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11 09 2022 Council Agenda The Township of Oro-Medonte Council Meeting Agenda Electronic Hybrid Meeting Township of Wednesday, November 9, 2022 Proud Heritage,Exciting Future 9:00 a.m. - Closed Session Open Session following Closed Session Effective Monday, March 28, 2022, all Township facilities are open to the Public for Customer Service (all meetings to remain virtual) with safety measures in place including social distancing and discretionary masks/face coverings. Residents and business owners are encouraged to continue to utilize online and telephone services for Township related business; and staff continue to be available to provide assistance by telephone or email. Input on agenda items are welcome and encouraged. The Township of Oro-Medonte has amended its Procedural By-law to allow for electronic participation at Council meetings. Protocols have been established to advise how to participate in the public portions of these meetings. Please visit the following links for additional information: • Request for Participation Form • Protocols for Public Participation Council and IDS Committee All electronic Council meetings will be streamed live, where possible, on the Township YouTube Channel. Council Agendas will continue to be published on the Civic Web Meeting Agendas in advance of the meeting date in accordance with the Township's Procedural By-law. The Township of Oro-Medonte is committed to providing and maintaining a working environment that is based on respect for the dignity and rights of everyone within the organization and for those individuals visiting our organization. The Township of Oro-Medonte supports and fosters an environment that is safe, welcoming and respectful for all residents, visitors, members of Council and staff. Page 1. Call to Order - Moment of Reflection: The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and Page 1 of 263 Council Meeting Agenda - November 09, 2022 ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri- Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Robin Dunn, CAO re: Solicitor-client privilege (Development Charges). d) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing Update). 5. Minutes of Council and Committees: 6 - 13 a) Minutes of Council meeting held on Wednesday, September 28, 2022. 14 - 18 b) Minutes of Special Council meeting held on Tuesday, October 11 , 2022. 19 - 34 c) Minutes of Heritage Committee meeting held on Monday, October 3, 2022. 6. Recognition of Achievements: None. 7. Public Meetings: 35 - 47 a) 10.00 a.m. Notice of Receipt of a Complete Application; Notice of Particulars and Public Access; Notice of Public Meeting for Proposed Amendment to the Zoning By-law of the Township of Oro-Medonte, Concession 5, East Page 2 of 263 Council Meeting Agenda - November 09, 2022 Part Lot 12, Reference Plan 51 R1859; PT Part 1 , 4824 Line 5 North, 2022- ZBA-12 (Beleskey) [Refer to Items 10c), 17b) and 17c)]. 8. Deputations/Presentations: 48 - 55 a) 10:15 a.m.: Deputation by Krista LaRiviere, on behalf of Women of Simcoe County Say No re: Request for Support of Bill 5, Stopping Harassment and Abuse by Local Leaders Act, 2022. 56 - 80 b) 10:30 a.m.: Presentation by Richard Steiginga, Baker Tilly LLP re: Draft Financial Statements, Comparative Analysis, December 31, 2021 [Refer to Item 10a)]. 9. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda. Refer to Procedural By-Law No. 2017-165 for additional information. 10. Reports of Municipal Officers for Action: 81 - 108 a) F12022-17, Nelly Morrow, Director, Finance/Chief Financial Officer re: 2021 Draft Consolidated Financial Statements [Refer to Item 8b)]. 109 - 112 b) F12022-16, Nelly Morrow, Director, Finance/Chief Financial Officer re: Development Charges By-law Amendment [Refer to Item 17a]. 113 - 120 c) DS2022-128, Danielle Waters, Planner re: 2022-ZBA-12 Ron and Linda Beleskey, Temporary Use By-law, Garden Suite (Granny Flat), 4824 Line 5 North [Refer to Items 17b) and c)]. 121 - 126 d) CS2022-023, Jennifer Whitley, Economic Development/Communications Advisor re: Wayfinding Sign Fabrication & Installation Award — Part B CS-T- 2022-001. 127 - 131 e) OCS2022-28, Shawn Binns, Director, Operations and Community Services re: Hawkestone Community Hall Update. 132 - 148 f) DS2022-134, Catherine McCarroll, Intermediate Planner re: Consent Application 2022-B-31 by Amanda & Michael Barker 750 Mount St. Louis Road East [deferred at November 2, 2022 Development Services Committee] [to be distributed]. 11. Reports of Municipal Officers for Information Only: 149 - 188 a) CS2022-22, Vanessa Cooper, Executive Assistant, Mayor & Council and CAO re: Corporate Projects Status Update — July, August, September, October, 2022. 189 - 192 b) ES2022-08, Michelle Jakobi, Director, Environmental Services re: Municipal Services Corporation (MSC) Update. Page 3 of 263 Council Meeting Agenda - November 09, 2022 12. Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. Provides an opportunity for the Township's representatives at the County of Simcoe, and the Council members appointed as the Township's representatives at the Township's Partners and Agencies, to deliver updates on the activities of the County of Simcoe and the Township's Partners and Agencies. 13. Announcements: 14. Consent Agenda: 193 a) Announcements of Interest to the Public: 1 . Township of Oro-Medonte Remembrance Day Notice, Friday, November 11 , 2022. 194 - 200 b) Minutes of Barrie Public Library Board meetings held on June 23 and September 22, 2022. Staff Recommendation: Receive for Information Only. 201 - 233 c) Orillia Public Library Board meeting package for Wednesday, September 28, 2022. Staff Recommendation: Receive for Information Only. 234 - 246 d) Correspondence from Severn Sound Environmental Association (SSEA) re: 2022 3rd Quarter (July 1 - September 30) Report/Update; Joint Municipal Service Board (JMSB) September 26, 2022 Minutes; Board Meeting Highlights, October 27, 2022, Q3 Meeting. Staff Recommendation: Receive for Information Only. 247 e) Correspondence dated October 25, 2022 from Minister Steve Clark, Ministry of Municipal Affairs and Housing (MMAH) re: More Homes Built Faster: Ontario's Housing Supply Action Plan 2022-2023. Staff Recommendation: Receive for Information Only. 248 f) Correspondence received November 2, 2022 from Tourism Industry Association of Ontario re: Tourism Relief Fund. Staff Recommendation: Receive and Staff Proceed Appropriately in Accordance with Deadline. 15. Communications/Petitions: 249 a) Correspondence dated October 11, 2022 from Brenda Lucas re: Request for Relief of Fees, Zoning By-law Amendment Application 2022-ZBA-01. 250 b) Correspondence dated November 1, 2022 from Mikhaela Beerman re: Request for Recount, Ward 6 Councillor, 2022 Municipal Election. Page 4 of 263 Council Meeting Agenda - November 09, 2022 16. Notice of Motions: None. 17. By-Laws: 251 - 252 a) 2022-090: Being a By-law of the Township of Oro-Medonte to Amend By-law 2019-100 Respecting Development Charges. 253 - 254 b) 2022-094: A By-law to allow a Temporary Use for a Garden Suite by Ron and Linda Beleskey on lands described as follows: Concession 5 East Part Lot 12 RP 51 R1859; Part 1, Township of Oro-Medonte, County of Simcoe,(Municipally known as 4824 Line 5 North), under Section 34 and 39 of the Planning Act, R.S.O. 1990, c.P.13, as amended, Roll # 4346-020-002- 08100. 255 - 262 c) 2022-095: A By-law to Authorize the Execution of a Temporary Use By-Law Agreement (Garden Suite) Between the Township of Oro-Medonte and Ron and Linda Beleskey on lands described as follows: Concession 5 East Part Lot 12 RP 51 R1859; Part 1, Township of Oro-Medonte, County of Simcoe, (Municipally known as 4824 Line 5 North), under Section 34 and 39 of the Planning Act, R.S.O. 1990, c.P.13, as amended, Roll # 4346-020-002- 08100. 18. Closed Session Items (Unfinished Items): 19. Confirmation By-Law: 263 a) 2022-099: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, November 9, 2022. 20. Adjournment: a) Motion to Adjourn. Page 5 of 263 5.a) Minutes of Council meeting held on Wednesday, September 28, 2022. The Township of Oro-Medonte Council Meeting Minutes T°,�nsh�p°f t?t('i Electronic Hybrid Meeting Proud Heritage,Exciting Future Wednesday, September 28, 2022 9:02 a.m. 2018-2022 Council Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Ian Veitch Councillor Tammy DeSousa Councillor Cathy Keane Councillor Shawn Scott Councillor Randy Greenlaw Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Present: Michelle Jakobi, Director, Environmental Services; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services, Nelly Morrow, Director, Finance/Chief Financial Officer; Tamara Obee, Director, Human Resources; Justin Metras, Manager, Infrastructure and Capital Projects; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Jason Scharapenko, Information Technology Technician (IT) I'�I All Council and staff participated via Zoom platform. 1. Call to Order - Moment of Reflection: Mayor H.S. Hughes assumed the Chair at the above noted time and called the meeting to order. NW Is At the request of the Chair, the Clerk read the Land Acknowledgement as follows: The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their Page 1 of 8 Page 6 of 263 5.a) Minutes of Council meeting held on Wednesday, September 28, 2022. Council Meeting Minutes — Wednesday, September 28, 2022. ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C220928-1 Moved by DeSousa, Seconded by Scott Be it resolved that the agenda for the Council meeting of Wednesday, September 28, 2022 be received and adopted. Carried. 3. Disclosure of Pecuniary Interest: None declared. 4. Closed Session Item None. 5. Minutes of Council and Committees: a) Minutes of Council meeting held on Wednesday, September 14, 2022. b) Minutes of Public Meeting held on Thursday, September 8, 2022. 4%, IL 1% N Motion No. C220928-2 Moved by Hough, Seconded by Keane Be it resolved that the draft a) Minutes of the Council meeting held on Wednesday, September 14, 2022 be received and adopted as printed and circulated; and that the draft b) Minutes of Public Meeting held on Thursday, September 8, 2022 be received. Carried. Page 2 of 8 Page 7 of 263 5.a) Minutes of Council meeting held on Wednesday, September 28, 2022. Council Meeting Minutes — Wednesday, September 28, 2022. 6. Recognition of Achievements: a) Karla Musso-Garcia, Manager, Operations re: Recognition of Achievements. Motion No. C220928-3 Moved by Greenlaw, Seconded by Hough Be it resolved 1. That the correspondence re: Karla Musso-Garcia, Manager, Operations, Recognition of Achievements be received. 2. That Karla Musso-Garcia, Manager, Operations be recognized under the Mayor's signature. Carried. 7. Public Meetings: None. 9. Identification From the Public of an Agenda Item of Interest: None. 10.Open Forum: None. 11.Reports of Municipal Officers for Action: a) OCS2022-26, Justin Metras, Manager, Infrastructure and Capital Projects re: Prohibit Heavy Trucks — Warminster Sideroad [Refer to Item 18c)]. qW Motion No. C220928-4' Moved by Scott, Seconded by Veitch Be it resolved 1 . That OCS2022-26, Justin Metras, Manager, Infrastructure and Capital Projects re: Prohibit Heavy Trucks — Warminster Sideroad be received and adopted. 2. That By-law # 2021-060 be amended to prohibit heavy truck traffic on Warminster Sideroad from Highway 12 to Townline Road. 3. That the appropriate By-law be brought forward for Council's ratification. Carried. Page 3 of 8 Page 8 of 263 5.a) Minutes of Council meeting held on Wednesday, September 28, 2022. Council Meeting Minutes — Wednesday, September 28, 2022. b) OCS2022-27, Karla Musso-Garcia, Manager, Operations re: Award of Tender OCS2022- 09 Supply and Delivery of Winter Sand and Winter Salt. Motion No. C220928-5 Moved by Keane, Seconded by Greenlaw Be it resolved 1 . That OCS2022-27, Karla Musso-Garcia, Manager, Operations re: Award of Tender OCS2022-09 Supply and Delivery of Winter Sand and Winter Salt be received and adopted; 2. That Tender OCS2022-09 Supply and Delivery of Winter Sand be awarded to Darren Neil and Sons excavating Ltd. as follows: o Small Crescent $14.07 / tonne o South Pit $13.35 / tonne o North Pit $13.35 / tonne o North Yard $15.44 / tonne 3. That the Township continue with the Georgian Bay Purchasing Cooperative for the purchase of road salt at a rate of $66.30 per tonne and treated salt at $93.92 per tonne. 4. That the Director, Operations and Community Services be authorized to execute the appropriate agreements on behalf of the Township. 5. That the bidders be thanked and notified under the Director, Operations and Community Services' signature %OF_,qq% Carried. c) HR2022-2, Tamara Obee, Director, Human Resources re: Human Resources Policies Review. Motion No. C220928-6 Moved by Hough, Seconded by Scott Be it resolveA. 1. That HR2022-02, Tamara Obee, Director, Human Resources re: Human Resources Policies Review be received and adopted. 2. That the following Human Resources Policies be amended as outlined in HR2022-2: • POL-HR-4.08 — To Recognize Life Events; • POL-HR-5.03 — Self-Insurance of Vision Care; • POL-HR-6.02 — Vacation; • POL-HR-6.06 — Leaves of Absence; and be enacted effective immediately. 3. That draft Human Resources Policy POL-HR-2.14 — Electronic Monitoring Policy be enacted effective immediately. 4. And that Staff be advised accordingly. Carried. Page 4 of 8 Page 9 of 263 5.a) Minutes of Council meeting held on Wednesday, September 28, 2022. Council Meeting Minutes — Wednesday, September 28, 2022. 12.Reports of Municipal Officers for Information Only: a) F12022-15, Nelly Morrow, Director, Finance/Chief Financial Officer re: Financial Executive Summary Report - Q1 & Q1 2022. Motion No. C220928-7 Moved by Veitch, Seconded by Keane Be it resolved that the report, as listed under Item #12, Reports of Municipal Officers for Information Only, be received: a) F12022-15, Nelly Morrow, Director, Finance/Chief Financial Officer re: Financial Executive Summary Report—Q1 & Q2 2022. Carried. 13.Reports of Members of Council: a) Updates from Council Representatives — County,of Simcoe and Township Partners and Agencies. The following member of Council provided updates: Deputy Mayor Hough. 14.Announcements: . The following member of Council provided Announcements: Councillor Scott. 15.Consent Agenda: X a) Announcements of Interest to the Public: 1 . Township of Oro-Medonte, Notice, 2022 Regular Meetings of Council Schedule. 2. Township of Oro-Medonte Notice, National Day for Truth and Reconciliation Township Facility Closures, Friday, September 30, 2022. 3. Township of Oro-Medonte, Notice, Thanksgiving Day, Monday, October 10, 2022. b) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, July 22, 2022. Staff Recommendation: Receive for Information Only. c) Minutes of Nottawasaga Valley Conservation Authority meeting held on Friday, August 26, 2022. Staff Recommendation: Receive for Information Only. Page 5 of 8 Page 10 of 263 5.a) Minutes of Council meeting held on Wednesday, September 28, 2022. Council Meeting Minutes — Wednesday, September 28, 2022. Motion No. C220928-8 Moved by Scott, Seconded by Hough Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, Notice, 2022 Regular Meetings of Council Schedule. 2. Township of Oro-Medonte Notice, National Day for Truth and Reconciliation Township Facility Closures, Friday, September 30, 2022. 3. Township of Oro-Medonte, Notice, Thanksgiving Day, Monday, October 10, 2022. b) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, July 22, 2022. 'X Received for Information Only. or c) Minutes of Nottawasaga Valley Conservation Authority meeting held on Friday, August 26, 2022. Received for Information Only. Carried. 16.Communications/Petitions: None. 17.Notice of Motions: None. 18.By-Laws: a) 2022-085: A By-law of The Corporation of The Township of Oro-Medonte to Authorize the Borrowing Upon Amortizing Debentures in the Principal amount of $1 ,600,000.00towards the Cost of Bridge 4. b) 2022-087: A By-law to Name, Establish and Assume Highways Within the Township of Oro-Medonte — Rowanwood Road. c) 2022-092: A By-law to Amend By-law 2021-060 A By-law to Prohibit Heavy Truck Traffic On Certain Highways within the Township of Oro-Medonte (No Heavy Truck Routes). Page 6 of 8 Page 11 of 263 5.a) Minutes of Council meeting held on Wednesday, September 28, 2022. Council Meeting Minutes — Wednesday, September 28, 2022. Motion No. C220928-9 Moved by Keane, Seconded by DeSousa Be it resolved that By-Law Nos. 2022-085, 2022-087 and 2022-092 a) 2022-085: Debenture By-law (Road Improvement Acceleration and Bridge 4 Work) b) 2022-087: A By-law to Name, Establish and Assume Highways Within the Township of Oro-Medonte — Rowanwood Road; A& c) 2022-092: A By-law to Amend By-law 2021-060 A By-law to Prohibit Heavy Truck Traffic On Certain Highways within the Township of Oro-Medonte (No Heavy Truck Routes); be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 19.Closed Session Items (Unfinished Items): None. 8. Deputations/Presentations: a) Presentation by Inspector Coyer Yateman, Detachment Commander, Orillia Detachment, Ontario Provincial Police (OPP) re: Quarter 2 (April, May, June 2022) Statistic Update. INEW Motion No. C220928-10 qft Moved by Veitch, Seconded by DeSousa Be it resolved that the presentation by Inspector Coyer Yateman, Detachment Commander, Orillia Detachment, Ontario Provincial Police (OPP) re: Quarter 2 (April, May, June 2022) Statistic Update be received. Carried. Page 7 of 8 Page 12 of 263 5.a) Minutes of Council meeting held on Wednesday, September 28, 2022. Council Meeting Minutes — Wednesday, September 28, 2022. 20.Confirmation By-Law: a) 2022-089: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, September 28, 2022. Motion No. C220928-11 Moved by Greenlaw, Seconded by Veitch Be it resolved that By-Law No. 2022-089: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, September 28, 2022 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 21.Adjournment: a) Motion to Adjourn. Motion No. C220928-12 Moved by DeSousa, Seconded by Greenlaw Be it resolved that we do now adjourn at 9.51 a.m-. Carried. Mayor, H.S. Hughes Clerk, Yvonne Aubichon Page 8 of 8 Page 13 of 263 5.b) Minutes of Special Council meeting held on Tuesday, October 11 , 202... The Township of Oro-Medonte ,/�}TownShipof Special Council Meeting Minutes (w4a_ 'ItPi Electronic Hybrid Meeting Proud Heritage,Exciting Future Tuesday, October 11, 2022 10:30 a.m. 2018-2022 Council Present: Mayor H.S. Hughes Councillor Ian Veitch Councillor Tammy DeSousa Councillor Cathy Keane Councillor Shawn Scott Councillor Randy Greenlaw Regrets: Deputy Mayor Ralph Hough Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria Present: Leigh, Deputy CAO/Director, Development Services; Donna Hewitt, Director, Corporate Services; Nelly Morrow, Director, Finance/Chief Financial Officer; Tamara Obee, Director, Human Resources; Michelle Jakobi, Director, Environmental Services; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Jason Scharapenko, Information Technology Technician (IT); Gary Scandlan; Byron Tan, Watson & Associates Economists Ltd. I'�I All Council and staff participated via Zoom platform 1. Call to Order - Moment of Reflection: 1400 Mayor H.S. Hughes assumed the Chair at the above noted time and called the meeting to order. "U%, AN The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has Page 1 of 5 Page 14 of 263 5.b) Minutes of Special Council meeting held on Tuesday, October 11 , 202... Special Council Meeting Minutes — Tuesday, October 11 , 2022. thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. SC221011-1 Moved by Veitch, Seconded by DeSousa A&4 Be it resolved that the agenda for the Special Council meeting of Tuesday, October 11 , 2022 be received and adopted. Carried. 3. Disclosure of Pecuniary Interes None declared. 4. Public Meeting:. a) Notice of Public Meeting Regarding Proposed Amendment to the Development Charges By-Law. Mayor H.S. Hughes called the public meeting to order and explained the public meeting is being held under the authority of Section 12 of the Development Charges Act, 1997, as amended, and is to allow the public to provide input on the municipality's proposed amendment to the Development Charges (D.C.) By-law and underlying background study. Gary Scandlan, Managing Partner and Director, Watson & Associates Economists Ltd., provided a presentation outlining the study, methodology and proposed modification to the Township's D.C. By-law. The following correspondence was received: Doug Varty dated October 1, 3, 4, 2022; Debbie Palmer dated October 7, 2022. Page 2 of 5 Page 15 of 263 5.b) Minutes of Special Council meeting held on Tuesday, October 11 , 202... Special Council Meeting Minutes — Tuesday, October 11 , 2022. The following provided verbal comments: Marcus von Reden, TNR Doors, provided comments that it was positive movement and moving to Oro-Medonte for a major development with respect to the proposal and hopes it will go forward to allow them various options to create more jobs, makes it attractive for additional businesses, believes it is the right step in the right direction for other industries in the Township to develop, very competitive landscape and thank you for presenting. Mark Vandenberg, General Manager, Bateman Manufacturing, provided comments regarding his case for 700,000 square feet puts them at the cap and doesn't benefit them, can the amount be reduced to 150,000 to benefit them as with the additional County etc. fees and the additional work required to be done on the street, culvert etc. if the cap can be looked at. John Crawford, as a resident, provided comments that the Township has two companies, Bateman Manufacturing and TNR Doors that want to build here and everyone has to work to their best ability to get these companies here. If we have to reduce DC charges, this is an investment into the future of the Township, the return will come from taxes from these companies, there will be more high paying jobs so residents do not have to leave and commute, if we have jobs here, the residents can stay here, may be blue collar jobs and these jobs are the base of Canada and Oro- Medonte. Orillia has to supply water/sewer etc. and they have no DC charges; Oro- Medonte supplies a road, and in most cases, the road is already there. We need to work to get them here, reduce the DC charges and the return of investment will come back in the future. There being no further comments or questions, the meeting adjourned. '44N�0"Im" 'qq 5. Public Hearings: a) DS2022-127, Derek Witlib, Manager, Planning Services re: Consent Applications: 2022-B-28 by Hedley & Lorraine Parsons, 5 Shelswell Boulevard and 2022-B-29 by Daniel S. Gibson & Daniel G. Gibson, 78 Lakeshore Road West, Agent: James Zaharopoulos. WINEW Mayor H.S. Hughes called the hearing to order and explained the public hearing is being held in accordance with the provisions of the Planning Act to obtain public comments with respect to the proposed application by Daniel S. Gibson & Daniel G. Gibson. The following correspondence was received: Township of Oro-Medonte, Operations Division September 26, 2022; Township of Oro-Medonte, September 29, 2022; Township of Oro-Medonte, Environmental Services dated October 4, 2022; Hedley and Lorraine Parsons dated October 5, 2022. Page 3 of 5 Page 16 of 263 5.b) Minutes of Special Council meeting held on Tuesday, October 11 , 202... Special Council Meeting Minutes — Tuesday, October 11 , 2022. Derek Witlib, Manager, Planning Services, explained the purpose and effect of the proposed application. A PowerPoint presentation was presented. Jim Zaharopoulos, agent on behalf of the applicant, was present. There being no further comments or questions, the hearing adjourned. Motion No. SC221011-2 Moved by Scott, Seconded by Veitch Be it resolved 4A 1. That DS2022-127, Derek Witlib, Manager, Planning Services re: Consent Applications: 2022-B-28 by Hedley & Lorraine Parsons, 5 Shelswell Boulevard and 2022-B-29 by Daniel S. Gibson & Daniel G. Gibson, 78 Lakeshore Road West, Agent: James Zaharopoulos be received. 2. That Consent Application 2022-B-28 by Hedley & Lorraine Parsons, to permit an easement measuring approximately 1 metre by 50 metres (3.3 feet by 164 feet for the purposes of a private water service connection serving lands located at 76 Lakeshore Road West, be approved, subject to the conditions identified in DS2022-127. 3. That Consent Application 2022-B-29 by Daniel S. Gibson & Daniel Glenn Gibson, to permit an easement measuring approximately 1 metre by 3 metres (3.3 feet by 9.8 feet for the purposes of a private water service connection serving lands located at 76 Lakeshore Road West, be approved, subject to the conditions identified in DS2022-127. 4. That the applicants be advised of Council's decisions under the Secretary-Treasurer's signature. Carried. 6. Confirmation By-Law• a) 2022-088: Being a by-law to confirm the proceedings of the Special Council meeting held on Tuesday, October 11, 2022. Motion No. SC221011-3 P, Moved by Greenlaw, Seconded by Keane Be it resolved that By-Law No. 2022-088: Being a by-law to confirm the proceedings of the Special Council meeting held on Tuesday, October 11, 2022 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 4 of 5 Page 17 of 263 5.b) Minutes of Special Council meeting held on Tuesday, October 11 , 202... Special Council Meeting Minutes — Tuesday, October 11 , 2022. 7. Adjournment: a) Motion to Adjourn. Motion No. SC221011-4 Moved by Keane, Seconded by Scott Be it resolved that we do now adjourn at 12:25 p.m. Carried. Mayor, H.S. Hughes Clerk, Yvonne Aubichon Page 5 of 5 Page 18 of 263 5.c) Minutes of Heritage Committee meeting held on Monday, October 3, 20... The Township of Oro-Medonte Heritage Committee Meeting Minutes T°,�nsh�p°f t?t('i Robinson Room/Council Chambers Proud Heritage,Exciting Future Monday, October 3, 2022 5:31 p.m. Present: Mayor H.S. Hughes (arrived @ 5.37 p.m.) Councillor Cathy Keane, Chair Councillor Tammy DeSousa, Co-Chair Stephen Davids Ruth Fountain Dorothy Moore Kayla Thibeault Bob Tudhope Jess Woodrow Staff Present: Andria Leigh, Deputy CAO/Director, Development Services; Catherine McCarroll, Intermediate Planner; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk Councillor Keane assumed the Chair and called the meeting to order. 1. Agenda Approval: a) Motion to Approve the Agenda. Motion No. HC221003-1 % 4�& Moved by Fountain, Seconded by Tudhope It is recommended that the agenda for the Heritage Committee meeting held on Monday, October 3, 2022 be received and approved. Carried. Page 1 of 6 Page 19 of 263 5.c) Minutes of Heritage Committee meeting held on Monday, October 3, 20... Heritage Committee Minutes — Monday, October 3, 2022. 2. Disclosure of Pecuniary Interest: None declared. 3. Approval of Minutes of Previous Meeting: a) Minutes of Heritage Committee meeting held on Monday, May 16, 2022. Motion No. HC221003-2 Moved by Woodrow, Seconded by Davids It is recommended that the draft minutes of Heritage Committee meeting held on Monday May 16, 2022 be received and approved as printed and circulated, as amended. NO N Carried. 4. Reports of Members of Council/Municipal Officers: a) Roz Llewellyn, Manager, Facilities and Parks (Acting) re: Repair of Plaques, Monuments and Cairns. Motion No. HC221003-3 Moved by Davids, Seconded by Fountain It is recommended 40 1 . That the verbal information presented by Roz Llewellyn, Manager, Facilities and Parks (Acting) re: Repair of Plaques, Monuments and Cairns be received. 2. That it is recommended to Council that the Township establish a program for the on going assessment and maintenance of all Township owned Plaques, Monuments, and Cairns. 3. That the funding for the maintenance program be established and approved through the Township's annual budget process. Carried. Page 2 of 6 Page 20 of 263 5.c) Minutes of Heritage Committee meeting held on Monday, October 3, 20... Heritage Committee Minutes — Monday, October 3, 2022. 5. Communications: d) Correspondence dated September 21, 2022 from Moon Family Ad Hoc Committee re: Moon Family Private Cemetery, Moonstone, Request to Place a Memorial Marker and/or Tombstone on Moon Family Private Cemetery. Sheila Craig provided additional verbal information. Motion No. HC221003-4 Moved by Tudhope, Seconded by Moore It is recommended A&# --- 1. That the correspondence dated September 21, 2022 from Moon Family Ad Hoc Committee re: Moon Family Private Cemetery, Moonstone, Request to Place a Memorial Marker and/or Tombstone on Moon Family Private Cemetery be received. 2. That it is recommended to Council that the request be considered following the approval of a Township standard for cemetery signage. Nolk Carried. 4. Reports of Members of Council/Municipal Officers: b) Catherine McCarroll, Intermediate Planner re: Review of the Township of Oro-Medonte Official Plan (Cultural Heritage & Archeological Resources Section, pages 151-155 of the draft Official Plan). Motion No. HC221003-5 Moved by Thibeault, Seconded by Woodrow It is recommended that the correspondence presented by Catherine McCarroll, Intermediate Planner re: Review of the Township of Oro-Medonte Official Plan (Cultural Heritage & Archeological Resources Section, pages 151-155 of the draft Official Plan) be received. A& Carried. c) Catherine McCarroll, Intermediate Planner re: Heritage Map. Motion No. HC221003-W Moved by Moore, Seconded by Davids It is recommended 1. That the verbal information presented by Catherine McCarroll, Intermediate Planner re: Heritage Map be received. 2. That it is recommended to Council that the information be posted to the Township website as a working document to be updated by staff as required. Carried. Page 3 of 6 Page 21 of 263 5.c) Minutes of Heritage Committee meeting held on Monday, October 3, 20... Heritage Committee Minutes — Monday, October 3, 2022. d) Catherine McCarroll, Intermediate Planner re: Designation of the Rail Trail. Motion No. HC221003-7 Moved by Thibeault, Seconded by Moore It is recommended 1. That the verbal information presented by Catherine McCarroll, Intermediate Planner re: Designation of the Rail Trail be received. 2. That Committee member Kayla Thibeault review and consider the listed items to be brought back to a future meeting: • Criteria set out in O. Reg. 9/06; • Statement of cultural heritage value; A�f • List of the heritage attributes to be preserved. Carried. IV \A& e) Catherine McCarroll, Intermediate Planner re: Valleyview and Rugby Cemetery Signs Update. Motion No. HC221003-8 Moved by Moore, Seconded by Woodrow; It is recommended 1. That the verbal information presented by Catherine McCarroll, Intermediate Planner re: Valleyview and Rugby Cemetery Signs Update be received. 2. That is it recommended to Council that the Township staff and Heritage Committee establish a standard for all cemetery signage for consistency. 3. That it is recommended to Council that the matter be referred to the 2023-2024 budget deliberations. Carried. A116, f) Catherine McCarroll, Intermediate Planner re: 1933 Line 2 North Listing Update. Motion No. HC221003-9 Moved by Thibeault, Seconded by Davids It is recommended that the verbal information presented by Catherine McCarroll, Intermediate Planner re: 1933 Line 2 North Listing Update be received. Carried. Page 4 of 6 Page 22 of 263 5.c) Minutes of Heritage Committee meeting held on Monday, October 3, 20... Heritage Committee Minutes — Monday, October 3, 2022. g) Catherine McCarroll, Intermediate Planner re: Ontario Heritage Conference, June 17-19, 2022, Brockville. Motion No. HC221003-10 Moved by Woodrow, Seconded by Thibeault It is recommended that the correspondence presented by Catherine McCarroll, Intermediate Planner re: Ontario Heritage Conference, June 17-19, 2022, Brockville be received. Carried. h) Catherine McCarroll, Intermediate Planner re: Rugby Cemetery Update Motion No. HC221003-11 Moved by Davids, Seconded by Thibeault amhh� It is recommended that the verbal information presented by Catherine McCarroll, Intermediate Planner re: Rugby Cemetery Update be received. Carried. 5. Communications: a) Correspondence dated July 19, 2022 re: Real Estate Associations / Process for Identifying Heritage Properties [from May 16, 2022 Heritage Committee meeting]. Motion No. HC221003-12 ,4kkx Moved by Moore, Seconded by Tudhope It is recommended that the correspondence dated July 19, 2022 re: Real Estate Associations / Process for Identifying Heritage Properties be received for information. Carried. Page 5 of 6 Page 23 of 263 5.c) Minutes of Heritage Committee meeting held on Monday, October 3, 20... Heritage Committee Minutes — Monday, October 3, 2022. b) Correspondence from the Simcoe County Historical Association and Community Heritage Ontario re: Summer 2022 Quarterly Newsletters. Motion No. HC221003-13 Moved by Woodrow, Seconded by Fountain It is recommended that the correspondence from the Simcoe County Historical Association and Community Heritage Ontario re: Summer 2022 Quarterly Newsletters be received. Carried. c) Potential Submission of Articles for February 2023 Community Heritage Ontario (CHO) Newsletter. Motion No. HC221003-14 Moved by Moore, Seconded by Tudhope It is recommended V4 1. That the request from the CHO Representative, Grey Highlands re: Potential Submission of Articles for February 2023 Community Heritage Ontario (CHO) Newsletter be received. 4vlqwmhhb. — 2. That it is recommended to Council that staff prepare a submission on the Oro African Church based on past news releases. Carried. 6. Next MeetingDate: To Be Confirmed (TBC). 7. Adjournment: a) Motion to Adjourn. Motion No. HC221003-15 Moved by Davids, Seconded by Woodrow It is recommended that we do now adjourn at 7.20 p.m. Carried. Councillor Keane, Chair Janette Teeter, Deputy Clerk Page 6 of 6 Page 24 of 263 5.c) Minutes of Heritage Committee meeting held on Monday, October 3, 20... Verbal Matters (Section 13.3 of Township's T�onshrpaf Procedural By-Law No. 2015-203) Proud Heritage,Exciting Future Name: FRoz Llewellyn, Manager Facilities & Parks (Acting) Item Number/Name: 4a) Repair of Plaques, Monuments and Cairns Meeting Date: Monday, October 3, 2022 Motion No.: Type of Meeting: ❑ Council ❑ Special Council ❑ Development Services Committee ❑ Accessibility Advisory Committee X❑ Heritage Committee ❑ Human Resources Committee Speaking Notes: There are a number of cairns and monuments scattered throughout the Township that have heritage/cultural significance. Some of these are on Township property, and some are not. Many of these installations need restoration or general maintenance. Currently there is no budget allocated to the upkeep and repair of these items. Discussion is required regarding who is responsible for these items and how they will be maintained. Page 25 of 263 5.c) Minutes of Heritage Committee meeting held on Monday, October 3, 20... Moon Family Ad Hoc Committee Moon Private Cemetery, 7 Ellen Drive Moonstone 26 Glengrove Avenue East Toronto ON M4N 1E7 416 482-4857 416 931-4471 (Mobile) wehew@sympatico.ca. September 21, 2022 Catherine McCarroll Intermediate Planner Township of Oro-Medonte 148 Line 7 South Oro-Medonte, ON LOL 2EO cmccarroll@oro-medonte.ca 705-487-2171 ext. 2105 Fax: 705-487-0133 Re-Moon Family Private Cemetery in the village of Moonstone, Oro-Medonte ON I am writing as Chair of a small ad hoc committee of succeeding generations of Moon family members who settled at Moonstone Ontario in 1833, and who are believed to be the source of the name of the village of Moonstone. The Moon's came to Canada West from Liskeard, Cornwall England and were one of a small number of original settlers in the Coldwater River valley. The family has thrived in Canada and biennial family reunions have been held since 1932. Through marriages, many relatives remain in Oro- Medonte. My enquiry is to seek guidance and/or assistance, where required,to place a memorial maker and/or a tombstone on the registered Moon family private cemetery in the village of Moonstone. At the outset, it seems to us that local Oro-Medonte historical societies and/or boards might also be interested in our project, as it represents a portrayal of early Canada West pioneer settlements. Such might also represent an opportunity for political leverage, for those inclined and minimally a chance to fly the Oro-Medonte flag. Background details from my files: Address: 7 Ellen Drive, Oro-Medonte Township. Lot Size: 100 ft by 158.79 ft (frontage X depth) Simcoe County Roll Number: 434602000511547 ( https://opengis.simcoe.ca/ ) Google Maps View: https://www.google.ca/maps/place/Moonstone,+ON+LOK+1NO/@44.6537335,- 79.6608768,129m/data=!3m1!1e3!4m5!3m4!1sOx4d2ab66a813a9703:Ox98Of51ff49deabbd!8m2!3d44. 65529!4d-79.663757 Page 26 of 263 5.c) Minutes of Heritage Committee meeting held on Monday, October 3, 20... Property Type:Vacant Land Latitude: 44.70011 & Longitude -79.59964 (Per Ontario Genealogical Society records and http://vitacollections.ca/ogscollections/2722440/data?n=3 ) Oro-Medonte Ward#6 An attachment to this note outlines the identity of known family members buried on the site. To assist in advancing our initiative, please advise on: • Oro-Medonte planning & approval process, and permits, if any required • Jurisdictions which have a stake or say on such matters • Departments involved & appropriate incumbent contacts • Restrictions on types and sizes of gravestones • Marker placement setbacks, if any required • Whether any there is any necessary involvement of the Bereavement Authority of Ontario • Whether there is a governing council in the Moonstone Rural Settlement Area of Oro-Medonte • Whether there is a relevant Moonstone ratepayers' group which might be a potential intervenor • Requirements for Public Notices, if any • Whether the newly elected Ward 6 Alderman has a stake in the matter—after October 24'n Our Ad hoc Moon Family Committee consists of: • William Hewitt, Chair(Toronto & Ramara) (originally Ardtrea, Orillia Twp.) • Neil Craig (Craighurst) • Sheila Craig (Craighurst) • Geoffrey Moon (Kitchener-Waterloo) • Gordon Moon (Ramara) • Jackie Phillips (Barrie & Oro-Medonte) • Peter Slessor (Newmarket & Oro-Medonte) We have contacted Stephen Sanderson of Signature Memorials in Orillia to assist us on this project. Stephen Sanderson, President Signature Memorials Limited 32 James St E, Orillia, ON L3V 1 L1 Mailing Address: PO Box 781 Orillia, ON L3V 6K7 (416) 696-0285 & 1-800-833-1560 steves@signaturememorials.com Your sincerely William Hewitt, Chair Page 27 of 263 5.c) Minutes of Heritage Committee meeting held on Monday, October 3, 20... Page 28 of 263 5.c) Minutes of Heritage Committee meeting held on Monday, October 3, 20... MOON CEMETERY CONCESSION 9, LOT 15 MEDONTE TOWNSHIP (NOW ORO MEDONTE TOWNSHIP) The Moon Cemetery lies about 500 feet south of the village of Moonstone, (formerly known as Medonte Central), about 300 feet cast of the eighth concession, in an open field, planned for a new subdivision. Trees skirt its border in roughly the shape of a square-No tombstones remain, if indeed any existed. According to family records, the Moons buried there are: 1. Edmund.Joseph Moon, J.P., born in 1801 at Liskeard, Cornwall, England. He is the original grantee of the patent for this property, and he settled in 18327 married Jane Boyd, daughter of Thomas Boyd on July 2, 1835, and died on December 10, 1868. 2. Jane Boyd Moon, his widow, died July 21, 1870, aged 55 years. a. Edmund Boyd Moon, a son, was barn on June 19, 1838 and died on April 29th, 1852. 4. Edmund Joseph Moon, a son , was born on March 26th, 1848,and died on November 20th, 1852. 5. Arthur Carthew Moon, a son, was born on October 31, 1852and died February 23rd, 1873. 6. There is also a grave of a unknown child. 7. Mrs_ William Henry Kent, nee Margaret Boyd, may also be buried there_ Research done by Sally Walsh in 1988 Page 29 of 263 5.c) Minutes of Heritage Committee meeting held on Monday, October 3, 20... F E a. e Edmund Joseph Moon, married July 2, 1835 Jane Boyd, daughter of Thomas Boyd, who was born in Lower Canada. Both are buried in Moon Cemetery near the old house (gone) Their Children F 1. Jane Rescoila Moon- born Tune 18, 1836- baptised August 25, 1836 at Captain.Anderson's by Rev. Mr. O'Neil. On April 4, 1877, she marred Thomas Goodfellow, at the Methodist Church, Coldwater, By Rev. Mr. Jones. She died at Lundy's Lane, Niagara.Falls on October 20, 1914, and was buried at Drummond 11i11 Cemetery, Niagara Falls. She had no Children. 2. Edmund Boyd Moon- born June 19, 1838- baptised August 15, 1838 by Rev. Mr. Hallam at home. Died April 29, 1842. Buried in Moan Cemetery near their home. 3. Robert Irvine Moon- born March 16, 1840-baptised April 12, 1840 by Rev. Hallam at Home. On June 5, 1878 he was Married to Annie Buchanan, by Rev. Mr. Tucker at Coldwater. He died June 12, 1897. Buried at Hobart Cemetery. He had two children I. Catherine (deceased)who married Walter Miller. They had three children. 2. Robert, who married Emma Walker, 4. Sarah Boyd Moon- born February 12, 1842- baptised August 10, 1842, by Rev. G. Hallam at home. On February 1, 1882 she was married to Thomas Craig by Rev. Mr. Farncomb at home. She died January 29, 1901 and was buried at St. John's Cemetery, Craighurst. They had one daughter, Mary. 5. Margaret Moon- born April 2, 1844- baptised February 9, 1847, by Rev. Mr. Bourne at Coldwater. On April 14, 1862 she was married to William Wilson, by ev. George Craw, at home. She died January 25, 1931, and was buried at St. Andrew's Cemetery Orillia. They had nine children 1. George 2. Edmund 3. William 4. Joseph 5. Robert 6. Jame 7. Mary Page 30 of 263 5.c) Minutes of Heritage Committee meeting held on Monday, October 3, 20... 8. Dorothy 9. William 6. Dorothy Ann Moon- born May 28, 1846- baptised February 9, 1847, by Rev. Mr. Bourne at Coldwater. On April 11, 1877, she was married to Rolland B. Little by Rev. George Craw at Hillsdale. She died August 10, 1925, at Midland. She was buried at St_ Janes Cemetery, Penetanguishene. She had no children. 7. Edmund Joseph Moon- born March 26, 1848- baptised January 29, 1850, by Rev. James Boyd. He died November 20, 1852, and was buried at Moon Cemetery. 8. Thomas Boyd Moon- born April 16, 1850-baptised March 13, 1853. On December 16, 1879 he was married to Catherine Clarke, by Rev. Robert Fairbairn at Oro. He died April 24, 1927 and was buried at St. Andrew's Cemetery, Orillia. They had four children 1. Edmund 2. Rachel 3. Clarke 4. James 9. Arthur Carthew Moon- born October 10, 1854- baptised August 7, 1856. He died February 23, 1873 and is buried in Moon Cemetery. 