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01 02 1990 Council Minutes ~ THE CORPORATION OF THE TOWNSHIP OF ORO TUESDAY, JANUARY 2. 1990 @ 7:00 P.M. - COUNCIL CHAMBERS SEVENTIETH MEETING 1988-1991 COUNCIL Council met this evening pursuant to adjournment at 7:00 p.m. with the following members present: Reeve Robert E. Drury Deputy Reeve David Caldwell Councillor David Burton Councillor Alastair Crawford Councillor Allan Johnson Also present were: Mr. David McKee, Mr. Gary Bell, Mr. Ken Bell, Mrs. Vivian Bell, Mr. Russell Besse, Mrs. Pat Thompson, and One Member of the Press. Note: Deputy Reeve David Caldwell arrived at the meeting at 9:30 p.m. Reeve Robert E. Drury chaired the meeting. Reeve Robert E. Drury opened the meeting with a prayer. 1. DISCLOSURE AND DECLARATION OF CONFLICT OF INTEREST: None declared. 2. CONSENT AGENDA: (a) R. B. Watkin, Ainley & Associates, Letter to Goodman & Carr re: Lakewood Tennis Club Application for Rezoning; (b) O.M.B. re: Decision re: Committee of Adjustment Application No. B-32/89 (Kinn); (c) O.M.B. re: Hearing dates for Daniel and Mascioli; (d) Ministry of Transportation re: Township of Oro Tender Approvals 1989; (e) David S. White, Township Solicitor re: Horseshoe Valley _ Phase II; (f) Ministry of Housing re: Building Action Program Grant; (g) Liquor Licence Board re: Shanty Bay Country Club; (h) Oro District Lions Club re: Signs Oro District Lions Sportsfield; (i) Ken and Vivian Bell re: O.P. Amendment No. 36 (Besse) Referral to O.M.B.; (j) Ministry of Transportation re: 1989 Interim Road Grant Payment Summary; (k) Ministry of Transportation re: Correspondence re: Intersection of Highway #93 and County Road #22; (1) Ministry of Municipal Affairs re: Mikloshev Private O.P. Amendment; (m) Ministry of Municipal Affairs re: Correspondence to O.M.B. re: O.P. No. 36 (Besse); (n) R. G. Robinson and Associates re: Confidential Correspondence re: the following: Proposed Subdivisions (l) K.C.M. Development; (2) Mackie Subdivision; (3) Scott Subdivision; (4) Capobianco Subdivision. (0) Ministry of Transportation re: Confidential Correspondence re: Part 8, P-1726-121 4 . ( a) (b) (c) (d) (e) ( f) (g) (h) [I (i) (j) 5. (a) (b) (c) (d) (e) ( f) (g) (h) ( i) (j) (k) ( 1) (m) (n) (0) (p) - 2 - 3. DEPUTATIONS: 8:30 p.m. Mr. Leo Longo, Solicitor with the firm of Aird and Berlis was present to review with Council, a proposed by-law. (This portion of the meeting was held in Committee of the Whole). REPORTS OF MUNICIPAL OFFICERS: Fred Haughton, P.S.A. re: Report on G.I.S. Seminar and Project Proposal; Fred Haughton, P.S.A. re: Report on Motion No. 10, Ministry of Agriculture and Food, Drainage; Fred Haughton, P.S.A. re: Report on Motion No.4, D. Zampiero Drainage/Water Course; Fred Haughton, P.S.A. re: Confidential Memo to R. Small, Administrator/Clerk re: Hamilton Drain; Fred Haughton, P.S.A. re: Memo to R. Small, Administrator/ Clerk re: Employee taking WHIMIS Course; R. James, A.C.B.L.E.O. re: Report on Monthly Activities for September, October and November 1989; Robert W. Small, Administrator/Clerk, Confidential Report on Hiring an Accounts Payable/Payroll Clerk; Beverly Nicolson, Township Planner, Memo to H. Sander, Treasurer, re: Sales Trailer Temporary Agreement; Ron Kolbe, C.B.O. re: Monthly Report for December; Henry Sander, Treasurer re: Confidential Memo on the Computer Year End Maintenance. COMMUNICATIONS: Mr. John Volkes re: Lakeshore Road, Concession 14; Huronia Symphony Incorporated, re: Request for a Grant; Crime Stoppers re: Declaring January 1990 "Crime Stoppers Month" ; Kiwanis Club of Barrie re: Civic Night Dinner, January 29, 1990; Ministry of Transportation re: Interchange at Highway #93 and Highway #11; C.O.R.A. re: Cost for Oro Arena Community Centre; Barrie Police Force re: 911 Telephone Number; Northwest Oro Ratepayers Association re: Planner Attending an Association Meeting; George Shufelt, Oro Firefighters Association re: Reduction in Ice Rental Costs; B.C. Auto Sales & Leasing re: Lot 