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2012-217 Adopt an Emergency PlanTHE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2012 -217 A By -law to Adopt an Emergency Plan And to Repeal By -law No. 2010 -121 WHEREAS Section 2.1(1) of the Emergency Management and Civil Protection Act, R.S.O. 1990, c. E.9, as amended, states that every municipality shall develop and implement an emergency management program and the council of the municipality shall by by -law adopt the emergency management program; AND WHEREAS Section 3(1) of the Emergency Management and Civil Protection Act, R.S.O. 1990, c. E.9, as amended, states that every municipality shall formulate an emergency plan governing the provisions of necessary services during an emergency and the procedures under and the manner in which employees of the municipality and other persons will respond to the emergency and the council of the municipality shall by by -law adopt the emergency plan; AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte did on the 14th day of July 2010 adopt By -law No. 20101 -121, being a By -law to Adopt an Emergency Plan; AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte does now deem it expedient to adopt an updated Emergency Plan; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: That Schedule "A ", entitled "The Township of Oro - Medonte Emergency Plan" attached hereto and forming part of this by -law is hereby adopted as the emergency plan for the Township of Oro - Medonte. 2. That The Township of Oro - Medonte shall review and, if necessary, revise its emergency plan every year, in accordance with Section 3(6) of the Emergency Management and Civil Protection Act, R.S.O. 1990, c. E.9, as amended. 3. That in the event of any conflict between the Township of Oro - Medonte Emergency Plan and the provisions of any statute, regulation or other law, the provisions of such statute, regulation, or other law shall govern. 4. That By -law No. 2010 -121 is hereby repealed in its entirety. 5. This by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 19TH DAY OF DECEMBER, 2012 THE COR ,gRATION OF THE TOWNSHIP OF ORO- MEDONTE l � - • • r i D6661as Irwin Schedule "A" to By -law No. 2012 -217 Tu( hip of Proud Heritage, Exciting Future Township of OromMedonte Emergency Plan 2012 The Corporation of the Township of Oro- Medonte 148 Line 7 South, Box 100, Oro, Ontario LOL 2X0 (705) 487 -2171 www.oro- medonte.ca 1 Township of Oro - Medonte Emergency Plan 2012 December 2012 Edition Township of Oro - Medonte Emergency Plan 2012 Table of Contents 9 Introduction 1.1 Definition of an Emergency 2 Aim and Purpose 2.1 Purpose of the Township of Oro - Medonte Emergency Response Plan 3 Authority 4 Actions prior to Declaration 4.1 Action of the Township of Oro - Medonte Employees 4.2 Control Group Notification Process 4.3 Request for Assistance by Other Municipalities 4.4 Request for Assistance from the province of Ontario 4.5 How to Report an Emergency to EMO 5 Convening the Township of Oro - Medonte Emergency Community Control Group (CCG) 5.1 Emergency Notification Process for CCG 5.2 Emergency Notification Procedure 6 Declaration, Notification and Termination of Emergency 6.1 Authority to Declare 6.2 Notification of Declaration 6.3 Termination of Emergency 6.4 Provincial Emergency 3 Township of Oro - Medonte Emergency Plan 2012 7 Emergency Operations Centre (EOC) 7.1 EOC Locations in the Township of Oro - Medonte 8 Emergency Operations Centre Operating Cycle 9 Township of Oro - Medonte Emergency Community Control Group Membership 10 Township of Oro - Medonte Emergency Community Control Group Responsibilities 11 Roles and Responsibilities of Individual CCG Members 11.1 Emergency Operations Centre (EOC) Director 11.2 Deputy Director 11.3 Liaison Officer 11.4 Emergency Information Chief 11.5 Operations Section Chief 11.6 Planning Section Chief 11.7 Logistics Section Chief 11.8 Finance and Administration Section Chief 12 Emergency Site Manager 13 Emergency Telecommunications Plan 14 Emergency Communications Plan 14.1 Location of Township of Oro - Medonte Media Centre 14.2 Role of Emergency Information Officer 14.3 Role of Community Spokesperson 14.4 Role of Public Inquiry Supervisor Township of Oro - Medonte Emergency Plan 2012 15 Requests for Assistance 15.1 Mutual Assistance Agreements 15.2 Assistance from the Province of Ontario 15.3 Emergency Management Ontario 15.4 Assistance from the Federal Government 16 Glossary and Acronyms 16.1 Glossary of Terms 16.2 Acronyms 5 Township of Oro- Medonte Emergency Plan 2012 �` I 1 1.1 Definition of an Emergency The Township of Oro - Medonte routinely attends to emergencies that require firefighting, policing, ambulance and transportation and environmental services related response through our own resources or those provided by other levels of government. Large scale emergencies (such as chemical spills, plane crashes and natural emergencies — tornadoes, floods, etc.) can severely deplete available resources, requiring additional personnel, equipment and expertise. In cases such as these, this Emergency Plan may be implemented. Response to a major emergency requires an assessment of the incident, effective determination of resources and efficient deployment of those resources. The primary role of government in an emergency is to provide the organizational framework within which the coordinated response will take place, thereby reducing the impact of the incident on the citizens of the municipality, and returning to a state of normalcy as soon as possible. This Plan outlines the roles and responsibilities of the Township of Oro - Medonte, as well as other response agencies at the Township, Provincial and Private Sector levels. Emergencies are defined as situations or impending situations caused by forces of nature, accident or an intentional act that constitutes a danger of major proportions to life and property. They affect public safety, meaning the health, welfare and property, as well as the environment and economic health of The Township of Oro - Medonte. The Township of Oro - Medonte, situated in southern Ontario to the southeast of Georgian Say and bordering Lake Simcoe, has a population of 21,000. The municipality is located on major road and rail corridors and is home to a developing regional airport. Due to the proximity to dangerous goods transport routes and geographic location, the municipality has the potential for a great diversity of major emergencies. The municipality has established a committee for emergency planning and response. The committee comprises senior officials, department heads and representatives of selected agencies from throughout the Township of Oro - Medonte, The County of Simcoe and the Province of Ontario. 