05 11 2022 Council Agenda The Township of Oro-Medonte
Council Meeting Agenda
4 Electronic Meeting
Township of
Wednesday, May 11, 2022
Proud Heritage,Excitiq Feature 9:00 a.m. - Open Session
Effective Monday, March 28, 2022, all Township facilities are open to the Public for
Customer Service (all meetings to remain virtual) with safety measures in place
including social distancing and discretionary masks/face coverings.
Residents and business owners are encouraged to continue to utilize online and
telephone services for Township related business; and staff continue to be available
to provide assistance by telephone or email.
Input on agenda items are welcome and encouraged.
The Township of Oro-Medonte has amended its Procedural By-law to allow for
electronic participation at Council meetings during a declared emergency.
Protocols have been established to advise how to participate in the public portions of
these meetings. Please visit the following links for additional information:
• Request for Open Forum or IDS Committee Participation Form
• Protocols for Public Participation Council and IDS Committee
All electronic Council meetings will be streamed live, where possible, on the Township
YouTube Channel. Council Agendas will continue to be published on the Civic Web
Meeting Agendas in advance of the meeting date in accordance with the Township's
Procedural By-law.
The Township of Oro-Medonte is committed to providing and maintaining a working
environment that is based on respect for the dignity and rights of everyone within the
organization and for those individuals visiting our organization.
The Township of Oro-Medonte supports and fosters an environment that is safe,
welcoming and respectful for all residents, visitors, members of Council and staff.
Page
1. Call to Order - Moment of Reflection:
The Township of Oro-Medonte acknowledges that we are situated on the
traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and
ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa
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Council Meeting Agenda - May 11 , 2022
[Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee]
nations, collectively known as the Three Fires Confederacy. It continues
today as the home for diverse Indigenous Peoples including the historic
Metis Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this
land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-
Council and the Williams Treaties First Nations. The Huron-Wendat Nation
also continues to pay respect and protect their ancestors and heritage on this
land. We honour the Indigenous history and culture that has thrived for
millennia in this territory and the Treaties that bind us together as partners in
the spirit of a shared sustainable and prosperous future. We are all Treaty
People. Our commitment begins with acknowledging the Truth so that we
can move forward together towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
3. Disclosure of Pecuniary Interest:
4. Closed Session Items:
None.
5. Minutes of Council and Committees:
6 - 19 a) Minutes of Council meeting held on Wednesday, April 27, 2022.
20 - 121 b) Minutes of Joint Accessibility Advisory Committee meeting held on Thursday,
April 21, 2022.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations/Presentations:
122 - 131 a) Presentation by Inspector Coyer Yateman, Detachment Commander, Orillia
Detachment, Ontario Provincial Police (OPP) re: Quarter 1 (January,
February, March 2022) Statistic Update.
132 - 148 b) Deputation by Marta Chyczij, Program Advisor; and Malanka Nazarowicz,
Program Coordinator, Ukrainian National Federation of Canada (UNF), re:
Programmes for Displaced Families.
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Council Meeting Agenda - May 11 , 2022
9. Open Forum:
The Open Forum provides an opportunity for the public to provide verbal
comments to Council, in Open Session, on matters scheduled on the current
agenda. Refer to Procedural By-Law No. 2017-165 for additional
information.
10. Reports of Municipal Officers for Action:
149 - 152 a) ES2022-03, Michelle Jakobi, Director, Environmental Services re: Fees &
Charges By-law Amendment (Schedules J & K), on behalf of Freed
Developments [Refer to Item 17f)].
153 - 172 b) OCS2022-13, Shawn Binns, Director, Operations and Community Services
re: Line 15 North Traffic Calming Follow-Up.
11. Reports of Municipal Officers for Information Only:
173 a) Robin Dunn, CAO re: Update on COVID-19 Actions.
12. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township
Partners and Agencies.
Provides an opportunity for the Township's representatives at the County of
Simcoe, and the Council members appointed as the Township's
representatives at the Township's Partners and Agencies, to deliver updates
on the activities of the County of Simcoe and the Township's Partners and
Agencies.
174 b) Councillor Scott re: Request for Consideration to Reschedule July 13, 2022
Council meeting.
13. Announcements:
14. Consent Agenda:
175 - 177 a) Announcements of Interest to the Public:
1 . Township of Oro-Medonte, Notice of Open House, Official Plan
Review for the Township of Oro-Medonte, May 18, 2022, 5:30-7:30
p.m.
2. Township of Oro-Medonte, Notice of Office Closure, Monday, May 23,
2022, Victoria Day.
178 - 180 b) Minutes of Barrie Public Library Board meeting held on Thursday, February
24, 2022.
Staff Recommendation: Receive for Information Only.
181 - 186 c) Minutes of Lake Simcoe Region Conservation Authority meeting held on
March 25, 2022.
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Council Meeting Agenda - May 11 , 2022
Staff Recommendation: Receive for Information Only.
187 - 192 d) Minutes of Nottawasaga Valley Conservation Authority meeting held on
March 25, 2022 and highlights of the meeting held on April 22, 2022.
Staff Recommendation: Receive for Information Only.
193 - 210 e) Severn Sound Environmental Association re: Joint Municipal Service Board,
2021 Fourth Quarter (Q4) Meeting held on January 27, 2022; SSEA Board
Meeting Highlights dated April 28, 2022; SSEA 2022 1st Quarter (Jan. 1 -
Mar. 31) Report/Update.
Staff Recommendation: Receive for Information Only.
15. Communications/Petitions:
None.
16. Notice of Motions:
None.
17. By-Laws:
211 - 212 a) 2022-040: A By-law to Amend By-law No. 2021-005, A By-law to provide for
restricting of traffic and parking on highways under the jurisdiction of The
Corporation of the Township of Oro-Medonte.
213 - 215 b) 2022-043: A By-law to Authorize the Execution of a Contract between The
Township of Oro-Medonte and The Barrie Public Library Board For a Term of
Two Years and to Repeal By-law No. 2021-043.
216 - 217 c) 2022-044: By-law to Authorize the Execution of a Contract between The
Township of Oro-Medonte and Coldwater Public Library Board For a Term of
One Year and to Repeal By-law No. 2021-045.
218 - 223 d) 2022-045: A By-law to Authorize the Execution of a Contract between The
Township of Oro-Medonte and The Orillia Public Library Board For a Term of
Two Years And to Repeal By-law No. 2021-044.
224 - 225 e) 2022-046: A By-law to Authorize the Execution of a Contract between The
Township of Oro-Medonte and The Midland Public Library Board For a Term
of One Year And to Repeal By-law No. 2021-046.
226 f) 2022-049: A By-Law to Amend By-Law, 2021-130, "A By-law of The
Corporation of the Township of Oro-Medonte to Provide for the Imposition of
Fees or Charges" (Fees and Charges By-law).
18. Closed Session Items (Unfinished Items):
None.
19. Confirmation By-Law:
227 a) 2022-050: Being a by-law to confirm the proceedings of the Council meeting
held on Wednesday, May 11, 2022.
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Council Meeting Agenda - May 11 , 2022
20. Adjournment:
a) Motion to Adjourn.
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5.a) Minutes of Council meeting held on Wednesday, April 27, 2022.
The Township of Oro-Medonte
T Council Meeting Minutes
Township of
to Electronic Meeting
Proud Heritage,Exciting Future
Wednesday, April 27, 2022 9:01 a.m.
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria
Present: Leigh, Deputy CAO/Director, Development Services; Michelle Jakobi,
Director, Environmental Services; Donna Hewitt, Director, Corporate
Services; Shawn Binns, Director, Operations and Community Services;
Hugh Murray, Director, Fire & Emergency Services/Fire Chief; Tamara
Obee, Director, Human Resources; Garry McCartney, Chief Building
Official; Curtis Shelswell, Manager, Municipal Law Enforcement/Chief
Municipal Law Enforcement Officer; Derek Witlib, Manager, Planning
Services; Jenny Legget, Communications and Public Relations Officer;
Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Jason
Scharapenko, Information Technology Technician (IT); Zachary Astin, IT
Help Desk Technician (IT)
All Council and staff participated via Zoom platform.
1%6, Is
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair at the above noted time and called the meeting to
order.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
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Page 6 of 227
5.a) Minutes of Council meeting held on Wednesday, April 27, 2022.
Council Meeting Minutes — Wednesday, April 27, 2022.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C220427-1
Moved by Keane, Seconded by Greenlaw
Be it resolved that the agenda for the Council meeting of Wednesday, April 27, 2022 be
received and adopted, as amended, to add Item 4e) Robin Dunn CAO re: Solicitor-Client
privilege; Litigation Affecting the Municipality (918 Line 3 South).
Carried.
3. Disclosure of Pecuniary Interest:
None declare
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C220427-2
Moved by Hough, Seconded by Scott
Be it resolved that we do now go in Closed Session at 9.04 a.m. to discuss
• Trade secret or scientific, technical, commercial, financial or labour relations information,
supplied in confidence to the municipality (South Yard Roof Replacement).
• Solicitor-Client privilege; Litigation Affecting the Municipality (918 Line 3 South).
Carried.
Page 2 of 14
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5.a) Minutes of Council meeting held on Wednesday, April 27, 2022.
Council Meeting Minutes — Wednesday, April 27, 2022.
b) Motion to Rise and Report.
Motion No. C220427-3
Moved by Keane, Seconded by Veitch
Be it resolved that we do now Rise at 10:18 a.m. and Report on the Closed Session Item 4
e) Robin Dunn, CAO re: Solicitor-Client privilege; Litigation Affecting the Municipality (918 Line
3 South).
Carried.
e) Robin Dunn, CAO re: Solicitor-Client privilege; Litigation Affecting the Municipality (918
Line 3 South).
The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Andria Leigh,
Deputy CAO/Director, Development Services; Curtis Shelswell, Manager, Municipal Law
Enforcement/Chief Municipal Law Enforcement Officer; Derek Witlib, Manager, Planning
Services; Chris Williams and David Reiter, Aird & Berlis LLP.
Motion No. C220427-4
Moved by Hough, Seconded by DeSousa
Be it resolved
1 . That the confidential verbal information presented by Robin Dunn, CAO; Chris Williams
and David Reiter, Aird & Berlis LLP re: Solicitor-Client privilege; Litigation Affecting the
Municipality (918 Line 3 South) be received.
2. That staff and legal counsel proceed as directed by Council.
Carried.
Motion No. C220427-5
Moved by Veitch, Seconded by Greenlaw
Be it resolved that Rule 14.19a), as per the consolidated Procedural By-law No. 2017-165,
be suspended in order to allow the meeting to proceed past the 4 hour adjournment
requirement, if necessary.
Carried.
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5.a) Minutes of Council meeting held on Wednesday, April 27, 2022.
Council Meeting Minutes — Wednesday, April 27, 2022.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, April 13, 2022.
Motion No. C220427-6
Moved by DeSousa, Seconded by Hough
Be it resolved that the draft minutes of the
a) Council meeting held on Wednesday, April 13, 2022'
be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations/Presentations
None.
9. Open Forum:
One (1) individual provided comments with respect to Item 15b).
N4r
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5.a) Minutes of Council meeting held on Wednesday, April 27, 2022.
Council Meeting Minutes — Wednesday, April 27, 2022.
10.Reports of Municipal Officers for Action:
a) OCS2022-11, Roz Llewellyn, Supervisor, Facilities and Parks re: Oro-Medonte
Community Arena Food Concession.
Motion No. C220427-7
Moved by Scott, Seconded by Veitch
Be it resolved
1. That OCS2022-11, Roz Llewellyn, Supervisor, Facilities and Parks re: Oro-Medonte
Community Arena Food Concession be received and adopted.
2. That Council waive the provisions of the Township's Purchasing By-law (2004-112) to
award the contract for the operation of the Oro-Medonte Community Arena Food
Concession and vending machines to The Snack Shack for the 2022-23, 2023-24 and
2024-25 ice seasons for monthly rent as outlined in OCS2022-11.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreement.
Carried.
b) OCS2022-12, Roz Llewellyn, Supervisor, Facilities and Parks re: Brookstone Academy -
Carley and Eady Hall.
Motion No. C220427-8
Moved by Hough, Seconded by Keane
Be it resolved qmmbh. NEW
1. That OCS2022-12, Roz Llewellyn, Supervisor, Facilities and Parks re: Brookstone
Academy - Carley Hall and Eady Hall be received and adopted;
2. That Council approve the renewal of the facility rental agreement for Carley Hall for the
2022-2023 school year (including use in the summer of 2022);
3. That Council approve the proposed facility rental agreement with Brookstone Academy
for the use of Eady Hall for the 2022-2023 school year;
4. That both rental agreements be subject to review at the end of the agreement to
determine long term compatibility of the shared use of the halls;
5. And that the Director, Operations and Community Services be authorized to execute the
rental agreements with Brookstone Academy.
Carried.
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5.a) Minutes of Council meeting held on Wednesday, April 27, 2022.
Council Meeting Minutes — Wednesday, April 27, 2022.
c) DS2022-044, Garry McCartney, Chief Building Official re: Supply and Delivery of One (1)
Sport Utility Vehicle - Building Division.
Motion No. C220427-9
Moved by Veitch, Seconded by DeSousa
Be it resolved
1 . That DS2022-044, Garry McCartney, Chief Building Official re: Supply and Delivery of
One (1) Sport Utility Vehicle - Building Division be received and adopted.
2. That Request for supply and delivery of one (1) All-wheel Drive, Mid-sized Sport Utility
Vehicle be awarded to Sunrise Toyota for the purchase of a 2022 Toyota Rav4 (Gas) in
the amount of $32,117.00 plus HST.
3. That the Chief Building Official be authorized to execute the appropriate agreements on
behalf of the Township.
4. That the bidders be thanked and notified of Council's decision under the Chief Building
Official's signature.
Nk A& Nk Carried.
d) HR2022-01 , Tamara Obee, Director Human Resources re: Payroll and Human
Resources Information System (HRIS).
Motion No. C220427-1 Q
Moved by DeSousa, Seconded by Hough
Be it resolved
1 . That HR 2022-01, Tamara Obee, Director Human Resources re: Payroll and Human
Resources Information System (HRIS) be received and adopted.
2. That Council authorizes the purchase of ADP Workforce Now software as outlined in
H R2022-01 .
3. And that the Director, Human Resources be authorized to execute the service agreement
with ADP Workforce Now.
Carried.
11.Reports of Municipal Officers for Information Only:
a) Robin Dunn, CAO re: Update on COVID-19 Actions.
b) DS2022-062, Garry McCartney, Chief Building Official re: Building Division Quarterly
Stats Update January - March 2022.
c) CS2022-12, Jenny Legget, Communications & Public Relations Officer re: Corporate
Communications Update.
Page 6 of 14
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5.a) Minutes of Council meeting held on Wednesday, April 27, 2022.
Council Meeting Minutes — Wednesday, April 27, 2022.
Motion No. C220427-11
Moved by Greenlaw, Seconded by DeSousa
Be it resolved that the reports, as listed under Item #11, Reports of Municipal Officers for
Information Only, be received:
a) Robin Dunn, CAO re: Update on COVID-19 Actions.
b) DS2022-062, Garry McCartney, Chief Building Official re: Building Division Quarterly
Stats Update January - March 2022.
c) CS2022-12, Jenny Legget, Communications & Public Relations Officer re: Corporate
Communications Update.
Carried.
12.Reports of Members of Council: it
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Mayor H.S. Hughes; Councillors
Veitch, Keane, Scott and Greenlaw.
b) Councillor Scott re: Aggregate Resources Act Licence Moratorium.
Motion No. C220427-12 '%
7K7 %"N%O
Moved by Scott, Seconded by Keane
Whereas Ontario currently has over 5000 Aggregate Resources Act (ARA) Iicenced pits
and quarries located throughout the province that are able to meet the expected near and
mid-term needs of Ontario's construction industry;
And Whereas ARA licence applications continue to be submitted without a definitive
determination if there is a need for additional supply;
And Whereas there are 22 ARA properties that are zoned MAR1 as a Iicenced aggregate
pit/quarry with a total area of 1116.1 hectares or 2757.8 acres of land in the Township of
Oro-Medonte;
And Whereas gravel pits and quarries can cause the permanent destruction of natural
environments, habitats and countryside when not properly planned and managed;
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5.a) Minutes of Council meeting held on Wednesday, April 27, 2022.
Council Meeting Minutes — Wednesday, April 27, 2022.
And Whereas pits and quarries have negative social impacts on host communities in terms
of noise, air pollution, and truck traffic on haul routes;
And Whereas despite being heavy industry, mines are assessed at a reduced agricultural
rate;
And Whereas the urgent need to reduce greenhouse gas emissions in order to combat
climate change has brought awareness to the very high carbon footprint associated with
the production of concrete and asphalt which are major end-users of aggregates;
Now Therefore Be it resolved that the Province of Ontario be requested to impose an
immediate temporary moratorium on all new gravel applications, including expansions to
existing licensed sites, pending a broad consultation process that would include First
Nations, Township of Oro-Medonte, other affected Municipalities, independent experts and
scientists, to chart a new path forward for the extraction and processing of aggregates in
Ontario which:
i. Establishes criteria and processes for determining the need for new aggregate licences
(including the expansion to existing licenses);
ii. Establishes updated policies and restrictions for aggregate extraction below the water
table to reflect current groundwater sciences;
iii. Assesses the cumulative impacts of aggregate operations in terms of off-site impacts
to environmental systems; the groundwater regime and base flow contributions to area
watercourses and wetlands; area habitat including corridors; traffic along haul routes;
and, dust and noise emissions;
iv. Develops new guidelines for reprocessing and recycling of concrete and asphalt
products in order to ensure sustainable aggregate supplies;
v. Recommends a fair levy for aggregate extraction that includes environmental and
infrastructure maintenance costs to the local community of extraction and distribution of
aggregate;
vi. Recommends a property assessment category reflecting the heavy industrial use of
licenced lands;
vii. Provides greater weight to the input by local municipalities to lessen the social impacts
from aggregate extraction and truck haul routes through their communities;
viii. Provides clarity on the role of host municipalities under the Planning Act in decision
making on ARA licence site plan amendments;
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5.a) Minutes of Council meeting held on Wednesday, April 27, 2022.
Council Meeting Minutes — Wednesday, April 27, 2022.
ix. And Further That a copy of this Resolution be sent to the Honourable Doug Ford,
Premier of Ontario; the leaders of all Provincial Parties; the Honourable Greg Rickford,
Minister of Northern Development, Mines, Natural Resources & Forestry; the
Honourable Doug Downey; the Honourable Jill Dunlop; AMO; and the County of
Simcoe.
Unanimously Carried.
13.Announcements:
None.
14.Consent Agenda:
None.
15. Communications/Petitions-
b) Correspondence dated April 12, 2022 from Lori Hutcheson, President, Horseshoe
Valley Property Owners Association (HVPOA); and Linda DeLottinville, Member at
Large HVPOA Board re: Request for Council Approval for AED Installation,
Maintenance and Monitoring of Three (3) Placement Locations (Sweetwater Park,
Harbourwood Park and Bayview Memorial Park).
Motion No. C220427-13'
Ab
' - ' N
Moved by Hough, Seconded tbyScott
Be it resolved
1. That correspondence dated April 12, 2022 from Lori Hutcheson, President,
Horseshoe Valley Property Owners Association (HVPOA); and Linda DeLottinville,
Member at Large HVPOA Board re: Request for Council Approval for AED
Installation, Maintenance and Monitoring of Three (3) Placement Locations
(Sweetwater Park, Harbourwood Park and Bayview Memorial Park) be received.
2. And staff report back to Council as directed.
Carried.
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5.a) Minutes of Council meeting held on Wednesday, April 27, 2022.
Council Meeting Minutes — Wednesday, April 27, 2022.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C220427-14
Moved by Keane, Seconded by Veitch
Be it resolved that we do now go in Closed Session at 11.43 a.m. to discuss
• Solicitor-client privilege (Oro Station Development Co. Ltd.);
• Trade secret or scientific, technical, commercial, financial or labour relations
information, supplied in confidence to the municipality (South Yard Roof
Replacement).
Carried.
b) Motion to Rise and Report.
Motion No. C220427-15 It
Moved by Keane, Seconded by Veitch ,.
Be it resolved that we do now Rise at 12.58 a.m. and Report on the Closed Session
Items 4
c) Robin Dunn, CAO; Andria Leigh, Deputy CAO/Director, Development Services re-
Solicitor-client privilege (Oro Station Development Co. Ltd.).
d) Shawn Binns, Director, Operations and Community Services re: Trade secret or
scientific, technical, commercial, financial or labour relations information, supplied in
confidence to the municipality (South Yard Roof Replacement).
Carried.
Page 10 of 14
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5.a) Minutes of Council meeting held on Wednesday, April 27, 2022.
Council Meeting Minutes — Wednesday, April 27, 2022.
c) Robin Dunn, CAO; Andria Leigh, Deputy CAO/Director, Development Services re-
Solicitor-client privilege (Oro Station Development Co. Ltd.).
The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Andria Leigh,
Deputy CAO/Director, Development Services; John Mascarin, Aird & Berlis LLP.
Motion No. C220427-16
Moved by DeSousa, Seconded by Greenlaw
Be it resolved AO
1 . That the confidential correspondence dated April 25, 2022 from John Mascarin, Aird &
Berlis LLP and presented by Robin Dunn, CAO; Andria Leigh, Deputy CAO/Director,
Development Services and John Mascarin, Aird & Berlis LLP re: (Oro Station
Development Co. Ltd.) be received.
2. That staff and legal counsel proceed as directed by Council
Carried.
Recorded Vote Requested by Councillor DeSousa
Councillor DeSousa Yea
Councillor Greenlaw Nay
Deputy Mayor Hough Yea
Councillor Keane Yea
Councillor Scott " Yea
Councillor Veitch AP Yea
Mayor H.S. Hughes
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5.a) Minutes of Council meeting held on Wednesday, April 27, 2022.
Council Meeting Minutes — Wednesday, April 27, 2022.
d) Shawn Binns, Director, Operations and Community Services re: Trade secret or
scientific, technical, commercial, financial or labour relations information, supplied in
confidence to the municipality (South Yard Roof Replacement).
The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Andria Leigh,
Deputy CAO/Director, Development Services; Shawn Binns, Director, Operations and
Community Services.
Motion No. C220427-17
Moved by Keane, Seconded by Scott
Be it resolved J4
1. That the confidential verbal information presented by Shawn Binns, Director, Operations
and Community Services re: Trade secret or scientific, technical, commercial, financial or
labour relations information, supplied in confidence to the municipality (South Yard Roof
Replacement) be received.
2. That staff and legal counsel proceed as directed by Council.
Carried.
15. Communications/Petitions:
1\ N
a) Correspondence dated September 28, 2021 from Patricia Shellswell, Treasurer of The
Women's Institute of Clowes re: Application for Grant/Subsidy 2022.
Motion No. C220427-18qmb
_ .
Moved by Keane, Secondedtbyycott'
Be it resolved that Item 15a) be deferred pending Councillor Keane's report back to Council.
Carried.
Motion No. C220427-19
Moved by Veitch, Seconded by Greenlaw
Be it resolved
1. That the correspondence dated September 28, 2021 from Patricia Shellswell, Treasurer
of The Women's Institute of Clowes re: Application for Grant/Subsidy 2022 be received.
2. That Council approve the Application for Grant/Subsidy 2022 from Patricia Shellswell,
Treasurer of The Women's Institute of Clowes in the amount of $200.00 to be funded
from the 2022 Grant/Subsidy allocation,
3. That the applicant be advised of Council's decision under the Mayor's signature.
Deferred.
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5.a) Minutes of Council meeting held on Wednesday, April 27, 2022.
Council Meeting Minutes — Wednesday, April 27, 2022.
16.Notice of Motions:
None.
17.By-Laws:
a) 2022-038: A By-law to Appoint Municipal Law Enforcement Officers/ Provincial Offences
Officers and to Repeal By-law Nos. 2021-020, 2021-061 and any other applicable by-law
enacted to Appoint Municipal Law Enforcement Officer/Provincial Offences Officers
"Appointment By-law".
Motion No. C220427-20
Moved by Veitch, Seconded by Keane
Be it resolved that By-Law No. 2022-038.
a) 2022-038: A By-law to Appoint Municipal Law Enforcement Officers/Provincial Offences
Officers and to Repeal By-law Nos. 2021-020, 2021-061 and any other applicable by-law
enacted to Appoint Municipal Law Enforcement Officer/Provincial Offences Officers
"Appointment By-law".
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
-.191num— x lwhhb� 'x
18.Closed Session Items (Unfinished Items):
None.
19.Confirmation By-Law:
a) 2022-039: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, April 27, 2022.
Motion No. C220427-21
Moved by Greenlaw, Seconded by Veitch
Be it resolved that By-Law No. 2022-039: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, April 27, 2022 be read a first, second and third time,
passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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5.a) Minutes of Council meeting held on Wednesday, April 27, 2022.
Council Meeting Minutes — Wednesday, April 27, 2022.
20.Adjournment:
a) Motion to Adjourn.
Motion No. C220427-22
Moved by Scott, Seconded by DeSousa
Be it resolved that we do now adjourn at 1.06 p.m.
Carried.
Mayor, H.S. Hughes Clerk, Yvonne Aubichon
Page 14 of 14
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Report
Accessibility Advisory Committee
COUNTY OF
SIMCOEM Thursday, April 21, 2022^ Electronic �t
Chair: Doug Mein
u
Members Present: Councillor Barry Burton; Member Jan Dobson-Rose; Member
Susan Hamer; Member Fred Heyduk; Member Doug Mein; Township of Springwater
Councillor Anita Moore; and Township of Oro-Medonte Councillor Shawn Scott
Members Absent: Member Liz Grummett; Township of Adjala-Tosorontio Councillor
Ron O'Leary; and Township of Tay Councillor Sandy Talbot
Staff Present: Jennifer Marshall, Deputy Clerk, Township of Springwater; Yvonne
Aubichon, Clerk, Township of Oro-Medonte; Janette Teeter, Deputy Clerk, Township
of Oro-Medonte; Arfona Zwiers, Director of Housing; Brad Spiewak, Project Manager,
Maintenance Facilities; Jesse Marchand, Construction Projects Supervisor; Kelley
Swift-Jones, Museum Curator; Brendan Matheson, Experience Development
Coordinator; John Daly, County Clerk; Jonathan Magill, Deputy Clerk; and Katelyn
Johns, Legislative Coordinator
Also Present: Mike Neumann, Planmac Engineering; Amer Baz, Planmac
Engineering; Jeff Huang, Planmac Engineering
1 . Call to Order
The Chair called the meeting to order at 10.04 a.m.
2. Approval of Agenda
Resolution AAC-10-22
Moved by: Member Susan Hamer
Seconded by: Member Fred Heyduk
That the agenda for the April 21 , 2022, meeting of the Joint
Accessibility Advisory Committee be approved.
CARRIED
3. Disclosure of Pecuniary Interest
There were no items for this portion of the Agenda.
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4. Presentations and Delegations
There were no items for this portion of the Agenda.
5. Items of Reference
7 - 11 5.1. Terms of Reference
Terms of Reference
13 - 15 5.2. Workplan
AAC 2022 Workplan
6. Consent Items
There were no items for this portion of the Agenda.
7. Matters for Consideration
County of Simcoe
17 - 42 7.1. AAC 2022-058 - Simcoe County Museum Accessible Trail
(Presentation by: Mike Neumann, President, Planmac Engineering
Inc.)
Mike Neumann, President, Planmac Engineering Inc., gave a presentation
regarding the Simcoe County Museum Accessible Trail.
AAC 2022-058
AAC 2022-058 Schedule 1
AAC 2022-058 Schedule 2
Simcoe County Museum Accessible Trail Presentation
Recommendation AAC-11-22
Moved by: Member Fred Heyduk
Seconded by: Township of Oro-Medonte Councillor Shawn Scott
That Item AAC-2022-058 dated April 21, 2022 regarding the
conceptual design to develop an accessible trail at the Simcoe County
Museum be received; and
That subject to feedback and deliberations in the affirmative, that the
preliminary conceptual design attached as Schedule 1, completed by
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Planmac Engineering for a proposed 1 KM Simcoe County Museum
accessible trail, be recommended for approval.
