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03 05 1984 Council Minutes Pg. 54 COUNCIL CHAMBERS - MARCH 5, 1984 . SIXTH MEETING - 1984 Council met pursuant to adjournment with the following members present: Reeve S. Davie Deputy Reeve J. McEwen Counci llors: R. Drury T. Halfacre A. Johnson Reeve Davie opened the meeting at 9:00 a.m. with prayer. Declaration of Conflict of Interest - None declared. Minutes - The minutes of the last regular meeting of February 23, 1984 were on motion of McEwen an Johnson, confirmed as printed and received. Ies of letters forwarded - from meeting of February 23, 1984. . -Cecil Phillips, Arena Manager in response to his letter of Febraury 17, 1984 being in reply to Township letter of February 14, 1984 with respect to Arena Manager's Contract 1983/84 season. -Administrative Officer, Municipal Management Branch, M.M.A.H. forwarding completed Agreement with the Province of Ontario under Municipal Action '85 Grant for implementation of an auto- mated financial information system (computer) and By-Law 1349/84 to authorize entering into the Agreement and grant for $13,108.00. This amount being additional to BACPAC Grant of $5,000. -Ministry of Transportation & Communications returning completed information for Municipal Direct Deposit System of Subsidy payments of funds by direct transfer. -Municipal Law Enforcement Officer's Association - application for Individual Membership by the By-Law Enforcement Officer. -w. Millet Salter, Architect re: Municipal Facility Study. -Senior Manager, Legislation & Program Services, Assessment Policies and Priorities Branch, Ministry of Revenue - forwarding copies of Tax Notices and Voters Lists, on loan for Bicentennial displays. On motion of Halfacre and Johnson, copIes of letters as presented and forwarded accepted as satisfactory. Presented letter from L.E. Clark, P. Eng., Secretary, Barrie Suburban Roads Commission, advising that he has been directed by the Barrie Suburban Road Commission to obtain quotations for the installation of a flashing light at Oro Station on County Road 22 intersection of County Road #27. On motion of Johnson and McEwen, letter be received and filed for reference and matter be reviewed for follow-up, copy of letter to be forwarded to the Road Superintendent. Councillor Drury attended at 9:15 a.m. . Presented letter from Treasurer, Jarratt Community Hall Committee forwarding 1984 Projected Budget. On motion of McEwen and Johnson, letter and Projected Budget for Jarratt Hall as prepared by the Committee, be referred to the Oro Community Centres, Parks & Recreation Committee. All similar items of correspondence or information to be likewise referred. Pg. 55 . SIXTH MEETING - MARCH 5, 1984 Recommendations from Committee of Council Meeting of February 29, 1984: Fire Committee On motion of Halfacre and Drury, that the report of the Fire Committee of February 29, 1984 be adopted. Waste Di Committee - following meeting with Garbage Collection Contractor. On motion of Drury and Halfacre, that the Waste Disposal Committee's 1983 Financial Report be accepted as presented. Gas Franchise reement As recommended by Committee of Council, that the Agreement, proposed By-Law and draft resolu- tion, be completed according to guidelines for procedure prior to Board Hearing to obtain ap- proval. The draft resolution be enacted as required. The following resolution was presented for passIng by Council: On motion of McEwen and Halfacre, be it resolved: . 