03 27 2024 Council Agenda The Township of Oro-Medonte
Council Meeting Agenda
Electronic Hybrid Meeting
��` •� Wednesday, March 27, 2024
Township of
2:30 p.m. - Open Session
Proud Heritage,Exciting Future Closed Session following Item 3 (2:35 p.m.)
Open Session immediately following Closed
Session (4:00 p.m.)
The Township of Oro-Medonte is committed to providing and maintaining a working
environment that is based on respect for the dignity and rights of everyone within the
organization and for those individuals visiting our organization.
The Township of Oro-Medonte supports and fosters an environment that is safe,
welcoming and respectful for all residents, visitors, members of Council and staff.
Residents and business owners are encouraged to continue to utilize on
line and telephone services for Township related business; and staff continue to be
available to provide assistance by telephone, email and in person.
Input on agenda items are welcome and encouraged.
The Township of Oro-Medonte has amended its Procedural By-law to allow for
electronic participation at Council meetings. In-person attendance at public meetings
is also available. Protocols have been established to advise how to electronically
participate in the public portions of these meetings. Please visit the following links for
additional information:
• Request for Participation Form
• Protocols for Public Participation Council and IDS Committee
All electronic Council meetings will be streamed live, where possible, on the Township
YouTube Channel. Council Agendas will continue to be published on the Civic Web
Meeting Agendas in advance of the meeting date in accordance with the Township's
Procedural By-law.
Page
1. Call to Order - Reading of Land Acknowledgement:
The Township of Oro-Medonte acknowledges that we are situated on the
traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and
ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa
[Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee]
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Council Meeting Agenda - March 27, 2024
nations, collectively known as the Three Fires Confederacy. It continues
today as the home for diverse Indigenous Peoples including the historic
Metis Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this
land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-
Council and the Williams Treaties First Nations. The Huron-Wendat Nation
also continues to pay respect and protect their ancestors and heritage on this
land. We honour the Indigenous history and culture that has thrived for
millennia in this territory and the Treaties that bind us together as partners in
the spirit of a shared sustainable and prosperous future. We are all Treaty
People. Our commitment begins with acknowledging the Truth so that we
can move forward together towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
3. Disclosure of Pecuniary Interest:
4. Closed Session Items:
a) Motion to go In Closed Session.
b) Motion to Rise and Report.
c) Robin Dunn, CAO; and Donna Hewitt, Director, Corporate Services, re:
Litigation affecting the municipality; Solicitor-client privilege (Procurement).
d) Jenny Legget, Manager, Communications & Public Relations re: Personal
information about an identifiable individual (Couchiching OPP Detachment
Board, Oro-Medonte Community Representative).
e) Robin Dunn, CAO; and Nelly Morrow, Director, Finance/Chief Financial
Officer re: Litigation affecting the municipality (Carriage Hills/Carriage Ridge).
f) Robin Dunn, CAO re: Litigation affecting the municipality; Solicitor-client
privilege (Short Term Rentals (STR)).
5. Minutes of Council and Committees:
7 - 15 a) Minutes of Council meeting held on Wednesday, March 13, 2024.
03 13 2024 Council Minutes
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
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Council Meeting Agenda - March 27, 2024
8. Deputations/Presentations:
16 - 18 a) 5:30 p.m. Deputation by Linda Myles, on behalf of Engaging Residents of
Oro-Medonte (EROM) re: Event, Re-imagining Development in our Rural
Community, Sunday, May 5, 2024, 2:00 p.m. Oro-Medonte Community
Centre.
Deputation Form
EROM Flyer
9. Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item
which the public member may request be brought forward and considered
earlier in the meeting.
10. Open Forum:
The Open Forum provides an opportunity for the public to provide verbal
comments to Council, in Open Session, on matters scheduled on the current
agenda. Refer to Procedural By-Law No. 2023-043 for additional
information.
11. Reports of Municipal Officers for Action:
19 - 23 a) DS2024-036, Curtis Shelswell, Manager, Municipal Law re: Sunday Gun
Hunting.
DS2024-036
24 - 31 b) DS2024-026, Curtis Shelswell, Manager, Municipal Law and Brooklyn
Robinson, Municipal Law Enforcement Officer re: Administrative Monetary
Penalty Process.
DS2024-026
32 - 37 c) CS2024-07, Jenny Legget, Manager, Communications & Public Relations re:
Couchiching OPP Detachment Board Appointments.
CS2024-07
38 - 57 d) DS2024-043, Robin Dunn, CAO and Senior Management Team re:
Environmental Initiative Budget Ratification-Environmental Program
Implementation.
DS2024-043
58 - 60 e) OCS2024-07, Justin Metras, Manager, Infrastructure and Capital Projects re:
Award of Tender OCS RFT24-001 Replacement of Culvert C27.
OCS2024- 07
61 - 72 f) OCS2024-08, Justin Metras, Manager, Infrastructure and Capital Projects re:
Award of Tender OCS RFT24-004 Warminster Sideroad Pedestrian Signals.
OCS2024-08
OCS2024-08 Agreement
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Council Meeting Agenda - March 27, 2024
73 - 76 g) OCS2024-09, Justin Metras, Manager, Infrastructure and Capital Projects re:
Award of Tender OCS RFT24-006 - Road Rehabilitation —Various
Locations.
OCS2024- 09
77 - 79 h) OCS2024-10, Justin Metras, Manager, Infrastructure and Capital Projects re:
Award of Tender OCS RFT24-002 Guiderail Installation.
OCS2024-10
80 - 82 i) OCS2024-11, Justin Metras, Manager, Infrastructure and Capital Projects re:
Award of Tender OCS RFT24-003 Crack Sealing —Various Locations.
OCS2024-11
83 - 85 j) OCS2024-12, Karla Musso-Garcia, Manager, Operations re: Award of OCS
RFQ24-007 Vacuum Street Sweeper.
OCS2024-12
12. Reports of Municipal Officers for Information Only:
86 - 117 a) OCS2024-06, Jodi Grubb, Supervisor, Community Recreation & Special
Events re: Recreation Programs Update.
OCS2024-06
OCS2024-06 - Summer Camp Survey Results
OCS2024-06 - Spring/Summer Guide 2024
118 - 120 b) F12024-04, Nelly Morrow, Director, Finance/Chief Financial Officer re: 2023
Treasurer's Statement of Remuneration.
F12024-04
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township
Partners and Agencies.
Provides an opportunity for the Township's representatives at the County of
Simcoe, and the Council members appointed as the Township's
representatives at the Township's Partners and Agencies, to deliver updates
on the activities of the County of Simcoe and the Township's Partners and
Agencies.
14. Announcements:
15. Consent Agenda:
121 a) Correspondence dated March 5, 2024 from Orillia Public Library re:
Township of Oro-Medonte Statistics: February, 2024.
Staff Recommendation: Receive for Information Only.
OPL
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Council Meeting Agenda - March 27, 2024
16. Communications/Petitions:
122 - 125 a) Correspondence dated March 11, 2024 from Severn Sound Environmental
Association (SSEA) and Lake Simcoe Region Conservation Authority
(LSRCA) re: Amendments to South Georgian Bay Lake Simcoe Source
Protection Plan; Notification of Consultation Pursuant to Section 34(2) and
34(3) of the Clean Water Act 2006 and Ontario Regulation 287/07, Written
Comments due to Monday, April 15, 2024.
SSEA, LSRCA
17. Notice of Motions:
a) Brought by Councillor Clark, March 10, 2024
Notice of Motion for March 27, 2024 Council meeting
To be dealt with at the April 10, 2024 Council meeting
Motion for Enhanced Public Meeting Notifications
Whereas, public participation in statutory public meetings related to zoning
matters is crucial for the democratic process and the development of our
municipality;
Whereas, the Municipal Act and the Planning Act prescribe minimum
standards for public notices but do not preclude municipalities from adopting
practices that enhance engagement and transparency;
Whereas, it is in the public interest to ensure that individuals who take the
time to comment on statutory public meetings are kept informed about the
outcomes of the processes in which they are involved, in a manner that is
proactive and inclusive;
Now, Therefore, Be it Resolved that:
1. The municipal staff be directed to conduct a review of practices adopted
by other municipalities in Ontario, regarding the notification of individuals who
have made comments during statutory public meetings related to zoning
matters. This review should focus on practices that exceed the legislative
requirements, particularly in terms of:
a. Methods of notification (e.g., email, mail, SMS, public postings);
b. Timing and frequency of updates provided to commenters;
c. Clarity and comprehensiveness of the information provided;
d. Use of digital platforms and social media for enhanced engagement;
e. Any innovative practices that foster greater public participation and
transparency.
2. Based on this review, the staff is to prepare a report that:
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Council Meeting Agenda - March 27, 2024
a. Summarizes the findings of the review, highlighting best practices and
innovative approaches to public notification;
b. Assesses the feasibility, benefits, and potential challenges of
implementing similar practices in our municipality;
c. Provides recommendations on how our municipality can improve its
notification practices for individuals who comment on statutory public
meetings related to zoning, with an emphasis on practices that are both
effective and efficient.
Be it Further Resolved That this motion and its directives affirm our
municipality's commitment to enhancing transparency, accountability, and
public participation in the planning and development process.
18. By-Laws:
None.
19. Closed Session Items (Unfinished Items):
20. Confirmation By-Law:
126 a) 2024-034: Being a By-Law to Confirm the Proceedings of the Council
Meeting held on Wednesday, March 27, 2024.
2024-034
21. Adjournment:
a) Motion to Adjourn.
Page 6 of 126
5.a) Minutes of Council meeting held on Wednesday, March 13, 2024.
The Township of Oro-Medonte
Council Meeting Minutes
Township of Electronic Hybrid Meeting
Proud Heritage,Exciting Future
Wednesday, March 13, 2024 3:03 p.m.
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna
Present: Hewitt, Director, Corporate Services; Nelly Morrow, Director, Finance/
Chief Financial Officer; Michelle Jakobi, Director, Environmental Services;
Shawn Binns, Director, Operations and Community Services; Brent
Spagnol, Director, Development Services; Tamara Obee, Director,
Human Resources; Curtis Shelswell, Chief Municipal Law Enforcement
Officer; Roz Llewellyn, Manager, Community Services; Jennifer Whitley,
Economic Development Officer; Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk; Jason Scharapenko, IT Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Reading of Land Acknowledgement:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order
followed by the reading of the Land Acknowledgement.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
Page 1 of 9
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5.a) Minutes of Council meeting held on Wednesday, March 13, 2024.
Council Meeting Minutes — Wednesday, March 13, 2024.
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C240313-1
Moved by Young, Seconded by Clark
Be it resolved that the agenda for the Council meeting of Wednesday, March 13, 2024 be
received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
None.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, February 28, 2024.
The word "defer" was amended to "refer" in the first sentence at the top of Page 7.
Motion No. C240313-2
Moved by Hutcheson, Seconded by Lavoie
Be it resolved that the draft minutes of the Council meeting held on Wednesday, February
28, 2024 be received and adopted as printed and circulated.
Carried.
Page 2 of 9
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5.a) Minutes of Council meeting held on Wednesday, March 13, 2024.
Council Meeting Minutes — Wednesday, March 13, 2024.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations/Presentations:
a) Rob Baldwin, Chief Administrative Officer and Mark Critch, General Manager, Corporate
and Financial Services/CFO, Lake Simcoe Region Conservation Authority (LSRCA) re:
2024 Budget Presentation.
b) Doug Hevenor, Chief Administrative Officer, Nottawasaga Valley Conservation Authority
(NVCA) re: 2024 Budget Presentation.
c) Julie Cayley, Executive Director, Severn Sound Environmental Association (SSEA) re:
2024 Budget Presentation.
Motion No. C240313-3
Moved by Bard, Seconded by Young
Be it resolved that the budget presentations by
a) Rob Baldwin, Chief Administrative Officer and Mark Critch, General Manager,
Corporate and Financial Services/CFO, Lake Simcoe Region Conservation
Authority (LSRCA);
b) Doug Hevenor, Chief Administrative Officer, Nottawasaga Valley Conservation
Authority (NVCA); and
c) Julie Cayley, Executive Director, Severn Sound Environmental Association (SSEA)
be received and referred to the 2024 budget recalibration at the Special Budget
Council meeting on March 20, 2024.
Carried.
9. Identification From the Public of an Agenda Item of Interest:
None.
Page 3 of 9
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5.a) Minutes of Council meeting held on Wednesday, March 13, 2024.
Council Meeting Minutes — Wednesday, March 13, 2024.
10.Open Forum:
One (1) individual provided Open Forum comments with respect to Item 11 b).
11.Reports of Municipal Officers for Action:
a) CS2024-06, Jennifer Whitley, Economic Development Officer re: Economic
Development 2024 Work Plan & 2023 Review.
Motion No. C240313-4
Moved by Schell, Seconded by Hutcheson AL
Be it resolved
1 . That CS2024-06, Jennifer Whitley, Economic Development Officer re: Economic
Development 2024 Work Plan & 2023 Review be received and adopted.
2. That the 2024 Economic Development Work Plan be approved as presented in
Schedule 3.
Carried.
b) DS2024-025, Curtis Shelswell, Manager, Municipal Law and Roz Llewellyn, Manager,
Community Services re: Parkland By-law Amendment. [Refer to Item 18a)].
Motion No. C240313-5
Moved by Lavoie, Seconded by Bard
Be it resolved
1 . That DS2024-025, Curtis Shelswell, Manager, Municipal Law and Roz Llewellyn,
Manager, Community Services re: Parkland By-law Amendment be received and
adopted.
2. That By-law No. 2016-017 "Parkland By-law" be amended to allow for Class 1 and Class
2 E-Bikes on the Oro-Medonte Rail Trail.
3. That staff bring forward the appropriate By-law for Council's Consideration.
Carried.
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5.a) Minutes of Council meeting held on Wednesday, March 13, 2024.
Council Meeting Minutes — Wednesday, March 13, 2024.
c) HR2024-01 , Tamara Obee, Director, Human Resources re: Human Resources/Health &
Safety Policy Review.
Motion No. C240313-6
Moved by Clark, Seconded by Schell
Be it resolved
1 . That HR2024-01 , Tamara Obee, Director, Human Resources re: Human
Resources/Health & Safety Policy Review be received and adopted.
2. That draft Human Resources Policy POL-HR-4.15 — Township Payment of Medical
Certificate(s) for Volunteer Firefighters DZ, Drivers Licences, be enacted effective
January 1 , 2024.
3. That draft updated Human Resources Policy POL-HR-3.05 — Interviewing and Selection
of Applicants, be enacted effective immediately.
4. That Human Resources Policy POL-HR-2.12 — COVID-19 Vaccination Policy, be
rescinded effective immediately.
5. And that Staff be advised accordingly. IN Carried.
d) CS2024-05, Yvonne Aubichon, Clerk re: Award RFP for Real Estate Services for
Decommissioned Fire Halls (Hawkestone and Rugby).
Motion No. C240313-7
Moved by Bard, Seconded by Clark
Be it resolved
1 . That CS2024-05, Yvonne Aubichon, Clerk re: Award RFP for Real Estate Services
for Decommissioned Fire Halls (Hawkestone and Rugby) be received and
adopted.
2. That the Request for Proposal (RFP) CS 2024-002 — Real Estate Services for Sale
of Hawkestone and Rugby Fire Halls be awarded to The Smith and Hewitt Real
Estate Team.
3. That staff be authorized to execute the necessary contract.
4. That the proponents be advised of Council's decision under the Finance and
Procurement Analyst's signature.
Carried.
12.Reports of Municipal Officers for Information Only:
None.
Page 5 of 9
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5.a) Minutes of Council meeting held on Wednesday, March 13, 2024.
Council Meeting Minutes — Wednesday, March 13, 2024.
13.Reports of Members of Council:
a) Deputy Mayor Lavoie re: Zone 1 Water Integration Fees.
Motion No. C240313-8
Moved by Lavoie, Seconded by Bard
Be it resolved
1 . That the correspondence dated March 13, 2024 and presented by Deputy Mayor Lavoie
re: Zone 1 Water Integration Fees be received.
2. That staff report on this matter, as part of the 2024 budget recalibration process, such
that the principles of reserves, municipal fees and charges and the three points as
outlined in the correspondence be clarified.
Carried.
Recorded Vote Requested by Councillor Schell
Councillor Schell Nay
Councillor Young Yea
Councillor Bard Yea
Councillor Clark Yea
Councillor Hutcheson Yea
Deputy Mayor Lavoie Yea
Mayor Greenlaw Yea
b) Deputy Mayor Lavoie re: Police Temporary Event Cost Increases.
Motion No. C240313-9
Moved by Lavoie, Seconded by Young
Be it resolved
1 . That the correspondence dated March 13, 2024 and presented by Deputy Mayor Lavoie
re: Police Temporary Event Cost Increases be received.
2. That Staff obtain a legal opinion to review the legislation pertaining to the Municipal OPP
Billing Model (O.Reg 267117— Police Services Act) and the Community Safety and
Policing Act Section 18 relating to a "temporary increase in the cost of providing
adequate and effective policing".
3. And that should the Police Service Board determine that a "person" be financially
charged for service relating to "temporary increases" including costs attributable to large
scale special events that the municipality as the Corporation is not responsible for those
costs;
4. That Staff report back in concert with the direction provided through Council resolution
C231122-9 2023 - Boots and Hearts Review.
Carried.
Page 6 of 9
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5.a) Minutes of Council meeting held on Wednesday, March 13, 2024.
Council Meeting Minutes — Wednesday, March 13, 2024.
c) Updates from Council Representatives — County of Simcoe and Township
Partners and Agencies.
The following member of Council provided updates: Councillor Hutcheson.
14.Announcements:
None.
15.Consent Agenda:
a) Severn Sound Environmental Association (SSEA) re: SSEA Joint Municipal Service
Board (JMSB) 2023 Third Quarter (Q3) Meeting minutes from October 26, 2023; and
Board Meeting Highlights, 2024 Q4 Meeting from February 1, 2024.
Staff Recommendation: Receive for Information Only.
b) Minutes of Barrie Public Library Board (BPL) meeting held on January 18, 2024.
Staff Recommendation: Receive for Information Only.
c) Minutes of Lake Simcoe Region Conservation Authority (LSRCA) meeting held on
January 26, 2024.
Staff Recommendation: Receive for Information Only.
Motion No. C240313-10
Moved by Hutcheson, Seconded by Schell
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Severn Sound Environmental Association (SSEA) re: SSEA Joint Municipal Service
Board (JMSB) 2023 Third Quarter (Q3) Meeting minutes from October 26, 2023; and
Board Meeting Highlights, 2024 Q4 Meeting from February 1 , 2024.
Received for Information Only.
b) Minutes of Barrie Public Library Board (BPL) meeting held on January 18, 2024.
Received for Information Only.
c) Minutes of Lake Simcoe Region Conservation Authority (LSRCA) meeting held on
January 26, 2024.
Received for Information Only.
Carried.
Page 7 of 9
Page 13 of 126
5.a) Minutes of Council meeting held on Wednesday, March 13, 2024.
Council Meeting Minutes — Wednesday, March 13, 2024.
16.Communications/Petitions:
None.
17.Notice of Motions:
None.
18.By-Laws:
a) 2024-015: A By-law to amend By-law No. 2016-017, Being a By-law to Establish
Regulations with respect to Municipal Parkland, and Municipally Owned Land used for
Recreational Purposes within the Township of Oro-Medonte.
b) 2024-027: A By-law to amend By-law, 2021-130, "A By-law of The Corporation of the
Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" (Fees and
Charges By-law).
Motion No. C240313-11
Moved by Young, Seconded by Lavoie
Be it resolved that By-Law Nos. 2024-015 and 2024-027
a) 2024-015: A By-law to amend By-law No. 2016-017, Being a By-law to Establish
Regulations with respect to Municipal Parkland, and Municipally Owned Land used for
Recreational Purposes within the Township of Oro-Medonte, as amended, to include
Class 1 and Class 2 E-Bikes;
b) 2024-027: A By-law to amend By-law, 2021-130, "A By-law of The Corporation of the
Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" (Fees and
Charges By-law);
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
19.Closed Session Items (Unfinished Items):
None.
Page 8 of 9
Page 14 of 126
5.a) Minutes of Council meeting held on Wednesday, March 13, 2024.
Council Meeting Minutes — Wednesday, March 13, 2024.
20.Confirmation By-Law:
a) 2024-031: Being a By-Law to Confirm the Proceedings of the Council Meeting held on
Wednesday, March 13, 2024.
Motion No. C240313-12
Moved by Clark, Seconded by Hutcheson
Be it resolved that By-Law No. 2024-031: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, March 13, 2024 be read a first, second and third time,
passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C240313-13
Moved by Schell, Seconded by Bard
Be it resolved that we do now adjourn at 4:58 p.m.
Carried.
Mayor, Randy Greenlaw Clerk, Yvonne Aubichon
Page 9 of 9
Page 15 of 126
8.a) 5.30 p.m. Deputation by Linda Myles, on behalf of Engaging Resident...
From: noreply@oro-medonte.ca <noreply@oro-medonte.ca>
Sent: Wednesday, February 7, 2024 11:43 AM
To: Participation <partici patio n@oro-medonte.ca>
Subject: Request for Public Participation Form
This email originated from outside of Oro-Medonte's email system. Please use proper judgment
and caution when opening attachments, clicking links, or responding to this email.
Username: E77CE3C2-7DE3-43E6-A68E-DA193AEC5935
Numeric Response ID: 1125562
Response GUID: FEOBBC74-12C6-4152-B7DC-571549713BA5
Survey Start Date: Wednesday, 07 February 2024 11:27:10
Survey Completed Date: Wednesday, 07 February 2024 11:42:09
This is a Request to
Present a Deputation (10 Minute Limit)
I am requesting participation to speak at the
Council Meeting
On the Date of
(DD/MM/YYYY)
27/03/2024
regarding agenda item number
e.g. 11a
None
I will be participating
on behalf of a group/organization
Select method of attendance
Please note that all registrations received to register either via Zoom or in-person, will receive a Zoom
link.
In-Person
please state name
Page 16 of 126
8.a) 5.30 p.m. Deputation by Linda Myles, on behalf of Engaging Resident...
By stating the application number, applicant name or group/organization named below, you confirm
that you are duly authorized to act on behalf of the identified applicant or group/ organization and that
the applicant or group/organization hereby gives its approval for you to act on this matter.
erom
Contact Information
Note: It is the responsibility of the participant to ensure that they have received consent for any third
party information.
Name of Requestor Linda Myles
Address
Email erom.info4u6a�gmail.com
Phone
Have you presented a deputation/presentation previously on this matter?
No
Subject of Deputation/Presentation
Please describe below, the subject matter of the requested deputation/presentation in sufficient detail,
to provide the Township a means to determine its content and to assess its relative priority to other
requests for presentation. Weight will be given to those requests that provide more detailed
descriptions of the content of the presentation, particularly defining how the subject matter aligns with
Council's Mandate.
erom is planning a public event called "Re-Imagining Development in our Rural Community: Oro-
Medonte". I would like to inform Council and Staff about this event and invite them to attend.
I will be providing a:
Written Presentation
Please identify the type of action you are seeking of Council/Committee on this issue.
No Action, e.g., an awareness of topic or organization
If you are requesting action, have you been in contact with a staff member to seek a resolution with
regard to this matter?
No
Reason why this deputation/presentation is important to Council and to the municipality:
Development is an important issue in Oro-Medonte. Council, staff and the residents of this township
can all benefit from discussion about how we approach development going forward.
I Acknowledge I have read and completed the required information
Page 17 of 126
8.a) 5.30 p.m. Deputation by Linda Myles, on behalf of Engaging Resident...
RemimaginingDevelopment
in our Rural Community
Sunday May 5,2024
the Oro-Medonte Community
Centre
in Guthrie
-A
Development is inevitable ....
but what it looks like and how it occurs can be shaped.
For this reason, erom invites you to an interactive session
with guest speaker Sean Hertel,
Registered Professional Planner ( RPP)
and University Lecturer.
engaging residents of oro-medonte
Page 18 of 126
11 .a) DS2024-036, Curtis Shelswell, Manager, Municipal Law re: Sunday Gu...
�11
�\�
0;Township of
Staff Report Proud Heritage, Exciting Future
To: Council
From: Curtis Shelswell, Manager, Municipal Law
Meeting Date: March 27, 2024
Report No.: DS2024-036
Subject: Sunday Gun Hunting
Type: Requires Action
Motion No.:
Recommendation
It is recommended:
1. That Report No. DS2024-036 be received and adopted.
2. That Council consider one of the options provided within the body of the report.
Option #1
Continue with the prohibition to not allow gun hunting on Sundays within the
Township of Oro-Medonte.
