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12 08 2021 Council Agenda The Township of Oro-Medonte Council Meeting Agenda ft o Electronic Meeting 0;Township of Wednesday, December 8, 2021 9:00 a.m. - Closed Session Proud Hcritn,qe,Excrrf kk Funfre Open Session Immediately Following Closed Session Effective Tuesday, September 7, 2021 , all Township facilities will re-open to the public with safety measures in place including: mandatory masks/face coverings; COVID-19 health screening; and social distancing. Taking into consideration positive COVID-19 cases in Simcoe Muskoka and beyond, and contagious transmission of the COVID-19 Delta variant, whenever possible, residents and business owners are encouraged to utilize online and telephone services for Township related business. Input on agenda items are welcome and encouraged. The Township of Oro-Medonte has amended its Procedural By-law to allow for electronic participation at Council meetings during a declared emergency. Protocols have been established to advise how to participate in the public portions of these meetings. Please visit the following links for additional information: • Request for Open Forum or DS Committee Participation Form • Protocols for Public Participation Council and DS Committee All electronic Council meetings will be streamed live, where possible, on the Township YouTube Channel. Council Agendas will continue to be published on the Civic Web Meeting Agendas in advance of the meeting date in accordance with the Township's Procedural By-law. The Township of Oro-Medonte is committed to providing and maintaining a working environment that is based on respect for the dignity and rights of everyone within the organization and for those individuals visiting our organization. The Township of Oro-Medonte supports and fosters an environment that is safe, welcoming and respectful for all residents, visitors, members of Council and staff. Page 1. Call to Order - Moment of Reflection: Page 1 of 372 Council Meeting Agenda - December 08, 2021 The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri- Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Andria Leigh, Deputy CAO/Director, Development Services re: Solicitor-client privilege; Acquisition or disposition of land (Stormwater Management (SWM) Facilities). 5. Minutes of Council and Committees: 7 - 21 a) Minutes of Council meeting held on Wednesday, November 24, 2021. 6. Recognition of Achievements: None. 7. Public Meetings: None. Page 2 of 372 Council Meeting Agenda - December 08, 2021 8. Deputations/Presentations: 22 - 39 a) Deputation by Sylvia Stark, Executive Administrator, Oro-Medonte Chamber of Commerce re: Township of Oro-Medonte Council Update, Economic Development Assistance Application, 2022 [Refer to Item 12b)]. 40 - 187 b) Presentation by Jennifer Whitley, Coordinator, Economic Development/Communications; Fran Hohol and Hildegard Snelgrove, CBRE Tourism & Leisure re: Tourism Product Gap Analysis and Policy Recommendations. 9. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda. Refer to Procedural By-Law No. 2017-165 for additional information. 10. Reports of Municipal Officers for Action: 188 - 193 a) DS2021-185, Andy Karaiskakis, Senior Planner re: County of Simcoe, Municipal Comprehensive Review (MCR). 194 - 207 b) DS2021-186, Andria Leigh, Deputy CAO/Director, Development Services re: Oro Station Auto Innovation Park Subdivision and Site Plan Update (2020- SUB-01 and 2020-SPA-26) (to be distributed) [Refer to Item 17e)]. 208 - 217 c) Andria Leigh, Deputy CAO/Director, Development Services re: Update on COVID-19 Actions. 11. Reports of Municipal Officers for Information Only: 218 - 227 a) Garry McCartney, Chief Building Official re: COVID-19 Recovery Plan Update. 228 - 230 b) CS2021-33, Yvonne Aubichon, Clerk re: Hybrid Meeting Update. 231 - 267 c) CS2021-32, Vanessa Cooper, Executive Assistant, Mayor and Council & CAO re: Corporate Projects Status Update — September, October 2021. 268 - 270 d) CS2021-36, Yvonne Aubichon, Clerk re: Integrity Commissioner Extension Agreement Update. 12. Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. Provides an opportunity for the Township's representatives at the County of Simcoe, and the Council members appointed as the Township's representatives at the Township's Partners and Agencies, to deliver updates Page 3 of 372 Council Meeting Agenda - December 08, 2021 on the activities of the County of Simcoe and the Township's Partners and Agencies. 271 - 277 b) Councillor Scott, Township Representative, Oro-Medonte Chamber of Commerce, Ward 4 Councillor re: Township of Oro-Medonte Council Update Economic Development Assistance Application 2022 [Refer to Item 8a)]. 13. Announcements: 14. Consent Agenda: 278 a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, Notice re: 2021 Holiday Season Administration Office Closure. 279 - 288 b) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, October 22, 2021. Staff Recommendation: Receive for Information Only. 289 - 295 c) Nottawasaga Valley Conservation Authority re: Minutes of Friday, October 22, 2021 and Highlights of Friday, November 26, 2021 meetings. Staff Recommendation: Receive for Information Only. 296 - 299 d) Minutes of Barrie Public Library Board meeting held on Thursday, October 28, 2021. Staff Recommendation: Receive for Information Only. 300 - 317 e) Orillia Public Library Board re: December 1 , 2021 Meeting Package. Staff Recommendation: Receive for Information Only. 318 - 328 f) Correspondence dated November 24, 2021 from The Regional Municipality of Durham re: Bus Stop Dead End Roads. Staff Recommendation: Receive for Information Only. 329 - 331 g) Correspondence received November 26, 2021 from Communities in Bloom and Canadian Garden Council re: Proclamation Request, 2022 the Year of the Garden. Staff Recommendation: Receive, Proclaim, Post to Website, Advise under Mayor's Signature. 332 - 333 h) Correspondence dated November 29, 2021 from the Town of Georgina re: Lack of Recycling Options, Agricultural Bale Wrap and Twine and Boat Shrink Wrap. Staff Recommendation: Receive, Support, Advise under Mayor's Signature. 334 - 336 i) Correspondence dated November 30, 2021 from Town of East Gwillimbury re: Holland Marsh Polder Phosphorus Recycling Facility. Staff Recommendation: Receive for Information Only. 337 - 338 j) Correspondence dated December 1, 2021 from City of St. Catharines re: National Childcare Program. Staff Recommendation: Receive for Information Only. Page 4 of 372 Council Meeting Agenda - December 08, 2021 15. Communications/Petitions: None. 16. Notice of Motions: a) Brought by Councillor Greenlaw, November 24, 2021 Notice of Motion for December 8, 2021 Council meeting To be dealt with at the January 12, 2022 Council meeting Item 1 of Motion No. C200212-13 reads as follows: "Be it resolved 1. That the storage of video recorded meetings on YouTube be retained for a two week period only, after which they may be obtained in-person at the Township Administration Centre." I would respectfully request Council's consideration of the following amendment to Motion No. C200212-13: Item 1 of Motion No. C200212-13 be amended to read: "Be it resolved 1 . That the storage of video recorded meetings on YouTube be retained for a one month period only, after which they may be obtained in-person at the Township Administration Centre". 17. By-Laws: 339 a) 2021-128: A By-law to Amend By-law No. 2021-005, A By-law to provide for restricting of traffic and parking on highways under the jurisdiction of The Corporation of the Township of Oro-Medonte. 340 - 367 b) 2021-130: A By-law of The Corporation of the Township of Oro-Medonte to provide for the imposition of fees or charges, and to Repeal By-law Nos. 2018-044, 2019-060, 2019-113, 2019-114, 2020-015, 2020-074, 2020-106, 2021-037, 2021-074. 368 - 369 c) 2021-131: A By-law to Amend By-law 2017-165 being to a By-law to Govern the Proceedings of Council and Committees/Technical Support Groups of Council in the Township of Oro-Medonte (Procedural By-law). 370 d) 2021-132: Being a By-Law to Authorize the Use of Alternative Voting Method (Vote-By-Mail by Request) and Vote-Counting Equipment for the 2022 Municipal Election. 371 e) 2021-133: A By-law to Delegate the Subdivision and Condominium Approval Authority and to Repeal By-law 2009-058. 18. Closed Session Items (Unfinished Items): Page 5 of 372 Council Meeting Agenda - December 08, 2021 19. Confirmation By-Law: 372 a) 2021-134: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, December 8, 2021. 20. Adjournment: a) Motion to Adjourn. Page 6 of 372 5.a) Minutes of Council meeting held on Wednesday, November 24, 2021 . The Township of Oro-Medonte T Council Meeting Minutes Township of to Electronic Meeting Proud Heritage,Exciting Future Wednesday, November 24, 2021 9:08 a.m. 2018-2022 Council Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Ian Veitch Councillor Tammy DeSousa Councillor Cathy Keane Councillor Shawn Scott Councillor Randy Greenlaw Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria Present: Leigh, Deputy CAO/Director, Development Services; Shannon Johnson, Chief Financial Officer/Treasurer; Michelle Jakobi, Director, Environmental Services; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Hugh Murray, Director, Fire & Emergency Services/Fire Chief; Tamara Obee, Director, Human Resources; Justin Metras, Manager, Infrastructure and Capital Projects; Brad Robinson, Coordinator, Infrastructure and Capital Projects; Jenny Legget, Public Relations Officer/Communications; " Jennifer Whitley, Economic Development/Communications; Roz Llewellyn, Coordinator, Facility & Parks; Melanie Brown, Fire Prevention Officer; Vanessa Cooper, Executive Assistant, Mayor & Council and CAO All Council and staff participated via ZOOM platform. 1. Call to Order - Moment of Reflection: Iquor Mayor H.S. Hughes assumed the Chair at the above noted time and called the meeting to order. The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. Page 1 of 15 Page 7 of 372 5.a) Minutes of Council meeting held on Wednesday, November 24, 2021 . Council Meeting Minutes — Wednesday, November 24, 2021. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C211124-1 Moved by Hough, Seconded by Greenlaw Be it resolved that the agenda for the Council meeting of Wednesday, November 24, 2021 be received and adopted; and That the comments received re: Items 10b) and c), 12b) and 14f), as outlined on the agenda, be received. Carried. 3. Disclosure of Pecuniary Interest: None declared. tow 4. Closed Session Items: None. 5. Minutes of Council and Committees: a) Minutes of Council meeting held on Wednesday, November 10, 2021 . b) Minutes of Heritage Committee meeting held on Monday, November 15, 2021 . Page 2 of 15 Page 8 of 372 5.a) Minutes of Council meeting held on Wednesday, November 24, 2021 . Council Meeting Minutes — Wednesday, November 24, 2021. Motion No. C211124-2 Moved by Veitch, Seconded by Scott Be it resolved that the draft a) Minutes of the Council meeting held on Wednesday, November 10, 2021 be received and adopted as printed and circulated; and that the draft b) Minutes of Heritage Committee meeting held on Monday, November 15, 2021 be received. Carried. Motion No. C211124-3 Moved by Keane, Seconded by DeSo sa Be it resolved that, with respect to Motion No. HC211115-3 of the Monday, November 15, 2021 Heritage Committee meeting re Township's Parks & Recreation Master Plan, Council: • Continue to identify heritage and culture as a strategic priority for the Township of Oro- Medonte; • Invest resources (including financial and human) into the promotion, development and protection of heritage and cultural assets throughout the community; and • Continue to advocate and partner with key stakeholders, including other levels of government, for the continued investment in the Township's heritage assets. Carried. Motion No. C211124-4 mMh Moved by DeSousa, Seconded by Keane Be it resolved that, with respect to Motion No. HC211115-4 of the Monday, November 15, 2021 Heritage Committee meeting, the appropriate sign for the Valley View Cemetery, to be located north of 1630 Line 13 North, along Bass Lake Sideroad East near Line 13 North, be considered in the 2022 approved budget allocation. Carried. Page 3 of 15 Page 9 of 372 5.a) Minutes of Council meeting held on Wednesday, November 24, 2021 . Council Meeting Minutes — Wednesday, November 24, 2021. 6. Recognition of Achievements: a) Recognition presentation by Shawn Binns, Director, Operations and Community Services re: Rogers Hometown Hockey Event. Motion No. C211124-5 Moved by Greenlaw, Seconded by Veitch Be it resolved that the recognition presentation provided by Shawn Binns, Director, Operations and Community Services re: Rogers Hometown Hockey Event be received Unanimously Carried. Mayor H.S. Hughes made recognition of the Remembrance Day Ceremonies; and Maya Burhanpurkar, as one of the newest recipients of the Rhodes Scholarship. Motion No. C211124-6 Moved by Scott, Seconded by Hough Be it resolved 1 . That the recognition presentation provided by Mayor Hughes re: Maya Burhanpurkar, newest recipient of Rhodes Scholarship, be received; and 2. That Ms. Burhanpurkar be congratulated on her achievements, under the Mayor's signature. Carried. 7. Public Meetings. None. Page 4 of 15 Page 10 of 372 5.a) Minutes of Council meeting held on Wednesday, November 24, 2021 . Council Meeting Minutes — Wednesday, November 24, 2021. 8. Deputations/Presentations: a) Presentation by Inspector Coyer Yateman, Detachment Commander, Orillia Detachment, Ontario Provincial Police (OPP) re: Third (3rd) Quarter (Q3) Statistics Update. Motion No. C211124-7 Moved by DeSousa, Seconded by Scott Be it resolved that the correspondence presented by Inspector Coyer Yateman, Detachment Commander, Orillia Detachment, Ontario Provincial Police (OPP) re: Third (3rd) Quarter (Q3) Statistics Update be received. Carried. 9. Open Forum: One individual provided Open Forum comments with respect to Item 10h). 10.Reports of Municipal Officers for Action• a) DS2021-183, David Saunders, Manager, Development Engineering re: Five (5) Year Extension to Agreement for Engineering Consulting Services [Refer to Item 17a)]. Motion No. C211124-8„ Moved by Hough, Seconded by Greenlaw Be it resolved 1. That DS2021-183, David Saunders, Manager, Development Engineering re: Five (5) Year Extension to Agreement for Engineering Consulting Services be received and adopted. 2. That Council approve the execution of a Five (5) year extension of the Agreement for Engineering Consulting Services with The Jones Consulting Group Ltd. 3. That staff bring forward the appropriate By-law authorizing the extension agreement for Council's consideration. Carried. Page 5 of 15 Page 11 of 372 5.a) Minutes of Council meeting held on Wednesday, November 24, 2021 . Council Meeting Minutes — Wednesday, November 24, 2021. b) OCS2021-29, Shawn Binns, Director, Operations and Community Services re: COATV Trail Request Follow Up [Refer to Item 17b)]. Motion No. C211124-9 Moved by Scott, Seconded by Hough Be it resolved 1. That OCS2021-29, Shawn Binns, Director, Operations and Community Services re: COATV Trail Request Follow Up be received and adopted. 2. That the Director of Operations and Community Services be authorized to execute the Memorandum of Understanding with the Central Ontario All-Terrain Vehicle Club (COATV) for 2022. 3. That draft By-law 2021-125 Off Road Vehicle By-law be brought forward for Council's consideration. Or Carried. Recorded Vote Requested by Councillor Veitch Councillor Veitch Nay Councillor Greenlaw Yea Councillor DeSousa Yea Deputy Mayor Hough Yea Councillor Keane Yea Councillor Scott Yea Mayor H.S. Hughes Yea c) OCS2021-30, Brad Robinson, Infrastructure and Capital Projects Coordinator re: Ontario Federation Snowmobile Clubs Memorandum of Understanding. NEW _qV1& Motion No. C211124-10 Moved by Keane, Seconded NVeitc Be it resolved 1. That OCS2021-30, Brad Robinson, Infrastructure and Capital Projects Coordinator re: Ontario Federation Snowmobile Clubs Memorandum of Understanding be received and adopted. 2. That the Director, Operations and Community Services be authorized to execute a renewed Memorandum of Understanding between the Township of Oro-Medonte and the Mid-Ontario Snowmobile Trails (Orillia District Snowmobile Club and the Sno- Voyageurs) for use of Township road allowances and properties to facilitate the Ontario Federation of Snowmobile Clubs (OFSC) trail network. Carried. Page 6 of 15 Page 12 of 372 5.a) Minutes of Council meeting held on Wednesday, November 24, 2021 . Council Meeting Minutes — Wednesday, November 24, 2021. d) OCS2021-31 Justin Metras, Manager, Infrastructure and Capital Projects re: South Yard Roof Replacement — Revised Quotations. Motion No. C211124-11 Moved by Greenlaw, Seconded by DeSousa Be it resolved 1 . That OCS2021-31 Justin Metras, Manager, Infrastructure and Capital Projects re: South Yard Roof Replacement — Revised Quotations be received and adopted. 2. That the Revised Quotation for the South Yard Roof Replacement (RFQ - OCS 2021- 09R) be awarded to A and M Construction Inc. in the amount of $215,000.00 plus HST. 3. That the Deputy CAO/Director, Development Services be authorized to execute the appropriate agreements on behalf of the Township. 4. That that the Bidders be thanked and notified under the Deputy CAO/Director, Development Services' signature. NL X Carried. e) CS2021-28, Donna Hewitt, Director, Corporate Services re: Fees & Charges — Administration, Finance and Environmental Services. Motion No. C211124-12 Moved by Veitch, Seconded by Keane Be it resolved 1 . That CS2021-28, Donna Hewitt, Director, Corporate Services re: Fees & Charges — Administration, Finance and Environmental Services be received and adopted. 2. That Council supports the changes as recommended in CS2021-28. 3. That staff bring forward the appropriate draft by-law for Council's consideration. 4. That the Fees and Charges By-law amendments, as outlined, be effective on January 1, 2022. Carried. Page 7 of 15 Page 13 of 372 5.a) Minutes of Council meeting held on Wednesday, November 24, 2021 . Council Meeting Minutes — Wednesday, November 24, 2021. f) CS2021-34, Yvonne Aubichon, Clerk re: Revised Process re: Requests to Purchase Township Land [Refer to Item 17c)]. Motion No. C211124-13 Moved by Hough, Seconded by Scott Be it resolved 1. That CS2021-34, Yvonne Aubichon, Clerk re: Revised Process re: Requests to Purchase Township Land be received and adopted. 2. That Council approve the process amendments as outlined in CS2021-34. 3. That staff bring forward an amended Sale and Disposition of Land By-law for Council's consideration. Carried. g) CS2021-35, Yvonne Aubichon, Clerk re: Procedural By-Law Update. Motion No. C211124-14 Moved by Scott, Seconded by DeSousa Be it resolved 4X6, 1. That CS2021-35, Yvonne Aubichon, Clerk re: Procedural By-Law Update be received and adopted. 2. That the proposed updates to the Procedural By-law, as outlined in CS2021-35, be brought forward for Council's consideration at the next Council meeting. Carried. A400thhh, IW" % 12.Reports of Members of Council: c) Mayor Hughes re: Request for Letter of Support for Royal Victoria Hospital (RVH) - South Campus Ministry Application. 4006 Motion No. C211124-15 Moved by Hough, Seconded by Keane Be it resolved 1 . That the draft correspondence, dated November 5, 2021 from Royal Victoria Hospital (RVH) — South Campus requesting support from the City of Barrie and the Township's of Springwater and Oro-Medonte to accelerate development of its future South Campus be received and endorsed. 2. That the Mayor be authorized to execute the letter of support as circulated to the City of Barrie and the Township's of Springwater and Oro-Medonte. Unanimously Carried. Page 8 of 15 Page 14 of 372 5.a) Minutes of Council meeting held on Wednesday, November 24, 2021 . Council Meeting Minutes — Wednesday, November 24, 2021. 10.Reports of Municipal Officers for Action: h) CS2021-31, Yvonne Aubichon, Clerk re: 2022 Municipal and School Board Election Voting Method and Vote Counting Equipment Recommendations. Motion No. C211124-16 (Amendment) Moved by Veitch, Seconded by Greenlaw Be it resolved that Traditional paper ballot with tabulators and internet voting be used as the method of voting for the 2022 municipal election. Defeated. Recorded Vote Requested by Councillor Veitch Councillor Veitch Yea Councillor Greenlaw Yea Councillor DeSousa Nay Deputy Mayor Hough Yea Councillor Keane Nay Councillor Scott Nay Mayor H.S. Hughes Nay Motion No. C211124-17 Moved by Scott, Seconded by DeSousa Be it resolved A&hh, 1. That CS2021-31, Yvonne Aubichon, Clerk re: 2022 Municipal and School Board Election Voting Method and Vote Counting Equipment Recommendations be received. 2. That Council hereby endorse Option #4 the use of traditional paper ballot with tabulator's with Vote-By-Mail by request; for the 2022 Municipal & School Board Election; and 3. That a by-law authorizing the Alternative Voting Method for the 2022 Election be brought forward for Council's consideration. %W Carried. Recorded Vote Requested by Councillor Greenlaw Councillor Greenlaw Nay Deputy Mayor Hough Nay Councillor Keane Yea Councillor Scott Yea Councillor Veitch Nay Councillor DeSousa Yea Mayor H.S. Hughes Yea Page 9 of 15 Page 15 of 372 5.a) Minutes of Council meeting held on Wednesday, November 24, 2021 . Council Meeting Minutes — Wednesday, November 24, 2021. 11.Reports of Municipal Officers for Information Only: a) Robin Dunn, CAO re: Update on COVID-19 Actions. Motion No. C211124-18 Moved by Scott, Seconded by Hough Be it resolved that Rule 14.19a), as per the consolidated Procedural By-law No. 2017- 165, be suspended in order to allow the meeting to proceed past the 4 hour adjournment requirement, if necessary. A9 Carried. b) F12021-17, Lianne MacGibbon, Financial Analyst, re: Statement of Accounts, Quarter 3 - 2021 , July 1, 2021 to September 30, 2021., Motion No. C211124-19 Moved by Veitch, Seconded by Greenlaw Be it resolved that the reports, as listed under Item #11, Reports of Municipal Officers for Information Only, be received: a) Robin Dunn, CAO re: Update on COVID-19 Actions as presented by Andria Leigh, Deputy CAO/Director, Development Services. b) F12021-17, Lianne MacGibbon, Financial Analyst, re: Statement of Accounts, Quarter 3 - 2021 , July 1,_2021 to September 30, 2021. moroml� IV Carried. 12.Reports of Members of Council: qft a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. The following members of Council provided updates: Mayor H.S. Hughes, Deputy Mayor Hough, Councillor Scott and Councillor Keane. Page 10 of 15 Page 16 of 372 5.a) Minutes of Council meeting held on Wednesday, November 24, 2021 . Council Meeting Minutes — Wednesday, November 24, 2021. b) Councillor Keane re: Request for Council's Consideration, Letter to Simcoe County District School Board. Motion No. C211124-20 Moved by Keane, Seconded by DeSousa Be it resolved 1 . That the verbal information presented by Councillor Keane re: Request for Council's Consideration, Letter to Simcoe County District School Board (SCDSB) be received. 2. That the request for support to forward a letter to the SCDSB to respectfully request consideration of naming the new elementary school near Horseshoe Valley as "Pte Kevin McKay Public Elementary School" be approved. 3. That correspondence be forwarded to the SCDSB under the Mayor's signature. Unanimously Carried. 13.Announcements: The following members of Council provided Announcements: Mayor H.S. Hughes; Deputy Mayor Hough, Councillors DeSousa and Keane. 14.Consent Agenda:' a) Announcements of Interest to the Public: 1. Oro-Medonte Firefighters, 2021 Holiday Food Drive, Sunday, December 5, 2021, 1-00p.m. - 3-00p.m. at all Oro-Medonte Fire Stations. b) Correspondence dated November 10, 2021 from the Municipality of Mattice-Van Cote re: Municipal Property Assessment Corporation (MPAC) Assessment Update. Staff Recommendation: Receive, Support and Advise under Mayor's Signature. c) Correspondence received November 3, 2021 from CUPE Ontario re: OMERS' Investment Performance. Staff Recommendation: Receive for Information Only. [Refer to Item 14 d) below]. d) Correspondence dated November 15, 2021 re: Information in Response to CUPE Ontario's Correspondence dated November 3, 2021 re: OMERS' Performance Investment (refer to Item 14 c) above) Staff Recommendation: Receive for Information Only. e) Correspondence dated November 16, 2021 from Christine Fergin, Manager, Community & Events, Rogers Hometown Hockey re: Letter of Appreciation. Staff Recommendation: Receive for Information Only. Page 11 of 15 Page 17 of 372 5.a) Minutes of Council meeting held on Wednesday, November 24, 2021 . Council Meeting Minutes — Wednesday, November 24, 2021. f) Correspondence dated November 18, 2021 from Jeremy Pollard re: Rogers Hometown Hockey and Horseshoe Valley Property Association (HVPOA). Staff Recommendation: Receive and Refer to Staff for a Response. Motion No. C211124-21 Moved by DeSousa, Seconded by Hough Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public. Adir 1. Oro-Medonte Firefighters, 2021 Holiday Food Drive, Sunday, December 5, 2021 , 1 -00p.m. - 3-00p.m. at all Oro-Medonte Fire Stations. b) Correspondence dated November 10, 2021 from the Municipality of Mattice-Van Cote re: Municipal Property Assessment Corporation (MPAC) Assessment Update. Received, Supported and Advised under Mayor's Signature. c) Correspondence received November 3, 2021 from CUPE Ontario re: OMERS' Investment Performance. h" Received for Information Only. (Refer to Item 14 d) below). d) Correspondence dated November 15, 2021 re: Information in Response to CUPE Ontario's Correspondence dated November 3, 2021 re: OMERS' Performance Investment (refer to Item 14 c) above) Received for Information Only. kk e) Correspondence dated November 16, 2021 from Christine Fergin, Manager, Community & Events, Rogers Hometown Hockey re: Letter of Appreciation. Received for Information Only. f) Correspondence dated November 18, 2021 from Jeremy Pollard re: Rogers Hometown Hockey and Horseshoe Valley Property Association (HVPOA). Received and Referred to Staff for a Response. 4W Carried. Page 12 of 15 Page 18 of 372 5.a) Minutes of Council meeting held on Wednesday, November 24, 2021 . Council Meeting Minutes — Wednesday, November 24, 2021. 15.Communications/Petitions: a) Correspondence dated November 18, 2021 received from Mayor Mike Burkett, Township of Severn, re: Growth Plan's Provincial Natural Heritage System. Motion No. C211124-22 Moved by Veitch, Seconded by Keane Be it resolved 1. That the correspondence dated November 18, 2021 received from Mayor Mike Burkett, Township of Severn, re: Growth Plan's Provincial Natural Heritage System be received. 2. That the Township of Oro-Medonte support the correspondence dated November 18, 2021 from the Township of Severn. 3. That the Township of Severn, Minister of Natural Resources & Forestry, Minister of Colleges and Universities, Attorney General, Deputy Government House Leader, Minister of Transportation and Minister of Municipal Affairs and Housing, and County of Simcoe be advised under the Mayor's signature. Carried. 16.Notice of Motions: None. 17.By-Laws: a) 2021-124: A By-law to Authorize the Execution of the Professional Services Agreement (Short Form) between The Jones Consulting Group Ltd. and The Corporation of the Township of Oro-Medonte and to Repeal By-law 2016-142. b) 2021-125: Being a By-law to Permit All-Terrain, Multi-Purpose Off-Highway Utility and Recreational Off-Highway Vehicles on Municipal Highways (Off-Road Vehicles By-law) and to repeal By-Law No. 2019-079. c) 2021-126: Being a By-law to Establish a Policy with respect to the Sale and Other Disposition of Land and to Repeal By-law No. 2012-112. Page 13 of 15 Page 19 of 372 5.a) Minutes of Council meeting held on Wednesday, November 24, 2021 . Council Meeting Minutes — Wednesday, November 24, 2021. Motion No. C211124-23 Moved by Scott, Seconded by Hough Be it resolved that By-Law Nos. 2021-124, 2021-125 and 2021-126 a) 2021-124: A By-law to Authorize the Execution of the Professional Services Agreement (Short Form) between The Jones Consulting Group Ltd. and The Corporation of the Township of Oro-Medonte and to Repeal By-law 2016-142. b) 2021-125: Being a By-law to Permit All-Terrain, Multi-Purpose Off-Highway Utility and Recreational Off-Highway Vehicles on Municipal Highways (Off-Road Vehicles By-law) and to repeal By-Law No. 2019-079. c) 2021-126: Being a By-law to Establish a Policy with respect to the Sale and Other Disposition of Land and to Repeal By-law No. 2012-112. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 18.Closed Session Items (Unfinished Items): None. 19.Confirmation By-Law a) 2021-127: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, November 24, 2021. Motion No. C211124-24 '4106, it Moved by Greenlaw, Seconded by Scott Be it resolved that By-Law No. 2021-127: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, November 24, 2021 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 14 of 15 Page 20 of 372 5.a) Minutes of Council meeting held on Wednesday, November 24, 2021 . Council Meeting Minutes — Wednesday, November 24, 2021. 20.Adjournment: a) Motion to Adjourn. Motion No. C211124-25 Moved by DeSousa, Seconded by Greenlaw Be it resolved that we do now adjourn at 1.59 p.m. Carried. Mayor, H.S. 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U) O a� E E O j O O _N E u Q = U Q N Q .O O N N O N O O � E > O U o u Q — °6 O N i06 N cn _ N Q O O � O Q .0 0 W N o 0 > CD CD — Q L — L p O a. O Q C� cn 4— O N �_ = U - N Q 4— L ;� U) N p v U O `� - N U U o O E E Q 0 Q m Page 67 of 372 L k r � a r , 6. 4 cIL Cf . 'r . 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development CBRE TOURISM & LEISURE VALUATION & ADVISORY SERVICES ORO - MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS FINAL REPORT NO FILE NO . 21 -APPRHOTELS - 0056 DATE : NOVEMBER 29 , 2021 BRE 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... CBRE CBRE Limited Valuation&Advisory Services 145 King St.W.,Suite 1 100 Toronto, ON,M5H 1 J8 416 362 2244 Tel 416 362 8085 Fax www.cbre.ca CBRE File No.: 21-APPRHOTELS-0056 November 29, 2021 Ms.Jennifer Whitley Economic Development&Communications Coordinator The Corporation of the Township of Oro-Medonte 148 Line 7 South Oro-Medonte,ON LOL 2E0 RE: Oro-Medonte Tourism Gap Analysis & Policy Recommendations Dear Jennifer, In accordance with the terms of our engagement, CBRE Tourism & Leisure Group, in association with RMCG Inc. and PRIME Strategy & Planning, is pleased to submit the attached Final Report for the Oro-Medonte Tourism Gap Analysis & Policy Recommendations. This Report presents a summary of all study findings, including a top-line market assessment of 4 tourism development opportunities for Oro-Medonte,each with a corresponding tourism policy review, best practices, and recommendations. The entire study, including all findings and conclusions, pertains only to the Oro- Medonte market area, and is based on our knowledge and information with respect to current and projected economic data, sources of existing tourism demand and supply, and the status of the competitive market as at the completion of our field work on October 18, 2021. The report, in its entirety, including all assumptions and limiting conditions (in Appendix "B"), is an integral part of, and inseparable from, this letter. Respectfully submitted, Fran Hohol, CMC Senior Director CBRE Tourism & Leisure Group Valuation &Advisory Services Phone: 647.943.3743 Page 70 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATION'' NOVEMBER 29, 2021 TABLE OF CONTENTS IINTRODUCTION .........................................................................................3 2 ORO-MEDONTE TOURISM MARKET OVERVIEW.............................................7 3 DESTINATION SENTIMENT........................................................................ 16 4 TOURISM GAP ANALYSIS.......................................................................... 20 Jc TOURISM INVESTMENT OPPORTUNITIES EVALUATION............................... 28 6 GLAMPING MARKET ASSESSMENT............................................................. 33 7 AGRI-TOURISM MARKET ASSESSMENT....................................................... 48 8 SHORT-TERM ACCOMMODATION MARKET ASSESSMENT.......................... 62 9 POP-UP OPERATOR MARKET ASSESSMENT................................................. 73 0 ADDITIONAL DESTINATION CONSIDERATIONS ........................................ 86 APPENDICES I I APPENDIX A- POLICY& BEST PRACTICE RESEARCH SCAN 2 APPENDIX B- ORO-MEDONTE TOURISM ASSET INVENTORY 3 APPENDIX C -ASSUMPTIONS & LIMITING CONDITIONS C BR E Page 71 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... INTRODUCTION Page 72 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 INTRODUCTION Study Background Tourism is a key focus sector for the Township of Oro-Medonte. The Township boasts a number of year- round outdoor attractions and activities, in addition to unique event venues and resort-style accommodations. In recent years,as the area's popularity as a tourism destination grows,Township staff have received multiple new business inquiries related to tourism experiences and looking for available land that is correctly zoned for these initiatives. However, Oro-Medonte's current policy limitations and lack of available appropriately zoned land is limiting existing tourism businesses' growth and causing the Township to lose potential new businesses. Tourism is a key economic generator for the Township, the need for a Tourism Strategy & Action Plan was identified and has been approved in the 2021-2022 budget. This strategy will be a tool to guide future Township focus, especially in: Identifying roles and responsibilities for the municipality, considering roles of other regional players, such as Ontario's Lake Country (OLC), Oro-Medonte Chamber of Commerce, Tourism Simcoe County (TSC), Regional Tourism Organization 7 (RTO 7 — Bruce Grey Simcoe), etc., and Defining and detailing specific actions for the municipality and staff focus on and not duplicate efforts. In preparing forthe Tourism Strategy,staff recommended a Tourism Gap Analysis& Policy Recommendations study to first assess the types of tourism products best suited to the future needs of the municipality given its natural environment, topography, location, demographic markets, etc. In August 2021,the Township retained CBRE Tourism& Leisure Group, in association with RMCG and PRIME Strategy & Planning,to conduct a comprehensive review of Oro-Medonte's current tourism sector, a product gap analysis, and recommendations which can be used to develop new policies. The timing of this project and the study outcomes will tie into the Township's Official Plan update and Tourism Strategy &Action Plan and ultimately feed into identifying opportunities to extend visitor's length of stay, increase visitor spending, encourage repeat visitation, and guide investment over the next five years. Study Scope In completing the subject study,the CBRE Team has completed the following tasks: Worked in close consultation with the Project Steering Committee, made up of an internal group from the Township's departments, including Economic Development, Corporate Services, and Planning Development Services. Updated Oro-Medonte's Tourism Asset Inventory using the TAMS compiled in 2016, along with stakeholder engagement and online research. Conducted a tour of Oro-Medonte's tourism assets with the client on September 29, 2021. CBRE INTRODUCTION Page 73 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 Completed 30 interviews with existing stakeholders, 9 interviews with new business inquiry proponents, and a supplementary online survey with 8 responses. The 30 existing stakeholder interviewees are listed below: OrganizationContact Bill Sullivan RT07 Brendan Matheson Cycle Simcoe, Tourism Simcoe County Catherine Pearson Qualyes Brewery Clinton Smouf Smart Adventures David Kennedy Friends of Copeland Forest Doug Frost Former Fork in the Trail BnB Gareth Houben Hardwood Ski & Bike Geoff Campbell Oro Station Automotive Innovation Park James Lynn Ministry of Heritage, Sport, Tourism, and Culfure Industries, Tourism Investment Jay Beech Georgian International/Braesfone/Kfchn Jocelyn McArthur Heritage Estates Joe Pearson Simcoe County Mountain Bike Club Jonathan Reid Horseshoe Resort Kate Marrs Valley Croft Barn Kathleen Trainor Tourism Barrie Kathryn Stephenson Tourism Simcoe County Kris Puhvel Orillia & Lake Country Tourism Luke Sedgewick Glen Oro Farm Michael Ladouceur City of Orillia Tourism Manager Peter Michalski Images Studio Tour Robb MacDonald City of Barrie Tourism Coordinator Sara McEwen Humdinger Cycling Tours Sarah & Rob Hufer Mount Sf. Louis Moonstone Scoff Duff Freed Developments Shawn Binns Director, Operations & Community Services, Oro-Medonfe Sylvia Stark Oro-Medonfe Chamber of Commerce & Tourism, Ye Old Country Store Inn Todd Jenereaux Burl's Creek Tom Shaw Shaw's Pancake House & Catering Wendy Timpano Orillia CDC Reviewed the most recent Ontario Ministry of Heritage, Sport, Tourism and Culfure Industries tourist visitation statistics for Region 7: Bruce Peninsula, Southern Georgian Bay and Lake Simcoe Tourism Region in 2018. Reviewed visitor behaviour and seasonality levels of key Oro-Medonfe assets using mobile user data. Analyzed accommodation performance in Oro-Medonfe and the surrounding Barrie and Orillia area. CBRE INTRODUCTION Page 74 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 Completed tourism gap analysis using destination sentiment, asset inventory, and market research. Consolidated a long-list of tourism opportunities for Oro-Medonfe's tourism landscape, which was condensed fo 15 private sector tourism investment opportunities. Reviewed best practice policy examples from comparable Ontario municipalities and tourism assets. Presented Phase 1 findings fo Steering Committee and public stakeholders on October 14, 2021. Evaluated the 15 private sector tourism investment opportunities using a matrix and weighting system based on: private sector investment potential, location considerations, market and financial feasibility, and destination factors. Held tourism investment opportunity assessment review with Steering Team on November 3rd and received confirmation from the Steering Committee on the fop 4 tourism opportunities. Undertook fop line market assessments for the fop 4 tourism opportunities including preliminary concepts, location considerations, market assessment, supporting infrastructure, and fop line utilization. Completed a tourism policy review, including best practice examples from similar municipalities/tourism assets and recommendations for future tourism growth in Oro-Medonfe. Compiled all of these findings and recommendations info the subject Final report. CBRE INTRODUCTION Page 75 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... "`) RO - MEnONT �- FOURISM MARKET OVERVIEW Page 76 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 ORO-MEDONTE TOURISM MARKET OVERVIEW Introduction Oro-Medonte is located within Simcoe County, between Barrie and Orillia along Highway 11 and 400 and between Barrie and Coldwater along Highway 400. Ideally located approximately 1.5 hours north of Toronto, the Township is considered a year-round tourism destination for residents of the surrounding markets, namely those residing in the GTA and the Greater Golden Horseshoe. The following section provides an overview of tourism in Simcoe County and Oro-Medonte. Regional Tourism Market The Ontario Ministry of Heritage, Sport, Tourism and Culture Industries tracks tourist visitation based on 15 tourism regions. Oro-Medonte is located within Region 7 "Bruce Grey Simcoe" Tourism Region. The latest visitation data available for this region is from 2018—a strong year for tourism prior to the COVID-19 pandemic—and tracks only domestic and overseas visitors, excluding visitors from the USA. Region 7 Visitor Seasonality In 2018, an estimated 11.9 million visitors travelled to Region 7,with 37% of those staying overnight. The majority of visitors were from Q1 (Jan- Fe Marl, 15% within Ontario (97%), followed by elsewhere in Canada (2%) and �, overseas (1%). From a seasonality perspective, most visits take place during the summer months of July to September (35%), followed by Spring (28%), Fall (22%) and Winter (15%). Q The average party size was 1.3 persons,with 52%of household/party visitors being only 1 person, followed by 35% of 3 or more persons, and 13% of two persons. The average age of travellers was 46 and 17%of parties travelled with children. The largest section of travellers Source:Ontario Ministry of Heritage,Sport, Tourism and Culture Industries, 2078 to Region 7 were aged between 25 to 44. �,anadian & Overseas Visitol s to Region 7 by Age Age Range(18+) Total Visitors %of Visitors 13—24 1,022,500 9% 25—34 2,458,900 21% 35—44 2,334,600 20% 45—54 2,023,500 17% 55 - 64 2,175,700 18% 65+ 1,911,700 16% TOTAL 11,92 7,300 1000/0 Parry with Children 17% Source: Ontario Ministry of Heritage,Sport, Tourism and Culture Industries,RTO 7,2078 The most common activity visitors to Region 7 participated in was visiting friends and relatives (29%) followed by any outdoor/sport activity (20%). Other popular activities include visiting a restaurant or bar (14%), shopping (12%), and sightseeing (8%). CBRE ORO-MEDONTE TOURISM MARKET OVERVIEW Page 77 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 Top 5 Visitor Activities by Participation in Region 7, 2018 Activity Visitor Participation Visit Friends or Relatives 29% Any Outdoor/Sports Activity 20% Restaurant or bar 14% Shopping 12% Sightseeing 8% Source: Ontario Ministry of Heritage,Sport, Tourism and Culture Industries, RTO 7,2078 Of the outdoor activities, most popular are visiting a beach (27%), hiking (11%), boating (10%), and skiing/snowboarding (9%). Top Outdoor/Sport Visitor Activity in Region 7, 2018 Outdoor/Sport Activity Visitor Participation Visit a beach 27% Hiking 1 1% Boating 10% Skiing/Snowboarding 9% Wildlife/Bird watching 7% Cycling 6% Canoeing 6% Camping 6% Source:Ontario Ministry of Heritage,Sport, Tourism and Culture Industries, RTO 7, 2078 Oro-Medonte Tourism Market Because the Ministry data does not give details on Oro-Medonte's specific tourism market, CBRE has used alternate sources to analyze the tourism market.As the majority of visitation within the region is from Southern Ontario, CBRE used Sitewise Environics to determine the tourist market population within a one- and two- hour drive time radius. As shown below, the 1-hour drive radius market consists of a potential market of 580,000 visitors, growing to 626,000 by 2026. Within 2-hours, reaching the GTA market, the potential visitor market grows to 8.3 million in 2021, projected to reach 8.8 million by 2026. 2021 Population Median Age 5-Year Growth Rate Projected 2026 Population 1-Hour Drive Radius 580,000 42 7.9% 626,000 2-Hour Drive Radius 8,300,000 40 6.5% 8,800,000 Source:Sitewise Environics, 2027 CBRE also analyzed a sample of locational mobile user data for 3 key tourism assets within Oro-Medonte: Mount St. Louis Moonstone, Horseshoe Valley Resort, and Hardwood Ski & Bike. In order to provide a "typical" year of tourism visitation, CBRE utilized 2019 data to remove any abnormalities of the COVID-19 pandemic on tourism. Using the sample of mobile user data, the following map shows the 1-hour Path to Purchase location of visitors one hour before reaching one of these 3 locations within Oro-Medonte. As visualized, key pockets are located within Orillia, Barrie, and along the north-south corridors of Highways 400 and 11 leading to CBRE ORO-MEDONTE TOURISM MARKET OVERVIEW Page 78 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 1-Hour Path to Purchase —Mobile User Data Toronto to the south and the Muskoka region to the north, as well as the east- west corridor of Highway 26 toward n Collingwood. Seasonality of visitation to these 3 e• locations, varies by attraction offerings �I as shown below. Mount St. Louis y Moonstone only offers ski/snowboard • •` related activities, and so the majority of ' visitors come in the fall and winter o "end •• seasons. • rt,ar .a, While Horseshoe Resort and „�o� �•�" �' • � � Hardwood Ski & Bike offer four-season activities and attract visitors in the „t- summer through winter seasons. S �� •< The Oro-Medonte area is also popular om9 .✓ for viewing fall colours and hiking •. o,h— �g Ma am P.kp.g trails, and all three of these attractions are strong locations for outdoor a.amaro� activities. y Toronto Sources:Esri,Airbus DS, USGS,NGA, NASA, CGIAR,N Robinson, NCEAS, NLS, OS, Spring has the lowest visitation as it is NMA, Geodatastyrelsen, Rijkswaterstaat, GSA, Geoland, FEMA, Intermap and the GIS user community,Sources:Esri, HERE, Garmin, FAO, NOAA, USGS, © often a period of seasonal transition, OpenStreetMap contributors,and the GIS User Community with weather warm enough to melt snow, but not yet warm enough to offer summer activities. Mobile User Seasonality Mount St. Louis Moonstone Horseshoe Resort Hardwood Ski & Bike i" A'. 2 1% � 3596 ■Winter ■Spring Summer r Fall $ovr�as:Ear;AA—BS,USGS,NG.4 NASA,CGAR�tJ Ro6,ns�n,hlCEQS,fJLS,O5,hIMU-L G�der,�rvreka�.R;jf saa�GSI�,G Imnd.FEA'1°�,to ­J�ha So��.�ae:Esrr,HERE,G...m,n,FAO,NOAA,USGS,@�Opa,S,.—W.a W�a.a6�roB,o.od 4 GIS Us Cam—ity CBRE ORO-MEDONTE TOURISM MARKET OVERVIEW Page 79 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 Lastly, using the same mobile user data, CBRE analyzed the Home Location of visitors to Oro-Medonte. In line with the regional Simcoe County visitation,the majority of visitors to these 3 locations within the Township originate from the GTA and Greater Golden Horseshoe area, as well as locally within Barrie and Orillia. As shown below, small pockets of visitors were also located in other metro areas such as Sudbury, North Bay, Kitchener/Cambridge/Waterloo, London, Kingston, and Ottawa. Mobile User Home Location AL Small pockets in vNe Sudbury& North Bay hdm3ourrd' ! •MIlia !f- • Mille I • / KIN I . • • • Y ' �jPHWa• w ! I l � TYCO � w'helle� F kville l � I milWn � ' •eF I f e,aaua,a� • ����hannes aochener 5,.,;a • ev,�iandon auffaVo New yank f 4 � V r I . // Chatham OC[mkt Sources:Esri,Airbus DS, USGS,NGA,NASA, CGIAR,N Robinson, NCEAS, NLS, OS,NMA, Geodatastyrelsen, Riikswaterstaat, GSA, Geoland, FEMA, Intermap and the GIS user community,Sources:Esri,HERE, Garmin, FAO,NOAA, USGS, ©OpenStreetMap contributors, and the GIS User Community Accommodation Market The limited accommodation market within Oro-Medonte is comprised of a few large resort-style hotels, bed and breakfasts, and camping and glamping facilities. While popular for short-term rentals (i.e. Airbnb, VRBO) in the past, the Township has disallowed these types of accommodation rentals in the last few years due to incompatibility with surrounding land uses. On a monthly basis, CBRE Hotels obtains and monitors the occupancy, average daily rate, and revenue per available room of just over 2,000 hotel properties across Canada, representing almost 60%of the Canadian industry's hotel room supply. Using this data, CBRE has compiled a sample of participating hotels within the area of Simcoe County surrounding Oro-Medonte as a measure of accommodation performance. This sample is comprised of participating hotels in Oro-Medonte, Barrie, Orillia, Ramara, and Severn. The following chart shows the 5-year history of hotel performance in Ontario (green) against the regional market (blue). Since 2015, both markets follow a similar trendline of growing occupancy and rate until CBRE ORO-MEDONTE TOURISM MARKET OVERVIEW Page 80 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 approximately 2019. With the onset of the pandemic, both markets experienced drastic declines in 2020 and 2021. However, as an indicator of Oro-Medonfe and the surrounding areas' resilient leisure tourism market, the regional market's occupancy was higher in 2020 and 2021 (year-fo-date August) than the provincial market. This trend was driven by domestic visitors avoiding crowded downtown areas and instead flocking to resorts and outdoor-oriented locations. While the average daily rate of hotels in the regional market declined over 2019's peak,the rates did not decline as drastically as the overall Ontario hotel market. Surrounding Simcoe County Hotels (Barrie, Oro-Medonfe, Orillia, Ramara and Severn) vs. Ontario Hotel Market 80% $155 $162 $163 $180 70% $146 $160 60% $126 $121 $140 0 T $120 >1 50% $100 0 DU 40% O 01 $80 a 30% > $60 Q 20% $40 10% $20 0% $0 2016 2017 2018 2019 2020 YTD Aug 2021 �OLC &Barrie Occ �Ontario Occ +OLC &Barrie Rate Ontario Rate *Orillia&Lake C•ountryincludes participating hotels in Orillia,Oro-Medonfe,Severn,Ramara Source:CBRE Hotels—Trends in the Hotel Industry Focusing only on the regional market,the following chart displays the seasonality frendlines for 2019, 2020, and 2021 YTD August. Pre-pandemic, the regional hotel market's typical seasonality would peak in August and be at its lowest in December. In 2020,January and February were off to a strong start before the impacts of the pandemic hit in March and April. Under varying restriction levels, the outdoor nature and resort style accommodations allowed for some demand in August to October of 2020, but not nearly to the same levels as 2019. In 2021,the regional market was beginning to recover and close the gap to 2019 demand levels, however in August 2021 the occupied room demand gap was still about 5,000 room nights short of 2019 levels. Much of Ontario's—and Canada's—seasonality mirrors the local trend, with highest demand levels in the summer months of July and August and lower demand in the winter months. However, as Oro-Medonfe has four-season tourist assets and hotel capacity,there is an opportunity for higher hotel occupancy in the winter, spring, and fall seasons through increased year-round tourist visitation. CBRE ORO-MEDONTE TOURISM MARKET OVERVIEW Page 81 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 Surrounding Simcoe County Hotels (Barrie, Oro-Medonte, Ramara and Severn) Overnight Accommodation Demand 50,000 S 2' 45,000 z E 40,000 o 35,000 a) 30,000 25,000 20,000 15,000 V p 10,000 5,000 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2019 2020 2021 *OriLGa&Lake Countryincludes participating hotels in Orillia, Oro-Medonte,Severn,Ramara Source:CBRE Hotels—Trends in the Hotel Industry Key Tourism Markets for Oro-Medonte Combining the third-party research above and stakeholder engagement, Oro-Medonte's key tourism markets are as follows. Families, nuclear&multi-generational: The nuclear family (i.e., two parents with one/two children) market is not a new market for Oro-Medonte but continues to be a strong demand driver. In recent years, as the Township's popularity as a drive-to destination for GTA residents grows, business operators have seen a noticeable increase in multi-generational families as well. Oro-Medonte's wide variety of activities caters to a variety of age and skill levels, and outdoor activities tend to scale well from small to large groups. Couples: Similarly, couples continue to be a strong market for Oro-Medonte. As the area grows in adult-oriented offerings such as golf, spas, eco-adventures and luxury accommodations,this market will continue to grow. Solo or Single Travelers: "Single" does not denote a visitor's marriage/relationship status, but rather that they choose to travel alone. This segment is especially popular in wellness and outdoor activities as a visitor may choose to join a cycling tour, visit a spa, or go skiing on their own. New Canadians: In line with the multi-generational family travel trend, Oro-Medonte is ideally located to be far enough out of the city for GTA and Greater Golden Horseshoe residents, but close enough to be easily accessible. New Canadians are often enticed to try outdoor and "Canadian" experiences but may not have their own equipment or any previous experience, creating a barrier to entry. Offering rental equipment,tours, guides, or lessons caters well to all newcomers, offers a level of comfort and security, and lowers the barriers to entry. CBRE ORO-MEDONTE TOURISM MARKET OVERVIEW Page 82 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 Travel Trends Shaping the Future of Tourism Tourism is no longer thought of being solely for relaxation but rather as an opportunity for education, adventure, and experiences. The tourism industry is continually adapting its product offerings with flexible lengths of stay,tiered services,and customizable offerings. Furthermore, as the industry survives and recovers from the COVID-19 pandemic, tourism offerings are adapting to constantly changing travel restrictions and consumer sentiments. In their February 2021 Dashboard, the Tourism Industry Association of Canada (TIAC) highlighted the top 21 trends, insights, and predictions for travel in 2021 and beyond as the Canadian tourism industry recovers from COVID-19 and transforms to meet new consumer demand'. CBRE has highlighted the following five trend excerpts as relevant for the subject study. It should be noted that many of these trends were already taking shape before the pandemic, however COVID-19 has been a catalyst to exponentially increase consumer demand around these trends. Sustainability: Sustainability will be more than a buzzword as people across the globe consider how to travel with a holistically green conscience; 'Regenerative Travel' continues to gain pre-COVID momentum with both companies and travellers seeking to minimize the negative effects of tourism on the planet while simultaneously making positive impact on their host destinations. The Rise of Rural: Search data are already showing that nearly 90% of overall searches are for trips to rural areas; cabin rentals are expected to be especially popular, accounting for 33% of total accommodation searches in 2020, a drastic +143% increase from 2019. An entrepreneurial spirit, year-round offerings and new community partnerships will be key for business success. The Slow Travel Movement:After a year of international lockdown,travel agents predict that, overall,travellers have acquired a taste for a slower pace; slow travel aims to give travellers a rich understanding of life in their destination through interactions with local people and opportunities to experience a community on a deeper level. Especially important if the hassle of multiple COVID-19 negative tests and long quarantine periods are required, then the quick trip is far less likely. Integrative, local and authentic experiences that reflect this new aspiration can be marketed at a premium. Wellness Tourism: It's time to embrace the future of wellness travel; the habits of travellers have changed, and more people are favoring a wellness staycation with demands for immunity boosting retreats,socially distanced trips,and personal health and fitness holidays. Supporting Local: With many borders still closed, and the potential of provincial quarantines looming, domestic locations in national and provincial parks, winter ski and beach towns will gain even more traction as preferred tourist choices; the focus on domestic tourism will continue to signal a massive departure from international and regular seasonal travel over the year to come. Investing heavily in domestic tourism strategies will pay dividends for State of Tourism in Canada During Covid-19 Dashboard (2.0) — February 2021, TIAC &Twenty3l CBRE ORO-MEDONTE TOURISM MARKET OVERVIEW Page 83 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 destinations in the longer term. For operators, developing partnerships that reflect "loving what's local" is a key step towards rebuilding economic stability. The Township of Oro-Medonfe is well positioned fo capitalize on all 5 of these travel trends. In speaking with stakeholders, if's clear that tourism within the area has seen continued growth, especially as a drive-fo destination. As the tourism industry recovers from the COVID-19 pandemic, building the destination back in line with Oro-Medonfe's identity as a natural,four-season playground will be key fo attracting visitors seeking authentic experiences. CBRE ORO-MEDONTE TOURISM MARKET OVERVIEW Page 84 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... DESTINATION SENTIMENT Page 85 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 DESTINATION SENTIMENT & TOURISM ENVIRONMENT CBRE undertook an in-depth stakeholder engagement process to gain a thorough understanding of the tourism environment in Oro-Medonte. Stakeholder engagement involved 30 interviews with existing stakeholders, 9 interviews with new business inquiry proponents, and a supplementary online survey with 8 responses. The following section provides an overview of the findings. Strengths of Doing Business in Oro-Medonte Oro-Medonte is seen as a four-season outdoor adventure playground by the vast majority of stakeholders. In terms of operating an existing business,supporting tourism in the Township, or drawing in new businesses, the following were seen as key strengths of doing business in Oro-Medonte: The Township's ideal location between Barrie and Orillia, in addition to its location close to the GTA to the south and on the way to cottage country in the north (Muskoka, Georgian Bay Islands). The numerous and unique outdoor adventure activities offered within the township, including 2 downhill ski hills, cross-country skiing and snowshoeing, cycling and mountain biking, paddling/boating, hiking, aerial ropes courses, motorized vehicle experiences, and more. These experiences scale well from single visitors to groups, and from casual participants to future extreme sport enthusiasts. Oro-Medonte is a burgeoning wellness destination with the opening of Veffa Spa joining the outdoor activities listed above as well as luxury accommodations and glamping. From the Oro Moraine, Copeland Forest, and Simcoe County Forest to Bass Lake and Lake Simcoe, Oro-Medonte has a significant number of natural assets to offer both residents and visitors. Agritourism opportunities abound in Oro-Medonte; marrying the agricultural history and assets with tourism allow visitors to interact with agriculture in the forms of retail, tours, pick-your-own, wineries/breweries, and more. Oro-Medonte has a variety of unique event venues, ranging from top-tier music and festival venues like Burl's Creek to intimate wedding venues like Valley Croft to one of a kind destination venues like Oro Station Auto Innovation Park. As a tourism destination,few other destinations can boast the variety of distinctive tourism experience assets in one place. Oro-Medonfe's competitive strength in the tourism destination sphere is that it offers all of the experiences and assets listed above in one location. CBRE DESTINATION SENTIMENT Page 86 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 Challenges of Doing Business in Oro-Medonte The challenges stakeholders mentioned varied greatly depending on their experience, interaction, and asset type. The CBRE Team has organized the challenges into three different sections. Business in General Access to capital and debt relief is top of mind for operators and this is not unique to Oro-Medonte. This challenge is present for both operators of existing tourism businesses who have been negatively affected by the pandemic and those who are undertaking new/expanding operations. Cost of land in Oro-Medonte is seen as extremely high, acting as a barrier to entry for tourism businesses. Increasing cost of insurance Access to labour is challenge for tourism businesses across the globe, and not unique to Oro- Medonte.This challenge is closely tied to a location's working age population and available housing. Lack of adequate public transportation is detrimental for staffing and for visitors who do not have access to a vehicle. Regulatory Agencies Interactions Several stakeholders stated they were challenged by interactions with regulatory agencies within the Township, namely on issues surrounding: Obtaining permits (building, special events), Current policies & legislation, Taxes, development charges, and additional charges on new businesses & developments. Township Interactions The design/planning approval process was seen as costly and unaffordable for new/expanding businesses, given the increased costs associated with unnecessarily long approval processes. Stakeholders feel there are too many points of contact, so much so that operators/investors are unsure of which department/organization to connect with. Lack of education on municipal supports available— often stakeholders stated they were not aware of how the municipality could help them. Stakeholders' sentiments indicated that the municipality does not treat large and small businesses equally. NIMBY-ism, or"not in my backyard"-ism,was often raised as a challenge, both in terms of residents' sentiment toward visitors and towards tourism businesses. The zoning bylaw amendment process was noted as difficult and cumbersome. CBRE DESTINATION SENTIMENT Page 87 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 Negative comments regarding taxes, development charges, and additional charges on new businesses, especially when development costs were already high. Stakeholders felt that new developers need to "pave the way"with the Township, stating this process is more challenging compared to other municipalities. Outside of Economic Development,the overall sentiment from stakeholder was that the Township is not supportive of tourism in Oro-Medonte, despite the indusfry's importance in the local economy. CBRE DESTINATION SENTIMENT • Page 88 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... TOURISM PRODUCT GAP ANALYSIS Page 89 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 TOURISM PRODUCT GAP ANALYSIS Current Tourism Assets Typical tourism-related establishments within the sector include, but are not limited to transportation, accommodation, food and beverage services, recreation and entertainment, etc. This includes businesses categorized by Statistics Canada as "arts, entertainment and recreation" (NAICS 71), as well as "accommodation and food services" (NAICS 72). Furthermore, Statistics Canada2 defines a tourism product or asset as follows: A tourism product is a good or service for which a significant part of its total demand comes from visitors. Thus, air passenger transportation would be a tourism product, while groceries, although occasionally bought by tourists, are considered a non-tourism product. As another example, meals from restaurants are deemed to be tourism products because a significant part of the demand comes from tourists, even though restaurants primarily serve local residents. Using the 2016 Orillia & Lake Country Tourism Asset Mapping inventory provided by the Township, CBRE updated Oro-Medonte's tourism asset inventory and classified Oro-Medonte's tourism assets into 11 tourism asset categories. Some assets can be attributed to more than one category, such as Horseshoe Resort which offers accommodations, outdoor activities, and food and beverage. In these cases, CBRE has counted each activity that would draw significant visitors for the specific activity use case as a separate asset. The table below provides the number of assets within each category along with a description and examples of assets within Oro-Medonte. The full list of tourism assets is available in Appendix B. Asset Type Description & Oro-Medonte Examples Overnight commercial accommodations including resorts, bed & breakfasts, Accommodations campground/glamping, etc. Assets: 14 Examples: Ye Old Country Store Inn, Bass Lake Provincial Park, Glen Oro Farms-Eco- Retreat, Heidi's Camp & Trailer Park, Horseshoe Valley Resort Adventure & Ski and snowboard, mountain biking, golf, ATV, aerial ropes course, etc. Outdoor Examples: Braestone Golf Club, Hardwood Ski and Bike, SMART Adventures, TreeTop Activities Trekking, Windrift Kennel Dog Sledding, Horseshoe Valley Resort, Mount St Louis Assets: 15 Moonstone Ski Resort Diversified on-farm use or farm-experience, including pick-your-own, equestrian, Agri Eco Tourism retail, cooking/education classes, tours, winery/cidery, on-site events, etc. Assets: 32 Examples: Oro-Medonte Chamber Farmers' Market (@Oro Fairgrounds), Chappell Farms, Davidson Estate Alpacas, Heritage Estate Winery& Cidery, Quayle's Brewery, Bombshell Blooms, Shaw's Catering &Maple Syrup Arts & Culture Art galleries, significant historic or heritage sites, performing arts, special events, Assets: 9 etc. Examples: Black Settlement in Oro Township, Oro-African Church, Images Studio Tour Event Facility A commercial venue, both indoor and outdoor, rented out for events including a Assets: 4 chalet, barn, field, ballroom, or meeting room. 2 Statistics Canada, "Definitions" CBRE TOURISM PRODUCT G^- Page 90 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 Examples: Hardwood Ski&Bike, Burl's Creek Event Grounds, Horseshoe Valley Resort, Valley Croft Nature: Land based natural assets such as a nature park, frail, forest, or nature-based sport Assefs: 24 facility. Examples: Simcoe County Forest, Oro Moraine, Copeland Forest, numerous trails Organized Programming organized by a public, private, or volunteer entity either of one Programming location or varying locations, such as organized fours, youth camps, or cycle clubs. Assets: 5 Examples: Humdinger Bicycle Tours, Youth Leadership Camps Canada, Cycle Simcoe, Simcoe County Mountain Biking Club Restaurants & Food and beverage establishments offering onsife dining including restaurants, Bars bars, tea rooms, etc. Assets: 11 Examples: HQ Taphouse, Inn Steakhouse Horseshoe Valley, Quayle's Brewery, Shaw's Catering &Maple Syrup, The Lovely Tea House— Tea Room, The Ktchn Commercial establishments with the main goal of selling goods such as sporting Retail equipment, crafts, art, confections, food/drink, clothing, etc. Assets: 16 Examples: Hardwood Ski & Bike, Art on Stone, Brierley Pottery, Chelsea Chocolates, North Bound Rustic, The Lovely Tea House - Farmhouse Shop A commercial establishment offering a variety of treatments/experiencing including Spa Wellness but not limited fo esthetician services, massage, hydro/thermal therapy, pools, Assets: 2 saunas, etc. Examples: Amba Healthy& Beauty Spa (Horseshoe Resort), Vetta Spa (opening soon) Wafer-based natural assets and wafer-based activities/establishments including Water beaches, boating, marinas, lakes, and rivers. Assets: 8 Examples: Memorial Beach and Park, Carthew Bay Wharf, Hawkestone Yacht Club & Pier, Bass Lake, Lake Simcoe In total, Oro-Medonfe offers 140 tourism assets. The map on the following page shows the approximate geographical location of each asset,with major highways and throughways highlighted in blue. The majority of assets lie along the Horseshoe Valley Road and Highway 11 corridors. While if may appear that several assets are located along the waterfront, much of Oro-Medonfe's waterfront property is owned privately,with limited public access. CBRE TOURISM PRODUCT GAP ANALYSIS Page 91 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 �9a Sturgeon B$y = r Meld0 2 tr Garlyon a8 Coldwater as Ram. Wyepridge F-mead New Pubhoff Amigo Beach 99 LonGrord Mertis Corner Vas j Mills Viyevale moon sto Fair Vail* Rathharn ' Wavertey War ster �Ison Point 99 hmon! fl Orr Lake Fri, er Saurin Mt Sal ntLouls Carey r s Orillia ,y v5j Atherley Uptergrove ra 5imcoe Lodge Elmvele Hillsdale M Nle Sandy B—h C � Fergus �f data 9 H Fm me rr Moons Beach ® Martin Farm Grassland Fergusonvale t +! "'�n Car Bay Phelpston Apto Oro vne Do ton LL� Vigo pp 9 B s each 0 ist ©ro�tl Gao�f Leo � Midhurg Thot �2, Minesing Q ,e Shalkay Barrie Grenrel Getrtgina a, Island t kJ so Essa Colwell o•raiil M.Rac Beach u lJtnpia i' ngus Yrr.L hl ap cats tot 21 Goggle *Please note: Numbers on map are purely for numeric counting purposes of mapping software. Tourism Gap Analysis Oro-Medonte Tourism Asset Type Analysis Strong Sufficient Insufficient Adventure & Outdoor Activities Water Accommodations Agri Eco Tourism Spa Wellness Arts & Culture Nature Event Facility Large Unique/Distinct Attractions Organized Programming Restaurants & Bars Retail Oro-Medonte's tourism asset strengths lie within the Adventure & Outdoor Activities, Agri Eco Tourism, Nature and Large Unique/Distinct Attractions categories. Not only are there numerous assets within these categories, but they are also unique assets and strong drivers of visitor demand which require supporting infrastructure to grow visitor spending.With the opening of Vetta Spa,the number of spas for Oro-Medonte's current tourism environment is sufficient, however as demand grows, additional opportunities may arise. The number of water assets are also sufficient; however,this is mainly due to the limited access to the water within Oro-Medonte; additional water-based tourism assets that increase access to water would certainly benefit CBRE TOURISM PRODUCT GAP ANALVU,I Page 92 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 the Township. Oro-Medonte's tourism environment is lacking tourism assets listed in the"Insufficient" column above.While the Township has some assets in each of these types,they may not be sufficient to support Oro- Medonte's current or future visitor demand. Tourism destinations perform better when there is a "hub" of complementary offerings located in close proximity to each other, not only because of cross-promotion and packaging opportunities, but also because visitors are willing to travel further if a destination has more to offer. In light of this, and where possible, new tourism businesses should be located among existing tourism locations,such as along Horseshoe Valley Road or Highway 1 1, near seasonal attractions (Mount St. Louis or Hardwood Ski & Bike), or within existing commercial hubs like Craighurst.The Township can aid in creating these tourism clusters through land zoning and coordinating on land availability. It should be noted that some tourism asset locations may be dictated by the offering;for example, an agritourism farm experience would need to be located on a farm, or a water- based attraction would need a waterfront location. Existing Plans & Inquiries for Expanding/New Tourism in Oro-Medonte In addition to the existing assets within Oro-Medonte, there are a number of new and/or expanding tourism assets proposed/planned within the Township. New/expanding opportunities listed below are a combination of findings from stakeholder engagement, market research, and direct inquiries to the Township. The following list only includes information that is already public or that stakeholders felt comfortable sharing. It is not meant to represent an exhaustive list, nor does it include some confidential inquiries to date. Vetta Spa's opening Winter 2021/2022 Glen Oro Eco Retreat expanding glamping pods & onsite offerings Oro Station Automotive Innovation Park New ownership at Carriage Ridge & Carriage Hills New ownership at Horseshoe Resort Winery & Cidery businesses Farm-fresh culinary school and catering concept Destination Spa Additional glamping inquiries Lake Simcoe Regional Airport expansion On-water rentals and winter recreation rentals and tours Tourism Product Gap Analysis Based on the tourism asset inventory analysis, stakeholder engagement, and the CBRE Team's industry expertise, Oro-Medonte's tourism environment has the following gaps: Accommodations were one of the most often mentioned gaps in the Township, specifically the lack of range of accommodation beyond a large property like Horseshoe Resort or a small property like a bed and breakfast. Another common gap mentioned was the lack of quality, locally inspired restaurants and food and beverage options. CBRE TOURISM PRODUCT GAP ANALYSIS Page 93 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 The Township offers unique event venues for music festivals or weddings, but very little in the way of a large indoor event venue, which would be suitable to year-round events or cater to the corporate and meetings clients as well as social gatherings. The lack of public waterfront access is limiting Oro-Medonte's water-based tourism opportunities. The region is well known for being "Lake Country' and despite Lake Simcoe and Bass Lake being key water bodies within the Township, there are little to no water-based offerings or and limited public access to waterfront. Support and ancillary businesses such as retail, catering businesses, arts & culture establishments, coffee shops/bakeries, etc. are key to building tourism in a destination. These businesses build on existing tourism demand and help build a cluster of offerings for visitors,while also providing services for local residents. Stakeholder engagement also uncovered non-product related gaps within the Township. First,the Township has little in the way of support infrastructure, such as parking lots or washrooms, especially surrounding its natural assets (i.e., trail systems, parks, and waterfront access). Second, Oro-Medonte has no unifying strategy for tourism in the Township. Gaps mentioned included a lack of wayfinding (both on road and trail systems), lack of identifying and gateway signage for the Township, and limited marketing. It should be noted, however, that the Township has recently undertaken a wayfinding strategy, which now requires implementation. As noted in the Introduction, the Township is aware of the need for a Tourism Strategy&Action Plan and the subject Tourism Gap Analysis&Policy Recommendations study is an initial step towards creating that strategy. Currently, Oro-Medonte is not considered a stand-alone tourism destination, but rather a key part of the larger, regional destination, as marketed by the Orillia & Lake Country DMO and Simcoe County. This is partly due to a lack of visitor awareness (as visitors do not necessarily know the exact location of municipal boundaries) and partly due to a lack of sufficient tourism assets and infrastructure. Further discussion on destination creation is provided in the Additional Destination Considerations section. Tourism Opportunities Identified To address these gaps, the following opportunities were identified through stakeholder engagement and the CBRE Team's industry expertise. In total, there were 15 private sector investment opportunities which fell within four categories: accommodations, attractions and/or activities, food and beverage offerings, and complementary or enhancing offerings. Private Sector Opportunities Accommodations 1. Bed & breakfast 2. Boutique hotel (under 60 hotel rooms, unique with local identity) 3. Glamping (Geodesic domes, cabins, luxury tents, etc.) CBRE TOURISM PRODUCT GAP ANALYSIS Page 94 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 4. Short-Term Accommodations (Airbnb, VRBO, etc.) — Unique to Oro-Medonte's niche markets Attraction/Activity 5. Agritourism (on-farm diversified use) 6. Art Gallery/Craft Studio 7. Destination Spa 8. Indoor event space (incl. business & meeting conference space) 9. Marina 10. Seasonal pop-up rentals (i.e., kayak/stand-up paddle board in summer and snowshoes, cross-country skis, etc. in winter) 11. Pop-up operators (seasonal operators: repair stations, crafts, artist, etc.) Complementary/Enhancing 12. Commercial hub assets (retail, bakery, coffee shop, art gallery, etc.) 13. Tour company & guide service — cycling, fishing, guided walking, paddling, hiking, snowshoeing, cross-country skiing, etc. Food & Beverage 14. Independent, locally inspired restaurant (farm-to-table style, dine in) 15, Mobile food & beverage operator/food-truck/on-trail offering Public Sector Opportunities The purpose of this study is to identify private tourism investment opportunities; however, a number of public- sector opportunities also arose during the study. These public sector opportunities are important considerations for the Township as they relate to the municipality's current and future role in the support and development of tourism in Oro-Medonte. Therefore, these opportunities have been included here under a separate heading. A sustainable tourism destination requires both private and public investment worldng in tandem. The following opportunities address non-product related gaps. Support infrastructure (parking, washrooms, bike lanes, forest maintenance) to allow residents & visitors better access to enjoy natural assets, Water access infrastructure (beach, boat launch), Improved public transportation, Support for economic development in small villages (commercial hub support) by, for example, establishing a Community Improvement Plan (CIP) to allow for dedicated policies and incentives targeting specific types of growth, improvement, and investment within the Township's villages. For more information on CIPs, see the Additional Research section within Appendix A (page A14). Unifying tourism identity and marketing, CBRE TOURISM PRODUCT GAP ANALYSIS Page 95 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 o Wayfinding & Signage strategy implementation (both roads &trails), o Manage first impression of Oro-Medonfe for visitors arriving via highway. Comments stated that entry fo the township feels like eifher"gasoline alley' or a free-corridor, o Cohesive marketing strategy&destination identity (in collaboration with regional marketing partners), Improved infernef connectivity, Promote Oro-Medonfe as a place fo live, work, and play, thereby attracting new operators in line with the Township's identity and existing offerings. CBRE TOURISM PRODUCT GAP ANALYSIS Page 96 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... TOURISM INVESTMENT OPPORTUNITIES EVALUATION Page 97 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 TOURISM INVESTMENT OPPORTUNITIES EVALUATION In order to short list the top 4 tourism investment opportunities for Oro-Medonte, as stated in the study scope, the CBRE Team evaluated the 15 private sector opportunities through an opportunity matrix. The matrix scores each opportunity based on criteria measuring its investment potential and market feasibility. This opportunity matrix evaluation assessment and the results were presented to and approved by the Steering Committee on November 14", 2021 . Key criteria that were used to evaluate each opportunity included the following: Private Sector Investment Potential Does it have a strong likelihood of private sector investment? • Is there a proponent/champion identified? • Level of capital investment? • Is it investment ready in the short to mid-term? Tourism Destination/Market Factors • Will it enhance/complement existing tourism? • Will it increase the length of stay? Does it appeal to & have access to local resident market? • Will it bring a new visitor market/expand an existing market? Market & Financial Feasibility Does it fill a tourism gap/market need? • Does it have potential to be economically sustainable/feasible? Locational Factors • Is there an available site/likelihood? • What is the level of infrastructure required? Does/could the opportunity fit within possible development/growth areas? Each criterion was evaluated based on a score of one to five, wherein '1' represents the highest constraint to development, and '5' represents the strongest potential for development. Each criterion was then assigned a weighted value of 1 to 5. The total score for each of the 15 opportunities was calculated by multiplying the opportunity score by criteria weight, for a maximum score of 210 points, as shown in the following table. CBRE TOURISM INVESTMENT OPPORTUNITIES EVALUATION • Page 98 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATION NOVEMBER 29, 2021 PRIVATE SECTOR INVESTMENT POTENTIAL Out Of Weight Total 1 Does it have a strong liklihood of private sector investment? 