1. That this Council approves the form of draft By-Law (including the franchise agreement forming part thereof) attached hereto and authorizes the submission thereof to the Ontario Energy Board for approval pursuant to the provisions of Section 9 of the Municipal Franchises Act. 2. That this Council requests the Ontario Energy Board to make an Order dispensing with the assent of the municipal electors in respect of the attached draft By-Law (including the fran- chise agreement forming part thereof) pursuant to the provisions of Section 9(4) of the Municipal Franchises Act. L Board Contracts Orillia & Barrie Public Library Boards. On motion of Drury and Johnson, that as recommended by Oro Township Library Board and Committee of Council, the proposed Contract with Orillia Public Library Board for Library Services, be accepted for a total contract of $12,135.00 for 1984 and Orillia Public Library be advised in writing accordingly. On motion of Drury and Johnson, that a contract with Barrie Public Library Board under date of February 28, 1984, stating that Barrie Public Library Board would be prepared to accept a contract on the same basis as settled for with the Orillia Public Library Board. And further, that the acceptance be subject to Oro Public Library Board recommending acceptance of the proposal. Township Crest and Lapel Pins On motion of Drury and Halfacre, that the art work of the Township Crest as submitted by Annis Way Signs, as presented and recommended by Committee of Council, be accepted. . On motion of Drury and McEwen, that the Clerk, H. Campbell and S. Keyes be requested to document the history of the Crest as developed and utilized to date. On motion of Drury and Halfacre, Clerk to obtain prices for required amounts of pins, crests, etc., as discussed by Council, noted by Deputy Clerk. Federal Bicentennial Grant to be submitted to offset costs. Pg. 56 SIXTH MEETING MARCH 5, 1984 . Thinnin Wood Lots On motion of Johnson and Halfacre, that as recommended by Committee of Council, Ritchie Forest Products be advised that Oro Council are prepared to accept a written quotation of $13.00 per cord for the wood from clearing and thinning of Township Wood Lots, as marked and measured by Ministry of Natural Resources. And further, that the Ministry of Natural Resources be requested to mark the trees in the Wood Lots and measure the wood after the cutting. Clerk to contact. Comments to A.M.O. Draft Response to the Proposed Provincial Mineral Aggregate Resource Planning On motion of Drury and Johnson, the draft letter to A.M.O. setting out concerns of the Council of the Township of Oro, which are not included in the A.M.O. Draft Response, accepted as satis- factory and same be forwarded to A.M.O. for consideration when presenting their response to the Minister. Deputy Clerk to forward copy of letter to Municipalities listed as those having major aggregate reserves as provided by the Ministry of Natural Resoueces. Copy also to be for- warded to Allan McLean, M.P.P. Protective Crossi s - Road Allowance between Range 2 and cone. 1 - Mileage 68.30. . On motion of Drury and McEwen, that further to communications from Railway Transport Committee, Oro Township Council make formal application to have protective signal lights installed at the C.N.R. Crossing at line between Concession 1 and Range 2 (mileage 68.30) and request that Railway Transport Committee, make the necessary site inspection and request Canadian National Railways to submit estimate for such installation for approval and subsequent Order to have C.N.R. install the protective signal lights, cost of which are on basis of 80% from Railway Grade Crossing Fund, 12~% Township of Oro and 7~% Canadian National Railways. Public Meeting - for Official Plan Amendment and Zoning By-Law Amendment. On motion of Halfacre and Johnson, that Oro Council set Wednesday, April 25, 1984 at 7:00 p.m. for a Public Meeting in accordance with the Planning Act 1983 for an application for Amendment to the Official Plan and Zoning By-Law as applied for by Shirley & Russell Chew, Part Lot 26, Concession 5. Clerk reported that the 1983 Assessment Roll for 1984 taxation had been delivered showing a total Assessment as follows: Res. Public 9,504,754 Total Public 10,840,045 Res. Separate 468,090 " Sep. 486,474 Comm. Public 1,092,856 11,326,519 Comm. Separate 13,989 Public Bus. Public 242,435 Bus 4 395 Pub. Res. 9,504,754 Total Assessment '84 11,326,519 Pub. Com. 1,335,291 " " '83 11,212,569 10,840,045 Increase over '83 113,950 ~ . Sep. Res. 468,090 Sep. Com. 18,384 486,474 Pg. 57 SIXTH MEETING - MARCH 5, 1984 . Also presented copy of Analysis of Assessment showing Residential Dwelling Units to be used for Unconditional Grant purposes - showing a total of 3,402 R.D.U. 