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12 03 1984 Council Minutes Pg. 269 COUNCIL CHAMBERS - DECEMBER 3, 1984 . TWENTY-THIRD MEETING Oro Council met pursuant to adjournment with the following members present: Reeve Deputy Reeve Councillors: Stephen Davie Joanna McEwen Thelma Halfacre Allan Johnson Absent: Councillor, R. Drury 1. Opening - The meeting was opened by the Reeve at 9:05 a.m. with prayer 2. Declaration of Conflict of Interest - none declared The minutes of the last regular meeting of November 19, 1984 were on motion of Halfacre and McEwen confirmed as printed and received. 3. Minutes 4. Letters Forwarded from the last regular meeting of November 19, 1984 as follows: . - Ministry of Transportation and Communications - forwarding application for Interim Payment on Roads & Bridges Expenditures (1984 second Interim Petition) for period from January 1st to October 31st, 1984. - Morris Shelswell Re: Contract 84-10 - Tenders for Snow Removal Equipment advising that his tender for Routes A & B, had been accepted. - M.T.C. advising of Tenders received for snow removal equipment and forwarding resolution of Council accepting the tender and copies of tenders as received. - Hamilton Contracting acknowledgement and appreciation for tender received and advising that the Tender of Morris Shelswell had been accepted - Land Management Clerk, London Property Office, M.T.C. with respect to Lot 16 and 17, Conc. 14, Ministry Surplus Lands requesting asking price for the property - Mrs. Viola Harrison Re: Easement between Harrison and Downard property and maintenance of same. - Copy of letter from Road Supt. to David Allport with respect to land obtained for road widening and improvement, 15-16 Sideroad, Part Lot 15, Concession 4 (Parts 1 and 2 of Registered Plan of Survey 51R-12072) regarding improvements, grass seeding and grading in accordance with Agreement - Letter to property owners in Lots 4 & 5 in Concessions 9 and 10 regarding proposed gate north side of Bass Lake Road and at end of opened Road Allowance (southerly point of 9th Line from County Road 22 to Lot 4, Conc. 12, advising that keys will be made available to all property owners requiring access to their property once the gates are installed. - Ministry of Natural Resources forwarding annual licence fee for Township Gravel Pit, Part Lot 11, Concession 8 - County of Simcoe endorsing County Council resolution with regard to Waste Disposal Facilities as set out in their resolution - Ritchie Forest Products - acknowledging cheque of $4373.20 for cordwood cut from Township Lot 36, Concession 1 and expressing Council's appreciation for manner in which the work was carried out. - Mitchell Square W.I. expressing Council's appreciation for donation of flag and flag pole at Cenotaph . It . . ....... Pg. 270 TWENTY-THIRD MEETING DECEMBER 3 Clowes W.I. forwarding cheque for luncheon served at African Church and expressing Council's appreciation for services in connection with African Church, Bi-Centennial Service - Ministry of Agriculture & Food, Live Stock Branch - forwarding Form I, application for grant under Sec. 14, Sub 19, Part II of the Dog Lic. and Live Stock and Poultry Protection Act - Live Stock killed by wolves for compensation paid to Jack Perryman for one ewe and two goats killed. - Letter to Barrie Automotive Flea Market Association as follow up of letter from Fire Chief - account for services of Fire Dept. at the Fall Event (Sept. 7,8,9/84) On motion of Johnson and Halfacre copies of letters presented and forwarded, accepted as satisfactory and ordered placed on file. Presented letter from Oatley Purser, Solicitor for Windfield Estates, with respect to agreement form for temporary easement for the turning circle purposes, and further advising that once the necessary Reference Plan has been completed it will be inserted and if approved the transfer will be registered In the Township's favour. On motion of McEwen and Johnson letter and form of temporary easement for turn circle be received and Oro Council would be in agreement with the form as presented once the Reference Plan has been completed and registered with the number inserted in the form and the executed form registered in favour of the Township of Oro. Presented letter from Douglas Christie of Russell, Waite, Christie and Miller, for- warding account for review, research and preparation of three Regulations By-laws (a) Noise By-law; Fence By-law and Swimming Pool By-law. On motion of Halfacre and Johnson that the account as presented from Russell, Waite, Christie and Miller, be paid. Presented from Municipal Advisor, Ministry of Municipal Affairs letter with respect to Ontario Home Renewal Program (OHRP) Funds, with reference to Regulation 506/80 governing the administration of OHRP funds as amended in April 1984. Letter indicates that Municipalities are to establish a Trust Fund for the purposes of the Ontario Home Renewal. Also enclosing copy of sample By-law. On motion of Halfacre and McEwen letter and Draft By-law as presented be prepared for passing under By-laws on the Agenda. 