Or;
Option #2
To defer the topic, go out and seek public consultation through an online survey and
report back on the results prior to a decision.
Or;
Option #3
To permit Sunday gun hunting and staff submit the resolution of Council to the
MNRF so that amendments can be made to Ontario Regulation 663/98 and advise
the public of the change through the Township's website and social media feeds.
Development Services March 27, 2024
Report No. DS2024-036 Page 1 of 5
Page 19 of 126
11 .a) DS2024-036, Curtis Shelswell, Manager, Municipal Law re- Sunday Gu...
3. That if Council chooses to permit Sunday gun hunting, the Ministry of Natural
Resources and Forestry be advised of this decision and request that the Ministry
make the appropriate amendments under Ontario Regulation 663/98 to allow
Sunday gun hunting in the Township of Oro-Medonte.
Background
The purpose of Report DS2024-036 is to provide Mayor and Members of Council with
background information on Sunday gun hunting and to obtain direction and a decision
regarding requests to permit Sunday hunting.
The Township continues to receive requests and inquiries from stakeholders related to
Sunday gun hunting questioning why the municipality hasn't followed in the footsteps of
most of Ontario municipalities and enacted a By-law to permit such.
Sunday gun hunting was first introduced in areas north of the French River and Mattawa
River. All municipalities south of those two rivers have been provided the option to enact
a By-law to permit Sunday gun hunting.
Back in 2006, the Ontario Federation of Anglers and Hunters, Ontario Federation of
Agriculture and then Ministry of Natural Resources Forestry (MNRF) launched a
program that lobbied municipalities to open up opportunities to permit hunting on
Sundays.
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Development Services March 27, 2024
Report No. DS2024-036 Page 2 of 5
Page 20 of 126
11 .a) DS2024-036, Curtis Shelswell, Manager, Municipal Law re: Sunday Gu...
As you can see on the map from the province (updated September 1, 2023-
www.ontario.ca/page/sunday-gun-hunting), several municipalities have permitted
Sunday gun hunting.
Analysis
The MNRF is responsible for the enforcement, approval and regulation of Sunday gun
hunting. Municipalities who wish to support Sunday gun hunting must provide MNRF
with a written resolution to that effect.
This debate has come up in the past, and both sides (support/objection) have their
points on this topic which include:
Concerns
• Safety concerns, with an increase in individuals/domestic animals engaged in
outdoor activities on Sundays.
• Disturbance of gun fire seven (7) days a week.
• Sundays are for family time, a day of rest.
• Concerns for the wildlife population.
Supportive
• Hunting seasons are limited already, allowing one more day on the weekend
would expand an individual's opportunity to hunt.
• Residents who partake in the sport would not have to drive to another
municipality to take advantage of the extra day.
• Within the applicable season an individual can archery hunt on Sundays, why not
allow guns as well.
• Traditionally, Sundays were a day of rest, shopping malls/store were closed, and
most occupations provided the day off.
Currently, a hunter can hunt with a bow (archery) within the applicable season in the
Township seven (7) days a week. Further, on Sunday's a gun can be discharged for the
purpose of target shooting safely on private lands or at a gun club. Whether permitted or
not, landowners still have the choice to allow or not allow hunters to partake on
Sundays. If permitted, it would provide 7 additional days.
To date, the following surrounding municipalities have permitted the Sunday gun hunt.
➢ Springwater- Fall 2023
➢ Severn (Same Wildlife Management Unit as Oro-Medonte)
➢ Ramara
➢ Clearview
➢ Tay
➢ Tiny
Development Services March 27, 2024
Report No. DS2024-036 Page 3 of 5
Page 21 of 126
11 .a) DS2024-036, Curtis Shelswell, Manager, Municipal Law re: Sunday Gu...
Attached to this report is a map published by the province, it is updated twice annually
with any new municipalities that have permitted Sunday gun hunting.
Financial/Legal Implications/ Risk Management
N/A
Policies/Legislation
www.ontario.ca/document/ontario-hunting-regulations-summary
www.ontario.ca/page/Sunday-gun-hunting
Corporate Strategic Goals
➢ Community Engagement
➢ Community Safety
Consultations
Senior Municipal Law Enforcement Officer
Director, Development Services
Attachments
➢ Sunday Gun Hunting in Ontario Map, updated September 1, 2023
www.ontario.ca/page/sunday-gun-hunting
Conclusion
The topic of Sunday gun hunting continues to come up each year as we approach
specific hunting seasons. I provide the following options for Council to consider.
Option #1
Continuing with the prohibition to not allow gun hunting on Sundays within the Township
of Oro-Medonte.
Or;
Option #2
To defer the topic, go out and seek public consultation through an online survey and
report back on the results prior to a decision.
Development Services March 27, 2024
Report No. DS2024-036 Page 4 of 5
Page 22 of 126
11 .a) DS2024-036, Curtis Shelswell, Manager, Municipal Law re: Sunday Gu...
Or;
Option #3
To permit Sunday gun hunting and staff submit the resolution of Council to the MNRF
so that amendments can be made to Ontario Regulation 663/98 and advise the public of
the change through the Township's website and social media feeds.
Respectfully submitted,
Curtis Shelswell
Manager, Municipal Law
March 6, 2024
Approvals: Date of Approval
Brent Spagnol, Director, Development Services March 11, 2024
Nelly Morrow, Director Finance/CFO March 19, 2024
Robin Dunn, CAO March 21, 2024
Development Services March 27, 2024
Report No. DS2024-036 Page 5 of 5
Page 23 of 126
11 .b) DS2024-026, Curtis Shelswell, Manager, Municipal Law and Brooklyn ...
Staff Report Proud Heritage, Exciting Future
To: Council
From: Curtis Shelswell, Manager, Municipal Law
Brooklyn Robinson, Municipal Law Enforcement Officer
Meeting Date: March 27, 2024
Report No.: DS2024-026
Subject: Administrative Monetary Penalty Process
Type: Requires Action
Motion No.:
Recommendation
It is recommended:
1. That Report No. DS2024-026 be received and adopted.
2. That Staff be directed to create a policy(s) related to the appointment of
Screening and Hearing Officers.
3. That staff be directed to bring the draft Administrative Monetary Penalty
System (AMPS) and Screening and Hearing Officer By-law for Council's
consideration.
4. That once the requisite by-laws have been given three readings, staff are
directed to commence implementation of the AMP System including, but not
limited to, creation of necessary documents and procedures as well as the
necessary updates to existing by-laws that will be subject to AMPS.
Development Services March 27, 2024
Report No. DS2024-026 Page 1 of 8
Page 24 of 126
11 .b) DS2024-026, Curtis Shelswell, Manager, Municipal Law and Brooklyn ...
Background
The purpose of this report is to provide Council with background information on the
Administrative Monetary Penalty Program (AMP) so that Council may consider
providing the division with another tool to assist with enforcement. AMPS would provide
an efficient and effective method for dealing with non-compliance related to the
Township's By-laws and enforcement.
In 2014, Ontario Regulation 333/07 came into effect, under the Municipal Act, S.O.
2001, c. 25, as amended allowing municipalities to administer set fines/monetary
penalties under an Administrative Monetary Penalty Program (AMP Program) for the
issuance of parking infractions. The purpose was to remove the burden of parking
tickets from the court system to free up time and possibly expedite the process for
municipalities.
The Municipal Act, S.O. 2001, c.25, as amended, Part XIV Enforcement, Section
434.1(1)Administrative Penalties, as well as other various sections contain the authority
to establish and set up the AMP program not only for parking but as another tool to
assist the municipality in promoting compliance related to enforcement of various By-
laws.
With the intention of trying to determine if there is a more modernized process that
can provide a different approach to by-law enforcement from an administrative and
enforcement perspective. Staff have reviewed AMP programs across Ontario,
From this research, AMPs can provide both an efficient method for monetary
penalties and another option to gain compliance with by-laws enacted by the
Township.
Under the Municipal Act, S.O. 2001, c. 25, as amended, municipalities have the
authority to:
a)establish a system of fines Section 429(1)
b) require a person to pay an AMP Section 102.1 (1)
c) impose fees or charges Section 391 (1)
d) apply fees and charges as a debt to the municipality Section 398(1) delegate
its administrative and hearing powers Sections 23.3(2)
Administrative Monetary Penalties (AMP) are an emerging approach to assist
municipalities in promoting compliance with their by-laws by responding to minor by-law
infractions in a manner that is fair, effective, and efficient. AMP's can address violations
defined under Part I (ticket-able offences) of the Provincial Offences Act (POA), also
referred to as by-law fines and under Part 11 (parking offences) of the POA- these
penalties can be set, issued, and tracked by the Municipality. For this report staff will be
Development Services March 27, 2024
Report No. DS2024-026 Page 2 of 8
Page 25 of 126
11 .b) DS2024-026, Curtis Shelswell, Manager, Municipal Law and Brooklyn ...
referring to by-law charges and not parking tickets. Some examples of By-laws/offences
that can be utilized with the AMPS program are:
• Pool Fence By-law- Pool constructed without a permit.
• Sign By-law- Sign displayed without a permit.
• Noise By-law-Cause, permit or create noise likely to disturb an inhabitant.
It is staff's intention to work through all applicable regulatory by-laws and then focus on
the Parking By-law. The Parking By-law will take a little more time to prepare and set up
as it will involve amendments to be approved by the Ministry of Transportation,
amending the current parking infraction fines, and establishing timelines for payments.
Issuing a monetary penalty for a by-law violation using an AMP allows an officer to rely
solely on the evidence. Currently, though the Provincial Offences Act, an infraction has
to be personally served within 30 days of the occurrence. Typically, staff have to attend
and personally serve the infraction. It could take multiple visits to achieve and in some
cases the individual will avoid meeting up in hopes of avoiding the infraction/fine, which
causes delay and expends staffing resources.
Analysis
Implementation
Implementing an Administrative Monetary Penalty System (AMPS) would allow staff to
deal with contraventions more efficiently and in a timelier fashion in comparison to the
current Provincial Offences Act (POA) system. It is common for prosecutions under the
POA to take over a year before a resolution is reached. This process can be complex and
lengthy, with numerous hearing dates involving legal representation. As there would be
timelines built into an AMPS By-law, resolution is projected to take approximately 2-4
months depending on how many hearing dates the Township chooses to have. The
process can be more straight-forward and typically requires no legal representation.
Within the AMP System, if a "request for review" is submitted for a penalty notice, it is first
sent to a Screening Officer for review, who would decide on the matter. If the individual
served with the penalty does not agree with the Screening Officer's decision, they can
then appeal to a Hearing Officer and a hearing would be scheduled and held in a quasi-
judicial manner.
Essentially, staff would create and administer a new "court system" within the Township
in order to be able to use AMPS. Currently, the Township retains the City of Barrie to
prosecute most By-law related matters. With AMPS, if the matter goes beyond the
Screening Officer, it would be a external person, similar to a Prosecutor to address the
matter.
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Report No. DS2024-026 Page 3 of 8
Page 26 of 126
11 .b) DS2024-026, Curtis Shelswell, Manager, Municipal Law and Brooklyn ...
Screening Officers
Screening Officers are most commonly municipal staff who do not have a significant
affiliation with the By-law division. This position could be appointed to a current staff
member within the Township. A Screening Officer has three options when determining a
decision, withdraw the matter, reduce or confirm the matter.
Hearing Officer
Hearing Officers are external personnel who would be hired by the Township to hear any
matters in which individuals served with a penalty wish to have a review when they
disagree with the Screening Officers decision. The Hearing Officer would make the final
decision on the matter, it can be quashed, reduced, or remain as levied.
Community Engagement
Both the `AMP'S By-law' and the `Hearing and Screening Officer By-law' are mainly
administrative in nature as opposed to those regulatory by-laws typical of the By-law
enforcement function. Council would, however, need to approve penalty amounts in the
By-laws, as described further below. Given that its use is viewed as technical in nature
and largely an alternative process of imposing, appealing and collecting penalties related
to by-law contraventions, enhanced community engagement is not felt necessary but
could occur should Council wish.
Penalties
In this regard, Section 434.1 of the Municipal Act states:
The amount of an administrative penalty established by a municipality:
(a) shall not be punitive in nature; and
At this time, staff have elected not to include the Parking By-law as there are additional
approvals needed from the Ministry of Transportation (MTO) that will take a considerable
amount of time to obtain.
All of the listed By-laws will need to be amended to include additional language in the
Offences and Penalties Section. Staff's recommendation includes bringing these changes
to Council.
Development Services March 27, 2024
Report No. DS2024-026 Page 4 of 8
Page 27 of 126
11 .b) DS2024-026, Curtis Shelswell, Manager, Municipal Law and Brooklyn ...
By-law Title By-law Number
Pool Fence By-law 2009-099
Sign By-law 2010-075
Fireworks By-law 2012-067
Noice By-law 2012-167
Refreshment Stand By-law 2015-212
Site Alteration By-law 2016-056
Water Regulation By-law 2016-100
Entrance Permit By-law 2017-076
Canine Control By-law 2018-005
Open Air Burning By-law 2019-046
Continuous Improvement
Administrative efficiencies will likely be experienced owing to reduced preparation time
needed for Crown briefs, as well as a potential reduction in the number of court
appearances. This may allow staff additional time to pursue other continuous
improvement initiatives.
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Report No. DS2024-026 Page 5 of 8
Page 28 of 126
11 .b) DS2024-026, Curtis Shelswell, Manager, Municipal Law and Brooklyn ...
Fees and Timelines
An Administrative Penalty must be issued within a set time from the alleged violation.
Likewise, payments, requests for reviews and appeals have specific timelines assigned
to them.
Below are examples of timelines that could be considered in the By-law:
➢ 5 days - Registered/regular mail is considered served.
➢ 15 days -Time to pay without any Late Payment fees being added After getting
Notice, time to request a review (Screening) After Screening decision, time to
request an appeal (Hearing)
➢ After 15 days - Penalty Notice/violation deemed confirmed. Must apply for an
extension to meet with Screening Officer. Must apply for an extension to appeal
to Hearing Officer (15 Days after Screening Officers decision).
➢ 30 days - Penalty Notice must be served within this time frame Payments can
still be made without being applied to taxes.
➢ After 30 days - Screening & Hearing Decisions deemed confirmed. Ability to
request an extension for review or to pay has expired Penalty Notice/violation
applied to Property Tax Roll
Financial/Legal Implications/ Risk Management
Currently, the Township retains the City of Barrie for most POA prosecutions. Cost for
their service differs year on year depending on the volume of matters. The current fee for
their services is $136.90 per hour and includes court brief review and prosecutions.
While potential legal savings, and possibly even increased penalty amounts, will depend
entirely on the number of penalties and information/summons issued and appeals
received, which are all very difficult to predict, the potential exists for considerable savings
in legal fees. This must, however, be balanced with the additional in-house function of the
Screening Officer and retaining a Hearing Officer.
Hearing Officer
The municipality will have to retain Hearing Officer(s), the cost of which are highlighted
below. However, hourly rates can vary substantially, and final amounts will be entirely
dependant upon both the number of fines levied through the system, and number of
appeals received, and hearings held.
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Report No. DS2024-026 Page 6 of 8
Page 29 of 126
11 .b) DS2024-026, Curtis Shelswell, Manager, Municipal Law and Brooklyn ...
Half day (maximum three (3) hours $275.00
• Price includes court brief preparation time
Full day (over three (3) hours) $520.00
• Price includes court brief preparation time
The municipality would do there best to group matters on a single day to save both time
and costs.
Offences and Penalties
Fine totals for 2022 were approximately $39,000.00 Collection is under the authority of
the courts, which typically do not pursue outstanding awards for many years, if at all,
before moving to a collection agency. One of the benefits of the AMP System, is the ability
to place unpaid penalties onto the tax roll.
Policies/Legislation
• Regulatory By-laws
• Municipal Act
Corporate Strategic Goals
➢ Financial Sustainability
➢ Community Engagement
➢ Strengthen Operational Capacity
Consultations
➢ Director, Development Services
➢ Senior Management Team
Attachments
N/A
Conclusion
Staff recommend that an AMP Program be endorsed by Council to provide for a
modernized approach to By-law Enforcement. The benefits to the program include the
following:
• Township can transfer outstanding monetary penalties to the taxes for the
property on which the AMP has been issued.
Development Services March 27, 2024
Report No. DS2024-026 Page 7 of 8
Page 30 of 126
11 .b) DS2024-026, Curtis Shelswell, Manager, Municipal Law and Brooklyn ...
• Factual information utilized to issue the offence versus extended dialogue from
the defendant.
• Offences dealt with in a more efficient manner, avoid multiple visits to the
offender to lay the charge.
• Timely resolution of offences, matters can be dealt with on scheduled dates
determined by the Township and avoid any delays.
• Streamline process, typically not requiring legal representation.
• Reduces preparation time to allow staff to focus their attention on other matters.
• Another tool/option for officers to handle non-compliance issues.
• The file remains in the hands of the municipality, with a more consistent approach
in relation to fees levied.
Staff Recommendation
1. That Report No. DS2024-026 be received and adopted.
2. That Staff be directed to create a policy(s) related to the appointment of
Screening and Hearing Officers.
3. That staff be directed to bring the draft Administrative Monetary Penalty
System (AMPS) and Screening and Hearing Officer By-law for Council's
consideration.
4. That once the requisite by-laws have been given three readings, staff are
directed to commence implementation of the AMP System including, but
not limited to, creation of necessary documents and procedures as well as
the necessary updates to existing by-laws that will be subject to AMPS.
Respectfully submitted,
Brooklyn Robinson Curtis Shelswell
Municipal Law Enforcement Officer Manager, Municipal Law
March 8, 2024
Approvals: Date of Approval
Brent Spagnol, Director, Development Services March 11, 2024
Nelly Morrow, Director Finance/CFO March 19, 2024
Robin Dunn, CAO March 21, 2024
Development Services March 27, 2024
Report No. DS2024-026 Page 8 of 8
Page 31 of 126
11 .c) CS2024-07, Jenny Legget, Manager, Communications & Public Relation...
0;
Township of
Staff Report Proud Heritage, Exciting Future
To: Council
From: Jenny Legget, Manager Communications & Public Relations
Meeting Date: March 27, 2024
Report No.: CS2024-07
Subject: Couchiching OPP Detachment Board Appointments
Type: Requires Action
Motion No.:
Recommendation
It is recommended:
1. That Report No. CS2024-07 as presented by Jenny Legget, Manager
Communication & Public Relations be received; and
2. That the following individuals be appointed to the Couchiching OPP Detachment
Board for the term commencing April 1, 2024 and concluding November 14,
2026:
a. , as the Township of Oro-Medonte's community
representative
b. Councillor , as the Township of Oro-Medonte's elected
representative.
Background
As noted in report CS2021-14 (linked below), Township of Oro-Medonte staff have been
working collaboratively with staff from the City of Orillia and Townships of Ramara and
Severn since 2021 to address legislative changes adopted by the Provincial
Government with respect to Policing. Specifically, these include:
• On March 26, 2019, Ontario adopted the Comprehensive Ontario Police Services Act,
2019, S.O. 2019, c. 1 - Bill 68 and established the Community Safety and Policing Act,
2019, S.O. 2019, c. 1 (CSPA, 2019).
• The CSPA, 2019 will:
Corporate Services March 27, 2024
Report No. CS2024-07 Page 1 of 6
Page 32 of 126
11 .c) CS2024-07, Jenny Legget, Manager, Communications & Public Relation...
o Be proclaimed on April 1, 2024;
o Become the law governing policing in the Province of Ontario; and
o Replace the Police Services Act, R.S.O. 1990. c.P. 15.
The 4 municipalities have all agreed the Couchiching OPP Detachment Board will be
comprised of the following 10 members:
o One elected representative from each municipality (being the head of the
municipal Council or, if the head chooses not to be a member of the Board,
another member of Council appointed by resolution of Council);
o One community representative from each municipality (being one person
appointed by resolution of Council, who is neither a member of the Council
nor an employee of the municipality); and
o Two provincial representatives appointed by the Lieutenant Governor in
Council.
Analysis
With the announcement that the CSPA was to be proclaimed April 1, 2024, the
municipalities through their staff working group developed and executed a recruitment
process to engage the community and solicit qualified applicants as municipal
representatives. The process is outlined below:
• A call for applications was developed for community representatives to join the
Couchiching OPP Detachment Board.
• The notice/call was published on municipal partner websites on Friday, February 9,
2024, and posted/shared to each municipality's social media channels.
• A joint news release was issued on February 21, 2024, promoting the Couchiching
OPP Detachment Board, and soliciting applications for community representatives.
• The call for applications closed on Sunday, March 3, 2024 at 11:59 PM.
• A total of 15 applications were received (6 from Oro-Medonte, 2 from Ramara, 3
from Severn, and 4 from Orillia).
• Submitted applications were reviewed for eligibility, acknowledged in writing, and
then compiled by the City of Orillia Deputy Clerk for review and recommendation by
a staff working group comprised of the City of Orillia Deputy Clerk, the
Communications and Public Relations Manager from the Township of Oro-Medonte,
the Manager of Human Resources from the Township of Ramara, and the Clerk
from the Township of Severn.
• Community Representative interviews were conducted on March 18, 2024.
• The Public Appointments Secretariat is soliciting applications from candidates that
are interested in being considered for the two provincial appointment positions.
• Decisions regarding the two provincial appointment positions will be determined by
direction of the Solicitor General's Office.
Corporate Services March 27, 2024
Report No. CS2024-07 Page 2 of 6
Page 33 of 126
11 .c) CS2024-07, Jenny Legget, Manager, Communications & Public Relation...
In accordance with Section 33 (1) of the CSPA, 2019, a municipality, when appointing
members to the OPP Detachment Board, shall consider the following:
"(a) the need to ensure that the police service board [OPP Detachment
Board] is representative of the area it services, having regard for the
diversity of the population in the area;
(b) the need for the police services board [OPP Detachment Board] to
have members with the prescribed competencies, if any; and
(c) any applicable diversity plan."
The CSPA, 2019, further states that individuals are ineligible to be members of the OPP
Detachment Board if they are the following:
• A judge or justice of the peace.
• A member of a police service, a special constable or a First Nation Officer.
• Any person who practices criminal law as a defence counsel or as a
prosecutor.
• A director, officer or employee of a prescribed policing provider.
• Any other prescribed persons.
A former member of a police service is not eligible to be a member of the OPP
Detachment Board unless:
• The OPP Detachment Board does not maintain a police service that the person was
a member of; and
• At least one year has passed since the person ceased to be a member of any police
service.
In accordance with the eligibility provisions outlined in the CSPA, 2019, every appointee
to the Couchiching OPP Detachment Board will be required to obtain a current and
acceptable Criminal Record Check, at their own expense, that was prepared within the
last 12 months, prior to being appointed to the Board.
The CSPA, 2019 stipulates that the term of office for a member of the Couchiching OPP
Detachment Board appointed by resolution of the municipality shall be set out by the
municipality in the appointment, but shall not exceed the term of office of the Council
that appointed the member. As a result, Oro-Medonte's representatives will have a
term commencing April 1, 2024 and expiring November 14, 2026.
However, for business continuity purposes, it is anticipated that the Couchiching OPP
Detachment Board will insert a clause in its forthcoming Procedural By-law to state that
members may hold office until their successors are appointed, and are eligible for
reappointment. Where a member ceases to be a member before the expiration of their
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Report No. CS2024-07 Page 3 of 6
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11 .c) CS2024-07, Jenny Legget, Manager, Communications & Public Relation...
term, the Council shall appoint another eligible person for the unexpired portion of the
term.
All Couchiching OPP Detachment Board members will be required to take an oath or
affirmation of office, comply with the prescribed code of conduct and successfully
complete training approved by the Minister of the Solicitor General with respect to:
• the role of the OPP Detachment Board and the responsibilities of Board members;
• human rights and systemic racism;
• the diverse, multiracial and multicultural character of Ontario society; and
• the rights and cultures of First Nation, Inuit and Metis Peoples.
Training with respect to the role of the OPP Detachment Board and the responsibilities
of Board members must be completed by April 1, 2024. Therefore, staff will be seeking
Council's ratification of the recommendation during the March 27, 2024 meeting.
If training is not completed, the Board member shall not exercise the powers or perform
the duties of the Board until the member has successfully completed the training within
the timelines set out in the regulations.
The role of the Couchiching OPP Detachment Board shall be as follows:
• consult with the Commissioner regarding the selection of a Detachment Commander
and otherwise participate in the selection of the Detachment Commander;
• determine objectives and priorities for the Detachment, consistent with the strategic
plan prepared by the Minister, following consultation with the Detachment
Commander;
• advise the Detachment Commander with respect to policing provided by the
Detachment;
• monitor performance of the Detachment Commander;
• review reports from the Detachment Commander regarding policing provided by the
Detachment; and
• provide an annual report to the municipality by June 30th in each year regarding
policing provided by the Detachment in the municipality.