18, Concession 1; David S. White, Township Solicitor re: Truck & Tractor Equipment Limited, Site Plan; R. G. Robinson & Associates Ltd. re: Sugarbush Subdivision, Phase III; R. G. Robinson & Associates Ltd. re: Sugarbush Subdivision, Phase III, Stage III; Oro Township Community Policing Committee re: Request for Funds; Long Associates Consulting Limited re: Buffalo Springs Development; Ontario Provincial Police Confidential Letter re: Horseshoe Valley Resort, Proposed Special Event. Note: Council recessed @ 8:05 p.m.; Council reconvened @ 8:20 p.m. - 3 - MOTION NO. 1 Moved by Johnson, seconded by Burton Be it resolved that the minutes of the Special Public Meeting held on Monday, December 18, 1989, (Muskoka Homes) be adopted as printed and circulated. Carried. MOTION NO. 2 Moved by Burton, seconded by Johnson Be it resolved that the minutes of the Special Public Meeting held on Monday, December 18, 1989, (Sanderson) be adopted as printed and circulated. Carried. MOTION NO. 3 Moved by Crawford, seconded by Burton Be it resolved that the minutes of the Regular Meeting of Council held Monday, December 18, 1989, be adopted as printed and circulated. Carried. MOTION NO. 4 Moved by Johnson, seconded by Crawford Be it resolved that the Recommendations listed on the Consent Agenda, Item No.5, be approved. Carried. MOTION NO. 5 Moved by Johnson, seconded by Burton Be it resolved that the Report from Fred Haughton, with regards to the G.I.S. Seminar and Project Proposal, be received. Carried. MOTION NO. 6 Moved by Burton, seconded by Johnson Be it resolved that the Report from Public Services Administrator, Fred Haughton, concerning Motion No. 10, Ministry of Agriculture and Food, Drainage, be received. Carried. MOTION NO. 7 Moved by Johnson, seconded by Burton Be it resolved that the Report from Fred Haughton, Public Services Administrator, concerning Motion No.4, D. zampieron Drainage/Water Course, be received and adopted. Carried. MOTION NO. 8 Moved by Crawford, seconded by Burton Be it resolved that the Confidential Memo from Fred Haughton, Public Services Administrator, concerning the Hamilton Drain, be received and further the Administrator/Clerk be authorized to negotiate with Mr. Henry Neufeld, a rate of pay to have him review and catalogue old Township files, with the assistance of the Deputy/Clerk. Carried. - 4 - MOTION NO. 9 Moved by Johnson, seconded by Crawford Be it resolved that the Memo from Public Services Administrator, Fred Haughton, concerning Mr. Murray Roubos taking the WHIMIS Awareness Course at Georgian College, be received and further Mr. Roubos be allowed to attend this course and further the municipality will assume all costs associated with this course. Carried. MOTION NO. 10 Moved by Crawford, seconded by Burton Be it resolved that the Report from Robert James, Animal Control/By-Law Enforcement Officer, for the months of September, October and November, 1989, be received. Carried. MOTION NO. 11 Moved by Johnson, seconded by Crawford Be it resolved that the Confidential Report from Robert W. Small, Administrator/Clerk, concerning the hiring of an Accounts payable/Payroll Clerk, be received and adopted. Carried. MOTION NO. 12 Moved by Crawford, seconded by Burton Be it resolved that the Memo from Beverly Nicolson, Planner, to Henry Sander, Treasurer, concerning the discharge of the $10,000.00 bond made payable to the Township of Oro by Pacemar Homes Incorporated, be received and further the Treasurer be authorized to discharge the above noted bond. Carried. MOTION NO. 13 Moved by Johnson, seconded by Crawford Be it resolved that the Report from Chief Building Official, Ron Kolbe, concerning the building activity for the month of December, 1989, be received. Carried. MOTION NO. 14 Moved by Burton, seconded by Johnson Be it resolved that the Confidential Memo from Henry Sander, Treasurer, with regards to the Computer Year End Maintenance, be received and further the Treasurer be authorized to hire part-time assistance, as