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04 14 2021 Council Agenda The Township of Oro-Medonte Council Meeting Agenda �--•• Electronic Meeting Tott nsh* o f Wednesday, April 14, 2021 Proud Heritage,Exciting F nfre 9:00 a.m. - Open .Session Effective Tuesday, March 17, 2020 at 8.30 a.m., all Township of Oro-Medonte facilities including the Administration Centre were closed to the public. We will continue to offer services online and over the telephone. Input on agenda items are welcome and encouraged. The Township of Oro-Medonte has amended its Procedural By-law to allow for electronic participation at Council meetings during a declared emergency. Protocols have been established to advise how to participate in the public portions of these meetings. Please visit the following links for additional information: To Request to Participate in Open Forum, complete the form and review the Protocols for Public Participation at the following links: o Request for Public Participation Form • Protocols for Public Participation Council and IDS Committee All electronic Council meetings will be streamed live, where possible, on the Township YouTube Channel. Council Agendas will continue to be published on the Civic Web Meeting Agendas in advance of the meeting date in accordance with the Township's Procedural By-law. The Township of Oro-Medonte is committed to providing and maintaining a working environment that is based on respect for the dignity and rights of everyone within the organization and for those individuals visiting our organization. The Township of Oro-Medonte supports and fosters an environment that is safe, welcoming and respectful for all residents, visitors, members of Council and staff. Page 1. Call to Order - Moment of Reflection: The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] Page 1 of 236 Council Meeting Agenda - April 14, 2021 nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri- Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: None. 5. Minutes of Council and Committees: 6 - 16 a) Minutes of Council meeting held on Wednesday, March 24, 2021. 17 - 21 b) Minutes of Special Council meeting held on Wednesday, March 31, 2021 . 6. Recognition of Achievements: None. 7. Public Meetings: None. 8. Deputations/Presentations: None. 9. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda. Refer to Procedural By-Law No. 2017-165 for additional information. 10. Reports of Municipal Officers for Action: 22 - 24 a) Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: Fire Safety Grant Program. Page 2 of 236 Council Meeting Agenda - April 14, 2021 25 - 28 b) CS2021-11 , Jennifer Whitley, Coordinator, Economic Development/ Communications re: Municipal Accommodations Tax (MAT) Update. 29 - 65 c) DS2021-41 , Andy Karaiskakis, Senior Planner re: Telecommunication Tower — Patti-Jane Crawford (Owner) and Fontur International Inc. (Agent), 985 Line 7 South, Pre-Consultation Application 2020-PCA-11. 66 - 84 d) DS2021-42, Andy Karaiskakis, Senior Planner re: Telecommunication Tower — Mary Louise Amos; Paul Ross Amos (Owners) and Fontur International Inc. (Agent), 4171 Line 11 North, Pre-Consultation Application 2020-PCA-12. 85 - 88 e) DS2021-49, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law Enforcement Officer re: Use of Bicycles-Municipal Law Enforcement Patrols. 89 - 92 f) DS2021-50, Andria Leigh, Director, Development Services re: Heritage Committee Appointment. 93 - 97 g) F12021-8, Derek Hnatiuk, Manager, Finance/Deputy Treasurer re: Statement of 2019 Development Charges Activity. 98 - 106 h) CS2021-7, Janette Teeter, Deputy Clerk re: 2021 Oro-Medonte Citizen and Ontario Senior of the Year Awards. 107 - 148 i) DS2021-051, Andria Leigh, Director, Development Services re: City of Orillia Land Needs Assessment. 149 - 150 j) Robin Dunn, CAO re: Update on COVID-19 Actions. 11. Reports of Municipal Officers for Information Only: 151 - 180 a) CS2021-8, Vanessa Cooper, Executive Assistant, Mayor and Council & CAO re: Corporate Projects Status Update — January, February 2021 . 181 - 184 b) F12021-7, Derek Hnatiuk, Manager, Finance/Deputy Treasurer re: Statement of 2019 Investment Activity. 185 - 188 c) F12021-9, Derek Hnatiuk, Manager, Finance/Deputy Treasurer re: 2019 Reserve Activities. 189 - 192 d) F12021-10, Janice MacDonald, Accounting Clerk re: Statement of Accounts, Quarter 4, October 1, 2020-December 31, 2020. 12. Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. Provides an opportunity for the Township's representatives at the County of Simcoe, and the Council members appointed as the Township's representatives at the Township's Partners and Agencies, to deliver updates on the activities of the County of Simcoe and the Township's Partners and Page 3 of 236 Council Meeting Agenda - April 14, 2021 Agencies. 13. Announcements: 14. Consent Agenda: 193 a) Announcements of Interest to the Public: 1 . County of Simcoe, 2021 Bursary Program, Application due before July 30, 2021 . 194 - 198 b) Minutes of Nottawasaga Valley Conservation Authority meeting held on Friday, February 26, 2021. Staff Recommendation: Receive for Information Only. 199 - 206 c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, February 26, 2021. Staff Recommendation: Receive for Information Only. 207 - 208 d) Correspondence dated March 18, 2021 from Sylvia Jones, Solicitor General re: Update from Ontario Provincial Police (OPP) Detachment Boards Under the Community Safety and Policing Act, 2019 (CSPA). Staff Recommendation: Receive for Information Only. 209 - 211 e) Correspondence received March 19, 2021 from Ontario Recreation Facilities Association Inc. (ORFA) re: Services Awareness Update. Staff Recommendation: Receive for Information Only. 212 - 215 f) Correspondence dated March 19, 2021 from Town of Plympton-Wyoming re: Carbon Tax. Staff Recommendation: Receive for Information Only. 216 - 218 g) Correspondence dated March 23, 2021 from the Town of Fort Erie re: Cannabis Licensing and Enforcement. Staff Recommendation: Receive, Support and Advise under Mayor's Signature. 219 - 222 h) Correspondence dated April 2, 2021 from Debbie Palmer re: Clear Cutting Development. Staff Recommendation: Receive for Information Only. 223 i) Correspondence dated April 7, 2021 from Lucas Meyer, Senior Consultant, Enterprise Canada Inc. re: Recognition of#DoctorsDay2021, May 1 , 2021. Staff Recommendation: Receive, Support, Advise under the Mayor's Signature. 15. Communications/Petitions: None. 16. Notice of Motions: None. Page 4 of 236 Council Meeting Agenda - April 14, 2021 17. By-Laws: 224 - 225 a) 2021-043: A By-law to Authorize the Execution of a Contract between The Township of Oro-Medonte and The Barrie Public Library Board for a Term of One Year and to Repeal By-law No. 2020-031 . 226 - 230 b) 2021-044: A By-law to Authorize the Execution of a Contract between The Township of Oro-Medonte and The Orillia Public Library Board for a Term of One Year and to Repeal By-law No. 2020-030. 231 - 232 c) 2021-045: A By-law to Authorize the Execution of a Contract between The Township of Oro-Medonte and The Severn Township Public Library Board for a Term of One Year and to Repeal By-law No. 2020-033. 233 - 234 d) 2021-046: A By-law to Authorize the Execution of a Contract between The Township of Oro-Medonte and The Midland Public Library Board for a Term of One Year and to Repeal By-law No. 2020-032. 235 e) 2021-049: A By-law to Amend By-law 2019-021 "A By-law to Establish a Heritage Committee and to repeal and replace By-law 2013-017 (Heritage Committee)". 18. Closed Session Items (Unfinished Items): 19. Confirmation By-Law: 236 a) 2021-050: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, April 14, 2021. 20. Adjournment: a) Motion to Adjourn. Page 5 of 236 5.a) Minutes of Council meeting held on Wednesday, March 24, 2021 . om The Township of Oro-Medonte �Y �� Council Meeting Minutes Township of Electronic Meeting Proud Heritage,Exciting Future Wednesday, March 24, 2021 9:00 a.m. 2018-2022 Council Present: Mayor H.S. Hughes Councillor Ian Veitch Councillor Tammy DeSousa Councillor Shawn Scott Councillor Randy Greenlaw Regrets: Deputy Mayor Ralph Hough Councillor Cathy Keane Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Present: Shannon Johnson, Director, Finance/Treasurer; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Hugh Murray, Director, Fire & Emergency Services/Fire Chief; Michelle Jakobi, Acting Director, Environmental Services; Curtis Shelswell, Manager, Chief Municipal Law Enforcement/Chief Municipal Enforcement Officer; Harold I(Building ynard, Manager, Information Technology; Garry McCartney, Chief Officer; Catherine McLean Intermediate Planner; Janette Teeterpervisor Clerk's Services/Deputy Clerk; Jason Scharapenkoormation Technology Technician (IT) All Council and staff participated via ZOOM platform. Nk "a 1. Call to Order - Moment of Reflection: Mayor H.S. Hughes assumed the Chair and called the meeting to order at the above noted time followed by a moment of reflection. The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. Page 1 of 11 Page 6 of 236 5.a) Minutes of Council meeting held on Wednesday, March 24, 2021 . Council Meeting Minutes — Wednesday, March 24, 2021. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C210324-1 Moved by Greenlaw, Seconded by Veitch Be it resolved that the agenda for the Council meeting of Wednesday, March 24, 2021 be received and adopted. Carried. 'Aakh' 3. Disclosure of Pecuniary Interest: None declared. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. C210324-2 Moved by Veitch, Seconded by Scott Be it resolved that we do now go in Closed Session at 9.01 a.m. to discuss • Acquisition/disposition of land (Edgar Community Hall); • Solicitor-client privilege/Litigation affecting the municipality (Litigation/Procurement); • Personal matters about an identifiable individual (Personnel Matter). Carried. Page 2 of 11 Page 7 of 236 5.a) Minutes of Council meeting held on Wednesday, March 24, 2021 . Council Meeting Minutes — Wednesday, March 24, 2021. b) Motion to Rise and Report. Motion No. C210324-3 Moved by DeSousa, Seconded by Veitch Be it resolved that we do now Rise at 9:49 a.m. and Recess until 10:00 a.m. at which time we shall Report on the Closed Session Items 4 c) Shawn Binns, Director, Operations and Community Services re: Acquisition/disposition of land (Edgar Community Hall). d) Robin Dunn, CAO re: Solicitor-client privilege; Litigation affecting the municipality (Litigation/Procurement). e) Robin Dunn, CAO re: Personal matters about an identifiable individual (Personnel Matter). Carried. c) Shawn Binns, Director, Operations and Community Services re: Acquisition/disposition of land (Edgar Community Hall). The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Jason Scharapenko, Information Technology Technician (IT). Motion No. C210324-4 Moved by Scott, Seconded by DeSousa !' Be it resolved 1. That the confidential verbal information presented by Shawn Binns, Director, Operations and Community Services re: Acquisition/disposition of land (Edgar Community Hall) be received. 2. That staff proceed as directed by Council. 19F Carried. Page 3 of 11 Page 8 of 236 5.a) Minutes of Council meeting held on Wednesday, March 24, 2021 . Council Meeting Minutes — Wednesday, March 24, 2021. d) Robin Dunn, CAO re: Solicitor-client privilege; Litigation affecting the municipality (Litigation/Procurement). The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Hugh Murray, Director, Fire & Emergency Services/Fire Chief; Brian Chung, Aird & Berlis LLP; Jason Scharapenko, Information Technology Technician (IT). Motion No. C210324-5 Moved by Scott, Seconded by Greenlaw Be it resolved 1. That the confidential correspondence dated March 19, 2021 and presented by Robin Dunn, CAO and Brian Chung, Aird & Berlis LLP re: Solicitor-client privilege; Litigation affecting the municipality (Litigation/Procurement) be received. 2. That staff proceed as outlined. Carried. e) Robin Dunn, CAO re: Personal matters about an identifiable individual (Personnel Matter). The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services. '% ON**Motion No. C210324-6 Moved by DeSousa, Seconded by Veitch Be it resolved 1. That the confidential verbal information presented by Robin Dunn, CAO re: Personal matters about an identifiable individual (Personnel Matter) be received. 2. That Council support the information provided by Robin Dunn, CAO. Carried. Page 4 of 11 Page 9 of 236 5.a) Minutes of Council meeting held on Wednesday, March 24, 2021 . Council Meeting Minutes — Wednesday, March 24, 2021. 5. Minutes of Council and Committees: a) Minutes of Council meeting held on Wednesday, March 10, 2021. Motion No. C210324-7 Moved by Scott, Seconded by DeSousa Be it resolved that the draft minutes of the Council meeting held on Wednesday, March 10, 2021 be received and adopted as printed and circulated. Carried. 6. Recognition of Achievements: None. 7. Public Meetings: None. 8. Deputations/Presentations: None. 9. Open Forum:' None. Page 5 of 11 Page 10 of 236 5.a) Minutes of Council meeting held on Wednesday, March 24, 2021 . Council Meeting Minutes — Wednesday, March 24, 2021. 10.Reports of Municipal Officers for Action: a) CA02021-3, Shannon Johnson, Director, Finance/Treasurer; and Harold Daynard, Manager, Information Technology re: RFP Award - Township ERP System Phase 1. Motion No. C210324-8 Moved by Veitch, Seconded by Greenlaw Be it resolved 1. That CA02021-3, Shannon Johnson, Director, Finance/Treasurer; and Harold Daynard, Manager, Information Technology re: RFP Award - Township ERP System Phase 1 be received and adopted. 2. That Council confirms Diamond Municipal Solutions as the successful proponent to implement the Township's new ERP solution - Phase 1, at a cost of $ 3427678 + HST. 3. That an allocation of$87,678 + HST be included in the Contract Award for provisional items. 4. That the Mayor and Clerk execute the required contract documents for project commencement on March 31, 2021. Carried. b) DS2021-34, Catherine McLean, Intermediate Planner re: Designation of the Old Town Hall and Cenotaph, located at 833 Line 7 North, under the Ontario Heritage Act [Refer to Item 17a)]. Motion No. C210324-9 "LIN, Moved by Greenlaw, Seconded by DeSous, Be it resolved 1. That DS2021-34, Catherine McLean, Intermediate Planner re: Designation of the Old Town Hall and Cenotaph, located at 833 Line 7 North, under the Ontario Heritage Act be received and adopted. 2. That Council authorize the designation of the Old Town Hall and Cenotaph, located at 833 Line 7 North, in accordance with Section 29 of the Ontario Heritage Act. 3. That the appropriate draft by-law be brought forward for Council's consideration to designate the Old Town Hall and Cenotaph located on the lands described as Concession 8 South Part Lot 15 Registered Plan 51 R35964 Parts 2 and 3 (Oro), municipally known as 833 Line 7 North. 4. That a copy of the By-law, together with a statement explaining the cultural heritage value or interest of the property and a description of the heritage attributes of the property be served to the Ontario Heritage Trust and registered against the property at the land registry office. 5. That a notice of the By-law is published in the local newspapers. Carried. Page 6 of 11 Page 11 of 236 5.a) Minutes of Council meeting held on Wednesday, March 24, 2021 . Council Meeting Minutes — Wednesday, March 24, 2021. c) DS2021-36, Garry McCartney, Chief Building Official re: Proposed Amendments to the Building Fees and Charges By-law [Refer to Item 17b)]. Motion No. C210324-10 Moved by Greenlaw, Seconded by Scott Be it resolved 1. That DS2021-36, Garry McCartney, Chief Building Official re: Proposed Amendments to the Building Fees and Charges By-law be received and adopted. 2. That Council support the amendments to Schedule B of By-law 2018-044 as outlined in Schedule 1. 3. That Staff proceed with the proposed fees and charges by-law amendments as outlined in Schedule B and required under the Building Code Act. %6, Carried. d) DS2021-37, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law Enforcement Officer re: Tethering of Canines. Motion No. C210324-11 Moved by Scott, Seconded by DeSousa K j, Be it resolved 1. That DS2021-37, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law Enforcement Officer re: Tethering of Canines be received and adopted. 2. That Council support Option # 2 as outlined within DS2021-37 and that staff report back prior to year end on the stats associated with tethering complaints and the effectiveness of the PAWS Act. 3. That the concerned individual be notified of Council's decision under the Manager, Municipal Law Service's signature. 4%6 it 191L Carried. 11.Reports of Municipal Officers for Information Only: a) Robin Dunn, CAO re: Update on COVID-19 Actions. Motion No. C210324-12 Moved by DeSousa, Seconded by Veitch Be it resolved that the report, as listed under Item #11, Reports of Municipal Officers for Information Only, be received: a) Robin Dunn, CAO re: Update on COVID-19 Actions. Carried. Page 7 of 11 Page 12 of 236 5.a) Minutes of Council meeting held on Wednesday, March 24, 2021 . Council Meeting Minutes — Wednesday, March 24, 2021. 12.Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. The following members of Council provided updates: Mayor H.S. Hughes and Councillor Scott. 13.Announcements: The following members of Council provided announcements: Mayor H.S. Hughes. 14.Consent Agenda: a) Announcements of Interest to the Public: lab 1. Reduced Load Restrictions in Effect, March 1 -April b) Correspondence received March 16, 2021 from Ontario Provincial Police (OPP) re: 2020-2022 Action Plan. Staff Recommendation: Receive for Information Only. Motion No. C210324-13 Moved by DeSousa, Seconded by Greenlaw Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence be adopted as printed. a) Announcements of Interest to the Public: 1. Reduced Load Restrictions in Effect, March 1 -April 30, 2021. b) Correspondence received March 16, 2021 from Ontario Provincial Police (OPP) re: 2020- 2022 Action Plan. Received for Information Only. Carried. Page 8 of 11 Page 13 of 236 5.a) Minutes of Council meeting held on Wednesday, March 24, 2021 . Council Meeting Minutes — Wednesday, March 24, 2021. 15.Communications/Petitions: a) Correspondence dated February 10, 2021 from Alex Nuttall re: Request to Purchase Township Property, 10 Kirkpatrick Street. Motion No. C210324-14 Moved by Greenlaw, Seconded by Scott Be it resolved that the correspondence dated February 10, 2021 from Alex Nuttall re: Request to Purchase Township Property, 10 Kirkpatrick Street be received and referred to staff for a report. Carried. b) Correspondence dated March 5, 2021 from Stephen Semple re: Request to Purchase Township Property, Portion of Road Allowance Abutting 15 O'Connell Lane. Motion No. C210324-15 .................. Moved by Scott, Seconded by Greenlaw, Nk 46hhxh Be it resolved that the correspondence dated March 5, 2021 from Stephen Semple re: Request to Purchase Township Property, Portion of Road Allowance Abutting 15 O'Connell Lane be received and referred to staff for a report. Carried. 16.Notice of Motions: None. 17.By-Laws: a) 2021-036: A By-law to Designate the Old Town Hall and Cenotaph under the Ontario Heritage Act. b) 2021-037: A By-Law to Amend By-Law, 2018-044, "A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" and to repeal By-Law 2019-003 (Fees and Charges By-law). Page 9 of 11 Page 14 of 236 5.a) Minutes of Council meeting held on Wednesday, March 24, 2021 . Council Meeting Minutes — Wednesday, March 24, 2021. Motion No. C210324-16 Moved by Veitch, Seconded by DeSousa Be it resolved that a) 2021-036: A By-law to Designate the Old Town Hall and Cenotaph under the Ontario Heritage Act. b) 2021-037: A By-Law to Amend By-Law, 2018-044, "A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" and to repeal By-Law 2019-003 (Fees and Charges By-law). be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 18.Closed Session Items (Unfinished Items' None. 19.Confirmation By-Law: a) 2021-038: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, March 24, 2021.__. Motion No. C210324-17 wk %6 Moved by Greenlaw, Seconded by Scott Be it resolved that By-Law No. 2021-038: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, March 24, 2021 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. 'VF Carried. Page 10 of 11 Page 15 of 236 5.a) Minutes of Council meeting held on Wednesday, March 24, 2021 . Council Meeting Minutes — Wednesday, March 24, 2021. 20.Adjournment: a) Motion to Adjourn. Motion No. C210324-18 Moved by DeSousa, Seconded by Veitch Be it resolved that we do now adjourn at 11.05 a.m. Carried. Mayor, H.S. Hughes Clerk, Yvonne Aubichon Page 11 of 11 Page 16 of 236 5.b) Minutes of Special Council meeting held on Wednesday, March 31 , 202... .,+ The Township of Oro-Medonte T4wnshipo�~ Special Council Meeting Minutes - Electronic Meeting Proud Heritage,F'xcitirrq Future Wednesday, March 31, 2021 8:31 a.m. 2018-2022 Council Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Ian Veitch Councillor Tammy DeSousa Councillor Cathy Keane Councillor Shawn Scott Councillor Randy Greenlaw Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria Present: Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services; Shannon Johnson, Director, Finance/Treasurer; Michelle Jakobi, Acting Director, Environmental Services; Hugh Murray, Director, Fire & Emergency Services/Fire Chief; Tamara Obee, Manager, Human Resources, Health & Safety; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Vanessa Cooper, Executive Assistant, CAO and Mayor & Council; Patrick Howse, Information Technology Technician (IT) All Council and staff participated via ZOOM platform. 1. Call to Order - Moment of Reflection: IV- Is Mayor H.S. Hughes assumed the Chair and called the meeting to order at the above noted time followed by a moment of reflection. The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. Page 1 of 5 Page 17 of 236 5.b) Minutes of Special Council meeting held on Wednesday, March 31 , 202... Special Council Meeting Minutes — Wednesday, March 31, 2021. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. SC210331-1 xl�*� Moved by Scott, Seconded by DeSousa*00 Be it resolved that the agenda for the Special Council meeting of Wednesday, March 31, 2021 be received and adopted. Carried. Motion No. SC210331- 2 S 'N lddwfthh X Moved by Keane, Seconded by Greenlaw Be it resolved that Rule 14.19a) as per the consolidated Procedural By-law No. 2017-165 be suspended in order to allow the meeting to proceed past the 4 hour adjournment requirement. Carried. f 3. Disclosure of Pecuniary Interest: None. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. SC210331-3 Moved by DeSousa, Seconded by Scott Be it resolved that we do now go in Closed Session at 8.32 a.m. to discuss • Solicitor-client privilege/' itigatiGR affeGti g the M ,,,,G;pality (Skyline Wastewater Treatment Plant). Carried. Page 2of5 Page 18 of 236 5.b) Minutes of Special Council meeting held on Wednesday, March 31 , 202... Special Council Meeting Minutes — Wednesday, March 31, 2021. b) Motion to Rise and Report. Motion No. SC210331-4 Moved by Greenlaw, Seconded by Veitch Be it resolved that we do now Rise at 9.33 a.m. and recess until 9.50 a.m. to Report on the Closed Session Item 4c) Robin Dunn, CAO re: Solicitor-client privilege (Skyline Wastewater Treatment Plant). 4A Carried. Council consented to strike "Litigation affecting the municipality" from Motion No. SC210331- 3 as read by staff. Ar 'X c) Robin Dunn, CAO re: Solicitor-client privilege (Skyline Wastewater Treatment Plant). The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services; Shannon Johnson, Director, Finance/Treasurer; Michelle Jakobi, Acting Director, Environmental Services; John Mascarin, Aird & Berlis LLP. Motion No. SC210331-5 A 1% Moved by Hough, Seconded by DeSousa Be it resolved 1. That the confidential correspondence (two) dated March 26, 2021 from John Mascarin, Aird & Berlis LLP and presented by Robin Dunn, CAO and John Mascarin, Aird & Berlis LLP re: Solicitor-client privilege (Skyline Wastewater Treatment Plant) be received. 2. That staff proceed as directed by Council. qNf Carried. Page 3of5 Page 19 of 236 5.b) Minutes of Special Council meeting held on Wednesday, March 31 , 202... Special Council Meeting Minutes — Wednesday, March 31, 2021. 7. Reports of Municipal Officers for Action: a) Robin Dunn, CAO re: Update on COVID-19 Actions. Motion No. SC210331-6 Moved by Keane, Seconded by Hough Be it resolved 1. That the verbal information presented by Robin Dunn, CAO re: Update on COVID-19 Actions be received. 2. That Council endorse waiving the premium rate (greater than 75 m3) for water consumption for Q1 2021. 3. And Further That staff review and report back on the matter prior to the end of Q2 2021. Carried. 8. Reports of Municipal Officers for Information Only: X, a) F12021-6, Shannon Johnson, Director, Finance/Treasurer re: 2019-2020 Treasurer's Statement of Remuneration. Motion No. SC210331-7 Moved by DeSousa, Seconded by Keane >%4. Be it resolved that the report, as listed under Item #8, Reports of Municipal Officers for Information Only, be received: a) F12021-6, Shannon Johnson, Director, Finance/Treasurer re: 2019-2020 Treasurer's Statement of Remuneration. 1% N Carried. 5. Deputations/Presentations: a) Presentation, John Naas, Blackline Consulting re: Township of Oro-Medonte Corporate Strategic Plan. 'W Motion No. SC210331-8 Moved by Veitch, Seconded by Greenlaw Be it resolved that the PowerPoint presentation dated March, 2021 and provided by John Naas, Sami Issa, and Graham Pressey, Blackline Consulting re: Township of Oro-Medonte Corporate Strategic Plan be received. Carried. Page 4of5 Page 20 of 236 5.b) Minutes of Special Council meeting held on Wednesday, March 31 , 202... Special Council Meeting Minutes — Wednesday, March 31, 2021. 6. Open Forum: None. 9. Confirmation By-Law: a) 2021-040: Being a by-law to confirm the proceedings of the Special Council meeting held on Wednesday, March 31, 2021. Motion No. SC210331-9 Moved by Veitch, Seconded by Keane Be it resolved that By-Law No. 2021-040: Being a by-law to confirm the proceedings of the Special Council meeting held on Wednesday, March 31, 2021 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 10.Adjournment: a) Motion to Adjour Motion No. SC210331-10 Moved by Hough, Seconded by Veitch Be it resolved that we do now adjourn at 11:17 p.m. Carried. Mayor, H.S. Hughes Clerk, Yvonne Aubichon Page 5of5 Page 21 of 236 10.a) Hugh Murray, Director, Fire & Emergency Services/Fire Chief re. Fi... Ministry of the Solicitor General Ministere du Solliciteur general Office of the Fire Marshal and Bureau du commissaire des intend ies et axe rrRF ti0 'ls,,�e Emergency Management de la gestion des situations d'urgence ti � l k � 9 25 Morton Shulman Avenue 25,avenue Morton Shulman � � N Toronto ON M3M OB1 Toronto ON M3M OB1Al— Tel: 647-329-1100 Tel.: 647-329-1100 .yr5�} � Fax: 647-329-1143 Te1ec.: 647-329-1143 MEMORANDUM TO: CAO Robin Dunn Supervisor, Clerk's Services/Clerk Yvonne Aubichon Fire Chief Hugh Murray FROM: Jon Pegg Ontario Fire Marshal DATE: March 11 th 2021 SUBJECT: Fire Safety Grant Announcement Earlier today, the Government of Ontario announced a one time $5M grant to municipal fire services to assist in addressing challenges associated with training and virtual inspections due to the COVID-19 pandemic. Since the start of the pandemic, Ontario's fire services have faced unprecedented challenges and have voiced those concerns to me as Fire Marshal. The ability to train fire service members in a COVID environment brought with it new restrictions and despite opportunities to train online and through other modes, I know that not all training priorities may have been met over the last year. In addition, my office has heard concerns from fire departments about fire code enforcement and the ability to enter premises to conduct inspections and promote fire safety. It is hoped that this grant will work to support fire services through this period of uncertainty and ongoing challenges. I am pleased to advise that the Township of Oro-Medonte is eligible to receive up to $9,700.00 as part of this grant program. The grant is intended to provide fire departments with the flexibility to support two priority areas. First, this grant may be put towards ongoing training needs including registration, administrative programming, technology upgrades and associated costs for attending as well for providing services. In addition, if code compliance and inspections continue to be challenging, addressing opportunities for an inspection program may include technology, capital costs and training to ensure that fire services are able to meet the demand of this need at the local level. In order to receive funds, the Office of the Fire Marshal (OFM) requires that the attached application be submitted by a representative of the municipality. As decisions regarding 1 Page 22 of 236 10.a) Hugh Murray, Director, Fire & Emergency Services/Fire Chief re. Fi... the grant may not have time to proceed to municipal council for approval within the timeframes identified below, my office would be comfortable with the fire chief accepting the grant in principle on behalf of the municipality, pending formal approval from the council. To help facilitate this process, once the grant applications are approved, I will send the respective fire chief a letter of intent that will be contingent upon council's deliberations. In order to allocate funds before March 31, 2021 , all applications must be received by my office no later than March 19, 2021. In addition, as a condition of the grant, these funds must be spent by August 1, 2021, and a report back to the Fire Marshal will be required by September 1 , 2021, to outline how the grant was utilized at the department level. Completed agreements should be sent by email to the Office of the Fire Marshal at ofmaontario.ca. If you have any questions about this grant, do not hesitate to reach out to your Fire Protection Adviser. Yours truly, Jon Pegg Ontario Fire Marshal 2 Page 23 of 236 10.a) Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: Fi... Ministry of Ministhre de la Community Safety and Securite communautaire et Correctional Services des Services correctionnels >Ontario Office of the Bureau du Fire Marshal and eommissaire des incendies et Emergency Management de la gestion des situations d'urgence 25 Morton Shulman Avenue 25,Avenue Morton Shulman Toronto ON M3M OB1 Toronto ON M3M 081 Tel: 647-329-1100 T61.: 647-329-1100 Fax: 647-329-1143 T616c.: 647-329-1143 March 25, 2021 Hugh Murray Township of Oro-Medonte 148 Line 7 South Oro-Medonte, ON I-OL2EO Dear Hugh Murray, Further to ongoing discussions regarding the Fire Safety Grant Program, I am writing to confirm that the fire service has agreed (in principle) to utilizing its grant allocation to support its intended purpose as outlined below. The Township of Oro-Medonte will be provided a total of$9,700.00 to support: - Increased training opportunities and the establishment of a virtual inspection program This aligns with the intended purpose of Fire Safety Grant Program. As part of this process, formalization of the grant allocation and the Transfer Payment Agreement is required and will be tabled by you for your municipal council at its next meeting. The Office of the Fire Marshal will reach out to finalize and execute the Transfer Payment Agreement once municipal council has had the opportunity to approve your proposal for spending the funds provided. Sincerely, Jon Pegg Fire Marshal Instructions to the Municipal Representative: Please complete and submit a copy of this document to our office at ofmAontario.ca by no later than March 29, 2021. l hereby accept the grant allocation and proposed strategy for utilization, pending approval by Township of Oro-Medonte as outlined above. Print Name: Title: Signature: Date: Page 24 of 236 10.b) CS2021-11 , Jennifer Whitley, Coordinator, Economic Development/ Co... 'township of Report Fraud Heritage, Exciting Future Report No. To: Prepared By: CS2021-11 Council Meeting Jennifer Whitley, Coordinator Economic Development & Communications Meeting Date: Subject: Municipal Motion # April 14, 2021 Accommodations Tax (MAT) Roll #: Update R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended: 1. That Report CS 2021-11 be received and adopted; 2. That the consideration of a MAT continue to be deferred until such time as the COVID-19 emergency has been concluded and an additional roofed accommodator has commenced operation in the Township; 3. And that staff advise Horseshoe Resort of Council's decision. Background: As noted in Report CS2019-16, the concept of a Municipal Accommodation Tax has been under consideration by the Township of Oro-Medonte Council since January 2019. Staff have conducted considerable research and have held discussions with accommodators, Destination Marketing Organizations (DMOs) and various levels of government active in the Tourism field on this potential tax. Council went so far as to direct staff in early 2020 to take the necessary steps to pursue and bring back a by-law with respect to a MAT. However, it was recommended by staff in a memorandum at the April 29, 2020 Council meeting, that in view of concerns raised during the current unprecedented times with the beginning of the COVID-19 pandemic, that Council rescind Motion No. C200115-7, and that any consideration to implement a MAT occur after the COVID-19 emergency has ended or April 1, 2021, whichever date is later. Corporate Services April 12, 2021 CS2021-11 Page 1 of 4 Page 25 of 236 10.b) CS2021-11 , Jennifer Whitley, Coordinator, Economic Development/ Co... For further background information regarding previous MAT reports presented to Council, please refer to Report CS2020-02, from January 15, 2020 and the Memorandum from April 2020. Given the April 1 st, 2021 date identified in the direction from Council, staff are providing this report as an update. Analysis: The COVID-19 pandemic continues to impact the province of Ontario, it has now been over a year of ongoing and rotating business closures and tight restrictions with respect to capacities and operational limitations that businesses have been required to follow. The tourism industry has been greatly impacted by the pandemic. Tourism is a key economic driver in Ontario, supporting more than 400,000 jobs and that generates over $36 billion in spending. According to TIAO (Tourism Industry Association of Ontario), as a direct result of the pandemic, the Ontario tourism sector has lost more than $18 billion in revenue alone and more than 200,000 jobs. The landscape of tourism in Oro-Medonte has changed in the last year, not only because of the impacts of COVID-19 but also because of the closure of Carriage Ridge and Carriage Hills Resorts. This resort included 250 rooms that were a combination of largely timeshare but also transient accommodations. The closure of this accommodation impacts the volume of visitors to the region and the visitation rates to other tourism businesses in the Township creating increased pressure on the operators to fill these gaps. The two resort properties are currently listed for sale, staff cannot predict the outcome of the sale process, including when the sale will occur, who the owner/operator will be or what the use of the property will be. Previously, Council was not supportive of implementation of a MAT on camping accommodation or smaller roofed accommodators. With the closure of this major accommodation, there is only one remaining hotel/resort accommodator— Horseshoe Resort - in the Township that could potentially collect a MAT. Based on discussions with representatives with Horseshoe Resort, they confirmed that they have lost a substantial amount of revenue in the last year and have laid off a significant amount of staff due to the pandemic. In addition to the loss of revenues in 2020 and now also in 2021, additional costs are incurred to ensure adherence to cleaning protocols and that proper PPE and other protective measures were in place to keep both staff and visitors safe. Horseshoe Resort is focused on bringing visitors back to Oro-Medonte, in a safe environment, they continue to pursue potential new opportunities including events and other possible activities. However, business is not back to normal, nor will it be for some time to come. Corporate Services April 12, 2021 CS2021-11 Page 2 of 4 Page 26 of 236 10.b) CS2021-11 , Jennifer Whitley, Coordinator, Economic Development/ Co... As noted in the most recent Dashboard Report from TIAC (Tourism Industry of Canada) COVID-19 remains a serious global health threat and the situation continues to evolve, including the emergence of new variants. With ongoing COVID cases and new variants, Canadians continue to feel hesitant about travel. With the distribution of the vaccine now underway, tourism recovery is expected to slowly return along with lifted public health measures and a broader economic rebound. In addition, the experience of the global pandemic has devastated the international travel market with no signs of recovery at any significant rate. Tourism recovery at the provincial level will continue to depend on how well COVID-19 is contained locally, vaccine distribution and efficacy, and how reliant each province is on international visitors. The pandemic has had a huge impact on the accommodation and events sector, and while forecasts show some revival later this year, it is clear that the economy and business confidence is going to take time to recover. Township staff will continue to monitor the COVID-19 situation, and work with all tourism businesses and tourism partners to support recovery efforts, until such time and the COVID-19 pandemic is over and its impacts mitigated. Financial/Legal Implications/Risk Management: At the time the 2021/2022 budgets were created and presented to Council for approval, given the on-going situation with the COVID-19 pandemic, no revenues were provided for from a MAT. A continuing pause on a MAT will not impact the budget as approved. Policies/Legislation: Municipal Act, 2001, S.O. 2001, c. 25 O. Reg. 435/17: TRANSIENT ACCOMMODATION TAX Corporate Strategic Goals: • Balanced Growth Consultations: • City of Orillia • Horseshoe Resort • Orillia & Lake Country Tourism Simcoe County Corporate Services April 12, 2021 CS2021-11 Page 3 of 4 Page 27 of 236 10.b) CS2021-11 , Jennifer Whitley, Coordinator, Economic Development/ Co... Attachments: • Included links within the report Conclusion: It is recommended based on review of the impacts of the COVID-19 pandemic on the tourism industry as well as the closure of a major accommodator in the Township that Council not consider the implementation of a MAT at this time. During these difficult times the Township needs to continue to look for ways to support and assist Oro-Medonte businesses. We need to continue working with the accommodators as well all of the other tourism related businesses on efforts to bring tourism back to the municipality in a safe and welcoming environment going forward. Respectfully submitted, Jennifer Whitley Economic Development & Communications Coordinator Approvals: Date Donna Hewitt, Director Corporate Services April 6, 2021 Robin Dunn, CAO April 7, 2021 Corporate Services April 12, 2021 CS2021-11 Page 4 of 4 Page 28 of 236 10.c) DS2021-41 , Andy Karaiskakis, Senior Planner re: Telecommunication ... Wwnship of Report Proud Heritage, Exciting Future Report No. To: Prepared By: DS2021-041 Council Andy Karaiskakis, Senior Planner Meeting Date: Subject: Motion # April 14, 2021 Telecommunication Tower— Patti- Jane Crawford (Owner) and Roll #: Fontur International Inc. (Agent) R.M.S. File #: 4346-010-009-40800 985 Line 7 South Pre-Consultation Application 2020-PCA-11 Recommendation(s): Requires Action For Information Only It is recommended: 1. That Report No. DS2021-041 be received and adopted. 2. That Industry Canada be advised that the Township of Oro-Medonte has no concerns and concurs with Fontur International Inc. proposed installation of a telecommunication tower to be located at 985 Line 7 South. 3. And that the applicant be advised of Council's decision under the Director, Development Services signature. Purpose: The purpose of this report is to provide Council with information and analysis regarding the installation of a telecommunication tower proposed by Fontur International Inc. to be located at 985 Line 7 South. A proposed Site Plan is attached to this report (refer to Schedule 3). The proposal from Fontur International Inc. is to erect a 40.0 metre high telecommunication tower, to be located on 985 Line 7 South, setback approximately 180.0 metres (590.5 feet) north of Lakeshore Road East and approximately 208.0 metres (682.4 feet) east of Line 7 South (refer to Schedule 3). The tower is a steel self-support tower with a white or light-grey colour that is subject to Navigation Canada requirements. Background: The subject property is approximately 26.4 hectares (65.2 acres) and is located on the east side of Line 7 South, between Lakeshore Road East and the Rail Trail (refer to Schedules 1 and 2). The property contains a single family dwelling and several accessory buildings. Development Services April 14, 2021 Report No. DS2021-041 Page 1 of 7 Page 29 of 236 10.c) DS2021-41 , Andy Karaiskakis, Senior Planner re: Telecommunication ... Analysis: Fontur International Inc. submitted this proposal to the Township to fulfill Industry Canada's requirement of consultation with the local land use authority and seeking concurrence from the local land use authority. In accordance with the Township's Protocol for Telecommunication Towers property owners within 120 metres of the proposed tower have been notified of the tower proposal and a virtual public open house was held on November 25, 2020. 