Financial/Legal Implications/ Risk Management
The Ministry of the Solicitor General is proposing, through draft regulations, the
following requirements for remuneration and expenses of OPP Detachment Boards:
• Each year, municipalities receiving policing services from an OPP Detachment will
be required to pay an amount of remuneration for provincial appointees serving on
the Board. The amount of remuneration will be determined by unanimous
agreement by the municipalities within the Detachment area.
Corporate Services March 27, 2024
Report No. CS2024-07 Page 4 of 6
Page 35 of 126
11 .c) CS2024-07, Jenny Legget, Manager, Communications & Public Relation...
• If the municipalities receiving policing services from an OPP Detachment are unable
to mutually determine the amount of remuneration to be paid to provincial
appointees serving on the Board, the Minister shall determine the amount to be paid
by all municipalities within the Detachment area.
• Municipalities receiving policing services from the OPP Detachment may also decide
to distribute the costs among themselves in a manner different from equal shares.
As long as unanimous agreement is maintained, the costs will be shared according
to the agreed-upon arrangement among the municipalities within the Detachment
area.
It is anticipated that community and provincial appointees to the Couchiching OPP
Detachment Board (excluding elected representatives) will receive the same
remuneration at a per-diem rate and will be reimbursed for travel mileage to and from
meetings.
Once the remuneration rate has been determined by partner municipalities, staff will
bring forward an amendment to the Council Remuneration and Expenses By-law at a
future Council meeting for consideration.
Policies/Legislation
• Police Services Act, R.S.O. 1990, c.P. 15.
• Comprehensive Ontario Police Services Act, 2019, S.O. 2019, c. 1 - Bill 68
• Community Safety and Policing Act, 2019, S.O. 2019, c. 1
Corporate Strategic Priorities
Community Engagement
Community Safety
Consultations
City of Orillia
Township of Ramara
Township of Severn
Attachments
NA
Related Reports and Information
Ministry of the Solicitor General Correspondence
CS2021-14 OPP Detachment Board Composition
Corporate Services March 27, 2024
Report No. CS2024-07 Page 5 of 6
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11 .c) CS2024-07, Jenny Legget, Manager, Communications & Public Relation...
Conclusion
The Township has worked in partnership with the City of Orillia and Townships of
Ramara and Severn regarding execution of a public recruitment process for the
Couchiching OPP Detachment Board. Based upon this process, staff are
recommending the appointment of community representative and
Councillor as the Township of Oro-Medonte's representatives for the
term April 1, 2024 to November 14, 2026.
Respectfully submitted,
Jenny Legget, Manager, Communications & Public Relations March 18, 2024
Approvals: Date of Approval
Donna Hewitt, Director Corporate Services March 18, 2024
Robin Dunn, CAO March 21, 2024
Corporate Services March 27, 2024
Report No. CS2024-07 Page 6 of 6
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11 .d) DS2024-043, Robin Dunn, CAO and Senior Management Team re: Environ...
Township of
Staff Report Proud Heritage, Exciting Future
To: Council
From: Brent Spagnol, Director, Development Services
Meeting Date: March 27, 2024
Report No.: DS-2024-043
Subject: Environmental Initiative Budget Ratification-Environmental Program
Implementation
Type: Requires Action
Motion No.:
Recommendation
It is recommended:
1. That DS-2024-043 Environmental Initiative Budget Deliberations - Environmental
Program Implementation Report be received;
2. And that budget requests for Mandatory Category 1 Environmental Programs be
ratified;
3. And further that, Council authorize one of the following options:
Option 1
That Non-Mandatory Program budget requests be ratified and the Mayor and
Clerk execute Memoranda of Understanding (MOU) for 2024 or other
agreements as needed with the Lake Simcoe Region Conservation Authority
(LSRCA) and Nottawasaga Valley Conservation Authority (NVCA) for the
delivery of Non-Mandatory services in accordance with the Conservation
Authorities Act.
Or;
Option 2
That Council authorize the Mayor and Clerk to execute a Memorandum of
Understanding for 2024 with the applicable conservation authorities subject to
the following terms:
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11 .d) DS2024-043, Robin Dunn, CAO and Senior Management Team re: Environ...
• The LSRCA for the delivery of Category 2 Non-Mandatory Services
related to the Lake Simcoe Protection Plan (LSPP) and Category 3
Services
• The NVCA for the delivery of Category 3 Services which includes
provisions for discussion to reconcile the overlap of service coverage area
of the NVCA and the SSEA.
Or:
Option 3
That Council decline to enter into a Memorandum of Understanding with the
NVCA or the LSRCA for Category 3 Services, save and except the delivery of
Category 2 Services by LSRCA for Non-Mandatory Services related to the Lake
Simcoe Protection Plan (LSPP) for 2024.
Background
The purpose of this report is to provide follow-up information to Council for
consideration regarding the budgeting process for conservation authority and
association levy requests.
This report is also intended to provide options for Council's consideration with respect to
the execution of a series of memoranda of understandings with the applicable
conservation authorities to define environmental service levels and implement programs
in accordance with Provincial Legislation.
The effect of these considerations will solidify budgetary requirements for the 2024
municipal budget recalibration process and implement environmental program delivery
for the Township of Oro-Medonte regarding various Environmental Initiatives provided
by Lake Simcoe Region Conservation Authority (LSRA), Nottawasaga Valley
Conservation Authority (NVCA) and the Severn Sound Environmental Association
(SSEA).
Amendments to the Conservation Authorities Act
The Township of Oro-Medonte currently partners with three environmental
organizations including the LSRCA, NVCA and the SSEA.
Amendments to the Conservations Authorities Act introduced a new framework for the
delivery of mandatory and non-mandatory services through Ontario Regulation 687/21.
The regulation requires conservation authorities to enter into agreements with
partnering municipalities for mandatory and non-mandatory services by March 31, 2024,
and to publicly post agreements.
Mandatory programs and the required Memoranda of Understanding for those services
were introduced and considered by Council on December 20, 2023. The following Table
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11 .d) DS2024-043, Robin Dunn, CAO and Senior Management Team re: Environ...
was provided to Council via staff report, which outlines examples of mandatory and non-
mandatory services provided by conservation authorities under the new framework.
Category 1 Category 2 Category 3
(Mandatory (Non-mandatory Services / (Non-mandatory Programs
Programs and Municipal Programs and and Services)
Services) Services)
Required by regulation, Programs and services which a Programs and services that a
also referred to as conservation authority agrees to conservation authority
"Core" programs, and provide on behalf of a determines to further the
can include: municipality, and can include: purposes of the Act.
Natural hazard Reviewing and Commenting Fee for service work; certain
management, flood Agreements under the Planning educational programs, tree
forecasting and warning, Act, Risk Management planting, research and
Source Water Agreements under the Clean innovation, watershed
Protection, watershed Water Act, Natural area monitoring (other than
based management restoration, erosion control Category 1)
strategy (outside natural hazard areas)
Eligible to be included in Eligible to be included in Eligible to be included in
participating municipal participating municipal levy, if participating municipal levy, if
levy without an provided for in an MOU or other provided for through a cost
agreement agreement apportioning agreement
On December 20, 2023, Council provided authorization for the Mayor and Clerk to enter
into Memoranda of Understanding (MOU) with the LSRCA and the NVCA for the
delivery of Mandatory Category 1 Environmental Programs/Services within the two
watersheds.
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11 .d) DS2024-043, Robin Dunn, CAO and Senior Management Team re: Environ...
6. Reports of Municipal Officers for Action:
a) DS2023-103, Andy Karaiskakis, Manager, Planning Services re: Memorandum of
Understanding with Lake Simcoe Region Conservation Authority (LSRCA) and
Nottawasaga Valley Conservation Authority (NVCA) for Services.
Motion No. SC231220-6
Moved by Bard, Seconded by Schell
Be it resolved
1. That DS2023-103, Andy Karaiskakis, Manager, Planning Services re: Memorandum of
Understanding with Lake Simcoe Region Conservation Authority (LSRCA) and
Nottawasaga Valley Conservation Authority (NVCA) for Services be received and adopted.
2. That Council authorize the Mayor and Clerk to enter into a Memorandum of Understanding
(MOU) or other agreements as needed with the Lake Simcoe Region Conservation
Authority (LSRCA) and Nottawasaga Valley Conservation Authority (NVCA) for the delivery
of the mandatory services (Category 1) in accordance with the Conservation Authorities
Act.
3. That the Lake Simcoe Region Conservation Authority (LSRCA) and Nottawasaga Valley
Conservation Authority (NVCA) Boards be advised of Council's decision: and,
4. That staff bring forward the appropriate by-laws for the MOU.
Carried.
The Township is required to fund Mandatory Category 1 Services captured within the
memoranda of understanding with the LSRCA and the NVCA. Draft MOU's for Category
1 Services are pending execution and enactment through an adopting By-law.
MOU's are also required for Non-Mandatory Category 3 services along with those
funding requests. The Township has the option to either enter into MOU's with the
conservation authorities for Non-Mandatory services and provide funding for those
programs or decline the execution of MOU's for Non-Mandatory Services and not fund
the programs.
2024 Budget Recalibration Process
The LSRCA, NVCA and SSEA presented their budgetary requests to Council on March
13, 2024. The presentations outlined the business plans, service provision and levy
requests as follows to inform Council prior to the tabling of the Budget Recalibration for
2024:
CONSERVATION AUTHORITY & ASSOCIATION BUDGETARY
PROPOSALS
CATEGORY 1 CATEGORY 2 CATEGORY 3 TOTAL
(Mandatory) (Non-Mandatory) (Non-Mandatory)
Lake Simcoe $4,008
Conservation $86,896 Required due to $3,490 $94,394
Lake Simcoe
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11 .d) DS2024-043, Robin Dunn, CAO and Senior Management Team re: Environ...
Authority Protection Plan -
LSRCA LSPP
Nottawasaga
Valley
Conservation $210,911 NA $24,289 $235,200
Authority
NVCA
Severn Sound
Environmental $161,181
Association
SSEA
TOTAL $502,054
The combined recalibrated request from environmental partners is $502,054, which
equates to an adjustment increase of$117,057 from the budgetary request ($384,997
all inclusive) in 2023. It is important to emphasize that the budgetary ask currently being
considered only relates to Non-Mandatory Services for the Conservation Authorities as
Mandatory Services are required through applicable legislation.
The Township's draft budget was tabled on March 20, 2024 and budgetary
considerations for Environmental Initiatives were "parked" subject to additional clarity
primarily related to the NVCA's budgetary requests and Category 3 program
breakdown.
The following considerations were identified by Council for clarification:
1) Overlap In Service-Assurances that overlap of services between the
NVCA/SSEA would not occur and details related to the process that is
undertaken to ensure that service overlap does not occur.
2) Program Information & Benefits to Oro-Medonte-Explanation of the types of
programs that are associated with Category 3 programs identified within the
NVCA's presentation of March 13, 2024 and Category 3 programs and benefits
to Oro-Medonte
3) Funding Reconciliation-Further information regarding the -$40,000 related to
previous overlap in service.
The NVCA has provided a comprehensive written response to the matters posed during
budget deliberations, which is provided within Attachment 1 to this report.
The attached response identifies key programs and benefits to Oro-Medonte and
provides a descriptive chart that lays out service provision for both the NVCA and the
SSEA.
A detailed apportionment calculation is also provided which requires further review due
to the history related to historic levy work.
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11 .d) DS2024-043, Robin Dunn, CAO and Senior Management Team re: Environ...
Analysis
Staff require direction regarding Budget Ratification, preparation of MOU's along with
their execution to establish Environmental Initiative programs for Non-Mandatory
services.
Budget Ratification
Budgetary requests from service partners require a decision of Council to finalize fiscal
budgeting for the Township and partner environmental agencies. Therefore, the
budgetary requests are provided within the following table.
CONSERVATION AUTHORITY NON-MANDATORY BUDGETARY REQUESTS
CATEGORY 2 CATEGORY 3
Lake Simcoe Conservation $4,008 $3,490
Authority LSRCA
Nottawasaga Valley
Conservation Authority NA $24,289
NVCA
SEVERN SOUND ENVIRONMENTAL CONSERVATION ASSOCIATION
$161,181
Preparation/Completion of Memoranda of Understanding
MOU's are generally required to establish provision of service and duration for the
provision of those services. Therefore, Council has the option to provide direction
regarding the terms of MOU's.
Considerations as follows:
- Provision of Services — Non-Mandatory Services are optional.
- Duration of Agreement— Agreements can be entered into for a maximum of five
(5) years.
- Apportionment Formula — Overlap of service and associated levy
- Termination Clauses and Protocol for Negotiation
Financial/Legal Implications/ Risk Management
As a funding municipality, the Township fulfills its obligation to fund all mandatory
services. Those services will be provided, as required under the Act and are to be
funded through the annual budget and apportionment process.
Non-mandatory services are delivered and funded at the request of the Township.
Provision for Non-Mandatory services require direction from Council to determine
whether non-mandatory service will continue.
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Policies/Legislation
• Conservations Authorities Act
Corporate Strategic Goals
• Financial Sustainability
Consultations
• Lake Simcoe Region Conservation Authority
• Nottawasaga Valley Conservation Authority
• Severn Sound Environmental Conservation Association
Attachments
Attachment 1: NVCA Letter dated March 22, 2024
Related Information/Background Reports
Staff Report dated December 20, 2024 — Link to Report
Environmental Service Partner Presentations
- LSRCA Presentation - Link to Presentation
- NVCA Presentation - .Link to Presentation
- SSEA Presentation- Link to Presentation
Conclusion
Budget recalibration requires the ratification of budgetary requests received from the
Lake Simcoe Conservation Authority, Nottawasaga Valley Conservation Authority
(NVCA) and the Severn Sound Environmental Association.
Staff are recommending that budgetary requests for Category 1 Services submitted by
the LSRCA and the NVCA be ratified through the budgetary process along with the
budgetary request of the SSEA.
In addition, the following options have been provided for Council's consideration with
respect to the execution of MOU's for Non-Mandatory Services:
Option 1- Non-Mandatory Program budget requests be ratified and the Mayor
and Clerk execute Memoranda of Understanding (MOU) for 2024 or other
agreements as needed with the Lake Simcoe Region Conservation Authority
(LSRCA) and Nottawasaga Valley Conservation Authority (NVCA) for the
delivery of Non-Mandatory services in accordance with the Conservation
Authorities Act.
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11 .d) DS2024-043, Robin Dunn, CAO and Senior Management Team re: Environ...
Or;
Option 2 That Council authorize the Mayor and Clerk to enter into a
Memorandum of Understanding for 2024 with the applicable conservation
authorities subject to the following terms:
• The LSRCA for the delivery of Category 2 Non-Mandatory Services
related to the Lake Simcoe Protection Plan (LSPP) and Category 3
Services
• The NVCA for the delivery of Category 3 Services which includes
provision for discussion required to reconcile the overlap of service
coverage area of the NVCA and the SSEA.
Or:
Option 3 — That Council decline to enter into a Memorandum of Understanding
with the NVCA or the LSRCA for Category 3 Services save and except the
delivery of Category 2 Services by LSRCA for Non-Mandatory Services related to
the Lake Simcoe Protection Plan (LSPP) for 2024.
Respectfully submitted,
Brent Spagnol, RPP,
Director, Development Services, March 27, 2024
Approvals: Date of Approval:
Nelly Morrow, Director Finance/CFO March 27, 2024
Robin Dunn, CAO March 27, 2024
Attachment 1
Page 45 of 126
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1 1 .d) DS2024-043, Robin Dunn, CAO and Senior Management Team re: Environ
Sunrise in • . -.. - - 7 South
Oro-Medonte - Value for Services
•A2024
Nottawasaga Valley
Conservation Aut
Page 4• of •
11 .d) DS2024-043, Robin Dunn, CAO and Senior Management Team re: Environ...
About the Nottawasaga Valley Conservation Authority
The Nottawasaga Valley Conservation Authority (NVCA) is a public agency
dedicated to the preservation of a healthy environment. As a partner, NVCA
provides the expertise to help protect our water, our land, and our future.
The Nottawasaga Watershed is over 3,600 km2 and includes 18 municipalities. The
watershed spans from Moonstone and Bass Lake in the north-east, Orangeville in
the south, the Niagara Escarpment on the west and Wasaga Beach and Collingwood
to the north.
Under the Conservation Authorities Act, the Province of Ontario mandates
conservation authorities to undertake watershed-based programs to protect people
and property from flooding and other natural hazards, and to conserve natural
resources for economic, social, and environmental benefits.
NVCA uses an Integrated Watershed Management approach to manage the
watershed. Integrated Watershed Management is the process of managing human
activities and natural resources on a watershed basis, taking into account social,
economic and environmental issues, local community interests and issues such as
the impacts of development and climate change. NVCA works with many partners,
funders and landowners to manage the Nottawasaga Watershed.
Through integrated watershed management, we can:
• improve water quality and quantity;
• manage flood and erosion;
• support biodiversity and resilient habitats;
• create sustainable economic and recreational opportunities;
• improve quality of life and communities; and
• enhance the ability for the watershed to adapt to the impacts of climate
change, urbanization and other stressors.
Recommendation
NVCA staff recommend that the Township of Oro-Medonte enter into a Municipal
Cost Apportionment Agreement with the Nottawasaga Valley Conservation Authority
for the provisions of Category 3 Programs and Services.
Oro-Medonte — NVCA — SSEA Partnership
The Township of Oro-Medonte also receives environmental services from the Severn
Sound Environmental Association (SSEA) for the portion of the Township in the
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Severn Sound watershed. NVCA, Oro-Medonte and SSEA are currently developing
an updated Protocol and Service Agreement to identify these shared responsibilities
to ensure clarity of service provision without any overlap.
The programs and services that NVCA and SSEA provide can be found in Appendix
1. This draft chart highlights the shared responsibility of program delivery, without
overlap. The budget categories have been identified when program delivery is
undertaken by NVCA.
This agreement is implemented separately from the NVCA/Oro-Medonte cost
apportionment/MOU agreement.
In order to provide good value for residents, NVCA, SSEA and Oro-Medonte have
developed a specialized funding structure that does not duplicate charges for
SSEA/NVCA services.
As part of the 2011 agreement, NVCA provided a rebate to Oro-Medonte based on
the administrative and operational request from SSEA. Initially, this was valued at
just over $25,000. In 2024, this administrative and operational rebate request was
for $42,000, which prompted a review of the process of the calculation of this fee.
As part of the review of the Protocol and Service Agreement, NVCA would like to
propose a revision to the calculation of the fee rebate (below). This revised
calculation is based on the actual services provided by NVCA within the SSEA
portion of the watershed. NVCA provides all Category 1 services to the NVCA
jurisdiction within the Township. NVCA also provides the majority of Category 3
services to the watershed, to the exception of some Watershed Sciences services.
Calculation of Levy Rebate
Watershed Science Category 3 total levy ask multiplied by the Oro-Medonte
apportionment percentage, multiplied by 72.2222% (the SSEA portion (of
52%) of the NVCA's 72% jurisdiction of Oro-Medonte).
2024 example:
Watershed Science Levy Category 3 total levy request from all member
municipalities - $122,849.38
Oro-Medonte apportionment % of NVCA levy - 7.3839%
$122,849.38 x 7.3839%
=$9,071.08 - Total Oro-Medonte request for 2024
$9,071.08 x 72.2222%
_ $6,551.33 - 2024 levy rebate; $2,519.75 to be paid for services provided.
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Proposed Oro-Medonte Rebate
$122,849.39
$2,519.75
j(7.38�%)
9,01.08 (27.78%)
44440
$6,551.33
(72.22%)
■Cat3 Levy(all municipalities) *OM's potion of WS Cat 3 _Cost for WS Cat 3 Services
We are committed to ensuring that the rebate that Oro-Medonte receives is fair and
transparent, and also that we continue to ensure that there is not duplication with
the services provided by SSEA.
Budget Category Definitions
The 2024 budget represents a transition to a new budgetary framework for NVCA.
Through the Province of Ontario, NVCA's program areas are separated into three
categories:
Category 1: Mandatory programs and services, where municipal levy could be used
without any agreement (ex. Planning and regulations, passive recreation and
restoration on conservation lands, and some watershed monitoring services).
Category 2: Municipal programs and services provided at the request of a
municipality through an agreement.
Category 3: Other programs and services an authority determines are advisable but
are not under Categories 1 and 2. Use of municipal levy requires an agreement with
participating municipalities (ex. Forestry and restoration on private lands,
environmental education, events and some watershed monitoring services).
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The levy provided by member municipalities provides the seed funding for these
programs. Levy is used as a match towards grants or to cover items that may not
be covered through external sources of funding, such as submitting applications for
grants.
NVCA staff have been consulting with municipalities and have executed agreements
in all municipalities except for the Township of Oro-Medonte.
Category 3 Services within the Township of Oro-Medonte
Regardless of where each program fits into category budgets, NVCA's program
areas work together to follow an Integrated Watershed Management approach.
Forestry
The trees planted through NVCA's Forestry program create large-scale forests that
help reduce flooding by maintaining summer water levels. These trees also act as
wind breaks, a place to store carbon or a place where people can interact with
nature. Landowners who plant forests may also generate revenue through long-
term forest management.
NVCA's Forestry department has been delivering its program since the mid-1960s.
As a small agency, we have ensured low tree planting costs for watershed residents
by partnering with a variety of organizations. The one constant partner throughout
the duration of the program has been our member municipalities.
This on-going municipal support has led to almost 3 million trees being planted
across the watershed. In the past 5 years, over 30,020 trees have been planted for
private landowners within the Township of Oro-Medonte, many of which included
the development of Managed Forest Plans to ensure the long-term success of these
forests.
In 2024, the Forestry program will be planting 13,650 trees on private land within
Oro-Medonte, of this 11,850 will be planted in the shared portion of the
municipality and 1,800 trees will be in the shared SSEA/NVCA jurisdiction. The
value of the tree planting in Oro-Medonte in 2024 will be $46,135.
Watershed Monitoring
The Watershed Science program collects long-term data that detect changes early
before they become problems. Long-term monitoring has found the slow steady
increase in salt concentrations in groundwater and rivers in Ontario, as well as the
loss of Brook Trout and its habitat across the province.
Long-term monitoring will be the only way to gauge local impacts of climate change
or our rapidly changing landscape. This information is crucial for municipalities to
make pro-active decisions to limit damage to local businesses and municipal
infrastructure.
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The Watershed Science program also looks at the effectiveness of the restoration
work undertaken by NVCA's Stewardship program.
This program focuses primarily on water quality and the health of aquatic life.
Watershed Science staff also monitor groundwater, terrestrial ecological health and
are currently developing programs to monitor the local impacts of climate change.
In 2024, the Watershed Science program will be assessing the water quality of
Willow Creek through the collection of samples at two benthic invertebrate stations,
two electrofishing stations, three water temperature monitoring stations and three
rapid fluvial geomorphology assessment stations within the NVCA's Willow Creek
portion of Oro-Medonte. In addition to the monitoring support required for the
large-scale stewardship project noted below. The value of the monitoring services
to be provided in 2024 is approximately $8,000.
Stewardship and Restoration
NVCA's stewardship and restoration program strategically identifies, plans,
implements, and monitors projects that protect, restore and enhance natural cover,
ecosystem function and wildlife habitat. These projects help to improve water
quality, enhance recreational opportunities and promote economic prosperity within
our communities.
These restoration efforts also mitigates the impacts of erosion, re-establishes
natural floodplain areas and helps abate the effects of climate change, and ensure
clean water to support the agricultural community.
Oro-Medonte is a headwater municipality that encompasses the upper reaches of
Willow Creek. Providing enhanced support to landowners on strategic properties in
Oro-Medonte represents a strong science-based approach for improving water
quality further downstream, particularly in Little Lake and the middle reaches of
Willow Creek in the rapidly developing City of Barrie.
Actions from upstream municipalities can also have adverse impacts on
downstream municipalities. This may include degraded water quality, increased
erosion, warmer water and less biodiversity (including fish populations). Category 3
items strive to ensure upstream municipalities do not place this type of burden on
downstream municipalities.
Since its inception, NVCA's stewardship team has undertaken a wide variety of
projects benefitting the Nottawasaga Watershed, including establishing successful
native grassland restoration, maintaining volunteer engagement programs,
establishing the Nottawasaga River Restoration Program, one of the largest river
ecosystem improvement initiatives in Southern Ontario- so far totaling 2.4 km of
restored stream, among many other achievements.
