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10 01 1984 Council Minutes . . . ~ Pg. 226 COUNCIL CHAMBERS - OCTOBER 1, 1984 NINETEENTH MEETING Council met pursuant to adjournment with the following members present: Reeve Deputy-Reeve Councillors S. Davie J. McEwen R. Drury T. Halfacre A. Johnson Opening Reeve Stephen Davie opened the meeting at 9:00 a.m. with prayer Declaration of Conflict of Interest - None Declared The minutes of the last regular meeting of September 17, 1984 and Public Meeting in accordance with the Planning Act, held on September 25, 1984 were on motion of Drury and Johnson confirmed as printed and received. ies of Letters forwarded - from meeting of Council - Sept. 17/84 Russell, Waite, Christie & Miller Re: Noise By-law and Fencing By-law - Orillia & District Joint Manpower Assessment and Planning Committee Re: Extension of life of Committee and approval of Report Ministry of Agriculture & Food, Live Stock Branch - application for Grant - damage caused by Wolf - forwarding Form 1. Oro Township Horticultural Society Re: Industrial Landscaping Competition - sponsorIng of same in conjunction with the Society - Oro Township Horticultural Society Re: Pot Luck Supper and Annual Awards Night - advising of attendance. - Driftwood Restaurant, Heidi Campgrounds Re: holding of 4x4 races. Ministry of Transportation and Communications - forwarding 1984 (first) Petition for Interim Payment on Roads & Bridges Expenditure (January 1, 1984 to August 31, 1984) - Orillia and District Real Estate Board Inc. Re: Private Property Week Proclamation R.A. Cooksley, Rep. Docan Electric order for Street Lights - Plan 875 with copy to Ontario Hydro Ronald Young, Township Fire Chief, forwarding copy of resolutions of Council pertaining to Reports - Royal Canadian Legion - 1984 Remembrance Day Poppy Campaign - Stewart, Esten (William J. Leslie) Re: By-law infractions by Plant and D. MacDougall - Secretary, Mitchell Square Womens' Institute Re: Contribution to Information Orillia - Ministry of Agriculture & Food Re: Application for Tile Drainage, requesting additional funds to enable process of Loan In 1984 - George & Martha Bedard Re: Dogs constantly barking On motion of McEwen and Halfacre copies of letters as presented and forwarded be received and filed for reference. Pg. 227 . NINETEENTH MEETING - October 1, 1984 Presented letter from Ministry of Municipal Affairs and Housing as reminder of final report for BACPAC, and copy of Final Report as completed by Clerk-Treasurer and Township Auditor. On motion of Drury and Halfacre copy of final report for BACPAC Contract as presented and forwarded accepted as satisfactory and copy be placed on file. Presented letter from D.S. White, Q.C. of Stewart, Esten forwarded Deed for lands purchased from Pilkey, Part W~ Lot 15, Concession 5, Township of Oro and advising that same has been registered as Instrument No. 842213 and enclosing account for professional services for same to a total of $325.52. On motion of Johnson and Drury letter and copy of Deed for land purchased from Pilkey, W~ Lot 15 Concession 5 for road widening, registered as Instrument No. 842213 be received and filed and account for same in the amount of $325.52 be added to Road Accounts for month of September. Presented letter from Barrie Automotive Flea Market Association In response to Township letter of September 7, 1984 with respect to local organizations having opportunity for Concessions at the events held. . On motion of Drury and Halfacre letter be received and filed for reference and copy of letter be forwarded to Oro District Lions Club and Oro Fire Fighters Association. Presented letter from Clerk, County of Simcoe, forwarding Report No. 14 of the Agriculture, Planning and Development committee with respect to designating No. 93 as a Heritage Highway and appointment of Committee by the Warden. On motion of McEwen & Johnson letter and Report No. 14 be received and filed for reference. On motion of McEwen & Halfacre that the Student Reeve Program be continued in 1985 commencing January or February and Clerk to write a letter to all Elementary School Principals in the Township of Oro and request any input and advise of Students who will be attending. Clerk presented correspondence, communications, etc. as follows: - - Allan McLean, M.P.P. Simcoe East Re: Wreath for Remembrance Day - M.O.E. Re: Guidelines for Design of Sanitary Sewage System, etc. - Molnar Systems Group Re: use of a support control document - Sent letter to Stewart, Esten Re: Lot 37, Conc. Twp. of Oro - Energy, Mines & Resources Canada Re: are you interested in transportation fuel savings? - Carbon copy of letter sent to Mr. Gerald Churchill from the Ministry of the Environment re: application for a Certificate of Compliance Letter from the Mitchell Square W.I. Re: Council reconsider decision in regard to H. Neufeld's request Letter from Treasury Bd of Canada Subject: Access to Information and Privacy Act - Publication Display _ Ontario Hydro service connection progress cards for R. Lampriere E. pt Lot 11, Con. 5, Class IR2-11; R. Anderson Lot 28 Conc. 3 Class 1R1-11; Leo Procee Class 1R1-11; S. Cook Conc. 4, Class !Rl-11 - Letter from Olivetti Re: Computer System at the