1 5 1 5 1 25 2 Is there a project proponent/champion identified? 5 4 20 3 What is the level of capital investment? (High, Medium, Low)* 5 3 15 4 Is it investment ready in the short to mid term? 5 4 1 20 Potential Maximum Points 80 38% SITE CONSIDERATIONS 5 Is there an available site or liklihood of an available site? 5 2 10 6 What is the level of infrastructure requirements? (High, Medium, Low)* 5 2 10 7 Does/could the opportunity fit within possible development/growth areas? 5 2 1 10 Potential Maximum Points 30 14% MARKET AND FINANCIAL FEASIBILITY 8 Does it fill a tourism gap/market need? Level of Competition/Seasonality 5 5 25 9 Does it have the potential to be economically sustainable/feasible? 5 5 25 Potential Maximum Points 50 24% TOURISM DESTINATION/APPEAL FACTORS 10 Will it enhance/complement existing tourism develpment in OM? 5 3 15 11 Will it increase the length of stay in the region? 5 3 15 12 Does it appeal to and have access to the local resident markets? 5 2 10 13 Will it bring a new visitor market to Oro-Medonte/ex and an existing market? 5 2 10 Potential Maximum Points 50 24% Total 1 12101100%. With respect to level of capital investment and infrastructure requirements (*), a high score denotes low cost, and low score denotes high cost. Opportunities requiring a high level of capital investment or infrastructure requirements often necessitate public sector involvement and are less common unless there is an identified champion ready to provide capital. Based on the scoring matrix, the following 8 private investment opportunities received the highest scores: Opportunity PCivate Investment Destination Glamping 85% 79% 90% 78% 84% ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ Agritourism 85% 70% 87% 78% 81% ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ Short-Term Accommodation 73% 73% 87% 82% 78% ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ Boat/Kayak Rental 89% 65% 70% 73% 77% ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ Tour/Guide Company 69% 75% 73% 82% 73% ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ Independent Restaurant 64% 72% 83% 78% 73% ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ Pop-Up Operators 80% 59% 67% 80% 72% ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ Indoor Event Space 73% 69% 67% 76% 71% Criteria Weight: 38% 24% 24% 14% 100% CBRE TOURISM INVESTMENT OPPORTUNITIES EVALUATION Page 99 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 Top 4 Tourism Investment Opportunities The top four opportunities are defined further below: Glamping: geodesic domes, luxury tents, remote cabins, etc. Agritourism: diversified on-farm use/farm-experience, including: pick-your-own, equestrian, retail, cooking/education classes, tours, winery/cidery, on-site events, etc. Short-Term Accommodation: i.e. primary residence private rentals, i.e. Airbnb, VRBO Pop-Up&Mobile Operators: due to the similarity in policy requirements and operations,the Steering Committee opted to combining all pop-ups/seasonal-style operations to include food trucks, pop-up retail/art operators, and equipment rentals (such as canoe/kayaks, snowshoes, skis, etc.). These seasonal "pop-up" operations tend to lease space from a municipality/park to operate onsite by a body of water/near trails/or on a permit basis. The CBRE Team undertook a topline market assessment of each of the top 4 tourism investment opportunities for Oro-Medonte. The following 4 sections detail each market assessment, including: A description of preliminary concepts, Location considerations, Market demographics and potential competitive supply and demand influences, Preliminary utilization projections, Required facilities and infrastructure to support the recommended investment opportunity (if necessary). It should be noted that the market assessment for each tourism investment opportunity has been based on preliminary limited scope research and where applicable has made use of data from CBRE's internal databases. A developer/investor interested in pursuing any of the identified opportunities would be expected to undertake their own market, financial, costing, land use and regulatory research, and due diligence, as part of their own internal business decision making process. In addition to the topline market assessments, Prime Strategy & Planning conducted policy research of municipal best practices to identify policy examples. For each tourism investment opportunity, the following policy analysis is provided: Provincial Policy Direction —The Province provides policy direction for land use planning in Ontario and shares the responsibility of land use planning with municipalities. Accordingly, this section presents policy direction from the Province, including the Provincial Policy Statement (2020) and Growth Plan for the Greater Golden Horseshoe (2020 Consolidation), that supports the identified tourism opportunity. County ofSimcoe Policy Context—Based on the broad goals and policies established by the Province, Simcoe County also has a role in guiding growth and development as the upper-tier municipality. The County acts as an approval authority for local municipal official plan amendments and as a CBRE TOURISM INVESTMENT OPPORTUNITIES EVALUATION Page 100 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 commenting agency for local zoning by-law amendments. This section considers relevant plans and policies established by Simcoe County for each identified tourism opportunity. Township of Oro-Medonte Policy Context — As the local, lower-tier municipality, the Township establishes policies and permitted uses through the Official Plan and zoning by-law that conform with the Province's and County's policies. This section considers existing policies in the Official Plan and regulations in the zoning by-law that are relevant to the identified opportunities. Best Practice(s)—This section presents two (2) best practice examples based on the identified tourism opportunity. Examples include specific business operations as well as municipal Official Plans and/or specific zoning by-law provisions. Draft Policy Direction for the Township of Oro-Medonte — Draft recommendations are included to provide policy direction for the Township of Oro-Medonte in support of the desired tourism growth and ultimately to provide recommendations that can be used to develop new policies and guide investment over the next five years. Further research and other best practices for the top four tourism opportunities are provided in Appendix A. CBRE TOURISM INVESTMENT OPPORTUNITIES EVALUATION Page 101 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... G [ AMPING MARKET ASSESSMENT Page 102 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 GLAMPING MARKET ASSESSMENT What is Glamping? Glamping is a word manufactured by the combination of"glamorous" and "camping". Glamping describes a style of camping with amenities, and, in some cases, resort-style services not usually associated with "traditional" camping. Glamping has become particularly popular with 21 st-century tourists seeking the luxuries of hotel accommodation alongside the escapism and adventure recreation of camping. Glamping consists of many unique accommodation styles including safari-style or prospector tents, cabins,treehouses, yurts, Parks Canada's oTENTiks, refurbished RVs, geodomes, and more. While the style of accommodation may vary, glamping has several key characteristics: Unique: Glamping experiences are unique and offer alternative style accommodations to the traditional hotels, campgrounds, bed & breakfast establishments, etc. Eco-Friendly: The glamping industry is leading the world in sustainable development, eco- tourism and responsible travel. Being environmentally conscious from construction materials and methods to energy usage and waste during operations is key. Glamping facilities can include composting toilets, solar power panels, working gardens, no plastics, etc. Natural Surroundings: Glamping guests choose this type of accommodation to experience nature and be removed from cities and suburbs. People are seeking to reconnect with nature in meaningful ways, and an increasing number are prioritizing unique, environmentally conscious, and nature-centered accommodations. COVID has spurred the rapid expansion of glamping and outdoor hospitality.3 Adventure: Glamping is often paired with outdoor activities such as hiking, mountain biking, white water rafting, canoeing, animal watching, local wine, cider or brewery tasting, etc. Preliminary Concepts for Glamping Opportunities in Oro-Medonte The Township of Oro-Medonte has received a number of inquiries regarding the development of potential glamping experiences, including several from private sector landowners wishing to develop on their lands, and one from a Canadian owned company offering custom designed cabins which they operate on leased lands. In addition,Glen Oro Farm, located at 2574 Line 10 No,Oro-Medonte,recently undertook a planning process with the Township and OMFRA to open an Eco-Retreat offering 5 domes and 5 luxury tents in 2020. Types of Accommodation In terms of accommodation types, the glamping market is broadly segmented into: Cabins/Domes/Pods Yurts Te nts 3 Jennifer Young, Glamping and the Eco-Tourism Opportunity: Being the Light CBRE GLAMPING MARKET ASSESSMENT Page 103 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 Treehouses Other According to the 2019 North American Glamping Report, cabins stand out as the preferred way to glamp among travelers seeking a glamping experience, followed by treehouses and yurts. ACCOMMODATIONS SOUGHT BY TRAVELERS IKTERESTEO IN A GLAMPING EXPERIENCE _3 y, Teepees } F 3% Covered Wagons 7% Caervas or"safari" tents % On-site use i of an RV 9% Tiny hOMEs Source: North American Glamping Report, 2019 On the basis of accommodation size,the glamping market is segmented into 4-person, 2-person,and others. Amenities and Services Travellers interested in glamping want services and amenities associated with hotels and resorts, including: comfortable mattresses with high-quality linens and bedding; a kitchen equipped with cooking wares and utensils; private showers and restrooms; potable water; a sitting area; electricity with outlets and charging stations; outdoor amenities, including deck chairs, a barbeque and/or firepit including propane/firewood; and Wi-Fi access. Access to additional services or facilities including recreation areas/sites, lakes, trails, recreation equipment (e.g., bicycles, cross country skis, snowshoes and canoes) and/or guiding services are also beneficial to the operation and enhance the guest experience. CBRE GLAMPING MARKET ASSESSMENT Page 104 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 Gen X, Millennial and Gen Z4 travelers are also more likely to seek the services and amenities associated with health and wellness (e.g., spa treatments, yoga, etc.), compared to older leisure travellers. Glamping Business Models There are several business model options for a glamping investment opportunity, including but not necessarily limited to: Development by a landowner, interested in building glamping units on their land and operating the business as the proprietor; Development by an existing campground or lodge operator, as an expansion to their service offering; Development by an investor on leased land or purchased lands, In partnership with another tourism business, such as outdoor adventure experience, public park lands, paddling/kayaking routes, existing campground or lodge on their lands, as a profit-sharing arrangement; or A partnership between a landowner and a 3rd party glamping organization. Parties interested in Glamping accommodations have the option to either operate their own accommodations or to partner with existing companies. The following chart provides a range of options from owning and operating your own glamping accommodations to an almost hands-off approach of partnering with existing companies. Glamping Business Mod- Self-Operated F--------------------------------- -------------------------------------------------------4Partner with Existing Under this alternative, a A potential investor leases Potential investors who own Existing campsites or potential investor would land from an existing the land and have servicing parties with correctly zoned own the land, build, and campground or provincial already in place can and serviced land can operate the glamping park with infrastructure and partner with various partner with various accommodations. servicing already in place glamping organizations glamping organizations and builds Glamping that will install and market These organizations use accommodations as the accommodations on existing land to operate alternative to campsites. their own platform, but their luxury glamping parties will have full accommodations. operating control of their accommodations. Pros: Develop, own and Pros: Required Pros: Experienced partner Pros: Minimal investment operate the business with infrastructure and services will set up required if land is correctly no revenue sharing. and zoning already in accommodations, provide zoned and serviced. place. insurance, provide a Demographic cohorts defined by date of birth. Generation X or "Gen X" include those born between 1965 to 1980, Millennials include those born between 1981 and 1996, and Gen Z include those born between 1997 and 2012. These three generational groups account for the largest portion of spending-age consumers. CBRE GLAMPING MARKET ASSESSMENT Page 105 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 marketing and booking platform. Cons: Owner would carry Cons: Lease payments and Cons: Organization Cons: These organizations all the startup costs and working within lease charges an initial start-up generally have specific land costs (if purchase and agreements. fee and a continued 10— land and location servicing required) 20% of nightly rate. requirements. Location Considerations Glamping accommodations are often in remote areas but strategically located to still be accessible and close to basic amenities and servicing infrastructure. Ideally a glamping site should be in a natural environment with assets such as a lake, river, forest, offering picturesque views, with road access, and site servicing. Suitable sites should be close to demand generators which can benefit from access to nearby unique accommodations (i.e., adventure parks, bike or paddling routes, ski areas, recreational lakes, etc.). To ensure guests enjoy a remote experience in a natural environment, a glamping site should allow for 3 to 4 units per acre. Glamping is also becoming increasingly popular as a form of temporary accommodation for large-scale events and music festivals. Organizers of these concerts sell tickets and offer accommodation in luxurious tents for the people attending and willing to pay a little higher amount on top of the cost of the ticket. Large- scale events held at Burl's Creek and Hardwood Ski and Bike could benefit from the provision of glamping accommodations as discussed further below. Market Demographics According to the North American Glamping Report, among all the leisure travelers in North America, 30% have done glamping in 2019.5 Glamping is particularly appealing to travelers who want to spend time outdoors, but who don't want to camp in traditional ways. Travelers who do not camp say that glamping allows them to: experience the outdoors in comfort (83%); have the services and amenities not associated with traditional camping (63%); and alleviate some of the "work" associated with more traditional forms of camping (27%). Gen X (45%) and millennial (42%) campers are the most interested in glamping experiences. The 18 - 32 years age group segment dominated the market with a share of 45% in 2020. This is attributed to the growing trend of camping among this population. According to studies by Kampgrounds of America, Inc. (KOA), 60% of leisure travelers in North America, who reported to have glamped in the past two years, are a part of the Millennial or Gen Z generations, which makes this activity the most trending among the younger population.' 5 2019 North American Glamping Report, Cairn Consulting Group,sponsored by Kampgrounds of America, Inc. ' Glamping Market Size, Share & Trends Analysis by Accommodation Type, By Age Group, By Region and Segment Forecasts, March 2021, Grand View Research CBRE GLAMPING MARKET ASSESSMENT Page 106 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 Canadian campers have been showing increasing interest in traditional camping, however, still close to half of the Canadian population, which is about 46% are interested in the glamping experience. Furthermore, glamping offers a low barrier-entry into the camping experience for new Canadians who may have little to no experience camping in Canada and do not own any of their own equipment. Growth Factors Driving the Glamping Trend The key factors that are driving the glamping market include a rise in eco-tourism and consumer preference toward adventure travel and the rising popularity of wellness tourism. In addition, accessibility of luxurious services and amenities and huge number of travelers who want to connect to nature are among the main aspects that will boost the growth of the glamping market. Additionally, expanding consumer base with the rising influence of social media platforms and the internet is expected to further create lucrative growth opportunities for the glamping market. Post the COVID-19 recovery, glamping is expected to gain more traction due to the rising interest of consumers in it. Competitive Market Factors Glen Oro Farm is an Equestrian Event Centre, located on Line 10 N in Oro-Medonte, which offers equestrian lessons, horse �a boarding, trail rides, and most recently added a glamping Eco- Retreat experience and wedding packages. p gp es.g Glen Oro Eco Retreat, which opened in 2020, with 5 "Stargazer" Domes and 5 "Explorer's" Tents, designed for 1 to 2 persons, is currently the only glamping experience offered in the Township. Each rental unit is equipped with an ensuite bathroom, cedar shower, composting toilet, kitchenette, UV- filtered water, King-sized bed, wood-pellet stove or wood stove, sitting area, picnic table and outdoor firepit. Building on its success, owners are now beginning their 2nd phase of development, which will include 4 larger units for up to 4- persons and an event site. Prices range from $350 to $400 per night plus a $50 cleaning fee, with a minimum 2-night stay, based on double occupancy. Source: Glen Oro Eco Retreat CBRE GLAMPING MARKET ASSESSMENT Page 107 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 Cabinscape is a Canadian-owned company offering custom designed, low impact and ecologically-sound tiny cabin rentals in remote wilderness settings. The company has been in operation since 2017, and currently operates 26 units on leased municipal, conservation and private- : sector lands in Huntsville, Haliburton, Kawarthas, Calabogie and Lanark County. The off-grid tiny homes are approximately 160 square feet in size, including a composting toilet, cook tops and - sinks. Prices range from $180 to $240 per night, plus a $40 cleaning fee, with a minimum 2-night stay. Owners have plans to double their number of rental units to 45+ by 2022/23. Another new start-up glamping business is Arcana Cabins,which are designed with mirrored exteriors to cause them to blend into Source:Quasi Cabin, Haliburton Forest, CabinScape the surrounding forest, creating a unique, camouflaged appearance. The units are approximately 275 square feet and include a bedroom, private washroom with rainfall shower, private deck with firepit and outdoor seating and 3 kitchen. The cabins are located 2 hours northwest of Toronto on *' naturally forested land, however the address of the cabin is not shared with guests until their booking is confirmed. Cabins are secured with a digital keypad with an access code that is changed Source:Quasi Cabin, Haliburton Forest, CabinScape between each guest. While there are a number of glamping experiences offered in Ontario, Destination Ontario listed the following 10 top glamping experiences in Ontario as of July 2021: Luxury C Outpost Co. L , Lake Obabika '. p rYam Camping,g Private, wall-to-wall carpeted safari-style tents built on raised platforms with spectacular views. Limited to a maximum of 48 guests per year Source:Outpostco.com Harmony Outdoor Inn, Parry Sound Waterfront B&B on the Seguin River. Rustic-chic tents in the woodland with hypo-allergenic pillows and cedar-lined outdoor showers. Guests supply their own bedding or sleeping bag. Source:harm onyoutdoorinn.com CBRE GLAMPING MARKET ASSESSMENT • Page 108 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 The e Northridge Inn & Resort, Sundrid g g Lodge, cabins and vintage Airstream, and luxury glamping —f . u ��1111 tent suites,with solar electricity, a private fire pit and complimentary bath and shower products. Source:North ridgeinn.corn a St. Williams, Norfolk County 15 Wilderness Suites, each fitted with an indoor washroom, outdoor shower, hardwood floors and a private deck. Also includes a hot buffet breakfast and an activities concierge. µ,_ Source:Lpfun.ca/lodging Elements Luxury Tented Comps and Nature Spa, Renfrew Canvas tents with mini-heaters, eco-toilets. Natural locations for yoga, hiking, massage and mediation. Source:Ou tdoo rhote I.ca Fronterra Farm Camp and Brewery, Consecon, Prince Edward County 10 Canadiana log-framed prospector tents with ensuite bathrooms, heated outdoor showers, large beds and rustic ! wood floors. Pick your own vegetables on the farm and dine under the stars. Source:Fronterra.ca/camp Whispering Springs Wilderness Retreat, Grafton, Northumberland County Prospecting tents with ensuite washrooms and soaker tubs, mood lighting, linens and towels and Muskoka chairs on the =- deck. Source:Whisperingsprings.ca CBRE GLAMPING MARKET ASSESSMENT Page 109 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 1 WiIdExodu< Timmins *f, Six rustic chic Prospector glamping tents with raised flooring, -t log furniture, queen beds, local food and room service. Y - jh' Source:Wildexodus.com Cotton Co. Luxury Glamping, Muskoka Raised lakefront cotton canvas Prospector style tents furnished with a queen bed, ensuite washroom, wood burning fireplace, teak furniture and offers access to a dining space and private cookhouse. The company also offers ATV and UTV tours. Source:Cottonco.ca Alabaster Acres, Caledon Combines farm life with the experience of luxury glamping. Guests sign up for gardening, handicraft or homesteading workshops, and visit with the farm animals. Source:Alabasteracres.com Preliminary Utilization Projections CBRE has prepared preliminary revenue projections for a proposed glamping operation in Oro-Medonte based on the following assumptions: 6 upscale cabin/tiny home or geodesic glamping units designed for year-round operation 365-day operation Average party size of 2 persons, staying an average of 1.75 nights Average accommodation rental rate of $275 per night, based on double occupancy, increasing by an inflationary factor of 2.0% per annum Average equipment/service rate of $25 per person, for on-site rental equipment, such as bicycles, snowshoes, yoga classes, guided hikes, etc., increasing by an inflationary factor of 2.0% per annum Cleaning fee of $40 per stay in Year 1, increasing by inflation thereafter Estimated occupancy of 50% in Year 1, increasing to 55% by Year 3. CBRE GLAMPING MARKET ASSESSMENT Page 110 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 Based on these assumptions, the glamping operation would be expected to attract and estimated 1,100 occupied nights in Year 1, increasing to a stabilized demand of 1,200 occupied nights by Year 3. With an average party size of 2 persons, the proposed glamping operation has been projected to attract 1,200 to 1,400 guests per year to Oro-Medonte. Glamping Opportunity-Oro-Medonte Township Preliminary Utilization&Topline Revenue Projections Year I Year 2 Year 3 Year 4 Year 5 Glamping Units 6 6 6 6 6 .......................................................................................................................................................................................................................................................................................................................................................................................................... Operating Days 365 365 365 365 365 .......................................................................................................................................................................................................................................................................................................................................................................................................... Available Glamping Nights 2,190 2,190 2,190 2,190 2,190 Occupied Glamping Nights 1,095 1,139 1,205 1,205 1,205 .......................................................................................................................................................................................................................................................................................................................................................................................................... Occupancy 50% 52% 55% 55% 55% Avg Party Size 2.0 2.0 2.0 2.0 2.0 Avg Length of Stay 1.75 1.75 1.75 1.75 1.75 .......................................................................................................................................................................................................................................................................................................................................................................................................... Guest Nights 2,190 2,278 2,409 2,409 2,409 No.Guests 1,251 1,301 1,377 1,377 1,377 .......................................................................................................................................................................................................................................................................................................................................................................................................... Avg Nightly Rate $275.00 $280.50 $286.11 $291.83 $297.67 Revenues $000's Unit Rentals $301 84% $319 84% $345 84% $352 84% $359 84% .......................................................................................................................................................................................................................................................................................................................................................................................................... Rental Equipment/Services $31 9% $34 9% $37 9% $37 9% $38 9% Cleaning Fee $25 7% $27 7% $29 7% $29 7% $30 7% Topline Revenue $357 100% $380 100% $410 100% $418 100% $426 100% Source: CBRE Tourism&Leisure Group Projections Required Facilities and Support Infrastructure In terms of infrastructure, it will be imperative, that the site selected for the glamping operation, is equipped with basic services, such as potable water, electricity, plumbing and heating. If the site does not have direct access to infrastructure requirements (road access, electricity, potable water, access to sewer or septic system or a holding tank for wastewater),the capital costs may become prohibitive. Increasingly, guests also expect complimentary Wi-Fi services within their glamping units. In terms of foodservice, a number of glamping operations also provide a communal meeting site with access to cooking facilities, coffee/tea and continental breakfast items. Partnering with other hospitality operators in the local community is also key to the experience, including adventure guides, equipment rentals, restaurants, cideries, breweries, etc. POLICY BEST PRACTICES & RECOMMENDATIONS Provincial Policy Direction Provincial Policy Statement, 2020 The Provincial Policy Statement (PPS) supports and recognizes rural areas as important to the economic success of the province and the quality of life for its residents. Policies in the PPS leverage rural assets and amenities as a foundation for a sustainable rural economy. CBRE GLAMPING MARKET ASSESSMENT Page 111 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 Though the PPS does not explicitly reference 'glamping', policies in the PPS relevant to this tourism opportunity include: o Policy 1.1.4.1 in section 1.1.4 Rural Areas in Municipalities states that healthy, integrated and viable rural areas should be supported by (a) building upon rural character and leveraging rural amenities and assets and (g) providing opportunities for sustainable and diversified tourism, including leveraging historical, cultural, and natural assets. o Policy 1.1.5.3 in section 1.1.5 Rural Lands in Municipalities encourages recreation, tourism and other economic opportunities on rural lands. A Place to Grow: Growth Plan for the Greater Golden Horseshoe, 2020 Consolidation The Greater Golden Horseshoe (GGH) contains important cultural heritage resources that support a vibrant tourism industry. Accommodating growth can put pressure on these resources through development and site alteration and, therefore, it is important to plan in a way that protects and maximizes the benefits of these resources. Similar to the PPS, the Growth Plan does not explicitly reference 'glamping', however, relevant policies in the growth plan include the following: o Policy 2.2.9.3.b states that development outside of settlement areas may be permitted on rural lands for resource-based recreational uses. o Policy 2.2.3.4.a-b states that, where permitted on rural lands, resource-based recreational uses should be limited to tourism-related and recreational uses that are compatible with the scale, character, and capacity of the resource and the surrounding rural landscape, and may include: ■ commercial uses to serve the needs of visitors; and ■ where appropriate, resource-based recreational dwellings for seasonal accommodation. County of Simcoe Policy Context Simcoe County Official Plan, 2016 Consolidation The Simcoe County Official Plan is based on a planning strategy (see Official Plan section 3.1 Strategy) that includes enabling and managing resource-based development such as agriculture, forestry, aggregates, and tourism and recreation. Section 3.2.1 of the Official Plan supports this strategy by stating that tourism and recreation development can take advantage of specific Simcoe County landforms, including ski facilities and water-related businesses.Within the guidelines of the Official Plan, recreational uses and supporting development can provide necessary support to enhance the tourism economic sector in the County. CBRE GLAMPING MARKET ASSESSMENT Page 112 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 While there is no policy language in the Simcoe County Official Plan that describes 'glamping' specifically, there are general polices that support glamping opportunities relative to recreational and tourism uses. These include but are not limited to: o Policy 3.3.1 states that in the Rural, Agricultural, and Greenlands designations, only one detached dwelling may be located on a lot. However, local municipal official plans may make provisions for secondary units, including accommodations for temporary and/or seasonal farm help, or other temporary accommodations, with the provision of adequate water and sewage treatment facilities. Township of Oro-Medonte Policy Context Township of Oro-Medonte Official Plan, 2020 Consolidation ® The Township of Oro-Medonte Official Plan permits existing tourist commercial uses, such as rental cabin establishments and private campgrounds, however,the Official Plan does not contemplate the development of new tourist commercial and recreational uses in the Agricultural designation (see section C1.2 Permitted Uses). Furthermore, policy C1.3.6 states that onlythe amount of development existing on the date the Official Plan was adopted by Council will be permitted. Minor expansions to existing tourist commercial uses and recreational uses may be permitted, subject to an Official Plan amendment and the policies of section C7 Recreational and the zoning by-law. ® Section C1.3.6 further describes the criteria that Council will consider when reviewing an amendment to the zoning by-law to permit the expansion of existing tourist commercial or recreational uses: o The proposed expansion is minor in nature. o The proposed expansion will not affect the viability of surrounding agricultural operations. o The use is serviced with appropriate water supply and means of sewage disposal. o Existing use and expanded area is accessed by public roads. o The proposed expansion area can be buffered from adjacent residential uses. • Similar policies that apply to lands designated Agricultural also apply to lands designated Rural, as per section C2 of the Official Plan. • Section C2.3.4 New tourist commercial uses reiterates that new tourist commercial uses (including rental cabin establishments and private campgrounds) are not contemplated in the Plan. These uses are described in the Official Plan as having the potential to impact the rural character of the Township. • Section C2.3.4 further describes the conditions that Council must consider prior to an amendment to the Official Plan regarding lands designated Rural. This includes: o The proposed use is compatible with the rural character of the area. o The development can be designated and sited to blend with the rural surroundings. o The proposed use would have little or no impact on agricultural areas. CBRE GLAMPING MARKET ASSESSMENT Page 113 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 o The proposed use can be serviced with water supply and sewage disposal. o Appropriate guarantees are in place to ensure impacts of effluent from private communal sewage treatment is monitored. o Sufficient financial securities are available to ensure downstream water supplies can be replaced. o The proposed use is accessed by municipal roads. o The proposed use can be buffered from residential uses. Township of Oro-Medonte By-laws The Township has experience processing and approving amendments to the zoning by-law to permit glamping accommodations. By-law No. 2021-080 amends the zoning by-law and applies to lands at Lot 5, Concession 10. • Glen Oro Farm, an established eco-tourism and glamping tourist attraction in the Township, originally requested an amendment to the zoning by-law to facilitate development of the attraction and accommodation-based business. The zoning by-law amendment permits on-farm diversified uses and agritourism uses in addition to permitted uses in the Agricultural/Rural Zone. The by-law also establishes minimum requirements for parking spaces, buildings, and percentage of the property that is permitted for use as an on-farm diversified use. Best Practice(s) Long Point Eco-Adventures, Norfolk County, Ontario Opened in 2007, Long Point Eco-Adventures began as an outdoor zip-line course and since has expanded to include guided tours, stargazing observatories, a microbrewery and bakery, and accommodations. In 2014, Long-Point Eco-Adventures partnered with The Algonquin Pod Company to offer guests a glamping experience. • The Norfolk County Official Plan (2021 Consolidation)was adopted by Council in 2006. Long Point Eco-Adventures is situated on lands designated as 'Hazard Lands' (see Norfolk County Official Plan Schedule B-10) and therefore, the Long-Point Eco Adventures lands are subject to hazard policies in Section 7.3 of the Official Plan. • Generally, the Official Plan describes Hazard Lands as lands that have inherent environmental hazards and development is permitted only in areas which are not susceptible to hazards. s- To facilitate development and expansion of Long Point Eco-Adventures, two amendments to the Official Plan were required (1-OP-2019-Amendment 120 and 17-OP-2008 Amendment 19). Updated policy in the Official Plan describes and defines new permitted uses based on the Official Plan amendment: CBRE GLAMPING MARKET ASSESSMENT Page 114 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 o Policy 7.2.5.22 states that in addition to uses permitted in the Agricultural designation, several other new land uses are permitted including the following: ■ fifteen (15) overnight temporary camping pods with attached washroom facilities and a maximum usable floor area of 66 square metres each, ■ thirty(30) overnight temporary camping pods with attached washroom facilities and a maximum usable floor area of 50 square metres each, and ■ an Eco-Education Pavilion with a maximum usable floor area of 1,085 square metres. o Policy 7.3.3.3 states that in addition to uses permitted on land designated Hazard Land, trails, canopy tours, and zip lines are permitted. Cabinscape, Township of Greater Madawaska, County of Renfrew, Ontario • Cabinscape offers off-grid cabins strategically located throughout southeastern Ontario for guests to take advantage of hiking trails and other nature-based recreational opportunities. Cabinscape has partnered with local outfitters and businesses to provide guests with access to outdoor equipment such as canoes and snowshoes. Cabinscape offers two different types of accommodations, both of which are equipped with fully functioning kitchens, composting toilets, and solar power. In its initial year of operation, there were a total of nine (9)wilderness cabins and three (3) mini/micro cabins throughout Cabinscape's service area. Three (3) Cabinscape cabins are located on the grounds of Calabogie Peaks Resort, a four-season destination resort in the Ottawa Valley. These lands are subject to the County of Renfrew's Official Plan (2020), specifically Section 5.4.A.5 Rural — Exemption One (Calabogie Peaks Resort). Policies guiding the continued development of the resort lands include: o Policy 5.4.A.5.a.1-2 states that in addition to uses permitted in the rural designation, the uses permitted in Rural-Exception One include a variety of accommodation types providing diversity for resort owners and guests, such as: ■ hotel, condominium, timeshare, fractional, hostel, apartment, townhouse, duplex and single detached units; and ■ commercial, hospitality, tourist and recreational uses including food & beverage establishments, conference and meeting facilities, spa and wellness facilities, golf, boat docking and mooring facilities, retail shops, recreational equipment sales and rentals, offices, social and recreation clubs, indoor and outdoor entertainment sites, theatres, ski, hiking, biking and other trails, mountain recreation activities, a pedestrian village and other hospitality,tourist and recreational development. CBRE GLAMPING MARKET ASSESSMENT Page 115 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 IP In November 2020, Cabinscape successfully submitted an amendment to the local planning authority's zoning by-law to permit the development of 10 short term rental cabins on the Calabogie Peaks Resort property. Draft Policy Direction for the Township of Oro-Medonte Update the Official Plan to facilitate the development of new tourist commercial and recreational uses in the Agricultural, Rural designations and others, where appropriate. Update the zoning by-law to permit glamping opportunities on lands similar to those operated by Glen Oro Farm. • Establish realistic size permissions for glamping platforms and/or areas in permitted zoning locations. The Township may refer to the zoning by-law amendment applying to Glen Oro Farm (2021-ABZ-06)to establish permissible zoning provisions. As a precedent for the area,the zoning is reflective of the local context. The Township may consider referring to other municipal zoning by- laws (e.g., Township of Meaford) that have enacted zoning by-law amendments that permit glamping and define special site provisions. CBRE GLAMPING MARKET ASSESSMENT Page 116 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... AGRI -TOURISM MARKET ASSESSMENT Page 117 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 AGRITOURISM MARKET ASSESSMENT What is Agritourism? Farms that invite customers onto the farm are often known as "agritourism" enterprises. Agritourism can be defined as the act of visiting a working farm or agribusiness operation for the purpose of enjoyment, procuring a product or service, education or personal involvement in the activities of the farm operation.' Agritourism provides farmers with an additional income source that allows them to keep farming while increasing the quality of life for their families. A key characteristic of"authentic" agritourism includes having sustainable on-farm experiences that connect, complement, and diversify activities on working family farms, to produce market goods meant to generate additional agricultural income.8 Allowing for direct interactions that suggest a feeling of familiarity between farmers and visitors, and offering Castings of foods grown, harvested and produced on the farm, also leads to memorable cultural exchanges in agritourism destinations.9 For the purposes of the subject Tourism Gap Analysis, the definition has been expanded to include more than simply selling products directly on the farm,to offering engaging agritourism activities or sharing skills, thereby creating an experience. Agritourism experiences can range from yoga sessions, to petting farms, to on-farm retail, to corn mazes, to bed and breakfast establishments, or to sharing/teaching a skill. Preliminary Concepts for Agritourism in Oro-Medonte According to the Ontario Ministry of Agriculture, Food and Rural Affairs, 329 farms in Simcoe County reported selling products directly on their farm as of 2016.10 As part of the subject study, CBRE identified the following 32 agritourism businesses in Oro-Medonte ranging from pick-your-own produce to flower farms, to petting zoos, to equestrian and trail rides to breweries, cideries and wineries to maple syrup producers. The vast majority of Oro-Medonte's agritourism businesses sell their products on-site, while a number also offer on-site recreational and educational activities or provide catering services. The summer months of July to September is the busiest season for the majority of agritourism businesses, followed by the autumn (October to December). Most successful agritourism operations are based on quality, authentic experiences, not simply sales of products. Agritourism Operators in Oro-Medonte Name Address Agritourism Type Anderson Produce 3 Burnett St U-Pick/Grower/Producer Bass Lake Farms Bass Lake Side Rd E Farmers Market or Roadside Stand Bear Pen Flower Farm 3498 11 Line N, Coldwater U-Pick/Grower/Producer Big Curve Acres Farm 65 Line 11 N Animal/Equestrian ' Ontario Farm Fresh Marketing Association and Ontario Ministry of Agriculture, Food and Rural Affairs $ Town of Essex Agritourism Development Strategy, March 2021 9 Eurac Research, 2018, Outcome Statement: 1"World Congress of Agritourism 2018. 10 Ontario Ministry of Agriculture, Food and Rural Affairs, "Country Profiles—Simcoe", 2017 CBRE AGRI-TOURISM MARKET ASSESSMENT mom= Page 118 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 Bombshell Blooms - Sunflower 137 Line 9 S Hawkesfone U-Pick/Grower/Producer Field & Flower Farm Braesfone Farm Markets 3288 Line 9 N, Coldwater Farmers Market or Roadside Sfand Brown's Farm 1809 Penefanguishene Road Farmers Market or Roadside Sfand Century Stone Farm 2744 10 Line N, Hawkesfone Farmers Market or Roadside Sfand Chappell Farms 617 Penefanguishene Rd Market & Family Fun Coulson Ridge Farm 82 Horseshoe Valley Rd E U-Pick/Grower/Producer Davidson Estate Alpacas Hillsdale Animal/Equestrian Ego's Farm Market and 596 Horseshoe Valley Rd East U-Pick/Grower/Producer Greenhouses Fifty Acre Garden 3682 Line 11 North U-Pick/Grower/Producer Freskiw Farm Produce 3207 12 Hwy & 4500 Hwy 11 S Farmers Market or Roadside Sfand Glen Oro Farms - Equestrian & 2574 Line 10 N Animal/Equestrian Trail Rides Heritage Estate Winery & Cidery 421 Penefanguishene Rd Brewery/Winery Hutchinson Maple Syrup 2217 5 Line N, Oro Station U-Pick/Grower/Producer Integrated Farms 5091 Line 10 N Coldwater U-Pick/Grower/Producer Johnsfone's Sweet Corn 5144 Line 9 North U-Pick/Grower/Producer McBride's Organic Farm 1432 Line 8 N Oro-Medonfe U-Pick/Grower/Producer McCufcheon's Maple Syrup 3983 Line 9 N U-Pick/Grower/Producer McNiven Farms 2943 Line, 7 Line N U-Pick/Grower/Producer Newman Farms 3593 Line 11 North Horseshoe U-Pick/Grower/Producer Valley Road Oro-Medonfe Chamber Farmers' 80 Sideroad 15 & 16 E, Oro Farmers Market or Roadside Market (@Oro Fairgrounds) Station Stand Our Farm Store - 1876 Heritage 1929 Penefanguishene Rd Farmers Market or Roadside Farms Inc. Stand Quayle's Brewery 4567 12 Line N, Coldwater Brewery/Winery Rolling Sands Percherons' Oro- 2251 Line 4 North Animal/Equestrian Medonfe farm Say Cheese 6353 Line 4 N, Midland U-Pick/Grower/Producer Shaw's Catering & Maple Syrup 493 Oro-Medonfe Line 14 S U-Pick/Grower/Producer Steamy Keffle Maple Syrup 3145 Penefanguishene Rd U-Pick/Grower/Producer Sugar Sweet Farms 1558 Line 5 N, RR 1 Oro Station U-Pick/Grower/Producer CBRE AGRI-TOURISM MARKET ASSESSMENT Page 119 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 Types of Agritourism Activities The following table classifies agritourism into the following 5 types of activities: Types of Activities Examples Any recreation activities that take place on a farm, such as farm tours, petting zoo, horseback riding, hay or sleigh rides, harvesting, bird watching, hiking, visiting wineries/cideries/breweries, cycling, all-terrain vehicle tours, off-roading, photography, painting and sketching, animal husbandry, gardening, corn mazes, barn dancing, floral arrangements, etc. Any events or festivals that celebrate within farm settings such as harvest festivals, heritage celebrations, seasonal events that promote and market farm products. Any delivery of an educational or learning experience on the farm such as: tours of farm operations, workshops to learn new skills, lessons and courses, heritage Educational Service] tours to learn about the history and evolution of farm practices, demonstrations on making goods or animal care, farm work experience, craft shows, dog training, etc. Activities where farms are directly marketing their products in a way that enables Direct Marketing contact with visitors such as farmer's market, farm stands, u-pick operations, meals prepared and served on site, picnics, cutting Christmas trees, etc. Agritourism accommodations for temporary use by tourists in conjunction with Overnight Visits agricultural uses and farm activities or experiences. In a similar vein, a study by researchers at Oregon State University created the following illustration of Agritourism, which describes the five major groupings of marketing activities, divided into on-farm and off- farm, and becoming less directly related to selling of products from individual farms as one moves away from the center.12 The five categories of activities include: direct sales, education, hospitality, outdoor recreation and entertainment. Experiences that take place on the farm and are deeply connected to agricultural production, include farm tours, farm-to-table meals, overnight farm stays and agricultural festivals on farms. In contrast, peripheral activities lack a strong connection to agricultural production but may take place on a working farm, including hosting events such as weddings or concerts, glamping, or hiking and biking. 11 Farm Diversification Through Agritourism, A Manual to Guide Agritourism Development in British Columbia, January 2017 12 Chase, L. C., Stewart, M., Schilling, B., Smith, B., &Walk, M. (2018). Agritourism: Toward a Conceptual Framework for Industry Analysis. Journal of Agriculture, Food Systems, and Community Development, 8(1), 13- 19. https://doi.org/l0.5304/Iafscd.2018.081.016 CBRE AGRI-TOURISM MARKET ASSESSMENT Page 120 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 r • a r - ((�) - ♦WRE ►aa . . ti Source..-Oregon State University Benefits of Agritourism Agritourism requires a shift from a solely production-centric focus to an added focus on service and hospitality, with the primary benefits being: Income diversification of farm revenue On-farm employment opportunities that keep family members on the farm —as a transition for the next generation Maintaining the sustainability of the operation Sharing knowledge of farming practices Attracting new consumer markets and increase the flow of tourists into the region Preserving rural land, building and heritage Promotion of rural tourism experiences CBRE AGRI-TOURISM MARKET ASSESSMENT Page 121 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 Location Considerations Successful agritourism operations benefit from being: On a major transportation route or part of a tour route with proper signage; Part of a cluster of agritourism businesses; and Part of a larger tourism destination, which offers several other attractions to draw visitors and travel expenditures. Market Demographics The County of Simcoe surveyed the agri-food value chain in 2018 and identified expanding tourism to the region as the top opportunity to grow the local food economy. Attracting more visitors to the region, would in turn, provide more opportunity to expand the agri-food economy and related businesses (i.e., agritourism).13 Agritourism allows farmers to capture the dollars consumers spend on food as well as some of the money they spend on entertainment and recreation. In 2018, Tourism Region 7— Bruce Grey Simcoe—attracted 12 million visitors, and in 2017, 6.8 million domestic visitors went to Simcoe County14. Looking at 2017 visitors to Simcoe County only, approximately 88%of visitors were travelling either for pleasure or to visit friends and relatives, in line with 2018 regional visitor trends. The average age of adult visitors to Simcoe County was 48, and 16% were travelling with children. Those travelling for pleasure, spent an average of $187 per person on their trip with an average visitor spend of$147 per person,with just under 50%of the spend being on food and beverage and recreation and entertainment. These Simcoe County visitor demographics fit well with the "typical agritourist visitor' profile. Based on insights from the 1"World Congress on Agritourism, and a review of research for Agritourism Strategy for Essex County, the agritourist visitor is defined by the following characteristics15: Mostly urban, residing close to the farm visited Highly educated In their early 40's,with a small family averaging 3 persons Earning average national income Travelling independently Predominantly domestic travelers Cares about the environmental quality The primary markets for agritourism in Oro-Medonte are local and regional residents and urbanites from the Greater Toronto Area and Southern Ontario. 