10. Susan Carthew Moon-born October 10, 1854-baptised August 7, 1856 by Rev. Raimend. On February 12, 1884, she was married to Abraham Craig by Rev. James Harrie. She died August 10, 1904 and was buried in St. John's Cemetery, Craighurst. They had four children I.Craig 2.Jennie 3.Rolland 4_ Sarah Page 31 of 263 5.c) Minutes of Heritage Committee meeting held on Monday, October 3, 20... Verbal Matters (Section 13.3 of Township's T�onshrpaf Procedural By-Law No. 2015-203) Proud Heritage,Exciting Future Name: Catherine McCarroll Item Number/Name: Heritage Map Meeting Date: October 3, 2022 Motion No.: Type of Meeting: ❑ Council ❑ Special Council ❑ Development Services Committee ❑ Accessibility Advisory Committee X❑ Heritage Committee ❑ Human Resources Committee Speaking Notes: The heritage map is done and ready to be posted to the Township's website. It includes all the heritage listed and designated properties, plaques, monuments, cairns, cemeteries and churches. Here is the link: https://gisportal.simcoe.ca/arcqis/apps/storymaps/stories/bfcacl fbeObO457daa4509fcl44fel fe Does the Committee have any recommended changes prior to posting it on the Township's website? Page 32 of 263 5.c) Minutes of Heritage Committee meeting held on Monday, October 3, 20... Verbal Matters (Section 13.3 of Township's T°wh1p Procedural By-Law No. 2015-203) Proud Heritage,Exciting Future Name: Catherine McCarroll Item Number/Name: Signage for the Valleyview and Rugby Cemeteries Meeting Date: October 3, 2022 Motion No.: Type of Meeting: ❑ Council ❑ Special Council ❑ Development Services Committee ❑ Accessibility Advisory Committee �X Heritage Committee ❑ Human Resources Committee Speaking Notes: Staff will obtain three quotes for the signs that will be presented to Council for approval as part of the 2023 budget. Page 33 of 263 5.c) Minutes of Heritage Committee meeting held on Monday, October 3, 20... Verbal Matters �— (Section 13.3 of Township's 0�' °f Procedural By-Law No. 2015-203) Proud Heritage,Exciting Future Name: Andria Leigh, Deputy CAO/Director, Development Services Item Number/Name: 5c) Potential Submission of Articles for February 2023 Community Heritage Ontario (CHO) Newsletter Meeting Date: Monday, October 3, 2022 Motion No.: Type of Meeting: ❑ Council ❑ Special Council ❑ Development Services Committee ❑ Accessibility Advisory Committee �X Heritage Committee ❑ Human Resources Committee Speaking Notes: Representative from CHO Grey Highlands is seeking Black History stories for the February 2023 edition and wondering if anyone would like to submit something on the designated Oro African Church. Page 34 of 263 7.a) 10:00 a.m. Notice of Receipt of a Complete Application ; Notice of... Notice of Receipt of a Complete Application Notice of Particulars and Public Access Notice of Public Meeting for ttlrck //c�� r,►rrlc� Proposed Amendment to the Zoning By-law of the Township of Oro-Medonte 2022-ZBA-12 (Beleskey) Due to the evolving public heath situation (COVID-19), the Township will livestream the Public Hearing over the internet for public viewing and participation. Please refer to the Township's website (oro-medonte.ca)for Public Hearing viewing and participation information. Take notice that the Township of Oro-Medonte deemed the following application to amend Zoning By-law 97-95, as amended, a"Complete"Application pursuant to the Planning Acton the 215t day of September, 2022. Take notice that the Council of the Township of Oro-Medonte will hold a livestreamed Public Meeting on November 9, 2022 at 10:00 a.m. The purpose of the Public Meeting is to notify the public and to obtain public comments on a proposed Amendment to Comprehensive Zoning By-law 97-95, under Section 34 of the Planning Act, R.S.O. 1990 c. P. 13. The subject lands are described as Concession 5 East Part Lot 12, Reference Plan 51 R1859; PT Part 1 and municipally known as 4824 Line 5 North.A key map illustrating the location of the subject lands, and a copy of the applicants site plan including the lands to be rezoned are included with this notice. The purpose and effect of the proposed Zoning By-law Amendment is to permit the construction of a garden suite (temporary 2nd dwelling unit)for a temporary period of twenty(20)years. Input on the draft by-law amendment is welcome and encouraged. For specific details regarding public participation during the meeting please check the Township website at https://www.oro-medonte.ca/mun icipal-services/plan ninq-information. Written submissions can be made by: 1. Emailed to planningaoro-medonte.ca prior to or during the Public Meeting; 2. Dropped in the drop box at the Township Administration Office on Line 7 South; 3. Faxed to (705)487-0133;or, 4. Mailed through Canada Post. If a person or public body does not make oral submissions at the public meeting or make written submissions to the Director, Development Services,The Corporation of the Township of Oro-Medonte before the proposed Zoning By-law Amendment is passed or refused,the person or public body is not entitled to appeal the decision of the Council of the Township of Oro-Medonte to the Ontario Land Tribunal and may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal,there are reasonable grounds to do so. Further details of the application are part of the public record and are available to the public for viewing/inspection on the Township's website www.oro-medonte.ca.Any person wishing further information or clarification with regard to the application should contact the Planning Division at 705-487-2171 or plan ning(a oro-medonte.ca. Individuals who submit letters and other information to Council and its advisory bodies should be aware that all information, including contact information, contained within their communications may become part of the public record and may be made Page 35 of 263 Ta) 10:00 a.m. Notice of Receipt of a Complete Application ; Notice of ... available through the agenda process which includes publication on the Township's website. If you wish to be notified of the decision of the Township of Oro-Medonte in respect to the proposed Zoning By-law Amendment, you must make a written request. Written submissions/requests should be directed to: Township of Oro-Medonte 148 Line 7 South Oro-Medonte, Ontario LOL 2E0 Attn: Andria Leigh, Director, Development Services planningCa)oro-medonte.ca Dated at the Township of Oro-Medonte this 17i" day of October, 2022. Location Map i vJ _Z c J a�fa � ,ct; \• L s� T�c Q Sail, FIT Mount St L :W i Ll ®Subject Lands Page 36 of 263 Ta) 10:00 a.m. Notice of Receipt of a Complete Application ; Notice of... Applicant's Zoning Sketch Proposed garden suite location 751 I cOv 1D•`l� gc:RLS. 7 �1 V f i f n C09U. S Page 37 of 263 Zoning By-law Amendment 2022-ZBA-12 (Beleskey) Location: 4824 Line 5 North 0 o Zoning: Agricultural/Rural (A/RU) I. 3 J z O Official Plan: Agricultural = J 0 Current Use: Residential sa �� a N Q. _saia` O M�NSL L�uis-Rd-N� � n O p moie�.raoas � m D w � w O {0� .c) N ,/ Toumshipof _� Praiir(Hrri�nRr,Ezrifing Ferliirr � z O .-f n O Zoning By-law Amendment 2022-ZBA-12 (Beleskey) Purpose: The purpose and effect of the proposed Zoning By-law Amendment is to permit the construction of a garden suite (temporary 2nd dwelling unit) for a temporary period of twenty (20) years. v 3 z O CD x CD O v n O 3 CDCD D w � 0 N v Praiir(HrrinRr,Ezrifing Ferliirr � z O .-f n CD 0 Zoning By-law Amendment 2022-ZBA-12 (Beleskey) Aerial Photo: y o O v 3 z O 4824 Z f 0 CD MP J �(l (D n (D O 4798 M / l J O 3 CD CD ({] 4760 D O ; _W N _ O Pr—d Heritage,Exciting Fufurr =3 z O .-f n CD 0 Zoning By-law Amendment 2022-ZBA-12 (Beleskey) Applicant's Site Plan: � O i� sr 'Ell 0.la S�� I r�• z O pARr or iz i 0 m m"00fL) cRES. ty O !D,`I9 R �, (D CD n (D Q O 3 v 'W p O v � � (D D N O Pr—d Heritage,Exciting Fufurr =3 z O .-f n CD 0 Zoning By-law Amendment 2022-ZBA-12 (Beleskey) Applicant's Drawings: 0 0 0 v 3 z O CD HE O CD �N II IIi �I I111�a� 0 cQ CD lit D O ; ,�' � �isl��E'CCCJfZt(% O Pr—d Heritage,Exciting Fufurr =3 z O .-f n CD 0 Zoning By-law Amendment 2022-ZBA-12 (Beleskey) o ,:. 0 CD MY CD 0 M _ N � r t' a O " O e r (D CD W South on Line 5 North on Line 5 0 O Pr—d Heritage,Exciting Fufurr =3 z O .-f n CD O h Zoning By-law Amendment 2022-ZBA-12 (Beleskey) 1 v 0 0 0 v o CD ._ CD n O v n O 3 CD m Notice sign posted O Pr—d Heritage,Exciting Fufurr =3 z O .-f n CD 0 Zoning By-law Amendment 2022-ZBA-12 (Beleskey) v , r = o 0 O v 3 z O n CD h CD y O 0 r ` O t., 3 CD Existing accessory Existing accessory Existing dwelling building (1 ) building (2) �., �. —, vN _� rn �iYk^c 22tPi o w Pr—d Heritage,Exciting Fufurr =3 z O .-f n CD 0 • CD _ 'yw�wuw CD CD CD CD 3. ,r + • • Location for Garden Suite • , CD �� r r Zoning By-law Amendment 2022-ZBA-12 (Beleskey) Recommendation: Approve 0 0 0 It is recommended: v 1. That Report No. DS2022-128 be received and adopted. z 0 2. That Zoning By-law Amendment Application 2022-ZBA-12 and Temporary Use By-law 2022-094 by o Ron and Linda Beleskey, specifically to permit a Garden Suite for the lands known as 4824 Line 5 North for a period of up to twenty (20) years, be approved. 3. That the Clerk bring forward the appropriate by-laws to adopt a Temporary Use By-law and to 0 execute an agreement for the lands known as 4824 Line 5 North, Township of Oro-Medonte, for the v purposes of a Garden Suite for a period of up to twenty (20) years. o 4. And that the applicant be advised of Council's decision under the Director, Development Services signature. D o N v � CTh-hil-f1° O Pra d HrHll gr,Ez iimg Feriiirr z O .-f n O 8.a) 10,15 a.m.: Deputation by Krista LaRiviere, on behalf of Women of S... From: noreply@oro-medonte.ca <noreply@oro-medonte.ca> Sent: October 18, 2022 9:13 AM To: Participation <participation@oro-medonte.ca> Subject: [External] Request for Public Participation Form This email originated from outside of Oro-Medonte's email system. Please use proper judgment and caution when opening attachments, clicking links, or responding to this email. Username: 51 C8FB83-C118-4DA8-89A8-B8665A95714B Numeric Response ID: 894860 Response GUID: BC35A193-28FE-4DD7-8156-D68BBD05DC6D Survey Start Date: Tuesday, 18 October 2022 07.09.22 Survey Completed Date: Tuesday, 18 October 2022 09.13.11 This is a Request to Present a Deputation (10 Minute Limit) I am requesting participation to speak at the Council Meeting On the Date of (DD/MM/YYYY) 09/11/2022 regarding agenda item number 0 1 will be participating on behalf of a group/organization please state name By stating the application number, applicant name or group/organization named below, you confirm that you are duly authorized to act on behalf of the identified applicant or group/ organization and that the applicant or group/organization hereby gives its approval for you to act on this matter. Women of Simcoe County say No I would prefer to connect by: If participating by telephone, participant must call from same telephone number as registered on the form. Depending on volume, telephone number may be visible to the public; however, every effort will be made to change prior to being promoted to attendee. No blocked telephone numbers will be permitted. Page 48 of 263 8.a) 10,15 a.m.: Deputation by Krista LaRiviere, on behalf of Women of S... Computer Contact Information Note: It is the responsibility of the participant to ensure that they have received consent for any third party information. Name of Requestor Krista LaRiviere Address 610 Line 8 North Oro Medonte Email krista.lariviere5(a�gmail.com Phone 705-791-3436 Have you presented a deputation/presentation previously on this matter? No Subject of Deputation/Presentation Please describe below, the subject matter of the requested deputation/presentation in sufficient detail, to provide the Township a means to determine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that provide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Council's Mandate. We are a group of individuals building support for Bill 5 - Local Leaders Harassment Act - at the municipal level. We are seeking full support from Oro Medonte Town Council. We are seeking support from every municipality in the Province of Ontario. Local Leaders must be held to a higher standard. Bill 5 has died on the floor twice now. Once when the federal election was called and again when the provincial election was called. Unless it gets passed into law, it dies no matter what stage it is in and then has be reintroduced from the beginning. The Bill will be debated in May 2023. It needs to be passed. With the support of every single Ontario Municipality, our voice is stronger. We need Oro Medonte's support. Harassment: "is a form of discrimination. It includes any unwanted physical or verbal behaviour that offends or humiliates you. Generally, harassment is a behaviour that persists over time. Serious one-time incidents can also sometimes be considered harassment". https://www.chrc-ccdp.gc.ca/en/about-human-rights/what-harassment Anyone out there believe that local elected officials couldn't hold office if they were a perpetrator of harassment? Us too. Except we were wrong. Bill 5 In March of 2021, Orleans Member of Provincial Parliament Stephen Blais put forward a bill: "Stopping Harassment and Abuse by Local Leaders Act". The bill was brought forward to introduce legislation that would deter municipal councillors and board members from engaging in harassment by holding them to account for their actions, including creating a process to remove them from office. The bill "requires that codes of conduct for municipal councillors and members of local boards include requirements for those councillors and members to comply with workplace violence and harassment policies, and creates an integrity commissioner and judicial process to remove them from office for egregious acts of sexual, emotional and psychological misconduct" (https://www.govtmonitor.com/page.php?tvpe=document&id=4137593#P760 178220). Sounds basic, right? Unfortunately, no. The bill was reintroduced in October of last year as Bill 10. In his address to the House, Mr. Blais conveyed the urgency to prioritize and pass this legislation before the most recent provincial election to ensure it was in full effect prior to the upcoming municipal elections. Sounds simple, right? Women's rights are workers' rights and therefore receive full support and protection under the law, correct? Unfortunately, again, no. Fast forward to today, just weeks before the municipal election on October 24, 2022, and, due to the lack of urgency in passing the initial bill, Page 49 of 263 8.a) 10,15 a.m.: Deputation by Krista LaRiviere, on behalf of Women of S... there is now NO guarantee that those who the public elect to be councillors have a blank record when it comes to human rights violations. This is a non-partisan issue and a piece of legislation that needs to be prioritized to protect people in the workplace from elected municipal officials who abuse power by perpetrating harassment. As Election Day approaches, the bill is AGAIN on the table, and it needs your attention now. Context In 2018, the provincial government introduced legislation to mandate employers to have Workplace Violence and Harassment policies in the workplace to protect employees. This legislation was welcomed as it underscored the rights of all persons to be safe at work. Yet, municipally elected representatives have essentially experienced immunity in this respect, by virtue of public election. This despite the fact that they often enjoy unparalleled deference and a general power imbalance with community members given their local decision-making power. Certain elected officials have abused this privilege and violated the rights of others while in this public position and have been able to retain office and seek re-election. This is not okay. Wouldn't it be great to know that every elected member of Council actually had the ethical personal conduct required to be granted such privilege to represent the people? Wouldn't it be great if every elected councillor was not also a perpetrator of harassment in the workplace and community? This should be a BASIC REQUIREMENT. Sadly, in our current environment, this is not the case. A Call to Action We cannot take women's rights for granted. There are too many examples around us of a regression in the protection of human rights, especially for women. As outlined above, people (disproportionally affecting women over men) do not even have basic protection from harassment from some of our communities' most influential leaders. Municipal elections take place on October 24, 2022. We urge every voter in this province to specifically research your municipal candidates' history in community, ask your candidates what they have done personally to help move Bill 5 forward, as well as meet, reach out by phone, or write your local member of provincial parliament to communicate the urgency of passing such legislation. It wasn't urgent enough pre-election at the provincial level, so let's work to communicate to municipal and provincial politicians that this matters and it is TIME SENSITIVE. Let's get this legislation passed so that anyone who is in fact elected to local government in October is held to the same standards as the rest of us. The Result When we enact legislation to prevent abuse of power, we, as the public, signify the nature of absolute privilege it is to represent your fellow residents and make decisions on their behalf. When we pass legislation that we know will disproportionally improve working conditions for women, we know from quantifiable sociological research we are in fact enacting legislation that will protect all persons. At a baseline level, passing this legislation creates equal standards of human interaction and personal conduct throughout the Ontario workplace. Raise your voice to help ensure that those who have the privilege to serve the public's interest are held to account. No one should be immune from accountability when it comes to human rights violations. This is basic. I will be providing a: PowerPoint Presentation Please identify the type of action you are seeking of Council/Committee on this issue. To Request Action Please describe in detail. A motion from council supporting Bill 5. If you are requesting action, have you been in contact with a staff member to seek a resolution with regard to this matter? No Page 50 of 263 8.a) 10,15 a.m.: Deputation by Krista LaRiviere, on behalf of Women of S... Reason why this deputation/presentation is important to Council and to the municipality: Basic human rights. I Acknowledge I have read and completed the required information Page 51 of 263 Supporting Bill5, Stopping Harassment v and Abuse by Local Leaders Act. v It's needed. a #TheWomen OfONTARDSayNo v r v A m � o /1 s m 0 o 3 o 1 Ontario Private Members Bill 5 Multiple Ontario municipalities have learned the hard way in the last few years about the lack of tools in theMunicipal Act for v holding councillors accountable for workplace harassment. N N 3 0 Currently, the most severe penalty that can be imposed on a v municipal councillor is the suspension of pay for 90 days. there is no process for removing councillors from office. v A r <' m m ' o s m v 0 w � o 3 I to 1 Ontario Private Members Bill 5 Bill 5 seeks to address this. The Bill amends tWnicipal Act, 2 001 and the City of Toronto Act, 2 006. v 0 N The Stopping Harassment and Abuse by Local Leaders Act will 0 permit municipalities to direct the Integrity Commissioner to v 0 apply to the court to vacate a member's seat for failing to comply with the municipality's workplace violence or v A r <' harassment policies. i ° s v 0 a 3 010 1r 1 Ontario Private Members Bill 5 This helps keep workplaces safe. It's accountability, through a transparent and fair process that should exist but doesn't. v 0 Our Ask Today: 3 For council to pass a motion to endorse Bill 5 and write a a v letter of support to be sent to local MPPs, Premier Doug Ford, the Minister of Municipal Affairs and Housing, the Association v A of Municipalities of Ontario and MPP for Orleans, Stephen 0 Bla is. v 0 a 3 s 40 Now for tomorrow '.'. bakerd ° •• • Township of Oro- Medont. - a. a` Comparative Analysis December 31 , 2021 Council Presentation November 09, 2022 Independent Auditor's Report 00 0 w 0 In our opinion, the accompanying consolidated financial 3 statements present fairly, in all material respects, the financial position of the Township of Oro-Medonte as at December 31 , 2021 , and the results of its operations and cash flows for the o Z3 year then ended in accordance with Canadian Public Sector 07 Accounting Standards. 0 v Q U) (2). W r r bakertitLym Audit Procedures 00 Review of minutes of council 0 w 0 v Substantative Testing - Sampling - Analytical review - Management estimates Systems documentation and related control testing - Revenues Cn v - Disbursements CD - Payroll o - Journal entries v W r r bakertitLym Audit Overview - Matters of Communication CD Audit is complete pending: o w - Council approval of financial statements v - Receipt of signed representation letter 3 - Receipt of legal letter No significant difficulties encountered during the course ' 0 of our audit procedures: - No changes to initial audit plan - No disagreements or difficulties with management v - Excellent cooperation from management and staff Cn - Note for the uncertainty caused by COVID-19 (CD 0 CrI o Uncorrected audit difference noted: W - None r r bakertitLym Financial Assets at December 31 st 00 0 w 0 a) 3 2021 2020 2019 m Cash $ 26,413,897 $ 16,279,170 $ 13,164,695 Investments $ 10,257,999 $ 10,041 ,916 $ 9,624,917 Trade and other receivable $ 3,092,278 $ 3,210,170 $ 2,638,490 0 Taxes receivable $ 4,076,526 $ 5,600,324 $ 5,215,817 v Q $ 43,840,700 $ 35,131 ,580 $ 30,643,919 v (2). G 0 O v rn m W r r bakertitLym Financial Assets at December 31 st CT $30,000,000 0 W 0 $26,000,000 v 3 $20,000,000 m m v $16,000,000 0 $10,000,000 Cn v a $6,000,000 m � $0 v 1 0 2019 2020 2021 CO ■Cash Investments m ■Trade and other receivable Taxes receivable r r bakertitLym Financial Liabilities as at December 31 St 00 0 w 0 a) 3 2021 2020 2019 m Accounts payable and accrued liabilities $ 10,017,329 $ 9,753,423 $ 11 ,308,387 v Deferred revenue - obligatory reserve funds $ 7,995,867 $ 5,647,359 $ 4,064,676 0 Deferred revenue - other $ 294,397 $ 265,616 $ - Long term debt $ 12,818,858 $ 7,504,790 $ 8,646,432 Employee future benefits payable $ 282,882 $ 235,904 $ 243,878 C/) m $ 31 ,409,333 $ 23,407,092 $ 24,263,373 (2): G N O G) (D W � r r bakertitLym Financial Liabilities as at December 31 St $14,000,000 CT O w $12,000,000 O 3 $10,000,000 (D $8,000,000 (D O $6,000,000 Z3 CT $4,000,000 0 zT w Q $2,000,000 (n (D $0 5. CD rn 2019 2020 2021 (a w O ■Accounts payable and accrued liabilities Deferred revenue -obligatory reserve funds rn Deferred revenue -other Long term debt m �'' ■Employee future benefits payable bakertitLy WWI r m Non-Financial Assets as at December 31 st 00 0 w 0 a) 3 2021 2020 Net Financial Assets $ 12,431 ,367 $ 11 ,724,488 v Non-Financial Assets o Tangible capital assets 89,903,007 86,609,302 Other current assets 480,949 404,571 0 zT Prepaid expenses 442,687 331 ,934 Q $ 103,258,010 $ 99,070,295 cn (2). o v W CO bakertitLy r m Consolidated Statement of Operations 2021 2021 2020 Budget Actual Actual Total Revenues $ 36,354,076 $ 32,955,583 $ 33,537,637 q W Total Expenses 30,072,801 28,767,868 26,324,794 0 v PSAB Annual surplus 6,281,275 4,187,715 7,212,843 3 Accumulated Surplus - Beginning 99,070,295 91,857,452 1 p g g m Accumulated Surplus - Ending $ 103,258,010 $ 99,070,295 m v Operating Surplus Reconciliation $ 6,281,276 $ 4,187,716 $ 7,212,843 0 Amortization of tangible capital assets 4,551,795 5,073,924 4,605,111 Purchase of tangible capital assets (16,671,003) (8,508,348) (7,279,606) Gain on disposal of tangible capital assets (600,000) (63,265) (1,403,310) Proceeds on sale of tangible capital assets 600,000 203,984 2,234,713 v Change in unfunded employee future benefits - 46,978 (7,974) a Cn Transfer to reserves (1,647,934) (5,992,752) (6,034,148) Cn - Transfer from reserves 5,817,512 4,288,760 2,626,793 (9. m Long term debt issued 2,810,000 6,500,000 - (; Principal repayments of long term debt (1,141,645) (1,185,932) (1,141,642) co N Change in operating surplus - (3,786,064) (1,577,780) w °; Change in unfinanced capital - (765,000) 765,000 r r bakertitLycu Accumulated Surplus and Tangible Capital Assets P $120,000,000 CT 0 W 0 $100,000,000 v ,dw�d 3 $80,000,000 m m v $60,000,000 0 $40,000,000 0 zT v a $20,000,000 m v (9. CD � $0 v 0 2019 2020 2021 w Net Book Value of TCA Accumulated Surplus m r r bakertitLym Total Revenues, Expenses, and Annual Surplus P cr $35,000,000 0 W $30,000,000 0 v 3 $25,000,000 m (D D $20,000,000 v 0 D $15,0 00,000 `< 0 zT $10,0 00,000 a U) m $5,000,000 m �. rn � 0 $0 2019 2020 2021 m w Total Revenues Total Expenses Annual surplus r r bakertitLy m Financial Activities — Revenues 90 0 2021 2021 2020 0 Budget Actual Actual v Property taxation $ 23,031 ,181 $ 22,217,777 $ 22,071 ,50 User charges 4,884,581 5,441 ,798 5,310,54f Government of Canada 125,000 125,000 - m Province of Ontario 2,112,539 2,528,328 2,284,01( Other municipalities 70,500 63,504 88,44W Penalties and interest on taxes 530,000 632,477 611 ,02b<r Investment income 432,149 347,956 379,393a Developer contributions earned 3,027,746 556,153 373,84T Parkland fees earned 440,380 31 ,453 2,50& Federal gas tax earned 1 ,100,000 947,872 1 ,013,00W (Bain/(loss) on disposal of tangible capital assets 600,000 63,265 1 ,403,31 Q' `dotal Revenues $ 36,354,076 $ 32,955,583 $ 33,537,63�3 c o rn m w r r bakertitLym Financial Activities — Revenues Government of Canada CT 0.4% Other municipalities 0 0.2% G3 O / Penalties and interest on v taxes 1.9% 3 User charges 16.5% Investment income Province o 1.1/° M j Onta ' / Developer contributions N earned 1.7% O Parkland fees earned Z3 0.1% C Federal gas tax earned ;LJ \ 2.9% zT Gain/(loss)on disposal of tangible capital assets Property taxation 0.2% U) 67.4% M m rn � o rn m w r r bakertitLym Financial Activities — Expenses CO 0 w 0 2021 2021 2020 v Budget Actual Actual General government $ 5,922,689 $ 6,151 ,980 $ 4,929,243 IT Protection services 7,647,842 7,233,795 6,876,082 0 Transportation services 9,447,499 9,362,676 8,313,216 Environmental services 3,070,405 2,368,675 3,138,376 zT Recreation and cultural services 2,793,854 2,348,886 2,107,404 Q Planning and development 1 ,190,512 1 ,301 ,856 960,473 Total Expenses $ 30,072,801 $ 28,767,868 $ 26,324,794 CD W r r bakertitLym Financial Activities — Expenses 00 0 Environmental services 8.2% i3 0 v 3 Recreation and cultural Transportation ° services 32.5% services 8.2/o m 0 Planning and development ON � 4.5% 0. General government a 21.4% cn Protection servi cQ 25.1 v 1 T CD W h ^mm' 77 V/ lV W � bakertitL *Now 4 r m Expenses — Segmented Information 00 2021 2021 2020 0 w 0 Budget Actual Actual v 3 Salaries and benefits $ 12,928,536 $ 12,037,016 $ 11 ,162,825 Interest charges 308,749 333,448 264,429 v Materials 6,219,126 5,561 ,033 5,050,131 Contracted services 5,607,723 5,324,374 4,8075432 0 ZT External transfers 456,872 438,073 434,865 Q Cn Amortization 4,551 ,795 5,073,924 4,605,112 (D v Total Expenses $ 30,072,801 $ 28,767,868 $ 26,324,794 N O � (D W � r r bakertitLym Expenses — Segmented Information 00 0 w 0 External transfers Amortization 3 17.6% - I m m v Salaries and benefits o 41.8% Contracted services 18.5% v a Cn Materials cQ 19.3% m cQ w o CO h v rn m w Interest charges 1.2% r r Accumulated Surplus PO 2021 2020 Surplus (Deficit) o Invested in capital assets $ 77,084,149 $ 78,339,512 v Township 6,151 ,680 2,365,616 3 Unfunded employee future benefits (282,882) (235,904) Surplus $ 82,952,947 $ 80,469,224 v Reserves ° Working funds 5,331 ,081 5,365,572 Acquisition of capital assets 7,470,792 6,543,103 zT Water systems 6,491 ,180 5,910,722 Insurance 936,822 742,179 Cn Community halls 75,188 39,495 CD $ 20,305,063 $ 18,601 ,071 v o Accumulated Surplus $ 103,258,010 $ 99,070,295 W r r bakertitLym Reserves and Reserve Funds 00 $8,000,000 0 w 0 $7,000,000 v 3 $6,000,000 $5,000,000 m v $4,000,000 0 $3,000,000 $2,000,000 v a $1 ,000,000 Cn m $0 CD 2019 2020 2021 cri Working funds Acquisition of capital assets v W Water systems Insurance Community halls r r bakertitLm Tangible Capital Assets - Additions 00 Land 0 Improvements W 0 $66,798 v 3 Buildings $303,401 m m Infrastructure $5,092,989 ' 0 Vehicles `< $1,902,974 0 v a Cn m v CD Equipment M rn $1,002,872 o On rn m w r r Tangible Capital Asset Additions vs Amortization 0 w $1490009 000 v 3 $1290009000 $1050009000 v $890009000 0 $650009000 $490009000 v Q cn $290009000 CD $0 v 0 2019 2020 2021 W ■ Amortization TCA Additions r r bakertitLy m Tangible Capital Assets — Average Useful Life 00 0 w 0 30% 3 53% 54% 51% 68% m Amortizo Remaining 70% 47% 46% 49% 0 32% a cn m r gs ` s e e �. o�e,�e � Q,v��d�r J er�G e au�� r as'�<�ct � � N d`W V\{I r r bakertitLym Net Financial Assets — 3 Year Trend 00 0 w 0 a) 3 $11,724,488 $12,431,367 m m v o� $6,380,546 0 v Q Cn CD v to 2019 2020 2021 m W r r bakertitLym C'r* bakerti .. or r 25 10.a) F12022-17, Nelly Morrow, Director, Finance/Chief Financial Officer... Township of R 0 Report Proud Heritage, Exciting Future Report No. To: Prepared By: F12022-17 Council Nelly Morrow Meeting Date: Motion # November 7, 2022 2021 Draft Consolidated Financial Statements Roll #: R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended: • That Report No. FI2022-17 be received and adopted; • That Council approve the draft consolidated financial statements of the Corporation of the Township of Oro-Medonte for the fiscal year ended December 31, 2021 ; and, • That Staff proceed to publish the final audited consolidated financial statements for the fiscal year ended December 31, 2021 , upon receiving the Independent Auditors' Report. Background: The purpose of this report is to obtain Council's approval of the 2021 consolidated financial statements and to obtain Council's direction to publish the audited financial information as required by the Municipal Act (the Act). This report and its appendices are prepared in accordance with the Act as follows: • Section 286 (1) requires the Treasurer to report the financial affairs of the municipality to Council. • Section 294 (1) requires a municipality to prepare, for each fiscal year, annual financial statements in accordance with generally accepted accounting principles (GAAP) for local governments as recommended, from time to time, by the Public Sector Accounting Board (PSAB) of the Chartered Professional Accountants of Canada (CPAC). Finance November 7, 2022 Report No. F12022-17 Pagel of 4 Page 81 of 263 10.a) F12022-17, Nelly Morrow, Director, Finance/Chief Financial Officer... • Section 296 (1) requires a municipality to appoint an auditor, licensed under the Public Accounting Act, who is responsible for annually auditing the accounts and transactions of the municipality and expressing an opinion on the financial statements based on the audit. By-law 2021-025 was adopted by Council on March 10, 2021 , which appointed Baker Tilly KDN LLP, Chartered Accountants as the municipal auditor for the fiscal years 2020, 2021, and 2022. PSAB issues recommendations and reporting requirements that serve the public's interest by strengthening accountability in the public sector through the development, recommendation, and acceptance of accounting and financial reporting standards. Analysis: The audit was conducted in accordance with Canadian Generally Accepted Auditing Standards to obtain reasonable assurance as to whether the financial statements are free from material misstatement. Baker Tilly KDN LLP, Chartered Accountants provided an unqualified opinion that the consolidated financial statements present fairly, in all material respects, the financial position of the Township as at December 31 , 2021 , and the results of its operations for the year then ended. There are four required financial statements to be presented in municipal financial statements: a statement of financial position; a statement of operations; a statement of changes in net financial assets; and a statement of cash flows. The statement of financial position highlights four key areas that together describe the financial position of the Township: • Financial assets are assets that are cash or are converted into cash in the regular course of operations. • The non-financial assets, on the other hand, are assets used to provide services and are not converted to cash in the normal course of operations. • Net financial assets (liabilities) is unique to public sector financial reporting which is considered the municipalities' requirement to generate future revenues to fund past services and transactions. • The accumulated surplus (or in private sector terms, retained earnings) as there are no shareholder contributions or distributions. The statement of operations reports the net favourable or unfavourable performance from operations during the current accounting period. The statement displays the cost of Finance November 7, 2022 Report No. F12022-17 Page 2 of 4 Page 82 of 263 10.a) F12022-17, Nelly Morrow, Director, Finance/Chief Financial Officer... services provided, the revenues recognized in the period, and the difference between them. The statement of change in net financial assets tracks expenditures used to acquire and dispose of tangible capital assets, inventories of supplies, and prepaid expenses like insurance during the current reporting period. The statement of cash flow reports changes in cash and cash equivalents resulting from operations and shows how the Township financed its activities during the period and met its cash requirements. Financial / Legal Implications / Risk Management: There is no financial impact resulting from the adoption of the recommendations in this report. Policies/Legislation: Municipal Act, 2001 (Ontario) Section 286 (1) Section 294 (1) Section 296 (1) Corporate Strategic Goals: Prepare for Our Future Consultations: Audit Partner, Baker Tilly KDN LLP Attachments: • Appendix A — Draft Consolidated Financial Statements and Accompanying Notes Conclusion: It is recommended that: • Council approves the draft consolidated financial statements of the Corporation of the Township of Oro-Medonte for the fiscal year ended December 31 , 2021 ; and Finance November 7, 2022 Report No. F12022-17 Page 3 of 4 Page 83 of 263 10.a) F12022-17, Nelly Morrow, Director, Finance/Chief Financial Officer... • Council authorizes Staff to publish the final audited financial statements for the fiscal year ended December 31, 2021, upon receiving the Independent Auditors' Report. Respectfully submitted: Nelly Morrow, Director of Finance / Chief Financial Officer Approvals: Date: Andria Leigh, Deputy CAO/Director, Development Services November 4, 2022 Finance November 7, 2022 Report No. F12022-17 Page 4 of 4 Page 84 of 263 10.a) F12022-17, Nelly Morrow, Director, Finance/Chief Financial Officer... CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31, 2021 Page 85 of 263 10.a) F12022-17, Nelly Morrow, Director, Finance/Chief Financial Officer... CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31, 2021 TABLE OF CONTENTS Page Number MANAGEMENT REPORT INDEPENDENT AUDITOR'S REPORT CONSOLIDATED FINANCIAL STATEMENTS Statement of Financial Position 1 Statement of Operations and Accumulated Surplus 2 Statement of Change in Net Financial Assets 3 Statement of Cash Flows 4 Notes to the Financial Statements 5 - 16 Schedule of Tangible Capital Assets 17 Schedules of Segment Disclosure 18 - 19 Page 86 of 263 10.a) F12022-17, Nelly Morrow, Director, Finance/Chief Financial Officer... CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE For The Year Ended December 31, 2021 MANAGEMENT REPORT The accompanying consolidated financial statements of the Corporation of the Township of Oro-Medonte are the responsibility of management and have been approved by Council. The consolidated financial statements have been prepared by management in accordance with Canadian Public Sector Accounting Standards. Financial statements are not precise since they include certain amounts based on estimates and judgements. When alternative accounting methods exist, management has chosen those it deems most appropriate in the circumstances, in order to ensure that the financial statements are presented fairly, in all material respects. The Township maintains systems of internal accounting and administrative controls of high quality, consistent with reasonable cost. Such systems are designed to provide reasonable assurance that the financial information is relevant, reliable and accurate and the Township's assets are appropriately accounted for and adequately safeguarded. The Township's Council is responsible for ensuring that management fulfills its responsibilities for financial reporting and is ultimately responsible for reviewing and approving financial statements. Council reviews and approves the Township's financial statements for issuance to the members of Council, inhabitants and ratepayers of the Corporation of the Township of Oro-Medonte. Council meets periodically with management, as well as the external auditor, to discuss internal controls over the financial reporting process, auditing matters and financial reporting issues, to satisfy themselves that each party is properly discharging their responsibilities and to review the financial statements and the independent auditor's report. The consolidated financial statements have been audited by Baker Tilly KDN LLP in accordance with Canadian generally accepted auditing standards on behalf of the Township. Baker Tilly KDN LLP has full and free access to Council. November 9, 2022 Mayor Chief Financial Officer/ Treasurer Page 87 of 263 10.a) F12022-17, Nelly Morrow, Director, Finance/Chief Financial Officer... INDEPENDENT AUDITOR'S REPORT To the Members of Council, Inhabitants and Ratepayers of the Township of Oro-Medonte Opinion We have audited the consolidated financial statements of the Corporation of the Township of Oro- Medonte (the Township), which comprise the consolidated statement of financial position as at December 31, 2021, the consolidated statements of operations and accumulated surplus, change in net financial assets and cash flows for the year then ended, and notes to the consolidated financial statements, including a summary of significant accounting policies. In our opinion, the accompanying consolidated financial statements present fairly, in all material respects, the consolidated financial position of the Township as at December 31, 2021, and the results of its consolidated operations and its consolidated cash flows for the year then ended in accordance with Canadian Public Sector Accounting Standards. Basis for Opinion We conducted our audit in accordance with Canadian generally accepted auditing standards. Our responsibilities under those standards are further described in the Auditor's Responsibilities for the Audit of the Consolidated Financial Statements section of our report. We are independent of the Township in accordance with the ethical requirements that are relevant to our audit of the consolidated financial statements in Canada, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. Responsibilities of Management and Those Charged with Governance for the Consolidated Financial Statements Management is responsible for the preparation and fair presentation of the consolidated financial statements in accordance with Canadian Public Sector Accounting Standards, and for such internal control as management determines is necessary to enable the preparation of consolidated financial statements that are free from material misstatement, whether due to fraud or error. In preparing the consolidated financial statements, management is responsible for assessing the Township's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless management either intends to liquidate the Township or to cease operations, or has no realistic alternative but to do so. Those charged with governance are responsible for overseeing the Township's financial reporting process. Page 88 of 263 10.a) F12022-17, Nelly Morrow, Director, Finance/Chief Financial Officer... Auditor's Responsibilities for the Audit of the Consolidated Financial Statements Our objectives are to obtain reasonable assurance about whether the consolidated financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with Canadian generally accepted auditing standards will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these consolidated financial statements. As part of an audit in accordance with Canadian generally accepted auditing standards, we exercise professional judgment and maintain professional skepticism throughout the audit. We also: • Identify and assess the risks of material misstatement of the consolidated financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. • Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Township's internal control. • Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by management. • Conclude on the appropriateness of management's use of the going concern basis of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the Township's ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor's report to the related disclosures in the consolidated financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor's report. However, future events or conditions may cause the Township to cease to continue as a going concern. • Evaluate the overall presentation, structure and content of the consolidated financial statements, including the disclosures, and whether the consolidated financial statements represent the underlying transactions and events in a manner that achieves fair presentation. • Obtain sufficient appropriate audit evidence regarding the consolidated financial information of the entities or business activities within the Township to express an opinion on the consolidated financial statements. We are responsible for the direction, supervision and performance of the group audit. We remain solely responsible for our audit opinion. We communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit. Chartered Professional Accountants Licensed Public Accountants Peterborough, Ontario November 9, 2022 Page 89 of 263 10.a) F12022-17, Nelly Morrow, Director, Finance/Chief Financial Officer... CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE CONSOLIDATED STATEMENT OF FINANCIAL POSITION At December 31, 2021 2021 2020 Restated (Note 2) FINANCIAL ASSETS Cash (note 3) 26,413,897 16,279,170 Investments (note 4) 10,257,999 10,041,916 Trade and other receivable 3,092,278 3,210,170 Taxes receivable 4,076,526 5,600,324 TOTAL FINANCIAL ASSETS 43,840,700 35,131,580 LIABILITIES Accounts payable and accrued liabilities 10,017,329 9,753,423 Deferred revenue - obligatory reserve funds (note 7) 7,995,867 5,647,359 Deferred revenue - other 294,397 265,616 Long term debt (note 10) 12,818,858 7,504,790 Employee future benefits payable (note 8) 282,882 235,904 TOTAL LIABILITIES 31,409,333 23,407,092 NET FINANCIAL ASSETS 12,431,367 11,724,488 NON-FINANCIAL ASSETS Tangible capital assets (note 9) 89,903,007 86,609,302 Other current assets 480,949 404,571 Prepaid expenses 442,687 331,934 TOTAL NON-FINANCIAL ASSETS 90,826,643 87,345,807 ACCUMULATED SURPLUS (note 11) 103,258,010 99,070,295 The accompanying notes are an integral part of these financial statements 1 Page 90 of 263 10.a) F12022-17, Nelly Morrow, Director, Finance/Chief Financial Officer... CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE CONSOLIDATED STATEMENT OF OPERATIONS AND ACCUMULATED SURPLUS For the Year Ended December 31, 2021 Budget Actual Actual 2021 2021 2020 Restated (Unaudited) (Note 2) REVENUES Property taxation 23,031,181 22,217,777 22,071,567 User charges 4,884,581 5,441,798 5,310,544 Government of Canada 125,000 125,000 - Province of Ontario 2,112,539 2,528,328 2,284,010 Other municipalities 70,500 63,504 88,443 Penalties and interest on taxes 530,000 632,477 611,021 Investment income 432,149 347,956 379,393 Developer contributions earned 3,027,746 556,153 373,849 Parkland fees earned 440,380 31,453 2,500 Federal gas tax earned 1,100,000 947,872 1,013,000 Gain/(loss) on disposal of tangible capital assets 600,000 63,265 1,403,310 TOTAL REVENUES 36,354,076 32,955,583 33,537,637 EXPENSES General government 5,922,689 6,151,980 4,929,243 Protection services 7,647,842 7,233,795 6,876,082 Transportation services 9,447,499 9,362,676 8,313,216 Environmental services 3,070,405 2,368,675 3,138,376 Recreation and cultural services 2,793,854 2,348,886 2,107,404 Planning and development 1,190,512 1,301,856 960,473 TOTAL EXPENSES 30,072,801 28,767,868 26,324,794 ANNUAL SURPLUS 6,281,275 4,187,715 7,212,843 ACCUMULATED SURPLUS - beginning of year 99,070,295 91,857,452 ACCUMULATED SURPLUS -end of year 103,258,010 99,070,295 The accompanying notes are an integral part of these financial statements 2 Page 91 of 263 10.a) F12022-17, Nelly Morrow, Director, Finance/Chief Financial Officer... CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE CONSOLIDATED STATEMENT OF CHANGE IN NET FINANCIAL ASSETS For the Year Ended December 31, 2021 Budget Actual Actual 2021 2021 2020 Restated (Unaudited) (Note 2) ANNUAL SURPLUS 6,281,275 4,187,715 7,212,843 Amortization of tangible capital assets 4,551,795 5,073,924 4,605,111 Purchase of tangible capital assets (16,671,003) (8,508,348) (7,279,606) Gain on disposal of tangible capital assets (600,000) (63,265) (1,403,310) Proceeds on sale of tangible capital assets 600,000 203,984 2,234,713 Change in other current assets - (76,378) 18,352 Change in prepaid expenses - (110,753) (44,160) INCREASE/(DECREASE) IN NET FINANCIAL ASSETS (5,837,933) 706,879 5,343,943 NET FINANCIAL ASSETS - beginning of year 11,724,488 11,724,488 6,380,545 NET FINANCIAL ASSETS - end of year 5,886,555 12,431,367 11,724,488 The accompanying notes are an integral part of these financial statements 3 Page 92 of 263 10.a) F12022-17, Nelly Morrow, Director, Finance/Chief Financial Officer... CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE CONSOLIDATED STATEMENT OF CASH FLOWS For the Year Ended December 31, 2021 2021 2020 Restated (Note 2) CASH PROVIDED BY(USED IN) OPERATING ACTIVITIES Annual surplus 4,187,715 7,212,843 Items not involving cash Amortization of tangible capital assets 5,073,924 4,605,111 Gain on disposal of tangible capital assets (63,265) (1,403,310) Change in employee future benefits payable 46,978 (7,974) Change in non-cash assets and liabilities Trade and other receivable 117,892 (571,671) Taxes receivable 1,523,798 (384,507) Other current assets (76,378) 18,352 Prepaid expenses (110,753) (44,160) Accounts payable and accrued liabilities 263,906 (1,554,974) Deferred revenue-obligatory reserve funds 2,348,508 1,582,683 Deferred revenue-other 28,781 265,616 Net change in cash from operating activities 13,341,106 9,718,009 CAPITAL ACTIVITIES Purchase of tangible capital assets (8,508,348) (7,279,606) Proceeds on disposal of tangible capital assets 203,984 2,234,713 Net change in cash from capital activities (8,304,364) (5,044,893) INVESTING ACTIVITIES Purchase of investments (216,083) (1,069,136) Proceeds from matured investments - 652,137 Net change in cash from investing activities (216,083) (416,999) FINANCING ACTIVITIES Long term debt issued 6,500,000 - Debt principal repayments (1,185,932) (1,141,642) Net change in cash from financing activities 5,314,068 (1,141,642) NET CHANGE IN CASH 10,134,727 3,114,475 CASH - beginning of year 16,279,170 13,164,695 CASH -end of year 26,413,897 16,279,170 The accompanying notes are an integral part of these financial statements 4 Page 93 of 263 10.a) F12022-17, Nelly Morrow, Director, Finance/Chief Financial Officer... CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS For the Year Ended December 31, 2021 The Township of Oro-Medonte is a lower tier municipality in the Province of Ontario, Canada. It conducts its operations guided by the provisions of provincial statutes such as the Municipal Act, Municipal Affairs Act and related legislation. 