08 18 2022 Council Agenda The Township of Oro-Medonte
Council Meeting Agenda
Electronic Hybrid Meeting
0;Township of Thursday, August 18, 2022
8:30 a.m. - Closed Session
Proud Hcritn,qe,Excrrf kk Funfre Open Session Immediately Following Closed
Session
Effective Monday, March 28, 2022, all Township facilities are open to the Public for
Customer Service. Residents and business owners are encouraged to continue to
utilize online and telephone services for Township related business; and staff continue
to be available to provide assistance by telephone or email.
While electronic participation remains an option, public attendance at Council
meetings resumed June 22, 2022 with safety measures in place that encourage social
distancing and discretionary masks/face coverings.
Development Services Committee (DSC) and Council immediately following DSC, will
remain virtual until September 2022. Input on agenda items are welcome and
encouraged and will be directed in accordance with the Township's procedural by-law.
Protocols have been established to advise how to participate in the public portions of
these meetings. Open forum registration requests shall be submitted to the Clerk's
Department no later than 3:00 p.m. the day prior to the meeting or as otherwise noted
on the agenda. Please visit the following links for additional information:
• Request for Open Forum or DS Committee Participation Form
• Protocols for Public Participation Council and DS Committee
All Council meetings will be streamed live, where possible, on the Township YouTube
Channel. Council Agendas will continue to be published on the Civic Web Meeting
Agendas in advance of the meeting date in accordance with the Township's
Procedural By-law.
The Township of Oro-Medonte is committed to providing and maintaining a working
environment that is based on respect for the dignity and rights of everyone within the
organization and for those individuals visiting our organization.
The Township of Oro-Medonte supports and fosters an environment that is safe,
welcoming and respectful for all residents, visitors, members of Council and staff.
Page
Page 1 of 148
Council Meeting Agenda - August 18, 2022
1. Call to Order - Moment of Reflection:
The Township of Oro-Medonte acknowledges that we are situated on the
traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and
ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa
[Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee]
nations, collectively known as the Three Fires Confederacy. It continues
today as the home for diverse Indigenous Peoples including the historic
Metis Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this
land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-
Council and the Williams Treaties First Nations. The Huron-Wendat Nation
also continues to pay respect and protect their ancestors and heritage on this
land. We honour the Indigenous history and culture that has thrived for
millennia in this territory and the Treaties that bind us together as partners in
the spirit of a shared sustainable and prosperous future. We are all Treaty
People. Our commitment begins with acknowledging the Truth so that we
can move forward together towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
3. Disclosure of Pecuniary Interest:
4. Closed Session Items:
a) Motion to go In Closed Session.
b) Motion to Rise and Report.
c) Robin Dunn, CAO re: Solicitor-client privilege (West 1/2 Lot 11, Concession
8).
d) Robin Dunn, CAO; and Andria Leigh, Deputy CAO/Director, Development
Services re: Litigation affecting the municipality; Solicitor-client privilege (918
Line 3 South).
5. Minutes of Council and Committees:
6 - 22 a) Minutes of Council meeting held on Wednesday, July 6, 2022.
23 - 27 b) Minutes of Special Council meeting held on Thursday, July 21 , 2022.
28 - 31 c) Minutes of Joint Accessibility Advisory Committee meeting held on Thursday,
July 21, 2022.
Page 2 of 148
Council Meeting Agenda - August 18, 2022
32 - 34 d) Minutes of Human Resources Committee meeting held on Monday, August
8, 2022.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations/Presentations:
35 - 49 a) 9:45 a.m.: Presentation by Gary Scandlan, Watson & Associates
Economists Ltd. re: Township of Oro-Medonte, Development Charges
Council Workshop.
9. Open Forum:
The Open Forum provides an opportunity for the public to provide verbal
comments to Council, in Open Session, on matters scheduled on the current
agenda. Refer to Procedural By-Law No. 2017-165 for additional
information.
10. Reports of Municipal Officers for Action:
50 - 52 a) CS2022-19, Jennifer Whitley, Economic Development/ Communications
Advisor re: Gateway Sign Fabrication & Installation Award — Part A CS-T-
2022-001.
53 - 55 b) OCS2022-21, Justin Metras, Manager, Infrastructure and Capital Projects re:
Award of Tender, OCS2022-009 — Line 15 North Culvert Replacements.
56 - 60 c) OCS2022-24, Roz Llewellyn, Manager, Facilities & Parks (Acting) re: Oro-
Medonte Community Arena Ice Rental Fees 2022-23.
61 - 64 d) ES2022-7, Jennifer Barrick, Environmental Services Manager re: Updated
Re-Endorsement of Delegated Authority for Owner Representative of
Township of Oro-Medonte Drinking Water Systems & Sewage Works.
65 - 70 e) Robin Dunn, CAO; and Tamara Obee, Director, Human Resources re: POL-
HR-2.12, COVID-19 Vaccination Policy Update.
71 - 74 f) CS2022-17, Yvonne Aubichon, Clerk re: Procedural By-law Proposed
Amendment [Refer to Item 17a)].
11. Reports of Municipal Officers for Information Only:
None.
12. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township
Partners and Agencies.
Page 3 of 148
Council Meeting Agenda - August 18, 2022
Provides an opportunity for the Township's representatives at the County of
Simcoe, and the Council members appointed as the Township's
representatives at the Township's Partners and Agencies, to deliver updates
on the activities of the County of Simcoe and the Township's Partners and
Agencies.
75 - 102 b) Mayor H.S. Hughes, correspondence dated July 12, 2022 from Ijade Maxwell
Rodrigues, Chief of Government and Community Relations & Protocol, York
University re: York University, School of Medicine, Request for Letter of
Support.
103 - 106 c) Councillor Scott re: Request for Community Safety Committee, A Council
Committee to Address all Community Safety Concerns.
107 - 108 d) Councillor Keane re: Internet Connectivity Task Force (ICTF) Update.
13. Announcements:
14. Consent Agenda:
109 - 110 a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Notice, Office Closure, Monday,
September 5, 2022, Labour Day.
2. Township of Oro-Medonte, Notice, 2022 Regular Meetings of Council
Schedule.
111 - 112 b) Correspondence dated July 5 and August 2, 2022 from Orillia Public Library
re: Oro-Medonte Statistics: June and July 2022.
Staff Recommendation: Receive for Information Only.
113 - 119 c) Minutes of Lake Simcoe Region Conservation Authority meeting held on
Friday, June 24, 2022.
Staff Recommendation: Receive for Information Only.
120 - 127 d) Severn Sound Environmental Association (SSEA) re: Joint Municipal Service
Board (JMSB), 2022 First Quarter (Q1) Meeting, April 28, 2022 and Meeting
Highlights July 26, 2022.
Staff Recommendation: Receive for Information Only.
15. Communications/Petitions:
128 - 129 a) Correspondence dated July 19 and 25, 2022 from Eric Harkonen,
Founder/President, Vetta Nordic Spa re: Request to Waive Interest to Water
and Waste Water Treatment 2021 Invoices.
130 - 139 b) 2:15 p.m. Ewart O'Dwyer, Integrity Commissioner (I.C.) re: Written Report.
140 - 146 c) Immediately Following Item 15b): Ewart O'Dwyer, Integrity Commissioner
(I.C.) re: Written Report.
Page 4 of 148
Council Meeting Agenda - August 18, 2022
16. Notice of Motions:
None.
17. By-Laws:
147 a) 2022-077: A By-law to Amend By-law 2017-165 being to a By-law to Govern
the Proceedings of Council and Committees/Technical Support Groups of
Council in the Township of Oro-Medonte (Procedural By-law.
18. Closed Session Items (Unfinished Items):
19. Confirmation By-Law:
148 a) 2022-079: Being a by-law to confirm the proceedings of the Council meeting
held on Thursday, August 18, 2022.
20. Adjournment:
a) Motion to Adjourn.
Page 5 of 148
5.a) Minutes of Council meeting held on Wednesday, July 6, 2022.
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Council Meeting Minutes
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Proud Heritage,Exciting Future
Wednesday, July 6, 2022 9:00 a.m.
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
Staff Robin Dunn, Chief Administrative Officer; Andria Leigh, Deputy
Present: CAO/Director, Development Services; Nelly Morrow, Chief Financial
Officer/Director, Finance; Michelle Jakobi, Director, Environmental
Services; Donna Hewitt, Director, Corporate Services; Shawn Binns,
Director, Operations and Community Services; Curtis Shelswell,
Manager, Municipal Law Enforcement/Chief Municipal Law Enforcement
Officer; Jennifer Whitley, Economic Development & Communications
Advisor, Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Jason
Scharapenko, Information Technology Technician (IT)
All Council and staff participated in the Hybrid meeting via Zoom platform.
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair at the above noted time and called the meeting to
order.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
Page 1 of 17
Page 6 of 148
5.a) Minutes of Council meeting held on Wednesday, July 6, 2022.
Council Meeting Minutes — Wednesday, July 6, 2022.
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C220706-1
Moved by Veitch, Seconded by Keane
Be it resolved that the agenda for the Council meeting of Wednesday, July 6, 2022 be
received and adopted.
Carried.
Motion No. C220706-2
Moved by Hough, Seconded by DeSousa
Be it resolved that Rule 14.19a), as per the consolidated Procedural By-law No. 2017-165,
be suspended in order to allow the meeting to proceed past the 4 hour adjournment
requirement.
Carried.
3. Disclosure of Pecuniary Interest•
Councillor Greenlaw declared a conflict of interest on Item 10h) OCS2022-18, Shawn Binns,
Director, Operations and Community Services re: 2022 Burl's Creek Event Grounds Special
Event Permits as he indicated he provides a temporary service to this property and therefore
will be recusing himself from participating and voting on this item.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C220706-3
Moved by Greenlaw, Seconded by Scott
Be it resolved that we do now go in Closed Session at 9.02 a.m. to discuss
• Acquisition/disposition of land (2299 Highway 11 North);
• Litigation affecting the municipality (Legal Update).
Carried.
Page 2 of 17
Page 7 of 148
5.a) Minutes of Council meeting held on Wednesday, July 6, 2022.
Council Meeting Minutes — Wednesday, July 6, 2022.
b) Motion to Rise and Report.
Motion No. C220706-4
Moved by DeSousa, Seconded by Greenlaw
Be it resolved that we do now Rise at 9:45 a.m. and Report on the Closed Session Items 4
c) Donna Hewitt, Director, Corporate Services re: Acquisition/disposition of land (2299
Highway 11 North);
d) Robin Dunn, CAO; Donna Hewitt, Director, Corporate Services re: Litigation affecting the
municipality (Legal Update).
Carried.
c) Donna Hewitt, Director, Corporate Services re: Acquisition/disposition of land (2299
Highway 11 North).
The following staff were present: Robin Dunn, Chief Administrative Officer; Andria Leigh,
Deputy CAO/Director, Development Services; Michelle Jakobi, Director, Environmental
Services; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations
and Community Services; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Jason
Scharapenko, Information Technology Technician (IT).
Motion No. C220706-5 -"q%
Moved by Scott, Seconded by Hough
Be it resolved
1 . That Confidential Report No. CS2022-16, Donna Hewitt, Director, Corporate Services re:
Acquisition/disposition of land (2299 Highway 11 North) be received and adopted.
2. That the lands described as Part Lot 21, Concession 5 (2299 Highway 11 North), be
declared surplus to the needs of the municipality.
3. That the required notice be posted on the Township's website.
4. That land value be established as outlined in Confidential Report No. CS2022-16.
5. That staff advise the interested property owners of the land value established by Council.
6. That the necessary by-law required to dispose of the land be brought forward to a future
Council meeting.
7. And that the Director, Corporate Services proceed accordingly to complete the land
transaction.
Carried.
Page 3 of 17
Page 8 of 148
5.a) Minutes of Council meeting held on Wednesday, July 6, 2022.
Council Meeting Minutes — Wednesday, July 6, 2022.
d) Robin Dunn, CAO; Donna Hewitt, Director, Corporate Services re: Litigation affecting the
municipality (Legal Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Andria Leigh,
Deputy CAO/Director, Development Services; Michelle Jakobi, Director, Environmental
Services; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations
and Community Services; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Jason
Scharapenko, Information Technology Technician (IT).
Motion No. C220706-6
Moved by Keane, Seconded by Veitch At
Be it resolved that the confidential memorandum correspondence dated July 6, 2022 and
presented by Robin Dunn, CAO; and Donna Hewitt, Director, Corporate Services re:
Litigation affecting the municipality (Legal Update) be received.
Carried.
5. Minutes of Council and Committees: N 4(
a) Minutes of Council meeting held on Wednesday, June 22, 2022.
Motion No. C220706-7 %, lk X
Moved by Hough, Seconded by DeSousa
Be it resolved that the draft minutes of the Council meeting held on Wednesday, June 22,
2022 be received and adopted as printed and circulated.
X, NN Carried.
6. Recognition of Achievements:
None. N*j
7. Public Meetings:
None.
Page 4 of 17
Page 9 of 148
5.a) Minutes of Council meeting held on Wednesday, July 6, 2022.
Council Meeting Minutes — Wednesday, July 6, 2022.
8. Deputations/Presentations:
a) Deputation by Jamie Robinson, MHBC Planning, on behalf of Wolf Steel Ltd.
(Napoleon); and Chris Schroeter, Wolf Steel Ltd. re: Request for Council Support of a
Proposed Revision to the Minister's Zoning Order (MZO) O. Reg. 41/22 for the Lands
Located at 17 Guest Road.
Motion No. C220706-8
Moved by Scott, Seconded by Hough
Be it resolved
1. That the correspondence dated June 22, 2022 from Jamie Robinson, MHBC Planning
and deputation presented by Jamie Robinson, MHBC Planning, on behalf of Wolf Steel
Ltd. (Napoleon); and Chris Schroeter, Wolf Steel Ltd. re: Request for Council Support of a
Proposed Revision to the Minister's Zoning Order (MZO) O. Reg. 41/22 for the lands
located at 17 Guest Road be received.
2. That Rule 14.8o), as per the consolidated Procedural By-law No. 2017-165, be
suspended. IMIkIdEw
3. That, further to Motion No. C210908-15 of the Council meeting held on Wednesday,
September 8, 2021, that the request of a proposed revision to the Minister's Zoning Order
(MZO) O. Reg. 41/22 for the lands located at 17 Guest Road be supported.
4. That a letter of support be sent under the Mayor's signature.
5. That the applicant be advised of Council's decision under the Mayor's signature.
Carried.
b) Presentation by Steve Slawuta, RC Strategies re: Draft Parks and Recreation Master
Plan, Council Update. `44%�
Motion No. C220706
Moved by Veitch, Seconded by Greenlaw
Be it resolved that the presentation by Steve Slawuta, RC Strategies re: Draft Parks and
Recreation Master Plan, Council Update be received.
Carried.
Page 5 of 17
Page 10 of 148
5.a) Minutes of Council meeting held on Wednesday, July 6, 2022.
Council Meeting Minutes — Wednesday, July 6, 2022.
c) Presentation by Camilo Montoya-Guevara; and Trevor Jonas Benson, Bannikin Tourism
& Travel re: Township of Oro-Medonte, Three (3) Year Tourism Destination Action Plan,
2022-2025 [Refer to Item 10a)].
Motion No. C220706-10
Moved by DeSousa, Seconded by Scott
Be it resolved
1 . That the presentation by Camilo Montoya-Guevara; and Trevor Jonas Benson, Bannikin
Tourism & Travel re: Township of Oro-Medonte, Three (3) Year Tourism Destination
Action Plan and Report, 2022-2025 be received.
2. That the Three (3) Year Tourism Destination Action Plan 2022-2025 Report dated June
2022 be received.
3. That the 4 Areas of Opportunity and 20 Actions outlined in the July 6 2022 Presentation to
Council be adopted and considered in conjunction with Item 10a).
Unanimously Carried.
9. Open Forum:
One (1) individual provided verbal comments with respect to Item 10g).
Page 6 of 17
Page 11 of 148
5.a) Minutes of Council meeting held on Wednesday, July 6, 2022.
Council Meeting Minutes — Wednesday, July 6, 2022.
10. Reports of Municipal Officers for Action:
d) F12022-14, Nelly Morrow, Director, Finance/Chief Financial Officer re: Development Charges
Request to Waive.
Council consented to allow Marcus von Reden to provide additional comments.
Motion No. C220706-11
Moved by Hough, Seconded by DeSousa
Be it resolved
1. That the verbal information presented by Marcus von Reden, TNR Industrial Door be received.
2. That Council will offer TNR Doors, a Development Charges deferral, permitted under
Section 27 of the Development Charges Act through a delayed payment arrangement
for the Township portion of DC's due or payable.
3. That the agreement be brought back for Council's consideration to the August meeting.
Carried.
Recorded Vote Requested by Councillor Sco
Councillor Scott Nay
Councillor Veitch Nay
Councillor DeSousa Yea
Councillor Greenlaw Yea
Deputy Mayor Hough j " Yea
Councillor Keane Nay
Mayor H.S. Hughes Yea
Motion No. C220706-12
Moved by Hough, Seconded by DeSousa
Be it resolved
1. That F12022-14, Nelly Morrow, Director, Finance/Chief Financial Officer re. Development
Charges Request to Waive be received and adopted.
2. That Council respectfully deny the request by TNR Industrial Doors to waive the
development charges fees for a proposed site plan application.
3. That the requester be notified of Council's decision under the Director of Finance / Chief
Financial Officer's signature.
Carried.
Recorded Vote Requested by Councillor Greenlaw
Councillor Greenlaw Yea
Deputy Mayor Hough Yea
Councillor Keane Yea
Councillor Scott Yea
Councillor Veitch Yea
Councillor DeSousa Yea
Mayor H.S. Hughes Yea
Page 7 of 17
Page 12 of 148
5.a) Minutes of Council meeting held on Wednesday, July 6, 2022.
Council Meeting Minutes — Wednesday, July 6, 2022.
15. Communications/Petitions:
b) Ewart O'Dwyer, Integrity Commissioner (I.C.) Verbal and Written Report.
Motion No. C220706-13
Moved by Scott, Seconded by DeSousa
Whereas, upon receiving the written Integrity Commissioners (I.C.) report re Item 15b), for
the July 6, 2022 Council meeting after the agenda was received and adopted, be it resolved
that consolidated Procedural By-law No. 2017-165, be suspended to amend the agenda item
to read:
• 2:15 p.m. Ewart O'Dwyer, Integrity Commissioner (I.C.) Verbal and Written Report
Carried.
Motion No. C220706-14
Moved by Scott, Seconded by DeSousa
Be it resolved that the verbal and written report dated July 6, 2022 and presented by John
Ewart, Ewart O'Dwyer, Integrity Commissioner (I.C.) be received.
Carried.
10. Reports of Municipal Officers for Action:
a) CS2022-15, Jenn Whitley, Economic Development & Communications Advisor re:
Tourism Action Plan Implementation Opportunities.
4% `X
Motion No. C220706-15
Moved by Greenlaw, Seconded by Veitch
Be it resolved
1. That CS2022-15, Jenn Whitley, Economic Development & Communications Advisor re:
Tourism Action Plan Implementation Opportunities be received and adopted.
2. That Council approve the Gateway Sign recommendations for Design Concept 3 as
outlined in Schedule A of CS2022-15.
3. That the Mayor and Clerk be authorized to execute the necessary agreement to secure
the funding.
4. That the Economic Development & Communications Advisor be directed to initiate the
projects immediately and provide updates to Council as needed.
Unanimously Carried.
Page 8 of 17
Page 13 of 148
5.a) Minutes of Council meeting held on Wednesday, July 6, 2022.
Council Meeting Minutes — Wednesday, July 6, 2022.
c) F12022-13, Lianne MacGibbon, Financial Analyst re: Tile Drainage Debenture Package -
Carley Farms Inc. [Refer to Item 17a)].
Motion No. C220706-16
Moved by Veitch, Seconded by DeSousa
Be it resolved
1. That F12022-13, Lianne MacGibbon, Financial Analyst re: Tile Drainage Debenture
Package - Carley Farms Inc. be received and adopted.
2. That Township Council approve Rating By-law 2022-071 to receive a Tile Drain
Debenture from the Province of Ontario in the total amount of $50,000 for (1) one
municipal the drain loan disbursements of $50,000 each to the agricultural property owner
of Concession 9, LT 7, PT 1 , Oro-Medonte, Ontario, Municipality of Oro Medonte.
3. That the Mayor and Deputy Clerk be authorized to sign Rating By-law 2022-071.
4. That the Director of Finance / Chief Financial Officer be authorized to sign Offer to Sell
Debenture No. 2022-02 in the principal amount of $50,000 to the Minister of Finance as
authorized by Borrowing By-law 94-121. NO Nw Carried.
ft1b,
e) DS2022-108, Curtis Shelswell, Manager, Municipal Law/Chief Municipal Law
Enforcement Officer re: Canine Control Exemption Request - 43 Lakeshore Rd W.
Motion No. C220706-17
Moved by Greenlaw, Seconded by Scott
Be it resolved '
1. That DS2022-108, Curtis Shelswell, Manager, Municipal Law/Chief Municipal Law
Enforcement Officer re: Canine Control Exemption Request - 43 Lakeshore Rd W. be
received and adopted.
2. That Council grant the request from Jane Johnstone and that staff proceed with Option #1
as outlined in DS2022-108.
3. That the applicant be advised of Council's decision under the Manager, Municipal Law's
signature.
Carried.
Page 9 of 17
Page 14 of 148
5.a) Minutes of Council meeting held on Wednesday, July 6, 2022.
Council Meeting Minutes — Wednesday, July 6, 2022.
f) DS2022-106, Curtis Shelswell, Manager, Municipal Law/Chief Municipal Law
Enforcement Officer re: Proposed Lifetime Dog Tag Licensing.
Motion No. C220706-18 (Amendment)
Moved by Greenlaw, Seconded by Veitch
Be it resolved that the motion with respect to DS2022-106, Curtis Shelswell, Manager,
Municipal Law/Chief Municipal Law Enforcement Officer re: Proposed Lifetime Dog
Licensing be amended to add
• that staff complete a cost analysis prior to 2023 and to be brought back to a future
meeting for Council's consideration
Defeated.
Motion No. C220706-19
Moved by Keane, Seconded by DeSousa
Be it resolved
1. That DS2022-106, Curtis Shelswell, Manager, Municipal Law/Chief Municipal Law
Enforcement Officer re: Proposed Lifetime Dog Licensing be received.
