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10 27 2021 Council Agenda The Township of Oro-Medonte Council Meeting Agenda ft o Electronic Meeting 0;Township of Wednesday, October 27, 2021 9:00 a.m. - Closed Session Proud Hcritn,qe,Excrrf kk Funfre Open Session Immediately following Closed Session Effective Tuesday, September 7, 2021 , all Township facilities will re-open to the public with safety measures in place including: mandatory masks/face coverings; COVID-19 health screening; and social distancing. Taking into consideration positive COVID-19 cases in Simcoe Muskoka and beyond, and contagious transmission of the COVID-19 Delta variant, whenever possible, residents and business owners are encouraged to utilize online and telephone services for Township related business. Input on agenda items are welcome and encouraged. The Township of Oro-Medonte has amended its Procedural By-law to allow for electronic participation at Council meetings during a declared emergency. Protocols have been established to advise how to participate in the public portions of these meetings. Please visit the following links for additional information: • Request for Open Forum or DS Committee Participation Form • Protocols for Public Participation Council and DS Committee All electronic Council meetings will be streamed live, where possible, on the Township YouTube Channel. Council Agendas will continue to be published on the Civic Web Meeting Agendas in advance of the meeting date in accordance with the Township's Procedural By-law. The Township of Oro-Medonte is committed to providing and maintaining a working environment that is based on respect for the dignity and rights of everyone within the organization and for those individuals visiting our organization. The Township of Oro-Medonte supports and fosters an environment that is safe, welcoming and respectful for all residents, visitors, members of Council and staff. Page 1. Call to Order - Moment of Reflection: Page 1 of 208 Council Meeting Agenda - October 27, 2021 The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri- Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: 6 - 7 a) Motion to Adopt the Agenda. [Addenda] 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Shawn Binns, Director, Operations and Community Services re: Acquisition/disposition of land (Grandview Crescent, Mitchell Road and Dicker Lane). d) Yvonne Aubichon, Clerk re: Acquisition/disposition of land (Request to Purchase Township Road Allowance (PIN 58559-0165 (LT) adjacent to 15 O'Connell Lane (PIN 58559-0158 (LT))). 5. Minutes of Council and Committees: 8 - 21 a) Minutes of Council meeting held on Wednesday, October 13, 2021. 22 - 26 b) Minutes of Heritage Committee meeting held on Monday, October 18, 2021. 6. Recognition of Achievements: None. 7. Public Meetings: Page 2 of 208 Council Meeting Agenda - October 27, 2021 None. 8. Deputations/Presentations: None. 9. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda. Refer to Procedural By-Law No. 2017-165 for additional information. 10. Reports of Municipal Officers for Action: 27 - 28 a) OCS2021-25, Karla Musso-Garcia, Manager, Operations re: By-Law to Establish New Right-of-Way Controls [Refer to Item 17b)]. 29 - 50 b) OCS2021-27, Brad Robinson, Infrastructure and Capital Projects Coordinator re: COATV Trail Network Using Municipal Roadways. 51 - 53 c) OCS2021-28, Justin Metras, Manager, Infrastructure and Capital Projects re: 1A Grandview Crescent — Easement Agreement. 54 - 63 d) CS2021-29, Vanessa Cooper, Executive Assistant, Mayor and Council & CAO re: 2022 Conference Schedule for Council Members. 64 - 68 e) CS2021-30, Yvonne Aubichon, Clerk re: Request for Encroachment Agreement for Hydro Poles (Stage Coach Road) [Refer to Item 17a)]. 69 - 76 f) Robin Dunn, CAO; and Tamara Obee, Director, Human Resources re: POL- HR-2.12 COVID-19 Vaccination Policy. g) Robin Dunn, CAO; and Michelle Jakobi, Director, Environmental Services re: Assignment and Assumption Agreement and Consent to Assignment of Agreements (Three) re: Skyline Investments Inc., HSV GP Inc., and the Township of Oro-Medonte [Refer to Items 17c), d) and e)] - Withdrawn Upon Adoption of the Agenda, To Be Dealt with at a Special Council Meeting held on Friday, October 29, 2021 . 11. Reports of Municipal Officers for Information Only: 77 - 97 a) Shawn Binns, Director, Operations and Community Services; and Jenny Legget, Public Relations Officer/Communications re: Rogers Hometown Hockey (November 6-8, 2021) Oro-Medonte Tour Stop Update. 98 - 105 b) DS2021-159, Garry McCartney, Chief Building Official; and Delanie Wilson, Deputy Chief Building Official re: Building Division Activity January- September Update 2021. 106 - 164 c) Andria Leigh, Deputy CAO/Director, Development Services re: City of Orillia Report No. DSE-21-31 re: Technical Land Evaluation Project, City of Orillia Municipal Comprehensive Review Process. Page 3 of 208 Council Meeting Agenda - October 27, 2021 165 - 166 d) Robin Dunn, CAO re: Update on COVID-19 Actions. 12. Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. Provides an opportunity for the Township's representatives at the County of Simcoe, and the Council members appointed as the Township's representatives at the Township's Partners and Agencies, to deliver updates on the activities of the County of Simcoe and the Township's Partners and Agencies. 13. Announcements: 14. Consent Agenda: 167 a) Announcements of Interest to the Public: 1 . Ontario Energy Board, Notice to Customers of Enbridge Gas Inc. 168 - 178 b) Nottawasaga Valley Conservation Authority, minutes of August 27 and September 24, 2021 meetings. Staff Recommendation: Receive for Information Only. 179 - 186 c) Lake Simcoe Region Conservation Authority, minutes of July 23, 2021 meeting. Staff Recommendation: Receive for Information Only. 15. Communications/Petitions: None. 16. Notice of Motions: None. 17. By-Laws: 187 - 195 a) 2021-113: A By-law to Authorize the Execution of An Encroachment Agreement Between The Corporation of the Township of Oro-Medonte and Allan Malcolm Ball and Bonna-Lynn Marie Ball. 196 - 207 b) 2021-114: Being a by-law to Provide for the Erection of Stop, Yield, and Do Not Enter Signs within the Township of Oro-Medonte and to repeal By-law Nos. 2004-086 and 2015-107 (Right of Way Control By-law). c) 2021-115: A By-law to Amend By-law No. 2014-075, being "A By-law to Authorize an agreement between The Corporation of the Township of Oro- Medonte and Skyline Utility Services Inc. with respect to the Horseshoe Valley Resort Waste Water Treatment Plant as a Municipal Capital Facility Page 4 of 208 Council Meeting Agenda - October 27, 2021 (Horseshoe Valley Resort Waste Water Treatment Plant Municipal Capital Facility By-law)" (to be distributed) - Withdrawn Upon Adoption of the Agenda, To Be Dealt with at a Special Council Meeting held on Friday, October 29, 2021. d) 2021-116: A By-law to Amend By-law No. 2008-096, being "A By-law to Authorize the Execution of a Municipal Responsibility Agreement between the Township of Oro-Medonte and Azurix North America (Canada) Corporation (Municipal Responsibility Agreement)" (to be distributed) - Withdrawn Upon Adoption of the Agenda, To Be Dealt with at a Special Council Meeting held on Friday, October 29, 2021 . e) 2021-117: A By-law to Amend By-law No. 2003-007, being "A By-law to Authorize the Execution of a Sewer Responsibility Agreement between the Township of Oro-Medonte and American Water Services Canada Corp. (Sewer Responsibility Agreement)" (to be distributed) - Withdrawn Upon Adoption of the Agenda, To Be Dealt with at a Special Council Meeting held on Friday, October 29, 2021 . 18. Closed Session Items (Unfinished Items): 19. Confirmation By-Law: 208 a) 2021-118: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, October 27, 2021 . 20. Adjournment: a) Motion to Adjourn. Page 5 of 208 2.a) Motion to Adopt the Agenda. Oct.23,2021 Re: Oct.27,2021 Council Mtg.Agenda Item 10(b)-COATV NEW Trail proposal. Attention:Oro-Medonte Council On numerous occasions,Council members have stated that PUBLIC SAFETY is definitely a major concern for the Township. This is evident and has been demonstrated through the posting of the Please SLOW DOWN signs and the reduction of speed limits on many township Concession roads. It was also the major concern and consideration in resolving the HVR and Line 6 intersection issue. As many of you who watched the LPAT Hearing this week(OM vs KJ Excvtn.), PUBLIC SAFETY was again front and centre as a major concern of Jarratt residents. For these reasons, I have difficulty understanding why-Council would even consider or intend to approve the proposal for Line 10N to become a NEW ATV trail. The Map provided as Attachment#3 to Agenda Item#10(b), shows that the proposed trail would run directly through the Village of Jarratt and as a consequence,add another group of motorized vehicles to the existing traffic mix. The mix of traffic on Line 10N between Bass Lake SR.and the Horseshoe Valley Rd. intersection includes, but isn't limited to: seasonal agricultural equipment,vehicles participating in Horse Farm Events,customers of the Glen Oro Farm luxury camping business,and participants in the Images Tour as well as local traffic as a short route into Orillia. It's also an official township truck haul route. On Line 10N between HVR and Mount St. Louis Rd.there is a similar mix and additionally includes school buses and KJ heavy truck traffic; it's also a part of the township's Bicycle and Snowmobile Trails. The intersection of Line 10N and HVR is the location of the Jarratt Hall and is very heavily travelled through by gravel and other large trucks early mornings and all day. Although it has a posted speed limit of 60 km/hr.that is normally exceeded. It's obvious to anyone who travels on these roads and especially to local residents,that this intersection is very dangerous and there has been an increasing number of close incidents and accidents,fortunately not fatal and not always reported. To my point and for your consideration and discussion. There are,as evident on the proposed Trail Map, alternative north/south trail locations which would not pose additional threats to PUBLIC SAFETY in the Jarratt Community and would also be viable for permitted ATV use. Line 8N namely. It's centrally located,a continuation of the proposed starting point of the NEW trail which starts just south of Bass Lake SR East. Line 8N crosses Bass Lake SR, HVR,Warminster SR, Mount St. Louis Rd.and continues north to Vasey Rd. Access points to Line 8N from these roads are also the same. In my opinion,the choice of Line 8N would provide a more direct and continuous north/south ATV trail,avoid the additional risks to PUBLIC SAFETY by running the trail through the Jarratt intersection, and help to address our collective concerns and efforts to protect both township residents and other users of our roads. Please discuss and give warranted consideration to this matter and suggestion. Best regards, Allan Baker 638 Horseshoe Valley Rd. E. 705 326 9849 Page 6 of 208 2.a) Motion to Adopt the Agenda. Oct 25, 2021 Re: Oct 27,2021 Council Meeting Agenda Item 10(b)—COATV New Trail proposal Attention : Oro-Medonte Council We are residents at 3901 Line 10 North . We are opposed to a New ATV trail proposed from Bass Lake Sideroad to Mount St Louis Road for many reasons. We do not want to see more traffic on our 10 th Line.ATV's contribute to noise pollution and are potentially dangerous. Our country road has many users including pedestrians, dog walkers, horses, bicycles, and tractors to name a few. ATV's would pose another safety risk for all of these users. In our experience,ATV's often do not respect the speed limit and there is no enforcement now on our road. Our speed limit should be officially lowered to 60 km/hr. If we must have a New ATV Trail there is a more logical route on Line 8 where the new ATV trail begins. Line 8 would be safer for ATV's because it is more rural with a lot less traffic. Respectfully submitted, Wendy and Si Lowry 3901 Line 10 North 705-326-2750 Page 7 of 208 5.a) Minutes of Council meeting held on Wednesday, October 13, 2021 . The Township of Oro-Medonte T Council Meeting Minutes Township of to Electronic Meeting Proud Heritage,Exciting Future Wednesday, October 13, 2021 8:30 a.m. 2018-2022 Council Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Ian Veitch Councillor Tammy DeSousa` Councillor Cathy Keane Councillor Shawn Scott Councillor Randy Greenlaw Staff Robin Dunn, Chief Administrative Officer; Andria Leigh, Deputy Present: CAO/Director, Development Services; Shannon Johnson, Chief Financial Officer/Treasurer; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Michelle Jakobi, Director, Environmental Services; Tamara Obee, Manager, Human Resources, Health & Safety; Jenny Legget, Public Relations Officer/Communications; Jennifer Whitley, Coordinator, Economic Development/Communications; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Vanessa Cooper, Executive Assistant, Mayor & Council and CAO; Patrick Howse; and Jason Scharapenko, Information Technology Technicians (IT) All Council and staff participated via ZOOM platform X A 1. Call to Order - Moment of Reflection: Mayor H.S. Hughes assumed the Chair at the above noted time and called the meeting to order. The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. Page 1 of 14 Page 8 of 208 5.a) Minutes of Council meeting held on Wednesday, October 13, 2021 . Council Meeting Minutes — Wednesday, October 13, 2021. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C211013-1 Moved by Hough, Seconded by Veitch Be it resolved that the agenda for the Council meeting of Wednesday, October 13, 2021 be received and adopted, as amended, to remove the Closed Meeting Exception of Education or training of members in accordance with Section 239 (3.1) with respect to Item 4d). Carried. 3. Disclosure of Pecuniary Interest:"" , 1\ Councillor DeSousa declared a conflict of interest at the beginning of Item 15b) Correspondence received September 29, 2021 from Ian Clark re: Request for Interest Relief, 272 Line 2 South as her brother is the owner of the property directly adjacent to Mr. Ian Clark, who was requesting tax relief for his property; possible perceived Conflict Of Interest. Councillor DeSousa turned off her video and did not participate in the discussion or vote on this item. 1% 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. C211013-2 Moved by Greenlaw, Seconded by Keane Be it resolved that we do now go in Closed Session at 8.32 a.m. to discuss • Solicitor-client privilege (Skyline Wastewater Treatment Plant); (Land Annexation). Carried. Page 2 of 14 Page 9 of 208 5.a) Minutes of Council meeting held on Wednesday, October 13, 2021 . Council Meeting Minutes — Wednesday, October 13, 2021. b) Motion to Rise and Report. Motion No. C211013-3 Moved by Scott, Seconded by DeSousa Be it resolved that we do now Rise at 10.11 a.m. at which time we shall Report on the Closed Session Items 4 c) Robin Dunn, CAO; and Michelle Jakobi, Director, Environmental Services re: Solicitor- client privilege (Skyline Wastewater Treatment Plant). d) Andria Leigh, Deputy CAO/Director, Development Services re: Solicitor-client privilege (Land Annexation). Carried. c) Robin Dunn, CAO; and Michelle Jakobi, Director, Environmental Services re: Solicitor- client privilege (Skyline Wastewater Treatment Plant). The following staff were present: Robin Dunn, Chief Administrative Officer; Andria Leigh, Deputy CAO/Director, Development Services; Donna Hewitt, Director, Corporate Services; Michelle Jakobi, Director, Environmental Services; Jenny Legget, Public Relations Officer/Communications; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Vanessa Cooper, Executive Assistant, Mayor & Council and CAO; Chris Williams; and Laura Dean, Aird & Berlis LLP. Motion No. C211013-4 Moved by Keane, Seconded by Hough Be it resolved 1. That the confidential verbal information presented by Robin Dunn, CAO; Michelle Jakobi, Director, Environmental Services; Chris Williams and Laura Dean, Aird & Berlis LLP re- Solicitor-client privilege (Skyline Wastewater Treatment Plant) be received. 2. That staff proceed as outlined. Carried. lqw Page 3 of 14 Page 10 of 208 5.a) Minutes of Council meeting held on Wednesday, October 13, 2021 . Council Meeting Minutes — Wednesday, October 13, 2021. d) Andria Leigh, Deputy CAO/Director, Development Services re: Solicitor-client privilege, (Land Annexation). The following staff were present: Robin Dunn, Chief Administrative Officer; Andria Leigh, Deputy CAO/Director, Development Services; Donna Hewitt, Director, Corporate Services; Jenny Legget, Public Relations Officer/Communications, Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Vanessa Cooper, Executive Assistant, Mayor & Council and CAO; John Mascarin, Aird & Berlis LLP. Motion No. C211013-5 Moved by Veitch, Seconded by Scott At Be it resolved that the confidential verbal information presented by Andria Leigh, Deputy CAO/Director, Development Services and John Mascarin, Aird & Berlis LLP re: Solicitor-client privilege (Land Annexation) be received. Carried. 8. Deputations/Presentations:' a) Michael Weinberg, BBS Investments Inc. re: Request to Waive or a Relaxation of Development Charges, 53 Jamieson Drive, Motion No. C211013-6 -A Moved by DeSousa, Seconded by Hough Be it resolved that the correspondence dated October 6, 2021 and presented by Paul McGuigan on behalf of Michael Weinberg, BBS Investments Inc. re: Request to Waive or a Relaxation of Development Charges, 53 Jamieson Drive be received and referred to staff for a report. Carried. b) Mark Vandenberg, General Manager & Technical Sales, Bateman Manufacturing re: Request for Bateman Manufacturing Development Fee Repayment Plan. Motion No. C211013-7 Moved by Greenlaw, Seconded by Keane Be it resolved that the correspondence dated October 5, 2021 and presented by Mark Vandenberg, General Manager & Technical Sales, Bateman Manufacturing re: Request for Bateman Manufacturing Development Fee Repayment Plan be received and referred to staff for a report. Carried. Page 4 of 14 Page 11 of 208 5.a) Minutes of Council meeting held on Wednesday, October 13, 2021 . Council Meeting Minutes — Wednesday, October 13, 2021. 5. Minutes of Council and Committees: a) Minutes of Joint Accessibility Advisory Committee meeting held on Thursday, August 19, 2021. b) Minutes of Council meeting held on Wednesday, September 22, 2021. Motion No. C211013-8 Moved by DeSousa, Seconded by Greenlaw Be it resolved that the minutes of the 466#<466 a) Joint Accessibility Advisory Committee meeting held on Thursday, August 19, 2021 be received; and that the draft minutes of the b) Council meeting held on Wednesday, September 22, 2021 be received and adopted as printed and circulated. Carried. OZ 6. Recognition of Achievements: a) Correspondence dated September 28, 2021 from Association of Ontario Road Supervisors (AORS) re: Certified Road Supervisor Intermediate Certification for Scott Thomson, Operations Technical Coordinator. Motion No. C211013-9 Moved by Keane, Seconded by DeSousa Be it resolved 1. That the correspondence dated September 28, 2021 from the Association of Ontario Road Supervisors (AORS) re: Certified Road Supervisor Intermediate Certification for Scott Thomson, Operations Technical Coordinator be received. 2. That Scott Thomson be recognized, under the Mayor's signature, for receiving the Certified Road Supervisor Intermediate Certification. Carried. Page 5 of 14 Page 12 of 208 5.a) Minutes of Council meeting held on Wednesday, October 13, 2021 . Council Meeting Minutes — Wednesday, October 13, 2021. 7. Public Meetings: None. 9. Open Forum: None. 10.Reports of Municipal Officers for Action: a) CS2021-25, Donna Hewitt, Director, Corporate Services re: Sale of Part 2 of 739 Horseshoe Valley Road and Part 1 of 3387 Line 4 N, Township of Oro-Medonte, County of Simcoe. Motion No. C211013-10 Moved by Veitch, Seconded by Scott Be it resolved 1. That CS2021-25, Donna Hewitt, Director Corporate Services re: Sale of Part 2 of 739 Horseshoe Valley Road West and Part 1 of 3387 Line 4, Township of Oro-Medonte, County of Simcoe be received and adopted. 2. That Council declare the following parcels surplus to the needs of the municipality: a) Part of 739 Horseshoe Valley Road West, Township of Oro-Medonte, County of Simcoe, described as Part of the North Half of the West Half of Lot 1, Concession 5 Oro, being Part 2 on Plan 51 R-42943, Township of Oro-Medonte, County of Simcoe, being part of PIN 74056-0057 (LT), having an area of approximately 2,888 square meters (0.714 acres); b) Part of 3387 Line 4 North, Township of Oro-Medonte, County of Simcoe described as Part Lot 1 , Concession 5 Oro, being Part 1 on Plan 51 R-42943, Township of Oro-Medonte, County of Simcoe, being part of PIN 74056-0055 (LT), having an area of approximately 689 square meters (0.170 acres); 3. That Council accepts the offers from the County of Simcoe to purchase these lands at a cost of $31 ,584.00 and $20,924.00 respectively. 4. That staff bring forward the appropriate by-law for Council's consideration. 5. That staff be authorized, in conjunction with the Township solicitor, to execute all documents required to complete these transactions. 6. And that the County of Simcoe be advised of Council's decision under the Director, Corporate Services' signature. Carried. Page 6 of 14 Page 13 of 208 5.a) Minutes of Council meeting held on Wednesday, October 13, 2021 . Council Meeting Minutes — Wednesday, October 13, 2021. b) DS2021-158, Andria Leigh, Deputy CAO/Director, Development Services re: Winfull Development/Guthrie Industrial Park — Update on Fire Suppression Requirements. Motion No. C211013-11 Moved by Hough, Seconded by Greenlaw Be it resolved 1 . That DS2021-158, Andria Leigh, Deputy CAO/Director, Development Services re: Winfull Development/Guthrie Industrial Park — Update on Fire Suppression Requirements be received and adopted. 2. That staff and legal counsel proceed as outlined with preparation of the required Cost Sharing Agreements for the SWM Pond Retrofit (Option 6) detailed in the Tatham Engineering opinions and the Fire Protection -Communal Water Storage Tanks as outlined in the Tatham Engineering September 30, 2021 correspondence. Carried. c) Memorandum dated October 13, 2021 from Robin Dunn, CAO re: Remote Work Policy. Motion No. C211013-12 Moved by Veitch, Seconded by Scott` Be it resolved 1. That the memorandum correspondence dated October 13, 2021 from Robin Dunn, CAO re: Remote Work Policy be received and adopted. 2. That Policy POL-HR-2.11, Remote Work Policy be adopted effective immediately. Carried. 11. Reports of Municipal Officers for Information Only: a) Robin Dunn, CAO re: Update on COVID-19 Actions. b) CS2021-26, Vanessa Cooper, Executive Assistant, Mayor and Council & CAO re: Corporate Projects Status Update — July, August 2021 . c) CS2021-24, Yvonne Aubichon, Clerk, re: 2022 Municipal and School Board Elections Voting Method Options. Page 7 of 14 Page 14 of 208 5.a) Minutes of Council meeting held on Wednesday, October 13, 2021 . Council Meeting Minutes — Wednesday, October 13, 2021. Motion No. C211013-13 Moved by Scott, Seconded by Veitch Be it resolved that the reports, as listed under Item #11, Reports of Municipal Officers for Information Only, be received: a) Robin Dunn, CAO re: Update on COVID-19 Actions; b) CS2021-26, Vanessa Cooper, Executive Assistant, Mayor and Council & CAO re: Corporate Projects Status Update — July, August 2021; c) CS2021-24, Yvonne Aubichon, Clerk, re: 2022 Municipal and School Board Elections Voting Method Options. Carried. Motion No. C211013-14 Moved by Greenlaw, Seconded by Hough Be it resolved that Rule 14.19a), as per the consolidated Procedural By-law No. 2017-165, be suspended in order to allow the meeting to proceed past the 4 hour adjournment requirement, if necessary. 1% Carried. 12.Reports of Members of Council• xhhh' a) Updates from Council Representatives-County of Simcoe and Township Partners and Agencies. The following members of Council provided updates: Mayor H.S. Hughes, Councillors Keane and Scott. IV Page 8 of 14 Page 15 of 208 5.a) Minutes of Council meeting held on Wednesday, October 13, 2021 . Council Meeting Minutes — Wednesday, October 13, 2021. b) Mayor H.S. Hughes re: Request for Letter to Ministry and County of Simcoe. Motion No. C211013-15 Moved by Hough, Seconded by Scott Be it resolved 1. That the verbal information presented by Mayor H.S. Hughes re: Request for Letter to the Ministry and County of Simcoe be received. 2. That a request for a letter regarding the concern of the length of time for hearings and decisions by the Ontario Land Tribunal and to help facilitate a better solution be supported. 3. That correspondence requesting a letter of support, under the Mayor's signature, be forwarded to the Ministry, the County of Simcoe and Ontario Municipalities. Carried. c) Councillor Keane re: County of Simcoe, Automated Cart Collection System. Motion No. C211013-16 %6 Moved by Keane, Seconded by DeSousa Whereas, the County of Simcoe has announced it is rolling out an automated cart collection system on November 1 , 2021, Whereas, the automated cart system requires new garbage, recycling and organic materials easy-to-use wheeled carts, which are emptied into the waste collection vehicles using a mechanical arm, '44%� Whereas, easy-to-use wheeled carts are replacing the current plastic containers for recycling (2), and organic waste collection rendering them obsolete, Whereas, the County of Simcoe has stated "after November 1st, unwanted green bins, recycling boxes and garbage pails can be brought to County Waste Facility (free of charge) for a limited time to be recycled", or, residents may "Alternatively"..."re-purpos(ed)", Therefore, be it resolved that, the Township of Oro-Medonte 1. Request the County of Simcoe designate an area within all its landfill sites on for residents to drop off unwanted, in reusable condition, obsolete waste containers during a specific period of time (suggest 4 weeks minimum, and possibly designate an area for these bins to overwinter should we receive an early snowfall), and simultaneously allow for other residents to pick up these disposed containers should they have uses for additional containers, contrary to advising residents to simply return unwanted containers for recycling; Page 9 of 14 Page 16 of 208 5.a) Minutes of Council meeting held on Wednesday, October 13, 2021 . Council Meeting Minutes — Wednesday, October 13, 2021. 2. Upon approval from the County of Simcoe, the Township of Oro-Medonte encourage its residents to drop off the obsolete containers and pick up additional containers to repurpose, with a public campaign as follows: a notice be placed on the Townships website homepage on the banner and for the drop-off/pick-up period, weekly social media posts on its Facebook pages, and use of the local media outlets for promotion; 3. This motion be distributed to all municipalities in the County of Simcoe upon its passing; and 4. A letter, including this motion, and signed by the Mayor be sent to the County of Simcoe to be placed on the following County Council agenda requesting support and action be taken as outlined in this motion. Unanimously Carried. 13.Announcements: None. 14.Consent Agenda: a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, Media Release dated October 5, 2021 re: Township of Oro-Medonte Requests Input into Development of a Parks and Recreation Master Plan. 2. Township of Oro-Medonte, Media Release dated October 7, 2021 re: Rogers Hometown Hockey is coming to Oro-Medonte November 6-8, 2021. b) Nottawasaga Valley Conservation Authority re: Minutes of August 27, 2021 and Highlights of September 24, 2021 meetings. Staff Recommendation: Receive for Information Only. c) Minutes of June 24, 2021 and September 8, 2021 Barrie Public Library Board Meetings. Staff Recommendation: Receive for Information Only. d) Correspondence dated September 17, 2021 from the Township of Scugog re: Structure Inventory and Inspections. Staff Recommendation: Receive, Support, Advise under Mayor's Signature. e) Correspondence dated September 17, 2021 from the City of Sarnia re: Renovictions. Staff Recommendation: Receive, Support, Advise under Mayor's Signature. f) Correspondence received September 15, 2021 from The Honourable Lisa MacLeod, Minister of Heritage, Sport, Tourism and Culture Industries re: Roadmap to Reopen Followup. Staff Recommendation: Receive for Information Only. Page 10 of 14 Page 17 of 208 5.a) Minutes of Council meeting held on Wednesday, October 13, 2021 . Council Meeting Minutes — Wednesday, October 13, 2021. Motion No. C211013-17 Moved by Greenlaw, Seconded by Hough Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, Media Release dated October 5, 2021 re: Township of Oro-Medonte Requests Input into Development of a Parks and Recreation Master Plan. 2. Township of Oro-Medonte, Media Release dated October 7, 2021 re: Rogers Hometown Hockey is coming to Oro-Medonte November 6-8, 2021. b) Nottawasaga Valley Conservation Authority re: Minutes of August 27, 2021 and Highlights of September 24, 2021 meetings. Received for Information Only. c) Minutes of June 24, 2021 and September 8, 2021 Barrie Public Library Board Meetings. Received for Information Only. d) Correspondence dated September 17, 2021 from the Township of Scugog re: Structure Inventory and Inspections. Received, Supported, Advised under Mayor's Signature. e) Correspondence dated September 17, 2021 from the City of Sarnia re: Renovictions. Received, Supported, Advised under Mayor's Signature. f) Correspondence received September 15, 2021 from The Honourable Lisa MacLeod, Minister of Heritage, Sport, Tourism and Culture Industries re: Roadmap to Reopen Followup. Received for Information Only. Carried. IV Page 11 of 14 Page 18 of 208 5.a) Minutes of Council meeting held on Wednesday, October 13, 2021 . Council Meeting Minutes — Wednesday, October 13, 2021. 15.Communications/Petitions: a) Correspondence dated September 24, 2021 from Melissa Carruthers, Severn Sound Environmental Association (SSEA); and Bill Thompson, Lake Simcoe Region Conservation Authority (LSRCA) re: Amendments to South Georgian Bay Lake Simcoe Source Protection Plan; Notification of Consultation Pursuant to Section 34(2) and 34(3) of the Clean Water Act 2006 and Ontario Regulation 287/07, Written Comments due by Friday, October 29, 2021, Request for Council Resolution. Motion No. C211013-18 Moved by Veitch, Seconded by Greenlaw Be it resolved 1. That the correspondence dated September 24, 2021 from Melissa Carruthers, Severn Sound Environmental Association (SSEA); and Bill Thompson, Lake Simcoe Region Conservation Authority (LSRCA) re: Amendments to South Georgian Bay Lake Simcoe Source Protection Plan; Notification of Consultation Pursuant to Section 34(2) and 34(3) of the Clean Water Act 2006 and Ontario Regulation 287/07, Written Comments due by Friday, October 29, 2021 , Request for Council Resolution be received. 2. That Council endorse the proposed amendments to the Oro-Medonte chapters of the Severn Sound and Lakes Simcoe and Couch iching-Black River Assessment Reports, as well as the South Georgian Bay Lake Simcoe Source Protection Plan outlined in the "Amendments to South Georgian Bay Lake Simcoe Source Protection Plan, Notification of Consultation Pursuant to Section 34(2) and 34(3) of the Clean Water Act 2006 and Ontario Regulation 287/07" per the correspondence dated September 24, 2021 . 3. That the SSEA be advised of Council's decision under the Director, Environmental Services' signature. Carried. Page 12 of 14 Page 19 of 208 5.a) Minutes of Council meeting held on Wednesday, October 13, 2021 . Council Meeting Minutes — Wednesday, October 13, 2021. b) Correspondence received September 29, 2021 from Ian Clark re: Request for Interest Relief, 272 Line 2 South. Councillor DeSousa declared a conflict of interest at the beginning of Item 15b) Correspondence received September 29, 2021 from Ian Clark re: Request for Interest Relief, 272 Line 2 South as her brother is the owner of the property directly adjacent to Mr. Ian Clark, who was requesting tax relief for his property; possible perceived Conflict Of Interest. Councillor DeSousa turned off her video and did not participate in the discussion or vote of this item. Motion No. C211013-19 Moved by Scott, Seconded by Veitch Be it resolved 1. That the correspondence received September 29, 2021 from Ian Clark re: Request for Interest Relief, 272 Line 2 South be received. 2. That the matter be deferred in order for staff to bring back a report for Council's consideration. Im Carried. Motion No. C21 1 01 3-20 Moved by Scott, Seconded by Veitch Be it resolved 1 . That the correspondence received September 29, 2021 from Ian Clark re: Request for Interest Relief, 272 Line 2 South be received. 2. That the request for interest relief by Ian Clark for 272 Line 2 South be respectfully declined / approved in the amount of $ 3. That the applicant be advised of Council's decision under the Chief Financial Officer/Treasurers' signature. Deferred. 16.Notice of Motions: None. 17.By-Laws: None. Page 13 of 14 Page 20 of 208 5.a) Minutes of Council meeting held on Wednesday, October 13, 2021 . Council Meeting Minutes — Wednesday, October 13, 2021. 18.Closed Session Items (Unfinished Items): None. 19.Confirmation By-Law: a) 2021-112: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, October 13, 2021. Motion No. C211013-21 Moved by Scott, Seconded by Veitch A, Be it resolved that By-Law No. 2021-112: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, October 13, 2021 be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor. Carried. 20.Adjournment: a) Motion to Adjourn. Motion No. C21 1 01 3-22 Moved by Greenlaw, Seconded by Hough Be it resolved that we do now adjourn at 12.55 p.m. Carried. Mayor, H.S. Hughes Deputy Clerk, Janette Teeter Page 14 of 14 Page 21 of 208 5.b) Minutes of Heritage Committee meeting held on Monday, October 18, 2... The Township of Oro-Medonte T Heritage Committee Meeting Minutes Township of to Electronic Meeting Proud Heritage,Exciting Future Monday, October 18, 2021 5:03 p.m. Present: Mayor H.S. Hughes (arrived @ 5.11 p.m.) Councillor Cathy Keane, Chair Councillor Tammy DeSousa Stephen Davids Ruth Fountain Dorothy Moore Kayla Thibeault Bob Tudhope Jess Woodrow Staff Present: Andria Leigh, Deputy CAO/Director, Development Services; Catherine McCarroll, Intermediate Planner; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk All Committee members and staff participated via ZOOM platform. Staff confirmed no public registrations were received to attend the meeting;the AML� 1. Agenda Approval: a) Motion to Approve 'genda. :" Motion No. HC211018-1 Moved by Tudhope, Seconded by Thibeault It is recommended that the agenda for the Heritage Committee meeting held on Monday, October 18, 2021 be received and approved. Carried. 2. Disclosure of Pecuniary Interest: None declared. Page 1 of 4 Page 22 of 208 5.b) Minutes of Heritage Committee meeting held on Monday, October 18, 2... Heritage Committee Minutes — Monday, October 18, 2021. 