Village of Tottenham _ Nottawasaga Valley Conservation Authority - Minutes of August 29, 1984 II II II II "" Sept. 5, 1984 . . . Pg. 228 NINETEENTH MEETING - October 1, 1984 _ M.M.A.H. Background (Sept. 3, 1984) " II (Sept. 10, 1984) " II (Sept. 17, 1984) _ Georgian College Re: ~iring a Co-op Student _ Orillia Public Library Board - Minutes of September 19, 1984 _ Letter from May Blenkarn Re: Penalty for Taxes _ Surveys, Paul R. Kitchen, Plan 51R-12924, Plan 51R-12925 _ Horticulture Review - September 15, 1984 _ Huronia Newsletter September 1984 _ Letter to A.A. Freundorfer Re: Drainage Con 2 & 3 W~ L 13 Oro On motion of Halfacre & Johnson correspondence, communications, etc. be received and filed for reference. Presented letter from County of Simcoe Recreation and Library Department with respect to Warden Whiteside's Invitational Bonspiel 1984 to be held at the Essa Road curling Club, Barrie, Ontario on November 3, 1984. Also enclosed entry form for rink-entry fee $64.00 per rink of four. Entries to be in by October 5, 1984. On motion of Johnson and Halfacre that the Clerk to Register a Rink from the Township of Oro to Warden Whiteside's Invitational Bonspiel 1984. Presented letter from the Corporation of the Village of Zurich forwarding a resolution with respect to standards as defined in the Blue Print for Waste Management. On motion of Halfacre & McEwen resolution be received and tabled for further reVIew and consideration. Presented from Association of Municipalities enclosing program for 1984 County & Regional Conference which is to be hosted by the County of Simcoe in the city of Orillia along with Registration Forms and Workshop on Library Board Municipal Council Relations to be held at the Continental Hotel, Barrie, on October 20, 1984. Registration fee $15.00 per delegate. The Registration fee for Counties & Regions is $110.00 per delegate. Also enclosed is a memo regarding the 1985 A.M.O. Conference to be held in Ottawa - registration package will be forwarded February, 1985. And copy of Summary of Provincial Responses to Resolutions 1983 adapted at the 1983 Annual Conference and by the Board of Directors of A.M.O. as well as Bulletin on Proceedings of Seminar on the Municipal Role in the Provision of Day Care for Children (June 14, 1984) Report available on file. On motion of Johnson and Drury that Registration Form be completed for Deputy-Reeve McEwen for A.C.R.D. Conference. Clerk advised that Henry Noble of Molnar Systems Group would be holding a Seminar on Computer Software and application of programs at the Guelph Office October 9,10,11 & 12, 1984 and recommended that two Staff members attend the Seminar for the last two days since it pertains to Accounts Receivable, payable and Budgets and should be of great assistance for Budget application. On motion of Drury and Halfacre that two Administrative Staff members be authorized to attend the last two days of the Seminar on October 11th and 12th at Guelph. Pg. 229 . NINETEENTH MEETING - October 1, 1984 Clerk presented three reports from the By-law Enforcement Officer of Complaints that he had followed through and recommendations for same. On motion of Drury and Johnson report be received and items be proceeded with as recom- mended by By-law Enforcement Officer. Presented letter from County of Simcoe Recreation and Library Department with respect to the 1984 County of Simcoe Recreation Conference to be held on November 17, 1984 at the Township of Innisfil Municipal Offices. On motion of Drury and Halfacre that the letter with respect to County Recreation Conference 1984 be referred to Parks & Recreation Committee for response. Presented notice from Association of Municipal Clerks and Treasurers of Ontario (AMCTO) of the Zone 2, Fall Meeting to be held in the Township of Stanley. On motion of Halfacre and Johnson Clerk be authorized to allow and forward Registration. On motion of Halfacre and Johnson that Simcoe County Board of Education be received and held pending consideration by other Simcoe County Councils. Planning & Development . Presented registration particulars regarding the Ontario Planners Conference, to be held October 16-18, 1984 at the King Edward Hotel, Toronto. On motion of Drury and Halfacre that information as presented be received and placed on file. Presented staff report in regard to servicing and security for the Quadrant Cedarbrook Estates Subdivision In Hawkestone, Plan 51M-157. On motion of McEwen and Johnson that the staff report presented be received for informational purposes. Engineers report to follow at the next regular meeting of Council. Presented a By-law to authorize execution of a subdivision agreement between Aleksander and Martha Randsalu and the Township of Oro, relating to a draft plan of subdivision on part of Block "X", R.P. 902, Ministry File 43T-76089. On motion of Johnson and Drury that the By-law introduced be numbered 1363/84 and read a first time. On motion of Drury and Halfacre that By-law 1363/84 read a first time, be read a second time. On motion of Halfacre and McEwen that By-law 1363/84 read a second time, be read a third time. . On motion of McEwen and Johnson that By-law 1363/84 now read a third time, do pass, be engrossed by the Clerk, signed