outlined in his memo dated January 2, 1990, at a rate of $25.00/hour. Carried. MOTION NO. 15 Moved by Burton, seconded by Johnson Be it resolved that the correspondence from Mr. John Vokes, concerning the condition of the Lakeshore Road in the area of the 14th concession, be received and referred to the Public Services Administrator, Fred Haughton, for a report back to Council. Carried. I, - 5 - MOTION NO. 16 Moved by Burton, seconded by Johnson Be it resolved that the correspondence from Huronia Symphony Incorporated, concerning the request for a grant, be referred to the 1990 budget. Carried. MOTION NO. 17 Moved by Johnson, seconded by Burton Be it resolved that the correspondence from Crime Stoppers, with regards to their request to declare January 1990 as "Crime Stoppers Month", be received and further the Corporation of the Township of Oro, declare the month of January 1990 as "Crime Stoppers Month" and advertise it in the appropriate newspapers cooperatively with the Township of Vespra. Carried. MOTION NO. 18 Moved by Johnson, seconded by Burton Be it resolved that the correspondence from the Kiwanis Club of Barrie with regards to their Civic Night Dinner, to be held January 29, 1990, be received and further the Administrator/Clerk is to advise the Kiwanis Club that the Administrator/Clerk and the following members of Council will be attending their dinner: Deputy Reeve David Caldwell Councillor Allan Johnson Councillor Alastair Crawford Reeve Robert E. Drury Carried. MOTION NO. 19 Moved by Crawford, seconded by Johnson Be it resolved that the correspondence from C.O.R.A. with regards to their request for information on the total cost of the arena addition, be received and referred to the Township's Treasurer for a response. Carried. MOTION NO. 20 Moved by Burton, seconded by Crawford Be it resolved that the correspondence from the Barrie Police Force concerning telephone number 911, be received and referred to Fire Chief, Paul Eenhoorn, for a report back to Council, outlining some of the advantages and disadvantages of Council proceeding with this project. Carried. - 6 - MOTION NO. 21 Moved by Johnson, seconded by Burton Be it resolved that the correspondence from the Northwest Oro Ratepayers Association, concerning the Township Planners invitation to attend an executive meeting of the ratepayers association, be received and further the Administrator/Clerk is hereby directed to advise the Northwest Oro Ratepayers Association that it is Township Policy that no individual staff member shall appear before a ratepayers association and further if the ratepayers association wishes information on planning they would be advised to take one or both of the following courses: Make an appointment to see the Township Planner during normal office hours or ask to appear before Council as a deputation and further request that the Township Planner be in attendance at this meeting. MOTION NO. 22 Moved by Burton, seconded by Johnson Be it resolved that the correspondence from Mr. George Shufelt, Vice President of the Oro Firefighters Association, with regards to his request for a reduction in the Ice Rental Charge for the use of the Oro Arena, be received and further that this matter be referred to the Parks and Recreation Committee. MOTION NO. 23 Moved by Crawford, seconded by Burton Be it resolved that the correspondence from B.C. Auto Sales and Leasing, with regards to property described as part of Lot 18, Concession 1, E.P.R., be received and referred to the Township's Planner and Planning Consultant for a report back to Council. MOTION NO. 24 Moved by Johnson, seconded by Crawford Be it resolved that the correspondence from David S. White, Township Solicitor, concerning a revision to the Site Plan Agreement with the Corporation of the Township of Oro and a firm titled Truck and Tractor Equipment Limited, be received and further the Administrator/Clerk is to advise the Township Solicitor that the Corporation of the Township of Oro is in agreement