's. On motion of Johnson and Drury, report of 1983 Assessment for 1984 taxation, be received. Presented application for Fox Bounty for 2 fox killed from Keith Jarvis, both fox shot on Lot 14, Concession 13. On motion of Drury and Johnson, application from Keith Jarvis for fox killed on lot 14, Con. 13, be approved for payment and Treasurer authorized to issue cheque for same to a total of $8.00. Recorded vote was requested by the Reeve: Davie Drury Halfacre Johnson McEwen Nay Yea Yea Yea Nay Presented Treasurer's Report of revenues for Month of February: . Treasurer - Arrears Treasurer Tax Cert. 86.00 - Bldg. 150.00 Treasurer - Arrears Cecil Phillips Arena Receipts Pat Shellswell Edgar Hall License #6/84 Lindy's Accordian School - Bus. Tax '83 Provo of Ontario Rebate - Wolf Damage Linda Wismer - Dog Tags Oro District Lions Club Lottery Lic. #370271 Treasurer - Arrears Oro Minor Hockey - Lot. Lic. #370272 Cecil Phillips - Arena Receipts Provo of Onto - Bicentennial Grant Steve Davie Return Per Diem (Good Roads) Linda Wismer - Dog Tags Jim Shellswell - Bldg. Permits Treasurer - Current Taxes Bessie Crawford - Hall Lic. #3/84 Dwight Taylor - Park Phone Bill Keith Lees Council Minutes Cecil Phillips - Arena Receipts McDougall Auto Parts - Salvage Yard Lic. #2/84 Orillia Humane - Dog Tags Garnett Pattenden - Dev. Deposit Shanty Bay Motel-Rest. - Bus. Tax '83 Mobile Trailer Service - Bus. Tax '83 Twp. of Oro - HPV Sanding Twp. of Oro - Oro Comm Centre Hall Lie. Jim Shellswell - Bldg. Permits Treasurer 2 Monty Leigh Linda Wismer - Dog Tags Marilyn King- Lott. Lic. #370269 Lucille Hill - Inst. Fees Jan/84 Treasurer - Arrears Cliff Varcoe Ltd - Re: Hydro Pole Damage 7,500.00 236.00 5,000.00 2,278.25 3.00 60.31 300.00 146.00 80.00 16,000.00 10.00 1,317.50 3,711.00 150,00 247.50 213.00 38,000.00 3.00 31. 45 24.00 1,016.50 20.00 31.00 389.84 162.92 100.00 80.00 3.00 26.00 16.00 95.00 2.00 864.75 15,000.00 475.92 . SIXTH MEETING - MARCH 5, 1984 . Cecil Phillips - Arena Receipts Bell Canada Arena Telephone Hubert Schaeffers - Dev. Deposit Sukwon Woon - '83 Bus. Tax Hawkestone Hall - Hall Lic. #4/84 Shelswell Excavating Softball - Lott. Lic. #370270 John Hawke - Rugby Hall Lic. #5/84 Provo of Onto - Rds - Diesel Refund Cecil Phillips - Arena Receipts Shanty Bay Auto Wreckers Wrecking Yard Lic. #3/84 Gov't of Canada Gas Rebate - Bldg. Dept. Interest Linda Wismer - Dog Tags Treasurer - Kith'n'Kin 15.00;Monty Leigh 8.00;Misc. 6.90 Pg. 58 2,026.50 10.32 4,000.00 3.76 3.00 2.00 3.00 5,104.59 4,621.25 20.00 23.16 933.73 83.00 29.90 110,458.15 On motion of Drury and McEwen, that Treasurer's Report of revenues for February, in the amount of $110,458.15 be accepted as presented. Presented Treasurer's list of accounts for February: Wages Office 4 wks 17/02/84 13,664.94 WDS " " " 2,028.79 Arena II " 19/02/84 4,570.23 COED 3 wks 10/02/84 1,054.14 Council Month of Feb/84 3,106.86 By-Law Enf. 2 wks 161. 77 24,586.73 . Prepaid . Oro Figure Skating - Instr. Clerks & Treas. - 1984 Membership Bruce Anderson - Mileage - Livestock Valuer 1983 OBOA - 1984 Membership Ron Johnston Ins - Re: Hawkestone Hall Ron Young - Jo-Con Services Steve Davie - Per Diem (AMO) ROM A Section Joanna McEwen _" II " " " Toronto Hilton - Accom. Dep. (AMO) ROMA Section TRW Maint. Agreement - Jan/84 Thelma Halfacre - Per Diem (AMO) ROMA Section Royal York Accom. Dep Salvation Army - 1984 Grant North Simcoe Soil - 1984 Grant East Simcoe Plowmens 1984 Grant Information Orillia 1984 Grant Central Onto Diabetes - 1984 Grant Oro Twp. Hort. Society - 1984 Grant Grey Coach Line - Tax Bills ~eight Cecil Phillips Arena Jr. Staff Morris Shellswell Snowplow WDS "" II HPV Onto Hydro - Re: Damage Lt. 16, Con. 14 864.75 110.00 26.50 40.00 91.00 535.04 150.00 150.00 210.00 305.00 150.00 474.00 55.00 30.00 110.00 35.00 200.00 400.00 28.00 65.00 621. 00 742.50 475.92 Pg. 59 SiXTH MEETING _ March 5, 1984 . Prepaid (con't) " " " II 50.00 47.49 1,000.00 20.00 11. 