Loading...
01 21 1985 Council Minutes Page 14 COUNCIL CHAMBERS - JANUARY 21, 1985 SECOND MEETING FOR 1985 OF THE 1983-85 COUNCIL . SECOND MEETING ~ 1985 Ora Council met pursuant to adjournment of the last meeting of January 7, 1985, with the following members present: Reeve Deputy-Reeve Councillors: S. Davie J. McEwen R. Drury T. Halfacre A. Johnson 1. calling to order and openIng with prayer by the Reeve at 1:00 p.m. 2. Disclosure and Declaration of Conflict of Interest - none declared. 3. ion of Minutes of Last Meeti of Council January 7, 1985 On motion of McEwen and Halfacre that the minutes of the last regular meeting of January 7, 1985, be confirmed as printed and received. unications 4. Carre (a) Letters forwarded from meeti 7 1985 . Ministry of Transportation ~ Communications - Head Traffic Section, supporting Township of Medonte regarding flashing lights at Highway 12 and County Road 22 with copies to County of Simcoe, Medonte and Orillia Townships and M.P.P. Simcoe East. County of Simcoe Re: Support of Medonte Township for improvements to Intersection 12 and County Road 22 and similar concerns at Highway 93 and County Road 22, with same as letter to M.T.C. M.T.C. Land Management, London Property Section Re: Part Lot 16 ~ 17, Cone. 14 advising that the Ministry will be further advised after January 21st meeting. - M.T.C. advising that the Road Supt. Fred Haughton will be attending the M.T.C. Bridge Maintenance Seminar. Mayor City of Barrie letter signed by Reeve Davie with respect to Library Service to Oro Ratepayers at the Barrie Public Library - A.M.O. Rural Section (ROMA) Re: Conference to be held February 3 Reservation for delegates - also Harbour Castle for acommodation - Leonard Mortson forwarding cheque in amount of $4000.00 for Tile 84-13 Garry Sanderson advising Oro Council had approved Application for Tile Drainage Loan in amount of $13,900.00 (60% of total cost). Loan to be processed once Tile Drainage Inspectors Report (Form 8) has been received. And letter to A. Clark, Tile Drainage inspector requesting report be completed. Chairman, Orillia ~ District Joint Manpower Assessment and Planning Committee Re: Economic Development Strategy Report for Orillia ~ District. N.V.C.A. - Update Mailing List - Key personnel for Flood Emergency - name of Representative from Township of Oro To N.V.C.A. - Ontario Municipal Management Development Board (O.M.M.D.B.) - Kiwanis Civic Night advising of attendance ROMA Insurance Board Re: Annual Meeting Representative Ontario Federation of Agriculture Re: Resolution of the Township of Adjala with respect to conviction for having killed a dog on property which was worrying sheep with copies to Associations as requested. at Highway copies to . - 6, 1985, Registration reservation. Drainage Loan and Debenture 1985 Municipal Fee for membership. ~ . . . ~ Page 15 SECOND MEETING - JANUARY 21, 1985 Hon. George Taylor, Q.C. Solicitor General Re: Municipal Fire Survey - letter of appreciation and commending B.B. Walsh for the preparation of the Survey - copy to B.B. Walsh. - County Treasurer forwarding application for Wolf Bounty for N.A. Dwinnell. - Dave Shelswell, Norman Shelswell Real Estate requesting appraisal of Part Lot 20, Concession 6, portion of overpass road allowance. - Royal Victoria Hospital (R.V.H.) advising that Reeve S.C.G. Davie will be representative from the Township of Oro in 1985. Mr. ~ Mrs. Ray Shaw Re: gravel trucks using Line 12 south of County Road 11 - Clerk, County of Simcoe update for County Directory, 1985. Molnar Systems Group Re: invoice for software and cheque for same also requesting clarification of application of accounts. Owen Sound, Winter Carnival Re: Mayors Challenge Snowshoe Race - Workers Compensation Board - Re: Claim No. 14886915 - Ronald Young and filing of claim - Letter to applicants for Boards and Committees reply to notice for interested persons to serve on same. - Ontario Manpower forwarding completed questionnaire with respect to Manpower Training and Development Study (b) Correspondence/Communications received and/or forwarded - Letter from Secretary-Treasurer, Oro Agricultural Society advising of Annual Meeting to be held January 21, 1985 at 8:00 p.m. M.M.A.H. Letter regarding Regulation 726 in respect to Plumbing Systems copy received by C.B.O. - Ontario Municipal Board Decision on appeal by Phylis Homes, Lots 32 ~ 33, Plan 653 (appeal dismissed and 1982 Assessment fixed a 2879) M.T.C. - District Municipal Engineer - details of Agenda for M.T.C. Bridge Inspection ~ Maintenance Seminar - February 12, 1985 at Township of Essa Administration Centre - M.T.C. - memorandum regarding Ministry Directive A-I. Administrative Approval Practices on purchases by Municipality in connection with their road improvement and maintenance