10 households attended the virtual public open house. During the virtual public open house, numerous comments from members of the public were made with respect to matters related to environmental, siting, health & safety and aesthetics. Fontur International Inc. has provided the Township with a Public Consultation Summary for the proposed telecommunication tower which responds to the comments made by members of the public (refer to Attachment 1). The applicant concludes that all technical concerns and requirements received through and after the public circulation have been addressed and that no outstanding issues remain. Municipal review of telecommunication towers and antennas is governed by the Township's Protocol for Telecommunication Towers supported by Council in March 2005. The protocol sets out detailed procedures for the review of telecommunication facilities to be installed in the Township. The Protocol includes the following: • preliminary consultation process; • public notification and consultation processes; • municipal response process; • criteria for what kind of facilities are exempted from the public consultation requirement, for example, a ground supported tower less than 16.6 metres in height and located more than 200 metres from a residential dwelling. The municipal consultation process is part of the requirements by Industry Canada in the approval of telecommunication facilities. The undertaking of telecommunication facilities is under the exclusive jurisdiction of the Federal government. The provisions of the Ontario Planning Act and municipal bylaws and regulations do not apply to Federal undertakings. While the consultation process allows local land use authorities and the public to have input in proposals of telecommunication facilities, local authorities do not have the power to approve or disapprove the location or construction of such facilities. Industry Canada is the ultimate approval authority of such facilities under the Radio-Communication Act. Fontur International Inc. is seeking to improve the telecommunications infrastructure in the area to provide users with better wireless communications coverage and network capacity. This location works well to expand the Bell coverage while being respectful of the character of the property and context of the area. The proposed tower has been designed at a height of 40.0 metres (131.2 feet) to provide optimal coverage to this area due to the large coverage and capacity gaps currently in this network area. The proposed tower height also means that three or more carriers or other broadcasters would be able to install their equipment on the tower. Development Services April 14, 2021 Report No. DS2021-041 Page 2 of 7 Page 30 of 236 10.c) DS2021-41 , Andy Karaiskakis, Senior Planner re: Telecommunication ... This is seen as an added benefit as it works to reduce the number of potential towers required in this area in the future to provide service to residents and businesses. The portion of the property that is proposed to be used for the tower is located in the middle of the woodlot in a cleared area and is to be located approximately 142.0 metres (465.8 feet) from the nearest neighbouring dwelling located at 8 Lakeshore Road East. There is sufficient space to accommodate the tower while having some visual buffering from the existing woodlot that will surround the proposed tower. The applicant was requested by some of the residents during the consultation to consider use of a mono-pine style tower at this location however as noted in their response summary (Attachment 1) the types of towers needs as little obstruction as possible, are more expensive to build and tend to be reserved for Provincial parks and would be unlikely to be considered for this site. Financial / Legal Implications / Risk Management: There are no direct financial implications to the Township by the proposed development. Consultations: This proposal was circulated to internal departments and external agencies for review. Lake Simcoe Region Conservation Authority: the subject property is partially regulated by the LSRCA, however the proposed works will not be located within an area that is regulated by the LSRCA. A permit is not required under Ontario Regulation 179/06. Development Engineering: Adequate assessment and provision for surface drainage shall need to be evaluated and accommodated throughout the length of the proposed access way/driveway and at the proposed location of the tower/building site. Culverts (as required) shall be sized accordingly and have sufficient cover to prevent freezing and shifting during freeze/thaw cycles (winter conditions). The access to the tower location shall be designed at a 6.0 metre in width and with sufficient base material, surface cover and turning radii to accommodate Emergency Vehicle access. A soils evaluation to ensure load bearing capacity shall be required. Operations Division: The applicant will be required to adhere to the Road Entrance and Road Occupancy By-laws and obtain the necessary permits. Operations has no other comments. Municipal Law: No concerns. County of Simcoe: The site is designated "Greenlands" in the County Official Plan. The policies of this designation do permit Infrastructure as a use, subject to demonstrating compliance with Section 3.8 of the County OP, and 3.3.15 of the County OP relating to Natural Heritage. In addition, the Greenlands represent the provincial natural heritage system of the province, as identified in the Growth Plan for the Greater Golden Horseshoe. Accordingly the Township should also be satisfied that the appropriate NHS policies of the Growth Plan are being Development Services April 14, 2021 Report No. DS2021-041 Page 3 of 7 Page 31 of 236 10.c) DS2021-41 , Andy Karaiskakis, Senior Planner re: Telecommunication ... addressed and the proposal conforms to the policy requirements of that document, as well as any NHS policies that may also be applicable in the PPS. Building Division: towers are not regulated by the Ontario Building Code. Fire Services: is the pathway on the drawing provide access to Fire Services in the event of an emergency? The applicant has provided a response to these comments as noted in Attachment 1. Attachments: Schedule 1: Location Map Schedule 2: Aerial Photo Schedule 3: Survey and Elevation drawing Attachment 1: Public Consultation Summary Report Conclusion: The installation of a telecommunication tower on lands owned by Patti-Jane Crawford by Fontur International Inc. presents an opportunity to improve telecommunication coverage in an underserviced area in the Township with limited impacts on adjacent land uses. The proposal has followed the procedures and met the requirements set out in the Township's Protocol for Telecommunication Towers. Based upon the above review, Staff supports providing concurrence to Industry Canada with respect to this installation. Respectfully submitted: Andy Karaiskakis, Senior Planner Approvals: Date: Andria Leigh, Director Development Services April 7, 2021 Robin Dunn, Chief Administrative Officer April 8, 2021 Development Services April 14, 2021 Report No. DS2021-041 Page 4 of 7 Page 32 of 236 10.c) DS2021-41 , Andy Karaiskakis, Senior Planner re- Telecommunication ... ——r,Rdl 787 MoanaSone•Rd. Mori sNae-Ya11eyRd. OW. T� � i 837 erni•RE. 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HPme hl VIIIIViRd. 1 •Rtl.r Ridy6 R° h d J e r� Lakeshore �� ■ I o� m `V2 � Schedule 2 Aerial Photo 01 hf ®Subject Lands A- Proposed Tower Location proud Heritage,Exciting Future 0 200 m File Number:2020-PCA-11 N I I I I Development Services April 14, 2021 Report No. DS2021-041 Page 6 of 7 Page 34 of 236 10.c) DS2021-41 , Andy Karaiskakis, Senior Planner re- Telecommunication 0-1 f. 11;!�u ,9 s -0, JA --------------------------------- H T------------------ �,4i Schedule 3 Mob Applicant's Survey & Elevation Drawing 0"a Tcoumshl'pqr File Number 2020-PGA-1 1 Proud Heritage,Fxcirheq Future Development Services April 14, 2021 Report No. DS2021-041 Page 7 of 7 Page 35 of 236 10.c) DS2021-41 , Andy Karaiskakis, Senior Planner re: Telecommunication ... Public Consultation Summary Report Prepared for the Township of Oro-Medonte Bell Mobility's Proposed Monopole Tower and Wireless Telecommunications Facility 985 Line 7 South Oro-Medonte, ON W5327 January 14, 2021 Page 36 of 236 10.c) DS2021-41 , Andy Karaiskakis, Senior Planner re: Telecommunication ... C/ 70 East Beaver Creek,Suite 22 (` Richmond Hill,ON, -4B 3B2 Phone:647-239-6755 FONTUR Email:Brendan.chiu@fonturinternational.com January 14, 2021 Derek Witlib Manager, Planning Services Township of Oro-Medonte 148 Line 7 South Oro-Medonte, ON LOL 2EO Re: Public Consultation Summary for Proposed Telecommunication Tower W5327—985 7 Line South, Oro-Medonte Dear Derek, Please be advised that the public commenting period for the proposed Bell telecommunication tower at 985 Line 7 South, Oro-Medonte, ON has concluded. Throughout the commenting period, starting on November 3rd, 2020 and ending on December 3rd, 2020. 10 comments from the public were received through email. During the virtual public open house, we had numerous comments from members of the public. We believe that Bell Mobility has demonstrated that the proposed wireless telecommunication facility meets the expectations of the Township of Oro-Medonte. In terms of our circulation to the public,we feel that all technical concerns and requirements received through and after the circulation have been addressed and no outstanding issues remain. We feel that our proposal does not impede on the use and enjoyment of surrounding land uses. Bell Mobility believes it has completed the consultation process in accordance with the Township of Oro- Medonte and ISED guidelines, and respectfully asks that the Township of Oro-Medonte issue a statement of concurrence. If you have any questions or require any further information, please do not hesitate to contact me. Sincerely, Brendan Chiu FONTUR International Inc. On Contract to Bell Mobility Inc. Page 37 of 236 10.c) DS2021-41 , Andy Karaiskakis, Senior Planner re: Telecommunication ... Introduction The following report is a follow-up to the formal application submission to the Township of Oro- Medonte on September 30, 2020 regarding a proposed 40-metre lattice tri-pole telecommunications tower at 985 7 Line South, Oro-Medonte, ON. Since this time, a public circulation and consultation for the new proposal has been undertaken in accordance with the Township of Oro-Medonte. Public Notification Bell Mobility coordinated the public notification process for the proposed telecommunication tower project, which started on November 3rd, 2020. A notice sign of the proposed tower project were posted on the property. Residents within a radius of 120m were provided with a public notice brochure (Appendix A) and a notice sign was placed on the property (Appendix B),which inform of the project's proposed tower location and type of system, in addition to an invitation to the virtual open houses, and who to contact regarding feedback. Virtual Public Open House The virtual public consultation meeting took place online using Zoom, on November 25t", 2020 and between 5:30 p.m. and 6:30 p.m. Below, please find a summary of public feedback and responses which were provided during the virtual public open house. November -- Feedback Response It is understandable why being sited closer to the ridge and further from residential would be Why is this tower here, so close to a residential beneficial for residents, however through neighbourhood? Of course, it is great that it will speaking to the RF engineer at Bell they iterated improve cell service for Bell users, but is it the only the importance of this specific location is because site? The path of least resistance? This lot has a with this siting they can better service residents large empty area to the North right up to the ridge along the shore as the antennas can be pointed in where it can be sited closer to. those directions and give the most coverage, reducing the needs for additional towers in the area in the future. Is it possible to get a copy of the presentation? Yes, please send an email to the site-specific email and they can be distributed. The site acquisition is usually done by FONTUR's Who did the canvassing for site acquisition? site acquisition team, but there are instances where Bell themselves go out to get sites. There is a road allowance that runs from 7 Line In most cases, being on higher ground would be South to 8t" Line South North of the property ideal with the tower being unobstructed by trees which should be readily accessible and is higher and propagate further with the higher height. than the proposed location. In your email that you With this specific scenario however, the sent answering preliminary questions, said that positioning is more important than height as Bell Page 38 of 236 10.c) DS2021-41 , Andy Karaiskakis, Senior Planner re: Telecommunication ... height of this tower wouldn't change based on is looking to propagate along the shoreline. If the elevation. Regardless of elevation the tower tower is moved up higher on the ridge then the cannot get any shorter? propagation would be directed toward the water, covering less homes along the shore, increasing the need for future towers. In terms of the road allowance that you are referring too, I am unfamiliar with the area and am unsure where the road allowance is, it is something that I can bring up to Bell because of the meeting. As you stated, there are towers nearby, 3-5km away but that is quite a distance.You would lose a lot of signal in that distance. For anyone who is on That is correct. If this tower were to be approved, the Barrie-side of 71" Line, our signal is terrible for the carriers that would be interested in covering all companies.Would this tower be able to benefit this area would contact Bell to express an interest other carriers through colocation is that correct? for colocation, and work on an agreement with This would be a win-win for carriers and residents them. along the lakeshore? I apologize for the inaccurate information on the What is the correct date for submitting slide. Please take a few days over the weekend questions/concerns? until the end of the week to formulate comments and questions to submit to the email. No the tower would not get taller, other carriers Would the tower get taller to support colocation? that would be interested in colocation would have to install their antennas lower on the existing tower. According to our Transport Canada aeronautical assessment form we received back, indicates that no lighting is required for the tower, so it is unlikely there will be any type of lighting on it. At At the top of the tower is there going to be a red this point in time we still have to wait for NAV blinking light? Canada. From how I understand it, Transport Canada addresses lighting and night time markings whereas NAV Canada considers the approach vectors of airports and dictate whether or not the tower will be in the way and not have any requirements for lighting. First to address the point of putting it next to the person who is in support of the tower, Bell is looking to create a network in Oro-Medonte first We dislike the siting of the tower for a multitude and that is why this area is more important. In of reasons (aesthetic, construction for access regard to where the access road is going to be in roads, should be moved further along the coast relation to the public notice sign, I am unsure if the near resident in support of the tower) sign installation people put it exactly where the access road will be, as I believe the requirement was just to make sure it was on the property. In terms of moving, it to an area that may be more accessible with less bulldozing, I am unsure of the Page 39 of 236 10.c) DS2021-41 , Andy Karaiskakis, Senior Planner re: Telecommunication ... possibility of this for this location but I will make sure these concerns are recorded in the consultation summary report. Yes, this image should be as realistic as possible. When FONTUR completes the photo simulations Is the photosimulation accurate of being 40m? Is we use tools in Google Earth pro to ensure thatthe there a limit of 3 carriers on this tower? How does elevation from different views are as accurate as colocation work at the tower? possible, and I can only assume that Bell takes the same precautions if not more. In terms of the amount of carriers that can be included on a tower of this height,yes it will at maximum be 3. If I can first address the issue you bring up of siting, I believe that this location was chosen because a This is the preferred spot for the tower but there lot of the property is wooded. I believe they chose has to be some sort of variance that it can be this location because at the end of the access moved a few hundred metres away from our road, there is a small open space where they will backyards. The property is extremely large and be able to build the tower without clearing there must be an area that it can be moved to that additional trees. It would also put it in the middle would be agreeable to Bell and the community. It of a forested area so that at least the base would might as well be in our backyards and is quite an be disguised and hidden from site. Depending on the outcome of this meeting and the discretion of eyesore. the Township of Oro-Medonte, if we do not receive concurrence then Bell would revisit other possibilities. Mono-pines do tend to stand taller than surrounding trees as with the shrouded design it needs as little obstruction as possible. These In our provincial parks, it is common to place cell towers are extremely expensive to build as, from towers that look like pine trees. Considering the what I understand from people in the industry, aesthetics of the community, something like this each of the pine needles is fiber glass and tend to would be much nicer than a steel tower. be reserved in provincial parks that are heavily protected. This area is not under the jurisdiction of conservation authority so it is highly unlikely that this design would be considered for this site. What would happen is that if carriers like Rogers or Telus wanted to put in their own towers, they would first have to see if they could collocate with If this goes ahead and is approved, we could have Bell's tower in this area. If they wanted to build another couple of proposals from other carriers their own tower they would have to provide a like Telus and Rogers to put their towers in here justification to the Town and Region why they too? If carriers collocate on this Bell tower they wouldn't be able to co-locate, and that would be will be lower down, and they will have the same the only way to get their own tower in addition to coverage problems that Bell has and will Bells.This is part of the reason why this tower has eventually need another tower in our backyards, to be in a good location so that other carriers will and with Bell we are setting a precedent. want to collocate lowering the need for tower proliferation in the area. With the nature of colocation, yes their antennas will be further lower and have more connectivity issues than Bell, Page 40 of 236 10.c) DS2021-41 , Andy Karaiskakis, Senior Planner re: Telecommunication ... which will result in the need of another tower, but not in this vicinity. If another tower is needed then it is likely that it would be further down the road. What is the distance that a tower can cover before There are a lot of factors that contribute to the gaps in service start appearing? distance that telecommunication towers can cover, but the general distance is 2-3km. I cannot speak to the future of Bells plans, which Is it conceivable that part of the reason that the may include 5G. As of right now, the reason that tower is so close to the lakeshore is because this is Bell wants this tower closer to the shoreline is not pushing for future technology like 5G (which have to help cover the water.The reason why coverage less coverage and need to be closer) resulting in over the water becomes so great in the maps the fear of more towers near houses becoming provided by Bell is because the RF emissions true? It seems that the tower so close to the Lake almost bounce on the water creating a greater coverage. Right now, the reason that Bell wants is unnecessary as it results in coverage over the the tower so close to the lake shore is that this will water which is only needed a couple months a year. allow for maximum coverage along the shore line, and will result less of a need for towers in this area in the future. E-mail Comments Along with the Virtual Public Open House, we also received comment through email. In total,there were 10 comments from the public containing concerns categorized as follows: Type of Complaint Environmental Siting Health & Safety Aesthetic #of Complaints 6 7 4 8 To see details of these correspondence please refer to Appendix C. Conclusion As the public comment period has expired and that the public's comments have been addressed, Bell Mobility feels that there are no further outstanding issues. At this time, we would like to request Oro- Medonte to formally acknowledge this report as the conclusion of consultation procedures for this telecommunication tower and issue a letter of concurrence. Should you have any further questions or concerns pertaining to the consultation process associated with this proposal please do not hesitate to contact the undersigned. Sincerely, Page 41 of 236 10.c) DS2021-41 , Andy Karaiskakis, Senior Planner re: Telecommunication ... Brendan Chiu FONTUR International Inc. On Contract to Bell Mobility Inc. Page 42 of 236 10.c) DS2021-41 , Andy Karaiskakis, Senior Planner re: Telecommunication ... Appendix A- Public Notification Brochure (Side 11 w s �= Q r N E 7o ,m r� v O m -0 ca i6 C r 3 LO 2 o D 0, ++ E —' a°n �° ' o 0 0 CVl y S� C LO 00 d) C4 — LL E tp E G. 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L E a m nc 4 3 c C m v c 3 � dr ie Y � Oy 3 y ❑ ? �L, 'a is e m ca� m '� � Y ;c w a L m o c m m e N E ay E E -� a = m ; N p, C ❑ C V fl e m L .� ti0 C np `° ® D n fC-ggs .❑ �` ; a N Q C d ul yN:1 Y C� .[�,7T P =p O iC N �. M. '0 eD a1 f0 � 3 � E � aG � Nc EEm v - . t O�i � c � ta +am �Oma m urr - M 4r s i0 n o L> c `O v, a � E 3 a L, 7 N N a� t7 ra '� �,•eu G) �B G Vl !L a�+ u U a�i 3 cei E V 3 C Ls rcp a w q � m �D�y — � � � c t � � � q�i O a Y Y m m V ss 7 > e o m= m ZL c a c a E w L = 10ecw ° awY ar5m m—Q � aro w a d 12 � a' ro ❑' w rkN � + x s a m E w u m w L CO CO M � c� M H U � r � E a ; � m , m ¢ x c Page 43 of 236 10.c) DS2021-41 , Andy Karaiskakis, Senior Planner re- Telecommunication ... 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Appendix C— Public Correspondence 1 From: yyCl77 iwaWrWtility inks Tim J211 5HAI HTCN' Sa6"ee1< propUSed Oro Kewm0e MdemMnnrnN&Wl ;I,r r' DOOR: Tuesday.Mc &Toer 24.2020 2:31;00 PM Rl1aela mm" CaYed MaP-)PG Good Morning, Thank you for your email. `He exact coordinates of the tower are 44°27`03.68",-79 a 30'23.89".1 have also attached a picture ---e area for your reference_The tower is in a location that is not regulated by any conservation authority and has not been identified as being a danger to any near by environmentally sensitive areas. The height of the tower would likely not be affected by the change in elevation in the area as the goal of the tower is to provide coverage to residents along the shore as opposed to the higher _ _.a-ion ground North of the proposed location_ ,"Ve,as the contractors on behalf of Bell that specialize in solely the municipal application process cannot comment as to whether or not in the future if the tower would need to be taller.However, any co-location interest from other carriers would likely have to be located lower on the tower. In regards to light pollution,it is highly unlikely that any lighting on the tower would have a - _ ^t effect on light pollution in the area,as only aeronautical lighting would be placed on the t--o,er,As of right now,the tower will not rewire any lighting as per the evaluation process done by 4 ransport Canada. I hope that this email has been informative and helpful.Please let me know if you have any fu rther .-_tions and we would be happy to answer them,or address them at the virtual public -u-ksLitation meeting. Sincerely, Fontur international Inc. Page 46 of 236 10.c) DS2021-41 , Andy Karaiskakis, Senior Planner re: Telecommunication ... Appendix C— Public Correspondence 1 From:DILYS HAUGHTON Edilysh@rogers.com> Sent.November 22,2020 5:54 PM To:W5327 belImobility info 4W5327_bellmobility_info@fonturintemational.com> Subject:proposed Oro Medonte telecommunications tower Hello We see that Bell Crlobility has posted notice at the bottom of the 7th line of Oro Medonte,with a proposal to build a 40-metre-tall telecommunications tower. We have grave concerns about this proposed build and plan to attend the public meeting this week. Can you please provide information about specical#y where this will be built? It looks like the proposed build location is in a wooded area.As well,there is a wetlands near the proposed build,and an environmental impact assessment should be undertaken if it has not been done already. At a time where we are trying to preserve natural habitats and forests for the health of the planet,this proposed build location is very concerning. Living in this neighbourhood is for us a peaceful. rural setting. Installing a high tech tower is not in keeping .%,ith this rural neighbourhood.The addition of a tall tower in the middle of a low rise residential neighbourhood will be an eyesore. Interestingly,it is being proposed for installation in lower lying ground rather than higher locations, therefore we wonder if the height is higher because of the poor location. As the need for telecommunications infrastructure increases, do you envision that this structure will become even taller? Federal government telecommunication act requires companies to use pre-existing sites wherever possible.That implies that anything installed here will attract other companies(e.g. Rogers and Telus)wanting to establish their equipment on this tower. This would become a tower with more hardware and possibly require an extension to a greater height. becoming more of an eyesore. There is an airport nearby with many planes taking off and landing.As well,the tower will require navigation lighting, contributing to light pollution in the area and is contrary to community aesthetics. Lee and Diiys Haughton 9 Lakeshore Road East Oro station LOL 2E0 249 877 4348 Page 47 of 236 10.c) DS2021-41 , Andy Karaiskakis, Senior Planner re: Telecommunication ... Appendix C— Public Correspondence 2 .ram,,: 11 xiw� t. To: K, Subject: RE:Ftopoeea eele<DmnwxVtltliti5 bNver IJne 7 and Lakegiore emare� Tuesday,leh wnbw 24.2D20 2:42-aO PM Good Aftertlom Kxruza. Tkarlr You fca vow ernau. Bell Mobility ha:a team of RF engineer:that choose 1c cau=that iom ea the need of tones prohtetanon and will eu uue piopei coverage m the area. Bail!lability°ur4erstmid.y that tesiderm nr::have eancern:wktch hay Ileyuked m a* tc coryultanon period to mecerve feedback from re:adept:and also to justify their po:rtrou How the site acquismon portion of the procey:u completed is through Be'L"Mobilaty de:roenug a:earth mmr-g of approximateh 21mi nhere a tomrr mar nark is the area and approach v ml=landommen.T'anouy land onner_that respond positive.Bell:elects the one thzt best sits then siting need:for the tower. Thank you for your cotilme r.and concerns,they uill be mduded in the publ:e con utntion-.unn -v repott that wall be sub=rrted to the Township of oro-hiedonte.Pleaw let us know if thertt are any other queynov or couce= that we tnay be able to address through emaiL or at the-.utual public cornu:tanou meenng. Siacenely. Forms hue r-ationa'Inc -----Onginal Nfe:sage--- Fromn Karim Hope "kariaa.hopeaulmra.com Sent::lok ealber 23,202010:44?M To:W5327 baUmobihtk•info ;IV53?7:be hnobihtc.info a fontur arernational;cam Subject Re:P'topased teleramrmm"nom toner Lore 7 3nd Lakeshore Helo. Tkanb,you£or the Imb- With regard to our grwnes: 1.Who decades what"n atably elo-,t"7 We behev a ieuden-law--here de_:er.-e a say_ m n-hat is=tabh_ c:arm anxi v,+at in too close. V Y _'.How many other lanAoanon m Cho-Niedonte ha e e been approached to host the toner' 3.Havzvg prenou:h•lied ua Toronto.close to hydro tom-er:.w at the offrcm..- :af m reconamendano=are.and the let eL of cancer and other health problem:affircang member--.of the immediate yutrouudmg Comm uraty.can and do differ. For those yea of y.k1e believe m alternan-Lv:ocanon-.hind be:ought for this Fn'opo,-ed towel Sett from my iPad On%ov 2_.-'i:'D.at IO:20 AK Q'5327 bellmobmhty m& W5327.b&Ibnobdity-m&a fonfluinternational.com wrote: Good Moramg. Thank you for your amarL You may accerr the public mfomution:e 2on on Zoom through the foLo -mg link: Page 48 of 236 10.c) DS2021-41 , Andy Karaiskakis, Senior Planner re- Telecommunication ... Appendix C— Public Correspondence 2 hmr_: zoom miJ]`75517206' In regards to vows q wton:.the town r;being placed here due to a combination of a large g.V in Bell Mobiht`s coverage area as well as hav-rng a willing landlord to host the tower.The tower needs:to be:,stably dine to where people in-e to eunue that covaage r provided The tomer will bat hate avy agmficaut lighting=it that will cannibuue to light Po--unon With respect to the health concern;bewag expte-.sel.Innovation.Science and Econoinac Development Canada {ISFD requires that 311 radio station:be installed and operated in,a marmer:that complies with Health.Canada's -Lorin to Exposure to Radiofiequent;•Electromagnetic Fie 4c-in the Frequency Range$om 3 kHz to 30D GHz- Sifkt-Code S(2015)". ttl] � dsec!-mngnbn Bells tower wC be in coutplius^e with Safety Code b and generaiiy less than I°.of it.Indttsrtp Canada tequnes all n&ocnmm.,cat on and broad=-mig=rAllatons to oomph-with its.regulatory Iimrts on au ongoing basi so that the general public is not:objected to eapaaire leveL abmv it--Ansexim proponents are required to perform an asses of RF exposure on proposed aruenna Syxeaai prior to tnstillanon to emure compliance.and to keep record:of the a ie.niezi ISED and Health Canada have aho jomdy produced Frequaun Asked Quesnons{FAQ available at The follow-uig hrl-provide addrtiorai reference infoln atwa from ISED and Healer Canada regarding health coii� and radiofrequencr enemy. Industry Canada-lfiueles;Coumtwnicatior.and Health: :>1 m..:.sraw ie.gr ranr..,i ..�..f_�i n-f:es�•fT':t3i91 himl Health Canada Reference- l.lTr Jpi'rh}cy�> n•g�r1sRF IIIiR7 t\tTLy_*—Mu 0,ro3 E ph Any issues}vat have with Safet}Code 6 that is not accepted in the response above should be addressed to the Cor-:azme*and Clinical Radiation Protection Bureau:vvu may cnntvct them at capb•perpcc j hc-x-ec.ca. smcerely, Fawner Intonational In, Onpnal Message-- �From:Kartna.Hope-kzmahoPeaicicud.com;- Sent:Nov-ember 2-2fl20 12:M Phi To:W5 327 bellmokility info W5327-be]hmbility.infou fear .+�,rytiotul.cam Cc:tweatherell a oro-medocte.ca Subject:Proposed telecommuwcahais town Line 7 and Lakeshore He'Yo We would like to iep.ter to attend and express concern at the public meeting regarding the=tallancm of a 46 metre taU te.ecommumeanoas tower in out neighbourhood -Specificalh•.we want to know• 1.Who u this tom a being installed so close to the homes ofpeople living in out mighbourhovd' 2.It ad-sucli vast pornow of empty load mailable m OroAkdonte.why can't the tower be mstaLed;oiuewhete that it waL not bather people who live an our treet?Or on any reudeatsal street.for that mattes" 4 tower of this height uill be vety visually unappealing to our neighbourhood.Light pollanot-is another prob ein Potentia:health ramificancn from RF a.:oaae is aL•.a a c�6i"hy have it so close to pen?le when there me so msur-other choices availabla,whem it would not bother anyone Siocerely A'aum and Karma hope ..Sent fi=iny iPhone Page 49 of 236 10.c) DS2021-41 , Andy Karaiskakis, Senior Planner re: Telecommunication ... Appendix C— Public Correspondence 3 RE: Tower installation in Oro Station W5327 bellmobility info <j Reply <E] Reply All Farward To Bruce Chancey Tue 11/2412020 2.45 PM Good Afternoon, Thank you foryour email.Your comments and concerns will be noted in a public consultation summary report that will be submitted to the Township of Oro-Medonte for review. Please note that the tower type is a lattice tri-pale tower and as such there will be no guy wires in the area. Sincerely, Fontu r International Inc. From..Bruce Chancey<brucifer46@)gmaiLcom7 Sent:November 24,2020 1:43 PM To.W5327 bellmobility info<W5327.beilmobility.info@fonturinternational.com> Subject:Tower installation in Oro Station I have some serious concerns re tower installation in Oro Station.It makes no sense to me why you would want to slap up a tower in the middle of a quiet residential community when there is plenty of open space outside the community and higher up on the ridge.It took me two years to find my home here to escape the city only to learn you want to put up this awful eyesore. The lights will be bad enough and the guy wires will be detrimental to wild life as we have a massive water foul migration here as well.I strongly suggest that you reconsider your location choice to somewhere more suitable for area. Bruce Chancey 10 Lakeshore Rd East Oro Station Page 50 of 236 10.c) DS2021-41 , Andy Karaiskakis, Senior Planner re: Telecommunication ... Appendix C— Public Correspondence 4 From 251ULUMMW21411a To: J'amd,6.lohnslon SubitKt PE:Doaffoerftilon for PwpoSed Tekconmrirtadon Tower In Oro Medonte Township 'Date: Wednesday,Nmernbe]25.20M I1:30;00 AM Attachownt u W5327•PHOTOSIM-20150405.pdr Good Morning,. Please find attached a photo simulation of the proposed tower imposed at the proposed location. Unfortunately,there is nothing that can be done to limit the visibility of the tower near the top,but the proposed location of the tower is situated so that the lower half of the tower will be obscured from trees in the surrounding area_ Sincerely, Fontur International Inc. From:David A.Johnston<Johnston@rogers.com> Sent:November 25,2020 9:00 AM To:W5327 bellmobility info<W5327.bellmobility-info@fonturinternational.comx Subject:RE:Documentation for Proposed Telecommunication Tower in Oro Medonte Township :)j have a picture of the 44 metertower as installed in an other jurisdiction? What are the options to limit the visibility of the tower to the surrounding neighborhood? David A.Johnston Oro Medonte,Ontario Canada. From:W5327 bellmobility info fmailta WS377_hellmobi3ity_itlfcti5fonturinternatinnal_coml Sent:November 23,2020 9:49 AM To:David A.Johnston<lohnstondDrogers corny W5327 bellmobility info <W 5327.bellmobilitv.infoBfonturinternational.com' CC:tweathereilgDaro-medante_ca Subject:RE:Documentation for Proposed Telecommunication Tower in Oro Medonte Township Good Morning, Thank you for your email.You may access the public information session on Zoom through the following link:htt0s:l,tZoom.us/i199986152065 Please note that that the site selection[Justification report for the site will be made available by Page 51 of 236 10.c) DS2021-41 , Andy Karaiskakis, Senior Planner re: Telecommunication ... Appendix C— Public Correspondence 4 FONTUR International and Bell Mobiiity to ali interested parties after the public information session. Sincerely, Fontur International Cnc. From.David A.Johnston<loh n stC:n[al roEers.Cem7 Sent:November 13,202011:36 AM To:W5327 bellmobility into<W53Z7.1bell nobility infoLtfon:urinternationar.ccm> Cc: edonte-ca Subject.Documentation for proposed Telecommunication Tower in Oro Medonte Township Please e-mail the Site Selection/Justification report for the notice indicated in the picture below.As required by the laws governing public notification,that should include the surveyor report showing the specific location of the proposed facility relative to the surrounding neighborhood. That should also address why the tower is located specifically in the proposed location given it is in a low lying area of the surrounding geography. Please note that past inquires by the supplied telephone number was rejected by a full voice message box and therefore this request has not been responded to as required by regulation governing public consultation_ �. PUBLIC NOTICE FXVsarnittO931,,rtMToNrr O%ink'4Wr.•W+ RDWs@NG+dY.0"10cenn+ist.sW[Wsooa6,c 'W iX;fflam.re Car Far rUl!rERriawoK S1p�r 10%%A•'F '17'r4'.7r'i!r'Ls1 urn. ....�'..�y �NrF�rw w�R sllMi T.l' 5P"�r 70rY11NRiMr MR9Ma Amwhk*I%wommXIA RIR��l�r Iyrl}IIM� YNO'*i Lim-��M 9AlYCO� 44W1*&%n Qwarrw{>.r�. x'�rac rnr;srar. fMrW�ry,�y, �r+ns 1sNlrfiRe!!W rnr r�+wr«mow Q Thank you_ David A.Johnston Oro Medonte,Ontarlo Canada. Page 52 of 236 10.c) DS2021-41 , Andy Karaiskakis, Senior Planner re- Telecommunication ... Appendix C— Public Correspondence 5 rrum: W�;7j n. n7 -Hd•: 'ru: UIL IS HAI f:HTOR Sub*rL RE:an Tovp& Date- Thu day,Novefter 26,2426 IGiD9.00 AM ,,cod Morning, Thank you for the email.We will ensure that it is included inthe public consultation summant report. In regards to your que=---i. Bell is not co-located on the Rogers Tower near Shanty Bay at this moment.The other tag,: --iat was mentioned in the presentation near Hawk ne was the nearest tower in that direction .- is not located on that particular tower but has their own further East. Best, Fontur International Inc- From:pILYS HAUGHTON<dilysh@ropers-com> Sent:November 25,2020 7:08 PM To:W5327 bellmobility info<W5327.bellmobility.info@fonturinternational.com> Cc:dwithbOoro-medonte.ca;ic.spectrumtoronto-spectretoronto_ic@canada.ca Subject:oro Tower Hello Thank you for the opportunity to provide input via Zoom into the proposed communication tower.We believe the verbal input was a more effective tool than the 'chat'function and thank you for that. We are emailing with written comments in followup. With respect,the photo taken from the side (front the 7th line)in the presentation does not truly represent the neighbourhood impact- From that vantage point,there are not that many neighbours who will see the tower. It is the neighbours living along the Lakeshore wile be more directly impacted. Specifically at our address, we will look directly at the tower. Our neighbours across the street will have the tower even closer to their property. While we are sympathetic to the need for improved cell coverage,we would strongly suggest that the tower be built further away from our residential neighbourhood. There is a lot of open land nearby. Specifically, we propose an alternate site on or along the road allowance running between the 7th and 8th lines. It intersects the 7th line approximately 100 metres north of where the current roadside notice was placed. It proceeds eastward towards the 8th line, and the ground rises towards the 8th. The height of land along the road allowance could be accessed from either the 7th or 8th lines-perhaps closer to the 8th line. Page 53 of 236 10.c) DS2021-41 , Andy Karaiskakis, Senior Planner re: Telecommunication ... Appendix C— Public Correspondence 5 In your presentation, you mentioned that there was a cleared area around the proposed tower site which-ryas a positive. Most of the area alluded to in the paragraph above has been worked over the years as crop or pasture land. There are no major stands of trees and the proposed new are could easily be cleared. We echo our neighbours'concerns about the negative impact on bird migration. We believe that input front NavCan will be critical due to the location of the airport nearby_We believe navigation lighting will be necessary on the tower due to the nearby location of the airport and frequent airport traffic. Any lighting on the tower.►,ill negatively impact our property specifically(9 Lakeshore Road East). We echo our neighbours'concems about other cell providers needing to build additional towers despite your assurance that other providers will piggyback on the proposed Bell tower_ We echo our neighbours'suggestion about building a more aesthetically pleasing tower such as the"pine tree model You mentioned that there were h%,o other existing towers near Shanty Bay and Hawkestone. Can you clanfy if Bell has located service on those towers (both are Rogers towers)? In summary, °rke strongly recommend that another location be sought that would have less of an impact on our residential neighbourhood. Regards Lee and Dilys Naughton 9 Lakeshore Road East, Oro Medonte.Ontario 249 877 4348 Page 54 of 236 10.c) DS2021-41 , Andy Karaiskakis, Senior Planner re: Telecommunication ... Appendix C— Public Correspondence 6 Frarwt 4L-- rJ k TO: I,- - titY6jltt RE...-.. i.:--,W5327 11ne 7 Pink PR9 s,Ortrnefft Date, Friday,Nov&'nbff 27,202D 10:34:00 Mt Gc od Mora& Thank you fca vcau eniaLL Y otu comments and concerns will be noted m am public consultation a ,,,,-xr:report that will be proc-rded to the Toum-.lup A-.of nghr iron.the oaly two tower:that are to the planning ptocest.in the area-you indicated ate W5 32 7-Oro ,Beach and '192-Hawkstone- Sincere ir- Fonrw Intertanona_'Inc. ---Urr�ral'-�fAnnsagr-- From Jorge Bartolo jrnbattokr59iu gmail.co m- Sent:No vinber 25,2020 8-24 Phi To:'[5327 bellmebilitg info=W5317-bellmobilih--info j-fonrur,nternatronal coat Cc:Davit Wi lib dwrtlrb a oro-medonre.ca Subject Cell Town IV5327 lire_Public Ritz C omulent-- Very Good Pte.mtanon- Canmher=the tm-=and Tree mverage tx ctu Final Recreational m:pWed area-wrounded by Residential or Shore Lure Re,rdeana propem Zoned Lard-..that thr.Cell Tower u-L be visible fiom.I-.vongly suggest that the tmrerbe con nucred as a Telecom Pime style of tower thcxefoge ma-110-the structure among-.t the trees making it almost Imiable-Considering what the ftmue holds until i pplementuir the 5G.systems,this would be a step in creating a--}:tear orhere cell toner:will become im-ifable to the ewuonrrreffi- Conudeting p*ulanor<make up of the te,tdenr in chi:commt>urc.quite a fen re:rdent:may be retired m the location where the tower n pt oposed.the exposer to the signals from this tower can be expected to be 24 hr per day.i Days a week.Famr e:with young children which are more s4a,mza to cell agaal,.also are a large part of this comonmit}Taking this into cor.tderatioa Locating this tower right beside&on top of the re;rdentia:properties 1s not desirable.As sugge,ted by other Meetmg attetraee;..'.torrng it further away from the'ealte:hote nroudd al:o pine tt on higher giound mcaeaing it s t3age.Possibly requumg that the nan_ruatter--(3)face 120 degree;apart ter un{2)at 190 degrees Is the placement of this toner be,ug,.elected as a precuu-,or to rmplemetatanon for the 5G ugpal s}stems which are going to regtaue placement of towers m much closer prommrh to each other to provide a uninterrupted: Please be honest with us.Narmally a C ell tower placement rs deueared to colter a 360 degree area.Yotu se ectioa leaves half of the potential cvvaag+e area mvr the lake-where it u non needed This cell tower`socatron lea:-es are with thr;Impresaon.Espoci*eormdermg the Placement of the other tower Proposed for I-law'kes-tone t4"_192 Tara;Blvd Location On fie Lake Frow. It would also be trice to]tww ohee do other-Tawu-between W5327 and ShantyBay iv are berar proposed Bottom of tlr}&4th or 3td Litre along nester front'. Thank you for the oppotttvur:to make conw-vant. Sett RePuds- Jorge Battolo Page 55 of 236 10.c) DS2021-41 , Andy Karaiskakis, Senior Planner re- Telecommunication ... Appendix C— Public Correspondence 7 from: W5327 beamabilltv nfc To: 'M�� pl Rrrrr s.hjWt: RE:pro Tower Propmel-resldert reap i .11 Lakeshore RaW East.Cko MaJor to Detss Friday,Nooffiler 27,2023 10:74.00 AM Good Morning, Thank you for your email.Your comments and concerns will be included in the public consultation summary report that will be submitted to the Township of Oro-Medonte. Sincerely, Fontur Intemational Inc. From;Margaret Driscoll<maggiedriscoll@rogers.com> Sent:November 25,2020 937 PM To;W5327 bellmobility info<W5327.bellmobility-info@fonturinternationai-com>;dwitlib@oro- medonte.ca;ic-spearumtoronto-spectretcronto.ic@canada.ca;Maggie Driscoll <Maggiedrfs col I@mgers-com>;Kevin Horner<kevin_horner@a'barrie.com>;David A-Johnston <joh nston@ rage rs.com> Subject.Oro Tower Proposal-resident response,11 Lakeshore Road East,Dro Medorite To whom it may concem.- My husband and I became aware of this proposed build late today and have been able to catch up on most details- From the information provided this evening,we understand the following_ • photo representation from 7th line in presentation does not show neighbourhood impact. It is not presenting impact on neighbourhood and visual observations appear that those of us living on Lakeshore will have a more direct view of the tower • the option to build the tower further away from our residential neighbourhood should be explored-specifically open land areas further north and closer to the 8th line which will allow for accessibilty and yet still disguise building of structure itself, There is a cleared area potentially available. • we are concerned about the impact on bird migration. • the installation of navigation lighting due to nearby airport location appears to belpotentially will be a requirement-we understood that there would be input needed from NAVCAN. • other models like pine tree model is an option and desirable for aesthetics • there are other towers in Shanty Bay and Hawkestone areas and there may be a potential to utilize same/share facilities. Please advise next steps. Thank you, Kevin Homer and Maggie Driscoll-Homer 705.7g6.18 33 Ill 70 5,716.8166 Page 56 of 236 10.c) DS2021-41 , Andy Karaiskakis, Senior Planner re- Telecommunication ... Appendix C— Public Correspondance 8 rom: T44Wr32:1 f 'n'r-7Fi4iiv�lln subjecx. SFE:FtnnMo to rta emoe 25 202o cansLAUMon for nreyoscd CenpnaaNa Ttwver at 985 7th Una sum, n 1 , Thasday.NavernWr 2k 2020 10:39:05 AM Thank'yoL. David A.Johnston Oro Medonte,Ontario Canada. From:W5327 bellmobility info[mailto:W5327.bellmobilky.info@fonturinternational.com] Sent:November 26,202010A8 AM To:David A_Johnston ejohnston@rogers_com> Subject:RE:Response to November 25 2020 Consultation for Proposed Cellphone Tower at 985 7th Line South Good Morning, Thank you for your email.Your comments and concerns will be included in the Public Consultation Summary Report to the Township. In regards to next steps,once the public consultation period ends on Friday November 27*,a public consultation report will be submitted to the Township of Oro-Medonte as early as December or as late as January.From there the Township would go through their own process on determining whether or not to give concurrence to this tower. As per your request,you will find a copy of the presentation slides attached to this email. Best, Fontur International Inc. From:David A.Johnston ay hnstcndp rogers came Sent:November 25,2020 8:51 PM To:W5327 bellmobility info cW5327_hellmnbility_infodDfnnturin-errnat"onal_comn Cc:dwitlibIM pro-medon e_ca Subject:Response to November 25 2020 consultation for Proposed Cellphone Tower at 985 7th Line South Hello Thank you for the opportunity to comment about the current proposed siting of a Bell Mobility telecommunications tower at 985 71h line south. i attended the Public Meeting on November 25 Page 57 of 236 10.c) DS2021-41 , Andy Karaiskakis, Senior Planner re: Telecommunication ... Appendix C— Public Correspondance 8 and s iV have concerns_ I have cc'd my concerns to the township planner present at the meeting. I ask that he consider and acr on my concerns in his deliberations to approve this construction a: required by the township polity governing similar telecommunication towers.While this specific site is optimal(i.e.,cost effective)for Bell Mobility as a business it does not address the needs of local residents and its impact on their standard of diving.Now it is handled sets a precedent for more towers to follow as other carriers upgrade to 5G and wish to site similar towers that are too close to residential neighborhoods or not property designed to accommodate their needs. First here is the substance of my concerns followed by my recommendation. 1. The proposed tower is located too close to residential propem given the amount of open space suurounding it. The company has tried to use a forested space to hide the tower which is appreciated..But it is not deep enough given the available unoccupied and also forested land. '. The argument was made by the Bell representative that this site is optimal for supporting cellphone reception given the surrounding geography:and Bell's ambitions to extend its current and future services.The argument was not mate that the option of moving this tower hither away(North of the current proposed site)by a fete I00s of meters would not achieve the same benefits and lower the impact on the surrounding neighborhood. 