5 (a) Deputy Reeve McEwen brought to the attention of Council the matter of a break-in at the Arena after 1:30 a.m. Sunday, December 2, 1984, which was discovered prior to 7:00 a.m. Sunday. The Reeve mentioned that all members of Council were to present their comments, etc. to the Draft Procedural By-law which are to be handed in this morning for further consideration under By-laws later in the meeting. The matter of proposal to demolish the Barrie City Hall which is to be responded to by the History Committee as recommended by Committee of Council, was further discussed by Council. I . . ""'I11III Pg. 271 TWENTY-THIRD MEETING - DECEMBER 3, 1984 On motion of Halfacre and Johnson that the Township of Oro History Committee forward a letter to the City of Barrie requesting that re-consideration be given to saving City Hall as a Historical Building. ee Recommendations - Meeting of November 29, 1984 Office Management Study On motion of McEwen and Halfacre that Oro Council retain the firm Woods, Gordon to carry out an Office Management Study, in accordance with their proposal as submitted, for a total fee not to exceed $7500.00, all costs and charges inclusive. Study to commence immediately. Student Reeve Program On motion of Johnson and McEwen that Council proceed with the Student Reeve program proposed by the Principals of the Public Elementary Schools within Oro Township by their correspondence of October 17, 1984. Principals of the Schools represented be invited to attend the December 17, 1984 meeting of Council. Wye Marsh Closure On motion of Halfacre and McEwen that Council forward response to the Hon. Michael Wilson, Minister of finance, and to Douglas Lewis, M.P., Simcoe North, advising of opposition to the announced closure of the Wye Marsh. Summer Day Camp Program On motion of McEwen and Johnson that Council, further to the recommendations of the Community Centres, Parks & Recreation Committee, continue with a Summer Day Camp Program for 1985, and that Council budget for the same, subject to the availability of any Federal or Provincial financial assistance to offset program costs. In accordance with the agenda for the 11 applications for tax adjustments under Section 496 (1) a,b,c,g, of The Municipal Act and one hydro arrears written off plus one garbage collection under Section 495 (1). Application No.1 - Doreen Mable Orr, Pt. Lot 1, Cone. on Sept. 14, 1984 at this address. business public assessment of $475 of $50.29. 8 ceased to carryon business Business taxes based on the are to be rebated in the amount Application No.2 - Phyllis Holmes, Pt. Lot 32, and 33, Plan 653, the cottage on this property is substantially unusable in its present condition and therefore is entitled to a cancellation of building taxes from Jan. 1, to December 31, 1984. Taxes cancelled on public residential assessment of $367. Taxes rebated in the amount of $114.72. . ~ Pg. 272 Y-THIRD MEETING - DECEMBER 3 1984 Application No. 3 - Garretts at Craighurst Ltd. The occupant ceased to carryon business at part of this location on December 31, 1983. Business taxes based on the business public assessment of $1445 are to be cancelled from January 1, to December 31, 1984. New occupant will be added by supple- mental assessment. Taxes to be written off in the amount of $518.78 plus penalty of $19.45. Application No.4 Dorothy Wild, E. Pt. Lot 12, Cone. 14. The old house on this property was demolished June 25, 1984, and is therefore entitled to a cancel- lation of building taxes from July 1, 1984 to December 31, 1984. Taxes cancelled on the public residential assessment of $281 in the amount of $42.86 to be rebated. Application No.5 - Thomas Albert Blight, N. Pt. Lot A, Conc. 2. The occupant ceased to carryon business at this location on May 31, 1984. Business taxes based on the business public assessment of $515 are to be cancelled from June 1, to December 31, 1984 and written off in the amount of $107.85 plus penalty of $4.04. Application No.6 - Christine Grace Kitchen - E. Pt. Lot 22, Cone. 11. The tenant No. 1, Paul Kitchen ceased to carryon business at this location in the fall