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05 22 1984 Council Minutes . . . Pg. 128 COUNCIL CHAMBERS - MAY 22, 1984 ELEVENTH MEETING Council met Monday, May present: pursuant to adjournment and as advertised in local newspapers of change of meeting from 21st to Tuesday, May 22nd, 1984, due to holiday on Monday, with the following members Reeve Deputy Reeve Councillors: S. Davie J. McEwen T. Halfacre A. Johnson Absent: R. Drury Opening of Meeting Reeve Davie opened the meeting with prayer at 9:00 a.m. Declaration of Conflict of Interest None declared at the openIng of the meeting. After the opening of the meeting, Reeve Davie welcomed the Student Reeve of the Month, Chris Cooey from East Oro Public School. Chris being the second Student Reeve of the Month under the program, Tracey Hastings of Guthrie Public School was the first Student Reeve. She attended the April 19th meeting of Council. Chris Cooey had been presented with an Agenda for this meeting along with rough draft of this meeting. Minutes The minutes of the last regular meeting of May 7, 1984 were on motion of McEwen and Halfacre, con- firmed as printed and received. Ies of Letters Forwarded -M.T.C. advising of response to Road Tender call and Council's action of acceptance of tenders 84-01 Dust Control; 84-02 Haul & Apply Pit Run Gravel; 84-03 Crush,haul & apply crushed gravel; 84-05 Hot Mix Asphalt; 84-06 Supply & deliver corrugated pipe, sizes as specified; 84-07 Equipment Rental and Quotation to supply and apply Non-Asphaltic (Road Oil) for dust control. -Letters to successful Tender Bidders as follows: 84-01 Pollard Bros.; 84-02 Reeves Construction; 84-03 Robert Young Construction; 84-05 K.J. Beamish Construction; 84-06 Armco Westeel Inc; and Canam Oil Services - Non-Asphaltic Road Oil. -Letters to all unsuccessful bidders expressing Council's appreciation for tender and interest and returning tender cheques submitted with tender. -To all persons and/or firms submitting tenders for Equipment Rentals - forward list of Equipment Rental Rates. -Principal, Guthrie School re: printed minutes of meeting of April 19th and balance of program for Student Reeve. -Principal, East Oro School confirming that Chris Cooey will be picked up at the School on May 22nd and forwarding copy of Program and information for Student Reeve of the Month. -Director Simcoe County Board of Education and Sinton Bus Lines re: CNR Crossing at line between Range 1 and Concession 2, Mileage 66.30 and application to C.T.C. for installation automatic warn- ing devices (Signal Lights). -D.S. White, Q.C. of Stewart, Esten, re: Application to M.N.R. for permission to construct improvement to embankment from Promenade Plan 626 as applied for by 4 Ratepayers (Lots 52,55,56 & 57) requesting legal position and privileges of Ratepayers and Township's legal position because of improvements being from the Promenade to high water mark of Lake Simcoe. ~ . . . ...... Pg. 129 ELEVENTH MEETING - MAY -Canadian Imperial Bank of Commerce advising that the Township will continue to use their Banking Facilities but further review may be undertaken in the fall with copy to Bank of Montreal, who had submitted a proposal for Banking Facilities. -ROMA Insurance Board advising that the Township for 1984-85 according to proposal presented and Brokers. -Hawkestone Police Village Trustees advising that their Budget for 1984 had been received and neces- sary Mill Rates for the Trustee levy had been calculated and incorporated into the Township By-Law to Raise, Levy and Collect Taxes for 1984 and forwarding copy of same and Mill Rate. -Hawkestone Police Village Trustees - advising that a time has been scheduled for Trustees to meet with Council at the next Committee of Council meeting on May 16, 1984 with respect to HPV Trustees Improvement Fund. -Paul Hermiston, Q.C. - Township Solicitor re: L.J. Torpey vs Township of Oro with respect to Writ of Execution filed against Mr. Torpey. -Mr. William Bateman, Chairman, Committee of Adjustment in -R.V.H. re: apportionment of deficit for Headstart Project funds. And reply from R.V.H.. -Chairman, Oro Township Canada Day Committee re: that Committee carry out necessary notification Day for presentations by Council. -Mr. Thomas Craig re: Street Light Petition, Plan 875, Con. 9 requesting written same along Parkside Drive only, and Ratepayers in writing confirm that they are all costs of installation and future maintenance. -Ms. Mary Eberts, Special Committee appointed for study forwarding copy of Township "Adult Entertain- ment" By-Law. -Barrie Examiner & Orillia -Ministry of Agriculture & damage caused by Wolf for had accepted their proposal for Insurance coverage Policy for same as submitted by O.M.E. Insurance response to his letter of April 25, 1984. and Township of Oro Budgeting for such selection of Citizen of the Year 1983 and request and request to schedule time on program on Canada application for prepared to assume Packet re: Change of meeting of Council from May Food, Live Stock Commissioner, forwarding Form which the Township had paid Mr. John Perryman. 