CARRIED
43 - 77 7.2. Development in Bradford West Gwillimbury Update (Presentation by:
Jesse Marchand, Construction Projects Supervisor)
Arfona Zwiers, Director, Social Housing and Jesse Marchand, Construction
Projects Supervisor, gave a presentation regarding the Development in
Bradford West Gwillimbury Update.
Development in Bradford West Gwillimbury Update Presentation
Recommendation AAC-12-22
Moved by: Township of Oro-Medonte Councillor Shawn Scott
Seconded by: Member Susan Hamer
That the Development in Bradford West Gwillimbury Update
Presentation, dated April 21, 2022, be received.
CARRIED
79 - 87 7.3. Ontario Trails Council Draft Trailability Guidelines
2022 Draft Trailability Guidelines
Recommendation AAC-13-22
Moved by: Township of Springwater Councillor Anita Moore
Seconded by: Member Fred Heyduk
That the Ontario Trails Council Draft Trailability Guidelines be
received; and
That feedback on the Draft Trailability Guidelines be provided to the
Ontario Trails Council.
CARRIED
Township of Springwater
89 - 94 7.4. 2021 Annual Accessibility Status Report
2021 Annual Accessibility Status Report
Recommendation AAC-14-22
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Moved by: Member Susan Hamer
Seconded by: Member Fred Heyduk
That the report from the Deputy Clerk regarding the 2021 Annual
Accessibility Status Report dated April 21, 2022, be received.
CARRIED
95 - 102 7.5. Draft 2022 Election Accessibility Plan
Draft 2022 Election Accessibility Plan
Appendix A - Draft Election Accessibility Plan 2022
Recommendation AAC-15-22
Moved by: Township of Springwater Councillor Anita Moore
Seconded by: Township of Oro-Medonte Councillor Shawn Scott
That the report from the Deputy Clerk regarding the 2021 Annual
Accessibility Status Report dated April 21 , 2022, be received.
CARRIED
Township of Tay
There were no items for this portion of the Agenda.
Township of Adjala-Tosorontio
There were no items for this portion of the Agenda.
Township of Oro-Medonte
There were no items for this portion of the Agenda.
8. Other Matters for Consideration
There were no items for this portion of the Agenda.
9. Confidential Matters for Consideration
There were no items for this portion of the Agenda.
10. Adjournment
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Resolution AAC-16-22
Moved by: Township of Oro-Medonte Councillor Shawn Scott
Seconded by: Member Jan Dobson-Rose
That the April 21 , 2022, meeting of the Joint Accessibility Advisory
Committee be adjourned at 11 .45 a.m.
CARRIED
THIS COMMITTEE REPORT IS NOT TO BE CONSIDERED THE FINAL
DOCUMENT OF THE CORPORATION UNTIL APPROVED BY SIMCOE
COUNTY COUNCIL.
Next Meeting: July 21 , 2022
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COUNTY OF
SIMCOEAm
dolow
Joint Accessibility Advisory Committee (AAC)
Jointly Serving:
The Corporation of the County of Simcoe
The Corporation of the Township of Springwater
The Corporation of the Township of Tay
The Corporation of the Township of Oro-Medonte
The Corporation of the Township of Adjala-Tosorontio
Terms of Reference
Purpose
The Joint Accessibility Advisory Committee ("Committee") is established by the
Corporation of the County of Simcoe ("Simcoe"), the Corporation of the Township of
Springwater("Springwater'), the Corporation of the Township of Tay ("Tay"), the
Corporation of the Township of Oro-Medonte ("Oro-Medonte") and the Corporation of
the Township of Adjala-Tosorontio ("Adjala-Tosorontio") in accordance with Ontarians
with Disabilities Act 2001, and the Accessibility for Ontarians with Disabilities Act, 2005
("Acts"), and shall act as an advisory body in accordance with both Acts and all related
standards.
Responsibilities
The Committee shall:
a) Provide input on the preparation of the multi-year accessibility plans for
consideration by the respective municipal Council.
The plans will address and include steps that each municipality has taken and
plans to take with respect to the identification, removal and prevention of barriers
to persons with disabilities as required by legislation.
b) Advise on major accessibility issues related to the significant renovation,
operation, purchase or lease of buildings or structures or parts of buildings or
structures used as municipal buildings with special attention to those that the
public are encouraged to utilize through the review of site plans and drawings as
described within the Planning Act that the Committee selects as outlined in the
Site Plan Review Guideline document.
c) Advise on opportunities with respect to the identification and removal of barriers
to persons with disabilities at facilities owned or operated by the municipalities.
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COUNTY OF
SIMCOEAm
d) Advise on ways to improve opportunities for persons with disabilities with respect
to programs and services offered by the municipalities.
e) Perform other functions that are specified in the Regulations of the Acts.
Composition
The majority of Committee members must be person with disabilities as required under
the Acts and must be residents of the County of Simcoe. All members, when eligible to
vote, shall have one vote only. The Committee shall consist of ten to twelve members
as follows:
a) Five non-elected members who are persons with disabilities, with preference
given to appoint at least one eligible resident of:
• "Simcoe",
• "Springwater",
• "Tay„
• "Oro-Medonte", and
• "Adjala-Tosorontio".
b) Five elected officials. When possible, the elected officials will be persons with
disabilities.
• "Simcoe" Warden (ex-officio), or designate as recommended by the
Striking Committee and ratified by County Council,
• One member of"Springwater' Council,
• One member of"Tay" Council,
• One member of"Oro-Medonte" Council, and
• One member of"Adjala-Tosorontio" Council.
The County may, at their discretion, authorize the appointment of:
a) One citizen at large who may not be a person with a disability but who has
special interest or expertise in the identification or removal of barriers or has
specific expertise as a care giver to a person(s)with disabilities; and/or
b) A representative of an organization representing persons with disabilities.
Recruitment
All participating municipalities will be responsible for advertising recruitment
opportunities through local newspapers, local libraries, and relevant organizations
representing persons with disabilities.
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COUNTY OF
SIMCOEAm
dwswr
The participating municipalities will each be responsible for promoting recruitment
opportunities on their respective website and through their social media accounts and
gathering applications.
Each of the participating municipalities, at their own expense, may do enhanced
advertising.
Appointment of Members
Elected officials are to be appointed by their respective Council or in accordance with
their applicable by-laws or policies.
The respective Councils shall review the applications received within their municipality
and appoint one citizen appointee from their municipality and forward that name to the
County to form the committee membership.
Should one of the participating lower tier municipalities be unable to appoint their citizen
appointee, the County Clerk may forward any remaining applications received by the
County for their consideration.
Term of Appointment
a) Elected Officials:
• "Simcoe" Council member shall serve for the term of office;
• "Springwater' Council Member shall serve for the term as specified by
his/her Council;
• "Tay" Council Member shall serve for the term as specified by his/her
Council;
• "Oro-Medonte" Council Member shall serve for the term as specified by
his/her Council;
• "Adjala-Tosorontio" Council Member shall serve for the term as specified
by his/her Council.
b) Non-elected representatives:
• The term shall coincide with the term of Council.
• Representatives are eligible for re-appointment.
Members may be required to resign from the "Committee" if they have been absent for
three consecutive meetings without good cause.
Chair/Vice-Chair
The Chair and Vice-Chair of the "Committee" shall be elected at the first meeting of the
"Committee" every second year.
Page 3
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COUNTY OF
SIMCO A -
VOOO..••
Quorum
More than half of the members eligible to vote must be present in order to transact
business.
Meetings
Meetings may be scheduled as required each year to support staff reporting and the
advisory committee providing guidance and conducting facility reviews resulting in
improved accessible services and facilities. All meetings shall be held during the day at
a location to be determined.
Resources
The Clerk's Departments for"Simcoe", "Springwater", "Tay", "Oro-Medonte" and
"Adjala-Tosorontio"will share the responsibility for administrative support as
appropriate, including co-ordination of meetings, compilation of agenda material, and
meeting support.
Responsibility for creating and distributing the agendas and record of proceedings will
reside with "Simcoe".
Other staff resources by "Simcoe", "Springwater", "Tay", "Oro-Medonte" and "Adjala-
Tosorontio" will be available for their respective facility reviews and as required.
The effectiveness of having a joint"Committee"will be subject to review by all
participating municipal Councils at least once per term.
Reporting
The "Committee" shall report to the respective Councils, in accordance with the
provisions of their respective Procedure By-laws. The presentation of the Committee's
activities will be in the form of a report containing a record of those present at the
meeting, the items considered, and the recommendations of the "Committee". The
respective Councils may only consider and act on the recommendations within their
jurisdiction.
The "Committee" does not have the authority to specifically direct the activities of staff.
Remuneration
Non-elected representatives shall be compensated in accordance with the existing
policies of the Corporation of the County of Simcoe. Each participating municipality
shall reimburse "Simcoe" for all expenses associated with their non-elected
Page 4
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rWW
SICOUNTY OF
MCOE
representative for all regular meetings and facility reviews annually, effective January
2021.
Elected officials shall be compensated in accordance with existing policies of their
respective municipalities.
Non-elected representatives who are persons with disabilities will be provided, at the
expense of their respective municipality, with the resources related to their disability that
are deemed necessary for them to fully participate in the "Committee's" activities. The
resources could include such things as transportation, sign language, Braille translation
etc. Any equipment shall remain the property of respective municipality.
Terms of Reference Approved:
County Council: November 12, 2019
Township of Springwater: December 4, 2019
Township of Tay: February 12, 2020
Township of Oro-Medonte: November 27, 2019
Township of Adjala-Tosorontio: December 11, 2019
Page 5
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�oft
COUNTY OF
SIMCOEw
To: Joint Accessibility Advisory Committee
Agenda Section: Matters for Consideration
Division: CAO, Warden and Service Simcoe
Department: Museum
Item Number: AAC - 2022-058
Meeting Date: April 21, 2022
Subject: Simcoe County Museum Accessible Trail
Recommendation
That Item AAC-2022-058 dated April 21, 2022 regarding the conceptual design to develop
an accessible trail at the Simcoe County Museum, be received; and
That subject to feedback and deliberations in the affirmative, that the preliminary
conceptual design attached as Schedule 1, completed by Planmac Engineering for a
proposed 1 KM Simcoe County Museum accessible trail, be recommended for approval.
Executive Summary
This Item provides a preliminary conceptual design and estimated costing (not a firm
quotation) on the proposed development of an accessible trail at the Simcoe County
Museum. Staff is seeking feedback from the AAC in order to finalize the design.
Background/Analysis/Options
A multi-stakeholder project was completed in 2020 to restore over 100 acres of the former
`Midhurst Ballast Pit' on the Simcoe County Museum (Museum) property. The project has
created a unique forest habitat which is anticipated to eventually provide nesting habitat
for the endangered Kirtland's Warbler. Broader objectives included forest restoration,
habitat creation and the provision of educational opportunities.
Access to the area has been enhanced with the establishment of a 2.6 kilometre multi-use
loop trail called `Warbler Way', which links to the Simcoe County Loop Trail and the Trans-
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April 21, 2022 Joint Accessibility Advisory Committee - AAC 2022-058 Page 2
Canada Trail. Use of the existing trail has grown quickly and is enjoyed by walkers and
cyclists alike.
The Museum welcomes 30,000 visitors annually. The demographic includes people of all
ages and abilities, and the Museum strives to provide barrier free access on-site whenever
possible. Adding an accessible trail loop will provide additional opportunities for increased
visitation to the outdoor spaces and provide a barrier free outdoor experience. It will
provide a space for guided tours, museum programs, and activities that would benefit
residents and visitors of all ages and abilities. An accessible trail at the Museum site aligns
well with other County initiatives including Age-Friendly Simcoe County and the Simcoe
County Trails Strategy.
The Simcoe County Museum, Forestry, Planning and Tourism Simcoe County procured to
engage a consultant for construction of an Accessibility for Ontarians with Disabilities Act
(AODA) compliant trail section.
Staff is seeking feedback on the preliminary conceptual design completed by Planmac
Engineering for the proposed one-kilometre Simcoe County Museum accessible trail.
Financial and Resource Implications
The Trails Connecting Communities Program (TCCP) funded $25,000 in 2021 to complete
the draft detailed design plan by Planmac Engineering.
Relationship to Corporate Strategic Plan
To preserve, conserve, and safeguard our environment and natural resources, while
recognizing opportunity, innovation, and the needs of our community.
Reference Documents
There are no reference documents associated with this Item.
Attachments
Schedule 1 — Planmac Accessible Trail Design — DRAFT
Schedule 2 — Planmac Accessible Trail Tender List
Prepared By: Brendan Matheson, Tourism Simcoe County Experience
Development Coordinator
Kelley Swift Jones, Curator, Simcoe County Museum
Form Issued February 2021
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April 21, 2022 Joint Accessibility Advisory Committee - AAC 2022-058 Page 3
Approvals Date
Allan Greenwood, Director of Public Affairs March 4, 2022
Trevor Wilcox, General Manager, Corporate Performance April 6, 2022
Mark Aitken, Chief Administrative Officer April 11, 2022
Form Issued February 2021
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Schedule 2 Accessibility Advisory Committee AAC 2022-058 Page 1 of 1
Warbler Simcoe Trail Design and Tender Preperation-Cost Estimate
Item No. Spec. Description Unit Est.Qty. Contract UnitExtended Price
Section 1.0-General
1 Mobilization&Demobilization L.S. 1.0 $ 15,000.00 $ 15,000.00
2 MUNI.706 Traffic Control,Signing and Road Maintenance L.S. 1.0 $ 5,000.00 $ 5,000.00
3 Utility Protection and Support L.S. 1.0 $ 1,500.00 $ 1,500.00
4 Bonds and Insurance L.S. 1.0 $ 20,000.00 $ 20,000.00
Section 1.0-Totall $ 41,500.00
Section 2.0-Environmental
MUNI 805,MUNI 1860,
1 OPSD 219.110, Environmental Protection-Silt Fence(Allowance) m 200.0 $ 35.00 $ 7,000.00
OPSD 219.130
2 MUNI 201 Clearing and Grubbing m2 3,850.0 $ 20.00 $ 77,000.00
Section 2.0-Total $ 84,000.00
Section 3.0-Road Works
1 MUNI 206,MUNI 501, Earth Excavation,Grading m3 1,540.0 $ 60.00 $ 92,400.00
MUNI 510
MUNI 102,MUNI 206,
2 MUNI 301,MUNI 501, 300mm Granular A t 2,690.0 $ 110.00 $ 295,900.00
MUNI 1010,MUNI 1004
3 MUNI 1010,MUNI 1004 100mm Limestone Screenings m2 2,770.0 $ 35.00 $ 96,950.00
4 Removable Bollard Each 7.0 $ 1,000.00 $ 7,000.00
5 MUNI 709,MUNI 2001 Information Signs Each 4.0 $ 900.00 $ 3,600.00
6 Bicycle Rack Each 2.0 $ 2,000.00 $ 4,000.00
7 Bench Each 4.0 $ 3,000.00 $ 12,000.00
8 150mm Concrete pad for Bicycle Rack and Each 6.0 $ 2,500.00 $ 15,000.00
Benches
Section 3.0-Total $ 526,850.00
Sub-total $ 652,350.00
Contingency 20% $ 130,470.00
Total Tender Amount $ 782,820.00
HST 13% $ 101,766.60
T
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Hiking Trail Itti- Fmtac+ml
public
®NTARIQ L entities
Trailabi
I itTRAILS
COUNCIL
Guidelines
A trail user can minimize most of the risks encountered on a trail with effective pre-planning.
Therefore, it is imperative that trail stewards inform potential trail users of what to expect on the trail,
what provisions they will need and provide that information in a format that is consistent across the
province.Doing so will assist the trail user in making an informed decision as to whether this trail is within
their abilities to use the trail thereby improving the users trail experience.
Trailability focuses on the individuals own level of trail-use readiness. Recreational trails, in Ontario, are
provided from the perspective of"users assume all risks'.The Ontario Trails Council's idea of trailability
is a series best practices that allow users to self assess their level of preparedness insofar as their physical
ability to use the trail.Along with the characteristics of the trail,the trail steward can provide information
to users as to what provisions the user should bring to the trail. Use of this tool will be optional. If a trail
organization chooses to adopt the methodology included in this document,the trail steward must comply
with the provisions of this document.
Trailability of the trail
Trail Permitted Trail Other
Trail Length Accessibility
Classification Users Difficulty Amenities
Wiest Area—Yes
Washroom—Yes
7,253rn Cellsenrice—Na
Class 2 �lhhours
The colours of the circles are provided as a visual clue as to the level of preparedness for the trail,where
Green — lowest level of preparedness and user effort (for a physically fit individual), Blue — low to
moderate, Black—moderate to high and Red—highest or restricted level of preparedness.
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The words must,should and may are used throughout this document,where:Must indicates a mandatory
condition;Should indicates an advisory condition;May indicates a permissive condition.
Use of this Trailability tool combined with the OTC Trail Classification, which identifies such things as
surface conditions of the trail and frequency of maintenance, should: 1) minimize the number of users
becoming overwhelmed by an unexpected trail environment requiring emergency assistance; and 2)
improve the users trail experience.
The columns shown in the above table are defined as follows.
Column 1—Trail Classification
The Ontario Trails Council(OTC)has developed a Trail Classification that describes the trail:the tread type
(asphalt or concrete,compacted granular,natural)and width of the tread,the environment within which
the trail is located(urban,natural,wilderness)and the level of maintenance among other things.The trail
steward must include which OTC Classification their trail falls within at the kiosk or standalone sign and/or
website and provide a description as to how their trail fits into the classification.
Column 2—Permitted Uses
Permitted uses prepares users for the alternate modes of travel that may be on the trail. The coloured
circle emphasizes the type of users, where a hiking only trail has a green circle, a non-motorized- multi
use trail is blue, black is used for a motorized multi-use trail and red for a motorized only trail.The blue,
black and red circle must include all permitted users.As an option, if there are seasonal variations in trail
uses,consider swapping out the seasonal changes at the beginning and end of the winter season thereby
reducing the number of symbols within the circle.
(i) (DE) e
Column 3—Trail Length
There are 4 categories for trail length,a trail that is less than 5 kilometers in length is green, blue is a trail
<10km, black is<20km and red is>20km.At the kiosk the trail steward must post the appropriate colour
and within that circle identify the actual length of the trail to the nearest meter,see the example on page
1.
<_5km <_10km <_20km >20km
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In addition to the actual length of the trail,the trail steward may add below the length the time it would
take for an able body person to hike the trail, see table page 1. For linear trails,the trail length must be
the total of the distance in and out.
Column 4—Trail Difficulty
To determine how difficult it is for a user to hike a trail, is tenuous.For one person a hike of a trail may be
an easy task,for another person on the same trail the effort required may be significant.Whether a trail
has a constructed or natural tread,minimal change in longitudinal grade,firm walking surface or a walking
surface strewn with boulders all these elements have a role in how difficult a trail will be to navigate.To
assist a trail user in determining their ability to use the trail the 4 colours green, blue, black and red are
used to provide a visual clue as to the level of physical effort that will be required.Added to the coloured
circle will be the maximum longitudinal grade that will be encountered on the trail expressed as"Rise over
Run"where for example a "Max 1:8" means a rise in elevation of 1m in an 8m length of trail. NOTE:the
trail steward may choose to add percent grade to the icon along with the rise over run information.
Max 1:20 Max 1:15
To assign a trail to a specific colour the following guideline is provided:
Green—to be assigned to the Green circle the longitudinal (running) grade must be relatively level (flat),
smooth and even over the length of the trail. Longitudinal grade will be 1:20 or flatter.The trail would be
considered an easy walk for a physically fit person.
Blue—is a trail with small hills that gently rise and fall.The rolling nature of the terrain may not extend
over the entire length of the trail.The trail may transition from flat to rolling. Isolated areas of flat terrain
must not be taken into consideration when assigning the trail to the blue level of difficulty. If the
longitudinal grade of the trail is greater than 1:20, to remain AODA compliant, the trail must have rest
areas as per the requirements of AODA. The trail would be considered minimal to modest effort for a
physically fit person to hike this trail.
Black— is a trail that transitions from rolling hills to a more robust, rugged terrain where the tread and
surrounding land is uneven,there are fewer than 25 five-meter(5m)ground contours per kilometer with
a maximum longitudinal grade, rise or fall, of less than or equal to 1:8. Isolated areas of flat or rolling
terrain must not be taken into consideration when assigning the trail to the black level of difficulty. If a
person with a mobility issue cannot traverse the trail with assistance the trailability symbol for accessibility
must be red. The effort required for a physically fit person to hike this trail is increasing over a blue or
green trail.
Red—represents a trail with the highest degree of physical effort for a physically fit person and is a trail
that has rugged terrain where the tread and surrounding land is uneven,there are greater than 25 five-
meter(5m)ground contours per kilometer and the maximum longitudinal grade rise orfall is>1:8.Isolated
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areas of flat or rolling terrain must not be taken into consideration when assigning the trail to the red level
of difficulty.
Column 5—Accessibility
0 ) E) E) &
E
To assign a level of preparedness,for a person with a disability,a green circle means the trail is fully AODA
complaint.
A trail with a blue circle represents a trail where a person with a disability may require an able-bodied
person to assist them as they traverse the trail,as the trail is not fully AODA complaint.The trail steward
must describe on their website what elements of the trail do not comply with AODA and why assistance
is required.
A trail with a black circle represents a trail where a person with a disability must have an able-bodied
person with them to assist them as they traverse the trail, as the trail is not AODA complaint.The trail
steward must describe on their website what elements of the trail do not comply with AODA and why
assistance is required.
A red circle with a red slash through the symbols identifies a trail where a person with a disability must
not use the trail even with an able-bodied person to assist them.
Column 6—Other Amenities
This column is optional but provides an opportunity for the trail steward to describe the amenities that
are located along the trail such as rest areas, washroom facilities and whether the washroom is fully
accessible,cell service availability and so on.
Posting the Trailability Table
At the trailhead on the kiosk sign, the Trailability table as shown on page 1 along with all provisions
required by the user must be displayed in a prominent location. If there is no kiosk,the Trailability table
and the provisions required must be posted as a standalone sign.At secondary entrances,the Trailability
table and the provisions required should be posted as a standalone sign.
To save real estate on the kiosk or standalone sign, the trail steward could place a QR code on the sign,
linked to the trail's website.The web page must include the Trailability table as shown on page 1 and all
provisions required to ensure the trail user is prepared to embark on this trail.
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Multi-Loop Trails
On a trail with multiple loops, a Trailability table must be created for each loop and posted on the kiosk
sign or standalone sign, as per the following example. If each loop has different requirements for
provisions the list of provisions must accompany the Trailability table for that loop.To save real estate on
the kiosk or standalone sign, the trail steward could place a QR code on the sign, linked to the trail's
website.
ABC Trail — Sugar Maple Loop r
Trail Permitted Trail Other
Classification Users Trail Length Difficulty Accessibility Amenities
Rest Area—Yes
Washroom—Yes
/'� (D (D (D (9
Cell Service—No
Class 2
ABC Trail — Snake Loop f
Trail Permitted Trail Other
Classification Users Trail Length Difficulty Accessibility Amenities
Rest Area—Yes
Washroom—Yes
(D (39 (D
Cell Service—No
Class 2
ABC Trail — Hummingbird Loop
Trail Permitted Trail Other
Classification Users Trail Length Difficulty Accessibility Amenities
Rest Area—Yes
Washroom—Yes
Class 4 �� 15�253m Cell Service—No
3 hours
g &
On multiple loop trails where the Trailability changes from loop to loop,the trail steward must include on
the wayfinding signage the Trailability symbols for each loop as per the example below. Doing so will
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ensure trail users do not embark on a loop for which they do not have sufficient provisions or where trail
difficulty and/or accessibility are beyond their abilities.To standardize the wayfinding sign and for ease of
use and to quickly receive information users require,at an intersection where multiple loop options are
available(see below)the Trailability symbols on a wayfinding sign must be organized linearly from left to
right along the bottom of the sign with the permitted uses on the left, length next, difficulty third and
accessibility far right. Trail classification should be included between the length and difficulty symbols.
NOTE: For clarity, if Trailability is the same for all loops there is no need to add Trailability symbols to the
wayfinding sign.
i
0 Class 2 L
D now 5 Class 2
�� 15,253m Class 4 '�� '•
/1 3 hours
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Provisions Required
The purpose of this guideline is to prepare users for what type of trail they will be embarking upon. Part
of that preparation will be knowing what provisions are needed,such as: hydration, nourishment,
appropriate footwear, appropriate clothing, maps,GPS and so on.Trail stewards must comply with one
of the two options for posting the provisions each trail user should have with them;Option 1 list the
provisions on the kiosk or standalone sign or Option 2 post a QR code on the kiosk or standalone sign
linked to the trail's website page where this information would be posted.
Trailability Colours, Symbol Size and Legibility
The circle size should be a minimum of 120mm in diameter with a width of a minimum of 15mm. If the
circle contains a single symbol the symbol size is 80mm in height.Where more than one symbol is
required and where one activity is the predominant activity the predominant activity symbol should be
60mm in height and for the other activities the symbol size should be reduced to 40mm. If there is no
predominant activity all symbols should be 40mm in height. If the number of symbols makes the 120mm
diameter circle too congested,the diameter of the circle can be increased. For the length of the trail,the
characters must be of a height to be prominently displayed within the 120mm circle and the time, if
included,should be%the height of the length characters. If Trailability symbols are used on wayfinding
signage the symbol can be reduced to 25%of the size shown below.
120 mm
E �� E
E
v o
CID
Courtesy Cedar Signs
For consistency across for all trails,the colours,character and symbol sizes and dimensions of the circles
must be as follows.
Trailability Colours
C M y K Pantone
Green 100 0 64 31 354 C
Blue 64 54 0 22 2726C
Black 50 25 0 87 Black 6 C
Red 0 100 100 0 3546 C
Legibility means, the physical attributes of a sign that allow for differentiation of its letters, words,
numbers,or symbols.At the trailhead,trail users will generally be reading the kiosk signage while standing
at the sign.Guidelines include:
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• for best legibility,a maximum reading distance of 6m from the sign should be used
• the font used should be sans-serif such Helvetica,Century,or Clearview
• text in the body of the message must be a minimum of 10mm in height at the 6m reading distance.
• text should utilize both upper and lower case letters for best readability
• headers,titles,other important information may use a larger text height.
• use pictograms and symbols to replace text as much as possible.
• Be concise with your message,avoid too much verbiage
To be legible the following guideline is provided to determine message elements sizes.
Vehicular speed — — — 0-15 km/h 20-30 km/h 35-40 kmlh 45-60 km/h 65-75 km/h 80-90 km/h 95+km/h
Pedestrian viewing distance 6 m 9 m 12 m 15 m 30 m 50 m 60 m 75 m 90 m 120 m
The unit"x" 10 mm 15 mm 20 mm 25 mm 50 mm 75 mm 100 mm 125 mm 150 mm 200+mm
Arrow size(3x) 3D mm 45 mm 60 mm 75 mm 150 mm 225 mm 300 mm 375 mm 450 mm 600 mm
Character size(1x) 10 mm 15 mm 20 mm 25 mm 50 mm 75 mm 100 mm 125 mm 150 mm 200 mm
Symbol size(4x) 40 mm 60 mm 80 mm 100 mm 200 mm 300 mm 400 mm 500 mm 600 mm 800 mm
Symbol size(Bx) 80 mm 120 mm 160 mm 200 mm 400 mm 60D mm 800 mm 1000 mm 1200 mm 1600 mm
Distance size(1 x) 10 mm 15 mm 20 mm 25 mm 50 mm 75 mm 100 mm 125 mm 150 mm 200 mm
Source—Parks Canada Exterior Signage,Standards and Guidelines
Acknowledgements
This document was created by the Ontario Trails Council (OTC)Technical Working Group with input by
the OTC Risk and Liability Working Group.