3. Approval of Minutes of Previous Meeting: a) Minutes of Heritage Committee meeting held on Monday, June 21, 2021. Motion No. HC211018-2 Moved by Fountain, Seconded by Davids It is recommended that the draft minutes of Heritage Committee meeting held on Monday, June 21 , 2021 be received and approved as printed and circulated. Carried. 4. Communications: a) Community Heritage Ontario, CHOnews, Quarterly Publication, Summer 2021. Motion No. HC211018-3 Moved by Moore, Seconded by Tudhope It is recommended that the Community Heritage Ontario, CHOnews, Quarterly Publication, Summer 2021 be received or-,qq% Carried. 5. Reports of Members of Council/Municipal Officers: a) Catherine McCarroll, Intermediate Planner re: Rail Trail Designation. Motion No. HC211018-4' Moved by Davids, Seconded by Woodrow It is recommended that the verbal information presented by Catherine McCarroll, Intermediate Planner re: Rail Trail Designation be received and brought back to a future Heritage Committee meeting for further consideration. Carried. Page 2 of 4 Page 23 of 208 5.b) Minutes of Heritage Committee meeting held on Monday, October 18, 2... Heritage Committee Minutes — Monday, October 18, 2021. b) Catherine McCarroll, Intermediate Planner re: Index of Register of Heritage Listed/Designated Properties, Potential Listing for Rugby Cemetery, 1933 Old Barrie Road East. Motion No. HC211018-5 Moved by Thibeault, Seconded by Moore It is recommended that the correspondence presented by Catherine McCarroll, Intermediate Planner re: Index of Register of Heritage Listed/Designated Properties, Potential Listing for Rugby Cemetery, 1933 Old Barrie Road East be received and brought back to a future Heritage Committee meeting for further consideration. IV Nh," Carried. c) Catherine McCarroll, Intermediate Planner re: Rugby Cemetery Signage, 1933 Old Barrie Road West. Motion No. HC211018-6 Moved by Woodrow, Seconded by Fountain It is recommended 1. That the information presented by Catherine McCarroll, Intermediate Planner re: Rugby Cemetery Signage, 1933 Old Barrie Road West be received. 2. That it is recommended to Council that the appropriate sign for the Rugby Cemetery be considered in the 2022 approved budget allocation. Carried. d) Catherine McCarroll, Intermediate Planner re: Valley View Cemetery Signage. Motion No. HC211018-7 qEkh" it Moved by Thibeault, Seconded by Woodrow It is recommended INNIEW 1. That the information presented by Catherine McCarroll, Intermediate Planner re: Valley View Cemetery Signage be received. 2. That staff obtain a quote for the design and installation of the sign as outlined in Option 2, including location information, and report back further to the Heritage Committee. Carried. Page 3 of 4 Page 24 of 208 5.b) Minutes of Heritage Committee meeting held on Monday, October 18, 2... Heritage Committee Minutes — Monday, October 18, 2021. e) Catherine McCarroll, Intermediate Planner re: Ministry of Heritage, Sport, Tourism and Culture Industries, Heritage Conservation in Ontario Training Session, June 2021. Motion No. HC211018-8 Moved by Fountain, Seconded by Davids It is recommended that the information presented by Catherine McCarroll, Intermediate Planner re: Ministry of Heritage, Sport, Tourism and Culture Industries, Heritage Conservation in Ontario Training Session, June 2021 be received. Carried. 4K f) Andria Leigh, Deputy CAO/Director, Development Services re: Township Parks & Recreation Master Plan Update. Motion No. HC211018-9 Moved by Moore, Seconded by Woodrow It is recommended that the verbal information presented by Andria Leigh, Deputy CAO/Director, Development Services re: Township Parks & Recreation Master Plan Update be received. Carried. 6. Next Meeting Date: Monday, November,15, 2021 (TBC). 7. Adjournment: a) Motion to Adjourn. Motion No. HC211018-10 Moved by Tudhope, Seconded by Fountain It is recommended that we do now adjourn at 6.39 p.m. Carried. Councillor Keane, Chair Janette Teeter, Deputy Clerk Page 4 of 4 Page 25 of 208 rTfmiitee meeting held on Monday, October 18, 2... �� fir; ♦. ...i;' -P_14, x ° r w. w � y2 4 r�• � � y ��it v -� s �J- i�� i a s l x QS E s if, - .# ,¢ - ,o - • to • ,��p_ Fed _ 10.a) OCS2021-25, Karla Musso-Garcia, Manager, Operations re: By-Law to ... I ownship o f Report 0 Proud Heritage, Exciting Future Report No. To: Prepared By: OCS 2021-25 Council Karla Musso-Garcia, C.E.T. Meeting Date: Subject: Motion # October 27, 2021 By-Law to Establish New Right-of-Way Controls Roll #: R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended: 1 . That Report No. OCS 2021-25 be received and adopted; 2. That the By-law No. 2021-114 being an updated by-law to provide for the erection of Stop, Yield, and Do Not Enter signs within the Township of Oro-Medonte (Right of Way Control By-law) be brought forward for Council's consideration. 3. And that By-laws No. 2004-086 and 2015-107 be repealed in their entirety. Background: The Highway Traffic Act provides a Municipality powers to enact a By-law to erect right- of-way controls on municipal highways and to enact fines for provincial offences under this Act. A review of the existing by-laws, being By-law 2004-086 for stop control and amending By-law 2015-107 for yield control was completed and administrative revisions were undertaken by staff for consolidation and completeness. Analysis: A review of existing sign inventories, retro-reflectivity and site inspections were completed throughout the Township; and as a result, a consolidated By-law was prepared that includes `Stop' , `Yield' , and `Do-not-Enter' controls where existing sign controls were in place. The draft By-law also updates all of the sign locations with the correct location, direction of travel and intersecting locations for all signs currently installed. Additionally where Public Right-of-Ways intersected with privately-owned roadways, the locations were added to the By-law schedules and identified as private. This by-law Operations and Community Services October 27, 2021 Report No. OCS 2021-25 Page 1 of 2 Page 27 of 208 10.a) OCS2021-25, Karla Musso-Garcia, Manager, Operations re: By-Law to ... amendment will allow for these intersections to be fined as provincial offences under the Act in the interest of public safety. Based on the above, it is recommended that the updated draft By-law with the three corresponding schedules being: Schedule A - Stop Control, Schedule B — Yield and Yield to oncoming, and Schedule C — Do Not Enter be brought forward and approved by Council. Policies/Legislation: Highway Traffic Act O.Reg. 615: Signs Corporate Strategic Goals: Continuous Improvement and Fiscal Responsibility Consultations: Director, Operations and Community Services Attachments: By-law 2021-114 - Right-of-Way Control By-law Conclusion: A new Right-of-Way Control By-law has been drafted with all of the administrative changes as outlined above and also includes all of the new developments assumed since the last By-law update. All locations are identified within the three schedules to the by-law that is being recommended to Council for adoption. Respectfully submitted: Karla Musso-Garcia, C.E.T. Manager, Operations Approvals: Date: Shawn Binns, October 20, 2021 Director, Operations & Community Services Robin Dunn, CAO October 21, 2021 Operations and Community Services October 27, 2021 Report No. OCS 2021-25 Page 2 of 2 Page 28 of 208 10.b) OCS2021-27, Brad Robinson, Infrastructure and Capital Projects Coo... Township of Report 0 Proud Heritage, Exciting Future Report No. To: Prepared By: OCS 2021-27 Council Brad Robinson Meeting Date: Subject: Motion # October 27, 2021 COATV Trail Network Using Municipal Roadways Roll #: R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended: 1 . That Report No. OCS 2021-27 be received and adopted; 2. That Council consider authorizing the proposed Central Ontario All-Terrain Vehicle Club (COATV) trail network following receipt of public feedback on the proposal and the proposed amendments to the By-law to continue to restrict off road vehicle use in select settlement areas; 3. That staff bring forward an amended draft By-law, draft Memorandum of Understanding with Central Ontario ATV Club (COATV) and any public feedback received on the proposed trail network to the November 24, 2021 Council meeting for Council's further consideration as outlined. Background: Central Ontario All Terrain Club Trail Request On June 10, 2020 the Central Ontario All-Terrain Vehicle Club (COATV) provided a deputation to Council requesting consideration to use various roads in the Township to establish a regional trail network. As the request contemplated the use of various roads in prohibited areas it was referred to staff for a report. Following the June 10, 2020 deputation, the COATV Club discussed options with staff and re-organized their proposed trail routing to roads currently approved for off-road vehicle use. On September 8, 2021 , the COTAV Club provided a deputation to Council requesting the use of roads currently approved for ATV/ORV roads to establish a trail network through the Township (Attachment #1). The proposed trail network would provide a link for the COATV club to neighbouring trail networks established in Springwater and Severn Townships and be part of the Ontario Federation of All-Terrain Operations and Community Services October 27, 2021 Report No. OSC 2021-27 Page 1 of 9 Page 29 of 208 10.b) OCS2021-27, Brad Robinson, Infrastructure and Capital Projects Coo... Vehicle (OFATV) regional network and promoted via an online mobile application system — QuadOn. By-law 2019-079 (Off Road Vehicle Bylaw) Township of Oro-Medonte By-law 2019-079 regulates the permissible use of All Terrain Vehicles (ATVs) on Municipal roadways. Currently the By-law permits for the use of ATVs on specific roads and winter use from January 1 st to March 15t" from Hwy. 11 south from Lake Simcoe and within the Township's eastern and western boundaries (with certain exclusions). A copy of the By-law is attached for reference (Attachment #2). On September 11, 2019 Council approved an update to the Township ATV/ORV By-law to come into conformance with changes to Provincial regulations and to expand permissions for ATV/ORV use on Township roadways but a municipal trail network was not approved as part of the updated By-Law. Previous reports and documentation have been presented to Council that have provided background research and recommendations regarding ATV/ORV use within the Township as it relates to safe use, insurance implications, ATV/ORV user groups, policing as well as County, staff and resident input (Table 1). It should also be noted that in previous reports staff recommended the establishment of a regional trail system to assist in the overall management and risk mitigation of permitting the on-road use of off-road vehicles. Table 1 — Background Information Summary Background Report / By-law Decision / Outcome Staff Report PW2004-06 (COW June 17, Denied request of OFATV to open 2004) roadways until such time as a maintained regional trails stem is in operation. Staff Report RC2007-29 (COW Request to open roadways from North December 19, 2007) Simcoe ATV Club / OFATV denied and staff to work with Club on risk management, parking and the development of a regional trail network. Staff Report RC2010-24 (Council, Approved the use of ATV's on specific November 10, 2010) Municipal roads from designated parking areas to Lake Simcoe access points for winter months (Jan 1. — March 15) for recreational purposes. $5000 approved for si na e. By-law 2010 — 034 By-law to permit off- By-law to regulate the above for 1-year road vehicles on specific Municipal roads trial. By-law 2010-189 By-law to permit off- By-law amended to remove time period of road vehicles on specific Municipal roads 1-year and changed to any given year. Operations and Community Services October 27, 2021 Report No. OSC 2021-27 Page 2 of 9 Page 30 of 208 10.b) OCS2021-27, Brad Robinson, Infrastructure and Capital Projects Coo... Staff Report RC2011-20 Approved expansion of permissions to regulate the use of ATV's on specific Municipal roadways generally from Hwy.11 South to Lake Simcoe to eastern and western boundaries from Jan 1 — March 15 for 1- ear. By-law 2012-184 By-law to permit off- Expansion of permissions to regulate the road vehicles on specific Municipal roads use of ATV's on specific Municipal roadways generally from Hwy.11 South to Lake Simcoe to eastern and western boundaries for winter months for 1 — year period. Staff Report RC2012-025 Extended the By-law to remove the 1- year limitation. By-law 2013-203 By-law to permit off- Renewal of the By-law referenced above road vehicles on specific Municipal roads to remove the annual timeframe of 1-year of the By-law. No changes Staff Report OCS2018-11 Outlined a number of considerations and implications associated with the decision to permit the use of ATV/ORV on municipal roads Staff Report OCS2018-21 Approved the use of ATV/ORV within specific wards of the Township and renewed seasonal use along the existing Lake Simcoe corridor By-law 2018-045 (Off Road Vehicles By-law to approve and prohibit the use of Bylaw) ATV/ORV on Township roadways within specific Township Wards, continue seasonal use on Township roadways for winter recreation from January 1-March 15. The Bylaw was for one-year trial period from August 7, 2018 —August 7, 2019. By-law 2019-079 (Off Road Vehicles By-law to approve and prohibit the use of Bylaw) ATV/ORV on Township roadways within specific Township Wards, continue seasonal use on Township roadways for winter recreation from January 1-March 15. COATV Deputation re: Trail Network June 10, 2020 — referred to staff for Request report. Operations and Community Services October 27, 2021 Report No. OSC 2021-27 Page 3 of 9 Page 31 of 208 10.b) OCS2021-27, Brad Robinson, Infrastructure and Capital Projects Coo... Analysis: Road Segment Review The proposed new COATV trail route has been designed to follow roadways that are approved for ATV/ORV use under By-Law 2019-079. The majority of the proposed roads are hard surfaced with asphalt or surface treatment. One section of the trail route is granular material but is planned for asphalt surface in 2022. All roads can be considered to have a rural profile with limited shoulder, ditches and posted vehicular speed limits between 50km/hr and 80hm/hr. Table 2 provides a review of each road segment proposed for the Trail Network. Table 2 Road Shoulder Vehicle Road Segment Width Width (m) Speed Limit Road Characteristics (km/hr) Scarlett Line to Mount 7.Om 1.0m 60 / 80 Flat road, residential St Louis Road West homes 9th Line N, Oro 0.5m to New 7.Om asphalt, 0.75- Medonte 7.Om 1.0m 80 1.0m shoulders , deep ditches Mount St Louis Road 7.Om 0.5m to 60 / 80 High traffic volumes, East 1.5m minimal shoulder Minimal shoulder width, 12 Line N (Connect to 7.Om 0.5 to 1.0 50 / 80 residential 50km/hr Baxter Severn) between Mt. St. Louis and Highway 12 Quayle's Brewery, 50 12 Line South to km/h zone from Mt St. Warminster Rd to link 7.Om 0.5 50 / 80 Louis Road to 1.0km back South of Mt. St. Louis Road Line 10 to Bass Lake Minimal Shoulder width, Side Road 6.8m 0.5-1.0 80 numerous hills, towards Limited shoulder, granular Bass Lake Side Road to segment to be Line 8 7.Om 0.5-1.0 80 reconstructed to asphalt in to the County Forest, 2022, close proximity to hydro corridor Hills, poor sightlines, Bass Lake Side Road to limited shoulder, high Line 7 to County Forest 6.8m 0.5-1.0 60 traffic area for cyclists, close proximity to hydro corridor Bass Lake to Line 6 to 7.Om 0.5-1.5 60 Hills, limited sightlines, Count Forest high traffic area for cyclists Bass Lake Road Line 2 7.Om 0.5-1.5 60-80 Limited shoulder, high to North Barr Forest traffic volume, residential Operations and Community Services October 27, 2021 Report No. OSC 2021-27 Page 4 of 9 Page 32 of 208 10.b) OCS2021-27, Brad Robinson, Infrastructure and Capital Projects Coo... to Bidwell to the development under entrance of North Barr construction at Line 3 and Forest BLSR Line 2 to Ski Trails Road 6.8 0.5m 80 Limited Shoulder Prohibited Roads The proposed COATV trail route does pass by numerous locations in which By-Law 2019-079 prohibits ORV/ATV use on roads and unopened road allowances. There are also several roads which lead to settlement areas where ORV/ATV use is prohibited through the current By-Law. A regional trail route and promotion of such may result in increased ATV/ORV traffic on these roads and may also lead to additional encroachment of ATV/ORV use on adjacent prohibited areas. However, this can be managed through enforcement and signage provided by the COATV and the ability to re-route trails if issues arise. It may also result in decreased encroachment by providing clear delineation of areas where use is permitted and areas where use is prohibited. Community Input As noted in prior ATV/ORV reports, consideration should be given to allow for consultation with residents directly impacted by a trail route. Further, previous community consultation has shown significant concern relating to increased ATV/ORV use and impacts on trails in Simcoe County Forests as well as Copeland Forest. The County of Simcoe does permit ATV/ORV use in County Forests and their use is governed through County of Simcoe Forests Recreation Use Policy. Motorized use in Copeland Forest is prohibited. As previously mentioned granting ATV/ORV use permissions for a trail system may lead to additional encroachments or may improve overall management of on road off-road vehicle use. Further, the Township, Simcoe County (County Forests), and MNR (Copeland Forest) all have the ability to change permissions or take other measures to address any challenges and opportunities which may arise. It should also be noted that previous community consultation has resulted in divisive public opinion. Further, consultation will not likely result in different results but would provide an opportunity for the public to provide input on Council decisions which may impact them. Accordingly, at a minimum it would be recommended that should Council consider a regional trail network, that this be shared with the community via Township channels with an opportunity for the public to provide feedback prior to Council rendering a decision. Enforcement Should the By-Law be expanded to include a trail network, a component of the duty of care would be addressed through an enforcement program. Enforcement of the Highway Traffic Act falls under the jurisdiction of the Ontario Provincial Police for the (HTA) and Municipal Law Enforcement for enforcement of Municipal By-laws. Operations and Community Services October 27, 2021 Report No. OSC 2021-27 Page 5 of 9 Page 33 of 208 10.b) OCS2021-27, Brad Robinson, Infrastructure and Capital Projects Coo... Municipal Law Enforcement staff has indicated that they have received limited complaints regarding ATV/ORV use within the Township since the implementation of By-Law 2019-079. As previously stated it will be difficult to determine if a trail network will result in additional enforcement requirements. Based on consultations with other jurisdictions enforcement requirements decreased in many cases, as a result of proactive education and communication from OFATV Club activities. This has also been the Township's experience with similar groups such as the Simcoe County Off Road Riders Association (SCORRA) and the local snowmobile clubs. Risk Management Careful consideration should be given to the liability of expanded permissions for ORV use on Municipal roadways in allowing a trail network on Township Roads. While use permissions currently exist on the proposed roads, a trail network will likely result in additional use which increases the risk profile. However, a proposed COATV trail network does present opportunities for enhanced risk management. Options and Considerations Option #1: Permit specified municipal roadways for a designated COATV Trail Network This option has the potential to link existing COATV/OFATV trail networks between the Township of Oro-Medonte and neighbouring municipalities. A designated route, would move in an east-west direction in the north and central portion of the Township, connecting existing trail networks in Springwater and Severn Townships and providing access to Simcoe County Forests Tracts. The COATV club continues to advance a regional trail network and has been working with the County of Simcoe and neighbouring municipalities for approvals to establish this network. The key considerations of this option are: • Aligns with previous direction from Council to seek to establish a regional trail network; • Provides ORV owners a place to ride and minimizes "on road" use, keeping ORVs on trails; • Economic benefits —A regional trail would provide opportunities to link to businesses and would likely have a positive economic impact, similar to OFSC trails; • Risk Management: o Potential for the extension of the COATV/OFATV's $15 Million liability insurance coverage to the Township for road segments that form part of the trail. (This would be subject to review to ensure appropriate coverage for use of ORVs/ATV's on roadways). Operations and Community Services October 27, 2021 Report No. OSC 2021-27 Page 6 of 9 Page 34 of 208 10.b) OCS2021-27, Brad Robinson, Infrastructure and Capital Projects Coo... o Responsibilities for signage and risk controls could be placed on the COATV club mitigating cost and minimizing the responsibility of the Township. This would be consistent with agreements with Snowmobile Clubs; o Education/enforcement programs provided by the COATV; o Use of the QuadON APP to direct users through the trail network and provide real-time updates to users; o Consistent management of a regional trail system between municipalities and the County of Simcoe. • Residents may not be in favour and/or feel impacted by a COATV trail while others may want further expansion and feel negatively impacted by prohibitions; • COATV trails may place additional use pressure and conflict between trail users in County Forests. This would be minimized in a regional trail system. Further, use conflict has been dealt with effectively for many years through the County's relationship with trail stakeholders and its County Forests Recreational Use Policy. • By-law 2019 -079 currently contains provisions which would permit off-road vehicle use from defined settlement areas when traveling to or from a designated trail route and would need to be amended pending direction from Council. Should Council consider this option the following is recommended: • Continue existing settlement areas prohibitions and amend the By-law to remove permission to operate an off-road vehicle from restricted Settlement Areas to access a designated trail network allowing time to review both the positive and negative impacts of a trail network and then to seek additional public consultation on expansion at a later date. • Provide the public with notice regarding the proposed trail network and provide an opportunity for public comment on the proposal prior to rendering a decision. • Require the OFATV/COATV to extend insurance coverage to the Township for "on road" trail links — review insurance coverage to ensure adequacy of coverage to Municipality; • Require the OFATV/COATV to be responsible for any costs of signage and for support with enforcement and education; • Draft an agreement and amend Bylaw 2019-079 for Council's future consideration. Option #2: Maintain Status Quo This option would see no changes to By-law 2019-079. The key considerations of this option are: • No changes and avoidance of conflicting and divisive public opinion; • Would be contrary to previous Council direction to seek to establish a regional trail network; Operations and Community Services October 27, 2021 Report No. OSC 2021-27 Page 7 of 9 Page 35 of 208 10.b) OCS2021-27, Brad Robinson, Infrastructure and Capital Projects Coo... • Benefits of Option #1 would be not be realized. Recommendation It is recommended that Council consider the establishment of the proposed COATV Trail Network as outlined through Option #1: a) Draft By-law amendments to reflect the proposed trail network and remove permission to operate off road vehicles from restricted settlement areas to access a designated trail network allowing time to review both the positive and negative impacts of a trail network and then to seek additional public consultation on potential expansion at a later date; b) Provide an opportunity for public input on the draft trail network (Attachment #3) and draft By-law prior to Council's further consideration on November 24, 2021; c) Draft Memorandum of Understanding with the COATV Club for Council's consideration on November 24, 2021 . Corporate Strategic Goals: • Quality of Life • Safe and Healthy Community • Enhanced Communications and Customer Service Consultations: • Director, Operations and Community Services • Manager, Municipal Law/Chief Municipal Law Enforcement Officer • Traffic Safety Task Force Attachments: Attachment #1 - COATV Proposed Trail Route Map Attachment #2 - By-law 2019-079 All-Terrain Vehicle By-law Attachment #3 — Draft Trail Map w/ designated areas Conclusion: Report OCS 2021-27 has reviewed the considerations associated with proposed COATV trail network in Oro-Medonte and options available to Council. Based on this review, it is recommended that Council consider authorizing the proposed trail network (Option #1) subject to public feedback on the proposal, and amendments Operations and Community Services October 27, 2021 Report No. OSC 2021-27 Page 8 of 9 Page 36 of 208 10.b) OCS2021-27, Brad Robinson, Infrastructure and Capital Projects Coo... to By-law 2019-079 to continue to restrict off road vehicle use in select settlement areas subject to further review. Respectfully submitted: Brad Robinson C. Tech Infrastructure and Capital Projects Coordinator Approvals: Date Shawn Binns Director Operations and Community Services October 19, 2021 Andria Leigh, Deputy CAO, Director, Development Services October 22, 2021 Operations and Community Services October 27, 2021 Report No. OSC 2021-27 Page 9 of 9 Page 37 of 208 10.b) OCS2021-27, Brad Robinson, Infrastructure and Capital Projects Coo... 2021 Proposed COATV Trail Route ME �•� r 40+ i• ' N. n y t� iiI 11 Q -Y-i tooi ,.comers ii % cul' 4] 1 ; ® ii• ii ii - - - Proposed Route Page 38 of 208 UVIII!J a ny-ICIYY LV rWIIIII1 MII ICiltl111, IVIUILI-VUIFU, = %J11 "IgI1YYay VLI116y and Recreational Off-Highway Vehicles on Municipal Highways (Off-Road Vehicles By-law) and to repeal By-Law No. 2019-078 Whereas the Highway Traffic Act, R.S.O. 1990, Chapter H.8, Section 191.8(1), provides that no person shall drive an off-road vehicle on a highway except in accordance with the Highway Traffic Act regulations and any applicable municipal by-law; And Whereas the Highway Traffic Act, R.S.O. 1990, Chapter H.8, Section 191.8(3), provides that a municipality may pass by-laws permitting certain off-road vehicles on highways under the jurisdiction of the municipality and providing speed limits for such vehicles; And Whereas the Municipal Act, S.O. 2001, Chapter 25, Section 11(3), provides that a municipality may pass by-laws with respect to municipality owned roads, including parking and traffic on such highways; And Whereas the operation of off-road vehicles on highways is a privilege and not a right; And Whereas Council deems it necessary to enact a by-law to permit the use of off- road vehicles on certain municipal highways. Now Therefore the Council of the Township of Ora-Medonte hereby enacts as follows: 1. That Appendix "A", Schedules "A", "B", "C" and "D" form part of this By-law. 2. This By-law may be cited as "The Township of Oro-Medonte Off-Road Vehicles By-law." 3. That By-law No. 2019-078 is hereby repealed in its entirety. 4. This By-law shall come into force and effect on the date of its final passing. By-law read a First, Second and Third time, and Passed this 11th day of September, 2019. The Corporation of the Township of Oro-Medonte ayor, H.S. H I hes Dep ty Clerk, Janette Teeter 1.0 Definitions For the purpose of this By-law, the following definitions shall apply: "Boulevard" shall mean that part of the highway situated between the curb line and the property line of the lot abutting the highway, but does not include a sidewalk or shoulder. "Council" means the Council for The Corporation of the Township of Oro-Medonte. "Designated Trail Route" shall mean a trail that has been approved by Council and designated by agreement or memorandum of understanding with a recognized agency and includes extension of the agency's insurance coverage to terms acceptable to the Township. "Highway" includes a common and public highway, street avenue, parkway, driveway, square, place, bridge, viaduct or trestle, any part of which is intended for or used by the general public for the passage of vehicles and includes the area between the lateral property lines thereof. "Municipal Law Enforcement Officer" means a person duly appointed by the Corporation of the Township of Oro-Medonte for the purpose of enforcing the provisions of this By-law and who shall have the powers as set out in the Provincial Offences Act, R.S.O., 1990, c.P. 33, as amended. "Municipality" shall mean The Corporation of the Township of Oro-Medonte. "Off-Road Vehicle" shall mean an off-road vehicle intended for off-road and within the meaning of the Off-Road Vehicles Act, and as defined by the Highway Traffic Act and or the regulations thereto and includes off-road vehicles as defined as follows- "All-terrain vehicle" means an off-road vehicle that, a) has four wheels, the tires of which are all in contact with the ground, b) has steering handlebars, c) has a seat that is designed to be straddled by the driver, and d) is designed to carry, (i) a driver only and no passengers, or (ii) a driver and only one passenger, if the vehicle, (A) has one passenger seat that is designed to be straddled by the passenger while sitting facing forward behind the driver, and (B) is equipped with foot rests for the passenger that is separate from the foot rests for the driver; "Multi-purpose off-highway utility vehicle" means an off-road vehicle that, a) has four or more wheels, the tires of which are all in contact with the ground, b) has a steering wheel for steering control, c) has seats that are not designed to be straddled, and d) has a minimum cargo capacity of 159 kilograms; "Recreational off-highway vehicle" means an off-road vehicle that, a) has four or more wheels, the tires of which are all in contact with the ground, b) has a steering wheel for steering control,. c) has seats that are not designed to be straddled, and d) has an engine displacement equal to or less than 1,000 cubic centimeters, Farce area, onam y tray area, r-igni iviiie r'oini moaa area, riorsesnoe vaiiey area, Sugarbush/Diamond Valley area, Braestone area, Moonstone Area and Scottdale Drive. "Sidewalk/Footpaths" means that portion of a highway as is set aside by The Corporation of the Township of Oro-Medonte for the use of pedestrians. "Township" shall mean The Corporation of the Township of Oro-Medonte. 2.0 Regulation of Off-Road Vehicles on Township Highways 2.1 Prohibition 2.2 No person shall operate an Off Road Vehicle or permit an Off-Road Vehicle to be operated on a highway: 2.2.1 under the jurisdiction of the Township that is an unopened road allowance except upon those highways (unopened road allowances) or portions thereof set out in Schedule "B" of this By-law and during the dates listed therein; 2.2.2 under the jurisdiction of the Township outside of a Settlement Area except upon those highways or portions thereof set out in Schedules "A" and "Y of this By-law and during the dates listed therein; and 2.2.3 under the jurisdiction of the Township within a Settlement Area (identified in Schedule "C" of this By-law) except while such Off Road Vehicle is in transit from or to a Designated Trail Route. 2.3 On those highways under the Township's jurisdiction where Off-Road Vehicle use is permitted under section 2.2, no persons shall operate such Off-Road Vehicle at a rate of speed greater than: 2.3.1 20 kilometers per hour, if the speed limit established under the Highway Traffic Act or by municipal by-law for that part of the highway is 50 kilometers per hour or lest; 2.3.2 50 kilometres per hour, if the speed limit established under the Highway Traffic Act or by municipal by-law for that part of the highway is greater than 50 kilometres per hour. 2.4 On those highways under the Township's jurisdiction where Off-Road Vehicle use is permitted under section 2.2, no persons shall operate such Off-Road Vehicle during the following period; 2.4.1 two (2) hours after sunset through till two hours prior to sunrise the following day.. 2.5 On those Highways under the Townships jurisdiction where Off-Road Vehicles use is permitted under section 2.2, no person shall operate such Off-Road Vehicle between December 161n through till March 31s' of the following year, except as identified in Schedules "A" and "B" of this By-law. 2.6 Notwithstanding section 2.4, upon written request Council may approve by resolution, a modification to the regulated hours therein where such request is made in association with a special event or other activity that is legally permitted. 2.7 No person shall park an off-road vehicle on a municipal highway except in accordance with the (Parkino By-law) or where otherwise authorized by sionaoe e.a.c wlMln any aiicnes, Ulalflaga afea5 OF Olflef pUfilU115 UT ifle rli nWay UUUilUe of the travelled portion (of the highway). 3.0 Off-Road Vehicles on Municipal Property Other than Highways 4.1 On all municipally owned lands, other than highways, no person shall operate an Off-Road Vehicle except: 3.1.1 in areas permitted as identified in Schedule "B" of this By-law 4.0 Enforcement 4.1 The provisions of this By-law shall be enforceable by a police officer, municipal law enforcement officer, or other such persons as appointed by the municipality. 4.2 Failure to stop when directed by a police officer, municipal law enforcement officer, or appointed person shall be an offence of obstruction. 5.0 General 5.1 In the event that any provisions of this By-law are found by a court of competent jurisdiction to be without effect under Section 14. (1) of the Municipal Act, S.O. 2001, as amended, such provisions shall be deemed to be severed and the remainder of this By-law shall remain in full force and effect. 