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01 16 1984 Council Minutes ~ Pg. 17 . COUNCIL CHAMBERS - JANUARY 16, 1984 SECOND MEETING 1984 Council met pursuant to adjournment with the following members present: Reeve S. Davie Deputy Reeve J. McEwen Councillors R. Drury T. Halfacre A. Johnson The Reeve opened the meeting at 9:00 with prayer. Declaration of Conflict of Interest - none declared. Minutes - The minutes of the last regular meeting held on January 4, 1984 and Special Meeting of January 11, 1984 were on motion of McEwen and Drury, confirmed as printed and received. ies of letters forwarded Presented copies of letters forwarded from the meeting of January 4th as follows: . -D.S. White, Q.C., Solicitor for Township of Oro forwarding documentation from Northern and Central Gas Corporation with respect to franchise agreement to extend service to Edgar Occupational Centre. -D.S. White, Q.C. requesting he attend a Committee of Council meeting re: Monteith Quit Claim Deed, Plan 1, in Lot 1 of Concession 1. -Walter Jasinski returned signed agreement for use of Lots 1 & 2, Plan 655 for parking of ice fishermen vehicles. -Thomas Craig, re: Street Lights for Plan 875, requesting the Township be advised in writing the property owners of Plan 875 are prepared to assume costs for installation of the Street Lights and future energy costs. -Ministry of Agriculture & Food requesting increase of Tile Drainage Allocation for the Munici- pality in 1984. -Ron Young, Fire Chief re: Fire frequency. -Mayor J.S. Jacques, Township of Georgian Bay re: assessing of Trailers in Trailer Parks. -N.V.C.A. - forwarded name of representative to the Authority for 1984 and completed form of Municipal Officials and contact person for Flood Advisory. -Royal Victoria Hospital advising that Reeve S. Davie had been appointed as representative for the Township of Oro on R.V.H. Board. -Community Hall Committees requesting names of persons to be appointed as members to the Hall Management Committee. -Lloyd Fletcher requesting he attend a Committee meeting of Council with respect to support to request for Royal Commission into the financing of education in Ontario. -Royal Bank of Canada, Ontario International Centre re: Jo-Con Developments, Letter of Credit reduction from $32,000 to $24,000. Copy of same forwarded to Jo-Con Developments. On motion of Johnson and Halfacre, copies of letters forwarded, as presented, be received and filed for reference as may be required. . Presented letter from Municipal Management Policy Branch, Ministry of Municipal Affairs & Housing regarding Municipal Action '85 - Management Systems Application to Program to implement a finan- cial information system, advising that the application is being reviewed. On motion of Johnson and McEwen, that letter be received and filed for necessary information. ~ ~ Pg. 18 SECOND MEETING JANUARY 16, 1984 . Presented from Ron Johnston Insurance, letter with respect to Insurance coverage for Computer System, forwarding Data Processing Equipment Policy No. 6525524, for Hardware, Software and Extra Expense Coverage. Premium for period of 6 months to coincide with due date for overall Township Policy of May 1, 1984, being $210.00. On motion of Halfacre and Drury, Data Processing Equipment Policy No. 6525524 for Township Computer System for period of 6 months to coincide with Township overall policy due date be received and Treasurer authorized to issue cheque in payment of same to a total of $210.00. Presented letter from Municipal Advisor, Ministry of Municipal Affairs & Housing, Orillia Office with respect to review of 1982 Financial Statement and comments. On motion of Halfacre and Drury, that a letter be forwarded to Ministry of Municipal Affairs & Housing with respect to comments of the review of the 1982 Financial Statement, and in particu- lar to comments of Tax Arrears. And further, that a letter be forwarded to Big Cedar Parks with respect to Arrears of Taxes. Committee of Council Recommendations Plaque for Citizen of the Year: . On motion of Halfacre and McEwen, that a plaque be obtained for Citizen of the Year and be dis- played at the Township Office, upon which names are to be added annually as the Citizen of the Year is chosen. And further, a keeper be obtained and presented annually to the Citizen of the Year. Township of Vespra letter and draft resolution re: Barrie-Vespra Annexation: On motion of Drury and Johnson, that as recommended by Committee of Council, that Council direct the Clerk write a letter to the Township of Vespra and express Council's concerns regarding their Annexation problem with the City of Barrie, but that Oro Council are unable to endorse the draft resolution as