of 1983, and it is recommended that the taxes to the owner be cancelled on a conversion of rates from commercial public to resi- dential public based on the occupant assessment of $596. Taxes to be rebated in the amount of $32.86. . Application No. 7 Application No. 8 Application No. 9 Paul R. Kitchen, E. Pt. Lot 22, Cone. 11. carryon business at this address in 1983. on the business public assessment of $295, January 1, to December 31, 1984. Taxes to amount of $108.47, plus penalty of $6.57. The occupant ceased to Business taxes based are to be cancelled from be written off in the 410861 Ontario Limited, Northway Restaurant, N. Pt. Lot 21, Conc. 6. The occupant ceased to carryon business at this address on May 14, 1984. Business taxes based on the business public assessment of $2525 are to be cancelled from May 14, 1984 to December 31, 1984. Taxes to be written off in the amount of $574.57 plus penalty of $22.10. Cee Ess Holdings Inc. N. Pt. Lot 21, Con. 6. Since tenant No.1, ceased to carryon business at this location on May 14, 1984, and an unknown tenant on July 14, 1984, it is recommended that taxes to residential public based on the occupant assessment of $8427 from July 14 to December 31, 1984. Taxes to be written off in the amount of $287.65 plus penalty of $10.78. Application No. 10 -Township of Oro W~ Lot 20, Cone. 5. Part of this property was purchased by the Township of Oro, and therefore is entitled to exemption from taxes from July 1, to December 31, 1984. Taxes to be cancelled on public residential assessment of $348. Taxes to be written off in the amount of $59.26 plus penalty of $2.22. . ~ Pg. 273 t TWENTY-THIRD MEETING DECEMBER 3, 1984 Application No. 11 -Big Cedar Parks Limited, Pt. Lot 5 and 6, Conc. 13. A building on the above property occupied by Donald Barr was removed in July, 1984, and is therefore entitled to a cancellation of building taxes from August 1 to December 31, 1984. Taxes to be cancelled on public resi- dential assessment of $821 and to be written off in the amount of $150.13 plus penalty of $5.62. Uncollectable taxes under Section 495 (1) are as follows: Hydro arrears Roll No. 10-172, Michael Bahr in the amount of $757.54 plus penalty of $20.28. Garbage collection on 8-065, P. Kneeshaw, are to be written off in the amount of $26.00 plus penalty of $.99. On motion of McEwen and Halfacre the foregoing applications as presented and recommended by the Assessors of Simcoe County Assessment Office (Region 16), for assessment reductions, be accepted and appropriate tax adjustments be applied to a total of $2145.21. Presented Correspondence, Communications, etc as follows: . To County of Simcoe forwarding application affidavit for Wolf Bounty (5 wolves) trapped by George Langman Ontario Hydro Re: proposal Subdivision - Rowanwood Co-operative Part Lot 2, Conc. 7, Township of Oro _ Copy of Letter from M.N.R. to Jocelyn Coppola forwarding new licence #1046 to operate a gravel pit located on Part E~ Lot 21, Conc. 13. _ O.M.E. Insurance Brokers Re: Group Life, Disability & Health Insurance coverage. _ Township of Flos - Notice of passing of a Zoning By-law #P84-13 to rezone parcel of land from R.H. to R.I. Zone (Hamlet of Craighurst) _ Ontario Municipal Board - Notice of Hearing for appeal by David G.C. Andrus - Part Lot 1, Conc. 1. _ Solicitor for Quadrant Development Re: Cedarbrook Estates Re: Letter of Credit - proposal for reduction and copy of letter to Ainley & Associates regarding same with respect to issuance of Substantial Completion Certificate. _ Orillia Township Re: Fire Department Communications System and copy of letter to Medonte Township regarding same _ W.B. Howell to McLellan Disposal Services Ltd. with respect to turning of trucks on unistone brick driveway in response to letter from McLellan Disposal Services ltd. _ Information Orillia request to increase of financial support in 1985. (Copy of letter presented to each member of Council). Clerk, County of Simcoe with respect to sale Juliana Hawke - quoting prices of re-sale as $24.95 - Simcoe Assessment for 1985 Taxation schedule _ Lottery Licence #450833 issued to Shanty Bay V.I.P. 