21st to 22nd. - Application for Grant, On motion of Halfacre and Johnson, copies of letters as presented and forwarded, accepted as satis- factory and ordered placed on file for reference. Presented letter from Don J. Crawford, Q.C., Solicitor for Viola Harrison, forwarding three duly executed copies of Grant and Transfer of Easement to the Municipality for storm drainage purposes, which may be completed upon execution by the Municipality and registration of same. Also enclosed legal account professional services rendered. On motion of Johnson and Halfacre, letter and duly executed copies of Grant and Transfer of Easement to Municipality for storm drainage purposes, in triplicate, as presented, be received and Reeve and Clerk authorized to sign same on behalf of the Corporation of the Township of Oro. And further, that the document be registerecand one copy be forwarded to Don J. Crawford, Q.C., Solicitor for Viola Harrison. After which the Road Supt. be authorized to program the drainage work. Legal costs for preparation of the documents and registration of same be paid by the Municipality. Presented letter from William J. Leslie, Solicitor advising that letters had been forwarded to J. Dale Plant, Lot 10, Con. 9 and Donald MacDougall, pt. Lot 14, Con. 14 with respect to Municipal In- fractions according to Township Zoning and Building By-Laws. Copies of both letters attached. On motion of McEwen and Halfacre, letter from Solicitor and copies of his letters forwarded to J. Dale Plant and Donald MacDougall, as presented, be received and filed until further correspondence is received from Township Solicitor. . . . .. Pg. 130 ELEVENTH MEETING - Presented copy of letter from the City of Barrie to the City of Orillia with respect to request from Council of the City of Orillia requesting a meeting concerning the location of a joint Barrie/Orillia Airport, advising that the City of Barrie Council has endorsed a resolution indicating the City of Barrie's decision to retain the Thornton Site for a Municipal Airport remains firm in this regard. Also report of action by City of Orillia Council at a meeting held on May 14, 1984, to City of Barrie letter as reported in media. On motion of Halfacre and Johnson, copy of letter from the City of Barrie to the City of Orillia respecting a joint Orillia/Barrie Airport and advising of the City of Barrie position, be received and filed. Presented letter from the Reverend Theo Ipema, St. Thomas Anglican Church, Shanty Bay, acknowledging receipt of Bicentennial Funds received and advising that same will be used for flowers on Sunday, June 24, 1984 when the Church will be celebrating the historical beginnings of regular worship. On motion of Johnson and McEwen, letter be received and filed for reference allocation of Bicentennial funding. Clerk to reply, confirming that Bicentennial Celebration funding was provided by the Province of Ontario and not directly by the Township. Recommendations of Committee of Council - meeting of May 16, 1984 By-Law to establish "Reserve Fund" for Hawkestone Police Village Trustees. On motion of Halfacre and Johnson, that as considered by Committee of Council and Trustees, Hawkestone Police Village at a Committee of Council meeting and recommended a By-Law to Establish a 'Reserve Fund' for Capital Expenditure by the Trustees of Hawkestone be presented under By-Laws on the Agenda for consideration and passing. Ontario Humane Soc - Letter to Ontario Humane Society and reply re: Animal Control Practices. On motion of McEwen and Halfacre, that copy of letter as presented and forwarded to Ontario Humane Society with respect to Animal Control practices and reply from Orillia Branch, be received and filed for reference should further correspondence occur. Contract Proposal for Grass and Weed Cutting along Township Roads and designated Township Properties. On motion of Johnson and Halfacre, as recommended by Committee of Council the Contract Proposal for Grass and Weed Cutting along Township Roads and Township properties designated in the Contract