2. That staff proceed with a Lifetime Licensing Option for 2023 as an addition to the current
annual dog licensing program;
3. The Lifetime Licensing Option would be at a cost of $ 45.00 and would only be available
for the licensing of Spayed/Neutered and Microchipped dogs;
4. That dogs meeting the above criteria who have purchased the past three or more years of
dog licenses will receive their 2023 lifetime license at no charge, others will receive a
credit of $ 15.00 for each year paid towards their 2023 lifetime license purchase;
5. That staff review opportunities for further education and license sales at community
events (Farmers Market, Fair) and the ability to purchase licenses at local veterinary
services provided within the Township.
IVCarried.
Page 10 of 17
Page 15 of 148
5.a) Minutes of Council meeting held on Wednesday, July 6, 2022.
Council Meeting Minutes — Wednesday, July 6, 2022.
h) OCS2022-18, Shawn Binns, Director, Operations and Community Services re: 2022
Burl's Creek Event Grounds Special Event Permits.
Councillor Greenlaw declared a conflict of interest on Item 10h) OCS2022-18, Shawn Binns,
Director, Operations and Community Services re: 2022 Burl's Creek Event Grounds Special
Event Permits as he indicated he provides a temporary service to this property and therefore
will be recusing himself from participating and voting on this item. Councillor Greenlaw left
his seat and did not participate in the discussion or vote on this item.
Motion No. C220706-20
Moved by Keane, Seconded by Scott A,
Be it resolved
1 . That OCS2022-18, Shawn Binns, Director, Operations and Community Services re: 2022
Burl's Creek Event Grounds Special Event Permits be received and adopted.
2. That the CAO be authorized to execute the appropriate Memorandum of Understanding
with Burl's Creek/Republic Live for the 2022 Boots and Hearts Event:
3. That staff be authorized to issue a Special Event Permit for the 2022 Boots and Hearts
Event upon receipt of:
a) Agency endorsement of the Operations Plans in accordance with the Township's
Special Event By-law;
b) An executed Memorandum of Understanding.
4. That Council consider the issuance of a Special Event Permit for the Ever After Festival
following the finalization of their operations and agency endorsement plan prior to the end
of July. it
Carried.
i) OCS2022-19, Roz Llewellyn, Manager, Facility and Parks (Acting) re: Shanty Bay
Outdoor Rink — Request to Use Community Fundraising Dollars.
Motion No. C220706-21
Moved by Veitch, Seconded by Keane
Be it resolved
1 . That OCS2022-19, Roz Llewellyn, Manager, Facility and Parks (Acting) re: Shanty Bay
Outdoor Rink — Request to Use Community Fundraising Dollars be received and adopted.
2. That staff be authorized to purchase rink boards for the Shanty Bay community from First
Line Rinks at a cost of $19,850 (plus taxes) to be funded from the Shanty Bay Community
Center Reserve Fund.
3. That the remaining balance from the former Shanty Bay Community Hall Board Reserve
Fund be considered for use in advancing the recommendations from the Parks and
Recreation Master Plan specific to Shanty Bay in consultation with the community
fundraiser's group.
Carried.
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Page 16 of 148
5.a) Minutes of Council meeting held on Wednesday, July 6, 2022.
Council Meeting Minutes — Wednesday, July 6, 2022.
j) OCS2022-17, Karla Musso-Garcia, Manager, Operations re: Award of RFP OCS2022-
07, 8 Ton Rubber-Tracked, Long Stick Excavator.
Motion No. C220706-22
Moved by Hough, Seconded by Greenlaw
Be it resolved
1. That OCS2022-17, Karla Musso-Garcia, Manager, Operations re: Award of RFP
OCS2022-07, 8 Ton Rubber-Tracked, Long Stick Excavator be received and adopted.
2. That RFP OCS2022-07, 8 Ton rubber-tracked long stick excavator be awarded to
Toromont CAT, A division of Toromont Industries, in the amount of $321,072 plus HST.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
4. That the bidders be thanked and notified under the Director, Operations and Community
Services' signature. IS e X
Carried.
b) ES2022-06, Michelle Jakobi, Director, Environmental Services; and Hugh Murray,
Director, Fire & Emergency Services/Fire Chief re: Guthrie Industrial Subdivision
Stormwater Management Pond Retrofit - Bid Award. 10
Motion No. C220706-23 1%
Moved by Scott, Seconded by Keane
Be it resolved
%h6,
1. That ES2022-06, Michelle Jakobi, Director, Environmental Services; and Hugh Murray,
Director, Fire & Emergency Services/Fire Chief re: Guthrie Industrial Subdivision
Stormwater Management Pond Retrofit - Bid Award be received and adopted.
2. That the Request for Bid Submission for Guthrie Industrial Park — Stormwater
Management Pond Retrofit and Fire Storage Tank Installation be awarded to Leading
Edge Earthworks in the amount of $1,464,060.31 plus HST.
3. That the Director, Environmental Services be authorized to execute the appropriate
agreements on behalf of the Township.
4. That Tatham Engineering continue to manage the project on behalf of Environmental
Services and Fire & Emergency Services Departments.
Carried.
Page 12 of 17
Page 17 of 148
5.a) Minutes of Council meeting held on Wednesday, July 6, 2022.
Council Meeting Minutes — Wednesday, July 6, 2022.
g) DS2022-107, Curtis Shelswell, Manager, Municipal Law/Chief Municipal Law
Enforcement Officer re: Municipal Law Enforcement Hours of Work.
Motion No. C220706-24
Moved by Scott, Seconded by Keane
Be it resolved
1. That DS2022-107, Curtis Shelswell, Manager, Municipal Law/Chief Municipal Law
Enforcement Officer re: Municipal Law Enforcement Hours of Work be received.
2. That staff proceed with the implementation of Option #3, as amended, to establish a
Municipal Law/OPP Task Force including the Deputy CAO, Chief MLEO, MLEO
Supervisor, OPP representatives, and up to 3 members of Council and implement a 3
month pilot program with a report back to Council on results and recommended next
steps.
3. That staff proceed with the implementation of Option #4 and report back to Council
concurrent with the Municipal Law/OPP Task Force update.
4. That staff proceed to negotiate a contract/agreement for the provision of 24/7 on call
service delivery during the 3 month pilot program.
5. That the appropriate By-law/agreement, if required, be brought forward for Council's
consideration.
X'4� Unanimously Carried.
11.Reports of Municipal Officers for Information Only:
a) CS2022-14, Jenn Whitley, Economic Development & Communications Advisor; and Meg
Leslie, Economic Development Project Coordinator re: Craighurst Community Activation
Art Project Update.
b) ES2022-05, Michelle Jakobi, Director, Environmental Services re: Consolidated Linear
Infrastructure (CLI) Permissions Approach for Municipal Sanitary Conveyance &
Stormwater Management.
Motion No. C220706-25
Moved by Greenlaw, Seconded by Veitch
Be it resolved that the reports, as listed under item #11 , Reports of Municipal Officers for
Information Only, be received:
a) CS2022-14, Jenn Whitley, Economic Development & Communications Advisor; and Meg
Leslie, Economic Development Project Coordinator re: Craighurst Community Activation
Art Project Update.
b) ES2022-05, Michelle Jakobi, Director, Environmental Services re: Consolidated Linear
Infrastructure (CLI) Permissions Approach for Municipal Sanitary Conveyance &
Stormwater Management.
Carried.
Page 13 of 17
Page 18 of 148
5.a) Minutes of Council meeting held on Wednesday, July 6, 2022.
Council Meeting Minutes — Wednesday, July 6, 2022.
12.Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Mayor H.S. Hughes, Deputy
Mayor Hough, Councillors DeSousa, Scott and Greenlaw.
13.Announcements:
None.
14.Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Administration Office Closure, Civic Holiday, Monday,
August 1, 2022.
b) Minutes of Lake Simcoe Region Conservation Authority (LSRCA) meeting held on
April 22, 2022.
Staff Recommendation: Receive for Information Only.
c) Minutes of Barrie Public Library Board meeting held on Thursday, May 26, 2022.
Staff Recommendation: Receive for Information Only.
d) Nottawasaga Valley Conservation Authority re: Minutes of Meeting held on May 27, 2022
and Highlights of Meeting held on June 24, 2022.
Staff Recommendation: Receive for Information Only.
e) Minutes of Orillia Public Library Board meeting held on June 22, 2022.
Staff Recommendation: Receive for Information Only.
f) Bakertilly Audit Planning Report dated June 24, 2022 re: Township of Oro-Medonte,
2021 Audit.
Staff Recommendation: Receive for Information Only.
Motion No. C220706-26
Moved by Scott, Seconded by Keane
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
Page 14 of 17
Page 19 of 148
5.a) Minutes of Council meeting held on Wednesday, July 6, 2022.
Council Meeting Minutes — Wednesday, July 6, 2022.
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Administration Office Closure, Civic Holiday, Monday,
August 1, 2022.
b) Minutes of Lake Simcoe Region Conservation Authority (LSRCA) meeting held on April
22, 2022.
Received for Information Only.
c) Minutes of Barrie Public Library Board meeting held on Thursday, May 26, 2022.
Received for Information Only.
d) Nottawasaga Valley Conservation Authority re: Minutes of Meeting held on May 27, 2022
and Highlights of Meeting held on June 24, 2022.
Received for Information Only.
e) Minutes of Orillia Public Library Board meeting held on June 22, 2022.
Received for Information Only.
f) Bakertilly Audit Planning Report dated June 24, 2022 re: Township of Oro-Medonte, 2021
Audit.
Received for Information Only:`'
Carried.
15.Communications/Petitions:
a) Correspondence dated June 8, 2022 from Colin Nelthorpe, President, Fierte Simcoe
Pride re: Request for Proclamation of Fierte Simcoe Pride from July 25 to August 7,
2022 and a Request for a Flag Raising.
Motion No. C220706-27 `
Moved by Keane, Seconded by Scott ry
Be it resolved
1. That the correspondence dated June 8, 2022 from Colin Nelthorpe, President, Fierte
Simcoe Pride re: Request for Proclamation of Fierte Simcoe Pride from July 25 to
August 7, 2022 and a Request for a Flag Raising be received.
2. That July 25-August 7, 2022 be proclaimed "Fierte Simcoe Pride".
3. That the flag be flown through the proclamation period.
4. That the proclamation be posted on the Township's website and the CAO's Office
coordinate the flag raising in accordance with the Township's Flag Etiquette Policy and
the restrictions of COVID-19.
5. That the applicant be advised of Council's decision under the Mayor's signature.
Carried.
Page 15 of 17
Page 20 of 148
5.a) Minutes of Council meeting held on Wednesday, July 6, 2022.
Council Meeting Minutes — Wednesday, July 6, 2022.
16.Notice of Motions:
None.
17.By-Laws:
a) 2022-071: A by-law imposing special annual drainage rates upon land in respect of
which money is borrowed under the Tile Drainage Act.
Motion No. C220706-28
Moved by Scott, Seconded by Hough
Be it resolved that
a) 2022-071: A by-law imposing special annual drainage rates upon land in respect of
which money is borrowed under the Tile Drainage Act
IMINkIdEw x
be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed
and sealed by the Mayor.
Carried.
18.Closed Session,ltems (Unfinished Items):
None.
19.Confirmation By-Law:
a) 2022-073: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, July 6, 2022_
Motion No. C220706-29
ah'. 'A
Moved by Hough, Seconded by DeSousa
Be it resolved that By-Law No. 2022-073: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, July 6, 2022 be read a first, second and third time,
passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
Page 16 of 17
Page 21 of 148
5.a) Minutes of Council meeting held on Wednesday, July 6, 2022.
Council Meeting Minutes — Wednesday, July 6, 2022.
20.Adjournment:
a) Motion to Adjourn.
Motion No. C220706-30
Moved by Veitch, Seconded by Keane
Be it resolved that we do now adjourn at 5.54 p.m.
Carried.
Mayor, H.S. Hughes Deputy Clerk, Janette Teeter
Page 17 of 17
Page 22 of 148
5.b) Minutes of Special Council meeting held on Thursday, July 21 , 2022.
The Township of Oro-Medonte
,/�}TownShipof Special Council Meeting Minutes
(w4a_ 'IMe Fully Virtual Meeting
Proud Heritage,Exciting Future
Thursday, July 21, 2022 9:00 a.m.
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria
Present: Leigh, Deputy CAO/Director, Development Services; Donna Hewitt,
Director, Corporate Services; Shawn Binns, Director, Operations and
Community Services, Hugh Murray, Director, Fire & Emergency
Services/Fire Chief; Tamara Obee, Director, Human Resources; Justin
Metras, Manager Infrastructure and Capital Projects
1. Call to Order - Moment of Reflection.
Mayor H.S. Hughes assumed the Chair at the above noted time and called the meeting to
order.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
Page 1 of 5
Page 23 of 148
5.b) Minutes of Special Council meeting held on Thursday, July 21 , 2022.
Special Council Meeting Minutes — Thursday, July 21 , 2022.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC220721-1
Moved by DeSousa, Seconded by Greenlaw
'qGU6' e
Be it resolved that the agenda for the Special Council meeting of Thursday, July 21, 2022 be
received and adopted.
Carried.
3. Disclosure of Pecuniary Inter st:
Councillor Greenlaw declared a conflict of interest on Item 5a) OCS2022-21, Shawn
Binns, Director, Operations and Community Services re: Ever After Music Festival
Special Event Permit, as he indicated he supplies services to the facility that is being
discussed at the property where potential event is being taking place.
4. Open Forum:'
None.
Page 2 of 5
Page 24 of 148
5.b) Minutes of Special Council meeting held on Thursday, July 21 , 2022.
Special Council Meeting Minutes — Thursday, July 21 , 2022.
5. Reports of Municipal Officers for Action:
a) OCS2022-21, Shawn Binns, Director Operations and Community Services re: Ever
After Music Festival Special Event Permit.
Councillor Greenlaw declared a conflict of interest on Item 5a) OCS2022-21, Shawn
Binns, Director, Operations and Community Services re: Ever After Music Festival
Special Event Permit, as he indicated he supplies services to the facility that is being
discussed at the property where potential event is being taking place. Councillor
Greenlaw left his seat and did not participate in the discussion or vote on this item.
Motion No. SC220721-2
Moved by Hough, Seconded by DeSousa
Be it resolved
1. That Report OCS2022-21 be received and adopted.
2. That a Special Event Permit for the Ever After Music Festival not be issued at this time.
3. That the Director of Operations and Community Services notify the promoter of the Ever
After Music Festival, Burl's Creek Event Grounds and Agency stakeholders of Council's
decision.
Carried.
Recorded Vote Requested by Councillor Scot
Councillor Scott Yea
Councillor Veitch ApYea
Councillor DeSousa , Yea
Deputy Mayor Hough Yea "
Councillor Keane Yea "
Mayor H.S. Hughes Yea
AL
b) OCS2022-20, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of
Tender OCS 2022-010 — 1A Grandview Drainage Outlet
Motion No. SC220721-3
Moved by Scott, Seconded by Veitch
Be it resolved
1. That Report No. OCS2022-20 be received and adopted.
2. That Tender OCS 2022-010 1A Grandview Drainage Outlet be awarded to
Duivenvoorden Haulage Inc. in the amount of $81,388.00 plus HST.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
4. And that the bidders be thanked and notified under the Director, Operations and
Community Services signature.
Carried.
Page 3 of 5
Page 25 of 148
5.b) Minutes of Special Council meeting held on Thursday, July 21 , 2022.
Special Council Meeting Minutes — Thursday, July 21 , 2022.
c) DS2022-111 , Curtis Shelswell, Manager of Municipal Law/Chief Municipal Law
Enforcement Officer re: Seasonal Municipal Law Enforcement Officer Appointment
Motion No. SC220721-4
Moved by Keane, Seconded by Scott
Be it resolved
1. That Report No. DS2022-111 be received and adopted.
2. That draft By-law 2022-075 as outlined in DS2022-111 be brought forward for Council's
consideration.
Carried.
6. By-Laws:
a) By-law 2022-075 A By-law to Amend By-law 2022-038 "A By-law to Appoint Municipal
Law Enforcement Officers/Provincial Offences Officers" and Repeal By-law 2022-054
Motion No. SC220721-5
St6\,
Moved by DeSousa, Seconded by Keane
Be it resolved that By-law 2022-075 A By-law to Amend By-law 2022-038 "A By-law to
Appoint Municipal Law Enforcement Officers/Provincial Offences Officers" and Repeal By-
law 2022-054 be read a first, second and third time, passed, be engrossed by the Clerk,
signed and sealed by the Mayor.
Carried.
7. Confirmation By-Law: 2022-076'
a) By-law 2022-076: Being a by-law to confirm the proceedings of the Special Council
meeting held on Thursday, July 21, 2022.
Motion No. SC220721-6
Moved by Greenlaw, Seconded by Keane
Be it resolved that By-law 2022-076: Being a by-law to confirm the proceedings of the
Special Council meeting held on July 21, 2022 be read a first, second and third time, passed,
be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
Page 4 of 5
Page 26 of 148
5.b) Minutes of Special Council meeting held on Thursday, July 21 , 2022.
Special Council Meeting Minutes — Thursday, July 21 , 2022.
8. Adjournment:
a) Motion to Adjourn.
Motion No. SC220721-7
Moved by Hough, Seconded by Veitch
Be it resolved that we do now adjourn at 9.20 a.m.
Carried.
Mayor, H.S. Hughes Clerk, Yvonne Aubichon
Page 5 of 5
Page 27 of 148
5.c) Minutes of Joint Accessibility Advisory Committee meeting held on T...
Report
AccessibilityAdvisor Committee
COUNTY OF y
SIMCOEM Thursday, July 21, 2022^ Electronic �t
Chair: Doug Mein
u
Members Present: Member Jan Dobson-Rose; Member Liz Grummett; Member
Susan Hamer; Member Doug Mein; Township of Springwater Councillor Anita Moore;
and Township of Oro-Medonte Councillor Shawn Scott
Members Absent: Councillor Barry Burton; Member Fred Heyduk; Township of
Adjala-Tosorontio Councillor Ron O'Leary; and Township of Tay Councillor Sandy
Talbot
Staff Present: Jennifer Marshall, Deputy Clerk, Township of Springwater; Dianne
Gould-Brown, Clerk, Township of Adjala-Tosorontio; Jonathan Magill, Deputy Clerk
and Katelyn Johns, Legislative Coordinator
1 . Call to Order
The Chair called the meeting to order at 10.03 a.m.
2. Approval of Agenda
Resolution AAC-17-22
Moved by: Township of Oro-Medonte Councillor Shawn Scott
Seconded by: Member Liz Grummett
That the agenda for the July 21, 2022, meeting of the Joint
Accessibility Advisory Committee be approved.
CARRIED
3. Disclosure of Pecuniary Interest
There were no disclosures made.
4. Presentations and Delegations
There were no items for this portion of the agenda.
5. Items of Reference
Page 28 of 148
5.c) Minutes of Joint Accessibility Advisory Committee meeting held on T...
# - # 5.1. Terms of Reference
Terms of Reference
# - # 5.2. Workplan
AAC 2022 Workplan
6. Consent Items
There were no items for this portion of the agenda.
7. Matters for Consideration
County of Simcoe
# - # 7.1. AAC 2022-225 - Accessible Transportation for Simcoe County
Museum
AAC 2022-225
AAC 2022-225 Schedule 1
Recommendation AAC-18-22
Moved by: Member Susan Hamer
Seconded by: Township of Oro-Medonte Councillor Shawn Scott
That Item CCW 2022-225, dated July 21 , 2022, regarding accessible
transportation vehicles for the Simcoe County Museum, be received;
and
That funds from the 2022 County of Simcoe Accessibility
Improvements Budget be allocated towards the purchase of 2
vehicles, as generally outlined in Item AAC 2022-225.
CARRIED
# - # 7.2. AAC 2022-166 — Summary of Accessibility Facility Review (60 Maple
Street, Victoria Harbour)
AAC 2022-166
Recommendation AAC-19-22
Moved by: Member Liz Grummett
Seconded by: Member Susan Hamer
Page 29 of 148
5.c) Minutes of Joint Accessibility Advisory Committee meeting held on T...
That Item AAC 2022-166, dated July 21, 2022, regarding the
accessibility facility review of an affordable housing development at 60
Maple Street, Victoria Harbour, be received.
CARRIED
Township of Springwater
# - # 7.3. North Simcoe Rail Trail Resurfacing Project
Memo to JAAC re North Simcoe Rail Trail Resurfacing Project
Map of the North Simcoe Rail Trail
Recommendation AAC-20-22
Moved by: Member Jan Dobson-Rose
Seconded by: Township of Springwater Councillor Anita Moore
That the Joint Accessibility Advisory Committee, on behalf of the
Township of Springwater, receive the verbal presentation from the
Deputy Clerk regarding the North Simcoe Rail Trail Resurfacing
Project, dated July 21 , 2022; and,
That staff proceed with the trail resurfacing project, in accordance with
the Accessibility for Ontarians with Disabilities Act.
CARRIED
Township of Tay
There were no items for this portion of the agenda.
Township of Adjala-Tosorontio
There were no items for this portion of the agenda.
Township of Oro-Medonte
There were no items for this portion of the agenda.
8. Other Matters for Consideration
There were no items for this portion of the agenda.
9. Confidential Matters for Consideration
Page 30 of 148
5.c) Minutes of Joint Accessibility Advisory Committee meeting held on T...
There were no items for this portion of the agenda.
10. Adjournment
Resolution AAC-21-22
Moved by: Township of Springwater Councillor Anita Moore
Seconded by: Member Susan Hamer
That the July 21 , 2022 meeting of the Joint Accessibility Advisory
Committee be adjourned at 10.23 a.m.
CARRIED
THIS COMMITTEE REPORT IS NOT TO BE CONSIDERED THE FINAL
DOCUMENT OF THE CORPORATION UNTIL APPROVED BY SIMCOE
COUNTY COUNCIL.
Next Meeting: August 18, 2022 (Facility Review)
Page 31 of 148
5.d) Minutes of Human Resources Committee meeting held on Monday, August...
The Township of Oro-Medonte
T Human Resources Committee
Township of
to Robinson Room
Proud Heritage,Exciting Future
Monday, August 8, 2022 9:30 a.m.