0 2,1 AIM AND PURPOSE The Aim of the Oro - Medonte Township Emergency Plan is to provide for the extraordinary arrangements and measures that may have to be taken to protect the health, safety and welfare of the inhabitants of the Township of Ora - Medonte when faced with an emergency. The Plan is also intended to increase the emergency response capability of the Township of Oro - Medonte by establishing a plan of action to efficiently deploy available emergency services. 7 �I 3 3.1 AUTHORITY The Emergency Management and Civil Protection Act (EMCPA) is the legal authority for emergency response plans in Ontario. The EMCPA states that: Every municipality shall formulate an emergency plan governing the provision of necessary services during an emergency and the procedures under and the manner in which employees of the municipality and other persons will respond to the emergency and the council of the municipality shall by by -law adopt the emergency plan. [EMCPA, s. 3(1)] The emergency response plan shall, assign responsibilities to municipal employees, by position, respecting implementation of the emergency response plan; and set out procedures for notifying the members of the municipal emergency control group of the emergency. [0. Reg. 380104, s. 15(2)]. As enabled by the Emergency Management and Civil Protection Act, this emergency response plan and its elements have been: Filed with Emergency Management Ontario, Ministry of Community Safety and Correctional Services The Community Emergency Management Coordinator (CEMC) is authorized to update the confidential appendices of this emergency plan, as required. n. 4. ACTION PRIOR TO DECLARATION From The Act: 'An emergency plan' formulated under section 3, 6 or 8 of the Emergency Management Act shall: (a) In the case of a municipality, authorize employees of the municipality or, (b) In the case of a plan formulated under section 6 or 8, shall authorize Crown employees to take action under the Emergency Plan where an emergency exists, but has not yet been declared to exist. 4.1 Actions of the Township Employees When an emergency exists but has not yet been declared to exist, Township employees may take such actions under this emergency response plan as may be required to protect property and the health, safety and welfare of the inhabitants of the Township of Oro - Medonte. 4.2 Control Group Notification Process Upon receipt of a warning of a potential emergency, the responding Township of Oro - Medonte department will immediately contact the Township Community Emergency Management Coordinator (CEMC) to request that the notification system be activated Upon notification of an emergency, the CEMC will notify all members of the Township of Oro- Medonte Emergency Community Control Group (CCG) Where a threat of an impending emergency exists, the CEMC will contact the Mayor and the CAO for advice. The Mayor or CAO will decide whether to convene the CCG or place the group on standby. (see CCG notification procedures section 5.1) Upon being notified, it is the responsibility of all CCG officials to notify their staff and volunteer organizations of the situation E 4.3 Request for Assistance Assistance may be requested from the County of Simcoe at any time by contacting the Community Emergency Management Coordinator for the County of Simcoe. The request shall not be deemed to be a request that the County of Simcoe assume authority and control over the emergency situation. 4.4 Request for Assistance from the Province of Ontario The Mayor, Emergency Operations Centre Director, or the CEMC may request assistance from the Province of Ontario at any time without any loss of control or authority by contacting Emergency Management Ontario (EMO). Confidential contact information for EMO can be found in CONFIDENTIAL APPENDIX A. 4.4.1 Emergency Management Ontario (EMO) For routine matters, EMO staff may be reached between 0900 -1700 hours, Monday to Friday. 4.4.2 EMO Provincial Emergency Operations Centre Emergency Management Ontario staffs the Provincial Emergency Operational Centre (PEOC) on a 24/7 basis. The Township of Oro - Medonte should report emergencies to the Provincial Emergency Operational Centre (PEOC) Duty Officer. Contact information can be found in CONFIDENTIAL APPENDIX A. When the Township declares an emergency, it must notify Emergency Management Ontario immediately and fax a copy of the emergency declaration as soon as possible. A copy of the Declaration of Emergency Form can be found in CONFIDENTIAL APPENDIX D. In the rare event that the PEOC Duty Officer cannot be reached, to report an emergency, please contact the Ontario Provincial Police (OPP) Duty Officer. Contact information for the OPP can be found in CONFIDENTIAL APPENDIX A -2. 10 4.4.3 EMO Community Field Officer Steven Elliott, OTA Sector (Township of Oro- Medonte, York Region and Parry Sound District) Emergency Management Ontario Ministry of Community Safety and Correctional Services 4.5 How to Report an Emergency to EMO When the Township declares an emergency, it must notify Emergency Management Ontario immediately and fax a copy of the emergency declaration (see 4.4.2) as soon as possible. 11 5.0 CONVENING THE TOWNSHIP OF ORO- MEDONTE EMERGENCY COMMUNITY CONTROL GROUP 5.1 Community Control Group Emergency Notification A request to activate the Township's Emergency Notification System may be made by any of the following if they believe an emergency exists or has the potential to develop by contacting the Township Community Emergency Management Coordinator: Premier or Lieutenant Governor in Council D The Mayor o Any member of the Township of Oro - Medonte Emergency Community Control Group (CCG) Other individuals as identified as having authority in an area municipal plan The request is made by contacting the Township Emergency Management Coordinator who shall proceed as follows: Where an emergency exists, the CEMC will notify all members of the Township of Oro - Medonte Emergency Community Control Group (CCG) Where a threat of an impending emergency exists, the CEMC will contact the Mayor and the CAO for advice. The Mayor or Chief Administrative Officer will decide to convene the CCG or whether they will be notified and placed on standby. Upon being notified to convene, it is the responsibility of all CCG officials to report to the Township Emergency Operations Center (EOC) and notify their staff and volunteer organizations 12 5.2 Emergency Notification Procedure The Emergency notification contact list, including contact numbers for requesting assistance or activating the Emergency Response Plan, is attached as CONFIDENTIAL APPENDIX A. The content of the messages transferred during Emergency Notification procedures will be standardized to include the following: 1. Reason for the call: describe (pending or potential) emergency situation 