2012-217 Adopt an Emergency PlanTHE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2012 -217
A By -law to Adopt an Emergency Plan
And to Repeal By -law No. 2010 -121
WHEREAS Section 2.1(1) of the Emergency Management and Civil Protection Act,
R.S.O. 1990, c. E.9, as amended, states that every municipality shall develop and
implement an emergency management program and the council of the municipality shall
by by -law adopt the emergency management program;
AND WHEREAS Section 3(1) of the Emergency Management and Civil Protection Act,
R.S.O. 1990, c. E.9, as amended, states that every municipality shall formulate an
emergency plan governing the provisions of necessary services during an emergency
and the procedures under and the manner in which employees of the municipality and
other persons will respond to the emergency and the council of the municipality shall by
by -law adopt the emergency plan;
AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte did
on the 14th day of July 2010 adopt By -law No. 20101 -121, being a By -law to Adopt an
Emergency Plan;
AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte does
now deem it expedient to adopt an updated Emergency Plan;
NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as
follows:
That Schedule "A ", entitled "The Township of Oro - Medonte Emergency Plan"
attached hereto and forming part of this by -law is hereby adopted as the
emergency plan for the Township of Oro - Medonte.
2. That The Township of Oro - Medonte shall review and, if necessary, revise its
emergency plan every year, in accordance with Section 3(6) of the Emergency
Management and Civil Protection Act, R.S.O. 1990, c. E.9, as amended.
3. That in the event of any conflict between the Township of Oro - Medonte
Emergency Plan and the provisions of any statute, regulation or other law, the
provisions of such statute, regulation, or other law shall govern.
4. That By -law No. 2010 -121 is hereby repealed in its entirety.
5. This by -law shall take effect on the final passing thereof.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 19TH DAY
OF DECEMBER, 2012
THE COR ,gRATION OF THE TOWNSHIP OF ORO- MEDONTE
l � -
• • r
i
D6661as Irwin
Schedule "A" to By -law No. 2012 -217
Tu( hip of
Proud Heritage, Exciting Future
Township of OromMedonte
Emergency Plan 2012
The Corporation of the Township of Oro- Medonte
148 Line 7 South, Box 100, Oro, Ontario LOL 2X0
(705) 487 -2171
www.oro- medonte.ca
1
Township of Oro - Medonte Emergency Plan 2012
December 2012 Edition
Township of Oro - Medonte Emergency Plan 2012
Table of Contents
9 Introduction
1.1 Definition of an Emergency
2 Aim and Purpose
2.1 Purpose of the Township of Oro - Medonte Emergency Response Plan
3 Authority
4 Actions prior to Declaration
4.1 Action of the Township of Oro - Medonte Employees
4.2 Control Group Notification Process
4.3 Request for Assistance by Other Municipalities
4.4 Request for Assistance from the province of Ontario
4.5 How to Report an Emergency to EMO
5 Convening the Township of Oro - Medonte Emergency Community Control Group (CCG)
5.1 Emergency Notification Process for CCG
5.2 Emergency Notification Procedure
6 Declaration, Notification and Termination of Emergency
6.1 Authority to Declare
6.2 Notification of Declaration
6.3 Termination of Emergency
6.4 Provincial Emergency
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Township of Oro - Medonte Emergency Plan 2012
7 Emergency Operations Centre (EOC)
7.1 EOC Locations in the Township of Oro - Medonte
8 Emergency Operations Centre Operating Cycle
9 Township of Oro - Medonte Emergency Community Control Group Membership
10 Township of Oro - Medonte Emergency Community Control Group Responsibilities
11 Roles and Responsibilities of Individual CCG Members
11.1 Emergency Operations Centre (EOC) Director
11.2 Deputy Director
11.3 Liaison Officer
11.4 Emergency Information Chief
11.5 Operations Section Chief
11.6 Planning Section Chief
11.7 Logistics Section Chief
11.8 Finance and Administration Section Chief
12 Emergency Site Manager
13 Emergency Telecommunications Plan
14 Emergency Communications Plan
14.1 Location of Township of Oro - Medonte Media Centre
14.2 Role of Emergency Information Officer
14.3 Role of Community Spokesperson
14.4 Role of Public Inquiry Supervisor
Township of Oro - Medonte Emergency Plan 2012
15 Requests for Assistance
15.1 Mutual Assistance Agreements
15.2 Assistance from the Province of Ontario
15.3 Emergency Management Ontario
15.4 Assistance from the Federal Government
16 Glossary and Acronyms
16.1 Glossary of Terms
16.2 Acronyms
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Township of Oro- Medonte Emergency Plan 2012
�` I 1
1.1 Definition of an Emergency
The Township of Oro - Medonte routinely attends to emergencies that require
firefighting, policing, ambulance and transportation and environmental services
related response through our own resources or those provided by other levels of
government. Large scale emergencies (such as chemical spills, plane crashes
and natural emergencies — tornadoes, floods, etc.) can severely deplete available
resources, requiring additional personnel, equipment and expertise. In cases
such as these, this Emergency Plan may be implemented.
Response to a major emergency requires an assessment of the incident,
effective determination of resources and efficient deployment of those resources.
The primary role of government in an emergency is to provide the organizational
framework within which the coordinated response will take place, thereby reducing the
impact of the incident on the citizens of the municipality, and returning to a state of
normalcy as soon as possible.
This Plan outlines the roles and responsibilities of the Township of Oro - Medonte, as
well as other response agencies at the Township, Provincial and Private Sector
levels.
Emergencies are defined as situations or impending situations caused by forces
of nature, accident or an intentional act that constitutes a danger of major
proportions to life and property. They affect public safety, meaning the health,
welfare and property, as well as the environment and economic health of The
Township of Oro - Medonte.
