04 24 2024 Council Agenda The Township of Oro-Medonte
Council Meeting Agenda
Electronic Hybrid Meeting
Township of Wednesday, April 24, 2024
2:30 p.m. - Open Session
Proud Heritage,Exciting Future Closed Session following Item 3
Open Session immediately following Closed
Session
The Township of Oro-Medonte is committed to providing and maintaining a working
environment that is based on respect for the dignity and rights of everyone within the
organization and for those individuals visiting our organization.
The Township of Oro-Medonte supports and fosters an environment that is safe,
welcoming and respectful for all residents, visitors, members of Council and staff.
Residents and business owners are encouraged to continue to utilize on
line and telephone services for Township related business; and staff continue to be
available to provide assistance by telephone, email and in person.
Input on agenda items are welcome and encouraged.
The Township of Oro-Medonte has amended its Procedural By-law to allow for
electronic participation at Council meetings. In-person attendance at public meetings
is also available. Protocols have been established to advise how to electronically
participate in the public portions of these meetings. Please visit the following links for
additional information:
• Request for Participation Form
• Protocols for Public Participation Council and IDS Committee
All electronic Council meetings will be streamed live, where possible, on the Township
YouTube Channel. Council Agendas will continue to be published on the Civic Web
Meeting Agendas in advance of the meeting date in accordance with the Township's
Procedural By-law.
Page
1. Call to Order - Reading of Land Acknowledgement:
The Township of Oro-Medonte acknowledges that we are situated on the
traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and
ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa
[Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee]
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Council Meeting Agenda - April 24, 2024
nations, collectively known as the Three Fires Confederacy. It continues
today as the home for diverse Indigenous Peoples including the historic
Metis Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this
land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-
Council and the Williams Treaties First Nations. The Huron-Wendat Nation
also continues to pay respect and protect their ancestors and heritage on this
land. We honour the Indigenous history and culture that has thrived for
millennia in this territory and the Treaties that bind us together as partners in
the spirit of a shared sustainable and prosperous future. We are all Treaty
People. Our commitment begins with acknowledging the Truth so that we
can move forward together towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
3. Disclosure of Pecuniary Interest:
4. Closed Session Items:
a) Motion to go In Closed Session.
b) Motion to Rise and Report.
c) Robin Dunn, CAO, Aird & Berlis LLP re: Litigation affecting the municipality;
Solicitor-client privilege (Cannabis, Short Term Rentals (STR's)).
d) Yvonne Aubichon, Clerk, Blair Smith and Tim Hewitt, Smith & Hewitt Real
Estate Team re: Proposed or Pending Acquisition or Disposition of Land by
the Municipality or Local Board (Decommissioned Fire Halls - 1904 Old
Barrie Road East (Rugby), 375 Line 11 South (Hawkestone)).
5. Minutes of Council and Committees:
6 - 17 a) Minutes of Council meeting held on Wednesday, April 10, 2024.
04 10 2024 Council Minutes
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations/Presentations:
18 - 34 a) 5:15 p.m. Deputation by Terry Ruffell and Todd Vanzuilekom re:
Recommendations for Improvements to Horseshoe Valley Memorial Park
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Council Meeting Agenda - April 24, 2024
and Feasibility Study to Consider Artificial Ice.
Deputation Form
Deputation
35 - 48 b) 5:30 p.m. Presentation by Sid Vander Veen, P. Engineer, R.J. Burnside and
Associates re: Overview of the Drainage Act [Refer to Item 11 a].
Overview of Drainage Act
9. Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item
which the public member may request be brought forward and considered
earlier in the meeting.
10. Open Forum:
The Open Forum provides an opportunity for the public to provide verbal
comments to Council, in Open Session, on matters scheduled on the current
agenda. Refer to Procedural By-Law No. 2023-043 for additional
information.
