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02 09 2022 Council Agenda
The Township of Oro-Medonte Council Meeting Agenda ft o Electronic Meeting 0;Township of Wednesday, February 9, 2022 9:00 a.m. - Closed Session Proud Hcritn,qe,Excrrf kk Funfre Open Session Immediately following Closed Session Effective Monday, January 31, 2022, the Township Administration Centre is open for customer service by appointment with safety measures in place including: visitor screening, use of face coverings, and physical distancing. To best serve you, it is recommended that an appointment be booked prior to arrival, Contact us/Book an appointment. Taking into consideration positive COVID-19 cases in Simcoe Muskoka and beyond, and contagious transmission of the COVID-19 Delta variant, whenever possible, residents and business owners are encouraged to utilize online and telephone services for Township related business. Input on agenda items are welcome and encouraged. The Township of Oro-Medonte has amended its Procedural By-law to allow for electronic participation at Council meetings during a declared emergency. Protocols have been established to advise how to participate in the public portions of these meetings. Please visit the following links for additional information: • Request for Open Forum or DS Committee Participation Form • Protocols for Public Participation Council and DS Committee All electronic Council meetings will be streamed live, where possible, on the Township YouTube Channel. Council Agendas will continue to be published on the Civic Web Meeting Agendas in advance of the meeting date in accordance with the Township's Procedural By-law. The Township of Oro-Medonte is committed to providing and maintaining a working environment that is based on respect for the dignity and rights of everyone within the organization and for those individuals visiting our organization. The Township of Oro-Medonte supports and fosters an environment that is safe, welcoming and respectful for all residents, visitors, members of Council and staff. Page Page 1 of 206 Council Meeting Agenda - February 09, 2022 1. Call to Order - Moment of Reflection: The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri- Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Andria Leigh, Deputy CAO/Director, Development Services; and Donna Hewitt, Director, Corporate Services re: Information explicitly supplied in confidence by a third party (Winfull Industrial Park/Reduced Load Period). 5. Minutes of Council and Committees: 6 - 15 a) Minutes of Council meeting held on Wednesday, January 26, 2022. 6. Recognition of Achievements: None. 7. Public Meetings: None. Page 2 of 206 Council Meeting Agenda - February 09, 2022 8. Deputations/Presentations: 16 - 28 a) Deputation by Doug Minter, President & CEO, Minter Consulting Group re: Oro African Methodist Episcopal Church Project. 9. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda. Refer to Procedural By-Law No. 2017-165 for additional information. 10. Reports of Municipal Officers for Action: 29 - 39 a) DS2022-18, Catherine McCarroll, Intermediate Planner re: Consent Application 2021-B-02 by Bruce North, 363 Line 12 North — Ontario Land Tribunal (OLT) Hearing Representation. 40 - 41 b) Shawn Binns, Director, Operations & Community Services re: Exemption to Reduced Load Periods and Designated Haul Routes, Township of Oro- Medonte. 42 - 72 c) OCS2022-02, Shawn Binns, Director, Operations & Community Services re: Line 7 North Road Transfer [Refer to Item 17b)]. 73 - 75 d) OCS2022-03, Shawn Binns, Director, Operations & Community Services re: Rowanwood Road Assumption Consideration. 76 - 88 e) CS2022-04, Yvonne Aubichon, Clerk re: Request to Convey Part 6, Plan 51 R-9288 to Owners of Part 8, Plan 51 R-9288 (2121 Line 10 North) in place of Part 3, 51 R-9288. 11. Reports of Municipal Officers for Information Only: a) Andria Leigh, Deputy CAO/Director, Development Services re: Update on COVID-19 Actions - Withdrawn Upon Adoption of Agenda. 12. Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. Provides an opportunity for the Township's representatives at the County of Simcoe, and the Council members appointed as the Township's representatives at the Township's Partners and Agencies, to deliver updates on the activities of the County of Simcoe and the Township's Partners and Agencies. 89 b) Correspondence dated February 7, 2022 from Steve Clark, Minister, Ministry of Municipal Affairs and Housing re: Housing Affordability, Feedback Deadline February 15, 2022. Page 3 of 206 Council Meeting Agenda - February 09, 2022 [Addenda] 13. Announcements: 14. Consent Agenda: 90 - 91 a) Announcements of Interest to the Public: 1 . Township of Oro-Medonte, 2022 Oro-Medonte Citizen of the Year and Ontario Senior of the Year Nomination Notice, Deadline Friday, March 11 , 2022. 2. Township of Oro-Medonte, Office Closure Notice, Monday, February 21 , 2022, Family Day. 92 - 96 b) Correspondence dated January 21, 2022 from Tom Mrakas, Mayor, Town of Aurora re: Dissolve the Ontario Land Tribunal (OLT) [from January 26, 2022 Council meeting] [Draft Letter to be Distributed]. Staff Recommendation: Receive, Approve Draft Letter, Advise under Mayor's Signature. 97 - 99 c) Minutes of Barrie Public Library Board meeting held on Thursday, November 25, 2021 . Staff Recommendation: Receive for Information Only. 100 - 105 d) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, December 17, 2021 . Staff Recommendation: Receive for Information Only. 106 - 112 e) Nottawasaga Valley Conservation Authority, minutes of meeting held on Friday, December 10, 2021; and highlights of meeting held on Friday, January 28, 2022. Staff Recommendation: Receive for Information Only. 113 - 146 f) Minutes of Orillia Public Library Board meeting held on Wednesday, January 26, 2022. Staff Recommendation: Receive for Information Only. 147 - 155 g) Correspondence from Severn Sound Environmental Association (SSEA) re: 2021 Fourth (4th) Quarter (October 1 - December 31) Report/Update. Staff Recommendation: Receive for Information Only. 156 - 177 h) Correspondence from Severn Sound Environmental Association (SSEA) re: 2021 Ldd Egg Mass Survey Results and Defoliation Forecast for 2022. Staff Recommendation: Receive for Information Only. 178 - 179 i) Correspondence dated January 25, 2022 from Federal Minister of Agriculture and Agri-Food; and Ontario Minister of Agriculture, Food and Rural Affairs (OMAFRA) re. Ontario Wildlife Damage Compensation Program (OWDCP) Claim Administration Payment. Page 4 of 206 Council Meeting Agenda - February 09, 2022 Staff Recommendation: Receive for Information Only. 15. Communications/Petitions: 180 - 182 a) Correspondence dated February 1 , 2022 from County of Simcoe re: Regional Government Review Process; and Review of Fire Services in Simcoe County. 16. Notice of Motions: None. 17. By-Laws: 183 - 188 a) 2022-015: A By-law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and Committees/Technical Support Groups, and Expenses for Employees, and to Repeal By-law No. 2020-010 (Remuneration and Expenses By-law). 189 - 205 b) 2022-016: Being a By-Law to Authorize the Execution of a Municipal Highway Agreement (Addition of Line 7 North from Hwy. 11 North to Horseshoe Valley Road (County Road 22) to the County of Simcoe Highway System) Between the Township of Oro-Medonte and the County of Simcoe. 18. Closed Session Items (Unfinished Items): 19. Confirmation By-Law: 206 a) 2022-017: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, February 9, 2022. 20. Adjournment: a) Motion to Adjourn. Page 5 of 206 5.a) Minutes of Council meeting held on Wednesday, January 26, 2022. The Township of Oro-Medonte T Council Meeting Minutes Township of to Electronic Meeting Proud Heritage,Exciting Future Wednesday, January 26, 2022 9:00 a.m. 2018-2022 Council Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Ian Veitch Councillor Tammy DeSousa Councillor Cathy Keane Councillor Shawn Scott Councillor Randy Greenlaw Staff Andria Leigh, Deputy CAO/Director, Development Services; Robin Dunn, Present: Chief Administrative Officer; Yvonne Aubichon, Clerk; Shannon Johnson, Chief Financial Officer/Treasurer; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Tamara Obee, Director, Human Resources; Garry McCartney, Chief Building Official; Jason Craig, Deputy Chief Building Official; Jennifer Whitley, Coordinator, Economic Development/Communications; Jenny Legget, Public Relations Officer/Communications; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Jason Scharapenko, Information Technology Technician (IT) All Council and staff participated via Zoom platform. 1. Call to Order - Moment of Reflection: Mayor H.S. Hughes assumed the Chair at the above noted time and called the meeting to order. The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their Page 1 of 10 Page 6 of 206 5.a) Minutes of Council meeting held on Wednesday, January 26, 2022. Council Meeting Minutes — Wednesday, January 26, 2022. ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C220126-1 Moved by Hough, Seconded by DeSousa Be it resolved that the agenda for the Council meeting of Wednesday, January 26, 2022 be received and adopted as amended to withdraw 8a) Presentation by Brian Krecklo, Brian Krecklo & Associates Inc. re: Township of Oro-Medonte, K & A Survey of 2021 Council Compensation, Selected Ontario Municipalities and that the matter be considered under Item 10c) Reports of Municipal Officers. Carried. 3. Disclosure of Pecuniary Interest: None declared. 4. Closed Session Items. a) Motion to go in Closed Session. Motion No. C220126-2 il 1% Moved by Veitch, Seconded by Hough Be it resolved that we do now go in Closed Session at 9.02 a.m. to discuss • Solicitor-Client Privilege (Short Term Rentals (STR), Ontario Land Tribunal (OLT)). Carried. Page 2 of 10 Page 7 of 206 5.a) Minutes of Council meeting held on Wednesday, January 26, 2022. Council Meeting Minutes — Wednesday, January 26, 2022. b) Motion to Rise and Report. Motion No. C220126-3 Moved by DeSousa, Seconded by Greenlaw Be it resolved that we do now Rise at 9.16 a.m. and Report on the Closed Session Item 4c) Andria Leigh, Deputy CAO/Director, Development Services re: Solicitor-Client Privilege (Short Term Rentals (STR), Ontario Land Tribunal (OLT)). Carried. c) Andria Leigh, Deputy CAO/Director, Development Services re: Solicitor-Client Privilege (Short Term Rentals (STR), Ontario Land Tribunal (OLT)). The following staff were present: Andria Leigh, Deputy CAO/ Director, Development Services; Robin Dunn, CAO; Yvonne Aubichon, Clerk; Chris Williams, Aird & Berlis LLP. Motion No. C220126-4 &4- - X Moved by Scott, Seconded by Veitch Ilk Be it resolved that the confidential verbal information provided by Andria Leigh, Deputy CAO/Director, Development Services and Chris Williams, Aird & Berlis LLP re: Solicitor- Client Privilege (Short Term Rentals (STR), Ontario Land Tribunal (OLT)) be received. Carried. 5. Minutes of Council and Committees: a) Minutes of Council meeting held on Wednesday, January 12, 2022. b) Minutes of Special Council meeting on Friday, January 14, 2022. Motion No. C220126-5 Moved by Keane, Seconded by DeSousa Be it resolved that the draft a) Minutes of the Council meeting held on Wednesday, January 12, 2022; and b) Minutes of the Special Council meeting held on Friday, January 14, 2022 be received and adopted as printed and circulated. Carried. Page 3 of 10 Page 8 of 206 5.a) Minutes of Council meeting held on Wednesday, January 26, 2022. Council Meeting Minutes — Wednesday, January 26, 2022. 6. Recognition of Achievements: None. 7. Public Meetings: None. 8. Deputations/Presentations: 4A Item 8a) was withdrawn and considered under Reports of Municipal Officers as Item 10c). Refer to Item 10c). 9. Open Forum: None. 10.Reports of Municipal Officers for Action': a) CS2022-3, Jennifer Whitley, Coordinator, Economic Development/ Communications re: Tourism Destination Action Plan - RFP #CS2021-04. Motion No. C220126-6 Moved by Veitch, Seconded by Scott Be it resolved look 'WiL 1. That CS2022-3, Jennifer Whitley, Coordinator, Economic Development/Communications re: Tourism Destination Action Plan - RFP #CS2021-04 be received and adopted. 2. That the Request for Proposal (RFP) CS 2021-04 —Tourism Destination Action Plan be awarded to Bannikin Travel & Tourism Ltd. in the amount of $25,060.00 plus HST. 3. That staff be authorized to execute the necessary contract. 4. That the proponents be advised of Council's decision under the Coordinator, Economic Development & Communications' signature. Carried. Page 4 of 10 Page 9 of 206 5.a) Minutes of Council meeting held on Wednesday, January 26, 2022. Council Meeting Minutes — Wednesday, January 26, 2022. b) DS2022-006, Andria Leigh, Deputy CAO/Director, Development Services re: Proposed Street Naming, Draft Plan of Subdivision Application 2013-SUB-01 (Eagles Rest), Part of the East and West Halves of Lot 5, Concession 3 and Part of Lot 5, Concession 4 and Pt of Road Allowance between Concessions 3 and 4 (Oro) Township of Oro-Medonte [Refer to Item 17b)]. Motion No. C220126-7 Moved by Hough, Seconded by Keane Be it resolved A& 1 . That DS2022-006, Andria Leigh, Deputy CAO/Director, Development Services re: Proposed Street Naming, Draft Plan of Subdivision Application 2013-SUB-01 (Eagles Rest),Part of the East and West Halves of Lot 5, Concession 3 and Part of Lot 5, Concession 4 and Pt of Road Allowance between Concessions 3 and 4 (Oro) Township of Oro-Medonte be received and adopted; 2. That the following street names: Cupid Lane, Pearsall Place, Aldwinckle Avenue, Pinetree Drive, Radome Drive, Barnes Drive, Herbert Avenue, and Vinnicombe Drive be assigned to the Eagles Rest Subdivision as shown on Schedule 1 (Location Map) and Schedule 2 (Draft Plan); and 3. That the appropriate by-law for the street naming assignments be brought forward for Council's approval. 1\ Carried. 11.Reports of Municipal Officers for Information Only: a) Andria Leigh, Deputy CAO/Director, Development Services re: Update on COVID-19 Actions. b) DS2022-008, Garry McCartney, Chief Building Official; and Jason Craig, Deputy Chief Building Official re: Building Division Activity Stats Update 2021 (January-December). c) CS2022-2, Yvonne Aubichon, Clerk re: 2021 Annual Accessibility Report. I%f Page 5 of 10 Page 10 of 206 5.a) Minutes of Council meeting held on Wednesday, January 26, 2022. Council Meeting Minutes — Wednesday, January 26, 2022. Motion No. C220126-8 Moved by Scott, Seconded by Hough Be it resolved that the reports, as listed under Item #11, Reports of Municipal Officers for Information Only, be received: a) Andria Leigh, Deputy CAO/Director, Development Services re: Update on COVID-19 Actions. b) DS2022-008, Garry McCartney, Chief Building Official; and Jason Craig, Deputy Chief Building Official re: Building Division Activity Stats Update 2021 (January-December). c) CS2022-2, Yvonne Aubichon, Clerk re: 2021 Annual Accessibility Report. Carried. 12. Reports of Members of Council: +46k A&. a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. The following members of Council provided updates: Mayor H.S. Hughes, Deputy Mayor Hough, Councillors Greenlaw, Keane and Scott. 15. Communications/Petition a) Ewart O'Dwyer Report. dow John Ewart was available at this time to present his report and respond to questions from Council. Motion No. C220126-9 Moved by Hough, Seconded by Greenlaw Be it resolved that the report presented by John Ewart, Ewart O'Dwyer be received for information only. Carried. Page 6 of 10 Page 11 of 206 5.a) Minutes of Council meeting held on Wednesday, January 26, 2022. Council Meeting Minutes — Wednesday, January 26, 2022. 10. Reports of Municipal Officers for Action: c) Andria Leigh, Deputy CAO/Director, Development Services and Tamara Obee, Director, Human Resources, re: Report from Brian Krecklo, Brian Krecklo & Associates Inc., Township of Oro-Medonte, K&A Survey of 2021 Council Compensation, Selected Ontario Municipalities. Motion No. C220126-10 Moved by DeSousa, Seconded by Keane Be it resolved A#6, 1. That the correspondence provided by Brian Krecklo, Brian Krecklo & Associates Inc. and presented by Andria Leigh, Deputy CAO/Director, Development Services re: 2021 Oro- Medonte Council Compensation\Remuneration Analysis & Report be received. 2. That staff bring forward an amended Remuneration and Expenses By-law at the February 9, 2022 meeting in accordance with Council's direction. Carried. 13. Announcements: None. 14.Consent Agenda: a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, 2022 Oro-Medonte Citizen of the Year and Ontario Senior of the Year Nomination Notice, Deadline Friday, March 11 , 2022. b) Correspondence dated January 17, 2022 from County of Simcoe, Solid Waste Management (SWM) re: Cart Exchange Program Update. Staff Recommendation: Receive for Information Only. c) Correspondence dated from Lake Simcoe Region Conservation Authority re: Transformation 2022-2024: Lake Simcoe Region Conservation Authority's Strategic Plan. Staff Recommendation: Receive for Information Only. d) Correspondence dated January 21, 2022 from Tom Mrakas, Mayor, Town of Aurora re: Dissolve the Ontario Land Tribunal (OLT). Staff Recommendation: Receive, Support, Advise under Mayor's Signature. Page 7 of 10 Page 12 of 206 5.a) Minutes of Council meeting held on Wednesday, January 26, 2022. Council Meeting Minutes — Wednesday, January 26, 2022. e) Correspondence dated January 14, 2022 from the Association of Municipalities of Ontario (AMO) re: Joint and Several Liability Resolution. Staff Recommendation: Receive, Support, Advise under Mayor's Signature. Motion No. C220126-11 Moved by Greenlaw, Seconded by Veitch Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed with the exception of Item 14d) to be pulled and voted on separately: a) Announcements of Interest to the Public: 44 1. Township of Oro-Medonte, 2022 Oro-Medonte Citizen of the Year and Ontario Senior of the Year Nomination Notice, Deadline Friday, March 11 , 2022. b) Correspondence dated January 17, 2022 from County of Simcoe, Solid Waste Management (SWM) re: Cart Exchange Program Update. Received for Information Only. c) Correspondence dated from Lake Simcoe Region Conservation Authority re: Transformation 2022-2024: Lake Simcoe Region Conservation Authority's Strategic Plan. Received for Information Only. e) Correspondence dated January 14, 2022 from the Association of Municipalities of Ontario (AMO) re: Joint and Several Liability Resolution. Received, Supported, Advised under Mayor's Signature. Carried. NOV, Motion N C220126-1 Moved by Scott, Seconded by Greenlaw Be it resolved that the Item 14d) Correspondence dated January 21, 2022 from Tom Mrakas, Mayor, Town of Aurora re: Dissolve the Ontario Land Tribunal (OLT) be referred to the next meeting of Council to allow staff to prepare a letter under the Mayor's signature, outlining the concerns with the current OLT system/process to be sent to the various levels of government and Association of Municipalities of Ontario (AMO). Carried. 16.Notice of Motions: None. Page 8 of 10 Page 13 of 206 5.a) Minutes of Council meeting held on Wednesday, January 26, 2022. Council Meeting Minutes — Wednesday, January 26, 2022. 17.By-Laws: a) 2022-008: A By-Law to Permanently Stop up, close and sell part or the Original Road Allowance, identified as Parts, 1, 2 and 3, Plan 51 R-43274 between Lots 25 & 26, Concession 8, (PIN 58559-0077 (LT)). b) 2022-009: A By-law to Provide for the Proposed Street Naming, Draft Plan of Subdivision Application 2013-SUB-01 (Eagles Rest), Part of Lot 16, Con. 11 (Oro) Township of Oro-Medonte. Motion No. C220126-13 Moved by Veitch, Seconded by Keane 64 ''' Be it resolved that By-Law Nos. 2022-008 and 2022-009 Nhh, a) 2022-008: A By-Law to Permanently Stop up, close and sell part or the Original Road Allowance, identified as Parts, 1 , 2 and 3, Plan 51 R-43274 between Lots 25 & 26, Concession 8, (PIN 58559-0077 (LT)); b) 2022-009: A By-law to Provide for the Proposed Street Naming, Draft Plan of Subdivision Application 2013-SUB-01 (Eagles Rest), Part of Lot 16, Con. 11 (Oro) Township of Oro- Medonte. % "'90 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. 1%6'Abho� Ak Carried. 18.Closed Session Items (Unfinished Items): None. 19.Confirmation By-Law: a) 2022-011 : Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, January 26, 2022. Motion No. C220126-14 Moved by Scott, Seconded by Greenlaw Be it resolved that By-Law No. 2022-011 : Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, January 26, 2022 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 9 of 10 Page 14 of 206 5.a) Minutes of Council meeting held on Wednesday, January 26, 2022. Council Meeting Minutes — Wednesday, January 26, 2022. 20.Adjournment: a) Motion to Adjourn. Motion No. C220126-15 Moved by Hough, Seconded by DeSousa Be it resolved that we do now adjourn at 11:35 a.m. Carried. Mayor, H.S. Hughes " Clerk, YvonnsAubichon Page 10 of 10 Page 15 of 206 8.a) Deputation by Doug Minter, President & CEO, Minter Consulting Group... From: noreply@oro-medonte.ca <noreply@oro-medonte.ca> Sent: February 3, 2022 5:32 PM To: Deputations<Deputations@oro-medonte.ca> Subject: [External] Public Participation Registration Form This email originated from outside of Oro-Medonte's email system. Please use proper judgment and caution when opening attachments, clicking links, or responding to this email. This is a Request to Participate in the Council Meeting of 09/02/2022 Username: OEC9E513-DEOD-4D2D-A98F-337FF9C85B 15 Numeric Response ID: 779273 Response GUID: 5B62BF68-8560-4193-889F-158EED68C235 Survey Start Date: Thursday, 03 February 2022 17:24:26 Survey Completed Date: Thursday, 03 February 2022 17:31:31 I understand the information above First Name: Doug Last Name: Minter Email Address: dminter2minterconsult.com Telephone Number: 416-990-7921 Address: 23 VespaHills Crescent Brampton, Ontario L6P2V2 I am requesting electronic participation at the Council Meeting Date of Meeting: 09/02/2022 Page 16 of 206 8.a) Deputation by Doug Minter, President & CEO, Minter Consulting Group... Regarding the agenda item: Oro-Mendonte AME Church This will be on behalf of: A group/organization; please state name below By stating the application number, applicant name or group/organization named below, you confirm that you are duly authorized to act on behalf of the identified applicant or group/organization and that the applicant or group/organization hereby gives its approval for you to act on this matter. Oro-Mendonte Freedom Institute I will be connecting to the meeting by: If connecting by telephone, attendee must call from same phone number as registered on form. Please note: Depending on volume of speakers, telephone number may be visible to public; however, every effort will be made to change prior to being promoted to panelist.No blocked telephone numbers will be permitted. Computer I will be providing a: PowerPoint Presentation Have you presented a deputation/presentation previously on this matter? Yes Subject of Deputation/Presentation: Please describe below,the subject matter of the requested deputation/presentation in sufficient detail, to provide the Township a means to determine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that provide more detailed descriptions of the content of the presentation,particularly defining how the subject matter aligns with Council's Mandate. The subject of our presentation is around supporting the ongoing preservation and development of the Oro- Mendonte AME Church research, fundraising, and telling of the story of this historic site. Please identify the type of action you are seeking of Council/Committee on this issue. To Request Action Please describe what action you would like taken We would like a resolution from the council that allows our organization to have a tangible partnership with the Township of Oro-Mendonte as to have the standing to engage with stakeholders, township officials, and other interested parties. Page 17 of 206 8.a) Deputation by Doug Minter, President & CEO, Minter Consulting Group... If you are requesting action, have you been in contact with a staff member to seek a resolution with regard to this matter? Yes Who were you in contact with? Shawn Binns Reason why this presentation is important to Council and to the municipality: We see the Oro-Mendonte AME Church as one of the most significant historic sites in North America as it relates to Black History. We have recognized certain opportunities that we can aid and support the township in filling. 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F � �' � � 4+ V q p a7 W, " � � � aa, s •3 3 � � U Cp y .9 �� i. � •� O � °� 't1 .Gi N a ab F - 11 ym b�A p W 4C, V] r� C cd N w 7 y b0 A O .1 o U L o > Q Q � � d 00, �.. 43 C:d U oG bn pd as a U W D a AIn pq unW p a ai U cot o Q €�, bA �, � U w CA \ j/ 6 t f •f f � I ! I • 1• 1ing Group Q V] W 10.a) DS2022-18, Catherine McCarroll, Intermediate Planner re: Consent A... Township of Report R r 0 Fraud Heritrage, Exciting Future Report No. To: Prepared By: DS2022-018 Council Catherine McCarroll Intermediate Planner Meeting Date: Subject: Motion # February 9, 2022 Consent Application 2021-B-02 by Bruce North Roll #: 363 Line 12 North — Ontario R.M.S. File #: 4346-010-005-10200 Land Tribunal (OLT) Hearing D10-58941 Representation Recommendation(s): Requires Action For Information Only It is recommended: 1. That Report No. DS2022-018 be received and adopted. 2. That staff proceed with Option as outlined in this report in preparation for the Ontario Land Tribunal (OLT) hearing scheduled for April 5, 2022. Background: The subject property is located on the east side of Line 12 North, between 15/16 Sideroad East and Highway 11 . The location map and aerial map are attached as Schedules 1 and 2 to this report. The subject lands have a total lot area of approximately 40.1 hectares (99.08 acres) according to the MPAC records and contain a single detached dwelling and an agricultural building. The applicant proposed a boundary adjustment which consisted of severing 11.3 hectares (28.0 acres) of farmland from 363 Line 12 North and merging it with the vacant residential lot located to the south of the subject lands, legally described as West Part Lot 18, Concession 13, Part 1 on 51 R-33102 (Oro) (See Schedule 3). The retained agricultural lands would be 29.6 hectares (73.0 acres) in size and would contain the existing single detached dwelling and agricultural building. The subject property is designated Agricultural in the Township's Official Plan and zoned Agricultural/Rural (A/RU) and Environmental Protection (EP) in the Township's Zoning By-law 97-95, as amended, and the benefitting lands are currently zoned Rural Residential Two (RUR2). On February 3, 2021, Development Services Committee received Staff Report DS2021- 017 and deferred Consent Application 2021-B-02 (North) to give the applicant the opportunity to address Township Planning Staff and Lake Simcoe Region Conservation Authority comments. On November 3, 2021 , Development Services Committee Development Services February 9, 2022 Report No. DS2022-018 Page 1 of 11 Page 29 of 206 10.a) DS2022-18, Catherine McCarroll, Intermediate Planner re: Consent A... received Staff Report DS2021-163 which recommended that the application be denied on the basis that the application was not consistent with the Provincial Policy Statement and did not conform with either the County Official Plan or the Township Official Plan. The Development Services Committee adopted a motion to approve Consent Application 2021-B-02. Notice of Decision was provided in accordance with the Planning Act and as a result, an appeal of the Committee's decision was received on November 22, 2021 . Planning Staff forwarded the appeal to the Ontario Land Tribunal (OLT) and the OLT has provided an Appointment for Hearing by Video (see Schedule 4 to this report) for a hearing on the appeal of the Consent application on Tuesday, April 5, 2022 at 10 a.m. for one day. In order to prepare appropriately for the OLT hearing, direction from Council is required and is the purpose of this report. Analysis: Planning staff in Report DS2021-163 recommended that the application should be denied on the basis that the application was not consistent with the Provincial Policy Statement and did not conform with either the County Official Plan or the Township Official Plan. The decision of the Committee was to approve the application. A recommendation from Council is now required to determine the level of support to be provided by the Township at the OLT hearing. The Township has the following options: (1) Provide representation (external planner and Township solicitor) to support the Committee's decision to approve the consent application; (2) Not provide representation to support the Committee's decision and rely on the applicant and their agent to provide evidence in support of the application. Option #1 would require the Township solicitor and an external planning consultant to uphold the decision of the Committee that approved the Consent application that did not align with the recommendation of the Staff Report (DS2021-163). The Township solicitor would work with an external planning consultant in order to prepare the necessary case to be presented to the Tribunal member in accordance with the Committee's decision. The cost for this option is discussed further below. In Option #2, the Township would not provide any representation at the OLT hearing to defend the Committee's decision. With this option, the applicant/appellant will present their case at the hearing on the merits of the approval and there would be no evidence presented at the hearing from the Township regarding the decision by the Committee to approve the application. In either option, the applicant and the appellant are required to provide their own representation, at their cost, to support their application at the OLT hearing. Development Services February 9, 2022 Report No. DS2022-018 Page 2 of 11 Page 30 of 206 10.a) DS2022-18, Catherine McCarroll, Intermediate Planner re: Consent A... Financial / Legal Implications / Risk Management: Option #1 would include financial costs associated with the planning consultant and Township solicitor's time to prepare and then participate in the one day OLT hearing by video. Option #2 would not include financial costs to the Township other than the staff time to participate and observe at the hearing with no evidence being presented by the Township. Policies/Legislation: • Planning Act, R.S.O. 1990, c. P.13 • Provincial Policy Statement, 2020 • A Place to Grow: Growth Plan for the Greater Golden Horseshoe, 2020 • County of Simcoe Official Plan • Township of Oro-Medonte Official Plan • Township of Oro-Medonte Zoning By-law No. 97-95, as amended • Lake Simcoe Protection Plan (LSPP) Corporate Strategic Goals: In 2021 , Council adopted the Township's Corporate Strategic Plan 2021-2023. The application is consistent with the following Goal of the Plan: Foster Safe and Inclusive Community Living & Business Growth: Guide growth while protecting the environment, support community events, facilitate utility and infrastructure plans. Consultations: N/A Attachments: Schedule 1 : Location Map Schedule 2: Aerial Photo Schedule 3: Applicant's Consent Plan Schedule 4: OLT Appointment for Hearing by Video Conference Development Services February 9, 2022 Report No. DS2022-018 Page 3 of 11 Page 31 of 206 10.a) DS2022-18, Catherine McCarroll, Intermediate Planner re: Consent A... Conclusion: The decision of the Committee was to approve Consent Application 2021-13-02 (North); however, the decision was appealed to the OLT. The Township has received the OLT's Appointment for Hearing by Video Conference scheduled for April 5, 2022 at 10 a.m. On this basis, direction from Council is required regarding the form of representation to be provided by the Township at the scheduled hearing. Respectfully submitted: Catherine McCarroll, RPP Intermediate Planner Approvals: Date: Derek Witlib, Manager Planning Services February 2, 2022 Andria Leigh, Deputy CAO/Director Development Services February 3, 2022 Development Services February 9, 2022 Report No. DS2022-018 Page 4 of 11 Page 32 of 206 10.a) DS2022-18, Catherine McCarroll, Intermediate Planner re: Consent A... Schedule 1: Location Map �""'m T -7 625 625 2128 �MaoneFaneRd. T 1835 75116:SFd-E. nrsean'ae.�a�ier�n�. 1811 �eidge Ream/- 2001 396 391 392 Z N C 40 J 8 278 40 1 178 27 188 10 11 2310 77 Schedule 1 Location ® �rj17 Subject Lands fi l(i ft� eritcE�cifinl Proud Herdtage,Exciting Future 0 400 I71 File Number:2021-B-02 a I Development Services February 9, 2022 Report No. DS2022-018 Page 5 of 11 Page 33 of 206 10.a) DS2022-18, Catherine McCarroll, Intermediate Planner re: Consent A... Schedule 2: Aerial Photo Y11aeYRd:_ - 3. 7- N F Schedule 2 Aerial Photo Subject Lands Proud HeriEage,Excile'ug Future 0 300 M File Number:2021-B-02 a I Development Services February 9, 2022 Report No. DS2022-018 Page 6 of 11 Page 34 of 206 10.a) DS2022-18, Catherine McCarroll, Intermediate Planner re: Consent A... Schedule 3: Applicant's Consent Plan M t4.. l y Grantor Parcel - a. � r Ga �4 `y k 4 f. 5\ Schedule 3 Proposed Boundary Adjustment I h.p�1�•,r File Number 2021-B-02 Proud Heritage,Exciting Future Development Services February 9, 2022 Report No. DS2022-018 Page 7 of 11 Page 35 of 206 10.a) DS2022-18, Catherine McCarroll, Intermediate Planner re, Consent A... Schedule 4: OLT Appointment for Hearing Ontario Land Tribunal Tribunal ontarien de I'amenagement du territoire 655 Bay Street, Suite 1500 655, rue Bay, bureau 1500 Toronto CAN MSC 1 E5 Toronto (ON) M5G 1 E5 Telephone: (416) 212m5349 Telephone (41 ) 12-6349 Tall Free- 1-866-448-2248 Siansfrais ° 1-866-448-2248 ebsite- olt-gov.on.ca Site Web . o It-gov.on.ca Ontario PROCEEDING COMMENCED UNDER subsection 53(19) of the Planning Act, R-S-G_ 1 990, c- P. 13, as amended Applicant: Bruce North Appellant: Julie Nolan for the County of Simcoe Subject_ Consent Property AddressiDescriptiom 363 Line 12 North Municipality- Township of Ore-Medonte Municipal File No-: 2021-B-02 LT Lead Case No-_ {]ELT-21-001770 OLT Case No.: OLT-21-001770 OLT Case Name: County of Simcce v- Oro-Medonte (Township) The Ontario Land Tribunal ("Tribunal'") will conduct a Hearing by Video conference for this matter- The event will be held, AT: 10AM ON: Tuesday, April 5, 2022 AT: httias,.iicilobaI-gotomeetina.com/`ioin/344779885 Access Code: 34.4-779-885 The Tribunal has set aside 1 day for this matter. The event will be held using GoTo Meetings. The appellant(s), applicant. municipality or approval authority_ and those persons who intend to request party or participant status, are asked to log into the video hearing through the link provided above at least 15 minutes before the start of the event to test their video and audio connections- All persons are expected to access and set-up the application well in advance of the event to avoid unnecessary delay- The desktop application can be downloaded at GoToMeetinc. Aweb application is also available: https_iiapp.aotoiiieetinci.com;hor-ne.html . .A compatible web browser for this service is Chrome. Development Services February 9, 2022 Report No. DS2022-018 Page 8 of 11 Page 36 of 206 10.a) DS2022-18, Catherine McCarroll, Intermediate Planner re, Consent A... Persons who experience technical difficulties accessing the GoToMeeting application or who only wish to listen to the event can connect to the event by calling into an audio- only telephone line: Canada (Toll Free): 1 888 299 1889 Canada- +1 (647) 497-9373 Access Code: 344-779-885 Event dates are firm - adjournments will not be granted except in the most serious circumstances, and only in accordance with the Tribunal's Rules of Practice and Procedure Rule 17 on adjournments. This event is conducted under Rule 20 of the Tribunal's Rules. h' e. 2C:.2 sets out how a party may object to the Tribunal conducting this event electronically_ Any party, or any person who intends to seek party status, may object to the Tribunal holding this event by'video by filing an objection with the Tribunal's Case Coordinator_ The objection must be received by the Tribunal at (least 20 days before the date of the hearing event and must be copied to the other parties. All contact information is included in Schedule A- lf you do not attend the event, the Tribunal may proceed in your absence and you will not be entitled to any further notice of these proceedings. SUBMISSION REQUIREMENTS If a person intends to refer to a document at the hearing that is not in the Tribunal's case file, the document is expected to be pre-filed electronically with the Tribunal at least 10 days before the date of the hearing, unless another filing date is specified in the Tribunal's Rules. All pre-filed documents shall be served on the other parties electronically_ All contact information is included in Schedule A. Submissions larger than 10MB must be transferred to the Tribunal's Case Coordinator using an electronic file sharing linklservice_ Please see Schedule B for further submission requirements_ PARTY OR PARTICIPANT STATUS REQUEST: Persons other than the appellant(s), applicant, municipality or approval authority who wish to participate in the proceeding, either as a party or as a participant, are expected lu file a wwiller1 ;Talus rVquesl Willi the Tribural lu uullirie llieir inleresl iri [tie pioueeding. The Party Status Bequest form and Participant ~status Bequest and Participant Statement Form are available on the Tribunal's websile ;17tt0s.;'olt.