NVCA's Healthy Waters grant program is offered to provide residents grants and
technical advice, particularly for farmers and rural residents doing voluntary water
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quality and habitat restoration projects, such as manure storage improvements,
livestock fencing and streamside tree planting.
A summary of some of our previous restoration work can be viewed in this
Restoring the Nottawasaga Watershed documentary.
In the past 5 years, NVCA's stewardship team has allocated over $55,000 in grants
to private landowners within Oro-Medonte and undertaken three stream
rehabilitation projects totaling 3.23km of restored stream.
To further demonstrate NVCA's Integrated Watershed Management approach,
NVCA's stewardship team is currently developing a large-scale restoration project in
the southern portion of the Township. This project is being funded by revenues
secured for phosphorus offsetting resulting from development in a neighbouring
municipality. The value of this project in 2024 will be approximately $308,000.
Environmental Education
The Environmental Education program prepares the younger generation to
understand and protect all the services under discussion. Through this program,
children and students learn about the importance of environmental conservation,
the value of biodiversity, and the impact of human activities on the natural world.
The environmental education program has provided high quality programming for
four decades. Since its inception, NVCA's environmental educators have worked
with approximately 325,154 students within our watershed and beyond. Since
2011, this has included 1,444 students from Oro-Medonte.
In 2024 (until end of school year), NVCA will be providing programming to 248
students from Oro-Medonte.
Conservation Lands (Events)
Events such as the Spring Tonic Maple Syrup Festival and the Festival at Fort Willow
see thousands of visitors per year. These events provide the opportunity for
watershed residents to learn and experience our local cultural history.
These events generate supplemental revenue for maintaining NVCA's conservation
areas (Category 3 financially supporting Category 1 delivery) and through partners,
revenues also go towards supporting community programs, including the Royal
Victoria Hospital.
Impacts of Not Supporting Category 3 Services
Without Category 3 funding from the Township of Oro-Medonte, NVCA staff may
prioritize efforts in municipalities that have provided levy support. NVCA may
impose increased fees to residents, such as for tree planting through the Forestry
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program. In other cases, the program delivery or services may be reduced, or
services may have to be cancelled.
NVCA staff have always been resourceful with municipal levy contributions by using
levy as leverage for external fundraising opportunities. For example, the
Stewardship program will often generate revenue at a 1:4 ratio (one levy dollar
generates $4 from external sources) to support their programs.
The levy dollars that the Environmental Education program receive from
municipalities only costs $0.08 per watershed resident per year, which
demonstrates a high value for cost, as the majority of programs work on a cost-
recovery basis. The municipal levy supports the development of programs and
administration of the environmental education programming.
Implications
NVCA staff created the 2024 budget with the assumption that all municipalities will
be supportive of the MOU's. At the time of budget development in 2023, over 70%
of municipalities had noted their support and/or signed agreements.
As Oro-Medonte is the final municipality to execute an agreement, reserves would
be used for the 2024 year to cover the potential gaps and the 2025 budget will be
corrected.
MOU Status and Deadlines
At this time, NVCA has received 17 out of 18 signed MOUs from municipalities. Only
Oro-Medonte's MOU is outstanding. The provincial deadline for the execution of the
MOU is March 31, 2024.
Additional information
Please see addition information provided by NVCA as it relates to 2024 budget.
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Appendix 1. Draft Protocol and Service Agreement
Program and Service Delivery Chart
Township of Oro-Medonte — for the area in the Severn Sound watershed
January 1, 2024
ACTIVITY SSEA NVCA
1. Tributary Water Quality Monitoring
a. SSEA monitors tributary water quality as part of the PWQMN X
in tributaries flowing to Severn Sound.
b. SSEA monitors temperature for thermal habitat (annual X
temperature monitoring at long term sites and periodic
intensive thermal classification); Stream benthos sampled
biennially.
- See Note 1
c. SSEA monitors flow downstream of dam. X
d. Monitoring for instream temperature and baseflow every 5
years to support Bass Lake survey. X
2. Bass Lake Water Quality Survey
a. SSEA monitors open lake quality May to Oct (bi-weekly) X
every 5 years.
b. Annual winter dissolved oxygen and phosphorus monitoring, X
subject to ice conditions.
- See Note 2 X
c. Monitoring for lake benthos every 5 years. X
d. Bass Lake Subwatershed Conditions Report every 5 years.
- See Note 3
3. Drinking Water Source Protection
a. SSEA offers assistance as requested by the Township X
Appointed RMO/RMI for the Severn Sound watershed portion
of the Township.
b. SSEA offers assistance to Township staff, as needed, from a X
Source Protection Authority perspective (i.e., any changes to
municipal drinking water systems, education and outreach
material, guidance to staff to fulfill municipal responsibilities)
for the Severn Sound watershed portion of the Township.
4. Groundwater Quality Monitoring X
SSEA monitors groundwater quality as part of the PGMN for
wells in the Severn Sound watershed.
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ACTIVITY SSEA NVCA
S. Plan Input, Review and Permitting - Category 1
a. NVCA comments on development applications in relation to X
natural hazards and natural heritage.
- See Note 4
b. NVCA updates wetland and forest cover annually for plan X
review.
6. NVCA Curriculum Based Environmental Education - X
Category 2
7. Conservation Land ownership - Category 1
a. NVCA owns 2 properties in Oro-Medonte (12.25 X
hectares).
S. Water Quantity - Category 1
a. NVCA Flood Warning and Advisory Services. X
b. NVCA Low Water Response. X
c. NVCA water quantity gauge monitoring. X
9. Stewardship Projects - Category 3
See Note 5 X
a. SSEA stewardship projects. X
b. NVCA stewardship - Healthy Waters. X
c. SSEA Invasive Species Program. X
d. SSEA Citizen Science programs.
10. Tree Planting and Distribution - Category 3
see Note 5 OF, z'* X
a. SSEA Tree Distribution Program - Oro-Medonte participates. X
b. SSEA Community Tree Planting Program. X
c. NVCA Landowner Reforestation Program (MFTIP).
Notes:
1. NVCA and SSEA staff agreed that SSEA should assume this responsibility
subject to discussion by both parties.
2. SSEA and NVCA staff agreed that SSEA should assume this responsibility
subject to discussion by both parties.
3. Much of the river work noted in Activity #1 is focused around Bass Lake
Page 55 of 126
11 .d) DS2024-043, Robin Dunn, CAO and Senior Management Team re: Environ...
and its tributaries as part of the Bass Lake Subwatershed Conditions
Report. The Conditions Report is produced every five years. NVCA and
SSEA staff have agreed that SSEA should assume this responsibility.
4. Pursuant to the Conservation Authorities Act and Ontario Regulation
686/21 (or successors), NVCA has the responsibility for natural hazard
planning advice and permitting in Oro-Medonte. NVCA and the Township
will seek advice from SSEA on planning matters when Source Protection
Plan policies apply.
5. SSEA and NVCA are both involved in stewardship and tree planting;
however, they focus on different properties and grant applications ensuring
that there is no duplication. Where NVCA is able to access provincial and/or
federal and other community grant stewardship programs where they
overlap with the SSEA portion of the watershed, NVCA will coordinate
delivery with SSEA.
Page 56 of 126
11 .d) DS2024-043, Robin Dunn, CAO and Senior Management Team re: Environ...
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Development Services December 20, 2023
Report No. DS2023-103 Page 20 of 20
Page 57 of 126
11 .e) OCS2024-07, Justin Metras, Manager, Infrastructure and Capital Pro...
Township o�
Staff Report Proud Heritage, Exciting Future
To: Council
From: Justin Metras — Manager, Infrastructure and Capital Projects
Meeting Date: March 27t", 2024
Report No: OCS2024-07
Subject: Award of Tender OCS RFT24-001 Replacement of Culvert C27
Type: Requires Action _x_ or For Information Only
Motion No.
Recommendation
It is recommended that:
1. Report No. OCS2024 - 07 be received and adopted;
2. That Tender OCSRFT24-001 Culvert C27 Replacement be awarded to KJ
Excavating Inc. in the amount of$469,790.00 plus HST, inclusive of the removal
of Structure B11;
3. That the Director, Operations and Community Services be authorized to execute
the appropriate agreements on behalf of the Township;
4. And that the Bidders be thanked and notified under the Director, Operations and
Community Services signature.
Background
Structure C27 is a 900mm diameter round corrugated steel pipe located on Dunn's Line
approximately 100m north of Highway 12. The culvert has been identified for
replacement based on the poor condition associated with the failure of joints and
perforations noted throughout the culvert. The replacement of this structure has been
identified in the 2023 OSIM (Ontario Structure Inspection Manual) as a priority.
An advertisement for Tender OCS RFT24-001 Culvert C27 Replacement was posted on
the Township website and advertised on the Bids and Tenders (Government Contract
Operations and Community Services March 27,2024
Report No. 2024-07 Page 1 of 3
Page 58 of 126
11 .e) OCS2024-07, Justin Metras, Manager, Infrastructure and Capital Pro...
Portal) website. The Tenders were received on Thursday, February 22, 2024 at 2:00
p.m.
Thirteen (13) tender packages were received prior to the tender closing. No additional
tenders were received after the advertised closing date and time.
Analysis
The results of the tender "OCS RFT24-001 Culvert C27 Replacement"ranged from
$469,790.00 to $1,025,000.00. The top five are as follows:
KJ Excavating Envision Ratcliffe Sierra
Inc. Excavating Excavating Excavating Seeley & Arnill
$ 469,790.00 $561,285.00 $584,850.00 $599,374.98 $620,484.18
All thirteen (13) submissions met the mandatory tender requirements.
Included in this tender is a provisional item for the removal of Structure B11. Structure
B11 is located on Old Coldwater Road between Hwy 12 and Townline Road. Structure
B11 is closed to vehicular traffic due to its poor condition and is not required for road
network continuity. It has been recommended in OSIM inspections that Structure B11
be dismantled and removed from our inventory.
Staff and the project consultant, R.J. Burnside have undertaken a review of the
submissions and verified the submission and references and are recommending that
tender OCS RFT24-001 Culvert C27 Replacement be awarded to KJ Excavating Inc.
A communication plan has been established for the project and will contain the following
elements:
a) Detailed communications to residents who will be impacted by the work
(construction notices);
b) Report back to Council in monthly project reporting.
Financials
NAME OF BIDDER
KJ Excavating Inc. $448,290.00
Removal of Structure B11 $21,500.00
Contract Administration $30,000
HST (1.76) non- recoverable $8796.30
$508,586.30
Operations and Community Services March 27,2024
Report No. 2024-07 Page 2 of 3
Page 59 of 126
11 .e) OCS2024-07, Justin Metras, Manager, Infrastructure and Capital Pro...
Geotechnical $10,000
Utility relocates $10,000
Contingency allocations $50,000
TOTAL BUDGET $578,586.30
The approved 2024 capital budget allocation for this project is $600,000.00 which is
planned to be funded from a debenture. The market pricing has come in under the
project budget resulting in an anticipated projected positive variance of$21,413.70
Policies/Legislation
• Purchasing and Tendering Procedures
Corporate Strategic Goals
• Community Safety
• Well Planned Development
Consultations
• Director, Operations and Community Services
• Manager, Operations
• R.J Burnside Engineering
Conclusion
The results of tender OCS RFT24-001 Culvert C27 Replacement inclusive of the
removal of Structure B11 reflects competitive market pricing which has come in under
the approved 2024 capital budget allocation.
It is recommended tender OCS RFT24-001 Culvert C27 Replacement be awarded to KJ
Excavating Inc.
Respectfully submitted,
Justin Metras C.E.T. CRS-S
Manager, Infrastructure and Capital Projects
Approvals: Date of Approval
Shawn Binns, Director, Operations and Community Services March 11, 2024
Nelly Morrow, Director, Finance / CFO March 19, 2024
Robin Dunn, CAO March 21, 2024
Operations and Community Services March 27,2024
Report No. 2024-07 Page 3 of 3
Page 60 of 126
11 .f) OCS2024-08, Justin Metras, Manager, Infrastructure and Capital Pro...
Township o�
Staff Report Proud Heritage, Exciting Future
To: Council
From: Justin Metras — Manager, Infrastructure and Capital Projects
Meeting Date: March 27t", 2024
Report No: OCS 2024-08
Subject: Award of Tender OCS RFT24-004 Warminster Sideroad Pedestrian
Signals
Type: Requires Action _x_ or For Information Only
Motion No.
Recommendation
It is recommended that:
1. Report No. OCS 2024-08 be received and adopted;
2. That Tender OCS RFT24-004 Warminster Sideroad Pedestrian Signals be
awarded to Beacon Utility Contractors Ltd. in the amount of$148,637.92 plus
HST;
3. That the Township execute the funding and project agreement with the Ontario
Ministry of Transportation;
4. That the Director, Operations and Community Services be authorized to execute
the appropriate agreements on behalf of the Township;
5. And that the Bidders be thanked and notified under the Director, Operations and
Community Services signature.
Background
Highway 12 and Warminster Sideroad Intersection is a stop-controlled 4-legged
intersection located in the Warminster settlement area under the jurisdiction of the
Ministry of Transportation Ontario (MTO). In 2017, the MTO installed a pedestrian
crossover (PXO) was installed to replace the school crossing as part of their highway
rehabilitation work. Since the installation of the PXO, there has been significant concern
Operations and Community Services March 27 ,2024
Report No. 2024-08 Page 1 of 4
Page 61 of 126
11 .f) OCS2024-08, Justin Metras, Manager, Infrastructure and Capital Pro...
brought forward by the Township and community to the MTO. These concerns were
validated with an engineering study conducted by the Township which identified non-
compliance with the signal of over 50%. The province has also since discontinued the
use of the PXO. In 2021, Council approved the design of an upgrade of the signal to an
intersection pedestrian signal (IPS - two-way intersection control) while the Township
continued to lobby the Province to address the situation. The design was completed in
2023. Later that year, the Township was successful in advocacy to have the MTO
address the signal and the Province agreed to fully fund the project, including the
design, contract administration and construction. The administration of the project and
agreement would require the Township to pay out the costs initially and then recover the
costs from the Province.
Attached to this report is the agreement with the Ministry of Transportation for the
design and construction of the intersection pedestrian signal and their commitment to
fully fund the project (Attachment#1).
An advertisement for Tender OCS RFT24-004 Warminster Sideroad Pedestrian Signals
was posted on the Township website and advertised on the Biddingo (Government
Contract Portal) website. The Tenders were received through Biddingo on Tuesday,
February 27,2024 at 2:00 p.m.
Two (2) tender packages were received prior to the tender closing.
Analysis
Two (2) bids were received and ranged from $148,637.92 to $189,614.06.
Both submissions met the mandatory tender requirements.
The results of the tender opening for "OCS RFT24-004 Warminster Sideroad Pedestrian
Signals"are as follows:
NAME OF BIDDER TOTAL
Beacon Utility Contractors $148,637.92
TM3 Inc. $189,614.06
Following a review of the submissions, it is recommended that Beacon Utility
Contractors Limited be awarded OCS RFT24-004 Warminster Sideroad Pedestrian
Signals.
A communication plan has been established for the project and will contain the following
elements:
a) Detailed communications to residents who will be impacted by the work
(construction notices);
b) Reports back to Council in monthly project reporting.
Operations and Community Services March 27,2024
Report No. 2024-08 Page 2 of 4
Page 62 of 126
11 .f) OCS2024-08, Justin Metras, Manager, Infrastructure and Capital Pro...
Financials
As Tender OCS RFT24-004 is a quantity-based contract, there is a risk of unforeseen
elements that may increase the cost. This potential risk will be mitigated by a
contingency allocation and the project agreement with the MTO.
Summary of total contract costs
NAME OF BIDDER
Beacon Utility Contractors Ltd. $148,637.92
HST (1.76) non- recoverable $2,616.03
$151,253.95
Design $40,000.00
Contract Administration $18,000.00
Contingency allocations $25,000.00
TOTAL $234,253.95
The 2024 Capital Budget Recalibration has been amended to reflect the project being
funded from the Province, allowing the previously budgeted funds to be re-invested into
priority projects in the 2024 Roads Capital Program.
Policies/Legislation
• Purchasing and Tendering Procedures
Corporate Strategic Goals
• Community Safety
• Well Planned Development
Consultations
• Director, Operations and Community Services
• Tatham Engineering
• Ministry of Transportation
Attachments
Attachment #1 Project administration and funding agreement with MTO
Operations and Community Services March 27,2024
Report No. 2024-08 Page 3 of 4
Page 63 of 126
11 .f) OCS2024-08, Justin Metras, Manager, Infrastructure and Capital Pro...
Conclusion
The result of the tender reflects competitive market pricing, and it is recommended that
Beacon Utility Contractors be awarded OCS RFT24-004 Warminster Sideroad
Pedestrian Signals
The project will be administered by the Township and funded by the Province as
outlined in the project agreement.
Respectfully submitted,
Justin Metras C.E.T. CRS-S
Manager, Infrastructure and Capital Projects
Approvals: Date of Approval
Shawn Binns, Director, Operations and Community Services March 11, 2024
Nelly Morrow, Director, Finance / CFO March 19, 2024
Robin Dunn, CAO March 21, 2024
Operations and Community Services March 27,2024
Report No. 2024-08 Page 4 of 4
Page 64 of 126
11.f) OCS2024-08, Justin Metras, Manager, Infrastructure and Capital Pro...
THIS AGREEMENT dated this_day of , 20_
BETWEEN:
HIS MAJESTY THE KING IN RIGHT OF THE PROVINCE OF ONTARIO,
REPRESENTED BY THE MINISTER OF TRANSPORTATION FOR THE PROVINCE
OF ONTARIO
(the"Ministry")
—and—
THE TOWNSHIP OF ORO-MEDONTE
(the"Township")
Whereas on April 18, 2023 the Township received approval from the Ministry to
convert the existing pedestrian crossover("PXO") at Highway 12 and Warminster
Sideroad in Warminster to an intersection pedestrian signal ("IPS") as set out in
Schedule A, attached hereto and forming part of this Agreement;
And whereas it is deemed expedient under Section 2 and Subsection 38(11)of the
Public Transportation and Highway Improvement Act, R.S.O. 1990, c. P.50, as
amended (the "PTHIA"), to enter into this Agreement to further the design and
construction and incidentals of the IPS by the Township with all design and
construction costs inside and incidental to the right-of-way of Highway 12 being at
the cost and expense of the Ministry;
And whereas Section 116 of the PTHIA allows the Ministry to enter into
agreements for the purposes of the PTHIA, including agreements related to the
safety and mobility of people and goods.
NOW THEREFORE in consideration of the premises and the respective covenants
contained herein, the parties hereto for themselves and their respective
successors and permitted assigns mutually agree as follows:
In association with the design, construction and operation of the IPS:
(a) The Township will adhere to the requirements outlined in the Environmental
Screening Document that has been prepared for this project, dated October 14,
2022;
(b) The Township agrees to provide a PHM-125 legal signal drawing, electrical
drawings and signal timing plans to the Ministry for approval;
(c) The Township agrees to design and construct in accordance with Ministry
policies, standards and specifications, including submission of design drawings
and contract documents in a format consistent with Ministry installations of this
nature;
(d)The Township to be responsible for identifying and arranging for/co-ordinating
relocation of any impacted above and/or below ground utilities;
(e) It is understood that all work for the installation of the IPS will be conducted on
property that that is currently owned by the Ministry;
(f) The Township to be responsible to supply the traffic signal controller unit and
cabinet for the IPS, fully assembled and tested;
(g) The Township to be responsible to salvage and return the existing PXO
equipment to the Ministry,save and except what has been agreed to being re-used
by both parties;
1
Page 65 of 126
11.f) OCS2024-08, Justin Metras, Manager, Infrastructure and Capital Pro...
(h) The Township to be responsible for securing required Ministry Encroachment
permits prior to commencement of construction activity on Highway 12 right-of-
way;
(i) The general requirements for activation of the signals shall be as per Ontario
Provincial Standard Specification 106.
0)An inspection of the signals will be performed by the ministry after activation to
confirm acceptance of the work. Any deficiencies identified shall be corrected prior
to acceptance of the work by the ministry.
(k) The Township agrees that the construction work will be subject to a one year
warranty period, after Ministry acceptance of the project;
(1) Prior to formal acceptance of the project, the Ministry, upon request from the
Township, may permit turn on and operation of the IPS, subject to it meeting all
Ministry operational and safety requirements;
(m) The Ministry agrees to be fully responsible for all costs associated with the
construction of the IPS as set out in the Cost Estimate attached as Schedule B
attached hereto and forming part of this Agreement. Notwithstanding the Cost
Estimate, MTO shall pay the tendered value of the work required to construct the
IPS;
(n)The Ministry agrees to be responsible for ongoing operation and maintenance
costs associated with the IPS, upon acceptance of the project;
NOTICE
If a notice is required to be given by the Ministry to the Township with respect to
this Agreement, such notice shall be mailed, delivered or sent by facsimile
transmission to:
Attention: Shawn Binns
Director of Operations and Community Services
Township of Oro-Medonte
148 Line 7 South
Oro-Medonte, ON LOL2E0
Telephone Number: 705-487-2171 ext. 2127
Fax Number: 705-487-0133
or such other address of which the Township has notified the Ministry, in writing
and any such notice mailed, delivered or faxed shall be deemed good and
sufficient notice under the terms of this Agreement.
If any notice is required to be given by the Township to the Ministry with respect to
this Agreement, such notice shall be mailed, delivered or sent by facsimile
transmission to:
Attention: Eric Hakomaki
Area Manager
Central Region Traffic Office
Ministry of Transportation
159 Sir William Hearst Avenue, 6th Floor
Toronto, ON M3M 0137
Telephone Number: 416-235-5587
Fax Number:416-235-4097
2
Page 66 of 126
11.f) OCS2024-08, Justin Metras, Manager, Infrastructure and Capital Pro...
or such other address of which the Ministry has notified the Township, in writing,
and any such notice mailed, delivered or faxed shall be deemed good and
sufficient notice under the terms of this Agreement.
APPLICABLE LAW
This Agreement shall be governed by the laws of the Province of Ontario and the
federal laws of Canada.
IT IS HEREBY DECLARED THAT this Agreement and the conditions herein
contained shall be binding upon the parties hereto, their successors and assigns.
IN WITNESS WHEREOF the Township has affixed its corporate seal duly attested
to by its proper signing officers in that behalf.
SIGNED, SEALED AND DELIVERED
TOWNSHIP OF ORO-MEDONTE
Name:Yvonne Aubichon
Title: Clerk
Date:
TOWNSHIP OF ORO-MEDONTE
Name: Shawn Binns
Title: Director, Operations and
Community Services
Date:
SIGNED AND DELIVERED
MINISTRY OF
TRANSPORTATION
Alain Beaulieu
Director, Design & Engineering
Branch
Date:
3
Page 67 of 126
11 .f) OCS2024-08, Justin Metras, Manager, Infrastructure and Capital Pro...
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Page 68 of 126
11 .f) OCS2024-08, Justin Metras, Manager, Infrastructure and Capital Pro...