11. Reports of Municipal Officers for Action:
49 - 52 a) OCS2024-15, Justin Metras, Drainage Superintendent re:Appointment of an
Engineer for Municipal Drain No. 7 and Presentation by Sid Vander Veen,
R.J. Burnside and Associates re: Drainage Act R.S.O. 1990, Municipal
Drains and the Legislative Processes.
OCS2024-15
53 - 56 b) OCS2024-14, Justin Metras, Manager, Infrastructure and Capital Projects re:
Award of Tender OCS RFT24-005 Sugarbush Drainage Improvements.
OCS2024-14
57 - 59 c) ES2024-04, Michelle Jakobi, Director, Environmental Services re: Award for
ES-RFQ2024-011, Supply & Delivery of One (1) Full Size '/z Ton 4WD Crew
Cab Pick Up Truck.
ES2024-04
60 - 62 d) ES2024-05, Michelle Jakobi, Director, Environmental Services re: Horseshoe
Zone 1 Drinking Water Integration Fee Review.
ES2024-05
63 - 65 e) FES2024-02, Ralph Dominelli, Executive Staff Officer/Fire Chief re: Award
for FES-RFP24-010 for the Supply and Delivery of One (1) Fire Pumper
Truck.
FES2024-02
66 - 85 f) F12024-05, Nelly Morrow, Director, Finance/Chief Financial Officer re: 2023
Audit Planning Report.
F12024-05
F12024-05 Appendix A
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Council Meeting Agenda - April 24, 2024
86 - 89 g) F12024-06, Nelly Morrow, Director, Finance/Chief Financial Officer re: 2024
Final Tax Levy [Refer to Item 18a)].
F 12024-06
12. Reports of Municipal Officers for Information Only:
90 - 92 a) ES2024-06, Michelle Jakobi, Director, Environmental Services re: User Fee
Streetlights, Exemption from Taxation By-Law.
ES2024-06
A
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township
Partners and Agencies.
Provides an opportunity for the Township's representatives at the County of
Simcoe, and the Council members appointed as the Township's
representatives at the Township's Partners and Agencies, to deliver updates
on the activities of the County of Simcoe and the Township's Partners and
Agencies.
14. Announcements:
15. Consent Agenda:
93 a) Correspondence dated April 10, 2024 from Ministry of Municipal Affairs and
Housing re: Minister's Zoning Order Ontario Regulation 609/20 in the
Township of Oro-Medonte.
Staff Recommendation: Receive for Information Only.
Letter to Municipal Clerk
94 b) Correspondence dated April 8, 2024 from Orillia Public Library re: Township
of Oro-Medonte Statistics: March 2024.
Staff Recommendation: Receive for Information Only.
Memo to Township of Oro Medonte
95 - 98 c) Correspondence dated April 8, 2024 from Severn Sound Environmental
Association re: Great Lakes and St. Lawrence Cities. Join us in Montreal this
May as we begin to transform our region into the Blue-Green Corridor.
Staff Recommendation: Receive for Information Only.
Blue-Green Corridor
16. Communications/Petitions:
99 a) Correspondence dated April 4, 2024 from Lisa Groves, Barrie Automotive
Flea Market (BAFM) re: Request to Designate Events as "Municipally
Significant" June 6-9, 2024, 40th Annual Spring Barrie Automotive Flea
Market and September 5-9, 2024, 53rd Annual Fall Barrie Automotive Flea
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Council Meeting Agenda - April 24, 2024
Market.
BAFM
100 - 111 b) 4:30 p.m. Ewart O'Dwyer, Integrity Commissioner (I.C.) re: Written Report.
Integrity Commisioner Report
c) Ewart O'Dwyer, Integrity Commissioner (I.C.) re: Verbal Report.
17. Notice of Motions:
None.
18. By-Laws:
112 - 117 a) 2024-044: A By-law to adopt the estimates of all amounts required during
the year and for levying the tax rates for the year 2024.
