09 14 2022 Council AgendaPage
0 Township of
Proud Heritage, Exciting Future
The Township of Oro-Medonte
Council Meeting Agenda
Electronic Hybrid Meeting
Wednesday, September 14, 2022
8:30 a.m. - Closed Session
Open Session Immediately Following Closed
Session
Effective Monday, March 28, 2022, all Township facilities are open to the Public for
Customer Service (all meetings to remain virtual) with safety measures in place
including social distancing and discretionary masks/face coverings.
Residents and business owners are encouraged to continue to utilize online and
telephone services for Township related business; and staff continue to be available
to provide assistance by telephone or email.
Input on agenda items are welcome and encouraged.
The Township of Oro-Medonte has amended its Procedural By-law to allow for
electronic participation at Council meetings. Protocols have been established to
advise how to participate in the public portions of these meetings. Please visit the
following links for additional information:
• Request for Participation Form
• Protocols for Public Participation Council and IDS Committee
All electronic Council meetings will be streamed live, where possible, on the Township
YouTube Channel. Council Agendas will continue to be published on the Civic Web
Meeting Agendas in advance of the meeting date in accordance with the Township's
Procedural By-law.
The Township of Oro-Medonte is committed to providing and maintaining a working
environment that is based on respect for the dignity and rights of everyone within the
organization and for those individuals visiting our organization.
The Township of Oro-Medonte supports and fosters an environment that is safe,
welcoming and respectful for all residents, visitors, members of Council and staff.
1. Call to Order - Moment of Reflection:
Page 1 of 182
Council Meeting Agenda - September 14, 2022
mm
19-26
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The Township of Oro-Medonte acknowledges that we are situated on the
traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and
ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa
[Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee]
nations, collectively known as the Three Fires Confederacy. It continues
today as the home for diverse Indigenous Peoples including the historic
Metis Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this
land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-
Council and the Williams Treaties First Nations. The Huron-Wendat Nation
also continues to pay respect and protect their ancestors and heritage on this
land. We honour the Indigenous history and culture that has thrived for
millennia in this territory and the Treaties that bind us together as partners in
the spirit of a shared sustainable and prosperous future. We are all Treaty
People. Our commitment begins with acknowledging the Truth so that we
can move forward together towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
3. Disclosure of Pecuniary Interest:
4. Closed Session Items:
a) Motion to go In Closed Session.
b) Motion to Rise and Report.
c) Andria Leigh, Deputy CAO/Director, Development Services re: Solicitor -client
privilege; Litigation affecting the municipality (Short Term Rentals (Airbnb)).
d) Robin Dunn, CAO re: Litigation affecting the municipality; Solicitor -client
privilege (918 Line 3 South).
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Thursday, August 18, 2022.
b) Minutes of Special Council meeting held on Monday, August 22, 2022.
c) Minutes of Special Council meeting held on Wednesday, September 7, 2022.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
Page 2 of 182
Council Meeting Agenda - September 14, 2022
8. Deputations/Presentations:
31 - 42 a) 10:00 a.m.: Dr. Matthew Miller, Chair; and Pat Thor, Physician Recruitment
Liaison, Orillia & Area Physician Recruitment & Retention Committee re:
Access to Primary Care for Residents of Oro-Medonte.
43 - 54 b) 10:10 a.m.: Cameron Epp, Watershed Resilience Coordinator and Aisha
Chiandet, Water Scientist, Severn Sound Environmental Association (SSEA)
re: Benefits of Becoming a Member of the Bee City Canada Initiative for
Township of Oro-Medonte.
55 - 69 c) 10:20 a.m.: Michael Powell, Adjunct Professor; and William Shotyk, Bocock
Chair for Agriculture and the Environment, Department of Renewable
Resources; University of Alberta re: Possible Partnership between Township
of Oro-Medonte and a Novel Groundwater Project to Understand the Quality
of Spring Water in North Simcoe County.
9. Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item
which the public member may request be brought forward and considered
earlier in the meeting.
10. Open Forum:
The Open Forum provides an opportunity for the public to provide verbal
comments to Council, in Open Session, on matters scheduled on the current
agenda. Refer to Procedural By -Law No. 2017-165 for additional
information.
11. Reports of Municipal Officers for Action:
70 - 86 a) CS2022-20, Yvonne Aubichon, Clerk re: Establish and Appoint a Joint
Compliance Audit Committee (JCAC) [Refer to Item 18a)].
12. Reports of Municipal Officers for Information Only:
87 - 93 a) DS2022-112, Garry McCartney, Chief Building Official re: Building Division
Quarterly Stats Update January -June 2022.
94 - 143 b) DS2022-121, Derek Witlib, Manager, Planning Services re: Planning Division
Activity Summary (Development Applications, Planning, GIS, and Heritage
Committee Projects) April 2021-August 2022.
144 - 152 c) DS2022-122, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief
Municipal Law Enforcement Officer re: Municipal Law Enforcement
Occurrence Report -January -June 2022.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township
Partners and Agencies.
Page 3 of 182
Council Meeting Agenda - September 14, 2022
Provides an opportunity for the Township's representatives at the County of
Simcoe, and the Council members appointed as the Township's
representatives at the Township's Partners and Agencies, to deliver updates
on the activities of the County of Simcoe and the Township's Partners and
Agencies.
14.
Announcements:
15.
Consent Agenda:
153 - 154 a)
Announcements of Interest to the Public:
1. Township of Oro-Medonte, Notice, 2022 Regular Meetings of Council
Schedule.
2. Township of Oro-Medonte, Notice, National Day for Truth and
Reconciliation, Township Facility Closures, Friday, September 30,
2022.
155 - 156 b)
Correspondence dated August 17, 2022 from Jill Dunlop, MPP, Simcoe
North re: Follow Up to Meeting, August 12, 2022 - Warminster Crosswalk
Safety Concerns.
Staff Recommendation: Receive for Information Only.
157 c)
Memorandum Correspondence dated September 2, 2022 from Orillia Public
Library re: Township of Oro-Medonte Statistics: August 2022.
Staff Recommendation: Receive for Information Only.
158 - 165 d)
Nottawasaga Valley Conservation Authority, minutes of meeting held on
June 24, 2022 and highlights of meeting held on August 26, 2022.
Staff Recommendation: Receive for Information Only.
16. Communications/Petitions:
166 - 167 a) Correspondence dated July 22, 2022 from Sylvia Stark, Executive Director,
Oro-Medonte Chamber of Commerce & Tourism re: Request to Subsidize a
Bridge Loan.
168 - 170 b) Correspondence dated August 15, 2022 from Michelle Hudolin, Wetlands
and Habitat Biologist, Severn Sound Environmental Association (SSEA) re:
Tree Seedling Distribution Project - Request for Municipal Assistance in
2023.
17. Notice of Motions:
None.
18. By -Laws:
171 - 180 a) 2022-083: A By-law to Establish and Appoint a Joint Compliance Audit
Committee.
181 b)
Page 4 of 182
Council Meeting Agenda - September 14, 2022
2022-081: A By-law to Appoint Building Inspectors and to Repeal By-laws
2021-088 and 2022-053.
19. Closed Session Items (Unfinished Items):
20. Confirmation By -Law:
182 a) 2022-086: Being a by-law to confirm the proceedings of the Council meeting
held on Wednesday, September 14, 2022.
21. Adjournment:
a) Motion to Adjourn.
Page 5 of 182
5.a) Minutes of Council meeting held on Thursday, August 18, 2022.
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Proud Heritage, Exciting Future
Thursday, August 18, 2022
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Hybrid Meeting
7n1R-gngq Cniinril
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw it
8:31 a.m.
Staff Robin Dunn, Chief Administrative Officer; Andria Leigh, Deputy
Present: CAO/Director, Development Services; Michelle Jakobi, Director,
Environmental Services; Donna Hewitt, Director, Corporate Services;
Shawn Binns, Director, Operations and Community Services; Hugh
Murray, Director, Fire & Emergency Services/Fire Chief; Nelly Morrow,
Director, Finance/Chief Financial Officer; Tamara Obee, Director, Human
Resources; Curtis Shelswell, Manager, Municipal Law Enforcement/Chief
Municipal Law Enforcement Officer; Roz Llewellyn, Manager, Facilities &
Parks (Acting); Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk;
Patrick Howse, Information Technology Technician; and Zachary Astin, IT
Help Desk Technician (IT); Chris Williams, David Reiter, Scott Stoll, Aird
& Berlis LLP
All Council and staff participated via Zoom platform.
1%6, Is
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair at the above noted time and called the meeting to
order.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
Page 1 of 13
Page 6 of 182
5.a) Minutes of Council meeting held on Thursday, August 18, 2022.
Council Meeting Minutes — Thursday, August 18, 2022.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C220818-1
Moved by Scott, Seconded by Keane le
Be it resolved that the agenda for the Council meeting of Thursday, August 18, 2022 be
received and adopted.
Carried.
Motion No. C220818-2`46
Moved by Hough, Seconded by
Be it resolved that Rule 14.19a), as per the consolidated Procedural By-law No. 2017-165,
be suspended in order to allow the meeting to proceed past the 4 hour adjournment
requirement.
x N
3. Disclosure of Pecuniary Interest:
None declared. N4r
Carried.
Page 2 of 13
Page 7 of 182
5.a) Minutes of Council meeting held on Thursday, August 18, 2022.
Council Meeting Minutes — Thursday, August 18, 2022.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C220818-3
Moved by Greenlaw, Seconded by Scott
Be it resolved that we do now go in Closed Session at 8.32 a.m. to discuss
• Solicitor -client privilege (West 1/2 Lot 11, Concession 8);
• Litigation affecting the municipality; Solicitor -client privilege (918 Line 3 South).
Carried.
It was confirmed there had been no audio when Council Rose from Closed Session; accordingly
Motions C220818-4 to C2208-7 were re -read..
b) Motion to Rise and Report.
Motion No. C220818-4
Moved by Keane, Seconded by DeSou
h, 1%.,
Be it resolved that we Rose at 9.15 a.m. and Recessed until 9.35 a.m. and, due to technical
difficulties, will Report on the Closed Session Items 4
c) Robin Dunn, CAO re: Solicitor -client privilege (West 1/2 Lot 11, Concession 8); and
d) Robin Dunn, CAO; and Andria Leigh, Deputy CAO/Director, Development Services re:
Litigation affecting the municipality; Solicitor -client privilege (918 Line 3 South).
Carried
c) Robin Dunn, CAO re: Solicitor -client privilege (West 1/2 Lot 11, Concession 8).
The following staff were present: Robin Dunn, Chief Administrative Officer; Andria Leigh, Deputy
CAO/Director, Development Services, Donna Hewitt, Director, Corporate Services; Curtis
Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law Enforcement Officer;
Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Patrick Howse, Information
Technology Technician; and Zachary Astin, IT Help Desk Technician (IT); Chris Williams, David
Reiter, Scott Stoll, Aird & Berlis LLP.
Motion No. C220818-5 4V
Moved by DeSousa, Seconded by Hough
Be it resolved
1. That the confidential memorandum correspondence dated August 10, 2022 from Scott Stoll,
Aird & Berlis LLP and presented by Robin Dunn, CAO; and Scott Stoll, Aird & Berlis LLP re.
Solicitor -client privilege (West 1/2 Lot 11, Concession 8) be received.
2. That staff and legal counsel proceed as directed.
Carried.
Page 3 of 13
Page 8 of 182
5.a) Minutes of Council meeting held on Thursday, August 18, 2022.
Council Meeting Minutes — Thursday, August 18, 2022.
d) Robin Dunn, CAO; and Andria Leigh, Deputy CAO/Director, Development Services re:
Litigation affecting the municipality; Solicitor -client privilege (918 Line 3 South).
The following staff were present: Robin Dunn, Chief Administrative Officer; Andria Leigh,
Deputy CAO/Director, Development Services; Donna Hewitt, Director, Corporate Services;
Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law Enforcement
Officer; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Patrick Howse,
Information Technology Technician; and Zachary Astin, IT Help Desk Technician (IT); Chris
Williams, David Reiter, Aird & Berlis LLP.
Motion No. C220818-6
Moved by Veitch, Seconded by DeSousa
Be it resolved
1. That the confidential correspondence dated August 12, 2022 from David Reiter, Aird &
Berlis LLP and presented by Robin Dunn, CAO; Andria Leigh, Deputy CAO/Director,
Development Services; Chris Williams and David Reiter, Aird & Berlis LLP re: Litigation
affecting the municipality; Solicitor -client privilege (918 Line 3 South) be received.
2. That staff and legal counsel proceed as directed..
Carried.
Recorded Vote Requested by Councillor Scott
Councillor Scott Aiv Yea
Councillor Veitch Yea
Councillor DeSousa' Yea
Councillor Greenlaw Yea
Deputy Mayor Hough Yea
Councillor Keane Yea
Mayor H.S. Hughes ' Yea
x ,N�
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, July 6, 2022.
b) Minutes of Special Council meeting held on Thursday, July 21, 2022.
c) Minutes of Joint Accessibility Advisory Committee meeting held on Thursday, July 21,
2022.
d) Minutes of Human Resources Committee meeting held on Monday, August 8, 2022.
Page 4 of 13
Page 9 of 182
5.a) Minutes of Council meeting held on Thursday, August 18, 2022.
Council Meeting Minutes — Thursday, August 18, 2022.
Motion No. C220818-7
Moved by Greenlaw, Seconded by Keane
Be it resolved that the draft
a) Minutes of the Council meeting held on Wednesday, July 6, 2022; and
b) Minutes of the Special Council meeting held on Thursday, July 21, 2022
be received and adopted as printed and circulated;
and that the
c) Minutes of the Joint Accessibility Advisory Committee meeting held on Thursday,
July 21, 2022;
d) Draft Minutes of Human Resources Committee meeti
2022
be received.
6. Recognition of Achievements:
None.
Addmbkhl,
7. Public Meetings:
None.
held on Monday, August 8,
Carried.
Page 5 of 13
Page 10 of 182
5.a) Minutes of Council meeting held on Thursday, August 18, 2022.
Council Meeting Minutes — Thursday, August 18, 2022.
10. Reports of Municipal Officers for Action:
e) Robin Dunn, CAO; and Tamara Obee, Director, Human Resources re: POL-HR-2.12,
COVID-19 Vaccination Policy Update.
Motion No. C220818-8
Moved by Veitch, Seconded by DeSousa
Be it resolved
1. That the PowerPoint presentation provided by Robin Dunn re: POL-HR-2.12, COVID-19
Vaccination Policy Update be received.
2. That
• POL-HR-2.12 - COVID-19 Vaccination Policy be suspended effective immediately for
all personnel, pending a completion of a revised Corporate Policy,
• Current testing requirements for unvaccinated employee's be suspended effective
immediately, except for those employed within the Township's Fire & Emergency
Services (F&ES),
• And that the requirement for all new employee's be fully vaccinated prior to
commencing employment, be suspended at this time - excluding F&ES.
3. And that
• Staff will continue to monitor Public Health updates & direction and take actions as
required
• Staff will report back regarding development of a broadened Infectious Disease Policy
for consideration at\prior to the November Council meeting.
Carried.
8. Deputations/Presentations:;:
AINNPIOWNEEMba. NEW'
a) Presentation by Gary Scandlan, Watson & Associates Economists Ltd. re: Township of
Oro-Medonte, Development Charges Council Workshop.
Motion No. C220818-9
Moved by Scott, Seconded by Keane
Be it resolved No
1. That the presentation dated August 18, 2022 and provided by Gary Scandlan and Byron
Tan, Watson & Associates Economists Ltd. re: Township of Oro-Medonte, Development
Charges Council Workshop be received.
2. That Council support proceeding with Option 2 as outlined in the presentation effective
immediately.
3. That staff and Watson & Associates Economists Ltd. proceed with the background study
to identify options for reductions to non-residential development charges in accordance
with Option 3.
4. That staff and Watson & Associates Economists Ltd. proceed accordingly.
Carried.
Page 6 of 13
Page 11 of 182
5.a) Minutes of Council meeting held on Thursday, August 18, 2022.
Council Meeting Minutes — Thursday, August 18, 2022.
9. Open Forum:
None.
10. Reports of Municipal Officers for Action:
a) CS2022-19, Jennifer Whitley, Economic Development/ Communications Advisor re:
Gateway Sign Fabrication & Installation Award — Part A CS-T-2022-001.
Motion No. C220818-10
Moved by Keane, Seconded by Scott
Be it resolved
1. That CS2022-19, Jennifer Whitley, Economic Development/ Communications Advisor re:
Gateway Sign Fabrication & Installation Award — Part A CS-T-2022-001 be received and
adopted.
2. That Tender CS-T- 2022-001 Gateway Sign Fabrication & Installation Award - Part A be
awarded to Spectra Advertising in the amount of $60,156.44.
3. That the Economic Development/ Communications Advisor be authorized to execute the
appropriate agreements on behalf of the Township.
4. That the bidders be thanked and notified under the Economic Development/
Communications Advisor's signature.
Carried.
b) OCS2022-21, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of
Tender, OCS2022-009 — Line 15 North Culvert Replacements.
Motion No. C220818-11 Akkx
Moved by Hough, Seconded by Veitch
Be it resolved
1. That OCS2022-21, Justin Metras, Manager, Infrastructure and Capital Projects re: Award
of Tender, OCS2022-009 — Line 15 North Culvert Replacements be received and
adopted.
2. That Tender OCS2022-009 Line 15N Culvert Replacements be awarded to Leading Edge
Earthworks Inc. in the amount of $42,675 plus HST.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
4. That the bidders be thanked and notified under the Director, Operations and Community
Services' signature.
Carried.
Page 7 of 13
Page 12 of 182
5.a) Minutes of Council meeting held on Thursday, August 18, 2022.
Council Meeting Minutes — Thursday, August 18, 2022.
c) OCS2022-24, Roz Llewellyn, Manager, Facilities & Parks (Acting) re: Oro-Medonte
Community Arena Ice Rental Fees 2022-23.
Motion No. C220818-12
Moved by DeSousa, Seconded by Greenlaw
Be it resolved
1. That OCS2022-24, Roz Llewellyn, Manager, Facilities & Parks (Acting) re: Oro-Medonte
Community Arena Ice Rental Fees 2022-23 be received and adopted.
2. That the proposed fees outlined in Table 3 of OCS2022-24 be approved and
implemented for the 2022/23 ice season.
3. That the appropriate draft by-law be brought forward for Council's consideration.
Carried.
A& I
d) ES2022-7, Jennifer Barrick, Environmental Services Manager re: Updated Re -
Endorsement of Delegated Authority for Owner Representative of Township of Oro-
Medonte Drinking Water Systems & Sewage Works.
Motion No. C220818-13
Moved by Scott, Seconded by Hough
ffBe it resolved
1. That ES2022-7, Jennifer Barrick, Environmental Services Manager re: Updated Re -
Endorsement of Delegated Authority for Owner Representative of Township of Oro-
Medonte Drinking Water Systems & Sewage Works be received and adopted.
2. That the Director, Environmental Services or their designate, as defined in the Drinking
Water Systems Operational Plan as Top Management, be authorized to execute
documents on behalf of the Owner for matters related to the Township of Oro-Medonte
drinking water systems and sewage and sewage -related works as outlined in ES2022-07.
3. That the Environmental Services Supervisor (designated as Overall Responsible
Operator under the Safe Drinking Water Act, 2002 (as amended); and O. Reg 128/04:
Certification of Drinking Water System Operators and Water Quality Analysts (as
amended)) or their designate, be authorized to execute documents on behalf of the
Owner for matters related to the Township of Oro-Medonte drinking water systems and
sewage and sewage -related works as outlined in ES2022-07.
4. That the delegated authority under ES2022-07 applies to hard copy and electronic
formats.
Carried.
Page 8 of 13
Page 13 of 182
5.a) Minutes of Council meeting held on Thursday, August 18, 2022.
Council Meeting Minutes — Thursday, August 18, 2022.
f) CS2022-17, Yvonne Aubichon, Clerk re: Procedural By-law Proposed Amendment [Refer
to Item 17a)].
Motion No. C220818-14
Moved by Hough, Seconded by Scott
Be it resolved
1. That CS2022-17, Yvonne Aubichon, Clerk re: Procedural By -Law Proposed Amendment
be received and adopted.
2. That the proposed amendment to the Procedural By-law, as outlined in CS2022-17, be
brought forward for Council's consideration.
Carried.
11. Reports of Municipal Offic
1► rem
12. Reports of Members of Council:,4%,,,. 1%6
Isk
a) Updates from Council Representatives — County of Simcoe and Township
Partners and Agencies. L %ar"4% -
The following members of Council provided updates: Deputy Mayor Hough; Councillor
Scott.
b) Mayor H.S. Hughes, correspondence dated July 12, 2022 from Ijade Maxwell Rodrigues,
Chief of Government and Community Relations & Protocol, York University re: York
University, School of Medicine, Request for Letter of Support.
Motion No. C220818-15
Moved by DeSousa, Seconded by Greenlaw
Be it resolved
1. That the correspondence dated July 12, 2022 from Ijade Maxwell Rodrigues, Chief of
Government and Community Relations & Protocol, York University and presented by
Mayor H.S. Hughes, re: York University, School of Medicine, Request for Letter of
Support be received.
2. That a letter of support be sent under the Mayor's signature.
Unanimously Carried.
Page 9 of 13
Page 14 of 182
5.a) Minutes of Council meeting held on Thursday, August 18, 2022.
Council Meeting Minutes — Thursday, August 18, 2022.
c) Councillor Scott re: Request for Community Safety Committee, A Council Committee to
Address all Community Safety Concerns.
Motion No. C220818-16
Moved by Scott, Seconded by Keane
Be it resolved
1. That the correspondence presented by Councillor Scott re: Request for Community
Safety Committee, A Council Committee to Address all Community Safety Concerns be
received.
2. That Council supports the creation of a Council Committee titled "Community Safety
Committee" for the 2022-2026 term of Council.
3. That staff bring forward the required budget allocations for the Committee as part of the
2023-2024 budget deliberations.
4. That staff bring back a Terms of Reference for Council's consideration following approval
of the 2023-2024 budget.
NO N Carried.
d) Councillor Keane re: Internet Connectivity Task Force (ICTF) Update.
Motion No. C220818-17
Moved by Keane, Seconded by DeSous
Be it resolved
1. That the verbal information presented by Councillor Keane re: Internet Connectivity Task
Force (ICTF) Update be received.
2. That letters of appreciation be forwarded to the members under the Mayor's signature.
X, 1% N Carried
13.Announcements:
None. 1W
Page 10 of 13
Page 15 of 182
5.a) Minutes of Council meeting held on Thursday, August 18, 2022.
Council Meeting Minutes — Thursday, August 18, 2022.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Notice, Office Closure, Monday, September 5, 2022,
Labour Day.
2. Township of Oro-Medonte, Notice, 2022 Regular Meetings of Council Schedule.
b) Correspondence dated July 5 and August 2, 2022 from Orillia Public Library re: Oro-
Medonte Statistics: June and July 2022.
Staff Recommendation: Receive for Information Only.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, June
24, 2022.
Staff Recommendation: Receive for Information Only.
d)
Severn Sound Environmental Association (SSEA) re: Joint Municipal Service Board
(JMSB), 2022 First Quarter (Q1) Meeting, April 28, 2022 and Meeting Highlights July 26,
2022.
Staff Recommendation: Receive for Information Only.
Motion No. C220818-18
Moved by Greenlaw, Seconded by Veitch
AWNVP4� Wk Alfthl..7%
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Notice Office Closure, Monday, September 5, 2022,
Labour Day.
2. Township of Oro-Medonte, Notice, 2022 Regular Meetings of Council Schedule.
b) Correspondence dated July 5 and August 2, 2022 from Orillia Public Library Board re:
Oro-Medonte Statistics: June and July 2022.
Received for Information Only.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, June 24,
2022.
Received for Information Only.
d) Severn Sound Environmental Association (SSEA) re: Joint Municipal Service Board
(JMSB), 2022 First Quarter (Q1) Meeting, April 28, 2022 and Meeting Highlights July 26,
2022.
Received for Information Only.
Carried.
Page 11 of 13
Page 16 of 182
5.a) Minutes of Council meeting held on Thursday, August 18, 2022.
Council Meeting Minutes — Thursday, August 18, 2022.
15. Communications/Petitions:
a) Correspondence dated July 19 and 25, 2022 from Eric Harkonen, Founder/President,
Vetta Nordic Spa re: Request to Waive Interest to Water and Waste Water Treatment
2021 Invoices.
Motion No. C220818-19
Moved by DeSousa, Seconded by Scott
Be it resolved A&
1. That the correspondence dated July 19 and 25, 2022 from Eric Harkonen,
Founder/President, Vetta Nordic Spa re: Request to Waive Interest to Water and
Waste Water Treatment 2021 Invoices be received.
2. That the request to waive interest to Water and Waste Water Treatment 2021
Invoices be respectfully declined.
3. That the applicant be advised of Council's decision under the Director,
Environmental Services' signature.
Carried.
16. Notice of Mo
Ihil rem
17. By -Laws:
a) 2022-077: A By-law to Amend By-law 2017-165 being to a By-law to Govern the
Proceedings of Council and Committees/Technical Support Groups of Council in the
Township of Oro-Medonte (Procedural By-law.
Motion No. C220818-20
Moved by Greenlaw, Seconded by Keane
Be it resolved that By -Law No. 2022-077
a) 2022-077: A By-law to Amend By-law 2017-165 being to a By-law to Govern the
Proceedings of Council and Committees/Technical Support Groups of Council in the
Township of Oro-Medonte (Procedural By-law
be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed
and sealed by the Mayor.
Carried.
Page 12 of 13
Page 17 of 182
5.a) Minutes of Council meeting held on Thursday, August 18, 2022.
Council Meeting Minutes — Thursday, August 18, 2022.
18. Closed Session Items (Unfinished Items):
None.
Members of Council recessed to reconvene at 2.15 p.m. for Items 15b) and 15c).
15. Communications/Petitions:
b) Ewart O'Dwyer, Integrity Commissioner (I.C.) re: Written Report.
c) Ewart O'Dwyer, Integrity Commissioner (I.C.) re: Written Report.
Mr. Ewart presented Items 15b) and c).
Councillor Veitch participated remotely via telephone. Due to technical settings, Councillor
Veitch's video was not displayed. 1\
19. Confirmation By -Law: N6d&
a)
2022-079: Being a by-law to confirm the proceedings of the Council meeting held on
Thursday, August 18, 2022.
Motion No. C220811-21 %6
Moved by Keane, Seconded by He
Be it resolved that By -Law No. 2022-079: Being a by-law to confirm the proceedings of the
Council meeting held on Thursday, August 18, 2022 be read a first, second and third time,
passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
4%6N Carried.
20. Adjournment:
16,
a) Motion to Adjourn.
Moved by DeSousa, Seconded by Greenlaw
Be it resolved that we do now adjourn at 3.39 p.m.
Carried.
Mayor, H.S. Hughes Deputy Clerk, Janette Teeter
Page 13 of 13
Page 18 of 182
5.b) Minutes of Special Council meeting held on Monday, August 22, 2022.
(w
T4a-Olj�'Iffle
Proud Heritage, Exciting Future
Monday, August 22, 2022
Present:
The Township of Oro-Medonte
Special Council Meeting Minutes
Electronic Hybrid Meeting
2018-2022 Council
Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
Regrets: Councillor Ian Veitch
3:02 p.m.
Staff Robin Dunn, Chief Administrative Officer; Andria Leigh, Deputy
Present: CAO/Director, Development Services; Donna Hewitt, Director, Corporate
Services; Shawn Binns, Director, Operations and Community Services;
Nelly Morrow, Chief Financial Officer/Treasurer; Hugh Murray, Director,
Fire & Emergency Services/Fire Chief; Tamara Obee, Director, Human
Resources; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk;
Zachary Astin, IT Help Desk Technician (IT)
40 I'�I All Council and staff participated via Zoom platform.
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair at the above noted time and called the meeting to
order. IV "a
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
Page 1 of 8
Page 19 of 182
5.b) Minutes of Special Council meeting held on Monday, August 22, 2022.
Special Council Meeting Minutes — Monday, August 22, 2022.
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC220822-1
Moved by Scott, Seconded by DeSousa
Be it resolved that the agenda for the Special Council meeting of Monday, August 22, 2022
be received and adopted.
Carried.
3. Disclosure of Pecuniary I
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC220822-2
Moved by Greenlaw, Seconded by Hough
Be it resolved that we do now go in Closed Session at 3.03 p.m. to discuss
• A position, plan, procedure, criteria or instruction to be applied to any negotiations related
to the municipality (Community Centre Partnership Agreements).
Carried.
b) Motion to Rise and Report.
Motion No. SC220822-3
Moved by DeSousa, Seconded by Greenlaw
Be it resolved that we do now Rise at 3.55 p.m. and Report on the Closed Session Item 4c)
Shawn Binns, Director, Operations and Community Services re: A position, plan, procedure,
criteria or instruction to be applied to any negotiations related to the municipality (Community
Centre Partnership Agreements).
Carried.
Page 2 of 8
Page 20 of 182
5.b) Minutes of Special Council meeting held on Monday, August 22, 2022.
Special Council Meeting Minutes — Monday, August 22, 2022.
c) Shawn Binns, Director, Operations and Community Services re: A position, plan,
procedure, criteria or instruction to be applied to any negotiations related to the
municipality (Community Centre Partnership Agreement).
The following staff were present: Robin Dunn, Chief Administrative Officer; Andria Leigh,
Deputy CAO/Director, Development Services; Shawn Binns, Director, Operations and
Community Services; Nelly Morrow, Chief Financial Officer/Treasurer, Janette Teeter,
Supervisor, Clerk's Services/Deputy Clerk; Zachary Astin, IT Help Desk Technician (IT).
Motion No. SC220822-4
Moved by Greenlaw, Seconded by Scott
Be it resolved
1. That the confidential correspondence dated August 22, 2022 and presented by Shawn
Binns, Director, Operations and Community Services re: A position, plan, procedure,
criteria or instruction to be applied to any negotiations related to the municipality
E
5.
