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06 04 1990 Council Minutes ,W ~ I , THE CORPORATION OF THE TOWNSHIP OF ORO MONDAY, JUNE 4, 1990 @ 7:00 P.M. - COUNCIL CHAMBERS NINETY-SEVENTH MEETING 1988-1991 COUNCIL Council met this evening pursuant to adjournment @ 7:00 p.m. with the following members present: Reeve Robert E. Drury Deputy Reeve David Caldwell Councillor David Burton Councillor Alastair Crawford Councillor Allan Johnson Also Present Were: Mr. Henry Sander, Mr. Earle Robertson, and Two Members of the Press. Reeve Robert E. Drury chaired the meeting. Reeve Robert E. Drury opened the meeting with a prayer. 1. DISCLOSURE AND DECLARATION OF CONFLICT OF INTEREST None Declared. 2. CONSENT AGENDA: a) Ministry of Consumer and Commercial Relations re: Regulation of Charitable Gaming services and Events; b) Torkin, Manes, Cohen and Arbus, Confidential correspondence to David White re: Horseshoe Resort Corporation re: Water Agreement; c) Knox Martin Kretch Limited, Confidential Correspondence to R.G. Robinson and Associates re: Horseshoe Highlands, Phase 4A, Engineering Submission 2; d) J.R. Wesley, Confidential Correspondence to Lakewood Tennis Club site Plan Agreement; e) Allan K. McLean, M.P.P., Confidential Correspondence re: Meeting with M.T.O.; f) Alfred W.J. Dick, Solicitor, Confidential Correspondence re: Road Closing - Miller and DeMartini; g) R.G. Robinson and Associates Ltd. re: Horseshoe Highlands Elevated Tank; h) R.B. watkin, Ainley and Associates Limited, re: Confidential Correspondence re: Shanty Bay Secondary Plan; i) David S. White, Township Solicitor, Confidential Correspondence re: Oro Purchase from M.O.T., Part Lot 16, Concession 12; j) C.O.R.A. re: ontario Naturalists correspondence re: Oro/ Barrie/Orillia Airport; k) ontario Municipal Board correspondence to Archer Colwill re: severance application; 1) Ontario Municipal Board decision re: Seeley and Arnill application for Class A licence for removal of gravel; m) ontario Provincial Police Confidential Correspondence Request for CPIC Information 3. DEPUTATIONS: None. 4. REPORTS OF MUNICIPAL OFFICERS: a) Report from Live Stock Valuer re: Ewe killed (Foley); b) Report from Live Stock Valuer re: Lamb killed (Mawdsley); c) Fred Haughton, Public Services Administrator, Memo re: County Restructuring; , I . - 2 - 4. REPORTS OF MUNICIPAL OFFICERS: cont'd d) Fred Haughton, Public Services Administrator, Report re: Canad Post Mail Boxes; e) Fred Haughton, Public Services Administrator, Confidential Report re: Drainage ~th Line and Private Road; f) Fred Haughton, Public services Administrator, Confidential Report Sidewalks - Craighurst; g) Application for a Licence as a Taxi-Cab Broker and Driver (Branch); h) W.Henry Sander, Treasurer, Confidential Report on Finnis Rezoning; i) R.B. Watkin, Ainley and Associates Ltd. Confidential Letter re: Finnis Rezoning; j) R.B. Watkin, Ainley and Associates Ltd. Confidential Memo re: Official Plan on Township Water services; k) Fred Haughton, Public Services Administrator, Report reI Motio No. 54, Sign "Boat Ramp"; 1) Fred Haughton, Public Services Administrator, Report reI Chantler Drainage; m) Henry Sander, Treasurer, Report re: Oro/Barrie/Orillia Airport, Mortson Property; n) Ron Kolbe, Chief Building Official, Memo re: Junies Fast Food Trailer 