02 18 1985 Council Minutes
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COUNCIL CHAMBERS - FEBRUARY 18, 1985
FOURTH MEETING FOR 1985 OF THE 1983-85 COUNCIL
FOURTH MEETING OF COUNCIL
Council met pursuant to adjournment with the following members present:
Reeve
Deputy-Reeve
Councillors:
Stephen Davie
Joanna McEwen
B. Drury
A. Johnson
Absent
Councillor Thelma Halfacre
Opening
Calling Council to order and openIng with prayer by the Reeve at 9:10 a.m.
Disclosure and Declaration of Conflict of Interest
Councillor Johnson declared conflict of interest on a matter to be brought up under
Planning ~ Development.
Adoption of Minutes of Last Regular Meeting of Council held on February 8, 1985
On motion of Drury and McEwen that the minutes of the last regular meeting held on
February 8, 1985, be confirmed as printed and received.
Corre
unications
(a) Letters forwarded from last regular meeting of Council held on February 8, 1985 as
follows:
Board forwarding By-law 1382/85, which received first and second reading
By-law under the Tile Drainage Act, R.S.O. 1980 c. 500 s.2(1), requesting
- Ontario Municipal
being a Borrowing
approval.
Mel Jamieson with copies to all owners of property abutting portion of Road Allowance on
overpass at Line 5, requesting offers to purchase.
land Management Agent, London Property Section, M.T.C. Re: Surplus property, part Lot 16 ~ 17
Concession 14
- Secretary, Oro Township Library Board
Library Board regarding Library cards
- Russell, Waite, Christie ~ Miller Re:
meet.
Pits and Quarries Inspector 1984 Statement of Return of Township Gravel Pit
- Don Hanney, Barrie Automotive Flea Market Re: Services of events held by the Association
- Brass Roots - ordering two brass plaques
- Hawkestone Police Village Trustees forwarding resolution of Council Re: Recconstruction
of Robinson Street
Ron Johnston Insurance Ltd. Re: Insurance Quotation
- Ministry of Transportation and Communications - forwarding Municipal Road System Update 1985
Molnar Systems Group forwarding copy of Disk Directory
requesting they arrange a meeting with
for residents of the Township of Oro.
Driftwood Restaurant request for County
Barrie Public
Four Wheeler
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FOURTH MEETING OF COUNCIL - FEBRUARY 18, 1985
(b) Correspondence, Communications received:
estimated cost of preparIng the
Ainley ~ Associates Limited Re: Rowanwood Subdivision
roadway for paving at $28,000.00.
- M.M.A.H., issue of Background - February 4, 1985
- M.M.A.H. Bulletin 51 - "Keeping The Public Informed"
Ministry of Municipal Affairs and Housing Re: Civil Service Commission Courses Participation
by Municipal Staff
- Midland Printers special offer for printing Parking Ticket Fact Sheet and envelopes
- O.G.R.A. copy of Road Runner, January 1985 including Spouses Program
- A.M.O. copies of the following reports:
Report 84-10 A Social Housing Overview: Current Programs and
Report 84-09 Response to Bill 77 - Respecting the Protection
and families
Report 84-8 - Response
Report 84-7 Response
Municipal Taxes
- Olivetti Re: Supplies and quotations
Principles
and well-being of children
to Bill 93 - An Act respecting Public Libraries
to Bill 102 An Act respecting the Sale of Lands for Arrears of
On motion of Johnson and McEwen that copies of letters as forwarded from last regular
meeting and correspondence as presented be received and filed for reference.
Staff Reports
scheduled for:
10: 15 a.m.
10:30 a.m.
11:00 a.m.
Chief Building Official Report
Planning Administrator Report
Road Supt. Report
Committee
None
By-law - to be presented under Planning ~ Development
Delegations and Appointments
none scheduled
Old and Unfinished Business
(a) Annual Return of Road Expenditures for 1984 as submitted on Annual Petition for Subsidy
Form MR-A-71-09.
Presented copy of Annual Return of Road Expenditures for 1984 to a total of $1,076,178.29 as
submitted on Annual Petition for Subsidy, Form MR-A-71-09 and MR-69 Summary of 1984 Expenditures
for Subsidy and supporting documentation. The total of 1984 Expenditures having been approved
by Council for the Month of December to a total amount eligible for Subsidy of $1,055,999.30.
The total expenditures according to payment vouchers being in the amount of $1,076,178.29.
The petition for subsidy as aforementioned, is submitted under the Provisions of the Public
Transportation ~ Highway Improvement Act on Expenditures made during the year 1985.
Submitted Expend.
