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04 10 2024 Council Agenda The Township of Oro-Medonte Council Meeting Agenda Electronic Hybrid Meeting Township of Wednesday, April 10, 2024 3:00 p.m. - Open Session Proud Heritage,Exciting Future Closed Session following Item 3 Open Session immediately following Closed Session The Township of Oro-Medonte is committed to providing and maintaining a working environment that is based on respect for the dignity and rights of everyone within the organization and for those individuals visiting our organization. The Township of Oro-Medonte supports and fosters an environment that is safe, welcoming and respectful for all residents, visitors, members of Council and staff. Residents and business owners are encouraged to continue to utilize on line and telephone services for Township related business; and staff continue to be available to provide assistance by telephone, email and in person. Input on agenda items are welcome and encouraged. The Township of Oro-Medonte has amended its Procedural By-law to allow for electronic participation at Council meetings. In-person attendance at public meetings is also available. Protocols have been established to advise how to electronically participate in the public portions of these meetings. Please visit the following links for additional information: • Request for Participation Form • Protocols for Public Participation Council and IDS Committee All electronic Council meetings will be streamed live, where possible, on the Township YouTube Channel. Council Agendas will continue to be published on the Civic Web Meeting Agendas in advance of the meeting date in accordance with the Township's Procedural By-law. Page 1. Call to Order - Reading of Land Acknowledgement: The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] Page 1 of 154 Council Meeting Agenda - April 10, 2024 nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri- Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Yvonne Aubichon, Clerk re: Proposed or pending Acquisition or Disposition of land by the municipality or local board (Decommissioned Fire Halls - 1904 Old Barrie Road East (Rugby), 375 Line 11 South (Hawkestone)). d) Council re: Personal matters about an identifiable individual (CAO Recruitment/Negotiations). 5. Minutes of Council and Committees: 7 - 14 a) Minutes of Heritage Committee meeting held on Monday, March 18, 2024. 03 18 2024 Heritage Committee Minutes Deadline for Delisting Properties Template Example Council Motion Template Example Verbal Matters - Doors Open 15 - 53 b) Minutes of Joint Accessibility Advisory Committee meeting on Tuesday, March 19, 2024. 03 19 2024 Joint Accessibility Advisory Committee Minutes 54 - 59 c) Minutes of Traffic Safety Advisory Committee meeting held on Thursday, March 21, 2024. 03 21 2024 Traffic Safety Advisory Committee Minutes Page 2 of 154 Council Meeting Agenda - April 10, 2024 Traffic Safety Committee Workplan 2024 (DRAFT) 60 - 63 d) Minutes of Special Council meeting held on Wednesday, March 20, 2024. 03 20 2024 Special Council Minutes 64 - 67 e) Minutes of Special Council meeting held on Monday, March 25, 2024. 03 25 2024 Special Council Minutes 68 - 81 f) Minutes of Council meeting held on Wednesday, March 27, 2024. 03 27 2024 Council Minutes 82 - 85 g) Minutes of Special Council meeting held on Wednesday, April 3, 2024. 04 03 2024 Special Council Minutes 6. Recognition of Achievements: None. 7. Public Meetings: None. 8. Deputations/Presentations: None. 9. Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. 10. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda. Refer to Procedural By-Law No. 2023-043 for additional information. 11. Reports of Municipal Officers for Action: 86 - 92 a) FES2024-01, Ralph Dominelli, Executive Staff Officer/Fire Chief re: Proposed Amendments to Fee & Charges By-Law. FES2024-01 Schedule C 93 - 128 b) OCS2024-13, Shawn Binns, Director, Operations and Community Services re: Township and Simcoe County District School Board Partnership: Co- Ownership and Development Agreement [Refer to Item 18a)]. OCS2024-13 Co-Ownership and Development Agreement Draft Schedules A-E 129 - 131 c) CS2024-09, Yvonne Aubichon, Clerk & Robin Dunn, CAO re: Acquisition of Page 3 of 154 Council Meeting Agenda - April 10, 2024 Moonstone Garage Lands. CS2024-09 132 - 134 d) CS2024-08, Janette Teeter, Deputy Clerk re: 2024 Oro-Medonte Citizen and Ontario Senior of the Year Awards CS2024-08 12. Reports of Municipal Officers for Information Only: None. 13. Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. Provides an opportunity for the Township's representatives at the County of Simcoe, and the Council members appointed as the Township's representatives at the Township's Partners and Agencies, to deliver updates on the activities of the County of Simcoe and the Township's Partners and Agencies. 135 b) Councillor Bard re: Request for Support of OEB Decision to end Subsidies for Natural Gas Pipelines. Verbal Matters Form for OEB support to end subsidies for Natural Gas pipelines 14. Announcements: 15. Consent Agenda: 136 a) Correspondence dated March 26, 2024 from Jill Dunlop, MPP Simcoe North re: 2024 Ontario Senior of the Year Award. Staff Recommendation: Receive for Information Only. 2024 Ontario Senior of the Year Award 137 - 143 b) Nottawasaga Valley Conservation Authority, Minutes of Meeting held on January 26, 2024 and Highlights of Meeting held on March 22, 2024. Staff Recommendation: Receive for Information Only. NVCA Minutes NVCA Highlights 144 - 152 c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, February 23, 2024. Staff Recommendation: Receive for Information Only. LSRCA 16. Communications/Petitions: None. Page 4 of 154 Council Meeting Agenda - April 10, 2024 17. Notice of Motions: a) Brought by Councillor Clark, March 10, 2024 Notice of Motion for March 27, 2024 Council meeting To be dealt with at the April 10, 2024 Council meeting Motion for Enhanced Public Meeting Notifications Whereas, public participation in statutory public meetings related to zoning matters is crucial for the democratic process and the development of our municipality; Whereas, the Municipal Act and the Planning Act prescribe minimum standards for public notices but do not preclude municipalities from adopting practices that enhance engagement and transparency; Whereas, it is in the public interest to ensure that individuals who take the time to comment on statutory public meetings are kept informed about the outcomes of the processes in which they are involved, in a manner that is proactive and inclusive; Now, Therefore, Be it Resolved that: 1. The municipal staff be directed to conduct a review of practices adopted by other municipalities in Ontario, regarding the notification of individuals who have made comments during statutory public meetings related to zoning matters. This review should focus on practices that exceed the legislative requirements, particularly in terms of: a. Methods of notification (e.g., email, mail, SMS, public postings); b. Timing and frequency of updates provided to commenters; c. Clarity and comprehensiveness of the information provided; d. Use of digital platforms and social media for enhanced engagement; e. Any innovative practices that foster greater public participation and transparency. 2. Based on this review, the staff is to prepare a report that: a. Summarizes the findings of the review, highlighting best practices and innovative approaches to public notification; b. Assesses the feasibility, benefits, and potential challenges of implementing similar practices in our municipality; c. Provides recommendations on how our municipality can improve its notification practices for individuals who comment on statutory public meetings related to zoning, with an emphasis on practices that are both effective and efficient. Page 5 of 154 Council Meeting Agenda - April 10, 2024 Be it Further Resolved That this motion and its directives affirm our municipality's commitment to enhancing transparency, accountability, and public participation in the planning and development process. 18. By-Laws: 153 a) 2024-040: A By-law to Authorize the Execution of a Co-Ownership and Development Agreement between The Simcoe County District School Board and The Township of Oro-Medonte. 2024-040 19. Closed Session Items (Unfinished Items): 20. Confirmation By-Law: 154 a) 2024-042: Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, April 10, 2024. 2024-042 21. Adjournment: a) Motion to Adjourn. Page 6 of 154 5.a) Minutes of Heritage Committee meeting held on Monday, March 18, 202... ��� The Township of Oro-Medonte �~ � Heritage Committee Meeting Minutes Township of Council Chambers Proud Heritage,Exciting Future Monday, March 18, 2024 6:30 p.m. Present: Mayor Randy Greenlaw Councillor Lori Hutcheson Councillor Richard Schell Ruth Fountain Dorothy Moore Kayla Thibeault Victoria Veenstra Anne Walker Jessica Woodrow Staff Present: Catherine McCarroll, Senior Planner; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk Councillor Schell assumed the Chair and called the meeting to order. 1. Agenda Approval: a) Motion to Approve the Agenda. Motion No. HC240318-1 Moved by Walker, Seconded by Veenstra It is recommended that the agenda for the Heritage Committee meeting held on Monday, March 18, 2024 be received and approved. Carried. 2. Disclosure of Pecuniary Interest: None declared. Page 1 of 4 Page 7 of 154 5.a) Minutes of Heritage Committee meeting held on Monday, March 18, 202... Heritage Committee Minutes — Monday, March 18, 2024. 3. Approval of Minutes of Previous Meeting: a) Minutes of Heritage Committee meeting held on January 15, 2024. Motion No. HC240318-2 Moved by Thibeault, Seconded by Woodrow It is recommended that the draft minutes of Heritage Committee meeting held on January 15, 2024 be received and approved as printed and circulated. Carried. 4. Communications: a) Correspondence from Community Heritage Ontario (CHO) re: Winter 2024 Quarterly Newsletter. Motion No. HC240318-3 Moved by Moore, Seconded by Fountain It is recommended that the correspondence from Community Heritage Ontario (CHO) re: Winter 2024 Quarterly Newsletter be received. Carried. b) Correspondence from Community Heritage Ontario (CHO) re: Request to Support for Proposed Amendment to Subsection 27(16) of the Ontario Heritage Act with Respect to the Removal of Listed (non-designated) Properties from Municipal Heritage Registers. Motion No. HC240318-4 Moved by Veenstra, Seconded by Thibeault It is recommended 1 . That the correspondence from Community Heritage Ontario (CHO) re: Request to Support for Proposed Amendment to Subsection 27(16) of the Ontario Heritage Act with Respect to the Removal of Listed (non-designated) Properties from Municipal Heritage Registers be received. 2. That it is recommended to Council that the Township of Oro-Medonte support the request from Architectural Conservancy Ontario (ACO) to respectfully request that Subsection 27(16) of the Ontario Heritage Act be amended to extend the removal of listed (non-designated) properties from municipal heritage registers for five years from January 1 , 2025 to January 1, 2030. 3. That the appropriate parties be advised of Heritage Committee / Council's decision under the Mayor's, and Heritage Committee Chair's signature. Carried. Page 2 of 4 Page 8 of 154 5.a) Minutes of Heritage Committee meeting held on Monday, March 18, 202... Heritage Committee Minutes — Monday, March 18, 2024. 5. Reports of Members of Council/Municipal Officers: a) Catherine McCarroll, Senior Planner re: Request to Rename the Abandoned Cemetery. Motion No. HC240318-5 Moved by Moore, Seconded by Walker It is recommended 1 . That the correspondence presented by Catherine McCarroll, Senior Planner and information presented by Committee Member Moore re: Request to Rename the Abandoned Cemetery be received. 2. That the Heritage Committee members further research the Abandoned Cemetery and bring back the matter to a future meeting. Carried. b) Catherine McCarroll, Senior Planner re: Review of the Proposed Historical Signage for Eagles Rest Estates Subdivision. Motion No. HC240318-6 Moved by Fountain, Seconded by Thibeault It is recommended 1 . That the correspondence presented by Catherine McCarroll, Senior Planner re: Review of the Proposed Historical Signage for Eagles Rest Estates Subdivision be received. 2. That Heritage Committee members confirm the accuracy of the information contained on the proposed signs and advise the Manager, Community Services' accordingly. Carried. c) Catherine McCarroll, Senior Planner re: Ontario Heritage Conference, Gravenhurst, Ontario, June 13-15, 2024. Motion No. HC240318-7 Moved by Woodrow, Seconded by Veenstra It is recommended 1 . That the correspondence presented by Catherine McCarroll, Senior Planner re: Ontario Heritage Conference, Gravenhurst, Ontario, June 13-15, 2024 be received. 2. That the Committee make arrangements accordingly to sell Township Heritage books and present the Township's Interactive Heritage Story Map. Carried. Page 3 of 4 Page 9 of 154 5.a) Minutes of Heritage Committee meeting held on Monday, March 18, 202... Heritage Committee Minutes — Monday, March 18, 2024. d) Catherine McCarroll, Senior Planner re: Book Sales Update. Motion No. HC240318-8 Moved by Thibeault, Seconded by Walker It is recommended 1 . That the correspondence presented by Catherine McCarroll, Senior Planner re: Book Sales Update be received. 2. That the request from Grant Physio to sell books on consignment at their clinic in Oro-Medonte be approved. 3. That the request from Grant Physio to sell books on consignment at the Jarratt Spring Sale be approved and that a portion of the sales in the amount of 30% be approved to go to the Jarratt Hall. Carried. e) Catherine McCarroll, Senior Planner re: Doors Open. Motion No. HC240318-9 Moved by Fountain, Seconded by Woodrow It is recommended 1 . That the correspondence presented by Catherine McCarroll, Senior Planner re: Doors Open be received. 2. That it is recommended to Council that staff contact the discussed properties to confirm interest in participating in the 2024 Doors Open event. Carried. 6. Next Meeting Date: To Be Confirmed. 7. Adjournment: a) Motion to Adjourn. Motion No. HC240318-10 Moved by Veenstra, Seconded by Moore It is recommended that we do now adjourn at 7:28 p.m. Carried. Councillor Richard Schell, Chair Janette Teeter, Deputy Clerk Page 4 of 4 Page 10 of 154 5.a) Minutes of Heritage Committee meeting held on Monday, March 18, 202... How your MHC can help lobby for an extension to the upcoming deadline for delisting properties: As most of you will know, the OHA stipulates that all properties which had been "listed" prior to January 1 , 2022 must be stricken from the municipal heritage registers by January 1 , 2025 if not designated. The Architectural Conservancy Ontario (ACO) is requesting a 5 year extension to the deadline for these properties currently listed under the Ontario Heritage Act (OHA) - i.e. the request is for an extension to January 1, 2030 ACO has included this deadline extension as one of its "asks" in the ACO meetings with MPPs on February 21 at Queen's Park. ACO is also writing to Premier Doug Ford and Minister Michael Ford with this request. In support of this initiative, CHO is forwarding the attached documents to your municipal heritage committee (MHC) members so that through the MHCs, municipal councils will be asked to pass motions calling for this extension. Please note that time is of the essence if this amendment to the OHA is to be part of the spring session legislation. Your assistance with this campaign is greatly appreciated. Matthew Gregor, president CHO Copyright©2021 Community Heritage Ontario,All rights reserved. You are receiving this email because you opted in via our website. Our mailing address is: Community Heritage Ontario 24 Conlins Rd Scarborough,ON M1 C 1 C3 Canada Add us to your address book Page 11 of 154 5.a) Minutes of Heritage Committee meeting held on Monday, March 18, 202... TEMPLATE MUNICIPAL COUNCIL MOTION SUBJECT: Proposed Amendment to Subsection 27(16) of the Ontario Heritage Act with respect to the removal of listed(non-designated)properties from municipal heritage registers WHEREAS: (1) Subsection 27(16) of the Ontario Heritage Act stipulates that any non-designated heritage property listed on the municipal register of properties as of December 31, 2022 shall be removed from the municipal register on or before January 1, 2025, if the council of the municipal does not give a notice of intention to designate the property under subsection 29(1) of the Ontario Heritage Act on or before January 1, 2025; (2) Since January 1, 2023, municipal staff and members of the municipal heritage committee in this municipality have been diligently working to: review the municipal heritage register; research the heritage value and interest of listed (non-designated)properties; review and research the heritage value and interest of non-designated properties; contact owners of such properties; determine which properties should potentially be designated in accordance with the provisions of Section 29 of the Ontario Heritage Act; and take all required steps to designate such properties; and (3) The above-noted work involving [number of listed properties] listed properties in this municipality is extremely time-consuming and cannot be completed by December 31, 2024 with the limited municipal resources available. NOW THEREFORE BE IT RESOLVED THAT: This Council authorizes the Mayor to promptly send a letter to Doug Ford, Premier of Ontario, with copies to Michael Ford, Minister of Citizenship and Multiculturalism; Peter Bethlenfalvy, Minister of Finance; and John Ecker, Chair, Ontario Heritage Trust, requesting that Subsection 27(16) of the Ontario Heritage Act be amended to extend the above-noted deadline for five years from January 1, 2025 to January 1, 2030. Page 12 of 154 5.a) Minutes of Heritage Committee meeting held on Monday, March 18, 202... TEMPLATE [Letterhead for Mayor] [Date], 2024 Premier Ford, Re: Looming expiry date for Ontario Heritaae Act protection of listed heritage properties On behalf of our municipal council, I am writing to express our concern with a key amendment to the Ontario Heritage Act, which your government passed in 2022. Under it, any heritage property listed on a municipal register as of December 31, 2022 shall be removed from the register on January 1, 2025, unless that council has given notice of its intention to designate the property under the Act. Properties that lose listing status cannot be re-listed for another five years. This change affects some 36,000 listed heritage properties, according to the Ministry of Citizenship and Multiculturalism, in over 100 municipalities across the province. [number] of these listed properties are in our municipality. These properties have only limited, short-term (60 day)protection. Forcing municipalities to designate all listed properties within two years or drop them from the register was draconian and totally unrealistic. With the expiry date now less than one year away, municipalities, large and small, are scrambling to review their registers and prioritize properties for designation or other protection. The staff/financial cost in research alone is enormous. Automatically removing listed properties from the registry in less than eleven months will encourage demolition of existing and affordable housing alternatives at a time when we need them the most. We are asking that Subsection 27(16) of the Ontario Heritage Act be amended in the spring session of the Legislature, to extend the deadline in the Act for five years, from January 1, 2025 to January 1, 2030. This early certainty of an additional five years for implementation would give municipalities the opportunity to better plan, resource and undertake this complex exercise. The 2030 timeline would help municipalities ensure that properties are not"thrown off the list"prematurely and without input from property owners. We believe that property owners should not be forced to choose between: (a) designation; or(b) nothing at all, to recognize the heritage significance of their properties. However, this is the choice your government has forced on them.At the very least, owners and municipalities should be given more time to make this choice, and given reasonable notice of this extension. Yours sincerely, [Signature of Mayor] Cc: Minister Michael Ford, Minister of Citizenship and Multiculturalism Minister Peter Bethlenfalvy, Minister of Finance John Ecker, Chair, Ontario Heritage Trust Page 13 of 154 5.a) Minutes of Heritage Committee meeting held on Monday, March 18, 202... Verbal Matters (Section 13.3 of Township's Touneshipof Procedural By-Law No. 2023-043 Proud Heritage,Exciting Future Name: Catherine McCarroll Item Number/Name: Doors Open Meeting Date: March 18, 2024 Motion No.: Type of Meeting: ❑ Council ❑ Special Council ❑ Development Services Committee ❑ Accessibility Advisory Committee XHeritage Committee ❑ Human Resources Committee • Doors Open Simcoe County will be held September 14 & 15, 2024. • Simcoe County is looking for participating sites that are available both dates, offering free admission, from 10am-4pm. • This year's theme is adaptive re-use which supports creativity and innovation, and the continued use and reuse of our historical structures. • Which sites should we contact to see if they are interested in participating? Page 14 of 154 5.b) Minutes of Joint Accessibility Advisory Committee meeting on Tuesda... Report AccessibilityCommittee COUNTY OFS� Advisory NtcoF�� Tuesday, March 19, 2024 k."to.4 Oro-Medonte Severn BoardrooChair: Doug Mein r�s `�� Members Present: Chair Doug Mein; Vice-Chair Lisa Cohen; Member Caleb Brohm; Member Jan Dobson-Rose; Councillor, Township of Springwater Matt Garwood; Member Steven Laurin; Councillor, County of Simcoe, Sean Miskimins; Councillor, Township of Adjala-Tosorontio Ron O'Leary; and Councillor, Township of Oro- Medonte Robert Young Members Absent: Member Lindsay Ann Cox; Councillor, Township of Tay Gerard La Chapelle; and Member Melissa Swales Staff Present: Fiona Hale, Deputy Clerk, Township of Adjala-Tosorontio; Lacey McKay, Legislative Coordinator, Township of Tay; Christopher Sargent, Legislative Coordinator, County of Simcoe; and Patrick Trafford, Deputy Clerk, County of Simcoe 1 . Call to Order Chair Doug Mein called the meeting to order at 10:04 a.m. 2. Approval of Agenda Resolution AAC-7-24 Moved by: Member Caleb Brohm Seconded by: Member Sean Miskimins That the agenda for the March 19, 2024 meeting of the Joint Accessibility Advisory Committee be approved. CARRIED 3. Disclosure of Pecuniary Interest There were no items for this portion of the agenda. 4. Presentations and Delegations Page 15 of 154 Page 1 of 39 5.b) Minutes of Joint Accessibility Advisory Committee meeting on Tuesda... 5 - 18 4.1. Accessibility in County Transit Services (Presentation by Dennis Childs, Transit Manager and Shaw Dungate, Supervisor, Transit Operations) Dennis Childs, Transit Manager and Shaw Dungate, Supervisor, Transit Operations provided a presentation on Accessibility in County Transit Services and answered questions from committee members. Accessibility in County Transit Services Presentation 5. Items of Reference 19 - 23 5.1. Terms of Reference Joint Accessibility Advisory Committee Terms of Reference 25 - 28 5.2. Workplan 2024 AAC Work Plan 6. Consent Items There were no items for this portion of the agenda. 7. Matters for Consideration 29 - 38 7.1. Accessibility Facility Review Checklist Discussion Facility Review Checklist Resolution AAC-8-24 Moved by: Member Steven Laurin Seconded by: Member Caleb Brohm That this item be deferred to the May 21, 2024 meeting of the Joint Accessibility Advisory Committee. CARRIED County of Simcoe 39 1. Simcoe County Museum Accessibility Plan Evaluation - Ministry of Tourism, Culture and Sport Simcoe County Museum Accessibility Plan Evaluation 2023 Resolution AAC-9-24 Page 16 of 154 Page 2 of 39 5.b) Minutes of Joint Accessibility Advisory Committee meeting on Tuesda... Moved by: Member Steven Laurin Seconded by: Member Caleb Brohm That the Simcoe County Museum Accessibility Plan Evaluation from the Ministry of Tourism, Culture and Sport be received for information. CARRIED Township of Springwater There were no items for this portion of the agenda. Township of Tay There were no items for this portion of the agenda. Township of Adjala-Tosorontio There were no items for this portion of the agenda. Township of Oro-Medonte There were no items for this portion of the agenda. Town of Midland There were no items for this portion of the agenda. 8. Other Matters for Consideration Ralph Culham, Chair, Gravenhurst Accessibility Committee provided remarks on behalf of the Gravenhurst Accessibility Committee and highlighted areas of possible shared interest with the Joint Accessibility Advisory Committee. Chair Doug Mein noted that he will be attending the Simcoe County Housing and Health Symposium on March 20, 2024 in Barrie and encouraged other committee members to attend. 9. Confidential Matters for Consideration There were no items for this portion of the agenda. Page 17 of 154 Page 3 of 39 5.b) Minutes of Joint Accessibility Advisory Committee meeting on Tuesda... 10. Adjournment Resolution AAC-10-24 Moved by: Member Ron O'Leary Seconded by: Caleb Brohm That the March 19, 2024 meeting of the Joint Accessibility Advisory Committee be adjourned at 11:38 a.m. CARRIED THIS COMMITTEE REPORT IS NOT TO BE CONSIDERED THE FINAL DOCUMENT OF THE CORPORATION UNTIL APPROVED BY SIMCOE COUNTY COUNCIL. Next Scheduled Meeting: Tuesday, May 21, 2024 Page 18 of 154 Page 4 of 39 5.b) Minutes of Joint Accessibility Advisory Committee meeting on Tuesda... OO N Q N •0 N > N w Z � 0-6 � O WIN= V •� 'Ln 0 H � NV Uw U a Page 19 of 154 Page 5 of 39 5.b) Minutes of Joint Accessibility Advisory Committee meeting on Tuesda... U bb (d > C U L U � (d � _U H U U C L M > U O L M O d U M .E U 1w L m O +-' H C C �U U U U N L En U O L ul "0 En s O I c O U U U = V L r U L O I a O m 3 s r U v� V1 �, 4 O cd U "0 ; N U v� b rn v� 4 C C C C U U U U L V cd U U U M L C O C: C: a U U EA o C U i cd cd b0 p W , .- � d O d > "> r O N � U u v 0 ?V -p O o � "� a) "c s g a L. = w z N 4 � 3 L.. 