01 24 2024 Council Agenda (2) The Township of Oro-Medonte
Council Meeting Agenda
c Electronic Hybrid Meeting
Township of Wednesday, January 24, 2024
2:30 p.m. - Open Session
Proud Heritage,Exciting Future Closed Session following Item 3
Open Session immediately following Closed
Session
The Township of Oro-Medonte is committed to providing and maintaining a working
environment that is based on respect for the dignity and rights of everyone within the
organization and for those individuals visiting our organization.
The Township of Oro-Medonte supports and fosters an environment that is safe,
welcoming and respectful for all residents, visitors, members of Council and staff.
Residents and business owners are encouraged to continue to utilize on
line and telephone services for Township related business; and staff continue to be
available to provide assistance by telephone, email and in person.
Input on agenda items are welcome and encouraged.
The Township of Oro-Medonte has amended its Procedural By-law to allow for
electronic participation at Council meetings. In-person attendance at public meetings
is also available. Protocols have been established to advise how to electronically
participate in the public portions of these meetings. Please visit the following links for
additional information:
• Request for Participation Form
• Protocols for Public Participation Council and IDS Committee
All electronic Council meetings will be streamed live, where possible, on the Township
YouTube Channel. Council Agendas will continue to be published on the Civic Web
Meeting Agendas in advance of the meeting date in accordance with the Township's
Procedural By-law.
Page
1. Call to Order - Reading of Land Acknowledgement:
The Township of Oro-Medonte acknowledges that we are situated on the
traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and
ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa
[Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee]
Page 1 of 171
Council Meeting Agenda - January 24, 2024
nations, collectively known as the Three Fires Confederacy. It continues
today as the home for diverse Indigenous Peoples including the historic
Metis Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this
land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-
Council and the Williams Treaties First Nations. The Huron-Wendat Nation
also continues to pay respect and protect their ancestors and heritage on this
land. We honour the Indigenous history and culture that has thrived for
millennia in this territory and the Treaties that bind us together as partners in
the spirit of a shared sustainable and prosperous future. We are all Treaty
People. Our commitment begins with acknowledging the Truth so that we
can move forward together towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
3. Disclosure of Pecuniary Interest:
4. Closed Session Items:
a) Motion to go In Closed Session.
b) Motion to Rise and Report.
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing/
Organizational Update).
5. Minutes of Council and Committees:
7 - 16 a) Minutes of Council meeting held on January 10, 2024.
01 10 2024 Council Minutes
17 - 24 b) Minutes of Heritage Committee meeting held on Monday, January 15, 2024.
01 15 2024 Heritage Committee Minutes
2024 01 15 Heritage Committee Item 4d) Location of Cemetery Signs
25 - 27 c) Minutes of Special Council meeting held on Wednesday, January 17, 2024.
01 17 2024 SpCouncil Minutes
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
Page 2 of 171
Council Meeting Agenda - January 24, 2024
8. Deputations/Presentations:
28 - 73 a) Presentation by John Mascarin, Aird & Berlis LLP re: Meaningful
Communication with Local Officials.
8a Presentation
b) Presentation by Oscar Poloni, KPMG LLP re: Township of Oro-Medonte Fire
& Emergency Services' Operations Review.
9. Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item
which the public member may request be brought forward and considered
earlier in the meeting.
10. Open Forum:
The Open Forum provides an opportunity for the public to provide verbal
comments to Council, in Open Session, on matters scheduled on the current
agenda. Refer to Procedural By-Law No. 2023-043 for additional
information.
11. Reports of Municipal Officers for Action:
74 - 85 a) DS2024-03, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief
Municipal Law Enforcement Officer re: Towing By-law Repeal [Refer to Item
18a)].
DS2024-003
DS2024-003-Attachment 1
DS2024-003-Attachment 2
86 - 95 b) CS2024-03, Vanessa Cooper, Social Media Coordinator/Corporate Executive
Assistant re: 2024 Conference Schedule for Council Members.
CS2024-03
Appendix A
12. Reports of Municipal Officers for Information Only:
96 - 146 a) CS2024-01, Vanessa Cooper, Social Media Coordinator/Corporate Executive
Assistant re: Corporate Projects Status Update — October, November,
December 2023.
CS2024-01
CS2024-01 Appendix A
147 - 152 b) F12024-03, Nelly Morrow, Director, Finance/Chief Financial Officer re: 2023
Capital Progress Report.
F12024-03
F12024-03 Appendix A
13. Reports of Members of Council:
Page 3 of 171
Council Meeting Agenda - January 24, 2024
a) Updates from Council Representatives — County of Simcoe and Township
Partners and Agencies.
Provides an opportunity for the Township's representatives at the County of
Simcoe, and the Council members appointed as the Township's
representatives at the Township's Partners and Agencies, to deliver updates
on the activities of the County of Simcoe and the Township's Partners and
Agencies.
14. Announcements:
15. Consent Agenda:
153 a) Correspondence dated January 3, 2024 from Orillia Public Library re:
Township of Oro-Medonte Statistics: December, 2023.
Staff Recommendation: Receive for Information Only.
OPLB
154 - 156 b) Correspondence dated January 8, 2024 from the Association of Ontario
Road Supervisors, Request for Support re: Municipal Equipment Operator
Course.
Staff Recommendation: Receive, Support, Advise Appropriate Parties under
the Mayor's Signature.
AORS SDF Application
Municipal Equipment Operator Course
157 - 168 c) Correspondence dated January 10, 2024 from the Township of Wainfleet;
correspondence dated December 11 and 12, from Township of Clearview;
and correspondence dated December 21 , 2023 from Tay Township re:
Cemetery Transfer/Abandonment Administration & Management Support.
Staff Recommendation: Receive, Support, Advise Appropriate Parties under
the Mayor's Signature.
Cemetery Transfer-Abandonment Administration Management Support
Request
16. Communications/Petitions:
169 a) Correspondence dated January 19, 2024 from David Yeaman, President,
Molded Precision Components (MPC) & 2751851 Ontario Inc. re: Request
for Reconsideration, Consultation on Potential Revocation of Minister's
Zoning Order Ontario Regulation 609/20, January 10, 2024 Council Meeting,
Resolution No. C240110-12.
MPC Molded Precision Components Request for Reconsideration
A
17. Notice of Motions:
a) Brought by Councillor Hutcheson, December 7, 2023
Notice of Motion for January 10, 2024 Council meeting
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Council Meeting Agenda - January 24, 2024
To be dealt with at the January 24, 2024 Council meeting
Whereas the Township of Oro-Medonte currently has no tree cutting by-law
in place;
And Whereas our geographically unique and environmentally sensitive
Township has a significant tree canopy;
And Whereas given that said canopy is an integral part of the Oro Moraine
and watershed system, such a by-law can be explored to work in concert
with current and future plans of development within the Township;
And Whereas, the Township's Strategic Plan objectives, that were adopted in
December, 2023, Phase 1 Implementation (2024-2025), included the
following:
5.3 Review of policies to protect the Township's natural
environment (Tree Canopy, Park/Public Spaces, ESA);
Now, therefore be it resolved that the Township of Oro-Medonte
Development Services, Planning Department bring forward a report on a tree
cutting by-law within the Township.
b) Brought by Councillor Bard, January 4, 2024
Notice of Motion for January 24, 2024 Council meeting
To be dealt with at the February 14, 2024 Council meeting
Be it resolved that the Community Service Department bring forward a report
to review the development of a confidential fee assistance program for
qualifying residents facing financial barriers to provide access to recreation
and sport programs in Oro-Medonte.
18. By-Laws:
170 a) 2024-011: A By-law to Repeal By-law No. 2019-101, Being a By-law to
License and Regulate Towing Companies, Tow Truck Owners and Tow
Truck Drivers.
2024-011
19. Closed Session Items (Unfinished Items):
20. Confirmation By-Law:
171 a) 2024-014: Being a By-Law to Confirm the Proceedings of the Council
Meeting held on Wednesday, January 24, 2024.
2024-014
21. Adjournment:
Page 5 of 171
Council Meeting Agenda - January 24, 2024
a) Motion to Adjourn.
Page 6 of 171
5.a) Minutes of Council meeting held on January 10, 2024.
The Township of Oro-Medonte
Council Meeting Minutes
Township of Electronic Hybrid Meeting
Proud Heritage,Exciting Future
Wednesday, January 10, 2024 3:01 p.m.
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
Staff Robin Dunn, Chief Administrative Officer; Janette Teeter, Supervisor,
Present: Clerk's Services/Deputy Clerk, Donna Hewitt, Director, Corporate
Services; Shawn Binns, Director, Operations and Community Services;
Nelly Morrow, Director, Finance/Chief Financial Officer; Tamara Obee,
Director, Human Resources; Brent Spagnol, Director, Development
Services; Michelle Jakobi, Director, Environmental Services; Yvonne
Aubichon, Clerk; Andy Karaiskakis, Manager, Planning Services, Paul
Zhao, GIS Analyst; Jason Scharapenko and Patrick Howse, Information
Technology Technicians (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Reading of Land Acknowledgement:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order
followed by the reading of the Land Acknowledgement.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
Page 1 of 10
Page 7 of 171
5.a) Minutes of Council meeting held on January 10, 2024.
Council Meeting Minutes — Wednesday, January 10, 2024
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C240110-1
Moved by Clark, Seconded by Hutcheson
Be it resolved that the agenda for the Council meeting of Wednesday, January 10, 2024 be
received and adopted.
Carried.
Motion No. C240110-2
Moved by Young, Seconded by Bard
Be it resolved that Rule 14.20a), as per the Procedural By-law No. 2023-043, be suspended
in order to allow the meeting to proceed past the 4 hour adjournment requirement, if
necessary.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C240110-3
Moved by Lavoie, Seconded by Clark
Be it resolved that we do now go in Closed Session at 3:03 p.m. to discuss
• Labour relations/employee negotiations (Staffing Update).
Carried.
Page 2 of 10
Page 8 of 171
5.a) Minutes of Council meeting held on January 10, 2024.
Council Meeting Minutes — Wednesday, January 10, 2024
b) Motion to Rise and Report.
Motion No. C240110-4
Moved by Bard, Seconded by Schell
Be it resolved that we do now Rise at 3:30 p.m. and Report on the Closed Session Item 4
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing Update).
Carried.
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Janette Teeter,
Supervisor, Clerk's Services/Deputy Clerk, Tamara Obee, Director, Human Resources.
Motion No. C240110-5
Moved by Hutcheson, Seconded by Bard
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re:
Labour relations/employee negotiations (Staffing Update) be received.
Carried.
5. Minutes of Council and Committees:
a) Minutes of Traffic Safety Advisory Committee meeting held on Monday, November 27,
2023.
b) Minutes of Council meeting held on Wednesday, December 13, 2023.
c) Minutes of Special Council meeting held on Wednesday, December 20, 2023.
d) Minutes of Council meeting held on Wednesday, December 20, 2023.
Page 3 of 10
Page 9 of 171
5.a) Minutes of Council meeting held on January 10, 2024.
Council Meeting Minutes — Wednesday, January 10, 2024
Motion No. C240110-6
Moved by Schell, Seconded by Hutcheson
Be it resolved that the draft
a) Minutes of the Traffic Safety Advisory Committee meeting held on Monday, November
27, 2023.
be received; and that the draft
b) Minutes of the Council meeting held on Wednesday, December 13, 2023;
c) Minutes of the Special Council meeting held on Wednesday, December 20, 2023;
d) Minutes of the Council meeting held on Wednesday, December 20, 2023
be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
a) Correspondence dated November 20, 2023 from the Canadian Association of Certified
Planning Technicians (CACPT) re: Paul Zhao, GIS Analyst, Recipient of the 2023 Merit
Award - Geomatics.
Motion No. C240110-7
Moved by Young, Seconded by Clark
Be it resolved
1. That the correspondence dated November 20, 2023 from the Canadian Association of
Certified Planning Technicians (CACPT) re: Paul Zhao, GIS Analyst, Recipient of the
2023 Merit Award - Geomatics be received.
2. That Paul Zhao, GIS Analyst, be recognized under the Mayor's signature.
Carried.
7. Public Meetings:
None.
Page 4 of 10
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5.a) Minutes of Council meeting held on January 10, 2024.
Council Meeting Minutes — Wednesday, January 10, 2024
8. Deputations/Presentations:
a) Deputation by Jacob Hanlon, Food Cycle Science re: Municipal Food Waste Diversion
Program.
Motion No. C240110-8
Moved by Bard, Seconded by Lavoie
Be it resolved that the deputation provided by Jacob Hanlon, Food Cycle Science re:
Municipal Food Waste Diversion Program be received.
Carried.
b) Presentation by Byron Tan, Manager, Watson & Associates Economists Ltd. re: 2024
Development Charges Council Workshop.
A revised PowerPoint presentation was presented.
Motion No. C240110-9
Moved by Clark, Seconded by Schell
Be it resolved that the presentation provided by Byron Tan, Manager, Watson & Associates
Economists Ltd. re: 2024 Development Charges Council Workshop be received; and that
staff and Watson & Associates Economists Ltd. proceed as outlined.
Carried.
9. Identification From the Public of an Agenda Item of Interest:
None.
10.Open Forum:
None.
Page 5 of 10
Page 11 of 171
5.a) Minutes of Council meeting held on January 10, 2024.
Council Meeting Minutes — Wednesday, January 10, 2024
11.Reports of Municipal Officers for Action:
a) F12024-01 , Nelly Morrow, Director, Finance/Chief Financial Officer re: 2024 Interim Tax
Levy, Penalties & Interest [Refer to Item 18a)].