Subsi Dollars
Subsidy based on
80,000.00 @ 80%
90,000.00 @ 75%
906,178.29 @ 56.47%
1,076,178.29
64,000.00
67,500.00
510,854.38
642,354.38
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H MEETING OF COUNCIL
FEBRUARY 18 1985
Submitted for 1984
'84 Subsidy Dollars
on E end.
Total Expenditure
Approved
1,074,652.87
1,049,000.00
25,652.87
642,354.38
627,900.00
14,454.38
1,076,178.29
1,049,000.00
27,178.29
Difference of Petition and approved
642,354.38
627,900.00
14,454.38
Advance Subsidy received May/84
Advance Subsidy received July/84
1st Interim received Nov/84
2nd Interim received Dec/84
166,900
166,900
104,100
90,500
528,400
Total Eligible for Subsidy for '83 627,900
Subsidy balance receivable 99,500
Total for Subsidy on 1984 Expenditure of 1,055,999.30
Subsidy Received
642,354.38
528,400.00
113,954.38
99,500.00
14,454.38
Balance of Subsidy receivable on 1,049,000.00
(Difference over approved subsidy)
On motion of Drury and Johnson the Annual 1984 Return as completed and summarized on OB-MR-69
and Annual Petition for Subsidy under the provisions of the Public Transportation and Highway
Improvement Act on expenditures made during 1984, along with other necessary documentation,
be accepted and approved, with petition showing $1,055,999.30 eligible for subsidy of $627,900.00
of which $528,400.00 has been received leaving a balance of $99,500.00 receivable.
b) Workers Com Board - letter in reply to Township letter of January 14, 1985 with
respect to fine mpose late filing of claim - injury to Fire Chief, Ron Young.
Letter advises that on basis of letter received and reviewed by Claims Review Branch,
penalty charge levied under Section 121 (3) of the Workers Compensation Act be rescinded.
On motion of Drury and McEwen letter as presented be received and filed for reference.
(c) Recommendations from Committee of Council meeting of February 14, 1985.
(i) South Lake Simcoe Conservation Authority Re: Lake Simcoe Environmental Management
Strategy Program - Implementation Phase
On motion of Drury and McEwen that as recommended by Committee of Council, Mr. Richardson,
Chairman, South Lake Simcoe Conservation Authority, be requested to attend a Committee of
Council meeting on February 28, 1985 to further explain the program implementation phase.
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FOURTH MEETING OF COUNCIL
FEBRUARY 18, 1985
(ii) Recommendations from Township Solicitor with respect to Quadrant Development requirements
prior to consideration of reduction of Letter of Credit from $30,000.00.
On motion of Johnson and McEwen that as requested by Township Solicitor and recommended by
Committee of Council a letter be forwarded to Quadrant Developments outlining all deficiencies
in the Quadrant Subdivision, Plan M-157 and advise that the Letter of Credit in the amount of
$30,000.00 not be reduced.
(iii) 1985 Grants requested and anticipated
On motion of Drury and Johnson that as recommended by Committee of Council all grants received
annually and approved by Council be increased by approximately 5% over the 1984 grants in 1985.
(iv) Huronia Tourist Association - Advertising
On motion of Drury and McEwen that the Clerk forward a letter to Huronia Tourist Association
and invite Mr. Douglas Little to attend a Committee of Council meeting, and that a copy of
the ad to be presented to Council.
(v) Letter from Leighton Clark, P. Eng., Secretary/Engineer, Barrie Suburban Roads Commission
regarding 3-way stop at intersection of County Roads 20 ~ 27, advising that the Commission
has found this request reasonable and that the necessary by-law will be passed in the near
future to provide for this 3-way stop. And further that the request for Ridge Road No.
20 to be signed as a cyclist route, the Barrie Suburban Roads Commission cannot agree
that the signing of County Road No. 20 should be signed as a cycling route, due to the
narrowness of the pavement and shoulders of this road.
On motion of McEwen and Drury as recommended by Committee of Council the letter advising of
approval of a 3-way stop sign at the intersection of County Road No. 20 and 27, be received
and a letter be forwarded to Barrie Suburban Roads Commission requesting that the Commission
consider financial support towards the construction of the flashing lights as further safety
precautions at this intersection.
(vii) H.P.V. Trustees appointment - February 14, 1985
The matter of Robinson Street was considered further to letter from the Township In
this regard.
On motion of Johnson and McEwen that as recommended by Committee of Council the matter of
boundary of Robinson Street be reviewed and then further considered by Road Committee.