to the rewording of paragraph 3 (d) and further the Administrator/ Clerk is to instruct the Township Solicitor to amend the said Site Plan Agreement incorporating the wording as outlined in the correspondence dated December 4, 1989, from Solicitor Phillip P. Macdonald. II Carried. Carried. Carried. Carried. - 7 - MOTION NO. 25 Moved by Johnson, seconded by Burton Be it resolved that the correspondence from R. G. Robinson and Associates Limited, concerning Sugarbush Phase III, Subdivision Agreement, with regards to signing the statement for the processing of the Federal Sales Tax Refund Claim from Revenue Canada, be received and further the Administrator/ Clerk, is to advise the developer of this particular subdivision that the municipality will not sign the above noted refund claim until the letter of acceptance is clarified and the points outlined in Mr. Lees letter dated December 20, 1989, are clarified and included in the said letter of acceptance to the sole satisfaction of the Corporation of the Township of Oro. Carried. MOTION NO. 26 Moved by Burton, seconded by Johnson Be it resolved that the correspondence from Mr. A. M. Lees of R. G. Robinson and Associates Limited, concerning Sugarbush Subdivision, Phase III, Stage III, with regards to the developers request from reduction in security, be received and further the Administrator/Clerk is to advise the developer that there will be no reduction in their Letter of Credit, since the work completed does not conform to Item IS of the Subdivision Agreement. Carried. MOTION NO. 27 Moved by Burton, seconded by Johnson Be it resolved that the correspondence from Oro Township Community Policing Committee, concerning their request for a grant be received and referred to the 1990 Budget. Carried. MOTION NO. 28 Moved by Crawford, seconded by Johnson Be it resolved that the correspondence from Long Associates Consulting Limited, with regards to Seeley and Arnill Aggregates Limited, Buffalo Springs Development Official Plan Amendment No. 39, Lots 2 & 3, Concession 9, be received and referred to the Township Planner, Ms. Beverly Nicolson and Township's Planning Consultant, Mr. Ron Watkin of Ainley and Associates, for comment and report back to Council. Carried. - 8 - MOTION NO. 29 Moved by Burton, seconded by Crawford Be it resolved that the Confidential Correspondence from the Ontario Provincial Police, concerning Horseshoe Valley Resort, Proposed Special Event, be received and further the Administrator/Clerk is hereby directed to contact Horseshoe Valley Resort to request clarification of this proposed Special Event and further advise Horseshoe Valley and the Ontario Provincial Police of the contents of By-Law No. 992 of the Corportion of the Township of Oro, a By-Law to regulate the holding of Public Entertainments, Festivals, Parades, within the Township of Oro. MOTION NO. 30 Moved by Crawford, seconded by Johnson Be it resolved that Development Application P-37/89 (McKee Properties Limited) and the developer be advised that the Corporation of the Township of Oro, considers this application as premature, and further, if the developer still requests the application to be circulated to the Department Heads and Municipal Consultants, the Township Planner shall so circulate. MOTION NO. 31 Moved by Johnson, seconded by Crawford Be it resolved that Development Application P-44/89 (Whippet/Oro) be deferred until comments have been received from the following agencies: 1) N.V.C.A.; 2) M.T.O.; 3) Ministry of Agriculture and Food: and further the developer is to provide the Corporation of the Township of Oro, in writing, information as to what the property will be used for as well as more detailed Site Plan indicating the timing for the staging of this project. MOTION NO. 32 Moved by Johnson, seconded by Burton Be it resolved that the Administrator/Clerk be allowed to purchase glass for the top of the Committee Room table as well as the staff table located in the Council Chambers. Carried. Carried. Carried. Carried. - 