Motion No. C240110-10
Moved by Schell, Seconded by Young
Be it resolved
1. That F12024-01 , Nelly Morrow, Director, Finance/Chief Financial Officer re: 2024 Interim
Tax Levy, Penalties & Interest be received and adopted.
2. That the draft by-law to levy amounts on the assessment of property in the local
municipality rateable for local municipality purposes as per the Municipal Act, 2001 , S.O.
2001 , c. 25, s. 317 be brought forward for Council's consideration.
Carried.
b) F12024-02, Nelly Morrow, Director, Finance/Chief Financial Officer re: Investment
Activity.
Motion No. C240110-11
Moved by Lavoie, Seconded by Hutcheson
Be it resolved
1. That F12024-02, Nelly Morrow, Director, Finance/Chief Financial Officer re: Investment
Activity be received and adopted.
2. That the Director, Finance/Chief Financial Officer execute the recommended 2024
investment plan.
3. That the Director, Finance/Chief Financial Officer execute a request for investment
services to enable the Township to engage with financial experts to maximize investment
strategies.
Carried.
Page 6 of 10
Page 12 of 171
5.a) Minutes of Council meeting held on January 10, 2024.
Council Meeting Minutes — Wednesday, January 10, 2024
c) DS2024-004, Andy Karaiskakis, Manager, Planning Services re: Consultation on
Potential Revocation of Minister's Zoning Order Ontario Regulation 609/20.
Motion No. C240110-12
Moved by Lavoie, Seconded by Clark
Be it resolved
1. That DS2024-004, Andy Karaiskakis, Manager, Planning Services re: Consultation on
Potential Revocation of Minister's Zoning Order Ontario Regulation 609/20 be received.
2. That Council direct Planning staff to make a submission to the Ministry of Municipal
Affairs and Housing based on the comments as outlined in DS2024-004 through the
Environmental Registry of Ontario (019-7996) as the Township's submission on the
Ministry's Consultation on Potential Revocation of Minister's Zoning Order Ontario
Regulation 609/20 to support the revocation of the MZO as it applies to the subject
property.
Carried.
12. Reports of Municipal Officers for Information Only:
None.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township
Partners and Agencies.
The following members of Council provided updates: Mayor Greenlaw; Deputy Mayor
Lavoie, Councillors Bard and Schell.
b) Mayor Greenlaw; and Deputy Mayor Lavoie, re: County of Simcoe, Committee of the
Whole Report CCW - 2024-019, County of Simcoe Regional Review Submission to
Provincial Standing Committee.
Motion No. C240110-13
Moved by Lavoie, Seconded by Young
Be it resolved
1. That the correspondence presented by Mayor Greenlaw; and Deputy Mayor Lavoie, re:
County of Simcoe, Committee of the Whole Report CCW - 2024-019, County of Simcoe
Regional Review Submission to Provincial Standing Committee be received.
2. That Mayor Greenlaw and Deputy Mayor Lavoie be authorized to represent Council in
making a submission to the Standing Committee on Heritage, Infrastructure and Cultural
Policy that confirms the Township of Oro-Medonte's position.
Carried.
Page 7 of 10
Page 13 of 171
5.a) Minutes of Council meeting held on January 10, 2024.
Council Meeting Minutes — Wednesday, January 10, 2024
14.Announcements:
The following members of Council provided Announcements: Mayor Greenlaw, Councillors
Hutcheson, Bard and Young.
15.Consent Agenda:
a) Nottawasaga Valley Conservation Authority re: Minutes of meeting held on November
24, 2023 and Highlights of meeting held on December 8, 2023.
Staff Recommendation: Receive for Information Only.
b) Lake Simcoe Region Conservation Authority re: Minutes of meeting held on November
24, 2023.
Staff Recommendation: Receive for Information Only.
c) Township of Oro-Medonte, 2024 Citizen/Senior of the Year, Nominations Open,
Deadline, March 8, 2024 12:00 p.m. (Noon).
Staff Recommendation: Receive for Information Only.
Motion No. C240110-14
Moved by Bard, Seconded by Clark
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Minutes of Nottawasaga Valley Conservation Authority meeting held on November 24,
2023 and Highlights of meeting held on December 8, 2023.
Received for Information Only.
b) Minutes of Lake Simcoe Region Conservation Authority meeting held on November 24,
2023.
Received for Information Only.
c) Township of Oro-Medonte, 2024 Citizen/Senior of the Year, Nominations Open, Deadline,
March 8, 2024 12:00 p.m. (Noon).
Received for Information Only.
Carried.
16.Communications/Petitions:
None.
Page 8 of 10
Page 14 of 171
5.a) Minutes of Council meeting held on January 10, 2024.
Council Meeting Minutes — Wednesday, January 10, 2024
17.Notice of Motions:
a) Brought by Councillor Hutcheson, December 7, 2023
Notice of Motion for January 10, 2024 Council meeting
To be dealt with at the January 24, 2024 Council meeting
Whereas the Township of Oro-Medonte currently has no tree cutting by-law in place;
And Whereas our geographically unique and environmentally sensitive Township has a
significant tree canopy;
And Whereas given that said canopy is an integral part of the Oro Moraine and
watershed system, such a by-law can be explored to work in concert with current and
future plans of development within the Township;
And Whereas, the Township's Strategic Plan objectives, that were adopted in
December, 2023, Phase 1 Implementation (2024-2025), included the following:
• 5.3 Review of policies to protect the Township's natural environment (Tree Canopy,
Park/Public Spaces, ESA);
Now, therefore be it resolved that the Township of Oro-Medonte Development Services,
Planning Department bring forward a report on a tree cutting by-law within the
Township.
18.By-Laws:
a) 2024-003: A By-law to provide for an interim tax levy and to provide for the payment of
taxes and to provide for penalty and interest.
Motion No. C240110-15
Moved by Young, Seconded by Lavoie
Be it resolved that By-Law No. 2024-003
a) By-Law No. 2024-003: A By-law to provide for an interim tax levy and to provide for the
payment of taxes and to provide for penalty and interest
be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed
and sealed by the Mayor.
Carried.
Page 9 of 10
Page 15 of 171
5.a) Minutes of Council meeting held on January 10, 2024.
Council Meeting Minutes — Wednesday, January 10, 2024
19.Closed Session Items (Unfinished Items):
None.
20.Confirmation By-Law:
a) 2024-004: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, January 10, 2024.
Motion No. C240110-16
Moved by Clark, Seconded by Bard
Be it resolved that By-Law No. 2024-004: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, January 10, 2024 be read a first, second and third
time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C240110-17
Moved by Lavoie, Seconded by Schell
Be it resolved that we do now adjourn at 6:02 p.m.
Carried.
Mayor, Randy Greenlaw Deputy Clerk, Janette Teeter
Page 10 of 10
Page 16 of 171
5.b) Minutes of Heritage Committee meeting held on Monday, January 15, 2...
The Township of Oro-Medonte
�~ Heritage Committee Meeting Minutes
(W Township of Council Chambers
Proud Heritage,Exciting Future
Monday, January 15, 2024 6:31 p.m.
Present: Mayor Randy Greenlaw
Councillor Lori Hutcheson
Councillor Richard Schell
Ruth Fountain
Dorothy Moore
Kayla Thibeault
Victoria Veenstra
Anne Walker
Jessica Woodrow (arrived at 7:03 p.m.)
Staff Present: Catherine McCarroll, Senior Planner; Janette Teeter, Supervisor,
Clerk's Services/Deputy Clerk
Councillor Schell assumed the Chair and called the meeting to order.
1. Agenda Approval:
a) Motion to Approve the Agenda.
Motion No. HC240115-1
Moved by Fountain, Seconded by Thibeault
It is recommended that the agenda for the Heritage Committee meeting held on
Monday, January 15, 2024 be received and approved.
Carried.
2. Disclosure of Pecuniary Interest:
None declared.
Page 1 of 4
Page 17 of 171
5.b) Minutes of Heritage Committee meeting held on Monday, January 15, 2...
Heritage Committee Minutes — Monday, January 15, 2024.
3. Approval of Minutes of Previous Meeting:
a) Minutes of Heritage Committee meeting held on November 20, 2023.
Motion No. HC240115-2
Moved by Moore, Seconded by Walker
It is recommended that the draft minutes of Heritage Committee meeting held on
November 20, 2023 be received and approved as printed and circulated.
Carried.
4. Reports of Members of Council/Municipal Officers:
a) Catherine McCarroll, Senior Planner re: Doors Open Ontario 2024.
Motion No. HC240115-3
Moved by Moore, Seconded by Veenstra
It is recommended that the correspondence presented by Catherine McCarroll, Senior
Planner re: Doors Open Ontario 2024 be received.
Carried.
b) Catherine McCarroll, Senior Planner re: Bayview Memorial Park Cairn [from November
20, 2023 Heritage Committee Meeting].
Motion No. HC240115-4
Moved by Thibeault, Seconded by Fountain
It is recommended that the correspondence presented by Catherine McCarroll, Senior
Planner re: Bayview Memorial Park Cairn be received.
Carried.
Page 2 of 4
Page 18 of 171
5.b) Minutes of Heritage Committee meeting held on Monday, January 15, 2...
Heritage Committee Minutes — Monday, January 15, 2024.
c) Dorothy Moore, Committee Member re: Request to Designate Bayview Memorial Park.
Motion No. HC240115-5
Moved by Walker, Seconded by Moore
It is recommended
1 . That the correspondence presented by Dorothy Moore, Committee Member re:
Request to Designate Bayview Memorial Park be received.
2. That the Heritage Committee members provide historical and heritage
expertise/research with respect to identifying the Bayview Memorial Park as a
Cultural Heritage Landscape.
3. That the matter be brought back to a future meeting for consideration.
Carried.
d) Catherine McCarroll, Senior Planner re: Location of Cemetery Signs.
Motion No. HC240115-6
Moved by Woodrow, Seconded by Fountain
It is recommended
1 . That the correspondence presented by Catherine McCarroll, Senior Planner re:
Location of Cemetery Signs be received.
2. That it is recommended to Council that the cemetery signs for Rugby Cemetery,
Valley View Cemetery, Abandoned Cemetery, and Moon Private Cemetery be
placed as confirmed by the Committee.
3. That staff proceed accordingly.
Carried.
e) Catherine McCarroll, Senior Planner re: Heritage Designations re: Hawkestone Fire Hall
Bell and 2379 Old Barrie Road East.
Motion No. HC240115-7
Moved by Moore, Seconded by Thibeault
It is recommended
1 . That the correspondence presented by Catherine McCarroll, Senior Planner re:
Heritage Designations re: Hawkestone Fire Hall Bell and 2379 Old Barrie Road East
be received.
2. That the Heritage Committee members draft a Statement of Cultural Heritage value
and the list of heritage attributes to be preserved.
3. That the matter be brought back to a future meeting for consideration.
Carried.
Page 3 of 4
Page 19 of 171
5.b) Minutes of Heritage Committee meeting held on Monday, January 15, 2...
Heritage Committee Minutes — Monday, January 15, 2024.
f) Catherine McCarroll, Senior Planner re: Lost Heroes of Oro, February 23rd and 24th,
2024, 2pm & 7pm, Georgian Theatre.
Motion No. HC240115-8
Moved by Fountain, Seconded by Walker
It is recommended that the correspondence presented by Catherine McCarroll, Senior
Planner re: Lost Heroes of Oro, February 23rd and 24th, 2024, 2pm & 7pm, Georgian
Theatre be received.
Carried.
5. Next Meeting Date:
Monday, February 26, 2024 (TBC).
6. Adjournment:
a) Motion to Adjourn.
Motion No. HC240115-9
Moved by Woodrow, Seconded by Veenstra
It is recommended that we do now adjourn at 7:24 p.m.
Carried.
Councillor Richard Schell, Chair Janette Teeter, Deputy Clerk
Page 4 of 4
Page 20 of 171
5.b) M4h ImWffikAcfigc*,r>$tte�DrrP,�letkVihk�idLMncMbId0VQtanebffW15gbS.
Rugby Cemetery (1933 Old Barrie Road East)
On either the east or west
fence posts.
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5.b) M4h ImWffikAcfigc*,r>$tte�DrrP,�letkVihk�idbancMbId0VQJHnebffW15gbS.
Valley View Cemetery (1630 Line 13 North)
-'' On Bass Lake Sideroad
East, near Line 13
North.
PRggE22(bfifl 37
5.b) M4h 1mWffikAcfigc*,r>$tte�DrrP,�letkVihk�idLwncMbvdaVQJEmebffW15gbs.
Abandoned Cemetery (East of 610 Old Barrie Road West)
• �P't
J _
f
On the road allowance,
to the west of the stones.
UNION
PRggE22'bfifl 37
5.b) M4h ImWffikAcfigc*,r>$tte�DrrP,�letkVihk�idbancMb1dOVQJHnebffW15gbS.
Moon Private Cemetery (7 Ellen Drive) �y�r
10
Ar
In the middle of the '
property. The exact
distance from the road
to be confirmed by
Operations.
E LI. E N
t, BLOCK
75
t /vOV
nu
PRggE242fifl 37
5.c) Minutes of Special Council meeting held on Wednesday, January 17, 2...
The Township of Oro-Medonte
Special Council Meeting Minutes
Township of Electronic Hybrid Meeting
Proud Heritage,Exciting Future
Wednesday, January 17, 2024 2:15 p.m.
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson ..�
Councillor John Bard
Councillor David Clark
Councillor Richard Schell I
Councillor Robert Young
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna
Present: Hewitt, Director, Corporate Services; Tamara Obee, Director, Human
Resources; Jason Scharapenko, Information Technology Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Reading of Land Acknowledgement:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order
followed by the reading of the Land Acknowledgement.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
Page 1 of 3
Page 25 of 171
5.c) Minutes of Special Council meeting held on Wednesday, January 17, 2...