00 150.00 150.00 225.00 (Cancelled) 225.00 64.00 87.50 90.00 103.70 2,122.53 85.35 100.00 50.00 690.25 67.50 11,208.03 Barrie Pipes & Drums - 1984 Grant H. Neufeld Petty Cash Rec. General - Postage Onto Assoc. C of A Registration - Seminar Onto Arena Assoc Re: Publication S. Davie - Per Diem (Good Roads) R. Drury "" " Toronto Hilton - Accom. Dep. County of Simcoe Rec. Dep. - Bonspiel Regist. Cecil Phillips Arena Jr. Staff Onto Arena Assoc. Registration-Refrge-D. Taylor Carrie Shellswell - Office Cleaning - Jan. Onto Hydro - Norshell, Arena Texaco Canada - Bldg. Dept - Fuel St. John Ambulance - 1984 Grant MLEOA - 1984 Membership Oro Figure Skating - Wages Cecil Phillips - Jr. Staff - Arena General . . Bradleys - Office Supp. TRW - Maint. Contract Petro Canada WDS, Hall, Arena Molnar Systems - Computer Exp. Law constr. - Pumphouse - Snow Removal Carrie Shellswell - Office Cleaning Purolator - Office Exp. Hawkestone Hall Bd - Grant & Hall Rental McLellan Disp. Garb. Collection Hitch House Bldg. Dept. Lease Ainley & Assoc - Dev. Dep.- Recoverable Huronia Ford - Bldg. Dept. Maint. Dyment Stub ley - Tax Information Sheets Packet - Oro Citizen, written nominations OAPS - Bldg. Dept. Membership TRW (Molnar) Compo Maint. & Install. Examiner - Citizen of Year '83 Glen Martin Ltd - Arena Exp. Robert Amos - Arena Albert Kort Snowplow Path S.B. Whitfield's History Comm. Exp. Dyment Stubley Office Supplies Norm Emms - Flags H. Neufeld - Exp. ROMA Joanna McEwen -" " T. Halfacre - " II Georgian Heavy Equip. Repairs WDS Fendley's Flowers - Council Exp. - Dolcort H. Neufeld Exp. AMO 86.48 326.35 1,806.17 190.44 70.00 82.35 8.66 1,000.00 3,880.00 236.23 470.55 109.94 247.26 38.88 30.00 532.69 47.29 8.75 81.94 120.00 14.93 177.28 39.54 340.84 53.70 107.58 439.06 26.91 131. 22 ~ ""'IIIIIIII Pg. 60 SIXTH MEETING - MARCH 5, 1984 . Credit Bureau - Re: D. Knicely Hawkins - Arena-Fuel 8ell Canada Arena,Office,WDS,Park S. Davie - Exp. ROM A PB Leasing - Rental Molnar - Computer - G/L Budget United Lumber - Oro Park Supp. 5.43 217.25 344.45 175.23 127.13 2,374.77 110.15 14,059.45 Fire 7,397.08 On motion of McEwen and Drury, that Treasurer's List of Accounts In the amount of 57,251.29 be approved for payment. On motion of Halfacre and Drury, Treasurer's Report of revenue and accounts list be circulated to all members of Council prior to the meeting of Council at which they are to be accepted or considered for payment. Presented correspondence, communications, etc., as follows: . -Invitation from Gryphon Theatre Guild to Bicentennial Ball to be held on April 6, 1984 at the Continental Inn. -Letter from Secretary, CORA extending their thanks for Council's decision on the Oro Airport Issue. -Lottery License #370271 & #370262 issued to Oro & District Lions Club and Oro Minor Hockey Association, respectively. -Copy of letter from Ainley & Associates regarding Bayfarm Subdivision total estimated cost of services as $148,240.00. -Letter from Ministry of Consumer & Commercial Relations regarding amusement rides and go-kart industries in Ontario. -Copy of By-Law No. 3432 Town of Orillia, regarding scavenging in areas where garbage is dumped or disposed of. -Background issue of February 20, 1984. -Letter from Ministry of Municipal Affairs & Housing advising of error on Instructions for complet- ing 1983 Financial Information Return. -Letter from Line's Staff Orillia Area of Ontario Hydro regarding their concerns on the closing of its Office and Service Centre. -Memorandum from D.A. Webb, M.T.C. regarding changes with respect to the Ministry's policy on contributions to municipal road improvements. -Copy of letter from Ainley & Associates to Dearden & Stanton regarding Bayfarm Subdivision. -North Simcoe Soil & Crop Improvement Association forwarding notice of 1984 Seed & Feed Show to be held on March 8 & g, 1984 at Elmvale. -Tellongo Flag Poles Limited - price list. On motion of Johnson and Drury, that correspondence, communications, etc., be filed for reference. On motion of McEwen and Johnson, Clerk to respond to questionnaire