2. Status of notification "ALERT ". "STAND BY" or "CALL TO ASSEMBLE" 3. Location of the Emergency Operation Centre (EOC) or meeting room 4. Special precautions to take (routes to EOC or meeting room, hazards, health risk, etc.) s. Verbal update and instructions concerning notification status 6. Request to repeat the verbal message to ensure information is understood 13 6.0 DECLARATION, NOTIFICATION AND TERMINATION OF EMERGENCY 6.1 Authority to Declare The Emergency Management and Civil Protection Act authorizes the Mayor of the Township of Ora - Medonte, as the Head of Council, to declare that a Township emergency exists. The decision to declare an emergency in all or in part of the Township will be made in consultation with the Township of Oro - Medonte Emergency Community Control Group (CCG). The Declaration of Emergency Form can be found in CONFIDENTIAL APPENDIX D. The factors affecting the decision to declare an emergency include: a) The resources (personnel and material) that the Township has committed or needs to commit, to the emergency affecting the area municipalities b) A determination that the emergency affects a large portion of the population of the municipality c) The Township requirement for external funding both in coordinating the emergency and during the recovery process 6.2 Notification of Declaration Upon the declaration of a Township Emergency, the Township of Oro - Medonte Emergency Community Control Group (CCG) will assemble to control and co- ordinate the response to the emergency. Upon such declaration, the Mayor of the Township of Oro - Medonte (or designate) will notify: 14 1. Emergency Management Ontario immediately and fax a copy of the emergency declaration as soon as possible 2. Remaining members of Township Council 3. The public 4. Neighbouring municipal officials as required 5. Local Member of the Provincial Parliament (MPP) 6. Local Member of Parliament (MP) 7. Media 8. Solicitor General (as per the Emergency Management and Civil Protection Act Section 4.3) ** N.B. the Solicitor General is deemed to be the Minister of Community Safety and Correctional Services 6.3 Termination of an Emergency A Township state of emergency may be terminated at any time by the following individuals: • The Head of Council for the Township of Oro - Medonte • Township of Oro - Medonte Council • Premier of Ontario Similar to the declaration of an emergency, the following parties will be notified of the termination: J Emergency Management Ontario; with a faxed copy of the termination (CONFIDENTIAL APPENDIX D) t Members of Council • Neighbouring municipal officials, as required by the affected area • Local Member of Provincial Parliament (MPP) • Local Member of Parliament (MP) • Media The public Solicitor General (as per the Emergency Management and Civil Protection Act Section 4.3) ** N.B. the Solicitor General is deemed to be the Minister of Community Safety and Correctional Services W, 6.4 Provincial Emergency Pursuant to Section 7 of the Emergency Management and Civil Protection Act the Premier of Ontario may: By order declare that an emergency exists throughout Ontario or in any part of the province Direct and control the administration, facilities and equipment of the municipality in the emergency area, and, without restricting the generality of the foregoing, the exercise by the municipality of its powers and duties in the emergency area is subject to the direction and control of the Premier O Require any municipality to provide such assistance as he or she considers necessary to an emergency area or any part of the emergency area that is not within the jurisdiction of the municipality and direct and control the provision of such assistance 16 7.0 EMERGENCY OPERATIONS CENTRE (EOC) 7.9 EOC Locations In an emergency the CCG will convene at the Township Emergency Operations Center (EOC). In the event that this EOC is inaccessible due to the nature of the emergency, an alternate EOC will be used. The location of each EOC is confidential and accessible only to authorized individuals to maintain the safety and security of the EOC for the CCG members. The EOC affords the CCG the ability to meet and to coordinate an effective response to mitigate the impacts of the emergency. The EOC is self - contained and stocked with provisions to support the work of the CCG for 72 hours. General equipment for the EOC includes: Telecommunications • Emergency GIS Programming • Weather Stations r. Office supplies The Township has also implemented operating procedures for the EOC such as: Activation and sign -in Infection Control = Security Full EOC Operating Procedures can be found in CONFIDENTIAL APPENDIX 1. 17 8.0 EMERGENCY OPERATIONS CENTRE OPERATING CYCLE Members of the CCG will gather at regular intervals during the emergency situation to inform each other of actions taken and issues encountered. The EOC Director will establish the frequency of meetings and agenda items. Meetings will be kept as brief as possible to allow CCG members to act on their responsibilities. Status boards and maps will be prominently displayed and kept current to the events of the emergency. The following diagram depicts the Operating Cycle of the Emergency Operations Centre Access Plan What is required? Develop Action Plan What is important? Who does what? Report Act Briefingand recording Implement action plan of assignments iN 9.0 THE TOWNSHIP OF ORO- MEDONTE EMERGENCY COMMUNITY CONTROL GROUP (CCG) MEMBERSHIP The primary members of the CCG are as follows. Each primary member has designated two alternates who may act in the absence of the primary member in the following positions: Emergency Operations Centre Director Deputy Director Liaison Officer • Emergency Information Chief • Operations Section Chief • Planning Section Chief • Logistics Section Chief G Finance and Administration Section Chief The Planning, Logistics, and Finance & Administration Section Chiefs will oversee operational units. The Operations Section will be comprised of the following branches: Police, Fire, Paramedic Services, Emergency Social Services, Medical Officer of Health and Critical Infrastructure. The positions in the CCG will be filled by staff based on skill, experience and knowledge. These staff will be trained to carry out the specific roles and responsibilities of their assigned position, as described in Section 11.0. Although each member of the CCG may not be involved in the event, each member must be notified of the situation. w Other support personnel who may be asked to join the CCC on an as- needed basis include: O Ham Radio Operators o Emergency Management Ontario Representative Liaison staff from Provincial Ministries O Officials, experts or representatives from the public or private sector 20 �I 10 10.0- TOWNSHIP OF ORO- MEDONTE EMERGENCY COMMUNITY CONTROL GROUP RESPONSIBILITIES Members of the Township of Oro - Medonte Emergency Community Control Group (CCG) are responsible for the following actions or decisions: The primary responsibility of the Township of Oro - Medonte Emergency Community Control Group (CCG) is to implement the Emergency Response Plan during an emergency and to provide advice and assistance to the Mayor or Designate in carrying out his /her duties under the Emergency Response Plan. The CCG will coordinate the acquisition of additional resources requested. Decisions to ration resources if required will be made by the CCG and will be based on a priority of need. Equipment assigned to the municipality will be under the control of the municipal site manager and /or the municipal EOC. Actions and decisions normally undertaken by the CCG may include, but are not limited to: 1. Acquiring and assessing information to determine status of the situation. 