OTC Risk and Liability Working Group
Dan Andrews, Lake Simcoe Region Conservation Authority(co-chair)
Brian Anderson, Intact Public Entities(co-chair)
Wayne Terryberry, McMaster University
Bill Mungall, Hike Ontario
Patrick Connor,Ontario Trails Council
Jeff Jackson, Direct Bearing Consultants
Garrett Hutson, Brock University
Zane Davies,Treadscape
Niall Lobely,City of Kitchener
Kasey Livingston,City of Hamilton
Robert Barnett,City of Hamilton
Jeff Price, Intact Public Entities
Mike Muldoon, Northumberland County
Adam Brylowski,Bruce Trail Conservancy
Denise Erikson,Ontario Federation of All Terrain Vehicles
Carolyn Richards, Kawartha ATV&Ontario Federation of Trail Riders
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OTC Technical Working Group
Brian Anderson, Intact Public Entities
Zane Davies,Treadscape
Robert Barnett,City of Hamilton
Jeff Price, Intact Public Entities
Dan Andrews, Lake Simcoe Region Conservation Authority
Mike Muldoon, Northumberland County
4*4
Via
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Township of Committee Report
J Springwater
To: Joint Accessibility Advisory Committee
From: Jennifer Marshall, Deputy Clerk
Date: April 21, 2022
Subject: 2021 Annual Accessibility Status Report
Report Highlights
• Council approved the 2021-2025 Multi-Year Accessibility Plan in 2020.
• As per the AODA, annual status reports need to be presented outlining updates
and implementation of the Plan and be posted on the Township's website.
• In 2021 the Township had many achievements in relation to the Integrated
Accessibility Standards including the implementation of new technology in a
number of areas to enhance accessibility for residents and streamlining
processes.
Recommendation
That the report from the Deputy Clerk regarding the 2021 Annual Accessibility Status
Report dated April 21, 2022, be received.
Background
As required under the Accessibility for Ontarians with Disabilities Act (AODA), section
4(1) of the Integrated Accessibility Standards Regulation (IASR) states that
municipalities shall establish, implement, maintain and document a multi-year
accessibility plan that outlines an organization's strategy to prevent and remove barriers
and meet its requirements under the Act and regulations.
The Township of Springwater's 2021-2025 Multi-Year Accessibility Plan was approved
by Council in 2020, and as required an annual status report is prepared on the
implementation of the Plan as per legislation. The status report allows the Township to
outline and communicate the past year's achievements in regard to accessibility.
Springwater is committed to achieving a barrier free community and is proud of the
goals it has achieved thus far.
Conclusion
The Township's Multi-Year Accessibility Plan primarily focuses on the five (5) Integrated
Accessibility Standards that have phased in compliance deadlines. These standards
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were established to prevent and remove barriers for people with disabilities. The
standards are:
• Information & Communication
• Employment
• Transportation
• Design of Public Spaces
• Customer Service
Below is a summary of the Township's achievements for 2021 in relation to the
standards that were outlined in the Multi-Year Plan. In accordance with the Accessibility
for Ontarian with Disabilities Act, the Township's 2021 Annual Accessibility Status
Report is posted to the Township's website.
Customer Service Standard
The standard outlines requirements for removing barriers for people with disabilities so
they can access goods, services, and/or facilities.
2021 Achievements
• In November 2021, the Clerk's Department launched CivicWeb Portal, an
interactive, easy-to-use tool for all things related to Township Council and
Committees. The Portal increases public engagement, increases accountability
and transparency, and allow for a centralized location to access up-to-date
agendas, minutes, and records.
• The Springwater Township Public Library offered curbside pick-up to patrons for
physical materials and made safe accommodations when required.
• To participate in "Mark it Read" for Dyslexia Awareness the Township and
Springwater Township Public Library, Elmvale Branch offered a Dyslexia
Awareness Panel of tweens/teens who shared their experiences with dyslexia.
• Two Springwater Township Public Library staff members took "Blindness
Etiquette" training through the CNIB.
• All Springwater Township Public Library staff members took training on Dyslexia
Awareness and reading disabilities, Workplace Diversity, and Inclusion training.
• Springwater Township Public Library staff members participated in Mental Health
training, Understanding Gender and Sexual Identity training and Truth and
Reconciliation training.
• All Township employees completed AODA Customer Service Standards
Refresher Training.
• All new Township employees completed the required AODA orientation training
on HRdownloads, a human resource information system that tracks and keeps
required records of all training completed. The training included accessible
customer service, other Ontario accessibility standards and aspect of the Ontario
Human Rights Code that relates to persons with disabilities.
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• The Township implemented an online portal, using a software called CityView, to
apply for building permits and to submit by-law enforcement complaints, making
the process more accessible and streamlined for residents and Township
employees.
• Council approved the use of alternative vote methods; the use of in-person
electronic and remote internet/telephone voting for the 2022 municipal election.
This method allows for a more accessible municipal election for Springwater
residents, allowing them to vote from the comfort of their home or place of work
and utilize the tools and equipment that meet their specific needs. By including
the in-person option, residents who need assistance can come to a physical
voting location.
Information & Communications Standard
The standard outlines requirements for organizations to create, provide, and receive
information and communications that are accessible for people with disabilities.
2021 Achievements
• The Springwater Township Public Library added a greater selection of free digital
resources such as PressReader, a global magazine and newsprint app and
Kanopy, an online streaming movie service.
• The Springwater Township Public Library added decodable books for those with
dyslexia and reading disabilities.
• Virtual programming offered by the Springwater Township Public Library included
closed captioning.
• The Springwater Township Public Library continued to offer resources such as:
o CELA Library Collection for any person who has trouble reading print
because of a visual, physical, or learning disability
o Audio books on CD, Playaway and downloadable, including DAISY
(Digital Accessible Information Systems) audio books
o C-Pen Scanning Reader pens (that read text aloud)
o Large print books
o WonderBooks.
• The Township continued to incorporate accessibility features into both internal
and external documents including webpages created by its many departments
and external consultants.
• The Township continued to utilize accessible templates for reports to Committees
and Council helping to ensure agenda items are accessible.
• The Township continued to live stream all Council meetings to YouTube, with
meetings being held virtually via Zoom due to the COVID-19 pandemic.
• The Township continued to utilize a software application called Siteimprove to
regularly check the accessibility features of the public website, based on criteria
set out in the Web Content Accessibility Guidelines (WCAG 2.0).
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• The Township continued to ensure all COVID-19 signage at all facilities was
accessible throughout 2021.
Design of Public Spaces
The design of public spaces standard outlines the need for newly constructed or
redeveloped public spaces to be accessible for people with disabilities.
2021 Achievements
• An accessible walking trail was constructed at the Anten Mills Community
Centre.
• The new Elmvale Food Bank parking lot was painted with lines ensuring the
required number of accessible parking spots, access aisles and signage were
incorporated.
Joint Accessibility Advisory Committee
The Township continued to participate in the Joint Accessibility Advisory Committee
with the County of Simcoe, Township of Tay, Township of Oro-Medonte and Township
of Adjala-Tosorontio. This joint committee has many benefits and provides for a broader
perspective of accessibility needs and the opportunity to comment on County wide
initiatives. Springwater has one community member representative, Liz Grummett and
one elected official representative, Councillor Moore, that sit on the Committee.
2021 Achievements
Due to COVID-19, the Committee did not meet in-person and held four virtual meetings
in 2021.
• The Committee reviewed and received the Township's 2020 Annual Status
Report.
• The Committee reviewed the proposed walking trail at the Anten Mills
Community Centre and its various accessible features like benches, the trail
surface and entrances to the trail.
• The Committee approved it's 2022 work plan that was prepared by the
participating municipalities which outlines the Committee's objectives for the year
in conjunction with each municipalities Multi-Year Accessibility Plans.
• The Committee was able to complete virtual facility reviews for the three
branches of the Tay Township Public Library, the Township of Adjala-Tosorontio
Accessibility Updates to 3 Municipal Public Parks, and the Township of Adjala-
Tosorontio and Township of Oro-Medonte's Administration Centres.
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General
Events such as proclamations, flag raisings and social media campaigns are an
important way for the Township to promote accessibility and disability awareness
throughout the Township.
2021 Achievements
• The Township of Springwater and the Springwater Township Public Library
participated in the first ever flag raising in Canada for Dyslexia Awareness.
Compliance Reporting
2021 Achievements
• The Township completed it's 2021 Accessibility Compliance Report and
submitted it to the Ministry for Seniors and Accessibility by the December 31st
deadline.
Financial Implications
The costs incurred for the achievements outlined in this report were funded through the
corresponding departmental budgets.
Pillars of Commitment
The above initiative supports the following Strategic Pillars of Commitment:
• Community Development
Approvals
Submitted by: Jennifer Marshall, AMP, Deputy Clerk
Reviewed by: Renee Ainsworth, Dipl. M.A, AOMC, Clerk
Financial Implications Jas Rattigan, CPA, CGA, Director of Finance
Reviewed by:
Approved by: Jeff Schmidt, CPA, CGA, Chief Administrative Officer
C05 4/5/2022 2:50 PM 2676314
Version Code:
SHARE D\C-Council,Boartls,By-Laws and Resolutions\C05 Committees and Boards of Council\Joint Accessibility Advisory Comm ittee\05
Reports to Committee\2022
Applicable Municipal Policy or Legislation
Accessibility for Ontarians with Disabilities Act (AODA)
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Attachments
Not Applicable
Background or Relevant Reports on Subject
2021-2025 Multi-Year Accessibility Plan
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Township of
J Springwater Committee Report
To: Joint Accessibility Advisory Committee
From: Jennifer Marshall, Deputy Clerk
Date: April 21, 2022
Subject: Draft 2022 Election Accessibility Plan
Report Highlights
• The next municipal election is schedule for October 24, 2022.
• The Township is required to have an Election Accessibility Plan under the
Municipal Elections Act.
• The Township of Springwater is offering in-person electronic and remote
internet/telephone voting for the 2022 election.
Recommendation
That the report from the Deputy Clerk regarding the Draft 2022 Election Accessibility
Plan dated April 21, 2022, be received.
Background
The Township of Springwater's Clerks Department are currently preparing for the 2022
municipal and school board election that will take place on October 24, 2022. The
election is regulated by the Municipal Elections Act, 1996, as amended. On September
1, 2021, Township Council authorized the use of in-person electronic and remote
internet/telephone voting for the 2022 municipal election. As required under the Act, an
Election Accessibility Plan has been drafted for review, attached as Appendix A.
Conclusion
Springwater's Clerks Department is seeking the input of the Joint Accessibility Advisory
Committee before finalizing the Township's Election Accessibility Plan.
Financial Implications
There are no financial implications associated with this report.
Pillars of Commitment
The above initiative supports the following Strategic Pillars of Commitment:
• Infrastructure, Financial Management & Service Delivery
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Approvals
Submitted by: Jennifer Marshall, Deputy Clerk
Reviewed by: Renee Ainsworth, Dipl. M.A, AOMC, Clerk
Financial Implications Jas Rattigan, CPA, CGA, Director of Finance
Reviewed by:
Approved by: Jeff Schmidt, CPA, CGA, Chief Administrative Officer
C05 4/5/2022 2:53 PM 2667146
Version Code:
SHARE D\C-Council,Boartls,By-Laws and Resolutions\C05 Committees and Boards of Council\Joint Accessibility Advisory Comm ittee\05
Reports to Committee\2022
Attachments
Appendix A— Draft 2022 Elections Accessibility Plan
Page 2 of 2
Page 115 of 227 Page 96 of 102
5.b) Minutes of Joint Accessibility Advisory Committee meeting held on T...
Appendix A
Township of www.springwater.ca
22 Nursery Road
Springwater Minesing, Ontario
L9X1A8 Canada
Election Accessibility Plan
Township of Springwater
A. Purpose
The Township of Springwater is committed to the promotion of an accessible
municipality in compliance with the Accessibility for Ontarians with Disabilities Act, and
meeting the accessibility needs of persons with a disability in a timely manner.
The Clerk shall have regard to the needs of electors with disabilities and give
consideration to the Accessibility for Ontarians with Disabilities Act, 2005 as amended
and the Municipal Elections Act, 1996 as amended, while providing all eligible electors
full access and the right to vote during the election.
The Election Accessibility Plan will be in conjunction with the Township of Springwater's
Multi-Year Accessibility Plan and the Accessibility Policy.
B. Definitions
Accessible Communications means depending on the situation and the person's
needs, the format of communication may be altered to better suit the customer. The
communication can be made more accessible in various ways including, but not limited
to, changing the usual method of communication or using an assistive device for
service.
Accessible Formats may include, but are not limited to, large print, plain language,
recorded audio, or electronic, such as Word, PDF, or HTML, Braille, and other formats
usable by persons with disabilities.
Assistive Device is a technical aid, communication device, or medical aid modified or
customized that is used to increase, maintain or improve the functional abilities of
people with disabilities.
Barrier is anything that prevents a person with a disability from fully participating in all
aspects of society because of their disability, including a physical barrier, an
architectural barrier, information or communication barrier, an attitudinal barrier, or a
policy or practice.
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5.b) Minutes of Joint Accessibility Advisory Committee meeting held on T...
Appendix A
2
Communication means the process of providing, sending, receiving and understanding
information.
Communication Supports may include, but are not limited to, captioning, alternative
and augmentative communication supports, plain language, sign language, and other
supports that facilitate effective communication.
Council means the Council for The Corporation of The Township of Springwater.
Customer Service means the provision of goods or services that members of the
public are allowed to use.
Disability means (as defined in the Accessibility for Ontarians with Disabilities Act,
2005):
a. Any degree of physical disability, infirmity, malformation or disfigurement that is
caused by bodily injury, birth defect or illness and, without limiting the generality
of the foregoing, includes diabetes mellitus, epilepsy, a brain injury, any degree
of paralysis, amputation, lack of physical co-ordination, blindness or visual
impediment, deafness or hearing impediment, muteness or speech impediment,
or physical reliance on a guide dog or other animal or on a wheelchair or other
remedial appliance or device,
b. A condition of mental impairment or a developmental disability,
C. A learning disability, or a dysfunction in one or more of the processes involved in
understanding or using symbols or spoken language,
d. A mental disorder, or
e. An injury or disability for which benefits were claimed or received under the
insurance plan established under the Workplace Safety and Insurance Act, 1997.
Election is the process of a public vote to select a person(s) for municipal or school
board office.
Personal Assistive Device means an assistive device that those with a disability may
bring with them, such as a walker or a personal oxygen tank, which aid in their day-to-
day functions.
Principles of Dignity means that policies, procedures and practices that respect the
dignity of a person with a disability are those that treat them as customers and clients,
who are as valued and as deserving of effective and full service as any other customer.
Service delivery needs to take into account how people with disabilities can effectively
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5.b) Minutes of Joint Accessibility Advisory Committee meeting held on T...
Appendix A
3
access and use services.
Principle of Equal Opportunity means having the same chances, options, benefits
and results as others. In the case of services, people with disabilities have the same
opportunity to benefit from the provision of goods and services as others. They should
not have to make significantly more effort to access or obtain service and they should
not have to accept lesser quality or more inconvenience. Equal opportunity can best be
reached by taking steps to ensure that individual needs are taken into account when
providing goods or services. Principles may need to be balanced in order to achieve the
outcomes that meet the needs of the person with a disability.
Principle of Independence means freedom from control or influence of others and the
freedom to make your own choices. It may also mean the freedom to do things in your
own way.
Principle of Integration means services that allow people with disabilities to fully
benefit from the same services, in the same place and in the same or similar way as
other customers. Integration means that policies, practices and procedures are
designed to be accessible to everyone including people with disabilities. At times when
integration does not serve the needs of all people with disabilities, it may be necessary
to use alternate measures to provide goods or services.
Providing Services means providing goods or services to members of the public.
Public Sector includes provincial government, municipal government, universities,
colleges, hospitals, health care, school boards, and public transportation organizations.
Service Animal is:
a. An animal, for the purpose of this policy, is a service animal for a person with a
disability,
b. Means it is readily apparent that the animal is used by the person for reasons
relating to their disability, or
C. Means the person provides identification or documentation from a recognized
authority.
Support Person means, in relation to a person with a disability, another person who
accompanies them in order to help with communication, mobility, personal care, medical
needs, or with access to goods or services.
Township means The Corporation of The Township of Springwater.
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5.b) Minutes of Joint Accessibility Advisory Committee meeting held on T...
Appendix A
4
C. Requirements Under the Election Accessibility Plan
The Township is offering three methods of voting:
• Vote by Internet
• Vote by Telephone
• Vote by In-Person Electronic Method at a Voter Help Centre
The ability to offer three voting methods is a unique opportunity for an election and
provides the voter with multiple options to vote that suit their needs and abilities. Voters
have the ability to vote anywhere that has a phone or internet connection from a device
they would already own that meets their specific needs.
Training
All employees and election personnel shall be trained on accessibility policies,
procedures and plans, which include the Election Accessibility Plan and Accessibility
Policy. All staff carrying out election duties will be trained to recognize and ensure that
persons with disabilities are served in a way that accommodates their accessibility
needs due to a disability. Training will include:
a) Review of the purposes of the Accessibility for Ontarians with Disabilities Act and
the Customer Service Standard's requirements of Ontario Regulation 191/11 for
the Integrated Accessibility Standards Regulation.
b) How to interact and communicate with persons with various types of disabilities.
c) How to interact with persons with disabilities who use assistive devices or require
the assistance of a service animal or support person.
d) How to use voting equipment and assistive devices to deliver election services.
e) What to do if a person is having difficulty accessing election information or
services.
Note, a record will be maintained of all election staff training.
All employees and election personnel shall have regard to the Accessibility Policy and
Multi-Year Accessibility Plan enacted by the Township of Springwater.
Each candidate shall be provided the Province of Ontario's Candidates Guide to
Accessible Elections.
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5.b) Minutes of Joint Accessibility Advisory Committee meeting held on T...
Appendix A
5
Voter Help Centers
All designated voter help centers will be accessible to eligible electors with accessible
parking spaces clearly marked, barrier free entrances that allow those with a mobile
assistive device to enter freely, and ability to clearly navigate to the entrance point from
the parking area.
The Clerk shall give regard in each voter help center for:
• A small seating area available for electors to rest a short time, if needed.
• Voting booths that are low and wide enough to enable wheelchair or other mobile
assistive device access.
• Posting of a large print notice of the ballot and the method of voting.
• Corridors that are wide enough and easily traveled with a wheelchair or other
mobile assistive device.
• Ensure that the voter help center is clearly marked, well-lit and visible.
• Provide for curb side voting to ensure every elector is provide an opportunity to
vote.
The use of service animals and support people shall be accepted at all voter help
centers.
Notice of Temporary Service Disruption
If there is a temporary disruption in the delivery of election information or services, the
Clerk's Department shall provide public notice on the Township's website, and social
media, at the physical site of the disruption, and when possible in the local media. The
notice shall include the reason for the disruption, anticipated duration, who is
responding, and a description of alternative methods of delivering the information or
service. Every effort shall be made to provide alternative methods of providing the
information or service to persons with disabilities. Notice and updates shall be made
regularly throughout the service interruption.
Campaign Expenses
In accordance with Section 76(5) of the Municipal Elections Act, 1996, as amended,
expenses that are incurred by a candidate with a disability that are directly related to the
disability and would not have been incurred but for the election to which the expenses
relate, are excluded from the permitted spending limit for the candidate. Examples of
these expenses are sign language interpreters for door-to-door campaigning, accessible
transportation to attend campaign events/Candidates meetings, and cost of specialized
software.
Page 120 of 227 Page 101 of 102
5.b) Minutes of Joint Accessibility Advisory Committee meeting held on T...
Appendix A
6
If requested, the elector shall be permitted to vote with assistance as provided in the
Municipal Elections Act by having the person to assist swear an Affidavit of Secrecy.
To allow an eligible elector to vote, a Deputy Returning Officer shall attend on the
elector anywhere within the area designated as the voter help center, if required.
If an elector is unable to attend an electronic voting station table within the voter help
center, the alternative means of voting may be offered to them. This may include
lending the voter a tablet or other electronic device so they may vote by internet or
phone to cast their ballot.
Feedback from our electors gives the Clerk opportunities to learn and improve the
voting process with regards to accessibility. The Township recognizes the right of our
electors to make a complaint, compliment or suggestion on ways to improve our
election services.
To assist the Township of Springwater in ensuring that the delivery of goods and
services to those with disabilities is provided in an effective and timely manner, the
elector is invited to provide their feedback in writing in accordance with the Township's
Accessibility Policy's Accessible Customer Service Feedback Comment Form, which
will be available on the Township's website and at all voter help centers.
All standards and requirements as outlined within the Township's Multi-Year
Accessibility Plan and the Accessibility Policy shall be met as required through the
municipal election process.
D. Authority of the Clerk
The Clerk has the authority to amend all election plans, policies and procedures as
required.
Reviewed by Joint Accessibility Advisory Committee: April 21, 2022
Page 121 of 227 Page 102 of 102
8.a) Presentation by Inspector Coyer Yateman, Detachment Commander, Oril...
Police Services Board Report for Township of Oro-Medonte
Records Management System
January- 2022
Violent Crime
Actual January Year to Date-
January 8
2021 2022 % 2021 2022 % 7
Change Change 6
Murder 0 0 -- 0 0 --
Other Offences Causing 0 0 -- 0 0 - m 5
Death u 4
Attempted Murder 0 0 -- 0 0 a 3 i
Sexual Assault 0 1 -- 0 1 2 J
Assault 4 8 100.0% 4 8 100.0% 1
Abduction 0 0 -- 0 0 --
Robbery 0 0 -- 0 0 -- Sexual Assault Other
Other Crimes Against a 1 2 100.0% 1 2 100.0% Assau... Crimes...
Person 2021 2022
Total 5 11 120.0% 5 11 120.0%
Property Crime
Actual January Year to Date -
January 10
Z021 2022 % 2021 2022 % 8
Change Change = 6
Arson 0 0 -- 0 0 -- a 4
Break&Enter 4 2 -50.0% 4 2 -50.0% 2
Theft Over 3 1 -66.7% 3 1 -66.7%
0
Theft Under Z 10 400.0% 2 10 400.0% er' ����J�aat
Have Stolen Goods 1 1 0.0% 1 1 0.0% ca, ram a
Fraud 4 5 25.0% 4 5 25.0%
Mischief 4 1 -75.0% 4 1 -75.0% 2021 2022
Total 18 20 11.1% 18 20 11.1%
Drug Crime
Actual January Year to Date-January 1
2021 2022 0/b 2021 2022 % 1
Change Change 1
4J
Possession 1 0 -100.0% 1 0 -100.0% Q 0
Trafficking 0 0 -- 0 0 -- 0
Importation and 0 0 -- 0 0 -- 0
Production Possession
Total 1 0 -100.0% 1 0 -100.0 1/0
2021 2022
Detachment: 1M -ORILLIA
Location code(s): 1M00 -ORILLIA, 1M10 - BARRIE
Area code(s): 1066 - Oro-Medonte(Old Association), 1066 - Oro-Medonte
Data source date: Report Generated by: Report Generated on:
2022/04/16 Doucet, Carli Apr 25, 2022 1:14:28 PM
PP—CSC—Operational Planning-4300
Page 122 of 227
8.a) Presentation by Inspector Coyer Yateman, Detachment Commander, Oril...
Police Services Board Report for Township of Oro-Medonte
Records Management System
January- 2022
Clearance Rate
Clearance Rate January Year to Date -January 100%
2021 2022 Difference 2021 2022 Difference 80%
60%
Violent Crime 60.0% 72.7% 12.7% 60.0% 72.7% 12.7%
40%
Property Crime 33.3% 20.0% -13.3% 33.3% 20.0% -13.3% 20%
Drug Crime 100.0% -- -- 100.0% -- -- 0%
Violent Property Drug Total
Total (Violent, 44.0% 38.7% -5.3% 44.0% 38.7% -5.3% Crim... Cri... Crime (Viole...
Property&Drug) 2021 2022
Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police
continue to investigate and solve crime.
Data Utilized
- Major Crimes
- Niche RMS All Offence Level Business Intelligence Cube
Detachment: 1M -ORILLIA
Location code(s): 11100 -ORILLIA, 11110 - BARRIE
Area code(s): 1066 - Oro-Medonte(Old Association), 1066 - Oro-Medonte
Data source date: Report Generated by: Report Generated on:
2022/04/16 Doucet, Carli Apr 25, 2022 1:14:28 PM
PP—CSC—Operational Planning-4300
Page 123 of 227
8.a) Presentation by Inspector Coyer Yateman, Detachment Commander, Oril...
Police Services Board Report for Township of Oro-Medonte
Records Management System
February- 2022
Violent Crime
Actual February Year to Date -
February 2
Z021 Z022 % 2021 2022 % 2
Change Change
Murder 0 0 -- 0 0 -- 1
3
Other Offences Causing 0 0 -- 0 0
Death
Attempted Murder 0 0 -- 01 0 -- 0
Sexual Assault 1 0 -100.0% 1 1 0.0%
Assault Z 1 -50.0% 6 9 50.0% 0 tJ
Abduction 0 1 -- 0 1 -- a\P� �. QS P�aJG �o�� �a�.
Robbery 0 1 -- 0 1 --
Other Crimes Against a 2 1 -50.0% 3 3 0.0%
Person I 1 2021 2022
Total 1 5 4 -20.0%1 10 r 15 50.0%
Property Crime
Actual February Year to Date -
February 14
Z021 2022 % 2021 2022 % 12
Change Change = 18
Arson 0 0 -- 0 0 -- Q 6
Break&Enter 3 1 -66.7% 7 3 -57.1% 4
Theft Over 3 1 -66.7% 6 2 -66.7%
0
Theft Under 13 6 -53.8% 15 16 6.7% per' O,a� �aa,,
Have Stolen Goods 1 1 0.0% 2 2 0.0% q��'� ce; a J �°\a
Fraud 5 10 100.0% 9 15 66.7%
Mischief 0 2 -- 4 3 -25.0% 2021 2022
Total 25 21 -16.0% 43 41 -4.7%
Drug Crime
Actual February Year to Date -
February 5
Z021 2022 % 2021 2022 % 4
Change Change = 3
Possession 0 0 -- 1 0 -100.0% Q 2
Trafficking 0 0 -- 0 0 -- 1
0
Importation and 0 0 -- 0 0 --
Production
Total 1 01 0 -- 11 0 1-100.0%
Detachment: 1M -ORILLIA
Location code(s): 1M00 -ORILLIA, 1M10 - BARRIE
Area code(s): 1066 - Oro-Medonte (Old Association), 1066 -Oro-Medonte
Data source date: Report Generated by: Report Generated on:
2022/04/23 Doucet, Carli Apr 25, 2022 1:15:05 PM
PP—CSC—Operational Planning-4300
Page 124 of 227
8.a) Presentation by Inspector Coyer Yateman, Detachment Commander, Oril...
Police Services Board Report for Township of Oro-Medonte
Records Management System
February- 2022
Clearance Rate
Clearance Rate February Year to Date - February 80%
2021 2022 Difference 2021 2022 Difference 600%
50%
Violent Crime 60.0% 75.0% 15.0% 60.0% 73.3% 13.3% 40%
30%
Property Crime 4.0% 4.8% 0.8% 16.3% 12.2% -4.1% 20%
10%
Drug Crime -- -- -- 100.0% -- -- 0%
Violent Property Total
Total (Violent, 16.1% 22.2% 6.1% 28.6% 31.0% 2.5% Crim... Cri... (Viole...
Property&Drug) 2021 2022
Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police
continue to investigate and solve crime.
Data Utilized
- Major Crimes
- Niche RMS All Offence Level Business Intelligence Cube
Detachment: 1M - ORILLIA
Location code(s): 1M00 - ORILLIA, 1M10 - BARRIE
Area code(s): 1066 - Oro-Medonte (Old Association), 1066 - Oro-Medonte
Data source date: Report Generated by: Report Generated on:
2022/04/23 Doucet, Carli Apr 25, 2022 1:15:05 PM
PP—CSC—Operational Planning-4300
Page 125 of 227
8.a) Presentation by Inspector Coyer Yateman, Detachment Commander, Oril...
Police Services Board Report for Township of Oro-Medonte
Records Management System
March - 2022
Violent Crime
Actual March Year to Date- March 7
2021 2022 % 2021 2022 %
Change Change 6
Murder 0 0 - 0 0 -- 5
Other Offences Causing 0 0 0 0 4
Death =
Attempted Murder 0 0 -- 0 0 -- a 3
Sexual Assault 3 5 66.7% 4 6 50.0% 2
Assault Z 2 0.0% 8 11 37.5%
Abduction 0 0 -- 0 1 -- 1
Robbery 0 0 -- 0 1 -- 0
Sexual Assault Other
Other Crimes Against a 1 7 600.0% 4 10 150.0% Assau... Crimes...