Special Council Minutes — Wednesday, January 17, 2024
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC240117-1
Moved by Lavoie, Seconded by Clark
Be it resolved that the agenda for the Special Council meeting of Wednesday, January 17,
2024 be received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC240117-2
Moved by Young, Seconded by Schell
Be it resolved that we do now go in Closed Session at 2:23 p.m. to discuss
• Labour relations/employee negotiations (Staffing/Organizational Update).
Carried.
b) Motion to Rise and Report.
Motion No. SC240117-3
Moved by Clark, Seconded by Hutcheson
Be it resolved that we do now Rise at 4:43 p.m. and Report on the Closed Session Item 4
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing/Organizational
Update).
Carried.
Page 2 of 3
Page 26 of 171
5.c) Minutes of Special Council meeting held on Wednesday, January 17, 2...
Special Council Minutes — Wednesday, January 17, 2024
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing/Organizational
Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Tamara Obee, Director, Human Resources; Oscar Poloni, Ralph Dominelli,
KPMG LLP.
Motion No. SC240117-4
Moved by Schell, Seconded by Bard
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO, Oscar Polini
and Ralph Dominelli, KPMG LLP re: Labour relations/employee negotiations
(Staffing/Organizational Update) be received.
2. That staff report back at the January 24, 2024 Council meeting.
Carried.
5. Confirmation By-Law:
a) 2024-009: Being a By-Law to Confirm the Proceedings of the Special Council Meeting
held on Wednesday, January 17, 2024.
Motion No. SC240117-5
Moved by Hutcheson, Seconded by Young
Be it resolved that By-Law No. 2024-009: Being a by-law to confirm the proceedings of the
Special Council meeting held on Wednesday, January 17, 2024 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
6. Adjournment:
a) Motion to Adjourn.
Motion No. SC240117-6
Moved by Bard, Seconded by Lavoie
Be it resolved that we do now adjourn at 4:44 p.m.
Carried.
Mayor, Randy Greenlaw Clerk, Yvonne Aubichon
Page 3 of 3
Page 27 of 171
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11 .a) DS2024-03, Curtis Shelswell, Manager, Municipal Law Enforcement/Ch...
Township o�
Staff Report Proud Heritage, Exciting Future
To: Council
From: Curtis Shelswell, Manager, Municipal Law
Meeting Date: January 24, 2024
Report No.: DS2024-003
Subject: Towing By-law Repeal
Type: Requires Action
Motion No.:
Recommendation
It is recommended:
1. That Report No. DS2024-003 be received and adopted.
2. That the appropriate draft by-law to Repeal By-law No. 2019-101 "Towing By-
law" be brought forward for Council's Consideration.
3. That all current licensed companies be notified of Council's decision under the
Manager of Municipal Law Services signature.
Background
On July 1, 2023, the Province announced the phasing of the Towing and Storage Safety
and Enforcement Act (TSSEA) whereby the Township will no longer be permitted to
license Tow companies.
The Township enacted its' first Towing By-law in 2011. In conjunction with the Ontario
Provincial Police, the By-law was initiated to assist with concerns related to the towing
industry. Concerns ranged from excessive billing, vehicles being towed outside the
boundary of the Township, towing compounds not located within the Township or within
a reasonable distance, and company trucks not being equipped with proper tools to
complete the job.
Development Services January 24, 2024
Report No. DS2024-003 Page 1 of 4
Page 74 of 171
11 .a) DS2024-03, Curtis Shelswell, Manager, Municipal Law Enforcement/Ch...
At the time of passing, the By-law provided Tow Companies wishing to continue to
operate within the Township with a six-month grace period to come into compliance with
the By-law.
The main purpose of the By-law was to regulate fees charged for collision tows, ensure
vehicles remain within the boundary of the Township, and to coordinate a rotation so
that each licensed company was provided with an equal business opportunity.
Prior to a company obtaining a license, the company is required to submit a package
that outlines the following:
• Proper Insurance coverage
• Proof of a secure compound with the Township
• Up to date rates sheet
• List of drivers and trucks
• Approved background checks for owners/employees
• Approved Ministry of Transportation abstract
• Copies of vehicle information
o Copy of ownership
o Lease Agreement
o Annual inspection
o Proof of Master installer
Once an application has been deemed complete, an inspection of the truck(s) and the
compound would be conducted. When approved, the company is added to a rotational
call list that is operated and monitored by a third-party contractor.
The By-law to date has been effective in curbing the concerns related to excessive
billing, vehicles that are towed to unknown compound addresses, companies without
adequate equipment to complete the job, and the rotation has minimized the chasing of
calls.
Analysis
As of January 1, 2024, Phase 3 of the Towing and Storage Safety and Enforcement Act
(TSSEA) will begin and the Township will no longer be permitted to license Tow
Companies as the Province is taking over the licensing process through the
implementation of a Certification process.
Over the last several months, licensed companies operating within the Township have
expressed their concerns related to repealing the By-law and losing the Rotational call
list. They fear that business equity issues will resurface, and the local companies will
again face challenges with operating their business within the area.
Development Services January 24, 2024
Report No. DS2024-003 Page 2 of 4
Page 75 of 171
11 .a) DS2024-03, Curtis Shelswell, Manager, Municipal Law Enforcement/Ch...
Financial/Legal Implications/ Risk Management
The current By-law requires the following fees on an annual basis.
Tow Company $325.00
Tow Truck $225.00
Driver $125.00
For the 2023 licensing year, the Township issued the following licenses:
16 companies $5200.00
42 Trucks $9450.00
40 Drivers $5000.00
Without the revenues from the Towing By-law, the Township will see a reduction of
$19,650.00 for the 2024 licensing year.
Policies/Legislation
➢ By-law No. 2019-101 "Towing By-law"
➢ Link- www.ontario.ca/page/qet-towinq-vehicle-storage-certificate
Corporate Strategic Goals
➢ Strengthen Operational Capacity
Consultations
Municipal Law Assistant
Director, Development Services
Attachments
1. DS2024-003-Attachment 1-Ministry of Transportation December 30, 2023
Announcement
2. DS2024-003-Attachment 2-Towing and Vehicle Storage Maximum Rate
Schedule-Question and Answer
Development Services January 24, 2024
Report No. DS2024-003 Page 3 of 4
Page 76 of 171
11 .a) DS2024-03, Curtis Shelswell, Manager, Municipal Law Enforcement/Ch...
Conclusion
As the Province phases in the TSSEA, municipalities will no longer have the ability to
license Tow Companies. Under the current By-law, companies are required to renew
their license prior to November 30t"of each year to ensure they remain on the
Rotational Call List. Now that the Province has taken the oversight of the Towing
Industry, the Township no longer requires the By-law and requests that it be repealed at
this time.
Respectfully submitted,
Curtis Shelswell
Manager, Municipal Law
January 3, 2024
Approvals: Date of Approval:
Brent Spagnol, Director, Development Services January 3, 2024
Nelly Morrow, Director Finance/CFO January 14, 2024
Robin Dunn, CAO January 17, 2024
Development Services January 24, 2024
Report No. DS2024-003 Page 4 of 4
Page 77 of 171
11 .a) DS2024-03, Curtis Shelswell, Manager, Municipal Law Enforcement/Ch...
Ministry of Transportation Ministere des transports
Commercial Safety and Direction de la securite et de la conformite en
Compliance Branch matiere de transport commercial Ontario O
301 St. Paul Street,31 Floor 301, rue Saint-Paul,3e etage
St.Catharines ON L2R 7R4 St.Catharines ON L2R 7R4
1 800 387-7736,416 246-7166 1 800 387-7736,416 246-7166
towinq(a),ontario.ca towinq(o)ontario.ca
December 30, 2023
Re: Towing and Vehicle Storage Oversight
This memorandum is to provide an update on the implementation of the Towing and
Storage Safety and Enforcement Act (TSSEA) and regulation amendments that impact
the towing sector.
Oversight of the towing and vehicle storage sector will fully transition to provincial
oversight as of January 1, 2024, replacing municipal regimes.
The TSSEA establishes a provincial oversight framework for the towing and vehicle
storage sector. The Act requires tow operators, tow truck drivers, and vehicle storage
operators to have a provincial certificate to operate.
The Ministry of Transportation (MTO) operationalized the TSSEA by implementing
requirements in several phases:
• January 1, 2023 (in effect):
o New Highway Traffic Act (HTA) requirements that apply to other
commercial motor vehicles and establish vehicle requirements for tow
trucks (i.e., daily and annual inspections and use of a safety vest).
• July 1, 2023 (in effect):
o Introduction of three certificate types: Tow Operator, Tow Truck Driver and
Vehicle Storage Operator. On July 4, 2023, the online application portal
launched and industry can apply for a certificate at no cost (until July
2024).
• January 1, 2024:
o Tow operators, vehicle storage operators and tow truck drivers must now
comply with the TSSEA customer protection requirements and industry
standards.
o New TSSEA requirements related to rates charged for towing and vehicle
storage services.
o Tow operators and vehicle storage operators must have a certificate to
operate.
Page 78 of 171
11 .a) DS2024-03, Curtis Shelswell, Manager, Municipal Law Enforcement/Ch...
o The provincial framework under TSSEA will replace these municipal
regimes so operators and tow truck drivers only have to comply with the
provincial regime.
• January 15, 2024:
o Maximum Rate Schedule portal open to tow and vehicle storage
operators, allowing operators to submit their maximum rates to the
ministry.
o Complaints portal opens for customers, law enforcement, municipal
authorities and stakeholders.
• Late March 2024:
o Published maximum rates schedule launch to allow public viewing of an
operator's certificate status and their maximum rates for tow and vehicle
storage services.
• April 1, 2024:
o All tow trucks must enter truck inspection stations (TISs) for the purposes
of commercial motor vehicle inspection (additional information below).
o Period of TSSEA education and awareness ends and full TSSEA
enforcement begins on April 1, 2024.
• July 1, 2024:
o Tow truck drivers must have a certificate to drive a tow truck.
o Tow truck drivers applying for a TSSEA certificate on or after July 1st
2024 must complete training requirements prior to receiving a certificate.
o Certificate fees come into effect:
■ $575 per year for Tow Operators
■ $575 per year for Vehicle Storage Operators
■ $195 every three years for Tow Truck Drivers
The ministry recognizes that the transition to provincially led oversight is a significant
change to industry. In the first few months of the new oversight model, to support the
industry's adjustment, the Ministry of Transportation has encouraged our enforcement
partners to, when possible, educate the towing sector on the changes coming into effect
and direct them to Towing and Vehicle Storage Requirements to learn more.
While most tow and vehicle storage operator applications have been processed and
their TSSEA certificates issued, there remains a number of outstanding applications
currently under review and have not been processed.
As a result, the towing and vehicle storage sector is advised that:
• Tow and vehicle storage operators who have applied for their TSSEA certificate
that has not yet been issued should be prepared to present law enforcement with
Page 79 of 171
11 .a) DS2024-03, Curtis Shelswell, Manager, Municipal Law Enforcement/Ch...
proof of application through the email receipt they received from the ministry.
This may be presented electronically or in printed form.
• Sector specific requirements are available on Ontario.ca to better inform industry
of their obligations under TSSEA.
• The sector must continue to prepare to be in compliance with all of TSSEA's
requirements, including applying for a tow and vehicle storage operator certificate
if you have not yet applied and submitting your maximum rates schedule to the
ministry through the self-serve portal beginning January 15, 2024.
We would like to acknowledge the continued efforts of the tow and vehicle storage
sector as they continue to work diligently in support of this important safety initiative.
Tow trucks Entering Truck Inspection Stations (TISs)
Currently, by ministry policy, tow trucks are not required to enter a TIS by direction from
a highway signboard with flashing lights activated unless they are operating under an
oversize/overweight permit, and it is a condition of that permit to enter a TIS when
directed.
As of April 1, 2024, this policy exemption will be removed, and tow trucks will be
required to enter a TIS along with other commercial motor vehicles when the flashing
lights on a TIS signboard are activated.
The tow industry was first introduced into the Commercial Vehicle Operator's
Registration (CVOR) program in January 2017. At that time, it was communicated that
further requirements for tow trucks, including the requirement to enter a TIS, would be
phased in over time. The ministry has been raising awareness of this upcoming change
with industry stakeholders over the past year. This change will support the ministry goal
of road safety compliance as well as contribute to TSSEA oversight.
Ontario offers preclearance bypass opportunities at all ministry TIS' through Drivewyze
PreClear. The subscription-based service allows trucks and their drivers to be
precleared and legally bypass TIS' saving time and money. Trucks and their drivers are
still subject to random inspection and the rate of bypass is dependent upon the
operator's safety record.
To learn more, please visit Drivewyze PreClear.
Application Process and Certificate Fees
The ministry has received considerable uptake since the TSSEA certificate application
portal opened on July 4, 2023; however, all operators and tow drivers are encouraged
to apply now in the event they have not already done so. Due to the high volume of
applications being received and the earlier deadline, Tow Operator and Vehicle Storage
applications are currently being prioritized and as a result it may take longer than
expected to process Tow Driver certificate applications.
Page 80 of 171
11 .a) DS2024-03, Curtis Shelswell, Manager, Municipal Law Enforcement/Ch...
To encourage industry registration and ease transition from municipal oversight, there
will be no fees charged until July 1, 2024, for all certificate types. Tow drivers who apply
early will have an additional three years to complete the required training (training must
be completed for certificate renewal, which is required three years after certification).