2018-2022 Council
Present: Mayor H.S. Hughes
Councillor Veitch
Councillor Scott (Chair)
Staff: Robin Dunn, CAO/Acting Clerk;Andria Leigh, Deputy CAO/Director,
Development Services 11'r
1. Call to Order by Chair *%6, *4166,
Councillor Scott, Chair, assumed the Chair and called the meeting to order.
"44W
..........
2. Agenda Approval: ,
a) Motion to Approve the Agenda.
Motion No. HRC220808-1 ,�
Moved by Hughes, Seconded by Veitch
It is recommended that the agenda for the Human Resources Committee meeting of
Monday, August 8, 2022 be received and approved.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
Page 1 of 3
Page 32 of 148
5.d) Minutes of Human Resources Committee meeting held on Monday, August...
Human Resources Committee Minutes — Monday, August 8, 2022.
4. Approval of Minutes of Previous Meeting:
a) Minutes of Human Resources Committee meeting held on Wednesday, October 20,
2021 .
Motion No. HRC220808-2
Moved by Veitch, Seconded by Hughes
It is recommended that the draft minutes of the Human Resources Committee meeting held
on Wednesday, October 20, 2021 be approved as printed and circulated.
Carried.
5. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. HRC220808-3
Moved by Hughes, Seconded by Veitch
It is recommended that we do now go in Closed Session at 9.37 a.m. to discuss
• personal matter affecting an identifiable individual (Performance Management);
• labour relations/employee negotiations (Staffing Update).
Carried.
b) Motion to Rise and Report.
Motion No. HRC220808-4
Moved by Veitch, Seconded by Hughes
It is recommended that we do now Rise and Report at 11.05 a.m. and Report on Items 5
c) Robin Dunn, CAO/Acting Clerk, re: Personal matters about an identifiable individual
(Performance Management);
d) Robin Dunn, CAO/Acting Clerk, re: Labour relations/employee negotiations (Staffing
Update).
Carried.
Page 2 of 3
Page 33 of 148
5.d) Minutes of Human Resources Committee meeting held on Monday, August...
Human Resources Committee Minutes — Monday, August 8, 2022.
c) Robin Dunn, CAO/Acting Clerk, re: Personal matters about an identifiable individual
(Performance Management).
The following staff were present: Robin Dunn, CAO/Acting Clerk.
Motion No. HRC220808-5
Moved by Hughes, Seconded by Veitch
It is recommended that the confidential verbal information presented by Robin Dunn,
CAO/Acting Clerk re: Personal matters about an identifiable individual (Performance
Management) be received and that the CAO report back to Council.
Carried.
A116'W x
d) Robin Dunn, CAO/Acting Clerk, re: Labour relations/employee negotiations (Staffing
Update).
The following staff were present: Robin Dunn, CAO/Acting Clerk; Andria Leigh, Deputy
CAO/Director, Development Services.
Motion No. HRC220808-6
Moved by Veitch, Seconded by Ye;S
It is recommended that the confidential verbal information presented by Robin Dunn,
CAO/Acting Clerk, re: Labour relations/employee negotiations (Staffing Update) be received
and that the CAO report back to Council.
1% Carried.
6. A -qq%
d7No.
ent:
a) MAdjourn.
MotioC220808-7
Moved by Hughes, Seconded by Veitch
It is recommended that we do now adjourn at 11.08 a.m.
Carried.
Councillor Shawn Scott, Chair Robin Dunn, CAO/Acting Clerk
Page 3 of 3
Page 34 of 148
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Township of Oro-Medonte -
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Development Charges Act (D.C.A.) Overview P
Bill 108, Bill 138, Bill 197 & Bill 213 — Overview of Changes to the
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Current D.C. Exemptions
Impact of a Non-Residential Exemption
D.C. Rate Survey CD
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staff, Council is seeking options to assist the non-
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development charges (D.C.$)
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To recover the capital costs associated with residential
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normally be constructed as part of a subdivision (i.e.
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the Development Charges Act (D.C.A.)
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Bill 108: More Homes, More Choice Act, 2019 3
Provided timing of payment provisions (for Rental Housing, InstitutionalCD
development, and non-profit housing), D.C. rate freeze for site plan and zoning m
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Bill 138: Plan to Build Ontario Together Act, 2019 Cr
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Bill 197: COVID-19 Economic Recovery Act, 2020
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Provides a list of D.C. eligible services, classes of services, and removal of the
10% mandatory deduction and 10-year planning horizon.
Bill 213: Better for People, Smart for Business Act, 2020
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Provides for a mandatory exemption for development of land intended for use by
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RESIDENTIAL NON-RESIDENTIAL
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Services Related to a Highway 6,641 5,389 3,888 2,717 2,450 2.55
Fire Protection Services 1,899 1,541 1,112 777 701 0.73
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Outdoor Recreation Services 2,003 1,626 1,173 819 739 0.42
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Indoor Recreation Services 2,612 2,120 1,528 1,069 963 0.54
Engineering Studies 438 354 256 179 161 0.16 v
O
Community Based Studies 277 225 162 113 102 0.11 =3
Total Township-Wide Services 13,870 1 11,255 8,119 1 5,674 1 5,116 1 4.51
RESIDENTIAL • ■ Iv
Servi Single and Semi- Apartments-2 Apartments- Special (per of Gross 1:2
• (n
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_MM Bedroom Dwelling Units Iv
Area Specific Services-Horseshoe valley =3
Settlement Area t?
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Water Services 5,064 4,110 2,966 2,071 1,869 2.91 =3
Total Urban Services 5,064 1 4,110 2,966 1 2,071 1 1,869 2.91
Note:This charge is payable in addition to the Township-Wide Services(Hard and Soft Services) v
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RESIDENTIAL _ RESIDENTIAL
NServi Per Unit Service
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Area Additional Charge- AreaSpecificAdditional Charge-
Development within: to
Horseshoe Valley Settlement Area-Water -Heights of Horseshoe Phase2 Warminster Water Service Area
o
00 Services -Landscapes Phase 3&4 Water Services 10,218 O
New Well and Pump 5,701 Wastewater Services 10,495 Note:This charge is payable in addition to the Township-Wide Services Hard and Soft Services) Iv L.
Note:This Charge i5 payable in addition to the Township-Wide Services Note:This charge is payable in addition to the Town Wide Servi ces �
(Hard and Soft Services) (Hard and Soft Services)and Horseshoe Valley Area Specific Charges in CD
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The following table provides for the estimated non-residential
development within the Township over the next 2 years: 3
L%plication Number EstimatejdjS"qft_ CD
=3
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2020-SPA-26 18,385 Industrial 0
2022-SPA-22 63,700 Industrial Cr
2022-SPA-23 7,000 Industrial
2022-SPA-24 171,346 Industrial
2022-SPA-25 10,200 Industrial C
2022-SPA-30 1,000 Industrial v
2021-PCA-03 10,800 Industrial
2021-PCA-17 301,389 Industrial
2021-PCA-19 3,200 Industrial
2021-PCA-22 10,334 Industrial o
-P, 2021-PCA-47 40,953 Industrial
2022-PCA-24 58,500 Commercial D
Total 696,807 0
0
Note: the applications noted above are not located in the Horseshoe Valley Area m
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D.C. Options for Non-Residential oe
Development !:0
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The Township currently imposes Non-Residential D.C.s. The Township Cn
is looking to explore options on how to impose the non-residential D.C. 3
moving forward.
4 Council could consider the following options
v
Maintain status quo and continue imposing the charge; 0
2. Enter into delayed payment agreements to allow for D.C.s to be paid after
c�
a certain period of time or in installment payments;
3. Reduce/Discount the current non-residential charge, 0
4. Exempt non-residential development.
v
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Impact to D.C. Revenues Oe
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If Council elects to discount or exempt the non-residential D.C.s, the Cn
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Non-Residential 100%of the D.C. 66%of the D.C. 33%of the D.C. CD
L Application Number Estimated Sq.ft. - Type D.C. Imposed Imposed Imposed =3
2020-SPA-26 18,385 Industrial $ 82,916 $ 54,725 $ 27,362 0
2022-SPA-22 63,700 Industrial $ 287,287 $ 189,609 $ 94,805 =3
2022-SPA-23 7,000 Industrial $ 31,570 $ 20,836 $ 10,418
2022-SPA-24 171,346 Industrial $ 772,770 $ 510,029 $ 255,014
2022-SPA-25 10,200 Industrial $ 46,002 $ 30,361 $ 15,181 v
2022-SPA-30 1,000 Industrial $ 4,510 $ 2,977 $ 1,488
2021-PCA-03 10,800 Industrial $ 4.51 $ 48,708 $ 32,147 $ 16,074 0
2021-PCA-17 301,389 Industrial $ 1,359,264 $ 897,114 $ 448,557 v
2021-PCA-19 3,200 Industrial $ 14,432 $ 9,525 $ 4,763
2021-PCA-22 10,334 Industrial $ 46,606 $ 30,760 $ 15,380
2021-PCA-47 40,953 Industrial $ 184,698 $ 121,901 $ 60,950
2022 PCA 24 58,500 1cornmerciall1 $ 263,835 $ 174,131 $ 87,066 v
v Total 696,807 $ 3,142,600 $ 2,074,116 $ 1,037,058 0
m =3
Any reductions in the D.C.s will need to be funded from other Non-D.C.
00 sources (i.e. property taxes, water/wastewater rates, reserves, etc.)
v.
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Next Steps Oe
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• Council to provide direction to staff regarding the v
options outlined above on the how to proceed with the
non-residential charge
• If Council selects to discount or exempt the D.C. , an 0
amending D.C. Background Study will need to be
undertaken to amend the Township's D.C. by-law.
CD
This process will take approximately 2.5 to 3 months Q
to bring a by-law for Council's consideration, due to the
mandatory 60 day waiting periods between the release of
the study and consideration of the by-law
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10.a) CS2022-19, Jennifer Whitley, Economic Development/ Communications ...
1o,wnship of
Report 0
Proud Heritage, Exciting Future
Report No. To: Prepared by:
CS 2022-19 Council Jennifer Whitley
Meeting Date: Subject: Motion #
August 18, 2022
Gateway Sign Fabrication &
Roll #: Installation Award — Part A R.M.S. File #:
CS-T-2022-001
Recommendation(s): Requires Action For Information Only
It is recommended that:
1. That Report No. CS2022-19 be received and adopted;
2. That Tender CS-T- 2022-001 Gateway Sign Fabrication & Installation Award -
Part A be awarded to Spectra Advertising in the amount of $60,156.44-1
3. That the Advisor, Economic Development & Communications be authorized
to execute the appropriate agreements on behalf of the Township;
4. And that the bidders be thanked and notified under the Advisor, Economic
Development & Communications' signature.
Background:
As per report CS2022-15 — Tourism Action Plan Implementation the Township recently
posted a tender for Municipal Gateway & Wayfinding Signs.
An advertisement for Tender CS -T- 2022-001 Gateway & Wayfinding Signs Fabrication
& Installation at various locations was posted on the Township website and advertised
on the Biddingo (E-procurement portal) website.
The tender consisted of Gateway Signs (Part A) and Wayfinding Signs (Part B)
Two (2) tender packages were received prior to the tender closing and two (2)
quotations were received for each Part A & Part B.
Analysis:
As presented to Council at the July 6t" Council Meeting, the Gateway Signs are being
funded through a grant — no funding is budgeted/approved by Council beyond grant
Corporate Services August 18, 2022
Report No. CS2022-19 Pagel of 3
Page 50 of 148
10.a) CS2022-19, Jennifer Whitley, Economic Development/ Communications ...
funding. An allocation for wayfinding signs was included in the 2022 capital budget with
an expectation of leveraging additional funds from external funding agencies.
The tender responses from both responders for Part A — Gateway Signs and Part B —
Wayfinding Signs exceeded available funding (grants and Township approved
allocations).
The Gateway Signs are a higher priority based on funding stipulations and deadlines for
this project (full expenditure by December 31 , 2022). Further analysis is necessary to
reduce the scope of the Wayfinding Sign project to align with the tender responses and
budget availability. Given the deadlines regarding Gateway Sign fabrication and
installation, this award and report will only be based on Part A. A subsequent report will
be brought forward to Council in September to award the Wayfinding Sign contract (Part
B).
The results of the tender opening for "CS-T- 2022-001 Gateway Signs Fabrication &
Installation"are as follows.-
BIDDER PART A/Per Pc* Traffic Maintenance*
Regional Signs $36,200 $285/hr
Spectra Advertising $29,058 $500 as necessary
* + HST
The approved funding allocation for Gateway Signs is $70,000. To date $ 4000 has
been spent on the design work and $66,000 remains available from the grant funding
for the permits, traffic safety, fabrication, installation, landscaping and solar lighting for
gateway signs as detailed below.
Based on the costs per sign, the Township is recommending two signs to be fabricated
and installed at this time.
Based on the above pricing, reference checks and previous work it is recommended
that the contract for Part A be awarded to Spectra Advertising.
Financial / Legal Implications / Risk Management:
The approved funding allocation for Gateway Signs is $70,000.
• $4,000 has been spent on the design work for the Gateway Signs, the designs
were previously approved by Council on July 6, 2022.
• $60,156.44 total approximate costs from Spectra Advertising based on below
chart
• Remaining balance allocated for permits with MTO and any other incidentals that
may be necessary for this project
Corporate Services August 18, 2022
Report No. CS2022-19 Page 2 of 3
Page 51 of 148
10.a) CS2022-19, Jennifer Whitley, Economic Development/ Communications ...
Spectra Advertising
Project Hwy 400 S —After Hwy 11 N — after County
Moonstone Road* Road 93*
Part A— Gateway Sign $29,058 $29,058
Fabrication & Installation incl.
landscaping & solar lighting
Traffic Maintenance estimate $500 $500
1 .76% HST 520.22 520.22
Total $30,078.22 $30,078.22
*Note: in accordance with MTO guidelines, municipal gateway signs must be located within the
municipal boundaries
Policies/Legislation:
Purchasing and Tendering By-law
Corporate Strategic Goals:
Prepare for Our Future
Foster Safe and Inclusive Community Living & Business Growth
Modernize Township Services
Consultations:
Director, Corporate Services
Manager, Infrastructure & Capital Projects
Conclusion:
The results of tender CS-T- 2022-001 Gateway Signs— Various Locations reflects
competitive market pricing. It is recommended that Part A be awarded to Spectra
Advertising in the amount of $60,156.44. A further award for Part B will be brought back
to Council in September 2022.
Respectfully submitted:
Jennifer Whitley
Advisor, Economic Development & Communications
Approved Date
Donna Hewitt, Director Corporate Services August 9, 2022
Andria Leigh, Deputy CAO/Director, Development Services August 9, 2022
Corporate Services August 18, 2022
Report No. CS2022-19 Page 3 of 3
Page 52 of 148
10.b) OCS2022-21 , Justin Metras, Manager, Infrastructure and Capital Prozo ...
1o'wnship of
Report 0
Proud Heritage, Exciting Future
Report No. To: Prepared by:
OCS 2022-21 Council Justin Metras
Meeting Date: Subject: Motion #
August 18, 2022
Award of Tender, OCS 2022-
Roll #: 009 — Line 15 North Culvert R.M.S. File #:
Replacements
Recommendation(s): Requires Action For Information Only
It is recommended that:
1 . That Report No. OCS 2022 - 21 be received and adopted;
2. That Tender OCS 2022-009 Line 15N Culvert Replacements be awarded to
Leading Edge Earthworks Inc. in the amount of $42,675 plus HST;
3. That the Director, Operations and Community Services be authorized to
execute the appropriate agreements on behalf of the Township;
4. And that the bidders be thanked and notified under the Director, Operations
and Community Services signature.
Background:
There are three cross culverts on the segment of Line 15 North between Bass Lake
Sideroad and Highway 12 that require replacement in 2022. The 2022 approved capital
budget included an allocation of $100,000 to replace these culverts.
Six local contractors were invited to bid on Tender OCS 2022-009 Line 15N Culvert
Replacements.
Four (4) submissions were received prior to the tender closing. No additional tenders
were received after the closing date and time.
Operations and Community Services August 18, 2022
Report No. OSC2022-21 Pagel of 3
Page 53 of 148
10.b) OCS2022-21 , Justin Metras, Manager, Infrastructure and Capital Pro...
Analysis:
The results of the tender opening for "OCS 2022-009 Line 15N Culvert Replacements"
are as follows:
BIDDER AMOUNT BID
Leading Edge Earthworks Inc. $42,675.00
Charles Morden Construction Inc. $77,000.00
Duivenvoorden Haulage Ltd. $86,950.00
Walkem Siteworks Inc. $93,000.00
Staff have undertaken a review of the submissions including references and are
recommending that Tender OCS 2022-009 be awarded to Leading Edge Earthworks
Inc.
Financial / Legal Implications / Risk Management:
The 2022 budget allocation for Line 15 North Culvert Replacement is $100,000
NAME OF BIDDER
Leading Edge Earthworks Inc. $42,675.00
Township supplied culverts and $25,000.00
asphalt restoration
HST (1.76) non- recoverable $1,191.08
$68,866.08
Contingency allocations $5,000.00
TOTAL $73,866.08
Based on the approved budget, a positive project variance of $26,133.92 is anticipated.
Policies/Legislation:
Purchasing and Tendering By-law
Operations and Community Services August 18, 2022
Report No. OSC2022-21 Page 2 of 3
Page 54 of 148
10.b) OCS2022-21 , Justin Metras, Manager, Infrastructure and Capital Pro...
Corporate Strategic Goals:
Prepare for Our Future
Foster Safe and Inclusive Community Living & Business Growth
Modernize Township Services
Consultations:
Director, Operations and Community Services.
Manager, Operations
Conclusion:
The results of tender OCS 2022- 009 Line 15N Culvert Replacements reflects
competitive market pricing which is within the 2022 budget allocation.
It is recommended that Tender OCS 2022-009 Line 15N Culvert Replacements be
awarded to Leading Edge Earthworks Inc. in the amount of $42,675.00 plus HST.
Respectfully submitted:
Justin Metras, C.E.T., CRS-1
Manager, Infrastructure and Capital Projects
Approved Date
Shawn Binns, PBDM, MBA
Director, Operations and Community Services August 8, 2022
Andria Leigh, MCIP, RPP
Deputy CAO/Director, Development Services August 9, 2022
Operations and Community Services August 18, 2022
Report No. OSC2022-21 Page 3 of 3
Page 55 of 148
10.c) OCS2022-24, Roz Llewellyn, Manager, Facilities & Parks (Acting) re...
Township of
Report
t.?J�
Proud Heritage, Exciting Future
Report No. To: Prepared By:
OCS 2022-24 Council Roz Llewellyn
Meeting Date: Subject: Motion #
August 18, 2022 Oro-Medonte Community Arena
Ice Rental Fees 2022-23
Roll #: R.M.S. File #:
Recommendation(s): Requires Action For Information Only
It is recommended that:
1 . Report OCS 2022-24 be received and adopted.
2. That the proposed fees outlined in Table 3 of OCS 2022-24 be approved and
implemented for the 2022/23 ice season.
3. That the appropriate By-law be brought forward for Council's consideration.
Background:
An annual review of the Oro-Medonte Community Arena rental fees has been completed for
implementation for the 2022/2023 ice season.
A three-pronged approach is used to establish facility user fees. First, the current and
projected facility operating costs are assessed. Operating costs are then reviewed against cost
recovery objectives and then contrasted against market rates. Recommended adjustments to
fees and charges are then prepared and presented to Council.
The Oro-Medonte Community Arena fees and charges were last reviewed in 2020, with an
approved increase of 2.5% implemented for the 2020-2021 ice season. No increase was
implemented for the 2021-2022 season given the uncertainty of the COVID-19 operating
requirements and recovery of sports organizations. Given that the ice season spans over two
years, any proposed increases for the 2022-2023 season will be reflected in the second half of
the 2022 budget and the first half of 2023 budget.
Review of Ice Rental Fees and Charges
The arena ice rental revenue allocations in the 2022 budget approved by Council included the
following assumptions:
• No changes in patterns of prime and non-prime ice utilization;
• 5% increase in fees and charges for adult user groups and 3% for minor sports.
Operations and Community Services August 18, 2022
Report No. OCS 2022-24
Page 1 of 5
Page 56 of 148
10.c) OCS2022-24, Roz Llewellyn, Manager, Facilities & Parks (Acting) re...
Analysis:
Current fee Capital HST Approved
implemented 2020 Charge 2020/2021 fee
ice season with capital
charge and
HST
Adult Prime $190 $6 $25 $221
Adult Non-Prime $109 $6 $15 $130
Minor Prime $146 $6 $20 $172
Minor Non-Prime $109 $6 $15 $130
Table 1- Current ice time rental rates
*Notes
a) Capital charge of $6 plus HST is used to repay a portion of 2014 arena renovation
debenture and then will be directed to the Facility Replacement Reserve.
b) All fees are inclusive of HST.
2022 Budget - Arena Revenues and Expenses
2022 budget
Rental Revenues as per approved Operating Budget
Ice Rental (includes COVID loss revenue) $(305,247)
Hall Rental $ (8,000)
Concession $ (3,200)
Meeting room rentals $ (800)
Other revenues (Advertising) $ (1 ,800)
Subsidies 1
Minor sports, school ice time, and preschool/senior skates
$ (60,000)
Total revenue (379,047)
Total Operating Cost $ 598,530
Total Net Operating Cost $ 219,483
Notes — Includes distributed administrative salaries and does not include capital
considerations.
1 Funded through Council budget—Off setting expense
Operations and Community Services August 18, 2022
Report No. OCS 2022-24
Page 2 of 5
Page 57 of 148
10.c O S2022-24, Roz Llewellyyn, Manager, Facilities & Parks (Acting) re...