5.2 This By-law shall apply in addition to the provisions of any other Township by-law and the Municipal Act, 2001, S.O. 2001 c. 25, as amended, provided that in the event of conflict, the provisions of any other Township by-law or the Municipal Act, 2001, S.O. 2001 c. 25, as amended, shall not be paramount over this By-law, provided such provisions are not contrary to law. 6.0 Offences 6.1 No person shall obstruct, hinder, or otherwise interfere with a police officer, municipal law enforcement officer or other duly appointed individual in the lawful carrying out of their duties and responsibilities under the provisions of this By-law. 6.2 Every person who contravenes any provision of this By-law is guilty of an offence and shall be liable to a fine pursuant to the Municipal Act, as amended, every such fine is recoverable under the Provincial Offences Act, as amended. Areas Permitted January 1 11— March 1511 of any given year All highways under the jurisdiction of the Township of Oro-Medonte within the following boundaries: Northern Boundary -Old Barrie Road Southern Boundary -Lake Simcoe Western Boundary -Line 1 North/South to Lake Simcoe Eastern Boundary -Line 14NorthlSouth from Old Barrie Road to the Rail Trail. The boundary then continues from Line 15 South from the Rail Trail to Lake Simcoe. Exclusions to the above are hereby noted as follows: Ridge Road/Shanty Bay Road -Under the jurisdiction of the County of Simcoe (only permitted to cross at 90-degree angle). r-24ge W le � Mors shoe allev kd.E. The Northern Boundary is Old Barrie Road. The Southern Boundary is Lake Simcoe. Bass The Western Boundary is Line 1 North/South. Lake y The(astern Boundary is I ine 14 North/South from I Iighway 11 to the Rail Trail. The Boundary then continues From Line 15 South From the Rail a Trail to Lake Simcoe. .E n� c This Map Is toile used for Tllustrative Purposes Only m c m 9D 01 Me W. � $ Z M cfl C J J f 5116 rd.U1r 1 16$rd E. z z z z 7 w �, o N c') 't N c C G C!] iU � 93 y C J J J C G C C J C Co R1 Lake N C J N J ! g�F' of e [7 b C J ti�C J Simcoe RI B f AN Use Boundary -� o s 3 a September 2019 �t /++ / ti. C�f�p!_!f'lCrllllF Areas Permitted January V— March I51h of any given year Operation of an off-road vehicle is permitted on the following unopened road allowance from January 1st till March 15th in any given year.- a) Colborne Street b) Black Forest Road c} Ice Road d) Little Road ey Wilson Street f) Woodland Drive Sett|emenlAreas Price Dr. rcesComersBa Um 1 Horseshoe ValleyRd.E. \ ue s . 6 I Permitted k -Pri�td 5 Zi � ? a . � p &w �• !ue A¥ sm■!Cre« °k Ra % ƒ ° � \ % \ 2 G O , IBass UkS�E � Moonstone Ar ea Lakeshore m- EUh Mile Point ores. +�_m.E $. / ] �e _ (n ale ante / cl Agnas S L «d cres. aw Q,le yp W ¥ � ym=e 2 k _ $ —PermNed - @ Prohibited Perm itted - Prohibited . Sco#da+ DMA Sc kale o 5 4b, «« @ /I�p @ - -PrmAd :k = - Prohibited.. � � Settlement Areas-Continued Jv�S' �aYc� e5w. fim a'` G Shanty Fiat Barrie Terrace 5' fi S> E Kempenfelt Ur. 24 Permitted Bay / - Rd.VC Prohibited edge Red Oak Gres:, Shanty Bay L; sass�roua Gji t` � J VJ 4� gR Qj '? } Cl C � J Q` 61 (71 Jenna CLU cu M1�artine Gres: a William St. Ridge Rd.W. m MI rn ri sr ehwreh st. ® m = 4 � Permitted J Brook St, J Prohibited Kempenfeit o Bny Oster Rd m Braestone Georgian Grande Or. c� rtn m J d d n � G7 o 9 Permitted e` � Prohibited m Gelde` Settlement Areas-Continued Horseshoe Valley Area ell 4*0 fQ x er®1t fie Point Garyyedca/ Rn v e .PN SaS, Horseshoe Valley Rd.W. 22 Birch Gro4. a $ m c M S a s i a $ m �ighlap °' c Permitted s h�$ Ut dray Prohibited to t� 0 Nordic rr. -_ Horseshoe Valley Rd.W 22! Sugarbush/Diamond Valley r 2 � 2 3e =� Mao. ofi � Permitted tit Prohibited Hickok c �4+x�nwvod$� ti _Yo ' ro$ � ��ah9�iR '� Sugarb � R�d� Suma peida Ave. . a n 1 ug$Gt• °0 aae `P"Uphire WaY G ob pPai c sv� grea Emerald Terrace Permitted/Prohibited Areas All highways under the jurisdiction of the Township of Oro-Medonte coloured in green are permitted Township roads and all Township roads coloured in purple are prohibited. All roads in white are not in the Township's jurisdiction. asey 1wr asey . c z Pete St p t.E., Perrn,tted r Prohibited z t Orr LO Lake C c c M nstone Rd.W o to z z m m Moun St.Lo is Rd. zrd. N M Z z o rcc � m c sx J Warminster Srd. m w c c c, �Q HIrseshoe Valley Rd.W. '� Ho shoe Iley CIE. L Bass of tape c ss:La m a u, 3 � w c m � e m a Old Barrie .W � O,, il Rd.E. ` { z z z to m c m C J 15#fi Srd E. I 6 z r m z' � o c i m m m ID Co m m C J J C C C C J J. -J + l Ln U] Co i � Com 3 _J D Lake Simcoe r e}d Kem penfe l t Say Off Road Vehicle Use (ATV J OTV) J Km on Municipal Roadways 0 i 2 3 4 ��yv�y Iiurr.�4-p pt October 201 I aad Hnln;dc,f Nrl.;1 u rn - o inso'.ri FR1 imnlructure and CapitalProjects Coo.. z 2. Permitted January 1 - March 15 z Pete St. W p to t. E. Permitted April 1 - December 15 J C� Prohibited Z z Orr J zCO Proposed Trail m Lake O C Moonstone Rd. J E o to eRd. z QD m r °3 c J � Mount St. Lo�3 Rd- W Moun St Lo is Rd. z z z o N C`] V �p z z Z Z N 6 r r CD C a r C C _ 12 J War inster z Srd. z z uO v t — Cr) J � N _ C J Horseshoe Valley Rd.W.. 22. Hors shoe Iley d.jE. �o Bass i LakeCD II Racc I aka RM 1N '%s' Lake 3r a z ua � r m c N J C a Old Barrie .W Old rci Rd. E. z z z z N o c � c J 't J 15116 15 16 Srd E. rd. W. z T JID z Co V u7 N �NJ J J C � 0U) 0�� 0cn u) J ` 9eQ- R Lake anma C C ZQ J J Simcoe Ridge ll6d. 2021 PROPOSED COATV _ 0 1 2 3 4Km TRAIL NETWORK '4v 1 1 1 eriu(ge,Exriling Funfre x 1 O,bl QCS2P2,)-27, Brad Robinson, Infrastructure and Capi Projects Coo 0) C E 6 E 50 > 0 CU CU CN •(U CN N > • Ir < -0 LL 0 Ol C) CU 70 eel m Mop,lw 70 0 �40 > o0le G 5000000000"D 0000 Coco❑0 0 D o Am o 7 + x lo T t -�'i cl-1 4R q :E 3 Page 50 of 208 10.c) OCS2021-28, Justin Metras, Manager, Infrastructure and Capital Pro... ,M I ownship o f l tyJ�" �r Report Proud Heritage, Exciting Future Report No. To: Prepared By: OCS2021-28 Council Justin Metras Meeting Date: Subject: Motion # October 27, 2021 1A Grandview Crescent — Easement Agreement Roll #: R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended: 1. That Report No. OCS2021-28 be received and adopted; 2. That Council authorize staff to draft an easement agreement with the owner of 1A Grandview Road for Council's ratification; 3. That the required allocation of $50,000 to undertake a localized drainage review be referred to the 2022 Budget re-calibration process for further consideration. Background: A drainage concern from the previous owner of 1A Grandview Crescent identified an undersized storm sewer running on private property through #425 and #411 Lakeshore Road and #1A Grandview Crescent. This pipe is the main storm outlet for Grandview Crescent. There are no easement agreements for this sewer. In the past this area has experienced flooding in heavy rains. The current owner of#1A Grandview Crescent is looking to make improvements to his property and the location of the storm sewer will affect these changes Analysis: Staff met with the owner of 1A Grandview Crescent to discuss the relocation of the existing storm sewer to an improved mutually beneficial location. The resident is willing to enter into an agreement with the Township for an easement along his east property line. This new easement will allow Operations to install a proper sized storm outlet directly to Lake Simcoe. The existing undersized storm sewer would then be able to be abandoned. Operations and Community Services October 27, 2021 Report No. 2021-28 Page 1 of 2 Page 51 of 208 10.c) OCS2021-28, Justin Metras, Manager, Infrastructure and Capital Pro... This new outlet would address current drainage while allowing for improvements stemming from the local drainage review in 2022. Financial / Legal Implications / Risk Management: The cost to complete the drainage study and construct a new storm outlet is approximately $50,000 which would be reviewed as part of the Township's 2022 Budget Re-calibration process. The cost to complete the survey and legal work to execute the agreement is approximately $7,500 which would be funded from legal review allocations approved in the 2021 budget. Corporate Strategic Goals: Continuous Improvement and Fiscal Responsibility Enhanced Communications and Customer Service Consultations: Director, Operations and Community Services Manager, Operations Attachments: Location map — 1A Grandview Crescent Conclusion: As a result of a drainage concern, an undersized storm outlet was identified at #1A Grandview Crescent. This pipe is the main storm outlet for Grandview Crescent. In working collaboratively with the owner of 1A Grandview an opportunity exists to obtain an easement to address the infrastructure improvements in 2022 while allowing for improvements to the Grandview Road drainage system. Respectfully submitted: Justin Metras CET, CRS-I Manager, Infrastructure and Capital Projects Approvals: Date: Shawn Binns, Director, October 19, 2021 Operations & Community Services Robin Dunn, CAO October 21, 2021 Operations and Community Services October 27, 2021 Report No. 2021-28 Page 2 of 2 Page 52 of 208 10.c) OCS2021-28, Justin Metras, Manager, Infrastructure and Capital Pro... -�Vase yRd.T II ICI I I I�JI 538 -Moonston Rd. 532 33 Horsesh oe•Valiey Rd. 510 Old.Barrie.Rd., 500 492 N V 440 486 ~L 430 478 1Ridge R°ad 410 420 470 462 454 505 497 489 16 481 14 vakeshore Rd E' 6 471 12 390 453 433 � Gres' 1pVTl 13 15 Grandee 11 376 9 425 7 5 362 411 3 1A 1 356 350 387 14 338 355 Simcoe Rd. 12 Lake 10 13 320 321 Simcoe 289 8 9 271 cC 6 — 0 5 224 243 4 3 210 215 2 1 132 187 126 Location �Town�t� ® 1A Grandview Cres. Proud Heritage,Exciting Future / 0 100 m October 19,2021 1 1 1 1 Page 53 of 208 10.d) CS2021-29, Vanessa Cooper, Executive Assistant, Mayor and Council ... Township of R 0 Report Proud Heritage, Exciting Future Report No. To: Prepared By: CS2021- 29 Council Vanessa Cooper, Executive Assistant, Mayor and Council & CAO Meeting Date: Subject: Motion # October 27, 2021 2022 Conference Schedule for Council Members Roll #: R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended: 1 . That Report No. CS2021-29 be received; 2. That be authorized to attend ROMA (Rural Ontario Municipal Association) Virtual Conference January 23-25, 2022; 3. That be authorized to attend OGRA (Ontario Good Roads Association) Conference Toronto ON February 27- March 2, 2022; 4. That be authorized to attend OSUM (Ontario Small Urban Municipalities) location to be determined May 4- May 6, 2022 5. That be authorized to attend AMO (Association of Municipalities of Ontario) Ottawa ON- August 14-17, 2022; 6. That be authorized to attend FCM (Federation of Canadian Municipalities) Regina SK- June 2-5, 2022; 7. And That the Executive Assistant, Mayor and Council & CAO make the necessary arrangements accordingly. Background: Each year, members of Council may, by resolution of Council, attend conferences that educate and inform municipal representatives on items such as amendments to existing legislation, new legislation, policies and procedures related to municipal government, as well as providing Council members with the opportunity to connect with and share ideas with other municipal partners. Conference registration fees and other associated costs are deducted from the Councillor's remuneration budget allocation, as per the Remuneration and Expenses for Members of Council By-law 2020-010 attached as Appendix A. Councillor's may elect to attend and use their Constituent Support and Corporate Services October 27, 2021 Report No. CS2021-029 Pagel of 3 Page 54 of 208 10.d) CS2021-29, Vanessa Cooper, Executive Assistant, Mayor and Council ... Professional Development (CSPD) allocation for the costs associated with the conference. Per diems would require a resolution of Council. Analysis: While some conferences are, and may continue to be held, in an electronic format for the foreseeable future, conference registration fees still apply. However, there are potential savings currently being realized through accommodation, mileage and food per diems due to the current COVID 19 pandemic. It should be noted that some conferences will be held in person this year. ROMA and OGRA are subject to early bird savings, as shown in Appendix B Below is a schedule of proposed Conferences for 2022: • ROMA (Rural Ontario Municipal Association) Virtual Conference January 23-25, 2022 — early bird registration cost available prior to November 1st (Appendix B); • OGRA (Ontario Good Roads Association) Conference February 27- March 2, 2022 — costs vary depending on registration selection, including Early Bird savings (Appendix B) • OSUM (Ontario Small Urban Municipalities) — May 4-6, 2022 location and registration costs to be determined; • AMO (Association of Municipalities of Ontario) Ottawa ON- August 14-17, 2022 - registration costs to be determined; • FCM (Federation of Canadian Municipalities) Regina SK- June 2-5, 2022 - registration costs to be determined. Financial / Legal Implications / Risk Management: By-Law 2020-010 Remuneration and Expenses for Members of Council Section 5.5 Attendance at conferences, conventions and seminars as authorized by resolution of Council. Conference fees will be deducted from Councillor's CSPD allotment. Policies/Legislation: Remuneration and Expenses for Council Members By-law 2020-010 Corporate Strategic Goals: Continuous Improvement & Fiscal Responsibility Consultations: Clerk Corporate Services October 27, 2021 Report No. CS2021-029 Page 2 of 3 Page 55 of 208 10.d) CS2021-29, Vanessa Cooper, Executive Assistant, Mayor and Council ... Attachments: Appendix A: Remuneration and Expenses for Council Members By-law 2020-010 Appendix B: ROMA and OGRA Registration Costs Conclusion: In conclusion, staff respectfully present the proposed 2022 conference schedule, related approval process and allocation of associated costs for Council's information. Respectfully submitted: Vanessa Cooper Executive Assistant, Mayor and Council & CAO Reviews: Donna Hewitt, Director Corporate Services Date: October 19, 2021 Robin Dunn, CAO Date: October 21, 2021 Corporate Services October 27, 2021 Report No. CS2021-029 Page 3 of 3 Page 56 of 208 LAY-IQ7f I\V. L4LV-11.V A By-law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and Committees/Technical Support Groups, and Expenses for Employees, and to Repeal By-law Nos. 2019-005 and 2019-099 (Remuneration and Expenses By-law) Whereas Section 283(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a municipality may pay any part of the remuneration and expenses of the members of any local board of the municipality and of the officers and employees of the local board. And Whereas Section 283(2) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that, despite any Act, a municipality may only pay the expenses of the members of its council or of a local board of the municipality and of the officers and employees of the municipality or local board if the expenses are of those persons in their capacity as members, officers or employees and if, (a) the expenses are actually incurred; or (b) the expenses are, in lieu of the expenses actually incurred, a reasonable estimate, in the opinion of the council or local board, of the actual expenses that would be incurred. And Whereas Section 283(7) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that, on or after December 1, 2003, a council shall review a by-law under subsection (5) at a public meeting at least once during the four-year period corresponding to the term of office of its members after a regular election. And Whereas Council deems it expedient to pass a By-law to provide for the remuneration and expenses of Members of Council and Council's Appointees to Local Boards and Committees/Technical Support Groups and for expenses for employees; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That Schedules "A", "B" and "C" attached hereto form part of this By-law. 2. That By-Law Nos. 2019-005 and 2019-099 are hereby repealed. 3. This by-law shall take effect on January 1, 2020. By-law read a First, Second and Third time, and Passed this 131h day of March, 2020. The Corporation of the Township of Oro-Medonte Mayor, H.S. ghes Dea ty Clerk, Janette Teeter 1. The annual remuneration for Members of Council for 2020 shall be: Mayor $ 48,819 Deputy Mayor $ 32,299 Councillors $ 26,310 2. That the annual remuneration for Members of Council shall be the cost of living adjustment provided to bargaining unit excluded staff for the current year. 3. Members of Council shall receive, in addition to their annual remuneration, per diem payments as follows: • $ 80.00 for each half day or evening meeting • $ 160.00 for each full day meeting Where a Member of Council attends multiple meetings on the same day, which are eligible for per diem payments, the Member of Council shall be entitled to a single per diem not to exceed the full day meeting per diem identified above. 4. The per diem stipulated in Section 3 shall exclude the following: 4.1 Attendance at regularly scheduled Council/Council Committee Meetings, as defined in Regular Meeting Schedule of the Procedural By-law 4.1.1 Regularly scheduled Council/Council Committee Meetings include: i) Council Meetings ii) Development Services 4.2 Attendance at a function for the purpose of presenting Congratulatory Certificates on behalf of the Township; and 4.3 Attendance at special functions/events where the Township has purchased a ticket for the Member, such as Awards Dinners, etc. 5. The per diem stipulated in Section 3 shall apply to the following: 5.1 Attendance at Special meetings of Council, as defined in the Procedural By-law; 5.2 Attendance at Orientation Sessions as defined as education and training as organized by the Corporation for the purpose of on barding new members of Council subsequent to swearing of oaths or by resolution of Council; 5.3 Attendance at Public Meetings/Public Information Sessions, as defined in the Procedural By-law, when such meetings are conducted as a separate meeting on a designated day; 5.4 Attendance at meetings of Committees, local boards, or special Ad-Hoc committees to which the Member of Council has been appointed by resolution of Council, unless specified otherwise in a resolution of Council. No per diem or mileage shall be provided where the appointed member receives compensation from the external body. 5.4.1 Committees and local boards include: i) Joint Accessibility Advisory Committee ii) Heritage Committee iii) Human Resources Committee iv) Barrie Area Physician Recruitment xiv) Top Aggregate Producing Municipalities of Ontario xv) Orillia Public Library Board 5.5 Attendance at conferences, conventions and seminars as authorized by resolution of Council; 5.6 Attendance by the Mayor, and/or his/her designate(s) including the Mayor in his/her capacity as ex-officio, and/or his/her designate(s), in an ex-off icio capacity and Members of Council, at meetings required for a specific purpose relative to municipal business and at business functions as representatives of the Municipality, as authorized by resolution of Council. Remuneration of Public Members of Local Boards & Committees 1. The Public Members of the: • Heritage Committee • Property Standards Committee; shall receive per diem payments as follows: • $ 80.00 for each half day or evening meeting; • $ 160.00 for each full day meeting. 2. The Public Members of the: • Fence-Viewers shall receive per diem payments as follows: • $ 80.00. 3. The per diem stipulated in Sections 1 and 2 of this Schedule shall apply to the following: 3.1. Attendance at meetings of the local board or committee; 3.2. Attendance at conferences, conventions and seminars as authorized by resolution of Council; 3.3. Attendance at meetings required for a specific purpose relative to municipal business and authorized by resolution of Council. 4. The above per diems, including per-kilometer payments, shall be paid on a semi- annual basis, upon submission of a statement approved by the respective Senior Manager. Expenses for Members of Council, Council's Appointees to Local Boards and CommitteeslTechnical Support Groups and Employees 1. Per Kilometer Payments 1.1 Effective January 1, 2020, the municipality shall compensate Members of Council, Council's Appointees to Local Boards & Committees/Technical Support Groups and Employees at the Township approved per kilometer rate for the use of non-township owned vehicles. 1.1.1 That the per kilometer rate will be adjusted on January 1st each year to the Canada Revenue Agency (CRA) rate for Ontario. 1.2 Members of Council shall receive a per-kilometer payment as outlined further in this section: 1.2.1 Members of Council shall receive a per-kilometer payment for travel from their residence and back to attend meetings, conferences, conventions and seminars stipulated in Section 3 of Schedule "C", upon submission of Meeting and Mileage Expense Statements. 1.3 Per kilometer payments as defined in this section will be charged against the individual Council Members' annual Constituent Support and Professional Development (CSPD) allocation as outlined in Section 4 of Schedule "C". 1.4 Members of local boards & committees shall receive a per-kilometer payment for travel from their residence and back to attend meetings, conferences, conventions and seminars stipulated in Section 3 of Schedule "B", 1.5 Township employees shall receive a per-kilometer payment for each kilometer driven in a non-township owned vehicle while on Township business. 2. Luncheon & Dinner Meetings 2.1 The municipality shall be responsible for the cost of Council or Committee luncheon/dinner meetings when such meetings are called by Council or the Committee concerned. 2.2 Council members and Senior Staff shall have the discretion to invite visitors for lunch or dinner in connection with Township business and such expense shall be borne by the Township. 3. Conferences, Conventions, Seminars and Meetings Attendance at conferences, conventions, seminars and meetings for Members of Council shall be pre-authorized by Council resolution or in accordance with Township policy. 3.1 The following expenses shall be paid upon submission of receipts: i) Hotel/Motel accommodation - actual cost ii) Parking - actual cost iii) Registration - actual cost iv) Meals and incidental expenses - actual cost 3.2 Costs associated with conferences, conventions, seminars and meetings will 4.1 Eligible expenses include but are not limited to: i) Conferences and seminars as defined in Section 3 of Schedule "C" ii) Promotional material related to Township Business iii) Monthly internet plan iv) Subscriptions related to Township Business or municipalities in general v) Parking related expenses save and except parking fines. vi) Expenses related to Constituent & ward meetings vii) Social Events and Banquets viii) Mileage Reimbursement as defined in Section 1 of Schedule "C". 4.2 Ineligible expenses include but are not limited to: i) Additional accommodation for days outside of a formal Conference and/or seminar ii) Alcohol and alcoholic beverages iii) Companion registration fees and expenses at Conferences iv) Personal entertainment (e.g. sight-seeing, concerts, sporting events, etc.) v) Personal services (e.g. shoe shine, valet service, spa treatments, etc.) vi) Personal vehicle costs beyond mileage (e.g. maintenance, repair, etc.) vii) Traffic and parking fines 4.3 Corporate promotional items: Township pins, flags and other Township promotion items may be made available from time to time to Council Members, for distribution to the public and service clubs. The associated costs will be charged against the individual Council Members' annual CSPD allowance. 4.4 Expenses shall be paid upon submission of the Expense Statements with receipts on a monthly basis. 4.5 A recap of expenses relating to the annual allowance will be prepared quarterly, distributed to Members for information and posted on the Township website annually. 4.6 Costs exceeding the annual CSPD allowance shall be borne by the individual Council Member except where authorized by Council Resolution. 5. Expense Statements 5.1 Statements for expenses shall be submitted in a form determined by the Township. 6. Mobile Devices 6.1 The municipality shall be responsible for the issuance of Mobile devices and related monthly plan costs in accordance with the current information technology mobile device policy. While engaged in Municipal business, Council Members shall arrange an appropriate out of country mobile device plan in order to avoid excessive roaming charges. 10.d) CS2021-29, Vanessa Cooper, Executive Assistant, Mayor and Council ... ROMA (Rural Ontario Municipal Association) Registration Fees ROMA Members Early Bird Before Nov 1, 2021 $400.00 Regular Until Jan 20, 2022 $450.00 OGRA (Ontario Good Roads Association) Registration Fees Good Roads Members Early Bird Regular Before After Jan 21, 2022 Jan 22, 2022 A. Full Registration $700.00 $750.00 B. One Day- Monday $400.00 $430.00 C. One Day- Tuesday $400.00 $430.00 D. Half Day- Wednesday $200.00 $220.00 Page 63 of 208 10.e) CS2021-30, Yvonne Aubichon, Clerk re: Request for Encroachment Agr... Report Township of Fraud Heritrage, Exciting Future Report No. To: Prepared By: CS2021-30 Council Yvonne Aubichon Meeting Date: Subject: Request for Motion # October 27, 2021 Encroachment Agreement for Hydro Poles (Stage Coach Roll #: Road) R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended: 1 . That Report No. CS2021-30, Yvonne Aubichon, Clerk re: Request for Encroachment Agreement for Three (3) Hydro Poles Along (Stage Coach Road) be received and adopted; 2. That Council support the request for the Encroachment Agreement, 3. That the By-law to authorize execution of the Encroachment Agreement be brought forward for Council's approval; and 4. That the applicant be advised of Council's decision under the Clerk's signature. Background: The Township received a request to enter into an encroachment agreement for the installation of three (3) hydro poles and anchors to be located on a Township Road Allowance. The applicants, Mr. and Mrs. Ball are the owners of two parcels of land identified as CON 13 N PT LOT 14 (PIN 58521-0215 (LT)) and (PIN 52521-0034 (LT)) which are severed by Stage Coach Road (PIN 58521-0012 (LT)). While the applicant's require installation of four (4) hydro poles in total, only three (3) are proposed for installation along the portion of Stage Coach Road that runs between their parcels of land in order to connect hydro to their house located on the property identified as PIN #58521-0034 (civic address #10931). Since the construction of Highway 12, this section of road has not been in use, except as the applicant's driveway to enter their properties identified above. Analysis: As noted above, there are four (4) poles in total to be owned and maintained by the applicant's and not by Hydro One, but only three (3) poles and anchors are proposed to be installed along the portion of Stage Coach Road)(PIN 58521-0012 (LT)), as outlined Corporate Services October 27, 2021 Report No. CS2021-30 Pagel of 4 Page 64 of 208 10.e) CS2021-30, Yvonne Aubichon, Clerk re: Request for Encroachment Agr... on the map below (Appendix A) that require an encroachment agreement. Mr. and Mrs. Ball advised that while the poles and anchors are to be privately owned and maintained, it was determined that installation of the poles would prove difficult on their land, as both parcels are used for agricultural purposes with tile drainage running approximately every 40 feet throughout their parcels of land. Therefore, in order to avoid damaging the drainage tile, the applicants are requesting to enter into an encroachment agreement with the Township of Oro-Medonte for the three (3) poles and anchors to be installed along the Township road allowance. Approval of this encroachment agreement is time sensitive, as installation work coordinated between Hydro One and an electrical contractor is scheduled for this Fall. Financial / Legal Implications / Risk Management: There is no financial impact to the Township as a result of this installation. The application fees and annual encroachment costs, liability insurance are the responsibility of the applicant's, as per the Fees and Charges By-law 2018-044. Policies/Legislation: By-law 99-50 — to Provide Policy for Encroachments on Road Allowances and Municipal Owned Properties Corporate Strategic Goals: Continuous Improvement & Fiscal Responsibility Inclusive, Healthy Community Services Consultations: Justin Metras, Manager, Operations and Community Services Jeffery Robitaille, Hydro One Networks Inc. Janine Reesor, Hydro One Networks Inc. Attachments: Appendix A —Al Map(s) Corporate Services October 27, 2021 Report No. CS2021-30 Page 2 of 4 Page 65 of 208 10.e) CS2021-30, Yvonne Aubichon, Clerk re: Request for Encroachment Agr... Conclusion: Staff have no concerns with providing this encroachment agreement. Respectfully submitted: Yvonne Aubichon, Clerk Approvals: Date: Donna Hewitt, Director Corporate Services October 21 , 2021 Robin Dunn, CAO October 21, 2021 Corporate Services October 27, 2021 Report No. CS2021-30 Page 3 of 4 Page 66 of 208 1O.e) CS2O21-30, Yvonne Aubichon, Clerk re: Request for Encroachment Agr... Appendix A 3 R F f i i P .� � ¢r _� _�•-- ,.. _tea-,. - _- �.- a. Ml � ,�t;'*- � � sr' _ _ :� , `� ;t.•�_ #- "gyp St-+�� _ F _ r Corporate Services October 27, 2021 Report No. CS2021-30 Page 4 of 4 Page 67 of 208 1 O.e) CS2021-30, Yvonne Aubichon, Clerk re- Request for Encroachment Agr rti Page 68 of 208 10.f) Robin Dunn, CAO; and Tamara Obee, Director, Human Resources re. PO... Verbal Matters -7� (Section 13.3 of Township's 0�' °f Procedural By-Law No. 2017-165) Proud Heritage,Exciting Future Name: Robin Dunn, CAO Item Number/Name: 10f) POL-HR-2.12 COVID-19 Vaccination Policy Meeting Date: Wednesday, October 27, 2021 Motion No.: C211027-13 Type of Meeting: �X Council ❑ Special Council ❑ Development Services Committee ❑ Accessibility Advisory Committee ❑ Heritage Committee ❑ Human Resources Committee Speaking Notes: CAO Speaking Points - Council October 27, 2021 Oro-Medonte Vaccination Policy As recommended by Dr. Gardner, Medical Officer of Health for the Simcoe Muskoka District Health Unit, a draft COVID-19 Vaccination policy has been developed for Council consideration Over the past 20 months, COVID-19, and variants of the virus has presented a significant health risk, particularly in unvaccinated people. The Township's COVID-19 Vaccination Policy is intended to meet our legislative requirements and continue to protect the health and safety of our work environment and recognizes that vaccination against COVID-19 is the most effective measure to reduce the risk of severe illness and transmission to others. Page 69 of 208 10.f) Robin Dunn, CAO; and Tamara Obee, Director, Human Resources re. PO... Verbal Matters -7� (Section 13.3 of Township's 0�' °f Procedural By-Law No. 2017-165) Proud Heritage,Exciting Future Highlights of the COVID-19 Vaccination Policy include: • To achieve full vaccination among Township employees • Be cognizant of an individual's right to choose vaccination • Requirement to provide proof of full vaccination If the Chief Medical Officer of Health for the Province of Ontario determines the necessity for COVID-19 boosters, employees would be required to provide proof of booster vaccination The policy takes into consideration circumstances pertaining to medical and other Human Rights Code exemptions • For those with exemptions, i) participation in COVID-19 rapid antigen testing will be required. ii) Rapid antigen testing will be required to be completed during personal time, iii) And testing paid by the Municipality. Unvaccinated employees, and employees who choose not to provide vaccination documents will be required to; i) participate in COVID-19 rapid antigen testing on their personal time, ii) testing will not be paid by the Municipality, and iii) will be required to complete a vaccination education program. The Corporate Policy Development framework included; i) engagement with the Senior Management Team, ii) shared with our Bargaining Unit executive, and iii) shared via an all staff update with Oro-Medonte staff copied to Council. Thank you Mr. Mayor & Members of Council Page 70 of 208 10.f) Robin Dunn, CAO; and Tamara Obee, Director, Human Resources re: PO... Township of Policy Proud Heritage, Exciting Future Department/Section Policy # Human Resources POL-HR-2.12 Subject Enacted by Council: COVID-19 Vaccination Policy xxx Motion # xxxxx 1. Purpose: COVID-19 and COVID-19 variants present a significant health risk, particularly in unvaccinated people. This policy recognizes that vaccination against COVID-19 is the most effective measure to reduce the risk of severe illness and protect individuals, including Council, staff and members of the public. This has a significant impact on human health and business continuity. Wk The Township of Oro-Medonte ("Township") is firmly committed to providing a safe working environment for our employees, members of Council, and members of the public, who interact regularly. In addition, under clause 25(2)(h) of the Occupational Health and Safety Act (OHSA), the Township has an obligation to take every precaution reasonable in the circumstances for the protection of a worker. The Medical Officer of Health of the Simcoe Muskoka District Health Unit, recommends that all workplaces develop and implement a vaccination policy. The Township is also committed to providing excellent service to our community and to build trust and confidence in local government. 2. Scope: X J This policy applies to all Township of Oro-Medonte members of Council, employees, students, and volunteer firefighters, in all work locations, including those with remote work agreements. For the purposes of this policy only, the reference to "employees" will include all individuals outlined in the statement above. The scope of this policy may be amended from time to time at the sole discretion of the Township. Page 1 of 6 Page 71 of 208 10.f) Robin Dunn, CAO; and Tamara Obee, Director, Human Resources re: PO... 3. Definitions COVID-19: Refers to a virus belonging to a large family called coronavirus, which includes the virus that causes the common cold and more severe respiratory diseases. The virus that causes COVID-19 is a novel coronavirus, named SARS-CoV-2. Fully Vaccinated: Having received the full series (and any boosters if and when they become required/and or approved) of a COVID-19 vaccine or combination of COVID-19 vaccines approved by Health Canada; and having received the final dose of the COVID-19 vaccine a minimum of 14 days ago. Partially Vaccinated: A person is considered partially vaccinated when a 2 dose vaccine series is not complete, i.e., has received only 1 dose of a 2-dose series OR if less than 14 days have elapsed since completion of the vaccine series. PCR Test: The polymerase chain reaction (PCR) test for COVID-19 is a molecular test that analyses an upper respiratory specimen, looking for genetic material (ribonucleic acid or RNA) of SARS-CoV-2, the virus that causes COVID-19. Proof of Medical Exemption: Written proof of a medical reason, provided by a physician or nurse practitioner completed on the attached form, in the extended class that sets out: • a documented medical reason for not being fully vaccinated against COVID-19, and • the effective time-period for the medical reason. Proof of Vaccination: Documentation issued by the Ontario Ministry of Health (OMH), other province or territory or international equivalent indicating individual immunization status against the COVID-19 virus. In Ontario, this would be an "employee's" COVID- 19 vaccine receipt or a printed copy of the Ministry of Health's QR code. For "employees" who have been vaccinated outside of Ontario, acceptable proof is based on the criteria provided by the province/state, territory and/or country in which they received their vaccine but only OMH approved vaccines will be accepted. Proof shall include name, date of birth, date of vaccination, vaccine name and lot number. Rapid Antigen Test: Antigen-based tests detect specific proteins on the surface of the virus. They're often called rapid tests, as they typically provide results in less than an hour. In general, rapid antigen tests are used by a health care professional or trained operator at point-of-care, but lab-based rapid antigen tests exist as well. Vaccine: A substance used to stimulate the production of antibodies and provide immunity against specific diseases. Includes all required doses for a fully defined vaccination and include subsequent booster vaccination dose(s) as required by Public Health. 