Pro- posal, which had been reviewed and recommended by the Road Supt, for a total amount of $2,900.00 be accepted. Work to commence on approximately June 21st or as directed by Township Road Supt., with payments to be made as stated in the Contract Proposal submitted by Gord MacDonald, upon approval of satisfactory work by the Road Supt. And that the acceptance of the Contract Proposal be signed by the Reeve and Clerk on behalf of the Corporation of the Township of Oro. Kirkpatrick Cairn - Oro Memorial Park On motion of McEwen and Halfacre, that as recommended by Committee of Council, the quotation of Sanderson Monument Co. Ltd., to inscribe on a granite plaque the names of the Centennial (1951) Council, as well as Hon. E.C. Drury, who unveiled the Memorial Kirkpatrick Cairn, for a total price of $324.00, be accepted and Sanderson Monument Co. Ltd., be advised to prepare and complete this work as soon as possible and further, that the Contractor retained to repair the Kirkpatrick Cairn also place this granite plaque at the base of the Cairn. . . . ~ Pg. 131 1984 Oro District Lions Club - Purchase of land for proposed ball diamond. On motion of McEwen and Johnson, that as recommended by Committee of Council, the Oro District Lions Club be advised that Oro Council would have no objection to the closing of purchase of land in June and that Oro Council would be prepared to purchase the portion of the land for a future road reserve at the same time. The matter of components and phasing of the project be left to the Parks & Recreation Committee for recommendation before final approval of Council may be given. Oro District Lions Club - Re: Special Occassion Permit at Barrie Speedway - letter presented to Committee of Council on May 16, 1984. The Deputy Clerk was advised to respond as recommended by Committee of Council to the Oro District Lions Club, that Oro Council have no objection to the application, for L.L.B.O. Special Occassion Permit for events to be carried out at Barrie Speedway. Deputy Clerk to obtain information from the L.L.B.O. regarding the issuance of Special Occassion Permits on multiple occassions. Ontario Provincial Police Anniversary On motion of Johnson and Halfacre, that as recommended by Committee of Council, a letter of congrat- ulations on the 75th Anniversary of the Ontario Provincial Police, be forwarded to the Barrie and Orillia O.P.P. Detachments. Deductable on Fire Department Monitors On motion of Halfacre and Johnson, that as recommended by Committee of Council, the Township Insurance deductable of $500.00 be reduced for the Fire Department Monitors from $500.00 to $50.00 per Monitor and that the additional annual premium for this purpose as quoted by Township Insurance, ROMA Insurance Board, in the amount of $360.00 annually be paid when billed. Transportation for Project Manager - Day Camp As recommended by Committee of Council the matter of transportation for the project manager, be resolved. On motion of McEwen and Johnson, that the Clerk-Treasurer and Deputy Clerk-Treasurer be authorized to issue payment in the amount of $3,248.00 to Centennial Plymouth Chrysler (1973) Ltd., for purchase of a 1981 Plymouth Colt for use by the Project Manager of the Oro Adventure & Discovery Program. Vehicle to be sold at the termination of the program as provided for prior to purchase. Letter from Director, Capital Improvements, Ministry of Agriculture & Food in reply to Township letter of January 9, 1984 advising that the 1984-85 Tile Drainage allocation for the Township of Oro is In the amount of $19,200.00 being equal to the expenditure applied for in 1983. Re -allocations will be done throughout the year for additional needs for funding. Also enclosing the 1984-85 Tile Drainage Loan Program Policy as established by the Ministry and that survey questionnaires will be required to be completed which will necessarily have to be responded to in specified time frame, as set out In letter from the Deputy Minister. On motion of McEwen and Johnson, letter and 1984-85 Tile Drainage Loan Program Policy be received and all applicants for Tile Drainage Loans be advised of the policy of the Ministry. . . . .. Pg. 132 ELEVENTH MEETING - MAY 22, 1984 Presented letter from Clerk, City of Ottawa forwarding resolution of the Council of the City of Ottawa being a resolution requesting the Premier of Ontario to declare the Province of Ontario officially bilingual by entrenching the language rights of Franco-Ontarians in the Constitution, thereby cement- ing the bonds of Canadian Unity. Letter and resolution received