�lo4.on.ca,ra�peal�; process?formO and are to be used to assist with the preparation of the request. If yDu are requesting status, this form must be provided at least 10 days in advance of the hearing to° The assigned Tribunal Case Coordinator Hanh [fang at hanh.dang ontario.ca. Development Services February 9, 2022 Report No. DS2022-018 Page 9 of 11 Page 37 of 206 10.a) DS2022-18, Catherine McCarroll, Intermediate Planner re, Consent A... • The municipality and the approval authority on the same day as it is emailed to the Tribunal Case Coordinator. The Applicant and the Appellant(s) on the same day as it is emailed to the Tribunal Case Coordinator. The contact informatiDn for the parties is included in Schedule A. The status request will be reviewed and cDnsidered by the presiding Member at the hearing. It will also assist the Tribunal in organizing the hearing event. Attendance by the requestor, or their representative, at the hearing is required for all status requests. Persons who are granted party status may participate fully in the proceeding (see Rule 8). Persons who are granted participant status may only participate in writing by way of a participant statement. This statement is expected to be provided 10 days advance of the hearing as part Df the status request (see above) and sets out their positiDn in the matter (see Rule 7.r' . Only persons who are granted party or participant status by the Tnbunal at the hearing are permitted to participate in any further hearing event that is convened by the Tribunal forth is appeal. Please note that this matter is a hearing and the presentation of evidence will be required_ FURTHER DIRECTIONS Tribunal proceedings are Dpen to the public and all documents filed in a proceeding will be included in the Tribunal's public file (except those documents that may be deemed confidential in accordance with the Ontario Land Tribunal's K-le. 22'.1_ The Tribunal shall issue a disposition following the event that will set out the directions of the Tribunal. A copy of the decision may also be obtained from the Tribunal's website (httcs:/lolt.gov.on.ca'tribunalsllr)atte�iecisions.?) by referencing the above case number_ Please review the Tribunal's Rdes for relevant information_ We are committed tD providing accessible services as set out in the Accessibility for Ontarians with Disabilities Act, 2005. If you have any accessibility needs, please contact our accessibility CDordi.nator as scan as passible by emailing 01-T.000RDINATOR@,ontario_ca_ If you require documents in formats other than conventional print, or if you have specific accommDdation needs, please let us know so we can make arrangements in advance Pour recevoir des services en francais, veuiliez comrnuniquer aver-la Tribunal au 1- 866-448- 481(416) 21 -6340 ou ObT.CCOf DI NATO R ontario.ca. Development Services February 9, 2022 Report No. DS2022-018 Page 10 of 11 Page 38 of 206 10.a) DS2022-18, Catherine McCarroll, Intermediate Planner re, Consent A... For general information concerning the Tribunal, visit our well)site at httrJs. o1.c;o-, o n or you may contact the Tribunal's offices at 1-866-448-2248 or local (416) 212-6349. DATED at Toronto, this Wednesday, January 26, 2022_ Euken Lui Acting Registra Development Services February 9, 2022 Report No. DS2022-018 Page 11 of 11 Page 39 of 206 10.b) Shawn Binns, Director, Operations & Community Services re: Exempti... Verbal Matters -7� (Section 13.3 of Township's 0�' °f Procedural By-Law No. 2017-165) Proud Heritage,Exciting Future Name: Shawn Binns, Director, Operations & Community Services Item Number/Name: 10(b) — Exemption to Reduced Load Periods and Designated Haul Routes Meeting Date: February 9, 2022 Motion No.: C220209-10 Type of Meeting: �x Council ❑ Special Council ❑ Development Services Committee ❑ Accessibility Advisory Committee ❑ Heritage Committee ❑ Human Resources Committee Speaking Notes: Had a request for exemption on specific property in Winfull Park, triggered a review of commercial/industrial lands and providing access to the Township's commercial/industrial parks. Have reduced load by-law similar to other Simcoe County municipalities to protect roads from damage March 1 to April 30, specific exemptions for designated haul routes (constructed to haul route standards), currently no exemptions for com/ind properties. Request from potential purchaser of land in Winfull Ind Park for exemption to reduced loads - line 4 south provides access to Winstar and Holick condition of purchase, Staff conducted review of planning and development process. The Developer built Winstar and Holick to township industrial standard in 2001, requirement for developer to upgrade line 4 south to provide similar standard to provide com/ind access and completed to township's standard - Yet to find the drawings, works were deemed to be acceptable and developer fulfilled its requirements. 2/10/22 Page 40 of 206 10.b) Shawn Binns, Director, Operations & Community Services re: Exempti... Verbal Matters -7� (Section 13.3 of Township's 0�' °f Procedural By-Law No. 2017-165) Proud Heritage,Exciting Future Staff are recommending to add an additional schedule to the by-law specific to ind/comm access and would include line 4 s and Winstar and Holick Staff need to complete a similar review of Forest Home and Small Crescent industrial park, need to undertake review of development process and potentially geotechnical work on construction and would look to see if can provide similar exemption to roads in Ind park and primary routes to these Ind parks Following the review there may be work required to bring roads up to Ind standard and would be part of capital program going forward. Provisions are being made in Exemption not outside the policy as roads were constructed to the industrial standard, not establishing a precedent. The exemption would only apply to Line 4 south to extent of the Winfull industrial park and would be defined in the by-law. Report targeted for completion by the end of Q2. 2/10/22 Page 41 of 206 10.c) OCS2022-02, Shawn Binns, Director, Operations & Community Services... I ownship o f Report 0 Proud Heritage, Exciting Feature Report No. To: Prepared By: OCS2022-02 Council Shawn Binns Meeting Date: Subject: Motion # February 9, 2022 Line 7 North Road Transfer Roll #: R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended: 1. That Report OCS 2022-02 be received and adopted; 2. And that the Clerk bring forward the By-law to execute agreement between the County of Simcoe and Township of Oro-Medonte for Line 7 North from Highway 11 to Horseshoe Valley Road. Background: The County of Simcoe Transportation Master Plan has previously identified the need to transfer Line 7 North (from Hwy 11 to Horseshoe Valley Road) from the Township of Oro-Medonte to the County of Simcoe in 2021. As per the County process, the ownership of the road would be uploaded with road maintenance continuing to be the responsibility of the Township Oro-Medonte until 2024. The Township's capital road rehabilitation and operating plans have been developed and implemented in consideration of these timelines. Analysis: The County of Simcoe completed a Transportation Master Plan (TMP) update in 2014. Included in the TMP was the requirement to transfer certain roads in the lower tier municipalities to the County that met the criteria for becoming a County roadway. In 2013, as a transition provision, a `Best Efforts Agreement' was executed in an effort to preserve the road right-of-way for future County use and the intended function to serve as an arterial roadway. Operations and Community Services February 9, 2022 Report No. 2022-02 Page 1 of 3 Page 42 of 206 10.c) OCS2022-02, Shawn Binns, Director, Operations & Community Services... The transfer involving Line 7 North from Hwy. 11 to County Road 22 includes a total distance of 12.6 kilometres of road which will be added to the County inventory. The transfer from the Township to the County is proposed to take place in February 2022, with road maintenance responsibility remaining with the Township until 2024 to allow the County to appropriately allocate road maintenance resources. County and Township staff have been working together to complete the transfer agreement which includes conditions such as asset management information, maintenance, ownership and risk management. Any title issues required to transfer the road will be addressed by County and Township staff. This road section also includes the area around the Lake Simcoe Regional Airport, the Oro Station AIP Development, as well as identified employment lands and will permit the beginning of considerations for potential future road improvements to be undertaken by the County following the transfer and maintenance period. Financial / Legal Implications / Risk Management: Minor costs for background and legal have been planned for in 2022. The transfer of Line 7 North to the County does not negatively impact the Township's aggregate royalties. Corporate Strategic Goals: Prepare for our future Foster Safe and Inclusive Community Living & Business Growth Consultations: County of Simcoe Chief Administrative Officer Manager, Operations Manager, Infrastructure and Capital Projects Attachments: #1 - County of Simcoe Municipal Road Transfer Agreement #2 - Executed 2013 "Best Efforts" Agreement for Line 7 North #3 - Location Map Operations and Community Services February 9, 2022 Report No. 2022-02 Page 2 of 3 Page 43 of 206 10.c) OCS2022-02, Shawn Binns, Director, Operations & Community Services... Conclusion: As identified in the County of Simcoe Transportation Master Plan, Line 7 North from Highway 11 to Horseshoe Valley Road is to be transferred to the County of Simcoe to become a County roadway. As part of the transfer agreement, maintenance will continue to be the responsibility of the Township until 2024. Respectfully submitted: Shawn Binns. PMDM, MBA Director, Operations and Community Services Approvals: Date: Andria Leigh, Deputy CAO/Director, Development Services February 2, 2022 Operations and Community Services February 9, 2022 Report No. 2022-02 Page 3 of 3 Page 44 of 206 10.c) OCS2022-02, Shawn Binns, Director, Operations & Community Services... off, C'OV G OF MUNICIPAL HIGHWAY AGREEMENT (Addition of Oro 71h Lne from Hwy.11 north to Horseshoe ValleyRoad-County Road 22-to the County of Sim coe Highway System) BETWEEN: THE CORPORATION OF THE COUNTY OF SIMCOE "County" -and- THE CORPORATION OF THE TOWNSIP OF ORO- MEDONTE "Township" Page 45 of 206 10.c) OCS2022-02, Shawn Binns, Director, Operations & Community Services... Table of Contents RECITALS ........................................................................................................ 4 1 . COMPLIANCE WITH SECTION 270....................................................... 5 2. COUNTY BY-LAW.................................................................................. 5 3. ADDITION DATE .................................................................................... 5 4. MAINTENANCE...................................................................................... 5 5. ON-GOING CO-OPERATION ................................................................. 6 6. CORRECTION OFTITLE ISSUES.......................................................... 6 7. LEGAL/SURVEYING COSTS ................................................................. 6 8. OFFICIAL PLAN, BY-LAW AND TRANSPORTATION MASTER PLAN COMPLIANCE................................................................................................... 6 9. CIRCULATION TO COUNTYOF SIMCOE.............................................. 6 10. DOCUMENTATION TO BE PROVIDED .................................................. 7 11. EXISTING UTILITIES .............................................................................. 7 12. BRIDGES AND CULVERTS.................................................................... 7 13. INSURANCE ........................................................................................... 8 14. INDEMNITY ............................................................................................ 8 15. ENTIREAGREEMENT............................................................................ 9 16. NO MODIFICATION ................................................................................ 9 17. SEVERABILITY....................................................................................... 9 18. RECITALS............................................................................................... 9 19. NOTICES................................................................................................. 9 20. INTERPRETATION OF AGREEMENT................................................... 10 21. FURTHER ASSURANCES .................................................................... 10 22. WAIVER ................................................................................................ 10 23. GOVERNINGLAW................................................................................. 11 24. SCHEDULES......................................................................................... 11 25. BINDING................................................................................................ 11 26. EFFECTIVE DATE................................................................................. 11 SCHEDULE "A"TO THE MUNICIPAL HIGHWAY AGREEMENT..................... 12 LEGAL DESCRIPTION OF IDENTIFIED HIGHWAYS ...................................... 12 Page 46 of 206 10.c) OCS2022-02, Shawn Binns, Director, Operations & Community Services... SCHEDULE "B" TO THE MUNICIPAL HIGHWAY AGREEMENT ...................... 15 ROAD TRANSFER PLAN ................................................................................... 15 SCHEDULE "C" TO THE MUNICIPAL HIGHWAY AGREEMENT...................... 16 DRAFT COUNTY OF SIMCOE BY-LAW FOR THE ADDITION OF HIGHWAYS TO THE COUNTY OF SIMCOE HIGHWAY SYSTEM ........................................ 16 SCHEDULE "A" TO THE COUNTY OF SIMCOE BY-LAW................................. 18 MUNICIPAL HIGHWAY AGREEMENT............................................................... 18 LEGAL DESCRIPTION OFIDENTIFIED HIGHWAYS ........................................ 19 Page 47 of 206 10.c) OCS2022-02, Shawn Binns, Director, Operations & Community Services... MUNICIPAL HIGHWAY AGREEMENT (Addition of Oro 71h Line from H y.11 north to F-owshoeValley Road-County Road 22-to the County of Simcoe Highway System) BETWEEN: THE CORPORATION OF THE COUNTY OF SIMCOE "Cou nty" -and- THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE "Township" Collectively "the Parties" RECITALS The County's highway system consists primarily of two lane arterial highways, which move the traffic through the County, providing direct access to major residential, commercial and industrial centres, both within and outside the County, as well as serving the needs of the residents that live along the County's highways. The rapid growth and development within the County is placing heavy demands on the County's highway system and will continue to do so in the future. The County has developed a long range plan for the reconstruction and rehabilitation of the highway system so that it can meet these demands. As a result of the County of Simcoe Transportation Master Plan, the County has identified highways which are required to be included in the County's highway system to support the transportation needs of the County's residents. The identified highway within the Township is the 7t" Line, which is more particularly described in Schedule "A" attached ("Identified Highways") and which is set out in the sketch attached as Schedule "B" ("Road Transfer Plan") 4 Page 48 of 206 10.c) OCS2022-02, Shawn Binns, Director, Operations & Community Services... Section 52(1) of the Municipal Act, 2001, S.O. 2001, c.25 ("Municipal Acr) authorizes an upper-tier municipality to add lower tier highways to its highway system. The parties have entered into this agreement ("Agreement") to set out the terms upon which the Parties have agreed to the County adding the Identified Highways to the County's highwaysystem. NOW THEREFORE in consideration of the County and the Township agreeing to the terms of this Agreement and the County agreeing to add the Identified Highways to the County's highway system, and the Township and County agreeing to maintenance responsibilities for the Identified Highways, the Parties agree as follows: 1. COMPLIANCE WITH SECTION 270 1.1. The County and the Township will be responsible for complying with any terms of their respective policies under section 270 of the Municipal Act which would apply to the Identified Highways being added to the County's highway system. 2. COUNTY BY-LAW 2.1 . County staff will present a by-law to County Council, substantially in the form set out in Schedule "C" attached, pursuant to section 52 of the Municipal Act to add the Identified Highways to the County's highway system. 3. ADDITION DATE 3.1. The County and Township agree that the Identified Hi hwa s shall be added to the County highway system as of 12.01 a.m. o , 2022 {"Addition Date"). 4. MAINTENANCE 4.1 The Township agrees that it will continue to be responsible for all maintenance of the Identified Highways at the Townships expense, to the Townships maintenance standards and the minimum Provincial Maintenance Standards until 12:01 FF o ne 1, 2024. The County agrees that it will assume responsibility for all maintenance, at the County's expense, after the respective dates set out in this section. 5 Page 49 of 206 10.c) OCS2022-02, Shawn Binns, Director, Operations & Community Services... 5. ON-GOING CO-OPERATION 5.1. The Township agrees to share with the County all information that it has on the Identified Highways including, but not limited to, ownership, and maintenance. 6. CORRECTION OF TITLE ISSUES 6.1. The Township agrees to assist the County in all respects required to identify and correct any title issues, relating to the highways to be added to the County's highway system. The Township further agrees that the County will complete all title searches required and identify all title issues, and co- ordinate the rectification of any title issues, so that good title can be obtained by the County, with the County directing that the title work will be completed by their solicitors and surveyors. 7. LEGAL/SURVEYING COSTS 7.1 The County agrees to pay 100% of its costs for the preparation and negotiation of this Agreement, and for all work required to effect the addition of the Identified Highways to the County's highway system, Including but not limited to, all County legal costs, and surveying costs. 7.2 The Township is 100% responsible for its own legal costs should it utilize the services of its own lawyer during the negotiation of this Agreement or at any time during the process of completing the terms of this Agreement. 8. OFFICIAL PLAN, BY-LAW AND TRANSPORTATION MASTER PLAN COMPLIANCE 8.1. The Township acknowledges and agrees that from the Addition Date forward, the County's Official Plan, By-laws, and County of Simcoe Transportation Master Plan relating to road widenings, sight triangles, set backs and entrance permits, among other things, apply to all future developments along the Identified Highways. 8.2. The Township acknowledges and agrees that after the Addition Date all approved applications for Subdivision Agreements, Severances and Site Plan Control Agreements within the Township on the Identified Highways must adhere to all County requirements for road widenings, sight triangles, entrance permits and setbacks, pursuant to the Planning Act, R.S.O., 1990, c.P13, ss. 51 (25) and 53(12). 9. CIRCULATION TO COUNTY OF SIMCOE 9.1 The Township agrees that after the Addition Date the Township will circulate all applications for plans of subdivision, severances, and site plan control agreements referenced in Section 8.2 of this Agreement to the County, to provide the County with an opportunity to comment upon all such applications. 6 Page 50 of 206 10.c) OCS2022-02, Shawn Binns, Director, Operations & Community Services... 10. DOCUMENTATION TO BE PROVIDED 10.1 . The Township agrees that within thirty (30) days of the Addition Date, where applicable and available without doing a title search, it will provide the County with all Agreements, documents, surveys and/or plans relating to the Identified Highways including but not limited to the following types of material. The Township will provide original copies of all documents listed below wherever possible. 10.1.1. As built drawings for all utilities and the Identified Highways; 10.1.2. All entrance permits; 10.1.3. All speed by-laws; 10.1.4. Any Special UseAgreements; 10.1.5. Any Encroachment Agreements; 10.1.6. Any Unregistered Easements; 10.2. The Township agrees that within thirty (30) days of the Addition Date, it will provide the County with executed Assignments of any of the above noted Agreements above that may be required by the County, in the County's sole and unfettered discretion. The County's solicitor shall approve any such Assignments required by the County, which shall be prepared at the expense of the Town. 11. EXISTING UTILITIES 11.1 The County and the Township agree that all existing utilities located within the Identified Highways will remain owned by either the Township or the utility provider as applicable, and further agree that any existing agreements relating to utilities will remain in full force and effect, with the County assuming all obligations of the Township from the Addition Date forward. 12. BRIDGES AND CULVERTS 12.1 The County and the Township acknowledge that all bridges and culverts which are located under the Identified Highways shall form part of the Identified Highways. The County and Township further acknowledge that where the Identified Highways pass over a culvert that is three (3) meters in diameter or greater, the overpass is considered a bridge, and if the Identified Highways pass over a culvert that is less than three (3) meters in diameter, the overpass is not considered a bridge, but instead Is considered a culvert. 7 Page 51 of 206 10.c) OCS2022-02, Shawn Binns, Director, Operations & Community Services... 13. INSURANCE 13.1 . The Township shall provide to the County, prior to its execution of this Agreement, a suitable policy of general municipal liability insurance coverage and a certificate of Insurance, forthe Identified Highways forthe agreed upon maintenance period, naming the County as an additional insured in an amount sufficient to cover liabilities that may arise in connection with the maintenance and repair obligations imposed by this Agreement, and in accordance with good municipal practice. This coverage shall be for a minimum of $5,000,000.00, and shall be satisfactory to the County forthe purpose of indemnifying the County from any loss arising from claims or damages, injury or otherwise in connection with the work done by or on behalf of the Town. 13.2. The Insurance policy shall contain a cross-liability and severability of interest clause, shall name the County as an additional insured. 13.3. The insurance policy shall contain a thirty {30) days notice cancellation. 13.4. The insurance policy shall be maintained in full force and effect by the Township until all maintenance responsibility for the Identified Highways become the County's responsibility. 13.5. The issuance of the insurance policy shall not be construed as relieving the Township from any liability or responsibility for any claims In excess of the policy limits and the County may in their sole discretion require a greater minimum amount. 13.6. The County will add the Identified Highways to its insurance coverage as of the date that they are added to the County's highway system. 14. INDEMNITY 14.1. The Township hereby indemnifies and saves harmless the County from and against all liability, losses, damages or costs whatsoever which may arise either directly or indirectly by reason of any act, neglect or refusal of the part of the Township, its servants, employees, contractors and agents, in the performance or partial performance or the failure to perform and carry out any obligation imposed or assumed pursuant to this Agreement, more specifically In relation to the level of maintenance required to the Identified Highways as set out in Section 4 - Maintenance, and in relation to any unfulfilled obligations of the Township or liabilities incurred by the Township, as a result of an action or inaction that occurred prior to the Addition Date, pursuant to Section 11 - Existing Utilities. Nothing in this section shall require the Township to indemnify the County for the County's own negligence or misconduct. 8 Page 52 of 206 10.c) OCS2022-02, Shawn Binns, Director, Operations & Community Services... 15. ENTIRE AGREEMENT 15.1. This agreement shall constitute the entire agreement between the Parties pertaining to the subject matter thereof. 16. NO MODIFICATION 16.1. No modification of, or amendment to this Agreement shall be valid or binding unless set forth in writing and duly executed by the Parties hereto. 17. SEVERABILITY 17.1. The County and the Township agree that all covenants contained in this Agreement shall be severable unless specifically stated otherwise herein, and that should any covenant or condition in this Agreement be declared invalid or unenforceable by a Court of competent jurisdiction, the remaining covenants and the remainder of the Agreement shall remain valid and not terminate thereby. 18. RECITALS 18.1. The County and the Township agree that all recitals are deemed to be true, and shall be incorporated as terms of the Agreement. 19. NOTICES 19.1. Where this Agreement requires notice to be delivered by one party to the other, such notice shall be in writing and delivered either personally, by facsimile transmission, email or by courier from one party to the other at their addresses noted below. Such notice shall be deemed to have been given, if by personal delivery, facsimile transmission, or email, on date of delivery with electronic confirmation of receipt obtained, and if by courier, on the second (2nd) business day following the sending thereof which for the purposes of this Agreement shall be deemed to exclude Saturdays, Sundays and statutory holidays: County: County of Simcoe Administration Centre 1110 Highway 26 Midhurst, Ontario LPX 1N6 Attention: John Daly, County Clerk Fax: 705-727-7984 Tel: 705-726-9300 Email: John.Daly@simcoe.ca 9 Page 53 of 206 10.c) OCS2022-02, Shawn Binns, Director, Operations & Community Services... Township **Address** Attention: Oro-Medonte Township Clerk Fax: XXX Tel: XXX Email: clerk's email address Addresses, telephone and fax numbers and email addresses may be changed by written notice to the parties. 20. INTERPRETATION OFAGREEMENT 20.1. The headings, sections, subsections, and clauses are inserted for convenience of reference only, and shall not affect the construction or interpretation of thisAgreement. 20.2. This Agreement shall be construed with all changes in number and gender as may be required by thecontext. 20.3. Reference herein to any statute or any provision thereof shall include such statute or provision thereof as amended, revised, re-enacted and/or consolidated from time to time and any successor statute thereto. 20.4. All obligations herein contained, although not expressed to be covenants, shall be deemed to be covenants. 20.5. Whenever a statement or provision in this Agreement is followed by words denoting inclusion or example and then a list of or reference to specific items, such list or reference shall not be read so as to limit the generality of that statement or provisions, even If words such as "without limiting the generality of the foregoing" do not precede such list or reference. 21. FURTHER ASSURANCES 21.1. The County and Township shall execute such further and other documents, as required to affect the provisions of this Agreement. 22. WAIVER 22.1. The failure of the County at any time to require performance by the Township of any obligation under this Agreement shall in no way affect its right thereafter to enforce such obligation, nor shall the waiver by the County of the performance of any obligation hereunder be taken or be held to be a waiver of the performance of the same or any other obligation hereunder at any later time. The County shall specifically retain its rights at law to enforce thisAgreement. 10 Page 54 of 206 10.c) OCS2022-02, Shawn Binns, Director, Operations & Community Services... 23. GOVERNING LAW 23.1. This Agreement shall be governed by and has been construed in accordance with the laws of the Province of Ontario and shall be treated in all respects as an Ontario contract. 24. SCHEDULES 24.1. The following attached Schedules form part of this Agreement: Schedule "A"- Legal Description of the Identified Highways Schedule "B" - Road Transfer Plan Schedule "C"- Draft County of Simcoe Bylaw for the Addition of Highways to the County of Simcoe Highway System 25. BINDING 25.1. This agreement shall be binding upon and enure to the benefit of the Parties to this agreement and their respective administrators, successors and assigns. 26. EFFECT VE DATE 26.1. This Agreement s effective from the date that it is executed by the County and the Township. THE PARTIES HAVE SIGNED THIS AGREEMENT ON THE DATES SET OUT BELOW: THE CORPORATION OF THE DATE: January 26, 2022 COUNTY OF SIMCOE r or e , rden 4n a y ounty Clerk We have authority to bind the corporation. 11 Page 55 of 206 10.c) OCS2022-02, Shawn Binns, Director, Operations & CommunitTI15ervices... CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Date Mayor Clerk We have authority to bind the corporation. 12 Page 56 of 206 10.c) OCS2022-02, Shawn Binns, Director, Operations & Community Services... SCHEDULE "A" TO THE MUNICIPAL HIGHWAY AGREEMENT LEGAL DESCRIPTION OF IDENTIFIED HIGHWAYS 7t—" Line North, Oro-Medonte Firstly, all of PIN 58547-0001 (extends from Highway 11 to 15/16 Sideroad): RDAL BTN CON 7 & 8 ORO LYING S OF RDAL BTN LTS 15 & 16, & THE KING'S HIGHWAY 11; PT E 1/2 LT 17 CON 7 ORO; PT LT 18 CON 7 ORO; PT LT 19 CON 7 ORO PT 1 51 R21510; ORO- MEDONTE; Secondly, all of PIN 58540-0001 (extends from 15/16 Sideroad to Old Barrie Road): RDAL BTN CONS 7 & 8 ORO BTN COUNTY RD 11 & RDAL BTN LT 15 & 16; ORO-MEDONTE Thirdly, all of PIN 58537-0001 (extends from Old Barrie Road to Bass Lake Side Road): PT RDAL BTN CONS 7 & 8 ORO LYING BTN RDAL BTN LTS 5 & 6 CON 8 AND COUNTY RD 11; ORO-MEDONTE Fourthly, all of PIN 58532-0001(extends from Bass Lake Site Road to Horseshoe Valley Road/County Road 22) PT LT 3 CON 8 ORO PT 2 51 R18210; PT LT 4 CON 8 ORO PTS 1 & 2 51 R25249; PT RDAL BTN CON 7 & 8 ORO LYING BTN COUNTY RD NO 22 & RDAL BTN LTS 5 & 6 CON 8; ORO-MEDONTE Widening — BLOCK 147, PLAN 51M957 SUBJECT TO AN EASEMENT AS IN LT524692 TOWNSHIP OF ORO-MEDONTE — PIN 58533-0371 RESERVE BLOCK 141, PLAN 51 M957 TOWNSHIP OF ORO-MEDONTE — PIN 58533-0365 Widening - BLOCK 146, PLAN 51M957 TOWNSHIP OF ORO-MEDONTE PIN 58533-0370 RESERVE BLOCK 143, PLAN 51 M957 TOWNSHIP OF ORO-MEDONTE PIN 58533-0367 RESERVE BLOCK 142, PLAN 51M957 TOWNSHIP OF ORO-MEDONTE PIN 58533-0366 13 Page 57 of 206 10.c) OCS2022-02, Shawn Binns, Director, Operations & Community Services... SCHEDULE"B" TO THE MUNICIPAL HIGHWAY AGREEMENT ROAD TRANSFER PLAN R • . • Transfer [Insert Map Image] Page 58 of 206 10.c) OCS2022-02, Shawn Binns, Director, Operations & Community Services... SCHEDULE "C" TO THE MUNICIPAL HIGHWAY AGREEMENT DRAFTCOUNTY OF SIMCOE BY-LAW FOR THE ADDITION OF HIGHWAYS JO THE COUNTY OF SIMCOE HIGHWAY SYSTEM BY-LAW NO. OF THE CORPORATION OF THE COUNTY OF SIMCOE A By-law of The Corporation of the County of Simcoe ("County") to add certain lower tier highways to its County highway system. WHEREAS Section 9 of the Municipal Act, 2001, S.O. 2001 , c.25 grants municipalities the powers of a natural person for many purposes including the execution of agreements. AND WHEREAS Section 52(1) and (3) of the Municipal Act, 2001, S.O. 2001, c.25 permit an upper-tier municipality to add a lower-tier highway from any of its lower-tier municipalities to it's highway system. AND WHEREAS by the adoption of Committee Item No dated County Council deems it appropriate to add to the highway system for the County certain lower tier municipal highways pursuant to the Municipal Highway Agreement as set out in Schedule"A"attached, with the lower tier municipal highways described in Schedule "B" attached (Identified Highways). NOW THEREFORE the Council of The Corporation of the County of Simcoe enacts as follows: 1 . THAT the County agrees to enter into a Municipal Highway Agreement (Addition of Oro-Medonte 7t" Line from Hwy 11 north to County Road 22 — Horseshoe Valley Road - to the County of Simcoe Highway System) with the Corporation of the Township of Oro-Medonte for the Identified Highways, in the form and content as set out in Schedule "A" attached. 2. AND THAT the Identified Highways as set out in Schedule "B" attached, shall be added to the highway system for the County to form part of the County's highway system as of the date set out in the Municipal Highway Agreement, being 12:Mm. on JanuaW2022. 16 Page 59 of 206 10.c) OCS2022-02, Shawn Binns, Director, Operations & Community Services... 3. AND THAT the County will assume responsibility for all maintenance and repair of the Identified Highways as of 12.01 a.m, n June 1, 2024. The County agrees that it will assume responsibility for all maintenance after these respective dates. 4. AND THAT the Warden and County Clerk are hereby authorized to take all necessary actions to carry out the provisions of this by-law including the execution of any and all documents to finalize this matter. 5. AND THAT all recitals and Schedules A & B attached, form part of this By- law. 6. AND THAT this by-law shall come into force upon execution by the Warden and the Clerk. By-law read a first time and taken as read a second and third time and finally enacted this—day of , 20_. George Cornell, Warden John Daly, County Clerk Page 60 of 206 10.c) OCS2022-02, Shawn Binns, Director, Operations & Community Services... Schedule 'A' to By-law No. 2012-123 (Countyof Simcoe ) i P cod ie $Eo eon NTr �\Mc OF MUNICIPAL HIGHWAY BEST EFFORTS AGREEMENT (7t" Line from Highway 11 north to Horseshoe Valley Road/County Road 22) BETWEEN: THE CORPORATION OF THE COUNTY OF SIMCOE "County" - and - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE "Township" Page 61 of 206 10.c) OCS2022-02, Shawn Binns, Director, Operations & Community Services Table of Contents RECITALS ............................................................................................................3 1. COMPLIANCE WITH SECTION 270..........................................................4 2. TERM OF AGREEMENT ...........................................................................4 3. ON-GOING CO-OPERATION ....................................................................4 4. OFFICIAL PLAN, BY-LAW COMPLIANCE AND TRANSPORTATION MASTERPLAN.....................................................................................................4 5. CIRCULATION TO COUNTY OF SIMCOE................................................6 6. MAINTENANCE.........................................................................................6 7. BRIDGES AND CULVERTS ......................................................................7 8. INSURANCE..............................................................................................7 9. INDEMNITY ...............................................................................................7 10. ENTIRE AGREEMENT ..............................................................................7 11. NO MODIFICATION...................................................................................7 12. SEVERABILITY..........................................................................................8 13. RECITALS..................................................................................................8 14. NOTICES ...................................................................................................8 15. INTERPRETATION OF AGREEMENT ......................................................9 16. FURTHER ASSURANCES ........................................................................9 17. WAIVER...................................................................................................10 18. GOVERNING LAW...................................................................................10 19. BINDING ..................................................................................................10 20. EFFECTIVE DATE...................................................................................10 Page 62 of 206 10.c) OCS2022-02, Shawn Binns, Director, Operations & Community Services... MUNICIPAL HIGHWAY BEST EFFORTS AGREEMENT (7t" Line from Highway 11 north to Horseshoe Valley Road/County Road 22) BETWEEN: THE CORPORATION OF THE COUNTY OF SIMCOE "County" - and - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE "Township" Collectively "the Parties" RECITALS The County's highway system consists primarily of two lane arterial highways, which move the traffic through the County, providing direct access to major residential, commercial and industrial centres, both within and outside the County, as well as serving the needs of the residents that live along the County's highways. The rapid growth and development within the County is placing heavy demands on the County's highway system and will continue to do so in the future. The County has developed a long range plan for the reconstruction and rehabilitation of the highway system so that it can meet these demands. As a result of the County of Simcoe Transportation Master Plan, the County has identified highways which will be required to be included in the County's highway system at sometime in the future to ensure that the County's highway system will function on a county wide basis. The identified highway within the Township of Oro-Medonte is the 7th Line ("Identified Highways"). 3 Page 63 of 206 10.c) OCS2022-02, Shawn Binns, Director, Operations & Community Services... Section 52(1) of the Municipal Act, 2001, S.O. 2001, c.25 ("Municipal Act") authorizes an upper-tier municipality to add lower tier highways to its highway system. The parties have entered into this agreement ("Agreement") to set out the terms upon which the Parties have agreed to the County proposing to add the Identified Highways to the County's highway system at some time in the future. NOW THEREFORE in consideration of the Township and the County agreeing to the terms of this Agreement and the County agreeing to add the Identified Highway's to the County's highway system at some time in the future, the Parties agree as follows: 1. COMPLIANCE WITH SECTION 270 1.1. The County and the Township will be responsible for complying with any terms of their respective policies under section 270 of the Municipal Act which would apply to the Identified Highways being added to the County's highway system. 