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11 10 2021 Council Agenda The Township of Oro-Medonte Council Meeting Agenda ft o Electronic Meeting 0;Township of Wednesday, November 10, 2021 9:00 a.m. - Closed Session Proud Hcritn,qe,Excrrf kk Funfre Open Session Immediately Following Closed Session Effective Tuesday, September 7, 2021 , all Township facilities will re-open to the public with safety measures in place including: mandatory masks/face coverings; COVID-19 health screening; and social distancing. Taking into consideration positive COVID-19 cases in Simcoe Muskoka and beyond, and contagious transmission of the COVID-19 Delta variant, whenever possible, residents and business owners are encouraged to utilize online and telephone services for Township related business. Input on agenda items are welcome and encouraged. The Township of Oro-Medonte has amended its Procedural By-law to allow for electronic participation at Council meetings during a declared emergency. Protocols have been established to advise how to participate in the public portions of these meetings. Please visit the following links for additional information: • Request for Open Forum or DS Committee Participation Form • Protocols for Public Participation Council and DS Committee All electronic Council meetings will be streamed live, where possible, on the Township YouTube Channel. Council Agendas will continue to be published on the Civic Web Meeting Agendas in advance of the meeting date in accordance with the Township's Procedural By-law. The Township of Oro-Medonte is committed to providing and maintaining a working environment that is based on respect for the dignity and rights of everyone within the organization and for those individuals visiting our organization. The Township of Oro-Medonte supports and fosters an environment that is safe, welcoming and respectful for all residents, visitors, members of Council and staff. Page 1. Call to Order - Moment of Reflection: Page 1 of 133 Council Meeting Agenda - November 10, 2021 The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri- Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing Update). 5. Minutes of Council and Committees: 5 - 66 a) Minutes of Joint Accessibility Advisory Committee meeting held on Thursday, October 14, 2021. 67 - 69 b) Minutes of Human Resources Committee meeting held on Wednesday, October 20, 2021. 70 - 81 c) Minutes of Council meeting held on Wednesday, October 27, 2021. 82 - 86 d) Minutes of Special Council meeting held on Friday, October 29, 2021 . 6. Recognition of Achievements: None. Page 2 of 133 Council Meeting Agenda - November 10, 2021 7. Public Meetings: None. 8. Deputations/Presentations: None. 9. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda. Refer to Procedural By-Law No. 2017-165 for additional information. 10. Reports of Municipal Officers for Action: 87 a) Memorandum dated November 10, 2021 from Shannon Johnson, Chief Financial Officer/Treasurer re: BBS Investments Inc. - Request for Exemption of Development Charges at 53 Jamieson Drive. 88 - 91 b) DS2021-171, Andria Leigh, Deputy CAO/Director, Development Services re: Source Water Protection - Appointment of Risk Management Officer/Inspector for Risk Management Services [Refer to Item 17c)]. 11. Reports of Municipal Officers for Information Only: a) Robin Dunn, CAO re: Update on COVID-19 Actions - Withdrawn. 12. Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. Provides an opportunity for the Township's representatives at the County of Simcoe, and the Council members appointed as the Township's representatives at the Township's Partners and Agencies, to deliver updates on the activities of the County of Simcoe and the Township's Partners and Agencies. 13. Announcements: 14. Consent Agenda: 92 a) Announcements of Interest to the Public: 1 . Township of Oro-Medonte, Administration Centre Closed, Thursday, November 11, 2021 , Remembrance Day. 93 - 96 b) Minutes of Barrie Public Library Board meeting held on Thursday, September 23, 2021. Staff Recommendation: Receive for Information Only. Page 3 of 133 Council Meeting Agenda - November 10, 2021 97 c) Correspondence dated October 25, 2021 re: Vasey Countrymen, Simcoe Rural Fastball League. Staff Recommendation: Receive for Information Only. 98 - 105 d) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, September 24, 2021. Staff Recommendation: Receive for Information Only. 15. Communications/Petitions: None. 16. Notice of Motions: None. 17. By-Laws: 106 - 123 a) 2021-109: Being a By-law to Declare Surplus and Authorize the Sale of Lands to the County of Simcoe and the Execution of Documents related thereto. 124 - 131 b) 2021-121: A By-law to Authorize the Execution of An Agreement Between The Corporation of the Township of Oro-Medonte and Shawn William Glassford and Tanya Kim Sampson and repeal By-law 2016-166. 132 c) 2021-122: A By-law to Appoint Risk Management Official(s) and Risk Management Inspector(s) for the purposes of the Clean Water Act, 2006 and to Repeal By-law 2018-07. 18. Closed Session Items (Unfinished Items): 19. Confirmation By-Law: 133 a) 2021-123: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, November 1, 2021. 20. Adjournment: a) Motion to Adjourn. Page 4 of 133 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... Report Accessibility Advisory Committee SCOUNTY OF Thursday, October 14, 2021 IMCOEM y^ Electronic Chair: Doug Mein r u Members Present: Councillor Barry Burton; Member Jan Dobson-Rose; Member Liz Grummett; Member Susan Hamer; Member Doug Mein; Township of Adjala- Tosorontio Councillor Ron O'Leary; and Township of Oro-Medonte Councillor Shawn Scott Members Absent: Member Fred Heyduk; Township of Springwater Councillor Anita Moore; and Township of Tay Councillor Sandy Talbot Staff Present: Jennifer Marshall, Deputy Clerk, Township of Springwater; Janette Teeter, Deputy Clerk, Township of Oro-Medonte; Ryan Anderson, Manager, Facilities and Parks, Township of Oro-Medonte; Dianne Gould-Brown, Clerk, Township of Adjala-Tosorontio; John Daly, County Clerk and Andrea Fay, Deputy Clerk; Jim McGinty, Manager, Maintenance and Facilities 1 . Call to Order The Chair called the meeting to order at 10:06 a.m. 2. Approval of Agenda Resolution AAC-19-21 Moved by: Township of Oro-Medonte Councillor Shawn Scott Seconded by: Simcoe County Councillor Barry Burton That the agenda for the October 14, 2021, meeting of the Joint Accessibility Advisory Committee, be approved. CARRIED 3. Disclosure of Pecuniary Interest There were no disclosures made. 4. Presentations and Delegations There were no items for this portion of the agenda. Page 5 of 133 Page 1 of 68 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... 5. Items of Reference 5 - 7 5.1. Workplan AAC 2021 Workplan 6. Consent Agenda There were no items for this portion of the agenda. 7. Matters for Consideration 9 - 15 7.1. AAC 2021-334 - 2022 Draft Work Plan AAC 2021-334 AAC 2021-334 Schedule 1 Recommendation AAC-20-21 Moved by: Township of Adjala-Tosorontio Councillor Ron O'Leary Seconded by: Township of Oro-Medonte Councillor Shawn Scott That Item AAC 2021-334, dated October 14, 2021, regarding the 2022 Work Plan and meeting dates for the Joint Accessibility Advisory Committee, be received; and That the 2022 Work Plan, attached as Schedule 1 to Item AAC 2021- 334, be approved. CARRIED County of Simcoe 17 - 19 1. AAC 2021-300 Sunset Manor Courtyard Accessible Walkway Funding AAC 2021-300 AAC 2021-300 Schedule 1 Recommendation AAC-21-21 Moved by: Township of Adjala-Tosorontio Councillor Ron O'Leary Seconded by: Simcoe County Councillor Barry Burton That Item AAC 2021-300, dated October 14, 2021, regarding accessible walkway to interior courtyard at Sunset Manor, be received; and Page 6 of 133 Page 2 of 68 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... That funds from the 2021 County of Simcoe Accessibility Improvements Budget be allocated towards the purchase and installation of the ramp, as generally outlined in Item AAC 2021-300. CARRIED Township of Springwater Township of Tay 21 - 27 1. Report No. CS-2021-73 Summary of Accessibility Facility Virtual Review (Tay Township Public Library Branches Victoria Harbour, Port McNicoll and Waubaushene) Report No. CS-2021-73 Recommendation AAC-22-21 Moved by: Member Liz Grummett Seconded by: Township of Oro-Medonte Councillor Shawn Scott That Staff Report No. CS-2021-73 Summary of Accessibility Facility Virtual Review (Tay Township Public Library Branches Victoria Harbour, Port McNicoll and Waubaushene) be received. CARRIED Township of Adjala-Tosorontio 29 - 42 1. Virtual Facility Review Virtual Facility Review - Township Office Facility Review Checklist - Updated November 2020 Recommendation AAC-23-21 Moved by: Township of Adjala-Tosorontio Councillor Ron O'Leary Seconded by: Member Jan Dobson-Rose That the Joint Accessibility Advisory Committee on behalf of the Township of Adjala-Tosorontio, receive a preliminary presentation dated October 14, 2021, from the Adjala-Tosorontio Clerk regarding the accessibility of their Administration Building to be further evaluated using the JAAC checklist as a guide. CARRIED Page 7 of 133 Page 3 of 68 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... Township of Oro-Medonte 43 - 68 1. Virtual Facility Review Virtual Facility Review - Administration Building Facility Review Checklist - Updated November 2020 Recommendation AAC-24-21 Moved by: Township of Oro-Medonte Councillor Shawn Scott Seconded by: Township of Adjala-Tosorontio Councillor Ron O'Leary That the Joint Accessibility Advisory Committee on behalf of the Township of Oro-Medonte, receive a preliminary presentation dated October 14, 2021, from Oro-Medonte staff regarding the accessibility of their Administration Building to be further evaluated using the JAAC checklist as a guide. CARRIED 8. Other Matters for Consideration There were no items for this portion of the agenda. 9. Confidential Matters for Consideration There were no items for this portion of the agenda. 10. Adjournment Resolution AAC-25-21 Moved by: Member Susan Hamer Seconded by: Simcoe County Councillor Barry Burton That the October 14, 2021 meeting of the Joint Accessibility Advisory Committee be adjourned at 11:08 a.m. CARRIED Page 8 of 133 Page 4 of 68 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... 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OF SIMCOCOUNTYEw To: Joint Accessibility Advisory Committee Agenda Section: Matters for Consideration Division: CAO,Warden, Clerk's and Archives Department: Clerk's Department Item Number: AAC-2021-334 Meeting Date: October 14, 2021 Subject: Draft 2022 Work Plan Recommendation That Item AAC 2021-334, dated October 14, 2021, regarding the 2022 Work Plan and meeting dates for the Joint Accessibility Advisory Committee, be received; and That subject to any modifications by the Joint Accessibility Advisory Committee,the 2022 Work Plan, attached as Schedule 1 to Item AAC 2021-334, be approved. Executive Summary Staff from the County of Simcoe, Township of Springwater, Township of Tay, Township of Adjala- Tosorontio and Township of Oro-Medonte (participating municipalities)have prepared a draft 2022 Work Plan for the Joint Accessibility Advisory Committee (JAAC)outlining objectives for the year. The Work Plan also includes proposed meeting dates for 2022 to ensure Committee reports appear before County and Township Councils in a timely manner Background/Analysis/Options The participating municipalities have Multi-Year Accessibility Plans that are being implemented and monitored for progress on an ongoing basis. Each participating municipality documents the progress made towards the achievement of accessibility initiatives by completing an annual status report. In conjunction with the annual status reports of the Multi-Year Accessibility Plans, a draft 2022 Work Plan for the JAAC has been prepared by County and Township staff and is attached as Schedule 1 to Item AAC 2021-334. This annual Work Plan outlines objectives for the JAAC,which will assist the participating municipalities in achieving its accessibility goals and compliance with legislation. Page 12 of 133 Page 9 of 68 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... October 14,2021 Joint Accessibility Advisory Committee -AAC 2021-334 Page 2 A number of the items on the proposed 2022 Work Plan are ongoing tasks and responsibilities of the JAAC, including accessibility planning, monitoring of legislation, and the promotion of accessibility through acknowledgement of significant events. In accordance with the JAAC's Terms of Reference, the Committee is an advisory body that reports to the Councils of the participating municipalities. To ensure the JAAC's reports appear before the five Councils in a timely manner and ensure the completion of Committee goals and tasks, it is recommended that the JAAC hold meetings, commencing at 10:00 a.m. on the following days: • January 20 • April 21 • July 21 and August 18—Facility Reviews • November 17 In accordance with the Committee's Terms of Reference, meetings are held on a quarterly basis, in accordance with an approved schedule, or on an as needed basis, at the call of the Chair or as directed by the Committee.Therefore,additional meetings may be scheduled if deemed necessary to complete Committee activities. In accordance with the Simcoe Muskoka District Health Unit's recommendation regarding council and committee meetings,all meetings will be held electronically for the duration of the COVID-19 pandemic or until deemed appropriate to meet in person. Once in person meetings are permitted, meetings will be held at the County of Simcoe's Administration Centre, unless agreed upon otherwise by the Committee. If required, the facility reviews scheduled for July and August will be done virtually. The Committee was able to successfully conduct virtual facility reviews in 2021. Staff are seeking approval of the Work Plan, subject to any modifications proposed by the JAAC. Financial and Resource Implications Members of the JAAC will be compensated in accordance with existing County policies and the JAAC's Terms of Reference. Relationship to Corporate Strategic Plan The County of Simcoe's initiatives regarding accessibility are linked to Strategic Direction E —A Culture of Workplace and Operational Excellence and Strategic Priority 1, which provides direction to continue to advance a workplace culture that, promotes efficiencies and effectiveness in fiscal management and service delivery. Accessibility initiatives are also linked to the 2019-2023 Multi-Year Accessibility Plan. The plan outlines the County's strategy to prevent and remove barriers and meet the requirements of accessibility legislation. Reference Documents There are no reference documents associated with this Item. Forte Imued Mamh 2020 Page 13 of 133 Page 10 of 68 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... October 14,2021 Joint Accessibility Advisory Committee -AAC 2021-334 Page 3 Attachments Schedule 1 —Draft 2022 Work Plan Prepared By Andrea Fay, Deputy Clerk Approvals Date John Daly, County Clerk, and Director of Statutory Services October 5,2021 Trevor Wilcox, General Manager, Corporate Performance October 7,2021 Mark Aitken, Chief Administrative Officer Forte Imued Mamh 2020 Page 14 of 133 Page 11 of 68 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... 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Ea) c E 00 CD U U 0- M M y LL Page 16 of 133 Page 14 of 68 5.8) Minutes of Joint Accessibility Advisory Committee meeting held On T. § It �k E E E E g / k O O O O O 2 � 0 E, 7 E E E 0 2 . . . 0 O O O O N '0 7 \ 0 M § 0 » $ 0 2 » I » \ 32 $ � a 5 > w > " :E a2 § 2 � o \ 22 � � \1 e • or ■ [ � 0 \ / - • � � a) k � a — § o ff 0 Cr k k E E k Cr 2 Cr $■ o E ' § 2 t 7 2 R@ a & v _§ « § 'D r- K k 0 M S § 2 $ § 0 ) 0 § 2 § a) o E § 2 a \ � § oo . o � . � © �— U) So (6 % EI � � Ss � st � 5 - C 2 � EKCD CL75 § � � ig « © ■ « � 2 0 � o W _ o — a) <'O < � � em : < RU < M ° < 2 � j� � w w ■ jW aU § R r ° !E �� rS ■ 0 - k $ \ k 5E > o � � > 2 r 2 c68 E- "0w AO) 2 § 0 '0,M '0' '0 k k C a) e » ` C C � � MCa)r 2 M2 ° 0 » M » § » 2 0 � Ea � � � � E0 : E � » & E � £ J $ � EQ ( ¢ E : » 2 / k k � o / k 22 CD / k E k § 0 2 kk E � � a) $ I o t 2 % CL k r 5 » G § ) Mk 3 � � 3 Page17 0 133 Page15 0 68 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... SI COUNTY OF MCOEw^S z Aft To: Joint Accessibility Advisory Committee Agenda Section: Matters for Consideration Division: Corporate Performance Department: Procurement, Fleet and Property Item Number: AAC-2021-300 Meeting Date: October 14, 2021 Subject: Sunset Manor—Accessible Walkway Funding Recommendation That Item AAC 2021-300, dated October 14, 2021, regarding accessible walkway to interior courtyard at Sunset Manor, be received; and That funds from the 2021 County of Simcoe Accessibility Improvements Budget be allocated towards the purchase and installation of the ramp,as generally outlined in Item AAC 2021-300. Executive Summary Sunset Manor has an interior courtyard that was recently refurbished for residents to utilize. There is barrier free access to the courtyard however, one of the manor's resident home areas did not have direct barrier free access requiring a large concrete sidewalk and new secure door with barrier operator to be installed. Staff are seeking approval from the Committee to utilize the 2021 Accessibility Improvements Budget of$25K towards the cost of the barrier free features added to the Sunset Manor Courtyard. Background/Analysis/Options Sunset Manor has an interior courtyard that was recently refurbished with barrier free concrete walking paths for residents, replacing aged and uneven uni-lock. Residents use the courtyard for rest and relaxation,walking and visiting. A photo of the courtyard is attached as Schedule 1. There is barrier free access to the courtyard however, one of the manor's resident home areas did not have direct barrier free access requiring a large concrete sidewalk and new secure door with barrier operator to be installed. Once the new features are in place all residents will have barrier free access to the new courtyard. The project cost is$50K plus applicable taxes. Page 18 of 133 Page 17 of 68 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... October 14,2021 Joint Accessibility Advisory Committee-AAC 2021-300 Page 2 Staff are seeking approval from the Committee to utilize the 2021 Accessibility Improvements Budget of$25K to offset the costs to Long Term Care for this barrier free feature added to the Sunset Manor Courtyard. Financial and Resource Implications The approved 2021 budget for the Procurement, Fleet and Property department contains$25,000 for accessibility improvements initiatives. Relationship to Corporate Strategic Plan Operational Excellence Reference Documents There are no reference documents associated with this Item. Attachments Schedule 1 —Photo of the Sunset Manor Courtyard Prepared By Dawn Hipwell, Director, Procurement, Fleet and Property Sherry Bell,Administrator, Sunset Manor Approvals Date Trevor Wilcox, General Manager, Corporate Performance October 7, 2021 Page 19 of 133 Page 18 of 68 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... Schedule 1 Joint Accessibility Advisory Committee AAC 2021-300 Page 1 of 1 Nor m T Page 20 of 133 Page 19 of 68 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... ®� STAFF REPORT To: Joint Accessibility Advisory Committee Agenda Section: Matters for Consideration Department/Function: Corporate Services Staff Report No.: CS-2021-73 Meeting Date: October 14, 2021 Report Title: Summary of Accessibility Facility Virtual Review (Tay Township Public Library Branches Victoria Harbour, Port McNicoll and Waubaushene) RECOMMENDATION: That Staff Report No. CS-2021-73 Summary of Accessibility Facility Virtual Review (Tay Township Public Library Branches Victoria Harbour, Port McNicoll and Waubaushene) be received. INTRODUCTION/BACKGROUND: The mandate of the Joint Accessibility Advisory Committee (JAAC), as outlined in the Committee's terms of reference includes the following: • Advise on opportunities with respect to the identification and removal of barriers to persons with disabilities at facilities owned or operated by the municipalities • Advise on ways to improve opportunities for persons with disabilities with respect to programs and services offered by the municipalities. In order to assist the County and Townships with identification of barriers and advise on ways to improve access to services, programs and facilities by persons with disabilities the JAAC's annual work plan provides that the committee conduct facility review of County and Township owned facilities. Manager of Parks, Recreation and Facility Services contacted the County of Simcoe, Clerk's Department, for assistance on the process to have the JAAC conduct a facility review of the Tay Township Public Libraries. County of Simcoe Deputy Clerk, Andrea Fay, advised that the process will be altered to adhere to COVID-19 restrictions and that the JAAC envisions a virtual tour of each facility. As this will be the first virtual tour of a facility carried out by the JAAC the key is to provide the Committee with enough Joint Accessibility Advisory Committee 1 October 14,2021 Report No.GGF-2021-73 Page 21 of 133 Page 21 of 68 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... pictures detailing the various locations so they can provide helpful feedback to staff when completing the facility review checklist. The Deputy Clerk provided a copy of the Accessibility Facility Review Checklist to assist staff when determining areas that need to be highlighted. The ]AAC agreed to conduct a virtual facility review of Tay Township Public Library branch Victoria Harbour, Port McNicoll and Waubaushene on August 19, 2021. The Accessibility Review Checklist along with a slide presentation of the branches was completed by Heather Delong, Interim Acting Library CEO. During the ]AAC meeting the committee, along with the Interim Acting Library CEO, reviewed the slides highlighting some of the existing accessibility features, as well as areas