in both French & English. On motion of Halfacre and Johnson, letter and resolution of the City of Ottawa be received and filed. Deputy Reeve McEwen requested a recorded vote to demonstrate support of the resolution received from the City of Ottawa. Reeve Davie Councillor Halfacre Councillor Johnson Deputy Reeve McEwen Yea Yea Yea Nay Resolution carried. Presented letter from County Clerk, forwarding copy of Report No. 14 of the Property, Protection and Reforestration Services Committee which was adopted by Simcoe County Council at a meeting on May 15, 1984, and advising that a By-Law will be presented to prohibit all Motorized Vehicles from entering the property. Also advised that Leslie Saila will attend the June 30, 1984 Committee Meet- ing of Council to make a presentation on the matter. On motion of Johnson and Halfacre, letter and Report No. 14 of the Property, Protection and Refores- tration Service Committee, be received and filed for reference. Presented letter from Dearden & Stanton Ltd., with respect to Ontario Basic Mapping Programme ad- vising that this area is next in line to be mapped and that as part of the programme, the Ministry will fund a large portion of the cost of extra 1:2000 mapping for Municipalities. Letter encloses information brochure outlining the programme. On motion of Halfacre and McEwen, that this matter be referred to the early portion of next Committee of Council meeting for discussion. Presented Treasurer's Report for seven (7) tax write-offs under Section 495 (1) of the Municipal Act of Uncollectable Taxes for a total write off of $8,003.64, plus penalty and interest of $2,940.38. On motion of Halfacre and McEwen, the following Uncollectable Taxes under Section 495(1) in the amount of $8,003.64 plus penalty and interest of $2,940.38, as presented, be accepted and written-off and appropriate tax adjustments be applied. Deputy Reeve McEwen reported on a request of the Oro History Committee regarding the re-naming of a street having historical significance. On motion of McEwen and Halfacre, that Oro Line 1 be renamed "Wilberforce Street", Road Superintendent to be advised accordingly. Presented a list of recommended alterations to the Township's Administrative Offices to provide a more functional work area. Clerk to provide estimate of cost for proposed office alterations. Presented information pertaining to the A.M.C.T.O. Annual Conference in Toronto on July 2,3,4, 1984, and Clerks note regarding same. On motion of Halfacre and McEwen, that G. Roberts and D. Shoebridge be authorized to attend subject to the approval of the Clerk-Administrator. . . . ~ Pg. 133 ELEVENTH MEETING - MAY Correspondence, Communications Presented Correspondence, Communications, etc., as follows: -Ministry of Revenue in the Community. -Ministry of Natural Resources re: Report on Flood Plain Review. -N.V.C.A. - Memorandum to Council members of the Township of Oro re: Nottawasaga River Swamp Stomp Canoe Race and invitation to participate. Also enclosing program and Poster. As well as minutes of Executive Committee Meeting - May 2, 1984. Conservation & Land Use Advisory Board meeting - March 22, 1984, Water Management Board Meeting - March 28, 1984, Community Relations Advisory Board Meeting April 3, 1984, Executive Committee Meeting April 11, 1984. -Assessment Review Board - Notice of Hearing of Appeals at the Oro Township Council Chambers - June 12, 1984. -Lottery License #370274 issued to Oro Marigold Jolly Elders Senior Citizens. -A.M.O. Program for Large Urban Section to be held June 20-22, 1984 in Peterborough and Registration Forms. Program for Seminar on Municipal Role in Providing Day Care for Children and registration Forms. Constitution Policy Guidelines and Resolutions adopted at the Annual Conference August 21- 24th, 1983. -Ontario Association of Property Standards Officer Inc., Newsletter - issue No. 35, May 1984. -Minutes of Orillia Public Library Board Meetings. -Village Green Association Shanty Bay re: Donations. -Ontario Hydro - Service Connection Cards for: George Bedard George Snider Lot 3, Range 2 - Class IR2-11; Leo Procee -Directors Oro 77's re: Arena Manager Cecil Phillips comments of Ice Surface. -Ontario Humane Society - Orillia Branch, report for the Month of April. -The Bicentennial Helper #1 - Georgian Bay/Lake Simcoe Area - 1984 Canada Day. -Ontario Municipal Management Development Board advising that Robert V. Higgs is the new Director and OM MOB Newsletter. -Daily Commercial News - new address. -Kiaric Eistrat Resume for employment. -Canadian Parks Association re: Conference August 12-15, 1984, Program and Registration Forms - Con- ference at Kitchener, Ontario. -Leader of the Opposition Ontario - Phase II, An Action Plan - The Ontario Liberal Alternative (Job Skills Today and Tomorrow). -Brights re: Wines which have been accredited by the Bicentennial Commission. -Worker's Compensation Board (WCB) Report. -Barrie Supply Grand Opening of New Barrie Sales Counter and Branch 1, 1984. -County of Simcoe Recreation Department - Notices of and Registration Forms for: Supervisor Leadership Training Workshop - June 25 & 26, 1984 and Day Camp Leadership Course. -County of Simcoe Economic Development Department re: Business & Finance in Ontario advising that all Municipalities will be contacted for information to be included in September issue. -Land Use Research Associates, indicating availability of their services by subscription. -Secretary for Social Development, advising of the designation of the Month of June as "Senior Citizens Month." Assessment Fact Sheet - Ontario Budget 1984 The new disabled and Seniors - Plan 918, Lots 23-24 Class IRI-l1 Lot 15, Plan M-66, Class IRI-l1. of ability to operate Arena & Maintenance 140 Victoria Street on June On motion of McEwen and Halfacre, that correspondence, communications etc., be placed on file. . . . ... Pg. 134 ELEVENTH MEETING MAY 22, 1984 Planning & Development The Planning Administrator was present at 11:05 a.m. to review planning and development matters. The following was presented: Committee of adjustment, Notices of Hearing, Submissions A3/84 - Anderson, A4/84 A5-84 - Hastings. Stauffert and Letter of Appreciation from the Law Firm, Smith, McLean for assistance In finalizing a Committee of Adjustment matter, Submission B5/84. May 17, 1984 Toronto Sun article concerning a major review of the City of Toronto's Zoning By-Law. Advised that further to the Public Meetings held April 25, 1984, that no written objections or requests for change to the proposed "Bayfarm" re-zoning or "Chew" Official Plan Amendment and Re-Zoning had been received, and that the necessary documentation would be presented for enactment/adoption con- sideration at the next regular meeting of Council. On motion of Halfacre and Johnson, that correspondence as presented be placed on file, Planning Ad- ministrator's Report accepted as satisfactory. Re-presented staff report in respect to the proposal of the Barrie Flea Market Association for use of Pt. of Lots 21,22, Concession 8, on June 1,2,3 , 1984. On motion of Halfacre and McEwen, that the Planning Administrator arrange to have W.O. Russell, Q.C., prepare a release for the Municipality's benefit in connection with the proposed Barrie Automotive Flea Market, to be held June 1,2,3, 1984, on part of Lots 21,22, Con. 8, and to have 576487 Ontario Ltd., execute the release prior to the use of the property as a condition of the permission given by Council. Parks & Recreation The Secretary of the Parks & Recreation Committee was present at 11:15 a.m. to report to Council. the following was presented: -Copies of April & May editions of the Ontario Arena Association Magazine. -Recommendation of the Arena Management Committee to advertise for the position of Arena Manager and the Assistant Arena Manager, on a seasonal basis, and to develop appropriate job descriptions for the positions to be considered. -Advised of request by the Jarratt Hall Committee to borrow approximately 75 chairs and 10 tables from the Oro Town Hall, for a proposed function at the Jarratt Community Hall. On motion of Halfacre and McEwen, correspondence as presented be placed on file, Secretary's report accepted as satisfactory. On motion of Johnson and McEwen, that Council authorize the Arena Management Committee to prepare and place advertisements for the position of a Seasonal Arena Manager and Assistant Arena Manager, and to conduct the necessary interviews for employment for a final recommendation to Council re- garding selection of appropriate arena staff. On motion of McEwen and Halfacre, that Council authorize the Clerk to loan Town Hall Tables and Chairs to the various Community Halls as the need may arise, provided suitable arrangement can be made for pick-up and return, and that no conflict with Town Hall bookings result. All tables and chairs to be marked Township of Oro , prior to being loaned out. . . . l Pg. 135 ING - MAY 22 1984 Building The Chief Building Official was present at 11:20 a.m. to report on building matters. Advised of a request by Mr. H. Maltarp to temporarily locate a trailer on Lot 15, R.P. 819, to be used for