Person
2021 ZOZZ
Total 6 14 133.3% 16 29 81.2%
Property Crime
Actual March Year to Date - March 14
ZOZ1 Z022 % 2021 2022 % 12
Change Change _ 10
Arson 0 0 -- 0 0 -- 4 6
v
Break&Enter 1 Z 100.0% 8 5 -37.5% a 4
Theft Over 3 2 -33.3% 9 4 -55.6% 2
Theft Under 13 5 -61.5% 28 21 -25.0% 0 tea: mat aat aJa rye
Have Stolen Goods 1 0 -100.0% 3 Z -33.3% a Cal�� Z
aJ���\a
Fraud 6 8 33.3% 15 25 66.7%
Mischief Z 1 -50.0% 6 4 -33.3% Q'
2021 2022
Total 26 18 -30.8% 69 61 -11.6%
Drug Crime
Actual March Year to Date- March 1
20Z1 Z022 % 2021 2022 % 1
Change Change M 1
Possession 0 1 -- 1 1 0.0% Q 0
Trafficking 0 0 -- 0 0 -- 0
Importation and 0 0 -- 0 0 -- 0
Production
Possession
Total 0 1 -- 1 1 0.o% 2021 2022
Clearance Rate
Detachment: 1M -ORILLIA
Location code(s): 1M00 -ORILLIA, 1M10 - BARRIE
Area code(s): 1066 - Oro-Medonte (Old Association), 1066 -Oro-Medonte
Data source date: Report Generated by: Report Generated on:
2022/04/16 Doucet, Carli Apr 25, 2022 1:15:39 PM
PP—CSC—Operational Planning-4300
Page 126 of 227
8.a) Presentation by Inspector Coyer Yateman, Detachment Commander, Oril...
Police Services Board Report for Township of Oro-Medonte
Records Management System
March - 2022
Clearance Rate March Year to Date - March 50%
2021 2022 Difference 2021 2022 Difference 40%
30%
Violent Crime 33.3% 50.0% 16.7% 50.0% 62.1% 12.1%
20%
Property Crime 15.4% 16.7% 1.3% 15.9% 13.1% -2.8% 10%
Drug Crime -- 0.0% -- 100.0% 0.0% -100.0% 0%
Violent Property Total
Total (Violent, 25.7% 36.1% 10.4% 27.5% 32.3% 4.8% Crim... Cri... (Viole...
Property&Drug) 2021 2022
Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police
continue to investigate and solve crime.
Data Utilized
- Major Crimes
- Niche RMS All Offence Level Business Intelligence Cube
Detachment: 1M - ORILLIA
Location code(s): 1M00 - ORILLIA, 1M10 - BARRIE
Area code(s): 1066 - Oro-Medonte (Old Association), 1066 - Oro-Medonte
Data source date: Report Generated by: Report Generated on:
2022/04/16 Doucet, Carli Apr 25, 2022 1:15:39 PM
PP—CSC—Operational Planning-4300
Page 127 of 227
8.a) Presentation by Inspector Coyer Yateman, Detachment Commander, Oril...
Police Services Board Report for Township of Oro-Medonte
Records Management System
January to March - 2022
Violent Crime
Actual January to March Year to Date - March 12
2021 2022 % 2021 2022 %
Change Change 10
Murder 0 0 -- 0 0 -- 8
m
Other Offences Causing 0 0 -- 0 0 - Z, 6
Death a
Attempted Murder 01 0 --1 0 0 -- 4
Sexual Assault 4 7 75.0% 4 7 75.0% 2
Assault 8 11 37.5% 8 11 37.5% 0
Abduction 0 1 -- 0 1
i
Robbery 0 1 -- 0 1 -- +Ja1\
Other Crimes Against a 4 10 150.0% 4 10 150.0%
Person
2021 2022
Total 1 161 301 87.5-/.l 161 30 87.5%
Property Crime
Actual January to March Year to Date - March 28
2021 2022 % 2021 2022 % 24
Change Change _ 20
Arson 0 0 -- 0 0 - 16
v 12
Break& Enter 8 5 -37.5% 8 5 -37.5% a 8
Theft Over 9 3 -66.7% 9 3 -66.7% 4
Theft Under 28 23 -17.9% 28 23 -17.9% 0 2t at
Have Stolen Goods 3 2 -33.3% 3 2 -33.3% a. �, J�a
Fraud 15 23 53.3% 15 23 53.3% �taa��
Mischief 6 3 -50.0% 6 3 -50.0%
Total 69 59 -14.5% 69 59 -14.5% 2021 2022
Drug Crime
Actual January to March Year to Date - March 1
2021 2022 % 2021 2022 % 1
Change Change = 1
4j
Possession 1 0 -100.0% 1 0 -100.0% Q O
Ir
Trafficking 0 0 -- 0 0 - 0
Importation and 0 0 -- 0 0 -- 0
Production Possession
Total 1 0 -100.0% 1 0 -100.0% 2021 2022
Clearance Rate
Detachment: 1M - ORILLIA
Location code(s): 1M00 - ORILLIA, 1M10 - BARRIE
Area code(s): 1066 - Oro-Medonte (Old Association), 1066 - Oro-Medonte
Data source date: Report Generated by: Report Generated on:
2022/04/23 Doucet, Carli Apr 25, 2022 1:08:11 PM
PP—CSC—Operational Planning-4300
Page 128 of 227
8.a) Presentation by Inspector Coyer Yateman, Detachment Commander, Oril...
Police Services Board Report for Township of Oro-Medonte
Records Management System
January to March - 2022
Clearance Rate January to March Year to Date - March 100%
2021 2022 Difference 2021 2022 Difference 80%
60%
Violent Crime 50.0% 66.7% 16.7% 50.0% 66.7% 16.7%
40%
Property Crime 15.9% 13.6% -2.4% 15.9% 13.6% -2.4% 20%
Drug Crime 100.0% -- -- 100.0% -- -- 0%
Violent Property Drug Total
Total (Violent, 27.5% 35.1% 7.6% 27.5% 35.1% 7.6% Crim... Cri... Crime (Viole...
Property&Drug) 2021 2022
Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police
continue to investigate and solve crime.
Data Utilized
- Major Crimes
- Niche RMS All Offence Level Business Intelligence Cube
Detachment: 1M -ORILLIA
Location code(s): 1M00 - ORILLIA, 1M10 - BARRIE
Area code(s): 1066 - Oro-Medonte (Old Association), 1066 - Oro-Medonte
Data source date: Report Generated by: Report Generated on:
2022/04/23 Doucet, Carli Apr 25, 2022 1:08:11 PM
PP—CSC—Operational Planning-4300
Page 129 of 227
8.a) Presentation by Inspector Coyer Yateman, Detachment Commander, Oril...
• •R VEHICLE CAUSAL FACTORS-.
Q1—January, February, March 1 2022 vs. 2021
Orillia Detachment I Oro-Meclonte Township
Orillia Detachment
Orillia Detachment
2021 2022 %Change
Qu a rte r 1- MVC's
January-March
Non-Fatal Personal Injury 32 37 15.63%
Property Damage 272 379 39.34%
Fatal Injury 2 1 -50.00%
Orillia Detachment 2021 Quarter 1-MVC's
Top 4 Primary Factors 1January-March
2021
Fatal Non-Fatal Personal Injury Personal Damage
Unknown 2 Lost control 5 Inattentive driver 37
Failed to yield right of way 4 Speed—Too Fast for conditions 34
Speed—Too Fast for conditions 3 Failed to yield right of way 31
Inattentive driver 3 Unknown 29
Unknown 3
Orillia Detachment 2021 Quarter 1-MVC's
Top 4 Primary Factors 1January-March
2022
Fatal Non-Fatal Personal Injury Personal Damage
Unknown 1 Speed—Too Fast for conditions 7 Lost control 62
Lost control 6 Following too closely 53
Failed to yield right of way 5 Speed—Too Fast for conditions 47
Improper turn 3 Unknown 43
DATA SOURCED:APRIL 12,2022 ECRS
Page 130 of 227
8.a) Presentation by Inspector Coyer Yateman, Detachment Commander, Oril...
• •R VEHICLE CAUSAL FACTORS
Q1—January, February, March 12022 vs. 2021
Orillia Detachment I Oro-Medonte Township
Oro-Medonte Township
2022 2021
Q1-Oro-Medonte
2022 Oro-Medonte Township 2021 Oro-Medonte Township
Quarter 1 Quarter 1
MVC Primary Factors MVC Primary Factors
Non-Fatal Injury Non-Fatal Injury
Failed to yield right of way 1 Lost control 1
Lost control 1 Unknown 1
Speed--too fastfor conditions 1 Inattentive driver 1
Property Damage Pedestrian 1
Lostcontrol 9 Property Damage
Speed--too fastfor conditions 7 Speed--too fastfor conditions 6
Other 5 Failed to yield right of way 4
Inattentive driver 4 Animal-wild or Domestic 3
Failed to yield right of way 3 Inattentive driver 3
Animal-wild or Domestic 2 Lost control 3
Unknown 2 Unknown 3
Ability Impaired Alcohol 1 Improper passing 2
Disobeyed traffic control 1 Improper turn 2
Improper turn 1 Ability Impaired Alcohol 1
Debris on roadway 1
Following too closely 1
Other 1
2022 2021
Q1-Oro-Medonte
Quarter 1 -Top 4 Quarter 1 -Top 4
MVC Primary Factors MVC Primary Factors
Non-Fatal Injury Non-Fatal Injury
Failed to yield right of way 1 Lost control 1
Lost control 1 Unknown 1
Speed--too fast for conditions 1 Inattentive driver 1
Property Damage Pedestrian 1
Lostcontrol 9 Property Damage
Speed--too fastfor conditions 7 Speed--too fastfor conditions 6
Other 5 Failed to yield right of way 4
Inattentive driver 4 Animal-wild or Domestic 3
Inattentive driver 3
Lostcontrol 3
Unknown 3
DATA SOURCED:APRIL 12,2022 1 ECRS _
Page 131 of 227
8.b) Deputation by Marta Chyczij, Program Advisor, and Malanka Nazarowic...
From: noreply@oro-medonte.ca <noreply@oro-medonte.ca>
Sent: May 3, 2022 5.07 PM
To: Deputations <Deputations@oro-medonte.ca>
Subject: [External] Public Participation Registration Form
This email originated from outside of Oro-Medonte's email system. Please use proper judgment
and caution when opening attachments, clicking links, or responding to this email.
This is a Request to Participate in the Public Meeting of 11/05/2022
Username: 56C5A82C-59FE-44F4-A91 E-55EFBEOBFAC6
Numeric Response ID: 822711
Response GUID: E1D4CODC-B145-4B20-84BC-D109A74B89C4
Survey Start Date: Tuesday, 03 May 2022 15.45.43
Survey Completed Date: Tuesday, 03 May 2022 17.06.55
1 understand the information above
First Name:
Marta
Last Name:
Chyczij
Email Address:
mchyczii(a-)yahoo.com
Telephone Number:
4165038477
Address:
6 Hlynka Place Oro-Medonte, ON LOL 1T0
I am requesting electronic participation at the
Public Meeting
Date of Meeting:
11/05/2022
Page 132 of 227
8.b) Deputation by Marta Chyczij, Program Advisor, and Malanka Nazarowic...
Regarding the agenda item:
Deputation regarding UNF programmes for Displace Families arriving from Ukraine
This will be on behalf of:
A group/organization; please state name below
By stating the application number, applicant name or group/organization named below, you confirm
that you are duly authorized to act on behalf of the identified applicant or group/ organization and that
the applicant or group/organization hereby gives its approval for you to act on this matter.
Ukrainian National Federation (UNF) - Toronto Branch, Camp Sokil
I will be connecting to the meeting by:
If connecting by telephone, attendee must call from same phone number as registered on form.
Please note: Depending on volume of speakers, telephone number may be visible to public; however,
every effort will be made to change prior to being promoted to panelist. No blocked telephone
numbers will be permitted.
Computer
I will be providing a:
PowerPoint Presentation
Have you presented a deputation/presentation previously on this matter?
No
Subject of Deputation/Presentation:
Please describe below, the subject matter of the requested deputation/presentation in sufficient detail,
to provide the Township a means to determine its content and to assess its relative priority to other
requests for presentation. Weight will be given to those requests that provide more detailed
descriptions of the content of the presentation, particularly defining how the subject matter aligns with
Council's Mandate.
Per previous discussions, Ukrainian National Federation (UNF) - Camp Sokil will be presenting
information on programmes being planned for Families displaced by the War in Ukraine, and how the
Township of Oro-Medonte, and surrounding community can help us in our efforts.
Page 133 of 227
8.b) Deputation by Marta Chyczij, Program Advisor, and Malanka Nazarowic...
Please identify the type of action you are seeking of Council/Committee on this issue.
To Request Action
Please describe what action you would like taken
to raise funds; sponsor families for the retreat; Elicit donations in-kind from local businesses;
Promoting any other activities that are deemed to be in support of this initiative
If you are requesting action, have you been in contact with a staff member to seek a resolution
with regard to this matter?
No
Reason why this presentation is important to Council and to the municipality:
Based on previous discussions with members of UNF's executive, the township of Oro-Medonte
expressed a willingness to help us provide services and programming to Families displaced by the
war in Ukraine.
Page 134 of 227
8.b) Deputation by Marta Chyczij, Program Advisor-, and Malanka N icy...
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Page 140 of 227
8.b) Deputation by Marta Chyczij, Program Advisor; and Malanka Nazarowic...
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Page 141 of 227
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Page 142 of 227
8.b) Deputation by Marta Chyczij, Program Advisor; and Malanka Nazarowic...
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Page 144 of 227
8.b) Deputation by Marta Chyczij, Program Advisor, and Malanka Nazarowic...
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Page 145 of 227
8.b) Deputation by Marta Chy Program Advisor; and Malanka Nazarowic...
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UNF YHO
Executive Summary
Since Russia invaded Ukraine on February 20' 2022,the United Nations High Commissioner for
Refugees estimates that more than 10 million people have fled their homes in Ukraine. While
most of these people have been either displaced within Ukraine or have fled to neighbouring
countries, Canadian government agencies and grassroots organizations alike are planning for
significant numbers of displaced Ukrainian families to migrate to Canada.
The UNF, a national organization established 95 years ago by Ukrainian settlers in Canada,has a
rich history of supporting Ukrainian families in Canada and advocating for the Sovereignty of
Ukraine. The vast majority of its 600+ current members are either immigrants to Canada, or
descendants of earlier waves of immigration from Ukraine to Canada. With a robust network of
community connections and volunteers, established organizational infrastructure, and mature
cultural and youth programming initiatives, that are already in place; UNF is well positioned to
quickly modify existing programmes, as well as develop new ones; in order to further support
families coming to Canada.
Toronto, Edmonton, and Vancouver are expected to be the main arrival hubs for Displaced
Ukrainians arriving in Canada. Past trends suggest that Toronto (GTA)is likely to see the
greatest influx of displaced families. It is not yet clear whether the Federal, Provincial, and
Municipal efforts at resettlement will be sufficient, and we anticipate there will be many gaps to
fill, especially in the GTA and broader Ontario region. Fortunately, Toronto has a robust
volunteer base, existing infrastructure, and programmes, which can be developed and further
modified to meet the needs of incoming Ukrainian families. We also need to ensure that the
programmes we develop and deliver are appropriately sensitive to the unique needs of these
families. In our haste to `help', we must ensure we do not further `harm'. We therefore propose
to `pilot' the programmes within the GTA; with the aim of expanding and rolling out the fully
developed programmes and services to other locations and organizations as needed.
In response to this humanitarian crisis, UNF is delivering programmes for displaced Ukrainian
Families resettling in Canada starting in the Spring/ Summer of 2022. Five programmes
organized under three streams are proposed:
• Integration and Trauma Support;
• Summer Day Camps and Retreats; and
• Ongoing Accessible Programming.
In anticipation of some of the gaps in services potentially being offered by government and
resettlement agencies; UNF has prioritized these programmes with a view to providing migrant
families with a safety net while they integrate and adjust to their new lives in Canada.
Specifically,we anticipate that participants in the proposed programmes will benefit from the
following:
• A sense of belonging to a community-an extended family of sorts;
• Guidance in navigating a sometimes very complex system of services offered by
government and settlement agencies;
• Support in navigating social services, employment, healthcare, public transportation,
banking, schooling, other professional services, language classes, tutoring for children,
extracurricular activities, tips on daily living in Canada, etc.;
• Social support for parents and children to make new friendships and connections;
Page 146 of 227
8.b) Deputation by Marta ChDgF
gram Advisor; and Malanka Nazarowic...
UNF YHO
• Trauma and social support; and where needed, referral to professional help;
• An environment that is welcoming and offers some familiarity in terms heritage,
customs, language, religion, and culture;
• A safe environment in which they can gradually acclimatize and integrate into Canadian
life;
• Availability of staff and volunteers who have received sensitivity training in dealing with
recent and intergenerational trauma;
• A Summer Day Camp filled with educational and fun activities; through which children
can safely integrate with Canadian children in a familiar and closely supervised
environment (prior to enrolling in school); and parents will have time to attend to
chores of setting up life in Canada;
• A Lakeside Summer Retreat with daily programming that offers a reprieve from hectic
city life, and further helps them safely acclimatize to new Canadian norms and values
within a culturally familiar environment;
• Ongoing integration and support through regularly scheduled events and activities;
geared at children, youth, and adults (together and separately); which include various
extracurricular activities (sports, arts, crafts, dancing, choir, tutoring, cultural events)
UNF Camp Sokil Summer Retreat Program
For over 60 years, UNF Camp Sokil on the shores of Lake Simcoe, has offered extraordinary
experiences for generations of members. In lieu of the annual summer children's/youth camp,
UNF Toronto plans to host Displaced Families arriving from Ukraine in the camp facilities.
When Displaced Families arrive in Canada, in addition to the trauma they have already
experienced, they will be faced with the stress of needing to adapt to a new place and
language, and with uncertain futures. Re-establishing shelter and identity, while trying to
juggle the tasks of daily living, is yet another significant challenge these families must
undertake. Research shows that post-migration stress significantly influences the emotional
well-being of displaced persons, and often provides a risk similar to or greater than the trauma
they have already experienced (refugeehealthta.org). They are also likely to face isolation and
loss of a sense of purpose in life. An emphasis on re-creating connections with families and
communities is likely to be an important factor in ensuring successful integration of individuals
and families (globalizationandhealth.biomedcentral.com). The Families arriving from Ukraine
are very likely to be single parent families (mother only), which poses yet another stress on
their process of adaptation. As Canada welcomes thousands of Displaced Families from
Ukraine, the opportunity exists to not only help those that need it, but also to enrich our
communities and country.
Page 147 of 227
8.b) Deputation by Marta ChDgFfg,
gram Advisor; and Malanka Nazarowic...
UNF YHO
In our efforts to help Displaced Families adapt to their new circumstances, in addition to
support services being offered in major city centres, we plan to offer some reprieve and respite,
which is away from the hustle and bustle of setting up a new life. The mini hiatus will take
place in cabins (and/or tents) surrounded by forests and fields on the shores of a beautiful fresh
water lake. Additionally, and most importantly, it will be in an environment that celebrates our
multicultural heritage. They will find a 'home away from home' in which they learn to uphold
new Canadian norms and values, while also being entrenched in their own familiar heritage,
customs, language, religion, and culture.
Visiting families will be sheltered and fed in the existing camp facilities. They will have the
opportunity to participate in organized programs (exercise, arts and crafts, games, sports,
bonfires, singing, and other activities) that are targeted for the entire family; as well as some
children/youth oriented activities that will give parents (mother) some breathing space. Current
members who are on-site during the season are invited to join in the activities and make fresh
connections with new members of our community. Overall, there will be opportunities to rest,
relax, mingle, network, gain new skills, enjoy nature, make new friends, and become part of an
extended family.
Page 148 of 227
10.a) ES2022-03, Michelle Jakobi, Director, Environmental Services re: F...
1 ownship o f
Report
R r 0
Proud Heritruge, Exciting Feature
Report No. To: Prepared By:
ES2022-03 Council Michelle Jakobi
Meeting Date: Subject: Motion #
May 11, 2022
Fees & Charges By-law
Roll #: Amendment (Schedules J & R.M.S. File #:
K), on behalf of Freed
Developments
Recommendation(s): Requires Action For Information Only
It is recommended:
1. That Report No. ES2022-03, Fees & Charges By-law Amendment (Schedules J
& K), on behalf of Freed Developments, be received.
2. That all references to Skyline identified in Schedules J (Drinking Water) and K
(Wastewater Treatment) of the Township's Fees and Charges By-law 2021-130
be amended to reflect the ownership change from Skyline to Freed
Developments.
Background:
In December 2021, the real estate transaction between Skyline & Freed Developments
closed which included, but was not limited to, the transfer of assets, agreements and
operations related to the private sewage and drinking water servicing in Horseshoe
Valley. These private sewage and drinking water systems fundamentally operate in
accordance with approvals issued by the Ministry of the Environment, Conservation and
Parks while the Township Fees & Charges By-law, collects fees on behalf of the owner
of these private services.
The Fees & Charges By-law currently references the service as Skyline (pvt) and the
new owner has formally requested that the applicable sections of the By-law be cited as
Freed Developments and/or Freed (pvt).
Environmental Services May 11, 2022
Report No. ES2022-03 Page 1 of 3
Page 149 of 227
10.a) ES2022-03, Michelle Jakobi, Director, Environmental Services re: F...
Analysis:
Consistent with the closing of the real estate transaction and to appropriately update the
Fees & Charge By-law, staff concur that formal amendments to the Fees & Charges By-
law is appropriate.
The By-law amendment is solely for the purpose of changing the ownership name to the
new owner. Applicable fees and charges are not being changed through this by-law
amendment. Future drinking water and wastewater treatment billing will reflect the
name change as amended to Freed (pvt).
Financial / Legal Implications / Risk Management:
There are no changes to financial processing or administration fees related to the
private servicing, no direct impact to customer accounts or pre-authorized payment
programs. To reiterate, the By-law amendment reflects only the change in ownership
name from Skyline to Freed, consistent with the real estate transaction.
Policies/Legislation:
Municipal Act
Fees & Charges By-law
Corporate Strategic Goals:
Prepare for our Future
Modernize Township Services
Support our Workforce
Consultations:
Freed Developments— Derrick Canete, Imran Jiwa
Manager, Finance/Deputy Treasurer— Derek Hnatiuk
Attachments:
Freed Developments- Letter May 2, 2022
Environmental Services May 11, 2022
Report No. ES2022-03 Page 2 of 3
Page 150 of 227
10.a) ES2022-03, Michelle Jakobi, Director, Environmental Services re: F...
Conclusion:
In December 2021, the real estate transaction between Skyline & Freed Developments
closed which included, but was not limited to, the transfer of assets, agreements and
operations related to private sewage and water servicing in Horseshoe Valley.
The Fees & Charges By-law currently references the service as Skyline (pvt) and the
new owner has formally requested the applicable sections of the By-law be amended to
reflect ownership as Freed Developments and/or Freed (pvt). Applicable fees and
charges are not being changed through this by-law amendment. Future drinking water
and wastewater treatment billing will reflect the name change as amended to Freed
(pvt).
Respectfully submitted:
Michelle Jakobi, B.E.S., C.E.T.
Director, Environmental Services
Approvals: Date
Andria Leigh, Deputy CAO/
Director, Development Services May 5, 2022
Environmental Services May 11, 2022
Report No. ES2022-03 Page 3 of 3
Page 151 of 227
10.a) ES2022-03, Michelle Jakobi, Director, Environmental Services re: F...
May 2, 2022
VIA E-MAIL: mjakobi@oro-medonte.ca
Michelle Jakobi
Manager, Environmental Services
Township of Oro-Medonte
148 Line 7 South, Box 100
Ontario LOL 2X0
Re: Freed Utility Services Billing Update
Ms. Jakobi:
Responding to your April 26, 2022 email request for current billing entities related to Freed's wastewater
and water distribution services, we confirm below that the following entities should appear on User billing
moving forward:
• Change Skyline(PVT) Water-HS/Oro to Freed(PVT)Water-HS/Oro.
o Payment to Freed regarding water distribution services should be made to HSV LP.
• Change Skyline(PVT) WWTP to Freed(PVT) WWTP.
o Payment to Freed regarding wastewater treatment services should be made to
FHR Utility Services LP.
Please let us know if you have any questions.
Regards,
` Y
a Imran J
A.S.O. HSV LP/ FHR Utility Services LP
552 Wellington Street West, Penthouse Suite 1500,Toronto M5V 2V5 1416.781.5699 1 freeddevelopments.com
Page 152 of 227
10.b) OCS2022-13, Shawn Binns, Director, Operations and Community Servic...
Township of
R 0
Report
Fraud Heritrage, Exciting Future
Report No. To: Prepared By:
OCS 2022-13 Council Shawn Binns
Meeting Date: Subject: Motion #
May 11, 2022 Line 15 North Traffic Calming
Follow-Up
Roll #: R.M.S. File #:
Recommendation(s): Requires Action For Information Only
It is recommended that:
1. Report No. OCS 2022-13 be received and adopted;
2. That staff proceed with the implementation of traffic calming measures on Line 15N
between Bass Lake Side Road and Hwy 12;
3. That Council approve an allocation of $5,000 from the Police Services Reserve Fund
to provide for targeted traffic enforcement as a pilot project;
4. That the traffic calming measures be monitored and reviewed for their effectiveness
and results shared with Council and the community;
5. That the community and public service providers be notified of Council's decision.
Background:
At its meeting of March 23, 2022 Council received staff report OCS2022-10 which
reviewed options and considerations to reduce traffic volumes, travel speeds and traffic
safety risks on Line 15 N between Highway 12 and Bass Lake Side Road.
A northbound directional closure of Line 15N at Bass Lake Side Road was identified as
the preferred option for consideration subject to additional community consultation and
input from public service providers prior to rendering a decision.
Analysis:
Information on the proposed directional closure of Line 15N and requests for input was
posted on the Township's website and mailed directly to property owners on Line 15N
between Highway 12 and Bass Lake Sideroad and side streets accessed from this road
segment. Communication was also shared via the Bass Lake Ratepayers Association
Line 15 group.
Operations and Community Services May 11, 2022
Report No. OCS 2022-13 Pagel of 9
Page 153 of 227
10.b) OCS2022-13, Shawn Binns, Director, Operations and Community Servic...
In addition, a virtual information session was held with residents on the road segment and
side streets on April 25, 2022.
Summary of public feedback
A total of 32 written responses were received through the comment period:
Area of residence # responses in # of responses Unsure
favour opposed
Line 15N or Side 5 12 2
Street between Hwy
12 and BLSR
Outside of 0 7 0
immediately
impacted area of
Line 15N and Side
Streets
Address not 1 5 0
provided
Total 6 24 2
Approximately 16 residents from Line 15N and side streets attended the virtual
information session on April 25, 2022. The residents who attended the sessions were
largely supportive of the proposal with several residents supportive of the objectives but
wanting to see less intrusive measures reviewed and trialed before proceeding with a
directional closure. From the virtual session, there was approximately 8 additional
households supportive of the proposed directional closure that had not submitted written
communication.
Key aspects of public feedback
• Public safety is a concern;
• Growth in Orillia will further impact traffic, not only Line 15N but Bass Lake Side
Road and Atlantis Drive; Impacts of directional closure on other areas streets
should be considered/monitored;
• Active transportation — considerations to improve pedestrian use of roadways —
connections to Orillia;
• Traffic calming should be considered beyond the beach i.e. closer to Bass Lake
Sideroad and Hwy 12;
• Concerns regarding use by heavy trucks;
• Potential for driver confusion with one-way restriction and chicanes;
• Directional closure may create challenges to climb hill in winter months;
• Directional closure will result in significant inconveniences for day to day
movement, mailbox access etc.;
Operations and Community Services May 11, 2022
Report No. OCS 2022-13 Page 2 of 9
Page 154 of 227
10.b) OCS2022-13, Shawn Binns, Director, Operations and Community Servic...
• There is a need for additional traffic enforcement — speed and heavy trucks;
• Those opposed have suggested additional traffic calming and enforcement be
implemented prior to the implementation of more restrictive measures;
• In addition to targeted feedback received to date, a directional closure will likely
not be well received by residents and motorists who use this segment as rerouting
may cause some inconvenience.