(Community Centre Partnership Agreements) be rece
That staff proceed as directed by Council.
Deputations/Presentations:
Carried.
a) Deputation by Jack Nolan and Ted Heighington re: Request to Reduce Speed Limit from
50 kmph to 40 kmph, Braestone Community.
Motion No. SC220822-5
4166 %16,
Moved by Scott, Seconded by Keane
Be it resolved that the deputation correspondence and petition provided by Jack Nolan and
Ted Heighington re: Request to Reduce Speed Limit from 50 kmph to 40 kmph, Braestone
Community be received and referred to staff for a report.
ON
6. Open Forum:
None.
Carried.
Page 3 of 8
Page 21 of 182
5.b) Minutes of Special Council meeting held on Monday, August 22, 2022.
Special Council Meeting Minutes — Monday, August 22, 2022.
7. Reports of Municipal Officers for Action:
a) OSC2022-25, Shawn Binns, Director, Operations and Community Services re:
Horseshoe Valley Community Centre Partnership Update.
Motion No. SC220822-6
Moved by Hough, Seconded by Scott
Be it resolved A&
1. That OSC2022-25, Shawn Binns, Director, Operations and Community Services re:
Horseshoe Valley Community Centre Partnership Update be received and adopted.
2. That staff be authorized to submit a letter of commitment to the Ontario Ministry of
Education to accompany the Simcoe County District School Board's submission.
3. That staff continue to finalize the Development / Ownership and Operating agreements
with the Simcoe County District School Board for Council's future consideration.
4. That staff continue to provide updates through the Township's monthly project update
report.
b) OCS2022-22, Karla Musso-Garcia, Manager, Operations re
law Update [Refer to Item 11 a)].
Motion No. SC220822-7
Moved by DeSousa, Seconded by Scc
Unanimously Carried.
Right of Way Controls By -
Be it resolved ---
1. That OCS2022-22, Karla Musso-Garcia, Manager, Operations re: Right of Way Controls
By-law Update be received and adopted.
2. That the Clerk bring forward the amended Right of Way Control By-law, 2022-078 to
amend the schedules and consolidated By-law 2021-114, Being a By-law to Provide for
the Erection of Stop, Yield and Do Not Enter signs within the Township of Oro-Medonte
for Council's consideration.
Carried.
Page 4 of 8
Page 22 of 182
5.b) Minutes of Special Council meeting held on Monday, August 22, 2022.
Special Council Meeting Minutes — Monday, August 22, 2022.
c) OCS2022-23, Karla Musso-Garcia, Manager, Operations re: Award of Tender
OCS2019-015 — 1 Year Extension for 2022-2023, Roadway Winter Clearing Services.
Motion No. SC220822-8
Moved by Greenlaw, Seconded by Keane
Be it resolved
1. That OCS2022-23, Karla Musso-Garcia re: Award of Tender OCS2019-015 — 1 year
extension for 2022-2023, Roadway Winter Clearing Services be received and adopted.
2. That Tender Contract OCS2019-015 Roadway Winter Clearing Services awarded to the
Dufferin Construction Company be extended for the 2022/2023 winter season
commencing November 1, 2022 for a unit price of $140.00 per hour per unit with a
standby rate of $367.20 per day for an estimated extension value of $233,176.00 plus
HST.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
d) FES2022-4, Hugh Murray,
Placements.
Motion No. SC220822-9
Director, Fire &
Moved by Keane, Seconded by Hou(
Be it resolved
Emergency Services/Fire Chief re
Carried.
AED
1. That FES2022-4, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: AED
Placements be received and adopted.
2. That Council support the installation of a Public Access AED in additional Township
parks, being Bayview Memorial Park, Shelswell Park, Sweetwater Park, Danny McHugh
Memorial Park, Starfall Park and Shanty Bay Park in 2022 until a formal budget
allocation for the on -going care and maintenance has been approved in the 2023-24
budget process.
4W Carried.
Page 5 of 8
Page 23 of 182
5.b) Minutes of Special Council meeting held on Monday, August 22, 2022.
Special Council Meeting Minutes — Monday, August 22, 2022.
8. Reports of Municipal Officers for Information Only:
a) CS2022-18, Vanessa Cooper, Executive Assistant, Mayor and Council & CAO re:
Corporate Projects Status Update — May, June 2022.
Motion No. SC220822-10
Moved by Keane, Seconded by Greenlaw
Be it resolved that the report, as listed under item #8, Reports of Municipal Officers for
Information Only, be received:
a) CS2022-18, Vanessa Cooper, Executive Assistant, Mayor and Council & CAO re:
Corporate Projects Status Update — May, June 2022.
Carried.
9. Reports of Members of Council: Nip
a)
Mayor H.S. Hughes, correspondence dated June 1, 2022 from Steven McInnis, Director,
Design and Engineering Branch, Ministry of Transportation (MTO) re: Highway 12 and
Warminster Sideroad Intersection." b,
Motion No. SC220822-11
Moved by Hough, Seconded by Scott
Be it resolved that the correspondence dated June 1, 2022 from Steven McInnis, Director,
Design and Engineering Branch, Ministry of Transportation (MTO) and presented by Mayor
H.S. Hughes re: Highway 12 and Warminster Sideroad Intersection be received.
Carried.
Page 6 of 8
Page 24 of 182
5.b) Minutes of Special Council meeting held on Monday, August 22, 2022.
Special Council Meeting Minutes — Monday, August 22, 2022.
10. Consent Agenda:
a) Correspondence dated July, 2022 to Couchiching Geographic Municipal Coodinating
Committee (GMCC) from K. Warnar and K. Manners, Avail Consulting re: Community
Safety Well Being (CSWB) Update - Period ending June 30, 2022.
Staff Recommendation: Receive for Information Only.
Motion No. SC220822-12
Moved by DeSousa, Seconded by Keane
Be it resolved that the staff recommendation with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed: OF 14016,
a)
11. By -Laws:
a)
Correspondence dated July, 2022 to Couchiching Geographic Municipal
Committee (GMCC) from K. Warnar and K. Manners, Avail Consulting rE
Safety Well Being (CSWB) Update - Period ending June 30, 2022.
Received for Information Only.
Afth, N
h6,x
Coodinating
Community
Carried.
2022-078: A By -Law to Amend By -Law No. 2021-114, Being a By -Law to Provide for the
Erection of Stop, Yield, and Do Not Enter Signs within The Township of Oro-Medonte.
Motion No. SC220822-13
Moved by Greenlaw, Seconded by Hough
Be it resolved that By -Law No. 2022-078:
a) 2022-078: A By -Law to Amend By -Law No. 2021-114, Being a By -Law to Provide for the
Erection of Stop, Yield, and Do Not Enter Signs within The Township of Oro-Medonte
be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed
and sealed by the Mayor.
Carried.
Page 7 of 8
Page 25 of 182
5.b) Minutes of Special Council meeting held on Monday, August 22, 2022.
Special Council Meeting Minutes — Monday, August 22, 2022.
12. Confirmation By -Law:
a) 2022-080: Being a by-law to confirm the Proceedings of the Special Council meeting
held on Monday, August 22, 2022.
Motion No. SC220822-14
Moved by Scott, Seconded by DeSousa
Be it resolved that By -Law No. 2022-080: Being a by-law to confirm the proceedings of the
Special Council meeting held on Monday, August 22, 2022 be read a first, second and third
time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
13. Adjournment:
a) Motion to Adjourn.
Motion No. SC220822-15
Carried.
Moved by DeSousa, Seconded by Greenlaw
,dMMP"�� wk AJ
Be it resolved that we do now adjourn at 5:39 p.m.
Mayor, H.S. H
Carried.
�puty Clerk, Janette Teeter
Page 8 of 8
Page 26 of 182
5.c) Minutes of Special Council meeting held on Wednesday, September 7, ...
(w
T4a_Olj�'Iffle
Proud Heritage, Exciting Future
Wednesday, September 7, 2022
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
The Township of Oro-Medonte
Special Council Meeting Minutes
Electronic Hybrid Meeting
1:01 P.M.
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria
Present: Leigh, Deputy CAO/Director, Development Services; Donna Hewitt,
Director, Corporate Services; Nelly Morrow, Director, Finance/Chief
Financial Officer; Michelle Jakobi, Director, Environmental Services;
Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Jason
Scharapenko, Information Technology Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair at the above noted time and called the meeting to
order. lqml�wl
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
Page 1 of 4
Page 27 of 182
5.c) Minutes of Special Council meeting held on Wednesday, September 7, ...
Special Council Meeting Minutes — Wednesday, September 7, 2022.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation. AL
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC220907-1
Moved by Scott, Seconded by Veitch
Be it resolved that the agenda for the Special Council meeting of Wednesday,
2022 be received and adopted.
3. C
Non(
September 7,
Carried.
Page 2 of 4
Page 28 of 182
5.c) Minutes of Special Council meeting held on Wednesday, September 7, ...
Special Council Meeting Minutes — Wednesday, September 7, 2022.
4. Deputations/Presentations:
a) Presentation by Gary Scandlan, Managing Partner, Watson & Associates Economists
Ltd. re: Township of Oro-Medonte, Development Charges.
Motion No. SC220907-2
Moved by Scott, Seconded by Hough
Be it resolved
1. That the presentation dated September 7, 2022, and provided by Gary Scandlan,
Managing Partner, Watson & Associates Economists Ltd. re: Township of Oro-Medonte,
Development Charges be received.
2. That Council supports proceeding with the development of a policy for the establishment
of delayed payment agreements and that staff bring back the draft policy for Council's
consideration.
3. That staff and Watson & Associates Economists Ltd. proceed with the amendment of the
Township of Oro-Medonte non-residential development charges in accordance with
Option 2b, as outlined in the presentation dated September 7, 2022.
4. That staff and Watson & Associates Economists Ltd. proceed with the release of the
background study and undertake the mandatory public meeting as required by the
Development Charges Act.
5. And further, that staff and Watson & Associates Economists Ltd. report back accordingly
at the November 9, 2022 Council Meeting.
Carried.
Recorded Vote Requested by
Deputy Mayor Hough
Yea
Councillor Keane
Yea
Councillor Scott
Yea
Councillor Veitch
Nay
Councillor DeSousa
Yea
Councillor Greenlaw
Nay
Mayor H.S. Hughes
Yea
5. Open Forum:
Deputy Mayor Hough
Page 3 of 4
Page 29 of 182
5.c) Minutes of Special Council meeting held on Wednesday, September 7, ...
Special Council Meeting Minutes — Wednesday, September 7, 2022.
6. Confirmation By -Law:
a) 2022-084: Being a by-law to confirm the proceedings of the Special Council meeting
held on Wednesday, September 7, 2022.
Motion No. SC220907-3
Moved by Greenlaw, Seconded by DeSousa
Be it resolved that By -Law No. 2022-084: Being a by-law to confirm the proceedings of the
Special Council meeting held on Wednesday, September 7, 2022 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
IN
Adjournment:
Motion to Adjourn.
Motion No. SC220907-4
Moved by Veitch, Seconded by Keane
Be it resolved that we do now adjourn at 2.28 p.
Mayor, H.S. Hughes
Carried.
Carried.
1rVZOT,l ITT, A1. RR �T•Til
Page 4 of 4
Page 30 of 182
�8.a) 10:00 a.m.: Dr. M n 01EQ14-11 'Tim PRWMwA PP"--
Tormship of
Proud Heritage, Exciting Future
Important: Participants must have a ZOOM account in order to participate via video in electronic
meeting(s).
Any written or electronic submissions and background information for consideration by Council/DS
Committee must be submitted in Microsoft PowerPoint /Microsoft Word format to the Clerk by 9:00 a.m.
7 calendar days prior to the preferred meeting.
I am requesting electronic deputation/presentation at August or September Meeting regarding the
agenda item Physician shortages
❑ on my own behalf;
❑ on behalf of an applicant; or
■❑ on behalf of a group/organization; please state name below. By stating the application
number, applicant name or group/organization named below, you confirm that you are duly
authorized to act on behalf of the identified applicant or group/ organization and that the applicant
or group/organization hereby gives its approval for you to act on this matter.
Orillia & Area Physician Recruitment & Retention Committee
will connect by ❑■ Computer or ❑ Telephone only (if telephone, attendee must call from same phone
number as registered on form). Please note: Depending on volume of speakers, telephone number may
be visible to public; however, every effort will be made to change prior to being promoted to panelist. No
blocked telephone numbers will be permitted.
I will be providing a: ■❑ PowerPoint Presentation ❑ Written Presentation
To reduce strain on the technology and keep meetings -hearings streamlined, the Township requests
that at this time only one (1) representative of the owner/applicant participate per application as the
spokesperson for the application or deputation item. Deputations/presentations will be provided ten (10)
minutes to present.
Have you presented a deputation/presentation previously on this matter? *Yes ❑ No
Subject of Deputation/Presentation Please describe below, the subject matter of the requested
deputation/presentation in sufficient detail, to provide the Township a means to determine its content
and to assess its relative priority to other requests for presentation. Weight will be given to those
requests that provide more detailed descriptions of the content of the presentation, particularly defining
how the subject matter aligns with Council's Mandate.
To bring heightened awareness to council of the critical physician shortage not only in our area but
across Canada. Access to primary and specialty care is vital to the growing population and
employers of Oro-Medonte.
Please identify the type of action you are seeking of Council/Committee on this issue.
■❑ No Action, e.g., an awareness of topic or organization.
❑ To Request Action. Please describe in detail.
Page 31 of 182
8.a) 10,00 a.m.: Dr. Matthew Miller, Chair; and Pat Thor, Physician Recr...
If you are requesting action, have you been in contact with a staff member to seek a resolution with regard
to this matter? ❑ Yes 0 No
If yes, who were you in contact with?
Reason why this presentation is important to Council and to the municipality:
Access to primary care for the residents of Oro-Medonte.
*Date of Request: July 12, 2022
*Name of Requestor:
Dr. Matthew Miller, Chair OAPRRC
*address: 170 Colborne Street West, Orillia, On., L3V2Z3
*Telephone:
705-323-8324 Fax:
*Email: path o r@os m h. o n. ca
Note: All materials must be provided at the time specified above, no additional material will be added to
the meeting. Please email your request to deputation (a)-oro-medonte.ca It is the responsibility of the
participant to ensure that they have received consent for any third party information.
Scheduling will be at the discretion of the Clerk, and will be confirmed no later than Friday of the week
prior to the meeting. There are no guarantees that by requesting a certain date(s) your
deputation/presentation will be accepted, as prior commitments may make it necessary to schedule an
alternate date suggested by the Clerk.
Upon approval the Clerk/Clerk designate will provide a ZOOM link or virtual telephone extension
number, permitting the presenter electronic access to the meeting. For further instruction please refer
to Protocols for Public Participation Council and DS Meetings.
The Clerk's Office will confirm receipt of the request, however if you do not receive a return email,
please contact the Clerk's Office 5 days after the request is submitted.
Section 14.8 a-t) of the Procedural by-law as amended by By-law 2020-009 shall be adhered to.
Personal information on this form is collected under the legal authority of the Municipal Act, S.O. 2001,
c.25 as amended. The information is collected and maintained for the purpose of creating a record that
is available to the general public pursuant to Section 27 of the Municipal Freedom of Information and
Protection of Privacy Act. Questions about this collection should be directed to the Clerk's Office, The
Corporation of the Township of Oro-Medonte, 148 Line 7 South, Oro-Medonte, Ontario, LOL 2EO.
Presentation Format Guidelines
In order to ensure any presentations are visible on the Township's technology, please:
• Use a PowerPoint with a 16:9 ratio (widescreen);
• Use PowerPoint, not a PDF format whenever possible;
• If you must use PDF format, please make sure the original document is in a landscape
orientation and all text is large enough to be legible when the aaaeeiveo}nr��in full screen.
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PHYSICIAN RECRUITMENT & RETENTION
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Presentation to Oro-Medonte
Council
September 14, 2022
Dr. Matt Miller, DC, OAPRRC Chair
Pat Thor, OAPRRC Physician Recruitment Liaison
Family Physician CO
2
Requirements 8
❑ 6 family physicians recruited last year
❑ Still 2000 unattached patients on wait list today
❑ 6 family physician retirements by end of 2023
❑ 11,361 patients at risk due to pending retirements
❑ Does not account for new citizens moving here
❑ Any sudden departure would be catastrophic o
o
❑ 12 new family physicians required by end of 2023
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Specialist Requirements
❑ Key satisfier for family physician recruitment is a
good hospital with comprehensive access to the
specialist care that patients require
❑ OAPRRC, hospital and community must work
together to achieve success
❑ Hospital manages all specialty recruitment with
assistance from OAPRRC for community
introductions and family settlement
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Current OSMH
Specialist Vacancies 15
8
Emergency Medicine 3
General Internal Medicine 2
Geriatrics 1
Hospitalists 2
Obstetrics Gynecology 2
Psychiatry 2
Radiology 1
Respirology 2
Costs:
0
Third party recruitment firm =
$5000 annual retainer +
$30,000 per physician hired
Medical journal advertising =
$515 per month 1 /8 page,
$2890 per month full page
Site visits $1000-$1500 (no Q
flights)
Relocation allowance $5000 -
$25, 000
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Challenges
❑ Pandemic impact on fundraising events- 2 years
of decreased revenue ($40,000)
❑ OAPRRC committee members currently
personally donating to maintain funding
❑ Increased costs for site visits (mileage, hotel
night, meals)
❑ Changing landscape; new grads not seeking
traditional family practice
❑ Physician burnout at historic levels, risk of
sudden practice closures
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Challenges
❑ Medical undergrads and residents are the best
source for candidates
❑ August 2022 notified that funding for the medical
learners visiting rural communities ended; no rent
subsidy or travel allowance
❑ Funding for preceptors ended
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OAPRRC Adaptive
Strategies
❑ Survey of stakeholders conducted
❑ Re -fresh of strategic plan and work plan
❑ Updated governance and terms of reference
❑ Developing skills matrix to ensure committee
members have abilities to assist
❑ Joined Ontario Health Team round table
❑ Increasing advocacy with funders and community
❑ Initiating community fundraising campaign
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Where We Must Invest
RECRUITMENT
• Social media outreach and •
presence
• Medical trainee engagement
and enhanced community •
experiences
• Funded site visits for high
potential recruits •
• Welcome packages including
relocation allowance
• Attractive temporary housing
RETENTION
Community mentors
3 month family settlement check -
in
Quarterly community MD
appreciation events
External award nominations
Long service recognition
Retirement exit strategies
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❑ Committee members feel so strongly about the
work required, they have donated personally to
allow us carry out the necessary and important
work required
❑ OAPRRC undertaking community -wide
fundraising campaign
❑ We will be seeking increased funding from Oro-
Medonte in 2023 budget in alignment with
neighbouring communities of $1. per resident.
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8.b) 10,10 a.m.: Cameron Epp, Watershed Resilience Coordinator and Aisha...
From: noreply@oro-medonte.ca <noreply@oro-medonte.ca>
Sent: August 23, 2022 12.21 PM
To: Deputations <Deputations@oro-medonte.ca>
Subject: [External] Public Participation Registration Form
This email originated from outside of Oro-Medonte's email system. Please use proper judgment
and caution when opening attachments, clicking links, or responding to this email.
This is a Request to Participate in the Council Meeting of 14/09/2022
Username: 44137770-7A17-4C06-BD6A-EBCF5022D566
Numeric Response ID: 867252
Response GUID: 903AE5E5-5CE7-49F3-BFF5-2545770A8BD1
Survey Start Date: Tuesday, 23 August 2022 12.05.20
Survey Completed Date: Tuesday, 23 August 2022 12.20.50
I understand the information above
First Name:
Cameron
Last Name:
Epp
Email Address:
cresilience(a-)severnsound.ca
Telephone Number:
705-534-7283
Address:
489 Finlayson St Port McNicoll ON LOK 1 RO
I am requesting electronic participation at the
Council Meeting
Date of Meeting:
14/09/2022
Page 43 of 182
8.b) 10,10 a.m.: Cameron Epp, Watershed Resilience Coordinator and Aisha...
Regarding the agenda item:
new agenda item
This will be on behalf of:
A group/organization, please state name below
By stating the application number, applicant name or group/organization named below, you confirm
that you are duly authorized to act on behalf of the identified applicant or group/ organization and that
the applicant or group/organization hereby gives its approval for you to act on this matter.
Severn Sound Environmental Association
I will be connecting to the meeting by:
If connecting by telephone, attendee must call from same phone number as registered on form.
Please note: Depending on volume of speakers,
every effort will be made to change prior to being
numbers will be permitted.
Computer
I will be providing a:
PowerPoint Presentation
telephone number may be visible to public; however,
promoted to panelist. No blocked telephone
Have you presented a deputation/presentation previously on this matter?
1►r•.
Subject of Deputation/Presentation:
Please describe below, the subject matter of the requested deputation/presentation in sufficient detail,
to provide the Township a means to determine its content and to assess its relative priority to other
requests for presentation. Weight will be given to those requests that provide more detailed
descriptions of the content of the presentation, particularly defining how the subject matter aligns with
Council's Mandate.
The presentation will summarize the benefits of becoming a member of the Bee City Canada initiative
for the Township of Oro-Medonte. Pollinators are an integral part of any ecosystem and are critical for
human food production. Native plant diversity is key for thriving pollinator populations, however
human population growth and urban sprawl can fragment pollinator habitat. As communities and
development spread into land previously occupied by meadows and forests, the altered landscape
can result in reduced native species diversity and an increase in non-native species. Actions that can
be undertaken by municipalities to help increase, restore and protect pollinator habitat include: -
setting aside sections of park land as pollinator habitat, -establishing no -mow or reduced mow zones,
and -creating nature corridors through landscapes. Bee City Canada offers programs to recognize
communities and organizations that are taking steps or are committed to future initiatives to help
pollinations. In the Severn Sound watershed, the Town of Midland and Townships of Severn,
Page 44 of 182
8.b) 10,10 a.m.: Cameron Epp, Watershed Resilience Coordinator and Aisha...
Georgian Bay, and Tiny are Bee Cities. SSEA supports municipal members who have committed to
being a partner in SSEA's Sustainable Severn Sound (SSS) project and have become a "Bee City,"
which they identify as part of their Bee City membership. We continue to extend the opportunity for
the Township to join the SSS project. Many actions that benefit pollinators, such as reduced mowing,
also help municipalities reach their corporate greenhouse gas emission targets once those have been
established through the Partners for Climate Protection program delivered through SSS.
Please identify the type of action you are seeking of Council/Committee on this issue.
No Action, e.g., an awareness of topic or organization.
If you are requesting action, have you been in contact with a staff member to seek a resolution
with regard to this matter?
No
Reason why this presentation is important to Council and to the municipality:
This presentation will outline proactive steps that the municipality can take to protect pollinators,
which aligns with the Township's values of protecting and enhancing the natural environment. The
presentation also addresses a request for more information on the topic by a member of council,
including supports that are available through Bee City Canada and SSEA.
Page 45 of 182
Joining the Bee City Canada
Initiative
September 14th,2022
Quick Introduction to SSEA
G(ORGIANSAY
NoryAWASASA
SAY
IM
Learn more: www.sevemsound.ca
W
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CO
Background
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What is the Bee City Canada initiative? 3
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- An initiative that inspires municipalities,
schools, businesses, and others to protect
pollinators m
- Provides a Bee City designation to
participants
Educates the public on the importance of
Bee CIS
pollinators and how to protect them CA N A DAB►
Local municipalities that have Bee City designations:
Connectinq People. �
v Pollinators and Places m
County of Simcoe, Township of Tiny, Town of o
o Midland, Township of Georgian Bay, and Township of Q
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Challenges faced
manaaed ecosysi
Pesticide use/other contaminants
Mowing mortality
Habitat degradation _
Habitat fra mentation.-
Invasive species
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Benefits of becoming a
Bee City
- Build on prior "pollinator positive" efforts
- Cost -savings from reduced moi
- Formal recognition
- Greenhouse gas (GHG) reducti
- Support & protect pollinators
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- Preserve & protect water qualit,,
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How to Meet Bee City Commitments o
1. Create and protect pollinator habitat
2. Township to lead annual Pollinator Week
celebrations
3. Community & stakeholder education
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SSEA can assist with the implementation of the Bee
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Application Process
1. Fill out the online application
2. Submit the signed resolution
3. Once approved, pay membership fees, the first year
is free. Membership fees are $200 annually for
municipalities with populations of 10,001-25,000
people.
A,ey Points to Remember
- Pollinators are struggling due to loss of habitat, pesticides &
climate change.
- Some opposition or pushback to this program is normal.
- It will take time for pollinator sites to look colourful & healthy.
Some help will likely be needed after the pilot phase of actions
like no/reduced-mow ends, such as adding native plants & seed.
- Resources are available to educate & inform stakeholders.
- You are the leaders of this project & we look forward to
W working with you!
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8.c) 10,20 a.m.: Michael Powell, Adjunct Professor, and William Shotyk, ...
From: noreply@oro-medonte.ca <noreply@oro-medonte.ca>
Sent: July 21, 2022 8.40 AM
To: Deputations <Deputations@oro-medonte.ca>
Subject: [External] Public Participation Registration Form
This email originated from outside of Oro-Medonte's email system. Please use proper judgment
and caution when opening attachments, clicking links, or responding to this email.
This is a Request to Participate in the Council Meeting of 18/08/2022
Username: 2FE23536-361 B-44A4-9180-1706D44073AA
Numeric Response ID: 856243
Response GUID: 5A1 D4B44-29F2-4B6B-9FEE-5C2B428C3C2D
Survey Start Date: Thursday, 21 July 2022 08.19.39
Survey Completed Date: Thursday, 21 July 2022 08.39.46
I understand the information above
First Name:
Michael
Last Name:
Powell
Email Address:
mapowell(a-)ualberta.ca
Telephone Number:
519-851-6092
Address:
215 Concord Road London, ON N6G 3H9
I am requesting electronic participation at the
Council Meeting
Date of Meeting:
18/08/2022
Page 55 of 182
8.c) 10,20 a.m.: Michael Powell, Adjunct Professor, and William Shotyk, ...
Regarding the agenda item:
Possible partnership between Oro Medonte and a novel groundwater project to understand the
quality of spring water in N. Simcoe County
This will be on behalf of:
A group/organization; please state name below
By stating the application number, applicant name or group/organization named below, you confirm
that you are duly authorized to act on behalf of the identified applicant or group/ organization and that
the applicant or group/organization hereby gives its approval for you to act on this matter.
The project will be run through the U. of Alberta, with U. of Guelph and U. of Ottawa, and the Ontario
Geological Survey as co -investigators; significant public and civil society organizations have agreed
to partner with the project.
I will be connecting to the meeting by:
If connecting by telephone, attendee must call from same phone number as registered on form.
Please note: Depending on volume of speakers, telephone number may be visible to public; however,
every effort will be made to change prior to being promoted to panelist. No blocked telephone
numbers will be permitted.
Computer
I will be providing a:
PowerPoint Presentation
Have you presented a deputation/presentation previously on this matter?
No
Subject of Deputation/Presentation:
Please describe below, the subject matter of the requested deputation/presentation in sufficient detail,
to provide the Township a means to determine its content and to assess its relative priority to other
requests for presentation. Weight will be given to those requests that provide more detailed
descriptions of the content of the presentation, particularly defining how the subject matter aligns with
Council's Mandate.
I am the Director for a groundwater project that will be conducted within Tay, Tiny, and Springwater
Townships; the results will be pertinent for planning in Oro Medonte Township, which is adjacent to
the project field site. The project will determine the geochemical and hydrogeological processes
which result in the quality of the spring -water of North Simcoe County. This is a multi -university
(Universities of Alberta, Guelph, and Ottawa) project with significant local partnership already
established (committed: Ontario Geological Survey, Tiny Township, Beausoleil First Nation, Elmvale
District High School, Georgian College, Severn Sound Environmental Association, FoTTSA,
Canadian Museum of Water, local citizens), with others in the approval process (Springwater
Page 56 of 182
8.c) 10,20 a.m.: Michael Powell, Adjunct Professor, and William Shotyk, ...
Township, Nottawasaga Valley Conservation Authority); additional partners (all sectors) will be added
as the project is developed. The funding will come from the Natural Sciences and Engineering
Research Council (NSERC) of the Federal Government. Prof. Bill Shotyk, Univ. of Alberta (Principal
Investigator for the project) and I would like to propose a partnership with Oro Medonte Township and
would appreciate the chance to make a case for the partnership to the Township Council. Having
dealt with both Tiny and Springwater Townships, we know that the normal time for a presentation to
Council is 10 minutes and we are asking for a longer period due to the complexity of the topic and the
typical discussion that usually follows our introduction. I am attaching a short concept note which
briefly outlines the salient points of the project. Please contact me at your earliest convenience
regarding this request. Michael Powell, PhD, Adjunct Professor, Dept. of Renewable Resources,
Univ. of Alberta; (currently in Ontario); 519-851-6092; mapowell(a�ualberta.ca
Please identify the type of action you are seeking of Council/Committee on this issue.
To Request Action
Please describe what action you would like taken
Consideration of Council to partner with the proposed project on groundwater quality (as noted
above)
If you are requesting action, have you been in contact with a staff member to seek a resolution
with regard to this matter?
No
Reason why this presentation is important to Council and to the municipality:
The spring water of N. Simcoe County is a unique water. The quality of this resource has been well
documented for the past 3 decades through the research of Prof. William Shotyk, U. of Alberta, and
international colleagues. While the quality of this water is not in question, to date, there have been no
studies which can delineate how the water has reached its pristine quality. The proposed project will
answer important questions on this topic and the results will have the potential of technology transfer
to other locations in Canada, and to change policy related to resource protection. One goal of the
project will be to demonstrate to all levels of government that a single policy related to water use is
not appropriate and that a tiered system of permitting water taking is required.
Page 57 of 182
8.c) 10,20 a.m.: Michael Powell, Adjunct Professor, and William Shotyk, ...
This document is an introduction to a novel groundwater research protect. It is intended for potential donors, stakeholders,
and partners, and as a source of information to government, private and civil society organizations.