2. TERM OF AGREEMENT 2.1. This Agreement shall terminate upon the earlier of the date that the Identified Highways have been added to the County's highway system by by-law or twenty (20) years from the Effective Date. 3. ON-GOING CO-OPERATION 3.1. The Township agrees to share with the County all information that it has, on the Identified Highways including, but not limited to, ownership, and maintenance. 4. OFFICIAL PLAN, BY-LAW COMPLIANCE AND TRANSPORTATION MASTER PLAN 4.1. The Township agrees that the Identified Highways are not being added to the County's highway system at this time, but that they may be added to the County highway system at some time in the future. If the Township wishes to remove these Highways from the Township's highway system in the future and have them added to the County's highway system, then until such time as this occurs, the Township must make their Best Efforts to ensure that the County's Official Plan, By-laws, and County of Simcoe Transportation Master Plan with regard to road widenings, set backs and entrance permits, among other things, are enforced by the Township wherever legally possible, for all new developments along these highways. 4 Page 64 of 206 10.c) OCS2022-02, Shawn Binns, Director, Operations & Community Services... In the event that this does not occur, the County may be unwilling to add these highways to the County's highway system in the future. 4.2. The Township agrees that the following are the general requirements of the County in relation to future County highways. 4.2.1. The County set back requirement is a minimum of 15 meters from any existing property line, however, in some cases the requirement may be greater than 15 meters from any existing property line, as set out in County of Simcoe by-law 5604. 4.2.2. The County of Simcoe road widening requirements are the minimums as set out in current County of Simcoe Official Plan and current County of Simcoe Transportation Master Plan, as updated from time to time. 4.2.3. The County of Simcoe entrance permit requirements, are that no entrance permits are allowed for lots created after the date of execution of the within Agreement, subject to what is prescribed in County of Simcoe by-law 5544, as applicable at the time of any application, which by-law is subject to change from time to time. 4.3 The Township acknowledges that it has the authority to request that all future applications for Subdivision Agreements and Severances adhere to all County of Simcoe requirements for road widenings, entrance permits and set backs as set out in Section 4.2 of this Agreement, pursuant to the Planning Act, R.S.O., 1990, c.P13, s.51(25) and s53(12). The Township further acknowledges that it has the authority to request that all future applications for Site Plan Control Agreements adhere to all County of Simcoe requirements for road widening, entrance permits and set backs as set out in Section 4.2 of this Agreement, pursuant to the Planning Act, R.S.O., 1990, s.41, in some situations. 4.4 The Township acknowledges and agrees that it will amend its Official Plan at such time as it is updating and finalizing it's Official Plan in the normal course of the Township's business to include the road widths and sight triangles required by the County for a County highway, so that the Township has the authority to ask for the appropriate County road widenings and sight triangles when applications are made to the Township. The Township further acknowledges that the County requirement for the full width of the 7t" Line from Highway 11 north to Horseshoe Valley Road/County Road 22 is 30.5 metres and that there is also a requirement for sight triangles at each intersection for all Identified Highways which are to be 15m x 15m in size as set out in the County of Simcoe Transportation Master Plan and Official Plan, as amended from time to time. Until such time as the Official Plan is amended by the 5 Page 65 of 206 10.c) OCS2022-02, Shawn Binns, Director, Operations & Community Services... Township, the Township shall make its best efforts to request that all new applications comply with County requirements. 4.5 The Township acknowledges and agrees that it will amend its Zoning By- law at such time as it is updating and finalizing it's Official Plan in the normal course of the Township's business to reflect the setbacks required from County roads for all applications for building permits that affect the 7tn Line from Highway 11 north to Horseshoe Valley Road/County Road 22, as set out in County of Simcoe by-law 5604, as amended from time to time. Until such time as the Official Plan is amended by the Township, the Township shall make its best efforts to request that all new applications comply with County requirements. 4.6 The Township acknowledges and agrees that it will revise its Entrance Permit By-law 91-176 at such time as it is updating and finalizing it's Official Plan in the normal course of the Township's business so that entrance permits requirements for future applications for entrances onto the 7t" Line from Highway 11 north to Horseshoe Valley Road/County, Road 22 shall conform to County of Simcoe entrance permit requirements as set out in by-law 5544 as amended from time to time. Until such time as the Official Plan is amended by the Township, the Township shall make its best efforts to request that all new applications comply with County requirements. Notwithstanding what is set out elsewhere in this Agreement, the County acknowledges and agrees that the provisions of this Section will only apply to all lots created after the date of execution of this Agreement. The County and the Township agree that the restrictions on new Entrance Permits only applies to highways outside of designated Settlement Areas. 5. CIRCULATION TO COUNTY OF SIMCOE 5.1. The Township agrees that after execution of the Agreement, and until such time as the Identified Highways are added to the County's highway system, the Township will circulate all applications for plans of subdivision, severances, site plan control agreements or otherwise to Paul Murphy, Planning Engineer Technician, at email Paul.Murphy@simcoe.ca, to provide the County with an opportunity to comment upon all applications. 6. MAINTENANCE 6.1. The Township shall continue to be responsible for all maintenance and construction improvement works for the Identified Highways to the Township's standards and to the minimum Provincial Standards pursuant to the Municipal Act, until such time as the Identified Highways are added to the County's highway system pursuant to a by-law passed by the Council of the County of Simcoe. The Township agrees that any 6 Page 66 of 206 10.c) OCS2022-02, Shawn Binns, Director, Operations & Community Services... construction plans for improvements are to be submitted to the County and approved by the County in writing prior to any work being commenced. 7. BRIDGES AND CULVERTS 7.1 The Township acknowledges that in addition to any highways being added to the County's highway system, all bridges , culverts and drainage appurtances associated with the roadway, including but not limited to the road crossing and driveway culverts, storm sewers and associated structures which are part of the highways or located under the highways will be included in the Addition of the highway to the County's highway system. The Township further acknowledges that in the Municipal Act an overpass is considered a bridge if it crosses a culvert larger than 3 meters in diameter, and otherwise it is considered a culvert. The County and Township acknowledge that all other infrastructure and utilities will remain under the appropriate authority's control. 8. INSURANCE 8.1. The Township shall continue to include the Identified Highways within its insurance coverage until the Identified Highways are added to the County's highway system by by-law. 9. INDEMNITY 9.1. The Township hereby indemnifies and saves harmless the County from and against all liability, losses, damages or costs whatsoever which may arise either directly or indirectly by reason of any act, neglect or refusal of the part of the Township, its servants, employees, contactors and agents, in the performance or partial performance or the failure to perform and carry out any obligation imposed or assumed pursuant to this Agreement. 10. ENTIRE AGREEMENT 10.1. This agreement shall constitute the entire agreement between the Parties pertaining to the subject matter thereof. 11. NO MODIFICATION 11.1. No modification of, or amendment to this Agreement shall be valid or binding unless set forth in writing and duly executed by the Parties hereto. 7 Page 67 of 206 10.c) OCS2022-02, Shawn Binns, Director, Operations & Community Services... 12. SEVERABILITY 12.1. The County and the Township agree that all covenants contained in this Agreement shall be severable unless specifically stated otherwise herein, and that should any covenant or condition in this Agreement be declared invalid or unenforceable by a Court of competent jurisdiction, the remaining covenants and the remainder of the Agreement shall remain valid and not terminate thereby. 13. RECITALS 13.1. The County and the Township agree that all recitals are deemed to be true, and shall be incorporated as terms of the Agreement. 14. NOTICES 14.1. Where this Agreement requires notice to be delivered by one party to the other, such notice shall be in writing and delivered either personally, by facsimile transmission, email or by courier from one party to the other at their addresses noted below. Such notice shall be deemed to have been given, if by personal delivery, on the date of delivery, and if by facsimile transmission, or email on date of delivery with electronic confirmation of receipt obtained, and if by courier, on the second (2"d) business day following the sending thereof which for the purposes of this Agreement shall be deemed to exclude Saturdays, Sundays and statutory holidays: County: County of Simcoe Administration Centre 1110 Highway 26 Midhurst, Ontario LOL 1 XO Attention: Jim Hunter, Director Transportation Construction Brenda Clark, County Clerk Fax: 705-727-7984 Tel: 705-726-9300 Email: Jim.Hunter@simcoe.ca Email: Brenda.Clark@simcoe.ca 8 Page 68 of 206 10.c) OCS2022-02, Shawn Binns, Director, Operations & Community Services... Township: Township of Oro-Medonte 148 Line 7 South Oro, Ontario LOL 2X0 Attention: Jerry Ball, Director Transportation & Environmental Services Fax: 705-487-0133 Tel: 705-487-2171 Email: jball@oro-medonte.ca Addresses, telephone and fax numbers and email addresses may be changed by written notice to the parties. 15. INTERPRETATION OF AGREEMENT 15.1. The headings, sections, subsections, and clauses are inserted for convenience of reference only, and shall not affect the construction or interpretation of this Agreement. 15.2. This Agreement shall be construed with all changes in number and gender as may be required by the context. 15.3. Reference herein to any statute or any provision thereof shall include such statute or provision thereof as amended, revised, re-enacted and/or consolidated from time to time and any successor statute thereto. 15.4. All obligations herein contained, although not expressed to be covenants, shall be deemed to be covenants. 15.5. Whenever a statement or provision in this Agreement is followed by words denoting inclusion or example and then a list of or reference to specific items, such list or reference shall not be read so as to limit the generality of that statement or provisions, even if words such as "without limiting the generality of the foregoing" do not precede such list or reference. 16. FURTHER ASSURANCES 16.1. The County and Township shall execute such further and other documents, as required to affect the provisions of this Agreement. 9 Page 69 of 206 10.c) OCS2022-02, Shawn Binns, Director, Operations & Community Services... 17. WAIVER 17.1. The failure of the County at any time to require performance by the Township of any obligation under this Agreement shall in no way affect its right thereafter to enforce such obligation, nor shall the waiver by the County of the performance of any obligation hereunder be taken or be held to be a waiver of the performance of the same or any other obligation hereunder at any later time. 18. GOVERNING LAW 18.1. This Agreement shall be governed by and has been construed in accordance with the laws of the Province of Ontario and shall be treated in all respects as an Ontario contract. 19. BINDING 19.1. This agreement shall be binding upon and inure to the benefit of the Parties to this agreement and their respective administrators, successors and assigns. 20. EFFECTIVE DATE 20.1. This Agreement is effective from the date that it is executed by the County and the Township. THE PARTIES HAVE SIGNED THIS AGREEMENT ON THE DATES SET OUT BELOW: DATE: THE CORPORATION OF THE COUNTY OF SIMCOE �/� Cal Patterson, Warden AUTHORIZED BY BY-LAW N0. b,� PASSED BY THE COUNCIL OF THE CORPORATION OF THE 0 =J3 Brenda Clark, County Clerk We have authority to bind the corporation. 10 Page 70 of 206 10.c) OCS2022-02, Shawn Binns, Director, Operations & Community Services... DATE: 1 �-(2_ THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE 41 M, \ " arry WLKghds, ayor Do Irw n, VD. r ctor, Corporate Sqfvices/CldW We have authority to bind the corporation. F:\SE\COUNTY OF SIMCOE\E1238 - Road Exchange Transfer Oro Medonte\Best Efforts Agreement\Oro Medonte Best Efforts Agreement Aug 10 11.Doc 11 Page 71 of 206 OCS26 8 S2Q22-02, Shaw Binns, Director, Operations & Community Services... LLocation Map mod. r �' —Hi �,�inste �� �� �a.�' � ghWay.1. e ms boo � W45) E g° (51 Q 0) ? �o 2 ? \\ S > o � (-Q e�Va'114. Road Transfer-Line 7 eJa\�, a�P -• Highway 11 to County Road 22 -t;�yey \\ cep '• Alpine Way \\�� 0att�e �CP O 0 cP N a O0 CP 1• 546. B�Jd. �udh°pe e � 0 7Q- 5r ( '�� cP \ale\ awe �� Gore Rd. C0� (P ? (P � . Q) y0� At IM"MMI- a��--,.,.,..., Page 72 of 206 10.d) OCS2022-03, Shawn Binns, Director, Operations & Community Services... I ownship o f Report 0 Proud Heritage, Exciting Future Report No. To: Prepared By: OCS2022-03 Council Shawn Binns Meeting Date: Subject: Motion # February 9, 2022 Rowanwood Road Assumption Consideration Roll #: R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended: 1. That Report OCS2022-03 be received and adopted; 2. That Council support the request of the Rowanwood Conserver Society Co- operative Incorporated to assume Rowanwood Road as a gravel road; 3. That, following the completion of the required road works to the satisfaction of the Township, the Assumption By-law be brought forward for Council's consideration. Background: The Rowanwood plan of subdivision was registered in May 1985 (Plan M-224) and consists of nine residences. Rowanwood Road which serves as the entrance road to the community was dedicated to the Township through the plan of subdivision registration process. The subdivision agreement provided that the Rowanwood Conserver Society Co-Operative Incorporated (Co-operative) be responsible for the maintenance of the roadway as the desire of the Co-operative was to not construct the road to the Township standard but to maintain the road as a gravel road. A letter of credit was secured by the Township in 1985 in the amount of $28,000 to address the future paving/hard surfacing of the road. While the subdivision agreement included specific provisions for inflationary cost escalation to be renegotiated for the letter of credit, the agreement and letter of credit has remained unchanged since 1985. As part of the Road Network Plan in 2019, a comprehensive review of private roads in the Township was undertaken and the Township has been facilitating a process to address legacy issues associated with maintenance responsibilities. At its meeting of February 10, 2021 Council received communication from the Co- operative requesting Council's consideration to assume Rowanwood Road as a gravel Operations and Community Services February 9, 2022 Report No. 2022-03 Page 1 of 3 Page 73 of 206 10.d) OCS2022-03, Shawn Binns, Director, Operations & Community Services... roadway. Council passed Motion C210210-9 supporting the request to investigate the assumption of Rowanwood Road with a defined level of service as a gravel road and provided direction to staff to review deficiencies and the required remedial works to meet a standard acceptable to the Township prior to consideration of an Assumption By-law and to report back to Council accordingly. Analysis: It is Township policy that for a road to be considered for assumption it must meet a standard acceptable to the Township. Staff have reviewed the requirements to have Rowanwood Road meet an acceptable standard and noted minor deficiencies associated with brushing, ditching, signage and gravel topping needs. While the Township's standard typically requires a 50 mm base lift and a 40 mm toplift asphalt surfacing, consideration to accept a gravel roadway would be reasonable given the limited nature of the development, the desire of the community, and the ability to define the level of service as a gravel road through an Assumption By-law. Since the February 2021 meeting, the Co-operative has undertaken brushing works under the guidance of the Township and is in the process of organizing the completion of the remaining works following further Council direction on assumption. Should Council proceed with direction regarding assumption, the Township would ensure the works are completed to its satisfaction and would release funds from the letter of credit once completed. Following the completion of the required work to the satisfaction of the Township, the Assumption By-law would be brought forward for Council's ratification. Financial / Legal Implications / Risk Management: Assumption of Rowanwood Road as a gravel road addresses a unique situation and the antiquated agreement/letter of credit dating back to 1985. The Rowanwood Conserver Society Co-operative Inc. is prepared to improve the roadway to a gravel standard acceptable to the Township thereby fulfilling their requirements for consideration of assumption, with all costs to be borne by the Co- operative. Defining the level of service as a gravel road through an Assumption By-law protects the Township against future demands to upgrade the road which would have typically been addressed as part of the development. Should at any point in the future, the community look to hard-surface the roadway, the costs to complete the required improvements could be charged back to benefiting landowners by way of fees and charges and/or a local improvement charges. Operations and Community Services February 9, 2022 Report No. 2022-03 Page 2 of 3 Page 74 of 206 10.d) OCS2022-03, Shawn Binns, Director, Operations & Community Services... The Township has been maintaining Rowanwood Road for many years and the assumption of this road would not result in additional operating resource requirements with the exception of future costs associated with the addition of granular material. Corporate Strategic Goals: Prepare for our Future Foster Safe and Inclusive Community Living & Business Growth Consultations: Deputy Chief Administrative Officer, Director, Development Services Manager, Infrastructure and Capital Projects Township legal counsel Rowanwood Conserver Society Co-operative Inc. Conclusion: Rowanwood Road was dedicated in 1985 through the subdivision registration process. The maintenance responsibilities and letter of credit agreed to at that time no longer serve the current situation. In recognition of this situation and the nature of the development, the desire of the Society for the Township to assume the roadway with a defined level of service as a gravel road and the Co-operative's willingness to complete the necessary works to meet the Township's acceptance; it is recommended that Rowanwood Road be assumed as a Township Roadway following the Township's acceptance of the required road works. Respectfully submitted: Shawn Binns, PBDM, MBA Director, Operations and Community Services Approvals: Date: Andria Leigh, Deputy CAO/Director, Development Services February 3, 2022 Operations and Community Services February 9, 2022 Report No. 2022-03 Page 3 of 3 Page 75 of 206 10.e) CS2022-04, Yvonne Aubichon, Clerk re: Request to Convey Part 6, PI... Report Township of Proud Heritrage, Exciting Future Report No. To: Prepared By: CS2022-04 Council Yvonne Aubichon Meeting Date: Subject: Request to Convey Motion # February 9, 2022 Part 6, Plan 51 R-9288 to Owners of Part 8, Plan 51 R- Roll #: 9288 (2121 Line 10 North) in R.M.S. File #: place of Part 3, 51 R-9288 Recommendation(s): Requires Action For Information Only It is recommended: 1 . That Report CS2022-04 regarding the Request to convey Part 6, Plan 51 R-9288 to Thomas Whitton and Pamela Robertson-Whitton of Part 8, Plan 51 R-9288 (2121 Line 10, North) be received and adopted 2. That staff bring forward for Council's consideration a By-law to stop up, close and convey Part 6, 51 R-9288 in place of Part 3, 51 R-9288 deviation Background: In July, 2021 Louise Maurice, HGR Graham, Lawyers and Solicitors contacted the Township requesting the conveyance of Part 6, Plan 51 R-9288 to their clients, Thomas Whitton and Pamela Robertson-Whitton who own Part 8, 51 R-9288 (2121 Line 10 North). Ms. Maurice provided the following chronology with respect to the request: • In 1895, a deed was registered as ORO5005 (Appendix A) whereby the Township of Oro conveyed what is now Part 6, 51 R-9288 (yellow highlight) (Appendix B) to a predecessor in title to the Whitton's property, which was to be added to their property, shown as Part 8, 51 R-9288; • The Deed was registered to adjust a deviation in the road shown as Part 3, 51 R- 9288 (part of PIN 58538-0001); (Appendix D) • Part 6, Plan 51 R-9288 was included in successive deeds up to and including a deed in 1941 and then omitted in 1945 and in subsequent deeds. Corporate Services February 9, 2022 Report No. CS2022-04 Page 1 of 3 Page 76 of 206 10.e) CS2022-04, Yvonne Aubichon, Clerk re: Request to Convey Part 6, PI... Further to the above information provided by Ms. Maurice, Township staff and legal counsel concluded the following: • It would appear that when the paper registry system was converted to electronic in 2000, due to the omission of the deed in 1945, there was no deed showing for this land within the previous 40 years, therefore with the legal description being a road allowance it was likely placed back in the name of the Township. • The deed indicates that the land is being conveyed in lieu of the deviation road (Part 3, 51 R-9288) that was taken by the Township under By-law No. 23, 1855. (Appendix C) • Reference plan 51 R-9288 confirms the deviation established by By-law No. 23, 1858, but it was in fact By-law No. 23, 1855. • There is no deed to the Township for Part 3, 51 R-9288; however, the Township is the identified owner of PIN 58537-0084. (Appendix D1) • Under the current Municipal Act any predecessors to the owner of the land taken for the deviation, is entitled to a conveyance of the unused unopened road allowance, in place of the deviation that was initially established. By-law No. 23, 1855 that determined the road deviation did not act as a by-law to close the unopened road allowance; therefore, based on the fact that the municipality originally conveyed this parcel to the Whitton chain of title by way of Deed ORO5005 registered on January 17, 1895 as an exchange of Part 6 for Part 3 due to a road deviation and subsequent research noted above, Township staff and Legal Counsel are recommending that Part 6, Plan 51 R-9288 be conveyed to Thomas Whitton and Pamela Robertson-Whitton predecessors to the initial deeded conveyance of 1895. Since By-law No. 23, 1855, did not act as a by-law to stop up and close the unopened road allowance at the same time as the road deviation, the corrective action would be for Council to pass a by-law to convey Part 6, Plan 51 R-9288 to the Whitton's in place of Part 3, Plan 51 R-9288 which the Township received title to in 1855. Ms. Maurice has been advised that all legal and other costs associated with the Township's assistance with this conveyance of Part 6 must be paid by their client, as the omission was not caused by the Township. Financial/Legal Implications/Risk Management: As noted above all costs associated with this conveyance shall be borne by the benefiting party. Corporate Services February 9, 2022 Report No. CS2022-04 Page 2 of 3 Page 77 of 206 10.e) CS2022-04, Yvonne Aubichon, Clerk re: Request to Convey Part 6, PI... Policies/Legislation: Municipal Act, 2001, as amended Corporate Strategic Goals: Foster Safe and Inclusive Community Living & Business Growth Consultations: Township Legal Counsel Attachments: Appendix A —Al — 1895 Deed Appendix B — Plan 51 R-9288 Appendix C — By-law No. 23, 1855 Appendix D — D1 Title Searches Conclusion: In conclusion, Part 6, Plan 51 R-9288 was deeded to the predecessors of Part 8, Plan 51 R-9255 in 1895 as part of a road deviation in place of Part 3, Plan 51 R-9288. In 1945 the deed was omitted from the Land Registry. Because there was no longer a registered deed showing over the past 40 years, when the paper registry system was converted to electronic in 2000, the legal description of a road allowance triggered it to be placed back in the name of the Township. In order to correct this error, Council must pass a by-law to stop up, close and convey Part 6 to the current owners of Part 8 located at 2121 Line 10 North. Respectfully submitted: Yvonne Aubichon, Clerk Approvals: Date: Donna Hewitt, Director, Corporate Services February 1, 2022 Andria Leigh, Deputy CAO, Director, Development Services February 2, 2022 Corporate Services February 9, 2022 Report No. CS2022-04 Page 3 of 3 Page 78 of 206 I, 10.e) CS2022-04, Yut nne Aubichon, Clerk re: Request to Convey Part 6, PI... fi 1 ta t \ \ 44, 9 .:t 'Z `} i AL Page 79 of 206 - . STATUTORY DA Q,e) CS2022-04,Yvonne AubichWT.Gte vt-1., �-1 ",V#n e?'Part 6, L.. '. T yy t i ludo(in duplicate) the '`/F day of ` in the year of our Lord ona thousand eight hundred and atecemtV- t �i f IN PURSU&XL CE OF THEE: ACT RESPECTING SHORT FORMS/OFCONVEYANC.ES,f: � Il N pp}} I �lc.t:. ✓'Y�,�w`x'+.e^Cr�G� ��..�'�f�^�!`G.�.le.vz.,. ,�7 /� az�ro 9 F " ✓ ! U 4. 1f y.-G��.. 0�••••.-.tea �C'_�X-G{!-e-.�. A.w-. !'7 V-c<.oS+ tfa/w-+ac.� ��2rrr�(.'L*•.n.c/H•. •�""" 4 that in consideration of v p. of laarfnt mmaey of C;u:ada nun'paid by the said part cc.>of the part to the said part`�F of the first�part,(the receipt whereof is hereby by�/ -•teknowledged), the said part c� of the first pact I�IY,'{i}xZYXt unto the said part k of tbo J2—a. pnrt --heirs and nssia is FOR:ESTER €t i rMt tlittj ^(•111t�ii�iT�the certain parcel or tract of band_annd premises,situate,lying:utd being .+-�-' �'�• - Page 80 of 206 '� L`„t C- �,�. a�"..". � i✓fit ct�,..�..�G �`-�.[.,-�-,._.-, `'���'�`�/'�flj��'-v'-,L.li. i j i 1 10.e CS2022-04,Yvonne Aubichon, Clerk re: Request to Convey Part 6, . ka t E iE i it E � I 3t? 5 Vi ;t �1 a° f. ? (!J)o hart and to hold unto the said part of the � part heirs and assigns to and•for •u`�L-•-� �-s-•-•�C� 3 their sole and only use FOIL EVER ftbitet invait¢ltoo, to the reservations, limitations, provisoss anal conditions expressed in the original grant thereof from the p Crown. }s+ w. 10.e) CS2022 04,Yvonne Aubichon, Clerk re: Request to Convey Part 6, 1 Z'k 15imIlAwl Nvitlt the s.ud hart / ,f tltc Xe--- ._,z mA that �le7 Jo,—the t ht to convey the said lands to the maid tut'y of the n t itlr a sf~xndino any act of the said part of the first part. 4 311d ftY f the raid p;u^t y of tltc �^*'+-�-��- part shalt have quiet posseseioa of the sti•.t Nods ices from 1 all inenmbrauces. ! !t� u 9 rem, e4 1 1 C 11t1 fI{Q 51Yzti part t,.o of the first part Covenant with the said part 7 of the p part that will execute such further assurances of the said l:u ch as may 1w requisite. S 1 o R fl I 31td alit'5141 part oft he flmt pare Covenant with the said part 7 n:the q k pant,that-167 hafruieue no act fo ineamber the said lauds. �14 �lld OW 511ttl part of the firstpart�CCQ�.'a4 t,�the wcid pack of the xz-E-__"_tart M( 9i 3 i claims upon the said lands. f d t ` 1#1+i tGp�/ /�♦ ���1/ (' / z7 G/dt .,es -AV. 11 iE 0 �111 flit�xQstlict of z +tll a S tpy f 1 , 1tE itt - id4 t I 4 1 N , .'i G } W W O n !a LoW ¢ n z N • ti G � ��0 0 ' a a N o a o u o O 7 Ofo ¢ z L • Q K z••• NwOwn .0� J(A 'rnco+o' z~a �w w a.. ¢a� Q aLL d o.wp •O}y� 'aC N W O°�9 o 20 aLp GV~ zw ° N Z Q. OLL OW ZZ W gzW aou ¢ L W uW 2E<u oa wz O zw U W Z w o�xozLLO J nu2z o 2 z w u ~~o� o �N 00 nnnw O � O cn W a z u Z z� o w(n rn x ^H o o a wzwzO °o dC0Cd7 ZO. o ww UI.~.0 ww w Kw x 4 �.,o z oO p, n W 0� O zK 9 2 9 >0F 0 K° w6m Oz o uz oQ wwww ao7 zz 001% .00 Q6 3� Z ��RpO 9ryg0 Vol G0� AaG R0� 6c, c r� OD �soo os / CIO LO co r�o LO `s r 0 yo �o 0 r ro z � 10.e)CS2022-04, Yvonne Aubichon, Clerk re: Request to Convey Part 6, PI... - 1 i PiAN MEDTERIAY ! REQUIRE AN TO rear BE DEPOSITEDSUNDER THE FLAN 5IR g. Ba. REGISTRY ACT. RECEIVED AND DEPOSITED y } LOT 4'LE1Z � DATE�DECEMBEP Iz�sra__ DATE:__Fn6-&w15BD__ PART 4 : „ass nQ g 3.344 WIDENING - TOWNSHIP OF a ORO - rN.sT xe nIZ64Re PART 2 }e RAVL R.RI CHEW D TY LA `E6ISTRAR 4 2O) aSp gITARIO LAND SURVEYOR R THE REGISTRY BASS LAKE ROAD (ESTABLISHED eBY BY LAW N as AREA-D553AG. av sloN of SN4GOE(N°51) SIMCOE x COUNTY NOV.Iq 1844 rexc °° : atY Lwlt sass CAT -Lx°sr:ire ao�oilwn tHIS PLAN IS NOT A PLAN waa "zl OF SUDDNISIOR WITHIN THE xB • NEARING OF THE PLANNING HART 3 _LO D I III aPT.n,yex* xw,opaurnnx� A% �9& { a a hN q. i .d �TO, Y„ PLAN AND FIELD NOTES,Of SURVEY OF aQ 9 R�2.P46 No. A1"L OF W.1l2 OF W.1/2 LOT T. CONCESSIONI 0. PART OF ROAD ALLOWANC BETWEEN CONCESSIONS 10 AND11 0 ma`s TOWNSHIP OF ORO 2 COUNTY OF SIMCOE �( 9C11LE-1:1000 J r 4cFv�`�'♦ �,�� I 4.0 s mt y o g F- T W T ,41 N p Di PART 8 - a v. < ' z g AREA 6660 � ha y 1 4J �. LIF'A" HTH..0'_O.] C et's w � ��v N >_m scale.i.�noa 0, =1 a y a " LEGEND OR a 1 POR n. -ui. €s aPc"�ax°oenT�+o sr.x a�,a_c � t 3 J Vnaax�a asrSoxoxl.111.1 VED F e :9°ks..• 1.ORO nel.owno R.o oxicwu.towxswP d SURVEYOR'S CERTIFICATE xD Txe xe�DLaT"Exs P E :IN.D.OF xDDex I ARTto L�axa a}� v' 'r'` u. x uewaz xaa wex e N 'nw LOTS ° mx N HHc �u W.112 LOT PAUL R. KITCHEN ONTARIO LAND SURVEYOR RIDGE ROAD - HAWK ESTONE,ONTARIO 467-3747 Page 84 of 206 10.e CS2022-04 Yvonne Aubichon Clerk re: Request.to' � q Convey Part 6, PI... ".�$fa� � �- �� .� � � .���A���r��•yam X ..tea-,r� .�r.-.-�✓�.:�(c�f��/.d.X 9'/ .a-,.,..,� G "--..-a 1'.�/.d/.� pp A fA�/ y�AI,CY r1<9 f,-rF�C•�YI.RFn I �/ c Fr..r � N �, L1.�`!• ��n.. f'�LyYIL.�� .C• C,�li-r l S-✓" �YIJ'I��(/x.�.11l By — Laws ORO Twp. 1855 VOLWM@ 1 1550 - 1874 Page 85 of 206 10.e) CS2022-04, Yvonne Aubichon, Clerk re- Request to Convey_Part 6 PI.. t �rr�ll,✓':.r. >`T' [�'r s-:'lsr 1:-Ti>..7 e1� i ,vrr.✓ /Jf.. f, _ n :r/rl.•a ref..rL �[ �... ���yy'l/rrrr J..L.-�. �G�.� 6-��� - � i ��¢_`f t 17 J Z�, By — Laws ORO Twp. 1855 VOLUME 1 736a - 1874 1 Page 86 of 206 . 10.e) CS20 2-0 , Yvonne Aubichon, Clerk re: Request to onvey Part 6, PI... �Q �x Wx U U U U U H W O � O QL O 0 H O O ry a z a o a N ° O ° ° w w I a w o m H O q H H U H < z W q a o N z H 0 a H � � z o H o z o a zN wN Ho q o 0 w a a ° H U a a � o < a a W z o 1z a O U o w z w U W U U q a 0 H rz a "' °' ❑ h w �' H w w U x W H U a W P. U N N w NI w o U H H H U IN H H w U 0 w H U U a xH w ti h o 2 ti d o q H H w w a a a o U a� a z �+ H w H w w w H H H w z w x O < O ElW \ w • H 2 a W ~ N W a 0 W H w U W W o 0 H h U 3 O N Ca m Ll l N W W 2 w N o U QU 0 W w O W W W q W O O o z o W W 2 W ti H W z a ElU O 0 W W W w o w H o H W 2C7 2 H W a w H [] [] a w m 0 z w 0 0 a 2 O m Oq H w o N o 0 w w 4-J H .. .. a w cC A ti ❑ a U ti a 2 W O H a H o O 2 w U IN 0 O W H H w z 0 E� a 2 W O N a a H a a 0 0 U W ° W * 3 W * O rZ rZ ro u P i w z w rz a W w a 0 H Fa 6 87° f 206 1 O.e) CS2022-04, Yvonne Aubichon, Clerk re: Request to Convey Part 6, PI... 9 H M 2 0. -3 z LM N 3 M m w L, UM VI z 0 0 tt 8, 8 C3 03 w = 0 H 13 0 Vj -3 m DI 0 H O M ti b M K xI a 0 O03 -t�. Vk L, Di w Z 1-3 'a h o� H O C H H H L-3 3 -a 5 5 n C m r 0 w ti 0 a �a > y 11 M 2 O z t4 C> 00 m 0 w m go o W 0 0 a N Vi 1�3 ,< in C to E,4q 0 V 0 13 O Vj 0 z 3 ti 0 m m o z pp rH > z a Page 88 of 206 12.b) Correspondence dated February 7, 2022 from Steve Clark, Minister, ... Ministry of Ministere des Municipal Affairs Affaires municipales and Housing et du Logement Office of the Minister Bureau du ministre 777 Bay Street, 171h Floor 777, rue Bay, 17e etage Ontario Toronto ON M7A 2J3 Toronto ON M7A 2J3 Tel.:416 585-7000 Te1.:416 585-7000 234-2022-575 February 7, 2022 Dear Head of Council: Recently, Premier Ford and I held an Ontario-Municipal Housing Affordability Summit and the Rural Housing Affordability Roundtable. These conversations provided an opportunity to celebrate and share good work across jurisdictions and identify further opportunities for collaboration as the province and municipalities continue to address housing affordability. Additional funding that our government announced will help municipalities build more homes faster, including through the new Streamline Development Approval Fund, Audit and Accountability Fund, Municipal Modernization Program, the Rural Economic Development Program and the Ontario Community Infrastructure Fund. In our efforts to unlock housing supply, we know that one size does not fit all and that municipalities in different parts of Ontario face unique challenges. As we continue this dialogue, our government will ensure municipalities have the tools and resources they need to unlock housing in every community across Ontario. I welcome further advice from you or your staff about what has worked well in your municipality and other opportunities to increase the supply and affordability of market housing. Feedback can be sent to housingsupplyl�ontario.ca by Friday, February 15, 2022. These are important conversations as we look forward to further collaborating with municipalities in our work towards increasing Ontario's housing supply. Sincerely, Steve Clark Minister Page 89 of 206 14.a) Announcements of Interest to the Public: Township of Oro-Medonte, ... Who Makes a Real Difference in Your Community? The Township of Oro-Medonte is currently accepting nominations for a resident you Tr)f believe has the greatest impact on improving the quality Yrarrd Hrrilr{qr. E.rriliug Frarurr of community life in Oro-Medonte. Please submit a completed Nomination Application form (one name) (available on the website or at the Township Administration Office) outlining, in detail, the reasons for the nomination. Additional letters of support and material are very helpful and may be attached. Select the applicable box on the Nomination Application for the Oro-Medonte Citizen of the Year or Ontario Senior of the Year Award or Both! Oro-Medonte Citizen of the Year— One Individual The Oro-Medonte Citizen of the Year Award honours a resident's volunteer efforts that benefits the quality of life in the Township and demonstrates: - Commitment / contribution to community service; - Support and leadership for a lasting quality of community life; - Significant volunteer involvement with associations, charities, societies and institutes; - Outreach and assistance to those in need; - Optimistic and inspiring role model with a desire to make a positive impact. Ontario Senior of the Year— One Individual The Ontario Senior of the Year Award gives each municipality in Ontario the opportunity to honour one outstanding local senior. Recipients must be over 65 years old and are people who have made their communities better places to live. Achievements in many fields would qualify, for example in: - Arts/Literature; - Community Service/Volunteerism; - Education; Environment/Science; - Fitness/Recreation/Sport Humanitarian Activities; and/or - Keeping History Alive. The submission deadline for both awards is Friday, March 11, 2022. Nominations must be signed by the nominator and will be accepted at the Township Administration Centre, by mail, email or fax to the Clerk's Department, Township of Oro-Medonte, 148 Line 7 South, Oro-Medonte, ON LOL 2EO. Nominees must be a resident of Oro-Medonte. Page 90 of 206 14.a) Announcements of Interest to the Public: Township of Oro-Medonte, ... —'7 4 _1r '� tkk Township of Proud Heritage, Exciting Future Family Day Office Closure The Township of Oro-Medonte offices will be closed on Monday, February 21 st in recognition of Family Day. The offices will re-open on Tuesday, February 22nd for regular business hours. We wish all residents and visitors a safe and happy long weekend. Page 91 of 206 14.b) Correspondence dated January 21 , 2022 from Tom Mrakas, Mayor, Town... From: Mrakas, Tom <TMrakas(a)aurora.ca> Sent: Friday, January 21, 2022 9.53.18 AM To: . Council <Council(a)oro-medonte.ca> Subject: [External] Dissolve the OLT (Ontario Land Tribunal) This email originated from outside of Oro-Medonte's email system. Please use proper judgment and caution when opening attachments, clicking links, or responding to this email. Good day fellow elected official, Successive provincial governments of all political stripes have failed to have due regard for municipal authority in local land use planning decisions. As a result, rather than approving much needed housing units, municipalities instead have spent decades mired in the red tape of costly, time consuming appeals hearings spending millions of taxpayer dollars defending Council decisions to uphold provincially approved Official Plans. With delay upon delay, nothing gets built and the hope of developing the "missing middle" of housing looks at this stage, to be merely a pipe dream. We are witnessing a crisis in attainable housing; a crisis fueled in part by a land use planning appeals process that supplants the rights of local municipalities to uphold their own provincially approved Official Plans with the power of an unelected, unaccountable third party — the OLT - to determine "good planning outcomes" for our communities. If municipalities had the authority to enforce their provincially approved Official Plans, then thousands of units of housing could be built in York