4. Policy: This policy (the "Policy") is aligned with public health guidance and supports the direction that vaccines provide a high level of protection against COVID-19 and related variants. The purpose of this policy is to outline the Township's expectations and Page 2 of 6 Page 72 of 208 10.f) Robin Dunn, CAO; and Tamara Obee, Director, Human Resources re. PO... requirements with regard to "employees" being fully vaccinated against COVID-19 or regularly tested for COVID-19. This policy recognizes that those who are unvaccinated or not fully vaccinated pose a significantly increased risk of becoming seriously ill from COVID-19 and also of spreading the virus to others, presenting a significant impact on health and safety and business continuity. In alignment with Provincial directives, this policy aims to achieve full vaccination amongst Township "employees", while being cognizant and respectful of an individual's right to choose. All newly hired "employees" with the Township of Oro-Medonte are required to be fully vaccinated against COVID-19 as a condition of employment. Employee Immunization All Township "employees" who are able, are strongly encouraged to become fully vaccinated, including boosters if and when they become available against COVID-19, as a measure to protect their health and the health of their co-workers and members of the public. All "employees" are required to disclose their vaccination status to Human Resources in accordance with this policy. Current vaccination status shall be disclosed by end of day on November 12, 2021. "Employees" who are Fully or Partially Vaccinated must provide proof of their Vaccination to the Human Resources Department by this time. The only acceptable proof of vaccination is the receipt provided by the Ministry of Health/Public Health or equivalent out-of-province health body. Copies of the vaccination receipts may be obtained by logging in to Ontario's portal to download or print the receipt at https://covid 19.ontariohealth.ca/. The vaccination records will be placed in the respective "employee" file in a sealed envelope and will be tracked within the Township's HRIS system. The Township will take every reasonable precaution to safeguard the personal information collected through the COVID-19 Vaccination Policy and shall only use or disclose the information to the extent necessary for the implementation of this policy, or as required by law. "Employees" who do not disclose vaccination status will be treated as unvaccinated and subject to the same provisions as an unvaccinated "employee". Accommodation The Township recognizes it obligations under the Human Rights Code. Medical and other Code based exemption requests will be reviewed on a case-by-case basis and are subject to the Township's accommodation process. The Township will comply with its human rights obligations and accommodate "employees" who are unable to receive a COVID-19 vaccination on the basis of a Code-protected need. Requests for medical accommodation shall be made by providing the Human Resources Department with a COVID-19 Vaccine Exemption Form for Employees. This form is to be Page 3 of 6 Page 73 of 208 10.f) Robin Dunn, CAO; and Tamara Obee, Director, Human Resources re. PO... completed by a Physician or Nurse Practitioner. The Township, at its sole discretion, may refer medical accommodation requests to a third-party adjudicator. "Employees" seeking accommodation due to religious or creed based beliefs are required to complete the Request for COVID-19 Vaccination Exemption under the Human Rights Code form. Human Resources will work with "employees" who receive an approved exemption to develop an appropriate accommodation plan with alternative health and safety measures. "Employees" with an approved medical/human rights accommodation/exemptions shall be required to: Undergo regular (at least three times per week) rapid antigen screening tests at their local pharmacy. "Employees" may choose the Pharmacy testing location, however, testing documentation must include: name, date of test, Pharmacy name, location and results. Results must be electronic and submitted by email, photos and handwritten results will not be accepted. The Township in its sole discretion will determine acceptability of testing documentation. "Employees" are to supply results within 24 hours of testing every Sunday, Tuesday and Thursday. The frequency of such testing may be increased or decreased, at the Township's sole discretion. Testing is to be completed on their own time and any costs associated for such testing shall be borne by the Township upon submission of receipts satisfactory to the Township. Partially Vaccinated Employees Partially vaccinated "employees" shall be treated as an unvaccinated "employee" and are required to comply with the unvaccinated "employee" portion of this policy until they have met the requirements of"fully vaccinated" as defined above. Mandatory COVID-19 Education "qq%1W "Employees" who do not intend to be Fully Vaccinated or who do not disclose their vaccination status must complete an Educational Program, approved by the Township on their own time, by the date assigned. This will ensure they are adequately informed about the COVID-19 vaccines and the risks associated with not being immunized. Unvaccinated Employees "Employees" not Fully Vaccinated by November 12, 2021, or who have not provided Proof of Vaccination, must submit Proof of Vaccination for a first dose by November 12, 2021. Proof of Vaccination for a second dose must be submitted by December 17, 2021. An "employee" that is not fully vaccinated, shall be required to: Undergo regular (at least three times per week) rapid antigen screening tests at their local pharmacy. . "Employees" may choose the Pharmacy testing location, however, testing documentation must include: name, date of test, Pharmacy name, location and results. Results must be electronic and submitted by email, photos and handwritten results will not be Page 4of6 Page 74 of 208 10.f) Robin Dunn, CAO; and Tamara Obee, Director, Human Resources re. PO... accepted. The Township in its sole discretion will determine acceptability of testing documentation. "Employees" are to supply results within 24 hours of testing every Sunday, Tuesday and Thursday. The frequency of such testing may be increased or decreased, at the Township's sole discretion. Testing is to be completed on the "employees" own time and any costs associated for such testing is the responsibility of the "employee". "Employees" who screen positive on a rapid antigen test shall not be allowed to work and will be required to take a PCR test and follow the direction of the Health Unit. Public Health COVID-19 isolation requirements for an unvaccinated "employee" will be unpaid by the Township, with exception of any provincial legislation. Staff who are eligible may use their sick time and if unavailable may use their vacation or banked time. The above restrictions will remain in place until the "employee" provides proof of being fully vaccinated to the Human Resources department. Access to Vaccination Appointments Reasonable arrangements will be made to allow for "employees" to attend COVID-19 vaccination appointments during work time. "Employees" will be paid for up to one hour on a one time basis to attend a vaccination clinic or appointment. "Employees" require approval from their supervisor in advance prior to attending a vaccination appointment during work time. Continued Adherence to Public Health Measures` Regardless of vaccination status, all "employees" are required to continue to adhere to all COVID-19 procedures including physical distancing, common touch point sanitization, hand hygiene, applicable screening, testing and personal protective equipment/requirements mandated by Public Health authorities and/or the Township to control the spread of COVID- 19. 1% 1% Non-compliance with the COVID-19 Vaccination Policy All instances of non-compliance of this policy shall result in the "employee" being placed on an unpaid leave of absence and/or be subject to disciplinary action up to and including termination with cause in accordance with all applicable legislation, collective agreements, and Township of Oro-Medonte policies and procedures. "Employees" who falsely represent their status of vaccination or test results to avoid workplace safety measures will be held accountable and subject to disciplinary action up to and including termination with cause. Page 5 of 6 Page 75 of 208 10.f) Robin Dunn, CAO; and Tamara Obee, Director, Human Resources re: PO... FORMS: POL-HR-2.12-Form 1 — COVID-19 Vaccination Attestation POL-HR-2.12-Form 2 — COVID-19 Vaccination Medical Exemption Request Form POL-HR-2.12-Form 3 — COVID-19 Vaccination Religion/Creed Exemption Request Form It shall be the responsibility of all employees of the Township of Oro-Medonte to ensure that they are aware of this policy by completing POL-HR-1.01-Form 1. Page 6 of 6 Page 76 of 208 11 .a) Shawn Binns, Director, Operations and Community Services; and Jenn... Verbal Matters -7� (Section 13.3 of Township's 0�' °f Procedural By-Law No. 2017-165) Proud Heritage,Exciting Future Name: Shawn Binns, Director, Operations and Community Services; and Jenny Legget, Public Relations Officer/Communications Item Number/Name: 11a) re: Rogers Hometown Hockey (November 6-8, 2021) Oro-Medonte Tour Stop Update Meeting Date: Wednesday, October 27, 2021 Motion No.: C211027-14 Type of Meeting: �X Council ❑ Special Council ❑ Development Services Committee ❑ Accessibility Advisory Committee ❑ Heritage Committee ❑ Human Resources Committee Speaking Points for RHTH Update to Council — October 27, 2021 We are working with some fairly tight timelines but with the support from Horseshoe Resort, in particular Amber Currie and Nate Clingersmith who both have senior positions with the Resort including special events, Oro Minor Hockey, local media, community partners, and Township staff, the festival is coming together — thank you. All of the important logistical details are in the process of being confirmed. Marketing/Promotion Billboard style signage will be placed in each ward of the Township advertising the festival — anticipate signage to be out this Friday. Page 77 of 208 11 .a) Shawn Binns, Director, Operations and Community Services; and Jenn... Verbal Matters -7� (Section 13.3 of Township's 0�' °f Procedural By-Law No. 2017-165) Proud Heritage,Exciting Future Full page ads are running in the Barrie Advance, Orillia Today, and the Midland Mirror Social media campaign is underway Local media have been very helpful and have written stories promoting the festival Digital sign at Horseshoe Resort will have information on it Paint the Township Red For the Paint the Township Red component of the festival, messaging has begun encouraging Oro-Medonte residents and businesses to decorate the front of their homes and businesses with hockey and Canada decorations using a red and white theme — media release sent out yesterday — thank you to our media partners for spreading the word. To share community spirit, and to showcase our special community, a hashtag has been developed and messaging will ask people to take pictures of their decorated homes and businesses for sharing on social media by tagging the Township in posts #OroMedonteHomeTownHockey Paint the Township Red will kick off on November 1 St — houses and businesses are already decorated for Halloween so we wanted to get through Halloween 1st. You will notice some decorations up already at the front of the Administration Centre that was taken care of by Township staff thank you to Ryan Anderson, Vanessa Cooper & Jenn Whitley. Starting last night until the end of the festival, the Administration Centre will be lit up red — thank you Ryan Johnson. The Oro-Medonte Community Arena will also be decorated in red for the festival thanks to Township staff — Roz Llewelyn, Ryan Anderson and arena staff. Page 78 of 208 11 .a) Shawn Binns, Director, Operations and Community Services; and Jenn... Verbal Matters -7� (Section 13.3 of Township's 0�' °f Procedural By-Law No. 2017-165) Proud Heritage,Exciting Future We are also in the process of organizing a jersey and cap day for Friday, November 5t" and will take a similar approach by encouraging people to take pictures for sharing on social media using the #OroMedonteHomeTownHockey Broadcast on Monday, November 8t" There has been an excellent response from the community regarding a call for submissions for local hockey stories. All of the stories have been shared with Rogers for consideration to form part of the Rogers Hometown Hockey broadcast during the LA Kings and Leafs game on Monday night. Although it would be wonderful to include all of the stories that have been submitted, selection of what will be included with the broadcast sits with Rogers. Councillor Keane's Presentation Mayor Hughes and Councillor's Keane and DeSousa attended the event in Lindsay last weekend and will be providing Council with an overview of their experience. The festival layout for Oro-Medonte is still being determined by Rogers Hometown Hockey and our layout will be tailored to the festival space at Horseshoe Resort. The presentation will provide a good example of the types of activities that will be available but the layout will not be identical to the Lindsay festival." Page 79 of 208 v ff•• "may�a 1. Nk :.a,, i �• •.'ems. �°r �.. , b i, ♦ rt;'�4 w• • � ' is . • 4`r•..•,•r ��' P�.: �� •'.�y:v; :t-; ��^ :a• •'•ti.., 9k. ..`�. :�•*"gyp '�. +� � , iR``• '.� t ..�., �Y .- ,4++ j. ' .tom Syr. s _ e ' I R Ac JL It 1 WE �J CD (n L a--J 4*v O pet 'Ad a--J l _ M e j 4-J m. 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I ownshi. of Report 0Fraud Heritage, Exciting Future Report No. To: Prepared By: DS2021-159 Council Garry McCartney & Delanie Wilson Meeting Date: Subject: Motion # October 27, 2021 Building Division Activity Roll #: January-September Update R.M.S. File #: 2021 Recommendation(s): Requires Action For Information Only It is recommended: 1 . That Report No. DS2021-159 be received for information purposes. Background: This report is intended to provide Council with an update on the Building Division activity that includes: 1 . Building permit stats report for January— September 30, 2021. 2. Summary of Septic Maintenance Program statistics. 3. Summary of the Order to Comply/Site Investigations. As the challenges of the COVID-19 pandemic continue, the Province has opened up to allow all types of construction to proceed. Building Division staff continue to provide a high level of customer service from an electronic standpoint. Inspections and construction continue to have a number of additional health and safety requirements and protocol requirements from municipal, ministry and provincial levels. Building staff will continue to conduct their duties with these measures in place. Moving forward, the Building Division continues to monitor the provincial emergency order status for the issuance of permits and inspections. Development Services October 27, 2021 Report No. DS2021-159 Pagel of 8 Page 98 of 208 11 .b) DS2021-159, Garry McCartney, Chief Building Official; and Delanie ... Analysis: The following is a summary of permit statistics comparing the permits issued to the end of the third quarter (September 30) in 2021 to the same period in 2020. Number of Permits issued in 2021 Number of Permits issued in 2020 Residential 104 Residential 74 Multi Res. 3 Multi Res. 6 Res Demo 21 Res Demo 25 Septic/Septic 208 Septic/Septic 151 verification verification Res add/reno 49 Res add/reno 41 Smallprojects' 155 Small projects 132 Agricultural 12 Agricultural 26 Com/Ind 20 Com/Ind 13 Cancelled 8 Cancelled 20 Total * 572 Total 468 Total does not include cancelled permits Includes Solar, Tent, Sign&Other permits Based on the same time period of the previous year, there has been a significant increase in permit numbers. New houses, additions and septic systems being the types of permits that continue to increase in numbers. Permits remain steady in developments such as Meadow Acres, Kayley and Braestone Phase II. To date in 2021 , permit activity continues to be higher than average. The Development Services Department have also been working through the project process of Cloudpermit implementation. This will provide an online based application system from both building and planning applications. Completion of the primary phase of implementation is expected to be completed by the end of Q4 2021 . 2nd and 3rd Phases will be implemented throughout 2022. Financial / Legal Implications / Risk Management: The Building Code Act requires Municipalities to enforce building in Ontario through the Ontario Building Code. The Building Code Act sets out legislation for collection of permit fees to cover the direct and indirect costs of Building permits. The following chart outlines 2021 revenue compared to the same period in 2020. 2021 Permit fee Revenue 3rd Quarter 2020 Permit fee Revenue 31d Quarter Building permit $ 939,542.47 Building permit $ 663,578.75 Septic permit $ 102,868.25 Septic permit $ 78,383.81 Total $ 1,042,410.72 Total $ 741,962.56 Development Services October 27, 2021 Report No. DS2021-159 Page 2 of 8 Page 99 of 208 11 .b) DS2021-159, Garry McCartney, Chief Building Official; and Delanie ... The following is a summary of the construction value for permits issued up to September 30, 2021 compared to the same period in 2020. Construction value 2021 Construction value 2020 Residential $ 64,719,646.00 Residential $ 36,424,300.00 Multi Res. $ 3,300,000.00 Multi Res. $ 710,000.00 Septic $ 3,218,125.00 Septic $ 2,251,524.00 Res add/reno $ 5,233,000.00 Res add/reno $ 3,589,500.00 Small projects $ 5,861,439.00 Small projects $ 5,067,931 .00 Agricultural $ 1,495,000.00 Agricultural $ 3,611,278.00 Com/Ind $ 5,470,000.00 Com/Ind $ 7,928,235.00 Cancelled -- Cncelled -- Total $ 89,297,210.00 tT-o�tal $ 59,582,768.00 The construction values in 2021 show a significant increase. The higher values are a direct reflection of the increase in permit numbers as well as construction material cost in the associated categories. All other permit values are relatively comparable based on permit numbers. It should also be noted that average home value has increased significantly. Analysis: SEPTIC MAINTENANCE PROGRAM STATS Effective January 1st 2016 the SMP program was expanded to include all properties within 100m along rivers, streams, lakes, ponds, and tributaries that feed into Lake Simcoe in addition to all previous properties within 100m of the Lake Simcoe Shoreline. This is a total of over 2500 properties throughout the Township. The program also includes well head protection within the Well Head Program (WHP 2021). WHP 2021 has a compliance deadline of December 31 , 2021 . As of December 31 , 2020, the second 5-year cycle of the Septic Maintenance program (SMP 2020) has concluded. Properties that are non-compliant with the program requirements have now faced additional fees, orders issued under the Building Code Act and possible legal implications. Regardless of enforcement requirements, staff continue to work with property owners to gain compliance with this cycle. January 1, 2021 marks the completion of SMP 2020 and the commencement of SMP 2025. Although SMP 2025 has commenced, enforcement and completion of SMP 2020 will be continue to be priority for staff. As noted in the charts below, a number of properties have outstanding documents that are required to be submitted; documents such as a Phase 2 assessment, pump reports and maintenance agreements. Although inspections have been completed, full compliance has not been gained. Staff are currently working through the plan to ensure full compliance. Development Services October 27, 2021 Report No. DS2021-159 Page 3 of 8 Page 100 of 208 11 .b) DS2021-159, Garry McCartney, Chief Building Official; and Delanie ... SMP2020 Statistics — September 2021 100m to lake and tributaries Compliance Deadline: December 31 , 2020 Total Affected Properties (SMP2020) 2664 Pending Inspected Incomplete Complete Inspection N/A - Vacant (vacant land 4 382 and/or no septic) N/A - MOECP (not OBC 1 18 regulated) N/A - Other � (i.e. 2016+ X septic permit, 26 1 202 w overlap with WHP) N/A - Exempt (septic outside LSRCA 10 409 regulation boundary) No Record (cannot inspect until 11 2 11 0 owner submits record/Phase II) Q No Status (Septic record 1613 12 1626 on file) Hold (Inspection or 3 0 other Pending) Totals 11 1656 27 2637 Development Services October 27, 2021 Report No. DS2021-159 Page 4 of 8 Page 101 of 208 11 .b) DS2021-159, Garry McCartney, Chief Building Official; and Delanie ... WHP2021 Statistics — September 2021 100m to municipal well head Compliance Deadline: December 31 , 2021 Total Affected Properties (WHP2021) 196 Pending Inspected Incomplete Complete Inspection N/A - Vacant 0 19 N/A - MOECP (not OBC 0 5 o regulated 0 N/A - Other (i.e. X 2017+ septic 1 3 w permit, overlap with WHP N/A - Exempt 0 44 Miscellaneous No Record (cannot inspect until owner 0 submits record/Phase Q II) No Status (Septic record 0 125 41 84 on file Totals 0 126 41 155 Development Services October 27, 2021 Report No. DS2021-159 Page 5 of 8 Page 102 of 208 11 .b) DS2021-159, Garry McCartney, Chief Building Official; and Delanie ... SMP2025 Statistics — September 2021 100m to lake and tributaries Compliance Deadline: December 31 , 2025 Total Affected Properties (SMP2025) 2671 Pending Inspected Incomplete Complete Inspection N/A - Vacant (vacant land 381 and/or no septic) N/A - MOECP (not OBC 18 E regulated) 0 Q N/A - Other (i.e. E 2016+ septic 24 21 permit, overlap with WHP N/A - Exempt (septic outside LSRCA 413 regulation boundary) No Record (cannot inspect until owner 1 submits record/Phase II No Status Q (Septic record 1806 6 on file) Hold (BPs or Inspection 1 Pending) Totals 0 0 1832 839 Staff continue to work on the compliance for all the SMP 2020 properties. Staff will work with property owners in order to gain compliance with the program. In conjunction with the closure of the SMP 2020 cycle, staff have begun working and conducting inspections on the 2025 cycle of the program that commenced on January 1 , 2021. Development Services October 27, 2021 Report No. DS2021-159 Page 6 of 8 Page 103 of 208 11 .b) DS2021-159, Garry McCartney, Chief Building Official; and Delanie ... Analysis: ORDERS TO COMPLY Building Inspectors follow up on reports of illegal activity through receiving a complaint or through observation when conducting inspections throughout the Township. Orders to Comply have become a last resort in our enforcement process. Township staff alongside the local Conservation Authorities (when applicable) continue to work with property owners to educate and gain compliance. This has been the ongoing strategy as a customer service-oriented approach. As re-opening of courts has occurred, staff are continuing to work to gain compliance with files that are with the Township solicitor. Policies/Legislation: Building Code Act Ontario Building Code Corporate Strategic Goals: Continuous Improvement & Fiscal Responsibility Enhanced Communications & Customer Services Balanced Growth Inclusive, Healthy Community Consultations: Building staff Baker Records Conclusion: COVID-19 has had a significant impact on the Province and the Township. Provisions are in place in order to keep staff, property owners and contractors safe will be maintained until the pandemic is over. The Building Division will continue to refine the electronic application process in order to provide a high service level regardless of the pandemic. Building permit numbers since the beginning of 2021 have continued to be high. Residential dwelling construction continues throughout the Township's approved subdivisions and developments. Staff have continued to provide excellent customer service, timely inspections, and meet the legislated timelines under the Ontario Building Code. The Septic Maintenance Program continues as provincially legislated. Staff are continuing to communicate and educate the public as well as work to obtain compliance. With the continuation of the program through to 2025, staff will continue to focus on public education and assisting property owners with compliance. Changes to our webpage have been completed to provide a more user friendly and informative look at the program that includes a Program Overview (You Tube video) and Presentation (PDF). Development Services October 27, 2021 Report No. DS2021-159 Page 7 of 8 Page 104 of 208 11 .b) DS2021-159, Garry McCartney, Chief Building Official; and Delanie ... Building staff continue to issue Orders to Comply when required and to proceed through the necessary legal processes to obtain compliance. Staff proactively communicate with property owners to advise of the permit requirements and obtain building compliance without the requirement for the issuance of an Order to Comply. Staff are committed to communicating and educating the public through various media streams that are available. As the Building Division continues through the new electronic plans examination process we will continue to make revisions and amendments in the process in order to find the most efficient and effective way possible to meet legislative timelines as well as providing strong levels of customer service. The implementation of Cloudpermit in 2022 will aid in providing a higher level of customer service while maintaining consistency. Respectfully submitted: Garry McCartney, CBCO Chief Building Official Approvals: Date: Andria Leigh, Deputy CAO/Director, Development Services October 19, 2021 Robin Dunn, CAO October 21, 2021 Development Services October 27, 2021 Report No. DS2021-159 Page 8 of 8 Page 105 of 208 11 .c) Andria Leigh, Deputy CAO/Director, Development Services re. City o... Verbal Matters -7� (Section 13.3 of Township's 0�' °f Procedural By-Law No. 2017-165) Proud Heritage,Exciting Future Name: Andria Leigh, Deputy CAO/Director, Development Services Item Number/Name: 11(c) — City of Orillia Report No. DSE-21-31 Re: Technical Land Evaluation Project, MCR Process Meeting Date: October 27, 2021 Motion No.: C211027-14 Type of Meeting: �X Council ❑ Special Council ❑ Development Services Committee ❑ Accessibility Advisory Committee ❑ Heritage Committee ❑ Human Resources Committee Speaking Notes: • Township of Oro-Medonte staff were recently informed that the City of Orillia held a Special Council Meeting on Friday, October 22, 2021 to discuss a staff report regarding the Technical Land Evaluation/Boundary Review Project and a receive a presentation by WSP Consulting (included on today's Council agenda) • Special Meeting was not live streamed so staff have not been able to understand the discussion that occurred last week, although we understand the staff report was approved and the letter to the Minister requesting the extension to the timeline for completion of the City MCR to 2024 was endorsed • Township will continue to participate with City staff and consultants and intend to be engaged throughout the process • Staff understand an Open House is being established for the end of November at which we will participate Page 106 of 208 11 .c) Andria Leigh, Deputy CAO/Director, Development Services re. City o... Verbal Matters -7� (Section 13.3 of Township's 0�' °f Procedural By-Law No. 2017-165) Proud Heritage,Exciting Future • Hemson Consulting report adopted in April 2021 identified need for expansion/additional lands for growth with both a low and high growth scenario that would require 176.5 ha (436.1 ac) of which 139.6 ac is for employment purposes and 296.5 ac is for community purposes (low growth) or 380.6 ha (940.5 ac) of which 305.4 ac is for employment purposes and 635.1 ac is for community purposes (high growth) • Last week, staff were provided materials that were considered at a Special City Council meeting on October 22, this meeting was recorded but not live streamed for staff to attend • Staff understand the presentation was received and staff were directed to submit the required letter to the Minister of MA for an extension to their MCR deadline to 2024. Page 107 of 208 11 .c) Andria Leigh, Deputy CAO/Director, Development Services re: City o... CITY OF ORILLIA TO: Special Council — October 22, 2021 FROM: Development Services and Engineering Department DATE: October 14, 2021 REPORT NO: DSE-21-31 SUBJECT: Technical Land Evaluation Project City of Orillia Municipal Comprehensive Review Process Recommended Motion THAT Report No. DSE-21-31 be received; AND THAT Council authorize the Mayor to request an extension to the conformity deadline of July 1, 2022 for bringing the City's Official Plan into conformity with "A Place to Grow: Growth Plan for the Greater Golden Horseshoe", as amended, as set out in Schedule "B" of this report. Purpose The purpose of this report is to inform Council about the status of the City's Municipal Comprehensive Review process, and the current Technical Land Evaluation project. This report, together with the appended background memorandum from the City's consulting team (WSP), will begin the public facing part of the project. This report also seeks Council's authorization for the Mayor to request an extension from the Minister of Municipal Affairs and Housing to the required July 1 , 2022 conformity deadline by which the City's Official Plan must be brought into conformity with A Place to Grow: Growth Plan for the Greater Golden Horseshoe, as amended. Background & Key Facts The following are key points for consideration with respect to this report: • The Province of Ontario amended Growth Plan for the Greater Golden Horseshoe on August 28, 2020. The current Plan is entitled A Place to Grow: Growth Plan for the Greater Golden Horseshoe, 2020. For the purposes of this report, this document will hereinafter be referred to as the Growth Plan. • As a result of the amendments made to the Growth Plan, all municipalities within the geographic area covered by the Growth Plan must bring their respective Official Plans into conformity with the Growth Plan by July 1, 2022. • In order to bring the City of Orillia Official Plan into conformity with the Growth Plan, the City must undertake a "Municipal Comprehensive Review" (MCR). • A MCR would entail a complete review and update of the City's Official Plan, to ensure that the policies contained therein conform to the policies set out in the Growth Plan and other applicable provincial policies and legislation (i.e. the Provincial Policy Statement, the Planning Act, etc.). Page 108 of 208 11 .c) Andria Leigh, Deputy CAO/Director, Development Services re. City o... • Schedule 3 of the Growth Plan sets out the population and employment projects that the Province of Ontario requires each of the Growth Plan area municipalities to plan for, to the year 2051. • Schedule 3 of the Growth Plan identifies that the City of Orillia must plan to accommodate a population of 49,000 people, and 26,000 jobs by the year 2051 . • The Province of Ontario requires that all municipalities within the Growth Plan area, complete a Land Needs Analysis in compliance with the Provincial Regulation, to determine if the municipality has sufficient land within its boundaries or Settlement Areas to accommodate the population and employment projections set out in Schedule 3 of the Growth Plan. • The City of Orillia retained Hemson Consulting to complete its Land Needs Analysis. Hemson's final report, together with a covering staff report (Report No. DSE-21-09) was presented to Council Committee on March 22, 2021. • The City's Land Needs Analysis determined that the City is achieving the minimum required densities as set out in the Growth Plan, but that more land will be required to accommodate the projected population and jobs by 2051. • The City's Land Needs Assessment reviewed the City's historic growth pattern, and projected its land needs based on both the historic (low growth scenario), and on a high growth scenario as has been witnessed in the past 5 years. The Land Needs Assessment determined that under the high growth scenario, a total of 380.6 hectares (940.5 acres) of land is required to accommodate the projected population and employment needs to 2051. Of that, 123.6 hectares (305.4 acres) are required for Employment Area land use designations, and 257 hectares (635.1 acres) are required to accommodate Community Area land uses (needed to accommodate the population growth). • Having determined how much land is required to accommodate the City's population and employment growth to 2051, the City has now commenced a Technical Land Evaluation project to look for the land outside of the current municipal boundaries that can be used to accommodate the population and employment growth. • In May 2021 , the City retained the services of WSP, together with Colville Consulting Inc., and Emergency Management Training Inc. to complete the Technical Land Evaluation project. • The primary objective of the Technical Land Evaluation project is to determine where the City should consider expanding its Settlement Area boundary (the City of Orillia's municipal boundaries are coincidental with its Settlement Area boundaries). The project will include a detailed review of available background information, and public and stakeholder consultation, to determine which surrounding lands are most suitable for the growth accommodation required. A copy of WSP's background memorandum about this project is attached hereto as Schedule "A". • Once completed, the Technical Land Evaluation will include a recommended Settlement Area boundary expansion, but the process to expand Orillia's Settlement Area (municipal) boundaries can only occur through a further process of Municipal Restructuring as set out in the Municipal Act. • The future Municipal Restructuring process must also be coordinated with the City's required MCR, so that the land that may be added to the City's boundaries will be appropriately designated to enable proper planning for growth HAADMINISTRATION\C11 -Reports to Council\2021\Council Committee\DSE-21-31 -Technical RageAlMOV208- Technical Land Evaluation.docx 11 .c) Andria Leigh, Deputy CAO/Director, Development Services re: City o... accommodation. Options & Analysis This report is provided for information purposes. Option 1 - Recommended THAT Report No. DSE-21-31 be received; AND THAT Council authorize the Mayor to request an extension to the conformity deadline of July 1, 2022 for bringing the City's Official Plan into conformity with "A Place to Grow: Growth Plan for the Greater Golden Horseshoe", as amended, as set out in Schedule "B" of this report. The City's Technical Land Evaluation project commenced in May 2021. Since that time, the project consultants and City staff have been reviewing relevant background information (i.e. various Master Plans, constraint mapping etc.) to determine focused study areas. Together with information provided by the County of Simcoe, and the surrounding lower tier municipalities, and information obtained through public consultation, the focused study areas will be further studied in greater detail to determine the best candidate areas for potential Settlement Area boundary expansions. Following Council's consideration of this report, the project will move into the early public consultation phase. The City will be launching its project-specific web page during the week of October 25, 2021 so that any member of the public can obtain more information about the project. The project specific web page will be at the following web address: www.orillia.ca/mcr. The Technical Land Evaluation project is planned to be completed in August 2022. As noted earlier in this report, all municipalities within the Growth Plan area are to bring their Official Plans into conformity with the Growth Plan by July 1, 2022. As the Technical Land Evaluation project is the first step towards a Municipal Restructuring process and the City's MCR, it will not be possible for the City to complete its MCR until the Settlement Area (and municipal) boundaries have been adjusted through a successful Municipal Restructuring process. As a result, it is recommended that Council authorize the Mayor to send a letter to the Minister of Municipal Affairs and Housing to formally request an extension to the required July 1, 2022 conformity deadline. A draft copy of the extension request letter is attached hereto as Schedule "B". Financial Impact The costs associated with the Recommended Option have been included in the 2020 Capital Budget. It should be noted that the future costs associated with the Municipal Restructuring process (ie. The costs to pursue all work to annex land from other municipalities and add them to the City of Orillia) is unknown at this time. It is anticipated that the costs would include legal services to assist with the required negotiations with the affected HAADMINISTRATION\C11 -Reports to Council\2021\Council Committee\DSE-21-31 -Technical pel�K_vddIuWo$1208- Technical Land Evaluation.docx 11 .c) Andria Leigh, Deputy CAO/Director, Development Services re. City o... municipalities, and to pursue Provincial approval. At this time, these potential costs are not contained in the City's 10-Year Capital Forecast, but the costs would not likely occur in 2023. The costs for the review and update to the City's Official Plan (which would need to include the assignment of appropriate land use designations to the lands that may be annexed) are included in the City's 10-Year Capital Forecast as an expense in 2023. Consultation Consultation requirements have not been identified at this time. Preliminary meetings have been held with representatives of the County of Simcoe, and the Township of Oro-Medonte, the Township of Severn, and Ramara Township. Additionally, introductory letters have been sent to applicable First Nations communities and the Metis Nation of Ontario to introduce the project, and to determine interest for future participation and consultation. Economic Development Impact The City's Land Needs Assessment has determined that the City will need to acquire 56.5 hectares (139.6 acres) of Employment Area in order to have enough land to accommodate our employment growth of 26,000 employees by 2051 with an ultimate acquisition of 123.6 hectares (305.4 acres) for a "high growth scenario" with 30,480 employees. It is necessary for the economic health of the City to acquire this land to ensure there is sufficient Employment Area available for new growth. Communications Plan Unlike the MCR process, which has Provincial Regulations that set out mandatory public consultation and engagement requirements, the current study project has none. However, as the project outcome will inform the City's future MCR and a future Municipal Restructuring process, the scope of work includes planned consultation with the County of Simcoe, the adjacent Townships, the applicable First Nations communities, the Metis Nation of Ontario, and the public. As noted in the Options & Analysis section of this report, the City will also be launching a project specific-web page to provide relevant background information, and to assist with communication and consultation. Relation to Formal Plans, City of Orillia Policy Manual and/or Guiding Legislation The recommendation included in this report is supported by: • Provincial Policy Statement, 2020 • A Place to Grow: Growth Plan for the Greater Golden Horseshoe, as amended The recommendations included in this report support the following strategic goal identified in Council's 2018 —2022 Strategic Plan Realizing Our Potential: 4. Sustainable Growth HAADMINISTRATION\C11 -Reports to Council\2021\Council Committee\DSE-21-31 -Technical e'a144odfl208- Technical Land Evaluation.docx 11 .c) Andria Leigh, Deputy CAO/Director, Development Services re. City o... 4.1 Manage growth to accommodate 41,000 residents and 21,000 employment opportunities. 