3. The Federal government telecommunication act governing the installation of these towers requires companies like Bell to use pre-existing sites wherever possible.That means anything installed here will attract other companies(Rogers and Telus)wanting to establish their equipment on this tower. Failing that they will want to establish near by possibly using this decision as precedent and placing another tower near by_ 4. Telecommunication towers require navigation lighting which contributes to light pollution. This is inconsistent with the community aesthetic values. At the hearing it was not clear whether there will be lighting especially given uve are near an airport and there is low flying aircraft over Late Sinncoe_ This lighting would further increase the negative impact of the tower so close to residents.This issue needs to be clarified no matter where the towers are located if the community is to be consulted properly with all the facts. 5. There has been no environmental study of this tower's impact on the wetlands that he to the north of the site.At issue is migrating birds such as Canadian geese which are numerous and are part of the natural environment of this rural area.The lal eshore impacted by this tower is contiguous with the jurisdiction of the Lake Simcoe Conservatory which is tasted by the provincial government to protect the natural environment that forms the catchment of Lake Suncoe. I recommend that Bell find a site further away from residential neighborhoods to lessen its community impact.Putting it in the resident's back yards in township as large and rural as Oro Medonte is unnecessary and unacceptable. I would like the following information mooing forwa-d Page 58 of 236 10.c) DS2021-41 , Andy Karaiskakis, Senior Planner re: Telecommunication ... Appendix C— Public Correspondance 8 1. Could you please send u e a copy of the public meeting PowerPoint slides. ?. 1 timeline for what happens next based on this consultation. Thank you. David A.Johnston S Lakeshore Road East Oro Medonte,Onraho Canada. Page 59 of 236 10.c) DS2021-41 , Andy Karaiskakis, Senior Planner re: Telecommunication ... Appendix C— Public Correspondance 9 Front; 1V5327 tesirollliCr ill,_ To: 'KAFIVA Hong' Subkwt M:Ropowd M11 tower at M ft Ure SOXAh. Dahm Friday,Nw2mber 27.2020 M55:00 AM Good Morning. Thank you for your email. =_ __---Hens and concerns will be included in the final public consultation summary rep•�r:rat_,,;Ii be subm tted to the Township. Sincerely, Fontur international Inc. From:Karina Hope<karina.hope@icloud.com> Sent:November 26,2020 7:01 PM To:W5327 bellmobility info<W5327_bellmobiflty_info@fonturinternationa9.comr Cc:dwitlib@oro-medonte.ca Subject:Proposed cell tower at 985 7th Line South Hello, Thank you for the meeting yesterday regarding the proposed cell phone tower at 985 7th Line South,Oro-Medonte,ON. The following is a list of our concerns- I-We do not believe the proposed location at 985 7th Line South is in the best interests of the residents of this community.It is MUCH too close to homes along our street and this not at all necessary given the vast amounts of unoccupied land in Oro-Mledonte. 2.This proposed tower will be a huge eyesore to our lovely,residential neighbourhood. 3.This proposed tower will set a precedent if it is allowed to be installed so close to residences,and other towers will follow.We do not want that. 4.Although it was conveyed to residents yesterday that there is no need for a light at the top of the proposed tower,we are afraid that once this tower is installed,it will become apparent that a light or several lights will be necessary.We live close to an airport where planes take off and land,close to Lake Simcoe where float planes take off and land,and we are in the flight patty of migratory birds. 5.There are conflicting studies regarding the health ramifications of living in proximity to cell phone towers_ Some studies appear to show no adverse effects from RF waves.others are less certain_ From the American Cancer SocieWs website:°Cell phone towers are still relatively new,and many people are understandably concerned about whether the RF waves they give off might possibly have health effects.At this time,there is no strong evidence ttiat exposure to RF waves from cell phone Page 60 of 236 10.c) DS2021-41 , Andy Karaiskakis, Senior Planner re: Telecommunication ... Appendix C— Public Correspondance 9 towers causes any noticeable health effects.However.this does not mean that the RF waves from cell phone towers have proven to be absolutely safe.Most expert organizations agree that more research is needed to clarify this,especially for any passible long term effects.' (the bolding is mine). Why take this chance with residents'health when a solution could be found that would place the tower further away from where our residents live? In conclusion,we strongly believe that a much better location can and should be found for this tower,one that takes advantage of the vast amounts of vacant land in our township and one that does not impact the well being of its residents.There is no need for a tower to be built practica€Iy in peoples`backyards.Therefore,we do=want to see this cell phone tower receive approval in this location. Sincerely, William and Karina Hope 25 Lakeshore Road East Oro-Medonte,ON Page 61 of 236 10.c) DS2021-41 , Andy Karaiskakis, Senior Planner re- Telecommunication ... Appendix C—Public Correspondance 10 Teem: SJa1111IM tuu, TO: W5377 f�IFmh4Bt;„0 fdl-TOKMMOW.7tlon Tower PrOMSal-905 71h idle ScN.M.GM MFdCnte ON Dieu Friday,November 27,2020 11:0ID.23 AM AMbd imenElh "naLPWCl uwa 0utl1Kx-S0VQcr n.VnQ _= morning Brendan/fontur International, Thank you for responding back to my email. Based on your answers to my questions,Glen and myself,are opposed the construction of the Telecommunications tower on this location. Sincerely, Marilyn Hovito I Youth Empk)yment Specialist-Midland YMCA Employewt Centre I YMCA of Simcoe Muskoka 334 King Street,Unit 1 Midland ON,L4R 31`48 malilyn.hovi sm.ymca.ca 705 528 OM5 x2O3 Cell:705 427 4867(text only) We"re stronger Ark"'r together. The YMCA is a charity dedicated to building healthy communities.Click here to donate today". hotSimcggMuskoka,0 The YMCA strives to ensure that volunteers and staff conduct ttseir relationships with each other,participants and all other Association contacts with integrity,good judgement and fairness.The YMCA respects the right of individuals to the protection of their personal information.The YMCA is Committed to maintaining the Confidentiality,privacy,and accuracy of personal information it collects,uses,and discloses about its participants,members,donors, parentslguardiarrs,staff and volunteers. For up-to-date YMCA news,program information and exciting event information subscribe to our e-communications Click here to unsubscribe From:W5327 bellmobility info<W5327.bellrtiobil ty_info@fontudritemationai.comy Sent:November 27,2020 10:5 3 AM To:Marilyn Hovius<Marilyn.Hovius@sm.ymca.can Subject:RE:Telecommunication Tower Proposal-985 7th line South,Oro Medonte ON Page 62 of 236 10.c) DS2021-41 , Andy Karaiskakis, Senior Planner re- Telecommunication ... Appendix C—Public Correspondance 10 C r_7,;E;TE r- - _ = anginated from outside a= •-a_i=abon.Do not ctkdk links umess you have _-riv :n_sander and know the content i.;a=e Gcod morning, Thank you far your email.Your comments and concerns will be included into the final consuhtation summary report to the Township. To answer your questions please see below: 1. The distance from the proposed tower coordinates to 7 Line South is approximately 290 meters-The distance from the proposed tower coordinates to Lakeshore Road E is approximately 182 meters- 1 Radio Frequency Engineers from Bell have come to the conclusion that this location is the most ideal for addressing the gaps in coverage in this area.In addition,this location would mean less destructions of trees for creating an access road and tower compound.Putting the tower back 100®200 yards will put it immediately within a heavily wooded area and would be less feasible of a location. 3. Aeronautical lighting and markings for towers,along with obstruction risk assessment are governed by Transport Canada and NAV Canada.Currently,based on the location,Transport Canada has come back and said that lighting is not required-NAV Canada does not comment on lighting and markings for towers,but from our understanding evaluates whether towers will be an obstruction if constructed at all.It is unlikely that aeronautical lighting will be used on this tower- Sincerely, Fontur international Inc- From:Marilyn Hovius<Marilyn.Hovius@sm.ymca.can Sent:November 25,2020 8:57 AM To:W5327 bellmobility info=W5327.bellmobility.info@fonturinternational.com> Subject:Telecommunication Tower Proposal-985 7th Line South,Oro Medonte ON To All Concerned Parties, Please see below our comments and questions regarding the proposed Telecommunication Tower-985 7th Line Sou-,�,Oro Medome ON: Comments&Concerns= 1.From the photoshopped photo,with a view from the 7th Line,the tower appears to be almost in our back yard(16 Lakeshore Road East).The proposed location will be an eyesore for everyone and significantly decrease our property value_ Page 63 of 236 10.c) DS2021-41 , Andy Karaiskakis, Senior Planner re: Telecommunication ... Appendix C—Public Correspondance 10 2.The photo that was photoshopped with the proposed tower location,from the road view of the 7th Line was misleading.Comments were made that the"significant tree coverage would hide most of the tower"_The photo used was from a number of years ago,prior to the extensive loss of trees due to logging,storms and the loss of Ash Trees Cue to the Emerald Ash Borer.This significant loss of tree coverage means that the proposed tower will be visible, from the top to the ground,from autumn until late spring_ 3.We are definitely against a tower that would have lights of any kind as they will shine directly into our house as well as ruin our night sky views,all part of the"rural"experience. 4.There must be another piece of land,possibly crown land between the 7th and 8th line that could provide the same type of coverage and not impact those living on Lakeshore Road and the 7th Line. Questions requiring more information: 1.What will be the exact distance from both the 7th Line as well as Lakeshore Road fast. 2.There is sufficient land from the 7th Line to the 8th Line,that is forested and further back from homes,why can't the tower be placed further back?Within reason,it appears from the "improved coverage maps",pushing the tower back another 100 to 200 yards should still significantly smprove cell reception. 3.Given migrating birds,weekend air traffic and the local airport,what guarantee can Bell and any other carrier give us that lights will not be placed on the tower? Sincerely, Marilyn and Glen Marilyn Hovius I Youth Employment Specialist-Midland YMCA Employment Centre I YMCA of SinncoelMuskoka 334 King Street, Unit 1. Midland ON,L4R 3MB sIOjlM OM-VMca_ca 705 528 0845 x203 Cef-705 427 4867(text only) Page 64 of 236 10.c) DS2021-41 , Andy Karaiskakis, Senior Planner re: Telecommunication ... Appendix D—Attendance List November 25t", 2020 Virtual Public Open House Blair Bowers Maureen Bowers Lee Haughton Dilys Haughton Julie Parna Marilyn Hovius Karina Hope William Hope Bruce Chancey Debi Mackay David Johnston Jorge Bartolo Diane Fisher Page 65 of 236 10.d) DS2021-42, Andy Karaiskakis, Senior Planner re: Telecommunication ... "lvwnshi* of Report Proud Heritage, Exciting Future Report No. To: Prepared By: DS2021-042 Council Andy Karaiskakis, Senior Planner Meeting Date: Subject: Motion # April 14, 2021 Telecommunication Tower— Mary Louise Amos; Paul Ross Amos Roll #: (Owners) and Fontur International R.M.S. File #: 4346-020-004-01200 Inc. (Agent) 4171 Line 11 North Pre-Consultation Application 2020-PCA-12 Recommendation(s): Requires Action For Information Only It is recommended: 1. That Report No. DS2021-042 be received and adopted. 2. That Industry Canada be advised that the Township of Oro-Medonte has no concerns and concurs with Fontur International Inc. on the proposed installation of a telecommunication tower to be located at 4171 Line 11 North. 3. And that the applicant be advised of Council's decision under the Director, Development Services signature. Purpose: The purpose of this report is to provide Council with information and analysis regarding the installation of a telecommunication tower proposed by Fontur International Inc. to be located at 4171 Line 11 North. A proposed Site Plan is attached to this report (refer to Schedule 3). The proposal from Fontur International Inc. is to erect a 76.0 metre (249.3 feet) high telecommunication tower, to be located on 4171 Line 11 North, setback approximately 13.0 metres (42.6 feet) from Line 11 North (refer to Schedule 3). The tower is a steel self-support tower in a paint colour that is subject to Navigation Canada requirements. Background: The subject property is approximately 19.6 hectares (64.3 acres), and is located on the east side of Line 11 North, north of Warminster Sideroad (refer to Schedules 1 and 2). The property contains a single family dwelling and several agricultural buildings. Development Services April 14, 2021 Report No. DS2021-042 Page 1 of 7 Page 66 of 236 10.d) DS2021-42, Andy Karaiskakis, Senior Planner re: Telecommunication ... Analysis: Fontur International Inc. submitted this proposal to the Township to fulfill Industry Canada's requirement of consultation with the local land use authority and seeking concurrence from the local land use authority. In accordance with the Township's Protocol for Telecommunication Towers property owners within 120 metres of the proposed tower have been notified of the tower proposal and a virtual public open house was held on November 26, 2020. 4 people attended the virtual public open house. During the virtual public open house, numerous comments from members of the public were made with respect to matters related to environmental, siting, health & safety and aesthetics. Fontur International Inc. has provided the Township with a Public Consultation Summary for the proposed telecommunication tower which responds to the comments made by members of the public (refer to Attachment 1). The applicant concludes that all technical concerns and requirements received through and after the public circulation have been addressed and that no outstanding issues remain. Municipal review of telecommunication towers and antennas is governed by the Township's Protocol for Telecommunication Towers supported by Council in March 2005. The protocol sets out detailed procedures for the review of telecommunication facilities to be installed in the Township. The Protocol includes the following: • preliminary consultation process; • public notification and consultation processes; • municipal response process; • criteria for what kind of facilities are exempted from the public consultation requirement, for example, a ground supported tower less than 16.6 metres in height and located more than 200 metres from a residential dwelling. The municipal consultation process is part of the requirements by Industry Canada in the approval of telecommunication facilities. The undertaking of telecommunication facilities is under the exclusive jurisdiction of the Federal government. The provisions of the Ontario Planning Act and municipal bylaws and regulations do not apply to Federal undertakings. While the consultation process allows local land use authorities and the public to have input in proposals of telecommunication facilities, local authorities do not have the power to approve or disapprove the location or construction of such facilities. Industry Canada is the ultimate approval authority of such facilities under the Radio-Communication Act. Fontur International Inc. is seeking to improve the telecommunications infrastructure in the area to provide users with better wireless voice and data services for subscribers to the Bell network. This location works well to expand the Bell coverage while being respectful of the character of the property and context of the area. The proposed tower has been designed at a height of 76.0 metres (249.3 feet) to provide optimal coverage to this area due to the large coverage and capacity gaps currently in this network area. The proposed tower height also means that three or more carriers or other broadcasters would be able to install their equipment on the tower. Development Services April 14, 2021 Report No. DS2021-042 Page 2 of 7 Page 67 of 236 10.d) DS2021-42, Andy Karaiskakis, Senior Planner re: Telecommunication ... This is seen as an added benefit as it works to reduce the number of potential towers required in this area in the future. The portion of the property that is proposed to be used for the tower is located in a cleared open area and is to be located approximately 155 metres (508 feet) away from the nearest residential dwelling located at 4211 Line 11 North. Financial / Legal Implications / Risk Management: There are no direct financial implications to the Township by the proposed development. Consultations: This proposal was circulated to internal departments and external agencies for review. Development Engineering: Adequate assessment and provision for surface drainage shall need to be evaluated and accommodated throughout the length of the proposed access way/driveway and at the proposed location of the tower/building site. Culverts (as required) shall be sized accordingly and have sufficient cover to prevent freezing and shifting during freeze/thaw cycles (winter conditions). The access to the tower location shall be designed at a 6.0 metre in width and with sufficient base material, surface cover and turning radii to accommodate Emergency Vehicle access. A soils evaluation to ensure load bearing capacity shall be required. County of Simcoe: This property is designated "Agricultural' in the County Official Plan, as such it is a component of the Prime Agricultural Area. It is understood that this proposal is for a telecommunications tower and therefore is considered to be "Infrastructure" as defined by the County Official Plan. Accordingly, the use is permitted by the County OP in this designation subject to local municipal policies and bylaws. The applicant has provided a response to these comments as noted in Attachment 1. Attachments: Schedule 1: Location Map Schedule 2: Aerial Photo Schedule 3: Survey and Elevation drawing Attachment 1: Public Consultation Summary Report Conclusion: The installation of a telecommunication tower proposed on property owned by Mary Louise Amos and Paul Ross Amos by Fontur International Inc. presents an opportunity to improve telecommunication coverage in an underserviced area in the Township with limited adverse Development Services April 14, 2021 Report No. DS2021-042 Page 3 of 7 Page 68 of 236 10.d) DS2021-42, Andy Karaiskakis, Senior Planner re: Telecommunication ... impacts on adjacent land uses. The proposal has followed the procedures and met the requirements set out in the Township's Protocol for Telecommunication Towers. Based upon the above review, Staff supports providing concurrence to Industry Canada with respect to this installation. Respectfully submitted: Andy Karaiskakis, Senior Planner Approvals: Date: Andria Leigh, Director Development Services April 7, 2021 Robin Dunn, Chief Administrative Officer April 8, 2021 Development Services April 14, 2021 Report No. DS2021-042 Page 4 of 7 Page 69 of 236 10.d) DS2021-42, Andy Karaiskakis, Senior Planner re- Telecommunication ... I WT" 431:- 4211 - -_ k i I I If+l+ 4151 law MC I 7115:6 � lhrarn'elnster_S 1279 V61 1307 1'dB7 3985 MM W75 Schedule 1 Location p� ®Subject Lands :�.- Pr000sed Tower Locatan PMFud HPF}J�!',Exef�ird�FurNFF [} 3©17 M Fie Number 2a2D-avA-1^- Development Services April 14, 2021 Report No. DS2021-042 Page 5 of 7 Page 70 of 236 10.d) DS2021-42, Andy Karaiskakis, Senior Planner re- Telecommunication ... VaseyRd:— -Moonstone R. HorsesH--V.II V'.d. 1. �. I Old•Bareie.Rd. C yRid, %' I r d i J � v I Warminster Sod. Schedule 2 Aerial Photo „nSh,nof Subject Lands Q Proposed Tower Location Proud Heritage,Exriting Future 0 200 m File Number:2020-PCA-12 I i I I Development Services April 14, 2021 Report No. DS2021-042 Page 6 of 7 Page 71 of 236 10.d) DS2021-42, Andy Karaiskakis, Senior Planner re- Telecommunication ---- ---- ----------- JIM Lit, Ell 6 T T T - ------------------- ------------ ---------------------- 4� ______yam_______________-- ----------- Schedule 3 Applicant's Survey & Elevation Drawing 0 TZ h' r File Number 2020-PGA-1 2 Proud Heritage,Fxcirhuq Future Development Services April 14, 2021 Report No. DS2021-042 Page 7 of 7 Page 72 of 236 D82021-42, Ai idy Kai diskakis, W9260 Public Consultation Summary Report Prepared for the Township of Oro-Medonte Bell Mobility's Proposed Telecommunication Tower and Wireless Telecommunications Facility 4171 Line 11 North, Oro-Medonte, ON LOK 1 EO March 12, 2021 70 East Beaver Creek,Suite 22 Richmond Hill,ON, -4B 3B2 Phone: (647) 239-6755 FONTUR Email: Brendan.chiu@fonturinternational.com D82021-42, Ai idy Kai diskakis, March 12, 2021 Andy Karaiskakis Senior Planner, Planning Services Township of Oro-Medonte 148 Line 7 South Oro-Medonte, ON LOL 2E0 Re: Public Consultation Summary for proposed Bell telecommunications tower W9260—4717 Line 11 North, Oro-Medonte Dear Andy, Please be advised that the public commenting period for the proposed Bell Mobility telecommunication tower at 4717 Line 11 North has concluded. Throughout the commenting period starting November 3rd, 2020 and ending December 17t", 2020 and the public consultation meeting held on November 26t", 2020 from 5:30pm—6:30pm, one comment was received. We believe Bell Mobility has demonstrated that the proposed wireless telecommunication facility meets the language and intent of Industry Canada's guideline document CPC 2-0-03. The public was notified of the proposed tower in accordance with the City's Consultation Process and Industry Canada's CPC 2-0-03. Accordingly, residents and property owners within 228 metre radius were sent an information brochure via regular mail (Appendix A)that arrived on or before November 3rd, 2020.The notification was sent to all mailing addresses (Appendix B) generated by the Township of Oro- Medonte. In addition a notice sign was placed on the subject property(Appendix C). If you have any questions or you require any further information, please do not hesitate to contact me. Sincerely, Brendan Chiu FONTUR International Inc. On Contract to Bell Mobility. - , Appendix A- Public Notification Brochure (Side 1) o C 4} ry J T G a � 0 o �_- � N ) U 2 G C N r O E * Q E ��� C. D tii*a �. C N g1 J cV rl r T-1 m gJ 4W $'m o i�� a �U 2 p � ? j a g o p (ory p 2 RE IL � N C O 9) - E ?10 � C fr m b ��N C7 - N S t y7 c SQ ° a6 cad o o° z�- E LO _ Lp ppQ [�7T} ac Axr � y„a m rr, c a A 4 C E ;. C Q [gyp Cpp q aS � a O02 E a��py �a� �d`wE o �a ��ara 2 m m m w� H a w 0 w r-tr w Lu ¢.t p v-I � H'�-i O w LL G'} W CD (q - E d }Qpyp�y O "F.I} A d S �Nq'Cl y "-- +' N C D T2 [q S[i— (p s 2 �, 3 N # 3 41 C y.a V i O GJ YS ell fd m py r6i @ W '�9.` N w N tp N ` 7 yCj q 1 - d Z3 .C�7 :9 E2 � � V �y y 9 � [� t�s ~� E � RC t0 U W w' dj V ti Q .V p `C O N Q Tl y� 1 Calyam s � q _ n� � pE T1i 2 'yy Q S4= (�7'C y� it +� Q ffp5 — 93 p�4 G v Q1 may},E } v ry 1] N.4 m f{j 07 CO 9} `G� 07 - , Appendix A- Public Notification Brochure (Side 2) f° E I __ I tbY j • m � _ ' _ $ Q1 d1 e3 4U {0 41 41 Q] Y}}1��f1 to N 3' 4 a.+ iA � ` 4� � � E �ti� -N � m cm-'o `cam N ❑� 2m� m � KD g mar. o � ' of N, na �ro°' v ,� �� m _ _ mom. OE o �• - a 3 — 4 _.t+ 4f _ piv '� nm,23 [E N N CL g cum, ZE r m G a1 C+�(�tq�+77 C m ►� C� ..+ G — 01 4 gy ! m 4 q� +VV� N "�' 7y y] p 7 7 N 4, S] m np zJ 3 +' Sj ZVy SO CA 6I7 C # —moo T ru °yy' m�'�" or� �5 67 �-eh r- -Lg �.� w Oh j [Q m C CS. j]"•d7 Vi L9 O V d [[qq ay 4 M _ T O tj [77 4 m ' 4 G d by 4 W _ on M WE �3 LPL N , -I } s I - a ❑ o m o 5. 2 E m m " _ a _ _ _ m a � ^p O 4y m p C3 m r y-+ F ii O R1 Lei v— O W - , Appendix B- Public Mailing List MICHAELIS CARLALVIN DUNLOP JILL LAURIE MICHAELISJOANN ELIZABETH CARTWRIGHTSTEPHEN MATHEAU 4272 LINE 11 N RR 3 4146 1.1 LINE N COLDWATER ON LOK 1EO COLDWATER ON LOK 1ED SCHADE PENELOPE ERNESTINE AMOS PAUL ROSS SCHADE REGINALD ARTHUR AM OS MARY LOU ISE 69 STODDART DR 4171 LINE 11 N RR 3 AURORA ON L4G 2G4 COLDWATER ON LOK 1E4 Innovation,Science and Economic Development Canada Todd Weatherell Toronto District Office Planning Department 151 Yonge Street,4th floor Township of Oro-Megn u Toronto,ON 149 Line 7 South M5C 2W7 Oro-� ON LOL 2EO D82021-42, Ai idy Kai diskakis, Appendix C- Notice Sign m m m m ro 3 ° c Q rm- y r o ❑ r mom _-< 0 _ 75 co 0 z m m s .o - 3 m mom = mr _ z w w z o' _ O W C G7 to 6 0 a 2 ° 0 oo z m ti w n m rn w a a 9 r, K Z nwi r K > — m Q ° 0 0 F- 0 X m 0° -1mK c mrn r © La > �° C()D _ .❑ a0 r 20 z m z n 2r z n - ,cry 0 m ❑ o n 0 20m 0 50 cn > -n ar- (r m � m m z � mz -1 z � m C j cn y -i m 0 m � - � a o m cf) DE r W a o °° : 0— m -0n ❑ z cnm - :* - O M0 a y -0 p µ o z ;aG7 my 0 C N o 0 -A n 0 > m m z Z 0 p m n ❑ a � s n wzZ -A m z o ro o r� r 0 2 0 0 rho N " f° m 03 0 0mm w z CL K ' m _' m W 0 z z PU � a ❑ ❑ 0 C a � bam mC>7m �r Q > n m rn r- m ❑ _ Cn C X � A m z � no -1m pE (,f) = m0 73 m C m n r M 0 Corn 76m - z n z a 0 � � - - zn a n > x > 5 m z z D82021-42, Ai idy Kai diskakis, Appendix D- Public Correspondence February 5,2021 Johann and John Dirneder Linda White RR3—Line 11 North Coldwater,ON,LOK1E0 RE:PROPOSED BELL MOBILITY INC.TELECOMMUNICATION TOWER- 4171 LINE 11 NORTH,ORO MEDONTE. Thank you for your e-mail on December 15,2020 and the questions you have forwarded us regarding the proposed installation.I have addressed your questions/comments individually below.After each question/comment I have provided a response. 1:towers from Rogers and one other carrier are within two kilometers of the proposed bell tower----- theseshould be used rather than erecting new towers. This is correct,co-location should be the first option when selecting a site and generally this is what we do.This is a mandate by Innovation,Science and Economic Development(ISED).Within 6km of this proposed site Bell Mobility Inc.(Bell)has co-located on existing Rogers towers and vice-versa. Unfortunately,the height needed for Bell to reach the estate homes,Warminster area and to connect to the existing Bell sites ideally needs to be at 76m.The existing Rogers tower is 60m and has taken 3 levels of antennas,plus additional 2 levels of future levels.The availability for co-location would be roughly at 40m and below.Co-location on this site does not serve Bell's coverage objective. 2:It was mentioned that Bell will be using that tower for other than Bell—possibly two more carriers--- again why not use existing towers? As mentioned above,co-location is mandated by ISED.Although at the time there are no interested carriers that wish to co-locate at the proposed Bell location,the option is available for other wireless carriers,WISP(wireless internet service providers)and municipalities to place equipment on this tower. 3:Property values adjacent to cell towers are negatively affected as many people are worried about EMF exposure close to towers. There are other market factors that exert a strong influence on the price/value of real property.These factors include:strength of market demand,interest rates,employment/unemployment levels,tax levels, utility costs etc. 4:Proposed tower is too close to existing residences and life stock farms as close proximity to these towers exposes humans and livestock to higher Watt/m'energy exposure in a range of up to several 100 meters,especially when multiple carriers are being hosted on that proposed tower. ISED requires that all radio stations be installed and operated in a manner that complies with Health Canada's "Limits to Exposure to Radiofrequency Electromagnetic Energy in the Frequency Range from 3 kHz to 300 GHz-Safety Code 6(2015)": D82021-42, Ai idy Kai diskakis, http://www.hc-sc.gc.ca/ewh-semt/pubs/radiation/radio guide-lignes direct-eng.php. Bell's proposed tower will be in compliance with Safety Code 6 and is generally less than 2%of it. ISED requires all radiocommunication and broadcasting installations to comply with its regulatory limits on an ongoing basis so that the general public is not subjected to exposure levels above them.Antenna proponents are required to perform an assessment of RF exposure on proposed antenna systems prior to installation to ensure compliance,and to keep records of the assessment. The limit of safety code 6 in Canada is 5.83 watts per meter squared.The signal from a carrier tower at a distance of thirty meters from the tower is greater than 10,000 times below this standard. By the time the signal travels inside the homes in the area around the tower the signal is measured in milliwatts. Please see below links for further information on health and safety. ISED and Health Canada have also jointly produced Frequency Asked Questions(FAQ)available at: http://www.ic.gc.ca/epic/site/smt-gst.nsf/en/sf08792e.html. The following links provide additional reference information from Industry Canada and Health Canada regarding health concerns and radiofrequency energy. ISED-Wireless Communication and Health: http://www.ic.gc.ca/eic/site/smt-gst.nsf/eng/sf09591.html Health Canada Reference: http://healthycanadians.gc.ca/consumer-consom mation/home-ma ison/cell-eng.php 5:The adjacent agricultural land is mainly grasslands with a high population of small birds and bees. Bees are especially sensitive to EMF exposure and it has been proven that these small creates are relying in the earths electromagnetic fields to find their ways back to their hives. Please see above links regards EMF and health/safety. 6;the meeting hosted by the third party contractor was via Zoom and many of my neighbors were not able to participate as they are older people with no or limited access to such technology—I find that was not the correct way to hold that meeting and I found it interesting that I was the only participant asking questions----it is hard to believe that no one else from my neighborhood participated. Notifications to the public were sent as per the consultation requirements with Oro-Medonte and Innovation,Science and Economic Development(ISED).This included,a notification brochure,a newspaper notice and the virtual information session.Due to COVID 19,an in-person meeting was not allowed.An alternative across the province for all public information sessions has been virtual meetings, including council meetings. 7,Can the tower be moved several 100 meters to the east—away form the residences and horse farm?—I don't see why not? D82021-42, Ai idy Kai diskakis, The tower placement needs to be as close as possible to a hydro connection. Placing the tower hundreds of metres away would not make it feasible to run hydro and in building a gravel access road that runs hundreds of metres.The location of the tower has been signed off by the property owner. Can the tower be camouflaged making look like a tree and not a tower structure? At the proposed height of 76m and given the context of the area,a camouflaged tower is not recommended.Bell Mobility Inc.generally does provide stealth options and have built many tree towers,clock towers,flagpoles etc.These stealth options are provided at the 15-30m tower height range in more urban areas.The tree towers,known as monopines,are usually within a heavily treed context and with a tower height of roughly 30m. Please note that your comments and this response will be registered to the Town of Oro-Medonte in our final public consultation summary report.The Town will review and provide either a letter of concurrence or non-concurrence. Thank you, Shehryar Khan, MCIP, RPP Manager, Planning& Infrastructure FONTUR INTERNATIONAL INC. www.fonturinternational.com D82021-42, Ai idy Kai diskakis, RE:Access to meeting request W9260 belmobiity info Reply Reply All Forward To jdirder@gmailrom Fri 1/51.11411 PM Cc.jdir der@pmherplas[ics.ca iO yo„forward—ti,message on 3/2/2021 10A0 AM. OW4260-Public Resporse.pdf T. 254 K8 eiury mro mo,mar nlaxmeers,2a2p c:aa rm 1. sincereN. obiliN a9 ayszw bAlmob Itv nio�lontunnternat ono mm FW:RE Bell tower approval Line 11N and Warminster SR From:fohn Dirneder<jdL—d,_�@;,,herplastics. Sent:December 15,20201:34 PM To:Weatherell,Todd<tweamerellfalom-medonte ca Subject:RE Bell towerzppmval Line 11N and Wann roster 5R This email originated from outside of Oro-MedonWs email system.Please use properjudgment and cau5on when opening attachments,clicking links,or responding to this email. Dear Mr Weath—ll, I am living adjacent m the proposed Bell-76memr tall-tower on Line 11Narth and Warminster Side road. attended the public information session and my wife and I are having concern and would like to eb registered as opponents as proposed per info session Reasons: 1:towers from Rogers and one other carrier are within two kilometers of the proposed bell rower--these should be used rather than erecting new towers 2:It was mendored that Bell will be using that rower far other than BeII—possibly tow more carriers--again why not use ezistirtg towers 3:Property values adjacent m cell towers are negatively affected as many people are worried about EMF ezposure close to towers 4:proposes tower is tap close to existing residences and life stock farms as close proximity tp these towers exposes humans and livestock to higher Watt/.'energy ezposure in a range of up to several IDO meters,especially when multiple re being halted on that prop-,,d tower. 5:the adjacent agricultural land is mainly grasslands with a high population of small birds and bees.Bees are especially sensitive to EMF exposure and it has been proven that#hese small creates are relying in the earths electromagnetic I.,to find their ways back to their hives. 6;the meeting hosted by the third party contractor was via Zoom and many of my neighbors were not able to participate as they are older people with no or limited accessm such technology—I find that was not the correct way to hold that meeting and I foundit interesting that I was the.only participant asking questions—it is hard m believe that no one else from my neighbochoad participated. Besides the above,the following should be asked form Bell: Can the tower be moved several 10D meters m the east—away farm the.residences and horse farm?—I don't see why not? Can the tower be camouflaged making look like a tree and not a tower structure. Forthe record: Johann Dirneder Linda White RR}—Line Il North Coldwater,ON,LOKIED D82021-42, Ai idy Kai diskakis, Appendix E-Attendance List November 26', 2020 Virtual Public Open House Name Contact Information John Dirender jdirender@gmail.com RR3— Line 11 North, Coldwater Lance Whitmore lancewhitmore@rogers.com 3955 Line 11 N, Oro Medonte Bill LaFraugh Bdml 477@hotmail.com 3985 Line 11 North, Oro Medonte 705-326-3060 Kate Henry kahenrv@bell.net D82021-42, Ai idy Kai diskakis, END 10.e) DS2021-49, Curtis Shelswell, Manager, Municipal Law Enforcement/Ch... 'township �f Report Proud heritage, Exciting Future Report No. To: Prepared By: DS2021-049 Council Curtis Shelswell, Manager of Municipal Law Meeting Date: Subject: Motion # April 14, 2021 Use of Bicycles-Municipal Law Enforcement Patrols Roll #: R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended that: 1. That Report No. DS2021-049 be received and adopted. 2. That Council approve Option # 1 as outlined within the report. 3. That the costs for the purchase or rental of bikes be funded from the approved 2021 Vehicle Acquisition budget surplus. 4. And further that the Manager, Municipal Law Services/Chief Municipal Law Enforcement Officer report back to Council in the fall of 2021 on the success of the initiative. Background: Through the 2020 By-law Review that was presented to Council on August 12, 2020, it was identified that the Municipal Law Enforcement Division was interested in exploring the option of utilizing bicycles for patrols during the spring, summer and fall months. There is 28 kilometers of trail that runs through the Township that connects the Township to both the Cities of Orillia and Barrie. The Rail Trail has designated parking areas at certain points along the way to promote active usage and is most commonly used for walking/hiking and biking. This additional enforcement tool would assist staff in monitoring and patrolling the Rail Trail, an area that does not typically get a significant amount enforcement other than a quick drive by at each of the intersecting lines. In the past, Municipal Law staff have removed the center bollard in order to gain access with a vehicle but feel this provides a risk to pedestrians and other traffic as the rail trail is not wide enough for two vehicles to safely cross paths. Development Services April 14, 2021 Report No. DS2021-049 Page 1 of 4 Page 85 of 236 10.e) DS2021-49, Curtis Shelswell, Manager, Municipal Law Enforcement/Ch... The Rail Trail sees a large volume of traffic through the different seasons and this level of activity is expected to continue to increase. Municipal Law staff have received concerns regarding dogs being walked off leash on the rail trail given that individuals are aware that there is currently no active patrol of the Rail Trail and is only viewed from the intersecting Concession roads. This limited access provides the ability for individuals to have their dog(s) to run free as they walk along the trail; notwithstanding this is contrary to Township by-laws. Although this may seem to be a minor concern/issue to some, the Municipal Law Division has dealt with a variety of situations where active patrols of the trails would have been of assistance such as: a dog running at large and an individual on a bicycle meeting causing the individual on the bicycle to lose control and be thrown from their bike or two dogs coming together and with both dogs not under the control of a leash a resulting altercation between the pets and/or an attack. Further, the use of the Rail Trail by motorized vehicles, from ATV's to dirt bikes, is clearly evidenced from the tracks located around the bollards. Having a staff presence on the Rail Trail will provide the opportunity for education to individuals that this type of use is not permitted and creates a safety concern for everyone; and in the event there continues to be by-law contravention enforcement will be possible. Other concerns that the Division experiences on the Rail Trail include: • Littering • Failure to remove excrement Having Municipal Law staff on the Rail Trail would also provide a second set of eyes for the Operations staff as officers would be able to report back on issues related to drainage, dead/dying or fallen trees and noxious weeds. In reviewing surrounding municipalities whether they utilize bicycles for municipal law purposes, it was determined that the City of Orillia, City of Barrie, Town of Innisfil and Township of Tiny all utilize bikes to assist with municipal law enforcement patrols. Their usage in these municipalities ranges from parking enforcement to parkland and trail patrols. Analysis: Providing this additional enforcement would benefit the different users and ensure that the Rail Trail is being used in conjunction with Township By-laws, making each users experience of the Rail Trail a safe and enjoyable one. The use of bicycles would increase the Township staff presence on the Rail Trail and provide additional abilities for public interactions and education before considering the enforcement approach. Bike enforcement is a green approach with zero emissions that would provide the municipality with the opportunity to expand our education and Development Services April 14, 2021 Report No. DS2021-049 Page 2 of 4 Page 86 of 236 10.e) DS2021-49, Curtis Shelswell, Manager, Municipal Law Enforcement/Ch... enforcement role and increase the Municipal Law staff presence in areas that do not typically experience enforcement. To implement patrols by the Municipal Law Enforcement Division through bicycles and increase the Township staff presence on the Oro-Medonte Rail Trail throughout the spring, summer and fall it is recommended that two bicycles be considered. Below are three options for Council's consideration: Option #1 To approve the purchase of two bicycles and required equipment utilizing the remaining allocation from the 2021 Capital fleet purchase. Staff would track their activities and the enforcement and report back to Council in the fall of 2021 on the effectiveness of this initiative. Option #2 To approve the rental of two bikes and purchase of the required additional equipment for the 2021 season, utilizing the remaining allocation from the 2021 Capital fleet purchase. Similar to Option #1, staff would track the activity and enforcement, report back to Council in the fall of 2021 on the effectiveness of the initiative, and consideration of purchasing bicycles prior to the 2022 season based on the effectiveness of the initiative. Option #3 To not approve the request for the utilization of bicycles within the Municipal Law division for patrols to assist with public education and enforcement. Financial / Legal Implications / Risk Management: Below is a breakdown of the costs associated with the purchase the bicycles: Bicycle $750.00 per unit Fender rack $69.99 per unit Fender bag $59.00 per unit Helmet $39.99 per unit Lights $39.00 per unit Lock $39.99 per unit Total price per unit: $997.97 per unit Below would be the cost for renting the bikes: One day rental $25.27 per unit Five day rental $75.80 per unit Thirty day rental $227.40 per unit Development Services April 14, 2021 Report No. DS2021-049 Page 3 of 4 Page 87 of 236 10.e) DS2021-49, Curtis Shelswell, Manager, Municipal Law Enforcement/Ch... Required to purchase the fender rack, bag, helmets, lights and lock. (Cost of $ 247.97 per unit) $40.00 per bike upon return for maintenance and cleaning. The Municipal Law Division had an approved 2021 budget allocation of $ 35,000 for the new vehicle purchase. The 2021 Dodge Caravan that was purchased was acquired below the 2021 budget allocation and therefore the costs to either purchase or rental bicycles for the 2021 season would be offset by this approved unspent allocation. Policies/Legislation: Parkland By-law ATV By-law Corporate Strategic Goals: Continuous Improvement and Fiscal Responsibility Consultations: Director, Development Services Municipal Law Enforcement Supervisor CFO/Treasurer Conclusion: The Township continues to experience an increased demand on parkland and trail use throughout the municipality. Whether it is walking their dog, out for a run or out for a bike ride pedestrian and other traffic on the Rail Trail continues to increase. Providing the Municipal Law Enforcement Officers with the ability to patrol all sections of the Rail Trail on bicycles will provide both residents and visitors the opportunity to enjoy the trail in a safe and responsible manner. The Municipal Law Enforcement Division is recommending that Council support Option #1 as outlined in the Analysis of this report and that a report come back for Council's review in the fall of 2021 on the effectiveness of this initiative. Respectfully submitted: Curtis Shelswell Chief Municipal Law Enforcement Officer Approvals: Date Andria Leigh, Director, Development Services April 7, 2021 Robin Dunn, CAO April, 8, 2021 Development Services April 14, 2021 Report No. DS2021-049 Page 4 of 4 Page 88 of 236 10J) DS2021-50, Andria Leigh, Director, Development Services re: Herita... 'township �f Report Proud heritage, Exciting Future Report No. To: Prepared By: DS 2021-050 Council Andria Leigh, Director, Development Services Meeting Date: Subject: Motion # April 14, 2021 Heritage Committee Appointment Roll #: R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended: 1. That Report No. 2021-050 be received and adopted. 