Region alone without any further delay. To address the very real need for a diversity of attainable housing in communities across our province, we need to eliminate one of the key barriers to its realization —the Ontario Land Tribunal. I have attached a Motion that I would respectfully ask you to put forward at your council. This Motion requests the Government of Ontario to dissolve the OLT and recognize the authority of municipal councils in local land use planning decisions. Please consider adding this Motion to your Council agendas. It is imperative that collectively our voices are heard. Local governments should have the authority to exercise greater control over planning matters in their own communities. By working together, we can build a positive future for all Ontarians. Whereas Municipalities across this province collectively spend millions of dollars of taxpayer money and municipal resources developing Official Plans that meet current Provincial Planning Policy; and Whereas an Official Plan is developed through months of public consultation to ensure, "that future planning and development will meet the specific needs of(our) community", and Whereas our Official Plan includes zoning provisions that encourage development of the "missing middle" or "gentle density"to meet the need for attainable housing in our community; and Whereas our Official Plan is ultimately approved by the province, and Page 92 of 206 14.b) Correspondence dated January 21 , 2022 from Tom Mrakas, Mayor, Town... Whereas it is within the legislative purview of Municipal Council to approve Official Plan amendments or Zoning By-law changes that better the community or fit within the vision of the (Your Municipality) Official Plan; and Whereas it is also within the legislative purview of Municipal Council to deny Official Plan amendments or Zoning By-law changes that do not better the community or do not fit within the vision of the (Your Municipality) Official Plan, and Whereas municipal planning decisions may be appealed to the Ontario Land Tribunal (OLT; formerly the Ontario Municipal Board or "OMB'), an unelected, appointed body that is not accountable to the residents of(Your Municipality), and Whereas the OLT has the authority to make a final decision on planning matters based on a "best planning outcome" and not whether the proposed development is in compliance with municipal Official Plans and Provincial Planning Policy; and Whereas all decisions—save planning decisions—made by Municipal Council are only subject to appeal by judicial review and such appeals are limited to questions of law and or process, and Whereas Ontario is the only province in Canada that empowers a separate adjudicative tribunal to review and overrule local decisions applying provincially approved plans, and Whereas towns and cities across this Province are repeatedly forced to spend millions of dollars defending Official Plans that have already been approved by the province in expensive, time consuming and ultimately futile OLT hearings, and Whereas lengthy, costly OLT hearings act as a barrier to the development of attainable housing, 1. Now Therefore Be It Hereby Resolved That (Your Municipality) requests the Government of Ontario to dissolve the OLT immediately thereby eliminating one of the most significant sources of red tape delaying the development of more attainable housing in Ontario, and 2. Be It Further Resolved That a copy of this Motion be sent to the Honourable Doug Ford, Premier of Ontario, the Minister of Municipal Affairs and Housing, the Leader of the Opposition, the Leaders of the Liberal and Green Party, all MPPs in the Province of Ontario; the Large Urban Mayors' Caucus of Ontario, the Small Urban GTHA Mayors and Regional Chairs of Ontario, and 3. Be It Further Resolved That a copy of this Motion be sent to the Association of Municipalities of Ontario (AMO) and all Ontario municipalities for their consideration. Regards, Tom Mrakas Mayor Town of Aurora 416-543-1624 Page 93 of 206 14.b) Correspondence dated January 21 , 2022 from Tom Mrakas, Mayor, Town... Confidentiality Note: The information contained in this communication is confidential and is intended only for the use of the individual or entity to whom it is addressed. The contents of this communication may be subject to legal privilege, and all rights of that privilege are expressly claimed and not waived. This communication may also contain information exempt from disclosure under the Municipal Freedom of Information and Protection of Privacy Act. Any distribution, use or copying of this communication, or the information it contains, by anyone including the intended recipient, is unauthorized unless consent is received. If you have received this communication in error, please notify me immediately and destroy the communication without making a copy. Thank you. Page 94 of 206 14.b) Correspondence dated January 21 , 2022 from Tom Mrakas, Mayor, Town... February 9, 2022 The Honourable Doug Downey Attorney General of Ontario Ministry of the Attorney General 11 th Floor, 720 Bay Street Toronto, Ontario M7A 2S9 Dear Attorney General Downey: RE: Ontario Lands Tribunal (OLT) The Township of Oro-Medonte, like many municipalities, has been the subject of many Tribunal hearings that have either delayed important development projects only for an appellant not to attend a hearing, for the OLT to decide in favour of the development, or for the Township's decision to deny an application to be resolved through an OLT decision. These delays in the process and decision making have resulted in significant costs and resources for the municipality and its taxpayers to defend Council decisions. The Township appreciates the efforts the Province has implemented to date with a goal to streamlining the appeals and hearings process and the evolution that has occurred from the Ontario Municipal Board (OMB), to the Local Planning Appeal Tribunal (LPAT), to the now Ontario Lands Tribunal (OLT). This is clearly articulated through the Mandate of the Ontario Land Tribunal (OLT) to fairly, effectively and efficiently resolve disputes related to land use planning, environmental and natural features and heritage protection, land valuation, land compensation, municipal finance, and related other matters as authorized by statute and regulation. Further articulation is found in the OLT Mission to "deliver modern, fair, responsive, accessible, effective and efficient dispute resolution services that support strong, healthy communities and the public interest". The Township wishes to share its tribunal and appeals experiences with the Minister and to seek support from the Province for the implementation of additional enhancements to the current OLT process to achieve the above Mandate/Mission. NOMM The ability for Hearings by Video has been an effective means used recently for timelier hearing scheduling. Unlike past experiences prior to COVID-19, the Township has observed earlier hearing dates being scheduled on appealed matters thereby allowing for earlier conclusion. The Township is supportive of this form and timing for hearings to continue to ensure timely resolution of matters under appeal. However the Township continues to have challenges with both the length of hearings being identified and the timing on issuance of decisions at the conclusion of a hearing. It has been the Township's experience that seemingly simple planning matters are scheduled for multi-day hearings when 1-2 days would be appropriate or decisions on Page 95 of 206 14.b) Correspondence dated January 21 , 2022 from Tom Mrakas, Mayor, Town... some appeals are not issued for upwards of 6 months or longer. While the Township appreciates some of these delays have been the result of COVID challenges; this delay is compounded by the timing required for hearing scheduling. Ultimately, these timing delays have resulted in development not being in a position to proceed for almost a year or validation of Council's decision to deny being delayed significantly. These delays not only result in additional costs for an applicant but for the Township in defending their decision at a tribunal and delays in construction benefits (building permit revenues, development charges, and taxes). Prescribed timelines for scheduling of hearings and issuance of decisions following a hearing would provide certainty for all parties involved in the process; and would be consistent with many other legislative processes. The Township is seeking the assistance of the Minister's office for continued streamlining and improvements to the OLT process through prescribed timelines for hearing scheduling and decision issuance to ensure the Mandate and Mission of the OLT for fair, effective and efficient dispute resolution is achieved. Sincerely, Mayor H.S. Hughes cc. Association of Municipalities of Ontario All Ontario Municipalities Page 96 of 206 14.c) Minutes of Barrie Public Library Board meeting held on Thursday, N... Barrie Public LIBRARY BOARD MINUTES BOARD MEETING : #21 -09 DATE: THURSDAY, NOVEMBER 25 , 2021 , 7 :OOPM LOCATION : VIRTUAL MEETING VIA ZOOM 11117itchell (Chair), M. Sauro (Vice-Chair), S. Morales (Councillor), R. Munro, M. , A. Wiggins, T. Clarke, J. Martin, K. Aylwin (Councillor) L. Jessop, C. Vanderkruys, J. Little, A. Schroeder. A. Wright K. Barratt • - K. Bouffard 1. Call to Order, Welcome and Land Acknowledgment The meeting was called to order at 7:06pm. 2. Confirmation of Agenda The agenda was confirmed. 3. Conflicts of Interest No conflicts were declared. 4. Delegations There were no delegations. 5. Board Development— Master Facilities Plan Review https://hub.barrielibrary.ca/content/3764/master-facilities-plan L. Jessop provided an update on the Master Facilities Plan. Consent Agenda 6. Board Meeting Minutes 7. CEO's Report 8. Holly Community Library Update 9. Correspondence 10.Deferred Items a. Financial Migration b. H Block Parking Lot c. Succession Management Plan Page 1 of 3 Page 97 of 206 14.c) Minutes of Barrie Public Library Board meeting held on Thursday, N... Barrie Public LIBRARY BOARD MINUTES d. 2020 Over-contribution to the Fund Development Reserve e. CEWS Liability Agenda 11.Items held from the Consent Agenda Motion #21-53 CLARKE - SAURO THAT the Barrie Public Library Board adopts the consent agenda for Board meeting #21-09 dated Thursday, November 25, 2021. CARRIED 12.Reserve Transfer C. Vanderkruys reviewed highlights of the report. 13.Board Committee 13.1 Personnel & Finance Committee 13.1.1 Budget Presentation Update The budget presentation went well. There were a couple of follow up questions from some Councillors after the meeting relating to the Holly Community Library budget. 13.2 Community & Governance Committee 13.2.1 Announcements There were no announcements. 13.2.2 Ontario Library Service (OLS) Board Assembly Update The details from the meeting are posted on the Hub. 14.Report of the Chair—Verbal Report The Library will purchase a license for the OLA conference and will keep the Board updated on details. 15.Closed Meeting Public Libraries Act— Section 16.1(4) (d) labour relations or employee negotiations and (b) personal matters about an identifiable individual Motion #21-54 AYLWIN - RAO THAT the Barrie Public Library Board conduct a Closed meeting as the subject matter being considered concerns labour relations or employee negotiations and personal matters about an identifiable individual (Public Libraries Act Section 16.1(4)(b)(d)). CARRIED Page 2 of 3 Page 98 of 206 14.c) Minutes of Barrie Public Library Board meeting held on Thursday, N... Barrie Public LIBRARY BOARD MINUTES This portion of the meeting was held in closed session. 15.1 Closed Meeting Board Meeting Minutes 15.2 CEO Performance Evaluation Rise and report Motion #21-55 AYLWIN - MARTIN THAT the Barrie Public Library Board adopt the minutes of closed meeting #21-08 dated Thursday, October 28, 2021. CARRIED Motion # 21-56 was passed in closed session 16.Date of Next Board Meeting Thursday, January 27, 2022 7:00pm 17.Adjournment The meeting was adjourned at 8:56pm. Page 3 of 3 Page 99 of 206 14.d) Minutes of Lake Simcoe Region Conservation Authority meeting held ... Lake Simcoe Region Conservation Authority Board of Directors' Meeting Board of Directors' Meeting No. BOD-12-21 Friday, December 17, 2021 Held virtually via Zoom Meeting Minutes Board Members Present Regional Chairman W. Emmerson (Chair), Councillor P. Ferragine (Vice Chair), Councillor K. Aylwin, Mayor B. Drew, Councillor A. Eek, Councillor W. Gaertner, Deputy Mayor J. Gough, Councillor R. Greenlaw, Mayor V. Hackson, Councillor S. Harrison-McIntyre, Councillor C. Pettingill, Mayor M. Quirk, Councillor C. Riepma, Regional Councillor T. Vegh, Councillor A. Waters, Councillor E. Yeo Board Members Absent Mayor D. Barton, Councillor K. Ferdinands Staff Present R. Baldwin, T. Barnett, A. Brown, K. Cheney, K. Christensen, M. Critch, J. Doyley, S. Jagminas, B. Kemp, B. Longstaff, G. MacMillan, S. McKinnon, N. O'Dell, G. Peat, M. Rosato, L. Staples, K. Yemm, K. Zeppieri I. Land Acknowledgement II. Declarations of Pecuniary Interest or Conflict of Interest None noted for the meeting. III, Approval of Agenda Moved by: W. Gaertner Seconded by: A. Waters BOD-174-21 Resolved That the content of the Agenda for the December 17, 2021 meeting of the Board of Directors be approved as amended to remove the placeholder for Item 6, Staff Report No. 67-21-BOD. Carried IV.Adoption of Minutes a) Board of Directors' Meeting Moved by: B. Drew Page 100 of 206 14.d) Minutes of Lake Simcoe RegOoarPS1rMecYP01`99 e g�0. lgt!flg held ... Friday, December 17, 2021 Meeting Minutes Page 2 Seconded by: V. Hackson BOD-175-21 Resolved That the minutes of the Board of Directors' Meeting, No. BOD- 11-21, held on Friday, November 26, 2021 be approved as circulated. Carried V. Announcements a) CAO Baldwin updated the Board on staff's return to the physical offices, which had been planned for January 10th. He advised that the return to office date has been pushed back to an unknown date at this time due to rising cases of COVID. b) CAO Baldwin advised that the Federal Minister's mandate letter was recently issued, and he was pleased to note that it included implementation funding for a series of the Great Lakes waterways and rivers, and Lake Simcoe is specifically named as a recipient. Staff have been working with Environment Canada over a couple of years on a substantial restoration package and remain optimistic that this funding will come through. He reminded Board members that the Authority received Federal funding a few years back through the Lake Simcoe Clean-up Fund and the Lake Simcoe/south- eastern Georgian Bay Clean-up Fund. c) General Manager, Integrated Watershed Management, Ben Longstaff was pleased to advise the Board that the Climate Wise Business Network recently held its annual awards ceremony, and the Authority was awarded the GHG Achievement Award. This award recognizes efforts to reduce greenhouse gas emissions, and the Authority reduced emissions from fleet vehicles by moving from gasoline to electric and hybrid vehicles. During the period 2016 and 2019, a 30% reduction in fleet vehicle emissions was achieved, with an overall emissions reduction of 16%, putting the Authority halfway to its 2026 targets. VI. Presentations There were no Presentations at this meeting. VII.Hearings There were no Hearings at this meeting. VIII. Deputations There were no Deputations at this meeting. IX. Determination of Items Requiring Separate Discussion Items 2, 3, and 5 were identified under items requiring separate discussion. Page 101 of 206 14.d) Minutes of Lake Simcoe Reg0oarPS1rMecYP01`99 e g�0. lgt!flg held ... Friday, December 17, 2021 Meeting Minutes Page 3 X. Adoption of Items not Requiring Separate Discussion Items No. 1 and 4 were identified under items not requiring separate discussion. Moved by: P. Ferragine Seconded by: E. Yeo BOD-176-21 Resolved That the following recommendations respecting the matters listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the Board, and staff be authorized to take all necessary action required to give effect to same. Carried 1. Correspondence There were no Correspondence items for this meeting. 4. Lake Simcoe Shoreline Hazard Project— Request for Proposal —Award to Consultant BOD-177-21 Resolved That Staff Report No. 65-21-BOD regarding the Request for Proposal for the Lake Simcoe Shoreline Hazard Project be received; and Further that the award of the Lake Simcoe Shoreline Hazard Project to W.F. Baird & Associates Coastal Engineers Ltd. be approved. Carried XI. Consideration of Items Requiring Separate Discussion 2. Conservation Authorities Act Transition Plan CAO Baldwin updated the Board on the Conservation Authorities Act progress, noting there are currently two mandatory steps, the first being the Transition Plan by end of December, which will be submitted to the Province upon approval at the close of the current meeting. The second is the submission by the end of February 2022 of the Programs and Inventories list, which is a list of programs and inventories as they fall into three categories: i) mandatory, ii) administered on behalf of a municipality, and iii) those that advance the issues or causes around the watershed. Base level costing will also be included, and this information will all be brought to the Board for information in February 2022, prior to submission to the Province. Additionally, he provided a few other updates, noting that the Phase 2 regulations consultation guide is to be issued on the Environmental Registry for Ontario for consultation in the coming weeks. This has a tighter timeline of completion by March 2022 prior to the upcoming Provincial election. Phase 2 regulations are principally around financing, levying, and the process around developing the budget for 2024, and this will be shared with the Board and municipal partners for comment. Page 102 of 206 14.d) Minutes of Lake Simcoe Reg0oarPS1rMecYP01`99 e g�0. lgt!flg held ... Friday, December 17, 2021 Meeting Minutes Page 4 The CAO noted that he and the Authority's CFO plan to meet with the funding municipalities in the new year to update them on impacts of the Conservation Authorities Act changes. He advised that the Minister's Conservation Authorities Working Group has been extended to the end of the first Quarter of 2022 as work continues. Section 28 regulation, which is permitting and regulations, has not yet been released and it is hoped that this release will happen early in the new year. He noted that overall progress has been very good, and Minister Piccini has been very responsive and respectful in helping conservation authorities deliver on the Province's mandate over the coming years. Moved by: R. Greenlaw Seconded by: K. Aylwin BOD-178-21 Resolved That Staff Report No. 63-21-BOD regarding the Lake Simcoe Region Conservation Authority's Conservation Authorities Act Transition Plan be received; and Further that the Lake Simcoe Region Conservation Authority Conservation Authorities Act Transition Plan be approved; and Further that the Transition Plan be circulated to Ministry of the Environment, Conservation and Parks, watershed municipalities, and be posted publicly on the Authority's website. Carried 3. Updates to Ontario Regulation 179/06 Implementation Guidelines (formerly Watershed Development Guidelines) Councillor Eek noted she is pleased to see amendments to Section 5 of the guidelines, noting these are much needed restrictions due to the impacts of the more extreme weather events in recent years, specifically in the unique Holland Marsh area. Moved by: A. Eek Seconded by: T. Vegh BOD-179-21 Resolved That Staff Report No. 64-21-BOD regarding the updates to the Lake Simcoe Region Conservation Authority's Ontario Regulation 179/06 Implementation Guidelines and the revised document 'Attachment C' be received: and Further That the revised 'Ontario Regulation 179/06 Implementation Guidelines' for implementation effective January 3, 2022 be approved. Carried Page 103 of 206 14.d) Minutes of Lake Simcoe Reg0oarPSIrMecYP01`99 Attring�0. lgt!flg held ... Friday, December 17, 2021 Meeting Minutes Page 5 5. Updates Lake Simcoe Region Conservation Authority's Purchasing Policy Councillor Gaertner asked for an explanation on how the recommended limits in the purchasing policy were reached. General Manager, Corporate and Financial Services, Mark Critch explained that the majority of the Authority's procurement and project work is approved through the budget process, and thresholds are examined for particular projects where the Board has already approved amounts towards specified areas. He noted the recommended updates are regarding offsetting projects where specific projects are identified and a balance is needed between business expediency and transparency. He went on to explain that Staff have brought a number of projects to the Board for approval in 2021, and the Board meeting timeframe can put projects behind awaiting Board approval. He assured Councillor Gaertner that there would continue to be full transparency in the budget process, and all project awards are brought forward to the Board as part of the year-end process. Moved by: W. Gaertner Seconded by: C. Riepma BOD-180-21 Resolved That Staff Report No. 66-21-BOD regarding recommended updates to Lake Simcoe Region Conservation Authority's Purchasing Policy be received; and Further that the delegation of authority to the Chief Administrative Officer (CAO) for project approvals up to $500,000 and purchase order approvals within the projects up to $200,000 be approved; and Further that Schedule E of the Purchasing Policy be updated to allow for standard procurement/purchase order awards between $200,000 and $500,000 to be authorized by the Chief Administrative Officer (CAO), along with the Chair or Vice Chair of the Board of Directors; and Further that the Schedule D of the Purchasing Policy be updated to increase the threshold for the CAO from $100,000 to $200,000 on standard procurement; and Further that the Schedule E of the Purchasing Policy be updated and amended to remove the term "designate" from the authorization table. Carried Xll.Closed Session There were no Closed Session items for this meeting. Page 104 of 206 14.d) Minutes of Lake Simcoe Reg0oarPS1rMecYP01`99 e g�0. lgt!flg held ... Friday, December 17, 2021 Meeting Minutes Page 6 XIII. Other Business a) Chair Emmerson noted the next Board of Directors' meeting will be the Annual General Meeting scheduled for Friday, January 28, 2022. This meeting will be held virtually. XIV. Adjournment Moved by: S. Harrison-McIntyre Seconded by: C. Pettingill BOD-181-21 Resolved That the meeting be adjourned at 10:02 a.m. Carried Regional Chairman Wayne Emmerson Rob Baldwin Chair Chief Administrative Officer Page 105 of 206 14.e) Nottawasaga Valley Conservation Authority, minutes of meeting held... p P�ASp��9�t Z Nottawasaga Valley Conservation Authority 11-21-BOD PION quo MINUTES December 10, 2021 9:00 a.m. - 12:00 p.m. Virtual Meeting Via WebEx Present: Councillor Gail Little, Vice-Chair Amaranth (Township) Councillor Mariane Mcleod, Chair Collingwood (Town) Councillor Margaret Mercer Melancthon (Township) Deputy Mayor Michael Smith Adjala-Tosorontio (Township) Councillor George Watson Wasaga Beach (Town) (Departed at 9:30am) Councillor Thom Paterson Clearview (Township) Councillor Andrea Matrosovs Blue Mountains (Town) Councillor Ralph Manketlow Mono (Town) Councillor Dane Nielsen Grey Highlands (Municipality) Councillor Donna Jebb New Tecumseth (Town) Councillor Shirley Boxem Mulmur (Township) Councillor Rob Nicol: Innisfil (Town) Councillor Cathy Keane Oro-Medonte (Township) Councillor Walter Benotto Shelburne (Town) Mayor Don Allen Springwater (Township) Councillor Gary Harvey Barrie (City) Councillor Raj Sandhu Bradford West Gwillimbury (Town) (Technical Issues, Arrived at 9:1 Dam) Regrets: Mayor Floyd Pinto Essa (Township) Staff: Doug Hevenor, Chief Administrative Officer; Chris Hibberd, Director Watershed Management Services; Byron Wesson, Director Conservation Services; Sheryl Flannagan, Director Corporate Services; Kyra Howes, Manager Lands and Operations (Departed at 9:25am); Meagan Kieferle, Regulations Technician; Ben Krul, Manager Planning; Kerry Jenkins, Administrative Assistant/Recorder 1. CALL TO ORDER Chair Mcleod called the meeting to order at 9:02 a.m. 2. DECLARATION OF PECUNIARY AND CONFLICT OF INTEREST Page 106 of 206 14.e) Nottawasaga Valley Conservation Authority, minutes of meeting held... None declared. 3. MOTION TO ADOPT AGENDA RES: 71-21 Moved by: Cllr. Walter Benotto Seconded by: Cllr. Shirley Boxem RESOLVED THAT: the agenda, as amended, for the Board of Directors Meeting #11-21-BOD dated December 10, 2021 be approved. Carried; 4. ANNOUNCEMENTS Chair Mcleod announced Director Flannagan would conduct a presentation on the new platform that the NVCA will be using for the virtual meetings. Director Flannagan showed the members what it looks like and how to use it for the upcoming meeting in January. 5. PRESENTATIONS There were no presentations for this meeting. 6. DEPUTATIONS There were no deputations for this meeting. 7. DELEGATIONS There were no delegations for this meeting. 8. HEARINGS There were no hearings for this meeting. 9. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Board Members are requested to identify items from the Consent List that they wish to have considered for separate discussion. 10. ADOPTION OF CONSENT LIST AND IDENTIFICATION OF ITEMS REQUIRING SEPARATE DISCUSSION RES: 72-21 Moved by: Deputy Mayor Michael Smith Seconded by: Cllr. Gary Harvey RESOLVED THAT: agenda item number(s), Ci and Ciii was identified as requiring separate discussion, be referred for discussion under Agenda Item #9; and FURTHER THAT: all Consent List Agenda Items not referred for separate discussion be adopted as submitted to the board and staff be authorized to take all necessary action required to give effect to same; and Page 107 of 206 14.e) Nottawasaga Valley Conservation Authority, minutes of meeting held... FURTHER THAT: any items in the consent list not referred for separate discussion, and for which conflict has been declared, are deemed not to have been voted on or discussed by the individual making the declaration. Carried; 11. CONSENT LIST a. Adoption of Minutes i. Approved by Consent. RESOLVED THAT: the minutes of the Board of Directors Meeting 10-21-BOD dated November 26, 2021 be approved. Carried; C. Staff Reports i. Staff Report No. 49-11-21-BOD from Sheryl Flannagan regarding 2022 NVCA Budget. RES: 73-21 Moved by: Cllr. Rob Nicol Seconded by: Cllr. Shirley Boxem RESOLVED THAT: Staff Report No. 49-11-21-BOD regarding the NVCA's 2022 Budget be received; and FURTHER THAT: the 2022 budget, operational and capital, as presented in the 2022 Draft Budget booklet be approved; and FURTHER THAT: each watershed member municipality be formally advised of their respective share of the levies, operational and capital. Recorded Vote Yay: Cllr. Walter Benotto, Cllr. Mariane Mcleod, Cllr. Shirley Boxem, Cllr. Andrea Matrosovs, Cllr. Rob Nicol, Cllr. Dane Nielsen, Cllr. Ralph Manktelow, Cllr. Gail Little, Cllr. Thom Paterson, Cllr. Margaret Mercer, Deputy Mayor Michael Smith, Cllr. Raj Sandhu, Cllr. Cathy Keane, Cllr. Gary Harvey, Mayor Don Allen, Cllr. Donna Jebb, Cllr. George Watson Nay: n/a Absent: Mayor Floyd Pinto Carried; ii. Staff Report No. 50-11-21-BOD from Sheryl Flannagan, Director Corporate Services regarding RFQ for Financial Auditor Results Page 108 of 206 14.e) Nottawasaga Valley Conservation Authority, minutes of meeting held... Approved by Consent RESOLVED THAT: Staff Report No. 50-11-21-BOD regarding the results of the NVCA's Request for Quote for Financial Auditors for years 2021 through 2025 be approved; and FURTHER THAT: The Board of Directors agree to enter into an agreement with KPMG LLP Chartered Accountants, effective starting with the 2021 year for a period of 5 years, with the appointment being confirmed on an annual basis Carried; iii. Staff Report No. 51-11-21-BOD from Meagan Kieferle, Regulations Technician regarding Permits/Approvals under the Conservation Authorities Act for the Period of June 9, 2021 to November 23, 2021. RES: 74-21 Moved by: Cllr. Margaret Mercer Seconded by: Cllr. Andrea Matrosovs RESOLVED THAT: the NVCA Board of Directors receive Staff Report No. 51- 11-21-BOD that summarizes the permits and approvals issued by staff for the period of June 9, 2021 to November 23, 2021. Carried; iv. Staff Report No. 52-11-21-BOD from Kyra Howes, Manager, Lands & Operations regarding Review of Event/Rental Costs. Approved by Consent RESOLVED THAT: the Board of Directors receive Staff Report No. 52-11-21- BOD regarding review and changes to NVCA's event bookings fees. Carried; V. Staff Report No. 53-11-21-BOD from Chris Hibberd, Director Watershed Management Services regarding Proposed Housekeeping Changes to Fees for Planning and Permit Applications Approved by Consent RESOLVED THAT: the Board of Directors receive Staff Report No. 53-11-21- BOD regarding proposed housekeeping changes to planning and permitting review fees; and FURTHER THAT: the updated Policy To Charge Fees for Services Related to Planning and Permit Applications, which includes Appendix A: NVCA Planning Services Fee Schedule and Appendix B: Glossary of Terms, be approved as attached. Carried; Page 109 of 206 14.e) Nottawasaga Valley Conservation Authority, minutes of meeting held... vi. Staff Report No. 54-11-21-BOD from Maria Leung, Communications Coordinator regarding Communications Report - November 13, 2021 - November 26, 2021 Approved by Consent RESOLVED THAT: Staff Report No. 54-11-21-BOD regarding NVCA Communications - November 13, 2021 - November 26, 2021, be received. Carried; 12. OTHER BUSINESS Board Members and Staff agreed to have a training session on how to use the new platform they will be using for the agenda prior to the meeting in January. Director Flannagan offered to do individual training as well for Board Members who would prefer the one on one. NVCA to email Mayor Floyd Pinto to inform him about the new platform that will be in use starting in January and if he would like to have training on how to use it. CAO Hevenor gave an update on his submitted transition plan, several CAO's responded with who we need to be talking to at this time. CAO Hevenor informed the members that today was Deborah Martin-Downs last day as CAO, Quentin Hanchard will be taking her place. Chair Mcleod informed Members that Conservation Ontario meeting will be on Monday. Vice-Chair Little, CAO Hevenor as well as herself will be in attendance. 13. ADJOURN RES: 75-21 Moved by: Cllr. Donna Jebb Seconded by: Cllr. Andrea Matrosovs RESOLVED THAT: this meeting adjourn at 9:47am to meet again on January 28, 2022 or at the call of the Chair. Carried; Page 110 of 206 14.e) Nottawasaga Valley Conservation Authority, minutes of meeting held... P�p,SAG,g p� 9rt n� \ RL'�r10N A" NVCA January 2022 Board Meeting Highlights Next Meeting: February 25, 2022, held virtually For the full meeting agenda including documents and reports, visit NVCA's website. On January 28, 2022, the Nottawasaga Valley policy, NVCA can prevent further losses Conservation Authority (NVCA) held its 2022 of these areas, and have the potential to Annual General Meeting. increase their size, value and functions. NVCA Board of Directors Election By working together with municipalities, NVCA's Regulation Team proactively Councillor Mariane McLeod of the Town of protected watershed residents and their Collingwood, and Councillor Gail Little of the properties from natural hazards like Township of Amaranth were acclaimed to lead flooding and erosion. Municipalities also the 2022 Nottawasaga Valley Conservation benefit from this relationship, as NVCA Authority (NVCA) Board of Directors as Chair provides expertise in natural heritage, and Vice Chair. stormwater management, groundwater Keynote Speaker and water quality. Dr. David Sills, Executive Director of the The Watershed Science Team gathered Northern Tornadoes Project, gave a information to identify stresses that are presentation on Tornadoes in Ontario and impacting the local environment, which Canada. can help shape land use planning and policy decisions. We can also see how The Northern Tornadoes Project aims to better effective our environmental restoration detect tornado occurrence throughout Canada, projects are or understand the impacts improve severe and extreme weather of new development. understanding and prediction, mitigate against As COVID lockdowns prevented harm to people and property, and investigate • future implications due to climate change. volunteers from helping during the intense spring planting season, NVCA NTP actively works to develop new methods received grants for tree planters to and tools to inform the field of severe storms. continue these watershed restoration For more information about tornadoes in the efforts. As restrictions were lifted Nottawasaga Watershed area, or across Ontario throughout the year, 250 volunteers and Canada, please review the keynote participated in restoration events, such presentation. as tree planting, river restoration, planting native plants and removing 2021 Accomplishments Phragmites. Watch a video that celebrates NVCA's • NVCA's Forestry department planted accomplishments in 2021. over 100,000 trees for property owners NVCA's Planning Team released the to help convert their land into forests. • Ecological Net Gains Policy. As the • Our Education Team created programs Nottawasaga watershed faces increasing for the youth in the Nottawasaga urbanization, it becomes a challenge to Watershed. For example, students in protect and enhance wetlands and other Grades 4 to 8 learned how to help our important ecological areas. With this new environment through a new climate 8195 8th Line, Utopia, ON, LOM 1TO • 705-424-1479 admin@nvca.on.ca www.nvca.on.ca Page 111 of 206 14.e) Nottawasaga Valley Conservation Authority, minutes of meeting held... change program. Children as young as 2.5 years old had the opportunity to attend the new Tiffin Nature Program. New Canadian families experienced the great Canadian outdoors this summer at the Tiffin Centre for Conservation. • NVCA's Lands Team continued to maintain and construct trails and other infrastructure for conservation areas. • Our Flood Management team continued to monitor weather forecasts and watershed conditions while maintaining and improving the system. In 2021, our flood team issued 5 flood messages. 8195 8th Line, Utopia, ON, LOM 1TO • 705-424-1479 admin@nvca.on.ca www.nvca.on.ca Page 112 of 206 14.f) Minutes of Orillia Public Library Board meeting held on Wednesday,... ORILLIA PUBLIC LIBRARY BOARD- MONTHLY MEETING WEDNESDAY JANUARY 26, 2022 at 3:30 p.m.via ZOOM Purpose Statement We are a gathering place to share expertise,support learning, inspire connections and create possibilities for everyone. ELECTION OF BOARD CHAIR-B. Sullivan, CEO MOTION 5 min CONVENING OF THE MEETING-Board Chair 1. "We acknowledge that we are on the traditional territory of the Chippewas of Rama First Nation, a member of the Three Fires Confederacy,which includes the Odawa, Potawatami, and Ojibway people. We honour them for having lived here, and cared for this land,from time immemorial.We recognize the many contributions that the Original People have made, and continue to make,to this region. We appreciate the opportunity to live,work and play in this beautiful place." 