13 Growing Agritourism, A Toolkit for Planning and Developing Your Agritourism Business in Simcoe County 14 Statistics Canada, Domestic Visitors to CD 43, Ontario Ministry of Heritage, Sport, Tourism and Culture Industries, Tourism Policy & Research Branch, 2017 15 Town of Essex Agritourism Development Strategy, March 2021 CBRE AGRI-TOURISM MARKET ASSESSMENT Page 122 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 Consumer Trends Agritourism growth is due to a number of trends16, including consumers who are: Environmentally and socially aware and responsible. Consumers consciously seek out more responsible vacations and activities, and tourism companies that offer sustainable and environmentally friendly options. Health-conscious. Consumers increased focus on healthy eating, including seeking out local organic produce. Interested in having authentic experiences. Consumers look for authenticity in places they visit,they care about where their food is sourced and seek to develop long-term relationships and meaningful emotional experiences with the farmers that grow it. Seeldng "restorative" getaways. There is a shift in travel away from urban destinations and toward more rural areas, as society emerges from the global pandemic. Field-to-fork food and drink experiences with a story, wellness, and nature elements are current consumer trends in tourism which align directly with agritourism. Comparable Agritourism Operations Southwest Ontario Tourism Corporation (RTO 1) has created the Ontario's Southwest Signature Experience program, with the purpose of featuring unique experiences within the region and introducing the Ontario Signature Experience and the Canada Signature Experience programs, initiatives that promote the sale of tourism experiences through travel trade. Examples of Signature Agritourism experiences include: .4 Picnics in the Patch Experience, by Berrylicious Fruit Farm, Burgessville, ON , Picnics for groups of 1-4 guests, featuring blueberry or raspberry picking lesson, a blanket, and picnic basket includingr blueberries/raspberries, local cheese, crackers, veggie, jelly roll and beverage. To-Go Picnic Baskets priced at $25. Source:Berryliciousfruit.ca 16 Agritourism Development, Chaire de tourisme Transat ESG UQAM, March 2018 CBRE AGRI-TOURISM MARKET ASSESSMENT Page 123 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 Build Your Own Board Experience, Ottercreek Woodworks, Tillsonburg, ON Create your own live-edge charcuterie board by choosing your own locally harvested lumber and gaining knowledge about the I`r!, Carolinian forest with an experienced woodworker. Also includes - local charcuterie, cheeses, preserves and breads. For parties of 4 to 6 persons, priced at $648 - $1,644 for 6.5-hour `' experience. Source: Ottercreekwoodworks.com Bright, ON Learn what goes into each pint of Udderly Ridiculous goat's milk ice cream, take a pack of goats or alpacas for a walk, participate in a y goat yoga session, spend time in the field, gather eggs, and spend time with the farmer learning about farm life. 2.5 hours $95 per adult; Ages 16+ Source: Udderlyridiculousfarm life.corn T.J. Stables, Chatham, , ON A 3-hour Spirit Horse Encounter, walking amongst rare and1 endangered little horses, listen to oral stories passed down from First Nations people about their bond with the horses, enjoy a campfire at an authentic Metis fur trade Tipi encampment. - 3 hours $599 for minimum of 4 guests. -1 Source: Tistables.ca Preliminary Utilization Projections Examples of agritourism opportunities for Oro-Medonte, include but are not necessarily limited to: Mushroom foraging Goat yoga classes with a certified yoga instructor Walking alpacas and llamas Demonstrations on how to make preserves/jams Beeswax product making Cheesemaking workshops Learning from a head brewer about the local hops in beer production Participating in a maple syrup boil and pancakes CBRE AGRI-TOURISM MARKET ASSESSMENT Page 124 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 On-farm food fasfings On-farm or outdoor cooking classes and dining Pick your own pumpkin, corn maze and chili party Income sources for agrifourism businesses may include: Admission fee Tour Fee Sales of fresh farm product or processed farm product Craft/souvenir sales Activity fee Class/skill building fee Tasting fee Facility rental Overnight accommodations Food and beverage CBRE has prepared preliminary revenue projections for a proposed agrifourism operation in Oro-Medonfe based on the following assumptions: Create programming and activities for up fo 4 seasonal festivals that will attract urban couples, girlfriend getaways, bacheloreffe parties, corporate team building events and families such as demonstrations, games, crafts, harvesting activities, etc. Hosting up fo 4 farm events per year, each over a 2-day weekend period Average attendance of 250 per seasonal event in Year 1 (100 fo 125 visitors per day), increasing to 350 per seasonal event by Year 3, comprised of 60% local residents and 40%visitors, of an average of 2.1 guests/party Average admission rate of $10 per person in Year 1, increasing by an inflationary factor of 2.0% per annum On-farm produce sales of $20 per visitor party, increasing by an inflationary factor of 2.0% per annum Based on these assumptions, the agrifourism operation would be expected fo attract and estimated 1,000 consumers in Year 1, increasing fo a stabilized demand of 1,400 persons by Year 3. Revenues have been projected of $20,000 in Year 1, 51%from admissions fo the seasonal event and 49% from on-site produce sales, increasing fo $30,000 by Year 5. CBRE AGRI-TOURISM MARKET ASSFSSP ' E Page 125 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 Agri-tourism Opportunity-Oro-Medonte Township Preliminary Utilization&Topline Revenue Projections Year 1 Yea r 2 Year 3 Year 4 Year 5 Farm Events 4 4 4 4 4 Operating Days 8 8 8 8 8 Available Farm Event Days 32 32 32 32 32 Avg Attendance Per Event 250 300 350 350 350 Tota� Attendance 1,000 1,200 1,400 1,400 1,400 Total Group Visits(Avg Party Size @ 2.1) 476 571 667 667 667 Local Residents @ 60% 600 720 840 840 840 Visitors @ 40% 400 480 560 560 560 Avg Event Fee $10.00 $10.20 $10.40 $10.61 $10.82 Revenues $000's Admission $10 51% $12 51% $15 51% $15 51% $15 51% Produce Sales $10 49% $12 49% $14 49% $14 49% $15 49% To�a�one Revenue $20 100% $24 100% $29 100% $29 100% $30 100% Source: CBRE Tourism&Leisure Group Projections Required Facilities & Support Infrastructure Facility and support infrastructure requirements for successful agritourism businesses include: Signage and wayfinding for farms Designated parking area for visitors Signs directing visitors to parking area Washrooms, which are required to qualify for an Ontario tourist destination road sign and the regional Local Food Map designation. Portable toilets will be required if hosting events. An organized sales area Multi-purpose shelter, to reduce weather dependency and keep visitors coming even in bad or unpredictable weather Mobile credit card processing POLICY BEST PRACTICES & RECOMMENDATIONS Provincial Policy Direction Provincial Policy Statement, 2020 The PPS defines 'on-farm diversified uses' as uses that are secondary to the principal agricultural use of the property and are limited in area. A wide variety of uses qualify as on-farm diversified uses based on the PPS definition provided they meet certain criteria. Potential uses include home occupations, home industries, agritourism uses, and uses that produce value added agricultural products. The PPS permits on-farm diversified uses, agricultural uses, and agriculture-related uses within prime agricultural areas. CBRE AGRI-TOURISM MARKET ASSESSMENT Page 126 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 Policy 2.3.3.1 allows municipalities to develop their own criteria for permitted uses in municipal planning documents provided they achieve the same objectives as provincial guidelines. Given the wide range of municipal approaches to permitted uses, municipalities are encouraged to adopt policies that explicitly reflect PPS policies in the Official Plan. Criteria for these uses may be based on these provincial guidelines or municipal approaches that achieve the same objectives. A Place to Grow: Growth Plan for the Greater Golden Horseshoe, 2020 Consolidation The Growth Plan defines 'on-farm diversified uses' as uses that are secondary to the principal agricultural use of the property and are limited in area. Agritourism uses are recognized as a permitted 'on-farm diversified use'. Policies in the Growth Plan describing on-farm diversified conform with policies in the PPS, permitting a full range of existing and new on-farm diversified uses within the Natural Heritage System (subject to polices in subsection 4.2.3 Key Hydrological Features, Key Hydrological Areas and Natural Heritage Features and 4.2.4 Lands Adjacent to Key hydrological features and Key Natural Heritage Features). County of Simcoe Policy Context Simcoe County Official Plan, 2016 Consolidation The County's Official Plan permits on-farm diversified uses within lands designated as Agricultural (policy 3.6.6) and Greenlands as well as on adjacent lands outside of settlement areas (policy 3.8.15). The Official Plan defines on-farm diversified uses as uses that are secondary to the principle agricultural use of the property and are limited in area. On-farm diversified uses include but are not limited to home occupations, home industries, agritourism uses, and uses that produce value-added agricultural products. Simcoe County Growing Agritourism: A Toolkit for Planning and Developing Your Agritourism Business in Simcoe County, 2021 The County's Growing Agritourism Toolkit was developed to support the planning and development of agritourism opportunities in the County, as well as tourism businesses that are related to agritourism. Through this Toolkit, the County confirms the opportunity to expand and establish agritourism opportunities in the County. The Toolkit includes important factors for potential business operators to explore regarding land use planning as well as land use planning basics (e.g., description of a zoning by-law, when to contact local planning departments, etc.) to assist with navigating land use planning requirements. CBRE AGRI-TOURISM MARKET ASSESS"/ ChT Page 127 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 Township of Oro-Medonte Policy Context Township of Oro-Medonte Official Plan, 2020 Consolidation Currently, the Agricultural designation in the Township's Official Plan contains policies that permit some farm related tourism establishments (such as art galleries, artist studios, farm tours, holiday- related exhibitions and small-scale educational establishments that focus on farming) and some commercial uses on farm properties, however the Township's Official Plan does not currently define on-farm diversified uses or agritourism. Township of Oro-Medonte By-laws Through By-law 2019-01 1,the Township's zoning by-law defines 'on-farm diversified uses' as "uses that are secondary to the principal agricultural use of the property, and are limited in area. On-farm diversified uses include, but are not limited to, home occupations, home industries, agritourism uses, and uses that produce value-added agricultural products." Also through By-law 2019-01 1, the Township's zoning by-law defines 'agritourism uses' as "those farm-related tourism uses, including limited accommodation such as bed and breakfast, that promote the enjoyment, education or activities related to the farm operation." Best Practice(s) Prince Edward County, Ontario Prince Edward County approved and adopted the new and updated Official Plan in February 2021. The Official Plan provides an approach to growth management that aligns with growth opportunities anticipated in the County over the next 25 years. Growth opportunities identified in the Official Plan include expanded agricultural,agricultural related and on-farm diversified uses, including agritourism in the Agricultural areas and Rural Lands. Language and policies in the Official Plan which address on-farm diversified uses are primarily identified within section 4.2 Agricultural areas. The Official Plan includes reference to on-farm diversified use as an important contributor to tourism and local job creation, among other notable benefits. Subsection 4.2.1 of the Official Plan describes the intent of agricultural areas as follows: o "Agricultural operations are an essential component of the County's economy. These uses are a significant employment source, important to the County's historical, cultural and economic character and a key to the ability of other sectors such as tourism to create jobs and sustain prosperity. This plan recognizes that the Agricultural areas constitute a strong, prosperous and established component of the local economy. The policies for managing it are designed to protect and enhance the value of the resource." CBRE AGRI-TOURISM MARKET ASSESSMENT Page 128 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 The objectives of the Official Plan for designated Agricultural areas includes the objective to foster agricultural-related and on-farm diversified uses activities that are appropriately located and of an appropriate scale relative to surrounding uses. The 2021 OP includes new policies to define agricultural-related and on-farm diversified uses permitted within agricultural areas in alignment with the PPS. Country Cut Flowers, Township of King, York Region, Ontario • Country Cut Flowers is a cut-your-own flowers agritourism business located in King Township.Visitors can visit the farm from July to September by purchasing an entrance ticket online. Additionally, visitors can join pre-scheduled workshops, purchase a bouquet, or host an intimate wedding ceremony with up to 25 guests. Country Cut Flowers is an important agritourism asset for the Township. Located on a 29-acre farm the property also contains a 150-year-old barn available to guests to host small weddings and other events. Country Cut Flowers and other agritourism uses are subject to the policies in section 3.8.2 On-Farm Diversified Uses of the Township's Official Plan. The Official Plan was approved and adopted in October 2021. On-farm diversified uses, including agritourism, are also required to be in accordance with Sections 5 and 6 of the Official Plan. Specifically, agritourism uses are subject to policy 3.8.2.1.c,which states that on-farm diversified uses may include agritourism uses, provided: o Agritourism uses are those small farm-related tourism uses, including limited accommodation such as bed and breakfast, that are accessory to an active farm operation and promote the enjoyment, education or activities related to the farm operation (i). o Agritourism include, but are not limited to: ■ farm machinery and equipment exhibitions (on a temporary basis); ■ farm tours; ■ petting zoos ■ hay rides and sleigh rides ■ processing demonstrations ■ pick-your-own produce business; ■ small-scale farm theme playgrounds for children; and ■ small-scale educational establishments that focus on farming instruction, as well as an accessory small-scale snack bar/caf6 use (ii). o The Township may require a temporary use by-law to permit certain agritourism uses and/or set out detailed standards in the zoning by-law to identify permissions and provisions for agritourism uses (iii). CBRE AGRI-TOURISM MARKET ASSFSSt,, EN_f_ Page 129 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 Additional guidance and provisions for on-farm diversified uses are provided in section 3.8.2, including that the zoning by-law will set out detailed permitted uses and provisions for on-farm diversified uses (3) and that on-farm diversified use may be subject to Site Plan Control (4). Country Cut Flowers is also subject to King Township's Zoning By-law 74-53. The property is zoned RU1 — Rural General Zone. The zoning by-law permits the development of new buildings and structures subject to the provisions in the by-law, including minimum lot requirements. The following uses are permitted in RU1 areas: o Agricultural produce storage facilities; o Animal hospitals, kennels, riding and/or boarding stables; o Nurseries or commercial greenhouses; o Agricultural or forestry use, but not a specialized farm use, together with residential accommodation for the owner or resident staff; and o Uses, buildings and structures accessory to the foregoing uses. Draft Policy Direction for the Township of Oro-Medonte Update the Official Plan to include established policies and definitions for on-farm diversified uses and agricultural-related uses, including agritourism, in appropriate areas consistent with provincial policy. CBRE AGRI-TOURISM MARKET ASSESSMENT Page 130 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... SHORT-TERM ACCOMMODATION MARKET ASSESSMENT Page 131 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 SHORT-TERM ACCOMMODATION MARKET ASSESSMENT Short-Term Accommodation Overview Short-term accommodation (STA) rentals are not a new concept, but with the launch of popular platforms such as VRBO and Airbnb, the market has seen a dramatic increase in both supply and demand in the last decade. STAs are private, often consumer-to-consumer accommodation rentals that take a variety of forms, including the following 3 most common types: Entire Home—The guest has complete and sole access to the entire unit during the stay. Applies to condos, cottages, houses, cabins, etc. Private Room—The guest has their own sleeping area but shares access to the unit's common areas with others. An example would be 1 bedroom within a 2-bedroom house or condo. Shared Room —The guest rents a common area, like an airbed or sofa in a living room or one bed within a shared room. While STAs are primarily marketed as a vacation alternative to staying in a hotel for a weekend or 1 week, they are also used for longer term stays (i.e., 3 months) or for corporate travellers. Hosts (those renting out the STA) control the availability of their supply, listing their unit(s) as available only on days when they want to rent out the unit — unlike hotels, B&Bs, or traditional accommodation types which offer consistent supply. Hosting revenue models vary from renting out a shared space during select peak-demand periods (i.e., sporting event, concert, festival) to hosts owning multiple properties and renting entire units on a year-round or seasonal basis. STAs are not currently permitted in Oro-Medonte, with the exception of those that fall within the Horseshoe Valley settlement area and are primarily rented out through the time-share model. Controversy Surrounding STA In recent years,STAs have become controversial in light of guest safety,effects on the hosting neighbourhood, impact on available housing supply, competitive accommodation market, and more. In response, Canadian municipalities have restricted the number of properties hosts can list,the type of unit hosts can list, and STAs in general. During the timing of this Study, Prince Edward County retained Prof. David Wachsmuth, Canada Research Chair in Urban Governance, Associate Professor, School of Urban Planning McGill University Principal - UPGo, Urban Politics and Governance research group to conduct a study of the County's short-term accommodation market and its impact on affordable housing. The study was presented to the Committee of the whole on November 10, 2021 (approx. minutes 8 to 45), with presentation slides available within the agenda posted on the County's website. Prof. Wachsmuth's team found that STAs and second homes are easy substitutions, one for another. For example, when the County instituted laws and licensing regarding STAs, thereby limiting the host's ability to list their property as an STA, often hosts opted to sell the property to a second-home buyer(i.e. a GTA resident CBRE SHORT-TERM ACCOMMODATION MARKET ASSESSMENT Page 132 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 looking for a cottage). Prof. Waschsmuth suggested that properties listed as STAs are often vacation-style properties, not those suited to primary homes for County residents. The true solution for affordable housing in the County, he stated, was to increase the number of resident-focused housing, such as multi-family housing, instead of vacation style properties. This would naturally curtail the supply of STAs and increase the supply of housing for residents. Another solution Prof. Waschmuth suggested would be to prioritize principal residence STAs, instead of second home STAs. This would encourage home-sharing and ensure residents earn the revenue from STAs, instead of external property owners with no vested interest in the community. The study used an example of a family listing their primary residence as an STA for 2-4 weeks during the summer (peak tourism season), using a property management firm to manage the vacation rental, and estimated the STA could earn an average of $9,500 for the family. Despite the controversial nature of STAs, these types of accommodations were often mentioned as an opportunity by industry stakeholders and Oro-Medonte tourism operators and residents and would provide an immediate supply of overnight accommodations for the Township—addressing the range of accommodation gap. By increasing the supply of overnight accommodations immediately, tourists to the area have the option to stayNWhin Oro-Medonte longer,thereby bringing in more revenue for current tourism businesses. It will be important to create a STA policy solution that improves life for residents, brings new tourism dollars into the Township's economy, and increases overnight accommodation in the short-term for the Township. Further policy discussions are included in the Policy Best Practices & Recommendations section below. Preliminary Concept Description for Short-Term Accommodations in Oro-Medonte In light of the sensitive nature of STAs, one suggestion maybe for hosts to offer accommodations located on their primary property of residence, as opposed to a second property/residence located offsite. Examples could include a second building on their property, a separate "guest suite" area of their primary residence, or a short-term rental of their own primary residence (known as "casual STAs"). This model will enable hosts to provide onsite service, manage any security concerns swiftly, and not reduce housing supply within the Township. As with all accommodation types, overnight guests are drawn to areas based on their surroundings and the region's offerings. STAs which offer unique accommodations based on Oro-Medonte's strengths in agriculture,forested areas, and waterfront property include the following concepts: Farm Stay Theme: located on a farm, an STA could feature a remodeled hay-loft accommodation ideal for families or a couple. The main floor could offer a communal area including a kitchen, sitting/dining area, and washroom, with sleeping quarters located in the loft. Onsite experiences could include on-farm experiences such as milking cows or picking eggs with the host, interactions with animals, or a vegetable gardening lesson. Back Country Cabin: located in a forested area to provide the sense of a remote getaway, an STA could provide a tiny-home-style cabin. Ideal for one or two guests, tiny homes provide a cozy CBRE SHORT-TERM ACCOMMODATION MARKET ASSESSMENT Page 133 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 environment that allows guests to feel close to their outdoor surroundings. Onsite experiences could include a campfire area, bicycle or snowshoe rental, or a guided forest-bathing experience". Lakefront Cottage: located on Bass Lake or Lake Simcoe, an STA could feature a large or small cottage allowing guests a sense of private access to the waterfront. Large properties would be ideal for multi-generational families or small corporate groups while smaller properties would be ideal for smaller families, couples, or single travellers. Onsite activities could include access to stand-up paddle boards or canoes, a barbeque area, or large deck. Location Considerations Similar to Glamping location considerations, STAs are often strategically located to feel remote while still being accessible to local tourism attractions and basic amenities/commercial areas. Depending on a resident's property location,the property could be marketed based on nearby attractions, such as near or on a body of water, a forested property, a trail system, a farm/agricultural experience, a ski resort, etc. Ideally the STA would be in a picturesque location with well-kept surroundings as appropriate to the theme. For example, if the STA were in a forested area, this could include a well-kept trail or access route with scenic outlook or densely forested surroundings. The majority of STA guests renting out an entire unit expect full servicing, kitchen facilities, minimum 3-piece bathroom, Wi-Fi, and a traditional bed. However, property offerings will vary based on the host. Luxury properties often include high-class amenities such as watercraft rentals, high-quality linens, designer d6cor and furniture, etc. Whereas other STA properties are marketed as "off-grid" and offer no running water, no Wi-Fi, and a compostable toilet. Properties located near a ski hill or other seasonal attraction may be specifically marketed to visitors in association with the activity, for example as a "private ski chalet" for a family ski vacation. Outdoor space for guests and number of amenities should also be considered. STA hosts should ensure ample space is provided for guests indoors and outdoors, especially when marketing to larger visitor groups. This would include amenities offered. For example, if a lakefront STA with water-based activities stated the accommodation is fit for 6 guests, the number life jackets provided should also be 6. Competitive Market CBRE does not have access to any Aibnb, VRBO, or other vacation rental accommodation data for Simcoe County, however using VRBO and Airbnb, the following presents a rough estimate of available units to rent on a weekend for the next 6 months. Note that some properties may be listed on both sites: Oro-Medonte area: 35 stays on Airbnb at avg price of $441/night, 26 properties on VRBO Orillia area: 102 stays on Airbnb at an avg price of $388/night, 21 properties on VRBO Barrie area: 133 stays on Airbnb at an avg price of $298/night, 28 properties on VRBO " Forest bathing is a method of being calm and quiet amongst the trees, observing nature around you whilst breathing deeply—a stress relieving activity which promotes health and wellbeing. CBRE SHORT-TERM ACCOMMODATION MARKET ASSESSMENT Page 134 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 Blue Mountain & Collingwood area: 300+ properties on both Airbnb & VRBO, at an avg price of $660/night on Airbnb. The high number of units in this area speaks to the time-share/fractional rental market nature. Huntsville area: 83 stays on Airbnb at an avg price of $381/night, 29 properties on VRBO The popularity of cottage and cabin-style properties was extremely high during the COVID-19 pandemic. These properties are often more remote and self-contained, allowing guests to feel safer during their vacation. Cottage and cabin-style properties or those that are particularly emblematic of an area generally perform best as guests seek out authentic experiences. CBRE has compiled a sample of popular rentals throughout Ontario below: Huntsville, ON Modern cottage on a 3-acre private lot with private beach and s� dock. Located on Muskoka River, with a conservation space - across the lake, so there's no close neighbors from any p direction. Backyard has a large playground for kids and space for outdoor activities. The rec room features a ping pong fable, l.a ;. kids'toys, a fv and plenty of lounge space. - � Onsife amenities: 2 kayaks and 1 canoe available, fire pit, hot tub, BBQ, and large patio space. 8 guests, 3 bedrooms, 4 beds, 2 baths, $516 / night Source Airbnb.com Hill Top Tiny Home, Hastings, ON The tiny home is a glampers paradise. Located on 100+ acres working farm for you to explore. The tiny home on the fop of - a� the hill, with amazing views of the rolling hills. The home is ^' equipped with a fully equipped kitchen, full size shower, and toff bed for cozy nights. The home is 4-season with heat and air p conditioning. Onsife amenities: hot tub, fire pit -- a 2 guesfs,l bed,l bath, $259/night Source:Airbnb.corn CBRE SHORT-TERM ACCOMMODATION MARKET ASSESSMENT .. Page 135 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 Aux Box Muskoka, H u ntsvi I I e, O N `f Scandinavian style studio cabin situated on a cliff with sunsets and views of the rolling hills and the water. No water access, 1 min walk through the bush to get to the luxury modular cabin with composting toilet. No running water except to the outdoor shower w/ heated water during warmer months. Guests must bring their own cooking gear and utensils, towels, flashlight, lighter, and outdoor blankets (optional), and drinking water. 2 guests, Studio,l bed, 0 baths $208/night Source:Airbnb.corn Waterdown, ON Renovated farmhouse sits on 100+ acre farm, great for �• couples, family and friend gatherings. Owners live in a separate house on the same property to answer any immediate needs you may have. , _- t` Onsite amenities: hot tub, ATV rental, horse ride, pony ride ,I (kids), horse carriage ride, feeding and petting horses, walking forest trails, BBQ 10 guests, 2 bedrooms, 4 beds, 2 baths, $376/night Source:Airbnb.com Preliminary Utilization Projections Airbnb provides host earning potential estimates on their website using the median nightly price (before expenses, fees, and taxes) based on 12-month trailing booking data for a specific area. For destinations in and surrounding the Township (i.e., Oro-Medonte, Barrie, Orillia, Lake Simcoe), Airbnb estimates a host's earning potential to be between $1,900 to $2,600 per month for an "entire place" rental for 2 to 4 guests, and approximately $1,150/month for a private room for 2 guests. Based on the market research and estimates above, CBRE has prepared preliminary revenue projections for a proposed STA operation in Oro-Medonte using the following assumptions: 1 entire home/unit rental located on a resident's primary property with capacity for 4 occupants. Operating for 44 weeks in a year, 308-day operation Average party size of 3 persons, derived from a mix of 2 to 4 guests Average length of stay of 3.8 days, which equates to approximately 14 week-long rentals and the remainder of bookings only over weekends by stabilized year (Year 3) Average accommodation rental rate of $300 per night, increasing by an inflationary factor of 2.0% per annum. This number is before any taxes and Airbnb service fees. Cleaning fee of $65 per stay in Year 1, increasing by inflation thereafter Estimated occupancy of 33% in Year 1, increasing to 43% by Year 3. CBRE SHORT-TERM ACCOMMODATION MARKET ASSESSMENT Page 136 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 Based on these assumptions, the STA operation would be expected to attract and estimated 102 occupied nights in Year 1, increasing to a stabilized demand of 133 occupied nights by Year 3. With an average party size of 3.0,9 persons,the proposed operation has been projected to attract approximately 300 to 400 guests per year to Oro-Medonte. The proposed STA is projected to generate $32,000 in topline revenues in Year 1 and grow to $45,000 by Year 5. Short-Term Accommodation Opportunity-Oro-Medonte Township Preliminary Utilization&Topline Revenue Projections Year I Year 2 Year 3 Year 4 Year 5 STA Units 1 1 1 1 1 Available Rental Supply 308 308 308 308 308 Occupied Rental Nights 102 117 133 133 133 Occupancy 33% 38% 43% 43% 43% Avg Party Size 3.0 3.0 3.0 3.0 3.0 Avg Length of Stay 3.8 3.8 3.8 3.8 3.8 #of Guests 303 349 394 394 394 Avg Nightly Rafe $300.00 $306.00 $312.12 $318.36 $324.73 revenues �000°s Unit Rentals $31 95% $36 95% $41 95% $42 95% $43 95% Cleaning Fee $2 5% $2 5% $2 5% $2 5% $2 5% Top line Revenue $32 100% $38 100% $44 100% $45 100% $45 100% Source: CBRE Tourism&Leisure Group Projections Required Facilities and Support Infrastructure As the proposed STA operation would be situated on the host's own property, the largest infrastructure requirement will be to ensure the municipal/site servicing is sufficient to support the additional load of STA guests. The costs associated with additional/extending site servicing would vary based on the existing servicing and the type of accommodation offered. For example, if an STA host rented out a separate portion of their primary residence or an existing structure on their property, costs would be significantly less than installing new servicing to a remote cabin or adding an additional structure on the property. POLICY BEST PRACTICES & RECOMMENDATIONS Provincial Policy Direction Municipal Act, 2001 Provincial policy documents contain no specific policies related to short-term rental accommodations however, municipalities are granted authority under the provincial planning framework to implement Official Plan policies, zoning by-law(s), and licensing to permit and regulate short-term accommodations. Several Ontario municipalities have investigated and implemented regulation and/or licensing to address recent rapid growth in short term accommodations. Municipalities have taken localized approaches to respond to the demand for short-term rentals. In general, municipalities have taken four (4) different but interrelated approaches to manage and regulate short-term rentals, including: o Regulatory frameworks for Official Plan policies and zoning regulations. CBRE SHORT-TERM ACCOMMODATION MARKET ASSESSMENT .: Page 137 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 o Short-term accommodation licensing by-laws, which allow the municipality to collect information needed for enforcement and safety purposes and typically includes proof of principal residence, proof of liability insurance, etc. o Municipalities have also issued licensing specific for operators of short-term accommodations (e.g., Municipality of Grey Highlands, Town of Oakville) o Several municipalities have also established a Municipal Accommodation Tax (MAT). The MAT is a revenue tool that the provincial government has given Ontario municipalities to promote tourism as an economic driver. Implementation of the MAT allows municipalities to apply a mandatory rate on accommodations. MATs have been issued by several municipalities, including but not limited to the Town of Huntsville, City of Belleville, Niagara- on-the-Lake and Prince Edward County, and short-term accommodations are also required to charge the MAT, typically at a rate of 4.0% of the rental cost. It is appropriate to consider a regulatory framework at the local level for the benefit of all potential stakeholders. Managed appropriately, short-term accommodations can leverage potential tourism and economic-related benefits while maintaining existing hospitality and accommodation industry and mitigating any land use conflicts created by a proliferation of short-term rentals in an area. County of Simcoe Policy Context Simcoe County Official Plan, 2016 Section 3.2.1 of the Official Plan states that tourism and recreation development can take advantage of specific Simcoe County landforms, including ski facilities and water-related businesses. Within the guidelines of the Official Plan, development of recreational uses and related development can provide settings which enhance the tourism economic sector in the County. While there is no policy language in the Simcoe County Official Plan that describes short-term accommodations specifically, there are general polices that support short-term accommodation opportunities relative to recreational and tourism uses. These include but are not limited to: o Policy 3.3.1 states that in the Rural, Agricultural, and Greenlands designations, only one detached dwelling may be located on a lot. Local municipal official plans, however, may make provisions for secondary units, including accommodations for temporary and/or seasonal farm help, or other temporary accommodations, with the provision of adequate water and sewage treatment facilities. Since 2019, local municipalities in Simcoe County have initiated a collaborative approach to addressing and managing short-term rental accommodations in a manner that is consistent across municipalities. The County continues to conduct research, including primary research with interested parties to understand local municipal approaches to manage short-term accommodations and the impact short-term accommodations may have on affordable housing. • Local municipal examples of short-term rental by-laws or licensing requirements in Simcoe County include but are not limited to: CBRE SHORT-TERM ACCOMMODATION MARKET ASSESSMEiN Page 138 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 o Town of Collingwood — Short-term accommodations are not permitted, unless the home is approved as a Bed and Breakfast, for a period less than 30 days. o Town of Wasaga Beach — Business license must be obtained to rent accommodations for less than 31 consecutive days. o Township of Ramara —Approved in 2020, Short Term Rental Accommodation Licensing By- law 2020.11 stipulates that operators must obtain an annual license from the Township. Overall, the County continues to understand how to manage short-term accommodations while managing priority policy issues in the County, primarily attainable housing. Township of Oro-Medonte Policy Context Township of Oro-Medonte Official Plan, 2020 Consolidation Policies in the Township's Official Plan that support opportunities for glamping may also apply to short-term accommodations, depending on the location of such rental accommodations and how these accommodations are distinguished from glamping establishments. However, short-term accommodations typically occur within homes and established neighbourhoods, which tends to present issues for existing residents. Thus, it is more likely that short-term accommodations will require specific policy direction in the Official Plan regulating location, use, timeframe, and other provisions to address potential land use conflicts. Township of Oro-Medonte By-laws ® The Township of Oro-Medonte underwent a review on short-term rental accommodations in response to several concerns raised by the community in relation to short-term accommodations, including conflict with existing residential uses, noise, safety, parking, environmental, zoning, taxation, and enforcement etc. In 2020, Council adopted By-law 2020-073 which provides clarity regarding existing prohibition on commercial accommodations in dwelling units in the Township and adds a definition for Commercial Accommodation. The by-law was appealed to the Ontario Lands Tribunal (OLT), and the Township's Interim Control By-law 2018-071 remains in effect. Best Practice(s) Prince Edward County, Ontario * Prince Edward County has taken a balanced, made-in-the-County approach to regulating short-term accommodations. The County introduced regulations for short-term accommodations that aim to: o Protect the character, amenities and quality of existing residential neighborhoods. o Create a level playing field for all short-term accommodation operators and enhance consumer protection. CBRE SHORT-TERM ACCOMMODATION MARKET ASSESSMENT Page 139 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 o Ensure short-term accommodations provide occupants with a safe and healthy dwelling space. o Foster market-driven growth of short-term accommodations in appropriate areas and densities. Regulations introduced by the County include amendments in the Official Plan and comprehensive zoning by-law. The County's Official Plan addresses short-term accommodations through policies in Section 3.2.3 Economic Development Policies. Policy 3.2.3.8 describes, defines, and establishes objectives relative to STAs. Features of this policy include but are not limited to: o A description of the forms of short-term accommodations recognized by the Official Plan. o Municipal goals and objectives related to short-term accommodations (e.g., short-term accommodations shall generally respect and be compatible with residential character, amenity, and quality of residential neighbourhoods). o Define where short-term accommodations are to be located and permitted and encourage STAs in proximity to commercial areas, tourist areas, and local attractions. o Special permissions for short-term accommodations located in the Rural Lands or Agricultural areas designations. Additionally, the Official Plan directs the municipality to establish, through the zoning by-law, a municipal licensing framework to regulate the appropriate location and density of short-term accommodations to ensure this form of accommodation is compatible with surrounding land uses. Town of Niagara-on-the-Lake, Ontario The Town of Niagara-on-the-Lake has a longstanding history as a popular tourism destination. The Town passed a by-law for the licensing, regulating, and governing of short-term rentals in the Town (By-law No. 4634-13, 2021 Consolidation). As per the by-law, all short-term rentals must be licensed to operate. The by-law also regulates who may apply for and hold a license to operate a short-term rental. Provisions in the by-law include: o Restrictions on different types of dwellings, including Bed and Breakfast Establishments, Country Inns, Cottage Rentals and Villas, and Vacation Apartments. o Compliance requirements beyond the by-law, including zoning by-law, Official Plan, Ontario Fire Code, etc. o Parking requirements. o Licensing time period, fees, and penalties. Interested parties are required to complete a Short Term Rental Application and submit the annual fee, which, at the time of writing, is $1 17.25 per room. CBRE SHORT-TERM ACCOMMODATION MARKET ASSESSMENT Page 140 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 In addition to the rental application form, applicants are required to submit: o Good Neighbour Agreement. o Acknowledgement Form. o Electrical Safety Authority Inspection Certificate,where applicable. o Valid certificate of insurance. o A scale Site Plan showing parking spaces and amenity area, as well as flood plans. Draft Policy Direction for the Township of Oro-Medonte ® Update the Official Plan to include reference to and provisions regulating short-term accommodations. This should include, but may not be limited to: o Definition and description of the forms of short-term accommodations recognized by the Official Plan, including density requirements. o The Township's goals and objectives related to short-term accommodations. o Where short-term accommodations are to be permitted within the Township, including special provisions that may be required for rural and/or agricultural areas. ® Through updates to the Official Plan, encourage short-term accommodations to be located in proximity to established commercial areas, tourist areas, or local attractions. CBRE SHORT-TERM ACCOMMODATION MARKET ASSESSMENT Page 141 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... -" ") P - UP OPERATOR MARKE- ASSESSMENT Page 142 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 POP-UP OPERATOR MARKET ASSESSMENT What is a Pop-Up Operation? A Pop-Up Shop is defined as a temporary location designed to engage customers directly for the purposes of generating brand awareness, selling seasonal goods,testing new products and markets or responding to local needs.18 Pop-Up operations can typically be classified into the following 3 types: Temporary Retail Space A pop-up shop often occupies a vacant storefront for a limited time, any may take the form of a restaurant, art gallery or retail shop. A pop-up operation is a way to transition a business from on- line to a bricks-and-mortar operation. It offers a way to stimulate the retail experience and gain valuable insights into operations and demand, without the risk of commitment and overhead. One-Time Event Festivals, concerts and markets,which have been in existence for years,typically occur on an annual basis with a predetermined theme and /or location. In contrast, a pop-up event is often a one-time event, and are often executed with a limited budget and held in unusual or nontraditional locations. An event-style pop-up is where an operator can generate interest in a brand. By leveraging the exclusivity of the event,the event can be used to create interest. As an example, Canada Rocks with the Rolling Sones, which was held at Burl's Creek on June 29, 2019 was the only Canadian show for The Stones. Immersive Experience A pop-up operation can also be used to provide a unique, immersive environment, by incorporating interactive displays or other unexpected physical elements. As an example, the Beyond Van Gogh Immersive Experience has toured Toronto, Ottawa and Calgary in 2020 and 2021 and is coming to Hamilton for a limited engagement in 2022. As long as it has a given start and end date, it can be considered a Pop-Up. The use of vehicles, shipping containers, and other forms of mobile pop-up shops on wheels has been growing in popularity. Rather than renting a bricks and motor location, businesses may use a mobile store to take their product or services to the consumer. Benefits of Pop-Up Shops Pop-up shops provide business owners the opportunity to test a new product, concept, brand, or market before making any long-term investments. The short-term temporary aspect of a pop-up shop creates the opportunity for a business owner to interact with past and future customers in 18 Hong Yu, Sean Sedlezky, Ken Wong, Tony Hernandez, Pauline Larsen and Gay Stephensen, Pop-Up Retail Strategies in Omnichannel Context, Ryerson University, Toronto CBRE POP-UP OPERATOR MARKET ASSESSMENT Page 143 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 person, which in turn, provides valuable feedback regarding the brand or product, and adds a human dimension to the retail experience.19 Pop-up stores can also help retailers attract new target markets. Pop-up events provide venues for local food trucks and retailers. Pop-up shops can contribute to the revitalization of street fronts and re-energize an area. Consumers are attracted to pop-up shops because they offer new, unique and exclusive product/brand offering and opportunities to learn about the products/brands being offered. Pop-up shops and events allow municipalities to test changes at little cost with reduced risk, since any resulting changes can be reversed if they are proven to be ineffective. Pop up operations can responsibly and sustainably support tourist activity, while satisfying environmental regulations. Preliminary Concepts for Pop-Up Operations in Oro-Medonte The Township of Oro-Medonte has received a couple of inquiries regarding the development of seasonally oriented,temporary pop-up operations, interested in leasing lands from the municipality for their operation. For operators looking to trial an area before committing to expansion there, or to increase brand awareness and attract new visitors, or as a collaboration of several businesses/entrepreneurs, pop-up outlets can offer a cost-effective alternative to investing in tourism initiatives. Types of Pop-Up Operations Examples of types of pop-up operations, include: Pop-up vendors offering equipment rentals for outdoor activities (e.g., bikes, canoes, kayaks, stand- up paddleboards, snowshoes, skis, etc.) Mobile food-trucks at festivals, concerts, and sporting events Hosting an outdoor film festival or movies in the park on summer weekends Craft shows as a platform for pop-up vendors, particularly independent artisans Pop-ups and markets at farmer's markets. The concept delivers a variety of shopping, entertainment, and food experiences with a street front atmosphere, often built around shipping containers. Location Considerations Prospective locations for a pop-up operation will need to consider: Who is the target customer? For example, 19 The Pop-Up Economy, Municipal Implementation Tool #26, November 2014 CBRE POP-UP OPERATOR MARKET ASSESSMENT Page 144 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 o A learn to paddleboard, kayak, canoe, pop-up vendor will need to be located on public lands (municipal/provincial), on the waterfront, ideally on a small lake or protected bay with calm waters/limited high wave conditions. o A mobile food truck operation may be located at festivals and private or public events in the area. Will it be a seasonal pop-up concept focused on high traffic areas during the summer season and/or winter season? Are there other near-by attractions, demand generators, such as resorts, provincial parks, trails, events, etc. which will generate demand for the operation and extend visitors length of stay? Pop-up operations will need to choose a location with plenty of foot traffic to maximize the impact. The location will need to be balanced with the cost of renting the space and the availability of a short-term lease. Market Demographics and Consumer Trends The target market for pop-ups is Millennials and Gen Z, as these demographics tend to be independent, confident, tech-savvy and have a strong sense of community (both local and global). Millennials and Gen Z want to shop for both experiences and products and are interested in pop-up shops that are selling locally made and eco-friendly products. The most likely demographic to order from a food truck are people aged 18-34, followed by those aged 35- 44 at 54%. Approximately 47% of Millennials have eaten from a food truck at some point20 In 2017, approximately 6.8 million domestic travellers visited Simcoe County21. Approximately one-third of visitors to the region are between the ages of 25 and 44,which is for the most part,the Millennial generation. Furthermore, approximately 30% of visitors participated in any outdoor/sports activity (2.1 million domestic visitors), including22: Visiting a beach (948,000) Hiking (351,000) Skiing/snowboarding (192,000) Canoeing (171,000) Cycling (148,000) Cross-country skiing (58,000) These visitation trends for the County are in line with the greater Region 7's 2018 visitation trends. In addition to the Millennial and Gen Z markets, offering rental equipment, guides, or lessons for outdoor activities will also cater well to the New Canadian market. 20 Big Think, Millennials are the Food Truck Generation, Culture & Religion, September 2016 21 Statistics Canada, Domestic Visitors to CD 43, Ontario Ministry of Heritage, Sport, Tourism and Culture Industries, Tourism Policy & Research Branch, 2017 22 Statistics Canada, Domestic Visitors to CD 43, Ontario Ministry of Heritage, Sport, Tourism and Culture Industries, Tourism Policy & Research Branch, 2017 CBRE POP-UP OPERATOR MARKET ASSESSMENT Page 145 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 Comparable Pop-Up Operations Pop-Ups as Economic Development Initiatives The temporary nature of pop-ups offers a low-cost way for municipalities to engage the public before making time-intensive zoning changes or large capital investments or infrastructure projects.23 A municipally supported and organized pop-up shop program contributes to revitalizing local communities and promoting economic redevelopment of the area. Pop-Ups on the ouy is an initiative of the City of Belleville launched in 2019 to enhance recreational and economic activity on the waterfront. Over the past 3 years, the City has contributed a capital investment of approximately $200,000 in the project to purchase and customize shipping containers for pop-up vendors and storage. In its first year of operation, the initiative attracted 3 vendors, increasing to 9 vendors in Year 2 and 13 vendors in Year 3 (2021). The pop-ups are located at West Zwick's Park in Belleville,which provides fully accessible public washrooms, free parking, and picnic tables. The 2021 vendors included: Authentic Apparel (returning) The Golden Scoop (returning) Brick Oven Pizza Truck (returning) Falafel Royale (new in 2021) JERKebago (returning) Benji's Caf6 and Bakeshop (new in Gator's Fries (returning) 2021) Royal Haveli (returning) Menchie's Frozen Yogurt (new in 2021) Sugar Mama's Bake Shoppe (returning) Lemon's (new in 2021) Venture Outfitters — rent a bike, canoe or Smokin' Carnivore (new in 2021) kayak (returning) Partnering with the Quinte Arts Council, the City also initiated a call to artists in 2021 to _ design concepts and plans for murals to be e painted on site on the pop-up containers. Submissions were juried and 14 artists were , hired to complete murals on site. This OPEN i1-7 initiative positively influenced the visitor i experience, while providing "instagrammable" social media content. One of the requirements of the lease Source:Belleville Art Association agreement, is to submit data on weekly customers served, gross sales generated each week, as well as number of jobs created, in order for the City to measure the success of the program. Based on survey results for 2021 24, 23 The Pop-Up Economy, Municipal Implementation Tool #26, November 2014 24 Final Report 2021 Season, Pop-Ups on the Bay, Report No. City of Belleville, ECDEV 2021-26, September 30, 2021 CBRE POP-UP OPERATOR MARKET ASSESSMENT Page 146 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 40% of vendors reported 2,500 to 3,000 customers for the season, while 30% had 3,000 to 4,000 customers and 15% reported 4,000 to 5,000 customers 45% of vendors reported gross sales of $10,000 to $25,000, with 35% reporting sales of $25,000 to $50,000 and 25%with sales of less than $7,500 for the season 10 full-time and 20 part-time jobs were created (based on 8 responses) All of the vendors liked the current location on the Bay at Zwick's Park because of its great amenities, however they would like to see more covered seating areas and improvements to parking The majority suggested eliminating Monday and Tuesday operating hours, and operating from Wednesday to Sunday, from 11 am to 12 noon to 8 pm. Two-thirds of the operators are interested in being a vendor next year. Vendors suggested rotating/mini pop-ups be added next year to feature different breweries, wineries, chefs, retail and artists. Vendors suggested that the City consider the following enhancements to the program/experience in future years: o Local beer/wine on rotation o Local artisans/makers o Regular themes/activities throughout the season o Lighting throughout pop-up area o Review of parking/traffic flow for improved safety o More social media content development o Cooling system for containers/awnings/reposition in shade o More reliable Wi-Fi o Holiday market extended info winter season (other activities required to create draw to park) o Investment in waterfront infrastructure (i.e., sandy beach/transient docking for boaters) o Beautification/landscaping o Mulfi-year contracts versus annual application. Based on City staff recommendations, up to $15,000 in funds will be reserved in the MAT support to contract a 3rd party to conduct a Business Development Plan for Pop-Ups on the Bay and a further $75,000 in capital budget funds has been approved to undertake a site plan, with considerations around parking, signage, traffic flow (vehicular and pedestrian), landscaping and accommodations for experiential development opportunities including, but not limited to ideas like an art walk, live music performances, buskers, yard games, seating, movie nights, etc. Consideration is also being given to the additional human resources required to support the level of growth and continued investment in the pop-up project. CBRE POP-UP OPERATOR MARKET ASSESSMENT Page 147 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 Recognizing the success of Belleville's Pop-ups on the Bay, and as an economic driver for the city, Quint opened in Centennial Park in Trenton, Ontario near the boat launch in 2021, operating daily from 1 1 am to 7 pm from June 4 to September 51h. The pop-up businesses include: The Forge Wood Fire Pizza Gator's Dessert Truck Herbert's Fries J.A. Artistry featuring Zenergy, custom tops, and dog bandanas Nan's Place Food Truck Rotating mini pop-ups Vendors were required to submit their application and were graded on alignment of the project and their ability to deliver on proposed products -� and services that they would be providing consumers, as well as their u #- marketing and promotional plans. For businesses that didn't have the resources to commit to the entire summer, seven mini vendors were also selected and placed on a two-week rotation. The municipality and - — - - economic and tourism department goal is to make this event permanent. Source:Instag ra m.co m/gwpopups Following the success of the summer operation, the City has expanded the program to create the Quinte West Holiday Market using the pop-up sheds in Centennial Park. For three weekends in December 2021, local vendors will offer unique and handmade gifts, baked goods, and food trucks over a 9-day period. Mobile Food Truck Operations Typically, restaurants operate in brick-and-mortar establishments, which require greater capital investments and higher operating costs.As an alternative,the mobile food truck industry consists of enterprises that serve food for immediate consumption from motorized vehicles or nonmotorized carts, has undergone rapid growth over the past decade. Entrepreneurial food truck operators have come on stream to cater to changing consumer preferences that favour gourmet offerings and unique food concepts.25 According to recent market research, more than 70% of food truck operations are owner-operated with no employees.26 The largest source of demand for food truck operations are concerts, sporting events, festivals and large social gatherings. Canadian Food Truck Festivals currently produces four Food Truck Festivals: Burlington, Toronto, Pickering and Brampton. Each festival features live musical performances and 30 to 50 food trucks showcasing diverse food options in municipal park settings. SickKids Foundation has been the festival's charitable partner since the organization's inception in 2013. To date, more than $250,000 in donations has been raised at these festivals. 25 IBISWorld, Street Vendors In Canada —Market Research Report, November 2021 26 Ibid, November 2021 CBRE POP-UP OPERATOR MARKET ASSESSMENT Page 148 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 i� Burlington Food Truck Festival Spencer Smith Park 400 Lakeshore Road, Burlington, ON July 15-17 30 Food Trucks I I Canadianfoodtruckfestivals.com/bur/ington ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 49 Toronto Food Truck Festival Woodbine Park July 29-Aug 1 1695 Queen St. E., Toronto, ON Canadianfoodtruckfestivals.com/toronto Pickering Food Truck Festival . The Esplanade Park Aug 5-Aug 7 1 The Esplanade, Pickering, ON Canadianfoodtruckfestivals.com/pickering Brampton Food Truck Festival #O Chinguacousy Park Sep 2- 5 9050 Bramalea Rd, Brampton, ON - Source: Instagram CBRE POP-UP OPERATOR MARKET ASSESSMENT Page 149 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 ------------------------------- ta Halloween Food Truck Festival Variety Ontario Oct 30-31 3701 Danforth Ave, Scarborough, ON Source: Toronto Star Preliminary Utilization Projections CBRE has prepared preliminary revenue projections for a proposed pop-up adventure outfitter operation located on municipal waterfront lands, based on the following assumptions: 10 double kayak rentals in Years 1 to 2, increasing to 12 kayaks by Year 3 65-day operation (July 1 to Labour Day) Five 2-hour rental time slots per day 0 1 Dam to 12 noon 0 12 noon to 2 pm 0 2 pm to 4 pm 0 4 pm to 6 pm 0 6 pm to 8 pm Average rental rate of $50 per 2 hours, increasing by 2.0% inflationary factor thereafter Average party size of 1.9 persons Estimated rentals of 1,300 in Year 1 increasing to 1,950 by Year 3 Based on these assumptions, the pop-up Adventure Outfitter Operation would be expected to attract an estimated 2,500 visitors in Year 1 increasing to approximately 3,700 by Year 3 and generate top-line revenues in the range of $65,000 to just over $100,000. CBRE POP-UP OPERATOR MARKET ASSESSMENT Page 150 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 Pop-Up Adventure Outfitter Operation Preliminary Utilization&Topline Revenue Projections Year I Year 2 Year 3 Year 4 Year 5 Kayak Rentals 10 10 12 12 12 Operating Days 65 65 65 65 65 .................................................................................................................................................................................................................................................................................................................................................................................................................... Rental Time Slots Per Day 5 5 5 5 5 .................................................................................................................................................................................................................................................................................................................................................................................................................... Available Kayak Rental Units 3,250 3,250 3,900 3,900 3,900 Avg Rentals Per Day 20 25 30 30 30 Total Rentals Per Season 1,300 1,625 1,950 1,950 1,950 ................................................................................................................................................................................................................................................................................................................................................................................................................... No.of Visitors 2,470 3,088 3,705 3,705 3,705 Avg Rental Fee $50.00 $51.00 $52.02 $53.06 $54.12 Revenues ($000's) ...................................................................................................................................................o........................................................o.......................................................o......................................................o....................................................._o.... .. Admission $65 100% $83 100% $101 100% $103 100% $106 100% ................................................................................................................................................................................................................................................................................................................................................................................................................... Topline Revenue $65 100% $83 100% $101 100% $103 100% $106 100% Source: CBRE Tourism&Leisure Group Projections Required Facilities & Support Infrastructure Depending on the nature of the operation, a temporary pop-up site will require: Access to water and electrical services Equipment storage space (such as a shipping container) Public washrooms Parking Good signage Wi-Fi Separate liability insurance coverage by the operator Food and beverage options nearby POLICY BEST PRACTICES & RECOMMENDATIONS Provincial Policy Direction Provincial Policy Statement, 2020 The PPS states that the province must ensure that its resources are managed in a sustainable way to provide for recreational opportunities (e.g., fishing, hunting and hiking) and meet its long-term needs, among other priorities. Recreational, tourism, and other economic opportunities are promoted on Rural Lands in Municipalities, as per policy 1.1.5.3. Furthermore, section 1.5 contains policy direction for public spaces, recreation, parks, trails and open spaces, specifically Policy 1.5.1 which states that healthy, active communities should be promoted by: CBRE POP-UP OPERATOR MARKET ASSESSMENT Page 151 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 o Planning public streets,spaces and facilities to be safe, meet the needs of pedestrians,foster social interaction and facilitate active transportation and community connectivity. o Planning and providing for a full range and equitable distribution of publicly accessible built and natural settings for recreation, including facilities, parklands, public spaces, open space areas, trails and linkages, and, where practical, water-based resources. o Providing opportunities for public access to shorelines. o Recognizing provincial parks, conservation reserves, and other protected areas, and minimizing negative impacts on these areas. A Place to Grow: Growth Plan for the Greater Golden Horseshoe, 2020 Consolidation The GGH contains many of Ontario's most significant ecological and hydrologic natural environments and scenic landscapes. These natural areas support biodiversity, provide drinking water for the region's inhabitants, sustain its many resource-based industries, and support recreational activities. As per policy 2.2.1.4.d.iii, applying the policies of the Growth Plan will support the achievement of complete communities that expand convenient access to an appropriate supply of safe, publicly accessible open spaces, parks, trails and other recreational facilities. County of Simcoe Policy Context Simcoe County Official Plan, 2016 The Simcoe County Official Plan is based on a planning strategy (see Section 3.1 Strategy) that includes enabling and managing resource-based development such as agriculture, forestry, aggregates, and tourism and recreation. Section 3.2.1 of the Official Plan states that tourism and recreational development can take advantage of specific Simcoe County landforms, including ski facilities and water-related businesses. Within the guidelines of the Official Plan, development of recreational uses and related development can provide settings which enhance the tourism economic sector in the County. Township of Oro-Medonte Policy Context Township of Oro-Medonte Official Plan, 2020 Consolidation Section C5.7 Parkland states that the Township currently owns several parcels of land in the shoreline area. It is the intent of Council to retain and manage these areas in accordance with a Parks and Recreation Master Plan. Further, Section C7 Recreational establishes objectives, permitted uses, and policies explicitly related to the development of recreational uses compatible with the rural and agricultural character of the Township. CBRE POP-UP OPERATOR MARKET ASSESSMENT Page 152 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 However, as per policy C7.3.1 the Official Plan contemplates existing recreational uses and facilities. The development of any new major recreation uses requires an amendment to the Official Plan and the implementing zoning by-law. Best Practice(s) Seahawk Water Sports, Bluewater Park, Town of South Bruce Peninsula, Ontario • Seahawk Water Sports is a water sports rental business that includes kayaks,stand up paddleboards, and bicycles. Seahawk Water Sports entered into a lease agreement with the Town of South Bruce Peninsula in 2020,through By-law 141-2020, permitting Seahawk Water Sports to use the campground storage room and to display kayaks in Bluewater Park. The lease agreement outlines permitted uses, required fees, and insurance and maintenance requirements (including waste). Prior to the establishment of the lease agreement, Seahawk Water Sports submitted a business plan to the Town in August of 2020 detailing the proposed use of Bluewater Park. The lease agreement allowed Seahawk Water Sports (referred to as the 'Tenant' in the agreement) to use the Campground Storage Room at Bluewater Park to operate the kayak rental business, including overnight storage of rental kayaks. For the term of the lease agreement (May 1, 2021 —October 31, 2021), Seahawk Water Sports was required to pay the municipality a total payment of $300.00, including fax and utilities. Pop-Ups on the Bay, City of Belleville, Ontario • Pop-Ups on the Bay is a temporary, recurring pop-up initiative by the City of Belleville to enhance recreational and economic activity on the waterfront. Pop-Ups on the Bay has operated for three years with a capital investment from the City of$200,000 over that period of time. The project was initiated in three phases, with each phase receiving a different proportion of the overall capital investment. The primary intent of the project is to support a vibrant waterfront based on recreation and entertainment and to support entrepreneurs in the development and growth of their businesses. The Pop-Ups on the Bay project supports the City's Strategic Plan, specifically the themes of Culture and Recreation, Industrial and Commercial Development, and Tourism and Waterfront Revitalization. Details for each operating season are provided: o Phase 1 — 2019: During the first year, high waters forced the City to change venues from Victoria Park to West Riverside Park, a location closer to biking trails within the City. Three vendors participated during the first year. CBRE POP-UP OPERATOR MARKET ASSESSMENT Page 153 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 o Phase 2 — 2020: Early planning by City staff involved site evaluations according to criteria that would help the project fulfill its mandate and create a vibrant waterfront. A staff report proposed West Zwick Park as the recommended site. This site was approved by Council, however, the site had to be redesigned due to the onset of the COVID-19 pandemic, ultimately permitting nine vendors, including food trucks and food retailers, artisans, and an outdoor outfitter supplying kayaks, paddleboards, and other outdoor equipment. Permanent water and electrical services were brought in during Phase 2. o Phase 3—2021: A number of changes to the original site plan were required to comply with COVID-19 safety regulations. New pop-up units were purchased to accommodate new vendors and storage, with accommodating hydro and water hookups. Thirteen vendors participated during the 2021 season. Overall, feedback from vendors and City staff indicate several opportunities and challenges associated with the project. Regular inclement weather and COVID-19 restrictions presented challenges with labour supply and tourism. Once Step 3 of the Provincial Reopening Plan was activated, however, the City was able to execute a $20,000 marketing plan to support the 2021 season. Additionally, several events hosted in partnership with Belleville Chamber of Commerce led to its success. 0 Moving forward, the City has recommended the development of a Business Development Plan for Pop-Ups on the Bay to ensure the continued success of the project. Draft Policy Direction for the Township of Oro-Medonte ® Permit for the development of new recreational opportunities, particularly on lands owned by the municipality. ® Consider format for lease agreement through the zoning by-law that permits temporary use of municipal lands for pop-up and/or recreational use. Define the product description and the long-term opportunities linked to the product. Establish a site plan that considers the long-term needs of the product. Consider, through lease agreements, parking, signage, traffic flow (vehicular and pedestrian) and landscaping. Review financials to access future capital investments and revenue generation to support a long-term sustainable product. CBRE POP-UP OPERATOR MARKET ASSESSMENT Page 154 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ADDITIONAL CONSIDERATIONS Page 155 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 ADDITIONAL DESTINATION CONSIDERATIONS Introduction The following section details additional considerations for the Township in attracting investments, destination development, and creating the future Tourism Strategy & Action Plan. These considerations are broadly applicable to tourism destinations, separate from the four specific topline market assessments, and are provided herein for informational purposes only. Investment Attraction Considerations Typically, if a community is going to be successful in attracting a private sector tourism attraction developer, a comprehensive and independent third-party assessment of the opportunity is required. The attraction developer community is exposed to a wide range of projects, and has many communities soliciting their development interest. They are looking for formal independent confirmation that a project has merit. Typical tourism attraction developers have several key criteria they consider when determining how/where to invest their funds, the most important of which are: Return on Investment: Return on Investment measures the gain or loss generated on an investment relative to the amount of money invested. Hospitality and attraction properties are considered to be secondary forms of real estate investment due to their specialized nature, requirement for strong management, and higher risk associated with the income stream. Investors require a higher rate of return on an attraction as compared to more traditional real estate investments. CBRE's Tourism & Leisure Group's experience in the industry indicates that typical tourism investors expect a return on investment in the range of 10% to 15%, far higher than what is characteristic of other real estate classes. Availability and Likelihood of Financing: The availability and cost of financing has a direct impact on the value of a tourism attraction, and hence financing parameters play an integral role in the feasibility of new attractions. In today's lending environment, especially as the industry recovers from COVID- 19, obtaining financing on a non-branded asset is highly challenging. The support of well-known brands or developer groups mitigates the performance risk of an asset with branded attractions almost always outperforming independents, be it an attraction, operator, experience, or accommodation. In addition, the support of well-established brand's reservation system and marketing network also makes an attraction much less vulnerable to new supply. Furthermore, when considering construction financing, lenders will finance on the lower of capital cost or estimated market value, which directly impacts the level of equity required to move a project forward. In the most ideal situation, capital cost and estimated market value are equal. Liquidity/Exit Strategy: Both lenders and developers consider the ultimate exit strategy when evaluating an investment opportunity. Research shows that branding also helps to reduce the liquidity risk of an asset, in the sense that there would be more potential purchasers for product carrying strong brands that are not specific to one owner/operator/developer. These are critical factors that influence a tourism/attraction developer's investment decision,and these should be considered when evaluating the opportunity for attracting development to any community. CBRE ADDITIONAL DESTINATION CONSIDERATIONS Page 156 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 Destination Creation Recommendations • To summarize next steps from the Gap Analysis section, Tourism destinations perform better when there is a "hub" of complementary offerings located in close proximity to each other, not only because of cross-promotion and packaging opportunities, but also because visitors are willing to travel further if a destination has more to offer. In light of this, the Township would do well to attract additional tourism businesses in line with the outdoor activities and natural assets in creating a destination,while also creating new service businesses to support tourist and local residents in small villages. As mentioned in the Gap Analysis section, complementary businesses could include retail, outfitters, coffee shops/bakeries, or equipment rentals. Furthermore, developing a robust wayfinding and signage strategy is a key element of creating a cohesive destination.As mentioned,the Township has recently undertaken a wayfinding and signage strategy, with the next step being to successfully implement the strategy. • Providing tourism infrastructure support (as mentioned in the Gap Analysis section) is not only important to the destination overall but could also be used to assist in/entice developers to Oro- Medonte by reducing costs. For example, the Township could assist in expanding or paving parking lots or roads, assist with costs required to install new septic or well systems, waive or decrease development charges, or assist with site readiness or wayfinding/signage to a specific asset. The Township would also be well served to develop a co-ordinated management plan with all tiers of government for its numerous nature assets, such as the Copeland Forest and County forests. • In tourism marketing, whether for a new attraction or a destination overall, it is important to also market locally and educate local residents and businesses on the importance of tourism as an economic driver. By including local residents, not only does it instill local pride, but it also encourages residents to promote local products and experiences to friends, family, and other visitors to the region. • MMGY Next Factor and DestinationNEXT's 2021 Global Futures Study published for Destinations International highlighted several key transformations affecting the tourism industry. Notably, as it relates to this study, are two key trends within community alignment: o As visitors increasingly seek unique, authentic travel experiences and become aware of the impact of their travel, visitors are seeking out destinations that align with their personal values. However, visitors are no longer only looking at the destination's tourism marketing, but at the destination from a wholistic point of view (including municipal, resident, economic drivers, etc.). For example, if a destination markets an environmentally friendly outdoor attraction to tourists but markets mining jobs to future residents, the destination's identity appears incongruous. A destination's overall brand is becoming more important in visitors' buying decisions. o More and more, governments are dealing with tourism from an integrated, multi- departmental perspective focused on economic development. Similarly, leaders in destination development prioritize collaboration and alignment with local government, key industry stakeholders, and larger community, thereby aligning the whole community as a thriving place to live, work, and play for residents and visitors alike. CBRE ADDITIONAL DESTINATION CONSIDERATIONS Page 157 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... Page 158 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 POLICY & BEST PRACTICE RESEARCH SCAN Resource Description Township of Oro- • Township Development Services Committee Meeting, July 15, 2021. Medonfe. (15 Jul 0 File 2021-ZBA-06 (Saila/Glen Oro Farm) for Glen Oro Farm. 2021). The Township • Township deemed the application to amend Zoning By-law 97-95 as of Oro-Medonfe "complete" in April 2021. Development Services • Public meeting for the ZBA hosted on July 15, 2021, at 5:30pm. Committee Meeting • Purpose of the ZBA is to amend the Agricultural/Rural Exception 294 Agenda. Retrieved (A/RU*294) Zone to increase the size of the glamping platforms from from 36.0 square metres to 64.5 square metres and to increase the guest https://oromedonte.civi services/operations/utility building from 40.0 square metres to 200.0 cweb.net/document/l 6 square metres. 