2. That the appropriate by-law to amend the by-law to establish the Heritage Committee and appoint up to six (6) members of the Public be brought forward for Council's consideration; 3. That Council support the appointment of two additional members to the 2018- 2022 Heritage Committee being Stephen Davids and Jessie Woodrow; and 4. That all applicants be advised of Council's decision under the Mayor's signature. Background/Analysis: On February 13, 2019 Council through Motion No. C-190213-6 appointed the following members to the Oro-Medonte Heritage Committee for the 2018-2022 term of Council: • Chris Eaves • Dorothy Moore • Kayla Thibeault • Robert Tudhope • Ruth Fountain Unfortunately on November 16, 2020 the Heritage Committee received the resignation from Chris Eaves from the Heritage Committee with regrets; this was received by Council at their November 25, 2020 Council meeting. In accordance with Section 6 of By-law 2019-021 the By-law to Establish a Heritage Committee when a member ceases to be a member before the expiration of their term, Council may appoint another eligible person for the unexpired portion of the term. Further they by-law identifies Five (5) member of the Public to be appointed. Development Services April 14, 2021 Report No. 2021-050 Page 1 of 4 Page 89 of 236 10.f) DS2021-50, Andria Leigh, Director, Development Services re. Herita... The Heritage Committee vacancy was advertised and also posted on the Township's website with applications being received until January 25, 2021. A total of 6 applications were received; however one was received after the submission deadline. On January 27, 2021 the applications were reviewed by Council and a process was established for interviews and subsequent recommendation back to Council for appointment. Each of the 5 applicants was invited to participate in an interview with the following individuals: Mayor Harry Hughes, Councillor Cathy Keane (Chair of Heritage Committee), Councillor Tammy DeSousa (Vice Chair of Heritage Committee), Andria Leigh Director, Development Services, and Catherine McLean, Intermediate Planner. These interviews occurred on April 1, 2021 and April 6, 2021. The Interview panel following the completion of the interviews discussed their recommendation to be brought forward to Council. Given the interest and number of highly qualified candidates, each with a passion for heritage and serving their community, the panel discussed a set of criteria for evaluating and making recommendations. These included: 1. Skills, Experience, and Technology Capability 2. Township wide geographic representation 3. Diversity amongst the Committee members The candidates being recommended by the panel will represent areas of the Township not currently covered by the existing members of the Heritage Committee. Additionally their bring skill sets that include familiarity with use of technology, communications, and use of social media platforms. These skills will assist in advancing the mandate of the Committee for additional public education and awareness opportunities. The two candidates being recommended for appointment are: Jessie Woodrow —who resides in the Moonstone area and Stephen Davids —who resides in the Bass Lake area Additionally each of the five candidates was asked if they would be interested should other heritage type committees/projects become available and each responded they would continue to be interested. Should there be specific heritage projects approved through Council the other 3 candidates would be very capable and should be favorably considered for any such future projects/committees or working groups. Given the keen interest and the breadth of candidates, as noted above the recommendation include two (2) additional Public appointments to the Heritage Committee rather than one appointment. It is acknowledged that having an even number of members has the potential to pose a challenge in the event of a tie vote; although to date during this term no matters has required such a close vote. Should Development Services April 14, 2021 Report No. 2021-050 Page 2 of 4 Page 90 of 236 10.f) DS2021-50, Andria Leigh, Director, Development Services re. Herita... Council support this recommendation, an amendment to By-law 2019-021 is required to reflect the appointment of up to Six (6) Member of the Public rather than the current wording "Five (5) Members of the Public". As a go forward this would continue to allow for six members; however should less applicants be received during the next term a smaller number could be appointed without the requirement to amend the current by- law. Financial / Legal Implications / Risk Management: Due to the COVID-19 pandemic the Heritage Committee met on a more limited basis in 2020 and therefore the budget allocation for meetings and mileage was not fully utilized. In accordance with the Township's remuneration by-law (By-law 2020-010) Committee members are compensated $ 80 /meeting in addition to their mileage when attending an in-person meeting. With the addition of a six member to the Heritage Committee the annual compensation identified in the 2021-22 Budget may need to be adjusted for 2022. At a maximum of potentially 10 meetings a year (the Committee does not meet during July and August) the meeting per diem for an additional member would be $ 800 plus mileage. Based on the current pandemic and the number of meetings currently being held in a year, staff for 2021 anticipated being within the approved budget allocation. Policies/Legislation: Ontario Heritage Act Corporate Strategic Goals: Continuous Improvement & Fiscal Responsibility Enhanced Communications & Customer Service Balanced Growth Consultations: Mayor Hughes Councillor Keane Councillor DeSousa Intermediate Planner Attachments: None Conclusion: The panel was pleased to see such a strong list of applicants and keen interest in the Heritage Committee and is therefore looking to include two appointments to the existing Heritage Committee. These additional appointments will provide for coverage from a Development Services April 14, 2021 Report No. 2021-050 Page 3 of 4 Page 91 of 236 10.f) DS2021-50, Andria Leigh, Director, Development Services re. Herita... broader area across the municipality; and also bring a strong skill set in communications to assist with the Committee's mandate for public education and awareness of the Township cultural heritage. Respectfully submitted by Andria Leigh on behalf of: Mayor Harry Hughes Councillor Tammy DeSousa Councillor Cathy Keane Approvals: Date Andria Leigh, Director of Development Services April 7, 2021 Robin Dunn, CAO April 8, 2021 Development Services April 14, 2021 Report No. 2021-050 Page 4 of 4 Page 92 of 236 10.g) F12021-8, Derek Hnatiuk, Manager, Finance/Deputy Treasurer re: Sta... 'Township �f Report Proud heritage, Exciting Future Report No. To: Prepared By: F12021-08 Council Derek Hnatiuk Meeting Date: Motion # April 14, 2021 Statement of 2019 Development Charges Roll #: Activity R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended: • That Report No. F12021-08 be received; and • That Council accepts the Treasurer's declaration that the Township is in compliance with section 59.1(1) of the Development Charges Act, 1997; and • That Report F12021-08 and related attachments be posted on the Township's website Background: The purpose of this report is to provide Council with information on the Township's Development Charges and related transactions as of December 31, 2019. As Council is aware, the Development Charges Act (DCA) enables municipalities to pass Development Charges By-Laws, which permit the collection of development charge funds to assist in paying the costs to service growth related initiatives of the Township. As identified in the Development Charges Act, 1997, S.O. 1997, c. 27, s. 43: (1) The Treasurer of a municipality shall each year on or before such date as the council of the municipality may direct, give the council a financial statement relating to development charge bylaws and reserve funds established under section 33; Finance April 14, 2021 Report No. F12021-08 Page 1 of 4 Page 93 of 236 10.g) F12021-8, Derek Hnatiuk, Manager, Finance/Deputy Treasurer re: Sta... (2) A statement must include, for the preceding year, statements of the opening and closing balances of the reserve funds and of the transactions relating to the funds and such other information as is prescribed in the regulations; and In the past, a municipality was required to file the Treasurer's report with the Minister within 60 days of the presentation of the report to Council. In accordance with Section 43 of the DCA, this requirement has been removed and replaced by a requirement that Council shall ensure that the statement is available to the public and that the Treasurer shall give a copy of the statement to the Ministry of Municipal Affairs and Housing upon request. Section 59.1 (1) of the DCA specifically prohibits municipalities from imposing additional payments on developers or requiring construction of a service unless specifically authorized under the DCA or another Act. This provision does not affect a municipality's right to include conditions for installation or payment for local services but is intended to close the door on other "voluntary" payments that may have been sought by municipalities outside the legislative framework. The importance that the province places on this section is reinforced by (a) requiring that the Treasurer's report include a statement confirming that the municipality is in compliance with Section 59.1(1) and (b) granting extensive investigative powers to the Ministry of Municipal Affairs and Housing to investigate whether a municipality is in compliance. The Township does not require any "voluntary" payments from developers and the Treasurer's statement below will confirm that we are in compliance with Section 59.1 (1). In order to comply with these reporting requirements: • The Treasurer confirms that, for 2019 development charges reporting, the Township is in compliance with Section 59.1(1) of the Development Charges Act, 1997; and, • The recommendations to Report F12021-08 include Council's acceptance of the Treasurer's statement and Council's direction to post this report and related attachments on the Township's website. Analysis: 2019 Total Balance Development Charges Reserve Funds totaled $2,226,470 at December 31, 2019. Table 1 summarizes 2019 Development Charges Reserve activity for the Township. Finance April 14, 2021 Report No. F12021-08 Page 2 of 4 Page 94 of 236 10.g) F12021-8, Derek Hnatiuk, Manager, Finance/Deputy Treasurer re: Sta... Table 1 Beginning balance in Jan 1, 2019 $2,739,625 Development charges received during 534,755 the year Interest earned 63,638 Capital projects funded by (1,111,548) development charges during 2019 Closing balance Dec 31, 2019 $2,226,470 Contributions 2019 Contributions to the Development Charge Reserve Funds were $598,393 and allocated to the individual departments in 2019. Contributions include $534,755 coming from development activity in the Township and $63,638 in earned bank interest. Contributions were allocated to the individual departments per Schedule A-C of By-Law 2019-001 passed by Council on October 23, 2019 and were included in the Township's 2019 Development Charge Background Study that was prepared by Watson & Associates Ltd. Allocations Use of Development Charge Reserve funds totaled $1,111,548, with $43,300 being allocated to the 2019 Development Charges Background Study and $1,068,248 to fund 2019 capital projects incurred in 2019 due to development growth in the municipality. A Statement of Development Charge balances and transactions in 2019, by service area, is listed in Schedule A. Financial / Legal Implications / Risk Management: • Financial implications discussed above Policies/Legislation: • Development Charges Act, 1997 • Ontario Regulation 82/98 Corporate Strategic Goals: • Continuous Improvement & Fiscal Responsibility Finance April 14, 2021 Report No. F12021-08 Page 3 of 4 Page 95 of 236 10.g) F12021-8, Derek Hnatiuk, Manager, Finance/Deputy Treasurer re: Sta... Consultations: • CFO/Treasurer Attachments: Schedule A — Statement of Development Charges as at December 31, 2019 Conclusion: It is recommended that: • That Report No. F12021-08 be received; and • That Council accepts the Treasurer's declaration that the Township is in compliance with section 59.1(1) of the Development Charges Act, 1997; and That Report F12021-08 and related attachments be posted on the Township's website Respectfully submitted: Derek Hnatiuk Manager, Finance / Deputy Treasurer Approvals: Date: Shannon Johnson, Chief Financial Officer/ Treasurer April 7, 2021 Robin Dunn, Chief Administrative Officer April 8, 2021 Finance April 14, 2021 Report No. F12021-08 Page 4 of 4 Page 96 of 236 Schedule A Township of Oro-Medonte Statement of Development Charge Activities As at December 31, 2019 0 (Q General Government Fire Protection Roads&Structures Recreation Total l N Opening Balance-Jan 1,2019 $ 83,026 $ 554,593 $ 270,838 $ 1,997,220 $ 2,739,625 0 Revenues 00 Development Charges Act 14,774 76,498 239,023 204,460 534,755 0 Interest Income 34 6,319 5,955 51,330 63,638 Total Revenues 14,808 82,817 244,978 255,790 598,393 2 Expenses =3 M Transfers to Operating 5,000 - 5,000 Transfers to Capital (30,206) 845,583 271,840 19,331 1,106,548 Total Expenses (30,206) 850,583 271,840 19,331 1,111,548 !v Closing Balance-Dec 31,2019 M $ 38,012 $ 213,173 $ 243,976 $ 2,233,679 $ 2,226,470 (D -1 Iv n v p m � cfl 0 o_ N W (D W N (D (D 0) !v 10.h) CS2021-7, Janette Teeter, Deputy Clerk re: 2021 Oro-Medonte Citize... '7ownship �f Report Proud heritage, Exciting Future Report No. To: Council Prepared By: CS2021-7 Janette Teeter Meeting Date: Subject: 2021 Oro-Medonte Motion # April 14, 2021 Citizen and Ontario Senior of the Year Awards Roll #: R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended: 1. That Report CS2021-7, Janette Teeter, Deputy Clerk re: 2021 Oro-Medonte Citizen and Ontario Senior of the Year Awards be received and adopted. 2. That John Crawford be approved by Council as the recipient of the 2021 Oro- Medonte Citizen of the Year Award as voted by the Citizen/Senior of the Year Advisory Group through the approved voting process. 3. That Sheila Craig be approved by Council as the recipient of the 2021 Ontario Senior of the Year as voted by the Citizen/Senior of the Year Advisory Group through the approved voting process. 4. That staff proceed accordingly to arrange the two award recognition ceremonies 5. That a review be completed with the Group members to solicit their input and any suggested improvements that may be considered prior to the 2022 process. 6. And that the recipients be notified of Council's decision under the Mayor's signature. Background: At the February 10, 2021 Council meeting, Council approved that, for the duration of the state of emergency and/or while restrictions are in place that limit in-person meetings, voting for the Oro-Medonte Citizen and Ontario Senior of the Year awards would occur using a mail-in/drop-off ballot system (Attachment #1). Through this approved process each Advisory Group member would have the opportunity to vote for one candidate for each of the award categories. The notice to accept nominations was sent through various means as follows: - posted on the website, - sent out through social media platforms, - added to Announcements to regular Council meeting agendas; Corporate Services April 14, 2021 Report No. CS2021-7 Page 1 of 3 Page 98 of 236 10.h) CS2021-7, Janette Teeter, Deputy Clerk re: 2021 Oro-Medonte Citize... - emailed to numerous Township groups. The nomination form was available for completion and submission to the Clerk's division by the deadline of Friday, March 12, 2021. All nominees remain on the ballot for four years along with new nominees that are added each year. This practice has been utilized since 2017 in order for the Advisory Group to receive consistent and encourage detailed information to make an informed decision. The new process approved by Council as noted earlier in this report was implemented. After the nomination deadline, packages were mailed to the Oro-Medonte Citizen and Ontario Senior of the Year Advisory Group members for their review and selection of a recipient for each award category. Each Advisory Group member also received a secrecy ballot for each award category with instructions to complete and return by mail or drop-off to the Township office by Thursday, April 1, 2021, 12:00 p.m. Noon. The envelopes containing the secrecy ballots were opened and tallied by the Director, Corporate Services and Deputy Clerk at 12:30p.m. Thursday, April 1, 2021 at the Township Administration Centre. Analysis: For each award, thirty one (31) secrecy ballots were issued to Advisory Group Members and twenty two (22) secrecy ballots were returned to the Township. One envelope was received after the deadline. When tallying, one ballot was rejected. Based upon the secrecy ballots returned to the Township by the cut-off time, the following individuals received the majority votes: Oro-Medonte Citizen of the Year— John Crawford; Ontario Senior of the Year— Sheila Craig. As noted in CS2021-3, this was in part, a new process for 2021 and reflective of the restrictions that COVID-19 has placed on municipal operations. Accordingly, with respect to a process improvement perspective and assessing the merits of the 2021 modified process, staff are recommending that a review be completed with the Group members to solicit their input and any suggested improvements that may be considered prior to the 2022 process. Staff have subsequently received comments from members of the Advisory Group expressing their appreciation for the opportunity to vote this year by mail despite the challenges created by the pandemic. Staff believe this alternative vote method was advantageous from an accessibility perspective with respect to anyone that may experience a mobility or transportation barrier. Corporate Services April 14, 2021 Report No. CS2021-7 Page 2 of 3 Page 99 of 236 10.h) CS2021-7, Janette Teeter, Deputy Clerk re: 2021 Oro-Medonte Citize... Financial / Legal Implications / Risk Management: None. Policies/Legislation: None. Corporate Strategic Goals: • Continuous Improvement & Fiscal Responsibility • Enhanced Communications & Customer Service Consultations: • Clerk • Director, Corporate Services Attachments: • Attachment #1: CS2021-3 Conclusion: The process utilized in 2021, albeit different from previous years, was successfully executed resulting in the recommendations to award the Oro-Medonte Citizen of the Year and Ontario Senior of the Year as noted above. Both of these awards are held in high regard within the municipality and staff are pleased that appropriate accommodations were able to be made to enable the awards to continue in 2021. Respectfully submitted Janette Teeter, Deputy Clerk Approvals: Date Yvonne Aubichon, Clerk April 2, 2021 Donna Hewitt, Director Corporate Services April 2, 2021 Robin Dunn, CAO April 7, 2021 Corporate Services April 14, 2021 Report No. CS2021-7 Page 3 of 3 Page 100 of 236 10.h) CS2021-7, Janette Teeter, De k re: 2 24Qro-Medonte Citize... township of Report Proud Heritage, Exciting Future Report No. To: Council Prepared By: CS2021-3 Janette Teeter Meeting Date: Subject: Oro-Medonte Citizen Motion # February 10, 2021 and Ontario Senior of the Year 2021 Meeting/Voting Roll #: Process R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended: 1. That Report CS2021-3 be received and adopted. 2. That Council approve Option 1 as outlined in CS2021-3. 3. That staff proceed accordingly. Background: The Township of Oro-Medonte, historically, has awarded Township residents) as recipients for two annual awards: 1. The Oro-Medonte Citizen of the Year; and 2. The Ontario Senior of the Year. By-Law No. 2011-029, A By-law to Continue a Citizen/Senior of the Year Advisory Group for the Township of Oro-Medonte is included as Attachment#1 which establishes the Group and its mandate. Staff usually begin the nomination process in February of each year advertising for requests for nominations for the two awards. The current process provides notification to the Group members, posting of a notice/nomination form on the website, social media, and via emails to numerous Township organizations, etc. Following the call for nominations, the Citizen/Senior of the Year Advisory Group traditionally meet the last Monday in March to vote on their choice of recipient(s) for each award and make recommendation to Council. The Group's draft minutes are considered at the first Council meeting in April as the Provincial Award deadline is April 30 in each year. Historically, award recognitions are done the last meeting in June before Council's summer recess and recipients are also recognized during the parade and at the Opening Ceremonies during the Oro World's Fair. Corporate Services February 10, 2021 Report No. CS2021.3 Page 1 of 4 Page 101 of 236 10.h) CS2021-7, Janette Teeter, Deputy Clerk re: 2021 Oro-Medonte Citize... In 2015, the Citizen/Senior of the Year Advisory Group passed Motion No. CSY150330- 13 (Attachment#2); outlining the voting process. The annual meeting for the 2020 Citizen/Senior of the Year Group was cancelled in March, 2020 due to COVID-19. With respect to the current restrictions in place due to COVID-19, the purpose of this report is to have Council determine whether to continue with the selection and, if so, provide options for the 2021 process, for Council's consideration and decision regarding the Oro-Medonte Citizen of the Year and Ontario Senior of the Year awards. Analysis: Corporate Services staff have reviewed the past process and met via ZOOM to review a "mock" electronic meeting and secret/confidential electronic voting process. Staff have determined that it is possible to conduct a confidential electronic voting process utilizing this technology. Staff have subsequently contacted the Group members to confirm their availability to attend via an electronic meeting. At the time of drafting this report, the following are the results for members of the advisory group's availability or ability to attend an electronic meeting: • 8 Yes • 7 No. Comments included no computer and not comfortable with the electronic meeting process; • 7 Potentially. Comments included if a family member could possibly assist them, could complete a paper ballot. • 7 Awaiting a response. The voting process is the key component of the meeting. The Township strives to accommodate as many participants as possible to achieve an accessible, fair and confidential vote process. As noted above, not all advisory group members would have the resources to participate in a zoom electronic voting process. Given the current restrictions in place due to COVID-19, the following options are presented for Council's consideration. Motion No. CSY15023013, item 5 provides that further discussion and amendments to the procedure may be made. Therefore in the absence of the advisory group's ability to meet, staff are providing the following change in voting procedure options for Council's consideration. Option I 1. For the duration of the state of emergency and/or while restrictions are in place that limit in-person meetings, voting would occur using a mail-in/drop-off ballot Corporate Services February 10, 2021 Report No. CS2021-3 Page 2 of 4 Page 102 of 236 10.h) CS2021-7, Janette Teeter, Deputy Clerk re: 2021 Oro-Medonte Citize... system where each committee member would have the ability to vote for one candidate per position. The following steps are required to enable this to occur: a. Mail nomination packages to the Group members with a paper ballot to be dropped off at the Township office or returned via mail in a postage paid return envelope marked "Private and Confidential" to a staff member in lieu of a meeting. b. Staff would consolidate/tally the votes, prepare a summary for the Committee/Council. Option 2 1. Coordinate an electronic meeting. Recognizing that not all of the Group members would be available to participate, staff would not recommend this option as it may disenfranchise and penalize those committee members who do not have the ability/are not comfortable with the Zoom meeting process. Option 3 1. Cancel the meeting and subsequent selection for the 2021 year. Staff would not recommend this option as this is a positive initiative that enables the municipality to recognize the contributions of volunteers and is highly anticipated by residents. Financial 1 Legal Implications 1 Risk Management: Per the By-law to establish the Oro-Medonte Citizen and Ontario Senior of the Year Advisory Group, the members meet on a voluntary basis with no per diem/mileage remuneration. Policies/Leg islation: By-Law No. 2011-029, A By-law to Continue a Citizen/Senior of the Year Advisory Group for the Township of Oro-Medonte. Corporate Strategic Goals: • Continuous Improvement & Fiscal Responsibility • Enhanced Communications & Customer Service Consultations: • Citizen/Senior of the Year Advisory Group Members Corporate Services February 10, 2021 Report No. CS2021-3 Page 3 of 4 Page 103 of 236 10.h) CS2021-7, Janette Teeter, Deputy Clerk re: 2021 Oro-Medonte Citize... • Director, Corporate Services • Clerk • Member municipality (Orillia) Attachments: • Attachment #1: By-Law No. 2011-029, A By-law to Continue a Citizen/Senior of the Year Advisory Group for the Township of Oro-Medonte. • Attachment #2: Motion No. CSY15033013, Voting Process/General Procedures. Conclusion: Staff are recommending option 1, as the best option to ensure all advisory group members have an opportunity to participate in the Citizen/Senior of the Year recommendation process while still enabling the recognition process to continue in a manner that preserves the integrity of the secrecy of the vote. Respectfully submitted Janette Teeter, Deputy Clerk Approvals: Date Yvonne Aubichon, Clerk February 2, 2021 Donna Hewitt, Director Corporate Services February 2, 2021 Robin Dunn, CAO February 3, 2021 Corporate Services February 10,2021 Report No. CS2021.3 Page 4 of 4 Page 104 of 236 10.h) CS2021-7, Janette Teeter, Deputy Clerk re: 2021Ciro-Medonte Citize... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO.2011-029 A Bylaw to Continue a Citizen/Senior of the Year Advisory Group for the Township of Oro-Medonte and repeal By-Law No. 2010-042 WHEREAS Section 224 of the MunicipalAct,2001, S.O.2001, c.25, as amended, provides that the role of Council is to ensure that the administrative practices are in place to implement the decisions of Council. AND WHEREAS Council deems it expedient to continue a Citizen/Senior of the Year Advisory Group for the Township of Oro-Medonte. NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the mandate of the Citizen/Senior of the Year Advisory Group shall be: • To act as an advisory body to Council. • To recommend a resident of the Township of Oro-Medonte to be awarded the Township of Oro-Medonte"Citizen of the Year"award. • To recommend a resident of the Township of Oro-Medonte to be awarded the Ontario"Senior of the Year"award. • All recommendations shall be forwarded to Council for consideration. 2. That each year's successful recipient of the "Citizen of the Year"award and "Senior of the Year"award be appointed to the Citizen/Senior of the Year Advisory Group and attend future yearly meetings. 3. That the public members appointed to the Citizen/Senior of the Year Advisory Group shall serve on a volunteer basis, with no remuneration. 4. That the Township of Ora-Medonte's Procedural By-law shall govem the proceedings and activities of the Citizen/Senior of the Year Advisory Group. 5. That By-Law No.2010-042 be hereby repealed in its entirety. 6. This by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 9T" DAY OF FEBRUARY,2011. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE ayor, ghes CI rk,J. as Irwin Page 105 f 236 10.h) CS2021-7, Janette Teeter, Deputy Clerk re: 2021 Oro-Medonte Citize... (Vn��f Proud Herifage,Exciting Furure The Township of Oro-Medonte Citizen/Senior of the Year Advisory Group General Voting Procedure Per Motion No. CSY150330-13 Motion No. CSY150330-13 Moved by Bob Gregory, Seconded by Isabel Shepard It is recommended that henceforth the Advisory Group continues to vote for the Oro- Medonte Citizen of the Year and Ontario Senior of the Year nominees until there is a majority, of the members present voting, for one candidate. Carried. General Procedure 1. Any candidate who receives a majority (more than 50%) in the Round 1 Vote is declared the winner. 2. If a candidate does not receive more than 50%, the candidate(s) who receive the fewest number of Round 1 Votes (including any candidates that did not receive a vote) are eliminated provided there are at least two candidates with more votes. 3. In the event of a tie, with no candidate receiving a majority, the Group will need to determine how to break the tie so that a candidate may receive a majority of votes. 4. Voting continues until there is a majority winner. 5. If required, further discussion and amendments to the procedure may be made. 6. Per the Township's Procedural By-Law, Item 10.0 e), in the event of a tied vote, the Clerk shall draw a lot consisting of the names that received the tied vote. Page 106 of 236 10.i) DS2021-051 , Andria Leigh, Director, Development Services re: City ... 'township �f Report Proud heritage, Exciting Future Report No. To: Prepared By: DS 2021-051 Council Andria Leigh, Director, Development Services Meeting Date: Subject: Motion # April 14, 2021 City of Orillia Land Needs Assessment Roll #: R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended: 1. That Report No. 2021-051 be received and adopted. 2. That the Township of Oro-Medonte advise the City of Orillia of our interest to be informed at all stages of the City's Municipal Comprehensive Review (MCR) process and request the opportunity to discuss the Township's involvement in the Boundary Expansion Study. 3. That Planning staff continue to monitor the City of Orillia's MCR and the Technical Land Evaluation for Settlement Boundary Expansion study with respect to the potential impacts on the Township of Oro-Medonte. 4. That the Township participating in any discussions with the City of Orillia, the County of Simcoe, and the Townships of Severn and Ramara, and report to Council as needed. Background/Analysis: On March 22, 2021 the City of Orillia Council received a presentation from Hemson Consulting Ltd. regarding their Final Report on the Land Needs Assessment (LNA) for the City in order to implement the Growth Plan for the Greater Golden Horseshoe. This is one of three reports that are being completed by Hemson Consulting Ltd. as part of the City's Municipal Comprehensive Review (MCR) that is underway. The other two reports include the Intensification Strategy and the Employment Land Strategy. At the March 29, 2021 City of Orillia Council meeting, the following recommendation was adopted: "THAT Report DSE-21-09 dated February 17, 2021 from the Development Services and Engineering Department regarding the process to implement A Place to Grow: Growth Development Services April 14, 2021 Report No. 2021-051 Page 1 of 3 Page 107 of 236 10.i) DS2021-051 , Andria Leigh, Director, Development Services re. City ... Plan for the Greater Golden Horseshoe, as well as results of the City's Final Land Needs Assessment be received as information. AND THAT a copy of the report be forwarded to the County of Simcoe, as well as the Townships of Oro-Medonte, Ramara, and Severn and the Chippewas of Rama First Nation." The Township received a March 30, 2021 letter from the City of Orillia and a copy of Report DSE-21-09 (which also includes the Final Hemson Consulting Ltd. Report as Schedule "A" to the staff report). Both of these reports are appended as Schedule 1 to this staff report. As noted in the City of Orillia staff report, the City, similar to the Township of Oro- Medonte is required to bring their Official Plan into conformity with the Growth Plan by July 1, 2022. The process to review and update the City of Orillia Official Plan and bring it into conformity with the Growth Plan and other relevant Provincial policies (such as the Provincial Policy Statement) is referred to as a Municipal Comprehensive Review (MCR). Through the Provincial document, municipalities including the City of Orillia are required to conduct a Land Needs Assessment to determine how the municipality can accommodate its future growth within the planning horizons (to 2051). The County of Simcoe is also undertaking an MCR and LNA process that applies to all the lower tier municipalities, including the Township of Oro-Medonte. The City of Orillia is required to accommodate a growth forecast of 49,000 people and 26,000 employees by 2051. The final Land Needs Assessment was completed by Hemson Consulting Ltd. in December 2020 and indicates that the City has insufficient land area to accommodate the amount of population and employment growth to the year 2051 within its current municipal boundaries. The report concludes that: (1) Based on a low growth scenario a total of 176.5 hectares (436.1 acres) of land is required to accommodate the City's growth forecast to 2051, comprised of 56.5 hectares (139.6 acres) for employment growth and 120 hectares (296.5 acres) for Community Area (housing, local employment, infrastructure and services to sustain residential areas). (2) Based on a high growth scenario a total of 380.6 hectares (940.5 acres) of additional lands being 123.6 hectares (305.4 acres) is for employment area and 257 hectares (635.1 acres) is for Community Area The next stage for the City of Orillia is the completion of a Technical Land Evaluation for Settlement Boundary Expansion. The City issued an RFP for consulting services to complete this study; however at this time Township staff have been unable to confirm if the City has yet awarded this study and the timing to complete the study. This Technical Land Evaluation for Settlement Boundary Expansion study could have significant implications to the Township of Oro-Medonte as the City will be considering options for expansion that could lead to the annexation of lands from the Township. On this basis, Township staff are recommending that communications be provided to the Development Services April 14, 2021 Report No. 2021-051 Page 2 of 3 Page 108 of 236 10.i) DS2021-051 , Andria Leigh, Director, Development Services re. City ... City of Orillia confirming the Township's interest in being informed throughout the process and provided the opportunity to participate in discussions with the City and the Townships of Severn and Ramara at the commencement of the process. Financial / Legal Implications / Risk Management: At this time, staff are unable to confirm the scope of the financial impact that a potential annexation will have on the Township of Oro-Medonte. Until such time as there is more detailed information available on the potential location, amount of land area and assessment base that is encompassed this financial impact cannot be fully determined. Policies/Legislation: Planning Act Municipal Act Corporate Strategic Goals: Continuous Improvement & Fiscal Responsibility Enhanced Communications & Customer Service Balanced Growth Consultations: n/a Attachments: Schedule 1: City of Orillia Staff Report DSE-21-09 dated February 17, 2021 Conclusion: Through the City of Orillia MCR process that is currently underway and the completion of both the Lands Needs Assessment and the Technical Land Evaluation for a Settlement Boundary Expansion Study, the Township will be able to be further informed on the scope of land area and the potential locations for annexation from the surrounding Townships of Oro-Medonte, Severn or Ramara. The annexation by the City of Orillia will have significant implications to the Township of Oro-Medonte residents and assessment base. On this basis it is recommended that the City of Orillia be requested to keep the Township of Oro-Medonte informed throughout the Technical Land Evaluation study process and that communications with the City and the Township of Oro-Medonte, Severn, and Ramara be initiated as soon as possible. Respectfully Submitted: Andria Leigh, RPP April 8, 2021 Approvals: Date Robin Dunn, CAO April 9, 2021 Development Services April 14, 2021 Report No. 2021-051 Page 3 of 3 Page 109 of 236 10.i) DS2021-051 , Andria Leigh, Director, Development Services re: City ... CITY OF ORILLIA TO: Council Committee— March 22, 2021 FROM: Development Services & Engineering Department DATE: February 17, 2021 REPORT NO: DSE-21-09 SUBJECT: Implementing A Place to Grow: Growth Plan for the Greater Golden Horseshoe Final Report on City's Land Needs Assessment Recommended Motion THAT Report No. DSE-21-09 be received as information; AND THAT a copy of the report be forwarded to the County of Simcoe and the Townships of Severn, Ramara and Oro-Medonte. Purpose The purpose of this report is to inform Council on the process the City is currently going through to implement A Place to Grow: Growth Plan for the Greater Golden Horseshoe. This report also includes the results of the City's Final Land Needs Assessment attached as Schedule "A" to this report. Background & Key Facts • All municipalities located within that portion of the province governed by the 2019 A Place to Grow: Growth Plan for the Greater Golden Horseshoe, as amended (Growth Plan) are required to bring their Official Plans into conformity with the Growth Plan by July 1, 2022. • The Places to Grow Act, 2005 as amended in 2020, includes provisions for municipalities to submit proposals to the Minister of Municipal Affairs and Housing that would detail how the municipality plans to remedy a situation of non-conformity if the municipality has not brought their Official Plan into conformity with the Growth Plan by July 1, 2022. • The process to review and update the City's Official Plan to ensure that it conforms with the Growth Plan and other provincial policy and legislation, is referred to as a Municipal Comprehensive Review (MCR). • The Provincial Policy Statement, 2020 (PPS) sets out, amongst other matters, that municipalities must maintain the ability to accommodate residential and employment growth through the planning horizons set out in the PPS. This required accommodation is done by designating land for the applicable land uses in a municipality's Official Plan, and by having the servicing capacity in place to accommodate that growth. K\ADMINISTRATION\C11 - Reports to Council\2021\Council Committee\DSEp4g&9t14r6rf2 is Assess ment\DSE-21-09- Land Needs Assessment.doc 10.i) DS2021-051 , Andria Leigh, Director, Development Services re. City ... • The Province requires that municipalities carry out a Land Needs Assessment to determine how, or if, a municipality can accommodate its future growth within the planning horizons. • As part of the background work associated with the City's MCR, the City, in September 2018, hired Hemson Consulting Ltd. to prepare the City's Land Needs Assessment (LNA), an Employment Strategy, and an Intensification Strategy which are the foundational reports necessary to complete the City's MCR. This work was originally slated to be completed by September of 2019. • On June 25, 2018, Council passed the following resolution: "THAT, further to Report DSE-18-25 dated June 8, 2018 from the Development Services and Engineering Department, staff be directed to consider Orchard Point, with the exception of the lands with frontage along Athedey Road (Highway 12) for designation as "Living Area — Stable Neighbourhood"in the City's next Official Plan Review and Update." • As a result of the Council resolution, staff asked Hemson Consulting Ltd. to include, in its LNA work, an analysis of the potential to down designate the Orchard Point area from "Living Area — Intensification Area" to "Living Area — Stable Neighbourhood". That analysis would determine if such down designation could be accommodated without the need to transfer that amount of intensification potential to another area of the City. • During the Winter of 2019, a letter was issued to municipalities from the Minister of Municipal Affairs and Housing, which requested that municipalities pause their work on their MCR's and the related foundational reports until the Province had completed its work on implementing legislative and policy changes that impact planning. • Subsequently, in the Summer of 2019 work on the City's Land Needs Assessment, Employment Strategy and Intensification Strategy was temporarily suspended in adherence to the Province's request to halt activity on major planning documents until the Province had completed their updates. • On May 1, 2020, the PPS was amended which extended the previous land use planning horizon from 20 years to 25 years. • On August 28, 2020, the Growth Plan was amended which extended the growth forecasts from 2041 to 2051 and established a growth forecast of 49,000 people and 26,000 employees for Orillia by 2051. • On August 28, 2020 the Province released the amendment to the Provincial Land Needs Assessment methodology, in an effort to take a more market-based approach. • In September of 2020, work on the City's Lands Need Assessment was resumed since the Province had completed its review and update of Provincial planning policy documents. • In December of 2020, the final Land Needs Assessment was completed by Hemson Consulting Ltd. Options &Analysis Only one option has been prepared for consideration. H:\ADMINISTRATION\C11 - Reports to Council\2021\Council Committee\DSE�1g�91��r P is Assess ment\DSE-21-09- Land Needs Assessment.doc 10.i) DS2021-051 , Andria Leigh, Director, Development Services re: City ... Option 1 - Recommended THAT Report No. DSE-21-09 be received as information; AND THAT a copy of the report be forwarded to the County of Simcoe and the Townships of Severn, Ramara and Oro-Medonte. City's Land Needs Assessment: The Growth Plan requires that the City plan to accommodate a population of 49,000 people and 26,000 employees by 2051. Hemson Consulting Ltd. has completed a LNA to determine if the City has sufficient land area to accommodate that amount of population and employment growth within its current municipal boundaries, and if not, how much additional land the City will require to accommodate its population and employment growth to the year 2051. The City's LNA is attached as Schedule "A" to this report. It has been determined by the City's LNA that the City's existing municipal boundaries do not contain enough land to accommodate the City's population and employment growth to 2051. Utilizing historic (low) growth rates, the City's LNA consultants concluded that the City will require a total of 176.5 hectares (436.1 acres) of land to accommodate the City's growth forecasts to 2051. This would be comprised of 56.5 hectares (139.6 acres) for Employment Area and 120 hectares (296.5 acres) for Community Area (which is comprised of housing and local employment, infrastructure and services necessary to sustain residential areas). The PPS sets out that where a municipality cannot accommodate its growth needs within its existing boundaries (i.e. through effective infill and intensification policies), municipal boundary expansions may be expanded through the MCR process. Municipal boundary expansions are governed by the Municipal Act. Within the Municipal Act, the legislation addresses boundary adjustments as "municipal restructuring". Municipal restructuring may include municipal annexation and/or municipal amalgamation. When a LNA has been completed that identifies a requirement to expand a municipality's boundaries to accommodate the projected population and employment growth, the Growth Plan requires further study to determine the feasibility of a settlement boundary expansion. In the City of Orillia context, the required feasibility study must examine the following matters: • Determining the infrastructure capacity and financial viability over the life cycle of the infrastructure assets while completing master water, wastewater, and stormwater planning. • Ensuring the expansion and its servicing will minimize any negative impact on the watershed and the water resource system in terms of quality and quantity and should avoid key hydrologic features (such as rivers, lakes, and Significant Groundwater Recharge Areas). H:\ADMINISTRATION\C11 - Reports to Council\2021\Council Committee\DSEp4g&9t14r6rl2 is Assess ment\DSE-21-09- Land Needs Assessment.doc 10.i) DS2021-051 , Andria Leigh, Director, Development Services re. City ... • Ensuring the expansion will minimize and mitigate the impact on the agricultural system through completion of an Agricultural Impact Assessment and ensure compliance with Minimum Distance Separation. • Ensuring compliance with the Lake Simcoe Protection Plan and the South Georgian Bay Lake Simcoe Source Protection Plan. • Ensuring the expansion is consistent with the Natural Heritage, Water, Agriculture, Minerals and Petroleum, Mineral Aggregates, Culture Heritage, Archaeology, Natural Hazards, and Human-made Hazards policies contained in Sections 2 and 3 of the Provincial Policy Statement. These technical evaluations have been budgeted for in the 2020 Capital Budget process in the amount of $200,000 to retain a full-service planning and engineering consulting firm to study infrastructure planning as well as look at the protection of water resources, natural heritage features and agriculture in support of a required settlement boundary expansion. Any expansion of the City's settlement boundary will require annexation from an abutting Township. Annexation should be based on criteria that is broader than a strict calculation of land need. Due to the complexity and lengthy process of annexation, it is not a process the City wants to undertake more frequently than required. As a result, the City's LNA consultants also examined a "high growth scenario" which exceeds the growth plan forecasts to 2051 but is appropriate in the context of annexation. Under the "high growth scenario" with a population of approximately 59,000 and employment base of 30,500 jobs, a total of 380.6 hectares (940.5 acres) is anticipated to be required of which 123.6 hectares (305.4 acres)for Employment Area and 257 hectares (635.1 acres) for Community Area. Orchard Point Designation: Council provided direction on June 25, 2018 to investigate the possibility of down designating Orchard Point from "Living Area — Intensification Area" to "Living Area — Stable Neighbourhood" as part of the City's next MCR. The City's LNA has determined that the proposed down designation from "Living Area— Intensification Area" to "Living Area— Stable Neighbourhood" will not negatively impact the City's population forecast and 50% intensification target. The City's LNA consultants concluded that the proposed down designation has been projected to result in 11 fewer residential units in the Built Boundary which will not negatively impact the City's ability to meet its minimum Built Boundary growth requirements to 2051. Therefore, Council could consider a proposal to down designate the Orchard Point area as part of its MCR save and except for: • The properties with frontage onto Highway 12 (Atherley Road) • Properties that have been pre-zoned for medium or high density development such as 80, 90, 100 Orchard Point Road (Orchard Point Condominiums), 39 & 41 Orchard Point Road and 19 Orchard Point Road (Sophie's Landing Phases 3 &4). Financial Impact The following budget has been approved for the Official Plan Review & Update process: H:\ADMINISTRATION\C11 - Reports to Council\2021\Council Committee\DSEp4g&9t14r6rl2 is Assess ment\DSE-21-09- Land Needs Assessment.doc 10.i) DS2021-051 , Andria Leigh, Director, Development Services re. City ... • 2018 Capital Budget approval for the Land Needs Assessment, Employment Strategy & Intensification Strategy in the amount of$150,000. • 2020 Capital Budget approval for Technical Land Evaluations in the amount of $200,000. The City's 2022 to 2030 Capital Forecast identifies that as part of the 2022 Budget process, the following budget will be requested: • $180,000 for the Official Plan Review & Update (MCR). It is premature to attempt to quantify the financial impact annexation will have. Consultation Consultation requirements have not been identified at this time. However, as the City's LNA has determined that the City cannot accommodate its future population and employment growth within its current boundaries, it is recommended that a copy of this report be shared with the County of Simcoe, and the Townships of Oro-Medonte, Ramara, and Severn. Economic Development Impact The City's Land Needs Assessment has determined that the City will need to acquire 56.5 hectares (139.6 acres) of Employment Area in order to have enough land to accommodate our employment growth of 26,000 employees by 2051 with an ultimate acquisition of 123.6 hectares (305.4 acres) for a "high growth scenario" with 30,480 employees. It is necessary for the economic health of the City to acquire this land to ensure there is sufficient Employment Area available for new growth. Communications Plan Communication requirements have not been identified at this time. Relation to Formal Plans, City of Orillia Policy Manual and/or Guiding Legislation The recommendation included in this report is supported by: • Provincial Policy Statement, 2020 • 2019 A Place to Grow: Growth Plan for the Greater Golden Horseshoe, as amended. The recommendations included in this report support the following strategic goal identified in Council's 2018—2022 Strategic Plan Realizing Our Potential: 4. Sustainable Growth 0 4.1 Manage growth to accommodate 41,000 residents and 21,000 employment opportunities. 