2. Call to Order—Notice and Quorum 3. Approval of the Agenda MOTION 5 min 4. Disclosure of Pecuniary Interest and General Nature Thereof CONSENT AGENDA MOTION 5 min 1. Approval of the Minutes of the December 1, 2021 Regular Meeting 2. Reports for December 2021 a) CEO Report b) Children&Youth Services c) Corporate and Operational Services d) Information Services e) 4th Quarter Statistical Report 3. Correspondence a) January 3, 2022,from R. Cadeau,City of Orillia re: Meeting Schedules&Election of Chair 2022 DISCUSSION AGENDA 1. Business Arising from the Minutes a) Strategic Plan Update 5 min b) Fines/Fundraising Update MOTION 5 min 2. Reports of Board Committees and Representatives a) Finance Committee—November 2021 Financial Statements MOTION 5 min Board Approval re:Vision Coverage MOTION 5 min 3. New Business a) 2022 Meeting Dates Schedule/2022 Closures MOTION 2 min 4. Announcements 2 min 5. Adjournment 1 min PLEASE NOTIFY SECRETARY AT 705-325-2338 IF UNABLE TO ATTEND Page 113 of 206 14.f) Minutes of Orillia Public Library Board meeting held on Wednesday,... ORILLIA PUBLIC LIBRARY BOARD MINUTES OF DECEMBER 1, 2021 MEETING A regular meeting of the Library Board was held via Zoom commencing at 3:33 P.m. PRESENT — BOARD — K. Seymour, Chair; C. Seiberling-Spriggs, Vice-Chair; C. Allman; M. Edwards; D. Elder; P. Hehn; G. McCorkell; R. Stevens; D. Watson STAFF — B. Sullivan, Chief Executive Officer K. Absalom, Director of Information Services M. Robertson, Director of Corporate and Operational Services M. Wilkinson, Director of Children's&Youth Services A. Lambertsen, Coordinator of Circulation Services D. Caschera, Emerging Technologies Librarian T. Chatten, Recorder ABSENT — M.Ainsworth; R. Greenlaw CONVENING OF THE MEETING Land Acknowledgement Statement — K. Seymour read the Library Board's statement. Call to Order — Notice and Quorum — K. Seymour called the meeting to order. Approval of the Agenda MOTION*2021:59 Moved by D. Watson, seconded by P. Helm that the Orillia Public Library Board approve the Agenda of the December 1, 2021 meeting. CARRIED Disclosure of Pecuniary Interest and General Nature Thereof— none CONSENT AGENDA P. Helm commented on the diversity committee recently formed by the City, she asked if M. Robertson would be interested in sitting on this committee, and believes it to be a good fit for the Library. Safety/security incidents in the Library have been included in previous reports to the Board to keep them informed, with Covid closures there have not been as many. There has been good media coverage of Library services this past month. B. Sullivan reported on the fundraising drive in November which raised $15,8o8 for the Makerspace initiative. Staff are also getting ready to participate in the Christmas Farmers Markets. M. Robertson reported on the many changes in the department's staff of ten this past year with some great new additions. Page 114 of 206 14.f) Minutes of Orillia Public Library Board meeting held on Wednesday,... K. Absalom commented on the launch of 20 mobile hotspots with iPad kits focused on seniors with limited experience, offering training appointments with D. Caschera to begin next week with one-on-one tech support. M. Wilkinson mentioned the in-person programming with pop-up in the park and downtown storywalk. Fourteen businesses participated with story pages in their windows to make this event a success. Winter reading club started today, with high demand. MOTION#2021:6o Moved by R. Stevens, seconded by D. Watson that the Consent Agenda of the December 1, 2021 meeting be adopted. CARRIED DISCUSSION AGENDA BUSINESS ARISING FROM THE MINUTES Strategic Plan Update — The CEO reported that there was a workshop held recently with staff and Board attending to discuss the proposed strategic plan, based on survey results, the previous strategic plan, and information gathered in the service review process. Another meeting of the committee is scheduled for December 9, 2021 to discuss the results of the workshop. REPORTS OF BOARD COMMITTEES AND REPRESENTATIVES Finance Committee — Monthly statements for October 2021 were presented for Board review and discussion. MOTION#2021:61 Moved by C. Allman, seconded by R. Stevens that the Orillia Public Library Board receives the October 2021 Financial Statements as presented. CARRIED 2022 Budget Update — The CEO commented on the long process and will be better prepared for next year having now gone through the budget deliberations. There was also good media coverage around the budget, with support from our Board representatives on Council. Budget asks were reviewed for Board information and discussion. MOTION#2021:62 Moved by P. Helm, seconded by C. Seiberling-Spriggs that the Orillia Public Library Board implement the recommendations of the Finance Committee from the November 22, 2021 meeting, with an operating budget increase of$1o8,400 over 2021. And further, that the Library funds half of the new sorter using reserves, and the City of Orillia will fund the other half using their reserves. CARRIED Community Relations Committee — Fundraising Update — The CEO provided a report for Board information and discussion of fundraising opportunities ongoing and upcoming. The fundraising efforts have been well received by both patrons and staff, giving tangible proof of the Library's value to the community. Page 115 of 206 14.f) Minutes of Orillia Public Library Board meeting held on Wednesday,... OLS Representative — D. Watson prepared a report for Board information following a meeting attended on November 16, 2021. ANNOUNCEMENTS — As this will be the last meeting of the year, the Board chair expressed her thanks to everyone for their good attendance which helps to show ongoing board support. Comments received in the community for all our hard work and ability to pivot to provide great service have been positive. December 6 the Library will introduce more hours of opening. Looking forward to seeing everyone in January 2022. Adjournment at 4:15 p.m. BOARD CHAIR CHIEF EXECUTIVE OFFICER Page 116 of 206 14.f) Minutes of Orillia Public Library Board meeting held on Wednesday,... Board Report December 2021/January 2022 (January 2022 Meeting) Prepared by Bessie Sullivan, CEO Service Recovery On December 61" the library resumed its regular hours except for Sundays. With the acceleration of the Omicron variant by early January we began to experience staffing shortages and on January 6t" we had transitioned to an enhanced version of curbside that has more to offer than our first model. This service can be run with fewer staff members, so we are able to keep our doors open. We are planning to stay with our current structure until January 31. The Directors and I will be meeting on January 27th to assess staffing levels and next steps. We are hesitant to plan too early as information is changing on a regular basis. Media Jan. 6 https://www.oriIliamatters.com/local-news/library-forced-to-turn-page-move-to-express- pickup-service-4925580 Jan. 14 https://www.oriIIiamatters.com/local-news/oriIIia-public-library-city-centre-open-as-warming- centres-4955634 Jan. 17 https://www.orilliamatters.com/local-news/city-strikes-group-to-deal-with-security-concerns- at-library-other-areas-in-city-4965022 Jan. 20 https://www.oriIliamatters.com/local-news/city-offering-two-warming-locations-amid- extreme-cold-weather-4974604 Professional Development I attended networking meetings facilitated by the Ontario Library Service on December 2, 2021 and January 20, 2022. These meetings give library CEOs an opportunity to discuss common issues. Also, the Ontario Library Service Consultants provide updates on legislation, initiatives, programs, and services. Page 117 of 206 14.f) Minutes of Orillia Public Library Board meeting held on Wednesday,... On December 3rd I attended AMPLO's (Administrators of Medium Public Libraries of Ontario) quarterly meeting. There was a mental health aspect to the meeting called "Emotional Wellbeing for Leaders." On December 171h I participated in a Staff Burnout & Stress Webinar facilitated by Ryan Dowd of the Homeless Training Institute. On January 27, 2022, consultants from the Ontario Library Service are hosting a networking meeting for new CEOs and CEOs new to their positions. Human Resources On December 71h Melissa Robertson and I spoke to Sheena Jamieson who is the Social Worker at the Halifax Public Library. She was extremely helpful and sent us several resources including jobs descriptions for her and the staff that report to her and templates for emergency planning. She also gave us contact information for several library social workers across Canada. Barrie Public Library has also shared their Social Worker job descriptions and Kelly Seymour has contributed a job description from New Path. Facilities On November 30, 2021, and January 10, 2021, 1 met with Tyler Hunt, Superintendent, Property &Assets at the city. We meet periodically to discuss facility issues and concerns. Library Partnerships On December 151h I was given a tour of the Orillia Museum of History and Art. They are eager to partner with us when we can do so again. I spoke at a Kiwanis lunch on December 14, 2021. They invited me to talk about Ozobots as they had donated money to buy them. I gave them a demonstration of how they work and gave them some time to try is themselves. Strategic Plan On November 29, 2021, TO and Beth Ross and Associates conducted a strategic planning workshop for all staff and board members who could attend. The Ad hoc committee met on Dec 9, 2021, to discuss a rough draft that the consultants had prepared based on the workshop. It was agreed that I would take the draft back to the management team and the process would continue after that meeting. The management team met on December 14, 2021 and looked at the supplied draft as well as the previous strategic plan, the service review, Page 118 of 206 14.f) Minutes of Orillia Public Library Board meeting held on Wednesday,... the security audit, the digital strategies plan and the business. I supplied the consultants with our findings and asked if they could help us with action items and measurables. On January 11th, 2022,the committee met to discuss the next draft of the strategic plan. Some edits were suggested and then the draft went to the board for their feedback on January 14, 2022. Grants I submitted a grant application to Ontario Hydro- Building Safe Communities on December 12, 2022. 1 submitted a grant application to Young Canada Works on January 21, 2022, for summer student positions. City of Orillia Early in January the city offered us some surplus staffing that they had because of laying off people from the recreation centre. In discussion with Kelly, we suggested that they use their staff to set up a warming centre using city staff. The initiative ended up being coordinated by Information Orillia. On January 17, 2022, city council voted to allow the city to form a working group to investigate the scope of the Outreach Worker position. The library will have representation in this group. We have provided the city with, articles, research,job descriptions, and our incident logs going back to 2014. Page 119 of 206 14.f) Minutes of Orillia Public Library Board meeting held on Wednesday,... REPORT OF THE DIRECTOR OF CHILDREN'S AND YOUTH SERVICES November/December 2021 Submitted by Meagan Wilkinson Total Reference interaction: 1151 (November) and 1085 (December) Total RA interactions: 438 (November) and 364 (December) Total community members reached via programs: 43* (November) and 281 (December) *note that this number does not reflect engagement with our Downtown Storywalk as this was a program that we were not able to extract numbers from. Tell Our Story CYS often uses in-person marketing for our programs and services. This has been particularly significant during the pandemic while many parents are taking breaks from social media. CYS staff share their programs with the rest of the department so that all can communicate and recommend the services that best meet the needs of each family. This has resulted in reaching families who would otherwise not have heard about the programs we were offering. We received a complimentary email from a staff member from Barrie Public Library who has heard of the great services offered by OPL (see accompanying email). Our patrons are great advocates! Transform Service Delivery Sam McLean led the virtual Battle Bookclub on November 20th, which gives access to a version of the Battle of the Books program to kids who do not have the opportunity to participate in the school edition. November's book club focused on the Fantasy section of the Battle list. Bookclub kits were available for pick up in October. Each kit holds a book from the fantasy list and activities that complement the genre. 11 tweens attended, with 7 of the participants returning from the March 2021 Battle book club. Participants particularly enjoyed giving each other book recommendations and the emoji book title challenge. ED1 1 Answer: Airborne 1 Page Page 120 of 206 14.f) Minutes of Orillia Public Library Board meeting held on Wednesday,... We partnered with 14 downtown businesses to participate in a Downtown Storywalk from November 23rd — November 30th. Our goal was to encourage families to follow the story Is Everybody Ready for Fun? by Jan Thomas along Mississaga St with the pages of the book placed in the windows of downtown businesses with the expectation that this will bring foot traffic to our unique and vibrant downtown stores during vital holiday shopping time. Families began at the Library and then followed the storywalk map down Mississaga St to Front St and then back up the other side of Mississaga St, ending near the library. Families could enter to win prizes the OPL has purchased from various local downtown businesses. This fun activity promoted both the importance of families reading together and the importance of shopping local. We had quite a bit of positive feedback from those who participated both as businesses and as readers. t� kA m 1 1 Irr Did the walk this morning for a bit of exercise.Great book for young kids,that they can get involved in,and do the activities as well to fol I ow the story.Will be a fun book to buy and give to our grand kids„ages 4,21/2, and 1. 2 1 P a g e Page 121 of 206 14.f) Minutes of Orillia Public Library Board meeting held on Wednesday,... Hello, We just wanted to say -,-.,-e i7ad so much fun or tl~e story vial kdowntown. My 2 sons wanted to submit their favorite part of the story. Finn Brunton "my favorite part was at the end ,. hen the chicken said great idea,then they all nappet Well Brunton "my favorite part of the story wasjumped on chicken sofa" Thank you again for setting this up. Julia Crawford ti A: We partnered with the Gilda Club to bring back the popular virtual Worry Creature program. Erin Damery assisted with the program by reading out questions and comments from the participants. 12 children and their caregivers attended. On November 5t" and December 8t", we hosted 20 Orillia Secondary School students from the Life Skills class. Students have been attending the library monthly to select books with their educators as part of their class routine. This is a great opportunity for us to engage with high schoolers in a quiet setting to find reading materials that fit their needs without judgment. 3 1 Page Page 122 of 206 14.f) Minutes of Orillia Public Library Board meeting held on Wednesday,... Upon their second visit, there was a noticeable difference in the comfortability of students with the physical space and the library staff. In lieu of a Winter Reading Club and back by popular demand, on December 1st CYS launched our Limited Edition Winter Surprise Bags. This was only to run until January 8th, however, it has seamlessly extended while our services have been altered. This program works similarly to our original Surprise Bag program with families and teens filling out a form to give us information on what they are looking for. We added in a family winter activity, a book recommendation snowflake, and a sweet treat. We also added the option of receiving a book on a winter celebration, such as Chanukah, New Year, Kwanzaa, or Christmas. In December we completed: Kids Surprise Bags: 80 Teen Surprise Bags: 9 11 � a�4GERsauR, '� b.J ho'cAu.IfilMik r 'A lik-4W bpi" Returned snowflakes Typically in November/December, CYS runs a popular Gift Making party. However, this year we revamped this program to create a Take and Make edition. Each kit came with several gift- making activities for kids to create gifts for family and friends from the safety of their own homes. 60 kits were assembled and were gone within days. A smaller-scale teen version saw 15 kits taken. CYS restarted Family Department Scavenger Hunts in December. These self-directed literacy- based activities are a fun way for families to engage with each other while also learning about our collection. Our Scavenger Hunts promote an area or collection in the department, encouraging families to explore. Each month, we draw one completed Scavenger Hunt for a prize. In December we ran the following Scavenger Hunts: Birding in the Family Department (62 completed) Most popular books in 2021 (Winter Break Edition)(47 completed) We had 2 educator book bundle requests. 4 age Page 123 of 206 14.f) Minutes of Orillia Public Library Board meeting held on Wednesday,... Support Learning and Growth We opened limited seating in the Family Department in November. This allows families to engage in literacy activities together while in the library. This was welcomed by many families who enjoy taking a moment to share a story together in the Family Department. Connect People to Resources A Hanukkah display was created in the side window of the Family Department throughout the 8 days of this celebration. Each evening a candle was "lit". A display of children's books was arranged around the display. There were 2 great outcomes from this display. The first was community members who celebrate Hanukkah reaching out to tell us that they were excited to see themselves reflected in the library. The second was the opportunity to see that we needed an update of newer Hanukkah books, which were promptly purchased. 4.. - w_ h:Jj Ir s H Instagram continues to be a place to connect with teens. Instagram followers: 609 (November) and 619 (December) 5 Page Page 124 of 206 14.f) Minutes of Orillia Public Library Board meeting held on Wednesday,... Enhance Our Capacity Meagan Wilkinson created and emailed 8 Not Myself Today staff emails. Erin Damery and Marika Fox attended DEI committee meetings in November and December. CYS had a department meeting on November 3rd to prepare for November and December programs. Meagan Wilkinson attended a Simcoe County Libraries meeting on December 16th to discuss a collaborative program for Black History Month. The information was passed along to the DEI Committee who will be liaising with this group. Samantha McLean finalized the teen volunteer program to be launched in January. Erin Damery presented her session on "Programming with a Family Lens" at the Child and Youth Expo. Approximately 100 participants attended this in-demand session. CYS staff were grateful and excited to attend the virtual Child and Youth Expo led by the Ontario Library Association on November 2nd and 3rd. Please see the accompanying document for staff descriptions and thoughts. 6 1 P a g e Page 125 of 206 14.f) Minutes of Orillia Public Library Board meeting held on Wednesday,... Child and Youth Expo Thoughts 1. Youth Collections: Curation vs Cancellation • Curation: to take charge of or organize a collection • Cancellation: the act of cancelling something that has been arranged or planned • Depending on your library and its location, you will have different responses to the needs of your community • The generation gap will probably always be an issue when it comes to some people thinking some material in the collection is inappropriate or offensive "that's just how it is 11 • Library staff act as coordinators, champions and leaders • Libraries can usually note gaps in services in the community (shelters, food banks etc ) and call upon the right people for those gaps • Its so important to have diversity that we highlight, even if (in my opinion, especially if) we don't live in a diverse community • The Canadian Federation of Library Association support and promote the universal principles of intellectual freedom as defined in the Universal Declaration of Human Rights (fun fact) • Collections get shuffled and evolved all the time, which is a positive evolution *must have equity* • The level of accessibility needs to be adhered to and maintained • Some people get offended or upset by certain material in the collection (2SLGBTQ+, etc) but you cannot "cancel" culture, it already exists.The better and more positive approach the more strides we as a human race can make • Just because a book is challenged, doesn't mean it's not good... often it's too good • How do we promote more diverse books? Programming, open to conversations with people, book displays 2. Best Bets Some Non-Fiction titles • Canadian Kids Guide to Outdoor Fun, Helaine Becker *YES • Follow Your Breath, Scot Ritchie *NO • Gardening with Emma: Grow and Have Fun, Emma Briggs *NO • Powwow:A Celebration Through Song and Dance, Karen Pheasant-Neganigwane *YES • The Disability Experience: Working Toward Belonging, Hannalora Leavitt *NO • How to Become and Accidental Activist *YES • Why Does My Shadow Follow Me? *NO We Need to Talk About... • Borders, Thomas King *YES 7 age Page 126 of 206 14.f) Minutes of Orillia Public Library Board meeting held on Wednesday,... • Carry On: Poetry by Young Immigrants *YES • My Body in Pieces, Marie-Noelle Hebert *NO Strong Women Titles • The League of Super Feminists, Mirion Malle *NO • If I Tell You the Truth, Jasmin Kaur *NO 3. The Role of Reviews and Other RA Strategies • Canadian Review of Materials is an online book review journal, put out weekly, it's free • The CRM chooses books to be reviewed is the author, illustrator, translator, or publisher is Canadian • One way to identify a good book is question its shelf life. Is it "fluff" (which has its place too) or will it be valued and resonate with readers for years to come? • You MUST know what's in the collection to be a good RA o Consult library blogs, GoodReads, Nancy Pearl's 4 Doors TEDx 4. First Nations Communities READ Presented by Nancy Cooper, First Nations Consultant • Goodminds.com is the official wholesaler for the FNCR program • Nancy gave book reviews for her favourites... (*NO if OPL does not have it, *YES if we do) o Nuttah & Kitchi: National Indigenous, Sandra Samatte *NO o Nattiq and the Land of Statues, Barbara Landry *ebook o If you Want to Visit a Seagarden, Kay Wiseman *ebook o We Learn from the Sun, David Bouchard *YES o When we are Kind, Monique Gray Smith *YES o The MostAmazing Bird, Michael Arvaarluk Kusugak *ebook o Swift Fox All Along, Rebecca Thomas *YES o The Strength of His Hair, *ebook o The Sasquatch, The Fire and the Cedar Baskets, Joseph Dandurand *ebook o Raven, Rabbit, Deer, Sue Ferrell Holler *YES o Please Don't Change My Diaper, Sarabeth Holden *NO o Nibi is Water, Joanne Robertson *YES o Life Cycles of Caribou, Monica Ittusardjuat *NO o Kamik Takes the Lead, adapted from memories of Darry Baker *NO o Its a Mitigl, Bridget George *NO o I am Loved, Mary and Kevin Qamaniq-Mason *** NO (this book comes highly recommended, foster care perspective) 5. Middle Grade Book Bonanza • Differences between middle grade and YA collections 8 1 P a g e Page 127 of 206 14.f) Minutes of Orillia Public Library Board meeting held on Wednesday,... o Middle grade books tend to focus on smaller (not necessarily less meaningful) issue like friendship, family relationships, school o Middle grade books have a sense of wonder and "ah".. the plot moves along quicker, readers need to be able to "hear" the voice of the characters, so snappier dialogue is appealing o YA themes look at broader world issues, having more of an edge to them, less innocence o Young readers are very intelligent, very capable of understanding nuance ideas. Their voices are important, even if/when they don't have the vocabulary to skills to articulate it themselves. • What shouldn't be in middle schoolbooks... o Books should have the possibility to be everything and anything! o Violence is a delicate line, obviously no place for hatred, racism, homophobia o Often parents will ask if a certain book is appropriate for their child, be careful what you say here... people have different comfort levels, life experiences, and views on the world so what is appropriate for one 7 year old, might not be appropriate for another 7 year old • What resources/tools can we use to engage hesitant readers? o Reminder for them (or parents/teachers) that patience and perseverance is needed o Graphic novels!! These get such a bad reputation, but are often the best to get reluctant readers engaged o Suggest audiobooks, often this different (often forgotten about) format will engage people... and it's still reading!! o Trying to find books that have been made into shows or movies might appeal o Suggest making it a group activity (reading to a family member, starting a book club with friends). Some people don't enjoy the typical quiet and alone style of reading o Remember... there's no shame in your choices! This session was presented by Nancy Cooper, First Nation Consultant for Ontario Library Service. First Nations Communities READ promotes a community-based approach to reading, intergenerational storytelling, and knowledge transmission. Nancy went through several different First Nations/Metis/Inuit created titles of picture books and junior fiction. The biggest take away I have from this session is the importance of being mindful of the books we use in our daily interactions with our community members and the importance of highlighting books by First Nations, Metis, and Inuit creators in our RA and displays. This needs to go beyond highlighting these works for big 'event's such as Truth and Reconciliation Day, First Nations Public Library Week, and Canada's Indigenous History Month. I was pleased to see that OPL owns quite a few of the books Nancy recommended, however there are two titles that she raved about which we do not own and maybe we should: It's a Mitig! by Bridget George and 1 am Loved by Kevin and Mary Qamaniq-Mason. It's a Mitig! Incorporates Anishnawbe words with English in a simple rhyming verse that is not overwhelming for the reader. I am Loved was written as a gift for Inuit children in foster care 9 1 P a g e Page 128 of 206 14.f) Minutes of Orillia Public Library Board meeting held on Wednesday,... by two foster parents. Nancy also recommended the American blog "American Indians in Children's Literature" by Dr. Debbie Reese. She descirbes this blog as taking a critical lens at representations of Indigenous people/characters in children/YA books. Upon a cursory glance it looks as though this blog will be useful in our RA interactions. 6. Programming with a Family Lens This session was presented by our very own Erin Damery and former CYS Director Sarah Papple. Erin and Sarah explained the process of transforming the Children's Department into the Family Department and how this change was done with intention and the goal of better serving the community of Orillia. This process involved moving away from traditional, rigid, age-based programming to a more flowy, wider range of ages programming that really became intergenerational and saw all members of a family engaging together with the library space. I found this session to be very informative for me and am extremely happy to have attended it as I believe it has helped me as a new staff member better understand the history of the department and the hard work that went into creating the space/environment I see today. The move from having all registered, age-based programming to more programming done within the department itself allows for adults with children of various ages to all engage together in a fun and dynamic way, while also allowing non-card holders to engage positively with the library. The fact that many families would coordinate with each other to meet up at the library and spend their family time engaging with the space speaks wonders to the positive work that was being done by library staff. I am even more excited to introduce in-department programming back into the Family Department! I think bringing back the monthly scavenger hunts would be a great way to ease the public (and us!) back into providing in person programming within our space. We could keep it simple and recycle some of the popular hunts we have run in the past. 7. Mirrors and Windows: 2111 Century RA for Teens YA book titles and trends shared (30 book talks) —we own several of the titles TAKE-AWAY. Allowed for better talking points for some of the YA books that we JUST introduced into our collection; also highlighted some strategies as to how to approach teens with reader's advisory questions 8. Teacher Librarian Spotlight—Crisis/Opportunity: Making Meaning with Youth in Digital Spaces Alanna King, a teacher-librarian, shared many digital tools that she had used to connect with high school students while teaching online over the last 2 years. TAKE-AWAY. Google Jamboard is a tool that I plan to use during my next virtual book club (it will allow kids to showcase their opinions in real time to all participants —anonymously); I also loved her Virtual Book Club website (showcasing the White Pine books from the Forest of Reading) that encouraged interactions with the text through makerspace assignments (only affirmed my Battle of the Books — OPL Book Club goals were definitely feasible as an in-house 101Page Page 129 of 206 14.f) Minutes of Orillia Public Library Board meeting held on Wednesday,... program, separate of the school battle of the books) —examples of assignments make a comic, answer an advice column, make an avatar, share a recipe that you made etc. 9. Representation vs. Tokenism in Youth Literature A panel of authors and library staff from diverse backgrounds and experiences shared their opinions regarding authenticity and tokenism TAKE-AWAY. The importance of an authentic lens being used by authors to tell stories from different voices and often-underrepresented populations (and to know what titles these are in our collections); working on how to talk about 'older books with less representation and exclusive/prejudicial language' and how to still include them as education opportunities 10. Youth Program Brain Hurricane A facilitated brainstorm session with different formats, themes and ages for programming inspiration. TAKE-AWAY. I would really like to do this with our OPL team in order to see if we can come up with some new and innovative programming ideas for the community that we serve 11. Let's Screen About It This session looked at how to protect children's rights online. Access and parent support are key ingredients when it comes to kids success. However, access is a gender/race/class/disability issue. For the last 2 years, screens have played a prominent presence. Screens are used for play, leisure, and social well-being. Again, lack of access results in a lack of play and leisure for kids during this time. My takeaway is reflecting on how we can increase access to technology and reflecting on how we can incorporate digital literacy into our programs. 11 1Page Page 130 of 206 14.f) Minutes of Orillia Public Library Board meeting held on Wednesday,... REPORT OF THE DIRECTOR OF CORPORATE AND OPERATIONAL SERVICES November and December 2021 Professional Development November 3, 2021 Melissa attended 3 panel discussions at the Charity Village Annual Conference and Awards. • Languishing, Exhausted, and Burnt Out: How Non-profit Employers Can Better Support Staff in Uncertain Times. • Diversity, Equity, and Inclusion in the Non-profit Sector: How Can Non-profits Create More Equitable Workplaces? • Post-Pandemic Fundraising and Beyond: Innovations in How Non-profits Raise Money. Melissa also attended the GoToWebinar, Half the Victory: Preparing for the Opioid Crisis: The Kalamazoo Public Library (KPL) took a proactive approach to preparing for opioid overdoses in the library. In less than a year, KPL staff learned about the liability laws regarding life-saving overdose drugs (Naloxone), lobbied to change those laws, hosted a "Drug Take-Back Day," joined a county-wide task force on the issue, and organized overdose awareness training and administration of Naloxone for the staff. November 18, 2021 Melissa attended the GoToWebinar, How to Stop Overthinking and Start Raising Money Online: Mary Barroll and Daryl Hatton discuss the widespread myths of crowdfunding that limit the revenue potential and stop non-profits from successfully engaging their communities in advocacy and giving. November 19, 2021 On behalf of the EDI Committee Melissa spoke with Dale Boyle of Safer Spaces to learn more about their 2S-LGBTQ+ Inclusive Workplace Training. OPL is exploring online training options. November 22, 2021 Jennifer Ward began her first day as the newest part-time Circulation Clerk. Jennifer is a recent Lib Tech graduate with experience at Ramara Public Library. She is very excited to become part of the OPL team. December 17, 2021 Melissa attended a webinar called Burnout & Stress: In case 2021 is as bad as 2020, hosted by infamous Homelessness Sensitivity Training expert, Ryan Dowd. l � _) age Page 131 of 206 14.f) Minutes of Orillia Public Library Board meeting held on Wednesday,... Programming November Emily Sullivan assisted with promotional materials for the fundraising campaign. She used Canva to create a branded approach utilizing repetition and answering questions that people have had regarding donations. More than 50 posters (featuring a QR code taking users directly to the donation page) were displayed throughout the library and bookmarks (also featuring the QR code) in every available book. November 4, 2021 Three Orillia Secondary School Life Skills classes came to the library to experience registering for a new library card, chooses some items to check-out, and learn how to use the library and our resources. November 18, 2021 The EDI Committee met to discus planning for the holiday season and to discuss the #ITSTARTS Campaign —do we want to be Community Champions for 2022 campaign?The Committee also identified Safer Spaces as a potential resource for staff 2S-LGBTQ+ sensitivity training. November 19, 2021 Melissa met with Janette McGee of the YMCA to discuss booking our program rooms to offer Immigration Services and Youth Services out of the library 1-2 days a week. We also talked about ways we could help one another when they are on-site. Their program is tentatively scheduled to begin in Feb 2022. This is a social service and may operate out of our spaces. YMCA requires Proof of Vaccination to access these services. December 6-12, 2021 Typical Week Survey. Statistics collected to reflect average week use. The stats will be compiled and used for the annual survey in Spring 2022. December 8, 2021 Emily Sullivan attended the #ITSTARTS Community Champions meeting as a representative of the EDI Committee. In 2022 OPL will become ITSTARTS Champions along with groups like, the OPP, Georgian College, and other Simcoe County Libraries. OPL will be responsible for a week- long. Anti-racism, social media campaign in March 2022. Safer Spaces Training was approved to begin in Jan/Feb 2022. December 15, 2021 OPL participated in the Orillia Farmer's Market Holiday Market. We sold OPL swag and cool holiday items made in our Maker Space as an extension of our November fundraising campaign. The Holiday Market scheduled for December 22 was cancelled due to updated C19 restrictions. OPL decided to continue to sell these items at the circ desk. Market sales raised $957. 2 1 P a g e Page 132 of 206 14.f) Minutes of Orillia Public Library Board meeting held on Wednesday,... December 16, 2021 The EDI Committee met to discuss the 2022 calendar. We identified "cause months" and cultural holidays throughout the 2022 year to identify what OPL might like to highlight and/or participate in. There was also an update on #ITSTARTS planning for march and Black History Month planning for February. Stats NOVEMBER 2021 Orillia Public Library November 2019 November 2020 November 2021 Checkouts and renewals 24,671 24,408 20,980 Holds Placed 2,539 3,618 3,687 Holds Arrived 3,947 4,852 4,883 Gatecount: daily mean 903 314 368 Chippewas of Rama First Nation Borrower Type Number of members* Number of members Check Outs + borrowing Renewals December 1, 2021 Nov. 1-30, 2021 Nov 1-30, 2021 CRFN Adult 5 3 74 CRFN Child 0 0 0 CRFN Youth 1 0 0 E-Access 1 N/A N/A Total 7 3 74 Severn Township Borrower Type Number of members* Number of members Check Outs + borrowing Renewals December 1, 2021 Nov. 1-30, 2021 Nov. 1-30 2021 Severn Adult 606 265 2,498 Severn Child 148 40 449 Severn Youth 19 7 21 E-Access 61 N/A N/A Total 834 312 2,968 3 1 P a g e Page 133 of 206 14.f) Minutes of Orillia Public Library Board meeting held on Wednesday,... Oro-Medonte Township Borrower Type Number of Number of Check Outs and members* members Renewals borrowing December 1, 2021 Nov. 1-30, 2021 Nov. 1-30, 2021 Oro Adult 700 313 2,613 Oro Child 151 29 307 Oro Youth 23 7 40 Oro Housebound 1 0 0 E-Access 115 N/A N/A Total 990 349 2,960 DECEMBER 2021 Orillia Public Library December 2019 Dec 2020 Dec 2021 Checkouts and renewals 21,549 26,816 22,136 Holds Placed 3,261 3,988 31496 Holds Arrived 3,832 5,243 41695 Gatecount: daily mean 802 314 330 Chippewas of Rama First Nation Borrower Type Number of members* Number of members Check Outs + borrowing Renewals January 1, 2022 Dec. 1-31, 2021 Dec 1-31, 2021 CRFN Adult 5 2 64 CRFN Child 0 0 0 CRFN Youth 1 0 0 E-Access 1 N/A N/A Total 7 2 64 41 ' age Page 134 of 206 14.f) Minutes of Orillia Public Library Board meeting held on Wednesday,... Severn Township Borrower Type Number of members* Number of members Check Outs + borrowing Renewals January 3, 2022 Dec. 1-31, 2021 Dec. 1-31 2021 Severn Adult 619 273 2,555 Severn Child 153 44 369 Severn Youth 19 6 17 E-Access 60 N/A N/A Total 851 323 2,941 Oro-Medonte Township Borrower Type Number of Number of Check Outs and members* members Renewals borrowing January 3, 2022 Dec. 1-31, 2021 Dec. 1-31, 2021 Oro Adult 722 299 21589 Oro Child 153 29 227 Oro Youth 28 11 39 Oro 1 0 0 Housebound E-Access 128 N/A N/A Total 1032 339 2,855 Incidents November 9, 2021 Formal discussion with a patron about wearing his mask properly in the building. November 19, 2021 A patron was rude and non-compliant with Chanel Craigie as she tried to enforce mask rules. He was clearly looking for an argument and was rude/offensive with our staff. Eventually, he left on his own. 5 J ' age Page 135 of 206 14.f) Minutes of Orillia Public Library Board meeting held on Wednesday,... November 26, 2021 Patron acting erratic and rude with staff, was asked to move out of CYS which he did. Later he was spotted mask-less eating in the Mezzanine, when Meagan and Melissa approached to tell him no food, he immediately assumed he was being asked to leave and went into a loud rant. He self-ejected, yelling and swearing as he exited the building. November 27, 2021 Same patron was rude and swore at patrons while making a mess in the public washroom on the 2" floor (ashes and dirt all around the toilet). This incident was reported after he had been served his suspension. November 30, 2021 Same patron swore at, made aggressive movements toward, and threatened violence against a staff member (Daniel Caschera) while being served a 30-day suspension by Melissa and Daniel. After threatening violence, his suspension was extended to 6 months. We have not seen since November 30. December 6, 2021 Kelli and Melissa suggested that two male patrons - who were acting erratically and attempting to go into a single-use bathroom together - leave the building. Suspected drug-use. They complied. December 16, 2021 A mask-less couple entered the library and moved around each department removing their masks. They were first encountered at the doors coming in and were told by five different staff members to wear their masks. The CEO had to be called and they complied. 6 age Page 136 of 206 14.f) Minutes of Orillia Public Library Board meeting held on Wednesday,... REPORT OF THE DIRECTOR OF INFORMATION SERVICES November/December 2021 Submitted by Kelli Absalom Strategic Priority: Support Learning and Growth LIBRARY PROGRAMS AND SERVICES Remembrance Event ' Jayne Turvey organized a special Art of 1 Remembrance window exhibit. The community The Art of was invited to view paintings by local Remembrance Artist Don Ward, original wartime Remembrance posters, and memorabilia from local military t A collectors through the Library windows from the courtyard. 2021 marked 100 years of the _ Remembrance Poppy in Canada. As we were ! a once again unable to present our award-winning in-house Remembrance Event this year due to COVID-19 restrictions, we invited local schools, seniors' homes and the Orillia Youth Centre to �� .'