of Ministry of Consumer & Commercial relations as requested. . Pg. 61 SIXTH MEETING - MARCH 5, 1984 . Chief Building Official was present at 11:30 a.m. to present his report, as follows, showing: 3 Building Permits and 1 Plumbing Permit. renovation at a value of residence at a value of chimney at a value of 5,000.00 40,000.00 1,000.00 46,000.00 Value of permits for January-Feb. 1983 Money received for permits $37,900.00 $ 239.00 On motion of Drury and McEwen, report of the Chief Building Official be received and filed for reference. On motion of Drury and Halfacre, that the Chief Building Official be authorized to attend the Ministry of Agriculture & Food Seminar to be held in Alliston on March 20, 1984 and that expenses to attend be paid. Presented from O.M.E. Insurance Brokers Limited, Rural Ontario Municipal Association Insurance Proposal - 1984 as requested by Council. . On motion of Johnson and Halfacre, ROMA Insurance Proposal as prepared by O.M.E. Insurance Brokers Limited be received and referred to the next Committee of Council meeting for review and recom- mendation. Presented letter from Ministry of Municipal Affairs & Housing with respect to County of Simcoe Unconditional Grant Seminar, to be held in conjunction with the North Simcoe Clerks & Treasurers Association, to be held at the Memorial Community Centre, Penetanguishene on March 14, 1984. Also notice of the meeting from the Secretary, North Simcoe Clerk & Treasurers Association. Also adviisng that copy of the 1984 grant application form should be recieved within the next few days and same be completed for review at the meeting. On motion of McEwen and Drury, letter and notice of meeting be received and Clerk and one or more of the Administrative Staff to attend the meeting and that the Clerk complete the 1984 grant application form as soon as same is received in order that it may be reviewed with Ministry Staff at the North Simcoe Clerk & Treasurers Association meeting. Clerk presented print out form for County apportionment purposes, which has been checked and is to be forwarded to County of Simcoe prior to March 9, 1984 for purposes of County apportion- ment of 1984 requisition. On motion of Halfacre and McEwen, report of Clerk and print-out be received. Clerk to forward copy of same to Treasurer County of Simcoe as required, and copy be presented to Council. Presented from Association of Municipal Tax Collectors of Ontario AMTCO notice of Municipal Tax Collector Seminar and workshop to be held on April 26 & 27th, 1984 at the Renaissance Hotel, Scarborough, Ontario. Registration Forms to be forwarded prior to March 30, 1984. . On motion of McEwen and Drury, Clerk-Treasurer and appropriate staff members be authorized to attend the Seminar and Registration forms be completed and forwarded, along with reservation for accommodation. Pg. 62 ING - MARCH 5 1984 . Presented from TRW Data Systems a Field Service Quality of Service Report Form with request to have same completed. On motion of Halfacre and Johnson, Clerk to complete the field Service Quality of Service Report and return same to TRW Data Systems. Presented two letters from the Ministry of Housing, Director, Community Planning Programs Division with respect to: a) Ontario Neighbourhood Improvement Program (ONIP) 1984/85 Program Year. b) Commercial Area Improvement Program (CAIP) 1984/85 Program Year. On motion of Drury and Johnson, that the information as presented be filed for reference, no action taken. Presented letter from Ministry of Municipal Affairs & Housing, Orillia Office with respect to Live Fence Seminars - requesting they be advised of how many would attend such Seminars. Seminars will concentrate on duties of Clerk and Fence Viewers on line fence matters. On motion of Drury and Johnson, that the Clerk advise the Ministry of Municipal Affairs & Housing that Council support the proposed Seminar, and that up to four Municipal Representatives would be authorized to attend. . Presented letter from Cheryl Morano, being a letter of resignation from the Hawkestone