1272 • Simcoe County comments for the ZBA include: o Initial planning justification report considered on the basis that the proposal represented on-farm diversified use. o The application to amend the ZBA should apply Ministry of Agriculture, Food and Rural Affairs Guidelines on Permitted Uses in Ontario's Prime Agricultural Areas to ensure on-farm diversified use remains limited and secondary to the principle agricultural use of the property. • Land use designations according to the Township's Official Plan: o Agricultural o Oro Moraine Core/Corridor Area o North of lands designated as Rural • South of the Oro Moraine Boundary. Norfolk County. (26 • Norfolk County Environmental Advisory Committee Meeting, Tuesday, Apr 2016). Norfolk April 26, 2016. County Environmental • Item on the agenda includes 'Addendum to Long Point Eco Adventures'. Advisory Committee. Text reads: Retrieved from • The proponents want to move forward with the revised site plan and https://docs.norfolkcou install 10 pods this year. In total 25 to 30 pods would be phased in over nty.ca/FH/WebClientPo time. In December when this matter came before NEAC only areas 2, 3 rtal/Down load Form.as and 4 were under consideration. In the revised EIS (Addendum dated px?filename=April%20 January 18, 2016) areas 3 and 5 are no longer being considered. Areas 26%202016-- 1, 2, 4 and 6 are former tobacco fields which have been planted Regular%20Council-- through the ALUS program with native species. Agenda.pdf&token=c7 • Moved by R. Mawhiney and seconded by B. Bowyer that NEAC accepts e20b6d-7359-41 d8- the addendum to the previous EIS based on the comments contained 81 7f- therein from Dave Martin, a faunal biologist and Jon McCracken a c67ce1 77a845&filesize senior biologist at Bird Studies Canada that although SAR and Species of =8007630&contenttyp Concern are likely present, they are not likely to be negatively impacted. e=True Long Point Eco- • Opened in 2007, Long Point Eco-Adventures began as an outdoor zip- Adventures. (2020). line course and since has expanded to include guided tours, stargazing Retrieved from observatories, a microbrewery and bakery, and accommodations. https://www.lpfun.ca/ • In 2014, Long-Point Eco-Adventures partnered with The Algonquin Pod Company to offer guests a glamping experience. CBRE APPENDIX Page 159 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 Opportunity _ Resource I Description Province of Ontario. • The Provincial Policy Statement (PPS) supports and recognizes rural areas (2020). Provincial as important to the economic success of the province and the quality of Policy Statement, life for its residents. 2020. Retrieved from Policy 1.1.5.3 in section 1.1.5 Rural Lands in Municipalities encourages https://files.ontario.ca/ recreation, tourism and other economic opportunities on rural lands. mmah-provincial- Section 2.3 Agriculture, subsection 2.3.3.1 Permitted Uses: policy-statement-2020- o Proposed agriculture-related uses and on-farm diversified uses accessible-final-en- shall be compatible with, and shall not hinder, surrounding 2020-02-14.pdf agricultural operations. Criteria for these uses may be based on guidelines developed by the Province or municipal approaches, as set out in municipal planning documents, which achieve the same objectives. Section 1.1.5.2 Rural Lands in Municipalities: o On rural lands located in municipalities, permitted uses are: (a) the management or use of resources; (b) resource-based recreational uses (including recreational dwellings); (c) residential development, including lot creation, that is locally appropriate; (d) agricultural uses, agriculture-related uses, on-farm diversified uses and normal farm practices, in accordance with provincial standards; (e) home occupations and home industries; (f) cemeteries; and (g) other rural land uses. On-farm diversified uses means uses that are secondary to the principal agricultural use of the property and are limited in area. On-farm diversified uses include, but are not limited to, home occupations, home industries, agritourism uses, and uses that produce value added agricultural products. Ground-mounted solar facilities are permitted in prime agricultural areas, including specialty crop areas, only as on-farm diversified uses. Geerts, H. (2014). A wide variety of uses may qualify as on-farm diversified uses based on Guidelines on the PPS definition, as long as they meet the criteria described below. Permitted Uses in o On-farm diversified uses should be related to agriculture, Ontario's Prime supportive of agriculture or able to co-exist with agriculture without Agricultural Areas. conflict. Ontario Ministry of o On-farm diversified uses are intended to enable farm operators to Agriculture, Food and diversify and supplement their farm income, as well as to Rural Affairs. Retrieved accommodate value-added and agritourism uses in prime from agricultural areas. http://www.omafra.gov PPS defines on-farm diversified uses as "uses that are secondary to the .on.ca/english/landuse principal agricultural use of the property and are limited in area. On- /facts/permittedusegui farm diversified uses include, but are not limited to, home occupations, de.pdf home industries, agritourism uses, and uses that produce value-added agricultural products." All of the following criteria must be met to qualify as on-farm diversified uses, in accordance with the PPS: o Located on a farm. o Secondary to the principal agricultural use of the property. o Limited in area. o Includes, but is not limited to, home occupations, home industries, agritourism uses and uses that produce value-added agricultural products. o Shall be compatible with, and shall not hinder, surrounding agricultural operations. CBRE APPENDIX A Page 160 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 There are tools available to municipalities to implement the PPS permitted uses policies under the Planning Act and Municipal Act. These include: o Official Plans o PPS Policy 2.3.3.1 permits agricultural uses, agriculture-related uses and on-farm diversified uses in prime agricultural area. o Municipal official plan policies under the Planning Act must explicitly state that these uses are permitted in prime agricultural areas. o Criteria for these uses may be based on these provincial guidelines or municipal approaches that achieve the same objectives. o Uses that meet the criteria may then be permitted without the need for an official plan amendment. • Municipalities may wish to consider using parfial lot zoning for on-farm diversified uses. The portion of the property dedicated fo on-farm diversified uses would be zoned for those uses, with the remainder of the property remaining in an agricultural zone. The area zoned for on-farm diversified uses may be up fo the recommended land area limit discussed in these guidelines. Figure 1 Categories of uses permitted in prime agricultural areas provided all PPS criteria are met PRIM Growing of crops or raising May or may not be on 4n a fain secandaryuse: of anrrials:includes a farm:far.^+-relaled intltad inamw nchrdes, aSSofrate(l On-farm conM1mer_ _ bud inrotfinlilitdto- buildings and StruetureS_ use::_....__-. :. home ouArpatioms,horse@ all types.s.Lies and Su"--_ _ -- _ _ ndustlnes.ag.v cis inEE LiCa:rarmaf!arm ov:' - _ _ _ =aced uses a,re va'om-aCtled wacdces are pramoted aril t.o'._...: -- :-ca: _._:.; ..__°_ !,nh protected supp -_ _, _._e, 5 e ug Provide._ -__- _or operations servrca< -s:benefits from pro :p to larms Graeuhouse Yes Yea Yra For growing plar)U For eetaiurg plants grown For g n h•rg in the area pfar •_ _ vaire•rebmtMn of Yes Yea Yrs farm products Primarily for products Would sernoe farms in the No restrklm on produc s (e-g-,grain drying, produced on own farm area or where 9hey are from cold storage, grading,maplo sap evaporating) Accommodation for Yes NO Yra full-lima farm labour _r'u - -_= tOr own Coub ho rSe,rrnrhers froth awn of neighhroarng}arms Vaillllu trd process No TOL Via (e-g-,toad Could do trlirre-adilm W(@Stfk% 7 an what processing) processng of farm com be processed or its products grown in the area orgn plek awmm Yee Yee Yves «heratlat{with lrrcfudes ha"sting of Ca Wd incArde rMaKng of Could inside m ing of associated usesf crops farm prodircfs grown in the fps girown Myond area tee-farm stare) ute area or rrmelated to agrieu n rr,as w"as VMU amenities(gg- fiafgnoundl CBRE APPENDIX A Page 161 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATION'` NOVEMBER 29, 2021 Grew ng of crops or raisarg May or may not be an an a twnx secs wk y use: of animals;includes a farm;farrrrrretated 1m&d h a-c_ .]es. 2&cr =.M nn-farm caftwn wial Of rlrLClu"F biR It not buildings and Structures: ease;46mpamm wily tYLIrrYC _ "•.hrrre all.types-Sizes aria SirrY" -ff-wh-al 1MfSB•_ intensities:normal Fwm operations 4;1r.04 Ind rims and al__ ._._ practices are promated and to farms-- : area: us=COMM, ,,.U,, Protected supL_. s_= -_ _.e. sismu- ngalgAt,liraai pru,--- - ---- __a opens'..-a se` Yilk-y,ckWyr NO Yes Yes meadery Prwlrt he pnff-*f. area;aou:- g 'r andretmlrn,�. a—li ile{ruler died taster' vaor am"Niles be app r awaltalrle* (dater and was.ewater must be araalable Smau-scale mitre- No Na Yea brewary..distillery ttl"Mae hart hpoop-te senacaig produmcts horn the area (water and waswe aw 'u.-='._'J -rc, -'91n must be a%ailable" .jur aml ajXxoFxiate s+_rvirmg¢wateP and ,4asteY mw)are amalm w hgl44nrtsm NO No 1111111110 helIYB11M le$,bCtl and breakfasts, playgrounds" rid hayes,corn males, haunted irarnsl Noma occupation NO No YM Ur less rt pi lnvriy prneldes M types produCLS or Seniiam b I&-+,s In the area{eg. -ss.81ASM Commercial arse No Yes Zf Meat preside h= :'S IN types @mt are Or serrices to IQ- _ aplprnpr1ae in pnih- lire ama agrkuwaal arvias CBRE APPENDIX A Page 162 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 Agricultural Use Agriculture-Reliated U= Growi ng of amps ar rarisirrg May os may not he on On a farm:seconAsry uarx of animals:includes afmrmKfarrwadaeee sma- iftarea;ini associated On-farm Corrrrrm raid or Irrdras4dal had is not M*&d t% buildings and structures LOW 11ft hr acarhpadwff,Imre all types.sixes and ­111ndi9a9darlbaal Ytanni .agad-fioaNam inter)Sibc1S;wrmaf farm Op'arat"M a mm*miated usift and uaYYmi-a®ded rar2kes are promoted td farms in the amw Losim owirpatgte with and protected supports agrlctdture. a mtlri agfiGtdbital prow des preii or aperatili SerWICes TO IarMS:.benMlt5 frtM prU;uMi rffitarms Landscaping No No vat business Industrial use No Yea lhr ust support lan. tithe AN bypes that are ;-ra app xuiatie in prime agmtaurar arras Machine repair shop Yea Yea Yes Fdr Own use .'.,.St v -_ _ in All types that are I re area approprutite rm pnme agricultural areas Agricultural research Yrra �� V" Y" and tralri centre The gro�Irtelo mp5 or would reed to provide (i.e.,gowumment or rakshV of anknais would products or services bra assoca[ed With an need to be bbe prlmary larms In Ow area as a academic instibubon) actmiy primary actrrrty Veterinary clinic NO No 140 Mbed or smN anmtM fire Renewable anergy These uses fall..under the Green E rergy Act.2oo9,and do not need approval Facllitles under the under the Plaruft Act 19W See Section 4.1 m5 Green Energy Act. 2W9(e.g,saliar. wind.biagars} Mebilelnen- Mtge uges do"rlqu"a NAMM pawill Or Carol use amolgir u naft itre dwnrrrag stationary L AM 19W It they at rormail farm pracweS.Owyr are pronnaked and fed in pivne le. ...iJL:rlx�,. jgrkuft"arears. perintreer,lion^ Irlmrner,sewd Cleaner) Le Dressay, M., • Report commissioned to examine the implementation of policy regarding Straathof, M., & Visser, on-farm diversified uses within Halton Regional Official Plan. M. (2021). A Review of • Key recommendations include: On-Farm Diversified o Define OFDUs through the Regional Official Plan. Use Policies within o Permit OFDUs through the Regional Official Plan. Halton Region. o Incorporate Policies Directing the implementation of OFDUs. Retrieved from o Implement Policies Directing Municipal Conformity. http://www.waynecald o Implement Regional Policies for OFDUs to support the agricultural wel I.ca/wp- system. content/uploads/2021/ o Provide a Regional Guidance Document for Lower-Tier 06/HaltonOFDU-April- Municipalities. 2021.pdf o Coordinate a guidance document for farmers looking to implement OFDUs. • Consider best practices highlighted in the report for lower-tier municipalities such as: o Zoning by-law ■ Niagara-on-the-Lake provides unique Agritourism Zoning By-law which limits the types of OFDU permitted such as CBRE APPENDIX A Page 163 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 weddings and hospitality events. They also use a Value- added Marketing Use (agritourism use unrelated to agriculture) that permits agritourism to include for example a restaurant and limits its size to ensure an appropriate scale o Temporary Use By-law ■ Temporary use by-laws can authorize an OFDU that the Region or a municipality deems to be high risk but seeking to accommodate the proposed use. ■ A recommended length of time would be three years to allow for observations of any issues that arise, as practiced in Prince Edward County. ■ The municipality can then determine if the issues detracted from the surrounding agricultural operations or whether they were managed appropriately, and if the operation can continue. Alternatively, the municipality could renew a temporary use with adjusted size, scope, or frequency of use and continue to determine the appropriateness and the permanency of the OFDU. This time to study the OFDU can also contribute to re-evaluating parameters that categorize risk levels of OFDUs. • Temporary use by-laws can also be useful if impacts uncategorized within the negative cumulative impact scoring system arise. This would then allow the Region and municipality time to score these new impacts appropriately while still permitting the temporary use. Brant County. (2020). An Agriculture-Related Use is a farm-related commercial or farm-related Brant County industrial use that is directly related to the farming operation and Development Services provides products and/or services to farm operations as a primary Department. Planning activity. your Agriculture- An On-Farm Diversified Use is a use or uses that are accessory to the Related Use or On- principal farming operation or agricultural use of the property and are Farm Diversified Use limited in area. Project. Retrieved from . Value-added agricultural uses such as Agriculture-Related Uses and On- https://www.brant.ca/e Farm Diversified Uses, are limited in scale, directly related to a farm n/invest-in- operation, and compatible with surrounding agricultural operations. brant/resources/OFDU These types of uses maintain a viable agricultural and agri-food /Planningyour- economy while protecting and mitigating negative impacts on the Agriculture-Related- agricultural lands such as removal of lands from agricultural production. Use-and-On-Farm- Diversified-Use. cIf Haldimand County. "AGRICULTURE USE, ON-FARM DIVERSIFIED" shall mean uses that are (2020). Haldimand secondary to the principal existing agricultural use of the property and County Comprehensive are limited in area. On-farm diversified agriculture uses may include but Zoning By-law HC 1- are not limited to: 2020. Retrieved from o a) farm tours; https://www.haldiman o b) farm education or information activities; dcounty.ca/wp- o c) farm vacations; content/uploads/2021/ o d) farm amusement including petting zoo, carriage rides, hay or O1/FINAL-Haldimand- corn mazes, haunted barns or hay rides and other similar uses; County- o e) special events including ploughing matches and other similar Comprehensive- uses; Zoning-By-law-HC-1- 2020.pdf CBRE APPENDIX A Page 164 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 o f) seasonal attractions including sugar-bushes, pumpkin patches, pick-your-own, processing demonstrations and other similar uses; and o g) a facility in which food products, including those produced as part of the farm operation or surrounding farms, are prepared and served. Town of The Blue OP guiding principle #14: To protect agricultural and rural areas, Mountains. (2016). including specialty crops, and fo encourage the establishment of a broad Town of The Blue range of agricultural uses, agriculture related uses and on-farm Mountains Official diversified uses fo ensure that the agricultural industry can continue fo Plan. Retrieved from thrive and innovate. hops://fhebluemounfai • On-farm diversified uses defined as: ns.ca/documenf_viewe 0 Means uses that are secondary fo the principal agricultural use of r.cfm?doc=5 the property and are limited in area. On-farm diversified uses include, but are not limited fo, home occupations, home industries, agrifourism uses, and uses that produce value-added agricultural products. • A3.6 Agricultural Strategic Objectives include: 0 1) Ensure that the scale of new non-farm uses and development is compatible with the role and function of agriculture. 0 4) Encourage the establishment of small-scale on-farm diversified uses on farm properties fo improve the livelihood of area farmers. 0 7) Provide opportunities for appropriately scaled agriculfure- relafed uses in the agricultural area. • B4 Rural Countryside Designations o B4.1.1 Accessory Residential Uses on Farm Properties Where permitted, the establishment of one additional dwelling unit or trailer/mobile homes on a farm property for farm help is permitted, provided the lands are appropriately zoned fo permit such a second dwelling. Prior fo considering an application for re- zoning, Council shall be satisfied that the second dwelling unit: ■ a) is required for farm help; ■ b) will be located within the existing farm-building cluster, where appropriate; ■ c) can be serviced by private sewage and wafer services; and, ■ d) will be designed and/or located fo be compatible or otherwise blend in with the farm operation. o B4.1.2 Agritourism Uses The Town supports the development of uses that highlight the importance and value of the agricultural economy. On this basis, uses such as farm machinery and equipment exhibitions (on a temporary basis), farm fours, petting zoos, hay rides and sleigh rides, processing demonstrations, pick your-own produce establishments, small-scale farm theme playgrounds and small- scale educational establishments that focus on farming instruction are permitted in the Agricultural, Special Agricultural and Rural designations as on-farm diversified uses on a farm subject fo the policies of the Official Plan provided that: ■ a) the proposed use shall not have a negative impact on the enjoyment and privacy of neighbouring properties; ■ b) adequate on-site parking facilities are provided for the use, in addition fo the parking required for the principal use CBRE APPENDIX A Page 165 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 on the property, and such parking is provided in locations compatible with surrounding land uses; ■ c) the proposed access fo the site will not cause a traffic hazard; ■ d) the proposed use can be serviced with an appropriate wafer supply and appropriate means of sewage disposal; ■ e) the proposed use enhances the agricultural character of the Town through the preservation of historic barns and/or the establishment of a built form that is compatible with the agricultural surroundings; and, ■ f) the building containing the proposed use is located within the existing farm-building cluster where possible and shall utilize a common driveway with the principal use of the property o B4.1.4 Farm Winery Farm wineries (which may also include farm cideries and other similar uses) are considered fo be an agricultural use and may be permitted in the Agricultural, Special Agricultural and Rural designations subject fo the following: ■ a) A minimum of 2 hectares (5 acres) must be planted with vines, apple or other fruit frees; ■ b) The fruit used in the annual production of wine of a farm winery shall consist predominately of fruit grown in the County of Grey by that farm winery operation. This may be reduced in any one year due fo crop failure or damage resulting from causes beyond the control of the winery, such as climate and precipitation abnormalities, with the balance being from Ontario fruit; and, ■ c) The retail sale of wine produced on-site shall be permitted, provided that if does not conflict with any minimum floor area requirement for licensing approval, on- sife tasting room and retail floor space shall not exceed the lesser of 1 OOm2 or 25 percent of the total winery floor area (excluding any below ground floor area). The on-site retail floor space for non-agricultural and/or non Grey County agricultural products, shall not exceed 5 percent of the total _ retail floor space. Prince Edward County. . Development Services Report for the Brighfhouse Farm in Prince Edward (15 Apr 2020). The County. Corporation of the . Representatives address Council regarding OP&ZBA Application for County of Prince Brighfhouse Farms (1244 County Rd 2). Edward Council . The Brighfhouse Farm business proposes the development of on-farm Agenda. Retrieved diversified uses fo the existing farming operation including an events from venue and tourist accommodation. hffps://princeedwardco . In 2018, County staff confirmed that on-farm diversified uses in business unfy.civicweb.nef/filer proposal were consistent with council policy and permitted by the OP of o/document/194510/R the RU3 property located of 1244 County Road 2. egular%20Council%20 • The subject lands are currently designated Rural in the Prince Edward County Official Plan and are zoned the Rural 3 (RU3) Zone and %2015%20Apr%20202 Environmental Protection - Provincially Significant Wetlands (EP-W) Zone. 0%20- . Through the approval of Official Plan Amendment 82 and Zoning File %20Agenda%20- No. Z67-19, the proposed development will redesignate and rezone the %20Pdf.pdf CBRE APPENDIX A Page 166 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 site for the purpose of permitting on-farm diversified uses to the existing farming operation. • To ensure plans conform with County needs, expectations, and policies, The Brighthouse Farm reps have performed: 0 14 technical studies 0 Neighbour meetings 0 Open house extended to councillors • The Brighthouse Farm proposes the following uses: o Farming — Offer pick-your-own bouquets, gardening workshops, flower arranging classes. Veggies and berries will be sold in produce outlet and the remaining farmland will continue to be farmed for cash crops. o Farm to table baskets —Curate local farm-to-table baskets. o Produce outlet & venue — Restore the 1867 Dairy Barn to use as a produce outlet to sell farm-to-table baskets, flowers and produce. As a venue, host local artisans/makers in pop-up markets and host weddings, exercise classes, astronomy events, corporate retreats and photo shoots. o Farm stay—Accommodation located in the secluded area surrounded by woodlot and wetland. • Concerns about noise and the County's noise by-laws were raised. The applicant pursued a noise study, which demonstrated compliance with The Ministry of the Environment and Climate Change NPC-300 noise limits, which is much more stringent than County's noise by-law. Parking prescribed by the by-law and is a fixed formula. Calculations were based on this. Udderly Ridiculous. Farm located in Bright, Ontario offering agritourism experiences. (2021). Experiences Udderly Ridiculous offers several farm-based experiences that involve Retrieved from interactions with farm animals and made-in-Ontario foods. Examples https://udderlyridiculou include: sfarmlife.com/experien 0 Taste of Farm Life— On-farm experience tasking Ontario-made ces gourmet products. o Alpaca Walks, Goat Yoga, etc. — Experiences involving on-farm _ animals. Fields of Gold. (2021). • Located in North Stormont, Fields of Gold is a sunflower farm opened in About. Retrieved from 2021 for pick-your-own bouquet opportunities, private photography https://www.fieldsofgol shoots, picnics, etc. d.ca/about • Visitors must book a time slot (three options available) to visit the farm. and • Located in the United Counties of Stormont, Dundas and Glengarry, the United Counties of County collectively has a strong agricultural culture and economy Stormont, Dundas and supported by extensive natural heritage areas. Glengarry. (2018). • The Official Plan for the United Counties defines on-farm diversified uses SDG Official Plan, in section 5.3.3 as, "uses are secondary to the principal agricultural use 2018 Consolidation. of the property and are limited in area. On-farm diversified uses include Retrieved from but are not limited to, home occupations, home industries, agritourism https://www.northdund uses, and uses that produce value-added agricultural products. These as.com/sites/1/files/20 uses shall be compatible with, and shall not hinder, surrounding 20- agricultural operations." 12/SDG%20Official%2 OPlan%20- %20V.4.0%20Consolid ated 0. df CBRE APPENDIX A Page 167 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 Terre Bleu. (2021). • Terre Bleu is a lavender farm located in Milton, Ontario. About Us. Retrieved • Terre Bleu opened to the public in 2014. The farm is home to over from 75,000 lavender plants and many other herbs and flowers spread over hffps://www.ferrebleu.c 200 acres. a/ • The farm welcomes thousands of visitors every summer with the purpose of sharing how sustainable organic farming can have a positive impact. • Visitors can enjoy several attractions of Terre Bleu farms, including: o Guided Tours —Self-guided fours using points of interest maps and guided fours from Terre Bleu staff. o Apiary— Honeybee enclosure open fo viewing by the public. o Art—Several art installations located throughout the farm. o Yellow Bench Trail —Walking frail through 200-year-old cedar forest and the Grand River Conservation Area. o Farm Store —Small batch handcrafted products available for purchase on the farm. o Herb Bar— On-farm caf6 and bar. o Distillery—Terre Bleu Distillery with artisan copper still used to produce premium lavender essential oils. Baird, I. (16 Oct Ian Baird, Terre Bleu Lavender Farm, gave a presentation introducing his 2016). Terre Bleu business and advocated incorporation of agrifourism info the Rural Lavendar Farm: Info Agricultural Strategy. the Bleu. Presentation Targeted marketing designed fo create customer demand includes fo Halton Region expanded activities such as yoga in the field, complementary crops farm Planning and Public fo fable dinners, cooking demonstrations, etc. Works Committee. • These activities create a sense of place, a destination that creates Retrieved from experience that teaches an understanding of how plants are grown, and hffps://edmweb.half on products made. This supports branf loyalty. .ca/OnBaseAgendaOn line/Documenfs/ViewD ocumenf/Item No. 2 - _Presenfafion_by_Ian _ Baird Terre Bleu - Terre Bleu Halton Re gion Presenfafion.pdf? meefingld=3984&doc umenfType=Minutes&if emld=1 13121&publis hld=59786&isSecfion =false Opportunity Resource Description Simcoe County. Simcoe County Affordable Housing Advisory Committee. (2021). Affordable Figure 2 Local Municipal Examples of Short-Term Rental By-Laws or Licensing Housing Advisory Requirements Committee AHA 2021- 148. Local Municipal Examples of Short Term Rental By-Laws or Licensing CBRE APPENDIX A Page 168 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 Requirements. Scnedule2 Affordable Housing Adv¢ory Committee AHA 2021-140 Retrieved from Local Municipal Elbaroplas of Short Term Rental By-Laws or Licencing Requirements https://simcoe.civicweb Municipality Caaecrlpeon LLdetoClmnt9y-Law Town o}couingn nod The town of Cotlingymod does not amm for short term https1. .talinowood.CdlsilesMelaulL4des1 net/document/94685 —rnodatmns u dew the home le swe appd as a Bed and d—nnattachmenlsAmd and hraakfast can Eiteakfast.Shod team a=ommodalloos Indude any rental,Including es.otlf vacation rental I"AIr8 HB,VR80.efc).fa any period less than 30 mnsacullve calendar days. The invesfiga[lon inlo sudr unit.In the Town of ColingMcod are mrnplalnts driven,and homeownms found to be conducting a stlort term accommodation business may be Issued a hotly floe. Toren of Wasaga Beach M order b toot cut an axommodation in Wasega Beach on a short- httos:liwxx•.wasaGabeach.EoW-A.wrr-ar1d- term basis(leas than 31 days).one must obtain a business Iloence and oovornrrrenUresourcesiHu-lawsand- the properly must have the appropreals,toning. RoII—jZWI—Bv4aw-2✓)Q3-6f— Consclida11on-2020.oaf The bylaw off,*also monitors online ad,orll,ing for rentals,and gets Iry ca nlact with owners who appear to be advertising to lot lhem know It's not an acceplablo practice. Tovmship of Oro-Medante On Jury 15,2020 Coundl adopted By-law 2020-073 which pmvldos htbo:Ifdas.oro- clarity stilt respect to the existing prohlhlllan an wmmerdal marlonte.calWobLinkO..Vlew.asmf71d=523 a rnnr odotions.in dwelling units In the Township of Oro#lsdonte and 378dh1d=08roW=Oro-Medonte8ca=1 adds a definition for Commerdal Accommodation.This wnirng amendment defines tempera y acaanmatla on of a dve[Iing unit of 26 days.or less as—daloperal-s.wW h are not permitted In a —Id- 1.woe. T—ship of Ranara On January 27,2023,Councll passed the STRA-Shod Tom Rental httos:Ilwww.ramara.c . business-and- Aocommodation Llcensing Bylaw 2020.11 tndl 01pulales that operators develoomenur---r,—:. currrentsl2020 11 and owners of all Short-term Accammndallons within the Township of S-TRAL Butaw.odf Ranters are required In ohlaln on annual licence to operate. Township of Severn Severn has hued an outside consulting hum to explore the issues.It Pitt—Usevern cluicwob—LdocumanU1CC93 has also passed an Interim ounlrol bylaw,whrch prevents new operations but grandfathers pre—ting short-lean rentals. Town of Blue Mountains The Town of Blue Mountains Short Term Arcommodat—(STA) httosv:www.lhebluenrounlalns.cafdocument 1-1—sing By-Law IBI-Iaw No.2013-50 y.was put ruts effectWe norm?bylaw=g0 December 1,2014,and prwldes a syslem for the licensing of STA premises.fpromeea rented on a bask of le,s.than 30 days). There are apedflc areas of Iha Town of Blue Mountans thel are zoned to allow for I--d Shod Term Accommodation use. The Munin palnq of Gray Hlgh lands The Munlclpafty of Grey H�ghlands requires all operators of shorWorm htt—Afareyhlghtends.dvlu'weh.nayaucu en6' acco nmedatlon(STA)rentals Iles.than A---if-de ys)to 1152M, polaln a.=dorm accommodeUon kcence;.monihtr rental.(Those or 28 or mac cameoulWe day.)do hat—fulre a Ifeenoe. Town of Huntsville. (1 1 ' Town of Huntsville has explored regulation of short-term rental accommodation. Sept 2019). Staff • Significant research on jurisdictional scans have informed potential Report: Regulation of programs. Short-Term Rental Accommodations. Retrieved from https://huntsvilleon.civi cweb.net/document/27 038/Regulation%20of %20Short- Term%20Rental%20Acc ommodations.pdf?han dle=3B7CCC2887104 D02ADF4E7D464DB9 18F Postma, S. (06 Oct Official Plan (June 2016 and October 2019) • The Town of The Blue Mountains prepared a new Official Plan to replace 2020). Staff Report— the 2007 Official Plan. Planning and • In preparation of the new Plan, it was recognized at the time that the Development Services Official Plan policies from OPA 1 1 (see link) were working well for Short (Planning Division). Term Accommodation and Bed and Breakfast uses. CBRE APPENDIX A Page 169 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 The Town of the Blue : This new Official Plan would maintain the intent and direction Mountains. Short Term established by OPA 11 with some minor edits to the Short-Term Accommodation, Bed Accommodation use section in order to fit the format and structure of the new Official Plan. and Breakfast, A number of objections were received on those edits, and at that time it Commercial Resort was determined that a decision on the Short-Term Accommodation Units, Village section would be deferred in order to get the remainder of the June Commercial Resort 2016 Official Plan into full force and effect, the Short Term Accommodation policy section was refined and ultimately approved in Units, Hotel Motel, October 2019 by the County of Grey. (See Appendix 3 for the County Trailer Park, Decision and approved STA Official Plan Policies). Campground (Resort Short Term Accommodation (STA) Uses: Accommodation) o The STA policies were refined and processed through a Public Meeting and the policies were put into full force and effect in Zoning By-law Update. October 2019. Retrieved from o Two main modifications were made to the original policies https://www.fhebluemo implemented by OPA 1 1. untains.ca/document v o Modified policy B2.5(e)(i): where new STA uses are listed as a permitted use on future development lands in RRA, CLA and Blue iewer.cfm?doc=2678 Mountain MDR designations. The policy is intended to only permit STA uses where they can be accommodated in future developments and as part of a detailed planning review (to ensure the compatibility function) and establish a requirement for Council approval. The policies do not provide an 'as-of-right' permission, but rather a 'can be considered' for approvals subject to the detailed planning review and Council approval. o Modified policy B2.5(e)(iii): The 2016 OP no longer had any land use designation that permits only single detached dwellings. This new policy section replaces policy 3.4.2(6)(c) of OPA 11 and now recognizes that STA uses shall not be permitted in existing residential plans of subdivision and other residential areas which have been substantially developed for single detached dwellings. The intent here is to recognize a general prohibition in all existing and future low density residential areas. • Bed and Breakfast (BNB) Uses: o The BNB policies were copied in their entirety from OPA 11 with no edits. (Section B2.5.1, 2016 OP) • Commercial Resort Accommodations o The policies recognize both Commercial Resort Units (CRU's) and Village Commercial Resort Units (VCRU's) which are recognized as another type of tourist accommodation in the municipality. o Generally speaking, a Commercial Resort Complex is a condominium development with independent units, part of a rental management program (to make units available for tourist accommodation), include a range of supporting commercial services such as dining and convention facilities, and full time on- site or off-site hotel management staff. o Unit owners are restricted to occupy their unit up to a maximum of 180 days per calendar year in order to ensure that the remainder of the year the unit can be used for tourist accommodation. (Section B2.2, 2016 OP) • Other Accommodation Types: Hotel, Motel, Trailer Park, Campgrounds CBRE APPEI\iDIX A Page 170 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 o Recognized as other types of tourist accommodations and are included as permitted uses in various land use designations in the Town. o Specific policy direction is generally limited to scale and compatibility. o New development is subject to Site Plan Control to ensure scale and compatibility matters can be adequately addressed on a site by site basis. The Town of The Blue ' The Town's Short Term Accommodation (STA) Licensing By-law 2021- 70 provides a system for the licensing of STA premises (premises rented Mountains. (2021). on a basis of less than 30 days). Short Term . The STA Licensing by-law objectives include, but are not limited to: Accommodations. o Ensuring occupants are provided with safe accommodations in Retrieved from terms of fire and building safety. o Ensuring STA premises are operated and maintained in sanitary https://www.thebluemo and acceptable levels of interior conditions as per Property untains.ca/short-term- Standards. accommodations.cfm o Ensuring STA Operators are made aware of their responsibilities to comply with Town by-laws and other regulations. o Protecting the character, amenities and quality of existing residential neighbourhoods. o Creating a level playing field for all STA Operators and providing enhanced consumer protection. o There are specific areas of the Town that are zoned to allow for licensed Short Term Accommodation use. • STA use does not include a motel, hotel, bed and breakfast establishment, tourist cabin or cottage, hospital, commercial resort unit, village commercial resort unit or similar commercial or institutional use. Town of Huntsville. • Short-Term Rental Accommodation program was initiated by the Town to ensure all rentals operate safely, in accordance with the Fire Protection (2021). Short Term Standards and the Ontario Building Code. Residents and property Rental owners who wish to rent out rooms or entire units for a period of 28 days Accommodation. or less, are asked to obtain a license. Retrieved from hffps://www.hunfsville. ca/en/home-property- and-planning/short- term-accommodation- rentals.aspx O. Resource Description Gober, S.K. (2014). • Municipalities benefit economically from private-sector pop-up shops in multiple ways. The Pop-Up Economy: . The pop-up economy is often geared toward local businesses, which Municipal have proven to recirculate sales within the local economy at a much Implementation Tool greater percentage than chain stores and restaurants; this is known as #26. Delaware Valley the multiplier effect. Regional Planning CBRE APPENDIX A Page 171 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 Commission. Retrieved from hffps://www.dvrpc.org/ reports/MIT026.pdf SWS Muskoka. (2021). ' Every summer at SWS Boafworks we feature an eclectic collection of Pop- Up shops and retailers offering everything you'll need for life on the lake Pop-Up Shops: Mineff in Muskoka. & Port Carling. Our creative shipping container retail spaces feature some of our most Retrieved from favourite brands! Below is a list of all the Pop-Up Shops from our 2021 hffps://swsmuskoka.co who will be returning in 2022. • The Pop-Up village has been a popular part of our SWS Boafworks m/pop-up-shops/ Mineff location for several years. New in 2021 we introduced three new Pop-Up Shops at our SWS Boafworks location in Port Carling on Lake Rosseau. Additional Research Resource Description Haldimand County. ' Rural Business and Tourism Community Improvement Plan is an innovative approach to supporting local economy by focusing on value- (2021). Rural Business added agriculture and tourism related businesses. and Tourism Community Improvement Plan. Retrieved from hffps://www.haldiman dcounty.ca/business/ru ral-business-fourism- community- improvement- plan/#:—:text=The%2 ORural%20Business%2 Oand%20Tourism,Agric ulture%20and%20Touri sm%20related%20busi nesses. Haldimand County. • The CIP focused on tourism and value-added agriculture as key areas of economic growth and diversification. (2013). Haldimand • Zoning reforms completed by the County in 2010 were meant to County Rural Business encourage Value-Added Agriculture thus creating new on-farm and Tourism experiences in conjunction with other developing tourism opportunities. Community The Rural Business and Tourism Community Improvement Plan provides an entire suite of financial incentives to address specific challenges to the Improvement Plan. development of these industries. This is achieved by limiting program Prepared by Sierra eligibility geographically and by types of use. Planning and o E.g., the lack of Commercial Roofed Accommodations has been Management. identified as a weakness to tourism development within the Retrieved from County. By offering incentives geared to Commercial Roofed CBRE APPENDIX A Page 172 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 hffps://www.haldiman Accommodation operators, the County helps encourage these dcounfy.ca/wl2- types of enterprises. content/uploads/2018/ 03/Haldimand-FINAL- RCI P-Complefe- Augusf-7-Update-1.pdf Haldimand County. • Offers a range of property development incentives fo business/property owners engaging in Value-Added Agriculture, Commercial Roofed (2021). Rural Business Accommodations as well as businesses operating in the Hamlefs and and Tourism Heritage Designated Buildings. Community • Several different programs and grant streams, including: Improvement Plan o Deveolopmenf Charges, Planning Fees & Building Permit Grant: 100%of Development Charges, Planning and Building Permit Fees Program Brochure. Program fo provide assistance for the redevelopment of properties Retrieved from by further reducing construction-related costs associated with hffps://www.haidiman development charges, planning fees and building permit costs. dcounfy.ca/wp- o Tax-based Redevelopment Grant (TIG) Program for Large Scale Capital Projects: Maximum grant of 50% of the annual County fax content/uploads/2021/ increase resulting from redevelopment for a maximum of 10 years. 07/Rural-Business- Grant fo reduce the financial costs of property rehabilitation and and-Tourism- redevelopment via a reduction in the increase in annual municipal Community- property faxes. Applicants receiving the TIG are ineligible for all other programs. Improvement-Plan.pdf o Facede, Landscape & Signage Improvement Grant: Up fo 50% of eligible costs fo a maximum of $10,000 per property. Landscaping improvements will be funded fo a maximum of 15% of the total grant. Matching grants for fagade improvements, signage or landscape improvements fo publicly visible parts of buildings and properties. Applications for strictly window replacement will not be accepted. Grey County. (2019). • This CIP program is meant fo enable and boost development momentum across the region. Community . A Community Improvement Plan is a fool where municipal planners and Improvement Plan economic developers can work hand in hand fo develop policies and Program. Retrieved provide incentives targeting specific types of growth and investment. from • Along with facilitating the revitalization and improvement of the entire municipality, the CIP program will provide a menu of incentives fo https://docs.grey.ca/sh promote and support priority development and revitalization projects: are/public?nodeRef=w o Increase attainable housing stock, including secondary suites, orkspace://SpacesSfor multi-unit housing, purpose built rental housing, rooming house e/c55de35c-fada- developments and apartment dormitory style developments. o Increased value-added agricultural uses, agrifourism, facility 49e1-8afa- improvement projects. a6b045871528 o Promotion of redevelopment and/or conversion of brownfield, vacant and grey field properties. o Support for downtown revitalization of store fronts, publicly-used frontages and sfreefscapes. o Support the adaptive re-use of commercial, industrial and institutional buildings. CBRE APPENDIX A Page 173 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 Cafes, Patios, Display Areas and Court Yards Program under Downtown Municipality of • Community Improvement Plan. Chatham-Kent. (2021). , The program offers assistance to property owners who are undertaking Media Centre. New the construction of permanent cafes, patios, display areas, or court yards Patio-Focused CIP accessory to the commercial use, that are consistent with design Programs Seek to guidelines approved by the Municipality. The grant amount is 50% of the construction cost to a maximum grant of Inspire More Growth. $10,000 per application, which can be used to offset design and other Retrieved from professional costs and construction costs. The grant will be paid to https://www.chafham- property owner following successful completion of the approved work. kent.ca/EconomicDevel • This CIP is limited to downtown and main street areas as defined by the boundaries outlined in a document available on opment/media/Pages/ the www.investck.ca website. As well, the corresponding application form Releases/New%20Pafio is also available on the website listed in the Programs & Grants section. Focused%20C1 P%20Pr o.grams%20Seeks%20t o%20lnspire%20More %20Growth%20.aspx Municipality of • Section 2.8 Community Improvement. o The Community Improvement provisions of the Planning Act give Chatham-Kent. (2018). Chatham-Kent a range of tools to proactively stimulate community Municipality of improvement, rehabilitation and revitalization. Chatham-Kent Official o In designated Community Improvement Project Areas, the Plan. Retrieved from preparation of Community Improvement Plans will provide Chatham-Kent with various powers to promote community https://www.chatham- improvement. This includes the authority to offer incentives to kent.ca/business/plann stimulate or leverage private and/or public sector investment. ing/Documents/CK%2 OOP%20Office%20Co nsolidation.pdf Township of Scugog. • Downtown Port Perry CIP is intended to promote the continued investment in the Downtown as a tourist destination with access to the (2021). Community waterfront. Improvement Plan. . The CIP proposes three programs: Retrieved from o Commercial Property Improvement/Building Renovation Grant: https://www.scugoq.ca Three streams proposed under this program for facade and signage improvement, accessibility improvements, and energy en do- efficient retrofits. business/community- o Planning Fees and Building Permit Grant Program: This program is improvement- intended to offer a grant towards applicable planning and plan.aspx#Downtown- building permit fees for new residential or new multi-unit residential development. Reduced development fees for this Port Perry-CIP program. o Development Charge (DC) Deferral Program: DC deferral program is designed to provide assistance for significant redevelopment of key sites by deferring costs related to DCs. The deferral program would offer a deferral of 50% of the Township's portion of the DC on commercial development for 18 months after occupancy. CBRE APPENDIX A Page 174 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 Municipality of • OP section E1.6 Community Improvement Plans E1.6.1 Purpose of Community Improvement Plans Meaford. (2014). o Community Improvement Plans identify the specific projects that Municipality of need fo be carried out in a particular area fo improve the qualify Meaford Official Plan. of life and the built environment in an area. Community Retrieved from Improvement Areas may be established by Council and designated by by-law, in accordance with the provisions of the Planning Act. https://www.meaford.c o Lands within the Downtown Core Commercial, Downtown Core a/en/living= Transition, and Harbour Open Space designations and lands that here/resources/Docum are designated Major Open Space, Environmental Protection and enfs OP- Institutional that abut the Downtown Core Commercial, Downtown Core Transition and Harbour Open Space designations are a Consolidation- Post- potential community improvement project area. OPA-16-Nov-2014.pdf Municipality of • The Community Improvement Plan (CIP) is intended fo apply fo all lands within the Municipality of Meaford except for the Department of National Meaford. (2019). Defence 4fh Canadian Division Military Training Centre. This Plan will Community consolidate, update and replace the existing 'Downtown' and 'Economic' Improvement Plan Community Improvement Plans of the Municipality of Meaford. Update. Retrieved from ' The intent of The Community Improvement Plan is fo support the owners of Commercial, Industrial, and Agricultural lands and buildings and fo hffps://www.meaford.c promote enhanced economic viability through the delivery of various a/en/business- grant and loan programs. development/communi • The proposed CIP would also include a program authorizing a phase-in fy-improvement-plan- of fax increases arising from certain property improvements. Additionally, a new incentive program is proposed fo assist with the update.as�x upfront costs associated with the creation of standalone and accessory affordable rental housing units within the Municipality. University of Guelph • Innovative best practices fo foster sustainable tourism in Ontario's rural communities. Tourism Collaborative. . Tourism has been a driving force for hybrid economy that presents (2015). Innovative Best significant economic, social, environmental development opportunities Practices fo Foster for the province. Sustainable Tourism in • Development of rural tourism based on natural and cultural amenities is Ontario's Rural viewed as a promising strategy for creating more diversified economy. Communities. Retrieved from hffps://www.uoguelph. ca/I a n q/s if es/d efa u If/f i t es/OMAFRA%20lnnova five%20Besf%2OPracfic es%20fo%20Fosfer%20 Sustainable%20%20To urism%20in%200nfari os%20Rural%2OComm unities%20%281%29.c ompressed.pdf CBRE APPENDIX A Page 175 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 N. Barry Lyon South Georgian Bay Tourism Labour Supply Task Force. • Workforce strategy based on the need to provide workforce with Consultants Limited. attainable housing. (2018). South • Potential impacts include negative impact on municipal/regional tourism Georgian Bay Tourism brand leading to potential decline in visitation and impact on local and Industry Workforce regional economy, inability to recruit necessary workforce, particularly Housing Research and younger workers could lead to labour shortage. Are tourism-related jobs seasonal? Workers may have an issue finding Business Case —South housing to suit their needs in a shorter timeframe. Georgian Bay Tourism • Consider the supply of entry-level housing, challenges and/or Labout Supply Task opportunities related to rental housing development. • What are attainability benchmarks? Force. Retrieved from Consider Blue Mountain Resort, which offers a small amount of https://www.collingwood. • employee housing in close proximity to Blue Mountain Village. At peak ca/sites/default/files/docs times there are 172 beds available for Blue Mountain Resort employees. /Economic- • Limited supply of purpose-built rentals in South Georgian Bay. Development/final-bmva- tourism-workforce- attainable-housing- strategy-iuly-2018.pdf Dufferin County& • Dufferin County Economic Development Tourism Strategy (2021-2026). • Alignment (County and Township of Oro-Medonte) with tourism assets, Bannikin Travel and e.g., nature, agrotourism, food and drink, etc. Tourism. (2020). • Further, there is an evolving consciousness surrounding diversity and Dufferin County inclusion, shifting consumer priorities to businesses that hold these values Tourism Strategy & paramount to operations. This trend is expected to guide travel spending and destination selection among Dufferin County's target markets—from Action Plan (2012- the GTA in particular—with an opportunity for destinations to appeal to 2026). Retrieved from the socially conscious traveller. https://—.dufferincount • Tourism development cannot happen in a vacuum; not only does it y.ca/sites/default/files/ec depend on the active and sincere involvement of the community and onomic%20development/ stakeholders, it must also be a priority amongst all levels of municipal tourism/Links- staff & government. The skills and resources of various municipal porf.p functions (i.e., Public Works) are necessary to offering a seamless visitor Dufferi y-Bannikin- experience. Promoting internal understandings of tourism's benefits, FinalReort.pdf hosting open conversations and including tourism leadership in broader planning discussions all contribute to sector success. • A tourism asset should not be considered visitor-ready unless the infrastructure available supports a seamless local interaction from start to finish. Having elements in place such as adequate parking, public restrooms, water stations, and bike racks (to name a few) remove barriers to access to visitors and support the provision of positive destination engagement. • Recommendations and Action Plan include: o Align with Public Works to discuss a redistribution of responsibilities as it relates to the Dufferin County Forest, ensuring proper vision and support is available to develop the Forest into a market-ready tourism asset. o Develop the visitor experience at Dufferin County Forest—Main Tract, through several identified actions (see document). o Develop the visitor experience for fishing in local rivers. CBRE APPENDIX �. Page 176 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... Page 177 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 ORO-MEDONTE TOURISM ASSET INVENTORY Asset Type Asset Subtype Name Address Accommodations Bed and Breakfast Brookview Bed & Breakfast 1351 Line 2 North Accommodations Bed and Breakfast CastleView Inn Bed &Breakfast 432 Line 5 South Accommodations Bed and Breakfast Hackney Horse Bed &Breakfast 3276 Penetanguishene Rd. Oro- Medonte, Ontario L4M8Y4 Accommodations Bed and Breakfast The Ridge Bed &Breakfast 8 Nevis Ridge Dr, Hawkestone Accommodations Bed and Breakfast The Verandahs Bed and Breakfast 4 Palm Beach Rd By the Lake Accommodations Bed and Breakfast Valley Croft 754 Horseshoe Valley Rd W, Coldwater Accommodations Bed and Breakfast Water's Edge Bed & Breakfast 2679 Lakeshore Road East Accommodations Bed and Breakfast Ye Old Country Store Inn 1494 15 16 Sideroad E Accommodations Campground/ Bass Lake Provincial Park 1068 Line 15 N Cottage/RV Park Accommodations Campground/ Glen Oro Farms - Eco-Retreat 2574 Line 10 N Cottage/RV Park Accommodations Campground/ Heidi's Camp &Trailer Park (Private 3982 Highway 11 South Cottage/RV Park Campground) Accommodations Campground/ M&E Shady Rest Cottages 233 Lakeshore Rd.West, R.R.#1 Cottage/RV Park Oro-Station Accommodations Campground/ Oro Family Campground 3096 Highway 11 South Cottage/RV Park Accommodations Resort Horseshoe Valley Resort 1 101 Horseshoe Valley Road Adventure&Outdoor Activities Golf Braestone Golf Club 3000 Line 11 N Hawkestone Adventure&Outdoor Activities Golf Heritage Hills Golf Club 367 Line 1 South Adventure&Outdoor Activities Golf Orillia Golf and Country Club 3000 Line 11 North Adventure&Outdoor Activities Golf Settler's Ghost Golf Club 3421 Line 1 N Adventure&Outdoor Activities Golf Shanty Bay Golf and Country Club 322 Line 2 North Adventure&Outdoor Activities Golf Simoro Golf Links 1045 Penetanguishene Rd Adventure&Outdoor Activities Golf Trehaven Golf and Country Club 135 Line 10 South Adventure& Other Segway Adventures at Horseshoe 1 101 Horseshoe Valley Road Outdoor Activities Resort Adventure& Other SMART Adventures 1 101 Horseshoe Valley Road Outdoor Activities West Adventure&Outdoor Activities Other TreeTop Trekking 1 101 Horseshoe Valley Rd Adventure&Outdoor Activities Other Windrift Kennel Dog Sledding 5753 8 Line N,Moonstone Adventure&Outdoor Activities Ski/Snowboard Horseshoe Valley Resort 1 101 Horseshoe Valley Road Adventure& Ski/Snowboard Mount St Louis Moonstone Ski 24 Mt St Louis Rd W Outdoor Activities Resort Adventure&Outdoor Activities Ski/Snowboard The Heights Ski &Country Club 1 106 Horseshoe Valley Rd W Adventure&Outdoor Activities Ski &Bike Hardwood Ski & Bike 402 Old Barrie Rd W CBRE APPENDIX is Page 178 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 Agri Eco Tourism Animal/Equestrian Big Curve Acres Farm 65 Line 11 N Agri Eco Tourism Animal/Equestrian Davidson Estate Alpacas Hillsdale Agri Eco Tourism Animal/Equestrian Glen Oro Farms - Equestrian & 2574 Line 10 N Trail Rides Agri Eco Tourism Animal/Equestrian Rolling Sands Percherons' Oro- 2251 Line 4 North Medonte farm Agri Eco Tourism Brewery/Winery Heritage Estate Winery&Cidery 421 Penetanguishene Rd Agri Eco Tourism Brewery/Winery Quayle's Brewery 4567 12 Line N, Coldwater Agri Eco Tourism Farmers Market or Bass Lake Farms Bass Lake Side Rd E Roadside Stand Agri Eco Tourism Farmers Market or Braestone Farm Markets 3288 Line 9 N, Coldwater Roadside Stand Agri Eco Tourism Farmers Market or Brown's Farm 1809 Penetanguishene Road Roadside Stand Agri Eco Tourism Farmers Market or Century Stone Farm 2744 10 Line N, Hawkestone Roadside Stand Agri Eco Tourism Farmers Market or Freskiw Farm Produce 3207 12 Hwy&4500 Hwy 11 S Roadside Stand Agri Eco Tourism Farmers Market or Oro-Medonte Chamber Farmers' 80 Sideroad 15 & 16 E, Oro Roadside Stand Market(@Oro Fairgrounds) Station Agri Eco Tourism Farmers Market or Our Farm Store - 1876 Heritage 1929 Penetanguishene Rd Roadside Stand Farms Inc. Agri Eco Tourism Market&Family Chappell Farms 617 Penetanguishene Rd Agri Eco Tourism U-Pick/Grower/Producer Anderson Produce 3 Burnett St Agri Eco Tourism U-Pick/Grower/ Bear Pen Flower Farm 3498 11 Line N, Coldwater Producer Agri Eco Tourism U-Pick/Grower/ Bombshell Blooms - Sunflower Field 137 Line 9 S Hawkestone Producer & Flower Farm Agri Eco Tourism U-Pick/Grower/ Coulson Ridge Farm 82 Horseshoe Valley Rd E Producer Agri Eco Tourism U-Pick/Grower/ Ego's Farm Market and 596 Horseshoe Valley Rd East Producer Greenhouses Agri Eco Tourism U-Pick/Grower/ Fifty Acre Garden 3682 Line 11 North Producer Agri Eco Tourism U-Pick/Grower/ Hutchinson Maple Syrup 2217 5 Line N, Oro Station Producer Agri Eco Tourism U-Pick/Grower/ Integrated Farms 5091 Line 10 N Coldwater Producer Agri Eco Tourism U-Pick/Grower/ Johnstone's Sweet Corn 5144 Line 9 North Producer Agri Eco Tourism U-Pick/Grower/ McBride's Organic Farm 1432 Line 8 N Oro-Medonte Producer Agri Eco Tourism U-Pick/Grower/ McCutcheon's Maple Syrup 3983 Line 9 N Producer Agri Eco Tourism U-Pick/Grower/ McNiven Farms 2943 Line, 7 Line N Producer Agri Eco Tourism U-Pick/Grower/ Newman Farms 3593 Line 11 North Horseshoe Producer Valley Road Agri Eco Tourism U-Pick/Grower/ Say Cheese 6353 Line 4 N,Midland Producer Agri Eco Tourism U-Pick/Grower/ Shaw's Catering &Maple Syrup 493 Oro-Medonte Line 14 S Producer Agri Eco Tourism U-Pick/Grower/ Steamy Kettle Maple Syrup 3145 Penetanguishene Rd Producer Agri Eco Tourism U-Pick/Grower/ Sugar Sweet Farms 1558 Line 5 N, RR 1 Oro Station Producer C BR E Page 179 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 Agri Eco Tourism U-Pick/Grower/ Sunningdale Farms 354 Line 8 South Producer Arts&Culture Historic or Heritage Black Settlement in Oro Township 1645 Line 3 N. Site Arts&Culture Historic or Heritage Historic Hawkestone (Hodges 372 Line 11 South Site Landing) Arts&Culture Historic or Heritage Jack(John Moor) Brewis 1071 Line 2 South Site Arts&Culture Historic or Heritage Old Coldwater Road Plaque 9289 Highway 12 Site Arts&Culture Historic or Heritage Oro-African Church 1645 3 Line N,Shanty Bay Site Arts&Culture Historic or Heritage Regan House Line 15 North at Old Barrie Road Site Arts&Culture Historic or Heritage Site of Cahiague Native Village Site Arts&Culture Historic or Heritage The Honourable Ernest Charles 669 Penetanguishene Rd Site Drury Arts&Culture Historic or Heritage The Site of the Village of 285 Shanty Bay Rd Site Kempenfelt Event Facility Chalet&Sport Hardwood Ski & Bike 402 Old Barrie Rd W Eve nts Event Facility Hotel/Motel/Resort Horseshoe Valley Resort 1 101 Horseshoe Valley Road Event Facility Hotel/Motel/Resort Valley Croft 754 Horseshoe Valley Rd W, Coldwater Event Facility Outdoor Burls Creek Event Grounds 134 Line 8 S Nature Park/Simcoe Arbour-Simcoe County Forest County Forest Nature Park/Simcoe Bayview Memorial Park County Forest Nature Park/Simcoe Brown - Simcoe County Forest County Forest Nature Park/Simcoe Crawford - Simcoe County Forest County Forest Nature Park/Simcoe Hutchinson - Simcoe County Forest County Forest Nature Park/Simcoe Johnson - Simcoe County Forest County Forest Nature Park/Simcoe Oro- Simcoe County Forest County Forest Nature Park/Simcoe Rogers- Simcoe County Forest County Forest Nature Park/Simcoe Scales Nature Park County Forest Nature Park/Simcoe Schumacher- Simcoe County County Forest Forest Nature Park/Simcoe Strachan - Simcoe County Forest 1 County Forest Nature Park/Simcoe Sutherland -Simcoe County Forest County Forest Nature Park/Simcoe Walsh -Simcoe County Forest County Forest Nature Park/Simcoe Woods - Simcoe County Forest County Forest Nature Sport Facility Copeland Forest Ingram Rd, Hillsdale Nature Trails&Cycle Algonquin Trail Routes CBRE � I; Page 180 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 Nature Trails&Cycle Bass Lake Beauty 4th Line and Bass Lake Sideroad Routes Nature Trails&Cycle Canopy Cruising 4 Line N &Bass Lake Side Rd W Routes Nature Trails&Cycle Copeland Forest Trails Ingram Rd, Hillsdale Routes Nature Trails&Cycle Hills of Oro Medonte 17 Henry Ball Court Routes Nature Trails&Cycle Homestead Traill Routes Nature Trails&Cycle Homestead Trai12 Routes Nature Trails&Cycle Lake Country Oro-Medonte Rail Routes Trail Nature Trails&Cycle Sugarbush Trail (Part of Scout Valley Trail) Routes Organized Cycle Club Cycle Simcoe 110 Highway 26,Midhurst Programming Organized Cycle Club Hardwood Ski &Bike 402 Old Barrie Rd W Programming Organized Cycle Club Simcoe County Mountain Biking PO Box 144 Oro Programming Club Organized Organized Tours Humdinger Bicycle Tours 2379 Old Barrie Road East Programming Organized Summer Camp/ Youth Leadership Camps Canada 498 Moon Point Beach Dr Programming Day Camp Restaurants & Restaurant/Bar Crazy Horse Sports Bar&Grill 1 101 Horseshoe Valley Rd W, Bars Barrie, ON L4M 4Y8 Restaurants & Restaurant/Bar Da Vinci's Gate (@ Airport) 224 Line 7 North LOL 2E0 Bars Restaurants & Restaurant/Bar El Toro Smokehouse 2921 ON-1 1,Oro Station, ON Bars LOL 2E0 Restaurants & Restaurant/Bar HQ Taphouse 3239 Penetanguishene Road Bars Restaurants & Restaurant/Bar Inn Stakehouse Horseshoe Valley 1 101 Horseshoe Valley Road Bars Restaurants & Restaurant/Bar Loobies Restaurant 2066 Horseshoe Valley Rd. Barrie, Bars Ontario L4M4Y8 Restaurants & Restaurant/Bar Quayle's Brewery 4567 12 Line N, Coldwater Bars Restaurants & Restaurant/Bar Settler's Ghost Golf Club 3421 Line 1 N Bars Restaurants & Restaurant/Bar Shaw's Catering &Maple Syrup 493 Oro-Medonte Line 14 S Bars Restaurants & Restaurant/Bar The Ktchn 3000 Line 11 N Hawkestone Bars Restaurants & Restaurant/Bar The Lovely Tea House - Tea Room 2449 Hwy 11 and Line 5 ORO Bars Retail Boutique/Craft/Gift Art on Stone 8 Fairway Court - Horseshoe Valley Retail Boutique/Craft/Gift Barn to be Wild 8936 Highway 12 Retail Boutique/Craft/Gift Brierley Pottery 55 Ridge Road West Oro Station Retail Boutique/Craft/Gift Chelsea Chocolates 3239 Penetanguishene Rd Retail Boutique/Craft/Gift Dwellings 2093 Horseshoe Valley Rd W Retail Boutique/Craft/Gift Grandpa's Horse Stable Antiques & 343 Horseshoe Valley Road Collectibles CBRE Page 181 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 Retail Boutique/Craft/Gift Horseshoe Valley Trading 2093 Horseshoe Valley Rd Company Retail Boutique/Craft/Gift Martin House Art 299 Penetanguishene Road Retail Boutique/Craft/Gift North Bound Rustic 1585 Highway 11 North,Shanty Bay Retail Boutique/Craft/Gift Pine Merchants 934 Horseshoe Valley Road E Retail Boutique/Craft/Gift Regard sur le Pass6 Antiques, Gifts 883 Horseshoe Valley Road East and Collectibles Retail Boutique/Craft/Gift Stone Cottage Crafts Valley Dr Retail Boutique/Craft/Gift The Lovely Tea House - Farmhouse 2449 Hwy 11 and Line 5 ORO Shop Retail Boutique/Craft/Gift The Whistle Stop Pet Shop 3571 Penetanguishene Road Retail Outdoor Sporting Hardwood Ski & Bike 402 Old Barrie Rd W Goods Retail Outdoor Sporting Jacob's Bait&Tackle 5367 Highway 11 Goods Spa Wellness Spa Amba Health & Beauty Spa 1 101 Horseshoe Valley Road Spa Wellness Spa Vetta Nordic Spa 3210 Line,3 Line N Water Beach Memorial Beach and Park 687 Lakeshore Road E. (Bayview) Water Boating Carthew Bay Wharf 2804 Lakeshore Rd East Water Boating Hawkestone Yacht Club 215 Mill St, Hawkestone Water Boating Hawkstone Pier 621 Line 11 South Water Boating Oro-Medonte Boat Launch (Line 2 1174 Line 2 South South) Water Boating Oro-Medonte Boat Launch (Line 9 900 Line 9 South South Oro Station) Water Lake/River Bass Lake Water Lake/River Lake Simcoe C®R E Page 182 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... Page 183 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 ASSUMPTIONS AND LIMITING CONDITIONS 1. CBRE Limited. through its appraiser (collectively, "CBRE") has inspected through reasonable observation the subject property. However, if is not possible or reasonably practicable to personally inspect conditions beneath the soil and the entire inferior and exterior of the improvements on the subject property. Therefore, no representation is made as to such matters. 2. The report, including its conclusions and any portion of such report (the "Report"), is as of the date set forth in the letter of transmittal and based upon the information, market, economic, and property conditions and projected levels of operation existing as of such date.The dollar amount of any conclusion as to value in the Report is based upon the purchasing power of the Canadian Dollar on such date. The Report is subject to change as a result of fluctuations in any of the foregoing. CBRE has no obligation to revise the Report to reflect any such fluctuations or other events or conditions which occur subsequent to such date. 3. Unless otherwise expressly noted in the Report, CBRE has assumed that: (i) Title to the subject property is clear and marketable and that there are no recorded or unrecorded matters or exceptions to title that would adversely affect marketability or value. CBRE has not examined title records (including without limitation liens, encumbrances, easements, deed restrictions, and other conditions that may affect the title or use of the subject property) and makes no representations regarding title or its limitations on the use of the subject property. Insurance against financial loss that may arise out of defects in title should be sought from a qualified title insurance company. (ii) Existing improvements on the subject property conform to applicable local, provincial, and national federal building codes and ordinances, are structurally sound and seismically safe, and have been built and repaired in a workmanlike manner according to standard practices; all building systems (mechanical/electrical, HVAC, elevator, plumbing, etc.) are in good working order with no major deferred maintenance or repair required; and the roof and exterior are in good condition and free from intrusion by the elements. CBRE has not retained independent structural, mechanical, electrical, or civil engineers in connection with this appraisal and, therefore, makes no representations relative to the condition of improvements. CBRE appraisers are not engineers and are not qualified to judge matters of an engineering nature, and furthermore structural problems or building system problems may not be visible. If is expressly assumed that any purchaser would, as a precondition to closing a sale, obtain a satisfactory engineering report relative to the structural integrity of the property and the integrity of building systems. (iii) Any proposed improvements, on or off-site, as well as any alterations or repairs considered will be completed in a workmanlike manner according to standard practices. (iv) Hazardous materials are not present on the subject property. CBRE is not qualified to defect such substances. The presence of substances such as asbestos, urea formaldehyde foam insulation, contaminated groundwater, mold, or other potentially hazardous materials may affect the value of the property. (v) No mineral deposit or subsurface rights of value exist with respect to the subject property, whether gas, liquid, or solid, and no air or development rights of value may be transferred. CBRE has not considered any rights associated with extraction or exploration of any resources, unless otherwise expressly noted in the Report. (vi) There are no contemplated public initiatives, governmental development controls, rent controls, or changes in the present zoning ordinances or regulations governing use, density, or shape that would significantly affect the value of the subject property. (vii) All required licenses, certificates of occupancy, consents, or other legislative or administrative authority from any local, provincial, nor national government or private entity or organization have been or can be readily obtained or renewed for any use on which the Report is based. CBRE APPENDIX C Page 184 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 (viii)The subject property is managed and operated in a prudent and competent manner, neither inefficiently or super-efficiently. (ix) The subject property and its use, management, and operation are in full compliance with all applicable federal, provincial, and local regulations, laws, and restrictions, including without limitation environmental laws, seismic hazards, flight patterns, decibel levels/noise envelopes, fire hazards, hillside ordinances, density, allowable uses, building codes, permits, and licenses. (x) The subject property is in full compliance with the Disabilities Act of the province. CBRE is not qualified to assess the subject property's compliance with the Province's Disabilities Act, notwithstanding any discussion of possible readily achievable barrier removal construction items in the Report. (xi) All information regarding the areas and dimensions of the subject property furnished to CBRE are correct, and no encroachments exist. CBRE has neither undertaken any survey of the boundaries of the subject property nor reviewed or confirmed the accuracy of any legal description of the subject property. Unless otherwise expressly noted in the Report, no issues regarding the foregoing were brought to CBRE's attention, and CBRE has no knowledge of any such facts affecting the subject property. If any information inconsistent with any of the foregoing assumptions is discovered, such information could have a substantial negative impact on the Report. Accordingly, if any such information is subsequently made known to CBRE, CBRE reserves the right to amend the Report, which may include the conclusions of the Report. CBRE assumes no responsibility for any conditions regarding the foregoing, or for any expertise or knowledge required to discover them. Any user of the Report is urged to retain an expert in the applicable field(s) for information regarding such conditions. 