5. COMMUNICATIONS: a) R.G. Robinson and Associates, Confidential Correspondence re: Oro Hills Subdivision; b) Beverly Nicolson, Confidential Correspondence reI simpson Cour Case; c) Ontario Head Injury Association re: Nevada Licence Application; d) William S.M. Cord, Solicitor, Confidential Correspondence re: Lot 1, Plan 1464 6. OTHER BUSINESS: a) The Administrator/Clerk opened the Model Energy Audit request for proposals which are listed as follows: NAME LOCATION TOTAL T.A. McConkey R.R. #1, Oro Station, ontario visit sites Prepare/Submit Suggestions $ 4300. $ 1500. Titan Conservation Systems North Bay, ontario $17900. C.C. Tatham and Associates Ltd. Collingwood, ontario $37100. DAJ Energy Consultants Etobicoke, ontario $10780. Buchan, Lawton, Patent Ltd. ottawa, Ontario $ 9800. Enerface Engineering Ltd. Kilworthy, ontario I $ 5630. - 3 - 1990 BUDGET PRESS RELEASE THE BEGINNING OF THE 90'S BRINGS WITH IT MANY NEW CHALLENGES AND PROBLEMS AS EACH LEVEL OF GOVERNMENT BEGINS TO PREPARE FOR THE TURN OF THE CENTURY. DECISIONS/AGREEMENTS HAVE BEEN MADE AND THAT WILL NEED TO BE MADE IN THE NEXT SHORT PERIOD OF TIME WILL UNDOUBTEDLY AFFECT THE DIRECTION AND MAKEUP OF NOT ONLY ORO BUT OF THE WHOLE COUNTY FOR YEARS TO COME. IN JANUARY OF THIS YEAR, THE ORO BARRIE ORILLIA AIRPORT WAS ANNOUNCED. COUNCIL UNANIMOUSLY AGREED THAT THERE WAS A NEED FOR TH AIRPORT IN THE AREA AND THAT THE ECONOMIC BENEFIT DERIVED BY HAVING THE AIRPORT LOCATED IN ORO WOULD IN TIME, HELP IMPROVE THE RATIO BETWEEN RESIDENTIAL AND COMMERCIAL TAXES. THE AIRPORT WILL ALSO FACILITATE EMERGENCY AIR AMBULANCE SERVICES, EMERGENCY BLOOD TRANSPORTATION AS WELL AS ALLOWING EXECUTIVE AND PARTS QUICK AND EASY ACCESS TO COMPANIES AND PRODUCTION LINES. IN KEEPING WITH THE CONCERNS EXPRESSED BY MANY RATEPAYERS DURING TH 1988 ELECTION CAMPAIGN, A CONTINUED STRONG FINANCIAL COMMITMENT TO THE TOWNSHIP'S ROAD SYSTEM WILL CONTINUE WITHIN THE 1990 TOWNSHIP BUDGET. THROUGH EVERYONE'S EXPOSURE TO THE DAILY NEWS MEDIA OF THE AREA, ON ELEMENT THAT REMAINS CONSTANT AS LOCAL TIER BUDGETS ARE STRUCK, IS THE CUTBACK OF FUNDS AND THE TRANSFER OF RESPONSIBILITIES TO THE LOCAL MUNICIPALITIES BY THE TWO SENIOR LEVELS OF GOVERNMENTS. OF THE 14.36% INCREASE IN THE MUNICIPAL SHARE OF THE 1990 BUDGET, 5% 0 THIS INCREASE IS AS A DIRECT RESULT OF THE POLICIES AND PROGRAMS OF THE TWO SENIOR LEVELS OF GOVERNMENT. NOW TO SOME OF THE MAJOR HIGHLIGHTS CONTAINED WITHIN THE 1990 BUDGET. 1/ ORO'S SHARE OF THE CAPITAL EXPENDITURES FOR THE AIRPORT IS IN THE AMOUNT OF $174,451.00. THE REVENUE TO OFFSET THIS EXPENDITURE HAS BEEN DERIVED THROUGH THE SALE OF INDUSTRIAL LAND FROM THE NORTH ORO INDUSTRIAL PARK IN THE AMOUNT OF 168,152. THE BALANCE IS TO BE DRAWN FROM A RESERVE ACCOUNT IN THE AMOUNT OF $6,299.00. IT IS COUNCIL'S CONTINUED EFFORT TO CREATE A STRONG INDUSTRIAL TAX BASE T HELP SUPPORT THE RESIDENTIAL TAX BASE OF THE MUNICIPALITY. 2/ THE TOWNSHIP HAS PURCHASED NEW COMPUTER EQUIPMENT IN THE TOTAL AMOUNT OF $65,000.00. REQUIREMENTS FOR THE FREEDOM OF INFORMATION ACT WILL BE MET ALONG WITH THE NEEDS OF THE BUILDING, PLANNING AND ROADS DEPARTMENT. THE TOWNSHIP HAS RECEIVED PROVINCIAL FUNDING IN THE AMOUNT OF $5,000.00 TOWARDS THE COMPUTERIZATION OF THE BUILDING DEPARTMENT. 