2. Coordinating emergency service, agencies and equipment, as required or requested by area municipalities. 3. Coordinating services to ensure that necessary actions are taken for the mitigation of the effects of the emergency provided they are not contrary to law. 4. Determining if the location and composition of the CCG is appropriate. 21 5. Advising the Township of Oro - Medonte Mayor whether the declaration of an emergency is recommended. s. Advising the Township of Oro - Medonte Mayor on the need to designate all or part of the Township of Oro - Medonte as an emergency area. 6. Ensuring support to the municipal Emergency Site Manager or area municipal Emergency Operations Centre by offering equipment, staff, resources, as required. 7. Coordinating and /or overseeing the evacuation shelters of residents considered to be in danger. s. Assisting in discontinuing utilities or services provided by public or private concerns, i.e. hydro, water, gas, closing down a shopping plaza /mall. 9. Arranging for services and equipment from local agencies not under Township control i.e. member communities, private contractors, industry, volunteer agencies, service clubs. io. Notifying, requesting assistance from and /or liaising with various levels of government and any public or private agencies not under Township control, as considered necessary. ii. Determining if additional volunteers are required and if appeals for volunteers are warranted. 12. Determining if additional transportation is required for evacuation or transportation of persons and /or supplies. 13. Ensuring that pertinent information regarding the emergency is promptly forwarded to the Emergency Information Officer for dissemination to the media and public. 14. Advising the Mayor if a Disaster Declaration should be requested from the Minister of Municipal Affairs and Housing. 22 15. Determining the need to establish advisory groups and /or sub- committees /working groups for any aspect of the emergency including recovery, for example: Applying for Ontario Disaster Relief Assistance Program (ODRAP) Authorizing the collection of donations Establishing a Disaster Relief Committee 17. Authorizing Township expenditures of money required to deal with the emergency. is. Notifying the service, agency or group under their direction, of the termination of the Township declared emergency. 19. Maintaining a master event log outlining decisions made and actions taken. 23 0 Individual CCG members, with appropriate training and knowledge, will assume the following roles and responsibilities during the emergency situation. The Township of Oro- Medonte Emergency Management System is based upon the Provincial Incident Management System. As a result, not all roles may be filled in a small scale emergency. In this situation, responsibilities remain with the EOC Director or Section Chief, as appropriate, until delegated. 2 4 11.1 Emergency Operations Centre (EOC) Director The EOC Director is in charge of the management of the incident and must be fully qualified to fulfill this role. • Oversees all operations • Overall management responsibility for coordinating, supporting, and assisting other agencies • Sets priorities for overall response and recovery efforts • Establishes appropriate staffing level • Sets expenditure limits • Develops incident action plan and monitors its implementation • Approves media releases • Final decision -maker on operational issues • Liaises with Mayor and Council 11.2 Deputy Director • Assumes role of Director whenever the Director is absent from the EOC • Undertakes special assignments at request of Director • Ensures flow of information within the EOC is efficient and accurate and that resource requests are prioritized and tracked 11.3 Liaison Officer • The Liaison Officer is responsible for communications between the CCG and other agencies. The agencies the Liaison Officer may work with include, but are not limited to: ■ Police services (Community, Provincial and Federal) ■ St. John Ambulance and Canadian Red Cross ■ District Coroner and Medical Officers of Health ■ Ministry of Health and Long Term Care ■ Central Ambulance Communications Centre ■ Local health care and long term care facilities ■ Council members and administration staff ■ Conservation Authorities ■ Ministry of the Environment ■ Hydro One and other utilities providers ■ Coordinates cooperating agencies ® Provides advice to Head of Council regarding declaration of emergency 25 11.4 Emergency Information Chief Media Relations Unit Public Information Unit Social Media & Web Unit Electronic Information Unit Public Inquiry Unit Elected Officials Unit Internal Information I Finance & Administration The Emergency Information Chief, is also known as the Emergency Information Officer (EIO) and is the interface between the CCG and the public and media. The EIO is responsible for providing accurate and complete information about the emergency and monitoring the information provided to the public for inaccuracies. The EOC Director approves the release of all incident related information. Specific responsibilities of the EIO include: ® Interfaces with the site, media, the public and other agencies • Develops accurate and complete information on the current situation • Oversees communications units: media relations, media monitoring, public information (including alerts and warnings), internal information, public inquiry centre, elected officials (site tours, briefings, etc.), and electronic information 26 11.5 Operations Section Chief Paramedics Services Branc Police Branch I F- Branch Emergency Social Services Public Health Branch Critical Infrastructure Branch The Operations Section is responsible for the reduction of the immediate hazard; saving lives and property; establishing situational control; and restoration of normal operations. • In