_ create poppies of different sizes and materials which were also displayed on our windows. We also connected with local schools again this year to have students participate virtually through a series of YouTube videos which they interacted with using replica soldiers' paybooks. We provided 655 paybooks to seven local schools. A report from Jayne is attached outlining events in further detail. Take and Make Craft Kits Chanel Craigie offered two popular Take and Make Kits. The Snow Much Fun Take and Make included materials and instructions for two winter crafts including a candle holder and an ornament. The Card Making Take and Make gave patrons the opportunity to create beautiful handmade holiday cards. Both programs filled up very quickly and had a lengthy wait list. We received many positive comments including "Had a blast doing these!...Thank you so much for all you do at the Library". Books on Tap Our Books on Tap Book Club, led by Darrin Davis, met on Zoom and discussed "Daring Greatly" by Brene Brown in November and "The Truth About Stories" by Thomas King in December. Bite Size Book Club Our Bite Size Book Club, led by Darrin Davis, met on Zoom and discussed "The Cloven Viscount" by Italo Calvino in November. Page 137 of 206 14.f) Minutes of Orillia Public Library Board meeting held on Wednesday,... Bookworms Book Club Our Bookworms Book Club, led by Michelle Sinclair, met on Zoom and discussed "Becoming Ellen" by Shari Shattuck in November and "A House Without Windows" by Nadia Hashimi in December. Genealogy Club The Genealogy Club welcomed special guest speaker Fred Blair for a Zoom presentation entitled "Accessing Ontario Land Records for Veterans and Other Family Members". Fred shared information on how to access online Ontario land records for veterans of the American Revolution, the Napoleonic Wars, and the War of 1812, as well as other family members living in Ontario from 1791 and into the 2000s. Twenty-nine people attended. Strategic Priority: Transform Service Delivery COMMUNITY PARTNERSHIPS & OUTREACH We continued our partnerships with the La Cle French Conversation Circle and the Just Write Orillia writing group. Program facilitator Marie-Elise Perron of La Cle held eight meetings of the French Conversation Circle on Zoom, and Stephen Davids, MA, held four meetings of the Just Write Orillia group on Zoom. We continued with our book deliveries to local nursing and retirement homes. Darrin Davis oversaw volunteer book deliveries to eleven of our local nursing and retirement homes in November and December. Deliveries were made to Atrium Retirement Residence, Birchmere Retirement Home, Champlain Manor, Independent Suites, Leacock Retirement Home, Spencer House, Sundial Lakeview Retirement Residence, Trillium Manor, Tudhope Manor, Victoria House and Lake Simcoe Retirement Residence. We continue to receive feedback that residents are very appreciative of this service. I contacted the Wye Marsh Wildlife Centre in Midland about possible partnership opportunities, and they were pleased to provide two Family Day Passes which can be loaned out to our members. Passes can be borrowed year-round for 7 days, and each pass is valid for up to two adults and two children. Jayne Turvey attended a Zoom meeting hosted by the Simcoe Muskoka Literacy Network. Each group in attendance was given the opportunity to share information about programs and services offered. Dave Town donated a copy of his newest book, "Spanish Flu: Orillia's Ordeal in 1918" and kindly acknowledged Chanel Craigie and Jayne Turvey for their research assistance. (Acknowledgement attached.) Page 138 of 206 14.f) Minutes of Orillia Public Library Board meeting held on Wednesday,... We launched our ninth annual "Santa for Seniors" at the end of November which was once again wonderfully successful. Gifts were '�,' ''' purchased for all 140 gift tags that were hung on our Giving Tree in T F the lobby. Many thanks to community member Georgette Tanzi for all ' her efforts visiting local nursing and retirement homes to obtain the "le, tags and deliver gifts, as well as to Circulation staff, especially Patricia Hopkins, for keeping the parcels organized. We coordinated with The Sharing Place Food Centre once again this December to collect food donations. With COVID-19 restrictions in place, we also encouraged our patrons to drop items off directly to the Food Bank if possible. We collected over 140 pounds of donations at the Library. Staff got in the Christmas spirit in December by donning their "Ugliest Christmas Sweaters". Vaccine Passports With the province requiring QR codes as proof of vaccination, Information Services staff continued to be busy assisting over 200 local residents with downloading QR codes and providing complimentary printing. Many residents do not have access to a computer or printer, and we have received grateful thanks from those we have assisted. Strategic Priority: Connect People to Resources: Harness and share the potential of current technologies and our unique internet resources DIGITAL SERVICES 1-on-1 Tech Help Having access to digital resources continues to be important to patrons. Many individuals are looking for help finding new resources to stay informed and entertained, while others are learning how to access online resources for the very first time. Throughout November and December, Daniel Caschera provided 1-on-1 tech help to our patrons on many different topics which ranged from the basic steps of downloading library apps and registering accounts for e- resources, to more advanced tips and best practices for maximizing online access. Topics covered include: • Kobo eReader Introduction • MacBook Tips & Tricks • Computer Fundamentals • Cricut Vinyl Cutter Introduction • Google Photos Organization • Canva Graphic Design Tips & Tricks • Microsoft Word Formatting • iPad and Mobile Hotspot Introduction Page 139 of 206 14.f) Minutes of Orillia Public Library Board meeting held on Wednesday,... iPad Hotspot Kit Launch The rollout of the iPad Hotspot Kit collection in December was very successful. In the first month of availability 14 individuals expressed interest, and 9 kits were loaned out. The process begins with Daniel Caschera providing a 1-hour introductory lesson going over the basics of using the devices and signing into Library services such as Libby, Hoopla, Mango, and Linkedln Learning. Each patron left the Library confident in their ability to connect from home, and they are given staff contact information if further assistance over the phone is required. Makerspace Thanks to the generous funding from the November donation drive, the Library Makerspace began to expand available technology and services. Daniel Caschera installed and set up the new Glowforge Lasercutter and performed initial testing procedures. The Glowforge was used to create unique wooden OPL ornaments featuring the Library logo and an engraved photo of the building which were very popular at the December Christmas Market. Strategic Priority: Tell Our Story MARKETING AND PROMOTION We continued to market programs and services on all social media platforms and the webpage. We currently have 2,984 followers on our Facebook page, 2,482 followers on Instagram and 2,041 followers on Twitter. We continue to send weekly eNewsletters which provide information on virtual programs, service announcements, and digital resources. We currently have over 2,058 subscribers to the eNewsletter. STATISTICS November December Reference Questions 2241 2538 eResource usage 8899 10,045 Website Visits 18,558 15,332 Strategic Priority: Enhance our Capacity Chanel Craigie completed the Safer Spaces training which addresses the diverse needs of 2S- LGBTQ+ peoples by examining institutional barriers to inclusion. Page 140 of 206 14.f) Minutes of Orillia Public Library Board meeting held on Wednesday,... Remembrance Report Jayne Turvey Remembrance Week Poppy Display 2021 marks 100 years of the Remembrance Poppy in Canada. As we were unable to do our award-winning in-house Remembrance Event again this year due to Covid restrictions, a display was proposed to commemorate the Remembrance Poppy on the windows of the OPL lobby. Local schools, seniors' homes and the Orillia Youth Centre were invited to participate by creating poppies of different types, sizes, and materials. The display was up for three weeks around Remembrance Day. Participating in this community-wide display was: Birchmere Retirement Residence Oak Terrace Long Term Care Home Sundial Lakeview Retirement Residence Trillium Manor Victoria House Retirement Home Couchiching Heights Public School Harriett Todd Public School Lions Oval Public School Mnjikaning Kendaaswin Elementary School Monsignor Lee Catholic School Notre Dame Catholic School Orchard Park Public School Poppy mobiles organized by Chanel Craigie and made by OPL "Take and Make" Crafters The window display consisted of: -198 Poppies of all kinds, including knitted ones -58 different types of poppy artwork -52 rocks with poppies painted on them -2 large poppy wreaths created by the Orillia Youth Centre -A large, laminated poster board with dozens of poppies and photos of Chippewas of Rama First Nation Veterans, created by students and teachers from the Mnjikaning Kendaaswin Elementary School -23 pieces of original artwork done by artist and veteran, Don Ward -14 original posters in frames from World War I, World War II and Korea loaned to us by collector, Carl Black Display cases inside the lobby contained: -Airforce uniform display loaned to us by collector, Mark Cadeau -Poppy display with vintage poppies from 50+ years ago. -20 poppy mobiles Our display was covered by the following media outlets: -Kool FM Radio -CTV News Barrie -Orillia Today -Orillia Matters -Simcoe.com -SUNonline Orillia -Virgin Radio (I Heart Radio) Twelve stations across Canada in major cities — photo and story on their website. As part of our "interactive" activities during our annual Remembrance Event, we designed a replica soldier's paybook. Each student receives their own paybook which contains questions about local people and how war has affected them. To offer this activity virtually, videos were produced and uploaded to the OPL's YouTube Channel. Page 141 of 206 14.f) Minutes of Orillia Public Library Board meeting held on Wednesday,... The titles of the videos are: -People of Orillia -Orillia's "Dumbells": Soldiers of Song -The Orillia Championship Hockey Team who went to war -Orillia's participation in WWII -The World War II Soldier Seven local schools requested paybooks for their students so that they could participate. 656 paybooks were produced and delivered to the schools. The links to the videos were also offered to the local seniors' homes, and six homes played the videos for their residents on Remembrance Day. Estimated views for the videos for 2021 are: 750 views of each of the five videos. Some feedback from the schools: • Thank you, Jayne, for organizing this activity and keeping us informed. The videos are fantastic!I love that they are local stories. Thanks again, Page Kennedy, Notre Dame • 1 wanted to take a few minutes to reflect on this year's Remembrance Day. First of all, thank you once again for all that you do to honour our veterans. I have had the pleasure of visiting the OPL in person, with my students, in years past to take in the Remembrance Day events that you have organized. I hope that you realize just how impactful these events are. To bring learning to life for the kids is very challenging, but the OPL Remembrance Day event is always one that the kids remember fondly. This year, being able to collaborate on a window display was fantastic. When making our poppies, the kids were very proud to be working towards a common goal. We walked down to the Library on the 11 th to view our poppies, displayed beautifully with those of other schools. You could see the pride as they took in the window display. We were even inspired to decorate our own window(with poppies and doves surrounding the silhouette of a veteran with the message, "Lest We Forget). Thanks again, Jayne. We look forward to seeing you again soon, in person. All the best, Erin Bouchard, Grade 617 Teacher, Lions Oval PS • The students all fully enjoyed the presentation and stated that it was very informative. We definitely agree it is something that should continue as the students greatly benefit from this experience. They also liked the idea of their artwork being displayed. Barb Crowther, Monsignor Lee • I wanted to thank you for providing the Remembrance rocks for painting and the paybooks for the Grade 7 students at Harriett Todd P.S. I have participated in this partnership for several years now and every year, I see students engaged, interested, and enjoying the Remembrance activities you provide. This year, the rock painting was a new activity, and the students thoroughly enjoyed the process. But the BEST part was when we went for a community walk just before Remembrance Day and we just happened to go by the library and the kids saw their painted rocks in the window. They were delighted!! They also really wanted to go in the library, but because we are unable to do those types of trips right now, we had to accept our disappointment. Many students are aware of their public library, but some are not, so these activities are great to pique their interest in seeing more at the library. The activities also allowed for rich conversations about our community, veterans from our community and the impact of war on Orillia. Thank you so much for the opportunity to partner. I look forward to working together again soon. Sandi Bisset, Gr. 7 teacher, Harriett Todd P.S. Page 142 of 206 14.f) Minutes of Orillia Public Library Board meeting held on Wednesday,... Acknowledgements This book was written during the second biggest influenza pandemic in history, the COVID-19 outbreak of 2020-21. It closed our local library for six months (February-July, 2021), clearly demonstrating to me how important the library is to my research. You can only do so much online. Those Orillia newspapers on microfiche, that are only available by sitting in person in the library, are my go-to source for information. When the library did re-open, with shortened hours in July, I commandeered that machine every Thursday afternoon for two months. I only had access to the local history room once, briefly, though the new librarian responsible for the archives in there, Chanel Craigie, brought numerous resources out for me. I sent Chanel on multiple wild goose chases that I would ordinarily have done myself, but she cheerfully did my legwork. Likewise, librarian Jayne Poolton-Turvey was very helpful in running down information for me. It was Jayne who found that original letter from Cecil Frost to Orillia's first Flu victim, Verva Jackson, that she had secured during her own history research. The staff at the Orillia Museum of Art and History were helpful to me in opening up their col- lection during several of my searches as well, providing information unavailable elsewhere. Several other individuals must also be mentioned. Marcel Rousseau has been collecting Orillia memorabilia for decades now and has generously made his col- lection available to anyone online. He saved me from making a grievous error in mis-identifying one of the central characters in this story. Searching through his Vernon's indexes of Orillia people (basically a phone book) I discovered I had the wrong person written into my book. Jayne Turvey helped me correctly identify another error in research too. Ancestry.ca can only take you so far. My new as- sistant at my chiropractic office, Kitrina Typhair, also got caught up in one of my searches to identify a main character and did a lot of online legwork solving that problem. She has by now become familiar with my passion when writing and has patiently become my sounding board when I excitedly explain a new discovery, which in reality, I know, is pretty mundane. Robert Chapman, of St Paul's United Church, spent considerable time looking through the archives he created there on runworal conrrhac fnr infnrmntinn raanrrlino the FmPrPPnrRayn44&a1 rhiirrh 14.f) Minutes of Orillia Public Library Board meeting held on Wednesday,... QUARTERLY REPORT JANUARY - DECEMBER 2021 CIRCULATION OF MATERIAL Jan-Dec Jan-Dec Jan-Dec PRINT 2019 2020 2021 Books 162036 130027 186277 Periodicals 8638 6233 4564 Interlibrary Loan - Borrowed 2509 511 1479 Interlibrary Loan - Loaned 1380 570 1338 TOTAL PRINT 174563 1373411 193658 NON-PRINT Adventure Bags 812 439 1081 DVDs 96035 40417 31508 Equipment 29 13 80 Multi-Media 2262 960 870 Park Passes/Fishing Rods/Watt Meters 12 6 88 iPads n/a n/a 7 Puzzles n/a n/a 660 Sound Recordings 8797 3654 3954 TOTAL NON-PRINT 107135 45050 38248 TOTAL ALL CIRCULATION 282510 1828301 231906 REFERENCE TRANSACTIONS Adult 27600 15027 29693 Children 8298 7101 21618 E-Mail/Telephone/Mail/Fax Requests 14313 9394 23322 Extended Computer Help/Instruction 7029 2499 1882 Extended Search Help/Computer Help 771 372 529 Other Libraries 2534 996 2351 Readers' Advisory 8162 5457 25003 TOTAL REFERENCE TRANSACTIONS 68707 408461 104398 INTERNET/COMPUTER USE Adult/Children's Services 20832 6310 1865 Frost Scrapbook 199 254 333 Local News/Images Index Visits 18699 18858 27874 Online Product Usage 30647 69509 132530 Teen Social Media Followers 988 1156 619 Web Page Visits 249406 193439 231577 Wireless 72861 15415 5627 TOTAL INTERN ET/COMPUTER USE 393632 3049411 400425 IN-LIBRARY USE OF MATERIALS 16649 3219 564 IN-LIBRARY USE OF MICROFILM/FICHE 621 183 283 GRAND TOTAL LIBRARY USE 762119 532019 737576 COMMUNITY OUTREACH 250 42 88 LIBRARY VISITS (Actual Door Count)*July-Dec2021 278777 82799 *41675 LIBRARY VISITS (Averge Incl. Sunday)*July-Dec2021 847 331 *331 MEETING ROOM BOOKINGS 625 165 21 MOBILE PRINTING 1315 370 26 STUDY ROOM BOOKINGS 1362 255 127 VOLUNTEER HOURS (Adult) 4071 745 226.5 VOLUNTEER HOURS (Teen) 804 480 422 PROGRAMS -ADULT SERVICES 2019 2020 2021 In-Library - Group Visits/Programs (incl. virtual) 536 370 298 * Attendance/Views 8387 11470 7177 Page 144 of 206 14.f) Minutes of Orillia Public Library Board meeting held on Wednesday,... Out of Library - Talks to Groups 33 5 2 * Attendance 511 89 43 PROGRAMS -YOUNG ADULT SERVICES In-Library - Programs 492 39 5 * Attendance 661 102 53 PROGRAMS - CHILDREN'S SERVICES In-Library - Group Visits 25 9 2 *Attendance 505 69 40 - Early Literacy Programs 515 1285 3 * Attendance 4445 1456 56 - School-Age Programs 603 145 20 *Attendance 4686 865 470 Out of Library - Talks to Groups 37 0 5 * Attendance 2315 0 92 - Programs 50 0 0 * Attendance 1477 0 0 TOTAL PROGRAMS 2291 18531 334 TOTAL ATTENDANCE 22987 140511 7918 READING CLUBS 2019 2020 2021 Children's Number 1022 227 368 Children's Reports 1903 378 787 Teen Number 564 34 10 Teen Reports 381 65 15 NUMBER OF NEW BORROWERS REGISTERED 2019 2020 2021 Adult - City of Orillia 1272 459 526 - Township of Oro-Medonte 341 108 136 - Township of Severn 317 97 101 - Chippewas of Rama First Nation n/a n/a 4 - Paid Membership - Twelve Month 7 3 6 - Six Month 1 0 2 - One Month 35 10 11 - Non-Resident Taxpayer 4 1 3 - Georgian Students 19 13 2 - Lakehead Students 133 19 14 - Library Staff& Volunteers 25 5 12 Children - City of Orillia 299 85 91 - Township of Oro-Medonte 88 23 26 - Township of Severn 91 27 37 Electronic Access - City of Orillia n/a 458 73 Electronic Access - Township of Oro-Medonte n/a 93 48 Electronic Access - Township of Severn n/a 80 17 Electronic Access - Chippewas of Rama First Nation n/a n/a 1 Youth - City of Orillia 51 15 31 - Township of Oro-Medonte 12 5 7 - Township of Severn 11 6 8 - Chippewas of Rama First Nation n/a n/a 1 Other Institute/Reci rocal/Learnin Centre/Nursin Homes 79 24 40 TOTAL NEW BORROWERS REGISTERED 2785 15311 1197 Page 145 of 206 14.f) Minutes oLn if lipaP�y ll� rr��ao,�rd meeting held on Wednesday,... Holiday Closures Calendar 2022 Month Day of week Event Notes January 1 Saturday New Year's Day Closed February 20 Sunday Closed February 21 Monday Family Day Closed March 13 Sunday Daylight Saving Time starts April 15 Friday Good Friday Closed April16 Saturday Open Open April17 Sunday Easter Closed April 18 Monday Easter Monday Closed May Sunday First Sunday closed May 23 Monday Victoria Day Closed July 1 Friday Canada Day Closed August 1 Monday Civic Holiday Closed September 5 Monday Labour Day Closed September 11 Sunday First Sunday open October 10 Monday Thanksgiving Closed November 6 Sunday Daylight Saving Times ends November 11 Friday Remembrance Day Closed December 24 Saturday Christmas Eve Closed at 1 pm December 25 Sunday Christmas Day Closed December 26 Monday Boxing Day Closed December 27 Tuesday Lieu for Christmas Day Closed December 31 Saturday New Year's Eve Closed at 1 pm 2023 January 1 Sunday New Year's Day Closed January 2 Monday Lieu for New Year's Day Closed Page 146 of 206 Correspondence from Severn Sound Environmental Association (SSEA) ... . Severn Sound Environmental Association ' . � 2021 4t" Quarter (Oct. 1 - Dec. 31) Report/Update Staffing/HR Administration,Staffing, Training and Volunteers Administration Two SSEA Board meetings were held (3rd Quarter & special call of the Chair meeting). The SSEA office remains closed to the public and staff continue to work remotely accessing the office as needed adhering to strict COVID 19 health & safety protocols. The office status will follow Provincial and Health Unit recommendations. Staffing Remote work and successful grant applications enabled SSEA to provide several (5) seasonal staff opportunities. THANK YOU to Canada Summer Jobs, BioTalent Canada, and ECO Canada for supporting seasonal staff members Zack Fryer (Communications Assistant), Nikolas Kuchmij (Climate Action Program Coordinator), Nicole Stott (Biodiversity Conservation Intern), Emily Edgley (Environmental Monitoring & Citizen - Science Program Assistant), and Shannon Mawhinney (Watershed Resilience Coordinator). Recruitment for the Office _ Manager, with a talented pool of candidates, concluded with an R� annoucement expected in the new year. THANK YOU to Tracy Roxborough, outgoing Sustainability & Climate Action Coordinator. Training/Professional Development SSEA staff attended 22 no-cost webinars on a range of SSEA ,, program related topics. SSEA Water Scientist also took a training course on algae identification to increase SSEA's capacity in providing that service. SSEA field staff demonstrate Volunteers - THANK YOU equipment and field sampling THANK YOU to all 32 citizen science volunteers who provided techniques to Honourable, Jill data through our Invasive Species Spotters, Shore Watch, Dunlop, MPP (Simcoe North) Stream Watch, and Water Level programs. THANK YOU to the volunteers that assisted with Invasive Species Ldd surveys and to the Honourable Jill Dunlop, MPP for Simcoe North who joined staff for tributary sampling. 1 sseainfo(a-)-severnsound.ca - www.severnsound.ca Page 147 of 206 14.g) Correspondence from Severn Sound Environmental Association (SSEA) ... Education, Engagement, Outreach Presentations,Articles,Social Media, Events, Inquiries Most presentations, meetings, videos etc. have been recorded and posted to the SSEA YouTube channel. Virtual Presentations SSEA staff presented to the SSEA Board on various program updates. Articles/Publications/News Staff contributed information and pictures about habitat rehabilitation work for an article about Champlain Wendat Rotary Park and was interviewed by Radio Canada CFRH Penetanguishene about the Tree Seedling Distribution Program. Social Media A total of 148 posts were made on SSEA Instagram and Twitter accounts on a variety of conservation topics and SSEA programs this quarter to audiences of 444 and 393 followers respectively. A total of three new videos related to SSEA programs, results, or recording of webinars and meetings were posted on the SSEA YouTube channel with a total of 79 views and 36 subscribers. Team members made two Facebook posts regarding SSEA programs to external group pages including the Orr Lake Ratepayers Association and Bass Lake Ratepayers Association pages with approximately 403 and 195 members, respectively. Events/Meetings/Conferences Staff attended the Honey Bee Festival in Township of Georgian Bay, the Township of Tiny Farm Crawl, and two virtual conferences/workshop events, including a three-part webinar series hosted by GBA and GBF on Extreme Water Levels, in which SSEA presented on observed climate impacts (video recordings at water Levels 2021—Aisha chiandet https://Qeorgianbay.ca/h20-2021/ ). Staff provided an as„as t„ese°e,,so°ntlEnW;,°nmenl Association antl 1°cuaes on water quallry monHonng°f lakes.and update at the North Simcoe Soil and Crop Improvement Ue°��sl l�s° n°�we,°„°dwN° near emm� °n n°o-lam waa�ns aatl re°�nsns a eld°aural Association AGM. SSEA's field staff worked with the ina°tlatl analy.F dlmaelmgacsanbai wemnsln°I°tll�°nwe,l°�°. ° °�n,lys„°Init— Honourable Jill Dunlop, MPP (Simcoe North) to tea'°"°°�1e0Oe °aamsw' ' °�°°"� e'm°ate mre�anga. ®,ow„antlwa,arle°elha�a�ona demonstrate equipment and field sampling techniques used to assess water quality. The SSEA team attended 11 municipal and external partner meetings throughout wii�� the quarter. Inquiry Responses (excluding SSS, invasive species, and source water) SSEA responded to 36 inquiries from municipal partners, members of the public, and contractors. 2 sseainfo(a-)-severnsound.ca - www.severnsound.ca Page 148 of 206 14.g) Correspondence from Severn Sound Environmental Association (SSEA) ... Tree Planting — Planting and Distribution Planning has begun for the Spring 2022 tree planting season, including accepting orders for the Tree Seedling Distribution Program and considering opportunities to implement selected community tree planting as the pandemic continues. Fish and Wildlife Habitat/Natural Heritage Invasive Species,Species at Risk, Wetlands, Wildlife and Habitat Stewardship Invasive Species IS staff completed Ldd egg mass surveys at select locations across the watershed to forecast defoliation for 2022. The results were distributed to working group municipal representatives and the SSEA Board. Removal of artificial substrates from Little Lake, Midland as part of the invasive mussel surveillance project was completed in this quarter. IS staff also assisted Town of Midland with invasive buckthorn removal at Gawley Park. SSEA's IS coordinator hosted the SSEA IS working group - meeting in November with a total of 15 attendees from partner municipalities and organizations. An abstract was accepted by the Ontario Invasive Plant Council to speak at their January 2022 conference. Staff continues to deliver action on the Wye Marsh Invasive _ Species Management and Farlain Lake Eurasian Water- _ milfoil Management (EWM) projects. Little Lake Zebra Mussel Species At Risk substrate removal Staff continued work monitoring for turtles in Matchedash Bay area, with field investigations wrapping up for the season in October. Natural Heritage Staff facilitated a webinar for SSEA municipal staff on Natural Asset Inventory and Valuation. Presentations from staff at the Municipal Natural Initiative (MNAI) provided information on concepts of valuing nature, as well as, the MNAI approach to inventories, valuation and management of natural assets. SSEA staff are exploring funding opportunities to implement this work with interested Severn Sound municipalities. 3 sseainfo(o-)-severnsound.ca - www.severnsound.ca Page 149 of 206 14.g) Correspondence from Severn Sound Environmental Association (SSEA) ... Land Use Planning Input and Review Plan and Policy Input SSEA contributed comments to 30 applications, reports, and Environmental Impact Studies, an increase of 114% compared to the number of projects reviewed in Q4 of 2020. Staff also commented on and provided data for the County's Municipal Comprehensive Review, and provided comments on the Focused Study Area for Orillia's Settlement Area Boundary Expansion. Drinking Water Source Protection Drinking Water Source Protection, Risk Management Services Drinking Water Source Protection and Risk Management Staff attended nine regional and provincial meetings on various topics such as communications, assessment report update requirements, Source Protection Committee meetings and risk management topics specific to the Drinking Water Source Protection Program. A "Drinking Water Source Protection 101" workshop was held for the planning department of Midland. Source Protection Plan and Assessment Report updates for three Oro-Medonte systems (Braestone, Maplewood, and Robincrest) were moved into the public consultation stage. Staff continues to support municipalities in meeting their requirements with potential changes to various municipal water systems in Springwater, Severn, Oro-Medonte, and Midland. Negotiating with the Province for funding continuation is ongoing. A two-year (2022-2024) work plan was submitted (via LSRCA) to the Province for Source Protection Authority activity funding. The SSEA welcomes this opportunity to apply for multi instead of single-year funding. Risk Management Services This quarter, staff commented on 19 development applications (increase of 111% compared to Q4 of 2020), answered 14 inquiries (increase of 75% compared to Q4 of 2020), signed one Risk Management Plan, attended one pre-consultation meeting, and conducted one site visit. Monitoring Programs Field/data collection: Open Water, Inland Lakes, Intakes, PWQMN/Tributaries,Stream Invertebrates, Stream Temperature, PGMN, Climate, and Citizen Science Lake Sampling (Open Water, Inland Lakes, Intakes) A total of seven sampling events were completed across Little Lake, Orr Lake, Tay intakes, and Severn Sound open water. Sampling included collecting water chemistry, algae, and zooplankton samples. Water quality results are used to assess conditions and guide management decisions. Nearshore sediment sampling was also done on Orr Lake to support the nearshore intensive study. The water level gauge on Farlain Lake was surveyed and removed for the season. 4 sseainfo(a-)-severnsound.ca - www.severnsound.ca Page 150 of 206 14.g) Correspondence from Severn Sound Environmental Association (SSEA) ... Tributaries (Provincial Water Quality Monitoring Network (PWQMN), Stream Invertebrates, Temperature) The monitoring team completed two PWQMN sampling runs at 14 sites throughout the watershed, collecting chemistry and metal samples. Stream invertebrates were collected using the OBBN sampling protocol at one stream (Wye River) and three lake locations, part of the Orr Lake monitoring program. Completed long-term tributary biennial invertebrate sampling at ten locations (Wye River, Hogg Creek, Copeland Creek, Lafontaine Creek, Baxter Dam) to assess tributary health. 40 stream temperature loggers were removed and the data was downloaded across the watershed to further assess conditions. Groundwater (Provincial Ground Monitoring Network) Six wells were sampled for chemistry and metals. Level loggers continue to collect hourly water level and temperature data at nine well locations. The 1 data is used to monitor long-term trends and assess climate change impacts on groundwater. Climate The data for two air temperature loggers and five rain gauges have now been downloaded. Staff is working to correct and compile the data. Data is used as part of SSEA's Climate Monitoring Program to analyze and understand long- term water quality and climate trends. A new weather station installed in Lafontaine is up and running. This station Lafontaine, WeatherStation expands the SSEA weather network into the Tiny coastal watershed area. Both the new weather station and the Midland weather station continue to record near-real time data which can be viewed on the SSEA website. Severn Sound Environmental Association>Programs&Projects>Monitoring>Weather Stations Current Weather Conditions 'Midland r PM Wed,Jan Ift,2022 Cloudy Few Snow 0C 2 oC Showers/Wind High:4°C at 11:15 AM Low:-6°C a112:15 AM High:3'Cat 11:00 AM Low:-6°C at 12'00 AM Wind 17.9 kmlh WSW Wind 11.4 kmlh W Today Rain 9.0 mm seasonal(Apr 1) NiAmm Today Rain 0.0 mm Seasoml(Apr 1) WA mm Pressure 98.6 kPa Pressure 97.9 kPa CHU/GDD10 I C (May-Nov) HUlGDD10 C (May-Nov) Porree tl by WeaNer Inriwabom Consulting LP Powered by Wr—Irmo U.,Ca N}LP 5 sseainfo(o-)-severnsound.ca - www.severnsound.ca Page 151 of 206 14.g) Correspondence from Severn Sound Environmental Association (SSEA) ... Citizen Science (Shore Watch, Stream Watch, Water Level Watch, Invasive Species Spotters) The Stream Watch, Shore Watch and Invasive Species Spotter programs have finished for another season. Citizen Science kits have been returned and data is being processed for the 2021 report. Observations are being collected for the Ice Spotters Program, which has our volunteers recording the amount of ice coverage on _ T inland lakes and on Severn Sound until ice is fully on. These volunteers will observe ice conditions again in the spring until ice-off. YIce Spotter volunteer photo, Little Lake, Dec. 23121 Sustainable Severn Sound Special Project Climate Change Action Plans, Partners for Climate Change Protection (PCP) Program SSEA's Watershed Resilience Coordinator is currently ` handling all SSS project inquiries and responsibilities. SSEA ' continues to support our municipal members of the PCP ` program and are happy to welcome our newest member the € % A Township of Springwater. a SSS was successful in engaging a municipal partner in the new Depave Paradise project. The Depave event will be Sa " conducted at Honey Harbour Park in Georgian Bay in the Town of Midland staff, hydro seeding with spring of 2022. native wildflowers at a No-Mow Zone restoration site. Staff finalized the Bee City restoration report for the Town of Midland and one site was chosen and restored this fall. Staff from SSS and IS assisted Midland staff in removing woody invasive plants before the site was tilled and seeded with a native wildflower mix. In Q4, SSS attended numerous planning meetings with municipal and external stakeholders: • Climate Change Exchange Q4 meetings • Bee City meetings with the Town of Midland • Regional Climate Change Exchange meeting • Regional Depave Coordinator meetings (3) SSS provided feedback/support to multiple municipal partners in the form of strategic plans, GHG data summarization and PCP participation, and grant proposals including: • Penetanguishene PCP 2019 update • Bee City Team admin services to the Town of Midland and one Bee City Team meeting • Attended the Invasive Species Working group to bring awareness to the new Depave Paradise program that is available to all municipal members. 6 sseainfo(a-)-severnsound.ca - www.severnsound.ca Page 152 of 206 14.g) Correspondence from Severn Sound Environmental Association (SSEA) ... Healthy Soils = Healthy Watersheds Special Project Soil and Watershed health BMPs, agriculture nutrient management The local farm community has been engaged in the pilot project area of the Township of Tiny to complete Farm Surveys about their agricultural practices and apply for HS=HW grants to assist with cost sharing for cover crop seed, enhanced soil sampling, and consultation with a Certified Crop Advisor or Professional Agrologist. Over 20 site visits were conducted across the Township to share and collect data about the project, and seven participants have successfully signed up for the program. SSEA assisted with collecting 30 composite soil samples for nutrient analysis. HS=HW Program Coordinator attended the Introduction to Soil Health in the Field training session, hosted by the University of Guelph, to learn about soil diagnostics in the field. SSEA had a booth at the Tiny Farm Crawl event to showcase the HS=HW Program, and held a live-from- the-field presentation for the Georgian Bay District High School Grade 9 science class to demonstrate the importance of soil health. The HS=HW Program sponsored Peter Johnson from Real Agriculture to present How's Your Soil Health?for the North Simcoe Soil and Crop Improvement Association's AGM. Data Analysis and Reporting Statistics, Data Management&Analysis, Reporting, and GIS/Mapping Statistics/Data Management & Analysis Routine, year-round data management consisting of PWQMN, Georgian Bay water levels and regional climate data, and open water/inland lake field measurement processing continues as normal. Additional analysis was completed for air and water temperature, ice coverage, water levels and rainfall for inclusion in a webinar on climate change. Farlain Lake water level data was summarized and provided to Township of Tiny staff. An inventory of available monitoring data and station locations was also provided to consultants to support the County of Simcoe MCR. Reporting SSEA completed Water Quality Updates for both Orr Lake and Little Lake. A report on 2021 soil sampling conducted at the Town of Penetanguishene's snow disposal site was submitted to Town staff. A data report was produced summarizing water quality conditions for the Sturgeon River headwaters and provided to MECP and Springwater. The report updating rainfall and Crop Heat Unit information, completed annually and shared with local agriculture associations, was completed for 2021 using data from the Midland (STP) and Lafontaine (Mon Piero Farms) weather stations. Partnerships New/Updated NGO partners and MOD's,Academia SSEA is continuously working with municipal and NGO/external partners including: • The ED is an Active member on the Huronia Community Foundation Board, as well as, the Healthy Great Lakes Advisory Committee (CELA) 7 sseainfo(a-)-severnsound.ca - www.severnsound.ca Page 153 of 206 14.g) Correspondence from Severn Sound Environmental Association (SSEA) ... • Active membership with GBB's ICECAP and the SMDHU's Climate Change Exchange Committee and Climate Change Charter Working Group • Participating in updates to the agreement between the Township of Springwater, SSEA, and Nottawasaga Valley Conservation Authority • New Lafontaine weather station purchase; made possible through the partnership between SSEA's Healthy Soils = Healthy Watershed Program, Township of Tiny and Ontario's Great Lake Action Fund • Meet and greet with SSEA and Richard Simpson, new Central Ontario-West Program Director with Nature Conservancy of Canada Academia SSEA continues to sit on the Program Advisory Committee for Georgian College, providing industry perspective on the Environmental Technology Program. SSEA entered into a data sharing agreement with Ontario Tech University for research on algae in Severn Sound, which will involve sharing Severn Sound chemistry and algae data. Financial Grants, Budget, Invoicing Grants Multiple grants have been secured or applied to by SSEA this quarter to maintain and expand services including: • ECO Canada Science Horizons Youth Internship Program: Secured $23,866 towards a Citizen Science & Water Quality Coordinator internship • County of Simcoe Forestry Grant/MOU: Secured $750 -$1,500 (estimated) for Community Tree Planting • Forests Ontario Over-the-Counter Tree Program Subsidy: $2,100 pending approval for Tree Distribution Program • Many other potential grant opportunities are being pursued by staff Budget SSEA completed budget deputations to the Township of Springwater and Tiny, and prepared for Town of Midland. Invoicing In Q4, SSEA issued 17 invoices: six cost recovery, two inland lakes, Victoria Harbour intakes, Honey Harbour water quality, two Farlain Lake EWM project (interim), two to GBF re Matchedash Bay Turtle study, a quarterly Drinking Water Source Protection (DWSP) invoice, and two environmental property requests. 