's Shanty Bay School - M.M.A.H. Issue of Background Nov. 12, 19th, 1984 - N.V.C.A. copies of minutes - Executive Committee Use Advisory Board Meeting - October 10, 1984 Noront Engineering Ltd. Re: Engineering Services specializing in Municipal Drainage of water-colour painted by artist, single print $15.95 and matted print at Region 16 advising of Open House to be held for the 1984 Assessment to be held on December 5 & 6, 1984 - sample of notice and time Nov. 7/84; Conservation and Land . ~ Pg. 274 t TWENTY-THIRD MEETING - DECEMBER 3, 1984 - Survey Plan 51R-13098 - Part Lots 20 and 21, Plan M-66 - Survey Plan 51R-13082 Part E~ Lot 22, Concession 11 - Transportation and Energy Newsletter - Vol. 3, No.3 October 1984 - Mohawk College of Applied Arts & Technology Re: Students participating in Municipal Planning and Development Program - M.M.A.H. - Project and Publication prepared by the Research and Special Project Branch and Introduction to Ministry of M.M.A.H. - Orillia Public Library Board - Minutes of meeting Nov. 21/84 - United Lumber - Home Centre advising of closing the Oro Business as of November 30/84 - Simcoeside Ratepayers, letter of thanks for assistance for levelling and clearing of Park, and requesting suggestions as how to name the Park - Registry Office, copy of Plan 51R-13114 On motion of Johnson and McEwen copies of letters as presented and forwarded accepted as satisfactory and be placed on file for reference. Building Report for the month of November, 1984. There were 16 building permits issued with a breakdown as follows: . 2 residences with a value of 4 accessory buildings with a value of 3 additions with a value of 3 renovations with a value of 2 alternations with a value of 1 agricultural with a value of 1 commercial with a value of $ 75,000.00 14,360.00 17,000.00 22,000.00 6,000.00 10,000.00 50,000.00 $194,360.00 Money rec'd for permits $733.00 Value of permits for Nov./83 $298,540.00 The Chief Building Official, James Shellswell was present at 10:30 a.m. to present his report on Building for the month of November and presented a typed report to all members of Council as above. On motion of McEwen and Halfacre the report of the Chief Building Official as presented be received and filed for reference. The matter of request by H. Maltarp to a partial refund of a Building Permit due to house raged by fire, was presented by the Chief Building Official for Council's consideration. Chief Building Official to respond on Township Policy on this matter. On motion of Halfacre and McEwen that Council go into Committee of the Whole to discuss a matter of legal nature at 10:35 a.m. . On motion of Halfacre and Johnson that Council come out of Committee of the Whole at 10:45 a.m. t . . ~ Pg. 275 TWENTY-THIRD MEETING - DECEMBER 3, 1984 Matters discussed with respect to certain Plans left In the hands of the Chief Building Official. Presented letter from Mel Jamieson with respect to conveyance of part of Road Allowance - 5th Line overpass, which has been conveyed to the Municipality from M.T.C. Purpose of request being to permit access onto overpass. On motion of Halfacre and McEwen that the Township of Oro would not have objection to the conveyance of the property referred to with separate conveyance to each property owner, upon all owners being prepared to present a Survey Reference Plan and assume all legal costs along with approved value of the land in question, subject to M.T.C. having no objection to the conveyance of the property as requested. Presented notice from A.M.O. - Rural Section (ROMA) Annual Meeting Information and Registration and Accommodation Request - Conference to be held February 3rd to February 6, 1985. The 1985 Registration fee being $90.00. On motion of McEwen and Johnson that this be referred to next Committee of Council meeting. Presented letter from Assistant Deputy Minister, Ministry of Municipal Affairs and Housing forwarding: Guideline 9 - Official Plans and use of Site Plan Control Guideline 10- Official Plan Documents: - Preparation, Adoption, Submission and Lodging Guideline 11- Committees of Adjustment, Minor Variances and Non-Conforming Uses. On motion of McEwen and Halfacre copies of Guidelines 9,10, & 11, be received and filed for reference and copies of same be made available to all members of Council as requested. Presented letter from Buffi Woronka as an application for re-appointment to Oro Community Centres Parks and Recreation Committee, O.C.C.P.R.C. On motion of Johnson and McEwen letter be received and filed until appointments to Committees are made. Presented affidavit application for fox bounty by George Langman for 5 foxes trapped on Lots 12, Concessions 11 & 12, Township of Oro. On motion of Johnson and Halfacre affidavit of application for five foxes trapped by George Langman be approved for payment and Treasurer authorized to issue cheque in payment of same to a total of $20.00 (5 x 4.00 = 20.00). Planning & Development The Planning Administrator attended at 11:10 a.m. to report to Council. The following was presented: Advised of the