where improvements could be made to assist person with disabilities. Concluding the meeting the ]AAC directed the Township Clerk to prepare a report outlining the findings of the review for the next ]AAC meeting; October 14th. It was recommended that the report highlight three essential accessibility features identified as priority for each facility. ANALYSIS• With the age of the library facilities overall, the ]AAC was impressed with the accessibility features currently in place. The ]AAC Chair, Doug Mein, commented that buildings of this age are challenging to retrofit. The following charts provide a summary of the findings during the meeting: Facility Name: J&M Young Branch, 715 Fourth Street, Port McNicoll Branch has 2 floors, and is 4249 square feet. Access to lower floor via stairwell. Community room (renovated 2018) at the rear of the lower floor is fully accessible, via rear door at ground level. Findings: Accessible Approach and Staff Comments/Actions Entrance Equitable Use • Is there an accessible route • No direct access from the from the street that is the street same for everyone? • Rear upper floor entrance door not accessible • Are sidewalks level? • Slight grade upwards from the parking lot to the main entrance • Front exterior entryway doesn't meet current standards (ramp too steep) Joint Accessibility Advisory Committee 2 October 14,2021 Report No.GGF-2021-73 Page 22 of 133 Page 22 of 68 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... Flexible Use • If there is a ramp, are there • Ramp leading to main entrance also stairs that are designed not to current accessibility according to Ontario Building standards Code requirements? Low Physical Effort • Can all people easily use both • Ground floor exterior door is inside and outside doors? the only fully accessible door, other exterior doors open and swing easily. • Inside fire separation doors can be heavy to open and move, these are propped open during the library operating hours Size and Space for Approach and Use • Is there a designated service • No animal relief area? Findings: Access to Goods, Services, Staff Comments/Actions Programs and Activities Equitable Use • Is there space near the • No indoor space to park entrance for customers to park scooters just outdoors scooters? • Is the flooring non-slip and • Majority of the main floor is non-shiny carpeted, lower level community room tile(non- shin Flexible Use • Does the interior route • No provide choices to users? (For example, if there is an elevator or escalator, are there also stairs designed according to Ontario Building Code requirements?) • No • Can daily users adjust temperature controls in their local area? Simple and Intuitive Use • If there is more than one floor, • No is there a consistent layout? Joint Accessibility Advisory Committee 3 October 14,2021 Report No.GGF-2021-73 Page 23 of 133 Page 23 of 68 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... Perceptible Information • Are emergency alarms visible • Fire does not have a visible to people who have hearing alarm loss? • Is there a designated • No medication administration site with a sink for hand washing? Size and Space for Approach and Use • Can people using wheelchairs, • It can depend on the assistive scooters, walkers and strollers device being used. Strollers, enter and exit easily? walkers and most wheelchairs. Scooters can be too large for the space Findings: Usability of Restrooms Staff Comments/Actions Equitable Use • Is a restroom with accessible • No features located as conveniently as other restrooms? Low Physical Effort • If there are multiple floors, is • Lower floor has the only fully an accessible restroom on each accessible restroom floor? • Does the route to the restroom Not currently minimize wasted effort? Facility Name: Theo and Elaine Bernard Branch, 145 Albert Street, Victoria Harbour 1876 square feet, renovated in 2008 Single floor, no interior stairs or chan es in level. Findings: Accessible Approach and Staff Comments/Actions Entrance Tolerance for Error • Is the path of travel free of • No danger from cars? Low Physical Effort • Can all people easily use both • Outside door and entrance door inside and outside doors? - yes, inside door is not powered Size and Space for Approach and Use • Is there a designated service • No animal relief area? Findings: Access to Goods, Services, Staff Comments/Actions Programs and Activities Equitable Use • Is the flooring non-slip and Entryway/foyer, hallway and non-shiny? restrooms are tile, non-shiny. Rest is carpeted Joint Accessibility Advisory Committee 4 October 14,2021 Report No.GGF-2021-73 Page 24 of 133 Page 24 of 68 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... Flexible Use • Can daily users adjust • No temperature controls in their local area? Perceptible Information • Are emergency alarms visible • Fire alarm is not visible to people who have hearing loss? • Are emergency maps or exits • No accessible for all people? • Is there a designated • No medication administration site with a sink for handwashin ? Facility Name: Waubaushene Branch, 11 Thiffault Street, Waubaushene 1657 square feet Single floor, no interior steps or chan es in level. Findings: Accessible Approach and Staff Comments/Actions Entrance Flexible Use • Is there more than one way to • No enter the building? Tolerance for Error • Is there shelter at the entrance • No for use in bad weather? Low Physical Effort • Can all people easily use both • No inside and outside doors? Size and Space for Approach and Use • Is there a designated service • No animal relief area? Findings: Access to Goods, Services, Staff Comments/Actions Programs and Activities Equitable Use • Is there quiet space available • No for discussions, if required? • Is there space near the • Outside only entrance for customers to park scooters? • Is the flooring non-slip and • Entryway and restroom is tile, non-shiny? non-shiny. Rest is carpeting • Are accessible features built • No into the overall design scheme? Flexible Use • Can daily users adjust • No temperature controls in their local area? Joint Accessibility Advisory Committee 5 October 14,2021 Report No.GGF-2021-73 Page 25 of 133 Page 25 of 68 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... Perceptible Information • Is there a designated • No medication administration site with a sink for handwashin ? Size and Space for Approach and Use • Can people using wheelchairs, • No scooters, walkers and strollers enter and exit easily? Findings: Usability of Restrooms Staff Comments/Actions Equitable Use • Is a restroom with accessible • No features located as conveniently as other restrooms? Low Physical Effort • Are there grab bars in the • No accessible toilet stall? Size and Space for Approach and Use • Is the space free of obstacles • No that interfere with use (trash receptacles, supply storage)? The Interim Acting Library CEO provided a verbal report of the virtual facility tours conducted by the JAAC during the Tay Township Public Library Board meeting September 21, 2021. During the meeting the Board directed the Interim Acting Library CEO to identify two priority accessibility features that would notably improve access to the library services, programs and facilities by persons with disabilities. The Interim Acting Library CEO recommended the following accessibility features as top priority for consideration: Port McNicoll Branch 1. Front entry, exterior access. Concrete ramp to main entry door does not meet required slope under AODA 2. Front entry door - power doors Victoria Harbour Branch 1. Rear Exit - replace concrete pad and steps with proper size pad and ramp to ground - this could be a shared upgrade between the Township and Library, as the exit is used for the Community room as well? 2. Add accessibility features to existing interior - upgrade interior door handles, grab bars, flexible seating, etc. Waubaushene Branch 1. Main entryway, will require moving the doorway itself, and the installation of power (AODA standard) doors 2. Add accessibility features to existing interior - upgrade interior door handles, grab bars, flexible seating, etc. Joint Accessibility Advisory Committee 6 October 14,2021 Report No.GGF-2021-73 Page 26 of 133 Page 26 of 68 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... FINANCIAL/BUDGET IMPACT: Costs associated with enhancing accessibility as per the identified improvements may be added to the Long Term Plan as approved and subject to approved budgets. Staff will continue to research grant funding opportunities for building funds to enhance accessibility features at all three library branches. STRATEGIC PLAN: Tay Active - Other Maintaining Township facilities in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) to identify, remove and prevent barriers for people with disabilities. It is essential that the municipality provide Township facilities that are more accessible, this approach will ensure people with disabilities can participate more actively in our community. CONCLUSION: Following the JAAC meeting, August 19th, staff was directed to prepare a report for the October 14th JAAC meeting outlining the findings of the virtual facility tours. Prepared By: Date: September 24, 2021 Cyndi Bonneville Municipal Clerk Heather Delong Interim Acting Library CEO Recommended By: Date: October 4, 2021 Heather Delong Interim Acting Library CEO Joint Accessibility Advisory Committee 7 October 14,2021 Report No.GGF-2021-73 Page 27 of 133 Page 27 of 68 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... . 0 • PEI � c •> a, Q U U '- O 'U o LL O cqe cqd o CL U U Q Page PW AB 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... v .o .> L v M +_ fu p p o o w w UN C i � Q D N U N Q H M X L W N Q u r LU LL cn a H JO V) Q Q W • • • • • • • U C - f0 L C z Q" 11 }J P� i Page 9;A6 AB 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... t U N v 0 .0 p Q i + N M Q G� •> > E i vs a Qj 4-j w aj O N � p O N v M v v N +O ai+ v � N ai 0. of i �X Uw to N N N V W U- (n a (n M as AL IF �r o r . ! -- - ^ ^1+ Page P9gAq AB 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... t U M N � O N O Q E � +, Q o E o � ° o 0 N v W w aj a) N —U M N a N 0 -0 v N v Q C QJ C N .X U N N aX EM Cr N Vf W LL (n JO (n M own o o - Page Pad A AB 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... County of Simcoe/Township of Springwater/Township of Tay Township of Oro-Medonte/Township of Adjala-Tosorontio Accessibility Facility Review Checklist Facility Name: Facility Address: Date of Review: Completed By: Accessible Approach and Entrance Equitable Use ❑ Is there an accessible route from the street that is the same for everyone? ❑ Is the accessible route from parking the same for all users? ❑ Is the main entrance the same for all users? ❑ Is the design appealing, with accessibility well-integrated into the design? ❑ Are sidewalks level? ❑ If there is curb cuts, are they clearly marked in yellow? Flexible Use ❑ Is there more than one way to enter the building? ❑ If there is a ramp, are there also stairs that are designed according to Ontario Building Code requirements? Simple and Intuitive Use ❑ Is the route to the building easy to find and use? ❑ Is the entrance easy to find? ❑ Can you see vertical transportation options, such as elevators, from the entrance? ❑ Are vertical transportation options clearly marked with directional signage? Updated: November 2020 Page 1 of 10 Page 32 of 133 Page 33 of 68 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... Perceptible Information ❑ Is there exterior signage, and is it usable by all people? ❑ Is good lighting available? ❑ Is the building directory easy to find, if applicable? Tolerance for Error ❑ Is the path of travel free of danger from cars? ❑ Does the path avoid unexpected level changes? ❑ Is there shelter at the entrance for use in bad weather? Low Physical Effort ❑ Are the routes to entrances efficient, minimizing wasted effort? ❑ Can all people easily use both inside and outside doors? Size and Space for Approach and Use ❑ Can outside building areas be used by all people? ❑ Is there room to exit a vehicle, if using an assistive device such as a scooter or wheelchair or if carrying large packages? ❑ Is accessible parking spaces clearly identified with appropriate signage? ❑ Is the parking lot pavement smooth and level,without major cracks and bumps? ❑ Is there a designated service animal relief area? Comments: Updated: November 2020 Page 2 of 10 Page 33 of 133 Page 34 of 68 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... Access to Goods. Services. Programs, and Activities Equitable Use ❑ Is the same, accessible route to the lobby and throughout the building available to everyone? ❑ Can all public spaces be used by everyone? ❑ Can seating be used by everyone? ❑ Does seating contrast with walls, floors and surrounding area? ❑ Are glass doors or large windows clearly labelled? ❑ Is there quiet space available for discussions, if required? ❑ Is there space near the entrance for customers to park scooters? ❑ Are floor mats placed where necessary and well secured? ❑ Do stairways have sturdy handrails? ❑ Are stairs safe and wide enough? ❑ Are the colours of doors and/or doorframes in hallways contrast with the colours of the walls? ❑ Is the flooring non-slip and non-shiny? ❑ Are hallways wide enough for walkers or wheelchairs? ❑ Can the entrance to each space be accessed by everyone? ❑ Can everyone make use of tables, counters, and controls? ❑ Is the design appealing to all users? ❑ Is the air quality satisfactory for all users? ❑ Are accessible features built into the overall design scheme? Flexible Use ❑ Does the interior route provide choices to users? (For example, if there is an elevator or escalator, are there also stairs designed according to Ontario Building Code requirements?) ❑ Are seating options varied (mix of heights, movable)? ❑ Can daily users adjust temperature controls in their local area? Updated: November 2020 Page 3 of 10 Page 34 of 133 Page 35 of 68 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... Simple and Intuitive Use ❑ If there is more than one floor, is there a consistent layout? ❑ Are routes through the building easy to find? ❑ Are elevators and other key areas visible or clearly marked? ❑ Does signage address a wide range of literacy skills? Perceptible Information ❑ Does the building information system use a mix of symbols, print, and/or tactile methods to present vital information? ❑ Do all rooms have signage in accessible formats with good contrast? ❑ Is the signage readable under a range of conditions? ❑ Are building acoustics designed for effective communication? ❑ Is there background music? If so, is it low enough in volume so customers can hear conversations clearly? ❑ Is good lighting available? ❑ Are emergency alarms visible to people who have hearing loss? ❑ Are emergency maps or exits accessible for all people? ❑ Is there a designated medication administration site with a sink for handwashing? Tolerance for Error ❑ Are hazardous elements eliminated, isolated or shielded? This includes: • Staircases (especially the undersides)? • Hanging signs or structural elements? • Access to dangerous areas? ❑ Is the route efficient, minimizing wasted effort? ❑ Are there places to sit and rest along long corridors? Are there railings? ❑ Can doors and windows be opened easily? Updated: November 2020 Page 4 of 10 Page 35 of 133 Page 36 of 68 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... Size and Space for Approach and Use ❑ Can people using wheelchairs, scooters,walkers and strollers enter and exit easily? ❑ Within each area, is there a clear line of sight to important elements for any seated or standing user? ❑ Can all components be used by people of different heights? ❑ Can all controls be reached and used by people with varied abilities? ❑ Is there adequate space to use equipment (walkers, strollers, etc.)? Comments: Updated: November 2020 Page 5 of 10 Page 36 of 133 Page 37 of 68 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... Usability of Restrooms Equitable Use ❑ Is a restroom with accessible features located as conveniently as other restrooms? ❑ Is the accessible design appealing to all users? ❑ Are accessible features built into the design? ❑ Is the air quality satisfactory for users (well vented, limited scented products, etc.)? Flexible Use ❑ Is there a family restroom that parents with children and others needing help can use? Simple and Intuitive Use ❑ Is the route to the restroom easy to find and use? ❑ Is the entrance easy to find? ❑ Are the soap dispensers and faucets well placed and easy to use? Perceptible Information ❑ Is the restroom signage usable by people with low or no vision or limited literacy (including pictograms)? ❑ Is good lighting available? Tolerance for Error ❑ Have tripping hazards been eliminated? ❑ Are all fixtures free from objects that block and limit their use? ❑ Are heated pipes shielded to prevent burns? ❑ Can toilet stall doors be closed and locked with limited manual dexterity? Updated: November 2020 Page 6 of 10 Page 37 of 133 Page 38 of 68 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... ❑ Can people with children and using equipment easily get in and out of the stall? Low Physical Effort ❑ If there are multiple floors, is an accessible restroom on each floor? ❑ Does the route to the restroom minimize wasted effort? ❑ Can the door be opened with ease by people with limited strength? ❑ Can all controls be operated with ease by people with limited strength? ❑ Are there grab bars in the accessible toilet stall? Size and Space for Approach and Use ❑ Can the features be used by people of different heights? ❑ Does the stall door provide room to enter and exit if using any equipment, or carrying packages, luggage, etc.? ❑ Is there room for a helper or parent in the toilet stall? ❑ Is the space free of obstacles that interfere with use (trash receptacles, supply storage)? Comments: Updated: November 2020 Page 7 of 10 Page 38 of 133 Page 39 of 68 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... Additional Access Equitable Use ❑ Are drinking fountains reachable by children, people of various heights, and seated individuals? ❑ Are accessible features built into the design? Flexible Use ❑ Are public telephones useable by people at different heights? Simple and Intuitive Use ❑ Are drinking fountains and public telephones readily found? Perceptible Information ❑ Is signage provided in legible fonts and pictograms? ❑ Is good lighting available? ❑ Does the acoustic environment allow for effective telephone use? Tolerance for Error ❑ Does the position of drinking fountains, telephones, etc. avoid hazards? ❑ Are protruding objects shielded? ❑ Does the location of public telephones assure some level of privacy? Low Physical Effort ❑ Are the fountains, telephones, etc. easy to use by people of various heights? ❑ Are there places to sit while using the public telephones? Updated: November 2020 Page 8 of 10 Page 39 of 133 Page 40 of 68 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... Size and Space for Approach and Use ❑ Does the placement of the fountains, telephones, etc. allow for use by a person using any equipment? Comments: Additional Comments and Notes: Updated: November 2020 Page 9 of 10 Page 40 of 133 Page 41 of 68 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... Note: These questions were adopted from the Accessibility Directorate of Ontario's Guide "Making Accessibility Happen: Your Guide to Serving on a Municipal Accessibility Advisory Committee" and the Principles of Universal Design by the Global Universal Design Educator's Network(GUDEN). The seven principles of universal design are described below: 1. Equitable Use The design can be used by people with diverse abilities. 2. Flexible Use The design accommodates a wide range of individual preferences and abilities. 3. Simple and Intuitive Use The design is easy to understand, regardless of the user's experience; knowledge, language skills or level of concentration. 4. Perceptible Information The design communicates necessary information effectively to the user regardless of other conditions or the user's abilities. 5. Tolerance For Error The design minimizes hazards and the adverse effects of accidental or unintended actions. 6. Low Physical Effort The design can be used efficiently and comfortably with a minimum of fatigue. 7. Size and Space for Approach and Use Appropriate size and space is provided for approach, reach, manipulation, and use regardless of user's body size, posture or mobility. Updated: November 2020 Page 10 of 10 Page 41 of 133 Page 42 of 68 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... a� O +, 41 O V � I (� W oOr- O V wz O ,� J w o 4- +.� ►-" F a � oz •� C .� H A C 0 3aU a Page A;PU AB 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... L E E a� �' � H � N CO N N 3 � o 'U 3 aU tM 4-1 a on --- - - E O c E N X O 0 Ua� a CU � .' ` wab0U m O 30 0 � c w °' o c U _ a� O 4-, � U �� ° CIOaw; W C � } r laa C C • CU a..+ L � L N 4-J .� U ns LA on N L U a .f � N � f� E � U 3 C L to C 0 4-J ... O 'x on 0 -- 0 E � L N on N � 3cEu H }' co co co Page 0. PPU AB 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... 