consultation with Branch Coordinators, establishes tactical objectives and is accountable to the EOC Director • Implements the Incident Action Plan • Delegates tasks to Operations Section Branches as necessary • Responsible for all activities focused on reduction of the immediate hazard and to safeguard human life and property • Establishes situational control • Restores normal operations • Coordinates logistical needs of branches and communicates needs to the Planning Section Chief 27 11.5.1 Emergency Social Services Branch a) Reports to the Operations Section Chief b) Coordinating and arranging emergency lodging, clothing, feeding, registration, inquiries and personal services for those residents who have been displaced from their homes c) Authorizing financial assistance to persons in need for the purpose of basic necessities d) Maintaining accurate records of all expenditures authorized for the purpose of basic necessities under the emergency response plan e) Liaising with Regional Emergency Coordinator from the Ministry of Community and Social Services on areas of mutual concern regarding reception and evacuation centres Assisting with the opening, set -up and closing of evacuation services as authorized by the Township of Oro- Medonte Community Control Group. f) Supervising and managing the operations of reception and evacuation centres g) Coordinating counseling services for evacuees at evacuation centres via Public Health and /or other agencies h) Liaising with the Medical Officer of Health on areas of mutual concern regarding operations in evacuation centres i) Acting as a liaison with the Emergency Information Officer to co- ordinate reception and evacuation centre communication requirements and other information for dissemination j) Liaising with the Police to coordinate reception centre and evacuation centre security k) Notifying volunteers and evacuees of the termination of the emergency, and coordinating the dispersal of persons from the evacuation centre 1) Maintaining a personal log of all actions taken m) Participate as a Member of the Post Emergency Recovery Committee and /or Disaster Relief Committee, as required n) developing agreements for meal services for staff /volunteers at the reception and evacuation centres o) Conducting reception and evacuation centre surveys and maintaining facility database information p) Coordinating evacuation exercises to test reception and evacuation centre procedures q) Coordinating training and development workshops for reception and evacuation centre staff and volunteers 29 11. 5.2 Paramedic Services Branch a) Reports to the Operations Section Chief b) Ensuring the appropriate deployment of paramedic services to the emergency site c) Establishing an ongoing communications link with the Paramedic Services Incident Commander of the emergency site and the CCG d) Obtaining paramedic services from other municipalities for support, as required e) Establishing effective triage and transportation of casualties at the site(s) f) Advising the Section Chief if other means of transportation are required for large scale response for casualties and /or medical supplies g) Liaising with the Ministry of Health and Long Term Care, and Central Ambulance Communications Centre to ensure balanced emergency coverage is available for paramedic service at all times throughout the service area h) Ensuring liaison with the receiving and area hospitals and providing continuous update of events as they unfold i) Providing a Municipal Emergency Site Manager (ESM) or County Emergency Site Coordinator (ESC), if required and directed by the Township of Oro- Medonte Emergency Community Control Group (CCG) j) Ensuring that a record is maintained of drivers and operators contracted to provide assistance in provision of paramedic services during an emergency k) Procuring staff to assist as required, in providing paramedic services 1) Assist in the coordination for the evacuation of an acute care or long term care facility W1 11. 5.3 Police Branch a) Reports to the Operations Section Chief b) Coordinating information from area police agencies affected by the emergency c) Notifying necessary emergency, County and municipal services, as required d) Establishing a police site command post with communications to the EOC e) Establishing an ongoing communications link with the senior police official at the scene of the emergency f) Coordinating information and resources necessary in relation to the inner perimeter within the emergency area g) Establishing and coordinating information and resources necessary in relation the outer perimeter in the vicinity of the emergency to facilitate the movement of emergency vehicles and restrict to access to only essential emergency personnel h) Providing traffic control staff to facilitate the movement of emergency vehicles, as requested and /or required i) Alerting persons endangered by the emergency and coordinating evacuation procedures, as requested and /or required j) Ensuring liaison with the Emergency Social Services Branch regarding the establishment and operation of evacuation and reception centres k) Ensuring the protection of life and property and the provision of law and order 1) Providing police service to the Township EOC, evacuation centres, morgues, and other facilities, as requested and /or as required m) Notifying the Coroner (and Medical Officer of Health) of fatalities, as requested and /or as required n) Ensuring liaison with other community, provincial and federal police agencies, as required o) Arranging for the transportation of CCG members, as required 31 11. 5.4 Fire Branch a) Reports to the Operations Section Chief b) Coordinating activities from area fire agencies affected by the emergency, as required c) Providing information and advice on firefighting and rescue matters d) Establishing an ongoing communications link with the senior fire official(s) through the EOC to the scene of the emergency e) Informing the Mutual Aid Fire Coordinators and /or initiating mutual aid arrangements including the provision of additional firefighters and equipment, as required f) Determining if additional or special equipment is needed and recommending possible sources of supply, e.g., breathing apparatus, protective clothing 32 11. 