Project Title
"Understanding the quality of the groundwaters of Huronia; an integrated
scientific approach with policy and societal impacts"
... managing exceptional water resources using science to support policy for the benefit of society
Anticipated Outcome — Impact
Increase Canada's capacity to sustainably manage natural resources by using science:
• to understand the processes responsible for the exceptionally high groundwater quality in Huronia:
• to evaluate the extent and fragility or resilience of this amazing resource in view of anthropogenic
forcings;
• to inform policy related to its conservation as a natural analog for use by future generations;
• as a global example of Canada's ability to properly develop resource stewardship
Working Hypotheses
Groundwaters of exceptional quality urgently need science -based findings to develop suitable policies
that protect their existence in the context of land use change. Current government regulatory criteria
are incapable of protecting exceptional groundwater resources; single organizational policies do not
suit all cases. Canada, its Provinces, and Counties require tiered policy that recognizes specific
resource contexts. Modern data sets are required to inform these decisions within the natural limits of
these resources.
Request Fundraising
The NSERC Alliance Grant, Option 1 platform requires 2:1 (NSERC-project) cost sharing. The
maximum NSERC will commit yearly is $1 million; whatever the yearly budget, NSERC will contribute
66% up to $1.5 million/year or 66% of the yearly budget for any year with less than a $1.5 million
budget. These contributions are shown in the Activity Based Budget (Sect. 3.0, below) and summarized
here':
YEAR1
YEAR2
YEAR3
YEAR4
YEAR5
TOTAL
YEARLY TOTALS
$1,702,988
$1,505,025
$1,473,948
$1,334,851
$ 849,113
$ 6,865,924
YEARLY NSERC CONTRIBUTION
$1,000,000
$1,000,000
$ 981,649
$ 889,010
$565,509
$4,436,169
REQUIRED THROUGH FUNDRAISING
$ 702,988
$ 505,025
$ 492,298
$ 445,840
$283,604
$2,429,755
Please Direct correspondence to:
Dr. Michael Powell, Project Director; mapowell(o)ualberta.ca; 519-8516092 (Ontario).
This document was prepared with inputs from all science team members and after decades of
research and interactions between Prof. William Shotyk and the citizens of Simcoe County, ON.
1 These data are as May 25, 2022 and may change as the project design changes in the coming months, and before submission to
NSERC.
Page 58 of 182
8.c) 10,20 a.m.: Michael Powell, Adjunct Professor, and William Shotyk, ...
1.0 Proponents (by Institution)
University of Alberta:
William Shotyk, PhD, Dr. rer. nat. habil., PAg, FRSC, Professor and Bocock Chair for Agriculture
and the Environment Dept. of Renewable Resources, University of Alberta (Principal Investigator)
Michael Powell, PhD, Adjunct Professor, Dept. of Renewable Resources, University of Alberta
(Project Director)
Rick Pelletier, Faculty Service Officer, Dept. of Renewable Resources, University of Alberta
Tariq Siddique, PhD, Professor, Dept. of Renewable Resources, University of Alberta
Sociologist — to be determined
University of Guelph:
Beth Parker, PhD, FCAE, BCEEM, LEL, Professor and NSERC Industrial Research Chair, Dir.
Morwick G360 Groundwater Res. Inst., University of Guelph, Fellow, Canadian Academy of Engineers
(CAE) (Co -investigator)
Ferdinando Manna, PhD, Asst. Professor, School of Engineering, University of Guelph
Steven Chapman, MSc, P.Eng., Senior Research Engineer / Hydrogeologist, University of Guelph,
Morwick G360 Groundwater Res. Inst.
John Cherry, PhD, P.Eng., Adjunct Professor, University of Guelph, PI at Morwick G360 Groundwater
Res. Inst., Emeritus Professor, University of Waterloo (Co -investigator)
University of Ottawa:
Ian Clark, PhD, Professor Emeritus, Dept. of Earth Sciences, University of Ottawa (Co -Investigator)
Ontario Geological Survey (OGS), Ontario Ministry of Natural Resources (MNR), Sudbury, ON
(Research Partner)
2.0 Stakeholder/Partners (to date)
We are actively seeking stakeholders (all levels) and partners from the private, public, and civil
society sectors. All stakeholders/organizations will develop objectives through which the project will
improve their capacities. This will be done through a participatory approach which guarantees equity,
diversity, and inclusiveness of all stakeholders. The process will be transparent, flexible, and require
accountability at all phases.
Current Potential Partners:
• Federation of Tiny Township Shoreline Association (FoTTSA), ON
• Beausoleil First Nations (BFN), Christian Island, ON
• Township of Tiny, County of Simcoe, ON
Page 59 of 182
8.c) 10,20 a.m.: Michael Powell, Adjunct Professor, and William Shotyk, ...
1.0 Key project drivers
Keyword - "exceptional"
All freshwater is important and worth conserving and protecting. However, in this case, we are talking
about the "cleanest water" yet identified2. Leading organic chemists have been unable to find any trace
of manmade organic pollutants; and naturally occurring, potentially toxic trace elements are less
abundant in these groundwaters than arctic ice cores more than 5000 years old! Why? Without
understanding the processes responsible for this pristine water, Canada will never know why!
Anticipated Impact Level Results
The ultimate outcome of the project is to improve Canada's capacity to identify, protect and conserve
exceptional examples of groundwater resources. This goal will be achieved through application of novel
data collection methodologies that go beyond traditional or standard regulatory requirements currently
used for granting permits to use water for commercial purposes or to take aggregate. The project will
use state -of -the -science field and laboratory methods to understand the processes responsible for the
exceptional groundwater quality in Huronia, in the Northern part of Simcoe County, Ontario. We will
evaluate the extent and fragility of this amazing resource in view of anthropogenic forcing and land use
change, to inform policy related to its conservation for use by future generations. Finally, we will show
how this region can serve as a natural analog, for understanding groundwater quality and resource
management in other areas of southern Ontario and elsewhere in Canada. This can only be
accomplished once the geochemical processes responsible for this pristine water have been identified;
there are no reports which identify these processes in the study area to date. The project aims to build
important infrastructure for monitoring the subsurface from soil to deep groundwater that is known to
be of unusual pristine quality. The infrastructure built will be available for future decades and
generations to monitor its protection.
2.0 Project location
This figure shows the proposed study area (indicative) in the
North -Northwest part of Simcoe County, ON; it includes parts of
Tiny, Tay, Severn, Oro Medonte and Springwater Townships.
The study area is approximately 370 km2, but activities will be
restricted to a smaller area.
The study will collect sediment, soil and bedrock cores, install
multilevel and observation wells and place lysimeters throughout
the area, based on an experimental design that will provide
hydrogeological, geochemical, microbiological, and physico-
chemical data to explain the processes, ages, source areas,
reservoir potentials, residence times, flow paths, and spatial
extent of aquifers and aquitards throughout the area; a full
description of the scope and activities that are planned for the
duration of the project can be found in the attached yearly,
activity based matrix and budget (Sect. 3 & 4).
IRREGULAR 'RED" OUTLINE - PROPOSED STUDY AREA
(APPROX, 370 KM')
SMALL 'RED" RECTANGLE IN CENTRE OF STUDY AREA IS
PROPOSED AGGREGATE TAKING SITES
THE WYE RIVER WATERSHED COVERS THE CENTRAL AND
NORTH -CENTRAL PORTIONS OF THE STUDY AREA: FROM
ORR LAKE TO TINY MARCH AND NORTH TO WYE MARSH
AND SEVERN SOUND
AREAS TO THE NORTHEAST OF THE WHITE DOTTED LINE
ARE MAINLY SIMCOE UPLANDS (RECHARGE AREAS) WITH
NARROW VALLEYS SEPARATING UPLANDS',: AREAS TO THE
SOUTHWEST OF THE WHITE DOTTED LINE ARE MAINLY
SIMCOE LOWLANDS <DISCHARGE AREAS, CLAY PLAIN);
TERRACES CIRCLE MOST OF THE UPLANDS ADJACENT TO
THE CLAY PLAIN AT ELEVATIONS FROM 235-27G M (APPROX.I
Z Supporting literature available upon request
Page 60 of 182
8.C)10,20 a.m., Michael Powell, Adjunct Professor, and William Sho ..
3.0 Activity -based Budge (DRAFT)
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Page 61 of 182
8.c) 10,20 a.m.: Michael Powell, Adjunct Professor, and William Shotyk, ...
4.0 Draft results level matrix (indicative)
PERSONS
RESULTS LEVELS
RESPONSIBLE
OUTPUTS
INTERMEDIATE OUTCOMES
IMPACT
FOR RESULTS
LEVEL
lysimeters designed and ready for installation
Relative importance of
analytical protocols to compare lysimeter and sequential extraction methods for
geochemical processes in soils vs
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determining elemental concentrations in soil and water developed
lithostratigraphic units determined
protocols to measure direct vs indirect contributions of trace elements from
origin and relative contribution of
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William Shotyk
anthropogenic sources (includes seasonal variations) developed
geogenic vs anthropogenic
and Michael
elemental speciation; changes and size classification along groundwater flow paths
sources/sinks of trace elements
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2
Powell, Univ. of
ongoing
determined
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Alberta
the impact of organic matter, mineralogy, and colloid chemistry on elemental transport
laboratory and field protocols for
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between/within aquifers and aquitards ongoing
ultra -trace element determinations
3
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the role of soils vs glacial sediments (lithostratigraphic units) as filters for elemental
in soil and water in use in the
removal of trace elements from groundwater ongoing
SWAMP Lab., U. of Alberta
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Stakeholder/partner coordination; results reporting (NSERC); results dissemination
as
Tariq Siddique,
Samples suitable for microbial determinations collected and shipped to laboratory
Role of microbes in groundwater
3
Univ. of Alberta
Data related to microbial processes at aquitard-aquifer boundaries collected
geochemistry determined
Molecular surveys of all pertinent samples completed
D a)
all available previous information related to project compiled and available for use
Project results presented in
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Rick Pelletier,
(emphasis on OGS)
formats suitable to inform policy
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Univ. of Alberta
existing data evaluated for accuracy and precision (well information, etc.)
and stakeholders at all levels
Framework for GIS applications related to project goals determined
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flow paths and geochemical evolution between aquifers and aquitards using isotope
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geochemistry and noble gas concentration ongoing
Anthropocene boundary for NW
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ages of proximal and distal groundwater relative to upland origins using radiocarbon,
Simcoe County known
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Ian Clark, Univ.
tritium and helium isotopes ongoing
recharge -discharge zone
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of Ottawa
recharge timingflow paths, and mixing dynamics with implications for Anthropocene
dynamics understood
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spatial limits being determined
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Radiogenic I and Cl used to delineate pre -post Anthropocene baselines (impacts) and
sources ongoingy
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Advanced conceptual flow system
model based on the
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borehole equipment to accommodate high resolution hydrogeological and geochemical
hydrogeologic framework
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Beth Parker,
sampling designed
completed (updated from OGS
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Ferdinando
suitable number of well sites (cored holes, multilevel wells, stainless steel drive points)
previous work)
32
Manna, Steven
determined and installation planned over project life
3D groundwater monitoring
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a .E
Chapman and
geometry; porosity and permeability of lithologic units; hydraulic conductivity, and
system installed and providing
.a) rn
John Cherry,
hydrochemistry of pore water at lithostratigraphic boundaries ongoing
information on: key processes,
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Univ. of Guelph
hydraulic head at high spatial and temporal frequency measured; head loss ongoing
land use change impacts;
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relationships between recharge and discharge zones via flow pathways, residence
monitoring capability to measure
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times, and origins ongoing
changes; information for policy
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capacity to inform future
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groundwater policy enhanced
RESEARCH
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Capacity to inform Ministry
science -based policy related to
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use of existing OGS hydrogeological data (previous drilling) and modeling available for
regional flow systems increased
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Ontario
project design and planning
relationships between sediment
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potential use of project results of how they they will enhance the broader understanding
and bedrock groundwater
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of area's water quality understood
geochemistry determined
u) E
Sudbury, ON
ability of OGS to extrapolate their broad -based drilling results with higher resolution
results used as value addition to
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spatial and temporal data integrated
ongoing mapping activities
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along with existing 3D mapping
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capacity.
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stakeholders who can contribute to Impact Level results related to project goals
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identified and included in partnership application; non -active stakeholders organized
plan to attract additional stakeholders after project start developed; ongoing
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incorporation
organizations understood
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IDE parameters built into project objectives
new capacities for stakeholders to
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plan to monitor stakeholder activities and changes developed.
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objectives of participating organizations (all stakeholders outside of natural sciences
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new policies developed to insure
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monitoring and dissemination plans to inform stakeholders during implementation
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Page 62 of 182
8.c) 10,20 a.m.: Michael Powell, Adjunct Professor, and William Shotyk, ...
NSERC, ALLIANCE GRANTS, LETTER OF INTENT (LOI): THINGS TO KNOW
WHAT IS INCLUDED IN A LOI FROM PARTNER ORGANIZATIONS?
• OFFICIAL LETTERHEAD AND AUTHORIZED SIGNATURE
• THAT THE PARTNER AGREES WITH AND WANTS TO JOIN THE PROJECT
• THE LEVEL OF CASH OR IN -KIND CONTRIBUTION TO DIRECT COSTS
• POTENTIAL BENEFITS TO SOCIETY VIA PARTNER ORGANIZATION
INVOLVEMENT: POLICY, SOCIAL, ECONOMIC, ENVIRONMENTAL; ALL
LEVELS OF EACH SECTOR; IS THE PARTNERSHIP RELEVANT ???
• HOW THE PARTNER WILL MEASURE THE POTENTIAL BENEFITS OF BEING
INVOLVED (WHY THEY ARE WILLING TO BE A PARTNER)
• WHICH PARTNER ORGANIZATION OBJECTIVES WILL BE IMPACTED
oHOW PROJECT RESULTS CAN BE USED WITHIN THE PARTNER
ORGANIZATION OR THROUGH EXTERNAL CONNECTIONS (NETWORK)
oWHAT ADDITIONAL EFFORTS WILL THE PARTNER USE TO EXPLOIT THE
PROJECT RESULTS
oIF/HOW THE PARTNER WILL USE THE RESULTS, OR INTERNAL CHANGES
PRODUCED BY THE RESULTS, TO IMPACT OTHER CONNECTIONS PAST
THE LIFE OF THE PROJECT
• HOW THE PARTNER AND PROJECT PLAN TO INVOLVE THEIR PERSONNEL
WITH EACH OTHER AND FOR WHAT PURPOSES
oFOR THE PARTNER, CAPACITY BUILDING: STUDENTS, STAFF, INTERNS
THROUGH INTERACTIONS AT PROJECT FACILITIES (LABS, FIELD'...)
oFOR THE PROJECT, CAPACITY BUILDING THROUGH ONSIGHT
EDUCATION AND INTERACTION WITH PARTNER STAFF; HIGHER
UNDERSTANDING OF THE PARTNER VISION AND MISSION
• BRIEF DESCRIPTION OF PREVIOUS OR ONGOING ACTIVITIES FUNDED BY
OTHER ORGANIZATIONS THAT MAY CONTRIBUTE TO PROJECT GOALS
NOTE:
➢ THIS LETTER IS NOT INTENDED TO TELL NSERC "EVERYTHING" ABOUT
THE PARTNER ORGANIZATION, OR THEIR ENTIRE HISTORY AND
ACCOMPLISHMENTS
➢ LENGTHY INTRODUCTIONS TO THE BODY (ABOVE REQUIREMENTS)
SHOULD BE AVOIDED
➢ THE LOI SHOULD BE KEPT TO 1-2 PAGES WHICH LIST ONLY THE MOST
SALIENT & IMPORTANT POINTS RELATIVE TO THE ABOVE
Page 63 of 182
8.c) 10,20 a.m.: Michael Powell, Adjunct Professor, and William Shotyk, ...
WHAT DOES IT MEAN TO BE A "PARTNER ORGANIZATION", OR
"STAKEHOLDER" IN A NATURAL SCIENCES AND ENGINEERING RESEARCH
COUNCIL (NSERC), ALLIANCE GRANT FUNDED PROJECT ???
WHAT IS A "PARTNER" ORGANIZATION FOR THE PURPOSE OF NSERC, ALLIANCE
GRANT FUNDING FOR R&D PROJECTS?
• AN ORGANIZATION WHOSE PURPOSE IS DIRECTLY RELATED TO THE PROJECT
GOALS AND WHICH WILL BENEFIT FROM INVOLVEMENT IN THE PROJECT
• SHOW THAT THEIR CONTRIBUTION IS CRITICAL TO PROJECT OBJECTIVES AND
SUCCESS ... THAT IS, THE PARTNER MUST BE APPROPRIATE FOR THE PROJECT
GOALS
o THIS RELATES TO "SHARED" OBJECTIVES; HOW THE PROJECT AND THE PARTNER
LEARN FROM EACH OTHER; THIS IS A 2-WAY PROCESS
WHAT ROLE DOES A PARTNER ORGANIZATION COMMIT TO?
• CONTRIBUTION: CASH (AT LEAST 1 RECOGNIZED FOR COST -SHARING) OR IN -KIND
• MUST PLAY AN ACTIVE ROLE IN PROJECT PLANNING (NOT FOR CASH
CONTRIBUTORS)
o BE INVOLVED IN RESEARCH PLANNING AND DEFINING ACTIVITIES THAT WILL LEAD
TO DESIRED RESULTS
o BE ABLE TO USE THE RESULTS TO ACHIEVE ORGANIZATIONAL OUTCOMES
o TRANSFORM OR USE THE PROJECT RESULTS TO PRODUCE ECONOMIC, SOCIAL,
OR ENVIRONMENTAL BENEFITS AT ALL SCALES WITHIN CANADA ... THROUGH
INTERNAL CHANGES AND/OR CONNECTIONS TO OTHER ORGANIZATIONS
WHAT DOES THE FORMAL INVOLVEMENT REQUIRE?
SUBMISSION OF A LETTER OF INTENT (LOI) WHICH CLEARLY STATES
o CASH OR IN -KIND CONTRIBUTION ON A YEARLY BASIS
o TO WHICH AREAS OF PROJECT DEVELOPMENT AND IMPLEMENTATION THE IN -KIND
CONTRIBUTION WILL APPLY (e.g., TRAVEL, RELEASE TIME, FOOD/ACCOMMODATION,
TRAVEL, CONSUMABLES)
o HOW THE PROJECT RESULTS WILL IMPACT THE PARTNER ORGANIZATION AND LEAD TO
IMPROVED ORGANIZATIONAL CAPACITY RELATED TO THE PURPOSE OF THE
ORGANIZATION
o WHICH SPECIFIC OBJECTIVES OF THE PARTNER ORGANIZATION WILL BE MOST IMPACTED
BY THE PROJECT RESULTS
o HOW THE PROJECT RESULTS WILL BE DISSEMINATED THROUGHOUT THE ORGANIZATION
AND BEYOND ... CONNECTIONS
SUBMISSION OF AN ONLINE PARTNERSHIP FORM
o ONCE THE PROJECT TEAM HAS IDENTIFIED A GIVEN PARTNER ORGANIZATION (AFTER
THE LOI HAS BEEN RECEIVED), THE PROJECT WILL SUBMIT THE NAME OF THE
ORGANIZATION TO NSERC
NSERC WILL THEN INVITE THE PARTNER ORGANIZATION TO JOIN AN ONLINE PROCESS TO
COMPLETE THE PARTNERSHIP FORM (THIS MAY ALSO BE PRINTED AND GIVEN TO THE
PROJECT STAFF FOR SUBMISSION)
Page 64 of 182
Presenters:
Prof. William Shotyk, PhD, Professor & Bocock Chair, Faculty of Agricultural, Life and Environmental Science
Project Principal Investigator, University of Alberta
Adj. Prof. Michael Powell, PhD
Project Director, University of Alberta (located in Ontario)
Science team collaborators include:
University of Guelph
University of Ottawa
Ontario Geological Survey
Current and potential partners (others under discussion):
Beausoleil First Nations (confirmed)
FoTTSA (confirmed)
Tiny Township (LOI in preparation)
Springwatater Township (partnership being considered)
0 Tay Township (request for partnership)
° Canadian Museum of Water (partnership being considered)
N SSEA (LOI in discussion)
NVCA (LOI in discussion)
Georgian College, Barrie (LOI in discussion)
Elmvale District High School (LOI in discussion)
ELMVALE GROUNDWATER STUDY:
This meeting:
Engage partner organizations (government, private, public, civil society, individuals) that can contribute tc8
project design and implementation in order to improve the potential impact and dissemination of project"
results and the capacity of the partner organizations to fulfill their mandates
Project Title
M
"Understanding the quality of the groundwaters of Huronia; an integrated scientific approach with policy and societal 0
impacts" `D
managing exceptional water resources using science to support policy for the benefit of society Q
D
Anticipated Outcome — Impact
Policy which considers exceptional resource context
Increase Canada's capacity to sustainably manage natural resources by using science: o
to understand the processes responsible for the exceptionally high groundwater quality in Huronia, v
o to evaluate the extent and fragility or resilience of this amazing resource in view of anthropogenic forcings,
N to inform policy related to its conservation as a natural analog for use by future generations; need for multi -tiered policy, ?
• as a global example of Canada's ability to properly develop resource stewardship v
3
CD
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NSERC, ALLIANCE GRANTS, LETTER OF INTENT (LOI): THINGS TO KNOW
WHAT IS INCLUDED IN A LOI FROM PARTNER ORGANIZATIONS?
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• OFFICIAL LETTERHEAD AND AUTHORIZED SIGNATURE
• THAT THE PARTNER AGREES WITH AND WANTS TO JOIN THE PROJECT
o
• THE LEVEL OF CASH OR IN -KIND CONTRIBUTION TO DIRECT COSTS
No
• POTENTIAL BENEFITS TO SOCIETY: SOCIAL, ECONOMIC, ENVIRONMENTAL; ALL LEVELS OF SECTORS THROUGH PROJECT
p
INVOLVEMENT
• HOW THE PARTNER WILL MEASURE THE POTENTIAL BENEFITS OF BEING INVOLVED (WHY THEY ARE WILLING TO BE A PARTNER)
• WHICH PARTNER ORGANIZATION OBJECTIVES WILL BE IMPACTED
• HOW PROJECT RESULTS CAN BE USED WITHIN THE PARTNER ORGANIZATION OR THROUGH EXTERNAL CONNECTIONS
m
(NETWORK)
o
o WHAT EFFORTS WILL THE PARTNER USE TO EXPLOIT THE PROJECT RESULTS
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o IF/HOW THE PARTNER WILL USE THE RESULTS, OR INTERNAL CHANGES, TO IMPACT OTHER CONNECTIONS PAST THE LIFE Of
THE PROJECT
• HOW THE PARTNER AND PROJECT PLAN TO INVOLVE THEIR PERSONNEL WITH EACH OTHER AND FOR WHAT PURPOSES
c
c FOR THE PARTNER, CAPACITY BUILDING: STUDENTS, STAFF, INTERNS THROUGH INTERACTIONS WITH PROJECT STAFF Al
PROJECT FACILITIES (WORKSHOPS, LABS, FIELD,...)
- c FOR THE PROJECT, CAPACITY BUILDING THROUGH ONSIGHT EDUCATION AND INTERACTION WITH PARTNER STAFF; HIGHER
UNDERSTANDING OF THE PARTNER'S VISION AND MISSION; INTRODUCTION TO OTHER PARTNER CONNECTIONS
• `41 BRIEF DESCRIPTION OF PREVIOUS OR ONGOING ACTIVITIES FUNDED BY OTHER ORGANIZATIONS THAT MAY CONTRIBUTE TO
PROJECT GOALS
NOTE: E3
➢ THIS LETTER IS NOT INTENDED TO TELL NSERC "EVERYTHING" ABOUT THE PARTNER ORGANIZATION, OR THEIR ENTIRE HISTORiy
AND ACCOMPLISHMENTS o
➢ LENGTHY INTRODUCTIONS TO THE BODY (ABOVE REQUIREMENTS) SHOULD BE AVOIDED
➢ THE LOI SHOULD BE KEPT TO 1-2 PAGES WHICH LIST ONLY THE MOST SALIENT & IMPORTANT POINTS RELATIVE TO THE ABOVE
WHAT DOES IT MEAN TO BE A "PARTNER ORGANIZATION', OR "STAKEHOLDER" IN A
NATURAL SCIENCES AND ENGINEERING RESEARCH COUNCIL (NSERC), ALLIANCE GRANT FUNDED PROJECT ???
WHAT IS A "PARTNER" ORGANIZATION FOR THE PURPOSE OF NSERC, ALLIANCE GRANT FUNDING FOR R&D PROJECTS?
0J
• AN ORGANIZATION WHOSE PURPOSE IS DIRECTLY RELATED TO THE PROJECT GOALS AND WHICH WILL BENEFIT FROM INVOLVEMENT IN THE PROJEC2�,
THE PARTNER MUST BE APPROPRIATE FOR THE PROJECTAND OBJECTIVES
N
• SHOW THAT THEIR CONTRIBUTION IS CRITICAL TO PROJECT OBJECTIVES AND SUCCESS
o
THIS RELATES TO "SHARED" OBJECTIVES; HOW THE PROJECT AND THE PARTNER LEARN FROM EACH OTHER; THIS IS A 2-WAY PROCESS
v
WHAT ROLE DOES A PARTNER ORGANIZATION COMMIT TO?
• CONTRIBUTION: CASH (AT LEAST 1 RECOGNIZED FOR COST -SHARING) OR IN -KIND
• MUST PLAY AN ACTIVE ROLE IN PROJECT PLANNING (NOT FOR CASH CONTRIBUTORS)
BE INVOLVED IN RESEARCH PLANNING AND DEFINING ACTIVITIES THAT WILL LEAD TO DESIRED RESULTS
BE ABLE TO USE THE RESULTS TO ACHIEVE ORGANIZATIONAL OUTCOMES
0
m
TRANSFORM OR USE THE PROJECT RESULTS TO PRODUCE ECONOMIC SOCIAL OR ENVIRONMENTAL BENEFITS AT ALL SCALES WITHIN CANAD�..
THROUGH INTERNAL CHANGES AND/OR CONNECTIONS TO OTHER ORGANIZATIONS
a
WHAT DOES THE FORMAL INVOLVEMENT REQUIRE?
• SUBMISSION OF A LETTER OF INTENT (LOI) WHICH CLEARLY STATES
o CASH OR IN -KIND CONTRIBUTION ON A YEARLY BASIS
m
a o TO WHICH AREAS OF PROJECT DEVELOPMENT AND IMPLEMENTATION THE IN -KIND CONTRIBUTION WILL APPLY (e.g., TRAVEL, RELEASE TIME,
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rn FOOD/ACCOMMODATION, TRAVEL, CONSUMABLES)
0 o HOW THE PROJECT RESULTS WILL IMPACT THE PARTNER ORGANIZATION AND LEAD TO IMPROVED ORGANIZATIONAL CAPACITY RELATED TO TH%
PURPOSE OF THE ORGANIZATION
N o WHICH SPECIFIC OBJECTIVES OF THE PARTNER ORGANIZATION WILL BE MOST IMPACTED BY THE PROJECT RESULTS
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HOW THE PROJECT RESULTS WILL BE DISSEMINATED THROUGHOUT THE ORGANIZATION AND BEYOND ... CONNECTIONS
SUBMISSION OF AN ONLINE PARTNERSHIP FORM
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ONCE THE PROJECT TEAM HAS IDENTIFIED A GIVEN PARTNER ORGANIZATION (AFTER THE LOI HAS BEEN RECEIVED), THE PROJECT WILL SUBMIT
THE NAME OF THE ORGANIZATION TO NSERC
l
NSERC WILL THEN INVITE THE PARTNER ORGANIZATION TO JOIN AN ONLINE PROCESS TO COMPLETE THE PARTNERSHIP FORM (THIS MAYALSO-19E
PRINTED AND GIVEN TO THE PROJECT STAFF FOR SUBMISSION)
The Elmvale Groundwater Study
Potential Outcomes; Anticipated Results CO
Increase Canada's capacity to sustainably manage exceptional natural resources through science:
0
• to understand the processes responsible for the exceptionally high groundwater quality in Huronia by evaluating, o
o how hydrology, stratigraphy, microbiology, and geochemistry have produced this exceptional water P
o the age, origin, and extent of the water to understand its fragility
o to predict potential threats to its quality based on land use change,
• to extend our understanding of the study area in Huronia to other parts of Canada so that this natural analog can jfe
used to find and protect other exceptional resources,
• to inform policy at all government levels related to resource protection and consumption in the context of exceptioOl
CD
examples of natural resources that are not presently protected or understood based on current criteria for protectijTg
resources,
• to improve the capacity of project partner organizations and staff to better carry out their objectives based on proj(cct
results and to deliver this new knowledge to their networks/contacts to further disseminate project findings
0
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11.a) CS2022-20, Yvonne Aubichon, Clerk re: Establish and Appoint a Join...
Report Township of
Proud Heritrage, Exciting Future
Report No.
To:
Prepared By:
CS2022-20
Council
Yvonne Aubichon
Meeting Date:
Subject:
Motion #
September 14, 2022
Establish and Appoint a Joint
Compliance Audit Committee
Roll #: N/A
R.M.S. File #:
(JCAC)
Recommendation(s): Requires Action For Information Only
It is recommended:
1. That Report No. CS2022-20, Re: To Establish and Appoint a Joint Compliance Audit
Committee, presented by Yvonne Aubichon, Clerk be received; and
2. That Council approve By-law 2022-083 To Establish and Appoint a Joint Compliance
Audit Committee.
Background:
The Municipal Elections Act, Section 88.37 (1) provides that a Council shall establish a
Compliance Audit Committee before October 1 of an election year. The compliance
audit committee is established to hear applications for compliance audits of candidates'
election campaign finances. Any eligible elector who believes on reasonable grounds
that a candidate has broken one of the election finance rules set out in the Municipal
Elections Act, 1996 may submit an application for a compliance audit.
Council is required to appoint a new Compliance Audit Committee (CAC) for the 2022-
2026 Term of Council. At its meeting of March 9, 2022, Council authorized the Township
to participate in a Joint Compliance Audit Committee led by the County of Simcoe.