2024-044
19. Closed Session Items (Unfinished Items):
20. Confirmation By-Law:
118 a) 2024-045: Being a By-Law to Confirm the Proceedings of the Council
Meeting held on Wednesday, April 24, 2024
2024-045
21. Adjournment:
a) Motion to Adjourn.
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5.a) Minutes of Council meeting held on Wednesday, April 10, 2024.
The Township of Oro-Medonte
�~ Council Meeting Minutes
(W Township of Electronic Hybrid Meeting
Proud Heritage,Exciting Future
Wednesday, April 10, 2024 3:02 p.m.
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Robert Young
Regrets: Councillor Richard Schell
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna
Present: Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations
and Community Services; Nelly Morrow, Director, Finance/Chief Financial
Officer; Brent Spagnol, Director, Development Services; Ralph Dominelli,
Executive Staff Officer, Fire Chief; Melanie Brown, Deputy Chief
Prevention and Life Safety; Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk; Jason Scharapenko, Information Technology
Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Reading of Land Acknowledgement:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order
followed by the reading of the Land Acknowledgement.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
Page 1 of 12
Page 6 of 118
5.a) Minutes of Council meeting held on Wednesday, April 10, 2024.
Council Meeting Minutes — Wednesday, April 10, 2024.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C240410-1
Moved by Bard, Seconded by Hutcheson
Be it resolved that the agenda for the Council meeting of Wednesday, April 10, 2024 be
received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C240410-2
Moved by Young, Seconded by Lavoie
Be it resolved that we do now go in Closed Session at 3:04 p.m. to discuss
• Proposed or pending Acquisition or Disposition of land by the municipality or local board
(Decommissioned Fire Halls - 1904 Old Barrie Road East (Rugby), 375 Line 11 South
(Hawkestone));
• Personal matters about an identifiable individual (CAO Recruitment/Negotiations).
Carried.
Page 2 of 12
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5.a) Minutes of Council meeting held on Wednesday, April 10, 2024.
Council Meeting Minutes — Wednesday, April 10, 2024.
b) Motion to Rise and Report.
Motion No. C240410-3
Moved by Clark, Seconded by Hutcheson
Be it resolved that we do now Rise at 5:22 p.m. and Report on the Closed Session Items 4
c) Yvonne Aubichon, Clerk re: Proposed or pending Acquisition or Disposition of land by the
municipality or local board (Decommissioned Fire Halls - 1904 Old Barrie Road East
(Rugby), 375 Line 11 South (Hawkestone)).
d) Council re: Personal matters about an identifiable individual (CAO
Recruitment/Negotiations).
Carried.
c) Yvonne Aubichon, Clerk re: Proposed or pending Acquisition or Disposition of land by
the municipality or local board (Decommissioned Fire Halls - 1904 Old Barrie Road East
(Rugby), 375 Line 11 South (Hawkestone)).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Ralph Dominelli, Executive
Staff Officer, Fire Chief, Blair Smith and Tim Hewitt, Smith & Hewitt Real Estate Team.
Motion No. C240410-4
Moved by Bard, Seconded by Young
Be it resolved
1 . That the confidential verbal information presented by Yvonne Aubichon, Clerk re:
Proposed or pending Acquisition or Disposition of land by the municipality or local board
(Decommissioned Fire Halls - 1904 Old Barrie Road East (Rugby), 375 Line 11 South
(Hawkestone)) be received.
2. That the confidential verbal information presented by Blair Smith and Tim Hewitt, Smith &
Hewitt Real Estate Team re: 375 Line 11 South be received.
3. That staff proceed as directed by Council.
Carried.
Page 3 of 12
Page 8 of 118
5.a) Minutes of Council meeting held on Wednesday, April 10, 2024.
Council Meeting Minutes — Wednesday, April 10, 2024.
d) Council re: Personal matters about an identifiable individual (CAO
Recruitment/Negotiations).
The following staff was present: Yvonne Aubichon, Clerk.