The Township of Oro - Medonte, situated in southern Ontario to the southeast of
Georgian Say and bordering Lake Simcoe, has a population of 21,000. The
municipality is located on major road and rail corridors and is home to a
developing regional airport.
Due to the proximity to dangerous goods transport routes and geographic
location, the municipality has the potential for a great diversity of major
emergencies.
The municipality has established a committee for emergency planning and
response. The committee comprises senior officials, department heads and
representatives of selected agencies from throughout the Township of Oro -
Medonte, The County of Simcoe and the Province of Ontario.
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2,1 AIM AND PURPOSE
The Aim of the Oro - Medonte Township Emergency Plan is to provide for the
extraordinary arrangements and measures that may have to be taken to protect the
health, safety and welfare of the inhabitants of the Township of Ora - Medonte when
faced with an emergency.
The Plan is also intended to increase the emergency response capability of the
Township of Oro - Medonte by establishing a plan of action to efficiently deploy
available emergency services.
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�I 3
3.1 AUTHORITY
The Emergency Management and Civil Protection Act (EMCPA) is the legal
authority for emergency response plans in Ontario.
The EMCPA states that:
Every municipality shall formulate an emergency plan governing the
provision of necessary services during an emergency and the procedures
under and the manner in which employees of the municipality and other
persons will respond to the emergency and the council of the municipality
shall by by -law adopt the emergency plan. [EMCPA, s. 3(1)]
The emergency response plan shall, assign responsibilities to municipal
employees, by position, respecting implementation of the emergency
response plan; and set out procedures for notifying the members of the
municipal emergency control group of the emergency. [0. Reg. 380104, s.
15(2)].
As enabled by the Emergency Management and Civil Protection Act, this
emergency response plan and its elements have been:
Filed with Emergency Management Ontario, Ministry of Community
Safety and Correctional Services
The Community Emergency Management Coordinator (CEMC) is authorized to
update the confidential appendices of this emergency plan, as required.
n.
4. ACTION PRIOR TO DECLARATION
From The Act:
'An emergency plan' formulated under section 3, 6 or 8 of the Emergency
Management Act shall:
(a) In the case of a municipality, authorize employees of the municipality or,
(b) In the case of a plan formulated under section 6 or 8, shall authorize Crown
employees to take action under the Emergency Plan where an emergency
exists, but has not yet been declared to exist.
4.1 Actions of the Township Employees
When an emergency exists but has not yet been declared to exist, Township
employees may take such actions under this emergency response plan as may be
required to protect property and the health, safety and welfare of the inhabitants of
the Township of Oro - Medonte.
4.2 Control Group Notification Process
Upon receipt of a warning of a potential emergency, the responding
Township of Oro - Medonte department will immediately contact the
Township Community Emergency Management Coordinator (CEMC) to
request that the notification system be activated
Upon notification of an emergency, the CEMC will notify all members of
the Township of Oro- Medonte Emergency Community Control Group
(CCG)
Where a threat of an impending emergency exists, the CEMC will contact
the Mayor and the CAO for advice. The Mayor or CAO will decide whether to
convene the CCG or place the group on standby. (see CCG notification
procedures section 5.1)
Upon being notified, it is the responsibility of all CCG officials to notify
their staff and volunteer organizations of the situation
E
4.3 Request for Assistance
Assistance may be requested from the County of Simcoe at any time by
contacting the Community Emergency Management Coordinator for the County of
Simcoe. The request shall not be deemed to be a request that the County of
Simcoe assume authority and control over the emergency situation.
4.4 Request for Assistance from the Province of Ontario
The Mayor, Emergency Operations Centre Director, or the CEMC may request
assistance from the Province of Ontario at any time without any loss of control or
authority by contacting Emergency Management Ontario (EMO). Confidential
contact information for EMO can be found in CONFIDENTIAL APPENDIX A.
4.4.1 Emergency Management Ontario (EMO)
For routine matters, EMO staff may be reached between 0900 -1700 hours, Monday
to Friday.
4.4.2 EMO Provincial Emergency Operations Centre
Emergency Management Ontario staffs the Provincial Emergency Operational
Centre (PEOC) on a 24/7 basis. The Township of Oro - Medonte should report
emergencies to the Provincial Emergency Operational Centre (PEOC) Duty
Officer. Contact information can be found in CONFIDENTIAL APPENDIX A.
When the Township declares an emergency, it must notify Emergency
Management Ontario immediately and fax a copy of the emergency declaration
as soon as possible. A copy of the Declaration of Emergency Form can be found
in CONFIDENTIAL APPENDIX D.
In the rare event that the PEOC Duty Officer cannot be reached, to report an
emergency, please contact the Ontario Provincial Police (OPP) Duty Officer.
Contact information for the OPP can be found in CONFIDENTIAL APPENDIX A -2.
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4.4.3 EMO Community Field Officer
Steven Elliott, OTA Sector (Township of Oro- Medonte, York Region and
Parry Sound District) Emergency Management Ontario
Ministry of Community Safety and Correctional Services
4.5 How to Report an Emergency to EMO
When the Township declares an emergency, it must notify Emergency
Management Ontario immediately and fax a copy of the emergency declaration
(see 4.4.2) as soon as possible.
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5.0 CONVENING THE TOWNSHIP OF ORO- MEDONTE
EMERGENCY COMMUNITY CONTROL GROUP
5.1 Community Control Group Emergency Notification
A request to activate the Township's Emergency Notification System may be
made by any of the following if they believe an emergency exists or has the
potential to develop by contacting the Township Community Emergency
Management Coordinator:
Premier or Lieutenant Governor in Council
D The Mayor
o Any member of the Township of Oro - Medonte Emergency Community
Control Group (CCG)
Other individuals as identified as having authority in an area municipal
plan
The request is made by contacting the Township Emergency Management
Coordinator who shall proceed as follows:
Where an emergency exists, the CEMC will notify all members of the
Township of Oro - Medonte Emergency Community Control Group (CCG)
Where a threat of an impending emergency exists, the CEMC will contact
the Mayor and the CAO for advice. The Mayor or Chief Administrative
Officer will decide to convene the CCG or whether they will be notified and
placed on standby.