Motion No. C220309-5
Moved by Greenlaw, Seconded by Keane
Be it resolved
1. That CS2022-07, Yvonne Aubichon, Clerk re: Joint Compliance Audit Committee
(JCAC) Participation be received and adopted.
2. That staff be directed to confirm the Township of Oro-Medonte's participation with
the Joint Compliance Audit Committee (facilitated by the County of Simcoe) for the
2022 Municipal Election and Term of Office.
Corporate Services September 14, 2022
Report No. CS2022-20 Page 1 of 4
Page 70 of 182
11.a) CS2022-20, Yvonne Aubichon, Clerk re: Establish and Appoint a Join...
3. That staff bring back the appointment by-law for Council's consideration.
Carried
Analysis:
The County of Simcoe initiated the posting for recruitment of the Joint Compliance Audit
Committee on June 5, 2022. The deadline for members of the public to submit a letter of
interest to the County Clerk's office was July 8, 2022.
A webpage was created containing details of the posting on the County of Simcoe's
website. Efforts were made on social media platforms to advertise the posting (e.g.
Facebook, Instagram, etc.) Member municipalities also shared information about
recruitment on their municipal websites and via social media platforms.
The County of Simcoe issued a media release on June 21, 2022 containing details of
the recruitment and highlighted the opportunity for members of the public to serve their
community. The release was picked up by media outlets including Orillia Matters,
Midland Mirror, Collingwood Today, and more.
The Huronia CPA Ontario Association and Simcoe County Law Association were
contacted and asked to highlight the opportunity to their membership.
A total of 14 letters of interest were received prior to the July 8, 2022 deadline.
Committee Selection
The Clerk (or designate) from each participating municipality was invited to assist on the
interview panel as part of the selection committee. A meeting was held on July 8, 2022
to review the 14 applications received and shortlist those to be invited for an interview.
Interviews took place on July 25 and July 26, 2022. The selection committee consisted
of five (5) Clerks from various parts of the County.
The interview panel took into consideration written submissions, interview performance
and experience and qualifications of each candidate. The panel believes the
recommended membership contains diverse experience and qualifications that will
benefit the ability of the Committee to perform its mandate. The criteria contained in the
Committee Terms of Reference was applied in selecting membership.
The panel has selected five individuals below as successful candidates being
recommended for appointment as members on the Committee:
- Robert (Bob) Adam (Town of Bradford -West Gwillimbury)
- Clive Algie (Township of Oro-Medonte)
- Peter Anderson (Township of Oro-Medonte)
- Ruben Rosen (Town of Collingwood)
- Doug Taylor (Town of Penetanguishene)
Corporate Services September 14, 2022
Report No. CS2022-20 Page 2 of 4
Page 71 of 182
11.a) CS2022-20, Yvonne Aubichon, Clerk re: Establish and Appoint a Join...
In addition, the panel is recommending the appointment of one alternate member. The
alternate member may be contacted and asked to fill a position in the event a vacancy
arises on the Committee. The panel is recommending the one individual below for
appointment as an alternate member on the Committee:
- Lynn Worthington (Township of Essa)
Financial / Legal Implications / Risk Management:
The average cost to participate in this Committee based on the last term of office was
$250 for those municipalities without audits. This covers all costs associated with
recruitment of committee applicants, issuance of RFP and any training required for
selected committee members. Subject to receiving a compliance audit application for a
Oro-Medonte candidate or third -party advertiser, the Township would be responsible for
any costs attributed to committee member attendance in addition to legal representation
and auditing expenses (if required). Committee members will receive the applicable
County per diem and mileage for attendance at each meeting. The current per diem is
$142.29 with 0.59 cents/km.
Policies/Legislation:
Municipal Elections Act, 1996
Corporate Strategic Goals:
Improve Service Delivery
Consultations:
John Daly, County Clerk, and Director of Statutory Services and Archives,
Jonathan Magill, Deputy County Clerk
Simcoe County Municipal Clerks
Attachments:
Appendix A —Draft By-law 2022-083 To Establish and Appoint a Joint Compliance Audit
Committee
Appendix B - Joint Compliance Audit Committee Terms of Reference
Appendix C — CS2022-07 Joint Compliance Audit Committee Participation
Conclusion:
The following documents have now been prepared and recommended for approval:
1. Terms of Reference - Appendix "A";
Corporate Services September 14, 2022
Report No. CS2022-20 Page 3 of 4
Page 72 of 182
11.a) CS2022-20, Yvonne Aubichon, Clerk re: Establish and Appoint a Join...
2. Draft Appointment By-law - Appendix "B"
Participating municipalities are:
• City of Orillia
• Townships of Adjala-Tosorontio, Clearview, Essa, Oro-Medonte, Ramara,
Severn, Springwater, Tay, Tiny
Towns of Bradford -West Gwillimbury, Collingwood, Innisfil, Midland, New
Tecumseth, Penetanguishene, Wasaga Beach
Respectfully submitted:
Yvonne Aubichon, Clerk
Approvals: Date
Donna Hewitt, Director Corporate Services September 1, 2022
Andria Leigh Deputy CAO and
Director, Development Services September 7, 2022
Corporate Services September 14, 2022
Report No. CS2022-20 Page 4 of 4
Page 73 of 182
11.a) CS2022-20, Yvonne Aubichon, Clerk re: Establish and Appoint a Join...
The Corporation of the Township of Oro-Medonte
By -Law No. 2022-083
A By-law to establish and appoint a Joint
Compliance Audit Committee
Whereas Section 8 (1) of the Municipal Act, 2001, S.O. 2001, c.25, herein referred
to as "the Act" provides that the powers of a municipality under this or any other Act
shall be interpreted broadly so as to confer broad authority on the municipality to
enable the municipality to govern its affairs as it considers appropriate and to
enhance the municipality's ability to respond to municipal issues;
And Whereas Section 23.1(1) of the Act provides that without limiting Sections 9,
10 and 11 of the Act, those sections authorize a municipality to delegate its powers
and duties under this or any other Act to a person or body subject to the restrictions
set out in this Part;
And Whereas Section 88.37 of the Municipal Elections Act, 1996, S.O. 1996, c. 32
provides that a Council shall establish a Compliance Audit Committee before
October 1 of an election year for the purposes of the Municipal Elections Act, and
2022 is an election year;
And Whereas Section 88.37(6) of the Municipal Elections Act provides that the
Clerk of the municipality shall establish administrative practices and procedures for
the committee and shall carry out any other duties required under this Act to
implement the committee's decisions;
And Whereas Section 228 (4) of the Act provides that the Clerk may delegate in
writing to any person, other than a member of council, any of the Clerk's powers
and duties under this and any other Act, and the Clerk has delegated powers
required to the County Clerk, or designate, to administer and execute all necessary
duties to support the Joint Compliance Audit Committee; and
Now therefore the Council of the Corporation of the Township of Oro-Medonte enacts
as follows:
That Council hereby establishes the Joint Compliance Audit Committee with
the municipalities of Adjala-Tosorontio, Bradford -West Gwillimbury,
Clearview, Collingwood, Essa, Innisfil, Midland, New Tecumseth, Oro-
Medonte, Penetanguishene, Ramara, Severn, Springwater, Tay, Tiny,
Wasaga Beach, and the City of Orillia.
2. That the Joint Compliance Audit Committee Terms of Reference attached
hereto as Schedule 1 to this by-law, are hereby adopted;
Page 74 of 182
11.a) CS2022-20, Yvonne Aubichon, Clerk re: Establish and Appoint a Join...
3. That the following are hereby appointed as members of the Joint Compliance
Audit committee for the 2022-2026 term of Council:
a) Robert (Bob) Adam (Town of Bradford -West Gwillimbury);
b) Clive Algie (Township of Oro-Medonte);
c) Peter Anderson (Township of Oro-Medonte);
d) Ruben Rosen (Town of Collingwood);
e) Doug Taylor (Town of Penetanguishene).
f) Alternate Member— Lynn Worthington (Township of Essa)
4. That Council confirms that the Clerk has delegated in writing the Clerk's
powers and duties to the County Clerk with respect to the Joint Compliance
Audit Committee under the Municipal Elections Act.
5. That this By-law shall come into force and effect upon the date of passing
thereof.
By -Law Read a First, Second and Third time, and Passed this 14t" day of
September, 2022.
The Corporation of the Township of Oro-Medonte
Mayor, H.S. Hughes
Clerk, Yvonne Aubichon
Page 75 of 182
11.a) CS2022-20, Yvonne Aubichon, Clerk re: Establish and Appoint a Join...
2022-2026 Joint Compliance Audit Committee
Terms of Reference
The Participating Municipalities will select Committee members jointly. In the event a Participating
Municipality receives an application for a compliance audit, the County Clerk will be responsible for
meeting administration while the Municipal Clerk for the Participating Municipality will be
responsible for payment of all costs associated with the Committee, including audits, if required.
uefinitlons
"Act" means the Municipal Elections Act, 1996, S.O. 1996, c. 32, as amended from time to time.
"Applicant" means the individual who submitted the application requesting a Compliance Audit.
"Auditor" means a person appointed by the Committee, licensed under the Public Accounting Act,
2004, to conduct a Compliance Audit of a Candidate's election campaign finances pursuant to
Section 88.33(10) and (11) of the Act.
"Auditor's Report" means a report prepared by an auditor for the Committee pursuant to Section
88.33(12) of the Act.
"Candidate" means the candidate whose election campaign finances are the subject of an
application for a Compliance Audit.
"Clerk" means, as the context provides, the Clerk of any of the Participating Municipalities, or his
or her designate.
"Committee" means the Joint Compliance Audit Committee established pursuant to Section
88.37(1) of the Act.
"Compliance Audit" means an audit of a Candidate's election campaign finances conducted
by an Auditor appointed by the Committee.
"Council" means, as the context provides, the Council of any of the Participating Municipalities.
"County Clerk" means the Clerk of The Corporation of the County of Simcoe or their designate.
"Family Member" means a child, parent and spouse of a Committee member, as defined in the
Municipal Conflict of Interest Act, and shall also include mother, father, sister, brother, daughter-in-
law, son-in-law, step -child, sibling, grand -child, aunt, uncle, niece, nephew and first cousins.
"Meeting" means a meeting of the Committee in accordance with section 5.1 of the Act.
"Municipal Conflict of Interest Act" means the Municipal Conflict of Interest Act, R.S.O. 1990, c.
M.50, as amended from time to time.
Page 76 of 182
11.a) CS2022-20, Yvonne Aubichon, Clerk re: Establish and Appoint a Join...
2022-2026 Joint Compliance Audit Committee — Terms of Reference
"Participating Municipalities" means all or some of the following municipalities participating in
the Joint Compliance Audit Committee process: Township of Adjala-Tosorontio, Town of Bradford -
West Gwillimbury, Township of Clearview, Town of Collingwood, Township of Essa, Town of
Innisfil, Town of Midland, Town of New Tecumseth, City of Orillia, Township of Oro-Medonte, Town
of Penetanguishene, Township of Ramara, Township of Severn, Township of Springwater,
Township of Tay, Township of Tiny and the Town of Wasaga Beach.
"Pecuniary Interest" means a direct or indirect interest within the meaning of the Municipal
Conflict of Interest Act.
"Private Session" means any portion of the meeting that is closed to the public for confidential
deliberation in accordance with the Act.
"Reasonable Notice" means the posting of the meeting agenda on the County website and the
applicable participating municipalities' website and advising the Applicant, Candidate, Contributor
or Registered Third Party Advertiser, as applicable, by email, telephone or by regular mail seven
(7) calendar days in advance of the meeting.
"Registered Third Party Advertiser" means an individual resident in Ontario, a corporation
carrying on business in Ontario or trade union who has filed with the clerk of the municipality
responsible for conducting an election a notice of registration to be a registered third party
advertiser for the election pursuant to Section 88.6 of the Act.
"Selection Committee" means the committee, composed of the Clerks of the Participating
Municipalities that will choose the members of the Committee.
"Simcoe County" means The Corporation of the County of Simcoe.
"Trade Union" means a trade union as defined in the Labour Relations Act, 1995 or the Canada
Labour Code (Canada) and includes a central, regional or district labour council in Ontario.
2. Enabling Legislation
Section 88.37(1) of the Act requires that before October 1st in an election year, Council establish a
compliance audit committee for the purposes of Section 88.33 of the Act relative to a possible
contravention of the Act's election campaign finance provisions.
3. Mandate
This Committee is an investigative/adjudicative body created to enforce provincially enacted laws
related to municipal election campaign funding.
i]
Page 77 of 182
11.a) CS2022-20, Yvonne Aubichon, Clerk re: Establish and Appoint a Join...
2022-2026 Joint Compliance Audit Committee — Terms of Reference
4. Roles and Responsibilities
The Committee shall:
Timeline/Section of the Act
Consider Compliance Audit applications for Candidates and/or
Registered Third Parties and decide whether they should be
granted or rejected.
Within 30 days after receipt
of the application -
s. 88.33(7)
Provide written reasons for the decision to grant or reject the
applications.
s. 88.33(8)
If an application is granted, appoint an Auditor to conduct a
Compliance Audit of the Candidate's election campaign finances.
s. 88.33(10) and (11)
Receive the Auditor's Report.
s. 88.33(14)
(i) Once the Auditor's Report is received, consider the Report if it
contains a conclusion of apparent contravention of the Act, and
decide whether to commence a legal proceeding against the
candidate for the apparent contravention.
Within 30 days of receipt of
the Auditor's Report -
s. 88.33(17)
Receive a Clerk's Report identifying any contributor to a
Candidate or Registered Third Party Advertiser who appears to
have contravened established contribution limits.
s. 88.34(4)
s. 88.36(4)
Once the Clerk's Report is received, consider the Report and
decide whether to commence a legal proceeding against the
Contributor for the apparent contravention.
Within 30 days of receipt of
the Clerk's Report -
s. 88.34(8), s. 88.36(5)
In addition, the Committee shall:
-Participate in the selection of an Auditor in response to the request for quotation process;
-Provide instructions to the selected Auditor about the scope of each Compliance Audit, as
needed;
-Determine a timeline for the Auditor to complete each Compliance Audit.
Page 78 of 182
11.a) CS2022-20, Yvonne Aubichon, Clerk re: Establish and Appoint a Join...
2022-2026 Joint Compliance Audit Committee — Terms of Reference
5. Term
The term of the appointment is concurrent with the term of Council. Upon the term's expiry,
Committee members may reapply to the Selection Committee to serve additional terms.
6. Composition
The Committee shall be composed of not fewer than three (3) and not more than seven (7)
members and shall not include:
(a) employees or officers of the Participating Municipalities;
(b) members of Council of the Participating Municipalities;
(c) any persons who are Candidates in the election for which the Committee is established,
or Family Members of same, or any person connected to a candidate through an
employment, contractual, business or partnership relationship;
(d) any persons who have participated as a Candidate for an office or Registered Third Party
Advertiser in the Participating Municipalities in the past two regular elections, or who have
conducted audits or provided financial or legal advice in respect of such campaigns;
(e) any persons who do or intend to assist any Candidate or Registered Third Party, as a
volunteer or for compensation, in the election for which the Committee is established.
7. Selection of Members
Information pertaining to the Committee, including the terms of reference and an application
for appointment to the Committee will be posted on the websites of the Participating
Municipalities.
Committee membership will be drawn from the following groups:
• accounting and audit — accountants or auditors, preferably with experience in preparing
or auditing the financial statements of municipal candidates;
• academic — college or university professors with expertise in political science or local
government administration;
• legal; and
• other individuals with knowledge of the campaign financing provisions of the Act.
The following criteria may be considered in the selection of members:
• demonstrated knowledge and understanding of the Act's municipal election campaign
financing provisions;
• experience in administrative law;
• proven analytical and decision -making skills;
• experience working on a committee, task force or in a similar setting;
• availability and willingness to attend meetings;
rd
Page 79 of 182
11.a) CS2022-20, Yvonne Aubichon, Clerk re: Establish and Appoint a Join...
2022-2026 Joint Compliance Audit Committee — Terms of Reference
• demonstrated oral and written communication skills; and
• any other criteria as may be prescribed under the Act.
The Clerks from the Participating Municipalities shall be responsible for the recruitment of
applicants. All applicants will be required to submit an application form outlining their
qualifications and experience to the County Clerk by a specified deadline. After the deadline has
passed, the Selection Committee will meet to review the applications, interview and appoint
Committee members.
To avoid possible conflicts of interest, any auditor or accountant appointed to the Committee
must agree in writing that they have not undertaken and shall not undertake the audits or
preparation of financial statements of any Candidates seeking election to Councils or
Registered Third Parties in the Participating Municipalities during the term of the Committee.
In addition, any lawyer or other legal professional appointed to the Committee must agree in
writing that they have not provided and will not provide legal advice to any Candidates seeking
election to Councils or to any Registered Third Parties or Contributors to Candidates and
Registered Third Parties in the election in the Participating Municipalities during the term of
the Committee.
8. Notice
The County Clerk shall give notice of a Committee meeting to the Committee by email, telephone
or by regular mail in advance of the notice to the public.
The County Clerk and applicable Municipal Clerk shall give reasonable notice of the meeting by
posting the meeting agenda on their websites. This will serve as public notice of the Committee
meeting.
Where an application will be considered at the meeting, the County Clerk shall give reasonable
notice to the Applicant and Candidate or Registered Third Party Advertiser of the time, place and
purpose of the Committee meeting, and further advise that if either party fails to attend the meeting,
the Committee may proceed in the party's absence and the party will not be entitled to further
notice concerning the meeting.
Where a Municipal Clerk's Report regarding contribution limit exceedances will be considered at
the meeting, the County Clerk shall give reasonable notice to the Contributor and Candidate or
Registered Third Party Advertiser of the time, place and purpose of the Committee meeting, and of
the fact that if either party fails to attend the meeting, the Committee may proceed in the party's
absence and the party will not be entitled to further notice concerning the meeting. The notice shall
include the content of the application.
Page 80 of 182
11.a) CS2022-20, Yvonne Aubichon, Clerk re: Establish and Appoint a Join...
2022-2026 Joint Compliance Audit Committee — Terms of Reference
9. Meetings
The County Clerk shall call a meeting of the Committee when he or she receives an application
for a Compliance Audit or when he or she receives a report under Section 88.34 from the
participating municipalities Clerk. The Applicant, Candidate, Registered Third Party Advertiser
or their representative will be provided with an opportunity to address the Committee and
provide written submissions.
Meeting dates, start times, locations and agendas shall be set by the County Clerk. Meetings
may be held in -person or virtually. The agenda shall provide an opportunity for any member to
declare a conflict of interest.
Committee meetings will be open to the public, but the Committee may deliberate in private, as
noted in Section 88.33(5.1). No votes may be taken in private session.
10. Quorum
A quorum shall be a majority of Committee members.
If a quorum is not present within fifteen (15) minutes of the time fixed for the commencement of
the meeting, the Committee meeting will be rescheduled to a future date.
11. Selection of the Chair
The Chair shall be selected from among the Committee members at the first meeting of the
Committee for the term of office. If there is no consensus on a Chair, selection will be carried
out by way of nomination and vote of the Committee members present.
If the Chair of the Committee resigns as the Chair or as a member of the Committee, the
Committee shall appoint another member as Chair for the balance of the term of Council.
12. Duties of the Chair
The Chair shall:
(a) call Committee meetings to order when there is a Quorum, preside over Committee
discussions, facilitate Committee business, follow meeting procedures, identify the order
of proceedings and speakers and rule on points of order;
(b) participate as an active and voting member; and,
(c) encourage participation by all members.
If the Chair is not present within the first ten minutes of a Committee meeting or is absent
through illness or otherwise, the Committee shall select another member as Acting Chair.
While presiding, the Acting Chair shall have all the powers of the Chair. Selection of the Acting
Chair will be made by resolution.
Page 81 of 182
11.a) CS2022-20, Yvonne Aubichon, Clerk re: Establish and Appoint a Join...
2022-2026 Joint Compliance Audit Committee — Terms of Reference
13. Duties of Committee Members
The duties of Committee members are as follows:
a) Carry out all statutory obligations of the Committee in accordance with the Act.
b) Attend all Committee meetings, sending regrets otherwise.
c) Understand their role, the Committee's mandate and meeting procedures.
d) Declare any pecuniary interest in any matter prior to consideration by the Committee the
member shall leave the meeting during all discussion on the matter including a private session.
e) Where the pecuniary interest of a member has not been disclosed by reason of the member's
absence from the meeting, the member shall disclose the pecuniary interest and otherwise
comply with subsection (d) at the first meeting of the Committee attended by the member after
the meeting referred to in subsection (d).
f) Participate as an active and voting member, asking questions, and seeking clarification
through the Chair.
g) Provide the reasons for a decision in writing, as applicable.
h) Develop and maintain a climate of mutual support, trust, courtesy and respect.
i) Work together to utilize the knowledge, expertise and talents of all members.
j) Respect the decisions of the Committee and that such decisions reflect the majority view.
14. Selection of an Auditor
Committee members will participate in the selection of an Auditor in response to the request for
quotation. The Auditor will be appointed by resolution of the Committee at their first meeting. An
engagement letter will be prepared and executed by the County Clerk, on behalf of the
Participating Municipalities, which will indicate that the Auditor has been retained by the
Committee following appointment.
15. Resources
The County Clerk will provide administrative support to the Committee, including the taking of
minutes, the distribution of minutes and agendas, and the coordination of meetings.
16. Committee Records
The County Clerk will co-ordinate and retain certified true copies of the Committee records
including agendas and minutes with original documents being retained by the appropriate
Participating Municipalities.
7
Page 82 of 182
11.a) CS2022-20, Yvonne Aubichon, Clerk re: Establish and Appoint a Join...
2022-2026 Joint Compliance Audit Committee — Terms of Reference
17. Declaration of Interest
Legislated requirements as set out in the Municipal Conflict of Interest Act shall apply to all
Committee members. It is the responsibility of each member to disclose any pecuniary interest
prior to discussion of a particular matter. Members are encouraged to seek independent legal
advice if they are unsure of whether or not they have a pecuniary interest in a matter. Staff from
the County or the Participating Municipalities will not provide advice or interpretation related to
declarations.
18. Compensation
Members will receive the applicable County per diem and mileage for attendance at each meeting
with each Participating Municipality being responsible to cover their share of the costs for each
meeting.
19. Practices and ProcedureF
The Clerks of the Participating Municipalities along with the County Clerk shall establish
administrative practices and procedures for the Committee in accordance with Section 88.37(6)
of the Act and shall carry out any other duties required under the Act to implement the
Committee's decisions.
The Clerks of the Participating Municipalities along with the County Clerk are delegated the
authority to make administrative changes to these Terms of Reference that may be required
from time to time due to legislative changes, or if, in the opinion of the Clerks, the amendments
do not impact the intent of the Terms of Reference.
July 8, 2022
Page 83 of 182
11.a) CS2022-20, Yvonne Aubichon, Clerk re: Establish and Appoint a Join...
Report Township of
Fraud Heritrage, Exciting Future
Report No.
To:
Prepared By:
CS2022-07
Council
Yvonne Aubichon
Meeting Date:
Subject:
Motion #
March 9, 2022
Joint Compliance Audit
Committee (JCAC)
Roll #: N/A
R.M.S. File #:
Participation
Recommendation(s): Requires Action For Information Only
It is recommended
1. That Report No. CS2022-07, presented by Yvonne Aubichon, Clerk be received
2. That staff be directed to confirm the Township of Oro-Medonte's participation with
the Joint Compliance Audit Committee (facilitated by the County of Simcoe) for the
2022 Municipal Election and Term of Office.
3. And that staff bring back the appointment by-law for Council's consideration.
Background:
On January 11, 2022 Simcoe County supported Report CCW 2022-007 and Terms of
Reference presented by John Daly, County Clerk to establish and administer a Joint
Compliance Audit Committee with participating lower tier municipalities for the 2022
Municipal Election and term of office (Appendix A and B). The objective of this report is
to explain the legislative requirements to establish a Compliance Audit Committee under
the Municipal Elections Act (MEA) and further receive Council's approval to participate
in the Joint Compliance Audit Committee (facilitated by the County of Simcoe).
Analysis:
Section 88.37(1) of the Municipal Elections Act (MEA) makes the establishment of
Compliance Audit Committees mandatory for municipalities and local boards prior to
October 1 in the year of an election. The MEA states that a qualified elector who
believes on reasonable grounds that a candidate or a registered third party advertiser
has contravened a provision of the MEA relating to election campaign finances may
apply for a compliance audit of the candidate's or the registered third party advertiser's
election campaign finances. Applications for a compliance audit are submitted to the
Clerk, who in turn forwards the application to the Compliance Audit Committee. The
Committee reviews the applications to determine whether the request for an audit
Corporate Services March 9, 2022
Report No. CS2022-07 Pagel of 3
Page 84 of 182
11.a) CS2022-20, Yvonne Aubichon, Clerk re: Establish and Appoint a Join...
should be granted or rejected. If the request is granted, the Committee appoints an
auditor to audit the candidate or registered third party's election campaign finances.
Upon completion of the audit, the Committee will review the auditor's report and it may,
if the report concludes that the candidate or registered third party advertiser appears to
have contravened a provision of the MEA relating to election campaign finances,
commence legal proceedings for the apparent contravention. Further, if the report
concludes that a candidate or registered third party advertiser does not appear to have
contravened a provision of the MEA relating to election campaign finances, the
Committee may make a finding as to whether there were reasonable grounds for the
application for the compliance audit.
In 2018, the Township of Oro-Medonte participated in the Joint Compliance Audit
Committee (facilitated by the County of Simcoe) along with the City of Orillia, Town's of
Collingwood, Midland, Penetanguishene, Wasaga Beach, Township's of Clearview,
Ramara, Severn, Springwater, Tay and Tiny. Expressions of interest in establishing a
JCAC has been received from all 16 lower tier municipalities, and the City of Orillia, with
participation subject to ratification by lower tier councils for the upcoming term of office.
The Clerk's from each of the interested Simcoe County municipalities will be bringing
forward a similar report to their respective Council's, recommending the Joint
Compliance Audit Committee (facilitated by the County of Simcoe) for the 2022
municipal election and term of office. The municipalities outlined in the attached Terms
of Reference (Appendix B) are subject to change pending the outcome of the respective
municipal Council approvals.
Staff recommends that the Township of Oro-Medonte participate with the Joint
Compliance Audit Committee (facilitated by the County of Simcoe) for the 2022
Municipal and School Board Election and term of office. Through this proposal, the
County of Simcoe Clerk and select municipal staff, will recruit committee members,
issue an RFP for auditing services, and facilitate all Joint Compliance Audit Committee
meetings. The nominal charge for the County's facilitation of this Committee will be
offset by alleviating some of the pressures on Township resources during the election
period, as well as assuring the public of an arm's length non -partisan view regarding
any applications for an audit. Participation at a regional level with the additional
interested municipalities, will also provide a larger catchment area to obtain qualified
committee applicants (accounting/auditing and legal backgrounds) while delivering cost
efficiency for the municipality.
Financial / Legal Implications / Risk Management:
The average cost to participate in this Committee based on the last term of office was
$250 for those municipalities without audits. This will cover all costs associated with
recruitment of committee applicants, issuance of RFP and any training required for
selected committee members. Subject to receiving a compliance audit application for a
Oro-Medonte candidate or third -party advertiser, the Township would be responsible for
any costs attributed to committee member attendance in addition to legal representation
and auditing expenses (if required). Committee members will receive the applicable
Corporate Services March 9, 2022
Report No. CS2022-07 Page 2 of 3
Page 85 of 182
11.a) CS2022-20, Yvonne Aubichon, Clerk re: Establish and Appoint a Join...
County per diem and mileage for attendance at each meeting. The current per diem is
$142.29 with 0.59 cents/km.
Policies/Legislation:
Municipal Elections Act, 1996
Corporate Strategic Goals:
Prepare for our Future
Consultations:
John Daly, County Clerk, and Director of Statutory Services and Archives
Simcoe County Municipal Clerks
Attachments:
Appendix A —CCW 2022-007 County Report
Appendix B - Joint Compliance Audit Committee Terms of Reference
Conclusion:
Staff are recommending participation in the Joint Compliance Audit Committee
(facilitated by the County of Simcoe) on behalf of the Simcoe area municipalities based
on the success of the initiative over the current term of office, economies of scale and to
maintain an arms -length, non -partisan position.
Respectfully submitted:
Yvonne Aubichon, Clerk
Approvals: Date
Donna Hewitt, Director Corporate Services February 28, 2022
Andria Leigh, Deputy CAO/Director,
Development Services March 3, 2022
Corporate Services March 9, 2022
Report No. CS2022-07 Page 3 of 3
Page 86 of 182
12.a) DS2022-112, Garry McCartney, Chief Building Official re: Building ...
Inwnship �f
Report 0
Proud Heritage, Exciting Future
Report No.
To:
Prepared By:
DS2022-112
Council
Garry McCartney
Meeting Date:
Subject:
Motion #
September 14, 2022
Building Division Quarterly
Stats Update January -June
Roll #:
R.M.S. File #:
2022
Recommendation(s): Requires Action For Information Only
It is recommended:
1. That Report No. DS2022-112 be received for information purposes.
Background:
This report is intended to provide Council with an information update on the Building
Division Activities to the end of the 2nd quarter of 2022 that includes:
1. Building permit stats report for January — June 30, 2022.
2. Summary of Septic Maintenance Program statistics.
3. Summary of the Order to Comply/Site Investigation update.
Construction has continued to be steady throughout the Township. Building Division
staff continue to conduct their legislated duties with the additional measures in place to
keep staff, contractors and the public safe.
The new Permitting and Inspections project implementation (Cloudpermit) is continuing.
This project has enhanced the permit process and customer service delivery through an
online application system. This process is ongoing with the implementation of the
planning module in the near future.
Analysis:
The following is a summary of permit statistics comparing the permits issued to the end
of the second quarter of 2022 to the same period in 2021.