Motion No. C240410-5
Moved by Hutcheson, Seconded by Clark
Be it resolved
1 . That the confidential information presented by Council re: Personal matters about an
identifiable individual (CAO Recruitment/Negotiations) be received.
2. That Human Resources staff be advised to proceed accordingly, as directed by Council.
Carried.
5. Minutes of Council and Committees:
a) Minutes of Heritage Committee meeting held on Monday, March 18, 2024.
b) Minutes of Joint Accessibility Advisory Committee meeting on Tuesday, March 19, 2024.
c) Minutes of Traffic Safety Advisory Committee meeting held on Thursday, March 21 ,
2024.
d) Minutes of Special Council meeting held on Wednesday, March 20, 2024.
e) Minutes of Special Council meeting held on Monday, March 25, 2024.
f) Minutes of Council meeting held on Wednesday, March 27, 2024.
g) Minutes of Special Council meeting held on Wednesday, April 3, 2024.
Motion No. C240410-6
Moved by Lavoie, Seconded by Bard
Be it resolved that the draft
d) Minutes of Special Council meeting held on Wednesday, March 20, 2024;
e) Minutes of Special Council meeting held on Monday, March 25, 2024;
f) Minutes of Council meeting held on Wednesday, March 27, 2024;
g) Minutes of Special Council meeting held on Wednesday, April 3, 2024;
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5.a) Minutes of Council meeting held on Wednesday, April 10, 2024.
Council Meeting Minutes — Wednesday, April 10, 2024.
be received and adopted as printed and circulated; and that the draft
a) Minutes of Heritage Committee meeting held on Monday, March 18, 2024;
be received and that the recommendation therein, per Motion No. HC240318-4, be adopted;
and that the draft
c) Minutes of Traffic Safety Advisory Committee meeting held on Thursday, March 21 , 2024;
be received and that the recommendation therein, per Motion No. TSAC240321-3, be
adopted; and that the
b) Minutes of Joint Accessibility Advisory Committee meeting on Tuesday, March 19, 2024;
be received.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations/Presentations:
None.
9. Identification From the Public of an Agenda Item of Interest:
None.
10.Open Forum:
None.
Page 5 of 12
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5.a) Minutes of Council meeting held on Wednesday, April 10, 2024.
Council Meeting Minutes — Wednesday, April 10, 2024.
11.Reports of Municipal Officers for Action:
a) FES2024-01, Ralph Dominelli, Executive Staff Officer/Fire Chief re: Proposed
Amendments to Fee & Charges By-Law.
Motion No. C240410-7
Moved by Young, Seconded by Hutcheson
Be it resolved
1 . That FES2024-01 , Ralph Dominelli, Executive Staff Officer/Fire Chief re: Proposed
Amendments to Fee & Charges By-Law. be received and adopted.
2. That Council supports the changes recommended in FES 2024-01 .
3. That staff bring forward the changes in the appropriate by-law amendment for Councils
consideration.
Carried.
b) OCS2024-13, Shawn Binns, Director, Operations and Community Services re: Township
and Simcoe County District School Board Partnership: Co-Ownership and Development
Agreement [Refer to Item 18a)].
Motion No. C240410-8
Moved by Clark, Seconded by Bard
Be it resolved
1 . That OCS2024-13, Shawn Binns, Director, Operations and Community Services re:
Township and Simcoe County District School Board Partnership: Co-Ownership and
Development Agreement be received and adopted.
2. That Council approve the final draft Co-Ownership and Development Agreement with
the Simcoe County District School Board.
3. That staff bring forward the appropriate By-law to execute the agreement.
Carried.
Page 6 of 12
Page 11 of 118
5.a) Minutes of Council meeting held on Wednesday, April 10, 2024.
Council Meeting Minutes — Wednesday, April 10, 2024.
c) CS2024-09, Yvonne Aubichon, Clerk & Robin Dunn, CAO re: Acquisition of Moonstone
Garage Lands.