Upon being notified to convene, it is the responsibility of all CCG officials to
report to the Township Emergency Operations Center (EOC) and notify
their staff and volunteer organizations
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5.2 Emergency Notification Procedure
The Emergency notification contact list, including contact numbers for requesting
assistance or activating the Emergency Response Plan, is attached as
CONFIDENTIAL APPENDIX A.
The content of the messages transferred during Emergency Notification
procedures will be standardized to include the following:
1. Reason for the call: describe (pending or potential) emergency situation
2. Status of notification "ALERT ". "STAND BY" or "CALL TO ASSEMBLE"
3. Location of the Emergency Operation Centre (EOC) or meeting room
4. Special precautions to take (routes to EOC or meeting room, hazards,
health risk, etc.)
s. Verbal update and instructions concerning notification status
6. Request to repeat the verbal message to ensure information is understood
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6.0 DECLARATION, NOTIFICATION AND
TERMINATION OF EMERGENCY
6.1 Authority to Declare
The Emergency Management and Civil Protection Act authorizes the Mayor of
the Township of Ora - Medonte, as the Head of Council, to declare that a
Township emergency exists. The decision to declare an emergency in all or in part
of the Township will be made in consultation with the Township of Oro - Medonte
Emergency Community Control Group (CCG).
The Declaration of Emergency Form can be found in CONFIDENTIAL APPENDIX D.
The factors affecting the decision to declare an emergency include:
a) The resources (personnel and material) that the Township has committed
or needs to commit, to the emergency affecting the area municipalities
b) A determination that the emergency affects a large portion of the
population of the municipality
c) The Township requirement for external funding both in coordinating the
emergency and during the recovery process
6.2 Notification of Declaration
Upon the declaration of a Township Emergency, the Township of Oro -
Medonte Emergency Community Control Group (CCG) will assemble to
control and co- ordinate the response to the emergency.
Upon such declaration, the Mayor of the Township of Oro - Medonte (or
designate) will notify:
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1. Emergency Management Ontario immediately and fax a copy of the
emergency declaration as soon as possible
2. Remaining members of Township Council
3. The public
4. Neighbouring municipal officials as required
5. Local Member of the Provincial Parliament (MPP)
6. Local Member of Parliament (MP)
7. Media
8. Solicitor General (as per the Emergency Management and Civil Protection
Act Section 4.3)
** N.B. the Solicitor General is deemed to be the Minister of
Community Safety and Correctional Services
6.3 Termination of an Emergency
A Township state of emergency may be terminated at any time by the
following individuals:
• The Head of Council for the Township of Oro - Medonte
• Township of Oro - Medonte Council
• Premier of Ontario
Similar to the declaration of an emergency, the following parties will be
notified of the termination:
J Emergency Management Ontario; with a faxed copy of the
termination (CONFIDENTIAL APPENDIX D)
t Members of Council
• Neighbouring municipal officials, as required by the affected area
• Local Member of Provincial Parliament (MPP)
• Local Member of Parliament (MP)
• Media
The public
Solicitor General (as per the Emergency Management and Civil
Protection Act Section 4.3)
** N.B. the Solicitor General is deemed to be the Minister of
Community Safety and Correctional Services
W,
6.4 Provincial Emergency
Pursuant to Section 7 of the Emergency Management and Civil Protection Act
the Premier of Ontario may:
By order declare that an emergency exists throughout Ontario or in any part
of the province
Direct and control the administration, facilities and equipment of the
municipality in the emergency area, and, without restricting the generality of the
foregoing, the exercise by the municipality of its powers and duties in the
emergency area is subject to the direction and control of the Premier
O Require any municipality to provide such assistance as he or she considers
necessary to an emergency area or any part of the emergency area that is not
within the jurisdiction of the municipality and direct and control the provision
of such assistance
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7.0 EMERGENCY OPERATIONS CENTRE (EOC)
7.9 EOC Locations
In an emergency the CCG will convene at the Township Emergency
Operations Center (EOC). In the event that this EOC is inaccessible due
to the nature of the emergency, an alternate EOC will be used. The
location of each EOC is confidential and accessible only to authorized
individuals to maintain the safety and security of the EOC for the CCG
members.
The EOC affords the CCG the ability to meet and to coordinate an effective
response to mitigate the impacts of the emergency. The EOC is self -
contained and stocked with provisions to support the work of the CCG for
72 hours. General equipment for the EOC includes:
Telecommunications
• Emergency GIS Programming
• Weather Stations
r. Office supplies
The Township has also implemented operating procedures for the EOC such
as:
Activation and sign -in
Infection Control
= Security
Full EOC Operating Procedures can be found in CONFIDENTIAL APPENDIX
1.
17
8.0 EMERGENCY OPERATIONS CENTRE
OPERATING CYCLE
Members of the CCG will gather at regular intervals during the emergency
situation to inform each other of actions taken and issues encountered.
The EOC Director will establish the frequency of meetings and agenda
items. Meetings will be kept as brief as possible to allow CCG members
to act on their responsibilities. Status boards and maps will be
prominently displayed and kept current to the events of the emergency.
The following diagram depicts the Operating Cycle of the Emergency
Operations Centre
Access Plan
What is required? Develop Action Plan
What is important? Who does what?