(viii) H.P.V. 1985 Budget discussed with Committee of Council on February 14, 1985
On motion of McEwen and Johnson that as recommended by Committee of Council the 1985 Hawkestone
Police Village (H.P.V.) Budget as considered with the Trustees on February 14, 1985 be ac-
cepted as the H.P.V. Trustees Budget 1985 and same be included in the Township By-law to
Raise, Levy and Collect Taxes for 1985 for a total amount of $7380.00. And further, that the
Township of Oro and H.P.V. Trustees enter into an agreement that the Township reduce the levy
by 50% of the Total Trustees Levy upon the Ratepayers, Hawkestone Police Village.
(ix) E.R. Alexander Construction Co. requesting further response to application made In
1984 for increase in tonnage of materials to be extracted from Gravel Pit.
Council directed that this be further considered after recommendations are received from
Road Committee.
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FOURTH MEETING OF COUNCIL
FEBRUARY 18, 1985
(x) Bank of Montreal Re: "Bank of Montreal Fixed Rate Municipal Operating Loan" - rate of interest.
Clerk also reported that Mr. Lloyd G. Hayward had been present at the office this morning
regarding this matter.
On motion of Drury and McEwen, refer the banking proposal matter to the next Committee of
Council to arrange interviews with local banks.
Old Business
(d) Clerk reported on presentation of Office Management Study presented to Staff on Friday,
February 15, 1985, by Stephen Wace of Woods Gordon and presented copy of presentation
Exhibits 1-4. Also presented copy of advertisement as it had appeared in the Barrie
Examiner.
On motion of McEwen and Drury that Council go into Committee of the Whole at 10:15 a.m. to
discuss the matter of presentation by Mr. S. Wace of Woods, Gordon to Township Staff.
On motion of Johnson and McEwen that Council come out of Committee of the Whole at 10:30 a.m.
Jim Shellswell, C.B.O. was present at 10:50 a.m. to discuss several items under building
matters. He reported on Federal Government Program available for which he was awaiting
an application form.
Planning ~ Development
Presented a by-law to authorize execution of a subdivision agreement between The Rowanwood
Conserver Society Co-operative Incorporated and the Township of Oro in respect of a proposed
subdivision on part of lot 2, concession 7.
On motion of Drury and McEwen that the by-law as introduced be numbered as By-law 1383/85
and read a first time.
On motion of McEwen and Drury that By-law No. 1383/85 read a first time, be read a second time.
On motion of Drury and McEwen that By-law No. 1383/85 read a second time, be read a third time.
On motion of McEwen and Drury that By-law No. 1383/85, now read a third time, do pass, be
engrossed by the Clerk, signed and sealed by the Reeve. Reeve and Clerk to execute all
documentation pertaining thereto on the recommendation of the Township Solicitor. Planning
Administrator to arrange for registration of the necessary plan documents and release for
final plan approval by the Ministry of Municipal Affairs and Housing following O.M.B. approval
of By-law No. 1362/84.
Further to direction taken at the previous meeting of Council, presented for consideration,
proposed Amendment No. 21 to the Oro Township Official Plan and By-law to adopt same, to
redesignate certain portions of land in part of lot 7, concession 14 from "Environmental
Protection Area" to "Rural", from "Agricultural" to "Environmental Protection Area" and
from "Agricultural" to "Rural" designations, there having been no further correspondence
or comment received on the proposed amendment since the special meeting of Council held
January 30, 1985.
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FOURTH MEETING OF COUNCIL - FEBRUARY 18, 1985
On motion of Drury and McEwen that the by-law as introduced to adopt Amendment No. 21 to
the Oro Township Official Plan be numbered as By-law No. 1384/85 and read a first time.
On motion of McEwen and Drury that By-law 1384/85 read a first time, be read a second time.
On motion of Drury and McEwen that By-law No. 1384/85 read a second time, be read a third
time.
On motion of McEwen and Drury that By-law No. 1384/85 now read a third time, do pass, be
engrossed by the Clerk, signed and sealed by the Reeve. Planning Administrator to arrange
for circulation of the amendment and submission to the Minister of Municipal Affairs ~
Housing.
Presented a by-law to implement Official Plan Amendment No. 21 and to rezone part of lot 7,
concession 14 from "A-Agricultural" to "Ru-Rural" and from "A-Agricultural" to "OS2 -
Inherent Hazard Land".
On motion of Drury and McEwen that the By-law as introduced be numbered as By-law No. 1385/85
and read a first time and be further received.
Advised further to the last meeting of Council with respect to the matter of a second dwelling
being occupied on part of lot 2, concession 8, that no conditions of building permit issuance
were found on Building Permit 31/76, and that no agreement or affidavit is on file with res-
pect to authorization or use of the second dwelling.
Road Supt. Fred Haughton was present at 11:30 a.m. with respect to ad for quotations on
A.C. Tractor.