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COUNTY OF $1MCOINMOOO S .r-- Joint Accessibility Advisory Committee (AAC) Jointly Serving: The Corporation of the County of Simcoe The Corporation of the Township of Springwater The Corporation of the Township of Tay The Corporation of the Township of Oro-Medonte The Corporation of the Township of Adjala-Tosorontio The Corporation of the Town of Midland Terms of Reference Purpose The Joint Accessibility Advisory Committee ("Committee") is established by the Corporation of the County of Simcoe("Simcoe"), the Corporation of the Township of Springwater ("Springwater"), the Corporation of the Township of Tay ("Tay"), the Corporation of the Township of Oro-Medonte ("Oro-Medonte"), the Corporation of the Township of Adjala-Tosorontio ("Adjala-Tosorontio"), and the Corporation of the Town of Midland in accordance with Ontarians with Disabilities Act 2001, and the Accessibility for Ontarians with Disabilities Act, 2005 ("Acts"), and shall act as an advisory body in accordance with both Acts and all related standards. Responsibilities The Committee shall: a) Provide input on the preparation of the multi-year accessibility plans for consideration by the respective municipal Council. The plans will address and include steps that each municipality has taken and plans to take with respect to the identification, removal and prevention of barriers to persons with disabilities as required by legislation. b) Advise on major accessibility issues related to the significant renovation, operation, purchase or lease of buildings or structures or parts of buildings or structures used as municipal buildings with special attention to those that the public are encouraged to utilize through the review of site plans and drawings as described within the Planning Act that the Committee selects as outlined in the Site Plan Review Guideline document. Pagel Page 33 of 154 Page 19 of 39 5.b) Minutes of Joint Accessibility Advisory Committee meeting on Tuesda... COUNTY OF $1MCOINMOOS S .r-- c) Advise on opportunities with respect to the identification and removal of barriers to persons with disabilities at facilities owned or operated by the municipalities. d) Advise on ways to improve opportunities for persons with disabilities with respect to programs and services offered by the municipalities. e) Perform other functions that are specified in the Regulations of the Acts. Composition The majority of Committee members must be person with disabilities as required under the Acts and must be residents of the County of Simcoe.All members, when eligible to vote, shall have one vote only. The Committee shall consist of ten to twelve members as follows: a) Five non-elected members who are persons with disabilities,with preference given to appoint at least one eligible resident of: • "Simcoe," • "Springwater," • "Tay," • "Oro-Medonte," • "Adjala-Tosorontio," and • "Midland." b) Five elected officials. When possible, the elected officials will be persons with disabilities. • "Simcoe"Warden (ex-officio), or designate as recommended by the Striking Committee and ratified by County Council, • One member of"Springwater" Council, • One member of"Tay' Council, • One member of"Oro-Medonte" Council, • One member of"Adjala-Tosorontio" Council, and • One member of"Midland" Council. The County may, at their discretion, authorize the appointment of: a) One citizen at large who may not be a person with a disability but who has special interest or expertise in the identification or removal of barriers or has specific expertise as a care giver to a person(s) with disabilities; and/or b) A representative of an organization representing persons with disabilities. Page 2 Page 34 of 154 Page 20 of 39 5.b) Minutes of Joint Accessibility Advisory Committee meeting on Tuesda... COUNTY OF $1MCOIUMOOS S .r-- Recruitment All participating municipalities will be responsible for advertising recruitment opportunities through local newspapers, local libraries, and relevant organizations representing persons with disabilities. The participating municipalities will each be responsible for promoting recruitment opportunities on their respective website and through their social media accounts and gathering applications. Each of the participating municipalities, at their own expense, may do enhanced advertising. Appointmentof Members Elected officials are to be appointed by their respective Council or in accordance with their applicable by-laws or policies. The respective Councils shall review the applications received within their municipality and appoint one citizen appointee from their municipality and forward that name to the County to form the committee membership. Should one of the participating lower tier municipalities be unable to appoint their citizen appointee, the County Clerk may forward any remaining applications received by the County for their consideration. Term of Appointment a) Elected Officials: • "Simcoe"Council member shall serve for the term of office; • "Springwater' Council Member shall serve for the term as specified by his/her Council; • "Tay' Council Member shall serve for the term as specified by his/her Council; • "Oro-Medonte" Council Member shall serve for the term as specified by his/her Council; • "Adjala-Tosorontio" Council Member shall serve for the term as specified by his/her Council; • "Midland" Council member shall serve for the term as specified by his/her Council. b) Non-elected representatives: • The term shall coincide with the term of Council. Page 3 Page 35 of 154 Page 21 of 39 5.b) Minutes of Joint Accessibility Advisory Committee meeting on Tuesda... COUNTY OF $1MCOINMOOS S .r-- • Representatives are eligible for re-appointment. Members may be required to resign from the "Committee" if they have been absent for three consecutive meetings without good cause. ChairNice-Chair The Chair and Vice-Chair of the "Committee" shall be elected at the first meeting of the "Committee" every second year. Quorum More than half of the members eligible to vote must be present in order to transact business. Meetings Meetings may be scheduled as required each year to support staff reporting and the advisory committee providing guidance and conducting facility reviews resulting in improved accessible services and facilities. All meetings shall be held during the day at a location to be determined. Resources The Clerk's Departments for "Simcoe," "Springwater," "Tay," "Oro-Medonte," "Adjala- Tosorontio," and "Midland" will share the responsibility for administrative support as appropriate, including co-ordination of meetings, compilation of agenda material, and meeting support. Responsibility for creating and distributing the agendas and record of proceedings will reside with "Simcoe". Other staff resources by"Simcoe," "Springwater," "Tay," "Oro-Medonte," "Adjala- Tosorontio," and "Midland" will be available for their respective facility reviews and as required. The effectiveness of having a joint"Committee" will be subject to review by all participating municipal Councils at least once per term. Reporting The "Committee" shall report to the respective Councils, in accordance with the provisions of their respective Procedure By-laws. The presentation of the Committee's activities will be in the form of a report containing a record of those present at the Page 4 Page 36 of 154 Page 22 of 39 5.b) Minutes of Joint Accessibility Advisory Committee meeting on Tuesda... COUNTY OF $1MCOIUMOOO S .r-- meeting, the items considered, and the recommendations of the "Committee". The respective Councils may only consider and act on the recommendations within their jurisdiction. The "Committee" does not have the authority to specifically direct the activities of staff. Remuneration Non-elected representatives shall be compensated in accordance with the existing policies of the Corporation of the County of Simcoe. Each participating municipality shall reimburse "Simcoe"for all expenses associated with their non-elected representative for all regular meetings and facility reviews annually, effective January 2021. Elected officials shall be compensated in accordance with existing policies of their respective municipalities. Non-elected representatives who are persons with disabilities will be provided, at the expense of their respective municipality, with the resources related to their disability that are deemed necessary for them to fully participate in the "Committee's" activities. The resources could include such things as transportation, sign language, Braille translation etc. Any equipment shall remain the property of respective municipality. Terms of Reference Approved: County Council: November 12, 2019 Township of Springwater: December4, 2019 Township of Tay: February 12, 2020 Township of Oro-Medonte: November 27, 2019 Township of Adjala-Tosorontio: December 11, 2019 Town of Midland: September 6, 2023 Page 5 Page 37 of 154 Page 23 of 39 5.b) Minutes of Joint Accessibility Advisory Committee meeting on Tuesda... 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County of Simcoe/ Township of Springwater/ Township of Tay Township of Oro-Medonte/ Township of Adjala-Tosorontio Accessibility Facility Review Checklist Facility Name: Facility Address: Date of Review: Completed By: Accessible Approach and Entrance Equitable Use ❑ Is there an accessible route from the street that is the same for everyone? ❑ Is the accessible route from parking the same for all users? ❑ Is the main entrance the same for all users? ❑ Is the design appealing, with accessibility well-integrated into the design? ❑ Are sidewalks level? ❑ If there is curb cuts, are they clearly marked in yellow? Flexible Use ❑ Is there more than one way to enter the building? ❑ If there is a ramp, are there also stairs that are designed according to Ontario Building Code requirements? Simple and Intuitive Use ❑ Is the route to the building easy to find and use? ❑ Is the entrance easy to find? ❑ Can you see vertical transportation options, such as elevators, from the entrance? ❑ Are vertical transportation options clearly marked with directional signage? Updated: November 2020 Page 1 of 10 Page 43 of 154 Page 29 of 39 5.b) Minutes of Joint Accessibility Advisory Committee meeting on Tuesda... Perceptible Information ❑ Is there exterior signage, and is it usable by all people? ❑ Is good lighting available? ❑ Is the building directory easy to find, if applicable? Tolerance for Error ❑ Is the path of travel free of danger from cars? ❑ Does the path avoid unexpected level changes? ❑ Is there shelter at the entrance for use in bad weather? Low Physical Effort ❑ Are the routes to entrances efficient, minimizing wasted effort? ❑ Can all people easily use both inside and outside doors? Size and Space for Approach and Use ❑ Can outside building areas be used by all people? ❑ Is there room to exit a vehicle, if using an assistive device such as a scooter or wheelchair or if carrying large packages? ❑ Is accessible parking spaces clearly identified with appropriate signage? ❑ Is the parking lot pavement smooth and level, without major cracks and bumps? ❑ Is there a designated service animal relief area? Comments: Updated: November 2020 Page 2 of 10 Page 44 of 154 Page 30 of 39 5.b) Minutes of Joint Accessibility Advisory Committee meeting on Tuesda... Access to Goods, Services, Programs, and Activities Equitable Use ❑ Is the same, accessible route to the lobby and throughout the building available to everyone? ❑ Can all public spaces be used by everyone? ❑ Can seating be used by everyone? ❑ Does seating contrast with walls, floors and surrounding area? ❑ Are glass doors or large windows clearly labelled? ❑ Is there quiet space available for discussions, if required? ❑ Is there space near the entrance for customers to park scooters? ❑ Are floor mats placed where necessary and well secured? ❑ Do stairways have sturdy handrails? ❑ Are stairs safe and wide enough? ❑ Are the colours of doors and/or doorframes in hallways contrast with the colours of the walls? ❑ Is the flooring non-slip and non-shiny? ❑ Are hallways wide enough for walkers or wheelchairs? ❑ Can the entrance to each space be accessed by everyone? ❑ Can everyone make use of tables, counters, and controls? ❑ Is the design appealing to all users? ❑ Is the air quality satisfactory for all users? ❑ Are accessible features built into the overall design scheme? Flexible Use ❑ Does the interior route provide choices to users? (For example, if there is an elevator or escalator, are there also stairs designed according to Ontario Building Code requirements?) ❑ Are seating options varied (mix of heights, movable)? ❑ Can daily users adjust temperature controls in their local area? Updated: November 2020 Page 3 of 10 Page 45 of 154 Page 31 of 39 5.b) Minutes of Joint Accessibility Advisory Committee meeting on Tuesda... Simple and Intuitive Use ❑ If there is more than one floor, is there a consistent layout? ❑ Are routes through the building easy to find? ❑ Are elevators and other key areas visible or clearly marked? ❑ Does signage address a wide range of literacy skills? Perceptible Information ❑ Does the building information system use a mix of symbols, print, and/or tactile methods to present vital information? ❑ Do all rooms have signage in accessible formats with good contrast? ❑ Is the signage readable under a range of conditions? ❑ Are building acoustics designed for effective communication? ❑ Is there background music? If so, is it low enough in volume so customers can hear conversations clearly? ❑ Is good lighting available? ❑ Are emergency alarms visible to people who have hearing loss? ❑ Are emergency maps or exits accessible for all people? ❑ Is there a designated medication administration site with a sink for handwashing? Tolerance for Error ❑ Are hazardous elements eliminated, isolated or shielded? This includes: • Staircases (especially the undersides)? • Hanging signs or structural elements? • Access to dangerous areas? ❑ Is the route efficient, minimizing wasted effort? ❑ Are there places to sit and rest along long corridors? Are there railings? ❑ can doors and windows be opened easily? Updated: November 2020 Page 4 of 10 Page 46 of 154 Page 32 of 39 5.b) Minutes of Joint Accessibility Advisory Committee meeting on Tuesda... Size and Space for Approach and Use ❑ Can people using wheelchairs, scooters, walkers and strollers enter and exit easily? ❑ Within each area, is there a clear line of sight to important elements for any seated or standing user? ❑ Can all components be used by people of different heights? ❑ Can all controls be reached and used by people with varied abilities? ❑ Is there adequate space to use equipment (walkers, strollers, etc.)? Comments: Updated: November 2020 Page 5 of 10 Page 47 of 154 Page 33 of 39 5.b) Minutes of Joint Accessibility Advisory Committee meeting on Tuesda... Usability of Restrooms Equitable Use ❑ Is a restroom with accessible features located as conveniently as other restrooms? ❑ Is the accessible design appealing to all users? ❑ Are accessible features built into the design? ❑ Is the air quality satisfactory for users (well vented, limited scented products, etc.)? Flexible Use ❑ Is there a family restroom that parents with children and others needing help can use? Simple and Intuitive Use ❑ Is the route to the restroom easy to find and use? ❑ Is the entrance easy to find? ❑ Are the soap dispensers and faucets well placed and easy to use? Perceptible Information ❑ Is the restroom signage usable by people with low or no vision or limited literacy (including pictograms)? ❑ Is good lighting available? Tolerance for Error ❑ Have tripping hazards been eliminated? ❑ Are all fixtures free from objects that block and limit their use? ❑ Are heated pipes shielded to prevent burns? ❑ Can toilet stall doors be closed and locked with limited manual dexterity? Updated: November 2020 Page 6 of 10 Page 48 of 154 Page 34 of 39 5.b) Minutes of Joint Accessibility Advisory Committee meeting on Tuesda... ❑ Can people with children and using equipment easily get in and out of the stall? Low Physical Effort ❑ If there are multiple floors, is an accessible restroom on each floor? ❑ Does the route to the restroom minimize wasted effort? ❑ Can the door be opened with ease by people with limited strength? ❑ Can all controls be operated with ease by people with limited strength? ❑ Are there grab bars in the accessible toilet stall? Size and Space for Approach and Use ❑ Can the features be used by people of different heights? ❑ Does the stall door provide room to enter and exit if using any equipment, or carrying packages, luggage, etc.? ❑ Is there room for a helper or parent in the toilet stall? ❑ Is the space free of obstacles that interfere with use (trash receptacles, supply storage)? Comments: Updated: November 2020 Page 7 of 10 Page 49 of 154 Page 35 of 39 5.b) Minutes of Joint Accessibility Advisory Committee meeting on Tuesda... Additional Access Equitable Use ❑ Are drinking fountains reachable by children, people of various heights, and seated individuals? ❑ Are accessible features built into the design? Flexible Use ❑ Are public telephones useable by people at different heights? Simple and Intuitive Use ❑ Are drinking fountains and public telephones readily found? Perceptible Information ❑ Is signage provided in legible fonts and pictograms? ❑ Is good lighting available? ❑ Does the acoustic environment allow for effective telephone use? Tolerance for Error ❑ Does the position of drinking fountains, telephones, etc. avoid hazards? ❑ Are protruding objects shielded? ❑ Does the location of public telephones assure some level of privacy? Low Physical Effort ❑ Are the fountains, telephones, etc. easy to use by people of various heights? ❑ Are there places to sit while using the public telephones? Updated: November 2020 Page 8 of 10 Page 50 of 154 Page 36 of 39 5.b) Minutes of Joint Accessibility Advisory Committee meeting on Tuesda... Size and Space for Approach and Use ❑ Does the placement of the fountains, telephones, etc. allow for use by a person using any equipment? Comments: Additional Comments and Notes: Updated: November 2020 Page 9 of 10 Page 51 of 154 Page 37 of 39 5.b) Minutes of Joint Accessibility Advisory Committee meeting on Tuesda... Note: These questions were adopted from the Accessibility Directorate of Ontario's Guide "Making Accessibility Happen: Your Guide to Serving on a Municipal Accessibility Advisory Committee" and the Principles of Universal Design by the Global Universal Design Educator's Network (GUDEN). The seven principles of universal design are described below: 1. Equitable Use The design can be used by people with diverse abilities. 2. Flexible Use The design accommodates a wide range of individual preferences and abilities. 3. Simple and Intuitive Use The design is easy to understand, regardless of the user's experience; knowledge, language skills or level of concentration. 4. Perceptible Information The design communicates necessary information effectively to the user regardless of other conditions or the user's abilities. 5. Tolerance For Error The design minimizes hazards and the adverse effects of accidental or unintended actions. 6. Low Physical Effort The design can be used efficiently and comfortably with a minimum of fatigue. 7. Size and Space for Approach and Use Appropriate size and space is provided for approach, reach, manipulation, and use regardless of user's body size, posture or mobility. Updated: November 2020 Page 10 of 10 Page 52 of 154 Page 38 of 39 5.b) Minutes of Joint Accessibility Advisory Committee meeting on Tuesda... Accessibility Plan Evaluation Museum Name: Simcoe County Museum Score 10/10: Each year, eligible applicants to the Community Museum Operating Grant(CMOG) program are required to submit materials for evaluation to ensure that they continue to meet the criteria established in Regulation 877,"Grantsfor Museums"underthe Ontario Heritage Act, including the Standards for Community Museums. The museum's individual Accessibility Plan: 1. Follows principles in the Physical Plant Standard policyand Community Standard policy.YES 2. References other Standards such as Exhibition and Interpretation and Education Standards.YES 3. Draws upon the Accessibility Policy or Plan of the municipality or larger entity to which the museum reports (only if municipal museum).YES 4. Covers 3-5 years and is no more than 5 pages long.YES 5. Assigns responsibilities for improvements to specific areas of the museum's operations such as the Board or curatorial staff. NO Evaluation: Simcoe County Museum's Accessibility plan follows the principles in the Physical Plant and Community Standard and references the HR, Exhibition, and Interpretation/Education Standards.The plan covers 5 years and indicates that the museum's Accessibility Plan will be updated with feedback from the public and consultation with the Joint Advisory Committee. It indicates current and future provisions forcapital improvements or othertypes of access. It is good to see in the Plan that, "As the Museum begins the process of developing a three-phase expansion and renovation over the next seven years, creating a barrierfree and inclusive environmentwill be a primary consideration."The plan also specifically mentions training forstaff and all volunteers in accessible customer service, other accessibility standards and aspects of the AODA and of the Ontario Human Rights Code that relate to persons with disabilities. The plan also indicates that the museum's website is AODA compliant, and that itwill be kept up to date and considered underfuture planning for accessibility. Page 53 of 154 Page 39 of 39 5.c) Minutes of Traffic Safety Advisory Committee meeting held on Thursd... The Township of Oro-Medonte �+ Traffic Safety Advisory Committee Township of Meeting Minutes Council Chambers Proud Hcritage,Exciting Future Thursday, March 21, 2024 5:30 p.m. Present: Mayor Randy Greenlaw Councillor David Clark (Chair) Councillor Lori Hutcheson Karen Brazier-Salo ..� Taylor Green Martin Murray Zoe Rowe Watson (left @ 6:35 p.m.) Regrets: Lesley Buchan Staff Present: Shawn Binns, Director, Operations and Community Services; Karla Musso-Garcia, Manager, Operations; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; PC Matt Roberge, Ontario Provincial Police Councillor Clark assumed the Chair and called the meeting to order. 1. Agenda Approval: a) Motion to Approve the Agenda. Motion No. TSAC240321-1 Moved by Brazier-Salo, Seconded by Rowe Watson It is recommended that the agenda for the Traffic Safety Advisory Committee meeting held on Thursday, March 21, 2024 be received and approved. Carried. 2. Disclosure of Pecuniary Interest: None declared. Page 1 of 3 Page 54 of 154 5.c) Minutes of Traffic Safety Advisory Committee meeting held on Thursd... Traffic Safety Advisory Committee Minutes — Thursday, March 21 , 2024. 3. Approval of Minutes of Previous Meeting: a) Minutes of Traffic Safety Advisory Committee meeting held on Thursday, January 25, 2024. Motion No. TSAC240321-2 Moved by Green, Seconded by Murray It is recommended that the draft minutes of the Traffic Safety Advisory Committee meeting held on Thursday, January 25, 2024 be received and approved as printed and circulated. Carried. 4. Reports of Municipal Officers/Committee Members: a) Councillor Clark and Councillor Hutcheson re: Development of Committee Work Plan 2024-2026. Motion No. TSAC240321-3 Moved by Green, Seconded by Brazier-Salo It is recommended 1 . That the correspondence presented by Councillor Clark re: Development of Committee Work Plan 2024-2026 be received. 2. That it is recommended to Council that the Traffic Safety Advisory Committee Work Plan 2024-2026 be adopted. Carried. b) OCS2024-08 Justin Metras, Manager, Infrastructure and Capital Projects re: Award of Tender OCS RFT24-004 Warminster Sideroad Pedestrian Signals. Motion No. TSAC240321-4 Moved by Rowe Watson, Seconded by Green It is recommended that OCS2024-08 Justin Metras, Manager, Infrastructure and Capital Projects and presented by Shawn Binns, Director, Operations & Community Services re: Award of Tender OCS RFT24-004 Warminster Sideroad Pedestrian Signals be received for information only. Carried. Page 2 of 3 Page 55 of 154 5.c) Minutes of Traffic Safety Advisory Committee meeting held on Thursd... Traffic Safety Advisory Committee Minutes — Thursday, March 21 , 2024. c) Shawn Binns, Director, Operations & Community Services re: Traffic Data Collection 2019-2023. Motion No. TSAC240321-5 Moved by Murray, Seconded by Green It is recommended that the correspondence presented by Shawn Binns, Director, Operations & Community Services re: Traffic Data Collection 2019-2023 be received and brought back to a future meeting. Carried. d) Shawn Binns, Director, Operations and Community Services re: Discussion: Regular Meeting Schedule. Motion No. TSAC240321-6 Moved by Brazier-Salo, Seconded by Murray It is recommended that the verbal information presented by Councillor Clark and Shawn Binns, Director, Operations and Community Services re: Discussion: Regular Meeting Schedule be received. Carried. 5. Next Meeting Date: To be Confirmed. 6. Adjournment: a) Motion to Adjourn. Motion No. TSAC240321-7 Moved by Murray, Seconded by Brazier-Salo. It is recommended that we do now adjourn at 6:39 p.m. Carried. Councillor David Clark, Chair Janette Teeter, Deputy Clerk Page 3 of 3 Page 56 of 154 5.c) Minutes of Traffic Safety Advisory Committee meeting held on Thursd... Mandate The Traffic Safety Advisory Committee (TSAC) provides a community perspective on road safety issues and policies, promotes public awareness and education for road safety initiatives and programs, with an aim to enhance community participation and collaboration to enhance traffic safety in the Township of Oro-Medonte. The Committee acts as an advisory body to Council on the above. Draft Workplan 1. Support Action: Q1-Q2 2024 • Action: Define messaging and support strategies. • Steps: • Collaborate with the OPP to access available messaging and support materials as well as engagement/programs—targeted messages. Review opportunities for collaboration as OPP initiative. • Clearly define the target audience and create personas for effective messaging. • Reach out to Georgian College or local marketing experts for consultation on message consistency. • Differentiate between local and Twp. Wide. 2. Engagement Methods Action: Q2-Q3 2024 • Action: Develop and implement engagement methods. • Steps: • Identify key individuals/community leaders for targeted engagement. • Create a social media strategy and schedule posts. 1. Identify goals of engagement. (i.e., #of followers, interaction data, etc) • Plan Townhall engagement events and set dates—Community Consultation Group. • Identify upcoming community events to participate in or host. • Review current incident reporting and opportunities to better capture traffic related concerns. 3. Promoting Safe Driving Behavior Action: Q2-Q3 2024 • Action: Implement safe driving promotion initiatives. • Steps: Page 57 of 154 5.c) Minutes of Traffic Safety Advisory Committee meeting held on Thursd... • Develop a driver pledge program, including the design and production of bumper stickers. • Launch social media campaigns to encourage good driving behavior. • Establish a hotline for reporting incidents and define the process for handling reports. 