3/ A TOTAL OF $25,000.00 WILL BE SPENT ON THE BOAT LAUNCHING FACILITIES THIS YEAR. THE ANTICIPATED WORK INCLUDES THE PURCHASE 0 TWO DOCKS, GARBAGE BINS PLUS WORK ON THE BALANCE OF THE STRUCTURAL AREA OF THE FACILITIES. 4/ THE COMPLETION OF THE RENOVATIONS TO THE HAWKES TONE FIRE AN ESTIMATED VALUE OF $6,933.00. 5/ A LAYER OF ASPHALT IS TO BE APPLIED AT THE ORO COMMUNITY ARENA TO AN EXPENDITURE LEVEL OF $20,000.00. THIS WILL HELP TO MAINTAIN THE CONDITION OF THE FLOORING IN THE ARENA. 6/ A 6 FOOT HIGH CHAIN LINK FENCE IS TO BE CONSTRUCTED AT THE SHANTY BAY BALL DIAMOND AT A COST OF $3,000.00. j - 4 - 7/ THE COMPLETION OF THE ROADWAY IN THE NORTH ORO INDUSTRIAL PARK AT A COST OF $45,000.00. THE RECEIPT TO COVER THIS EXPENDITURE WIL BE DERIVED FROM THE SALE OF LAND IN THE NORTH ORO INDUSTRIAL PARK WHICH IS SCHEDULED TO CLOSE DURING 1990. 8/ THE ORO DAY CAMP WILL ALSO CONTINUE FOR ANOTHER YEAR WITH THE FEES BEING ESTABLISHED AT A RATE OF $70.00 FOR EACH TWO WEEK PROGRAM, WITH THE TOWNSHIP SUBSIDIZING THE REMAINING PORTION. 9/ AN UPDATE TO THE TOWNSHIP'S OFFICIAL PLAN IS CURRENTLY UNDERWAY AT A COST OF $20,000.00. 10/ AS BRIEFLY OUTLINED EARLIER, COUNCIL HAS INCREASED THE ROADS LEVEL OF EXPENDITURE TO $1,554,415. ROAD MAINTENANCE COST FOR THE YEAR ARE ESTIMATED AT $973,415 AND IS BROKEN DOWN AS FOLLOWS: (i) BRIDGES & CULVERTS (ii) ROADSIDE MAINTENANCE (iii) HARDTOP MAINTENANCE (iv) LOOSETOP MAINTENANCE (v) WINTER CONTROL (vi) SAFETY DEVICES (vii) MISCELLANEOUS (viii) OVERHEAD/ADMINISTRATION CONSTRUCTION COSTS TOTAL $455,000 (1) BRIDGES & CULVERTS $ 20,000 (2) BIDWELL ROAD 65,000 (3) ROAD NEEDS STUDY UPDATE 5,000 (4) GRAVEL RESURFACING 100,000 (5) CARTHEW BAY/LAKESHORE RESURFACING 80,000 (6) SURFACE TREATING 65,000 (7) VARIOUS SPOT IMPROVEMENT 60,000 (8) 7TH LINE 10,000 (9) SIMCOESIDE DITCHING 50,000 EQUIPMENT PURCHASES FOR 1990 IN THE ROADS DEPARTMENT ARE: (i) TANDEM SANDER AT A COST OF $95,000.00. A SUPPLEMENTARY SUBSIDY IN THE AMOUNT OF $37,500.00 FROM THE M.T.O. HAS BEEN RECEIVED TO HELP OFFSET THIS COST. (ii) THE PURCHASE OF A NEW CREW CAB VEHICLE AT AN ESTIMATED COST OF $20,000.00. (iii) PAGERS AND FUEL TANKS ROUND OUT THE EQUIPMENT PURCHASES AT AN ESTIMATED EXPENDITURE AMOUNT OF $11,000.00 $ 10,000 85,400 61,700 262,000 244,100 46,200 169,449 121,035 THE 1990 MILL RATE FOR TOWNSHIP PURPOSES ONLY WILL BE SET AT A RESIDENTIAL RATE OF 3.685 AND A COMMERCIAL RATE OF 4.335. WHEN THE MUNICIPAL MILL RATE IS APPLIED AGAINST AN AVERAGE ASSESSMENT OF $70,600.00 (1984 MARKET VALUE), THE INCREASE IN THE MUNICIPAL SHARE OF THE TAXES WILL BE $32.69. OUT OF EVERY ONE DOLLAR COLLECTED BY THE TOWNSHIP 21.99 CENTS OF THAT DOLLAR IS FOR MUNICIPAL PURPOSES WITH THE REMAINING 78.01 CENTS GOING TO THE BOARD OF EDUCATION AND THE COUNTY OF SIMCOE. ON BEHALF OF MYSELF AS REEVE, I WOULD LIKE TO EXTEND TO THE OTHER MEMBERS OF COUNCIL AND STAFF MY THANKS AND APPRECIATION FOR THE EFFORTS PUT FORTH IN THE PREPARATION OF THE 1990 BUDGET. - 5 - MOTION NO. 1 Moved by Burton, seconded by Johnson Be it resolved that the Minutes of the Regular Meeting of Council held on Tuesday, May 22nd, 1990, be adopted as printed and circulated. MOTION NO. 2 Moved by Caldwell, seconded by Crawford Be it resolved that the Minutes of the Special Meeting of Council held Monday, May 28, 1990, be adopted as printed and circulated. MOTION NO. 3 Moved by Johnson, seconded by Burton Be it