A review of ice r�nta rates in other comparable rfiunicipaliti s was conducted to determine
market comparators (Table 2):
Municipality/City Prime Non-Prime Minor Minor Prime
Prime Non Subsidy
Prime
*Oro-Medonte (2021) $215.00 $123.00 $165.00 $123.00 25%
Severn (2022) $188.48 $123.28 $126.98 $77.28 38%
Midland (2022) $224.34 $183.29 $183.29 $132.14 20%
Orillia (2022) $220.08 $136.12 $182.80 $104.34 18%
Barrie (2022) $309.97 $171.76 $242.95 $171.76 24%
Innisfil (2022) $235.52 $137.89 $191 .39 $137.89 20%
Springwater (2022) $271 .99 $104.46 $210.75 $162.70 25%
Wasaga (2022) $168.62 $100.38 $107.77 $79.30 44%
Collingwood (2022) $215.83 $137.86 $141 .25 $141.25 41%
Penetang (2022) $209.17 $96.63 $155.25 $155.25 29%
Bracebridge (2022) $188.48 $123.28 $128.14 $83.85 38%
Bradford (2022) $259.90 $163.85 $202.27 $163.85 24%
Essa (2022) $248.60 $155.94 $192.10 $155.94 25%
Avg. excluding OM $228.42 $136.23 $172.08 $130.46 28%
*Excludes capital
charge
Table 2- Regional ice time fees and charges comparison (rates include HST)
Policy Considerations for Minor sports
The Township of Oro-Medonte, like most municipalities across the County has adopted
policies to increase participation in minor sports. Policies include master planning for facility
provision, ice allocation policies and subsidization of user fees for minor sports programs.
These policies are founded on the community benefits realized through participation in
community sport. Benefits include: health and wellness, skills development, socialization,
community involvement, human happiness as well as contributing to the identity, resiliency and
adaptive capacity of communities.
By subsidizing user fees, minor sports organizations are able to provide programs for the
community at a lower cost, thereby reducing barriers to participation and optimizing benefits to
the community.
Recommendations for 2022/2023 Ice Rental Fees and Charges
In considering the review of market comparators, budget assumptions and arena operating
costs, the following adjustments to arena ice rental fees and charges are recommended:
Operations and Community Services August 18, 2022
Report No. OCS 2022-24
Page 3 of 5
Page 58 of 148
re...
Base fee reflective o '
proposed increase
Proposed 2022-23 of 5% (Adult) & 3% Capital
Fees (Minor) Charge HST Total fee
Adult Prime $200.00 $6.00 $27.00 $233.00
Adult Non-Prime $114.00 $6.00 $16.00 $136.00
Minor Prime $150.00 $6.00 $20.00 $176.00
Minor Non-Prime $112.00 $6.00 $15.00 $133.00
Table 3 - Recommendations for 202212023 ice rental rates
Financial/Legal/Risk Management:
With the recent rise in inflation, the base operating costs of municipal facilities and services are
increasing. Accordingly, it is necessary to adjust the fees and charges for the services
provided to offset increasing operating expenses thereby minimizing impacts on the tax levy
The financial analysis contained within this report and within the 2022 business plan are built
on the assumption that utilization patterns and rates will remain consistent. The following risks
exist:
• There is a regional surplus of non-prime ice time which may continue to manifest in the
decline of non-prime time ice utilization.
• The costs of ice rentals may become prohibitive to current or potential customer groups.
Approving the fees as set out in Table 3 will reflect anticipated and budgeted 2022/2023 ice
rental revenues.
It should also be noted that as fees and charges continue to increase, the subsidy provided by
Council for the ice rentals by school groups, senior and preschool skates, as well as other
rental subsidies for community services groups will continue to escalate. As such, this should
be reviewed by weighing the cost of providing these subsidies against the benefits they
provide to the community. These considerations will be re-assessed in the development of the
2023 budget.
Policies/Legislation:
Bylaw 2021-130 Fees and Charges (as amended)
Subsidy Service Levels
Minor Sports — Per Fees and Charges Bylaw
Oro-Medonte Schools — 8 Hours of ice time at no charge*
Seniors Skates — No charge*
Pre-school & P.A. Day skates — No charge*
*Provided free of charge as non-prime ice is not likely to be booked given surplus of non-prime
ice. Rental subsidies shown as a cost in Council budget and revenue in Arena budget.
Operations and Community Services August 18, 2022
Report No. OCS 2022-24
Page 4 of 5
Page 59 of 148
10 c) OCS2022-24 Roz I IRIAtellyn, Manager Facilities &_ Parks (Acting) rin
Corporate Strategic Goals: '
• Foster Safe and Inclusive Community Living & Business Growth
• Prepare for the Future
• Modernize Township Services
Consultations:
• Director, Operations and Community Services
Conclusion:
The proposed amendments to fees and charges have considered anticipated facility expenses,
market conditions and cost recovery targets set out in the budget. The proposed fees and
charges will ensure the Township is able to continue to support and encourage participation in
minor sports and community activities while partially recovering the cost to provide these
services/facilities through user fees.
Respectfully submitted:
Roz Llewellyn
Manager, Facilities and Parks (Acting)
Approvals: Date
Shawn Binns, PBDM, MBA August 9, 2022
Director, Operations and Community Services
Andria Leigh, Deputy CAO/Director, Development Services August 10, 2022
Operations and Community Services August 18, 2022
Report No. OCS 2022-24
Page 5 of 5
Page 60 of 148
10.d) ES2022-7, Jennifer Barrick, Environmental Services Manager re: Upd...
Township of
Report 0
Fraud Heritage, Exciting Future
Report No. To: Prepared By:
ES2022-07 Council Jennifer Barrick
Environmental Systems
Manager
Meeting Date: Subject: Motion #
August 18, 2022 Updated re-endorsement of
Delegated Authority for
Roll #: Owner Representative of R.M.S. File #:
Township of Oro-Medonte
Drinking Water Systems &
Sewa a Works
Recommendation(s): Requires Action For Information Only
It is recommended:
1 . That the Director of Environmental Services or their designate, as defined in the
Drinking Water Systems Operational Plan as Top Management, be authorized to
execute documents on behalf of the Owner for matters related to the Township of Oro-
Medonte drinking water systems and sewage and sewage-related works as outlined
in Report ES2022-07.
2. That the Environmental Services Supervisor (designated as Overall Responsible
Operator under the Safe Drinking Water Act, 2002 (as amended); and O. Reg 128/04:
Certification of Drinking Water System Operators and Water Quality Analysts (as
amended)) or their designate, be authorized to execute documents on behalf of the
Owner for matters related to the Township of Oro-Medonte drinking water systems
and sewage and sewage-related works as outlined in Report ES2022-07.
3. That the delegated authority under this report applies to hard copy and electronic
formats.
Background:
Previous to 2019, the Chief Administrative Officer (CAO) or designate, as defined in the
Drinking Water Systems Drinking Water Quality Management System's Operational
Plan as `Owner Representative', had been identified as the delegated authority on
matters related to the drinking water systems operated and maintained by the Operating
Authority (Environmental Services).
Environmental Services August 18 , 2022
Report No. ES2022-07 Page 1 of 4
Page 61 of 148
10.d) ES2022-7, Jennifer Barrick, Environmental Services Manager re: Upd...
In 2019, Environmental Services sought expansion of delegated authority to the then
positions of Manager of Environmental Services and Environmental Services
Coordinator as `Owner Representative' of Township of Oro-Medonte Drinking Water
Systems and Sewage Works.
Given the recent changes to Environmental Services` organizational structure and the
expanding legislative requirements pertaining to record control, documents and
administrative filings associated with drinking water and sewage works (specifically, the
new addition Consolidated Linear Infrastructure Environmental Compliance Approvals
(CLI-ECAs)), industry best management practices suggests re-endorsement of formally
identifying staff with technical responsibilities along with their updated job titles, to act as
expanded delegated authority during the submission of documentation to the Ministry of
the Environment, Conservation & Parks (MECP).
Analysis:
Formally expanding the delegated authority would benefit the Township (i.e. Owner)
and expedite the submission of any applications and forms as required by the MECP.
In this regard, the following expanded delegated authority is identified:
Director of Environmental Services
The Director of Environmental Services or their designate, as defined in the Drinking
Water Quality Management System's Operational Plan as `Top Management', will
execute documents that may be associated with:
• Clean Water Act
• Environmental Activity and Sector Registry (EASR)
• Environmental Protection Act
• Ontario Water Resources Act (OWRA) (as amended)
• Safe Drinking Water Act
• Associated documentation related to water & sewage related works for those
facilities monitored and maintained by Environmental Services
Director of Environmental Services and Supervisor of Environmental Services
The Supervisor of Environmental Services, designated as `Overall Responsible
Operator' under the Safe Drinking Water Act, 2002 (as amended); and O. Reg
128/04 (as amended). They or their designate will execute documents that may be
associated with:
• Township of Oro-Medonte Drinking Water Systems & Sewage Related Works
• Municipal Drinking Water Licence (MDWL) and Renewals
• Drinking Water Works Permit (DWWP) Amendments (including DWWP Form
1, 2 and 3 verification forms), DWWP Director Notification
• Permit to Take Water (PTTW) applications
• Environmental Compliance Approvals (sewage or otherwise), Renewals and
Amendments
Environmental Services August 18 , 2022
Report No. ES2022-07 Page 2 of 4
Page 62 of 148
10.d) ES2022-7, Jennifer Barrick, Environmental Services Manager re: Upd...
Given the ongoing work towards electronic applications, the above-delegated authority
applies to both hard copy and electronic formats.
Financial / Legal Implications / Risk Management:
Expanding delegated authority as outlined above will ensure compliance related to time-
sensitive regulatory requirements, document and record control, as well as expedite
applicable applications required by the MECP.
Policies/Legislation:
Clean Water Act, 2006, and its associated regulations (as amended)
Environmental Protection Act, 1990, and its associated regulations (as amended)
Safe Drinking Water Act, 2002, and its associated regulations (as amended)
Ontario Water Resources Act, and its associated regulations (OWRA) (as amended)
Corporate Strategic Goals:
Prepare for our Future
Foster Safe and Inclusive Community Living & Business Growth
Modernize Township Services
Support our Workforce
Consultations:
Director, Environmental Services
Attachments:
None
Conclusion:
The re-endorsement of delegated authority will ensure timely compliance with all
applicable provincial legislation in assuring all documentation is processed efficiently
with appropriate review by Township staff.
Respectfully submitted:
Jennifer Barrick
Environmental Systems Manager
Environmental Services August 18 , 2022
Report No. ES2022-07 Page 3 of 4
Page 63 of 148
10.d) ES2022-7, Jennifer Barrick, Environmental Services Manager re: Upd...
Approvals: Date
Michelle Jakobi August 11, 2022
Director of Environmental Services
Andria Leigh
Deputy CAO/Director, Development Services August 11, 2022
Environmental Services August 18 , 2022
Report No. ES2022-07 Page 4 of 4
Page 64 of 148
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Background :
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• Oro-Medonte Council enacted POL HR-2.12 COVID-19
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• POL HR-2. 12 recognized an employee's right to make personal Q
choices/decisions regarding COVID-19 vaccinations and were
required to;
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• 2) submit to COVID-19 testing
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• Public Health Officials maintain that vaccinations including boosters Q
remain one of the best ways to protect our workplace and families v
from the risks of COVID-19. v
• While official precautions are no longer required, Township staff are 0
encouraged to wear a mask when in indoor common areas and
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• In addition, all work place and personal sanitation measures
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• POL-2. 12 - COVID-19 Vaccination Policy be suspended
effective immediately for all personnel, pending a completion of o
a revised Corporate Policy,
• Current testing requirements for unvaccinated employee's be
suspended effective immediately, except for those employed
within the Township's Fire & Emergency Services (F&ES),
• And that the requirement for all new employee's be fully o
vaccinated prior to commencing employment, be suspended at
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provided to Staff members regarding the suspension of POL- v
2. 12-COVID-19 Vaccination Policy
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• Staff will continue to monitor Public Health updates & direction v
and take actions as required 0
• Staff will report back regarding development of a broadened
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November of Council meeting.
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10.f) CS2022-17, Yvonne Aubichon, Clerk re: Procedural By-law Proposed A...
Report Township of
Fraud Heritrage, Exciting Future
Report No. To: Prepared By:
CS2022-17 Council Yvonne Aubichon, Clerk
Meeting Date: Subject: Motion #
August 18, 2022 Procedural By-law Proposed
Amendment
Roll #: N/A R.M.S. File #:
Recommendation(s): Requires Action For Information Only
It is recommended
1 . That CS2022-17, Yvonne Aubichon, Clerk re: Procedural By-Law proposed
amendment be received and adopted.
2. That the proposed amendment to the Procedural By-law, as outlined in CS2022-
17, be brought forward for Council's consideration.
Background:
Item 14.9 Open Forum, bullet eleven (11) of the procedural by-law states:
• Depending on circumstances, an Electronic Meeting may not permit an in-person
Open Forum or deputations, but will permit electronic submissions received in
advance of the meeting. Open forum registration requests shall be submitted to
the Clerk's Department through the Request for Public Participation Form no
later than 3:00 p.m. the day prior to the electronic meeting or as otherwise noted
on the agenda.
As Council are aware there was some confusion at the June 22, 2022 meeting with
respect to the process for in-person walk-ins and electronic attendance for Open Forum.
Analysis:
Pursuant to the June 22 meeting staff have reviewed the Procedural By-law wording for
Item 14.9, bullet eleven (11) and determined that while Hybrid is still an electronic
meeting and registration is still required to speak at open forum, some clarification is
warranted with respect to the registration process for open forum. Staff are
recommending that online registration still be required for both walk-in and electronic
attendance and that section 14.9, bullet (11) be amended as follows:
• Open forum registration requests for both in-person and electronic attendance
shall be submitted to the Clerk's Department through the Request for Public
Corporate Services August 18, 2022
Report No. CS2022-17 Pagel of 3
Page 71 of 148
10.f) CS2022-17, Yvonne Aubichon, Clerk re: Procedural By-law Proposed A...
Participation Form no later than 3.00 p.m. the day prior to the e'�ie meeting
or as otherwise noted on the agenda.
This will ensure equal opportunity for members of the public, whether in-person or
electronic to speak in accordance to the time of their online registration. It will also
allow staff an opportunity to notify registrants, if there are more than 10 registrants
received, of the potential time limit being reached before their turn is reached for a
particular meeting, in order to maintain the twenty (20) minute time limit, as outlined in
the Procedural By-law. And further, it will also streamline the technical process
between the Clerk and Information Technology staff, as to who and by which method
the next speaker should be advanced to address Council.
Any necessary adjustments to the online registration form shall be made accordingly.
The amended Procedural By-law is being presented for Council's consideration.
Financial / Legal Implications / Risk Management:
N/A
Policies/Legislation:
Procedural By-law 2017-165
Corporate Strategic Goals:
• Modernize Township Services
• Support Our Workforce
Consultations:
Director, Corporate Services
Deputy Clerk
Deputy CAO/Director, Development Services
Attachments:
Appendix A — Schedule A to 2017-165 Consolidated Procedural By-law
Conclusion:
A proposed amendment is being recommended to the Procedural By-law to ensure
equal opportunity and clarification of process for both in-person and electronic open
Corporate Services August 18, 2022
Report No. CS2022-17 Page 2 of 3
Page 72 of 148
10.f) CS2022-17, Yvonne Aubichon, Clerk re: Procedural By-law Proposed A...
forum registration and also to create a streamlined approach to advancement of each
speaker to address Council.
Staff respectfully presents the amended Procedural By-law for Council's consideration.
Respectfully submitted:
Yvonne Aubichon, Clerk
Approvals: Date
Donna Hewitt, Director Corporate Services July 15, 2022
Andria Leigh, Deputy CAO and
Director, Development Services August 10, 2022
Corporate Services August 18, 2022
Report No. CS2022-17 Page 3 of 3
Page 73 of 148
10.f) CS2022-17, Yvonne Aubichon, Clerk re: Procedural By-law Proposed A...
The Corporation of the Township of Oro-Medonte
By-Law No. 2022-077
A By-law to Amend By-law 2017-165 being to a By-law to Govern the
Proceedings of Council and Committees/Technical Support Groups
of Council in the Township of Oro-Medonte
(Procedural By-law)
Whereas Section 238(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended
states that every municipality and local board shall pass a procedure by-law for
governing the calling, place and proceedings of meetings.
And Whereas Section 238(2.1) of the Municipal Act, 2001, S.O. 2001, c.25, as
amended states that the procedure by-law shall provide for public notice of meetings.
And Whereas the Township of Oro-Medonte By-law No. 2017-165, being a by-law to
govern the proceedings of Council and Committees/Technical Support Groups of
Council in the Township of Oro-Medonte was passed under the authority of the
Municipal Act, 2001, S.O. 2001, c.25, Section 238(2).
And Whereas the Council of the Corporation of the Township of Oro-Medonte deems it
expedient to amend By-law No. 2017-165, as amended, so that Council may reflect the
current practices, procedures and statutory requirements of Council and Committees/
Technical Support Groups of Council.
Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows:
1. That Schedule "A"to By-law 2017-165 be amended as follows:
Section 14.9 Open Forum C%No.� X
That Section 14.9, bullet 11 be replaced with the following:
• Open forum registration requests for both in-person and electronic attendance
shall be submitted to the Clerk's Department through the Request for Public
Participation Form no later than 3:00 p.m. the day prior to the meeting or as
otherwise noted on the agenda.
2. This By-law shall take effect on the final passing thereof.
By-law read a First, Second and Third time, and Passed this 18t" day of August,
2022.
The Corporation of the Township of Oro-Medonte
Mayor, H.S. Hughes
Deputy Clerk, Janette Teeter
Page 74 of 148
12.b) Mayor H.S. Hughes, correspondence dated July 12, 2022 from Ijade M...
From: Ijade Maxwell Rodrigues<iiade@vorku.ca>
Sent:July 12, 2022 3:25 PM
To: n.bifolchi@wasagabeach.com; cao@wasagabeach.com; Hughes, Harry<harry.hughes@oro-
medonte.ca>; rmilne@newtecumseth.ca;fpinto@aditos.ca
Cc: Lisa Colleen Philipps<Iphilipps@osgoode.yorku.ca>; Shawna Teper<steperl3@vorku.ca>
Subject: [External] Follow-up from our meeting this afternoon
This email originated from outside of Oro-Medonte's email system. Please use proper
judgment and caution when opening attachments, clicking links, or responding to this email.
Dear Mayors Bifolchi, Hughes, Milne and Pinto and CAO Vadeboncouer:
On behalf of Lisa and I, I would like to thank you for taking the time to meet with us this afternoon to
learn more about our proposal to create a new type of Medical School at York University. We very much
appreciated your comments and suggestions. As promised, I have attached the presentation from this
afternoon along with a template letter that you may find helpful. If you are willing to provide a letter of
support for our Medical School,we would be looking to receive the letter by September 15,2022 so
that we are able to include it in our package that we will be submitting to the Provincial Government.
If you have any questions about our proposal or any additional suggestions about organizations within
your municipality that you feel that we should meet with, I would be more than happy to be your main
point of contact.
Sincerely,
Ijade
Ijade Maxwell Rodrigues,MPA [she/her]
Chief of Government and Community Relations&Protocol
C 647-688-8751
ijadeL&yorku.ca I WWW.yorku.ca/gcrp
YORK UNIVERSITY
1050 Kaneff Tower
4700 Keele Street Toronto ON,Canada M3J 1P3
' RK
Ranked 27"`worldwide for building collaborative partnerships
2021 Times Higher Education Impact Rankings
We recognize that many Indigenous Nations have longstanding relationships with the territories upon which York University campuses are
located that precede the establishment of York University.York University acknowledges its presence on the traditional territory of many
Indigenous Nations. The area known as Tkaronto has been care taken by the Anishinabek Nation,the Haudenosaunee Confederacy,and the
Huron-Wendat.It is now home to many First Nation,Inuit and Metis communities. We acknowledge the current treaty holders,the Mississaugas
of the Credit First Nation.This territory is subject of the Dish with One Spoon Wampum Belt Covenant,an agreement to peaceably share and
care for the Great Lakes region.
This electronic mail(e-mail),including any attachments,is intended only for the recipient(s)to whom it is addressed and may contain
information that is privileged,confidential and/or exempt from disclosure.No waiver of privilege,confidentiality or any other protection is
intended by virtue of its communication by the internet.Any unauthorized use,dissemination or copying is strictly prohibited.If you have
received this e-mail in error,or are not named as a recipient,please immediately notify the sender and destroy all copies of it.
Page 75 of 148
12.b) Mayor H.S. Hughes, correspondence dated July 12, 2022 from Ijade M...
York University
49A
School of Medicine
Overview
MEETING WITH MAYORS FROM SIMCOE COUNTY&MUSKOKA REGION
JULY 2022
YORK
U N I V E R S T E
U N I V E R S T Y
Page 76 of
12.b) Mayor H.S. Hughes, correspondence dated July 12, 2022 from Ijade M...
York University School Medicine
M
> WRv need a new type of Medical School in Ontario
> How our Medical School will be different
> Why York University
> Unique features of our program
> Measuring our impact
Page 77 of 148
12.b) Mayor H.S. Hughes, correspondence dated July 12, 2022 from Ijade M...
• a�
4
a
Page 78 of 148
12.b) Mayor H.S. Hughes, correspondence dated July 12, 2022 from Ijade M...
Doing more of the
3% 47% 10% 43% same in our approach
RISING SPEND WITHOUT SHORTFALL
aalth c annual of the total family doctor in primary care t o health care
health care costs provincial budget on nO nO nO nO physicians
thealth care system V V U V
00000 • and medical
education is not an
1 MILLION ! 69%OVERSUPPLIED option.
Ontarians experience mental medicial specialties
health&addiction annually Av
99
Ccinfidentia YO R K V
Page 79 of 148
12.b) Mayor H.S. Hughes, correspondence dated July 12, 2022 from Ijade M...
We can change health outcomes from within by educating a new type of
physician for 21st century health care
We need:
to address the significant shortfall in the number of primary care physicians (including hospitalists) and
generalist specialist physicians (pediatrics, geriatrics and psychiatrists) trained in Ontario
to fundamentally redesign medical education using a population health paradigm focussed on
preventive health care to address growing chronic morbidities
> to integrate digital health solutions to supplement compassionate care
> to focus on a team-based comprehensive patient-centred approach to health care
> to integrated community-based health care in collaboration with health care professionals
> to achieve better access, improved quality, greater efficiency and greater equity for society's most
vulnerable
5 Confidential YO R K
Page 80 of 148
12.b) Mayor H.S. Hughes, correspondence dated July 12, 2022 from Ijade M...
fiKE*_
Page 81 of 148
12.b) Mayor H.S. Hughes, correspondence dated July 12, 2022 from Ijade M...
Our Vision
The York University School of Medicine is a
new kind of school of medicine designed to
educate the physician of the future using 21St
v
century curriculum, technology and tools.