Comments from public services providers
Emergency Services
While emergency services would be permitted to travel in both directions to provide
service a number of concerns were expressed, specifically:
• Directional closure may lead to confusion with motorists as well as service
providers which could negatively impact response times.
• Spacing of traffic calming should ensure there is no interference with fire
apparatus.
• Ensure provisions for Fire and Emergency Services access to beach area to draw
water and launch water response.
• Paramedic Services would like to review directional closure in more detail prior to
decision on implementation.
City of Orillia
No concerns
Canada Post
No comments received although several residents from Hwy.12 access communal
mailboxes on Line 15N.
Waste Services
Expressed some concern regarding access and travelling northbound for servicing during
peak times (peak times overlap with collection time) as collection vehicles are single
occupant and can only collect from the right-hand side. Recommendation to trial and
address any issues as they arise.
School Bussing
School bus lines were not directly consulted; however, route adjustments would be
required to accommodate a potential directional closure.
Operations and Community Services May 11, 2022
Report No. OCS 2022-13 Page 3 of 9
Page 155 of 227
10.b) OCS2022-13, Shawn Binns, Director, Operations and Community Servic...
Ontario Ministry of Transportation (MTO)
No comments were received prior to the report submission. MTO jurisdiction would be
limited to Hwy 12.
Bass Lake Provincial Park
The park has a seasonal entrance which provides access for day use from October —
May. The entrance location is at the base of the hill south of Bass Lake Sideroad. A north
bound closure would force vehicles leaving the park to travel south and enter the road at
an incline where traction could be limited based on weather conditions. The park has
reported issues with vehicles leaving the park in winter months not being able to climb
the hill.
Recommended approach
In considering the mixed feedback received from the community and input received from
public service agencies along with the review of options for traffic safety improvements in
Report OCS2022-10, it is recommended that enhanced traffic calming measures be
implemented in 2022 prior to considering one-way restrictions. The traffic calming
configuration objective would be to both reduce traffic volume and travel speeds. This
would be achieved through the installation of chicanes along the beach area, road
narrowing through the application of flex stakes close to north and south limits of the road
segment and the application of dynamic radar signs (Attachment 2). These interventions
would be limited to seasonal application, although staff are reviewing options that could
be carried through to winter. To augment compliance measures, it is recommended that
the community safety zone designation be extended from the current May 1 to October 1
to full year application due to the recreational uses now taking place throughout the year.
Further it is recommended that Council consider providing an allocation of $5,000 from
the Police Services Reserve Fund to augment police resources to provide focused traffic
enforcement along this segment further bolstering driver compliance. This would also
provide a pilot to assess to the effectiveness of this intervention for potential expansion
across the Township's road network.
The proposed approach is responsive to the feedback received from the community and
public service providers and will provide noticeable improvements to traffic safety. The
staged approach of the proposed direction will allow for assessment of the effectiveness
of the new traffic calming measures and further inform the potential
impacts/considerations for public service providers prior to advancing more restrictive
measures while providing motorists with an adjustment period on the new measures.
Operations and Community Services May 11, 2022
Report No. OCS 2022-13 Page 4 of 9
Page 156 of 227
10.b) OCS2022-13, Shawn Binns, Director, Operations and Community Servic...
Financial / Legal Implications / Risk Management:
The proposed recommended direction will provide tangible improvements for traffic
safety.
A project budget of $30,000 has been identified for Line 15 North Traffic Calming in the
revised 2022 Roads Capital Program endorsed by Council on January 12, 2022.
The recommended direction allows for a continued phased approach which will be
monitored to review effectiveness and for potential implications on other roadways with
adjustments considered accordingly.
The investment in traffic calming measures would be required to achieve objectives if
future directional closure is considered. Should there be a need to consider future
directional closure there will be a minimal investment required for barricades, signage
and line painting.
The Police Services Reserve Fund was established to smooth the rising cost impacts
associated with Municipal Policing. The $5,000 for targeted traffic enforcement from this
reserve will not materially impact this objective and is expected to have a cost recovery
component through the generation of additional Provincial Offences revenue.
Policies/Legislation:
Ontario Highway Traffic Act
Corporate Strategic Goals:
Prepare for Our Future
Foster Safe and Inclusive Community Living & Business Growth
Modernize Township Services
Consultations
Tatham Engineering
Traffic Safety Task Force
Manager, Operations
Manager, Infrastructure and Capital Projects
Deputy, Chief Financial Officer
Director, Fire and Emergency Services/Fire Chief
County of Simcoe Waste Management
County of Simcoe Paramedic Services
Bass Lake Provincial Park
City of Orillia
Residents in immediately impacted area
Operations and Community Services May 11, 2022
Report No. OCS 2022-13 Page 5 of 9
Page 157 of 227
10.b) OCS2022-13, Shawn Binns, Director, Operations and Community Servic...
Attachments:
Attachment 1 — Report OCS2022-10
Attachment 2 - Proposed traffic calming configuration
Conclusion:
Report OCS2022-10 reviewed options and considerations to reduce traffic volumes,
travel speeds and traffic safety risks on Line 15 N between Highway 12 and Bass Lake
Side Road. Following consultation with the public and public service agencies enhanced
traffic calming measures are recommended for implementation in 2022. The holistic
measures proposed are responsive to the feedback received from the community and
public service providers and will provide noticeable improvements to traffic safety. The
staged approach of the proposed direction will allow for assessment of the effectiveness
of the new traffic calming measures and further inform the potential
impacts/considerations for public service providers prior to advancing more restrictive
measures while providing motorists with an adjustment period on the new measures.
Staff and the Township's Traffic Safety Task force will monitor the measures closely and
will report back to Council and the Community on the effectiveness of the traffic calming
program.
Respectfully submitted:
Shawn Binns, PBDM, MBA
Director, Operations and Community Services
Approvals: Date:
Andria Leigh, Deputy CAO/ Director,
Development Services May 5, 2022
Operations and Community Services May 11, 2022
Report No. OCS 2022-13 Page 6 of 9
Page 158 of 227
10.b) OCS2022-13, Shawn Binns, Director, Operations and Community Servic...
Appendix #1 — Site location Line 15 North — Hwy 12 to Bass Lake Side Road
f2
r
X
; -
Operations and Community Services May 11, 2022
Report No. OCS 2022-13 Page 7 of 9
Page 159 of 227
10.b) OCS2022-13, Shawn Binns, Director, Operations and Community Servic...
Appendix #2 — Directional Closure Options
Option 2a. Directional Closure on Line 15 North at Bass Lake Sideroad
r l,-
Option 2b. Directional Closure at Highway 12
od
OW
Operations and Community Services May 11, 2022
Report No. OCS 2022-13 Page 8 of 9
Page 160 of 227
10.b) OCS2022-13, Shawn Binns, Director, Operations and Community Servic...
Appendix 3 — Example of chicanes
Chicanes use physical roadside features end° pros
that force lateral shifting of driving paths -Narrow chicanes may
and can narrow roads as well, reduce traffic volumes and
traffic noise as a result
.! 4, Con
may be confusing for people
with vision loss
Narrow chicanes may divert
traffic volumes to other
streets
Most Beneficial Context
Local(one-way.two-way).
collector(two-way only).and r
Traditional!Village F
Mainstreets
sou e.City of Ottawa
Traffic..,Ming ign Guidalines
Temporary chicane installation
Operations and Community Services May 11, 2022
Report No. OCS 2022-13 Page 9 of 9
Page 161 of 227
10.b) OCS2022-13, Shawn Binns, Director, Operations and Community Servic...
Township of
R 0
Report
Fraud Heritrage, Exciting Future
Report No. To: Prepared By:
OCS 2022-10 Council Shawn Binns
Meeting Date: Subject: Motion #
March 23, 2022 Line 15 North Traffic Calming
Roll #: R.M.S. File #:
Recommendation(s): Requires Action For Information Only
It is recommended that:
1. Report No. OCS 2022-10 be received;
2. That Council consider Option 2a — Directional closure of Line 15N from Hwy 12 to
Bass Lake Sideroad subject to additional community consultation;
3. That staff report back to Council for further direction/decision following the
consultation program.
Background:
As identified in the 2019 Oro-Medonte Road Network Plan — Road Systems &
Operations Report, travel speeds and traffic volumes along Line 15 North between Bass
Lake Sideroad to Highway 12 are becoming an increasing concern. This section of road
is intended to serve a local function, providing direct access to several homes and side
streets as well as the Bass Lake beach area. The beach area experiences relatively
high recreational demand during the summer months which generates pedestrian traffic
and on-street parking pressures through the immediate area further compounding traffic
safety concerns. Despite the intended function of the road, daily traffic volumes are
more reflective of a high use collector road (2019 daily volumes were in the order of
4300 vehicles per day). The traffic volumes are expected to increase with the continued
development of the West Orillia area as a number of direct access points to Line 15
North will be provided between Bass Lake Sideroad and Old Barrie Road. Furthermore,
as volumes on Highway 12 increase, motorists divert to Line 15 North to avoid Highway
congestion.
Given the intended local function of Line 15 North between Bass Lake Sideroad and
Highway 12, a traffic calming pilot project was introduced to address the travel speed and
traffic volume concerns, with the ultimate goal of returning Line 15 North to its intended
use as a local road. The pilot program, consisting of temporary speed cushions, narrowed
travel lanes (through pavement markings) and supplemental pavement markings (dragon
Operations and Community Services March 23, 2022
Report No. OCS 2022-10 Pagel of 9
Page 162 of 227
10.b) OCS2022-13, Shawn Binns, Director, Operations and Community Servic...
teeth) through the beach area along with the use of dynamic radar signs and targeted
traffic enforcement did not deliver the results that had been hoped for (namely reduced
traffic volumes and travel speeds). In light of this, more restrictive measures have been
reviewed in order to properly address the existing concerns with the objective of reducing
traffic volumes and traffic safety risks.
Analysis:
Tatham Engineering was engaged in late 2021 to conduct a review of options and
considerations to reduce traffic volumes, travel speeds and improve traffic safety on Line
15N.
The review identified and outlined considerations for three potential options with varying
orientations. A summary is provided below:
Option 1- Full Closure
A full closure involves wholly preventing vehicles from continuing along a road in both
directions through implementation of a physical barrier. Full closures can be implemented
at intersections or mid-block (provided a convenient location can be identified). The intent
of a full closure is to eliminate through traffic entirely, returning a road to a local function.
The primary advantage of a full closure is that it is 100% effective in reducing traffic
volumes through complete elimination of through traffic. The disadvantages include
restricted access to local residents along Line 15 North, impacts to emergency vehicle
response times (unless the closures are designed so as to allow emergency vehicle
access — i.e. gates, collapsible bollards, etc.), and disruption of snow clearing, bussing
and garbage routes.
A full closure would also require land acquisition to facilitate appropriate turn arounds and
would require cooperation for land from Ontario Parks (Bass Lake Provincial Park) for full
closure at Bass Lake Side Road, the North, or South Park Gate, or private property north
of Ruttledge Road approximately 50m south of Highway 12. Approval from the Ministry
of Transportation would also be required for closure at Highway 12.
Option 2 — Directional Closure
A directional closure involves limiting traffic flow to a single direction (i.e. one-way travel)
through the implementation of a barrier extended to the centreline of the road at the road
segment limits.
Applied to Line 15 North, directional closures could be implemented at either the
intersection of Line 15 North at Bass Lake Sideroad (Option 2a) or at Highway 12 (Option
2b) (although MTO approval would be required for any changes to the intersection with
Highway 12). By implementing access restrictions at one of the noted intersections,
access to the road is prohibited at that location, effectively prohibiting through traffic in
one direction for the entire length of road. While a directional closure could be
Operations and Community Services March 23, 2022
Report No. OCS 2022-10 Page 2 of 9
Page 163 of 227
10.b) OCS2022-13, Shawn Binns, Director, Operations and Community Servic...
implemented mid-block (i.e. in the vicinity of the beach), the circumvention of such would
be more likely as motorists would resist backtracking along Line 15 North.
The advantages of directional closure include the reduction of through traffic in one
direction by 100% and reduced travel speeds (Transportation Association of Canada -
TAC) research indicates reduction in 85th percentile speed by up to 11 km/h). Emergency
vehicles are able to circumvent the one-way restriction as necessary during emergency
operations. As the emphasis is to restrict access to the road from one location rather
than egress, residents along Line 15 North are still able to access Highway 12 and Bass
Lake Sideroad, which offers better service than a full closure.
The disadvantages are that directional closures only reduce traffic in one direction (i.e.
one direction would continue to experience high volumes), restricts access for local
residents to one location and can impact waste collection, snow removal and bus routes.
In addition, motorists may deliberately disobey the one-way restriction, particularly during
off peak hours.
Option 2a. Directional Closure at Bass Lake Sideroad
Option 2a would be to close northbound access to Line 15 North at Bass Lake Sideroad.
The closure point would be located at the intersection of Line 15 North with Bass Lake
Sideroad, with the northbound receiving lanes on the north leg of the intersection closed
through the placement of a barrier configured so as to create a channel or throat to further
discourage circumvention of the closure. In addition to the barrier, no-entry/wrong-way
signage would be required to alert motorists to the directional closure.
Option 2b. Directional Closure at Highway 12
Under Option 2b, southbound access to Line 15 North would be closed at Highway 12
(approximately 50 metres south of Highway 12 so as not to restrict access to the existing
commercial property on the southeast corner of the Highway 12/Line 15 North
intersection). The directional closure would be enforced through the placement of a
barrier in the southbound lane. In addition to the barrier, no-entry/wrong-way signage
would be required to alert southbound drivers to the closure.
This closure would require MTO approval which may be difficult to attain as there would
be concern of impacts to the highway system (particularly during the early stages of
implementation).
Under both Option 2 orientations additional warning signage would be required along
Bass Lake Sideroad to indicate turning movement prohibitions.
Option 3 — Traffic Calming Measures
As previously highlighted recently implemented traffic calming measures including speed
cushions, line painting and targeted traffic enforcement have not yielded considerable
benefit. Additional traffic calming considerations were reviewed but do present a number
of limitations such as seasonality (removed for snow removal), damage to devices and
Operations and Community Services March 23, 2022
Report No. OCS 2022-10 Page 3 of 9
Page 164 of 227
10.b) OCS2022-13, Shawn Binns, Director, Operations and Community Servic...
roadways, limited effectiveness to location of installation and high cost considerations
(lifecycle and operating). Moreover, the measures would likely have limited impact on
traffic volumes. The main benefit is they would continue to permit two-way traffic while
potentially providing minor improvements to traffic volumes and speed (during installed
period).
Additional traffic calming measures such as the use of chicanes could be applied with a
directional closure and would assist with speed reduction and improve safety and access
for pedestrians and public use of the existing beach area.
Recommended option and direction
Option 2a, a directional closure at Bass Lake Sideroad, is recommended as it can be
implemented at the intersection (rather than mid-block, as is required in Option 2b), would
not have potential implications to Highway 12 traffic and would not require MTO approval.
Directional closure at Bass Lake Sideroad, if properly obeyed by motorists, would result
in improved operations at the intersection of Highway 12 with Line 15 North. While
southbound volumes would not be reduced on Line 15 North, northbound through traffic
would theoretically be reduced to zero. The implementation of this option would also
reflect a continued staged approach to traffic calming in the area by introducing an added
level of traffic flow restriction to be assessed prior to consideration of a full closure.
It is further recommended that additional traffic calming through the use of temporary
chicanes be implemented at the north and south limits Line 15 North Bass Lake beach
area to enhance safety and recreational access.
Stakeholder considerations
As previously referenced considering a directional closure will limit residents on this
segment to one point of access which may be seen as an inconvenience to some. In
addition, residents around the area and motorists who currently use this segment as a
by-pass to Hwy 12 may also be inconvenienced with alternate travel routes. While this is
understood, there are no other feasible options to address the traffic volume and safety
issues which continue to be compounded with the growth of West Orillia.
Staff have reviewed options and the recommended direction with the Township's Traffic
Safety Task Force and the Line 15 North Bass Lake Ratepayers Association group who
were generally supportive of the proposed direction. However, prior to rendering a
decision it is recommended that further consultation occur with residents along this
segment of Line 15N, as well as emergency and public service providers (Waste
collection, School Bussing). In addition, information on the proposed direction and an
opportunity for the general public to provide comment will be made available through the
Township's communication channels.
Following the consultation program an updated report and final recommended direction
for 2022 implementation will be provided for Council's consideration.
Operations and Community Services March 23, 2022
Report No. OCS 2022-10 Page 4 of 9
Page 165 of 227
10.b) OCS2022-13, Shawn Binns, Director, Operations and Community Servic...
Financial / Legal Implications / Risk Management:
The proposed recommended direction will provide tangible improvements for traffic
safety.
A project budget of $30,000 has been identified for Line 15 North Traffic Calming in the
revised 2022 Roads Capital Program endorsed by Council on January 12, 2022.
The recommended direction allows for a continued phased approach which will be
monitored to review effectiveness and for potential implications on other roadways with
adjustments considered accordingly.
Policies/Legislation:
Ontario Highway Traffic Act
Corporate Strategic Goals:
Prepare for Our Future
Foster Safe and Inclusive Community Living & Business Growth
Modernize Township Services
Consultations
Tatham Engineering
Traffic Safety Task Force
Manager, Operations
Manager, Infrastructure and Capital Projects
Attachments:
Appendix 1 — Site Location - Line 15 North Hwy 12 to Bass Lake Side Road
Appendix 2 — Option 2 - Directional Closures
Appendix 3 — Example of chicanes
Conclusion:
Recognizing that the traffic calming pilot project on Line 15 North has not delivered the
desired results (i.e. reduced traffic volumes and travel speeds), more restrictive measures
have been reviewed to address ongoing traffic concerns in the area. The review
completed by Tatham Engineering has identified potential options with respect to full
closure, directional closure of Line 15 North and additional traffic calming.
Operations and Community Services March 23, 2022
Report No. OCS 2022-10 Page 5 of 9
Page 166 of 227
10.b) OCS2022-13, Shawn Binns, Director, Operations and Community Servic...
It is recommended that consideration be given to implementation of a directional closure
of Line 15 North at Bass Lake Road as well as additional traffic calming along the Bass
Lake Beach Area subject to consultation with emergency and public service providers
and additional community consultation and a final recommended decision by Council.
Respectfully submitted:
Shawn Binns, PBDM, MBA
Director, Operations and Community Services
Approvals: Date:
Andria Leigh, Deputy CAO, Director,
Development Services
Operations and Community Services March 23, 2022
Report No. OCS 2022-10 Page 6 of 9
Page 167 of 227
10.b) OCS2022-13, Shawn Binns, Director, Operations and Community Servic...
Appendix #1 — Site location Line 15 North — Hwy 12 to Bass Lake Side Road
7
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sitf
7�4
.ram
.e� -,. ................................ ......................... . ...
Operations and Community Services March 23, 2022
Report No. OCS 2022-10 Page 7 of 9
Page 168 of 227
10.b) OCS2022-13, Shawn Binns, Director, Operations and Community Servic...
Appendix #2 — Directional Closure Options
Option 2a. Directional Closure on Line 15 North at Bass Lake Sideroad
r l,-
Option 2b. Directional Closure at Highway 12
r 0,Highway 12
+f
Operations and Community Services March 23, 2022
Report No. OCS 2022-10 Page 8 of 9
Page 169 of 227
10.b) OCS2022-13, Shawn Binns, Director, Operations and Community Servic...
Appendix 3 — Example of chicanes
Chicanes use physical roadside features end° pros
that force lateral shifting of driving paths -Narrow chicanes may
and can narrow roads as well, reduce traffic volumes and
traffic noise as a result
.! 4, Con
may be confusing for people
with vision loss
Narrow chicanes may divert
traffic volumes to other
streets
Most Beneficial Context
Local(one-way.two-way).
collector(two-way only).and r
Traditional!Village F
Mainstreets
sou e.City of Ottawa
Traffic..,Ming ign Guidalines
Temporary chicane installation
Operations and Community Services March 23, 2022
Report No. OCS 2022-10 Page 9 of 9
Page 170 of 227
10.b) OCS2022-13, Shawn Binns, Director, Operations and Community Servic...
Attachment 2 — Proposed Traffic Calming Measures for Implementation in 2022
)!77�
s --. h u m7jp7s .r fl ex sta kes
(2 installations)
1011 ; = -
dynamic speed sign =
(locations Vary)
Jh
i'e■ humpsor
(2 installations)
Example of chicanes
Chicanes use physical roadside features Pros
that force lateral shifting of driving paths Narrow chicanes may
and can narrow roads as well r reduce traffic volumes and
G traffic noise as a result
•• b Cons
r f l May be confusing for,people
with vision loss
Narrow chicanes may divert
traffic volumes to other
streets
Most Beneficial Context
Local(one-way.two-way).
collector(two-way only).and r
Traditional I Village
r Mlainsveets
sou e;city of Ottawa
Traffic Carm 9 �gn GwdeGnws
Page 171 of 227
10.b) OCS2022-13, Shawn Binns, Director, Operations and Community Servic...
Temporary chicane installation
r � r
Example of Flex Stake Installation
-M1Y
f
r
Page 172 of 227
11 .a) Robin Dunn, CAO re: Update on COVID-19 Actions.
Verbal Matters
(Section 13.3 of Township's
O`°T � Procedural By-Law No. 2017-165)
Proud Heritage,Exciting Future
Name: Robin Dunn, CAO
Item Number/Name: 11a) re: Update onCOVID-19 Actions
Meeting Date: Wednesday, May 11, 2022
Motion No.: C220511-7
Type of Meeting: X❑ Council ❑ Special Council
❑ Development Services Committee
❑ Accessibility Advisory Committee
❑ Heritage Committee
❑ Human Resources Committee
Speaking Notes:
• No report and follow up is expected at the next Council meeting, May 25, 2022 with respect
to a comprehensive summary and financial reconciliation.
5/12/22
Page 173 of 227
12.b) Councillor Scott re: Request for Consideration to Reschedule July ...
Verbal Matters
�— (Section 13.3 of Township's
Procedural By-Law No. 2017-165)
Proud Heritage,Exciting Future
Name: Councillor Shawn Scott
Item Number/Name: 12b) Request for Consideration to Reschedule July 13, 2022 Council
meeting
Meeting Date: May 11, 2022
Motion No.:
Type of Meeting: �X Council ❑ Special Council
❑ Development Services Committee
❑ Accessibility Advisory Committee
❑ Heritage Committee
❑ Human Resources Committee
Speaking Notes:
I have a conflict for our July 131" Council meeting. I am wondering if it would be possible to
execute one of the 3 options as identified.
• July 131" Council to be moved to July 14t" — resulting in Council in the morning, DSC in
the evening.
• July 13t" Council & July 14t" DSC be moved to July 6t" and July 7t" (preferred).
• Or July 20t" and July 21st, respectively.
Thank you for your consideration,
5/5/22
Page 174 of 227
14.a)Announcements of Interest to the Public: Township of Oro-Medonte, ...
Notice of Open House
Official Plan Review for the Township of
(!1ir+ 1/c� t�r�.rr• Oro-Medonte
The Township of Oro-Medonte has initiated the process to update its Official Plan pursuant
to Sections 17 and 26 of the Planning Act, as amended.
What is an Official Plan?
An Official Plan is a municipal policy document that guides decisions on land use and
development. It sets out the vision, goals, and objectives for the municipality, provides
broad direction on matters such as growth management, infrastructure, protecting
natural resources, employment lands, housing, natural hazards, parks, and the public
realm, and maps out land use designations across the Township. The Township's
Official Plan must be consistent with the Provincial Policy Statement, the Growth Plan
for the Greater Golden Horseshoe, the County of Simcoe Official Plan, and other
provincial plans and strategies, such as the Lake Simcoe Protection Plan. Council's
decisions on planning applications must conform to the Official Plan.
Purpose:
The purpose of the new Official Plan is to address the requirements of the Planning Act.This
Act requires municipalities to conduct an Official Plan Review every five years and to
address Provincial plans, policies and matters of Provincial interest. The Official Plan
Review is a Township-wide initiative affecting all lands within the Townsihp of Oro-Medonte.
The Township's current Official Plan was originally approved in 1997 and revised in 2007.
The new Official Plan will replace the current Official Plan.
Since the Township's current Official Plan was adopted in 1997 (and amended several
times since then), there have been significant changes to planning policy at the
Provincial and County levels including: release of two (2) new Growth Plans (July 1,
2017 and May 16, 2019), Amendment 1 to the Growth Plan (August 28, 2020), a new
Provincial Policy Statement (May 1, 2020), South Georgian Bay Lake Simcoe Source
Protection Plan, the Lake Simcoe Protection Plan and the County of Simcoe adopted its
most recent Official Plan in December 2016. The Township's current Official Plan needs
to be reviewed to ensure conformity to Provincial and County policies, and it also needs
to reflect local community objectives, growth and demographic change, and up-to-date
principles of good planning.
What will the new Official Plan include?
The scope of Oro-Medonte's current Official Plan Review (OPR) process will consist of a
conformity exercise to update the current Official Plan policies to address Provincial and
County policies. More details regarding the scope of this conformity exercise and how
the Township's Review will integrate with the County of Simcoe's Municipal
Comprehensive Review (MCR)will be discussed at the Open House. A further review
of Oro-Medonte's Official Plan will be completed after the County of Simcoe has
completed the Municipal Comprehensive Review (MCR) of the County of Simcoe Official
Plan. A Zoning By-law Review will be initiated by Township staff immediately following
Council's adoption of the Official Plan. The new Zoning By-law must conform to the new
Official Plan. These updated review documents may impact the zoning of your property
and you will have the opportunity to have your say in the Zoning By-law Review once
initiated.
Open House: May 18th, 2022 from 5:30 — 7:30 p.m. (There is a Presentation
scheduled for 5:30 p.m. and informal Question & Answer sessions will be held
prior to and following the Presentation)
Page 175 of 227
14.a)Announcements of Interest to the Public: Township of Oro-Medonte, ...
Due to the evolving public heath situation (COVID-19), the Township will livestream the
Open House over the internet for public viewing and participation. Please refer to the
Township's website (oro-medonte.ca)for Open House viewing and participation information.
The purpose of the Open House is to provide members of the public with information about
the process for the Official Plan Review.
A Statutory Open House and Public Meeting required under Sections 17 and 26 of the
Planning Act will also be scheduled in the coming months with Notice being provided in
accordance with under the Planning Act regulations.
Lands Affected:
The land to which the proposed Official Plan will apply generally includes all land within the
limits of the Townsihp of Oro-Medonte. For this reason, no map of the subject lands has
been provided with this notice.
Additional Information:
Additional information and materials about the proposed Official Plan Review will be
available on May 2, 2022 on the Township's website www.oro-medonte.ca/opr
Stay Connected:
Visit the Township of Oro-Medonte website for updates, to provide comments to the
Township, and to learn more about the key planning issues. Get on our mailing list by
sending us your email at officialplanreview(a oro-medonte.ca
Plan to attend scheduled Open Houses and Public Meetings, notices of these meetings
will be posted on the Township website. Follow us on Facebook (OroMedonte) and
Twitter (@TwpOroMedonte)for updates on the project and other Township News.
Dated at the Township of Oro-Medonte this 28th day of April, 2022
Andria Leigh, MCIP, RPP
Deputy CAO/Director, Development Services
Page 2 of 2
Page 176 of 227
14.a) Announcements of Interest to the Public: Township of Oro-Medonte, ...
nwnslup of
0
Proud Heritgge, Excitirr� Future
Victoria Day
Office Closure
The Township of Oro-Medonte offices
will be closed on Monday, May 23, 2022
in recognition of Victoria Day.
The offices will re-open on
Tuesday, May 24, 2022 for regular
business hours.
We wish all residents and visitors a safe
and happy long weekend.
Thank you .
Page 177 of 227
14.b) Minutes of Barrie Public Library Board meeting held on Thursday, F...