0 4.4 Promote economic development to create employment investment opportunities. H:\ADMINISTRATION\C11 - Reports to Council\2021\Council Committee\DSEp4g&9t14r6rl2 is Assess ment\DSE-21-09- Land Needs Assessment.doc 10.i) DS2021-051 , Andria Leigh, Director, Development Services re: City ... Conclusion The City has completed its LNA to determine the land needed to accommodate the City's forecasted growth to 2051. It has been determined that Orchard Point can be down designated to "Living Area — Stable Neighbourhood" without negatively impacting the City's 50% intensification target in the Built Boundary. According to Council's direction, when work on the City's required MCR begins, staff will direct the consultants to include a down designation of the Orchard Point Area from "Living Area — Intensification Area" to "Living Area — Stable Neighbourhood" for consideration through the required public consultation process. It has been determined that 56.5 hectares (139.6 acres) of Employment Area and 120 hectares (296.5 acres) of Community Area will be required to plan for a population of 49,000 and employees of 26,000 to the year 2051 as required by the 2019 Growth Plan (for a total of 176.5 hectares (436.1 acres)). But, since the City is required to annex land, it is prudent to plan for a "high growth scenario" which would require a total of 380.6 hectares (940.5 acres) of additional land of which 123.6 hectares (305.4 acres) is for Employment Area and 257 hectares (635.1 acres) for Community Area. Schedules ➢ Schedule "A" — City's Land Needs Assessment Prepared by & Key Contact: Jill Lewis, MCIP, RPP Senior Planner Approved by: Ian Sugden, MCIP, RPP General Manager of Development Services and Engineering H:\ADMINISTRATION\C11 - Reports to Council\2021\Council Committee\DSED:�1g&gtlLgr6rf2 is Assess ment\DSE-21-09- Land Needs Assessment.doc 10.i) DS2 �1eg l�,,,�.nsi i , �iQ@sc�rqQpWAppment Services re: City ... FINAL REPORT PREPARED BY HEMSON FOR THE CITY OF ORILLIA LAND N EEDs AsSESSM ENT December 22, 2020 H EMSON 1000 - 30 St. Patrick Street, Toronto ON M5T 3A3 416 593 5090 1 hemson@hemson.com I www.hemson.com Page 116 of 236 10.i) DS2021-051 , Andria Leigh, Director, Development Services re: City ... CONTENTS EXECUTIVE SUMMARY 1. INTRODUCTION . 2. COMMUNITY AREA LAND NEEDS 5 A. Population Growth Outlook 5 B. Housing Needs 6 C. Housing Supply Potential By Policy Area 10 D. Housing Requirement By Policy Area Based on 50% Intensification Rate 15 E. Additional Community Area Land Need 17 3. EMPLOYMENT AREA LAND NEEDS 20 A. Employment Forecasts 20 B. Existing Employment Area Potential 22 C. Additional Employment Area Land Need 24 4. SUMMARY OF LAND NEED 26 A. Community Area Land Needs For Annexation Purposes 26 B. Employment Area Land Needs For Annexation Purposes 29 C. Conclusion 31 Page 117 of 236 10.i) DS2021-051 , Andria Leigh, Director, Development Services re. City ... EXECUTIVE SUMMARY This Land Needs Assessment is the first of three reports that form part of Hemson Consulting's retainer with the City of Orillia to prepare background studies to support the City's Official Plan update, or municipal comprehensive review (MCR). The report determines the land needs for the City to accommodate population and employment forecasts to 2051 contained in Schedule 3 to the Provincial growth management plan A Place to Grow.- Growth Plan for the Greater Go/den Horseshoe, 2019(the Growth Plan), The Land Needs Assessment uses a methodology prescribed by Growth Plan policy 2.2.1.5 and considers regional and local market trends, the demand for housing, lands required for employment activities, the City's current land supply, and the policy requirements of the Growth Plan. Land needs are determined for two types of geography: ■ Community Area, focused around housing and the local employment, infrastructure, and services necessary to sustain residential areas (see Section 2). ■ Employment Area, focused around land for the exclusive use of employment activity. In Orillia, such land is generally found in business parks and industrial areas (see Section 3). Based on the analysis contained in Sections 2 and 3, the City requires approximately 176.5 hectares of developable land, including 120 hectares of Community Area and 56.5 hectares of Employment Area, in order to accommodate population and employment growth to 2051 under Schedule 3 to the Growth Plan. Given the potential need for the City to annex land the report also analyzes long-term land needs under a "high growth" scenario. The total additional land need under the high growth scenario amounts to 380.6 hectares of developable land, including 257 hectares of Community Area and 123.6 hectares of Employment Area. HEMSON Executive Summary 1 1 ■ Page 118 of 236 10.i) DS2021-051 , Andria Leigh, Director, Development Services re: City ... 1. INTRODUCTION This Land Needs Assessment report is the first of three reports that form part of Hemson Consulting's retainer with the City of Orillia to prepare background studies to support the City's Official Plan update, or municipal comprehensive review (MCR).1 The MCR forms part of a process to bring the Official Plan into conformity with the Provincial plan A Place to Grow.- Growth Plan for the Greater Go/den Horseshoe, 2019(the Growth Plan). In August 2020, the Growth Plan was amended so that, among other matters: ■ The time horizon for municipal land use planning in the Greater Golden Horseshoe was extended from 2041 to 2051. ■ Population and employment forecasts contained in Schedule 3 of the Growth Plan, which the City must apply for planning and managing growth through the MCR, were updated and extended to the 2051 time horizon. At the same time the Province prescribed a new methodology for assessing land needs to 2051 (the "Methodology").' Pursuant to Growth Plan Policy 2.2.1.5, the City must use this methodology to assess the amount of land required to accommodate the Schedule 3 forecasts. The Methodology introduces important changes to the municipal land needs assessment process. These include requirements that housing supply and demand be explicitly analysed in terms of total housing and housing by type, that market contingency factors be considered in the determination of available land supply, and that "market demand" be considered in determining the demand required to be accommodated in order to achieve Growth Plan policy targets. Accordingly, this report determines the land needs for the City to accommodate the population and employment forecast to 2051, considering regional and local market trends, the demand for housing, lands required for employment activities, the City's current land supply, and the policy requirements of the Growth Plan. 1 The other studies are an Intensification Strategy and Employment Land Strategy. 2 Land Needs Assessment Methodology for the Greater Golden Horseshoe,2020,released in accordance with Growth Plan policy 5.2.2.1 c). HEMSON Introduction 12 ■ Page 119 of 236 10.i) DS2021-051 , Andria Leigh, Director, Development Services re. City ... The land needs analysis in this report incorporates all relevant data from the 2016 Census and land supply information as of year-end 2019. Adjustments to all base data have been made in order to establish a base year of 2021 for the analysis. The 2021 base year is consistent with the City's MCR work. Land needs are determined for two types of geography: ■ Community Area, focused around housing and the local employment, infrastructure, and services necessary to sustain residential areas. ■ Employment Area, focused around land for the exclusive use of employment activity. In Orillia, such land is generally found in business parks and industrial areas. Ultimately the purpose of the Land Needs Assessment is to determine whether the City has sufficient land to accommodate the Schedule 3 population and employment growth to 2051. Should the analysis reveal a deficiency in land, the City will need to consider whether there are opportunities for accommodating a higher amount of development as intensification or whether any lands in Employment Areas may be appropriate for conversion to non- employment uses to satisfy Community Area land needs. Where appropriate, a settlement area boundary expansion may be warranted. All land in the City is currently designated for urban use. As such, the only process by which the City could expand its settlement area boundary under the Growth Plan is by way of a land annexation from neighbouring municipalities. Given the potentially lengthy and complex process required to annex land, this report provides the City with an understanding of the long-term growth associated with new lands that could exceed the land requirements to accommodate the Schedule 3 forecasts. COVID-19 Disclaimer: This report was prepared during the COVID-19 pandemic, at a time when much of the Greater Toronto Area was entering its second wave of infection and most non-essential businesses were closed. An understanding of the short-term impacts of the pandemic on population and employment growth in Orillia is emerging: ■ Increasing house prices, possibly fueled by the increased settlement of early retirees, conversion of second homes to permanently occupied dwellings, and influx of people willing/able to relocate to the City from more densely populated areas on a temporary or permanent basis. HEMSON Introduction 13 ■ Page 120 of 236 10.i) DS2021-051 , Andria Leigh, Director, Development Services re: City ... ■ Severely reduced employment in important sectors of the local economy, including the accommodation and food sector. This has been somewhat mitigated by the significant increase in day-trippers to the City during the summer months. However, the long-term impacts of COVID-19 remain very uncertain. For the purposes of the Land Needs Assessment, it is assumed that the pandemic will not affect growth and associated land needs in Orillia beyond the assumptions incorporated into the City's Growth Plan Schedule 3 forecasts. HEMSON Introduction 14 ■ Page 121 of 236 10.i) DS2021-051 , Andria Leigh, Director, Development Services re: City ... Z. COMMUNITY AREA LAND NEEDS The approach for determining community area land needs generally follows the six-step approach set out in the Provincial Methodology.' The first step is to analyze the population growth outlook based on Schedule 3. A. POPULATION GROWTH OUTLOOK The City of Orillia is located in the northern part of the Greater Golden Horseshoe, in the Outer Ring of municipalities that surround the Greater Toronto Area and Hamilton (GTAH) as defined by the Growth Plan. The City has a large and active waterfront on Lake Couchiching and Lake Simcoe. Highway 11, which functions as the spine of a major economic corridor extending south through the City of Barrie to the GTAH, loops through the western part of the City. After a period of relatively fast growth in the 1990s, the City's annual population growth rate slowed in the early 2000s to less than 1% (see Table 1). At the time of the last Census in 2016 the population was 32,010.4 Population growth has since accelerated with the increased development of residential lands. The Methodology requires that population projections used to determine housing needs be based on the Schedule 3 forecast in the Growth Plan. To satisfy this requirement the City's land needs assessment is based on population forecasts, by age and sex, included in Appendix B to the background report prepared for the Province as part of the recent Schedule 3 update.' The Reference Forecast in the background report forms the basis of the Schedule 3 forecasts. Schedule 3 forecasts the City's population to be 49,420 in 2051. This represents growth of 14,330 persons over the 30 year period 2021 to 2051 at a compound annual growth rate of 1.1%. This growth rate is slightly higher than the historical average but represents more a Not all components described in the Methodology are applicable to Orillia.As well,the Methodology does not prescribe a specific sequence of steps. 4 Consistent with Schedule 3,population figures in this report represent"total"population that includes an estimate of Census net under-coverage of 2.62%.The equivalent"Census"population is 31,200. 5 Hemson Consulting, Greater Go/den Horseshoe.•Growth Forecasts to 2051,August 2020. HEMSON Community Area Land Needs 1 5 ■ Page 122 of 236 10.i) DS2021-051 , Andria Leigh, Director, Development Services re. City ... modest growth than what has been experienced in the City in the last 5 years. Ultimately, population growth in Orillia will be fuelled by in-migration from the GTAH. Table 1 Pr�Historical and Forecast Population Growth Year Population Net Change Annual Growth Rate 1986 24,890 1991 26,800 1,910 1.5% 1996 28,780 1,980 1.4% 2001 30,140 1,360 0.9% 2006 31,310 1,170 0.8% 2011 31,390 80 0.1% 2016 32,010 620 0.4% 2021 35,320 3,310 2.0% 2026 38,530 3,210 1.8% 2031 40,660 2,130 1.1% 2036 42,890 2,230 1.1% 2041 45,190 2,300 1.1% 2046 47,060 1,870 0.8% 2051 49,420 2,360 1.0% 1991-2021 8,520 0.9% 2021-2051 14,100 1.1% Source: Hemson Consulting The Schedule 3 forecasts are minimums and the City may establish higher forecasts through its MCR. Given the potential need for the City to annex land, an analysis of long- term land needs under a "high growth" scenario is provided in Section 4. B. HOUSING NEEDS The Methodology requires that the population forecast by age group be translated into a forecast of households. To do this, the Methodology prescribes the use of household formation rates for each age group to determine housing need, which is then to be broken down by type of dwelling and grouped into the following categories: single/semi-detached, rowhouses, apartments, and other dwellings.' Finally, the housing growth by type must be s The categories recommended by the Methodology are not consistent with either the housing forecasts set out in Appendix B to the background report prepared for the Province for the recent Schedule 3 update or Census housing definitions. HEMSON Community Area Land Needs 1 6 ■ Page 123 of 236 10.i) DS2021-051 , Andria Leigh, Director, Development Services re: City ... adjusted to account for any replacement of units (e.g. through demolition), changes in rental vacancies, market contingency factors, and other mitigating considerations. The amount and type of housing needed in Orillia is strongly related to the population age structure; an older population forms more households than a younger population. Figure 1 compares the population age structure in the City in 2016 and 2051. The dominant age groups identifiable in 2016 are the Baby Boom generation (generally born 1946-1966) and Baby Boom Echo (or Millennial) generation (generally born 1981-1996). By 2051, the population of the City will be more evenly distributed as the Baby Boom will have surpassed the average age of life expectancy and the inflow of younger, family-forming migrants will bolster the ranks of the working age population. The increasing "flattening" of the City's age structure over the 30 year time horizon means that, while the predominant housing types will be those that meet the needs of larger family households, a greater range and mix of housing will be required. Providing a greater range and mix of housing is in keeping with Growth Plan housing policies. Figure 1 - Orillia Schedule 3 Population Age Structure 2016 &2051 100+ M 95 -99 Mp 90-94 85 -89 80-84 75 -79 70-74 65 - 69 60- 64 55 - 59 50- 54 45 -49 40-44 35 -39 30-34 25 -29 20-24 15 - 19 10- 14 5 -9 0-4 0% 2% 4% 6% 8% 10% ■2016 ■2051 Source: Hemson Consulting HEMSON Community Area Land Needs 7 ■ Page 124 of 236 10.i) DS2021-051 , Andria Leigh, Director, Development Services re. City ... The first step in the determination of housing need is the translation of the population forecast into a forecast of households based on age-specific household formation rates (or headship rates). The City's 2016 and 2051 households by age and the resulting headship rates are provided in Table 2. While household formation rates have declined in recent years it is assumed that they will generally return to 2016 formation rates by 2051. Table 2 Households • - of Primary Household Maintainer AgIelHouseholdsa 2016 2051 Occupied Headship Occupied Headship . . . 15 - 19 30 1.9% 45 1.9% 20 - 24 410 21.5% 514 21.5% 25 - 29 885 46.0% 1,233 46.0% 30 - 34 880 50.3% 1,425 50.3% 35 - 39 700 46.0% 1,277 46.0% 40 - 44 1,015 64.8% 1,818 64.8% 45 - 49 990 57.5% 1,641 57.5% 50 - 54 1,325 58.3% 1,779 58.3% 55 - 59 1,465 60.9% 2,101 60.9% 60 - 64 1,360 62.2% 2,154 62.2% 65 - 69 1,290 65.2% 2,002 65.2% 70 - 74 1,010 66.8% 1,683 66.8% 75 - 79 910 72.4% 1,591 72.4% 80 - 84 565 53.3% 1,000 53.3% 84 - 89 440 59.0% 933 59.0% 90 + 205 36.3% 564 36.3% Total 15 + 13,480 52.0% 21,759 52.6% Source: Hemson Consulting Table 3 shows the household forecast based on the headship rates set out in Table 2. The total number of households in the City is projected to be 21,760 in 2051. This represents growth of 7,280 households over the 30-year period from 2021 to 2051 at an annual growth rate of 1.4%. This growth rate is slightly higher than the historical average growth rate of 1.2% per annum between 1991 and 2021. HEMSON Community Area Land Needs 1 8 ■ Page 125 of 236 10.i) DS2021-051 , Andria Leigh, Director, Development Services re: City ... Table 3 ForecastHistorical and Occupied Occupied Growth Year Households Rate 1986 9,035 1991 10,005 970 2.1% 1996 10,930 925 1.8% 2001 11,620 690 1.2% 2006 12,230 610 1.0% 2011 12,970 740 1.2% 2016 13,480 510 0.8% 2021 14,480 1,000 1.4% 2026 15,920 1,440 1.9% 2031 17,220 1,300 1.6% 2036 18,460 1,240 1.4% 2041 19,730 1,270 1.3% 2046 20,640 910 0.9% 2051 21,760 1,120 1.1% 1991-2021 4,475 1.2% 2021-2051 7,280 1.4% Source: Hemson Consulting The household forecast is then translated into a "market" forecast of housing by type based on the propensity of different household and family types to occupy different types of housing.' The following unit types are distinguished: ■ Singles/Semis—which includes single-detached and semi-detached houses as well as movable dwellings as defined by Statistics Canada for the Census. Singles/Semis also includes existing houses where an accessory unit has been added. ■ Rows—which are row houses as defined for the Census. ■ Apartments—which comprise all apartment buildings, whether greater than or less than 5 storeys (per Census definitions). The market forecast better reflects the City's current pattern of housing than the housing forecast set out in Appendix B to the background report prepared for the Province as part of the recent Schedule 3 update. HEMSON Community Area Land Needs 1 9 ■ Page 126 of 236 10.i) DS2021-051 , Andria Leigh, Director, Development Services re: City ... ■ Accessory Units-which are apartments added to an existing single-detached or semi- detached house. The market forecast housing mix reflects the housing occupancy pattern of the City's future population, based on recent market preferences. The pattern is one in which most homeowners will seek to occupy "ground-related" housing: either single, semi, or more affordable row house unit types. Table 4 sets out the market housing by type forecast. Of the 7,280 housing units required between 2021 and 2051, 47% (3,400 units) will be single and semi-detached units, 28% (2,000 units) will be rowhouses, 21% (1,540 units) will be apartments, and 5% (340 units) will be accessory units. Table 4 Market Forecast of Housing • by Dwelling Unit Type -• Forecast Year Single/Semi Row Apartment Accessory Total Building Units 2021 8,930 1,450 3,650 450 14,480 2026 9,680 1,800 3,940 500 15,920 2031 10,320 2,130 4,210 560 17,220 2036 10,890 2,470 4,500 600 18,460 2041 11,500 2,810 4,750 680 19,740 2046 11,860 3,100 4,960 730 20,650 2051 12,330 3,450 5,190 790 21,760 2021-2051 3,400 2,000 1,540 340 7,280 Growth Mix 46.7% 27.5% 21.2% 4.7% 100% Source: Hemson Consulting C. HOUSING SUPPLY POTENTIAL BY POLICY AREA The City must determine the housing supply potential by unit type in two areas as defined by Growth Plan policy: the delineated built-up area (BUA), which is generally already developed and falls within a delineated Built Boundary; and the designated greenfield area (DGA), which is generally undeveloped but is designated for development in the Official Plan. Housing supply within the Built Boundary establishes the potential for the City to achieve its intensification target prescribed by the Growth Plan: a minimum of 50 per cent of all residential development occurring annually within the BUA. HEMSON Community Area Land Needs 1 10 ■ Page 127 of 236 10.i) DS2021-051 , Andria Leigh, Director, Development Services re. City ... Map 1 illustrates the location of all developable lands currently within the City. Housing supply is mainly: ■ vacant land designated for residential use in the DGA, either side of Highway 11 (in yellow); ■ relatively large blocks of land designated for mixed use within the Built Boundary and DGA (in light blue); and ■ small land parcels suitable for infill development scattered throughout the BUA. Map 1 City of O rl I fia:La nd Supply inventory-Hill Pmli- Paddard and bjor Op.SPa- !` bnrimn . sac P:ae°coonnrea a{ � t }� ? .•'y' - -4}can[InsGudona+ 44cant Canmerclal : Smna Rye MO See .•j' bicn Fa—SuWrvivan -unda W.W hdu Wul Mans Suam"s Park FsW+ Ueda NYdk'd Ora i l�£f��Sy����r U hacanc lWuaald ubsd W.Vacdm w } s `> R.M.Lands -Raws"al bill Y y'`{Y/: I� 1 r Source: Hemson Consulting and City of Orillia Planning Department i. Housing Supply in Approved Plans Housing units by type in Orillia that have been approved in plans of subdivision— represented either by vacant lots or multiple units that have yet to be constructed on designated lands—are summarized in Table 5. The City currently has 3,088 approved units. The units are generally anticipated to be constructed and occupied in the earlier part of the 30 year forecast time horizon. Housing supply in approved plans is evenly distributed between lands within the Built Boundary (1,539 units) and lands in the DGA (1,549 units). Of note is the significant number HEMSON Community Area Land Needs 1 11 ■ Page 128 of 236 10.i) DS2021-051 , Andria Leigh, Director, Development Services re. City ... of apartment units-64% of the total or 1,981 units—that have been approved throughout the City. Table 5 Housing Unit •. be built) in Approved Plans To Year End 2019 DevelopmentHousing Units Built Up Area (BUA) Matchedash Lofts 67 67 BUA Rexton Developments 23 302 574 899 BUA 228 James St.E 65 65 BUA 19 Orchard 23 23 BUA 80.90.100 Orchard 138 138 BUA Forest Heights 30 30 BUA Heritage Square 22 22 44 BUA 75 Barrie Rd 164 164 BUA 395 Barrie Rd. 65 65 BUA 75 Queen St. 20 20 BUA 399 Barrie Rd I 1 1 24 1 24 1 BUA Designated Greenfield Area (DGA) Stone Ridge 416 57 907 1,380 DGA Inch farm 169 169 DGA Sub-Total Built Up Area 45 420 1,074 1,539 BUA Sub-Total DGA 585 57 907 1,549 DGA Total 630 477 1,981 3,088 Source: Hemson Consulting based on City of Orillia Planning Department data ii. Housing Supply on Vacant Lands Determining the housing supply on vacant, designated lands available for development requires estimating the units by type on such lands based on density permissions in the Official Plan and the density of recently constructed subdivisions. Table 6 summarizes the residential supply on land designated for residential and mixed uses in the Built Boundary and DGA. The gross land area represents developable lands after removal of lands designated as Environmental Protection Area. The net land area represents land for housing after removal of publically owned lands such as roads, parks, stormwater management and other infrastructure. A net-to-gross ratio of 65% is applied to gross land area parcels larger than 0.5 hectares to determine net land areas. HEMSON Community Area Land Needs 1 12 ■ Page 129 of 236 10.i) DS2021-051 , Andria Leigh, Director, Development Services re: City ... Table 6 Vacant Residential and Mixed Use Land Supply Area Gross ha Net ha Built Up Area Residential Neighbourhood 6 5 Intensification Area 13 9 Residential I nfill 8 8 Mixed Use Downtown 14 10 Living Area Intensification Area 28 19 Neighbourhood 3 2 Total Built Up Area 72 53 Total Designated Greenfield Area 80 46 Total Vacant Residential Land Supply 152 99 Source: Hemson Consulting, based on City of Orillia data Within the BUA, there is a supply potential for 1,901 units at varying densities depending on the location and mix of land uses (see Table 7). The potential housing unit mix in each area is based on: ■ 20% singles/semis at 18 units per hectare, 80% rows at 23 units per hectare, and no apartment units on residential lands with an overall unit density potential of 22 units per hectare; and ■ 10% singles/semis at 18 units per hectare, 45% rows at 23 units per hectare, and 45% apartments at 100 units per hectare, on mixed use lands with an overall unit density potential of 42 units per hectare, assuming the mix of uses is 75% residential (at 58 units per hectare) and 25% commercial or institutional. The estimate of the unit supply potential in the BUA assumes that Orchard Point, the waterfront development area at the eastern edge of the City, does not develop further as an intensification area but rather as a Stable Neighbourhood designation. This development assumption has no material bearing on the overall Community Area land needs analysis. HEMSON Community Area Land Needs 1 13 ■ Page 130 of 236 10.i) DS2021-051 , Andria Leigh, Director, Development Services re: City ... Table 7 Unit Potential on Vacant Lands in Built Up Area Average Density Total Unit Typical Unit Mix Net ha (units/ha) Potential Single/Semi Row Apt. Residential Lands Neighbourhood 5.1 22 112 22 90 0 Intensification Area 8.7 42 366 37 165 165 Residentiallnfill 7.5 22 165 33 132 0 Mixed Use Lands Downtown 9.8 42 412 41 186 186 Living Area Intensification Area 18.7 42 784 78 353 353 Neighbourhood 1 2.7 22 60 1 12 1 48 0 Total Built Up Area 1 52.61 1 1,901 1 224 1 973 703 Source: Hemson Consulting The year-end 2019 vacant supply in the DGA is 46 net hectares (see Table 8). At an average density of 26 units per hectare this equates to 1,205 potential new units. The assumed density is based on the observed density of recently constructed Stoneridge subdivisions in west Orillia (excluding the large apartment parcel) which has developed at an approximate housing mix of 75% single/semi-detached units and 25% rowhouse units over time. Table 8 Unit Potential on Vacant Lands in DGA Average Density Total Unit Typical Unit Mix Net ha (units/ha) Potential Single/Semi Row Apt. DGA Vacant Lands 46 26 1,205 904 301 0 Source: Hemson Consulting iii. Summary of Housing Supply A final adjustment to the year-end 2019 housing supply is required to account for the estimated number of units completed up to mid-2021, the baseline for the 30 year housing demand to 2051 (see Table 9). The adjustment assumes that unit starts between January and September 2020 will be completed by mid-2021. HEMSON Community Area Land Needs 1 14 ■ Page 131 of 236 10.i) DS2021-051 , Andria Leigh, Director, Development Services re- City ... Table 9 Supply to Accommodate New Units to 2051 Policy Area Approved Plans Vacant Lands Total Current Unit Starts at a Identified Supply for New Unit Constuction Less Jan-Sep 2020 Vacant Land Supply Supply Built Up Area 1,539 1,901 3,440 (80) 3,360 Designated Greenfield Area 1,549 1,205 2,754 (50) 2,704 Total 3,088 3,106 6,194 (130) 6,064 Source: Hemson Consulting based on CHMC Housing Market data The total adjusted housing unit supply in the City is estimated at 6,064 units, including 3,360 units in the BUA and 2,704 units in the DGA. D. HOUSING REQUIREMENT BY POLICY AREA BASED ON 50% INTENSIFICATION RATE Growth Plan policy 2.2.2.1 a) requires that the City achieve a minimum intensification target of 50 per cent of all residential development occurring annually within the delineated built- up area. Table 10 shows the location of housing: ■ constructed between 2006 and 2014, before the intensification target came into effect; ■ constructed between 2015 and 2018, during the first three years of the intensification target (when it was 40%); and ■ in currently approved plans of subdivision. The table shows that the City's intensification target is eminently achievable as 50% of all units constructed between 2015 and 2018 were within the built-up area and 50% of all units in approved plans are within the built-up area. HEMSON Community Area Land Needs 1 15 ■ Page 132 of 236 10.i) DS2021-051 , Andria Leigh, Director, Development Services re: City ... Table 10 Location of Units Built Since 2006 Plus Plans in Progress Built Designated • Area • Greenfield Area Units Built 2006-2014 1,080 460 1,540 2015-2019 600 600 1,200 Approved Plans 1,540 1,550 3,090 Total Units 3,220 2,610 5,830 Share of 2006-2014 70% 30% 100% 2015-2018 50% 50% 100% Approved Plans 50% 50% 100% Total Units 55% 45%1 100% Source: City of Orillia building permit and vacant supply data Table 11 accordingly allocates the occupied household forecast between the BUA and DGA under the prescribed 50% intensification rate. The theoretical unit growth in each policy area is 3,640 units. Table 11 Forecast 2021-2051 Housing Unit Growth by Policy Area Total Unit Growth Intensification Built Up Area Designated Rate Greenfield Area 2021-2051 7,280 50%1 3,640 1 3,640 Source: Hemson Consulting An adjustment to the allocation of housing in Table 11 is required in order to remove accessory units as these units are constructed within existing buildings on existing lots and therefore do not consume any of the land supply. The adjusted unit growth for each policy area-3,360 units in the BUA and 3,590 units in the DGA—is set out in Table 12. Table 12 Forecast 2021-2051 Accessory Unit Growth in the Built Up Area Policy Area 2021-2051 Unit Growth Less Accessory Units Net New Construction 2021-2051 Units Built Up Area 3,640 280 3,360 Designated Greenfield Area 3,640 50 3,590 Total 7,280 330 6,950 Source: Hemson Consulting HEMSON Community Area Land Needs 1 16 ■ Page 133 of 236 10.i) DS2021-051 , Andria Leigh, Director, Development Services re. City ... E. ADDITIONAL COMMUNITY AREA LAND NEED The analysis above demonstrates an overall unit demand, based on the "market" forecast, of 3,360 units in the BUA. This is almost equivalent to the housing supply of 3,440 units in the BUA. In the DGA, the overall unit demand under the market forecast is 3,590 units. This represents 836 more units than are available in the DGA housing supply. The Methodology requires that, in assessing the need for additional Community Area land, the City consider housing supply and demand for each dwelling unit type. Table 13 accordingly compares the housing supply in each policy area with the housing demand by unit type that can reasonably be anticipated in each area: ■ a mix of 10% singles and semis, 45% rows, and 45% apartments in the BUA; ■ a mix of 75% singles and semis, 20% rows, and 5% apartments in the DGA, recognizing that there is a significant supply of apartments in approved plans in the DGA. Within the BUA, the identified supply is relatively in balance with anticipated demand, though there are potential supply shortfalls for ground-related units. However, the supply total only accounts for units in approved plans and on vacant lands. It does not factor the potential for intensification on sites that are currently occupied and may be redeveloped over the next 30 years. As an example, the townhouse development on 50 Penetang Street was never included in the City's housing supply as the previous building on the property was demolished shortly before construction of the new development. Similar additional development opportunities will be identified through the Intensification Strategy to be prepared as part of the MCR. When completed, the BUA housing supply may have to be increased. The DGA exhibits a supply shortfall equivalent to 1,204 single/semi-detached units and 360 rowhouse units and a potential excess equivalent to 728 apartments. Unlike intensification sites in the BUA, greenfield land beyond known vacant parcels cannot be readily redeveloped. As such, additional land for housing within the DGA can only be created by converting land from Employment Area to Community Area use. In Orillia, this is likely impractical given the scale of the supply shortfall shown in Table 13. Additional DGA lands are required. HEMSON Community Area Land Needs 1 17 ■ Page 134 of 236 10.i) DS2021-051 , Andria Leigh, Director, Development Services re: City ... Table 13 SupplyJEWHousing Unit d by Housing Unit Type, 2021 • Policy Area Single/Semi Row Apartment Total Built Up Area Mix of Demand and Delivered Supply 10% 45% 45% 100% Unit Demand 336 1,512 1,512 3,360 Supply Potential by Tvpe Plans 45 420 1,074 1,539 Vacant Land 224 973 703 11901 Total 269 1,393 1,777 3,440 Unit Potential Excess (Shortfall) (119) 265 Typical Mix of Demand and Delivered Supply 75% 20% 5% 100% Unit Demand 2,693 718 180 3,590 Supply Potential by Type Plans 585 57 907 1,549 Vacant Land 904 301 0 1,205 Total 1,489 358 907 2,754 Unit Potential Excess (Shortfall) 1 (1,204) (360)l 728 Source: Hemson Consulting In order to determine the additional Community Area land required to address the DGA shortfall the net land must be "grossed up" to account for local roads, stormwater management facilities, utilities, and parks and open space, as well as community area jobs in local retail and institutions (such as schools). Table 14 shows that, based on the assumed unit mix that includes 75% singles and semis and 20% rows, and a DGA net density of 26 units per hectare, 62 hectares of additional land would be required. Applying a net-to-gross ratio of 50% to the net land need increases the total developable Community Area requirement to 120 hectares. Table 14 Additional Greenfield Community Land Need Estimated Units in Additional Lands 1,563 units Net Density (per Stoneridge) 26 units per ha Net Land Need 60 ha Net to Gross Ratio 50% Gross Community Land Area Required 120 ha Source: Hemson Consulting HEMSON Community Area Land Needs 1 18 ■ Page 135 of 236 10.i) DS2021-051 , Andria Leigh, Director, Development Services re. City ... An important component of the Methodology is to ensure that the City is able to deliver a "market-based" supply of housing in determining its Community Area land needs. To satisfy this provision, the housing unit mix assumed in Table 13 is compared to the "market" housing mix that reflects recent market preferences (see Table 4). Table 15 demonstrates that the assumed housing mix shifts the "market" mix slightly away from single/semi detached housing types in favour of higher density rowhouses and apartments. This slight shift is in keeping the Growth Plan policies that promote "complete communities" with a more compact urban form and a greater range and mix of housing. The shift is also considered reasonable in the context of the City's recent pattern of housing construction (see Table 10). Table 15 ComparedForecast Housing Mix •o Row Apartment BasedUnits Prousing Growth by Unit Type on the Policy Mixes and Densities Built Up Area 340 1,510 1,510 280 3,640 Designated Greenfield Area 2690 720 180 50 3640 Tota12021-2051 3,030 2,230 1,690 330 7,280 Policy Based Housing Unit Mix 41.6% 30.6% 23.2% 4.5% 100.0% Comparison "Market" Housing Mix 1 46.8%1 27.5%1 21.1%1 4.6% 100.0% Source: Hemson Consulting In summary, the additional Community Area land need of 120 hectares will enable the City to provide a market-based supply of housing to 2051. HEMSON Community Area Land Needs 1 19 ■ Page 136 of 236 10.i) DS2021-051 , Andria Leigh, Director, Development Services re: City ... 3. EMPLOYMENT AREA LAND NEEDS The City of Orillia's economy is based around small-scale manufacturing, tourism, and institutional uses, including the main headquarters and training facility of the Ontario Provincial Police (OPP) on Memorial Avenue. The OPP and Orillia Soldier's Memorial Hospital are the City's largest employers, accounting for about 16% of the total employment base. The determination of Employment Area land need relies on the Schedule 3 employment forecasts and the employment by type forecasts contained in the background report prepared for the Schedule 3 forecasts. As with the Community Area land needs analysis, the step by step approach used generally follows the Provincial Methodology. A. EMPLOYMENT FORECASTS After a period of relatively rapid growth, employment in Orillia fell in the aftermath of the 2009 recession and has only recently started to recover. The Schedule 3 forecasts assume stable and steady employment growth in the City to 2051, largely tied to the City's population growth prospects and the continued economic relationship with the County of Simcoe and City of Barrie to the south. Table 16 shows that growth is anticipated to increase by an average of 1.2% per year between 2021 and 2051, a higher rate of growth than what has been experienced in recent years and a slightly higher growth rate forecast for the City's population (see Table 1). HEMSON Employment Area Land Needs 120 ■ Page 137 of 236 10.i) DS2021-051 , Andria Leigh, Director, Development Services re: City ... Table 16 Historical • Forecast EmploymentGrowth Growth EmploymentTotal Year Growth 2001 16,120 2006 19,325 3,205 3.7% 2011 18,030 (1,295) -1.4% 2016 18,200 170 0.2% 2021 18,540 340 0.4% 2026 21,360 2,820 2.9% 2031 22,230 870 0.8% 2036 23,250 1,020 0.9% 2041 24,320 1,070 0.9% 2046 25,120 800 0.6% 2051 26,200 1,080 0.8% 2001-2021 2,420 0.7% 2021-2051 7,660 1.2% Source: Hemson Consulting Table 17 shows the breakdown of the Schedule 3 employment forecasts into four primary land use categories: major office employment; population-related employment; employment land employment; and rural employment. Almost 70% of all employment growth in Orillia to 2051 is forecast to be population-related: retail, education, health care, local government and urban work-at-home employment that will primarily serve the City's resident population. Population-related employment is largely accounted for in the Community Area land needs assessment (see above). As such, this section deals with land required to accommodate the employment land employment in the forecasts. Employment land employment refers to employment accommodated primarily in low-rise industrial-type buildings, the vast majority of which are located within the City's business parks and industrial areas (or designated Employment Areas). Employment land employment will comprise about 20% of total employment growth. HEMSON Employment Area Land Needs 121 ■ Page 138 of 236 10.i) DS2021-051 , Andria Leigh, Director, Development Services re: City ... Table 17 Forecast Employment • by Type • Forecast Year Major Office Population Employment Rural Total Related Land 2021 2,620 10,260 5,660 0 18,540 2026 2,620 11,280 7,460 0 21,360 2031 2,730 12,130 7,370 0 22,230 2036 2,850 13,010 7,400 0 23,260 2041 2,970 13,880 7,470 0 24,320 2046 3,200 14,670 7,250 0 25,120 2051 3,440 15,530 7,220 0 26,190 2021-2051 820 5,270 1,560 0 7,650 Growth Mix 10.7% 68.9% 20.4% 0.0% 100% Source: Hemson Consulting Like the population forecasts, the Schedule 3 forecasts are minimums and the City is permitted to establish higher forecasts through its MCR. B. EXISTING EMPLOYMENT AREA POTENTIAL In this step, the employment potential on existing land designated for employment area type employment is estimated. This is done by preparing an inventory of employment area lands and determining the amount of land that can be developed for employment uses accounting for non-developable and underutilized lands. Map 2 illustrates the location of current vacant and underutilized industrial lands in the City. The majority of lands are located west of Highway 11 outside the Built Boundary. HEMSON Employment Area Land Needs 122 ■ Page 139 of 236 10.i) DS2021-051 , Andria Leigh, Director, Development Services re- City ... Map 2 City of 0 rill la:Industrial Land Inventory-2019 .\ •••@uilt Boundary unden,rkzed Indmmal Hume Business Park Epp iunLands ®Hydro one Isoc 1Ir Uacantlndustlial Parkland and Majer Open Sr.- Eft-WA PMIECtlOn Ama y' A fy�i� Pipeline ( f! J frr � r �r Table 18 shows that the total current developable employment land supply in the City is 27.3 hectares. It is noted that Hydro One lands, including those located at the Integrated System Operation Centre (ISOC) site, have been excluded from the supply calculations (see Map 2). The following adjustments are made to the supply in order to determine the lands that can reasonably be expected to sustain employment growth: • A gross to net adjustment of 80% is applied to land parcels larger than 5 hectares to account for new local roads and related local infrastructure. • A reduction of 4.7 hectares is made to reflect the long-term underutilization of some industrial lands. • A reduction of 5% of the net land supply is made to reflect long-term vacancies. After these adjustments, the net effective supply of employment land is 24 hectares. HEMSON Employment Area Land Needs 123 ■ Page 140 of 236 10.i) DS2021-051 , Andria Leigh, Director, Development Services re: City ... Table 18 Employment .. SupplyUnderutilized Gross ha Net hal Land Available Total Net ha Less Long Net Effective for Term Vacancy Development City of Orillia 27.3 1 20.5 1 4.7 1 25.2 1 5% 24.0 Source: Hemson Consulting C. ADDITIONAL EMPLOYMENT AREA LAND NEED The amount of land needed to accommodate the employment forecast is then estimated based on an assumed employment density in employment areas of 25 jobs per net hectare. The density assumption is based on observed density levels in Orillia and typical densities found in similar and surrounding jurisdictions. Based on this assumption the estimated 2051 employment area land need is 62.4 net hectares (see Table 19). Table 19 Land Needs Assessment Result Employment Areas 2021-2051 V Employment Growth Employment Density in Employment Qobs per net ha) Land Need (net ha) Areas Employment Land Employment 1,560 25 62.4 Source: Hemson Consulting Table 20 demonstrates that the net employment area land need of 62.4 hectares exceeds the net effective supply of 24.0 hectares by 38.4 hectares. HEMSON Employment Area Land Needs 124 ■ Page 141 of 236 10.i) DS2021-051 , Andria Leigh, Director, Development Services re: City ... Table 20 Net Employment Land Need Employment Areas 2021-2051 Land Need Less Supply • Net ha Employment Land 62.4 24.0 (38.4) Source: Hemson Consulting The final determination of the developable employment land need involves: ■ Upwardly adjusting the land shortfall of 38.4 hectares by 5% to reflect long-term vacancy. ■ Upwardly adjusting the land shortfall of 38.4 hectares by an additional 10% to ensure that there is a sufficient supply of land parcels to accommodate land extensive uses and other factors that ensure the City provides a suitable range of sites. ■ Adjusting the net land need upwards to account for local roads, local stormwater management facilities, and other local infrastructure to establish the total developable Employment Area land need of 56.5 hectares (see Table 21). Table 21 New Developable Employment Contingency Net Land Long Term forDevelopable Adjustments Need Vacancy Choice of Land Need Land Need Parcels Employment Land 38.4 5% 10% 15% 45.2 56.5 Source: Hemson Consulting In summary, an additional 56.5 hectares of Employment Area land is required to meet the long-term needs of Schedule 3 employment growth to 2051. HEMSON Employment Area Land Needs 1 25 ■ Page 142 of 236 10.i) DS2021-051 , Andria Leigh, Director, Development Services re: City ... 