Report Act
Briefingand recording Implement action plan
of assignments
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9.0 THE TOWNSHIP OF ORO- MEDONTE EMERGENCY
COMMUNITY CONTROL GROUP (CCG) MEMBERSHIP
The primary members of the CCG are as follows. Each primary
member has designated two alternates who may act in the absence
of the primary member in the following positions:
Emergency Operations Centre Director
Deputy Director
Liaison Officer
• Emergency Information Chief
• Operations Section Chief
• Planning Section Chief
• Logistics Section Chief
G Finance and Administration Section Chief
The Planning, Logistics, and Finance & Administration Section Chiefs will
oversee operational units. The Operations Section will be comprised of the
following branches: Police, Fire, Paramedic Services, Emergency Social
Services, Medical Officer of Health and Critical Infrastructure. The
positions in the CCG will be filled by staff based on skill, experience and
knowledge. These staff will be trained to carry out the specific roles and
responsibilities of their assigned position, as described in Section 11.0.
Although each member of the CCG may not be involved in the event, each
member must be notified of the situation.
w
Other support personnel who may be asked to join the CCC on an as-
needed basis include:
O Ham Radio Operators
o Emergency Management Ontario Representative
Liaison staff from Provincial Ministries
O Officials, experts or representatives from the public or private
sector
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10.0- TOWNSHIP OF ORO- MEDONTE EMERGENCY
COMMUNITY CONTROL GROUP RESPONSIBILITIES
Members of the Township of Oro - Medonte Emergency Community Control
Group (CCG) are responsible for the following actions or decisions:
The primary responsibility of the Township of Oro - Medonte
Emergency Community Control Group (CCG) is to implement the
Emergency Response Plan during an emergency and to provide
advice and assistance to the Mayor or Designate in carrying out
his /her duties under the Emergency Response Plan.
The CCG will coordinate the acquisition of additional resources
requested. Decisions to ration resources if required will be made by
the CCG and will be based on a priority of need. Equipment
assigned to the municipality will be under the control of the municipal
site manager and /or the municipal EOC.
Actions and decisions normally undertaken by the CCG may include, but are
not limited to:
1. Acquiring and assessing information to determine status of the situation.
2. Coordinating emergency service, agencies and equipment, as required or
requested by area municipalities.
3. Coordinating services to ensure that necessary actions are taken for the
mitigation of the effects of the emergency provided they are not contrary to
law.
4. Determining if the location and composition of the CCG is
appropriate.
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5. Advising the Township of Oro - Medonte Mayor whether the declaration of an
emergency is recommended.
s. Advising the Township of Oro - Medonte Mayor on the need to designate all
or part of the Township of Oro - Medonte as an emergency area.
6. Ensuring support to the municipal Emergency Site Manager or area municipal
Emergency Operations Centre by offering equipment, staff, resources, as
required.
7. Coordinating and /or overseeing the evacuation shelters of residents
considered to be in danger.
s. Assisting in discontinuing utilities or services provided by public or private
concerns, i.e. hydro, water, gas, closing down a shopping plaza /mall.
9. Arranging for services and equipment from local agencies not under
Township control i.e. member communities, private contractors, industry,
volunteer agencies, service clubs.
io. Notifying, requesting assistance from and /or liaising with various levels of
government and any public or private agencies not under Township control,
as considered necessary.
ii. Determining if additional volunteers are required and if appeals for
volunteers are warranted.
12. Determining if additional transportation is required for evacuation or
transportation of persons and /or supplies.
13. Ensuring that pertinent information regarding the emergency is promptly
forwarded to the Emergency Information Officer for dissemination to the
media and public.
14. Advising the Mayor if a Disaster Declaration should be requested from the
Minister of Municipal Affairs and Housing.
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15. Determining the need to establish advisory groups and /or sub-
committees /working groups for any aspect of the emergency including
recovery, for example:
Applying for Ontario Disaster Relief Assistance Program (ODRAP)
Authorizing the collection of donations
Establishing a Disaster Relief Committee
17. Authorizing Township expenditures of money required to deal with the
emergency.
is. Notifying the service, agency or group under their direction, of the
termination of the Township declared emergency.
19. Maintaining a master event log outlining decisions made and actions
taken.
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0
Individual CCG members, with appropriate training and knowledge, will assume
the following roles and responsibilities during the emergency situation. The
Township of Oro- Medonte Emergency Management System is based upon the
Provincial Incident Management System. As a result, not all roles may be filled in
a small scale emergency. In this situation, responsibilities remain with the EOC
Director or Section Chief, as appropriate, until delegated.
2 4
11.1 Emergency Operations Centre (EOC) Director
The EOC Director is in charge of the management of the incident and must be fully
qualified to fulfill this role.
• Oversees all operations
• Overall management responsibility for coordinating, supporting, and
assisting other agencies
• Sets priorities for overall response and recovery efforts
• Establishes appropriate staffing level
• Sets expenditure limits
• Develops incident action plan and monitors its implementation
• Approves media releases
• Final decision -maker on operational issues
• Liaises with Mayor and Council
11.2 Deputy Director
• Assumes role of Director whenever the Director is absent from the EOC
• Undertakes special assignments at request of Director
• Ensures flow of information within the EOC is efficient and accurate and that
resource requests are prioritized and tracked
11.3 Liaison Officer
• The Liaison Officer is responsible for communications between the CCG and other
agencies. The agencies the Liaison Officer may work with include, but are not
limited to:
■ Police services (Community, Provincial and Federal)
■ St. John Ambulance and Canadian Red Cross
■ District Coroner and Medical Officers of Health
■ Ministry of Health and Long Term Care
■ Central Ambulance Communications Centre
■ Local health care and long term care facilities
■ Council members and administration staff
■ Conservation Authorities
■ Ministry of the Environment
■ Hydro One and other utilities providers
■ Coordinates cooperating agencies
® Provides advice to Head of Council regarding declaration of emergency
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11.4 Emergency Information Chief
Media Relations
Unit
Public
Information Unit
Social Media &
Web Unit
Electronic
Information Unit
Public Inquiry
Unit
Elected Officials
Unit
Internal
Information
I
Finance &
Administration
The Emergency Information Chief, is also known as the Emergency
Information Officer (EIO) and is the interface between the CCG and the
public and media. The EIO is responsible for providing accurate and
complete information about the emergency and monitoring the
information provided to the public for inaccuracies. The EOC Director
approves the release of all incident related information. Specific
responsibilities of the EIO include:
® Interfaces with the site, media, the public and other agencies
• Develops accurate and complete information on the current situation
• Oversees communications units: media relations, media monitoring,
public information (including alerts and warnings), internal
information, public inquiry centre, elected officials (site tours,
briefings, etc.), and electronic information
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11.5 Operations Section Chief
Paramedics
Services Branc
Police
Branch
I
F- Branch
Emergency
Social Services
Public Health
Branch
Critical
Infrastructure
Branch
The Operations Section is responsible for the reduction of the immediate
hazard; saving lives and property; establishing situational control; and
restoration of normal operations.