1. SIGNIFICANT ACCOUNTING POLICIES These consolidated financial statements have been prepared in accordance with the standards in the Chartered Professional Accountants Canada Public Sector Accounting (PSA) Handbook. Significant aspects of the accounting policies are as follows: (a) Reporting Entity These consolidated financial statements reflect the assets, liabilities, revenues and expenses and accumulated surplus of the Township of Oro-Medonte. All interfund assets and liabilities and revenues and expenses are eliminated. (b) Tangible Capital Assets Tangible capital assets are recorded at cost which includes all amounts that are directly attributable to acquisition, construction, development or betterment of the asset. Initial costs for tangible capital assets that were acquired or developed prior to 2009 were obtained using historical cost information or using current fair market values discounted by a relevant inflation factor to the point of acquisition. The cost, less residual value, if any, of tangible capital assets is amortized on a straight-line basis, over the expected useful life of the asset, as follows: Land improvements 10-60 years Buildings 15-85 years Vehicles 3-40 years Equipment 5-40 years Infrastructure 6-100 years Tangible capital assets received as contributions are recorded at their fair value at the date of receipt and are also recorded as revenue. Tangible capital assets categorized as assets under construction are not amortized until they are put into service. 5 Page 94 of 263 10.a) F12022-17, Nelly Morrow, Director, Finance/Chief Financial Officer... CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS For the Year Ended December 31, 2021 1. SIGNIFICANT ACCOUNTING POLICIES, continued (c) Recognition of Revenues and Expenses Revenues and expenses are reported on the accrual basis of accounting. The accrual basis of accounting recognizes revenues in the period in which the transactions or events occurred that give rise to the revenue; expenses are recognized in the period the goods or services are acquired and a legal liability is incurred or transfers are due. Taxation Property tax billings are prepared by the Township based on assessment rolls issued by the Municipal Property Assessment Corporation (MPAC) and in accordance with the provisions of the Municipal Act, 2001. The Township's Council establishes the tax rates annually, incorporating amounts to be raised for local services, and amounts the Township is required to collect on behalf of the County and School Boards. From time to time property assessments are adjusted by MPAC through the reconsideration process or by the Assessment Review Board through the appeal process. Additional assessments, referred to as supplementary and omitted assessment can also be issued by MPAC in accordance with the Assessment Act. These adjustments and additional assessments are reported in the financial statements when amounts can be reasonably determined. The Township is entitled to collect interest and penalties on overdue taxes. These revenues are recorded in the period the interest and penalties are levied. Government Funding Government funding is recognized in the financial statements as revenues in the period in which events giving rise to the transfers occur, providing the transfers are authorized, any eligibility criteria have been met, and reasonable estimates of the amounts can be made. Other Revenue User charges are recognized as revenue in the year the goods and services are provided, with the exception of building permits that are recognized when the permits are issued. Investment income is recorded when earned. Federal gas tax, development charges and parkland fees are recognized in the period in which the related expenditures are recorded. (d) Non-financial Assets Tangible capital and other non-financial assets are accounted for as assets by the Township because they can be used to provide services in future periods. These assets do not normally provide resources to discharge the liabilities of the Township unless they are sold. (e) Reserves and Reserve Funds Certain amounts, as approved by Council, are set aside in reserves and reserve funds for future operating and capital purposes. Transfers to and/or from reserves and reserve funds are an adjustment to the respective fund when approved. 6 Page 95 of 263 10.a) F12022-17, Nelly Morrow, Director, Finance/Chief Financial Officer... CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS For the Year Ended December 31, 2021 1. SIGNIFICANT ACCOUNTING POLICIES, continued (f) Deferred Revenue Deferred revenue represents grants, user charges and fees which have been collected but for which the related services have yet to be performed. These amounts will be recognized as revenues in the fiscal year the services are performed. (g) Use of Estimates Certain items recognized in the consolidated financial statements are subject to measurement uncertainty. The recognized amounts of such items are based on the Township's best information and judgment. By their nature, these estimates are subject to measurement uncertainty and the effect on the consolidated financial statements or changes in such estimates in future periods could be significant. The Township's significant estimates include: • The amounts recorded for amortization of tangible capital assets are based on estimates of useful life and residual values; • The values of employee future benefit obligations and the amount of employee future benefits charged to operations depend on certain actuarial and economic assumptions; and • The amount recorded as allowance for doubtful accounts receivable is based on management's estimate of future payments on receivable account balances. 7 Page 96 of 263 10.a) F12022-17, Nelly Morrow, Director, Finance/Chief Financial Officer... CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS For the Year Ended December 31, 2021 2. RESTATEMENT OF PRIOR PERIOD The Township has restated its 2020 financial statements to correct for tangible capital assets removed in error. Adjustments necessary to the 2020 financial information as a result of the change are as follows: Adjustment to 2020 Tangible Capital Assets 2020 assets as previously stated $ 84,841,302 Land disposals previously overstated 1,768,000 Closing 2020 and opening 2021 net book value of tangible capital assets as restated $ 86,609,302 Adjustment to Opening 2021 Accumulated Surplus Accumulated surplus as previously stated Current fund $ 2,129,712 Capital fund 76,571,512 Reserves and reserve funds 18,601,071 97,302,295 Land disposals previously overstated 1,768,000 Opening 2021 accumulated surplus as restated $ 99,070,295 Adjustment to 2020 Annual Surplus 2020 annual surplus as previously stated $ 5,444,843 Gain on disposals of tangible capital assets previously understated 1,768,000 2020 annual surplus as restated $ 7,212,843 3. CASH Cash consists of the following: 2021 2020 Unrestricted 22,291,608 10,631,811 Restricted 4,122,289 5,647,359 26,413,897 16,279,170 8 Page 97 of 263 10.a) F12022-17, Nelly Morrow, Director, Finance/Chief Financial Officer... CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS For the Year Ended December 31, 2021 4. INVESTMENTS Investments, stated at cost, consist of the following: 2021 2020 RBC Dominion Securities 10,257,999 10,041,916 Investments consist of cash and fixed income GICs maturing between 2022 and 2026 earning interest at 1.190% to 4.859% per annum. Investments are recorded at cost which approximates fair market value. 5. OPERATIONS OF SCHOOL BOARDS AND THE COUNTY OF SIMCOE During 2021, requisitions were made by the County of Simcoe and School Boards requiring the Township to collect property taxes and payments in lieu of property taxes on their behalf. The amounts collected and remitted are as follows: School Boards County Amounts requisitioned and remitted 9,504,029 14,038,029 These amounts have not been included in the Consolidated Statement of Operations and Accumulated Surplus. 6. EXPENSES BY OBJECT The expenses for the year reported on the Consolidated Statement of Operations and Accumulated Surplus by object are as follows: Budget Actual Actual 2021 2021 2020 Restated (Unaudited) (Note 2) Salaries and benefits 12,928,536 12,037,016 11,162,825 Interest charges 308,749 333,448 264,429 Materials 6,219,126 5,561,033 5,050,131 Contracted services 5,607,723 5,324,374 4,807,432 External transfers 456,872 438,073 434,865 Amortization 4,551,795 5,073,924 4,605,112 30,072,801 28,767,868 26,324,794 9 Page 98 of 263 10.a) F12022-17, Nelly Morrow, Director, Finance/Chief Financial Officer... CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS For the Year Ended December 31, 2021 7. DEFERRED REVENUE - OBLIGATORY RESERVE FUNDS A requirement of the Chartered Professional Accountants Canada Public Sector Accounting Handbook, is that obligatory reserve funds be reported as deferred revenue. This requirement is in place as legislation and external agreements restrict how these funds may be used and under certain circumstances these funds may possibly be refunded. The balances in the obligatory reserve funds of the Township are summarized below: 2021 2020 Development charges 4,855,966 3,224,185 Parkland 1,123,929 1,064,918 Main Street Revitalization 1,988 1,947 Federal gas tax 809,208 442,543 Building Code Act 1,204,776 913,766 7,995,867 5,647,359 The continuity of deferred revenue -obligatory reserve funds is as follows: 2021 2020 Balance - beginning of year 5,647,359 4,064,676 Add amounts received: Development charges 2,187,934 1,371,563 Parkland 90,464 864,993 Main Street Revitalization 40 2,164 Federal gas tax 1,314,537 648,339 Building Code Act 291,011 130,765 3,883,986 3,017,824 Less transfer to operations: Development charges 556,153 373,849 Parkland 31,453 2,500 Main Street Revitalization - 45,792 Federal gas tax 947,872 1,013,000 1,535,478 1,435,141 Balance - end of year 7,995,867 5,647,359 10 Page 99 of 263 10.a) F12022-17, Nelly Morrow, Director, Finance/Chief Financial Officer... CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS For the Year Ended December 31, 2021 8. EMPLOYEE FUTURE BENEFITS PAYABLE The Township pays certain post-retirement benefits for extended health benefits on behalf of its retired employees. The Township recognizes these post-retirement costs in the period in which the employees rendered the services. The accrued benefit obligation and the net periodic benefit cost were determined using a discount rate of 3.0%. The accrued benefit obligation at December 31, 2021 of $282,882 (2020 - $235,904) and the net periodic benefit cost were determined by management and extrapolated to 2043. Actuarial valuations will be prepared when there are significant changes to the workforce. 9. TANGIBLE CAPITAL ASSETS The net book value of the Township's tangible capital assets are: 2021 2020 Restated (Note 2) General Land 10,201,289 10,213,283 Land improvements 644,014 763,134 Buildings 11,182,417 11,420,371 Vehicles 6,453,253 6,234,015 Equipment 5,768,055 5,962,824 Infrastructure Infrastructure 52,306,599 50,977,727 86,555,627 85,571,354 Assets under construction 3,347,380 1,037,948 89,903,007 86,609,302 For additional information, see the Consolidated Schedule of Tangible Capital Assets. During the year there were no write-downs of assets (2020 - $Nil) and no interest capitalized (2020 - $Nil). 11 Page 100 of 263 10.a) F12022-17, Nelly Morrow, Director, Finance/Chief Financial Officer... CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS For the Year Ended December 31, 2021 10. LONGTERM DEBT (a) The balance of long term debt reported on the Consolidated Statement of Financial Position is made up of the following: 2021 2020 OIPC debenture, interest of 1.91%, repayable in blended semi- annual payments of$358,570 to 2031 6,203,504 - OILC debenture, interest of 2.81%, repayable in blended semi- annual payments of$106,748 to 2021 - 209,080 OILC debenture, interest of 2.74%, repayable in blended semi- annual payments of$158,131 to 2024 904,902 1,190,486 OILC debenture, interest of 2.54%, repayable in blended semi- annual payments of$59,458 to 2026 555,074 657,927 OILC debenture, interest of 2.76%, repayable in blended semi- annual payments of$63,315 to 2027 695,799 801,041 OILC debenture, interest of 3.64%, repayable in blended semi- annual payments of$177,058 to 2038 4,459,579 4,646,256 12,818,858 7,504,790 (b) The long term debt in (a) issued in the name of the Township have been approved by by-law. The annual principal and interest payments required to service these liabilities are within the annual debt repayment limit prescribed by the Ministry of Municipal Affairs and Housing. (c) The Township acts as a collection agency for the Province of Ontario for tile drainage loans for individual ratepayers. The value of these loans outstanding at December 31, 2021 is $144,751 (2020 - $57,420). These loans and the related repayments are not reported on the Consolidated Statements of Financial Position, Operations and Accumulated Surplus Change in Net Financial Assets and Cash Flows. (d) Interest paid during the year on long term debt amounted to $333,448 (2020 - $264,429). 12 Page 101 of 263 10.a) F12022-17, Nelly Morrow, Director, Finance/Chief Financial Officer... CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS For the Year Ended December 31, 2021 10. LONG TERM DEBT, continued (e) The long term debt reported in (a) of this note is repayable as follows: Principal Interest Total 2022 1,302,157 330,906 1,633,063 2023 1,334,608 298,455 1,633,063 2024 1,367,917 265,146 1,633,063 2025 1,083,681 233,120 1,316,801 2026 1,109,996 206,806 1,316,802 2027 and subsequent years 6,620,499 982,655 7,603,154 12,818,858 2,317,088 15,135,946 11. ACCUMULATED SURPLUS 2021 2020 Restated (Note 2) Surplus/(Deficit) Township 6,151,680 2,365,616 Unfunded employee future benefits (282,882) (235,904) 5,868,798 2,129,712 Invested In Capital Assets Tangible capital assets - net book value 89,903,007 86,609,302 Long term debt (12,818,858) (7,504,790) Unfunded capital - (765,000) 77,084,149 78,339,512 Surplus 82,952,947 80,469,224 Reserves Insurance 936,822 742,179 Water systems 6,491,180 5,910,722 Community halls 75,188 39,495 Acquisition of capital assets 7,470,792 6,543,103 Working funds 5,331,081 5,365,572 Total Reserves 20,305,063 18,601,071 103,258,010 99,070,295 13 Page 102 of 263 10.a) F12022-17, Nelly Morrow, Director, Finance/Chief Financial Officer... CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS For the Year Ended December 31, 2021 12. PENSION AGREEMENTS Certain employees of the Township are eligible members of the Ontario Municipal Employees Retirement System (OMERS), a multi-employer pension plan. The Actuarial Opinion contained in the 2021 Annual Report disclosed total actuarial liabilities of $120,796 million in respect of benefits accrued for service with actuarial assets of $117,665 million indicating an actuarial deficit of $3,131 million. Because OMERS is a multi-employer plan, any pension plan surpluses or deficits are a joint responsibility of Ontario municipal organizations and their employees. As a result, the Township does not recognize any share of the OMERS pension surplus or deficit. The Township's required contributions to OMERS in 2021 were $805,648 (2020 - $751,458). 13. BUDGET FIGURES The budget, approved by the Township, for 2021 is reflected on the Consolidated Statement of Operations and Accumulated Surplus and the Consolidated Statement of Change in Net Financial Assets. The budget established for capital investment in tangible capital assets are on a project- oriented basis, the costs of which may be carried out over one or more years and, therefore, may not be comparable with current year's actual amounts. Budget figures have been reclassified for the purposes of these financial statements to comply with PSA reporting requirements. Budget figures are not subject to audit. 14. CONTINGENCIES The Township, in the course of its operations, is often named in lawsuits the outcomes of which are indeterminable at this time. No amounts in connection with these items have been reflected in these financial statements. During 1991, the County of Simcoe assumed the waste management of the Township pursuant to provincial legislation. In connection therewith, the Township transferred the property and related assets utilized in its waste management activities to the County. The legislation provides for financial adjustments to be made between the Township and County with respect to the transfer of these activities, the property and related assets. Settlements were reached for the related assets in prior years. Negotiations remain unresolved and indeterminate regarding the landfill sites and gravel pit property. Settlements will be reflected in the periods in which the settlements occur. 15. GOVERNMENT PARTNERSHIP The Township of Oro-Medonte is one of eight partner municipalities in the Severn Sound watershed supporting the Severn Sound Environmental Association (SSEA). The Township of Oro-Medonte's pro-rata share of the accumulated surplus of SSEA for 2021 of $89,135 (2020 - $53,910) has not been consolidated in the financial statements. In 2021, the Township contributed $99,369 (2020 - $91,322) to the SSEA and this is reported in the protection services expenses on the Consolidated Statement of Operations and Accumulated Surplus. 16. COMPARATIVE FIGURES Certain comparative figures were restated, where required, to conform with the current year presentation. The restatement did not affect the prior year annual surplus. 14 Page 103 of 263 10.a) F12022-17, Nelly Morrow, Director, Finance/Chief Financial Officer... CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS For the Year Ended December 31, 2021 17. SEGMENTED INFORMATION The Township of Oro-Medonte is a municipal government organization that provides a range of services to its residents. Township services are reported by function and their activities are separately disclosed in the segmented information. For each reported segment, revenues and expenses represent both amounts that are directly attributable to the segment and amounts that are allocated on a reasonable basis. Certain allocation methodologies are employed in the preparation of segmented financial information. Taxation, payments-in-lieu of taxes and certain unconditional government transfers are apportioned based on each segment's net requirements. The accounting policies used in these segments are consistent with those followed in the preparation of the consolidated financial statements as disclosed in Note 1. For additional information see the Consolidated Schedule of Segment Disclosure. General Government General government consists of the activities of Council and general financial and administrative management of the Township and its programs and services. Protection Services Protection services include police, fire, conservation authority and protective inspection and control. Transportation Services The activities of the transportation function include construction and maintenance of the Township's roads and bridges, winter control and street lighting. Environmental Services The environmental function is responsible for providing stormwater, communal tile beds, water and wastewater services. Recreation and Cultural Services The recreation and cultural services function provides indoor and outdoor recreational facilities and programs and library services. Planning and Development The planning and development services function manages commercial, industrial and residential development within the Township. 18. MUNICIPAL SERVICE CORPORATIONS Pursuant to Ontario regulation 599/06 of the Municipal Act, 2001, the Township incorporated two new municipal service corporations: Oro-Medonte Holdings Corp. and Oro-Medonte Utilities Corp. on January 1, 2020. The corporations are currently inactive in contemplation of transfer of assets related to Environmental Services in 2023. The new corporations will be responsible for the ownership, operation, maintenance and funding of the Township's drinking water, streetlights, stormwater management, communal tile beds and wastewater services. 15 Page 104 of 263 10.a) F12022-17, Nelly Morrow, Director, Finance/Chief Financial Officer... CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS For the Year Ended December 31, 2021 19. UNCERTAINTY CAUSED BY COVID-19 In March 2020, the World Health Organization categorized COVID-19 as a pandemic. The potential economic effects within the Township's environment and in the global markets, possible disruption in supply chains, and measures being introduced at various levels of government to curtail the spread of the virus (such as travel restrictions, closures of non-essential municipal and private operations, imposition of quarantines and social distancing) could have a material impact on the Township's operations. The extent of the impact of this outbreak and related containment measures on the Township's operations cannot be reliably estimated at this time. 16 Page 105 of 263 CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE CONSOLIDATED SCHEDULE OF TANGIBLE CAPITAL ASSETS For the Year Ended December 31,2021 (Restated-Note 2) General Infrastructure Land Assets Under Land Improvements Buildings Vehicles Equipment Infrastructure Construction Totals $ $ $ $ $ $ $ $ O N COST n Restated balance,beginning of year 10,213,283 2,161,719 16,291,089 11,275,547 10,344,458 97,309,711 1,037,948 148,633,755 N O Add: additions during the year - 14,291 152,519 1,214,342 297,981 4,519,783 2,309,432 8,508,348 N N Less: disposals during the year 11,994 - - 375,873 - 6,540 - 394,407 Balance,end of year 10,201,289 2,176,010 16,443,608 12,114,016 10,642,439 101,822,954 3,347,380 156,747,696 Z (U ACCUMULATED AMORTIZATION K Balance,beginning of year - 1,398,585 4,870,718 5,041,532 4,381,634 46,331,984 - 62,024,453 O Add: additions during the year 133,411 390,473 872,919 492,750 3,184,371 5,073,924 O Less: disposals during the year 253,688 253,688 Balance,end of year 1,531,996 5,261,191 5,660,763 4,874,384 49,516,355 66,844,689 0) NET BOOK VALUE OF TANGIBLE CAPITAL 0 ASSETS 10,201,289 644,014 11,182,417 6,453,253 5,768,055 52,306,599 3,347,380 89,903,007 O -1 N v =3 ec n (D (D O rn O (D N TI 0 �. W N (7 N 0 17 n (D CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE CONSOLIDATED SCHEDULE OF SEGMENT DISCLOSURE For the Year Ended December 31,2021 General Protection Transportation Environmental Recreation and Planning and Government Services Services Services Cultural Services Development Consolidated Revenues 0 Property taxation 2,428,254 11,156,192 5,053,526 119,621 2,346,568 1,113,616 22,217,777 User charges 243,413 1,438,594 276,530 3,013,325 223,489 246,447 5,441,798 v Government transfers-operating 1,960,081 8,647 - - 154,702 - 2,123,430 -1 Government transfers-capital - - 529,898 - - 529,898 N Other municipalities - 18,502 - 10,002 35,000 63,504 O Penalties and interest on taxes 632,477 632,477 N N Investment income 305,947 - 42,009 - 347,956 Developer contributions earned - 461,683 - 94,470 556,153 v Parkland fees earned - 31,453 31,453 Federal gas tax earned - - 947,872 - 947,872 z Gain/(loss)on disposal of tangible (D capital assets 34,435 24,835 3,995 - - - 63,265 `< Total revenues 5,604,607 12,646,770 7,273,504 3,174,955 2,860,684 1,395,063 32,955,583 O Expenses O Salaries and benefits 3,157,532 2,668,541 3,020,503 1,140,802 1,031,795 1,017,843 12,037,016 Interest charges - - 135,332 167,440 30,676 - 333,448 Materials 1,766,278 743,083 1,662,612 694,783 665,094 29,183 5,561,033 Contracted services 1,106,627 3,042,159 669,926 57,494 193,338 254,830 5,324,374 n External transfers 103,915 334,158 - - - - 438,073 p Amortization 133,423 347,069 3,874,303 291,146 427,983 5,073,924 Internal transfers (115,795) 98,785 17,010 -1 =i' -0 Total expenses 6,151,980 7,233,795 9,362,676 2,368,675 2,348,886 1,301,856 28,767,868 N v D ((DD Net surplus/(deficit) (547,373) 5,412,975 (2,089,172) 806,280 511,798 93,207 4,187,715 ((DD o C) v O (D N TI 0 D. W w D _n w 0 1$ 0. (D CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE CONSOLIDATED SCHEDULE OF SEGMENT DISCLOSURE For the Year Ended December 31,2020(Restated-Note 2) General Protection Transportation Environmental Recreation and Planning and Government Services Services Services Cultural Services Development Consolidated Revenues O Property taxation 5,079,461 4,632,029 5,297,176 2,427,872 1,765,725 2,869,304 22,071,567 w User charges 177,552 1,327,415 376,187 2,950,890 271,941 206,559 5,310,544 Government transfers-operating 1,686,391 23,555 - - 29,702 45,792 1,785,440 Government transfers-capital - - 498,570 - - 498,570 N Other municipalities - 60,050 - 28,393 88,443 O N Penalties and interest on taxes 611,021 - - - 611,021 N Investment income 315,044 - - 64,349 - 379,393 Developer contributions earned - 134,961 161,259 - 77,629 373,849 --1 Parkland fees earned - - 2,500 2,500 z Federal gas tax earned 1,013,000 - 1,013,000 (D Gain/(loss)on disposal of tangible capital assets 1,394,368 (7,461) 30,253 - (13,850) 1,403,310 Total revenues 9,263,837 6,170,549 7,376,445 5,443,111 2,133,647 3,150,048 33,537,637 O O Expenses Salaries and benefits 2,854,289 2,472,698 2,736,299 1,201,361 964,623 933,555 11,162825 Interest charges - - 264,429 - - - 264:429 Materials 1,074,247 684,933 1,496,566 1,244,070 522,720 27,595 5,050,131 (p Contracted services 823,505 3,027,449 622,368 69,715 265,072 (677) 4,807,432 0 External transfers 110,398 324,467 - - - - 434,865 O Amortization 129,030 314,809 3,193,554 612,730 354,989 4,605,112 Internal transfers (62,226) 51,726 - 10,500 - - Total expenses 4,929,243 6,876,082 8,313,216 3,138,376 2,107,404 960,473 26,324,794 N v 0 n (D Net surplus/(deficit) 4,334,594 (705,533) (936,771) 2,304,735 26,243 2,189,575 7,212,843 (DD O 0 ao O (D N TI W � _n w 0 19 (OD 10.b) F12022-16, Nelly Morrow, Director, Finance/Chief Financial Officer... Township of R 0 Report Proud Heritage, Exciting Future Report No. To: Prepared By: FI 2022-16 Council Nelly Morrow Meeting Date: Subject: Motion # November 09, 2022 Development Charges By-law Amendment Roll #: R.M.S. File #: Recommendation(s): Requires Action ❑X For Information Only It is recommended: 1 . That Staff Report No. FI2022-16 presented by Nelly Morrow, Director Finance/Chief Financial Officer, re: Development Charges By-law amendment be received and adopted; 2. That Council consider deferring the amendment to the Township of Oro-Medonte Development Charges By-law 2022-090 being put forward for adoption today, pending further information; and 3. That staff report back to Council in 2023 with updated information, post- enactment of Ontario Bill 23 and its regulations. Background: A Development Charges (DCs) Workshop was presented at the meeting of Council on August 18, 2022, prepared by Watson & Associates Economists Ltd. which recapped the purpose of DC.s along with a summary of changes to the Development Charges Act (D.C.A.) since the passage of the Township's 2019 DC By-law. Council requested that staff and Watson & Associates Economists Ltd. proceed with a background study and identify options for potential reductions to the non-residential development charges. The D.C.A outlines the mandatory timelines required for municipalities to create and/or amend their DC By-law. In order to meet those deadlines a Special Council meeting Finance November 9, 2022 Report No. F12022-14 Pagel of 4 Page 109 of 263 10.b) F12022-16, Nelly Morrow, Director, Finance/Chief Financial Officer... was set on September 7, 2022, Council received the Watson & Associates DC Report outlining several proposals and by-law amendment options available to the Township. Council directed staff and Watson & Associates Economists Ltd. to proceed with the amendment of the Township's DC By-law in accordance with option 2(b) as outlined in the presentation being to: • Reduce and discount the current non-residential charges with a $300,000 cap and a 75% discount on the non—residential rates after the $300,000. The draft amended by-law and background study was published on the Township's website and the mandatory public meeting followed on October 11 , 2022 where Watson & Associates Economists Ltd. provided a summary as required under the D.C.A. Analysis: Whether or not developers qualify for the exemption, the incentive could stimulate interest that Township staff can leverage as an opportunity to enlighten developers on the other benefits of doing business in the Township of Oro-Medonte. Historically, within the Township in the last 10 years only one non-residential development would have qualified for the proposed exception. Estimated future non- residential developments in the next few years include possibly two applications that would qualify for this exemption. The Township's DC By-law collects fees from all land developers (residential, commercial, and industrial) at the time a building permit is issued to help pay for the cost of infrastructure, such as roads, transit, water and sewer infrastructure, indoor/outdoor recreation, and fire facilities to accommodate growth. Growth projections indicate that the Township is expected to grow by nearly 4,480 residents by 2031, mainly concentrated in high-service areas such as Horseshoe Valley and Craighurst. The background study highlighted that two municipalities in Simcoe County provide an exception for industrial DCs (Orillia and Tay) and that the Township of Oro-Medonte has one of the lowest non-residential DC rates. If Council proceeds with adoption of this amended DC By-law, Council has no authority to waive the education portion of the DCs; however, the County of Simcoe has established a Development Charges Abatement Program (By-law No. 6798) that will allow for waving of the County Development Charges (expires January 31 , 2024) specific to those properties eligible for the exemption. Finance November 9, 2022 Report No. F12022-14 Page 2 of 4 Page 110 of 263 10.b) F12022-16, Nelly Morrow, Director, Finance/Chief Financial Officer... On October 25, 2022 Bill 23, More Homes Built Faster Act, 2022 was released which proposes changes to the D.C.A. Many stakeholders are continuing to monitor and provide up-to-date information regarding the proposed changes under the legislation and associated regulations. If passed, the legislative amendments will have a significant impact on funding for development and slow the potential increases to DCs. Some of the changes are listed below at a high level; • Exemption for residential units in existing rental residential buildings; • Exemption for additional residential units in existing and new residential buildings; • Removal of Housing as an eligible DC Service; • Reduction in DCs payable for rental housing developments • New Statutory Exemptions for affordable rental units, affordable owned units, attainable units, inclusionary zoning units, and non-profit housing; • Restrictions on the eligibility for DCs on land or an interest in land; • Mandatory 5-year phase-in for DCs for all DC By-laws passed after June 1, 2022 (retroactive); and • Limit maximum interest rates for DC deferrals to prime+1%. At this time, stakeholders are analyzing the proposed changes in hopes to provide valuable feedback to the Provincial government before Royal Assent. Financial / Legal Implications / Risk Management: There is no direct financial impact on the Township of Oro-Medonte as there is no guarantee that this incentive will result in non-residential buildings or that non-residential builds would expand their plans in order to take advantage of the incentive. If a developer were to qualify for this exemption, the DC reserves would have to be recovered through other non-DC sources (ie. Property Tax, User Rates, Reserves) Development Charges Activities as at Dec 31, 2021 General Fire Roads & HVSA Total Government Protection Structures Recreation Water Services Opening $33,661 $(156,960) $734,712 $2,602,930 $9,802 $3,224,185 Revenue D.C.A. 98,592 262,410 918,423 835,424 49,690 2,164,539 Interest 1,236 3,284 11,485 7,980 68 24,052 Total Revenue 99,828 265,694 929,907 843,404 49,758 2,188,591 Expenses Operating - - - (64,600) - (64,600) Capital - - 461,683 30,527 - 492,210 Total Expenses - - (461,683) (95,127) - (556,810) Finance November 9, 2022 Report No. F12022-14 Page 3 of 4 Page 111 of 263 10.b) F12022-16, Nelly Morrow, Director, Finance/Chief Financial Officer... Closing 1 $133,489 $108,774 1 $1,202,936 1 $3,351,206 $59,560 $4,855,966 Policies/Legislation: • Development Charges Act, 1997 S.O. 1997 c. 27 Corporate Strategic Goals: Prepare for Our Future Continuous Improvement & Fiscal Responsibility Consultations: Byron Tan, BA (Hons), MBE, PLE Watson & Associates Economists Ltd. Andria Leigh Deputy Chief Administrative Officer/Director, Development Services Attachments: • Amended By-law No. 2022-090 Conclusion: It is recommended that Council consider delaying the adoption of the amended By-law 2022-090, due to the unforeseen legislation changes introduced by the Province on October 25, 2022. Further, that staff report back to Council in 2023 with updated information, post enactment of Ontario Bill 23 and its regulations. Respectfully submitted: Nelly Morrow, Director Finance, Chief Financial Officer Approvals: Date: Robin Dunn, CAO Nov 2, 2022 Finance November 9, 2022 Report No. F12022-14 Page 4 of 4 Page 112 of 263 10.c) DS2022-128, Danielle Waters, Planner re: 2022-ZBA-12 Ron and Linda... Township of R 0 Report Proud Heritage, Exciting Future Report No. To: Prepared By: DS2022-128 Council Danielle Waters Planner Meeting Date: Subject: 2022-ZBA-12 Motion # November 9, 2022 Ron and Linda Beleskey Temporary Use By-law Roll #: Garden Suite (Granny Flat) R.M.S. File #: 4346-020-002-08100 4824 Line 5 North D14- Recommendation(s): Requires Action For Information Only It is recommended: 1 . That Report No. DS2022-128 be received and adopted. 2. That Zoning By-law Amendment Application 2022-ZBA-12 and Temporary Use By-law 2022-094 by Ron and Linda Beleskey, specifically to permit a Garden Suite for the lands known as 4824 Line 5 North for a period of up to twenty (20) years, be approved. 3. That the Clerk bring forward the appropriate by-laws to adopt a Temporary Use By-law and to execute an agreement for the lands known as 4824 Line 5 North, Township of Oro-Medonte, for the purposes of a Garden Suite for a period of up to twenty (20) years. 4. And that the applicant be advised of Council's decision under the Director, Development Services signature. Background: Ron and Linda Beleskey have submitted an application to permit a garden suite on the subject property municipally known as 4824 Line 5 North. The lands have an area of approximately 4.0 hectares (9.8 acres) and a lot frontage of approximately 181.6 metres (595.8 feet) on Line 5 North. The property currently contains a single detached dwelling and two detached accessory buildings. The applicant is proposing to keep the proposed Garden Suite on the subject property on a temporary basis for a period of up to twenty (20) years as provided for under the Planning Act. Development Services November 9, 2022 Report No. DS2022-128 Pagel of 8 Page 113 of 263 10.c) DS2022-128, Danielle Waters, Planner re: 2022-ZBA-12 Ron and Linda... Analysis: Section 39.1 of the Planning Act permits Council to authorize the temporary use of a Garden Suite for up to twenty years. Garden Suite is defined as "one unit detached residential structure containing bathroom and kitchen facilities that is ancillary to an existing residential structure and that is designed to be portable." Furthermore, The Act also allows Council to enter into an agreement with the landowner to deal with issues such as: • the installation, maintenance, and removal of the garden suite; • the period of occupancy of the garden suite by any of the persons named in the agreement; and • the monetary or other form of security that Council may require for actual or potential costs to the municipality related to the Garden Suite. The Township's updated Official Plan (OP) was adopted by Council on October 5, 2022 and is awaiting final approval from the County of Simcoe. In this regard, the existing Official Plan (1997) continues to be in effect and serves as the determinative policy regime for reviewing and evaluating the applicant's development proposal. The existing OP will be repealed once the updated OP is approved by the County. As a result, this report contains an overview of both the existing and updated Township Official Plans with respect to the proposed development on the subject lands. The subject land is designated `Agricultural' in the Township's current and adopted Official Plans and `Agricultural' in the County's Official Plan. The policies of the Township and County Official Plans, as well as Provincial Policies (Provincial Policy Statement and Growth Plan) have been reviewed and do not affect the context of the proposed development. Consistent with Section 39.1 of the Planning Act, the Township of Oro-Medonte brought forth a policy in 1997 outlining requirements for Garden Suites in the Township. It states that: a. The garden suite is not to be a mobile home; b. The garden suite utilizes existing services on the property; c. The existing driveway to the main residential dwelling is to be utilized for access and no new entrance from a public road be created for the garden suite; d. The garden suite has a minimum gross floor area of 50 square metres and a maximum gross floor area of 85 square metres; e. Approval for the increased usage of the septic system be obtained; f. An agreement be registered on title providing for the use of the lands; g. The garden suite not be transferable to another owner; and h. Appropriate securities are deposited with the Township to ensure that the agreement can be implemented. Section 4.10 of the Township's adopted Official Plan speaks to details regarding Garden Suite development such as utilizing the existing services, existing driveway and being a secondary and subordinate use to the main dwelling. It should be noted that the Development Services November 9, 2022 Report No. DS2022-128 Page 2 of 8 Page 114 of 263 10.c) DS2022-128, Danielle Waters, Planner re: 2022-ZBA-12 Ron and Linda... Garden Suite is not to be used as a rental dwelling unit for gain or profit, but to provide housing for the applicant's son, as indicated on the application. The proposed structure would conform to this section. The proposed Garden Suite will continue to use the existing driveway and septic. The Suite has a floor area of 67.0 square metres (720.0 square feet) and one attached deck. Upon site visit, staff noted an appropriate amount of space for the proposed suite. The proposed structure is located approximately 400.0 feet from the front lot line and will be visible from Line 5 North; however, in Planning Staff's opinion it will blend in with the residential character of the area and not appear out of place. In keeping with the Township's Garden Suite Policy, the landowners and occupants will be required to execute an Agreement prepared by Staff that outlines the conditions respecting the installation, and eventual removal of such dwelling unit. The Agreement requires the deposit of$2,500 as security in the case of default of such agreement. Once all parties (Township and owners,) have signed the Agreement, the Agreement will then be registered on title of the property. The property is zoned Agricultural/Rural (A/RU) in the Township's Zoning By-law. The Township's Zoning By-law permits single detached dwellings within the A/RU Zone. Unlike other Zoning By-law Amendment applications presented to Council, the temporary use does not propose to alter the A/RU Zone symbol applicable to the property, as shown on Schedule A20 of the Zoning By-law. Rather, the Temporary Use By-law paired with the Registered Agreement will allow for the specified use by the specific individuals listed, in addition to the existing use of the property. Financial / Legal Implications / Risk Management: A $2,500 security deposit is required as part of the agreement of the Garden Suite to ensure removal of the unit at the expiration of the agreement. Policies/Legislation: • Planning Act, R.S.O. 1990, c.P.13 • Provincial Policy Statement, 2020 • Growth Plan for the Greater Golden Horseshoe, 2020 • County of Simcoe Official Plan • Township of Oro-Medonte Official Plan • Township of Oro-Medonte Zoning By-law No. 97-95, as amended Corporate Strategic Goals: In 2021 , Council adopted the Township's Strategic Plan. The following Goals of the Plan are relevant to this application: Development Services November 9, 2022 Report No. DS2022-128 Page 3 of 8 Page 115 of 263 10.c) DS2022-128, Danielle Waters, Planner re: 2022-ZBA-12 Ron and Linda... Foster Safe and Inclusive Community Living & Business Growth • manage change, promote economic activity that does not negatively impact the Township's natural heritage features and attributes Consultations: • Township Operations Department: No comments. • Township Development Engineering: No objections. • Severn Sound Environmental Association: no objection Attachments: Schedule 1: Location Map Schedule 2: Aerial Photo Schedule 3: Applicant's Site Plan Schedule 4: Applicant's Drawing Conclusion: Planning Staff recommends that Zoning By-law Amendment Application 2022-ZBA-12 be approved, which would permit the approval of a Garden Suite Agreement on a temporary basis for a period of up to twenty (20) years in accordance with the appropriate agreement being executed by the landowners, occupants, and the Township. The application conforms to or is consistent with applicable Provincial, County and Township planning policies and represents good planning. Respectfully submitted: Danielle Waters Planner Approvals: Date: Derek Witlib, Manager, Planning Services November 3, 2022 Andria Leigh, Deputy CAO/Director Development Services November 3, 2022 Development Services November 9, 2022 Report No. DS2022-128 Page 4 of 8 Page 116 of 263 10.c) DS2022-128, Danielle Waters, Planner re- 2022-ZBA-12 Ron and Linda... Schedule 1: Location Map --Vasay Rd. — - 5011 5065 5108 -wean:mneRd' 4996 4i HorseshoeValleyRd 4962 PId.Barrie,Rd. 4967 4892 5133 5000 I 4850 Z N 4824�J 4877 4977 4798 4760 4742 47D6 ]4713 4917 4640 366 Mou Ust—Louis-Rd..