Development Services September 14, 2022
Report No. DS2022-112 Page 1 of 7
Page 87 of 182
■ _ 1 I _ r • — • — • • • _ff VNIIIIIIIII• •
Number o
Residential
38
Residential
65
Multi Res.
0
Multi Res.
2
Res Demo
24
Res Demo
13
Septic/Septic
verification
90
Septic/Septic
verification
142
Res add/reno
49
Res add/reno
36
Smallprojects'
53
Small projects
95
Agricultural
14
Agricultural
10
Com/Ind
3
1 Com/Ind
15
Cancelled
4
Cancelled
7
Total *
271
Total
378
Total does not include cancelled permits
Includes Solar, Tent, Sign & Other permits
Based on the first two quarters of 2021, there has been a decrease in permit numbers.
New houses, additions and septic systems being the types of permits that are also
reduced. Permits do however remain steady in developments such as Meadow Acres
and Braestone. Higher than average planning applications that are being received also
indicate that permit activity will remain steady for the remainder of 2022 and into 2023.
Financial / Legal Implications / Risk Management:
The Building Code Act requires Municipalities to enforce building in Ontario through the
Ontario Building Code. The Building Code Act sets out legislation for collection of permit
fees to cover the direct and indirect costs of Building Permits. The following chart
outlines 2022 first quarter revenue compared to the same period in 2021.
2022 Permit fee Revenue 2" d Quarter
2021 Permit fee Revenue 2"d Quarter
Building permit
$ 520,295.44
Building permit
$ 687,367.02
Septic permit
$ 41, 837.00
Septic permit
$ 68,178.00
Total
$ 251,973.23
Total
$ 327,230.94
The following is a summary of the construction value for permits issued up to March 31,
2022 compared to the same period in 2021.
Construction value 2022
Construction value 2021
Residential
$
22,813,937.00
Residential
$
38,048,516.00
Multi Res.
$
0.00
Multi Res.
$
2,500,000.00
Septic
$
3,518,200.00
Septic
$
2,065,300.00
Res add/reno
$
5,603,500.00
Res add/reno
$
2,620,000.00
Small projects
$
3,881,475.00
Small projects
$
3,711,839.00
Agricultural
$
2,860,000.00
Agricultural
$
955,000.00
Com/Ind
$
200,000.00
Com/Ind
$
5,040,000.00
Cancelled
--
Cancelled
--
Total
$
38,877,112.00
Total
$
54,940,655.00
Development Services September 14, 2022
Report No. DS2022-112 Page 2 of 7
Page 88 of 182
The constructioni�a�fuesQn 022shGarr �fecreasertTh 'lowe1eva�uesdar O , 'T re: Building ...
reflection of the decrease in permit numbers in the associated categories. All other
permit values are relatively comparable based on permit numbers.
Analysis: SEPTIC MAINTENANCE PROGRAM STATS
On January 1st 2016 the SMP program was expanded to include all properties within
100m along rivers, streams, lakes, ponds, and tributaries that feed into Lake
Simcoe in addition to all previous properties within 100m of the Lake Simcoe Shoreline.
This is a total of over 2500 properties throughout the Township. The program also
includes well head protection within the Well Head Program.
As of December 31, 2020 and December 31, 2021 respectively, the second 5-year
cycles of the Septic Maintenance Program (SMP 2020) and Well Head Maintenance
Program (WHP 2021) has concluded. Properties that are found non -compliant with the
program requirements are now facing additional fees, orders issued under the Building
Code Act and possible legal implications. Regardless of enforcement requirements,
staff continue to work with property owners to gain compliance with this cycle. The
charts below show 12 SMP and 1 WHP active properties with outstanding compliance.
SMP2020 Statistics — June 2022
Total
Active
Closed
Court Applications for
Non -Compliant
15
10
5
properties
Solicitor involvement,
2
2
No Court Applications
WHP2021 Statistics —June 2022
Total
Active
Closed
Court Applications for
Non -Compliant
1
1
0
properties
Solicitor involvement,
No Court Applications
As noted in the charts below, the current cycles of SMP2025 and WHP2026 are
ongoing. A number of the properties have outstanding documents that are required to
be submitted; documents such as Phase 2, pump reports and maintenance
agreements. Although some inspections have been completed, full compliance has not
yet been gained. Staff are currently working through inspections and administration of
the program.
Development Services September 14, 2022
Report No. DS2022-112 Page 3 of 7
Page 89 of 182
12.a) DS2022-112, Garry McCartney, Chief Building Official re: Building ...
U)
C
0
Q
E
a)
x
w
S M P2025 Statistics — June 2022
N/A - Vacant
(vacant land
and/or no
septic)
N/A - MECP
(not OBC
regulated)
N/A - Other (i.e.
2016+ septic
permit, overlap
with WHP)
N/A - Exempt
(septic outside
LSRCA
regulation
boundarv)
No Record
(cannot inspect
until owner
submits
record/Phase II
No Status
(Septic record
on file)
Hold (BPs or
Inspection
Pendina)
Totals
100m to lake and tributaries
Compliance Deadline: December 31, 2025
Total Affected Properties (SMP2025)
.M
Pending
Inspection
Inspected
Incomplete
Complete
375
17
6
18
49
1
412
148
1789
19
1
0
155
1808
872
Development Services
Report No. DS2022-112
September 14, 2022
Page 4 of 7
Page 90 of 182
WH P2026 Statistics — June 2022
N/A - Vacant
N/A - MECP
(not OBC
U)
0
regulated)
N/A - Other (i.e.
2017+ septic
X
w
permit, overlap
with WHP
N/A - Exempt
Miscellaneous
No Record
(cannot inspect
until owner
submits
(D
record/Phase II)
No Status
Q
(Septic record
on file
Hold (BPs or
Inspection
Pending)
Totals
100m to municipal well head
Compliance Deadline: December 31, 2026
.WN
Total Affected Properties (WHP2021)
Pending
Inspection
Inspected
Incomplete
Complete
19
5
44
128
0
0
0
128
68
Development Services September 14, 2022
Report No. DS2022-112 Page 5 of 7
Page 91 of 182
Analysis: ORDERS TO COMPLY - -
Iding ...
Building Inspectors follow up on reports of illegal activity through receiving a complaint
or through observation when conducting inspections throughout the Township. Orders
to Comply have become a last resort in our enforcement process. Township staff
alongside the local Conservation Authorities (when applicable) continue to work with
property owners to educate and gain compliance. This has been the ongoing strategy
as a customer service -oriented approach.
This strategy has proven to be effective on a high percentage of situations. When
compliance is not gained through this approach, applications for superior court are filed
by the Township solicitor in order to facilitate compliance with the Building Code and
Building Code Act.
In the first 2 quarters of 2022, Building Division staff have attended 15 site
investigations that have resulted in the discovery of construction without a permit. 4 of
these investigations have now resulted in the issuance of Orders to Comply.
Policies/Legislation:
Building Code Act
Ontario Building Code
Corporate Strategic Goals:
Prepare for Our Future
Foster Safe and Inclusive Community Living & Business Growth
Modernize Township Services
Support Our Workforce
Consultations:
Building staff
Baker Records
Cloudpermit Records
Conclusion:
Residential dwelling construction continues throughout the Township's approved
subdivisions and developments. Staff have continued to provide excellent customer
service, timely inspections, and meet the legislated timelines under the Ontario Building
Code.
The Septic Maintenance Program affects over 2500 properties. Staff continue to
communicate and educate the public as well as work to obtain compliance. With the
Development Services September 14, 2022
Report No. DS2022-112 Page 6 of 7
Page 92 of 182
1?� a) DS2022-112, Gar��cC2�r2t�eawil�couindet�cusiolnre: Building ...
continuation o the program through to
public education and assisting property owners with compliance.
Building staff continue to issue Orders to Comply as required and proceed through the
necessary legal processes to obtain compliance; however staff are proactively
communicating with property owners to advise of the permit requirements and obtain
building compliance without the requirement for the issuance of an Orders to Comply.
Staff are committed to communicating and educating the public through various media
streams that are available.
Staff continue with the implementation and use of Cloudpermit. This new software has
already proven its ability to be maintain consistency and a quality public facing online
application platform. Staff are able to provide a high level of customer service as well
as continuing to enhance processes with our new technology.
Respectfully submitted:
Garry McCartney, CBCO
Chief Building Official
Approvals: Date
Andria Leigh, Deputy CAO/ Director,
Development Services September 6, 2022
Development Services September 14, 2022
Report No. DS2022-112 Page 7 of 7
Page 93 of 182
12.b) DS2022-121, Derek Witlib, Manager, Planning Services re: Planning ...
Report
Township of
.Proud Heritage, Exciting Future
Report No.
To:
Prepared By:
DS2022-121
Council
Derek Witlib, Manager
Planning Services
Meeting Date:
Subject:
Motion #
September 14, 2022
Planning Division Activity
Summary (Development
Applications, Planning, GIS, and
Roll #:
R.M.S. File #:
N/A
Heritage Committee Projects)
April 2021 - August 2022
Recommendation(s): Requires Action For Information Only
It is recommended:
That Report No. DS2022-121 be received for information purposes and posted on the
Township's website.
Background:
The purpose of this report is to provide Council with an update on Planning, GIS, and Heritage
Committee projects that are underway within the Planning Division, as well as the current status
of development applications that are active within the Division.
The attached summary (Attachment #1) reviews the status of Applications for: Official Plan
Amendment, Zoning By-law Amendment, Plan of Subdivision, and Site Plan. In addition, the
report provides the following summary:
1. The number of applications received and processed for: pre -consultation, minor variance,
and consent in 2018, 2019, 2020, 2021 and 2022 to -date; and,
2. The number of zoning certificates and zoning certificate revisions received and processed
in 2018, 2019, 2020, 2021 and 2022 to -date.
The attachment also includes a list and description of some of the other Planning, GIS, and
Heritage Committee projects underway in the Township.
Development Services
Report No. DS2022-121
September 14, 2022
Page 1 of 3
Page 94 of 182
12.b) DS2022-121, Derek Witlib, Manager, Planning Services re: Planning ...
Analysis:
Development Applications
Planning staff continue to receive new development applications for review and processing.
Additionally, as required by Section E1.1 of the Township Official Plan (Complete Application),
Planning staff receive and review applications for pre -consultations and coordinate meetings
with proponents, Township Staff and other agencies in advance of formal planning application
submissions.
Financial / Legal Implications / Risk Management:
N/A
Policies/Legislation:
Planning Act, R.S.O. 1990, c. P.13
Ontario Heritage Act, R.S.O. 1990, c. 0.18
Corporate Strategic Goals:
Planning Staff is of the opinion that these applications are consistent with the following
Strategic Goals of the Township:
Prepare for Our Future
• Continue to enhance the long-term sustainability and resiliency of the Township's
assets and Resources
Foster Safe and Inclusive Community Living & Business Growth
• Guide growth while protecting the environment, support community events, facilitate
utility and infrastructure plans
Modernize Township Services
• Continue to streamline processes and leverage technology to make more efficient use
of staff time
Consultations:
• Planning Division staff
Attachments:
Attachment #1- Planning Division Activity Summary (Development Application Status,
Planning, GIS and Heritage Committee Projects) September 2022.
Development Services September 14, 2022
Report No. DS2022-121 Page 2 of 3
Page 95 of 182
12.b) DS2022-121, Derek Witlib, Manager, Planning Services re: Planning ...
Conclusion:
This report is intended to provide an information update for Council and staff regarding the
current status/summary of all applications received by the Planning Division and the various
Planning, GIS and Heritage Committee projects underway in the Division. This report
including the attachment, once received by Council, will be posted on the Township's website
to provide the public with the up-to-date activity summary.
Respectfully submitted:
Derek Witlib, MCIP, RPP
Manager, Planning Services
Approvals: Date:
Andria Leigh, Deputy CAO & Director Development Services September 8, 2022
Development Services September 14, 2022
Report No. DS2022-121 Page 3 of 3
Page 96 of 182
Attachment #1
Planning Department Activity Summary (Development Application Status, Planning, GIS & Heritage Projects)
September 2022
Official Plan & Zoning By-law Amendments
File Numbers
Address/Location
2009-OPA-03
26 Winstar Road
�� t„
�,
Owner Info
Consultant
Rumball Excavating
Innovative Planning Solutions —
Darren Vella
I►s``
.
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¢ ��
Status & Comments
Application to re -designate land from Agricultural to Industrial
Application is before the Ontario Land Tribunal (OLT) and adjourned pending
consideration during the Township's Official Plan Review process.
Required Action
Staff to advise OLT of the designation of the lands after the Township's
Official Plan Review is complete that the Official Plan has been approved
°C0�
and in effect.
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File Numbers
Address/Location
2013-OPA-01 & 2013-ZBA-12
544 &556 Line 11 N
\
Owner Info
Consultant
SCS Leasing/Shelswell Excavating &
Grading
>
r� ,
Status & Comments
Applications to permit Heavy Equipment Training Facility
File has been inactive since 2014.
�� 2
Staff have sent formal notice of inactive status to applicant for response
within 30 days October 1, 2022
2
Required Action
File will be closed if applicant does not re -activate file by deadline.
File Numbers
Address/Location
\
\`
2015-ZBA-07 Sod Ltd.)
137 Line 9 South
(Fairgreen
tR
cq'��J
4
moo„
Owner Info
Consultant
2374357 Ont. Inc. (Lindsay Fairty)
N/A
Status & Comments
Application to rezone lands to permit the sale of mulch, aggregates, seed
etc. as secondary use to existing sod farm.
Applicant to address public meeting issues and proceed back to
Development Services.
Applicant has engaged engineer to address issues.
ss
Required Action
Staff to follow-up with applicant in October 2022 if no progress.
i•.
File Numbers
Address/Location
2016-ZBA-01 (Related Files: 2016-
3092 Line 4 North'
SUB-01)
W.I. Tr.
a7
-
Owner Info
Consultant
Horseshoe Valley Lands Ltd.
Innovative Planning Solutions —
Horseshoe Valley Lands Phase 4
Greg Barker
Status & Comments
In 2022 the Ontario Land Tribunal approved Zoning and approved Conditions
of Draft Plan Approval for 3 years until May 2025.
Required Action
Ongoing work between Staff and applicant's planner to clear Conditions of
Draft Plan Approval.
File Numbers
Address/Location
2017-OPA-01 & 2017-ZBA-05
3239 Penetanguishene Rd
(Related Files: 2017-SPA-05)
e`
A eegro
Owner Info
Consultant
Costellos of Craighurst
MHBC Planning — Jamie Robinson
w�
Status & Comments
Proposed Tim Horton's restaurant with drive-thru and expansion of mixed
use commercial/residential building. OPA No. 40 approved by County on
June 26, 2018, came into effect July 19, 2018.
Site Plan Approval application deemed incomplete.
Staff have sent notice of inactive Site Plan status to applicant's agent for
response within 30 days October 1, 2022).
Required Action
File 2017-SPA-05 will be closed if applicant does not re -activate file.
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File Numbers
Address/Location ■
2018-ZBA-02 (Related Files: 2003-
SUB-01)
3555 & 3507 Penetanguishene
Road, & "CON 1 W PT LOT 41"
Owner Info
Consultant
Crai hurst GP Inc
Celeste Phillips
Status & Comments
Applicant to clear Conditions of Draft Plan Approval, Hold (H) to be removed
from zoning following plan registration and issuance of substantial
completion certificate.
Required Action
No action by Staff required at this time.
File Numbers
Address/Location
Not Applicable
2018-ZBA-16
(Short Term Accommodations)
Township Wide
Owner Info
Consultant
Township of Oro-Medonte
Status & Comments
By-law 2020-073 approved July 15, 2020 by Council and appealed to Ontario
Land Tribunal (OLT).
Written OLT Decision (OLT-22-002196) issued August 24, 2022 allowing the
appeal and repealing By-law 2020-073.
Required Action
OLT decision to be reviewed at a future meeting of Council.
v
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File Numbers
Address/Location
Not Applicable
2019-ZBA-01
Township Wide
Owner Info
Consultant
Township of Oro-Medonte
Status & Comments
Council passed By-law 2020-46 permitting cannabis facilities on properties
zoned ED and IR. By-law not in effect; 3 LPAT appeals received.
Ontario Land Tribunal (OLT) Hearing held in April 2022 and OLT Decision is
pending.
Required Action
No action required at this time.
Action to be determined following receipt of OLT Decision.
File Numbers
Address/Location
S to
2019-OPA-01 & 2019-ZBA-14
3750 Line 10 N.
War4` 9�
y
Owner Info
Consultant
John Greenwood & Ashley Gardner
Innovative Planning Solutions
Status & Comments
Applications to permit an On -farm diversified use and area to park
excavation trucks were refused by Council in January 2020.
Applicant appealed Council's refusal to Ontario Land Tribunal (OLT).
?
Ontario Land Tribunal (OLT) Hearing held in October 2021.
OLT Decision (PL200165) issued December 16, 2021 to dismiss appeal and
uphold Council's refusal. Applicant submitted request to OLT for review of�°6
i
decision in January 2022. Awaiting OLT decision on applicant's request.
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Required Action
Municipal Law Enforcement commenced zoning prosecution and matter is
currently before the POA courts.
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File Numbers
Address/Location
pY.
2019-OPA-02 & 2019-ZBA-21
No Address Roll No.
(Related Files:2019-SUB-01)
434601000210800)
`` .�.�°Chestn�\ fLLn
Owner Info
Consultant
2654983 Ontario Inc. (Charles Xiao)
Loft Planning
Status & Comments
Public meeting held August 6, 2020 with number of public, township and
external agency comments received.
Or.
/
Required Action
Applicant continuing to address any outstanding comments and development
related matters.
File Numbers
Address/Location
EIMLOE =
20��
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2020-OPA-01 & 2020-ZBA-10
16 Taras Boulevard
Owner Info
Consultant
Ukrainian National Federation of
Innovative Planning Solutions
Canada
Cameron Sellers
Shewchenko Rd:
KarpP_I.
atian N
�p _E<
Status & Comments
Public Meeting held September 2, 2020.
Applicant to address Township, agency and public comments.
Follow-up/reminder e-mail sent August 2022 to applicant's planner.
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Required Action
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Sokil=�� ,
Lake
Staff to follow-up further if required.
Simcoe
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File Numbers
Address/Location
2020-ZBA-05
No Address (Roll No.
434601000821702)
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Owner Info
Consultant
UCCI Consolidated Inc.
Innovative Planning Solutions
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Status & Comments
Public meeting held on June 3, 2020 with number of township and
agency comments received.
public,
a`z r�oo
Required Action
Applicant to address public meeting, agency and Township legal comments.
Kempenfelt
Bay
File Numbers
Address/Location
—
72
2021-OPA-01 & 2021-ZBA-14
554 Line 15 North
Owner Info
Consultant
Tim French
MHBC PlanningJ
Status & Comments
Drafted the OPA and ZBA By-laws and circulated them to the agent for
comments.
iwvr—I.angrcfsn-Dr—vr
_
Required Action
Waiting for comments from the agent before bringing the report forward to
Development Services Committee.
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File Numbers
Address/Location
2021-ZBA-15 (Related File: 2021-
9647 Hwy 12
SUB-02)
m
Wa instxw efl I
Owner Info
Consultant
12 West South Inc
Augusto Nalli
Status & Comments
Circulated the 2nd submission for comments from internal departments and
external agencies.
o.
2
Required Action
Awaiting agency comments.
File Numbers
Address/Location
d
2022-OPA-01
5071 Highway 11 North
Related File 2022-ZBA-03
-- —tsus s.d.E
Owner Info
Consultant
2041063 Ontario Limited
Morgan Planning and Development
Brennan's
Status & Comments
Amendments to the Official Plan and Zoning By-law to permanently
designate and zone lands to permit a range of commercial and industrial
uses.
Official Plan Amendment No. 44 and Zoning By-law 2022-026
adopted/passed by Council on June 8, 2022. OPA 44 is with the County of
y
Simcoe for approval. Zoning By-law 2022-026 to take effect subject to
County approval of OPA 44.
Required Action
No action required.
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File Numbers
Address/Location
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2022-OPA-02 & 2022-ZBA-10
No address (Roll No.
"
(Related Files: 2022-SUB-03)
434601000233120)
-
Owner Info
Consultant
Doncor Developments Inc.
Innovative Planning Solutions
� eL'ille Ct.
Status & Comments
16 single detached dwelling lots being proposed. Applications deemed to be
complete applications. County of Simcoe Official Plan Amendment also
required.
Township Staff coordinating with County Staff for the scheduling of a joint
Township/CountyTownship/County Public Meeting.
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Required Action
Township and County Staff to establish a joint Public Meeting date and
circulate a joint Notice of applications.
File Numbers
Address/Location
$1ME°E
% 22
2022-ZBA-02
173 Horseshoe Valley Road West
(Application to remove Holding (H)
provision)
pe�1Q�aA
Ja
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Owner Info
Consultant
ay
Oro-Medonte Estates Inc.
Mitchinson Planning
Status & Comments
By-law(s) to remove H from individual lots to be presented to Council
following subdivision registration and lot -specific Site Plan Approvals.
- Z
Ru1iyR;.
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Required Action
Staff to continue to work with developer toward final approval and registration
of subdivision.
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File Numbers
Address/Location
-
2022-ZBA-04
(Related Files: 2022-SUB-01)
No Address (Roll No.
434601000721700)
w ams:
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Owner Info
Consultant
Shanty Bay Estates Ltd.
MHBC Planning — Kory Chisholm
Status & Comments
The first submission has been circulated and comments have been received.
Public Meeting held on May 4, 2022 with various public, township, and
agencies comments received.
Required Action
Awaiting a revised draft plan.
File Numbers
Address/Location
Q.O.
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2022-ZBA-08
Related Files: 2022-SUB-02
2735 Line 3 North
Owner Info
Consultant
Eagles Landing Estates Ltd.
The Jones Consulting Group Ltd.
Status & Comments
Proposed 127 lot single detached residential plan of subdivision.
Public Meeting held on July 7, 2022 with number of public, township, and
agency comments received.
Required Action
Applicant to address Township, agency and public comments and provide
2"d submission to Township.
10
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File Numbers
Address/Location
2022-OPA-03 & 2022-ZBA-11
3555 Penetanguishene Road, 3507
(Related Files: 2022-SUB-06)
Penetanguishene Road, 3465
Penetanguishene Road, 3469
Penetanguishene Road, 1990
eiuwE
9933
Horseshoe Valley Road West and
1922 Horseshoe Valley Road West
(Roll Nos. 434602000100800,
434602000101300,434602000101100,
434602000100210,434602000100204,
and 434602000100701)
�ae
Owner Info
Consultant
Craighurst Limited Partnership
Celeste Phillipsr.x
I
Status & Comments
Red -line revision to draft approved 319 lot residential subdivision to include
three recent property acquisitions, adjust the road pattern, number/types of
lots, and to re -locate the park and school. Associated Official Plan and
Zoning By-law Amendments also submitted.
Applications being review for completeness prior to circulating to agencies
for comment and scheduling Public Meeting.
Required Action
Township Staff to establish a Public Meeting date and circulate Notice of
Applications.
11
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0
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Plans of Subdivision and Condominium
File Numbers
Address/Location
43-OM-90082 & 2011-ZBA-07
East Part of Lot 5, Conc. 13
(Medonte)
Owner Info
Consultant
2063334 Ontario Inc. (Meadow
Tatham Engineering
Acres)
9�A ap
Status & Comments
71 residential lots.
Phase 1 Stage 2 Subdivision Agreement and Pre -servicing Agreement are
registered. No activity on Phase 2.
Required Action
Phase 1 Stage 2 Pre -servicing works completed. Subdivision in
maintenance period. Final assumption anticipated in 2025
File Numbers
Address/Location
\� �_v6��
43-OM-91031
Part Lot 2 & Lot 3, Concession 9
(Oro)
e`ta
Owner Info
Consultanto�
Braestone Development Corporation
MHBC Planning
e y
Status & Comments
230 residential lots. Subdivision being developed in 6 sub -phases each with
a Subdivision Agreement and M-Plans registered. All phases have been
registered and subdivision infrastructure and building permit construction
continues throughout various phases.
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Required Action
As each phase completes the construction and maintenance outlined in the
Subdivision Agreement and is inspected by Township staff and consultants —
phases will be assumed by the Township. Phase 1 A/B & C anticipated
assumption in Fall of 2022.
12
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0
N
0
N
N
N_
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File Numbers
Address/Location
`
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eyr
43-OM-93002 & 43-CD-93002
Part of Lot 1 & 2, Conc. 4 (Medonte)
Owner Info
Consultant
Horseshoe Valley Lands (Timber
Ridge Condo)
Innovative Planning Solutions
Status & Comments
250 residential lots. August 2022, Staff granted a one year extension of draft
plan approval until August 2023.
Required Action
Applicant to fulfill conditions of draft plan approval which expire on Augustr�Jape�'
2023.
File Numbers
Address/Location
`22E
"°"°
43-OM-93022 [Related Files: 2022-
ZBA-02]
Part of Lot 1 & 2, Conc. 7 (Oro), 173
Horseshoe Valley Road West
Ja``e�fsa`
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Owner Info
Consultant
o�eyr°e\
c y y
Oro-Medonte Estates Inc.
Mitchinson Planning & Development
Status & Comments
80 residential lots. Draft Plan Approval extended until March 2023.
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Required Action
Land for Line 6 North / Horseshoe Valley Road
exchanges required new
intersection nearing completion.
Staff to continue working with applicant to clear conditions and achieve finial
a�
approval and registration.
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13
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0
N
0
N
N
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File Numbers
Address/Location
2003-SUB-01 (Related Files:
3555 Penetanguishene Road
2018-ZBA-02
Owner Info
Consultant
Craighurst GP Inc.
Celeste Phillips
91,
A
Status & Comments
LPAT decision issued October 30, 2019 for 319 residential lot subdivision.
E'
Applicant has been working on pre -servicing, model homes and sales office
and clearance of conditions. Applicant has now submitted an Official Plan
Amendment, Zoning By-law Amendment and Draft Plan revision to modify
the subdivision layout. [See 2022-OPA-03/2022-ZBA-11/2022-SUB-06]
w�°tye
Required Action
�co�A
Applicant continuing work on pre -servicing and model home/sales office
construction and clearance of conditions of Draft Plan Approval in
conjunction with consideration of 2022 redline subdivision application
submission.
File Numbers
Address/Location
20
Part Lot 15, Conc. 9 (Medonte)
4 Ridge (Thatcher)
Owner Info
Consultant
235970 Ontario Inc. (Reid's Ridge)
Jones Consulting Group Ltd.
`ate
;,MoE gas
Status & Comments
13 residential lots. Subdivision Agreement and M-plan registered April, 2015
(51 M-1047).
Q�
Underground and above -ground services completed.
`
Required Action
Assumption anticipated by Fall 2022.
Building permits on -going with subdivision agreement.
�2
14
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File Numbers
Address/Location
2006-SUB-01 (Related Files: 2006-
Part Lot 4, Conc. 4 (Oro)
ZBA-01\
Owner Info
Consultant°'oA,v
Kellwatt Ltd. & Fred Grant Square
Ltd.
Status & Comments
97 residential lots.
Application has been replaced by 2022-SUB-02 & 2022-ZBA-08 proposing
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127 lot single detached lots.
Required Action
Close file.
File Numbers
Address/Location
L
2006-SUB-02
West Part of Lot 11, Conc. 5 (Oro)
tQ,a
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Owner Info
Consultant
1802281 Ontario Ltd.
Innovative Planning Solutions
(Whispering
Creek Estates)
Status & Comments
14 residential lots. Subdivision registered as 51 M-1119 on July 28, 2017.
Underground and above -ground services completed.
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Required Action
Assumption anticipated b Fall 2022.
p p Y
Building permits on -going with subdivision agreement.
15
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File Numbers
Address/Location
2011-SUB-02 (Related Files: 2011-
ZBA-10)gi��
Part of Lot 5, Conc. 14
Owner Info
Consultant
South Shore Isabella Estates Inc.
(Owen Estates)
Morgan Planning & Development
Inc.
Status & Comments
29 residential lots. Subdivision registered June 2016 (M-1094).
Underground and above -ground services completed.y
`
Required Action
Assumption anticipated by Fall 2022.
Building permits on going in accordance with subdivision agreement.
File Numbers
Address/Location
p�A
eyui
Map1
r�,�d•'' °'e �y
-0
2011-SUB-03 (Related Files: 2011-
SPA-24)
1101 Horseshoe Valley Road West
Owner Info
Consultant
HSV GP Inc (Copeland House)
MHBC Planningpe�
Status & Comments
Site plan and building permit approved for Copeland Phase One and condo
registered in Jan 2017 Condo No. 421
Site Plan Agreement for Copeland Phase Two to be updated to reflect new
ownership and be forwarded to the owner for execution.A���
Required Action
Owner to execute Site Plan Agreement and submit securities.
16
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0
N
0
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File Numbers
Address/Location
—,)
2012-SUB-01 Horseshoe Ridge
Part North Half South Half
of and of
(formerly Landscape Landscape Dr. Phase 3)
Lot 3 and Part of Lot 4, Conc. 4
c
(Oro)
Owner Info
Consultant
°ear
Z.
v�
Horseshoe Valley Lands Ltd.
Innovative Planning Solutions
Status & Comments
Subdivision registered as Plan 51 M-1035.
Underground and above -ground services completed.
Required Action
Assumption anticipated by Fall 2022.
Building permits processed in accordance with subdivision agreement.
O
File Numbers
Address/Location
2012-SUB-03 (Related Files: 2012-
591 Line 7 South
ZBA-14)
Owner Info
Consultant
1160895 Ontario Limited
Innovative Planning Solutions
(Oro Station)
l
Status & Comments
Proposed 18 lot residential subdivision. Draft Plan approved with extension
until March 2023.
eTRda�E•-
•Rd•W
rR�d9e
181MGOE
20
Required Action
Developer to clear Conditions of Draft Plan Approval and obtain registration
by March 7, 2023.