4. Targeted Enforcement Action: Q2-2024—Q4 2025 • Action: Enhance traffic compliance in targeted areas • Steps ■ Review previously collected Black Cat data for areas to identify "hot spots" Q 2—2024 ■ Select 2-3 areas as priorities for enforcement/engagement/education Opp enforcement Dynamic radar signs ■ Review automated speed enforcement following update to Community Safety Zone Bylaw/Policy(2025). 5. Data Collection and Sharing Action: Q1 2025 • Action: Manage data collection and sharing efforts. • Steps: • Review data collected to identify"hotspots"for strategies (Q2—2024) • Review Traffic Calming measures implemented by OM to date Q2-2024 • Utilize and design black cat data and create a strategy for presenting this data to the public. • Determine the best communication channels for sharing data (e.g., social media, mailers, website). • Create a schedule for data sharing to keep the community informed. 6. Review and recommended policies: 2024-2025 Action: Work with Township staff to draft, review and recommend policies: Steps: Policy to establish speed limits—(Q2—2024) Review draft policy for establishing community zones (Q3-2024) Review and Update Community Safety Zone Bylaw (Q4 2024-Q1 2025) Page 58 of 154 5.c) Minutes of Traffic Safety Advisory Committee meeting held on Thursd... Review and advise Council on traffic related service levels stemming from Corporate Service Review anticipated for completion in 2024. Review feasibility of traffic calming policy/strategy Page 59 of 154 5.d) Minutes of Special Council meeting held on Wednesday, March 20, 202... The Township of Oro-Medonte Special Council Meeting Minutes Township of Electronic Hybrid Meeting Proud Heritage,Exciting Future Wednesday, March 20, 2024 9:03 a.m. 2022-2026 Council Present: Mayor Randy Greenlaw Deputy Mayor Peter Lavoie Councillor Lori Hutcheson Councillor John Bard Councillor David Clark Councillor Richard Schell Councillor Robert Young Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Present: Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Nelly Morrow, Director, Finance/Chief Financial Officer; Tamara Obee, Director, Human Resources; Michelle Jakobi, Director, Environmental Services; Brent Spagnol, Director, Development Services; Ralph Dominelli, Executive Staff Officer/Fire Chief; Curtis Shelswell, Chief Municipal Law Enforcement Officer; George Vadeboncoeur, Manager, Planning Special Projects; Kamil Burdyna, Manager, Development Engineering; Justin Metras, Manager, Infrastructure and Capital Projects; Harold Daynard, Manager, Information Technology; Roz Llewellyn, Manager, Community Services; Jenny Leggett, Manager, Communications and Public Relations; Jennifer Whitley, Economic Development Officer; Sam Flowers, Website Information Coordinator; Vanessa Cooper, Social Media Coordinator/Corporate Executive Assistant; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Ryan Hill, IT Help Desk Technician; Jason Scharapenko, Information Technology Technician (IT) All Council and staff participated via Zoom platform. 1. Call to Order - Reading of Land Acknowledgement: Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order. The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi Page 1 of 4 Page 60 of 154 5.d) Minutes of Special Council meeting held on Wednesday, March 20, 202... Special Council Minutes — Wednesday, March 20, 2024 [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. SC240320-1 Moved by Schell, Seconded by Hutcheson Be it resolved that the agenda for the Special Council meeting of Wednesday, March 20, 2024 be received and adopted. Carried. Motion No. SC240320-2 Moved by Hutcheson, Seconded by Clark Be it resolved that Rule 14.20a), as per the Procedural By-law No. 2023-043, be suspended in order to allow the meeting to proceed past the 4 hour adjournment requirement, if necessary. Carried. 3. Disclosure of Pecuniary Interest: Mayor Greenlaw declared a potential conflict of interest on Item 5a) Robin Dunn, CAO and Senior Management Team re: 2024 Budget Recalibration. The Township provides funding to the Oro-Medonte and Coldwater Agricultural Societies. My personal business provides ATM services for these Fall Fairs. I have recused myself from voting on these matters when we ratified a two-year budget in 2023. Therefore, I wanted to identify that if discussion specifically regarding these matters were to come up during the meeting, then at that time I would hand the chair over to the Deputy Mayor and remove myself from the discussion. Page 2 of 4 Page 61 of 154 5.d) Minutes of Special Council meeting held on Wednesday, March 20, 202... Special Council Minutes — Wednesday, March 20, 2024 4. Open Forum: None. 5. Reports of Municipal Officers for Action: a) Robin Dunn, CAO and Senior Management Team re: 2024 Budget Recalibration. Motion No. SC240320-3 Moved by Lavoie, Seconded by Bard JIN�� Be it resolved 1. That the information presented by Robin Dunn, CAO and Senior Management Team re: 2024 Budget Recalibration be received. 2. That the 2024 budget recalibration be brought forward to the March 27, 2024 Council meeting for adoption. Carried. 6. Confirmation By-Law: a) 2024-032: Being a By-Law to Confirm the Proceedings of the Special Council Meeting held on Wednesday, March 20, 2024. Motion No. SC240320-4 Moved by Young, Seconded by Schell Be it resolved that By-Law No. 2024-032: Being a by-law to confirm the proceedings of the Special Council meeting held on Wednesday, March 20, 2024 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 3 of 4 Page 62 of 154 5.d) Minutes of Special Council meeting held on Wednesday, March 20, 202... Special Council Minutes — Wednesday, March 20, 2024 7. Adjournment: a) Motion to Adjourn. Motion No. SC240320-5 Moved by Clark, Seconded by Lavoie Be it resolved that we do now adjourn at 2:06 p.m. Carried. Mayor, Randy Greenlaw Clerk, Yvonne Aubichon Page 4 of 4 Page 63 of 154 5.e) Minutes of Special Council meeting held on Monday, March 25, 2024. The Township of Oro-Medonte Special Council Meeting Minutes �~ Council Chambers (W Township of In-Person Only Livestream/YouTube Proud Heritage,Exciting Future will not be available Monday, March 25, 2024 3:00 p.m. 2022-2026 Council Present: Mayor Randy Greenlaw Deputy Mayor Peter Lavoie Councillor Lori Hutcheson Councillor John Bard . Councillor David Clark Councillor Richard Schell Councillor Robert Young Staff John Daly, Acting Clerk Present: 1. Call to Order - Reading of Land Acknowledgement: Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order. The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. Page 1 of 4 Page 64 of 154 5.e) Minutes of Special Council meeting held on Monday, March 25, 2024. Special Council Minutes — Monday, March 25, 2024 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. SC240325-1 Moved by Young, Seconded by Lavoie Be it resolved that the agenda for the Special Council meeting of Monday, March 25, 2024 be received and adopted. Carried. Motion No. SC240325-2 Moved by Clark, Seconded by Hutcheson Be it resolved that Rule 14.20a), as per the Procedural By-law No. 2023-043, be suspended in order to allow the meeting to proceed past the 4 hour adjournment requirement, if necessary. Carried. 3. Disclosure of Pecuniary Interest: None declared. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. SC240325-3 Moved by Schell, Seconded by Young Be it resolved that we do now go in Closed Session at 3:03 p.m. to discuss • Personal matters about an identifiable individual, including municipal or local board employees (CAO Recruitment). Carried. Page 2 of 4 Page 65 of 154 5.e) Minutes of Special Council meeting held on Monday, March 25, 2024. Special Council Minutes — Monday, March 25, 2024 b) Motion to Rise and Report. Motion No. SC240325-4 Moved by Hutcheson, Seconded by Bard Be it resolved that we do now Rise at 7:40 p.m. and Report on the Closed Session Item 4 c) Council re: Personal matters about an identifiable individual, including municipal or local board employees (CAO Recruitment). Carried. c) Council re: Personal matters about an identifiable individual, including municipal or local board employees (CAO Recruitment). The following staff was present: John Daly, Acting Clerk. Motion No. SC240325-5 Moved by Lavoie, Seconded by Clark Be it resolved 1. That the confidential information presented by Council re: Personal matters about an identifiable individual, including municipal or local board employees (CAO Recruitment) be received. 2. That Human Resources staff be advised to proceed accordingly, as directed by Council. Carried. 5. Confirmation By-Law: a) 2024-033: Being a By-Law to Confirm the Proceedings of the Special Council Meeting held on Monday, March 25, 2024. Motion No. SC240325-6 Moved by Bard, Seconded by Schell Be it resolved that By-Law No. 2024-033: Being a by-law to confirm the proceedings of the Special Council meeting held on Monday, March 25, 2024 be read a first, second and third time, passed, be engrossed by the Acting Clerk, signed and sealed by the Mayor. Carried. Page 3 of 4 Page 66 of 154 5.e) Minutes of Special Council meeting held on Monday, March 25, 2024. Special Council Minutes — Monday, March 25, 2024 6. Adjournment: a) Motion to Adjourn. Motion No. SC240325-7 Moved by Clark, Seconded by Young Be it resolved that we do now adjourn at 7:43 p.m. Carried. Mayor, Randy Greenlaw Acting Clerk, John Daly Page 4 of 4 Page 67 of 154 5.f) Minutes of Council meeting held on Wednesday, March 27, 2024. The Township of Oro-Medonte Council Meeting Minutes Township of Electronic Hybrid Meeting Proud Heritage,Exciting Future Wednesday, March 27, 2024 2:35 p.m. 2022-2026 Council Present: Mayor Randy Greenlaw Deputy Mayor Peter Lavoie Councillor Lori Hutcheson Councillor John Bard (arrived @ 2:40 p.m.) Councillor David Clark Councillor Richard Schell Councillor Robert Young Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Present: Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Nelly Morrow, Director, Finance/Chief Financial Officer; Ralph Dominelli, Executive Staff Officer/Fire Chief; Tamara Obee, Director, Human Resources; Brent Spagnol, Director, Development Services; Michelle Jakobi, Director, Environmental Services; George Vadeboncoeur, Manager, Planning Special Projects; Curtis Shelswell, Manager, Municipal Law Enforcement; Justin Metras, Manager, Infrastructure and Capital Projects; Jenny Legget, Manager, Communications and Public Relations; Karla Musso-Garcia, Manager, Operations; Roz Llewellyn, Manager, Community Recreation; Jodi Grubb, Supervisor, Community Recreation and Special Events; Jason Scharapenko, Information Technology Technician (IT) All Council and staff participated via Zoom platform. 1. Call to Order - Reading of Land Acknowledgement: Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order followed by the reading of the Land Acknowledgement. The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. Page 1 of 14 Page 68 of 154 5.f) Minutes of Council meeting held on Wednesday, March 27, 2024. Council Meeting Minutes — Wednesday, March 27, 2024. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C240327-1 Moved by Lavoie, Seconded by Young Be it resolved that the agenda for the Council meeting of Wednesday, March 27, 2024 be received and adopted. Carried. Motion No. C240327-2 Moved by Schell, Seconded by Hutcheson Be it resolved that Rule 14.20a), as per the Procedural By-law No. 2023-043, be suspended in order to allow the meeting to proceed past the 4 hour adjournment requirement, if necessary. Carried. 3. Disclosure of Pecuniary Interest: Councillor Schell declared a conflict of interest on Item 4e) Robin Dunn, CAO re: Solicitor- client privilege; Litigation affecting the municipality (Short Term Rentals (STR)). Councillor Schell indicated he owns and operates a short term rental property. Mayor Greenlaw declared a conflict of interest on Item 11d) DS2024-043, Robin Dunn, CAO and Senior Management Team re: Environmental Initiative Budget Ratification- Environmental Program Implementation. Mayor Greenlaw indicated the following: Similar to my submission of March 20, 2024, the Township provides funding to the Oro-Medonte and Coldwater Agricultural Societies. My personal business provides ATM services for these organizations Fall Fairs. I have recused myself from participating and voting on these two Page 2 of 14 Page 69 of 154 5.f) Minutes of Council meeting held on Wednesday, March 27, 2024. Council Meeting Minutes — Wednesday, March 27, 2024. specific items when the 2023,2024 Budget was discussed and approved. Therefore, I am identifying that if discussion specifically regarding these matters were to come up during the meeting, then at that time I would hand the chair over to the Deputy Mayor and remove myself from the discussion. If no amendment to the funding is required, I will ask the Clerk to guide me on how to proceed to ensure no inappropriate participation by myself occurs. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. C240327-3 Moved by Young, Seconded by Bard Be it resolved that we do now go in Closed Session at 2:40 p.m. to discuss • Litigation affecting the municipality; Solicitor-client privilege (Procurement); (Short Term Rentals (STR)); • Personal information about an identifiable individual (Couchiching OPP Detachment Board, Oro-Medonte Community Representative); • Litigation affecting the municipality (Carriage Hills/Carriage Ridge). Carried. b) Motion to Rise and Report. Motion No. C240327-4 Moved by Hutcheson, Seconded by Lavoie Be it resolved that we do now Rise at 4:01 p.m. and Report on the Closed Session Items 4 c) Robin Dunn, CAO; and Donna Hewitt, Director, Corporate Services, re: Litigation affecting the municipality; Solicitor-client privilege (Procurement); d) Jenny Legget, Manager, Communications & Public Relations re: Personal information about an identifiable individual (Couchiching OPP Detachment Board, Oro-Medonte Community Representative); e) Robin Dunn, CAO; and Nelly Morrow, Director, Finance/Chief Financial Officer re: Litigation affecting the municipality (Carriage Hills/Carriage Ridge); f) Robin Dunn, CAO re: Litigation affecting the municipality; Solicitor-client privilege (Short Term Rentals (STR)). Carried. Page 3 of 14 Page 70 of 154 5.f) Minutes of Council meeting held on Wednesday, March 27, 2024. Council Meeting Minutes — Wednesday, March 27, 2024. c) Robin Dunn, CAO; and Donna Hewitt, Director, Corporate Services, re: Litigation affecting the municipality; Solicitor-client privilege (Procurement). The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Ralph Dominelli, Executive Staff Officer/Fire Chief; Shawn Binns, Director, Operations and Community Services; Brian Chung, Aird & Berlis LLP. Motion No. C240327-5 Moved by Clark, Seconded by Bard Be it resolved 1. That confidential correspondence presented by Robin Dunn, CAO; Donna Hewitt, Director, Corporate Services; and Brian Chung, Aird & Berlis LLP re: Litigation affecting the municipality; Solicitor-client privilege (Procurement) be received. 2. That staff and legal counsel proceed as directed. Carried. d) Jenny Legget, Manager, Communications & Public Relations re: Personal information about an identifiable individual (Couchiching OPP Detachment Board, Oro-Medonte Community Representative). The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Jenny Legget, Manager, Communications and Public Relations. Motion No. C240327-6 Moved by Schell, Seconded by Young Be it resolved that confidential correspondence presented by Jenny Legget, Manager, Communications & Public Relations re: Personal information about an identifiable individual (Couchiching OPP Detachment Board, Oro-Medonte Community Representative) be received and considered in conjunction with Item 11 c). Carried. Page 4 of 14 Page 71 of 154 5.f) Minutes of Council meeting held on Wednesday, March 27, 2024. Council Meeting Minutes — Wednesday, March 27, 2024. e) Robin Dunn, CAO; and Nelly Morrow, Director, Finance/Chief Financial Officer re: Litigation affecting the municipality (Carriage Hills/Carriage Ridge). The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Nelly Morrow, Director, Finance/Chief Financial Officer; Shawn Binns, Director, Operations and Community Services. Motion No. C240327-7 Moved by Bard, Seconded by Lavoie Be it resolved 1. That confidential correspondence presented by Robin Dunn, CAO; and Nelly Morrow, Director, Finance/Chief Financial Officer re: Litigation affecting the municipality (Carriage Hills/Carriage Ridge) be received. 2. That staff proceed as directed. Carried. f) Robin Dunn, CAO re: Litigation affecting the municipality; Solicitor-client privilege (Short Term Rentals (STR)). Councillor Schell declared a conflict of interest on Item 4e) Robin Dunn, CAO re: Solicitor- client privilege; Litigation affecting the municipality (Short Term Rentals (STR)) as Councillor Schell indicated he owns and operates a short term rental. Councillor Schell left the room and did not participate in the discussion or vote on this item. The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Brent Spagnol, Director, Development Services; Jenny Legget, Manager, Communications and Public Relations; Brian Chung, Aird & Berlis LLP. Motion No. C240327-8 Moved by Lavoie, Seconded by Clark Be it resolved 1. That confidential correspondence presented by Robin Dunn, CAO; and Brian Chung, Aird & Berlis LLP re: Litigation affecting the municipality; Solicitor-client privilege (Short Term Rentals (STR)) be received. 2. That staff and legal counsel proceed as directed. Carried. Page 5 of 14 Page 72 of 154 5.f) Minutes of Council meeting held on Wednesday, March 27, 2024. Council Meeting Minutes — Wednesday, March 27, 2024. 5. Minutes of Council and Committees: a) Minutes of Council meeting held on Wednesday, March 13, 2024. Motion No. C240327-9 Moved by Hutcheson, Seconded by Schell Be it resolved that the draft minutes of the Council meeting held on Wednesday, March 13, 2024 be received and adopted as printed and circulated. Carried. 6. Recognition of Achievements: None. 7. Public Meetings: None. 9. Identification From the Public of an Agenda Item of Interest: None 10.Open Forum: Motion No. C240327-10 Moved by Young, Seconded by Clark Be it resolved that Council consents to waive the Procedural By-Law No. 2023-043 to allow comments to proceed past the two (2) minute requirement. Carried. Three (3) individuals provided comments regarding Item 11a). Page 6 of 14 Page 73 of 154 5.f) Minutes of Council meeting held on Wednesday, March 27, 2024. Council Meeting Minutes — Wednesday, March 27, 2024. 11.Reports of Municipal Officers for Action: a) DS2024-036, Curtis Shelswell, Manager, Municipal Law re: Sunday Gun Hunting. Motion No. C240327-11 Moved by Bard, Seconded by Schell Be it resolved 1. That DS2024-036, Curtis Shelswell, Manager, Municipal Law re: Sunday Gun Hunting be received and adopted. 2. That Council consider Option #3 provided within the body of the report. Option #3 To permit Sunday gun hunting and staff submit the resolution of Council to the MNRF so that amendments can be made to Ontario Regulation 663/98 and advise the public of the change through the Township's website and social media feeds. 3. That if Council chooses to permit Sunday gun hunting, the Ministry of Natural Resources and Forestry be advised of this decision and request that the Ministry make the appropriate amendments under Ontario Regulation 663/98 to allow Sunday gun hunting in the Township of Oro-Medonte. Carried. b) DS2024-026, Curtis Shelswell, Manager, Municipal Law and Brooklyn Robinson, Municipal Law Enforcement Officer re: Administrative Monetary Penalty Process. Motion No. C240327-12 Moved by Hutcheson, Seconded by Schell Be it resolved 1. That DS2024-026, Curtis Shelswell, Manager, Municipal Law and Brooklyn Robinson, Municipal Law Enforcement Officer re: Administrative Monetary Penalty Process be received and adopted. 2. That staff be directed to create a policy(s) related to the appointment of Screening and Hearing Officers. 3. That staff be directed to bring the draft Administrative Monetary Penalty System (AMPS) and Screening and Hearing Officer By-law for Council's consideration. 4. That once the requisite by-laws have been given three readings, staff are directed to commence implementation of the AMP System including, but not limited to, creation of necessary documents and procedures as well as the necessary updates to existing by- laws that will be subject to AMPS. Carried. Page 7 of 14 Page 74 of 154 5.f) Minutes of Council meeting held on Wednesday, March 27, 2024. Council Meeting Minutes — Wednesday, March 27, 2024. c) CS2024-07, Jenny Legget, Manager, Communications & Public Relations re: Couchiching OPP Detachment Board Appointments. Motion No. C240327-13 Moved by Schell, Seconded by Clark Be it resolved 1. That CS2024-07, Jenny Legget, Manager, Communications & Public Relations re: Couchiching OPP Detachment Board Appointments be received and adopted. 2. That the following individuals be appointed to the Couchiching OPP Detachment Board for the term commencing April 1, 2024 and concluding November 14, 2026: a. Cathy Clark, as the Township of Oro-Medonte's community representative; b. Councillor Robert Young, as the Township of Oro-Medonte's elected representative. Carried. Council consented that Report Items 11 e) to j) be considered and passed in aggregate. e) OCS2024-07, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of Tender OCS RFT24-001 Replacement of Culvert C27. f) OCS2024-08, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of Tender OCS RFT24-004 Warminster Sideroad Pedestrian Signals. g) OCS2024-09, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of Tender OCS RFT24-006 - Road Rehabilitation — Various Locations. h) OCS2024-10, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of Tender OCS RFT24-002 Guiderail Installation. i) OCS2024-11 , Justin Metras, Manager, Infrastructure and Capital Projects re: Award of Tender OCS RFT24-003 Crack Sealing — Various Locations. j) OCS2024-12, Karla Musso-Garcia, Manager, Operations re: Award of OCS RFQ24-007 Vacuum Street Sweeper. Motion No. C240327-14 Moved by Young, Seconded by Schell Be it resolved that the award of tender Items 11 e), f), g), h), i) and j) be approved as outlined in the recommendations in the agenda reports. Carried. Page 8 of 14 Page 75 of 154 5.f) Minutes of Council meeting held on Wednesday, March 27, 2024. Council Meeting Minutes — Wednesday, March 27, 2024. 12.Reports of Municipal Officers for Information Only: a) OCS2024-06, Jodi Grubb, Supervisor, Community Recreation & Special Events re: Recreation Programs Update. b) F12024-04, Nelly Morrow, Director, Finance/Chief Financial Officer re: 2023 Treasurer's Statement of Remuneration. Motion No. C240327-15 Moved by Hutcheson, Seconded by Clark Be it resolved that the reports, as listed under Item #12, Reports of Municipal Officers for Information Only, be received: a) OCS2024-06, Jodi Grubb, Supervisor, Community Recreation & Special Events re: Recreation Programs Update; b) F12024-04, Nelly Morrow, Director, Finance/Chief Financial Officer re: 2023 Treasurer's Statement of Remuneration. Carried. d) DS2024-043, Robin Dunn, CAO and Senior Management Team re: Environmental Initiative Budget Ratification-Environmental Program Implementation. Motion No. C240327-16 Moved by Young, Seconded by Clark Be it resolved 1. That DS-2024-043 Environmental Initiative Budget Deliberations - Environmental Program Implementation Report be received. 2. And that budget requests for Mandatory Category 1 Environmental Programs be ratified. 3. And further that, Council authorize Option #2 as outlined in Report DS-2024-043, as amended: Option #2 That Council authorize the Mayor and Clerk to execute a Memorandum of Understanding for 2024 with the applicable conservation authorities subject to the following terms: • The LSRCA for the delivery of Category 2 Non-Mandatory Services related to the Lake Simcoe Protection Plan (LSPP) and Category 3 Services • The NVCA for the delivery of Category 3 Services which includes allocation contingent on reconciliation of the overlap of service coverage area of the NVCA and the SSEA. • That staff hold the overlap in reserve as directed by Council until such time as reconciliation is completed and that staff report back. • That the SSEA budget be approved as presented. Carried. Page 9 of 14 Page 76 of 154 5.f) Minutes of Council meeting held on Wednesday, March 27, 2024. Council Meeting Minutes — Wednesday, March 27, 2024. Motion No. C240327-17 Moved by Lavoie, Seconded by Hutcheson Be it resolved 1. That 2023/2024 Capital & Operating Budget Refinements, presented by Nelly Morrow, Director of Finance/Chief Financial Officer, re: 2023/2024 Capital & Operating Budget Refinements be received and adopted. 2. That the Chamber of Commerce and Orillia and Lake County budget line items be supported contingent upon receipt of the report detailing their financial operations. Carried. Motion No. C240327-18 Moved by Lavoie, Seconded by Hutcheson Be it resolved that the 2023-2024 Operating and Capital, Budgets as amended, effective March 20, 2024 be received and adopted to achieve an overall tax increase for 2024 of 4.5%, and reflect a 4.5% tax increase in 2024 to include Option #2 approved from the Environmental Initiatives Report. Carried. 8. Deputations/Presentations: a) Deputation by Linda Myles, on behalf of Engaging Residents of Oro-Medonte (EROM) re: Event, Re-imagining Development in our Rural Community, Sunday, May 5, 2024, 2:00 p.m. Oro-Medonte Community Centre. Motion No. C240327-19 Moved by Young, Seconded by Schell Be it resolved that the deputation provided by Linda Myles, on behalf of Engaging Residents of Oro-Medonte (EROM) re: Event, Re-imagining Development in our Rural Community, Sunday, May 5, 2024, 2:00 p.m. Oro-Medonte Community Centre be received. Carried. 13.Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. The following members of Council provided updates: Councillor Schell. Page 10 of 14 Page 77 of 154 5.f) Minutes of Council meeting held on Wednesday, March 27, 2024. Council Meeting Minutes — Wednesday, March 27, 2024. 14.Announcements: The following members of Council provided Announcements: Mayor Greenlaw; Councillors Young and Clark. 15.Consent Agenda: a) Correspondence dated March 5, 2024 from Orillia Public Library re: Township of Oro- Medonte Statistics: February, 2024. Staff Recommendation: Receive for Information Only. Motion No. C240327-20 Moved by Clark, Seconded by Hutcheson Be it resolved that the staff recommendation with respect to the item listed under "Consent Agenda Correspondence" be adopted as printed: a) Correspondence dated March 5, 2024 from Orillia Public Library re: Township of Oro- Medonte Statistics: February, 2024. Received for Information Only. Carried. Page 11 of 14 Page 78 of 154 5.f) Minutes of Council meeting held on Wednesday, March 27, 2024. Council Meeting Minutes — Wednesday, March 27, 2024. 