5.5 Public Health Branch a) Reports to the Operations Section Chief b) Activating and terminating the Simcoe Muskoka District Health Unit Emergency Response Plan and Emergency Notification System c) Coordinating public health services, emergency and support services, and related agencies in the Emergency Operations Centre d) Providing an on -site manager if required and attending the site command post as necessary e) Liaising with Ontario Ministry of Health and Long Term Care, Public Health Branch and local Medical Officers of Health as required f) Liaising with appropriate public health agencies as required to augment and coordinate a public health response g) Providing advice on matters which may adversely affect public health. h) Coordinating the response to communicable disease - related emergencies or anticipated epidemics according to Ministry of Health policies i) Ensuring coordination of agency resources to prevent and control the spread of disease during an emergency within County of Simcoe j) Ensuring the coordination of vaccine storage, handling and distribution across County of Simcoe k) Initiating mass vaccination campaigns during outbreaks of disease within affected municipalities in County of Simcoe 1) Liaising with the Director of Public Utilities or alternate to ensure the provision of potable water, community sanitation, maintenance and sanitary facilities m) Providing for the inspection of evacuation centers, making recommendations and initiating remedial action in areas of: - accommodation standards relating to overcrowding, crowd control, security, sewage and waste - disposal, monitoring of water supply, air quality, sanitation, and facility layout and operation 33 - food handling, storage, preparation and service - general health and safety involving injury prevention n) Liaising with local social service agencies on areas of mutual concern regarding evacuation centers including. - victim assessment, support and referral - public health information and community networks o) Providing inspection and advice in collaboration with municipal representatives within the affected communities regarding the evacuation of residential buildings which pose a public health threat p) Liaising with the Coroner to coordinate the activities of the mortuary within the community and provide assistance where necessary q) Providing instruction and health information through public service announcements and information networks r) Providing resource support and consultation to emergency service workers s) Evaluating post - emergency effectiveness and efficiency in the execution of the agency's responsibilities through debriefing sessions and liaison with Emergency Control Group 34 11. 5.6 Critical infrastructure Branch a) Reports to the Operations Section Chief b) Providing the Section Chief with information and advice on engineering, environmental, and roads services, as required c) Depending on the nature of the emergency, assigning the Emergency Site Manager as requested by the CCG d) Establishing an ongoing communications link with the staff at the scene of the emergency e) Coordinating and assist the activities from the local municipal public works in the affected areas, as required f) Ensuring provision of engineering assistance g) Ensuring construction, maintenance and repair of roads h) Ensuring the maintenance of sanitary sewage and water systems Providing equipment for emergency pumping operations i) Ensuring liaison with local public works departments concerning emergency water supplies for firefighting purposes, as required j) Ensuring the provision of emergency potable water, supplies and sanitation facilities to satisfy the requirements of the Medical Officer of Health k) Liaising to coordinate for the discontinuation of any public works service to any resident, as required, and restoring these services when appropriate 1) Ensuring liaison with public utilities to disconnect any service representing a hazard and /or to arrange for the provision of alternate services or functions m) Providing specialized vehicles and equipment owned by the Township of Oro- Medonte as required by emergency services n) Ensuring liaison with the conservation authority regarding flood control, conservation and environmental matters and being prepared to take preventative action 35 o) Liaising to coordinate solid waste management services (collection, processing; and disposal) as required p) Liaising with the Ministry of the Environment (MOE) q) Coordinating and liaising with utility agencies such as Hydro One to ensure: - Monitoring the status of power outages and customers without services - Providing updates on power outages, as required W 11,6 Planning Section Chief Planning Section Chief Resource Tracking Unit Technical Specialists Unit Situation and Documentation Damage Assessment Unit ■ Planning Chief coordinates the work of the planning section and is accountable to the EOC Director • Collects, evaluates, validates and disseminates incident situation information and intelligence ■ Damage assessment • Prepares status reports and facilitates operational cycles meetings ■ Displays situation information ■ Responsible for all incident documentation ■ Develops and documents the Incident Action Plan ■ Coordinates acquisition of technical experts 37 11,7 Logistics Section Chief Logistics Chief coordinates units responsible for services and is accountable to the EOC Director ■ Responsible for all support requirements needed to facilitate effective and efficient incident management Ensures provision of facilities, transportation, supplies, equipment maintenance and fuel, food services, telecommunications and IT support, and emergency responder medical services pursuant to the Incident Action Plan 11.8 Finance and Administration Section Chief Cost Unit Volunteer Management Finance and Administration Human Resources Policy Safety Officer And WSIB Claims • Finance & Administration Chief coordinates the work of the section and is accountable to the EOC Director ■ Tracks all costs associated with responding to the incident ■ WSIB claims • Direct response costs • Procurement • Coordinates donation management 39 k 1 12 Emergency Site Manager The Emergency Site Manager (ESM) communicates all activities of the emergency response team at the incident site and reports with updates to the CCG. The CCG appoints the ESM, who is usually a senior staff member from the Township of Oro-Medonte. Specific responsibilities of the ESM include: Communicating the aim and priorities of the emergency response team to the CCG Liaison Officer • If requested by the Site Incident Commander, communicating immediate needs for additional resources to the CCG Liaison Officer Establishing and maintaining communications with the CCG Liaison Officer at the municipal EOC to ensure accurate information is relayed Ex 0 Emergency Telecommunications Plan 13 Upon implementation of the Township of Oro - Medonte Emergency Response Flan, it will be important to ensure that communications are established between the emergency site and the municipal EOC. The primary methods of communication from the municipal EOC, in order of preference shall be: • Landline and cellular phones • Internet (e.g. Whiteboard application and e-mail) • Ham radio Instructions for operating