--4Y. fi91 667 563 -913 4573 4573 379 Location ® Subject Lands Township o)f Proud Heritage,Exciting Future 4 ' 0 100 m File Number.2022-ZBA-12 41 Development Services November 9, 2022 Report No. DS2022-128 Page 5 of 8 Page 117 of 263 10.c) DS2022-128, Danielle Waters, Planner re- 2022-ZBA-12 Ron and Linda... Schedule 2: Aerial Photo —VaseyRd— -M...—n/e.RRdd: Aao Hoaseshoe Valley Rd - old.&arrie.Rd—r N "�Ridger"'d- 4850 h k 4824 Z } rn , 4877 c F tNt Aerial Photo -�� Toturuhip o Q Subject Lands Proud Heritage,,Exciting Future 0 100 M File Number 2022-ZBA-12 Development Services November 9, 2022 Report No. DS2022-128 Page 6 of 8 Page 118 of 263 10.c) DS2022-128, Danielle Waters, Planner re- 2022-ZBA-12 Ron and Linda... Schedule 3: Applicant's Site Plan 011 . I J�' i� 1D.qq J 1 Tf 13 7 , r 1Lt f h Cam S" Applicant's Site Plan �y Tr��of Proud Heritage,8xritinQ Future File Number:2022-ZBA-12 Development Services November 9, 2022 Report No. DS2022-128 Page 7 of 8 Page 119 of 263 10.c) DS2022-128, Danielle Waters, Planner re: 2022-ZBA-12 Ron and Linda... Schedule 4: Applicant's Drawing Sa Applicant's Elevations Township of � Proud He iwge,F—iti x Future File Number:202226A-12 Development Services November 9, 2022 Report No. DS2022-128 Page 8 of 8 Page 120 of 263 10.d) CS2022-023, Jennifer Whitley, Economic Development/Communications ... 1o,wnship of Report 0 Proud Heritage, Exciting Future Report No. To: Prepared by: CS 2022-23 Council Jennifer Whitley Meeting Date: Subject: Motion # November 9, 2022 Wayfinding Sign Fabrication Roll #: & Installation Award — Part B R.M.S. File #: CS-T-2022-001 Recommendation(s): Requires Action For Information Only It is recommended that: 1. That Report No. CS2022-23 be received and adopted; 2. That Tender CS-T- 2022-001 Wayfinding Signs Fabrication & Installation Award - Part B be awarded to Spectra Advertising, up to the total amount of $85,000 inclusive of HST, based on available funding; 3. That the Advisor, Economic Development & Communications be authorized to execute the appropriate agreements on behalf of the Township; 4. And that the bidders be thanked and notified under the Advisor, Economic Development & Communications' signature. Background: At the August 18, 2022 Council Meeting Part A of Tender CS-T-2022-001 was approved to be awarded to Spectra Advertising as per Report CS2022-19, for the fabrication and installation of the Gateway Signs. For further background information on the Wayfinding Strategy and implementation there are multiple reports and recommendations for reference: • Township Council supported that the Township's Wayfinding signs follow the RTO7 Sign Specifications (CS2020-25) in September 2020 — Municipal Wayfinding Signage Standards. • Wayfinding Strategy approved by Council in July 2021 . • Recommendations from Council Report CS2022-15 — Tourism Action Plan Implementation, endorsed by Council that the Township issue a tender for Municipal Gateway & Wayfinding Signs and approved the design of the Gateway Signs in July 2022. Corporate Services November 9, 2022 Report No. CS2022-23 Page 1 of 6 Page 121 of 263 10.d) CS2022-023, Jennifer Whitley, Economic Development/Communications ... An advertisement for Tender CS -T- 2022-001 Gateway & Wayfinding Signs Fabrication & Installation at various locations was posted on the Township website and advertised on the Biddingo (E-procurement portal) website. The original tender consisted of Gateway Signs (Part A) and Wayfinding Signs (Part B) Two (2) tender packages were received prior to the tender closing and two (2) quotations were received for each Part A & Part B. Due to grant funding requirements, Part A had tight timelines (installation complete prior to December 31, 2022) and specific restrictions and as such was executed first. Part B, which has an extended installation period, required further review and analysis which has now been completed. Analysis: An allocation for wayfinding signs was included in the 2022 capital budget, this budget has been leveraged with additional funds from multiple external partners and funding programs. The tender responses from both responders for Part B — Wayfinding Signs, exceeded available funding therefore staff needed to take a closer look at what signs to include in the first phase. Further analysis was necessary to reduce the scope of the Wayfinding Sign Phase 1 of the project rollout to align with the tender responses and budget availability. Given that Gateway Sign fabrication and installation has been awarded previously this is only in regards to Part B. Based on the current costs per sign, the Township is recommending the following total number of signs in Phase 1: • 21 Road Wayfinding Directional Signs • 36 Trail Wayfinding Directional Signs (Main trail access points and trail crossings) The results of the tender opening for "CS-T- 2022-001 Wayfinding Signs Fabrication & Installation"and based on the total number of signs to fabricate and install within available budgets including HST for the first phase are the following: PART B Total for the same amount of Traffic Maintenance* BIDDER signs including HST* Regional Signs $95,918.92 $285/hr Spectra Advertising $84,348.85 $500 as necessary * Total cost for the same amount of signs. Corporate Services November 9, 2022 Report No. CS2022-23 Page 2 of 6 Page 122 of 263 10.d) CS2022-023, Jennifer Whitley, Economic Development/Communications ... A total of $85,000 including HST is available from a combination of Township budgets and grant funding for the fabrication and installation of the wayfinding signs. • Township Budgets:$27,000 • Successful Funding Secured:$58,000* *Funding is available due to Council's support for the use of the RT07 Sign specifications and this requirement is a stipulation for the funding support from RT07 & Tourism Simcoe County. FIRST PHASE SIGN TYPES & TOTAL NUMBERS Example Roadway Signs Code & Sign Type Total number Vu-3 4 Parking lot ID Wooden Post Vt-2b 6 Rural directional route marker Wooden Post Vu-1 1 Library Urban directional 4 Memorial Park Wooden Post 4 Sports Complex Corporate Services November 9, 2022 Report No. CS2022-23 Page 3 of 6 Page 123 of 263 10.d) CS2022-023, Jennifer Whitley, Economic Development/Communications ... Vt-3 b 4 �■��■ Rural vehicular, pedestrian destination ID & regulatory Wooden Post Vt-1 6 Trailblazer directional Wooden Post 21 Trail Signs a) Pw-lb Trailhead Marker with u-channel 14 post - RT07 6-1.3 (print size approx. 12"x36-40") Main trail parking access points b) Pw-lb Trailhead Crossing 22 U-channel post - RT07 6-1.3 (print size approx. 12"x18-20") a_ Trail Crossing where no parking 36 The majority of the signs in this first phase will be concentrated in the south end of the Township, further phases will be rolled out based on available funding. Based on the above pricing that is within the approved funding allocation of $ 85,000, reference Corporate Services November 9, 2022 Report No. CS2022-23 Page 4 of 6 Page 124 of 263 10.d) CS2022-023, Jennifer Whitley, Economic Development/Communications ... checks and previous work, it is recommended that the contract for Part B be awarded to Spectra Advertising. Financial / Legal Implications / Risk Management: The approved funding allocation for Gateway Signs is $85,000. We are grateful to the multiple funding partners who have contributed to this first phase of the project: • RTO7 — Bruce Grey Simcoe — Wayfinding & Trail Signs • Tourism Simcoe County — Wayfinding Signs • Orillia & Lake Country Tourism — Trail Signs • Trails Connecting Communities — Simcoe County — Trail Signs Spectra Advertising Project Total Part B — Wayfinding Sign Fabrication & Installation Road Signs $60,000.00 Trail Signs $25,000 Approximate Total based on total available funding $85,000 Policies/Legislation: Purchasing and Tendering By-law — 2004-112 Corporate Strategic Goals: Prepare for Our Future Foster Safe and Inclusive Community Living & Business Growth Modernize Township Services Consultations: Director, Corporate Services Manager, Operations Corporate Services November 9, 2022 Report No. CS2022-23 Page 5 of 6 Page 125 of 263 10.d) CS2022-023, Jennifer Whitley, Economic Development/Communications ... Conclusion: The results of tender CS-T- 2022-001 Wayfinding Signs— Various Locations— Part 8 reflects competitive market pricing. It is recommended that Part B be awarded to Spectra Advertising, with a total budget of $85,000 inclusive of HST. The fabrication and installation of the signs must be complete by the end of spring 2023. A review of this first phase and consideration for the next phases will take place around the same time pending available funding. This will be an ongoing evolving project that will be determined by available funding and will take multiple phases to complete the recommendations in the Wayfinding Strategy. Respectfully submitted: Jennifer Whitley Advisor, Economic Development & Communications Approved Date Donna Hewitt, Director Corporate Services November 1, 2022 Andria Leigh, Deputy CAO & Director, Development Services November 1 , 2022 Corporate Services November 9, 2022 Report No. CS2022-23 Page 6 of 6 Page 126 of 263 10.e) OCS2022-28, Shawn Binns, Director, Operations and Community Servic... Inwnship �_f R eport Proud Heritage, Exciting Future Report No. To: Prepared By: OCS2022-28 Council Shawn Binns Meeting Date: Subject: Motion # November 9, 2022 Hawkestone Community Hall Roll #: R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended: 1 . That Report OCS2022-28 be received and adopted; 2. That staff proceed as outlined. Background: The Township operates five Community Halls in partnership with Community Boards of Management (Hall Boards) made up of community volunteers. The Hall Boards are responsible for the operation, programming and maintenance of the hall in partnership with the Township. Specifically, the Hall Boards are responsible to assist with facility booking administration, community programming and are responsible for all direct operating costs such as utilities, supplies, general upkeep and maintenance. The Township is responsible for the costs associated with insurance, water systems, and grounds maintenance, as well as expenses associated with health and safety. Operating and Capital projects are generally approved on a 50/50 cost share basis and approved by Council through the annual budget process. The Community Halls vary in age ranging from approximately 72-119 years old: Jarratt 1950 (est) Eady 1921 (est) Edgar 1903 (est) Hawkestone 1930 (est) Carley 1912 (est) There is strong sense of attachment, ownership and community identity associated with the Township's Community Halls. This has been cultivated over the years through: 1) community involvement in the management of the halls and 2) the fact that many of the halls are the remaining symbols of the hamlets in which they are located with many Operations and Community Services November 9, 2022 Report No. OCS2022-28 Page 1 of 4 Page 127 of 263 10.e�OCAS?022-28 Shawn Bir)n Director. erations and Community Servic... being con erte rom churches or schoo s 8 communitycilities. Over the years, the Community Halls and their respective Boards of Management have faced a number of challenges associated with facility maintenance, repair and renewal requirements, meeting financial obligations established through policy, as well as the ongoing recruitment and retention of volunteers. These challenges have been compounded by COVID-19 restrictions which forced the closure of the Halls in March of 2020 to April of 2022. In October 2022, the Township received communication from Mr. James Hamilton, President of the Hawkestone and Area Community Association (HAACA) informing that it has ceased its operations in facilitating community programming and management of the Hawkestone Community Hall (Attachment #1). The intent of this report is to outline short-term recommendations for use of the Hall while considering the development of long-term direction. Analysis: As outlined in previous reports, business plans, and master plans, the Township's model for the provision of Community Halls operated by Boards of Management is not sustainable in its current form. The viability of the Halls is threatened by the increase in costs to operate and maintain older stand-alone facilities, the ability to meet changing community needs as well as compliance for more stringent risk management, building, fire and accessibility regulations, and the ability to attract and retain volunteers to serve on Township Hall Boards. This has been compounded by the impacts of COVID-19 restrictions on the voluntary sector and a two-year closure of the Township's Community Halls. The use of several of the Halls has also changed over the past number of years. Brookestone Academy, a Not For Profit Private School is operating at both Carley and Eady Halls and a number of community uses are no longer occurring following the impacts of prolonged COVID-19 closures. While these changing uses do provide community benefit, they impact community use and as such consideration should be given to the objectives and expected benefits derived from the costs to operate the Community Halls. With respect to the Hawkestone Hall, current service and staffing levels would not provide for the Township to assume operation of the Hall. For this to occur, the Township would need to accept full responsibility of administration of bookings, cleaning and support for rentals. For example: to accommodate a 2-hour rental, the Township would need to provide staff for the administration of booking (showing the hall, walk- though, cleaning of the Hall, and inspection of the hall following rental). This would result in several hundred dollars of expenses only offset by $50 in revenue (assuming current $25/hr rental fee) and provide limited community benefit. In addition, the Township would assume full operating costs previously offset by community fundraising. Consideration would also need to be given on policy application and consistency across the other Township Community Halls. Operations and Community Services November 9, 2022 Report No. OCS2022-28 Page 2 of 4 Page 128 of 263 10.e) OCS2022-28, Shawn Binns, Director, Operations and Community Servic... The Parks and Recreation Master Plan (commenced in 2021) has reviewed the Community Hall model and will offer long-term policy guidance on the provision of the Township's Community Halls. The report will be presented to Council and the Community in early 2023. Following completion of the Master Plan, further direction from Council and community consultation will be required to establish mid to long-term direction on the provision of Community Halls. The timeline for this process will be dependent on direction from Council, however, it is anticipated that the process will occur through 2023 and any changes would not take effect until 2024. As previously outlined, the Township assuming the operation of the Hawkestone Hall for community use would not be feasible. As such, other uses were reviewed and an internal need for staff accommodation has been identified. The footprint of the Township Administration Offices (148 Line 7 South) remains unchanged since amalgamation in 1997 despite significant growth in service and staffing levels over the past 25 years. While remote work has provided some additional flexibility for staff accommodation, the existing footprint of the Administration Office cannot adequately address current needs. As part of the Township's short and long- term space planning discussions, there is a need to address accommodation of the Municipal Law Enforcement Division and re-establish the Neufeld Meeting Room currently being used by Municipal Law. Municipal Law Enforcement has reviewed the potential use of the Hall for its operations and it has been determined that the Hall would be suitable as an interim use, as the Township reviews longer term plans for the Hall and Township services. Accommodating Municipal Law Enforcement in the Hawkestone Community Hall would also assist in the monitoring of the facility and provide a benefit for the semi-fixed costs (utilities, maintenance, etc) now being carried by the Township. Furthermore, costs to accommodate Municipal Law through other means (i.e. lease of facility) are avoided. The downside is that the Hall would no longer be available for community use in the short-term. Since the re-opening of the Hall in April 2022, the Hall has been used on 3 occasions for private bookings, is used 1 x per week for a private fitness booking and has been used by the Hawkestone Singers for their annual concert which is scheduled to occur December 3, 2022. Given the current situation and need for future policy direction, the use of the Hawkestone Community Hall by the Municipal Law Enforcement Division provides an optimal interim use of the Hall. Financial/Legal/Risk Management: The Hawkestone Community Hall has a current accumulated deficit (result of operating funding shortfall) of $12,158.77 which will be addressed through the remittance of the $13, 661 raised by the Hawkestone and Area Community Association. Any remaining funding at 2022 year-end will be directed to the Recreation Reserve Fund. The Township will incur additional operating expenses previously borne by the Hall Board in 2022 and will be included in the 2023 budget. Operations and Community Services November 9, 2022 Report No. OCS2022-28 Page 3 of 4 Page 129 of 263 10.e) OCS2022-28, Shawn Binns, Director, Operations and Community Servic... Minor expenses will be incurred for furnishings which will be addressed within current budget allocations. These furnishings will be modular and transferable for other applications should use of the Hall change in the future. Policies/Legislation: Township Community Hall Service Levels Strategic Facility Plan Corporate Strategic Goals: Foster Safe and Inclusive Community Living and Business Growth Attachments Attachment # 1 — Letter from HAACA Conclusion: The Township's Community Hall Operating Model is predicated on volunteer and community involvement in the operation and use of the facilities. Despite efforts to foster community involvement in the Hawkestone and Area Community Association and Hall Board, the organization is ceasing its operations as it lacks volunteer involvement. The Township is reviewing the Community Hall Model and providing policy recommendations as part of the Parks and Recreation Master Plan. These recommendations will require further Council direction and community consultation prior to implementation. Given the current situation with the absence of an active Hall Board in Hawkestone, use of the Hall by the Municipal Law Enforcement Division provides an interim use of the Hall while longer term considerations are being reviewed in 2023. Respectfully Submitted: Shawn Binns PBDM, MBA Director, Operations and Community Services Approvals: Date Andria Leigh, MCIP, RPP Deputy CAO/Director, Development Services November 3, 2022 Operations and Community Services November 9, 2022 Report No. OCS2022-28 Page 4 of 4 Page 130 of 263 10.e) OCS2022-28, Shawn Binns, Director, Operations and Community Servic... Hawkestone And Area Community Association 1993-2022 To the Township of Oro-Medonte It is with great sadness that after more than 29 years of teamwork with the Township, the Hawkestone And Area Community Association is no longer able to function as stewards of the Hawkestone Hall. As you know, many of the members have worked with and for the community for more than 30 years. Those years that have slipped by have unfortunately taken it's toll, with too many of our group passing away, moving out of the area or just calling it quits. Despite our efforts to involve the community to come out and volunteer or join our board over the last five or so years, we have been unsuccessful in attracting new blood. Please find attached a bank draft with a total of $13,661.06 payable to The Township of Oro-Medonte. This represents the total of all monies in the possession of the Hawkestone And Area Community Association. I would like to express my heart felt appreciation to both present and past Township Councils as well as Township staff for the support and friendship that they have shown our Board and it's members over the years. I C�e James Hamilton President Hawkestone And Area Community Association aka (the last man standing) Page 131 of 263 10.f) DS2022-134, Catherine McCarroll, Intermediate Planner re: Consent ... Township of Report r 0 Proud Heritage, Exciting Future Report No. To: Council Prepared By: DS2022-134 Catherine McCarroll, Intermediate Planner Meeting Date: Subject: Motion # November 9, 2022 Consent Application 2022-B-31 by Amanda & Michael Barker Roll #s: 750 Mount St. Louis Road East R.M.S. File #: 4346-020-003-10900 D10- Recommendation(s): Requires Action For Information Only It is recommended: 1. That Report No. DS2022-134 be received and adopted. 2. That Consent Application 2022-B-31 by Amanda & Michael Barker, to permit a boundary adjustment having a lot frontage of 45.0 metres (147.6 feet), an irregular lot depth and an area of approximately 0.65 hectares (1 .6 acres) to be added to the north west corner of the property located at 4728 Line 10 North, be deferred to provide the applicants with the opportunity to address the comments from the Nottawasaga Valley Conservation Authority. 3. And that the applicant be advised of Council's decision under the Secretary- Treasurer's signature. Background: Consent Application 2022-B-31 was presented to the Development Services Committee on November 2, 2022. The application was deferred by the Committee to provide the applicant time to address the comments from the Nottawasaga Valley Conservation Authority (NVCA) and Township Planning Staff. Since the meeting, the agent obtained a letter from their lawyer confirming that the benefitting lands (north west portion of 4728 Line 10 North) are in fact a separately conveyable parcel. On this basis the proposed boundary adjustment would not result in the creation of a new lot and would not meet the definition of development outlined by Provincial policy documents. The NVCA provided additional comments dated November 4, 2022, see Schedule 10 to this report. The subject lands are located on the north east side of the intersection of Mount St. Louis Road East and Line 9 North. The subject lands contain a single detached dwelling and a detached accessory building. The benefitting lands (4728 Line 10 North) Development Services November 9, 2022 Report No. DS2022-134 Page 1 of 17 Page 132 of 263 10.f) DS2022-134, Catherine McCarroll, Intermediate Planner re. Consent ... are split in two by the CP rail line. The landlocked portion of the benefitting lands to the north west of the rail line is vacant and the lands to the east of the rail line contain a single detached dwelling and several agricultural buildings. Surrounding land uses predominantly consist of woodlots and agricultural uses (Refer to Schedules 1 and 2). Purpose of Application 2022-B-31: The purpose of Consent Application 2022-B-31 is for a boundary adjustment to provide access and the required frontage to the landlocked portion of the lands located in the north west corner of 4728 Line 10 North to permit the construction of a single detached dwelling and an accessory building. The details of the proposed consent (severance) are: Lands to be Severed Lands to be retained Total Merged lands from 750 Mount St. (750 Mount St. Louis (4728 Line 10 Louis Road East and Road East) North)* Added to 4728 Line 10 North Frontage: Approximately Approximately Approximately 45.0 m 147.6 ft. 460 m 1,509.2 ft. 45.0 m 147.6 ft. Depth: Irregular Irregular Irregular Area: Approximately Approximately Approximately 0.65 ha 1.6 ac. 26.5 ha 65.4 ac. 9.0 ha 22.2 ac. Use: I Vacant I Residential and woodlot I Vacant *This includes the landlocked portion of 4728 Line 10 North (northwest of the railway line) and the severed lands. Policies, Legislation and Analysis: Planning Staff provided a thorough policy analysis of the applicable policies, specifically: the Provincial Policy Statement (PPS), A Place to Grow: Growth Plan for the Greater Golden Horseshoe (2020), County of Simcoe Official Plan, Township Official Plan and Township Zoning By-law 97-95, which was presented in Staff Report DS2022-129. The letter from the applicant's solicitor confirming that the benefitting lands and the lands on the east side of the railway line are two separate conveyable parcels were circulated to the County of Simcoe and the NVCA for review and consideration, based on their previous comments. County Planning Staff provided additional comments to the Township dated November 4, 2022 (see Schedule 11), stating that they have no policy objection to the application as proposed; however, they advise the applicant to be cognizant of the potential limitations for the use of the reconfigured lot which is in the County Greenlands designation. Staff received additional NVCA comments confirming that their position has not changed. Their additional comments can be found on Schedule 10 to this report. Given the applicant's lawyer's letter that confirmed the parcels are two separately conveyable lots, the proposed boundary adjustment application would be considered a lot adjustment for legal or technical reasons under the Provincial Policy Statement and Development Services November 9, 2022 Report No. DS2022-134 Page 2 of 17 Page 133 of 263 10.f) DS2022-134, Catherine McCarroll, Intermediate Planner re. Consent ... would be permitted through the policies. Similarly under A Place to Grow: Growth Plan for the Greater Golden Horseshoe, the proposed Boundary Adjustment would not be considered to meet the definition of development as defined. However, as a result of the NVCA's additional comments, Planning Staff remains of the opinion that the application has not demonstrated conformity with the Growth Plan and as such, Planning Staff's opinion has not changed from the previous Staff Report. Financial / Legal Implications / Risk Management: Potential financial and legal implications should the decision of Council be appealed to the Ontario Land Tribunal (OLT) and Council chooses to defend their decision. Policies/Legislation: • Planning Act, R.S.O. 1990, c. P.13 • Provincial Policy Statement, 2020 • A Place to Grow: Growth Plan for the Greater Golden Horseshoe, 2020 • County of Simcoe Official Plan • Township of Oro-Medonte Official Plan, 1997 • Township of Oro-Medonte Official Plan, adopted 2022 • Township of Oro-Medonte Zoning By-law No. 97-95, as amended Corporate Strategic Goals: In 2021, Council adopted the Township's Corporate Strategic Plan 2021-2023. The application is consistent with the following Goal of the Plan: Foster Safe and Inclusive Community Living & Business Growth: Guide growth while protecting the environment, support community events, facilitate utility and infrastructure plans. Consultations: A notice sign was posted on the property and notice of the application was circulated to agencies, Township Departments and to assessed property owners within a 60-metre (200 feet) radius of the lands. As of the preparation of this report, the following comments have been received from Township Departments and external agencies: • Township Infrastructure and Capital Projects — Under the Road Network Plan, Mount St. Louis Road has been identified as a collector road requiring a 23.Om ROW. As such Operations will require a 3.Om widening across both the severed and retained parcels. • Township Development Engineering — No objection. Development Services November 9, 2022 Report No. DS2022-134 Page 3 of 17 Page 134 of 263 10.f) DS2022-134, Catherine McCarroll, Intermediate Planner re. Consent ... • Nottawasaga Valley Conservation Authority (NVCA) — See Schedule 9 and 10 to this report. Attachments: Schedule 1: Location Map Schedule 2: Aerial Map Schedule 3: Proposed Boundary Adjustment Schedule 4: County Official Plan — Land Use Schedule 5: Township Official Plan — Land Use Schedule 6: Existing Zoning Schedule 7: Township Official Plan, adopted 2022 — Land Use Schedule 8: Township Official Plan, adopted 2022 — Natural Heritage, Water Resources and Hazards Schedule 9: Nottawasaga Valley Conservation Authority comments dated October 24, 2022 Schedule 10- Nottawasaga Valley Conservation Authority comments dated November 4, 2022 Schedule 11: County of Simcoe comments dated November 4, 2022. Conclusion: Based on Planning Staff's analysis of this application and the NVCA's additional comments, it is recommended that Consent Application 2022-B-31 for the purpose of a boundary adjustment be deferred to provide the applicants with the opportunity to address the comments from the Nottawasaga Valley Conservation Authority. Respectfully submitted: Catherine McCarroll, RPP Intermediate Planner Approvals: Date: Andria Leigh, MCIP, RPP Deputy CAO/Director of Development Services November 7, 2022 Development Services November 9, 2022 Report No. DS2022-134 Page 4 of 17 Page 135 of 263 10.f) DS2022-134, Catherine McCarroll, Intermediate Planner re. Consent ... Schedule 1: Location Map ---vaseraa.— 4875 -r,00nsmne-Rd. 4882 • sw Horses hoeNa I IeyRd. O{d6arrieRtl. 4804 4765 4728 Mount-St:Louis_Rd E. 4728 Z 7.50 m C 4734 J 765 935 881 4554 4565 4517 881 4472 Location17/771 �. 4 Subject Lands Tuumslti- Proud Heritage,Exciting Future 0 100 m File Number:2022-B-31 41 Development Services November 9, 2022 Report No. DS2022-134 Page 5 of 17 Page 136 of 263 10.f) DS2022-134, Catherine McCarroll, Intermediate Planner re. Consent ... Schedule 2: Aerial Photo .t Horseshoevallcw Rd� _ - e 4040 765 +a' Y:` 3 Z 4734a��! 4 f e L.4U1S Mount St - , At 4554 4565 k,W- 7a r6 Aerial Photo ` 0 Subject Lands Totunship of Proud Heritage,Exciting Future 0 100 M File Number:2022-B-31 I l l l Development Services November 9, 2022 Report No. DS2022-134 Page 6 of 17 Page 137 of 263 10.f) DS2022-134, Catherine McCarroll, Intermediate Planner re. Consent ... Schedule 3: Proposed Boundary Adjustment LJ 4 3 ti 41f UP 73 `mil ID Y *� -rr � { CD o m N N G 0 E I Development Services November 9, 2022 Report No. DS2022-134 Page 7 of 17 Page 138 of 263 10.f) DS2022-134, Catherine McCarroll, Intermediate Planner re. Consent ... Schedule 4: County Official Plan — Land Use YaseyRd. Ma-0naMne Rd. xHor esh I VM1,-Rd� ald.narrie-Rd� C �Ridgevftead 'Z I Q1 C J Z a! C 'J q�lount-SiC is_Rd._E. County of Simcoe — Land Use M Subject Lands Agricultural f Greenlands Taumslrip of _ Rural Proved Heritage,Exciting Fnture o aoo rn File Number:2022-6-31 N I r I I I Development Services November 9, 2022 Report No. DS2022-134 Page 8 of 17 Page 139 of 263 10.f) DS2022-134, Catherine McCarroll, Intermediate Planner re. Consent ... Schedule 5: Township Official Plan — Land Use —YaseyRd.— -M oonsM RdM Hurseshce•Valley-Rd ald.narrjeRtl� rr Ridges P (V J Z i7+ Maunt St Cuss R !E. Township Official Plan - Land Use M Subject Lands 4 �I► 4 Om Township o_f Environental Protection Two [=Agricultural Proud Heritage,Exciting Future Mineral Aggregate Resources-Licensed 0 300 m File Number:2022-13-31 N I j j Development Services November 9, 2022 Report No. DS2022-134 Page 9 of 17 Page 140 of 263 10J) DS2022-134, Catherine McCarroll, Intermediate Planner re. Consent ... Schedule 6: Existing Zoning �VaseyRd.— — �1� AIRU QA -M°°nsMneRd. �� • Ea idy-Staton Q' A/RU RorseshceHalley-Rd. Ofd.e_ieR N � tiRitlge�t?°�`� A/RU A/RU E Z 0 T A/RU LC �J AfRU Mount"5t. -ouis A/RU 4 E Z AfRU c� d C J � mount-St. i7 Rid.E. M •MAR2 AR2 AfRU A/RU MAR1 A/RU Q E — E A/RU E E AfRU JA/RU AfRU 7RU Existing Zoning WRU(Agricultural/Rural) EM Subject Lands EP(Environmental Protection) 0 TOCUrtSI MARI(Mineral Aggregate Resource One) tt�1 df _ MAR2(Mineral Agregate Resource Two) - J Proud Heritage,Exciting Future 0 1,000 Meters File Number:2022-B-31 I i i i I Development Services November 9, 2022 Report No. DS2022-134 Page 10 of 17 Page 141 of 263 10.f) DS2022-134, Catherine McCarroll, Intermediate Planner re. Consent ... Schedule 7: Township Official Plan, adopted 2022 — Land Use �VaseY'Rd.— Eady Station-R: -MoonstaneRd*--�\ HorseshceNalley-Rd� Ofd.e_ieRA. C.rr d �Ridge�R°.- JJ Mount St:Louis R dOE� I� Z' o� c J MountrStTLou"�s RHT_E. I �l- Township Adopted Official Plan (2022) - Land Use %'j Subject Lands Will Layer M Highway Commercial M Rural Settlements Agricultural Mineral Aggregate Resources M Settlement Area Toumship of Employment Area Recreational Shoreline � Greenlands C Rural M Eighth Line Special Polity Area Proud Heritage,Exciting Future Rural Residential 0 300 rt1 File Number:2022-E-31 Ili 11 Development Services November 9, 2022 Report No. DS2022-134 Page 11 of 17 Page 142 of 263 10.f) DS2022-134, Catherine McCarroll, Intermediate Planner re. Consent ... Schedule 8: Township Official Plan, adopted 2022 - Natural Heritage, water resources and hazards —YascyRd. _ —_ Eady Station EX 61 _Moonstone/.Rd norenoevueyRa� OIdBarrieRd�r �RidgeN Rezo� Z \\�vJll O 1� L Moant=st:Louis Rd.E. w I'� t-M-OuFt St.-I —is Rd!E. _ a � f J 1 i Township Adopted Official Plan (2022) - Natural Heritage I Subject Lands Woodlands Surface Water Treed MNR Un Evaluated Wetlands Hedgerow Permanent Streams Tolvnshipoj Plantation Intermittent Streams �& Proud Heritage,Exciting Future 0 300 m File Number:2022-B-31 I I I I Development Services November 9, 2022 Report No. DS2022-134 Page 12 of 17 Page 143 of 263 10.f) DS2022-134, Catherine McCarroll, Intermediate Planner re. Consent ... Schedule 9: Nottawasaga Valley Conservation Authority Comments dated October 24, 2022 z Nottawasaga Valley Conservation Authority f October 24, 2022 :_,ENT E,., Township of Oro-Medonte 148 Line 7 South Oro-Medonte, Ontario LO L 2E4 Attn: Abbey Dedora Development Services Assistant dannincnoro-medonte.ca RE: NVCA Coniments for a Consent 750 Mount Saint Louis Road East Township of Oro-Medonte Township File No,. 7022-B-31 NVCA.ID #55747 Nottawasaga Valley Conservation Authority [NVCA] staff is in receipt of a consent application for a bo indary adjustment to facilitate the construction of a single detached dwelling on a landlocked parcel of land that is currently not considered "developable". It is our understanding that the purpose of the application, if approved would provide the necessary lot frontage to be able to provide access to the landlocked parcel and frontage requirements under the Township's Zoning By-law to qualify as a building lot. In preparing these comments the following documents were reviewed: Notice of Public Hearing, prepared by Township of Ora-Medonte, dated October 17, 2022. Staff has reviewed this application as per our delegated responsibility from th-e Province to represent provincial interests regarding natural hazards identified in Section 3.1 of the Provincial Policy Statement (PPS 2020) and as a regulatory authority under Ontario Regulation 172106.The,application has also been reviewed through our role as a public body under the Planning Act as per our CA Board approved policies and per our Municipal Partnership,and Service Agreement with the Township. Ontario Requlation 172106 1. This property fal s within an area affected by Ontario Regulation 172/06 (the Authority's Development,Interference with Wetlands and Alterations to Shorelines and watercourses Regulation) for floodplain and meander erosion hazards associated with Medonte Creek. 2. The property is also regulated due to beings within 124m of a locally significant wetland. Staff note that the lands subject to the boundary adjustment contain a locally significant wetland and associated buffers. 3. In general, NVCA Planning&Regulations Guidelines does not s ippoit development within significant wetlands and within 30 metres of a wetland feature. Ndtta wasaga Valley Corkservatjen Aki&d6Htyt 8195 8th Line,UtiDpia,QM LGM IT4 705.424.1479.plannino na[a.❑n_ta d member of ConEewahan OnLvAo s ic.a.4n.Ca Development Services November 9, 2022 Report No. DS2022-134 Page 13 of 17 Page 144 of 263 10.f) DS2022-134, Catherine McCarroll, Intermediate Planner re: Consent ... NVCA.Comments for Consent 750 WouotShidl Louis Read E3!L Township i3F Oru-Medonte- TowHship File N[+.2422-B-31 NYCA iO #55747 Gaialiet 24r 2022 Provincial PORY Statement (2020) The PPS defines development tc be the creation of a new lot, a change in Land use, or the construction of buildings and structures requiring approval under the Planning Act. The intent of the proposed consent can be described as the following: + no new lot being created • no change in the existing land use + no proposed construction of any buildingsJstructires It is NVCA staffs' opinion that the proposed consent is considered development in relation to applicable policies for Natural Hazard and Natural Heritage Features within the PPS. The severed parcel is currently vacant t nd functions as environmentally sensitive open space due to the presence uF.a significant wetland and woodlot features. Natural Hazard - Reciulatory Comments 4, Staff note he retained lands contain the above referenced floodplain and meander erosion hazards and do not have an impact on the proposed boundary adjustment. Natural Heritage Advisory Comments 5. Policies within the Prrc°vincial Policy Statement do not permit development and site alteration in significant wetlands or significant woodlands, unless it has been demonstrated that there v.-ill be no negative impacts on the natural features or their ecological functions. 6. In addition, policies within the PPS prohibit development and site alteration adjacent to sig nificant natura I heritage features unless it unless the eco log icaI finction of the adjacent lands has been evaluated and it has been demonstrated that there will be no negative impacts on the natural futures or on their ecological functions. 7. NVCA staff also advise that the benefitting lands may not have the ability to be developed an due to the presence of a significant wetland and woodlot features -which cover approximately 80% of the Landlocked parcel. S. NVCA staff also note the same area described above is designated uCreenlands" finder the County of Simcoe official Plan as well as the entire severed parcel. g. At this time, NVCA staff do not recommend a Natural Heritage Evaluation as undertaking this study will likely not produce a favourable outcome or result in the approval of this application. Conclusion The subject application proposes to provide access to the landlocked parcel using lands that are fully regulated for significant wetlands and within a contiguous woodland. The Nottawasaga Malley Conservation Authority (NVCA) has reviewed this application al l based upon our mandate and policies under the Conservation Authorities Act, we are not in support of this.application for the following reason: • The: proposal is not consistent with the Provincial Policy Statement and would I'MMC: natural heritage features on the property. Page 2 ,s[ 3 Development Services November 9, 2022 Report No. DS2022-134 Page 14 of 17 Page 145 of 263 10.f) DS2022-134, Catherine McCarroll, Intermediate Planner re. Consent ... NVCA CommL-iiLs fur Cui1meriL 750 Houat Seirrl L6uiS Ruad Eb3t Township of Oro-Meclorile Town55hip File No..2022-B-31 NVCA ID 955747 GEtaber 24,202Z Thank you for circulating this application and please forward a copy-of any decision and notice of.any appeals filed for the above referenced application. Please feel free to contact the undersigned at ext. 222 or k4varjla-eo!5:-nvca,on.ca should you require any further information or clarification with regards to any matters contained herein. Sincerely, I atelyn Wardlaw, Planner I Rage 3 Di'3 Development Services November 9, 2022 Report No. DS2022-134 Page 15 of 17 Page 146 of 263 10.f) DS2022-134, Catherine McCarroll, Intermediate Planner re. Consent ... Schedule 10: Nottawasaga Valley Conservation Authority Comments dated November 4, 2022 Goon g Cat-ierin Thank you for following up and I apologize for the delayed response — I tack a deeper look into the file and discussed internally. NVCA staff s comments remai-i the same for the Unevaluated wetland feature on the property. The proposed access for the boundary adjustment Id be located within the unevaluated wetland and would requ re an EIS to confirm there are no concerns (which may not produce favourable results). Although no new lot is be'ng created, tiilere is the possibility for change in the existing land Lase (as t-ie se vered parcel nas the potential for development). Any setbacks from the raiIv,ay may also have an Impact on the potential location for the access 'from My a nclers'tandr ing this is a. 30m setback rioted in Section 5.29 in the zoning I ylaw). hope this helps to provide some insight mooring forward. Please let me know if you have any further questions or require additional clarification. Kindly, Katelyn wardlaw (she/her/hers) Planner I Nottawasaga Valley Conservation Authority 8195 8th Liner Utopia, ON LOrV1 1TO T 705-424-1479 ext. 222 kwardlaw@nvca.on.ca I wwxv.nvca.on.ca Development Services November 9, 2022 Report No. DS2022-134 Page 16 of 17 Page 147 of 263 10.f) DS2022-134, Catherine McCarroll, Intermediate Planner re. Consent ... Schedule 11: County of Simcoe comments dated November 4, 2022. Good afternoon Catherine, Thank you for circulating the County on a boundary adjustment application for lands municipally known as 7S0 Mount St.Louis Road East and 4728 Line 10 North in the Township of Oro-Medonte.According to a letter provided by the Deane Ewart Law Office,County Planning staff understand that the land municipally known as 4728 Line 10 North was separated by CPR Railway property and is two separate lots.The application proposes to sever approximately 0.64 ha(1.6 ac.)from 75D Mount St.Louis Road East to be added to the abutting property at 4728 Line 10 North(Northwest of railway line).The resulting lot area for the subject lands 750 Mount St.Louis Road East will be approx.26.2 ha (64.8 ac.)and far 4728 Line 10 North(Northwest of raihvay line)will be approx.9.0 ha(22.1 ac.).It is also understood that No new lot would be created as a result of the proposed boundary adjustment. Please note that the subject lands are designated"Greenlands"and"Agricultural"on Schedule 5.1 Land Use Designations to the County-of Simcoe Official Plan and are mapped"Primeag-riculturol areas"in the Agricultural System land base map by OMAFRA.Further,the subject lands are regulated by the N'ottawasago Valley Conservation Authority(NVCA).NVCA comments may provide direction on the proposed development in relation to environmental constraints on the subject lands. As per County of Simcoe Official Plan section 3.8.15,The following uses may be permitted in the Greenlands designation: i. Agricultural uses, if. Agficulture-related uses; ii1. €n-farm diversified uses; iv. Forestry on public lands or in County forests in accordance with an approved management plan and sustainable forest practices; V. Forestry on private lands as permitted by the Countys Forest Conservation Bylaw or by a local municipality's tree bylaw under the Municipal Act,2D01; vi. Mineral aggregate operations,if approved through a local Official Plan amendment; vii. Outdoor passive recreational uses;and will. Subject to demonstrating that the lands are not within a Prime agricultural area,residential dwelling units on lots which were approved prior to the approval date of this policy(May 9,2016). It is County Planning staff understarldi rig that the applicant is considering to use the reconfigured lot,4726 Line 1D North(Northwest of railway fine)for residential purposes.Please note,as per County of Simcoe Officfai Flan policy 3.8.15(vifl),residential dwelling unit may be permitted in the Greenlands designation subject to demonstrating that the lands are not within a prime agriculturaiarea,and the lot was approved prior to the approval date of this policy which is May 9,2016. Based on our review and considering that No new lot is being created and that the objectives of the County"s Greenlands designation will not be compromised;although the County Planning Department has no policy objection to the application as proposed,we do want the applicant to be cognizant of the potential limitations for the use of the reconfigured lot which is in the Greenlands designation. Please circulate a copy of any future notices associated with this application to the attention of the County of Simcoe Planning Department via plannin4•nofices@simcoe.ea.If you have any questions or require further information,please do not hesitate to contact the undersigned at 7D5-726-9300 Ext.1157 or ishan.maggo@simcoe.co Best regards, Ishan NIaggo,RPP I AITP Planner II County of 5i mcoe,Planning Department Phone:(705)726-9300,extension-1157 fmorl:I.shon.ARo44o@simcae-crr Web:wwur.slmcoe-Cc Development Services November 9, 2022 Report No. DS2022-134 Page 17 of 17 Page 148 of 263 11 .a) CS2022-22, Vanessa Cooper, Executive Assistant, Mayor & Council anzo ... Township of R epoft I Proud Heritage, Exciting Future Report No. To: Prepared by: CS2022-22 Council Vanessa Cooper, EA Mayor and Council & CAO Meeting Date: Subject: Motion # November 9, 2022 Corporate Projects Status Update — July, August, Roll #: September, October, 2022 R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended: 1. That Report No. CS2022-22 be received. Background: As requested by Council and identified in Report CSI 2013-05, Township staff commenced reporting on Corporate Project Implementation in October 2013. This report provides Council with snapshot details of both capital project implementation as well as other projects of significance to the municipality. As identified at the June 22, 2016 meeting of Council, the structure has been reduced to show a one-year rolling report, with the history retained on the website within previous Corporate Projects Status Update reports. Attached as Appendix A is the July, August, September, October 2022 Corporate Project report. Analysis: Not applicable. Financial / Legal Implications / Risk Management: Not applicable. Corporate Services November 9, 2022 Report No. CS2022-22 Pagel of 2 Page 149 of 263 11 .a) CS2022-22, Vanessa Cooper, Executive Assistant, Mayor & Council an... Policies/Legislation: Not applicable. Corporate Strategic Goals: • Modernize Township Services • Prepare for Our Future • Support our Workforce • Foster Safe and Inclusive Community Living and Business Growth Consultations: Senior Management Team Project Managers Attachments: Appendix A: Corporate Project Tracking — July, August, September, October, 2022 Conclusion: That the update on corporate projects be received for information. Respectfully submitted: Vanessa Cooper Executive Assistant, Mayor and Council & CAO Approvals: Date Donna Hewitt, Director, Corporate Services November 1, 2022 Andria Leigh, Deputy CAO & Director, Development Services November 1 , 2022 Corporate Services November 9, 2022 Report No. CS2022-22 Page 2 of 2 Page 150 of 263 Appendix A Project Tracking—July,August, September, October 2022 CAO's Office Project Ward Leads Date Status Continuous All Robin Dunn/ September, October 2021 - Process refinement and documentation Improvement Donna continues. (CI) Initiative Hewitt - Focus has shifted to include added v attention on change management as key 0 success factor in process change N implementation. O November, December 2021 - Projects and process development is N January, February 2022 ongoing. N N March,April 2022 - Projects are ongoing. Some reassignment of roles required due to staff W changes m May,June 2022 - Projects ongoing with additional projects N initiated. n July-October 2022 - Projects ongoing 0 0 Long term All SMT September, October 2021 - Remote Work Policy endorsed by -0 m Accommodation Council. Planning - Implementation of the Remote Work m Policy application process underway—will CID have direct impact on long term c accommodation planning in the short term. November, December 2021 -SMT continue to review growth and m January, February 2022 service level considerations for inclusion in 2023 business plan. T. cc March,April 2022 -Space capacity challenges within the iv Administration Centre are under review by SMT with further adjustments required ° given ongoing COVID restrictions and ri health concerns. 