16.Communications/Petitions: a) Correspondence dated March 11, 2024 from Severn Sound Environmental Association (SSEA) and Lake Simcoe Region Conservation Authority (LSRCA) re: Amendments to South Georgian Bay Lake Simcoe Source Protection Plan; Notification of Consultation Pursuant to Section 34(2) and 34(3) of the Clean Water Act 2006 and Ontario Regulation 287/07, Written Comments due to Monday, April 15, 2024. Motion No. C240327-21 Moved by Young, Seconded by Lavoie Be it resolved 1. That the correspondence dated March 11 , 2024 from Melissa Carruthers, Severn Sound Environmental Association (SSEA); and Bill Thompson, Lake Simcoe Region Conservation Authority (LSRCA) re: "Amendments to South Georgian Bay Lake Simcoe Source Protection Plan; Notification of Consultation Pursuant to Section 34(2) and 34(3) of the Clean Water Act 2006 and Ontario Regulation 287/07", be received; and 2. That Council endorse the proposed amendments to the Township of Oro-Medonte Chapters of the Severn Sound, Nottawasaga Valley, and Lake Simcoe Source Protection Area Approved Assessment Report, as well as the South Georgian Bay Lake Simcoe Source Protection Plan outlined in the "Amendments to South Georgian Bay Lake Simcoe Source Protection Plan, Notification of Consultation Pursuant to Section 34(2) and 34(3) of the Clean Water Act 2006 and Ontario Regulation 287/07" per the correspondence dated March 11 , 2024; and 3. That the SSEA and LSRCA be notified of Council's decision under the Director, Environmental Services' signature. Carried. 17.Notice of Motions: a) Brought by Councillor Clark, March 10, 2024 Notice of Motion for March 27, 2024 Council meeting To be dealt with at the April 10, 2024 Council meeting Motion for Enhanced Public Meeting Notifications Whereas, public participation in statutory public meetings related to zoning matters is crucial for the democratic process and the development of our municipality; Whereas, the Municipal Act and the Planning Act prescribe minimum standards for public notices but do not preclude municipalities from adopting practices that enhance engagement and transparency; Page 12 of 14 Page 79 of 154 5.f) Minutes of Council meeting held on Wednesday, March 27, 2024. Council Meeting Minutes — Wednesday, March 27, 2024. Whereas, it is in the public interest to ensure that individuals who take the time to comment on statutory public meetings are kept informed about the outcomes of the processes in which they are involved, in a manner that is proactive and inclusive; Now, Therefore, Be it Resolved that: 1 . The municipal staff be directed to conduct a review of practices adopted by other municipalities in Ontario, regarding the notification of individuals who have made comments during statutory public meetings related to zoning matters. This review should focus on practices that exceed the legislative requirements, particularly in terms of: a. Methods of notification (e.g., email, mail, SMS, public postings); b. Timing and frequency of updates provided to commenters; c. Clarity and comprehensiveness of the information provided; d. Use of digital platforms and social media for enhanced engagement; e. Any innovative practices that foster greater public participation and transparency. 2. Based on this review, the staff is to prepare a report that: a. Summarizes the findings of the review, highlighting best practices and innovative approaches to public notification; b. Assesses the feasibility, benefits, and potential challenges of implementing similar practices in our municipality; c. Provides recommendations on how our municipality can improve its notification practices for individuals who comment on statutory public meetings related to zoning, with an emphasis on practices that are both effective and efficient. Be it Further Resolved That this motion and its directives affirm our municipality's commitment to enhancing transparency, accountability, and public participation in the planning and development process. 18.By-Laws: None. 1�#461 19.Closed Session Items (Unfinished Items): None. Page 13 of 14 Page 80 of 154 5.f) Minutes of Council meeting held on Wednesday, March 27, 2024. Council Meeting Minutes — Wednesday, March 27, 2024. 20.Confirmation By-Law: a) 2024-034: Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, March 27, 2024. Motion No. C240327-22 Moved by Hutcheson, Seconded by Lavoie Be it resolved that By-Law No. 2024-034: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, March 27, 2024 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 21.Adjournment: a) Motion to Adjourn. Motion No. C240327-23 Moved by Bard, Seconded by Young Be it resolved that we do now adjourn at 6:14 p.m. Carried. Mayor, Randy Greenlaw Clerk, Yvonne Aubichon Page 14 of 14 Page 81 of 154 5.g) Minutes of Special Council meeting held on Wednesday, April 3, 2024... The Township of Oro-Medonte Special Council Meeting Minutes Township of Electronic Hybrid Meeting Proud Heritage,Exciting Future Wednesday, April 3, 2024 3:30 p.m. 2022-2026 Council Present: Mayor Randy Greenlaw Deputy Mayor Peter Lavoie Councillor Lori Hutcheson Councillor John Bard A& Councillor David Clark Councillor Richard Schell Councillor Robert Young Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Present: Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Brent Spagnol, Director, Development Services; Ralph Dominelli, Executive Staff Officer/Fire Chief; Curtis Shelswell, Manager, Municipal Law Enforcement; Jenny Legget, Manager, Communications and Public Relations; Garry McCartney, Chief Building Official, Andy Karaiskakis, Manager, Planning Services; Jenn Whitley, Economic Development Officer; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Jason Scharapenko, Information Technology Technician (IT) All Council and staff participated via Zoom platform. 1. Call to Order - Reading of Land Acknowledgement: Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order. The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has Page 1 of 4 Page 82 of 154 5.g) Minutes of Special Council meeting held on Wednesday, April 3, 2024... Special Council Minutes — Wednesday, April 3, 2024 thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. SC240403-1 Moved by Young, Seconded by Schell Be it resolved that the agenda for the Special Council meeting of Wednesday, April 3, 2024 be received and adopted. Carried. 3. Disclosure of Pecuniary Interest: Councillor Schell declared a conflict of interest on Item 4c) Robin Dunn, CAO re: Solicitor- client privilege; Litigation affecting the municipality (Short Term Rentals (STR)). Councillor Schell indicated he currently owns a STR. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. SC240403-2 Moved by Clark, Seconded by Bard Be it resolved that we do now go in Closed Session at 3:32 p.m. to discuss c) Solicitor-client privilege; Litigation affecting the municipality (Short Term Rentals (STR)). Carried. b) Motion to Rise and Report. Motion No. SC240403-3 Moved by Lavoie, Seconded by Clark Be it resolved that we do now Rise at 4:37 p.m. and Report on Item 4c) Carried. Page 2 of 4 Page 83 of 154 5.g) Minutes of Special Council meeting held on Wednesday, April 3, 2024... Special Council Minutes — Wednesday, April 3, 2024 c) Robin Dunn, CAO re: Solicitor-client privilege; Litigation affecting the municipality (Short Term Rentals (STR)). Councillor Schell declared a conflict of interest on Item 4c) Robin Dunn, CAO re: Solicitor- client privilege; Litigation affecting the municipality (Short Term Rentals (STR)). Councillor Schell indicated he currently owns a STR. Councillor Schell left the room and did not discuss or vote on this item. The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Brent Spagnol, Director, Development Services; Ralph Dominelli, Executive Staff Officer/Fire Chief; Curtis Shelswell, Manager, Municipal Law Enforcement; Jenny Legget, Manager, Communications and Public Relations; Garry McCartney, Chief Building Official, Andy Karaiskakis, Manager, Planning Services; Jenn Whitley, Economic Development Officer; Chris Williams, Brian Chung, Aird & Berlis LLP. Motion No. SC240403-4 Moved by Clark, Seconded by Lavoie Be it resolved 1 . That the confidential correspondence presented by Robin Dunn, CAO; Chris Williams and Brian Chung, Aird & Berlis LLP re: Solicitor-client privilege; Litigation affecting the municipality (Short Term Rentals (STR)) be received. 2. That staff and legal counsel proceed as directed by Council. Carried. 5. Confirmation By-Law: a) 2024-039: Being a by-law to confirm the proceedings of the Special Council meeting held on Wednesday, April 3, 2024. Motion No. SC240403-5 Moved by Bard, Seconded by Hutcheson Be it resolved that By-Law No. 2024-039: Being a by-law to confirm the proceedings of the Special Council meeting held on Wednesday, April 3, 2024 at 3:30 p.m. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 3 of 4 Page 84 of 154 5.g) Minutes of Special Council meeting held on Wednesday, April 3, 2024... Special Council Minutes — Wednesday, April 3, 2024 6. Adjournment: a) Motion to Adjourn. Motion No. SC240403-6 Moved by Schell, Seconded by Lavoie Be it resolved that we do now adjourn at 4:39 p.m. Carried. Mayor, Randy Greenlaw Clerk, Yvonne Aubichon Page 4 of 4 Page 85 of 154 11 .a) FES2024-01 , Ralph Dominelli, Executive Staff Officer/Fire Chief re... 0; Township of Staff Report Proud Heritage, Exciting Future To: Council From: Ralph Dominelli, Executive Staff Officer/Fire Chief Meeting Date: April 10, 2024 Report No.: FES 2024-01 Subject: Proposed Amendments to Fee & Charges By-Law Type: Requires Action Motion No.: Recommendation 1. That Report No. FES 2024-01 be received and adopted. 2. That Council supports the changes recommended in Report FES 2024-01 3. That staff bring forward the changes in the appropriate by-law amendment for Councils Consideration. Background This report has been prepared to outline the recommended changes to the fees and charges section for the Oro-Medonte Fire and Emergency Services (OMFES), under the Fees and Charges By-Law 2021-130 Analysis As part of the review for OMFES, KPMG recommended that a review and update be conducted in 2024 of fees and charges currently authorized by Council for OMFES. Part of the financial reviews within OMFES staff were directed to assess the fees and charges levied for the delivery of fire and emergency services to ensure the current fees and charges reflect the costs incurred by the Township. Fire and Emergency Services April 10, 2024 Report No. FES 2024-01 Page 1 of 5 Page 86 of 154 11 .a) FES2024-01 , Ralph Dominelli, Executive Staff Officer/Fire Chief re... Staff has conducted a review of the current fees and charges under By-law 2021-130 from within operations of OMFES. A comparator group of area fire department's fees and charges were reviewed and compared to OMFES. The following fees and charges recommended for OMFES are listed below with the 2024 new services highlighted in red, and current service fee increases are highlighted in green and will make up schedule "C" of the Fees and Charges By-Law. SERVICE Current Fee Proposed Fee Request for Fire Reports $75.00 $75.00 Request for Written Information (Mortgage clearance $50.00 $75.00 letters, changes of ownership, letter of confirmation etc.) Inspection Requests (excluding inspections required New$75.00 under a building permit) FIRE INSPECTIONS Request for Fire Inspections No show New$100.00 Single Occupancy Buildings (under 20,000 SgFt) $75.00 $75.00 Single Occupancy Buildings (over 20,000 SgFt) $75.00 $100.00 Multiple Tenant Building (under 20,000 SgFt) $100.00 $100.00 Multiple Tenant Building (over 20,000 SgFt) $150.00 $125.00 plus $30.00 per unit Multiple Storey Building (under three stories) 0 New$150.00 Multiple Storey Buildings (over three stories $200.00 $200.00 L.C.B.O. Approvals and or Occupant Load Calculations $75.00 $100.00 Fire Works Approvals and Inspections. $75.00 $100.00 Special Burn Permits Inspection New$100.00 Fire Safety Plan and Risk Management Plan reviews $85.00 $100.00 RESPONSE Fire Apparatus Standby (Shows, exhibitions $150.00/Hr MTO Current Rates demonstrations. Except Municipal events) Security Standby for incendiary fires (per apparatus per New$500.00/Hr/plus hour plus any other associated costs) Apparatus cost Motor Vehicle Collison Kings Highway MTO MTO Rates/Hr Rates/Hr/apparatus Motor Vehicle Collison or vehicle fires all other Roads 0 New MTO (non-Township Residents) Rates/Hr/apparatus Fire and Emergency Services April 10, 2024 Report No. FES 2024-01 Page 2 of 5 Page 87 of 154 11 .a) FES2024-01 , Ralph Dominelli, Executive Staff Officer/Fire Chief re... SERVICE Current Fee Proposed Fee Elevator Call (after responding to two (2) calls in the $150.00 same calendar year due to poor or non-maintenance of device after warning False Alarms (more than 2 false alarms in 12 months dame building due to faulty or improperly installed or maintained equipment or in the opinion of the fire chief or designate the alarm could have been prevented by alternate measures • First False Alarm No Charge No Charge • Second False Alarm No Charge No Charge • Third False Alarm $450.00 New$1000.00 • All subsequent False Alarms with the 12 months 0 New$1500.00 Response to Open Air Fire calls (applies to all MTO MTO complaints that are investigated and are found to be Rates/Hr Rates/Hr/apparatus non-compliant, or the owner will not or cannot suppress the fire in a non-compliant investigation Emergency Response Roadways/Waterways/Railways New MTO Services provided for emergencies involving damage or rates/HR/Apparatus faulty electrical power transmission and distribution and their associated hardware, vehicle boats, PWC' or trains, on roadways waterways or rail lines Technical Responses (Ice rescue, confined space, high MTO All actual costs angle, trench, hazardous materials, or other rescue, Rates/Hr related to the heavy equipment, or any specialty equipment not response. normally used by the Fire Department to determine origin and cause, suppress or extinguish a fire, preserve property, prevent fires spread or otherwise eliminate an emergency). Actual cost to be determined - Retain private contractor- Provide rescue and environmental cleanup (if it is necessary to retain private contractor, rent equipment not normally carried on a fire apparatus in order to determine origin and cause, suppress or extinguish a fire, preserve property, prevent fire spread, make safe or otherwise eliminate the hazard). OTHER FEES/SERVICES Training Courses (Municipal Departments Exempt) New$100.00/hr plus related costs) Private Photo Opportunities with Fire Apparatus Use of apparatus at hall only New$50.00/hr Use of apparatus within Oro-Medonte ONLY New$100.00 /hr maximum of 2 hrs Use of suppression foam, dry chemical etc at a New Actual costs response call Open air Fire Permit Annual fee New$10.00 Securing of Property New Actual costs Fire and Emergency Services April 10, 2024 Report No. FES 2024-01 Page 3 of 5 Page 88 of 154 11 .a) FES2024-01 , Ralph Dominelli, Executive Staff Officer/Fire Chief re... OMFES staff compared actual costs and time-related to providing the services and cost recoveries. Annual reviews and adjustments may be necessary to ensure that revenue can be generated to assist in covering or offsetting operational expenses is adequate. Some of the current OMFES fees and charges under By-law 2021-130 did not reflect the cost of providing the service and the new fees for the current services are highlighted in green. The proposed fees are more accurate in terms of the costs of providing the service for OMFES. Proposed new fees and charges are highlighted in red. The items in red are new fees and charges for OMFES. These fees and charges are currently charged by the area fire departments used in the comparative review. Currently, OMFES is not fully accessing potential revenue sources and the new fees and charges will help rectify this issue. An example of this includes that currently, the Township does not charge a fee for the annual open-air burning permits. Although at face value it would appear this is a free service, it is not. The Township currently pays $4,500.00 for the application for our residents to apply for the annual permit. This doesn't include staff time to review and approve the permit. The proposed fee has the potential to raise approximately $35,000 per year to cover the cost of administering the permit program and adding additional revenue for OMFES to be allocated to training and certification costs. The annual fee for open air burning wouldn't take effect until January 1, 2025. This would allow the Township to conduct a public awareness program for residents on the new fee. Another new fee includes charging non-residents a fee for Motor Vehicle Collisions or vehicles fires. All Ontario automobile insurance polices have a clause to provide fee coverage for these types of calls and the invoice would be submitted to the insurance company for payment. This fee for service allows for additional revenue currently not accessed by OMFES. The KPMG study recommended an increase in current fees to offset operational costs and costs related to training and certification. The new and proposed fees and charges would meet this recommendation moving forward with the legislative requirement for certification and maintaining the certification of OMFES staff. Financial/Legal Implications/ Risk Management The Municipal Act, 2001, S.O. 2001 C.25 enables municipalities to establish a user-pay structure and ensures the costs associated with the completion of specific functions are borne by the user. The proposed fees and charges contained in the report are designed to enable the Township to recover on behalf of all residents. Fire and Emergency Services April 10, 2024 Report No. FES 2024-01 Page 4 of 5 Page 89 of 154 11 .a) FES2024-01 , Ralph Dominelli, Executive Staff Officer/Fire Chief re... Policies/Legislation Municipal Act, 2001, S.O. 2001 C. 5 Corporate Strategic Priorities Financial Sustainability Community Safety Consultations Executive Staff Officer/Fire Chief Manger of Fire Compliance Deputy Chief of Operations Fire Prevention Officer Administrative Assistant Attachments Schedule C Fire and Emergency Services Conclusion The amendments, as proposed, provide clarity as to the details contained in the Township's Fees & Charges By-law and enable costs associated with the provision of services to be recovered from the users rather than through the general tax levy. Respectfully submitted, Ralph Dominelli, Executive Officer/Fire Chief Approvals: Date of Approval Nelly Morrow, Director Finance/CFO March 31, 2024 Robin Dunn, CAO April 4, 2024 Fire and Emergency Services April 10, 2024 Report No. FES 2024-01 Page 5 of 5 Page 90 of 154 11 .a) FES2024-01 , Ralph Dominelli, Executive Staff Officer/Fire Chief re... :z :z Q LA Q :z °J X ,.i a s a a a a a a a a a a a a a s a a a a s @XX X X X X X X X X X X X X XX X X X XX VI _ LU LU LU LU W W LU W LU W W LU W LU W LU LU LU W W LU Ln Ln Ln L 4 Ln CL L L aX O � Q la = O 0�C Q Q Q f0 O ++ Q Q U {h O L L + M a O O 00 O O O O m O Ln = = O �^ O O O O O O O O O O U O O \ \ O CL O O LnC) CD O O O O O O O ' O a O Lan) O O Ln Ln O O N Ln O O O O F- CDLI B + + CD tryLn oC t./} L a O L LL = a a L L O O O O O = O t0 a O O O O O O O O O O O \ O L O O O O O O O O O O O `n O -C 7 Ln O Ln Ln O Ln O Ln Ln Ln Ln 00 � LnU U U r- Ln r- r- -1 ri N r- r- 00 ri M ri O O a L u � O > CL V a L a t c L (/1 LA a U O O L U C > O a ^ CLO Ln n a_ Ln a a c Q v a L� u 4- L u a -00 O a O a +, �' Wy hOiD C cOf m CL >- i1 x + t L un 4--1 Z5 a s — aai Ln n o m L U U a W L w CLp v O E U (U Z ~ u c ai O O caj a .Q n3 a a E m aaii a u U 3 Ln ca a ca 2 n L Q n +, a C Ln Ln Ln a nz f0 L O ?� c � L 41 .� ? 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Ln tn n M O o a v .� o Q O L Q U X a a � O +, +� Ln a o Q a Cr to � (n L LL a 0 +, > a a LA o cLa a s Q 1 O a ._ N Ln a O a L +� c — L Ln p c6 [0 Q L L a S � ++ V .0 m a V, a ra o LA a O t Q Q Q 11 O O �' a s C C C .L — Ln O E 3 a v a Q Q L U L.L n C O aj aj aj L a U 'f6 L1 U C 0 N a LL bC0 a M m la O O Q L L 4- .0 C a Q nE O C L +� a f 0 0 O C L L _ Ln — +� a O s > a > L a s - u a v � > +� Q a s a u a L a O o E E (6 a C to L U C O L ++ L L n V to 0- a Vf H Q u w a ns L C m LF Q a C in O O H a O (n U lD l0 I- W 0l ci N M IZT Ln lD Ln V1 Ln Ln Ln l0 l0 l0 lD w w w Page 92 of 154 11 .b) OCS2024-13, Shawn Binns, Director, Operations and Community Servic... Township o� Staff Report Proud Heritage, Exciting Future To: Council From: Shawn Binns Meeting Date: April 10, 2024 Report No: OCS 2024-13 Subject: Township and Simcoe County District School Board Partnership: Co-Ownership and Development Agreement. Type: Requires Action Motion No.: Recommendation 1. That Report OCS2024-13 be received and adopted; 2. That Council approve the final draft Co-Ownership and Development Agreement with the Simcoe County District School Board; 3. That staff bring forward the appropriate By-law to execute the agreement. Background The Township and the Simcoe County District School Board (SCDSB) have been working in partnership to develop a new Elementary School / Community Centre facility on the Township-owned twenty (20) acre site located at 739 Horseshoe Valley Road. The project and partnership have followed a dynamic and evolutionary path since 2017. Background Reports Township of Oro-Medonte Strategic Facility Plan Township of Oro-Medonte Parks and Recreation Master Plan Operations and Community Services April 10, 2024 Report No. OCS 2024-13 Page 1 of 4 Page 93 of 154 11 .b) OCS2024-13, Shawn Binns, Director, Operations and Community Servic... Staff reports: OCS 2017-28 Partnership Opportunity— Simcoe County District School Board OCS 2018-18 SCDSB School Community Centre Partnership Update OCS 2018-24 SCDSB School Community Centre Partnership Update OCS 2019-03 SCDSB School Community Centre Partnership Update OCS2019-30 Investing in Canada Infrastructure Program Community Culture and Recreation Stream OCS2020-01 Horseshoe Valley Community Centre Site Work OCS2021-01 Horseshoe Valley Community Centre Partnership Update OCS2022-25 Horseshoe Valley Community Centre Partnership Update OCS2023-22 SCDSB Community Centre Update At its meeting of December 20, 2023 Council received report OCS2023-22 and endorsed the award of Tender 2023-11915T-A Oro-Medonte Public School & Community Centre - New Facility Construction to Remo General Contracting Ltd and approved the current project budget of$8,471,443 to complete the Township scope of the project. Council also received a confidential review of the draft Co-Ownership and Development Agreement to structure the partnership with the Simcoe County District School Board. Construction of the project commenced in January 2024 and the unseasonable weather has been favorable to advance the construction schedule which continues to progress well. The intent of this report is to present the final Co-Ownership and Development Agreement for Council's ratification. As identified in previous staff reports, a number of options were reviewed to govern/manage the partnership and a "tenants in common" or joint ownership model was determined to be the best structure to manage the partnership over the long term. There will be two agreements that will govern the partnership, specifically: Co-Ownership and Development Agreement which outlines the development, management, and financial responsibilities associated with the project and respective assets; and Operational Agreement- for the day-to-day operations and management of the facility and site which continues to be worked on and will be presented in the near future. Analysis The final draft Co-Ownership and Development Agreement has been structured as a Tenants in Common shared title approach which provides autonomy and ownership of individual partner components as well as shared components. This framework enables the uniqueness of individual partner's needs as well as reinforces the partnership which will be subject to changes over time. The agreement has been developed to enable the long- term success of the partnership and the funding arrangement principle of Operations and Community Services April 10, 2024 Report No. OCS 2024-13 Page 2 of 4 Page 94 of 154 11 .b) OCS2024-13, Shawn Binns, Director, Operations and Community Servic... proportionate share - simply meaning each organization will pay its proportional share of capital and operating costs. Furthermore, the agreement has been established to optimize the benefits to both parties. As the Simcoe County District School Board (SCDSB) is better resourced and structured to administer significant facility construction projects and operational elements, the SCDSB will hold primary responsibility for the construction of the project with shared decision-making authority with the Township. Other operational elements such as fulfilling the reporting to Ministry of the Environment for stormwater management and sewage systems will be the responsibility of the Simcoe County District School Board. The project governance including decision making and financial management of the joint venture project has been aligned with the structure of this agreement. Financial/Legal Implications/ Risk Management The agreement sets out the detailed development budget (Table 1) as well as the purchase price by SCDSB from the Township for shared ownership on the property in the amount of$1,730,000 which was derived from an appraised value of$3,460,000. General Contract Value $ 26,247,000 SCDSB Portion $ 18,863,169 Township of Oro-Medonte Portion $ 7,383,831 Breakdown of Components SCDSB Site Costs $ 3,679,115 Township Site Costs $ 2,501,237 School Building Costs $ 14,082,133 Gym Building Costs (50/50) $ 2,203,842 Community Centre Building Costs $3,780,673 Table 1 — Development Budget Cost Breakdown The agreement has been reviewed by the Township's legal counsel as well as by the SCDSB and their respective legal counsel. Project governance has been aligned with the agreement to address risk management requirements. Policies/Legislation N/A Operations and Community Services April 10, 2024 Report No. OCS 2024-13 Page 3 of 4 Page 95 of 154 11 .b) OCS2024-13, Shawn Binns, Director, Operations and Community Servic... Corporate Strategic Goals • Foster Safe and Inclusive Community Living & Business Growth • Prepare for the Future • Modernize Township Services Consultations • Simcoe County District School Board • Russell Christie LLP (Township's Legal Counsel) • Chief Administrative Officer • Director, Finance / CFO Attachments Attachment#1 — Final Draft Co-Ownership and Development Agreement Conclusion The joint venture project with the Simcoe County District School Board has followed a dynamic path over the past several years. A number of options were reviewed to govern/manage the partnership and a "tenants in common" or joint ownership model through shared title was determined to be the best arrangement to manage the partnership over the long term. The Co-Ownership and Development Agreement