• In consultation with Branch Coordinators, establishes tactical
objectives and is accountable to the EOC Director
• Implements the Incident Action Plan
• Delegates tasks to Operations Section Branches as necessary
• Responsible for all activities focused on reduction of the immediate
hazard and to safeguard human life and property
• Establishes situational control
• Restores normal operations
• Coordinates logistical needs of branches and communicates needs
to the Planning Section Chief
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11.5.1 Emergency Social Services Branch
a) Reports to the Operations Section Chief
b) Coordinating and arranging emergency lodging, clothing, feeding,
registration, inquiries and personal services for those residents
who have been displaced from their homes
c) Authorizing financial assistance to persons in need for the purpose
of basic necessities
d) Maintaining accurate records of all expenditures authorized for the
purpose of basic necessities under the emergency response plan
e) Liaising with Regional Emergency Coordinator from the Ministry of
Community and Social Services on areas of mutual concern
regarding reception and evacuation centres Assisting with the
opening, set -up and closing of evacuation services as authorized
by the Township of Oro- Medonte Community Control Group.
f) Supervising and managing the operations of reception and
evacuation centres
g) Coordinating counseling services for evacuees at evacuation
centres via Public Health and /or other agencies
h) Liaising with the Medical Officer of Health on areas of mutual
concern regarding operations in evacuation centres
i) Acting as a liaison with the Emergency Information Officer to co-
ordinate reception and evacuation centre communication
requirements and other information for dissemination
j) Liaising with the Police to coordinate reception centre and
evacuation centre security
k) Notifying volunteers and evacuees of the termination of the
emergency, and coordinating the dispersal of persons from the
evacuation centre
1) Maintaining a personal log of all actions taken
m) Participate as a Member of the Post Emergency Recovery
Committee and /or Disaster Relief Committee, as required
n) developing agreements for meal services for staff /volunteers at
the reception and evacuation centres
o) Conducting reception and evacuation centre surveys and
maintaining facility database information
p) Coordinating evacuation exercises to test reception and
evacuation centre procedures
q) Coordinating training and development workshops for reception
and evacuation centre staff and volunteers
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11. 5.2 Paramedic Services Branch
a) Reports to the Operations Section Chief
b) Ensuring the appropriate deployment of paramedic services to the
emergency site
c) Establishing an ongoing communications link with the Paramedic
Services Incident Commander of the emergency site and the CCG
d) Obtaining paramedic services from other municipalities for support,
as required
e) Establishing effective triage and transportation of casualties at the
site(s)
f) Advising the Section Chief if other means of transportation are
required for large scale response for casualties and /or medical
supplies
g) Liaising with the Ministry of Health and Long Term Care, and
Central Ambulance Communications Centre to ensure balanced
emergency coverage is available for paramedic service at all times
throughout the service area
h) Ensuring liaison with the receiving and area hospitals and
providing continuous update of events as they unfold
i) Providing a Municipal Emergency Site Manager (ESM) or County
Emergency Site Coordinator (ESC), if required and directed by the
Township of Oro- Medonte Emergency Community Control Group
(CCG)
j) Ensuring that a record is maintained of drivers and operators
contracted to provide assistance in provision of paramedic
services during an emergency
k) Procuring staff to assist as required, in providing paramedic
services
1) Assist in the coordination for the evacuation of an acute care or
long term care facility
W1
11. 5.3 Police Branch
a) Reports to the Operations Section Chief
b) Coordinating information from area police agencies affected by the
emergency
c) Notifying necessary emergency, County and municipal services, as
required
d) Establishing a police site command post with communications to the EOC
e) Establishing an ongoing communications link with the senior police official
at the scene of the emergency
f) Coordinating information and resources necessary in relation to the inner
perimeter within the emergency area
g) Establishing and coordinating information and resources necessary in
relation the outer perimeter in the vicinity of the emergency to facilitate the
movement of emergency vehicles and restrict to access to only essential
emergency personnel
h) Providing traffic control staff to facilitate the movement of emergency
vehicles, as requested and /or required
i) Alerting persons endangered by the emergency and coordinating
evacuation procedures, as requested and /or required
j) Ensuring liaison with the Emergency Social Services Branch regarding the
establishment and operation of evacuation and reception centres
k) Ensuring the protection of life and property and the provision of law and
order
1) Providing police service to the Township EOC, evacuation centres,
morgues, and other facilities, as requested and /or as required
m) Notifying the Coroner (and Medical Officer of Health) of fatalities, as
requested and /or as required
n) Ensuring liaison with other community, provincial and federal police
agencies, as required
o) Arranging for the transportation of CCG members, as required
31
11. 5.4 Fire Branch
a) Reports to the Operations Section Chief
b) Coordinating activities from area fire agencies affected by the emergency,
as required
c) Providing information and advice on firefighting and rescue matters
d) Establishing an ongoing communications link with the senior fire official(s)
through the EOC to the scene of the emergency
e) Informing the Mutual Aid Fire Coordinators and /or initiating mutual aid
arrangements including the provision of additional firefighters and
equipment, as required
f) Determining if additional or special equipment is needed and
recommending possible sources of supply, e.g., breathing apparatus,
protective clothing
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11. 5.5 Public Health Branch
a) Reports to the Operations Section Chief
b) Activating and terminating the Simcoe Muskoka District Health Unit
Emergency Response Plan and Emergency Notification System
c) Coordinating public health services, emergency and support services, and
related agencies in the Emergency Operations Centre
d) Providing an on -site manager if required and attending the site command
post as necessary
e) Liaising with Ontario Ministry of Health and Long Term Care, Public Health
Branch and local Medical Officers of Health as required
f) Liaising with appropriate public health agencies as required to augment
and coordinate a public health response
g) Providing advice on matters which may adversely affect public health.