SCHEDULE "B"
to an Agreement between the Ministry of Transportation and
The Township of Oro-Medonte
WARMINSTER SIDEROAD PEDESTRIAN SIGNALS PROBABLE COST
Owner: Township of Oro-Medonte Sep 12, 2023
Contract: 321892
1 General Work
1.01 Bonds GEN LS 1 $ 5,000 $ 5,000.00
1.02 Insurance GEN LS 1 $ 5,000 $ 5,000.00
1.03 Traffic Control SP 1 LS 1 $ 3,000 $ 3,000.00
Subtotal General Work $ 13,000.00
2 Removals
2.01 Obliterate Pavement Markings SP 2 LS 1 $ 3,000 $ 3,000.00
2.02 Remove Signs as per Contract Drawings SP 3 ea 16 $ 300 $ 4,800.00
and Return to MTO
Subtotal Removals $ 7,800.00
3 Pavement Markings,Signage,
Restoration
3.01 Supply and Install Wb-3 Sign SP 4 ea 2 $ 500 $ 1,000.00
3.02 Supply and Install Wb-2 Sign SP 4 ea 2 $ 500 $ 1,000.00
3.03 Supply and Install Rb-78 Sign SP 4 ea 2 $ 500 $ 1,000.00
Solid White Line
3.04 Durable 10 cm SP 5 m 36 $ 35 $ 1,260.00
Page 69 of 126
11 .f) OCS2024-08, Justin Metras, Manager, Infrastructure and Capital Pro...
g� _a°
Stop Bar
3.05 Durable 60 cm SP 5 m 19 $ 55 $ 1,045.00
3.06 Permanent Pavement Markings-Arrows SP 5 ea 1 $ 250 $ 250.00
Restoration
3.07 All items not otherwise covered SP 6 LS 1 $ 3,000 $ 3,000.00
Subtotal Pavement Markings,Signage,Restoration $ 8,555.00
4 Street Lights&Traffic Signals
4.01 Supply and Install Electrical Handhole SP 7 ea 2 $ 1,200 $ 2,400.00
Precast
4.02 Supply and Install 1-50 mm Dia. Rigid SP 8 m 48 $ 110 $ 5,280.00
PVC Conduit by Open Cut
4.03 Supply and Install 1-100 mm Dia. Rigid SP 8 m 12 $ 130 $ 1,560.00
PVC Conduit by Open Cut
4.04 Supply and Install 2x100 mm Dia Rigid SP 8 m 10 $ 180 $ 1,800.00
PVC Conduit by Open Cut
Supply and Install 2-100 mm Dia Rigid
4.05 PVC Conduit,Steel Encased by SP 9 m 15 $ 300 $ 4,500.00
Directional Bore
4.06 Supply and Install Low Voltage Cable, in OPSS 0604 m 138 $ 31 $ 4,278.00
Ducts-3-1/C#6 Awg
4.07 Supply and Install#14Awg 19 Cond OPSS 0604 m 45 $ 28 $ 1,260.00
Traffic Signal Cables, in Ducts
4.08 Supply and Install#14Awg 12 Cond OPSS 0604 m 45 $ 19 $ 855.00
Traffic Signal Cables, in Ducts
4.09 Supply and Install#14Awg 2 Cond Traffic OPSS 0604 m 43 $ 10 $ 430.00
Signal Cables, in Ducts
4.10 Supply and Install#6 Awg Insulated OPSS 0609 m 135 $ 11 $ 1,485.00
Ground Wire
4.11 Supply and Install#2/0 Awg Bare Ground OPSS 0609 m 12 $ 25 $ 300.00
Wire
Supply and Install Ground Electrodes
4.12 (Rods) OPSS 0609 ea 4 $ 250 $ 1,000.00
4.13 Removal of Electrical Equipment SP 10 LS 1 $ 20,000 $ 20,000.00
Supply and Install 7.Om Sectional Steel
4.14 pole(C5198OT3), Base Mounted OPSS 0615 ea 1 $ 2,800 $ 2,800.00
4.15 Supply and Install 10.5m Sectional Steel OPSS 0615 ea 2 $ 4,100 $ 8,200.00
Pole(C51982-1T3), Base Mounted
Page 70 of 126
11 .f) OCS2024-08, Justin Metras, Manager, Infrastructure and Capital Pro...
OPSS
Supply and Install Concrete Footings, in 0616/
4.16 ea 3 $ 2,750 $ 8,250.00
Earth OPSD
2200.01
4.17 Supply and Install Concrete Pads OPSS 616 ea 1 $ 2,500 $ 2,500.00
Supply and Install LED Roadway
4.18 Luminaires and Bracket Assemblies SP 11 ea 4 $ 2,100 $ 8,400.00
4.19 Supply and Install Single Member Mast OPSS 0620 ea 2 $ 1,900 $ 3,800.00
Arms and Dual End Hanger
4.20 Supply and Install Double Arms Brackets OPSS 0620 Set 2 $ 400 $ 800.00
Supply and Install Oversized Highway OPSS 620,
4.21 Type LED Traffic Signal Heads(all 2461 ea 4 $ 1,200 $ 4,800.00
300mm lense)
4.22 Supply and Install LED Pedestrian Type OPSS 620 ea 2 $ 950 $ 1,900.00
Signal Heads
4.23 Supply and Install Traffic Signal SP 12 ea 1 $ 25,000 $ 25,000.00
Controllers
4.24 Supply and Install Uninterruptible Power OPSS 2475 ea 1 $ 6,000 $ 6,000.00
Supply Unit
4.25 Modification to Existing Power Supply OPSS 614 ea 1 $ 3,000 $ 3,000.00
Cabinet Assembly
Subtotal Street Lights&Traffic Signals $ 120,598.00
5 Provisional
Supply and Install 2-100 mm Dia Rigid
5.01 PVC Conduit,Steel Encased by SP 9 m 21 $ 300 $ 6,300.00
Directional Bore
Subtotal Provisional $ 6,300.00
6 Contingency
6.01 Contingency Allowance(Provisional) ea 1 $ 25,000 $ 25,000.00
Subtotal Contingency $ 25,000.00
TOTAL Item 1 to Item 6(Construction Cost) $ 181,253.00
HST $ 23,562.89
Page 71 of 126
11 .f) OCS2024-08, Justin Metras, Manager, Infrastructure and Capital Pro...
SP/ Unit Qty Unit Price Item Pri
..
OP SD
Total Construction Cost(including HST) $ 204,815.89
Design Cost(including HST) $ 39,806.48
Contract Administration Cost(including HST) $ 14,246.40
TOTAL PROJECT COST(including HST) $ 258,868.77
Page 72 of 126
11 .g) OCS2024-09, Justin Metras, Manager, Infrastructure and Capital Pro...
Township o�
Staff Report Proud Heritage, Exciting Future
To: Council
From: Justin Metras — Manager, Infrastructure and Capital Projects
Meeting Date: March 27t", 2024
Report No: OCS 2024-09
Subject: Award of Tender OCS RFT24-006 - Road Rehabilitation —Various
Locations
Type: Requires Action _x_ or For Information Only
Motion No.
Recommendation
It is recommended that:
1. Report No. OCS 2024-09 be received and adopted;
2. That Tender OCS RFT24-006 Road Rehabilitation - Various Locations be
awarded to Forest Contractors Ltd. in the amount of$1,801,154.54 plus HST;
3. That Council approve completing the following additional project as part of the
2024 Roads Construction Capital Program.
a) Mount St. Louis Road, Line 9 North to the CNR tracks totaling $120,526.75
plus HST be approved and funded from the approved 2024 Capital Roads
Construction Budget and form part of tender contract OCS RFT24-006 with
Forest Contractors Ltd.;
4. That the Director, Operations and Community Services be authorized to execute
the appropriate agreements on behalf of the Township;
5. And that the Bidders be thanked and notified under the Director, Operations and
Community Services signature.
Background
An advertisement for Tender OCS RFT24-006 Road Rehabilitation - Various Locations
was posted on the Township website and advertised on Biddingo (Government Contract
Operations and Community Services March 27 ,2024
Report No. 2024-09 Page 1 of 4
Page 73 of 126
11 .g) OCS2024-09, Justin Metras, Manager, Infrastructure and Capital Pro...
Portal) website. The Tenders were received through Biddingo on Thursday, February
29, 2024, at 2:00 p.m.
Five (5) tender packages were received prior to the tender closing. One tender was
received after the advertised closing date and time and was subsequently disqualified.
The tender was broken into ten (10) parts:
Part 'A' General Items
Part 'B' 15/16 Sideroad - Line 3 to Line 4
Part 'C' 15/16 Sideroad - Line 8 to Line 9
Part 'D' Mount St. Louis Side Road - Highway 400 to Line 8
Part 'E' Mount St. Louis Side Road - Line 8 to Line 9
Part 'F' Warminster Side Road - Line 8 to Line 9
Part `J' Asphalt Patches — (Line 6 North x 2, Line 11 North, Woodland Drive)
Provisional Roads
Three projects were identified as provisional subject to pricing and funds available within
the 2024 road construction budget allocation.
Part 'G' Mount St. Louis Road - Line 9 to Canadian National Railway
Part 'H' Condor Drive — Highway 12 to End
Part `I' Line 13 - Warminster Side Road to MAS 3782
Analysis
The results of the tender "OCS RFT24-006 Road Rehabilitation - Various Locations"
excluding the provisional roads ranged from $1,801,154.12 to $2,210,246.00. The top
three are as follows:
Location Forest GIP Paving Dufferin
General Items $ 157,881.00 $ 354,722.22 $ 272,696.50
15/16 Sideroad - Line 4 to Line 3 $ 307,605.06 $ 324,715.81 $ 324,293.00
15/16 Sideroad - Line 8 to Line 9 $ 321,848.15 $ 321,172.88 $ 342,189.00
Mount St. Louis Road - Hwy 400 to Line 8 $ 265,712.82 $ 272,053.71 $ 289,126.00
Mount St. Louis Road - Line 8 to Line 9 $ 330,149.92 $ 328,331.67 $ 350,932.00
Warminster Sideroad - Line 8 to Line 9 $ 330,068.57 $ 326,241.32 $ 360,648.50
Asphalt patches $ 87,888.60 $ 120,551.00 $ 113,826.00
Total* $ 1,801,154.12 $2,047,788.61 $2,053,711.00
All five (5) submissions met the mandatory tender requirements.
Operations and Community Services March 27, 2024
Report No. 2024-09 Page 2 of 4
Page 74 of 126
11 .g) OCS2024-09, Justin Metras, Manager, Infrastructure and Capital Pro...
A communication plan has been established for the project and will contain the following
elements:
a) Detailed communications to residents who will be impacted by the work
(construction notices);
b) Reports back to Council in monthly project reporting.
Financials
As Tender OCS RFT24-006 is a quantity-based contract, there is a risk of unforeseen
elements that may increase the cost. This potential risk will be mitigated by a
contingency allocation and will be managed as part of the overall roads capital program
to avoid project cost overruns amongst the portfolio of approved projects.
Summary of total contract costs
NAME OF BIDDER
Forest Contractors Ltd. $1,801,154.12
HST (1.76) non- recoverable $31,700.31
$1,832,854.43
Internal labour $57,000.00
Geotechnical $20,000
Culverts purchased by Township $20,000
Contingency allocations $100,000
TOTAL $2,029,854.43
The approved 2024 capital budget allocation for these projects is $2,225,000.00
The market pricing has come in under the project budget resulting in an anticipated
projected positive variance of$195,145.60.
Staff is recommending the inclusion of Mount. St. Louis Road, Line 9 North to the CNR
tracks to form part of this contract in the amount of$120,526.75 plus HST.
Policies/Legislation
• Purchasing and Tendering Procedures
Operations and Community Services March 27, 2024
Report No. 2024-09 Page 3 of 4
Page 75 of 126
11 .g) OCS2024-09, Justin Metras, Manager, Infrastructure and Capital Pro...
Corporate Strategic Goals
• Community Safety
• Well Planned Development
Consultations
• Director, Operations and Community Services
• Manager, Operations
• Chief Financial Office
Conclusion
The results of tender OCS RFT24-006 Road Rehabilitation - Various Locations reflect
competitive market pricing which has come in under the approved 2024 capital budget
allocation.
It is recommended tender OCS RFT24-006 Road Rehabilitation - Various Locations be
awarded to Forest Contractors Ltd. Inclusive of "Part G" - Mount St. Louis Road - Line 9
to Canadian National Railway.
Respectfully submitted,
Justin Metras C.E.T. CRS-S
Manager, Infrastructure and Capital Projects
Approvals: Date of Approval
Shawn Binns, Director, Operations and Community Services March 11, 2024
Nelly Morrow, Director, Finance / CFO March 19, 2024
Robin Dunn, CAO March 21, 2024
Operations and Community Services March 27, 2024
Report No. 2024-09 Page 4 of 4
Page 76 of 126
11 .h) OCS2024-10, Justin Metras, Manager, Infrastructure and Capital Pro...
Township o�
Staff Report Proud Heritage, Exciting Future
To: Council
From: Justin Metras — Manager, Infrastructure and Capital Projects
Meeting Date: March 27, 2024
Report No: OCS 2024-10
Subject: Award of tender OCS RFT24-002 Guiderail Installation
Type: Requires Action _x_ or For Information Only
Motion No.
Recommendation
It is recommended that:
1. That Report No. OCS 2024-10 be received and adopted.
2. That Tender OCS-RFT24-002 Guiderail Installation — Various Locations be
awarded to Borall Fencing and Guiderail Contractors Ltd. in the amount of
$257,625.20 plus HST.
3. That the Director, Operations and Community Services be authorized to
execute the appropriate agreements on behalf of the Township.
4. And that the bidders be thanked and notified under the Director, Operations
and Community Services signature.
Background
The 2024 Guiderail program consists of the following projects:
PART A - STRUCTURE BX11 - Replacement
PART B - STRUCTURE C19 - Replacement
PART C - STRUCTURE C20 - Replacement
Operations and Community Services March 27,2024
Report No. 2024-10 Page 1 of 3
Page 77 of 126
11 .h) OCS2024-10, Justin Metras, Manager, Infrastructure and Capital Pro...
An advertisement for Tender OCS-RFT24-002 Guiderail Installation — Various Locations
was posted on the Township website and advertised on the Biddingo (Government
Contract Portal) website. The Tenders were received through Biddingo on Thursday,
March 7, 2024, at 2:00 p.m.
Two (2) tender packages were received prior to the tender closing. No additional
tenders were received after the advertised closing date and time.
Analysis
The results of the tender opening for "OCS-RFT24-002 Guiderail Installation — Various
Locations" are as follows:
BIDDER TOTAL
Borall Fence and Guiderail Contractors Ltd. $257,625.20
Peninsula Construction Inc. $340,842.70
All submissions met the mandatory tender requirements, and as such, it is
recommended that Tender OCS RFT24-002 Guiderail Installation — Various Locations
be awarded to Borall Fencing and Guiderail Contractors Ltd. in the amount of
$257,625.20 plus HST.
Financials
As Tender OCS-RFT24-002 is a quantity-based contract, there is a risk of unforeseen
elements that may increase the cost. The market pricing has come in under the
estimated project costs resulting in favorable variance to budget. Further, risks will be
mitigated by a contingency allocation and will be managed as part of the overall roads
capital program to avoid project cost overruns.
Name of Bidder Total
Borall Fence & Guiderail Contractors Ltd. $257,625.20
1.76% HST $4,534.20
Contingency $3,000
Total $265,159.40
The 2024 budget allocation for guiderail installation is $266,000, resulting in favorable
variance of$840.60.
Operations and Community Services March 27, 2024
Report No. 2024-10 Page 2 of 3
Page 78 of 126
11 .h) OCS2024-10, Justin Metras, Manager, Infrastructure and Capital Pro...
Policies/Legislation
• Purchasing and Tendering By-law
Corporate Strategic Goals
• Community Safety
Consultations
• Director, Operations and Community Services.
• Manager, Operations
Conclusion
The results of tender OCS-RFT24-002 Guiderail Installation — Various Locations reflects
competitive market pricing which has come in under the 2024 budget allocation.
Accordingly, it is recommended Tender OCS-RFT24-002 Guiderail Installation —
Various Locations be awarded to Borall Fence and Guiderail Contractors Ltd.
Respectfully submitted,
Justin Metras C.E.T. CRS-S
Manager, Infrastructure and Capital Projects
Approvals: Date of Approval
Shawn Binns, Director, Operations and Community Services March 11, 2024
Nellt Morrow, Director, Finance / CFO March 19, 2024
Robin Dunn, CAO March 21, 2024
Operations and Community Services March 27, 2024
Report No. 2024-10 Page 3 of 3
Page 79 of 126
11 .i) OCS2024-11 , Justin Metras, Manager, Infrastructure and Capital Pro...
Township o�
Staff Report Proud Heritage, Exciting Future
To: Council
From: Justin Metras — Manager, Infrastructure and Capital Projects
Meeting Date: March 27, 2024
Report No: OCS 2024-11
Subject: Award of Tender OCS RFT24-003 Crack Sealing —Various locations
Type: Requires Action _x_ or For Information Only
Motion No.
Recommendation
It is recommended that:
1. Report No. OCS 2024-11 be received and adopted;
2. That Tender OCS RFT24-003 Crack Sealing— Various Locations— Two Years
be awarded to Fine Line Markings Inc. in the amount of$30,000 for 2024 and
$32,000 for 2025 plus HST;
3. That the Director, Operations and Community Services be authorized to execute
the appropriate agreements on behalf of the Township;
4. That staff report back on the progress through the corporate monthly project
update report;
5. And that the Bidders be thanked and notified under the Director, Operations and
Community Services signature.
Background
An advertisement for Tender OCS RFT24-003 Crack Sealing— Various Locations—
Two Years (2024-2025) was posted on the Township website and advertised on the
Biddingo (Government Contract Portal) website. The tenders were received through
Biddingo on Friday March 1, 2024, at 2:00pm.
Operations and Community Services March 27,2024
Report No. 2024-11 Page 1 of 3
Page 80 of 126
11 .i) OCS2024-11 , Justin Metras, Manager, Infrastructure and Capital Pro...
Four (4) tender packages were received prior to the tender closing. One bid was
deemed non-compliant and was subsequently disqualified.
No additional tenders were received after the advertised closing date and time.
The approved 2024 capital budget includes an allocation of$50,000.00 for crack sealing
which provides for 20,000 linear meters of crack sealing. This is an annual component
of the road capital program.
The contract was extended to a two-year term to provide better overall value to the
Township.
Analysis
Three (3) compliant bids were received and ranged from $62,000 to $72,400 for the
two-year period.
The results of the tender opening for "OCS RFT24-003 Crack Sealing— Various
Locations— Two Years"are as follows:
NAME OF BIDDER 2024 2025 TOTAL
Cornell Construction $35,700.00 $36,700.00 $72,400.00
Northern Contracting $34,500.00 $34,500.00 $69,000.00
Fine Line Markings $30,000.00 $32,000.00 $62,000.00
Following a review of the submissions, it is recommended that Fine Line Markings Inc.
be awarded OCS RFT24-003 Crack Sealing— Various Locations— Two Years 2024-
2025.
Financials
The market pricing has come in under the estimated project costs resulting in favorable
variance to budget. Further, risks will be mitigated by a contingency allocation and will
be managed as part of the overall road capital program to avoid project cost overruns.
NAME OF BIDDER Total
Fine Line Marking Inc. $62,000.00
1.76% HST $1,091.20
10% Contingency $6,200.00
Total $69,291.20
Operations and Community Services March 27, 2024
Report No. 2024-04 Page 2 of 3
Page 81 of 126
11 .i) OCS2024-11 , Justin Metras, Manager, Infrastructure and Capital Pro...
The budget allocation for crack sealing is $50,000 in 2024 resulting in a favorable
variance of$19,472. The 2025 Capital Budget will include the tendered contract value
as part of the annual road capital program.
Policies/Legislation
• Purchasing and Tendering By-law
Corporate Strategic Goals
• Community Safety
• Well Planned Development
Consultations
• Director, Operations and Community Services.
• Manager, Operations
Conclusion
The results of Tender OCS RFT24-003 Crack Sealing— Various Locations— Two Years
reflecting competitive market pricing which has come in under the 2024 project budget
allocation. It is recommended that OCS RFT24-003 Crack Sealing— Various Locations
— Two Years (2024-2025) be awarded to Fine Line Markings Inc.
Respectfully submitted,
Justin Metras C.E.T. CRS-S
Manager, Infrastructure and Capital Projects
Approvals: Date of Approval
Shawn Binns, Director, Operations and Community Services March 11, 2024
Nelly Morrow, Director, Finance / CFO March 19, 2024
Robin Dunn, CAO March 21, 2024
Operations and Community Services March 27, 2024
Report No. 2024-04 Page 3 of 3
Page 82 of 126
11 J) OCS2024-12, Karla Musso-Garcia, Manager, Operations re: Award of 0...
Township o�
Staff Report Proud Heritage, Exciting Future
To: Council
From: Karla Musso-Garcia C.E.T. CRS- I — Manager, Operations
Meeting Date: March 27, 2024
Report No: OCS2024-12
Subject: Award of OCS RFQ24-007 Vacuum Street Sweeper
Type: Requires Action _x_ or For Information Only
Motion No.
Recommendation
It is recommended that:
1. Report No. OCS2024-12 be received and adopted;
2. That the OCS RFQ24-007 Vacuum Street Sweeper be awarded through the
Association of Municipalities of Ontario (AMO) LAS - Canoe Group Purchasing
Program, for the purchase of $527,213.96 plus HST;
3. That the Director, Operations and Community Services be authorized to execute
the appropriate agreements on behalf of the Township;
Background
The 2023-2024 capital budget includes provisions for replacing the 2008 Elgin Pelican
Sweeper with a new vacuum sweeper, with a budget of$485,000 allocated for this unit.
The current replacement schedule for the Township's sweepers is 14 years, which was
extended from 12 years in 2018. The previous unit was a 3.5 cubic yard mechanical
model. The specifications for the new unit were reviewed to improve operational
efficiencies. The review of the operating practices upgraded the existing mechanical
road sweeper from a 3.5 yd3 mechanical road sweeper to an 8 yd3 vacuum road
sweeper to offer numerous operational advantages. The increased capacity of the
vacuum sweeper will allow for more efficient cleaning operations, reducing the
frequency of emptying cycles and enabling longer periods of uninterrupted sweeping.
Operations and Community Services March 27,2024
Report No. OCS2024-12 Page 1 of 3
Page 83 of 126
11 .j) OCS2024-12, Karla Musso-Garcia, Manager, Operations re: Award of 0...
Although the mechanical sweepers are superior at picking up heavier sand loads, the
previous equipment replacement cycles for the Township loaders provided additional
small capacity mechanical attachments to add to the sweeping operation complement.
The vacuum feature will effectively collect a wider range of debris, including finer
particles ensuring a more thorough cleaning of road surfaces. Additionally, the larger
capacity translates to increased productivity of the dumping cycles. The sweeper also
has a removable wand for catch basin cleaning.
A detailed specification was developed for the road sweeper requirements and
submitted to the Township's Finance & Procurement Analyst, recommending the use of
a group procurement strategy for the purchase.
The Township of Oro-Medonte Purchasing and Tendering Procedures establish rules
governing the procurement and purchasing of goods and services to ensure the best
value for taxpayers, protect the Township's financial interests, and encourage
competitive bidding. The Township is a member of the CANOE Procurement Group of
Canada, and a declaration of the use of these group procurement services is posted on
the Township website.
The CANOE Procurement Group is a cooperative purchasing organization that
leverages the collective purchasing power of its members, including municipalities, to
obtain better pricing and terms from suppliers.
Through the CANOE Procurement Group, the Township accesses pre-negotiated
contracts and competitive bidding processes for various items. This allows us to benefit
from bulk purchasing discounts while maintaining compliance with trade agreements.
The Township used the CANOE Procurement Group's services to facilitate the
procurement of a new Vacuum Street Sweeper. By participating in the cooperative
bidding process organized by the Association of Municipalities of Ontario (AMO) via the
CANOE Procurement Group staff were able to secure a quote from a CANOE-approved
supplier for the purchase of a new Vacuum Street Sweeper, the quotation was received
via electronic submission on Friday, February 23, 2024, at 1:57 p.m.
Analysis
The results of the CANOE procurement process "OCS RFQ24-007 Vacuum Street
Sweeper" was received via Joe Johnson Equipment— for the purchase of an ELGIN
WHIRLWIND 8yd3 Vacuum Road sweeper for $ 527,213.96 plus HST
Staff reviewed the submission and the submission met all of the specifications criteria.
Financials
NAME OF BIDDER
Joe Johnson Equipment $527,213.96
Operations and Community Services March 27,2024
Report No. 2024-12 Page 2 of 3
Page 84 of 126
11 J) OCS2024-12, Karla Musso-Garcia, Manager, Operations re: Award of 0...
HST (1.76) non-recoverable $9,278.97
Estimated Unit Disposal (24,000)
Recovery
TOTAL $512,492.93
The amended 2023-2024 capital budget allocation for this project is $527,000, which is
funded from the Vehicle Equipment Replacement Reserve. The market pricing
submission had been submitted ahead of the budget recalibration, and the budget for
the project was amended, resulting in a non-variance purchase.
Policies/Legislation
• Purchasing and Tendering Procedures
• Canadian Free Trade Agreement
Corporate Strategic Goals
• Financial Sustainability
• Strengthen Operational Capacity
Consultations
• Director, Operations and Community Services
• Supervisor, Fleet
• Finance & Procurement Analyst
• Chief Financial Officer
Conclusion
The results of quotation OCS RFQ24-007 Vacuum Street Sweeper reflects competitive
market pricing which is within the approved 2023/2024 capital budget allocation.
It is recommended tender OCS RFQ24-007 Vacuum Street Sweeper be awarded to Joe
Johnson Equipment Via the CANOE Procurement Group of Canada system.
Respectfully submitted,
Karla Musso-Garcia, C.E.T ; CRS-I
Manager, Operations
Approvals: Date of Approval
Shawn Binns, Director, Operations and Community Services March 11, 2024
Nelly Morrow, Director, Finance / CFO March 19, 2024
Robin Dunn, CAO March 21, 2024
Operations and Community Services March 27,2024
Report No. 2024-12 Page 3 of 3
Page 85 of 126
12.a) OCS2024-06, Jodi Grubb, Supervisor, Community Recreation & Special...