living accommodation purposes pending clean-up after a recent fire and re-building of a dwelling. Reeve S. Davie declared a conflict of interest, having interest in a property adjacent and in a prop- erty opposite Lot 15, R.P. 819. The Reeve did not take part in any discussion of the matter. On motion of Halfacre and McEwen, that Mr. H. Maltarp be permitted to utilize a trailer on Lot 15, R.P. 819 for temporary living accommodation purposes, until occupancy of the new dwelling on the site is established, or September 1, 1984, whichever occurs first, subject to execution of the stan- dard Affadavit permitting such use and concurrent approval of the Simcoe County District Health Unit with respect to sanitary waste disposal facilities. The matter of a member of the press designated to cover Oro Township leaving the area was brought to Council's attention by the Reeve. The following resolution was enacted: On motion of Johnson and McEwen, that Lynn Corkam be designated as a true professional in the field of reporting to the public by Oro Township Council. Her integrity has been appreciated. The Deputy Clerk was directed to forward copies of the preceeding resolution to the Barrie Examiner, Orillia Packet and Thompson Newspapers. On motion of McEwen and Halfacre, that Council go into Committee of the Whole at 11:30 a.m. On motion of Halfacre and Johnson, that Council come out of Committee of the Whole at 11:32 a.m. On motion of Halfacre and McEwen, that all funds received by the Chief Building Official for building and plumbing permits be immediately turned over to the Treasurer or his appointed designate at the earliest instance for issuance of the necessary receipt. No cash funds are to be maintained on hand by the Chief Building Official. Roads The Road Superintendent was present at 11:35 a.m. to report on road matters. Direction was given to place an advertisement in local newspapers as notice regarding proposed re- construction of Lakeshore Road between Lines 9 & 10. Draft tenders in respect of the above were also presented and direction gIven to place the required tender ad in the local newspapers as deemed appropriate. The Road Superintendent reported on imminent staff change, complaints received and road works under- taken and proposed, as well as information recently obtained on the use of computers for internal roads department financial control. On motion of Johnson and Halfacre, that the Road Superintendent's Report be accepted as satisfactory. ,. . . . ""lIlIIII Pg. 136 ELEVENTH MEETING - By-Laws Presented a by-law to establish a reserve fund for capital improvement expenditures In the Police Village of Hawkestone. On motion of Johnson and Halfacre, that the By-Law as presented be numbered 1351/84 and read a first time. On motion of Halfacre and McEwen, that By-Law No. 1351/84 read a first time, be read a second time. On motion of McEwen and Johnson, that By-Law No. 1351/84 read a second time, be read a third time. On motion of Johnson and Halfacre, that By-Law No. 1351/84 now read a third time, do pass, be engrossed by the Clerk, signed and sealed by the Reeve. Clerk to forward copy of the By-Law to HawKestone Police Village Trustees and Township Auditors. Presented a By-Law to amend By-Law No. 832 in respect of Oro Township Fire Department Regulations. On motion of McEwen and Halfacre, that the By-Law as presented be numbered 1352/84 and read a first time. On motion of Halfacre and Johnson, that By-Law No. 1352/84 read a first time, be read a second time. On motion of Johnson and McEwen, that By-Law No. 1352/84 read a second time, be read a third time. On motion of McEwen and Halfacre, that By-Law No. 1352/84 now read a third time, do pass, be engrossed by the Clerk, signed and sealed by the Reeve. Clerk to forward copy of the By-Law to the Township Fire Chief. Committee Reports Deputy Reeve McEwen reported on Canada Day Committee arrangements for CanadaDaY/Bicentennial Celebra- tions proposed. Councillor Halfacre reported on a mock-accident emergency exercise recently staged for Fire Department Training and evaluation purposes. Reeve Davie reported on change to the membership composition of the Barrie Suburban Roads Commission. The next Committee of Council meeting was established as being Wednesday, May 30, 1984 at 7:30 p.m. in the Council Chambers. There being no further business at hand, it was on motion of Johnson and McEwen, that Council adjourn to meet again in regular session on Monday, June 4, 1984 at 9:00 a.m. in the Council Chambers. The meeting adjourned at 12:15 p.m. ~ Clerk - H. Neufeld