h) Coordinating the response to communicable disease - related emergencies
or anticipated epidemics according to Ministry of Health policies
i) Ensuring coordination of agency resources to prevent and control the
spread of disease during an emergency within County of Simcoe
j) Ensuring the coordination of vaccine storage, handling and distribution
across County of Simcoe
k) Initiating mass vaccination campaigns during outbreaks of disease within
affected municipalities in County of Simcoe
1) Liaising with the Director of Public Utilities or alternate to ensure the
provision of potable water, community sanitation, maintenance and
sanitary facilities
m) Providing for the inspection of evacuation centers, making
recommendations and initiating remedial action in areas of:
- accommodation standards relating to overcrowding, crowd control,
security, sewage and waste
- disposal, monitoring of water supply, air quality, sanitation, and facility
layout and operation
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- food handling, storage, preparation and service
- general health and safety involving injury prevention
n) Liaising with local social service agencies on areas of mutual concern
regarding evacuation centers including.
- victim assessment, support and referral
- public health information and community networks
o) Providing inspection and advice in collaboration with municipal
representatives within the affected communities regarding the evacuation
of residential buildings which pose a public health threat
p) Liaising with the Coroner to coordinate the activities of the mortuary within
the community and provide assistance where necessary
q) Providing instruction and health information through public service
announcements and information networks
r) Providing resource support and consultation to emergency service
workers
s) Evaluating post - emergency effectiveness and efficiency in the execution
of the agency's responsibilities through debriefing sessions and liaison
with Emergency Control Group
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11. 5.6 Critical infrastructure Branch
a) Reports to the Operations Section Chief
b) Providing the Section Chief with information and advice on engineering,
environmental, and roads services, as required
c) Depending on the nature of the emergency, assigning the Emergency Site
Manager as requested by the CCG
d) Establishing an ongoing communications link with the staff at the scene of
the emergency
e) Coordinating and assist the activities from the local municipal public works
in the affected areas, as required
f) Ensuring provision of engineering assistance
g) Ensuring construction, maintenance and repair of roads
h) Ensuring the maintenance of sanitary sewage and water systems
Providing equipment for emergency pumping operations
i) Ensuring liaison with local public works departments concerning
emergency water supplies for firefighting purposes, as required
j) Ensuring the provision of emergency potable water, supplies and
sanitation facilities to satisfy the requirements of the Medical Officer of
Health
k) Liaising to coordinate for the discontinuation of any public works service
to any resident, as required, and restoring these services when
appropriate
1) Ensuring liaison with public utilities to disconnect any service representing
a hazard and /or to arrange for the provision of alternate services or
functions
m) Providing specialized vehicles and equipment owned by the Township of
Oro- Medonte as required by emergency services
n) Ensuring liaison with the conservation authority regarding flood control,
conservation and environmental matters and being prepared to take
preventative action
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o) Liaising to coordinate solid waste management services (collection,
processing; and disposal) as required
p) Liaising with the Ministry of the Environment (MOE)
q) Coordinating and liaising with utility agencies such as Hydro One to
ensure:
- Monitoring the status of power outages and customers without services
- Providing updates on power outages, as required
W
11,6 Planning Section Chief
Planning
Section Chief
Resource
Tracking Unit
Technical
Specialists Unit
Situation and
Documentation
Damage
Assessment Unit
■ Planning Chief coordinates the work of the planning section and is accountable
to the EOC Director
• Collects, evaluates, validates and disseminates incident situation information and
intelligence
■ Damage assessment
• Prepares status reports and facilitates operational cycles meetings
■ Displays situation information
■ Responsible for all incident documentation
■ Develops and documents the Incident Action Plan
■ Coordinates acquisition of technical experts
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11,7 Logistics Section Chief
Logistics Chief coordinates units responsible for services and is accountable to
the EOC Director
■ Responsible for all support requirements needed to facilitate effective and
efficient incident management
Ensures provision of facilities, transportation, supplies, equipment maintenance
and fuel, food services, telecommunications and IT support, and emergency
responder medical services pursuant to the Incident Action Plan
11.8 Finance and Administration Section Chief
Cost Unit
Volunteer
Management
Finance and
Administration
Human
Resources Policy
Safety Officer
And WSIB Claims
• Finance & Administration Chief coordinates the work of the section and is
accountable to the EOC Director
■ Tracks all costs associated with responding to the incident
■ WSIB claims
• Direct response costs
• Procurement
• Coordinates donation management
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k 1 12
Emergency Site Manager
The Emergency Site Manager (ESM) communicates all activities of the emergency
response team at the incident site and reports with updates to the CCG. The CCG
appoints the ESM, who is usually a senior staff member from the Township of
Oro-Medonte. Specific responsibilities of the ESM include:
Communicating the aim and priorities of the emergency response team
to the CCG Liaison Officer
• If requested by the Site Incident Commander, communicating
immediate needs for additional resources to the CCG Liaison
Officer
Establishing and maintaining communications with the CCG Liaison
Officer at the municipal EOC to ensure accurate information is relayed
Ex
0
Emergency Telecommunications Plan
13
Upon implementation of the Township of Oro - Medonte Emergency
Response Flan, it will be important to ensure that communications are
established between the emergency site and the municipal EOC. The
primary methods of communication from the municipal EOC, in order of
preference shall be:
• Landline and cellular phones
• Internet (e.g. Whiteboard application and e-mail)
• Ham radio
Instructions for operating these methods of communication are available
in the document: Information Technology Emergency Operations Centre
Procedure Guide in CONFIDENTIAL APPENDIX I. Contact information for
ham radio operators in the Township of Oro - Medonte can also be
found in CONFIDENTIAL APPENDIX A.