Effective July 2024, the following certificate fees will apply:
o $575 per year for a Tow Operator Certificate;
o $195 every three years for a Tow Truck Driver Certificate; and,
o $575 per year for a Vehicle Storage Operator Certificate.
You must meet certain requirements to apply for and keep your certification. To learn
more, please visit Ontario.ca/towstoragecertificate.
Maximum Rates Schedule
Beginning January 15, 2024, both tow operators and vehicle storage operators will be
required to submit their maximum rates to the MTO through the ministry's Maximum
Rates Schedule Portal. Each operator's maximum rate schedule will then be published
online and can be viewed by the public. An operator must submit their maximum rates
to the ministry's Maximum Rates Schedule Portal by January 31, 2024.
The maximum rate schedule form that identifies which tow and storage services can be
provided for a charge was developed in consultation with industry stakeholders, and in
accordance with Ontario Regulation 162/23-Charges for Towing and Vehicle Storage
Services.
Once an operator's rates are submitted, they are free to update them whenever they
choose; however, updating an existing rate requires 30 days before the updated rate
becomes effective.
Please note that under TSSEA:
• Operators cannot charge for a service unless it appears on their maximum rate
schedule and must not charge more than their published maximum rate for any
service.
• If you provide a service, you must submit your maximum rate using the self-
service portal or your default rate will be $0.
• Customers must receive a copy of the maximum rate schedule before consenting
to a tow.
• Tow operators must display their current maximum rate schedule at all locations
open to the public.
• Vehicle storage operators must display their current maximum rate schedule at
all premises where vehicles are stored.
Operators are encouraged to review the maximum rate schedule form now to determine
the appropriate maximum rates for your business.
Page 81 of 171
11 .a) DS2024-03, Curtis Shelswell, Manager, Municipal Law Enforcement/Ch...
To learn more about maximum rates and to view the Maximum Rate Sheet template,
please visit the Ontario.ca/TowSto rage Rates webpage. The Maximum Rates Schedule
portal will be available through this same link on January 15, 2024.
As TSSEA is fully in effect on January 1, 2024, and governs the rates that operators
may charge, the Director of Towing and Vehicle Storage Standards has the authority to
review unreasonable rates and intervene.
Towing and Vehicle Storage Complaints
Customer Complaints
All towing specific provisions of the Consumer Protection Act, 2002 will be repealed as
of December 31, 2023. Jurisdiction of consumer protection provisions will fall under
TSSEA starting January 1, 2024.
As provincial oversight begins January 1, 2024, the MTO can only address concerns for
events happening after that date.
Customers who have a concern about the towing and vehicle storage services they
have received, or the conduct of a tow truck driver, tow or vehicle storage operator, may
report the complaint to the MTO using the TSSEA Complaints Portal available January
15, 2024.
Questions, comments or complaints about the Tow Zone Pilot or the public's experience
receiving towing services within any of the restricted towing zones, should continue to
be directed to the Tow Zone Pilot
Police Services, Municipal Authority, and Other Stakeholder Complaints
The ministry has designed a portal to intake and prioritize complaints, issues of non-
compliance and intelligence gathered from police, municipal partners and stakeholders.
The portal can be used to submit a complaint about a tow company, tow truck driver, or
vehicle storage operator for events that occur after January 1, 2024.
Example of some of the complaints that the ministry will investigate are:
• Dangerous or unsafe driving;
• Driver behaviour (aggression, intimidation, etc.);
• Non-registered operators or drivers; and
• Customer protection (pricing, code of conduct, releasing of vehicles, etc.).
Once a complaint is received, the ministry will investigate and determine if action should
be taken against the operator or driver's certificate.
Page 82 of 171
11 .a) DS2024-03, Curtis Shelswell, Manager, Municipal Law Enforcement/Ch...
Law enforcement, municipalities and stakeholders may access the complaints portal
using the TSSEA Complaints Portal, available on January 15, 2024.
To learn more about Ontario's tow and vehicle storage requirements and customer
rights and rates, the following reference materials are available:
Ontario.ca/towstoragecertificate
• Towing and Vehicle Storage Requirements
• Know Your Rights When Getting a Tow
0ntario.ca/TowStorageRates
• Towing and Storage Safety and Enforcement Act
Ontario Regulation 167/23 General
Charges for Towing and Vehicle Storage Services
Sincerely,
Jennifer Elliott
Director
Commercial Safety and Compliance Branch
Page 83 of 171
11 .a) DS2024-03, Curtis Shelswell, Manager, Municipal Law Enforcement/Ch...
Towing and Vehicle Storage — Maximum Rate Schedule
Question and Answer
1. How are towing and vehicle storage rates determined?
Maximum rates for towing services are determined, individually, by tow operators and
maximum rates for vehicle storage services are determined, individually, by vehicle
storage operators. These rates are submitted by the operator and published by the
Ministry.
Operational costs, such as those related to administration, labour, fuel, tolls, and
property and equipment maintenance, should be a consideration in determining the
rates for towing and vehicle storage services.
The Director of Towing and Vehicle Storage Standards has authority to reject
unreasonable rates and require that lower rates be submitted.
2. Are there any restrictions on charging for tow and vehicle storage services?
Operators cannot charge for a service unless it appears on their maximum rate
schedule and must not charge more than their published maximum rate for any service.
Operators cannot charge a person a higher rate if a lower rate has already been
arranged with an authorized person.
Operators are not permitted to charge for:
• fuel surcharges
• an amount arising from any towing service that takes longer than usual because
of defects associated with the tow truck or inefficiencies caused by the actions of
the tow operator or tow truck driver.
• an amount for services, including equipment and resources used to provide a
service, that are unnecessary for a towing service being provided.
• transporting the driver and any passengers of a towed motor vehicle in the tow
truck to the destination of the tow or other drop-off location.
• allowing the driver or any passenger of a towed motor vehicle to have access to it
while providing towing services.
• changing the destination of a tow, other than an amount related to the change in
distance that a motor vehicle is towed if the destination is changed.
• vehicle storage services after an authorized person has made a good faith
attempt to retrieve the vehicle.
• providing access to or release of a stored motor vehicle when the vehicle storage
yard facility is open for business.
• preparing or cleaning storage spaces in a vehicle storage yard facility.
• moving a motor vehicle within a vehicle storage yard facility or between vehicle
storage yard facilities, unless the move is requested by the owner or operator of
the motor vehicle.
• preparing invoices, consents or other administrative services related to the towing
or vehicle storage services.
)ecember 14, 2023
Page 84 of 171
11 .a) DS2024-03, Curtis Shelswell, Manager, Municipal Law Enforcement/Ch...
Towing and Vehicle Storage — Maximum Rate Schedule
Question and Answer
3. Can an operator charge less than their published rate?
Yes, operators may charge less than their published maximum rate.
4. What if operational costs for tow or vehicle storage operators increase?
Operators are free to adjust their rates filed with the Ministry to reflect changing
operational costs. Aside from a 30-day holding period occurring when rates are
updated by an operator, there is no restriction as to the number of times an operator
may update their rates.
5. Is charging for the cost of lien searches prohibited?
Lien search costs are not considered "administrative services" related to either towing
services or vehicle storage services. Charging for lien search costs is not prohibited by
the TSSEA.
6. How would a customer use the maximum rate schedule?
Customers must receive a copy of an operator's maximum rate schedule before
consenting to a tow; customers should review the schedule before signing a contract to
tow.
Customers will be able review and compare all operators current maximum rate
schedules on the ministry's portal launching in late March 2024. Also, operators must
post their current maximum rate schedule at their premises and on any website or social
media they use.
7. Who can I contact for more information or if I have any questions about the
changes affecting the tow sector?
For more information about Ontario's requirements for the towing sector and operating
commercial vehicles, the following reference materials are available to you:
• Towing and Storage Safety and Enforcement Act
• Ontario Regulation 167/23: General
• Ontario Regulation 162/23: Charges for Towing and Vehicle Storage Services
• Ontario.ca/towstoragecertificate
• Towing and Vehicle Storage Requirements
• Know Your Rights When Getting a Tow
• Ontario.ca/TowStorageRates
Members of the public are also welcomed to submit inquiries to towing(D_ontario.ca
)ecember 14, 2023
Page 85 of 171
11 .b) CS2024-03, Vanessa Cooper, Social Media Coordinator/Corporate Exec...
Township o�
Staff Report Proud Heritage, Exciting Future
To: Council
From: Vanessa Cooper, Social Media Coordinator/ Corporate Executive Assistant
Meeting Date: January 24, 2024.
Report No.: CS2024-03
Subject: 2024 Conference Schedule for Council Members
Type: Requires Action
Motion No.:
Recommendation
It is recommended:
1. That Report No. CS2023-27 be received;
2. That Mayor Greenlaw, Deputy Mayor Lavoie and Councillors Hutcheson and
Young be authorized to attend ROMA (Rural Ontario Municipal Association)
Conference Toronto ON January 21 — January 23, 2024;
3. That be authorized to attend OGRA (Ontario Good Roads
Association) Conference Toronto ON April 21 - April 24, 2024;
4. That Deputy Mayor Lavoie be authorized to attend OSUM (Ontario Small Urban
Municipalities) Orillia ON April 30 — May 2, 2024;
5. That Councillors Bard and Clark be authorized to attend AMO (Association of
Municipalities of Ontario) Ottawa ON August 18- August 21, 2024;
6. That Councillor Schell be authorized to attend CRRBC (Canada's Rural &
Remote Broadband Community) Conference Orillia ON — May 27 — May 29,
2024.
7. And That the Social Media Coordinator/ Corporate Executive Assistant makes
the necessary arrangements accordingly.
Corporate Services January 24, 2024.
Report No. CS2024-03 Page 1 of 3
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11 .b) CS2024-03, Vanessa Cooper, Social Media Coordinator/Corporate Exec...
Background
Each year, members of Council may, by resolution of Council, attend conferences that
educate and inform municipal representatives on items such as amendments to existing
legislation, new legislation, policies, and procedures related to municipal government,
as well as providing Council members with the opportunity to connect with and share
ideas with other municipal partners. Conference registration fees and other associated
costs are deducted from the Constituent Support and Professional Development
(CSPD) budget allocation, as per the Remuneration and Expenses for Members of
Council By-law 2023-057 attached as Appendix A. Councillors may elect to attend and
use their (CSPD) allocation for the costs associated with the conference. Per diems
would require a resolution of Council as noted in Section 5.5 and further detailed in
Section 3 of Schedule C of By-law 2023-057.
At the December 13, 2023, Council Meeting, Report CS2023-27 was presented seeking
direction from Council with respect to 2024 Conference attendance by members of
Council.
The following conferences were highlighted:
2024 Conferences:
• ROMA (Rural Ontario Municipal Association) Toronto ON- January 21-23, 2024.
https://www.roma.on.ca/ ;
• OGRA (Ontario Good Roads Association) Toronto ON- April 21-24, 2024.
https://goodroads.ca/ ;
• OSUM (Ontario Small Urban Municipalities) Orillia ON — April 30- May 2, 2024.
Registration costs to be determined https://www.osum.ca/ ;
• AMO (Association of Municipalities of Ontario) Ottawa ON- August 18-21, 2024.
Registration costs to be determined https://www.amo.on.ca/ ;
• FCM (Federation of Canadian Municipalities) Calgary AB- June 6-9, 2024.
Registration costs to be determined https://fcm.ca/en .
Direction was provided to Council members to provide staff with their preferred
attendance to the events presented.
Analysis
In response to the direction noted at the December 13, 2023, Council Meeting, the
following individuals submitted their desire to attend the ROMA and AMO conferences:
ROMA: Mayor Greenlaw, Deputy Mayor Lavoie, Councillors Hutcheson and Young
OSUM: Deputy Mayor Lavoie
AMO: Councillors Bard and Clark
Corporate Services January 24, 2024.
Report No. CS2024-03 Page 2 of 3
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11 .b) CS2024-03, Vanessa Cooper, Social Media Coordinator/Corporate Exec...
A further request from Councillor Schell was received to add the CRRBC Conference
(Canada's Rural & Remote Broadband Community) to the list of annual conferences for
Council's consideration. Orillia ON — May 27- 29, 2024. Registration costs are to be
determined (https://crrbc.ca/)
Financial/Legal Implications/ Risk Management
By-Law 2023-057 Remuneration and Expenses for Members of Council
Section 5.5 Attendance at conferences, conventions and seminars as authorized by
resolution of Council.
Conference fees will be deducted from Councillor's remuneration allotment.
Policies/Legislation
Remuneration and Expenses for Council Members By-law 2023-057
Corporate Strategic Goals
NA
Consultations
Clerk's Department
Attachments
Appendix A. Remuneration and Expenses for Members of Council By-law 2023-057
Conclusion
In conclusion, staff respectfully presents the proposed 2024 conference attendees as
received from Council members for authorization by Council in accordance with the
Remuneration and Expenses By-law— By-law No. 2023-057.
Respectfully submitted,
Vanessa Cooper
Social Media Coordinator/ Corporate Executive Assistant January 24, 2024
Approvals: Date of Approval
Donna Hewitt, Director Corporate Services January 12, 2024
Robin Dunn, CAO January 17, 2024
Corporate Services January 24, 2024.
Report No. CS2024-03 Page 3 of 3
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11.b) CS2024-03, Vanessa Cooper, Social Media Coordinator/Corporate Exec...