0 rn w May, June 2022 - Remote work schedules being modified to Qo accommodate space capacity challenges n and provide for business continuity. 0 c 0 v July-October 2022 Continue to review accommodation needs in business planning. Township All Robin September, October 2021 -Corporate modifications proposed and Organization Dunn/Andria supported by Council. Review Leigh/Donna Hewitt November, December 2021 - No change January, February 2022 March,April 2022 - No long term modifications however temporary adjustments implemented due n to staff changes. co May,June 2022 No change 0 N N July-October 2022 - No change N N Township All Robin September, October 2021 -Strategic Plan draft modified with input Strategic Plan Dunn/Donna from Council. W Hewitt/Andria - Plan endorsed by Council, communicated m Leigh to staff and the public;website and N corporate reporting updated to reflect new v Ian. n 0 November, December 2021 - Updated Strategic Plan reference 0 January, February 2022 incorporated into reporting template. m March,April 2022 - Implementation ongoing and will be m considered as part of the 2023/2024 0 budget process. May,June 2022 - Implementation ongoing m July-October 2022 -Implementation ongoing CD CD Finance v Project Ward Leads Date Status cn _ N Z7 ° Corporate Services v wProject Ward Leads Date Status 0 Communications All Jenny Legget/ November, December 2021 Social Media 90 Strategy& Plan Jennifer Whitley January, February 2022 -Facebook followers increased from 3,582 n to 3,629 0 c 0 v -Twitter followers increased from 4,091 to 4,124 -YouTube subscribers increased from 332 to 343 -Continued use of graphics platform to enhance the Townships brand ensuring appropriate images with social media posts v COVID-19 Communication C� -Continued external and internal CD N communication pertaining to COVID-19 0 utilizing a variety of mediums including: iv print, social media, Township website, N video, portable signage and e-mail. ry v General Communication =3 m -Internal communication pertaining to N COVID-19 (Council &staff) and general v corporate initiatives n -Preparation of the February/March, 2022 0 digital edition of North Simcoe Life m including Council's Timely Topic 7 -Preparation of the Spring 2022 m Community Information Guide for distribution though Metroland media newspapers (Barrie Advance, Orillia Today < m and Midland Mirror) and availability on the D Township's website N -Preparation of delegation briefing notes U) m for the 2022 Rural Ontario Municipal a) Association conference w -Preparation of speaking points pertaining to Township corporate initiatives of .� wparticular public interest (i.e. road 0 rehabilitation etc.) 90 n 0 0 v -Response to media inquiries and interview requests regarding Township business and initiatives -Communication assistance provided to internal departments regarding corporate initiatives and operational matters -Communication assistance provided to Township committees as required -Ongoing required documentation resulting 0 from the Township's declared State of N Emergency o March,April 2022 Social Media iv -Facebook followers increased from 3,629 N to 3,710 iv -Twitter followers increased from 4,124 to v 4,135 m -YouTube subscribers increased from 343 to 355 W -As a way to connect with individuals that n might not follow the Township on 0 Facebook or Twitter,the Township m established an Instagram channel in early 2022 with 287 followers to date m x -Continued use of graphics platform to enhance the Township's brand ensuring appropriate images with social media posts < m D COVID-19 Communication -Continued external and internal cc m communication pertaining to COVID-19 v utilizing a variety of mediums including. print, social media,Township website, video, portable signage and e-mail. rw Ongoing documentation as required pertaining to the Township's 90 response/monitoring of COVID-19. n 0 c 0 v General Communication -Internal communication pertaining to COVID-19 (Council &staff) and general corporate initiatives -Preparation of the April/May and June/July 2022 digital editions of North Simcoe Life including Council's Timely Topic -Preparation of speaking points pertaining CD to Township corporate initiatives of O particular public interest iv -Preparation of FAQs regarding the City of N Orillia's municipal comprehensive review NJ process v -3 media releases were issued pertaining m to smoke and CO detection alarms, N Ukrainian flag raising, and availability of v naloxone kits in Township facilities o -Response to media inquiries and interview 0 requests regarding Township business and m initiatives -Communication assistance provided to m internal departments regarding corporate initiatives and operational matters -Communication assistance provided to < m Township committees as required D May,June 2022 Social Media U) L -Facebook followers increased from 3,710 u) m to 3,774 v 8„ -Twitter followers increased from 4,135 to =� C' 4,160 -YouTube subscribers increased from 355 .� rn to 366 0 90 n 0 0 v -Instagram followers increased from 287 to 378 since establishing the channel is early 2022 -Continued use of graphics platform to enhance the Township's brand ensuring appropriate images with social media posts COVID-19 Communication v -Timely external and internal 0 communication pertaining to the status of N COVID-19 utilizing a variety of mediums o including: print,social media,Township iv website, video, and e-mail. N -Ongoing documentation as required _ pertaining to the Township's v response/monitoring of COVID-19. m General Communication W -Internal communication (Council &staff) o pertaining to corporate initiatives 0 -Preparation of the August/September m digital edition of North Simcoe Life including Council's Timely Topics x -Preparation of speaking points pertaining CD to Township corporate initiatives of 0 particular public interest < m -3 media releases were issued pertaining y to the official opening of the Shanty Bay N Fire Hall and Sod Turning Ceremony for (n cc m construction of a new Fire Hall located in W East Oro,the Craighurst Public Art Project, rn and the Township's Economic Development Strategy rw -2 media advisors were issued regarding the official opening of the Shanty Bay Fire 90 Hall and Sod Turning C remony for n 0 c 0 v construction of a new Fire Hall located in East Oro -Response to media inquiries and interview requests regarding Township business and initiatives -Communication assistance provided to internal departments regarding corporate initiatives and operational matters -Communication assistance provided to 0 Township committees as required N -Communication assistance provided O regarding the 2022 Municipal and School iv Board Election N July-October 2022 Social Media N -Facebook followers increased from v 3,774 to 3,880 m -Twitter followers increased from 4,160 U) to 4,189 v -YouTube subscribers increased from n 366 to 392 00 -Instagram followers increased from m 378 to 538 since establishing the 7 channel is early 2022 m -Continued use of graphics platform to enhance the Township's brand � ensuring appropriate images with social < m media posts D ro U) COVID-19 Communication (as required) u) m -External and internal communication v pertaining to the status of COVID-19. -Ongoing documentation as required pertaining to the Township's .� wresponse/monitoring of COVID-19. 90 General Communication n 0 0 v -Internal communication (Council & staff) pertaining to corporate initiatives -Preparation of the October/November digital edition of North Simcoe Life including Council's Timely Topic -Preparation of speaking points pertaining to Township corporate initiatives of particular public interest -3 media releases were issued 0 pertaining to the Craighurst Public Art N Project(1 supplementary release in 0 addition to previously issued media iv releases),the Township's Tourism N Destination Action Plan, and results of N the 2022 Municipal Election as -1 media statement was prepared and m issued regarding the Ever After Music N Festival v -Response to media inquiries and o interview requests regarding Township 0 business and initiatives m -Preparation of Ministerial delegation 7 briefing notes for the 2022 AMO m (Association of Municipalities of Ontario)conference, &correspondence to Ministries following delegations < m -Communication assistance provided to D internal departments regarding N corporate initiatives and operational U' m matters(i.e. Line 15 North traffic a) U, calming etc.) r' 00 -Communication assistance provided to Township committees as required .� w -Communication assistance provided regarding the 2022 Municipal and 90 School Board Election 0 0 0 v Simcoe County All Donna Hewitt/ November, December 2021 -Tourism Product Gap Analysis Project Economic Jennifer Whitley January, February 2022 completed, presented to Council, shared Development on the website and with stakeholders Funding -Tourism Action plan RFP process began, Application Bannikin Tourism&Travel was selected as consulting firm. Process has begun including background review and working through engagement plan and in market review.Working with O-M Chamber and 0 Orillia& Lake Countryon the project team. N March,April 2022 -Tourism Action Plan engagement O activities—surveys and one on one iv interviews and in-market assessment. N N May,June 2022 -Tourism Action Plan Finalized and prepared for Council presentation. n<i -Report posted to Township website and m shared with stakeholders. -staff developing the work plan for implementation n -report will go to Simcoe County Economic 0 Development early Sept. m July-October 2022 -Tourism Action Plan adopted by m Council. x -Updated report to Simcoe County, 0 remaining funding will be spent on the update of the Economic Development m Strategy Update, support of the y Wayfinding Strategy Implementation, N and Economic Development initiatives cc m including implementation of the Tourism Action Plan. C9 Orillia& Lake All Donna Hewitt/ September, October 2021 -Virtual AGM held 0 N Country Tourism Jennifer Whitley -Strategic Planning process underway— a; anticipate completion by early 2022 ° -MAT funding from City of Orillia is Q° providing opportunity for additional n 0 c 0 v marketing leverage and activities including support for Township tourism businesses -Partnership with Destination Ontario and the Township to host a media Fam trip to showcase rural Oro-Medonte and agri- tourism experiences. -continue working collaboratively on the blog stories, fall included Glen Oro an Unforgettable Getaway 0 Fall for Oro-Medonte this October N Fall Colour Road Trip o Artisanal Gourmet Foods, Body care & rNv More N -stories were promoted through paid social N media advertising v -support of the Hometown Hockey event =3 m November, December 2021 - Updated Strategic Plan in development to N January, February 2022 be finalized March 2022. v -2022 Visitor Guide printed for distribution n March 2022. 00 -Tap Into Maple—March 2022 with 6 m Township producers/businesses 7 participating. m -Beginning to market outside of the region again -applying for funding for tourism < m enhancements and marketing across the D region N -partner on a new photo/video opportunity u) m for winter and maple v a, -Holiday Blog stories were shared r' o March,April 2022 -Visiting local business for Visitor Guide 0 v Distribution .� w -Successful with additional program ° funding applications tp n 0 0 v -Spring Flavours &Tap Into Maple promotions -Applying for funding from Tourism Simcoe County& RT07 -Follow through on a Tourism Readiness Program and recommended actions -Seeing an increase in people staying in the area, events back on at the Casino driving traffic C� May, June 2022 -AGM—September 13—Quayle's N Brewery 0 -Summer events bringing more traffic to N the area, more overnight stays N -Ramara to implement a MAT N -Funding for bike racks and additional v tourism related signs across the region m -Running digital campaigns N -New large digital billboards, along major v highways, travelling billboards in downtown n Toronto 00 July-October 2022 -AGM held in September at Quayle's m -Planning for 2023 Visitor Guide 7 -Partnered with the Township on a m media story with Explore Ontario to 0 promote fall in Oro-Medonte—Fall � Guide on Instagram had 75,000 reel m plays, 3,000+ Likes &82 comments, D multiple stories. N -Support of Oro-Medonte Local U m Ambassador Stories- v a, *Andrew Watson/Cycling r' *Michelle Bloom (love where you live) E: *David Kennedy(Friend of the Forest) 1< w -Sharing the positive news stories ° about Oro-Medonte in other media fp outlets 0 0 0 v *Top 10 Hidden Gem in Canada *7 Best Fall Destinations in Ontario Multiple blog stories telling Oro- Medonte's stories and sharing on social accounts. *Rural Fall Fun *Art Trees *Vetta Spa n *Reconnect with Nature N -Updating seasonally the Oro-Medonte o Tourism Landing Page. N -Partner on multiple photo and video N shoots to develop content to promote ry Oro-Medonte including local Artists, a and wellness locations. =3 m -Supporting the work of the Tourism N Ambassador work and implementation v of the Tourism Action Plan. n Economic All Donna Hewitt/ September, October 2021 -continuation of the photo/video 0 Development Jennifer Whitley partnership working with agri-tourism m Strategy businesses to create content 7 Implementation -continue to support and work on the m above mentioned projects and opportunities as well as business inquiries -Support of Rogers Hometown Hockey, < m engaging the business community for Paint D the Town Red m -reviewing the Simcoe County MCR, u) m gathering support letters from the v a, potentially impacted business community _r- -support to the Images Studio Tour November, December 2021 -visiting local winter operations for video .� wJanuary, February 2022 and photo content for partners and ° businesses to use for promotions fp n 0 0 v -supporting business inquiries as they come into the Township -providing resources and sharing opportunities with the local business community -Update to Council in February 2022 -reviewing and updating current Economic Development strategy partnership with v Lakehead Universityn March,April 2022 -additional photo/video content co -new business inquiries,sharing of OP 0 update and timeframes iv -beginning update to Economic N Development strategy and engagement iv plans v -Implementation of Year 1 -Wayfinding m si na a priorities initiated May,June 2022 -Hiring of an intern to assist with the updating of the strategy—including n engagement of residents, businesses and 0 business stakeholders/service providers; m analyzing the information -reviewing actions and priorities for next X steps 0 July-October 2022 -Continue working with the intern on C. background research to support the m Economic Development Strategy y -Connect with consultant to complete N final analysis of all data collected and cc m review recommendations for an a, updated strategy. `"' -Draft recommendations to the c Roundtable—November; Draft plan to N O rn Council for approval in early 2023. w 90 n O c n v Internet Advocacy All Jennifer Whitley November, December 2021 -continued advocacy with all levels of January, February 2022 Governments -research for individual inquiries -connecting with ISP's to learn more about ongoing projects,timelines and opportunities -continue meetings with ICTF -continue hosting survey and internet v performance test on website to collect data 0 —encouraging residents and businesses to N complete information O March,April 2022 -continued advocacy—letter to MP/MPP's iv to encourage keeping Oro-Medonte top of N mind iv -More homes and businesses are being v connected through the SWIFT program m Bell and Rogers expansion projects May,June 2022 -continued advocacy,waiting for updates on timing of projects with current ISP's and n what are the next plans and timing of 0 potential expansions m -continued ICTF monthly meetings July-October 2022 -Projects continue throughout the m Township-more properties are being 0 connected to Fibre. SL -Provincial Announcement August m 2022, Ontario Increasing Access to y High-Speed Internet(includes Oro- N Medonte)waiting for more details from cc m the ISP. a, -Simcoe County Broadband Mappinq _P� available by property address c -ICTF meetings continue N a; Municipal Property All Donna Hewitt/ September, October 2021 -Revised process and by-law in ° Surplus Process Yvonne development for presentation to Council in Q° Aubichon November n 0 c 0 v -Work continues on 6 files; 1 complete November, December 2021 -Revised process effective November January, February 2022 2021, -Work continues on 5 files,2 complete, 2 nearing com letion, 1 denied March,April 2022 Status quo, no new applications received May, June 2022 1 application in final stage of completion. v No new applications received July-October 2022 Continue to work with adjacent property Co owners regarding interest as per N Council direction. N FOI Requests All Yvonne September, October 2021 2020-41 Requests,4 requests at the N Aubichon/Sheila adjudication stage,2 requests at the iv Spring appeal stage, 11 appeals with IPC have been closed and complete 2021-37 Requests,2 files from 2020 at N adjudication stage, 19 appeals closed with N v IPC, 7 Frivolous and Vexatious files, 7 new n appeals o November, December 2021 2020-total of 41 Requests with 31 which -0 January, February 2022 went to appeal process through IPC m 2021-total of 40 Requests with 10 appeals m going to IPC, and 10 appeals still open m from 2020 n 2022- 14 New requests with 19 appeals outstanding from 2020/2021 and 1 appeal m from 2016 resolved. D March,April 2022 2020-total of 41 Requests with 31 which T. cQ went to appeal process through IPC, 3 still CD outstanding at IPC �a'„ 2021-total of 40 Requests with 10 appeals o going to IPC, 1 appeal moving to v ri rn adjudication, 6 frivolous/vexatious appeals o co moving to adjudication. 2022- 19 Requests to date with 18 90 complete and 1 outstanding. o c n v May, June 2022 2020-41 Requests with 31 which went to appeal process through IPC, 3 still outstanding at IPC 2021-40 Requests with 10 appeals going to IPC, 1 appeal moving to adjudication, 3 frivolous/vexatious appeals moving to adjudication however on hold pending outcome of adjudication file, 6 frivolous/vexatious appeals mediated and 0 dropped. N 2022-21 Requests to date with 18 0 complete and 3 outstanding. N July-October 2022 2022-31 Requests to date with 27 N complete and 4 outstanding. - NJ v Development Services CD m Project Ward Lead(s) Date Status N Septic 3,4, 5 Andria September, October 2021 No Change v Maintenance Leigh/Sherri November, December 2021 Completion of well head program as of o Program Moore/ January, February 2022 December 31, 2021. Compliance process -a Garry commenced for outstanding properties. No m McCartney change otherwise. m March, April 2022 No Change and will commence inspections m as weather permits. n May, June 2022 Township lawyer and staff continue to work on achieving compliance on remaining non- m compliant properties. Site inspections m underway N cQ July-October 2022 No Change m Cloud Permit All Garry July-October 2022 Staff have implemented Cloud Permit for D Program McCartney Building and Septic Permits, Zoning o Certificates and Planning Applications. v All submissions for Building and o w Planning and are now received through 90 Cloud Permit and website has been n updated. o D n v Official Plan All Andria September, October 2021 Staff completing 1st draft of Official Plan Update Leigh document, currently under internal review/comment. November, December 2021 Staff working with internal departments on January, February 2022 draft policy analysis prior to scheduling of required Open House and release of draft Official Plan document for consultation. March, April 2022 OPR website page updated with Notice of May 18 Open House and 15t Draft text and mapping for public review and comment. N May, June 2022 Staff reviewing Open House comments and o making revisions to 2nd Draft OP text. N Comment& Response Matric presented N and adopted at Jul DSC meeting. July-October 2022 Open House (Aug 31) and Public W Meeting (Sept 8) held to seek public m input on 2nd draft OP. Staff report and N Final OP document presented on Oct 5 v and adopted by Council. OP package o sent to County of Simcoe for review as 0 approval authority. m Comprehensive All Andria July-October 2022 Following completion of the Official Plan m Zoning By-law Leigh Review Update, staff are commencing m Update the update to Zoning By-law 97-95 to 0 bring into conformity with the Updated OP. m Planning & Robin September, October 2021 Staff working on plan for 2022 D Development Dunn/Andria implementation. vi Process Review All Leigh November, December 2021 Staff working on implementation of some U CD All January, February 2022 recommendations through Phase 2 of the � 8 Cloud Permitting project scheduled for 0 2022. March, April 2022 Staff continuing to work on Cloud Permit o implementation and next phase ca May, June 2022 No change 90 n 0 0 v July-October 2022 Staff working on Cloud Permit implementation for Zoning Certificates and Planning Applications. Cloud permit is now live for all Planning Applications and Zoning Certificates. Planning All Andria July-October 2022 Staff report DS2022-121 presented to Application Leigh/Derek Council Sept 14 with update on status of Summary Witlib all planning applications and activities and posted on Township website. 0 Horseshoe Ridge 1 Derek Witlib November, December 2021 No Change N Phase 4 January, February 2022 0 N Subdivision March, April 2022 Staff and legal Counsel prepared and N attended April 19 virtual hearingN N May, June 2022 OLT issued decision approving amended Draft plan conditions. v July-October 2022 No change. Draft Plan Approval in effect m to May 2025. N Baxters Place 4 July-October 2022 Developer has appealed Draft Plan (formerly Oro Conditions to Ontario Land Tribunal. 0 Station) Staff are processing appeal 0 Subdivision documentation and preparing update m report for presentation to Council in m January/February 2023. x Eagles Rest 3 July-October 2022 Developer working to obtain MOECP 0 (formerly Edgar servicing approvals and clear Draft Plan Centre) Conditions toward registration. m Subdivision D Forest Heights 1 July-October 2022 Developer continuing to clear Draft Plan vi Subdivision Conditions and Staff are finalizing v m Subdivision Agreement. Township =3 8 Solicitor finalizing lands transfers for - 00 o Line 6 N/ Horseshoe Valley Road intersection realignment. o Horseshoe Valley 1 July-October 2022 Developer to address 2nd Submission Life (Holes 2&3) comments provided May 2022. 90 Subdivision n 0 0 v Eagles Landing 1 July-October 2022 Developer to address July 2022 Public (formerly Meeting comments. Kellwatt) Subdivision Shanty Bay 3 July-October 2022 Developer to address May 2022 Public Estates Meeting comments. Subdivision Short Term All Andria September, October 2021 No change Rental Leigh November, December 2021 Legal Counsel and staff proceeding through n Accommodations January, February 2022 the Procedural Order requirements in N preparation for the March 2022 OLT o hearing. N March, April 2022 OLT hearing held March 22-29, 2022 with N oral decision issued at conclusion - May, June 2022 DS 2022-093 report regarding licensing W considered at June 22 Council meeting. m Staff and legal counsel continuing with N prosecutions in accordance with April 1 v Council direction n 0 July-October 2022 OLT Decision issued August 24. 0 Township proceeding with Leave to m Appeal in conjunction with Leave to m Appeal materials received from Good m Neighbours Alliance. 0 Tim Horton's— Derek Witlib September, October 2021 No Change Craighurst 3 November, December 2021 No Change m January, February 2022 D 0 March, April 2022 No change U) cQ May, June 2022 No change m July-October 2022 No activity on Site Plan Approval CD application since 2017. Staff to close � o file and remove from Corporate Project v N Update. Agent has been notified and 0 rn w has acknowledged same. 90 Georgian 3 Andria September, October 2021 Discussions with Applicant on potential n Communities Leigh redline plan revisions for submission 0 0 v Subdivision— November, December 2021 No Change Craighurst January, February 2022 March,April 2022 Further discussions with applicant regarding planning application and redline revision to subdivision May, June 2022 Staff awaiting revised planning application submission from applicant. July-October 2022 Revised OPA, ZBA, and redline draft plan received and scheduled for Nov 2 CD Public Meeting that relocates the park N and school blocks. 0 N Cannabis All Derek Witlib September, October 2021 Staff and legal counsel continue N preparations for 2022 hearing. N v November, December 2021 Legal Counsel and staff proceeding through =3 January, February 2022 the Procedural Order requirements in N preparation for the April 2022 OLT hearing, U) March, April 2022 OLT hearing held in April, awaiting OLT v decision 0 -May,June 2022 No Change 0 July-October 2022 No change m Guthrie Industrial 4 Andria September, October 2021 Staff Report DS2021-158 approved for m Park Leigh installation of Communal Water Storage m Michelle tanks for fire fighting and SWM Pond 0 Jakobi Retrofit (Option 6) as detailed by Tatham Engineering and preparation of required m cost sharing agreements. D U) November, December 2021 Tatham working with Township staff on U) January, February 2022 preparation of final design and tender CDpackage for issuance C' 0 March,April 2022 No Change - 0 May, June 2022 Tender issued for construction of Guthrie v Industrial Park Stormwater Management 0 w Pond Retrofit and Fire Storage Tank 90 Installation. n 0 0 v July-October 2022 Staff report ES2022-06 for Tender Award of Guthrie Industrial Park Stormwater Management Pond Retrofit and Fire Storage Tank Installation. NVCA Permit application issued and construction commenced. Oro Station Auto 4 Andria May-June 2022 Phase 1 Site Plan Agreement for Track and Innovation Park Leigh Pit Pavilion executed and registered on title July-October 2022 Staff working with LSRCA and applicant CD on finalizing subdivision agreement for N the 4 block plan for registration. o N N N Fire & Emer enc Services N Project Ward Leads Date Status a Master Fire Plan All Hugh September, October 2021 Waiting on geotechnical information m Murray Site plans are being developed. N RFP to be prepared once site plans v Completed n 0 November, December 2021 Building design completed, finalizing site 0 January, February 2022 plan. Preparing RFP to go out by end of m March m March,April 2022 Project RFP posted closes May 6,2022 m May,June 2022 Project awarded finalizing contract 0 July-October 2022 Site preparation completed and m BuildingPermit issued D ° T. v Operations&Community Services u) CD Project Ward Leads Date Status v Energy All Shawn Binns September, October 2021 Anticipate report Jan 2022 Conservation Demand November, December 2021 No change wManagement January, February 2022 ° Plan March,April 2022 Project delayed due to staffing changes. Q° Anticipate completion by end of Q2 0 n v May, June 2022 Project delayed—target Q1 2023 July-October 2022 Project delayed—target Q1 2023 New 1 Shawn Binns September, October 2021 Awaiting costing report. Report to Council Community Q1 2022 Centre Design November, December 2021 80% design drawings finalized and January, February 2022 awaiting final costing report from cost consultant. Continue to work through financial aspects of agreement with �- SCDSB. Following the completion of both costing and drafting of agreement report ry will be provided to Council. Anticipated timing -late April 2022. N March, April 2022 Currently finalizing costing and draft N agreements with SCDSB. Project delayed due to Provincial election and approvals W for the SCDSB to further proceed to m tender. N May, June 2022 No change in status report to Council v July-October 2022 Report OCS2022-25 presented to 0 Council August 22. SCDSB awaiting �0 approval of Ministry submission. m Targeting issuance of tender for in m early 2023 m Special Events All Shawn Binns September, October 2021 A number of Santa Claus Parades 0 planned for December. Need to review tans for summer events m November, December 2021 A number of holiday events supported to rD January, February 2022 take place in November/December. A 0 number of large events planned for v m Summer 2022—National Mountain Bike =3 Championships and BC events N o March, April 2022 Currently reviewing plans for Spring Barrie N Automotive Flea Market June 2-5, Boots `< 0 and Hearts Aug. 4-7 and Ever After Festival August 12-14 Q° n 0 0 v May, June 2022 Reports provided to Council regarding issuance of permits in July. July-October 2022 Currently reviewing plans for 3 community Christmas parades. Road Network All Shawn Binns September, October 2021 Reviewing draft standards and policy Plan document November, December 2021 No change January, February 2022 March, April 2022 No change CD May, June 2022 No change N July-October 2022 No change N Oro African 3 Shawn Binns September, October 2021 Continue to work through governance N Church (OAC) options for 2022 N November, December 2021 2 Meetings held with representatives from January, February 2022 the Oro Freedom Institute. Guiding � Principles/Core Values and Strategy m objectives being drafted. Anticipate report v back to Council and stakeholder n communication by end of Q2 0 March, April 2022 Continue to work with Oro Freedom -a Institute and OAC stakeholders to finalize m terms of reference/projects plans for m Council's consideration. Update targeted m for June 2022. 0 May, June 2022 Update report provided to Council on June 22, 2022. Continue to work with Oro- m Freedom Institute on work/implementation N planning for initiatives. L cQ July-October 2022 No change m Parks and All Shawn Binns September, October 2021 Initial engagement program completed.A =3 Recreation /Roz "what we heard" report will be presented Master Plan Llewellyn early in 2022 a) November, December 2021 No change 0 January, February 2022 90 March, April 2022 Further consultation has taken place with n stakeholders to further develop emerging 0 0 v recommendations. Update report targeted for June 2022. May, June 2022 Council received status update report June 22, 2022. Draft plan to be presented in late 2022. July-October 2022 No change Paving All Justin Metras September, October 2021 All projects now completed. 2022 program Program will be presented to Council in January. November, December 2021 2021 program completed with positive n January, February 2022 variance realized. Council approved and o provided direction in revised 2022 ry program. 2022 program contract awarded. N March, April 2022 Commenced May 1,2022 NJ -Bass Lake Sideroad-Line 8 to Line 9, 90% complete W -Bass Lake Sideroad—Line 14 to Line 15 m —complete v -Line 14/Bickel Drive—90% complete n -Old Scotia Place—70% complete 0 -Hawthorn Place—50% complete -a -Line 9 North—Old Barrie Road to Bass- m Lake Sideroad—60% complete m -Country Club Lane/Birch Grove—30% m complete 0 -Woodland Cres—30% complete -Asphalt Patching—20% complete m Currently on, if not ahead of schedule > Micro surfacing -commencing in mid- 0 June U `D May, June 2022 -Bass Lake Sideroad-Line 8 to Line 9, 98% complete - o -Bass Lake Sideroad—Line 14 to Line 15 v r; —complete `< 0 -Line 14/Bickel Drive—complete -Old Scotia Place—complete 90 -Hawthorn Place—90% complete 0 0 v -Line 9 North—Old Barrie Road to Bass- Lake Sideroad—90% complete -Country Club Lane/Birch Grove—90% complete -Woodland Cres—90% complete -Asphalt Patching—40% complete 15/16 Sideroad Line 5 to 6 gravel completed 15/16 Sideroad, Line 10 to 11- pulverized 0 WMSR—Line 11 to 12—pulverized CD Ski Trails Road Line 2 to 3, pulverized, o gravel complete iv Currently on schedule N Microsurfacin -complete ry July-October 2022 -Bass Lake Sideroad -Line 8 to Line 9 - v complete m -Bass Lake Sideroad—Line 14 to Line v' U) 15—complete v -Line 14/Bickel Drive—complete n -Old Scotia Place—complete 0 -Hawthorn Place—complete m -Line 9 North—Old Barrie Road to Bass -Lake Sideroad—complete m -Country Club Lane/Birch Grove— complete -Woodland Cres—complete < m -Asphalt Patching—90%complete D 15/16 Sideroad Line 5 to 6-complete N 15/16 Sideroad, Line 10 to 11-complete Fh' m WMSR—Line 11 to 12—complete v Ski Trails Road Line 2 to 3-complete r' Parkside Drive—complete 0 v Simcoeside -complete .� wLakeshore Drive, Line 9 to Line 10- complete 90 Microsurfacin -complete 0 0 0 v Transportation All Justin Metras March, April 2022 -Grandview Drainage Study—commenced projects- -Lakeshore Road—Line 12—Line 14— design commenced -Warminster Sideroad—commenced, SWM options being developed -Pine Ridge cul de sac design—survey complete, developing options -Bridge 23 design—geotechnical complete -Sugarbush—drainage—survey work N complete, 0 -Sugarbush cul de sacs—survey work iv complete, prioritizing design to coincide N with watermain work and phased ry accordinglyv May, June 2022 Sugarbush Drainage—survey work m complete, currently reviewing options. N Sugarbush cul de sacs—survey work v complete, prioritizing design to coincide n with watermain work and phased 0 accordingly m Bridge 23—detailed design underway 7 Pine ridge Cul de sac—developing m options Drainage studies—preliminary results by July 28th m July-October 2022 Sugarbush Drainage—currently D reviewing options-integrating with cul N v de sac design. U CD Sugarbush cul de sacs—options being v developed, prioritizing design to r' coincide with watermain work and 0 v phased accordingly .� w Bridge 23—detailed design underway ° Pine ridge Cul de sac—finalizing 90 design 0 0 0 v Drainage studies—finalizing options, land acquisition required -Warminster Sideroad—commenced, road design to follow SWM review, land acquisition required for SWM Guiderail All Justin Metras March, April, 2022 Tender awarded, waiting on locates Program May, June 2022 Line 7 overpass complete, Line 10 north 50%complete July-October 2022 Complete n CD Bridge All Justin Metras March,April, 2022 Bridge 4 (Steeles Line)—commencing o Program work June 6, 2022, full closure in effect N until November N N Bridge BX 10—commencing July 4,2022 < —October 2022—full closure v May,June 2022 Bridge 4 (Steeles Line)—commenced N work June 16, 2022, full closure in effect v' v until November. Bridge deck removed, n piles for the abutments have been o installed. -a Bridge BX 10—commencing July 24, CD CD 2022—October 2022—full closure, m awaiting LSRCA permits x m July-October 2022 Bridge 4(Steeles Line)—commenced 0 work June 16, 2022, full closure in effect until November. Pre-stressed m box girders installed ,working on deck N and parapet walls LP. cQ Bridge BX 10—complete, road m reopened October 11. =3 4 Line 15 Traffic 2 Shawn September, October 2021 Engineering designs prepared for 2022 Calming Binns/Justin implementation. Reviewed with TSTF and v Metras report to Council in Jan. 2022 0 November, December 2021 Meeting held with BLRPA Line 15 group. Qo January, February 2022 Report on options for traffic calming n targeted for March 23. ° v March, April 2022 Currently advancing implementation of north bound directional closure. Final design being completed. Targeting implementation July 1, 2022. Targeted enforcement will be scheduled according to needs identified through black cat installation. May, June 2022 Update communications sent to residents on Line 15 and side streets mid-July. 0 Implementation to commence early N August. 0 July-October 2022 Removal of chicanes to take place N week of October 31 to facilitate winter N N snow removal. NB directional closure - to remain in effect. v Braestone 1 Shawn Binns September, October 2021 Project substantially completed. m Starfall Park /Justin Subdivision agreement to be amended to N Metras reflect approved design changes. v November, December 2021 Subdivision agreement to be amended to 0 January, February 2022 reflect park changes. Anticipate April 0 2022. m March, April 2022 Subdivision agreement amendments targeted for June 2022. Park substantially m complete. 0 May, June 2022 No update July-October 2022 No update m Hwy 12 2 Shawn November, December 2021 Report on signal effectiveness completed D Intersection Binns/Justin January, February 2022 and working with MTO on responsibility for vi Warminster Metras si nal u rades. m March, April 2022 Design is advancing. Continue to await =3 formal response from the MTO. 00 o May, June 2022 Design is 90% complete. MTO response will be presented to Council August 18, o 2022 July-October 2022 Design complete, submitted to MTO for 90 approval n 0 0 v Environmental Services Project Ward Leads Date Status Horseshoe 1 Robin Dunn/ September, October 2021 No Change Highlands Zone Michelle November, December 2021 No Change. Meter Installation to be 1 Integration Jakobi January, February 2022 restarted in March 2022. March,April 2022 No Change v -May,June 2022 No Change July-October 2022 No Change CD Watermain All Michelle September, October 2021 No Change o Flushing Jakobi November, December 2021 Isolated flushing completed as needed. N N Program January, February 2022 ry March, April 2022 Spring flushing initiated across systems, ry isolated flushing completed as needed. -May,June 2022 Isolated flushing completed as needed =3 tv July-October 2022 Isolated flushing completed as needed N Municipal Water All Robin Dunn/ September, October 2021 Q3 meter reading complete v Rates Michelle November, December 2021 Q4 meter reading and billing completed, 0 Jakobi January, February 2022 Staff initiated updated rate analysis for 0 2023-2025 m March, April 2022 No Change May, June 2022 Working with KPMG on updates rates m x 2023-2025 July-October 2022 No Change Urban All Michelle September, October 2021 No Change m Stormwater Jakobi November, December 2021 Continued work with LSRCA on CityWide D January, February 2022 LSW pilot project; continued work with N v design engineer on Guthrie Industrial N' `4 CD Subdivision-, consultation with LSRCA on a) J potential funding projects across CD watershed; engineering inspections for N 2022 scheduled March,April 2022 No Change May, June 2022 Engineering field inspections complete for 90 2022. 0 0 0 v July-October 2022 Isolated maintenance work being completed based on engineering inspections; CLI Applications submitted to MECP Communal Tile 1 Michelle September, October 2021 No Change Fields Jakobi November, December 2021 Q4 sampling and internal reporting January, February 2022 completed v March,April 2022 No Change n -May,June 2022 No Change. CA July-October 2022 CLI Applications submitted to MECP; o Q3 sampling and internal reporting N completed N Staffing All Robin Dunn/ September, October 2021 Manager position filled; recruitment to ry Michelle begin for vacant technologist position a Jakobi November, December 2021 Technologist position filled; Analyst =3 January, February 2022 position posted; 2021 summer student voi coordinated to return for 2022 v March, April 2022 No Change 0 May, June 2022 Return of summer student to end of August o 0 July-October 2022 No Change � m Municipal All Robin Dunn/ September, October 2021 No Change Services Michelle November, December 2021 No Change m Corporation Jakobi January, February 2022 m 0 March,April 2022 Project resumed with legal support. May, June 2022 No Change < m July-October 2022 Work with Aird & Berlis on D incorporation documents and business N v planningU CD Sugarbush 1 Michelle September, October 2021 No Change a) Drinking Water Jakobi November, December 2021 Design in Final Stage; continued r' o System January, February 2022 coordination with Operations 0 March, April 2022 No Change May, June 2022 On going work with engineering team and ° operations for joint project Q° July-October 2022 No Change n 0 0 v SCADA 1 Michelle November, December 2021 Final integration review being completed Upgrades Jakobi January, February 2022 prior to enabling live upgrade March, April 2022 No Change -May, June 2022 Completed July-October 2022 Completed Strategic Initiatives Project Ward Leads Date Status Asset All Nelly September, October 2021 -Work continues to provide n Management Morrow comprehensive listing of assets to KPMG. o Plan -KPMG working on consolidation into plan. N November, December 2021 KPMG has consolidated asset N January, February 2022 management plan for core services. Will N be presenting plan to SMT on March 1st v with a final presentation to Council on =3 March 23rd for approval m March, April 2022 -Presentation to Council with report v endorsed. The Township is compliant with n Provincial Government reporting o requirements. ° May-Aug 2022 The next steps are to be determined once I m speak to consultant. Finance Staff do plan m to vouch for facilities and equipment on the x asset list. Software needs to be retained to 0 track Core assets which should be aligned with the WO system software project. m July-October 2022 The WO system is somewhat linked to N this project. Provincial legislation will N require all assets to be outlined per v `D legislation by July 2024. The plan is to have a system in place in 2023. 