8 sseainfo(aD-severnsound.ca www.severnsound.ca Page 154 of 206 14.g) Correspondence from Severn Sound Environmental Association (SSEA) ... Thank you from Team SSEA • Julie Cayley - Executive Director • Lex McPhail - IT Manager/GIS Applications Specialist • Paula Madill - Ecosystem : Technologist 0 .� • Michelle Hudolin - Wetlands & Habitat Biologist • Aisha Chiandet - Water Scientist • Melissa Carruthers - Risk Mgmt. = Official./Risk Mgmt. Inspector + �,py► +��►,q� ¢` • Judy Limoges -Treasurer (p/t) • Nikki Priestman - Watershed Health f Y' %Coordinator r��4 • Tracy Roxborough - Sustainability & Climate Action Coordinator • Tamara Brincat - Invasive Species Program Coordinator • Morgan Gillies - Healthy Soils = Healthy Watersheds Program 5 Coordinator �' @ • Ben Lehan - Environmental Intern • Emily Edgely - Environmental Field SSEA Holiday Card Tech & Citizen Science Program Assistant • Shannon Mawhinney—Watershed Resilience Coordinator • Nicole Stott - Biodiversity Conservation Intern • Zack Fryer - Communications Assistant/Environmental Education Consultant • Nikolas Kuchmij - Climate Action Program Coordinator • Peter Tiller— Environmental Program Coordinator • Bob Bowles - Species at Risk Biologist 9 sseainfo(o-)-severnsound.ca - www.severnsound.ca Page 155 of 206 14.h) Correspondence from Severn Sound Environmental Association (SSEA) ... Severn Sound Environmental Association 489 Finlayson St, PO Box 460, Port McNicoll ON LOK 1 RO Phone (705) 534-7283 Website: www.severnsound.ca 2021 Ldd Egg Mass Survey Results and Defoliation Forecast for 2022r� ' wr_ Tamara Brincat, Invasive Species Program Coordinator Michelle Hudolin, Wetlands and Habitat Biologist Severn Sound Environmental Association, 2021 Page 156 of 206 14.h) Correspondence from Severn Sound Environmental Association (SSEA) ... December 2021 2021 Ldd Egg Mass Survey Results and Defoliation Forecast for 2022 Executive Summary The Severn Sound area is experiencing an outbreak of the invasive Ldd (Lymantria dispar dispar), which is causing varying levels of defoliation (leaf loss) across the watershed. Historically, the cyclic nature of this invasive forest defoliator in Ontario has resulted in several years of peak infestation followed by a population crash caused by natural controls. In late summer and fall of 2021, Severn Sound Environmental Association (SSEA) staff conducted egg mass surveys for Ldd in selected publicly accessible forests within the Severn Sound watershed to complement the work of the County of Simcoe Forestry department and the Provincial Ministry of Northern Development, Mines, Natural Resources and Forestry (MNDMNRF). The results of the SSEA surveys have been summarized in this report, which provide a snapshot of the outbreak within selected areas of the watershed. The intent of this report is to forecast potential Ldd defoliation for 2022, in order to provide SSEA member municipalities with data to help inform decision-making around Ldd management. Generally, defoliation due to Ldd can vary within forests and across municipalities as a result of a variety of factors, including tree species composition, competition between caterpillars for resources, pathogens and other natural controls on the species (e.g., a fungus and host-specific virus). 2021 SSEA survey findings: • Evidence of natural controls for Ldd was observed in four out of five sites surveyed by SSEA; • Overall, the forecast for potential defoliation in 2022 ranged from nil/light to moderate within the surveyed plots. IntnuuuuL,uii The SSEA area is experiencing an outbreak of the non-native, invasive Ldd (formerly referred to as European Gypsy Moth; Lymantria dispar dispar), with varying levels of tree and forest defoliation (leaf loss) caused by the caterpillar stage. Ldd was brought to North America in the 1860s from Europe. It was first established in Massachusetts and spread to Ontario by 1969. It is now a well-established forest pest throughout much of the province. Ldd populations are cyclical in nature, surging approximately every 7-10 years, historically followed by a population crash due to natural factors such as competition for resources, predators, pathogens and weather conditions. In Ontario, the invasive Ldd is beyond the stage where it can be eradicated, and as a result is expected to continue to have periodic population increases, with varying levels of defoliation. In Ontario, major outbreaks have peaked in 1985, 1991, 2002, and 2008, and there was an upsurge in the Severn Sound area starting in 2019. The Ldd outbreak is not uniform throughout the Severn Sound Environmental Association 2021 Ldd Egg Mass Survey Results and Defoliation Forecast for 2022 2 Page 157 of 206 14.h) Correspondence from Severn Sound Environmental Association (SSEA) ... December 2021 Severn Sound watershed, one municipality, or even throughout a forest in a given year. The population level in specific areas depends on a number of factors including forest composition (e.g., tree species), weather conditions, and topography/landscape features (e.g., hill top). Ldd has four stages to its life cycle: egg, larva (caterpillar), pupa and adult moth. Ldd caterpillars feed on the foliage of over 300 host plant species, mainly hardwood trees. Some of their preferred hosts are oak, maple, birch, aspen, alder and pine, depending on the region. The caterpillars chew holes in or consume entire leaves, referred to as defoliation. The caterpillar portion of the Ldd's life cycle is the only stage that feeds on leaves or needles. The Ontario Ministry of Northern Development, Mines, Natural Resources and Forestry (MNDMNRF) monitors forest health annually, including mapping defoliation due to Ldd. During summer 2021, MNDMRNF mapped areas of light to severe defoliation in the province; this map shows that portions of the Severn Sound watershed experienced moderate to severe levels of defoliation due to Ldd. Results of MNDMNRF Ldd surveys, including fall surveys and the associated 2022 defoliation forecast map, are published on the Ontario Ldd page when available. Historically, natural factors such as host tree defense mechanisms (e.g., production of chemicals to deter defoliators), prolonged cold winter temperatures, competition for resources among caterpillars, and predators, parasites and pathogens, have been a significant factor in collapsing outbreaks of Ldd. Particularly, the caterpillars are affected by two pathogens that help to drive the population collapse: Nucleopolyhedrosis virus (NPV) and Entomophaga maimaiga fungus. NPV is density-dependent, meaning that as the population of Ldd increases, so does the virus and as the population decreases so does the virus. E. maimaiga is weather/climate dependent, meaning it thrives in moist cool conditions. The SSEA has produced educational materials on Ldd including a factsheet, videos, webinar and several reports which should be referenced in addition to this document; reports from the County of Simcoe are also very valuable sources of information and data (see the Resources section below). 2021 Egg Mass Survey Methodoloa, The MNDMNRF has established a protocol using Modified Kaladar (MK) Plots to estimate Ldd egg mass density and predict defoliation for the upcoming season (Appendix A). The SSEA participated in several Ldd MK Plot surveys with the County of Simcoe in 2020, and 2021 was the first year for SSEA-led MK Plot surveys. The SSEA used this protocol for Ldd surveys to help forecast potential defoliation for 2022. As per the protocol requirements, Ldd egg masses were counted on trees and shrubs as well as on the ground and in leaf litter within 0.1-hectare plots; SSEA completed 2021 surveys after leaf-off and before snowfall. As per the protocol, egg masses were differentiated as `new' (i.e., laid in summer 2021) versus `old' egg masses from previous Severn Sound Environmental Association 2021 Ldd Egg Mass Survey Results and Defoliation Forecast for 2022 3 Page 158 of 206 14.h) Correspondence from Severn Sound Environmental Association (SSEA) ... December 2021 years, based on colour, appearance and condition. In addition, signs of natural controls such as NPV, the fungus E. maimaga, and parasites were noted in SSEA surveys. For each plot, the MK Plot protocol was used to calculate a total number of new egg masses per hectare; provincial MNDMNRF defoliation criteria are provided in Table 1. Table 1 : Provincial defoliation categories Expected defoliation Egg masses/ ha Nil (0%) 0 Light (1-40%) 1-1235 Moderate (40-75%) 1236-6175 Severe (>75%) >6175 The County of Simcoe Forestry Department completed Ldd surveys in select County Forests in August 2021 , and provided a defoliation forecast for 2022 for those sites. In addition, the County also provided an LDD Infestation Update and Options for Consideration for 2022 information report to the County Council in September. SSEA staff are in regular communication with County Forestry staff, and in order to avoid duplication of the County of Simcoe's work, the SSEA chose County Forest sites in the Severn Sound area that had not already been surveyed by the County. Five sites were surveyed, four of which were in Simcoe County Forest tracts, and one was on Crown land within the portion of the Severn Sound watershed that is in the District of Muskoka. SiirvAei !:�itp Infnrmatior There was a narrow window between leaf-off and snowfall in 2021 , and MK Plot surveys can take considerable time to complete. With available resources, the SSEA completed Ldd egg mass surveys at five sites with three plots per site (i.e., data collected at a total of 15 plots). Refer to Figure 1 for an overview map showing the SSEA's Ldd survey site locations. Orr Forest (Severn) Simcoe County forest, located at the north end of the Uhthoff line, near Foxmead Rd in the Township of Severn. This property is predominantly surrounded by woodland. The plots surveyed in this forest had a large variety of tree species, including pine, ironwood, basswood, ash, maple and oak. Boys Forest (Oro-Medonte) Simcoe County forest in the Township of Oro-Medonte, east of Line 5 N, north of Copeland Forest. Forest and agricultural lands surround the site, and Highway 400 Severn Sound Environmental Association 2021 Ldd Egg Mass Survey Results and Defoliation Forecast for 2022 4 Page 159 of 206 14.h) Correspondence from Severn Sound Environmental Association (SSEA) ... December 2021 bisects this forest tract. The plots surveyed within the forest were predominantly maple, beech and elm. Dubeau Forest (Tiny) Simcoe County forest, located on Concession 9 East in the Township of Tiny, near the intersection with Baseline Rd S. The County Forest is contiguous with other forested lands, and to the east is an aggregate pit. The plots surveyed within this forest were predominantly composed of pines, oaks, and beech trees. Gratrix Forest (Tay) Simcoe County forest, located towards the northern end of Gratrix Rd in the Township of Tay. The southwestern portion of the property is a red pine plantation. The surrounding lands are largely forested, and there is a sand and gravel pit to the southeast of the forest tract. The plots surveyed in this forest had little to no understory and were mostly composed of medium to large sized deciduous and coniferous trees. The primary tree species observed were pines, maples, poplars and beech. It was also observed that many trees in the plantation portion of the property had recently been harvested. Barron's Lake Forest (Georgian Bay) Crown land within the Township of Georgian Bay, located west of Barron's Lake, off of Honey Harbour Rd. The plots surveyed within this forest were dominated by maples, oaks and pines. Several wetlands are located within this forest. gn91 Frin Mqc- SimvPwr Ppsi,i t° The SSEA's results are a snapshot of conditions and a forecast of potential defoliation in 2022 for the selected sites. The proportion of new versus old egg masses is factored into the calculations of potential defoliation; generally, a small proportion (approximately 10%) of the egg masses observed in the survey plots were new (i.e., laid in summer 2021) rather than old egg masses. Overall, the potential defoliation forecast for 2022 ranges from nil/light to moderate within the surveyed plots. It is important to note that there may be considerable local variation in the defoliation level caused by Ldd, and that the survey results from one forest cannot necessarily be extrapolated as a defoliation forecast for a broader area or the entire watershed. The forecast for potential defoliation due to Ldd may differ from the actual defoliation that occurs and does not account for Ldd mortality that is a result of natural controls through the winter (i.e. that takes place after the surveys were completed) or spring weather conditions that can affect caterpillar survival. There could be areas in the Severn Sound watershed that will experience severe defoliation from Ldd in 2022, due to local factors such as topography, tree species composition or limited natural controls. Results of the egg mass surveys and forecasted potential defoliation levels for sites surveyed by SSEA are provided in Table 2. Refer to Figures 2 through 6 for potential defoliation forecast maps by site. Evidence of natural controls was present at the Severn Sound Environmental Association 2021 Ldd Egg Mass Survey Results and Defoliation Forecast for 2022 5 Page 160 of 206 14.h) Correspondence from Severn Sound Environmental Association (SSEA) ... December 2021 surveyed sites, with the exception of the Gratrix site (Tay), however it should be noted that this site had very little evidence of Ldd during the SSEA egg mass surveys. • Orr Forest (Severn): there was evidence of fungus, virus and egg parasitism observed within the tract; potential defoliation forecast for 2022 is light to moderate. Detailed information by plot within the Orr Forest tract is provided in Table 2. • Boys Forest (Oro-Medonte): there was evidence of the fungus, virus and egg parasitism observed within the tract; potential defoliation forecast for 2022 is nil to light. Detailed information by plot within the Boys Forest tract is provided in Table 2. • Dubeau Forest (Tiny): there was evidence of fungus, virus and egg parasitism observed within the tract, potential defoliation forecast for 2022 is nil to moderate. Detailed information by plot within the Dubeau Forest tract is provided in Table 2. • Gratrix Forest (Tay): signs of Ldd (e.g., caterpillars, pupa casings and egg masses) were not prevalent, no evidence of fungus, virus and egg parasitism was observed within plots in the tract; potential defoliation forecast for 2022 is nil to light. Detailed information by plot within the Gratrix Forest tract is provided in Table 2. • Barron's Lake Forest (Georgian Bay): there was evidence of fungus and egg parasitism observed within the tract, no evidence of the virus was observed in the survey plots, potential defoliation forecast for 2022 is light to moderate. Detailed information by plot within the Barron's Lake Forest tract is provided in Table 2. Severn Sound Environmental Association 2021 Ldd Egg Mass Survey Results and Defoliation Forecast for 2022 6 Page 161 of 206 14.h) Correspondence from Severn Sound Environmental Association (SSEA)E CO ... 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C o • a) cnU _r70 N cB a) o)5 a) ' a) CU .- W 1 • OCU 0 J J 0 O C cII C CU .� C-)O O 70 O • � a) O ' CU O C • 1 • � to O O O 70 o � CU = O O O U-)O > - ' O O Z- n O O O 0- a) O 70 U O a) L LL vOi 1 0- � QO to to to a) O Z C Q C CO C U 1 OL04 OL Y OL ) O N C) Z CU• •• mJ mJ mJ a0 " p 7 'O a) O W (D ° � a C C C L " CU C cB cB cB 5 L O 2 2) ( ,U 70 a) aa)) cU a) cU a) cU �_ > a� (D � m � m QUA CO Page 164 of 206 14.h) Correspondence from Severn Sound Environmental Association (SSEA) ... December 2021 Management Considerations and Options The decision to participate in any Ldd management is ultimately up to property owners, including municipalities. There are several management practices that can be undertaken to reduce defoliation of trees, corresponding with various stages of Ldd's life cycle: o From May to August hand-picking is an effective way to remove caterpillars, moths and pupae from smaller trees and shrubs. Place Ldd in a bucket of soapy water for 48+ hours. o From May to early June, applying the biological insecticide Bacillus thuringiensis `kurstaki' (Btk) through ground-based application (spraying) of individual trees; ground application can be done by a licensed pesticide applicator or by homeowners by following label instructions carefully. Aerial application of Btk from aircraft must be conducted by a licenced pesticide applicator under appropriate permits. Btk targets the caterpillars of butterflies and moths but is not specific to Ldd alone, and must be applied during the early Ldd caterpillar stage; more information on Btk is available in SSEA Report: Survey of Municipal Aerial Btk Spray Programs for Ldd Moth. The insecticide TreeAzin, which is used for Ldd and Emerald Ash Borer, may also be injected into trees by a licensed pesticide applicator. Applying approved insecticides can help manage defoliation from Ldd but will not eradicate the species. o From late June to August, large caterpillars may move down tree trunks during hot days. To target these, a 'skirt trap' can be created by wrapping a large piece of burlap around the trunk fastened by twine or rope around the middle, and folding the top half of the burlap over the twine so there is overhang that the caterpillars can crawl under. City of Toronto's instructional video. The trap should be checked every afternoon and caterpillars and pupae should be placed in a bucket of soapy water for 48+ hours. ■ This method may also trap females in their moth stage (from July to August). The same steps can be applied. o During their egg stage, from September to April, egg masses can be scraped off surfaces (e.g. tree bark, sheds, lawn furniture, vehicles) into a container with soapy water for 48+ hours. SSEA's instructional video on removing eqq masses. Egg masses that are on the ground are likely to survive through winter and hatch as caterpillars in spring, so egg masses should be carefully collected in a container of soapy water. o Leave dead caterpillars, which can be infected with the virus/fungus that are natural controls for the population; dead caterpillars can infect live ones and help spread these natural controls. o Please note: when handling or managing Ldd caterpillars, pupae, or eggs, use gloves. Long hairs can cause skin irritation or allergic reactions in some people. Severn Sound Environmental Association 2021 Ldd Egg Mass Survey Results and Defoliation Forecast for 2022 10 Page 165 of 206 14.h) Correspondence from Severn Sound Environmental Association (SSEA) ... December 2021 The SSEA has more detailed information available on management techniques, including Fact Sheets and videos (see Resources section below). In addition, the County of Simcoe has provided information on municipal management options and considerations in the LDD Infestation Update and Options for Consideration for 2022 report. Summary of Result, During 2021 egg mass surveys, SSEA staff observed evidence of natural controls at four out of five sites, with the fifth site having limited signs of Ldd. Natural controls (virus, fungus, parasitism) have historically caused Ldd populations to collapse. The egg mass surveys conducted by SSEA in 2021 provide data and a forecast of potential defoliation for next year for selected forested sites in the Severn Sound watershed. Overall, the forecast for potential defoliation in 2022 ranges from nil/light to moderate within the surveyed plots; all plots surveyed were below the provincial threshold for severe (>75%) defoliation. The results of the SSEA surveys provide a snapshot of the outbreak within surveyed areas, and the results from one forest cannot necessarily be extrapolated as a potential defoliation forecast for other areas within the watershed. SSEA Staff will continue to work with forestry experts from the Province, the County of Simcoe and partner organizations to stay up to date on the current Ldd outbreak and to provide science-based information to our municipal partners. Severn Sound Environmental Association 2021 Ldd Egg Mass Survey Results and Defoliation Forecast for 2022 11 Page 166 of 206 14.h) Correspondence from Severn Sound Environmental Association (SSEA) ... December 2021 Resources • SSEA's Ldd Factsheet • SSEA's YouTube Video on Ldd Life Cycle and Management Options. • SSEA's instructional video on removing egg masses. • SSEA and Township of Tiny Ldd webinar • SSEA Report: Survey of Municipal Aerial Btk Spray Programs for Ldd Moth • County of Simcoe's Ldd page • Invasive Species Center— Ldd page • Invasive Species Centre Webinar: Forests under attack: The history, dispersal, and management of Ldd • Aerial Spraying for Forest Management (MNRF, 1991) Severn Sound Environmental Association 2021 Ldd Egg Mass Survey Results and Defoliation Forecast for 2022 12 Page 167 of 206 14.h) Correspondence from Sever Sound Environmental Associa on (SS EA) .. � q O q % Q \ � � \ ` � \ 3 k LL 2 ¥ \ ) CO .■ � \ � e 0 � � \ / 0) ��0 7 . o = .f�§ J p o , k m � U. % k � \ �§ ~ ■ k L 2 . � . � ` O ) { i \ - 5 ) \ K / \ 2 \ 2 J \ ) ] � c SwaA4a& \ a \ m / $ Page168 0 206 14.h) Correspondence from Sever Sound Environmental Associa on (SS EA) .. � q O q % � � \ % � \ � � \ % \ § � I � § � � \ � � a � § - O 2 - a a \\\s § m 2 \ � LL \ 2 )�\/)\ ()/)/} � <0 \5 / E F cc M 2 g § E C) . j0. LUU) U \ �\ C (0 3:2, @ § \ 3¥ § 0{ 2 \ LL \\/\-< .� \ § (D f T 20 > ® � § 9 2 o »:3]/ E E C) P \ o . / f \ q LL 0 / a) z � R / / 0 a_ « \ \ $ m Page169 of 206 14.h) Correspondence from Sever Sound Environmental Associa on (SS EA) .. � q O q % 0 a � � \ 2 \ k U- @ § � \ O \ O_ \ � 2 e - k � ca \ m LL �3\ -Z! & » o ()/ )�\ ot o\ƒ \ � - 23M2f\ J / jLn ) ) 2 o .[ / e «= { LUU) Ztf ) E E : qg 2 @ § 2 !� ( ®g } o \ 0 ~ ,:ELL \ E � F f 2 o }\k ]\ \ § / % © § \ \ 0 k 2 f > 3 0 2 / / � \ / \ $ m Page170 0 206 14.h) Correspondence from Sever Sound Environmental Associa On (SS EA) .. � q O q % C) 0 \ R \ M ° \ & � / » \ � \ a § cz 2 \ � o 0 � � [ � W _ 2\\\\■ ) S a■ : bU o a � � �� � ~ � = gym= ® o o \ $$a_ 2� � G )) \A \ef0 2 �f\\ )) E 8 { [0. js * ® 2f 2?}) § 0 k 2 }#/J22 0 = § \ §)z ,� C @ F 3\ 6 / \ \ \ � »®ƒ ( ] J ] E �b 0 \© EZ5a / k _U C, 2 < 3 m § 0 % / § \ & m § £ 2 2 > � $ / 2 2 : / \ \ $ m Page171 0 206 ]4.h) Correspondence from Severn Sound Environmental Associa on (SS EA) .. � q O q % Q) Q) 2 p \ \ � . @ k k � Q a � \ - » \0"/� § ® V)£ ■ ,� 2 \ j®eL ~ 7i .0 . � o <o2af4 � Ln % LU to -0 'Ea S§ § E o \ Ln CIO,rIj \ « o (D£k §) E @ \ ° �E-;::j § }{ E-0 R 2 a �3§ j § / § 2 �a = § 2 r 1 »=3{2E ( \ $ 3 © ( 0 k 2 \ ƒ M f k = _ 2 f % & * u- / \ % z _ / ƒ \ 0 § CO \ ƒ Page172 0 206 14.h) Correspondence from Severn Sound Environmental Association (SSEA) ... N O N i � 1 CO LL- � o 'o IY w a r�e��'�r Q J aco Il @ O C N U N Q O Q Onev o y� G � e r , w �-D o a � "�� � a o J I CO �aY o �l N Ln (D 0 u w N N m o V �d LL r . a� o � O vOi aco Q o LLw co a� L � 0 i 0 � rn Ca o —z � a ( % i N Page 173 of 206 14.h) Correspondence from Severn Sound Environmental Association (SSEA) ... December 2021 Appendix A - MNDMNRF Ldd Survey Protocol Gypsy Moth: Modified Kaladar Plot - Egg mass Density Estimation and Defoliation Forecast Plot Objective: Estimate the number of new egg masses per hectare to forecast subsequent defoliation Plot Location: Inside susceptible stands (e.g. oak, aspen, birch) away from the forest edge. Plot Size: 10 m x 10 m (0.01 ha) (mark corners and centre with pins, stakes or rocks) Number of Plots: Minimum of 3 per stand — more is better Plot Spacing: Separate plots within a stand by 30 m — 50 m. Egg mass counting procedure: 1. Above ground egg-mass count: Use binoculars to count all egg-masses above 30cm on all trees/objects that are within the plot. If a tree falls on the plot boundary, but more than half its diameter is inside the plot, it should be included. Exclude the tree if more than half the diameter is outside the boundary. 2. Ground egg-mass count: Within each of the 10 mini-plots (1 m x 1 m) (figure 1) examine the ground carefully and record the number of new egg-masses that are detected below 30cm. Carefully sort through fallen debris, leaves and other objects as new egg-masses are often detected. Multiply the total number of new egg-masses counted by 10 to determine the number of new egg-masses per 0.01 ha. 3. New vs. Old egg-masses: Severn Sound Environmental Association 2021 Ldd Egg Mass Survey Results and Defoliation Forecast for 2022 19 Page 174 of 206 14.h) Correspondence from Severn Sound Environmental Association (SSEA) ... December 2021 To determine the portion of new egg masses (P) in the stand, carefully examine 50- 100 egg masses within and around the survey plots. Use the following criteria to identify each egg mass as new or old: � h New egg-mass detected on underside of debris New Parasitized egg-mass New egg masses: always firm to touch, darker beige, eggs pop when squeezed, parasitoid holes may be present w _ �y t Old egg-mass with exit holes Old un-hatched egg-mass Old egg masses: usually soft to touch (may be firm if killed during previous winter), dull or bleached, ragged appearance, exit holes present Divide the number of new egg masses by the total number of egg masses examined to determine (P), the proportion of new egg masses in the stand. 4. New egg masses above ground: Severn Sound Environmental Association 2021 Ldd Egg Mass Survey Results and Defoliation Forecast for 2022 20 Page 175 of 206 14.h) Correspondence from Severn Sound Environmental Association (SSEA) ... December 2021 Multiply the total number of egg masses counted above ground by (P) the proportion of new egg masses. 5. Total new egg masses per hectare: To determine the total number of new egg masses per 0.01 ha add the total ground egg masses/0.01 ha to the total new egg masses above ground. Multiply this total by 100 to determine the total number of new egg masses per hectare (egg masses/ha) Determine defoliation forecast: Defoliation forecast parameters are located at the bottom of the MKP form and on page 3 (Figure 2). They are to be used when forecasting defoliation for the subsequent year. Figure 1 Mini-plot locations within MKP North e 1 2 3 10 1m 5 4 6 7 8 9 10m Severn Sound Environmental Association 2021 Ldd Egg Mass Survey Results and Defoliation Forecast for 2022 21 Page 176 of 206 14.h) Correspondence from Severn Sound Environmental Association (SSEA) ... December 2021 Figure 2 Defoliation Forecast Parameters Expected Defoliation (egg masses/ha) Nil (0%) 0 Light (1-40%) 1-1235 Moderate (40-75%) 1236-6175 Severe (>75%) >6175 Severn Sound Environmental Association 2021 Ldd Egg Mass Survey Results and Defoliation Forecast for 2022 22 Page 177 of 206 14.i) Correspondence dated January 25, 2022 from Federal Minister of Agr... Canada Ontario January 25, 2022 His Worship Harry Hughes Mayor Township of Oro-Medonte harry.hughes@oro-medonte.ca Dear Mayor Hughes: Strengthening the agriculture and agri-food sector is critical to Canada's economic growth. In partnership, the Governments of Canada and Ontario are working to deliver the greatest benefits for farmers, food processors and Canadian families. As part of these ongoing efforts, we would like to share with you that today we are boosting the per claim administration payment amount provided to municipalities through the Ontario Wildlife Damage Compensation Program (OWDCP). We understand the important role OWDCP plays in supporting farmers by providing compensation when their livestock and/or poultry has been injured or killed by wildlife, and to beekeepers whose beehives, bee colonies and related equipment are damaged by wildlife. Municipalities are valued partners in delivering the OWDCP, and we appreciate your commitment to administering this program. In recognition of the crucial role municipalities play, the payment amount provided to municipalities will increase to $50 per application, from the previous $30, for any application with an injury/kill date of February 1, 2022 onwards. This increase recognizes that municipalities' incremental costs of program delivery have increased because of changes made over the past few years to strengthen the program. To ensure a smooth transition date, February 1, 2022, municipalities will be able to begin accessing the increased payment amount through OWDCP. This coming into force date will also ensure a smooth transition, as well as minimize any potential errors in payments or financial reporting. This timely investment will help to sustain one of the business risk management supports that our livestock farmers count on to do the invaluable work that they do in supplying safe, high-quality food for the people of the province. /2 CANADIAN AGRICULTURAL PARTNERSHIP Ontario Page 179[ Ada. Innovate Grave Prosper. 14.i) Correspondence dated January 25, 2022 from Federal Minister of Agr... - 2 - This initiative builds on other supports extended to the province's agricultural sector to protect its progress as we move forward during the COVID-19 pandemic. We would like to recognize Mayor Kevin Holland, of the Township of Conmee, who has advocated for these improvements during meetings of the Association of Municipalities of Ontario (AMO). Updated program guidelines are available at www.ontario.ca/predation. Should you have any questions, please contact wild life.damage(a)ontario.ca. Sincerely, _o Marie-Claude Bibeau Lisa M. Thompson Federal Minister of Agriculture Ontario Minister of Agriculture, and Agri-Food Food and Rural Affairs Page 179 of 206 15.a) Correspondence dated February 1 , 2022 from County of Simcoe re: Re... From:Aitken, Mark<Mark.Aitken@simcoe.ca> Sent: February 1, 2022 12:59 PM To: County Council <CountyCouncil@simcoe.ca>; Leigh,Andria <aleigh@oro-medonte.ca>; Blane Parkin <bparkin@newtecumseth.ca>; Colleen Healey<chealey@essatownship.on.ca>; David Denault (ddenault@midland.ca) <ddenault@midland.ca>; Geoff McKnight<gmcknight@townofbwe.com>; CAO <cao@wasagabeach.com>;Jeff Lees <ilees@penetanguishene.ca>;Jeff Schmidt(Jeff.Schmidt@sprinewater.ca)<Jeff.Schmidt@springwater.ca>;Jessica Gunby<igunby@ramara.ca>;John Ferguson <ierguson@clearview.ca>; Laurie Kennard <Ikennard@severn.ca>; Lindsay Barron <Ibarron@tay.ca>; Oliver Jerchow<oierschow@innisfil.ca>; Rhonda Bunn (rbunn@aditos.ca) <rbunn@aditos.ca>; Lamb, R<rlamb@tiny.ca>; Dunn, Robin <rdunn@oro-medonte.ca>; Sonya Skinner <sskinner@collingwood.ca> Cc:Alison Gray<AGray@townshipofsevern.com>;Almas, Sara <salmas@collingwood.ca>; Cyndi Bonneville <cbonneville@tay.ca>; Dianne Gould-Brown <dgouIdbrown@aditos.ca>; Clerk<clerk@wasagabeach.com>;Jennifer Connor<iconnor@ramara.ca>; Daly,John <John.Daly@simcoe.ca>; Laura Borland <deputyclerk@wasaga beach.com>; Lisa Lehr<Ilehr@essatownship.on.ca>; Pam Fettes <pfettes@newtecumseth.ca>; Parkin, Lee <Iparkin@innisfil.ca>; Murphy, Rebecca <rmurphy@townofbwg.com>; renee chaperon <renee.chaperon@springwater.ca>; Sasha Helmkay <shelmkay@clearview.ca>; Sherri Edgar<sedgar@midland.ca>; Stacey Cooper<scooper@penetanguishene.ca>; Walton, Sue<swalton@tiny.ca>;Aubichon, Yvonne<yaubichon@oro-medonte.ca>;Wilcox,Trevor <Trevor.Wilcox@simcoe.ca>; Fay,Andrea <Andrea.Fay@simcoe.ca>; Swaile,Jennifer<Jennifer.Swaile@simcoe.ca>; Denne, Michelle<Michelle.Den ne@simcoe.ca> Subject: [External] FW: Regional Government Task Force (Fire Review Comments) Importance: High This email originated from outside of Oro-Medonte's email system. Please use proper judgment and caution when opening attachments, clicking links, or responding to this email. Hello County Council, CAO's (and Clerks), The attached email was sent this morning to County Council and municipal Clerks looking for some partner municipal comments with respect to the Regional Government Review process on Fire Services and included a number of links to relevant information. As you are aware, these processes have included regular touch points and direct consultations, but the Task Force is now seeking some more formal input from our member municipalities on where you would like to go with these Review findings and recommendations before they further consider the matter and make recommendations to County Council. At a Task Force meeting this morning, there was some discussion on the logistics of the February 281" timeline to move this through normal municipal processes. While many continue to support the timeline, and the Task Force is certainly looking for some timely feedback, we wish to provide some clarification. If you are on track to make the timeline, we look forward to your input. If you think it may take a little longer to get through your local processes, not an issue - but if you could have your Clerk's advise County Clerk Daly on the expected timing of your feedback, it would be appreciated. Likewise, if it is the intention of your municipality to not provide any feedback, please advise Clerk Daly of that as well. We will present back to the Task Force when we have a complete set of responses. Hope this clarification is of assistance. Mark Page 180 of 206 15.a) Correspondence dated February 1 , 2022 from County of Simcoe re: Re... From: Daly,John <John.Daly@simcoe.ca> Sent:Tuesday, February 01, 2022 8:26 AM To:Alison Gray<AGray@townshipofsevern.com>;Almas, Sara <salmas@collingwood.ca>; Cyndi Bonneville (cbonneville@tay.ca)<cbonneville@tay.ca>; Dianne Gould-Brown <dgouId brown @adltos.ca>; Clerk <clerk@wasagabeach.com>;Jennifer Connor<iconnor@ramara.ca>; Daly,John <John.Daly@simcoe.ca>; Laura Borland <deputyclerk@wasagabeach.com>; Lisa Lehr<Ilehr@essatownship.on.ca>; Pam Fettes <pfettes@newtecumseth.ca>; Parkin, Lee <Iparkin@innisfil.ca>; Murphy, Rebecca <rmurphy@townofbwg.com>; renee chaperon (renee.chaperon@springwater.ca) <renee.chaperon@springwater.ca>; Sasha Helmkay<shelmkay@clearview.ca>; Sherri Edgar<sedgar@midland.ca>; Stacey Cooper<scooper@penetanguishene.ca>; Walton, Sue<swalton@tiny.ca>;Yvonne Aubichon <yaubichon@oro-medonte.ca> Cc: County Council <CountyCouncil@simcoe.ca>; Swaile,Jennifer<Jennifer.Swaile@simcoe.ca>;Aitken, Mark <Mark.Aitken@simcoe.ca>; Wilcox,Trevor<Trevor.Wilcox@simcoe.ca>; Clerks<Clerks@simcoe.ca> Subject: Regional Government Task Force Importance: High Co u racy of simcoe Main Line{705)726-9300 c7al fYgrf Clerk's Department Tall Free�866)993-930D hway 26, SI Midhaursstt, Ontario L9X 1146 imcoe ca 25.1 85 Date: February 1, 2022 Mayor and Council, On behalf of County Council, I'm writing to request that the following resolution be placed before your Council for consideration. After a review, your Council is asked to advise the Regional Government Task Force on how the municipality would like to move forward in light of the review's findings. The resolution and applicable background reports are linked below. Please share with your Fire Chief and CAO. Recommendation RGR-32-21 Moved by: Councillor Jane Dunlop Seconded by: Councillor Sandie Macdonald That Item RGR 2021-309, dated December 6, 2021, regarding Fire Service Review Follow-up, be received-, and That the Pomax report be forwarded to member municipal council's, with a request to review and consider the efficiencies, service delivery models and recommendations outlined in the review and advise the Regional Government Task Force on how the municipality would like to move forward in light of the review's findings-, and That should the member municipalities see promise in some or all of the recommendations, the County can be identified to assist where appropriate, which can be initiated via a written response to the various recommendations outlined in the Pomax report by February 28, 2022. Page 181 of 206 15.a) Correspondence dated February 1 , 2022 from County of Simcoe re: Re... RGR 2021-357 Review of Fire Services in Simcoe County • RGR 2021-357 Schedule 1 • RGR 2021-357 Schedule 2 • RGR 2021-357 Schedule 3 • RGR 2021-357 Fire Service Review Presentation RGR 2021-309 Fire Services Review Follow-up • RGR 2021-309 Schedule 1 • RGR 2021-309 Schedule 2 • RGR 2021-309 Schedule 3 • RGR 2021-309 Schedule 4 John Daly County Clerk, and Director of Statutory Services and Archives County of Simcoe 1110 Highway 26, Midhurst, ON L9X 1 N6 Phone: 705-726-9300 Ext. 1623 Cell: 705-794-0131 Toll Free: 1-866-893-9300, Ext 1623 Fax: 705-725-1285 E-mail: iohn.daly(c�simcoe.ca Web: simcoe.ca Page 182 of 206 17.a) 2022-015, A By-law to Provide for Remuneration and Expenses for Me... The Corporation of the Township of Oro-Medonte By-law No. 2022-015 A By-law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and Committees/Technical Support Groups, and Expenses for Employees, and to Repeal By-law No. 2020-010 (Remuneration and Expenses By-law) Whereas Section 283(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a municipality may pay any part of the remuneration and expenses of the members of any local board of the municipality and of the officers and employees of the local board. And Whereas Section 283(2) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that, despite any Act, a municipality may only pay the expenses of the members of its council or of a local board of the municipality and of the officers and employees of the municipality or local board if the expenses are of those persons in their capacity as members, officers or employees and if, (a)the expenses are actually incurred; or (b)the expenses are, in lieu of the expenses actually incurred, a reasonable estimate, in the opinion of the council or local board, of the actual expenses that would be incurred. And Whereas Section 283(7) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that, on or after December 1, 2003, a council shall review a by-law under subsection (5) at a public meeting at least once during the four-year period corresponding to the term of office of its members after a regular election. And Whereas Council deems it expedient to pass a By-law to provide for the remuneration and expenses of Members of Council and Council's Appointees to Local Boards and Committees/Technical Support Groups and for expenses for employees; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That Schedules "A", "B" and "C" attached hereto form part of this By-law. 2. That By-Law No. 2020-010 is hereby repealed. 