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N4-J � °' E 3 ° 4-J ocdaCa� 4-J ° 3 .6 1 � N (Uay N o - U U N }+ C U O p Page AB 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... County of Simcoe/Township of Springwater/Township of Tay Township of Oro-Medonte/Township of Adjala-Tosorontio Accessibility Facility Review Checklist Facility Name: Facility Address: Date of Review: Completed By: Accessible Approach and Entrance Equitable Use ❑ Is there an accessible route from the street that is the same for everyone? ❑ Is the accessible route from parking the same for all users? ❑ Is the main entrance the same for all users? ❑ Is the design appealing, with accessibility well-integrated into the design? ❑ Are sidewalks level? ❑ If there is curb cuts, are they clearly marked in yellow? Flexible Use ❑ Is there more than one way to enter the building? ❑ If there is a ramp, are there also stairs that are designed according to Ontario Building Code requirements? Simple and Intuitive Use ❑ Is the route to the building easy to find and use? ❑ Is the entrance easy to find? ❑ Can you see vertical transportation options, such as elevators, from the entrance? ❑ Are vertical transportation options clearly marked with directional signage? Updated: November 2020 Page 1 of 10 Page 57 of 133 Page 59 of 68 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... Perceptible Information ❑ Is there exterior signage, and is it usable by all people? ❑ Is good lighting available? ❑ Is the building directory easy to find, if applicable? Tolerance for Error ❑ Is the path of travel free of danger from cars? ❑ Does the path avoid unexpected level changes? ❑ Is there shelter at the entrance for use in bad weather? Low Physical Effort ❑ Are the routes to entrances efficient, minimizing wasted effort? ❑ Can all people easily use both inside and outside doors? Size and Space for Approach and Use ❑ Can outside building areas be used by all people? ❑ Is there room to exit a vehicle, if using an assistive device such as a scooter or wheelchair or if carrying large packages? ❑ Is accessible parking spaces clearly identified with appropriate signage? ❑ Is the parking lot pavement smooth and level,without major cracks and bumps? ❑ Is there a designated service animal relief area? Comments: Updated: November 2020 Page 2 of 10 Page 58 of 133 Page 60 of 68 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... Access to Goods. Services. Programs, and Activities Equitable Use ❑ Is the same, accessible route to the lobby and throughout the building available to everyone? ❑ Can all public spaces be used by everyone? ❑ Can seating be used by everyone? ❑ Does seating contrast with walls, floors and surrounding area? ❑ Are glass doors or large windows clearly labelled? ❑ Is there quiet space available for discussions, if required? ❑ Is there space near the entrance for customers to park scooters? ❑ Are floor mats placed where necessary and well secured? ❑ Do stairways have sturdy handrails? ❑ Are stairs safe and wide enough? ❑ Are the colours of doors and/or doorframes in hallways contrast with the colours of the walls? ❑ Is the flooring non-slip and non-shiny? ❑ Are hallways wide enough for walkers or wheelchairs? ❑ Can the entrance to each space be accessed by everyone? ❑ Can everyone make use of tables, counters, and controls? ❑ Is the design appealing to all users? ❑ Is the air quality satisfactory for all users? ❑ Are accessible features built into the overall design scheme? Flexible Use ❑ Does the interior route provide choices to users? (For example, if there is an elevator or escalator, are there also stairs designed according to Ontario Building Code requirements?) ❑ Are seating options varied (mix of heights, movable)? ❑ Can daily users adjust temperature controls in their local area? Updated: November 2020 Page 3 of 10 Page 59 of 133 Page 61 of 68 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... Simple and Intuitive Use ❑ If there is more than one floor, is there a consistent layout? ❑ Are routes through the building easy to find? ❑ Are elevators and other key areas visible or clearly marked? ❑ Does signage address a wide range of literacy skills? Perceptible Information ❑ Does the building information system use a mix of symbols, print, and/or tactile methods to present vital information? ❑ Do all rooms have signage in accessible formats with good contrast? ❑ Is the signage readable under a range of conditions? ❑ Are building acoustics designed for effective communication? ❑ Is there background music? If so, is it low enough in volume so customers can hear conversations clearly? ❑ Is good lighting available? ❑ Are emergency alarms visible to people who have hearing loss? ❑ Are emergency maps or exits accessible for all people? ❑ Is there a designated medication administration site with a sink for handwashing? Tolerance for Error ❑ Are hazardous elements eliminated, isolated or shielded? This includes: • Staircases (especially the undersides)? • Hanging signs or structural elements? • Access to dangerous areas? ❑ Is the route efficient, minimizing wasted effort? ❑ Are there places to sit and rest along long corridors? Are there railings? ❑ Can doors and windows be opened easily? Updated: November 2020 Page 4 of 10 Page 60 of 133 Page 62 of 68 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... Size and Space for Approach and Use ❑ Can people using wheelchairs, scooters,walkers and strollers enter and exit easily? ❑ Within each area, is there a clear line of sight to important elements for any seated or standing user? ❑ Can all components be used by people of different heights? ❑ Can all controls be reached and used by people with varied abilities? ❑ Is there adequate space to use equipment (walkers, strollers, etc.)? Comments: Updated: November 2020 Page 5 of 10 Page 61 of 133 Page 63 of 68 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... Usability of Restrooms Equitable Use ❑ Is a restroom with accessible features located as conveniently as other restrooms? ❑ Is the accessible design appealing to all users? ❑ Are accessible features built into the design? ❑ Is the air quality satisfactory for users (well vented, limited scented products, etc.)? Flexible Use ❑ Is there a family restroom that parents with children and others needing help can use? Simple and Intuitive Use ❑ Is the route to the restroom easy to find and use? ❑ Is the entrance easy to find? ❑ Are the soap dispensers and faucets well placed and easy to use? Perceptible Information ❑ Is the restroom signage usable by people with low or no vision or limited literacy (including pictograms)? ❑ Is good lighting available? Tolerance for Error ❑ Have tripping hazards been eliminated? ❑ Are all fixtures free from objects that block and limit their use? ❑ Are heated pipes shielded to prevent burns? ❑ Can toilet stall doors be closed and locked with limited manual dexterity? Updated: November 2020 Page 6 of 10 Page 62 of 133 Page 64 of 68 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... ❑ Can people with children and using equipment easily get in and out of the stall? Low Physical Effort ❑ If there are multiple floors, is an accessible restroom on each floor? ❑ Does the route to the restroom minimize wasted effort? ❑ Can the door be opened with ease by people with limited strength? ❑ Can all controls be operated with ease by people with limited strength? ❑ Are there grab bars in the accessible toilet stall? Size and Space for Approach and Use ❑ Can the features be used by people of different heights? ❑ Does the stall door provide room to enter and exit if using any equipment, or carrying packages, luggage, etc.? ❑ Is there room for a helper or parent in the toilet stall? ❑ Is the space free of obstacles that interfere with use (trash receptacles, supply storage)? Comments: Updated: November 2020 Page 7 of 10 Page 63 of 133 Page 65 of 68 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... Additional Access Equitable Use ❑ Are drinking fountains reachable by children, people of various heights, and seated individuals? ❑ Are accessible features built into the design? Flexible Use ❑ Are public telephones useable by people at different heights? Simple and Intuitive Use ❑ Are drinking fountains and public telephones readily found? Perceptible Information ❑ Is signage provided in legible fonts and pictograms? ❑ Is good lighting available? ❑ Does the acoustic environment allow for effective telephone use? Tolerance for Error ❑ Does the position of drinking fountains, telephones, etc. avoid hazards? ❑ Are protruding objects shielded? ❑ Does the location of public telephones assure some level of privacy? Low Physical Effort ❑ Are the fountains, telephones, etc. easy to use by people of various heights? ❑ Are there places to sit while using the public telephones? Updated: November 2020 Page 8 of 10 Page 64 of 133 Page 66 of 68 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... Size and Space for Approach and Use ❑ Does the placement of the fountains, telephones, etc. allow for use by a person using any equipment? Comments: Additional Comments and Notes: Updated: November 2020 Page 9 of 10 Page 65 of 133 Page 67 of 68 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... Note: These questions were adopted from the Accessibility Directorate of Ontario's Guide "Making Accessibility Happen: Your Guide to Serving on a Municipal Accessibility Advisory Committee" and the Principles of Universal Design by the Global Universal Design Educator's Network(GUDEN). The seven principles of universal design are described below: 1. Equitable Use The design can be used by people with diverse abilities. 2. Flexible Use The design accommodates a wide range of individual preferences and abilities. 3. Simple and Intuitive Use The design is easy to understand, regardless of the user's experience; knowledge, language skills or level of concentration. 4. Perceptible Information The design communicates necessary information effectively to the user regardless of other conditions or the user's abilities. 5. Tolerance For Error The design minimizes hazards and the adverse effects of accidental or unintended actions. 6. Low Physical Effort The design can be used efficiently and comfortably with a minimum of fatigue. 7. Size and Space for Approach and Use Appropriate size and space is provided for approach, reach, manipulation, and use regardless of user's body size, posture or mobility. Updated: November 2020 Page 10 of 10 Page 66 of 133 Page 68 of 68 5.b) Minutes of Human Resources Committee meeting held on Wednesday, Oct... The Township of Oro-Medonte Human Resources Committee T°,�nsh�p°f te Council Chambers / Robinson Room Proud Heritage,Exciting Future Wednesday, October 20, 2021 9:34 a.m. 2018-2022 Council Present: Mayor H.S. Hughes (arrived @ 9:40 a.m.) Councillor Veitch (left @ 11:40 a.m.) Councillor Scott (Chair) 4000 Staff: Robin Dunn, CAO/Acting Clerk; Andria Leigh, Deputy CAO/Director, Development Services (left at 10:15 a.m.); Donna Hewitt, Director, Corporate Services; Tamara Obee, Director, Human Resources. 1. Call to Order by Chair Councillor Scott, Chair, assumed the Chair and called the meeting to order. 2. Agenda Approval: a) Motion to Approve the Agenda. Motion No. HRC211020-1 I. 'Nth" Moved by Veitch, Seconded by Scott It is recommended that the agenda for the Human Resources Committee meeting of Wednesday, October 20, 2021 be received and approved. Carried. 3. Disclosure of Pecuniary Interest: None declared. Page 1 of 3 Page 67 of 133 5.b) Minutes of Human Resources Committee meeting held on Wednesday, Oct... Human Resources Committee Minutes — Wednesday, October 20, 2021 . 4. Approval of Minutes of Previous Meeting: a) Minutes of Human Resources Committee meeting held on Monday, August 16, 2021 . Motion No. HRC211020-2 Moved by Scott, Seconded by Veitch It is recommended that the draft minutes of the Human Resources Committee meeting held on Monday, August 16, 2021 be approved as printed and circulated. Carried. 5. Closed Session Items: a) Motion to go In Closed Session. Motion No. HRC211020-3 Moved by Veitch, Seconded by Scott IdL It is recommended that we do now go in Closed Session at 9.35 a.m. to discuss • labour relations/employee negotiations (Staffing Update); (Staffing Update). NL I Carried. b) Motion to Rise and Report. Motion No. HRC211020-4 Moved by Hughes, Seconded by Scott It is recommended that we do now Rise at 11.46 a.m. and Report on Closed Session Items 5 c) Robin Dunn, CAO/Acting Clerk re: Labour relations/employee negotiations (Staffing Update). d) Robin Dunn, CAO/Acting Clerk re: Labour relations/employee negotiations (Staffing Update). Carried. Page 2 of 3 Page 68 of 133 5.b) Minutes of Human Resources Committee meeting held on Wednesday, Oct... Human Resources Committee Minutes — Wednesday, October 20, 2021 . c) Robin Dunn, CAO/Acting Clerk re: Labour relations/employee negotiations (Staffing Update). The following staff were present: Robin Dunn, CAO/Acting Clerk; Andria Leigh, Deputy CAO/Director, Development Services; Donna Hewitt, Director, Corporate Services; Tamara Obee, Director, Human Resources. Motion No. HRC211020-5 Moved by Scott, Seconded by Hughes It is recommended that the confidential verbal information presented by Robin Dunn, CAO/Acting Clerk re: Labour relations/employee negotiations (Staffing Update) be received and presented to the October 27, 2021 for Council's endorsement. Carried. d) Robin Dunn, CAO/Acting Clerk re: Labour relations/employee negotiations (Staffing Update). lqmk ANEW The following staff were present: Robin Dunn, CAO/Acting Clerk; Andria Leigh, Deputy CAO/Director, Development Services; Donna Hewitt, Director, Corporate Services; Tamara Obee, Director, Human Resources. Motion No. HRC211020-6 Moved by Scott, Seconded by Hughe ;O%Z' It is recommended that the confidential verbal information by Robin Dunn, CAO/Acting Clerk re: Labour relations/employee negotiations (Staffing Update) be received for information. Carried. 6. Adjournment: a) Motion to Adjourn. Motion No. HRC211020-7" Moved by Hughes, Seconded by Scott It is recommended that we do now adjourn at 11.50 a.m. Carried. Councillor Shawn Scott, Chair Robin Dunn, CAO/Acting Clerk Page 3 of 3 Page 69 of 133 5.c) Minutes of Council meeting held on Wednesday, October 27, 2021 . The Township of Oro-Medonte T Council Meeting Minutes Township of to Electronic Meeting Proud Heritage,Exciting Future Wednesday, October 27, 2021 9:00 a.m. 2018-2022 Council Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Ian Veitch Councillor Tammy DeSousa Councillor Cathy Keane Councillor Shawn Scott Councillor Randy Greenlaw Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria Present: Leigh, Deputy CAO/Director, Development Services; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services, Tamara Obee, Director, Human Resources; Garry McCartney, Chief Building Official; Justin Metras, Manager, Infrastructure and Capital Projects; Karla Musso-Garcia, Manager, Operations; Brad Robinson, Coordinator, Infrastructure and Capital Projects; Jenny Legget, Public Relations Officer/Communications; Delanie Wilson, Deputy Chief Building Official; Vanessa Cooper, Executive Assistant, Mayor & Council and CAO; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Jason Scharapenko, Information Technology Technician (IT) All Council and staff participated via ZOOM platform. 'X I 1. Call to Order - Moment of Reflection: Mayor H.S. Hughes assumed the Chair at the above noted time and called the meeting to order. The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron- Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. Page 1 of 12 Page 70 of 133 5.c) Minutes of Council meeting held on Wednesday, October 27, 2021 . Council Meeting Minutes — Wednesday, October 27, 2021. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C211027-1 Moved by Veitch, Seconded by DeSousa Be it resolved that the agenda for the Council meeting of Wednesday, October 27, 2021 be received and adopted, as amended, to withdraw Items 10g), 17c), 17d) and 17e) to be dealt with at a Special Council meeting to be held on Friday, October 29, 2021 at 4.00 p.m.; And That the comments received regarding Item 10b), as outlined on the agenda, be received. Carried. 3. Disclosure of Pecuniary Interest: None declared. %bl, 4. Closed Session Items. ' a) Motion to go In Closed Session. Motion No. C211027-2 Moved by Hough, Seconded by DeSousa Be it resolved that we do now go in Closed Session at 9.02 a.m. to discuss • Acquisition/disposition of land (Grandview Crescent, Mitchell Road and Dicker Lane); and (Request to Purchase Township Road Allowance (PIN 58559-0165 (LT) adjacent to 15 O'Connell Lane (PIN 58559-0158 (LT))). Carried. Page 2 of 12 Page 71 of 133 5.c) Minutes of Council meeting held on Wednesday, October 27, 2021 . Council Meeting Minutes — Wednesday, October 27, 2021. b) Motion to Rise and Report. Motion No. C211027-3 Moved by Scott, Seconded by Hough Be it resolved that we do now Rise at 9.36 a.m. and Report on the Closed Session Items 4 c) Shawn Binns, Director, Operations and Community Services re: Acquisition/disposition of land (Grandview Crescent, Mitchell Road and Dicker Lane); d) Yvonne Aubichon, Clerk re: Acquisition/disposition of land (Request to Purchase Township Road Allowance (PIN 58559-0165 (LT) adjacent to 15 O'Connell Lane (PIN 58559-0158 (LT))). 4f x Carried. c) Shawn Binns, Director, Operations and Community Services re: Acquisition/disposition of land (Grandview Crescent, Mitchell Road and Dicker Lane). The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria Leigh, Deputy CAO/Director, Development Services; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Justin Metras, Manager, Infrastructure and Capital Projects. Motion No. C211027-4 Moved by Veitch, Seconded by DeSous Be it resolved 1. That Confidential Report No. OCS2021-26, Shawn Binns, Director, Operations and Community Services re: Acquisition/disposition of land (Grandview Crescent, Mitchell Road and Dicker Lane) be received and adopted. 2. That the Clerk proceed with the acquisition of the forfeited land holdings of 767905 Ontario Limited, being PIN 74032-0095, PIN 74032-0097, and PIN 74032-0098; 3. That the Clerk proceed with the acquisition of the lands known as PIN 74032-0204. Carried. Page 3 of 12 Page 72 of 133 5.c) Minutes of Council meeting held on Wednesday, October 27, 2021 . Council Meeting Minutes — Wednesday, October 27, 2021. d) Yvonne Aubichon, Clerk re: Acquisition/disposition of land (Request to Purchase Township Road Allowance (PIN 58559-0165 (LT) adjacent to 15 O'Connell Lane (PIN 58559-0158 (LT))). The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria Leigh, Deputy CAO/Director, Development Services; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services. Motion No. C211027-5 Moved by Greenlaw, Seconded by Keane Be it resolved 1. That Confidential Report CS2021-28, Yvonne Aubichon, Clerk re: Acquisition/Disposition of Land for that portion of unopened road allowance identified as (PIN 58559-0165 (LT)) abutting property identified as PLAN 798 LOTS 10 & 11, ROW OVER RP 798 BLOCK D (PIN 58559-0158 (LT)) (15 O'Connell Lane) be received and adopted. 2. That the unopened road allowance, as outlined, be retained for Township purposes. 3. That the applicant be advised of Council's decision under the Clerk's signature. Carried. 5. Minutes of Council and Committees% hh, a) Minutes of Council meeting held on Wednesday, October 13, 2021. b) Heritage Committee meeting held on Monday, October 18, 2021 Motion No. C211027-6 I%k -qq%7 Moved by Hough, Seconded by Scott Be it resolved that the minutes of the a) Council meeting held on Wednesday, October 13, 2021 be received and adopted as printed and circulated; and the minutes of the b) Heritage Committee meeting held on Monday, October 18, 2021 be received. Carried. Page 4 of 12 Page 73 of 133 5.c) Minutes of Council meeting held on Wednesday, October 27, 2021 . Council Meeting Minutes — Wednesday, October 27, 2021. Motion No. C211027-7 Moved by Keane, Seconded by DeSousa Be it resolved that, per Motion No. HC211018-6 of the Monday, October 18, 2021 Heritage Committee meeting, the appropriate sign for the Rugby Cemetery be considered in the 2022 approved budget allocation. Carried. 6. Recognition of Achievements: None. 7. Public Meetings: None. 8. Deputations/Presentations: None. 9. Open Forum: None. 10.Reports of Municipal Officers for Action: a) OCS2021-25, Karla Musso-Garcia, Manager, Operations re: By-Law to Establish New Right-of-Way Controls [Refer to Item 17b)]. Motion No. C211027-8 UP Moved by Greenlaw, Seconded by Veitch Be it resolved 1. That OCS2021-25, Karla Musso-Garcia, Manager, Operations re: By-Law to Establish New Right-of-Way Controls be received and adopted. 2. That draft By-Law No. 2021-114 "Being a by-law to Provide for the Erection of Stop, Yield, and Do Not Enter signs within the Township of Oro-Medonte" be brought forward for Council's consideration. Carried. Page 5 of 12 Page 74 of 133 5.c) Minutes of Council meeting held on Wednesday, October 27, 2021 . Council Meeting Minutes — Wednesday, October 27, 2021. b) OCS2021-27, Brad Robinson, Infrastructure and Capital Projects Coordinator re: COATV Trail Network Using Municipal Roadways. Motion No. C211027-9 Moved by Scott, Seconded by Keane Be it resolved 1. That OCS2021-27, Brad Robinson, Infrastructure and Capital Projects Coordinator re: COATV Trail Network Using Municipal Roadways be received and adopted. 2. That Council consider authorizing the proposed Central Ontario All-Terrain Vehicle Club (COATV) trail network following receipt of public feedback on the proposal and the proposed amendments to the By-law to continue to restrict off road vehicle use in select settlement areas. 3. That staff bring forward an amended draft By-law, draft Memorandum of Understanding with Central Ontario ATV Club (COATV) and any public feedback received on the proposed trail network to the November 24, 2021 Council meeting for Council's further consideration as outlined. Unanimously Carried. c) OCS2021-28, Justin Metras, Manager, Infrastructure and Capital Projects re: 1A Grandview Crescent — Easement Agreement. Motion No. C211027-10 Moved by Veitch, Seconded by Hough .,,:_ �N Be it resolved Im 1. That OCS2021-28, Justin Metras, Manager, Infrastructure and Capital Projects re: 1A Grandview Crescent — Easement Agreement be received and adopted. 2. That Council authorize staff to draft an easement agreement with the owner of 1A Grandview Road for Council's ratification. 3. That the required allocation of $50,000 to undertake a localized drainage review be referred to the 2022 Budget re-calibration process for further consideration. Carried. Page 6 of 12 Page 75 of 133 5.c) Minutes of Council meeting held on Wednesday, October 27, 2021 . Council Meeting Minutes — Wednesday, October 27, 2021. d) CS2021-29, Vanessa Cooper, Executive Assistant, Mayor and Council & CAO re: 2022 Conference Schedule for Council Members. Motion No. C211027-11 Moved by DeSousa, Seconded by Scott Be it resolved 1 . That CS2021-29, Vanessa Cooper, Executive Assistant, Mayor and Council & CAO re: 2022 Conference Schedule for Council Members be received and adopted. 