activities. - M.M.A.H. - Advising Land Registry Office that Draft Plan of Subdivision File 43T-76089 had received Ministry approval on January 9, 1985 under Section 36 (15) of the Planning Act and forwarding the original and required copies of the final plan. - Ministry of Energy News Release, Support Extended For Municipal Energy Management Programs. - M.M.A.H. - Copies of Ontario Tax Credits Guide and copies of Background issues December 31, 1984 and January 7, 1985. - Orillia Public Library Board Minutes of January 16, 1985 m€eting and list of accounts payable Ontario Humane Society - Monthly Report of Animal Control December 1984 - M.T.C. Ontario Traffic Safety Winter 1984 issue - Survey Plans 51R-13204, E~ ~ W~ Lot 2, Concession 7 and 51R-13211, Part Lot 4, Concession 3. Ontario Secretariat for Social Development Quarterly Newsletter - Marty deRond - Application and Resume for employment - N.V.C.A. Minutes of Executive Meeting - December 20, 1984 and January 9, 1985 Ministry of Citizenship ~ Culture 1983-84 Report (c) Correspondence Forwarded in response to request - Letter to Howard Monteith Re: enquiry for Building Permit (Plan 1) On motion of Drury and Johnson that copies of letters as presented and forwarded from the last regular meeting and correspondence and communications as received and/or forwarded be placed on file for necessary reference. . . . ... Page 16 SECOND MEETING - JANUARY 21, 1985 Accounts none at this meeting Staff - 1:05 p.m. Road Superintendent 1:20 p.m. Chief Building official 1:30 p.m. Planning Administrator also Parks ~ Rec. and A.M.C. Road Supt., Fred Haughton was present at 1:05 p.m. to present a report on road matters and handed a written copy of same to each member of Council. On motion of Drury and Johnson that an application under the BILD Program, for Ontario Youth Opportunities be completed and forwarded, for work with Township Roads Department. On motion of McEwen and Johnson that the report of the Road Supt. be received as satisfactory. Chief Building Official was present at 1:20 p.m. to present a report on building matters. The report was in verbal form advising of progress on clean-up permits inspection. Also again brought up matter of the zoning on the Partidge property. Planni nt The Planning Administrator was present at 1:30 p.m. The following was presented: Advised that the Ministry of Municipal Affairs ~ Housing have confirmed by telephone, that Official Plan Amendment No. 20 had been approved. (Windfields) M.M.A.H., advising of final approval of Draft Plan 43T-76089 under Section 36 (15) of the Planning Act. (Randsalu) Victoria ~ Grey Trust, confirmation of extension of letter of credit In the amount of $14,000.00 to September 2, 1985, for Plan 51M-205 (Langman). Ainley ~ Associates, forwarding revised terms of reference, as requested December 19, 1984, to the Community Planning Advisory Branch, M.M.A.H., In respect of Community Planning Grant File GRA-38-28-5. Ontario Municipal Board, order dated January 15, 1985, confirming decision given November 21, 1984 Re: C of A File A6/84, Board File V840230, and ordering costs payable by the appellants, Robert Gardner, Robert Burleigh and Royal Salisbury to the Treasurer of Ontario and to Oro Township, in the amount of $150.00 each. Ministry of Natural Resources, forwarding procedure list regarding any requested changes to existing watershed protection levels, and advising that work is continuing on revised policies for flood plain management. Skelton, Brumwell ~ Associates, request for reduction of letter of credit covering Plan 51M-157 (Windfields), following issuance of Township Engineer's Certificate of Substantial Completion. Reduction requested from $137,000.00 to $61,400.00, forwarded to Township Engineers for review and recommendation. On motion of Johnson and Halfacre that correspondence as presented be placed on file, report as presented be received as satisfactory. ,. Page 17 MEETING - JANUARY 21 1985 . Planni Cont'd The matter of re-zoning for the Partidge property was brought to attention of the Zoning Administrator by the Reeve. It was left that Ainley ~ Associates be contacted in this regard, with reference to the discussion with the Planners when they attended the meeting with Council. The matter of letter of credit and Draft Subdividers Agreement for a Rowanwood Development was also discussed with the Planning Administrator. Committee s Roads - as presented by Road Superintendent Parks ~ Recreation Deputy Reeve presented a verbal report and referred to copy of minutes of the Park ~ Rec. Committee Meeting. advised on meeting with Shanty Bay Fireman with respect to Ball Park on the Parklands - Day Camp Program is to be reviewed for implementation On motion of Drury and McEwen that Mr. Allan Lapp be considered a permanent employee and