Township o�
Staff Report Proud Heritage, Exciting Future
To: Council
From: Jodi Grubb, Supervisor— Community Recreation & Special Events
Meeting Date: March 27, 2024
Report No: OCS 2024 - 06
Subject: Recreation Programs Update
Type: For Information Only
Motion No.:
Recommendation
That report OCS 2024-06 be received for information.
Background
In March of 2020, the Township of Oro-Medonte halted all recreational programming
because of the restrictions imposed by the COVID-19 pandemic. As the restrictions
lessened, the Township played a pivotal role in assisting local sports agencies to
recover from the shutdowns and low participation rates. These programs complement
the recreation services in the municipality through indirect service provision.
After a pause, the Township also reintroduced its own direct service provision
programming in the spring of 2023, by first reinstating the day camp program.
Additionally, during the pause, and as part of the strategic planning process, the
Community Services Division engaged RC Strategies to develop the new Parks and
Recreation Master Plan. The goal of the plan was to fully understand the current
recreation landscape and needs within the Township and to make recommendations for
future leisure planning. Part of the background research for the Master Plan included
connecting with residents and seeking their feedback regarding their current and future
leisure needs. After a fulsome review, the Master Plan was adopted by Council on
September 27, 2023.
Operations and Community Services March 27, 2024
Report No. OCS 2024 - 06 Page 1 of 8
Page 86 of 126
12.a) OCS2024-06, Jodi Grubb, Supervisor, Community Recreation & Special...
To advance some of the outcomes of the Master Plan, a Community Recreation
Interests Survey was developed and launched to obtain more specific feedback from
residents. The survey was made available online and distributed by way of email blast
to the local schools/community groups, sport user groups, social media channels and
the Township website. The survey was available from May 17t", 2023, to July 1st, 2023,
with the intention to get further input on community recreation interests, and to ensure
that the recreational programs being developed aligned with the services people were
seeking.
The intent of this report is to provide an overview of the feedback received and a review
of the programs offered in 2023 and outline plans for 2024.
Analysis
SURVEY RESULTS
The survey was completed by 146 residents. The following lists the questions and the
responses given, which fueled the development of specific recreation programs for the
fall 2023 season.
What tyles of Community Recreation are you looking for?
Fitness Programs Arts &Culture Programs Sport Specific Programs
(29.4%) (Dance, Art, Music etc.) (19.4%)
(23.7%)
What age group of programming are you looking for?
Adult 55+ Children Adult
(29.3%) (26.4%) (23.1%)
What locations would you like to see programming offered?
Oro-Medonte Hawkestone Hall Shanty Bay Public
Community Arena (17.7%) School
(20.8%) (16.1%)
When would you like to participate?
Weekday Weekend
(61.7%) (38.3%)
Preferred Time?
Evening Morning Afternoon
(35%) (29.6%) (22.2%)
Program Reinstatement
The information above was used to develop the fall 2023 recreation programs to match
the identified needs of the community. Since this was the first-time programs were
Page 87 of 126
12.a) OCS2024-06, Jodi Grubb, Supervisor, Community Recreation & Special...
offered after the pandemic, a conservative approach was taken to gradually return to
full-service provision. Additionally, the Township has adopted a new approach to service
provision and initiated Service Agreements with recreation service providers to help
eliminate staffing constraints and challenges that the industry is facing post-pandemic.
Service Agreements ensure high quality programs, with stable staffing, and the
instructors have more in-depth knowledge/skill level of the specific program genre.
Fall 2023 Session
The following programs were offered to the community in the fall:
Pre-School Children Adult
A variety of fall and holiday A variety of fall and holiday Volleyball
themed one-day workshops. themed one-day workshops.
Play Sports Programming Basketball Basics Pickleball
Dance Dance Fitness programs
Multiple PA Day Camps
Fall Program Fill Rates
Pre-school 25%
Children 46%
Adult 10%
Total # of Participants 104
Overall fall 2023 registration was successful, with most of the programming for the
children and pre-school ages run, the PA Day Camps filled, and the interest in the
themed workshops continued to increase. Adult recreation programming was slow to fill,
however this could be due to residents not being aware that these programs had
resumed, or they have since found alternative opportunities since the pandemic. Staff
are exploring various options on how to regain customers and exploring alternative
marketing avenues to draw attention to the services available.
Customary end of session program evaluations was distributed to all participants to
garner feedback from participants. This feedback was reviewed and incorporated into
the winter 2024 programming to enhance program offerings.
Winter 2024 Session (current session January to end of March):
Pre-School Children Adult
A variety of seasonal themed A variety of seasonal themed Volleyball
one-day workshops. one-day workshops.
Play Sorts Programming Basketball Basics Pickleball Lessons
Dance Dance Pickleball League
Page 88 of 126
12.a) OCS2024-06, Jodi Grubb, Supervisor, Community Recreation & Special...
Multiple PA Day Camps Knitting
Holiday & March Break Camp Fitness programs
Winter 2023 Program Fill Rates
Pre-school 45%
Children 46%
Adult 55%
Total # of Participants 96
Like the fall session, the winter 2024 session had successful registrations as even more
people become aware that local Township programs are once available. Both the pre-
school and adult programs saw an increase in participation, while children's programs
remained steady, likely because PA Day camps were not offered due to school board
scheduling.
Additional programs continue to be added as feedback from participants is considered,
the needs of the community are better understood, and as more service agreements are
secured. Overall participants report that they were very satisfied with the programs and
will be signing up again in the future. Requests for more variety in programming was a
common theme, with people looking for things like gymnastics, and martial arts for
children, and more variety of fitness programming, and crafts/special interest programs
for adults and seniors.
Spring/Summer 2024 (to be offered starting in April)
The upcoming seasonal recreation guide was released on February 28tn
simultaneously with the Summer Day Camp brochure, with registration opening on
March 6tn (see attached). The following programs will be offered for the spring and
summer sessions:
Pre-School Children Adult
A variety of seasonal themed A variety seasonal themed Pickleball Lessons
one-day workshops. one-day workshops.
Physical Literacy Basketball Basics — Junior Pickleball League
Programming NEW and Senior
Dance Dance Knitting
Art Programming NEW Art Programming NEW Multiple Fitness
Learn to Run Programs programs —with new
NEW additions
Multiple PA Day Camps
Summer Day Camps
Page 89 of 126
12.a) OCS2024-06, Jodi Grubb, Supervisor, Community Recreation & Special...
Additionally, as part of June is Recreation and Parks Month (JPRM); the Township will
be offering some FREE "Try It" Programs. This event, which is part of the Parks and
Recreation Ontario initiative, promotes the benefits of recreation and parks for physical,
social, and environmental health. JRPM is a way to promote local programs and events,
parks and facilities that are available for all citizens to enjoy. Not only are these
opportunities for residents and their families to get active, but to also test out and
experience some programs before they register. The following are some of the
programs that will be included in JPRM:
- Parent and Child Fitness
- Adult Fitness
- Yoga in the Park
- Childrens Summer Workshops
DAY CAMP — 2023 REVIEW and PLANS for 2024
Typically, the industry standard is to open camp registration anytime between mid-
February to early March, however due to a staff vacancy in 2023, the Township's
registration was delayed and opened on April 12t", 2023. Despite being behind the
launch of other neighbouring municipalities', the Township of Oro-Medonte Day Camp
program experienced considerable success.
The Township successfully offered five (5) different Summer Camps that ran throughout
the 9 weeks of Summer.
Camp Name # of Weeks Offered
Kinder Camp 9 Weeks
Ready Set Go Camp 9 Weeks
Outdoor Adventure Camp 4 Weeks
Pickleball and Sports Camp 2 Weeks
Sports Camp 2 Weeks
The reintroduction of the Summer Day Camp program was well received by the
community, and registration and revenue exceeded expectations. Below are the
registration numbers with the two most popular camps being Kinder Fun (ages 4-6) and
Ready, Set, Go (ages 7-12), with a combined fill rate of 84%.
Camp Name # Campers Max. # of Fill Rate
Registered Campers
Kinder Camp 131 136 96.3%
Ready Set Go Camp 124 168 73.8%
Outdoor Adventure 8 64 12%
Pickleball and Sports Camp 22 32 68.8%
Sports Camp 5 32 15.6%
Total Camp Registration 290 432 67.1%
Page 90 of 126
12.a) OCS2024-06, Jodi Grubb, Supervisor, Community Recreation & Special...
At the end of every week, parents and participants are asked to complete a program
evaluation. The feedback was positive and very encouraging for future summers.
Highlights from evaluation indicated that:
- 90.4% of families were very or somewhat satisfied with their experience.
- 90.5% of families were very/somewhat likely to enroll again.
Additional positive feedback, such as camp locations and suggestions for additional
programming for 2024 was also provided, that were considered when planning the day
camp program for 2024.
Plans for Summer Day Camp 2024
The Summer Day Camp brochure was released to the public for pre-viewing on Feb
28t" 2024, and registration opened on March 6t", 2024, at 8:00 AM. The following
camps will be offered for this year.
Camp Name # of Weeks Offered
Kinder Camp 9 Weeks
Ready Set Go Camp 9 Weeks
Basketball Camp 1 Weeks
Pickleball Camp 2 Weeks
Multi-Sports Camp 2 Weeks
As per the feedback received last year, some adjustments were made to how and
where the camps will be offered. Given the limitation of adequate recreation facilities,
there was a concern regarding the lack of indoor space for the outdoor-based camps.
Due to this, some locations have been amended and the Township is requesting to run
camps throughout the summer at Guthrie Public School, Shanty Bay Public School, and
W.R Best Public School. This will not only ensure suitable programming space for the
sports related camps but will also help to disperse the programs to more areas of the
Township.
An additional change for this year is that the Township of Oro-Medonte Summer Day
Camp program has expanded to provide leadership opportunities for youth aged 14-15
years old, by offering a Counsellor in Training program. This will consist of one (1),
mandatory training session followed by the opportunity to volunteer at camp for a
maximum of 2 weeks throughout the summer. This will ensure that youth are given the
tools, training, knowledge, and opportunity to develop in both a leadership role and a
camp counsellor position. The goal is to prepare these youth for full-time employment
with the Summer Camp team in future summers. This will also provide them with the 40
community service hours that they need to graduate high school. This program will be
offered for four (4) weeks with a maximum of 3 participants volunteering in camp per
week.
Page 91 of 126
12.a) OCS2024-06, Jodi Grubb, Supervisor, Community Recreation & Special...
Future Directions — Fall 2024 & Beyond
While it is still early to know which programs will be offered this fall, the process of
reviewing registration rates, community needs and wants, and participant feedback will
drive new program development.
As excitement builds for the forthcoming community center, the Community Services
Division is focusing on enhancing and broadening the recreational program offerings to
align with the diverse needs of the community and continuing to work with community
groups to expand offerings in the Township. Recognizing the pivotal role of recreation in
fostering community engagement and well-being, the Township is committed to
ensuring that the new center caters to a wide range of interests and demographics.
Through strategic planning and collaboration with local stakeholders, efforts are
underway to introduce innovative programs and activities that promote physical fitness,
artistic expression, social connectivity, and lifelong learning. By strategically expanding
the recreation program offerings, the division aims to cultivate a vibrant and inclusive
community that enriches the lives of residents and fosters a sense of belonging for all,
while providing invaluable skill development for all ages.
Further, Council recently directed staff to review the development of a fee assistance
program, for qualifying residents facing financial barriers, to provide greater access to
recreation and sport programs in Oro-Medonte. As part of this process, staff will also
research potential opportunities for funding agreements with neighbouring municipalities
to address non-resident rates that Oro-Medonte participants are forced to pay when
registering for programs in Barrie, Orillia and surrounding townships. Due to the lack of
appropriate recreation infrastructure and/or limited local program availability, some
residents seek leisure activities in neigbouring towns, but are faced with additional
charges to participate. Through careful planning and collaboration with local
stakeholders, including government agencies, non-profit organizations, and community
members, the goal is to have a funding policy that ensures that everyone can participate
in their desired recreational pursuits, even if they face financial constraints. This
initiative aligns with the broader goal of creating an inclusive and supportive
environment where all individuals can thrive and enjoy the benefits of recreation. Staff
are currently exploring various benchmarks and best practices and will report back to
Council soon.
Financial/Legal Implications/ Risk Management
N/A
Policies/Legislation
Page 92 of 126
12.a) OCS2024-06, Jodi Grubb, Supervisor, Community Recreation & Special...
Parks and Recreation Master Plan
Corporate Strategic Priorities
Community Engagement
Consultations
Various
Attachments
Summer Camp Survey Results
2024 Spring/Summer Recreation Guide
Conclusion
Following the pandemic's conclusion, the Township faced a notable void in its recreation
service offerings. Drawing from insights gathered from the Parks and Recreation Master
Plan and the Community Recreation Interests Survey, a collection of new recreational
programs was developed to meet the needs of the community. Concurrently, as
anticipation mounts for the opening of the new community center, careful planning will
ensure that these existing programs will seamlessly integrate with the center's new
programs. This new space will allow for a variety of diverse activities, that were
previously constrained by a lack of adequate infrastructure, ensuring that the evolving
needs and desires of our residents are met.
Respectfully submitted,
Jodi Grubb, Supervisor, Community Recreation & Special Events February 26, 2024
Approvals: Date of Approval
Roz Llewellyn, Manager Community Services February 27, 2024
Shawn Binns, Director of Operations and Community Services February 28, 2024
Robin Dunn, CAO March 21, 2024
Page 93 of 126
Which of our Township of Oro-Medonte Summer Camps did your child(ren) attend this
summer? Please select all that apply.
24 22(47.8%)
22
20 18(39.1%)
18
16
14
12
10
8
6
4
2 °
0
Kinder Fun Camp
Ready,Set,Go Camp
Outdoor Adventure Camp
Pickleball and Sports Camp
Program Quality
31(73.8%)
30
25
20
15
11(26.2%)
10
5
0
Extremely Important
Important
Page 94 of 126
12.a) OCS2024-06, Jodi Grubb, Supervisor, Community Recreation & Special...
Affordability
20 18(42.9%) 19(452%)
18
16
14
12
10
8
6 °
4
2
0
Extremely Important
Important
Somewhat Important
Camp Staff
30 30(71.4%)
25
20
15
12(28.6%)
10
5
0 EINNIVE
Extremely Important
Important
Page 95 of 126
12.a) OCS2024-06, Jodi Grubb, Supervisor, Community Recreation & Special...
Program Variety
24 22(52.4%)
22
20 18(42.9%)
18
16
14
12
10
8
6
4
2
0 1[] 1
Extremely Important
Important
Somewhat Important
Not Important
Safety
40 38(90.5%)
35
30
25
20
15
10
5 4 9.5%
0
Extremely Important
Important
Page 96 of 126
12.a) OCS2024-06, Jodi Grubb, Supervisor, Community Recreation & Special...
Overall, how satisfied, or dissatisfied are you with Township of Oro-Medonte's Summer
Camps?
30 30(71.4%)
25
20
15
10
5
1(2.4%) 1(2.4%) 2(4.8%)
0
Very satisfied 0 Somewhat satisfied 0 Neither satisfied nor dissatisfied Somewhat satisfied
Very unsatisfied
How likely are you to sign your camper up again?
28
. o
26
24
22
20
18
16 it
14
12
10
8 MM-im
b
4
o o
2
0
Very likely
Somewhat likely
Neither likely or unlikely
Unlikely
Page 97 of 126
12.a) OCS2024-06, Jodi Grubb, Supervisor, Community Recreation & Special...
What was your child(ren)'s favourite part of Township of Oro-Medonte Summer Camps?
Water play.
Games
Outdoor games and friendly staff
So far he has discovered that he loves pickleball,and made some great new friendships.He really liked all the camp games he
learned and is teaching them to us at home.I appreciate the camp hours that allow me to do drop off/pick up on the way to and from
work.
He really enjoyed Pickle ball and having the expert done to offer tips.He enjoyed the small number of kids enrolled and making new
friends.
enjoyed the activities and loved the staff
My son absolutely loves all aspects of this camp.He came home happy every day.Summer wouldn't be summer without these
amazing programs.
The overall camp experience making new friends and loved her councilor's
Game variety and crafts
The water activities
My daughter really loved the variety in activity throughout the week and the camp staff have been fantastic!
He loved all of the things they did!
Playing down on the pad...(the rink with no ice)
our kids love the crafts and themes
Chemistry time when they mixed stuff together to see the reactions.
Enjoyed tie dye day
She loved to special guests and activities
Crafts
The groups weren't too large so my son was able to interact with all the kids and didn't feel lost in the shuffle.He enjoyed all the crafts
and all the sports play.
they really enjoyed the fun camp counsellors and having a'professional'pickleball player come to teach them the game.They also
enjoyed the change of venue half way through the week when weather became an issue.
Loved seeing the kids,the games(especially water play)and he adores Alex
Interaction with other kids.Games,crafts and activities.
Having fun and making friends
Coming home,my girls did not enjoy camp at all.It was a fight to send them each day but we paid for it and needed the care so sent
them.
The Counsellors were great!
Playing games,playing soccer on the rink
Arts and crafts.
Water play
the special guests
Water play and capture the flag
She loved every day and being with friends.Her favourite time was water day and playing outside!
The magician
Seeing friends from his school and community
Learning new crafts
Joey's favourite part was becoming friends with the camp leaders.They were so welcoming to him and he loved each and everyday.
Soccer in the arena
Guest appearances,water play
Magician
Page 98 of 126
12.a) OCS2024-06, Jodi Grubb, Supervisor, Community Recreation & Special...
What was your child(ren)'s least favourite part of Township of Oro-Medonte Summer Camps?
N/A
No theme or ongoing project.
Struggled with transition at drop offs
Don't think he had one.
None
wasn't any
Literally nothing.
nothing Look forward to going every day
Water games were a hit or miss.
No complaints!!:)
Unsure
Sharing activities with a younger group of kids.(Out of the age group signed up for)
kids would prefer some swimming
Arrival Time:it would be great to have music playing and lights on and maybe some fun camp staff to greet campers and make it more
welcoming.
Some.More planned activities but know that goes along with cost
she never complained once
Washroom situation.Struggled to use the industrial toilets.As a parent of a child who still requires the occasional reminder to use the
washroom,more prompts encouraging the children to use the washroom may be beneficial.
Being outside ALL day in Shanty Bay
None
NA
Eating lunch on the dirty floors Lack of crafts Lack of outside play
They said it was boring,and based on what I saw I understand that.It seemed like they didn't do very much and for the price of it we
have been to others that were jam packed with fun and excitement.
no themed crafts.they say only kindy fun camo gets to do craft the themes have been fabulous but they say they only get a coloring
sheet and no activites.(eg.Easter egg hunt for Easter)
would like to have swimming involved
Nothing!
She has no complaints
We were surprised by the lack of outdoor time.I understand the challenges with the younger age group of Kinder Fun,but having lots
of outside time(especially when the weather is nice!)is important for the little ones!
Having to come home at the end of the day!
Water play
Loud highway noise
How did you hear about Township of Oro-Medonte Summer Camps? Please select all that
apply.
14 14(30.4%)
13(28 ). %
12
10
8 —
o
b 6(13.0%)
4 4(8.7%)
2 2(4.3%)
0
Friend or Colleague Website 0 Social Media School Website 0 Other
Page 99 of 126
12.a) OCS2024-06, Jodi Grubb, Supervisor, Community Recreation & Special...
If you selected"Other,"please specify how you heard about Township of Oro-Medonte Summer Camps.
T ball coach
east oro school ps bbq
East oro ps bbq
have signed up in previous years
Please provide any feedback you have below.
Really strong staff and well organized!
It would have been nice to know weekly themes at the time of sign up
Thank you to the staff.He had a great experience.
Staff members are very friendly and approachable.They took a concern of mine very seriously and addressed immediately.
Change the location of the camp to somewhere with a playground
Fantastic staff!They are so kind and attentive with the kids,my daughter loves going!The flexible pickup and drop off times are also
appreciated!
Was disappointed when the outdoor water activity was cancelled for the day due to staffing issues.Also,signed my son up for 7-12
age group,but there was a younger group also at camp that shared activities and staff.
it would be very helpful to have 1 hr of before camp care(eg.7:30)as 8:30 is a late drop off for work
Keep up the great camps,
I think the community centre was a great venue for this camp as it gave the opportunity for indoor and outdoor activities.
Wonderful program,my son cant wait to leave each morning to go:)
Camp was great and kids really enjoyed it.Made some new friends.
It would be highly appreciated for kids to eat lunch at tables like humans and not on the floor.
If you offered a camp at Bayview Memorial Park could be a great idea.Have crafts done under the pavilion.Then section off area of
beach for the campers only to swim and do other water activites.Similar to City of Barrie Earth Challenge camp.Even just take any
City of Barrie camp and try to duplicate them.Maybe ask them to help run camps in Oro.Use Oro as another location but ran by City
of Barrie.There is alot of potential but the camp was a huge let down.Very disappointing as Oro has a huge need for these types of
programing but the ball seems to always get dropped.
The Camp Counselors were good but I didn't feel like they were provided with enough programming and tools to make this a more
exciting and fun camp.We were really disappointed with it and likely won't register again.
Great price and my son,5,was super happy every day going to camp.
please offer a before camp Program for a 7:30 am drop off possible sibling discount?
This was a great camp.So nice to have a local option with flexible drop off pick up times as that is important with work schedules in the
summer.Greatjob!
They seemed to do a variety of activities.They seemed well looked after and organized.My daughter had a lot of fun!Thank you!
Thank you for all you did for Joey this summer.His confidence grew and he is very much looking forward to coming back next year.
Edwin had fun despite not knowing any of the kids
Page 100 of 126
ORO-MEDONTE SPRING /
RECREATION GUIDE SUMMER
2024
lq.mw-� -
Summer Camp
Guide Inside
See page 12 for more information
v
Township ot�
Proud Heritage, Exciting Future
'.•- 101 of •
12.a) OCS2024-06, Jodi Grubb, Supervisor, Community Recreation & Special...
� � �c� IPIFQO) �M�P[Fon g
g
Spring/Summer Program Registration Date
Online Registration:
Wednesday, March 6, 2024 at 8:OOAM
Program registration must be completed online via our
online recreation portal PerfectMind. Visit by clicking the
link: Oro-Medonte.perfectmind.com
OR Scan the QR Code below!
�i
P_�_L%. ,'5
Scan the QR Code above using
your smartphone camera!
Questions? Program Facility Locations
Have questions or
require assistance? Oro Medonte Community Arena 71 Line 4 North, Guthrie
Please e-mail Jodi W.R. Best Public School 2221 Old
Barrie Rd W, Shanty Bay
Grubb at ' rubb Guthrie Public School 22 5 Line S, Oro Station
oro-medonte.ca Carley Hall 396 Warminster Sideroad, Moonstone
Page 102 of 126
12.a) OCS2024-06, Jodi Grubb, Supervisor, Community Recreation & Special...
REGISTRATION INFORMATION
Registration Forms • Lists
Please complete all of the required fields on your If you cannot be accommodated in any of your
registration questionnaire to ensure that we have all selections, you are encouraged to add yourself to the
the necessary information. In addition ensure you waiting list for the program(s) of your choice. Every
read registration details prior to checking out. effort is made to accommodate program waitlists by
Registrations
_ either adding additional classes or transferring you into
' ' another available program, where possible.
We reserve the right to withdraw, postpone, cancel
or combine classes, limit registration, or change
instructors. Every effort is made to enroll you in your Transfers for general programs can take place at any
1 st program choice. Should the program be full, time, subject to availability.
please add yourself to the waiting list. Wait lists will be
accommodated where possible. " •
Our best effort is made to provide you with the most
Cancellations accurate information at the time of printing, however,
If a program is cancelled, you will be notified by email schedules are subject to change. We reserve the
or telephone. You may transfer to another program, right to cancel, amend, change, postpone or combine
free of charge (subject to availability), receive a full classes/activities that are listed in this guide.
refund, or apply a credit to your account.
DepartureSafe Arrival &
' Staff ask that parents/guardians walk their child(ren)
All refund requests must be made IN WRITING to into the program when dropping them off, and come
j r�a(�.oro-medonte.ca. Please allow 2-3 weeks for into the room to pick them up. Please ensure the
all refunds to be processed. instructor is aware of your presence when you return
For a withdrawal/transfer less than 7 days prior to to pick up your child. If your child is being picked up
the start of the program, please email by someone else, please inform an instructor at the
medonte.ca beginning of class.
Non-Medical Refunds Participant Behaviour
Non-medical related refund requests for ALL We want to create an environment of trust, safety
PROGRAMS will only be accepted prior to the second and fun! Disrespectful or aggressive behaviour is
regularly scheduled class. not acceptable. If inappropriate behaviour occurs, a
Cancellation Options Refund Policy participant's actions may lead to their removal.