and sealed by the Reeve. Reeve and Clerk to execute all documentation pertaining thereto and Planning Administrator to arrange for registration of the necessary plan documents and release for final plan approval by the Minister of Municipal Affairs & Housing. """'lIlIIII Pg. 230 . NINETEENTH MEETING - October 1, 1984 Parks & Recreation - Advised of meeting of the Arena Management Committee with representatives of the Arena Ladies Auxiliary, and disposition of equipment in the Arena Concession Booth further to the Committee of Council recommendation of September 13, 1984, and status of ice-making at the arena for the 1984/85 season. - Advised that the next regular meeting of the Community Centres, Parks & Recreation Committee is scheduled for 7:30 p.m. on Tuesday, October 16, 1984. The proposed amending By-law and Agreement for the Barrie Automotive Flea Market were discussed with the Planning Administrator. Road Supt. Fred Haughton, was present at 11:10 a.m. to present his report for work done during the month of September and Vouchers 9 and 9A to cover same. And to present his recommendation of Sand Tenders 84-09. On motion of Johnson and Drury Report of Road Supt. for work done during the month of September as presented be received and Treasurer authorized to issue cheques in payment of same to a total of $40,921.17. Road Supt. reported on several items as result of questions of Council: . 1) Freundorfer ditching scheduled In program. 2) Gravel Contractor commenced work on Lakeshore Road. 3) Road Supt. to again contact Barrie Suburban Road Commission regarding intersection at County Road 20 and 27. Presented copy of Advertisement for Tender for Winter Sand for supply of sand for 1984-85 as instructed at a meeting of Oro Council held on August 31, 1984. In response 2 tenders were received as follows for Tender 84-09. Oro Sand & Stone Ltd. P.O. Box gg Orillia, Ontario L3V 6H9 285 15,675.00 275 5,500.00 21,175.00 Cliff Varcoe Ltd. P.O. Box 594 Barrie, Ontario L4M 4V1 260 14,300.00 295 5,900.00 20,200.00 On motion of Halfacre and McEwen that the low tender of Cliff Varcoe Ltd. for 1984-85 Winter Sand/Salt stockpiling be accepted in the amount of $20,200.00 according to Tender Sped fications. . On motion of Drury and Johnson that the Supt. be authorized to purchase sufficient salt for the 1984-85 winter season. ""'lIlIIII Pg. 231 . NINETEENTH MEETING - October 1, 1984 Presented letter from Mr. Douglas Christie, of Russell, Waite, Christie and Miller, forwarded draft By-law to Prohibit or Regulate Certain Noises within the Township of Oro. The draft By-law having been prepared as instructed by Council and was discussed by Council. After further consideration the following action was taken- A By-law to Prohibit or Regulate Certain Noises within the Township of Oro, as presented, be on motion of Drury and Halfacre introduced as By-law No. 1364/84 and read a first time. On motion of Halfacre and McEwen By-law No. 1364/84, read a first time be read a second time. On motion of McEwen and Johnson By-law No. 1364/84 read a second time, be read a third time, to pass, be engrossed by the Clerk, signed and sealed by the Reeve. By-law Enforcement Officer and Ontario Humane Society receive a copy of the By-law. The matter of the Clerk's retirement was again discussed and the following resolutions resulted: . On motion of McEwen and Drury that the Clerk-Treasurer/Administrator be asked to forward a letter to Council, for the next Council meeting indicating: 1) That he intends to retire on April 1, 1986 less accrued holidays. 2) That he has no objection to a change of job title-description during the balance of his term of employment. On motion of McEwen and Johnson that the Township of Oro initiate a retirement policy to be added to our employees benefit By-law and that the said By-law be prepared and enacted immediately. On motion of Halfacre and Johnson that the Township Administration be instructed to hold regular staff meetings at no less than two week intervals, to promote effective communica- tions. And further that minutes of the meetings be kept, with copies available for Council's perusal. Further that this request be reviewed by Council, as deemed necessary by Council or the Administrator from time to time. On motion of Drury and Halfacre the Administrator be instructed to research and recommend the names of several capable management auditing firms, who would be available to attend a Committee of Council meeting in November. On motion of McEwen and Johnson a draft Procedural By-law be presented for consideration at the next Council Committee meeting, for final review. . ........ Pg. 232 . INETEENTH MEETING - October 1 1984 On motion of McEwen and Drury, Clerk be requested to obtain: 1) A current market evaluation of existing offices and land. 2) An opinion from Millet Salter as to the merits of building now versus renovation of existing building. On motion of Halfacre and McEwen that the Staff present a report or legal services purchased by the Township of Ora with recommendations as to a forum to compare legal services available. On motion of Drury and Johnson adjourn to meet again on Monday, October 15, 1984. __r ~ ~(:L~v H. Neufeld - S.C.G. e - Reeve . .