2. That Councillors Veitch, Greenlaw, DeSousa, Keane and Scott be authorized to attend AMO (Association of Municipalities of Ontario) Ottawa ON- August 14-17, 2022. 3. That the Executive Assistant, Mayor and Council & CAO make the necessary arrangements accordingly. 4f 1%6 Carried. e) CS2021-30, Yvonne Aubichon, Clerk re: Request for Encroachment Agreement for Hydro Poles (Stage Coach Road) [Refer to Item 17a)]. Motion No. C211027-12 Moved by Hough, Seconded by Greenlaw �� � INK Be it resolved 1. That CS2021-30, Yvonne Aubichon, Clerk re: Request for Encroachment Agreement for Three (3) Hydro Poles Along (Stage Coach Road) be received and adopted. 2. That Council support the request for the Encroachment Agreement. 3. That the draft By-law to authorize execution of the Encroachment Agreement be brought forward for Council's consideration for approval. 4. That the applicant be advised of Council's decision under the Clerk's signature. -1%6, '1 1% Carried. f) Robin Dunn, CAO; and Tamara Obee, Director, Human Resources re: POL-HR-2.12 COVID-19 Vaccination Policy. Motion No. C211027-13 Moved by Veitch, Seconded by Hough Be it resolved 1. That the correspondence re: POL-HR-2.12 COVID-19 Vaccination Policy as presented by Robin Dunn, CAO; and Tamara Obee, Director, Human Resources be received. 2. That POL-HR-2.12 COVID-19 Vaccination Policy be adopted effective immediately. Carried. Page 7 of 12 Page 76 of 133 5.c) Minutes of Council meeting held on Wednesday, October 27, 2021 . Council Meeting Minutes — Wednesday, October 27, 2021. g) Robin Dunn, CAO; and Michelle Jakobi, Director, Environmental Services re: Assignment and Assumption Agreement and Consent to Assignment of Agreements (Three) re: Skyline Investments Inc., HSV GP Inc., and the Township of Oro-Medonte [Refer to Items 17c), d) and e)]. This item was withdrawn, upon adoption of the agenda, to be dealt with at a Special Council meeting scheduled for Friday, October 29, 2021 at 4:00 p.m. 11.Reports of Municipal Officers for Information Only: AD a) Shawn Binns, Director, Operations and Community Services; and Jenny Legget, Public Relations Officer/Communications re: Rogers Hometown Hockey (November 6-8, 2021) Oro-Medonte Tour Stop Update. b) DS2021-159, Garry McCartney, Chief Building Official; and Delanie Wilson, Deputy Chief Building Official re: Building Division Activity January-September Update 2021. c) Andria Leigh, Deputy CAO/Director, Development Services re: City of Orillia Report No. DSE-21-31 re: Technical Land Evaluation Project, City of Orillia Municipal Comprehensive Review Process. d) Robin Dunn, CAO re: Update on COVID-19 Actions. Motion No. C211027-14 Moved by Greenlaw, Seconded by DeSousa' Be it resolved that the reports, as listed under Item #11, Reports of Municipal Officers for Information Only, be received: a) Shawn Binns, Director, Operations and Community Services; and Jenny Legget, Public Relations Officer/Communications re: Rogers Hometown Hockey (November 6-8, 2021) Oro-Medonte Tour Stop Update; b) DS2021-159, Garry McCartney, Chief Building Official; and Delanie Wilson, Deputy Chief Building Official re: Building Division Activity January-September Update 2021; c) Andria Leigh, Deputy CAO/Director, Development Services re: City of Orillia Report No. DSE-21-31 re: Technical Land Evaluation Project, City of Orillia Municipal Comprehensive Review Process; d) Robin Dunn, CAO re: Update on COVID-19 Actions. Carried. Page 8 of 12 Page 77 of 133 5.c) Minutes of Council meeting held on Wednesday, October 27, 2021 . Council Meeting Minutes — Wednesday, October 27, 2021. 12.Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. The following members of Council provided updates: Mayor H.S. Hughes; Deputy Mayor Hough; Councillors Scott and Veitch. 13.Announcements: The following members of Council provided updates: Mayor H.S. Hughes; 14.Consent Agenda: 104%%k, a) Announcements of Interest to the Public' 1 . Ontario Energy Board, Notice to Customers of Enbridge Gas Inc. b) Nottawasaga Valley Conservation Authority, minutes of August 27 and September 24, 2021 meetings. Staff Recommendation: Receive for Information Only. INK 61 c) Lake Simcoe Region Conservation Authority, minutes of July 23, 2021 meeting. Staff Recommendation: Receive for Information Only. Motion No. C211027-15 is Moved by Scott, Seconded by Veitch 4hxhh, Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: 1. Ontario Energy Board Notice to Customers of Enbridge Gas Inc. b) Nottawasaga Valley Conservation Authority, minutes of August 27 and September 24, 2021 meetings. Received for Information Only. c) Lake Simcoe Region Conservation Authority, minutes of July 23, 2021 meeting. Received for Information Only. Carried. Page 9 of 12 Page 78 of 133 5.c) Minutes of Council meeting held on Wednesday, October 27, 2021 . Council Meeting Minutes — Wednesday, October 27, 2021. 15.Communications/Petitions: None. 16.Notice of Motions: None. 17.By-Laws: Items 17c), 17d) and 17e) were withdrawn, upon adoption of the agenda, to be dealt with at a Special Council meeting scheduled for Friday, October 29, 2021 at 4.00 p.m. a) 2021-113: A By-law to Authorize the Execution of An Encroachment Agreement Between The Corporation of the Township of Oro-Medonte and Allan Malcolm Ball and Bonna-Lynn Marie Ball. b) 2021-114: Being a by-law to Provide for the Erection of Stop, Yield, and Do Not Enter signs within the Township of Oro-Medonte; and to repeal By-laws No. 2004-086 and 2015-107 (Right of Way Control By-law). � INK c) 2021-115: A By-law to Amend By-law No. 2014-075, being "A By-law to Authorize an agreement between The Corporation of the Township of Oro-Medonte and Skyline Utility Services Inc. with respect to the Horseshoe Valley Resort Waste Water Treatment Plant as a Municipal Capital Facility (Horseshoe Valley Resort Waste Water Treatment Plant Municipal Capital Facility By-law)" (to be distributed). d) 2021-116: A By-law to Amend By-law No. 2008-096, being "A By-law to Authorize the Execution of a Municipal Responsibility Agreement between the Township of Oro-Medonte and Azurix North America (Canada) Corporation (Municipal Responsibility Agreement)" (to be distributed). e) 2021-117: A By-law to Amend By-law No. 2003-007, being "A By-law to Authorize the Execution of a Sewer Responsibility Agreement between the Township of Oro- Medonte and American Water Services Canada Corp. (Sewer Responsibility Agreement)" (to be distributed). Page 10 of 12 Page 79 of 133 5.c) Minutes of Council meeting held on Wednesday, October 27, 2021 . Council Meeting Minutes — Wednesday, October 27, 2021. Motion No. C211027-16 Moved by Keane, Seconded by Greenlaw Be it resolved that By-laws 2021-113 and 2021-114 a) 2021-113: A By-law to Authorize the Execution of An Encroachment Agreement Between The Corporation of the Township of Oro-Medonte and Allan Malcolm Ball and Bonna-Lynn Marie Ball; A& b) 2021-114: Being a by-law to Provide for the Erection of Stop, Yield, and Do Not Enter signs within the Township of Oro-Medonte; and to repeal By-laws No. 2004-086 and 2015-107 (Right of Way Control By-law); be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 18.Closed Session Items (Unfinished Items None. 19.Confirmation By-Law• a) 2021-118: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, October 27, 2021. Motion No. C211027-17 Moved by Veitch, Seconded by Scott Be it resolved that By-Law No. 2021-118: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, October 27, 2021 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 11 of 12 Page 80 of 133 5.c) Minutes of Council meeting held on Wednesday, October 27, 2021 . Council Meeting Minutes — Wednesday, October 27, 2021. 20.Adjournment: a) Motion to Adjourn. Motion No. C211027-18 Moved by Hough, Seconded by DeSousa Be it resolved that we do now adjourn at 12.23 p.m. Carried. Mayor, H.S. Hughes Clerk, Yvonne Aubichon Page 12 of 12 Page 81 of 133 5.d) Minutes of Special Council meeting held on Friday, October 29, 2021 ... The Township of Oro-Medonte ,/�}TownShipof Special Council Meeting Minutes (w4a_ 'IMe Electronic Meeting Proud Heritage,Exciting Future Friday, October 29, 2021 4:00 p.m. 2018-2022 Council Present: Mayor H.S. Hughes Councillor Ian Veitch Councillor Tammy DeSousa Councillor Cathy Keane Councillor Shawn Scott Councillor Randy Greenlaw Regrets: Deputy Mayor Ralph Hough Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria Present: Leigh, Deputy CAO/Director, Development Services; Donna Hewitt, Director, Corporate Services; Shannon Johnson, Chief Financial Officer/Treasurer; Michelle Jakobi, Director, Environmental Services, Jason Scharapenko, Information Technology Technician (IT); Chris Williams, Aird & Berlis LLP All Council and staff participated via ZOOM platform. 1. Call to Order - Moment of Reflection: Mayor H.S. Hughes assumed the Chair at the above noted time and called the meeting to order. NW Is The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. Page 1 of 5 Page 82 of 133 5.d) Minutes of Special Council meeting held on Friday, October 29, 2021 ... Special Council Meeting Minutes — Friday, October 29, 2021. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. SC211029-1 Moved by Greenlaw, Seconded by Veitch Be it resolved that the agenda for the Special Council meeting of Friday, October 29, 2021 be received and adopted; And that the comments received for Items 6a), 6b) and 6c), as outlined on the agenda, be received. Carried. 4. Open Forum: None Due to a connectivity issue with legal counsel, Mayor H.S. Hughes and members of Council immediately recessed upon opening the meeting to permit legal counsel the opportunity to connect electronically. The meeting resumed at 4.14 p.m. 3. Disclosure of Pecuniary Interest: None declared. Page 2 of 5 Page 83 of 133 5.d) Minutes of Special Council meeting held on Friday, October 29, 2021 ... Special Council Meeting Minutes — Friday, October 29, 2021. 5. Reports of Municipal Officers for Action: a) Robin Dunn, CAO; and Michelle Jakobi, Director, Environmental Services re: Assignment and Assumption Agreement and Consent to Assignment of Agreements (Three) re: Skyline Investments Inc., HSV GP Inc., and the Township of Oro-Medonte [Refer to Items 6a), b) and c)]. Motion No. SC211029-2 Moved by DeSousa, Seconded by Keane Be it resolved 'At 1. That the verbal information presented by Robin Dunn, CAO; Michelle Jakobi, Director, Environmental Services and Chris Williams, Aird & Berlis LLP re: Assignment and Assumption Agreement and Consent to Assignment of Agreements (Three) re: Skyline Investments Inc., HSV GP Inc., and the Township of Oro-Medonte be received. 2. That the Township of Oro-Medonte enter into the appropriate agreements with Skyline Investments Inc. and HSV GP Inc. 3. That the appropriate draft by-laws be brought forward for Council's consideration. Carried. 6. By-Laws: JOW46\ a) 2021-115: A By-law to Amend By-law No. 2014-075, being "A By-law to Authorize an agreement between The Corporation of the Township of Oro-Medonte and Skyline Utility Services Inc. with respect to the Horseshoe Valley Resort Waste Water Treatment Plant as a Municipal Capital Facility (Horseshoe Valley Resort Waste Water Treatment Plant Municipal Capital Facility By-law)" (to be distributed). b) 2021-116: A By-law to amend By-law 2001-101 , being A By-law to Authorize the Execution of a Municipal Responsibility Agreement between the Township of Oro- Medonte and Azurix North America (Canada) Corporation. c) 2021-117: A By-law to amend By-law 2003-007, being A By-law to Authorize the Execution of a Sewer Responsibility Agreement between the Township of Oro-Medonte and American Water Services Canada Corp. Page 3 of 5 Page 84 of 133 5.d) Minutes of Special Council meeting held on Friday, October 29, 2021 ... Special Council Meeting Minutes — Friday, October 29, 2021. Motion No. SC211029-3 Moved by Scott, Seconded by Greenlaw Be it resolved that By-laws 2021-115, 2021-116 and 2021-117 a) 2021-115: A By-law to amend By-law 2014-075, being A By-law to Authorize the Execution of an Agreement between the Township of Oro-Medonte and Skyline Utility Services Inc. with respect to the Horseshoe Valley Resort Waste Water Treatment Plant as a municipal capital facility (Horseshoe Valley Resort Waste Water Treatment Plant Municipal Capital Facility By-law); b) 2021-116: A By-law to amend By-law 2001-101, being A By-law to Authorize the Execution of a Municipal Responsibility Agreement between the Township of Oro- Medonte and Azurix North America (Canada) Corporation; c) 2021-117: A By-law to amend By-law 2003-007, being A By-law to Authorize the Execution of a Sewer Responsibility Agreement between the Township of Oro-Medonte and American Water Services Canada Corp.,_W be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 7. Confirmation By-Law: a) 2021-119: Being a by-law to confirm the proceedings of the Special Council meeting held on Friday October 29, 2021. Motion No. SC211O29 Moved by Veitch, Seconded by Scott Be it resolved that By-Law No. 2021-119: Being a by-law to confirm the proceedings of the Special Council meeting held on Friday, October 29, 2021 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 4 of 5 Page 85 of 133 5.d) Minutes of Special Council meeting held on Friday, October 29, 2021 ... Special Council Meeting Minutes — Friday, October 29, 2021. 8. Adjournment: a) Motion to Adjourn. Motion No. SC211029-5 Moved by Keane, Seconded by DeSousa Be it resolved that we do now adjourn at 4.34 p.m. Carried. Mayor, H.S. Hughes Clerk, Yvonne Aubichon Page 5 of 5 Page 86 of 133 10.a) Memorandum dated November 10, 2021 from Shannon Johnson, Chief Fin... Township of Memorandum ' Proud Heritage, Exciting Future To: Mayor Hughes & Members of Council cc: R. Dunn, CAO From: Shannon Johnson, CFO/Treasurer R.M. File #: Date: November 10, 2021 Roll #: Subject: BBS Investments Inc. - Request for Exemption of Development Charges at 53 Jamieson Drive The Ask Mr. Michael Weinberg from BBS Investments Inc. made a deputation to Council on October 13, 2021 to request the waiving or relaxation of development charges related to their proposed industrial expansion at 53 Jamieson Drive, Oro-Medonte. Township planning staff have received BBS Investments Inc.'s recent proposed site plan which is for the purposes of the construction of a standalone building on the property, which is separate from other existing buildings on the property. About BBS Investments Inc. BBS Investments Inc., a property investment company purchased the property at 53 Jamieson Drive 15 years ago from Brockworth Industries, a local business in the Township. The property is approximately 3.6 acres in size and upon which currently sits approximately 36,000 square feet of existing industrial buildings, the vast majority of which are adjoining. The buildings are leased out to six (6) separate small local businesses. Staff Position and Recommendation In consultation with Watson & Associates, economists, Section 4(2) of the Development Charges Act, provides that where the gross floor area of an existing industrial building is enlarged by 50% or less, the amount of the development charge in respect of the enlargement may be zero. The criteria that must be met for the exemption to apply, is that the floor space must be an expansion to the existing building. As noted above, BBS's proposed industrial development is for the purposes of the construction of a standalone building and therefore is not an expansion to the floor space of an existing building as required by the Development Charges Act; consequently, there is no industrial exemption available under the By-law for the payment of development charges. Respectfully submitted: Shannon Johnson, CFO/Treasurer Approvals: Date: Robin Dunn, CAO November 5, 2021 Page 87 of 133 10.b) DS2021-171 , Andria Leigh, Deputy CAO/Director, Development Service... Township 0 f Report Proud Heritrage, Exciting Future Report No. To: Prepared By: DS2021-171 Council Andria Leigh, Deputy CAO/ Director, Develo ment Services Meeting Date: Subject: Motion # November 10, 2021 Source Water Protection - Appointment of Risk Roll #: Management R.M.S. File #: Officer/Inspector for Risk Management Services Recommendation(s): Requires Action For Information Only It is recommended: 1. That Report No. DS2021-171 regarding Source Water Protection Plan — Appointment of Risk Management Officer/Inspector be received and adopted. 2. That Council consider the adoption of By-law 2021-122 to appoint Melissa Carruthers of the Severn Sound Environmental Association (SSEA) as the Risk Management Official and Risk Management Inspector, and to appoint Michelle Jakobi and Jennifer Barrick as alternate Risk Management Officials and Risk Management Inspectors for the Township of Oro-Medonte under Part IV of the Clean Water Act; and, 3. That the Severn Sound Environmental Association be advised of Council's decision under the Deputy CAO/Director, Development Services signature. Background/Analysis: Since 2013, the Severn Sound Environmental Association (SSEA) has been assisting the municipality with the provision of Risk Management Services under the Clean Water Act (Part IV). In 2015, By-law 2015-112 was enacted authorizing an Agreement between the Township of Oro-Medonte and the Severn Sound Environmental Association for the Enforcement of the Source Protection Plan Part IV that continues to be in effect. These services include the provision of a Risk Management Official (RMO) and a Risk Management Inspector (RMI) to review proposals and Risk Management Plans, provide approval or denial of those proposals, and undertake enforcement duties pursuant to the South Georgian Bay Lake Simcoe Source Development Services November 10, 2021 Report No. DS2021-171 Pagel of 4 Page 88 of 133 10.b) DS2021-171 , Andria Leigh, Deputy CAO/Director, Development Service... Protection Plan. The agreement also provided the structure for the enforcement role of the RMO and RMI in regard to responsibilities, fees, etc. More specifically "Article Five — Officials and Inspectors" states: "Section 5. 01: Appointment The Municipality will appoint such Risk Management Officials and Risk Management Inspectors as are necessary pursuant to subsection 48 (2) of the Act and shall issue a certificate of appointment to the Risk Management Officials and Risk Management Inspectors as per subsection 48 (3) of the Act. Section 5. 02: Qualifications The Risk Management Officials and Risk Management Inspectors will be qualified as prescribed by the Regulation." In accordance with the provisions of the agreement, the municipality has historically appointed SSEA staff to the role of Risk Management Official/Inspector through by-law. By-law 2018-076 is in effect currently and appoints Ms. Melissa Carruthers of the SSEA as both the Risk Management Official (RMO) and Risk Management Inspector (RMI). In October of this year the Township's Director of Environmental Services, Ms. Michelle Jakobi and the Environmental Systems Manager, Ms. Jennifer Barrick successfully completed the Ministry of Environment, Conservation, and Parks "Risk Management Official/Inspector and Property Entry" training under the Clean Water Act, 2006. These are qualifications prescribed through the regulations noted below. While it is staff's intent that the existing relationship and appointment of Ms. Carruthers as the RMO/RMI for the Township remain in place, staff see the enhanced benefit in proceeding with the appointment of additional individuals to the RMO/RMI role, given the recent training/qualification of the two Township staff discussed above. The intent of the appointment would be to validate Ms. Carruthers appointment in the RMO/RMI role and to add both Ms. Jakobi and Ms. Barrick as RMO/RMI. These additional staff appointments are intended to provide a supplement to the current SSEA staff appointment. These additional appointments would also provide additional Township support to work with SSEA and a sharing of the responsibilities under the Source Protection Plan/Clean Water Act. Given the on going duties and responsibilities of both Ms. Jakobi and Ms. Barrick, neither individual has the capacity to assume this role on a full time basis. The primary RMO/RMI role will continue to be provided by Ms. Carruthers and the SSEA. In order to proceed with these additional appointments, Article 5 of the 2015 Agreement outlined above, requires the Township to appoint the RMO/RMI pursuant to Section 48 of the Act. Development Services November 10, 2021 Report No. DS2021-171 Page 2 of 4 Page 89 of 133 10.b) DS2021-171 , Andria Leigh, Deputy CAO/Director, Development Service... It is the role of the RMO/RMI to review proposals and Risk Management Plans, provide approval or denial of those proposals, and undertake enforcement duties pursuant to the South Georgian Bay Lake Simcoe Source Protection Plan. Additionally there is an enforcement role by the RMO and RMI in regard to responsibilities, fees, etc. Some of the duties of the RMO and RMI include: • Inspection of properties within the Intake Protection Zones to ensure compliance with the Source Water Protection Plan • Working with Owners to ensure compliance to the Plan —eg. removal, remediation or replacement of significant threat materials • Reviewing land use proposals for issuance of letters of approval or denial (Section 59(2) of the Act) • Negotiating, reviewing and approval or denial of Risk Management Plans (Section 58 of the Act) Costs associated with the services provided by the RMO/RMI are based on full cost recovery and solely borne by an applicant. Section 2.19 of Schedule "E" in the Township's Fees and Charges By-law 2018-044, as amended includes these hourly charges for completion of the RMO/RMI services. Annually through the Budget Approval process, the Township provides funding to the SSEA for the Municipal Drinking Water Source protection Risk management Services (delegating responsibility for Part IV implementation under the Ontario Clean Water Act to the SSEA). In 2021 this annual budget amount was $ 6034.20 (incl. HST) and in 2022 this budget amount requested by the SSEA is $ 10416.34 (incl. HST) In order to ensure that Township staff remains current and educated on the Source Water Protection Plan and legislation, and are able to provide education and support to our residents and businesses; staff will be reviewing further education and training opportunities in 2022 as offered for additional Development Services staff in accordance with the Council approved budget allocations. At this time, it continues to be appropriate to maintain the appointment of the SSEA as the RMO/RMI given the level of review, activity, and enforcement required. Should these levels change, staff would need to review further with SSEA and internal Township staff to determine how best to continue to provide the RMO/RMI roles. Attachments: None Financial / Legal Implications / Risk Management: Addressed through 2015-112 Agreement and Appointment By-law Development Services November 10, 2021 Report No. DS2021-171 Page 3 of 4 Page 90 of 133 10.b) DS2021-171 , Andria Leigh, Deputy CAO/Director, Development Service... Policies/Legislation: • Clean Water Act • Source Protection Plan Corporate Strategic Goals: In 2016, Council adopted the Township's Strategic Plan. The following Goal of the Plan is relevant to this application: Balanced Growth - Ensure land use planning policies manage change and promote economic activity that does not negatively impact the Township's natural heritage features and attributes. Staff are of the opinion that the ongoing appointment of RMO/RMI to fulfill the roles outlined in the 2015 Agreement and under the Clean Water Act regulations is consistent with the Township's Strategic Goals. Consultations: Director, Environmental Services SSEA Attachments: None Conclusion: On the basis of the analysis provided above, it is staff's recommendation that Council enact an updated by-law that appoints Ms. Melissa Carruthers, Ms. Michelle Jakobi, and Ms. Jennifer Barrick Risk Management Officials and Risk Management Inspectors under Section 47 (6) of the Clean Water Act in accordance with the Agreement between the Township and SSEA adopted through By-law 2015-112. Respectfully submitted: Andria Leigh, MCIP, RPP Deputy CAO/ Director, Development Services Approvals: Date: Robin Dunn, CAO November 5, 2021 Development Services November 10, 2021 Report No. DS2021-171 Page 4 of 4 Page 91 of 133 14.a) Announcements of Interest to the Public: T ownship of Oro-Medonte,... 