7 Confidential&Not for Distribution YO R K
Page 82 of 148
12.b) Mayor H.S. Hughes, correspondence dated July 12, 2022 from Ijade M...
Four Design Imperatives
We are building
r A School committed to community-based primary care
that will keep more people healthy longer and living in their
communities.
_ - A School that embeds global population health in the
curriculum to embed a preventative approach centering
i, learning and research in and around the communities we
serve.
A School that is digitally-enabled, data-informed and
q� driven by design integrating virtual and in-person care.
A School that supports a holistic, ecological, spiritual and
compassionate approach to culturally-affirming and
patient-centred health care that allows our graduates to
deliver equitable health care.
Confidential YO R K
Page 83 of 148
12.b) Mayor H.S. Hughes, correspondence dated July 12, 2022 from Ijade M
Why York
University ,
12.b) Mayor H.S. Hughes, correspondence dated July 12, 2022 from Ijade M...
York's Academic Strengths York University is an internationally recognized and
progressive teaching and research university with a
_ strong foundation in health and health-related
VI A .. n ✓ programs, including:
r, l > One of Canada's largest Nursing and Nurse Practitioner
programs
> Psychology
> Kinesiology and Health Sciences
> Health Policy
Our range of programs > Health Management
integrated understanding of > Health Informatics
healthcare • well-being that > Critical Disability Studies
extendsbeyond • ' > Global Health
acute medical care education > Social Work
delivered by > Neuroscience
university programs. > Plus expertise in disease modelling, digital health
technology and data analytics
10 Confidential YO R K L
Page 85 of 148
12.b) Mayor H.S. Hughes, correspondence dated July 12, 2022 from Ijade M...
l
x.
World-class research and innovation `
J
York has well-established organized research units that will drive evidence- * 'l
based and innovative curriculum and practices.
Our researchers have developed innovative approaches to solving some of the
most pressing questions in health care, disease and injury prevention, and the
digital delivery of health care.
Health Research Strengths includes Aloft Neuroscience > Health Policy, Analytics and
Management
s!
> Mental Health Mana g
> Global Health > Nutrition and Food security '
> Healthy Aging > Reducing Health Inequities 1
> Disease Modelling > Muscle Health
> Data Visualization > Chronic disease prevention and
> Advanced Robotics management
> Wellness &Technology > Vision
> Clinical Psychology > Bullying
> Health Informatics > Autism
> Nursing > Anti-Microbial Resistance
Page 86 of 148
12.b) Mayor H.S. Hughes, correspondence dated July 12, 2022 from Ijade M...
Deep network of partners
York has an extensive network of partners across the
catchment area including more than 200 regional and
provincial health-related organizations and providers ready to
come together as a community-based health learning network.
We collaborate with them on:
> experiential learning and internships for our students
> research and innovation projects
> continuing education and training
> public services (ie. vaccine clinics, public education)
This includes virtually all acute-care hospitals in the Greater Toronto
Area (GTA) as well as a few outside of the GTA. We also have
relationships with primary care and community health agencies,
rehabilitation centres, women's shelters and non-profit care
P providers.
Confidential
PORK
Page 87 of 148
12.b) Mayor H.S. Hughes, correspondence dated July 12, 2022 from Ijade M...
Location
> Our School of Medicine will be located in 8a:etr,age
the Vaughan Healthcare Precinct adjacent to the Gra'enhu.rst
Cortellucci Vaughan Hospital.
I_I
Based on an analysis of underserved and growing
Cr I!ia
areas, North Toronto, York Region, Simcoe
da�pG
County, the District of Muskoka and parts of g
ke
rural Ontario represent a critical area of focus for Sao ly e
our School of Medicine. Inn"sfi
�urP
a�
144.s l
Vaughano 0
13 Confidential Markham
aa+
Page 88 of 148
12.b) Mayor H.S. Hughes, correspondence dated July 12, 2022 from Ijade M...
Our Lead Partners
City of Vaughan
M
Mackenzie Health
The Regional Municipality of York
14 Confidential
Page 89 of 148
12.b) Mayor H.S. Hughes, correspondence dated July 12, 2022 from Ijade M...
vw: -w7, lqff"-
Page 90 of 148
12.b) Mayor H.S. Hughes, correspondence dated July 12, 2022 from Ijade M...
The Undergraduate Medical Curriculum
>
The conceptual model upon which the curriculum will be 01
developed includes the following features:
An optional two-year pre-med program to provide a
pipeline for enhancing access to the School of Medicine (as `
well as other allied health programs)
Followed by a three-to-four year medical curriculum aligned
with the integrated model in Europe
Supporting an integrated, value-based and team-based
health care approach supported by distributed clinical
learning sites across our Community-Based Learning
Network including OHTs.
Commitment to equity, diversity and inclusion (EDI)
and advancing Reconciliation
I i Confidential
Page 91 of 148
12.b) Mayor H.S. Hughes, correspondence dated July 12, 2022 from Ijade M...
Innovative Program Design & Delivery ,
We will:
leverage Mackenzie Health's industry-leading IT infrastructure to
develop novel platforms for deep learning and data capture.
use technology and rich data to design, deliver and evaluate the ,
curriculum in a distributed and primary care model of health care
delivery.
focus on distributed learning so that we can leverage existing
space and reduce new space requirements.
share resources and human capital to facilitate robust experiential
learning and clinical placements
leveraging existing clinical and interprofessional leaders in a
preceptor model to educate future primary care and other
generalist physicians
Page 92 of 148
12.b) Mayor H.S. Hughes, correspondence dated July 12, 2022 from Ijade M...
Community-based learning network
Using a decentralized community-based medical education
model will mean that the community is our campus.
H1
Our network will include:
® > Hospitals
® > Ontario Health Teams (OHTs)
> Primary care
PORKY > Health care Services sites - long term care centres,
UNIVERSITLI
® community health centres, crisis centres, rehabilitation
UNIVERSITY
® H3 centres, social services, home care, mental health and
addiction services, health promotion and disease
prevention services, palliative care and other community
H2] and social services.
All sites will be linked and will maximize digital platforms,
tools and health informatics that optimize clinical, social and
other relevant services for integrated patient care and support.
YORK
Page 93 of 148
12.b) Mayor H.S. Hughes, correspondence dated July 12, 2022 from Ijade M...
Our Students
13' We will recruit heavily from our catchment area.
• Our students will be diverse reflecting York University and our
catchment area throughout North Toronto, York Region, Simcoe,
Muskoka and rural Ontario.
.r Our students will be committed to driving positive change.
They will be creative, design thinkers, innovative and
entrepreneurial.
Confidential YO R K
Page 94 of 148
12.b) Mayor H.S. Hughes, correspondence dated July 12, 2022 from Ijade M...
The enrolment plan
Our initial cohort will be 60 students, growing to an entry cohort of 120 by year
five and a full "steady state" enrolment of 360 students by year seven.
By year 20, the York University School of Medicine will produce 1,548
practice-ready physicians to respond to the critical shortfall that already exists
and that will continue to grow if not addressed.
This means that 840 of these graduates would be family physicians with two
years post-graduate training, providing much-needed care for about 1.6 million
people.
YORK
Page 95 of 148
12.b) Mayor H.S. Hughes, correspondence dated July 12, 2022 from Ijade M...
An Affordable Plan that Delivers Results for the Province
The key hallmarks underpinning York's business plan for the new School of Medicine include:
Adopting an innovative approach to the design and delivery of our academic program.
Leveraging existing assets, partnerships, and relationships to support this unique, once in a generation
opportunity.
Applying best practices learned from York University's past successful delivery of transformational
projects that support the communities we serve.
A budget that works within the funding levels and resources that currently are in place for other
medical schools in Ontario.
All the required information as outlined in the July 2020 Major Capacity Expansion Framework.
YORK
Page 96 of 148
12.b) Mayor H.S. Hughes, correspondence dated July 12, 2022 from Ijade M...
Page 97 of 148
12.b) Mayor H.S. Hughes, correspondence dated July 12, 2022 from Ijade M...
Measuring our Impact
The York University School of Medicine will:
Educate the physician of the future
Address the urgent need for primary care physicians and hospitalists in Ontario -- especially in
our underserved catchment area with an integrated curricular approach
Keep more people healthier longer, living in their communities through a preventive approach
Enhance an efficient healthcare system through a focus on prevention and alignment with the
OHTs and other existing health care resources.
Diversify the medical profession so that it better reflects the community it serves.
Contribute significantly to the socioeconomic well-being of the Province of Ontario.
YORK
Page 98 of 148
12.b) Mayor H.S. Hughes, correspondence dated July 12, 2022 from Ijade M...
Discussion Questions
What aspects of our vision resonate with you?
What healthcare challenges exist in your municipality and are priorities that you think a new
school of medicine should address?
What unique aspects about our proposal resonate with you?
And what is your best advice for YorkU as we move forward in planning for the proposed new
medical school?
24 Confidential YO R K
Page 99 of 148
12.b) Mayor H.S. Hughes, correspondence dated July 12, 2022 from Ijade M
PLI
Y y
�/
mad
.., Thank you -
Page 100 of i
12.b) Mayor H.S. Hughes, correspondence dated July 12, 2022 from Ijade M...
*Municipal letter of support template*
**Please mote that you are not required to use the template as written,it is just meant to be an
optional tool for those who would like a place to start from.**
Please put your Letter of Support on official letterhead and send to Ijade Maxwell Rodrigues,
iiadeftorku.ca by September 15th.
July X,2022
Dr.Rhonda Lenton
President and Vice Chancellor
York University
1050 Kaneff Tower
4700 Keele Street
Toronto,ON M3J 1P3
Dear President Lenton,
As Mayor of[Municipality],I am writing to indicate our strong support for the proposed
York University School of Medicine. [Include a statement about your municipality and the
population that you serve.]
York University has had a longstanding interest in developing a medical school going back to
the inception of the Keele Campus in 1962.York University ranks among the top institutions
in the world in several health-related programs.These health programs will provide a
foundation for the School of Medicine and create opportunities for relevant shared
curriculum across nursing and other health programs,facilitating an interdisciplinary and
interprofessional education from year one.
[Include a statement about why your municipality is supportive of the proposed vision for
the medical school—The Vision:"The York University School of Medicine is designed using
21st century curriculum,technology and tools.In this design,"health-disease-wellness"is an
ever-improving continuous loop where the community is our campus."
We support York University's proposal for a new type of medical school in providing an
integrated,value-based and team-based health care approach supported by distributed
clinical learning sites health and health care services to the people of the region via a novel
network of primary care and social services that incorporate acute care and post-acute care,
including long-term care,and mental health and addictions care.In particular,the
community that we serve is experiencing a number of health challenges including[insert
Page 101 of 148
12.b) Mayor H.S. Hughes, correspondence dated July 12, 2022 from Ijade M...
challenges if applicable].We feel that a new type of medical school will be important for our
community because[insert why this would benefit the population you serve].We would Commented[IMR7]:Medical education does not exist in
ia vacuum.Like other sectors,health care is being
welcome the opportunity to work with York University in having their medical students rofoundl im acted b lobal forces,b technolo b
� P Y P Y g Y g3', Y
within community and primary care settings in our town. i the diversity of our population and by health risks such as
the pandemic and the global phenomenon of rising
' antimicrobial drug resistance.We are not seeing the kinds
2
i of changes that we believe are necessary in medical
Chose an option that is more applicable to our or anizatio or add our own comment education and a new medical school with a forward facing,
[ P PP Y g ----y------------�'--
on why a different type of medical school is needed.If you have statistics from your Population-based curriculum,informed by digital
technologies,and different of delivering health care can
organization that support this need please feel free to add them here as well.I few stats�ave help lead the way.
been included in the comments should they be helpful to you]
OR
In our introductory discussions with York University,we exchanged shared interests in the As our province grows,we are more diverse,with shifting
i P �' g
potential of the proposed School of Medicine and indicated our willingness to participate in and aging demographics and patterns of population
it
further working discussions that will lead to fundamental changes to improving the wellness urbanization and movement.This means changes to the
types and patterns of illnesses and diseases.A new type of
and health of our community.
i medical school aligned with an integrated and distributed
health care system,bringing together health care
i professionals working in teams across the Province,will
also contribute significantly to the lack of primary care
[Insert closing statement]
i physicians in underserved areas of the province.
Yours sincerely, OR
We need a medical school that is actively recruiting students
i
interested in primary care and that will provide enriched
exposure to primary care in the undergraduate curriculum.
The gaps in primary care physicians contribute directly to the
i rising health care costs in the Province because without
access to a family doctor,for example,too many Ontarians
gP
o to the hospital for conditions that could be treated far
i
earlier,more effectively and at lesser cost through
i
integrated,community-based care.
i
i
i
Commented[IMR2]:The lack of access to doctors is
particularly evident in the case of family doctors and
generalist primary care physicians with 1 in 10 Ontarians not
having a family doctor.
Examining demand versus supply of practice-ready
physicians in Ontario shows that there is a 43 per cent
shortfall in the supply of primary care physicians.
There is a similar gap in psychiatrists—leaving people looking
for support in a system where mental health and addiction
services are disconnected and fragmented,often turning to
emergency departments,when the fact is that more
appropriate and effective care can be provided in
community settings.
Page 102 of 148
12.c) Councillor Scott re: Request for Community Safety Committee, A Cou...
Verbal Matters
(Section 13.3 of Township's
0 Procedural By-Law No. 2017-165)
Proud Heritage,Exciting Future
Name: F§hawn Scott
Item Number/Name: Community Safety Committee
Meeting Date: 18t" August 2022
Motion No.:
Type of Meeting: �X Council ❑ Special Council
❑ Development Services Committee
❑ Accessibility Advisory Committee
❑ Heritage Committee
❑ Human Resources Committee
Speaking Notes
• Attached Business Case — Establishment of "Community Safety Committee"
Page 103 of 148
12.c) Councillor Scott re: Request for Community Safety Committee, A Cou...
Community Safety Committee
`A Council Committee to address all Community Safety
Concerns '
= 1
•
"Enhancing & Promoting Community Safety and Well Being
is our Highest Priority"
Page 104 of 148
12.c) Councillor Scott re: Request for Community Safety Committee, A Cou...
Community Safety Committee
Precept
"Enhancing & Promoting Community Safety and Well Being is our
Highest Priority"
Background
Community Safety and Well-being plan
In 2019 the Province of Ontario introduced the Community Safety & Planning Act 2019,
which is part of the Comprehensive Ontario Police Services Act, 2019. As part of the `roll-
out' of this act and its requirements, municipalities were invited to attend information and
training sessions. On February 281h 2020, Ms. D. Hewitt, Director of Corporate Services
and I attended and reported back to Council.
A significant takeaway from this new direction is the evolution and composition of Police
Services Boards & their members. This will be the first time that the Township of Oro-
Medonte will have a member of Council appointed to this position, once established.
Traffic Safety Task Force
During the spring of 2020 Mr. S. Binns, Director of Operations and Community Services,
and I engaged in a discussion regarding the traffic safety issues as identified by
constituents, Township wide. This conversation was the basis for the Traffic Safety Task
Force. At the Council meeting on June loth 2020, staff presented that suggestion and it
was supported, in principle by Council. On June 24th 2020 Council endorsed the creation
of the task force. The Traffic Safety Task Force (TSTF) is comprised of the following:
myself as Chair, Councillor DeSousa, Mayor Hughes (ex-officio), members of Township
Staff, an OPP Sergeant and five volunteer members of the community. *** Including the
OPP Sergeant there is in excess of 100 years of police experience on the Task Force.
The TSTF has, and continues to promote road safety, which is predicated on the 5 E's -
Engineering, Education, Enforcement, Evaluation and Engagement
Municipal Law/OPP Task Force
This task force was proposed to Council by me at the July 6th 2022 Council meeting as
part of my motion regarding Staff Report DS2022-107. The establishment of such a task
force would be predicated on the participation of the OPP in this pilot project. Regrettably,
the OPP are unable to participate in the task forces mandate as they deem our request
as part of their core function.
Prepared by Councillor Shawn Scott, Ward 4
Page 105 of 148
12.c) Councillor Scott re: Request for Community Safety Committee, A Cou...
Community Safety Committee
Despite their inability to provide paid duty officers as requested, they have committed to
working with Municipal Law as part of their `Focused Patrol' and will be deployed in select
areas where `Short Term Rentals' are problematic.
Issue
All members of Council have, and will continue to receive complaints and concerns from
members of our community about speeding, dangerous driver actions, lawless public
behaviour, cannabis, short term rentals, theft and other behaviours and actions which put
the public safety and security at risk.
Council and Township staff forward these concerns onto the Ontario Provincial Police
(OPP) and Municipal Law Enforcement for their information and subsequent action,
dependent on their areas of authority and responsibility. Policy and procedure related to
the issue may also be adopted and/or changed depending on the situation. Considering
the vast spectrum of issues that affect public safety and the demands placed on our police
and bylaw officers, coordinating efforts to deal with these priorities is challenging at best.
The current practice of individual approaches to safety concerns is fragmented and can
lead to unintended duplication and/or failure to have the issue properly assigned. Having
one conduit of information should eliminate those potential issues and streamline our
efforts in ensuring appropriate responses.
Recommendation
That Council support the creation of an official Council Committee titled "Community
Safety Committee" with representation appointed by Council.
This official committee would be enacted for the next term of Council and would replace
the Traffic Safety Task Force and the MLE/OPP Task Force. Current members of the
TSTF including our volunteers would serve out the remainder of this term of Council.
Considering the future position of a Council member being appointed to the Police
Services Board, Council would select the Chair as well as the Police Services Board
member (who could serve both positions).
As a Council Committee, this body would operate under the Township's Procedural By-
law with posted agenda's, minutes etc. Members would be compensated as per the
Township's Remuneration & Expenses By-law. Should Council support this
recommendation, staff would consider the Committee as part of the 2023-2024 budget
process. Terms of reference would also be developed to detail responsibilities,
expectations, reporting etc.
Prepared by Councillor Shawn Scott, Ward 4
Page 106 of 148
12.d) Councillor Keane re: Internet Connectivity Task Force (ICTF) Updat...
Verbal Matters
— � (Section 13.3 of Township's
T�onshrpaf Procedural By-Law No. 2017-165)
Proud Heritage,Exciting Future
Name: Councillor Cathy Keane
Item Number/Name: 15b) Councillor Keane re: Internet Connectivity Task Force (ICTF)
Update.
Meeting Date: August 18, 2022
Motion No.:
Type of Meeting: x❑ Council ❑ Special Council
❑ Development Services Committee
❑ Accessibility Advisory Committee
❑ Heritage Committee
❑ Human Resources Committee
Speaking Notes:
Provide verbal update to Council RE: Internet Connectivity Task Force
-The Task Force continues to meet on a regular basis.
Current projects:
-SWIFT Project — continues to progress, this contract is with Bell and is moving forward in
several areas of the Township including the Horseshoe Valley corridor, Craighurst, Edgar,
Bidwell Estates and Moonstone.
-Rogers continues to install Fibre and get more homes connected in the Horseshoe Valley
corridor and Big Cedar Estates and surrounding area.
-Residents are encouraged to get the fibre installed to their home when the Internet Service
Provider is working in the area. This means that if they are then interested in connecting the
service is available to them, they will be connected sooner, and allows the Internet Service
Providers to move on to other projects in other areas.
8/11/22
Page 107 of 148
12.d) Councillor Keane re: Internet Connectivity Task Force (ICTF) Updat...
Verbal Matters
— � (Section 13.3 of Township's
Tonshrpaf Procedural By-Law No. 2017-165)
Proud Heritage,Exciting Future
Going Forward
-Recent Announcement from the province:
"The Ontario government is bringing high-speed internet access to up to 266,000 unserved
and underserved homes and businesses, marking another milestone in its plan to help connect
every corner of the province by the end of 2025."
The province has signed agreements with eight internet service providers to bring access to as
many as 339 municipalities across Ontario, one of those being Oro-Medonte. The internet
service providers were selected through a two-stage competitive process and are part of
Ontario's historic investment of nearly$4 billion to bring access to reliable high-speed internet
across the province.
Rogers was the successful Internet Service Provider as per the chart provided on the
provinces website. (The Township website has a link for reference on the Internet webpage)
-Rogers has shared with the Township, that they will be extending their fibre network to all
underserved homes in the Township of Oro-Medonte. The network will have speeds up to 1.5
Gigabits per second and will be able to support much faster speeds as technology advances.
Rogers is currently in the planning stage of this next phase, and is working towards having all
areas covered by the end of 2025.
-The internet task force continues to advocate on behalf of residents and businesses and is in
discussions with various Internet Service Providers about short-term solutions that may benefit
some of the more remote areas of the township, that are currently underserved and are not
likely to be connected to Fibre until the end of 2025.
-For those that are interested, there is a Simcoe County Map that shows the current potential
connectivity speeds for neighbourhoods across the Count, this is a searchable and interactive
tool. A link can be found on the internet page of the Township website.
https://opengis.simcoe.ca/?MAP ID=broadband
8/11/22
Page 108 of 148
14.a) Announcements of Interest to the Public: Township of Oro-Medonte, ...
nwnslup of
0
Proud Heritgge, Excitirr� Future
Labour Day Holiday
Office Closure
The Township of Oro-Medonte offices
will be closed on Monday, September 5'
in recognition of the Labour Day Holiday.
The offices will re-open on
Tuesday, September 6t"
for regular business hours.
We wish all residents and visitors a safe and
happy holiday weekend .
Page 109 of 148
14.a) Announcements of Interest to the Public: Township of Oro-Medonte, ...
Toruaash- n)f
Proud Heritage, Exciting Future
Notice
2022 Regular Council Meeting Schedule
(as at August 12, 2022)
September 14, 2022
September 28, 2022
October 12, 2022 — Cancelled
October 26, 2022 — Cancelled
November 9, 2022
November 23, 2022 — Cancelled
December 7, 2022 — Inaugural
December 14, 2022
December 21 , 2022 — Recognition
Page 110 of 148
14.b) Correspondence dated July 5 and August 2, 2022 from Orillia Public...
Memo
To: Shawn Binns, Director, Operations & Community Services, rillia Public
Township of Oro-Medonte Library
From: Melissa Robertson, Director of Corporate and Operational Services,
Orillia Public Library
Cc: Bessie Sullivan, CEO, Orillia Public Library
Date: July 5, 2022
Subject: Township of Oro-Medonte Statistics: June 2022
Please see our monthly statistics below for the Township of Oro-Medonte.