presented to Oro Council. Oro Council would prefer to endorse the resolution of the County of Simcoe as circulated and encourage the County of Simcoe to pursue the~principle of the Province's perceived inappropriate method of bringing this matter to a conclusion. Furnace Servicing for the Township of Oro: On motion of Drury and McEwen, that the quotation from Crawford Heating & Air Conditioning for Furnace Servicing of the Township of Oro's five locations (6 furnaces) on oil heat for the bal- ance of the 1983/84 heating season be accepted under the Service Plan quoted of $132.00 per furnace. And further, that all furnaces be serviced as soon as possible and that possibly some of the Community Halls could be added, as requested by any of the four (4) Community Halls. Re: Drainage Problem of Pt. Lot 24 & 25, Cone. 10 - letter from O.J. Rowe, Q.C.: On motion of Johnson and Drury, that as recommended by Committee of Council, the drainage problem on Lots 24 & 25, Concession 10, be inspected during the annual Spring Road Inspection and that Mr. O.J. Rowe, Q.C. be advised accordingly. . ~ ~ Pg. 19 SECOND MEETING - JANUARY 16, 1984 . Insurance Coverage Community Halls: On motion of Drury and McEwen, that as recommended by Committee of Council, the Township Insur- ance Agent be advised that Community Halls in the Township of Oro be covered under the Township Insurance coverage, as the renewals become due and that all Community Hall Committees be advised accordingly and be requested to submit list of contents to be covered by insurance, immediately. Arena Management Committee: On motion of McEwen and Halfacre, that as recommended by Committee of Council the following persons be appointed to the Oro Township Community Arena Management Committee: Robert Drury Cecil Phillips Paul Miller James Gray Marvin Brewer Council Representative Arena Manager One Year (1984) Two Years (1984-85) Three Years (1984-85-86) George Roberts Secretary-Treasurer Communit Hall Committee ntments As recommended by Committee of Council appointments be made when all Community Hall Committees have submitted names of members willing to serve. . On motion of Johnson and Halfacre, that letters of resignation from the Jarratt Community Hall Committees be received as presented from Morris Douglas, Oro Township Representative and from Joe Patterson and James Handy, Township of Medonte Representatives, and letters of appreciation be forwarded to each of the past members for their service on the Community Hall Committee in the past. And further, that appointment of members to the Hall Committee, be considered once each Hall Committee has submitted names of members willing to serve. dro Connection - Lot 62 Plan 1488 On motion of Johnson and Halfacre, that a letter be forwarded to Mrs. Engel and advise that application for Hydro Connection to the property, lot 62, Plan 1488 be made to Ontario Hydro through the normal process. Presented Correspondence, Communications, etc., as follows: . -South Western Ontario Transmission Route Selection Stage - Environmental Assessment Summary. Workmen's Compensation Board letter regarding claim established for Peter Grant, Shanty Bay Fire Department, requesting Form 9 as soon as claimant returns to work. -Secretariat for Social Developments - Bicentennial Planning and special emphasis during Bicenten- nial year to proclaim Mayas Family Unity Month. -1984 Celebrations of Ontario Bicentennial Application Forms. -Minister of Municipal Affairs & Housing - forwarding Bill 145, an Act to amend the Planning Act 1983 being an Amendment to Transitional Provisions of the Planning Act, 1983. -M.M.A.H. Background Issues for January 2, 1984 and December 26, 1983. -Orillia Public Library - Notice of Annual Meeting to be held on January 18, 1984 at 7:00 p.m. also minutes of annual meeting January 19,1984. -Ontario Hydro - Service Connection Card for Edward Handy - lR2-11 (temporary pole service), Lot 24, Conc. 1. -Ontario Humane society, Orillia Branch Monthly Rep~Tt for month of December 1983. -Ministry of Labour re: Suspended Equipment and Displays and Carbon Monoxide Hazard in Arenas. ~ ,. Pg. 20 SECOND MEETING JANUARY 16 1984 . -The Banff Centre School of Management - Annou~cing Boards of Management Seminar. -Katimavik - deadlines for applying to sponsor a project in 1984. -Rodney Raikes, O.L.S. - announcement that his office is now located at 3 Berczy St., Barrie. -Plans of Survey - 51M-12363 and 51M-12373. -Ontario Parks Association - Educational Seminar - March 8 & 9, 1984. -Craftmaster - advertisement. On motion of Johnson and Halfacre, correspondence, communications, etc., as presented, be re- ceived and filed. As scheduled on the Agenda, the raIsIng of the