4.4 Promote economic development to create employment investment opportunities. Conclusion The Technical Land Evaluation project is being carried out to determine where the City should expand its Settlement Area (municipal) boundaries to accommodate the projected population and employment growth to 2051. The project is part of a broader MCR process. The anticipated Settlement Area (municipal) boundaries expansion would be carried out as part of a future Municipal Restructuring process in coordination with the balance of the City's MCR process. As it will take time to complete a Municipal Restructuring process and expand the City's Settlement Area (municipal) boundaries, it is not anticipated that the City's MCR (Official Plan Review & Update) will be completed until July 1, 2024. As such, it is recommended that a letter be sent to the Province requesting an extension to the conformity deadline of July 1, 2022. Schedules ➢ Schedule "A"—WSP's Background Memo dated October 4, 2021 ➢ Schedule "B"— DRAFT Letter of Mayor Clarke Prepared by and Key Contact(s): Ian Sugden, MCIP, RPP, General Manager of Development Services and Engineering HAADMINISTRATION\C11 -Reports to Council\2021\Council Committee\DSE-21-31 -Technical pel�R_vdldVoof'208- Technical Land Evaluation.docx 11 .c) Andria Leigh, Deputy CAO/Director, Development Services re: City o... %% I ) Schedule "A" BACKGROUND MEMO TO: City of Orillia FROM: WSP SUBJECT: Technical Evaluation for Settlement Area Boundary Expansion DATE: October 4, 2021 This City of Orillia ("the City") is undertaking a technical evaluation project (the "Technical Evaluation") to consider a Settlement Area Boundary Expansion (SABE) to identify potential locations for settlement area boundary expansions to accommodate community and employment growth to the year 2051 . The purpose of this Background Memo is to inventory existing available data, develop evaluation criteria, and provide a foundation from which to complete the technical evaluation tasks. The key outcome of this Background Memo will be the identification of a Focused Study Area, which is the area which will be subject to further study in subsequent phases of this project. To establish the Focused Study Area, this Background Memo will: — Summarize work completed to-date which has determined the need to complete this Technical Evaluation; — Review all applicable Provincial and City policy and legislation which drive this process; — Develop a series of Evaluation Criteria to inform the delineation of the Focused Study Area; and, — Outline next steps in this process. This Focused Study Area will evolve over the course of this Technical Evaluation as the Project Note to Reader Team works to identify suitable lands to allow for When used for the first time in the SABE. Section 1 .2 of this Background Memo explains the Technical Evaluation process in this Background Memo, certain greater detail. technical terms are and blue. This indicates that This work is a component of the City's Municipal this term is defined in Section Comprehensive Review (MCR). 1.3 of this document. 6 City of Orillia I Technical Evaluation for Settlement Area Boundary Expans.ion 1 rage 113 of 208 11 .c) Andria Leigh, Deputy CAO/Director, Development Services re: City o... NN %% I ) 1.1 CITY OF ORILLIA PROFILE The City of Orillia is a single-tier municipality located along the northwestern shore& of Lakes Simcoe and the southwestern shore of Lake Couchiching and is home to 35,320 residents in 2021 (Source: City of Orillia Land Needs Assessment, Hemson, December 22, 2020). Orillia is within the outer ring of the Greater Golden Horseshoe. The City's municipal boundary, which also serves as its current Settlement Area Boundary (SAB), is bounded by the Township of Severn to the north and the Township of Oro-Medonte to the west, and the Township of Ramara to the east across Lakes Simcoe and Couchiching. The City's southern municipal boundary follows the shores of Lake Simcoe and includes Grape Island. 1.2 TECHNICAL EVALUATION PROCESS & INPUTS The main objective of this Technical Evaluation is to identify a location, or locations, surrounding the City of Orillia that are suitable for expanding the City's settlement area. The Technical Evaluation is being completed in three phases, which are depicted and described below: Q3 to Q4 2021 Q3/Q4 2021 to Q2 2022 Q1 to Q3 2022 1 1 1 Phase Phase Phase 2 7J Foundations Evaluation Recommendations What will we do? What will we do? What will we do? o Background Memo O Public&Stakeholder Consultation o Identify Settlement Boundary Lands o Determine Focused Study Area o Technical Evaluation Report o Public&Stakeholder Consultation o Stakeholder Consultation o Municipal Servicing Review o Planning Justification Report o Agricultural Impact Assessment o Water Resources Evaluation o Natural Heritage System Assessment o Policy Conformity Exercise o Community Connectivity Review o Fiscal Analysis o Fire&Emergency Services Assessment Phase 1 involves inventorying and reviewing the available background information that will need to be considered and criteria to inform the determination of a Focus Study Area. The outcome of Phase 1 will be the determination of a Focused Study Area. Phase 2 also involves the completion of the technical analysis of the Focused Study Area. The draft SABE lands will then be identified in Phase 3 within the Focused Study Area based on the technical analysis completed in Phase 2. This Background Memo and Focused Study Area are the key outcomes of Phase 1 . City of Orillia I Technical Evaluation for Settlement Area Boundary Expans,'Lo g 2 e 114 of 208 11 .c) Andria Leigh, Deputy CAO/Director, Development Services re: City o... NN %% I ) Throughout all phases of this Technical Evaluation, public and stakeholder consultation will be completed to inform project outcomes and provide opportunities for the community to get involved in this process. Consultation will include public open houses, meetings with the County and adjacent Townships, and the formation of a Technical Advisory Committee to review and discuss project findings. Outreach to Indigenous communities is being completed by the City as part of this phase of work to understand their preferred engagement preferences and means of involvement throughout this process. 1.3 GLOSSARY OF KEY TERMS This section provides a definition of certain technical terms used throughout this Background Memo: 1 Municipal Comprehensive Review A Municipal Comprehensive Review (MCR) is a planning process undertaken in accordance with the Province's Growth Plan, A Place to Grow: A Growth Plan for the Greater Golden Horseshoe, 2020. The MCR is used to bring an Official Plan into conformity with the Growth Plan and establishes the overall pattern of development. Various policy matters are impacted by an MCR, including natural heritage system planning, infrastructure planning, and growth management. A key component of the MCR is a Land Needs Assessment to determine how much growth can be accommodated in the existing settlement areas and whether additional land is needed. 4. Settlement Area Boundary & Settlement Area Boundary Expansion A Settlement Area Boundary (SAB) is the boundary which encompasses urban areas where development is concentrated, and which contain a mix of land uses. The settlement area boundary is shown in an Official Plan as lands for development in accordance with the policies of the Official Plan. As part of an MCR process, a municipality may need to undertake a Settlement Area Boundary Expansion (SABE), in accordance with the 2020 Growth Plan. 3 Community Area Lands Community area lands, as defined in the December 2020 City of Orillia Land Needs Assessment, are those areas which focus on residential areas, population-related jobs, and most office jobs, as well as those land uses, such as commercial and industrial uses, that support the establishment of mixed-use, complete communities. City of Orillia I Technical Evaluation for Settlement Area Boundary Expans.i.,ag 3 e 115 of 208 11 .c) Andria Leigh, Deputy CAO/Director, Development Services re: City o... N X %% I ) Employment Areas In accordance with the 2020 Growth Plan definition, Employment Areas are those areas designated in an official plan for clusters of business and economic activities which support jobs and employment uses, such as, but not limited to, manufacturing, warehousing, offices, and associated retail and ancillary facilities. Focused Study Area The Focused Study Area, for the purposes of this project, is the area which will be subject to further study in subsequent phases of the Technical Evaluation. The Focused Study Area will be refined through the Technical Evaluation to identify those specific lands which should be considered to be brought into Orillia's settlement area boundary. Recommended Settlement Area Boundary Expansion (Recommended SABE) The Recommended Settlement Area Boundary Expansion (Recommended SABE) lands are those lands that, based on the Technical Evaluation and thorough consultation, are identified for future growth. The Recommended SABE will feed into the City's MCR process to accommodate growth in Orillia to the year 2051 and beyond. 1.4 FOCUSED STUDY AREA FOUNDATIONS The City's Land Needs Assessment has determined that the City needs to expand its municipal boundary to accommodate Orillia's projected population and employment growth to 2051. The first phase of the Technical Evaluation was a broad review of all lands abutting the City's boundaries including lands in the Townships of Severn, Oro- Medonte and Ramara. The Focused Study Area then refines this broad study area to identify specific lands for further evaluation. In completing the Technical Evaluation, the 2020 Growth Plan requires that the City determine the feasibility of the proposed SABE and identify the most appropriate location(s) for it to occur. To satisfy these requirements, the City needs to identify an area(s) in which the SABE could occur as supported by the results of the detailed Technical Evaluation. Therefore, the Focused Study Area needs to be larger than the settlement area that is ultimately required as part of its Municipal Comprehensive Review (MCR). The Focused Study Area will be studied holistically through the Technical Evaluation, as described in Section 1.2, and result in the identification of a Recommended Settlement Area Boundary Expansion. The evolution of the Focused Study Area is conceptually shown in the figure, below (Figure 1). City of Orillia I Technical Evaluation for Settlement Area Boundary Expans.i.,ag 4 e 116 of 208 11 .c) Andria Leigh, Deputy CAO/Director, Development Services re: City o... .•`"`•, Conceptual Focused ••. ,.•• Study Area TOWNSHIP OF SEVERN -achnicai tvaivation TOWNSHIP OF Conceptual RAMARA Recommended ` Settlement . Boundary Expansion • r • i • • • • � • R • •a • NSHIP OF ORO-MEDONTE Figure 1 -Conceptual illustration showing the purpose of a Focused Study Area and how it will be refined to identify Recommended Settlement Boundary Lands (illustration shown for demonstration purposes only and does not reflect recommendations or outcomes of the Background Memo or project) City of Orillia I Technical Evaluation for Settlement Area Boundary Expans,'Lo g 5 e 117 of 208 11 .c) Andria Leigh, Deputy CAO/Director, Development Services re: City o... 2.0 BACKGROUND This section outlines the key provincial and local planning contexts that will need to be considered through the project. An overview of the County of Simcoe planning context is also provided as any future expansion of Orillia's settlement area boundary will include lands within the County. Together, this background information will be used to shape the evaluation criteria in Section 3.0 of this Background Memo. 2.1 PROVINCIAL POLICY & LEGISLATIVE CONTEXT The Technical Evaluation process is being driven and shaped by the statutory planning requirements in Ontario. Together, these legislative and policy documents guide land use planning decisions across the Province and provide a basis from which to complete this Technical Evaluation. 2.1.1 PLANNING AC'' The Planning Act is the central governing statute for land use planning in the Province of Ontario, and provides the legal basis for, among other things, the preparation and updating of official plans. The Act stipulates that all planning decisions in a municipality must be consistent with the Provincial Policy Statement, shall have regard for a list of Provincial interests, and conform with Provincial plans. These interests include, but are not limited to, the protection of natural heritage, adequate and efficient provision and use of water, transportation, and energy infrastructure, accessibility, and adequate supply of employment and housing. In completing the Technical Evaluation, a series of evaluation criteria will be developed to assess potential locations for the SABE which will reflect the matters of Provincial interest. The SABE will have regard for matters of Provincial interest in Section 2 of the Act. Further, the City's Official Plan Review will be completed in accordance with the requirements of Section 26 of the Planning Act. 2.1.2 PROVINCIAL POLICY STATF"ENT, 2020 The Provincial Policy Statement (PPS) is a consolidation of the Province of Ontario's land use policies, outlining Provincial planning goals and objectives and giving specific direction on how to achieve them. The PPS is issued under Section 3 of the Planning Act, and every municipal planning decision in Ontario must be consistent with the PPS. The PPS provides Provincial policy direction on matters such as land use, housing, agricultural protections, infrastructure, economic development, natural heritage protections, and growth management, amongst others. City of Orillia I Technical Evaluation for Settlement Area Boundary Expans.i.,ag 6 e 118 of 208 11 .c) Andria Leigh, Deputy CAO/Director, Development Services re: City o... NN %% I ) The policies of the PPS will inform the development of the Focused Study Area and Technical Evaluation to ensure that the SABE is consistent with the policies of the PPS. 2.1.3 A PLACE TO GROW: A GROWTH PLAN FOR THE GREATER GOLDEN HORSESHOE, 2020 A Place to Grow: A Growth Plan for the Greater Golden Horseshoe, 2020 (the 2020 Growth Plan) guides and manages growth to create compact, complete communities across the Greater Golden Horseshoe, including the City of Orillia. These Provincial policies and directions are to be implemented by municipalities through their official plans and other land use planning instruments. The 2020 Growth Plan forecasts and allocates population and employment growth to upper- and single-tier municipalities to the year 2051. To accommodate this planned growth, it establishes a hierarchy of policy areas and specifies minimum growth and density targets which serve as indicators in creating compact and complete communities. Schedule 3 of the 2020 Growth Plan forecasts population and employment growth in the City of Orillia to the year 2051. These forecasts are discussed in detail in Section 2.2.2 of this Memo. The Schedule 3 forecasts are minimums and the City is permitted to establish higher forecasts through its MCR. Orillia is required to bring its Official Plan into conformity with the 2020 Growth Plan through its Municipal Comprehensive Review process. In August 2020, the methodology to complete a land needs assessment was released by the Province to assist upper- and single-tier municipalities to assess the quantity of land required to accommodate the forecasted growth in the 2020 Growth Plan. The 2020 Growth Plan is the primary Provincial document that serves as the basis for and will guide the Technical Evaluation and SABE. The SABE will need to conform to the 2020 Growth Plan. The 2020 Growth Plan contains detailed policies for settlement area boundary expansions and the undertaking of municipal comprehensive reviews. Specifically, Policy 2.2.8 outlines an extensive list of requirements that must be satisfied when considering a Settlement Area Boundary Expansion. These requirements involve both justifying the need for the expansion by conducting a land budgeting exercise and by also demonstrating that the expansion is technically feasible. The City's previously completed Land Needs Assessment (discussed further in Section 2.3 of this Memo) satisfies the need to complete a land budgeting exercise. Phase 2 of the Technical City of Orillia I Technical Evaluation for Settlement Area Boundary Expans.i.,ag 7 2 119 of 208 11 .c) Andria Leigh, Deputy CAO/Director, Development Services re: City o... Evaluation project involves the completion of several assessments and analyses which will be brought together into a consolidated Technical Evaluation Report. This Technical Evaluation Report will address the technical feasibility requirements of Policy 2.2.8 as follows: 2020 Growth Plan Policy - • • be assessed through (Section • Report? a) There is sufficient capacity in Municipal Servicing Capacity Analysis existing or planned infrastructure and Fire and Emergency Services public service facilities. Assessment b) The infrastructure and public Fiscal Analysis service facilities needed would be financially viable over the full lifecycle of these assets. c) The proposed expansion would be Municipal Servicing Capacity Analysis informed by applicable water and wastewater master plans or equivalent and stormwater master plans or equivalent, as appropriate. d) the proposed expansion, including Municipal Servicing Capacity Analysis the associated water, wastewater and stormwater servicing, would be planned and demonstrated to avoid, or if avoidance is not possible, minimize and mitigate any potential negative impacts on watershed conditions and the water resource system, including the quality and quantity of water. e) Key hydrologic areas and the Water Resources Evaluation Natural Heritage System for the Natural Heritage System Assessment I Growth Plan should be avoided where possible. City of Orillia I Technical Evaluation for Settlement Area Boundary Expan�ag 8 e 120 of 208 11 .c) Andria Leigh, Deputy CAO/Director, Development Services re: City o... Report?2020 Growth Plan Policy Requirements How will this be assessed through the (Section 2.2.8.3) Technical Evaluation f) Prime agricultural areas should be Agricultural Impact Assessment avoided where possible. To support the Agricultural System, alternative locations across the upper- or single- tier municipality will be evaluated, prioritized and determined based on avoiding, minimizing and mitigating the impact on the Agricultural System. g) The settlement area to be expanded Agricultural Impact Assessment is in compliance with the minimum distance separation formulae. h) Any adverse impacts on the agri- Agricultural Impact Assessment food network, including agricultural operations, from expanding settlement areas would be avoided, or if avoidance is not possible, minimized and mitigated as determined through an agricultural impact assessment. i) The policies of Sections 2 (Wise Use Provincial Policy Conformity and and Management of Resources) and 3 Community Connectivity Assessment (Protecting Public Health and Safety) Water Resources Evaluation of the PPS are applied. j) The proposed expansion would meet Provincial Policy Conformity and any applicable requirements of the Community Connectivity Assessment Greenbelt, Oak Ridges Moraine Natural Heritage System Assessment Conservation, Niagara Escarpment, and Lake Simcoe Protection Plans and any applicable source protection plan. City of Orillia I Technical Evaluation for Settlement Area Boundary Expan�ag 9 e 121 Of 208 11 .c) Andria Leigh, Deputy CAO/Director, Development Services re: City o... 2.1.4 LAKE SIMCOE PROTECTION PLAN The Lake Simcoe Protection Plan Lake Simcoe was completed under the Lake Protection act Simcoe Protection Act, 2008. The Watershed Boundary purpose of the Plan is to help protect and restore the ecological a health of Lake Simcoe and the , associated watershed in part by restricting land uses and managing the location of sewage systems, for LakeSI.— example. The Lake Simcoe Protection Plan builds on the {* Lake Simcoe Protection Act Watershed Boundary ongoing work by the Lake Simcoe e3 Upper Tier Municipalities �] Lower Tier Municipalities Region Conservation Authority, who Major Waterbodies is a key partner in the Plan's implementation and watershed Figure 2 - Lake Simcoe Protection Plan Boundary protection. Portions of the City of Orillia, as well as the Townships of Oro-Medonte and Ramara are subject to the Lake Simcoe Protection Plan (Figure 2). Under Section 1(1) of the Planning Act, the Lake Simcoe Protection Plan is considered a `Provincial plan', meaning all planning decisions within its regulated area must confirm to the designated policies of the plan. The applicable provisions of the Lake Simcoe Protection Plan that apply within the City's current municipal boundaries are implemented in Section 4.7 of the City of Orillia Official Plan and will be further considered in detail through the Technical Evaluation. City of Orillia I Technical Evaluation for Settlement Area Boundary Expan�ag 10 e 122 of 208 11 .c) Andria Leigh, Deputy CAO/Director, Development Services re: City o... N X %% I ) 2.2 CITY OF ORILLIA MUNICIPAL COMPREHENSIVE REVIEW AND LAND NEEDS ASSESSMENT The City of Orillia Official Plan guides decisions on long-term growth, infrastructure investment and development— providing policies to plan for the health, safety, well-being of current and future residents. Under Section 26 of the Planning Act, there is a legislative requirement to review the Official Plan every five years. Further, the 2020 Growth Plan sets out requirements for municipalities to undertake an MCR. These two provincial mandates are the two key reasons why the City is undertaking a five-year official plan review and MCR process. A land needs assessment is a key component of the MCR, providing the technical analysis to inform where and how forecasted population and employment growth can be accommodated in the City by 2051. The land needs assessment establishes the City's urban area land need to accommodate this growth. The Technical Evaluation for Settlement Area Boundary Expansion represents the next stage of the land needs assessment process. Land Needs Assessment In December 2020, the City of Orillia completed its Land Needs Assessment (LNA) to determine whether the City has sufficient land to accommodate the 2020 Growth Plan forecasts for population and employment growth to 2051. The LNA follows the methodology established by the Province in accordance with Section 2.2.1 .5 of the 2020 Growth Plan, and considers regional and local market trends, the demand for housing, lands required for employment activities, the City's current land supply, and the policy requirements of the 2020 Growth Plan. Land needs are determined for two types of geography: — Gommunity wren, focused around housing and the local employment, infrastructure, and services necessary to sustain residential areas. — Employment Area, focused around land for the exclusive use of employment activity. In Orillia, such land is generally found in business parks and industrial areas. The City's LNA has determined that the City's existing municipal boundaries do not contain enough land to accommodate the City's population and employment growth to 2051 . Given the complexities associated with settlement area boundary expansions, and in this instance municipal boundary expansions / annexation, the City's LNA considers a "high growth scenario" which exceeds the base projections established in Schedule 3 of the 2020 Growth Plan. This helps "future-proof' any decisions to add lands to Orillia's municipal (and settlement) boundary for the long-term. City of Orillia I Technical Evaluation for Settlement Area Boundary Expan�ag 11 e 123 of 208 11 .c) Andria Leigh, Deputy CAO/Director, Development Services re: City o... Under the "high growth scenario" with a population of approximately 59,000 residents and employment base of 30,500 jobs a total 380.6 hectares is expected to be required, of which 123.6 hectares will be for employment area and 257 hectares for community area. When an LNA identifies a requirement to expend a municipality's boundaries to accommodate the projected growth, the 2020 Growth Plan requires further study to determine the feasibility of a settlement area boundary expansion. The City's Land Needs Assessment represents the first phase of the growth management work as part of the MCR and has identified the need to complete a further technical evaluation for settlement area boundary expansion, in accordance with the 2020 Growth Plan. The Land Needs Assessment also identifies the amount of land that needs to be considered through the Technical Evaluation process. 2.3 COUNTY OF SIMCOE CONTEXT The County of Simcoe is undertaking its own Municipal Comprehensive Review process in accordance with the 2020 Growth Plan. The County's MCR will establish the overall pattern of development and environmental management for Simcoe. The County's MCR will apply and set the stage for more detailed local planning in the 16 local area municipalities in the County — including the Townships of Severn, Ramara, and Oro- Medonte, which border the City of Orillia. Given that the City of Orillia is a separated single-tier municipality, it is not subject to the County of Simcoe MCR. The Technical Evaluation will be analyzing lands within the County of Simcoe for the City's SABE. In completing the Technical Evaluation, the County of Simcoe and the Townships of Severn, Ramara, and Oro-Medonte will be engaged throughout the process to ensure a coordinated approach is followed. The County of Simcoe Official Plan (2016) will be considered through the Technical Evaluation stage to understand the physical, natural, and land use constraints for the SABE. City of Orillia I Technical Evaluation for Settlement Area Boundary Expan�ag 12 e 124 of 208 11 .c) Andria Leigh, Deputy CAO/Director, Development Services re- City o... 2.3.1 TOWNSHIP OF ORO-MEDONTE OFFICIAL PLAN The Township of Oro-Medonte Official Plan was eae z' City of approved in 2001 and has been subject to several Orillia amendments in the years since. The 2001 Official Plan was the first official plan for the Township and g establishes a basis for protecting the Township's natural heritage system while managing growth that supports the unique elements of Oro-Medonte. The Township of Oro-Medonte borders the City of Orillia to the west, - generally west of Line 15 South. A significant portion of the lands adjacent to Orillia are designated Restricted v Rural (orange hatching) and natural area (solid green) ` � s (Figure 3). The Forest Home Rural Settlement is Figure 3 - Township of Oro-Medonte located immediately adjacent to the City and west of Official Plan (Schedule A- Land Use) Highway 11. 2.3.2 TOWNSHIP OF SEVERN OFFICIAL PLAN The Township of Severn Official Plan was approved in 2010 and establishes policies that apply to all lands within the Township, including goals, objectives, and a land use concept. The Township of Severn borders the City of Orillia to the north, generally across Highways 11 and 12. Lands immediately north of Orillia are subject to the South of Division Road Secondary Plan (the "SDR Secondary Plan") (Figure 4). First approved in 1999, the SDR Secondary Plan was established to provide detailed development and r tr J See Schedule AS yF Township s, of Severn 9 Marchmduot See Secondary Plan BASS L4(B se®sa, ,rens a�� City of 12 Qna Orillia Figure 4 -Township of Severn Official Plan (Schedule A—South Land Use) City of Orillia I Technical Evaluation for Settlement Area Boundary Expan�ag 13 e 125 of 208 11 .c) Andria Leigh, Deputy CAO/Director, Development Services re- City o... x x %% I ) land use policies to guide future development — setting out major road systems and future land use patterns. Lands within the SDR Secondary Plan comprise a range of land uses, including industrial, mobile home residential, rural, and environmental protection (Figure 5). _� _-� _ `d LAID USE YC1Y +ppS�igiUA.Q A O w4i1' �!P+iYY +. ✓IRF i 13�Wm,q i F�lO.IDiP pw:Yyxly - -' wa. Figure 5 - Township of Severn Official Plan (South of Division Road Secondary Plan) City of Orillia I Technical Evaluation for Settlement Area Boundary Expan�ag 14 e 126 of 208 11 .c) Andria Leigh, Deputy CAO/Director, Development Services re- City o... x x %% I ) 2.3.3 TOWNSHIP OF RAMARA OFFICIAL PLAN The Township of Ramara Official Plan was adopted in 2002 and brought together the two previous Official Plans for Rama and Mara prior to amalgamation. The Official Plan establishes those goals and objectives for the Township and policies for land use and change. The Township of Ramara borders the City of Orillia to the east across from Lakes Simcoe and Couchiching. The village of , Atherley-U pterg rove YI. � is immediately { adjacent to the City Township of Ramara of Orillia and is one of four full-service = ° Atherle � Q o Cl _ settlement areas in Village of City of Orillia ® 'y . y _ ptergrove ' the Township U Atherley-U pterg rove is also subject to an ' G interim Secondary ell- Plan (denoted in r purple in Figure 6) r �r which provides further guidance for Figure 6 - Township of Ramara Official Plan (Schedule A) future development. The Official Plans for the County of Simcoe and surrounding Townships will be key drivers in developing a Focused Study Area in terms of current and planned land uses. The policy implications of the Official Plans will be considered in detail through the Technical Evaluation phase of the project. City of Orillia I Technical Evaluation for Settlement Area Boundary Expan�ag 15 e 127 of 208 11 .c) Andria Leigh, Deputy CAO/Director, Development Services re- City o... N X %% I ) x.0 FOCUSED STUDY AREA The proposed Focused Study Area (Figure 7) is located within the Townships of Severn, Oro-Medonte, and Ramara. It is noted that the proposed Focused Study Area does not include any requests proposed by private landowners, and no input from private landowners or the development community has influenced the size, shape, location and scale of the Focused Study Area. Further consultation will be conducted with landowners through the Technical Evaluation and the project team will consider the nature of any requests received. The Focused Study Area has been developed recognizing that the City will be looking to complete a Settlement Area Boundary Expansion and serves as a first discussion point with the community, stakeholders, and municipal councils. Based on input received, and in applying the Evaluation Criteria in Section 4.0, the Focused Study Area will be further refined to delineate those lands which will be subject to further Technical Evaluation. �e� ��,'. ��� '� r® '✓�y_'y a�,���oat� `, 8 ' �4 s cv q d P 'E°Z+� � a ° h �rr yD nSr` rn aar d o � hippewasa ° YRoa Rama Firs Nation r - c`Y3, Marchmont ° ti4 Lake atsck Roa ° p g Prices Core Couchiching Ci Rarnara Hr ghway_ty Bass Lake- � i�rillia ! �9� aVillaie 0 �s s P Atherley-Upterg'f e a ^� 8 `� p 4 Lake 5imcoe� .s Pv Legend Constraints City of orillia official Plan Land Uses Focused NJ City M Onllia Boundary r/7�]wena,tl= Neighbourhaod.Greenfield Lghtindusmalser—n Study Area T nsh,p Boundanes Manna)Heritage Sy— Sbble NeighMurf—d Bud..Park11Wastri.1 hllome[ers Focused Study Area Maj.,I.national IntensificatlonArea g _ - a is Wjed M NMer refinement) Community Commercial Major 6pen Space This map shows >ocused ?udy Areaforthe Chy ' �''Onlrw Settlement Boundad.ry Expansion and shows the area(s)[obe + -Arsenal Commercial Enm—ntal Frotedlan sWtlietlfuhrough the Technical �aluatian process.subject to fu h .