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Emergency Communications Plan
Upon implementation of the Township of Oro - Medonte Emergency
Response Plan, it will be important to coordinate the release of accurate
information to the news media, issue authoritative instructions to the public
and respond to or redirect individual requests for information concerning
any aspect of the emergency.
In order to fulfill these functions during an emergency, the following positions
will be established:
• Emergency Information Officer
• Community Spokesperson
• Public Inquiry Supervisor
For more information about the Township of Oro - Medonte Emergency
Communications Plan see CONFIDENTIAL APPENDIX F.
14.1 Location of Township of Oro - Medonte Media Centre
The Township of Oro - Medonte Media Centre will be located at the Old
Town Hall. In the event that this location is not appropriate due to the
nature of the emergency, an alternate location will be established.
Depending on the nature of the emergency, it may be necessary to
establish a media information area adjacent to the emergency site. This
will be decided by the CCG, in consultation with the local municipal
Community Control Group. The site media information area will be staffed
as determined by the Emergency Information Officer.
14, Z Role of Emergency Information Officer
The role of the Emergency Information Officer is discussed in Section 11.4.
14.3 Role of Community Spokesperson
The Township Community Spokesperson will be appointed by the CCG.
This role will be fulfilled by the Head of Council or his /her designate.
Responsibilities of the Community Spokesperson include:
• Giving media interviews on behalf of the Township of Oro- Medonte
Council
• Redirecting all inquires about decisions made by the CCG, and
about the emergency as a whole, to the Emergency Information
Officer
14.4 Role of Public Inquiry Supervisor
The Public Inquiry Supervisor acts on behalf of the Emergency Information
Officer. Responsibilities of the Public Inquiry Supervisor include:
• Establishing a Public Inquiry Service, including the appointment of
personnel to assist and designation of telephone lines
• Informing the Emergency Information Officer of the establishment of the
above service and designated telephone numbers
• Responding to and redirecting inquires and reports from the public
about the emergency based on information from the Emergency
Information Officer
• Responding to and redirecting inquires pertaining to the investigation
of the emergency, deaths, injuries or matters of personnel involved
with or affected by the emergency to the Emergency Information
Officer and appropriate emergency service
• Responding to and redirecting inquires pertaining to persons who
may be located in evacuation and reception centres to the
registration and inquiry telephone numbers
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Request for Assistance
15.1 Mutual Assistance Agreements
Wi
The Emergency Management and Civil Protection Act authorizes
municipalities to enter into agreements wherein each party may provide
assistance, in the form of personnel, services, equipment and material, if called
upon to do so by a requesting Municipality in times of emergency.
Mutual Assistance Agreement enable municipalities, in advance of an
emergency, to set the terms and conditions of the assistance which may be
requested or provided. Municipalities requesting and providing assistance are
therefore not required to negotiate the basic terms and conditions under stressful
conditions any may request, offer and receive assistance according to
predetermined and mutually agreeable relationships.
15.2 Assistance from the Province of Ontario
Under certain circumstances and /or when the combined resources of the
Township of Oro- Medonte are deemed insufficient to control the emergency,
then the Head of Council may request assistance from the Premier of Ontario. The
requesting of said services shall not be deemed to be a request that the Government
of the Province of Ontario assume authority and control of the emergency.
Such a request shall be made to the Ministry of Community Safety and
Correctional Services, Emergency Management Ontario.
Assistance may be requested from Emergency Management Ontario at any time.
Emergency Management Ontario maintains a 24 -hour duty roster and can
coordinate assistance from a number of Provincial agencies and the Federal
Government, including Military Aid to the Civil Authority.
When requested by the Township of Oro - Medonte, Emergency Management
Ontario will send staff to the Township of Oro- Medonte to act as a provincial
liaison and advice on provincial matters.
95.2.1 Ontario Disaster Relief Assistance Program (ODRAP)
ODRAP is intended to alleviate the hardship suffered by private homeowners,
farmers, small business enterprises and non - profit organizations, whose essential
property has been damaged in an unexpected natural disaster. ODRAP provides
funds to those who have sustained heavy losses for essential items such as
shelter and the necessities of life. ODRAP does not provide full cost recovery for
all damages resulting from a disaster; it only helps eligible recipients restore
essential furnishings and property to pre- disaster condition.
ODRAP provides assistance when damages are so extensive that they exceed
the financial resources of the affected individuals, the municipality and the
community at large. This program does not cover damages of privately- owned,
non - essential property, nor to essential property where private insurance is
normally available.
If the disaster is of such size and extent that damages are widespread, similar to
that experienced during the 1998 Eastern Ontario ice storm, the Province of Ontario
in conjunction with the Federal Government, may initiate the Disaster Financial
Assistance Arrangements (DFAA).
The Minister of Municipal Affairs and Housing is authorized to declare a disaster
area for the purpose of the ODRAP program. The Council, when asking for
assistance under the ODRAP program, must adopt a resolution outlining the
following:
i. The Township's request for disaster assistance and declaration
i i. Whether all or a specified portion of the Township is to be declared a
"disaster area"
The Province will contribute up to $2.00 for every local dollar raised by fundraising,
to an amount necessary to settle all the eligible claims, up to 90 percent of all
eligible costs.