Community Hall Committee of which she is presently a member and Treasurer. On motion of Drury and Johnson, that Council accept the resignation as received with regret. Council request the Hawkestone Community Hall Board to advise of the Board's appointed replace- ment for Mrs. Morano. Presented notice of Decision of the Ontario Municipal Board Order A-83-A, folio 395, dated Feb. 27, 1984, for Hearing in the matter of appeals by David G.C. Andrus, Trustee Dominion Services Ltd., - Pt. Lot 1, Concession 1, Township of Oro, Roll Nos. 1-078 and 6-055 The Board Orders that the Assessment for the property for taxation In 1981,1982,& 1983 be fixed at $5,574.00. On motion of Drury and McEwen, the Ontario Municipal Board Order dated January 19, 1984 and entered as A-83-4, Folio 395 on February 27, 1984 to set the Assessment for Roll No. 1-078 and 6-055 for Pt. Lot 1, Concession 1 at $5,574.00 for the years 1981,1982 and 1983 be received and Clerk- Treasurer to have necessary entry made in the respective Assessment Rolls. Reeve advised that he had presented for Council's information, a copy of the County of Simcoe's approved 1984 budget at the previous Committee of Council meeting. Clerk to advise Bell Canada with respect to the accuracy of Municipal white and blue page listings prior to preparation of 1984 Barrie/Orillia Telephone Directories as requested. Copy of City of Orillia By-Law with respect to Scavenging at Waste Disposal Sites was, on motion of Halfacre. and Johnson, referred to Waste Dispdsal Site Committee. . Councillor Halfacre advised of the next Fire Committee Meeting tentatively proposed for March 22, 1984. Further to discussion, an alternative date was set, being March 27, 1984 at Shanty Bay Fire Hall at 7:00 p.m., to avoid conflicts with other meetings. Pg. 63 SIXTH MEETING MARCH 5, 1984 . On motion of McEwen and Halfacre, that the Road Report as presented be accepted, accounts for Month of February, Vourchers 2 and 2A be approved for payment subject to scrutiny of the Treasurer, Deputy Clerk and Roads Committee Chairman. Presented the 1984 road Program as proposed and recommended by the Road Committee and completed on Form MR-A-16 74-12 (formerly OB-MR-28). Program Subsidy Twp. Portion Construction Maintenance Total 454,000 505,000 959,000 271,200 285,200 556,400 182,800 219,800 402,600 Supplementary - request for construction. 1st 15/16 SR Hard Top 5,000 4,000 @ 80% 1,000 2nd 15/16 SR Reconstr. from 9-11 99,500 56,000 43,500 Total with Suppl. 1,063,500 616,400 447,100 . After discussion and review of the Program for 1984, the program was approved by the following resolution: On motion of Johnson and Drury, the 1984 Road Program as presented be accepted as the 1984 Road Program to a total of $959,000 for which the eligible Subsidy is $556,400, as allocated for 1984 with an amount of $402,600. being the Township portion and MR-A-74-12 as completed with supporting MR-A-113 & 114, showing the total of estimated expenditures and corresponding subsidy dollars, be forwarded to the Ministry of Transportation and Communications for approval. On motion of McEwen and Halfacre, that the necessary request for Supplementary funds be applied for in the amount of $4,000.00, requiring a Program of $5,000.00 at 80% Subsidy for Hard top on 15/16 side Road, not included in the original allocation for paving of 15/16 Side road from Line 3 to Line 5. The Township shar being $1,000.00 as shown on MR-A-74-12, completed with sup- porting MR-A-113 & 114 showing the total estimated expenditures. And that this application be forwarded along with the 1984 approved program, with request for approval since this amount was not included in the 1984 allocation. On motion of Johnson and Drury, that a further request for Supplementary funds be applied for to allow for the reconstruction of 15/16 Side Road from line 9 to line 11, in order to be able to complete the 15/16 Side road with hard top to line 11 according to the Minister's Agreement. Since normal subsidy would not allow the reconstruction, the application being in the