Bicentennial Ceremony was to take place at approxi- mately 10:00 a.m., accordingly, the Reeve called for a recess of the meeting to carry out the ceremony. Mr. Norman Emms, Citizen of the Year for 1982 as requested by Council participated in the raIsIng of the flag, which had been dedicated at a Service at the Guthrie United Church on Sunday, Jan. 15th along with an Oro Township Flag, which was presented by the Emms family as well as the Canadian Flag, both of which are to be placed in the Council Chambers. Following the flag raising ceremony, all present which included a number of members of the Emms Family, along with Mrs. Norman Emms and three sons who attended with Norman Emms, enjoyed refresh- ments and a social half hour with Oro Council and Township staff members. The Council meeting resumed again at 11:10 a.m. . Presented notice from Capital Improvement Branch of the Ontario Ministry of Agriculture & Food with respect to Drainage Seminars. Seminars on Drainage Law Seminar #1 - March 14 & 15, 1984 - Ottawa Seminar #2 - March 21 & 22, 1984 - Kitchener Drainage Super intents Courses Course #1 Course #2 March 26 - 30th, 1984 - Ki tchener April 9 - 13th, 1984 - Ottawa Also program for same. This matter was left over until Road Supt. advises Road Committee regarding attendance of Seminar. Presented letter from County of Simcoe with respect to the County Solid Waste Management Study prepared by M.M. Dillon, as authorized by County Council. The letter advises that the Health, Environment and Education Committee intends to follow-up the Report in 1984 in several ways, therefore requests that the attached questionnaire be completed and returned as early as pos- sible. On motion of Drury and Halfacre, letter and questionnaire be received and reply to questionnaire be forwarded once the Waste Disposal Committee have made recommendations. Presented from Ministry of Natural Resources, Huronia District, letter with respect to "Planning for Flood Emergencies", requesting the Plan be updated by the end of February and copy of same be forwarded to the Ministry. . On motion of Johnson and McEwen, letter be received and Clerk to advise that there are no re- visions or updates required for 1984, and a copy of the plan as updated in 1983 on file with the Ministry. .. ,. Pg. 21 SECOND MEETING - JANUARY 16, 1984 . Presented letter from Municipal Management Policy Branch, Ministry of Municipal Affairs & Housing, forwarding Form to update computer information to update files and same be returned prior to February 15, 1984. On motion of McEwen and Halfacre, letter and form be received and completed by time requested. Presented from Association of Municipal Clerks & Treasurer of Simcoe County (North) - notice of meeting to be held on January 19, 1984 at the Vespra Township Offices at 9:30 a.m. Also invoice for annual dues in the amount of $10.00. On motion of Johnson and Halfacre, notice be received and two members of staff authorized to attend and Treasurer authorized to issue cheque in amount of $10.00 for the annual dues. Presented a Bicentennial Youth Fitness Program to be implemented by Municipal Councils through other Recreation Authorities. Deputy Reeve McEwen presented a written report as the recommendation for participation. Copy of this report is appended to the minutes of this meeting. As result of consideration of the report, staff was to take direction to contact the Field Office of Ministry of Tourism & Recreation and School Principals, regarding the possibility of carrying out a program in the suggested manner and the fullowing resolution was passed: . On motion of Drury and McEwen, that this matter be referred to Secretary-Treasurer Parks & Recreation Committee for a Staff Report to be presented to Committee of Council on January 25, 1984 after the Ministry and School Principals have been contacted. Councillor Drury advised that Mr. Neil McNiven is still concerned as to the eventual problems that could arise should the proposed development on the Gordon Keith property, Lot 2, Conc. 7, known as Rowanwood Conserver Society Co-Operative Inc., proceed. On motion of Halfacre and Drury, that a letter of appreciation be forwarded to the Emms family with respect to the flag dedication service at the Guthrie United Church and to the Emms family for their attendance at the Township Bicentennial Flag raising ceremony. On motion of McEwen and Drury, that a notice be placed in the local newspapers inviting nomina- tions for Citizen of the Year for 1983 and submit same to the Township by March 31, 1984 and that this request be forwarded to all Township Organizations and Associations. The method of sale of Dog Licenses for 1984 was brought tothe attention