17
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File Numbers
Address/Location
2013-SUB-01 (Related Files: 2013-
East Half of Lot 5, Conc. 3, Part of
ZBA-01)
West half of Lot 5, Conc. 3 & Part of
Lot 5, Conc. 4 (Oro)
ati
Owner Info
Consultant
Eagles Rest Development
Innovative Planning Solutions
Status & Comments
Draft Plan Conditions approved on September 3, 2020.
By-law authorizing earthworks Pre -servicing passed June 10, 2020. Zoning
By-law Amendment and revised subdivision conditions for Draft Plan
Approval to increase number of units from 106 to 207 and extend Draft Plan
Approval to September 3, 2023 approved on September 3, 2020. Applicant
undertaking site clearing and earthworks.
Required Action
Applicant to clear conditions of draft plan approval before applying for final
approval and registration before September 3, 2023.
File Numbers
Address/Location
2016-SUB-01 (Related Files: 2016-
Concession 4, Part of Lot 4
ZBA-01
N. ir.
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Owner Info
Consultant
Horseshoe Valley Lands Ltd. (Ph 4)
Innovative Planning Solutions
Status & Comments
Proposed 25 single detached lots and 48 freehold townhouse units. Public
meeting held June 1, 2016. Owner has entered in Pre -servicing Agreement
z
and has commenced earthworks for Phase 4.
In 2022 the Ontario Land Tribunal approved Zoning and approved Conditions
of Draft Plan Approval for 3 years until May 2025.
Required Action
Ongoing work between Staff and applicant's planner to clear Conditions of
Draft Plan Approval and obtain registration before May 2025.
18
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File Numbers
Address/Location
o
2016-SUB-02
Concession 14, Part of the West Half
of Lot 6 (Medonte)�
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Owner Info
Consultant
South Shore Caden Estates Inc.
Morgan Planning & Development
\
Inc.
12
Status & Comments
Proposed 50 lot residential subdivision. Subdivision registered as Plan 51M-
1184 on June 2, 2020. In maintenance
period.
Required Action
Engineering inspections to be completed as required in accordance with the
subdivision agreement towards final acceptance and assumption.
Building permits ongoing in accordance with subdivision agreement.
\
File Numbers
Address/Location
15i16srd: E.
L
2018-SUB-02
Part of Lot 16, Concession 11
Owner Info
Consultant
1157391 Ontario Ltd.
Mitchinson Planning
Status & Comments
C—Ulz
Eagle'wavv,
10 single detached residential lots.
Registered May 2021 as Plan 51 M-1195.
(D
Ell
In maintenance period.
Required Action
Engineering inspections to be completed as required in accordance with the
subdivision agreement towards final acceptance and assumption.
Building permits ongoing in accordance with subdivision agreement.
-.
19
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File Numbers
Address/Location
2019-SUB-01
Parts of Lots 3 & 4, Con. 4 ( Oro)
(Related Files: 2019-OPA-02 & 2019-
Cr,esti,ut-gin
ZBA-21)
;
.F
Owner Info
Consultant
2654983 Ontario Inc. (Charles Xiao)
TBC
Status & Comments
Public meeting Held August 6, 2020 with public, township, and agency
comments received.
Required Action
Applicant to address any outstanding development matters and comments.
File Numbers
Address/Location
z
2021-SUB-01
560 Line 7 North
Owner Info
Consultant
Lake Simcoe Regional Airport Inc.
Simcoe County Planning
Department
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Status & Comments
In January 2022 County of Simcoe removed the delegated authority for
subdivision approval authority from the Township for this application only,
which is lands owned by the County of Simcoe. A Public Meeting was held
Q SIMCOE
by the County on March 22, 2022.
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Required Action
None by Township. County Staff to prepare report and register subdivision.
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File Numbers
Address/Location
_ wanrasI. °nn9—D,
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2021-SUB-02
Related Files: 2021-ZBA-15
9647 Hwy 12
Owner Info
Consultant
12 West South Inc
Augusto Nalli
Status & Comments
Circulated the 2nd submission for internal department and external agency
comments.
Required Action
Awaiting comments.
File Numbers
Address/Location
-
2022-SUB-01
No Address (Roll No.
Related Files: 2022-ZBA-04
434601000721700
N -
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Owner Info
Consultant
Shanty Bay Estates Ltd.
MHBC
Status & Comments
The first submission has been circulated and comments have been received.
Public Meeting held on May 4, 2022 with public, township, and agency
comments received.
1
Required Action
Awaiting a revised draft plan.
21
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File Numbers
Address/Location
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2022-SUB-02
Related Files: 2022-ZBA-08
2735 Line 3 North
Owner Info
Consultant
Eagles Landing Estates Ltd.
The Jones Consulting Group Ltd.
Status & Comments
Proposed 127 lot single detached residential plan of subdivision.
Public Meeting held on July 7, 2022 with public, township, and agency
comments received.
Required Action
Applicant to address Township, agency and public comments through a
revised submission.
File Numbers
Address/Location
z
2022-SUB-03
(Related Files: 2022-OPA-02 &
2022-ZBA-10
No address (Roll No.
434601000233120)
-
Owner Info
Consultant
Doncor Developments Inc. I
Innovative Planning Solutions
Status & Comments
eL fue cf.
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16 single detached dwelling lots proposed.
Applications deemed to be complete applications. County of Simcoe
Official Plan Amendment also required.
Township Staff coordinating with County Staff for the scheduling of a joint
Township/CountyTownship/County Public Meeting.
Required Action
Township and County Staff to establish a Joint Public Meeting date and
circulate a joint Notice of applications.
22
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File Numbers
Address/Location
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2022-SUB-04
3303 Line 3 North
Roll No. 434601000203320
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Owner Info
Consultant
Carriage Country Club Inc.
Jones Consulting Group Ltd.
Brandi Clement
22` Horseshoe Valley Rd. M-
& Comments
Formerly Carriage Ridge Resort
Conversion of 78 existing units from leasehold timeshare to condominium
ownership.
Application has been circulated to agencies for comment.
2
Required Action
Staff to review for eligibility for condominium exemption, to be followed be
preparation of Draft Plan Conditions.
File Numbers
Address/Location
2022-SUB-05
90 Highland Drive
(Roll Nos. 434601000203540,
434601000203550,34601000203580
Owner Info
Consultant
Carriage Country Club Inc.
Jones Consulting Group Ltd.
Brandi Clement
Status & Comments
Formerly Carriage Hills Resort
Conversion of 172 existing units from leasehold timeshare to condominium
M
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ownership.,T
Application has been circulated to agencies for comment.
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Required Action
Staff to review for eligibility for condominium exemption, to be followed be
preparation of Draft Plan Conditions.
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File Numbers
Address/Location
2022-SUB-06
3555 Penetanguishene Road, 3507
(Related Files: 2022-OPA-03 &
Penetanguishene Road, 3465
2022-ZBA-11)
Penetanguishene Road, 3469
Penetanguishene Road, 1990
eiuwE
9933
Horseshoe Valley Road West and
1922 Horseshoe Valley Road West
(Roll Nos. 434602000100800,
434602000101300,434602000101100,
434602000100210,434602000100204,
and 434602000100701)
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Owner Info
Consultant
Craighurst Limited Partnership
Celeste Phillipsr.x
I
Status & Comments
Red -line revision to draft approved 319 lot residential subdivision to include
three recent property acquisitions, adjust the road pattern, number/types of
lots, and to re -locate the park and school. Associated Official Plan and
Zoning By-law Amendments also submitted.
Applications being review for completeness prior to circulating to agencies
for comment and scheduling Public Meeting.
Required Action
Township Staff to establish a Public Meeting date and circulate Notice of
Applications.
24
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Site Plans
File Numbers Address/Location
2005-SPA-11 No address (Roll No.
434602001000405
Owner Info Consultant
Crescent Vale Corporation Counterpoint Engineering
Status & Comments
Site Plan Agreement forwarded to owner for execution.
Old foundations removed.
Reauired Action
Owner to execute Site Plan Agreement and submit securities
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File Numbers
Address/Location
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2011-SPA-24
Part of Lot 1, Concession 4 (Oro)
ado^
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Owner Info
Consultant
$
2 SV GP Inc (Copeland House Phase
MHBC Planning
—
SIMEOE >va ircK-G, -CO 22 Horseshoe yRd
aBir_ch-Grove-Dr.
i
Status2-
Phase 67 residential units 2 commercial units 1 services unit. Site Plan
Agreement for Copeland Phase Two has been forwarded to the owner for
execution.
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Action
-Required
Owner to execute Site Plan Agreement and submit securities.
25
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File Numbers
Address/Location
2012-SPA-16
2017 Highway 11 North
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Owner Info
Consultant��
400 Bowling Limited; Allan Goulding
Jones Consulting Group Ltd.
in Trust
®11
Status & Comments
Commercial development, retail, drive thru, & gas bar with kiosk. Application
circulated. Comments forwarded to applicant for action.
\
Pre -Consultation Meeting held February 10, 2020 regarding updated
application.
s
Required Action
Applicant to submit new Site Plan Approval application to address
requirements of Lake Simcoe Protection Plan and Ministry of Transportation.
File Numbers
Address/Location
2014-SPA- 13
3982 Highway 11
Owner Info
Consultant
933833 Ontario Limited o/c Heidi's
RV Superstore
Pearson Engineering
Status & Comments
RV Campground. Revised submission drawings received and circulated for
comments. Township approval obtained of report and drawings
Required Action
Waiting for LSRCA Engineer to approve stormwater management report. No��
recent action by applicant. Staff to send notice of inactive status to applicant
for response.
26
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File Numbers
Address/Location
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2014-SPA-18
165 Forest Plain Road
Owner Info
Consultant
3 Amigo Holdings/
Quantum Engineering
Garland Holdings
tt
Status & Comments
Industrial work shop. Application
circulated. Comments forward to applicant
for action.`,i
Required Action
Applicant to address comments from LSRCA and Township Eng. Consultant.CL
No recent action by applicant.
Staff to send notice of inactive status to
applicant for response.
File Numbers
Address/Location
2015-SPA-03
8936 Highway 12
,
1 2
Owner Info
Consultant
Kenneth & Michelle Tudho e
Status & Comments
Retail store and home occupation. Application approved.
Required Action
Staff and applicant finalizing site plan agreement for registration. No recent
action by applicant. Staff to send notice of inactive status to applicant for�oy�d
t
response.��e'�`�
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elson St.
27
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File Numbers
Address/Location
2015-SPA-18 (Related Files: 2020-
1585 Highway 11
ZBA-08)
E�
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Owner Info
Consultant
Gordon Lavery
Gord Russell
11
Status & Comments
Site Plan approved, Site Plan Agreement signed and registered and
securities submitted.
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Required Action
Review for release/reduction of securities upon request by applicant.
File Numbers
Address/Location
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2016-SPA-14
1525 Line 7 North
Owner Info
Consultant
Try Recycling
Owner
Status & Comments
Township waiting for updated Site Plan information from Try Recycling to
complete Site Plan Agreement.
Action
-Required
Once Site Plan and Draft Site Plan Agreement complete Township to
circulate to appellants form Zoning By-law Amendment prior to Council
consideration of Site Plan Agreement.
28
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File Numbers
Address/Location
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2017-SPA-05 (Related Files: 2017-
3239 Penetanguishene Rd
OPA-01 & 2017-ZBA-05)
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Owner Info
Consultant
Costellos of Craighurst Inc.
MHBC Planning — Jamie RobinsonA
Status & Comments
OPA and Rezoning approved and in effect.��.
Site Plan Approval application deemed incomplete.,
Staff have sent notice of inactive status to applicant's agent for response
°
within 30 days October 1, 2022).
Required Action
File 2017-SPA-05 will be closed if applicant does not re -activate file.
29
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File Numbers
Address/Locations
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2017-SPA-23 (Related Files: 2016-
4567 Line 12 North
ZBA-03
Owner Info
Consultant
Cahiague Farms Inc.
Josh Morgan
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Status & Comments'vo
Site Plan Agreement approved through By-law 2018-029 on March 28, 2018
and registered April 16, 2018. Building Permit issued for Change of Use to
Brewery.
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Required Action
The Site Plan securities were reduced in November 2019, balance to be
released following owner's certification that outstanding site works are
i
completed and Township inspection.
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File Numbers
Address/Location
i
11
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2017-SPA-32
367 Line 1 South
Owner Info
Consultant
Heritage Hills Golf Club Ltd.
Barry May
Status & Comments
Site Plan Agreement approved and signed April 3, 2018 and registered on
April 16, 2018.
Required Action
Site Plan Agreement registered on April 16, 2018. Site works completed and
securities were released in full in 2021. File to be closed.
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File Numbers
Address/Location
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2017-SPA-34
5295 Hwy 11 North
Owner Info
Consultant
Letichever
Craig Morin, Mocra Construction
17
Status & Comments
Site Plan application to permit the construction of two (2) computer server
farm buildings. Site Plan Agreement approved and signed October 15, 2019
and registered on October 22, 2019.
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Required Action
No Staff action required at this time.
File Numbers
Address/Location
-
2018-SPA-08 (Related Files: 2017-
3210 Line 3 North
ZBA-14 & 2022-SPA-28)
Owner Info
Consultant
Vetta Spa Inc.
Josh Morgan
Morgan Planning & Development
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Dr.
Status & Comments
Site Plan Agreement registered on October 2, 2019.
Development constructed and is in operation.
H;ghiand
Site Plan Amendment Application 2022-SPA-28 submitted for additional staff
arkin .
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Required Action
Staff to complete inspections for Site Plan Agreement compliance and
security reduction. Securities partially released in January 2022.
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File Numbers
Address/Location
2018-SPA-10 (Related Files: 2018-
172 Line 6 South
ZBA-07)
i 1�� 2 ��e V
Owner Info
Consultant
I Kurtin
Brian Goodreid
Status & Comments
Site Plan Approval to permit a small-scale agricultural related industrial use
on the subject lands. Site Plan Approval application deemed incomplete.
File has been inactive since 2019.
Required Action
Staff to follow-up with applicant.
File Numbers
Address/Location
2018-SPA-12
235 Line 11 South
Owner Info
Consultant
Freestar Marketing Corporation
Status & Comments
Repair Garage Expansion. Site Plan Drawings approved. Site Plan
Agreement sent to applicant for signing September 2018.
Applicant has requested to proceed with development in 2023.
820E
Required Action
Awaiting applicant to submit signed agreements for execution by Township
and registration. Staff to follow-up in 2023.
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File Numbers Address/Location
2018-SPA-14 9110 Highway 12
Owner Info Consultant
Pratham Corporation
Status & Comments
Development of vehicle fueling station, convenience store and Tim Hortons
Drive Thru.
Site Plan Agreement registered on February 7, 2020.
Development completed and is in operation.
Securities released in 2021.
Required Action
File to be closed.
File Numbers
Address/Location
2018-SPA-17
2912 Highway 11
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Owner Info
Consultant
2537632 Ontario Inc.
Mara Engineering Services
Status & Comments
Application for 4800 sq.m. greenhouse received end of September.
Township staff waiting on reports to be approved by LSRCA to address their
January 8, 2019 correspondence.
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Required Action
File has been inactive since 2019. Staff to follow-up with notice of inactive
status and applicant to respond within 30 days or file to be closed.
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33
File Numbers
Address/Location
Vim,
Q
2018-SPA-19 (Related Files: 2018-
Pt Lot 1 Conc. 5
OPA-01, 2018-ZBA-13)
Line 4 North
—
Owner Info
Consultant
1911745 Ontario Limited
Jones Consulting Group Inc.
T ��;.1a��
Status & Comments
Proposed commercial plaza. Site Plan drawings approved. Applicant is
yr
investigating the possibility of obtaining MECP sewage system approval.
�. 2
That has advised in 2022 that the development has been temporarily halted°
due to Covid-19 pandemic.
`
Required Action
Staff to follow-up with applicant in 2023.
File Numbers
Address/Location
2019-SPA-04
Concession 3, South Part Lot 20, RP
51 R17111 Parts 1 & 2; & RP
51 R30585, Part 2
74 Line 3 N.
Owner Info
Consultant
Jodie Financial LTD.
Pearson Engineering
Status & Comments
Proposed commercial storage.
Applicant is considering changes to the development.
File has been inactive since 2020.
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Required Action
Applicant to apply for Site Plan Amendment.
Staff to follow-up with applicant for response within 30 days or file to be
closed.
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34
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File Numbers
Address/Location
2019-SPA-09
Parts of Lots 24 & 25,Con. 7 (Oro)
Owner Info
Consultant
10982377 Canada Inc.
Status & Comments
Proposed cannabis production and processing facility.
2nd submission comments provided to applicant on January 28, 2020.
$20E
Required Action
Applicant to address outstanding 2"d submission comments, sign Site Plan
Agreement and provide securities. Staff to follow-up with applicant.
File Numbers
Address/Location
'tea
2020-SPA-09
165 Line 4 South
Owner Info
Consultant
1711129 Ontario Inc. (MPC
Andrew McIntyre Design
Components)
Status & Comments
Expansion to industrial building.
Site Plan Agreement registered on May 27, 2020. Building permits ongoing in
accordance with Site Plan Agreement.
Required Action
Staff to complete inspections for Site Plan Agreement compliance and
security reduction.
35
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File Numbers
Address/Location
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2020-SPA-10
CON 5 PT LOT 1
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Owner Info
Consultant
Paul Weber
Morgan Planning and Development
r
Status & Comments
Single detached dwelling subject to Site Plan Control due to natural heritage
considerations.
Site plan agreement registered.
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Required Action
Upon completion of works, Staff to complete inspections for Site Plan
Agreement compliance and security reduction.
File Numbers
Address/Location
-
2020-S PA-20
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Owner Info
Consultant
Freskiw Farms
z 12 N
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Status & Comments
Applicant has been inactive since 2021. Applicant to submit revised grading
plan. Staff have been following up with applicant.
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Action
-Required
Staff to follow-up and provide applicant with deadline to submit a revised
plan.
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File Numbers
Address/Location
52
—
2021-SPA-44
25 Brambel Road
(Related file Minor Variance
1244
_
2021-A-65)
44
32
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Owner Info
Consultant
Al and Donna Billes
Matt Pryce
�P�TI
s
47
s
Status & Comments
Single detached residential development on private road subject to Site Plan
Control.
3'
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1
2E
Required Action
Staff to forward Site Plan Agreement to applicant for execution and provision
of securities.
File Numbers
Address/Location
Gant onRd:(PVT)
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2021-SPA-45, 2021-SPA-46 &
2021-SPA-47 (Related Consents
2011-B-09, B-10 & B-11)
1163, 1167 & 1173 Line 15 North
Owner Info
Consultant
Ross MacLeod
Status & Comments
Single detached dwellings subject to Site Plan Control.
Site Plan Agreements executed in 2021
Required Action
Upon completion of works, Staff to complete inspections for Site Plan
Agreement compliance and security release.
37
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File Numbers
Address/Location
Holick Rd.
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2021-SPA-48
22 Winstar Road
Owner Info
Consultant
1981242 Ontario Inc.
K. Knight Contracting Ltd.
Status & Comments
Proposed warehouse and office.
Plans approved and Site Plan Agreement executed and securities received.
Required Action
Applicant to enter into Cost Sharing Agreement pertaining to SWM retrofit
and Communal Water Tanks for Fire Suppression.
File Numbers
Address/Location
y
2021-SPA-49
31 Bay Street
(Related Files: Consent 2020-B-24
& Minor Variances 2022-A-28 &
2022-A-52
---
Owner Info
Consultant
Tomi & Piia Alatalo
Innovative Planning Solutions
Status & Comments
Two single detached residential lots subject to Site Plan Control.
Plans approved and Site Plan Agreement executed and securities received.
Required Action
Upon completion of works, Staff to complete inspections for Site Plan
Agreement compliance and security release.
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File Numbers
Address/Location
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Wit,
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2022-SPA-20
739 Horseshoe Valley Road
Owner Info
Consultant
Township of Oro-Medonte
Salter Pilon Architecture Inc.
Status & Comments
Township/SCDSB Joint Facility — Community Centre and Public School
Under circulation and awaiting agency comments.
Required Action
Staff to prepare Site Plan Agreement.
File Numbers
Address/Location
2022-SPA-22
4 & 6 Winstar Road
I
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Owner Info
Consultant
3W Holdings Ltd.
K. Knight Contracting Ltd.
Status & Comments
Proposed manufacturing, warehouse and office.
Under circulation and awaiting agency comments.
Required Action
Staff to prepare Site Plan Agreement, including provisions for applicant to
enter into Cost Sharing Agreement pertaining to SWM retrofit and Communalk
Winstar Rd.
Water Tanks for Fire Suppression.
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File Numbers
Address/Location
-
2022-SPA-23
27 Napoleon Road
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Owner Info
Consultant
CRH Canada Group Inc.
Skelton Brumwell Assoc.
Status & Comments
Proposed aggregate materials shelter.
Required Action
Staff to circulate for agency comments.
Napoleon -Rd. 11
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File Numbers
Address/Location
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Melville ct.
2022-SPA-25
20 Winstar Road
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Owner Info
Consultant
t�
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MolickdRd.
Kozico Holdings Inc.
K. Knight Contracting Ltd.
Status & Comments
Proposed manufacturing, warehouse and office.
Under circulation and awaiting agency comments.
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Required Action
Staff to prepare Site Plan Agreement, including provisions for applicant to
enter into Cost Sharing Agreement pertaining to SWM retrofit and Communal
Jwinstar Rd.
Water Tanks for Fire Suppression.
40
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File Numbers
Address/Location
-
2022-SPA-26
Address not assigned. Line 4 North.
Related Consent 2022-B-03
Roll No. 434601000230010
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Owner Info
Consultant
David & Corinne Nesbitt
Status & Comments
Proposed single detached dwelling subject to Site Plan Control
Staff have provided Site Plan Agreement to applicant for execution.
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Required Action
Applicant to sign Site Plan Agreement and provide securities.
7 r
File Numbers
Address/Location
2022-SPA-28 (Related Files: 2017-
3210 Line 3 North
ZBA-14 &2018-SPA-08)
-
Owner Info
Consultant
Vetta Spa Inc.
n/a
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Status & Comments
Site Plan Agreement registered on October 2, 2019.
Development constructed and is in operation.
z
Site Plan Amendment Application 2022-SPA-28 submitted for additional staff
M HighlandDr,
parking.
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Application has been circulated to agencies for comment.
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Required Action
Staff to prepare amended Site Plan Agreement for applicants signature.
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File Numbers
Address/Location
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2022-SPA-29
7 Simcoeside Avenue
Owner Info
Consultant
Lesia & Marek Petriczvo
Justin Sherry Design Studio
Status & Comments
Proposed single detached dwelling subject to Site Plan Control.
Under circulation and awaitingagency comments.
/ 5tar\ey
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Required Action
Staff to prepare amended Site Plan Agreement for applicant's signature.
Pro�e�ade
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Lake
Simcoe
File Numbers
Address/Location
-
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2022-SPA-30
11 Winstar Road
Owner Info
Consultant
1075230 Ontario Inc.
Pearson Engineering
Status & Comments
Proposed contractors yard.
Under circulation and awaiting agency comments.
Required Action
Staff to prepare Site Plan Agreement, including provisions for applicant to
enter into Cost Sharing Agreement pertaining to SWM retrofit and Communal
Water Tanks for Fire Suppression.
42
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File Numbers
Address/Location
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11
ova
earn;e
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2022-SPA-31
402 Old Barrie Road West
Owner Info
Consultant
Hardwood Hills Ski & Bike
Caliber Engineering Corp
Status & Comments:
Proposed storage building.
Required Action
Staff to circulate application to agencies for comment.
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File Numbers
Address/Location
15116 Srd. E.
_
2022-SPA-32
18 Small Crescent
Owner Info
Consultant
8903 Properties Inc.
Innovative Planning Solutions
Status & Comments
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Proposed recycling facility.
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Required Action
Staff to circulate application to agencies for comment.
43
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Other Planning Applications/Certificates
Type
2019
2020
2021
2022 to date
Pre -Consultations
17
18
51
33
Minor Variances
73
71
85
51
Consents
22
28
52
27
Zoning Certificates
383
445
504
345
Zoning Certificate
Revisions
34
29
39
15
Other Planning Projects
Project Name
Author
Status & Comments
Official Plan and
Township
In August 2021 Staff assumed the completion of the
Comprehensive Zoning By-
project from the consultant. First Draft of OP
law Review/Update
circulated and Open House held on May 18, 2022.
Following agency and public comments, Second Draft
prepared and posted on website. Open House held
on August 31, 2022 and Public Meeting to be held on
September 8, 2022. Final OP document anticipated to
be presented to Council for consideration in October
2022. Work on Zoning By-law review to be
commenced by Staff following adoption of OP by
Council. .
Craighurst Secondary Plan
Township/Planning Consultant
Craighurst Secondary Plan (OPA No.27) approved by
Township May 2009 and by County June 2014.
44
N
0-
6
CD
N
O
N
N
L
N_
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Secondary Plan Policies now included in Township's
Official Plan text and Land Use Schedules.
Implementation of policies related to phasing plan,
parking management strategy, and urban design
guidelines now required. Servicing to be addressed
through the HCC Master Servicing Study.
Planning & Development
Township/Blackline Consulting
Township and consultant completed a review of the
Process Review
municipality's planning and development approvals
process. Final recommendation report received by
Council in November 2020. Staff continue working
through implementation of the 39 recommendations
during annual budget and service level reviews.
Cloudpermit online Building,
Township/Cloud permit
Staff are in the process of setting up Cloudpermit so
Planning & Development
that Zoning Certificate applications and Development
Application Software
Applications can be submitted and reviewed digitally.
GIS Projects
Project Name
Description
Status & Comments
Connect Oro-Medonte Internet
Analysis, creation and display of preliminary
Requested data provided. Project
Project
and supporting datasets including tower
ongoing
locations, population density, speed test and
survey response data. Coordinate data
delivery to University of Guelph. Provide
GIS support to Professor and students as
required.
New Official Plan & Zoning By-law
Develop new data layers, public access and
Initial tests of interactive data viewer
presentation methods for both documents.
complete. Discussions with County
to resolve viewer limitations
ongoing. Project ongoing.
45
N
0
W
N
0
N
N
i
N
m
m
is
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v
m
v
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Wayfinding Signage Project
Modify mobile data collection tool to enable
Modifications to data collection tool
collection of additional sign categories to the
complete. Initial data delivery
inventory. Coordinate data delivery to
complete. Project ongoing
consultant.
Heritage Interactive Story Map
A public web based interactive Story Map
Pictures of sites acquired from the
showing images of all Heritage features.
Heritage Committee. Project
Ongoing
Parks Inventory Project
Use ArcGIS QuickCapture on mobile to
Discussions with Parks and
capture all park amenities in pictures and
Facilities staff ongoing. Project
trails that are located in each of the
Ongoing
township's parks. Develop new layers for all
amenities and trails after collecting. Modify
layers in GIS.
Parks Locator Interactive Map
Public web based interactive map allows
Implementation TBA
public locate the parks, their amenities and
trails
New Planning Interactive Map
Public web based interactive map showing
Implementation TBA
new Official Plan and Zoning By-law with
hyperlinks to their clickable Documents'
designations sections once finalized.
46
N
a
0
N
0
N
N
N
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m
a
v
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Heritage Committee Projects
Project Name
Description
Status & Comments
Sale of the Township's heritage
. Promoting the Township's
Currently selling books on consignment at the
books
heritage through the sale of
Orillia Museum of Art and History.
heritage books.
Public awareness/education
. Raising awareness of
Township Staff sent a letter to the Barrie,
heritage listed and
Lakelands and Southern Georgian Bay Realtors
designated properties in the
Associations to inform local realtors about the
Township.
resources available to identify heritage
properties in the Township and explain the
implications of purchasing a heritage listed or
designated property.
Township Staff are looking into the installation of
a plaque at the Oro African Church that details
the evolution and scope of the church's
restoration and lists the major contributions.
Listing and designating heritage
Evaluate properties for
The Heritage Committee is looking into the
properties
inclusion or removal from the
designation of the Rail Trail.
township's Register of
Heritage Listed and
Designated Properties
47
i•.
12.c) DS2022-122, Curtis Shelswell, Manager, Municipal Law Enforcement/C...
1 ownship o f
Report
R r 0
Proud Heritruge, Exciting Feature
Report No.
To:
Prepared By:
DS2022-122
Council
Curtis Shelswell, Chief
Municipal Law
Enforcement Officer
Meeting Date:
Subject:
Motion #
September 14, 2022
Municipal Law Enforcement
Occurrence Report
January -June 2022
Roll #:
R.M.S. File #:
Recommendation(s): Requires Action For Information Only
It is recommended:
1. That Report No. DS2022-122 be received for information only.
Background:
The purpose of Report No. DS2022-122 is to provide Council with an update on
activities including: By-law occurrences, licensing and permits that the Municipal Law
Enforcement Division have addressed or continue to work through during the first six (6)
months of 2022. This report also includes the total occurrences over the past three
years leading up to 2022, this provides Council with a comparison of the year to year
results. The Division began tracking occurrences in 2012, however over the past few
years' staff have modified the way occurrences are tracked, going from tracking them
manually to being able to track them electronically.
In looking back on the first six (6) months of 2022, the Municipal Law Enforcement
Division would like to highlight the following service/activity information for Council:
Permit Parking
Prior to 2022, Operations and Community Services (Parks) looked after the
administration of the parking permits for residents and non-residents; while Municipal
Law addressed the enforcement of the permit parking by-law. The Municipal Law
Enforcement Division took the administrative responsibility over this past spring. With
the change, the Division moved to a two (2) year sticker, residents still receive two (2)
Development Services September 14, 2022
Report No. DS2022-122 Page 1 of 9
Page 144 of 182
12.c) DS2022-122, Curtis Shelswell, Manager, Municipal Law Enforcement/C...
free stickers with the option of purchasing a third (3) sticker for $25.00. Non-residents
now have the option of purchasing a parking pass for the season (January through
December), one for the summer months (May through October) or one for the winter
months (October through April). Parking permits are now required all year round. The
Division is currently reviewing signage for the upcoming ice fishing season to ensure
adequate parking is provided and to ensure that Operations can efficiently complete
winter road maintenance without the interference of vehicles.
To date staff have received the following comments related to the new sticker program.