The Corporation of the Township of Oro-Medonte
By-law No.2023-057
A By-law to Provide for Remuneration and Expenses for
Members of Council and Council's Appointees to Local Boards
and Committees/Technical Support Groups,
and Expenses for Employees,
and to Repeal By-law No.2022-015
(Remuneration and Expenses By-law)
Whereas subsection 283(1)of the Municipal Act, 2001, S.O. 2001, c. 25, as amended,
provides that a municipality may pay any part of the remuneration and expenses of the
members of any local board of the municipality and of the officers and employees of the
local board.
And Whereas subsection 283(2)of the Municipal Act, 2001 provides that, despite any
statute, a municipality may only pay the expenses of the members of its council or of a
local board of the municipality and of the officers and employees of the municipality or
local board if the expenses are of those persons in their capacity as members, officers or
employees and if,
(a) the expenses are actually incurred;or
(b) the expenses are, in lieu of the expenses actually incurred, a reasonable estimate,
in the opinion of the council or local board, of the actual expenses that would be
incurred.
And Whereas subsection 283(7)of the Municipal Act, 2001 provides that, on or after
December 1, 2003, a council shall review a by-law under subsection 238(5)at a public
meeting at least once during the four-year period corresponding to the term of office of its
members after a regular election.
And Whereas Council deems it expedient to pass a by-law to provide for the
remuneration and expenses of Members of Council and Council's Appointees to Local
Boards and Committees/Technical Support Groups and for expenses for employees;
Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows:
1. That Schedules"A", "B""C"and "D" attached hereto form part of this By-law.
2. That By-Law No.2022-015 is hereby repealed.
3. This by-law shall take effect on January 1, 2023.
By-law read a First, Second and Third time,and Passed this 16th day of August,
2023.
The Corporation of the Township of Oro-Medonte
ayor, R. Greenlaw
CI k,Yvonne Aubichon
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Schedule"A"
to By-law No.2023-057
Remuneration of Members of Council
1. The annual remuneration for Members of Council for 2023, 2024 and 2025 shall be as
follows:
2023
Mayor $51,138
Deputy/Ward Councillor $38,354
Councillors $27,560
2024
Mayor $ 52,545
Deputy/Ward Councillor $39,409
Councillors $28,318
2025
Mayor $53,858
Deputy/Ward Councillor $40,394
Councillors $29,026
2. The annual remuneration for Members of Council reflects the annual cost of living
adjustment provided to bargaining unit excluded staff for each of the years 2023, 2024
and 2025(reflected in the chart).
3. Members of Council shall receive, in addition to their annual remuneration, per diem
payments as follows:
• $ 80.00 for each half day or evening meeting
• $ 160.00 for each full day meeting
Where a Member of Council attends multiple meetings on the same day, which are
eligible for per diem payments, the Member of Council shall be entitled to a single per
diem not to exceed the full day meeting per diem identified above.
4. The per diem set out in Section 3 shall not apply to attendance at the following:
4.1 Regularly scheduled Council/Council Committee Meetings, as defined in Regular
Meeting Schedule of the Procedural By-law:
4.1.1 Regularly scheduled Council/Council Committee Meetings include:
i) Council Meetings
ii) Development Services
4.2 Functions for the purpose of presenting Congratulatory Certificates on behalf of
the Township.
4.3 Functions/events where the Township has purchased a ticket for the Member,
such as Awards Dinners, etc.
5. The per diem set out in Section 3 shall apply to attendance at the following:
5.1 Special meetings of Council, as defined in the Procedural By-law.
5.2 Orientation Sessions as defined as education and training as organized by the
Township for the purpose of on-boarding new Members of Council subsequent to
swearing of oaths or by resolution of Council.
5.3 Public Meetings/Public Information Sessions,as defined in the Procedural By-law,
when such meetings are conducted as a separate meeting on a designated day.
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5.4 Meetings of Committees, local boards, or special ad-hoc committees to which the
Member of Council has been appointed by resolution of Council, unless specified
otherwise in a resolution of Council. No per diem or mileage shall be provided
where the Member of Council appointed receives any compensation from the
external body to which they are appointed.
5.4.1 Committees and local boards include:
i. Joint Accessibility Advisory Committee
ii. Heritage Committee
iii. Human Resources Committee
iv. Barrie Area Physician Recruitment
v. County Council Alternate
vi. Lake Simcoe Region Conservation Authority
vii. Nottawasaga Valley Conservation Authority
viii. Orillia&Area Physician Recruitment
ix. Orillia Chamber of Commerce
x. Oro-Medonte Chamber of Commerce
A. Severn Sound Environmental Association
xii. Top Aggregate Producing Municipalities of Ontario
xiii. Orillia Public Library Board
xiv. Orillia&Lake Country Tourism
5.5 Conferences, conventions and seminars as authorized by resolution of Council.
5.6 By the Mayor, and/or his/her designate(s)including the Mayor in his/her capacity
as ex-officio, and/or his/her designate(s), in an ex-officio capacity and Members of
Council, at meetings required for a specific purpose relative to municipal business
and at business functions as representatives of the Township, that are authorized
by resolution of Council.
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Schedule"B"
to By-law No.2023-057
Remuneration of Appointed Members of Local Boards&Committees
1. Members of the:
• Heritage Committee
• Property Standards Committee;
shall receive per diem payments as follows:
•$ 80.00 for each half day or evening meeting;
•$ 160.00 for each full day meeting.
2. Persons appointed as Fence-Viewers shall receive per diem payments of$80.00.
3. The per diem set out in Sections 1 and 2 of this Schedule shall apply to the following
attendances:
3.1. At meetings of the local board or committee;
3.2. At conferences, conventions and seminars as authorized by resolution of
Council;
3.3. At meetings required for a specific purpose relative to municipal business and
authorized by resolution of Council;
3.4. In the case of Fence-Viewers, at locations for fence-viewing purposes.
4. The above per diems, including per-kilometer payments, shall be paid on a semi"
annual basis, upon submission of a Expense Statement approved by the respective
Senior Manager.
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11.b) CS2024-03, Vanessa Cooper, Social Media Coordinator/Corporate Exec...
Schedule"C"
to By-law No.2023-057
Expenses for Members of Council,Council's Appointees to Local Boards and
Committees/Technical Support Groups and Employees
1. Per Kilometer Payments
1.1 Effective January 1, 2020, Members of Council, Council's Appointees to Local
Boards&Committees/Technical Support Groups and Employees shall be
entitled to receive payment at the Township-approved per kilometer rate for
the use of non-township owned vehicles while on Township business.
1.1.1 The per kilometer rate will be adjusted on January 1st each year to the
Canada Revenue Agency(CRA)rate for Ontario.
1.2 Members of Council shall receive a per-kilometer payment as follows:
1.2.1 For travel from their residence and back to attend:
i. meetings at the Township Administration Centre and as outlined
in Section 4.1.1 and Section 5 of Schedule"A", and
ii. conferences, conventions and seminars stipulated in Section 3 of
Schedule"C",
upon submission of Meeting and Mileage Expense Statements.
1.3 Per kilometer payments as defined in Section 1 will be charged against the
individual Members of Council annual Constituent Support and Professional
Development(CSPD)allocation as outlined in Section 4 of Schedule"C".
1.4 Members of local boards and committees shall receive a per-kilometer
payment for travel from their residence and back to attend meetings of the
local board or committee and to attend conferences, conventions and
seminars as set out in Section 3 of Schedule"B".
1.5 Township employees shall receive a per-kilometer payment for each kilometer
driven in a non-township owned vehicle while on Township business.
2. Luncheon & Dinner Meetings
2.1 The Township shall be responsible for the cost of Council or Committee
luncheon/dinner meetings when such meetings are called by Council or the
applicable local board or committee.
2.2 Members of Council and Senior Staff shall have the discretion to invite guests
for lunch or dinner in connection with Township business and such expense
shall be paid by the Township.
3. Conferences,Conventions,Seminars and Meetings
Attendance at conferences, conventions, seminars and meetings for Members of
Council shall be pre-authorized by resolution of Council or in accordance with
Township policy.
3.1 The following expenses shall be paid upon submission of receipts:
i) Hotel/Motel accommodation -actual cost
ii) Parking -actual cost
iii) Registration -actual cost
iv) Meals and incidental expenses -actual cost
3.2 Costs associated with conferences, conventions, seminars and meetings will
be charged against the individual Members of Council annual Constituent
Support and Professional Development(CSPD)allowance as outlined in
Section 4 of Schedule C.
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4. Council Expense Allocation: The approved annual budget will include an annual
allowance of$6,600 for the Mayor and $5,600 for each Member of Council to cover
the cost of Constituent Support and Professional Development(CSPD)expenses.
4.1 Eligible expenses include:
i) Conferences and seminars as defined in Section 3 of Schedule"C"
ii) Promotional material related to Township Business
iii) Constituent Newsletters&associated postage costs
iv) Monthly internet plan(to a maximum of$75 per month)
v) Subscriptions related to Township Business or municipalities in general
vi) Parking related expenses save and except parking fines.
vii)Expenses related to Constituent&ward meetings
viii)Social Events and Banquets
ix) Mileage Reimbursement as defined in Section 1 of Schedule"C".
x) An expense authorized by resolution of Council within the CSPD
Allocations.
4.2 Ineligible expenses include but are not limited to:
i) Additional accommodation for days outside of a formal Conference and/or
seminar
ii) Alcohol and alcoholic beverages
iii) Companion registration fees and expenses at Conferences
iv) Personal entertainment(e.g. sight-seeing, concerts, sporting events, etc.)
v) Donations
vi) Costs associated with materials or supplies for a display,float or parade
etc unless authorized by resolution of Council
vii)Personal services(e.g. shoe shine,valet service, spa treatments, etc.)
viii)Personal vehicle costs beyond mileage(e.g. maintenance, repair, etc.)
ix) Traffic and parking fines
4.3 Corporate promotional items:Township pins,flags and other Township
promotion items may be made available from time to time to Members of
Council,for distribution to the public and service clubs.The associated costs
will be charged against the individual Members of Council annual CSPD
allowance.
4.4 Expenses shall be paid upon submission of the Expense Statements with
receipts on a monthly basis.
4.5 A recap of expenses relating to the annual allowance will be prepared
quarterly,distributed to Members for information and posted on the Township
website annually.
4.6 Costs exceeding the annual CSPD allowance shall be borne by the individual
Member of Council except where authorized by resolution of Council.
5. Expense Statements
5.1 Expense Statements shall be submitted in a form determined by the Township.
6. Mobile Devices
6.1 The Township shall be responsible for the issuance of mobile devices and
related monthly plan costs in accordance with the current information
technology mobile device policy.While engaged in Township business,
Members of Council shall arrange an appropriate out of country mobile device
plan in order to avoid excessive roaming charges.
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Schedule°`D"
to By-law No.2023-057
Pension and Benefits for Members of Council
1. Pension
(a) Members of Council are enrolled in the Ontario Municipal Employees'
Retirement System ("OMERS")from the date they take office, subject to the
terms and conditions as established by OMERS,the terms of the pension plan
and the Income Tax Act, R.S.C. 1985, c. 1, in accordance with the By-Law No.
2017-160"A By-law to authorize participation in the OMERS primary pension
plan("Primary Plan"), and the retirement compensation arrangement that
provides benefits for members and former members of the Primary Plan
("RCA"), in respect of the Head of Council, Councillors and Employees of the
Corporation of the Township of Oro-Medonte identified herein". The Township's
contributions to,and obligations and liability under the pension plan is limited to
the terms and conditions of the Primary Plan as established and managed by
OMERS, and as regulated by law.
(b) A Member of Council subject to By-Law No. 2017-160,who becomes a
participant in the Primary Plan pursuant to By-Law No.2017-160 and who
thereafter attains the age that requires such participant to begin collecting
pension payments pursuant to the terms of the Primary Plan(currently age 71),
shall be provided with payment, currently first eligible on and after December 1 st
of the year in which the participant attains age 71, of a biweekly income payment
equal to the Township's portion of its pension contribution calculated on the
Member of Council's base salary(made to OMERS on behalf of such participant
Member of Council)in lieu of such pension contribution. This additional biweekly
remuneration will be terminated on the last date of the month an eligible Member
of Council leaves office.
(c) A Member of Council who is deemed ineligible to participate in OMERS due to
the terms and conditions as established by OMERS, shall be provided a biweekly
income payment equal to the Township's portion of the biweekly pension
contribution calculated on the Member of Council's base salary(made to OMERS
on behalf of a participant Member of Council)in lieu of such pension contribution.
This additional biweekly remuneration will be terminated on the last date of the
month an eligible Member of Council leaves office.
2. Health, Dental &Out of Country Benefits
Members of Council are enrolled in the Council Health, Dental&Out of Country
Benefits, effective the day they take office.These benefits will be terminated on the
last date of the month a Member of Council reaches the age of 80 or upon termination
of office whichever is earlier. Members of Council are required to complete all
eligibility requirements of the Benefits Plan Provider;the Township's obligation and
liability is limited to paying the associated premiums for said benefits.
3. Life Insurance
Members of Council are provided Life Insurance Benefit coverage, effective the day
they take office.These benefits will be terminated on the last date of the month a
Member of Council reaches the age of 80 or upon termination of office whichever is
earlier. Members of Council are required to complete all eligibility requirements of the
Life Insurance Benefit Provider; the Township's obligation and liability is limited to
paying the associated premiums for said benefits.
3.1 Life Insurance Benefit $15,000
Life Insurance Benefit at age 65 $ 7,500
Life Insurance Benefit at age 70 $ 5,000
Page 95 of 171
12.a) CS2024-01 , Vanessa Cooper, Social Media Coordinator/Corporate Exec...
Township o�
Staff Report Proud Heritage, Exciting Future
To: Council
From: Vanessa Cooper, Social Media Coordinator/ Corporate Executive Assistant
Meeting Date: January 24, 2024.