4. CBRE has assumed that all documents,data and information furnished by or behalf of the client, property owner, or owner's representative are accurate and correct, unless otherwise expressly noted in the Report. Such data and information include,without limitation, numerical street addresses, lot and block numbers, Assessor's Parcel Numbers, land dimensions, square footage area of the land, dimensions of the improvements, gross building areas, net rentable areas, usable areas, unit count, room count, rent schedules, income data, historical operating expenses, budgets, and related data. Any error in any of the above could have a substantial impact on the Report.Accordingly, if any such errors are subsequently made known to CBRE, CBRE reserves the right to amend the Report, which may include the conclusions of the Report. The client and intended user should carefully review all assumptions, data, relevant calculations, and conclusions of the Report and should immediately notify CBRE of any questions or errors within 30 days after the date of delivery of the Report. 5. CBRE assumes no responsibility (including any obligation to procure the same) for any documents, data or information not provided to CBRE, including without limitation any termite inspection, survey or occupancy permit. 6. All furnishings, equipment and business operations have been disregarded with only real property being considered in the Report, except as otherwise expressly stated and typically considered part of real property. 7. Any cash flows included in the analysis are forecasts of estimated future operating characteristics based upon the information and assumptions contained within the Report. Any projections of income, expenses and economic conditions utilized in the Report, including such cash flows, should be considered as only estimates of the expectations of future income and expenses as of the date of the Report and not predictions of the future. Actual results are affected by a number of factors outside the control of CBRE, including without limitation fluctuating economic, market, and property conditions. Actual results may ultimately differ from these projections, and CBRE does not warrant any such projections. 8. The Report contains professional opinions and is expressly not intended to serve as any warranty, assurance or guarantee of any particular value of the subject property. Other appraisers may reach different conclusions as to the value of the subject property. Furthermore, market value is highly related to exposure time, promotion effort, terms, motivation, and conclusions surrounding the offering of the subject property. The Report is for the sole purpose of providing the intended user with CBRE's CBRE APPENDIX C Page 185 of 372 8.b) Presentation by Jennifer Whitley, Coordinator, Economic Development... ORO-MEDONTE TOURISM GAP ANALYSIS & POLICY RECOMMENDATIONS NOVEMBER 29, 2021 independent professional opinion of the value of the subject property as of the date of the Report. Accordingly, CBRE shall not be liable for any losses that arise from any investment or lending decisions based upon the Report that the client, intended user, or any buyer, seller, investor, or lending institution may undertake related fo the subject property, and CBRE has not been compensated fo assume any of these risks. Nothing contained in the Report shall be construed as any direct or indirect recommendation of CBRE fo buy, sell, hold, or finance the subject property. 9. No opinion is expressed on matters which may require legal expertise or specialized investigation or knowledge beyond that customarily employed by real estate appraisers. Any user of the Report is advised fo retain experts in areas that fall outside the scope of the real estate appraisal profession for such matters. 10. CBRE assumes no responsibility for any costs or consequences arising due fo the need, or the lack of need, for flood hazard insurance. 1 1. Acceptance or use of the Report constitutes full acceptance of these Assumptions and Limiting Conditions and any special assumptions set forth in the Report. If is the responsibility of the user of the Report fo read in full, comprehend and thus become aware of all such assumptions and limiting conditions. CBRE assumes no responsibility for any situation arising out of the user's failure fo become familiar with and understand the same. 12. The Report applies fo the property as a whole only,and any pro ration or division of the title info fractional interests will invalidate such conclusions, unless the Report expressly assumes such pro ration or division of interests. 13. The allocations of the total value estimate in the Report between land and improvements apply only fo the existing use of the subject property. The allocations of values for each of the land and improvements are not intended fo be used with any other property or appraisal and are not valid for any such use. 14. The maps, plats, sketches, graphs, photographs, and exhibits included in this Report are for illustration purposes only and shall be utilized only fo assist in visualizing matters discussed in the Report. No such items shall be removed, reproduced, or used apart from the Report. 15. The Report shall not be duplicated or provided fo any unintended users in whole or in part without the written consent of CBRE, which consent CBRE may withhold in its sole discretion. Exempt from this restriction is duplication for the infernal use of the intended user and its attorneys, accountants, or advisors for the sole benefit of the intended user. Also exempt from this restriction is transmission of the Report pursuant fo any requirement of any court, governmental authority, or regulatory agency having jurisdiction over the intended user, provided that the Report and its contents shall not be published, in whole or in part, in any public document without the written consent of CBRE, which consent CBRE may withhold in its sole discretion. Finally, the Report shall not be made available fo the public or otherwise used in any offering of the property or any security, as defined by applicable law. Any unintended user who may possess the Report is advised that if shall not rely upon the Report or its conclusions and that if should rely on its own appraisers, advisors and other consultants for any decision in connection with the subject property. CBRE shall have no liability or responsibility fo any such unintended user. CBRE APPENDIX C Page 186 of 372 • I - _ _ I • I CBRE VALUATION & ADVISORY SERVICES FRAN HOHOL, CMC Senior Director CBRE Tourism & Leisure Group Valuation & Advisory Services Phone: 647-943-3743 www.cbre.com/vas _CBRE 10.a) DS2021-185, Andy Karaiskakis, Senior Planner re: County of Simcoe,... Township o}- Report 0 Proud Heritage, Exciting Future Report No. To: Prepared By: DS2021-185 Council Andy Karaiskakis, Senior Planner Meeting Date: Subject: Motion # December 8, 2021 County MCR Update Roll #: R.M.S. File #: D09 42003 Recommendation Requires Action For Information Only It is recommended that: 1. That Report DS2021-185 be received and adopted; 2. That the County of Simcoe be advised of the Township's on going interest in being informed throughout the County's Municipal Comprehensive Review (MCR) process and the Township's request for further discussions on the County's Lands Needs Assessment (LNA) and Natural Heritage System (NHS) mapping; 3. That staff continue to monitor the County of Simcoe MCR process and its implications on the Township of Oro-Medonte and report back to Council as necessary. Background: Council received, at its February 24, 2021 Council meeting, a presentation from Watson & Associates Economists Ltd and Dillon Consulting Limited regarding the Township's Employment Land Strategy. This presentation is publically available through the Township's website. Council passed the following motion: 1 . That the presentation provided by Jamie Cook, Managing Partner and Director, Land Economics, Watson & Associates Economists Ltd; Justine Giancola, Associate, Dillon Consulting Limited; and Jennifer Whitley, Coordinator, Economic Development/Communications re: Employment Land Strategy be received and adopted. Development Services December 8, 2021 Report No. DS2021-185 Pagel of 6 Page 188 of 372 10.R0DS2021-185 gqndv Karaiskakis, Senior Planner re: County of Simcoe,... 2. That the ployment Land Strat gy and associated recommendations be used to inform future plans, policy direction and decisions. The ELS report and the recommendations were intended to inform the Township's Official Plan Review/Update process that is currently underway in terms of the need for additional Employment Lands and their preferred locations for designation through the Township's Update process. A key objective of the ELS report was to assess the Township's long-term employment land needs to the year 2051, while also considering the adequacy and marketability of the Township's "market-ready" employment lands within the near term. On October 1 , 2021 , the County of Simcoe released their preliminary results of the County's Land Needs Assessment (LNA), which is a key component of their Municipal Comprehensive Review (MCR) to determine the most appropriate location for long-term growth and how much land will be required to accommodate this growth in the County. These results provides detailed growth forecasts and LNA background material for each of the 16 lower-tier municipalities in the County. The LNA information specific to the Township of Oro-Medonte is provided in Attachment 1. The County has also released a draft report and mapping of the Natural Heritage System for the Growth Plan as part of the County's MCR, which is available through the County of Simcoe MCR web page. In support of the policies of the Growth Plan, the Province has mapped a Natural Heritage System (NHS) as a long-term approach to planning for the protection of the Greater Golden Horseshoe's natural heritage and biodiversity. According to policies of the Growth Plan, municipalities are required to incorporate the Growth Plan NHS mapping and policies within Official Plans. The County has released refined mapping of the Province's NHS for the Growth Plan and has provided criteria on what qualifies to refine the NHS mapping; they are- 1 . Minor, technical adjustments (to account for distortion from map projections, discrepancies based on map scales); 2. Addition of natural features continuous with the boundary of the provincially mapped NHS (in these cases the NHS will be extended to include a 30 metre vegetation protection zone beyond the edge of the feature); 3. Removal of small portions of the provincial NHS where there is built-up impervious development or infrastructure (this does not apply to individual properties or houses outside of a registered plan of subdivision); and, 4. Removal of small, isolated portions of the NHS that protrude from the Greenbelt Plan boundary or settlement areas provided these areas have no natural features and are not connected to the larger provincial NHS. Development Services December 8, 2021 Report No. DS2021-185 Page 2 of 6 Page 189 of 372 - coe,... Analysis: The County, like Oro-Medonte, is obligated to update its Official Plan to bring it into conformity with the Growth Plan, particularly how it must plan to accommodate forecasted growth to 2051. Through the MCR process, consultants for the County of Simcoe are conducting the relevant technical components that would inform the County OP Update. As part of this MCR process one of the studies that the County undertook was the LNA and the preliminary results were posted onto the County's website on October 1 , 2021 . The County LNA concluded the following: • The County has been divided into two "regional market areas" (RMAs) for LNA purposes: o A Southern RMA where growth is occurring faster and where there are strong housing market and economic connections to Barrie and the GTA; these municipalities include Essa, New Tecumseth, Innisfil, Bradford West Gwillimbury and Adjala-Tosorontio; o A Northern RMA where growth is more moderate and concentrated in the established urban centres of Collingwood, Midland, Penetanguishene and Wasaga Beach. Oro-Medonte is included in the Northern RMA. • Growth is forecast to be slower in municipalities that exhibit a more rural character, such as Oro-Medonte. • The LNA establishes intensification targets for each lower-tier municipality that result in a new County-wide intensification target of 36%; the proposed intensification target rate for Oro-Medonte is 0%. • The LNA also establishes density targets in designated greenfield areas (undeveloped lands but are designated for urban land uses in an Official Plan) so that it achieves a minimum density target of 40 residents and jobs combined per hectare; the proposed density target for Oro-Medonte is 45. • The LNA identifies that the Township has a housing supply shortfall of 804 residential units to achieve Growth Plan 2051 population growth conformity. • The LNA identifies that the Township has surplus of employment lands supply of 46.7 hectares. The Township's Employment Land Strategy (ELS) discussed above noted that the supply of vacant employment lands, as well as the opportunities to accommodate intensification, fall short of accommodating the employment lands demand to 2051. The ELS concluded that the Township would need to designate an additional 83 gross hectares (205 gross acres) of employment lands to accommodate the employment lands forecast to 2051. The ELS also identified a number of potential new Employment Areas adjacent to and along Highway 11 with two potential Employment Area expansion locations Development Services December 8, 2021 Report No. DS2021-185 Page 3 of 6 Page 190 of 372 10.a DS2021-185 And Karaiskaki Senior Planner re: Count of Simcoe ... recommended as the best suited to ations for the ownship to prioritize and Y ' consideration for designation in the OP Update process. These strategic directions and policy recommendations contained in the ELS have assisted the Township in effectively managing its supply of employment lands over the long term by aligning these directions and recommendations into the new Official Plan Update. There are significant discrepancies between the County's LNA Report and the Township's ELS that account for the employment land surplus of 46.7 ha (County LNA) versus employment land shortfall of 83 ha (Township ELS). It should also be noted that the Township's ELS Report was completed at the end of 2020/beginning 2021 which did not factor in the County's purchase of 87 ha of land adjacent to the airport as Staff were not aware of this property transaction during the completion of the ELS. The conclusion of the County's LNA will result in the Township not proceeding with designating additional employment lands through its Official Plan Review as outlined in the ELS Report, which may have a significant impact on the Township's long-term employment land needs to the year 2051. As detailed above, the County has released refined mapping of the Province's NHS for the Growth Plan and has provided criteria for refinements to the NHS mapping. Staff have reviewed the County's MCR Refined Mapping of the NHS as it applies to Oro- Medonte and have identified some recommended amendments to the proposed mapping. Given the County's timing for submissions being December 3, Township staff have submitted these recommended changes/comments to the County for their further consideration. The County was accepting comments on the draft Refined Mapping of the Natural Heritage System (NHS) for the Growth Plan and on the draft Land Needs Assessment (LNA) by December 3, 2021 ; as such Township staff have submitted comments to the County in advance of this report being presented to Council. Planning Staff are seeking additional discussions with the County regarding the LNA with their consultants and the consultants who completed the Township's ELS. It is anticipated additional comments following these discussions may need to be submitted to the County to further articulate the Township's position. Financial / Legal Implications / Risk Management: Any loss of employment lands or inability to designate additional employment lands will have a significant financial impact on the Township of Oro-Medonte. It is difficult at this early stage to determine an estimate on the financial loss and impact to the Township and its businesses. The County LNA should be obligated to assess the impacts of any loss of employment lands from a financial/fiscal/growth perspective. Development Services December 8, 2021 Report No. DS2021-185 Page 4 of 6 Page 191 of 372 - coe,... Policies/Legislation: Planning Act, R.S.O. 1990, c. P.13 Growth Plan 2020 County and Township Official Plans Corporate Strategic Goals: Prepare for Our Future Foster Safe and Inclusive Community Living & Business Growth Consultations: Director, Corporate Services Coordinator, Economic Development/Communications Watson & Associates Economists Ltd. Dillon Consulting Limited Attachments: Attachment 1 : County of Simcoe Draft Land Needs Assessment (LNA) — Oro-Medonte Conclusion: Planning Staff will to continue to monitor the County of Simcoe MCR and the Land Needs Assessment with respect to the potential impacts on the Township, including participating in discussions with the County and report to Council as needed. It is recommended that Council correspond with the County of Simcoe its interest in being informed at all stages of the County's Municipal Comprehensive Review process and request opportunity to discuss Township involvement in the Lands Needs Assessment. Respectfully submitted: Andy Karaiskakis, Senior Planner Approvals: Date Andria Leigh, Deputy CAO/Director, Development Services December 1 , 2021 Development Services December 8, 2021 Report No. DS2021-185 Page 5 of 6 Page 192 of 372 10.a� DS2021-1�$5, An��r Pra melds Senior Planrte�rAe: ou tdo°nte imcoe,... Attachment . County of imcoe a t an s eeds Assessment ( ) - v 2011 20,540 7,300 30 160 7,490 2016 21,560 1,020 1.0% 3.4% 7,760 20 210 7,990 500 2021 23,150 1,590 1.4% 3.7% 8,120 40 22G 8.380 390 2026 23,560 410 0.4% 1.4% 8,710 70 22G 9,000 620 2031 24,060 KID 0.4% 1.7% 9,200 100 220 9,520 520 2036 24,870 810 0.7% 2.4% 9,710 140 220 10,070 550 2041 25,510 640 0.5% 2.0% 10,150 IN 220 30,540 470 2046 26,380 870 0.7% 2.31 1(1,4. 200 220 10,86o 320 2051 27,040 660 0.5% 2.0% 10,710 220 220 11,150 290 2021-51 Grawth 3,890 o'5%11 1.6% 2,590 180 year Employment Sharp of Ernpl.ymentt By Typo Total Growth Annual Rate Growth Main,Off!-- Pop-R.I.t.d Ernp.Land Rural Total 2016 5,700 0 320 1,140 4,240 5,700 2021 5,900 200 0.7% 3.1% 0 460 1,160 4,280 5,900 2026 6,550 650 2.1% 5.1% 0 570 1,560 4,420 6,550 2031 7,160 610 1.8% 5.3% 0 69C 1,880 4,580 7.150 2036 7,800 640 1.7% 4.8% 0 840 2,220 4.750 7.810 2041 8,390 590 1.5% 4.5% 0 96C 2,560 4.870 8.390 2046 8.,990 600 1.4% 3.7% 0 1,140 2,910 4,940 8,990 2051 9,550 560 . I 0 1 19u 3,270 5,000 9,550 2021-51 Growth 3,650 1.6% 4.5'0 - 830 2,110 720 3,660 Unit Allocation(%) 9-0"0 09"0 0.0% o% Unit Allocation(#) o 0 0 0 - Supply Potential In Planning Process o 0 0 0 On Vacant Land o 0 0 0 _ Accessory Units 0 0 0 0 Total 0 0 0 0 Intensification Poten#ial Required IShortfalll 0 0 0 0 Unit Allocation(%) 0.0% 0,0% 0.0% 0% ■ ■ ■ U n it Allocation(#) 0 0 0 0 Supply Potential Long-Term Land Supply(ha) 28.5 In Planning Process o 0 0 0 On Vacant Land 0 0 0 0 Provincial Strategic Employment 123.5 Total 0 0 0 0 Area(ha) Unit Excess(Shortfall) 0 0 0 0 Total Land Supply(ha) 152.0 Unit Allocation(%) 79.996 9-4% 10.7% 100%Assumed Employment Land 20 Unit Allocation(#) 2,214 261 295 2,770 1)ensity(jobs/ha) Supply Potential Employment Land Capacity In Planning Process 1,342 158 179 1,679 (jobs) 3,040 On Vacant Land 230 27 31 287 Employment Land Employment 2.105 Total 1.572 185 210 1.966. Growth,2021-2051(jobs) Unit Excess(Shortfall) (642) (76) (86) (804) Market Hous in Mix(Accord in to Market Oemend): Sufficiency of Supply(ha) 4fi.7 g 8 94% 6% 0% 300% Housing Mix In Planning Process: 80% 9% 11% 100% Policy Housing Mix(Required to A.chic-Growth Plan): 80% 9% 11% 100% Development Services December 8, 2021 Report No. DS2021-185 Page 6 of 6 Page 193 of 372 10.b) DS2021-186, Andria Leigh, Deputy CAO/Director, Development Service... Township of Report r 0 Proud Heritage, Exciting Future Report No. To: Prepared By: DS2021-186 Council Andria Leigh, Deputy CAO/ Director, Development Services Meeting Date: Subject: Motion # December 8, 2021 Oro Station Auto Innovation Roll #: Park Subdivision and Site R.M.S. File #: 4346-010-003-32900 Plan Update (2020-SUB-01 D12 57956 and 4346-010-003- and 2020-SPA-26), Township D11 58936 33000 of Oro-Medonte Recommendation(s): Requires Action For Information Only It is recommended: 1 . That Report No. DS2021-186 be received and adopted. 2. That the Draft by-law to Delegate Plan of Subdivision and Condominium Approval Authority, being By-law 2021-133, be approved. 3. And that the applicant be advised of Council's decision under the Deputy CAO/Director, Development Services signature. Background: In September 2021, staff provided an update to Council regarding the status of the Draft Plan of Subdivision application (Report DS2021-148). This report identified there were a number of outstanding conditions required to be completed/cleared in order to provide final approval and registration to the subdivision. Staff and external agencies have also been reviewing detailed Site Plan submissions for the first Phase that includes the Pit Building/Pavilion and the sports track. On December 1 , 2021, Township staff received a request from the Developer's solicitor requesting the Township to make decisions on the Oro Station Automotive Innovation Park (AIP) plan of subdivision and site plan applications, which is the purpose of this report. A copy of this correspondence is attached (Schedule 1). Development Services December 8, 2021 Report No. DS2021-186 Page 1 of 14 Page 194 of 372 10.b) DS2021-186, Andria Leigh, Deputy CAO/Director, Development Service... Analysis: Since September 2021, Township staff and agencies have continued with the review to the various technical components associated with both the Plan of Subdivision and Site Plan applications including: detailed engineering design, cost estimates, stormwater management, servicing, and natural heritage. Approval of the Plan of Subdivision will essentially create 4 blocks of lands that will be the subject of further detailed design and Planning Act applications (Site Plan, Plan of Condominium). As such the Subdivision Agreement has been tailored to the form of approval being provided and identifies the requirements for further detailed development agreements for each of the blocks prior to further development approvals. Under the Planning Act, plan of subdivision approvals can be delegated to staff in order to streamline the approval, clearance, and registration processes. In August of 2002, Council delegated the approval authority for plans of subdivision/condominium to staff. By-law 2021-133 to be considered at the December 8, 2021 Council meeting carries forward this existing delegated authority but provides additional clarity on what was intended through the delegation by-law. The continued delegation of approvals and clearance by staff aligns with Provincial legislation to achieving efficiencies in the planning and development approvals process. In the event an applicant disagrees with the staff decision to approve/not approve a plan of subdivision or specific conditions, the applicant does have the ability to appeal to Council. The delegation by-law (draft By-law 2021-133) will provide staff with the ability to complete the approvals, execute the required agreements, and complete registration of the above noted plan of subdivision without the requirement to return to Council. With approval of the engineering drawings and cost estimate associated with the AIP plan of subdivision, Township staff can finalize the Subdivision Agreement for execution by the developer, ensure the posting of the required securities and can proceed to final approval and registration of the plan of subdivision, following approval of the delegation by-law. Oro Station Auto Innovation Park (AIP), is being developed in a unique policy regime that has created some challenges and delays in the planning processes. The subject lands are designated within an economic employment district in the Provincial Growth Plan, are subject to a Minister's Zoning Order (O. Reg 362/19) under the Planning Act, and are located within the Lake Simcoe watershed and subject to the Lake Simcoe Protection Plan (LSPP). This development is the first to be subject to amendments under the Conservation Authorities Act under Section 28.0.1 that required issuance of a permit with conditions to compensate on the ecological impacts from the development. The Township understands that earlier this year a Section 28.0.1 Permit was issued by the LSRCA and included an ecological offsetting/compensation payment of approximately $2.4 million through a compensation agreement. Development Services December 8, 2021 Report No. DS2021-186 Page 2 of 14 Page 195 of 372 10.b) DS2021-186, Andria Leigh, Deputy CAO/Director, Development Service... The various Provincial policies overlaying the development of this site have created challenges for the applicant, Township staff, and agencies in the development review process and application of the various Provincial policies associated with the Subdivision and Site Plan applications. As a result of the correspondence received from the developer's solicitor, additional input/guidance was received from the LSRCA (See Schedule 2), and a request for Provincial guidance was submitted by the Township on the approach being recommended by the LSRCA and the Township for conformity with the LSPP (see Schedule 3) in order to proceed forward with approvals of this development as requested. On December 6, 2021 the Township received confirmation from the Ministry of Municipal Affairs and Housing indicating their support for the approach to addressing conformity with the LSPP (see Schedule 4). This now provides both the LSRCA and the Township the required clarity to move forward on the approvals of the Subdivision and Site Plan applications. As of the writing of this report, Township staff are awaiting follow up comments from the LSRCA on the Site Plan application and Township staff have been communicating with the developer's consultant on the 3rd Engineering Submissions. Upon receipt of the final clearances internally and from the LSRCA, Township staff would be in a position to execute the necessary Site Plan agreement and proceed with the registration, as Site Plan Approval was delegated by Council most recently through By-law 2020-038. Financial / Legal Implications / Risk Management: Financial and legal/risk management are addressed through the provisions contained in the Subdivision Agreement and will also be further detailed in the Site Plan Agreement both of which will be registered on title of the property. Policies/Legislation: • Provincial Policy Statement, 2020 • A Place to Grow: Growth Plan for the Greater Golden Horseshoe (2020) • Lake Simcoe Protection Plan • Planning Act, R.S.O. 1990, c. P.13 Corporate Strategic Goals: The following Goals of the Plan are relevant to this application: Foster Safe and Inclusive Community Living & Business Growth Modernize Township Services Development Services December 8, 2021 Report No. DS2021-186 Page 3 of 14 Page 196 of 372 10.b) DS2021-186, Andria Leigh, Deputy CAO/Director, Development Service... Consultations: • Applicant • LSRCA • MMAH Attachments: Schedule 1: Cassels Correspondence Schedule 2: LSRCA Correspondence Schedule 3: Township Correspondence Schedule 4: MMAH Correspondence Conclusion: The applicant has requested the Township to make decisions on the Plan of Subdivision and Site Plan Applications. Upon adoption of the updated delegation of authority by-law for Plans of Subdivision, both the Plan of Subdivision and Site Plan Approval decisions will be executed by staff and will not require further approval from Council. In order to expedite future approvals, it is recommended that the Delegation of Subdivision/ Condominium Approvals (By-law 2021-133) be approved by Council. Respectfully submitted: Andria Leigh, RPP, Deputy CAO/ Director, Development Services Development Services December 8, 2021 Report No. DS2021-186 Page 4 of 14 Page 197 of 372 10.b) DS2021-186, Andria Leigh, Deputy CAO/Director, Development Service... Schedule 1: Cassels Correspondence Cassels December 1, 2021 Email: alelghAoro-medonte.ca ruukkiwi@cassels_cam Andria Leigh, Director, Development Services tel: 416.860-6613 Township of Oro-Medonte fax: 41 6.640.311 0 148 Line 7 South file # 52418-1 Oro-Medonte, ON L0L 2E0 Dear Ms. Leigh: Re: Oro Station Automotive Innovation Park Site Plan Application No 2020-SPA-26 to the Township of Ora-Medonte 225 and 401 Line 7 North, Pt of Lots 18 and 19, Concession 8, Township of Ora-Medonte We are writing to request that the Township make its decisions on the Oro Station Automotive Innovation Park("Oro Station") plan of subdivision and site plan applications. We understand you have delegated authority with respect to these approvals and that you are keeping Council informed of this important project. Our client acknowledges the strong and ongoing support for this project from the Township of Oro-Medonte, County of Simcoe, Lake Simcoe Region Conservation Authority("LSRCA")and the Province of Ontario and for the reasons that follow, it is our position that these approvals should now be granted. Oro Station is a provincial priority and any further delay puts this important development at risk. We acknowledge that navigating complicated requirements under the Planning Act; Places to Grow Act 2005, and the Lake Simcoe Protection Act, 2008 has created challenges and delayed the approval of the plan of subdivision and site plan for Block 2. Oro Station is being developed in a unique policy regime. It is located in an economic employment district identified in the Growth Plan for the Greater Golden Horseshoe, is subject to a site specific Minister's Zoning Order ("MZO")under the Planning Act and the new Conservation authorities Act provisions that expedite development permits on MZO lands and require compensation, and is adjacent to and directly impacted by the municipally owned Lake Simcoe Regional Airport regulated by the Government of Canada. We urge the Township and LSRCA, consulting with the Province as necessary, to work together to navigate these overlapping requirements. t:416 869 6300 Cassels Brock&Blackwell LLP t:416 360 8677 5ulte 2100,Scotla Plaza,40 King Street West ass e 1 r.co m Toronto,ON MSH 3C2 Canada Development Services December 8, 2021 Report No. DS2021-186 Page 5 of 14 Page 198 of 372 10.b) DS2021-186, Andria Leigh, Deputy CAO/Director, Development Service... Cassels Page 2 The Oro Station plan of subdivision application was deemed complete by the Township on July 8,2020. The site plan application was complete as of February 5,2021. Our client and its team have been involved in ongoing comprehensive discussions regarding both the subdivision application and the site plan application and understand that the Township is generally satisfied with the applications,supporting studies,and comments received subject only to some minor revisions to the site plan which will be submitted to you today under separate cover. The primary outstanding matter is with respect to the application of the Lake Simcoe Protection Plan("LSPP"), and the Township, LSRCA and Oro Station have been in discussions on how to confirm conformity of the Oro Station project with the LSPP. It is our position that the application of the LSPP policies in question was addressed through the$2.45 million compensation charge to be paid by Oro Station pursuant to section 28.0.1 of the Conservation Authorities Act.We acknowledge that some of the uncertainty exists because Oro Station is the first project in Ontario where compensation was charged under this new provision.There is overlap with certain LSPP policies and the implementation policies and practices adopted by the LSRCA and municipalities in particular(see below).This position is supported by the LSRCA policy context as follows- • The Phosphorus Offsetting Policy and the Wafer Balance Recharge Policy for the Lake Simcoe Protection Plan,were adopted by the LSRCA and endorsed by the Township and other municipalities around Lake Simcoe to implement portions of the LSPP,were adopted in 2017 and 2016 respectively, prior to subsections 28.0.1(24)and(25)of the Conservation Authorities Act coming into force. • During the development approval process, it is our understanding that the operational practice of the LSRCA,working with the Township and other municipalities not to levy multiple forms of compensation under their implementation policies. To ensure such policies are applied uniformly and fairly,where development on an MZO site results in compensation being paid under the Conservation Authorities Act,further compensation under other policies should not be payable_Such is the case with Caro Station. Further.we are pleased to report that on November 10,2021 the Ministry of Environment, Conservation and Parks issued an Environmental Compliance Approval for the industrial sewage, including sanitary sewage works and stormwater runoff for the Oro Station development. This important approval confirms that the water related infrastructure that will serve Oro Station meets the requirements of the Environmental Protection Act, that,amongst other things,is meant to protect Ontario's water bodies_ Finally,the municipally owned and federally regulated Lake Simcoe Regional Airport has impacted the Oro Station site. Challenges for the site have included the impact of past Airport grading on water flows,the requirement to remove certain features due to the current operation of the Airport,and the anticipated future need under federal regulations to remove site features when the Airport is further expanded. Whle our client acknowledges the importance of its Airport neighbour, the costs of development, including the amount paid in compensation, has been artificially increased due to the location of the property beside the Airport_ Development Services December 8, 2021 Report No. DS2021-186 Page 6 of 14 Page 199 of 372 10.b) DS2021-186, Andria Leigh, Deputy CAO/Director, Development Service... Cassels Page ?. In light of the foregoing,to fairly and appropriately advance the Oro Station development without any further delay,we respectfully request that you approve the plan of subdivision and endorse the following: 1. The Township of Oro-Medonte recognizes the commitment and efforts of the Oro Station Automotive Innovation Park to protect the Lake Simcoe watershed_ 2. The Oro Station Automotive Innovation Park development conforms With the Lake Simcoe Protection Plan_ The payment of$2.45 million in compensation under the Conservation Authorities Act for the development of the site satisfies the requirements of the Lake Simcoe Protection Plan. No additional ecological or environmental compensation charges should be imposed on the Oro Station development or site. 3. Oro Station will voluntarily take steps to work with the Township and LSRCA to further reduce impacts on the Lake Simcoe watershed. As the Oro Station development conforms with the LSPP,we request approval of the plan of subdivision as well as the site plan for Block 2. Our client sincerely thanks you and Township Council for your support and work to bring this world class development to the Township of Oro- Medonte and we wanted to commend staff on the excellent work you have undertaken to date. Yours truly, Cassels BrockL&Blackwell LLP Per. Raw,Uukki i Partner RUlnv cc: Robert Baldwin,Chief Administrative Officer,Lake Simcoe Region Conservation Authority Development Services December 8, 2021 Report No. DS2021-186 Page 7 of 14 Page 200 of 372 10.b) DS2021-186, Andria Leigh, Deputy CAO/Director, Development Service... Schedule 2: LSRCA Correspondence Lake Simcoe Region conservation authority www.LSRCA.on.ca December 2,2021 Via Email:aleigh@oro-medonte.ca Ms.Andria Leigh Deputy Chief Administrative Officer/Director,Development Services Township of Oro-Medonte 148 Line 7 South Oro-Medonte,ON LOL 2EO Dear Ms.Leigh: Re;Caro Station Automotive Innovation Park—Subdivision Application to the Township of Oro-Medonte I am writing in response to the letter sent to your attention on December 1,2021 from Ra ivo Uukkivi regarding the Oro Station Automotive Innovation Park(Oro Station)-Subdivision and Site Plan Applications. The Oro Station subdivision file is unique and the first of its kind that was provided an MZO that required adherence to amendments to the Conservation Authorities Act(CAA)under S.28.0.1.The MZO establishes the right of development for Oro Station.It is also clear that the Oro Station development is subject to aspects of the Lake Simcoe Protection Plan(LSPP). Notwithstanding the Planning Act,this development proposal is subject to two clear and distinct legislative requirements and processes.The first is compliance with S.28.0.1 of the CAA to ensure appropriate ecological compensation for areas to be developed that considered regulated lands under S.28 of the CAA and O.Reg.179/06.This ecological compensation aspect has been agreed upon and subsequently Oro Station was issued a permit by the Lake Simcoe Region Conservation Authority(Authority)in accordance with S.28.0.1 of the CAA. The second legislative requirement and process is addressing the LSPP.This is a separate and distinct requirement underthe LSPP,and subsequent policies adopted by the Authority to address these requirements are in effect.This includes potentially addressing both phosphorus and water balance offsetting where on or off-site implementation of mitigative measures are not viable. The Authority does recognize that this development proposal is unique,and the significant ecological compensation has been agreed u pon.The request made by the proponent to in essence exempt the development from further aspects of environmental compensation,while understandable,does not satisfy aspects of the LSPP.The Authority,having regard for the unique MZO status,ongoing and future development of the site,the significant ecological compensation and other related aspects,offers the following to satisfy requirements of the LSPP: 120 Bayview Parkway T 905,895,1281 Newmarket, Ontario UY 3W3 F 905.853.5881 Member of Conservation Ontario TF 1.800.465.0437 Development Services December 8, 2021 Report No. DS2021-186 Page 8 of 14 Page 201 of 372 10.b) DS2021-186, Andria Leigh, Deputy CAO/Director, Development Service... Lake 5imooe Region conservation authority Page 2 of 2 1. The Authority and the Township of Oro-Medonte continue to work with the proponent to identify opportunities in proposed and future development to increase infihration and reduce phosphorus at the source. 2. The proponent proactively consults with the Authority and the Township of Ora-Medonte as future development elements of the project move forward to explore maximum achievable environmental outcomes. 3. The proponent provides$400,000 in direct compensation to address aspects of phosphorus and water balance offsetting.This compensation,along with the previously agreed upon ecological compensation,will provide for significant remedial works to occur in the Lake Simcoe watershed in the Township of Oro- Medonte to further the objectives of the LSPP. The Authority trusts these requirements will be to the satisfaction of the Township of Oro-Medonte and the proponent.All other identified conditions outlined in the draft plan of subdivision ca n be addressed through the subsequent subdivision agreement between the proponent and the Township of Oro-Medonte,. On behalf of the Authority,I would like to extend my appreciation to Township of Oro-Medonte Council and staff as we evolved through this unique project and process. Sincerely, Rob Baldwin Chief Administrative officer Copy: R.Uukkivi P.Silverberg Development Services December 8, 2021 Report No. DS2021-186 Page 9 of 14 Page 202 of 372 10.b) DS2021-186, Andria Leigh, Deputy CAO/Director, Development Service... Schedule 3: Township Correspondence V hxp Proud Heritage, Exc�ing Future: December 3,2021 Sean Fraser Ling Mark Regional Director, Director Municipal Services Office -Conlral Ministry of Environment Conservation Municipal Services Division Parks Ministry of Municipal Affairs and Great Lakes and Inland water Branch Housing Land and Water Division College Park 1311 Floor 1Oth Fir, 40 St Clair Ave w, Toronto, ON 777 Bay St Toronto ON M7A 2J3 M4v 1 M2 Sean.Fraser ontario.ca 1-ing.mark0ontaric.ca Dear Mr. Fraser and Ms. Mark., He, Oro Station Automotive Innovation Patric, Township of Oro-111ledontc The Township recently received correspondence from Raivo Uukkivi on behalf of the Oro Station Automotive Innovation Park (AlP}and from Rob Baldwin, CAD at the Lake Simone Region Conservation Authority (LSRCA) regarding the Lake Simvice Protection Plan (LSPP) requirements assodated with the AIP plan of subdivision and site plan appllca]lons. The developer's solicitor is requesting)the Township, as the approval authority,to render decisions on their Plan of subdivision and site plan applications and allow this significant employment project to move torward. The Township is seeking input from Provincial stalf regarding the unique policy regima applicable-to]his development and the approach being reoornmended to achieve LSPP confc Tmhy as further detailed below, The AIP is Lcacated within the Lake Simcoe Regional Airport Economic Employment District(LSRAEED) designated in the (rowth Plan For the Greater Golden Horses4oe and,is also subject to a Minister's Zoning Order(MZO)through Ontario Regulation 362119 under the Plar n;ng Actthal established the permitted uses for(he AIP.. The Lake Sirr,coe Regional Alrporl that is federally regulated is located across the road frQfel the AIR and the AIP is located within the flight path and Primary Bird [Hazard Zone, With the issuance of lie MZO and the AIP properly's location within the Lake Simcoe watershed,wa understand than it is the first development to be subject to the amendments to The Conservation AvfhoretresAc;rundor Scctian 26-0.1 that require issuance of a permit with conditions requiriny the proponent to Compensate on the 148 Lane 7 South P., (705)487-2171 wV1fw Oro-fYll"dontexa Oro-Medonte, ON LOL 2E0 F:(705)487-0133 Development Services December 8, 2021 Report No. DS2021-186 Page 10 of 14 Page 203 of 372 10.b) DS2021-186, Andria Leigh, Deputy CAO/Director, Development Service... ecological impacts from the development, The Township is aware that earlier this year a Section 28.0.1 permit was issued by the LSRCA and included an ecological offsetting1compensation payment of approximately$2.45 million through a compensation agreement, Given the location of the development within the Lake Simcoe watershed,the LSPP is applicable to any Planning Act applications associated with development of the AIP. The LSRCA endorsed Phosphorus Offsettinq and VVater Balance Recharge policies in order to implement the LSPP for developments where on or off-site implernentaticn of mitigation measures was not viable. These policieswere initially implementers in 2017 prior to the recent conservation Authority Act amendments- Township staff appreciate that the above represents two separate legi6lative requirements that are required to be addressed; however the significant ecological compensation paid to date on this MZO site,the various policy regimes,and the federally regulated Airport should be considered with an intent not to seek compensation under multiple policies. Given the unique layers of policies applicable to the sit€, the MZO,tho Suction 28.0.1 Permit and the$2.45 million compensation agreement already executed, the LSRCA has recommended that opportunities to reduce phosphorus and to implement measures that maximize environmental outcomes be considered at the development proceeds forward. The LSFIDA is also recommending an additional$400.000 in direct compensation be provided by the developer to address phosphorus and water balance offsetting in addition to the ecological compensation being provided under the Section 28,0.01 pp-Fmit_ The Township undorstands these funds will be used for remedial works within the Lake Simcoe watershed in Oro-Medonte to achieve the objectives in the LSPP_ Township staff support this approach and the detailed liming and breakdown of the compensation payments WOrild be established through the agreements for subdivision and site plan. It is the position of the Township that given the unique policy regime applicable to this site with the Economic Employment designation in the Growth Plan,the MZO,and the Section 28.0,1 Permit under the Conservation Authorities Acl, that this approach above with the required additional corn pensstion for the phosphorus and water balance offsetting and the design measures in the future development in addition to the significant ecological compensation secured through Section 28.0.1 conforms with the LSPP,and specifically 4.BDP and 6,40DP, Development Services December 8, 2021 Report No. DS2021-186 Page 11 of 14 Page 204 of 372 10.b) DS2021-186, Andria Leigh, Deputy CAO/Director, Development Service... The Tm-unship would appreciate Provincial input an the Township's and L RCA`s approach outlinad abova in achieving conformity with the LSPP given the uniqueness-of the policy regime applicable to this development. We lack forward to your response on this matter. Sincerely, Andria Leigh, RPP deputy CA O/Djractcr, Development Services cc, Robert Baldwin. chief Adminislralive Officer, Lake Simcoe Region Consefvaticn Authority Ftalvo Uukki-vi, Cassels Brack& Black ll LLP Development Services December 8, 2021 Report No. DS2021-186 Page 12 of 14 Page 205 of 372 10.b) DS2021-186, Andria Leigh, Deputy CAO/Director, Development Service... Schedule 4: MMAH Correspondence Ministry of Municipal Affairs Ministere des Affaires municipales and Housing et Logement Municipal Services Office Bureau des services aux municipalites Ontario Central Ontario du Centre de Font@no 777 Bay Street,13"Floor 777,rue Bay,13e etage Toronto ON M7A 2J3 Toronto ON M7A 2J3 Telephone:416-585-7264 Telephone:416-585-7264 Fax.: 416 585-6882 T6k.:416 585-6W2 December 6,2021 Audria Leigh Deputy CAO 1 Director of Development Services Township of Oro-Medonte 148 Line 7 South Oro-Medonte, ON LOL 2E0 RE: Oro Station Automotive Innovation Park—Inquiry from the Township of Oro- Medonte about the Application of the Lake Simcoe Protection Plan We are writing in response to the letter from the Township of Oro-Medonte("Township")dated December 3,2021 asking for provincial input on the application of the Lake Simcoe Protection Plan("LSPP")to the plan of subdivision and site plan applications for the Oro Station Automotive Innovation Park C'Oro Station")currently before the Township. Lake Simcoe-Protection Plan The Lake Simcoe Protection Plan("LSPP")applies to the Oro Station development,and as such planning decisions by the Township are required to conform with designated LSPP policies. However,when exercising their decision-making authority under the Planning Act, municipalities have some discretion on how to apply LSPP policies that do not prescribe specific means of implementation. The two LSPP policies being considered by the Township,being Policy 4.8 DP(minimize phosphorus loadings fi-om stormwater runoff)and Policy 6.40 DP(protect,improve,or restore groundwater quality and quantity),do not include specific direction as to how those policies are to be implemented. Therefore,municipal and other decision makers in the Lake Simcoe watershed have some discretion on how confonanity'"rith those two LSPP policies is achieved. To address conformity of the two LSPP policies in a uniform i anner across the watershed we understand that the Lake Simcoe Region Conservation Authority("LSRCA") and thirteen municipalities worked with stakeholders over several years to develop offsetting implementation policies. That process resulted in the adoption of the Phosphorous Offsetting Policy(2017)and the Water Balance Recharge Policy for the Lake Simcoe Protection Plan(2018). These offsetting implementation policies allow developers to pay compensation for phosphorous and water balance offsets in circumstances where on-site or off-site nnitigation solutions are not feasible. Development Services December 8, 2021 Report No. DS2021-186 Page 13 of 14 Page 206 of 372 10.b) DS2021-186, Andria Leigh, Deputy CAO/Director, Development Service... Plan of Subdivision and Site Plan Applications We know the Township is currently considering a plan of subdivision and site plan application for the Oro Station development,and in consultation with the LSRCA is considering how to ensure confornnity with LSPP Policy 4.8 DP and Policy 6.40 DP. The Township letter of December 3,2021 outlines a proposal to address conformity with the two foregoing LSPP policies. The Oro Station developer would pay$400,000 in compensation to address phosphorous and water balance offsetting,along with the$2.45 million in compensation for ecological offsets already agreed upon with the LSRCA for the development of the site. This compensation will enable significant remedial works to occur in the Lake Sinncoe watershed to fnuther the objectives of the LSPP. In addition,the Township and the LSRCA will continue to work with the developer to identify finrther opportunities to address water balance and phosphorous through on-site mitigation.We understand that the Township and LSRCA believe this approach will conform with the requirements of the LSPP. In light of the foregoing,the Ministry of Municipal Affairs and Housing supports the To-rnship's conclusion that the Oro Station development couforrnis with LSPP Policy 4.8 DP and Policy 6.40 DP.We have consulted with our colleagues at the Ministry of the Environment.Conservation and Parks and they concur ikith this approach. Sincerely, Sean Fraser==7'm`°"'""` Regional Director Municipal Services Office—Central Ministry of Municipal Affairs and Housing C. Ling Mark,Director Land and Water Division Ministry of the Environment,Conservation and Parks Development Services December 8, 2021 Report No. DS2021-186 Page 14 of 14 Page 207 of 372 ctor, Development Services re: Update... 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Cn •E s s }+ M �a _ 1 Cn � xo CD U U � �� •cn M M N O N a) A_rM - O �Cn L- ._ N Cn L `~ M M C) }' N L > • . tn }, O C C N O_ -O a) a) Cn a) � cy) .— C cn N Cn0 Cn NC Cn }' � }' N Q-•L 1 ti a) `1 U Q L Cn O N NV .L LA- -0 Cn 70 Cy).0) E = a) L O O N � O N � U C) •� O O .� Page 210 of 372 10.c)Andria Leigh, Deputy CAO/Director, Development Services re: Update... 70 s 70 � A s o � � O CU N Cn O a E • , O � N_ Cn N T V ■0 O T O to 0) 0 � � (6 a)V N � � -C Q =3 cn }, ° E) C: a) •M a) O E0 � ° a) U O 1 O > 0 N Cn � O� M O � � N L- > CU CU l0 O � a) " > � U C U 0 a)a> >, cn v 4 U Q CLVi ■a) tt- ° •�' � _ T M U 70 0 •� M Cnn can O .— O ° T 00 AAAAA 0 0U Page 211 of 372 10.c)Andria Leigh, Deputy CAO/Director, Development Services re: Update... a-j U o U o o U) U) L �- Em a) � o N tt-- ~ N � N ._ Cn -0 Q O O U a Cno _ 00 O — C) o 0 _ a) U ._ a) 00 V Q 70 N (6 ;� >S O U L = O 0 70 O N M Q O U70 M > U) M Q • Page 212 of 372 10.c)Andria Leigh, Deputy CAO/Director, Development Services re: Update... l.' 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O = N O O N a) L toCn T E O w U 1 = Q p N > � to N — � N i N L O U � 0 _ O O N M •N p CU Q \// �_ +_ (D C) C: >, O _O N � — U Q 0 Cn� N 4 N N = � E ' Q to N C� ca o CO O o O N O 4-0 L O L = U M N Q cn L � (� O T O }, N M U O U (.� O O i L •L � 0 0 � N 0 O M M to •C: D 0 �' N +r N O J •— N O " M O N (n Q Ov W NN W � a� A -0 A A A O ca E Q ca Page 214 of 372 10.c)Andria Leigh, Deputy CAO/Director, Development Services re: Update... a) Cn E d7 O x a� a) � W a) � V Ito x — o ° }, c%4 > o O � c%4 U o ° � F- N M a) 'L � a) N Cn U � N - O .L 0 70 O a) a) '� a)O O = >, •� N CD 0 m 1 � CO CD a) (6 (D EL .— L - U E .o � E � � _0 O N -0 W O E �, cn NO .- O U O C� — N N 0 N C N + --' O •V V N LC: O a) . N U 0 _ j a) '� — •— M M a) 0 � >, a) >' � — M— E -0Cn (6 N � C Q O � Q � (n CD 0 }, Cn Q ° M ° -0 � 0 E0 -r- ° Q F- , � � ° o > °U °Q M O Cn E A A A Q O Page 215 of 372 10.c)Andria Leigh, Deputy CAO/Director, Development Services re: Update... Ad s V w /'1 s �+ w .� a) ° �' Ott U) � U) _ a) � o � L � a � `� ° > 2 M O N > E a, 0 o = pa) v) U > T � � O � � a) 70 r � N M 0 '� � E > :3 M N 'O ,� O 0 C +� () N N O � Ew � CnV V � U) � M N ' O ! O a) , 0_ " O }'AZ .- > (ha_ • U " 'tn a) cn a)a) O a") = to � N � .L to N -0 a) (6 U � M N .— _ M o O 7 O N F- cn U -0 Cn a) :3 M C� 0 1 M Page 216 of 372 10.c)Andria Leigh, Deputy CAO/Director, Development Services re: Update... s w }� s � o U (6 a U) 70 a� C U) > a) L N O � . . N (M) � 0 U N O li •� Q 0 N •- 70 M N Cn 0 � � Q � 0 a) O -r- � _ N N � > 0 � C.—.� Q -r LO L� U a) � M j o DpCQ0' :� � � `� � a) � E � � � _ M >, o a) a) M U Z � � AAA O Q o Page 217 of 372 ief Building Official re: COVID-19 Recovery Pla... w 4-0 ec W o � s � E' IM kY n.h ii r1 N O Y CO V a) > a� 4 �IY Page 218 of 372 11 .a) Garry McCartney, Chief Building Official re- COVID-19 Recovery Pla... 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O .� o }' Ow N ° E w o O v Q > coV •V O t� •- I a � > � CO � a� c� 0 L Q Q •2 Z O r _ E ._ 0 Q _ a� O O ca DC Q I a cn a aaaaa Page 221 of 372 11 .a) Garry McCartney, Chief Building Official re: COVID-19 Recovery Pla... w to O O4-0 O U � O O i — p 0 O � � 4-0 4-0 -0 — E Q U O i (1) O � U O � +� O a) O p U 12, O 0 4- (5 U > C O O O N a) � � UU c� •U 4-0 c— — 0) a) p � �O O a) CT F � C� O � � - � ♦--' O (6 � (� � O O O .E � � � � � O — 42 w E Page 222 of 372 11 .a) Garry McCartney, Chief Building Official re: COVID-19 Recovery Pla... k c o. 'c a C U N •V CY) > E 0 a)E N O .� (D O N a-0 E -0 O cr (� U) C O N i C a) U n •� Q . _ > N J U a) L N to �_ — O ♦--' a) �''� � � O a) > o � � 0 U) 0 0) i O C � � cn 4-0 }' O O N 0) a) U) U C C) m a) U) O U) a� � � a) a) .L- N O N O E Page 223 of 372 11 .a) Garry McCartney, Chief Building Official re: COVID-19 Recovery Pla... k c o. 'c a i U) r� O v/ O � U O O � a- 0 }' N x i •� �O CL C U O a) to to O O N o � 0) 0 m QU C C 4 ca cn a) a) }+ E E O .� a) EU > N 4-0 4-0 4-0 co . co . Page 224 of 372 11 .a) Garry McCartney, Chief Building Official re: COVID-19 Recovery Pla... w ec W o � s � rn E' U/ A-0 - U) 4-0C Q) - a) o U) CU a). L V o O � (� O U ca -0 ° >, `) cn Un a) > - cn O a — �_ ca •> a) c a) c� > u) a) 0 ° U cU � > i U Cz L- U D a) . U) CU � 12 o > a) o ° ° C: OU 0 O .m .� •� a 4- a) U (n ° a) cn 4� Q •U - � ° �° � 0' a) LLc3 a) U _0 z Page 225 of 372 11 .a) Garry McCartney, Chief Building Official re: COVID-19 Recovery Pla... w � ec O � W . . -0 E C ,Lm E E o a� ° o > O o cn U) a� L- C: c� J ° a) 4 +� - ° - O � C: U) N �, a) m 4-0 a)a) U +-j -r C: U C: a) CY) N a) � _ a � ° E � J M U) w Q a) ) M o o > m QL c� _� a) U = L +� a-0 �_ _ a-0 U to a� -J O O U J z Page 226 of 372 11 .a) Garry McCartney, Chief Building Official re: COVID-19 Recovery Pla... k c o. 'c a O Page 227 of 372 11 .b) CS2021-33, Yvonne Aubichon, Clerk re: Hybrid Meeting Update. Report Township of Proud Heritrage, Exciting Future Report No. To: Prepared By: CS2021-33 Council Yvonne Aubichon and Donna Hewitt Meeting Date: Subject: Motion # December 8, 2021 Hybrid Meeting Update Report Roll #: N/A R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended: 1 . That Report No. CS2021-33 as presented by Yvonne Aubichon, Clerk, be received for information only. Background: On August 18, 2021 Staff presented Hybrid Meeting and Procedural By-law Update Report CS2021-22. This report provided three (3) meeting management options for Council's consideration should meetings in the Chambers be able to resume in the Fall of 2021 . Council approved Option #2 under Motion No. C210817/18-20. Analysis: Following the meeting, staff in consultation with the audio/visual specialists, proceeded with implementation of Option #2; however, discovered that in order to ensure the integrity and security of the confidential Closed meeting process, a hybrid between Option #1 and # 2 was required to be implemented as follows: All Council Members would return to in-person meetings in the Chambers with approved exceptions, but would still be attending the meeting around the dais (horseshoe) through the ZOOM platform on Member's laptops. This would have all Council Members appearing on screen in a consistent tile size image format, whether attending from within the Chambers or remotely, and is also consistent with the current ZOOM platform layout. To mitigate frequency and other technical issues, the laptop microphones would be muted and the meeting discussion would be projected through the Chambers speaker system utilizing the desk microphones. Presentations would be shared on ZOOM and would appear on members laptops as they currently appear and also on the recently installed monitors. Corporate Services December 8, 2021 Report No. CS2021-33 Page 1 of 3 Page 228 of 372 11 .b) CS2021-33, Yvonne Aubichon, Clerk re: Hybrid Meeting Update. The Chambers camera would project both a tile picture of Council around the dais along with each members' tile. Procedural By-law updates: Updates to the Procedural By-law were presented at the November 24 Council meeting for Council's consideration and the subsequent by-law approval is included in today's meeting. The updates to the system have been tested by staff and will be operational once it is determined that it is safe and advisable for Council Members to return to Chambers for meetings. Financial / Legal Implications / Risk Management: In order to provide for the recommended technology to secure Closed Meetings, an additional expenditure of $2,407.11 (incl. HST) was incurred, bringing the current total project cost to $22,370.94 including service installation and HST. As noted previously in Report CS2021-22 the implementation costs are being funded through the Provincial Covid-19 Recovery Funding. Policies/Legislation: Municipal Act, 2001 as amended Provincial Regulation 541/21 Reopening Ontario (A Flexible Response to COVID-19) Act 2020 amending Regulation 364/20; and Simcoe Muskoka District Health Unit Restrictions Corporate Strategic Goals: • Modernize Township Services o Improve Delivery of Services Consultations: Township Audio/video Specialists Attachments: None Conclusion: In conclusion, to ensure the integrity and security of the confidential closed session meetings, transition to a hybrid meeting system was possible with a combination of Option #1 and #2. The system has been installed and tested. Hybrid meetings will Corporate Services December 8, 2021 Report No. CS2021-33 Page 2 of 3 Page 229 of 372 11 .b) CS2021-33, Yvonne Aubichon, Clerk re: Hybrid Meeting Update. commence once it is determined that it is safe to return Members of Council to Chambers for meeting participation given the status of COVID-19. Electronic participation and Iivestreaming of the Township's meetings will continue to ensure compliance with the Open Meeting requirements under Section 239(1) of the Municipal Act as it pertains to Open meetings for the Public. Respectfully submitted: Yvonne Aubichon, Clerk Approvals: Date Donna Hewitt, Director Corporate Services November 29, 2021 Andria Leigh, Deputy CAO/Director, Development Services December 2, 2021 Corporate Services December 8, 2021 Report No. CS2021-33 Page 3 of 3 Page 230 of 372 11 .c) CS2021-32, Vanessa Cooper, Executive Assistant, Mayor and Councilzo ... Township of Report epo t Proud Heritage, Exciting Future Report No. To: Prepared by: CS2021-32 Council Vanessa Cooper, EA Mayor and Council & CAO Meeting Date: Subject: Motion # December 8, 2021 Corporate Projects Status Update — September October Roll #: 2021 R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended: 1. That Report No. CS2021-32 be received. Background: As requested by Council and identified in Report CSI 2013-05, Township staff commenced reporting on Corporate Project Implementation in October 2013. This report provides Council with snapshot details of both capital project implementation as well as other projects of significance to the municipality. As identified at the June 22, 2016 meeting of Council, the structure has been reduced to show a one-year rolling report, with the history retained on the website within previous Corporate Projects Status Update reports. Attached as Appendix A to this report is the September, October 2021 Corporate Project report. Analysis: Not applicable. Financial / Legal Implications / Risk Management: Not applicable. Corporate Services December 8, 2021 Report No. CS2021-32 Page 1 of 2 Page 231 of 372 11 .c) CS2021-32, Vanessa Cooper, Executive Assistant, Mayor and Council ... Policies/Legislation: Not applicable. Corporate Strategic Goals: • Modernize Township Services • Prepare for Our Future • Support our Workforce • Foster Safe and Inclusive Community Living and Business Growth Consultations: Senior Management Team Project Managers Attachments: Appendix A: Corporate Project Tracking — September, October 2021 Conclusion: That the update on corporate projects be received for information. Respectfully submitted: Vanessa Cooper Executive Assistant, Mayor and Council & CAO Approvals: Date Donna Hewitt, Director, Corporate Services November 30, 2021 Andria Leigh, Deputy CAO/Director, Development Services December 1 , 2021 Corporate Services December 8, 2021 Report No. CS2021-32 Page 2 of 2 Page 232 of 372 11 .c) CS2021-32, Vanessa Cooper, Executive Assistant, Mayor and Council ... N N O co E X O O E N fn L Q to N a O U> N N U � T 0 0 a) L m 0 0 fn W L � � •a � ED E o E 0) -0 O � > > a) 70 Q+ O N " L +— O O N (B OU i a O �L E V V Q r .. pU� cNn •U U� O ? OO O � Q 0)>' j U cU � CONLNO ON N _, mtvo aoC.+ Nm O + O +� O m r cB 0- E Q NE ,6 E O N a) N O U N O NZ Ln O> i E O O Ofn V O. O U0- O w N O OLL X a V O O (n a O Q 0 Ua) EQN w mW E O _ OO 0 -0 CO N L O O V o N O i N Q O L xE N o L — a..� N 0m � � N oN p 0.0) -0 N O N Q I W 0- N O t� O � a N 0 CO a 0 O O m L Q O > `~ O E O 4� = O to 0 E O> _ O O z+ L — Q O O �_ U a U E U Page 233 of 372 11 .c) CS2021-32, Vanessa Cooper, Executive Assistant, Mayor and Council ... a� CD � N to U p Q O i O O O 0) O E O L O N N + O ° o oU U ,� � mN � ti0 � � m O N L U O tB O O }' O CL N J pU Q 0 0_ L N 0) N t� O = cam' L N N 0 0 U m o m 0 � � �' o c E 0 = E m its > o '^> o o c� 0) 0 0 � Qom 0 CL ° •� � � E > ° cn 0 ca 0 0 — CL O_ T — ,� 0 cn N cB m L O O U N tQ (Q p a Q N N O o o cB O = C C 0 a) .0 Q � L +� > > .O O m 0 W W U -0 C/) m A � _0 � �_ � nj O 0).5 � � .N 0 w - ,, : = CL-0— J � N � � N N � � cB 0) C . L U L r O0 O O > NU U N -0 E _ U N > 0 00C:) 0 0 � J]fLU) U S O O Cn � L C:) O N U Cn � Qa_ N Z �LO O -0 M U � a0+ Q � QNZT- O .S-: N O N N O L (V .0O i O >, N �' L oN NO ON O CO OCN N L Q L N j i Q L C) LL Q a) M 4) N N Q O .0 U- Q N (B m (Q >1 CO (U CO L C 70 C Q 73 O � .0) (D (n Of0J = Q Q _ O O E O Q++ °rE •E = 3 r- U 30)> 0aa HOw Page 234 of 372 11 .c) CS2021-32, Vanessa Cooper, Executive Assistant, Mayor and CouncilCD ... +� _ J N CO N N U a- � cn O C/) L _ d Oal N 0) N ' O — +, (0 O +, N O N = � O C Cn � N U U � N +, cII v = Q O N +, = O (n O O, Q � m p co E O 1U Q_ L O Q = � O '� N Q . O N t� N O Q V 02$ N O V N O X � � : U a) 4- O _ C O E Q m c� ca (Q O a) O O N O O>, O1 = " _ O V � VC �O-0 � CU � OO 010 O m : m o � N o3 E .o � +m ," o > L 75 O o cB cB cB cn Q }, ca E � .r m ° U � � �' oQ � o a) U- o 9L. Q mQ cn �a O m CL to i U i .� U 70i U70i .� Q Cn i ._ C� V) VI L L O O N 4" N V O p N O O N O Cn Q � � n tQ � O Q 0 N N O N '�D = J O O J J Q N O t� a Cn ) �O H � iia Ua Page 235 of 372 11 .c) CS2021-32, Vanessa Cooper, Executive Assistant, Mayor and Council ... o CO F �— Q o ° N O O 0 cu � UCO O CO E_ O CSZ: N _0 O _0 O (Q U C O CO Q (Q O N Q> � 2 a) 0- Q cB cB rn ° ' N O (� . O M 0 N L CO - U .U Q O p O +, ^�^,, a) to L 0 W " = C: C: Q 0) Co N (Q (B to L L > w w O ° cn ° 0 E E 0 cB ° o cn v, H O oU QCO o o o cB ° > ° - T ° o m cn U ° o L E c — E U a) U (D +� 0--0 CO CO mY o n rn a) 0 � E ° o a) U - ° ° o ° � ( CO m ern ° � U p .� � � > O ° � c� � c� � �_ � 0 � �'� mEC •> Sri � No 0C14 � � > o � E -0 � � a) m E � > EU Z3 aai a .W 0 an O 0 a) 40 0 0 ° 0 � � � ° � += � � o � �} ° w m UU Qo � � C� � � � � U Ulm .� � U .� .E N O N L 0- 0 L Cm C \ W W 0 W L J N m m Q N C = O � ma 0ca c � E m o U cf) Page 236 of 372 ]] .C) CS2O2]-32, Vanessa Cooper, Executive Assistant, Mayor and Councl .. 7 D 0 � ¢ _ q q � � � � ( 2 ° CO b E ® E 0 g � / E > CO \ I 22 .7 @ -0 > } k2 .0 E 2 = 2 0 � _ E o I = 2 k I 0 .- q ¢ ¢ � .g 2 ¢ o _ E § ¢ _ o Sf -0 / \ k q E E _ � \ \ 0-k \ � " k o \ .0 .0 '_ 2 ./ 2 \ CU - �.7 k \ 7 .06 / \ -0 2 2 M { CO ® 0 e r- 0 �(D " _ = I f $ I ± o E > 2 E \ 2 2 '/ \ f / % o / E cm c .§ \ k k ¢ U o � CO LL E E 0 w k �'T / 0 k ± o >' — I I @ o 0 2 0 ± S 0 ¢ o ¢ ¢ ® � ¢ E / ¢ U � ._ o m I E I = E ¢ $ 0 = I _ = 2 0) @ — _ E 2 = 2 k D .E / D .g E 7 '» 0 _ E - ° 2 � ¢ - I E E ® 'O o �._ q = g 0 2 6 E 2 ? 3 ± > \ k 3: — '- �.g .g k w � 2 F7 2 $ 0 mo o \ � � 2 U \ a � D q ¢ E _ � � _ � Page 237 0 372 11 .C) CS2O2]-32, Vanessa Cooper, Executive Assistant, Mayor and Councl .. 0) � 0 D ( % E 2 E o � q n ¢ I I E _ .L E \_ 22 :$ k \ k EIT \ E > \ ± R CO o 2 !E. > 0 § k 0 ® 2 E .� § .g 2 E 0 .- _ .- / 0) 7 \ % k 70 0 C 0 Co @ (n CO a .0 0 0 0 -L 0- g ¢ � _ 0- E 2 § I k E 3 _ § 2 % ± I@ E E _ 2 CO 0 ® E U c cu E — ± I 2 .@ .@ '_ 0 R ¢ - o I ¢ E F- 2 ® % i � @ j \ CO .g m 2 @ .$ R k '/ 7 % % � / 2 2@ o % @ / / 7 0) ¢ e = _ o I E $ / U 7 $ / q 0 \ (n 0) 2 \ .g o � Q g (U '\ k .@ 2 '5 / ° \ % � \ / > •- U-70 \ k ® ¢ m 7 = R § o = = o •- ¢ 70 @ ¢ ± § \ I o m .o ± o o I ¢ U o I R = E I I = - 'e ¢ � - e I 0 2 o ¢ 2 2 cp E o -F CU 2 § 0 $ w .0-- / CO _ % C ¢ $ / _ / § E ¢ I E ¢ .g 0 2 E C � 3 ) m % E D .E I = I ¢ / ¥ = E ¢ E 6- E E 7 � % � § � q q E _ E » ¢ E $ U \ 3 \ 0- _ ) o 0 0 � ® � \ E 0 k D co o \ / 2 , .E ± I U m U 0 : .� w m 2 2 ¢ U 0-o F- _ C14 D q 7 _ 2 k � � � Page 238 0 372 11 .c) CS2021-32, Vanessa Cooper, Executive Assistant, Mayor and Council ... L 0 a, o ° c E L C .0 � � 2 — , . 0 E m Q m L O aL i�•L ^�W, .0 O ^W _ ^W ^�^'' L, ° 0 E q) 70 CO .- ` o C (�n '_cNa • a U) > U > 70O a> J m O O O (n 0 O z a) > CT m N m U O _ 1 CO m m O (II 06 cB o > ;� ° Q a) a) 0) m ° __ al to E �O ° E 0 0 � — O .� O � o L O _ (n H o O O .0 O w w M .O .� U � U Q U U (D O -0 � '�0 CO _ N t U L � 0 � OU � VUoOU � .� Uf— Ui oW U) LLM ~ +0 > a) OU Q > L 0 O L E Q v, Page 239 of 372 11 .c) CS2021-32, Vanessa Cooper, Executive Assistant, Mayor and Council ... 0 0 O O L s''J Q p O p = 0 L L = O C) ._ 0 O w � = 0 � = N ~ N N Q = 0- 0 N L O_ O 0 -0 O_ 0) tj O ms -0 L 'L 0 �+ 0 .L O .L = �' Q 2 0 -0 O 0 = Q � m o o N � z oo = 0 0 o -a 0 0 � _ g 0 as o 0 �; � to -0 cC cC as 0 cC -+ fC GO cC 0 �_ L 0 N N N O O 0) LUW- .— N 0 N = 0 0 �O0 m m E 0 ._ C O cC O E a O E L }' 0 •� O O U O cC O N o N O 0 cC O '� c� cC t� '— 0 0 � � E = 0 L ca cC .� 0 .= 0 i Q._ 0 L to `� ca L E N O +, 0 ca ca 0 � � 0 0. O_ � 0 cam 0 0 � � ._ � ° � a � °Q � 3 0— 0 00 � c00 � o � � uNi ,na� cNaEW20 � °�' � � oa; ° °' � ° °*'' o ° o N 0 O_ U OaNa � Q O.2 �Q a .=_ tea 0 .= �? caV .� OUH � � cn Page 240 of 372 11 .c) CS2021-32, Vanessa Cooper, Executive Assistant, Mayor and Council ... (Q L O U ,� L a) N 0) a) Q O , O V 0 O O a)L O A ( O (O O O a) Q N U Q O = = r U L to N a) OQ OE 0) Q Q O O O -0U O mC0) N Co(B Co E 4O- 0 O 0 C6 CO0 om a) N a) O U O c� Q o O w 0- 0 O , C a) Q cB O N � a) — -0 O a) <n p cB = O (U 0 0 O O L O � � C O > 0) 0 L CU c EJU O a) U O ° mU- �_ N � 0 o m Q CU t 0)� > a) O O U N m E OU N N p cn ON U Q� U o � te > � a) E a) CO 0�) 0)i> C/) O O O Op O _ �_ —U a a U a L O O U —Q+- } C Q LQ O O a N O CO ca Z_3 L Q N O N CO L � N O N O Q N O N } U- Q a) cB -' Q L CO CO m � CU � O N r O O 0 .2 E O a) E cL0)w O 02 .= v 0 r- a) -0 = O > a Q U a) = Q inwaU- Page 241 of 372 11 .c) CS2021-32, Vanessa Cooper, Executive Assistant, Mayor and Council ... 0O N C Ca t -?y L U) (II U O L to O O O c N O Z+ O O }� oEw E E a F � E � 0 E EO'OW �, 'L U) O Q O 0 O Q O " Q � 0)Z3 0) � 0 4--00 c � 0a oo � � �, Q � C 0 C: 2ofl- N O —_ p �O Q C ° d 0 O N c >, N cU 0 Q L E O a � `� � ' O a � E > cO � v) � CUC � � Q'N ° O ( '> a)Q � «sm � U � m .Q � cn � F- OQ > a) o (n >,� CL N >,4 � L � OQ I N2E U 0) ° � CU CUP 0 E - � � o t � � cam �.E m .Ea U 0 � 0 0 .� � 0 N ma c) " m O0 N C m m L � = w OO O O ( D U O m C) C O Q U (ni (ni ai - i vO- 1 -0 0 0- (oL U) � CLUU � � � M � M LQ N O C) -0N 0 L r v C) O N U- Q. � Q CO A` L W N � C \ W TW 1 ^L, O N Q L 'L J H Ca L O OU Page 242 of 372 11 .C) CS2O2]-32, Vanessa CoopeC Executive Assistant, Mayor and Councl .. � E � ± .g ¢ FO q cm E I k 3 0 w — 2 ' ® ® \ ® 0 > § o \ M 2 � % 0-2 � D 0 k % 0-.0 m k 2 o ¢ > ¢ ¢ 2 F- 0 0 ® 70 - 0 § ■ � '- 2 \ 0 / 0 ¢ $ $ @ 2 2 0 ¢ 2 R / 2 2 0) E § p L E S o % o .