these methods of communication are available in the document: Information Technology Emergency Operations Centre Procedure Guide in CONFIDENTIAL APPENDIX I. Contact information for ham radio operators in the Township of Oro - Medonte can also be found in CONFIDENTIAL APPENDIX A. 41 Emergency Communications Plan Upon implementation of the Township of Oro - Medonte Emergency Response Plan, it will be important to coordinate the release of accurate information to the news media, issue authoritative instructions to the public and respond to or redirect individual requests for information concerning any aspect of the emergency. In order to fulfill these functions during an emergency, the following positions will be established: • Emergency Information Officer • Community Spokesperson • Public Inquiry Supervisor For more information about the Township of Oro - Medonte Emergency Communications Plan see CONFIDENTIAL APPENDIX F. 14.1 Location of Township of Oro - Medonte Media Centre The Township of Oro - Medonte Media Centre will be located at the Old Town Hall. In the event that this location is not appropriate due to the nature of the emergency, an alternate location will be established. Depending on the nature of the emergency, it may be necessary to establish a media information area adjacent to the emergency site. This will be decided by the CCG, in consultation with the local municipal Community Control Group. The site media information area will be staffed as determined by the Emergency Information Officer. 14, Z Role of Emergency Information Officer The role of the Emergency Information Officer is discussed in Section 11.4. 14.3 Role of Community Spokesperson The Township Community Spokesperson will be appointed by the CCG. This role will be fulfilled by the Head of Council or his /her designate. Responsibilities of the Community Spokesperson include: • Giving media interviews on behalf of the Township of Oro- Medonte Council • Redirecting all inquires about decisions made by the CCG, and about the emergency as a whole, to the Emergency Information Officer 14.4 Role of Public Inquiry Supervisor The Public Inquiry Supervisor acts on behalf of the Emergency Information Officer. Responsibilities of the Public Inquiry Supervisor include: • Establishing a Public Inquiry Service, including the appointment of personnel to assist and designation of telephone lines • Informing the Emergency Information Officer of the establishment of the above service and designated telephone numbers • Responding to and redirecting inquires and reports from the public about the emergency based on information from the Emergency Information Officer • Responding to and redirecting inquires pertaining to the investigation of the emergency, deaths, injuries or matters of personnel involved with or affected by the emergency to the Emergency Information Officer and appropriate emergency service • Responding to and redirecting inquires pertaining to persons who may be located in evacuation and reception centres to the registration and inquiry telephone numbers 43 Request for Assistance 15.1 Mutual Assistance Agreements Wi The Emergency Management and Civil Protection Act authorizes municipalities to enter into agreements wherein each party may provide assistance, in the form of personnel, services, equipment and material, if called upon to do so by a requesting Municipality in times of emergency. Mutual Assistance Agreement enable municipalities, in advance of an emergency, to set the terms and conditions of the assistance which may be requested or provided. Municipalities requesting and providing assistance are therefore not required to negotiate the basic terms and conditions under stressful conditions any may request, offer and receive assistance according to predetermined and mutually agreeable relationships. 15.2 Assistance from the Province of Ontario Under certain circumstances and /or when the combined resources of the Township of Oro- Medonte are deemed insufficient to control the emergency, then the Head of Council may request assistance from the Premier of Ontario. The requesting of said services shall not be deemed to be a request that the Government of the Province of Ontario assume authority and control of the emergency. Such a request shall be made to the Ministry of Community Safety and Correctional Services, Emergency Management Ontario. Assistance may be requested from Emergency Management Ontario at any time. Emergency Management Ontario maintains a 24 -hour duty roster and can coordinate assistance from a number of Provincial agencies and the Federal Government, including Military Aid to the Civil Authority. When requested by the Township of Oro - Medonte, Emergency Management Ontario will send staff to the Township of Oro- Medonte to act as a provincial liaison and advice on provincial matters. 95.2.1 Ontario Disaster Relief Assistance Program (ODRAP) ODRAP is intended to alleviate the hardship suffered by private homeowners, farmers, small business enterprises and non - profit organizations, whose essential property has been damaged in an unexpected natural disaster. ODRAP provides funds to those who have sustained heavy losses for essential items such as shelter and the necessities of life. ODRAP does not provide full cost recovery for all damages resulting from a disaster; it only helps eligible recipients restore essential furnishings and property to pre- disaster condition. ODRAP provides assistance when damages are so extensive that they exceed the financial resources of the affected individuals, the municipality and the community at large. This program does not cover damages of privately- owned, non - essential property, nor to essential property where private insurance is normally available. If the disaster is of such size and extent that damages are widespread, similar to that experienced during the 1998 Eastern Ontario ice storm, the Province of Ontario in conjunction with the Federal Government, may initiate the Disaster Financial Assistance Arrangements (DFAA). The Minister of Municipal Affairs and Housing is authorized to declare a disaster area for the purpose of the ODRAP program. The Council, when asking for assistance under the ODRAP program, must adopt a resolution outlining the following: i. The Township's request for disaster assistance and declaration i i. Whether all or a specified portion of the Township is to be declared a "disaster area" The Province will contribute up to $2.00 for every local dollar raised by fundraising, to an amount necessary to settle all the eligible claims, up to 90 percent of all eligible costs. 