— er m sul:a[ion and a na lys rs. Figure 7— Proposed Focused Study Area City of Orillia I Technical Evaluation for Settlement Area Boundary Expan�ag 16 e 128 of 208 11 .c) Andria Leigh, Deputy CAO/Director, Development Services re: City o... ,.0 DEVELOPING EVALUATION CRITERIA This section provides a basis for refining the Focused Study Area. The requirements of the 2020 Growth Plan reflect the minimum requirements to be satisfied in considering a settlement area boundary expansion, such as protecting agricultural land, the availability of existing or planned services, and environmental protection. Through the City's process there is an opportunity to translate those policy requirements into evaluation criteria and augment them with additional evaluation criteria. Evaluation criteria are ultimately used to help evaluate and determine the extent of the Focused Study Area. 4.1 FOUNDATIONS The evaluation criteria for refining and delineating the Focused Study Area will cover a wide range of planning topics and Provincial interests, such as protecting the natural heritage system and maintaining agricultural lands. To help organize the evaluation criteria, a series of thematic areas have been established: r � 7 Protecting Building Wise Use of Engaging What is Complete Resources Communities Important Communities Each of these thematic areas are discussed in further detail in the proceeding sections. The Project Team has also completed some preliminary desktop assessments of natural heritage features, infrastructure, and stormwater management to understand key constraints to development. Constraint areas are those areas where development would not be permitted and should be avoided and may alter the decision to include land(s) within the Focused Study Area. It should be noted that the Focused Study Area may include some of these constraints within its boundary, informed by other evaluation criteria, but will be subject to further Technical Evaluation and protection from development, if applicable or required. City of Orillia I Technical Evaluation for Settlement Area Boundary Expan�ag 17 e 129 of 208 11 .c) Andria Leigh, Deputy CAO/Director, Development Services re: City o... 4.1.1 PROTECTING IMPORTANT RESOURCES Planning for the future of Orillia and surrounding municipalities involves considering the impacts of land use planning decisions, including identifying those areas and features which warrant protection from future development and which support a sustainable community. Within the context of the SABE, this includes: — Considering the current and future impacts of climate change, both in terms of the impact of changing land use as well as the impact of climate change on communities; — Protecting environmental features and resource areas such as the natural heritage system, water resources, and aggregates; and, — Maintaining a strong and sustainable agricultural land base to support the production of food and overall agricultural economy. 4.1.2 BUILDING COMPLETE COMMUNITIES Building complete communities means building communities that offer and support opportunities for people of all ages and abilities to ` conveniently access most of the necessities of daily living, including jobs, local retail, services, housing, and transportation. It means avoiding the proliferation of low-density, single detached development, and rather supporting a mix of uses and densities, and making alternative transportation options feasible. Within the context of the Settlement Area Boundary Expansion, this means: — Ensuring that the City has enough land to grow to 2051 and beyond; — Supporting the economic development and the creation of jobs; — Enhancing the `completeness' of the surrounding areas and neighbourhoods; — Expanding convenient access to open spaces, parks, trails, and recreation facilities; — Improving social equity and overall quality of life, including public health, for people of all ages, abilities, and incomes; and, — Providing a diverse mix of land uses in a compact built form, with a range of housing options. 4.1.3 PLANNING FOR INFRASTRUCTURE In determining where and how the City of Orillia can and should grow to the year 2051 and beyond, it is vital to consider existing and planned infrastructure and community services and facilities, as well as the + City's ability to pay for the associated costs in a fiscally sustainable way. City of Orillia I Technical Evaluation for Settlement Area Boundary Expan�ag 18 e 130 of 208 11 .c) Andria Leigh, Deputy CAO/Director, Development Services re: City o... N X %% I ) Within the context of the SABE, this means: — Aligning with existing and planned infrastructure investments, such as water, wastewater, and stormwater systems; — Planning for community services and facilities to support the needs of a growing population; — Facilitating the early introduction of transit services to new community and employment areas; — Avoiding natural hazards and aggregate resources; and, — Minimizing the financial risk to the City and both existing and future residents. 4.1.4 ENGAGING THE COMMUNITY Given the nature of this SABE which is studying lands outside of the municipal boundaries of the City of Orillia, there is a heightened need r• — 01 to engage in discussion with the County of Simcoe and adjacent Townships. There is also a need to engage in meaningful dialogue with Indigenous communities who express an interest in this project. 4.2 EVALUATION CRITERIA FOR DELINEATING THE FOCUSED STUDY AREA In establishing the evaluation criteria for delineating the Focused Study Area, the Project Team also considered the City's long-term capital plans, other studies being completed by the City, as well as the County of Simcoe and adjacent Townships, and local land use plans. Table 1 outlines the evaluation criteria that will be used to guide the delineation and assessment of the Focused Study Area. Table 1 - Focused Study Area Evaluation Criteria Policy • Other Drivers Assessment Delineating the Focused Study Protecting What is Important Section 2.2.8.3 of the The Technical Evaluation 5—The FSA needs to be 2020 Growth Plan process will study the larger than 380.6 requires that the most Focused Study Area in hectares to allow for a appropriate location(s) greater detail to determine range of different for SABE be identified the most appropriate lands configurations of land and that the feasibility of for a SABE. This includes as many parcels may determining which areas be constrained with City of Orillia I Technical Evaluation for Settlement Area Boundary Expan�ag 19 e 131 Of 208 11 .c) Andria Leigh, Deputy CAO/Director, Development Services re: City oPolicy Requirements & Evaluation Criteria for Other Drivers Assessment ... Delineating the Focused Study Area any proposed expansion are not suitable for environmental features, be justified development. or existing The City's 2020 LNA development. determined that the City would be justified in adding an additional 176.5 ha. of land (through annexation) to its Settlement Area Boundary. Section 2.2.8.3d) of the The 2020 Growth Plan 2 The FSA should enable 2020 Growth Plan prioritizes objectives for SABE options to avoid requires that any SABE, the water resources areas with high including associated system (i.e., avoid is first, potential to negatively water, wastewater, and minimize and mitigate is impact water quality stormwater servicing, be second). The Water and quantity. planned and Resources Evaluation demonstrated to avoid, being completed as part of or if avoidance is not the Technical Evaluation possible minimize and will analyze the water mitigate any potential resources system. negative impacts on watershed conditions and the water resource system. Section 2.2.8.3e) of the The Technical Evaluation ? The FSA should enable 2020 Growth Plan will identify those key SABE options that suggests that any SABE hydrologic areas within the avoid areas of should avoid where Focused Study Area. The provincial significance possible key hydrologic mapping of the Natural like Provincially areas and the Natural Heritage System for the Significant Wetlands, Heritage System for the Growth Plan can be shown among others. Growth Plan. in the FSA. City of Orillia I Technical Evaluation for Settlement Area Boundary Expan�ag 20 e 132 of 208 11 .c) Andria Leigh, Deputy CAO/Director, Development Services re: City oPolicy Requirements & Evaluation Criteria for Other Drivers Assessment ... Delineating the Focused Study Area Section 2.2.8.3f) of the There are instances of The FSA should enable 2020 Growth Plan prime agricultural land SABE options that requires any SABE to adjacent to the current City avoid higher priority avoid prime agricultural of Orillia border. The agricultural lands areas, where possible. It Technical Evaluation withiprime agricultural also requires includes an Agricultural areas. Where municipalities to look at Impact Assessment that avoidance is not lower priority agricultural will identify and classify all possible, alternative lands where prime agricultural lands within the locations will be agricultural areas cannot FSA. evaluated, prioritized be avoided. and determined based on avoiding, minimizing and mitigating the impact on the Agricultural System in accordance with the provisions of Section 2.2.8.3f of the Growth Plan. Section 2.2.8.3j) of the Lands within the City of 5 The FSA will enable 2020 Growth Plan Orillia and adjacent SABE options that requires that any SABE Townships are within the meet the requirements meet applicable Lake Simcoe Protection of the Lake Simcoe requirements under the Plan boundary. The Protection Plan. Lake Simcoe Source Technical Evaluation will Protection Plan. address the policy requirements of the Plan. Section 4.2.10 of the The Technical Evaluation The location of the FSA 2020 Growth Plan includes many elements needs to support the requires that that will address the ability to adapt to municipalities to plan to impacts of a changing climate change and reduce greenhouse gas climate, including water transition to climate- emissions and address resources, agriculture, and friendly communities. City of Orillia I Technical Evaluation for Settlement Area Boundary Expan�ag 21 e 133 of 208 11 .c) Andria Leigh, Deputy CAO/Director, Development Services re: City oPolicy Requirements & Evaluation Criteria for Other Drivers Assessment ... Delineating the Focused Study Area climate change transportation. It will be adaptation. important for the SABE to include only those lands needed for the City in the long-term, and to be planned in such a manner that reduces low-density sprawl and supports higher densities in key locations to support more sustainable options, such as decentralized energy systems and non-single occupancy vehicle trips, where possible. Building Complete Communities Section 2.2.8.2 of the The City's 2020 LNA 7 The FSA needs to 2020 Growth Plan determined that there is a contain sufficient land requires that SABE need to expand the City's to accommodate greater than 40 ha. may settlement area boundary community and only occur through an (and therefore annex employment growth to MCR process and must lands) in order to the year 2051. be justified by a land accommodate a high- needs assessment. growth scenario to the year M Section 2.2.8.2b) of the 2051. 2020 Growth Plan requires that the proposed expansion will make enough lands available, not exceeding the 2051 horizon. City of Orillia I Technical Evaluation for Settlement Area Boundary Expan�ag 22 e 134 of 208 11 .c) Andria Leigh, Deputy CAO/Director, Development Services re: City oPolicy Requirements & Evaluation Criteria for Other Drivers Assessment ... Delineating the Focused Study Area The 2020 Growth Plan There is an opportunity to s The FSA needs to be broadly promotes the create new complete contiguous with the City creation of complete communities as lands of Orillia and represent communities and within the SABE are a logical extension of compact built forms. developed, as well as the municipal improve the existing boundary. conditions within the The FSA needs to current settlement area allow for SABE options boundary as the City which provide an urban continues to promote form that will expand intensification within its convenient access to a built-up areas. range of transportation options, including transit and active transportation. Section 2.2.5.1 of the There are several existing is The FSA needs to 2020 Growth Plan employment areas around allow new employment promotes economic the periphery of Orillia that lands to be well- development in part could be expanded connected to existing through making more through this process. employment areas and efficient use of existing There is also an major transportation employment areas and opportunity to transition infrastructure. increasing employment between urban and rural densities. Section 2.2.5.5 employment uses. further directs municipalities to protect lands adjacent to or near major goods movement facilities, including highway corridors and interchanges. The County of Simcoe The Township of Severn 11 The FSA should Official Plan, as well as Official Plan identifies most consider the planned City of Orillia I Technical Evaluation for Settlement Area Boundary Expan�ag 23 e 135 of 208 11 .c) Andria Leigh, Deputy CAO/Director, Development Services re: City o... N X %% I ) Policy Requirements & Evaluation Criteria for Other Drivers Assessment Delineating the Focused Study Area the Official Plans for the lands north of Orillia within function of settlement adjacent Townships the South of Division Road areas in neighbouring establish the vision for Secondary Plan, which municipalities, and growth and development contemplates a wide range avoid undue impacts on within their respective of uses. future growth jurisdictions, including The Township of Oro- opportunities within those lands surrounding Medonte Official Plan those communities. Orillia. designates lands west of Orillia within a mix of rural and natural area designations. The Township of Ramara designates the majority of lands immediately adjacent to Orillia within the Village of Atherley-Uptergrove. Wise Use of Resources Section 2.2.8.2a) of the The Technical Evaluation 1" The FSA should 2020 Growth Plan includes a Municipal include those areas requires that the City Servicing Capacity that could make use of consider the capacity of Analysis which will study the location and existing and planned planned infrastructure in capacity in existing and infrastructure and public detail. It also includes a planned infrastructure. service facilities (e.g., Fire and Emergency The FSA needs to emergency services). Services Assessment to allow for SABE options Further, Section 2.2.8.2b) understand impacts on which consider planned requires that any SABE public service facilities. infrastructure be informed by investments and capital applicable water, projects. wastewater, and The FSA needs to stormwater master allow new community plans. Section 3.2.1.1 and employment areas City of Orillia I Technical Evaluation for Settlement Area Boundary Expan�ag 24 e 136 of 208 11 .c) Andria Leigh, Deputy CAO/Director, Development Services re: City oPolicy Requirements & Evaluation Criteria for Other Drivers Assessment ... Delineating the Focused Study Area also requires land use to connect to existing planning to be and planned (or coordinated with feasible future) transit infrastructure services. investments. Section 2.2.8.3i) of the The Technical Evaluation The FSA will direct 2020 Growth Plan will address the policies of growth away from requires the SABE to the 2020 PPS. hazardous lands and apply the policies of aggregate resources. Section 2 and 3 the 2020 PPS related to the wise use of resources and protection of public health & safety. Section 3.2.1.2 of the The Technical Evaluation if The FSA needs to 2020 Growth Plan will include a Fiscal allow for SABE options supports planning for Analysis which will help which mitigate new or expanded identify the life cycle costs municipal financial infrastructure in part of infrastructure over the risks. through appropriate long-term. financial planning. d Engaging the Community The 2020 Growth Plan The SABE process 17 The FSA will be used requires that the City provides an opportunity for to engage with coordinate planning the City to meaningful Indigenous matters with Indigenous consult with Indigenous communities with an communities and communities. interest in this process. facilitate knowledge sharing in growth management & land use planning processes. City of Orillia I Technical Evaluation for Settlement Area Boundary Expan�ag 25 e 137 of 208 11 .c) Andria Leigh, Deputy CAO/Director, Development Services re: City oPolicy Requirements & Evaluation Criteria for Other Drivers Assessment ... Delineating the Focused Study Area The 2020 PPS further establishes the City's obligation to engage Indigenous communities on land use planning matters. The City's SABE will Given the potential for high 1E The FSA needs to require the eventual interest from councils and allow for meaningful annexation of certain community members, the consultation and input lands from adjacent FSA must be defensible from residents, Townships into the City and support meaningful stakeholders, and of Orillia municipal engagement with all Councils in Orillia and boundary. parties with an interest in adjacent Townships. the SABE. 4.3 NATURAL HERITAGE FEATURE CONSTRAINTS In establishing the Focused Study Area, a desktop review of the Natural Heritage System constraints was completed to identify features that should be avoided for future development. Generally, the Natural Heritage Features shown in the Focused Study Area represent significant constraints to development under the 2020 Provincial Policy Statement, 2020 Growth Plan, and County of Simcoe Official Plan. These features include: — Coastal wetlands — Inland lakes and their littoral zones; — Permanent and intermittent streams; — Provincially Significant wetlands; — Significant Areas of Natural and Scientific Interest (ANSI); — Significant Wildlife Habitat — Wetlands (greater than 2 ha.) The Natural Heritage System for the Growth Plan is made up of natural heritage features and areas (core areas) linked by natural corridors (linkages) to maintain biological and geological diversity, natural functions, and viable populations of indigenous species and ecosystems. These features are delineated on the Focused Study Area. City of Orillia I Technical Evaluation for Settlement Area Boundary Expan�ag 26 e 138 of 208 11 .c) Andria Leigh, Deputy CAO/Director, Development Services re: City o... The following features are constraints to development that may be identified during more detailed desktop assessment and /or through field investigations of the areas as part of the Technical Evaluation: — Alvars; — Fish habitat (except in accordance with provincial and federal requirements). — Natural heritage corridors/ linkages. — Sand barrens, savannahs, and tallgrass prairies; — Seepage areas and springs; — Significant valleylands; and, — Significant woodlands. 4.4 INFRASTRUCTURE MASTER PLANNING OPPORTUNITIES & CONSTRAINTS Section 2.2.8.2b) of the 2020 Growth Plan requires that any SABE be informed by applicable water, wastewater, and stormwater master plans. As part of the background review, a preliminary review of the City of Orillia's Water Master Plan and Wastewater Master Plans was conducted. A preliminary review of the Water Master Plan has identified some constraints within the existing system, including the need for pump station upgrades and looping in Zone 3 (West of Highway 11/12). It also identified that intensification and servicing to the north east of Orillia may be limited by the bottleneck main and high elevations. A preliminary review of the Wastewater Master Plan has identified that existing sewer infrastructure has sufficient treatment capacity to support flows from population growth to 2049 within the current municipal boundary. The Master Plan also identifies two key sewer extension projects to accommodate growth: along Old Barrie Road East and at Woodland Drive and Memorial. This preliminary review of the master plan reports has identified that future growth in Orillia may be more constrained by the water network than by the wastewater network. However, to accommodate future growth within an expanded municipal boundary, upgrades may be required to existing sanitary sewage pumping stations. 4.5 STORMWATER MANAGEMENT CONSIDERATIONS Section 2.2.8.2d) of the 2020 Growth Plan requires that any SABE be planned and demonstrated to avoid, or if avoidance is not possible, minimum and mitigate any potential negative impacts on watershed conditions including water quantity and quality. As part of the background review, a series of stormwater considerations have been established for consideration as part of the Technical Evaluation. City of Orillia I Technical Evaluation for Settlement Area Boundary Expan�ag 27 e 139 of 208 11 .c) Andria Leigh, Deputy CAO/Director, Development Services re: City o... N X %% I ) Stormwater management within any future development areas shall conform with the policies, standards, guidelines, and manuals from all regulatory agencies including but not limited to City of Orillia, Lake Simcoe Region Conservation Authority, and Provincial ministries. In addition to the general requirements on water balance, quality, erosion and quantity control, the following potential considerations should be carried into the subsequent Technical Evaluation: For sites adjacent to watercourses and lakes, hazard limits such as regulatory floodlines, erosion hazard limits, slope stability and meander belt, etc. shall be considered in determining developable areas. For sites adjacent to the identified ecological, terrestrial and relevant environmental features, limits such as woodlot/wetland setbacks, fisheries buffer and dripline, etc. shall be considered in determining developable areas. For sites located within any Wellhead Protection Areas (WHPA) and Significant Groundwater Recharge areas (SGRA), the site is required to demonstrate that existing water balance or pre-development recharge rate can be maintained through low impact development (LID) measures. Lands required for LID measures should be considered through the Technical Evaluation. For sites directly discharge into cold water fishery habitat, mitigation measure are required to minimize the temperature increase in the stormwater runoff. For sites discharge into existing storm sewer or existing SWM facilities, the quantity control targets might be governed by the receiving sewers. Lands shall be reserved for end-of-pipe SWM facilities (e.g., wetlands or wet ponds, oil & grit seperation units) for sites larger than 5 hectares. 4.6 REFINING FOCUSED STUDY AREA Based on the foundations established in Section 3.1 and the evaluation criteria outlined in Section 3.2, the proposed Focused Study Area will be further refined. The evaluation criteria as well as input from consultation will be used to conduct this refinement. In a revised iteration of this Background Memo, the refined Focused Study Area will be presented. City of Orillia I Technical Evaluation for Settlement Area Boundary Expan�age 140 of 208 28 11 .c) Andria Leigh, Deputy CAO/Director, Development Services re: City o... .0 NEXT STEPS This Background Memo represents the first key deliverable of the City of Orillia's Technical Evaluation for Settlement Area Boundary Expansion. The Background Memo identifies a Focused Study Area that will be subject to further study, analysis, and refinement through the Technical Evaluation conducted in Phase 2 of the project. The following summarizes the key next steps in the project: — Host Joint Meeting with County and Adjacent Municipalities to seek feedback on the Background Memo and Focused Study Area; — Present the Background Memo to City Council and post the Background Memo on the project website; — Hold a Virtual Kick-off Public Open House to introduce the project to the community and stakeholders, and present the findings of the Background Memo and Focused Study Area; and, — Finalize the Background Memo and Focused Study Area based on input and comments received. Following the completion of the Final Background Memo, Phase 2 of the project will get underway which involves the completion of the Technical Evaluation Report, described in this Memo. City of Orillia I Technical Evaluation for Settlement Area Boundary Expan�ag 29 e 141 Of 208 11 .c) Andria Leigh, Deputy CAO/Director, Development Services re. City o... Schedule "B" — Letter to Province Requesting Conformity Extension T:705-325-2447 F:705-325-5178 mayor@orillia.ca RXR Office of the Mayor l C orilha.ca 0 50 Andrew St.5 Suite 300. 4Y Orillia,ON L3V 7T5 Rocsies__� Ministry of Municipal Affairs and Housing Office of the Minister 777 Bay Street, 17t" Floor Toronto, ON M5G 2E5 minister.mah@ontario.ca Dear Minister Steve Clark, The City of Orillia began working on its Official Plan Review and Update in 2018 with the retention of Hemson Consulting Ltd. to prepare the City's Land Needs Assessment. In the Winter of 2019 the City received a letter from the Minister of Municipal Affairs and Housing, Steve Clark, recommending the City consider a temporary suspension of work on major planning documents until the Province had completed its updates to Provincial planning policy. The City of Orillia adhered to this advisement and didn't resume work on its Official Plan Review & Update until September of 2020 after being advised by the Province that work could resume with the updates to the Provincial Policy Statement and 2019 A Place to Grow- Growth Plan for the Greater Golden Horseshoe having been recently completed. This delay in the process of undertaking the Official Plan Review & Update has resulted in the City realistically not being able to complete its Official Plan Review & Update until July 1, 2024, as the City's Land Needs Assessment has determined that land will need to be annexed from an abutting Township. The annexation process will take some time. Once that is complete, then the City will embark on beginning to write its new Official Plan which is anticipated to be a two-year process. The City of Orillia is respectfully requesting an extension to the conformity deadline of July 1, 2022 to July 1, 2024 to enable the City sufficient time to complete its Official Plan Review & Update. Sincerely, Steve Clarke Mayor of City of Orillia cc- Hannah Evans, Assistant Deputy Minister of Municipal Services Division Cordelia Clarke Julien, Assistant Deputy Minister of the Ontario Growth Secretariat Page 142 of 208 ` 3 N CZ � a o 813 z � 00 � m D Q J LU Q � � a w � z O � W ( \ J Z Lou Cl) z J = J Q a o � U � a oLu Lu X v U 4-j O � CD w U C C y O '� C ca m 'co) 'a C }. co) N c }' cts CL co O O Co co N� + �• /�\ Q V �� r/ `7 a e.• J4iu�6 alb, x Hig '�1 it a o 7� �=i 1 ctct -4--j �=! 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Verbal Matters -7� (Section 13.3 of Township's 0�' °f Procedural By-Law No. 2017-165) Proud Heritage,Exciting Future Name: Robin Dunn, CAO Item Number/Name: 11d) Update on COVID-19 Actions. Meeting Date: Wednesday, October 27, 2021 Motion No.: C211027-14 Type of Meeting: �X Council ❑ Special Council ❑ Development Services Committee ❑ Accessibility Advisory Committee ❑ Heritage Committee ❑ Human Resources Committee Speaking Notes: COVID-19 Action Update - Council October 27, 2021 CAO Speaking Points • Mr. Mayor & Members of Council I'll provide a few verbal comments under our COVID-19 Actions Update • On Saturday, October 9, 2021 , the Province lifted capacity limits in select indoor and outdoor settings, where proof of vaccination is required • On Friday, October 22nd the Province provided additional direction, including a number of key transitional milestones; o as of Monday, October 25, 2021 the Province lifted capacity limits in the majority of settings where proof of vaccination is required, o and has targeted November 15, 2021 to lift capacity limits in the remaining high risk settings where proof of vaccination is required 11/4/21 Page 165 of 208 11 .d) Robin Dunn, CAO re: Update on COVID-19 Actions. Verbal Matters -7� (Section 13.3 of Township's 0�' °f Procedural By-Law No. 2017-165) Proud Heritage,Exciting Future • In accordance with the SMDHU & Provincial direction, Township facilities continue to remain open for customer service, with COVID-19 safety protocols in place including: ➢ Visitor/staff screening ➢ Use of face coverings ➢ Physical distancing ➢ Wiping down surfaces • For entry into the Oro-Medonte Community Arena, Proof of vaccination status is required for participants/parents/spectators • On today's Agenda, the Township's COVID-19 Vaccination Policy, endorsed by Council, is intended to meet our legislative requirements and continue to protect the health and safety of our work environment • As previously referenced; Members of the Senior Management Team and the Township's Emergency Control Group continue to receive regular briefing updates from representatives of the Simcoe Muskoka District Health Unit • The Township also continues to monitor updated direction from the Province, • Mr. Mayor & Members of Council, we will assess & advise accordingly Thank you 11/4/21 Page 166 of 208 April 1, 2022, to recover costs associated with the federal government's Greenhouse Gas Pollution Pricing Act, and to recover certain related account balances and other changes. Learn more. Have your say. Enbridge Gas Inc.(Enbridge Gas) has applied to the Ontario Energy Board for approval to increase its rates effective April 1, 2022,to recover the costs associated with meeting its obligations under the federal government's Greenhouse Gas Pollution Pricing Act. Enbridge Gas has also applied to recover from customers the balances in the related deferral and variance accounts as well as making changes to those accounts to recognize the change from the federal Output-Based Pricing System to the provincial Emissions Performance Standards. The Greenhouse Gas Pollution Pricing Act establishes a carbon pricing program under which a natural gas utility in Ontario,such as Enbridge Gas,is required to pay a carbon charge to the federal government for emissions from the natural gas that it delivers to its customers,and for excess emissions from the operation of Enbridge Gas's natural gas distribution system.The federal carbon charge came into effect on April 1, 2019,increased on April 1, 2020 and on April 1, 2021,and will increase again on April 1, 2022. Enbridge Gas Inc.says that if its application is approved as filed, it will have the following bill impacts: • A typical residential customer in the EGD rate zone(former customers of Enbridge Gas Distribution Inc.)will see a bill increase of$47.81 beginning April 1, 2022.This is composed of a $47.05 yearly bill increase arising from the 2022 carbon charges, plus a one-time charge of$0.76,to recover the balances in the related deferral and variance accounts. • A typical residential customer in the Union South rate zone(former customers of Union Gas Limited), will see a bill increase of$43.41 beginning April 1, 2022.This is composed of a $43.14 yearly bill increase from the 2022 carbon charges, plus a one-time charge of$0.27,to recover the balances in the related deferral and variance accounts. • A typical residential customer in the Union North rate zone(former customers of Union Gas Limited), will see a bill increase of$43.48 beginning April 1, 2022.This is composed of a $43.14 yearly bill increase from the 2022 carbon charges, plus a one-time charge of$0.34,to recover the balances in the related deferral and variance accounts. Other customers,including businesses, may be affected. THE ONTARIO ENERGY BOARD WILL HOLD A PUBLIC HEARING The Ontario Energy Board(OEB)will hold a public hearing to consider the application filed by Enbridge Gas. During the hearing,which could be an oral or written hearing,we will question Enbridge Gas on its application.We will also hear questions and arguments from individuals that have registered to participate(called intervenors)in the OEB's hearing. The OEB is an independent and impartial public agency.We make decisions that serve the public interest.Our goal is to promote a financially viable and efficient energy sector that provides you with reliable energy services at a reasonable cost. BE INFORMED AND HAVE YOUR SAY You have the right to information regarding this application and to be involved in the process. • You can review Enbridge Gas's application on the OEB's website now • You can file a letter with your comments,which will be considered during the hearing • You can become an intervenor.As an intervenor you can ask questions about Enbridge Gas's application and make arguments on whether the OEB should approve Enbridge Gas's request.Apply by November 5,2021 or the hearing will go ahead without you and you will not receive any further notice of the proceeding • At the end of the process,you can review the OEB's decision and its reasons on our website LEARN MORE Our file number for this case is EB-2021-0209.To learn more about this hearing,find instructions on how to file a letter with your comments or become an intervenor,or to access any document related to this case,please enter the file number EB-2021-0209 on the OEB website:www.oeb.ca/participate.You can also phone our Public Information Centre at 1-877-632-2727 with any questions. ORAL VS.WRITTEN HEARINGS There are two types of OEB hearings-oral and written. Enbridge Gas has applied for a written hearing.The OEB will determine at a later date whether to proceed by way of a written or oral hearing. If you think an oral hearing is needed, you can write to the OEB to explain why by November 5, 2021. PRIVACY If you write a letter of comment,your name and the content of your letter will be put on the public record and the OEB website. However,your personal telephone number,home address and email address will be removed.If you are a business,all your information will remain public. If you apply to become an intervenor,all information will be public. This rate hearing will be held under section 36 of the Ontario Energy Board Act, 1998,S.O. 1998,c.75 Schedule B. 14.b) Nottawasaga Valley Conservation Authority, minutes of August 27 an... p P�ASp��9�t Z Nottawasaga Valley Conservation Authority 07-21-BOD PION quo MINUTES August 27, 2021 9:00 a.m. - 12:00 p.m. Virtual Meeting Via WebEx Present: Councillor Gail Little, Vice-Chair Amaranth (Township) Councillor Mariane Mcleod, Chair Collingwood (Town) Councillor Margaret Mercer Melancthon (Township) Deputy Mayor Bob Meadows Adjala-Tosorontio (Township) (Arrived at 9:52am) Councillor Ralph Manketlow Mono (Town) (Arrived at 10:00am) Councillor Dane Nielsen Grey Highlands (Municipality) Councillor Andrea Matrosovs Blue Mountains (Town) Councillor Donna Jebb New Tecumseth (Town) Councillor Shirley Boxem Mulmur (Township) Councillor Rob Nicol Innisfil (Town) Councillor Cathy Keane Oro-Medonte (Township) Mayor Don Allen Springwater (Township) Councillor Gary Harvey Barrie (City) Deputy Mayor Michael Smith Essa (Township) Absent: Councillor George Watson Wasaga Beach (Town) Councillor Thom Paterson Clearview (Township) Councillor Raj Sandhu Bradford West Gwillimbury (Town) Councillor Walter Benotto Shelburne (Town) Staff: Doug Hevenor, Chief Administrative Officer; Chris Hibberd, Director Watershed Management Services; Byron Wesson, Director Conservation Services; Sheryl Flannagan, Director Corporate Services; Kerry Jenkins, Administrative Assistant/Recorder, Mark Hartley, Senior Engineer 1. CALL TO ORDER Chair McLeod called the meeting to order at 9:30am Page 168 of 208 14.b) Nottawasaga Valley Conservation Authority, minutes of August 27 an... 2. LAND ACKNOWLEDGEMENT The Nottawasaga Valley Conservation Authority Board acknowledges that we are situated on the traditional land of the Anishinaabeg. The Anishinaabeg include the Odawa, Salteaux, Anishinaabeg, Mississauga and Algonquin who spoke several languages including Anishinaabemowin and Potawatomi. We are dedicated to honouring Indigenous history and culture and committed to moving forward in the spirit of reconciliation and respect with all First Nation, Metis and Inuit people. 