§ E / � O 2 = .E I 0 I = / W — o c 2 E U � .° ¢ o % 0- 7 � 0- a � O I ¢ ._ �� — c �.- I o ® '� O R I O U _ 'O -0 � % _ \ G 2 ) E ¢ ® o E / E 0- = R \ f 0 - E i ± E 2 : o f E § I _ 0 @ I = I ¢ x I I ._ 0 2 0 E E I_ / 7 '/ � � .- I �_ LU 0 U-0 ._ ¢ o k 0) 0 m m k '� o _ _ 7E c o \ o 0 I (D 2 , o 0) 7 2 0) ¢ U R o -0@ ■ 0 O) O % F 0 o % % �� \ = 7 G E 3 _ ¢ ± � 2 : o - G � .] o § w E - Cm 0-'- § % R % g � k 2 m 0 E Q : ■ a " o S E I = 10) I � ' ¢ 12 o — c ; �� / CO � � \ ƒ % .g % 7 / : ' % \ ® 0 § 2 : 4 �_ E .§ R p U ./ '_ � .g 2 .g R ® ® o \ 0 .0 2 g 0) E �_ 2 » 0 � R \ a- D E 2 / � 2 \ 2 > U FU 3: % 2 § 0 > Cl) , = o , F , - , - , _ , O , , ._ O CL . . I . CL E � � _ 2 C\1 Q C) q O D q I � § 3 2 E @ Page 243 of 372 11 .c) CS2021-32, Vanessa Cooper, Executive Assistant, Mayor and Council ... 0 O A• V (� ,L (� -0 •0- Q = -0 O a) � V0 70 �T C CO - L O 0- a) N L o o 3 +� O O t _ � Q �' 0 � O U cII cn CO CO 0) = 00 4) � 3MM o � c o v� � > 0 0 0 0 � Q0 L- I L to cC = O }' .L LL +� .N a) W O W Q U t� O O +, N O O L O ' E 0) c� O +, C Y U .— — >, Q L y a1 - E O O CO U p Q 0) c 70 E co O = N K N � � 0 O � o ''� ° o h m � .E o Q� Q N ca O L O w O CL cC O 0 L N � 0 } +� O U O CL = t� O = O L O a) a) O w cn cB W O L O O U) O N O O N N O LE — ° = O7OO o 0aQ O -0 a a L (Q (aL Q '. � 0a = m > c� � � o - U- U- 0 0 pQL a ,= 0t oz ++ I 4+ ct a) � n �o �� oi_ �� QO Oi T cin Ui N O N P C) -0 N LL Q. � Q L L C� C \ n TW 1 ^L, O � Q _ }, O 0 E _ E Qua) 02 a) E ns L WaU Page 244 of 372 11 .C) CS2O2]-32, Vanessa CoopeC Executive Assistant, Mayor and Councl .. @ 0 / § § I @ p \ .0 § / f E � 2 � E m 0 U 70 R ./ ® E I -a) a) / 0 U 0 o I = Q E 0 S ¢ \ o = = I .@ - O 0)� I E § ¢ _ 0- 2 0 C \ $ % � � ' $ � ? 0) / 2 \ \ $ ./ ® E � b .� D 2 5 E \ ¢ I o % ± E E o = 12 E / 7 \ o 3 0 % I E 'O ¢ 0- ¢ A � :E � I o 2 2 ./ ° '% b .@ 2 \ 0-- -0 @ / E — ?_ p \ k 0 2 7 $ q 7 = 0 2 / 0 0— 3 E k § > % .g § 2 U 0- = 2 / ® o I w = 0- 0 c- I 2 2 _ / 0) � § _ ¢ ¢ E f % 2 / % k o - U ± o % o I = O ¢ .g - o = -0 @ ¢ E E e w o ® E 0 ® o E ® \ E E -0 R f 0 < > -- 0 ¢ 0- \ 2 E 12 2 / % � '� ® $ 0 I E ¢ E ¢ @ _ _ E o 0-._ � _ ¢ U \ \ \ � . o o % \ 2 CL \ / \ ¢ p \ E o .g o ± > o 0 0 E I ® R o ± R (D 7 �.@ _ / § .g 2 a 2 C 0) �.g '� 9 \ % 3 0 § (n 0 ® ± 0) o I S E 2 o I o T E E N E o 70 E o ® Q ¢ E q E = E E ._ ._ ._ ._ O w ® o o .o E I ¢ % o 12 E % 7 0 ® R .� � I U 0 w 0 _ o / ¢ ± 2 C) 0 0- o � ,E \ > > W 0 -0 % � 7 .g ƒ / ƒ 2 .g 7 f % o % C\1 D q ¢ E _ � � _ � Page 245 0 372 11 .c) CS2021-32, Vanessa Cooper, Executive Assistant, Mayor and Council ... aD fLn L U )OCU CO (II II II JE U O U1 a -0 0O oN O L (B OU �•> Q HL>, �tnq a°) L� �' ._ O° O wC ° E }0 +iNmNA) -0 EUO CO 0 a) aO ON �a) O Q Q O ' 0 a) v ° } U - ox aE � . 0 — - Q o o O 0o a n V o ° WOV , O > a) a) C ,��� x 0 0 o O 00 0� OQ cn Q (Q 0- Eo o — m � o ( O _ OO U O o O o° E � ° °s� — Q W 0)-0 m C >� L E EW � 0) N.+J nO a, v Q 0- O , W L o N V o 0 j i O) E Q � Q 0 Page 246 of 372 11 .c) CS2021-32, Vanessa Cooper, Executive Assistant, Mayor and Council ... (D m 0 _ 0 M m m = N = V t O N O +� U U L Q N O O = �+ H N O N �_ O L N O X cII v N v U i N U O N W +z to L c to (B O V 0- NCL QCO( to NCl) O O vi to Q O cB O o O O O �+ O Q ai O L E O cB Q O vi O cB N Q + a) O O .— E � �_ ._ .3 •i N - X �_ +" U ��_ N to — � = o � o0 -0 � � �� QCn F O m � Y O o N O N N p N L ^, 0- n Q L >1 C� C� C C W TW 1 W Q V V O a L •F, _ Page 247 of 372 11 .c) CS2021-32, Vanessa Cooper, Executive Assistant, Mayor and Council ... O O O ^�, � _ � wO, � •N U O ^, U O N O VV/ G� •_ X W Q C 0x Q •�j = V a) _ W p O V >+ a) Q ON 0 U ON 0) m cn cB N 70 _ +. t cC C�LU O O L j to 0 v) to a-+ - N = 4 !EU O w O = a) = � (� J (� to i O = L _ CO In I` t� a � + o O m o 0 0 o a) O o O O y L E cn N a, cn a) — cn 0 � 0 _ Q N ~ O If cn a) cn O O O 0 m _ _ m a) a) � > � 0 70 � � a � o o o o m M o = O L U 0 = Q O 00 E OY OV O 0 > o -0 oC _ m m � o o o � > =t� io o iy a - Oi ♦ ♦ VJ VJ C? O V/J Q � VJ Q VU 4 700 C� T T (14 N N N 0 O O i O N V m N N V oN O L o oN O L a) L N % L 0) Q 0) .0 E L E Cn Cn 0 + U _ N (II � O O > Q O N Q N a) O V a O L -FUa a cn Z •= a � Cn Page 248 of 372 11 .c) CS2021-32, Vanessa Cooper, Executive Assistant, Mayor and Council ... a) � m � E 0) � 0) a) � O CO 0) � o _0 m o a) CO C a) CO CU C) 6 j to UO a) QL p Q � U CO - � U N O a) L L N O M N N Q U O � O U a) CO _ _ 0 U QQ vi m 70 m o � � m `� L o - tom O tom 0 — 0 CO CO 0 } L ^ � *Z— a) 0) L _ cB — `~ I cn M cn N Q CO COO cn CO 7 N N a) > N N N CO^' N - N CO^, � cU a) O Q L W � L W 0- Q > � NN Q� CB -0 _0U O� cn > � +, O U C) Q � O IT Q � � � 0_ O O a) -0 Z - � Q " CO O N �/j O a) Co 0to �/j O CO 0 �/j - 0)Q CO(Q O to acN -0 a) 0 a)_ t� L a) O O + a) a) +� tq CO 41 a- to CO O ptB p Q a) a) CO N O N O U 2 E cu a) N 'i L Q� Z5 a) C % O O may. CO (n O CO LL a'O t� p O Q LL O O Q O L N (� V c� V (� V CO U O VJ N O Z CO I O C a) O O-C:) N CO p CO O a) C 1 7 CO N EU z I 0- CO O N _0 of OON � } N Qa) N ON Qa) N CL O O � N , ON � O O ONN � 00 � Qa) O O � Qa) O � N — L C•`'� � } } N M +� U N Co Co -0 N L N (Q CO Q N Co — CO N O N N O > N (B N N Q N O Q N O N } LL Q a) 0) CO —' Q L CO CO c� m O � = 0) E .0 E O L > Q � Q (n Q N N LL Page 249 of 372 11 .c) CS2021-32, Vanessa Cooper, Executive Assistant, Mayor and Council ... L TS +r = �imi a � � a C � Co �� N � p v u Q � ° fix � o �, Qcn � 'c � H o �cQ� oc� > CU r-U) m � L CnU) � E � E N O O = O 0 (Q r- O N .L = O - � � D O N N �� ❑ � o ° of 5, 0CL No }' m c • oho NT N > O QN O � y uj c0 > N '� Q� � L .0 � C ° CU CO O ° m T O ` a tE 2 � N� .m O N O N O, N N Q N N M M N M i i .� U E U N E r +w °, ^2 f/) CD Cn Q U T T CN O O N N L L N O N O o L N (B O oN O LL i j i O E E L Q (Q CU W C/) n rtLS L -0 .2) OU J Q J 2 2E N Q >m V > M N '> 0 O O N 75 06 ° E N 'N O j L >, O �+ L ° .FU 0 Page 250 of 372 11 .c) CS2021-32, Vanessa Cooper, Executive Assistant, Mayor and Council ... Y Y � N L70 O O 4O p a CO N (B Q O O O . +. C C +E N _0C N O i� U � E N (NII O LC O O O 0)U O O E O0- 0 O U OU O N (UOU OU + Na' U � o QL a) N m m Y o C_ ° � � � o � � _ m Vic, ON (n (n O L N (n N CO (B N - O + O � � N � Q Q V Z3 r + � E N ( � mz - Q � L0)0 -W � � � o � o (D N (D a) — O N O _ Q O O = L C +r L L �"I Q O 0 � � � � � � ��♦ �_ N �_ Q V 'a 0 ( O � Q O � N I Q� E c O Q W Q > �' Q �' Q O Q N (B +� CO O C O L .— � N � N N O > O Q I i� — % N m O O ` � O E O O O (n � — � (n � � — c� �_ c� ° m t +. y m v E 3 ( •cam E O O p O N ONO O . N yu (U O UZO U ) � nO0 C C n N nC /F L r r O O N O N O N N O i O i O O V O O V M O O N C) N O L N NO N O L N Np N Q N }' i — N N Q N M O L.L Q a) = O U- Q a) M Q c O Q C: 0 QC: O L �1 CL L �l i.i L �1 N U) 2) a) J (Q (>Q Q L Q .^0 W C •> �C as O O (U �_ 5 O -0 > O Q O L — O aQ Page 251 of 372 11 .c) CS2021-32, Vanessa Cooper, Executive Assistant, Mayor and Council ... L O O 0 E � U +� O C O L N O U a) cB O Co a) O U cB O a) ai N a) •L a) O)-Q N cB a) CO a) U tin cB Q•= H N O > �� <n O _ N 0 (n NNE_ ON U N m (B .L a) to O L Q CO L CL a) 0 O i �0 a) (n -0 C a) (II a) O a) + `— � U) c�C + C4 OU C OL p a) +- to = L � aO Q cB cB U O J N 0 U N '� a) U cB N V O Q U U c V • U a) — O O N Q O a) O O QX � +� +� a) > O O •— a) � N U -0 -0 O L L " 0 -0 `� m a) Q C a) CO C O U N ' _ r Q ( L Ocn a) O a _ Q -0) 0) L La) C -0 Q N _ 0) OCN O m O -0 0) � I` O O ' -0 CU .- om U cB NU -0 Z Na M O .0C O N (n a)a � ' � cn O cn O ca a) +r O O O m O m jF = CQ O 2E O OQ >+ a) fnc� ZJ U ° U cn 0 -0 m NU OLcn0 L cB -07oF- 00 O 0- ZU -0 T T r Q Q Q N N N N N L L O L O N N O O i O L V N N V (Q N N V tQ O oN C) o O C) o O � L N cn L a) L N � Q LL Q L.L CU Co J Y (U Y ^L, -0 ^L, W � W }� N VI -0 O O L O O to t E i to — E O N N i +�. O = a1 L (C O U O = (.) 9T- d 2 C/) w HU Page 252 of 372 11 .c) CS2021-32, Vanessa Cooper, Executive Assistant, Mayor and Council ... L W L C 4 (� E ^�' Q �1•d 0 AIL,, N o) N (5 -0 O C O •N N >, = O ¢N U N >,� � Q Q.N N L � N C N N O O N Q L¢ (Q N O = E Q N N N (B O p E N H O � N Q � C) C) ONN W = a1 } m o QO � +, Y N L CU N (D E U N O = N O c7 N (Q Q N O N (U O > O 0) � i 0 N N N J Q O) L V 75 U 2 (Q N N U N D O Q N Z5 a) Q L \/.— L N N Y •OLn O N to Q CL = U to Q � (U j, Q ON = N E m c o Qc� � .L } o O C Q O � -0 m � � m (BQ O = o NW O +� QO O W 'N NN � N N � (8 � � � � N � N O U Q (n �I�, C CL = -0 •L r C N �L♦ Q U ^ Y L cL � E (n •� W SIC, O (� L• �L �— (Q -0 W �H (� LL O O E y W N O L L N N N N O to U O OU O U _ _ (II L (n C O � O E O = •L + + U � O � � N O -0 O m -0 CV O _ (Q fn =:tf N (Q C N (n .N (II i= O N U J N , L Q �+ c� c� c� ca � � Q � � � � .Q� � U (nm � c� � zo_ 0O — gym (La N � O to O ^ v N L .O �_ (n O N (II N U « 2 0 0 0 0 o o o � � o C o mQ � a m oo m O c�i (B c�ia ° J ZZZZ � US � U LO � N LG U Lw � � iU � � N � � (n � 0 (n000- OVA a T T r 0 0 0 N N N N N L O L O L N N O O i O N N U (Q N N V (II N N V O O O i O NO C) O L O NO C)04 0 L N j i L N j i L N j i E L E L E Q m (� Q m (B Q m L �1 4� 2 _ N J (II Y L W Q W = +-I O }' _ _ n cam — � � E � O E � '(u _ O O L (a C� UcnU U Page 253 of 372 11 .c) CS2021-32, Vanessa Cooper, Executive Assistant, Mayor and Council ... o� N m m N � � m m Q E o 0 0 o cn U o Q Q . � (Q U -0> o> E E O N O O N O UUN) a) (U cn N> Q�aL)CY CO a) o n � �� o c=ama) _0 O � L (Q (Q Q • � NO = 0 � o U U m CO CU CO 0 0 c�B � N O a0) a) C 2- _0 _0H > E O O CO0 .9 U � C � � N � � QQ a� `� T 0) 00) 00), m o � o � -0 m m 0)m CO a) 0 -0 CO O m o m ins L � � � � � � ca m � � � U> Q Q Q•� C N cII a) CO L L a) U _ 0) E a) a) a) a) 7 >, U O O O L c� N N } ca -w O E O E (U C) = LL 0 ate., N N O a) C (D O O O O cB Q cn0 — — JN � 0) U U) -0 Z 0� a) Q� >,Q a- N U U m r r O O N O L O L O N N N i O i O L O N N NC) NO N 0 — N � i — N "- i LL Q m m U- m Z5 U- Q Q >1 Q D � Q ^ Y.i L >1 >1 C L 0 � � N � � � � N �2 2 � a � � K1 K\ !C 0) m (Q m J = J (n (n V i m L in � a o >, a a� _ C 0 �0—, E U ns _ LL O > E 00 0 .O N 0 .0 0 a E c � 3 � 0- OaWUO � a zU EL Page 254 of 372 11 .c) CS2021-32, Vanessa Cooper, Executive Assistant, Mayor and Council ... L L O ^' C L ^^,, ww`` ^^,, W O 0)Q W W W m O � � a' a) - a) -o E v� > N E a) CY) a) (II o Oi O a) ? a) a o n CO O > O M 00 0 O 0 -0 Q o � mm cn c�nU cn mm ° °) — c�n 'U a) '0- o OU N L O> Z E > O oo L � � �E � o �`U O, Q c > Q (D 0 — OW m (n Co m � a) N = o-0m � N � QO w � O �Y W (D 0N - � � OwCL QLON m m CU E O ON O O w N N 0) O } O N O () E O O i = a) OO ~ U a L i aO O C > m a) E = U) m I O m CU _ ( t O o (U Qa' U a c a N OcN E Oa) m cBV m — LL E U o � � , m � O O a m m 0 � � o o m m o 00 -0 w 0 0 O ;F- z moaoz ma0zm = cncnzwm0 = Ofa zo0Qz T T Q Q N O N O N N O >1 O L N 4 4 U (U � m N N O C) ( ONO O N O NC) N O " ON N N N a) O LL Q C 0) -0 0) Q 0) E Q L � m cB � �` Q N N m m cB cB C/) C/) Q a = L O LU (a Z a) !C = Q O cn W a Page 255 of 372 11 .c) CS2021-32, Vanessa Cooper, Executive Assistant, Mayor and Council ... � a)o o m 0) C) C � .S:- 70 CL O O L W L W N � O L > W L LL O C (B Q = O 0) C:) � -0 O Q fn L a) — CU L (D 0)� C Q L _N L U) O O O UCQp — U U U — a) o 0) -0mom ovo o � Q L —_ � W LiZ Q V O N _ ) > 6 O p O 0UL OcEL U O 2 2O w U O Z t� C 0 v- C U a) C+nQ = aJ)to C3U L — =O N o cB p ai O CU +- N _ � a) p U U O U �a CIUC U O CB Q a O O O a) O � a O N L0)•>� . U O -0C) 0070 � nQ ° ( OC) C ca _ o_ � .� UcnzF T0 o_ � moU T T T N N N N N N N N N O O O N N N >� Oi L N O O L VCQ N CU N CrLV C)— CU NO LO N C) N N C) ( O -0 N C)i � Nj a) C2 O Q Q Q a) CU Q CV (II L Q a) CU L >1 � Y.i � L >1 � i.i � L CU >1 CU s= s= — w = o C/) Cn � � Q U > 3 (U 0c ° a z ca Q L > }; O = L. �a m OU -j ° 0- w2 Page 256 of 372 11 .c) CS2021-32, Vanessa Cooper, Executive Assistant, Mayor and Council ... 0) ° CO (II N (� Q E L Q m o o ° CO cn a) o0 -0 N c) —_ N CO J O O ° N v°i N O N O �— � 9 � 3 � o � � um � � O m � �� 0 -0 = mom 0- 0 N CO � U O CNO m LO J 0 E O _ = } U -0 OL o 0 CO = N O N O O Y O O J + � .= O Co OU J N � .0 U = U U + U U N V Q O o ��, pmCO > cO �_ 27Uoa "0) 0 � 0 .g _ — m °� .> L 0 .1..� W + ++ Q— (Q O a) N r r ON O N O L O i O V N O V CO N O N O Q ON NO N O L ON C) N U L N � L L N \ Q a) Z O LL Q N O Q O QCM Q E �, � CU CO CO (0 C ^ N 2 2i � 2 N � � m CO Q Q N _ � O O M> E O J �a N cmO M� � L •L iYf N a 0- Page 257 of 372 11 .c) CS2021-32, Vanessa Cooper, Executive Assistant, Mayor and Council ... 0) N O A () p LL O O L O a) O L N O a) O U1 to U (II O U +� O i c/) O a) a O � ,� N +� > (n ya) L m O Co CU >% > 3: U (B 0HN O a) C0 O W O O E � � Q oW Co +a) aE C14 a) ya� ) O Oa E a) Q Q O °' CL V . O 0 () N m m C,4 U U N — O � _ p (U O N N > 'V O >+ O U O 0- ' � O r— 0) C •� N a) �0 0 N ' L fn (n U a) L +� N O a) L +.+ '> O _ O E a) O U ° ° -j - °aL � �a _0 Uo . LU m Z EZaco c) U r r T— O O O N N N N N L O L O L - N m N m O i O i O V (Q N N V (Q N N V N L ON N 0 L O N ON N Q O O O j i a) L (N L> Q 0) Q O Q 0 CU 0 CO � � Q O i.i Z5CU CO L >1 Y.i L >1 Y.i L >1 CU N 0) CO ?� w (B ?� ?� (n CO . .r- a) = � = Ca) cn ao (n cn m N N V r .O (LC O }+ E L m J U m N 2 = Page 258 of 372 11 .c) CS2021-32, Vanessa Cooper, Executive Assistant, Mayor and Council ... OF- L ^, a to >, � W 70 O 'LL 70 L VJ 'O L 0 2) O 5 M Mm W70 O r mO O +tmo N U N 00 �_ O O O (D O CL N L O to m 3 O Q N E U U E a) a) a) U — E O c cn O O (B � (B O oc� L o — 23.0 24- to _ to L (n C .O L O L .� O N L U E U L L L L Qa' Ca o o o N L a) a) UUU Lm .(no �o7 �� °' � � c� W ,- a � cnz = a � azzcn � � � � zzz T r T 0 0 0 N `- N N `- N N N L O L 0 L O N N N N U (Q N N V (Q N N V (Q N O O p O O 0 p O O O p Q 0 (B = � Q O CO � � Q 0 (B � >1 Q L C L �1 � C L N p m a) p 0 0 U_ Y 2i m � � m c c O a) N O L = Lac (n0 cap .O O a1_ ns L. m Page 259 of 372 11 .c) CS2021-32, Vanessa Cooper, Executive Assistant, Mayor and Council ... ° CU � 0)v) Epj LO a) O E N W U O +� a) (B a) o Z3 aa)i mU � � � C� � � � U L � . p 0 U > 0 W O L cB N OY tom Q N Q% to O Qj CO J Q a) O V � O CO O 0 . . � LW U (D 0) + a)(B CO 0) -0 O -2 to O m O (Q (n r1 U 1 C: 0) a a (Q O (B CD O 0 m > (Q Q �, � � � ° � � � a) L a) a) a) m O a) a) a) O +� .- (n (n (n J L O a) cB cB cB cB cB cn cB cn > (n U U U U U o U) =0 (n (n L m m m U U W O O O Op O M O O O p p a- NZCYZ zz Na_ -0z UZ m (n0 (UwC) UU ZZ r r r 04 O O O N N N N N N L O L O L O N N N O L O L O L N }' r— N }' C'JC"j— 04 Nyr OO O O CO CD N CDN O � N O L O � -0N Ni () •L a) Cm -^y LL � C 0) -^M 0) W ^y LL WCo WCO L O N (� O cn o o 0 0 .@ 2UUa � cn ULL Page 260 of 372 11 .c) CS2021-32, Vanessa Cooper, Executive Assistant, Mayor and Council ... L 0 �- _ 0 = U L _ a) -0 (D > 7 � a) ++ O 0 N N O CL N CO 0 70 Q ( 0) O) �= L cB O N +� L U O ff,, (n a) N Q N a) 0 Y U Q O U) U Q W (n C O (n L C L 0)-0 V/ > + L +(QB aa) QO U (n a) V }N1 cn Q O 0 Q W U � O O� O ' B UC : F0 �'� Q O O O 0- O (D O CL ^W Q C -0 CM U E �_ L (D O C C S.- m L W W L W O W -0 � . O O O O _ Q a) (D + cB � o " ) o C a 00000 o � (D 0 000 � C0CLO �� CL0 cn o U 0 .D O Z Z cn o cn ° Q- D -013� Z Q 5 Z Z IL D U 2 Q U cn 0 r r r O O O N N N N N N L O L O L O N N 0 N O L 0 O L N N V m N N V m N N V m N O O ON 0 L oN O ON L OO C"JONO L O O � - -0 L N (n i 0 •L N i a) •L N i 0 L N Q 0) -0 Q C 0) -0^y Q C O) � Q C L L L E L L � i.i Cl) -(I) N p m p m m a) E 7FD _a 7FD E 0 .0 Y D U `1 U 0 `10 Q Q L _ 0 0) Q0m v v O i `~ .= i a1 N � c� 0 cnaC Page 261 of 372 11 .c) CS2021-32, Vanessa Cooper, Executive Assistant, Mayor and Council ... o O .� i L a70 N 0 C Q N (Q N U L (II Q O Q O L ( >, CU Q � to NCU ° � U 0 � 0 cB � � cn OY 0) � � � � � � /) (D 0 ° � CU — 0 vi Q N a 0 cB ca � � N � � N O Y (n 0) (n cB O, �_ N Fn cB cn 0 o Q= U N > N O � Q ° cB N LF- CU N L U N O N 0 ( 0 0 . Qn N CU CU 0 0 CO M CU CL 0 >z 0 N CUY N QO >N NU cB N _0 Q 0 cn Z > N U Q N Z fn � C L r r O O N N N O N 0 0 i N V N U (B O O O O O L i N % i N 0) L L Q Q CU (Q N N 0 N � � O to � O O J � � ca —_ N � Q m �a •E _ m N v � m _ 0 v � �a Page 262 of 372 11 .c) CS2021-32, Vanessa Cooper, Executive Assistant, Mayor and Council ... 0) aD — O N N 0_ Uj O � +' O ( �to -0?z O 0 Oz O a) L OCU o O 0 p O U O O Z L Q m O O j0 � 0 +cNB O(QOCO C� -0 — a) m OO )a) >, ON �> } - UU COcB 0 M > U +- — O 0) o p o 0)2E () a) O > o .O a) aU0cB)n CO CO E C"j - U L aO a) 0 +O a]N ) aY OO " (n L L U CO(B � O O O a O cB CO 0- p O 0 Lvi � a) -0 L E U L N NN ° � COUa NE � w E N ° � CO = � zC a) 12 cn a . cn0 Co > H o•oQ o o cB � O 0) O O O c a) C ' L L °NN0U O U QX u Q O aQ)C r N O N N L O � N O i N O V O ON N N O L N O Q N L Q 0) Q E i Q a) cB L >>CU COY i 2 O O � U cB c- O Q O W E i L r O r- O Qt � wcn :Da Page 263 of 372 11 .c) CS2021-32, Vanessa Cooper, Executive Assistant, Mayor and Council ... o Q- a) c i O O a) _ L CO N i O 4 �_ cC N _0 O 0) 0) U a) NN U (B N a) U E " B B U O CO cB �L Q (° O (II Y O C ,� + 'L CO W ° W O m a) > L a) O 0 U O a) cn U a) O `~ cn m cB a) H to a) +� 1 N O Q 70 O cn M -0c � L 4, .0 -0 O O 0 a) cB O O U O ( OO m Q � m o o c� o o = = N -0 W p m m m m ° m m .T 0 %V o o � 2a)° � E m0 m a) a E o UO - w T N O N CV L O N O L CV 4 N C) O C) ) 04 N 04 Q E Q Q 0) a) 0) O) O J— U- >, E (II � CL Cn � Q N N � Page 264 of 372 ]] .C) CS2O2]-32, Vanessa Cooper, Executive Assistant, Mayor and Councl .. ¢ E ¢ E ¢ ® c ¢ ¢ ® ® 9 g 2 + @ E o E 2 E 2 0-� = E o E .> j_ (0 � ¢ (U ( / p \ § a - E '» § ± § § ± p 3 $ k 2 ■ E '� 2 / % \ 2 ° / % k k \ \ p s 0 2 CO E_ S E R E _ S E a ° CU 3 � .� 2 � j ) L .\_ E cu § . ± ./ ._ E ¢ E ¢ I \ E ¢ — o ¢ S = o E 2 / 2 \ ° ¢ 70 '._ % E c@¢ g ¢ ._ 7 c o % \ � � I ¢ � � CU 2 ¢ � � \ � / � § 2 E U 2 % § (./ � @ § 3 = > E ¢ E @ c 7 C o 0 : R 0- CU ® 2 E ° \ % � ® � k 2 � � '� = o 'E I E - o I E - ¢ E I = = R o p45 I o o R o p I o = o E ■ - 'T � k �.7.\ 2 2 \ § 2 2 \La-2D � § .� 5 p $ 2 .g 2 / \ \ > � '/ ƒ CU 2 / / \ 7 % $ R / o > ¢ = 7 \ o R '� \ ¢ o o R '� \ ¢ p - o c@ Q 2 2 2 U 2 U % ± \ \ U % ± \ \ � E / % T- 0 q 0 -0 _ 2 C14 Q C) q O D q I L.� § 3 2 E @ � Page 265 0 372 11 .c) CS2021-32, Vanessa Cooper, Executive Assistant, Mayor and Council ... O m o m (C O N N U) U) N C O C U E O y U).N +O+ .O E U) C .O y O -0 -0 ++ c N a q) .2 E a1 c •y L .> U L O O V 0 O 0)++ •- C cC 07 i O N j N N (Q U > _ O O O O O Q^ U �� L O � 0 O) o a) a Gib � � � Om -0 m 0) U � } cn � � � o 0 0 � � ON70 C U) a.+ M 0)L L t_ C M Q O }'CL CO M N +� O L (Q L Q U) � >, N Co U) C O O U) O O _ 07 O " > V J Q N (D cB (U O 0 ��/) � m t V > O L O O O L O L U) 0 0 �' N (II L U V O U) 0_ U) .O O v O7 O 4 (a 0) 0) U) L O CO O O O a1 O U) O IL Y.i m 7- L O I L -0 (U I Q G I I L li M I I r N O N L O N }' N V N oN O oN O N j i j O 0) � O O m � = m o � � U 0 -0 O > � � Q Q Q O = +� O 3 +N N L O + O > c) a) aw � o Page 266 of 372 11 .c) CS2021-32, Vanessa Cooper, Executive Assistant, Mayor and Council ... o O N 0 L E v = O o �- - oia o = o U- U 0- Q 'i Q0 � o m � +' — }' Q O "c\jp O F 0 > V O a) O }' i V � 0O NCL � � � +, _ Q _lme O O O u O 'L N N O 6 O E O .rz -a > E 0� � � � � viz T N O N L O V O L E Q vI Page 267 of 372 11 .d) CS2021-36, Yvonne Aubichon, Clerk re: Integrity Commissioner Exten... Report Township of Proud Heritrage, Exciting Future Report No. To: Prepared By: CS2021-36 Council Yvonne Aubichon Meeting Date: Subject: Integrity Motion # December 8, 2021 Commissioner Extension Agreement Update Roll #: R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended: 1 . That Report CS2021-36, Yvonne Aubichon, Clerk re: Integrity Commissioner Extension Agreement Update be received for information only. Background: On June 23, 2021 Council unanimously passed Motion No. C210623-11 below: Be it resolved 1. That CS2021-18, Yvonne Aubichon, Clerk re: Interim Integrity Commissioner Update be received and adopted. 2. That the necessary by-law to appoint John Ewart as the Interim Integrity Commissioner for the Township of Oro-Medonte commencing June 26, 2021 to December 31 , 2021 , with an option to extend to March 31 , 2022, and if necessary an additional option to extend to March 31, 2023, pending determination of Provincial oversight, regarding Integrity Commissioner's appointments across Ontario be brought forward for Council's consideration; 3. That the Mayor and Clerk be authorized to execute the necessary Professional Services Agreement between The Township of Oro-Medonte and John Ewart for the provision of Interim Integrity Commissioner Services; and 4. That staff proceed with a Request For Proposal for Integrity Commissioner Services for the Township in accordance with the Purchasing and Tendering By-law, pending determination of Provincial oversight, regarding Integrity Commissioner's appointments across Ontario. 5. That staff be directed to forward the Council Code of Conduct to the Township's legal counsel Aird and Berlis for review and report back. Unanimously Carried as Amended. Corporate Services December 8, 2021 Confidential Report No. CS2021-36 Page 1 of 3 Page 268 of 372 11 .d) CS2021-36, Yvonne Aubichon, Clerk re: Integrity Commissioner Exten... In accordance with Council's direction the necessary by-law (By-law 2021-075) was endorsed. Analysis: As noted in the motion above, the dates for extension were established pending determination of Provincial oversight, regarding Integrity Commissioner's appointments across Ontario. By-law 2021-075 as approved by Council did not include the extension dates noted in the resolution; to ensure that in the absence of a report from the Province the extension could be addressed administratively and not require an amendment to the By-law. As no Provincial oversight has been reported by the Province to date, the agreement extension will automatically be conducted at the administrative level. Financial/Legal Implications/Risk Management: As noted in Report CS 2021-18, the municipality has no control or ability to manage the volume of Integrity Commissioner activity and/or subsequent cost. There is potential for costs to increase given the heightened awareness regarding this service. Policies/Legislation: Municipal Act, 2001, as amended Corporate Strategic Goals: • Modernize Township Services o Improve Delivery Services Consultations: John Ewart, Integrity Commissioner Attachments: None Conclusion: In summary, the extension agreement would be an automatic administrative function until such time as the Provincial oversight report is provided or until March 31 , 2023, whichever comes first or in the event either party decides to terminate the agreement under the applicable notice. Corporate Services December 8, 2021 Confidential Report No. CS2021-36 Page 2 of 3 Page 269 of 372 11 .d) CS2021-36, Yvonne Aubichon, Clerk re: Integrity Commissioner Exten... Respectfully submitted: Yvonne Aubichon, Clerk Approvals: Date: Donna Hewitt, Director, Corporate Services December 3, 2021 Andria Leigh, Deputy CAO/Director, Development Services December 3, 2021 Corporate Services December 8, 2021 Confidential Report No. CS2021-36 Page 3 of 3 Page 270 of 372 12.b) Councillor Scott, Township Representative, Oro-Medonte Chamber of ... Oro --Medonte CHAMBER OF COMMERCE & TOURISM fthkl A Membership is An Investment in You,Your Business&Your Community Township of Oro-Medonte Council Update Economic Development Assistance Application 2022 Page 271 of 372 12.b) Councillor Scott, Township Representative, Oro-Medonte Chamber of ... Oro-Medonte Chamber of Commerce & Tourism Council Update Table of Contents ExecutiveSummary................................................................................................................3 Background ...........................................................................................................................4 • Precept Issue......................................................................................................................................4 Discussion..........................................................................................................................5,6 • Farmer's Market • Shop Local Grant • Mystical Light Drive thru Recommendation ..................................................................................................................7 2 1 P a g e Prepared by Shawn Scott, Township Representative, Oro-Medonte Chamber of Commerce, Ward 4 Councillor Page 272 of 372 12.b) Councillor Scott, Township Representative, Oro-Medonte Chamber of ... Oro-Medonte Chamber of Commence & Tourism Council Update Executive Summary Background: The Oro-Medonte Chamber of Commerce & Tourism (OMCCT) is dedicated to promoting and enhancing our local businesses, farms, tourism destinations and event centres. This promotion is accomplished utilizing traditional media (radio, TV, paper correspondence etc.), the always evolving social media platforms, and through events, promotions and related activities. The OMCCT continues to evolve and adapt in our demonstrated efforts towards accomplishing our precept, while enhancing our community interaction. Issue: As the Country, Province and Municipalities continue to navigate the pandemic, businesses, farms and event centres continue to struggle financially. Assisting our business community though positive messaging, events, and promotions is viewed as strong leadership by the OMCCT. The OMCCT has successfully taken on and accomplished many new ventures that have yielded positive results for our businesses. The engagement of our businesses, and the community has been overwhelmingly positive and supportive of the OMCCT efforts. The need for continued support by the Township of Oro-Medonte is key in maintaining this level of support for our businesses and their overall economic growth and sustainability. Discussion: During the budget deliberations on a 2 year budget (2021 & 2022), Council supported financial assistance to the OMCCT for 2021 in the amount of $15,000.00, with a commitment to review performance and consider the same amount for 2022. The performance of the OMCCT has been on display in 2021 with highly positive comments from the community and members of Council. The Farmer's Market, Shop Local grant, and Mystical Light drive-thru are all new events that have garnered incredible support and engagement from our businesses which has placed a spotlight on our municipality in a most flattering manner. Recommendation: That the Township of Oro-Medonte Council approve the OMCCT funding in the amount of $15,000.00 for 2022 3 � r _ t Prepared by Shawn Scott, Township Representative, Oro-Medonte Chamber of Commerce, Ward 4 Councillor Page 273 of 372 12.b) Councillor Scott, Township Representative, Oro-Medonte Chamber of ... Oro-Medonte Chamber of Commence & Tourism Council Update Precept "Enhancing & Promoting our local businesses, farms and event centres is our highest priority" Background The OMCCT has grown and evolved over the years and continues in that evolution as evidenced by recent decisions and direction as set out by the Board of Directors, and put into action by our new Executive Administrator. The emphasis on rebranding and taking a proactive approach on tourism related efforts has proven to be vital in maintaining relevancy and sustainability. Historically, the mandate to promote and enhance our local businesses, farms, and event centres has proven to be effective. That said, with the challenges that have forced other Chambers of Commerce to dissolve, the need to overcome them is paramount. In recognizing these challenges the OMCCT has not only promoted our local businesses, but has also included the entire community to participate in these promotions and events. This direction by the Board of Directors has been extremely well received by our community. Issue The pandemic has had a major effect on all of our lives. Many of us are facing challenges that can be stressful, overwhelming, and cause strong emotions in all of us. Supporting our businesses is key in assisting with financial & psychological recovery, but the inclusion of the community in events has proven to be as important in the overall health of our Township. The restrictions attributed to the pandemic have created challenges within the Municipality for many individuals and entities. The OMCCT, in keeping with our precept, has recognized this and in its approach, has involved the community in all of our new ventures. While the new ventures, activities and events have provided modest financial growth for the OMCCT, the continued financial support by the Township of Oro- Medonte will benefit not only our businesses, but the entire community as a whole. 41 �: Prepared by Shawn Scott, Township Representative, Oro-Medonte Chamber of Commerce, Ward 4 Councillor Page 274 of 372 12.b) Councillor Scott, Township Representative, Oro-Medonte Chamber of ... Oro-Medonte Chamber of Commence & Tourism Council Update Discussion In the past the Oro-Medonte Chamber of Commerce promoted businesses, farms and event centres utilizing traditional mediums. This was supported by the Township of Oro-Medonte through yearly Economic Development financial assistance and the availability for the Chamber to have an office within the Administration building. From a traditional perspective the OMCCT continues to provide the following: • Promotion of our Businesses, Farmers & Event Centres • Organize and promote through the BA5's • Organize and produce the annual Chamber Gala • Act as a resource to promote introductions for businesses • Liaising with other non-profits and local government • Website and Directory services for members & the community As time is fluid and change is inevitable, the need to evolve and retain relevancy for our community became a priority. Recognizing this the Board of Directors hired a new Executive Administrator and set its priorities on accomplishing this direction. Farmers Market Farmers Markets require the aggregation of local food production, but also of other services and functions. The food is the central reason for why people gather, and that gathering creates a hub for community interaction. Over the years, Farmer's Markets have proven to be a successful venture to reconnect communities to their food systems. Additionally, besides the obvious benefit to our local economy, they bring the community together and add an `event' for the entire family. In partnership with the Oro Agricultural Society, the Farmer's Market which essentially ran from July 1st, through to Thanksgiving was extremely well received by our community, but also individuals who live hours away. The inaugural event on July 1st was attended by over 2000 people with the remaining weeks attended by an average of 500 people. Vendors were very impressed with the atmosphere, organization and effectiveness of the market, with many selling out weekly. The hard work and dedication by the group of volunteers, primarily from the Board of Directors & the Executive Administrator provided a wonderful experience for entrepreneurs and the community. This project yielded approx. $10,000.00 for the OMCCT as well as continued coverage on CTV News Barrie & Simcoe County media channels. 5 1 P a g e Prepared by Shawn Scott, Township Representative, Oro-Medonte Chamber of Commerce, Ward 4 Councillor Page 275 of 372 12.b) Councillor Scott, Township Representative, Oro-Medonte Chamber of ... Oro-Medonte Chamber of Commence & Tourism Council Update Shop Local Grant The OMCCT, applied for and was successful at receiving a grant of$53,000.00 for a "Shop Local" initiative. While the time frame to utilize this funding was restricted, the Executive Administrator has been executing plans for events, marketing and administration. This initiative has been very well received by the public and has been showcasing Oro-Medonte businesses on billboards, CTV, print and social media. Our mascot "Monty" has been very busy throughout our community spreading the word to "Shop Local". Mystical Light Drive-thru The OMCCT presented and received a partnership with the Oro Agricultural Society and many local businesses to present a Mystical Light drive-thru event at the Oro Fairgrounds. This event, presented by our Executive Administrator to the Board of Directors was overwhelming supported as a way to say `Thank you' to the local businesses, farmers, event centres and the community for everyone's commitment to `Shop Local'. This event will take place Friday, Saturday & Sunday, weekly from 5pm to 9pm, with a full week from December 26t" to January 2nd Collecting at the gate for non-perishable food, pet supplies and toys will be assisted by the Oro-Medonte Lions Club. The cost of $15.00 per vehicle (to be ordered online) will go towards helping Oro- Medonte charities. 6 1 P a g e Prepared by Shawn Scott, Township Representative, Oro-Medonte Chamber of Commerce, Ward 4 Councillor Page 276 of 372 12.b) Councillor Scott, Township Representative, Oro-Medonte Chamber of ... Oro-Medonte Chamber of Commerce & Tourism Council Update Recommendation That the Township of Oro-Medonte Council approve the Oro-Medonte Chamber of Commerce and Tourism funding request in the amount of $15,000.00 for 2022. 71Page Prepared by Shawn Scott, Township Representative, Oro-Medonte Chamber of Commerce, Ward 4 Councillor Page 277 of 372 14.a) Announcements of Interest to the Public: Township of Oro-Medonte, ... -ilia To of 0 Proud Heritage, Exciting Future Holiday Season Office Closure The Township of Oro-Medonte offices will be closed for the Holiday Season beginning Thursday, December 23rd at 4:30pm. The offices will re-open on Tuesday, January 4t", 2022 at 8 :30am. for regular business hours. Page 278 of 372 14.b) Minutes of Lake Simcoe Region Conservation Authority meeting held ... Board of Directors' Meeting Board of Directors' Meeting No. BOD-10-21 Friday, October 22, 2021 Held virtually via Zoom Meeting Minutes LSRCA Board Members Present Regional Chairman W. Emmerson (Chair), Councillor P. Ferragine (Vice Chair), Councillor K. Aylwin, Mayor D. Barton, Mayor B. Drew, Councillor A. Eek, Councillor K. Ferdinands, Councillor W. Gaertner, Councillor R. Greenlaw, Mayor V. Hackson, Councillor S. Harrison-McIntyre, Councillor C. Pettingill, Mayor M. Quirk, Councillor C. Riepma, Regional Councillor T. Vegh, Councillor A. Waters, Councillor E. Yeo LSRCA Board Members Absent Deputy Mayor J. Gough LSRCA Staff Present R. Baldwin, T. Barnett, A. Brown, M. Bessey, J. Chan, M. Critch, P. Davies, J. Doyley, N. Hamley, C. Hawson, S. Jagminas, B. Kemp, B. Longstaff, G. MacMillan, S. McKinnon, K. Nesbitt, N. O'Dell, G. Peat, M. Rosato, C. Sharp, B. Thompson, K. Toffan, K. Yemm, K. Zeppieri Guests Present R. Gilliland, S.M. Stephen I. Land Acknowledgement II. Declarations of Pecuniary Interest or Conflict of Interest None noted for the meeting. III. Approval of Agenda Moved by: P. Ferragine Seconded by: C. Riepma BOD-143-21 Resolved That the content of the Agenda for the October 22, 2021 meeting of the Board of Directors be approved as presented. Carried Page 279 of 372 14.b) Minutes of Lake Simcoe Reg0oarPSIrMecYP01`99 e g�0. lgt!flg held ... Friday, October 22, 2021 Meeting Minutes Page 2 IV.Adoption of Minutes a) Board of Directors' Meeting Moved by: A. Eek Seconded by: M. Quirk BOD-144-21 Resolved That the minutes of the Board of Directors' Meeting, No. BOD- 09-21, held on Friday, September 24, 2021 be approved as circulated. Carried V. Announcements a) CAO Rob Baldwin mentioned that the drop-in retirement party recently held for the Authority's former CAO Mike Walters was very well attended and it was so nice to see so many staff and other friends and contacts. The former CAO retired at the end of 2020, but due to COVID only a virtual celebration was permitted at that time. b) CAO Rob Baldwin advised that staff have been working through a vaccination policy, which will include members of the Board. The policy has gone through legal review and is now being reviewed by the Authority's Health and Safety Committee. He anticipates the final policy being available to staff the Board members in a week or so. He also advised that staff continue to work from home, and the return to the physical offices in a cohort rotation format is set for January 10, 2022. VI. Presentations a) Lake Simcoe Region Conservation Authority Comprehensive Review of Planning and Development Fees and Draft Proposed Fee Schedule Mr. Sean-Michael Stephen of Watson &Associates provided an overview of the comprehensive review of the Planning and Development Fees Policy that was undertaken for the Authority, noting the principle objectives of the review included assessing full cost of service and making recommendations that ensure conformity with all legislation and guidelines; balancing the Authority's need to maximize cost recovery with stakeholder interests, affordability, and competitiveness; as well as reviewing the fees policy. The review also included an assessment of mapping and data sharing fees, Environmental Assessment review fees, Environmental Compliance Approval review fees, project costings; and other consulting services provided. The process to assess the full cost of planning and permitting services included a review of background information, costing categories and application patterns; document fee categorization and development of review process maps; design processing effort estimates and staff capacity utilization analysis; development of activity-based costing models to generate Page 280 of 372 14.b) Minutes of Lake Simcoe Reg0oarPS1rMecYPr1I�ee g�0. lgt!flg held ... Friday, October 22, 2021 Meeting Minutes Page 3 draft full cost fee schedules; calculation of full cost recovery and policy driven fees, and testing using conservation authority/municipal comparison surveys, market competitiveness, and applicant affordability; and preparation of a report and recommendations. The review determined that 71% of annual staff time is spent on plan/permit review activities, and the remaining 29% is spent on activities not considered as part of this review (examples: engineering staff time required for flood forecasting and warning services, floodplain model updates and internal and external data requests to support industry partners or internal departments). Current annual costs of service are $5.0 million ($2.2 million for plan review, $2.7 million for permitting, and $0.1 million for other reviews). Direct costs of service represent 73% of the total annual costs, while the indirect costs represent 20%, and capital costs make up the remaining 7% of annual costs. At present, fees recover 61% of the total annual cost of processing. In the plan review, fees are recovering 69% of full costs of services. Permitting fees are recovering at 56% of the full cost of service. With respect to permitting fees, the greatest shortfall is attributed to permits related to private residential development. Historically, the costing of these permits has been sensitive to applicant affordability. A more detailed analysis of the costs and revenues can be found in Chapter 3 of the Watson & Associates report, which can be accessed through this link: Watson & Associates Final Report. To view this presentation, please click this link: Plan Review and Permitting Fees Review Moved by: W. Gaertner Seconded by: M. Quirk BOD-145-21 Resolved That the presentation by Sean-Michael Stephen of Watson & Associates regarding an overview of Watson and Associates' report entitled "Plan Review and Permitting Fees Review" for the Lake Simcoe Region Conservation Authority be received for information. Carried Staff Report No. 50-21-BOD regarding the Authority's the Comprehensive Review of Planning and Development Fees and Draft Proposed Fee Schedule was included in the agenda. Moved by: W. Gaertner Seconded by: M. Quirk BOD-146-21 Resolved That Staff Report No. 50-21-BOD regarding the Lake Simcoe Region Conservation Authority Comprehensive Review of Planning and Development Fees by Watson &Associates be received; and Page 281 of 372 14.b) Minutes of Lake Simcoe Reg0oarPS1rMecYP01`99 e g�0. lgt!flg held ... Friday, October 22, 2021 Meeting Minutes Page 4 Further That the recommendations of the report by Watson &Associates be endorsed and a copy be circulated to member municipalities, Conservation Ontario, Greater Golden Horseshoe Conservation Authorities, and the Building Industry and Land Development Association for their information; and Further That the Authority's proposed fee schedule effective January 3, 2022 be brought to the Board of Directors at the November 2021 meeting for approval. Carried b) Third Quarter 2021 Financial Report and Year-End Forecast General Manager, Corporate and Financial Services/CFO, Mark Critch, provided an overview of the Authority's 3rd Quarter 2021 Financial Report and Year-End Forecast, noting annual operating plans are progressing as expected and a small surplus is projecting for year-end, similar to what was reported at the end of the second quarter.The Authority's financial condition remains strong and continues to be monitored by staff. He noted the 2022 budget process is well underway. Third quarter highlights include an overall surplus of$267K, with most programs and projects on track. Revenue generated is in line with expectations, including the tree planting and education programs, which are worth noting due to the challenging year these two areas had through the pandemic. He noted a small deficit in ecological management and staffing variances in Planning & Development. He updated on capital investments made in 2021, noting all capital projects are in progress and many will carry over to the beginning of 2022. The year-end forecast is based on staff not returning to the offices until 2022. Deferred revenue is being used to finish some Annual Operating Priorities, specifically watershed planning initiatives and completion of the Strategic Plan. Overall, the Authority's financial condition is good. To view this presentation, please click this link: 3rd Quarter 2021 Financial Update Moved by: T. Vegh Seconded by: K. Aylwin BOD-147-21 Resolved That the presentation by General Manager, Corporate and Financial Services/CFO, Mark Critch, regarding the Authority's 3rd Quarter 2021 Financial Report and Year-End Forecast be received for information. Carried Staff Report No. 51-21-BOD regarding the Authority's 3rd Quarter 2021 Financial Report and Year-End Forecast was included in the agenda. Moved by: T. Vegh Seconded by: K. Aylwin Page 282 of 372 14.b) Minutes of Lake Simcoe Reg0oarPS1rMecYPr1I�ee g�0. lgt!flg held ... Friday, October 22, 2021 Meeting Minutes Page 5 BOD-148-21 Resolved That Staff Report No. 51-21-BOD regarding the Third Quarter 2021 Financial Report and Year-End Forecast be received for information. Carried c) Update on Climate Change Education Programs and Services Manager, Education, Nicole Hamley provided an update on climate change Education Programs, noting that in 2019 a report entitled "Canada, Climate Change and Education: Opportunities for Public and Formal Education", outlined several key research findings including: (i) the majority of Canadians feel more time on climate change education is needed, (ii) students widely believe that climate change is happening, but do not express confidence that anything can be done about it, (iii) educators want to teach climate change, but they need more training to connect climate change to their courses, and (iv) community partners continue to play a key role in climate change education. She advised that prior to 2019, climate change was embedded into the Authority's school programs in age-appropriate ways. In 2019, new and well received climate change programs were introduced for students at the Nature Centre and for teachers at Sheppard's Bush. Moving into 2020, COVID-19 presented significant challenges and a new approach was needed. The Education team collaborated with the Integrated Watershed Management division, resulting in four new climate change education programs and services that launched in 2021 that would meet specific recommendations in the Authority's Climate Change Adaptation and Mitigation Strategies, two in School Programming and two in Community Programming. New School Programming included: i) a new downloadable Climate Change presentation for grade 7 and 8 educators, accompanied by a Teacher Guide. This free, curriculum-linked resource is easy for educators to implement with minimal preparation; and ii) working with the York Region District School Board, the Authority developed a three-part integrated learning program for grade 7 and 8 students called "Nurturing Local Climate Champions", where school board teachers deliver an introductory lesson, followed by a live virtual visit by a member of the Authority's Education team. New Community Programming included: i) a hike series in which five hikes were offered between September 1st and October 16t" at three different Authority properties with each hike focusing on a specific topic related to climate change, such as forestry, restoration, water quality and human health; and ii) the launch on October 7t" of a new podcast called "Lake Simcoe Sessions", with a total of five episodes planned for weekly release. Next steps include analyzing these new initiatives to gauge success and challenges and remaining focused on the final design of the new Nature Centre. To view this presentation, please click this link: Climate Change Education Update. For more information on these new programs, please contact Nicole Hamley @ n.hamley@lsrca.on.ca. Page 283 of 372 14.b) Minutes of Lake Simcoe Reg0oarPS1rMecYPr1I�ee g�0. lgt!flg held ... Friday, October 22, 2021 Meeting Minutes Page 6 Moved by: A. Waters Seconded by: C. Pettingill BOD-149-21 Resolved That the presentation by Manager, Education, Nicole Hamley regarding the Authority's Climate Change Education Programs be received for information. Carried Staff Report No. 52-21-BOD regarding the Authority's Climate Change Education Programs was included in the agenda. Moved by: A. Waters Seconded by: C. Pettingill BOD-150-21 Resolved That Staff Report No. 52-21-BOD regarding the Authority's work to strengthen and expand its climate change education programs and services be received for information. Carried d) Case Study: Reducing Municipal Salt Application while Maintaining Public Safety Manager, Integrated Watershed Management, Bill Thompson provided an overview of case studies on reducing municipal salt application practices while maintaining public safety, noting that since 2014 Authority staff have been working with both municipal staff, provincial roads staff, winter maintenance contractors and industry representatives to better understand winter maintenance practices and barriers to adoption of better practices, with the ultimate goal being a reduction of chloride loading to Lake Simcoe. Some shifts have been seen over the years in maintenance practices, and accordingly funding from the Ministry of the Environment, Conservation and Parks was used to document these shifts in a series of case studies in hopes of illustrating triple bottom line benefits (environmental, economic, and public safety) associated with better winter maintenance practices. He went on to describe a case study in the public sector and another one in the private sector. Case Study No 1: In winter 2017/18, the Town of Newmarket shifted from the use of a conventional salt-sand mix on their roads to a treated salt called Thawrox. Since that time and with the effectiveness of the new material, Newmarket has reduced its chloride application rates by 46%. While Thawrox is more expensive than conventional salt, these reduction in application rates has more than offset the increased material costs, resulting in a 33% savings in material costs on a per-event basis. Most importantly, there has been no increase in collisions on Newmarket's roads since these new practices were adopted. Case Study No 2: Authority staff have been monitoring operational practices and stormwater run-off from a large commercial parking lot since 2014. During this time, two different Page 284 of 372 14.b) Minutes of Lake Simcoe RegooarPSIrMecYPO"99Ae g�0. lgt!flg held ... Friday, October 22, 2021 Meeting Minutes Page 7 contractors have managed the 14-ha lot. The current contractor, who has a greater level of training and uses a treated material similar to the Town of Newmarket, uses less than half of the material to manage this parking lot than the previous contractor, who followed more conventional practices. It is important to note, that no slips, falls, or complaints from the public were documented during the tenure of either contractor in this parking lot. For more information on these case studies or winter maintenance practices, please contact Bill Thompson @ b.thompson@lsrca.on.ca. To view this presentation, please click this link: Reducing Winter Salt Case Studies Moved by: E. Yeo Seconded by: R. Greenlaw BOD-151-21 Resolved That the presentation by Manager, Integrated Watershed Management, Bill Thompson regarding an overview of case studies on reducing municipal salt application practices while maintaining public safety be received for information. Carried Staff Report No. 53-21-BOD regarding case studies on reducing municipal salt application practices while maintaining public safety was included in the agenda. Moved by: E. Yeo Seconded by: R. Greenlaw BOD-152-21 Resolved That Staff Report No. 51-21-BOD 53-21-BOD regarding case studies of the benefits of adoption of better winter maintenance practices be received for information. Carried VII.Hearings There were no hearings at this meeting. VIII. Deputations There were no deputations at this meeting. IX. Determination of Items Requiring Separate Discussion Items No. 1c and 3 were identified under items requiring separate discussion. Page 285 of 372 14.b) Minutes of Lake Simcoe Reg0oarPS1rMecYP01`99 e g�0. lgt!flg held ... Friday, October 22, 2021 Meeting Minutes Page 8 X. Adoption of Items not Requiring Separate Discussion Items No. 1a, 1b, 2 and 4 were identified under items not requiring separate discussion. Moved by: P. Ferragine Seconded by: A. Eek BOD-153-21 Resolved That the following recommendations respecting the matters listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the Board, and staff be authorized to take all necessary action required to give effect to same. Carried 1. Correspondence (Items 1a and 1b) BOD-154 Resolved That Correspondence Items 1a) and 1b) be received for information. Carried 2. In-year Budget Improvements BOD-155-21 Resolved That Staff Report No. 54-21-BOD regarding in-year budget improvements be received; and Further that the request to have authority delegated to the Chief Financial Officer to make necessary budget adjustments to enable more meaningful budget-to-actual comparisons in year and better year-over-year budget analysis be approved. Carried 4. WC3 Stormwater Pond Retrofit Project - Kennedy Street West, Aurora BOD-156-21 Resolved That Staff Report No. 56-21-BOD regarding the WC3- Stormwater management pond retrofit project in Aurora be received; and Further that funding for the project provided by the Town of Aurora as outlined be approved; and Further that the Authority be directed to choose a construction contractor as per the Authority's purchasing policy. Carried XI. Consideration of Items Requiring Separate Discussion 1. Correspondence (Items 1c) Chief Administrative Officer, Rob Baldwin, updated the Board regarding the email received from the Ministry of the Environment, Conservation and Parks, noting the regulations mentioned are the culmination of the work of the Minister's working group with thanks to the Ministry and Minister Piccini for listening to the working group. Of note, the transition date has been moved from January 2023 to January 2024. Passive recreation has been recognized as a Page 286 of 372 14.b) Minutes of Lake Simcoe Reg0oarPS1rMecYP01`99 e g�0. lgt!flg held ... Friday, October 22, 2021 Meeting Minutes Page 9 core and mandated program, due in part to Minister Piccini's visit earlier in summer to Scanlon Creek, which was organized by MPP Andrea Khanjin. Other highlights include the removal of the suggested community advisory board. HE noted that more information will come to the Board as it becomes available. Moved by: K. Ferdinands Seconded by: V. Hackson BOD-157-21 Resolved That Correspondence Item 1c) be received for information. Carried 3. Scanlon Creek Nature Centre Project - Selection of Prime Design Consultant Councillor Waters asked about the chosen consultant's sustainability background. General Manager, Conservation Lands, Brian Kemp advised that a very rigorous process has been undertaken to evaluate, interview and reference check the consultants. Discrepancies regarding fees amongst the potential consultants led to a second interview with Gow Hastings. Also, during the reference check phase, the sustainability factor was discussed. Gow Hastings had also brought a firm called Intuitive to their team, and they are very much an engineering firm that focuses on sustainability. Very specific questions were raised at both interviews with Gow Hastings on sustainability, and GM Kemp and his evaluation team remain quite confident. Councillor Waters also noted he could recommend an individual with sustainability expertise if needed. Moved by: A. Waters Seconded by: P. Ferragine BOD-158-21 Resolved That Staff Report No. 55-21-BOD regarding the results of RFP #2021-CL-0002 for Prime Design Consultant Services for the Scanlon Creek Nature Centre Project be received; and Further That the Chief Administrative Officer be directed to finalize a contract to retain the services of Gow Hastings Architects as the Prime Design Consultant. Carried XII.Closed Session With Confidential Staff Report No. 57-21-BOD having been previously distributed to Board members, Chair Emmerson asked if there were any questions or comments from Board members. Seeing there were no questions or comments from Board members, Chair Emmerson asked that the staff report be moved without going into Closed Session. a) Confidential Land Matter Page 287 of 372 14.b) Minutes of Lake Simcoe Reg0oarPS1rMecYP01`99 e g�0. lgt!flg held ... Friday, October 22, 2021 Meeting Minutes Page 10 Moved by: S. Harrison-McIntyre Seconded by: R. Greenlaw BOD-159-21 Resolved That Confidential Staff Report No. 57-21-BOD regarding a confidential human resources matter be received; and Further that the recommendations contained within the report be approved. Carried XIII. Other Business a) Chair Emmerson noted the next Board of Directors' meeting will be held on Friday, November 26t", and the Authority's Annual Conservation Awards ceremony will be held just ahead of this meeting. b) Councillor Eek advised that on November 3rd and 4t", York Region is hosting the 13t" Annual Agri-Food Forum, a two-day forum for with 50 speakers. c) Councillor Gartner thanked Authority staff for all their great work on Stream and Wetland Creation Project on Kennedy Street in Aurora. XIV. Adjournment Moved by: C. Pettingill Seconded by: C. Riepma BOD-160-21 Resolved That the meeting be adjourned at 11:15 a.m Carried Regional Chairman Wayne Emmerson Rob Baldwin Chair Chief Administrative Officer Page 288 of 372 14.c) Nottawasaga Valley Conservation Authority re: Minutes of Friday, 0... �p.SAQ1 C�P'f L9t x �c 7r,10N P��Q� Nottawasaga Valley Conservation Authority 09-21-BOD MINUTES October 22, 2021 9:00 a.m. - 12:00 p.m. Virtual Meeting Via WebEx Present: Councillor Gail Little, Vice-Chair Amaranth (Township) Councillor Mariane Mcleod, Chair Collingwood (Town) Councillor Margaret Mercer Melancthon (Township) Mayor Floyd Pinto Adjala-Tosorontio (Township) Councillor Dane Nielsen Grey Highlands (Municipality) Councillor Andrea Matrosovs Blue Mountains (Town) Councillor Donna Jebb New Tecumseth (Town) Councillor Shirley Boxem Mulmur (Township) Councillor Rob Nicol Innisfil (Town) Councillor Cathy Keane Oro-Medonte (Township) Mayor Don Allen Springwater (Township) Councillor Thom Paterson Clearview (Township) Councillor Raj Sandhu Bradford West Gwillimbury (Town) Councillor George Watson Wasaga Beach (Town) Councillor Ralph Manketlow Mono (Town) Councillor Gary Harvey Barrie (City) Absent: Councillor Walter Benotto Shelburne (Town) Deputy Mayor Michael Smith Essa (Township) Staff: Doug Hevenor, Chief Administrative Officer; Chris Hibberd, Director Watershed Management Services; Byron Wesson, Director Conservation Services; Sheryl Flannagan, Director Corporate Services; Kerry Jenkins, Administrative Assistant/Recorder, Kyra Howes, Manager Lands & Operations, Ben Krul, Manager Planning. Page 289 of 372 14.c) Nottawasaga Valley Conservation Authority re: Minutes of Friday, 0... 1. CALL TO ORDER Chair McLeod called the meeting to order at 9:03am 2. LAND ACKNOWLEDGEMENT The Nottawasaga Valley Conservation Authority Board acknowledges that we are situated on the traditional land of the Anishinaabeg. The Anishinaabeg include the Odawa, Salteaux, Anishinaabeg, Mississauga and Algonquin who spoke several languages including Anishinaabemowin and Potawatomi. We are dedicated to honouring Indigenous history and culture and committed to moving forward in the spirit of reconciliation and respect with all First Nation, Metis and Inuit people. 3. DECLARATION OF PECUNIARY AND CONFLICT OF INTEREST There were no Pecuniary and conflict of interest. 4. MOTION TO ADOPT AGENDA RES: 59-21 Moved by: Cllr. Raj Sandhu Seconded by: Cllr. Gary Harvey RESOLVED THAT: the agenda for the Board of Directors Meeting #09-21- BOD dated October 22, 2021 be approved. Carried; 5. ANNOUNCEMENTS There were no announcements. 6. PRESENTATIONS There were no presentations. 7. HEARINGS There were no hearings for this meeting. S. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Page 290 of 372 14.c) Nottawasaga Valley Conservation Authority re: Minutes of Friday, 0... Board Members were requested to identify items from the Consent List that they wish to have considered for separate discussion. 9. ADOPTION OF CONSENT LIST AND IDENTIFICATION OF ITEMS REQUIRING SEPARATE DISCUSSION RES: 60-21 Moved by: Deputy Mayor Floyd Pinto Seconded by: Cllr. Margaret Mercer RESOLVED THAT: agenda item number(s), C (vi) was identified as requiring separate discussion, be referred for discussion under Agenda Item #9; and FURTHER THAT: all Consent List Agenda Items not referred for separate discussion be adopted as submitted to the board and staff be authorized to take all necessary action required to give effect to same; and FURTHER THAT: any items in the consent list not referred for separate discussion, and for which conflict has been declared, are deemed not to have been voted on or discussed by the individual making the declaration. Carried; 10. CONSENT LIST a. Adoption of Minutes i. Approved by Consent. RESOLVED THAT: the minutes of the Board of Directors Meeting #08-21- BOD dated September 24, 2021 be approved. Carried; b. Correspondence There were no correspondence for this meeting. C. Staff Reports i. Staff Report No. 36-09-21-BOD from Kyra Howes, Manager Lands & Operations regarding Lease Renewal for Utopia Conservation Area. Approved by Consent. RESOLVED THAT: the Board of Directors receive Staff Report No. 36-09-21- BOD regarding the Utopia Conservation Area five-year lease to the Friends of Utopia Gristmill and Park. Carried; ii. Staff Report No. 37-09-21-BOD from Kyra Howes, Manager Lands & Operations regarding Procyon Wildlife Rehabilitation Property Lease Renewal Page 291 of 372 14.c) Nottawasaga Valley Conservation Authority re: Minutes of Friday, 0... Approved by Consent. RESOLVED THAT: the Board of Directors receive Staff Report No. 37-09-21- BOD regarding a short-term lease renewal with Procyon Wildlife Rehabilitation Centre be approved as presented. Carried; iii. Staff Report No. 38-09-21-BOD from Chris Hibberd, Director Watershed Management Services regarding Appointment of Officers under the Conservation Authorities Act; and Permit Signing Authority. Approved by Consent. RESOLVED THAT: Ben Krul, NVCA Manager, Planning Services, be appointed as an officer for the NVCA as per Section 10 of Ontario 172/06; Section 28(1) (d) of the Conservation Authorities Act; and FURTHER THAT: the following staff positions be delegated the authority to approve permissions consistent with Board approved policies and guidelines, for a maximum period of 24 months (2 years), under Ontario Regulation 172/06: • CAO/Secretary-Treasurer • Director, Watershed Management Services • Manager, Planning Services • Supervisor, Planning Services • Senior Regulations Technician • Regulations Technician • Planner III • Planning Ecologist Carried; iv Staff Report No. 39-09-21-BOD from Sheryl Flannagan, Director Corporate Services regarding 2021 Third Quarter Budget Report Approved by Consent. RESOLVED THAT: the Board of Directors receive Staff Report No. 39-09-21- BOD regarding the 2021 third quarter financials; and FURTHER THAT: staff continue to monitor budget activities. Carried; V. Staff Report No.40-09-21-BOD from Sheryl Flannagan, Director Corporate Services regarding NVCA COVID-19 Vaccination Policy Update Approved by Consent. RESOLVED THAT: the recommended changes to the NVCA's COVID-19 Vaccination Policy be approved and implemented. Carried; Page 292 of 372 14.c) Nottawasaga Valley Conservation Authority re: Minutes of Friday, 0... vi. Staff Report No. 41-09-21-BOD from Chris Hibberd, Director Watershed Management Services regarding Proposed Housekeeping Changes to Fees for Planning and Permit Applications. RES: 61-21 Moved By: Cllr. George Watson Seconded By: Mayor Floyd Pinto RESOLVED THAT: The Board of Directors receive Staff Report No. 41-09-21- BOD regarding proposed housekeeping changes to planning and permitting review fees. Carried; vii. Staff Report No. 42-09-21-BOD from Doug Hevenor, CAO/Secretary Treasurer regarding Information on Proclaimed Phase One Regulatory Changes. Approved by Consent. WHEREAS: the provincial government has proclaimed legislative amendments related to the governance and operation of Conservation Authorities; and WHEREAS: Conservation Authorities remain committed to fulfilling an accountable and transparent process through their operations and governance; THEREFORE, BE IT RESOLVED THAT: the Nottawasaga Valley Conservation Authority (NVCA) endorse the Regulatory changes to Conservation Authorities Act, R.S.O. 1990, c. C.27 as prescribed October 1, 2021 on the Ontario Laws site; and FUTHER THAT: staff be directed to work towards implementing these changes and to identify additional improvements and best management practices by no later than December 31, 2024. Carried; viii. Staff Report No. 43-09-21-BOD from Maria Leung, Communications Coordinator regarding Communications Report - September 11, 2021 - October 8, 2021. Approved by Consent. RESOLVED THAT: Staff Report No. 43-09-21-BOD regarding NVCA Communications - September 11, 2021 - October 8, 2021, be received. Carried; 11. OTHER BUSINESS There was no other business. 12. ADJOURN RES: 62-21 Moved by: Cllr. Donna Jebb Seconded by: Cllr. Margaret Mercer RESOLVED THAT: this meeting adjourn at 9:21am, to meet again on November 26, 2021 or at the call of the Chair. Carried; Page 293 of 372 14.c) Nottawasaga Valley Conservation Authority re: Minutes of Friday, 0... p,SAG.4 0 ti np r RL'�r10N A" NVCA November 2021 Board Meeting Highlights Next Meeting: December 10, 2021, held virtually. For the full meeting agenda including documents and reports, visit NVCA's website. Presentation on NVCA's Living Snow 2022-2026 Lake Huron Lakewide Fence Program Action and Management Plan Rick Grillmayer, NVCA's Manager of Forestry, Under the Great Lakes Water Quality gave a presentation regarding the living snow Agreement, the governments of Canada and fence program. the United States are committed to restore and maintain the physical, biological and chemical Living snow fences are trees or other plants integrity of the waters of the Great Lakes. that are strategically planted to stop snow from blowing from fields to roadways. These fences Every five years, the two countries prepare and form a barrier that slows the wind that carries issue Lakewide Action and Management Plans the snow, in turn stopping the snow from (LAMP) for each of the five Great Lakes. drifting onto roads. The Lake Huron Partnership will deliver the next In many municipalities in the Nottawasaga Lake Huron LAMP by the end of 2021. Watershed, snow drifting on roads creates 2021 Year End Surplus/Deficit dangerous driving conditions, forcing road Allocation closures. While living snow fences are a good option solve this problem, the distance where The NVCA Board of Directors approved that any the trees are planted must three times the deficit/surplus for 2021 will allocated height of the trees. accordingly to the budget reserve. As road allowances in the watershed are too Transition Plan for Submission to the narrow to allow this distance, living snow fences must be planted on private land. Ministry of Environment Conservation However, the majority of private land in the and Parks watershed is used for agriculture, therefore The Conservation Authorities Act (CA Act) once living snow fences are planted, farmers requires conservation authorities to prepare lose around 0.4 hectares (1 acre) of area where transition plans outlining steps and timelines for they can farm, as it is difficult manipulate large the preparation of an inventory of program and farming equipment between the rows of trees. services and for the development and execution The County of Dufferin worked with NVCA and of funding agreements with participating the Grand River Conservation Authority and municipalities. created an incentive program for private NVCA's transition plan sets out the process and landowners to plant living snow fences. timelines for the development and execution of However, the uptake was very low. memorandum of understandings/agreements Possible solutions are to create a performance between partner municipalities to fund program incentive tied to the value of the land, or and services that are not deemed to be purchasing the land where snow fences should provincially mandatory services outlined in the be planted. CA Act and associated regulations. Please refer to NVCA's website for the details of the transition plan. 8195 8th Line, Utopia, ON, LOM 1TO • 705-424-1479 admin@nvca.on.ca www.nvca.on.ca Page 294 of 372 14.c) Nottawasaga Valley Conservation Authority re: Minutes of Friday, 0... Updates to the Hearing Guidelines Appendix B of Procedures for Implementation of Ontario Regulation 172/06 NVCA staff work with permit applicants in an attempt to find a solution to their proposal to ensure that it is in conformity with approved policies and legislation. However, there are occasions when a mutually agreeable solution cannot be reached, and NVCA staff may recommend refusal of the application to the Board of Directors. In these cases, applicants can request a hearing by NVCA's Board of Directors, in accordance to Section 28 of the CA Act. With the passage of Bill 229, Protect, Support and Recover from COVID-19 Act (Budget Measures), 2020, a new section of the Conservation Authorities Act (Section 28.01) came into force. This section governs the appeal process for applicants granted Minister Zoning Orders. NVCA's Board of Directors approved an update to the hearing guidelines to reflect the changes related to Minister's Zoning Orders. 8195 8th Line, Utopia, ON, LOM 1TO • 705-424-1479 admin@nvca.on.ca www.nvca.on.ca Page 295 of 372 14.d) Minutes of Barrie Public Library Board meeting held on Thursday, 0... Barrie Public LIBRARY BOARD MINUTES BOARD MEETING : #21 -08 DATE: THURSDAY, OCTOBER 28, 2021 , 7 :OOPM LOCATION : VIRTUAL MEETING VIA ZOOM _ _ A. Mitchell (Chair), M. Sauro (Vice-Chair), S. Morales (Councillor), R. Munro, M. • Rao, A. Wiggins, T. Clarke, J. Martin, K. Aylwin (Councillor) • L. Jessop, C. Vanderkruys, J. Little, A. Schroeder, K. Barratt • - K. Bouffard 1. Call to Order, Welcome and Land Acknowledgment The meeting was called to order at 7:03pm. 2. Confirmation of Agenda The agenda was confirmed. 3. Conflicts of Interest No conflicts were declared. 4. Delegations There were no delegations. 5. Board Development— Importance of Social Infrastructure The link to this presentation will be posted on the Hub. Consent Agenda 6. Board Meeting Minutes 7. CEO's Report 8. Holly Community Library Update 9. Q3 Statistics 10.Correspondence 11.Deferred Items a. Financial Migration b. H Block Parking Lot c. Succession Management Plan Page 296 of 372 14.d) Minutes of Barrie Public Library Board meeting held on Thursday, 0... Barrie Public LIBRARY BOARD MINUTES d. 2020 Over-contribution to the Fund Development Reserve e. CEWS Liability Agenda 12.Items held from the Consent Agenda Item 11.d. 2020 Over-contribution to the Fund Development Reserve, will be discussed in November. Motion #21-46 CLARKE - AYLWIN THAT the Barrie Public Library Board adopts the consent agenda for Board meeting #21-08 dated Thursday, October 28, 2021. CARRIED 13.H Block Parking Lot Motion #21-47 MORALES - CLARKE THAT the Barrie Public Library Board direct the CEO or designate to liaise with the YMCA of Simcoe Muskoka and the City of Barrie regarding the potential development of a new YMCA facility at 50 Worsley St. to ensure the interests of the Barrie Public Library are considered, and THAT staff provide a report to the Board at the January 2022 meeting identifying potential capital improvements for the Downtown Barrie branch that could be expedited and streamlined through possible partnerships with the YMCA of Simcoe Muskoka if this development moved forward. CARRIED 14.Board Committee 14.1 Personnel & Finance Committee 14.1.1 Budget Presentation Update The committee reviewed the draft presentation at a meeting October 13, 2021. The CEO will share a revised draft on the Hub next week. 14.2 Community & Governance Committee 14.2.1 Policies Motion #21-48 RAO - MUNRO THAT the Barrie Public Library Board approve revisions to the Library & Political Elections Policy and Records Retention Policy as recommended by the Community & Governance Committee. CARRIED Page 297 of 372 14.d) Minutes of Barrie Public Library Board meeting held on Thursday, 0... Barrie Public LIBRARY BOARD MINUTES Motion #21-49 AYLWIN - RAO THAT the Barrie Public Library Board approve revisions to the Collections Policy (formerly Collections Development Policy) as recommended by the Community & Governance Committee. CARRIED 14.2.2 Announcements The Board Chair shared a development session from his organization that Board members are welcome to attend. 