Motion No. C240410-9
Moved by Lavoie, Seconded by Clark
Be it resolved
1 . That CS2024-09, Yvonne Aubichon, Clerk & Robin Dunn, CAO re: Acquisition of
Moonstone Garage Lands be received and adopted.
2. That the Mayor and Clerk be authorized to execute the Transfer of land documents
pertaining to Part of Lot 16, Concession 9, as in RO183148; ORO-MEDONTE being all
of PIN 58519-0109 (LT)(Moonstone Garage Lands).
Carried.
d) CS2024-08, Janette Teeter, Deputy Clerk re: 2024 Oro-Medonte Citizen and Ontario
Senior of the Year Awards
Motion No. C240410-10
Moved by Hutcheson, Seconded by Clark
Be it resolved
1 . That Report CS2024-08, Janette Teeter, Deputy Clerk and Sheri Noel, Clerk's Services
Assistant re: 2024 Oro-Medonte Citizen and Ontario Senior of the Year Awards be
received and adopted.
2. That Dalyce Hutchinson be approved by Council as the recipient of the 2024 Oro-
Medonte Citizen of the Year Award, as voted by the Citizen/Senior of the Year Advisory
Group through the approved voting process.
3. That Bruce Chappell be approved by Council as the recipient of the 2024 Ontario Senior
of the Year, as voted by the Citizen/Senior of the Year Advisory Group through the
approved voting process.
4. That staff proceed accordingly to arrange the two award recognition ceremonies.
5. And that the recipients be notified of Council's decision under the Mayor's signature.
Carried.
12.Reports of Municipal Officers for Information Only:
None.
Page 7 of 12
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5.a) Minutes of Council meeting held on Wednesday, April 10, 2024.
Council Meeting Minutes — Wednesday, April 10, 2024.
13.Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following member of Council provided updates. Councillor Hutcheson.
b) Councillor Bard re: Request for Support of OEB Decision to end Subsidies for Natural
Gas Pipelines.
Motion No. C240410-11
Moved by Bard, Seconded by Lavoie
Be it resolved
1 . That the verbal information presented by Councillor Bard re: Request for Support of OEB
Decision to end Subsidies for Natural Gas Pipelines be received; and
2. That a letter be sent under the Mayor's signature.
Carried.
14.Announcements:
The following members of Council provided Announcements: Mayor Greenlaw, Councillors
Hutcheson and Young.
15.Consent Agenda:
a) Correspondence dated March 26, 2024 from Jill Dunlop, MPP Simcoe North re: 2024
Ontario Senior of the Year Award.
Staff Recommendation: Receive for Information Only.
b) Nottawasaga Valley Conservation Authority, Minutes of Meeting held on January 26,
2024 and Highlights of Meeting held on March 22, 2024.
Staff Recommendation: Receive for Information Only.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday,
February 23, 2024.
Staff Recommendation: Receive for Information Only.
Page 8 of 12
Page 13 of 118
5.a) Minutes of Council meeting held on Wednesday, April 10, 2024.
Council Meeting Minutes — Wednesday, April 10, 2024.
Motion No. C240410-12
Moved by Hutcheson, Seconded by Young
Be it resolved that the staff recommendations with respect to the item listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Correspondence dated March 26, 2024 from Jill Dunlop, MPP Simcoe North re: 2024
Ontario Senior of the Year Award.
Received for Information Only.
b) Nottawasaga Valley Conservation Authority, Minutes of Meeting held on January 26,
2024 and Highlights of Meeting held on March 22, 2024.
Received for Information Only.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday,
February 23, 2024.
Received for Information Only.
Carried.