7 Days or more prior to the Full refund, no Photographs/Videos
start of the program. administration fee. The Community Service Department requires
6 Days or less prior to the Full refund, less the $25.00 permission for photos to be taken and used to promote
start of the program. administration fee. programs. Permission can be accepted or rejected in
After 1st class, before the Pro-rated refund, less the the registration process.
2nd class. $25.00 administration fee.
After the start of the second No refund.
class.
Questions?
Refunds Due to Medical Issues Have questions or require
For all programs, there will be no administration fee assistance? Please e-mail
for refunds due to medical reasons (proration still
applies). Refunds/transfers will be processed Jodi Grubb at j_grubb(p�oro-
according to the date your written request is received medonte.ca
by our Department. Participants will be asked to
provide a doctors note.
Page 103 of 126
12.a) OCS2024-06, Jodi Grubb, Supervisor, Community Recreation & Special...
HAPPY o, . �r�r'.
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HELP US IMPROVE OUR
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BY SCaN1ING THE Q�2 COD;
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v% jgrubb@oro-medonte.ca BELOW!
/ to share the details. \ ;
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JARRATT
STAY,, PLAY & LEARN
Wednesday
mornings
(0-6 years)
■
JAPPATT
COMMUNITY HALL FREE program
837 HOPSESHOE To register or for more information
VALLEY RD. E visit earlyonsimcoenorth.ca
Page 104 of 126
12.a) OCS2024-06, Jodi Grubb, Supervisor, Community Recreation & Special...
PROGRAMS EA FUSION - PHYSICAL LITERACY
Age: 3.5 to 6 Years
Location: Sweetwater Park
FUN T H E M E D WORKSHOPS Offered by Elevation Athletics, Fusion's 8 week Multi-sport
Join Us For These Exciting Programs! development program offers a new way for your kids to get
LITTLE LEPRECHAUNS ® active. Fusion is offered to 3.5 to 6 years old, and will help
Age: 1 to 4 Years guide your child to finding a sport in which they will thrive.
Saint Patrick's Day is right around the corner!Join us for an hour Kids will learn the basics and foundation of basketball, soccer,
of shamrockin'fun!You and your little one with participate in St. volleyball and racket sports.
�*No Class:July 1st
Patrick's Day themed craft, games&singalong. Participants
must be accompanied by a parent or guardian. DAY DATE TIME FEE/#CLASSES
Location: Oro-Medonte Community Arena
Mon Jun 3 5:OOPM-5:45PM $136.00/8
D. D.
Sat I Mar 16 9:30AM- 10:15AM $13.00/1 HEARTWORKS CHILDREN'S STUDIOS -ART CLASS
Age: 1.5 to 4 Years
Location: Carley Community Hall
Location: Carley Community Hall Join us for an hour of imaginative exploration with Heartworks
DAY DATE TIME FEE/#CLASSES Children's Studio. Little artists will kick-start their creativity
with open-ended exploration of art materials,followed by an
Sat I Mar 16 12:15PM- 1:OOPM $13.00/1 enchanting art-themed story time to spark imagination. Under
the guidance of our instructors, children will transform their
inspirations from the story to unique artwork,fostering creativity
HOP INTO SPRING ® and artistic expression in a fun and supportive environment.
Age: 2 to 4 Years
The bee's are buzzing, the birds are chirping and spring is here! DAY DATE
Come hop into Spring with us and join us to celebrate the start
of the season.You and your little bunny will hop along to songs, Sat Apr 6 10:OOAM- 11:00AM $20.00/1
and themed activities. Participants will listen to stories and Sat May 4 10:OOAM- 11:OOAM $20.00/1
create cute crafts!
S
Location: Oro-Medonte Community Arena at June 1 10:OOAM- 11:OOAM $20.00/1
DAY DATE TIME FEE/#CLASSES PRE-SCHOOL DANCE Q
Sat Apr 27 9:30AM- 10:15AM $13.00/1 Age: 2 to 4 Years
Location: Oro-Medonte Community Arena
Tiny twinkling toes bouncing! Join this introductory to dance
Location: Carley Community Hall program. Dancers will learn basic skills,feel the rhythm and
DAY DATE TIME FEE/#CLASSES experience movement to music with a short show for families
at the end of the program.This program is ideal for littles that
Sat Apr 27 12:15PM- 1:OOPM $13.00/1 enjoy music to express their creativity and get their wiggles out!
DAY DATE TIME FEE/#CLASSES
EARLY ON - STAY, PLAY & LEARN Thu Apr 11 5:OOPM-5:45PM $127.50/10
Age: 0 to 6 Years
Location: Jarratt Community Hall
Children and caregivers can join us every Wednesday morning
for this FREE parent-child interactive program, offering free-
play, circle-time, and snack!
""To register please visit earlyonsimcoenorth.ca
DAY DATE (�
Wed Apr 3 9:OOAM- 12:OOPM FREE l
Wed Jul 3 9:30AM- 12:OOPM FREE
4
n Par nt Parented
On-Site Program N r
Page 105 of 126
12.a) OCS2O24-06, Jodi Grubb, Supervisor, Community Recreation & SpecialCHILD ...
_ ENS PROGRAMS HEARTWORKS CHILDREN'S STUDIO -ART CLASS
Age: 5 to 10 Years
FUN THEMED WORKSHOPS Location: Carley Community Hall
Join Us For These Exciting Programs! Join us for an hour of imaginative exploration with Heartworks
LUCKY LEPRECHAUNS Children's Studio. Little artists will kick-start their creativity
with open-ended exploration of art materials,followed by an
Age: 5 8 Years enchanting art-themed story time to spark imagination. Under
Saint Patrick's Day is right around the corner! Join us for an the guidance of our instructors, children will transform their
craft,hour of a n'fun! Kids will participate in St. Patrick's Day inspirations from the story to unique artwork,fostering creativity
themed craftft,, games&activities. and artistic expression in a fun and supportive environment.
Location: Oro-Medonte CommunitV Arena
DAY DATE DAY DATE
Sat Mar 16 10:30AM- 11:30AM 1 $13.00/1 Sat Apr 6 1:OOPM-2:OOPM $20.00/1
Location: Carley Community Hall Sat May 4 1:OOPM-2:OOPM $20.00/1
DAY DATE TIME FEE/#CLASSES Sat June 1 1:OOPM-2:OOPM $20.00/1
Sat Mar 16 1:15PM-2:15PM $13.00/1 1 EA FUSION - PHYSICAL LITERACY
Location: Sweetwater Park
HOP INTO SPRING Offered by Elevation Athletics, Fusion's 8-week Multisport
Age: 5 to 8 Years development program offers a new way for your kids to get
The bee's are buzzing, the birds are chirping and spring is here! active. Fusion is offered to children ages 7 to 10 and 11 to 12
Come hop into Spring with us and join us to celebrate the start and will help guide your child to finding a sport in which they will
of the season.Your little bunny will hop along to songs, and thrive. Kids will learn the basics and foundation of basketball,
themed activities. Participants will listen to stories and create soccer, volleyball,and racket sports.
seasonal crafts! ""No Class:July 1st
Location: Oro-Medonte Community Arena Age: 7 to 9 years
DAY D. DAY DATE TIME FEE/#CLASSES
Sat Apr 27 10:30AM- 11:30AM 1 $13.00/1 1 Mon Jun 3 6:10PM-6:55PM 1 $136.00/8
Location: Carley Community Hall Age: 10 to 12 years
DAY D. DAY DATE TIME FEE/#CLASSES
Sat I Apr 27 1:15PM-2:15PM 1 $13.00/1 Mon Jun 3 7:OOPM-8:OOPM $136.00/8
BASKETBALL BASICS -JR & SR RUN THE RAIL TRAIL
Age: See below Age: See below
Location: Guthrie Public School Location: 7th Line at Rail Trail Entrance
This engaging co-ed program introduces young players to the This community-based running club is for children and youth
game of basketball. Fun and fundamentals are the focus of this wanting to learn new skills and have fun running with others!
program which will include dribbling,shooting, passing, skills, This program welcomes participants of all fitness levels. The
drills and learning the rules of the games. only competition participants will face is the race against
themselves. Learn to build endurance, practice proper running
Age: JR-6 to 9 years form, intervals, sprints, distance, pacing and injury prevention
with proper warm-ups, cool downs and stretching. Each week
DAY DATE TIME FEE/#CLASSES participants will meet at the rail trail entrance on Line 7 and
Wed I Apr 10 6:OOPM-7:079 $160.00/10 venture down the rail trail and back!
Age: Child-7 to 10 years
Age: SR-8 to 11 years DAY DATE TIME FEE/#CLASSES
DAY DATE TIME FEE/#CLASSES Tue Apr 9 5:15PM-6:OOPM $80.00/8
Wed Apr 10 TOOPM-8:OOPM $160.00/10 Tue Jun 11 5:15PM-6:OOPM $80.00/8
CHILDREN'S DANCE Age:Youth-11 to 13 years
Age: 5 to 8 Years DAY DATE TIME FEE/#CLASSES
Location: Oro-Medonte Community Arena Tue Apr 9 6:10PM-7:10PM $80.00/8
Tiny twinkling toes bouncing! Join this introductory to dance
program. Dancers will learn basic skills,feel the rhythm and Tue Jun l l 6:10PM-7:10PM $80.00/8
experience movement to music with a short show for families
at the end of the program.This program is ideal for littles that
enjoy music to express their creativity and get their wiggles out!
DAY DATE TIME FEE/#CLASSES
Thu I Apr 11 6:OOPM-7:OOPM $137.50/10
Page 106 of 126
12.a) OCS2024-06, Jodi Grubb, Supervisor, Community Recreation & Special...
PA DAY . MP PROGRAM PICKLEBALL LEAGUE - BEGINNERS
Age: 18+
PA DAY CAMP Location:W.R. Best Public School
Age: 4 to 12 years Offered in partnership with Elevation Athletics, this weekly
Location: Oro-Medonte Community Arena pickleball league is a developmental doubles league where
Join us for a day full of activities including arts and crafts, each player does not need to have a registered partner. Players
sports, songs, games and more. Please provide snacks, will be assigned to matches and will be competing for individual
drinks, and lunch each day. Please be advised that we are points and league ranking. Paddles will be provided for players
NUT AWARE. Please bring indoor shoes and outdoor clothing/ who do not have their own. Limited experience required.This
layers, as we plan to go outside. Campers will be separated league is for new or inexperienced pickleball players.
into age-appropriate groups when needed. DAY DATE TIME FEE/#CLASSES
Note: Drop-off time from 8:30am to 9:OOam. Pick-up time is
from 4:OOpm to 5:OOpm. Wed I Apr 10 6:OOPM-8:OOPM 1 $136.00/10
. PICKLEBALL LESSONS - BEGINNERS
Age: 18+
Mon I Apr 8 8:30AM-5:OOPM $50.00/1 Location:W.R. Best Public School
Offered in partnership with Elevation Athletics, players will learn
D _ _ AMS and improve upon pickleball basics and be able to play with
confidence at the end of the 8-week program. Coaches will
KNITTING CIRCLE cover the fundamentals of serving, return and volley.All players
Age: 18+ will be assessed based on the Canadian Pickleball Rating
Location: Oro-Medonte Community Arena system on the last day.All abilities and skill levels are welcome.
Bring your work and drop in! Join other crafters for some social Players are encouraged to bring their own paddles; however,
time while you work away at your knitting, crochet, needlepoint, paddles will be available for purchase through Elevation
or any other handicraft! Athletics Association.
"Please note, no supplies are provided. There is no instructor **No Class:May 20th
and this is a self-led activity. DAY DATE
DAY DATE TIME FEE/#CLASSES Mon Apr 15 6:OOPM-TOOPM $153.00/9
Tue I Apr 9 1 10:OOAM- 12:OOPM FREE/10 Mon I Apr 15 TOOPM-8:OOPM $153.00/9
KNIT WITH BRIT - BEGINNERS
Age: 18+ Barrie & District GirLs
Location: Oro-Medonte Community Arena
A simple knit square or rectangle can become so much more. In
this class you will learn the basic necessary skills to get started SoftbaLL A.Ssociation Am
knitting, understanding yarn, gauges, casting on, knit and purl
stiches, buttonholes, casting off and seaming. These skills will 2024 HOUSE LEAGUE
be practiced while knitting projects such as:dish clothes, leaf REGISTRATION NOW OPEN
coasters and a hat.
"Please note:Yarn for projects will be provided however, For more information visit
please bring your own knitting needles. For these projects you ww"•bdgaa•sports&nglne-Wtlive.com
will need 16"Circular Needles, US 9/5.5mm. ^�
DAY DATE
Thu I Apr 11 5:45PM-6:45PM $120.00/8 _ r
KNIT WITH BRIT - LAPGAN
Age: 18+
Location: Oro-Medonte Community Arena
Cozy up with your new Lap Gan blanket.A beautiful gift or keep
yourself cozy through the winter months.This class will guide
you through the process of making a Lap Gan blanket.
"Please note:Yarn for projects will be provided however,
please bring your own knitting needles. For these projects you
will need 36"Circular Needles, US 11/8mm.
DAY DATE
Thu I Apr 11 7:OOPM-8:OOPM 1 $120.00/8
❑s '❑s
i Ages e e
Page 107 of 126
12.a) OCS2024-06, Jodi Grubb, Supervisor, Community Recreation & SpecialADULT FITNESS PROGRAMS ...
UPCOMING
MUSCLE UP
Age:
Loccat18+
ion COMMUNITY
Location: Oro-Medonte Community Arena
This strength &conditioning class will help you in building
muscle through resistance training using body weight as well as EVENTS
equipment. Functional training will allow you to move better&
feel stronger in your everyday life.
Open Mic Night
DAY DATE TIME FEE/#CLASSES03/15 Friday, March 15th, TOOPM- 10:OOPM
Tue I Apr 9 6:OOPM-TOOPM $117.00/8 Hawkestone Community Hall
Sat Apr 13 8:30AM -9:30AM $117.00/8 Speaking On Wildlife
Tue Jun 4 6:OOPM-TOOPM $117.00/8 03/16 Saturday, March 1611, 1:OOPM-3:OOPM
Hawkestone Community Hall
STRENGTH 8. STRETCH Age: 18+ Easter Egg Fun Saturday
Location: Oro-Medonte Community Arena 03/30 Saturday, March 3011, 10:30AM
This class focuses on posture, strength, stability, and mobility, Hawkestone Community Hall
with 30 mins of strength using bands and light weights, followed
by 30 mins of stretching and relaxation. Spring Concert, Barrie Songwriters
04/13 Saturday,April 1311, 6:OOPM- 10:OOPM
DAY DATE TIME FEE/#CLASSES Hawkestone Community Hall
Tue Apr 9 7:10PM-8:10PM $117.00/8 Euchre Night
Sat Apr 13 9:45AM- 10:45AM $117.00/8 04/27 Saturday,April 2711, 6:OOPM- 12:OOAM
Hawkestone Community Hall
Tue 1 Jun 4 7:10PM-8:10PM $117.00/8
Hawkestone Singers Concert
YOGA
Age: 18+ e
Sunday, May 511, 3:OOPM
Hawkestone Community Hall
Location: Oro-Medonte Community Arena
This yoga class will increase fitness, improve health, attain, or National S World Fiddle Day
restore balance and connectedness of mind-body-spirit, and
develop mental focus and discipline.This class is great for 05/18 Saturday, May 1811, 1:OOPM-5:OOPM
beginners. Eady Community Hall
**No Class:May 20th or July 1st Jarrett Hall Spring Craft Show S BBQ
. 05/25 Saturday, May 2511, 9:OOAM-3:OOPM
Jarrett Community Hall
Mon Apr 8 10:45AM- 11:45AM $117.00/8
Wed Apr 10 7:10PM-8:10PM $117.00/8 Garage Sale S Plant Sale
Mon Jun 3 10:45AM- 11:45AM $117.00/8 e
Hawkestone Community Hall Saturday, June ls'
Wed Jun 5 7:1 OPM-8:1OPM $117.00/8
Hawkestone Canada Day Festivities S Parade
ZUMBA
07/01 Monday,July 1S', 1:OOPM-5:OOPM
Age: 18+
Location: Oro-Medonte Community Arena Hawkestone Community Hall
No previous experience necessary for this fun, cardio-based
dance class that utilizes Latin and Pop beats and moves.You Community Centro Partnership
will not believe how quickly time passes when you are busting a
move and not even realizing you're also getting fit! The Township of Oro-Medonte and Simcoe County District
**No Class:May 20th or July 1st School Board (partnership has been been
DAY DATE TIME FEE/#CLASSES
``�rr� ' ' ' ' ■ * working towards the
i4i
establishment of a new
Mon Apr 8 9:30AM- 10:30AM $117.00/8 shared elementary
Wed Apr 10 6:OOPM-TOOPM $117.00/8 — _ school and community
centre.To learn more
Mon Jun 3 9:30AM- 10:30AM $117.00/8 ` and follow the project,
Wed Jun 5 6:OOPM-TOOPM $117.00/8 _vs
please visit our website.
Page 108 of 126
Community
Hails
Carley Hall To book a hall, please contact the
396 Warminster Side Rd individual Hall (listed below) or
Booking Info: Courtney Chianelli
carleycommunityhall.com (705) 487-2171 ext. 2133
cchianelli@oro-medonte.ca
Perfect for: z �-
Meetings
eddings ` EadyParties Hall
^j
_ 73 Eady Station Road
Booking Info: (705) 835-0006 or email
at eadycommunityhall@gmail.co
Edgar Hall Perfect gfor:
Meetin s
167 Old Barrie Road West Gatherings
Booking info: lorijchalmers@gmail.com Parties
Perfect for:
Meetings
Bridal Showers Parties s_ Hawkestone Hall
3 Allen Street
Booking info:
hawkestonehall@gmail.com
Perfect for:
Meetings
Jarratt Hall Parties a
837 Horseshoe Valley Road Pickleball
Booking info:
evelynlawlor60@ l.com
Perfect for: :4
Meetings
Gatherings
Parties - /(��IO,1,,uti,Pof
12.a) OCS2024-06, Jodi Grubb, Supervisor, Community Recreation & Special...
to" UN
is Recreation&Parks Month / ! �
June is Recreation and Park Month (JRPM)is a movement that promotes the benefits of recreation and parks for physical, social,
and environmental health. Communities across Ontario have embraced JRPM to promote local programs and events, parks and
facilities that are available for all citizens to enjoy.
The Township of Oro-Medonte would like to offer its residents the opportunity to participate in free programs throughout the month of
June! Please review the schedule and register for the programs that excite you, FREE of charge!
Additionally, the calendar provides other activities you can participate in, on your own. Please reach out to Jodi Grubb if you would
like more information about the programs offered by the Township of Oro-Medonte at icirubb(o-)oro-medonte.ca! We hope to see you in
June!
RECREATION & PARKS MONTH ACTIVITIES
ADULT CARDIO KICK AT THE BEACH SUNSHINE & SUMMER JR & SR ® ��
Age: 18+ ( I Age: See Below
Location: Bayview Memorial Park Location: Carley Community Hall I
This class focuses on posture, strength, stability, and mobility, Celebrate the sunshine and June is Recreation and Parks
with 30 mins of strength using bands and light weights month with this bright and happy craft program. Participants
followed by 30 mins of stretching and relaxation. will enjoy some songs, stories,a game and crafts with a sweet
summer feel.
""Please Note:It is recommended that participants bring their Age: JR 2 to 4 years
own Yoga mat(some will be available). Should the weather
rain, the program will be held under the pavilion.Additionally,
all children must be accompanied by an adult. Two(2) Sat Jun 8 9:30AM- 10:15AM I FREE/1
children per adult Age: SR 5 to 8 years
DAY D. DAY DATE TIME FEE/#CLASSES
Sun Jun 23 9:30AM- 10:30AM FREE/1 Sat I Jun 8 10:30AM- 11:30AM FREE/1
FAMILY FITNESS AT THE BEACH 0.
YOGA IN THE PARK
Age: 4+ Age: 18+
Location: Bayview Memorial Park Y Location: Sweetwater Park
Join this family Bootcamp style cardio class with a view of the This yoga class will increase fitness, improve health, attain, or
beautiful waterfront.The class will consist of creative intervals restore balance and connectedness of mind-body-spirit,and
and circuit style training. Dynamic full body exercises using develop mental focus and discipline.This class is great for
body weight exercises,calisthenics, and great music to make beginners.
you sweat.
""Please note:It is recommended that participants bring their
""Please Note:It is recommended that participants bring their own Yoga mat(some will be available). Should the weather
own Yoga mat(some will be available). Should the weather rain, the program will be held under the pavilion.
rain, the program will be held under the pavilion.Additionally,
all children must be accompanied by an adult. Two(2)
children per adult.
DAY D. DAY DATE TIME FEE/#CLASSES
Sun I Jun 23 8:30AM-9:15AM I FREE/1 Sat I Jun 15 9:30AM- 10:30AM I FREE/1
Page 110 of 126
12.a) OCS2024-06, Jodi Grubb, Supervisor, Community Recreation & Special...
RECREATION & PARKS MONTH D .
June is Recreation & Parks Month, not sure what to do? Check out our suggestions below...
Saturday, June 1st: Register for a Fitness Class Monday, June 17t": Stroll Your Neighbourhood
Tuesday, June 4t": Evening Walk Saturday, June 22nd: Bike the Rail Trail
Friday, June 7t": Bike the Hills! Wednesday, June 26t": Walk with a Friend
Sunday, June 9t": Picnic at the Beach Friday, June 28t": Play Catch!
Wednesday, June 12t": Visit the Local Park Sunday, June 30t": Watch the Sunset
SUN MON TUE WED THU FRI SAT
1
ffil
e e_
2 3 4 5 - 6 7 8
z`
9 10 11 12 13 14 15
i
16 17 18 19 20 21 22
Did you know...
There is almost
er 15,000 acres of
hikeable forest in
A:'A
Oro-Medonte?
23 24 25 26 27 28 29
Did you know...
W
Pickleball lines are
•
� painted on most
' of Oro-Medonte's
multi-purpose
pads?
30 '
•
Sunday, June 2nd: National Play Outside Day
• •
VJ!i P
Thursday, June 13t": National Weed Your Garden Day
p 10�
I—.*
Page 111 of 126
� s
Township off
Proud Heritage, Exciting Future
12.a) OCS2024-06, Jodi Grubb, Supervisor, Community Recreation & SpecialCamp uide
...
•
Summer Camp Registration Date
Online Registration: March 6th, 2024 at 8:00 a.m.
Summer Camp registration must be completed online
via our online recreation portal PerfectMind. Visit by
clicking the link: Oro-Medonte.perfectmind.com
OR Scan the QR Code below!
mr ,
r.. . •
Scan the QR Code above using
your smartphone cameral
Questions? Summer Camp Locations
Have questions or require Oro Medonte Community Arena 71 Line 4 North, Guthrie
assistance? Please e-mail Shanty Bay Public School 1871 Ridge Rd W, Shanty Bay
Jodi Grubb at: Guthrie Public School 22 5 Line S, Oro Station
igrubb(a)oro-medonte.ca W R. Best Public School 2221 Old Barrie Rd W, Shanty Bay
Page 113 of 126
iMpotlgilWifMWftlbti6nbfdtupYoiuPaftdnYotiiRdOaMp4peteciaI...
do
N Campers of all abilities are welcome at camp.
Q11 M M F: R Should your child be bringing one-on-one support
to camp, please reach out to Jodi Grubb in
Camp Guide advance at j rubb oro-meonte.ca.
• When choosing a recreation experience, please
consider the individual's needs, and that the
• integrated setting may not be suitable for all
• The Friday before your child begins camp, you persons with a disability. Health & Safety of
will receive an email with all the important details participants & staff is paramount, which could
needed for a successful week at camp. result in participants being removed from the
• Please ensure your email is up to date in our program.
registration software. Weather Conditions
TownshiiI2 of Oro-Medonte Cam12 Stad Camps will run during humidex/heat warnings
• Staff will treat all families and campers with and rain. Programming will be adapted to meet
respect, dignity, and honesty. the safety needs of the campers. Please be sure
• Staff receive extensive training on how to deliver to dress campers accordingly for the weather.
engaging, quality programming while ensuring Please note, outdoor camps are equipped with
every participant has an amazing experience. shade and protection from the rain. In the case
• Staff are trained in Standard First-Aid & CPR of severe inclement weather each location
C, AED, AODA, High 5, and must provide a has a pre-determined location for emergency
satisfactory Police Vulnerable Sector Check prior shelter, if needed. Emergency precautions may
to working at camp. include bussing campers to an alternative site,
Sion In Procedures which may require a revised pick-up location. If
required, this information will be communicated
• All information must be provided during to parents in a timely manner.
registration.Any corresponding forms must be
completed prior to the start of camp. You may
need to fill out additional forms at sign-in on the The Township will follow the Simcoe County
first day of camp. District Health Unit's guidelines for all
• Information will only be used for internal communicable disease recommendations.
purposes only. Please note, all camps are mask friendly
r Sian •ut Procedures environments.