has been developed to structure the Tenants in Common partnership and its respective governance to ensure the success of the partnership over the long-term. Respectfully submitted, Shawn Binns PMDM,MBA April 2, 2024 Director, Operations and Community Services Approvals: Date of Approval Nelly Morrow, Director Finance/CFO April 3, 2024 Robin Dunn, CAO April 4, 2024 Operations and Community Services April 10, 2024 Report No. OCS 2024-13 Page 4 of 4 Page 96 of 154 11 .b) OCS2024-13, Shawn Binns, Director, Operations and Community Servic... CO-OWNERSHIP AND DEVELOPMENT AGREEMENT THIS AGREEMENT made as of the ** day of **, 2024 BETWEEN: SIMCOE COUNTY DISTRICT SCHOOL BOARD (hereinafter referred to as the "School Board") AND "THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE (hereinafter referred to as the "Township") WHEREAS the Township is the registered owner of the lands more particularly described in Schedule A attached hereto (the "Lands"); AND WHEREAS the School Board and the Township (collectively the "Co-Developers" and individually the "Co-Developer") have agreed to co-operate for the purpose of developing the Project (as defined herein) on the Lands, with the School Board acquiring an ownership interest in the Lands, all in accordance with the terms of this Agreement; AND WHEREAS the Co-Developers are entering into this Agreement for the purpose of setting out the terms and conditions respecting the ownership of the Lands and the development of the Project; AND WHEREAS the School Board and the Township have agreed to retain Salter Pilon Architecture as their architect and consultant for the purpose of designing and completing the Project having an estimated total development cost of approximately $26,247,000.00, as more particularly set out in the Development Budget attached as Schedule C. as amended; AND WHEREAS the Architect will work with the School Board and the Township to help select and retain a general contractor to carry out the construction of the Project pursuant to the Construction Contract (as defined herein) in accordance with the requirements of the Project; NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the mutual covenants hereinafter expressed and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereby covenant and agree as follows: Page 97 of 154 11 .b) OCS2024-13, Shawn Binns, Director, Operations and Community Servic... - 2 - PART 1 DEFINITIONS AND INTERPRETATION 1.1 Definitions In this Agreement unless the context otherwise requires, the following terms will have the following meanings: (a) "Accounting Year" in respect of the Project will be the calendar year; (b) "Agreement" means this Agreement and any Schedules hereto; (c) "Architect" means Salter Pilon Architecture or such other architect or firm of architects as may be appointed by the parties; (d) "Business Day' means a day which is not a Saturday, Sunday, the first Monday in August nor defined as a "holiday' under the Interpretation Act (Ontario), as amended or replaced from time to time; (e) "Cash Deficiency" has the meaning set out in section 7.2; (f) "Co-Developer" and "Co-Developers" shall have the meanings set out in the Recitals hereof; (g) "Co-Development" means the association between the Co-Developers for the construction and development of the Project in accordance with the terms, conditions and purposes set out in this Agreement; (h) "Co-Development Interest" means the respective interests of the School Board and the Township in the Project as determined in accordance with section 3.1 hereof; (i) "Concept Plan" means the Concept Plan approved for the Project attached as Schedule D; (j) "Conditional Dates" means those dates outlined in Schedule B attached hereto; (k) "Construction Contract" means the contract made among the School Board, the Township and the Contractor for the construction of the Project; (1) "Contractor" means the contractor(s) selected by the School Board and the Township in consultation with the Architect to fulfil the requirements of the Construction Contract; (m) "Contribution Loan" has the meaning set out in section 7.5; (n) "Cost Sharing and Operations Agreement" means the agreement to be entered into between the Township and the School Board regarding the parties' on-going rights and obligations in respect of the Project following the expiry of the term of the Co-Development, Page 98 of 154 11 .b) OCS2024-13, Shawn Binns, Director, Operations and Community Servic... - 3 - substantially in accordance with the provisions set out in section 3.2.2 hereof and such other terms and provisions required by the parties to give effect to this Agreement, acting reasonably; (o) "Defaulting Party' has the meaning set out in section 7.5; (p) "Development Budget" means the apportioned development budget for the Project that has been approved by the School Board and the Township, a draft of which is attached as Schedule C; (q) "Development Costs" means all payments, outlays and expenses made pursuant to the Development Budget by the Co-Developers or a Co-Developer on behalf of the Co-Developers in connection with the Project and the planning, construction and development of the Project, including, without limitation, the following: (i) payments to a contractor or contractors to develop and construct the Project, including progress or partial payments and including all proper payments made under the Construction Contract; (ii) costs of constructing, extending or bringing to the Project utilities, services, roadways and all other services necessary or desirable to the development and construction of the Project; (iii) costs of labour and professional and other services in connection with the development and construction of the Project; (iv) costs of material, supplies, machinery, plant, equipment and apparatus acquired or used (including rental charges for machinery, equipment or apparatus hired) for or in connection with the development and construction of the Project, it being understood that any amount realized and salvaged on, or proceeds of insurance paid in respect of, loss or damage to any items will be treated as a deduction from the amounts which would otherwise be available; (v) rentals, licenses, permits, royalties, duties, excises, assessments, architectural, design, engineering, consulting and accounting expenses, (excluding legal fees for the negotiation of and preparation of this Agreement) municipal or governmental imposts and taxes (other than income, capital and other similar taxes or surtaxes imposed by any competent taxing authority upon a Co-Developer), superintendent's fees, supervision and management fees, fees paid for feasibility, design, planning, marketing studies, casualty, liability, bonds (including without limitation surety, performance, labour and/or material bonds) and other insurance premiums; and (vi) all other outlays and expenses made or incurred in connection with the development and construction of the Project, including building permit fees, development charges, encroachment and servicing fees payable in connection with the Page 99 of 154 11 .b) OCS2024-13, Shawn Binns, Director, Operations and Community Servic... - 4 - construction of the Project, which, in accordance with the generally accepted accounting principles applicable to persons engaged in the development and ownership of real estate property for sale or lease, are properly attributable to the costs of the development and construction of the Project. For greater certainty, Development Costs shall not include the costs of any staff time related to the processing, approval and development of this Project by either the School Board or the Township. (r) "ECA" has the meaning set out in section 4.6. (s) "Event of Default" has the meaning set out in section 8.1; (t) "Funded Amount" means the actual amount of cash or capital (or the equivalent value of property or services as agreed to by the Co-Developers) paid or contributed by such Co- Developer towards the Project from time to time pursuant to this Agreement; (u) "Joint Use Facility" means all shared structures, common areas, and amenities, as illustrated in the Concept Plan. (v) "Lands" has the meaning set out in the Recitals hereof; (w) "Major Decisions" means all decisions referred to in section 5.1; (x) "Non Defaulting Party" has the meaning set out in section 7.5; (y) "Prime Rate" shall mean the annual rate of interest announced from time to time by the Bank of Canada as the reference rate then in effect for determining interest rates on Canadian dollar commercial loans in Canada. (z) "Plans" means the plans, specifications and drawings for the Project as prepared by the Architect and available for inspection at the Architect's offices and includes any amendments or modifications to them; (aa) "Project" means all of (i) the Lands; (ii) the School Board Exclusive Use Facility, the Township Exclusive Use Facility, and the Joint Use Facility to be erected on the Lands; (iii) an appropriate access road for ingress and egress; (iv) the septic treatment plant and system servicing the facility; and (v) any and all agreements (including without limitation, all leases, offers to lease and parking licenses, mortgages, easements and encumbrances in favour of third parties) entered into by any of the Co-Developers in respect thereof, and any reference in this Agreement to the Project means, if the context so requires, the whole or any part or parts of the Project or such portion or portions of the Project to which reference is made; (bb) "School Board Exclusive Use Facility" means all structures, facilities, and amenities occupied or utilized exclusively by the School Board, as illustrated in the Concept Plan; Page 100 of 154 11 .b) OCS2024-13, Shawn Binns, Director, Operations and Community Servic... - 5 - (cc) "Tender" means the tender for a general contractor to be prepared by the Architect in consultation with the School Board and the Township; (dd) "Township Exclusive Use Facility' means all structures, facilities, and amenities occupied or utilized exclusively by the Township, as illustrated in the Concept Plan. 1.2 Accounting Provisions. For the purposes of this Agreement: (a) all accounting terms not otherwise defined shall be construed in accordance with accounting standards for private enterprises ("ASPE"); and (b) all computations provided for in this Agreement will be made in accordance with ASPE. 1.3 Schedules. The following Schedules form part of this Agreement: Schedule A— Description of Lands; Schedule B—Conditional Dates; Schedule C— Development Budget; Schedule D—Concept Plan, Site Plan Drawings and Floorplans; and Schedule E—Arbitration and Dispute Resolution. PART 2 FORMATION OF CO-DEVELOPMENT ASSOCIATION 2.1 Formation and Purposes The Co-Developers agree to associate themselves as co-developers for the purpose of: (a) retaining the Architect and the Contractor; (b) completing the tendering process; (c) in consultation with the Architect, designing, approving and cooperating in the development of the Project; (d) developing and constructing the Project; (e) completing the transfer of ownership of a tenancy in common interest in the Lands from the Township to the School Board in accordance with section 3.2.1; and Page 101 of 154 11 .b) OCS2024-13, Shawn Binns, Director, Operations and Community Servic... - 6 - (f) execution by both parties and, to the extent required in connection with completion of construction of the Project, completion and performance in full of all other ancillary agreements including the Cost Sharing and Operations Agreement; all in accordance with the terms and conditions of this Agreement. 2.2 Restrictions The purpose and activities of the Co-Development will be confined strictly to the purposes and activities set out in section 2.1 and the Co-Developers will not engage in any other transactions of any kind and nature whatsoever in respect to the Project, except as mutually agreed upon in writing by the Co-Developers. 2.3 Scope of Authority (a) The Co-Developers acknowledge that their relationship is that of co-developers of the Project and not that of partners, nor is it intended that the relationship of partnership be created between the Co-Developers in respect of the Project or any activities in connection with it. No Co-Developer will, except as expressly provided for in this Agreement: (i) be considered to be the partner, agent, or representative of the other Co-Developer; (ii) have any authority or power to act for or to undertake an obligation or responsibility on behalf of the other Co-Developer; or (iii) pledge the credit of the other Co-Developer or incur any financial obligations on behalf of the other Co-Developer. (b) While the Project shall not be characterized as a legal partnership, the Co-Developers agree to work collaboratively with respect to the development of the Project and share the goal of providing residents and students with a facility and services in a cost effective manner that maximizes the benefits to the community. 2.4 Mutual Indemnification Each of the Co-Developers covenants and agrees with the other to indemnify and save harmless the other Co-Developer from any and all liability, obligation, claim or loss resulting from any unauthorized acts of such Co-Developer concerning the Project, save to the extent: (i) caused or contributed to by the other Co-Developer's negligence or wilful misconduct, and (ii) recovered or recoverable by the other Co-Developer under its insurance, bonds or other security. 2.5 Term The term of the Co-Development will commence as and from the date of execution of this Agreement and terminate upon the earlier of: Page 102 of 154 11 .b) OCS2024-13, Shawn Binns, Director, Operations and Community Servic... - 7 - (a) unanimous agreement of the Co-Developers to terminate the Co-Development; and (b) completion of the Co-Development in accordance with section 2.1 hereof. 2.6 Conditions This Agreement is conditional upon the following conditions precedent being satisfied in full by the applicable Conditional Dates, which conditions are true conditions precedent and may not be waived by either party: (a) The approval of this Agreement and the terms thereof by the board of directors of the School Board; (b) The approval of this Agreement and the terms thereof by the Ministry of Education; (c) Council's ratification of this Agreement; (d) Completion, acceptance and approval by both the Township and the School Board of the Schedules to be attached to and to form part of this Agreement; (e) Execution by both parties of the Cost Sharing and Operations Agreement, it being understood and agreed that such agreement may be included as a Schedule in any Site Plan Agreement registered on title. (f) Approval of the allocation of the Development Costs pursuant to the Development Budget. --. 1h, Am% 1 2.7 Procurement 16N The parties agree that all procurement shall be conducted in accordance with the School Board's procurement policies with the exception of any chattels or specific improvements to be acquired at the sole cost and expense of the Township which shall be governed by the Township's procurement by-law/policy. PART 3 CO-DEVELOPMENT INTERESTS 3.1 Interests The Co-Developers agree that (i) their respective Co-Development Interests are equal to the percentages that their respective Funded Amounts represent to the aggregate of the Funded Amounts of each Co-Developer contributed to the Project, from time to time, and (ii) each will pay their respective share of the Development Costs made or incurred in connection with the construction and development of the Project as more particularly set out in Part 8 of this Agreement. Page 103 of 154 11 .b) OCS2024-13, Shawn Binns, Director, Operations and Community Servic... - 8 - 3.2 Title Matters. Subject to the termination and default provisions of this Agreement, the Co-Developers agree that legal and beneficial title to the Lands and to all improvements made thereto pursuant to this Agreement shall be subject to the following: 3.2.1 Title Transfer (a) It is understood and agreed that prior to commencement of construction on the Lands, the School Board shall purchase a tenancy in common interest in the Lands and the title shall be transferred and recorded to the Parties as tenants in common based upon the following: (i) The agreed fair market value of the Lands based upon appraisal is $3,460,000.00. The School Board shall pay to the Township the sum of$1,730,000.00 (the "Purchase Price"). (ii) Upon payment of the Purchase Price by the School Board to the Township, the Township shall convey to the School Board a tenancy in common interest in the Lands by Transfer/Deed of Land registered in the Land Registry Office for the County of Simcoe (the "Title Transfer"). (iii) The Transfer/Deed of Land shall be prepared by the Township in form satisfactory to the School Board and its solicitors, acting reasonably. The School Board shall be responsible for the cost of registration including Land Transfer Tax. 3.2.2 Cost Sharing and Operations Agreement. (a) Concurrent with the Title Transfer as provided in section 3.2.1 above, the Parties shall enter into a Cost Sharing and Operations Agreement on terms satisfactory to the parties and their respective solicitors, acting reasonably. (b) Among other things the Cost Sharing and Operations Agreement shall include: (i) provisions addressing the policies and procedures that apply to the Joint Use Facility. The parties agree that the guiding general principle of the formation of such provisions shall be as follows. During those times that the Joint Use Facility is under the control of the Township, applicable policies of the Township concerning the use of Township owned facitilies shall apply. Likewise, during those times that the Joint Facility is under the control of the School Board, its applicable policies shall apply; (ii) provisions confirming that each party is entitled to and has the sole discretion to establish policies and procedures governing the use of its Exclusive Use Areas. 3.2.3 Fourth Line Driveway Easement (a) The appropriate road for ingress and egress will consist of access to Horseshoe Valley Road "right turn in, right turn out." Page 104 of 154 11 .b) OCS2024-13, Shawn Binns, Director, Operations and Community Servic... - 9 - (b) The Township is the owner of the parcel of real property connecting the Lands to the 41n Line of the Township of Oro-Medonte (hereinafter referred to as the "Abutting Lands"). (c) The Township, prior to commencement of construction, shall grant a perpetual, non- exclusive easement for the main driveway access over the Abutting Lands to provide ingress and egress to the Project (the "Fourth Line Driveway Easement"). A Reference Plan of Survey shall be prepared and filed to delineate the location of the driveway access leading to the 41n Line. The costs of such survey work shall be shared equally by the School Board and the Township. (d) The Fourth Line Driveway Easement shall be registered on title to the Lands at the time of the Title Transfer as provided in section 3.2.1 above. (e) For greater clarity, the construction of the road shall be the responsibility of both the Township and the School Board. 3.2.4 First Rights of Refusal (a) In the event that the School Board determines that it no longer has a need for a school at the location of the Project or wishes to withdraw from the Project, although it is acknowledged that the School Board will be obliged to comply with the relevant provisions of the Education Act (Ontario) and its regulations, as amended, with respect to the disposition of an interest in real estate, the School Board shall use all reasonable best efforts in dealing with the Ministry of Education to provide the Township a first opportunity to acquire the Township's tenancy in common interest in the Project at its then fair market value. (b) In the event that the Township has determined that it wishes to withdraw from the Project, it shall provide the School Board with a first opportunity to acquire the Township's tenancy in common interest in the Project at its then fair market value. (c) The parties acknowledge and agree that no third party may take over the Township's position unless the record and objectives and historical activities of such entity are compatible with the educational uses of the Premises and such party has been approved by the School Board to take over the Township's position. (d) The first rights of refusal referred to above shall be open for exercise for a reasonable time, which shall not in any event be less than one hundred and twenty (120) days after service of written notice on the other party hereto. (e) For the purposes of this section 3.2.4, Fair Market Value is defined as the fair and reasonable arm's length value of the interest of the Selling Party in the Project and the Lands as agreed to unanimously by the Parties or failing such agreement, as determined by a certified A.A.C.I. appraiser selected by agreement of the Parties, using generally accepted principals of appraisal. For the purposes of such appraisal, it is directed that in valuing the Lands, such appraiser shall use the Direct Sales Comparison Approach to Value. Any party may exercise an Page 105 of 154 11 .b) OCS2024-13, Shawn Binns, Director, Operations and Community Servic... - 10 - option to obtain a second appraisal at its sole cost and expense by giving notice in writing within 60 days of the receipt of the initial appraisal. If such option is exercised, the Fair Market Value shall be the average of the two appraisals. 3.3 Restrictions No Co-Developer shall during the term of the Co-Development: (a) have the right to partition nor shall any Co-Developer make application to, or petition any court or authority having jurisdiction, nor commence, nor prosecute any action for partition and sale of the other Co-Developer's Interest; (b) have the right to a conveyance of title to its interest in the Project except as provided in accordance with the terms of this Agreement; (c) register or deposit against title to the Lands or any part of the Lands any document, instrument or notice of the Co-Developer's Interest or any part of it except as specifically provided herein; (d) except as expressly permitted under this Agreement or in writing by both parties, mortgage, lien, pledge, encumber, alienate, transfer, grant options to purchase, grant rights to purchase or assign any interest in the Project or right or interest created under this Agreement. 3.4 Injunction Notwithstanding the arbitration and mediation provisions set out in Schedule E hereof, upon a breach of Section 3.3 by any Co-Developer, the other Co-Developer may, in addition to all other rights and remedies available under this Agreement for a default in law or equity, be entitled to obtain an order restraining the commission of any such breach and the Co-Developer in default will not be entitled to plead in defence that there would be an adequate remedy at law, it being recognized and agreed that the injury and damage resulting from any such breach could not be entirely compensated by an award of damages. PART 4 DEVELOPMENT OF THE PROJECT 4.1 Decision Making The School Board and the Township shall cooperate with respect to the contracting, property management, and any other constructions processes that are required for the Project, except with respect to those Major Decisions explicitly set out in Part 5 hereof, which shall be determined in accordance with the provisions of said Part 5, and except with respect to the tendering process, which shall be overseen by The School Board with the Township's to be consulted as and when required as determined acting reasonably. 4.2 Development of Project Page 106 of 154 11 .b) OCS2024-13, Shawn Binns, Director, Operations and Community Servic... - 11 - The Co-Developers shall retain the services of the Architect to design the Project and, in consultation with the School Board and the Township, co-ordinate and oversee all aspects of the Project until completion, to ensure that the Project is designed and developed in keeping with the Parties' intent. 4.3 Contractor The Co-Developers shall retain the services of a Contractor to oversee and complete the construction of the Project in accordance with the terms of the Construction Contract, including without limitation arranging for a performance bond and labour and materials bond from the Contractor naming both the School Board and the Township as beneficiaries thereunder. 4.4 Engagement of Contractor The Co-Developers shall engage the services of the Contractor as an independent contractor and not as an employee. 4.5 Approved Plans and Specifications The Co-Developers hereto acknowledge and agree that any use of the Lands by the Co- Developers shall be on and subject to the following terms and conditions: 4.5.1 Site Plans, Reports and Specifications The use and development of the Lands shall be in accordance with and as set out on the Site Plan Drawings, Details, Reports and Specifications, attached hereto as Schedule "D". 4.5.2 Lighting All on-site exterior lighting shall be L.E.D., directed downward and internal to the site and shall be in accordance with "Dark Sky Friendly" lighting design. Designs must show that fixtures have no up light focus. 4.5.3 Parking Areas and Driveways (a) All driveways and internal fire routes shall be required to satisfy Fire Access Route Design as per section 3.2.5.6. of the Ontario Building Code. Parking areas, loading, and access areas shall be kept free and clear of snow and ice and kept adequately drained. (b) The Co-Developers agree to obtain all necessary approvals from the Ministry of Transportation, County of Simcoe, and Township of Oro-Medonte. 4.5.4 Outside Storage Page 107 of 154 11 .b) OCS2024-13, Shawn Binns, Director, Operations and Community Servic... - 12 - No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound and subject to the development restrictions contained herein. 4.5.5 Garbage Storage The Co-Developers agree to provide suitable storage areas for garbage and waste, as shown in Schedule D, and to install and maintain litter containers in and around development on the Lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. 4.5.6 Garbage Collection The Co-Developers acknowledge and agree that any Industrial, Commercial and Institutional (I. C. & 1) and multi-unit locations (six (6) units and over) will not receive curb side waste collection services from the County of Simcoe. Each 1. C. & I location and multi-unit residential location will be responsible for their own garbage and recycling disposal. 4.5.7 Landscaping The Co-Developer shall complete all landscaping and landscaped areas shown on the Site Plan Drawings, Details, Reports and Specifications, as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on all lawn areas. 