11 rAil . Township of � Proud Heritge, Exciting Future Remembrance Day Office Closure The Township of Oro-Medonte offices will be closed on Thursday, November 11t" in recognition of Remembrance Day. The offices will re-open on Friday, November 12t" for regular business hours. Page 92 of 133 14.b) Minutes of Barrie Public Library Board meeting held on Thursday, S... Barrie Public LIBRARY BOARD MINUTES BOARD MEETING : #21 -07 DATE: THURSDAY, SEPTEMBER 23, 2021 , 7 :OOPM LOCATION : VIRTUAL MEETING VIA ZOOM 1111Fitchell (Chair), M. Sauro (Vice-Chair), S. Morales (Councillor), R. Munro, M. , A. Wiggins, J. Martin, K. Aylwin (Councillor) (left at 7:20pm) essop, C. Vanderkruys, J. Little, A. Schroeder, K. Barratt larke • - K. Bouffard 1. Call to Order and Welcome The meeting was called to order at 7:04pm 2. Confirmation of Agenda The agenda was confirmed. 3. Conflicts of Interest No conflicts were declared. 4. Delegations There were no delegations. 5. Board Development— Fundamentals of Intellectual Freedom K. Barratt made a presentation on intellectual freedom to provide a foundation for proposed revisions to the Collections Policy. Consent Agenda 6. Board Meeting Minutes 7. Special Board Meeting Minutes 8. CEO's Report 9. Holly Community Library Update 10.Performance Measures Report for Q2 11.Correspondence 11.1 CELA/NNELS Advocacy Page 93 of 133 14.b) Minutes of Barrie Public Library Board meeting held on Thursday, S... Barrie Public LIBRARY BOARD MINUTES 11.2 Responses from Federal Candidates 12.Deferred Items a. Financial Migration b. H Block Parking Lot c. Succession Management Plan d. 2020 Over-contribution to the Fund Development Reserve e. CEWS Liability Agenda 13.Items held from the Consent Agenda Motion #21-37 SAURO - RAO THAT the Barrie Public Library Board adopts the consent agenda for Board meeting #21-07 dated Thursday, September 23, 2021. CARRIED 14.Report of the Chair—Verbal Report The post-meeting surveys are well used. The Chair highlighted one comment about the use of cameras by Board members during meetings and encouraged everyone to do so. 15.Grand Illusion Artwork Downtown Motion #21-38 SAURO - MARTIN THAT the Barrie Public Library Board approve the removal of the Grand Illusion artwork on loan from the MacLaren Art Centre. CARRIED 16.CEWS Liability Update Multiple libraries have brought forward formal objections to the Canada Revenue Agency. Library administration has been in contact with the City of Barrie to keep them apprised on the situation. The funding received from the Canada Emergency Wage Subsidy will remain as a liability until further information is received. The Board directed Library administration to provide quarterly updates on the CEWS Liability. 17.All Staff Training Day Motion #21-39 MUNRO - RAO THAT the Barrie Public Library Board approve the closure of both locations for one day in November 2021 to accommodate an all-staff training day. CARRIED 18.Board Committee 18.1 Community & Governance Committee 18.1.1 Announcements None Page 94 of 133 14.b) Minutes of Barrie Public Library Board meeting held on Thursday, S... Barrie Public LIBRARY BOARD MINUTES 18.1.2 Policies Motion #21-40 SAURO - MUNRO THAT the Barrie Public Library Board approve revisions to the Public Internet and Computer Use Policy (now titled Public Internet & Technology Use Policy) and Video Surveillance Policy as recommended by the Community & Governance Committee. CARRIED 18.1.3 Land Acknowledgment Motion #21-41 MUNRO - RAO THAT the Barrie Public Library Board adopts the Land Acknowledgment created in partnership with Journey into Truth, as recommended by the Community & Governance Committee, as amended. CARRIED 18.2 Personnel & Finance Committee 18.2.1 2020 Over-contribution to the Fund Development Reserve C. Vanderkruys provided an overview of the report. This item will remain on the deferred items list to ensure it is revisited in 2022. 18.2.2 Statement of Operations This new report provides an overview of monthly and quarterly finances. 18.2.3 2022 Budget Motion #21-42 WIGGINS - MUNRO THAT the Barrie Public Library Board approve the 2022 Budget and direct staff to prepare a presentation of the Budget to Barrie City Council. CARRIED 19.Closed Meeting Public Libraries Act— Section 16.1(4) (d) labour relations or employee negotiations and (b) personal matters about an identifiable individual Motion #21-43 SAURO -WIGGINS THAT the Barrie Public Library Board conduct a Closed meeting as the subject matter being considered concerns labour relations or employee negotiations and personal matters about an identifiable individual (Public Libraries Act Section 16.1(4)(b)(d)). CARRIED This portion of the meeting was held in closed session. Page 95 of 133 14.b) Minutes of Barrie Public Library Board meeting held on Thursday, S... Barrie Public LIBRARY BOARD MINUTES 19.1 Closed Meeting Board Meeting Minutes 19.2 Labour Relations 19.3 CEO Work Plan Rise and report Motion #21-44 SAURO - RAO THAT the Barrie Public Library Board adopt the minutes of closed meeting #21- 05 dated Thursday, June 24, 2021. CARRIED Motion #21-45 MUNRO -WIGGINS THAT the Barrie Public Library Board approve the collective bargaining mandate in respect to all terms and conditions of employment for the Library's Union staff members. CARRIED 20.Date of Next Board Meeting Thursday, October 28, 2021 7:00pm 21.Adjournment The meeting was adjourned at 9:41 pm Page 96 of 133 14.c) Correspondence dated October 25, 2021 re- Vasey Countrymen, Simcoe... From:Jamie Robinson <iobinson@mhbcplan.com> Sent: October 25, 2021 7:58 PM To: Hughes, Harry<harry.hughes@oro-medonte.ca> Cc: Binns, Shawn <sbinns@oro-medonte.ca> Subject:Vasey-SRFL Champs Hi Harry, Good news story for your Council announcements. The Vasey Countrymen took home the Simcoe Rural Fastball League title with a 4-2 win over the Wyevale Tribe in the deciding third game. Featuring Township residents, all of the players have graduated from local minor ball systems. The team is also lead by pitcher and infielder, and Township employee Brad Robinson. The team would like to thank the Township and its staff their partnership over the years and working cooperatively with us on field maintenance — the Park is a valuable community asset where local residents come together. We are also greatly appreciative of the upgrades the Township has made to Vasey Park, and the Peter Robinson Ball Diamond, including the addition of the LED lighting in 2019. The facility truly sets the gold standard in the league. Thank you to you - the Councillors - and to the dedicated Township Staff. i•♦♦♦�r�rr'1�•�+�JJ••#•••#++O+i•!!!#+!•#!#" ��ii��•«i�•isib•�•�Os�s+i4i'i4/�ts � pi+ii+i�. 4i ��♦r.� #•A♦••♦♦N♦M#+t•+t#« «s•••i►«s••• !••!r'••ii* !# i►�•�•*s� ++�i0�!•is4i4i•4.4iIfIx !+ • it +`! • +��4♦++`r+++•`#t4♦ y •*+##+#•••4•t#+++••••4+#+4+++,+4+#i#i•sti+i+i#i i i !i i •4•••#+'!i'i'i �•ii4s+`s•+ «*i40�. 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'We-' + • ♦•i•�♦+ts♦♦•♦�♦•..♦ ••o" r♦♦♦"++♦•♦•N• +•.•♦ •+d-+#•+ •sit _,.w(�,l �. �.. 1 �, ♦ 4♦•♦Ott♦4.i+0+4�j+•+t+t+j+1+#+j##+ey&t4#+•, �� '� I '�i /♦•♦•4+i4♦•#4♦+♦t•♦t4.4#444#.g�^ �:1+ ,�,r 1 •1 � .�,�� 1/ S 4-���1 ��a�' A♦♦•♦14t 1+♦4♦+14#411♦414i4 -` �+( � �'�. .;�� / -�i♦ �~'L r...1 ;+ ►�. r fey - 15 ., Page 97 of 133 14.d) Minutes of Lake Simcoe Region Conservation Authority meeting held ... 4DLake Simcoe Region conservation authority Board of Directors' Meeting Board of Directors' Meeting No. BOD-09-21 Friday, September 24, 2021 Held virtually via Zoom Meeting Minutes LSRCA Board Members Present Regional Chairman W. Emmerson (Chair), Councillor P. Ferragine (Vice Chair), Councillor K. Aylwin, Mayor D. Barton, Mayor B. Drew, Councillor A. Eek, Councillor K. Ferdinands, Councillor W. Gaertner, Deputy Mayor J. Gough, Councillor R. Greenlaw, Mayor V. Hackson, Councillor S. Harrison-McIntyre, Councillor C. Pettingill, Mayor M. Quirk, Councillor C. Riepma, Regional Councillor T. Vegh, Councillor A. Waters LSRCA Board Members Absent Councillor E. Yeo LSRCA Staff Present R. Baldwin, T. Barnett, A. Brown, M. Bessey, K. Christensen, M. Critch, J. Doyley, N. Hamley, S. Jagminas, B. Kemp, B. Longstaff, G. MacMillan, L. McLean, N. O'Dell, G. Peat, M. Rosato, C. Sharp, C. Taylor, B. Thompson, K. Toffan, K. Yemm, K. Zeppieri Guests Present R. Gilliland, M. Jacobs, T. Krsul, E. Mahoney, S. Olguin, M. Rabeau, A. Roberts I. Land Acknowledgement II. Declarations of Pecuniary Interest or Conflict of Interest None noted for the meeting. III. Approval of Agenda Chair Emmerson noted that a deputation was requested by Mike Rabeau of York Region after the agenda had been posted. Board approval to add this deputation was sought, and the required two thirds of Board members signified their approval of this addition to the agenda. The agenda was amended accordingly. Moved by: V. Hackson Seconded by: T. Vegh Page 98 of 133 14.d) Minutes of Lake Simcoe Reg�arPRr1RAcYP01`99 At�irg�0. e2t!flg held ... Friday, February 26, 2021 Meeting Minutes Page 2 BOD-128-21 Resolved That the content of the Agenda for the September 24, 2021 meeting of the Board of Directors be approved as amended to include Item Vlllb), a Deputation by Mr. Mike Rabeau, Director, Capital Planning and Delivery at the Regional Municipality of York, regarding an update on the Holland Marsh Treatment Facility. Carried IV.Adoption of Minutes a) Board of Directors' Meeting Moved by: C. Riepma Seconded by: W. Gaertner BOD-129-21 Resolved That the minutes of the Board of Directors' Meeting, No. BOD- 08-21, held on Friday, July 23, 2021 be approved as circulated. Carried b) Conservation Ontario Council Meeting Moved by: C. Riepma Seconded by: W. Gaertner BOD-130-21 Resolved That the minutes of the Conservation Ontario Council meeting held on Monday, June 21, 2021 be received for information. Carried V. Announcements a) CAO Rob Baldwin provided an update on the newly acquired Georgina lands known as Maple Lake Estates, noting the purchase and sale agreement has been signed; however, Minister Clark must remove the subdivision designation through a Minister's Zoning Order, and until this takes place the land has not yet been transferred to the Authority. A Board report regarding plans for this land will be brought forward once the Authority officially owns the land. b) General Manager, Conservation Lands, Brian Kemp was pleased to advise that a purchase and sale agreement was recently signed regarding an additional 137 acres of provincially significant wetland to the Beaver River Conservation Area. The property is located east of the trail and north of Highway 7. He noted that funding support from Region of Durham, the Lake Simcoe Conservation Foundation, and the Authority's land acquisition reserve made this acquisition possible. c) General Manager, Conservation Lands, Brian Kemp was pleased to advise that Nicole Hamley, Manager of Education, was recently successful in securing a contract with the Page 99 of 133 14.d) Minutes of Lake Simcoe Reg�arPRr1RAcYP01'99 Att�rg�0. e2t!flg held ... Friday, February 26, 2021 Meeting Minutes Page 3 Simcoe County District School Board to provide Environmental Education to Grade 4 students for the next three years. This is a great achievement which will see about 70 classes per year for the next three years, involving about 15,000 students in total. d) The Lake Simcoe Conservation Foundation Executive Director, Cheryl Taylor, provided an update on the 32nd Annual Conservation Dinner held on September 22nd. She thanked staff, volunteers and all in attendance for making it a successful evening. She noted that with COVID protocols in place, participation was down about one third; however, it is anticipated that the fundraising goal of$200,000 was still met. The new Connect Campaign 2021 video that was shared with the Board can be viewed by clicking the following link: https://www.lakesimcoefoundation.ca/connect-campaign/2021-update VI. Presentations There were no presentations at this meeting. VII.Hearings There were no hearings at this meeting. VIII. Deputations a) Georgina Island Fixed Link Mr. Michael Jacobs of Cambium Indigenous Professional Services, and Project Manager for the Georgina Island Fixed Link project, provided the Board with an overview of the proposed Georgina Island Fixed Link project, which is a planned bridge from Georgina Island to mainland Georgina. He reviewed the timeline dating back pre 2008 where discussions were held and Federal commitments were made; however, nothing happened at that time. In 2018 a formal resolution was made by Band council to complete a fixed link by 2030. Cambium Indigenous Professional Services was engaged in 2019, and in turn engaged WSP for a technical assessment to create a fixed link project plan. Council's resolution for the protection of the community, its citizens and lake are all top priorities of the project. The current ferry system is nearing the end of its life and negatively impacts the lake. The proposed fixed link will require 3.3km of roadway, comprised of 800m of causeway, followed by 700m of elevated bridge, followed by another 800m of causeway to mainland. He reviewed the timeline, noting it is hoped a community impact assessment will be completed by end of 2024, with a bridge operational by the end of 2026. Seeking input from all stakeholders including the Authority and its scientific knowledge of the lake will be critical to the project's success. Community meetings and discussions with Impact Assessment Agency of Page 100 of 133 14.d) Minutes of Lake Simcoe Reg�arPRr1RAcYP01'99 e g�0. e2t!flg held ... Friday, February 26, 2021 Meeting Minutes Page 4 Canada and various government agencies are being held. A website has been set up where interested community members can sign up for updates (https://www.gifixedlink.com%) To view this presentation, please click this link: Georgina Island Fixed Link Project Moved by: M. Quirk Seconded by: D. Barton BOD-131-21 Resolved That the presentation by Mr. Michael Jacobs of Cambium Indigenous Professional Services regarding the Georgina Island Fixed Link project be received for information; and Further that a report be brought back to the Board once more information becomes available. Carried b) Holland Marsh Treatment Facility Update Mr. Mike Rabeau of the Regional Municipality of York provided the Board with an overview of the Holland Marsh Treatment Facility and its relation to the Upper York Sewage Solutions project, noting that the Upper York Sewage Solutions is a project to service sewage in York Region (Aurora, EG, Newmarket) that has three components: i) a water reclamation facility to treat sewage and discharge a higher quality water into the Holland Marsh providing a major improvement in water quality; ii) the York Durham Sewage System Forcemain Twinning Project, which has already been constructed; and iii) the phosphorus offsetting project as directed by the Province. In 2014, York Region submitted an Environmental Assessment to the Ministry for a phosphorus offsetting project, a $25 million investment aimed at retrofitting stormwater ponds to move enough phosphorus to create at 3:1 ratio net benefit for the watershed; however, continued approval delay creates uncertainties for the Region to deliver the program prior to commissioning of water reclamation centre. Mr. Rabeau advised that in 2017, York Region initiated a partnership with the Authority and local municipalities to prepare for the Project Specific Phosphorus Offset Program through a Phosphorus Removal Demonstration project. In 2018, York Region was made aware of a phosphorus removal opportunity in the Holland Marsh and in partnership with the Authority submitted an Expression of Interest to the Infrastructure Canada Disaster Mitigation and Adaptation Funding for a potential Holland Marsh Phosphorus Removal Facility project. The project was submitted as a potential alternative technology to the Project Specific Phosphorus Offset Program, and in July 2020, Infrastructure Canada invited York Region to submit a formal application for Disaster Mitigation and Adaptation Funding. This application was approved in principle in November 2020. Page 101 of 133 14.d) Minutes of Lake Simcoe Reg�arPRr1RAcYP01`99 e g�0. e2t!flg held ... Friday, February 26, 2021 Meeting Minutes Page 5 The Holland Marsh Phosphorus Removal Facility Project was submitted as an alternative technology to the stormwater retrofits on the principles that the facility would achieve a higher level of phosphorus removal than stormwater retrofits; the project would leverage Disaster Mitigation and Adaptation funding and Upper York Sewage Solutions project funding (development charges) to build the facility. This proposed alternative technology would require the Ministry approval upon the Upper York Sewage Solutions Environmental Assessment approval. Disaster and Mitigation funding will provide 40% of the eligible cost for the project, and Environmental Assessment approval and further discussions would be required to ensue the balance of funding for the project. He went on to note that the project includes a new treatment facility and upgrades to the existing Art Janse Pumping Station, and the location, capacity and technologies of the treatment facility will be determined by a Municipal Class Environmental Assessment Study. The cost of the facility is estimated in the range of$40 million. York Region's ability to implement the Holland Marsh Phosphorus Removal Facility is contingent upon the Upper York Sewage Solutions Environmental Assessment approval to secure a funding source. Steps required to implement the project include a Class Environmental Assessment study, including consultation with regulatory agencies, stakeholders and Indigenous peoples, detailed design and regulatory permitting, and construction to meet the objectives of the Project Specific Phosphorus Offset Program of the Upper York Sewage Solutions Environmental Assessment. To view this presentation, please click this link: Holland Marsh Treatment Facility Moved by: V. Hackson Seconded by: T. Vegh BOD-132-21 Resolved That That the update by Mr. Mike Rabeau, Director, Capital Planning and Delivery at the Regional Municipality of York, regarding the Holland Marsh Treatment Facility be received for information. Carried IX. Determination of Items Requiring Separate Discussion Items No. 1 and 3 were identified under items requiring separate discussion. X. Adoption of Items not Requiring Separate Discussion Items No. 2 and 4 were identified under items not requiring separate discussion. Moved by: K. Aylwin Seconded by: R. Greenlaw Page 102 of 133 14.d) Minutes of Lake Simcoe Reg�arPRr1RAcYP01`99 e g�0. e2t!flg held ... Friday, February 26, 2021 Meeting Minutes Page 6 BOD-133-21 Resolved That the following recommendations respecting the matters listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the Board, and staff be authorized to take all necessary action required to give effect to same. Carried 2. Update: Bill 229 Regulatory Proposal and Conservation Authorities Act Amendments BOD-134-21 Resolved That Staff Report No. 45-21-BOD regarding Bill 229 Regulatory Proposal and Conservation Authorities Act Amendments be received for information. Carried 4. Kennedy Street, Aurora, Stream and Wetland Creation Project BOD-135-21 Resolved That Staff Report No. 47-21-BOD regarding the Kennedy Street Stream and Wetland Creation Project in Aurora be received; and Further that funding for the project through the Authority's Ecological Offsetting Cash in Lieu funds and Restoration Assistance as outlined in this report be approved. Carried XI. Consideration of Items Requiring