of Council for considera- tion. On motion of Halfacre and McEwen, that the same stores as in 1983 be authorized to issue Dog Licenses in 1984 as in previous years up to March 31, 1984 and that licenses and tags be sup- plied to said locations and that this notice be inserted as a notice to Ratepayers with the interim tax notices. On motion of Drury and Halfacre, that Council go into Committee of the Whole at 11:42 a.m. to discuss Oro Library Board recommendation for the Library Service with the City of Barrie & Orillia Library Boards. . On motion of Johnson and Halfacre, that Oro Council come out of Committee of the Whole at 11:55 a.m. On motion of Drury and Halfacre, that a letter be forwarded to both the Orillia & Barrie Public Libraries to observe the 5% Provincial increase for 1984. ~ ,. Pg. 22 SECOND MEETING - JANUARY 16, 1984 . Road Supt., Fred Haughton was present at 1:15 p.m. with respect to Road matters. Road Supt., reported on salary and wage renewal for Road Employees for 1984, which appeared satisfactory to the Road Employees. The matter of Street naming in the 13th & 14th Concessions was presented to Council for their consideration. Also, the matter of drainage easement across the property of Mrs. Viola Harri- son, Concessionl4. Also discussed was the matter of no parking signs at the foot of the 7th line, Road Supt. to approach the Barrie suburban Road Commission with respect to permanent posting of such signs rather than seasonal for the winter ice fishing season. Chief Building Official was present at 1:30 p.m. with respect to several Building matters. 1. The matter of Agreement to demolish second residence of Dale Plant Conc. 9. 2. Also the McDougall property, Conc. 14, use of the storage building and non application for a Building Permit. 3. Also matter of attending a Computer Course. On motion of Halfacre and Drury, that the By-Law enforcement Officer be instructed to attend to the non-compliance items referred to by the Chief Building Official. On motion of Halfacre and Drury, that the Chief Building Official be authorized to attend a micro-computer course and the registration fee of $25.00 be paid by the Township. . On motion of McEwen and Halfacre, that any members of the staff be authorized to attend the Computer Course at Eastview School, and their registration fees be paid. Mr. Bruce Fraser, Assessment Commissioner was present at 1:40 p.m. as requested by Council, with respect to late return of the 1983 Assessment Roll for 1984 taxation. Council asked questions of Mr. Fraser with respect to Assessment and taxation In general. a) Time share and population census for same. b) Occupancy and vacancy rate of time share units. c) Section 63 and when will this take place throughout the Province. If done this year, would it be on 1980 values. d) Use of Base Year, 1975 - when will this be updated without request from Council for update. Is three year excessive or should this be sooner - suggest at least every 5 years. e) Assessment notices when sent - when any change takes place, correction of name, address, value in previous year. f) Resort hotel assessment, what valuation. g) Conservation and Park properties - market value. Mr. Fraser replied to Council's questions and advised he would be prepared to attend a meeting of Council at any time when requested, and time may be scheduled. Reeve Davie expressed Council's appreciation for his attendance to answering questions of Council. . ~ ~ Pg. 23 SECOND MEETING - JANUARY 16, 1984 . Planning Administrator, who also acts as Secretary to Parks & Recreation Committee, presented reports as follows for both Committees. Parks & Recreation: The Parks & Recreation Secretary was present at 2:20 p.m. to review the recommendations from the Community Centres, Parks & Recreation Committee meeting of January 5, 1984. Recommendation as to obtaining the Ontario Municipal Recreation Association Newsletter. On motion of Halfacre and Johnson, that the Secretary be authorized to obtain the O.M.R.A. News- letter at a cost of $10.00 per annum, Treasurer authorized to issue payment for same. Recommendation as to the hiring of the 1983 Oro Summer Day Camp/Outdoor Education Program Adminis- trator for the proposed 1984 program. On motion of Johnson and McEwen, that further to Council's resolution of November 21, 1983, that Ms. Cathy Riffer be hired to administer the proposed 1984 Oro Summer Day Camp/Outdoor Educa- tion Program, conditional on the availability of Federal Financial assistance. Recommendation as to the Park and Arena Manager's remuneration. . On motion of McEwen and Johnson, that subject to a further meeting with the Arena Manager and such recommendations as may result, that the Clerk