0 Township All Nelly September, October 2021 -Adjustments required to implementation v wEnterprise Morrow process and timelines; project plan to be 0 Software modified. Qo Upgrade (ERP) -Continued work by Township staff to n Phase 1 ensure transition to go live in 2022 is 0 n v efficient and provides for required activity based reported. November, December 2021 Original ERP contract and project plan has January, February 2022 changed as Central Square does not have the capacity to delivery original project plan as what was first approved in March 2021. Therefore new change order and changed project plan has been approved with v Central Square implementing Property Tax 0 and Utility modules.WSCS Consulting N (Tammy Carruthers) is implementing A/P, 0 Project,A/R, Cash Receipting, Purchase iv Orders, General Ledger. SMT to determine N next steps re. Payroll Module to integrate _ with Project Module. Tammy Carruthers v and Kelly Stilling were introduced to SMT m and gave presentation of their N qualifications and high level of project Implementation and n Training/Communication to departments to 0 begin in March 2022 m March,April 2022 Due to staffing changes, additional staff was assigned to assist with project X oversight. 0 Work continues with respect to the SL implementation of the tax module; cash m receipting, General Ledger structure and y Utilities configuration. Key module N implementation on track for completion cc m prior to end of 2022. w May-Aug 2022 Tax Module has been transitioned to Live "i in GP.We are working on matching all N payments in Baker to GP. 0 0') � W AP transition has started Aug 3rd and will 90 be completed by the end of the month. n 0 c 0 v Part of this process is Project costing which will be reviewed with SMT. Water starts transition Aug 18th and will be completed by end of September. Environmental staff have been invited to this training. v Finance staff have received preliminary 0 training on AR module and plans are to CO have another Departmental training on Aug N 25th which maybe pushed to Sept. iv July-October 2022 Tax and utility have been transitioned to N GP and Finance staff are working on _ finalizing forms and training users. v m AR and AP will be fully transitioned by N the end of the year. Website All Sam September, October 2021 -Ongoing review and maintenance of the 0 Upgrades Flowers/ Township's overall website from an Jenny accessibility and content perspective m Legget -With the assistance of IT, the majority of accessibility issues have been resolved X -Review and update of individual 0 department webpage content is underway and ongoing m -Development of the Parks and Recreation y Master Plan website landing page N -Development of the Official Plan Update cc m website landing page (information still w pending prior to making the page live) Co -Development of website homepage slider o v banners (graphic design) w -Departmental graphic design assistance ° provided as required 90 n 0 c 0 v November, December 2021 -Ongoing review and maintenance of the January, February 2022 Township's website from an accessibility content perspective -successfully passed an AODA Desk Audit—the Township's website meets Provincial accessibility requirements -Review and update of individual webpage content is nearing completion -Development of the Official Plan Review 0 landing page and graphic design for N Planning department staff e-mail signature o block N -Development of a new Planning icon N (image) for the homepage of the ry Township's website v -Development of the landing page for the m 2022 Municipal and School Board Election N -Development of website homepage slider v banners (graphic design) o -Revisions and enhancements to the 0 bid/tender landing page m -Departmental graphic design assistance 7 provided as required x x March, April 2022 -Ongoing review and maintenance of the Township's website from an accessibility content perspective < m -Review and update of individual webpage D content U) v -Development of the City of Orillia's u) CD Municipal Comprehensive Review Process v and 2022 Municipal and School Board Election landing webpages -Uploading a significant amount of .� w information to the 2022 Municipal and School Board Election webpage fp n 0 0 v -Development and design of the 2022 Municipal and School Board Election logo -Development and design of a number of website homepage slider banners (graphic design) -Currently enhancing Oro-Medonte Fire & Emergency Services landing webpage and development of additional webpages specific to services provided and public education CD -Departmental graphic design provided on O a consistent and regular basis N May, June 2022 -Ongoing review and maintenance of the N N Township's website from an accessibility content perspective v -Ongoing consistent review and updating m of individual webpage content N -Development of a climate change v initiatives landing page and design of a n logo/brand 00 -Maintenance of the 2022 Municipal and m School Board Election webpage including 7 uploading a significant amount of m information m 0 -Development and design of a number of website homepage slider banners (graphic < m design) D -Development and design of a number of N graphics utilized for social media U) CD messaging v -Currently enhancing Oro-Medonte Fire & r' C' Emergency Services landing webpage and development of additional webpages .� wspecific to services provided and public education fp n 0 0 v -Currently working with the Economic Development department regarding website enhancements pertaining to tourism -Departmental graphic design provided on a consistent and regular basis July-October 2022 -Ongoing review and maintenance of the Township's website from an accessibility content perspective 0 -Development of a Cloudpermit landing N page and design of a logo/brand 0 -Redesign of Municipal Services N Corporation landing page&design of N N logo -Maintenance of the 2022 Municipal and as School Board Election webpage m including uploading information, and N design of infographic buttons for ease v of navigation n -Development and design of website 0 homepage slider banners(graphic m design) 7 -Development and design of graphics m utilized for social media messaging -Enhancing Fire& Emergency Services landing webpage and development of < m additional webpages specific to D services provided and public education N -Working with the Economic U m Development division regarding v enhancements pertaining to tourism r~ a' -Working with the Municipal Law division regarding enhancements and .� weasier navigation/sourcing of information for website users 90 n 0 0 v -Departmental graphic design provided on a consistent and regular basis -Research pertaining to alternative web hosting platforms Prioritization All Donna September, October 2021 -Processes for reporting/check-ins Review Hewitt regarding project status/concerns by Project Managers being reviewed and assessed by SMT for effectiveness. November, December 2021 No Change CDJanuary, February 2022 N March, April 2022 Prioritization review process developed in 2021 to be incorporated into the N Township's budget build/development N rocess May, June 2022 Process to be utilized in 2023-2024 budget W process m July-October 2022 Modifications being made to clarify v prioritization tool for use in 2023-2024 n process o Records All Yvonne November, December 2021 -Report complete; 0 Digitization Aubichon January, February 2022 -Reporting to Province submitted on time - m with full funding received. m March, April 2022 -Workplan to begin implementation of the x recommendations contained in RIM 0 strategy in development with anticipated start in June. m May,June 2022 -Project team struck for next stage of RIM N implementation with phase 1 completion N. scheduled for December 2022. Further v `D information to be gathered from users of current records system to define - o requirements of replacement system. v N 0 � O W � fp n O O n v July-October 2022 Users' system requirements defined; outreach to municipalities in Simcoe County, York and Durham to determine system and implementation best practices and obtain system references v n CA N O N N N N v CD N N N n O O CD M x (D 0 CD D U) N N. (D v m =3 00 - 0 o v N 1< O W � 90 n O O 0 v 11 .b) ES2022-08, Michelle Jakobi, Director, Environmental Services re: M... Township of Report t.f Proud Heritage, Exciting Future Report No. To: Prepared By: ES2022-08 Council Michelle Jakobi Director, Environmental Services & Robin Dunn, CAO Meeting Date: Subject: Motion # November 9, 2022 Municipal Services Roll #: Corporation (MSC) Update R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended: 1 . That Report No. ES2022-08, Municipal Services Corporation (MSC) Update be received. Background: Since 2018, staff have been working towards incorporation and operational ization of a Municipal Services Corporation for the provision of Environmental Services. Milestones of the Municipal Services Corporation (MSC) process completed to date are as follows: • June 13, 2018 - Open House per Ontario Reg. 599/06, KPMG Presentation, Q & A forum • July 18, 2018 - Business Case for a Municipal Services Corporation, KPMG Presentation, Council endorsed proceeding with the MSC (Motion No.C180718- 19) • November 14, 2018 - Council endorsed Board of Director Skills Criteria (Motion No. C181114-10) • July 17, 2019- Council endorsed the seven key articles that require Unanimous Shareholder Agreement for operation of the Municipal Services Corporation (Motion No. C190717-12) • January 2020- Incorporation documents were filed by Township Legal Counsel and the MSC was incorporated Environmental Services November 9, 2022 Report No. ES2022-08 Pagel of 4 Page 189 of 263 11 .b) ES2022-08, Michelle Jakobi, Director, Environmental Services re. M... • March 2020- Due to the Municipal declaration of an emergency associated with the global COVID-19 pandemic, associated redirection of tasks and budget adjustments, the implementation of a Municipal Services Corporation was placed on hold until late 2021 • August 18, 2021 — Council endorsed the Municipal Services Corporation Asset Transfer Policy (Motion No. C210817/18-21) • September 15, 2022- A Board of Directors Recruitment Advertisement was posted on the Township website and in local newspapers (closing date October 7, 2022) Analysis: Notwithstanding the significant research and work completed to date, several key steps and document execution remain outstanding for completion in late 2022, for 2023 operational ization of the MSC. The following MSC elements will be shared with Council, some of which will require execution by Township Council: 1) Unanimous Shareholder Agreement— The agreement articles were presented and endorsed by Council prior to 2020 Incorporation. This is the fundamental agreement between the Corporation of the Township of Oro-Medonte (i.e. the only shareholder) and the MSCs (i.e. Hold Co. & Op Utility Co.) which deals with the governance, management and operation of the MSCs. The agreement requires Council execution. 2) Shareholder Declaration - This document is the written declaration which sets out the requirements of the Township and the MSCs as related to the governance and other fundamental principles and policies of the MSCs. As the sole shareholder of the MSCs, the Corporation of the Township of Oro-Medonte through this declaration states the powers of the directors of the MSCs for the governance and oversight of the business as related to the Unanimous Shareholders Agreement. 3) Asset Transfer Agreement- This is the agreement for the purchase and sale of assets related to Environmental Services. Council has endorsed the policy to guide the transfer, however, the sale, transfer, assignment and conveyance of the Assets as outlined in this agreement is set with an effective date of January 1 , 2023. The purchase and sale is projected to be at no cost, but in respect of the issuance of the Shares to the Corporation of the Township of Oro-Medonte, with assets evaluated in the Asset Transfer Agreement at net book values. This agreement can be completed and executed now that Audited Financial Statements have been finalized. Environmental Services November 9, 2022 Report No. ES2022-08 Page 2 of 4 Page 190 of 263 11 .b) ES2022-08, Michelle Jakobi, Director, Environmental Services re. M... 4) Municipal By-law for provision of services through the MSC - This By-law will formally enable the Corporation of the Township of Oro-Medonte to approve rates for services provided through the MSC to customers in the Township of Oro-Medonte and others, and a mechanism to prescribe such rates. The bylaw will be available for endorsement by Council at the December 14t" meeting. 5) Master Services Resource Contract- This contract is between the Corporation of the Township of Oro-Medonte and the MSC. The contract is for the provision of Management & Township employee resourcing (Environmental Services staff and other support Township Staff such as finance, IT, customer service). 6) Board of Directors Appointments.- Expressions of interest and CVs were received and internally screened using the Council endorsed Board of Director Skills Criteria. Through in person meetings, the ccandidates have confirmed their desire to participate on the Board and their understanding of the role. The Board is also anticipated to include the appointment of a Municipal representative, a member of current or past Council, who will primarily support the relationship between the MSC and Council. Independent Directors and the Municipal Representatives are expected to be appointed at the December 14tn meeting of Council. It is envisioned that these documents will be shared with Council in a singular Staff Report at the December 14t" meeting, with resolutions for endorsement by Council for items #1, #4 & #6. Financial / Legal Implications / Risk Management: Staff continue to work with KPMG LLP, Baker Tilly KDN LLP and Aird & Berlis to ensure the appropriate financial and legal framework is in place and consistent with the classification of a government business enterprise (GBE). Policies/Legislation: Municipal Act Ontario Regulation 599/06 Ontario Business Corporations Act Corporate Strategic Goals: Prepare for our Future Foster Safe and Inclusive Community Living & Business Growth Modernize Township Services Support our Workforce Environmental Services November 9, 2022 Report No. ES2022-08 Page 3 of 4 Page 191 of 263 11 .b) ES2022-08, Michelle Jakobi, Director, Environmental Services re. M... Consultations: Director, Finance / Chief Financial Officer Baker Tilly KDN LLP- Richard Steiginga, CPA, CA, Partner Aird & Berlis, LLP- John Mascarin & Graham Topa Attachments: None Conclusion: Significant work has been completed over the last few years to incorporate and ultimately move towards the operational ization of an MSC for the provision of Environmental Services. As staff proceed forward with the operationalization of the MSC further updates will be provided to Council. Respectfully submitted: Michelle Jakobi, B.E.S., C.E.T. Director, Environmental Services Approvals: Date: Robin Dunn, November 1 , 2022 CAO Environmental Services November 9, 2022 Report No. ES2022-08 Page 4 of 4 Page 192 of 263 14.a) Announcements of Interest to the Public: Township of Oro-Medonte R... Township of Proud Heritage, Exciting Future Remembrance Day Office Closure The Township of Oro-Medonte offices will be closed on Friday, November 11t" in recognition of Remembrance Day. The offices will re-open on Monday, November 14th for regular business hours. OF. -4n)" Page 193 of 263 14.b) Minutes of Barrie Public Library Board meetings held on June 23 an14 ... Barrie Public LIBRARY BOARD MINUTES BOARD MEETING : #22-05 DATE: THURSDAY, JUNE 23 , 2022 , 7 :OOPM LOCATION : VIRTUAL MEETING — VIA ZOOM UA. itchell (Chair), M. Sauro (Vice-Chair), S. Morales (Councillor) (arrived at pm), R. Munro, M. Rao, A. Wiggins, J. Martin, K. Aylwin (Councillor) essop, C. Vanderkruys, J. Little, A. Schroeder larke • - K. Bouffard 1. Call to Order, Welcome and Land Acknowledgment The meeting was called to order at 7:03pm. The CEO shared the devastating news that the Library lost a colleague and friend. Staff members spent the day last Thursday remembering and celebrating Tracy Latimer, a special staff member. 2. Confirmation of Agenda The agenda was confirmed. 3. Conflicts of Interest No conflicts were declared. 4. Delegations There were no delegations. 5. Board Development — Branch Profiles (Darcy Glidden, Manager, Community Libraries) D. Glidden provided highlights of the Holly Community Library and the area's demographics. This presentation would be beneficial to use as Board development for the new Board term. Consent Agenda 6. Board Meeting Minutes 7. CEO's Report 8. Holly Community Library Update Page 1 of 4 Page 194 of 263 14.b) Minutes of Barrie Public Library Board meetings held on June 23 an14 ... Barrie Public LIBRARY BOARD MINUTES 9. Q1 Statistics 10.CEWS Liability Update (quarterly) 11.Correspondence 12.Deferred Items a. Financial Migration b. H Block Parking Lot c. CEWS Liability d. Succession Management Plan e. 2022 Budget f. Appoint 2022 Auditor Agenda 13.Items held from the Consent Agenda There was some discussion on the Hub regarding the CEWS liability and risk of incurring interest should the funds need to be returned. We will review this with the next quarterly update. Motion #22-23 RAO - MARTIN THAT the Barrie Public Library Board adopts the consent agenda for Board meeting #22-05 dated Thursday, June 23, 2022. CARRIED 14.Board Committee 14.1 Personnel & Finance Committee 14.1.1 Revised Budget Motion #22-24 WIGGINS - AYLWIN THAT the Barrie Public Library Board approve the transfer of$67,400 of fund-raising money from 2021 to the Fund Development Reserve. CARRIED Motion #22-25 SAURO -WIGGINS THAT the Barrie Public Library Board approve the revised 2022 Budget as recommended by the Personnel & Finance Committee. CARRIED 14.1.2 Policy Updates Motion #22-26 RAO - AYLWIN THAT the Barrie Public Library Board approve the Health and Safety Policy and the Workplace Harassment and Violence Policy with no changes as recommended by the Personnel & Finance Committee. CARRIED Page 2 of 4 Page 195 of 263 14.b) Minutes of Barrie Public Library Board meetings held on June 23 an14 ... Barrie Public LIBRARY BOARD MINUTES 14.1.3 Committee Meeting Schedule The scheduled committee meetings seem to be difficult for Board members to attend. Library Administration will reschedule the meetings to allow committee members to attend and provide better discussion and feedback to Library staff. 14.2 Community & Governance Committee 14.2.1 Announcements Jocelyn Martin was MC at the Wellness Fair, Robin Munro performed with his band, and both did a fantastic job. The Simcoe County Alliance to End Homelessness is holding a march at 10am on Saturday starting at the Travelodge. 15.Report of the Chair —Verbal Report The Chair and CEO met with two additional MPP candidates (Pekka Reinio and Beverly Patchell), both were in support of Libraries. The kiosks have been launched. The Chair thanked A/Mayor Barry Ward, Councillor Jim Harris and staff for attending the launch. The Chair reminded Board members to complete the survey on the Hub regarding Board succession planning. The Chair reminded everyone that committee meeting attendance is important for fulsome discussions. OLS has some sessions for Board members to attend. Information will be shared when we find out the topics. 16.Closed Meeting Public Libraries Act— Section 16.1(4) (d) labour relations or employee negotiations and (b) personal matters about an identifiable individual. Motion #22-27 MUNRO - SAURO THAT the Barrie Public Library Board conduct a Closed meeting as the subject matter being considered concerns labour relations or employee negotiations and personal matters about an identifiable individual (Public Libraries Act Section 16.1(4)(b)(d)). CARRIED This portion of the meeting was held in closed session. 16.1 Closed Meeting Board Meeting Minutes Page 3 of 4 Page 196 of 263 14.b) Minutes of Barrie Public Library Board meetings held on June 23 an14 ... Barrie Public LIBRARY BOARD MINUTES 16.2 Administrative Exempt Policy 16.3 CEO Goals and Workplan Update - Deferred Rise and Report Motion #22-28 SAURO - MUNRO THAT the Barrie Public Library Board adopt the minutes of closed meeting #22-04 dated Thursday, May 26, 2022.CARRIED Motion #22-29 regarding the Administrative Exempt Policy was passed in closed session. 17.Date of Next Board Meeting Thursday, September 22, 2022 7:00pm 18.Adjournment The meeting was adjourned at 10:28pm Page 4 of 4 Page 197 of 263 14.b) Minutes of Barrie Public Library Board meetings held on June 23 an14 ... Barrie Public LIBRARY BOARD MINUTES BOARD MEETING : #22-06 DATE: THURSDAY, SEPTEMBER 22 , 2022 , 7 :OOPM LOCATION : VIRTUAL MEETING — VIA ZOOM itchell (Chair), M. Sauro (Vice-Chair), S. Morales (Councillor), R. Munro, M. , T. Clarke, J. Martin, K. Aylwin (Councillor) 1111FA. essop, C. Vanderkruys, J. Little, A. Schroeder, L. LaFleshe Wiggins • - K. Bouffard 1. Call to Order, Welcome and Land Acknowledgment The meeting was called to order at 7:04pm 2. Confirmation of Agenda The agenda was confirmed. 3. Conflicts of Interest No conflicts were declared. 4. Delegations There were no delegations. 5. Board Development— Cyber Security (Adam Wright, IT Systems Administrator) Adam provided information to the Board on cyber security. Consent Agenda 6. Board Meeting Minutes 7. CEO's Report 8. Holly Community Library Final Update 9. Q2 Statistics 10.Correspondence 11.Deferred Items a. Financial Migration b. H Block Parking Lot Page 1 of 3 Page 198 of 263 14.b) Minutes of Barrie Public Library Board meetings held on June 23 an14 ... Barrie Public LIBRARY BOARD MINUTES c. CEWS Liability d. Succession Management Plan e. Appoint 2022 Auditor Agenda 12.Items held from the Consent Agenda Motion #22-30 AYLWIN - RAO THAT the Barrie Public Library Board adopts the consent agenda for Board meeting #22-06 dated Thursday, September 22, 2022, as amended. CARRIED 13.Board Committee 13.1 Personnel & Finance Committee The 2023 budget will be reviewed at the next meeting. Everyone should attend if they are available. The process for the annual CEO evaluation will also be discussed at this meeting. 13.2 Community & Governance Committee 13.2.1 Announcements L. Jessop will be sending an email to all the municipal candidates next week. The letter will also be posted on the Hub and will include advocacy questions that Board members can bring forward to candidates at the door. 13.2.2 Board Legacy Document Motion #22-31 MUNRO -AYLWIN THAT the Barrie Public Library Board approve the Board Legacy report for the 2018-2022 Board term, as recommended by the Community & Governance Committee. CARRIED 14.Report of the Chair— Verbal Report BPL officially has three locations now! Thank you to the Board members who attended the pre-opening event. Remove "2022 Budget" from the Deferred Items list as this is resolved. "H Block" can also be removed as there is communication about this in the legacy document. The Library was pleased to be able to host the Dragon Boat festival again. 15.Closed Meeting Page 2 of 3 Page 199 of 263 14.b) Minutes of Barrie Public Library Board meetings held on June 23 an14 ... Barrie Public LIBRARY BOARD MINUTES Public Libraries Act— Section 16.1(4) (d) labour relations or employee negotiations and (b) personal matters about an identifiable individual Motion #22-32 SAURO - CLARKE THAT the Barrie Public Library Board conduct a Closed meeting as the subject matter being considered concerns labour relations or employee negotiations and personal matters about an identifiable individual (Public Libraries Act Section 16.1(4)(b)(d)). CARRIED This portion of the meeting was held in closed session. 15.1 Closed Meeting Board Meeting Minutes 15.2 CEO Goals and Workplan Update Rise and report Motion #22-33 RAO - MUNRO THAT the Barrie Public Library Board adopt the minutes of closed meeting #22-05 dated Thursday, June 23, 2022. CARRIED 16.Date of Next Board Meeting Thursday, October 27, 2022 7:00pm 17.Adjournment The meeting ended at 8:15pm Page 3 of 3 Page 200 of 263 14.c) Orillia Public Library Board meeting package for Wednesday, Septem... ORILLIA PUBLIC LIBRARY BOARD —MONTHLY MEETING WEDNESDAY SEPTEMBER 28, 2022 at 3:30 p.m. (via Zoom) Mission Statement We create opportunities for people to engage in learning,inspire imagination, exchange expertise and cultivate possibilities. CONVENING OF THE MEETING— Board Chair/Designate 1. "We acknowledge that we are on the traditional territory of the Chippewas of Rama First Nation, a member of the Three Fires Confederacy,which includes the Odawa, Potawatami, and Ojibway people. We honour them for having lived here, and cared for this land,from time immemorial.We recognize the many contributions that the Original People have made, and continue to make,to this region. We appreciate the opportunity to live,work and play in this beautiful place." 2. Call to Order—Notice and Quorum 3. Approval of the Agenda MOTION 5 min 4. Disclosure of Pecuniary Interest and General Nature Thereof CONSENT AGENDA MOTION 5 min 1. Approval of the Minutes of the June 22, 2022 Regular Meeting 2. Reports for June,July&August 2022 a) CEO Report b) Children&Youth Services c) Corporate and Operational Services d) Information Services e) Quarterly Statistics Jan-June 2022 3. Correspondence a) July 13, 2022 card of thanks from P. Helm b) August 29, 2022 from Whitehots c) September 2, 2022 from County of Simcoe Social and Community Services d) September 6, 2022 card of thanks from B. Sullivan e) September 21, 2022 from Orillia&Area Physician Recruitment&Retention Committee DISCUSSION AGENDA Auditor-Review Engagement/Library Statement 2021 MOTION 15 min 1. Business Arising from the Minutes 2. Reports of Board Committees and Representatives a) Finance Committee— Financial Statements August 2022 MOTION io min 2023 Budget Update MOTION b) Public Relations Committee—Board Succession Planning Report MOTION io min Legacy Document Self-Evaluation c) Policy Committee- Covid MOTION io min Professional Development d) Strat Plan Update—Action Plan MOTION io min 3. New Business a) Doctor Recruitment MOTION 5 min b) OLS Updates—D.Watson 5 min 4. Announcements 2 min 5. Adjournment 1 min PLEASE NOTIFY SECRETARY AT 705-325-2338 IF UNABLE TO ATTEND Page 201 of 263 14.c) Orillia Public Library Board meeting package for Wednesday, Septem... ORILLIA PUBLIC LIBRARY BOARD MINUTES OF JUNE 22, 2022 MEETING A regular meeting of the Library Board was held via Zoom commencing at 3:33 P.m. PRESENT — BOARD — K. Seymour, Chair; C. Seiberling-Spriggs, Vice-Chair; M.Ainsworth C. Allman; M. Edwards; D. Elder; R. Greenlaw; P. Hehn; G. McCorkell; R. Stevens; D. Watson STAFF — B. Sullivan, Chief Executive Officer K. Absalom, Director of Information Services M. Wilkinson, Director of Children's&Youth Services M. Robertson, Directory of Corporate &Operational Services T. Chatten, Recorder ABSENT — none CONVENING OF THE MEETING Land Acknowledgement Statement — C. Seib erling-Spriggs read the Library Board's statement. Call to Order — Notice and Quorum — K. Seymour called the meeting to order. Approval of the Agenda —Additional item of correspondence MOTION*2022:26 Moved by D. Elder, seconded by C. Seiberling-Spriggs that the Orillia Public Library Board approve the Agenda of the June 22, 2022 meeting. CARRIED Disclosure of Pecuniary Interest and General Nature Thereof— none CONSENT AGENDA P. Helm asked if the disbanding of the County Cooperative would have any impact on the Library with cuts to services/resource sharing, etc.? It may add to our workload if new members come from any of these areas serviced by the cooperative, and it may also impact the Coldwater Library. There is no transition plan in place yet. Congratulations were offered to staff on the well-run drag queen events. It was a well-received program with Board and City staff support; Board members were proud to be involved/supportive of this and proud of the staff. Mayor Clarke also attended a storytime and spoke positively to the media. B. Sullivan highlighted the drag queen events which were the culmination of a difficult week, but also necessary and fabulous. The CEO and Board chair will draft a response to send regarding any comments/inquiries. M. Robertson announced that the OPL has officially been designated as a "Safer Space", one of three in Orillia. There will be publicity to follow to bring awareness to this. Page 202 of 263 14.c) Orillia Public Library Board meeting package for Wednesday, Septem... K. Absalom announced the 1611, Big Read as "Daughters of the Deer" which will include an in- person author visit in October. M. Wilkinson highlighted this year's Battle of the Books which ran successfully with 12 schools participating with 130 students. A virtual event was chosen at the time of organizing, which was well run by S. McLean and engaged the students. Monsignor Lee won the grand prize. MOTION#2022:27 Moved by G. McCorkell, seconded by M. Edwards that the Consent Agenda of the June 22, 2022-meeting be adopted. CARRIED DISCUSSION AGENDA REPORTS OF BOARD COMMITTEES AND REPRESENTATIVES Finance Committee — Monthly statements for May 2022 were presented for Board review and discussion. Current reserve fund totals still not available. MOTION#2022:28 Moved by R. Greenlaw, seconded by C. Seiberling-Spriggs that the Orillia Public Library Board receives the May 2022 Financial Statements as presented. CARRIED Policy Committee —Annual Board Assessment — The committee reviewed and as part of yearly plan as well as succession planning for board members. MOTION#2022:29 Moved by C. Allman, seconded by D. Watson that the Orillia Public Library Board adopt the Annual Board Assessment Policy. CARRIED NEW BUSINESS Donation of Arthur Shilling Painting — An appraisal for the piece has been received and we expect delivery of the painting by July ist, with acknowledgment of the donors as requested. MOTION#2022:30 Moved by P. Helm, seconded by D. Elder that the Orillia Public Library Board accept the donation of an Arthur Shilling painting with conditions. CARRIED IN-CAMERA/CLOSED SESSION — Personnel MOTION#2022:31 Moved by M. Edwards, seconded by C. Seiberling-Spriggs that the Orillia Public Library Board enter an in-camera session at 3:58 p.m. CARRIED MOTION#2022:32 Moved by P. Helm, seconded by C. Seiberling-Spriggs that the Orillia Public Library Board leave an in-camera session at 4:07p.m. CARRIED Page 203 of 263 14.c) Orillia Public Library Board meeting package for Wednesday, Septem... MOTION*2022:33 Moved by C. Seiberling-Spriggs, seconded by P. Hehn that the Orillia Public Library Board agree with the recommendations of the Personnel Committee with regard to the CEO Performance Appraisal. CARRIED Adjournment at 4:10 p.m. BOARD CHAIR CHIEF EXECUTIVE OFFICER Page 204 of 263 14.c) Orillia Public Library Board meeting package for Wednesday, Septem... Board Report July, August, September (September 2022 Meeting) Prepared by Bessie Sullivan, CEO Media June 21 https://www.orilliamatters.com/local-news/orillia-public-library-unveils-this-years-exceptional- big-read-5502031 June 27 https://www.cbc.ca/news/investigates/libraries-threats-all-age-drag-1.6501247 https://bookriot.com/canadian-librarian-drag-story-hour/ https://sunonlinemedia.ca/2022/06/27/council-preview-81/ July 18 https://www.simcoe.com/news-story/10672545-demand-surges-for-summer-snack-bags-amid- rising-costs-growing-awareness-orillia-s-sharing-place/ July 19 https://www.theglobeandmail.com/opinion/article-libraries-free-speech/ https://www.simcoe.com/community-story/10677600-keeping-cool-in-orillia-city-opens- cooling-centres-due-to-heat-warning/ Aug 12 https://sunonlinemedia.ca/2022/08/12/this-week-in-art-culture-entertainment-186-2/ Sept 3 https://www.orilliamatters.com/local-news/chapter-closes-on-successful-summer-programs- at-orillia-library-5775229 https://www.oriIIiamatters.com/local-news/pirates-pack-port-for-annual-party-6-photos- 5763811 Sept 12 https://www.orilliamatters.com/local-news/local-agencies-teaming-up-to-host-local-mental- health-fair-5788779 Page 205 of 263 14.c) Orillia Public Library Board meeting package for Wednesday, Septem... Sept 13 https://www.orilliamatters.com/local-news/newcomers-to-orillia-feel-lost-and-need-help-to- find-their-way-5814934 Sept 17 https://www.orilliamatters.com/local-news/an-honour-rick-mercer-all-smiles-after-winning- leacock-medal-5836223 Sept. 20 https://www.oriIliamatters.com/local-news/library-art-tour-offers-public-a-glimpse-into-great- masters-5843730 Professional Development The Ontario Library Service held a networking meeting on July 21St, 2022. 1 was to attend the one on August 18th, 2022, but the universe had other plans for me that day. The Administrators of Medium Public Libraries of Ontario on met on September 9th. We were introduced to the new Ministry Library specialist who we will be working with. We also got updates from the Ontario Library Association and the Federation of Ontario Public Libraries. Ontario Library Service held a focus group on September 9, 2022,they were seeking feedback on their new development of the tool "Valuing Ontario Libraries." The tool involves calculating both the social and economic impacts of public libraries and determining the library's return on investment. Our new Strategic Plan has this as one of our goals OLS Virtual Conference, Stronger libraries, stronger communities September 22th Board Committees The Community Relations Committee met on Sept. 14th to discuss board succession and municipal election activity. I have sent a memo to all candidates with our Annual Report, our Strategic Plan, and an invitation to come for a tour of the library. I sent out 27 memos, 15 candidates responded, and I have given a library tour to 10 candidates. City of Orillia On July 25th the Board Chair, Melissa, and I interviewed for the Outreach Worker. We were successful and Eden Schwartz begins on October 3, 2022. We are very much looking forward to having her work with us. Page 206 of 263 14.c) Orillia Public Library Board meeting package for Wednesday, Septem... Grants/Donations Donations: We took possession of the Arthur Shilling painting on July 15tn I closed the "Friends of the Library" bank account to stop the service charges. (July 22) There was $792.00 in the account that got deposited into reserves. Grants: Between Young Canada Works and Canada Summer Jobs we received the total of $14, 593.00 in summer student grants Fund Raising We were invited by the Downtown Orillia Management Board (DOMB) to offer an incentive in the efforts to get Mariposa Folk Festival goers to come to the downtown core. We offered a 15% discount on all library merchandise for people wearing the folk fest bracelet. Fundraising update: Book Sales $ 2515.10 Cash Donations $ 7455.96 Friends 792.00 Total $10,763.00 Page 207 of 263 14.c) Orillia Public Library Board meeting package for Wednesday, Septem... REPORT OF THE DIRECTOR OF CHILDREN'S AND YOUTH SERVICES June2022 Submitted by Meagan Wilkinson Programs and Services Baby and Toddler Storytime 6-week sessions continued to the end of June led by Tara Schell, with 174 total participants. The controversial yet incredibly joyful Drag Queen Storytime featuring Auntie Plum ran 2 sessions without incident on June llth. 120 community members came out to celebrate and support this program. Books focusing on embracing who you are and celebrating your individuality were selected by Meagan Wilkinson and read by Plum during the story time. Samantha McLean and Marika Fox added early literacy tie-ins through singing about and identifying the colours of the Pride flag, as well as the importance of'alike and different' literally and figuratively (in learning the alphabet and valuing our unique qualities). Those attending were invited to ask Auntie Plum questions after the Storytime. Here are some of them: - How many wigs do you have? - Have you ever been on RuPaul's Drag Race? - What pronouns do you use? (Auntie Plum was asked this in both Storytimes) - Do you think society is changing and accepting the LGBTQ community more? Are things getting better? (adult) - "I like your boots" - "Elsa (from Frozen) is my sister" Our ever-popular monthly scavenger hunt saw 190 participants. Tara Schell and Meghan Sawatsky welcomed 25 grade 5's from Harriet Todd for a "Welcome to the Library!" visit. Meghan promoted the upcoming TD Summer Reading Club. Following the visit, classroom teacher, Mr. Kerr wrote, "Thanks so much for the great energy, the craft, and the entire experience. It was great". Samantha Mclean met virtually with 65 Patrick Fogarty grade 9 students to market resources that would appeal to them, including the upcoming Teen Summer Bucket List (part of our TD Summer Reading Club for teens). The loth anniversary of the OPL was celebrated on June 4th with many activities throughout the building. The Family Department celebrated one of our first "in- department" programs with a family craft completed by 35 members of the public. 7 Page 208 of 263 14.c) Orillia Public Library Board meeting package for Wednesday, Septem... 'spot' prizes(whoever was closest to our outlined locations at specific times)were handed out to families during the 2-hour celebration. We kicked off our Teen Summer Starter Pack which is similar to our popular surprise bags. This passive program seems to work well with teens. Each kit comes with staff-curated library books, an activity, snacks, and information on the Teen Summer Bucket List. This program ends July 151n CYS was awarded a $500 grant from the International Dyslexia Association to put towards starting a decodable collection in the Family Department. This grant must be spent and marketed by the end of October. Community Partnerships and Outreach Meagan Wilkinson collaborated with the Sharing Place to prepare for another summer partnership in which the Sharing Place designates their school snack funds to a Snack Bag program that is offered via several community partners. Samantha McLean and Meghan Sawatsky held a pop-up library at the Orillia Youth Centre on June 22nd. They interacted with 13 teens, building relationships, registering new memberships, and signing out books. We are working to make this a monthly program as we investigate best practices for reconnecting with teens in the community. CYS staff received a lovely thank you card from Harriet Todd Grade %'s who visited in May. • p +y �F �L9 )�. L& Tara Schell is collaborating with the Orillia Museum of Art & History, Couchiching Conservancy, and Sarahanndipity to create partnership Adventure Kits. Each partner is offering some material for these specialized kits and suggested complimentary books and activities to include. These kits will be ready for our collection in the fall. Page 209 of 263 14.c) Orillia Public Library Board meeting package for Wednesday, Septem... Marketing and Promotion In support of Pride Month, Marika Fox created a collaborative art display in the Family Department front window. Families were invited to create a colourful heart to add to a giant rainbow. 383 hearts were designed by our families. �r OP r+� i h9 Y We had a boost in Teen Instagram followers following a post created by Marika Fox that went viral with over 15,000 views. Our Pride Month Instagram posts also had success with 500-2500 views. Under the supervision of Samantha McLean, Meghan Sawatsky created promotion posts for our teen Summer Reading Club that were then shared with all high school social media accounts. Professional Development Meagan Wilkinson attended an information session with our new book vendor Whitehots. June concluded the year of Not Myself Today Training. Page 210 of 263 14.c) Orillia Public Library Board meeting package for Wednesday, Septem... Staffing Tara Schell completed a successful probation review. All summer students have been hired through funds provided by several grants (see Bessie's report for details). We are fortunate to welcome: Sam Greco: Programming and desk staff Meghan Sawatsky: Post-secondary summer student providing SRC support Peyton Nie: High school summer student providing SRC support Chloe Bard: Programming page This is the first time we have had 2 students begin before July, and it has been incredibly vital to the efficiency of our Summer Reading Club prep, planning, and marketing. This is a plan we will look at instituting again next summer. Page 211 of 263 14.c) Orillia Public Library Board meeting package for Wednesday, Septem... Report of the Children's and Youth Services Director Meagan Wilkinson Summer 2022 Summer Snapshot TD Summer Reading Club participants: 686 Reports with staff: 1626 Program participants: 2773 Programs run: 68 RA interactions: 1017 Reference interactions: 3821 We had an incredibly busy and successful TD Summer Reading Club this year with the return of in-person drop-in programs. Our outcomes for the program this year were to: • Stop the summer slide • Connect readers to resources that meet their needs and interests • Help to create readers who talk about books with confidence • Engage families and youth in fun, free programs that extend the reading experience • Reach new community members Anecdotal notes collected during programs and reporting indicate that families feel reflected in the collections we have in the library. These notes also indicate that staff play a large role in connecting readers with books that meet readers' interests and needs. Statements made by both caregivers and children tell us that our programs were accessible and engaging. Some of the feedback we have received includes: Just to let you know that 1 was speaking with Darlene Ayden who brought in her grandchildren throughout the summer and she wanted me to let you know how impressed she was with everyone in the department. She is from Mississauga and said she has never seen anything like it, how wonderful and interested all the staff were in what her grandkids were reading and their wonderful book suggestions. Just wanted to let you know that a patron came up(didn't want to give his name)and absolutely raved about how great the Children's staff is—he said it's nobody in particular, that he's been here several times and always had different staff and every interaction with his kids has been wonderful. My friend Lola was in today. Lola and her family immigrated to Orillio from Nigeria in 2017. Today she brought her two youngest kids to OPL to get their own library cards. They visited the Children's department and Lola immediately came upstairs to tell me how grateful she was to find so much diversity in the CYS collection. She was beaming with excitement. Lola runs a Facebook page called Orillia Black Community, she is so thrilled about children's materials that she is doing a live stream of the collection to share with her FB group. Page 212 of 263 14.c) Orillia Public Library Board meeting package for Wednesday, Septem... This is too good a story not to share. Thank you to our amazing ordering librarians...representation matters. 