• All staff and campers will wash and sanitize
• Photo ID will be required at EACH pick-up. hands thoroughly throughout the day and prior to
• Campers will be released only to those listed in snack and meal times.
the Dismissal Names section of their Camper Illness at Cam12
Information Form on file.
• Should a name not be listed, the main contact The Township will continue to follow the
on the form will be contacted for approval and direction of the Simcoe Muskoka District Health
permission. Unit and their guidelines.Any impacts will be
Camp Programminj communicated to families in a timely manner
should changes impact the camp setting.
• The camp team has worked hard to program an For the safety of staff and the other campers,
amazing summer that will keep your child active if your child is sick, please do not send them to
and engaged! camp. Please call the Camp Coordinator to notify
• Campers will enjoy a variety of games, activities, them of your child's absence for the day. Contact
sports, crafts, songs and special guests. information will be shared in the pre-camp email.
Detailed information about each week will be
communicated in the pre-camp email.
Page 114 of 126
� • •• of I• - • • RR0101 VNIII L01i •-
General Camps Specialty Camps
Location TBD (to be determined)
• All specialty camps will be offered in one of
three local schools:
see • Guthrie Public School
'. . ... . . .- - . . • Shany Bay Public School
. . . .. . . • WR Best Public School
•' • • •• • • ' The Simcoe County District School Board does
•" "• • " • • •• ' • not approve permit requests until June. At that
• • ' •" • time, those who are registered in a Specialty
FEE/ Camp will be emailed the updated location,
DAY DATE TIME CLASS and the locations will also be updated in the
® ; 1 ` 11 - •; 11 , registration software to accurately reflect the
confirmed location.
® ; 1• 11- 1 11 We thank you for your patience!
BASKETBALL CAMP N W
® ' ` • : ITT q 11- 1 11 Age: 7 to 12 years
' • • ' • • : 1` 11- ' •: 11 Location: TBD
The camp offered in partnership with Elevation
® 1• 11• ', 1 11 Athletics is a fun, stimulating program.
1• 11- '. 1 11 Throughout the week athletes will be encouraged
to further develop their basketball skills in a
r •, competitive and engaging environment. The
• coaches have set up a unique curriculum, where
• • , _ each day will be centered around practicing a
•_ _ • • _ _ • • , • specific skill set.
•• fee • • see •' • ' DAY DATE TIME FEE/
•_ _ •, • •• CLASS
MULTI-SPORTS
New
Age: 7 to 12 years
DAY DATE TIME FEE/ Location: TBD
CLASS This multi-sport is offered in partnership with
® : 1 `MLAMM •: 11 ' Elevation Athletics. Throughout the week,
participants will be introduced to multiple sports
including fundamental athletics movement,
basketball, soccer, volleyball, racket sports and
® 1 • flA I C7 flyly, ', 1 11 baseball. The program will focus on developing
® • • • • ; 1 ` 11• •; 11 , athletes' hand-eye coordination, balance, agility,
footwork and strength. All skills which can be
transferable to various sports and activities in the
future.
® ` • . ` • � : 1 ` 11- ', 1 11 DAY DATE TIME FEE/CLASS
12.a) OCS2024-06, Jodi Grubb, Supervisor, Community Recreation & Special...
PICKLEBALL CAMP VOLUNTEER PLACEMENT WEEKS
• - Location: Oro-Medonte Community Arena
Participants are responsible for registering in the
Youth _' to growing preferred volunteer week(s) (maximum of two
sport North America! ' _''ll ' weeks). Mandatory training must be completed
offered partnershipElevationwith prior to volunteering at camp. This training is
is a fun program ill focus ' ' annual, and no exceptions will be made.
• •. • interactive activities. The
camp is designed for participants to learn the FEE/
fundamentals of pickleball including the rules of DAY DATE TIME CLASS
_ game, the different parts of the court, serving, M-F July 8 - Jul 12 8:15AM - 4:45PM FREE/5
scoring and the basic forehand shot. M-F July 22 - Jul 26 8:15AM - 4:45PM FREE/5
T-F Aug 6 -Aug 9 8:15AM - 4:45PM FREE/4
DAY DATE TIME CLASS M-F Aug 19-Aug 23 8:15AM - 4:45PM FREE/5
M-F July 29 -Aug 2 8:30AM - 5:OOPM $300.00/5
M-F Aug 12-Aug 16 8:30AM - 5:OOPM $300.00/5
VOLUNTEERLEADERSHIP/ MW
ntario
OPPORTUNITIES Parks
COUNSELLOR IN TRAINING (C.I.T.)0
Pas's
Age: 14 to 15 years Participate in the
At a mandatory training session, participants will Ontario Parks Pass
learn leadership techniques, customer service
skills, behaviour management and what it takes Lending Program
to become a camp counsellor. Participants will The Ontario Parks Pass is a borrowable vehicle permit that provides
day use access to over 100 provincial parks for all occupants in your
then be placed into a camp setting assisting vehicle,
camp groups and supporting the staff team. The
mandatory training session must be attended to
volunteer at camp. Participants can register for a WHEN CAN I HOW DO
maximum of 2 weeks (of the 4 available) of camp USE THE RENT THE
volunteering.
PASS? PARK PASS?
The day use permit lending program
Please contract the Township of
I.T. TRAINING SESSION may run January 1,2024 to
M n N n!!T A Rv r Oro-Medonte at 705 487-2171 ext.
-. December 31.2024 which aligns with
the valid dates of the day use vehicle 2122 or by email at info@oio-
Age: 14 to 15 years medonte.ca
permits supplied.These permits
Location: Oro-Medonte Communit Arena provide complimentary day use Please note:At the time otyaw
y for one vehicle and its oal ccupan loan,a credit card must be
pot,on
Before volunteering in camps, participants must more than re normally charged'
provided lost
to,
etolenp in of
fees are normally charged. n lost ar stolen pass,
register for and attend the training session listed
below. No exceptions will be made. Be sure to
register early to ensure your spot.
HOW LONG LOST PASS
CAN I RENT If the Ontario Parks pass Is not
DAY DATE THE PASS? returned or is lost the Township of
Oro-Medonte has the right to charge
Sun June 9 9:OOAM - 1:OOPM FREE The length of the loan term is a the parton the full cost of$99.00
maximum of I-week per loan per .HST for the Annual vehicle Permit
patron and a maximum of one replacement.
loan per patron per year.
Page 116 of 126
12.a) OCS2024-06, Jodi Grubb, Supervisor, Community Recreation & Special...
Camp Hours & Location Outdoor
Camp hours take place from 8:30 a.m. —5:00 p.m. Our Summer Camps will be spending lots of their
Campers are welcome to arrive anytime between 8:30 days outside. Please ensure your child comes
a.m. and 9:00 a.m. and depart anytime between 4:00 prepared with the appropriate attire to properly
p.m. and 5:00 p.m. each day. If your camper will be enjoy the outdoors. This includes:
arriving or departing at another time throughout the • A hat
day, please email cam ps(cDoro-medonte.ca. • Sunscreen (spray is preferred)
Locations marked as TBD (to be determined) will • Plenty of water
be located at a local public school. The Simcoe • We recommend that your child's clothing come
County District School Board does not confirm permit labelled with their name on the tag, to easily
locations until mid-late June. Once locations are return misplaced items to campers
confirmed, emails will be sent to families notifying • Proper indoor and outdoor shoes
them of the camp for the week. The location WILL be • Bathing suit and water shoes for waterplay if
one of the below listed schools: programming requires it.
• Guthrie Public School For Younger Campers: It is recommended that
• Shanty Bay Public School families apply sunscreen in the morning before
• WR Best Public School camp and send spray sunscreens that staff can
assist campers with later in the day. Staff will not
apply sunscreen directly.
Camp Dismissal
Camp staff are only permitted to release campers to If your child is sick or unable to attend camp, please
individuals listed on their Dismissal Lists completed email our Camps Team at camps(a)oro-medonte.ca as
at the time of registration. Staff will ask all individuals early as possible to make us aware of the absence.
who sign campers out to show Photo ID. Authorized Customer Satisfaction Surve
pick-up persons must bring PHOTO ID EVERY We are committed to the continuous improvement
DAY for sign out. of our Summer Camp Offerings. Upon completion
Lunch & Snacks of your child(ren)'s week of camp we will email you
Each day, please provide your child with at least requesting that you fill out a Customer Satisfaction
two snacks and a filling lunch that does not require Survey.
refrigeration. Please ensure your child brings a Refund Policy/Process
refillable water bottle, labelled with their name, and All refund requests must be made in writing. Please
healthy nutritional food choices. Please note that The allow 2 to 3 weeks for all refunds to be processed.
Township of Oro-Medonte is NUT AWARE. Please You can withdraw/transfer from a program up to 14
do not send any products that contain or may contain days prior to the start of the program. For a withdrawal
nuts or nut by products to camp. or transfer, please email cam ps(a)oro-medonte.ca.
Camper Information
Camper information will be pulled from your Non-Medical Refunds
registration questionnaire. You may be required Non-medical related refunds for all programs will only
to fill out additional form depending on your be accepted prior to the second regularly scheduled
child's situation. class.
1. Participant Medication and Allergy Form Cancellation Options Refund Policy
2. Medication Administration Record 7 Days or more prior to Full refund, no
Refunds Due to Medical Issues start of program. administration fee.
For all programs, there will be no administration fee 6 Days or less prior to No refund.
for refunds due to medical reasons (proration still start of program.
applies). A medical note must be provided at the
customers expense to be eligible. Refunds/transfers
will be processed according to the date your written
request is received by our team at: camps(a)oro-
medonte.ca.
Page 117 of 126
12.b) F12024-04, Nelly Morrow, Director, Finance/Chief Financial Officer...
�11
�\�
Township o�
Staff Report Proud Heritage, Exciting Future
To: Council
From: Nelly Morrow, Director of Finance / Chief Financial Officer
Meeting Date: March 27, 2024
Report No.: F12024-04
Subject: 2023 Treasurer's Statement of Remuneration
Type: For Information Only
Motion No.:
Recommendation
It is recommended:
1. That Report No. FI2024-04 be received for information only.
Background
The purpose of this report is to provide Council with a statement of remuneration and
expenses paid in 2023 to Members of Council in accordance with Section 284 of the
Municipal Act, 2001.
S. 284 of the Municipal Act stipulates that the Treasurer in each year shall provide
Council an itemized statement of remuneration and expenses paid in the previous year
to each member of Council and each person, other than a member of Council,
appointed by the municipality to serve as a member of any body, including a local
board.
Analysis
This report (Appendix A) summarizes honorariums, reimbursements for mileage, and
conferences for members of Council. In accordance with the Municipal Act and with the
provisions of the Township's remuneration By-law 2023-057.
Finance March 27, 2024
Report No. F12024-04 Page 1 of 3
Page 118 of 126
12.b) F12024-04, Nelly Morrow, Director, Finance/Chief Financial Officer...
Financial/Legal Implications/ Risk Management
The remuneration and expenses paid by the Township are in accordance with the 2023
approved budget and By-law 2023-057 a by-law to Provide for Remuneration and
Expenses for Members of Council and Council' s Appointees to Local Boards and
Committees / Technical Support Groups, and Expenses for Employees.
Policies/Legislation
Municipal Act, 2001, S.O. 2001, c. 25
Corporate Strategic Priorities
Financial Sustainability
Consultations
Director, Human Resources
Attachments
Appendix A - 2023 Treasurer's Statement of Remuneration
Conclusion
This report and attachment are presented for information only.
Respectfully submitted,
Nelly Morrow, Director of Finance / CFO March 19, 2024
Approvals: Date of Approval
Robin, Dunn, CAO March 21, 2024
Finance March 27, 2024
Report No. F12024-04 Page 2 of 3
Page 119 of 126
12.b) F12024-04, Nelly Morrow, Director, Finance/Chief Financial Officer...
Appendix A
TOWNSHIP OF ORO-MEDONTE
TREASURER'S STATEMENT OF REMUNERATION AND EXPENSES
FOR THE YEAR 2023
REGISTR ACCOMO
SALARY MEETING ATION DATIONS, MILEAGE TOTAL
FEES FEES MEALS,
ETC.
Council
Randy Greenlaw 51,080.83 7,120.00 890.40 3,276.36 2,965.48 65,333.07
Lon Hutcheson 27,529.12 960.00 834.43 2,328.07 411.51 32,063.13
John Bard 27,529.12 2,560.00 0.00 1,070.26 1,825.17 32,984.5E,
David Clark 27,529.12 2,400.00 0.00 1,016.27 0.00 30,945.39
Peter Lavoie 37,908.12 5,280.00 1,974.14 1,436.34 752.84 47,351.44
Richard Schell 28,763.28 640.00 834.43 1,496.26 940.71 32,674.68
Robert Young 29,918.87 2,960.00 834.43 1,919.92 1,685.38 37,318.60
230,258.46 21,920.00 5,367.83 12,543.48 8,581.09 278,670.86
Lake Simcoe
Conservation
Authority
Randy Greenlaw 1,000.00 1,142.01 2,142.01
1,000.00 1,142.01 2,142.01
Heritage Committee
Jessica Allen 320.00 0.00 320.00
Robert Bayley 160.00 39.93 199.93
Ruth Fountain 560.00 185.17 745.17
Dorothy Moore 560.00 109.72 669.72
Kayla Thibeault 480.00 34.53 514.53
Victoria Veenstra 560.00 74.59 634.59
Anne Walker 160.00 36.98 196.98
Jessica Woodrow 160.00 0.00 160.00
2,960.00 480.92 3,440.92
Traffic Safety
Advisory Committee
Karen Brazier-Salo 80.00 19.11 99.11
Lesley(Leigh) Buchan 80.00 18.00 98.00
Taylor Green 80.00 21.56 '101.56
Zoe Rowe-Watson 80.00 23.03 103.03
320.00 81.70 401.70
Note: Payments detailed herein are in accordance with the provisions
of the Township's remuneration by-law, being 2023-057. Expenses are net of HST rebate.
Finance March 27, 2024
Report No. F12024-04 Page 3 of 3
Page 120 of 126
15.a) Correspondence dated March 5, 2024 from Orillia Public Library re:...
III II/��11 n �
rillia Public
Memo Library
To: Shawn Binns, Director, Operations & Community Services, Township of Oro-
Medonte via Janette Teeter, Deputy Clerk, Township of Oro-Medonte
From: Melissa Robertson, Director of Corporate and Operational Services,
Orillia Public Library
Cc: Meagan Wilkinson, CEO, Orillia Public Library
Date: March S, 2024
Subject: Township of Oro-Medonte Statistics: February 2024
Township of Oro-Medonte monthly statistics below, please contact me if you have any
questions or concerns.
Township of Oro-Medonte
Borrower Type Number of Number of members Check Outs and
members* borrowing Renewals
March 1, 2024 1-29, 2024 Feb 1-29, 2024
Township of Oro- 1,330 422 3,474
Medonte Adult
Township of Oro- 266 62 496
Medonte Child
Township of Oro- 43 10 27
Medonte Youth
Township of Oro- 0 0 0
Medonte
Housebound
E-Access 77 N/A N/A
Total 1,716 494 0,997
Borrowing statistics on this chart are limited to the circulation of physical items, including books,
magazines, DVDs, CDs, books on CD, video games, etc.
Not represented in the above figures are e-book, e-audiobook or e-magazine downloads, music
downloads, online access to database, or program attendance.
*Number of members subject to final verification by Orillia Public Library.
Page 121 of 126
_0 n S„
16.a) Corr6sVR0ftKft,;btW 0�I fr (b S ound Environments...
SOURCE PROTECTION
ACT FOR CLEAN WATER tmal Lake Simcoe Region
South Georgian Say Lake Suncoe Source Protection Reglon conservation authority
March 11, 2024
Via email: yaubichon@oro-medonte.ca
Yvonne Aubichon, Clerk
The Township of Oro-Medonte
148 Line 7 South
Oro-Medonte, Ontario
LOL 2EO
Dear Yvonne Aubichon,
RE: Amendments to South Georgian Bay Lake Simcoe Source Protection Plan
Notification of Consultation Pursuant to Section 34(2) and 34(3) of the Clean
Water Act 2006 and Ontario Regulation 287107
WRITTEN COMMENTS DUE BY MONDAY, APRIL 15, 2024
The Severn Sound and Lake Simcoe Source Protection Authorities (SPA) are proposing
amendments to the South Georgian Bay Lake Simcoe (SGBLS) Source Protection Plan under
Section 34 of the Clean Water Act, 2006. These amendments will incorporate new technical
work completed for the following;
• Two new wells are part of the Cassell Drive Well Supply (Well 1 and Well 2) to provide a
water supply for a proposed residential development in the community of Hillsdale.
Over the past several months, SPA staff have been working with Township of Springwater staff
and representatives to finalize these amendments.
BACKGROUND
Section 34 of the Clean Water Act, 2006 provides a SPA with the option to amend the Source
Protection Plan. As part of the Section 34 process, SPAS are required by the Province to
formally inform all relevant bodies responsible for implementing Source Protection Plan
policies of the proposed changes during pre-consultation, prior to conducting a broader
public consultation. Following pre-consultation, municipal endorsement will be needed (at both
the upper and lower tier level) before a public consultation period will take place for a minimum
duration of 35 days. Based on current timelines, public consultation is anticipated to take place
in June/July 2024.
You are receiving this correspondence as you represent one of the implementing bodies for
the SGBLS Source Protection Plan that is impacted by the proposed amendments.
Specifically, this correspondence is to inform you that: all Source Protection Plan policies,
which were approved by the Minister, have been extended to new locations within the new
Yvonne Aubichon, Oro-Medonte March 11, 2024 Page 1 of 4
Page 122 of 126
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SOURCE PROTECTION ,$- -:
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South Georglan Say Lake Sim"Source Protection Region conservation authority
wellhead protection areas; and further to request written comments be provided by Monday,
April 15, 2024.
MUNICIPAL COUNCIL RESOLUTION
Under Section 34 of the Clean Water Act, 2006, a municipal council resolution, from both
upper and lower tier, is required from each municipality affected by the amendments. As the
local Source Protection Authority, we are requesting this resolution prior to the start of the
public consultation period (expected to start in June/July 2024) since it is required to be
included when the amendments are submitted to the Ministry of the Environment,
Conservation and Parks for final approval.
NEXT STEPS
Once the pre-consultation period ends on April 15, 2024, written comments will be reviewed
and, if necessary, changes will be made to the Source Protection Plan text and mapping.
Preparations will be made for consulting with the public and all stakeholders in June/July 2024.
Following the period of public consultation, where warranted, revisions will again be made to
Source Protection Plan text and mapping. Lastly, the proposed amendments will be submitted
to the Minister of the Environment, Conservation and Parks for consideration and approval.
REQUEST FOR WRITTEN COMMENTS
At this time, we welcome your feedback on the proposed amendments in writing. These
comments can be sent via email to mcarruthers(o-)severnsound.ca by 4.30 p.m. on Monday,
April 15, 2024. If you require further information or have any questions, please do not hesitate
to contact Melissa Carruthers at 705-534-7283 ext. 205 or via email.
Thank you for your continued support and participation in efforts to protect our sources of
drinking water.
Yours truly,
Melissa Carruthers Bill Thompson
Manager, Source Water Protection, RMO/RMI Manager, Watershed Plans and Strategies
Severn Sound Environmental Association Lake Simcoe Region Conservation Authority
mcarruthers(d-�severnsound.ca b.thompson(o)LSRCA.on.ca
705-534-7283 x. 205 905-895-1281 x. 271
CC: Michelle Jakobi, Director, Environmental Services, Township of Oro-Medonte
Julie Cayley, Executive Director, Severn Sound Environmental Association
Encl: Rationale for and Summary of Changes to Source Protection Plan
Yvonne Aubichon, Oro-Medonte March 11, 2024 Page 2 of 4
Page 123 of 126
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South Georgian Say Lake Suncoe Source Protection Region conservation authority
RATIONALE FOR AND SUMMARY OF CHANGE TO SOURCE PROTECTION PLAN
Cassell Drive
The proposed Cassell Drive drinking water system is located in the Township of Springwater,
within the Severn Sound watershed. However, the majority of the WHPA falls within the
Township of Oro-Medonte. Well 1 and 2 were drilled in 2007 and are now looking to come
online to service a proposed residential development. As such the Springwater and Oro-
Medonte chapters of the Approved Assessment Reports in the Severn Sound, Nottawasaga,
and Lake Simcoe Source Protection Areas needs to be updated to include the changes to this
system so that policies in the Source Protection Plan would apply.
The technical work to delineate the wellhead protection areas, vulnerability scores, threat
assessment, and the supplementary mapping of managed lands, livestock density, and
impervious surfaces was completed by WSP Golder in 2023 using the Director's Technical
Rules (2021) under the Clean Water Act, 2006.
Summary of Changes
• Wellhead Protection Area (WHPA) Delineation: Wellhead Protection Area-A was
added to include the 100 m radius for each well. Wellhead Protection Areas B, C, and
D, for the Cassell Drive wells, were delineated using a 2-D analytical model and reflects
groundwater flow from a southeasterly to northwesterly flow as shown in Figure 11 a-1
below.
• Threats Enumeration: Five potential significant drinking water threats were found on
two properties in the newly identified vulnerable area. These threats correspond with
on-site sewage, the handling and storage of fuel, DNAPLs (2) and organic solvents
• Policy Changes: No changes are needed to the policies in the South Georgian Bay
Lake Simcoe Source Protection Plan. Existing policies will simply be extended to the
new locations within the proposed wellhead protection areas.
The relevant updated technical work, assessment report sections, and associated
amendments can be viewed using the following link:
https://drive.google.com/drive/folders/1 vdNAdT-SuKW6vdmCJSnOGF3AOaJDcu9z
Yvonne Aubichon, Oro-Medonte March 11, 2024 Page 3 of 4
Page 124 of 126
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Legend WELLHEAD PROTECTION AREAS —
• Municipal Wells Road CASSELL DRIVE, SPRINGWATER
WHPA Boundary Watercourse
WHPA-A: ASSESSMENT OF DRINKING WATER THREATS
100 m Radius 0 WaterArea SELECTED MUNICIPAL GROUNDWATER SUPPLIES
WHPA-B.
2-YearTime-of-Travel 0 Wetland South Georgian Bay Lake Suncoe
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5-YearTiearTime-of-Travel 4.E6 a�B Municipal Boundary Source Protection Region
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DATE:FEBRUARY 2024 SCALE:1:40.000
FIGURE
This map was produced for the South Georgian Bay Lake Simcoe Source Protection Region I G O L D E R Ontario Q for the purposes of completing the South G eorgian Bay Lake Simcoe Assessment Report. a-
Base data have been compiled from various sources,under data sharing agreements.
White every effort has been made to accurately depict the base data,errors may mist.
Yvonne Aubichon, Oro-Medonte March 11, 2024 Page 4 of 4
Page 125 of 126
20.a) 2024-034: Being a By-Law to Confirm the Proceedings of the Council...
The Corporation of the Township of Oro-Medonte
By-Law No. 2024-034
Being a By-Law to Confirm the Proceedings of the Council Meeting held on
Wednesday, March 27, 2024
Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended
provides that the powers of the Municipal Council shall be exercised by By-Law,
unless the municipality is specifically authorized to do otherwise;
And Whereas The Council of The Corporation of the Township of Oro-Medonte
deems it expedient that the proceedings at this Council Meeting be confirmed and
adopted by By-Law;
Now Therefore the Council of The Corporation of the Township of Oro-Medonte
hereby enacts as follows:
1. That the actions of the Council at its Council Meeting held on Wednesday,
March 27, 2024, and in respect to each Motion, Resolution and other actions
passed and taken by the Council at its said Meeting is, except where prior
approval of the Ontario Land Tribunal is required, hereby adopted, ratified and
confirmed.
2. That the Mayor and the proper Officials of the Township are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute all documents as may be
necessary on behalf of the Council of the Corporation of the Township of Oro-
Medonte.
3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to
execute and affix the corporate seal to all necessary documents.
4. And That this by-law shall come into force and take effect on the final passing
thereof.
By-Law Read a First, Second and Third time, and Passed this 27th day of
March, 2024.
The Corporation of the Township of Oro-Medonte
Mayor, Randy Greenlaw
Clerk,Yvonne Aubichon
Page 126 of 126