15.Report of the Chair—Verbal Report Committee Chairs should look into booking meetings for 2022. 16.Closed Meeting Public Libraries Act— Section 16.1(4) (d) labour relations or employee negotiations and (b) personal matters about an identifiable individual Motion #21-50 AYLWIN - MORALES THAT the Barrie Public Library Board conduct a Closed meeting as the subject matter being considered concerns labour relations or employee negotiations and personal matters about an identifiable individual (Public Libraries Act Section 16.1(4)(b)(d)). CARRIED This portion of the meeting was held in closed session. 16.1 Closed Meeting Board Meeting Minutes 16.2 Labour Relations 16.3 CEO Evaluation Timelines Rise and report Motion #21-51 WIGGINS - MARTIN THAT the Barrie Public Library Board adopt the minutes of closed meeting #21- 07 dated Thursday, September 23, 2021, as amended. CARRIED Motion #21-52 MUNRO - AYLWIN THAT the Barrie Public Library Board appoint Michael Sauro as a Board member representative at the 2022 Barrie Public Library CUPE negotiations. CARRIED 17.Date of Next Board Meeting Thursday, November 25, 2021 7:00pm Page 298 of 372 14.d) Minutes of Barrie Public Library Board meeting held on Thursday, 0... Barrie Public LIBRARY BOARD MINUTES 18.Adjournment The meeting adjourned at 8:27pm Page 299 of 372 14.e) Orillia Public Library Board re: December 1 , 2021 Meeting Package.... ORILLIA PUBLIC LIBRARY BOARD —MONTHLY MEETING WEDNESDAY DECEMBER 1, 2021 at 3:30 p.m.via ZOOM Purpose Statement We are a gathering place to share expertise,support learning, inspire connections and create possibilities for everyone. CONVENING OF THE MEETING— Board Chair 1. "We acknowledge that we are on the traditional territory of the Chippewas of Rama First Nation, a member of the Three Fires Confederacy,which includes the Odawa, Potawatami, and Ojibway people. We honour them for having lived here, and cared for this land,from time immemorial.We recognize the many contributions that the Original People have made, and continue to make,to this region. We appreciate the opportunity to live,work and play in this beautiful place." 2. Call to Order—Notice and Quorum 3. Approval of the Agenda MOTION 5 min 4. Disclosure of Pecuniary Interest and General Nature Thereof CONSENT AGENDA MOTION 5 min 1. Approval of the Minutes of the October 27, 2021 Regular Meeting 2. Reports for October 2021 a) CEO Report b) Children&Youth Services c) Corporate and Operational Services d) Information Services 3. Correspondence a) November 2, 2021 to Township of Oro-Medonte re: 2022 contract for library service b) November 2, 2021 to Severn Township Public Library re: 2022 contract for library service c) November 9, 2021 from Severn Township Public Library DISCUSSION AGENDA 1. Business Arising from the Minutes a) Strategic Plan Update 5 min 2. Reports of Board Committees and Representatives a) Finance Committee—October 2021 Financial Statements MOTION 5 min 2022 Budget Update MOTION 5 min b) Community Relations Committee—Fundraising Update 5 min c) OLS Representative—D.Watson 5 min 3. New Business a) min 4. Announcements 2 min 5. Adjournment 1 min PLEASE NOTIFY SECRETARY AT 705-325-2338 IF UNABLE TO ATTEND Page 300 of 372 14.e) Orillia Public Library Board re: December 1 , 2021 Meeting Package.... ORILLIA PUBLIC LIBRARY BOARD MINUTES OF OCTOBER 22, 2o21 MEETING A regular meeting of the Library Board was held in the Library commencing at 3:32 P.M. PRESENT — BOARD — K. Seymour, Chair; C. Seiberling-Spriggs, Vice-Chair; M. Ainsworth (via telephone); C. Allman; M. Edwards; D. Elder; R. Greenlaw; P. Helm; G. McCorkell (via telephone); R. Stevens; D. Watson STAFF — B. Sullivan, Chief Executive Officer K. Absalom, Director of Information Services M. Robertson, Director of Corporate and Operational Services M. Wilkinson, Director of Children's &Youth Services E. Damery, Children's &Youth Services Coordinator A. Lambertsen, Coordinator of Circulation Services T. Chatten, Recorder ABSENT — none CONVENING OF THE MEETING Land Acknowledgement Statement — K. Seymour read the Library Board's statement. Call to Order — Notice and Quorum — K. Seymour called the meeting to order. Approval of the Agenda MOTION#2021:53 Moved by D. Watson, seconded by P. Helm that the Orillia Public Library Board approve the Agenda of the October 27, 2021 meeting. CARRIED Disclosure of Pecuniary Interest and General Nature Thereof— none CONSENT AGENDA The CEO and Directors provided highlights from their monthly reports. B. Sullivan commented on the staff professional development/training day with S. Lawson which included great staff involvement. M. Wilkinson mentioned that schools are starting to return for Battle of the Books and virtual class visits. K.Absalom commented on the Remembrance Day displays which are going up with boo school kids taking part in a virtual experience. The exhibit is facing outside so that it can be viewed at all hours of the day. Seniors/schools are involved in making poppies for the iootll anniversary. M. Robertson provided details on the ILS services upgrade, including online registration for accounts that can place holds right away, auto renew enabled except for items with holds, etc. providing time savings for staff. She also reported that we are now lending light therapy lamps. Page 301 of 372 14.e) Orillia Public Library Board re: December 1 , 2021 Meeting Package.... MOTION*2021:54 Moved by P. Helm, seconded by R. Greenlaw that the Consent Agenda of the October 27, 2021 meeting be adopted. CARRIED DISCUSSION AGENDA BUSINESS ARISING FROM THE MINUTES Service Recovery pdate — The CEO prepared a report outlining the next steps to service recovery assuming that all internal vacancies are filled, that there is sufficient planning time to execute programming, and that provincial direction is such that we are permitted to expand capacity and services. MOTION*2021:55 Moved by C. Allman, seconded by D. Elder that the Orillia Public Library Board accept the reopening plan. CARRIED Strategic Plan Update — The CEO prepared a report for Board information and discussion to move forward in creating the new strategic plan. REPORTS OF BOARD COMMITTEES AND REPRESENTATIVES Finance Committee — Monthly statements for September 2021 were presented for Board review and discussion. MOTION*2021:56 Moved by R. Stevens, seconded by R. Greenlaw that the Orillia Public Library Board receives the September 2021 Financial Statements as presented. CARRIED 2022 Budget Update — The Finance Committee met prior to the Board meeting to discuss budget requests for 2022 for both operating and capital expenditures. A report was prepared for Board discussion outlining the recommendations. MOTION*2021:57 Moved by R. Greenlaw, seconded by R. Stevens that the Orillia Public Library Board implement the recommendations of the Finance Committee with regards to the 2022 budget. With these recommendations there is an increase of$271,589 over 2021 which represents a 12% increase. CARRIED Community Relations Committee — Fundraising Update — The CEO provided a report of fundraising opportunities discussed by the Committee, including a donation drive beginning November 1 and a Library pop-up store at the Farmers Market on December 15th and 22na. Promotional materials and social media coverage will be created to advertise the donation drive. MOTION*2021:58 Moved by D. Elder, seconded by C. Seiberling-Spriggs that the Orillia Public Library Board Community Relations Committee continue to meet regularly and investigate appropriate fundraising ideas. CARRIED Page 302 of 372 14.e) Orillia Public Library Board re: December 1 , 2021 Meeting Package.... NEW BUSINESS CEO Presentation to Council — B. Sullivan to attend the November 811, City Council meeting with the Board Chair as an introduction to the new CEO, and a general overview of programs and services provided at the Library. ANNOUNCEMENTS — Due to budget discussions the November Board meeting will be changed to December 1, with no regular December meeting. Reminder to Board members to complete their vaccine information to the City by November 15th. Adjournment at 4:20 P.M. BOARD CHAIR CHIEF EXECUTIVE OFFICER Page 303 of 372 14.e) Orillia Public Library Board re: December 1 , 2021 Meeting Package.... Board Report October/November 2021 (December 2021 Meeting) Prepared by Bessie Sullivan, CEO Service Recovery On November 2nd we introduced limited seating and changed computer bookings to 75 min. Media Nov. 1 https://www.orilliamatters.com/local-news/orillia-public-library-seeks-donations-to-help-fund- new-makerspace-4705000 Nov. 2 https://barrie.ctvnews.ca/remembrance-day-exhibit-on-display-at-the-orillia-public-Iibrary- 1.5648825 Nov. 5 https://sunonlinemedia.ca/2021/11/05/higher-tech-library-services/ https://www.orilliamatters.com/local-news/orillia-students-seniors-youth-help-create-art-of- remembrance-4727480 Nov. 10 https://www.orilliamatters.com/local-news/welcoming-people-back-into-library-will-be-slow- process-ceo-says-4741728 Nov. 17 https://www.ori Ilia matters.com/local-news/li bra ry-staff-suggest-closing-sundays-but-council- not-ready-to-close-that-chapter-4770171 https://www.oriIIiamatters.com/local-news/city-considers-funding-outreach-worker-for-library- downtown-4770279 Nov. 18 https://www.thestar.com/local-orillia/news/council/2021/11/19/orillia-library-advocates-for- outreach-worker-to-help-those-potentially-in- crisis.html?fbclid=lwAR3eCQF3gzgBlsgdklm6 ZI<bOKB3mYf-J-MdhezegUkGRg9lhBwet6u9ewA Nov. 19 https://www.cbc.ca/listen/live-radio/1-112-ontario-morning-from-cbc-radio/clip/15879517- ontario-morning-friday-november-19-2021- Nov. 21 https://www.orilliamatters.com/local-news/ridiculous-subsidy-for-township-residents-leads-to- 24k-shortfall-4777429 Nov. 22 https://sunonlinemedia.ca/2021/11/22/analysis-library-to-open- sundays/?fbclid=lwAR3CxalFvuKRixvxl ggddSMii07m9plb2YNS AaObJlvfpMuA9megh4g k Nov. 24 https://www.oriIIiamatters.com/local-news/orillia-public-library-presents-week-long- downtown-story-walk-4790275 Page 304 of 372 14.e) Orillia Public Library Board re: December 1 , 2021 Meeting Package.... Professional Development Ontario Library Service held a networking meeting on November 18th these meetings give library CEOs an opportunity to discuss common issues. At these meetings Ontario Library Service Consultants provide updates on initiatives, programs, and services. Human Resources The final vacancies have been filled and we are prepared to resume regular hours on December 6th Facilities I met with Coyer Yateman the OPP Detachment Commander on November 3, 2021, to discuss more regular police presence in the library as well as our security concerns. An officer is coming to speak to staff on December 2nd about what we can expect from police. Library Partnerships Empower Simcoe was to have a Housing Access Worker in the library in late November to do a needs renumerations. This has been cancelled due to the increase in COVID numbers but should take place when it is safe to do so. There are several organizations that would provide good support for the Outreach worker on staff (Information Orillia, Immigration Services, Empower Simcoe). I attended a workshop put on by Age Friendly Orillia, they are in the process of creating an Age Friendly Orillia Plan. Through the workshop it became apparent that the library's greatest role with seniors is bridging the digital divide. City of Orillia Kelly Seymour and I made a deposition to council on November 8, 2021. We presented about the structure of library boards, where public libraries get their funding, who regulates them, and our return on investment for the city. On November 17th and 18th Kelly and I presented our operating budget to council as Kelly reported, we were asked to consider Sunday services with an increase in budget ask. Money has been set aside for an Outreach worker, discussion is underway as to what it looks like and who will be responsible the library or the city. On November 241h we presented our capital budget for the replacement sorter. The city and the library will split the project through both our respective reserves. Page 305 of 372 14.e) Orillia Public Library Board re: December 1 , 2021 Meeting Package.... REPORT OF THE DIRECTOR OF CHILDREN'S AND YOUTH SERVICES October 2021 Submitted by Meagan Wilkinson Total Reference interaction: 1181 Total RA interactions: 551 Total community members reached via programs: 232 Tell Our Story Meagan Wilkinson attended a virtual meeting of Simcoe County public library programmers on October 41". This group is made up of librarians and para-professionals who are interested in sharing their programming ideas and collaborating on large projects that could not otherwise be financially viable for an individual library. The next meeting has been set for December to discuss possibilities for Black History Month. The Family Department hosted a name suggestion competition for our 2 new fish tank plecos. We received a staggering 105 ballots (totalling 210 fish names!) in-person and via social media. The winning names are Pearl and Noodle! The 2 ecstatic winners of the competition received a prize pack as well. Transform Service Delivery Educator Book Bundles have returned. Through our website, educators can order items that meet their curriculum needs. CYS staff use their expert knowledge of the collection and researching tools to find resources that best meet the educator's criteria. We have added an option to register for an educator enewsletter which will be emailed out 3 times a year. The first newsletter is expected to go out in January 2022. Alex Gilston created and led Virtual Family Trivia: Disney Edition! On Saturday October 23rd While several families registered, only 1 family attended, indicating that virtual programs are not what our families want. However, the attending family was excited to win the Golden Mickey! While we were not able to hold in-person programs, CYS staff pivoted to outdoor storytimes. Erin Damery and Alex Gilston offered 2 outdoor storytimes on October 7t" and 21St in our courtyard. Due to distancing restrictions, we could only register 4 families per session. Both programs were full with a waitlist immediately following the release of our enewsletter. We saw the demand for storytimes and held a physically distanced "Storytime in the Park" at Walter Henry Park. Erin, Alex, and Meagan ran an interactive storytime for 40 parents and children. A pop-up circulating collection was brought along where families checked books out after playing on the play equipment. 1 new membership was given out. 1I ? age Page 306 of 372 14.e) Orillia Public Library Board re- December 1 , 2021 Meeting Package.... -k 1 1 __ Following the demand for surprise bags, Sam McLean created "Blind Date with a Zombie or Ghost" surprise bags for teens.This was a popular service with 15 surprise bags requested. Sam McLean began registering individual kids aged 9-12 for the Battle Bookclub, which gives access to a version of the Battle of the Books program to kids who do not have the opportunity to participate in the school edition. November's book club focuses on the Fantasy section of the Battle list. Bookclub kits were available for pick up this month. Each kit holds a book from the fantasy list and activities that complement the genre. 12 tweens have registered, with 7 of the participants returning from the March 2021 Battle book club. 2 age Page 307 of 372 14.e) Orillia Public Library Board re: December 1 , 2021 Meeting Package.... Work has begun on several larger programs for November/December including a Downtown Story Walk, Family Gift Making Take & Make, and Surprise Bags: Winter Edition (our Winter Reading Club). Support Learning and Growth Plans are being made to include limited seating in the Family Department. This allows families to engage in literacy activities together while in the library. Following seating, we are making plans for configuring "The Pit" to allow physically distanced play opportunities. As play is an integral part of learning. Connect People to Resources Sam McLean planned and led 2 Grade 9 virtual visits. These visits highlighted how to register for a library card, how to access digital databases, and our new YA books. Sam McLean began registering schools for virtual Battle of the Books. As of November 18th, 14 schools have registered. Instagram continues to be a place to connect with teens. Instagram followers: 607 Enhance Our Capacity Marika Fox joined the CYS team as our new Children and Youth Library Technician. Sam McLean completed a successful performance review. Meagan Wilkinson created and emailed 4 Not Myself Today staff emails. Sam McLean attended "Relighting Your Programming Fire: Combatting Job-Related Burnout and Guilt to Make Programming Fun Again". Presented by Chelsea Price, Director, Meservey (Iowa) Public Library. The webinar outlined the effects of the pandemic on our 'programming' motivation and discussed some ways to care for yourself and to celebrate little victories. The main message was to be kind to yourself and to reexamine our definition of productivity. CYS staff are grateful for the opportunity to participate in the important and emotional training provided by Sherry Lawson on October 181" . Much was learned during the training and staff are eager to continue this conversation. 3 1 Page Page 308 of 372 14.e) Orillia Public Library Board re: December 1 , 2021 Meeting Package.... From: noreplvC&esolutionsaroup.ca on behalf of Laura To: Meaaan Wilkinson Subject: Lambert Date: November 17,2021 11:25:36 AM Hi Meagan, I have a friend who lives in Orillia and I just wanted to let you know how much she is constantly bragging about your staff.I'm a Librarian at 13PL and she is constantly messaging me to tell me about a new series she discovered for her child because of your staff.When you were in lockdown she messaged me to tell me how amazing the items you all picked for her daughter were.I know it makes me happy when I get this feedback,so I wanted to make sure you received the positive feedback. Thanks, Laura ------------------------------------- Origin:https://www.orilliapubliclibrary.ca/Modules/contact/search.aspx? s=M3m7dWAPs6KFL 1480EmNyQeOuAleQuA1 ------------------------------------- This email was sent to you by Laura<laura.lambert@barrielibrary.ca>through https://www.orilliapubliclibrary.ca. Page 309 of 372 14.e) Orillia Public Library Board re: December 1 , 2021 Meeting Package.... REPORT OF THE DIRECTOR OF CORPORATE AND OPERATIONAL SERVICES October 2021 Submitted by Melissa Robertson Tell Our Story On October 13 the newest art acquisition was unveiled - a portrait of local artist, teacher and reverend, Eustice Canon Green, painted by John Wycliffe Lowes Forster. Coordinator of Technical Services Emily Sullivan created a brochure to accompany the unveiling. Emily Sullivan has also been involved in the creation of printed/digital materials for our November fundraising campaign. Posters, bookmarks, flyers, and online content are all a result of Emily's design work on this campaign. Transform Service Delivery October 6: Melissa Robertson met with Orillia Farmer's Market Manager, Diana Smith to negotiate the space available for the Market to operate indoors under current Covid mandates. The OFM has been operating out of the hallway and cafe area since October 16. A recent update in legislation and the Market's interpretation of those terms will see the Market operate out of the program rooms as of November 13. Cafe area and hallways may still be used for some vendors. October 28: the newly named EDI Committee (Equity, Diversity, and Inclusion) met with a full agenda to: discuss the name and scope of the committee, nominate a Chair, plan a display/post for Treaties Recognition Week, and discuss upcoming opportunities (winter holidays, Black History Month, #ITSTARTS Campaign). It was decided that the EDI Committee will run September through June each year. When a new "year" starts, we will introduce new members. One rep from each department will step out, one will remain, and a new person from each department will join. This will help ensure consistency with committee goals, while ensuring fresh eyes and minds are contributing. The head of the departments will manage this. The Committee Chair is Melissa Robertson, therefor future reports on the activity of this committee will be found here in the report of the Director of Corporate and Operational Services. Support Learning and Growth October 5: Melissa Robertson and Erin Damery (CYS) attended the First National Public Library Week launch at Rama First Nation Public Library. OPL reps were warmly welcomed, publicly acknowledged, and had opportunity for networking. Pursuing more opportunities to connect and show support for our member libraries and Indigenous communities would be beneficial. 1 I Page Page 310 of 372 14.e) Orillia Public Library Board re: December 1 , 2021 Meeting Package.... October 7: Amy and Sarah K. completed training on TransitFare for the city bus transit Smart card system. The circ staff will have the opportunity to get some practice in the testing system before the program goes live in January 2022. October 23: Amy gave board member Catherine Allman an introduction to how the sorter functions and how the automated system saves staff time. Enhance Our Capacity The TLCU 2021 Conference: Libraries Reimagined took place October 25-27 virtually. Emily Sullivan, Melissa Robertson, and Amy Lambertsen were all registered. Some staff attended live sessions; others will watch the recorded sessions. The TLCU Conference was very helpful to the Coordinator of Technical Services as it highlighted many of the new features of the upgraded ILS. Emily attended sessions on Authorities Management, Complex Cataloging, Serials Workflows and more. Melissa attended sessions on TLCs new Data Services, Library Advocacy, How to Talk to Your IT Department, and basics on LS2 Preferences and Admin, among others. Amy will be reviewing some of the recorded sessions at a later date. October 25, 2021: Shawna Ballik began as the new part-time Circulation Clerk II. Shawna comes to OPL with a great deal of customer service experience from the Midland Cultural Centre, the Sharing Place in Orillia, and varied festivals/events in Orillia such as Mariposa Folk Festival, Roots North Music Festival, and more. Shawna is already familiar with many of our patrons and is fitting in well with the OPL team. Stats Orillia Public Library Oct 2019 Oct 2020 Oct 2021 Checkouts + renewals 26,123 25,082 19,569 Holds 3,447 3,561 3,999 Holds arrived 4,049 4,833 5,012 Gatecount: daily mean 854 271 358 *Gates did not work properly for 2 weeks in Oct 2019—count may be off 2 1 P a g e Page 311 of 372 14.e) Orillia Public Library Board re: December 1 , 2021 Meeting Package.... Severn Township Borrower Type Number of members* Number of members Check Outs + borrowing Renewals November 1, 2021 Oct. 1-31, 2021 Oct. 1-31 2021 Severn Adult 578 251 2,264 Severn Child 140 37 380 Severn Youth 17 4 5 E-Access 61 N/A N/A Total 796 292 2,649 Oro-Medonte Township Borrower Type Number of Number of Check Outs and members* members Renewals borrowing November 1, 2021 Oct. 1-31, 2021 Oct. 1-31, 2021 Oro Adult 649 285 2,417 Oro Child 136 31 343 Oro Youth 23 4 47 Oro 1 0 0 Housebound E-Access 112 N/A N/A Total 1921 320 2,807 Chippewas of Rama First Nation Borrower Type Number of members* Number of members Check Outs and borrowing Renewals November 1, 2021 Oct. 1-31, 2021 Oct 1-31, 2021 CRFN Adult 3 1 108 CRFN Child 0 0 0 CRFN Youth 0 0 0 E-Access 1 N/A N/A Total 4 1 108 3 1 P a g e Page 312 of 372 14.e) Orillia Public Library Board re: December 1 , 2021 Meeting Package.... Incidents October 2 Library staff observed a person not wearing a mask behaving erratically (staggering, slurring speech, gesturing wildly, entering closed restrooms). Meagan spoke with him and escorted him out as he voluntarily left. Outside, additional erratic behaviour was witnessed in the parking lot and courtyard. Non-emergency police were called, the man left the scene before police arrived. October 7 Verbal confrontation with a known patron who refuses to wear a mask or follow procedures for accommodating mask-less patrons. Patron was warned against harassing behaviour toward staff. October 15 A woman in crisis approached the circulation desk in obvious distress - homeless, new to the city, belongings stolen. She identified as someone who struggles with addiction and depression. Amy Lambertsen took her to Information Orillia and worked with their volunteers to source information on shelters and transportation. The police were called and were able to retrieve her stolen belongings. The incident occupied almost 3 hours of staff time. October 16 As Pages were performing closing duties, they notice the closed Access washroom on the main floor was occupied. Meagan was informed and she knocked on the door. A somewhat incoherent patron came out. Meagan explained the washroom was closed, he shrugged and left without further incident. October 20 Used syringes found by patrons in upstairs bathrooms. Two separate instances on the same day. Shawn Shepperd is working to secure and install sharps containers in the upstairs washrooms. October 20 Child locked in car. Two staff members assisted a distraught mother who had accidentally locked her baby and car keys inside the car. Police and tow truck company were called to open the car door. The child ended up unlocking it herself just as the tow truck operator arrived. October 26 A known patron was showing signs of physical distress as he was leaving the library. Amy asked him if he needed medical attention and he declined. 40 minutes later another staff member noticed his condition seemed to worsen and Amy called for medical assistance with the patron's permission. Paramedics arrived to treat the patron. 4 1 P a g e Page 313 of 372 14.e) Orillia Public Library Board re: December 1 , 2021 Meeting Package.... REPORT OF THE DIRECTOR OF INFORMATION SERVICES October 2021 Submitted by Kelli Absalom Strategic Priority: Support Learning and Growth LIBRARY PROGRAMS AND SERVICES Virtual Big Read Finale Our 2021 Big Read wrapped up this month with a special Zoom presentation by New York Times best-selling author TJ Klune. This year's selection, "The House in the Cerulean Sea", is a beautifully written tale of magic and transformation which describes how a tightly wound caseworker is pushed out of his comfort zone when he's sent to observe a remote orphanage for magical children. We received extremely positive feedback on this year's pick, which appealed to a wide range of our readers. Comments included, "It is a phenomenal book. The message you deliver is so very much needed" and "Such a wonderful book in so many ways on so many levels, thank you!!!!" TJ sent his thanks to the Library for selecting his book this year and remarked how much he enjoyed being part of the virtual finale. The book has been read by over 300 patrons to date. Virtual How-To Festival We wrapped up our fifth annual "How-Festival" this month with two special Zoom programs. We welcomed Olivia Neal for an informative workshop on "How-To Artfully Mend Your Clothes" as she shared tips on how to turn worn-out clothing into works of art by stitching and patching rips, stains and holes. Debbie Young from Roots to Light Coaching & Training also joined us for a popular session on "How-To Reduce Stress with a Pendulum". Both of these sessions have also been posted to our YouTube channel. Take and Make Craft Kits Chanel Craigie offered two of our popular Take & Make =_ Craft Kits this month. Our Wicked Weaving Take & Make contained everything needed to make two spooky macrame projects. Our Remembrance Day themed Take & Make contained everything needed to create a poppy mobile which we added to our Art of Remembrance Display in our Lobby. Both programs filled up quickly and had a lengthy wait list. Library Week We raised the Library flag at the Opera House to kick off Ontario Library Week. We also ran a social media campaign to encourage users to share a favourite Library story or memory for their chance to win an OPL tote bag. The lucky winner was Lynn M. We were overwhelmed by the many positive comments we received. Page 314 of 372 14.e) Orillia Public Library Board re: December 1 , 2021 Meeting Package.... Books on Tap Our Books on Tap Book Club, led by Darrin Davis, met on Zoom this month to discuss "The Shape of Water" by Daniel Krause. Bite Size Book Club Our Bite-Size Book Club, led by Darrin Davis, met on Zoom to discuss "The Death of Ivan Ilyich" by Leo Tolstoy. Bookworms Book Club Our Bookworms Book Club met on Zoom with Michelle Sinclair facilitating the meeting. Book Chatter Our Book Chatter group, led by Lee Kelly, met in Couchiching Beach Park to enjoy an hour of bookish conversation. Genealogy Club The Genealogy Club welcomed professional genealogist Tara Shymanski for a Zoom presentation entitled "How to Find North American Passenger Lists". Tara spoke about how our ancestors came to North America by ship but finding anyone on the passenger lists can be frustrating. She shared the history of passenger lists and where to find them on websites. She also shared other resources that will help locate these records. Thirty-four people attended. Lunchtime Meditation Lee Kelly continued her weekly Drop-In Lunchtime Meditation series in Couchiching Beach Park. Strategic Priority: Transform Service Delivery COMMUNITY PARTNERSHIPS & OUTREACH Our partnerships with the La CIe French Conversation Circle and the Just Write Orillia writing group continued this month. Program facilitator Marie-Elise Perron of La CIe held three meetings of the French Conversation Circle on Zoom, and Stephen Davids, MA, held two meetings of the Just Write Orillia group on Zoom. We continued with our book deliveries to local nursing and retirement homes this month. Darrin Davis oversaw volunteer book deliveries to eleven of our local nursing and retirement homes. Deliveries were made to Atrium Retirement Residence, Birchmere Retirement Home, Champlain Manor, Independent Suites, Leacock Retirement Home, Spencer House, Sundial Lakeview Retirement Residence, Trillium Manor, Tudhope Manor, Victoria House and Lake Simcoe Retirement Residence. We continue to receive positive comments from these homes as their residents are very grateful for the service provided. Page 315 of 372 14.e) Orillia Public Library Board re: December 1 , 2021 Meeting Package.... Jayne Turvey met with members of the Downtown Orillia Management Board this month to assist with the creation of a list of banner locations for the Remembrance Street Banner Project. Lists were distributed to the Library, DOMB, OMAH, City of Orillia, Royal Canadian Legion and Chamber of Commerce. Enhanced vaccine certificates were available to download this month and as a result Information Services staff were busy assisting local residents with downloading certificates and providing complimentary printing. Residents continue to express their thanks for our help as many do not have access to a computer, printer or cell phone. Strategic Priority: Connect People to Resources: Harness and share the potential of current technologies and our unique internet resources DIGITAL SERVICES 1-on-1 Tech Help Throughout October, Daniel Caschera provided 1-on-1 tech help to our patrons on sixty-three different topics. Many need assistance downloading Library resources to their tablets or smart phones. iPad Hotspot Project Daniel Caschera has completed the preparation phase of the iPad Hotspot Kits for Seniors. All 20 tablets and mobile hotspots have been processed and programmed for public use, with a focus on accessibility and ease-of-use for the target demographic (age 55+ with limited technology experience). This initiative is currently being promoted, and has already received a great amount of interest. Patrons will receive an introductory lesson in the library before taking the kits home for 2 weeks. They will also receive follow-up instruction, and troubleshooting will be available if further assistance is needed. Strategic Priority: Tell Our Story MARKETING AND PROMOTION We continued to market programs and services on all social media platforms and the webpage. We currently have 2,972 followers on our Facebook page, 2,453 followers on Instagram and 2,043 followers on Twitter. Daniel Caschera continued to send weekly eNewsletters which provide information on virtual programs, service announcements, and digital resources. We currently have over 2,000 subscribers to the eNewsletter. Jayne Turvey was invited to the KooIFM Radio Station in Barrie for an interview about our "Art of Remembrance" display. Page 316 of 372 14.e) Orillia Public Library Board re: December 1 , 2021 Meeting Package.... STATISTICS Information Services staff answered 3,082 reference questions in October. Our digital resource usage was 10,991 and we had 18,815 visits to our webpage. Strategic Priority: Enhance our Capacity I attended the Ontario Library's Association Marketing Think Tank held on Zoom. This workshop looked at the impact of the pandemic and how to make marketing decisions going forward to reach everyone in the community and draw people back into our space. We will apply these ideas to our social media postings, online programs, and website design. Jayne Turvey gave an informative presentation on Indigenous Soldiers during our Staff Training Day this month. Page 317 of 372 14.f) Correspondence dated November 24, 2021 from The Regional Municipal... November 24, 2021 The Honourable Doug Ford Premier of Ontario Room 281 Legislative Building, Queen's Park LAToronto, ON M7A 1A1 Dear Premier Ford: The Regional Municipality of Durham RE: Bus Stop Dead End Roads, Our File: T02 Corporate Services Department Council of the Region of Durham, at its meeting held on November 24, Legislative Services 2021, adopted the following resolution: 605 Rossland Rd. E. Level 1 "Whereas Dead-End Road delegations have been received from PO Box 623 parents in attached correspondence, Whitby, ON L1 N 6A3 Canada website www.durhamdeadend road kids.ca and video www.youtube.com/watch?v= pCVNLsUKk&t=18s noting 905-668-7711 approximately 386 Durham Region kids and families remain in crisis 1-800-372-1102 pp y am g Fax: 905-668-9963 walking kilometres daily to wait on highspeed roadway shoulders with durham.ca winter dark coming; Don Beaton, Bcom,M.P.A. And whereas the Ontario Ministry of Transportation has responded Commissioner of Corporate and now amended their Policy to allow and provide guidelines for Services reversing a school bus on a dead end road nttps://www.ontario.ca/document/official-ministry-transportation- mto-bus-handbook/special-safety-precautions-school-bus- drivers which is in keeping with the previous historic practice of using smaller buses, doing 3-point turns and using a spotter in rural areas; And whereas to date 10 municipalities across Ontario have passed a resolution endorsing Scugog's bus stops on dead end roads Resolutions CR-2021-086 (April 26, 2021) and CR-2021-175 (June 28, 2021), given family safety challenges exist on dead-end roads throughout the province; And whereas Report PWIS-2021-022, Williams Point Road and Beacock Road School Bus Turnarounds, be received noting municipal cost for construction of school bus turnarounds is prohibitive with 178 dead end roads now not accessed by Durham District School Board alone not including hundreds of roads around province, and any funds invested in turnarounds would not be consistent with asset management priorities promoted by the Province of Ontario; If you require this information in an accessible format, please contact 1-800-372-1102 extension 2097. Page 318 of 372 14.f) Correspondence dated November 24, 2021 from The Regional Municipal... Page 2 of 3 And whereas to date Durham Student Transportation Services have not re-considered the previous motions or adjusted their policies, citing Ontario Ministry of Transportation policy changes are "guidelines" only, https://www.durhamregion.com/news-story/10445254-mto- tweaks-unlikely-to-reverse-scuqoq-route-changes-dsts/ are not "direction to school boards" https://www.durhamregion.com/news- story/1 0445254-m to-tweaks-u n I i ke Iy-to-reverse-scu g og-ro ute- changes-dsts/ , maintaining far-distanced highspeed roadside common stops are safer; Now therefore be it resolved: That Council request the Ministry of Education and the Province of Ontario to amend policies requiring Student Transportation Services and School Boards around the Province work with parents to facilitate the use of smaller buses, spotters, and 3-point turns or backing up where necessary, to provide safer service to dead-end and private road children and prevent the need for additional turnarounds to be constructed on municipal roads; and That a copy of this motion and the staff report from the Township of Scugog be forwarded to Premier Doug Ford, Honorable Stephen Lecce (Minister of Education), Honorable Caroline Mulroney (Minister of Transport), Durham Student Transportation Services, all school boards serving Durham Region, Haliburton-Kawartha Lakes-Brock MPP Laurie Scott, all Durham MPPs, all Ontario Municipalities, Rural Ontario Municipal Association (ROMA), Ontario Good Roads Association (OGRA), and Association of Municipalities of Ontario (AM0)." Please find enclosed a copy of Report #PWIS-2021-022, from the Township of Scugog, for your information. 1Z atplti W a�ttd-w Ralph Walton, Regional Clerk/Director of Legislative Services RW/ks Attachment c: The Honourable Stephen Lecce, Minister of Education The Honourable Caroline Mulroney, Minister of Transport Nadiya Viytiv, Durham Student Transportation Services Page 319 of 372 14.f) Correspondence dated November 24, 2021 from The Regional Municipal... Page 3 of 3 Durham Catholic District School Board Durham District School Board Kawartha Pine Ridge District School Board Peterborough, Victoria, Northumberland and Clarington Catholic District School Board Conseil Scolaire Catholique MonAvenir Conseil Scolaire Viamonde Rod Phillips, MPP (Ajax) Lindsey Park, MPP (Durham) Laurie Scott, MPP (Haliburton/Kawartha Lakes/Brock) David Piccini, MPP (Northumberland/Peterborough South) Jennifer French, MPP (Oshawa) Peter Bethlenfalvy, MPP (Pickering/Uxbridge) Lorne Coe, MPP (Whitby) All Ontario Municipalities Rural Ontario Municipal Association (ROMA) Ontario Good Roads Association (OGRA) Association of Municipalities of Ontario (AMO) S. Siopis, Commissioner of Works Page 320 of 372 14.f) Correspondence dated November 24, 2021 from The Regional Municipal... OSTOWNSHIP OF Township of Scugog Staff cugog Report To request an alternative accessible format, please contact the Clerks Department at 905-985-7346. Report Number: PWIS-2021-022 Prepared by: Carol Coleman, Director of Public Works and Infrastructure Department: Public Works and Infrastructure Services Report To: Council Date: June 28, 2021 Reference: Strategic Plan Direction#1 : Roads & Municipal Infrastructure Strategic Plan Direction#7: Complete Community Motion CR-2021-086 Re: Dead-End Road Kids —April 26, 2021 Report Title: Williams Point Road and Beacock Road School Bus Turnarounds Recommendations: 1 . That Report PWIS-2021-022, Williams Point Road and Beacock Road School Bus Turnarounds, be received; 2. That funding not to exceed $150,000 for the construction of turnarounds on Williams Point Road and Beacock Road to accommodate school buses, be provided through the Municipal Projects Reserve; 3. That the Mayor and Clerk be authorized to enter into Permission to Enter agreements on Beacock Road and Williams Point Road at the location of the turnarounds; and 4. That Council and staff continue to work with Province of Ontario and the local school boards to change their policies to allow 3-point turns or backing up where necessary, to provide safer service to dead-end and private road children and prevent the need for additional turnarounds to be constructed on Township of Scugog roads. Page 321 of 372 14.f) Correspondence dated November 24, 2021 from The Regional Municipal... PWIS-2021-022 Williams Point Road and Beacock Road School Bus Turnarounds 1 . Background: In June 2020, Durham Student Transportation Services (DSTS) notified the Township of Scugog that due to changes to their policy school buses would no longer service the following roads: Road New Bus Stop Location Whitfield Road 230 m west of Honeys Indian Way and Whitfield Road Beach Road Williams Point Road/ Jack Rabbit Run Regional Road 57 and Williams Point Road Caesarea Beacock Road Regional Road 57 and Beacock Road The changes were the result of Section 7.2 of the DSTS Policy that states: "Generally, school bus stops will not be located in areas such as cul-de-sacs or dead end streets. DSTS does not enter private property and roads, such as long rural driveways, gated communities and townhouse/apartment complexes. DSTS reserves the right to determine if the roadway is suitable for travel, given road conditions and necessary space requirements factoring in turning radius of large school vehicles." Township staff and an adjacent property owner were successful in providing a solution to allow for ongoing use of the existing bus stop on Whitfield Road located 230 m west of Honeys Beach Road. There is currently a small loop on private property where school buses are able to safely turnaround. To meet the requirements of DSTS, a Permission to Enter Agreement was signed between the Township and the property owner in August 2020 for use of this turning loop. However, on both Williams Point Road/ Jack Rabbit Run and Beacock Road, DSTS requires the construction of new turnarounds before they will return school buses to these roads. 2. Discussion: 2.1 Issues on Williams Point Road and Beacock Road Williams Point Road/ Jack Rabbit Run runs northeast off of Regional Road 57 and is approximately 2.2 km in length. According to DSTS, 29 students on this road are eligible for school transportation. These students attend Port Perry High School, R.H. Cornish Public School and Cartwright Central Public School. Page 2 of 8 Page 322 of 372 14.f) Correspondence dated November 24, 2021 from The Regional Municipal... PWIS-2021-022 Williams Point Road and Beacock Road School Bus Turnarounds Beacock Road runs west off of Regional Road 57 and is approximately 2 km in length. There are 3 students eligible for school busing on this road that attend Port Perry High School and Cartwright Central Public School . After receiving letters from DSTS about the changes to the bus routes, many parents on both these roads were upset and requested review of the transportation arrangements in accordance with Section 7.0 of the DSTS policy. The requests were reviewed by the DSTS Governance Committee in a meeting held on October 28, 2020 and changes to the decision were denied. Many of the parents have expressed concerns about the school bus changes, including: • The change in policy although bus stops have been in operation for 25+ years; • The distance that some children will have to walk to the bus stop exceeds the maximum distance of 800 m in the DSTS Policy; • The safety of children walking these distances on narrow roads that have no sidewalks or streetlights; • The likelihood of congestion as the result of parents driving their children to the new bus stops, especially in the winter; • The safety of children waiting for buses on RR 57; and • The school bus service on the road was part of the decision making process to move to these locations. 2.2 Policy Change Requests Despite considerable effort from Council, staff and parents, DSTS has held firm that they will not return the school buses to Williams Point Road/ Jack Rabbit Run or Beacock Road unless suitable turnarounds are available. In an effort to change the DSTS Policy, at the April 26, 2021 Council meeting, Scugog Council passed the following resolution: "That Dead-End Road delegations be received: from parents, video, site www.durhamdeadendroadkids.ca and attached correspondence and; Whereas Dead-End Road kids (cul-de-sacs, private roads) busing being moved from long-time residential to highspeed (some 80km) common stop pickups, percentage of 830,000 Ontario bused students impacted as Student Transportation Services (STS) citing buses shouldn't access private roads, do 3-point-turns, or back up, kids expected to walk 1-2km twice daily (caregivers 4x) in morning dark, on narrow road shoulders, with no "bus stop ahead" warning signage, Whereas Parents report employment/housing at risk. Must leave work to drop off/pick up children to avoid safety hazards of kids walking on highways Page 3 of 8 Page 323 of 372 14.f) Correspondence dated November 24, 2021 from The Regional Municipal... PWIS-2021-022 Williams Point Road and Beacock Road School Bus Turnarounds unsupervised; secondary school youth reporting education at risk as missing class/affecting grades, children with disabilities not helped like double amputee who needs stop moved 160ft; parents told it's their"responsibility to get kids to bus safely",- Whereas Parents being told busing policy is schoolboard's, but they say it's STS's, who say it's Governance Committee or Ministry of Transportation, but Ministry of Education say it's "transportation consortia who administer policy';- and trustee, governance say cannot change policies, so parents appealing to police, press, & councils re dangers then, oncoming car killed 12-yr-old Cormac and injured sister while waiting at newly relocated bus stop at the base of a hill,- Whereas STS have advised road improvements are responsibility of municipalities, yet municipalities don't own needed land, nor have $millions to create 77m bus turnarounds, meanwhile,- Whereas Ontario Transportation Funding is $1 billion, Jan 27120 Ministry said they'd improve student transportation, review funding formula, and given STS gets their funding by scoring well in reviews, and given Ministry establishing "Student Transportation Advisory Group"to hear STS sector expertise, experience and ideas; Now therefore be it resolved that the Municipality of Scugog requests: That exceptions to allow 3-point turns or backing up where necessary, to provide safer service to dead-end and private road kids, that policies be amended to reflect; when not possible,- That exceptions to allow indemnification agreements to access private land for bus turnarounds to keep bus stops safer and closer to prescribed 800 m distance, when not possible,- That "Bus Stop Ahead" warning signage be required to notify oncoming traffic, prior to STS moving common stop to main roadway; That STS be comprised of solutions like mini-buses, vans, taxis, or public transit, worked into funding formula so doesn't negatively impact STS funding stats; That Kid KPI "Key Performance Indicator"be included for Ministry "Effectiveness & Efficiency Follow Up Reviews'; establishing benchmarks for responsive-problem- solving for kids & parents'busing concerns, and this be an STS factor to receive funding, Page 4 of 8 Page 324 of 372 14.f) Correspondence dated November 24, 2021 from The Regional Municipal... PWIS-2021-022 Williams Point Road and Beacock Road School Bus Turnarounds That Province provide "Parent Portal'for ongoing busing feedback of their STS, so families and kids can review/provide comments, especially during Ministry STS reviews and revisions to funding,- That Province have GPS tracking software to notify parents when children picked up/dropped off, and That this motion be distributed to Premier Doug Ford, Honorable Stephen Lecce (Minister of Education), Honorable Caroline Mulroney(Minister of Transport), Durham MPP Lindsey Park, Haliburton-Kawartha Lakes-Brock MPP Laurie Scott, all Durham MPPs, Durham Region, all Ontario Municipalities, Rural Ontario Municipal Association (ROMA), Ontario Good Roads Association (OGRA), and Association of Municipalities of Ontario (AMO)." To date, the Township has not received a response from any of these parties regarding the requests. 2.3 Turnaround Designs In order to assist in returning the school buses to Williams Point Road/ Jack Rabbit Run or Beacock Road, Township staff reviewed options to construct turnarounds on these roads. On Williams Point Road/ Jack Rabbit Run, DSTS requires a turnaround for the largest size (70 passenger) school bus which requires a 24.5 m (80 feet) diameter turnaround. DSTS indicated that a smaller size bus has difficulty making the sharp turn on Williams Point Road and immediately navigating the incline through snow. Further using a smaller bus would not guarantee service along the roadway during winter months. The Township considered two locations for the turnaround. The first was at the Williams Point Cottagers Association park property and the second was at the corner where Williams Point Road and Jack Rabbit Run meet. The second location was considered preferable as it would not impact parkland and would shorten the walking distance for children on Jack Rabbit Run. In order to determine whether such a turnaround was feasible, the Township retained a consultant to undertake a survey of the area and prepare a preliminary design. The turnaround was able to be designed primarily within lands owned by the Township but will have require permission to enter for land on the southeast corner of the turnaround. As well, the turnaround will require some trees to be removed and a Bell pedestal to be relocated. On Beacock Road, DSTS indicated that a smaller turnaround of 19 m (62 feet) m diameter turnaround would be sufficient as a smaller bus could be used for this location. The best location was determined to be the west end of Beacock Road and the adjacent landowner has indicated willingness to enter into a Permission to Enter agreement for this turnaround. Page 5 of 8 Page 325 of 372 14.f) Correspondence dated November 24, 2021 from The Regional Municipal... PWIS-2021-022 Williams Point Road and Beacock Road School Bus Turnarounds ' } IN Sac�Rabpl Fin 24.5m Diameter or 77m Circumference Figure 1: Proposed Location of Turnaround for Williams Point Road/ Jack Rabbit Run � • a pore Vx , ;!. -low— Figure 2: Proposed Location of Beacock Road Turnaround Page 6 of 8 Page 326 of 372 14.f) Correspondence dated November 24, 2021 from The Regional Municipal... PWIS-2021-022 Williams Point Road and Beacock Road School Bus Turnarounds 3. Financial Implications: As the need for the turnarounds were not known at the time the 2021 Capital Budget was prepared, this work is unbudgeted. The total estimated cost for the design and construction are provided below: Planmac Engineering Inc. $15,000 Williams Point Road Turnaround $90,000 Beacock Road Turnaround $30,000 Contingency $15,000 Total Estimated Cost 150 000 The estimated construction costs include: • Clearing and grubbing • Removal of bitumous surface, earth excavation (to 500 mm depth), grading • Supply and place 300 mm of Granular `B' • Supply and place 150 mm of Granular `A' • New 450 mm culverts • Ditching and removal of material • Asphalt and line painting for Williams Point Road (50 mm HL8, 30 mm HL3) • Restoration of driveways and grass areas • Mobilization/ demobilization • Traffic control The turnaround on Williams Point Road will also require relocation of a Bell pedestal. The cost for this relocation is not yet known. It is recommended that the above costs be funded from the Municipal Projects Reserve. 4. Communication Considerations: Township staff will notify DSTS, affected residents and the Williams Point Cottagers Association regarding the timing of the works. Information will also be provided on our website throughout the length of the project to provide the public with a means to keep updated on the progress of the project and to notify of any closures, detours, etc. Page 7 of 8 Page 327 of 372 14.f) Correspondence dated November 24, 2021 from The Regional Municipal... PWIS-2021-022 Williams Point Road and Beacock Road School Bus Turnarounds 5. Conclusion: At this time the construction of school bus turnarounds on Williams Point Road/ Jack Rabbit Run and Beacock Road appears to be the only solution to have the school buses return to these roads and provide a much needed service for the children on these roads. Township Council and staff will continue to work with the Province of Ontario and the local school boards to change their policies to allow 3-point turns or backing up where necessary, to provide safer service to dead-end and private road children and prevent the need for additional turnarounds to be constructed on Township of Scugog roads. Respectfully Submitted by: Reviewed By: Carol Coleman, P. Eng. Ken Nix, Director of Public Works and Infrastructure Chief Administrative Officer Attachments: N/A Page 8 of 8 Page 328 of 372 14.g) Correspondence received November 26, 2021 from Communities in Bloo... Year of the Garden !L22 Annee du jardin Invitation to Municipalities What is The Year of the Garden 2022? The Year of the Garden 2022 is the Centennial Celebration of Canada's horticulture sector marked with the 100t" Anniversary of the Canadian Nursery Landscape Association. From January 1 to December 31, 2022, we will commemorate and celebrate Canada's rich garden heritage, celebrate today's vibrant garden culture, and create legacies for a sustainable future. Planning is underway for a year of exciting activities, celebrations, special events and promotions that will take place in communities, schools, businesses, public gardens, and backyard gardens in all parts of Canada. Join the Celebration and Proclaim 2022 as the Year of the Garden in Your Municipality Join Canada's Garden-Family—thousands of plant growers, product manufacturers, retailers, landscape service providers, public gardens and garden experience providers, garden clubs and societies, and affiliated businesses —which will be sharing their knowledge and offering events to help Canadians Live the Garden Life. The Year of the Garden 2022 is a unique opportunity for your municipality to highlight and have a positive impact on priorities, such as- - Post COVID Recovery - Quality of Life - Healthy Citizens - Environmental Climate Action - Economic Growth - Enhance Cultural Vibrancy - Reconciliation and Inclusivity - Garden Tourism Destination positioning 1 Page 329 of 372 14.g) Correspondence received November 26, 2021 from Communities in Bloo... The Year of the Garden 2022 campaign will reach and inspire the public to learn about the connections gardens and gardening have with many important community quality of life benefits including: Environmental Benefits - Integration of more plants into city life: tree canopy, community gardens, public parks, green roofs, green infrastructure - More plants and more gardens produce more oxygen, sequester more carbon, mitigate heat island effect in urban areas - Engaging Canadians in the Federal government's commitment to plant 2 billion trees, and commitment to fight Climate Change - Contribute to attaining sustainable development goals Economic Benefits - Gardens and gardening generate economic activity for the garden family sector of your municipality - Impact of public garden visitation, a demonstrated major tourism draw - Generate economic development, attracting residents, businesses, and visitors in communities across the country - Enhancing quality of life favours economic stability for your municipality and its residents Health and Wellness Benefits - The relation between improved health and gardening is well documented - Active living for all ages - Contribute to healthier citizens and reduced health costs - Engage your with Canada's healthy eating strategy Cultural Benefits - Better understanding of the role gardens and gardening play in the development of communities and our country - contribute to the reconciliation with our First Nations who live in harmony with nature and plants - Contribute to Canada's inclusivity agenda since "in the garden there are no differences", just plants, and people of all ages and cultures who love them and care for them - support the integration of a garden culture in schools and community gardens 2 Page 330 of 372 14.g) Correspondence received November 26, 2021 from Communities in Bloo... Our Invitation to All Municipalities: Communities in Bloom and the Canadian Garden Council invite municipalities to proclaim 2022 the Year of the Garden for their citizens to acknowledge all the benefits that Gardens and Gardening provide. By joining Canada's celebration of the Year of the Garden 2022 you will demonstrate leadership and inspire and engage your citizens using evidence-based information and actions to contribute to the sustainability of your municipality. Our Proposal: - Proclamation of 2022 as the Year of the Garden in your municipality (see attached Proclamation Template) - Commitment to be a Garden Friendly City - Recognize National Garden Day in your municipality, Saturday before Fathers Day Should you have any question, please do not hesitate to contact us. Should you move forward with a proclamation, please send us copy of your proclamation. Contact: info(a)gardencouncil.ca https://www.communitiesinbloom.ca/ https://gardenscanada.ca/year-of-the-garden/ "j+ w QOQ- Z► Canada OO CANADIAN GARDEN COUNCIL Communities Collectivites in Bloom en fleurs CONSEIL CANADIEN DU JARDIN 3 Page 331 of 372 26557 Civic Centre Rd. Ontario .0 0 GEORGINA The Clerks Division November 29, 2021 COMMUNICATED VIA EMAIL Hon. David Piccini, Minister; Andrew Evans, Director of Policy Ontario Ministry of the Environment, Conservation and Parks minister.mecp@ontario.ca; Andrew.Evans4@ontario.ca Hon.Jonathan Wilkinson, Minister Environment and Climate Change Canada ionathan.wilkinson@parl.gc.ca Hon. Lisa Thompson, Minister;Jack Sullivan, Issues Manager& Press Secretary Ontario Ministry of Agriculture, Food and Rural Affairs minister.omafra@ontario.ca; iack.sullivan@ontario.ca Hon. Marie-Claude Bibeau, Minister Minister of Agriculture and Agri-Food Marie-Claude.Bibeau@parl.gc.ca RE: LACK OF RECYCLING OPTIONS AGRICULTURAL BALE WRAP AND TWINE AND BOAT SHRINK WRAP To Whom this May Concern: Residents of the Town of Georgina are concerned about the lack of options for recycling boat shrink-wrap and agricultural bale wrap and twine. We note that the inventory of recycling programs in Canada, listed on the Government of Canada website specifies that the only location in Canada to recycle bale and silage wrap is in Manitoba as part of a pilot program by CleanFARMS. The Region of York has advised that there are additional pilot programs in Bruce County, Clinton, and Ottawa Valley however, none of these locations are accessible to the residents of Georgina, nor to many other rural communities in Ontario. Moreover, CleanFarms has advised that expansion beyond Bruce County is highly unlikely due to financial limitations. Every year, tons of plastic waste are burned on farms around Ontario and across Canada, and more is buried or dumped in municipal landfills. CBC reports that a 2012 survey found that only 17 percent of farmers send their plastic for recycling. Accordingly, 83 percent of farmers have been forced to adopt georgina.ca InAD53 Page 332 of 372 14.h) Correspondence dated November 29, 2021 from the Town of Georgina r... other means of disposal, largely, or entirely due to a lack of options for agricultural plastics within the province. As you are aware, burning plastics releases potent environmental toxins into the air and buried plastics are not biodegradable. Just recently, Prince Edward Island announced regulatory amendments that will transition pilots for items like silage wrap and twine into permanent, industry-funded programs starting December, 2022. More recently still, Quebec took similar regulatory action. Are similar initatives currently under consideration for Ontario? We seek to work with you, however possible, and with neighboring municipalities, in order to promote the well-being of our environment and to make recycling programs more accessible to farmers and boaters across the country. We look forward to hearing from you regarding concrete steps that can be implemented between government, agricultural and marine groups, and municipalities for the furtherance of these causes. Kind Regards, FOR THE TOWN OF GEORGINA Council of the Town of Georgina Georgina Agricultural Advisory Committee Georgina Environmental Advisory Committee Georgina Waterways Advisory Committee Cc: Scot Davidson, MP, York-Simcoe, Scot.Davidson@parl.gc.ca Caroline Mulroney, MPP, York-Simcoe, caroline.mulroneyco@pc.ola.org Laura McDowell, Regional Municipality of York, Director, Environmental Promotion and Protection Branch, Laura.McDowell@vork.ca Cleanfarms Inc., info@cleanfarms.ca Dr. Shrink, drshrink@dr-shrink.com Switch Energy Corp., dnott@switchenereycorp.com Neighbouring Municipalities '� o q georgina.ca Page 333 of 372 pppp" 14J) Correspondence dated Nove ' SenAces Services --FG : ,282 _ 21 East Gwillimbury . November 30, 2021 The Honourable Dominic LeBlanc Minister of Intergovernmental Affairs, Infrastructure and Communities 180 Kent Street Suite 1100 Ottawa, Ontario K1P OB6 Sent via email to Dominic.Leblanc@parl.gc.ca The Honourable David Piccini Minister of Environment, Conservation and Parks College Park 5th Floor, 777 Bay St. Toronto, ON M7A 2J3 Sent via email to david.Piccini0Pc.ola.org Dear Ministers: For your information and records, at its regular meeting held on November 16, 2021 the Council of the Town of East Gwillimbury enacted as follows: WHEREAS the Holland Marsh Polder Phosphorus Recycling Facility is a proposed$40- million capital project by York Region; and WHEREAS the Facility will reduce phosphorous runoff into the Holland River and Lake Simcoe by up to 4O% and thereby protect the Lake's watershed from algae growth, resulting in better protection for the region's aquatic habitats, increased ecosystem biodiversity and protection of drinking water sources; and WHEREAS the federal government has announced funding of up to$16 million for the Facility and York Region has identified funding of up to$25 million as part of their broader Upper York Sewage Solutions Project; and WHEREAS further to the June announcement and introduction of the York Region Wastewater Act by the Ontario Minister of the Environment, Conservation and Parks, which, if passed, would put on hold the Environmental Assessment application for the Upper York Sewage Solutions Project. Town of East Gwillimbury 19000 Leslie Street, Sharon, Ontario LOG 1V0 1 905-478-4282 1 Fax: 905-478-2808 www.eastgwillimbury.ca Page 334 of 372 pppp" 14J) Correspondence dated NoveSupport FG Tara Lajevardi,Hon.B.A. Municipal Clerk/Director of Legislative Services East Gwillimbury . -. BE IT THEREFORE RESOLVED THAT the Town of East Gwillimbury respectfully request York Region, the Government of Canada and the Province of Ontario to work collaboratively to move the Holland Marsh Polder Phosphorous Recycling Facility forward notwithstanding the "paused"status of the broader Upper York Sewage Solutions Project, including undertaking an Environmental Assessment for the Phosphorous Reduction Facility commencing in 2021; and THAT Council direct staff to forward a copy of this resolution to the federal Minister of Infrastructure and Communities; the provincial Minister of the Environment, Conservation and Parks; Lake Simcoe Region Conservation Authority including all MPPs, MPs and municipalities within the Lake Simcoe Watershed. If you have any further questions, feel free to contact the undersigned. Yours truly, Tara Lajevardi, Hon.B.A. Municipal Clerk cc: Lake Simcoe Region Conservation Authority- admin@Isrca.on.ca Caroline Mulroney, MPP, York-Simcoe caroline.mulroneyco@pc.ola.org Doug Downey, MPP, Barrie-Springwater-Oro-Medonte doug.downey@pc.ola.org Andrea Khanjin, MPP, Barrie Innisfil andrea.khaniin@pc.ola.org Jill Dunlop, MPP, Simcoe North iill.dunlop@pc.ola.org Laurie Scott, MPP, Haliburton-Kawartha Lakes-Brock laurie.scott@pc.ola.org Doug Shipley, MP, Barrie-Springwater-Oro-Medonte Doug.Shipley@parl.gc.ca John Brassard, MP, Barrie Innsifil, iohn.brassard@parl.gc.ca Scot Davidson, MP, York-Simcoe Scot.Davidson@parl.gc.ca Adam Chambers, MP, Simcoe North adam.chambers@parl.gc.ca Jamie Schmale, MP, Haliburton-Kawartha Lakes-Brock iamie.schmale@parl.gc.ca Chippewas of Georgina Island - sylvia.mccue@georginaisland.com Chippewas of Rama First Nation - evelynb@ramafirstnation.ca Town of Aurora - clerks@aurora.ca City of Barrie - wendy.cooke@barrie.ca Town of East Gwillimbury 19000 Leslie Street, Sharon, Ontario LOG 1V0 1 905-478-4282 1 Fax: 905-478-2808 www.eastgwillimbury.ca Page 335 of 372 pppp" 14J) Correspondence dated NoveSupport Services --FG : ,282 _ 21 East Gwillimbury . Town of Bradford West Gwillimbury - info@townofbwg.com Township of Brock - Fernando.lamanna@brock.ca Regional Municipality of Durham - clerks@durham.ca Town of Georgina - info@georgina.ca Town of Innisfil - clerksoffice@innisfil.ca City of Kawartha Lakes - clerks@kawarthalakes.ca Township of King- clerks@king.ca Town of New Tecumseth - clerk@newtecumseth.ca Town of Newmarket - clerks@newmarket.ca City of Orillia - clerks@orillia.ca Township of Oro-Medonte - yaubichon@oro-medonte.ca Township of Ramara - ramara@ramara.ca Township of Scugog - clerks@scugog.ca County of Simcoe - clerks@simcoe.ca Town of Wh itch urch-StouffviIle - clerks@townofws.ca Township of Uxbridge - info@uxbridge.ca Municipality of York- regional.clerk@york.ca Town of East Gwillimbury 19000 Leslie Street, Sharon, Ontario LOG 1V0 1 905-478-4282 1 Fax: 905-478-2808 www.eastgwillimbury.ca Page 336 of 372 14.j) Correspondence dated December 1 , 2021 from City of St. Catharines ... 5555< St. Catharines December 1 , 2021 The Honourable Doug Ford, M.P.P. Premier of Ontario Legislative Building Queen's Park Toronto, ON M7A 1A1 Sent via email: premier(a)ontario.ca Re: National Childcare Program Our Files: Dear Premier Ford, At its meeting held on November 15, 2021 , St. Catharines City Council approved the following motion: "WHEREAS the province of Ontario has the most expensive childcare in the country, presenting a financial hardship for many families and a barrier for women's full economic participation; and WHEREAS the $34 billion early learning and childcare spending commitment announced this year by the federal government will bring transformative change to childcare by lowering parent fees and expanding the supply of regulated not-for-profit and public childcare in this country; and WHEREAS the federal government has already reached childcare agreements with BC, Nova Scotia, Manitoba, Saskatchewan, Yukon Territory, PEI, Newfoundland and Labrador and Quebec; and WHEREAS the provisions of each agreement vary to some degree, but the majority of the jurisdictions have agreed to use the federal funds to: (a) lower parent fees by 50 per cent by the end of 2022 and to $10 a day by 2025-26 or sooner; (b) improve the wages and working conditions of early childhood educators, and (c) publicly fund the expansion of not-profit and public childcare; THEREFORE BE IT RESOLVED that the City of St. Catharines request that the provincial government take the necessary steps to work with the federal government on PO Box 3012, 50 Church St., St. Catharines, ON L2R 7C2 Tel: 905.688.5600 1 TTY: 905.688.4889 1 www.stca 6r-BWW 372 14.j) Correspondence dated December 1 , 2021 from City of St. Catharines ... 5555< St. Catharines a bilateral agreement to ensure the new national child care program be made available to Ontarians, and that it focuses on increased access, affordability, quality and responsiveness, all of which are essential to the COVID-19 pandemic response; and BE IT FURTHER RESOLVED that staff actively monitor federal developments and engage in provincial and regional discussions; and BE IT FURTHER RESOLVED that City Council request the City Clerk circulate Council's decision to other municipalities in Ontario, the Ontario Municipal Social Services Association and the Association of Municipalities of Ontario." If you have any questions, please contact the Office of the City Clerk at extension 1524. Bonnie Nistico-Dunk, City Clerk Legal and Clerks Services, Office of the City Clerk :mb cc: Niagara Area MPPs Ontario Municipal Social Services Association Ontario Municipalities Association of Municipalities of Ontario, amo(a-)amo.on.ca PO Box 3012, 50 Church St., St. Catharines, ON L2R 7C2 Tel: 905.688.5600 1 TTY: 905.688.4889 1 www.stca6ragW 372 17.a) 2021-128, A By-law to Amend By-law No. 2021-005, A By-law to provi... The Corporation of the Township of Oro-Medonte By-law No.2021-128 A By-law to Amend By-law No.2021-005,A By-law to provide for restricting of traffic and parking on highways under the jurisdiction of The Corporation of the Township of Oro- Medonte. Whereas Section 11(3)of the Municipal Act,2001, S.O.2001, c.25, as amended, provides that a lower-tier municipality may pass by-law respecting highways, including parking and traffic on highways and respecting parking, except on highways; And Whereas Section 27 of the Municipal Act,2001, S.O.2001, c.25, as amended,states a municipality may pass by-laws in respect of a highway only if it has jurisdiction over the highway; And Whereas Sections 63 and 101 of the Municipal Act,2001, S.O.2001, c.25, as amended, provide for the removal and impounding or restraining and immobilizing of any vehicle placed, stopped,standing or parked in contravention of the by-law; And Whereas the Council of the Corporation of The Township of Oro-Medonte did, on the 13th day of January,2021,enact By-law No.2021-005,A By-law to provide for restricting of parking and traffic on highways under the jurisdiction of The Corporation of the Township of Oro- Medonte. And Whereas the Council of the Corporation of The Township of Oro-Medonte deems it expedient to amend the parking on highways and other designated areas within the Township of Oro-Medonte; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That Section 11.3 of By-law No.2021-005 be further amended by deleting the following: "Notwithstanding Sections 11.1 and 11.2 of this By-law, legal parking is permitted with a valid permit,for recreational purposes between October 15th and April 30th inclusive, along the roadways of the locations set out in Schedule"B"attached hereto and forming part of this By-law. For clarity, and without limitation,any vehicle parked within the locations identified in Schedule"B"shall not be deemed to be interfering with winter road maintenance." and replacing with the following: "Notwithstanding Sections 11.1 and 11.2 of this By-law, legal parking is permitted for recreational purposes between October 15th and April 30th inclusive, along the roadways of the locations set out in Schedule"B"attached hereto and forming part of this By-law. For clarity, and without limitation,any vehicle parked within the locations identified in Schedule"B"shall not be deemed to be interfering with winter road maintenance." 