Don't hesitate to contact me if you have any questions or concerns.
Township of Oro-Medonte
Borrower Type Number of members* Number of members Check Outs and
borrowing Renewals
July 1, 2022 June 1-30, 2022 June 1-30, 2022
Township of Oro- 971 334 2,844
Medonte Adult
Township of Oro- 217 53 484
Medonte Child
Township of Oro- 41 14 48
Medonte Youth
Township of Oro- 1 0 0
Medonte
Housebound
E-Access 115 N/A N/A
Total 1345 401 3,376
Borrowing statistics on this chart are limited to the circulation of physical items, including
books, magazines, DVDs, CDs, books on CD, video games, etc.
Not represented in the above figures are e-book, e-audiobook or e-magazine downloads,
music downloads, online access to database, or program attendance.
*Number of members subject to final verification by Orillia Public Library.
Page 111 of 148
14.b) Correspondence dated July 5 and August 2, 2022 from Orillia Public...
Memo
To: Shawn Binns, Director, Operations & Community Services, Orillia Public
Township of Oro-Medonte lib
From: Melissa Robertson, Director of Corporate and Operational Services,
Orillia Public Library
Cc: Bessie Sullivan, CEO, Orillia Public Library
Date: August 2, 2022
Subject: Township of Oro-Medonte Statistics: July 2022
Please see our monthly statistics below for the Township of Oro-Medonte.
Do not hesitate to contact me if you have any questions or concerns.
Township of Oro-Medonte
Borrower Type Number of Number of members Check Outs and
members* borrowing Renewals
August 2, 2022 July 1-31, 2022 July 1-31, 2022
Township of Oro- 995 373 3,094
Medonte Adult
Township of Oro- 228 62 504
Medonte Child
Township of Oro- 41 13 89
Medonte Youth
Township of Oro- 0 0 0
Medonte
Housebound
E-Access 119 N/A N/A
Total 1,383 448 3,687
Borrowing statistics on this chart are limited to the circulation of physical items, including
books, magazines, DVDs, CDs, books on CD, video games, etc.
Not represented in the above figures are e-book, e-audiobook or e-magazine downloads,
music downloads, online access to database, or program attendance.
*Number of members subject to final verification by Orillia Public Library.
Page 112 of 148
14.c) Minutes of Lake Simcoe Region Conservation Authority meeting held ...
Lake Simcoe Region Conservation Authority
Board of Directors' Meeting
Board of Directors' Meeting No. BOD-05-22
Friday, June 24, 2022
Held virtually via Zoom
Meeting Minutes
Board Members Present
Regional Chairman W. Emmerson (Chair), Mayor D. Barton, Mayor B. Drew, Councillor A. Eek,
Councillor K. Ferdinands, Councillor W. Gaertner, Deputy Mayor J. Gough, Councillor R.
Greenlaw, Mayor V. Hackson, Councillor S. Harrison-McIntyre, Councillor C. Pettingill, Mayor M.
Quirk, Councillor C. Riepma, Regional Councillor T. Vegh, Councillor A. Waters
Board Members Absent
Councillor P. Ferragine (Vice Chair), Councillor K. Aylwin, Councillor E. Yeo
Staff Present
R. Baldwin, T. Barnett, A. Brown, K. Cheney, K. Christensen, M. Critch, P. Davies, J. Doyley, B.
Ginn, S.Jagminas, B. Kemp, D. Lembcke, G. MacMillan, S. McKinnon, N. O'Dell, A. Page, G. Peat,
M. Rosato, C. Sharp, C. Taylor, A. Yates, K. Yemm, K. Zeppieri
I. Land Acknowledgement
II. Declarations of Pecuniary Interest or Conflict of Interest
None noted for the meeting.
III. Approval of Agenda
Moved by: R. Greenlaw
Seconded by: K. Ferdinands
BOD-063-22 Resolved That the content of the Agenda for the June 24, 2022 meeting of
the Board of Directors be approved as circulated. Carried
IV.Adoption of Minutes
a) Board of Directors' Meeting
Moved by: A. Eek
Seconded by: V. Hackson
Page 113 of 148
14.c) Minutes of Lake Simcoe Region Conservation Authority meeting held ...
Board of Directors' Meeting No. BOD-05-22
Friday,June 24, 2022
Meeting Minutes
Page 2
BOD-064-22 Resolved That the minutes of the Board of Directors' Meeting, No. BOD-
04-22, held on Friday, April 22, 2022 be approved as circulated. Carried
b) Conservation Ontario Council
Moved by: A. Eek
Seconded by: V. Hackson
BOD-065-22 Resolved That the minutes of Conservation Ontario Council's Annual
General Meeting held on Monday, April 11, 2022 be received for information. Carried
V. Announcements
a) Lake Simcoe Conservation Foundation Executive Director, Cheryl Taylor,was very
pleased to advise of the successful Federal grant of$4.17M for the new Nature Centre
at Scanlon Creek Conservation Area. She thanked everyone for attending the
Foundation's Annual dinner, which was once again a very successful event. She also
noted that the 4th Annual Golf Tournament is being held on August 22nd at the Nest at
Friday Harbour. More information on these events can be found at Lake Simcoe
Conservation Foundation
b) Manager, Forestry and Greenspace Services, Phil Davies, provided an update on the
Conservation Authority's clean-up efforts from the May 21s'storm. He reviewed the
path of the storm, noting that three of our conservation areas were impacted. Nine
properties were closed while clean-up efforts took place. He shared some photos of the
damage and thanked all staff involved in the clean-up efforts.
c) General Manager, Planning, Development and Restoration, Glenn MacMillan, was
pleased to advise that over 200 participants attended the Conservation Authority's
webinar on Hydrogeological Assessments for Land Development Applications. This was
the first in a series of webinars taking place over the next couple of years to help
streamline the approvals process.The next webinar is planned for the fall of 2022 on
stormwater management related to volume control.
d) General Manager, Planning, Development and Restoration, Glenn MacMillan, advised
that staff developed a Regulations 101 webinar for real estate agents.Three pilot
sessions were delivered in June to the Barrie, Durham and Toronto real estate boards,
and discussion are taking place to continue delivering these sessions across Ontario.
VI.Presentations
a) Phosphorus Decoupling Investigation in Lake Simcoe
The Conservation Authority's Limnologist, Dr Brian Ginn, provided an update on the
phosphorus decoupling project to investigate ecological changes in Lake Simcoe and why
Page 114 of 148
14.c) Minutes of Lake Simcoe Region Conservation Authority meeting held ...
Board of Directors' Meeting No. BOD-05-22
Friday,June 24, 2022
Meeting Minutes
Page 3
changes phosphorus loads are not being tracked by in lake indicators.The presentation detailed
that phosphorus loads seem to be intercepted by invasive mussels and invasive starry
stonewort and buffering changes in other lake health indicators. Further research is being
undertaken to understand what mechanisms are driving phosphorus cycling in the lake, how
these have changed in recent years, and what the consequences of future change might be to
the health of Lake Simcoe.
Moved by: B. Drew
Seconded by: C. Pettingill
BOD-066-22 Resolved That the presentation by Limnologist, Dr Brian Ginn, regarding
an update on the phosphorus decoupling project be received for information. Carried
Staff Report No. 20-22-BOD regarding the phosphorus decoupling project investigating
ecological changes in Lake Simcoe was included in the agenda.
Moved by: B. Drew
Seconded by: C. Pettingill
BOD-067-22 Resolved That the Staff Report No. 20-22-BOD regarding an update on the
decoupling investigation in Lake Simcoe be received for information. Carried
b) 2023 Budget Assumptions
General Manager, Corporate and Financial Services/CFO, Mark Critch, provided a presentation
on the Conservation Authority's 2023 Budget Assumptions, noting that staff set budget targets
at this time each year to help set clear organizational direction,to allow staff to work with
funding partners to secure preliminary budget approval, and for the Board of Directors to have
some input on the general direction of the budget. He reviewed the budget recommendations,
including inflation, municipal targets, recommended investment in the Conservation Authority's
strategic plan, and long-term funding for asset management. He reviewed the COLA and
inflation comparators, along with the financial impact of the funding targets. GM Critch sought
the Board's approval on the following budget recommendations:
• Inflation up to 4.00% (2022 Budget: 2.00%);
• COLA for staff up to 2.00% (2022 Budget: 2.00%);
• Infrastructure levy for Asset Management at 0.50% increase on capital funding only;
• Investment in Strategic Priorities of 1.50% (2022: 0.00%);
• No additional FTEs in 2023, unless fully funded from grants and/or fees (exception Strategic
Priorities);
• General and Special Operating Levy up to 2.00% (2022: 2.00%); and
• Special Capital Levy up to 1.68% (2022 Budget: 1.70%).
Page 115 of 148
14.c) Minutes of Lake Simcoe Region Conservation Authority meeting held ...
Board of Directors' Meeting No. BOD-05-22
Friday,June 24, 2022
Meeting Minutes
Page 4
To view this presentation, please click this link: 2023 Budget Assumptions
Moved by: T. Vegh
Seconded by: C. Riepma
BOD-068-22 Resolved That the presentation by General Manager, Corporate and
Financial Services/CFO, Mark Critch, on the Conservation Authority's 2023 Budget
Assumptions be received for information. Carried
Included in the agenda was Staff Report No. 21-22-BOD regarding the Conservation Authority's
2023 Budget Assumptions.
Moved by: T. Vegh
Seconded by: C. Riepma
BOD-069-22 Resolved That Staff Report No. No. 21-22-BOD regarding the
Conservation Authority's recommended budget assumptions for the 2023 fiscal year
be approved. Carried
VII.Hearings
There were no Hearings at this meeting.
VIII. Deputations
There were no Deputations at this meeting.
IX. Determination of Items Requiring Separate Discussion
Item No. 5 was identified under items requiring separate discussion.
X. Adoption of Items not Requiring Separate Discussion
Items No. 1, 2, 3, and 4 were identified under items not requiring separate discussion.
Moved by: V. Hackson
Seconded by: S. Harrison-McIntyre
BOD-070-22 Resolved That the following recommendations respecting the matters
listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the
Board, and staff be authorized to take all necessary action required to give effect to
same. Carried
1. Correspondence
BOD-071-22 Resolved That Correspondence Items a) and b) be received for
information. Carried
Page 116 of 148
14.c) Minutes of Lake Simcoe Region Conservation Authority meeting held ...
Board of Directors' Meeting No. BOD-05-22
Friday,June 24, 2022
Meeting Minutes
Page 5
2. Requirement for Exception Request under section 17(1.3)of the Conservation
Authorities Act for the Current Chair and Vice-Chair of the Board of Directors
BOD-072-22 Resolved That Staff Report No. 22-22-BOD regarding the requirement for
an exception request for the current Chair and Vice Chair of the Board of Directors be
received; and
Further That the Board of Directors Request the Minister of Environment,
Conservation and Parks to grant an exception under Section 17(1.3)of the
Conservation Authorities Act for Chair Wayne Emmerson and Vice-Chair Peter
Ferragine to continue in their Board roles for 2022. Carried
3. Conservation Authorities Act Transition Plan Quarterly Report
BOD-073-22 Resolved That Staff Report No. 23-22-BOD regarding the Conservation
Authority Transition Quarterly Progress Report No. 1 be received; and
Further that the June 2022 Conservation Authority Transition Quarterly Progress No. 1
be approved for submission to the Ministry of Environment, Conservation and Parks.
Carried
4. Offsetting Program Results—Reconciliation to December 31, 2021
BOD-074-22 Resolved That Staff Report No. 24-22-BOD regarding an update on the
Conservation Authority's Offsetting Cash in Lieu funds and Key Performance Indicators
be received for Information. Carried
XI. Consideration of Items Requiring Separate Discussion
5. Appointment of Enforcement Officers) under the Conservation Authorities Act
Director Regulations, Ashlea Brown,was pleased to introduce the Conservation
Authority's newest Environmental Compliance Officer, Ashley Page, who recently
joined the team. Board members welcomed Ashley and approved her appointment.
Moved by: M. Quirk
Seconded by:J. Gough
BOD-075-22 Resolved That Staff Report No. 25-22-BOD regarding the appointment of
Ashley Page as a Provincial Offences Officer with the Lake Simcoe Region Conservation
Authority under Section 28 of the Conservation Authorities Act be approved. Carried
XII.Closed Session
The Board moved to Closed Session to deal with confidential legal and land matters.
Page 117 of 148
14.c) Minutes of Lake Simcoe Region Conservation Authority meeting held ...
Board of Directors' Meeting No. BOD-05-22
Friday,June 24, 2022
Meeting Minutes
Page 6
Moved by: A. Waters
Seconded by: R. Greenlaw
BOD-076-22 Resolved That the Board move to Closed Session to deal with a
confidential land and human resources matters; and
Further that the Chief Administrative Officer, members of the Executive Leadership
Team, and the Chief of Staff remain in the meeting for the discussion. Carried
The Board rose from Closed Session to report findings.
Moved by: C. Pettingill
Seconded by: S. Harrison-McIntyre
BOD-077-22 Resolved That the Board rise from Closed Session and report findings.
Carried
a) Conservation Awards Recipients
Moved by: K. Ferdinands
Seconded by: D. Barton
BOD-078-22 Resolved That Confidential Staff Report No. 26-22-BOD regarding the
recipients of the 2022 Conservation Awards be received; and
Further That the recommendations contained within the Confidential Staff Report be
approved. Carried
b) Confidential Land Matter
Moved by: K. Ferdinands
Seconded by: D. Barton
BOD-079-22 Resolved That Confidential Staff Report No. 27-22- BOD regarding an
update on a Confidential Land Matter be received for information. Carried
c) Confidential Land and Human Resources Matter
Moved by: K. Ferdinands
Seconded by: D. Barton
BOD-080-22 Resolved That Confidential Staff Report No. 28-22-BOD regarding an
update on a Confidential Land and Human Resources Matter be received for
information. Carried
Page 118 of 148
14.c) Minutes of Lake Simcoe Region Conservation Authority meeting held ...
Board of Directors' Meeting No. BOD-05-22
Friday,June 24, 2022
Meeting Minutes
Page 7
XIII. Other Business
a) Chair Emmerson noted the next Board of Directors' meeting is scheduled for Friday,July 22,
2022.This meeting will be held virtually.
XIV. Adjournment
Moved by: A. Waters
Seconded by: B. Drew
BOD-081-22 Resolved That the meeting be adjourned at 11:16 a.m.Carried
Regional Chairman Wayne Emmerson Rob Baldwin
Chair Chief Administrative Officer
Page 119 of 148
14.d) Severn Sound Environmental Association (SSEA) re: Joint Municipal ...
SEVERN SOUND ENVIRONMENTAL ASSOCIATION
JOINT MUNICIPAL SERVICE BOARD (JMSB)
j4j 2022 First Quarter (Q1) Meeting
April 28, 2022
9:30am — 12:00pm
Via video & telephone conference
Present via zoom video:
SSEA Chair, Deputy Mayor Steffen Walma Township of Tiny
SSEA Vice Chair, Councillor Paul Wiancko Township of Georgian Bay
SSEA Past Chair, Councillor Ron Stevens Township of Severn
Councillor Ian Veitch Township of Oro-Medonte
Councillor Perry Ritchie Township of Springwater
Deputy Mayor Anita Dubeau Town of Penetanguishene
Councillor Paul Raymond Township of Tay
Regrets:
Councillor Carole McGinn Town of Midland
Staff present via zoom video:
Julie Cayley Executive Director
Lex McPhail IT Manager/GIS Applications Specialist
Judy Limoges Treasurer
Cliff Evanitski Office Manager
Melissa Carruthers Risk Mgmt. Official/Risk Mgmt. Inspector
Michelle Hudolin Wetlands & Habitat Biologist
Tamara Brincat Invasive Species Program Coordinator
Aisha Chiandet Water Scientist
Nicole Stott Invasive Species Management Technician
Nikki Priestman Watershed Health Coordinator
Paula Madill Ecosystem Technologist
Emily Edgley Citizen Science & Water Quality Coordinator
1. WELCOME AND CALL TO ORDER
Chair Walma called the meeting to order at 9.32 am. The Executive Director asked for the
addition of a new SSEA Climate Change video to the end of the agenda.
2. ADOPT AGENDA
MOTION: 2022-04
Moved by: I. Veitch Seconded by: A. Dubeau
RESOLVED THAT: the SSEA Joint Municipal Service Board approves the Meeting
Agenda as amended and dated April 28, 2022
Carried;
3. DECLARATION OF PECUNIARY INTEREST
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None declared.
4. APPROVAL OF PAST MINUTES
4.1 Minutes of 2021 SSEA Agricultural Advisory Committee Meeting held April 27, 2021 .
MOTION: 2022-05
Moved by: P. Raymond Seconded by: P. Wiancko
RESOLVED THAT: the SSEA Joint Municipal Service Board approves the minutes of the
SSEA Agricultural Committee Meeting held April 27, 2021 .
Carried;
4.2 Minutes of the Fourth Quarter (Q4) Meeting of the SSEA Joint Municipal Service Board
held January 27, 2022.
MOTION: 2022-06
Moved by: A. Dubeau Seconded by: R. Stevens
RESOLVED THAT: the SSEA Joint Municipal Service Board approves the minutes of its
Fourth Quarter meeting held January 27, 2022.
Carried;
4.3 Minutes of the SSEA 2022 Special Meeting of the Board held February 4, 2022.
Motion 2022-07
Moved by: R. Stevens Seconded by: A. Dubeau
RESOLVED THAT: the SSEA Joint Municipal Service Board approves the minutes of its
Special Meeting held February 4, 2022.
Carried;
4.4 Business arising from the minutes.
None.
5. SEVERN SOUND SOURCE PROTECTION AUTHORITY MEETING
5.1 Suspend the SSEA meeting to allow the SSSPA to meet.
MOTION: 2022-08
Moved by: I. Veitch Seconded by: R. Stevens
RESOLVED THAT: the SSEA Joint Municipal Service Board meeting be suspended to
allow the Severn Sound Source Protection Authority meeting to proceed at 9:36a.m.
Carried;
Councilor Ritchie joined the meeting at 10am.
6. SSEA FIRST QUARTER 2022 REPORT
MOTION: 2022-009
Moved by: A. Dubeau Seconded by: R. Stevens
RESOLVED THAT: The First Quarter 2022 report presented by Julie Cayley, Executive
Director, be received for information.
Carried;
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7. PRESENTATIONS
7.1 Invasive Species Mitigation at Municipal Boat Launches - Tamara Brincat (SSEA
Invasive Species Program Coordinator)
MOTION: 2022-010
Moved by: I. Veitch Seconded by: R. Stevens
RESOLVED THAT:the SSEA Joint Municipal Service Board receives staff's
Invasive Species Mitigation at Municipal Boat Launches Report as presented at its
meeting of April 28, 2022.
Carried;
7.2 SSEA Citizen Science Update — Emily Edgley (SSEA Citizen Science an Water
Quality Coordinator)
MOTION: 2022-011
Moved by: I. Veitch Seconded by: R. Stevens
RESOLVED THAT: the SSEA Joint Municipal Service Board receives staff's SSEA
Citizen Science Update as presented at its meeting of April 28, 2022.
Carried;
Chair moved Closed Session forward in the agenda to allow Councillor Dubeau to participate
as she would be leaving meeting at 11am.
CLOSED SESSION
MOTION: 2022-026
Moved by: I. Veitch Seconded by: P. Wiancko
RESOLVED THAT: the SSEA Joint Municipal Service Board moves to Closed
Session to deal with a confidential Personnel matter.
Carried;
MOTION: 2022-027
Moved by: P. Raymond Seconded by: P. Ritchie
RESOLVED THAT: the SSEA Joint Municipal Service Board rises from the Closed
Session and report findings.
Carried;
MOTION: 2022-028
Moved by: P. Wiancko Seconded by: P. Ritchie
RESOLVED THAT: the SSEA Joint Municipal Service Board spoke to a
confidential Personnel matter and provided staff direction on said matter.
Carried;
Councillor Dubeau left meeting at 10:57am.
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8. SSEA FINANCIAL REPORTS
8.1 Staff Report 01-22-SSEA - 2022 1st Quarter Draft Financials
MOTION: 2022-012
Moved by: I. Veitch Seconded by: R. Stevens
RESOLVED THAT: Staff Report No. 01-22-SSEA regarding the 2022 First Quarter
Draft Financials be received as information.
Carried;
8.2 Staff Report 02-22-SSEA — Status of 2021 Audit and 2021 Draft Financials
MOTION: 2022-013
Moved by: P. Raymond Seconded by: P. Ritchie
RESOLVED THAT: Staff Report No. 02-22-SSEA regarding the 2021 Draft
Financials and Audit be received as information.
Carried;
8.3 Staff Report 03-22-SSEA — Mileage Rate Policy
MOTION: 2022-014
Moved by: P. Raymond Seconded by: I. Veitch
RESOLVED THAT: Staff Report No. 03-22-SSEA regarding SSEA's Mileage Rate
Policy be received; AND
FURTHER THAT: the Board approve a rate of $0.61/km up to 5,000 kilometres
per staffer, and a rate of $0.55/km above that amount — effective April 28, 2022;
AND
FURTHER THAT: Staff be given the authority to follow CRA (Canada Revenue
Agency) rates moving forward.
Carried;
8.4 Staff Report 04-22-SSEA- Insurance Update
MOTION: 2022-015
Moved by: P. Wiancko Seconded by: P. Raymond
RESOLVED THAT: Staff Report No. 04-22-SSEA regarding the 2022 commercial
insurance costs be received as information.
Carried;
Action Item: Executive Director to follow-up with Insurance Broker to see if SSEA receives any
coverage from its municipal members.
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SSEA Joint Service Board Meeting —2022 1 st Quarter Mtg —April 28, 2022 Page 5 of 7
8.5 Staff Report 05-22-SSEA — Draft 2023 SSEA Budget
MOTION: 2022-016
Moved by: P. Ritchie Seconded by: R. Stevens
RESOLVED THAT: Staff Report No. 05-22-SSEA regarding the 2023 Draft Budget
be received; AND
FURTHER THAT: The SSEA Board directs its Executive Committee to work with
staff to formulate a draft Budget for the Boards approval prior to distribution to its
municipal partners.