resolved that the Minutes of the Special Meeting of Council held Wednesday, May 30, 1990, be adopted as printed and circulated. MOTION NO. 4 Moved by Crawford, seconded by Caldwell Be it resolved that the accounts presented for the period ending Monday, June 4th, 1990, in the amount of $105,555.92, plus payroll for the period ending May 31st, 1990, in the amount of $35,116.34, in accordance with the computer print-out presented to Council, be approved for payment. MOTION NO. 5 Moved by Burton, seconded by Johnson Be it resolved that the Road Expenditures for the period ending Monday, June 4, 1990, be accepted as presented, and further, the Treasurer be authorized to issue cheques in the amount of $90,329.60. MOTION NO. 6 Moved by Crawford, seconded by Caldwell Be it resolved that the Recommendations listed on the Consent Agenda, Item No.5, be approved. MOTION NO. 7 Moved by Johnson, seconded by Burton Be it resolved that the Report of Live Stock Valuer, Bruce Anderson, for Live Stock killed, owned by Mr. Ernie Foley at an estimated value of $100.00, be received, and further, the Treasurer be authorized to issue a cheque to Mr. Foley in the amount of $100.00. Carried. Carried. carried. Carried. carried. carried. Carried. - 6 - MOTION NO.8 Moved by Burton, seconded by Johnson Be it resolved that the Report of Live stock Valuer, Bruce Anderson, for Live stock killed, owned by Mr. Melvin Mawdsley at an estimated value of $100.00, be received, and further, the Treasurer be authorized to issue a cheque to Mr. Mawdsley in the amount of $100.00. MOTION NO.9 Moved by Caldwell, seconded by Crawford Be it resolved that the Memo from Fred Haughton, Public services Administrator, concerning his participation in the sub-committee dealing with Gravel Resources for the County of Simcoe, be received, and Council hereby authorizes his participation in the above noted committee. MOTION NO. 10 Moved by Crawford, seconded by Caldwell Be it resolved that the Report from Fred Haughton, Public Services Administrator, with regards to the Canada Post Mail Boxes, be received and adopted. MOTION NO. 11 Moved by Johnson, seconded by Burton Be it resolved that the Confidential Report from Fred Haughton, Public Services Administrator, with regards to drainage on the 9th Line and Private Road East on the 9th Line, be received and adopted. MOTION NO. 12 Moved by Caldwell, seconded by Crawford Be it resolved that the Confidential Report from Fred Haughton, Public Services Administrator, with regards to Motion No. 18, of the Council Meeting held February 19, 1990, concerning Craighurst Sidewalks, be received and adopted. MOTION NO. 13 Moved by Johnson, seconded by Burton Be it resolved that the Application for Mr. Robert Arthur Branch, concerning an Application for a Taxi-Cab Brokers and Drivers Licence, be received, and further, Mr. Branch be requested to appear before a future Committee of the Whole Meeting to review his Application. carried. carried. Carried. Carried. Carried. Carried. - 7 - MOTION NO. 14 Moved by Burton, seconded by Johnson Be it resolved that the Confidential Report from Henry Sander, Treasurer, concerning the Finnis Rezoning and the accompanying letter from R.B. Watkin, Senior Planner with Ainley and Associates, concerning the same topic, be received, and further, the recommendation