4.5.8 Erosion and Siltation Control The Co-Developers shall take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., and prevent the migration of all silt, sediment and deleterious materials within the Site Plan, and downstream prior to and during construction. The co- Developer agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. 4.5.9 Signage The Co-Developers hereby acknowledge and understand that all proposed Signage will be reviewed in order to determine conformity with the provisions of the sign by-laws of the Township of Oro-Medonte and the County of Simcoe. However, final approval of proposed signage is to be granted through sign permits. 4.6 Environmental Compliance Approval Page 108 of 154 11 .b) OCS2024-13, Shawn Binns, Director, Operations and Community Servic... - 13 - (a) The co-Developers agree to comply with the terms and conditions of the Environmental Compliance Approval (the "ECA") received from the Ministry of the Environment, Conservation and Parks ("MECP"). (b) The Parties acknowledge that at the date of this Agreement, the stormwater and sewafe ECAs are in the name of the Corporation of the Township of Oro-Medonte, as the Township is the sole owner of the Lands. Upon completion of the Title Transfer, the Parties shall apply to the MECP to have all ECAs amended to reflect that the Township of Oro_Medonte and the School Board are the joint owners of the system. (c) The Parties agree that the Cost Sharing and Operations Agreement shall include provisions whereby the School Board assumes responsibility for the operation of the on site storm and sewage works and likelwise all thereporting requirements under the ECAs. 4.7 Management of Tender Process The process related to the tendering and awarding of the Contract for construction of the Project shall be managed by the School Board and agreed to in writing by the Township. 4.8 Performance Bond The School Board shall arrange for the Contractor to provide security in the form of a performance bond and a labour and materials bond, each in the principal amount of fifty percent (50%) of the tender price of the Construction Contract. 4.9 Insurance Upon execution of this Agreement and prior to the commencement of construction, each Co- Developer shall arrange for suitable insurance coverage with respect to its Co-Development Interest as well as general liability insurance to cover against claims for loss, damage, personal injury and negligence in an amount to be determined by the Co-Developers, acting reasonably. Such policies of insurance shall name each of the Co-Developer's as an additional insured under the policy. 4.10 Ancillary Agreements. The Co-Developers shall enter into all necessary ancillary agreements reasonably required to ensure the proper operation of the Project following completion of construction. PART 5 MAJOR DECISIONS 5.1 Major Decisions No act will be done, sum expended, decision made or obligation incurred by any Co-Developer concerning a matter within the scope of the matters enumerated below ("Major Decisions") unless such matter has been approved by both Co-Developers; except that upon the occurrence Page 109 of 154 11 .b) OCS2024-13, Shawn Binns, Director, Operations and Community Servic... - 14 - of an Event of Default the Co-Developer which is not in default will have the sole right, power and authority to approve any Major Decision and cause same to be implemented. The Major Decisions are: (a) dissolution of the Co-Development where no Co-Developer has committed an Event of Default under the terms of this Agreement; (b) decisions in respect of the construction and development of the Project in a manner other than under the Construction Contract, the Plans or the making of any capital improvements, repairs, alterations or changes to the Project not provided for in the Development Budget; (c) decisions in respect of approving and amending-the Development Budget; (d) decisions as to the conduct of litigation concerning the Project during the term of the Co-Development or concerning the Co-Development itself, save and except litigation at any time against the other Co-Developer; (e) the selection or replacement of the Contractor; and (f) the appointment of a replacement Architect. 5.2 Process for Major Decisions All Major Decisions will promptly be referred to the Co-Developers for decision. The Co- Developers covenant and agree each with the other to promptly meet or confer by telephone to make such referred Major Decisions. A Co-Developer who unreasonably refuses or delays such meeting or conference will be considered to be in default under this Agreement, if such refusal or delay does or might adversely affect the construction of the Project or the cost or value of it. It is acknowledged that a Major Decision in the case of the Township, requires Council approval, and in the case of the School Board, requires approval by the Board and/or the Ministry of Education. Accordingly the passage of time due to the normal process to obtain such approval on Major Decisions shall not be considered to be a delay or default under this Agreement. PART 6 FINANCING AND ACCOUNTING 6.1 Examination Each of the Co-Developers shall have the right at all reasonable times during usual business hours during the term of the Co-Development to audit, examine and make copies of or extracts from the books of account, records and other documents or papers kept in connection with the Co-Development. Such right may be exercised through any agent or employee of such party designated by it. Such party will bear all expenses incurred in any examination made for its account. Page 110 of 154 11 .b) OCS2024-13, Shawn Binns, Director, Operations and Community Servic... - 15 - 6.2 Accounts Each Co-Developer shall maintain its own separate accounts with respect to the Co- Development and process all payments required to be made toward or with respect to the Co- Development through such accounts which are to be identified as accounts maintained for this Co-Development. No expenditures unrelated to this Co-Development shall be paid from such accounts. Each Co-Developer shall make its bank account records for the Co-Development available for examination in accordance with section 6.1 above. 6.3 Statements The Funded Amount of each Co-Developer with respect to the Co-Development will be determined in accordance with generally accepted principles applied on a consistent basis for the duration of the Co-Development. As a Co-Developer, each Co-Developer will separately compute its capital cost with respect to the Project, and will separately claim any deductions, allowances and credits which it is entitled to claim in respect of its Co-Development Interest for the purposes of the Income Tax Act(Canada). PART 7 DEVELOPMENT COSTS, CONTRIBUTIONS, AND ALLOCATIONS 7.1 Payments and Disclosure (a) Each of the Co-Developers shall pay its respective invoice obligations or shall make such further cash contributions as necessary to cover the costs for development and construction of the Project including normal progress payments required pursuant to the Construction Contract, all in accordance with their respective shares as described in the Development Budget, within a reasonable period from the date of receipt of such invoice for payment or request for cash contribution toward the cost of the Project. Upon making the required payments or cash contributions, each of the Co-Developers shall provide or cause to be provided confirmation of such payment or contribution to the other Co-Developer to ensure that such payments or contributions are made on a timely basis when called for. (b) The Parties acknowledge and agree that, notwithstanding the allocation shown in the Development Budget, the School Board shall pay in full all costs associated with the installation of phase 2 of the septic system. If the Township undertakes the planned expansion of the Township Exclusive Use Facility in the future, the Township covenants and agrees to repay its fifty percent (50%) share of the costs (estimated at $245,000) associated with the installation of phase 2 of the septic system at that time. (c) Except as otherwise provided herein, the School Board shall not be required to make any contribution to the costs of construction for the Project until such time as the Title Transfer has been completed. The Township shall be responsible to pay directly all such costs incurred during such period subject to re-imbursement. Page 111 of 154 11 .b) OCS2024-13, Shawn Binns, Director, Operations and Community Servic... - 16 - (d) The obligations and covenants of the parties herein shall survive the expiry of the term of the Co-Development. 7.2 Cash Deficiencies If, at any time or from time to time either Co-Developer fails to make a payment or provide a contribution as required pursuant to section 7.1 above for more than thirty (30) days after a request has been made by the Contractor and a recommendation for payment has been received from the Architect, or if either Co-Developer fails to pay or contribute to other outlays or expenses made or incurred by the Co-Developers under the terms of this Agreement in connection with the Project (a "Cash Deficiency'), such Cash Deficiency may be funded by the other Co-Developer in accordance with section 7.5 below. 7.3 Notice of Additional Funds If any payments or additional funds are provided or made available under the provisions of section 7.2, the Architect shall immediately determine the amount of additional funds that are reasonable and necessary and in the best interests of the Co-Development allocated in accordance with the Development Budget, and that amount of additional funds as allocated shall promptly be communicated by the Architect to each Co-Developer by a written notice containing a statement setting out the purpose for which such additional funds are required. 7.4 Contributions of Additional Funds Within thirty (30) days of the receipt of a notice from the Architect, each Co-Developer shall pay its share of approved invoices or contribute its share of the Cash Deficiency and Architect will credit the Funded Amounts of each Co-Developer with the amounts paid. 7.5 Default of a Party Contribution by Other Party If a Co-Developer fails, after any applicable cure or notice period, to pay the entire amount which such Co-Developer (in this Part 7 and in Part 8 referred to as the "Defaulting Party') is required to pay under section 7.1, 7.2, 7.3, or 7.4, then and in such event, the Co-Developer which has fulfilled its obligations to pay its share of required funds (in this Part 7 and in Part 8 referred to as the "Non Defaulting Party') will cause notice of such default to be given to the Defaulting Party. If such default continues for a period of twenty-one (21) days after the giving of such notice, the Non Defaulting Party will have the option (unless and until such default is cured) to pay an amount equal to such required contribution from the Defaulting Party and the amount so paid will be treated as a loan ("Contribution Loan") to the Defaulting Party bearing and accruing interest at a rate of five percent (5%) per year over the Prime Rate, compounded monthly and due within thirty (30) days of payment. Any Contribution Loan will be secured in accordance with section 7.6. 7.6 Assignment of Co-Development Interest as Security Page 112 of 154 11 .b) OCS2024-13, Shawn Binns, Director, Operations and Community Servic... - 17 - The repayment of any amount (together with interest on it calculated at the rate provided in section 7.5) loaned to the Defaulting Party by the Non Defaulting Party as a Contribution Loan will be secured by the Defaulting Party's Co-Development Interest, and the Defaulting Party by this Agreement hereby assigns and sets over to the Non Defaulting Party, the Defaulting Party's Co-Development Interest as security for repayment of any Contribution Loan. Any such security shall survive the expiry of the term of the Co-Development until the Contribution Loan to which it relates has been paid in full together with all accrued interest thereon, and shall be subordinate to and postponed in favour of: (i) firstly, any interim construction financing arranged by the Parties, if applicable, and (ii) secondly, any cross charges granted pursuant to the Cost Sharing and Operations Agreement. All amounts received with respect to the enforcement of any such security including the performance bond and the labour and materials bond held by or issued for the benefit of the Non Defaulting Party will be applied first to payment of any interest payable in respect of all Contribution Loans then outstanding and then to the principal of such Contribution Loans. PART 8 DEFAULT AND DISSOLUTION 8.1 Events of Default The occurrence of any of the following events will constitute an event of default ("Event of Default") under this Agreement: (a) the failure of a Co-Developer to pay any invoice approved by the Architect or to make any additional contributions as required under the provisions of Part 7 after the time limited for the making of such additional contributions and the other Co-Developer electing not to make a Contribution Loan, if said default continues for a period of fifteen (15) days following written notice thereof; (b) any breach of section 3.3; (c) the bankruptcy or filing of a proposal under the Bankruptcy and Insolvency Act or insolvency of, or assignment for the benefit of creditors or other arrangement with creditors by, any Co-Developer; (d) the dissolution, winding up or termination of either party; (e) any refusal by a Co-Developer to proceed with the development and construction of the Project or any part in accordance with the Plans or the Construction Contract; (f) default in performance of any other agreements or obligations of any Co-Developer contained in this Agreement if said default continues for a period of thirty (30) days following written notice of such default. Page 113 of 154 11 .b) OCS2024-13, Shawn Binns, Director, Operations and Community Servic... - 18 - 8.2 Election of Non Defaulting Party If an Event of Default specified in section 8.1 has occurred, the Non Defaulting Party may elect to pursue any one or more of the following remedies: (a) terminate this Agreement and sue for damages; (b) acquire the Defaulting Party's Co-Development Interest under section 8.3 of this Agreement, subject to all agreements, encumbrances and security interests relating thereto; (c) sue for damages or bring any proceedings in the nature of specific performance, injunction or other equitable remedy, it being acknowledged by each of the Co-Developers that damages at law may be an inadequate remedy for a default or breach of this Agreement. 8.3 Purchase of Interest Upon Default The purchase of a Defaulting Party's Co-Development Interest under section 8.2 will be conducted in accordance with the following provisions: (a) upon the election of a Co-Developer to acquire a Defaulting Party's Co-Development Interest under section 8.2, the Non Defaulting Party may acquire the Defaulting Party's Co- Development Interest at a price equal to 100% of the Defaulting Party's Funded Amount in the Project less the amounts outstanding under any claims or liabilities of the Defaulting Party which are secured by or charged against the Defaulting Party's Co-Development Interest and less any amounts owed and outstanding to the Non Defaulting Party in connection with loans made or considered to be made by the Non Defaulting Party to the Defaulting Party under this Agreement; and (b) the price determined under this section 8.3 and any funds owing by the Non Defaulting Part to the Defaulting Party as a result shall be payable in equal annual instalments without interest commencing as of the first day of the Accounting Year next following the year in which the Event of Default occurred and shall be fully repaid within five (5) years immediately following the date of commencement. 8.4 Procedure Upon Purchase of Interest. If a Co-Developer elects to purchase the Co-Development Interest of a Defaulting Party under this Part 8, the Co-Development Interest of the Defaulting Party will be considered to have been transferred and conveyed to the Non Defaulting Party beneficially without the necessity of any documents of transfer having been executed by the Defaulting Party and the Defaulting Party by this Agreement appoints irrevocably the Non Defaulting Party and any of its agents, officers or employees as its attorney in fact with full power and authority to execute any and all documents which the Non Defaulting Party considers necessary to evidence its ownership of the Co-Development Interest of the Defaulting Party including the obtaining of a vesting order to have title vested in the name of the Non Defaulting Party. Page 114 of 154 11 .b) OCS2024-13, Shawn Binns, Director, Operations and Community Servic... - 19 - PART 9 ARBITRATION AND DISPUTE RESOLUTION 9.1 Arbitration and Dispute Resolution Subject to the remedies set out in Part 8 of this Agreement with respect to obtaining a vesting order, any dispute between the parties concerning any matter which has not been resolved after fifteen (15) days will be submitted following the procedure set out in Schedule "E" hereto. PART 10 GENERAL PROVISIONS 10.1 Waiver No consent or waiver, express or implied, by either Co-Developer to or of any breach or default by the other in the performance by the other of its obligations under this Agreement will be considered or construed to be consent or waiver to or of any other breach or default in the performance by such other party of the same or any other obligations of such Co-Developer. Failure on the part of either Co-Developer to complain of any act or failure to act of the other Co-Developer or to declare the other Co-Developer in default irrespective of how long such failure continues, will not constitute a waiver by such Co-Developer of its rights under this Agreement. 10.2 Severability Should any section, subsection, clause, paragraph or provision of this Agreement be invalid or unenforceable to any extent, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. 10.3 Additional Remedies The rights and remedies of the Co-Developers will not be mutually exclusive. The exercise of one or more of the provisions of this Agreement will not preclude the exercise of any other provisions. Each of the Co-Developers confirms that damages at law may be inadequate for a breach or threatened breach of any provision, the respective rights and obligations under this Agreement will be enforceable by specific performance, injunction or other equitable remedy but nothing in this Agreement is intended to, nor will it, limit or affect any rights or rights at law or by statute or otherwise of any part aggrieved as against the other for breach or threatened breach of any provision; it being the intention of this paragraph to make clear the agreement of the Co-Developers that the respective rights and obligations of the Co-Developers will be enforceable in equity as well as at law or otherwise. 10.4 Governing Law This Agreement and the obligation of the Co-Developers under this Agreement will be interpreted, construed and enforced in accordance with the laws of the Province of Ontario and Page 115 of 154 11 .b) OCS2024-13, Shawn Binns, Director, Operations and Community Servic... - 20 - any action or suit arising from this Agreement will have as its forum the courts of the Province of Ontario. 10.5 Other Applicable Laws Except as specifically stated herein, nothing in this Agreement shall relieve the Co-Owners from compliance with other applicable municipal by-laws, laws and/or regulations or laws and/or regulations established by any other governmental body which has jurisdiction over the Lands. 10.6 Entire Agreement The parties have expressed their entire understanding concerning the subject matter of this Agreement and no representation, warranty, covenant, condition, term or reservation, implied or otherwise, will be read into this Agreement, nor will any oral or written understanding entered into before this Agreement modify or compromise any of the terms or conditions contained in this Agreement. 10.7 Further Assurances Each of the parties will do all acts and things and execute and deliver all documents necessary or desirable to give effect to the provisions and intent of this Agreement. 10.8 Time Time shall be of the essence of this Agreement. 10.9 Notices IV In this Agreement: (a) any notice or communication required or permitted to be given under this Agreement will be in writing and will be considered to have been given if delivered by hand, e-mailed, transmitted by confirmed facsimile transmission or mailed by prepaid registered post in Canada, to the address, e-mail address or facsimile transmission number of each party set out below: (i) if to the School Board: Simcoe County District School Board 1170 Highway 26 Midhurst, ON L9X 1N6 Fax: 705-728-2265 Attention: E-mail: Page 116 of 154 11 .b) OCS2024-13, Shawn Binns, Director, Operations and Community Servic... - 21 - with a copy to: Barriston LLP 151 Ferris Lane, Suite 202 Barrie, ON L4M 6C1 Attention: Email.: (ii) if to the Township: The Corporation of the Township of Oro-Medonte 148 Line 7 South Oro-Medonte, ON LOL 2EO Fax: 705-487-0133 Attention: Email: * with a copy to: Solicitor for the Township * *, Ontario Attention: Fax No.: or to such other address as any party may designate in the manner set out above; and (b) Each Party shall deliver all notices by personal delivery, nationally recognized overnight courier (with all fees prepaid), facsimile or email of a PDF document (in each case, with confirmation of transmission) or certified or registered mail (in each case, return receipt requested, postage prepaid). Except as otherwise provided in this Agreement, a notice is conclusively deemed to have been given only (i) if sent by personal delivery or by courier (all fees prepaid) on the date of actual receipt by the receiving party; if sent by facsimile or email of a PDF document (with confirmation of transmission) on the date of transmission if a Business Day or if not a Business Day or after 5:00 p.m. on the date of transmission, on the next following Business Day; or if sent by certified or registered mail by the Canada Post Corporation, return receipt requested, postage prepaid on the fifth (51") after the mailing thereof; and (ii) if the party giving the notice has complied with the requirements of this Section. Page 117 of 154 11 .b) OCS2024-13, Shawn Binns, Director, Operations and Community Servic... - 22 - 10.10 Counterparts and Electronic Signature This Agreement may be executed in one or more counterparts, each of which shall be deemed an original and taken together shall constitute one and the same agreement. Counterparts may be executed in either original or by electronic means, including, without limitation, by facsimile transmission, e-signature and by electronic delivery in portable document format (".pdf") or tagged image file format (".tif") and the parties shall adopt any signatures received by electronic means as original signatures of the parties. This Agreement may be executed by the parties or by their respective attorneys on their behalf in any number of counterparts with the same effect as if the parties had all signed the same document. All counterparts of this Agreement will be construed together and constitute one instrument. 10.11 Successors and Assigns Subject to the restrictions on transfers and encumbrances set out in this Agreement, this Agreement will enure to the benefit of and be binding upon the undersigned parties and their respective successors and permitted assigns. No party may assign this Agreement except in accordance with the provisions of this Agreement. 10.12 Recitals The parties hereby acknowledge that the Recitals to this Agreement are true and correct and form part of this Agreement. 10.13 Headings and Section Numbers The headings and section numbers contained herein are for reference only and in no way affect this Agreement or its interpretation. 10.14 Force Majeure In the event either the School Board or the Township is unable to fulfil or is delayed or restricted in the fulfillment of any obligations hereunder in respect of the supply or provision of any service or utility or the doing of any work or the making of any repairs by reason of being unable to obtain the material, goods, equipment, service, utility or labour required to enable it to fulfil such obligation, or by reason of any statute, law, by-law or order in council or any regulation or order passed or made pursuant to, or by reason of the order or direction of any legislative, administrative or judicial body, controller or board, or any governmental department or any governmental officer or other authority having jurisdiction, or_by reason of its inability to procure any licence or permit required therefore, or by reason of not being able to obtain any permission or authority required therefore, or by reason of acts of God, accident, riots, war, terrorist act, epidemic, pandemic, quarantine, civil commotion, breakdown of communication facilities, breakdown of web host, breakdown of internet service provider, fire, explosion, natural catastrophes, governmental acts or omissions, changes in laws or regulations, any strikes, slowdowns or other condoned action of workmen or shortage of Page 118 of 154 11 .b) OCS2024-13, Shawn Binns, Director, Operations and Community Servic... - 23 - material, or any cause beyond its control, other than any insolvency, lack of funds or credit or other financial cause of delay, the School Board or the Township as the case may be, shall be relieved from the fulfillment of such obligations so long as such cause continues, provided always that (except as may be provided in this Agreement) neither Party shall be entitled to any compensation for any inconvenience or nuisance or discomfort thereby occasioned, or to cancel or terminate this Agreement. Force Majeure shall not include the novel coronavirus Covid-19 pandemic, which is ongoing as of the date of the execution of this Agreement. For the avoidance of doubt, Force Majeure shall not include (a) financial distress nor the inability of either party to make a profit or avoid a financial loss, (b) changes in the market prices or conditions, or (c) a party's financial inability to perform its obligations hereunder. 