9 - MOTION NO. 33 Moved by Johnson seconded by Burton Be it resolved that a By-Law to Authorize Borrowing be introduced and read a first and second time and numbered By-Law No. 90-1. That By-Law No. 90-1 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. MOTION NO. 34 Moved by Burton, seconded by Johnson Be it resolved that a By-Law to Authorize the Use of a Grid Promissory Note be introduced and read a first and second time and numbered By-Law No. 90-2. That By-Law No. 90-2 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. MOTION NO. 35 Moved by Johnson, seconded by Burton Be it resolved that a By-Law to provide for the Annual Interim Tax Levy, Penalty for Non- Payment of Taxes or Installment during the current Taxation Year 1990 and Interest of Tax Arrears in Subsequent Years be introduced and read a first and second time and numbered By-Law No. 90-3. That by-Law No. 90-3 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. MOTION NO. 36 Moved by Burton, seconded by Johnson Be it resolved that a By-Law for the Contracting of Insurance for the Township of Oro and its Council Members and Staff be introduced and read a first and second time and numbered By-Law No. 90-4. That by-Law No. 90-4 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. MOTION NO. 37 Moved by Crawford, seconded by Johnson Be it resolved that a By-Law to Rezone Part of the West Half of Lot 17, Concession 4, (Sanderson) be introduced and read a first and second time and numbered By-Law No. 90-5. I I I I I II That By-Law No. 90-5 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. Carried. Carried. Carried. Carried. Carried. Carried. Carried. Carried. Carried. , , - 10 - MOTION NO. 38 Moved by Burton, seconded by Crawford Be it resolved that a By-Law to Adopt an Education and Training Policy for the Township of Oro be introduced and read a first and second time and numbered By-Law No. 90-6. That By-Law No. 90-6 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. MOTION NO. 39 Moved by Johnson, seconded by Burton Be it resolved that we do now go into Committee of the Whole @ 8:20 p.m. MOTION NO. 40 Moved by Johnson, seconded by Burton Be it resolved that we do now Rise and Report from Committee of the Whole @ 10:20 p.m. MOTION NO. 41 Moved by Burton, seconded by Johnson Be it resolved that the Letter from the Ministry of Transportation with regards to the Interchange at Highway #93 and Highway #11, be deferred to the Committee of the Whole Meeting to be held on January 8, 1990. MOTION NO. 42 Moved by Caldwell, seconded by Crawford Be it resolved that~ouncil of the Corporation of the Township of Oro agrees to sell to the Oro Agricultural Society, for the sum of One Dollar ($l.OO) the lands agreed to on a site visit by Councillors Burton and Caldwell and Reeve Drury, along with Keith Sanderson, Charles Simpson, Glen Bidwell, Ken Tran, Oro Agricultural Society Members, and Fred Haughton, Road Superintendent, during 1988; most of the original fair grounds excluding Hall Cenotaph and Garage and further the Township Solicitor is to prepare necessary agreement which shall include a clause requiring the transfer of the property back to the municipality for the same sum should the Agricultural Society cease to exist or wish to dispose of said lands. Recorded Vote requested by Councillor Burton Councillor Burton Deputy Reeve Caldwell Councillor Crawford Councillor Johnson Reeve Drury Yea Yea Yea Yea Yea Carried. Carried. Carried. Carried. Carried. Carried. , . . - 11 - MOTION NO. 43 Moved by Crawford, seconded by Burton Be it resolved that a By-Law to Confirm Proceedings of Meeeting of Council held on January 2, 1990, be introduced and read a first and second time and numbered By-Law No. 90-7. Carried. That By-Law No. 90-7 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. MOTION NO. 44 Moved by Burton, seconded by Johnson Be it resolved that we do now adjourn @ 10:37 p.m. Carried. ad t~ Re~e Robert E. /~;;. ~lerk Robert W. Small ~'-,- " h. -.