16.Communications/Petitions:
None. IeN
17.Notice of Motions:
a) Brought by Councillor Clark, March 10, 2024
Notice of Motion for March 27, 2024 Council meeting
To be dealt with at the April 10, 2024 Council meeting
Motion for Enhanced Public Meeting Notifications
Whereas, public participation in statutory public meetings related to zoning matters is
crucial for the democratic process and the development of our municipality;
Whereas, the Municipal Act and the Planning Act prescribe minimum standards for
public notices but do not preclude municipalities from adopting practices that enhance
engagement and transparency;
Whereas, it is in the public interest to ensure that individuals who take the time to
comment on statutory public meetings are kept informed about the outcomes of the
processes in which they are involved, in a manner that is proactive and inclusive;
Page 9 of 12
Page 14 of 118
5.a) Minutes of Council meeting held on Wednesday, April 10, 2024.
Council Meeting Minutes —Wednesday, April 10, 2024.
Now, Therefore, Be it Resolved that:
1. The municipal staff be directed to conduct a review of practices adopted by other
municipalities in Ontario, regarding the notification of individuals who have made
comments during statutory public meetings related to zoning matters. This review
should focus on practices that exceed the legislative requirements, particularly in
terms of:
a. Methods of notification (e.g., email, mail, SMS, public postings);
b. Timing and frequency of updates provided to commenters;
c. Clarity and comprehensiveness of the information provided;
d. Use of digital platforms and social media for enhanced engagement;
e. Any innovative practices that foster greater public participation and transparency.
2. Based on this review, the staff is to prepare a report that:
a. Summarizes the findings of the review, highlighting best practices and innovative
approaches to public notification;
b. Assesses the feasibility, benefits, and potential challenges of implementing similar
practices in our municipality;
c. Provides recommendations on how our municipality can improve its notification
practices for individuals who comment on statutory public meetings related to
zoning, with an emphasis on practices that are both effective and efficient.
Be it Further Resolved That this motion and its directives affirm our municipality's
commitment to enhancing transparency, accountability, and public participation in the
planning and development process.
Motion No. C240410-13
Moved by Clark, Seconded by Bard
Whereas, public participation in statutory public meetings related to zoning matters is crucial
for the democratic process and the development of our municipality;
Whereas, the Municipal Act and the Planning Act prescribe minimum standards for public
notices but do not preclude municipalities from adopting practices that enhance engagement
and transparency;
Whereas, it is in the public interest to ensure that individuals who take the time to comment
on statutory public meetings are kept informed about the outcomes of the processes in which
they are involved, in a manner that is proactive and inclusive;
Now, Therefore, Be it Resolved that:
Page 10 of 12
Page 15 of 118
5.a) Minutes of Council meeting held on Wednesday, April 10, 2024.
Council Meeting Minutes — Wednesday, April 10, 2024.
1 . The municipal staff be directed to conduct a review of practices adopted by other
municipalities in Ontario, regarding the notification of individuals who have made
comments during statutory public meetings related to zoning matters. This review should
focus on practices that exceed the legislative requirements, particularly in terms of:
a. Methods of notification (e.g., email, mail, SMS, public postings);
b. Timing and frequency of updates provided to commenters;
c. Clarity and comprehensiveness of the information provided;
d. Use of digital platforms and social media for enhanced engagement;
e. Any innovative practices that foster greater public participation and transparency.
2. Based on this review, the staff is to prepare a report that:
a. Summarizes the findings of the review, highlighting best practices and innovative
approaches to public notification;
b. Assesses the feasibility, benefits, and potential challenges of implementing similar
practices in our municipality;
c. Provides recommendations on how our municipality can improve its notification practices
for individuals who comment on statutory public meetings related to zoning, with an
emphasis on practices that are both effective and efficient.
Be it Further Resolved That this motion and its directives affirm our municipality's
commitment to enhancing transparency, accountability, and public participation in the
planning and development process.
Carried.
18.By-Laws:
a) 2024-040: A By-law to Authorize the Execution of a Co-Ownership and Development
Agreement between The Simcoe County District School Board and The Township of
Oro-Medonte.