Report No.: CS2024-01
Subject: Corporate Projects Status Update — October, November, December 2023
Type: For Information Only
Motion No.:
Recommendation
It is recommended:
1. That Report No. CS2024-01 be received.
Background
As requested by Council and identified in Report CSI 2013-05, Township staff
commenced reporting on Corporate Project Implementation in October 2013. This
report provides Council with snapshot details of both capital project implementation as
well as other projects of significance to the municipality.
As identified at the June 22, 2016, meeting of Council, the structure has been reduced
to show a one-year rolling report, with the history retained on the website within
previous Corporate Projects Status Update reports.
Attached as Appendix A is the October, November, December 2023 Corporate Project
report.
Corporate Services January 24, 2024
Report No. CS2024-01 Page 1 of 3
Page 96 of 171
12.a) CS2024-01 , Vanessa Cooper, Social Media Coordinator/Corporate Exec...
Analysis
Not applicable
Financial/Legal Implications/ Risk Management
Not applicable
Policies/Legislation
Not applicable
Corporate Strategic Goals
• Financial Sustainability
• Employment Lands
• Community Safety
• Well-planned Development
Consultations
Senior Management Team
Project Managers
Attachments
Appendix A: Corporate Project Tracking — October, November, December 2023
Conclusion
That the update on corporate projects be received for information
Page 97 of 171
12.a) CS2024-01 , Vanessa Cooper, Social Media Coordinator/Corporate Exec...
Respectfully submitted,
Vanessa Cooper
Social Media Coordinator/ Corporate Executive Assistant
Approvals: Date of Approval
Donna Hewitt, Director Corporate Services January 12, 2024
Robin Dunn, CAO January 17, 2024
Page 98 of 171
12.a) CS2024-01 , Vanessa Cooper, Social Media Coordinator/Corporate Exec...
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12.a) CS2024-01 , Vanessa Cooper, Social Media Coordinator/Corporate Exec...
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V L M
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12.a) CS2024-01 , Vanessa Cooper, Social Media Coordinator/Corporate Exec...
,- 0 w
>+• j = m = w
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O = V Q Q Q •L Q = V n�/ = AW •N C C N V E N
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12.a) CS2024-01 , Vanessa Cooper, Social Media Coordinator/Corporate Exec...
O
U1 G� Q� .L L O E O •u L `~ W L L M� O L L L
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Page 108 of 171
12.a) CS2024-01 , Vanessa Cooper, Social Media Coordinator/Corporate Exec...
O S O i N U) � O C6 O O O I O O 0 U)
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� O
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O N O U O C � Cy O u U L (6 O N �+ �+ U) L =
O `� m O O C C O C O .> C C O G: O cA
O N .0 O C 70 a +� O O O o6 to z Q O O O = C� d C p N
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O M U
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a) U' c c aL
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12.a) CS2024-01 , Vanessa Cooper, Social Media Coordinator/Corporate Exec...
O O ' er >' a � a) 1
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L O •j >+ O
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m 0 � O O 0L � -0 th E- Oa Q OU O Q- OOLOPOL
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Page 114 of 171
12.a) CS2024-01 , Vanessa Cooper, Social Media Coordinator/Corporate Exec...
cnL (DO � Q
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co) 0) m � � 2 o � aXi m a�iUM � CD w
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a � 0 mcu ors � � Qa0a
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n � o L � QC O O r Mc O L
O a) 41 N a U 0 CL a) o a �'0 amO U
fn fn O .0 O C 0 -0
a) m u = _d CO O 0) 0- C O7 L CC�I :
L
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ac: nzL 0 N C0 (u a On C Z G o
(n (n m m O O (I) (n O u93N � O � O [0 � (7 (6 > 4- 4-- Oro
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12.a) CS2024-01 , Vanessa Cooper, Social Media Coordinator/Corporate Exec...
L♦
W
m
Cu O Q
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0)� � L � � d � 000 � N CU ca � � � oo
c6 •c E c L c += J C O >
C Cu - C a) C L O O C U Q. m w m U O C
o -0 CU CU cn U O > Cu
, CL N : Q o
C0)COU � m __ T C L- _ C' C �cu a a) .0 O C C C C0 = 0
rn U co c6 c6 3 E � c6
y- C o C L c� c^�` � � � � � � o � �
LCI
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�+ � C O C O Q O Q 'V O O O Q OV O Q CU O O O = 2 4J O O
cn < 00 N � cn c, cn c, az z � ON � Q L mcn 0 z z z 0 000cn .== zz
CO N CO N CO N CO
N O N O N O N
O CO Cy O CO N O CO N M CD CO
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Page 116 of 171
12.a) CS2024-01 , Vanessa Cooper, Social Media Coordinator/Corporate Exec...
�, U
O O � J � O] C (6 L 2
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C � cu � m c3E � U = 2 � O
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a L O •L C: 0- � O OU C: La O
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[0 C6 [0 [0 U •_ = O [0 C6 C O V V m +_. E O U .�_ U (, O C O O .0 +_ O
U U U U U O U U U Y N •a 0 L CC: M 'L .— C .- O V L O
C VJ `� coM
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Page 145 of 171
12.a) CS2024-01 , Vanessa Cooper, Social Media Coordinator/Corporate Exec...
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Page 146 of 171
12.b) F12024-03, Nelly Morrow, Director, Finance/Chief Financial Officer...
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Township o�
Staff Report Proud Heritage, Exciting Future
To: Council
From: Nelly Morrow, Director of Finance / Chief Financial Officer
Meeting Date: January 24, 2024
Report No.: F12024-03
Subject: 2023 Capital Progress Report
Type: For Information Only
Motion No.:
Recommendation
It is recommended:
1. That Staff Report No. F12024-03 2023 Capital Progress Report be received for
information.
Background
The purpose of this report is to provide Council with a progress update of the
Township's capital projects including status, estimated completion dates, and a
summary of the current condition of the project.
The Township's 2023/2024 budget was approved at a special meeting of Council on
March 29, 2023. This report shows 2023 actual costs paid to date compared to the total
approved budget.
Analysis
Appendix A lists the Township capital projects. The majority of the projects not
completed in 2023 will be carried forward to 2024. The actual costs represent the total
paid to date and may not represent the final 2023 costs. Comments provided include all
known and available information at the time of this report.
Finance January 24, 2024
Report No. F12024-03 Page 1 of 2
Page 147 of 171
12.b) F12024-03, Nelly Morrow, Director, Finance/Chief Financial Officer...
Financial/Legal Implications/ Risk Management
Completed projects are fully funded using budgeted reserves. Project surpluses in 2023
will be used to offset any project over budget and carried forward to fund 2024 capital
project costs.
Policies/Legislation
Non-Applicable
Corporate Strategic Goals
• Financial Sustainability
Consultations
Senior Management Team
Attachments
Appendix A— Capital Progress Update
Conclusion
In total, the Township's capital projects are under budget. A final review of 2023 capital
progress will be reviewed during budget recalibration and will include expected project
carryovers as well as highlight our 2024 projects.
Respectfully submitted,
Nelly Morrow, Director of Finance, Chief Financial Officer January 14, 2024
Approvals: Date of Approval:
Robin Dunn, CAO January 17, 2024
Page 148 of 171
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15.a) Correspondence dated January 3, 2024 from Orillia Public Library r...
III IVIIII n
rillia Public
Memo Library
To: Shawn Binns, Director, Operations & Community Services, Township of Oro-
Medonte via Janette Teeter, Deputy Clerk, Township of Oro-Medonte
From: Melissa Robertson, Director of Corporate and Operational Services,
Orillia Public Library
Cc: Bessie Sullivan, CEO, Orillia Public Library
Date: January 3, 2023
Subject: Township of Oro-Medonte Statistics: December 2023
Township of Oro-Medonte monthly statistics below, please contact me if you have any
questions or concerns.
Township of Oro-Medonte
Borrower Type Number of Number of members Check Outs and
members* —:)orrowing Renewals
January 1, 2024 Dec 1-31, 2023 Dec 1-31, 2023
Township of Oro- 1,327 405 3,047
Medonte Adult
Township of Oro- 274 56 491
Medonte Child
Township of Oro- 35 9 27
Medonte Youth
Township of Oro- 0 0 0
Medonte
Housebound
E-Access 79 N/A N/A
Total 1,715 470 0,565
Borrowing statistics on this chart are limited to the circulation of physical items, including books,
magazines, DVDs, CDs, books on CD, video games, etc.
Not represented in the above figures are e-book, e-audiobook or e-magazine downloads, music
downloads, online access to database, or program attendance.
*Number of members subject to final verification by Orillia Public Library.
Page 153 of 171
15.b) Corres ondence dated January 8, 2024 from the Association of Ontar...
a
�d
��•RS' PROMOTING KNOWLEDGE.PURSUING EXCELLENCE
January 8, 2024
Dear Head of Council, Deputy Head of Council and Councillors,
Your local Public Works department provides invaluable services within your community.Without
the dedicated public works employees that you are fortunate to have, many basic functions in your
community would not be able to happen.Without maintained roads,your emergency services
(police,fire,and ambulance)would not be able to respond to calls, school buses could not run to
get children to school, and your residents would not be able to leave to work,school,
appointments, children's extra-curriculars and any other activity important to them. Additionally, as
you workwith the provincial government to tackle the housing crisis,your communities require
more core infrastructure to handle the growth. For the health and safety of our communities it is
important we keep our Public Works department staff complement full, and well trained.
Public Works departments across the province have already begun to feel the impacts of labour
shortages, and as we will begin to see many retirements across the province,the shortage will
become even more exasperated. From a recent survey that AORS completed with public works
departments from across Ontario,we know that 91.5%of respondents will be hiring entry level
positions in the next three to five years. However,we are already seeing the start of the labour
shortage. From our survey,we found that 70%of respondents already reported getting less than five
applications for entry level positions when posted, and the top three challenges municipalities are
currently facing is a lack of applicants, applicants that do apply not meeting the required
qualifications and municipalities having to compete with private sector positions.
Over the last year, AORS has been dedicating much of our advocacy to encouraging youth to
consider careers in public works through career fairs, local government presentations to students,
developing printed resources for guidance counsellors and much more.AORS has also been
working closely with Fanshawe College Corporate Training Solutions to develop a Municipal
Operator Course that would train potential municipal equipment operators to come to your
municipality with the basic knowledge they need to begin maintaining your core infrastructure.This
would be the first course of its kind that would attract potential students from across the Province
of Ontario.To fund this endeavor,AORS has applied for a Skills Development Fund through the
Province's Ministry of Labour,Training, Immigration and Skilled Trades.We are reaching out to you
for your support in our application and your advocacy to the province on why having more—and
qualified—applicants to our public works departments are so imperative.
We would ask that you consider passing the following motion:
WHEREAS, municipal public works departments from across the Province of Ontario provide
invaluable services to our communities ensuring the health and safety of all residents;
AND WHEREAS, if it was not for our municipal public works employees from across the Province of
Ontario maintaining our public roads systems, our communities would not be able to function as
268 Maiden Lane, Suite 206,PO Box 2669,St. Marys,ON WWfe154 of 171
Tel:226.661.2002 • Fax:226.661.2003 • admin@aors.on.ca • www.aors.on.ca
15.b) Correspondence dated January 8, 2024 from the Association of Ontar...
emergency personnel could not respond to calls, school buses could not get our children to
school,residents would not be able to get to work,school or appointments and many more basic
functions would not be able to happen;
AND WHEREAS,municipal public works departments are already feeling the impacts of a labour
shortage, which will only be exasperated over the next three to five years, which will cause levels of
service municipalities are able to provide to ensure the health and safety of our residents to
decrease;
AND WHEREAS, there is currently no provincial-wide course that properly trains potential
municipal public works employees,specifically relating to municipal heavy equipment.
THEREFORE IT BE RESOLVED, that(INSERT MUNICIPALITY NAME)supports the work of the
Association of Ontario Road Supervisors to develop a Municipal Equipment Operator Course to
address this issue;
AND THAT, (INSERT MUNICIPALITY NAME)calls on the Province of Ontario's Ministry of Labour,
Training, Immigration and Skilled Trades to fully fund the Municipal Equipment Operator Course in
2024 through the Skills Development Fund,
AND THAT, a copy of this resolution be sent to the Minister of Labour, Training, Immigration and
Skilled Trades David Piccini, (INSERT MUNICIPALITY'S NAME)'s Member of Provincial Parliament
(INSERT LOCAL MPP NAME)and the Association of Ontario Road Supervisors.
We appreciate your on-going support and should you have any questions or concerns, please do
not hesitate to contact AORS for all things municipal public works!
Best regards,
I�tzAe4
LL
Lz'j
John Maheu Dennis O'Neil
AORS Executive Director AORS Member Services Coordinator
Christie Little Kelly Elliott
AORS Training and Programming Coordinator AORS Marketing and Communications
Specialist
Page 155 of 171
15.b) Correspondence dated January 8, 2024 from the Association of Ontar...
Notice of Motion — Municipal Equipment Operator
Course
WHEREAS, municipal public works departments from across the Province of Ontario
provide invaluable services to our communities ensuring the health and safety of all
residents;
AND WHEREAS, if it was not for our municipal public works employees from across the
Province of Ontario maintaining our public roads systems, our communities would not
be able to function as emergency personnel could not respond to calls, school buses
could not get our children to school, residents would not be able to get to work, school
or appointments and many more basic functions would not be able to happen;
AND WHEREAS, municipal public works departments are already feeling the impacts of
a labour shortage, which will only be exasperated over the next three to five years,
which will cause levels of service municipalities are able to provide to ensure the health
and safety of our residents to decrease;
AND WHEREAS, there is currently no provincial-wide course that properly trains
potential municipal public works employees, specifically relating to municipal heavy
equipment.