Barrie Public
LIBRARY
BOARD MINUTES
BOARD MEETING : #22-02
DATE: THURSDAY, FEBRUARY 24, 2022 , 7 :OOPM
LOCATION : VIRTUAL MEETING — VIA ZOOM
UJKitchell (Chair), M. Sauro (Vice-Chair), S. Morales (Councillor), M. Rao, A.
gins, T. Clarke (joined at 7:15pm), J. Martin, K. Aylwin (Councillor)
essop, C. Vanderkruys, J. Little, A. Schroeder, K. Barratt
unro
• - K. Bouffard
1. Call to Order, Welcome and Land Acknowledgment
The meeting was called to order at 7:03pm. Welcome Wensong Zheng, Georgian College
student enrolled in the Governance and Leadership course.
2. Confirmation of Agenda
The agenda was confirmed.
3. Conflicts of Interest
No conflicts were declared.
4. Delegations
There were no delegations.
5. Board Development— Library Trends and Innovations
L. Jessop gave the Board a presentation highlighting initiatives from other libraries across
North America.
Consent Agenda
6. Board Meeting Minutes
7. CEO's Report
8. Holly Community Library Update
9. Correspondence
10.Deferred Items
a. Financial Migration
b. H Block Parking Lot
Page 1 of 3
Page 178 of 227
14.b) Minutes of Barrie Public Library Board meeting held on Thursday, F...
Barrie Public
LIBRARY
BOARD MINUTES
c. Succession Management Plan
d. 2020 Over-contribution to the Fund Development Reserve
e. CEWS Liability
f. 2022 Budget
Agenda
11.Items held from the Consent Agenda
Motion #22-06 RAO - AYLWIN
THAT the Barrie Public Library Board adopts the consent agenda for Board
meeting #22-02 dated Thursday, February 24, 2022. CARRIED
12.Board Committee
12.1 Personnel & Finance Committee
12.1.1 Policy Update
Motion #22-07 WIGGINS - CLARKE
THAT the Barrie Public Library Board approve revisions to the
Corporate Credit Card Policy —Appendix A as
recommended by the Personnel & Finance Committee, as
amended. CARRIED
12.2 Community & Governance Committee
12.2.1 Announcements
There were no announcements.
13.Report of the Chair — Verbal Report
a. OLA Debrief
The Chair asked the Board to review comments from the OLA Superconference.
Details are posted on the Hub.
b. Review 2021 Board Meeting Feedback
The Chair shared feedback from Board meetings in 2021. Details are posted on
the Hub.
14.Closed Meeting
Public Libraries Act—Section 16.1(4) (d) labour relations or employee negotiations and
(b) personal matters about an identifiable individual
Motion #22-08 CLARKE - MARTIN
THAT the Barrie Public Library Board conduct a Closed meeting as the subject
matter being considered concerns labour relations or employee negotiations
Page 2of3
Page 179 of 227
14.b) Minutes of Barrie Public Library Board meeting held on Thursday, F...
Barrie Public
LIBRARY
BOARD MINUTES
and personal matters about an identifiable individual (Public Libraries Act
Section 16.1(4)(b)(d)). CARRIED
This portion of the meeting was held in closed session.
14.1 Closed Meeting Board Meeting Minutes
Rise and report
Motion #22-09 SAURO - AYLWIN
THAT the Barrie Public Library Board adopts the minutes of closed meeting
#22-01 dated Thursday, January 27, 2022. CARRIED
15.Date of Next Board Meeting
Thursday, April 28, 2022 7:00pm
16.Adjournment
The meeting was adjourned at 8:03pm
Page 3of3
Page 180 of 227
14.c) Minutes of Lake Simcoe Region Conservation Authority meeting held ...
Lake Simcoe Region Conservation Authority
Board of Directors' Meeting
Board of Directors' Meeting No. BOD-03-22
Friday, March 25, 2022
Held virtually via Zoom
Meeting Minutes
Board Members Present
Regional Chairman W. Emmerson (Chair), Councillor P. Ferragine (Vice Chair), Councillor K.
Aylwin, Mayor B. Drew, Councillor A. Eek, Councillor W. Gaertner, Deputy Mayor J. Gough,
Councillor R. Greenlaw, Mayor V. Hackson, Councillor S. Harrison-McIntyre, Councillor C.
Pettingill, Mayor M. Quirk, Councillor C. Riepma, Regional Councillor T. Vegh, Councillor A.
Waters, Councillor E. Yeo
Board Members Absent
Mayor D. Barton, Councillor K. Ferdinands
Staff Present
R. Baldwin, T. Barnett, M. Bessey, A. Brown, K. Cheney, K. Christensen, M. Critch, P Davies, J.
Doyley, N. Hamley, S. Jagminas, B. Kemp, B. Longstaff, G. MacMillan, S. McKinnon, G. Peat, C.
Taylor, K. Toffan, A. Yates, K. Yemm
I. Land Acknowledgement
II. Declarations of Pecuniary Interest or Conflict of Interest
None noted for the meeting.
III. Approval of Agenda
Moved by: R. Greenlaw
Seconded by: A. Waters
BOD-032-22 Resolved That the content of the Agenda for the March 25, 2022 meeting
of the Board of Directors be approved as circulated. Carried
IV.Adoption of Minutes
a) Board of Directors' Meeting
Moved by: B. Drew
Seconded by: C. Pettingill
Page 181 of 227
14.c) Minutes of Lake Simcoe Reg0ar 9rMe�YPrt�i`r eAt�ing�oi. tijg held ...
Friday, March 25, 2022
Meeting Minutes
Page 2
BOD-033-22 Resolved That the minutes of the Board of Directors' Meeting, No. BOD-
02-22, held on Friday, February 25, 2022 be approved as circulated. Carried
V. Announcements
a) CAO Rob Baldwin updated the Board on staff's return to the physical offices, noting staff
have now begun to return to the offices a minimum of two days per week. He also
advised that effective April 19t"the Administrative offices will be open to the public
three days per week.
b) CAO Rob Baldwin noted that the Authority's Budget Companion Document, which
provides a very informative synopsis of revenue in and how funds are disbursed, has
been finalized and will be sent out to Board members, as well as all municipal partners.
c) General Manager, Conservation Lands, Brian Kemp, advised Board members of staff's
involvement in a public webinar taking place on April 20t" on the spongy moth, formerly
the LDD moth. The webinar is a collaborative effort involving a number of conservation
authorities and will cover the life cycle, management options, etc.
d) Director, Corporate Communications, Kristen Yemm, was pleased to advise the Board
that the Authority's Annual Conservation Awards ceremony will return to an in-person
event this year on Tuesday, October 11t" at Newmarket's Old Town Hall. More
information will be provided at the April Board of Directors' meeting.
e) Lake Simcoe Conservation Foundation Executive Director Cheryl Taylor advised that
plans for the 33rd Annual Conservation Dinner are going well with just a few tickets left.
The dinner will take place on June 22nd. She also advised that plans are taking shape on
the Foundation's 4t" Annual Golf Tournament being held on August 22nd. More
information on these events can be found at https://www.lakesimcoefoundation.ca
VI. Presentations
a) Fourth Quarter 2021 Unaudited Financial Report
General Manager, Corporate and Financial Services/CFO Mark Critch, provided an overview of
the Authority's Fourth Quarter 2021 Unaudited Financial Report. He reviewed the 2021
highlights, including an operational surplus higher than anticipated due to operational savings
and staff gapping, transfers to reserves for payback of prior years draws due to the start up of
the Offsetting program, and a procurement summary of 118 purchase orders for a total of
$4.86 million. He noted the procurement and offsetting summaries are provided as
attachments in the accompanying staff report. Capital investments identified in the 2021
budget were reviewed with a few projects substantially complete and many completed. He
reviewed reserve balances.
Page 182 of 227
14.c) Minutes of Lake Simcoe Reg0ar 9rMe�YPrt�i`r eAt�ing�oi. tijg held ...
Friday, March 25, 2022
Meeting Minutes
Page 3
GM Critch reviewed some lessons learned and opportunities presented, which have been
incorporated into the 2022 budget. He noted the audited financial statements will be coming to
the Board in April 2022, and a reserve policy update will be brought to the Board later in the
year for consideration.
To view this presentation, please click this link: 4th 2021 Financial Report
Moved by: K. Aylwin
Seconded by: S. Harrison-McIntyre
BOD-034-22 Resolved That the presentation by General Manager, Corporate and
Financial Services/CFO Mark Critch regarding the Authority's Fourth Quarter 2021
Unaudited Financial Report be received for information. Carried
Included in the agenda is Staff Report No. 09-22-BOD regarding the Authority's Fourth Quarter
2021 Unaudited Financial Report.
Moved by: K. Aylwin
Seconded by: S. Harrison-McIntyre
BOD-035-22 Resolved That Staff Report No. 09-22-BOD regarding the Authority's
Fourth Quarter Unaudited Financial Report be received for information. Carried
VII.Hearings
There were no Hearings at this meeting.
VIII. Deputations
There were no Deputations at this meeting.
IX. Determination of Items Requiring Separate Discussion
Items 1 and 4 were identified under items requiring separate discussion.
X. Adoption of Items not Requiring Separate Discussion
Items No. 2 and 3 were identified under items not requiring separate discussion.
Moved by: A. Eek
Seconded by: V. Hackson
BOD-036-22 Resolved That the following recommendations respecting the matters
listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the
Board, and staff be authorized to take all necessary action required to give effect to
same. Carried
Page 183 of 227
14.c) Minutes of Lake Simcoe Reg0ar 9rMe�YPrt�i'r eAt�ing�oi. tijg held ...
Friday, March 25, 2022
Meeting Minutes
Page 4
2. BDO Canada LLP—Audit Planning Report for the 2021 Annual Audit
BOD-037-22 Resolved That Staff Report No. 10-22-BOD regarding BDO Canada LLP—
Audit Planning Report for the 2021 Annual Audit be received for information. Carried
3. Communications and Engagement Strategy Overview
BOD-038-22 Resolved That Staff Report No. 11-22-BOD regarding an overview of the
Corporate Communications Strategy be received for information. Carried
XI, Consideration of Items Requiring Separate Discussion
1. Correspondence
Vice Chair Ferragine noted that the Town of Bradford has submitted a letter to the Federal
government, as has the Town of East Gwillimbury, for the reinstatement of funding for the Lake
Simcoe Clean up Fund. Mayor Quirk and Regional Councillor Vegh also noted their
municipalities have passed similar resolutions, as did Councillor Eek and Councillor Waters.
Moved by: P. Ferragine
Seconded by: M. Quirk
BOD-039-22 Resolved That Correspondence Item a) to c) be received for information.
Carried
Board members asked that a letter be sent by Chair Emmerson on behalf of the Board of
Directors to the Federal government in support of reinstatement of the Lake Simcoe Clean-up
Fund.
Moved by: P. Ferragine
Seconded by: C. Pettingill
BOD-040-22 Resolved That the Board of Directors send a letter to the Federal
government in support of the reinstatement of funding for the Lake Simcoe Clean-up
Fund. Carried
4. Donation Request—Offsetting Revenue
Councillor Greenlaw applauded the Ukrainian Federation for their request as they explore all
options to assist the people of Ukraine, and he also thanked Authority staff for a well
articulated staff report that explains the provisions of the offsetting policy.
Moved by: R. Greenlaw
Seconded by: C. Riepma
Page 184 of 227
14.c) Minutes of Lake Simcoe Reg0ar 9rMe�YPrt�i`r eAt�ing�oi. tijg held ...
Friday, March 25, 2022
Meeting Minutes
Page 5
BOD-041-22 Resolved That Staff Report No. 12-22-BOD regarding the Ukrainian
National Federation of Canada's donation request letter of February 26, 2022 be
received; and
Further that staff's recommendation to not support the request for donation of
ecological offsetting funds to the Canada Ukraine Foundation's Humanitarian Appeal
be approved on the basis that the Authority's Ecological Offsetting Policy provides
clear and transparent direction with respect to the use of funds collected under this
policy. Carried
Xll.Closed Session
The Board moved to Closed Session to deal with confidential legal and land matters.
Moved by: W. Gaertner
Seconded by: S. Harrison-McIntyre
BOD-042-22 Resolved That the Board move to Closed Session to deal with confidential
legal, land and human resources matters; and
Further that the Chief Administrative Officer, members of the Executive Leadership
Team, the Director, Regulations, and the Chief of Staff remain in the meeting for the
discussion on Item a); and
Further that the Chief Administrative Officer, members of the Executive Leadership
Team and the Chief of Staff remain in the meeting for the discussion on Item b); and
Further that the Chief Administrative Officer remain in the meeting for the discussion
on Item c). Carried
The Board rose from Closed Session to report findings.
Moved by: M. Quirk
Seconded by: R. Greenlaw
BOD-043-22 Resolved That the Board rise from Closed Session and report findings.
Carried
a) Confidential Legal Matter
Moved by: C. Pettingill
Seconded by: S. Harrison-McIntyre
BOD-044-22 Resolved That Confidential Staff Report No. 13-22-BOD regarding a
confidential legal matter be approved. Carried
Page 185 of 227
14.c) Minutes of Lake Simcoe Reg0ar 9rMe�YPrt�i`r eAt�ing�oi. tijg held ...
Friday, March 25, 2022
Meeting Minutes
Page 6
b) Confidential land Matter
Moved by: A. Waters
Seconded by: V. Hackson
BOD-045-22 Resolved That the update regarding a Confidential land matter be
received for information; and
Further that and update be brought to the Board at their June 2022 meeting. Carried
c) Confidential Human Resources Matter
Moved by: P. Ferragine
Seconded by: C. Riepma
BOD-046-22 Resolved That Confidential Staff Report No. 14-22-BOD regarding a
confidential human resources matter be received; and
Further that the recommendations be supported. Carried
XIII. Other Business
a) Chair Emmerson noted the next Board of Directors' meeting is scheduled for Friday, April
22, 2022. This meeting will be held virtually.
XIV. Adjournment
Moved by: K. Aylwin
Seconded by: J. Gough
BOD-047-22 Resolved That the meeting be adjourned at 11:22 a.m. Carried
7'�
Regional Chairman Wayne Emmerson Rob Baldwin
Chair Chief Administrative Officer
Page 186 of 227
14.d) Minutes of Nottawasaga Valley Conservation Authority meeting held ...
V3p5ACA y
2
=' 03-22-BOD Minutes
Nottawasaga Valley Conservation Authority
Mar 25, 2022 at 9:00 AM EDT
Attendance
Members Present:
Mayor Don Allen, Springwater (Township); Cllr. Walter Benotto, Shelburne (Town);
Cllr. Shirley Boxem, Mulmur (Township); Cllr. Gary Harvey, Barrie (City); Cllr.
Donna Jebb, New Tecumseth (Town); Cllr. Cathy Keane, Oro-Medonte (Township);
Vice-Chair Gail Little, Amaranth (Township); Cllr. Ralph Manktelow, Mono (Town);
Cllr. Andrea Matrosovs, Blue Mountains (Town); Chair Mariane Mcleod, Collingwood
(Town); Cllr. Margaret Mercer, Melancthon (Township); Cllr. Rob Nicol, Innisfil
(Town); Cllr. Dane Nielsen, Grey Highlands (Municipality); Mayor Floyd Pinto, Adjala
Tosorontio (Township); Cllr. Raj Sandhu, Bradford West Gwillimbury (Town); Cllr.
George Watson, Wasaga Beach (Town)
Members Absent:
Cllr. Thom Paterson, Clearview (Township); Deputy Mayor Michael Smith, Essa
(Township)
NVCA Staff:
Sheryl Flannagan, Director, Corporate Services; Doug Hevenor, Cheif Administrative
Officer; Chris Hibberd, Director, Watershed Management Services; Byron Wesson,
Director, Conservation Services; Naomi Saunders, Manager, Environmental
Education (departed at 9:30am); Kyra Howes, Manager, Lands & Operations; Ben
Krul, Manager, Plannign; Kerry Jenkins, Administrative Assistant/Recorder
1. Events
Please visit our website for more information at nvca.on.ca
March Break Camp Tiffin
Date: March 14 - 18, 2022
Location: Tiffin Centre for Conservation
Tiffin Nature Program
Date: Every Tuesday and Thursday from April 5 to June 23
PA Day Camp
Date: June 3, 2022
Location: Tiffin Centre for Conservation
Self-Guided Maple Syrup Tour
Date: March 1 - April 15, 2022
Page 187 of 227
14.d) Minutes of Nottawasaga Valley Conservation Authority meeting held ...
Location: Tiffin Conservation Area
Spring Tonic Maple Syrup Festival
Date: April 2 - 3, 2022
Location: Tiffin Conservation Area
2. Call to Order
Chair Mcleod called the meeting to order at 9:03am.
3. Land Acknowledgement
The Nottawasaga Valley Conservation Authority Board acknowledges that
we are situated on the traditional land of the Anishinaabeg. The
Anishinaabeg include the Odawa, Saulteaux, Anishinaabeg, Mississauga and
Algonquin who spoke several languages including Anishinaabemowin and
Potawatomi. We are dedicated to honouring Indigenous history and culture
and committed to moving forward in the spirit of reconciliation and respect
with all First Nation, Metis and Inuit people.
4. Declaration of Pecuniary and Conflict of Interest
5. Motion to Adopt the Agenda
Recommendation:
RES: 11-22
Moved by: Cllr. Shirley Boxem
Seconded by: Cllr. George Watson
RESOLVED THAT: the agenda for the Board of Directors Meeting #03-22-
BOD dated March 25, 2022 be approved.
Carried;
6. Announcements
There were no announcements.
7. Presentations
Kyra Howes, Manager, Lands & Operations to conduct a presentation
regarding Community Engagement through Syrup Programs.
Please see Agenda Item 12.2.3 Staff Report No. 07-03-22-BOD regarding
the recommendation and vote.
8. Deputations
There were no deputations for this meeting.
9. Hearings
There were no hearings for this meeting.
10. Determination of Items Requiring Separate Discussion
Page 188 of 227
14.d) Minutes of Nottawasaga Valley Conservation Authority meeting held ...
Board Members are requested to identify items from the Consent List that
they wish to have considered for separate discussion.
11. Adoption of Consent List and Identification of Items Requiring
Separate Discussion
Recommendation:
RES: 12-22
Moved by: Mayor Don Allen
Seconded by: Cllr. Donna Jebb
RESOLVED THAT: agenda item number(s) 12.2.2, 12.2.4, 13 was
identified as requiring separate discussion, be referred for discussion under
Agenda Item #9; and
FURTHER THAT: all Consent List Agenda Items not referred for separate
discussion be adopted as submitted to the board and staff be authorized to
take all necessary action required to give effect to same; and
FURTHER THAT: any items in the Consent List not referred for separate
discussion, and for which conflict has been declared, are deemed not to
have been voted on or discussed by the individual making the declaration.
Carried;
12. Consent List
12.1. Adoption of Minutes
Recommendation:
Approved by Consent
RESOLVED THAT: the minutes of the Board of Directors Meeting 02-
22-BOD dated on February 25, 2022 be approved.
Carried;
Staff Reports
12.1.1. Staff Report No. 05-03-22-BOD from Kyra Howes,
Manager, Lands & Operations
Recommendation:
Approved by Consent
RESOLVED THAT: the Board of Directors receive Staff Report
No. 05-03-22-BOD regarding the approval of the use of funds
received from the Canada Community Revitalization Fund.
Carried;
12.1.2. Staff Report No. 06-03-22-BOD from Doug Hevenor, Chief
Administrative Officer
Recommendation:
RES: 13-22
Moved by: Cllr. Rob Nicol
Page 189 of 227
14.d) Minutes of Nottawasaga Valley Conservation Authority meeting held ...
Seconded by: Cllr. Thom Paterson
RESOLVED THAT: the Board of Directors approve Staff Report
No. 06-03-22-BOD regarding an Update of the Inventory of
Programs and Services
Carried;
12.1.3. Staff Report No. 07-03-22-BOD from Kyra Howes,
Manager, Lands & Operations
Recommendation:
Approved by Consent
RESOLVED THAT: the Board of Directors receive Staff Report
No. 07-03-22-BOD regarding the integrated partnership for
community engagement through maple syrup programming be
received.
Carried;
12.1.4. Staff Report No. 08-03-22-BOD from Ben Krul, Manager,
Planning
Recommendation:
RES:14-22
Moved by: Cllr. Margaret Mercer
Seconded by: Mayor Don Allen
RESOLVED THAT: the NVCA Board of Directors receive Staff
Report No. 08-03-22-BOD regarding planning and permitting
review staffing.
Carried;
12.1.5. Staff Report No. 09-03-22-BOD from Maria Leung,
Communications Coordinator
Recommendation:
Approved by Consent
RESOLVED THAT: Staff Report No. 09-03-22-BOD regarding
NVCA's Customer Satisfaction Report 2021 be received by
Board of Directors.
Carried;
12.1.6. Staff Report No. 10-03-22-BOD from Maria Leung,
Communication Coordinator
Recommendation:
Approved by Consent
RESOLVED THAT: Staff Report No. 10-03-22-BOD regarding
NVCA Communications - February 12, 2022 - March 11, 2022,
be received.
Page 190 of 227
14.d) Minutes of Nottawasaga Valley Conservation Authority meeting held ...
Carried;
13. Discussion of Previous Notice of Motion
Recommendation:
RES: 15-22
Moved by; Cllr. Dane Nielsen
Seconded by: Cllr. Andrea Matrosovs
RESOLVED THAT: item 13 be deferred to the April 22, 2022 Board
Meeting.
Carried;
14. Other Business
There was no other business.
15. In-Camera — Board decided there was no need to go in-camera and
proceeded with below resolution
Recommendation:
RES: 16-22
Moved by: Cllr. Ralph Manktelow
Seconded by: Cllr. Rob Nicol
B). RESOLVED THAT: the Board of Directors receive the Chief
Administrative Officer's 2021 annual performance review and 2022 review
for implementation.
Carried;
16. Adjourn
Recommendation:
RES:17-22
Moved by: Cllr. Donna Jebb
Seconded by: Cllr. Walter Benotto
RESOLVED THAT: this meeting adjourn at 10:16am to meet again on April
22, 2022 or at the call of the Chair.
Carried;
Page 191 of 227
14.d) Minutes of Nottawasaga Valley Conservation Authority meeting held ...
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np r
RL'�r10N A"
NVCA April 2022 Board Meeting Highlights
Next Meeting: May 27, 2022, held virtually
For the full meeting agenda including documents and reports, visit NVCA's website.
2021 Financial Statement Motion to amend scheduled board
NVCA receives clean audit for 2021. meetings
Board members received the 2021 NVCA The Board of Directors defeated a motion to
audited financial statements as presented by amend the current eleven regularly scheduled
KPMG LLP Chartered Accountants. The financial meetings to seven regularly scheduled
statement is available on NVCA's website. meetings.
Employee Handbook Update
The Board of Directors approved the updates to
the Employee Handbook. The updates included
three changes to the employee handbook all
around OMERS and benefits for all non-
permanent full-time employees.
2022 First Quarter Budget Report
In the first threes months of operations of
NVCA, expenditures to date are tracking behind
schedule, with 16.25% of the budgeted
expenses (25% of budget year completed),
partially because expenses are usually low for
the first few months of the year.
Revenues are tracking well, with 21.52% of the
budgeted revenues recognized. This includes
the first 3 months of the general municipal levy
of $651,192.
Currently, NVCA is sitting in a surplus position,
primarily due to two reasons:
1. Revenues are tracking higher than
expenses currently
2. There was a large payroll accrual in 2021
due to the timing of the last payroll and
a larger than normal vacation accrual
which when reversed in 2022, causes
our payroll expenses to show lower than
normal but will be caught up as the year
moves forward.
8195 8th Line, Utopia, ON, LOM 1TO • 705-424-1479 admin@nvca.on.ca
www.nvca.on.ca Page 192 of 227
14.e) Severn Sound Environmental Association re: Joint Municipal Service...
SEVERN SOUND ENVIRONMENTAL ASSOCIATION
JOINT MUNICIPAL SERVICE BOARD (JMSB)
4m - 2021 Fourth Quarter (Q4) Meeting
----.� January 27, 2022
9:30am - 12:00pm
Via video & telephone conference
Present via zoom video:
SSEA Chair, Deputy Mayor Steffen Walma Township of Tiny
SSEA Vice Chair, Councillor Paul Wiancko Township of Georgian Bay
SSEA Past Chair, Councillor Ron Stevens Township of Severn
Councillor Ian Veitch Township of Oro-Medonte
Councillor Perry Ritchie Township of Springwater
Deputy Mayor Anita Dubeau Town of Penetanguishene
Councillor Carole McGinn Town of Midland
Councillor Barry Norris Township of Tay
Staff present via zoom video:
Julie Cayley Executive Director
Lex McPhail IT ManagerlGIS Applications Specialist
Judy Limoges Treasurer
Cliff Evanitski Office Manager
Melissa Carruthers Risk Mgmt. Official/Risk Mgmt. Inspector
Michelle Hudolin Wetlands & Habitat Biologist
Tamara Brincat Invasive Species Program Coordinator
Aisha Chiandet Water Scientist
Nicole Stott Invasive Species Management Technician
Nikki Priestman Watershed Health Coordinator
Paula Madill Ecosystem Technologist
Emily Edgley Citizen Science & Water Quality Coordinator
1. WELCOME AND CALL TO ORDER
Chair Walma called the meeting to order at 9:32 am.
2. ADOPT AGENDA
MOTION: 2021-106
Moved by: A. Dubeau Seconded by: R. Stevens
RESOLVED THAT: the SSEA Joint Municipal Service Board approve the Meeting
Agenda dated January 27, 2022
Carried;
3. DECLARATION OF PECUNIARY INTEREST
None declared.
SteffenlJulie introduced Cliff- Office Manager to the Board
Page 193 of 227
14.e) Severn Sound Environmental Association re- Joint Municipal Service
SSEA Joint Service Board Meeting—2021 4th Quarter Mtg -January 27, 2022 Page 2 of 8
4. APPROVAL OF PAST MINUTES
4.1 Minutes of 2021 Third Quarter (Q3) meeting of the SSEA Joint Municipal Service
Board held October 25, 2021
MOTION: 2021-107
Moved by: R. Stevens Seconded by: P. Wiancko
RESOLVED THAT: the SSEA Joint Municipal Service Board approve the minutes of the
Third Quarter (Q3) meeting of the SSEA Joint Service Board held October 25, 2021
Carried;
4.2 Minutes of the SSEA 2021 Special Meeting of the Board held December 10, 2021
MOTION: 2021-108
Moved by: 1. Veitch Seconded by: P. Ritchie
RESOLVED THAT: he SSEA Joint Municipal Service Board approve the minutes of the
Special Meeting of the Board held December 10, 2021
Carried;
4.3 Business arising from the minutes
5. ELECTION OF SSEA CHAIR AND VICE CHAIR
SSEA 2021 Chair Walma to step down, Pro Tern Chair Julie Cayley, SSEA Executive Director,
to conduct the election portion of the meeting.
Election Procedures
Julie Cayley, Pro Tern Chair reviewed election procedures.
Appointment of Scrutineers
MOTION: 2021-109
Moved by: A. Dubeau Seconded by: R. Stevens
RESOLVED THAT: Lex McPhail and Melissa Carruthers be appointed as scrutineers for the
2022 Election of SSEA Officers; and
FURTHER THAT: the electronic ballots be destroyed after the election process.
Carried;
Nominations for the Position of Chair
Anita Dubeau nominated Steffen Walma for the position of Chair for 2022.
Affirmation of nomination
Steffen Walma affirmed he would be willing to run for the position of Chair for 2022
Pro Tern Chair Julie Cayley called for further nominations three times. No further
nominations were put forward.
MOTION: 2021-110
Moved by: I. Veitch Seconded by: P. Ritchie
RESOLVED THAT: nominations for the position of SSEA Board Chair be closed.
Carried;
Page 194 of 227
14.e) Severn Sound Environmental Association re: Joint Municipal Service...
SSEA Joint Service Board Meeting—2021 4th Quarter Mtg -January 27, 2022 Page 3 of 8
Election of SSEA Chair Result
Steffen Walma was acclaimed as Chair for 2022.
Nomination for the Position of Vice Chair
Steffen Walma nominated Paul Wiancko for the position of Vice Chair for 2022.
Affirmation of nomination
Paul Wiancko affirmed he would be willing to run for the position of Vice Chair for 2022.
Pro Tern Chair Julie Cayley called for further nominations three times. No further
nominations were put forward.
MOTION: 2021-111
Moved by: I. Veitch Seconded by: R. Stevens
RESOLVED THAT: nomination for the position of SSEA Vice Chair be closed.