0 Just in case you didn't see, a patron had this to say about your Program in the Park on Facebook: The kids had a lot of fun at this today well organized and loved the bingo at the end. Our membership statistics also show 126 new children's and youth memberships over July and August, which is up from 73 new children's and youth memberships last summer indicating that we met our outcome of reaching new community members. A survey will be available to caregivers to provide program feedback, as well as to provide further data on whether we met our outcomes. Programs and Services Family Programs Family Art was offered in 3 drop-in timeslots during the 6 weeks of programs. It was offered in a morning session, afternoon session, and evening session, to accommodate the ranging schedules of families.This program was incredibly popular with 515 total participants, many of them returning each week. Tuesdays welcomed families and children to a drop-in All Ages Storytime. We combined literacy connections with fun to engage children. We saw a range of ages each week, with participants newborn to 12 years. 270 attendees came out during the 6 weeks. Supervised by library staff, our summer students were invited to plan and lead our drop-in Friday Family Fun program.This program was offered in morning and afternoon sessions. Our students showed off their creativity and planning skills by developing and successfully running 6 sessions such as Craft Battle, Fairy Gardens, Cardboard Castle Challenge, Build a Bridge, a Family Scavenger Hunt, and Mural Painting. This relaxed program welcomed 281 individuals. During the summer, we increase our popular scavenger hunts from monthly to weekly. This accommodates the readers who are here once a week to attend programs and to report. Marika Fox and Sam Greco created 8 weekly scavenger hunts which were completed 915 times. We ended our TD Summer Reading Club with a Storywalk supplied by the TD Summer Reading Club brand. We selected Sometimes 1 Feel Like a Fox by Danielle Daniel (also our Big Read author). While we had planned to hold this program on the Leacock Museum grounds,the weather did not cooperate and we instead, posted the pages of the story throughout the library building. This had the added benefit of encouraging families to explore the whole library rather than just the Family Department. 52 children and caregivers participated. On August 31st, we welcomed Speaking of Wildlife, a wildlife sanctuary located in Washago, to speak to our young patrons. Four wildlife residents (groundhog, peregrine falcon, and 2 turtles) were shared with the group, ending with a turtle race! 58 individuals were in attendance. Page 213 of 263 14.c) Orillia Public Library Board meeting package for Wednesday, Septem... Early Literacy Wednesdays were for babies! Following the popularity of this program during the spring, we offered a drop-in Baby Storytime. However, either because we have not built up our baby/caregiver relationships yet, or because caregivers were focused on school-aged children during the summer,this program did not see the numbers we had anticipated. 29 caregivers and babies attended over 5 weeks. r 10y� ' I� 1i s. 1 11 eft -"'�� /�A .. f � � . �.H s?�i ads''l�b.• Tweens and Teens Tweens were invited to come to registered programs on Wednesdays. We found this age group extremely receptive to programs this summer. Samantha McLean created a variety of engaging programs including, Intro to the Makerspace, Are You Smarter Than a Librarian?, Make a Secret Agent Book Box, Backyard Games Battle, Paint Party, and Myths and Legends Game Day. This program partnered with IS staff for several sessions. We saw 154 tweens over the 6 weeks. Page 214 of 263 14.c) Orillia Public Library Board meeting package for Wednesday, Septem... ..� Teens were invited out to registered programs on Tuesday evenings. Samantha McLean created amazing programs such as Heartstopper Trivia, Build a Teen Book Box, and Paint Night Party. We were thrilled to have 29 teens participate throughout the summer. Teens could request a Teen Summer Starter Pack filled with books/movies/treats/reusable drink tumbler and promotional information about our Teen Summer Giveaway and our Teen Summer Bucket List program. Teens had their choice of summer themes to pick for their pack- 'Off to Camp', 'Summer Romance', and 'Take a Trip. 20 requests were filled between June 22-July 15. i Page 215 of 263 14.c) Orillia Public Library Board meeting package for Wednesday, Septem... We had noticed for some time that youth are not impressed by the images and content of the branded TD Summer Reading Club. In response, Samantha McLean created The Teen Summer Bucket List, an engaging youth-friendly summer program that still used the elements of the TD Summer Reading Club but was more appealing to youth. Teens who completed one of the bucket list challenges could enter an online ballot to win a 'bucket'full of treats, a new book, and a $10 Starbucks gift card. Teens could also fill out a ballot by participating in one of our teen programs. 91 ballots were filled out over the summer. 5 winners were selected. Teen Summer Bucket Last - US1 • +WINNER Volunteers Following the little interest in our newly re-structured teen volunteer program, the Teen Leadership Committee (TLC), we decided to try again just before the beginning of the new school year. This seemed to be the right time to launch it with 11 teens registering to be part of this program. Samantha McLean held an orientation session on August 24'. Going forward, this group will meet once a month and work on tasks such as assisting with program preparation, suggesting teen programming, and creating content for teen Instagram. Community Partnerships and Outreach We partnered with the Sharing Place to offer school-safe snacks to children and youth. The Sharing Place dropped-off weekly orders packed by their volunteers. We distributed 370 snack bags over the 9 weeks of summer vacation. Each snack bag contained 10 snacks totaling 3700 snacks provided to Orillia and surrounding area children and youth. On August 23rd, we partnered with the Downtown Orillia Management Board to offer a Movie Night in the Courtyard. The DOMB was approached with a sponsorship from Mortgage Man which provided the evening with the movie, screen and projector, and snacks. Oscar's Variety brought a hotdog cooker and sold hotdogs at a reduced price to attendees. The Orillia Public Library offered a craft created and run by our summer students. Meagan Wilkinson and Samantha McLean provided access to the main floor library washrooms. This was a great event with 50 attendees. 125 attendees had been confirmed but several Covid outbreaks at surrounding day camps reduced this number. Page 216 of 263 14.c) Orillia Public Library Board meeting package for Wednesday, Septem... We took the library out into the community on Thursday mornings with our Library In the Park program.Tara Schell created an interactive experience at 3 parks (Couchiching Beach, Clayt French, Victoria Park) in Orillia. Themes included Teddy Bear Picnic, Animals in Orillia, and Jurassic (In the) Park. We partnered with Circulation Services during several of the visits to also offer library card registration and book checkouts. We saw many new faces and many of our regular families. With 1 visit canceled due to weather, we saw 275 attendees over 5 weeks. We were asked by the City of Orillia Day Camp to provide a 1-hour program every other week. We also visited Mariposa Gymnastic Day Camp twice during the summer. Summer staff, supervised by Samantha McLean, planned and led these sessions which reached 197 children. Samantha McLean and Meghan Sawatsky took the library to the Orillia Youth Centre in July and August where they engaged teens in our Teen Summer Reading Club (Summer Bucket List) and signed out material. We engaged with 24 youths. Meagan Wilkinson met with Sherry Lawson to talk about potential partners for the National Day for Truth and Reconciliation. Marketing and Promotion Working with Darrin Davis and Kelli Absalom, we created weekly social media posts to market the Summer Reading Club throughout the summer. We also worked together to share pictures from summer programs on our social media platforms. Meghan Sawatsky, our post-secondary summer student, created a monthly calendar of programs that was made available to caregivers in the Family Department and at the Checkout desk. Meagan Wilkinson created and emailed out 2 Summer Reading Club e-newsletters to those registered to receive this specialized program newsletter. Press releases were sent to Orillia Matters to promote the beginning of the Summer Reading Club and at the end of the summer to celebrate our Summer Reading Club readers. We held a Teen Summer Giveaway on Teen Instagram, in the hopes of increasing our local teen followers—Between June 22-July 15 we had over 30 teens enter the draw. We continued to promote our events, collection, and programs via Instagram Reels with many having 200-2300 views. Much of this content was created and facilitated by our summer students under the supervision and direction of staff. Students were instrumental in creating engaging posts, reels, and stories. In-library promotion is one of the top ways we market this program. Staff welcomes each family entering the Family Department and informs them of the current programs. The window display also acts as a beautiful marketing tool as it grows throughout the summer. Each time a reader reports, their name is added to the display, creating a collaborative art piece that is eye- catching. Page 217 of 263 14.c) Orillia Public Library Board meeting package for Wednesday, Septem... I snF€w� .svaees� Y K Professional Development In August, the CYS team watched the Ryan Dowd webinar "Sexual Harassment: How to respond to a customer's inappropriate comments". Staff feedback was positive that this training provided relevant information. Marika Fox was recertified in First Aid. Staff also watched a recorded video of Microsoft Teams phone training. Staffing The beginning of the summer saw Peyton Nie, our senior Circulation Services page, as the successful high school summer student candidate. Peyton has worked at the library for the last 4 years and has worked many library events, including March Break 2022. Her contract runs until the end of August. Meghan Sawatsky, our post-secondary summer student concluded her summer position at the end of August. Having Meghan begin before the summer was a huge part of the success we saw this summer. She was able to begin organizing staff plans, help with marketing, and assist with school outreach, all tasks that can be work intensive for staff who are also running regular programs right up to the summer. We said goodbye to summer staff Sam Greco mid-August as he returned to school. Long-time staff member Erin Damery said goodbye at the end of August to pursue a teaching career. Erin's experience and love of the library will be missed, but we look forward to working with her as an Orillia school teacher. Page 218 of 263 14.c) Orillia Public Library Board meeting package for Wednesday, Septem... Samantha Mclean was the successful candidate for the Program Coordinator position. Sam brings years of management and event planning experience to this role. Sam has been with the library for 5 years. Alexandra Gilston was offered a full-time librarian position in Information Services. While we will miss her in CYS, we wish her all the best in her new position! Tara Schell, who had been filling Alexandra Gilston's secondment before she was permanently moved to IS, has moved into the full-time programming role that Samantha McLean has vacated. Her teaching experience is an asset in this position where she will focus on family and school-age programs. CYS currently has two vacancies that are posted and will close in September. We welcomed a new student page, Sophie DeWolfsmith, to work Fridays and Sundays in the Family Department. Page 219 of 263 14.c) Orillia Public Library Board meeting package for Wednesday, Septem... REPORT OF THE DIRECTOR OF INFORMATION SERVICES Summer 2022 Submitted by Kelli Absalom PROGRAMS AND SERVICES Evening With Plum Vicious We celebrated Pride Month with a special after-hours show with Drag Queen Plum Vicious and Drag King Billy Blake. This sold-out licensed event for ages 19+ raised funds to enhance our LGBTQS2+ collection and everyone enjoyed an evening of outrageous entertainment. Staff worked tirelessly to pull off this evening including purchase and sale of alcohol, setup and decorating of the performance area, provision of treats including freshly popped popcorn and cookies, and managing the sound system. Thanks to everyone for their hard work and dedication to ensuring this event was a tremendous success. t for q. { A ! T q fiek Big Read The 16t" Annual Big Read was launched in June with a short video on all our social media platforms and our YouTube channel. The 2022 selection is "Daughters of the Deer" by Danielle Daniel. In this haunting and groundbreaking historical novel, the author imagines the lives of women in the Algonquin territories of the 1600s, a story inspired by her family's ancestral link to a young girl who was murdered by French settlers. The author will be joining us for our first in- person Big Read Finale on Saturday, October 151". Tickets are on sale now. 101" Anniversary Celebration We celebrated ten years in our new building this June with a month-long exhibit of the history of the Library from 1911 to the present day. Jayne Turvey mounted fun, informative displays along the windows and in our display cases which contained an eclectic array of artifacts, letters, and objects from the Library's collection as well as items on loan from Orillia Museum of Art and History and True North Typewriters. We also held a special in-person event on June 41" with Page 220 of 263 14.c) Orillia Public Library Board meeting package for Wednesday, Septem... live music by our very own Darrin Davis, giveaways, treats, and a sale in our bookstore. We also had special 101" anniversary Library cards created to mark the occasion which were designed by former staff member Daniel Caschera. =' : .i,. g A n � f 4j ! - OU �h AL s Hot Readers We continued to promote books and reading to our community with our tenth annual Hot Readers Summer Reading Club for adults. � I Patrons rated their reads through paper or online ballots for their R chance to win biweekly prize baskets and our "Love Local' Grand Prize Pack. We were fortunate to partner with Mark Goode, The I Mortgage Man who donated $200 in gift cards including $50 gift .� certificates to Tops Pizza, Shine Plant Based Kitchen, Lone Wolf Cafe, and Orillia Downtown Dollars. We received over 1100 ballots and Dianna Lee was our excited Grand Prize winner. Take and Make Chanel Craigie offered a popular "Dots and Spots" Craft Kit for adults which included everything needed to design and paint a miniature masterpiece. Page 221 of 263 14.c) Orillia Public Library Board meeting package for Wednesday, Septem... Genealogy Club Jayne Turvey held a Genealogy Club meeting in June. It was the first in-person meeting in over two years. 1-on-1 Tech Help Alexandra Gilston conducted 58 1-on-1 Tech Help sessions over the summer months on a variety of topics. Makerspace Alexandra also worked with the Children and Youth Services Dept. to provide TD Summer Reading Club programming for tweens and teens in the Makerspace using the Glowforge and Cricut Vinyl Cutter. Ongoing Programs These ongoing programs met over the summer months: -Books on Tap: our book club for twenty, thirty, forty-somethings led by Darrin Davis -Bookworms Book Club: led by Michelle Sinclair -Book Chatter: led by Lee Kelly -Chair Yoga: with Certified Hatha Yoga instructor Melanie Rimkay Suggestion Box We have placed a Suggestion Box back at our Greeter Desk to collect feedback from the community on our programs and services. I also created an Online Suggestion Box which is available on the Library's website. Local History Room We have resumed in-person Local History Room hours. At the present time, the room is open to the public on Wednesday afternoons and by appointment. COMMUNITY PARTNERSHIPS & OUTREACH Ongoing Partnership Programs -The English Conversation Circle, led by Welcome Centre Immigrant Services, met throughout the summer. -The Just Write Orillia writing group met on Zoom. -The Gilbert Center hosted monthly meetings of the Older and Bolder social and support group for 2SLGBTQ+ for seniors 55+. -The Ukulele Jam, in partnership with the Sunshine Ukulele Network, returned to the Library this summer and met monthly in the Courtyard. -The VON Canada SMART (Seniors Maintaining Active Roles Together) Team resumed weekly exercise classes at the Library this June for seniors 55+. Jayne Turvey attended a meeting of the Age-Friendly Orillia Group in June. Page 222 of 263 14.c) Orillia Public Library Board meeting package for Wednesday, Septem... Darrin Davis oversaw our monthly book deliveries to local nursing and retirement homes over the summer months. He received the following kind words from Birchmere Activity Director, Ashley MacGregor, "...we can't thank you enough for all that you do with choosing great books and coordinating volunteers to get materials out to our community seniors in local LTC/retirement homes." We were pleased to be a destination for the OSMH Gratitude Walk to celebrate our healthcare heroes this August. MARKETING AND PROMOTIONS We currently have 3189 followers on our Facebook page, 2,697 followers on Instagram and 2,067 followers on Twitter, Our most popular post on Facebook over the summer was the album we posted for the Drag Queen Storytime. Our most popular Instagram post was of the staff celebrating Pride Month. Our Pride Month Insta and Facebook stories had high engagement as well. f ,op ,- I produced three eNewsletters which provided information on virtual programs, service announcements, and digital resources. We currently have 2,533 subscribers to the eNewsletter. We have introduced CBC Corner to our users which is a free digital platform exclusive to libraries. It can be accessed from our website and contains news, local stories, TV and radio shows, podcasts, educational children's content, and a free English and French language learning app. STATISTICS June 2022 July 2022 August 2022 Reference Questions 3,144 3,657 3,671 eResource usa e 7,046 11,366 8,621 Website Visits 17,333 20,144 18,829 Page 223 of 263 14.c) Orillia Public Library Board meeting package for Wednesday, Septem... PROFESSIONAL DEVELOPMENT Information Services staff attended an online seminar entitled "Sexual Harassment: How to Respond to a Customer's Inappropriate Comments" presented by Ryan Dowd. Information Services staff viewed training videos on our new Microsoft Teams Softphones system. Page 224 of 263 14.c) Orillia Public Library Board meeting package for Wednesday, Septem... REPORT OF THE DIRECTOR OF CORPORATE AND OPERATIONAL SERVICES JUNE, JULY, AUGUST 2022 Submitted by Melissa Robertson Programs and Services Covid continues to affect OPL services with various covid-related staff absences in the Technical Services Department in June, July, and August. June is Pride Month. The EDI Committee worked with various departmental staff to put together a morning Drag Queen Storytime for families and an evening Drag Queen Performance for adults on Saturday June 11. Details in other departmental reports. In June, the City of Orillia (including Library) opted to move to the Microsoft Softphones system. OPL went live with the new phone system on Wednesday, July 26. Unfortunately, the transition has been difficult and stressful for staff due to; main line malfunctions, non-receipt of necessary hardware in time for launch (desk phones for the main service desks), and constant service disruptions (dropped calls). We are now well into September with several unresolved phone/network issues causing frequent and ongoing disruptions to service. July 7 Amy went to the story time at Couchiching Park and updated memberships and checked out materials to families. This allowed the CYS staff to focus on the programming. The Orillia Farmer's Market brought back the popular Night Market for three Friday evenings throughout the summer: July 8, 22, and August 12, from 5pm to 9pm. New this year, the Night Market set up on Mississaga Street in the section between West Street and Peter Street. June/July: Coordinator of Technical Services, Emily Sullivan requested that we explore other book wholesalers because our existing vendor, Library Services Centre, had not been able to recover to pre-pandemic service. After much research/consultation, Emily selected Whitehots as our new major vendor. When we moved from LSC, we had almost 2,000 long-outstanding items on order. Since working with Whitehots (early July), we have received/added 1,437 of those previously outstanding items into our collection. Whitehots is local (Aurora), provides free shipping, and lower processing costs than LSC. Emily has been instrumental in leading and implementing the logistical changes required to make this transition. In August, Amy Lambertsen hired a relief circulation clerk; a position left unfilled since pre- pandemic times, but one that has recently become necessary again. August 25, GIT completed an inspection of the alarm systems/panel and provided one-on-one training with the Director of Corporate and Operational Services. Page 225 of 263 14.c) Orillia Public Library Board meeting package for Wednesday, Septem... Community Partnerships and Outreach June 22 Amy went to the Youth Centre outreach and facilitated new and updated memberships, answered questions about youth memberships and checked out materials: 4 updated memberships, 2 new memberships, 3 holds placed, 5 books checked out. July 13 Melissa attended a planning meeting with the Local Immigration partnership, YMCA Immigration Services, and the City Manager of Culture to begin planning for the September 13 Lunch & Learn: Immigration 101. July 15, OPL accepted an art donation: Black River, by Arthur Shilling. The painting was donated by Ken Shunk and his niece Cathy Goodchild in memory of Ken's parents Peggy and Elmer 'Bud' Shunk, who devoted their lives to service in Sunshine Town. A condition of the donation is to put up a sign regarding the dedication. The piece has been installed in the Mezzanine with the other Shilling artworks (in place of Steven Snake painting which has been relocated). Professional Development The management team has decided on Verbal Intervention training for the 2022 all-staff Professional Development Day. This program is part of the Crisis Prevention Institute suite of offerings in de-escalation. Melissa Robertson will become a certified VI instructor on September 29 and deliver the training to all-staff in November. A benefit to having in-house certification is the ability to deliver the training to new employees. In June Melissa Robertson completed Joint Health and Safety Training Part 1. Part 2 is scheduled for October 18 & 19. Once completed, Melissa will officially become the certified supervisory member of OPL's JHSC. June 30, Melissa attended the first of a four-part online series via Niche Academy #LunchandLearn: Monthly Leadership Training July 13, Melissa attended the webinar: Sustainable Thinking for the Future of Libraries. July 27, Melissa attended the webinar: The Post-Pandemic Library: Managing Issues Now That They are Our Daily Routine. August 11, Melissa and Amy attended the webinar, Sexual Harassment: How to respond to a customer's inappropriate comments Page 226 of 263 14.c) Orillia Public Library Board meeting package for Wednesday, Septem... User Statistics June 2020 June 2021 June 2022 Checkouts and renewals 2,346 13,463 25,312 Holds Placed 3,092 6,820 3,740 Holds Arrived 4,234 10,158 4,708 Gate count: daily mean 1 0 lockdown 0 lockdown 44 July 2020 July 2021 uly 2022 Checkouts and renewals 7,201 18,443 9,349 Holds Placed 4,255 4,567 1762 Holds Arrived 6,072 6,657 1750 Gate count: daily mean 0 (lockdown) 329 125 August 2020 August 2021 August 2022 Checkouts and renewals 9,768 17,232 31,015 Holds Placed 4,203 3,879 3,995 Holds Arrived 6,256 5,424 4,953 Gate count: daily mean 230 (open last 4 331 504 days of August) Township Statistics Chippewas of Rama First Nation: June 2022 Borrower Type Number of members Number of members Check Outs + borrowing Renewals July 1, 2022 June 1-30, 2022 June 1-30, 2022 CRFN Adult 7 2 66 CRFN Child 0 0 0 CRFN Youth 1 0 0 E-Access 1 N/A N/A Total 9 2 66 Chippewas of Rama First Nation: July 2022 Borrower Type Number of members Number of members Check Outs + borrowing Renewals August 2, 2022 July 1-31, 2022 July 1-31, 2022 CRFN Adult 7 2 133 CRFN Child 0 0 0 CRFN Youth 1 0 0 E-Access 1 N/A N/A Total 9 2 133 Page 227 of 263 14.c) Orillia Public Library Board meeting package for Wednesday, Septem... Chippewas of Rama First Nation: August 2022 Borrower Type Number of members Number of members Check Outs + borrowing Renewals Sept 1, 2022 Aug 1-31, 2022 Aug 1-31, 2022 CRFN Adult 7 2 136 CRFN Child 0 0 0 CRFN Youth 1 0 0 E-Access 1 N/A N/A Total 9 2 136 Severn Township:June 2022 Borrower Type Number of members* Number of members Check Outs + borrowing Renewals July 1, 2022 June 1-30, 2022 June 1-30, 2022 Severn Adult 796 280 2,525 Severn Child 196 59 657 Severn Youth 26 7 48 E-Access 60 N/A N/A Total 1,078 346 3,230 Severn Township:July 2022 Borrower Type Number of members* Number of members Check Outs + borrowing Renewals August 2, 2022 July 1-31, 2022 July 1-31, 2022 Severn Adult 819 326 3,094 Severn Child 207 81 761 Severn Youth 26 8 32 E-Access 60 N/A N/A Total 1,112 415 3,887 Page 228 of 263 14.c) Orillia Public Library Board meeting package for Wednesday, Septem... Severn Township: August 2022 Borrower Type Number of members* Number of members Check Outs + borrowing Renewals September 1, 2022 Aug 1-31, 2022 Aug 1-31, 2022 Severn Adult 836 371 3,417 Severn Child 203 76 896 Severn Youth 29 5 19 E-Access 58 N/A N/A Total 1,126 452 4,332 Township of Oro-Medonte:June 2022 Borrower Type Number of Number of members Check Outs and members* borrowing Renewals July 1, 2022 June 1-30, 2022 June 1-30, 2022 Township of Oro- 971 334 2,844 Medonte Adult Township of Oro- 217 53 484 Medonte Child Township of Oro- 41 14 48 Medonte Youth Township of Oro- 1 0 0 Medonte Housebound E-Access 115 N/A N/A Total 1345 401 3,376 Page 229 of 263 14.c) Orillia Public Library Board meeting package for Wednesday, Septem... Township of Oro-Medonte:July 2022 Borrower Type Number of Number of members Check Outs and members* borrowing Renewals August 2, 2022 July 1-31, 2022 July 1-31, 2022 Township of Oro-Medonte 995 373 3,094 Adult Township of Oro-Medonte 228 62 504 Child Township of Oro-Medonte 41 13 89 Youth Township of Oro-Medonte 0 0 0 Housebound E-Access 119 N/A N/A Total 1,383 448 3,687 Township of Oro-Medonte: August 2022 Borrower Type Number of Number of members Check Outs and members* borrowing Renewals Sept 1, 2022 Aug 1-31, 2022 Aug 1-31, 2022 Township of Oro-Medonte 1,046 398 4,031 Adult Township of Oro-Medonte 247 76 644 Child Township of Oro-Medonte 43 13 85 Youth Township of Oro-Medonte 0 0 0 Housebound E-Access 109 N/A N/A Total 1,445 487 4,760 Page 230 of 263 14.c) Orillia Public Library Board meeting package for Wednesday, Septem... Incidents June 8, 2022 Loud banging from the main floor men's washroom alerted staff to some troublesome behaviour. Two known patrons were found using illegal drugs in the stalls. Concern for their well-being after a long amount of time in the restroom prompted a call to the OPP for a wellness check. After a brief conversation with staff, the men left and were later spoken to by police (outside the library). No further action taken. June 8, 2022 A man who was outside, exposed and touched himself inappropriately while staring at a contract summer student through the windows of the Family Department. The police were called, the student worker was sent home and the man later entered the library building. Staff were instructed not to approach and wait for police assistance. The man was apprehended by police as he was leaving the building. Robertson spoke with the police the next day and learned that the man was being held on criminal charges. The release order includes criminal conditions not to attend the library or to approach the student worker at any time. The police delivered a Notice of Trespass to the man on June 9. June 9, 2022 Robertson was called by Information Orillia to visit their offices regarding a known patron in crisis (drug use and housing insecurity). She was having trouble responding/staying awake and was given some food and water. Once revived she went into the women's washroom where it was suspected that she used again. Staff called police and EMT and followed the patron at a distance to make sure she was safe. EMT/police arrived and treated the patron for an 'active overdose' while she was sitting at the public computers. A social worker was called in and we provided a private room for the patron to meet with the police and a worker. June 17, 2022 A young couple were observed in the library having an argument (loud and verbally aggressive). They moved out of the library on their own but were later observed on the security cameras near the staff entrance. The argument became physical, and the OPP were called. Camera footage was provided to the attending officer and the couple were taken away in the back of a police cruiser. June 22, 2022 A loud and escalating argument between a couple in the library prompted staff to call non- emergency police. There was concern about physical abuse occurring in the elevator. OPP arrived and separated the couple. A conversation between police and the male escalated, Page 231 of 263 14.c) Orillia Public Library Board meeting package for Wednesday, Septem... causing the police to use a taser on the male. He was handcuffed and removed from the library. The woman had already left on her own. There was some disruption in the stacks: shelf and books toppled to the floor. No one was hurt, staff tidied up. The woman came back later that evening, upset that the police had been called and she wanted to know who called them. Staff would not disclose that information and the woman left, stating that she would never return. August 3, 2022 A man indicated to staff that he had outstanding warrants against him. Non-emergency police were called and escorted the man from the building. August 15, 18, 19, 20, 2022 Several days of concerning comments and behaviours from a patron prompted multiple calls to non-emergency police for wellness checks. The patron escalated more each day and staff became increasingly uncomfortable and fearful when he came in and engaged. A decision was made to trespass the patron. Since then, he has entered the building on two separate dates. Non-emergency police are trying to contact him so that they can re-iterate the terms of his trespass. OPP have advised staff not to approach, to call non-emergency police if they see him in the building, and to call 911 if he engages/escalates. Page 232 of 263 QUAA4Y OQUANUa,Rub Library Board meeting package for Wednesday, Septem... CIRCULATION OF MATERIAL Jan-June Jan-June PRINT 2021 2022 Books 96006 104830 Periodicals 1076 2793 Interlibrary Loan-Borrowed 855 592 Interlibra Loan-Loaned 695 654 TOTAL PRINT 98632 108869 NON-PRINT Adventure Bags/Fishing Rods/Parks Pass 555 598 DVDs 13784 25905 Equipment/iPads 54 96 Multi-Media 309 830 Puzzles 333 456 Sound Recordings 1911 2280 TOTAL NON-PRINT 16391 29567 TOTAL ALL CIRCULATION 115578 139034 REFERENCE TRANSACTIONS Adult 17768 14785 Children 5635 6962 E-Mail/Telephone/Mail/Fax Requests 18863 3644 Extended Computer Help/Instruction 448 1898 Extended Search/Computer Help 174 302 Other Libraries 1252 1104 Readers'Adviso 17486 5514 TOTAL REFERENCE TRANSACTIONS 61626 34209 INTERNET/COMPUTER USE Adult/Children 0 2633 Frost Scrapbook 224 66 Local News/Images Index Visits 14000 7913 Online Products Usage 76815 48206 Teen Social Media Followers 5105 625 Web Page Visits 123214 116344 Wireless 20 6886 TOTAL INTERNET/COMPUTER USE 219378 182673 IN-LIBRARY USE OF MATERIALS 0 3270 IN-LIBRARY USE OF MICROFILM/FICHE 75 260 GRAND TOTAL LIBRARY USE 396657 359446 COMM UNITY OUTREACH 27 451 LIBRARY VISITS(Actual Door Count) n/a 55831 LIBRARY VISITS(Avenge Incl.Sunday) n/a 372 MEETING ROOM BOOKINGS 0 91 MOBILE PRINTING 0 0 STUDY ROOM BOOKINGS 0 165 VOLUNTEER HOURS(Adult) 48.5 247 VOLUNTEER HOURS(Teen) 388 0 PROGRAMS-ADULT SERVICES 2021 2022 In-Library-Group Visits/Programs(incl.virtual/views) 166 178 "Attendance 2176 1963 Out of Library-Talks to Groups 2 1 .Attendance 43 15 PROGRAMS-YOUNG ADULT SERVICES In-Library-Programs 2 3 .Attendance 17 59 PROGRAMS-CHILDREN'S SERVICES In-Library-Group Visits 0 4 .Attendance 0 82 -Early Literacy Programs 1 14 "Attendance 38 197 -School-Age Programs 2 18 .Attendance 32 294 -Family Programs 0 17 .Attendance 0 855 Out of Library-Talks to Groups 3 3 'Attendance 42 88 TOTAL PROGRAMS 176 238 TOTAL ATTENDANCE 2348 3553 READING CLUBS 2021 2022 Children's Number 0 140 Children's Reports 0 140 Teen Number 0 0 Teen Reports 0 0 NUMBER OF NEW BORROWERS REGISTERED 2021 2022 Adult-City of Orillia 83 400 -Township of Oro-Medonte 24 108 -Township of Severn 22 86 -Chippewas of Rama First Nation 1 2 -Paid Membership-12 Month 2 9 -Six Month 2 0 -One Month 0 4 -Non-Resident Taxpayer 0 4 -Georgian Students 0 3 -Lakehead Students 0 9 -Library Staff&Volunteers 3 6 Children-City of Orillia 18 125 -Township of Oro-Medonte 4 47 -Township of Severn 4 26 -Chippewas of Rama First Nation 0 0 Electronic Access-Orillia(NEW) 55 30 Electronic Access-Oro-Medonte(NEW) 37 10 Electronic Access-Severn(NEW) 12 9 Electronic Access-Chippewas of Rama First Nation(NEW) 1 1 Youth-City of Orillia 5 10 -Township of Oro-Medonte 0 3 -Township of Severn 0 1 -Chippewas of Rama First Nation 0 0 Other Institute/Reci rocal/Lea rnin Centre/N urs in Homes 2 6 TOTAL NEW BORROWERS REGISTERED 275 899 Page 233 of 263 n I Correspondence from Severn Sound Environmental Association (SSEA) ... Severn Sound Environmental Association 2022 31 Quarter (Jul. 1 - Sep. 30) Report/Update Staffing/HR Administration, Staffing, Training and Volunteers Administration Three SSEA Board meetings (2022 2nd Quarter and 2 special meetings) and one SSEA Agricultural Advisory Committee meeting were held. Under the Board's direction, an outside consultant has completed a pay equity and compensation review. Staffing Remote work and successful grant applications enabled SSEA to provide several contract staff opportunities. THANK + YOU to Canada Summer Jobs (CSJ) for it 5 tr supporting contract staff members Man jot Takhar (Pollinator Program Assistant), Walker Hunter (Invasive Species +. ` Technician) and Jonathon Stones _' -- (Environmental Field Technician & Demonstrating monitoring equipment for Canadian Water Program Assistant). SSEA welcomed Museum talk Cameron Epp as Watershed Resilience Coordinator and advertised for 1 contract Tree Plant Program Specialist (position dependent on funding). SSEA continued to experience challenges attracting staff in 2022. To ensure SSS project obligations are met, Christie Lee Hazzard, consultant with CLH & Co. Inc., was contracted. THANK YOU to outgoing staff: Manjot Takhar, Walker Hunter, and Jonathon Stones. Training/Professional Development Staff attended 6 no-cost training webinars and 3 paid professional development courses on a range of SSEA program related topics. Volunteers - THANK YOU THANK YOU to all 24 Citizen Science volunteers who are participating in our Shore Watch, Stream Watch, Invasive Species Spotters and Water Level Watchers programs this year! THANK YOU to all volunteers and municipal staff that assisted with invasive species removals. sseainfoa-severnsound.ca -www.severnsound.cp Page 234 of 263 14.d) Correspondence from Severn Sound Environmental Association (SSEA) ... Education, Engagement, Outreach Presentations,Articles, Social Media, Events, Inquiries Most presentations, meetings, videos etc. have been recorded and posted to the SSEA YouTube channel. Staff provided images and text, and participated in video shoot for Port of Honey Harbour interactive signage project in Township of Georgian Bay, focused on promoting agencies that work in the area. Presentations A _ Presentations to the SSEA Board on various program updates. Delivered presentations at 3 additional events and 5 council meetings during Q3. Articles/Publications/News Signage project video shoot SSEA was featured in articles on the health of Lake Huron, citizen science results and project funding, the blue green algae bloom on Farlain Lake, and invasive species project funding and events. Staff was also interviewed by Le Gout De Vivre for an on initiatives for protecting pollinators in Tiny Township. Social Media A total of 136 posts were made on SSEA Instagram, Facebook and Twitter accounts on a variety of topics and SSEA programs this quarter to approximately 1,230 followers. A total of 3 new videos were posted on the SSEA YouTube channel, with a total of 90 views and 42 subscribers. SSEA participated in Drinking Water Source Protection educational campaigns by posting across all social media. Please help SSEA promote our social media channels (YouTube, Instagram, Twitter, Face Book) Events/Meetings/Conferences Meet and Greet held with MP Chambers and SSEA staff members who were funded by federal programs. These staff shared the value of the funding and M - their experience relative to their careers , with MP Chambers. Team SSEA participated in 10 additional municipal and partner meetings/events - including: - Dufferin Simcoe Land Stewardship (AGM) Ur - Tay Kid's Fishing Derby - County of Simcoe Forestry Event Meet and greet with Member of Parliament Adam Chambers - All Things Canadian Festival - Bressette House Market - Georgian Bay Geopark Meeting 2 sseainfo(o-)severnsound.ca -www.severnsound.ca Page 235 of 263 14.d) Correspondence from Severn Sound Environmental Association (SSEA) ... Inquiry Responses (excluding SSS and Source Water) SSEA responded to approximately 41 inquiries from _ municipal partners, members of the public, and contractors - P Tree Planting �- ; ' r. Planting and Distribution • Community Tree Planting & Tree Seedling Distribution: in planning stages for spring 2023 SSEA display at Tay Bike Day event Fish and Wildlife Habitat/Natural Heritage Invasive Species, Species at Risk, Wetlands, Wildlife and Habitat Stewardship SSEA provided technical support to Farlain Lake Community Association (FLCA) for their aquatic plant survey. Invasive Species (IS) Prepared invasive Phragmites signage and purchased native potted shrubs to plant at Champlain Wendat Rotary Park in Penetanguishene (supported through Invasive Species Center Microgrant). _ ° , a ' ,LI' Completed annual monitoring of Phragmites r at Wahnekewaning Beach (Tiny) in partnership with the bi-national Phragmites Adaptive Management Framework. tv 11:,--- Monitored and inventoried 14 sites for IS; data and results are being processed and Penetanguishene municipal roads staff receiving IS training will be available in Q1 of 2023. Participated in, supported and/or facilitated 9 volunteer IS management events. Provided training to municipal roads staff(Town of Penetanguishene) on invasive Phragmites. Continue to deliver technical and field monitoring support on the Wye Marsh Invasive Species Management and technical support on the Farlain Lake Eurasian Watermilfoil Management projects. Participated in a cheque presentation from RBC for the Wye Marsh IS project. .� �aRYyy Cawaja Beach Phragmites removal volunteers 3 sseainfoasevernsound.ca www.severnsound.ca Page 236 of 263 14.d) Correspondence from Sev rn Sound EnvironmentalAssociation A) ... Species At Risk Field team conducted summer and early fall visual encounter surveys for turtles in the Matchedash Bay area, as part of a multi-year b partnership with Georgian Bay Forever. Turtle monitoring, Matchedash Bay Land Use Planning Input and Review Plan and Policy Input SSEA contributed comments on 23 applications, reports, and Environmental Impact Studies, an increase of 77% compared to the number of projects reviewed in Q3 of 2021. Staff is participating in Official Plan reviews for Springwater and Severn, and attended a North Simcoe municipal planners meeting with staff from Penetanguishene and Tiny. Drinking Water Source Protection Source Protection Authority and Risk Management Services Source Protection Authority Services Staff continues to work with provincial, regional, and local representatives, and participated in two Source Protection Committee meetings to fulfill the requirements of SSEA's 2022-2024 funding agreement work plan. Some of this includes policy work, municipal drinking water system changes, and general education and outreach initiatives. Risk Management Services h This quarter, staff commented on 9 development applications, +� answered 11 inquiries, completed 3 nn site visits, conducted 24 windshield �J surveys/inspections, attended 2 pre-consultation meetings, and held 1 webinar specific to the Speakers from the SSEA, Township of Tiny, Simcoe Muskoka District commercial fertilizer prohibition Health Unit, Guelph Turfgrass Institute, and area farmer-Lafontaine within the Lafontaine Wellhead Commercial Fertilizer Prohibition Webinar. Protection Area. 4 sseainfo(o-)-severnsound.ca www.severnsound.ca Page 237 of 263 14.d) Correspondence from Severn Sound Environmental Association (SSEA) ... Monitoring Programs Field/data collection: Open Water, Inland Lakes, Intakes, PWQMN/Tributaries, Stream Invertebrates, Stream Temperature, PGMN, Climate, and Citizen Science Lake Sampling (Open Water, Inland Lakes, Intakes) In Q3, a total of 7 sampling events took place for both Tay intakes and Severn Sound open waters, and 6 sampling events each on Farlain and Little Lakes. Sampling included collecting water for chemistry and algae analysis, and field data such as pH, turbidity, conductivity, and temperature. Results are used to assess lake conditions and guide management decisions. Staff detected blue algae blooms in Farlain Lake and Midland Bay, conducted initial algae identification, and provided support to the Ministry of Environment, Conservation and Parks (MECP) and the Simcoe Muskoka ► __ _ _ District Health Unit to collect samples for identification and - toxin testing. Additional sampling was done on Kettle's -s_- Lake in Awenda Provincial Park to compare conditions to _ Farlain Lake - Thanks to park staff for allowing access. Note that the Water Quality Advisory for Farlain Lake has been lifted but a bloom detected on Penetang Harbour is still considered Algae sampling, Farlain Lake Watershed Monitoring (Provincial Water Quality Monitoring Network rPWQMNI, Provincial Groundwater Monitoring Network rPGMNI, Stream Invertebrates, Fish Community Survey, Stream Temperature) PW MN Conducted 2 sampling runs at 14 sites throughout the watershed this quarter, collecting water quality samples and corresponding field data such as temperature, dissolved oxygen, conductivity and turbidity. Through the PWQMN Sensor Program, installed a conductivity sensor at a downstream site on the Coldwater River. Data will be used to establish a baseline range which can be used to detect external impacts on water quality, like storm events and de-icing salts. `' •• *:. Groundwater(Provincial Groundwater Monitoring Network) Second data download of the season for level/baro loggers (hourly data collection) and collected manual water levels at 8 well locations. Data is used to monitor long-term trends and assess impacts of climate change on groundwater. °•�, Stream Invertebrates Monitored 15 long-term benthic locations, concentrating on the - Coldwater River, Sturgeon River, North River, Silver Creek and Bass Lake watersheds. One new location was added to the Coldwater River Invertebrate sampling, on Line 6N, Oro-Medonte to correspond with a fish community survey Sturgeon River location. Identified 1,662 stream invertebrates in the Hogg Creek watershed. Data is used to assess river health. 