contained in the Treasurer's Confidential Report, be adopted and the Solicitor for the Finnis's, be advised by the Treasurer, of the contents of his report. MOTION NO. 15 Moved by Caldwell, seconded by Crawford Be it resolved that the Memo from Ron Watkin, Township's Planning Consultant with regards to the revised amendment concerning Water services in the Township of Oro, be received and referred to the next Committee of the Whole Meeting for further discussion. MOTION NO. 16 Moved by Johnson, seconded by Burton Be it resolved that the Report from Fred Haughton, Public Services Administrator, with regards to the sign at the Boat Ramp, be received and adopted. MOTION NO. 17 Moved by Johnson, seconded by Burton Be it resolved that the Report from Fred Haughton, Public services Administrator, concerning the Chantler Drain, be received and adopted. MOTION NO. 18 Moved by Caldwell, seconded by Crawford Be it resolved that the Confidential Report from Henry Sander, Treasurer, concerning the Oro/ Barrie/orillia Airport/Mortson property, be received and adopted. MOTION NO. 19 Moved by Johnson, seconded by Burton Be it resolved that the Confidential Memo from Ron Kolbe, Chief Building Official, with regards to Junies Fast Food Trailer, be received and referred to the Township's Planning Consultant for a review, and further, the Chief Building Official and Township Planning Consultant are to report back to Council at the next Committee Meeting of June 11, 1990. Carried. Carried. Carried. carried. carried. Carried. - 8 - I MOTION NO. 20 Moved by Caldwell, seconded by Crawford Be it resolved that the Confidential Correspondence from R.G, Robinson and Associates Limited with regards to Oro Hills Subdivision, be received, and further, the Administrator/Clerk is to advise R.G. Robinson and Associates Limited that the Council of the Corporation of the Township of Oro, will not assume the Subdivision's services until the conditions of Item 14 (Staging) has been complied with by the developer, and further, the Council of the Corporation of the Township of Oro directs R.G. Robinson and Associates Limited, the Township's Engineering Consulting firm, that the maintenance period would be extended until at least fifty percent of the houses are built. MOTION NO. 21 Moved by Burton, seconded by Johnson Be it resolved that the Confidential Correspondence I from Beverly Nicolson, concerning the Simpson Court Case, be received, and further, the Treasurer be authorized to pay Ms. Nicolson's expenses as outlined in the above noted correspondence. MOTION NO. 22 Moved by Johnson, seconded by Burton Be it resolved that the Application for a Nevada Licence from the Ontario Head Injury Association, be granted as outlined in the Application, subject to the review of the Deputy-Clerk, Beth Oosthuzien, for compliance to all applicable Provincial and Municipal Laws. MOTION NO. 23 Moved by Crawford, seconded by Caldwell Be it resolved that the Confidential Correspondence from the Law Firm of RUdzik, Pacevicius, Cord, concerning Lot 1, Plan 1464, be received and referred to the Chief Building Official and Township's Planning Consultant for a report back to council. MOTION NO. 24 Moved by Johnson, seconded by Burton Be it resolved that Report No. 90-16 of the Committee of the Whole Meeting held