45
Township of Oro - Medonte property damaged by natural disasters may also be
eligible for financial assistance under ODRAP.
A copy of the ODRAP Plan can be found in CONFIDENTIAL APPENDIX F.
15.3 Emergency Management Ontario
Upon the declaration of an Emergency by the Head of Council, Emergency
Management Ontario will deploy a liaison team to the CCG to provide advice and
assistance.
15.4 Assistance from the Federal Government
Requests for personnel or resources from the Federal Government must
be submitted through the Province of Ontario. Federal assistance will only
be provided once the resources of the Township, County and the Province
have been exhausted.
Financial Assistance for natural disasters is available through the Federal
Government's Disaster Financial Assistance Fund. This assistance is
initiated by the Province.
M
Glossary and Acronyms
IV
Chief Administrative Officer
The individual who is responsible for the administrative management of the
Township of Oro - Medonte.
Community Emergency Management Coordinator
The individual accountable for the development, implementation and
maintenance of the emergency management program.
Community Spokesperson
An individual appointed by the Township of Oro - Medonte Emergency
Community Control Group who is responsible for giving interviews to the
media about the emergency situation.
Disaster Financial Assistance
Application for assistance to the Ministry of Municipal Affairs and Housing by a
municipality on behalf of its citizens following an emergency for funding to restore
key infrastructure to pre - disaster condition. Includes the Ontario Disaster Relief
Assistance Program (ODRAP) and Special Assistance Grants.
Emergency
A situation or impending situation that constitutes a danger of major proportions that
could result in serious harm to persons or substantial damage to property and that is
caused by forces of nature, a disease or other health risk, an accident or an act
whether intentional or otherwise.
CS
Emergency Information Chief
The interface between the CCG and the public, media and other agencies. This
individual is charged with providing accurate and complete information about the
emergency and monitoring the information provided to the public for inaccuracies
Emergency Management and Civil Protection Act
The legal authority for emergency response plans in Ontario.
Emergency Management Ontario
A branch of the Ministry of Community Safety and Correctional Services.
Responsible for leading the coordination, development and implementation of
emergency management programs in Ontario and partnering with municipalities to
assist in their emergency management programs. Also referred to as EMO.
Emergency Notification
A fan -out procedure to notify the Township of Oro - Medonte Emergency Community
Control Group of an emergency or impending emergency.
Emergency Operations Centre
The location from which the Township of Oro - Medonte Emergency Community
Control Group operates. Referred to as the EOC.
Emergency Operations Centre Director
The individual in charge of the management of the incident. Authorized to delegate
responsibility to other individuals.
Emergency Response Plan
A plan, which is formulated to meet the requirements of the Emergency
Management and Civil Protection Act and which governs the position of necessary
services during an emergency and the procedures and manner in which the
Township of Oro - Medonte employees and other will respond to an emergency.
Emergency Site
The area in which the emergency exists. Also referred to as the incident site or
scene.
Emergency Site Manager
The person at the emergency site who is designated to communicate from the site to
the Township of Oro - Medonte Emergency Community Control Group. Appointed by
the Township of Oro - Medonte Emergency Community Control Group.
Evacuation Centre
A location used during an emergency to provide temporary refuge for evacuees and
to provide a staging area for deployment of evacuees to an emergency shelter or
reception area.
Finance and Administration Section
A group of individuals responsible for managing the financial costs and human
resources concerns of the incident. In small scale emergencies, responsibilities of
this section may be completed by one person.
Head of Council
The individual who presides over Township Council meetings. In the Township of
Oro - Medonte, the Mayor is the Head of Council.
Incident Action Plan
An oral or written plan containing general objectives reflecting the strategy for
managing a specific emergency.
Liaison Officer
The individual responsible for communications between the CCG and other
agencies. Normally delegated to the Community Emergency Management
Coordinator.
Logistics Section
A group of individuals responsible for facilitating effective and efficient incident
management by ordering resources from off - incident locations to provide facilities,
transportation, supplies, equipment maintenance, fuel, food services, communication
and IT support, and medical services for emergency responders.
EEO
Incident Management System
A set of doctrines, concepts, principles, terminology and organizational processes to
enable effective emergency management.
Operations Section
A group of individuals responsible for the reduction of the immediate hazard, saving
lives and property, establishing situational control, and restoration of normal
operations.
Planning Section
A group of individuals responsible for the collection, evaluation and dissemination of
incident situation information and intelligence; maintaining the status of resources;
preparing status reports; displaying situation information; and developing and
documenting the Incident Action Plan.
Public Inquiry Supervisor
An individual who acts on the behalf of the Emergency Information Officer to
establish a Public Inquiry Service and answer and redirect inquires about the
situation.
Reception Centre
An area where people affected by an emergency may temporarily relocate or
where information is available to assist individuals during the emergency.
Township of Oro - Medonte Emergency Community Control Group
The group of Township staff, critical agencies and individuals responsible for the
coordination of emergency operations and providing the resources and personnel
necessary to manage the incident.
Township of Oro - Medonte Emergency Management Program Committee
A group of individuals responsible for the development and implementation of the
Township of Ora - Medonte Emergency Response Plan.
EN
16.2 Acronyms
CAO
Chief Administrative Officer
CCG
Emergency Community Control Group
CEIVIC
Community Emergency Management Coordinator
EIC
Emergency Information Centre
E10
Emergency Information Officer
EIVICPA
Emergency Management and Civil Protection Act
EIVIO
Emergency Management Ontario
EOC
Emergency Operations Centre
ESIVI
Emergency Site Manager
1AP
Incident Action Plan
Ims
Incident Management System
MP
Member of Parliament
IVIPP
Member of Provincial Parliament
51