Carried;
9. SSEA CORPORATE ADMINISTRATION UPDATES
9.1 Staff Report 06-22-SSEA — SSEA Grant Application Update
MOTION: 2022-017
Moved by: P. Ritchie Seconded by: R. Stevens
RESOLVED THAT: Staff Report No. 06-22-SSEA regarding SSEA Grant
Application Update, be received for information.
Carried;
9.2 Staff Report 07-22-SSEA — SSEA Invasive Species Program Update
MOTION: 2022-018
Moved by: P. Raymond Seconded by: P. Wiancko
RESOLVED THAT: Staff Report No. 07-22-SSEA regarding SSEA Invasive
Species Program Update, be received for information.
Carried;
9.3 Staff Report 08-22-SSEA — SSEA Community Tree Planting & Seedling Distribution
Program Update
MOTION: 2022-019
Moved by: P. Ritchie Seconded by: R. Stevens
RESOLVED THAT: Staff Report No. 08-22-SSEA regarding SSEA Community
Tree Planting & Seedling Distribution Program Update, be received for
information.
Carried;
9.4 Staff Report 09-22-SSEA — SSEA Depave Paradise Program Update
MOTION: 2022-020
Moved by: P. Raymond Seconded by: I. Veitch
RESOLVED THAT: Staff Report No. 09-22-SSEA, regarding Depave Paradise
Program Update, be received for information.
Carried;
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SSEA Joint Service Board Meeting —2022 1 st Quarter Mtg —April 28, 2022 Page 6 of 7
9.5 Staff Report 10-22-SSEA — SSEA Healthy Soils = Healthy Watersheds Program
Update
MOTION: 2022-021
Moved by: I. Veitch Seconded by: P. Wiancko
RESOLVED THAT: Staff Report No. 10-22-SSEA, regarding SSEA Healthy Soils =
Healthy Watersheds Program Update, be received for information.
Carried;
9.6 Staff Report 11-22-SSEA - SSEA Monitoring Program Update
MOTION: 2022-022
Moved by: P. Ritchie Seconded by: R. Stevens
RESOLVED THAT: Staff Report No. 11-22-SSEA regarding Monitoring Program
Update, be received for information.
Carried;
10. EXECUTIVE DIRECTOR UPDATE
10.1 Staff Report 12-22-SSEA — Executive Director Report
MOTION: 2022-023
Moved by: R. Stevens Seconded by: P. Ritchie
RESOLVED THAT: The Executive Director Staff Report No. 12-22-SSEA, be
received for information.
Carried;
11. ANNOUNCEMENTS
Councillor Wiancko said he would forward recent report from Georgian Bay Township re.-
funding for phragmites control to the SSEA Executive Director.
MOTION: 2022-024
Moved by: R. Stevens Seconded by: P. Ritchie
RESOLVED THAT: The SSEA Joint Municipal Service Board receives the update
from Councillor Paul Wiancko regarding funding for Georgian Bay Township, as
information.
Carried;
12. CORRESPONDENCE
MOTION: 2022-025
Moved by: P. Ritchie Seconded by: R. Stevens
RESOLVED THAT: The SSEA Joint Municipal Service Board receives the
attached correspondence as information.
Carried;
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SSEA Joint Service Board Meeting —2022 1 st Quarter Mtg —April 28, 2022 Page 7 of 7
13. CLOSED SESSION
(conducted earlier in meeting)
14. OTHER BUSINESS
The Executive Director reminded the SSEA Board about upcoming events and the new
Climate Change video. The Board asked for a link to the video.
15. ADJOURN
MOTION: 2022-029
Moved by: P. Raymond Seconded by: no seconder required
RESOLVED THAT: this meeting of the SSEA Board of Directors held on April 28,
2022 adjourn at 11 :44am to meet again on July 28, 2022 or at the call of the Chair.
Carried.
Original signed by Original signed by
Chair, Steffen Walma Executive Director, Julie Cayley
Approved this 26t" day of July, 2022.
Page 126 of 148
14.d) Severn Sound E jfpq 0 ntal Association (SSEA) re: Joint Municipal ...
SSEA Board Meeting Highlights July 26, 2022
Meeting via video & telephone conference
For the full meeting agenda including documents and reports, visit our web site
https://severnsound.ca/about/meetings
Due to the evolving COVID-19 pandemic Received
the SSEA office remains closed to the • the 2022 2nd Quarter draft financials
public and staff are accessing the office as • a report regarding the status of the 2021
needed. Staff are available by phone and Draft Financials and Audit
email to respond to inquiries. • an update on the number of grant
programs applied to for funding in the 2nd
Community Events and Provincial Quarter to aid in local environmental
Water Quality Monitoring Network work
Presentations • highlights on SSEA's efforts to stem the
spread of invasive species especially
SSEA staff provided the Board with two Phragmites
presentations — one outlining the important • a wrap-up of the successful Depave
partnerships being developed by staff in Paradise Program
supporting local community events and • an update on the Community Tree
letting municipalities, residents and other Planting & Seedling Distribution Program
stakeholders know of the great work being taking root again in 2022
done by SSEA to protect local water quality • a report on the very popular Bee
and remove invasive species from the City/Projects 4 Pollinators Program
region. As well, staff provided an update on leading to requests from member
the Provincial Water Quality Monitoring municipalities for presentations
Network — resulting in a call by the SSEA • A report on SSEA exercising its option to
Board to engage senior levels of maintain the lease on its current office in
government on the importance of Port McNicoll
maintaining and enhancing local monitoring . a recommendation from SSEA staff to
stations. continue to explore the opportunity to be
involved in the Elmvale Groundwater Study
In brief • an update on the status of SSEA pay
During the meeting the Board also: equity review
• Had an update on activities by its Severn
Sound Source Protection Authority staff Future meetings and Events
re: work they are doing to help October 27t" of 2022, or at the call of the
municipalities protect local drinking water Chair
• Passed the 2023 SSEA Budget with an
increase of $36,300 overall Full meeting agenda, reports and
• Approved the 2020-2021 SSEA Annual presentations can be found at
Report and directed staff to forward it to https://severnsound.ca/about/meetings
member municipalities
489 Finlayson St. Box 460 Port McNicoll, ON, LOK 1 RO Phone: 705-534-7283
www.severnsound.ca
Page 127 of 148
15.a) Correspondence dated July 19 and 25, 2022 from Eric Harkonen, Foun...
From: Eric Harkonen <eric.harkonen(a)vettaspa.com>
Sent: July 25, 2022 10:42 AM
To: Hughes, Harry <harry.hughesQoro-medonte.ca>
Cc:
Subject: [External] Vetta - Oro-Medonte Tax Bill - interest accruing
This email originated from outside of Oro-Medonte's email system. Please use
proper judgment and caution when opening attachments, clicking links, or
responding to this email.
Hello Mayor Hughes,
From our tax account I was able to determine the amount that is applicable to the
waste-water (from 2021) and the interest.
Just so you know we are paid the balance of this account (less the interest, shown in
yellow) and it should be received today.
From this account we request the interest charge reversal of $1 ,806.30 via the next
council meeting.
Regards,
Eric
From: Brian Snowdon <brian.snowdon(a)vettaspa.com>
Sent: Sunday, July 24, 2022 7:01 AM
To: Eric Harkonen <eric.harkonen(dNettaspa.com>
Subject: RE: Oro-Medonte Tax Bill
On our tax account is the following:
Waste water from 2021 $16,351 .92
Interest $1,363.42
Arrears interest $442.88
Legal fee $10.00
Past Due $18,168.22
1st Tax Instal — Final Taxes 2022 $780.54
Total due July 29 $18,948.76
2nd Tax Instal — Final Taxes 2022 $779.00
Total $19,727.76
Page 128 of 148
15.a) Correspondence dated July 19 and 25, 2022 from Eric Harkonen, Foun...
From: Eric Harkonen
Sent: Tuesday, July 19, 2022 5.53 PM
To: Harry Hughes (harry.hughes(a)oro-medonte.ca) <harry.hughes -)oro-medonte.ca>;
'council@oro-medonte.ca' <council(a)oro-medonte.ca>
Subject: Vetta Spa - Consideration for a relief of interest costs to Vetta's Water and
Waste Water treatment (2021) invoices
Dear Mayor Hughes and Councilors,
Vetta has come up against major hurdles for Skyline and/or Freed to provide a letter to
credit for the wastewater portion of the 3rd and 4th Q 2021 water/waste water
invoices. The sale of Skyline to Freed has made this issue extremely difficult to
resolve. I have dealt with this issue for far too long and have concluded that it is not
worth any more effort (and possibly fraying important relationships) on this issue. Thus,
although we did not use the sewer in 2021 , Vetta will pay the sewer charges from the
3rd and 4th Q of 2021 .
Given this situation which we were faced, I ask for forgiveness of the interest. As per
your email below, the interest accrued was $1,363.42 (to March 29th, 2022) and we paid
the water portion of the invoices. I believe the outstanding sewer (and interest) invoices
were transferred over to our tax account.
Can you please confirm the amount owing and consider waving the interest costs given
the circumstances?
I look forward to Council's decision.
Regards,
Eric
V E T T A
NORDIC SPA
ERIC HARKONEN P.Eng.,
MBA, PMP
Founder / President
3210 Line 3 North
Oro-Medonte, ON, LOL 21-0
705-835-2500 - Work
705-220-0388 - Mobile
eric.harkonen(a)vettaspa.com
vettaspa.com
Page 129 of 148
15.b) 2.15 p.m. Ewart ntegrity Commissioner (I.C.) re: Written...
EWART
O'DWYER
Barristers and Solicitors
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
TO: Yvonne Aubichon, Municipal Cleric
AND TO: Municipal Council
DATE: August 9, 2022
SUBJECT: Breach of Municipal Code of Conduct / Sections 2.2, 4.0(a-d)(f)(g), 10.1, 10.2,
11.0, 16.2, and 16.3
PURPOSE:
This is a report to the Municipal Council for the Corporation of the Township of Oro-Medonte
on the Municipal Integrity Commissioner's finding with respect to the behaviour of a Member of
Council during a time frame of March to April, 2021.
The complaint received with respect to this matter was dated February 22, 2022 with a large
number of documents.
The subject of the complaint was the subject of an earlier integrity Commissioner Report dated
January 20, 2022.
PROCESS:
In preparation of this report, I have interviewed the Complainant, an identified third-party
witness, and the Member of Council.
In addition, I have reviewed the chronology of events as provided by the Complainant. I have
also reviewed materials provided by both the Complainants and the Member of Council.
As noted, the complaint identified a similar concern involving the Member of Council which was
the subject of an earlier IC report to council dated January 20, 2022.
311 George Street North,Suite 103,Peterborough,ON K9J 3H3 Tel.(705)874-0404—Fax:(705)874-11&5 www.ewartodwyercom
*M.John Ewart Certified by the Law Society as a Specialist in Municipal Law-Local Government/Lorpagefa4rN Op 4a4&pment
15.b) 2.15 p.m. Ewart O'Dwyer, Integrity Commissioner (I.C.) re: Written...
I have reviewed the Integrity Commissioner Report of January 20, 2022 and notes and witness
statements which formed the findings of the January 20, 2022 report to the extent that it was
relevant to this inquiry.
BACKGROUND:
The office of Ewart O'Dwyer, LLP was appointed by the Municipal Council for the Corporation
of the Township of Oro-Mcdonte to serve as Interim Integrity Commissioner related to
contraventions of the Township's Code of Conduct.
LEGISLATIVE PROVISIONS:
A Municipal Integrity Commissioner is appointed by Council under Section 223.3(1) of the
Municipal Act, 2001, as amended with the following responsibilities:
Without limiting Sections 9, 10, or 11, those Sections authorize the municipality
to appoint an Integrity Commissioner who reports to Council and who is
responsible for performing in an independent manner the functions assigned by
the municipality with respect to: a) the application of the code of conduct for
members of council and the code of conduct for members of local boards, or
either of them; b) the application of any procedures, rules and policies of the
municipality and local boards governing the ethical behavior of members of
council and of local boards or either of theirs, or; c)both of clauses a) and b).
THE ROLE OF THE INTEGRITY COMMISSIONER IN ASSESSING A COMPLAINT:
The role of the integrity commissioner is to determine whether or not there is sufficient
information or evidence to support and substantiate the allegations made in the complaint. That
determination is made on an evidentiary standard of the "balance of probabilities", that is
whether it is more likely than not that the complaint in each scenario is contrary to the provisions
of the code of conduct, the Municipal Act, 2001, and/or other applicable legislation. In order to
ensure fair and credible process, the municipal integrity commissioner must also:
1. Act as an impartial,unbiased third party;
2. Maintain the integrity and confidentiality of the process, to the extent
possible;
3. Interview the Complainant, the respondents, and the primary witnesses;
4. Collect and review the evidence;
5. Assess the issue of credibility;
Page 131 of 148
15.b) 2.15 p.m. Ewart O'Dvper, Integrity Commissioner (I.C.) re: Written...
6. Determine whether further witnesses should be interviewed;
7. Determine whether additional evidence or interviews are required;
I
8. Transmit the final report to the Complainant and to the municipality setting out
the findings and conclusions with respect to the allegations.
MUNICIPAL CODE OF CONDUCT:
The Corporation of the Township of Oro-Medonte as of the date of the Complaint, had adopted a
code of conduct for all Members of Council.
The Code of Conduct as amended September 9, 2021, applies to all Members of Municipal
Council of the Township of Oro-Medonte.
In light of the amended Code of Conduct having been passed on September 9, 2021, and a
supplementary Complaint received September 15, 2021, the parties were interviewed in the
context of the amended Code of Conduct.
Section 1.1 of the Code of Conduct serves to identify the purpose of the Code of Conduct which
is to establish a general standard to ensure that all Members share a common basis for acceptable
conduct, and to which all Members are expected to adhere to and comply with.
CONFIDENTIALITY:
It is important to state at this point the requirement of confidentiality in order to provide the
necessary context to the complaints which form the subject of this inquiry.
The Township of Oro-Medonte is not a large municipality and therefore providing excerpts from
witness interviews runs the risk of identifying individuals who cooperated with the Code
complaint investigation.
Accordingly, efforts were made to not identify specifically the comments attributed to the
Member of Council.
As a statutory safeguard to ensure protection from disclosure of the names of those who speak
with the Integrity Commissioner during the course of the investigation, Section 223.5(1) of the
Municipal Act, 2001, sets out the Integrity Commissioner's duty of confidentiality. This section
requires that:
"The Commissioner and every person acting under the instructions of the
Integrity Commissioner shall preserve secrecy with respect to all matters that
come to his or her knowledge in the course of his or her duties under this part".
Page 132 of 148
15.b) 2.15 p.m. Ewart O'Dvper, Integrity Commissioner (I.C.) re: Written...
NATURE OF THE COMPLAINT:
It is the position of the Complainant that the Member of Council breached the Code of Conduct
for the Township of Oro-Medonte on at least three occasions over the time frame of Spring 2021
to Fall 2021 and involved three identified areas of concern.
CONCERN 1: Boundary Review
With respect to this concern, it is alleged that the Member of Council in or about mid March or
early April of 2021, met with constituents to discuss an upcoming boundary land issue.
This particular issue was the subject of an IC inquiry, the findings were set out in an IC Report
dated January 20, 2022 and presented to Council.
It was my finding in the report dated January 20, 2022 that there was no breach of the Code of
Conduct by the Member of Council with respect to the allegation that the Member had arranged
meetings with constituents in an attempt to influence decisions regarding the boundary land
issue.
The reasons for my decision were set out in the IC Report dated January 20, 2022 which I have
set out below:
CONCERNS: Boundary Review
With respect to this Concern, it is alleged that the Member of Council met with
constituents to discuss an upcoming Ward Boundary Review.
It is further alleged that such meetings were an attempt to influence decisions
regarding the Boundary Ward issue.
The allegations are based on the Complainants review of Facebook postings
which, as interpreted by Complainants, constitute a breach of the Code of
Conduct.
Upon a review of the evidence presented, I disagree with the position of the
Complainants.
I-faving review the materials provided by the Complainants, I find that there is
no basis for the allegation identified as Concern d.
Page 133 of 148
15.b) 2.15 p.m. Ewart O'D\per, Integrity Commissioner (I.C.) re. Written...
In speaking with the Member of Council it was confirmed that no such
discussions ensued between the Member of Council and constituents which
could constitute, "influence"being exerted upon the Member of Council.
The initial Facebook posting as referred to by the Complainants indicates that
the Member of Council recognized the fact that Members of Council had been
specifically asked to remain at "arms length" from reviewing any Ward
Boundary materials with constituents as of the date of the posting, being June
16, 2021.
Given the lack of particulars provided by the Complainants in support of the
allegations other than "belief"and "suspicion", I am prepared to find that there
was no breach of the Code of Conduct by the Member of Council with respect to
this particular allegation.
What has been presented by the Complainant is information not previously provided to the writer
of which I am now asked to consider as it relates to this particular concern. In addition, the
complainant has identified a third-party witness who had knowledge of meetings involving the
Member of Council and constituents regarding the issue of boundary review in April 2021.
It is the position of the Complainant that the information was subsequently provided as a result
of the January 20, 2022 IC Report which led the complainant to conduct a further review of the
matter of any meetings involving a boundary review as arranged or attended by the Member of
Council and to contact a third-party witness.
In addressing this concern, the paramount concern is that of the limitation period imposed by the
Municipal Code of Conduct.
In accordance with the Code of Conduct as amended September 9, 2021, there is a limitation
period to bring forward complaints. As with any limitation period the purpose is to allow for
certainty as to a date by which an individual no longer needs to be concerned with the
commencement of proceeding such as a complainant to the IC for alleged breach of a Code of
Conduct.
It further serves a public policy issue in that with the passage of time, relevant evidence may be
lost which could serve to prejudice or compromise any inquiry when the complaint is not made
contemporaneous with the event complained of
Upon a review of the materials provided by the complainant and speaking with the identified
witness, the events in which the Member of Council had allegedly breached the Code of Conduct
involving the boundary review, such events are to have occurred in mid March or early April
2021.
Page 134 of 148
15.b) 2.15 p.m. Ewart O'Dvyer, Integrity Commissioner (I.C.) re: Written...
This is outside of the limitation period provided for by Section 8(1) of the Code of Conduct.
While there is no deadline to file a complaint under the Municipal Act, 2001, except for the
election year deadline established by Section 223.4.1(12) of the Municipal Act, 2001, the
Municipal Code of Conduct for the Township of Oro-Medonte provides for a specific limitation
as provided for by Section 8 of the Code of Conduct.
It is the position of the Complainant that the allegations as against the Member of Council were
formed after the presentation of an earlier Integrity Commissioner Report on January 20, 2022. It
is on that basis that the Complainant claims to fit within the time frames provided for by Section
8(1). However, the language of Section 8(1) speaks to two time periods, both of which have to
be satisfied. Section 8(l) of the Code of Conduct provides that the Complainant must establish
that the event giving rise to the complaint came to the attention within six weeks of and occurred
no more than six months prior to the complaint being filed.
If the IC report of January 20, 2022 served to cause the Complainant to revisit the issue of the
boundary review, I accept it was within six weeks of the event coming to the attention of the
Complainant. However, the actual events complained of occurred beyond the six-month period
provided for by Section 8(1).
In conducting an inquiry into this particular concern, I spoke to the identified third-party witness.
When questioned as to why the witness had not filed a complaint in the Spring of 2021 when the
witness had concerns that a contravention of the Code of Conduct had occurred, there was no
reason provided. It was only when contacted by the Complainant that the witness was prepared
to come forward with information pertaining to the alleged contravention of the Code of
Conduct.
I find it relevant that the witness did not come forward in the Spring of 2021, the inference being
that the actions of the Council Member were not viewed serious enough at that time to warrant
prompt attention.
During my interview with the witness, further reference was made to a phone call by a third
party to the witness regarding the meeting of Spring 2021 where it is alleged that the Member
had discussed the issue of the boundary review.
In the writer's opinion, such information constitutes hearsay evidence, and the appropriate
weight must then be afforded to such evidence; An Integrity Commissioner may accept hearsay
evidence but under the circumstances I have decided to receive only direct evidence as provided
by the Complainant and the witness.
In doing so I am concerned about the manner in which this particular complaint has come
forward and the timing of the complaint. When I had prepared the January 20, 2022 report, I had
Page 135 of 148
15.b) 2.15 p.m. Ewart O'DVyer, Integrity Commissioner (I.C.) re: Written...
inquired of the Complainants in that inquiry to identify any other individuals who might
potentially possess relevant information as it relates to the Boundary Review issue,
No names were provided.
Accordingly, it is my position that the information provided by the Complainant and the [
identified third-party witness is outside of the time period as provided by Section 8 of the Code
of Conduct. To proceed based on the information provided would be contrary to the Code of
Conduct and the integrity of the process.
Therefore, I am not in a position to revisit my findings set forth in the January 20, 2022 Report.
CONCERN2: Short-term Rental
It is alleged by the Complainant that the issue of short-term rentals had come before Council "a
large number of times", with council voting on various actions pertaining to the operation of
short-term rentals within the Municipality. At all times it is alleged that the Member of Council
breached the Municipal Code of Conduct by participating in such deliberations and voting while
possessing either a pecuniary or non-pecuniary interest.
It is further alleged by the Complainant that the Member of Council had breached the Municipal
Code of Conduct by failing to declare either a pecuniary or non-pecuniary interest when the issue
of short-term rentals was the subject of deliberation or vote by Municipal Council.
In dealing with this aspect of the complaint I have chosen to address the issue from the
perspective of whether the member had either a pecuniary or non-pecuniary interest when the
topic of short-term rentals was the subject of Council deliberation or vote.
Prior to doing so I wish to note that with respect to this particular complaint I had spoken to the
Member of Council on no less than three occasions in order to ensure that my finding was based
on a thorough understanding of the member's involvement with short-term rentals.
Pecuniary Interest
The Divisional Court and the Ontario Court of Appeal have, in past decisions,provided direction
as to what constitutes a pecuniary interest.
In Ferri v. Ontario, 2015 ONCA 683, the Court of Appeal notes that while statutory pecuniary
interest is not a defined term, case law establishes that a pecuniary interest is restricted to a
financial, monetary, or economic interest.
In Tuchenhagen v. Mondoux, the Divisional Court identified a pecuniary interest as a financial
interest, or an interest related to or involving money.
Page 136 of 148
15.b) 2.15 p.m. Ewart O'D\per, Integrity Commissioner (I.C.) re. Written...