Separate Discussion 1. Correspondence Councillor Greenlaw requested an update on the Oro-Station permit issued earlier in the year. CAO Baldwin updated that he and Chair Emmerson have signed the agreement that must accompany the permit; however, there appears to be a delay in receiving back the proponent's signature on the agreement. He noted that he doesn't understand the delay, as the agreement was worked on with the proponent and their legal counsel, and all parties were thought to be in agreement. Moved by: R. Greenlaw Seconded by: C. Riepma BOD-136-21 Resolved That Correspondence Item 1a) be received for information. Carried 3. Preliminary Design and Class Environmental Assessment Study for the Proposed Highway 400— Highway 404 Link (Bradford Bypass) CAO Baldwin advised that as noted in the staff report, the Authority's expected role in the Bradford Bypass is as a voluntary technical reviewer only. Being a Provincial project, it is exempt from the S.28 Regulation. He noted he understands the project is getting to the point where a technical group will be created, and Authority staff will participate as requested to provide technical data and expertise. Chair Emmerson noted that this project will consume a lot of staff Page 103 of 133 14.d) Minutes of Lake Simcoe Reg�arPRr1RAcYP01'99 e g�0. e2t!flg held ... Friday, February 26, 2021 Meeting Minutes Page 7 time and asked that staff keep track of time spent on this project to better understand the cost of being a voluntary consultant on projects of this nature. Moved by: C. Pettingill Seconded by: W. Gaertner BOD-137-21 Resolved That Staff Report No. 46-21-BOD regarding the Environmental Assessment Study for the proposed Bradford Bypass be received for information. Carried XII,Closed Session The Board moved to Closed Session to deal with confidential matters. Moved by: S. Harrison-McIntyre Seconded by: J. Gough BOD-138-21 Resolved That the Board move to Closed Session to deal with confidential land and human resources matters; and Further that the Chief Administrative Officer, members of the Executive Leadership Team, and the Coordinator BOD/CAO remain in the meeting for the discussion. Carried The Board rose from Closed Session and reported findings. Moved by: C. Riepma Seconded by: M. Quirk BOD-139-21 Resolved That the Board rise from Closed Session and report findings. Carried a) Confidential Land Matter Moved by: D. Barton Seconded by: T. Vegh BOD-140-21 Resolved That Confidential Staff Report No. 48-21-BOD regarding a confidential land matter be received; and Further that the recommendations contained within the report be approved. Carried b) Confidential Human Resources Matter Moved by: D. Barton Seconded by: T. Vegh Page 104 of 133 14.d) Minutes of Lake Simcoe Reg�arPRrIRAcYP01'99 e g�0. e2t!flg held ... Friday, February 26, 2021 Meeting Minutes Page 8 BOD-141-21 Resolved That Confidential Staff Report No. 49-21-BOD regarding a confidential human resources matter be received; and Further that the recommendations contained within the report be approved. Carried XIII. Other Business XIV. Adjournment Moved by: V. Hackson Seconded by: R. Greenlaw BOD-142-21 Resolved That the meeting be adjourned at 11:15 a.m. Carried C Regional Chairman Wayne Emmerson Rob Baldwin Chair Chief Administrative Officer Page 105 of 133 17.a) 2021-109, Being a By-law to Declare Surplus and Authorize the Sale... The Corporation of the Township of Oro-Medonte By-Law No. 2021-109 Being a By-law to Declare Surplus and Authorize the Sale of Lands to the County of Simcoe and the Execution of Documents related thereto; Whereas Section 270 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, authorizes a Council of a municipality to sell or otherwise dispose of land in accordance with policies adopted and maintained by the municipality in respect thereof; And Whereas Council enacted By-Law No. 2012-112 on the 6th day of June, 2012, Being a By-law to Establish a Policy with respect to the Sale and Other Disposition of Land; And Whereas the Corporation of the Township of Oro-Medonte is the owner of lands described as Part of 739 Horseshoe Valley Road West, Township of Oro-Medonte, County of Simcoe, legally described as Part of the North Half of the West Half of Lot 1, Concession 5 Oro, being Part 2 on Plan 51 R-42943, Township of Oro-Medonte, County of Simcoe, being part of PIN 74056-0057 (LT), having an area of approximately 2,888 square meters (0.714 acres), more or less ("Property"); And Whereas the Corporation of the Township of Oro-Medonte is the owner of lands described as Part of 3387 Line 4 North, Township of Oro-Medonte, County of Simcoe legally described as Part Lot 1, Concession 5 Oro, being Part 1 on Plan 51 R-42943, Township of Oro-Medonte, County of Simcoe, being part of PIN 74056-0055 (LT), having an area of approximately 689 square meters (0.170 acres), more or less ("Property"); And Whereas the County of Simcoe is the owner of and has jurisdiction over Horseshoe Valley Road (County Road 22); And Whereas the County of Simcoe requires additional lands along Horseshoe Valley Road and Line 4 North and has offered to purchase a portion of the Township's Lands for such purposes; And Whereas Council has determined that the said lands legally described as, Part of the North Half of the West Half of Lot 1, Concession 5 Oro, being Part 2 on Plan 51 R-42943, Township of Oro- Medonte, County of Simcoe, being part of PIN 74056-0057 (LT) and Part Lot 1, Concession 5 Oro, being Part 1 on Plan 51 R-42943, Township of Oro-Medonte, County of Simcoe, being part of PIN 74056-0055 (LT), are not required for municipal purposes; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the said lands legally described as, Part of the North Half of the West Half of Lot 1, Concession 5 Oro, being Part 2 on Plan 51 R-42943, Township of Oro-Medonte, County of Simcoe, being part of PIN 74056-0057 (LT) and Part Lot 1, Concession 5 Oro, being Part 1 on Plan 51 R-42943, Township of Oro-Medonte, County of Simcoe, being part of PIN 74056-0055 (LT), are declared surplus to the needs of the municipality; 2. The Mayor and Clerk are hereby authorized to execute the Agreements of Purchase and Sale attached hereto as Schedule A. 3. Upon execution of the amended agreement by the County of Simcoe and Township of Oro- Medonte, the Mayor and Clerk are hereby authorized to execute closing documents provided by the Municipal Solicitor. By-Law Read a First, Second and Third time, and Passed this 10th day of November, 2021. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, Yvonne Aubichon Page 106 of 133 17.a) 2021-109, Being a By-law to Declare Surplus and Authorize the Sale... By-Law 2021 - 109 Schedule "A" Agreements of Purchase and Sale: Part of 739 Horseshoe Valley Road West, Township of Oro-Medonte, County of Simcoe, legally described as Part of the North Half of the West Half of Lot 1, Concession 5 Oro, being Part 2 on Plan 51 R-42943, Township of Oro-Medonte, County of Simcoe, being part of PIN 74056-0057 (LT); Part of 3387 Line 4 North, Township of Oro-Medonte, County of Simcoe legally described as Part Lot 1, Concession 5 Oro, being Part 1 on Plan 51 R-42943, Township of Oro-Medonte, County of Simcoe, being part of PIN 74056-0055 (LT). Page 107 of 133 BUYER: THE CORPORATION OF THE COUNTY OF SIMCOE SELLER: THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE PROPERTY: Part of 739 Horseshoe Valley Road West, Township of Oro- Medonte, County of Simcoe, legally described as Part of the North Half of the West Half of Lot 1, Concession 5 Oro, being Part 2 on Plan 51 R-42943, attached hereto as Schedule "A", Township of Oro-Medonte, County of Simcoe, being part of PIN 74056-0057 (LT), having an area of approximately 2,888 square meters (0.714 acres), more or less ("Property"); PURCHASE PRICE: THIRTY ONE THOUSAND FIVE HUNDRED AND EIGHTY FOUR DOLLARS -----XX1100 ($31,584.00) Canadian 1. PAYMENT: The Buyer agrees to pay the purchase price by certified cheque or bank draft to the Seller's solicitor on closing, subject to any adjustments set out in Schedule "B". 2. SCHEDULES: SCHEDULES "A" and "B" form part of this agreement. 3. IRREVOCABLE: This Offer shall be irrevocable by the Buyer until 4:00 p.m. on the.29 day of-Get<elser, 2021, after which time, if not accepted; this Offer shall be null and void. 4. REFERENCE PLAN: The Buyer agrees to pay for all costs associated with the preparation and registration of a reference plan for the required land taking for this transaction. 5. CONDITION PRECEDENT: The Seller acknowledges that the Buyer has delegated authority to negotiate this Agreement, but that it is conditional for a period of one hundred and twenty (120) days from acceptance (the "Condition Date") upon confirmation that the Agreement meets the terms set out in the applicable By-law of the Council of the Corporation of the County of Simcoe. The Buyer shall use its best efforts to satisfy this condition by the Condition Date. In the event that the Buyer does not provide written notice to the Seller or the Seller's solicitor that this condition is fulfilled or waived by the Condition Date, then this Agreement shall become null and void. The Seller and Buyer agree that this is a true condition precedent. 6. COMPLETION DATE: This agreement shall be completed no later than 45 days after the Notice of Fulfillment of Condition has been delivered to the Seller in respect of the condition contained in paragraph 5 above, unless otherwise agreed to in writing between the parties. Provided that the Completion Date may be accelerated or extended by mutual agreement. 7. RIGHT OF ENTRY: Upon acceptance of this agreement the Seller hereby irrevocably authorizes the Buyer and its engineers, consultants, contractors, employees or other authorized representatives, including the applicable Hydro authority, to enter onto the Property at any time to complete such inspections, surveys or tests and to commence construction of all work required by the Buyer to complete the road widening, including without limitation tree removal and hydro pole relocation. The Buyer agrees that should the agreement fail to close due to the fault of the Buyer, any damage done to the Seller's property as a result of actions taken by the Buyer pursuant to this paragraph shall be rectified by the Buyer at its expense, The Buyer further agrees to indemnify the Seller for any and all liability arising as a result of the Buyer, and its engineers, consultants, contractors, employees or other authorized representatives, entering onto any ULIIGI GIII,,.UIIIUIaIIbc.7. 9. ENVIRONMENTAL WARRANTIES: The Seller warrants that- (i) the Seller has not been prosecuted for or convicted of any offence under any Environmental Laws as defined in Section 25 of this agreement nor has the Seller been found liable in any proceeding to pay any fine, penalty, damages, amount or judgment to any person as a result of any release or threatened release as defined in Environmental Laws or as a result of the breach of any Environmental Laws and to the knowledge of the Seiler there is no basis for any such proceeding or action; (ii) no part of the Property has ever been used by the Seller as a landfill or for the disposal of waste and to the nest of the knowledge of the Seller no part of the Property has been used by any other person as a landfill or for the disposal of waste; (iii) to the best of the Seller's knowledge and belief there are no past or present conditions, events or circumstances that: (a) have or may reasonably be expected to give rise to any claim or other obligation under any Environmental Laws or that may require the Buyer to incur any environmental costs, or (b) may reasonably be expected to form the basis of any claim, investigation or inquiry against or involving the Seller or Buyer based on or related to any environmental matter or which could reasonably be expected to require either of the Seller or Buyer to incur any environmental costs, and (c) except to the extent that such request or requirement has been fully complied with, the Seller has not been requested or required by any governmental authority to perform any investigatory or remedial activity or other action in connection with any environmental matter; (iv) to the best of the Seller's knowledge no hazardous waste or substance has been stored, treated or disposed of on or about the Property and no underground storage tanks or other containers currently exist on the portion of the Property to be conveyed; (v) the Seller has made full disclosure in writing to the Buyer of all facts and circumstances relating to the environmental conditions pertaining to the Property. 10. NOTICE: Any notice relating hereto or provided herein shall be in writing. This agreement, any counter-offer, notice of acceptance thereof, or any notice shall be deemed given and received, 0) if by personal delivery, on the day of delivery; (ii) if by facsimile transmission on the date of delivery with electronic confirmation of receipt obtained; (iii) if by email transmission in "pdf' format on the date of delivery with electronic confirmation of email be sent; and (iv) if by prepaid registered mail on the 41 business day following the posting thereof. 11. TITLE SEARCH: The Buyer shall be allowed until Closing to examine title to the Property, at its own expense, to satisfy itself that there are no outstanding work orders or deficiency notices affecting the Property. The present use of the Property is Vacant Land. 12. HST: If this transaction is subject to Harmonized Sales Tax (H.S.T.) then such H.S.T. shall be in addition to and not included in the purchase price, and the 13.TITLE: Provided that the title to the Property is good and free from all restrictions, charges, liens, claims and encumbrances, except as otherwise specifically provided in this agreement, and save and except for: a. any registered restrictions or covenants that run with the land, provided that such are complied with; b. any registered agreements with a municipality or a supplier of utility service including, without limitation, electricity, water, sewage, gas, telephone or cable -television or other telecommunication service, provided such have been complied with or security has been posted to ensure compliance and completion as evidenced by letter from the relevant municipality or utility supplier; c, any minor easements for the supply of utility or telephone services to the Property or to adjacent properties; and d. any easements for drainage, storm or sanitary sewer, public utility lines, telephone lines, cable television lines or other services which do not materially affect the present use of the Property. If within the time for examining the title any valid objection to title, or any outstanding work order or deficiency notice, or to the fact that the said present use may not lawfully be continued, or that the principal building may not be insured against risk of fire, is made in writing to Seller or Seller's solicitor, which Seller is unable or unwilling to remove, remedy or satisfy, and which Buyer will not waive, this agreement, notwithstanding any intermediate acts or negotiations in respect of such objections, shall be at an end, and all money therefore paid shall be returned without interest or deduction and Seller and his Agents shall not be liable for any costs or damages. Save as to any valid objection so made within such time, and except for any objection going to the root of title, Buyer shall be conclusively deemed to have accepted the Seller's title to the Property. The Seller hereby consents to the municipality or other government authority releasing to the Buyer details of all outstanding work orders or deficiency notices affecting the Property, and the Seller agrees to execute and deliver to the Buyer or his solicitor such further authorizations in this regard as the Buyer may reasonably require. 14. INSPECTION:The Buyer acknowledges having the opportunity to inspect the property prior to submitting this agreement and the Seller understands that upon Council approval this agreement shall be a binding Agreement of Purchase and Sale between the Purchase and the Seller. 15. PRIVACY CONSENT: The Seller hereby consents to, local and regional municipalities, the Province or any other governmental authority having jurisdiction, releasing to the Buyer details of all outstanding municipal or other compliance or work orders or deficiency notices affecting the Property and/or such information related to the Property as is in their respective files and the Seller agrees to promptly execute and deliver to the Buyer such further authorizations in this regard as the Buyer may reasonably require. 16. FUTURE USE: The Seller and Buyer agree that there is no condition, express or implied, representation or warranty of any kind that the future intended use of the Property by Buyer is or will be lawful except as may specifically be stipulated elsewhere in this agreement. 17. DOCUMENTS: The Buyer shall not call for the production of any title deed, abstract, survey or other evidence of title to the Property except such as are in the possession or control of Seller. Seller agrees that, if requested by the Buyer, he will deliver any sketch or survey of the Property in his possession or within his control to Buyer as soon as possible and prior to the last day allowed for examining title. arnuum, 11 dlly, W111WI IL WIWI U0 11CLU7.7911y IV1 1 UyC.1 Lv Nay w Ld— ...u.wa.., — National Revenue in order to satisfy Buyer's liability in respect of tax payable by Seller under the non-residency provisions of the Income Tax Act, R.S.C. 1985, c.1, by reason of his sale. Buyer shall not claim such credit if Seller delivers on completion the prescribed certificate or the Seller's his statutory declaration that the Seller he is not then a non-resident of Canada. 20. CLOSING ARRANGEMENTS: Each of the Seller and Buyer shall retain a lawyer to complete the transaction, and where the transaction will be completed by electronic registration pursuant to Part III of the Land Registration Reform Act, R.S.O. 1990, c.L.4 and the Electronic Registration Act, 1991, S.O. 1991, c.44, and any amendment thereto, the Seller and Buyer acknowledge and agree that the exchange of closing funds, non-registerable documents and other items (the "Requisite Deliveries") and the release thereof to the Seller and Buyer will (a) not occur at the same time as the registration of the transfer/deed (and any other documents intended to be registered in connection with the completion of this transaction) and (b) be subject to conditions whereby the lawyer(s) receiving any of the Requisite Deliveries will be required to hold same in trust and not release same except in accordance with the terms of a Document Registration Agreement between the said lawyers, the form of which is as recommended from time to time by the Law Society of Upper Canada. Unless otherwise agreed to by the lawyers, such exchange of the Requisite Deliveries will occur in the applicable Land Titles Office or such other location agreeable to both lawyers. 21. DOCUMENT PREPARATION: The Transfer and all closing documentation shall be prepared in registerable form by the Buyer's solicitor, at the expense of Buyer. If requested by Buyer, Seller covenants that the Transfer to be delivered on completion shall contain the statements contemplated by section 50(22) of the Planning Act, R.S.O. 1990, c.P.13. 22. ADJUSTMENTS: There shall be no adjustments made for realty taxes etc. on Closing. 23. TIME LIMITS: Time shall in all respects be of the essence hereof provided that the time for doing or completing of any matter provided for herein may be extended or abridged by an agreement in writing signed by Seller and Buyer or by their respective solicitors who may be specifically authorized in that regard. 24. TENDER: Any tender of documents or money hereunder may be made upon Seller or Buyer or their respective solicitors on the day set for completion of this agreement. Money may be tendered by bank draft or cheque certified by a Chartered Bank, Trust Company, Province of Ontario Savings Office, Credit Union or Caisse Populaire. 25. FAMILY LAW ACT: The Seller warrants that spousal consent is not necessary to this transaction under the provisions of the Family Law Act, R.S.O. 1990, c.F.3, unless the Seller's spouse has executed the consent hereinafter provided. 26. ENVIRONMENTAL LAWS: Environmental Laws means all laws (including common law, statutes, bylaws, rules, regulations, orders, ordinances, protocols, codes, guidelines, treaties, policies, notices, directions, decrees, judgments, awards or requirements) of any governmental authority relating in full or in part to the environment (as defined in Environmental Laws), pollution or protection of the environment, the management, collection, handling, transfer, storage, processing, treatment, deposit or disposal of waste of any nature or kind, and includes those applicable Environmental Laws relating to collection, storage, generation, use, handling, manufacturing, processing, transfer, transportation, treatment, reuse, recycling, release and disposal of hazardous substances, any applicable municipal or other sewer use by-law, as amended from time to time. 27.AGREEMENT IN WRITING: If there is a conflict or discrepancy between any provision added to this agreement (including any Schedule to this agreement) and any provisions in the printed portion hereof, the added provision shall w1c111. 1 1no ay1cc,IIVI« a1IaI1 UG IGGu xvluI d11 U111RJ.Cs Q1 yurwer or number required by the context. 28. HEADINGS: The headings inserted into this agreement are inserted for convenience only and shall not be used as a means of interpreting this agreement. 29. GENDER & PLURALS: This agreement shall be read with all changes of gender or number required by the context. 30. ENUREMENT: This agreement shall enure to the benefit of and be binding upon the Parties hereto and their respective heirs, executors, successors, administrators and assigns. 31. ENFORCEABILITY: The invalidity or unenforceability of any provision of this Agreement shall not affect the validity or enforceability of any provision hereof and any such invalid or unenforceable provision shall be deemed to be severable. 