10.15 Amendments The parties hereto may only amend this Agreement by further agreement in writing executed by all parties hereto. Page 119 of 154 11 .b) OCS2024-13, Shawn Binns, Director, Operations and Community Servic... - 24 - IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the ** day of *, 2024. SIMCOE COUNTY DISTRICT SCHOOL BOARD By: Name: Title: By: Name: Title: THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE By: Name: Randy Greenlaw Title: Mayor By: Name: Yvonne Aubichon Title: Clerk Page 120 of 154 11 .b) OCS2024-13, Shawn Binns, Director, Operations and Community Servic... SCHEDULE A LANDS Main parcel PART N1/2 OF W1/2 LOT 1 CONCESSION 5 ORO AS IN R01115757 EXCEPT PART 2, 51R42943; TOWNSHIP OF ORO-MEDONTE PIN —74056-0072 Driveway parcel PCL 1-11 SEC 51-ORO-4; PT LT 1 CON 5 ORO PT 2, 511120347; EXCEPT PT 5,511120583; S/T PT 2, 511120583 AS IN LT172964; ORO-MEDONTE; SUBJECT TO AN EASEMENT IN GROSS OVER PART 2, 511143462 AS IN SC1904036 PIN —74056-0053 Small portion of the driveway that crosses an adjacent parcel PCL 1-12 SEC 51-ORO-4; PT LT 1 CON 5 ORO PT 5, 51R20583 T/W PT 2, 51R20583 AS IN LT172964; ORO-MEDONTE PIN —74056-0054 PIN map PROPERTY INDEX MAP e A SIMG 51) SCALE C SCALELE Opj9, 0 so 100m LEGEND - •' 58527 4t�/� ° FREEHOLD PROPERTY O _ / "'. �111/ LEASEHOLD PROPERTY ( �Q�-' ItMITED INTEREST PROPERTY � - - CONDOMINIUM PROPERTY - \ _ 039t `� RETIRED PIN(MAP UPDATE PENDING) PROPERTY NUMBER 0449 G _ �t� g eLoac NUMBER 08050 GEOGRAPHIC FABRIC °0'4 4056 $ EASEMENT --- THIS IS NOT A PLAN OF SURVEY C ^�r,1 �• NOTES REVIEW THE TIRE RECORDS FOR COMPLETE PROPERTY <yCFi4 INFORMATION I NSS THIS MAP MAY NOT REFLECT RECENT ��• THIS MAP WAS COMPILED 10.01 PLANS AND DOCUMENTS IN t. FOR PREPAkED F R SE OF RT(PRO INR F)IINHES BOUNDARIES SS SEE RECO BRO® PLANS AND DOCUMENTS ONLY NAJCR EASEMENTS ARE SHOWN REFERENCE 1-1 UNOE—.Y MORE RECENT REFERENCE PLANS NOT IuusrrsATEo ©Queen's Printer for Ontario,2024 PIN TYPE, Address Area Map Status UTM.Click on map to get coordinates 74056-0072 Parcel Address Not Found 76727m2 Page 121 of 154 11 .b) OCS2024-13, Shawn Binns, Director, Operations and Community Servic... - 2 - SCHEDULE A LANDS Topographical plan of survey IOPOGRAPMCAL PLAN OF AIRYEY HORS£StFE VALLEY RCA'; CON LOT,¢ S 4LLC:M:V GE BCWIEEV GEO��A�HI_ Ck, -MEOONIE) LES'�9 XO N -- r .m.•.o,.---u. iOM.0N W' F F PVTE 1Y 4MCOE LOT _..._..r_..-_.... ';f� m - Y CONCESSICN n�"vMV _ --- ------_ Page 122 of 154 11 .b) OCS2024-13, Shawn Binns, Director, Operations and Community Servic... - 3 - SCHEDULE B CONDITIONAL DATES [January 25, 20231: Approval for staff to enter into this Agreement by the board of directors of the School Board (see subsection 2.6(a)) [May 16, 2023]: Approval of this Agreement by the Ministry of Education (see subsection 2.6(b)) [Insert Date]: Council's ratification of this Agreement (see subsection 2.6(c)) [Insert Date]: Completion, acceptance and approval by both the Township and the School Board of the Schedules to be attached to and to form part of this Agreement (see subsection 2.6(d)) [Insert Date]: Execution by both parties of the Cost Sharing and Operations Agreement (see subsection 2.6(e)) [Insert Date]: Approval of the allocation of the Development Costs pursuant to the Development Budget (see subsection 2.6(f)) Page 123 of 154 11 .b) OCS2024-13, Shawn Binns, Director, Operations and Community Servic... - 4 - SCHEDULE C DEVELOPMENT BUDGET General Contract Value $ 26,247,000 SCDSB Portion $ 18,863,169 Township of Oro-Medonte Portion $ 7,383,831 Breakdown of Components SCDSB Site Costs $ 3,679,115 Township Site Costs* $ 2,501,237, School Building Costs $ 14,082,133 Gym Building Costs $ 2,203,842 Community Centre Building Costs $3,780,673 * As per section 7.1(b), the Parties acknowledge and agree that, notwithstanding the allocation shown in the Development Budget, the School Board shall pay in full all costs associated with the installation of phase 2 of the septic system. If the Township undertakes the planned expansion of the Township Exclusive Use Facility in the future, the Township covenants and agrees to repay its fifty percent (50%) share of the costs, estimated at $245, 000 associated with the installation of phase 2 of the septic system at that time. Page 124 of 154 11 .b) OCS2024-13, Shawn Binns, Director, Operations and Community Servic... - 5 - SCHEDULE D CONCEPT PLAN, SITE PLAN DRAWINGS, FLOORPLANS w.R , o � 9 CP \\J s ga I L _ L I S ae U z/ Ell P I a I / a T�I FT� ii ;m ' �a L L f I 1 l . Cl) Exclusive Use-Site Plan NTS Page 125 of 154 11 .b) OCS2024-13, Shawn Binns, Director, Operations and Community Servic... - 6 - SCHEDULE D CONCEPT PLAN, SITE PLAN DRAWINGS, FLOORPLANS II _ �COMMININIY �\ O a ae Mn t_.. Exclusive Use-Level 1 b ®O a n oot %-coNNwirm iTw, m [® cm \ e as • /1 Exclusive Use-Level 2 m N.r.s ® ® n HOOT C01.161NINTY TC@ITNE 1 1 n Exclusive Use-Roof Plan NT6 Page 126 of 154 11 .b) OCS2024-13, Shawn Binns, Director, Operations and Community Servic... - 7 - SCHEDULE E ARBITRATION AND DISPUTE RESOLUTION ARBITRATION AND DISPUTE RESOLUTION PROCEDURES Al. Negotiate in Good Faith The Parties agree that during the performance of their respective obligations under this Agreement each of them will make good faith efforts to resolve any disputes, controversies, questions or claims arising out of or relating to this Agreement, including the obligations of any Party, the content, nature, reasonableness or necessity of any document to be provided herein or any other issue in dispute in relation to or arising out of this Agreement (all of which are referred to as a "Dispute") by negotiation. Notwithstanding, either Party may initiate arbitration as provided for herein in order to resolve a Dispute. Any Dispute not resolved by negotiation shall be referred to and be finally resolved by arbitration as set out below. A2. Arbitration Whenever any arbitration is permitted or required hereunder to resolve a Dispute between the Parties, arbitration proceedings shall be commenced by the Party desiring arbitration (the "Initiating Party") giving notice to the other Party (the "Responding Party') specifying the matter to be arbitrated. The Initiating Party shall nominate one (1) arbitrator and shall notify the Responding Party hereto of such nomination. Such notice shall set forth a brief description of the matter submitted for arbitration and, if appropriate, the paragraph hereof pursuant to which such matter is so submitted. The Responding Party shall within fifteen (15) days after receiving such notice nominate an arbitrator and the two (2) arbitrators shall select a third arbitrator who shall serve as chairman of the arbitration tribunal. If the said arbitrators shall be unable to agree in the selection of such third arbitrator, such arbitrator shall be designated by a Judge of the Superior Court of Justice at Barrie and shall act as chairman. The arbitration shall be governed by Ontario's Arbitrations Act, 1991, S.O. 1991, c. 17 as amended from time to time and shall take place in the City of Barrie, in the County of Simcoe. The chairman shall fix the time and place for the purpose of hearing such evidence and representations as either of the Parties may present and, subject to the provisions hereto, the majority decision of the arbitrators in writing shall be binding upon the Parties both in respect Page 127 of 154 11 .b) OCS2024-13, Shawn Binns, Director, Operations and Community Servic... - 8 - of procedure and the conduct of the Parties during the proceedings and the final determination of the issues therein. Said arbitrators shall, after hearing any evidence and representations that the Parties may submit, make their decision and reduce the same to writing and deliver one (1) copy thereof to each of the Parties hereto. The majority of the arbitrators may determine any matters of procedure for the arbitration not specified herein. If the Responding Party receiving the notice of the nomination of an arbitrator by the Initiating Party desiring arbitration fails within the said fifteen (15) days to nominate an arbitrator, then the arbitrator nominated by the Initiating Party may proceed alone to determine the dispute in such manner and at such time as he shall think fit and his decision shall be binding upon the Parties. Notwithstanding the foregoing, any arbitration may be carried out by a single arbitrator if the Parties hereto so agree, in which event the provisions of this paragraph shall apply, mutatis mutandis. The cost of the arbitration shall be borne by the Parties hereto as may be specified in such determination. In the event that any Dispute is unresolved by an otherwise defined Closing Date of any transaction which is the subject of the arbitration, the Closing Date shall be automatically extended to that date which is seven (7) Business Days following delivery to the Parties of the decision of the said arbitrator(s) determining such Dispute. Page 128 of 154 11 .c) CS2024-09, Yvonne Aubichon, Clerk & Robin Dunn, CAO re: Acquisitio... Township o� Staff Report Proud Heritage, Exciting Future To: Council From: Yvonne Aubichon, Clerk & Robin Dunn, CAO Meeting Date: April 10, 2024 Report No.: CS2024-09 Subject: Acquisition of Moonstone Garage Lands Type: Requires Action Motion No.: Recommendation It is recommended: 1. That Report No. CS2024-09 as presented by Yvonne Aubichon, Clerk and Robin Dunn, CAO be received, and 2. That the Mayor and Clerk be authorized to execute the Transfer of land documents pertaining to Part of Lot 16, Concession 9, as in R0183148; ORO- MEDONTE being all of PIN 58519-0109 (LT)(Moonstone Garage Lands) Background The County of Simcoe (County) is the registered owner of Part of Lot 16, Concession 9, as in RO183148; ORO-MEDONTE being all of PIN 58519-0109 (LT)(the "Moonstone Garage Lands"). The County is the registered owner of PT E1/2 LT 10 CON 6 ORO PT 1, 51 R2395; ORO-MEDONTE being all of PIN 58536-0082 (the "Landfill Lands"). The "Landfill Lands" located at 610 Old Barrie Road in Oro-Medonte were originally owned by the Township and were transferred to the County in 2006 as part of the Provincial upload of solid waste management services. CAO/Corporate Services April 10, 2024 Report No. CS2024-09 Page 1 of 3 Page 129 of 154 11 .c) CS2024-09, Yvonne Aubichon, Clerk & Robin Dunn, CAO re: Acquisitio... Analysis The Township of Oro-Medonte Operations & Community Services Department has operated under a lease agreement with the County for the use of the "Moonstone Garage Lands". This land abuts the Township's North Yard facility located at 344 Moonstone Road East. The parties agreed that the County would transfer the "Moonstone Garage Lands" to the Township for nominal consideration in settlement for the value of the "Landfill Lands". The County of Simcoe and the Township of Oro-Medonte's legal counsel are in the final stages of transferring the "Moonstone Garage Lands" and as with all land transactions require a resolution of Council authorizing the Mayor and Clerk to execute the necessary documents to complete this transfer of land from the County to the Township. Financial/Legal Implications/ Risk Management A nominal fee was negotiated, and each party is responsible for its own planning, engineering, and legal expenses, including the payment of any applicable taxes and disbursements, and all costs incurred with respect to registration of the required Transfer. A financial allocation of$25,000 was approved in 2021 and has been carried forward for the purpose of completing this transfer. It is anticipated that this allocation will be more than sufficient to complete the transfer. The land transfer will also allow the discontinuation of the land use agreement between the County and the Township for use of the land as the Moonstone Garage. Policies/Legislation Provincial Solid Waste Management Corporate Strategic Priorities Financial Sustainability Strengthen Operational Capacity Consultations County and Township Legal Counsel Attachments None CAO/Corporate Services April 10, 2024 Report No. CS2024-09 Page 2 of 3 Page 130 of 154 11 .c) CS2024-09, Yvonne Aubichon, Clerk & Robin Dunn, CAO re: Acquisitio... Conclusion The County and Township negotiated a settlement to transfer ownership of the "Moonstone Garage Lands" to the Township as part of a concluding agreement associated with "Landfill Lands" located on Old Barrie Road, assumed by the County in 2006 as part of the Provincial upload of solid waste management services. Authorization is required for the Mayor and Clerk to execute the necessary documents requested by legal counsel to complete the land transfer. Respectfully submitted, Yvonne Aubichon, Clerk April 5, 2024 Approvals: Date of Approval: Donna Hewitt, Director Corporate Services April 5, 2024 Robin Dunn, CAO April 5, 2024 CAO/Corporate Services April 10, 2024 Report No. CS2024-09 Page 3 of 3 Page 131 of 154 11 .d) CS2024-08, Janette Teeter, Deputy Clerk re: 2024 Oro-Medonte Citiz... Township o� Staff Report Proud Heritage, Exciting Future To: Council From: Janette Teeter, Deputy Clerk / Sheri Noel, Clerk's Services Assistant Meeting Date: April 10, 2024 Report No.: CS2024-08 Subject: 2024 Oro-Medonte Citizen and Ontario Senior of the Year Awards Type: Requires Action Motion No.: Recommendation It is recommended: 1. That Report CS2024-08, Janette Teeter, Deputy Clerk re: 2024 Oro-Medonte Citizen and Ontario Senior of the Year Awards be received and adopted. 2. That Dalyce Hutchinson be approved by Council as the recipient of the 2024 Oro- Medonte Citizen of the Year Award, as voted by the Citizen/Senior of the Year Advisory Group through the approved voting process. 3. That Bruce Chappell be approved by Council as the recipient of the 2024 Ontario Senior of the Year, as voted by the Citizen/Senior of the Year Advisory Group through the approved voting process. 4. That staff proceed accordingly to arrange the two award recognition ceremonies. 5. And that the recipients be notified of Council's decision under the Mayor's signature. Background At the January 25, 2023 Council meeting, Council approved CS2023-03 that for the Oro-Medonte Citizen of the Year and Ontario Senior of the Year voting process, the Vote by Mail process be continued and implemented permanently. This was based on a majority of the members indicating their preference of continuing the vote by mail method. Through this approved process, each Advisory Group member would have the opportunity to vote for one candidate for each of the award categories. Corporate Services April 10, 2024 Report No. CS2024-08 Page 1 of 3 Page 132 of 154 11 .d) CS2024-08, Janette Teeter, Deputy Clerk re: 2024 Oro-Medonte Citiz... For 2024, the notice to accept nominations was sent through various means as follows: - posted on the bulletin board at the Customer Service area of the Township Administration building and Oro-Medonte Community Centre; - a social media campaign took place on the Township's Corporate Facebook and Twitter channels; - posted in the February/March edition of North Simcoe Life; - notice added to Consent Agenda of regular Council meeting agenda on January 10; - emailed to numerous Township groups; - published to News Post on Township's website. The nomination form was available for completion and submission to the Clerk's division by the deadline of Friday, March 8, 2024, 12:00 p.m. (Noon). After the nomination deadline, packages were mailed to the Oro-Medonte Citizen and Ontario Senior of the Year Advisory Group members for their review and selection of a recipient for each award category. Each Advisory Group member also received a secrecy ballot for each award category with instructions to complete and return by mail or drop-off to the Township office by Thursday, March 28, 12:00 p.m. (Noon). The envelopes containing the secrecy ballots were opened and tallied by the Deputy Clerk and Clerk's Services Assistant at 12:18 p.m., Thursday, March 28, 2024 at the Township Administration Centre. Analysis Two secrecy ballots were issued to each of the twenty-five (25) Citizen/Senior of the Year Advisory Group members; one ballot for Citizen of the Year and one ballot for Senior of the Year. Of the twenty-five (25) secrecy ballots issued, eighteen (18) ballots for each category were returned to the Township. Based upon the secrecy ballots returned to the Township by the cut-off time, the following individuals received the majority votes: Oro-Medonte Citizen of the Year— Dalyce Hutchinson Ontario Senior of the Year— Bruce Chappell As noted, this was a new process for 2021 and the same process was continued in 2022 and 2023 reflective of the restrictions and suggestions from the Simcoe Muskoka District Health Unit with respect to COVID-19. Staff have continued to receive comments of appreciation of the current process. The Province has stated that, for the Ontario Senior of the Year awards, only one person is eligible to be nominated. The Group discussed this years ago and to be consistent and avoid any confusion, it was agreed that each Award would consist of one (1) recipient each year. Accordingly, staff recommend that this process remain the same. Corporate Services April 10, 2024 Report No. CS2024-08 Page 2 of 3 Page 133 of 154 11 .d) CS2024-08, Janette Teeter, Deputy Clerk re: 2024 Oro-Medonte Citiz... Financial/Legal Implications/ Risk Management There are nominal costs associated with the execution of this process (postage) and are accommodated within approved budget allocations. Policies/Legislation NA Corporate Strategic Priorities Community Engagement Consultations None. Attachments None. Conclusion The process utilized since 2021 has been successfully executed resulting in the recommendations to award the Oro-Medonte Citizen of the Year and Ontario Senior of the Year as noted above. Both of these awards are held in high regard within the municipality and staff are pleased that appropriate accommodations were able to be made to enable the awards to continue in 2024. Respectfully submitted, Janette Teeter, Deputy Clerk / Sheri Noel, Clerk's Services Assistant, March 29, 2024 Approvals: Date of Approval Yvonne Aubichon, Clerk April 1, 2024 Donna Hewitt, Director Corporate Services April 4, 2024 Robin Dunn, CAO April 4, 2024 Corporate Services April 10, 2024 Report No. CS2024-08 Page 3 of 3 Page 134 of 154 13.b) Councillor Bard re: Request for Support of OEB Decision to end Sub... Verbal Matters (Section 13.3 of Township's Townshipof Procedural By-Law No. 2023-043 Proud Heritage,Exciting Future Name: John Bard Item Number/Name: Support of OEB decision to end subsidies for natural gas pipelines Meeting Date: April 10, 2024 Motion No.: Type of Meeting: �X Council ❑ Special Council ❑ Development Services Committee ❑ Accessibility Advisory Committee ❑ Heritage Committee ❑ Human Resources Committee • Natural gas is methane gas, which is a fossil fuel that causes approximately one-third of Ontario's greenhouse gas (GHG) emissions and must be phased out because it is inconsistent with all climate targets • The construction of new methane gas pipelines should not be subsidized because the construction of new methane gas pipelines will result in higher carbon emissions, higher future decarbonization retrofit costs to get off fossil fuel heating • The Ontario Energy Board (OEB) decided to end a subsidy for methane gas pipelines to be built in new construction developments • The OEB decision is at risk of being overturned by the provincial government • We value stewardship and make decisions to preserve the environment and manage resources responsibly for future generations. Page 135 of 154 Correspondence dated March 26, 2024 from Jill Dunlop, MPP Simcoe N... 101 0 140=0r Ontario LEGISLATIVE ASSEMBLY JILL DUNLOP, MPP Midland Office: Orillia Office: 320 King Street, 575 West Street South#9 Simcoe North/Nord Midland Public Library Orillia,ON, 1-3V 5H4 Midland,ON, L4R 3M6 Tel: 705-326-3246 jill.dunlopco@pc.ola.org March 26, 2024 Dear Mayor Greenlaw and Members of Council: I hope this letter finds you well and I believe you have already received a similar letter from the Ministry but want to ensure you don't miss this opportunity to submit a nomination for the 2024 Jntario Senior of the Year Award. This award gives municipalities the opportunity to honour one of their local seniors who, after age 65, has made outstanding contributions to enriching the social, cultural, and civic life across Simcoe North. I have had the opportunity to meet many of them over the years. The deadline for nominations is April 30, 2024. For more information, please visit the Ontario Senior of the Year webpage. Upon reviewing the nomination criteria, a personalized certificate will be mailed to you. I encourage you to present the certificate to your nominee during Seniors Month in June. The Ontario government is delighted to celebrate Seniors Month with municipalities across the province. Seniors have generously given their time, knowledge, and expertise to make this province the best place to live and work in the country. We must take the time to celebrate our older population and their valuable contributions. If you have any questions about the upcoming 2024 Ontario Senior of the Year Award, please contact the Ontario Honours and Awards Secretariat at OntariolHonoursAndAwards(d),ontario.ca. Thank you in advance for your support of local seniors and Seniors Month. Sincerely, Jill Dunlop MPP Simcoe North Page 136 of 154 15.b) Nottawasaga Valley Conservation Authority, Minutes of Meeting held... P,NF,SAC.4 0 2 �c n 7ION T1� 01-24-BOD Minutes Nottawasaga Valley Conservation Authority Jan 26, 2024 at 9:00 AM EST Attendance Present: Mayor Scott W. Anderson, Adjala-Tosorontio (Township); Cllr. Joe Belanger, Wasaga Beach (Town); Cllr. Phil Fisher, Springwater (Township); Cllr. Nicole Cox, New Tecumseth (Town); Cllr. Kyle Fegan, Shelburne (Town); Cllr. Gary Harvey, Barrie (City); Mayor Janet Horner, Mulmur (Township); Cllr. Pieter Kiezebrink, Essa (Township); Deputy Mayor Gail Little, Amaranth (Township); Cllr. Joel Loughead, Grey Highlands (Municipality); Cllr. June Porter, The Bule Mountains (Town); Cllr. Richard Schell, Oro-Medonte (Township); Cllr. Jonathan Scott, Bradford West Gwillimbury (Town); Mayor Darren White, Melancthon (Township); Cllr. Kevin Eisses, Innisfil (Town) Absent: Cllr. Christopher Baines, Collingwood (Town); Cllr. Ralph Manktelow, Mono (Town); Deputy Mayor Paul Van Staveren, Clearview (Township) NVCA Staff: Sheryl Flannagan, Director, Corporate Services; Doug Hevenor, Chief Administrative Officer; Chris Hibberd, Director, Watershed Management Services; Kyra Howes, Director, Conservation Services; Kerry Jenkins, Administrative Assistant/Recorder 1. Call to Order Doug Hevenor, Chief Administrative Officer Chaired the meeting until the elections were held. Acting Chair Hevenor called the meeting to order at 10:22am. Recommendation: RES: 01-24 Moved by: Cllr. Joe Belanger Seconded by: Cllr. Phil Fisher RESOLVED THAT: Doug Hevenor, Chief Administrative Officer be appointed as Chair, Pro Tern until the election of the 2024 Officers. Carried; 2. Declaration of Pecuniary and Conflict of Interest 3. Motion to Adopt the Agenda Recommendation: RES: 02-24 Page 137 of 154 15.b) Nottawasaga Valley Conservation Authority, Minutes of Meeting held... Moved by: Cllr. Pieter Kiezebrink Seconded by: Cllr. Nicole Cox RESOLVED THAT: the agenda for the Board of Directors 64th Annual General Meeting 01-24-BOD dated January 26, 2024 be approved. Carried; 4. Announcements There were no announcements at this time. 5. Elections of NVCA Officers Doug Hevenor, CAO reviewed the election procedures with Board Members. 6. Appointment of Scrutineers Recommendation: RES: 03-24 Moved by: Cllr. Kevin Eisses Seconded by: Cllr. Gary Harvey RESOLVED THAT: Sheryl Flannagan, Director Corporate Services and Kerry Jenkins, Administrative Assistant be appointed as scrutineers for the duration of the NVCA 2024 elections; and FURTHER THAT: the ballots be destroyed after the election process. Carried; 7. Election of Board of Directors Chair and Vice-Chair 7.1. Conduct Election of Chair Call for nominations for the position of Chair. First Call Mover: Cllr. Jonathan Scott, Deputy Gail Little was nominated for Chair. Second Call Mover: Cllr. Nicole Cox, no nominations. Third Call Mover: Cllr. June Porter, no nominations. Close Nominations Moved by: Cllr. June Porter Seconded by: Cllr. Kyle Fegan Deputy Mayor Gail Little was acclaimed as Chair. 7.2. Conduct Election for Vice-Chair Call for nominations for the position of Vice-Chair. First Call Mover: Cllr. June Porter, Cllr. Jonathan Scott was nominated. Second Call Mover: Cllr. Pieter Kiezebrink, no nominations. Third Call Mover: Mayor Janet Horner, no nominations. Close Nominations Moved by: Mayor Scott W. Anderson Seconded by: Cllr. Kyle Fegan Cllr. Jonathan Scott was acclaimed as Vice-Chair. 7.3. Appointed NVCA Officers Page 138 of 154 15.b) Nottawasaga Valley Conservation Authority, Minutes of Meeting held... Recommendation: RES: 04-24 Moved by: Cllr. June Porter Seconded by: Cllr. Joe Belanger RESOLVED THAT: the Board of Directors has elected and/or appointed for the year 2024 Nottawasaga Valley Conservation Authority Officers as follows: Chair: Deputy Mayor Gail Little Vice-Chair: Cllr. Jonathan Scott Carried; S. Acknowledgements Elected Officers of the NVCA. The newly elected Chair conducted the remainder of the meeting. 9. 