amount of $56,000, requiring a Program of 99,500 with the Township Share being in the amount of $43,500., as shown on MR-A-74-12, completed with supporting MR-A-113 & 114, showing the total estimated expenditures. And, that this application be forwarded along with the 1984 approved program, with request for approval. . Pg. 64 . SIXTH MEETING - MARCH 5, 1984 Clerk presented application and registration forms for Road Supt., Fred Haughton to attend the "C.S. Anderson" Road School-Course - Maintenance Management and Introduction to Computers as first choice with second choice being Bridge Inspection. Application and registration forms for Keith Mathieson, Working Foreman, to attend the "T.J. Mahony" Road School, first year. On motion of Johnson and Drury, applications and registrations for Fred Haughton and Keith Mathieson to attend the "C.S. Anderson" & "T.J. Mahony" Road Schools, respectively, be approved and for- warded along with the necessary registration fee of $250.00 for each registration to a total of $500.00. The Secretary of the Community Centres, Parks & Recreation Committee reported to Council on an Informational Seminar regarding Grant Programs attended with the Deputy Reeve, at Midhurst, on February 29, 1984, and that a draft Terms of Reference for a Recreation Master Plan have been forwarded to the Ministry of Tourism & Recreation for reVIew as previously authorized by Council. The Deputy Reeve reported on the recent submission of a Canada Summer Works Program Grant Applica- tion to the Employment Development Branch of the Department of Immigration and Manpower, and brought anumber of concerns, financial and otherwise, to Council's attention, should the Grant Application not be successful. . Councillor Halfacre reported that a report of the Fire chief on hours worked and kilometrage had been received for February, and was being reviewed prior to a recommendation for payment. Councillor Halfacre also reported that Mr. Langman's watch had been purchased and would be de- livered later in the day. Councillor Drury reported on the considerations undertaken to relocate the building at the Waste Disposal Site. Councillor Johnson reported on Road Committee activities. Presented notice of motion from J. McEwen. On consideration, it was on motion of McEwen, seconded by Johnson, that Mr. C. Phillips be asked to attend Council's regularly scheduled Committee Meeting in April. The Deputy Reeve reported on the East Oro Public School's apparent support of the proposed Student Reeve of the month program. This matter was to be further discussed and finalized at the next regular Committee of Council Meeting. On motion of McEwen and Halfacre, that the Clerk be instructed to schedule a meeting on March 26, 1984, following the Special Meeting, at which all Staff would attend, to discuss re-arrange- ment of staff facilities to accommodate additional staff and to relieve presently crowded office facilities. . The By-Law Enforcement Officer reported on an inspection carried out in Shanty Bay to attempt to have derelict vehicles removed from a property. It was reported that the property owner agreed to have all derelict vehicles removed by the first of May. The By-Law enforcement Officer also reported on a complaint received in respect of Plan 1195. And in respect to a Landlord-Tennant complaint on Shanty Bay Road. ~ . . . Pg. 65 SIXTH MEETING - MARCH 5, 1984 On motion of Halfacre and Drury, that the Planning Administrator write to the owner of the pro- perty in Plan 1195, informing the owner(s) of the range of permitted uses provided for by the Zoning By-Law; and to arrange for attendance at a Planning Advisory Committee Meeting should a re-zoning application be contemplated. On motion of McEwen and Halfacre, that the By-Law Enforcement Officer's Reports be accepted and placed on file, for further reference. There being no further business on hand, it was on motion of McEwen and Halfacre, that Council adjourn at 2:40 p.m. to meet again in regular session on March 19, 1984 at 9:00 a.m. -fi)~ ~~lerk - H. Neufeld