32. GOVERNING LAWS: This agreement is made pursuant to and shall be governed by and construed in accordance with the laws of the Province of Ontario and shall be treated in all respects as an Ontario contract. 33. FACSIMILEIEMAIL TRANSMISSION: The Buyer and Seller agree that the acceptance, rejection or modification of this agreement may be transmitted by "fax" document transmission or by email to their respective solicitors and that communication by such means will be legal and binding on all parties. (The Rest of this page is intentionally left blank] �� DATED at Midhurst, Ontario this A 1 day of �����rryr�r' , 2021 THE CORPORATION OF THE COUNTY OF SIMCOE by its Agent, Sandra Robinson, RWA Real Estate Manager, Procurement, Fleet and Property Department. SELLER: I hereby accept the above offer, and covenant, promise and agree to and with the above-named Buyer to duly carry out the same (on the terms and conditions above-mentioned. DATED at this day of , 2021 THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Per: Name: Title: Per: Name: Title: IIWe have the authority to bind the Corporation. SELLER'S SOLICITOR: BUYER'S SOLICITOR: Zarah Walpole Director of Legal Services The Corporation of the County of Simcoe Administration Centre 1110 Hwy 26, Midhurst, ON L9X 1 N6 TEL: 705-726-9300 ext 1627 FAX: 705-737-3634 EMAIL: zarah.walpole@simcoe.ca to WOW; 10 IR Rol N O E r. _ � ;�SA gin: � v : ..i 1 F is i i j=esi, 40 1. The Buyer agrees to pay, in addition to the purchase price, as an adjustment on closing, the Seller's legal costs in the following amounts: a. Up to a maximum of $700.00 for legal fees, disbursements and HST for negotiations leading up to the execution of the Agreement of Purchase and Sale upon provision of a signed invoice by the Seller's lawyer. b. Up to a maximum of $1,500.00 for legal fees, disbursements and HST for the completion of the sale of the Property. 2. Up to a maximum of $250.00 for legal fees, disbursements and HST for preparing and obtaining each partial discharge of mortgage upon receipt of a signed invoice from the Seller's lawyer. 3. The Buyer agrees to pay, in addition to the purchase price, as an adjustment on closing, the sum of $200.00 for the review of the County's appraisal or other related expenses incurred by the Seiler, upon receipt of an invoice for same. 4. Should the Seller choose to retain cut wood or lumber from the frontage of the Property, the Seller agrees to provide the Buyer with written notice on or before closing as to whether he would like the cut wood, otherwise the Buyer will have no obligation to leave it for the Seller. 5. The Seller agrees to permit access to the Seller's remaining property for minor lot grading purposes after Closing, if required. The Buyer agrees that upon completion of all work all the surface areas are to be restored to the satisfaction of the Seller, acting reasonably. 6. The Seller agrees that the compensation paid under this agreement is full satisfaction for its Property and waives any claims under the Expropriations Act, R.S.O. 1990 c.E 26. 7. The Seller acknowledges and agrees that the Property being purchased herein does not need to be assumed into the road system by the Buyer pursuant to section 31(6) of the Municipal Act, 2001. The Transfer from the Seller to the Buyer will contain a statement indicating that the Transfer of the Property is for"road widening purposes". 8. The Buyer undertakes to do the following after completion of all construction and road works: a. Restore all surface areas to the satisfaction of the Seller, acting reasonably; b. Ensure a safe and reasonable level driveway entrance, if applicable; and, c. Relocate approximately 122 metres of the existing chain-link fence back onto private property. BUYER: THE CORPORATION OF THE COUNTY OF SIMCOE SELLER: THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE PROPERTY: Part of 3387 Line 4 North, Township of Oro-Medonte, County of Simcoe, legally described as ; Part Lot 1, Concession 5 Oro, being Part 1 on Plan 51 R-42943, attached hereto as Schedule "A", Township of Oro-Medonte, County of Simcoe, being part of PIN 74056-0055 (LT), having an area of approximately 689 square meters (0.170 acres), more or less ("Property"); PURCHASE PRICE: TWENTY THOUSAND NINE HUNDRED AND TWENTY FOUR DOLLARS -----XXI100 ($20,924.00) Canadian 1. PAYMENT: The Buyer agrees to pay the purchase price by certified cheque or bank draft to the Seller's solicitor on closing, subject to any adjustments set out in Schedule "B". 2. SCHEDULES: SCHEDULES "A" and "B" form part of this agreement. 3. IRREVOCABLE: This Offer shall be irrevocable by the Buyer until 4:00 p.m. on the -212��day of P, 2021, after which time, if not accepted; this Offer shall be null and void. 4. REFERENCE PLAN: The Buyer agrees to pay for all costs associated with the preparation and registration of a reference plan for the required land taking for this transaction. 5. CONDITION PRECEDENT: The Seller acknowledges that the Buyer has delegated authority to negotiate this Agreement, but that it is conditional for a period of one hundred and twenty (120) days from acceptance (the "Condition Date") upon confirmation that the Agreement meets the terms set out in the applicable By-law of the Council of the Corporation of the County of Simcoe. The Buyer shall use its best efforts to satisfy this condition by the Condition Date. In the event that the Buyer does not provide written notice to the Seller or the Seller's solicitor that this condition is fulfilled or waived by the Condition Date, then this Agreement shall become null and void. The Seller and Buyer agree that this is a true condition precedent. 6. COMPLETION DATE: This agreement shall be completed no later than 45 days after the Notice of Fulfillment of Condition has been delivered to the Seller in respect of the condition contained in paragraph 5 above, unless otherwise agreed to in writing between the parties. Provided that the Completion Date may be accelerated or extended by mutual agreement. 7. RIGHT OF ENTRY: Upon acceptance of this agreement the Seller hereby irrevocably authorizes the Buyer and its engineers, consultants, contractors, employees or other authorized representatives, including the applicable Hydro authority, to enter onto the Property at any time to complete such inspections, surveys or tests and to commence construction of all work required by the Buyer to complete the road widening, including without limitation tree removal and hydro pole relocation. The Buyer agrees that should the agreement fail to close due to the fault of the Buyer, any damage done to the Seller's property as a result of actions taken by the Buyer pursuant to this paragraph shall be rectified by the Buyer at its expense. The Buyer further agrees to indemnify the Seller for any and all liability arising as a result of the Buyer, and its engineers, consultants, contractors, employees or other authorized representatives, entering onto any V4iIVI VIIVMiII...i.-..,VVv. 9. ENVIRONMENTAL WARRANTIES: The Seller warrants that: (i) the Seller has not been prosecuted for or convicted of any offence under any Environmental Laws as defined in Section 25 of this agreement nor has the Seller been found liable in any proceeding to pay any fine, penalty, damages, amount or judgment to any person as a result of any release or threatened release as defined in Environmental Laws or as a result of the breach of any Environmental Laws and to the knowledge of the Seller there is no basis for any such proceeding or action; (ii) no part of the Property has ever been used by the Seller as a landfill or for the disposal of waste and to the best of the knowledge of the Seller no part of the Property has been used by any other person as a landfill or for the disposal of waste; (iii) to the best of the Seller's knowledge and belief there are no past or present conditions, events or circumstances that: (a) have or may reasonably be expected to give rise to any claim or other obligation under any Environmental Laws or that may require the Buyer to incur any environmental costs, or (b) may reasonably be expected to form the basis of any claim, investigation or inquiry against or involving the Seller or Buyer based on or related to any environmental matter or which could reasonably be expected to require either of the Seller or Buyer to incur any environmental costs, and (c) except to the extent that such request or requirement has been fully complied with, the Seller has not been requested or required by any governmental authority to perform any investigatory or remedial activity or other action in connection with any environmental matter; (iv) to the best of the Seller's knowledge no hazardous waste or substance has been stored, treated or disposed of on or about the Property and no underground storage tanks or other containers currently exist on the portion of the Property to be conveyed; (v) the Seller has made full disclosure in writing to the Buyer of all facts and circumstances relating to the environmental conditions pertaining to the Property. 14. NOTICE: Any notice relating hereto or provided herein shall be in writing. This agreement, any counter-offer, notice of acceptance thereof, or any notice shall be deemed given and received, (i) if by personal delivery, on the day of delivery; (ii) if by facsimile transmission on the date of delivery with electronic confirmation of receipt obtained; (iii) if by email transmission in "pdf' format on the date of delivery with electronic confirmation of email be sent; and (iv) if by prepaid registered mail on the 4th business day following the posting thereof. 11. TITLE SEARCH: The Buyer shall be allowed until Closing to examine title to the Property, at its own expense, to satisfy itself that there are no outstanding work orders or deficiency notices affecting the Property. The present use of the Property is Vacant Land. 12. HST: If this transaction is subject to Harmonized Sales Tax (H.S.T.) then such H.S.T. shall be in addition to and not included in the purchase price, and the 13. TITLE: Provided that the title to the Property is good and free from all restrictions, charges, liens, claims and encumbrances, except as otherwise specifically provided in this agreement, and save and except for: a. any registered restrictions or covenants that run with the land, provided that such are complied with; b. any registered agreements with a municipality or a supplier of utility service including, without limitation, electricity, water, sewage, gas, telephone or cable television or other telecommunication service, provided such have been complied with or security has been posted to ensure compliance and completion as evidenced by letter from the relevant municipality or utility supplier; c. any minor easements for the supply of utility or telephone services to the Property or to adjacent properties; and d. any easements for drainage, storm or sanitary sewer, public utility lines, telephone lines, cable television lines or other services which do not materially affect the present use of the Property. If within the time for examining the title any valid objection to title, or any outstanding work order or deficiency notice, or to the fact that the said present use may not lawfully be continued, or that the principal building may not be insured against risk of fire, is made in writing to Seller or Seller's solicitor, which Seller is unable or unwilling to remove, remedy or satisfy, and which Buyer will not waive, this agreement, notwithstanding any intermediate acts or negotiations in respect of such objections, shall be at an end, and all money therefore paid shall be returned without interest or deduction and Seller and his Agents shall not be liable for any costs or damages. Save as to any valid objection so made within such time, and except for any objection going to the root of title, Buyer shall be conclusively deemed to have accepted the Seller's title to the Property. The Seller hereby consents to the municipality or other government authority releasing to the Buyer details of all outstanding work orders or deficiency notices affecting the Property, and the Seller agrees to execute and deliver to the Buyer or his solicitor such further authorizations in this regard as the Buyer may reasonably require. 14. INSPECTION:The Buyer acknowledges having the opportunity to inspect the property prior to submitting this agreement and the Seller understands that upon Council approval this agreement shall be a binding Agreement of Purchase and Sale between the Purchase and the Seller. 15. PRIVACY CONSENT: The Seller hereby consents to, local and regional municipalities, the Province or any other governmental authority having jurisdiction, releasing to the Buyer details of all outstanding municipal or other compliance or work orders or deficiency notices affecting the Property and/or such information related to the Property as is in their respective files and the Seller agrees to promptly execute and deliver to the Buyer such further authorizations in this regard as the Buyer may reasonably require. 16. FUTURE USE: The Seller and Buyer agree that there is no condition, express or implied, representation or warranty of any kind that the future intended use of the Property by Buyer is or will be lawful except as may specifically be stipulated elsewhere in this agreement. 17. DOCUMENTS: The Buyer shall not call for the production of any title deed, abstract, survey or other evidence of title to the Property except such as are in the possession or control of Seller. Seller agrees that, if requested by the Buyer, he will deliver any sketch or survey of the Property in his possession or within his control to Buyer as soon as possible and prior to the last day allowed for examining title. QIIRJUIILI 11 QllyI YYII1Vl1 IL -1G1 - .I..v...,..,u.J 1- v J- - 1-J - "" .......... - National Revenue in order to satisfy Buyer's liability in respect of tax payable by Seller under the non-residency provisions of the Income Tax Act, R.S.C. 1985, c.1, by reason of his sale. Buyer shall not claim such credit if Seller delivers on completion the prescribed certificate or the Seller's his statutory declaration that the Seller he is not then a non-resident of Canada. 20. CLOSING ARRANGEMENTS: Each of the Seller and Buyer shall retain a lawyer to complete the transaction, and where the transaction will be completed by electronic registration pursuant to Part III of the Land Registration Reform Act, R.S.O. 1990, c.L.4 and the Electronic Registration Act, 1991, S.O. 1991, c.44, and any amendment thereto, the Seller and Buyer acknowledge and agree that the exchange of closing funds, non-registerable documents and other items (the "Requisite Deliveries") and the release thereof to the Seller and Buyer will (a) not occur at the same time as the registration of the transfer/deed (and any other documents intended to be registered in connection with the completion of this transaction) and (b) be subject to conditions whereby the lawyer(s) receiving any of the Requisite Deliveries will be required to hold same in trust and not release same except in accordance with the terms of a Document Registration Agreement between the said lawyers, the form of which is as recommended from time to time by the Law Society of Upper Canada. Unless otherwise agreed to by the lawyers, such exchange of the Requisite Deliveries will occur in the applicable Land Titles Office or such other location agreeable to both lawyers. 21. DOCUMENT PREPARATION: The Transfer and all closing documentation shall be prepared in registerable form by the Buyer's solicitor, at the expense of Buyer. If requested by Buyer, Seller covenants that the Transfer to be delivered on completion shall contain the statements contemplated by section 50(22) of the Planning Act, R.S.O. 1990, c.P.13. 22.ADJUSTMENTS: There shall be no adjustments made for realty taxes etc. on Closing. 23. TIME LIMITS: Time shall in all respects be of the essence hereof provided that the time for doing or completing of any matter provided for herein may be extended or abridged by an agreement in writing signed by Seller and Buyer or by their respective solicitors who may be specifically authorized in that regard. 24. TENDER: Any tender of documents or money hereunder may be made upon Seller or Buyer or their respective solicitors on the day set for completion of this agreement. Money may be tendered by bank draft or cheque certified by a Chartered Bank, Trust Company, Province of Ontario Savings Office, Credit Union or Caisse Populaire. 26. FAMILY LAW ACT: The Seller warrants that spousal consent is not necessary to this transaction under the provisions of the Family Lave Act, R.S.O. 1990, c.F.3, unless the Seller's spouse has executed the consent hereinafter provided. 26. ENVIRONMENTAL LAWS: Environmental Laws means all laws (including common law, statutes, bylaws, rules, regulations, orders, ordinances, protocols, codes, guidelines, treaties, policies, notices, directions, decrees, judgments, awards or requirements) of any governmental authority relating in full or in part to the environment (as defined in Environmental Laws), pollution or protection of the environment, the management, collection, handling, transfer, storage, processing, treatment, deposit or disposal of waste of any nature or kind, and includes those applicable Environmental Laws relating to collection, storage, generation, use, handling, manufacturing, processing, transfer, transportation, treatment, reuse, recycling, release and disposal of hazardous substances, any applicable municipal or other sewer use by-law, as amended from time to time. 27. AGREEMENT IN WRITING: If there is a conflict or discrepancy between any provision added to this agreement (including any Schedule to this agreement) and any provisions in the printed portion hereof, the added provision shall 11C:1C7111. 11110 cl�JIZUIIIUIII WIC11I UU Itleu wlL11 afI UldilyCS v1 yerlaer or number required by the context. 28. HEADINGS: The headings inserted into this agreement are inserted for convenience only and shall not be used as a means of interpreting this agreement. 29. GENDER & PLURALS: This agreement shall be read with all changes of gender or number required by the context. 30. ENUREMENT: This agreement shall enure to the benefit of and be binding upon the Parties hereto and their respective heirs, executors, successors, administrators and assigns. 31. ENFORCEABILITY: The invalidity or unenforceability of any provision of this Agreement shall not affect the validity or enforceability of any provision hereof and any such invalid or unenforceable provision shall be deemed to be severable. 32. GOVERNING LAWS: This agreement is made pursuant to and shall be governed by and construed in accordance with the laws of the Province of Ontario and shall be treated in all respects as an Ontario contract. 33. FACSIMILE/EMAIL TRANSMISSION: The Buyer and Seller agree that the acceptance, rejection or modification of this agreement may be transmitted by "fax" document transmission or by email to their respective solicitors and that communication by such means will be legal and binding on all parties. [The Rest of this page is intentionally left blank] DATED at Midhurst, Ontario this day of T'e � �, 2021. f THE CORPORATION OF THE COUNTY OF SIMCOE by its Agent, Sandra Robinson, RWA Real Estate Manager, Procurement, Fleet and Property Department. SELLER: I hereby accept the above offer, and covenant, promise and agree to and with the above-named Buyer to duly carry out the same {on the terms and conditions above-mentioned. DATED at this day of , 2021 THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Per: Name: Title: Per: Name: Title: IIWe have the authority to bind the Corporation. SELLER'S SOLICITOR: BUYER'S SOLICITOR: Zarah Walpole Director of Legal Services The Corporation of the County of Simcoe Administration Centre 1110 Hwy 26, Midhurst, ON L9X 1 N6 TEL: 705-726-9300 ext 1627 FAX: 705-737-3634 EMAIL: zarah.wal pole @simcoe.ca vzl- Ul r till li B3. tiaSS 11 W Ell it Z Simcoe, as Buyer and The Corporation of the Township of Oro-Medonte, as Sellers. 1. The Buyer agrees to pay, in addition to the purchase price, as an adjustment on closing, the Seller's legal costs in the following amounts: a. Up to a maximum of $700.00 for legal fees, disbursements and HST for negotiations leading up to the execution of the Agreement of Purchase and Sale upon provision of a signed invoice by the Seller's lawyer. b. Up to a maximum of $1,500.00 for legal fees, disbursements and HST for the completion of the sale of the Property. 2. Up to a maximum of$250.00 for legal fees, disbursements and HST for preparing and obtaining each partial discharge of mortgage upon receipt of a signed invoice from the Seller's lawyer. 3. The Buyer agrees to pay, in addition to the purchase price, as an adjustment on closing, the sum of $200.00 for the review of the County's appraisal or other related expenses incurred by the Seller, upon receipt of an invoice for same. 4. Should the Seller choose to retain cut wood or lumber from the frontage of the Property,the Seller agrees to provide the Buyer with written notice on or before closing as to whether he would like the cut wood, otherwise the Buyer will have no obligation to leave it for the Seller. 5. The Seller agrees to permit access to the Seller's remaining property for minor lot grading purposes after Closing, if required. The Buyer agrees that upon completion of all work all the surface areas are to be restored to the satisfaction of the Seller, acting reasonably. 6. The Seller agrees that the compensation paid under this agreement is full satisfaction for its Property and waives any claims under the Expropriations Act, R.S.O. 1990 c.E 26. 7. The Seller acknowledges and agrees that the Property being purchased herein does not need to be assumed into the road system by the Buyer pursuant to section 31(6) of the Municipal Act, 2001. The Transfer from the Seller to the Buyer will contain a statement indicating that the Transfer of the Property is for"road widening purposes". 