result of the O.M.B. Hearing regarding appeal by R. Burleigh, R. Gardner and R. Salisbury to the Doyle application, Submission A6/84, Board file V840230. ~ Pg. 276 t TWENTY-THIRD MEETING OECEMBER 3, 1984 Advised of the Committee of Adjustments decision regarding Submission Nos. A12/84 and 816/84 - Fuda Realty Inc. Howse Advised that By-law 1373/84 the "Windfields Rezoning" was circulated November 22, 1984, and that the last day for appeal is December 30, 1984. Advised that the Planning Advisory Committee's next meeting is scheduled for 7:30 p.m., Thursday, December 6, 1984, to be held in the Council Chambers. Parks & Recreation The Secretary of the Community Centres, Parks & Recreation Committee was present at 11:15 a.m. to report to Council. The following was presented: Advised that the Arena Management Committee will meet at the Arena on Tuesday, December 4, 1984 at 7:30 p.m. Advised that the Community Centres, Parks & Recreation Committee have suspended further meetings to the New Year. The next regular meeting has been scheduled for 7:30 p.m., Tuesday, January 15, 1985 in the Council Chambers. On motion of Johnson and McEwen both of the above reports be received as presented. It On motion of Halfacre and Johnson Council go into Committee of the Whole at 11:15 a.m. to discuss possible legal matters with respect to Subdivider's Agreement of Rowanwood Subdivision. On motion of Halfacre and McEwen Council come out of Committee of the Whole at 11:30 a.m. The Road Superintendent was present at 11:32 to report to Council. The following was presented. M.T.C. approval, November 28, 1984 of snow removal tender - Contract No. 84-10 awarded to Morris Shelswell excavating & Grading Ltd. On motion of McEwen and Halfacre that the report of the Road Supt. and Vouchers 11 and llA to support same be received and Treasurer authorized to issue cheques in payment of same to a total of $64,466.06. Presented letter from Leighton E. Clark, P. Eng and Secretary Barrie Suburban Roads Commission setting out direction of the Commission from the meeting with Township of Oro Road Committee and Road Supt. held on November 22, 1984. On motion of Halfacre and McEwen letter be received and a copy be forwarded to Oro Station and Shanty Bay Ratepayers Association and Road Supt. and Principal, Shanty Bay Public School. . Presented a copy of Economic Rural Program as received by the Reeve and presented to Council. On motion of McEwen and Halfacre the document be received. "'IIIIIIt Pg. 277 t TWENTY-THIRD MEETING DECEMBER 3, 1984 A By-law to establish a Trust Fund for the purpose of the Ontario Home Renewal Program (OHRP) as presented, was on motion of Johnson and Halfacre that a By-law to establish a Trust Fund for O.H.R.P., be introduced and numbered as By-law 1374/84 and read a first time. On motion of Halfacre and McEwen By-law 1374/84 read a first time be read a second time. On motion of McEwen and Johnson By-law 1374/84 read a second time be read a third time. On motion of Johnson and Halfacre By-law 1374/84 now read a third time, do pass, be en- grossed by the Reeve, signed and sealed by the Clerk and copy of same be made available to the Canadian Imperial Bank of Commerce and Ministry of Municipal Affairs and Housing, if required and Township Auditors. The matter of Employee Christmas Turkeys was considered. On motion of McEwen and Halfacre that the Clerk directed to purchase the appropriate number of turkeys for Township employees as in previous years. The Deputy-Reeve as Chairperson of the History Committee presented a draft letter to be forwarded to the Mayor, City of Barrie with respect to concerns and requests for re-consideration of demolishing the Old City Hall. . Councillor Halfacre presented the following resolutions for Council's consideration. On motion of Halfacre and Johnson as recommended by the Fire Committee, that Van Am Electronics and Motorola Limited, Fire Chief, Deputy Chief and District Chiefs be requested to attend a meeting with Oro Council to discuss and resolve transmitter and receiver problems with monitors and/or Tower. Also advantages and disadvantages of separate tones for each station. Clerk to arrange date and time of such meeting and inform all parties concerned. It was left that all members of Council present comments, additions, deletions and/or corrections to Draft Procedural By-law, and leave same with the Clerk to incorporate into final draft to be presented at the the next Committee of Council meeting. On motion of Johnson and McEwen that the meeting adjourn at 12:25 p.m. to meet on December 17, 1984 at 9:00 a.m. H~ s.~ .