Clerk advised that as instructed advertisement had been placed in the Barrie Examiner and
Orillia Packet (two issues) calling for quotations for the 1968 Allis Chalmers Tractor
1-600 Industrial Loader c/w 3-point hitch. (as is - where is basis) In response 5 quotations
had been received by noon Friday, February 15, 1985, as follows:
Total ations
Wilf Vezeau ~ Sons Construction Ltd. $950.00
P.O. Box 92, Angus, Onto LOM IBO
Robert Bidwell
R.R.#2 Shanty Bay, Onto LOL 2LO 550.00
David H. Moore
Oro Station, Onto LOL 2EO
Trade one Global Industrial
30-ton Hydraulic Press in
exchange for A.C. Tractor
Larry Caldwell
63 Briar Road
Barrie, Onto L4N 3M5
760.00
Driftwood Restaurant
R.R.#2 Hawkestone, Onto LOL ITO
1360.00
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FOURTH MEETING OF COUNCIL
FEBRUARY 18, 1985
On motion of Drury and Johnson that the quotation of Driftwood Restaurant for one 1968
A.C. Tractor 1-600 Industrial Loader Serial No. 1-600-2988 with 3-point hitch, be accepted
as the high quotation for a total quotation of $1360.00, on an "as is-where is" basis.
(e) Unfinished Old Business
On motion of Johnson and Drury that as recommended by Committee of Council the Road Supt.
and Clerk to prepare a resolution in reply to Ministry of Transportation and Communications
letter with respect to M.T.C. Project W.P. 63-84-01, Improvement at Highway 11/93 Interchange,
Crown Hill, to reconstruct the interchange early in its Five Year Construction Program,
according to the Drawing, as Township response to letter of January 30, 1985, presented to
Committee of Council on February 14, 1985.
(f) Treasurer Report of Expenditures for Members of Council and Appointed Officials In
accordance with By-law No. 1344/84, Schedule "C".
On motion of McEwen and Johnson that the Treasurer Statement as presented be received and
filed for necessary information.
New Business
(a) Letter from Oro Horticultural Society confirmation for booking of Township Hall and
Garage for the Oro Township Horticultural Society April 10, 1985, June 10, 1985 and
December 9, 1985 and February 10, 1986. And date for the garage use in Monday, May
27, 1985 for Plant Sale.
On motion of McEwen and Johnson Clerk to confirm bookings for use of Town Hall and Garage
for the Plant Sale.
(b) Association of Municipal Tax Collectors of Ontario advising of 1985 Tax Collectors'
Spring Seminar and Workshop to be held April 18th and April 19th, 1985 at the Hilton
International Hotel, Windsor, Ontario. Registrations must be returned by March 15,
1985.
On motion of Johnson and Drury that one member of Tax Department Staff be authorized to
attend.
(c) Presented letter from Ontario Federation of Agriculture expressing the O.F.A.'s
concern over the Ministry of Natural Resources proposals to protect wetlands in this
Province under the provisions of the Planning Act. Letter outlines the belief of
the O.F.A. that wetlands of provincial significance should be protected and that
Federation is willing to work with the Ministry in developing a workable approach.
Also enclosed a recent edition of an O.F.A. Legislative newsletter.
On motion of Drury and Johnson to respond to O.F.A. presentation indicating the support
of the Township of Oro enclosing a copy of the letter to M.N.R. suggesting a wetland Policy
Review.
(d) Presented letter from Ministry of Municipal Affairs and Housing, Planning Program
Division, Community Renewal Branch, with respect to Ontario Business Improvement
Area (BIA) ~ssociation - 4th Annual conference to be held March 25, 26 ~ 27, 1985
at the West~n Hotel, Toronto. Detailed brochure and program enclosed.
On motion of Johnson and McEwen that the letter and conference program be received and filed,
with no action taken.
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FOURTH MEETING OF COUNCIL - FEBRUARY 18, 1985
(e) Presented letter from Simcoe County Taxpayers' Protective Association forwarding:
(i) Copy of Resolution passed by a meeting held January 15, 1985
(ii) Copy of Brief submitted to the Commission on "The Financing of Elementary and
Secondary Education in Ontario"
(iii) Copy of Analysis completed by the Association on the 79 to 84 financial statements
of S.C.B.E.
(Copy of above presented to each member of Council).
On motion of Drury and McEwen that letter and enclosures be received and filed with no
action taken at this time.
Adjournment
On motion of Drury and Johnson that Council adjourn at 12:30 p.m. to meet agaIn on Monday,
March 4, 1985 at 9:00 a.m.
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S.C.G. Davie, Reeve