2024 Borrowing Resolution Recommendation: RES: 05-24 Moved by: Cllr. Pieter Kiezebrink Seconded by: Cllr. Kevin Eisses RESOLVED THAT: for the fiscal year 2024, the Nottawasaga Valley Conservation Authority borrow, as required on credit, up to $500,000 for its purpose until payment to the Authority of grants from the Province of Ontario, and levies rom its member municipalities are received. Carried; 10. Appointment of 2024 Authority Solicitors Recommendation: RES: 06-24 Moved by: Cllr. Rick Schell Seconded by: Mayor Scott W. Anderson RESOLVED THAT: the firms of HICKS Morley Hamilton Stewart Storie LLP, be appointed for Human Resources legal advice, as required for 2024 and; FURTHER THAT: Hill Hunter Loswell Law Firm LLP, Beard Winter LLP, Barriston Law and Gardiner Roberts LLP be appointed to conduct the legal business of the Authority for 2024. Carried; 11. Appointment of 2024 Authority Auditors Recommendation: RES: 07-24 Moved by: Mayor Janet Horner Seconded by: Cllr. Kyle Fegan RESOLVED THAT: the firm KPMG LLP be appointed to conduct the auditing functions of the Nottawasaga Valley Conservation Authority for 2024. Carried; Page 139 of 154 15.b) Nottawasaga Valley Conservation Authority, Minutes of Meeting held... 12. Appointment of NVCA Representative to Conservation Ontario Council Recommendation: RES: 08-24 Moved by: Cllr. Nicole Cox Seconded by: Cllr. Gary Harvey RESOLVED THAT: the Chair be appointed as the NVCA voting delegate on Conservation Ontario Council for the year 2024; and FURTHER THAT: the Vice-Chair and Chief Administrative Officer be appointed as alternates. Carried; 13. Appointed of NVCA Board Representatives to the NVCA Agricultural Advisory Committee Recommendation: RES: 09-24 Moved by: Cllr. Nicole Cox Seconded by: Cllr. Gary Harvey RESOLVED THAT: the following Board members be appointed to the NVCA Agricultural Advisory Committee for 2024: 1). Cllr. Kevin Eisses 2). Deputy Mayor Paul Van Staveren 3). Cllr. Pieter Kiezebrink Carried; 14. Freedom of Information and Privacy Act Recommendation: RES: 10-24 Moved by: Cllr. Phil Fisher Seconded by: Cllr. Gary Harvey WHEREAS: members of the Board and Nottawasaga Valley Conservation Authority may designate an individual to act as Head of the Authority for purpose of the Municipal Freedom of Information of Privacy Act, R.S.O. 1990, c M.56, s. 3(1); 2002 C. 17, Schedule. F, Table; therefore BE IT RESOLVED THAT: Sheryl Flannagan, Director, Corporate Services be designated as Head of the Authority for purposes of the Act. Carried; 15. Adjourn Recommendation: RES: 11-24 Moved by: Cllr. Phil Fisher Seconded by: Vice-Chair Jonathan Scott RESOLVED THAT: the Board of Directors adjourn at 10:41am to meet again on February 23, 2024 or at the call of the Chair. Carried; Page 140 of 154 15.b) Nottawasaga Valley Conservation Authority, Minutes of Meeting held... O P�pSAGq D9! .Z �O 2sF o� RVgT10N p� NVCA March 2024 Board Meeting Highlights Next Meeting: March 22, 2024, held virtually For the full meeting agenda including documents and reports, visit NVCA's website. provincially significant wetlands (PSW). The Legislative and regulatory proposals current buffer is 30 m from wetlands, and affecting Conservation Authorities 120 m from PSWs Ben Krul, Manager, Development Planning & • NVCA shall review and update maps at least once Permits, and Tyler Mulhall, Planner, gave a annually presentation on the new 0. Reg 41/24. New exceptions for certain low-risk activities that On February 16, 2024, a new Minister's meet specific requirements have been identified regulation (Ontario Regulation 41/24: . NVCA must confirm application completion within Prohibited Activities, Exemptions and Permits) 21 days, and must give notice of decision for all under the Conservation Authorities Act was applications within 90 days. NVCA may not approved by the Province. This regulation will request additional information from applicant once replace NVCA's existing individual the application is deemed complete. Development, Interference with Wetlands and Alterations to Shorelines and Watercourses" Enhanced Minister Orders and Powers. regulation (172/06). . Enhanced conservation authority enforcement The regulation's effective date is April 1, 2024. powers, including entering properties, issuing stop work orders and enhanced penalties. Key changes to NVCA's permit review Additional review and appeal mechanisms process include' The activity in NVCA's regulated areas is not Next Steps • likely to: NVCA will be completing the following steps to adopt o Affect the control of flooding, erosion, the new regulations: dynamic beaches or unstable soil or Prepare communications for municipal bedrock; partners, stakeholders and the public. o Create conditions or circumstance that, • Adopt interim policies until existing policy in the event of a natural hazard, might and procedure manuals are updated. jeopardize the health or safety of . Adopt a transition plan to ensure permits persons or result in the damage or and new applications are subjected to the destruction of property. appropriate procedures and guidelines. Other requirements prescribed by the . Accommodate efficient timelines for permit regulations are met review / issuance, administration reviews, • Pollution and conservation of land will no permit cancellations, holding of hearings. longer be considered when reviewing permit . Appointment of officers under a new class applications designation will be required. Provide new • New definition of a watercourse requirements for mapping updates. • The regulated area around wetlands will be • Update regulatory and legislative references consistent at 30 m, including around on applications, maps, website, etc. 8195 8t" Line, Utopia, ON, LOM 1TO ® 705-424-1479 admin@nvca.on.ca www.nvca.on.ca Page 141 of 154 15.b) Nottawasaga Valley Conservation Authority, Minutes of Meeting held... Delegation of Powers and To begin addressing the high priority Appointment of Officers under the recommendations only, NVCA staff will be Conservation Authorities Act applying for funding through the provincial Water Erosion Control Infrastructure (WECI) As per the update of the Conservation Program, which provides a 50% match for Authorities Act, NVCA will appoint officers to locally-funded projects pertaining to flood and enforce the provisions of Sections 28 and 29 of erosion structures. Staff will plan to contribute the Act. The Board of Directors have appointed the remaining 50% through the funding from the following staff as officers: NVCA's Asset Management Plan. • Ben Krul, Manager, Development Planning In the near future, engineering staff will and Permits develop a sustainable funding plan for NVCA's • Meagan Kieferle, Senior Regulations Officer flood structures. • Tyler Mulhall, Planner The recommended repairs for the Tottenham Dam would cost $414,700, while recommended • Kyra Howes, Director, Conservation Services repairs for the New Lowell would cost • Mike Bacon, Manager, Lands and Operations $765,000. It is important for NVCA to consider the lifecycle costs of maintaining each flood • Clint Collis, Lands and Operation Technician structure that does not serve a direct flood- • Spencer Macdonald, Lands and Operation related function, and weigh those against the Technician costs of decommissioning these structures. Agricultural Committee Terms of Update for MOU Cost Apportioning Reference Agreement Programs and Services The Board of Directors approved the updated Most of NVCA's municipal partners are terms of reference for the Agricultural supportive of either an MOU or a Cost Committee. Apportionment Agreement between the municipality and the NVCA. NVCA Climate Change Action Plan: Municipalities that have executed and signed 2023 progress and 2024 goals Mous Staff provided the Board of Directors a • Township of Adjala-Tosorontio summary of climate related actions from 2023 • Municipality of Grey Highland and outlined the anticipated 2024 goals. Town of Mono Appointment of Risk Management . Township of Amaranth Official and Risk Management Town of Shelburne Inspectors The Board of Directors appointed Ian Ockenden • Township of Melancthon as an alternate Risk Management Official and as • Town of New Tecumseth a Risk Management Inspector. Town of Innisfil Flood Structures Workplan • Town of Bradford West Gwillimbury NVCA is responsible for managing a total of six • Town of Collingwood flood structures within the watershed. Safety . Town of Wasaga Beach Reviews have been completed for New Lowell Dam in 2019, and Tottenham Dam in 2021. The Township of Essa reviews provided prioritized recommendations • Township of Mulmur for addressing structural and public safety deficiencies relating to the dams. City of Barrie 8195 8t" Line, Utopia, ON, LOM 1TO 705-424-1479 admin@nvca.on.ca www.nvca.on.ca Page 142 of 154 15.b) Nottawasaga Valley Conservation Authority, Minutes of Meeting held... • Town of Blue Mountains Full Day Dates: Thursdays March 21, 2024 - • Clearview Cost Apportionment Agreement June 6, 2024 approved with Clerk to be signed Location: Tiffin Centre for Conservation • Oro-Medonte to indicate support on MOUs in a future council meeting PA/PD Day Camp Tiffin • Springwater indicated support to date; Camp Tiffin encourages outdoor exploration, before Council March 20, 2024 guided excursions in the forest fueled by Upcoming Events student interest. Every day will be guided by student inquiry, seasonal changes, and weather Spring Tonic Maple Syrup Festival and program availability. Camp Programming Hosted in partnership with the Rotary Club of for April 8t" will safely feature the solar eclipse! Barrie, the Spring Tonic Maple Syrup Festival is Date: Friday, April 8, 2024 from 9:00 a.m. - 4 hosted at the Tiffin Conservation Area. This p•M. event is a tradition spanning more than three Location: Tiffin Centre for Conservation decades. Visitors will take a trip back in time to explore how maple syrup was made in the past. After that, they will return to current times and see how maple syrup is made today! End your tour with a pancake and sausage breakfast with fresh maple syrup. Prices for most activities are included in the admission fees. Date: April 6 - 7, 2024 Location: Tiffin Centre for Conservation Learn to Fly fish like a biologist Learn to fly fish like a biologist so you can make the most of your fishing season! The event is hosted by Fred Dobbs, Manager, Stewardship Services, in partnership with Cabela's Barrie. Date: April 6, 2024 Location: Cabela's Barrie, 50 Concert Way, Barrie, ON L4N 61\15 Tiffin Nature Program (for preschoolers) Tiffin Nature Program helps preschoolers gain knowledge, understanding and appreciation of the natural world and our amazing planet. Children learn about risky play, and develop a better understanding of their relationship with the land. Half Day Dates: Tuesdays March 19, 2024 - June 4, 2024 8195 8t" Line, Utopia, ON, LOM 1TO 705-424-1479 admin@nvca.on.ca www.nvca.on.ca Page 143 of 154 15.c) Minutes of Lake Simcoe Region Conservation Authority meeting held ... Lake Simcoe Region Conservation Authority Board of Directors' Meeting Board of Directors' Meeting No. BOD-02-24 Friday, February 23, 2024 120 Bayview Parkway, Newmarket Meeting Minutes Board Members Present Mayor R. Greenlaw (Vice Chair), Councillor S. Bell, Councillor A. Courser, Councillor F. Drodge, Regional Chairman W. Emmerson, Councillor P. Ferragine, Regional Councillor B. Garrod, Councillor S. Harrison-McIntyre, Councillor D. Le Roy, Mayor I. Lovatt, Councillor C. Pettingill, Mayor M. Quirk, Councillor M. Thompson, Deputy Mayor and Regional Councillor T. Vegh, Board Members Absent Councillor A. Eek, Councillor C. Riepma (Chair), Mayor V. Hackson, Councillor E. Yeo Staff Present R. Baldwin, T. Barnett, A. Brown, M. Critch, A. Cullen, P. Davies, D. Goodyear, N. Hamley, G. MacMillan, G. Peat, D. Ruggle, C. Taylor, K. Yemm Vice Chair Greenlaw chaired this meeting on behalf of Chair Riepma. I. Land Acknowledgement Vice Chair Greenlaw acknowledged the Lake Simcoe watershed as traditional Indigenous territory and thanked all generations of Indigenous peoples for their enduring and unwavering care for this land and water. II. Declarations of Pecuniary Interest or Conflict of Interest None noted for the meeting. III. Approval of Agenda Moved by: S. Harrison-McIntyre Seconded by: M. Quirk BOD-019-24 Resolved That the content of the Agenda for the February 23, 2024 meeting of the Board of Directors be approved as amended to include Item VI c), a presentation entitled "Conservation Authorities Act Updates: O. Reg. 41/24: Prohibited Page 144 of 154 15.c) Minutes of Lake Simcoe Reg�garc o9Ure Yo4 ')Ne"e't Pgrilt�cMfflt!flg held0. ... Friday, February 26, 2021 Meeting Minutes Page 2 Activities, Exemptions and Permits, and O. Reg. 686/21: Mandatory Programs and Services". Carried IV.Adoption of Minutes a) Board of Directors' Meeting Moved by: T. Vegh Seconded by: B. Garrod BOD-020-24 Resolved That the minutes of the Board of Directors' Annual General Meeting, No. BOD-01-24, held on Friday, January 26, 2024 be approved as circulated. Carried V. Announcements a) There were no announcements for this meeting. VI. Presentations a) Strategic Plan Reporting and 2023 Annual Priorities Updates CAO, Rob Baldwin, provided a presentation on the progress of Transformation 2022-2024, the Conservation Authority's Strategic Plan, noting this strategic plan was built during a time of change and uncertainty in light of Provincial Bills 109, 229, and 23, as well as the COVID pandemic. For these reasons, focus shifted for this strategic plan to outcomes sought for the watershed through the following five strategic directions: 1. Champion watershed health and climate resilience 2. Drive evidence-based decision-making. 3. Spark a passion and action for nature. 4. Advance organizational effectiveness and excellence. 5. Nurture people and talent. CAO Baldwin reviewed the planned actions that were set out to achieve each strategic direction, noting that each action is either on track or on track with changes. A full list of outcomes can be found in the presentation linked below. Also included in CAO Baldwin's presentation was an update on the 2023 Annual Priorities. He advised that at the start of each year the Executive Leadership Team establishes annual priorities for the year. These priorities can be single-year priorities or as was the case for the 2023, multi-year priorities with actions set out for each year. The 2023 Annual Priorities included: 1. Managing Bills 229 and 23 Page 145 of 154 15.c) Minutes of Lake Simcoe Reg�garc o9Ure Yo4 ')Ne"e't Pgrilt�cMfflt!flg held0. ... Friday, February 26, 2021 Meeting Minutes Page 3 2. Diversity, Equity, Inclusion and Belonging 3. Lake Simcoe Conservation Preserve 4. Scanlon Creek Nature Centre 5. Climate Change and Stormwater Management 6. Network Security 7. Records and Asset Management CAO Baldwin reviewed these priorities, noting that each is moving forward as expected. More information may be found in the presentation linked below. To view this presentation, please click this link: Strategic Plan Status and 2023 Annual Priorities Update Moved by: C. Pettingill Seconded by: B. Garrod BOD-021-24 Resolved That the presentation by CAO Rob Baldwin regarding the progress of Transformation 2022-2024, the Conservation Authority's Strategic Plan and an update on the 2023 Annual Priorities be received for information. Carried Included in the agenda was Staff Report No.04-24-BOD regarding the progress of Transformation 2022-2024, the Conservation Authority's Strategic Plan. Moved by: C. Pettingill Seconded by: B. Garrod BOD-022-24 Resolved That Staff Report No. 04-24-BOD regarding the progress of Transformation 2022-2024, the Conservation Authority's Strategic Plan be received for information. Carried b) 2023 Enabling Services Year in Review General Manager, Corporate and Financial Services/CFO, Mark Critch, provided a presentation on the Conservation Authority's Enabling Services Internal Customer Satisfaction Survey, noting that feedback from staff was sought to gauge the level of satisfaction being provided by the Conservation Authority's enabling services departments (Corporate Communications, Human Resources, Finance, IT/IMS and Facilities) with a goal to make improvements and enhance service delivery where required. He was pleased to report that the survey received a 67.6% response rate with an average internal customer satisfaction score of 4.1 out of 5. GM Critch advised that next steps include identifying areas in each department where survey feedback can be incorporated into 2024 workplan development, as well as working to address areas of concerns, some of which are subject to budget availability and approval. It is expected Page 146 of 154 15.c) Minutes of Lake Simcoe Reg�garc o9Ure Yo4 ')Ne"e't Pgrilt�cMfflt!flg held0. ... Friday, February 26, 2021 Meeting Minutes Page 4 that the survey will be administered again at the end of 2024 with some minor question changes to gain more meaningful and constructive feedback. Please click this link to view the presentation: 2023 Survey Results for Enabling Services Moved by: P. Ferragine Seconded by: S. Bell BOD-023-24 Resolved That the presentation by General Manager, Corporate and Financial Services/CFO, Mark Critch, regarding the Conservation Authority's Enabling Services Internal Customer Satisfaction Survey results be received for information. Carried Included in the agenda was Staff Report No. 05-24-BOD regarding the Conservation Authority's Enabling Services Internal Customer Satisfaction Survey. Moved by: P. Ferragine Seconded by: S. Bell BOD-024-24 Resolved That the Staff Report No. 05-24-BOD regarding the Conservation Authority's Enabling Services Internal Customer Satisfaction Survey be received for information. Carried. c) Conservation Authorities Act Updates: O. Reg. 41/24: Prohibited Activities, Exemptions and Permits, and O. Reg. 686/21: Mandatory Programs and Services CAO, Rob Baldwin provided a brief overview of the new Ontario Regulation 41/24: Prohibited Activities, Exemptions and Permits, and the amendments to Ontario Regulation 686/21: Mandatory Programs and Services made under the Conservation Authorities Act, which were announced February 16, 2024 and come into effect on April 1, 2024. He noted that the new O. Reg. 41/24 replaces all existing 36 conservation authority regulations, and some key changes include: • Updating some definitions and areas where development activities are prohibited, while maintaining important provincial standards. • Requirements for mapping of regulated areas to be made available online and for public notification to be given of any changes. • Exemptions from the requirement for a conservation authority permit for some low-risk activities, subject to certain conditions, such as sheds, removable docks, garage rebuilds, fencing, and agricultural drainage. Page 147 of 154 15.c) Minutes of Lake Simcoe Reg�garc o9Ure Yo4 ')Ne"e't Pgrilt�cMfflt!flg held0. ... Friday, February 26, 2021 Meeting Minutes Page 5 • Limiting the conditions that can be included on a permit to matters related to natural hazards and public safety and general permit administration. • Service standards for permit issuance including pre-consultation and confirmation of complete applications within 21-days and requiring annual reporting on permitting statistics including reporting on the level of conservation authority compliance with new regulatory requirements. • Enabling applicants to appeal to the Ontario Land Tribunal if a permit decision is not made within 90-days, as well as enabling appeals of permitting fees charged by conservation authorities. • Enabling Minister of Natural Resources and Forestry's tools regarding the review of permit decisions and the issuance of permits. • Updated enforcement powers and offence provisions under the act, including stop work orders and increased penalties. CAO Baldwin noted that there is much work to be done for staff to implement all these changes by April 1st, and more information will be brought forward to the Board in the coming months. Please click this link to view the presentation: Conservation Authorities Act Updates - O. Reg 41/24 and O. Reg 686.21 Moved by: W. Emmerson Seconded by: M. Thompson BOD-025-24 Resolved That the presentation by CAO Rob Baldwin on Ontario Regulation 41/24: Prohibited Activities, Exemptions and Permits, and amendments to Ontario Regulation 686/21: Mandatory Programs and Services made under the Conservation Authorities Act be received for information. Carried VII. Hearings There were no Hearings at this meeting. VIII. Deputations There were no Deputations at this meeting. IX. Determination of Items Requiring Separate Discussion X. Adoption of Items not Requiring Separate Discussion Items No. 1, 2, 3, 4, 5, and 6 were identified under items not requiring separate discussion. Page 148 of 154 15.c) Minutes of Lake Simcoe Reg�garc o9Ure Yo4 ')Ne"e't Pgrilt�cMfflt!flg held0. ... Friday, February 26, 2021 Meeting Minutes Page 6 Moved by: A. Courser Seconded by: B. Garrod BOD-026-24 Resolved That the following recommendations respecting the matters listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the Board, and staff be authorized to take all necessary action required to give effect to same. Carried Page 149 of 154 15.c) Minutes of Lake Simcoe Reg�garc o9Ure Yo4 ')Ne"e't Pgrilt�cMfflt!flg held0. ... Friday, February 26, 2021 Meeting Minutes Page 7 1. Correspondence BOD-027-24 Resolved That Correspondence Item a) be received for information. Carried 2. Monitoring Report - Planning and Development Applications for the period January 1 to December 31, 2023 BOD-028-24 Resolved That Staff Report No. 06-24-BOD regarding the total number of planning and development applications for the period January 1 through December 31, 2023 be received for information. Carried 3. Municipal Freedom of Information and Protection of Privacy Act: Annual Statistical Report BOD-029-24 Resolved That Staff Report No. 07-24-BOD regarding the Municipal Freedom of Information and Protection of Privacy Act 2023 Annual Statistical Report be received for information. Carried 4. Conservation Authority Board Member Appointment to Lake Simcoe Conservation Foundation for 2024 BOD-030-24 Resolved That Staff Report No. 08-24-BOD regarding the appointment of two members to represent the Conservation Authority on the Lake Simcoe Conservation Foundation Board of Directors be received; and Further that the Conservation Authority's Chair, Councillor Clare Riepma, and Vice Chair, Mayor Randy Greenlaw, be appointed to the Lake Simcoe Conservation Foundation Board of Directors for 2024. Carried 5. 2024 Annual Priorities BOD-031-24 Resolved That Staff Report No. 09-24-BOD regarding the Conservation Authority's 2024 Annual Priorities be received for information. Carried 6. Bill 23 More Homes Built Faster Act, 2022— Impacts on Development Services Department BOD-032-24 Resolved That Staff Report No. 10-24-BOD regarding an end-of-year overview and update on the impacts of Bill 23 to the Development Services Department be received for information. Carried XI. Consideration of Items Requiring Separate Discussion Item No. 7 was identified under items requiring separate discussion. Page 150 of 154 15.c) Minutes of Lake Simcoe Reg�garc o9Ure Yo4 ')Ne"e't Pgrilt�cMfflt!flg held0. ... Friday, February 26, 2021 Meeting Minutes Page 8 7. Georgina Island Fixed Link Project Update Regional Chairman Emmerson thanked staff for the detailed report. He noted he believes the Chippewas of Georgina Island and the Georgina Island Fixed Link Project team are all very conscious of the environment, and he would hope they will want an environmental assessment for this project, along with the many community groups who advocate for Lake Simcoe. BOD-033-24 Resolved That Staff Report No. 11-24-BOD regarding an update on staff's review and involvement with the Georgina Island Fixed Link project be received for information. Carried XII. Closed Session The Board moved to Closed Session to deal with a confidential legal and human resources matters. Moved by: M. Quirk Seconded by: D. Le Roy BOD-034-24 Resolved That the Board move to Closed Session to deal with confidential legal and human resources matters; and Further that the Chief Administrative Officer and members of the Executive Leadership Team remain in the meeting for the discussion on Items a), b), and c); and Further that the Sr. Director, Human Resources and the Chief of Staff remain in the meeting for the discussion on Item d). Carried The Board rose from Closed Session to report findings. Moved by: S. Harrison-McIntyre Seconded by: M. Quirk BOD-035-24 Resolved That the Board rise from Closed Session and report findings. Carried a) Confidential Legal Matter Moved by: C. Pettingill Seconded by: D. Le Roy BOD-036-24 Resolved That Confidential Staff Report No. 12-24-BOD regarding a confidential legal matter be received for information. Carried Page 151 of 154 15.c) Minutes of Lake Simcoe Reg�RSWROA% et pgoit�&,�r2tgg held ... Friday, February 26, 2021 Meeting Minutes Page 9 b) Confidential Legal Matter Moved by: C. Pettingill Seconded by: D. Le Roy BOD-037-24 Resolved That Confidential Staff Report No. 13-24-BOD regarding a confidential legal matter be received for information. Carried c) Confidential Human Resources Matter Moved by: C. Pettingill Seconded by: D. Le Roy BOD-038-24 Resolved That Confidential Staff Report No. 14-24-BOD regarding a confidential human resources matter be received; and Further that the recommendations contained within the report be approved. Carried d) Confidential Human Resources Matter Moved by: F. Drodge Seconded by: W. Emmerson BOD-039-24 Resolved That he discussion on the Confidential Human Resources matter be received; and Further that the Sr. Director, Human Resources be directed to implement recommendations approved by the Board of Directors. Carried XIII. Other Business a) Vice Chair Greenlaw advised the next meeting is scheduled for Friday, March 22, 2024. This meeting will begin at 9:00 a.m. in the Conservation Authority's Administrative Offices. XIV. Adjournment Moved by: P. Ferragine Seconded by: A. Courser BOD-040-24 Resolved That the meeting be adjourned at 11:25 a.m. Carried Rob Baldwin Mayor Randy Greenlaw, Vice Chair Chief Administrative Officer Page 152 of 154 18.a) 2024-040:A By-law to Authorize the Execution of a Co-Ownership an... The Corporation of the Township of Oro-Medonte By-Law No. 2024-040 A By-law to Authorize the Execution of a Co-Ownership and Development Agreement between The Simcoe County District School Board and The Township of Oro-Medonte Whereas Section 11 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, authorizes a municipality to pass by-laws with respect to the culture, parks, recreation and heritage; And Whereas Section 20 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that a municipality may enter into an agreement with one or more municipalities or local bodies, to jointly provide, for their joint benefit, any matter which all of them have the power to provide within their own boundaries; And Whereas Section 224 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, states that it is the role of Council to ensure that the administrative policies, practices and procedures are in place to implement the decisions of Council; And Whereas Council of The Corporation of the Township of Oro-Medonte deems it desirable to enter into a Co-Ownership and Development Agreement with The Simcoe County District School Board (SCDSB)that sets out the development, management, and financial responsibilities associated with the project and respective assets; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the Township enter into the Co-Ownership and Development Agreement between The Simcoe County District School Board and the Township of Oro- Medonte; 2. That the Mayor and Clerk be authorized to execute the Co-Ownership and Development Agreement attached hereto as Schedule"A"and forming part of this By-law. 3. This by-law shall take effect on the final passing thereof. By-law read a First, Second and Third time, and Passed this 10th day of April, 2024. The Corporation of the Township of Oro-Medonte Mayor, Randy Greenlaw Clerk, Yvonne Aubichon Page 153 of 154 20.a) 2024-042: Being a By-Law to Confirm the Proceedings of the Council... The Corporation of the Township of Oro-Medonte By-Law No. 2024-042 Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday,April 10, 2024 Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By-Law, unless the municipality is specifically authorized to do otherwise; And Whereas The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By-Law; Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday,April 10, 2024, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Land Tribunal is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. By-Law Read a First, Second and Third time, and Passed this 10th day of April, 2024. The Corporation of the Township of Oro-Medonte Mayor, Randy Greenlaw Clerk,Yvonne Aubichon Page 154 of 154