4. SUMMARY OF LAND NEED Based on the Land Needs Assessment set out above the City of Orillia requires additional land to accommodate long-term population and employment growth to 2051 established by Schedule 3 to the Growth Plan. The Community Area Land Needs Assessment demonstrates that the City requires an additional 120 hectares of developable land as designated greenfield area in order to meeting the needs associated with housing growth to 2051. This land need will enable the City to provide a market-based supply of housing while achieving Growth Plan housing policies. The Employment Area Land Needs Assessment demonstrates that the City requires an additional 56.5 hectares of developable land in order to meet the long-term needs of Schedule 3 employment growth to 2051. A. COMMUNITY AREA LAND NEEDS FOR ANNEXATION PURPOSES The Schedule 3 forecasts are minimums and the City is permitted to establish higher forecasts through its MCR. Given the likely need for the City to annex land the Community Area and Employment Area Land Needs Assessment also analyzes long-term land needs under a "high growth" scenario. This scenario represents much higher growth than anticipated by Schedule 3. However, given the potentially lengthy and complex process required to annex land, the City should understand the long-term growth associated with new lands that could exceed the land requirements to accommodate the Schedule 3 forecasts. The high growth scenario is predicated on the City requiring 257 hectares of additional developable land in the DGA, slightly more than double the land needed to meet housing needs under Schedule 3 population growth. The population growth required to accommodate such a land need is shown in Table 22. The annual growth rate under the high growth scenario is 1.7% and results in approximately 9,300 more people in the City by 2051 than under the Schedule 3 forecast (see Table 1). HEMSON Summary of Land Need 1 26 ■ Page 143 of 236 10.i) DS2021-051 , Andria Leigh, Director, Development Services re: City ... Table 22 GrowthHigh • Population Growth Growth Year Total '• • • Net Change Rate 1986 24,890 1991 26,800 1,910 1.5% 1996 28,780 1,980 1.4% 2001 30,140 1,360 0.9% 2006 31,310 1,170 0.8% 2011 31,390 80 0.1% 2016 32,010 620 0.4% 2021 35,090 3,080 1.9% 2026 40,748 5,658 3.0% 2031 44,321 3,574 1.7% 2036 47,913 3,591 1.6% 2041 51,648 3,735 1.5% 2046 54,814 3,166 1.2% 2051 58,749 3,935 1.4% 1991-2021 8,290 0.9% 2021-2051 23,659 1.7% Source: Hemson Consulting Table 23 compares the adequacy of the housing supply in each policy area to meet the housing demand by type required to achieve the 257 hectare additional land need. The housing mix has been adjusted for the built-up area (from Table 13) to account for the higher demand. Within the built-up area, the identified supply is insufficient to satisfy the anticipated demand for rowhouses and apartments. However, the potential for intensification on sites that are currently occupied and may be redeveloped over the next 30 years may offset the supply shortfall. The DGA exhibits a shortfall of supply equivalent to 2,616 single/semi-detached units and 728 rowhouse units. HEMSON Summary of Land Need 1 27 ■ Page 144 of 236 10.i) DS2021-051 , Andria Leigh, Director, Development Services re: City ... Table 23 SupplyHousing Unit d by Housing Unit Type, 2021 • Policy Area Single/Semi Row Apartment Total Typical Mix of Demand and Delivered Supply 5% 45% 50% 100% Unit Demand 262 2,356 2,618 5,235 Supply Potential by Type Plans 45 420 1,074 1,539 Vacant Land 224 973 703 11901 Total 269 1,393 1,777 3,440 Unit Potential Excess (Shortfall) 1 7 (962) (840) 9 Typical Mix of Demand and Delivered Supply 75% 20% 5% 100% Unit Demand 4,226 1,127 282 5,635 Supply Potential by Type Plans 585 57 907 1,549 Vacant Land 1,025 342 0 1,367 Total 1,610 399 907 2,916 Unit Potential Excess (Shortfall) (2,616) (728) 625 Source: Hemson Consulting Table 24 shows that, based on the assumed unit mix that includes 75% singles and semis, 25% rows, and a DGA net density of 26 units per hectare, 129 hectares of additional land would be required. Applying a net-to-gross ratio of 50% to the net land need increases the total developable Community Area requirement to 257 hectares. Table 24 Ir%dditional Greenfield Community Land Need Estimated Units in Additional Lands 3,345 units Net Density (per Stoneridge) 26 units per ha Net Land Need 129 ha Net to Gross Ratio 50% Gross Community Land Area Required 257 Iha Source: Hemson Consulting HEMSON Summary of Land Need 1 28 ■ Page 145 of 236 10.i) DS2021-051 , Andria Leigh, Director, Development Services re. City ... B. EMPLOYMENT AREA LAND NEEDS FOR ANNEXATION PURPOSES The high growth scenario for Employment Areas is predicated on the City's employment growing at a rate corresponding to the high growth scenario population. The annual growth rate under the high growth scenario is 1.7% and results in approximately 4,300 more jobs in the City by 2051 than under the Schedule 3 forecast (see Table 25). Table 25 GrowthHigh • Employment Growth—M Growth EmploymentTotal Year Growth 2001 16,120 2006 19,325 3,205 3.7% 2011 18,030 (1,295) -1.4% 2016 18,200 170 0.2% 2021 18,540 340 0.4% 2026 21,840 3,300 3.3% 2031 23,600 1,760 1.6% 2036 25,350 1,750 1.4% 2041 27,150 1,800 1.4% 2046 28,630 1,480 1.1% 2051 30,480 1,850 1.3% 2001-2021 2,420 0.7% 2021-2051 11,940 1.7% Source: Hemson Consulting Table 26 shows the breakdown of the High Growth Scenario employment forecasts into the four primary land use categories. Employment land employment will comprise about 23% of total employment growth; 2,700 additional jobs out of 11,940 total additional jobs to 2051. HEMSON Summary of Land Need 1 29 ■ Page 146 of 236 10.i) DS2021-051 , Andria Leigh, Director, Development Services re: City ... Table 26 Forecast of Employment Growth by Type High Growth Scenario Year Major Office Population Employment Rural Total Related Land 2021 2,620 10,260 5,660 0 18,540 2026 2,620 11,930 7,290 0 21,840 2031 2,750 13,210 7,640 0 23,600 2036 2,890 14,520 7,940 0 25,350 2041 3,100 15,850 8,200 0 27,150 2046 3,380 17,070 8,180 0 28,630 2051 3,670 18,450 8,360 0 30,480 2021-2051 1,050 8,190 2,700 0 11,940 Growth Mix 8.8% 68.6% 22.6% 0.0% 100% Source: Hemson Consulting At an employment density of 25 job per net hectare, the net land requirement to accommodate the 2,700 additional jobs on employment land set out in Table 26 is 108 hectares. This land need exceeds the current effective land supply of 24 hectares by 84 hectares (see Tables 19 and 20). The final determination of the developable employment land, adjusting for long-term vacancy and other additional employment area land requirements, as well as local road and infrastructure needs, results in a total developable Employment Area land need of 123.6 hectares (see Table 27). Table 27 New Developable Land Required Under High Growth Scenario Employment Areas 2021-2051 Contingency Net Land Long Term for Range Adjustments Adjusted Net Developable Need Vacancy and Choice Land Need Land Need of Parcels Employment LandF 84.0 5% 10% 15% 98.8 123.E Source: Hemson Consulting HEMSON Summary of Land Need 1 30 ■ Page 147 of 236 10.i) DS2021-051 , Andria Leigh, Director, Development Services re: City ... C. CONCLUSION The purpose of the Land Needs Assessment is to determine whether the City has sufficient land to accommodate the Schedule 3 population and employment growth to 2051. Should the analysis reveal a deficiency in land, the City will need to consider whether there are opportunities for accommodating a higher amount of development as intensification or whether any lands in Employment Areas may be appropriate for conversion to non- employment uses to satisfy Community Area land needs. Where appropriate, a settlement area boundary expansion may be warranted. Given that all land in the City is currently designated for urban use, the only practical option for the City to expand its settlement area boundary under the Growth Plan is by way of land annexation from neighbouring municipalities. Based on the above analysis the City would be justified in seeking to annex approximately 176.5 hectares of land, including 120 hectares of Community Area and 56.5 hectares of Employment Area, to accommodate population and employment growth to 2051 under Schedule 3 to the Growth Plan. In terms of timing, the analysis indicates that, without annexation, the City's current land supply for housing will be exhausted by the early 2030s. Although the Provincial Land Needs Assessment Methodology implicitly acknowledges the necessity to annex land, annexation should be based on criteria that are broader than a strict calculation of land need: for example, the logical extension of municipal boundaries; the feasibility of expansion and most appropriate location for expansion under Growth Plan policies; and the fair allocation of municipal assets and liabilities. Moreover, municipal annexations can be highly consultative and lengthy processes, and are invariably complex. As such, this report analyzes land needs under a High Growth Scenario. Although it represents much higher growth than anticipated by Schedule 3, this scenario provides the City with an understanding of the long-term growth associated with new lands that, while they exceed the land requirements to accommodate the Schedule 3 forecasts, may be appropriate to consider for annexation purposes. The total additional land need under the High Growth Scenario amounts to about 380.6 hectares of developable land, including 257 hectares of Community Area and 123.6 hectares of Employment Area. HEMSON Summary of Land Need 1 31 ■ Page 148 of 236 10.j) Robin Dunn, CAO re: Update on COVID-19 Actions. r T:705-325-1311 ` F:705-325-5178 Corporate Services Department OR clerks@orillia.ca Clerk's Division @ orillia.ca ORILLIA ® 50 Andrew St. S., Suite 300, Orillia,ON L3V 7T5 DIRECT LINE:705-325-5408 EMAIL:mwilliams@orillia.ca April 1, 2021 Mayor and Council Township of Oro-Medonte Sent via email to: yaubichon(5)oro-medonte.ca Dear Mayor and Council: Re: City of Orillia Waterfront Parking and Boat Launch Program - Summer 2021 Please note that Orillia City Council, at its meeting held on March 29, 2021, established a 2021 Waterfront Parking and Boat Launch program. The purpose of the program is to ensure the health and safety of the community, manage crowd control at Orillia's waterfronts and discourage travel to Orillia from other more restrictive colour zones. The program was established to include residents from the Townships of Oro-Medonte, Severn, Ramara and the Chippewas of Rama First Nation who display a permit issued by their municipality. Participation is contingent on a financial contribution of 50 cents per resident of each of the respective municipalities. Based on current census data, the Township of Oro-Medonte's financial contribution would be $10,518 (2016 Census Data: 21,036 residents). Further details regarding the program are enclosed. Should the Township of Oro-Medonte wish to participate in the program, please advise my office by April 30, 2021. Regards, Megan Williams, Deputy Clerk. Attachment: City of Orillia Waterfront Parking and Boat Launch Program Details-Summer 2021 Page 149 of 236 10.j) Robin Dunn, CAO re: Update on COVID-19 Actions. City of Orillia Waterfront Parking and Boat Launch Program Details Summer 2021 Program Duration: The program will run from approximately June 1, 2021 to September 15, 2021 on Friday through Sunday and statutory holidays. The program will be monitored by the City's Emergency Management Committee and the duration of the program may be reduced should the situation warrant. Program Locations: The parking locations for the program are: Couchiching Beach Park, Centennial Park, Veterans' Memorial Park, J.B. Tudhope Memorial Park, as well as the surrounding streets. The Couchiching Beach Park and Collins Drive boat launches are also included in the program. Other locations may be considered and added to the program on an as needed basis. Visitors to the City will only be able to park in peripheral lots at the downtown waterfront area and J.B. Tudhope Memorial Park. Fees: Orillia residents are required to obtain a Resident Parking Permit which will permit them to park and launch their boats for free. Non-residents are required to pay $50 per day to park in limited parking areas, and $50 per day to launch boats. Surrounding Communities The program was established to include residents from the Townships of Oro-Medonte, Severn, Ramara and the Chippewas of Rama First Nation who display a permit issued by their municipality and is contingent on a financial contribution of 50 cents per resident from each of the respective municipalities. Should a surrounding municipality opt to participate in the program, residents displaying a municipally issued permit would be able to park in all lots and streets identified in the program and launch their boats for free. Barbeques: The operation of barbeques in City Parks will be prohibited in 2021 . Financial Considerations: Orillia City Council supported the hiring of a Waterfront Park/Boat Launch Manager as well as a prominent and proactive by-law enforcement presence in the waterfront parks this summer. Council approved up to $150,000 to support the program. Page 150 of 236 11 .a) CS2021-8, Vanessa Cooper, Executive Assistant, Mayor and Council &... T hi- of Report Proud Heritage, Exciting Future Report No. To: Prepared by: CS2021-08 Council Vanessa Cooper, EA Mayor and Council & CAO Meeting Date: Subject: Motion # April 14, 2021 Corporate Projects Status Update — January, February Roll #: 2021 R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended: 1. That Report No. CS2021-08 be received. Background: As requested by Council and identified in Report CSI 2013-05, Township staff commenced reporting on Corporate Project Implementation in October 2013. This report provides Council with snapshot details of both capital project implementation as well as other projects of significance to the municipality. As identified at the June 22, 2016 meeting of Council, the structure has been reduced to show a one-year rolling report, with the history retained on the website within previous Corporate Projects Status Update reports. Attached as Appendix A is the January, February 2021 Corporate Project report. Analysis: Not applicable. Financial / Legal Implications / Risk Management: Not applicable. Corporate Services April 14, 2021 Report No. CS2021-08 Page 1 of 2 Page 151 of 236 11 .a) CS2021-8, Vanessa Cooper, Executive Assistant, Mayor and Council &... Policies/Legislation: Not applicable. Corporate Strategic Goals: Enhanced Communications and Customer Service Consultations: Senior Management Team Attachments: Appendix A: Corporate Project Tracking — January, February 2021 Conclusion: That the update on corporate projects be received for information. Respectfully submitted: Vanessa Cooper Executive Assistant, Mayor and Council & CAO Approvals: Date Donna Hewitt, Director, Corporate Services April 6, 2021 Robin Dunn, CAO April 7, 2021 Corporate Services April 14, 2021 Report No. CS2021-08 Page 2 of 2 Page 152 of 236 Appendix A Project Tracking—January, February 2021 CAO's Office Project Ward Leads Date Status Continuous All Robin Dunn/ December -Vision Boards and Daily Management for projects at Improvement (CI) Donna Hewitt 2019 various stages tracking project implementation Initiative January 2020 February— - Project implementation and tracking continues. n June -The Township was well positioned as a result of the K) Lean 6 Sigma project improvements to address some of oN the service delivery challenges posed by COVID-19. -COVID-19 has accelerated additional process O0 improvements to support the municipality continuing to v deliver services remotely. =3 CD July, August, - Project implementation and tracking continues. September - Process improvements due to COVID-19 are fully v implemented and are being monitored. 0 October, - Meetings held with all teams and consultants bringing °o November, most projects to point of transfer to process owners. m December -Training scheduled for new year with sponsors and process coordinators. m - Most process changes have been implemented as CD designed with on-going monitoring. SL - Process improvements(Plan, Do, Check, Act)due to <' COVID-19 are continuing as refinements are made. CD January, -Sponsor and Process Coordinator training February complete. 2021 -Projects transferred to process coordinators as W appropriate. w -Anticipating resentations to Council in Q2. o Long term All SMT December Accommodation plan to be advanced following core Accommodation 2019 service review 0 Planning January 2020 v February— -As part of the COVID-19 Recovery Planning, CL June assessments of physical space being completed with n 0 0 90 consideration to capacity and the health &safety of staff and ublic. July, August, -Recovery Plan presented to Council, September -Administration Bldg. safety assessment complete, necessary physical barriers and office reconfigurations ordered for installation in late September prior to re- o enin for public appointments following Thanksgiving. October, Currently reviewing short term accommodations November, requirements associated with COVID 19. Accommodation 0 December plan identified as a Corporate Priority for 2021/2022. N January, SMT reviewing both short term accommodations o February associated with COVID 19 and longer term strategy in 2021 conjunction with drafting of a Remote Work policy. O0 Accommodation Planning/Remote Work Policy v identified as a Corporate Priority in 2021/2022. =3 Township All Robin Dunn/Andria December Terms of reference prepared and issued for RFP to close Organization Leigh/Donna 2019 on February 28 v Review Hewitt January 2020 n February— - RFP awarded at June 24, 2020 Council to Blackline 00 June Consulting to commence Core Service Level Review and m Development Services Process Review with Final Report b November 2020 m x July, August, - Establish Project teams, complete training and 1st team September progress meetings; conduct Council and staff interviews on Service Level Review and P &D Process Reviewjob shadowing, initiate staff survey on Service Level Review, D initiate Comparator Analysis on P &D Process Review October, - P&D Process Review completed on time and on budget cn' November, with presentation to Council W `D December -Service Level Review on track for completion on time and on budget with presentation to Council in early 2021 o - Recommendations from both reviews being prioritized .� rev and considered as part of the 2021, 2022 budget rn January, -Service Level Review recommendations presented February 2021 to Council on January 27,2021 CL n 0 0 90 -Recommendations from P& D Process Review and Service Level review prioritized by SMT and approved through 2021, 2022 budget Township All Robin Dunn/Donna January, -Update underway as next stage of work with Strategic Plan Hewitt February 2021 Blackline Consulting. -Initial education session held with Council as well as first working session. Further work with Council scheduled for March and April in addition to opportunity for community input. On track for 0 completion by end of Q2 2021. N 0 N Finance Project Ward Leads Date Status _O0 IT Master Plan All Harold December 2019 -Cellular device rollout v Daynard January 2020 -System hardening continues m -Enhancements to the physical network cn -ERP RFP to go out in March 2020 v February—June COVID-19 Emergency Planning delayed RFP. There 0 will be an IT Steering Committee meeting in September °o to revisit digital technology priorities in light of our new -0 m working reality. Intention to go out to RFP for new ERP in Q4 2020 and work commencing in Q1 2021. x July, August, -RFP for new ERP (Finance system to replace Baker) CD September to be issued in October, with January 2021 award. C -Benchmarking and analysis being done on Z complementary options/systems(GIS, Asset CD Management, Work Order, Permitting, CRM, Recreation /Facility Bookings, Self Service Payment options)that will seamlessly plug into new ERP v m -Continuing with plan to roll out mobile technology 81 options to support COVID-19 social distancing, remote Cn o work and business continuity. Eg. All desktops re laced with laptops o rn v CL n 0 0 90 October, -RFP for new ERP (Finance system to replace Baker) November, closed and had three respondents December -Council report and decision at Feb 10, 2021 meeting -Prioritization of strategic technology initiatives to be discussed with Council during February budget deliberations -Continuing rollout of mobile technology options to support COVID-19 social distancing, remote work and business continuity. User desktops will be replaced. 0 - IT roadmap discussions with IT Steering committee co was held to fine tune path for upcoming years. These o N discussions ongoing regarding timing and implementation. _& January, -ERP broken out as separate project for reporting v February 2021 purposes and noted below. =3 -As part of the 2021-2022 budgeting process and CD Township receipt of modernization funding, in v addition to the ERP implementation, a number of n individual initiatives have been identified as noted in 0 the previous IT Master Plan as well as the _0 Township's Service Level Review. A two-year m implementation plan will be developed to ensure x proper sequencing and resources are aligned. m Anticipate this to be completed in Q2. 0 Corporate Services m Project Ward Leads Date Status Communications All Jenny Legget/ February- -Facebook followers increased from 2,520 to 2,819 Strategy& Plan Jennifer Whitley June -Twitter followers increased from 3,788 to 3,885 v m -YouTube subscribers 89 to 190 -Significant increase in volume of internal and external o communications in light of COVID-19 and changes to v N service delivery mechanisms. Utilizing variety of 0 mediums(print, social media, web, video, email etc.) v rn -Video program in partnership with Rogers Q General Communication n 0 0 90 -North Simcoe Life Summer Digital Edition issued; larger municipal presence given no printed community information guide -10 media releases were issued pertaining to a variety of COVID-19 related issues including: declaring a State of Emergency, fire bans, resident parking permits, financial assistance measures, virtual Council and Committee meetings, donation of Shield-U face shields (PPE),joint messaging from municipalities surrounding 0 Lake Simcoe encouraging people not to come north N prior to the May 241h weekend o -Preparation of the Fall digital edition of North Simcoe Life _& -Response to several media inquiries and interview v req u ests =3 -Coordination of bi-weekly interviews with Rogers TV Barrie regarding the Township's response to COVID-19 v -Communication assistance provided to internal n departments regarding corporate initiatives. o -Ongoing required documentation resulting from the 0 Township's declared State of Emergency July, August, -Facebook followers increased from 2,819 to 2,859 x September -Twitter followers increased from 3,885 to 3,917 m -YouTube subscribers increased from 190 to 239 0 October, -Increased use of a new graphics platform to enhance Z November, the Townships brand in social media posts. m December -Facebook followers increased from 2,859 to 3,198 D -Twitter followers increased from 3,917 to 3,976 L (n -YouTube subscribers increased from 239 to 256 v m January, Social Media February -Facebook followers increased from 2,819 to 3,250 0 2021 -Twitter followers increased from 3,885 to 3,996 W N -YouTube subscribers increased from 190 to 273 0 w - Increased use of graphics platform to enhance the v rn Townships brand with social media posts. =3 CL n 0 C 0 90 COVID-19 Communication -Continued communication focus pertaining to COVID- 19 utilizing a variety of mediums including: print, social media, web, video, portable signage and e-mail. -Video program continues in partnership with Rogers. General Communication -Preparation of the December/January and February/March digital editions of North Simcoe Life. 0 -Preparation of Rural Ontario Municipal Association co (ROMA) briefing notes and background materials. o N -1 media release was issued pertaining to the Township's virtual snowman building competition. -Response to media inquiries and interview requests v regarding Township initiatives. =3 -Communication assistance provided to internal CD departments regarding corporate initiatives. v -Ongoing required documentation resulting from the n Township's declared State of Emergency. o Craighurst Business 3 Donna Hewitt/ December 0 CD Owners Association Jennifer Whitley 2019 No change January 2020 x February— CD No change June SL S July, August, -No change with Craighurst Business Association < m September -Craighurst Gateway signs were installed at the 4 entry D points into the community; initial discussions held L regarding landsca in . (n cc October,CD -Landscaping around bottom of signs completed. November, December w o January, Complete .� w February 0 rn 2021 CL n 0 C 0 90 Simcoe County All Donna Hewitt/ December Waiting to hear from Simcoe County on the approval of Economic Jennifer Whitley 2019 the grant request. Development Funding January 2020 Application February— Funding request was approved, Employment Land June Strategy RFP being drafted in coordination with planning staff and OP update. July, August, -Employment Land Strategy RFP was posted and September awarded �- -Project was kicked off in September with Watson & 0 Associates ry -Surveys and interviews with businesses&stakeholders o -Gathering data, working internally across departments and engaging with the County of Simcoe O0 October, -Employment Land Strategy Project continues, surveys v November, completed, consultants reviewing data m December -Report to Council in Q1 2021 cn January, -Employment Land Strategy Complete—presented v February to Council on February 24,final report was adopted 0 2021 -Report is added to the website and available for the °o public 0 -New Simcoe County Economic Development Funding will be coming for 2021 similar format to m x the last application—more information to come and will be discussed with Roundtable C: Ontario's Lake Donna Hewitt/ December -New Winter video created for Oro-Medonte- promoting Z Country Jennifer Whitley 2019 stay and play, including Oro-Medonte attractions January 2020 promoted on website and social media through digital advertising campaign leading to a landing page for tourism in Oro-Medonte- LINK v -Print&delivery of new 2020 Guide -Developing Tap into Maple and Flavours for spring 0 2020 in partnership with Oro-Medonte businesses v -new photo&video partnership with the Township and 0 Oro-Medonte businesses, visited Copeland Forest, v Hardwood, Horseshoe, Yamaha Adventures CL C n 0 0 90 -Continued promotion of pay to play businesses for winter experiences including Hardwood, Horseshoe and Mt St Louis -Continued content sharing on social media, website -Attended the Boat Show -Working with Orillia CDC on workshops and opportunities for businesses: google adwords, developing web content and other plans for 2020 -B2B meetings with Oro-Medonte tourism businesses, 0 including Quayles Brewery, Maple Syrup producers co -Working through tourism funding applications and o N partnerships to leverage funds with Tourism Simcoe County&RT07 for 2020 & February— Winter promotions through social media v June Changed content to reflect support local =3 Worked on a local marketing campaign Updating content and information on website v Working with local businesses, sharing information n July, August, -OLC was successful in receiving funding support from 0 September the Province 0 -This has allowed them to continue marketing programs at little to no cost for the businesses m -A big focus was placed on shop and support local m -Continue to run digital advertising campaigns working directly with local businesses October, -OLC continues with Flavours Fall program, looking at m November, options for 2021, supporting businesses where they can December -running shop&dine local campaigns (n (' -revamping the 2020 guide for a newer digital version for v m 2021 —no additional cost to any business a, January, -Shop local &dine marketing campaigns o February -Updating website with shop local,winter activities— � N 2021 including blog content—working directly with the 0 Township v -Tap Into Maple—spring program—support local Q maple syrup roducers n 0 C 0 90 -Reviewing leveraging opportunities for 2021, participation on local roundtables and regional about impacts of COVID and how to best support businesses -Planning for Spring Flavours Economic All Donna Hewitt/ December -Continuing to work with the Economic Development Development Strategy Jennifer Whitley 2019 roundtable and items within the workplan Implementation January 2020 -participation on the Lake Country Tourism Investment project, including and OLC infographic and updates to 0 the OLC website investment link co -tours and meetings with the Ec Dev Roundtable of 0 N business developments including Oro Station and Carmel Pharms & -Report for the MAT to Council < -Community Gateway signs Fabrication contract with � CID fabricated approved and moving on to next steps to install 4 signs in Crai hurst v February— -ongoing work with Economic Development Roundtable n June -Hold put on MAT 0 -Continue participation on Tourism Investment Project 0 CID -Community Gateways signage project in Craighurst n was put on hold, will be finalized in fall 2020 m -new Wayfinding signage project will start in summer m 2020, with RT07&TSC as funding partners 0 -Continue internet advocacy, testimonials from businesses m -Internet Connectivity Task Force started, community survey drafted, dedicated webpage created for L (' v information and updates. v CD -Connection to SWIFT through research partners — -Meetings with Enbridge to review opportunities for gas o expansion N -Business supports through COVID including business 0 co rn survey collections and email updates -Supporting new business inquiries and business =3 expansion opportunities Q n 0 0 90 -Oro-Medonte Strong campaign to support businesses and the community through COVID19 sharing positive stories July, August, -Continue monthly meetings with Economic September Development Roundtable -The Tourism Investment project continues developing materials for the OLC Invest website -Craighurst signs were installed and project wrapped up v with AMO 0 -Council endorsed the RT07 Wayfinding Specifications, co and approved a Wayfinding Strategy with funding from 0 N RT07&TSC. The Contract was awarded to Fathom Studios and will be completed in Q4/Q1. & -New Internet Task Force started in the summer, v frequent meetings, Survey data collection (900+ =3 responses), internet performance test data collected (1800+tests), working in partnership with the University v of Guelph Rural to Broadband program. Analyzing data n to develop a strategy for the Township. Continue 0 advocacy with Internet Service Providers and funding 0 opportunities including ICON &SWIFT. EOI submitted n for CENGN. Reviewing Starklink and if opportunities for x Oro-Medonte are possible. m -Continue working with businesses impacted by COVID 0 through Focus groups, collecting survey < -Working with the County of Simcoe &other partners on m initiatives to support businesses > -Continue with new business inquiries, business RFI's, L (n v development processes v -Discussions with tourism organizations about winter a, product and promotions o -Participation with AgriTourism group and support of this v sector 0 October, -Continue to provide information and opportunities to the November, businesses related to COVID 19 support =3 December CL n 0 0 90 -New business inquiries looking for available properties, land in the Township, other businesses for sale. Sharing information and connecting people. -Continue push for better internet options, new funding/projects announced for Oro-Medonte including SWIFT &an independent project with Rogers. The Internet Task Force continues to meet monthly, discuss ideas and options, continue working with University of Guelph on collecting survey data and analyzing 0 information for better advocacy for the residents and CO businesses in the Township. o N -Working with Simcoe County& Economic Development partners on business support and sector specific initiatives -Wayfinding Strategy kicks off with the consultant with =3 support from RT07&Tourism Simcoe County -Recruitment of new members for the Economic v Development Roundtable n -Support&shop local stories for the Township website o &social channels with support from local media to 0 promote local businesses n January, -Continue supporting business inquiries, more x February prominently with Employment lands m 2021 -Wayfinding strategy moving forward report to 0 Council in Q2 -New members joining Economic Development m Roundtable D -#OroMedonteStrong promotion and support for L (' Snowman Contest with prizes for gift certificates to v m support local businesses a, -Participation in workshops and information sessions about impacts of COVID19 on businesses, v sharing information&opportunities for funding & o support -Gathering data and information to create a new Q updated CommunityProfile n 0 0 90 Internet Advocacy All Donna Hewitt/Jenn January, -Formerly reported as part of Economic Whitley February Development Strategy above 2021 -Continue working directly with the ISP's and various levels of government to advocate for better broadband access for residents and businesses -Working with the University of Guelph Rural to Broadband program, they are drafting a policy paper on the Township's steps creating an Internet Task Force and possible next steps 0 -Continue to collect data and encourage residents to CD complete the survey including internet performance O testing N -Internet Task Force continues to meet monthly to discuss options and how to move forward with v opportunities as they arise. =3 Municipal Property All Donna Hewitt/ December -Continuing to work on 6 property files. Surplus Process Yvonne Aubichon 2019 v January 2020 n February— -Working on 8 property files. o June _0 m July, August, -Working on 10 property files. September x October, -Sale of 50 Fairway Court N and S complete November, -Sale of 6 Simoro Cres. complete C December -Sale of 1 Georgian Drive—Doyle complete <' 2020 -Work continues on 6 additional files D January, -Sale of 2 Demont Dr.complete February -Sale of RA between Lots 20&21, Con 1 nearing 2021 completion v -Sale of 2"d part of 1 Georgian Drive nearing completion o -Work continues on 7 files N O Q n O n 90 FOI Requests All Yvonne December 2016— 1 appeal outstanding—now at inquiry stage Aubichon/Sheila 2019 2017- 18 files; 17 completed; 1 appeal concluded March Spring January 2020 2019 2018—7 files; 6 files completed; 1 file appeal abandoned 2019—31 files; 30 completed, 1 file brought forward to 2020; 1 appeal abandoned 2020- 1 file from 2019 now completed, 1 new file completed. 0 February— 2016— 1 appeal outstanding—now at inquiry stage N June awaiting ruling 0 N 2017- 18 files; 17 completed; 1 appeal concluded March 2019 2018—7 files; 6 files completed; 1 file appeal abandoned =3 2019—31 files; 30 completed, 1 file brought forward to CD 2020; 1 appeal abandoned v 2020- 1 file from 2019 now completed, 21 new files with n 3 abandoned requests and 13 completed and 5 0 outstanding _0 CD July, August, 2016— 1 appeal outstanding—now at inquiry stage September awaiting ruling m 2017- 18 files; 17 completed; 1 appeal concluded March m 2019 0 2018—7 files; 6 files completed; 1 file appeal abandoned m 2019—31 files; 30 completed, 1 file brought forward to > 2020; 1 appeal abandoned L• 2020-25 new files for the 2020 year with 4 abandoned v m requests and 20 completed and 1 outstanding a, October, 2016— 1 appeal outstanding—now at inquiry stage o November, awaiting ruling W N December 2017- 18 files; 17 completed; 1 appeal concluded March 0 2019 v 2018—7 files; 6 files completed; 1 file appeal =3 CL abandoned n 0 0 90 2019—31 files; 30 completed, 1 file brought forward to 2020-8 new appeals, 6 new requests for an annual total of 41, 1 file denied under section 52(2) in Litigation, 9 abandoned 31 completed January, 2020-1 file from 2019 now completed, 41 files February requested in 2020 with 1 carried over from 2020 to 2021 2021. 20 new appeals with IPC, they are in groups (grouped into same requestors for 1 mediator) 3—Now completed at adjudicator stage 0 4-partially completed with 3 issues going to co adjudication o 12—Outstanding and will take substantial time to manage at IPC & 1-Outstanding and going to adjudication v 1- appeal still outstanding from 2016 =3 2021-12 new requests with 6 denied under CD Frivolous and Vexatious (expected to go for appeal) v Annual IPC report complete and submitted. n 0 0 Development Services 0 Project Ward Leads Date Status n Septic Maintenance 3, 4, 5 Andria December Staff report regarding Septic Maintenance program- x Program Leigh/Sherri 2019 Bass Lake Discretionary considered January 29, 2020 m Moore/Garry January 2020 by Council. Administrative work ongoing. C McCartney February— Inspections ongoing Z June CD July, August, Inspections ongoing, administrative work to finalize the September second SMP cycle prior to Jan 1, 2021. October, Finalizing compliance for end of 2020 cycle. Letters W November, mailed to outstanding properties. Administration for December enforcement of non-compliant properties o January, Administration for enforcement of non-compliant ry February properties. Letters from Lawyers have been sent to 0 rn 2021 non-compliant Properties. v CL n 0 0 90 Official Plan Update All Andria Leigh December Follow up meeting with consultant to discuss project 2019 timelines for 2020 and scheduling of Spring Open January 2020 House February— Staff and Consultant preparing update to Council in Fall June 2020 July, August, Discussions with consultant regarding updated process September timeline and cost estimate/options for Horseshoe valley Secondary Plan, draft staff report on updated timelines .� and Secondary Plan options n October, Staff report DS2020-086 considered by Council o November, direction regarding Secondary Plan and timing provided ry December and consultant preparing updating project timelines, draft OP policies(natural heritage) provided to staff for _ internal review v January, Staff and consultant working on draft Official Plan =3 m February policies prior to scheduling Public Open House 2021 v Planning & All Robin Dunn/Andria February— RFP awarded at June 24, 2020 Council to Blackline o Development Process Leigh June 2020 Consulting to commence Development Services 0 Review Process Review with Final Report by Nov. 2020 CD m July, August, See updated status above under"Township September Organization Review" m x October, P&D Process Review recommendations to be m 0 November, prioritized with Organizational/Service Level review and December considered with budget < m DS staff to review recommendations that are internal to D establish action plan for implementation (timing, staff resources, financials) �n cc January, DS staff reviewing recommendations and creating v February implementation plan for 2021,2022 � 2021 o Horseshoe Ridge 1 Derek Witlib July, August, No change w Phase 4 September ° rn 2020 M CL n 0 0 90 October, Engineering response comments received from November, applicant, staff working with applicant on updated draft December plan conditions and staff report to Council for DP approval January- Staff met with MOECP to review SWM servicing February requirements and provided direction to applicant. 2021 Kayley Estates 2 Andy Karaiskakis July, August, Engineering inspections to be completed as required in September accordance with the subdivision agreement towards 0 final acceptance and assumption. Building permits N submitted in accordance with subdivision agreement. O N October, No change November, O0 December < January, Completed m February cn 2021 v Short Term Rental All Andria Leigh December Closed session opinion provided to Council at their n Accommodations 2019 December 18, 2019 meeting o January 2020 _0 m February— Public Meeting held June 25, 2020. Staff report to be June considered in July 2020 m x July, August, Staff report DS2020-069 reviewed and approved at m September July 15, 2020 Council meeting. By-law 2020-073 SL approved July 15, 2020. By-law subject to appeal. m Appeal submitted to LPAT for hearingscheduling. D October, Case Management Conference(CMC)scheduled for November, February 17, 2021, Notice provided on January 7, December 2021. As directed by Council, staff completing RFP to W m obtain consulting services for hearing. 8 January, CIVIC held February 17, 2021 identifying parties and 00 o February participants. Tribunal scheduling another CIVIC for .� w 2021 June 2,2021. Draft Procedural Order containing an rn Issues List to be submitted to Tribunal from all v parties in advance June 2,2021 CIVIC. CL n 0 0 90 Tim Horton's— 3 Derek Witlib January, Continue to wait for updated submissions to be Craighurst February received from applicant's consultant. 2021 Georgian 3 Andria Leigh December No Change Communities 2019 Subdivision— January 2020 Craighurst February— No Change v June July, August, Discussions with applicant and consultant's regarding co September draft plan conditions and EA process N October, On going discussions with applicant regarding EA o November, process, future tree clearing, and potential redline December revisions to draft plan January, Tree clearing commenced in late February, v February consultants undertaking work through Municipal m 2021 Class Environmental Assessment process with PIC to be scheduled, and continued work on potential v redline revisions to draft plan. n 0 Cannabis All Derek Witlib February-June Public Meeting held April 7, 2020. Staff report and By- 0 2020 law 2020-046 approved April 29, 2020. By-law 2020- m 046 appealed to LPAT. Awaiting LPAT scheduling of m hearing. x July, August, LPAT direction to notify of October 23, 2020 Case 0 September Management Conference. Staff Report DS2020-115 considered at September 23, 2020 Council for LPAT m Hearing representation. D October, Case Management Conference(CMC) held on October November, 23, 2020 and LPAT issued CIVIC Decision on October cQ December 29, 2020 granting Party Status to Oro-Medonte =3 CD Community Coalition. Parties to provide Draft Procedural Order to LPAT by February 4, 2021. Next o Case Management Conference to be held on February w 11, 2021. 0 rn January, Case Management Conference held February 11, 0) February 2021. CL 2021 0 0 90 Motion Hearing scheduled for April 23, 2021. No hearing dates scheduled yet for decisions on appeals. Fire& Emergency Services Project Ward Leads Date Status Master Fire Plan All Hugh Murray July, August, Information being gathered by Staff to present to September Council by end of 2020. v October, Delayed to first quarter 2021. n November, CD December N 0 January, Completed Report to Council N February Implementation plans to be developed. 2021 _ v Operations&Community Services m Project Ward Leads Date Status Energy Conservation All Shawn Binns December Report on target for end of Q1 v Demand Management 2019 0 Plan January 2020 �0 February— Report delayed due to pandemic. Targeting Q3 report to m June Council m July, August, 2019 consumption report to Province. Report largely September complete require finalizing data. Anticipate completion Q 1 2021 October, No change m November, ai December L (' January, Annual report submitted to Ministry. Plan delayed. v cc CDFebruary Anticipate completion by end of Q2. - 2021 o Community Hall All Shawn Binns December Eady nearing completion—anticipate completion First Building Condition 2019 week of March. 0 Audits January 2020 Edgar Hall works—structural and fire safety work v underway. Hall Board has filed for NFP incorporation =3 CL n 0 0 90 February- Eady Hall-now complete June Edgar Hall-Life safety work largely complete. Awaiting Hall Board to obtain NFP status July, August, All works substantially complete. September October, Report to Council presented October 24, 2020 November, December January, COMPLETE 0 February N 2021 0 N New Community 1 Shawn Binns December OCS2020-01 presented to Council Jan 29 to provide Centre Design 2019 update on preliminary site works to occur in Q1. O0 January 2020 v m February- Geotechnical assessment and Hydro-geological study to June commence in July. Design concepts, cost estimates v and agreement with the SCDSB continues to advance. 