3. DECLARATION OF PECUNIARY AND CONFLICT OF INTEREST There were no Pecuniary and conflict of interest. 4. MOTION TO ADOPT AGENDA RES: 47-21 Moved by: Mayor Don Allen Seconded by: Cllr. Shirley Boxem RESOLVED THAT: the agenda for the Board of Directors Meeting #07-21- BOD dated August 27, 2021 be approved. Carried; 5. ANNOUNCEMENTS Chair gave acknowledgements for NVCA service were sent out to Shannon Stephens (15 years), Michael Bacon (5 years) and Ryan Post (15 years). Chair did farewell to the NVCA summer students, thanking them for all their hard work, dedication and help. Wishing them well and hoping to see them back. 6. DEPUTATIONS There were no deputations for this meeting. 7. PRESENTATIONS There were no presentations for this meeting. 8. HEARINGS There were no hearings for this meeting. 9. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Board Members were requested to identify items from the Consent List that they wish to have considered for separate discussion. 10. ADOPTION OF CONSENT LIST AND IDENTIFICATION OF ITEMS REQUIRING SEPARATE DISCUSSION RES: 48-21 Page 169 of 208 14.b) Nottawasaga Valley Conservation Authority, minutes of August 27 an... Moved by: Cllr. Gary Harvey Seconded by: Cllr. Donna Jebb RESOLVED THAT: agenda item number(s), C (ii) and C (iv) was identified as requiring separate discussion, be referred for discussion under Agenda Item #9; and FURTHER THAT: all Consent List Agenda Items not referred for separate discussion be adopted as submitted to the board and staff be authorized to take all necessary action required to give effect to same; and FURTHER THAT: any items in the consent list not referred for separate discussion, and for which conflict has been declared, are deemed not to have been voted on or discussed by the individual making the declaration. Carried; 11. CONSENT LIST a. Adoption of Minutes i. Approved by Consent. RESOLVED THAT: the minutes of the Board of Directors Meeting #06-21- BOD dated June 25, 2021 be approved. Carried; ii. Approved by Consent. RESOLVED THAT: the minutes of the Agricultural Advisory Committee 01- 21-AAC dated June 23, 2021 be approved. Carried; b. Correspondence Correspondence dated June 25, 2021 provided by Mark Early, Chief Administrative Officer, Town of Mono regarding ERO 019-2986 Regulatory Proposals (Phase 1) under the Conservation Authorities Act. C. Staff Reports i. Staff Report No. 24-07-21-BOD from Mark Hartley, Senior Engineer regarding LID Stormwater Management Planning and Design Guide and Erosion and Sediment Control Guide for Urban Construction. Approved by Consent. RESOLVED THAT: the Board of Directors receive staff report No. 24-07-21- BOD and approve the use of the Low Impact Development Stormwater Management Planning and Design Guide and the Erosion and Sediment Control Guide for Urban Construction as technical references. Carried; ii. Staff Report No. 25-07-21-BOD from Sheryl Flannagan, Director Corporate Services regarding NVCA Asset Management Plan. Moved by: Mayor Don Allen Seconded by: Cllr. Cathy Keane Page 170 of 208 14.b) Nottawasaga Valley Conservation Authority, minutes of August 27 an... RES: 49-21 - Amended Moved by: Mayor Don Allen Seconded by: Cllr. Cathy Keane RESOLVED THAT: the updated 2021 NVCA Asset Management Plan be received. Recorded Vote: Yay: Deputy Mayor Bob Meadows, Cllr. Ralph Manktelow, Cllr. Donna Jebb, Cllr. Cathy Keane, Mayor Don Allen. Nay: Cllr. Gail Little, Cllr. Gary Harvey, Cllr. Andrea Matrosovs, Cllr. Mariane McLeod, Deputy Mayor Michael Smith, Cllr. Dane Nielsen, Cllr. Rob Nicol, Cllr. Margaret Mercer, Cllr. Shirley Boxem. Defeated; RES: 50-21 - Original Moved by: Cllr. Dane Nielsen Seconded by: Cllr. Shirley Boxem RESOLVED THAT: the updated 2021 NVCA Asset Management Plan be approved. Recorded Vote: Yay: Cllr. Gail Little, Cllr. Gary Harvey, Cllr. Andrea Matrosovs, Cllr. Mariane McLeod, Deputy Mayor Michael Smith, Cllr. Dane Nielsen, Cllr. Rob Nicol, Cllr. Margaret Mercer, Cllr. Ralph Manktelow, Cllr. Shirley Boxem. Nay: Mayor Don Allen, Cllr. Cathy Keane, Cllr. Donna Jebb, Deputy Mayor Bob Meadows. Carried; iii. Staff Report No. 26-07-21-BOD from Sheryl Flannagan, Director Corporate Services regarding 2021 Second Quarter Budget Report. Approved by Consent. RESOLVED THAT: the Board of Directors receive Staff Report No. 26-07-21- BOD regarding the 2021 second quarter financials; and FURTHER THAT: staff continue to monitor budget activities. Carried; iv Staff Report No. 27-07-21-BOD from Sheryl Flannagan, Director Corporate Services regarding 2022 Preliminary Budget Guidelines. RES: 51-21 Moved by: Cllr. Rob Nicol Seconded by: Cllr. Andrea Matrosovs Page 171 of 208 14.b) Nottawasaga Valley Conservation Authority, minutes of August 27 an... RESOLVED THAT: Staff Report No. 27-07-21-BOD regarding guidelines for the development of the 2022 NVCA draft budget be approved; and FURTHER THAT: staff be directed to prepare a draft 2022 budget for consideration by the Board of Directors. Carried; V. Staff Report No. 28-07-21-BOD from Mark Hartley, Senior Engineer and Maria Leung, Communications Coordinator regarding Pretty River Dyke Maintenance - Project Update Approved by Consent. RESOLVED THAT: the Board of Directors receive Staff Report No. 28-07-21- BOD for information. Carried; Vi. Staff Report No. 29-07-211-BOD from Maria Leung, Communications Coordinator regarding Communications Report - June 12, 2021 - August 13, 2021. Approved by Consent. RESOLVED THAT: Staff Report No. 29-07-21-BOD regarding NVCA Communications - June 12, 2021 - August 13, 2021, be received. Carried; 12. OTHER BUSINESS Thanking Deputy Mayor Bob Meadows for all his help and support as this was his final meeting. Deputy Mayor Bob Meadows suggested, if possible, to have an Indigenous member take his place. CAO Henevor provided an update regarding Covid-19 stating the NVCA staff will continuing working remotely until December 2021 with continuing their 50/50 split cohorted weeks in the office as well. A vaccine policy will be brought forward for board approval in upcoming September meeting. CAO Hevenor provided an update on the regulations. Expect to be released by end of August, mentions staff has done forensic audit on 2021 budget on core and non-core items to assist with the MOU discussions after the regulations have been released. 13. IN-CAMERA Page 172 of 208 14.b) Nottawasaga Valley Conservation Authority, minutes of August 27 an... It was determined that going In-Camera was not required as no discussion was requested on the enclosed staff report 14. OUT OF IN-CAMERA RES: 52-21 Moved by: Deputy Mayor Michael Smith Seconded by: Cllr. Dane Nielsen RESOLVED THAT: Staff Report No. 30-07-21-BOD providing a summary of the Springwater Levy Appeal be received for information. Carried; 15. ADJOURN RES: 53-21 Moved by: Andrea Matrosovs Seconded by: Cllr. Donna Jebb RESOLVED THAT: this meeting adjourn at 11:03am, to meet again on September 24, 2021 or at the call of the Chair Carried; Page 173 of 208 14.b) Nottawasaga Valley Conservation Authority, minutes of August 27 an... p P�ASp��9�t Z Nottawasaga Valley Conservation Authority 08-21-BOD PION quo MINUTES September 24, 2021 9:00 a.m. - 12:00 p.m. Virtual Meeting Via WebEx Present: Councillor Gail Little, Vice-Chair Amaranth (Township) Councillor Mariane Mcleod, Chair Collingwood (Town) Councillor Margaret Mercer Melancthon (Township) Mayor Floyd Pinto Adjala-Tosorontio (Township) Councillor Dane Nielsen Grey Highlands (Municipality) Councillor Andrea Matrosovs Blue Mountains (Town) Councillor Donna Jebb New Tecumseth (Town) Councillor Shirley Boxem Mulmur (Township) Councillor Rob Nicol Innisfil (Town) Councillor Cathy Keane Oro-Medonte (Township) Mayor Don Allen Springwater (Township) Deputy Mayor Michael Smith Essa (Township) Councillor Walter Benotto Shelburne (Town) (Arrived at 9:53am) Councillor Thom Paterson Clearview (Township) Councillor Raj Sandhu Bradford West Gwillimbury (Town) Councillor George Watson Wasaga Beach (Town) (Arrived at 9:40am) Absent: Councillor Ralph Manketlow Mono (Town) Councillor Gary Harvey Barrie (City) Staff: Doug Hevenor, Chief Administrative Officer; Chris Hibberd, Director Watershed Management Services; Byron Wesson, Director Conservation Services; Sheryl Flannagan, Director Corporate Services; Kerry Jenkins, Administrative Assistant/Recorder, Emma Perry, Planning Ecologist. 1. CALL TO ORDER Chair McLeod called the meeting to order at 9:01am Page 174 of 208 14.b) Nottawasaga Valley Conservation Authority, minutes of August 27 an... 2. LAND ACKNOWLEDGEMENT The Nottawasaga Valley Conservation Authority Board acknowledges that we are situated on the traditional land of the Anishinaabeg. The Anishinaabeg include the Odawa, Salteaux, Anishinaabeg, Mississauga and Algonquin who spoke several languages including Anishinaabemowin and Potawatomi. We are dedicated to honouring Indigenous history and culture and committed to moving forward in the spirit of reconciliation and respect with all First Nation, Metis and Inuit people. 3. DECLARATION OF PECUNIARY AND CONFLICT OF INTEREST There were no Pecuniary and conflict of interest. 4. MOTION TO ADOPT AGENDA RES: 54-21 Moved by: Cllr. Dane Nielsen Seconded by: Mayor Don Allen RESOLVED THAT: the agenda for the Board of Directors Meeting #08-21- BOD dated September 24, 2021 be approved. Carried; 5. ANNOUNCEMENTS Chair McLeod introduced newly appointed Board member Mayor Floyd Pinto, Township of Adjala-Tosorontio. 6. PRESENTATIONS Chris Hibberd, Director Watershed Management Services, conducted a presentation on Net Gains. *The resolution for this presentation is included in Staff Report No. 32-08- 21-BOD.* 7. HEARINGS There were no hearings for this meeting. S. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Board Members were requested to identify items from the Consent List that they wish to have considered for separate discussion. 9. ADOPTION OF CONSENT LIST AND IDENTIFICATION OF ITEMS REQUIRING SEPARATE DISCUSSION RES: 55-21 Moved by: Deputy Mayor Michael Smith Seconded by: Cllr. Shirley Boxem Page 175 of 208 14.b) Nottawasaga Valley Conservation Authority, minutes of August 27 an... RESOLVED THAT: agenda item number(s), C (i) and C (iv) was identified as requiring separate discussion, be referred for discussion under Agenda Item #9; and FURTHER THAT: all Consent List Agenda Items not referred for separate discussion be adopted as submitted to the board and staff be authorized to take all necessary action required to give effect to same; and FURTHER THAT: any items in the consent list not referred for separate discussion, and for which conflict has been declared, are deemed not to have been voted on or discussed by the individual making the declaration. Carried; 10. CONSENT LIST a. Adoption of Minutes i. Approved by Consent. RESOLVED THAT: the minutes of the Board of Directors Meeting #07-21- BOD dated August 27, 2021 be approved. Carried; b. Correspondence There was no correspondence for this meeting. C. Staff Reports i. Staff Report No. 31-08-21-BOD from Byron Wesson, Director Conservation Services regarding the NVCA property use update. RES: 56-21 Moved By: Cllr. Dane Nielsen Seconded By: Cllr. Cathy Keane RESOLVED THAT: the Board of Directors receive Staff Report No. 31-08-21- BOD regarding NVCA owned property legally described as Part Lot 7 Concession 6 Town of New Tecumseth. Carried; ii. Staff Report No. 32-08-21-BOD from Chris Hibberd, Director Watershed Management Services regarding the draft net gains guideline. Approved by Consent. RESOLVED THAT: The Board of Directors receive Staff Report No. 32-0821- BOD and approve the September 2021 Net Gains Guidelines. Carried; iii. Staff Report No. 33-08-21-BOD from Sheryl Flannagan, Director Corporate Services regarding the NVCA Covid-19 Vaccination Policy. Page 176 of 208 14.b) Nottawasaga Valley Conservation Authority, minutes of August 27 an... Approved by Consent. RESOLVED THAT: The draft COVID-19 Vaccination Policy be approved and implemented. Carried; iv Staff Report No. 34-08-21-BOD from Sheryl Flannagan, Director Corporate Services regarding the 2022 Draft Budget. RES: 57-21 Moved By: Cllr. Thom Paterson Seconded By: Cllr. Andrea Matrosovs RESOLVED THAT: Staff Report No. 34-08-21-BOD regarding the NVCA's 2022 Draft Budget be approved; and FURTHER THAT: the Board of Directors receive the 2022 draft budget for consideration; and FURTHER THAT: staff be directed to distribute the 2022 Draft Budget booklet to municipalities for the 30 day review period. Carried; V. Staff Report No.35-08-21-BOD from Maria Leung, Communications Coordinator regarding Communications Report - August 14, 2021 - September 10, 2021. Approved by Consent. RESOLVED THAT: Staff Report No. 35-08-21-BOD regarding NVCA Communications - August 14, 2021 - September 10, 2021, be received. Carried; 11. OTHER BUSINESS CAO Hevenor - Recognized Simcoe County as it was selected as the Forest Capital of Canada for the second time in its history. Councillor Cathy Keane also noted that they received Deputation of Peace City. Councillor Margaret Mercer - Question about flooding. Noted she received some email notifications about the significant amount of rain in the areas. Asked if there have been any areas within the CA that have experienced problems with flooding in the last week or so. CAO Hevenor responded that NVCA had records of millimeters of rain in the watershed. There were only two river systems in the entire watershed that were showing above bank and reaching bank levels which were the Mad River and the Pretty River. Mayor Floyd Pinto also thanked NVCA staff with their response to the flooding concern. It was very prompt and very well handled. The residents that called him were actually very happy that the response was so good. Page 177 of 208 14.b) Nottawasaga Valley Conservation Authority, minutes of August 27 an... Councillor Margaret Mercer - Question regarding fish ladders and the opening of the dam, it's a tourist thing and I think it's very interesting for people to see. This is peak season for that, is it not? Director, Conservation Services, Byron Wesson responded that the fish ladders are typically the responsibility of the Ministry of Natural Resources and Forestry. Councillor Andrea Matrosovs clarified that the Thornbury ladder is actually in the Grey Sauble Conservation Authority. Chair Mariane McLeod - Question regarding the difficultly we've been having through WebEx, when does our contract with WebEx end so we can use zoom instead? Director, Corporate Services, Sheryl Flannagan responded with our current contract doesn't end until March next year. Looking into Zoom or MS Teams. The biggest stumbling block is to make sure we can stream to YouTube though MS Teams. We are running some tests now and if it works we would like to use that. We will have a new platform as soon as possible. 12. ADJOURN RES: 58-21 Moved by: Cllr. Donna Jebb Seconded by: Mayor Floyd Pinto RESOLVED THAT: this meeting adjourn at 10:02am, to meet again on October 22, 2021 or at the call of the Chair Carried; Page 178 of 208 14.c) Lake Simcoe Region Conservation Authority, minutes of July 23, 202... Board of Directors' Meeting Board of Directors' Meeting No. BOD-08-21 Friday, July 23, 2021 Held virtually via Zoom Meeting Minutes LSRCA Board Members Present Regional Chairman W. Emmerson (Chair), Councillor K. Aylwin, Mayor D. Barton, Mayor B. Drew, Councillor A. Eek, Councillor K. Ferdinands, Councillor W. Gaertner, Councillor R. Greenlaw, Mayor V. Hackson, Councillor S. Harrison-McIntyre, Councillor C. Pettingill, Councillor C. Riepma, Regional Councillor T. Vegh LSRCA Board Members Absent Councillor P. Ferragine (Vice Chair), Deputy Mayor J. Gough, Mayor M. Quirk, Councillor A. Waters, Councillor E. Yeo LSRCA Staff Present S. Auger, R. Baldwin, T. Barnett, M. Bessey, K. Christensen, M. Critch, P. Davies, J. Doyley, N. Hamley, S. Jagminas, B. Kemp, B. Longstaff, G. MacMillan, G. Peat, C. Sharp, C. Taylor, B. Thompson, K. Toffan, F. Tonto, K. Yemm, K. Zeppieri I. Land Acknowledgement II. Declarations of Pecuniary Interest or Conflict of Interest None noted for the meeting. III, Approval of Agenda Moved by: K. Aylwin Seconded by: T. Vegh BOD-111-21 Resolved That the content of the Agenda for the July 23, 2021 meeting of the Board of Directors be approved as presented. Carried IV.Adoption of Minutes a) Board of Directors' Meeting Moved by: V. Hackson Seconded by: W. Gaertner Page 179 of 208 14.c) Lake Simcoe Region Consegoptd ont Digthgs�tlleetins �� y22r3, 202... Friday, February 26, 2021 Meeting Minutes Page 2 BOD-112-21 Resolved That the minutes of the Board of Directors' Meeting, No. BOD- 07-21, held on Friday, June 25, 2021 be approved as circulated. Carried V. Announcements a) CAO Rob Baldwin advised that a meeting was held on July 21st at Scanlon Creek Conservation Area with the Hon. David Piccini, Ministry of Environment, Conservation and Parks. The meeting was arranged and attended by Parliamentary Assistant and Barrie-Innisfil MPP Andrea Khanjin. In attendance from the Authority were Rob Baldwin, Nicole Hamley, Ben Longstaff and Kristen Yemm. He advised that they walked the trails together while discussing salt management, our innovative stormwater work and low impact development, an overview of our education program, as well as the importance of passive recreation and the need for it to be incorporated in the changes to the Conservation Authorities Act. Staff very much appreciated this opportunity to showcase some of the Authority's work. b) CAO Baldwin advised that discussions with staff regarding return to the physical offices in the Fall have begun, and more information will be provided to the Board as plans evolve. c) CAO Baldwin advised of an upcoming meeting regarding the Georgina Island Fixed Link Project, a planned causeway and bridge to connect the island with mainland Georgina, noting that he appreciates the opportunity to discuss this project in the early planning stages. As more information becomes available, it will be brought back to the Board. d) Chair Emmerson offered best wishes to the City of Barrie residents after their recent tornado damage. City of Barrie Councillors Aylwin and Riepma updated on the situation, noting that thankfully all injured citizens have been released from hospital. They also praised the entire community for rallying together to support one another. VI. Presentations a) Second Quarter 2021 Financial Report and Year-End Forecast General Manager, Corporate and Financial Services/CFO, Mark Critch, provided a presentation on the Authority's Second Quarter 2021 Financial Report and Year-End Forecast. He reviewed the Executive Summary, noting that Authority business operations are recovering from some impacts seen in 2020 due to COVID-19. The Authority's 14 Annual Operating Priorities for 2021 are progressing as expected, with one exception due to Federal funding. He noted the financial condition of the Authority is strong, a surplus is forecast for 2021, and staff will monitor the use of reserves and deferred revenue for year end. GM Critch updated on business operations, noting staff continue working from home with anticipated return to the office in the Fall. Some additional costs will be incurred related to Page 180 of 208 14.c) Lake Simcoe Region Consegoptd ont D,gthtgs�t lleetin s �� y22r3, 202... Friday, February 26, 2021 Meeting Minutes Page 3 cleaning, supplies and equipment, as well as renovations to the Mabel Davis offices in preparation for staff's return. He went on to note that overall, revenue and expenditures are in line with mid-year expectations. Some Provincial and Federal funding is below year-to-date expectations mainly related to timing of project work. Revenue generation is trendingjust above year-to-date expectations due to higher volume of applications in Planning & Regulations, and tree planting and education programs have gone ahead as planned during the first two quarters. GM Critch noted a few factors contributing to the surplus include variances due to staff turnover and recruitment for open positions, variances in operational spending which will be offset with some additional spending in the third and fourth quarters for return to office, as well as asset management. Other contributors are timing variances on capital work at Authority properties, with expenditures expected in second half of 2021. Looking forward, GM Critch noted that the forecast at the second quarter is used to identify key trends and to monitor the remainder of the year. The forecast will help inform the development of the 2022 Budget and will ensure the adequacy of reserves in the short term. Staff will continue to monitor the impacts of Bill 229/108 and implement changes as needed. To view this presentation, please click this link: 2nd Quarter 2021 Financial Update For more information on the Authority's Second Quarter 2021 Financial Report, please contact Mark Critch at 905-895-1281, ext. 297 or m.critch@lsrca.on.ca. Moved by: B. Drew Seconded by: C. Riepma BOD-113-21 Resolved That the presentation by General Manager, Corporate and Financial Services/CFO, Mark Critch, regarding the Authority's Second Quarter 2021 Financial Report and Year-End Forecast be received for information. Carried Staff Report No. 37-21-BOD regarding the Authority's Second Quarter 2021 Financial Report and Forecast was included in the agenda. Moved by: B. Drew Seconded by: C. Riepma BOD-114-21 Resolved That Staff Report No. 37-21-BOD regarding the Second Quarter Financial Report and Year-End Forecast for the period ending June 30, 2021 be received for information. Carried Page 181 of 208 14.c) Lake Simcoe Region Consegoptd ont D,gthtgsbt lleMin s �l� y2?�3, 202... Friday, February 26, 2021 Meeting Minutes Page 4 b) Program Update: Implementation of Climate Change Adaptation and Mitigation Strategies General Manager, Integrated Watershed Management, Ben Longstaff, advised that the Authority's Climate Change Program is gaining strength due in large part to the completion of the Climate Change Mitigation and Adaptation Strategies, as well as having a dedicated climate change specialist on staff. He was pleased to introduce the Authority's Climate Change Specialist, Fabio Tonto, to provide an update on these initiatives. Mr. Tonto advised that climate change projections for 2080 are for temperatures to rise 6.8 degrees Celsius, which will translate to several additional days above 30 degrees Celsius. In addition, rain events are expected to be more frequent, more intense, and longer in duration. In response, the Authority has completed climate change mitigation and adaptation strategies, which have several recommendations. There are eight themes and in total 46 actions in the implementation plan, a few of which were highlighted during the meeting: - Raising Awareness and Engaging the Watershed: Led by the Authority's Education team, five free themed guided hikes on three Authority properties are scheduled for Fall 2021. For more information on these hikes or to register, please click this link: https://www.Isrca.on.ca/Pages/Climate-Change-Hikes.aspx. - Exploring the Potential of Carbon Sequestration within Grassland Habitats: Efforts include wetland restoration projects to support the idea of net zero communities and no new carbon being released into the atmosphere. - Supporting Municipal Readiness: Authority staff participate in regional and municipal working groups and collaborate with municipal staff to gain a better understanding of the challenges of climate change among our municipal partners. Authority staff hosted a webinar series to connect practitioners from the municipalities and to inform and share information. Four interactive webinars were held in May and June with over 150 attendees. The feedback was very positive, and lots was learned about increasing efficiency by collaborating and sharing information, plans and actions. Authority staff continue to look for ways to move climate change initiatives forward and assist in further collaboration with municipal partners. To view this presentation, please click this link: Climate Change Program Update. For additional information, please visit the Authority's Climate Change webpage: https://www.Isrca.on.ca/watershed-health/climate-change or contact Fabio Tonto at 905-895-1281, ext. 239 or f.tonto@lsrca.on.ca. Moved by: A. Eek Seconded by: R. Greenlaw Page 182 of 208 14.c) Lake Simcoe Region Consegoptd ont D,gthtgsbt llee�in s �l� y2?�3, 202... Friday, February 26, 2021 Meeting Minutes Page 5 BOD-115-21 Resolved That the presentation by Climate Change Specialist, Fabio Tonto, regarding the Authority's Climate Change Initiatives be received for information. Carried Staff Report No. 38-21-BOD regarding an update on the Authority's Climate Change Initiatives was included in the agenda. Moved by: A. Eek Seconded by: R. Greenlaw BOD-116-21 Resolved That Staff Report No. 38-21-BOD regarding the Authority's initial work to implement the Climate Change Adaptation and Mitigation Strategies be received for information. Carried VII,Hearings There were no hearings at this meeting. VIII. Deputations There were no deputations at this meeting. IX. Determination of Items Requiring Separate Discussion Item No. 4 was identified under items requiring separate discussion. X. Adoption of Items not Requiring Separate Discussion Items No. 1, 2, and 3 were identified under items not requiring separate discussion. Moved by: K. Ferdinands Seconded by: D. Barton BOD-117-21 Resolved That the following recommendations respecting the matters listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the Board, and staff be authorized to take all necessary action required to give effect to same. Carried 1. Correspondence BOD-118-21 Resolved That no Correspondence items be received. Carried Page 183 of 208 14.c) Lake Simcoe Region Consegoptd ont D,gthtgsbt lleMin s �l� y2?�3, 202... Friday, February 26, 2021 Meeting Minutes Page 6 2. Monitoring Report— Planning and Development Applications for the Period January 1 through June 30, 2021 BOD-119-21 Resolved That Staff Report No. 39-21-BOD regarding monitoring of planning and development applications for the period January 1 through June 30, 2021 be received for information. Carried 3. Lake Simcoe Region Conservation Authority Offsetting Policies Housekeeping Updates BOD-120-21 Resolved That Staff Report No. 40-21-BOD regarding the Housekeeping Updates to the Lake Simcoe Region Conservation Authority Offsetting Policies be received; and Further that the updated Lake Simcoe Region Conservation Authority Ecological Offsetting Policy, as attached, be approved; and Further that the updated Lake Simcoe Region Conservation Authority Phosphorus Offsetting Policy, as attached, be approved; and Further that the updated Lake Simcoe Region Conservation Authority Water Balance Recharge Policy, as attached, be approved. Carried XI, Consideration of Items Requiring Separate Discussion 4. Project Update: Tamarac Park- Stormwater Management Pond Retrofit In response to Councillor Gaertner's question regarding whether the consultant should have known about the unforeseen conditions on this project, CAO Baldwin noted that investigations were done but the project did not go as planned due to water pressure being greater than anticipated, but the end result will be a better stormwater pond than previously on site. He went on to note that ground water is one of the biggest challenges, and sometimes conditions turn out to be worse than originally thought. Councillor Gaertner asked if the expected phosphorus reduction in this pilot project was achieved. CAO Baldwin advised that monitoring efforts at this site will be ongoing, and this is one of many pilot projects that will evaluate what can be achieved with these types of retrofit projects. He also noted that a dry pond was added to this project to increase the overall storage and performance of the facility. Moved by: W. Gaertner Seconded by: S. Harrison-McIntyre BOD-121-21 Resolved That Staff Report No. 41-21-BOD regarding the Lake Simcoe Region Conservation Authority's efforts with the York Region Phosphorus Removal Page 184 of 208 14.c) Lake Simcoe Region Consegoptd ont D,gthtgs�t lleetin s �� y22r3, 202... Friday, February 26, 2021 Meeting Minutes Page 7 Demonstration Project Partnership: Tamarac Park - Stormwater Management Pond Retrofit be received; and Further that the Board of Directors authorize the Purchase Order increase to $1,621,087, to ensure compliance with the Authority's Purchasing Policy and associated signing authority provisions. Carried XII.Closed Session The Board moved to Closed Session to deal with confidential matters. Moved by: T. Vegh Seconded by: V. Hackson BOD-122-21 Resolved That the Board move to Closed Session to deal with confidential matters; and Further that the Chief Administrative Officer, members of the Executive Leadership Team, the Event and Marketing Specialist and the Coordinator BOD/CAO remain in the meeting for the discussion on Item a); and Further that the Chief Administrative Officer, members of the Executive Leadership Team, and the Coordinator BOD/CAO remain in the meeting for the discussion on Items b) and c). Carried The Board rose from Closed Session and reported findings. Moved by: B. Drew Seconded by: W. Gaertner BOD-123-21 Resolved That the Board rise from Closed Session and report findings. Carried a) 2021 Conservation Awards Recipients Moved by: D. Barton Seconded by: C. Pettingill BOD-124-21 Resolved That Confidential Staff Report No. 42-21-BOD regarding the 2021 Conservation Awards recipients be approved. Carried Page 185 of 208 14.c) Lake Simcoe Region Consegoptd ont D,gthtgs�t lleetin s �� y22r3, 202... Friday, February 26, 2021 Meeting Minutes Page 8 b) Confidential Legal Matter Moved by: D. Barton Seconded by: C. Pettingill BOD-125-21 Resolved That Confidential Staff Report No. 43-21-BOD regarding a confidential legal matter be received for information. Carried c) Confidential Legal Matter Moved by: D. Barton Seconded by: C. Pettingill BOD-126-21 Resolved That Confidential Staff Report No. 44-21-BOD regarding a confidential legal matter be received for information. Carried XIII, Other Business XIV. Adjournment Moved by: T. Vegh Seconded by: C. Riepma BOD-127-21 Resolved That the meeting be adjourned at 10:24 p.m.Carried Regional Chairman Wayne Emmerson Rob Baldwin Chair Chief Administrative Officer Page 186 of 208 17.a) 2021-113, A By-law to Authorize the Execution of An Encroachment A... The Corporation of the Township of Oro-Medonte By-law No. 2021-113 A By-law to Authorize the Execution of An Encroachment Agreement Between The Corporation of the Township of Oro-Medonte and Allan Malcolm Ball and Bonna-Lynn Marie Ball Whereas Council of the Township of Oro-Medonte did on the 19t" day of May 1999, enact By-law No. 99-50, Being a By-law to provide a policy for encroachments on road allowances and municipally owned property; And Whereas the Township, pursuant to By-law No. 99-50, has granted permission to maintain the said Encroachment(s) upon the condition of entering into an Encroachment and License Agreement; And Whereas the Municipal Act, 2001,S.O. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; And Whereas the Council of The Corporation of the Township of Oro-Medonte deems it desirable to enter into an Encroachment and License Agreement with Allan Malcolm Ball and Bonna-Lynn Marie Ball; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the Mayor and Clerk be authorized to execute the Agreement attached hereto as Schedule "A" and forming part of this By-Law. 2. This by-law shall take effect on the final passing thereof. By-law read a First, Second and Third time, and Passed this 27t" day of October, 2021. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes 46k,4;_ Clerk, Yvonne Aubichon Page 187 of 208 17.a) 2021-113, A By-law to Authorize the Execution of An Encroachment A... Encroachment and License Agreement made this 27th day of October, 2021 Between: The Corporation of The Township Of Oro-Medonte (the "Township") Of The First Part -and - Allan Malcolm Ball Bonna-Lynn Marie Ball (the"Licensee's") Of The Second Part Whereas the Licensee's are the owner of certain lands and premises situated in the Township of Oro-Medonte, which lands are more particularly described in Schedule"A" attached hereto (the "Licensee's Lands). And Whereas the Township is the owner of the Road Allowance identified as (PIN 58521-0012 (LT)) (the "Township's Lands"); And Whereas the Owner's(s) shall install and maintain encroachments on the Township's Lands to the extent described in Schedule "B" attached hereto (hereinafter collectively referred to as "the Encroach ment(s)"); And Whereas the Township, pursuant to By-law No. 99-50, being a By-law to Provide Policy for Encroachments on Road Allowances and Municipally Owned Property, has granted to the Owner's permission to install and maintain the said Encroachment(s) upon the condition that the Owner's enters into this Agreement, which the Owner's has agreed to do; Now Therefore This Agreement Witnesses that in consideration of the premises, and of the covenants and agreements hereinafter set forth and other good and valuable consideration, the receipt of whereof is hereby acknowledged, the parties agrees as follows: 1. NON-EXCLUSIVE LICENSE The Township hereby permits and consents to the Licensee's installation and maintenance of three (3) hydro poles and anchors on the Township's Lands as depicted in Schedule B hereto for the purpose of connecting electrical power to their dwelling located on the Licensee's Lands identified as PIN 58521-0034 (LT). This license is non-exclusive. 