THEREFORE IT BE RESOLVED, that (INSERT MUNICIPALITY NAME) supports the
work of the Association of Ontario Road Supervisors to develop a Municipal Equipment
Operator Course to address this issue;
AND THAT, (INSERT MUNICIPALITY NAME) calls on the Province of Ontario's Ministry
of Labour, Training, Immigration and Skilled Trades to fully fund the Municipal
Equipment Operator Course in 2024 through the Skills Development Fund;
AND THAT, a copy of this resolution be sent to the Minister of Labour, Training,
Immigration and Skilled Trades David Piccinni, (INSERT MUNICIPALITY'S NAME)'s
Member of Provincial Parliament (INSERT LOCAL MPP NAME) and the Association of
Ontario Road Supervisors.
Page 156 of 171
15.c) Correspondence dated January 10, 2024 from the Township of Wainfle...
—The TOWNSHIP o,f CLERK'S DEPARTMENT
*WAINFLEET P.O. Box 40, 31940 Highway#3 Wainfleet, ON LOS 1 VO
Te1: 905-899-3463 Fax: 905-899-2340
www.wainfleet.ca
January 10, 2024
Hon. Todd McCarthy
Ministry of Public and Business Service Delivery
777 Bay Street, 5th Floor
Toronto ON M513 2117
SENT ELECTRONICALLY
Todd.McCarthy()-pc.ola.org
Re: Cemetery Transfer/Abandonment Administration & Management Support
Request
Please be advised that at its meeting of January 9, 2024, the Council of the Corporation
of the Township of Wainfleet passed the following motion:
"THAT the Township of Wainfleet receive C-2023-430 from the Township of
Clearview and C-2023-442 from the Township of Tay regarding cemeteries
and that we send a resolution of support for their correspondences to all
appropriate parties."
Should you have any questions, please contact me at achrastina(a�wainfleet.ca or 905-
899-3463 ext. 224.
Regards,
Amber Chrastina
Deputy Clerk
Cc: Jim Cassimatis, BAO Interim CEO/Registrar
MPP Niagara West, Sam Oosterhoff
Ontario Municipalities
Page 157 of 171
Received December 14, 2023
c) Correspondence dated January 10, 2024 from the° ownship of Wainfle...
I:
Staff Report
CLEARVIEW
To: Mayor and Council
From: Sasha Helmkay, Clerk/Director of Legislative Services
Date: December 11, 2023
Subject: Report # LS-032-2023 — Cemetery Transfer/Abandonment
Administration & Management Support
Recommendation
Be It Resolved that Council of the Township of Clearview hereby receives Report LS-
032-2023 (Cemetery Transfer/Abandonment Administration & Management Support)
dated December 11, 2023; and,
Whereas under the Funeral, Burial and Cremation Services Act, 2002 (FBCSA),
when a cemetery is declared abandoned by a judge of the Superior Court
Justice, the local municipality within whose geographic boundaries the land of the
cemetery is located, becomes the owner of the cemetery with all the rights and
obligations in respect of the cemetery and the assets, trust funds and trust
accounts related to it that the previous owner or operator possessed;
And Whereas over the last decade, there has been an increase in the number of
churches and local cemetery boards initiating processes to transfer ownership or
abandon their owned and operated cemeteries to the local municipality due to
such issues as high maintenance costs, inaccuracy of records, lack of financial
and human resources to effectively operate and maintain the cemetery,
increased regulatory processes regarding training, selling of interment rights,
financial operation of the care and maintenance fund, etc.;
And Whereas municipalities experience the same issues and pressures that
churches and local boards experience with the operation and maintenance of
cemeteries within its jurisdiction, and additional transfers of cemetery lands only
compound the burden on municipal taxpayers;
And Whereas cemeteries are important infrastructure where the reasonable
costs for interment rights, burials, monument foundations, corner stones and
administration charges do not sufficiently support the general operation of
cemeteries;
And Whereas the interest earned from the care and maintenance fund(s) of a
cemetery do not provide adequate funding to maintain the cemetery with the
rising costs of lawn and turf maintenance contracts and monument restoration;
Page 158 of 171
15.c) Correspondence dated January 10, 2024 from the Township of Wainfle...
Now Therefore Be It Resolved that Council of the Township of Clearview requests
that the Province through the Ministry of Public and Business Service Delivery and
the Bereavement Authority of Ontario (BAO) consider the following to assist
municipalities in this growing concern of cemetery transfers:
• Amend the Funeral, Burial and Cremation Services Act, 2002 (FBCSA), to have
the Province, through the BAO, identified as the default owner and operator of a
cemetery when it is abandoned;
• Provide annual funding (based on the number of cemeteries a municipality owns
and operates) to municipalities to assist with the maintenance of inactive and
active cemeteries;
• Provide free training opportunities for municipalities regarding cemetery
administration; and,
• Investigate and support the design of universal cemetery software for use by
municipal cemetery operators that can be offered at an affordable cost.
And that this resolution be circulated to the Hon. Todd McCarthy, Ministry of Public
and Business Service Delivery, Jim Cassimatis, BAO Interim CEO/Registrar, MPP
Brian Saunderson and all Ontario municipalities.
Background
Under the Funeral, Burial and Cremation Services Act, 2002 (FBCSA), when a
cemetery is declared abandoned by a judge of the Superior Court Justice, the local
municipality within whose geographic boundaries the land of the cemetery is located,
becomes the owner of the cemetery with all the rights and obligations in respect of the
cemetery and the assets, trust funds and trust accounts related to it that the previous
owner or operator possessed.
Over the last decade there appears to be a trend where cemeteries in Ontario are being
transferred, whether through abandonment or a mutually agreed upon transfer, to the
care and control of municipalities. This is often seen when there is a breakdown in
existing cemetery boards and/or when churches cease operations. For many existing
private cemetery boards their board members and volunteers are aging and are unable
to assist with the operations and maintenance of the cemetery any longer. Finding new
members proves to be difficult for these boards to continue. In addition to aging board
members, there are other issues that are contributing to the increase in cemetery
transfers:
• high maintenance costs
• inaccuracy of records
• lack of financial and human resources to effectively operate and maintain the
cemetery
Page 2 of 7
Page 159 of 171
15.c) Correspondence dated January 10, 2024 from the Township of Wainfle...
• increased regulatory processes that require ongoing training for selling of
interment rights, and the financial operation of the care and maintenance fund,
etc.
Township Owned Cemeteries
The Township of Clearview currently owns and operates nine (9) cemeteries within its
geographic boundaries. Out of these nine cemeteries, four (4) are considered active
meaning that there are still interment rights to be sold, or burials to take place. Below is
a chart outlining these cemeteries and their status:
Cemetery Name Address Status
Batteau Hill Cemetery 2670 County Road 124, Duntroon Inactive
Bethel Union Cemetery 2249 Creemore Avenue, New Inactive
Lowell
Dunedin Union Cemetery 9 Turkeyroost Lane, Dunedin Active
Duntroon Pioneer Cemetery 2870 County Road 124, Duntroon Inactive
Lavender Cemetery 827103 Mulmur/Nottawasaga Active
Townline, Creemore
Old Zion Presbyterian Church 6130 Highway 26, Sunnidale Inactive
Cemetery Corners
Second Line Nottawasaga 2279 County Road 42, Stayner Active
Cemetery
Stayner Union Cemetery 7661 Highway 26, Stayner Active
Zion Presbyterian Church 12358 County Road 10, Inactive
Cemetery Sunnidale Corners
For the Dunedin and Stayner Union Cemetery, the Township looks after the
maintenance and burials through a third-party contractor. The maintenance and burials
for the Lavender Cemetery are conducted through the Board. For the Second Line
Nottawasaga Cemetery all the interment rights have been sold, but there remains one
burial to be completed. The cost to maintain an active cemetery is expensive. Although
burial costs and the installation of markers, etc. are cost recovery through the
purchaser, grounds maintenance is not.
Inactive cemeteries still require consistent grounds maintenance, which includes any
monument restoration for health and safety, and record searches for the public register.
Page 3 of 7
Page 160 of 171
15.c) Correspondence dated January 10, 2024 from the Township of Wainfle...
Comments and Analysis
When analyzing the number of cemeteries that Clearview Township currently owns and
operates, maintenance and administration is a large undertaking. To add any additional
cemeteries by way of transfer or abandonment will only compound the issues the
Township is already facing. In the past year, the Township has been approached by two
separate entities regarding possible cemetery transfers. When a board or cemetery
transfers ownership to the municipality, the issues are transferred with it. Municipalities
are not immune to the same concerns. It becomes a strain on municipal resources,
financially, administratively, and operationally.
Administrative Impact
From an administrative perspective the management of four active cemeteries is both
time consuming and complex. No interment is the same, and providing good customer
service takes time especially for those making arrangements while also dealing with
grief. Administrative tasks include but are not limited to: interment right sales and
mapping, burial contracts and scheduling, monument placement, historical record
searches, plot and monument staking, fees and charges review, family transfers of
interment rights and annual reporting to the Bereavement Authority of Ontario (BAO).
• Incomplete records
Often the records accepted by the Township from a dissolved cemetery board or church
are incomplete and disorganized. This is no fault of the previous board members, as
they are also often operating with limited resources. However, it does make it difficult to
manage the cemetery post-transfer when records are sparse. Understanding which
plots are occupied and by who is critical to the sound management of a cemetery.
Unfortunately, this is not made possible in all cases because of incomplete records. In
addition, records received during a transfer usually are maintained under different
records management standards and are often organized and named inconsistently.
Adaptation to Township records keeping practices takes time.
• Lack of human resources
Cemetery management is a highly regulated professional field, with the responsibility of
which is often placed on public sector employees who may have limited knowledge of
cemeteries in general. With reduced resources within municipalities especially rural
ones, the management of cemeteries often becomes a secondary responsibility to
another position. There is also a lack of affordable training available for municipal
employees who are required to abide by regulations set out by the FBCSA and the
BAO.
Page 4 of 7
Page 161 of 171
15.c) Correspondence dated January 10, 2024 from the Township of Wainfle...
• Increased regulatory processes
Annual reporting requirements of the BAO can be extensive and complex. This includes
monitoring the number of interments, the transfers to the Care and Maintenance Fund
(C&M), and how the C&M fund can be used. There are also regulations pertaining to
maintaining a public register, how sales are to be conducted and strict guidelines on
Cemetery By-law approvals, and expansions including the erection of columbaria
structures.
• Inconsistent cemetery regulations
Cemeteries can have many different regulations related to plot size, number of burials
allowed in a given plot, monument size, what types of flowers/shrubs are allowed to be
installed near a headstone etc. The transfer of different cemeteries having inconsistent
regulations can make it difficult to adapt management practices in order to maintain
original cemetery operational standards.
Operational Impact
Similarly, from an operational perspective the grounds maintenance of cemeteries,
whether active or inactive, is both time consuming and complex. A key issue when
analyzing the maintenance component of cemetery management is the lack of financial
resources to support the operation. Cemetery maintenance includes, but is not limited
to: grass cutting (whipper snipping around monuments), tree and shrub maintenance,
monument and corner stone maintenance, water pipe and washroom monitoring, and
general upkeep of cemetery grounds (removal of debris, etc.).
• High maintenance costs
As with many services, there are rising costs to contend with. Municipalities have
adopted different models to address the maintenance of such, with third party
contractors being commonly used or it becomes the responsibility of an internal
department such as Parks & Recreation. Regardless the model, the costs have
increased significantly over the last decade with equipment purchases/upgrades,
insurance requirements for third-party contractors, and the time it takes to cut the grass
and whipper snip around monuments. To put it into perspective, the Stayner Union
Cemetery with the expansion is 25 acres with monuments to manoeuvre around during
ground care. Other considerations for maintenance includes monument restoration and
ensuring that they are not deteriorated to the point where they are unsafe. This is
important for older cemeteries where restoration hasn't been provided in the past and
there are many deteriorating monuments.
Cost of cemetery management software
Cemetery Management Software can help municipalities manage cemetery records,
including plot sale contracts, interment rights certificates, and regulatory reporting.
Page 5 of 7
Page 162 of 171
15.c) Correspondence dated January 10, 2024 from the Township of Wainfle...
However, these software solutions are often expensive and require a large amount of
staff time to implement especially with incomplete data and records. These software
solutions range in price from $5,000 to $100,000 with annual maintenance costs. This
investment in software can be a large budget request and one that would need to be
supported from taxation with the limited funds in cemetery general accounts.
• Inadequate Care and Maintenance funds
When the Funeral, Burial and Cremation Services Act, 2002 (FBCSA) was enacted, it
stipulated that a care and maintenance fund for a cemetery shall be established. A
cemetery operator is required to make contributions to the fund from the sale of in-
ground graves, crypts, tombs, niches, scattering rights and monument installation. The
contribution is prescribed under the FBCSA and differs dependant on the interment
type. The idea is that the fund (income earned from the fund - interest) pays for
maintenance costs after a cemetery has stopped making sales. In reality, this concept
does not produce enough funds to maintain a cemetery. Looking at the Stayner Union
Cemetery as an example, for the very basics (grass cutting and whipper snipping) the
interest from the care and maintenance fund does not provide enough monies to
maintain the cemetery for the 7 months it's required. In addition, the care and
maintenance fund is also to be utilized for the stabilization, maintenance and security of
markers. Cemeteries are not self funding, and maintenance of such is becoming a
larger budget concern.