Carried;
Election of SSEA Vice Chair Result
Paul Wiancko was acclaimed as Vice Chair for 2022.
MOTION: 2021-112
Moved by: A. Dubeau Seconded by: R. Stevens
RESOLVED THAT: The Severn Sound Environmental Association Joint Municipal Service
Board has appointed for the year of 2022, Officers as follows:
Chair: Steffen Walma
Vice Chair: Paul Wiancko
Past chair: Ron Stevens
Carried;
SEVERN SOUND SOURCE PROTECTION AUTHORITY MEETING
No SSSPA Mtg.
6. SSEA FOURTH QUARTER 2021 REPORT
MOTION: 2021-113
Moved by: B. Norris Seconded by: P. Ritchie
RESOLVED THAT: The Fourth Quarter 2021 report presented by Julie Cayley, Executive
Director be received for information.
Carried;
7. PRESENTATIONS
7.1 Ldd Egg Mass Survey Results and Defoliation Forecast for 2022 —Tamara Brincat
(SSEA Invasive Species Program Coordinator)
MOTION: 2021-114
Moved by: I. Veitch Seconded by: R. Stevens
RESOLVED THAT: Ldd Egg Mass Survey Results and Defoliation Forecast for 2022
presentation from Tamara Brincat be received for information.
Carried;
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Councilor McGill joined the meeting at 9:55 am—left at 10
7.2 SSEA 2021 Ldd Egg Mass Survey Results and Defoliation Forecast for 2022 Report
MOTION: 2021-115
Moved by: A. Dubeau Seconded by: P. Ritchie
RESOLVED THAT: Ldd Egg Mass Survey Results and Defoliation Forecast for 2022 report
from Tamara Brincat be received for information.
Carried;
ACTION ITEM: Report to be sent to Mayors and Councils with a request to be included in an
upcoming agenda.
Executive Director Cayley informed the Board that Tamara Brincat was being nominated for
an award.
ACTION ITEM: Ms. Cayley to share invasive species award ceremony login with the Board.
Councilor McGill rejoined the meeting at 10:05
S. SSEA FINANCIAL REPORTS
8.1 Staff Report 55-21-SSEA- 2021 4th Quarter Draft Financials
MOTION: 2021-116
Moved by: A. Dubeau Seconded by: R. Stevens
RESOLVED THAT: Staff Report No. 55-21-SSEA regarding the 2021 Fourth Quarter Draft
Financials be received as information.
Carried;
ACTION ITEM: DWSP funding reserves "Call of the Chair" meeting to be held regarding
reserves and how to handle request.
8.2 Staff Report 56-21-SSEA—2022 Staff COLA Salary Increase
MOTION: 2021-117
Moved by: I. Veitch Seconded by: P. Ritchie
RESOLVED THAT: Staff Report No. 56-21-SSEA regarding a 2022 annual COLA salary
increase of 2.0%, based on the 2022 Budget be approved by the Board; and
FURTHER THAT: The Executive Director be authorized to implement this cost of living
increase for SSEA FTE staff effective January 1, 2022
Carried;
8.3 Staff Report 57-21-SSEA- SSEA Reserve Schedule -At December 31, 2021 and
Projected Reserve Schedule at December 31, 2022
MOTION: 2021-118
Moved by: B. Norris Seconded by: P. Wiancko
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RESOLVED THAT:Staff Report No. 57-21-SSEA regarding the 2021 SSEA Reserve
Schedule, AND;
FURTHER THAT: the 2022 projected reserve schedule be approved by the Board
Carried;
8.4 Staff Report 58-21-SSEA-Township of Tay Request use of SSEA Reserve for 2022
MOTION: 2021-119
Moved by: P. Ritchie Seconded by: I. Veitch
RESOLVED THAT: Staff Report No. 58-21-SSEA regarding Tay Township's request to
utilize their portion of the 2020 DWSP funding of$9,254 currently in the SSEA Contingency
Reserve to offset their share of SSEA costs in 2022, be approved by the SSEA Board.
Carried;
8.5 Staff Report 59-21-SSEA-Appointment of Auditors for 2021
MOTION: 2021-120
Moved by: P. Wiancko Seconded by: B. Norris
RESOLVED THAT:Staff Report No. 59-21-SSEA regarding appointing the audit firm for
the SSEA Treasurer municipality, Township of Tay, currently Pahapill and Associates
Professional Corporation, to perform the 2021 annual financial audit of the SSEA, be
approved by the SSEA Board.
Carried;
8.6 Staff Report 60-21-SSEA- Risk Management Services Budget Update
MOTION: 2021-121
Moved by: C. McGinn Seconded by: P. Ritchie
RESOLVED THAT: Staff Report No. 60-21-SSEA regarding an update on the Risk
Management Services budget be received for information.
Carried;
ACTION ITEM: Further clarification of increase to Oro-Medonte to be provided to financial
staff and Acting CAO.
9. SSEA CORPORATE ADMINISTRATION UPDATES
9.1 Staff Report 61-21-SSEA—SSEA COVID-19 Vaccination Policy
MOTION: 2021-122
Moved by: P. Wiancko Seconded by: R. Stevens
RESOLVED THAT: Staff Report No. 61-21-SSEA regarding SSEA Covid-19 Vaccination
Policy, be received for information.
Carried;
9.2 Staff Report 62-21-SSEA—Severn Sound Source Protection Authority (SS SPA)
Drinking Water Source Protection Update and SSEA Risk Management Services
2021 Q4 Update
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MOTION: 2021-123
Moved by: P. Ritchie Seconded by: C. McGinn
RESOLVED THAT: Staff Report No. 62-21-SSEA regarding an update on the activities
undertaken by SSSPA and SSEA Risk Management staff during Q4 of 2021 be received for
information.
Carried;
9.3 Staff Report 63-21- SSEA—SSEA Q4 Grant Application Update
MOTION: 2021-124
Moved by: A. Dubeau Seconded by: P. Wiancko
RESOLVED THAT: Staff Report No. 63-21-SSEA regarding SSEA Grant Application
Update, be received for information.
Carried;
9.4 Staff Report 64-21-SSEA—SSEA Invasive Species Program Q4 Update
MOTION: 2021-125
Moved by: R. Stevens Seconded by: P. Ritchie
RESOLVED THAT: Staff Report No. 64-21-SSEA, regarding SSEA Invasive Species
Program Update, be received for information.
Carried;
9.5 Staff Report 65-21-SSEA- Sustainable Severn Sound (SSS) Special Project Q4
Update
MOTION: 2021-126
Moved by: P. Ritchie Seconded by: I. Veitch
RESOLVED THAT: Staff Report No. 65-21-SSEA, regarding the SSEA's SSS special project
Q4 update for the 4th quarter of 2021 be received for information.
Carried;
9.6 Staff Report 66-21-SSEA- SSEA Depave Paradise Program Q4 Update
MOTION: 2021-127
Moved by: A. Dubeau Seconded by: B. Norris
RESOLVED THAT: Staff Report No. 66-21-SSEA regarding SSEA Depave Paradise
Program be received for information.
Carried;
9.7 Staff Report 67-21-SSEA- SSEA Healthy Soils=Healthy Watersheds Q4 Program
Update
MOTION: 2021-128
Moved by: A. Dubeau Seconded by: C. McGinn
RESOLVED THAT: Staff Report No. 67-21-SSEA regarding SSEA Healthy Soils = Healthy
Watersheds Q4 Program Update be received for information.
Carried;
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9.8 Staff Report 68-21-SSEA—SSEA Past and Upcoming Events Q4
MOTION: 2021-129
Moved by: B. Norris Seconded by: I. Veitch
RESOLVED THAT: Staff Report No. 68-21-SSEA regarding SSEA Past and Upcoming
Events, be received for information.
Carried;
9.9 Staff Report 69-21-SSEA— New SSEA Partner Weather Station
MOTION: 2021-130
Moved by: B. Norris Seconded by: R. Stevens
RESOLVED THAT: Staff Report No. 69-21-SSEA regarding the installation of a
New SSEA Partner Weather Station, be received for information.
ACTION ITEM: Staff to follow up with Environment Canada for potential data sharing
opportunities.
Carried;
9.10 Staff Report 70-21-SSEA—SSEA Office re-opening update
MOTION: 2021-131
Moved by: C. McGinn Seconded by: P. Ritchie
RESOLVED THAT: Staff verbal update on SSEA Office re-opening update, be received for
information
Carried;
10. EXECUTIVE DIRECTOR UPDATE
10.1 Staff Report 71-21-SSEA— Executive Director Q4 Report (On Table)
Deferred
11. ANNOUNCEMENTS
12. CORRESPONDENCE
13. CLOSED SESSION
There are no closed session items for this agenda.
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SSEA Joint Service Board Meeting —2021 4th Quarter Mt - JanuarV 27 2022 Page 8 of 8
14. OTHER BUSINESS
14.1 Staff Report 72-21-SSEA — SSEA 2022 Board Meeting Schedule
MOTION: 2021-133
Moved by: P. Wiancko Seconded by: R. Stevens
RESOLVED THAT: Staff Report No. 72-21-SSEA regarding the 2022 SSEA Board Meeting
Schedule, be received for information, AND
FURTHER THAT: the Board of Directors approves the following schedule of SSEA Board of
Directors meetings for 2022. Meetings will be held from 9:00 a.m. to 12:00 noon at a location
to be determined.
• Fourth Quarterly Meeting: January 27, 2022
• First Quarterly Meeting: April 28, 2022
• Second Quarterly Meeting: July 28, 2022
• Third Quarterly: October 27, 2020
• Fourth Quarterly: January 26, 2023
Carried;
14.2 Staff Report 73-21-SSEA —Video Posting and Archiving of SSEA Board Meetings
MOTION: 2021-134
Moved by: A. Dubeau Seconded by: R. Stevens
RESOLVED THAT: Staff Report No. 73-21-SSEA regarding the Posting and Archiving of
SSEA Board Meeting Video content be received as information; AND
FURTHER THAT: direction be provided regarding the period of time SSEA Board Meeting
video content is posted and archived; AND
FURTHER THAT: period of time between posting and archiving is one year
15. ADJOURN
MOTION: 2021-135
Moved by: R. Stevens Seconded by: no seconder
RESOLVED THAT: this meeting of the SSEA Board of Directors held on January 27, 2022
adjourn at 11:02 to meet again on April 28, 2022 or at the call of the chair.
Carried;
Chair, Steffen Walma Executive Director, Julie Cayiey
Approved this 28th day of April 2024S
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14.e) Severn Sound Env' .q M tal Association re: Joint Municipal Service...
m -
SSEA Board Meeting Highlights April 28, 2022
Meeting via video & telephone conference
For the full meeting agenda including documents and reports, visit our web site
https://severnsound.ca/about/meetings
Office Closed via the policies of its municipal
Due to the evolving COVID-19 partners
pandemic the SSEA office remains Appointed the SSEA Board Executive
closed to the public. Staff will continue to work with staff to formulate a draft
to operate remotely and delays in our 2023 budget that meets municipal
ability to respond to requests should be partner needs while meeting the
expected. Staff are able to access the direction outlined in the SSEA
office for field or office work as needed Strategic Plan
within COVID-19 office safety policy.
Received
Invasive Species Mitigation at • 2022 1st Quarter draft financials
Municipal Boat Launches, and • report regarding the status of the
Citizen Science Presentations 2021 Audit and 2021 Draft Financials
• update on the various grant programs
SSEA staff provided the Board with two applied to for funding support to assist
presentations — one outlining the in implementing local partnership
important work controlling invasive opportunties
species at municipal boat launches, as • report on SSEA's Invasive Species
well as, an update on the Severn Sound Program
Environmental Association's Citizen • an overview of upcoming Community
Science Program. Tree Planting & Seedling Distribution
Program activities
In brief • an update on the Depave Paradise
During the meeting the Board also; Program event
• a summary of the SSEA Healthy
• Held its Severn Sound Source Soils=Healthy Watersheds Program
Protection Authority meeting with a • an update of environmental
presentation by South Georgian Bay- monitoring work by SSEA
Lake Simcoe Source Protection
Committee Chair, Lynn Dollin Future meetings and Events
• Authorized staff to modify the SSEA's • July 28 of 2022, or at the call of the
Mileage Rate Policy to follow that set Chair
by the Canada Revenue Agency that
currently calls for $0.61 per kilometre Location to be determined visit
• Directed SSEA staff to investigate https://severnsound.ca/about/meetings
whether there is additional insurance
coverage provided to the Association
489 Finlayson St. Box 460 Port McNicoll, ON, LOK 1 RO Phone: 705-534-7283
www.severnsound.ca
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Z.Xn So. 4.e) Severn Sound Environmental Association re- Joint Municipal Service...
` ;n~ Severn Sound Environmental Association
' -wat 2022 1st Quarter (Jan. 1 - Mar. 31) Report/Update
Staffing/HR CELEBRATING INTERNATIONAL(&
Administration,Staffing, Training and Volunteers 0 WOM EN'S DAY!
Administration Ube Vomeib��wma 8 &iwb&?m&da4 4Tsd= 6aa
INNPEEER.�__,.�____._ -
Two SSEA Board meetings were held (2021 41n = _
W
Quarter & special call of the Chair meeting). 1.4
1
Staffing
Welcome to Office Manager Cliff Evanitski!
Remote work and successful grant applications "` n " ""u�Al"1
THE WOMEN OF SEVERN SOUND WOMEN BRING LINI QOE SKILLS AND 51 RENG THS TO ORGANIZATIONS AS S1 AFF
enabled SSEA to provide several contract staff AND BOARD MEMBERS STEAM CIENCE
EA IS ICALOOF INANCI LPROG AMS AND ENWHOARE LONGLY OUR
THAT AS
AND OUR SCIENCE,TECHNICAL AND FINANCIAL PROGRAMS AND PROTECTS.I STRONGLY BELIEVE
1HAt,AS WOMEN,IT IS�MPORIANI i0 LEAD BY EXAMPLE AND MANE SPACE FOR O'FHEP WOMEN AS THEY MOVE
opportunities. THANK YOU to Canada Summer Jobs, DP IN THEIR CAREERS,THERE ISRDQVFORALLOFGS'' INLIE ENECLITIVEOIRECTORj
"A WOMAN IS CAPABLE OF INCREDIBLE STRIPNGTH AND POWER ON HER OWN.BUT WHEN WE WORK TOGETHER
BioTalent Canada and ECO Canada for supporting ASA TEAM WE BECOME AN FNTPAOROINAPY FOPCE THAT CAN MAKE ANYTHING PO$SIRLF"-NIKKI IWATEASHED
HEAL TH COO IDINAEORI
contract staff members Walker Hunter (Environmental 'WORKING ON A TEAM FULL OF BRILLIANT.STRONG.COMPASSIO NATE AND FUN WOMEN MAKES TACKLING
ENVIRONMENTAL CHALLENGES MORE MANAGEABLE'-AISHA(WATER SCIENTIST)
Stewardship Development Assistant), Nicole Stott II, I I,ii I-I I -
(Biodiversity Conservation Intern), Emily Edgley
(Environmental Monitoring & Citizen Science Program Thank you to Southern Georgian Bay Chamber of
Assistant) and Shannon Mawhinney (Watershed Commerce recognizing SSEA Staff on International
Resilience Coordinator). Women's Day
THANK YOU to outgoing staff: Nicole Stott, Biodiversity Conservation Intern; Morgan Gillies,
Healthy Soils = Healthy Watersheds Program Coordinator; and Walker Hunter, Environmental
Stewardship Development Assistant.
Advertised for 7 seasonal staff positions (hiring pending funding).
Training/Professional Development
SSEA staff attended 25 no-cost webinars on a range of SSEA program related topics. As well,
four SSEA staff completed the MECP's RMO/RMI training course for Drinking Water Source
Protection. The Executive Director successfully completed the certificate in Women in Leadership
from Cornell University.
Volunteers - THANK YOU
THANK YOU to all 13 citizen science volunteers who provided data through our Ice Spotters
Program!
Education, Engagement, Outreach
Presentations,Articles,Social Media, Events, Inquiries
Most presentations, meetings, videos etc. have been recorded and posted to the SSEA YouTube
channel.
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14.e) Severn Sound Environmental Association re: Joint Municipal Service...
Virtual Presentations
Presentations to the SSEA Board on various program updates. Staff delivered presentations at 6
additional events and council meetings during Q1.
Articles/Publications/News
CTV Barrie interviewed staff and provided coverage of the Tree Seedling Distribution Program;
staff submitted an article for the MTM Conservation Association newsletter on the Matchedash
Bay Turtle study.
Social Media
Our Facebook page is back in action as part of the suite of social media platforms used to deliver
messaging to the public. A total of 161 posts were made on SSEA Instagram, Facebook and
Twitter accounts this quarter to audiences of 489, 144, and 410
followers respectively. Staff made an additional Facebook post on Orr
Lake winter sampling to the Orr Lake Ratepayers Association with Committed to ensuring
exceptional environmental
approximately 418 members. A total of 3 new videos related to SSEA quality &exemplary stewardship
programs, were posted on the SSEA YouTube channel with a total of of the Severn Sound area
33 views and 36 subscribers. N Sound Science — Collaboration
* Partnerships
SSEA participated in National Invasive Species Awareness Week xn Sod
campaign by posting across all social media. Staff also ran a socialw
media campaign on Winter Salt best management practices, which
rM
included 16 posts and 1 video that reached 5339 users. „
drat
THANK YOU to the Gloucester Pool Cottage Association for providing
ad space in their annual magazine. wuvw.seve
sseainfo@severnsouernsound.d.a
ca
705-534-7283
Events/Meetings/Conferences Follow us on
Presented to the Midland Horticultural Society and two virtual V @ 0
conference/forum events on invasive species. Team SSEA attended � � °84
10 municipal and external partner meetings throughout the quarter.
Two abstracts were submitted and accepted for the Joint Aquatic Science Meeting in May.
Inquiry Responses (excluding SSS and Source Water)
SSEA responded to 34 inquiries from municipal partners, members of the public, and contractors.
Tree Planting
Planting and Distribution
Planning for spring 2022 Tree Seedling Distribution Program and implementation of selected
community tree planting events; 10,600 tree/shrub seedlings purchased. Helping the County of
Simcoe promote the 1001" Anniversary of County Forests, including support for SSEA tree plant
projects.
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14.e) Severn Sound Environmental Association re: Joint Municipal Service...
Fish and Wildlife Habitat/Natural Heritage
Invasive Species,Species at Risk, Wetlands, Wildlife and Habitat
Stewardship
Invasive Species
Presented at the Tiny Special Meeting of Council - SSEA Ldd egg mass survey results. Partnered
with the Invasive Species Centre on a project to provide guidance for aquatic invasive species
mitigation at municipal public boat launches. Provided input to the provincial Best Management
Practice document for the invasive plant goutweed. Continue to deliver technical support on the
Wye Marsh Invasive Species Management and Farlain Lake Eurasian Water-milfoil Management
projects.
Species At Risk
Staff completed reporting on the 2021 Matchedash Bay turtle monitoring project, connected with
potential partners and are in the planning stages for 2022 field work to support this multi-year
project.
Land Use Planning
Input and Review
Plan and Policy Input
SSEA contributed comments on 16 applications, reports, and Environmental Impact Studies, a
decrease of 57% compared to the number of projects reviewed in Q1 of 2021.
Staff provided comments on the Township of Tiny's Policy to protect and enhance tree canopy
and natural vegetation, the Town of Penetanguishene's Draft Tree By-law and Management
Guidelines, the Township of Tiny Transportation Master Plan, the City of Orillia settlement area
boundary expansion, Stormwater Management Guidance for the Township of Severn, and the
Official Plan Review for the Township of Oro-Medonte. SSEA also submitted comments to five
provincial Environmental Registry postings: Subwatershed Planning Guide, Expanding
administrative penalties for environmental contraventions, Proposed Changes for the Next Edition
of Ontario's Building Code, Low Impact Development Stormwater Management Guidance Manual,
and Municipal Wastewater and Stormwater Management in Ontario Discussion Paper.
Drinking Water Source Protection
Source Protection Authority and Risk Management Services
Source Protection Authority Services
Staff attended six regional or provincial meetings on various topics such as communications,
assessment report update requirements, Source Protection Committee meetings, and risk
management topics specific to the Drinking Water Source Protection Program.
A "Drinking Water Source Protection 101" workshop was held for the planning department of
Georgian Bay. Source Protection Plan and Assessment Report updates for three Oro-Medonte
systems (Braestone, Maplewood, and Robincrest) were submitted to the Province (MECP) for
approval. Staff continues to support municipalities in meeting their requirements with potential
changes to various municipal water systems in the municipalities of Springwater, Severn, Oro-
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14.e) Severn Sound Environmental Association re- Joint Municipal Service...
Medonte, Tiny, Midland, and Orillia as well as with meeting their February 1, 2021 annual
reporting requirements.
Risk Management Services
This quarter, staff commented on five development applications, answered twelve inquiries, and
attended one pre-consultation meeting.
Monitoring Programs
Field/data collection: Open Water, Inland Lakes, Intakes, PWQMN/Tributaries, Stream Invertebrates,
Stream Temperature, PGMN, Climate, and Citizen Science
Lake Sampling (Open Water, Inland Lakes, Intakes)
Submitted lab load request to the province for lake and tributary _
sampling, maintaining the standard sampling frequency and list of
water quality variables for all programs. `_ •
A total of 4 Tay intake sampling events included collecting water
chemistry and field data such as pH, turbidity, conductivity, and
temperature. Water quality results are used to assess conditions and
guide management decisions.
Winter sampling occurred on Orr Lake to track under-ice dissolved
oxygen and phosphorus. r'"f
Tributaries (Provincial Water Quality Monitoring Network (PWQMN),
Stream Invertebrates, Temperature) �,. •
The monitoring team completed 3 PWQMN sampling runs at 14 sites w
Drinking Water intake sampling
throughout the watershed, collecting chemistry samples and field data. �.
Identified over 10,000 stream invertebrates in 34 long-term samples
from the Wye River, Coldwater River and Silver Creek watersheds to assess tributary health.
Groundwater (Provincial Ground Monitoring Network)
Level and baro loggers continue to collect hourly
water level and temperature data at 9 well locations.
The data is used to monitor long-term trends and
assess if climate change is impacting groundwater.
Climate
The data from all 5 rain gauges have been corrected
and compiled to compare data across the watershed
and from site to site. Data is also used as part of
SSEA's Climate Monitoring Program to analyze long-
term water quality and climate trends.
The Midland and Lafontaine weather stations were
checked and data was downloaded monthly. These Winter water quality sampling on Orr Lake
stations have been tested and are ready to continue
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14.e) Severn Sound Environmental Association re: Joint Municipal Service...
to record data for spring and summer 2022. The next calibration date will occur in fall 2022. Near
real-time data can be viewed on the SSEA website (www.severnsound.ca).
Citizen Science (Shore Watch, Stream Watch, Ice Spotters, Invasive Species Spotters, Water
Level Watch)
The 2021 Citizen Science Data Report is in the
final stages.
All citizen science programs are gearing up for the
2022 season with in-person training session for
volunteers on April 30th.
For the Ice Spotters program, observations for the
ice-on period have been collected and
observations are currently being made for the ice-
off period. Since January we have collected
observations from 13 volunteers.
Ice-off observation from Sturgeon Bay on April 1st
Staff are developing iNaturalist project for Invasive
Species Spotters volunteers to report observations.
Sustainable Severn Sound Special Project
Climate Change Action Plans, Partners for Climate Change Protection (PCP) Program
Partners for Climate Protection
SSEA continues to support our municipal members of the PCP program and are happy to
welcome our newest member, the Town of Springwater. Springwater has signed the PCP
resolution and is working with SSEA to set up the PCP Milestone tool and begin data collection to
establish a GHG baseline before creating their GHG reduction targets and Climate Action Plans.
Penetanguishene has declared a climate emergency on a recommendation from SSEA in their
2019 GHG update. This is a re-commitment to their Local Climate Action Plan.
Bee City Initiative
SSEA staff continue to support Severn Sound watershed 17
Bee City members. We continue to work with the Town of
Midland on their No-Mow Zone Project. SSEA and m
Midland staff have been planning the restoration of an '
additional site at Little Lake Park. The site will undergo y
invasive species management and then be seeded with a
native seed mix. '
SSEA staff are supporting Tiny Township in their recent
Bee City designation including co-hosting two webinars
over Earth Week to help promote the new Bee City
Designation and the importance of native plants and
native pollinators.
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14.e) Severn Sound Environmental Association re- Joint Municipal Service...
Depave Paradise Program '
SSEA is working with the Township of Georgian {
Bay to plan their Depave event being held at II j
Honey Harbour Park on May 1 st, between 10AM
and 2PM. Volunteers will remove 100 m2 of
asphalt and at future events will help to plant
100m2 of pollinator gardens. The first interim a=
report was submitted to obtain funds from Green
Communities Canada. - -
In Q1, SSEA attended numerous planning
meetings with municipal and external stakeholders Site plan meeting at Honey Harbour Park with Township staff
including:
• Bee City meetings With Town of Midland
• Bee City meeting with Township of Tiny
• Regional Climate Change Exchange meeting
• Regional Depave Coordinator meetings (3)
• Simcoe County transportation planning session
SSS provided feedback/support to multiple municipal partners in the form of strategic plans, GHG
data summarization and PCP participation, and grant proposals including: EROs; Ontario building
code and Low Impact Development Stormwater Management Guidance Manual; and Bee City
Team administration services to the Town of Midland and Tiny Township
Healthy Soils = Healthy Watersheds Special Project
Soil and Watershed Health BMPs,Agriculture Nutrient Management
The HS=HW pilot project was funded thanks to the
Ministry of the Environment, Conservation and Parks
- Great Lakes Local Action Fund. This funded phase
of the Healthy Soils = Healthy Watersheds Special
Project came to an end in this quarter. In this quarter, •
reimbursements to local farmers were provided, final
reporting was completed, as well as, a webinar that - 00�:
was co-hosted by the North Simcoe Soil and Crop
Improvement Association "Soil Health - What Does It
Mean to Me and Why Should I Care?" opened by •
Senator Rob Black, and retained an independent '
Certified Crop Advisor to work with two producers to
complete a Farmland Health Check-up.
Over the 12 months of this project, staff conducted _
24 in-person farm visits with 8 farmers, 3 additional
farmers contacted by phone/email. This project
achieved significant success including:
• Soil Sampling - over 160 soil samples taken and ��
analyzed. More intensive grid or zone soil
sampling will improve fertilizer efficiency
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14.e) Severn Sound Environmental Association re: Joint Municipal Service...
maximizing the efficiency of crop nutrient uptake and minimize the loss of nutrients to surface
and groundwater.
• Cover Crops - over 990 acres of cover crop planted. Cover Crops are plants/crops planted to
cover the soil with the intention of stabilizing soil, slowing erosion, adding organic matter to the
soil, reducing nitrogen loss and can have a variety of other benefits including increasing
biodiversity and providing pollinator habitat.
• Education and Outreach - 28 Twitter posts, 13 Instagram posts, 2 Facebook posts, 4
YouTube videos. MPP the Honourable Jill Dunlop made a program announcement. SSEA
partnered with North Simcoe Soil and Crop Improvement Association (NSSCIA) to host 3
webinars and staff did 1 live broadcast about soil health to 20 students (Georgian Bay District
Secondary School). A local videographer to produce three agricultural videos.
Data Analysis and Reporting
Statistics, Data Management&Analysis, Reporting, and GIS/Mapping
Statistics/Data Management & Analysis
Routine, year-round data management consisting of PWQMN, Georgian Bay water levels and
regional climate data, and open water/inland lake water chemistry, zooplankton and algae data
processing continues as normal. Additional analyses were completed for tributary (chemistry,
benthos, and temperature) and groundwater monitoring for inclusion in a draft update for the
Source Water Protection Assessment Report chapter on Watershed Characterization. Analyses
are ongoing on open water chemistry data to determine the impact of reduced sampling frequency
in the event of provincial lab load cuts. Datasets were provided to the Muskoka Watershed
Council to support reporting of water quality results in North and South Bays.
Data from 40 stream temperature loggers have been compiled to complete thermal stability
graphs for all sites. Thermal stability graph outcomes have been updated from 1999 to 2021 and
include over 300 sites around the Severn Sound watershed.