Motion No. C240410-14
Moved by Hutcheson, Seconded by Young
Be it resolved that By-Law No. 2024-040
a) 2024-040: A By-law to Authorize the Execution of a Co-Ownership and Development
Agreement between The Simcoe County District School Board and The Township of Oro-
Medonte
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
Page 11 of 12
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5.a) Minutes of Council meeting held on Wednesday, April 10, 2024.
Council Meeting Minutes — Wednesday, April 10, 2024.
19.Closed Session Items (Unfinished Items):
None.
20.Confirmation By-Law:
a) 2024-042: Being a By-Law to Confirm the Proceedings of the Council Meeting held on
Wednesday, April 10, 2024.
Motion No. C240410-15
Moved by Lavoie, Seconded by Hutcheson
Be it resolved that By-Law No. 2024-042: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, April 10, 2024 be read a first, second and third time,
passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C240410-16
Moved by Young, Seconded by Lavoie
Be it resolved that we do now adjourn at 6:09 p.m.
Carried.
11%16
Mayor, Randy Greenlaw Clerk, Yvonne Aubichon
Page 12 of 12
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8.a) 5,15 p.m. Deputation by Terry Ruffell and Todd Vanzuilekom re: Reco...
From: noreolv(a)oro-medonte.ca
To: Participation
Subject: Request for Public Participation Form
Date: March 19,2024 9:14:00 AM
This email originated from outside of Oro-Medonte's email system. Please use proper
judgment and caution when opening attachments, clicking links, or responding to this email.
Username: 71 C5F41 C-AB46-4F77-9B79-453A6D453OA5
Numeric Response ID: 1143868
Response GUID: DC6DDC5A-5EC7-4B76-AB6A-C299CBE22C61
Survey Start Date: Tuesday, 19 March 2024 08:56:46
Survey Completed Date: Tuesday, 19 March 2024 09:13:54
This is a Request to
Present a Deputation (10 Minute Limit)
I am requesting participation to speak at the
Council Meeting
On the Date of
(DD/MM/YYYY)
24/04/2024
regarding agenda item number
e.g. 1 1 a
Recreation
I will be participating
on behalf of a group/organization
Select method of attendance
Please note that all registrations received to register either via Zoom or in-person, will
receive a Zoom link.
In-Person
Page 18 of 118
8.a) 5,15 p.m. Deputation by Terry Ruffell and Todd Vanzuilekom re: Reco...
please state name
By stating the application number, applicant name or group/organization named below, you
confirm that you are duly authorized to act on behalf of the identified applicant or group/
organization and that the applicant or group/organization hereby gives its approval for you to
act on this matter.
Local rink rats
Contact Information
Note: It is the responsibility of the participant to ensure that they have received consent for
any third party information.
Name of Requestor Terry Ruffell
Address
Email
Phone
Have you presented a deputation/presentation previously on this matter?
No
Subject of Deputation/Presentation
Please describe below, the subject matter of the requested deputation/presentation in
sufficient detail, to provide the Township a means to determine its content and to assess its
relative priority to other requests for presentation. Weight will be given to those requests that
provide more detailed descriptions of the content of the presentation, particularly defining
how the subject matter aligns with Council's Mandate.
Recommended improvements to Horseshoe Valley Memorial Park rink. Recommended
feasibility study to consider artificial ice to combat global warming which will extend
outdoor season and improve ice surface.
I will be providing a:
PowerPoint Presentation
Please identify the type of action you are seeking of Council/Committee on this issue.
To Request Action
Please describe in detail.
Page 19 of 118
8.a) 5,15 p.m. Deputation by Terry Ruffell and Todd Vanzuilekom re: Reco...
Approve feasibility to study improvements and report back with details.
If you are requesting action, have you been in contact with a staff member to seek a
resolution with regard to this matter?
Yes
Who were you in contact with?
Shawn Binns.
Reason why this deputation/presentation is important to Council and to the municipality:
Community thinks outdoor rinks are an important winter activity but future is in jeopardy I
with global warming.
I Acknowledge I have read and completed the required information
Page 20 of 118
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