eligible for the Benefit Plan Program, effective January 1, 1985. Fire ~ Building only the matters discussed previously while the Chief Building Official ~ Zoning Administrator were present. . W.D.S. - no report County Reports The Reeve gave a verbal account on County Council matters. aws - Referred to next regular meeting Old ~ Unfinished Business (a) Recommendations from Committee of Council since January 17th meeting had been cancelled several matters scheduled for that meeting were considered. Clerk was given direction to have dog licences placed in the following places of business: Shanty Bay Post Office, Oro Station General Store, Edgar General Store, Hawkestone General Store Coulson General Store, and Banbury Food Market Notice to be included with Interim Tax Notice was reviewed for changes. Other matters were referred to next Committee of Council meeting. (b) Treasurer presented "Detailed Arrears Listing" showing as of December 31, 1984 T A XE S PENALTY ~ INTEREST TOTAL 1984 374,107.89 + 21,999.86 396,107.75 . 1983 108,982.91 + 22,148.35 131,131.26 1982 33,246.41 + 6,800.79 40,047.20 1981 ~ Prior 3,163.63 + 1,376.88 4,540.51 (Above includes Business Taxes collected) $ 571,826.72 ... . . . ... Page 18 SECOND MEETING JANUARY 21, 1985 On motion of McEwen and Johnson Treasurer's Report of Arrears of Taxes, as presented, be received. (c) Presented letter from the Hon. Michael Wilson, Minister of Finance in response to letter forwarded regarding closure of Wye Marsh, due to a reduction in Federal Expenditures. On motion of Johnson and Drury letter be received and placed on file as reference, with a copy to Friends of the Wye Marsh. (d) Presented letter from Ministry of the Environment with reference to the Minister's presentation to A.M.O. with regard to the Ministry of the Environment's grant programs for Municipal water and sewage construction, particularily as they applied to small and rural Municipalities. And enclosure of announcement to the Legislature of three Policy initiatives and Fact Sheets which gIve a general outline of these directions. On motion of McEwen and Johnson letter, Fact Sheet and copy of Statement to the Legislature be received and filed and copies made available to members of Council as requested. (e) Clerk advised that several complaints had been received from ratepayers on Plan 875, where Street Lights, as petitioned for had been installed. Complaints expressed concerns as to position of the street lights and that same would be followed up in writing with request to meet with Hydro regarding position of the particular lights. On motion of Drury and Halfacre Clerk's report be received and reply be forwarded. (f) Presented letter from J. O'Hara, Secretary. Railway Transport Committee, forwarding Order No. R-37588 for the installation of Signal Lights at C.N. Crossing at mileage 68.30. Order sets out that the protective devices are to be installed within twelve months. 80% of the cost or the sum of $52,400.00 whichever is the lesser shall be paid out of the money ap- propriated by Parliament for the purposes of the Railway Relocation and Crossing Act, 12~% by the Municipality and the balance of 7~% be paid by the Railway. Future Maintenance and operation costs to be paid on basis of 50% by Railway and 50% by the Township of Oro. On motion of Johnson and Drury Order No. R-37588 be received and filed for reference until Plans for the Protective Devices are received from Railway Transport Committee, as approved, after preparation by the Railway. (g) Presented letter from Guthrie Public School Principal on behalf of the Principals of the four Public Schools advising of schedule, as agreed to by the Principals for Student Reeve Program 1985. Referred to Committee of Council meeting. Presented letter from Allan K. McLean, M.P.P. Simcoe East acknowledging Township letter with respect to intersection of Highway No. 12 and Simcoe County Road No. 22, in support of Township of Medonte resolution to up-grade the intersection by the installation of flashing light. Letter advises that he had approached the Minister of Transportation and Communications and enclosing letter from the Minister, M.T.C., regarding same. Also advising that once similar letters are received from the Township of Orillia and Simcoe County, he will again approach the Minister. On motion of Johnson and McEwen that letters be tabled until further correspondence is received. . . . ~ Page 19 SECOND MEETING - JANUARY 21, 1985 Presented letter from ROM A Insurance Program with respect to representative to Annual Meeting of the Board on February 6, 1985 and enclosing appointment of member representative to attend Annual Meeting. On motion of Halfacre and Johnson that the appointment of member representative to attend the Annual Meeting of the ROMA