8. The Buyer undertakes to do the following after completion of all construction and road works: a. Restore all surface areas to the satisfaction of the Seller, acting reasonably; b. Ensure a safe and reasonable level driveway entrance, if applicable; and, c. Relocate approximately 122 metres of the existing chain-link fence back onto private property. 9. The Buyer agrees to pay the Seller on closing, the sum of$2,000.00 as compensation for any rehabilitation work the Seller believes is required on private property after completion of the construction project. Any rehabilitation work is the sole responsibility of the Seller and the Seller and the Buyer hereby acknowledge and agree that no further compensation will be paid with respect to this work. 17.b) 2021-121 : A By-law to Authorize the Execution of An Agreement Betw... The Corporation of the Township of Oro-Medonte By-law No. 2021-121 A By-law to Authorize the Execution of An Agreement Between The Corporation of the Township of Oro-Medonte and Shawn William Glassford and Tanya Kim Sampson and repeal By-law 2016-166 Whereas Council of the Township of Oro-Medonte did on the 19t" day of May 1999, enact By-law No. 99-50, Being a By-law to provide policy for encroachments on road allowances and municipally owned property; And Whereas the Township, pursuant to By-law No. 99-50, has granted permission to maintain the said Encroachment(s) upon the condition of entering into an Encroachment and License Agreement; And Whereas the Municipal Act, 2001,S.O. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; And Whereas the Council of The Corporation of the Township of Oro-Medonte deems it desirable to enter into an Encroachment and License Agreement with Shawn William Glassford and Tanya Kim Sampson; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the Mayor and Clerk be authorized to execute the Agreement attached hereto as Schedule "A" and forming part of this By-Law; 2. That By-law 2016-166 shall hereby be repealed in its entirety; and 3. This by-law shall take effect on the final passing thereof. By-law read a First, Second and Third time, and Passed this 10t" day of November, 2021. The Corporation of the Township of Oro-Medonte 'XI I - Mayor, H.S. Hughes OF Clerk, Yvonne Aubichon Page 124 of 133 17.b) 2021-121 : A By-law to Authorize the Execution of An Agreement Betw... Encroachment and License Agreement made this day of , 2021. Between: The Corporation of The Township Of Oro-Medonte (the "Township") Of The First Part -and - Shawn William Glassford Tanya Kim Sampson (the"Owner") Of The Second Part Whereas the Owner is the owner of certain lands and premises situated in the Township of Oro-Medonte, which lands are more particularly described in Schedule"A" attached hereto (the "Owner's Lands"); And Whereas the Township is the owner of the lands shown as Lakeshore Promenade in accordance with Registered Plan 626, in the Township of Oro-Medonte (the "Township's Lands"); And Whereas the Owner maintains encroachments on the Township's Lands to the extent described in Schedule"B" attached hereto (hereinafter collectively referred to as "the Encroachment(s)"); And Whereas the Township, pursuant to By-law No. 99-50, being a By-law to Provide Policy for Encroachments on Road Allowances and Municipally Owned Property, has granted to the Owner permission to maintain the said Encroachment(s) upon the condition that the Owner enters into this Agreement, which the Owner has agreed to do; Now Therefore This Agreement Witnesses that in consideration of the premises, and of the covenants and agreements hereinafter contained on the part of the Owner to be observed, fulfilled and performed, the Township hereby agrees that the Owner has the right to exclusively use, possess and maintain the said Encroachment(s) but not substantively expand nor change the character of the Encroachment(s) for a term of five years, renewable for further five year terms, and for a total of 11 terms, provided that the Township has not indicated any bona fide requirement at each five year interval that the Encroachment (s) be removed. In the event the Owner wishes to renew this Agreement upon the expiry of each five (5) year term herein granted, the Owner may, provided he is not in default of his obligations hereunder and upon sixty (60) days prior written notice to the Township, apply to renew same, taking all necessary steps and paying all appropriate fees in effect at the time to do so. Such Application shall be considered in accordance with the Township's policies and practices in place at that time. Upon the sale or transfer of the Owner's Lands, the Owner shall forthwith notify the Township in writing thereof and shall provide the Township with the name and address of such Transferee or Purchaser who shall be required to enter into a new Agreement with the Township (and which Agreement shall be in like form and content as herein) and pay all appropriate fees as are required by the Township in entering into such replacement Agreement. In the event the Transferee or Purchaser fails to enter into a replacement Agreement with the Page 125 of 133 17.b) 2021-121 : A By-law to Authorize the Execution of An Agreement Betw... Township, the Encroachment(s)shall forthwith be removed by the Owner at his sole expense; and failing which the Township may do so, and the Owner and Purchaser or Transferee shall be jointly and severally liable to the Township for the cost of demolition or removal. During the term of this Agreement, and any renewal thereof, the Owner shall have the exclusive use and possession of the Encroachment(s). The Township agrees to provide reasonable signage indicating the private nature of the Encroachment(s). In Consideration Of the granting by the Township of such permission, the Owner hereby covenants and agrees with the Township as follows: 1. The Owner agrees to pay to the Township an annual fee as stipulated in the Township's current Fees and Charges Bylaw for Encroachment Agreements. The annual fee will be payable no later than the 1st day of May in each year, and may be added to the tax roll for the Owner's Lands, if required, by the Township. 2. The Owner shall, forthwith upon execution of this Agreement, retain a qualified professional engineer to conduct a safety review of the Encroachment(s)and undertake any necessary repairs, as required by the review, to the reasonable satisfaction of the Township. The Owner shall provide the Township with a copy of the safety review and proof that the necessary repairs were undertaken. 3. The Owner will at its own expense and to the satisfaction of the Township's Chief Building Official, keep and maintain the said Encroachment(s) in good and proper state of repair and will not make any related modifications to the Encroachment(s),without first obtaining the consent of the Township,which consent shall not be unreasonably withheld. Should the Owner fail or neglect in maintaining the Encroachment(s) in a good and safe state of repair to the satisfaction of the Township's Chief Building Official,on thirty (30)days prior written notice to the Owner,the Owner will, at its own expense, notwithstanding any other provision in this Agreement, remove the said Encroachment(s)from the Township's Lands, without being entitled to any compensation whatsoever for such removal and the permission given herein for the maintenance of the Encroachment(s)shall be revoked and shall be deemed at an end. If the Encroachment(s)are not removed by the Owner as aforesaid, the Township may do so, and the cost of demolition and removal shall be at the sole expense of the Owner. 4. The Owner shall have the right to store the Temporary Encroachment(s) identified at Schedule "B"of this Agreement on the Promenade, at the Owner's risk, and the Temporary Encroachment(s)shall be stored in such a way that same does not impede public access along the Promenade and does not create or pose a safety hazard to the public. The Township shall have the right to inspect the Encroachment(s)stored on the Promenade, to ensure that such storage does not pose a safety hazard to the public or impede access along the Promenade. 5. The Township or its officials shall not be liable for any damage caused to any of the Temporary Encroachment(s)while being stored on the Promenade or injury to the public caused by same, unless same is caused by the negligence of the Township or its officials. 6. The Owner shall have the rights to maintain, in their present location, any Sub- Surface Infrastructure (without limiting the generality of this provision), such as waterlines, electrical cabling, etc. in place at the time of the execution of and identified at Schedule "B"this Agreement, and shall be entitled to maintain same, provided that the Owner undertakes to return the Promenade to its pre- construction state after any maintenance has been completed, and that same may be removed or relocated, should the Township reasonably require same for work that needs to be completed on the Promenade. Page 126 of 133 17.b) 2021-121 : A By-law to Authorize the Execution of An Agreement Betw... 7. Nothing herein contained shall be construed as giving to the Owner anything more than permission to maintain the said Encroachment(s)until such time as the removal of such Encroachment(s)from the Township Lands. The Owner agrees that under no circumstances shall additional Encroachment(s) be constructed or placed on the Township's Lands. 8. The Owner hereby releases,waives and forever discharges the Township and its respective agents, officials, servants, contractors, representatives, elected and appointed officials, successors and assigns, of and from all claims, demands, damages, costs, expenses, actions and causes of action,whether in law or equity, in respect of death, injury, loss or damage to the person or any property of the Owner howsoever caused, arising or to arise by reason of the permission granted pursuant to this Agreement. 9. Notwithstanding any consent or approval given by the Township with respect to any plans, specifications or other construction-related matters, the Township will not be in any way liable for the design or construction of any structure, and the party that has obtained the consent or approval of the Township shall be wholly liable for such design and construction. 10. The Owner shall facilitate the construction of any and all utilities over or under the said Encroachment(s), as may be required from time to time. The parties acknowledge and agree that the permission granted in this Agreement does not in any way whatsoever diminish the rights of the Township, or any gas, telephone, telegraph, electric light or other public utility company, their respective officers, servants,workers, employees, agents, and contractors,to enter at all times upon the Encroachment(s)for the purpose of constructing, repairing, maintaining, replacing or removing any sewers, mains, culverts, drains,water pipes, gas pipes, poles, wires or other services and installations and appurtenances thereto, provided that the Encroachment(s) is returned to its pre- construction state after any maintenance has been completed. The Owner shall not be entitled to any damages or compensation as a result of the reasonable exercise of the Township's or utility company's rights contained in this paragraph. 11. The Owner will from time to time and at all times hereafter will and truly save, defend and keep harmless and fully indemnify the Township, its officers, directors,servants, workers, employees, agents, and contractors, and any other corporations, boards, commissions or bodies having utilities or services which may in any manner be affected by the having utilities or services which may in any manner be affected by the erection or maintenance of the said Encroachment(s)and their respective officers, directors,servants,workers, employees, agents, and contractors, from and against all actions,suits, claims and demands whatsoever which may be brought against or made upon any or all of them and from and against all loss, costs, charges, damages and expenses whatsoever which may be sustained, incurred or paid by any or all of them, regardless of whether or not they be parties hereto, for or by reason of or on account of the granting by the Township to the Owner of the permission hereby granted and/or the exercise by the Owner of such permission and/or the erection and maintenance of the said Encroachment(s)and appurtenances thereto and/or anything in any manner relating thereto should any such action, suit, claim or demand be brought against or made upon the Township, or any of its officers, servants,workers or employees. 12. The construction, installation, occupation, operation and maintenance of the Encroachment(s)shall comply with all applicable statutes, by-laws and regulations including, but not limited to,the issuance of a building permit(s). 13. The Owner shall obtain and maintain public liability(personal injury and property damage) insurance covering the maintenance of the Encroachment(s) in the amount of at least Two Million Dollars ($2,000,000.00), naming the Township of Oro-Medonte as additional insured. The Owner will provide evidence of such insurance annually, to the Township no later than the 1st day of May in each year, Page 127 of 133 17.b) 2021-121 : A By-law to Authorize the Execution of An Agreement Betw... naming the Township as an additional insured. In the event the Owner's insurer is unable or unwilling to add the Township as an additional insured to the Owner's policy, the Township agrees to add the Owner as an additional insured to its public liability policy, and any incurred premium, surcharge or administration fee occasioned thereby shall be the responsibility of and paid by the Owner in addition to those fees set out in paragraph 1. 14. In addition, all such sums and costs so paid, sustained or incurred by the Township, as aforesaid, and all such annual fees, or further or other fees to be paid by the Owner as set out herein, shall form and constitute a charge or lien on the Owner's Lands until fully discharged by payment thereof and may be collected in a like manner as taxes. 15. The Township, its officers, servants, workers, employees, agents and contractors under its control or supervision shall have the right from time to time and at all reasonable times during the currency of this Agreement,to enter in and upon the said lands or any part thereof,with all necessary workers, plant, equipment and material for the purpose of inspecting the said Encroachment(s) provided that such inspection shall not free or relieve the Owner in any way whatsoever from the liability under the covenant hereinbefore set forth to keep and maintain the said Encroachment(s) in good and proper repair and condition. 16. (a) All notices, consents, approvals or other communications permitted or required to be given under this Agreement(collectively"Notices")shall be in writing, shall not be unreasonably withheld or delayed unless otherwise specifically provided for in this Agreement, and shall be: personally delivered; sent by prepaid mail (except during a postal disruption or threatened postal disruption), or; sent by facsimile, in each case to the applicable address set out below: (i) in the case of the Township: 148 Line 7 South, Oro-Medonte, ON LOL 2EO Attention: Clerk (ii) in the case of the Owner: [Insert Address as set out in the latest Assessment Roll] (b) Any Notice shall be deemed to have been validly and effectively given and received: if personally delivered,on the date of delivery; if sent by prepaid mail, on the third (3rd) business day next following the date of mailing, provided, however, that during any postal disruption or threatened postal disruption, delivery shall be in person; and if sent by facsimile,on the business day next following the day on which it was sent. (c) Either party under this Agreement may from time to time by Notice to the other party change its address for service under this Agreement. 17. Nothing in this Agreement derogates from, interferes with, or fetters the exercise by the Township of all of its rights and obligations as a municipality (whether discretionary or mandatory), or imposes any obligations on the Township in its role as a municipality, and the Township shall not be prevented from or prejudiced in carrying out its statutory rights and responsibilities, including its planning rights and responsibilities. Nothing in this Agreement derogates from, interferes with, or fetters the exercise by the Township's officers, employees, agents, representatives or elected and appointed officials of all of their rights, or imposes any obligations on the Township's officers, employees, agents, representatives or elected and appointed officials, other than as expressly set out in this Agreement. Page 128 of 133 17.b) 2021-121 : A By-law to Authorize the Execution of An Agreement Betw... 18. This Agreement shall be registered on title to the Owner's Lands and on title to the Lakeshore Promenade and the cost of preparation as stipulated in the Township's current Fees and Charges By-law as the application fee for encroachment agreements, and registration of the same shall be borne by the Owner. 19. This Agreement shall be transferrable by the Owner, upon the approval of the Township which shall not be unreasonably withheld, provided that the renewal period(s) under this Agreement has not expired and that the transferee agrees to be enter into a new Agreement with the same provisions and be bound by the Agreement. In Witness Whereof the Township has caused to be affixed its corporate seal under the signatures of its duly authorized officers. Executed at this day of , 2021. The Corporation of The Township Of Oro-Medonte Per: Name: H.S. Hughes Title: Mayor Per: Name: Yvonne Aubichon Title: Director, Corporate Services/Clerk I/We have authority to bind the Corporation. In Witness Whereof the Owner hereto has hereunto affixed its hand. Executed at this day of , 2021. Witness Shawn William Glassford Witness Tanya Kim Sampson Page 129 of 133 17.b) 2021-121 : A By-law to Authorize the Execution of An Agreement Betw... Schedule "A" Owner's Lands: Lots 34 & 108, Plan 626, Township of Oro-Medonte, County of Simcoe. PIN 74040-0126 (LT) Municipally known as 71 Stanley Avenue. Page 130 of 133 17.b) 2021-121 : A By-law to Authorize the Execution of An Agreement Betw... Schedule "B" Township Lands: Part of the Lakeshore Promenade between Kempenfeldt Avenue and Owen Road, Registered Plan 626, designated as Part 7, Plan 51 R-36152, (Geographic Township of Oro),Township of Oro-Medonte, County of Simcoe, being Part of PIN 74040-0003 (LT) Encroachments as set out below: Permanent Encroachments 1. Concrete dock 2. Concrete boat ramp As located on Part 7, Plan of Survey 51 R-36152. Temporary Encroachments 1. Seasonal dock 2. Two (2) Boat Lifts Sub-surface Infrastructure 1. None Page 131 of 133 17.c) 2021-122, A By-law to Appoint Risk Management Official(s) and Risk... The Corporation of the Township of Oro-Medonte By-law No. 2021-122 A By-law to Appoint Risk Management Official(s) and Risk Management Inspector(s)for the purposes of the Clean Water Act, 2006 and to Repeal By-law 2018-076 Whereas subsection 47(1)(b) of the Clean Water Act, 2006,S.O. 2006, Chapter 22(the "Act"), provides that a municipality that has authority to pass by-laws respecting water production, treatment and storage under the Municipal Act, 2001 is responsible for the enforcement of Part IV of the Act in the municipality; And Whereas subsection 47(6)of the Act provides that a municipality that is responsible for the enforcement of Part IV of the Act shall appoint a risk management official and such risk management inspectors as are necessary for that purpose; And Whereas the Township of Oro-Medonte has agreed that the Severn Sound Environmental Association will provide Risk Management Services for the Township in accordance with By-law 2015-112 for the implementation and enforcement of the South Georgian Bay Lake Simcoe Region Source Protection Plan; And Whereas Ms. Michelle Jakobi and Ms. Jennifer Barrick completed Certification under the Ministry of the Environment, Conservation and Parks on October 29, 2021 for the Risk Management Official/Inspector under the Clean Water Act, 2006; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That Melissa Carruthers of the Severn Sound Environmental Association be appointed a Risk Management Official and Risk Management Inspector under subsection 47(6) of the Act. 2. That this appointment remains in effect for the term of Ms. Carruther's employment with the Severn Sound Environmental Association. 3. That Michelle Jakobi be appointed as an alternate Risk Management Official and Risk Management Inspector under subsection 47(6) of the Act. 4. That Jennifer Barrick be appointed as an alternate Risk Management Official and Risk Management Inspector under subsection 47(6) of the Act. 5. That By-law 2018-076 be repealed in its entirety. 6. This by-law shall take effect on the final passing thereof. By-law read a First, Second and Third time, and Passed this 10t"day of November, 2021. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, Yvonne Aubichon Page 132 of 133 19.a) 2021-123, Being a by-law to confirm the proceedings of the Council... The Corporation of the Township of Oro-Medonte By-Law No. 2021-123 Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, November 10, 2021 Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By-Law, unless the municipality is specifically authorized to do otherwise; And Whereas The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By-Law; Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, November 10, 2021, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Land Tribunal is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. By-Law Read a First, Second and Third time, and Passed this 10t" day of November, 2021. 1% '%Ik The Corporation of the Township of Oro-Medonte IW Mayor, H.S. Hughes Clerk, Yvonne Aubichon Page 133 of 133