0 July, August, Hydro G and Geotech completed. Continuing to 00 September advance design looking with various options for m Township components and opportunity to phase pending results on Township's infrastructure grant x submission. m 0 October, Township advised it was unsuccessful in its ICIP November, application. Report on projects scope and consideration < m December Q12021. D January, Project scope finalized as part of 2021-2022 budget. February Tree clearing complete. Staff continue to advance �n cQ 2021 design and work through agreement with SCDSB. v Community information session will be planned -4 rior to end of Q2. o Special Events All Shawn Binns December On target for completion end of March ri 2019 ° January 2020 v CL n 0 0 90 February— Manual completed. Put on hold due to pandemic. Will June require additional work to address new public health requirements. July, August, No change September October, No change November, December January, No events planned for 2021. Manual and Bylaw will 0 February be updated to reflect best practices post COVID-19 N 2021 pandernic 0 N Road Network Plan All Shawn Binns December Final sections of report under completion. 2019 O0 January 2020 v February— Road System and Operations Plan presented to Council =3 m June on June 24. Road Standards and policy under review. July, August, Continued development of Roads Standards Report. v September Anticipate completion Q1 2021. o October, No change 0 November, m December January, No change.Anticipate completion Q2 x February 2021 Oro African Church 3 Shawn Binns December No update (OAC) 2019 D January 2020 February— Deferred for 2020 due to pandemic situation. To be cc June reviewed as part of 2021 budget deliberations.CD July, August, No update. Considerations will be brought forward as nj September part of 2021 budget October, Report to Council December 9, 2020 0 co November, Currently drafting terms of reference for development of °' December future focussed strategy. =3 CL n 0 0 90 January, Discussions held with County on partnership for February long term governance and operation.Scope of 2021 partnership being drafted. Report to Council will follow. Line 4N Highland 1 Justin Metras January, Design completed. Issued for tender and closed. Drive to HVR Walkway February Report to Council April 2021. 2021 Commencing week of March 29, 2021 2021 Road Sweeping All Karla Musso- January, g �- Program Garcia February, Updates will shared on Township website and social 0 2021 media channels. N Parks and Recreation All Shawn Binns/Roz January/ Terms of reference drafted and will be issued for Master Plan Llewellyn February, RFP March 30, 2021 2021 O0 2021 Paving Program All Justin Metras January/ Staff report OCS2021-06 presented to Council to v February, award contract for paving to Georgian Paving. Line =3 2021 5 South, Ridge Road to Lakeshore Road and Line 9 South, Ridge Road to Lakeshore Road approved as v additional projects. Program schedule is in process o of being developed. Communication will be shared o once complete and pre-construction notices shared m with Council and residents impacted by construction. m x Private Roads(Bass All Shawn Binns December Continue to work through execution private agreements. m n Lake) 2019 SL January 2020 m February— Currently reviewing insurance requirements to finalize > June agreements. cn July, August, Draft Agreement sent to owners for execution prior to September 2020-2021 winter. =3 October, All agreements executed with exception of Bass Lake w November, (Barr, Devitt, Ganton)—finalizing association. December Discussions with Rowanwood on potential Township o w assumptions of roads. January, No Change =3 February CL 2021 n 0 n 90 Line 15 Traffic 2 Shawn February- Installation first week of July Calming Binns/Justin June 2020 Metras July, August, Installation complete. Program has had success in area September where bumps are installed but has not appear to have impacted volumes/speeds in other sections. Continue to work with OPP on targeted enforcement and review options for future design improvements. October, No change—review for 2021 and development of policy November, for Township considerations. 0 December N January, Will be reinstalled spring. Currently in discussion o February with City of Orillia around Line 15 considerations. 2021 O0 Braestone Starfall 1 Shawn Binns/ February- Revised park plans currently being finalized for v Park Justin Metras June 2020 Township approval. Subdivision plan schedules will m require amendment. Public information to be shared by Braestone. 0) v July, August, Council approved updated plans. Braestone advancing n September works to complete the park inspring 2021. 0 0 October, No change -0 November, m December m January, Parks works resuming to complete the park for February summer 2021. 2021 <' m Environmental Services Project Ward Leads Date Status Horseshoe Highlands/ 1 Michelle Jakobi December No Change W m Water 2019 Treatment/Provision— January 2020 o Elevated Water February— Completed inspection with contractor for final release of o wStorage June holdbacks; contractor to remedy identified items prior to rn contract release and acceptance July, August, No Change CL September 0 0 0 90 October, No Change November, December January, No Change February 2021 Horseshoe Highlands 1 Robin Dunn/ December Construction partially completed; to be resumed in Zone 1 Integration Michelle Jakobi 2019 spring 2020 January 2020 Meter installation initiated through WAMCO 0 Community Engagement completed with Zone 1 N February— March 13, 2020 Staff Report deferred to March 25 but o June due to COVID-19 follow up reporting delayed to July 15, 2020 O0 Watermain crossing complete and valve remains closed; v servicing to Zone 1 continues to be provided by =3 Skyline/Horseshoe Resort July, August, Fees&Charges By-law updated to reflect costs for v September Zone 1 Integration n Staff prepared on line survey for Zone 1 users per o Council direction 0 Staff Report to Council in October with survey results October, Meter Installations suspended in December; to be x November, resumed in spring 2021 m December Connection to Municipal Drinking Water System on hold C i.e. Zone 1 remains serviced by Skyline) :z' January, No Change m February 2021 Watermain Flushing All Michelle Jakobi December Isolated flushing in Horseshoe Highlands and v m Program 2019 Sugarbush cJanuary 2020 o February— Isolated spring flushing across Municipal Drinking Water v PO June Systems 0 rn July, August, Isolated flushing across Municipal Drinking Water W September Systems as needed Q n 0 0 90 October, No Change November, December January, No Change February 2021 Municipal Water All Robin Dunn/ December New Rates in Effect January 1, 2020 Rates Michelle Jakobi 2019 January 2020 0 February— Q1 billing and due dates altered to provide COVID-19 N June payment relief; meter reading remains on schedule 0 N July, August, No premium water rate billing for usage over 75m3 to September provide COVID-19 relief O0 October, No premium water rate billing for usage over 75m3 to v November, provide COVID-19 relief m December cn January, No Change v February o 2021 0 Horseshoe Craighurst 1 Robin Dunn/ December Notice of Completion Posted 0 Corridor Master Plan Michelle Jakobi 2019 Comment Period extended to 45 days Study January 2020 m February— Consultant provided follow up to those who provided June comments and applicable Ministries/Agencies; MECP to C address Part 11 Order requests; Consultant working with �' MECP to complete the project July, August, Project Completed; website updated September October, A project item being re-evaluated by MECP; Township m November, and Consultant working with MECP to address inquiry December o January, No Change PO February 0 rn 2021 v n 0 0 90 Urban Stormwater All Michelle Jakobi December No Change 2019 January 2020 February— 2020 Engineering Inspections completed; staff June developing QMS program July, August, Fall maintenance initiated September October, Fall maintenance and inspection completed v November, Finalized inventory review and custom Quality 0 December Management System (QMS)to be implemented Q1 N 2021 K) N January, QMS system being finalized February O0 2021 v Communal Tile Fields 1 Michelle Jakobi December On going construction of Tile Field 6 m 2019 Working with KPMG to complete 10 year Financial Plan January 2020 for Communal Tile Systems v February— Tile Field 6 construction complete; ECA amendments o June submitted to MECP for Tile Fields 2 &4; staff 0 developing QMS program (D m July, August, Partial collection system inspected by camera; Staff September prepare Council report for 3 year rate but item deferred x to October 13 m 0 October, Fall maintenance and sampling completed November, Drafting program Quality Management System (QMS) m December D January, No Change February (n cc 2021 `D Staffing All Robin Dunn/ December 2019 Co-op student extended to spring 2020 Michelle Jakobi 2019 New Technician started January 6, 2020 o January 2020 .� w February— No change °' June =3 CL n 0 0 90 July, August, 2020 Co-op student engaged for August-October; Big September Cedar contract terminated and staff work load redirected to municipal assets October, No Change; long term staffing considerations prepared November, in support of budget December January, No Change February 2021 0 Municipal Services All Robin Dunn/ December No Change N Corporation Michelle Jakobi 2019 oN January 2020 February— Project deferred to 2021 O0 June v July, August, No change m September October, No Change v November, o December 0 January, Resume initiation of MSC February 2021 m x Sugarbush Drinking 1 Michelle Jakobi February— Completing pressure modelling to support pre-design 0 Water System June 2020 and establish framework for areas of distribution system upgrades in 2021 July, August, No change D September October, Pressure analysis completed cn' cc November, Preliminary engineering design submitted for staff `D December review January, Finalize design&staging, prepare draft tender o February .� iv 2021 0 rn v CL n 0 0 90 Strategic Initiatives Project Ward Leads Date Status Asset Management All Shannon Johnson January, -engagement letter signed on Feb 9/2021 to have Plan February KPMG LLP assist Township with the preparation of 2021 its Asset Management Plan for core services -KPMG information request list for preparation of plan was sent to staff and information has been sent to KPMG to update foundation of plan -Meetings have been ongoing every Wednesday 0 afternoon N -Staff have prepared a grant application to the o Federation of Canadian Municipalities(FCM)for up to$50,000 in grant funding towards the work to O0 prepare the asset management plan.The FCM has < received the Township's application and it is =3 currently in line to be reviewed by an independent peer reviewer 0) v Township Enterprise All Shannon Johnson January, -Proposal review,evaluations and presentations n Software Upgrade February complete. o (ERP) Phase 1 2021 -On-going discussions with vendors, anticipate 0 award report to Council following budget a roval. n Laptop Replacement All Harold Daynard January, -replacement is ongoing; anticipate complete roll x Initiative February out by Q2 2021 2021 Website Upgrades All Jenny Legget December 2019 _finalizing the layout for an update of the homepage to m January 2020 incorporate a Twitter feed and another banner February— -Home page updated �n June -General updates to the website, adding new pages W `D and content where required July, August, -Website updates are completed as needed o September -Major focus on COVID related messaging and .� w #OroMedonteStrong stories and information rn October, -information gathered from Simcoe County area =3 December municipalities on their website platforms n 0 0 90 -website updates are completed almost daily with continuous COVID-19 messaging January, -Website updates completed regarding the February Province's Keeping Ontario Safe and Open 2021 framework -COVID-19 related messaging and #OroMedonteStrong stories and information remains a key focus -Budget approved for review of platform,design and 0 content N -Establishment of an internal working group for the oN purpose of undertaking a website review.Workplan drafted for 2021 implementation. O0 v m v n O O m m x m n m D (. v v cc =3 m Co o o N O Q n O n 90 11 .b) F12021-7, Derek Hnatiuk, Manager, Finance/Deputy Treasurer re: Sta... '7t hip �f Report Proud heritage, Exciting Future Report No. To: Prepared By: F12021-07 Council Derek Hnatiuk Meeting Date: Subject: Statement of Motion # April 14, 2021 Investment activities Roll #: R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended: 1. Report No. F12021-07 relating to investment activities to December 31, 2019 be received Background: The Municipal act requires the Treasurer to report annually to Council on investment activities. Analysis: Interest Earned For 2019, Township funds were held in the Township's chequing account with TD Canada Trust; One Investment Group; and various GICs held with RBC Dominion Securities. The interest yield on account interest is comparable to stock market performance, and the capital preservation and agreed interest earnings are guaranteed, meaning that the Township can comfortably predict its cash position throughout the year. Throughout 2019, a total of $652,926 interest was earned. Table 1 illustrates the 2019 annual interest earned from cash, cash equivalents and investments: Finance April 14, 2021 Report No.F12021-07 Page 1 of 3 Page 181 of 236 11 .b) F12021-7, Derek Hnatiuk, Manager, Finance/Deputy Treasurer re: Sta... Table 1 Interest Earned Bank $378,754 Short-term investments $33,212 ONE investment HISA $46,256 1 year GICs $20,460 1-5 year ladderin GICs $174,244 TOTAL $652,926 Financial / Legal Implications / Risk Management: The Township holds various financial instruments as shown in Schedule A - Statement of Investment Activities for the year ending December 31, 2019 which includes opening balances, purchases, disposals and closing balances for each financial instrument category. Policies/Legislation: Section 418 of the Municipal Act, 2001 and Ontario Regulation 438/97 — Eligible Investments and Related Financial Agreements Corporate Strategic Goals: • Continuous Improvement & Fiscal Responsibility Consultations: • CFO/Treasurer Attachments: Schedule A - Statement of Investment Activities Finance April 14, 2021 Report No.F12021-07 Page 2 of 3 Page 182 of 236 11 .b) F12021-7, Derek Hnatiuk, Manager, Finance/Deputy Treasurer re: Sta... Conclusion: Investment activities during the year generated additional revenue in the amount of $652,926 and the Township's financial instruments are earning interest in agreement to its stated stock market yield. Respectfully submitted: Derek Hnatiuk Manager, Finance / Deputy Treasurer Approvals: Date: Shannon Johnson, Chief Financial Officer/ Treasurer April 7, 2021 Robin Dunn, Chief Administrative Officer April 8, 2021 Finance April 14, 2021 Report No.F12021-07 Page 3 of 3 Page 183 of 236 SCHEDULE A TOWNSHIP OF ORO-MEDONTE STATEMENT OF INVESTMENT ACTIVITIES FOR THE YEAR ENDED DECEMBER 31,2019 Cr FINANCIAL INSTRUMENT �l Short-term Investments 1-5 Year Laddering GICs N (60 day term)TD ONE Investment(High 1 year GICs(various (various institutions)- 0 Interest Rate offering Interest Savings Acct(HISA) institutions) Interest Interest Rate offering 2.20% Interest Rate offering 2.415% Rate offering 2.30% 2.30%-2.70% TOTAL v Opening balance,Jan 1,2019 $ 7,500,000 $ - $ 825,076 $ 3,605,136 $ 11,930,213 0 Purchases: CD 10-Jun-19 $ 4,000,000 7- 18-Mar-19 $ 2,500,000 = 17-Apr-19 $ 2,500,000 y $ - $ 4,000,000 $ $ 5,000,000 $ 9,000,000 Disposals: 15-Mar-19 $ (2,509,781) 22-Apr-19 $ (2,509,470) =3 27-May-19 $ (2,513,962) !v cQ $ (7,533,212) $ - $ $ - $ (7,533,212) N �l Interest earned $ 33,212 $ 46,256 $ 20,460 $ 174,244 $ 274,172 =' Iv v Ending balance,Dec.31,2019 $ (0) $ 4,046,256 $ 845,537 $ 8,779,380 $ 13,671,173 CD cQ p m m w 0 N � W (D W w N (D (D co !v 11 .c) F12021-9, Derek Hnatiuk, Manager, Finance/Deputy Treasurer re: 201 ... 'township �f Report Proud heritage, Exciting Future Report No. To: Prepared By: F12021-09 Council Derek Hnatiuk Meeting Date: Motion # April 14, 2021 Statement of 2019 Reserves and Reserve Funds Activity Roll #: R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended: • That Report No. F12021-09 be received; and • That Report F12021-09 and related attachments be posted on the Township's website Background: The purpose of this report is to provide Council with information on the Township's Reserves and Reserve Funds and related transactions as of December 31, 2019. The primary purpose for reserves and reserve funds is: • Adherence to statutory requirements • Provision for major capital expenditures • Smooth expenditures which would otherwise cause fluctuation in the operating budget; and • To take advantage of financial opportunities that may arise Also, reserves are often referred to as "stabilization funds' as they may provide the following: • To offset in-year revenue shortfalls • To offset in-year expenditure overages due to unforeseen or emergency situations; or Finance April 14, 2021 Report No. F12021-09 Page 1 of 4 Page 185 of 236 11 .c) F12021-9, Derek Hnatiuk, Manager, Finance/Deputy Treasurer re: 201 ... • Are restricted to extraordinary or unforeseen one-time events and may not be used to balance operating budgets Analysis: The Township's Financial Reserves totaled $19,275,035 at December 31, 2019. Table 1 summarizes 2019 Reserves and Reserve Funds activity for the Township. Table 1 Opening Closing Balance, Balance, Dec Jan 1, 2019 Transfers In Transfers Out 31, 2019 Total Obligatory Reserves $4,193,461 $1,957,316 $2,086,101 $4,064,676 Discretionary Reserves Operating Reserves $2,341,781 $5,046,306 ($224,851) $7,163,235 Capital Reserves $10,126,866 $4,425,181 ($6,504,923) $8,047,124 Total Discretionary Reserves $12,468,647 $9,471,486 $6,729,774 $15,210,359 TOTAL RESERVES $16,662,108 $11,428,802 ($8,815,875) $19,275,035 Obligatory Reserve Funds Contributions to Obligatory Reserves are collected due to a legislative requirement or authority and must be segregated from the Township's general revenues for their prescribed purpose. These funds are classified in the financial statements as Deferred Revenue. For example, the Parks Reserve contributions are mostly earned as cash-in-lieu of parkland through lot creation (severances, etc.) and only utilized through the capital budget for the purchase of recreational assets. Development Charges are collected when permits are issued for any new development that occurs within the Township. They may only be spent on capital required to increase service capacity deemed necessary due to development within the Township. Both of these revenue streams may vary depending on the level of activity in the given year. The 2019 Ending Balance for Obligatory Reserves was $ 4,064,676. Finance April 14, 2021 Report No. F12021-09 Page 2 of 4 Page 186 of 236 11 .c) F12021-9, Derek Hnatiuk, Manager, Finance/Deputy Treasurer re: 201 ... Discretionary Reserve Funds Discretionary reserve funds are funds set aside by Council for operating and program specific purpose or uses and can be established by resolution of Bylaw. They are an essential element of strategic financial planning. Council may establish a reserve or discretionary reserve fund, where advisable. The 2019 Ending Balance for Discretionary Reserves was $ 15,210,359. In-Flow & Interest Reserves increase through the annual capital tax levy and earned interest on Township funds. Out-Flow Discretionary Reserve disbursements are applied based on 2019 actual capital expenditures approved by Council in the 2019 final budget. As the state of the Township's infrastructure will be more accurately identified through the Township's Asset Management Planning Process, the Township's forecasted capital needs will be updated. Financial / Legal Implications / Risk Management: Financial implications discussed above. Policies/Legislation: Municipal Act, 2001, Section 417 Corporate Strategic Goals: Continuous Improvement & Fiscal Responsibility Consultations: • CFO/Treasurer Attachments: N/A Finance April 14, 2021 Report No. F12021-09 Page 3 of 4 Page 187 of 236 11 .c) F12021-9, Derek Hnatiuk, Manager, Finance/Deputy Treasurer re: 201 ... Conclusion: Finance concludes that reserves and reserve funds were accounted for and presented in accordance with municipal best practices and the annual audited financial statements. It is recommended that: • That Report No. F12021-09 be received; and That Report F12021-09 and related attachments be posted on the Township's website Respectfully submitted: Derek Hnatiuk Manager, Finance / Deputy Treasurer Approvals: Date: Shannon Johnson, Chief Financial Officer/ Treasurer April 7, 2021 Robin Dunn, Chief Administrative Officer April 8, 2021 Finance April 14, 2021 Report No. F12021-09 Page 4 of 4 Page 188 of 236 11 .d) F12021-10, Janice MacDonald, Accounting Clerk re: Statement ofAcc... Twnshi, of Report Proud Heritage, Exciting Future Report No. To: Prepared By: FI 2020-10 Council Janice MacDonald Meeting Date: Subject: Motion # April 14, 2021 Statement of Accounts Roll #: Quarter 4 - 2020 R.M.S. File #: Oct 1, 2020 to Dec 31, 2020 Recommendation(s): Requires Action For Information Only It is recommended: 1. That Report No. FI 2020-10 be received for information only. 2. The accounts for Quarter 4 - 2020 totaling $ $15,216,474.72 be received. Background: Following are the statement of accounts for the months of October, November and December. Cheque Registers: AC01154 October 7, 2020 34,627.30 AD00054 October 7, 2020 186,417.15 AD00055 October 7, 2020 2,260.00 AC01155 October 14, 2020 22,812.41 AD00056 October 14, 2020 57,916.84 AC01156 October 21, 2020 323,553.02 AD00057 October 21, 2020 651,540.63 AC01157 October 28, 2020 91,439.27 AD00058 October 28, 2020 288,359.69 1,658,926.31 Finance April 14, 2021 Report No. FI 2021-10 Page 1 of 4 Page 189 of 236 11 .d) F12021-10, Janice MacDonald, Accounting Clerk re: Statement ofAcc... AC01158 November 4, 2020 65,980.18 AD00059 November 4, 2020 474,967.36 AC01159 November 10, 2020 48,339.25 AD00060 November 10, 2020 99,134.40 AC01160 November 18, 2020 84727.91 AD00061 November 18, 2020 204,655.65 AC01161 November 25, 2020 288,336.86 AD00061 November 25, 2020 306,902.87 1,573,044.48 AC01162 December 2, 2020 31,559.29 AD00062 December 2, 2020 3,679,899.63 AC01163 December 9, 2020 19,893.81 AD00063 December 9, 2020 5,332,119.07 AC01164 December 16, 2020 300,673.13 AD00064 December 16, 2020 206,981.90 AQ00001 December 22, 2020 45,513.25 AC01165 December 22, 2020 183,090.52 AD00065 December 22, 2020 715,739.57 10,515,470.17 $13,747,440.96 Payroll: PRO1423 October 10, 2020 242,693.64 PRO1426 October 24, 2020 213,937.66 456,631.30 PRO1430 November 7, 2020 214,956.14 PRO1433 November 21, 2020 230,127.05 445,083.19 PRO1437 December 5, 2020 240,155.34 PRO1441 December 19, 2020 245,805.13 485,960.47 $1,387,674.96 Credit Cards AE01376 October 15, 2020 1548.17 Petro Canada/Sept AE01377 October 27, 2020 10,007.97 AE01378 October 27, 2020 1023.75 AE01379 October 27, 2020 3167.07 AE01380 October 27, 2020 138.99 Finance April 14, 2021 Report No. FI 2021-10 Page 2 of 4 Page 190 of 236 11 .d) F12021-10, Janice MacDonald, Accounting Clerk re: Statement ofAcc... Credit Cards AE01381 October 27, 2020 46.49 AE01382 October 27, 2020 5330.48 AE01383 October 27, 2020 5964.50 AE01384 October 27, 2020 6555.27 AE01385 October 27, 2020 4656.40 AE01386 October 27, 2020 4537.95 42977.04 AE01398 November 13,2020 1537.03 Petro Canada/Oct AE01387 November 26, 2020 71.58 AE01388 November 26, 2020 1007.19 AE01389 November 26, 2020 5428.56 AE01390 November 26, 2020 773.13 AE01391 November 26, 2020 7568.25 AE01392 November 26, 2020 115.97 AE01393 November 26, 2020 75.32 AE01394 November 26, 2020 1403.96 AE01395 November 26, 2020 3238.41 AE01396 November 26, 2020 958.81 AE01410 November 26, 2020 728.72 22906.93 AE01411 December 16, 2020 2874.07 Petro Canada/Nov AE01399 December 29, 2020 90.26 AE01400 December 29, 2020 1607.11 AE01401 December 29, 2020 80.16 AE01402 December 29, 2020 447.18 AE01403 December 29, 2020 71.03 AE01404 December 29, 2020 3.05 AE01405 December 29, 2020 454.12 AE01406 December 29, 2020 864.83 AE01407 December 29, 2020 21.06 AE01408 December 29, 2020 4646.34 AE01409 December 29, 2020 4315.62 15474.83 $81,358.80 Total: $15,216,474.72 Finance April 14, 2021 Report No. FI 2021-10 Page 3 of 4 Page 191 of 236 11 .d) F12021-10, Janice MacDonald, Accounting Clerk re: Statement ofAcc... Analysis: Not Applicable. Financial / Legal Implications / Risk Management: Not Applicable. Policies/Legislation: Not Applicable. Corporate Strategic Goals: Not Applicable. Consultations: Not Applicable. Attachments: Cheque/Deposit Registers — under separate cover. Conclusion: That the accounts for Quarter 4 - 2020 are received. Respectfully submitted: Janice MacDonald Accounting Clerk Approvals: Date: Shannon Johnson, Chief Financial Officer/ Treasurer April 7, 2021 Robin Dunn, Chief Administrative Officer April 8, 2021 Finance April 14, 2021 Report No. FI 2021-10 Page 4 of 4 Page 192 of 236 1 is o ublic: County of Simcoe, 2021 Bu... �w map •RM. w�'; 4 1. 2021 rogram Bursary Applications due before fuly30, 2021 Up to 21 $3000 bursaries availeme to wmcve a wunry stuaenrS: This award is open to all residents of the County of Simcoe, including employees of the County and children and/or dependants of employees. Applicants must: ■ Be a resident of Simcoe County and a ■ Demonstrate interest in, and contribution to, Canadian citizen or permanent resident. their community through active participation in extracurricular activities at their school and/or ■ Have graduated, or be eligible for graduation in community organizations in the year of application, from a secondary school in Simcoe County. ■ Submit a complete application, including supporting documentation, no later than July 30, 2021. ■ In the year of application, be enrolled and commencing studies in the first or second year of an undergraduate program at an Ontario university or college as a full-time student. Apply review the eligibility ond entry requirements ond Helping educate the leaders of tomorro .. SIMCOF w. -� �/0 A_W� Page 193 of 236 14.b) Minutes of Nottawasaga Valley Conservation Authority meeting held ... p PvypSACA Z Nottawasaga Valley Conservation Authority 02-21-BOD rI°x�'` MINUTES February 26, 2021 9:00 a.m. - 12:00 p.m. Virtual Meeting Via WebEx Present: Councillor Keith White Essa (Township) Councillor Gail Little, Vice-Chair Amaranth (Township) Councillor Mariane Mcleod, Chair Collingwood (Town) Councillor Margaret Mercer Melancthon (Township) Deputy Mayor Bob Meadows Adjala-Tosorontio (Township) Councillor George Watson Wasaga Beach (Town) Councillor Thom Paterson Clearview (Township) Councillor Andrea Matrosovs Blue Mountains (Town) Councillor Ralph Manketlow Mono (Town) Councillor Dane Nielsen Grey Highlands (Municipality) Councillor Donna Jebb New Tecumseth (Town) Councillor Shirley Boxem Mulmur (Township) Councillor Rob Nicol Innisfil (Town) Councillor Cathy Keane Oro-Medonte (Township) Arrived 9:22 a.m. Councillor Walter Benotto Shelburne (Town) Reg rets: Mayor Don Allen Springwater (Township) Councillor Gary Harvey Barrie (City) Councillor Raj Sandhu Bradford West Gwillimbury (Town) Staff: Doug Hevenor, Chief Administrative Officer; Chris Hibberd, Director Watershed Management Services; Byron Wesson, Director Conservation Services; Sheryl Flannagan, Director Corporate Services; Naomi Saunders, Education Manager; Daniel Dyce, Regulations Technician; Haleigh Ferguson, Executive Administrator/Recorder 1. CALL TO ORDER Chair McLeod called the meeting to order at 9:03 a.m. Page 194 of 236 14.b) Minutes of Nottawasaga Valley Conservation Authority meeting held ... 2. LAND ACKNOWLEDGEMENT The Nottawasaga Valley Conservation Authority Board acknowledges that we are situated on the traditional land of the Anishnaabeg people. The Anishnaabeg include the Ojibwe, Odawa, and Pottawatomi nations, collectively known as the Three Fires Confederacy. We are dedicated to honouring Indigenous history and culture and committed to moving forward in the spirit of reconciliation and respect with all First Nation, Metis and Inuit people. 3. DECLARATION OF PECUNIARY AND CONFLICT OF INTEREST None declared. 4. MOTION TO ADOPT AGENDA RES: 12-21 Moved by: Cllr. Keith White Seconded by: Cllr. Margaret Mercer RESOLVED THAT: the agenda for the Board of Directors Meeting #02-21- BOD dated February 26, 2021 be approved. Carried; 5. ANNOUNCEMENTS The NVCA is pleased to announce our 2020 Annual Report is now available and posted on our website. 6. PRESENTATIONS a. Naomi Saunders, Manager Education will conduct a presentation on NVCA's Education Updates. The resolution for this presentation is included in Staff Report No. 03-02-21- BOD. 7. DEPUTATIONS There were no deputations for this meeting. S. DELEGATIONS There were no delegations for this meeting. 9. HEARINGS There were no hearings for this meeting. 10. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Board Members are requested to identify items from the Consent List that they wish to have considered for separate discussion. Page 195 of 236 14.b) Minutes of Nottawasaga Valley Conservation Authority meeting held ... 11. ADOPTION OF CONSENT LIST AND IDENTIFICATION OF ITEMS REQUIRING SEPARATE DISCUSSION RES: 13-21 Moved by: Deputy Mayor Bob Meadows Seconded by: Cllr. George Watson RESOLVED THAT: agenda item number(s), was identified as requiring separate discussion, be referred for discussion under Agenda Item #10; and FURTHER THAT: all Consent List Agenda Items not referred for separate discussion be adopted as submitted to the board and staff be authorized to take all necessary action required to give effect to same; and FURTHER THAT: any items in the consent list not referred for separate discussion, and for which conflict has been declared, are deemed not to have been voted on or discussed by the individual making the declaration. Carried; 12. CONSENT LIST a. Adoption of Minutes i. Approved by Consent. RESOLVED THAT: the minutes of the Board of Directors Meeting #10-20- BOD dated Janaury 22, 2020 be approved. Carried; ii. Approved by Consent. RESOLVED THAT: the minutes of the Board of Director's meeting #01-21- BOD dated January 22, 2021, be approved. Carried; b. Correspondence There was no correspondence for this meeting. C. Staff Reports i. Staff Report No. 01-02-21-BOD from Director, Conservation Services regarding Appointment of Officer under the Conservation Authorities Act. Approved by Consent. RESOLVED THAT: the Board of Director's approve Staff Report No. 01-02- 21-BOD; and FURTHER THAT: Mike Bacon be appointed as an officer for the NVCA as per Section 14 of R.R.O. 1990 Regulation 127; Section 29 of the Conservation Authorities Act. Carried; Page 196 of 236 14.b) Minutes of Nottawasaga Valley Conservation Authority meeting held ... ii. Staff Report No. 02-02-21-BOD from Regulation Technician Dyce regarding Approval of 60 month permission for proposed works on the South Innisfil Creek Drain, Town of Innisfil. Approved by Consent. RESOLVED THAT: the Board of Directors receive Staff Report No. 02-02-21- BOD regarding approval of 60 month permission for proposed works on the South Innisfil Creek Drain (including Main Branch, Branch 'A', 10th Sideroad Branch, 3rd Line Branch, and 3rd Line Spur Branch, from 15th Line to 5th Line), including drain maintenance and alteration, floodplain enhancement, culvert/structure replacements, aquatic habitat improvements, and restoration, in the Town of Innisfil, County of Simcoe. Carried; iii. Staff Report No. 03-02-21-BOD from Manager, Environmental Education regarding Education Program Update. Approved by Consent. RESOLVED THAT: the Board of Director's receive Staff Report No. 03-02- 21-BOD and the corresponding presentation regarding Education Program Update for information. Carried; iv. Staff Report No. 04-02-21-BOD from Communications Coordinator regarding NVCA's 2020 Customer Satisfaction Report. Approved by Consent. RESOLVED THAT: Staff Report No. 04-02-21-BOD regarding NVCA's Customer Satisfaction Report 2020 be received. Carried; V. Staff Report No. 05-02-21-BOD from Communications Coordinator regarding NVCA Communications - January 9, 2021 - February 12, 2021, be received. Approved by Consent. RESOLVED THAT: Staff Report No. 05-02-21-BOD regarding NVCA Communications - January 9, 2021 - February 12, 2021, be received. Carried; 13. OTHER BUSINESS None declared. Page 197 of 236 14.b) Minutes of Nottawasaga Valley Conservation Authority meeting held ... 14. IN-CAMERA a. RES: 14-21 Moved by: Cllr. Ralph Manktelow Seconded by: Cllr. Dane Nielsen RESOLVED THAT: this meeting of the Board of Directors No. 02-21-BOD move into closed session at 9:35 a.m. to address matters pertaining to: a) Litigation, or potential litigation, including matters before administrative tribunals, affecting the authority. b) Personal information regarding an identifiable individual, including authority staff. FURTHER THAT: the Chief Administrative Officer, Director Corporate Services, Director Watershed Management Services, Director Conservation Services, and Executive Administrator be in attendance for Item a) for recording and speaking purposes; and FURTHER THAT: the Director, Corporate service be in attendance for Item b) for recording and speaking purposes. Carried; 15. OUT OF IN-CAMERA a. RES: 15-21 Moved by: Cllr. Donna Jebb Seconded by: Cllr. Shirley Boxem RESOLVED THAT: the Board of Directors rise from in-camera at 9:48 a.m. and report progress. Carried; b. RES: 16-21 Moved by: Cllr. Gary Harvey Seconded by: Cllr. Walter Benotto RESOLVED THAT: the Board of Directors receive Staff Report No. 06-02-21- BOD regarding a claim against the NVCA and approve staff's use of reserves up to $16,250. Carried; C. RES: 17-21 Moved by: Cllr. Thom Paterson Seconded by: Cllr. Keith White RESOLVED THAT: the Board of Director's receive the Chief Administrative Officer's 2020 annual performance review and 2021 review for implementation. Carried; 16. ADJOURN RES: 18-21 Moved by: Cllr. Donna Jebb Seconded by: Cllr. Cathy Keane RESOLVED THAT: this meeting adjourn at 10:03 a.m. to meet again on March 26, 2021 or at the call of the Chair. Carried; Page 198 of 236 14.c) Minutes of Lake Simcoe Region Conservation Authority meeting held ... Board of Directors' Meeting Board of Directors' Meeting No. BOD-02-21 Friday, February 26, 2021 Held virtually via Zoom Meeting Minutes LSRCA Board Members Present Regional Chairman W. Emmerson (Chair), Councillor P. Ferragine Councillor (Vice Chair), Councillor K. Aylwin, Mayor D. Barton, Mayor B. Drew, Councillor A. Eek, Councillor K. Ferdinands, Councillor W. Gaertner, Councillor R. Greenlaw, Mayor V. Hackson, Councillor S. Harrison-McIntyre, Mayor M. Quirk, Councillor C. Riepma, Regional Councillor T. Vegh, Councillor A. Waters, Councillor E. Yeo LSRCA Board Members Absent Township of Brock, Township of Ramara LSRCA Staff Present R. Baldwin,T. Barnett, M. Bessey, A. Brown, K. Christensen, M. Critch, J. Doyley, B. Ginn, E. Green, N. Hamley, C. Hawson, B. Kemp, K. Kennedy, N. Knight, D. Lembcke, B. Longstaff, G. MacMillan, N. O'Dell, M. Rosato, D. Ruggle, C. Sharp, C. Taylor, K. Yemm, K. Zeppieri Guests in Attendance Councillor C. Pettingill, Township of Brock 1. Declarations of Pecuniary Interest or Conflict of Interest None noted for this meeting. 11. Approval of Agenda Moved by: A. Eek Seconded by: T. Vegh BOD-016-21 Resolved That the content of the Agenda for the February 26, 2021 meeting of the LSRCA Board of Directors be approved as presented. Carried 111, Adoption of Minutes a) Board of Directors Moved by: B. Drew Seconded by: S. Harrison-McIntyre Page 199 of 236 14.c) Minutes of Lake Simcoe Regoar�o�U ercYPr�')r yAhgroit�aedti�g held ... Friday, February 26, 2021 Meeting Minutes Page 2 BOD-017-21 Resolved That the minutes of the Board of Directors 70th Annual General Meeting, No. BOD-01-21, held on Friday, January 22, 2021 be approved as circulated. Carried b) Conservation Ontario Council Moved by: B. Drew Seconded by: S. Harrison-McIntyre BOD-018-21 Resolved That the minutes of Conservation Ontario's Council Meeting held on Monday, December 14, 2020 be received for information. Carried IV.Announcements a) Chair Emmerson took a moment to remember Mayor Debbie Bath-Hadden, who lost her battle with cancer at the end of January. Mayor Bath-Hadden was very supportive of the work of the Authority and a valued member of the Board of Directors for a number of years. b) Chair Emmerson welcomed guest Councillor Cria Pettingill from the Township of Brock, who has been appointed to the Board by the Township and is awaiting confirmation in March by the Regional Municipality of Durham. V. Presentations a) Corporate Communications Director, Corporate Communications and Engagement, Kristen Yemm, provided an overview of the Authority's Corporate Communications, advising that getting the right message to the right people at the right time is a critical function of communications. A variety of communications methods are used to influence others and to demonstrate how we translate the funds we receive into effective programs and services that deliver on our mandate to improve the health of the watershed and Lake Simcoe. Ms. Yemm reviewed some of the significant annual documents the Authority publishes, including: the Budget at a Glance book, a high-level overview of proposed annual budget sent out to each of our municipal partners; the Annual Budget book typically provided to Board members at the March meeting and sent to funding partners with levy letters; and the Budget Companion document, developed in 2019 and now a highly anticipated document outlining our mission and vision for the watershed, as well as service area responsibilities, revenue sources and expenditures, previous year's accomplishments and a look into the future; and annual Audited Financial Statements, which are posted on our website and accessible to the public. Page 200 of 236 14.c) Minutes of Lake Simcoe Regoar�o�U ercYPr�')r yAhgroit�aedti�g held ... Friday, February 26, 2021 Meeting Minutes Page 3 She went on to note our Annual Reports that have been published for decades are now being replaced with our Year-in-Review Infographic, which takes some of our most significant accomplishments and translates them into performance metrics making it easier to see the impacts of our work as well as the changes over time. This infographic provides a variety of statistics that can be easily shared over social media. The Authority's foremost communications tool, our website www.LSRCA.on.ca, provides a wealth of quality information, is continually updated, and is compliant with the Accessibility for Ontarians with Disabilities Act. The Authority also has a number of publications, such as Conservation Matters, a quarterly newsletter published in Lake Simcoe Living magazine; and Lake Simcoe Buzz, a quarterly newsletter for watershed residents. The Authority's publications can be found through the following link, where sign up information can also be found: https://www.Isrca.on.ca/about-us/publications. To view this presentation, please click this link: Corporate Communications Overview Moved by: W. Gaertner Seconded by: R. Greenlaw BOD-019-21 Resolved That the presentation by Director, Corporate Communications & Engagement, Kristen Yemm, regarding an overview of the Authority's annual corporate publications and supplementary products and tools be received for information. Carried Staff Report No. 02-21-BOD regarding the Authority's Corporate Communications was included in the agenda. Moved by: W. Gaertner Seconded by: R. Greenlaw BOD-020-21 Resolved That Staff Report No. 02-21-BOD regarding Corporate Communications at Lake Simcoe Region Conservation Authority be received for information. Carried b) Investigating a Land-lake Phosphorus Disconnect in Lake Simcoe Limnologist, Dr. Brian Ginn, provided a presentation on his research into investigating the decoupling between phosphorus loading and within-lake environmental conditions. Dr Ginn reviewed that one overarching goal of the Lake Simcoe Protection Plan is the restoration and protection of coldwater fish habitat, which requires an end-of-summer deep water dissolved oxygen concentration of 7 mg/L, which is linked to the phosphorus loading target of 44 tonnes per year. However, in recent years, environmental conditions in Lake Simcoe do not reflect Page 201 of 236 14.c) Minutes of Lake Simcoe Regoar�o�U ercYPr�')r yAhgroit�aedti�g held ... Friday, February 26, 2021 Meeting Minutes Page 4 changes in phosphorus loading, particularly in 2013 and 2017 where high phosphorus loads did not seem to alter ecologically good conditions in the lake. After reviewing the science, LSRCA and provincial partners are investigating several areas in an effort to understand this decoupling and how predictive models for the lake can be improved. One area is climate change, where winter rain and intense summer storms may be changing how phosphorus is delivered to the lake, how it is used, and if it flushed through the lake faster than in the past. A second area is changes in phosphorus use within the lake due to changes in the phosphorus cycle resulting from invasive species. The third area is further changes in phosphorus use related to a change in the type of algae found in the lake, and how filtration by invasive mussels may change phosphorus availability. These areas are currently the topic of a funding proposal with Ministry of Environment, Conservation, and Parks for research in the 2021-2022 fiscal year. To view this presentation, please click this link: Land-lake Phosphorus Disconnect in Lake Moved by: A. Waters Seconded by: E. Yeo BOD-021-21 Resolved That the presentation by Limnologist, Dr. Brian Ginn, regarding the investigation of the land-lake phosphorus decoupling in Lake Simcoe be received for information. Carried Staff Report No. 03-21-BOD regarding the investigation into the possible causes of the land-lake phosphorus decoupling in Lake Simcoe was included in the agenda. Moved by: A. Waters Seconded by: E. Yeo BOD-022-21 Resolved That Staff Report No. 03-21-BOD regarding the investigation of the land-lake phosphorus decoupling in Lake Simcoe be received for information. Carried V. Hearings There were no hearings at this meeting. VI. Deputations There were no deputations at this meeting. Page 202 of 236 14.c) Minutes of Lake Simcoe Regoar�o�U ercYPr�')r yAhgroit�aedti�g held ... Friday, February 26, 2021 Meeting Minutes Page 5 VII. Determination of Items Requiring Separate Discussion No items were identified as items requiring separate discussion. VIII. Adoption of Items not Requiring Separate Discussion All items were identified under items not requiring separate discussion. Moved by: P. Ferragine Seconded by: D. Barton BOD-023-21 Resolved That the following recommendations respecting the matters listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the Board, and staff be authorized to take all necessary action required to give effect to same. Carried 1. Correspondence There were no correspondence items for this meeting. 