5 sseainfoa-severnsound.ca www.severnsound.ca Page 238 of 263 14.d) Correspondence from Severn Sound Environmental Association (SSEA) ... Fish Community Survey SSEA partnered with NVCA to conduct fish community surveys at 3 sites in the headwaters of the Coldwater River. The results will help to better :i understand stream health and available habitat for different fish species, and track change through time. - J i Stream Temperature Field staff installed and completed a check and download on all 40 temperature loggers at stream sites throughout the watershed to monitor in-stream Fish community sampling, Coldwater River temperature during the summer months. Logger removal is scheduled to begin in October. Stream temperature data and other information was collected from portions of the Coldwater River, for the .: Intensive Stream Temperature Study. This study helps a ;, ter; ;};. 5.�,._: to update drainage mapping, provides background data, determines thermal classification through modeling of all stream reaches, and to better understand where to qa � focus future monitoring efforts. Climate Monitoring Rain and Air Temperature Collecting small stream temperature data 4 rain gauges and one air temperature logger maintained, the data has been downloaded in Oro- Medonte, Penetanguishene, Tay and Tiny. Weather Stations The Midland and Lafontaine weather stations have undergone regular checks/maintenance and all data downloaded quarterly. In September, SSEA staff accompanied the WIN technician to complete the scheduled maintenance on both stations to ready them for the winter months. Learn more about our weather stations and view near real-time data Citizen Science (Shore Watch, Stream Watch, Invasive Species Spotters, Water Level Watch) Program webpage was updated and launched, including information on how to get involved and results. 4V , Data will be collected through the Stream Watch, Shore Watch and Invasive Species Spotters programs until the end of October. We have 22 volunteers monitoring 20 sites. Volunteers f have submitted observations on blue green algae that have helped to identify and track blooms. Following the confirmation of the blue green algae bloom, we piloted a fee-for-service program Training volunteer on algae toxin with the FLCA to have a volunteer sample for algae toxins and sampling methods augment provincial testing. 6 sseainfoasevernsound.ca www.severnsound.ca Page 239 of 263 14.d) Correspondence from Severn Sound Environmental Association (SSEA) ... Observations for the Water Level Watch program on Farlain Lake are being submitted and water level datasets have been updated. So far in 2022, we have received 20 observations from 2 volunteers. Huronia Community Foundation (HCF) presented a cheque to �E SSEA for the citizen science program. Through a portion of the granted Tom and Lucille Gay Memorial Fund, additional aquatic plant rakes were purchased for volunteers. The HCF supports Invasive S,necies S,notters remainder of the grant will be used to purchase tokens of appreciation from local businesses for the volunteers. Thank you HCF! Sustainable Severn Sound Special Project Climate Change Action Plans, Partners for Climate Change Protection (PCP)Program Partners for Climate Protection SSEA continues to support its municipal members of the PCP program, facilitating work under municipal climate action plans where possible. Currently, SSEA is gathering data to create a GHG baseline Inventory for Springwater. For all other member municipalities, staff has started collecting and updating GHG emission data for 2021/2022 and investigating/identifying potential modifications and updates for member Climate Action plans. Staff is also preparing reports for all seven PCP program municipalities - Bee City Initiative & Projects for Pollinators Gave presentations on joining Bee City Canada to councils of Oro-Medonte, Tay, Springwater and Penetanguishene. Springwater council voted to become a Bee City. Staff continues to support current Bee City members (Midland, Tiny, Severn, Georgian Bay) and members applying to become a Bee City - (Springwater). In Midland, staff conducted invasive species removal work at several no-mow sites in Little Lake Park. Further { .�• invasive species work and native wildflower planting work is _-- planned for one of these sites. Staff is working on producing items in the pollinator garden kits Native seeds handed out to for SSEA's Projects for Pollinators initiative, funded by TD volunteers and community members Friends of Environment Foundation. Kits will include native plant seed packets, "Pollinators at Play" lawn flags, a pollinator garden handbook and a native pollinator- friendly plant species guide. The final draft of the species guide has been submitted to a graphic designer. 100 new seed packets were made with seed remaining for 150 more, and "Pollinators at Play" lawn signs were ordered. 133 native seed packets were handed out at 6 community events. A new Pollinator Habitat webpage was launched. Depave Paradise Educational signage was finalized and ordered, to be installed at the pollinator garden site in Honey Harbour Park by Georgian Bay Township staff. A project video was posted online, and the final funding report was submitted. Final tasks include submitting a maintenance plan and plant list to the Township. 7 sseainfo(o)severnsound.ca www.severnsound.ca Page 240 of 263 14.d) Correspondence from Severn Sound Environmental Association (SSEA) ... Data Analysis and Reporting Statistics, Data Management&Analysis, Reporting, and GIS/Mapping Statistics/Data Management & Analysis Routine, year-round data management consisting of PWQMN, Georgian Bay water levels and regional climate data, and open water/inland lake water chemistry, zooplankton and algae data = _ processing continues. Additional analyses were completed for PWQMN and Farlain Lake water quality datasets and results were incorporated into presentations for the SSEA Board, Farlain - -_ Lake Community Association and Tiny Township council. Reporting and Educational Content Staff head back from sampling SSEA completed 6 conditions updates for both Farlain and Little Little Lake Lakes, which can be viewed online and on SSEA social media feeds. Social media posts were made to educate residents on how to respond to a suspected blue green algae bloom. Partnerships New/Updated NGO partners and MOU's,Academia SSEA is always working with municipal and NGO/external partners to deliver effective environmental stewardship, including membership with Georgian Bay Biosphere's Integrated Community Energy and Climate Action Plan (ICECAP) and the Simcoe-Muskoka District Health Unit's (SMDHU) Climate Change Exchange Committee and Climate Change Charter Working Group. SSEA was invited to join the Lake Huron Working Group, a bi-national collaborative of federal, provincial/state agencies, conservation authorities and First Nations working to advance the Lake Huron Lakewide Action and Management Plan that includes actions for Severn Sound, and the Great Lakes Ecoregion Network. Through the latter, general feedback on progress under the Great Lakes Water Quality Agreement was provided, along with specific feedback from the perspective of a delisted Area of Concern. Provided support to the Township of Tiny for a deputation at AMO on leveraging watershed-based partnerships to address Great Lakes issues. Provided a letter of support for Beausoleil First Nation for their invasive species project funding proposal to the federal First Nations Guardians Initiative. The ED is supporting the HCF Board work on the community Vital Signs report including facilitating the environmental focus group and staff participation in the HCF Vital Signs Survey and Environmental Survey. The ED continues to work as a member of Healthy Great Lakes Advisory Committee &Water Team (CELA lead). Provided input to Simcoe County Destination Development and Action Plan, and a case study to MECP for draft guidance on monitoring impacts from stormwater on receiving waters. 8 sseainfoa-severnsound.ca www.severnsound.ca Page 241 of 263 14.d) Correspondence from Severn Sound Environmental Association (SSEA) ... Academia Staff met with Dr. Bill Shoytk and Dr. Mike Powell to discuss potential participation in the Elmvale Groundwater Project; Coordinated with M.Sc. student from University of Ontario Institute of Technology (UOIT) on nearshore algae sample timing and locations; and Initiated data analysis projects focused on tributary flow and water quality with University of Waterloo researcher and undergraduate students. Financial Grants, Budget, Invoicing Grants Multiple grants applied to by SSEA to enhance services are pending approval, including: • MECP Great Lakes Local Action Fund: $50,000, Improving Habitat in the Severn Sound Watershed (pending approval) • COA: $75,000, Delisting anniversary reporting (pending approval) • NRCan 2 Billion Trees: 276,507, Building Tree Planting Capacity in the Severn Sound Watershed (pending approval) • Submitted report for 2021/22 Green Communities Canada Depave Paradise project • $2,270 received in community and in memoriam donations Budget The 2023 draft budget was approved by the Board at the 2nd Quarter meeting with an increase of $36,300 in municipal core share over 2022. The pay equity and compensation review was completed. The Board subsequently approved the use of 2022 payroll surplus to cover pay equity costs for 2022. Invoicing In Q3, SSEA issued 2 invoices to FLCA for EWM Q1+Q2 work and for an aquatic plant survey, and 1 invoice to Wye Marsh for IS management. Thank you from Team SSEA • Julie Cayley - Executive Director • Lex McPhail - IT Manager/GIS Applications Specialist • Paula Madill - Ecosystem Technologist • Michelle Hudolin - Wetlands & Habitat Biologist ; " • Aisha Chiandet - Water Scientist • Melissa Carruthers - Risk Mgmt. Official/Risk Management t � Inspector " � > • Judy Limoges -Treasurer (p/t) • Nikki Priestman - Watershed Health Coordinator Day of Truth and Reconciliation • Tamara Brincat - Invasive Species Program Coordinator • Cliff Evanitski —Office Manager • Cameron Epp - Watershed Resilience Coordinator • Emily Edgely - Citizen Science & Water Quality Coordinator • Nicole Stott - Drinking Water Source Protection Assistant • Walker Hunter - Invasive Species Technician • Manjot Takhar - Pollinator Program Assistant • Jonathon Stones - Environmental Field Technician & Program Assistant • Bob Bowles - Turtle Monitoring Project Assistant (p/t) 9 sseainfoa-severnsound.ca - www.severnsound.ca Page 242 of 263 14.d) Correspondence from Severn Sound Environmental Association (SSEA) ... SEVERN SOUND ENVIRONMENTAL ASSOCIATION JOINT MUNICIPAL SERVICE BOARD (JMSB) - ! CALL OF THE CHAIR (via video conference) September 2611, 2022 10:00 a.m. Present via zoom video: SSEA Chair, Deputy Mayor Steffen Walma Township of Tiny Deputy Mayor Anita Dubeau Town of Penetanguishene SSEA Past Chair, Councillor Ron Stevens Township of Severn Councillor Carole McGinn Town of Midland Councillor Paul Raymond Township of Tay Councillor Perry Ritchie Township of Springwater Councillor Ian Veitch Township of Oro-Medonte Councillor Paul Wiancko Township of Georgian Bay Regrets: None Staff present via zoom video: Julie Cayley Executive Director Judy Limoges Treasurer Cliff Evanitski Office Manager 1. WELCOME AND CALL TO ORDER Chair Walma called the meeting to order at 10:02 am. 2. ADOPT AGENDA MOTION: 2022-059 Moved by: A. Dubeau Seconded by: I. Veitch RESOLVED THAT: The SSEA Joint Municipal Service Board approves the Special Meeting Agenda dated September 2611, 2022. Carried; 3. DECLARATION OF PECUNIARY INTEREST None declared. 4. APPROVAL OF PAST MINUTES 4.1 Minutes of the Special Meeting of the SSEA Joint Municipal Service Board held September 12th, 2022 MOTION: 2022-060 Moved by: P. Raymond Seconded by: P. Wiancko RESOLVED THAT: The SSEA Joint Municipal Service Board approves the minutes of the Special Meeting of the SSEA Joint Municipal Service Board held September 12th 2022. a.. Carried; Page 243 of 263 14.d) Correspondence from Severn Sound Environmental Association (SSEA) Call of the Chair meeting(via Zoom) September 26 th 2022 Page 2 of 3 5. SEVERN SOUND SOURCE PROTECTION AUTHORITY MEETING No SSSPA Mtg. 6. PRESENTATIONS None. 7. SSEA BUSINESS See closed session. 8. SSEA CORPORATE ADMINISTRATION UPDATES None. 9. EXECUTIVE DIRECTOR UPDATE None. 10. ANNOUNCEMENTS None. 11. CORRESPONDENCE None. 12. CLOSED SESSION 12.1 Staff Report 32-22-SSEA—Pay Equity/Compensation Review Options MOTION: 2022-061 Moved by: P. Ritchie Seconded by: R. Stevens RESOLVED THAT: The SSEA Joint Municipal Service Board does now enter into a Closed Session to discuss a matter about identifiable individuals. Carried; MOTION: 2022-062 Moved by: R. Stevens Seconded by: A. Dubeau RESOLVED THAT: The SSEA Joint Municipal Service Board does now rise from the Closed Session. Carried; MOTION: 2022-063A Moved by: C. McGinn Seconded by: A. Dubeau RESOLVED THAT: Staff Report No. 32-22-SSEA regarding SSEA's 2022 Pay Equity/Compensation Review Options, be received for information; and FURTHER THAT: Pay Equity be funded with the use of reserves; and FURTHER THAT: the SSEA Board approves establishment of the Pay Grid at the 50% percentile as presented at its Special Meeting of September 26 1h 2022; and FURTHER THAT: the SSEA Board implements the Pay Grid effective January 1 st, 2023. Carried; Page 244 of 263 14.d) Correspondence from Severn Sound Environmental Association (SSEA) ... Call of the Chair Meeting(via Zoom) September 26",2022 Page 3 of 3 MOTION 2022-063B Moved by: P. Raymond Seconded by: I. Veitch RESOLVED THAT: Option 4 be supported for funding the proposed pay grid; and FURTHER THAT: the SSEA suspend filling the one position (Watershed Monitoring Coordinator) for 2023; and FURTHER THAT: the difference ($12,305) be paid from reserves. Carried; MOTION 2022-063C Moved by: I. Veitch Seconded by: P. Wiancko RESOLVED THAT: The SSEA is committed to being a living wage employer; and FURTHER THAT: SSEA staff will investigate further options towards attaining said status. Carried. 13. OTHER BUSINESS None. 14. ADJOURN MOTION: 2022-064 Moved by: P. Ritchie Seconded by: I. Veitch RESOLVED THAT: This meeting of the SSEA Board of Directors held on September 26th, 2022 adjourn at 11:14 am, to meet again on October 27th, 2022 or at the call of the Chair. Carried. C r, Steffen alma Executive Director, Julie C yley Cjitr— Approved this day of oC6—kDC--"d —,•2022 Page 245 of 263 14.d) Correspondence from 0 1Sound Environmental Association (SSEA)qj ... o ✓✓� 1R7 tal A� SSEA Board Meeting Highlights October 271th, 2022 Q3 Meeting For the full meeting agenda including documents and reports, visit our web site https://severnsound.ca/about/meetings Office Update Received Due to the evolving COVID-19 pandemic the • And approved a clean 2021 Financial SSEA office remains closed to the public. SSEA Statement audit is following a hybrid work place model with staff • Source Water Protection activities update being in the office on a rotating basis. • Information on the Depave Paradise Project video and educational signage Severn Sound Invasive Species • Projects for Pollinator Report - initiative wraps Strategy (SSISS) Presentation up in March 2023: finalizing a "Pollinator Helper The SSEA Board approved the Severn Sound Handbook,"; mapping pollinator gardens and Invasive Species Strategy. The SSISS is no-mow sites; hosting an educational webinar. designed to promote collaboration between • A heads-up regarding grant applications, municipal, regional, provincial, and federal approx. $130,800 in external grants approved governments, as well as, local organizations - to so far in 2022. prevent, monitor, manage and communicate on • Plans by SSEA to expand its successful tree invasive species. This centralized approach planting programs as part of its habitat allows SSEA's eight-member municipalities, rehabilitation and climate change objectives, ratepayers and partners to access information, and to support SSEA's municipal partners and expertise, updates and resources on invasive landowners in their efforts to protect and species. Contact SSEA for copies of the strategy. enhance forests and tree canopy • A summary of SSEA events: facilitated and/or In brief participated in 16 events in Q3, nearly 4,000 During the meeting the Board also: people attending • Approved the 31d Quarter Report • A summary of water quality monitoring • Asked for a future update on Phragmites activities, efforts for Q4 shift to data mitigation activities in Severn Sound management & reporting • Directed staff to restart SSEA's Annual • A report on SSEA exploring the possibility of Environmental Awards forming its own foundation • Sought info on Great Lakes lake water level fluctuations Board members were thanked and recognized for • Was updated on the excellence of municipal their service over the last 4 ears. `M staff in dealing with local source water issues • Discussed the potential of the federal Green Municipal Fund to support SSEA initiatives • Issued a letter to Environment and Climate - Change Canada highlighting the importance of & asking for re-instatement of stream/river Severn Sound flow monitoring stations • Approved a letter of intent to support the Elmvale Groundwater Project NSERC Research grant application Future meetings and Events • Q4 - January 2611, 2023, or at the call of the Chair, www.severnsound.ca/about/meetings 489 Finlayson St. Box 460 Port McNicoll, ON, LOK 1 RO I Phone: 705-534-7283 www.severnsound.ca Page 246 of 263 Ministry f4.e) Correspondence edated October 25, 2022 from Minister Steve Clark, M... g. 1'!1 Municipal Affairs Affaires municipales and Housing et du Logement Office of the Minister Bureau du ministre ki nnUno 777 Bay Street, 171h Floor 777, rue Bay, 171 etage Toronto ON M7A 2J3 Toronto ON M7A 2J3 Tel.:416 585-7000 Tel. :416 585-7000 234-2022-4624 October 25, 2022 Good afternoon, On October 25, 2022, our government released More Homes Built Faster: Ontario's Housing Supply Action Plan 2022-2023 that proposes bold and transformative action to get 1.5 million homes built over the next 10 years. Details about the range of measures in our plan can be found in the news release here. The More Homes Built Faster Plan proposes policies and tools that reflect recommendations from the Housing Affordability Task Force Report and builds on More Homes, More Choice and the More Homes for Everyone Plan. Our plan also draws on many elements from AMO's 2022 A Blueprint for Action: An Integrated Approach to Address the Ontario Housing Crisis and ROMA's 2022 Task Force Report on Attainable Housing and Purpose-Built Rentals. These changes are providing a solid foundation to address Ontario's housing supply crisis over the long term and will be supplemented by continued action in the future. Our government has also introduced the More Homes Built Faster Act, 2022, and is seeking feedback on the changes proposed under the legislation and associated regulations. Additionally, various housing and land use policy reviews — including a housing-focused policy review of A Place to Grow and the Provincial Policy Statement, with a theme of supporting rural and northern housing — are being undertaken to identify and remove barriers to getting more homes built. These and other related consultations can be found through the Environmental Registry of Ontario and the Ontario Regulatory Registry. We encourage you share this information with senior staff in the municipality and to inform the newly elected head of council and council members. Our government is building a strong foundation for action that will continue to ensure Ontario is a prosperous and growing province — and the best place in the world to call home. We look forward to continued collaboration with our municipal partners to get more homes built faster. Sincerely, C:7 G Steve Clark Minister C. The Honourable Michael Parsa, Associate Minister of Housing Kate Manson-Smith, Deputy Minister Ryan Amato, Chief of Staff, Minister's Office Joshua Paul, Assistant Deputy Minister, Housing Division Municipal Chief Administrative Officers Page 247 of 263 11/3/22, 1:39 PM 14.f) CorresponUotence Association of vea Novomber cJpev20t rjq` rom ourism in Us ry Ass... 4 VA,1 351�1 /1 Tourism Relief Fund , ", FedDev Ontario has announced that starting today, November 2, 2022, they are launching a new, four-week intake of the Tourism Relief Fund. The Tourism Relief Fund provides support to tourism businesses and organizations to assist them with recovery, while investing in products and services to facilitate their future growth. Applications for this fund will be accepted from November 2 to November 28, 2022. This application process will provide an opportunity to support activities and events that attract visitors to communities across southern Ontario during the tourism sector's winter and off- season months (e.g., seasonal markets, outdoor illuminations, outdoor experiential offerings, holiday parades and events, etc.). All projects must be completed by March 31, 2023. FedDev Ontario is hosting three technical briefings via Zoom on November 8, November 9 (in French), and November 16, 2022 to run through eligibility criteria and answer any questions. Register via the links below: • Tuesday November 8, 2022 from 2:OOPM to 3:OOPM .(https:Hus06web.zoom.us/webinar/register/WN xXaCOYoMRPuPJFquZ1kZ1Q), • Wednesday November 9, 2022 from 2:OOPM to 3:OOPM (session in French), .(https:Hus06web.zoom.us/webinar/register/WN OhvvuR3TR--HTzLTw6Whxg), • Wednesday November 16, 2022 from 2:OOPM to 3:OOPM .(https:Hus06web.zoom.us/webinar/register/WN 3PEYd1TDRrGS4BaXOdb1Ow), For more information, please visit the FedDev website ,(https://www.feddevontario.gc.ca/eic/site/723.nsf/eng/h 00122.html?Open Document),. Copyright©2022 Tourism Industry Association of Ontario,All rights reserved. This email was sent by: Tourism Industry Association of Ontario 207 Queen's Quay West,Suite 405 Toronto,Ontario,CA,M5J 1A7 https://www.tiaontario.ca/batch_email/view_email_in_browser?email_permaid=breaking-news-feddev-ontario-aaunnthe -snew$-to�ufism--relief-fund&user_... 1/1 15.a) Correspondence dated October 11 , 2022 from Brenda Lucas re: Reques... From: Brenda Lucas <ablucas(a)rogers.com> Sent: October 11, 2022 9.56 PM To: Leigh, Andria <aleigh(d�oro-medonte.ca> Subject: [External] Application 2022-ZBA-01 relief of fees Hi Andria, Can this email serve as the item for Council Agenda? My original request was submitted per instructions received from Mayor Harry Hughes back in March. The email bounced back and I asked him to forward it to have it put on the agenda. It appears there were technical difficulties and no one questioned why there was no attachment or details of the request contained in the email. I was diagnosed with cancer in the spring and failed to follow up as I went through treatment through the spring and summer. Getting back on track and trying to sort issues out for my parents, I followed up early September. I realize timing is not the greatest with elections around the corner but I would appreciate if the request could be addressed as soon as possible. My parents have lived as active community members of Oro-Medonte for 46 years. Eleven years ago we decided the best option for their retirement years would be for me to buy their property and have them stay on the property. After making inquiries we were told that we could apply for a 10 year permit on a temporary use agreement and that it could be extended for an additional 10 years. Believing that we had 20 years, we incurred significant costs to accommodate living space for my parents on our property. Due to the natural slope and environmental nature of our property a septic system had to be installed, the structure was purchased and moved on site and services were extended to the garden suite. We received a notice last fall indicating the term was up and asking what our intentions were. I contacted the planning department and was shocked to find out that we could only extend for 3 years. We always believed we would have another 10 years, the fact that we would now have to deal with this every 3 years caused me great stress and anxiety (as it will fall on my plate) and will put financial strain on my parents. I did not know what we needed to do and was directed to complete a development application. As I read through the application searching for a fee for an extension I came to realize that the fee for a 3 year extension is the same as a 20 year permit. We had requested and hoped this application would be received as a new application, eligible for a 20 year term as current applications are considered. It seems unreasonable to charge the same fee for a 20 year permit as a 3 year permit, especially given the current situation with lack of affordable housing. My parents are on a limited income, my dad is 74 and has had to continue working to survive and supplement the limited CPP they get. As my parents continue to age they will increasingly need assistance and checked on, this location is ideal as my brother is able to stop by almost daily on top of us being right here. My hope that is that the next renewal will be for a permanent secondary suite in line with the changed provincial legislation. We paid $2,700, the fee being $1,500 plus I was informed that registration fees would be deducted from our deposit of $1 ,200 before returning the balance to us (this has not occurred yet). In addition, we were required to purchase the sign to be posted at a cost of approximately $150 which was included previously. We are respectfully requesting the fees be waived or reduced based on the longer term we were expecting. Sincerely, Brenda Lucas, 560 Line 8 North, Oro-Medonte Page 249 of 263 15.b) Correspondence dated November 1 , 2022 from Mikhaela Beerman re: Re... From: Mikhaela Beerman <mikhaela.b@proton.me> Sent: November 1 , 2022 2:46 PM To: Aubichon, Yvonne <yaubichon@oro-medonte.ca> Cc: Agenda Comment <AgendaComment@oro-medonte.ca> Subject: [External] Request for Recount This email originated from outside of Oro-Medonte's email system. Please use proper judgment and caution when opening attachments, clicking links, or responding to this email. Good afternoon Yvonne, Could you please forward the request below to Council on my behalf? With thanks and appreciation, Mikhaela Dear Mayor and Members of Council: In many municipalities across Ontario, policies indicate that there will be a recount after two (2) candidates are less than ten (10) votes apart. While Oro-Medonte's election by- law and the Municipal Elections Act do not require an automatic recount, I would like request a recount for the position of Ward 6 Councillor, Oro-Medonte. I am making this request because of the lengthy wait times and delays at the polling stations in Ward 6 on election day, and because I, Mikhaela Beerman, and Ward 6 candidate, Robert Young, were four (4) votes apart. Please accept this email as my formal request for a recount of Ward 6 Councillor, Oro-Medonte. Thank you for taking the time to review and consider this request. Sincerely, Mikhaela Beerman Page 250 of 263 17.a) 2022-090, Being a By-law of the Township of Oro-Medonte to Amend B... The Corporation of the Township of Oro-Medonte By-law Number 2022-090 Being a By-law of the Township of Oro-Medonte to Amend By-law 2019-100 Respecting Development Charges Whereas the Township of Oro-Medonte (the "Township") enacted By-law 2019-100 pursuant to the Development Charges Act, 1997, S.O. 1997, c. 27, as amended (the "Act"), which Act authorizes Council to pass By-laws for the imposition of development charges against land; And Whereas the Township has undertaken a study pursuant to the Act which has provided updated Schedules to By-law 2019-100; And Whereas the Council of the Township of Oro-Medonte ("Council") has before it a report entitled "Township of Oro-Medonte 2022 Development Charge Update Study" prepared by Watson &Associates Economists Ltd., dated September 9, 2022 (the "update study"); And Whereas the update study and proposed By-law amendments were made available to the public on September 9, 2022 and again on September 20, 2022 and Council gave notice to the public pursuant to Section 12 of the Act. And Whereas Council, on October 11, 2022 held a meeting open to the public, pursuant to Section 12 of the Act, at which Council considered the study, and written and oral submissions from the public; Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. By-law 2019-100 is hereby amended as follows: A. Addition to the amount of charges with respect to non-residential uses to Section 3.7. This will be included after Section 3.7.1 of the development charges by-law: New Section: (3.7.2) For the purposes of 3.7.1, 100 per cent of the non-residential rate will be imposed up to a maximum total charge of$300,000. (3.7.3) For the purposes of 3.7.2, non-residential developments that have a greater payable than $300,000 shall have the following formula apply: 1) $300,000 `Product' (Square footage of = the development subject to 100% of the Applicable Non- $300,000) Residential Development Charge Rate 75% Discounted Non- Development Charges 2) (Total sq.ft. —'Product'sq.ft.) x Residential Development = payable in addition to Charge Rate the $300,000 B. Relabel the "Time of Payment of Development Charges"section from 1.9 to 3.9. C. Schedule "B" is deleted, and the attached Schedule "B" is substituted, therefore. D. Schedule "C" is deleted, and the attached Schedule "C" is substituted, therefore. Page 251 of 263 17.a) 2022-090, Being a By-law of the Township of Oro-Medonte to Amend B... E. Schedule "D" is deleted, and the attached Schedule"D" is substituted, therefore. 2. This By-law shall come into force and effect at 12:01AM on November 9, 2022. 3. Except as amended by this By-law, all provisions of By-law 2019-100 are and shall remain in full force and effect. By-law read a First, Second and Third time, and passed this 9th day of November, 2022. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, Yvonne Aubichon Page 252 of 263 17.b) 2022-094: A By-law to allow a Temporary Use for a Garden Suite by ... The Corporation of the Township of Oro-Medonte By-law No. 2022-094 A By-law to allow a Temporary Use for a Garden Suite by Ron and Linda Beleskey On lands described as follows: Concession 5 East Part Lot 12 RP 51R1859; Part 1, Township of Oro-Medonte, County of Simcoe, (Municipally known as 4824 Line 5 North), under Section 34 and 39 of the Planning Act, R.S.O. 1990, c.P.13, as amended Roll #4346-020-002-08100 Whereas an application has been submitted to the Township of Oro-Medonte to establish a temporary use; And Whereas the Official Plan for the Township of Oro-Medonte contains certain policies which allow for the establishment of temporary uses; And Whereas Section 39 of the Planning Act, R.S.O. 1990, c.P.13, as amended, in accordance with Section 34, provides the authority to establish temporary uses; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. Notwithstanding the permitted uses of By-law 97-95, as amended, as they apply to lands described as Concession 5 East Part Lot 12 RP 51 R1859; Part 1, Township of Oro-Medonte, County of Simcoe, as shown of Schedule "A" attached hereto, these lands may be used for a "Garden Suite". 2. Schedule "A"attached hereto forms part of this By-law. 3. This By-law is enacted by Council and in accordance with the Planning Act, R.S.O. 1990, c.P.13, will take effect from the date of passing of the By-law and is hereby repealed 20 years from the date of passing of this By-law. By-law read a First, Second and Third time, and Passed this 9t" day of November, 2022. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk,Y. Aubichon Page 253 of 263 17.b) 2022-094:A By-law to allow a Temporary Use for a Garden Suite by ... Schedule "A" ti J fa i ha'Ct.� 4/ Mount St Louis=R:W... - ®Subject Lands ® Lands Subject to Temporary Use By-law Page 254 of 263 17.c) 2022-095: A By-law to Authorize the Execution of a Temporary Use B... The Corporation of the Township of Oro-Medonte By-law No. 2022-095 A By-law to Authorize the Execution of a Temporary Use By-Law Agreement (Garden Suite) Between the Township of Oro-Medonte and Ron and Linda Beleskey On lands described as follows: Concession 5 East Part Lot 12 RP 51R1859; Part 1, Township of Oro-Medonte, County of Simcoe, (Municipally known as 4824 Line 5 North), under Section 34 and 39 of the Planning Act, R.S.O. 1990, c.P.13, as amended Roll #4346-020-002-08100 Whereas Section 39 of The Planning Act, R.S.O 1990 c. P. 13, as amended provides for the entering into of an agreement under Section 207.2 of the Municipal Act, 1994, c.2, s.44 (1), and Council deems it necessary to enter into an agreement on the lands described herein; And Whereas Council for the Corporation of the Township of Oro-Medonte established Temporary Use By-law policies in the Official Plan for the Township; Now therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. THAT the Township enter into the Temporary Use By-law Agreement attached hereto, as Appendix "B", on lands described on the attached Schedule "A", 2. THAT the Mayor and Clerk are hereby authorized to execute the Temporary Use By- law Agreement, and amendments, on behalf of the Corporation of the Township of Oro-Medonte; 3. THAT the attached Schedule "A" and Appendix "B" form part of this By-law; 4. This By-law shall take effect on the final passing thereof. By-law read a First, Second and Third time, and Passed this 9t" day of November, 2022. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, Y. Aubichon Page 255 of 263 17.c) 2022-095:A By-law to Authorize the Execution of a Temporary Use B... Schedule "A" I Z J — - i aC4. c? -se, J J�. G' .O C � 4 i saiO 717 . _Mount St.Lnus=Rd.=W, - i M Subject Lands ® Lands Subject to Temporary Use By-law Page 256 of 263 17.c) 2022-0R�A 0y6,tjo" YIy owW01f %Axo Sution of a Temporary Use B... This Agreement made the 30t" of November, 2022 Between Ron and Linda Beleskey hereinafter called the "Owner" Of the first part And The Corporation of the Township of Oro-Medonte Hereinafter called the "Municipality" Of the second part Whereas the Council of the Municipality has received an Application to temporarily re-zone a parcel of land as more particularly described in Schedule "A" attached hereto (the "Subject Lands"), pursuant to Sections 34 and 39 of the Planning Act, R. S.0, 1990, as amended, to authorize the Temporary use of a Garden Suite; And Whereas pursuant to subsection 39 (1.2) of the Planning Act, the Council of the Municipality may require the owner of the Garden Suite, or any other person to enter into an Agreement with the Municipality under. Section 207.2 of the Municipal Act; And Whereas the owner and the occupant have consented to enter into an Agreement with the municipality under the terms and conditions hereinafter set forth, as a condition of the temporary re-zoning to authorize the use of a Garden Suite upon the Subject Lands; Now Therefore consideration of the temporary re-zoning of the subject lands, the Owner and the Occupant hereby covenant and agree with the Municipality as outlined in this Agreement. Page 257 of 263 17.c) 2022-095, A By-law to Aythorize the Execution of a Temporary Use B... 1. Definitions 1.1 "Garden Suite" means a one unit detached residential structure containing bathroom and kitchen facilities that is ancillary to an existing residential structure and that is designed to be portable. 1.2 "Permitted Temporary Use" means one mobile home, used as a Garden Suite, in accordance with the terms of this Agreement and the provisions of the Temporary Use By-law. 1.3 "Temporary Use By-law" means the by-law passed by the Municipality pursuant to Sections 34 and 39 of the Planning Act to authorize the permitted temporary use upon the subject lands. 2. Use, Installation, Maintenance and Removal of Garden Suite 2.1 The Owner and Occupant shall be responsible, at their sole cost for the installation and maintenance of the Garden Suite upon the subject Lands in accordance with the by-laws of the Township in effect from time to time, including but not limited to the Temporary Use By-law, and all applicable Federal and Provincial legislation. 2.2 Subject to the terms of this Agreement and the Temporary Use By- law, the permitted temporary use may be carried on upon the Subject Lands from the date of the commencement of the Term of this Agreement, as hereinafter defined. 2.3 The Owner and Occupant shall remove the Garden Suite from the subject lands on or before the earlier of. (a) in the event of default by the Owner or Occupant under the terms of this Agreement or the provisions of the Temporary Use By-law, the 30th day following written notice from the Township of the termination of this Agreement; (b) the 180th day following the date of death of the Occupant; or; (c) the last day of the Term of this Agreement. 2.4 In the event that the Owner and Occupant fail to remove the Garden Suite from the Subject hands in accordance with the provisions of this Agreement, the Municipality may enter upon the Subject Lands to remove the Garden Suite, and all costs incurred by the Municipality in connection therewith shall be recoverable from the Owner pursuant to the provisions of Section 326 of the Municipal Act, c.M. 45, R.S.O. 1990, as amended, whereby the costs incurred will be added to the tax roll and collected in a like manner as taxes. 3. Term 3.1 The Term of this Agreement shall commence from the date of execution by the Township and expiring on the day immediately preceding the 30t" day of November, 2042. 4. Occupancy of Garden Suite 4.1 The Owner and Occupant shall not permit the Garden Suite to be occupied by any person other than the Occupant. Page 258 of 263 17.c) 2022-095, A By-law to Aythorize the Execution of a Temporary Use B... 5. Default and Termination 5.1 In the event of default by the Owner or the Occupant under the terms of this Agreement, which default shall not have been cured by the Owner or Occupant within 30 days of written notice of default from the Municipality, the Municipality shall have the right to terminate this Agreement on 30 days notice in writing to the owner and Occupant. 5.2 In the event of termination of this Agreement, the rights of the Owner and Occupant to continue the permitted temporary use shall immediately cease, and the Municipality shall be entitled to repeal the Temporary Use By-law without further notice to the Owner or Occupant. 6. Expenses of the Municipality 6.1 Every provision of this Agreement by which the Owner or Occupant is obligated in any way shall be deemed to include the words "at the expense of the Owner or Occupant" as the case may be, unless the context otherwise requires. 6.2 The Owner and Occupant shall be responsible for and shall pay to the Municipality on demand all costs incurred by the Municipality in connection with the preparation and enforcement of this Agreement and the Temporary Use By-law. 6.3 The Owner and Occupant shall, on or before the execution of this Agreement by the municipality, file with the Municipality a deposit in the amount of$2500.00, which may be applied by the Municipality in reduction of the costs incurred as set out above. 6.4 All costs and expenses exceeding the said $2500.00 deposit shall be recoverable from the owner as described in Section 2.4. 7. Notice All Notices to be given hereunder may be given by registered letter addressed to: Owner: Ron and Linda Beleskey 4824 Line 5 North, R.R. 1 Hillsdale, Ontario LOL 1 VO Occupant: Municipality: Township of Oro-Medonte 148 Line 7 South Oro-Medonte, Ontario LOL 2EO or such other address as the parties may respectively from time to time designate in writing, and any such Notice shall be deemed to have been given to and received by the addressee three (3) days after the mailing thereof, postage prepaid and registered. Page 259 of 263 17.c) 2022-095, A By-law to Aythorize the Execution of a Temporary Use B... 8. Severability 8.1 Any provision of this Agreement which is found to be invalid or unenforceable under the laws of the Province of Ontario by a court of competent jurisdiction, to the extent such provision is invalid or unenforceable, shall be deemed severable and shall not affect any other provision of this Agreement. 9. No Assignment 9.1 This Agreement, and the rights and obligations arising under it, may not be assigned by the Owner or the Occupant without the prior written consent of the Municipality. 10. Estoppel 10.1 The Owner, Occupant and the Municipality will not call into question directly or indirectly in any proceeding in law or in equity or before any administration or other tribunal,the right of the other parties to enter in this Agreement and to enforce every term, covenant and condition of it. The law of contract applies to this Agreement and the parties are entitled to all remedies arising from it. This provision may be pleaded by the parties in any action or proceeding as an estoppel of any denial of such right. 11. Indemnification from Liability and Release 11.1 The Owner and Occupant covenant and agree with the municipality, on behalf of themselves, their permitted successors and assigns, to indemnify and save harmless the Municipality, its servants and agents from and against any and all actions, suits, claims and demands whatsoever which may arise either directly or indirectly in connection with this Agreement. 11.2 The Owner and Occupant further covenant and agree to release and forever discharge the Municipality from and against all claims, demands, causes of actions, of every nature and type whatsoever that may arise as a result of any action taken by the municipality under the terms of this Agreement 12. Interpretation 12.1 In the interpretation of this Agreement, unless the context indicates a contrary intention: (a) the obligations of more than one party will be joint and several, (b) words denoting the singular include the plural and vice versa and words denoting any gender include all genders; (c) headings are for convenience only and do not affect interpretation; (d) reference to Sections and Schedules are to sections and schedules of this Agreement and the Schedules form part of this Agreement, and (e) this Agreement may be executed in any number of counterparts, each of which will be deemed an original but which together will constitute one instrument. Page 260 of 263 17.c) 2022-095, A By-law to Aythorize the Execution of a Temporary Use B... In witness whereof the parties have hereunder set their hands and seals. Signed, sealed and delivered in the presence of Ron Beleskey, Owner Linda Beleskey, Owner Mayor, H.S. Hughes Clerk, Y. Aubichon Page 261 of 263 17.c) 2022-095, A By-law to Aythorize the Execution of a Temporary Use B... This is Schedule "A" to the Agreement Between Ron and Linda Beleskey and The Corporation of the Township of Oro-Medonte Description Concession 5 East Part Lot 12 RP 51 R1859; Part 1, Township of Oro-Medonte, County of Simcoe, (Municipally known as 4824 Line 5 North) Page 262 of 263 19.a) 2022-099, Being a by-law to confirm the proceedings of the Council... The Corporation of the Township of Oro-Medonte By-Law No. 2022-099 Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, November 9, 2022 Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By-Law, unless the municipality is specifically authorized to do otherwise; And Whereas The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By-Law; Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, November 9, 2022, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Land Tribunal is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro-Medonte. 3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. - X By-Law Read a First, Second and Third time,and Passed this 9t" day of November, 2022. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, Yvonne Aubichon Page 263 of 263