2. That Schedule"B"of By-law No.2021-005 be further amended by adding the following locations: Column 1 Column 2 Column 3 Highway Side From-To O'Brien Street West Side 15 metres south of Ridge Road West for a distance of approximately 320 metres Warbler Way West Side 15 metres from intersection of Warbler Way and Moon Point Road to the cul-de-sac Woodland Drive East Side 125 metres north of Moon Point Road for a distance of approximately 125 metres. 3. This by-law shall take effect on the final passing thereof. By-law read a First,Second and Third time,and Passed this 8th day of December,2021. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk,Yvonne Aubichon Page 339 of 372 17.b) 2021-130: A kio p of n oVthggrr�osratpio�of eon ownship of Oro-Medon... By-law No. 2021-130 A By-law of The Corporation of the Township of Oro-Medonte to provide for the imposition of fees or charges, and to Repeal By-law Nos. 2018-044, 2019-060, 2019-113,2019-114, 2020-015,2020- 074,2020-106, 2021-037, 2021-074 (Fees and Charges By-law) Whereas Section 8 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended provides the powers of a municipality under this or any other Act shall be interpreted broadly so as to confer broad authority on the municipality to enable the municipality to govern its affairs as it considers appropriate and to enhance the municipality's ability to respond to municipal issues; And Whereas Section 9 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act; And Whereas Part XI I, Section 391(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, authorizes a municipality to impose fees or charges on persons, for services or activities provided or done by or on behalf of it; for costs payable by it for services or activities provided or done by or on behalf of any other municipality or local board; and for the use of its property including property under its control; And Whereas Section 391(2) of the Municipal Act, 2001, S.O. 2001 c.25, as amended, provides that a fee or charge for capital costs related to services or activities may be imposed on persons not receiving an immediate benefit from the services or activities but who will receive a benefit at some later point in time; And Whereas subsection 391(3) of the Municipal Act, 2001 provides that the costs included in a fee or charge may include costs incurred by a municipality related to administration, enforcement and the establishment, acquisition and replacement of capital assets; And Whereas Section 11(3) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a municipality may pass by-laws respecting matters relating to public utilities; And Whereas The Corporation of the Township of Oro-Medonte operates and maintains communal tile beds hereinafter referred to as the "communal tile works"; And Whereas the Council of The Corporation of the Township of Oro-Medonte deems it necessary to impose a sewer service charge upon those lands that derive a benefit from the sewage works; And Whereas The Corporation of the Township of Oro-Medonte operates and maintains municipal drinking water systems; And Whereas Section 398(2) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides the Treasurer of a local municipality may add charges imposed by the municipality under Part XI of the said Act to the tax roll for the property to which the public utility was supplied and collect them in the same manner as municipal taxes; And Whereas Section 110 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a municipality may enter into agreements for the provision of municipal capital facilities by any person and may pass by-laws to enter into agreements relating thereto; And Whereas The Corporation of the Township off Oro-Medonte has entered into such an agreement with Skyline Utility Services Inc. in regards to the Horseshoe Valley Resort Waste Water Treatment Plant, pursuant to By-law No. 2014-075, as amended, that is owned and operated by Skyline Utility Services Inc.; Page 340Poge'l of 28 17.b) 29W? -hereas130: Sec do 6�(�j off he PleanCnorpc�r��ign 1J9j,h .? as amen e�,f Oro-Medon... provides that a municipality may establish a tariff of fees for the processing of applications; And Whereas Section 7(1) of the Building Code Act, 1992, S.O. 1992, c.23, as amended, authorizes the Council of a municipality to pass by-laws requiring the payment of fees on applications for and on the issuance of permits, requiring the payment of fees for maintenance inspections, and prescribing the amounts of the fees; And Whereas a public meeting was held on April 11, 2018 under the authority of the Building Code Act, Section 7(6), S.O. 1992, c.23 as amended, to obtain public comments with respect to the proposed amendments to the Fees and Charges by-law; And Whereas Section 5(0.1) of the Fire Protection and Prevention Act, 1997, S.O. 1997, c.4, as amended, authorizes a municipality to establish, maintain and operate a fire department for all or any part of the municipality; And Whereas Council of the Township of Oro-Medonte did, on the 25t" day of April, 2018, enact By-Law No. 2018-044; And Whereas Council deems it necessary to update the Fees and Charges By-law; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That this By-law be known as the"Fees and Charges By-law". 2. That the following Schedules, attached hereto, form part of this By-law: Schedule A Administration Schedule B Building Schedule C Fire & Emergency Services Schedule D Recreation and Community Services Schedule E Planning Schedule F Operations Schedule G Communal Tile ftbh,'. Schedule H Finance Schedule I " Municipal Law Enforcement Schedule J ", Drinking Water Schedule K " Wastewater Treatment (Skyline PVT) Schedule L Water Upgrades for Horseshoe Valley Settlement Area 3. That Appendix "1" attached hereto lists services and fees imposed under separate by-laws, Acts, or Ontario Regulations. 4. Any person desirous of using those services or property of the Township of Oro- Medonte described in Schedules "A"to and including "L"shall pay the fee set out opposite the description or name of the particular service or property, as shown in Schedules "A"to and including "L". 5. Despite the provision of Section 4, Council or its delegated authority may, in its discretion upon application to it, waive or reduce the fees set out in Schedules "A"to and including "L" for any person, on a one time or on a continuing basis. 6. All fees payable under this By-law shall be payable in advance of providing the service except for: a) emergency services; b) actions taken by the Township of Oro-Medonte to rectify failures or by-law infractions on the part of a resident; c) specific fees prescribed in Schedule "E" (Planning)to this By-law; in which case the fee payable will be in arrears and invoiced subsequent to the service or activity provided. Page 341Page 1 of 28 17.b) 3021-130: A B�r-I�aw of The COr�oration of the T�w�s�ip of Oro-Medon... If or any reas n ees owing under t is y-aw remain the a er a s, same shall bear interest at the rate of 1.25% per month until paid in full. In addition to any interest owing, each payment that is not paid when due, shall bear an administrative penalty of$25.00. 8. Where a deposit is required under this By-law for services rendered by the Township, and actual costs exceed the deposited amount, such costs shall be deemed to be fees owing under this By-law and Section 7 of this By-law shall pertain to such outstanding costs. 9. Any fees that are owing to the Township of Oro-Medonte and that are unpaid are a debt to the Township of Oro-Medonte and, together with all interest and penalties accrued thereupon, may be collected by the Township of Oro-Medonte by action or may be collected by the Township of Oro-Medonte on its behalf or may be collected in like manner as taxes. 10. Should any section, subsection, clause, paragraph or provision of this By-law, including any part of the Schedules to this By-law, be declared by a court of competent jurisdiction to be invalid, the same shall not affect the validity of the By-law as a whole or any part thereof, other than the provision or part of the schedule so declared to be invalid. 11. That By-law Nos. 2018-044, 2019-060, 2019-113, 2019-114, 2020-015, 2020- 074, 2020-106, 2021-037 and 2021-074 are hereby repealed in their entirety effective January 1, 2022. 12. Any other by-law or part thereof inconsistent with the provisions of this By-law is hereby repealed. 13. And That this By-law shall come into force and take effect on January 1, 2022. By-law Read a First, Second and Third time,and Passed this 8t" day of December, 2021. 40"46, X The Corporation of the Township of Oro-Medonte i . Mayor, H.S. Hughes Clerk, Yvonne Aubichon Page 342page 3 of 28 17.b) 2021-130: A By-I ctwie�ule r�ow�0&yfl Joe Township of Oro-Medon... Administration 1. Compliance Reports (subject to 5 day turnaround time) a) Building Information $ 50.00 b)Septic Information $ 50.00 c) Environmental $ 50.00 d) Subdivision Information $ 50.00 e)Zoning Information $ 50.00 f) Development Charge/Lot Levy Information $20.00 2. Documents a) Fire & Emergency Services Master Plan $20.00 (Background material) b)Official Plan $ 53.50 c)Zoning By-law $42.80 d) Recreation Master Plan (on USB stick) $40.00 e) Development Engineering Policies, Process, and $20.00 Design Standards (on USB stick) 3. Historical Books a) Hills of Oro $ 3.00 b) Kith 'n Kin $20.00 c) Knox Presbyterian Church $ 3.15 d) Medonte A Township Remembered $20.00 e)Oro African Church $10.00 f)Story of Oro $ 15.00 Note: Prices include all applicable taxes. 4. Line Fence Dispute a)Administration Fee $200.00 5. Maps and Oversized Documents a) 11"x 17" $ 5.00 b)Oversize black and white print $ 10.00 c)Oversize colour print $ 15.00 d)Oversize scan (on USB stick $ 12.00 e)Township Road Map $ 10.00 6. Commissioning of Documents a)Commissioning Fee $20.00 b)Certifying Document $20.00 Note: The above-noted Commissioning Fee shall only apply to non-municipal related documents. 7. Miscellaneous a)Assessment Information (on USB stick) $ 300.00 b) Photocopies-for all departments Black and White $ 0.50/page Colour $ 0.75/page Scan $2.00/per document c)Township Pins $ 5.00 d)General Administrative Letters $25.00 e) Records Search including publicly available information $ 7.50/15 min. f)Shipping & Handling Documents Market Rate g)Copies of Livestreamed Meetings (on USB stick) $10.00/meeting 8. Municipal Address Signage a)Sign Posts $ 14.00 b) Municipal Address Sign $ 15.00 Page 343Page A of 28 17.b) 2g21-1a OMur deal °fSThe Corporation of the Township of Oro-Medon... a) Administration Fee (non-refundable) $ 350.00 b) Deposit Upon Council's Approval $ 5,000.00 Note: In the event that the applicant chooses not to proceed with the land purchase request, the deposit, minus any costs already incurred by the Township with respect to the potential purchase/sale, will be refunded to the applicant. The applicant will be supplied with copies of invoices which shall identify the costs that have already been incurred by the Township. 10. Request to Lift Reserve Blocks Administration Fee (non-refundable) $ 350.00 Note: The applicant shall be responsible for all costs incurred by the Township with respect to their request, whether the request is approved or not. The applicant shall be invoiced accordingly, and any such invoice shall include copies of invoices which shall identify the costs that have been incurred by the Township. 11. Request for Easement Over Municipal Property a) Administration Fee (non-refundable) $ 350.00 Note: The applicant shall be responsible for all costs incurred by the Township with respect to their request, whether the request is approved or not. The applicant shall be invoiced accordingly, and any such invoice shall include copies of invoices which shall identify the costs that have been incurred by the Township. 12. Encroachment and License Agreements a) Application Fee $ 700.00 b) Annual Fee (utilizing own insurance) $ 150.00 c) Annual Fee (utilizing Township insurance) $250.00 13. Other Land Matters Administration Fee (non-refundable) $ 350.00 14. Additional Costs Incurred When the Township, or another municipal, provincial or federal agency/entity on the Township's behalf, takes actions or pays money to rectify failures, by-law infractions or situations created by, or on behalf of a person, including but not limited to non-compliance with the terms of any agreement or permit or license, such person shall be responsible for all costs paid or payable by the Township including the cost of staff time, equipment expenses and other expenses incurred by the Township. The person responsible shall be invoiced for all costs. The minimum invoice shall not be for less than three (3) hours of time or$1,000. Page 344Page 5 of 28 17.b) 2021-130: A By-ISpclwiedule l��tC�r�ow�oiq 2yfjoe Township of Oro-Medon... Building 1. Calculation of Permit Fees Permit fees shall be calculated based on the formula given below, unless otherwise specified in the schedule. The minimum fee for a permit shall be$250.00 unless specifically stated as a flat rate. Any fee not determined in the following is determined at the discretion of the Chief Building Official. Permit Fee = Service Index (SI)x Total gross floor area (A) Note: Gross floor area (A) is measured to the outer face of exterior walls and to the centre of fire walls. 2. Permit Fees Building Classification & Construction Service Index(SI) $/ft2 2.1 Non Residential Occupancies Group A Group B (Assembly occupancies) (Care occupancies) Churches, Schools, Detention, Nursing homes, Arenas, etc. Group homes, Hospitals, etc. a) New Construction 1.04 b) Renovation /Alteration to the above 0.47 c)Accessory Buildings to the above 0.36 Group D Group E (Business & Personal (Mercantile) Services) Retail Stores, Offices, Hair Salons, Supermarkets, Banks, etc. Restaurants up to 30 seats, etc. a) New Construction 1.04 b) Renovation /Alteration to the above 0.47 c)Accessory Buildings to the above 0.63 Group F (Industrial Occupancies) Warehouses, Manufacturing, etc. a) New Construction 0.94 b) Renovation/Alteration to the above 0.47 c)Accessory Buildings to the above 0.63 d) Fire Code Retrofit as a result of Fire Department inspection Minor—as determined by CBO Minimum Fee Major—as determined by CBO 0.47 of floor area affected Agricultural Storage Buildings (Maximum$800.00) 0.25 Pole barn, Coverall style building, etc. Agricultural Barns, Riding Arenas, Viewing areas, Agricultural Processing Buildings 0.47 Greenhouse (Maximum $800) 0.25 Greenhouse Subject to Site Plan Control 0.47 Page 345Page 6 of 28 17.b) 2021-130: A By-law of The Corporation of the Township of Oro-Medon... 2.2 Residential Occupancies Group C (Residential Occupancies) a) New Construction - gross floor area above grade 1.60 b) New Construction—basement/crawl space 0.47 c) Renovation/Alteration/finishing basement 0.47 d)Accessory Building /Garage 0.47 e) Decks, covered porches, balconies i)As part of the original dwelling permit—Less than Included in dwelling 108 sq.ft. permit fee ii)As part of the original dwelling permit—Over 108 $250.00 each sq.ft. $ 250.00 each iii) Separate permit (not part of original dwelling permit) f) Solid fuel burning appliance (woodstove, pellet stove, Minimum fee fireplace, etc.) 2.3 Other Miscellaneous Work Flat Rate Portable Buildings (School portables, sales office or $ 300.00 portables used as accessory buildings, etc.) Tents (short term for special events or a summer season) Up to 2,420 ft2 aggregate area Minimum fee Over 2,420 ft2 aggregate area $ 300.00 Demolition .$ 150.00 Demolition- Engineered $ 300.00 Change of Use (No construction proposed) Minimum fee Designated structures under Div A 1.3.1.1. $ 300.00 Retaining walls Signs under Div B 3.174%h, Solar Collector on a building >5m2 total area Wind Turbine>3kW Outdoor pool, public spa under Div B 3.11 &3.12 etc. Plumbing, over 6 Fixtures Minimum fee Plumbing, 0-6 Fixtures $75.00 2.4 Sewage System Flat Rate Septic Size Verification ,$ 100.00 Sewage System Permit/New or Replacement (Class 2, $ 542.00 3, or 4) Septic Tank Replacement/Holding Tank Replacement $ 207.00 Page 346Page�of28 17.b) 2021-130- A By-law of The Corporation of the Township of Oro-Medon... 2.5 Miscellaneous Flat Rate Transfer Permit (to new owner) $ 75.00 Re-inspection Fee $ 75.00 Certified Model Home Review(Non-refundable) $ 200.00 per model L.L.B.O. inspection & letters for occupant loads $ 100.00 Permit Revision (in addition to applicable permit fees $ 75.00 and review rate) Review rate (Building Officials)—for review of revisions $ 90.00 per hour to plans, administration and enforcement File Search $50.00 No charge for current homeowners making simple requests *defined by CBO Annual file maintenance fee $ 100.00 Note: Applicable on permits not closed after three (3) years on Building and one (1) year of Sewage Systems subsequent to issuance. Lot Grading— Initial/First Review $ 250.00 Each Subsequent review $ 150.00 Alternative Solutions Examination Fee $ 500.00 (base fee) plus $ 90.00/hour of review time 2.6 Septic Maintenance Program On-Site Sewage System Maintenance Progra (O. Reg 315110) Administration/Inspection Fee One time/5 year cycle $ 145.00 Annually/5 year cycle $ 29.00/year 3. Refund of Permit Fees 3.1 Pursuant to this by-law, the portion of the total calculated permit fees that may be refunded shall be a percentage of the total fees payable under this by-law, calculated as follows in regard to functions undertaken by the municipality: a) 75% if only administrative functions have been performed; b) 50% if administrative and plans examination functions have been performed; c) 25% if the permit has been issued and no field inspections have been performed subsequent to permit issuance; or d) 0% if any field inspections have been performed subsequent to permit issuance. However, a minimum of$ 250.00 will be retained. 3.2 The permit fee shall be returned to the person named on the fee receipt, unless such person advises the Chief Building Official, in writing and prior to release of the refund, of a change in name, in which case the refund shall be returned to the person then authorized to receive it. When only the minimum fee has been collected/submitted, no refund will be processed. Page 347Page$of 28 17.b) 2021-130: A By-law of The Corporation of the Township of Oro-Medon... 4. Deposits & Securities 4.1 Lot Grading Deposit $ 1,000.00 Applicable for new construction as required by Township policies & procedures. Refundable upon satisfactory inspection minus any applicable charges. 4.2 Conditional Permit Security As requested and issued by the Chief Building Official, to be paid in addition to applicable permit fees. For dwelling less than or equal to 3000 sq.ft (main floor) $ 5,000.00 For dwelling greater than 3001 sq.ft. (main floor) $10,000.00 For non-residential and/or any permits beyond the scope of footings and foundation, a letter is to be provided to the Chief Building Official from the Architect responsible for the project outlining the estimated cost in restoring the site to its original state. The amount deemed shall be the amount of the security deposit required in the form of a letter of credit. For all residential and non-residential projects, if the Chief Building Official determines that the subject construction has not been removed or the lands have not been restored to its original state, the letter of credit may be drawn upon in full or in part to restore the lands. Should the Township incur additional costs, the Township shall have a lien on the lands for such amount. 5. Notes XA& N 5.1 Total fee is payable upon receipt of completed application. 5.2 Where a person is found to have commenced construction or demolition of a building without a permit having been issued, the permit fee shall be doubled, minimum fee of$250.00 in addition to required fees will be applied to cover the cost of administration and enforcement. 5.3 Compassion fee- Permit fees for a rebuild due to fire (fire restoration or a new build same size)will be charged at 50% of the determined fees, but not less than the minimum fee. Additional new build beyond the original structure size will be charged at full permit fees as noted above. 5.4 That Schedule B shall be adjusted without amendment to this By-law annually on January 1st each year, commencing January 2019, in accordance with the most recent twelve month change in Statistics Canada Quarterly, Construction Price Statistics when such statistic represents an increase. Fees shall be rounded to the closest cent. 6. Cost Recovery Where a building investigation results in the issuance of an Order under the Act the property owner or any other person responsible for the action, shall pay fees in accordance with the most recent fee schedule. Where an Order is issued under the Act and where the named achieved eventual compliance with the Order, the Township may choose not to prosecute the named, if satisfactory settlement is reached. 7. Additional Costs When the Township, or another municipal, provincial, or federal agency/entity on the Township's behalf, takes actions or pays money to rectify failures, by-law infractions or situations created by, or on behalf of a person, including but not limited to non-compliance with the terms of any agreement, or permit, or license, such person shall be responsible for all costs paid or payable by the Township including the cost of staff time, equipment expenses and other expenses incurred by the Township. The person shall be invoiced for all costs. The minimum invoice shall not be for less than three (3) hours of time or$ 1,000.00. Page 348Page 9 of 28 17.b) 2021-130: A By-ISpclwiedule l��tC�r�ow�oiq 2yfjoe Township of Oro-Medon... Fire & Emergency Services 1. Request for Fire Report $ 75.00 1.1 Residential Request for Information a) Mortgage Clearance Letter $ 50.00 b) Change of Ownership $ 50.00 1.2 Non-Residential Inspection a) Day Care, Nursery $ 75.00 b) Group Homes, Rooming Houses $ 75.00 c) Hotels $ 150.00 1.3 Inspection of Premises or Building (not including inspections resulting from building permit applications) a) under 20,000 sq. ft. $ 75.00 b) over 20,000 sq. ft. $ 100.00 c) multiple tenant buildings under 20,000 sq.ft. $ 150.00 d) multiple tenant buildings over 20,000 sq.ft. $ 200.00 e) multiple storey buildings over 3 storeys $ 200.00 1.4 Inspections Required by L.L.B.O. $ 75.00 Note: Inspection of public hall facilities that are requested by owner, etc. 1.5 Fireworks Inspections and Approvals $ 75.00 Note: Inspection of the site from which fireworks will be and have been ignited or inspection of a fireworks storage site, if located within Oro- Medonte. 2. Apparatus Stand-by $ 150.00/hour Note: Use of Fire Department apparatus for stand-by fire protection during shows, exhibition, demonstrations, etc. 3. False Alarms I Flat Rate Automatic alarm Systems/Detectors' $450.00 c After 2 per 12 Month Period: for non-notification to work on system or building, poor maintenance on system and /or failure to correct cause of repeated false alarms. 4. Elevator Calls—After First Call $ 150.00 5. Response to Open Air Fire Deemed Out of Control MTO Rates/HR. Note: Where resident is not in attendance, is unwilling or unable to adequately extinguish the fire or is found to be burning any materials that are not found to be clean wood. 6. Motor Vehicle Collision Kings Highway MTO Rates/HR. 7. Technical Rescue Air Boat Response Current MTO Rates /hour/apparatus (full recovery) Air Boat Staff Current MTO Rates/hour/apparatus (full recovery) Note: Any person requiring the services of the Oro-Medonte Air Boat who is in contravention of any Federal or Provincial Act or Regulation or who has not exercised reasonable care in their actions, thus necessitating the use of the Air Boat, will be liable for costs incurred. Each incident will be billed for the actual time spent with a minimum charge of one (1) hour. Page 34paol �a2of 28 17.b) 2q21-1H30:� C ��sh � oQousa�e ro-Medonv�s�onThl l taza ean urren es hour ... apparatus (full recovery) 9. Risk&Safety Management Plans Review $ 85.00/hour 10. Specialized Equipment, Material or Devices Current MTO Rates /hour/apparatus (full recovery) —Specialized, heavy equipment or devices for the purposes of fire extinguishment, fire investigations, specialized rescue, CBRNE, HAZMAT and specialized responses, services or external contractors. Page 35page� of 28 17.b) 2021-130: A By-ISpclwiedule��tC�r�ow�oiq 2yfl joe Township of Oro-Medon... Recreation and Community Services 1. Definitions: For the purpose of this Schedule: "Non-resident"shall mean an individual who does not either reside or rent/own property within the boundaries of the Township of Oro- Medonte". 2. Ice Rentals 2018-2019 Season Prime Time $221.00/hour (4:00 p.m. to Close&Weekends & Holidays) Non-Prime Time $ 130.00/hour (before 4:00 p.m. Mon. to Fri.) Minor Sports - Prime Time $ 171.00/hour (4:00 p.m. to Close&Weekends & Holidays) Minor Sports- Non-Prime Time $ 130.00/hour (before 4:00 p.m. Mon. to Fri.) 3. Non-Ice Rentals (Arena Floor Space) Adult $ 63.00/hour Minor Sports $53.00/hour Floor for events/show $ 589.00/day Floor for events/show with Dancing (including SOCAN) $653.00/day 4. Public Skating Adults $ 3.00 (On admission (pay at the door)-no permit required) Youth $ 2.00 (On admission (pay at the door)-no permit required) Seniors $ 0.00 Pre-School $0.00 5. Banquet Hall Rentals' Rental-4 hour time period $ 168.00 Tournaments/Banquets $203.00/full day Party/Reception (including SOCAN) ' $453.00 +staffing expenses 6. Ball Diamond Rentals 2018 Adult with Lights $41.00/hour Adult without Lights"`, $ 23.00/hour Minor with Lights $ 34.00/hour Minor without Lights $ 18.00/hour 7. Pavilions Bayview Memorial Park $120.00 (Hydro-accommodates up to 200 persons) Vasey $ 64.00 8. Permit Parking Daily or Annual Permit Bayview Memorial Park Line 9 Boat Launch Non-Resident Parking (Daily) $ 20.00/vehicle/day Non-Resident Parking Pass (Annual) $ 130.00/year Page 3511age� of 28 17.b) 2021-1n0 a�er 1��wyof The Corporation of the Township of Oro-Medon... Carthew Bay Boat Launch on Lakeshore Road East Shanty Bay Boat Launch Shanty Bay Wharf Non-Resident Parking Pass (Annual) $ 130.00/year Note: This fee shall be in force and effect for the locations identified seven (7) days a week, for the period commencing the Saturday of the Victoria Day weekend to Labour Day inclusive, in each year 9. Facilities Arena Meeting Room—3 hour minimum $ 38.00/hour 10. Simcoe County District School Board Rates as outlined in current Joint Use Agreement 11. Advertising Arena Location Size Per Season Wall Boards 4 ft. Wide x 8 ft. High or $ 300.00 8 ft. Wide x 4 ft. Wide 12. Deposits 0 Key Deposit $ 25.00/key 13. Horseshoe Valley Memorial Park Tennis Court Use- Public Time Allocation $20.00 (Annual Fee per Resident) Notes: Fees and charges identified in this Schedule include all applicable taxes, unless otherwise specified. Fees and charges on Sections 2 and 3 also include the arena reserve capital charge. Page 35�age� of 28 17.b) 2021-130: A By-IP hedule getCboyrpor�oicP2Yf1 Joe Township of Oro-Medon... Planning 1. Pre-Consultation Application 1.1 Non Refundable Application Fee $ 350.00 2. Development Application 2.1 Amendment to the Official Plan a) Non Refundable Application Fee $ 1500.00 b) Refundable Deposit against expenses and actual costs $ 1200.00 2.2 Amendment to the Zoning By-law and Temporary Use By- laws a) Non Refundable Application fee $ 1500.00 b) Refundable deposit against expenses and actual costs $ 1200.00 2.3 Amendment to the Zoning By-law as a Condition of Provisional Consent a) Non Refundable Application fee $ 600.00 2.4 Amendment to the Zoning By-law for a "Bed and Breakfast Establishment" a) Non Refundable Application fee $ 600.00 2.5 Amendment to the Zoning By-law for an adjustment an Environmental Protection Zone Boundary a) No Zoning By-law Amendment application fee is required to adjust the boundary of the Environmental Protection Zone on a parcel of land where the adjustments are supported by the Conservation Authority and/or the Ministry of Natural resources and Forestry 2.6 Draft Plan of Subdivision or Condominium a) Non Refundable Application Fee: i) Less than 20 lots/units/POTLs $ 5000.00 ii) Greater than or equal to 20 lots/units/POTLs $5000.00 + $100/Lot/Unit/POTL* To a maximum of$20,000.00 b) Refundable Deposit against expenses and actual $ 10,000.00 costs c) Red-line revision application fee $ 1500.00 d) Draft Plan Extension $ 1000.00 e) Final Plans Registration &Agreement $ 1000.00 f) Part Lot Control Application Fee $ 1500.00 g) Part Lot Control- Refundable Deposit against $ 5000.00 expenses and actual costs h)Amendment to Subdivision or Condominium $ 1000.00 Agreement i)Amendment to Subdivision or Condominium $1200.00 Agreement- Refundable Deposit against expenses and actual costs j) Pre-Servicing Agreement $ 1500.00 2.7 Site Plan Approval a) Up to 500 square metres of Gross Floor Area as defined in Township's Zoning By-law (i) Non Refundable Application Fee $ 1000.00 (ii) Refundable Deposit against expenses &actual $ 1000.00 costs b) Over 500 square metres of Gross Floor Area as defined in Township's Zoning By-law and all New Buildings (i) Non Refundable Application Fee $ 1500.00 (ii) Refundable Deposit against expenses &actual $ 5000.00 costs Page 35�aof �12of 28 17.b) 29;1-t- A�X;J ow of The Corporation of the Township of Oro-Medon... a) Non Refundable Application Fee $ 500.00 b) Refundable Deposit against expenses and actual costs $ 275.00 2.9 Site Plan Agreement on Unassumed/Private road or for a Residential Dwelling or for a Bed and Breakfast Establishment a) Non Refundable Combined Application fee $ 500.00 b) Registration Fee $ 300.00 2.10 Model Home Agreement a) Non Refundable Application Fee $ 1000.00 b) Refundable Deposit $ 1000.00 2.11 Provisional Consent a)Application Fee $ 1000.00 b)Validation of Title $1000.00 c) Re-Circulation/Deferral Fee $ 250.00 d)Amendment to Conditions of Provisional Consent $250.00 2.12 Minor Variance a) Non Refundable Application fee $ 700.00 b) Re-Circulation/Deferral Fee $ 250.00 2.13 Removal of Holding Symbol a) Non Refundable Application F $400.00 2.14 Deeming By-law a) Non Refundable Application Fee $ 300.00 b) Refundable Deposit $ 1000.00 2.15 Zoning Certificate -Complete Permit Submission $ 100.00 Zoning Certificate Revision $ 50.00 2.16 Solar Project- Micro Fit $ 250.00 2.17 Solar Project-Fit Between 11-50 KW $ 350.00 Between 51-100 KW ! $ 500.00 Over 100 KW $ 5000.00 2.18 Telecommunications Tower Project $ 500.00 2.19 Risk Management Official or Risk Management Inspector Services a) Duties of the Risk Management Official or Risk $120.00/hour Management Inspector regarding a residential use or $240.00 home based occupation as defined by the Zoning By- deposit law and pursuant to the Clean Water Act b) Duties of the Risk Management Official or Risk $120.00/hour Management Inspector regarding a use other than $1,200.00 residential use or home based occupation and pursuant deposit to the Clean Water Act 2.20 Municipal Information Letter for Agency (i.e. MTO, MNRF, $ 50.00 TSSA) for Licensing or Approval Purposes 2.21 Tree Security $ 5000.00 Where securities are required to be collected in accordance with a Development Agreement, Subdivision Agreement, Site Plan Agreement or resolution of Council 3. Payment of Fees, Expenses and Actual Costs 3.1 The total amount payable is payable upon receipt of a completed application form and prior to formal presentation to Council or its advisory bodies. Application fees are non-refundable and are applicable on a per lot basis. Page 350age� of 28 17.b) 2021-130: A By-law of The Corporation of the Township of Oro-Medon... 3.2 The applicant is liable for any direct costs incurred by the Township during the processing of planning applications including legal, engineering, and other consultant fees. These costs shall be invoiced to the applicant on a monthly basis. In the event there is a security deposit on file with the Township, these fees shall be dedicated from said deposit and where a minimum balance is required throughout the processing of an application as set out in the Schedule of Planning Fees, the applicant shall be invoiced an amount to maintain the balance required for the security deposit. 3.3 Expenses incurred by staff associated with an application in excess of Planning Act requirements and actual costs incurred for such items as advertising, consulting (Planning, Development Engineering, and other) and legal will be charged directly to the applicant and deducted from the refundable deposit. As expenses and actual costs are incurred on behalf of the application, they will be submitted to the applicant for reimbursement so that the initial refundable deposit will be replenished to enable the Township to pay further costs as they are incurred. In the event that the applicant does not maintain the application fee and applicable deposits with the Finance Department then the application will be considered not complete with respect to the payment of fees under the Planning Act. 3.4 Any person making application to the Local Planning Appeal Tribunal shall pay the applicable fees outlined by the Local Planning Appeal Tribunal and/or the Planning Act, as amended. All cheques for such applications are to be made payable to the Minister of Finance. 3.5 The applicant shall pay all costs associated with a planning development application including Local Planning Appeal Tribunal Hearings and pre- hearing consultation costs and appeal fees. 3.6 Where a decision on a Development Application in respect of a Planning Matter is referred to appeals to the Local Planning Appeal Tribunal and the Township and the applicant jointly support the decision, the applicant shall be responsible for all costs to the Municipality associated therewith. Such costs shall include legal, expert testimony, and administrative and overhead costs. To secure payment of such costs, the applicant will provide the Township upon notice and/or acknowledgement of an appeal to the Local Planning Appeal Tribunal, with an initial deposit of$ 5000.00 such amount to be increased by an amount determined by the Township in the event the Township determines the nature of the application indicates that$ 5000.00 may be inadequate. Where a Development Services Committee decisions has been appealed and the Committee does not adopt the position recommended by Township staff, then the following provision shall apply in the event the applicant obtains a summons compelling Township staff to attend the hearing of the Local Planning Appeal Tribunal. Staff shall undertake such preparations as required for the hearing and the costs of such preparation and attendance at the hearing, including any legal costs not otherwise associated with the hearing, shall be paid by the applicant who has obtained the summons. In this instance, the fee is $5000.00 and shall be paid to the Township not later than the day before the Local Planning Appeal Tribunal hearing. Any costs to the Township in excess of the deposit shall be paid to the Township by the applicant upon submission of an invoice thereof. 3.7 The tariff of fees described in Schedule "E"shall not include the processing of objections to amendments, the attendance of the Municipality at Local Planning Appeal Tribunal hearings, the attendance of the Municipality at any public meetings other than those formally required by the Planning Act, the preparation of Subdivision Agreements or the review and approval of engineering drawings relating to subdivisions by the Municipality. The applicant agrees that, should the above become necessary, the applicant will provide the Township with a deposit which shall be determined by the Treasurer on an individual basis, and the applicant will provide a written Page 35page� of 28 17.b) 2021-130: A YX-Ia\} Tie C�or�orati�n g� the Township of Oro-Medon... agreemen pay ur er eposi s a require , an o reimburse any c sts not covered by the deposits. Refund of Fees: If an application is withdrawn prior to circulation, 75% of the 3.8 application fee may be refunded. If an application is withdrawn after circulation but prior to a staff report being prepared, 25% of the application fee may be refunded. Reactivation: Any application which has been withdrawn or which has been 3.9 inactive for 12 months shall be considered abandoned and a full application fee at the current rate shall be required to activate a new application. Consulting Services: Where any application requires the Township to hire a 3.10 consultant to review supporting technical studies on behalf of the Township, the applicant shall be responsible for all costs, and those costs shall be payable upon submission of an invoice from the Township. In the event the invoice is not paid in full, the application will be placed on hold and no further work will be completed until payment is received. All applicants, in addition to the fees as set out in Schedule "E" attached 3.11 hereto and forming part of this By-law, shall also be responsible for all legal expenses that may be incurred by the Municipality in connection with their application and those costs shall be payable upon submission of an invoice from the Township. NOL That notwithstanding the tariff of fees prescribed in Schedule "E" attached 3.12 hereto and forming part of this By-law, the Council of the Corporation of the Township of Oro-Medonte may, by resolution, reduce the amount of or waive the requirements for the payment of the fee in respect of the application where the Council is satisfied that it would be unreasonable to require payment in accordance with the tariff. That Schedule "E"shall be adjusted without amendment to this By-law 3.13 annually on January 15t each year, commencing January 2019, in accordance with the most recent twelve month charge in Statistics Canada Quarterly, Construction Price Index (CPI) Statistics when such statistic represents an increase. Fees shall be rounded to the closest cent. Page 35paof ��2of 28 17.b) 2021-130: A By-law of The Corporation of the Township of Oro-Medon... Schedule 7" to By-Law No. 2021-130 Operations 1. Additional Road Signage Requested by Township Cost(Post, Property Owner(e.g. "Hidden Driveway") Sign, Hardware & Labour) 2. Blue Boxes $ 6.00 3. Moving Permits (Oversize Equipment or Machinery) a)Single Move Permit $ 50.00 b)Annual Moving Permit $250.00 4. Tile Drainage Inspections $ 150.00 5. Road Entrance Permits a) Entrance Permit Fee (Non-refundable) $ 120.00 (includes up to 2 inspections) b)Additional Inspections $ 160.00 per site visit c)Appeal Application Filing Fee $ 320.00 d)Work done by Township for failure to com_ly with Cost of Time and Entrance By-law materials plus 20% Contract Administration Fee 6. Road Occupancy Permits a) Permit Fee (Non-refundable) $ 125.00 b) Road Cut Fee (Non-refundable) $250.00 c) Re-inspection Fee $ 100.00 d) Pavement Degradation Fe" : Pavement Age: 0-15 years $40.00 per square metre (mZ) Pavement Age:16-30 years $25.00 per square metre (mZ) Pavement Age:Greater than 30 years $ 0.00 per square metre (m2) Note: Pavement degradation fees are to address advanced road section deterioration associated with road cuts. Page 35Xage� of 28 17.b) 2021-130: A By-I;, e9Ule �toC�r orpttic 6�p�' ie Township of Oro-Medon... Communal Tile 1. An annual communal tile service charge, as specified below, per unit shall be imposed upon those lands connected to the municipal communal tile fields in Horseshoe Valley. The said charge will be comprised of the following components: Rate Component 2021 2022 2023 Operating Repair and $315.00 $400.00 $490.00 Maintenance Capital $155.00 $200.00 $240.00 Annual Charge $470.00 $600.00 $730.00 Billed Quarterly $117.50 $150.00 $182.50 2. The Treasurer shall, for each calendar quarter, issue bills to each unit based on the applicable communal tile service charges. Bills shall be due and payable not less than twenty one (21) days from the date of mailing. 3. Communal tile bill payments shall be payable to The Corporation of the Township of Oro-Medonte and may be paid during office hours in person or by mail at the Oro-Medonte Administration Centre, 148 Line 7 South, Oro- Medonte, Ontario LOL 2EO, or at most financial institutions. Payments made at a financial institution shall be deemed to be paid on the date shown by the Teller's stamp on the bill stub. The Township shall not be responsible for any applicable service charge payable to the bank. Cheques only can be dropped at the drop boxes located at the Administration Centre and Moonstone Fire Hall. 4. The Treasurer shall impose a five (5) percent late charge on all unpaid accounts on the day after the due date. 5. If an account remains unpaid, the municipality may collect amounts payable pursuant to Section 398(2) of the Municipal Act, 2001, c.25, as amended. 6. In the event that any owner of lands not described in Sections 8 or 9 of this Schedule (the"property owner") wishes to have the communal tile works extended so as to service those additional lands, the following provisions shall apply: a) For the purposes of this paragraph, the term "municipal engineer"shall mean any engineer employed by the municipality or any independent engineer appointed by the municipality from time to time as applicable; b) All engineering drawings relating to the proposed extension must be prepared by a Consulting Engineer retained by the property owner, at the property owner's sole cost. Such engineering drawings are subject to the approval of the Municipal Engineer; 7. Miscellaneous Fees: a) Connection fee inspection $ 200.00 Page 35page� of 28 17.b) 2021-130: A By-I cie9ulehH�toC r or�0. _jAie Township of Oro-Medon... Finance 1. Returned Cheque, Not Sufficient Funds (NSF), Stop Payments including Pre-Authorized Payments $45.00 2. Tax/Water Certificates $60.00 3. Special Request Tax Information Correspondence $35.00 4. Tax History Search (per year requested) $20.00 (max $50.00) 5. Tax/Water Bill Reprint $20.00 6. Duplicate Tax/Water Receipts $10.00 7. Additions to the Tax Roll $40.00 8. Letter/Statement Confirming Assessment Records $50.00 9. Statement of Account $10.00 10. Arrears Notice $10.00 11. Warning Letter $100.00 12. Hand Deliver Charge $100.00 13. Tax Registration - preparatio $200.00 14. Tax Registration -actual Actual costs 15. Tax Sale- preparati,^ $200.00 16. Tax Sale-actual Actual costs 17. Tax Sale Tender Package $40.00 Page 35pa f 33 2 28 17.b) 2021-130: A By-Iwh°aU ef� oC�orLporti� 1o3�he Township of Oro-Medon... Municipal Law Enforcement 1. Fees 1.1 Permit Fees Flat Rate a) Swimming Pool Fence $150.00 b) Signs (not regulated under the Ontario Building Code) $150.00 1.2 Inspections a) Inspections required pursuant to Municipal By-laws $ 75.00 b) Re-inspection $ 75.00 Note: An inspection/re-inspection fee may be imposed for each inspection conducted in relation to non-compliance of municipal by- laws. 1.3 Miscellaneous a) Permit Revision (in addition to applicable permit fees) $ 75.00 b) File Search $ 50.00 c)Annual file maintenance fee $ 50.00 Note: Applicable on permits not granted a final approval after one (1) year subsequent to permit issuance. 2. Licensing 2.1 Refer to Township Licensing By-laws to determine the applicable licensing fees. 3. Notes 3.1 Fees for classes of permits not described or included in this schedule are set out in their associated By-law. 3.2 Total Fee is payable upon receipt of completed application. 3.3 Where a person is found to have commenced installation without the appropriate permit, a fee twice the normal permit fee will be applied to offset the additional administrative costs. 3.4 When a Municipal Law Enforcement Officer takes action to rectify failures, By-law infractions or situations created by, or on behalf of a person or company, such person or company shall be responsible for all costs including the cost of staff time, equipment expenses and other expenses incurred by the Township. The party responsible shall be invoiced for all costs. The minimum invoice shall not be for less than three hours. 'NF Page 36page� of 28 17.b) 2021-130: A By-I§cFieglule k eto]tor�porooi%p Te Township of Oro-Medon... Drinking Water 1. Definitions For the purpose of this Schedule: 1.1 "Municipal Drinking Water Area"shall mean a subdivision within The Corporation of the Township of Oro-Medonte. 1.2 "Municipal Drinking Water Systems"shall include all drinking water works established within the present Township of Oro-Medonte, and shall further include any present or future extensions to the drinking water works under any Act or under an agreement between the Township or its predecessors, but shall not include any private drinking water works which have not been acquired, established, maintained or operated by the Township or its predecessors. 1.3 "Owner"shall mean the assessed owner(s) as identified on the Assessment Roll for taxation purposes during the current year, as amended. 1.4 "Treasurer"shall mean the Treasurer of The Corporation of the Township of Oro-Medonte. qW NIL 1.5 "Unit"shall mean an assessed or assessable unit within a residential, commercial or industrial building, and shall include an apartment located within a single family dwelling which is serviced by the Township Water System, as permitted under the applicable Zoning By-law. 1.6 "Vacant Lot" means any property not connected to a municipal drinking water system to which drinking water service is available. 1.7 "Drinking Water Works" means any works for the collection, production, treatment, storage, supply and distribution of drinking water, or any part of such works, but does not include plumbing or other works to which the Ontario Building Code Act and its regulations apply. 2. Drinking Water Charges, Billing and Collection 2.1 As soon as the drinking water connection installation is approved by the Township Inspector, he shall forthwith turn the drinking water on for the owner. The owner will then be charged at the appropriate water rate, as per Schedule `S. 2.2 At the end of each quarter, the duly authorized employee shall read, or cause to be read, all meters connected to the Municipal Drinking Water System to determine the amount of water used during the quarter. 2.3 The Treasurer shall calculate water charges to be assessed against each unit and vacant lot in a Municipal Drinking Water Area, in accordance with the quarterly charges and rates per cubic meter as set out in Schedule `S. 2.4 The Treasurer shall, for each calendar quarter, issue bills to each unit or vacant lot based on the applicable water charge or rate. Water bills shall be due and payable not less than twenty-one (21) days from the date of mailing. 2.5 Water payments shall be payable to The Corporation of the Township of Oro- Medonte and may be paid during office hours in person or by mail at the Oro- Medonte Administration Centre, 148 Line 7 South, Oro-Medonte, Ontario LOL 2EO, or at most financial institutions. Water payments made at a financial institution shall be deemed to be paid on the date shown by the Teller's stamp on the bill stub. The Township shall not be responsible for any applicable service charge payable to the bank. Cheques only can be dropped at the drop boxes located at the Administration Centre and Moonstone Fire Hall. Page 36dage 32 of 28 17.b) 2021-130: A By-law of The Corporation of the Township of Oro-Medon... 2.6 The Treasurer shall impose a five (5) percent late charge on all unpaid accounts on the day after the due date. 2.7 If an account remains unpaid, the Township may collect amounts payable pursuant to Section 398(2) of the Municipal Act, 2001, c. 25, as amended. 3. Drinking Water Rates and Charges 3.1 Operating Charges—Municipal Drinking Water Systems Effective January 1 of each year, each unit shall be assessed a fixed operating charge and a per cubic meter consumption charge, as noted below: Rate 2020 2021 2022 Component Fixed Operating $84.20/quarter $82.47/quarter $80.78/quarter Charge Variable Consumption Rate 0-75m3 per $1.45/m3 $1.45/m3 $1.45/m3 quarter >0-75m3 per $2.20/m3 $2.20/m3 $2.20/m3 quarter 3.2 Infrastructure Charge—Municipal Drinking Water Systems Effective January 1 of each year, each unit and vacant lot shall be assessed a fixed infrastructure charge as outlined below: Rate 2020 2021 2022 Component Fixed $87.00/quarter $94.00/quarter $101.00/quarter Infrastructure Charge 3.3 Horseshoe Zone 1 Drinking Water Integration Fee In addition to fixed and consumption fees identified in Section 3.1 and 3.2 and once connected to the Horseshoe Highlands Municipal Drinking Water System, each unit shall be assessed a Horseshoe Zone 1 Drinking Water Integration as follows: $73.47 per quarter($293.89 annually for a period of 25 years) OR a one-time fee of$7,107.30 (providing for further reduction of$240.00) for those who elect to pay the full fee at the time that their homes are connected to the integrated drinking water system. 3.4 Municipal Drinking Water Systems—No Access—Flat Rate In addition to fixed fees identified in Section 3.1 and 3.2, owners on municipal drinking water systems who do not allow access to their homes for the purpose of the installation or repair of water meters will, after three notices, be charged $300.00 per quarter($1,200.00 annually). 3.5 Municipal Drinking Water Systems—Non-Metered Units—Flat Rate In addition to fixed fees identified in Section 3.1 and 3.2, where no quarterly water meter reading can be obtained, the unit shall be automatically charged a consumption charge of$200.00, per quarter ($800.00 annually), until a meter is installed and a reading is obtained. 3.6 Drinking Water Services provided by Skyline (a private (PVT) utility) - Flat Rate Skyline (PVT) Drinking Water $�age03�e Mf,2 a of 28 17.b) 2021-130: A By-law of The Corporation of t%TR&nashWypf Oro-Medonnnu ... 3.7 Other Charges a) Connection Fee Inspection per occurrence $200 b) Disconnection and Reconnection Charge $ 55 per occurrence (Regular Business Hours) c) Disconnection and Reconnection Charge $130 per occurrence (After Hours Emergency) d) Final Meter Read $20 per occurrence e) Expansion Tank $ 65 f) MXU-Radio Read Box $ 170 g) Touch Pad $20 4. Water Meter Package 4.2 Includes meter, back flow preventer, angle meter valve,expansion tank,wire and MXU for 3/°service installation-$530.00. Page 3%of 3 of 28 17.b) 2021-130: A By-I clwie2ule tC�r�ow�oi. @29fl joe Township of Oro-Medon... Wastewater Treatment(Skyline PVT) Annual Wastewater Treatment Charge 1. An annual waste water treatment services charge, as specified below, shall be imposed per unit upon those lands more particularly described in Schedule"A" of By-law No. 2014-075, being the Horseshoe Valley Resort Waste Water Treatment Plan Municipal Capital Facility By-law, an agreement between The Corporation of the Township off Oro-Medonte and Skyline Utility Services Inc. The said charge will be comprised of the following components: a) Annual Waste Water Treatment Plant (WWTP) operating $ 973.92 costs b) Recovery of Operating Shortfall—2 years $ 135.09 c) Reserve fund contribution for future upgrades, $ 113.38 improvements, repairs and maintenance d)Township administrative costs $ 35.46 Total Annual Charge $ 1,257.84 Quarterly Charge $ 314.46 In addition to the above-noted annual waste water treatment service charge imposed per unit, those lands described in Schedule "A" of By-law No. 2014- 075, except those lands described as Development Name - Horseshoe Ridge 3A, the said charge will also include the following component: e) Recovery of immediately-required maintenance and repair of the WWTP Annual Charge $ 266.50 Quarterly Chargeoksx-� NC $ 66.62 The above charge includes all applicable taxes, unless otherwise specified. 2. The Treasurer shall, for each calendar quarter, issue bills to each applicable land for the applicable number of units based on the above waste water treatment services charge. Bills shall be due and payable not less than twenty one (21) days from the date of mailing. 3. Waste water treatment services charge bill payments shall be payable to The Corporation of the Township of Oro-Medonte and may be paid during office hours in person or by mail at the Oro-Medonte Administration Centre, 148 Line 7 South, Oro-Medonte, Ontario LOL 2EO, or at most financial institutions. Payments made at a financial institution shall be deemed to be paid on the date shown by the Teller's stamp on the bill stub. The Township shall not be responsible for any applicable service charges payable to the bank. Cheques only can be dropped at the drop boxes located at the Administration Centre and Moonstone Fire Hall. 4. The Treasurer shall impose a five (5) percent late charge on all unpaid accounts on the day after the due date. 5. If an account remains unpaid, the municipality may collect amounts payable pursuant to Section 398(2) of the Municipal Act, 2001, c.25, as amended. 6. Temporary Interim Access Fee The Temporary Interim Access Fee shall be applicable, until December 31, 2019, for the developments known as: • Heights of Horseshoe • Horseshoe Ridge Phase 3A a) Temporary Interim Access Fee $9,555 per unit 7. Other Charges a) Connection Fee Inspection—one time charge at issuance $ 850.00 of Building Permit Page 360age 35 of 28 17.b) 2021-130: A By-1 c�ie9ule e tc�y or�0. _J1 e Township of Oro-Medon... Water Upgrades for Horseshoe Valley Settlement Area 1. Definitions 1.1 Capitalized terms in this Schedule have the same meaning as in Schedule "J" — Drinking Water. 1.2 In addition: "Horseshoe Highlands Drinking Water System" means the Municipal Water System that services the Horseshoe Valley Settlement Area. "Undeveloped Lot" means any property that is not connected to a Municipal Water System but will be, once sufficient water upgrades have been completed and water service is available. "Upgrades" shall mean, and include, but are not limited to, the following:1 (a) Well and pump upgrades, including the construction of a new well and pump, pursuant to an Environmental Certificate of Approval and a Permit to Take Water; and (b) All studies, approvals and processes to allow the construction and operation of the above-mentioned well and pump upgrades. 2. Horseshoe Valley Settlement Area 2.1 The Horseshoe Valley Settlement Area is shown on the map attached hereto. 2.2 The Horseshoe Highlands Drinking Water System that services the Horseshoe Valley Settlement Area requires certain capital Upgrades before any additional Units, including potential future Units on Undeveloped Lots, can be serviced by this Municipal Water System. 3. Fee for Horseshoe Highlands Drinking Water System Upgrades, Billing and Collection — Undeveloped Lots 3.1 A flat rate, per unit Upgrade fee of$5,190.71, shall be imposed prior to development on any Undeveloped Lots in the Horseshoe Valley Settlement Area shown on the attached map. 3.2 The Upgrade fee shall be due and payable to the Township prior to the issuance of a building permit pursuant to the Building Code Act, 1992 in respect of a Unit. For any Units within the Horseshoe Valley Settlement Area for which building permits were issued and no fee or charge was imposed, the Upgrade fee shall be due and payable in full to the Township immediately upon the coming into force of this By-law. 3.3 Upgrade fees shall be payable to The Corporation of the Township of Oro- Medonte and may be paid during office hours in person at the Oro-Medonte Administration Centre, 148 Line 7 South, Oro-Medonte, Ontario, LOL 2EO. 3.4 The Township will not permit connections or use of the Horseshoe Highlands Drinking Water System or Water Works until the Upgrade fees have been paid in In addition to the Upgrades noted in Section 1.2(a)and(b),a report prepared by AECOM dated October 2012 identified additional future upgrades which may be required and which include the following: (a) Pumping station and reservoir upgrades,including the construction of at least one new storage tank,a new pump house and associated pumps,header and watermains; (b) Zone 1 integration upgrades,including construction of new watermains,valves and curb stops throughout the private Zone 1 system;and subsequent connection of Zone 1 to the Municipal Water System,once new capacity has been established;and (c) All studies,approvals and processes to allow the construction and operation of the above- mentioned works. This By-law may be amended to incorporate additional fees,service upgrades and the map area as set out in this Schedule. 7 Page 36`�age6 of 28 17.b) 2021-� 0:�4 Bar lawf The �ororation of the Township of Oro-Medon... fu n a ditto to any o er reme ies, an account remains unpai , e Township may collect the amounts payable pursuant to subsection 398(2)of the Municipal Act, 2001. 3.5 The flat rate Upgrade fee shall be reassessed from time to time at the discretion of the Township and may be modified by the Township by amendment to this By-law, including based on the proportion of Upgrades completed to-date; current construction cost estimates for the outstanding Upgrades; and any changes in lot build-out estimates for the Horseshoe Valley Settlement Area. Map of Horseshoe Valley Settlement Area T�_ r nai^^N � s o s. 0 Page 36Page of 28 17.b) 2021-130: A By-law of The Corporation of the Township of Oro-Medon... Appendix"1" to By-law No. 2021-130 Fees and Charges Imposed under Separate By-law/Act/Ontario Regulation a) Development Charges: Development Charges Act, 1997, S.O. 1997, c.27 b) Freedom of Information: Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c.M.56, as amended c) Refer to Township Licensing By-laws to determine the applicable licensing fees. Page 3%of 3 of 28 17.c) 2021-131 , A By-law to Amend By-law 2017-165 being to a By-law to G... The Corporation of the Township of Oro-Medonte By-Law No. 2021-131 A By-law to Amend By-law 2017-165 being to a By-law to Govern the Proceedings of Council and Committees/Technical Support Groups of Council in the Township of Oro-Medonte (Procedural By-law) Whereas Section 238(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended states that every municipality and local board shall pass a procedure by-law for governing the calling, place and proceedings of meetings. And Whereas Section 238(2.1) of the Municipal Act, 2001, S.O. 2001, c.25, as amended states that the procedure by-law shall provide for public notice of meetings. And Whereas the Township of Oro-Medonte By-law No. 2017-165, being a by-law to govern the proceedings of Council and Committees/Technical Support Groups of Council in the Township of Oro-Medonte was passed under the authority of the Municipal Act, 2001, S.O. 2001, c.25, Section 238(2). And Whereas the Council of the Corporation of the Township of Oro-Medonte deems it expedient to amend By-law No. 2017-165, as amended, so that Council may reflect the current practices, procedures and statutory requirements of Council and Committees/ Technical Support Groups of Council. Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That Schedule "A"to By-law 2017-165 be amended as follows: (i) Section 3.2 Regular Meeting Schedule of Council That Section 3.2, b), c) d) and e) be replaced with the following and renumbered accordingly: The regular schedule of meetings for Council shall be: a) Council Meetings to commence at 9:00 a.m. with the Closed Session to commence immediately following the opening of the meeting. The public session (Open Session)shall reconvene immediately following Closed Session. Any unfinished Closed Session matters may be carried forward to the Closed Session Items (Unfinished Items)towards the end of the meeting agenda. b) During the months of July and August, a Council meeting shall be held on the Wednesday of the week, in which the 15t" day falls between Sunday and Saturday. These meetings to commence at 9:00 a.m. with the Closed Session to commence immediately following the opening of the meeting. The public session (Open Session)shall reconvene immediately following Closed Session. Any unfinished Closed Session matters may be carried forward to the Closed Session Items (Unfinished Items)towards the end of the meeting agenda. c) During the month of December, meetings shall be held as follows: i) The meeting on the second Wednesday of the month to commence at 9:00 a.m. with Closed Session to commence immediately following the opening of the meeting. The public session (Open Session)shall reconvene immediately following Closed Session. Any unfinished Closed Session matters may be carried forward to the Closed Session Items (Unfinished Items) towards the end of the meeting agenda. ii) On the third Wednesday, a regular Council meeting may be dedicated to Recognition at a time confirmed with the Head of Council. iii) There shall be no meeting the fourth Wednesday of the month. Page 368 of 372 17.c) 2021-131 , A By-law to Amend By-law 2017-165 being to a By-law to G... d) In the absence of a scheduled closed session the public session (open session)shall commence at 9:00 a.m. That Item 3.2 i)shall be amended to read: i) Where a Regular meeting of Council is to be held at a time, day or place other than as set out in this Section, notice shall be provided pursuant to Section 2.0 as confirmed with the Head of Council. (i i) Section 4.3 Attendance That Section 4.3.1. Electronic Meeting Participation be replaced with the following: 4.3.1 Electronic Meeting Participation That while every effort shall be made by members to attend meetings physically in person, during the following circumstances members may participate remotely in a meeting to the extent and in the manner set out in this By-law: (a) It is not safe or possible to attend an in person meeting due to a natural weather event (inclement weather); (b) Health and safety restrictions as determined by the Chief Administrative Officer in consultation with the Head of Council; (c) Restrictions, guidelines or recommendations set out by the Simcoe Muskoka District Health Unit, the Ontario Provincial Police or the Province of Ontario; (d) The activation of the Emergency Control Group or a declared emergency by any level of government; (e) Illness or disability; (f) Need to care for a sick family member that makes in person attendance difficult; or (g) Trip/vacation that may make in person attendance difficult That Section 4.3.9 shall be replaced with the following: Any member of Council participating remotely shall notify the Clerk, via email, as soon as possible in advance of the meeting. h (iii) 15.0 Suspension/Amendment of Procedure That Section 15.0 b) Suspension/Amendment of Procedure be replaced with the following: b) No amendment or repeal of this By-law or any part thereof shall be considered at any meeting of the Council unless notice of proposed amendment or repeal has been provided in writing on a meeting agenda of Council. The waiving of this notice by the Council is prohibited. 2. This By-law shall take effect on the final passing thereof. By-law read a First, Second and Third time, and Passed this 8t" day of December, 2021. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, Yvonne Aubichon Page 369 of 372 17.d) 2021-132, Being a By-Law to Authorize the Use of Alternative Votin... The Corporation of the Township of Oro-Medonte By-Law No. 2021-132 Being a By-Law to Authorize the Use of Alternative Voting Method (Vote-By-Mail by Request) and Vote-Counting Equipment for the 2022 Municipal Election Whereas Section 42(1) of the Municipal Elections Act, 1996, as amended, provides that the Council of a municipality may, by by-law, authorize the use of an alternative voting method that does not require electors to attend a voting place in order to vote, and the use of voting and vote-counting equipment. And Whereas Section 42(2) of the Municipal Elections Act, 1996, as amended, provides that a by-law passed under Section 42(1) applies to a regular election if the by-law is passed on or before May 1 in the year of the election. And Whereas Section 42(5) of the Municipal Elections Act, 1996, as amended, provides that when a by-law authorizing the use of an alternative voting method is in effect, Section 43 (Advance Vote) applies only if the by-law so specifies. And Whereas Section 43 of the Municipal Elections Act, 1996, as amended, provides that the Clerk shall establish the dates, location and hours of advance votes. And Whereas Section 89 of the Municipal Elections Act, 1996, as amended, provides that a person is guilty of an offence if he or she attempts to do something described in Section 89. And Whereas the Council of The Corporation of the Township of Oro-Medonte approved, by Motion No. C211124-17, that the 2022 Municipal Election be conducted utilizing the alternative voting method of Vote-by-Mail on Request voting; that in addition to the alternative voting method of Vote-by-Mail on Request voting, paper ballots also be utilized with the use of vote-counting equipment for paper ballots. And Whereas the Council of The Corporation of the Township of Oro-Medonte deems it expedient to pass a by-law to authorize the use of an alternative voting method and vote-counting equipment. Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That in accordance with Section 42 of the Municipal Elections Act, 1996, as amended, the Council of The Corporation of the Township of Oro-Medonte hereby authorizes the use of an alternative voting method that does not require electors to attend a voting place in order to vote, and the use of vote- counting equipment to enable the 2022 Municipal Election to be conducted as outlined in Motion No.C211124-17. 2. That in accordance with Section 43 of the Municipal Elections Act, 1996, as amended, the Clerk establish advance votes for the 2022 Municipal Election; and 3. That this by-law shall come into force and take effect on the final passing thereof. By-Law Read a First, Second and Third time, and Passed this 8t" day of December, 2021. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, Yvonne Aubichon Page 370 of 372 17.e) 2021-133, A By-law to Delegate the Subdivision and Condominium App... The Corporation of the Township of Oro-Medonte By-Law No. 2021-133 A By-law to Delegate the Subdivision and Condominium Approval Authority and to Repeal By-law 2009-058 Whereas Section 51.2(2) of the Planning Act, R.S.O. 1990, c.P. 13, as amended provides for the delegation of all or any part of the authority to approve plans of subdivision and plans of condominium to a local municipality; And Whereas delegation under Section 51.2(2) of the Planning Act, R.S.O. 1990, c.P. 13, as amended, was provided by the County of Simcoe to the Township of Oro- Medonte on June 1, 2000; And Whereas delegation under Section 51.2(4) of the Planning Act, R.S.O. 1990, c.P. 13, as amended, provides for the delegation of all or any part of the authority to approve plans of subdivision to an appointed officer by by-law in the name of position; And Whereas delegation under Section 51.2(4)was provided to the Director, Development Services in accordance with By-law 2009-058; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the Director, Development Services of the Corporation of the Township of Oro-Medonte is hereby delegated all authority under Section 51 of the Planning Act, R.S.O. 1990,c.P. 13, as amended, to provide draft plan approval, final plan approval, and to execute final approval through the agreement and registration of plans of subdivision and plans of condominium. 2. That By-law 2009-058 is hereby repealed in its entirety. 3. This By-law shall take effect on the final passing thereof. By-law read a First, Second and Third time, and Passed this 8t" day of December, 2021. IF The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes '46f Clerk, Yvonne Aubichon Page 371 of 372 19.a) 2021-134, Being a by-law to confirm the proceedings of the Council... The Corporation of the Township of Oro-Medonte By-Law No. 2021-134 Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, December 8, 2021 Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By-Law, unless the municipality is specifically authorized to do otherwise; And Whereas The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By-Law; Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, December 8, 2021, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Land Tribunal is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. By-Law Read a First, Second and Third time, and Passed this 8t" day of December, 2021. 1% '%Ik The Corporation of the Township of Oro-Medonte IW Mayor, H.S. Hughes Clerk, Yvonne Aubichon Page 372 of 372