• Lost/stolen, stickers being removed or not durable and falling off
• The idea of a sticker (not as easy to transfer)
The Division will work through the first two years of the amended program and then
consider making some further changes as deemed necessary.
Pay and Display Machines
In March, Council approved the purchase of two pay and display machine. Prior to
COVID, machines were leased and installed from May through to October (minimum six
(6) month rental). With the new permit program staff felt it beneficial to purchase two (2)
machines and rent a third for one year. The rental machine will move to a few locations
throughout the term of the agreement, moving the machine to various locations will
allow the Division to determine whether there is a need for a permit station in any other
locations. Staff do have the option of moving one or both of the traditional vaults located
at Bayview if deemed necessary.
Bike Patrols
Bike patrols were introduced in 2021 and continued through 2022, staff throughout the
first six (6) months of 2022 patrolled all areas of the Rail Trail. Staff would park in
various lots along the trail and patrol specific sections of the trail. During the patrols staff
would often interact with individuals on the trail to ensure canines are leashed and
under control and/or the stopping of any motorized vehicle operating illegally. The bikes
have provided the Division with another option to allow for effective enforcement. During
the bike patrols staff are also able to patrol other areas like the Line 11 South dock,
Bayview Memorial Park, Carthew Bay, Shanty Bay area and any other areas of
concern. To date staff have taken the educational approach for individuals found to
have contravened a By-law along the trail.
Traffic Calming Car
Staff continue to move the vehicle around the municipality parking it in various locations
to assist with slowing traffic down. The vehicle has provided mixed reviews from
residents, most very supportive of the vehicle and the effect it has on traffic. Staff will
continue to move the vehicle around and would encourage members of Council to
continue to provide the Manager of Municipal Law with locations of concern for staff to
park the vehicle.
Development Services September 14, 2022
Report No. DS2022-122 Page 2 of 9
Page 145 of 182
12.c) DS2022-122, Curtis Shelswell, Manager, Municipal Law Enforcement/C...
Seasonal Staff
In May of 2022, the Division hired four (4) Seasonal Municipal Law Enforcement
Officers, two additional staff from previous years. Hiring four (4) provided the Division
with more flexibility when it came to scheduling. Seasonal staff provide coverage seven
(7) days a week from May through till September with shifts starting at 7.00 am and
concluding at 9.30 pm. Seasonal staff focused their attention on the parks, parking and
various other duties as assigned.
Short Term Rentals
With the COVID restrictions easing this past spring, staff anticipated an increase in
concerns associated with noise and disturbances related to large gatherings. Through
the first six (6) months staff did not receive concerns related to disruptions. The Division
has received concerns related to the use and will be pursuing enforcement through the
Township's Zoning By-law for operators that continue to ignore our request to cease
such use.
Occurrences
As COVID restrictions eased the Division has seen a steady increase in concerns being
received. It also meant that our amenities would open up to the general public and an
increase in visitors resulted in an increase in the demand for enforcement.
As always staff have dealt with a range of occurrences throughout the first six (6)
months such as: illegal dumping matters that continue to be an issue throughout the
municipality, planning matters that require the Division to address an illegal use or
properties that do not conform to the Property Standards By-law.
After-hours/On-Call
During COVID, the after-hours service experienced a decrease in call volume. Through
the first two quarters of 2022 the Division anticipated an increase in demand but that
was not the case. Staff have been tracking after-hours calls and these statistics are now
being included in the report, the applicable statistics for 2021 and the first two quarters
of 2022 are included in this report. As a reminder, the Division responds to noise,
canine control and parking matters associated with winter maintenance outside of the
regular business hours.
Property Standards
The Division continues to work towards certification with the Ontario Association of
Property Standards Officers (OAPSO). In 2018, the Province delegated responsibilities
to municipalities and would no longer provide inspection services for concerns
associated with property standards. Through Council, the Division implemented a By-
law and staff have been working toward certification over the past several years. To be
certified staff must successfully complete three separate one week courses. Each part
Development Services September 14, 2022
Report No. DS2022-122 Page 3 of 9
Page 146 of 182
12.c) DS2022-122, Curtis Shelswell, Manager, Municipal Law Enforcement/C...
is available only once a year for staff to attend, the Division currently has three staff
members slated to complete the last part in 2023.
Moving into the second half of 2022 the Division is preparing to focus on the following
duties/responsibilities:
• Continue to update By-laws as required
• Amend the Canine Control By-law to reflect the recent changes approved by
Council associated with licensing.
• In conjunction with Operations staff, review the winter recreational (ice fishing)
parking areas to ensure sufficient is available and signage is consistent.
• Assist with the MLE Division components of the 2023-2024 budget preparation
• Determine office space location for the Division to replace the current trailer with
a permanent facility that accommodates the entire Division.
Analysis:
Table 1 illustrates the total number of occurrences received or acted upon by the
Division.
TABLE 1
2019
2020
2021
2022
Total
Total
Total
2nd Q
Total
1056
973
1123
530
Occurrences
Part I Charges
35
33
40
11
Part II Charges
605
1243
1478
319
Part III Charges
6
20
24
4
Canines 15 14 13 6
Impounded
On Call -Canine 17 4
On Call -Noise 7 0
On Call -Parking 32 3
Development Services September 14, 2022
Report No. DS2022-122 Page 4 of 9
Page 147 of 182
12.c) DS2022-122, Curtis Shelswell, Manager, Municipal Law Enforcement/C...
Table 2 illustrates the total number of parking permits issued through the 2nd quarter.
TABLE 2
2022 2nd Q
Resident Permits
3094
Third Permit
140
Non -Resident Annual
15
Non -Resident Summer
100
Table 3 illustrates the legislation to which the occurrences are governed for the quarters
and the year:
TABLE 3
2019
2020
2021
2022
Total
Total
Total
2nd Q
Total 1056
973
1123
530
Occurrences
Canine Control 222
169
204
106
Signs 229
180
199
166
Property
Standards
110
64
37
Zoning 63
65
38
21
Parking IWO'
200
Warnings
93
364
110
Towing 27
13
12
4
Noise 59
18
15
5
Site Alteration 14
22
7
2
Short Term N/A
N/A
44
6
Rental
Dumping N/A
N/A
57
33
ATV N/A
N/A
1
1
Other 171
136
118
39
Development Services September 14, 2022
Report No. DS2022-122 Page 5 of 9
Page 148 of 182
12.c) DS2022-122, Curtis Shelswell, Manager, Municipal Law Enforcement/C...
Table 4 illustrates the total number of Licenses issued by the Division:
TABLE 4
2019
2020
2021
2022
Total
Total
Total
2nd Q
Kennel
16
16
16
14
Firework Vendor
3
2
3
4
Refreshment
57
2
9
34
Stand
Tow Truck
"16'
16
17 1
16
Company
Tow Truck
42
42
37
35
Vehicle
Tow Truck Driver
F33'9P
33
34-9
35
Table 5 illustrates the total number of
permits issued by the Division:
TABLE 5
2019 2020 2021 2022
Total Total 2nd Q
Sign 5 2 6 1
Pool Fence 49 I 33 80 MA ` 40
Display Fireworks 6 0 0 1
Consumer r' 1 'I1 0 2
Fireworks
Table 6 illustrates the total number of Dog Licences sold per calendar year:
TABLE 6
2019 2020
Total I � Total 2021 I' 2022
Dog Tag Licences 1582 1250 1173 1220
Development Services September 14, 2022
Report No. DS2022-122 Page 6 of 9
Page 149 of 182
12.c) DS2022-122, Curtis Shelswell, Manager, Municipal Law Enforcement/C...
Financial / Legal Implications / Risk Management:
Not Applicable.
Policies/Legislation:
The Municipal Law Enforcement Division is committed to educating individuals through
both proactive and reactive enforcement. With the continued increase in the number of
by-laws enacted by Council and the increasing number of resident complaints, staff
have been more focused on a reactive approach rather than a proactive approach.
Compliance is the end goal, this can be accomplished by educating and working with
the community. All individuals are treated consistently and provided the opportunity to
comply prior to commencing any legal proceeding.
Legislation which is frequently enforced by the Municipal Law Enforcement Division
includes but is not limited to:
➢ Township of Oro-Medonte By -Law No. 2018-005 (Canine Control)
o A By -Law to regulate, license and control canines
➢ Township of Oro-Medonte By -Law No. 2010-075 (Signs)
o A By -Law to Regulate Signs and other Advertising Devices
➢ Township of Oro-Medonte By -Law No. 2018-012, (Property Standards)
o A By -Law prescribing standards for the maintenance and occupancy of
the property.
➢ Township of Oro-Medonte By -Law No. 97-95 (Zoning)
o A By -Law to implement the policies of the Township of Oro-Medonte
Official Plan.
➢ Township of Oro-Medonte By -Law No. 2021-005, as amended (Parking)
o A By -Law to provide for the restricting and regulating of parking, standing
and stopping on highways or parts of highways under the jurisdiction of
the Corporation of the Township of Oro-Medonte
➢ Township of Oro-Medonte By -Law No. 2019-101, as amended (Towing)
o A By -Law to License and regulate Towing Companies, Tow Truck Owners
and tow Truck Drivers.
➢ Township of Oro-Medonte By-law No. 2016-056, as amended (Site
Alteration)
o A By-law to Prohibit and Regulate the placing, dumping or removal of fill
and the alteration of the grade within the Township of Oro-Medonte.
Development Services September 14, 2022
Report No. DS2022-122 Page 7 of 9
Page 150 of 182
12.c) DS2022-122, Curtis Shelswell, Manager, Municipal Law Enforcement/C...
➢ Township of Oro-Medonte By-law No. 2012-167, as amended (Noise By-law)
o A By-law to provide for the regulation and prohibition of noises likely to
disturb the public and/or the prevention of public nuisance.
➢ Township of Oro-Medonte By-law No. 2018-046 (Dumping By-law)
o A By-law to prohibit the throwing, placing or depositing of refuse or debris
on private property or on public property of the municipality or any local
board thereof without authority from the owner or occupants of such
property.
➢ Other refers to Legislation that is not often received by the Division.
Corporate Strategic Goals:
➢ Foster Safe and Inclusive Community Living & Business Growth
Guide growth while protecting the environment, support community events,
facilitate utility and infrastructure plans.
➢ Modernize Township Services
Continue to streamline processes and leverage technology to make more
efficient use of staff time.
➢ Support Our Workforce
Provide staff with the right tools, technology, processes, and training to manage
priorities and continue to deliver high quality services.
Consultations:
➢ Director, Development Services
Conclusion:
The MLEO Division strives to maintain transparency in all practices, beliefs and
activities. This effort instills trust in the community we serve and in each other.
As indicated in several reports to Council, the division has always tried to work with
individuals in gaining compliance through education. As the municipality grows, the
responsibilities and demands of the division increases, for the division to continue to be
efficient, the division intends to move towards more of an enforcement approach. For
example, canine licensing, we have seen a steady decrease in compliance, the division
will start issuing fines for non-compliance.
This report provides a summary of the activities in the MLEO Division for the first half of
2022 and is being provided for Council's information.
Development Services September 14, 2022
Report No. DS2022-122 Page 8 of 9
Page 151 of 182
12.c) DS2022-122, Curtis Shelswell, Manager, Municipal Law Enforcement/C...
Respectfully submitted:
Curtis Shelswell
Chief Municipal Law Enforcement Officer
Approvals:
Andria Leigh, Deputy CAO and
Director, Development Services
Development Services
Report No. DS2022-122
Date
September 8, 2022
September 14, 2022
Page 9 of 9
Page 152 of 182
15.a) Announcements of Interest to the Public: Township of Oro-Medonte, ...
Toruaash - n) f
Proud Heritage, Exciting Future
Notice
2022 Regular Council Meeting Schedule
(as at August 12, 2022)
September 14, 2022
September 28, 2022
October 12, 2022 — Cancelled
October 26, 2022 — Cancelled
November 9, 2022
November 23, 2022 — Cancelled
December 7, 2022 — Inaugural
December 14, 2022
December 21, 2022 — Recognition
Page 153 of 182
15.a) Announcements of Interest to the Public: Township of Oro-Medonte, ...
T6aif�
Tlrurxt Herirq�e, L'xririr{, �'t�r��re
National Day for Truth
and Reconciliation
Township Facility Closures
In recognition of the National Day for Truth and
Reconciliation, all Township of Oro-Medonte facilities will be
closed on Friday, September 30th,
The Township of Oro-Medonte acknowledges that we are
situated on the traditional land of the Anishnaabek (A- nish-
in- aa- beh) people, and ancestral territory of the Huron-
Wendat.
We honour the Indigenous history and culture that has thrived
for millennia in this territory and the Treaties that bind us
together as partners in the spirit of a shared sustainable and
prosperous future. Our commitment begins with
acknowledging the Truth so that we can move forward
together towards Reconciliation.
Township Community Arena re -opens on Saturday October 1st
And the Township Administration Office re -opens on Monday
October 3rd
Page 154 of 182
15.b) Correspondence dated August 17, 2022 from Jill Dunlop, MPP, Simcoe...
I
Ontario
LEGISLATIVE ASSEMBLY
JILL DUNLOP, MPP
Simcoe North/Nord
August 17, 2022
His Worship Mayor Harry Hughes
Councillor Tammy DeSousa
Township of Oro-Medonte
148 Line 7 South,
Oro-Medonte, ON
L2L 2E0
Midland Office:
295 King Street, Suite 6
TD Canada Trust Bank Plaza
Midland, ON, L4R 3M5
Tel: 705-526-8671
Fax: 705-526-8600
RE: Follow up to Meeting August 12 —Warminster Crosswalk Safety Concerns
Hon. Mayor Hughes and Councillor DeSousa,
Orillia Office:
14 Coldwater Road W.
Orillia, ON, L3V 31-1
Tel: 705-326-3246
Fax:705-326-9579
jill.dunlopco@pc.ola.org
Thank you for our meeting of Friday, August 12, 2022, with follow-up information and research you
have done through the Township of Oro-Medonte regarding ongoing safety concerns with the PXO
crosswalk in Warminster.
Following our discussion, and after further review of your latest technical report, letter to Minister
Mulroney and previous information shared with my office, I have reached out to the Ministry of
Transportation for updates and to address the points below from our meeting.
As you both know, I have been involved with the safety issue raised by the community of Warminster
since 2020. 1 have worked with MTO and on behalf of the Township of Oro-Medonte to ensure due
diligence in studies and research conducted to determine the community's safety when using the
crosswalk, resulting in further research and increased police presence to monitor speeds and safety
long the section of Hwy 12 of concern.
My support for MTO decisions made to date with the current PXO were based on MTO research,
policies and procedures of studies, and municipal taxes in place for municipalities to address
enhancements like the set of stoplights the Township of Oro-Medonte is seeking for Warminster.
Page 155 of 182
15.b) Correspondence dated August 17, 2022 from Jill Dunlop, MPP, Simcoe...
Having said that, some points of concern from our conversation warrant further review. I will be in
discussions with Minister Mulroney and her team at the Ministry of Transportation to address the
following.
• the Township of Oro-Medonte "cautioned MTO" when upgrading the original flashing yellow
lights to what they felt were less effective, the current PXO.
• the research reports sent to MTO, indicating "a greater than 50% non-compliance," have not
been acknowledge to date.
• "MTO no longer uses PXOs" in communities as they (MTO) have concluded they are "unsafe
crosswalks." Warminster is now "stuck" with an unsafe crosswalk.
• some communities are now removing PXOs currently in place due to increased safety concerns.
Some PXOs in these communities have already been replaced with assistance from MTO.
I will follow up once I have information from MTO to share. If you have any additional information to add
to this, please do not hesitate to forward them to Jacgueline.Bayleya-pc.ola.org.
Sincerely,
Jill Dunlop, MPP for Simcoe North/Nord
Page 156 of 182
15.c) Memorandum Correspondence dated September 2, 2022 from Orillia Pub...
Memo
Orillia Public
To: Shawn Binns, Director, Operations &Community Services, L i ra ry
Township of Oro-Medonte
From: Melissa Robertson, Director of Corporate and Operational Services,
Orillia Public Library
Cc: Bessie Sullivan, CEO, Orillia Public Library
Date: September 2, 2022
Subject: Township of Oro-Medonte Statistics: August 2022
Please see our monthly statistics below for the Township of Oro-Medonte.
Don't hesitate to contact me if you have any questions or concerns.
Township of Oro-Medonte
Borrower Type
Number of members*
Number of members
borrowing
Check Outs and
Renewals
September 1, 2022
Aug 1-31, 2022
Aug 1-31, 2022
Township of Oro-
Medonte Adult
1,046
398
4,031
Township of Oro-
Medonte Child
247
76
644
Township of Oro-
Medonte Youth
43
13
85
Township of Oro-
Medonte
Housebound
0
0
0
E-Access
109
N/A
N/A
Total
1,445
487
4,760
Borrowing statistics on this chart are limited to the circulation of physical items, including
books, magazines, DVDs, CDs, books on CD, video games, etc.
Not represented in the above figures are e-book, e-audiobook or e-magazine downloads,
music downloads, online access to database, or program attendance.
*Number of members subject to final verification by Orillia Public Library.
Page 157 of 182
15.d) Nottawasaga Valley Conservation Authority, minutes of meeting held...
V3piACA y
2
r�
06-22-BOD Minutes
Nottawasaga Valley Conservation Authority
June 24, 2022 at 9:00 AM EDT
Attendance
Members Present:
Cllr. Cathy Keane, Oro-Medonte (Township); Vice -Chair Gail Little, Amaranth
(Township); Cllr. Andrea Matrosovs, Blue Mountains (Town); Chair Mariane Mcleod,
Collingwood (Town); Cllr. Margaret Mercer, Melancthon (Township); Cllr. Rob Nicol,
Innisfil (Town); Mayor Floyd Pinto, Adjala Tosorontio (Township); Cllr. George
Watson, Wasaga Beach (Town); Cllr. Thom Paterson, Clearview (Township); Deputy
Mayor Michael Smith, Essa (Township); Mayor Don Allen, Springwater (Township);
Cllr. Shirley Boxem, Mulmur (Township); Cllr. Ralph Manktelow, Mono (Town); Cllr.
Walter Benotto, Shelburne (Town); Cllr. Dane Nielsen, Grey Highlands (Municipality)
Members Absent:
Cllr. Donna Jebb, New Tecumseth (Town); Cllr. Raj Sandhu, Bradford West
Gwillimbury (Town); Cllr. Gary Harvey, Barrie (City)
NVCA Staff:
Sheryl Flannagan, Director, Corporate Services; Doug Hevenor, Chief Administrative
Officer; Chris Hibberd, Director, Watershed Management Services; Byron Wesson,
Director, Conservation Services; Kyra Howes, Manager, Lands & Operations; Ben
Krul, Manager, Planning; Meagan Kieferle, Senior Regulations Officer; Shannon
Stephens, Healthy Waters Program Coordinator; Rick Grillmayer, Manager, Forestry
(departed at: 10:10am); Sarah Campbell, Aquatic Biologist; Mark Hartley, Senior
Engineer; Kerry Jenkins, Administrative Assistant/Recorder
1. Events
Camp Tiffin
Date: Weekly from July 4 - September 2
Location: Tiffin Centre for Conservation
2. Call to Order
Chair McLeod called the meeting to order at 9:00am
3. Land Acknowledgement
The Nottawasaga Valley Conservation Authority Board acknowledges that
we are situated on the traditional land of the Anishinaabeg. The
Anishinaabeg include the Odawa, Saulteaux, Anishinaabeg, Mississauga and
Algonquin who spoke several languages including Anishinaabemowin and
Potawatomi. We are dedicated to honouring Indigenous history and culture
Page 158 of 182
15.d) Nottawasaga Valley Conservation Authority, minutes of meeting held...
and committed to moving forward in the spirit of reconciliation and respect
with all First Nation, Metis and Inuit people.
4. Declaration of Pecuniary and Conflict of Interest
5. Motion to Adopt the Agenda
Recommendation:
RES: 28-22
Moved by: Cllr. Margaret Mercer
Seconded by: Cllr. Cathy Keane
RESOLVED THAT: the agenda for the Board of Directors Meeting #06-22-
BOD dated on June 24, 2022 be approved.
Carried;
6. Announcements
There were no announcements at this time.
7. Presentations
Rick Grillmayer, Manager, Forestry conducted a presentation regarding
Forestry Update.
Shannon Stephens, Healthy Waters Coordinator conducted a presentation
on Grassland Restoration.
Sarah Campbell, Aquatic Biologist conducted a presentation regarding the
2022 Spring Community Tree Plants.
S. Deputations
There were no deputations at this time.
9. Hearings
There were no hearings at this time.
10. Determination of Items Requiring Separate Discussion
Board Members are requested to identify items from the Consent List that
they wish to have considered for separate discussion.
11. Adoption of Consent List and Identification of Items Requiring
Separate Discussion
Recommendation:
RES: 29-22
Moved by: Cllr. Margaret Mercer
Seconded by: Cllr. George Watson
Page 159 of 182
15.d) Nottawasaga Valley Conservation Authority, minutes of meeting held...
RESOLVED THAT: agenda item number(s) 12.2.1 and 12.2.5 were
identified as requiring separate discussion, be referred for discussion under
Agenda Item #9; and
FURTHER THAT: all Consent List Agenda Items not referred for separate
discussion be adopted as submitted to the board and staff be authorized to
take all necessary action required to give effect to same; and
FURTHER THAT: any items in the Consent List not referred for separate
discussion, and for which conflict has been declared, are deemed not to
have been voted on or discussed by the individual making the declaration.
Carried;
12. Consent List
12.1. Adoption of Minutes
Recommendation:
Approved by Consent
RESOLED THAT: the minutes of the Board of Directors Meeting #05-
22-BOD dated on May 27, 2022 be approved.
12.2. Staff Reports
12.2.1. Staff Report No. 20-06-22-BOD from Sheryl Flannagan,
Director, Corporate Services
Recommendation:
RES: 30-22
Moved by: Cllr. Thom Paterson
Seconded by: Cllr. Shirley Boxem
RESOLVED THAT: the Board of Directors approve Staff Report
No. 20-06-22-BOD regarding the Hybrid model for future
Board meetings; and
FURTHER THAT: the Board of Directors meet in person for the
first time at the August Board meeting.
Carried;
12.2.2. Staff Report No. 21-06-22-BOD from Ben Krul, Manager,
Planning
Recommendation:
Approved by Consent
RESOLVED THAT: Tyler Mulhall, NVCA Regulations Technician,
be appointed as an officer for the NVCA as per Section 10 of
Ontario 172/06; Section 28(1) (d) of the Conservation
Authorities Act; and
Page 160 of 182
15.d) Nottawasaga Valley Conservation Authority, minutes of meeting held...
FURTHER THAT: the following staff positions be delegated
the authority to approve permissions consistent with Board
approved policies and guidelines, for a maximum period of
24 months (2 years), under Ontario Regulation 172/06:
• CAO/Secretary-Treasurer
• Director, Watershed Management Services
• Manager, Planning Services
• Supervisor, Planning Services
• Senior Regulations Officer
• Regulations Technician
• Planner (I, II and III)
• Planning Ecologist
12.2.3. Staff Report No. 22-06-22-BOD from Byron Wesson,
Director, Conservation Services
Recommendation:
Approved by Consent
RESOLVED THAT: the Board of Directors receive Staff Report
No. 22-06-22-BOD regarding NVCA 2022 Tree & Grass plant
program updates.
12.2.4. Staff Report No. 23-06-22-BOD from Kyra Howes,
Manager, Lands & Operations
Recommendation:
Approved by Consent
RESOLVED THAT: the Board of Directors receive Staff Report
No. 23-06-22-BOD regarding the Electric Vehicle Charging
Grant received.
12.2.5. Staff Report No. 24-06-22-BOD from Doug Hevenor, Chief
Administrative Officer
Recommendation:
RES: 31-22
Moved by: Cllr. Dane Nielsen
Seconded by: Cllr. Rob Nicol
RESOLVED THAT: the Board of Directors approve Staff Report
No. 24-06-22-BOD regarding NVCA's 1st Quarterly Transition
Report for MECP.
Carried;
Page 161 of 182
15.d) Nottawasaga Valley Conservation Authority, minutes of meeting held...
12.2.6. Staff Report No. 25-06-22-BOD from Meagan Kieferle,
Senior Regulations Officer
Recommendation:
Approved by Consent
RESOLVED THAT: the NVCA Board of Directors receive Staff
Report No. 25-06-22-BOD that summarizes the permits and
approvals issued by staff for the period of November 23, 2021
to June 13, 2022.
12.2.7. Staff Report No. 26-06-22-BPD from Mark Hartley, Senior
Engineer
Recommendation:
Approved by Consent
RESOLVED THAT: the Board of Directors receive Staff Report
No. 26-06-22-BOD for information and approve a draw from
reserve up to $40,000.
12.2.8. Staff Report No. 27-06-22-BOD from Maria Leung,
Communications Coordinater
Recommendation:
Approved by Consent
RESOLVED THAT: Staff Report No. 27-06-22-BOD regarding
NVCA Communications - May 14, 2022 - June 9, 2022, be
received.
13. Other Business
CAO Doug Hevenor gave an update on the Forest Seed Conservation
meeting that he attended.
14. In -Camera
Decision was made that it was not required to go into In -Camera.
15. Out of In -Camera
a). Decision was made that it was not required to go into In -Camera.
b). Recommendation:
RES: 32-22
Moved by: Cllr. Dane Nielsen
Seconded by: Cllr. Andrea Matrosovs
RESOLVED THAT: Staff Report No. 28-06-22-BOD be received
regarding the NVCA Legal Status Update.
Carried;
Page 162 of 182
15.d) Nottawasaga Valley Conservation Authority, minutes of meeting held...
16. Adjourn
Recommendation:
RES: 33-22
Moved by: Cllr. George Watson
Seconded by: Cllr. Rob Nicol
RESOLVED THAT: this meeting adjourn at 10:44am to meet again on
August 26, 2022 or at the call of the Chair.
Page 163 of 182
15.d) Nottawasaga Valley Conservation Authority, minutes of meeting held...
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NVCA August 2022 Board Meeting Highlights
Next Meeting: August 26, 2022, held at the John Hix Administration Centre
For the full meeting agenda including documents and reports, visit NVCA's website.
Summary of Conservation Services
financial grants from 2019 to 2022
NVCA's Conservation Services Department
includes four program areas: Forestry,
Stewardship, Land Management and Education.
Between 2019 and 2022, Conservation Services
staff leveraged municipal levy and raised 2 - 3
times the amount in grants and user fees.
Below is an overview from each program over
the last four years:
Forestry Program
Program levy: $314,596
Grants/user fee' s generated: $1,304,103
Leveraging ability = — 4:1
Stewardship Program
Program levy: $640,000
Grants/user fees generated: $1,983,936
Leveraging ability = — 3:1
Lands Program
Program levy: $561,935
Grants/user fees generated: $344,983 in
grants.
Leveraging ability varies depending on the year
but is close to 1:1.
Education Program
Program levy: $114,458
Grants/user fees generated: $107,628 in
grants.
Leveraging ability varies depending on the year
but we are close to 1:1
In kind/volunteer contributions amounted to
$233,760
Purchase of stormwater pond
monitoring equipment
NVCA's Watershed Science and Flood Services
Programs will draw up to $53,000 from
reserves to purchase a HydroSurveyor to
conduct bathymetry surveys to help determine
sediment infilling rates of NVCA reservoirs, and
when municipal stormwater pond clean outs
may be necessary.
Municipal staff were canvased to determine on
the use of this equipment to evaluate the need
and cost recovery.
To date, the Town of Collingwood, the Township
of Adjala-Tosorontio, and the Township of
Clearview have expressed interest in principle
in having the NVCA to complete stormwater
management pond bathymetric surveys using
the HydroSurveyor.
As a fee for service covering both staff time and
rental of the equipment, the purchase cost of
the HydroSurveyor is anticipated to be covered
off over the 10-year amortization period as a
capital asset and will generate program
revenue.
2022-2025 NVCA Climate Change
Action Plan
NVCA staff has developed the 2022 - 2025
Climate Action Plan, outlining the goals and
actions required to support a sustainable
watershed.
Encompassing all NVCA departments, the
Climate Change Action Plan goals consist of:
Flood Protection
Work with partners and stakeholders to
increase knowledge of how climate change will
8195 8th Line, Utopia, ON, LOM 1TO • 705-424-1479 admin@nvca.on.ca
www.nvca.on.ca Page 164 of 182
15.d) Nottawasaga Valley Conservation Authority, minutes of meeting held...
impact flooding and erosion levels in the
Nottawasaga watershed communities.
Monitor
Enhance knowledge of the Nottawasaga
Watershed's natural environment and its
response to a changing climate.
Communicate and Educate
Facilitate partnerships and connect people to
the Nottawasaga watershed in order to build
awareness of climate change and capacity to
adapt to climate impacts.
Natural Heritage
Improve natural heritage system in the
Nottawasaga Watershed to build resilience and
assist with adaptation and mitigation.
Stewardship and Land Conservation:
Increase watershed resistance and resilience to
climate change through conservation,
restoration, and improvement of natural
systems.
Partnerships
Be leaders in sustainability making NVCA the
partner of choice for local climate change
initiatives.
Corporate Practices
Build corporate capacity to adapt to future
climate projections and reduce NVCA's
corporate carbon footprint by embracing a
culture of conservation through using best
practices and solutions while measuring
progress and effectiveness.
Download NVCA's Climate Change Action Plan
here.
2022 Second Quarter Budget Report
In the first six months of operations of NVCA,
expenditures to date are tracking on schedule,
with 47.32% of the budgeted expenses (50% of
budget year completed).
Revenues are tracking well, with 51.97% of the
budgeted revenues recognized. This includes
the first 6 months of the general municipal levy
of $1,302,384.
Currently, NVCA is sitting in a surplus position,
primarily due to two reasons:
1. Revenues are tracking higher than expenses
currently
2. There was a large payroll accrual in 2021
due to the timing of the last payroll and a
larger than normal vacation accrual which
when reversed in 2022, causes our payroll
expenses to show lower than normal but will
be caught up as the year moves forward.