2. TERM This license is granted for a twenty-one year minus one day term subject to the termination provisions setout herein. 3. FEE The Licensee's shall pay to the Township an annual application fee as stipulated in the Township's current Fees and Charges Bylaw for Encroachment Agreements. The annual fee will be payable no later than the 1 sc day of May in Page 188 of 208 17.a) 2021-113, A By-law to Authorize the Execution of An Encroachment A... each year, and may be added to the tax roll for the Licensee's Lands, if required, by the Township. 4. INDEMNIFICATION The Licensee's covenants and agrees with the Township that the Licensee's will indemnify and save harmless the Township, its officers,servants, officials and agents from any claim or demand, loss, cost, charge or expense which the Township may incur or be liable for in consequence of the permission hereinbefore granted and/or the exercise by the Licensee's of such permission and/or the presence of the encroachment(s)or in any matter related thereto. The Licensee's further releases and forever discharges the Township, its officers, servants,officials and agents from any claim,demand, loss, cost, charge or expense which may arise as a result of the Township performing any municipal work in or upon the Township's Lands which may damage or interfere with the encroachment(s). 5. OBLIGATION TO MAINTAIN The License shall be responsible, at its own expense for the installation and maintenance of the said encroachment(s) in a good and proper state of repair. Whereupon the Licensee's determines that maintenance or repair is required the Licensee's agrees and acknowledges that it is required to satisfy all conditions thereof. 6. PUBLIC LIABILITY INSURANCE The Owner shall obtain and maintain public liability (personal injury and property damage) insurance covering the maintenance of the Encroachment(s) in the amount of at least Two Million Dollars ($2,000,000.00), naming the Township of Oro-Medonte as additional insured. The Owner will provide evidence of such insurance annually, to the Township no later than the 1st day of May in each year, naming the Township as an additional insured. 7. EMERGENCY Should the Licensee's fail or neglect in maintaining the encroachment(s) in a good and safe state of repair or the encroachment(s)presents an emergency situation, the Township may undertake such work as is necessary to rectify the situation and the cost of such work shall be at the sole expense of and constitute a debt of the Licensee's to the Township which may be added to the tax roll of the Licensee's Lands. 8. OTHER UTILITIES The Licensee's acknowledges that the location and presence of the encroachment(s)shall be subordinate to the construction of any and all other utility work over in or upon the Township's Lands, as may be required from time to time. The Licensee's shall not be entitled to any damages or compensation as a result of any relocation, disruption or destruction of the encroachment(s) by any authorized Utility provider. 9. EXPENSES TO BE PAID BY THE LICENSEE'S Every provision of this Agreement by which the Licensee's is obligated in any way shall be deemed to include the words "at the expense of the Licensee's" unless the context otherwise requires. The Licensee's shall pay such reasonable fees as may be invoiced to the Township by its Solicitor, its Planner, and its Municipal Engineer in connection with all work to be performed as a result of the provisions of this Agreement. All expenses for which demand for payment has been made by the Township, shall bear interest at the rate of 12% per annum commencing 30 days after demand is made. In the event that the Township finds it is necessary to engage the services of an engineer or technical personnel not permanently employed by the Township to Page 189 of 208 17.a) 2021-113, A By-law to Authorize the Execution of An Encroachment A... review the encroachment(s)of the Licensee's and/or carry out on-site inspections of the work performed, the Township will advise the Licensee's accordingly of this need, and the costs of such outside engineers so engaged shall be the responsibility of the Licensee's. The Township may require a deposit for this purpose. 10.INTEREST IN LAND The Licensee's agrees that this Agreement creates a limited interest in the Township's Lands that is subject to the termination rights of the Township. The Licensee's hereby consents and authorizes the registration of notice of this agreement on title to the Licensee's Lands and consents that preparation and registration of same shall be borne by the Licensee's. 11.SERVICE All notices, consents, approvals or other communications permitted or required to be given under this Agreement(collectively "Notices")shall be in writing, shall not be unreasonably withheld or delayed unless otherwise specifically provided for in this Agreement, and shall be: personally delivered; sent by prepaid registered mail (except during a postal disruption or threatened postal disruption), or; sent by facsimile, in each case to the applicable address set out below: (i) in the case of the Township: 148 Line 7 South, Oro-Medonte, ON LOL 2EO Attention: Clerk (ii) in the case of the Licensee's: 2404 Dunns Line, Coldwater, ON LOK 1 EO; or To the Address set out on the then current Assessment Roll for the Licensee's Lands (b) Any Notice shall be deemed to have been validly and effectively given and received: if personally delivered,on the date of delivery; if sent by prepaid registered mail,on the third (3rd) business day next following the date of mailing, provided, however,that during any postal disruption or threatened postal disruption,delivery shall be in person; and if sent by facsimile,on the business day next following the day on which it was sent. (c) Either party under this Agreement may from time to time by Notice to the other party change its address for service under this Agreement. 12.TERMINATION This Agreement may be terminated by the Township as follows: (a) Discretionary - upon twelve (12) months' notice in writing by the Township that the Township requires use of the Township's Lands for municipal or servicing purposes as determined in its sole discretion;or (b) Default- upon default of the Licensee's of the terms of this agreement; as a condition precedent to giving such notice of termination the Township shall provide written notice of default and the Licensee's shall have fifteen (15) days from the date of the notice to remedy the identified default(s) to the satisfaction of the Township; where such default has not been remedied the Township may terminate the agreement as of a date specified in writing and require the Licensee's to remove the encroachment within a reasonable time. (c) Removal - upon the removal of the encroachment(s) and the restoration of the Township's Lands to a condition satisfactory to the Township. Page 190 of 208 17.a) 2021-113, A By-law to Authorize the Execution of An Encroachment A... Remainder of Page Intentionally Blank Page 191 of 208 17.a) 2021-113, A By-law to Authorize the Execution of An Encroachment A... 13.TOWNSHIP RIGHTS AND OBLIGATIONS Nothing in this Agreement derogates from, interferes with, or fetters the exercise by the Township of all of its rights and obligations as a municipality (whether discretionary or mandatory), or imposes any obligations on the Township in its role as a municipality, and the Township shall not be prevented from or prejudiced in carrying out its statutory rights and responsibilities, including its rights and responsibilities concerning its public highways. Nothing in this Agreement derogates from, interferes with, or fetters the exercise by the Township's officers, employees, agents, representatives or elected and appointed officials of all of their rights, or imposes any obligations on the Township's officers, employees, agents, representatives or elected and appointed officials, other than as expressly set out in this Agreement. 14.TRANSFERRABLE This Agreement shall be transferrable by the Owner, upon the approval of the Township which shall not be unreasonably withheld, provided that the transferee agrees to enter into a new Agreement with the same provisions and be bound by the Agreement. In Consideration Of the granting by the Township of such permission, the Licensee's hereby covenants and agrees with the Township as follows: In Witness Whereof the Township has caused to be affixed its corporate seal under the signatures of its duly authorized officers. Executed at this day of , 2021. The Corporation of The Township Of Oro-Medonte Per: Name: H.S. Hughes Title: Mayor Per: Name:Yvonne Aubichon Title: Clerk I/We have authority to bind the Corporation. In Witness Whereof the Licensee's hereto has hereunto affixed its hand. Executed at this day of , 2021. Witness Allan Malcolm Ball Witness Bonna-Lynn Ball Page 192 of 208 17.a) 2021-113, A By-law to Authorize the Execution of An Encroachment A... Schedule "A" Licensee's Lands CON 13 N PT LOT 14 (PIN 58521-0034 (LT)) Township's Land PIN 58521-0012 (LT) (Stage Coach Road) Page 193 of 208 17.a) 2021-113, A By-law to Authorize the Execution of An Encroachment A... Schedule "B" 12 The Licensee's shall be permitted to install and maintain three (3) hydro poles and anchors on Township Lands (PIN 58521-0012 (LT)) for the purpose of connecting electricity to their dwelling at (PIN 58521-0034 (LT)). Page 194 of 208 17.a) 2021-113, A By-law to Authorize the Execution of An Encroachment A... Schedule B1 Highway lj i �."" �1tlp�waYYl2�ice' - laCYSg-p]13 - -- Stage Coach Road (PIN 58521-0012 (LT)) Licensee's property on both sides of Stage Coach Road (PIN 58521-0215 (LT)) and Dwelling located on (PIN 58521-0034 (LT)) Page 195 of 208 17.b) 2021-114, Being a by-law to Provide for the Erection of Stop, Yiel... The Corporation of the Township of Oro-Medonte By-law No. 2021-114 Being a by-law to provide for the erection of Stop, Yield, and Do Not Enter signs within the Township of Oro-Medonte; and to repeal By-laws No. 2004-086 and 2015-107. (Right of Way Control By-law) Whereas Sections 137 of the Highway Traffic Act, R.S.O. 1990, as amended, provides that the Council of a Municipality may by by-law, provide for the erection of stop signs at intersections on highways under its jurisdiction and every sign so erected shall comply with Ontario Regulation 615;S6-12, as amended. Whereas Section 138 of the Highway Traffic Act, R.S.O. 1990, as amended, provides that the Council of a Municipality may by by-law, provide for the erection of yield signs on highways under its jurisdiction and every sign so erected shall comply with Ontario Regulation 615;S16-20, as amended. And Whereas Section 153 of the Highway Traffic Act, R.S.O. 1990, as amended, provides that the Council of a Municipality may by by-law, provide for the erection of Do Not Enter signs on One-Way highways under its jurisdiction and every sign so erected shall comply with Ontario Regulation 615;S31-32, as amended. Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That STOP signs be erected at the intersection of highways listed and described on Schedule "A" attached and set out as Column 1 "sign located on", Column 2 "direction of travel" and Column 3" Intersecting Highway Name". 2. That YIELD and YIELD TO ONCOMING Traffic signs be erected on highways listed and described on Schedule"B" attached and set out as Column 1 "sign located on", Column 2 "direction of travel' and Column 3"between". 3. That DO NOT ENTER signs be erected at the intersection of highways listed and described on Schedule"C" attached and set out as Column 1 "sign located on", Column 2 "Direction"and Column 3" Intersecting Highway Name". 4. That Schedules "A", "B°, and "C° attached hereto form part of this By-law. 5. That the penalties provided for in the Highway Traffic Act shall be applicable to offenses under the by-law. 6. That each designation made by the Sections 1, 2 and 3, shall not come into effect until the signs have been erected in accordance with the Highway Traffic Act and its regulations. 7. That By-laws 2004-086 and 2015-107 are hereby repealed in their entirety. 8. That this by-law shall take effect on the final passing thereof. By-law read a First, Second and Third time, and Passed this 27th day of October, 2021. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, Yvonne Aubichon Page 196 of 208 17.b) 2021-114, Being a by-law to Provide for the Erection of Stop, Yiel... Schedule "A" to By-law No. 2021-114 for The Corporation of the Township of Oro-Medonte STOP SIGNS Name of Highway Direction of Travel Intersecting Highway Name 15/16 Sideroad East East Line 11 North 15/16 Sideroad East West Line 11 North 15/16 Sideroad East West Line 7 North 15/16 Sideroad West West Line 3 North 15/16 Sideroad West East Line 7 North 20/21 Sideroad West East Line 2 North 30/31 Sideroad West East Line 1 North 30/31 Sideroad West West Line 1 North 30/31 Sideroad West East Line 2 North Agnes Street East Line 8 North Alberta Avenue East Bass Line Algonquin Trail North Huronwoods Drive Alpine Drive West Line 7 North Alpine Drive South Slalom Drive Alpine Way North Highland Drive Alpine Way East Line 4 North Amantacha Court East Line 4 North Annwood Copse West Paisley Court Ash Court East Line 6 North Bachly Avenue East Boyd Crescent Bachly Avenue West Line 7 North Barbara Avenue North Lakeshore Road East Barbara Avenue South Lakeshore Road East Bards Beach Road© West Bass Line Barr Avenue West Line 15 North Barrie Terrace East Colborne Street Barrie Terrace West Colborne Street Barrie Terrace West Georgina Drive Barrie Terrace East Georgina Drive Bass Lake Sideroad East West Line 13 North Bass Lake Sideroad East East Line 13 North Bass Lake Sideroad East West Line 7 North Bass Lake Sideroad East East Line 8 North Bass Lake Sideroad East West Line 8 North Bass Lake Sideroad West Line 2 North West Bass Lake Sideroad East Line 7 North West Bass Line North Broadview Avenue Bass Line South Broadview Avenue Bassarab Place East Sokil Boulevard Basswood Circle West Red Oak Crescent Basswood Circle West Red Oak Crescent Bay Street East Line 2 South Beacock Road North Procee Circle Beechwood Road East Maplecrest Court Belgian Court West Thoroughbred Drive Bickell Road West Line 14 North Birch Grove Drive East Country Club Lane Birch Grove Drive West Horseshoe Entrance Birch Road West Line 13 North Blackcomb Drive East Medonte Sideroad 2 Blackcomb Drive West Whistler Place Page 197 of 208 17.b) 2021-114, Being a by-law to Provide for the Erection of Stop, Yiel... Blackman Boulevard North Campbell Avenue Blackman Boulevard South Stanley Avenue Blackman Boulevard North Stanley Avenue Blueberry Marsh Road West Scarlett Line Bluehaven Drive North Kennedy Ave Bluehaven Drive South Rosemarie Drive Blueridge Crescent North Maplewood Parkway Boville Court South Horseshoe Ridge Way Boyd Crescent North Bachly Avenue Brambel Road East Line 4 South Brechin Crescent East Bachly Avenue Brechin Crescent East Jennett Drive Bridle Path South Alpine Way Broadview Avenue East Bass Line Broadview Avenue West Ward Avenue Brook Street West O'Brien Street Bunker Place North Alpine Way Burnet Street South Warminster Sideroad Caldwell Drive West Line 1 North Campbell Avenue North Kennedy Avenue Campbell Avenue South Stanley Avenue Cathedral Pines North Cathedral Pines Cayuga Court West Huronwoods Drive Cedarbrook Crescent East Line 11 South Champlain Crescent North Demont Drive Champlain Crescent East Richelieu Road Charlotte Avenue South Owen Road Cherry Trail West Line 6 North Cherry Trail South Sugarbush Road Cheslock Crescent South Demont Drive Chestnut Lane East Nordic Trail Church Street East Line 2 South Claremont Crescent© West Line 14 North Cook Lane© East Line 14 North Coventry Court West Elvyn Crescent Craig Sideroad West Scarlett Line Crawford Street North Lakeshore Road West Cumberland Court West Thoroughbred Drive Dale Court West Valleycrest Drive Demont Drive West Champlain Crescent Devitt Street© West Line 15 North Diamond Valley Drive West Line 6 North Diamond Valley Drive East Line 7 North Diane Court North Red Oak Crescent Dicker Lane© North Lakeshore Road East Dorothy's Drive East Campbell Avenue Dorothy's Drive West Campbell Avenue Dorothy's Drive West Line 10 South Dorothy's Drive East Stanley Ave Drury Mill Road West Line 2 North Duncan Drive South Agnes Street Duncan Drive East Line 8 North Dylan Avenue West Grace Crescent Eady Station Road West Line 10 North Eady Station Road East Line 11 North Edith Drive North Lakeview Drive Edith Drive South Lakeview Drive Eight Mile Point North Lakeshore Road East Ellen Drive West Line 8 North Elm Court South Howard Drive Elvyn Crescent South Lakeshore Road West Page 198 of 208 17.b) 2021-114, Being a by-law to Provide for the Erection of Stop, Yiel... Elvyn Crescent South Shelswell Boulevard Emerald Terrace North Diamond Valley Drive Fairvalley Church Road East Line 11 North Fairway Court East Fairway Court Fairway Court North Highland Drive Farmington Crescent South Price Drive Fergushill Road© North Langman Drive Forest Hill Drive East Line 1 North Forest Plain Road South Paterson Road Forest View Road South Highway 11 On-Ramp Forest View Road North Highway 11 On-Ramp Forest Wood Lane North Lakeshore Road Forest Wood Lane South Lakewood Court Forestview Road South Jamieson Road Forrester Road South Forrester Road Forrester Road West Line 3 South Foxmead Road West Dunn's Line Foxmead Road East Dunn's Line Foxmead Road West Anderson Line Foxmead Road East Town Line Franko Street East Line 11 South Franko Street West Sokil Boulevard Galrich Court South Merrington Avenue Galrich Court North Warminster Sideroad Ganton Road© West Line 15 North Gelderland Crescent West Thoroughbred Drive Gelderland Crescent West Thoroughbred Drive George Street West Elvyn Crescent George Street North Howard Drive Georgian Drive North Champlain Crescent Georgian Drive East Richelieu Road Georgian Grande Drive East Line 9 North Glacier Crescent East Alpine Drive Glacier Crescent South Slalom Drive Glengrove Avenue West Joy Avenue Gore Road West Line 1 South Gore Road East Line 1 South Gowan Road North William Street Grace Crescent West Dylan Avenue Grace Crescent West Line 13 North Graham Street West Gowan Road Graham Street East Spencer Trail Grandview Crescent West Lakeshore Road East Grandview Crescent West Lakeshore Road East Greengables Drive North Charlotte Avenue Greengables Drive South Owen Road Greenshields Crescent West Nevis Ridge Drive Greenshields Crescent West Nevis Ridge Drive Guest Road West Line 6 South Hawthorn Place South Bass Lake Sideroad East Hemlock Crescent South Bidwell Road Hemlock Crescent South Bidwell Road Henry Ball Court East Line 13 North Hepinstall Place South Bass Lake Sideroad East Hepinstall Place West Orsi Drive Hickory Lane West Line 6 North Hickory Lane West Line 6 North Highland Drive West Line 3 North Highland Drive East Line 4 North Hillside Court West Valleycrest Drive Page 199 of 208 17.b) 2021-114, Being a by-law to Provide for the Erection of Stop, Yiel... Hlynka Place East Sokil Boulevard Holick Road West Line 4 South Horseshoe Ridge Way East Landscape Drive Horseshoe Ridge Way West Line 3 North Houben Crescent West Line 9 North Houben Crescent West Line 9 North Howard Drive West Elvyn Crescent Howard Drive South Shelswell Boulevard Hummingbird Hill Road West Scarlett Line Huronwoods Drive South Algonquin Trail Huronwoods Drive East Line 6 North Huronwoods Drive East Line 6 North Hwy 11 Overpass North 15/16 Sideroad East Hwy 11 Overpass East Line 11 North Hwy 11 Overpass East Line 11 South Hwy 11 Overpass East Line 14 South Hwy 11 Overpass East Line 3 North Hwy 11 Overpass East Line 3 South Hwy 11 Overpass West Line 5 North Hwy 11 Overpass West Line 5 South Hwy 11 Overpass West Line 7 North Hwy 11 Overpass West Line 7 South Hwy 11 Overpass East Line 9 North Hwy 11 Overpass East Line 9 South Ice Road North Lakeshore Road East Indian Road East Memorial Crescent Indian Road West Memorial Crescent Ingram Road East Line 6 North Ingram Road West Line 6 North Ingram Road East Line 8 North Ironwood Trail South Huronwoods Drive Iroquois Ridge North Huronwoods Drive Jamieson Road West Forestview Road Jamieson Road East Forest Plain Road Jamieson Road West Line 15 South Jane Street© West Line 14 North Jenna Court North Red Oak Crescent Jennett Drive South Bachly Avenue Jermey Lane West Line 9 North Jermey Lane East Nevis Ridge Drive John Moon Road East Moon Point Drive John Moon Road West Woodland Drive John Street East Allen Street John Street West Line 11 South Joy Avenue South Broadview Avenue Karpatian Place East Sokil Boulevard Kennedy Avenue West Line 10 South Key Court North Houben Crescent Kirkpatrick Street South Lakeshore Road East Kirkpatrick Street North Tudhope Boulevard Lakeshore Road East East Eight Mile Point Road Lakeshore Road East West Kirkpatrick Street Lakeshore Road East North Lakeshore Road East Lakeshore Road East East Lakeshore Road East Lakeshore Road East West Line 12 South Lakeshore Road East West Line 13 South Lakeshore Road East West Line 14 South Lakeshore Road East East Line 14 South Lakeshore Road East West Line 7 South Lakeshore Road East West Line 9 South Lakeshore Road East East Line 9 South Page 200 of 208 17.b) 2021-114, Being a by-law to Provide for the Erection of Stop, Yiel... Lakeshore Road West West Line 5 South Lakeshore Road West East Line 7 South Lakeview Drive East Edith Drive Lakeview Drive West Edith Drive Lakeview Drive West Olive Drive Lakeview Drive East Olive Drive Lakeview Road East Line 5 South Lakewood Court West Line 13 South Landscape Drive North Highland Drive Langman Drive West Line 14 North Lauder Road West Line 4 North Line 1 North South 20/21 Sideroad West Line 1 North North Bidwell Road Line 1 North South Bidwell Road Line 1 North North Ski Trails Road Line 1 South South 5/6 Sideroad Line 1 South North 5/6 Sideroad Line 10 North North 15/16 Sideroad East Line 10 North South 15/16 Sideroad East Line 10 North North Bass Lake Sideroad East Line 10 North South Bass Lake Sideroad East Line 10 North North Mount St. Louis Road East Line 10 North South Mount St. Louis Road East Line 10 North North Warminster Sideroad Line 10 North South Warminster Sideroad Line 10 South South Lakeshore Road East Line 11 North North 15/16 Sideroad East Line 11 North South 15/16 Sideroad East Line 11 North North Bass Lake Sideroad East Line 11 North South Bass Lake Sideroad East Line 11 North North Mount St. Louis Road East Line 11 North South Mount St. Louis Road East Line 11 South North Mill Street Line 12 North South 15/16 Sideroad East Line 12 North North 15/16 Sideroad East Line 12 North South Bass Lake Sideroad East Line 12 North North Bass Lake Sideroad East Line 12 North South Mount St. Louis Road East Line 12 North North Mount St. Louis Road East Line 12 North South Warminster Sideroad Line 12 North North Warminster Sideroad Line 12 South South Ridge Road East Line 13 North North 15/16 Sideroad East Line 13 North South 15/16 Sideroad East Line 13 North North Bass Lake Sideroad East Line 13 North South Bass Lake Sideroad East Line 13 North North Warminster Sideroad Line 13 South South Ridge Road East Line 14 North South 15/16 Sideroad East Line 14 North South Bass Lake Sideroad East Line 14 North North Bass Lake Sideroad East Line 14 North North Line 14 North Line 14 South South Lakeshore Road East Line 15 North South Bass Lake Sideroad East Line 15 North North Bass Lake Sideroad East Line 2 North South 50/51 Sideroad Line 2 North North Mount St. Louis Road West Line 2 North North Ski Trails Road Line 2 North South Ski Trails Road Line 2 South South Bay Street Line 3 North North Bass Lake Sideroad West Page 201 of 208 17.b) 2021-114, Being a by-law to Provide for the Erection of Stop, Yiel... Line 3 North South Bass Lake Sideroad West Line 3 North North Ingram Road Line 3 North North Mount St. Louis Road West Line 4 North North 15/16 Sideroad West Line 4 North South 15/16 Sideroad West Line 4 North North Bass Lake Sideroad West Line 4 North South Bass Lake Sideroad West Line 4 North South Ingram Road Line 4 North North Mount St. Louis Road West Line 4 North South Mount St. Louis Road West Line 5 North North 15/16 Sideroad West Line 5 North South 15/16 Sideroad West Line 5 North North Bass Lake Sideroad West Line 5 North South Bass Lake Sideroad West Line 5 North North Ingram Road Line 5 North North Mount St. Louis Road West Line 5 North South Mount St. Louis Road West Line 6 North North 15/16 Sideroad West Line 6 North South 15/16 Sideroad West Line 6 North North Bass Lake Sideroad West Line 6 North North Monica Court Line 6 North South Monica Court Line 6 North North Mount St. Louis Road West Line 6 North South Mount St. Louis Road West Line 6 North North Peter Street West Line 6 South North Lakeshore Road West Line 6 South South Lakeshore Road West Line 7 North North 15/16 Sideroad East Line 7 North South 15/16 Sideroad West Line 7 North North Ingram Road Line 7 North South Mount St. Louis Road West Line 8 North North 15/16 Sideroad East Line 8 North South 15/16 Sideroad East Line 8 North North Mount St. Louis Road East Line 8 North South Mount St. Louis Road East Line 8 North North Warminster Sideroad Line 8 North South Warminster Sideroad Line 9 North North 15/16 Sideroad East Line 9 North South 15/16 Sideroad East Line 9 North North Bass Lake Sideroad East Line 9 South North Lakeshore Road East Maple Court West Hickory Lane Maple Ridge Road North Bidwell Road Maple Ridge Road North Bidwell Road Maplehill Drive South Bidwell Road Maplehill Drive North Green Mountain Court Maplewood Parkway South Lakeshore Road East Maplewood Parkway East Line 15 South Mariposa Crescent East Bluehaven Drive Mariposa Crescent North Kennedy Ave Martinbrook Crescent East Line 2 North Martinbrook Crescent North Ski Trails Road Matilda Street West Line 11 South Mazepa Place South Franko Street McArthur Street North Lakeshore Road West McHugh Street North Lakeshore Road West McLean Crescent North Eight Mile Point Medonte Sideroad 2 South Mount St. Louis Road East Melissa Crescent West Line 2 South Melissa Crescent North William Street Melville Court East Line 5 North Page 202 of 208 17.b) 2021-114, Being a by-law to Provide for the Erection of Stop, Yiel... Memorial Crescent South Lakeshore Road East Memorial Crescent South Lakeshore Road East Merrington Avenue East Town Line Mill Pond Road West Line 6 North Mill Pond Road East Line 7 North Mill Street West Line 11 South Mitchell Road East Grandview Crescent Mitchell Road West Lakeshore Road East Mohawk Heights West Iroquois Ridge Monica Court West Line 6 North Moon Crescent South Ellen Drive Moon Crescent South Ellen Drive Moon Point Drive West Woodland Drive Moon Point Drive West Woodland Drive Moonstone Crescent East Slalom Drive Moonstone Crescent South Slalom Drive Morgan Drive North Belgian Court Morgan Drive South Thoroughbred Drive Mount St. Louis Road West Line 9 North East Mount St. Louis Road East Line 9 North East Mount St. Louis Road East Scarlett Line West Mount St. Louis Road West Scarlett Line West Myrtle Avenue West Charlotte Avenue Napoleon Road West Gore Road Nelson Street East Bass Line Nordic Trail North Alpine Way Oak Ridge Road North Maple Ridge Road Oakmont Avenue South Landscape Drive Oakmont Avenue North Tanglewood Crescent Old County Road East Line 9 North Old Scotia Place South Bass Lake Sideroad East Oneida Avenue West Huronwoods Drive Opal Court West Diamond Valley Drive Orillia Road South Lakeshore Road East Oro Road North Lakeshore Road East Oro Road South Lakeshore Road East Orr Farm Road South Stage Coach Road Orser Drive East Bass Line Orser Drive West Breanna Boulevard Orsi Drive East Hepinstall Place Orsi Drive North Sunset Crescent Owen Road West Campbell Avenue Owen Road West Charlotte Avenue Palm Beach Road© West Lakeshore Road East Parkside Drive West Lakeshore Road East Parkside Drive North Lakeshore Road East Parkside Drive East Line 9 South Parkside Drive South Parkside Drive Parkside Drive East Parkside Drive Parkview Avenue South Greenwood Forest Road Parkview Avenue North Lakeview Road Paterson Road West Line 15 South Pemberton Lane East Range Road Pemberton Lane© West Range Road Peter Street East West Line 8 North Peter Street East East Line 9 North Peter Street West West Line 2 North Peter Street West East Line 3 North Page 203 of 208 17.b) 2021-114, Being a by-law to Provide for the Erection of Stop, Yiel... Peter Street West West Line 3 North Peter Street West East Line 4 North Peter Street West West Line 4 North Peter Street West East Line 5 North Peter Street West West Line 5 North Pethennrin Place West Line 13 North Pine Hill East Pine Ridge Trail Pine Lane West Cathedral Pines Pine Point East Cathedral Pines Pine Springs West Pine Ridge Trail Pineview Drive South Bidwell Road Pineview Drive North Northwood Court Pods Lane South Alpine Way Ponytail Court North Horseshoe Ridge Way Poplar Crescent South Lakeshore Road East Poplar Crescent West Lakeshore Road East Preston Street South Robbins Drive Preston Street North Warminster Sideroad Price Drive East Edith Drive Price Drive West Edith Drive Price Drive West Olive Drive Procee Circle West Procee Circle Pugsley Lane© East Line 11 South Raikes Street East Line 2 South Red Oak Crescent East Line 2 South Red Oak Crescent East Line 2 South Red Pine Court West Woodland Crescent Richelieu Road South Warminster Sideroad Ridge Road East East Line 13 South Ridgewood Court West Nordic Trail Robbins Drive East Line 13 North Robinson Street West Mill Street Rosemarie Drive East Campbell Avenue Rosemarie Drive West Line 10 South Ross Road West Line 8 North Rowanwood Road© East Line 7 North Ruby Ridge East Diamond Valley Drive St.Antoine Crescent West Teanaustaye Drive Scarlett Line North Mount St. Louis Road West Scarlett Line South Mount St. Louis Road West School House Road West Line 9 South School House Road East Line 9 South Seneca Lane North Huronwoods Drive Shelswell Boulevard West Elvyn Crescent Shelswell Boulevard East Lakeshore Road West Shelswell Crescent East Line 15 North Shewchenko Road East Line 11 South Shoreline Drive East Lakeshore Road East Shoreline Drive West Line 13 South Simcoe Avenue South Greenwood Forest Road Simcoe Avenue North Lakeview Road Simcoeside Avenue North Owen Road Ski Trails Road East Line 3 North Slalom Drive West Line 7 North Slalom Drive West Line 7 North Small Crescent North 15/16 Sideroad East Small Crescent West Line 13 North Snowshoe Trail West Line 7 North Sokil Boulevard North Shewchenko Road Somerset Boulevard East Line 7 South Sophia Street North Lakeshore Road East Page 204 of 208 17.b) 2021-114, Being a by-law to Provide for the Erection of Stop, Yiel... Sophia Street South Lakeshore Road East Spencer Trail North William Street Springhome Road East Lakeshore Road East Stage Coach Road East Anderson Line Stanley Avenue East Simcoeside Avenue Steele Road South Graham Street Steele Road North William Street Sugarbush Road West Line 6 North Sumac Crescent South Sugarbush Road Sunnyside Avenue North Lakeshore Road East Sunnyside Avenue South Lakeshore Road East Symond Avenue North Lakeshore Road East Symond Avenue South Lakeshore Road East Tanglewood Crescent West Landscape Drive Tanglewood Crescent West Oakmont Avenue Teanaustaye Drive South Mount St. Louis Road West Teanaustaye Drive North St Antoine Crescent Thoroughbred Drive North Georgian Grande Drive Topaz Court East Diamond Valley Drive Toronto Road South Lakeshore Road East Tudhope Boulevard South Lakeshore Road Tudhope Boulevard West Rail Trail Drive Valleycrest Drive South Highland Drive Valleyview Drive West Alpine Drive Vine Street South Orser Drive Wallis Street South Warminster Sideroad Walnut Drive North Red Oak Crescent Walnut Drive South Red Oak Crescent Warbler Way South Moon Point Drive Warminster Sideroad East Line 10 North Warminster Sideroad West Line 10 North Warminster Sideroad West Line 11 North Warminster Sideroad West Line 7 North Warminster Sideroad East Line 9 North Warminster Sideroad East Town Line Warminster Sideroad East Line 11 North Warminster Sideroad West Line 9 North Whistler Place South Mount St. Louis Road East Whistler Place West Whistler Place White Pine Drive West Maplehilll Drive White Pine Drive East Pineview Drive William Street South Melissa Crescent Windfields Drive East East Line 5 South Windfields Drive West West Line 4 South Winstar Road West Line 4 South Woodland Crescent South Bidwell Road Woodland Crescent South Bidwell Road Woodland Drive North Memorial Avenue Yvonne Crescent East Campbell Avenue Yvonne Crescent West Line 10 South ©Denotes private road intersecting with a Public Right-of-Way. Page 205 of 208 17.b) 2021-114, Being a by-law to Provide for the Erection of Stop, Yiel... Schedule "B" to By-law No. 2021-114 for The Corporation of the Township of Oro-Medonte YIELD SIGNS Name of Highway Direction of Travel Intersecting Highway Name Line 12 South North Ridge Road East Line 2 South North Bay Street Name of Highway Direction of Travel Located Between Line 11 North North Bass Lake Sideroad East and Horseshoe Valley Road East Ski Trails Road East Martinbrook Crescent and Line 1 North Woodland Drive North Moon Point Drive and Memorial Avenue Woodland Drive North Moon Point Drive and Memorial Avenue Page 206 of 208 17.b) 2021-114, Being a by-law to Provide for the Erection of Stop, Yiel... Schedule "C" to By-law No. 2021-114 for The Corporation of the Township of Oro-Medonte DO NOT ENTER SIGNS Sign Location Intersecting Highway Name Cathedral Pines Horseshoe Valley Rd Cathedral Pines Cathedral Pines Highland Dr Line 4 North Highland Dr Line 3 North Line 4 N Horseshoe Valley Rd Line 9 S Parkside Dr Trillium Trail Horseshoe Valley Rd Page 207 of 208 19.a) 2021-118, Being a by-law to confirm the proceedings of the Council... The Corporation of the Township of Oro-Medonte By-Law No. 2021-118 Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, October 27, 2021 Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By-Law, unless the municipality is specifically authorized to do otherwise; And Whereas The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By-Law; Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, October 27, 2021, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Land Tribunal is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. lddnr"�� � By-Law Read a First, Second and Third time, and Passed this 27t" day of October, 2021. 1% '%Ik The Corporation of the Township of Oro-Medonte IW Mayor, H.S. Hughes Clerk, Yvonne Aubichon Page 208 of 208