The definition of pecuniary interest is defined in the Code of Conduct for the Township of Oro-
Medonte is consistent with the decisions set out above:
`Pecuniary' means relating to or consisting of money or having financial, economic, or monetary
value.
Accordingly, in order to have a disqualifying pecuniary interest, the Member of Council would
be required to have a demonstrated pecuniary interest in short-term rentals.
Based on my inquiry, the Member of Council or immediate family does not operate a short-term
rental, nor do any members of his immediate family.
What has been put forward as a pecuniary interest is the suggestion that the presence of a short-
term rental in a neighbourhood serves to reduce property values.
Such a suggestion, however, is mere speculation and does not serve to meet the threshold of
evidence required to make a finding that the Member has a pecuniary interest even if such
suggestion could be directly attributed to the Member of Council.
Accordingly, it is my finding that the Member of Council did not breach the Code of Conduct
due to having a pecuniary interest in the subject of short-term rentals.
Non-Pecuniary Interest
Non-pecuniary interest is defined in the Municipal Code of Conduct as a:
"Private or personal interest that a member may have that is non-financial in nature and that
would be considered by a reasonable person, apprised of all the circumstances, as being likely to
influence that Member's decision in any matter in which the non-pecuniary interest arises and
may include, but is not limited to, an interest that arises from a relationship with a person or
entity.
It is alleged by the Complainant that the Member has contravened that Municipal Code of
Conduct, largely Section 11.0 whereas the Member due to a "non-pecuniary interest" should not
have participated in any discussion or vote when the subject was that of short-term rentals.
Specifically, the allegation is that the Member, due to competing loyalties between"personal and
private interests" should have not participated in the discussion involving short-term rentals.
I have reviewed the voluminous material provided by the Complainant as it relates to this matter.
I have, as noted, spoken to the Complainant on at least three occasions involving this subject of
non-pecuniary interest.
Page 137 of 148
15.b) 2.15 p.m. Ewart O'D jyer, Integrity Commissioner (I.C.) re: Written...
In doing so I am satisfied that the member did not breach the Code of Conduct when
participating in discussions or voting on matters involving short-term rentals due to a non-
pecuniary interest as defined in the Municipal Code of Conduct.
In arriving at this decision, I am of the view that the member was expressing the views and
concerns of those constituents of which the Member of Council was elected to represent.
Furthermore, during my several interviews with the Member, I am satisfied that the Member was
aware of the provisions of the Code of Conduct which dealt with non-pecuniary interests and the
need to avoid any situation which might serve to place the Member in a position of conflict.
Finally, the Member was questioned directly as to whether the Member had any personal non-
pecuniary interest in short-term rentals and the response each time was no. Despite the fact that
the Member was aware of short-term rentals operating in close proximity to the Member's
residence, the Member advised that any decision or position taken by the Member was at all
times "impartial" and "unbiased" and reflective of concerns and issues raised by the constituents
within the ward of which the Member represents.
Accordingly, it is my finding that the Member as it relates to Concern #2 did not contravene the
Code of Conduct when discussing or voting on matters involving short-term rentals due to the
presence of either a"pecuniary" or"non-pecuniary"interest.
CONCERN 3: Request of Private Property Owner
It is alleged by the Complainant that the Member of Council contravened several sections of the
Code of Conduct when the Member requested a private property owner to erect signs which
prohibited "motorized vehicles"on private property.
This request by the Member, of the property owner to erect signage stating "no motorized
vehicles"is claimed to have resulted in a breach of the Code of Conduct.
As with other aspects of the complaint, the Member was questioned more than once regarding
this allegation. In doing so, the Member admits to having contacted the private properly owner
out of concern to the general public who may make use of the private property. With respect to
decisions as to the erection of signage and the wording contained thereon, this is the decision of
the private property owner and not that of Municipal Council or the individual Member of
Council.
Despite the request of the property owner to erect signs, there is no evidence that such request or
presence of such signs resulted in a financial gain, or loss, or any personal gain to the Member of
Council. In the absence of such evidence there is no basis to find that the Member had breached
the provisions of the Municipal Code of Conduct.
Page 138 of 148
15.b) 2:15 p.m. Ewart O'DwXer, Integrity Commissioner (I.C.) re: Written...
Before leaving this aspect of the complaint it is worthy to review the concern that the Member
had recused himself from discussions involving either the private property or a commercial
resort known as Skyline Resort.
The decision of any Member to recuse him or herself due to a perceived conflict of interest rests
entirely with the Member. It does not fall to any other Member of Council to challenge such a
decision, nor should it be viewed as behaviour which suggests inappropriate behaviour and a
negative influence being attributed to such a decision.
SUMMARY
Based on the above I find that the Member of Council did not contravene the Code of Conduct,
specifically Sections 2.2, 4.0(a-d)(f g), 10.1, 10.2, 11.0, 16.2, and 16.3.
Subsection 223.6(2) of the Municipal Act, 2001 provides that the Integrity Commissioner may
disclose in a report such matters as in the opinion of the Integrity Commissioner is necessary for
the purposes of the report to Council. All the contents of this report are my opinion, necessary,
all of which is respectfully submitted.
As a result of my finding, there is no recommendation of corrective action or imposition of
remedial measures.
In conclusion, I wish to publicly thank those parties who participated in the inquiry and for their
time and assistance in and most importantly their information and evidence which formed the
basis of the finding set out herein.
ALL OF WHICH IS RESPECTFULL Y SUBMITTED BYM. JOHNE WAR T ONAUGUST
9, 2022.
M. J tlN WART, B.A., M.A. L.L.B., C.S.
Page 139 of 148
15.c) Immediately Follo 5b): Ewart O'Dwyer, Integrity Commissi...
EWART
O'DWYER
Barristers and Solicitors
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
TO: Yvonne Aubichon, Municipal Clerk
AND TO: Municipal Council
DATE: August 9, 2022
SUBJECT: Breach of Municipal Conflict of Interest Act, R.S.O., 1990, c.M.50, Sections 5,
5.1 and 5.2
PURPOSE:
This is a report to Council following an inquiry under Section 223.4.1 of the Municipal Act, 2001
from a complaint that a Member of Council had allegedly contravened Section 5.1 of the
Municipal Conflict of Interest Act("MCIA").
PROCESS:
Section 223.4.1 of the Municipal Act, 2001, allows for an elector or a person demonstrably
acting in the public interest to apply in writing to the Integrity Commissioner for an inquiry
concerning an alleged contravention of Sections 5, 5.1 or 5.2 of the Municipal Conflict of
Interest Act("MCIA") by a Member of Council or a Member of a Local Board.
Municipal Integrity Commissioner in Ontario have the jurisdiction to conduct inquiries into
applications when it is alleged that Council Members or Members of Local Boards have
contravened the provisions of the MCIA.
At the end of such an inquiry, the Integrity Commissioner shall decide where to apply to a single
judge of the Superior Court of Justice under Section 8 of the MCIA for the determination as to
whether the Member has contravened Section 5, 5.1 or 5.2 of the MCIA and shall publish reasons
for the decision.
311 George Street North,Suite 103,Peterborough,ON K9J 3113 Tel:(705)874-0404—Fax.(705)875E-1165 www.ewartodwyer.com
W.John Ewart Cer'tifred by the Law Society as a Specialist in Municipal Law-Local Government1LarRa@0a1 )Q Qt h4bpment
15.c) Immediately Following Item 15b): Ewart O'Dwyer, Integrity Commissi..:
Such a decision is not subject to approval of the Municipal Council and does not take the form of
a recommendation to Council. No Municipal Council resolution is required to give effect to any
such decision reached in this matter.
Section 223.4.1 (17) of the Municipal Act, 2001, requires the Integrity Commissioner to publish
written reasons for any decision reached as a result of an inquiry having been conducted.
The Application as received for an inquiry as to an alleged contravention of the MCIA did serve
to satisfy the minimum requirements of Section 222.4.1 of the Municipal Act, 2011.
The Application sets out the reasons for believing that the Member had contravened the MCIA
and included a statutory declaration attesting to the facts that form the issues of the complaint.
The Municipal Act, 2001 does not direct the procedure by which an Integrity Commissioner is to
follow when addressing MCIA applications. Section 223.4 (7) however, directs that the Integrity
Commissioner may conduct such inquiry as she or he considers necessary.
In the case at hand, I interviewed both the Complainant and Member of Council. In doing so, I
received relevant information and documentation from both parties which formed the basis of the
evidence of the inquiry.
It is my position that the process undertaken was reasonable and an efficient way to proceed and
was fair to all of the parties involved in this inquiry.
BACKGROUND:
The office of Ewart O'Dwyer, LLP was appointed by the Municipal Council for the Corporation
of the Township of Oro-Medonte to serve as Interim Integrity Commissioner related to
contraventions of the Township's Code of Conduct and the Municipal Conflict of Interest Act,
R.S.O. 1990, e.M,50.
LEGISLATIVE PROVISIONS:
A Municipal Integrity Commissioner is appointed by Council under Section 223.3(1) of the
Municipal Act, 2001, as amended with the following responsibilities;
Without limiting Sections 9, 10, or 11, those Sections authorize the municipality
to appoint an Integrity Commissioner who reports to Council and who is
responsible for performing in an independent manner the functions assigned by
the municipality with respect to: a) the application of the code of conduct for
members of council and the code of conduct for members of local boards, or
either of them; b) the application of any procedures, rules and policies of the
Page 141 of 148
15.c) Immediately Following Item 15b): Ewart O'Dwyer, Integrity Commissi...
municipality and local boards governing the ethical behavior of members of
council and of local boards or either of them, or; c)both of clauses a) and b).
In addition to the above, Section 223.4.1 of the Municipal Act, 2001, allows an elector or a
person demonstrably acting in the public interest to apply in writing to the Integrity
Commissioner for an inquiry concerning an alleged contravention of Sections 5. 5.1 or 5.2 of the
Municipal Conflict of-Interest Act by a Member of Council or a Local Board,
THE ROLE OF THE INTEGRITY COMMISSIONER IN ASSESSING A COMPLAINT
PURSUANT TO THE MUNICIPAL CONFLICT OF INTEREST ACT:
The role of the integrity commissioner is to determine whether or not there is sufficient
information or evidence to support and substantiate the allegations made in the complaint, That
determination is made on an evidentiary standard of the "balance of probabilities", that is
whether it is more likely than not that the complaint in each scenario is contrary to the provisions
of the Municipal Conflict of Interest Act, R.S.O. 1990, c.M.50. In order to ensure fair and
credible process, the municipal integrity commissioner must also:
1. Act as an impartial, unbiased third party;
2. Maintain the integrity and confidentiality of the process, to the extent
possible;
3. Interview the Complainant, the Respondents, and the primary witnesses;
4. Collect and review the evidence;
5. Assess the issue of credibility;
6. Determine whether further witnesses should be interviewed;
7. Determine whether additional evidence or interviews are required;
8. Transmit the final report to the Complainant and to the municipality setting out
the findings and conclusions with respect to the allegations.
CONFIDENTIALITY:
It is important to state at this point the requirement of confidentiality in order to provide the
necessary context to the complaints which form the subject of this inquiry.
The Township of Oro-Medontc is not a large municipality and therefore providing excerpts from
witness interviews runs the risk of identifying individuals who cooperated with the Code
complaint investigation.
Page 142 of 148
15.c) Immediately Following Item 15b): Ewart O'Dwyer, Integrity Commissi...
Accordingly, efforts were made to not identify specifically the comments attributed to the j
Member of Council. j
I
As a statutory safeguard to ensure protection from disclosure of the names of those who speak
with the Integrity Commissioner during the course of the investigation, Section 223.5(1) of the
Municipal Act, 2001, sets out the Integrity Commissioner's duty of confidentiality. This section
requires that:
"The Commissioner and every person acting under the instructions of the
Integrity Commissioner shall preserve secrecy with respect to all matters that
come to his or her knowledge in the course of his or her duties under this part".
NATURE OF THE COMPLAINT:
Specifically, the complaint as against the Member of Council is that the Member contravened the
Municipal Conflict of Interest Act ("MCIA") by voting in support of the municipal council
authorizing the execution of an agreement with Rogers Hometown Hockey to host an outdoor
event at a venue known as Horseshoe Valley Resort.
The motion before council to execute an agreement with Rogers Hometown Hockey proposal
(Motion SC210916-2) was to provide approval to proceed with the organized event in the
Township of Oro-Medonte.
In doing so, it is alleged that the Respondent breached the MCIA as the Respondent had an
indirect pecuniary interest when voting in support of the execution of the agreement due to the
Respondent's involvement with a company which provides automated teller machines ("ATM")
at various locations.
The "Company" is a Ontario corporation incorporated pursuant to the laws of Ontario which
installs and manages ATM's at various locations within the Township of Oro-Medonte and
elsewhere.
Through the "Company" of which the Member of Council has an interest, it is alleged that the
member would stand to benefit monetarily due to the outdoor event being hosted at Horseshoe
Valley Resort and the public's use of ATM machines provided by the "Company" which were
situated at the resort.
RESPONDENT'S POSITION:
In response to the allegations raised by the Complainant, the following information was provided
by the Respondent.
The Respondent advised that the "Company"has provided for the placement of ATM services to
the Horseshoe Valley Resort since or about November 2014.
Page 143 of 148
15.c) Immediately Following Item 15b): Ewart O'Dwyer, Integrity Commissi...
The Respondent advised that the "Company" has also provided ATM services for special
outdoor events at Horseshoe Valley Resort from time to time upon request either by the event
organizer or by the resort itself.
The Respondent further advised that the site plan for the outdoor event known as Rogers
Hometown Hockey was developed with the assistance of the municipality and Horseshoe Valley
Resort staff. Council was not involved in the site plan process nor was council involved in the
determination of the location of the Rogers Hometown Hockey event on the resort lands.
According to the Respondent, the event took place in the Horseshoe Valley Resort parking lot at
the base of the ski hill. This was north of the main lodge and south of Horseshoe Valley road.
The location of the ATM's provided by the company were inside the resort approximately 300
metres from the location of the outdoor event.
The Respondent further advised that there was no advertising with respect to the presence or
location of ATM's during the Hometown Hockey event.
Of significance, the Respondent advised that the event did not require any "cash purchases
onsite" a fact which was identified during the presentation by Rogers to municipal council and
staff. Access to the event was free with no purchasing from vendors inside the fenced in event
area.
No ATM's were requested of or placed at this event by the "Company" or its management
systems.
The fact that the event did not require cash purchases onsite and that no request for ATM's were
put forward by the event organizer to the "Company" was identified as a factor in the Member
participating in the motion to allow for the execution of the agreement involving Rogers
Hometown Hockey as set forth in Motion 8C120916-2.
It is of note in this matter is the fact that having been elected to municipal council in 2018, the
Respondent had contacted the municipal solicitor through the CAO's office to address any
potential concerns of conflict which may arise as a result of the Respondent's involvement with
the company.
The Respondent advised that on no less than 2 occasions, advice was sought from the
municipality's solicitor as to potential conflicts involving the Member of Council and the
existence of ATM machines during events within the Township of Oro-Medonte which may
have required council approval and consent.
Finally, the Respondent confirmed that he was aware of obligations and duties set forth in the
Municipal Conflict of Interest Act and was cognizant of the fact that a Member of Council is to
avoid any situation which could result in a pecuniary interest being attributed to the Member of
Council, either directly or indirectly.
Page 144 of 148
15.c) Immediately Following ItGem 15b): Ewart O'Dwyer, Integrity Commissi...
MUNICIPAL CONFLICT OF INTEREST ACT,R.S.0. 1990, e.M.50:
The purpose of the MCIA is to prevent Members from influencing the consideration of a matter
which they have a direct or indirect pecuniary or financial interest. Stated simply, a conflict of
interest occurs when the financial interest(s) of a Council Member or his or her immediate family
conflicts with the public interest or duty as a Public Official. If a Council Member has a
financial interest in the matter under consideration by Council, and that Council Member
participates in the decision making process, it could be determined that such a decision was made
in a procedurally, unfair manner or the decision itself was unfair.
When malting a procedurally fair decision, the decision maker must be impartial or unbiased and
without a financial interest in the outcome of a decision. This means that when decisions are
made by a Municipal Council, each individual Member of Council must be impartial, unbiased
and without a financial, either indirectly or directly, interest in the matter under consideration.
When a Member of Council recognizes a pecuniary interest, he or she must not participate in the
discussion or vote or risk the consequences set out in the MCIA.
As of March 1, 2019, the MCIA and Municipal Act, 2001, established a new, integrated
framework for Municipal Conflict of Interest complaints and inquiries involving a municipal
Integrity Commissioner.
ISSUES & ANALYSIS:
I have considered the following issues in the conduct of this inquiry:
(a) Did the Respondent have a pecuniary interest in the matter?
(b) Should an application be made to the Courts pursuant to the MCIA?
In considering the issues, the answer to both issues is no.
Based on the information provided by the Respondent in response to the complaint, I am
satisfied that the Member of Council understood the obligations set forth in the MCIA and the
Respondent's participation in Motion SC210916-2 was not a contravention of the provisions of
the MCIA, for those reason set out above.
In considering this matter, regard was had to the hypothetical question that despite the nature of
the event being "cash free",use of the ATM by the public could have increased due to the event.
However, this possibility would be hypothetical and speculative.
Page 145 of 148
15.c) Immediately Following Item 15b): Ewart O'Dwyer, Integrity Commissi...
As was noted in the Integrity Commissioner decision of Anderson v. Pinto, 2020 ONMIC 11 and
Pethov v. Beach, 2019 ONMIC 11, a pecuniary interest does not rise from speculation based on
hypothetical circumstances. The pecuniary interest must exist at the time the matter is
considered by Council. Possible or potential future happenings do not amount to a pecuniary
interest.
SUMMARY:
Having conducted my inquiry, I am persuaded that no breach of the Municipal Conflict of
Interest Act has occurred due to the Member of Council having participated in the passage of
Motion SC120916-2.
Accordingly, it is the writer's decision that no further steps will be taken as it relates to this
matter.
The decision to commence an application to the Court pursuant to the provisions of the MCIA is
a decision that the Municipal Act, 2001 places within the discretion of the Integrity
Commissioner based on the evidence received and considered during the inquiry.
An application through the courts pursuant to the Municipal Conflict of Interest Act, is a very
serious step to be taken by a municipality, particularly in light of the potential consequences
which could flow from finding of breach of the Act itself. Integrity Commissioners who make
MCIA applications to the Superior Court of Justice are doing so not with their own money but
rather that of the tax payers. This fact alone imposes an obligation on the Integrity
Commissioner to act with care and caution. In the absence of conclusive evidence that a breach
of MCIA has occurred in this matter, the writer does not believe it is in the public interest to
pursue such an application with respect to this matter and the facts as presented.
By way of closing remarks, I remind all Members of Council to be fully aware of MCIA when
ever participating in decisions in which a pecuniary interest may be present and that all Members
of Council are required to put the interest of the Municipality first above that of any pecuniary
interest which a member may possess.
ALL OF WHICH ISRESPECTFULLYSUBMITTED BYM. JOHNE WAR T ONAUGUST
9, 2022.
M. JOYK EWART, B.A., M.A. L.L.B., C.S.
Page 146 of 148
17.a) 2022-077, A By-law to Amend By-law 2017-165 being to a By-law to G...
The Corporation of the Township of Oro-Medonte
By-Law No. 2022-077
A By-law to Amend By-law 2017-165 being to a By-law to Govern the
Proceedings of Council and Committees/Technical Support Groups
of Council in the Township of Oro-Medonte
(Procedural By-law)
Whereas Section 238(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended
states that every municipality and local board shall pass a procedure by-law for
governing the calling, place and proceedings of meetings.
And Whereas Section 238(2.1) of the Municipal Act, 2001, S.O. 2001, c.25, as
amended states that the procedure by-law shall provide for public notice of meetings.
And Whereas the Township of Oro-Medonte By-law No. 2017-165, being a by-law to
govern the proceedings of Council and Committees/Technical Support Groups of
Council in the Township of Oro-Medonte was passed under the authority of the
Municipal Act, 2001, S.O. 2001, c.25, Section 238(2).
And Whereas the Council of the Corporation of the Township of Oro-Medonte deems it
expedient to amend By-law No. 2017-165, as amended, so that Council may reflect the
current practices, procedures and statutory requirements of Council and Committees/
Technical Support Groups of Council.
Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows:
1. That Schedule "A"to By-law 2017-165 be amended as follows:
Section 14.9 Open Forum T%No.� X
That Section 14.9, bullet 11 be replaced with the following:
• Open forum registration requests for both in-person and electronic attendance
shall be submitted to the Clerk's Department through the Request for Public
Participation Form no later than 3:00 p.m. the day prior to the meeting or as
otherwise noted on the agenda.
2. This By-law shall take effect on the final passing thereof.
By-law read a First, Second and Third time, and Passed this 18t" day of August,
2022.
The Corporation of the Township of Oro-Medonte
Mayor, H.S. Hughes
Deputy Clerk, Janette Teeter
Page 147 of 148
19.a) 2022-079, Being a by-law to confirm the proceedings of the Council...
The Corporation of the Township of Oro-Medonte
By-Law No. 2022-079
Being a By-Law to Confirm the Proceedings of the Council Meeting held on
Thursday,August 18,2022
Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides
that the powers of the Municipal Council shall be exercised by By-Law, unless the
municipality is specifically authorized to do otherwise;
And Whereas The Council of The Corporation of the Township of Oro-Medonte deems
it expedient that the proceedings at this Council Meeting be confirmed and adopted by
By-Law;
Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby
enacts as follows:
1. That the actions of the Council at its Council Meeting held on Thursday, August 18,
2022, and in respect to each Motion, Resolution and other actions passed and taken
by the Council at its said Meeting is, except where prior approval of the Ontario Land
Tribunal is required, hereby adopted, ratified and confirmed.
2. That the Mayor and the proper Officials of the Township are hereby authorized and
directed to do all things necessary to give effect to the said action or to obtain
approvals where required and to execute all documents as may be necessary on
behalf of the Council of the Corporation of the Township of Oro-Medonte.
3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to
execute and affix the corporate seal to all necessary documents.
4. And That this by-law shall come into force and take effect on the final passing
thereof. 1%
Ammob,
By-Law Read a First, Second and Third time, and Passed this 18t" day of August,
2022.
1%1
The Corporation of the Township of Oro-Medonte
Mayor, H.S. Hughes
Deputy Clerk,Janette Teeter
Page 148 of 148