45 Township of Oro - Medonte property damaged by natural disasters may also be eligible for financial assistance under ODRAP. A copy of the ODRAP Plan can be found in CONFIDENTIAL APPENDIX F. 15.3 Emergency Management Ontario Upon the declaration of an Emergency by the Head of Council, Emergency Management Ontario will deploy a liaison team to the CCG to provide advice and assistance. 15.4 Assistance from the Federal Government Requests for personnel or resources from the Federal Government must be submitted through the Province of Ontario. Federal assistance will only be provided once the resources of the Township, County and the Province have been exhausted. Financial Assistance for natural disasters is available through the Federal Government's Disaster Financial Assistance Fund. This assistance is initiated by the Province. M Glossary and Acronyms IV Chief Administrative Officer The individual who is responsible for the administrative management of the Township of Oro - Medonte. Community Emergency Management Coordinator The individual accountable for the development, implementation and maintenance of the emergency management program. Community Spokesperson An individual appointed by the Township of Oro - Medonte Emergency Community Control Group who is responsible for giving interviews to the media about the emergency situation. Disaster Financial Assistance Application for assistance to the Ministry of Municipal Affairs and Housing by a municipality on behalf of its citizens following an emergency for funding to restore key infrastructure to pre - disaster condition. Includes the Ontario Disaster Relief Assistance Program (ODRAP) and Special Assistance Grants. Emergency A situation or impending situation that constitutes a danger of major proportions that could result in serious harm to persons or substantial damage to property and that is caused by forces of nature, a disease or other health risk, an accident or an act whether intentional or otherwise. CS Emergency Information Chief The interface between the CCG and the public, media and other agencies. This individual is charged with providing accurate and complete information about the emergency and monitoring the information provided to the public for inaccuracies Emergency Management and Civil Protection Act The legal authority for emergency response plans in Ontario. Emergency Management Ontario A branch of the Ministry of Community Safety and Correctional Services. Responsible for leading the coordination, development and implementation of emergency management programs in Ontario and partnering with municipalities to assist in their emergency management programs. Also referred to as EMO. Emergency Notification A fan -out procedure to notify the Township of Oro - Medonte Emergency Community Control Group of an emergency or impending emergency. Emergency Operations Centre The location from which the Township of Oro - Medonte Emergency Community Control Group operates. Referred to as the EOC. Emergency Operations Centre Director The individual in charge of the management of the incident. Authorized to delegate responsibility to other individuals. Emergency Response Plan A plan, which is formulated to meet the requirements of the Emergency Management and Civil Protection Act and which governs the position of necessary services during an emergency and the procedures and manner in which the Township of Oro - Medonte employees and other will respond to an emergency. Emergency Site The area in which the emergency exists. Also referred to as the incident site or scene. Emergency Site Manager The person at the emergency site who is designated to communicate from the site to the Township of Oro - Medonte Emergency Community Control Group. Appointed by the Township of Oro - Medonte Emergency Community Control Group. Evacuation Centre A location used during an emergency to provide temporary refuge for evacuees and to provide a staging area for deployment of evacuees to an emergency shelter or reception area. Finance and Administration Section A group of individuals responsible for managing the financial costs and human resources concerns of the incident. In small scale emergencies, responsibilities of this section may be completed by one person. Head of Council The individual who presides over Township Council meetings. In the Township of Oro - Medonte, the Mayor is the Head of Council. Incident Action Plan An oral or written plan containing general objectives reflecting the strategy for managing a specific emergency. Liaison Officer The individual responsible for communications between the CCG and other agencies. Normally delegated to the Community Emergency Management Coordinator. Logistics Section A group of individuals responsible for facilitating effective and efficient incident management by ordering resources from off - incident locations to provide facilities, transportation, supplies, equipment maintenance, fuel, food services, communication and IT support, and medical services for emergency responders. EEO Incident Management System A set of doctrines, concepts, principles, terminology and organizational processes to enable effective emergency management. Operations Section A group of individuals responsible for the reduction of the immediate hazard, saving lives and property, establishing situational control, and restoration of normal operations. Planning Section A group of individuals responsible for the collection, evaluation and dissemination of incident situation information and intelligence; maintaining the status of resources; preparing status reports; displaying situation information; and developing and documenting the Incident Action Plan. Public Inquiry Supervisor An individual who acts on the behalf of the Emergency Information Officer to establish a Public Inquiry Service and answer and redirect inquires about the situation. Reception Centre An area where people affected by an emergency may temporarily relocate or where information is available to assist individuals during the emergency. Township of Oro - Medonte Emergency Community Control Group The group of Township staff, critical agencies and individuals responsible for the coordination of emergency operations and providing the resources and personnel necessary to manage the incident. Township of Oro - Medonte Emergency Management Program Committee A group of individuals responsible for the development and implementation of the Township of Ora - Medonte Emergency Response Plan. EN 16.2 Acronyms CAO Chief Administrative Officer CCG Emergency Community Control Group CEIVIC Community Emergency Management Coordinator EIC Emergency Information Centre E10 Emergency Information Officer EIVICPA Emergency Management and Civil Protection Act EIVIO Emergency Management Ontario EOC Emergency Operations Centre ESIVI Emergency Site Manager 1AP Incident Action Plan Ims Incident Management System MP Member of Parliament IVIPP Member of Provincial Parliament 51