Board on February 6, 1985 according to resolution of Council on January 7, 1985, appointing Deputy-Reeve McEwen as member representative and the Clerk-Treasurer as alternate, be completed and presented by representative at the meeting as requested. Presented letter from President, North Simcoe Soil and Crop Improvement Association, enquiring as to whether the Township of Oro are willing to continue their support in 1985 to the Annual Seed Fair. On motion of Drury and Johnson that the Township of Oro are again prepared to support the Annual Seed Fair and Treasurer authorized to forward a cheque in the amount of $50.00. New Business Presented application for Fox Bounty as applied for by N.R. Dwinnell for 17 foxes trapped between Line 7 and No. 93 Highway in Lots 1-10. On motion of Johnson and Halfacre application and affidavit taken by N.R. Dwinnell for 17 foxes trapped, be accepted and Treasurer authorized to issue cheque in payment of same to a total of $68.00 (17 x 4 = $68.00). Presented from County of Simcoe, Recreation ~ Library Department, forwarding brochure and Registration Forms for 1985 County Recreation Bonspiel to be held March 2, 1985 at the Penetanguishene Community Centre (Curling Centre). Deadline for entries of Rink is February 8, 1985. Clerk directed to organize a rink if sufficient personnel are interested. Presented letter from the Corporation of the Town of Bradford with regard to calculation and imposition of a Uniform Lot Levy. Copy of which had been made available to each member of Council. Direction that matter be referred to next Committee of Council meeting. Presented letter Ministry of the Environment Re: Survey and Evaluation of Protective Costing Systems for Steel Water Storage Tanks. On motion of Drury and Johnson letter be received and filed for reference, should same become applicable. Presented letter from Ministry of Natural Resources with respect to "Planning For Flood Emergencies and Updating of the Plan." On motion of Halfacre and Johnson letter be received and Township of Oro Plan be reviewed and updated should any changes or additions be required and copy of update, if required be forwarded to Ministry of Natural Resources and N.V.C.A. Presented letter from Minister, Ministry of Natural Resources Level of Flood protection within the watershed. Subject, applying to change the On motion of McEwen and Johnson letter be received and filed for necessary reference. ~ . . . ~ Page 20 MEETING - JANUARY 21 1985 Presented letter from Ministry of Natural Resources, forwarding for information and use brief explanations of various water-related Federal/Provincial statutes that this Ministry administers and/or enforces. On motion of McEwen and Johnson letter and brief explanation as presented be received and filed for reference. Presented letter from the Honourable Claude Bennett, Minister, M.M.A.H., advising of continuance of Involvement in Municipal Administration Program (I.M.A.) and 1985 Guidelines for same. On motion of Johnson and Halfacre letter and Guidelines be received and filed. Presented from Paul Eenhoorn, Deputy Fire Chief Inspection Reports of the recent inspections of Community Halls, Arena and Oro Town Hall. All inspections having been carried out in accordance with the Fire Code. Copies of same have been made available to respective Committees. On motion of Drury and McEwen the Fire Inspection Reports, as presented, be received and filed. Hawkestone Police Village Trustees proposed Budget for 1985: (i) General and Road Budget (ii) Requesting Breakdown of 1984 Road Budget (iii) Request for date to meet with Council regarding: (1) Outdoor Rink Costs and sharing of cost (2) Parking lot in front of Fire Hall On motion of Drury and Johnson referred to next Committee of Council meeting. Letter from Assistant Deputy Minister, M.M.A.H. with respect to Site Plan Control Act 1983 (Guide Line 9). Planning On motion of McEwen and Johnson be filed for reference. Notice of Membership Renewal 1985 Municipal By-law Enforcement Officers Association. On motion of McEwen and Johnson that Clerk complete renewal form and forward same. Notice of Resolution/Motion and Direct Motions Presented a request from Prudential Insurance for a resolution authorizing Dental Coverage to upgrade to 1982 Dental Rates. Presently the rates are based on the 1980 Dental Rates. On motion of Drury and McEwen that for the Benefit Plan with Prudential Insurance, Oro Council authorize the application of 1982 Dental Rates, being an upgrading from the 1980 Rates presently approved and processed by Prudential for the Township of Oro of Oro Township Employees, ef- fective February 1, 1985. On motion of Johnson and Halfacre that Council adjourn to meet agaIn on Friday, February 8, 1985 at 9:00 a.m. in place of Monday, February 4, 1985.