Administrator draft the necessary By-Law Amendments to establish both the Park and Arena Manager's remuneration within the Township's standard wage administration program schedules as determined by Committee of Council. Planning & Development: The Planning Administrator was present at 2:25 p.m. to review planning and development matters. The following was presented: Committee of Adjustment Notices of Hearing, Submissions Bl/84 - Middleton, B2/84 - Johnson and 83/84 - Hannan. Ontario Municipal Board, Submission Forms for documentation required by the Board in respect to appeals made under the Planning Act, 1983. Correspondence to the Royal Bank of Canada, authorizing reduction of the Jo-Con Developments Ltd., Letter of Credit, to the maintenance guarantee level of $24,000.00. Registry Office, return of all Offical Plan and Amendment documents formerly lodged, as provided for by the Ministry of Consumer & Commercial Affairs, Bulletin No. 83020 previously presented. On motion of Drury and Halfacre, that correspondence as presented be placed on file. Advised that the Holmberg Letter of Credit for lot levies on Plan M-201 will expire on February 14, 1984, and that the lot levy is due and payable as per the Subdivider's Agreement, on February 5, 1984, being six months from the date of Plan Registration. . On motion of Drury and McEwen, that the Planning Administrator inform the Developer of the due date of Lot Levy Payment as per the Subdivison Agreement. Should the payment in full not be received at the close of Office Hours on February 6, 1984, that the Clerk-Administrator draw the full amount of the Letter of Credit without delay. .. ,.- Pg. 24 SECOND MEETING - JANUARY 16, 1984 . The matter of Development Application P8/83 referred to Committee from the preVIOUS meeting of Council was re-presented. On motion of Drury and McEwen, that the matter be held in abeyance pending further consideration. A By-Law to confirm the appointment of certain Township Officials, Servants, and Employees, to fix their remuneration and to prescribe their duties for the year 1984, was on motion of Drury and Halfacre, introduced and numbered as By-Law No. 1345/84 and read a first time. On motion of Halfacre and McEwen, By-Law No. 1345/84 read a first time, be read a second time. On motion of McEwen and Johnson, By-Law No. 1345/84 read a second time, be read a third time. On motion of Johnson and Drury, By-Law No. 1345/84 now read a third time, do pass, be engrossed by the Clerk, signed and sealed by the Reeve. Clerk to take direction to contact Delno Jermey with respect to recommendation for an under study as Tile Drainage Inspector. Presented letter from Orillia & District Joint Manpower Assessment & Planning Committee that the Committee now has accounts payable and therefore, request each contributing party to for- ward 50% of their financial committment to the Committee. The Township of Oro total contribu- tion being $1,143.00, 50% of which is $571.50. . On motion of Halfacre and Drury, that the Township of Oro share of the contribution in the amount of $571.50 be forwarded to the Orillia & District Joint Manpower Assessment & Planning Committee. On motion of Drury and McEwen, adjourn at 2:55 p.m. to meet again on Monday, January 30, 1984 at 9:00 a.m. . ~ ,. Pg. 25 SECOND MEETING - JANUARY 16, 1984 . Appended to minutes of meeting of January 16, 1984. Joanna McEwen Bicentennial Youth Fitness Program - Comments: Received Jan. 12, 1984 Reply date, Jan. 28, 1984 "To be implemented by Municipal Council's through their Recreation Authorities" -program minimum of 20 hours over one week (or more). -ages 9-10-11 -must be completed before July (to go to area meet) -our contact is Murray Minshall in Barrie My recommendations: a) Since the material has been only just received and the submission date is Jan. 28th, we cannot refer this to the Parks & Recreation Committee for their comments. b) Since we have no appropriate staff to co-ordinate this matter. c) Since the children eligible are 9-10-11, I respectfully suggest that should it be permitted and the 4 schools are willing - we refer this matter to the principals of our 4 Township Schools for their consideration. Further, that we investigate the "minimal costs" and should these not be exorbident - offer to underwrite costs of this inter-school event (Check with Murray Minshall) . Follow through need to check with Murry Minshall if this would be acceptable then: -check with 4 principals to see if they would be interested in a co-ordinated effort. -could be part of our "June Celebrations" Henry forwarded this to me - I have read it very carefully and take the liberty to respectfully submit these suggestions. J. McEwen . ~