3. This by-law shall take effect on November 15, 2022. By-law read a First, Second and Third time, and Passed this 9t" day of February, 2022. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, Yvonne Aubichon Page 183 of 206 17.a) 2022-015, A By-law to Provide for Remuneration and Expenses for Me... Schedule "A" to By-law No. 2022-015 Remuneration of Council Members 1. The annual remuneration for Members of Council for 2022 shall be: Mayor $49,649 Deputy Mayor $ 32,848 Councillors $26,757 2. That the annual remuneration for Members of Council shall be the cost of living adjustment provided to bargaining unit excluded staff for the current year. 3. Members of Council shall receive, in addition to their annual remuneration, per diem payments as follows: • $ 80.00 for each half day or evening meeting • $ 160.00 for each full day meeting Where a Member of Council attends multiple meetings on the same day, which are eligible for per diem payments, the Member of Council shall be entitled to a single per diem not to exceed the full day meeting per diem identified above. 4. The per diem stipulated in Section 3 shall exclude the following: 4.1 Attendance at regularly scheduled Council/Council Committee Meetings, as defined in Regular Meeting Schedule of the Procedural By-law 4.1.1 Regularly scheduled Council/Council Committee Meetings include: i) Council Meetings ii) Development Services 4.2 Attendance at a function for the purpose of presenting Congratulatory Certificates on behalf of the Township; and 4.3 Attendance at special functions/events where the Township has purchased a ticket for the Member, such as Awards Dinners, etc. 5. The per diem stipulated in Section 3 shall apply to the following: 5.1 Attendance at Special meetings of Council, as defined in the Procedural By-law; 5.2 Attendance at Orientation Sessions as defined as education and training as organized by the Corporation for the purpose of on boarding new members of Council subsequent to swearing of oaths or by resolution of Council; 5.3 Attendance at Public Meetings/Public Information Sessions, as defined in the Procedural By-law, when such meetings are conducted as a separate meeting on a designated day; 5.4 Attendance at meetings of Committees, local boards,or special Ad-Hoc committees to which the Member of Council has been appointed by resolution of Council, unless specified otherwise in a resolution of Council. No per diem or mileage shall be provided where the appointed member receives compensation from the external body. 5.4.1 Committees and local boards include: i. Joint Accessibility Advisory Committee ii. Heritage Committee iii. Human Resources Committee iv. Barrie Area Physician Recruitment v. County Council Alternate vi. Lake Simcoe Region Conservation Authority vii. Nottawasaga Valley Conservation Authority Page 184 of 206 17.a) 2022-015, A By-law to Provide for Remuneration and Expenses for Me... viii. Orillia &Area Physician Recruitment ix. Orillia Chamber of Commerce x. Oro-Medonte Chamber of Commerce xi. Severn Sound Environmental Association xii. Top Aggregate Producing Municipalities of Ontario xiii. Orillia Public Library Board 5.5 Attendance at conferences, conventions and seminars as authorized by resolution of Council; 5.6 Attendance by the Mayor, and/or his/her designate(s) including the Mayor in his/her capacity as ex-officio, and/or his/her designate(s), in an ex-officio capacity and Members of Council, at meetings required for a specific purpose relative to municipal business and at business functions as representatives of the Municipality, that are authorized by resolution of Council. Page 185 of 206 17.a) 2022-015, A By-law to Provide for Remuneration and Expenses for Me... Schedule "B" to By-law No. 2022-015 Remuneration of Public Members of Local Boards &Committees 1. The Public Members of the: • Heritage Committee • Property Standards Committee; shall receive per diem payments as follows: • $ 80.00 for each half day or evening meeting; • $ 160.00 for each full day meeting. 2. The Public Members of the: • Fence-Viewers shall receive per diem payments as follows: • $ 80.00. 3. The per diem stipulated in Sections 1 and 2 of this Schedule shall apply to the following: 3.1. Attendance at meetings of the local board or committee; 3.2. Attendance at conferences, conventions and seminars as authorized by resolution of Council; 3.3. Attendance at meetings required for a specific purpose relative to municipal business and authorized by resolution of Council. 4. The above per diems, including per-kilometer payments, shall be paid on a semi- annual basis, upon submission of a statement approved by the respective Senior Manager. Page 186 of 206 17.a) 2022-015, A By-law to Provide for Remuneration and Expenses for Me... Schedule "C" to By-law No. 2022-015 Expenses for Members of Council, Council's Appointees to Local Boards and Committees/Technical Support Groups and Employees 1. Per Kilometer Payments 1.1 Effective January 1, 2020, the municipality shall compensate Members of Council, Council's Appointees to Local Boards & Committees/Technical Support Groups and Employees at the Township approved per kilometer rate for the use of non-township owned vehicles. 1.1.1 That the per kilometer rate will be adjusted on January 1st each year to the Canada Revenue Agency (CRA) rate for Ontario. 1.2 Members of Council shall receive a per-kilometer payment as outlined further in this section: 1.2.1 Members of Council shall receive a per-kilometer payment for travel from their residence and back to attend: i. meetings at the Township Administration Centre and as outlined in Section 4.1.1 and Section 5 of Schedule "A", ii. conferences, conventions and seminars stipulated in Section 3 of Schedule "C", iii. upon submission of Meeting and Mileage Expense Statements. 1.3 Per kilometer payments as defined in this section will be charged against the individual Council Members' annual Constituent Support and Professional Development (CSPD) allocation as outlined in Section 4 of Schedule "C". 1.4 Members of local boards &committees shall receive a per-kilometer payment for travel from their residence and back to attend meetings, conferences, conventions and seminars stipulated in Section 3 of Schedule «B„ 1.5 Township employees shall receive a per-kilometer payment for each kilometer driven in a non-township owned vehicle while on Township business. 2. Luncheon & Dinner Meetings 2.1 The municipality shall be responsible for the cost of Council or Committee luncheon/dinner meetings when such meetings are called by Council or the Committee concerned. 2.2 Council members and Senior Staff shall have the discretion to invite visitors for lunch or dinner in connection with Township business and such expense shall be borne by the Township. 3. Conferences, Conventions, Seminars and Meetings Attendance at conferences, conventions, seminars and meetings for Members of Council shall be pre-authorized by Council resolution or in accordance with Township policy. 3.1 The following expenses shall be paid upon submission of receipts: i) Hotel/Motel accommodation -actual cost ii) Parking -actual cost iii) Registration -actual cost iv) Meals and incidental expenses -actual cost Page 187 of 206 17.a) 2022-015, A By-law to Provide for Remuneration and Expenses for Me... 3.2 Costs associated with conferences, conventions, seminars and meetings will be charged against the individual Council Members' annual Constituent Support and Professional Development(CSPD) allowance as outlined in Section 4 of Schedule C. 4. Council Expense Allocation: The approved annual budget will include an annual allowance of$6,600 for the Mayor and $5,600 for each Member of Council to cover the cost of Constituent Support and Professional Development(CSPD)expenses. 4.1 Eligible expenses include: i) Conferences and seminars as defined in Section 3 of Schedule"C" ii) Promotional material related to Township Business iii) Constituent Newsletters &associated postage costs iv) Monthly internet plan (to a maximum of$75 per month) v) Subscriptions related to Township Business or municipalities in general vi) Parking related expenses save and except parking fines. vii)Expenses related to Constituent&ward meetings viii)Social Events and Banquets ix) Mileage Reimbursement as defined in Section 1 of Schedule "C". x) An expense authorized by resolution of Council within the CSPD Allocations. 4.2 Ineligible expenses include but are not limited to: i) Additional accommodation for days outside of a formal Conference and/or seminar ii) Alcohol and alcoholic beverages iii) Companion registration fees and expenses at Conferences iv) Personal entertainment(e.g.sight-seeing, concerts, sporting events, etc.) v) Donations vi) Costs associated with materials or supplies for a display, float or parade etc. unless authorized by resolution of Council vii)Personal services (e.g.shoe shine, valet service,spa treatments, etc.) viii)Personal vehicle costs beyond mileage(e.g. maintenance, repair, etc.) ix)Traffic and parking fines 4.3 Corporate promotional items: Township pins, flags and other Township promotion items may be made available from time to time to Council Members,for distribution to the public and service clubs.The associated costs will be charged against the individual Council Members' annual CSPD allowance. 4.4 Expenses shall be paid upon submission of the Expense Statements with receipts on a monthly basis. 4.5 A recap of expenses relating to the annual allowance will be prepared quarterly, distributed to Members for information and posted on the Township website annually. 4.6 Costs exceeding the annual CSPD allowance shall be borne by the individual Council Member except where authorized by Council Resolution. 5. Expense Statements 5.1 Statements for expenses shall be submitted in a form determined by the Township. 6. Mobile Devices 6.1 The municipality shall be responsible for the issuance of Mobile devices and related monthly plan costs in accordance with the current information technology mobile device policy. While engaged in Municipal business, Council Members shall arrange an appropriate out of country mobile device plan in order to avoid excessive roaming charges. Page 188 of 206 17.b) 2022-016, Being a By-Law to Authorize the Execution of a Municipal... The Corporation of the Township of Oro-Medonte By-Law No. 2022-016 Being a By-Law to Authorize the Execution of a Municipal Highway Agreement (Addition of Line 7 North from Hwy. 11 North to Horseshoe Valley Road (County Road 22)to the County of Simcoe Highway System) Between the Township of Oro-Medonte and the County of Simcoe Whereas the Municipal Act, 2001, S.O. 2001, c.25, Section 52(1), as amended, provides an upper-tier municipality may add a lower-tier highway, including a boundary line highway, to its highway system from any of its lower-tier municipalities. And Whereas the Municipal Act, 2001, S.O. 2001, c.25, Section 224, as amended, provides that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; And Whereas as a result of the County of Simcoe Transportation Master Plan, the County has identified highways which will be required to be included in the County's highway system at some time in the future to ensure that the County's highway system will function on a county wide basis. And Whereas the identified highway within the Township of Oro-Medonte is the addition of Line 7 North from Hwy. 11 North to Horseshoe Valley Road (County Road 22)to the County of Simcoe Highway System. And Whereas Council deems it expedient to enter into the Municipal Highway Agreement with the County of Simcoe. Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the Mayor and Clerk be authorized to execute the Municipal Highway Agreement (addition of Line 7 North from Hwy. 11 North to Horseshoe Valley Road (County Road 22)to the County of Simcoe Highway System) attached hereto as Schedule "A" and forming part of this By-Law. 2. That this by-law shall take effect on the final passing thereof. By-Law Read a First, Second and Third time, and Passed this 9t" day of February, 2022. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, Yvonne Aubichon Page 189 of 206 17.b) 2022-016, Being a By-Law to Authorize the Execution of a Municipal... off, C'OV G OF MUNICIPAL HIGHWAY AGREEMENT (Addition of Oro 71h Lne from Hwy.11 north to Horseshoe ValleyRoad-County Road 22-to the County of Sim coe Highway System) BETWEEN: THE CORPORATION OF THE COUNTY OF SIMCOE "County" -and- THE CORPORATION OF THE TOWNSIP OF ORO- MEDONTE "Township" Page 190 of 206 17.b) 2022-016, Being a By-Law to Authorize the Execution of a Municipal... Table of Contents RECITALS ........................................................................................................ 4 1 . COMPLIANCE WITH SECTION 270....................................................... 5 2. COUNTY BY-LAW.................................................................................. 5 3. ADDITION DATE .................................................................................... 5 4. MAINTENANCE...................................................................................... 5 5. ON-GOING CO-OPERATION ................................................................. 6 6. CORRECTION OFTITLE ISSUES.......................................................... 6 7. LEGAL/SURVEYING COSTS ................................................................. 6 8. OFFICIAL PLAN, BY-LAW AND TRANSPORTATION MASTER PLAN COMPLIANCE................................................................................................... 6 9. CIRCULATION TO COUNTYOF SIMCOE.............................................. 6 10. DOCUMENTATION TO BE PROVIDED .................................................. 7 11. EXISTING UTILITIES .............................................................................. 7 12. BRIDGES AND CULVERTS.................................................................... 7 13. INSURANCE ........................................................................................... 8 14. INDEMNITY ............................................................................................ 8 15. ENTIREAGREEMENT............................................................................ 9 16. NO MODIFICATION ................................................................................ 9 17. SEVERABILITY....................................................................................... 9 18. RECITALS............................................................................................... 9 19. NOTICES................................................................................................. 9 20. INTERPRETATION OF AGREEMENT................................................... 10 21. FURTHER ASSURANCES .................................................................... 10 22. WAIVER ................................................................................................ 10 23. GOVERNINGLAW................................................................................. 11 24. SCHEDULES......................................................................................... 11 25. BINDING................................................................................................ 11 26. EFFECTIVE DATE................................................................................. 11 SCHEDULE "A"TO THE MUNICIPAL HIGHWAY AGREEMENT..................... 12 LEGAL DESCRIPTION OF IDENTIFIED HIGHWAYS ...................................... 12 Page 191 of 206 17.b) 2022-016, Being a By-Law to Authorize the Execution of a Municipal... SCHEDULE "B" TO THE MUNICIPAL HIGHWAY AGREEMENT ...................... 15 ROAD TRANSFER PLAN ................................................................................... 15 SCHEDULE "C" TO THE MUNICIPAL HIGHWAY AGREEMENT...................... 16 DRAFT COUNTY OF SIMCOE BY-LAW FOR THE ADDITION OF HIGHWAYS TO THE COUNTY OF SIMCOE HIGHWAY SYSTEM ........................................ 16 SCHEDULE "A" TO THE COUNTY OF SIMCOE BY-LAW................................. 18 MUNICIPAL HIGHWAY AGREEMENT............................................................... 18 LEGAL DESCRIPTION OFIDENTIFIED HIGHWAYS ........................................ 19 Page 192 of 206 17.b) 2022-016, Being a By-Law to Authorize the Execution of a Municipal... MUNICIPAL HIGHWAY AGREEMENT (Addition of Oro 71h Line from H y.11 north to F-owshoeValley Road-County Road 22-to the County of Simcoe Highway System) BETWEEN: THE CORPORATION OF THE COUNTY OF SIMCOE "Cou nty" -and- THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE "Township" Collectively "the Parties" RECITALS The County's highway system consists primarily of two lane arterial highways, which move the traffic through the County, providing direct access to major residential, commercial and industrial centres, both within and outside the County, as well as serving the needs of the residents that live along the County's highways. The rapid growth and development within the County is placing heavy demands on the County's highway system and will continue to do so in the future. The County has developed a long range plan for the reconstruction and rehabilitation of the highway system so that it can meet these demands. As a result of the County of Simcoe Transportation Master Plan, the County has identified highways which are required to be included in the County's highway system to support the transportation needs of the County's residents. The identified highway within the Township is the 7t" Line, which is more particularly described in Schedule "A" attached ("Identified Highways") and which is set out in the sketch attached as Schedule "B" ("Road Transfer Plan") 4 Page 193 of 206 17.b) 2022-016, Being a By-Law to Authorize the Execution of a Municipal... Section 52(1) of the Municipal Act, 2001, S.O. 2001, c.25 ("Municipal Acr) authorizes an upper-tier municipality to add lower tier highways to its highway system. The parties have entered into this agreement ("Agreement") to set out the terms upon which the Parties have agreed to the County adding the Identified Highways to the County's highwaysystem. NOW THEREFORE in consideration of the County and the Township agreeing to the terms of this Agreement and the County agreeing to add the Identified Highways to the County's highway system, and the Township and County agreeing to maintenance responsibilities for the Identified Highways, the Parties agree as follows: 1. COMPLIANCE WITH SECTION 270 1.1. The County and the Township will be responsible for complying with any terms of their respective policies under section 270 of the Municipal Act which would apply to the Identified Highways being added to the County's highway system. 2. COUNTY BY-LAW 2.1 . County staff will present a by-law to County Council, substantially in the form set out in Schedule "C" attached, pursuant to section 52 of the Municipal Act to add the Identified Highways to the County's highway system. 3. ADDITION DATE 3.1. The County and Township agree that the Identified Hi hwa s shall be added to the County highway system as of 12.01 a.m. o , 2022 {"Addition Date"). 4. MAINTENANCE 4.1 The Township agrees that it will continue to be responsible for all maintenance of the Identified Highways at the Townships expense, to the Townships maintenance standards and the minimum Provincial Maintenance Standards until 12:01 FF o ne 1, 2024. The County agrees that it will assume responsibility for all maintenance, at the County's expense, after the respective dates set out in this section. 5 Page 194 of 206 17.b) 2022-016, Being a By-Law to Authorize the Execution of a Municipal... 5. ON-GOING CO-OPERATION 5.1. The Township agrees to share with the County all information that it has on the Identified Highways including, but not limited to, ownership, and maintenance. 6. CORRECTION OF TITLE ISSUES 6.1. The Township agrees to assist the County in all respects required to identify and correct any title issues, relating to the highways to be added to the County's highway system. The Township further agrees that the County will complete all title searches required and identify all title issues, and co- ordinate the rectification of any title issues, so that good title can be obtained by the County, with the County directing that the title work will be completed by their solicitors and surveyors. 7. LEGAL/SURVEYING COSTS 7.1 The County agrees to pay 100% of its costs for the preparation and negotiation of this Agreement, and for all work required to effect the addition of the Identified Highways to the County's highway system, Including but not limited to, all County legal costs, and surveying costs. 7.2 The Township is 100% responsible for its own legal costs should it utilize the services of its own lawyer during the negotiation of this Agreement or at any time during the process of completing the terms of this Agreement. 8. OFFICIAL PLAN, BY-LAW AND TRANSPORTATION MASTER PLAN COMPLIANCE 8.1. The Township acknowledges and agrees that from the Addition Date forward, the County's Official Plan, By-laws, and County of Simcoe Transportation Master Plan relating to road widenings, sight triangles, set backs and entrance permits, among other things, apply to all future developments along the Identified Highways. 8.2. The Township acknowledges and agrees that after the Addition Date all approved applications for Subdivision Agreements, Severances and Site Plan Control Agreements within the Township on the Identified Highways must adhere to all County requirements for road widenings, sight triangles, entrance permits and setbacks, pursuant to the Planning Act, R.S.O., 1990, c.P13, ss. 51 (25) and 53(12). 9. CIRCULATION TO COUNTY OF SIMCOE 9.1 The Township agrees that after the Addition Date the Township will circulate all applications for plans of subdivision, severances, and site plan control agreements referenced in Section 8.2 of this Agreement to the County, to provide the County with an opportunity to comment upon all such applications. 6 Page 195 of 206 17.b) 2022-016, Being a By-Law to Authorize the Execution of a Municipal... 10. DOCUMENTATION TO BE PROVIDED 10.1 . The Township agrees that within thirty (30) days of the Addition Date, where applicable and available without doing a title search, it will provide the County with all Agreements, documents, surveys and/or plans relating to the Identified Highways including but not limited to the following types of material. The Township will provide original copies of all documents listed below wherever possible. 10.1.1. As built drawings for all utilities and the Identified Highways; 10.1.2. All entrance permits; 10.1.3. All speed by-laws; 10.1.4. Any Special UseAgreements; 10.1.5. Any Encroachment Agreements; 10.1.6. Any Unregistered Easements; 10.2. The Township agrees that within thirty (30) days of the Addition Date, it will provide the County with executed Assignments of any of the above noted Agreements above that may be required by the County, in the County's sole and unfettered discretion. The County's solicitor shall approve any such Assignments required by the County, which shall be prepared at the expense of the Town. 11. EXISTING UTILITIES 11.1 The County and the Township agree that all existing utilities located within the Identified Highways will remain owned by either the Township or the utility provider as applicable, and further agree that any existing agreements relating to utilities will remain in full force and effect, with the County assuming all obligations of the Township from the Addition Date forward. 12. BRIDGES AND CULVERTS 12.1 The County and the Township acknowledge that all bridges and culverts which are located under the Identified Highways shall form part of the Identified Highways. The County and Township further acknowledge that where the Identified Highways pass over a culvert that is three (3) meters in diameter or greater, the overpass is considered a bridge, and if the Identified Highways pass over a culvert that is less than three (3) meters in diameter, the overpass is not considered a bridge, but instead Is considered a culvert. 7 Page 196 of 206 17.b) 2022-016, Being a By-Law to Authorize the Execution of a Municipal... 13. INSURANCE 13.1 . The Township shall provide to the County, prior to its execution of this Agreement, a suitable policy of general municipal liability insurance coverage and a certificate of Insurance, forthe Identified Highways forthe agreed upon maintenance period, naming the County as an additional insured in an amount sufficient to cover liabilities that may arise in connection with the maintenance and repair obligations imposed by this Agreement, and in accordance with good municipal practice. This coverage shall be for a minimum of $5,000,000.00, and shall be satisfactory to the County forthe purpose of indemnifying the County from any loss arising from claims or damages, injury or otherwise in connection with the work done by or on behalf of the Town. 13.2. The Insurance policy shall contain a cross-liability and severability of interest clause, shall name the County as an additional insured. 13.3. The insurance policy shall contain a thirty {30) days notice cancellation. 13.4. The insurance policy shall be maintained in full force and effect by the Township until all maintenance responsibility for the Identified Highways become the County's responsibility. 13.5. The issuance of the insurance policy shall not be construed as relieving the Township from any liability or responsibility for any claims In excess of the policy limits and the County may in their sole discretion require a greater minimum amount. 13.6. The County will add the Identified Highways to its insurance coverage as of the date that they are added to the County's highway system. 14. INDEMNITY 14.1. The Township hereby indemnifies and saves harmless the County from and against all liability, losses, damages or costs whatsoever which may arise either directly or indirectly by reason of any act, neglect or refusal of the part of the Township, its servants, employees, contractors and agents, in the performance or partial performance or the failure to perform and carry out any obligation imposed or assumed pursuant to this Agreement, more specifically In relation to the level of maintenance required to the Identified Highways as set out in Section 4 - Maintenance, and in relation to any unfulfilled obligations of the Township or liabilities incurred by the Township, as a result of an action or inaction that occurred prior to the Addition Date, pursuant to Section 11 - Existing Utilities. Nothing in this section shall require the Township to indemnify the County for the County's own negligence or misconduct. 8 Page 197 of 206 17.b) 2022-016, Being a By-Law to Authorize the Execution of a Municipal... 15. ENTIRE AGREEMENT 15.1. This agreement shall constitute the entire agreement between the Parties pertaining to the subject matter thereof. 16. NO MODIFICATION 16.1. No modification of, or amendment to this Agreement shall be valid or binding unless set forth in writing and duly executed by the Parties hereto. 17. SEVERABILITY 17.1. The County and the Township agree that all covenants contained in this Agreement shall be severable unless specifically stated otherwise herein, and that should any covenant or condition in this Agreement be declared invalid or unenforceable by a Court of competent jurisdiction, the remaining covenants and the remainder of the Agreement shall remain valid and not terminate thereby. 18. RECITALS 18.1. The County and the Township agree that all recitals are deemed to be true, and shall be incorporated as terms of the Agreement. 19. NOTICES 19.1. Where this Agreement requires notice to be delivered by one party to the other, such notice shall be in writing and delivered either personally, by facsimile transmission, email or by courier from one party to the other at their addresses noted below. Such notice shall be deemed to have been given, if by personal delivery, facsimile transmission, or email, on date of delivery with electronic confirmation of receipt obtained, and if by courier, on the second (2nd) business day following the sending thereof which for the purposes of this Agreement shall be deemed to exclude Saturdays, Sundays and statutory holidays: County: County of Simcoe Administration Centre 1110 Highway 26 Midhurst, Ontario LPX 1N6 Attention: John Daly, County Clerk Fax: 705-727-7984 Tel: 705-726-9300 Email: John.Daly@simcoe.ca 9 Page 198 of 206 17.b) 2022-016, Being a By-Law to Authorize the Execution of a Municipal... Township **Address** Attention: Oro-Medonte Township Clerk Fax: XXX Tel: XXX Email: clerk's email address Addresses, telephone and fax numbers and email addresses may be changed by written notice to the parties. 20. INTERPRETATION OFAGREEMENT 20.1. The headings, sections, subsections, and clauses are inserted for convenience of reference only, and shall not affect the construction or interpretation of thisAgreement. 20.2. This Agreement shall be construed with all changes in number and gender as may be required by thecontext. 20.3. Reference herein to any statute or any provision thereof shall include such statute or provision thereof as amended, revised, re-enacted and/or consolidated from time to time and any successor statute thereto. 20.4. All obligations herein contained, although not expressed to be covenants, shall be deemed to be covenants. 20.5. Whenever a statement or provision in this Agreement is followed by words denoting inclusion or example and then a list of or reference to specific items, such list or reference shall not be read so as to limit the generality of that statement or provisions, even If words such as "without limiting the generality of the foregoing" do not precede such list or reference. 21. FURTHER ASSURANCES 21.1. The County and Township shall execute such further and other documents, as required to affect the provisions of this Agreement. 22. WAIVER 22.1. The failure of the County at any time to require performance by the Township of any obligation under this Agreement shall in no way affect its right thereafter to enforce such obligation, nor shall the waiver by the County of the performance of any obligation hereunder be taken or be held to be a waiver of the performance of the same or any other obligation hereunder at any later time. The County shall specifically retain its rights at law to enforce thisAgreement. 10 Page 199 of 206 17.b) 2022-016, Being a By-Law to Authorize the Execution of a Municipal... 23. GOVERNING LAW 23.1. This Agreement shall be governed by and has been construed in accordance with the laws of the Province of Ontario and shall be treated in all respects as an Ontario contract. 24. SCHEDULES 24.1. The following attached Schedules form part of this Agreement: Schedule "A"- Legal Description of the Identified Highways Schedule "B" - Road Transfer Plan Schedule "C"- Draft County of Simcoe Bylaw for the Addition of Highways to the County of Simcoe Highway System 25. BINDING 25.1. This agreement shall be binding upon and enure to the benefit of the Parties to this agreement and their respective administrators, successors and assigns. 26. EFFECT VE DATE 26.1. This Agreement s effective from the date that it is executed by the County and the Township. THE PARTIES HAVE SIGNED THIS AGREEMENT ON THE DATES SET OUT BELOW: THE CORPORATION OF THE DATE: January 26, 2022 COUNTY OF SIMCOE r or e , rden 4n a y ounty Clerk We have authority to bind the corporation. 11 Page 200 of 206 17.b) 2022-016, Being a By-Law to Authorize the Execution of aTmnicipal... CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Date Mayor Clerk We have authority to bind the corporation. 12 Page 201 of 206 17.b) 2022-016, Being a By-Law to Authorize the Execution of a Municipal... SCHEDULE "A" TO THE MUNICIPAL HIGHWAY AGREEMENT LEGAL DESCRIPTION OF IDENTIFIED HIGHWAYS 7t—" Line North, Oro-Medonte Firstly, all of PIN 58547-0001 (extends from Highway 11 to 15/16 Sideroad): RDAL BTN CON 7 & 8 ORO LYING S OF RDAL BTN LTS 15 & 16, & THE KING'S HIGHWAY 11; PT E 1/2 LT 17 CON 7 ORO; PT LT 18 CON 7 ORO; PT LT 19 CON 7 ORO PT 1 51 R21510; ORO- MEDONTE; Secondly, all of PIN 58540-0001 (extends from 15/16 Sideroad to Old Barrie Road): RDAL BTN CONS 7 & 8 ORO BTN COUNTY RD 11 & RDAL BTN LT 15 & 16; ORO-MEDONTE Thirdly, all of PIN 58537-0001 (extends from Old Barrie Road to Bass Lake Side Road): PT RDAL BTN CONS 7 & 8 ORO LYING BTN RDAL BTN LTS 5 & 6 CON 8 AND COUNTY RD 11; ORO-MEDONTE Fourthly, all of PIN 58532-0001(extends from Bass Lake Site Road to Horseshoe Valley Road/County Road 22) PT LT 3 CON 8 ORO PT 2 51 R18210; PT LT 4 CON 8 ORO PTS 1 & 2 51 R25249; PT RDAL BTN CON 7 & 8 ORO LYING BTN COUNTY RD NO 22 & RDAL BTN LTS 5 & 6 CON 8; ORO-MEDONTE Widening — BLOCK 147, PLAN 51M957 SUBJECT TO AN EASEMENT AS IN LT524692 TOWNSHIP OF ORO-MEDONTE — PIN 58533-0371 RESERVE BLOCK 141, PLAN 51 M957 TOWNSHIP OF ORO-MEDONTE — PIN 58533-0365 Widening - BLOCK 146, PLAN 51M957 TOWNSHIP OF ORO-MEDONTE PIN 58533-0370 RESERVE BLOCK 143, PLAN 51 M957 TOWNSHIP OF ORO-MEDONTE PIN 58533-0367 RESERVE BLOCK 142, PLAN 51M957 TOWNSHIP OF ORO-MEDONTE PIN 58533-0366 13 Page 202 of 206 17.b) 2022-016, Being a By-Law to Authorize the Execution of a Municipal... SCHEDULES" TO THE MUNICIPAL HIGHWAY AGREEMENT ROAD TRANSFER PLAN R • . • Transfer [Insert Map Image] Page 203 of 206 17.b) 2022-016, Being a By-Law to Authorize the Execution of a Municipal... SCHEDULE "C" TO THE MUNICIPAL HIGHWAY AGREEMENT DRAFTCOUNTY OF SIMCOE BY-LAW FOR THE ADDITION OF HIGHWAYS JO THE COUNTY OF SIMCOE HIGHWAY SYSTEM BY-LAW NO. OF THE CORPORATION OF THE COUNTY OF SIMCOE A By-law of The Corporation of the County of Simcoe ("County") to add certain lower tier highways to its County highway system. WHEREAS Section 9 of the Municipal Act, 2001, S.O. 2001 , c.25 grants municipalities the powers of a natural person for many purposes including the execution of agreements. AND WHEREAS Section 52(1) and (3) of the Municipal Act, 2001, S.O. 2001, c.25 permit an upper-tier municipality to add a lower-tier highway from any of its lower-tier municipalities to it's highway system. AND WHEREAS by the adoption of Committee Item No dated County Council deems it appropriate to add to the highway system for the County certain lower tier municipal highways pursuant to the Municipal Highway Agreement as set out in Schedule"A"attached, with the lower tier municipal highways described in Schedule "B" attached (Identified Highways). NOW THEREFORE the Council of The Corporation of the County of Simcoe enacts as follows: 1 . THAT the County agrees to enter into a Municipal Highway Agreement (Addition of Oro-Medonte 7t" Line from Hwy 11 north to County Road 22 — Horseshoe Valley Road - to the County of Simcoe Highway System) with the Corporation of the Township of Oro-Medonte for the Identified Highways, in the form and content as set out in Schedule "A" attached. 2. AND THAT the Identified Highways as set out in Schedule "B" attached, shall be added to the highway system for the County to form part of the County's highway system as of the date set out in the Municipal Highway Agreement, being 12:Mm. on JanuaW2022. 16 Page 204 of 206 17.b) 2022-016, Being a By-Law to Authorize the Execution of a Municipal... 3. AND THAT the County will assume responsibility for all maintenance and repair of the Identified Highways as of 12,01 a.m, n June 1, 2024. The County agrees that it will assume responsibility for all maintenance after these respective dates. 4. AND THAT the Warden and County Clerk are hereby authorized to take all necessary actions to carry out the provisions of this by-law including the execution of any and all documents to finalize this matter. 5. AND THAT all recitals and Schedules A & B attached, form part of this By- law. 6. AND THAT this by-law shall come into force upon execution by the Warden and the Clerk. By-law read a first time and taken as read a second and third time and finally enacted this—day of , 20_. George Cornell, Warden John Daly, County Clerk Page 205 of 206 19.a) 2022-017, Being a by-law to confirm the proceedings of the Council... The Corporation of the Township of Oro-Medonte By-Law No. 2022-017 Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, February 9, 2022 Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By-Law, unless the municipality is specifically authorized to do otherwise; And Whereas The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By-Law; Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, February 9, 2022, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Land Tribunal is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. By-Law Read a First, Second and Third time, and Passed this 9t" day of February, 2022. 1% '%Ik The Corporation of the Township of Oro-Medonte IW Mayor, H.S. Hughes Clerk, Yvonne Aubichon Page 206 of 206