on Monday, May 28, 1990, and the recommendations contained therein, be adopted as printed and circulated. Carried. Carried. Carried. Carried. Carried. - 9 - MOTION NO. 25 Moved by Burton, seconded by Johnson Be it resolved that the proposals received for the Corporation of the Township of Oro's Model Energy Audit, be referred to the Deputy-Clerk for review and a report back to Council. carried. MOTION NO. 26 Moved by Johnson, seconded by Burton Be it resolved that a By-Law to Establish Retention Schedules for Documents, Records and Other Papers of the Municipality, be introduced and read a first and second time and numbered By-Law No. 90-65. carried. THAT By-Law No. 90-65 be read a third time I and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. MOTION NO. 27 Moved by Crawford, seconded by Caldwell Be it resolved that a By-Law to Control Noise, be introduced and read a first and second time and numbered By-Law No. 90-66. Carried. THAT By-Law No. 90-66 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. MOTION NO, 28 Moved by Caldwell, seconded by Crawford Be it resolved that a By-Law to Rezone lands located in Part of the East Half of Lot 16, Concession 14, (Shelswell) at the corner of Concession Road 14 and Highway No. 11 in the Township of Oro, be introduced and read a first and second time and numbered By-Law No. 90-67. carried. THAT By-Law No. 90-67 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. MOTION NO. 29 Moved by Burton, seconded by Johnson Be it resolved that a By-Law to Rezone lands located in Part of the East Half of Lot 21, Concession 3, (Tonge) in the Township of Oro, be introduced and read a first and second time and numbered By-Law No. 90-68. Carried. THAT By-Law No. 90-68 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. - 10 - MOTION NO. 30 Moved by Burton, seconded by Johnson Be it resolved that a By-Law to Adopt and Approve the 1990 Estimates of all amounts required for the Current Year 1990 and to Levy the Rates of Taxation for the Current Year 1990, be introduced and read a first and second time and numbered By-Law No. 90-69. Carried. THAT By-Law No. 90-69 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Recorded Vote Requested by Deputy Reeve Caldwell Councillor Burton Deputy Reeve Caldwell Councillor Crawford Councillor Johnson Reeve Drury Yea Yea Yea Yea Yea Carried. MOTION NO. 31 Moved by Caldwell, seconded by Crawford Be it resolved that a Letter of Thanks be sent to Pastor Ralph Wood for attending and Providing the invokation for the Oroj BarriejOrillia Airport sod turning on June 1, 1990. Carried. MOTION NO. 32 Moved by Caldwell, seconded by Johnson Be it resolved that a Letter of Thanks be sent to Horseshoe Valley for their excellent hospitality and assistance on June 1, 1990, also that Letters of Thanks be sent to both Ministers of Transportation. carried. MOTION NO. 33 Moved by Johnson, seconded by Burton Be it resolved that a By-Law to Confirm the Proceedings of Council be introduced and read a first and second time and numbered By-Law No. 90-70. THAT By-Law No. 90-70 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. carried. carried. MOTION NO. 34 Moved by Burton, seconded by Johnson Be it resolved that we do now adjourn @ 8:30 p.m. Carried. ;l3!-1 ~ Ree Robert E. Dr r arf/~ Clerk Robert W. Small