Reporting
SSEA completed one Water Quality Update for both Orr Lake winter sampling.
Partnerships
New/Updated NGO partners and MOD's,Academia
SSEA is continuously working with new municipal and NGO/external partners to deliver effective
environmental stewardship, including active membership with GBB's ICECAP and the SMDHU's
Climate Change Exchange Committee and Climate Change Charter Working Group
Academia
Three project proposals were developed for the Georgian College Applied Research Program.
Datasets provided under various data sharing agreements with:
• Ontario Tech University - research on algae in Severn Sound
• McMaster University - research on water quality in Honey Harbour
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14.e) Severn Sound Environmental Association re: Joint Municipal Service...
Financial
Grants, Budget, Invoicing
Grants
Multiple grants have been secured or applied to by SSEA this quarter to maintain and expand
services including:
• Forests Ontario Over-the-Counter Tree Program Subsidy: $2,100 for Tree Distribution
Program (successful)
• Invasive Species Centre 2022 Microgrant for Invasive Species Education, Community Action,
and Management Planning in Ontario: $1,000 for Penetanguishene Waterfront Park
Phragmites Management and Site Restoration (successful)
• Invasive Species Centre funding for Municipal Guidance for Establishing AIS Mitigation at
Public Boat Launches Project: $5,000 for creating advanced draft document (successful)
• TD Friends of Environment Foundation: $8,000 for pollinator education kits and increasing
habitat (successful)
• Provincial Great Lakes Local Action Fund: $50,000 for Improving Habitat in the Severn Sound
Watershed (pending approval)
• Federal 2 Billion Trees Program: $267,507 for expanding the SSEA's small-scale tree planting
initiatives into a larger-scale tree planting program (pending approval)
• Federal Canada Summer Jobs: $12,600 wage subsidy to hire youth for seasonal positions
(pending approval)
• Intact Foundation Municipal Climate Resilience Fund: $100,000 to develop a comprehensive
natural asset management plan for the Town of Midland (pending approval; Town of Midland
application facilitated by SSEA)
• EcoAction: $100,000 to expand the Healthy Soils = Health Watersheds Program (pending
approval)
• Grassland Stewardship Initiative: $20,800 for grassland habitat restoration (landowner opted
not to proceed)
• World Wildlife Fund Canada Nature and Climate Grant Program: $112,000 for Replanting for
a Resilient Severn Sound (unsuccessful)
• Scotts Gro for Good grant: $1,000 for pollinator education kits and increasing habitat
(unsuccessful)
• Georgian Bay Land Trust bursary: $3,500 for communications related to celebrating 20 years
post delisting (unsuccessful)
Budget
All 2022 budget deputation to municipal partners complete.
Invoicing
In Q1, SSEA issued 22 invoices: 7 Core, 6 RMO, 7 SSS, 1 Wye Marsh, 1 Invasive Species
Centre.
sseainfo(a)severnsound.ca www.severnsound.ca 8
Page 209 of 227
14.e) Severn Sound Environmental Association re: Joint Municipal Service...
Thank you from Team SSEA
• Julie Cayley - Executive Director
• Lex McPhail - IT Manager/GIS Applications Specialist
• Paula Madill - Ecosystem Technologist
• Michelle Hudolin - Wetlands & Habitat Biologist
• Aisha Chiandet -Water Scientist
• Melissa Carruthers - Risk Mgmt. Official/Risk Mgmt. Inspector
• Judy Limoges -Treasurer (p/t)
• Nikki Priestman -Watershed Health Coordinator
• Tamara Brincat - Invasive Species Program Coordinator
• Morgan Gillies - Healthy Soils = Healthy Watersheds Program Coordinator
• Emily Edgely - Citizen Science & Water Quality Coordinator
• Shannon Mawhinney - Watershed Resilience Coordinator
• Nicole Stott - Biodiversity Conservation Intern
• Walker Hunter - Environmental Stewardship Development Assistant
• Cliff Evanitski —Office Manager
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sseainfo(a)severnsound.ca www.severnsound.ca 9
Page 210 of 227
17.a) 2022-040, A By-law to Amend By-law No. 2021-005, A By-law to provi...
The Corporation of the Township of Oro-Medonte
By-law No. 2022-040
A By-law to Amend By-law No. 2021-005, A By-law to provide for restricting of
traffic and parking on highways under the jurisdiction of The Corporation of the
Township of Oro-Medonte.
Whereas Section 11(3) of the Municipal Act, 2001, S.O.2001, c.25, as amended,
provides that a lower-tier municipality may pass by-law respecting highways, including
parking and traffic on highways and respecting parking, except on highways;
And Whereas Section 27 of the Municipal Act, 2001, S.O. 2001, c.25, as amended,
states a municipality may pass by-laws in respect of a highway only if it has jurisdiction
over the highway;
And Whereas Section 63 and 101 of the Municipal Act, 2001, S.O. 2001, c.25, as
amended, provide for the removal and impounding or restraining and immobilizing of
any vehicle placed, stopped, standing or parked in contravention of the by-law;
And Whereas the Council of the Corporation of The Township of Oro-Medonte did, on
the 13t" day of January, 2021, enact By-law No. 2021-005, A By-law to provide for
restricting of parking and traffic on highways under the jurisdiction of The Corporation of
the Township of Oro-Medonte.
And Whereas the Council of the Corporation of The Township of Oro-Medonte deems it
expedient to amend the parking on highways and other designated areas within the
Township of Oro-Medonte;
WV
Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows:
1. That Section 14.0 of By-law No. 2021-005 be deleted in its entirety and replaced
with the following:
"14.0 Permit Parking
14.1 Where signs have been erected and are on display, no person shall park a
vehicle on a highway or in any location identified within Schedules "B", "D" and
"E" anytime unless a valid permit issued by the Township is displayed so as to be
visible from the front windshield.
14.2 Two resident permits will be issued at no charge upon providing proof of
residency through the Township Administration Office.
14.2.1 Resident permits will be issued at no charge and are valid for a two (2)
year period. Such permit is only valid for the years as identified on its face.
14.2.2 One additional Residential Permit will be available, upon request, for a fee
as set out in Schedule "F" of By-law 2021-005, as amended. Such permit
is only valid for one (1) year and only valid for the year as identified on its
face.
14.3 Non-Resident permits may be purchased, such permit shall be displayed and
visible from the front windshield of the vehicle. Such fees for a Non-Resident
Permit are set out in Schedule "F" of By-law No. 2021-005, as amended.
14.3.1 Non-residents have the option of purchasing the following:
14.3.1.1 Daily Permit
14.3.1.2 Three (3) Day Permit
14.3.1.3 One (1) year permit;
14.3.1.4 Six (6) month permit, November 1st through till April 30t" or
Page 211 of 227
17.a) 2022-040, A By-law to Amend By-law No. 2021-005, A By-law to provi...
14.3.1.5 Six (6) month permit, May 1 sc through till October 315t."
2. That By-law 2021-005 be amended to add a new"Schedule "F" of By-law No.
2021-005" as follows:
Schedule "F"to By-law No. 2021-005
"Permit Parking Fees"
Permit Fee
Non-Resident Year Permit $150.00
Non-Resident Six Month Summer Permit (May 1st-October 31st $100.00
Non-Resident Six Month Winter Permit November 1st-April 30t" $80.00
Three Day Permit $40.00
Daily Use Rate (5:00 a.m.—11:00 p.m., 7 days a week including $20.00
holidays)
Additional Resident Permit 1 year validation $25.00
3. This by-law shall take effect on the final passing thereof.
IEVNW
By-law read a First, Second and Third time, and Passed this 11t" day of May, 2022.
The Corporation of the Township of Oro-Medonte
Mayor, H.S. Hughes
Clerk, Yvonne Aubichon
Page 212 of 227
17.b) 2022-043: A By-law to Authorize the Execution of a Contract betwee...
The Corporation of the Township Of Oro-Medonte
By-law No. 2022-043
A By-law to Authorize the Execution of a Contract between
The Township of Oro-Medonte and The Barrie Public Library Board
For a Term of Two Years
And to Repeal By-law No. 2021-043
Whereas the Public Libraries Act, R.S.O. 1990, c.P.44, as amended, Section 29(1)
provides that the council of a municipality may, instead of establishing or maintaining a
public library, enter into a contract with a public library board, union board or county
library board for the purpose of providing the residents of the municipality with library
services, on the terms and conditions set out in the agreement;
And Whereas Council deems it desirable to enter into a Contract with The Barrie Public
Library Board;
Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows:
1. That the Mayor and Clerk are hereby authorized to execute the contract between
The Corporation of the Township of Oro-Medonte and The Barrie Public Library
Board, said agreement attached hereto as Schedule "A" and forming part of this
by-law.
'1516-
2. That By-law No. 2021-043 is hereby repealed.
3. And That this by-law shall take effect on the final passing thereof.
By-Law read a First, Second and Third time, and Passed this 11th day of May,
2022.
The Corporation of the Township of Oro-Medonte
Mayor, H. S. Hughes
X- I -
Clerk, Yvonne Aubichon
-r
Page 213 of 227
17.b) 2022-043: A By-law to Authorize the Execution of a Contract betwee...
Schedule to By-Law No.2022-043
LIBRARY SERVICES AGREEMENT
This agreement made in duplicate this
Day of 12022
BETWEEN
BARRIE PUBLIC LIBRARY BOARD,in the City of Barrie
AND
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE,
In the County of Simcoe
WHEREAS the Public Libraries Act,R.S.O 1990,c.P.44,as amended Section 29(1)provides that the
council of a municipality may,instead of establishing or maintain a public library,enter into a contract with
a public library board for the purpose of providing the residents of the municipality with library services,
on the terms and conditions set out in the agreement,
AND WHEREAS Council deems it desirable to enter into a Contract with the Barrie Public Library Board;
NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows:
1. That the Mayor and clerk are hereby authorized to execute the contract between The Corporation
of the Township of Oro-Medonte and The Barrie Public Library Board attached hereto as
Schedule"A"and forming part of this bylaw
2. That By-law No 2021-043 is hereby repealed.
3. Moreover,that this By-law shall take effect on the final passing thereof.
It is mutually understood and agreed that The Corporation of the Township of Oro-Medonte will pay Barrie
Public Library Board the sum of$200,152.00 for library service for Oro-Medonte residents and taxpayers
for the year 2022 and$206, 156 in 2023 with payments to be made in April and October.
Day of 12022
Mayor,Oro-Medonte Chair,Barrie Public Library
H.S.Hughes
Clerk,Oro-Medonte Treasurer,Barrie Public Library
Yvonne Aubichon
Township of Oro-Medonte Library Services Agreement—Barrie
1
Page 214 of 227
17.b) 2022-043: A By-law to Authorize the Execution of a Contract betwee...
60 Worsley Street
19 Barrie Public Barrie, Ontario L4M 1L6
LIBRARY tel 705.728.1010
fax 705.728.4324322
April 9, 2022
Township of Oro-Medonte
148 Line 7 South
Oro-Medonte, ON
LOL 2EO
Attention: Shaun Binns, Operations and Community Services
Re: Budget call for 2023-2024
Dear Mr. Binns,
As requested by the Township of Oro Medonte for the 2023 and 2024 budget deliberations, the
Barrie Public Library proposes a projected cost of$206,156 to the Township of Oro-Medonte for the
provision of Library Services in 2023 and $212,341 in 2024.
Our records show that there are 2,131 library card holders that reside in the Township of Oro-
Medonte. Of these card holders, more than 1,100 are Oro Medonte residents that have borrowed a
physical item from a library location within the last two years. Usage statistics for e-books,
downloadable audiobooks, streaming video, Linkedln Learning and other digital resources cannot
be segregated at this time to determine how many of these users reside in Oro Medonte. Circulation
from our Digital Library increased 30% in 2020 and an additional 4.3% in 2021 over the extraordinary
2020 usage at the beginning of the pandemic. As well, use of our databases and other eResources
increased 77.8% in 2020 and an additional 13.6% in 2021.
The Barrie Public Library has a total of 27,258 active members. The budget for 2022 is
$9,679,524 including a municipal contribution of$8,469,137.
If you require further information, please contact me at 705-728-1010 ext. 2100.
Sincerely,
X 6
JXf
Lauren Jessop
CEO, Barrie Public Library
barrielibrary.ca
Page 215 of 227
17.c) 2022-044: By-law to Authorize the Execution of a Contract between ...
The Corporation of the Township Of Oro-Medonte
By-law No. 2022-044
A By-law to Authorize the Execution of a Contract between
The Township of Oro-Medonte and Coldwater Public Library Board
For a Term of One Year
And to Repeal By-law No. 2021-045
Whereas the Public Libraries Act, R.S.O. 1990, c.P.44, as amended, Section 29(1)
provides that the Council of a municipality may, instead of establishing or maintaining a
public library, enter into a contract with a public library board, union board or County
library board for the purpose of providing the residents of the municipality with library
services, on the terms and conditions set out in the agreement;
And Whereas Council deems it desirable to enter into a Contract with The Coldwater
Public Library Board;
Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows:
1. That the Mayor and Clerk are hereby authorized to execute the contract between
The Corporation of the Township of Oro-Medonte and The Severn Township
Public Library Board, said agreement attached hereto as Schedule "A" and
forming part of this by-law. 'IN
2. That By-law No. 2021-045 is hereby repealed.
3. And That this by-law shall take effect on the final passing thereof.
By-Law read a First, Second and Third time, and Passed this 11th day of May,
2022.
The Corporation of the Township of Oro-Medonte
Mayor, H.S. Hughes
Clerk, Yvonne Aubichon
-r
Page 216 of 227
17.c) 2022-044: By-law to Authorize the Execution of a Contract between ...
Schedule to By-Law No.2022-044
LIBRARY SERVICES AGREEMENT
This agreement made in duplicate this
Day of 12022
BETWEEN
COLDWATER PUBLIC LIBRARY BOARD,in the Township of Severn
AND
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE,
In the County of Simcoe
WHEREAS the Coldwater Public Library Board has agreed to provide library service to residents and
taxpayers of the Township of Oro-Medonte,
THEREFORE,it is mutually understood and agreed that The Corporation of the Township of Oro-
Medonte will pay Coldwater Public Library Board the sum of$18,699.00 for library service for Oro-
Medonte residents and taxpayers for the year 2022 with payments to be made quarterly,commencing
January 1,April 1,July 1 and October 1,2022.
Day of 12022
Mayor,Oro-Medonte Chair, Coldwater Public Library
H.S.Hughes
Clerk,Oro-Medonte Treasurer,Coldwater Public Library
Yvonne Aubichon
Township of Oro-Medonte Library Services Agreement—Severn
1
Page 217 of 227
17.d) 2022-045: A By-law to Authorize the Execution of a Contract betwee...
The Corporation of the Township Of Oro-Medonte
By-law No. 2022-045
A By-law to Authorize the Execution of a Contract between
The Township of Oro-Medonte and The Orillia Public Library Board
For a Term of Two Years
And to Repeal By-law No. 2021-044
Whereas the Public Libraries Act, R.S.O. 1990, c.P.44, as amended, Section 29(1)
provides that the council of a municipality may, instead of establishing or maintaining a
public library, enter into a contract with a public library board, union board or county
library board for the purpose of providing the residents of the municipality with library
services, on the terms and conditions set out in the agreement;
And Whereas Council deems it desirable to enter into a Contract with The Orillia Public
Library Board;
Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows:
1. That the Mayor and Clerk are hereby authorized to execute the contract between
The Corporation of the Township of Oro-Medonte and The Orillia Public Library
Board, said agreement attached hereto as Schedule "A" and forming part of this
by-law.
'1516-
2. That By-law No. 2021-044 is hereby repealed.
3. And That this by-law shall take effect on the final passing thereof.
By-Law read a First, Second and Third time, and Passed this 11th day of May,
2022.
The Corporation of the Township of Oro-Medonte
Mayor, H. S. Hughes
X- I -
Clerk, Yvonne Aubichon
-r
Page 218 of 227
17.d) 2022-045: A By-law to Authorize the Execution of a Contract betwee...
Schedule to By-Law No.2022-045
LIBRARY SERVICES AGREEMENT
This agreement made in duplicate this
Day of 12022
BETWEEN
ORILLIA PUBLIC LIBRARY BOARD,in the City of Orillia
AND
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE,
In the County of Simcoe
WHEREAS the Orillia Public Library Board has agreed to provide library service to residents and
taxpayers of the Township of Oro-Medonte,
THEREFORE,it is mutually understood and agreed that The Corporation of the Township of Oro-
Medonte will pay Orillia Public Library Board the sum of$69,750.00 for library service for Oro-Medonte
residents and taxpayers for the year 2022 with payments to be made quarterly,commencing January 1,
April 1,July 1 and October 1,2022.
Day of 12022
Mayor,Oro-Medonte Chair,Orillia Public Library
H.S.Hughes
Clerk,Oro-Medonte Treasurer,Orillia Public Library
Yvonne Aubichon
Township of Oro-Medonte Library Services Agreement—Orillia
1
Page 219 of 227
17.d) 2022-045: A By-law to Authorize the Execution of a Contract betwee...
CONTRACT FOR LIBRARY SERVICE 2022-2023
AGREEMENT
between The Orillia Public Library Board
36 Mississaga Street West
Orillia, ON L3V 3A6
("the Public Library Board")
and The Township of Oro-Medonte
148 Line 7 South
Oro-Medonte, ON LOL 2E0
("the Township")
The Township and the Public Library Board agree as follows:
1.0 Description of Services:
1.1 The Public Library Board shall endeavour to provide, in cooperation with other
public library boards, a comprehensive and efficient library service to the residents
of the Township.
1 .2 The Public Library Board shall not make a charge for admission to the library or for
use in the library of the library's materials by the residents of the Township.
1 .3 The Public Library Board shall allow the residents of the Township full access to
all Library services.
1 .4 The Public Library Board may impose such fees as it considers proper for
services and as allowed in the Public Libraries Act (RSO 1990 c.P.44, s. 23 (3).)
2.0 Public Library Board's Warranties:
2.1 The Public Library Board is a corporation duly established under the Public
Libraries Act (RSO 1990, Chapter P44, as amended).
2.2 To ensure quality library service under this Agreement, the Public Library Board
shall endeavour to:
(a) Ensure that all materials are available for use outside the library except
those used frequently for reference service, and rare and fragile items;
(b) Ensure circulation policies of greatest convenience to the user and
maximum use of materials;
Page 220 of 227
17.d) 2022-045: A By-law to Authorize the Execution of a Contract betwee...
(c) Ensure that the selection of materials reflects the needs of the community
as defined in regular community analyses and needs studies;
(d) Ensure that the information provided to public library users is accurate, up-
to-date and is coordinated with other appropriate organizations;
(e) Ensure that all library facilities are accessible as defined by the standards
of accessibility of the Ontario Building Code;
(f) Provide resources, programs and services to meet defined community
needs;
(g) Provide a telephone in each of their facilities in order to ensure user
access and maintain communication with other library systems.
3. 0 Cost:
3.1 THEREFORE it is mutually understood and agreed that the Corporation of the
Township of Oro-Medonte will pay the Orillia Public Library Board the amount of
$69,750.00 annually for library service for Oro-Medonte Township residents and
taxpayers for the period beginning January 1 , 2022 and ending December 31,
2023 with payment to be made upon receipt of invoices issued quarterly.
3.2 Payments shall be made to the Orillia Public Library on receipt of the invoice.
4.0 Municipal Representation on the Orillia Public Library Board:
4.1 The Public Library Board shall request its appointing council to appoint a member
of the Township of Oro-Medonte Council (or a resident of the Township of Oro-
Medonte designated by the Township of Oro-Medonte Council), recommended
by the Township of Oro-Medonte Council.
5.0 Reports:
5.1 The Public Library Board shall submit an annual report to the Township.
5.2 The Township shall make an annual financial report to the Minister and make any
other reports required by the Public Libraries Act, and its regulations or
requested by the Minster.
5.3 The Public Library shall send Board Meeting Agendas and approved Board
Meeting Minutes to the Township.
Page 221 of 227
17.d) 2022-045: A By-law to Authorize the Execution of a Contract betwee...
6.0 Limitation of Liability:
6.1 The Township shall not be liable for any injury, death or property damage to the
Public Library Board, its employees or agents or for any claim by any third party
against the Public Library Board, its employees or agents.
6.2 The Township shall not be liable for any incidental, indirect, special or
consequential damages or loss of use, revenue or profit of the Public Library
Board arising out of or in any way related to this Agreement or the services.
6.3 The Public Library Board will save, defend and keep harmless and fully indemnify
the Township and each of its elected officials, officers, employees and agents of,
from and against all manner of actions, suits, claims, executions and demands
which may be brought against or made upon the Township, its elected officials,
officers, employees and agents or any of them and of, from and against all loss,
costs, charges, damages, liens and expenses which may be sustained, incurred
or paid by the Township, its elected officials, officers, employees and agents, or
any of them, by reason of, or on account of, or in consequence of the fulfilment
by the Public Library Board of its obligations under this Agreement including the
default or breach by the Public Library Board of its obligations under this
Agreement or by reason of any negligence or wilful default of the Public Library
Board, its officers, employees, agents or persons acting under its direction in
connection with its obligations hereunder.
7.0 Cancellation:
7.1 Either the Township or the Public Library Board may terminate this Agreement at
any time upon six months of notice in writing.
8.0 Notices:
8.1 Notices under this Agreement shall be given in writing by personal delivery or by
mail.
8.2 Notice by mail shall be deemed to have been given on the fourth business day
after the date of mailing.
9.0 Signing Authority:
9.1 Contracts are to be signed on behalf of the Public Library Board, by the Chair
and Secretary of the Board and, on behalf of the contracting township by two (2)
authorized Signing Officers.
Page 222 of 227
17.d) 2022-045- A By-law to Authorize the Execution of a Contract betwee...
10.0 Inspection:
10.1 The Public Library shall maintain current up to date records for the purposes of
the administration of this agreement and to provide accurate membership and
usage statistics as requested by the Township for residents and taxpayers.
11.0 Duration:
11.1 This Agreement shall, subject to Section 7 hereof, be in force and effect from
January 1 , 2022 to December 31 , 2023.
12.0 Entire Contract:
12.1 This Agreement constitutes the entire Agreement between the parties. There are
no other agreements or understanding.
DATE
The Township of Oro Medonte (Seal)
Signing Officer
The Township of Oro Medonte (Seal)
Signing Officer
DATE November 30, 2021
Orillia Public Library Board
Chair
Orillia Public Library Board
Secretary
loll II
r� l
Orillia Public
Library
Page 223 of 227
17.e) 2022-046: A By-law to Authorize the Execution of a Contract betwee...
The Corporation of the Township Of Oro-Medonte
By-law No. 2022-046
A By-law to Authorize the Execution of a Contract between
The Township of Oro-Medonte and The Midland Public Library Board
For a Term of One Year
And to Repeal By-law No. 2021-046
Whereas the Public Libraries Act, R.S.O. 1990, c.P.44, as amended, Section 29(1)
provides that the Council of a Municipality may, instead of establishing or maintaining a
public library, enter into a contract with a public library board, union board or County
library board for the purpose of providing the residents of the municipality with library
services, on the terms and conditions set out in the agreement;
And Whereas Council deems it desirable to enter into a contract with The Midland
Public Library Board;
Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows:
1. That the Mayor and Clerk are hereby authorized to execute the contract between
The Corporation of the Township of Oro-Medonte and The Midland Public Library
Board, said agreement attached hereto as Schedule "A" and forming part of this
by-law.
2. That By-law No. 2021-046 is hereby repealed.
3. And That this by-law shall take effect on the final passing thereof.
By-Law read a First, Second and Third time, and Passed this 11th day of May,
2022.
The Corporation of the Township of Oro-Medonte
Mayor, H.S. Hughes
Clerk, Yvonne Aubichon
-r
Page 224 of 227
17.e) 2022-046: A By-law to Authorize the Execution of a Contract betwee...
Schedule to By-Law No. 2022-046
LIBRARY SERVICES AGREEMENT
This agreement made in duplicate this
Day of , 2022
BETWEEN
MIDLAND PUBLIC LIBRARY BOARD, in the Town of Midland
AND
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE,
In the County of Simcoe
WHEREAS the Midland Public Library Board has agreed to provide library service to
residents and taxpayers of the Township of Oro-Medonte,
THEREFORE it is mutually understood and agreed that The Corporation of the Township
of Oro-Medonte will pay Midland Public Library Board the sum of $5,737.50 for library
service for Oro-Medonte residents and taxpayers for the year 2022 with payments to be
made quarterly, commencing January 1 st, April 1 st, July 1 st and October 1 st, 2022.
Day of ' 2022
Mayor, Oro-Medonte Vice-Chair, Midland Public Library
H.S. Hughes
— Treasurer, Midland Public Library
Clerk, Oro-Medonte
Yvonne Aubichon
Page 225 of 227
17.f) 2022-049: A By-Law to Amend By-Law, 2021-130, "A By-law of The Cor...
The Corporation of the Township of Oro-Medonte
By-Law No. 2022-049
A By-Law to Amend By-Law, 2021-130, "A By-law of The Corporation of the
Township of Oro-Medonte to Provide for the Imposition of Fees or Charges"
(Fees and Charges By-law)
Whereas Part XI I, Section 391(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as
amended, authorizes a municipality to impose fees or charges on persons, for
services or activities provided or done by or on behalf of it; for costs payable by it for
services or activities provided or done by or on behalf of any other municipality or
local board; and for the use of its property including property under its control;
And Whereas Section 391(2) of the Municipal Act, 2001, S.O. 2001 c.25, as
amended, provides that a fee or charge for capital costs related to services or
activities may be imposed on persons not receiving an immediate benefit from the
services or activities but who will receive a benefit at some later point in time;
And Whereas subsection 391(3) of the Municipal Act, 2001 provides that the costs
included in a fee or charge may include costs incurred by a municipality related to
administration, enforcement and the establishment, acquisition and replacement of
capital assets;
And Whereas Section 11(3) of the Municipal Act, 2001, S.O. 2001, c. 25, as
amended, provides that a municipality may pass by-laws respecting matters relating
to public utilities;
And Whereas Council deems it necessary, per Motion No. C220511- , to amend
Schedules J (Drinking Water) and K (Wastewater Treatment) as a result of the
change in ownership from Skyline to Freed that occurred in December 2021;
Now Therefore the Council of the Township of Oro-Medonte hereby enacts as
follows:
1. That all references to Skyline or Skyline (PVT) identified in Schedules J
(Drinking Water) and K (Wastewater Treatment) of the Township's Fees and
Charges By-law 2021-130 be amended to reflect the ownership change from
Skyline to Freed Developments and be identified in the by-law as Freed or Freed
(PVT):
2. That this by-law shall take effect on the final passing thereof.
By-Law Read a First, Second and Third time, and Passed this 11th day of May,
2022.
The Corporation of the Township of Oro-Medonte
Mayor, H.S. Hughes
Clerk, Yvonne Aubichon
Page 226 of 227
19.a) 2022-050, Being a by-law to confirm the proceedings of the Council...
The Corporation of the Township of Oro-Medonte
By-Law No. 2022-050
Being a By-Law to Confirm the Proceedings of the Council Meeting held on
Wednesday, May 11, 2022
Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended
provides that the powers of the Municipal Council shall be exercised by By-Law,
unless the municipality is specifically authorized to do otherwise;
And Whereas The Council of The Corporation of the Township of Oro-Medonte
deems it expedient that the proceedings at this Council Meeting be confirmed and
adopted by By-Law;
Now Therefore the Council of The Corporation of the Township of Oro-Medonte
hereby enacts as follows:
1. That the actions of the Council at its Council Meeting held on Wednesday, May
11, 2022, and in respect to each Motion, Resolution and other actions passed
and taken by the Council at its said Meeting is, except where prior approval of
the Ontario Land Tribunal is required, hereby adopted, ratified and confirmed.
2. That the Mayor and the proper Officials of the Township are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute all documents as may be
necessary on behalf of the Council of the Corporation of the Township of Oro-
Medonte.
3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to
execute and affix the corporate seal to all necessary documents.
4. And That this by-law shall come into force and take effect on the final passing
thereof.
By-Law Read a First, Second and Third time, and Passed this 11t" day of May,
2022.
The Corporation of the Township of Oro-Medonte
Mayor, H.S. Hughes
Clerk, Yvonne Aubichon
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