2. Municipal Freedom of Information and Protection of Privacy Act:Annual Statistical Report BOD-024-21 Resolved That Staff Report No. 04-21-BOD regarding the Municipal Freedom of Information and Protection of Privacy Act—2020 Annual Statistical Report be received for information. Carried 3. Monitoring Report—Planning and Development Applications for the Period January 1 through December 31, 2020 BOD-025-21 Resolved That Staff Report No. 05-21-BOD regarding monitoring of planning and development applications for the period January 1 through December 31, 2020 be received for information. Carried 4. Bill 229: Proclaimed Amendments to the Conservation Authorities Act BOD-026-21 Resolved That Staff Report 06-21-BOD be received; and Further that the Chief Administrative Officer review the Authority's existing Administrative By-Laws and prepare revised by-laws for consideration in accordance with any proclaimed amendments to Conservation Authorities Act as defined under Bill 229. Carried Page 203 of 236 14.c) Minutes of Lake Simcoe Regoar�o�U ercYPr�')r yAhgroit�aedti�g held ... Friday, February 26, 2021 Meeting Minutes Page 6 S. Applications for Permission pursuant to Section 28.0.1 of the Conservation Authorities Act BOD-027-21 Resolved That Staff Report No. 07-21-BOD regarding issuing permissions under Section 28.0.1 of the Conservation Authorities Act be received; and Further that the Chief Administrative Officer be authorized to enter into agreements and approve permissions for elements of development projects authorized by a Minister's Zoning Order that are minor in nature; and Further that an amendment to the Authority's fee schedule to include an application fee of double the applicable existing permit fee for a permit under S.28.0.1 be approved effective immediately; and Further that an amendment to the Authority's fees policy that all legal fees associated with the development and execution of any Agreement under Section 28.0.1 of the Conservation Authorities Act be paid in full by the proponent prior to the final execution of the Agreement be approved effective immediately. Carried 6. Kettleby Creek Restoration Project BOD-028-21 Resolved That Staff Report No. 08-21-BOD regarding the issuance of a Purchase Order and Construction Contract to R&M Construction for a restoration project to remove a fish barrier and streambank restoration at Kettleby Creek in the Township of King at a cost of$224,159.39 including taxes be received for information. Carried IX. Consideration of Items Requiring Separate Discussion No items were identified under items requiring separate discussion. X. Closed Session The Board moved to Closed Session to deal with confidential land matters legal and land matters. Moved by: V. Hackson Seconded by: M. Quirk BOD-029-21 Resolved That the Board move to Closed Session to deal with confidential legal and land matters; and Further that the Chief Administrative Officer, members of the Executive Management Team, the Director, Regulations, and the Coordinator BOD/CAO remain in the meeting for the discussion on Items a) and b); and Page 204 of 236 14.c) Minutes of Lake Simcoe Regoar�o�U ercYPr�')r yAhgroit�aedti�g held ... Friday, February 26, 2021 Meeting Minutes Page 7 Further that the Chief Administrative Officer, members of the Executive Management Team, the Land Securement Officer, and the Coordinator BOD/CAO remain in the meeting for the discussion on Item c). Carried The Board rose from Closed Session to report findings. Moved by: S. Harrison-McIntyre Seconded by: B. Drew BOD-030-21 Resolved That the Board rise from Closed Session and report findings. Carried a) Confidential Legal Matter Moved by: A. Waters Seconded by: E. Yeo BOD-031-21 Resolved That Confidential Staff Report No. 09-21-BOD regarding a confidential legal matter be received for information. Carried b) Confidential Legal Matter Moved by: A. Waters Seconded by: E. Yeo BOD-032-21 Resolved That Confidential Staff Report No. 10-21-BOD regarding a confidential legal matter be received for information. Carried c) Confidential Land Matter Moved by: P. Ferragine Seconded by: C. Riepma BOD-033-21 Resolved That the presentation regarding a confidential land matter be received; and Further that Confidential Staff Report No. 11-21-BOD regarding a confidential land matter be received; and Further that the recommendations contained within the report by approved. Carried XI. Other Business No other business was discussed. Page 205 of 236 14.c) Minutes of Lake Simcoe Regoar�o�U ercYPr�')r yAhgroit�aedti�g held ... Friday, February 26, 2021 Meeting Minutes Page 8 XII.Adjournment Moved by: W. Gaertner Seconded by: K. Aylwin BOD-034-21 Resolved That the meeting be adjourned at 11:15 a.m. Carried Regional Chairman Wayne Emmerson Rob Baldwin Chair Chief Administrative Officer Page 206 of 236 14.d) Correspondence dated March 18, 2021 from Sylvia Jones, Solicitor G... Solicitor General Solliciteur general Office of the Solicitor General Bureau du solliciteur general 25 Grosvenor Street, 18th Floor 25, rue Grosvenor, 18e etage Toronto ON M7A 1Y6 Toronto ON M7A 1Y6 Ontario Tel:416 325-0408 Te1. :416 325-0408 MCSCS.Feed back@Ontario.ca MCSCS.Feed back@Ontario.ca 132-2021-404 By email March 18, 2021 Dear Heads of Council and First Nations Chiefs: I am writing to provide you with an update on the new Ontario Provincial Police (OPP) detachment boards under the Community Safety and Policing Act, 2019 (CSPA). As you may remember, in February 2020, the Ministry of the Solicitor General conducted seven regional roundtable sessions across the province. Discussions at these sessions focused on new OPP-related regulatory requirements under the CSPA. Municipalities and First Nation communities receiving policing services from the OPP were invited to learn more about new OPP-related legislative and regulatory requirements and provide the ministry with feedback to inform the development of related regulatory proposals. In addition, we heard from many of you through various letters and engagement opportunities, including meetings with the Association of Municipalities of Ontario MOU Table and Rural Ontario Municipal Association about what you would like your new OPP detachment board to look like. In response to your feedback, an OPP detachment board framework has been developed that we hope will provide municipalities and First Nation communities receiving direct and/or supplemental services from the OPP the flexibility to create a board that reflects your community and local needs. Under this framework, municipalities and First Nation communities receiving direct and/or supplemental services from an OPP detachment are being asked to submit one proposal (per detachment) indicating the composition of their board and, if needed, a rationale for multiple boards and the composition of each additional board. Municipalities and First Nations within a detachment are asked to work together to determine the composition of their board(s) as well as the manner in which they will submit their proposal to the ministry. For example, after determining the composition of the detachment board(s), municipalities and First Nations within a detachment area may select one municipality or First Nation to complete and submit the proposal. /2 Page 207 of 236 14.d) Correspondence dated March 18, 2021 from Sylvia Jones, Solicitor G... Dear Heads of Council and First Nations Chiefs Page 2 Proposals must meet base requirements set by the ministry, which include a minimum number of five members per board and a requirement that each board should be composed of 20% community representatives and 20% provincial appointees. To that end, municipalities and First Nations are not required at this time to identify the names of the individuals that will be participating on the detachment board. Rather, you are only asked to identify the number of seats each municipality and First Nation will be allocated on the detachment board as well as the number of community representatives and provincial appointments. To streamline and support the proposal process, the ministry has developed a digital form that can be accessed using the link included here. The ministry will work with municipalities and First Nations to obtain outstanding information/proposals and support you in submitting a completed proposal. If, however, a proposal still does not meet the minimum requirements, or a proposal is not submitted and/or if no consensus is reached on the composition of the board then the ministry will determine the composition of the detachment board. Completed proposals are to be submitted to the ministry by Monday, June 7, 2021. We recognize the significant implications that the current COVID-19 emergency has had on municipalities and First Nations across the province. To this end, in addition to the written supporting material attached here, we are also pleased to work with you directly through virtual information sessions. If you have questions related to OPP detachment boards under the CSPA, please contact Sarah Caldwell, Director of Community Safety and Intergovernmental Policy, at sarah.caldwell(a)-ontario.ca. If you have questions about the proposal process or would be interested in a virtual information session, please contact Joanna Reading, Senior Policy Advisor, at ioanna.read ing(a)ontario.ca Sincerely, Sylvia Jones Solicitor General Enclosures c: Chief Administrative Officers Municipal Clerks Page 208 of 236 14.e) Correspondence received March 19, 2021 from Ontario Recreation Fac... Ontario FM Recreation wort racIfles Ass(x Iation Building COMMU11ILY Since 1947 Dear Township of Oro-Medonte On behalf of Cathy Seguin, President of the Ontario Recreation Facilities Association (ORFA), I would respectfully request consideration for the following "Open Letter" to be added as correspondence to the next Mayor and Council agenda for awareness. As we are all aware, the COVID-19 pandemic has created unprecedented challenges for all communities and has required a flexible and responsive approach. Over the past year, we have witnessed the vital role that recreation facility professionals, and recreation infrastructure (indoor and outdoor), play in our communities. While following public health guidance, providing even limited access to recreation has allowed our community residents to stay connected, support their physical and mental health, and hopefully encourages them to view a more positive, post-pandemic future. Thank you for your consideration of this request. Best wishes, John Milton Chief Administrative Officer Page 209 of 236 14.e) Correspondence received March 19, 2021 from Ontario Recreation Fac... OPEN Letter to ORFA Members and Industry Employers Dear Colleagues, As we are aware, the pandemic has created unprecedented challenges for all communities and has required a flexible and responsive approach. Over the past year, we have witnessed the vital role that recreation facility professionals, and recreation infrastructure (indoor and outdoor), play in our communities. While following public health guidance, providing even limited access to recreation has allowed our community residents to stay connected, support their physical and mental health, and hopefully encourages them to view a more positive, post-pandemic future. You, and your team members, are the reason why great community recreation exists. 1 hope you will join me in recognizing the recreation facility professionals within your organization and thank them for their commitment and resilience to ensuring safe and enjoyable recreational activities and spaces. As a member of the Ontario Recreation Facilities Association (ORFA), we continue to support you in your operation and management of your community assets. Since last summer, ORFA has provided its members with timely, current and relevant pandemic-related information. In addition to ORFA's weekly e- news sent to all members, we encourage you to visit www.orfa.com to access other membership benefits, including. o COVID-19 Updates and Toolbox including Recreation Facility COVID-19 Re-entering and Reopening Guiding Principles and Best Practices o Events. online self-study and virtual o Professional designations • Facility Forum magazine (print and digital) • Resource Centre (podcasts, webinars, best practice guidelines, discussion board) • Careers (job postings) Recreation facility professionals, through education, workplace-specific training, and professional certification, have the requisite skills, enhanced knowledge and empowered attitude to better operate and manage Page 210 of 236 14.e) Correspondence received March 19, 2021 from Ontario Recreation Fac... infrastructure in support of safe facilities. Your ORFA membership allows you to invest in yourself, your staff, and your profession. 1 wish to close by thanking our 7,000-plus members for providing critically important frontline and management services to our communities and for their support of corporate, municipal, provincial and federal directives that align in keeping your communities as safe as possible. The ORFA is here to help. Please reach out to us at anytime! Sincerely, c Cathy Seguin, President Ontario Recreation Facilities Association Inc. OA3-com Ontario Recreation Facilities Association Inc. 1 Concorde Gate, Suite 102, Toronto Ontario, Canada M3C 3N6 Tel.416-426-7062 Email ORFA UNSUBSCRIBE Page 211 of 236 14.f) Correspondence dated March 19, 2021 from Town of Plympton-Wyoming ... OF ( � l The Honourable Jonathan Wilkinson Minister of Environment and Climate Change House of Commons Ottawa, ON K1A OA6 Jonathan.Wilkinson@parl.gc.ca The Honourable Marie-Claude Bibeau Minister of Agriculture and Agri-Food House of Commons Ottawa, ON K1A OA6 Marie-Claude.Bibeau@parl.gc.ca March 19th 2021 Sent via e-mail Re: Carbon Tax Please be advised that on March 10th 2021 the Town of Piympton-Wyoming Council passed the following motion to support the Norfolk County Agricultural Advisory Boards letter regarding the application of the carbon tax on primary agriculture producers. It is the recommendation of Norfolk County Council that the Federal Government consider the concerns of the agricultural community and move to exempt all primary agriculture producers from current and future carbon taxes. Motion #13— Moved by Netty McEwen, Seconded by Tim Wilkins that Council support item "q)"from Norfolk County regarding Carbon Tax on Agriculture Producers. Motion Carried. If you have any questions regarding the above motion, please do not hesitate to contact me by phone or email at ekwarciakCa)plvmpton-wyoming.ca. Sincerely, Erin Kwarciak Clerk Town of Plympton-Wyoming cc. Association of Municipalities of Ontario Federation of Canadian Municipalities Ontario Municipalities �i The Corporation of the Town of Plymptor :ycH Inc P.O Box 250, 546 Niagara Street, Wyoming Ontario NON 1T0 Tel: 519-845-3939 Ontario Toll Free: 1-877-313-3939 Page 212 of 236 14.f) Correspondence dated March 19, 2021 from Town of Plympton-Wyoming ... Norfolk County Officer of the Mayor Governc)r Simcoe Square 50 Colborne St., S. s 5imcoe, Ontario N3Y 4H3 i 519-426-5870 Fax:519-426-7633 'y norfolkcounty-ca r` � N�fC ,• ti:�f February 23, 2021 The Honourable Jonathan Wilkinson Minister of Environment and Climate Change House of Commons Ottawa. ON K1A QA6 The Honourable Marie-Claude Bitoeau Minister of Agriculture and Agri-Food House of Commons Ottawa, ON K1A OA6 Pear Ministers, l am writing to advise that Norfolk County Council supports the attached Norfolk County Agricultural Advisory Board's letter regarding the application of the carbon tax on primary agriculture: producers. It is the recommendation of Norfolk County Council that the Federal Government consider the concerns of the agricultural community and move to exempt all primary agriculture producers from current and future cartoon taxes. Please find attached the full recommendation. Thank you for your attention, Yours truly, ,Va� v. Kristal Chopp Mayor, Norfolk County P.c. Norfolk County Council Association of Municipalities of Ontario Federation of Canadian Municipalities Ontario Municipalities Page 213 of 236 Nui, olk_ 14.f) Correspondence dated March 19, 2021 from Town of Plympton-Wyoming ... Dec 7, 2020 The Honourable Marie-Claude Bibeau, MP Minister of Agriculture and Agri-Food House of Commons Ottawa, Ontario K1A OA6 Dear Minister Bibeau Our agricultural advisory board (AAB) who represents the agricultural sector in Norfolk County, Ontario is very concerned about the federal government's current carbon pricing policies. It is our hope that you consider our concernsand move to exempt all primary agriculture producers from current and future carbon taxes. Carbon tax remains as a major cost of production for producers in Norfolk County. Although some farm fuel purchasesare exempt, it is selective and does not meet the needs of the entire agriculture industry. Currently crop drying, heating/cooling of livestock barns and cooling of perishable commodities are still subject to full carbon taxes. Currently there are no replacements for fossil fuels in agricultural production. As a result, carbon tax policies are notappropriate for the agricultural sector and only decrease farm margins. Norfolk County which is known as Ontario's garden is home to one of the country's largest diversity of crop production. In addition to the extensive vegetable, fruit and grain production it boasts some of the highest ecological diverse natural habitats, plants and animals in Canada. There is approximately 25% tree cover in the county which is the highest percentage of forested land in Southwestern Ontario. Norfolk County It is also home to over 10,000 acres of woodlots and wetlands protected under Long Point Conservation Authority. In addition to the natural woodlots and wetlands there is also extensive fruit production with 2000 acres of apples and 1000 acres of sour cherries. A mature orchard can fix upwards of 18 mt of CO2 annually. The adoption of production practices to protect the soil and environment are advanced in Norfolk County. There has been a wide implementation of cover cropping, planting green and reduced tillage practices all of which sequester carbon. Additional farming practices of 4R nutrient management coupled with precision technology ensure that appropriate nutrients are applied at the right time, place and rate. In many cases sensitive water sources around ponds and wetlands are planted with buffer strips and soil erosion control measures of grassed waterways and windbreaks arealso common practices. ALUS (alternative land use) programs have been embraced across the county, taking unproductive land out of production, and returning it to natural native grass plantings, trees and constructed wetlands. Currently there are 1148 active projects with 189 producers covering 1573 acres in Norfolk County managed under the ALUS program. Page 214 of 236 14.f) Correspondence dated March 19, 2021 from Town of Plympton-Wyoming ... The agriculture industry has made great strides to protect the environment and will continue to improve production practices that reduces the carbon footprint in food production. The AAB board believes that all on farm fuels used in agricultural production should be exempt from carbon tax. This should include natural gas, propane, gas, and diesel. We strongly urge the government to be consistent with a sectorwide exemption to current carbon tax policies. Sincerely, Dustin Zamecnik Chair of Norfolk County Agriculture Advisory Board Page 215 of 236 14.g) Correspondence dated March 23, 2021 from the Town of Fort Erie re:... -FORI-E Community Services Legislative Services March 23, 2021 File#120203 The Honourable Patty Hajdu Health Canada Minister of Health 70 Colombine Driveway House of Commons Ottawa, Ontario Ottawa, ON K1A OA6 K1A OK9 Patty.haidu(a�parl.gc.ca Hcinfor.infosc(a-)canada.ca Honourable and Dear Madam: Re: Township of Brock - Cannabis Licencing and Enforcement Please be advised the Municipal Council of the Town of Fort Erie at its meeting of March 22, 2021 received and supported correspondence from the Township of Brock dated March 2, 2021 requesting Health Canada to confirm designated growers conform with local zoning and control by-laws; notify local authorities of any licence issued, amended, suspended, reinstated or revoked; provide dedicated communication with local governments and Police Services; allow Police Services to lay charges when licenced operators grow in excess and provide enforcement support and guidance to local municipalities for dealing with land use complaints relating to Cannabis. Attached please find a copy of the Township of Brock's correspondence dated March 2, 2021 . Thank you for your attention to this matter. Yours very truly, z '"_� Carol Schofield, Dipl.M.A. Manager, Legislative Services/Clerk cschofieId(aDforterie.ca CS:dlk Attach C.c. The Honourable Christine Elliott, Minister of Health, Ontario christine.elliott(o)ontario.ca The Honourable Laurie Scott, MPP, Haliburton-Kawartha Lakes-Brock laurie.scottco(o)pc.ola.org The Honourable Ernie Hardeman, Minister of Agriculture, Food and Rural Affairs minister.omafra(o)ontario.ca The Honourable Marie-Claude Bibeau, Minister of Agriculture and Agri-Food -MarieClaude.Bi beau(a)parl.gc.ca Tony Baldinelli, MP, Niagara Falls tony.baldinelli(o)parl.gc.ca Wayne Gates, MPP wgates-co(a�ndp.on.ca Becky Jamieson Municipal Clerk, Township of Brock becky.lamieson(o).brock.ca Chief of Police, Bryan MacCulloch, Niagara Regional Police Service deb.reid(a�niagarapolice.ca Association of Municipalities of Ontario mturner(o)amo.on.ca Ontario Municipalities Mailing Address: The Corporation of the Town of Fort Erie 1 Municipal Centre Drive, Fort Erie ON L2A 2S6 Office Hours 8:30 a.m. to 5:00 p.m. Phone: (905)871-1600 FAX: (905)871-4022 Web-site: www.forterie.ca Page 216 of 236 IF 14.g) Correspondence dated March 23, 2021 from the Town of Fort Erie red. The Corporation of The Township of Brock 1 Cameron St. E.,P.O. Box 10 Cannington,ON LOE 1E0 breathe it in. 705-432-2355 March 2, 2021 The Honourable Patty Hajdu Health Canada Minister of Health Canada Ottawa, Ontario Via email: Patty.Hajdu@parl.gc.ca via email: hcinfo.infosc@canada.ca Dear Honourable Madam: Re: Cannabis Licencing and Enforcement Please be advised that the Council of the Township of Brock, at their meeting held on February 22, 2021 adopted the following resolution: Resolution Number 22-2 MOVED by Michael Jubb and SECONDED by Cria Pettingill WHEREAS the Government of Canada introduced Bill C-45 (the Cannabis Act) to create the foundation for a comprehensive national framework to provide restricted access to regulated cannabis, and to control its production, distribution, sale, importation, exportation, and possession; WHEREAS the police have not been given lawful authority to lay charges under the Cannabis Act to appropriately respond to violations of Health Canada Registrations and Licenses; WHEREAS there is no direct communication or dedicated effort to provide a communication channel between Municipal government staff or Police Agencies for dealing with Health Canada Registrations and Licenses; WHEREAS the Township of Brock has not been consulted by Health Canada prior to the issuance of licenses for properties not in compliance with municipal zoning by-laws;the future; BE IT RESOLVED THAT the Township of Brock requests that Health Canada: 1. Require Federal Licenses and Registrations for Designated Growers to conform with local zoning and control by-laws; 2. Ensure local authorities are provided with notification of any licence issuance, amendment, suspension, reinstatement or revocation within their region; Received by MARCH 22, 2021 COUNCIL If this information is required in an accessible format, please contact the Township at 705-432-2355. Page 217o • p • 14.g) Correspondence dated March 23, 2021 from the Town of Fort Erie re-... Page 2 of 2 3. Provide dedicated communication with local governments and Police services; 4. Provide lawful authority to Police agencies to lay charges when registered or licences operations grow in excess of their registration or licence through Health Canada; and, 5. Provide enforcement support and guidance to local municipalities for dealing with land use complaints relating to Cannabis. AND FURTHER BE IT RESOLVED THAT the Township of Brock will forward this motion by email to the following partners: All municipalities in Ontario; the MP and MPP of Haliburton—Kawartha Lakes—Brock; the Minister of Agriculture, Food and Rural Affairs; the Minister of Agriculture and Agri-Food; and the Durham Region Police Services with the request that the Federal government enact legislation to better support local governments with land use management and enforcement issues as they relate to Cannabis Production and Processing. MOTION CARRIED Thank you for your consideration. Should you have any questions please do not hesitate to contact the undersigned. Yours truly, THE TOWNSHIP OF BROCK Becky Jamieson Municipal Clerk BJ:dh cc. The Honourable Christine Elliott, Minister of Health, Ontario — christine.elliott@ontario.ca The Honourable Laurie Scott, MPP, Haliburton-Kawartha Lakes-Brock- laurie.scottco@pc.ola.org Jamie Schmale, MP, Haliburton-Kawartha Lakes-Brock- Jamie.schmale@parl.gc.ca The Honourable Ernie Hardeman, Minister of Agriculture, Food and Rural Affairs— m i n i ste r.o m afra@ o nta ri o.ca The Honourable Marie-Claude Bibeau, Minister of Agriculture and Agri-Food - Marie- Claude.Bibeau@parl.gc.ca Inspector Ryan Connolly, DRPS - northdivision@drps.ca Ontario municipalities Page 218 of 236 14.h) Correspondence dated April 2, 2021 from Debbie Palmer re. Clear Cu... From: Debbie palmer <debbiepalmer 98(a)-hotmail.com> Sent: April 2, 2021 11.22 AM To: Hughes, Harry <harry.hughes(a)oro-medonte.ca>; Veitch, Ian <ian.veitch(a)-oro-medonte.ca>; Greenlaw, Randy <randy.green law(a)-oro-medonte.ca>; Hough, Ralph <ralph.hough(c)oro- medonte.ca>; Keane, Cathy <cathy.keane(a)-oro-medonte.ca>; DeSousa, Tammy <tm my.desousa(a)-oro-medonte.ca>; Scott, Shawn <shawn.scott(a)-oro-medonte.ca> Subject: Clear cutting development Dear Members of Council, Our Township has as its strategic goal to support business and create jobs while protecting our natural environment; "Proud Heritage, Exciting Future", but what has happened in many locations near here is anything but. We have had wholesale clearcutting of woodland in Craighurst, 4th line at Horseshoe Valley, the former Edgar site, Sugarbush and 8th line between Horseshoe Valley Rd and Bass lake Road. As the attached photos of the Edgar site show, not a single tree was left. We can only dread what developers are going to do if and when approval is given to proceed with the former golf course and other associated parcels of land. While not every tree is worth saving, particularly the spruce and pines of the Simcoe's plantation forests, removing every single tree is not environmentally responsible, not required and indeed not desirable. Buffer zones of 20-30 feet can be left between the roads and construction sites, and large deciduous trees like maples, or stands can be protected from the impact of construction. We know that it makes it a little more difficult and expensive for developers, and a little less expeditious, but this practice of clearcutting must be stopped. Builders may be required to replace felled trees by agreeing to plant replacements, but the man-sized saplings they plant are hardly a substituted for 80 yrs old maples. Not only will they literally take a lifetime to replace the forest, they rarely are good specimens representing the natural species, or planted with care. Of the hundreds planted, only a dozen or so will thrive. The remainder struggle for years. Given the push to build homes on smaller lots, future homeowners will choose ornamental or columnar trees for their properties, trees which are neither native nor beneficial to local wildlife. They certainly will not provide the necessary shade to counter climate change. While we know development will occur, but I urge Council to take much stronger measures to ensure our natural heritage is better protected by regulating tree preservation on construction sites and insisting on treed buffer zones between new developments and existing properties and roadways. Thank you for your consideration and efforts to ensure a brighter future. Debbie Palmer 14 Highland Dr Oro-Medonte Page 219 of 236 14.h) Correspondence dated April 2, 2021 from Debbie Palmer re- Clear Cu... - Y Page 220 of 236 14.h) Correspondence dated April 2, 2021 from Debbie Palmer re: Clear Cu... � t Page 221 of 236 14.h) Correspondence dated April 2, 2021 from Debbie Palmer re: Clear Cu... Ij uaAf Al y W f k /9 Page 222 of 236 14.i) Correspondence dated April 7, 2021 from Lucas Meyer, Senior Consul... From: Lucas Meyer <Imever(cDenterprisecanada.com> Sent: April 7, 2021 8:51 AM Subject: Mark your mayor's calendar- #DoctorsDay2021 coming May 1st Hello, The Ontario Medical Association's highly-anticipated Doctors Day 2021 is coming up on May 1 stand the OMA is asking all mayors across the province to participate. This year's day of celebration for our doctors obviously has special meaning, after more than a year of our physicians fighting COVID-19 on the front lines. This year, we're asking all mayors in Ontario to post about #DoctorsDay2021 on their social media feeds, such as Twitter, Facebook, Instagram and Tik Tok. Mayors are encouraged to write a personal message, share a video, show images from their visits to hospitals and clinics or highlight a special physician in their community or public health unit. Municipalities are also encouraged to light up any local landmarks in blue to take part in the day, which will include for example the CN Tower and Niagara Falls. If you could confirm and let us know your mayor, reeve, chief or warden's participation, it would be greatly appreciated. Lucas Meyer Senior Consultant M- 647-381-2540 Twitter: @meyer_lucas enterprisecanada.com ENTERPRISE 595 Bay Street, Suite 1202 Toronto, ON M5G 2C2 The information contained in this email and document(s) attached is for the exclusive use of the named recipient or recipients and may contain confidential, privileged and non-disclosable information. Any unauthorized use or dissemination is prohibited. Messages are susceptible to alteration. Enterprise Canada Inc. and its subsidiaries shall not be liable for the message if altered, changed or falsified. If the recipient of this e-mail is not the addressee, please delete it immediately and inform the sender. Page 223 of 236 17.a) 2021-043: A By-law to Authorize the Execution of a Contract betwee... The Corporation of the Township Of Oro-Medonte By-law No. 2021-043 A By-law to Authorize the Execution of a Contract between The Township of Oro-Medonte and The Barrie Public Library Board For a Term of One Year And to Repeal By-law No. 2020-031 Whereas the Public Libraries Act, R.S.O. 1990, c.P.44, as amended, Section 29(1) provides that the council of a municipality may, instead of establishing or maintaining a public library, enter into a contract with a public library board, union board or county library board for the purpose of providing the residents of the municipality with library services, on the terms and conditions set out in the agreement; And Whereas Council deems it desirable to enter into a Contract with The Barrie Public Library Board; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the Mayor and Clerk are hereby authorized to execute the contract between The Corporation of the Township of Oro-Medonte and The Barrie Public Library Board, said agreement attached hereto as Schedule"A" and forming part of this by-law. 1W 10 'IN 2. That By-law No. 2020-031 is hereby repealed. 3. And That this by-law shall take effect on the final passing thereof. By-Law read a First, Second and Third time, and Passed this 14th day of April, 2021. The Corporation of the Township of Oro-Medonte Mayor, H. S ughes :N Clerk,Yvonne Aub!"_W Page 224 of 236 17.a) 2021-043: A By-law to Authorize the Execution of a Contract betwee... LIBRARY SERVICES AGREEMENT This agreement made in duplicate this day of 12021 BETWEEN THE BARRIE PUBLIC LIBRARY BOARD, in the City of Barrie AND THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE, in the County of Simcoe WHEREAS the Barrie Public Library Board has agreed to provide library service. THEREFORE it is mutually understood and agreed that the Corporation of the Township of Oro-Medonte will pay the Barrie Public Library Board the sum of$ 194,322.00 for library service for Oro-Medonte residents and taxpayers for the year 2021 with payments to be made quarterly, commencing January 15T, April 15T,July 15t, and October 15t, 2021 day of 12021 Mayor, Oro-Medonte Chair, Barrie Public Library Board H.S. Hughes Clerk, Oro-Medonte Treasurer, Barrie Public Library Board Yvonne Aubichon Page 225 of 236 17.b) 2021-044: A By-law to Authorize the Execution of a Contract betwee... The Corporation of the Township Of Oro-Medonte By-law No. 2021-044 A By-law to Authorize the Execution of a Contract between The Township of Oro-Medonte and The Orillia Public Library Board For a Term of One Year And to Repeal By-law No. 2020-030 Whereas the Public Libraries Act, R.S.O. 1990, c.P.44, as amended, Section 29(1) provides that the council of a municipality may, instead of establishing or maintaining a public library, enter into a contract with a public library board, union board or county library board for the purpose of providing the residents of the municipality with library services, on the terms and conditions set out in the agreement; And Whereas Council deems it desirable to enter into a Contract with The Orillia Public Library Board; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the Mayor and Clerk are hereby authorized to execute the contract between The Corporation of the Township of Oro-Medonte and The Orillia Public Library Board, said agreement attached hereto as Schedule"A" and forming part of this by-law. 1W 10 'IN 2. That By-law No. 2020-030 is hereby repealed. 3. And That this by-law shall take effect on the final passing thereof. By-Law read a First, Second and Third time, and Passed this 14th day of April, 2021. The Corporation of the Township of Oro-Medonte Mayor, H. S ughes :N Clerk,Yvonne Aub!"_W Page 226 of 236 17.b) 2021-044: A By-law to Authorize the Execution of a Contract betwee... CONTRACT FOR LIBRARY SERVICE 2021 AGREEMENT between The Orillia Public Library Board 36 Mississaga Street West Orillia, ON L3V 3A6 ("the Public Library Board") and The Township of Oro-Medonte 148 Line 7 South Oro-Medonte, ON LOL 2E0 ("the Township") The Township and the Public Library Board agree as follows: 1.0 Description of Services: 1.1 The Public Library Board shall endeavour to provide, in cooperation with other public library boards, a comprehensive and efficient library service to the residents of the Township. 1 .2 The Public Library Board shall not make a charge for admission to the library or for use in the library of the library's materials by the residents of the Township. 1 .3 The Public Library Board shall allow the residents of the Township full access to all Library services. 1 .4 The Public Library Board may impose such fees as it considers proper for services and as allowed in the Public Libraries Act (RSO 1990 c.P.44, s. 23 (3).) 2.0 Public Library Board's Warranties: 2.1 The Public Library Board is a corporation duly established under the Public Libraries Act (RSO 1990, Chapter P44, as amended). 2.2 To ensure quality library service under this Agreement, the Public Library Board shall endeavour to: (a) Ensure that all materials are available for use outside the library except those used frequently for reference service, and rare and fragile items; (b) Ensure circulation policies of greatest convenience to the user and maximum use of materials; Page 227 of 236 17.b) 2021-044: A By-law to Authorize the Execution of a Contract betwee... (c) Ensure that the selection of materials reflects the needs of the community as defined in regular community analyses and needs studies; (d) Ensure that the information provided to public library users is accurate, up- to-date and is coordinated with other appropriate organizations; (e) Ensure that all library facilities are accessible as defined by the standards of accessibility of the Ontario Building Code; (f) Provide resources, programs and services to meet defined community needs; (g) Provide a telephone in each of their facilities in order to ensure user access and maintain communication with other library systems. 3. 0 Cost: 3.1 THEREFORE it is mutually understood and agreed that the Corporation of the Township of Oro-Medonte will pay the Orillia Public Library Board the amount of $45.00 per library member for library service for Oro-Medonte residents and taxpayers for the period beginning January 1 , 2021 and ending December 31 , 2021 with payment to be made upon receipt of invoices issued quarterly. Invoices will be based on new registrations during each of the invoice periods. 3.2 Payments shall be made to the Orillia Public Library on receipt of the invoice. 4.0 Municipal Representation on the Orillia Public Library Board: 4.1 The Public Library Board shall request its appointing council to appoint a member of the Township of Oro-Medonte Council (or a resident of the Township of Oro- Medonte designated by the Township of Oro-Medonte Council), recommended by the Township of Oro-Medonte Council. 5.0 Reports: 5.1 The Public Library Board shall submit an annual report to the Township. 5.2 The Township shall make an annual financial report to the Minister and make any other reports required by the Public Libraries Act, and its regulations or requested by the Minster. 6.0 Limitation of Liability: 6.1 The Township shall not be liable for any injury, death or property damage to the Public Library Board, its employees or agents or for any claim by any third party against the Public Library Board, its employees or agents. Page 228 of 236 17.b) 2021-044: A By-law to Authorize the Execution of a Contract betwee... 6.2 The Township shall not be liable for any incidental, indirect, special or consequential damages or loss of use, revenue or profit of the Public Library Board arising out of or in any way related to this Agreement or the services. 6.3 The Public Library Board will save, defend and keep harmless and fully indemnify the Township and each of its elected officials, officers, employees and agents of, from and against all manner of actions, suits, claims, executions and demands which may be brought against or made upon the Township, its elected officials, officers, employees and agents or any of them and of, from and against all loss, costs, charges, damages, liens and expenses which may be sustained, incurred or paid by the Township, its elected officials, officers, employees and agents, or any of them, by reason of, or on account of, or in consequence of the fulfilment by the Public Library Board of its obligations under this Agreement including the default or breach by the Public Library Board of its obligations under this Agreement or by reason of any negligence or wilful default of the Public Library Board, its officers, employees, agents or persons acting under its direction in connection with its obligations hereunder. 7.0 Cancellation: 7.1 Either the Township or the Public Library Board may terminate this Agreement at any time upon six months of notice in writing. 8.0 Notices: 8.1 Notices under this Agreement shall be given in writing by personal delivery or by mail. 8.2 Notice by mail shall be deemed to have been given on the fourth business day after the date of mailing. 9.0 Signing Authority: 9.1 Contracts are to be signed on behalf of the Public Library Board, by the Chair and Secretary of the Board and, on behalf of the contracting township by two (2) authorized Signing Officers. 10.0 Inspection: 10.1 The Orillia Public Library shall maintain current up to date records for the purposes of the administration of this agreement and to provide accurate membership and usage statistics as requested by the Township for Oro-Medonte residents and taxpayers. Page 229 of 236 17.b) 2021-044: A By-law to Authorize the Execution of a Contract betwee... 11.0 Duration: 11.1 This Agreement shall, subject to Section 7 hereof, be in force and effect from January 1, 2021 to December 31 , 2021. 12.0 Entire Contract: 12.1 This Agreement constitutes the entire Agreement between the parties. There are no other agreements or understanding. DATE The Township of Oro Medonte (Seal) Signing Officer The Township of Oro Medonte (Seal) Signing Officer DATE April 6, 2021 Orillia Public Library Board Chair „CMG(cc Xt �r Orillia Public Library Board Secretary I� II I � I Orillia Public Library Page 230 of 236 17.c) 2021-045: A By-law to Authorize the Execution of a Contract betwee... The Corporation of the Township Of Oro-Medonte By-law No. 2021-045 A By-law to Authorize the Execution of a Contract between The Township of Oro-Medonte and The Severn Township Public Library Board For a Term of One Year And to Repeal By-law No. 2020-033 Whereas the Public Libraries Act, R.S.O. 1990, c.P.44, as amended, Section 29(1) provides that the council of a municipality may, instead of establishing or maintaining a public library, enter into a contract with a public library board, union board or county library board for the purpose of providing the residents of the municipality with library services, on the terms and conditions set out in the agreement; And Whereas Council deems it desirable to enter into a Contract with The Severn Township Public Library Board; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the Mayor and Clerk are hereby authorized to execute the contract between The Corporation of the Township of Oro-Medonte and The Severn Township Public Library Board, said agreement attached hereto as Schedule"A" and forming part of this by-law. 1% 2. That By-law No. 2020-033 is hereby repealed. 3. And That this by-law shall take effect on the final passing thereof. By-Law read a First, Second and Third time, and Passed this 14th day of April, 2021. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes :N' Clerk,Yvonne Aub!"_W Page 231 of 236 17.c) 2021-045: A By-law to Authorize the Execution of a Contract betwee... LIBRARY SERVICES AGREEMENT This agreement made in duplicate this day of 12021 BETWEEN THE SEVERN TOWNSHIP PUBLIC LIBRARY BOARD , in the Township of Severn AND THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE, in the County of Simcoe WHEREAS the Severn Township Public Library Board has agreed to provide library service. THEREFORE it is mutually understood and agreed that the Corporation of the Township of Oro-Medonte will pay the Severn Township Public Library Board the sum of$18,699.00 for library service for Oro- Medonte residents and taxpayers for the year 2021 with payments to be made quarterly, commencing January 1st, April 1st,July 1st, and October 1st, 2021 day of 12021 Mayor, Oro-Medonte Chair, Severn Township Public Library H.S. Hughes Clerk, Oro-Medonte Treasurer, Severn Township Public Library Yvonne Aubichon Page 232 of 236 17.d) 2021-046: A By-law to Authorize the Execution of a Contract betwee... The Corporation of the Township Of Oro-Medonte By-law No. 2021-046 A By-law to Authorize the Execution of a Contract between The Township of Oro-Medonte and The Midland Public Library Board For a Term of One Year And to Repeal By-law No. 2020-032 Whereas the Public Libraries Act, R.S.O. 1990, c.P.44, as amended, Section 29(1) provides that the council of a municipality may, instead of establishing or maintaining a public library, enter into a contract with a public library board, union board or county library board for the purpose of providing the residents of the municipality with library services, on the terms and conditions set out in the agreement; And Whereas Council deems it desirable to enter into a Contract with The Midland Public Library Board; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the Mayor and Clerk are hereby authorized to execute the contract between The Corporation of the Township of Oro-Medonte and The Midland Public Library Board, said agreement attached hereto as Schedule"A" and forming part of this by-law. 1W 10 'IN 2. That By-law No. 2020-032 is hereby repealed. 3. And That this by-law shall take effect on the final passing thereof. By-Law read a First, Second and Third time, and Passed this 14th day of April, 2021. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes :N, Clerk,Yvonne Aub!"_W Page 233 of 236 17.d) 2021-046: A By-law to Authorize the Execution of a Contract betwee... LIBRARY SERVICES AGREEMENT This agreement made in duplicate this day of 12021 BETWEEN THE MIDLAND PUBLIC LIBRARY BOARD, in the Town of Midland AND THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE, in the County of Simcoe WHEREAS the Midland Public Library Board has agreed to provide library service. THEREFORE it is mutually understood and agreed that the Corporation of the Township of Oro-Medonte will pay the Midland Public Library Board the sum of$5,625.00 for library service for Oro-Medonte residents and taxpayers for the year 2021 with payments to be made quarterly, commencing January 15T, April 15T,July 15t, and October 15t, 2021 day of 12021 Mayor, Oro-Medonte Chair, Midland Public Library H.S. Hughes Clerk, Oro-Medonte Treasurer, Midland Public Library Yvonne Aubichon Page 234 of 236 17.e) 2021-049, A By-law to Amend By-law 2019-021 "A By-law to Establish... The Corporation of the Township of Oro-Medonte By-law No. 2021-049 A By-law to Amend By-law 2019-021 "A By-law to Establish a Heritage Committee and to repeal and replace By-law 2013-017(Heritage Committee)" Whereas Section 28 of the of the Ontario Heritage Act, R.S.O. 1990, Chapter 0.18 as amended, herein referred to as the"Act', provides that the Council of a municipality may pass a by-law to establish a municipal heritage committee to advise and assist the Council on matters relating to Parts IV and V and such other heritage matters as the Council may specify by by-law; and And Whereas the Council of The Corporation of the Township of Oro-Medonte deems it desirable to establish a Municipal Heritage Committee as enacted through By-law 2019- 021; And Whereas the Council of The Corporation of the Township of Oro-Medonte does now find it expedient to amend By-law 2019-021; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That effective April 14, 2021 - December 31, 2022, Section 6 of By-law 2019-021 is amended by replacing the existing wording with the following: "6.1 Up to Six (6) Members of the Public" 2. This by-law shall take effect on the final passing thereof. By-law read a First, Second and Third time, and Passed this 14th day of April, 2021. X AL X The Corporation of the Township of Oro-Medonte X X IN 1W Mayor, H.S. Hughes Clerk,Yvonne Aubichon Page 235 of 236 19.a) 2021-050, Being a by-law to confirm the proceedings of the Council... The Corporation of the Township of Oro-Medonte By-Law No. 2021-050 Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday,April 14, 2021 Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By-Law, unless the municipality is specifically authorized to do otherwise; And Whereas The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By-Law; Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, April 14, 2021, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. By-Law Read a First, Second and Third time, and Passed this 14th day of April, 2021. The Corporation of the Township of Oro-Medonte XAJ Mayor, H.S. Hughes Clerk,Yvonne Aubichon Page 236 of 236