Preliminary Budget Guidance
The NVCA Board of Directors approved the
preliminary budget guidelines to increase
municipal levy by $150,000.
Staff are expecting an increase of over
$400,000 in of costs, but are anticipating being
able to deal with close to 60% this increase.
Municipal general levy, not including Asset
Levy, currently stands at $2,654,593 for 2022.
Based on this approval, staff will prepare a
draft budget for Board consideration for the
September Board Meeting.
Given this is an election year, the draft budget
will be circulated to member municipalities after
the September meeting for a 5-month review
and consultation process.
The final budget will be presented to the Board
of Directors at the March 2023 meeting for
approval.
NVCA Asset Management Plan
The Board approved NVCA's updated Asset
Management Plan.
This Plan identifies NVCA assets, what condition
they are in, and what the anticipated needs are
to maintain our infrastructure as we move
fo rwa rd .
Update Inventory of Programs and
Services
This July and August, staff continued to work
with municipal partners to develop
Memorandums of Understanding (MOU), and
met with other conservation authorities
exchange information regarding the design of
MOUs and service level agreements.
8195 8th Line, Utopia, ON, LOM 1TO • 705-424-1479
www.nvca.on.ca
admin@nvca.on.ca
Page 165 of 182
16.a) Correspondence dated July 22, 2022 from Sylvia Stark, Executive Di...
0--Medonte
ER OF COMMERCE & TOURISM
July 22/2022
Dear Mayors Hughes and Members of Council,
As discussed with you on the telephone today the Oro-Medonte Chamber of Commerce & Tourism have
obtained a grant from RT07 Tourism Relief Fund in the amount of $99,940 as a not -for -profit
organization. This grant does not have to be matched or paid back.
This grant will enable us to grow Mystical Lights drive thru in Oro-Medonte. Our first year 2021 sold over
3000 tickets with an average number of people in each car was 4 therefore averaging over 12,000
visitors driving through The Oro Fairgrounds in 15 days. We had people from all over Central and
Southern Ontario including Cambridge, St. Catherine's, Oshawa. Toronto, Markham, Bradford, Midland,
Collingwood to name a few. This event not only brought the community together during a difficult
holiday season but brought visitors and attention to Oro-Medonte. We had a marketing campaign
including tv, print and billboards.
The 1" installment payment $38,726.50 was paid to the Chamber July 131" for the beginning of the
project and the remaining amount of $61,213.50 will be paid at the completion of the project. The
project must be completed by December 31/2022 and reporting sent in showing all funds have been
paid in advance of receiving final installment.
As we are a smaller chamber in comparison of other surrounding chambers, we do not have the funds in
our bank account to cover the second installment paying for items before we receive the funds
148 Line 7 South, Oro-Medonte, ON LOL 2EO 705-794-4793 info@oromedontecc.com
Page 166 of 182
16.a) Correspondence dated July 22, 2022 from Sylvia Stark, Executive Di...
On behalf of the Oro-Medonte Chamber of Commerce & Tourism Board of Directors I would like to ask
The Township of Oro-Medonte to subsidize the Chamber with a bridge loan until we receive the second
final installment of the grant, this should be between early Feb and March as they will not give a final
date of final payment, depends on when report is sent to them, and funds are sent to our bank account.
We will be sending the report in as early as we can in January to assure a quick response receiving the
final funds. As soon as these funds are given to us, we will pay the Township back.
Without someone assisting the Chamber with funds to cover the funds before we receive our final
installment, we would not be able to obtain the grant which is a giant opportunity to Oro-Medonte
Chamber of Commerce & Tourism as well a large benefit for Tourism in Oro-Medonte.
The Chamber has grown sustainably in the past year from 56 paid members to 220 paid members.
Holding two major events as the Oro-Medonte Farmers Market and Mystical Lights.
The Chamber appreciates the partnership and support we have received over the years from The
Township and as the new Executive Director for the past 14 months I appreciate everyone's support at
the Township who has assisted myself in various ways. As a person growing up in Oro-Medonte and
working aboard for my career I will always hold close Oro-Medonte as my home and I hope to help it be
recognized as the unique place it is to grow up, live, work and play.
Please let me know if you have any questions.
The Board of Directors are meeting Tuesday July 26t" 7p.m.
Sincerely,
Sylvia Stark
Executive Director
For Oro-Medonte Chamber of Commerce & Tourism Board of Directors
Oro-Medonte Chamber of Commerce & Tourism
148 Line 7 South, Oro-Medonte, ON LOL 2EO 705-794-4793 info@oromedontecc.com
Page 167 of 182
16.b) Correspondence dated August 15, 2022 from Michelle Hudolin, Wetlan...
Severn Sound Environmental Association
489 Finlayson St, PO Box 460, Port McNicoll ON LOK 1 RO
Phone (705) 534-7283
Email: mhudolinCEDsevernsound.ca Website: www.severnsound.ca
August 15, 2022
Robin Dunn - Chief Administrative Officer
Township of Oro-Medonte
148 Line 7 South
Oro-Medonte ON LOL2E0
RE: TREE SEEDLING DISTRIBUTION PROJECT
— REQUEST FOR MUNICIPAL ASSISTANCE IN 2023
Dear Mr. Dunn,
Since 2007, Severn Sound Environmental Association (SSEA) has partnered with
SSEA municipalities and North Simcoe Stewardship/Dufferin Simcoe Land
Stewardship Network on the Tree Seedling Distribution Project. The Township of
Oro-Medonte has participated in this project since 2009 — thank you for your
involvement and assistance.
This `plant your own' tree initiative is an annual core project of SSEA that supports
our member municipalities by facilitating tree planting in the Severn Sound area.
Trees and forests provide a wide variety of benefits to people, wildlife and the
environment, including providing clean air and shade/climate regulation, and
storing carbon. The Tree Seedling Distribution Project provides local residents and
property owners with access to reasonably -priced, native tree and shrub seedlings
for spring planting, increasing local tree cover.
The project has been very successful: since 2007, more than 135,600 tree
seedlings were purchased and planted by participants, with over 16,400 seedlings
purchased by Township of Oro-Medonte ratepayers to date. We successfully
utilized a curbside -style pick-up model for participants again this spring, and would
do so for again in future as needed due to pandemic restrictions.
We are currently in the planning stages for spring 2023. As a municipal partner,
you provide support and in -kind assistance with project promotion and some
aspects of project implementation (see below). The SSEA divides up municipal
responsibilities for seedling pick-up, sorting/packaging, and distribution each year,
so that all municipalities contribute, but no one municipality is responsible for
assisting with all aspects of project implementation.
Page 168 of 182
16.b) Correspondence dated August 15, 2022 from Michelle Hudolin, Wetlan...
SSEA is responsible for coordinating the program, including:
■ Ordering seedlings and organizing pick-up of the bulk seedling order at the
nursery (or delivery by the nursery, if feasible).
■ Creating electronic promotional materials for use by participating
municipalities (i.e., poster, information/pricing sheet, species selection
guide, and tree planting tips sheet). Municipalities can link to the SSEA
website, which will contain all the promotional details.
■ Receiving tree orders and payments from participants, with the tree order
deadline typically in mid -January.
■ Providing receipts and pick-up instructions to participants.
■ Coordinating sorting and distribution of tree orders. The distribution day is
typically in late April or early May, depending on spring weather and soil
conditions.
Municipal partners assist with the following responsibilities:
■ Making the information/pricing sheet (provided by SSEA) available to
residents. Suggestions for program promotion by the municipality include:
municipal web -site and at municipal facilities (e.g., poster on bulletin
boards), inclusion in tax bills and/or other municipal mailings (where
possible/appropriate), and local/social media (e.g., municipal page in
newspaper, Twitter, Facebook).
■ Providing a suitable facility (e.g., sand dome, roads garage) for the
distribution location. Note: SSEA normally coordinates several joint
distribution locations among municipalities on a rotating annual basis, rather
than requiring each municipality to provide an individual distribution site
every year.
■ Providing assistance (e.g., staff, council member, or other municipal
representative) with pick up, sorting, and distribution of tree seedlings.
o Bulk order seedling pick-up from the nursery (approximately'/2 day,
only if delivery by nursery is not feasible): Several vehicles are
normally required, including SSEA vehicle(s) to pick up seedlings
from the nursery. Whenever possible, depending on the size and
type of vehicles the municipalities have available, SSEA alternates
which participating municipalities assist with tree seedling pickup
each spring. The tree seedling bulk order is typically picked up from
the nursery one or two days prior to the distribution day. In recent
years, the nursery has been able to deliver the seedlings instead,
which we anticipate continuing, provided it is feasible and not cost -
prohibitive.
o Sorting bulk order into individual landowner orders, transportation to
central pick up locations (approximately'/2 day): Tree seedlings are
normally sorted about a day prior to the main distribution day, at a
central location. Following sorting, orders for participants are
transported to the designated distribution locations.
2
Page 169 of 182
16.b) Correspondence dated August 15, 2022 from Michelle Hudolin, Wetlan...
o Distribution of tree orders (approximately '/2 day): The distribution
dates are typically a Friday/Saturday combination in late April or early
May. The dates each year depend on spring weather and soil
conditions, which determine when seedlings can be harvested and
packaged by the nursery. The distribution timing is typically finalized
in late March or early April.
Municipal in -kind support for the program provides a visible partnership, and helps
to keep project implementation costs low.
Councillor Veitch provided an email to SSEA in November 2020 as a follow up to
the November 12, 2020 Council meeting, stating that "The mayor confirmed at
Council that this was an ongoing project of support by the township and that Oro-
Medonte Township will continue to participate in the SSEA Tree Seedling
Distribution Program on an ongoing annual basis unless otherwise specified." We
thank the Township for this, since this eliminates the need for SSEA to send
annual requests for municipal participation and streamlines our planning process.
We anticipate establishing the species and price list for the 2023 program in
November, after which I will be in contact with Township staff to provide
promotional materials and discuss preliminary plans for 2023 project
implementation.
Thank you for your continued support and assistance with this project that
contributes to improving tree cover in your municipality and the Severn Sound
area.
Sincerely,
I I M4f 6L.-I
Michelle Hudolin
Wetlands and Habitat Biologist
Severn Sound Environmental Association
CC: Julie Cayley, SSEA Executive Director
Yvonne Aubichon, Clerk
3
Page 170 of 182
18.a) 2022-083, A By-law to Establish and Appoint a Joint Compliance Aud...
The Corporation of the Township of Oro-Medonte
By -Law No. 2022-083
A By-law to establish and appoint a Joint
Compliance Audit Committee
Whereas Section 8 (1) of the Municipal Act, 2001, S.O. 2001, c.25, herein referred
to as "the Act" provides that the powers of a municipality under this or any other Act
shall be interpreted broadly so as to confer broad authority on the municipality to
enable the municipality to govern its affairs as it considers appropriate and to
enhance the municipality's ability to respond to municipal issues;
And Whereas Section 23.1(1) of the Act provides that without limiting Sections 9,
10 and 11 of the Act, those sections authorize a municipality to delegate its powers
and duties under this or any other Act to a person or body subject to the restrictions
set out in this Part;
And Whereas Section 88.37 of the Municipal Elections Act, 1996, S.O. 1996, c. 32
provides that a Council shall establish a Compliance Audit Committee before
October 1 of an election year for the purposes of the Municipal Elections Act, and
2022 is an election year;
And Whereas Section 88.37(6) of the Municipal Elections Act provides that the
Clerk of the municipality shall establish administrative practices and procedures for
the committee and shall carry out any other duties required under this Act to
implement the committee's decisions;
And Whereas Section 228 (4) of the Act provides that the Clerk may delegate in
writing to any person, other than a member of council, any of the Clerk's powers
and duties under this and any other Act, and the Clerk has delegated powers
required to the County Clerk, or designate, to administer and execute all necessary
duties to support the Joint Compliance Audit Committee; and
Now therefore the Council of the Corporation of the Township of Oro-Medonte enacts
as follows:
That Council hereby establishes the Joint Compliance Audit Committee with
the municipalities of Adjala-Tosorontio, Bradford -West Gwillimbury,
Clearview, Collingwood, Essa, Innisfil, Midland, New Tecumseth, Oro-
Medonte, Penetanguishene, Ramara, Severn, Springwater, Tay, Tiny,
Wasaga Beach, and the City of Orillia.
2. That the Joint Compliance Audit Committee Terms of Reference attached
hereto as Schedule 1 to this by-law, are hereby adopted;
Page 171 of 182
18.a) 2022-083, A By-law to Establish and Appoint a Joint Compliance Aud...
3. That the following are hereby appointed as members of the Joint Compliance
Audit committee for the 2022-2026 term of Council:
a) Robert (Bob) Adam (Town of Bradford -West Gwillimbury);
b) Clive Algie (Township of Oro-Medonte);
c) Peter Anderson (Township of Oro-Medonte);
d) Ruben Rosen (Town of Collingwood);
e) Doug Taylor (Town of Penetanguishene).
f) Alternate Member— Lynn Worthington (Township of Essa)
4. That Council confirms that the Clerk has delegated in writing the Clerk's
powers and duties to the County Clerk with respect to the Joint Compliance
Audit Committee under the Municipal Elections Act.
5. That this By-law shall come into force and effect upon the date of passing
thereof.
By -Law Read a First, Second and Third time, and Passed this 14t" day of
September, 2022.
The Corporation of the Township of Oro-Medonte
Mayor, H.S. Hughes
Clerk, Yvonne Aubichon
Page 172 of 182
18.a) 2022-083, A By-law to Establish and Appoint a Joint Compliance Aud...
2022-2026 Joint Compliance Audit Committee
Terms of Reference
The Participating Municipalities will select Committee members jointly. In the event a Participating
Municipality receives an application for a compliance audit, the County Clerk will be responsible for
meeting administration while the Municipal Clerk for the Participating Municipality will be
responsible for payment of all costs associated with the Committee, including audits, if required.
uefinitlons
"Act" means the Municipal Elections Act, 1996, S.O. 1996, c. 32, as amended from time to time.
"Applicant" means the individual who submitted the application requesting a Compliance Audit.
"Auditor" means a person appointed by the Committee, licensed under the Public Accounting Act,
2004, to conduct a Compliance Audit of a Candidate's election campaign finances pursuant to
Section 88.33(10) and (11) of the Act.
"Auditor's Report" means a report prepared by an auditor for the Committee pursuant to Section
88.33(12) of the Act.
"Candidate" means the candidate whose election campaign finances are the subject of an
application for a Compliance Audit.
"Clerk" means, as the context provides, the Clerk of any of the Participating Municipalities, or his
or her designate.
"Committee" means the Joint Compliance Audit Committee established pursuant to Section
88.37(1) of the Act.
"Compliance Audit" means an audit of a Candidate's election campaign finances conducted
by an Auditor appointed by the Committee.
"Council" means, as the context provides, the Council of any of the Participating Municipalities.
"County Clerk" means the Clerk of The Corporation of the County of Simcoe or their designate.
"Family Member" means a child, parent and spouse of a Committee member, as defined in the
Municipal Conflict of Interest Act, and shall also include mother, father, sister, brother, daughter-in-
law, son-in-law, step -child, sibling, grand -child, aunt, uncle, niece, nephew and first cousins.
"Meeting" means a meeting of the Committee in accordance with section 5.1 of the Act.
"Municipal Conflict of Interest Act" means the Municipal Conflict of Interest Act, R.S.O. 1990, c.
M.50, as amended from time to time.
Page 173 of 182
18.a) 2022-083, A By-law to Establish and Appoint a Joint Compliance Auld...
2022-2026 Joint Compliance Audit Committee — Terms of Reference
"Participating Municipalities" means all or some of the following municipalities participating in
the Joint Compliance Audit Committee process: Township of Adjala-Tosorontio, Town of Bradford -
West Gwillimbury, Township of Clearview, Town of Collingwood, Township of Essa, Town of
Innisfil, Town of Midland, Town of New Tecumseth, City of Orillia, Township of Oro-Medonte, Town
of Penetanguishene, Township of Ramara, Township of Severn, Township of Springwater,
Township of Tay, Township of Tiny and the Town of Wasaga Beach.
"Pecuniary Interest" means a direct or indirect interest within the meaning of the Municipal
Conflict of Interest Act.
"Private Session" means any portion of the meeting that is closed to the public for confidential
deliberation in accordance with the Act.
"Reasonable Notice" means the posting of the meeting agenda on the County website and the
applicable participating municipalities' website and advising the Applicant, Candidate, Contributor
or Registered Third Party Advertiser, as applicable, by email, telephone or by regular mail seven
(7) calendar days in advance of the meeting.
"Registered Third Party Advertiser" means an individual resident in Ontario, a corporation
carrying on business in Ontario or trade union who has filed with the clerk of the municipality
responsible for conducting an election a notice of registration to be a registered third party
advertiser for the election pursuant to Section 88.6 of the Act.
"Selection Committee" means the committee, composed of the Clerks of the Participating
Municipalities that will choose the members of the Committee.
"Simcoe County" means The Corporation of the County of Simcoe.
"Trade Union" means a trade union as defined in the Labour Relations Act, 1995 or the Canada
Labour Code (Canada) and includes a central, regional or district labour council in Ontario.
2. Enabling Legislation
Section 88.37(1) of the Act requires that before October 1st in an election year, Council establish a
compliance audit committee for the purposes of Section 88.33 of the Act relative to a possible
contravention of the Act's election campaign finance provisions.
3. Mandate
This Committee is an investigative/adjudicative body created to enforce provincially enacted laws
related to municipal election campaign funding.
i]
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2022-2026 Joint Compliance Audit Committee — Terms of Reference
4. Roles and Responsibilities
The Committee shall:
Timeline/Section of the Act
Consider Compliance Audit applications for Candidates and/or
Registered Third Parties and decide whether they should be
granted or rejected.
Within 30 days after receipt
of the application -
s. 88.33(7)
Provide written reasons for the decision to grant or reject the
applications.
s. 88.33(8)
If an application is granted, appoint an Auditor to conduct a
Compliance Audit of the Candidate's election campaign finances.
s. 88.33(10) and (11)
Receive the Auditor's Report.
s. 88.33(14)
(i) Once the Auditor's Report is received, consider the Report if it
contains a conclusion of apparent contravention of the Act, and
decide whether to commence a legal proceeding against the
candidate for the apparent contravention.
Within 30 days of receipt of
the Auditor's Report -
s. 88.33(17)
Receive a Clerk's Report identifying any contributor to a
Candidate or Registered Third Party Advertiser who appears to
have contravened established contribution limits.
s. 88.34(4)
s. 88.36(4)
Once the Clerk's Report is received, consider the Report and
decide whether to commence a legal proceeding against the
Contributor for the apparent contravention.
Within 30 days of receipt of
the Clerk's Report -
s. 88.34(8), s. 88.36(5)
In addition, the Committee shall:
-Participate in the selection of an Auditor in response to the request for quotation process;
-Provide instructions to the selected Auditor about the scope of each Compliance Audit, as
needed;
-Determine a timeline for the Auditor to complete each Compliance Audit.
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2022-2026 Joint Compliance Audit Committee — Terms of Reference
5. Term
The term of the appointment is concurrent with the term of Council. Upon the term's expiry,
Committee members may reapply to the Selection Committee to serve additional terms.
6. Composition
The Committee shall be composed of not fewer than three (3) and not more than seven (7)
members and shall not include:
(a) employees or officers of the Participating Municipalities;
(b) members of Council of the Participating Municipalities;
(c) any persons who are Candidates in the election for which the Committee is established,
or Family Members of same, or any person connected to a candidate through an
employment, contractual, business or partnership relationship;
(d) any persons who have participated as a Candidate for an office or Registered Third Party
Advertiser in the Participating Municipalities in the past two regular elections, or who have
conducted audits or provided financial or legal advice in respect of such campaigns;
(e) any persons who do or intend to assist any Candidate or Registered Third Party, as a
volunteer or for compensation, in the election for which the Committee is established.
7. Selection of Members
Information pertaining to the Committee, including the terms of reference and an application
for appointment to the Committee will be posted on the websites of the Participating
Municipalities.
Committee membership will be drawn from the following groups:
• accounting and audit — accountants or auditors, preferably with experience in preparing
or auditing the financial statements of municipal candidates;
• academic — college or university professors with expertise in political science or local
government administration;
• legal; and
• other individuals with knowledge of the campaign financing provisions of the Act.
The following criteria may be considered in the selection of members:
• demonstrated knowledge and understanding of the Act's municipal election campaign
financing provisions;
• experience in administrative law;
• proven analytical and decision -making skills;
• experience working on a committee, task force or in a similar setting;
• availability and willingness to attend meetings;
rd
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2022-2026 Joint Compliance Audit Committee — Terms of Reference
• demonstrated oral and written communication skills; and
• any other criteria as may be prescribed under the Act.
The Clerks from the Participating Municipalities shall be responsible for the recruitment of
applicants. All applicants will be required to submit an application form outlining their
qualifications and experience to the County Clerk by a specified deadline. After the deadline has
passed, the Selection Committee will meet to review the applications, interview and appoint
Committee members.
To avoid possible conflicts of interest, any auditor or accountant appointed to the Committee
must agree in writing that they have not undertaken and shall not undertake the audits or
preparation of financial statements of any Candidates seeking election to Councils or
Registered Third Parties in the Participating Municipalities during the term of the Committee.
In addition, any lawyer or other legal professional appointed to the Committee must agree in
writing that they have not provided and will not provide legal advice to any Candidates seeking
election to Councils or to any Registered Third Parties or Contributors to Candidates and
Registered Third Parties in the election in the Participating Municipalities during the term of
the Committee.
8. Notice
The County Clerk shall give notice of a Committee meeting to the Committee by email, telephone
or by regular mail in advance of the notice to the public.
The County Clerk and applicable Municipal Clerk shall give reasonable notice of the meeting by
posting the meeting agenda on their websites. This will serve as public notice of the Committee
meeting.
Where an application will be considered at the meeting, the County Clerk shall give reasonable
notice to the Applicant and Candidate or Registered Third Party Advertiser of the time, place and
purpose of the Committee meeting, and further advise that if either party fails to attend the meeting,
the Committee may proceed in the party's absence and the party will not be entitled to further
notice concerning the meeting.
Where a Municipal Clerk's Report regarding contribution limit exceedances will be considered at
the meeting, the County Clerk shall give reasonable notice to the Contributor and Candidate or
Registered Third Party Advertiser of the time, place and purpose of the Committee meeting, and of
the fact that if either party fails to attend the meeting, the Committee may proceed in the party's
absence and the party will not be entitled to further notice concerning the meeting. The notice shall
include the content of the application.
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2022-2026 Joint Compliance Audit Committee — Terms of Reference
9. Meetings
The County Clerk shall call a meeting of the Committee when he or she receives an application
for a Compliance Audit or when he or she receives a report under Section 88.34 from the
participating municipalities Clerk. The Applicant, Candidate, Registered Third Party Advertiser
or their representative will be provided with an opportunity to address the Committee and
provide written submissions.
Meeting dates, start times, locations and agendas shall be set by the County Clerk. Meetings
may be held in -person or virtually. The agenda shall provide an opportunity for any member to
declare a conflict of interest.
Committee meetings will be open to the public, but the Committee may deliberate in private, as
noted in Section 88.33(5.1). No votes may be taken in private session.
10. Quorum
A quorum shall be a majority of Committee members.
If a quorum is not present within fifteen (15) minutes of the time fixed for the commencement of
the meeting, the Committee meeting will be rescheduled to a future date.
11. Selection of the Chair
The Chair shall be selected from among the Committee members at the first meeting of the
Committee for the term of office. If there is no consensus on a Chair, selection will be carried
out by way of nomination and vote of the Committee members present.
If the Chair of the Committee resigns as the Chair or as a member of the Committee, the
Committee shall appoint another member as Chair for the balance of the term of Council.
12. Duties of the Chair
The Chair shall:
(a) call Committee meetings to order when there is a Quorum, preside over Committee
discussions, facilitate Committee business, follow meeting procedures, identify the order
of proceedings and speakers and rule on points of order;
(b) participate as an active and voting member; and,
(c) encourage participation by all members.
If the Chair is not present within the first ten minutes of a Committee meeting or is absent
through illness or otherwise, the Committee shall select another member as Acting Chair.
While presiding, the Acting Chair shall have all the powers of the Chair. Selection of the Acting
Chair will be made by resolution.
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2022-2026 Joint Compliance Audit Committee — Terms of Reference
13. Duties of Committee Members
The duties of Committee members are as follows:
a) Carry out all statutory obligations of the Committee in accordance with the Act.
b) Attend all Committee meetings, sending regrets otherwise.
c) Understand their role, the Committee's mandate and meeting procedures.
d) Declare any pecuniary interest in any matter prior to consideration by the Committee the
member shall leave the meeting during all discussion on the matter including a private session.
e) Where the pecuniary interest of a member has not been disclosed by reason of the member's
absence from the meeting, the member shall disclose the pecuniary interest and otherwise
comply with subsection (d) at the first meeting of the Committee attended by the member after
the meeting referred to in subsection (d).
f) Participate as an active and voting member, asking questions, and seeking clarification
through the Chair.
g) Provide the reasons for a decision in writing, as applicable.
h) Develop and maintain a climate of mutual support, trust, courtesy and respect.
i) Work together to utilize the knowledge, expertise and talents of all members.
j) Respect the decisions of the Committee and that such decisions reflect the majority view.
14. Selection of an Auditor
Committee members will participate in the selection of an Auditor in response to the request for
quotation. The Auditor will be appointed by resolution of the Committee at their first meeting. An
engagement letter will be prepared and executed by the County Clerk, on behalf of the
Participating Municipalities, which will indicate that the Auditor has been retained by the
Committee following appointment.
15. Resources
The County Clerk will provide administrative support to the Committee, including the taking of
minutes, the distribution of minutes and agendas, and the coordination of meetings.
16. Committee Records
The County Clerk will co-ordinate and retain certified true copies of the Committee records
including agendas and minutes with original documents being retained by the appropriate
Participating Municipalities.
7
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2022-2026 Joint Compliance Audit Committee — Terms of Reference
17. Declaration of Interest
Legislated requirements as set out in the Municipal Conflict of Interest Act shall apply to all
Committee members. It is the responsibility of each member to disclose any pecuniary interest
prior to discussion of a particular matter. Members are encouraged to seek independent legal
advice if they are unsure of whether or not they have a pecuniary interest in a matter. Staff from
the County or the Participating Municipalities will not provide advice or interpretation related to
declarations.
18. Compensation
Members will receive the applicable County per diem and mileage for attendance at each meeting
with each Participating Municipality being responsible to cover their share of the costs for each
meeting.
19. Practices and ProcedureF
The Clerks of the Participating Municipalities along with the County Clerk shall establish
administrative practices and procedures for the Committee in accordance with Section 88.37(6)
of the Act and shall carry out any other duties required under the Act to implement the
Committee's decisions.
The Clerks of the Participating Municipalities along with the County Clerk are delegated the
authority to make administrative changes to these Terms of Reference that may be required
from time to time due to legislative changes, or if, in the opinion of the Clerks, the amendments
do not impact the intent of the Terms of Reference.
July 8, 2022
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18.b) 2022-081: A By-law to Appoint Building Inspectors and to Repeal By...
The Corporation of the Township of Oro-Medonte
By -Law No. 2022-081
A By-law to Appoint Building Inspectors and to Repeal
By-laws 2021-088 and 2022-053
Whereas Section 3(2) of the Building Code Act, 1992, S.O. 1992, c.23, as amended
provides that the Council of each municipality shall appoint such inspectors as are
necessary for the purposes of the enforcement of the Act;
And Whereas Section 3.1.4.1. Division C, Part 3 of the Ontario Building Code provides
the authority for a person to be appointed under the Act as a Building Inspector;
And Whereas the Council of the Corporation of the Township of oro-Medonte did on
the 17t" day of July, 2019, enact By-law 2019-068, "A By-law to Appoint Building
Inspectors-,
And Whereas the Council of the Corporation of the Township of Oro-Medonte does
now find it expedient to amend By-law 2019-068;
Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows
1. That the employees of The Corporation of the Township of Oro-Medonte outlined
below be appointed as Building Inspectors for the Township of Oro-Medonte:
Riley Hannan
Mateo Mir Bashiri
Garry McCartney
Sherri -Lynn Moore
Michael Ryan
Delanie Spires
2. That By-laws 2021-088 and 2022-053 are hereby repealed in their entirety.
3. That this by-law shall take effect on the final passing thereof.
By -Law Read a First, Second and Third time, and Passed this 14t" day of
September, 2022.
The Corporation of the Township of Oro-Medonte
Mayor, H.S. Hughes
Clerk, Yvonne Aubichon
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20.a) 2022-086, Being a by-law to confirm the proceedings of the Council...
The Corporation of the Township of Oro-Medonte
By -Law No. 2022-086
Being a By -Law to Confirm the Proceedings of the Council Meeting held on
Wednesday, September 14, 2022
Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides
that the powers of the Municipal Council shall be exercised by By -Law, unless the
municipality is specifically authorized to do otherwise;
And Whereas The Council of The Corporation of the Township of Oro-Medonte deems
it expedient that the proceedings at this Council Meeting be confirmed and adopted by
By -Law;
Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby
enacts as follows:
1. That the actions of the Council at its Council Meeting held on Wednesday,
September 14, 2022, and in respect to each Motion, Resolution and other actions
passed and taken by the Council at its said Meeting is, except where prior approval
of the Ontario Land Tribunal is required, hereby adopted, ratified and confirmed.
2. That the Mayor and the proper Officials of the Township are hereby authorized and
directed to do all things necessary to give effect to the said action or to obtain
approvals where required and to execute all documents as may be necessary on
behalf of the Council of the Corporation of the Township of Oro-Medonte.
3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to
execute and affix the corporate seal to all necessary documents.
4. And That this by-law shall come into force and take effect on the final passing
thereof.
By -Law Read a First, Second and Third time, and Passed this 14t" day of
September, 2022. 1% N 1W
The Corporation of the Township of Oro-Medonte
Mayor, H.S. Hughes
Clerk, Yvonne Aubichon
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