Support Request
Cemetery transfers and abandonments have been an ongoing concern for Clearview
Township for many years. When you look at the large geography of the Township there
are many cemeteries within the boundaries that have the potential to be transferred. To
gauge the concern of other municipalities on this issue, staff addressed it at a Simcoe
County Clerks group discussion. Many neighbouring municipalities expressed that they
were dealing with the same issues and have also been approached by different external
entities on possible transfers.
As result of the discussion, it was agreed that to assist with the real concerns with
transfers and abandonments of cemeteries, it's vital that the Province provide
assistance to adequately support this infrastructure. Support can be provided in many
different forms, with staff making the following recommendations for the Ministry of
Public and Business Service Delivery and the BAO:
• Amend the Funeral, Burial and Cremation Services Act, 2002 (FBCSA), to have
the Province, through the BAO, identified as the default owner and operator of a
cemetery when it is abandoned;
Page 6 of 7
Page 163 of 171
15.c) Correspondence dated January 10, 2024 from the Township of Wainfle...
• Provide annual funding (based on the number of cemeteries a municipality owns
and operates) to municipalities to assist with the maintenance of inactive and
active cemeteries;
• Provide free training opportunities for municipalities regarding cemetery
administration; and,
• Investigate and support the design of universal cemetery software for use by
municipal cemetery operators that can be offered at an affordable cost.
There is not one solution to solve all the issues, but at the very least it's important to
identify the concerns and have open and real discussions at the provincial level on what
support can be provided.
Clearview's Strategic Plan
The above initiative supports the following strategic pillars:
• Governance
Financial Implications
It is difficult to identify an exact dollar amount that can be attributed to a cemetery
transfer/abandonment to the municipality. Every transfer is different and depends on a
multitude of factors beginning with the cemetery status (active/inactive), acreage, care
and maintenance fund (if any), maintenance of records, etc. What is being
recommended by staff by way of support from the province is not meant to erase the
costs entirely, but rather, to alleviate the financial burden in some capacity.
Report Appendices
Not applicable.
Approvals
Submitted by: Sasha Helmkay, B.A., Dipl. M.A., AOMC, Clerk/Director of
Legislative Services
Reviewed by: Krista Pascoe, Deputy Clerk
Financial Implications Kelly McDonald, Treasurer
Reviewed by:
Approved by: John Ferguson, CAO
Page 7 of 7
Page 164 of 171
15.c) Correspondence dated January 10, 2024 from the Township of Wainfle...
Clerk's Department
Township of Clearview
Box 200, 217 Gideon Street
Stayner, Ontario LOM 1S0
C L E A R V I E W clerks aCbclearview.ca I www.ciearview.ca
T O W N S H I P Phone: 705-428-6230
December 12, 2023 File: C00.2023
Hon. Todd McCarthy
Ministry of Public and Business Service Delivery
777 Bay Street, 5t" Floor
Toronto ON M5B 2H7
Sent by Email
RE: Cemetery Transfer/Abandonment Administration & Management Support
Please be advised that Council of the Township of Clearview, at its meeting held on
December 11, 2023, passed a resolution regarding Cemetery Transfer/Abandonment
Administration & Management Support as follows:
Moved by Councillor Walker, Seconded by Councillor Broderick, Whereas under the
Funeral, Burial and Cremation Services Act, 2002 (FBCSA), when a cemetery is
declared abandoned by a judge of the Superior Court Justice, the local municipality
within whose geographic boundaries the land of the cemetery is located, becomes the
owner of the cemetery with all the rights and obligations in respect of the cemetery
and the assets, trust funds and trust accounts related to it that the previous owner or
operator possessed;
And Whereas over the last decade, there has been an increase in the number of
churches and local cemetery boards initiating processes to transfer ownership or
abandon their owned and operated cemeteries to the local municipality due to such
issues as high maintenance costs, inaccuracy of records, lack of financial and human
resources to effectively operate and maintain the cemetery, increased regulatory
processes regarding training, selling of interment rights, financial operation of the care
and maintenance fund, etc.;
And Whereas municipalities experience the same issues and pressures that churches
and local boards experience with the operation and maintenance of cemeteries within
its jurisdiction, and additional transfers of cemetery lands only compound the burden
on municipal taxpayers;
Page 1 of 2
Page 165 of 171
15.c) Correspondence dated January 10, 2024 from the Township of Wainfle...
Clerk's Department December 12, 2023
And Whereas cemeteries are important infrastructure where the reasonable costs for
interment rights, burials, monument foundations, corner stones and administration charges
do not sufficiently support the general operation of cemeteries;
And Whereas the interest earned from the care and maintenance fund(s) of a cemetery do
not provide adequate funding to maintain the cemetery with the rising costs of lawn and turf
maintenance contracts and monument restoration;
Now Therefore Be It Resolved that Council of the Township of Clearview requests that the
Province through the Ministry of Public and Business Service Delivery and the Bereavement
Authority of Ontario (BAO) consider the following to assist municipalities in this growing
concern of cemetery transfers:
• Amend the Funeral, Burial and Cremation Services Act, 2002 (FBCSA), to have the
Province, through the BAO, identified as the default owner and operator of a cemetery
when it is abandoned;
• Provide annual funding (based on the number of cemeteries a municipality owns and
operates) to municipalities to assist with the maintenance of inactive and active
cemeteries; Page 6 of 7
• Provide free training opportunities for municipalities regarding cemetery
administration; and,
• Investigate and support the design of universal cemetery software for use by
municipal cemetery operators that can be offered at an affordable cost.
And that this resolution be circulated to the Hon. Todd McCarthy, Ministry of Public and
Business Service Delivery, Jim Cassimatis, BAO Interim CEO/Registrar, MPP Brian Saunderson
and all Ontario municipalities. Motion Carried.
For reference, please find attached the Staff Report LS-032-2023 that provides background
for the above resolution. If you have any questions, please do not hesitate to contact the
undersigned.
Regards,
U"A
Sasha Helmkay-Playter, B.A., Dipl. M.A., AOMC
Clerk/Director of Legislative Services
cc: Jim Cassimatis, BAO Interim CEO/Registrar
MPP Simcoe Grey, Brian Saunderson
Ontario Municipalities
Page 2 of 2 Page 166 of 171
15.c) Correspondence dated January 10, 2024 from the Township of Wainfle...
TAY TOWN S H I P
450 Park Street
PO Box 100
Victoria Harbour, Ontario
LOK 2AO
Received December 21, 2023
December 21, 2023 C-2023-442
Hon. Todd McCarthy
Minister of Public and Business Service Delivery
5th Floor
777 Bay St.
Toronto, ON M7A 213
sent via email Todd.McCarthy@pc.ola.org
Dear Hon. Todd McCarthy,
Re: Provincial Cemetery Management Support Request — Tay Township
Tay Township Council passed the following resolution during the December 20, 2023
Council Meeting regarding the Provincial Cemetery Management Support Request:
Whereas under the Funeral, Burial and Cremation Services Act, 2002 (FBCSA),
when a cemetery is declared abandoned by a judge of the Superior Court
Justice, the local municipality within whose geographic boundaries the land of
the cemetery is located, becomes the owner of the cemetery with all the rights
and obligations in respect of the cemetery and the assets, trust funds and trust
accounts related to it that the previous owner or operator possessed;
And Whereas over the last decade, there has been an increase in the number of
churches and local cemetery boards initiating processes to transfer ownership or
abandon their owned and operated cemeteries to the local municipality due to
such issues as high maintenance costs, inaccuracy of records, lack of financial
and human resources to effectively operate and maintain the cemetery,
increased regulatory processes regarding training, selling of interment rights,
financial operation of the care and maintenance fund, etc.;
And Whereas municipalities experience the same issues and pressures that
churches and local boards experience with the operation and maintenance of
cemeteries within its jurisdiction, and additional transfers of cemetery lands
only compound the burden on municipal taxpayers;
And Whereas cemeteries are important infrastructure where the reasonable
costs for interment rights, burials, monument foundations, corner stones and
administration charges do not sufficiently support the general operation of
cemeteries;
705-534-7248 or :00 : : .•
15.c) Correspondence dated January 10, 2024 from the Township of Wainfle...
TAY TOWN S H I P
450 Park Street
PO Box 100 Li
Victoria Harbour, Ontario
LOK 2AO q� �
And Whereas the interest earned from the care and maintenance fund(s) of a
cemetery do not provide adequate funding to maintain the cemetery with the
rising costs of lawn and turf maintenance contracts and monument restoration;
Now Therefore Be It Resolved that Council of the Township of Tay requests that
the Province through the Ministry of Public and Business Service Delivery and
the Bereavement Authority of Ontario (BAO) consider the following to assist
municipalities in this growing concern of cemetery transfers:
- Amending the Funeral, Burial and Cremation Services Act, 2002 (FBCSA), to
have the Province, through the BAO, identified as the default owner and
operator of a cemetery when it is abandoned;
- Provide annual funding (based on the number of cemeteries a municipality
owns and operates) to municipalities to assist with the maintenance of inactive
and active cemeteries;
- Provide free training opportunities for municipalities regarding cemetery
administration; and,
- Investigate and support the design of universal cemetery software for use by
municipal cemetery operators that can be offered at an affordable cost;
And that this resolution be circulated to the Hon. Todd McCarthy, Ministry of
Public and Business Service Delivery, Jim Cassimatis, BAO Interim
CEO/Registrar, MPP Jill Dunlop and all Ontario municipalities.
Sent on behalf of Tay Township Council.
Yours truly,
Kate lyn Johns, MPPA
Municipal Clerk
Cc: Jim Cassimatis, BAO Interim CEO/Registrar, Hon. Jill Dunlop, Minister of Colleges
and Universities/MPP, and all Ontario municipalities.
16.a) Correspondence dated January 19, 2024 from David Yeaman, President...
M MOLDED
PRECISION
COMPONENTS
INTEGRITY • COLLABORATION • INNOVATION
January 19, 2024
Township of Oro-Medonte
Oro Station, ON LOL 2EO
To Mayor and Council,
This letter is a request the Mayor and council to reconsider the decision made regarding the
Consultation on Potential Revocation of Minister's Zoning Order Ontario Regulation 609/20 from the
January 10th, 2024 council meeting (agenda item 11c).
We were not consulted on the topic as part of the township investigation on the progress of the
project and feel due diligence was not done in order to make an informed decision that has such
serious consequences and hardships to Oro-Medonte residence and business owners.
I am requesting a reconsideration at the January 24th council meeting. We recognize this is short
notice but due to the time sensitivity of consultations to the Ontario Government being due next
Friday January 26th we need to address this before then.
I appreciate you support in this regard.
Sincerely,
;��-�4 ---
David Yeaman P.Eng
President
Molded Precision Components & 2751851 Ontario Inc
www.MPCcomponents.com p w,,169 of 171
239 Line 4 South, Oro-Medonte,ON LOL2LO Office:+1(705)4 7
18.a) 2024-011 : A By-law to Repeal By-law No. 2019-101 , Being a By-law t...
The Corporation of the Township of Oro-Medonte
By-law No. 2024-011
A By-law to Repeal By-law Nos. 2019-101, Being a By-law to License and Regulate
Towing Companies, Tow Truck Owners and Tow Truck Drivers.
Whereas Council of the Township of Oro-Medonte did, on the 23rd day of October,
2022, enact By-law No. 2019-101, being a By-law to License and Regulate Towing
Companies, Tow Truck Owners and Tow Truck Drivers;
And Whereas as of January 1, 2024, Phase 3 of the Towing and Storage Safety and
Enforcement (TSSEA) was implemented.
And Whereas the Township is no longer permitted to License Tow Companies, Tow
Truck Owners and Tow Truck Drivers.
And Whereas the Council of the Corporation of The Township of Oro-Medonte deems it
expedient to repeal By-law No. 2019-101 in its entirely.
Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows:
1. That By-law No. 2019-101 is hereby repealed in its entirety.
2. This By-law shall take effect on the final passing thereof.
By-law read a First, Second and Third time, and Passed this 24t" day of January,
2024.
The Corporation of the Township of Oro-Medonte
Mayor, Randy Greenlaw
Clerk, Yvonne Aubichon
Page 170 of 171
20.a) 2024-014: Being a By-Law to Confirm the Proceedings of the Council...
The Corporation of the Township of Oro-Medonte
By-Law No. 2024-014
Being a By-Law to Confirm the Proceedings of the Council Meeting held on
Wednesday, January 24, 2024
Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended
provides that the powers of the Municipal Council shall be exercised by By-Law,
unless the municipality is specifically authorized to do otherwise;
And Whereas The Council of The Corporation of the Township of Oro-Medonte
deems it expedient that the proceedings at this Council Meeting be confirmed and
adopted by By-Law;
Now Therefore the Council of The Corporation of the Township of Oro-Medonte
hereby enacts as follows:
1. That the actions of the Council at its Council Meeting held on Wednesday,
January 24, 2024, and in respect to each Motion, Resolution and other actions
passed and taken by the Council at its said Meeting is, except where prior
approval of the Ontario Land Tribunal is required, hereby adopted, ratified and
confirmed.
2. That the Mayor and the proper Officials of the Township are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute all documents as may be
necessary on behalf of the Council of the Corporation of the Township of Oro-
Medonte.
3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to
execute and affix the corporate seal to all necessary documents.
4. And That this by-law shall come into force and take effect on the final passing
thereof.
By-Law Read a First, Second and Third time, and Passed this 24th day of
January, 2024.
The Corporation of the Township of Oro-Medonte
Mayor, Randy Greenlaw
Clerk,Yvonne Aubichon
Page 171 of 171