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09 08 2021 Council Agenda The Township of Oro-Medonte Council Meeting Agenda ft o Electronic Meeting 0;Township of Wednesday, September 8, 2021 9:00 a.m. - Closed Session Proud Hcritn,qe,Excrrf kk Funfre Open Session Immediately following Closed Session Effective Tuesday, September 7, 2021 , all Township facilities will re-open to the public with safety measures in place including: mandatory masks/face coverings; COVID-19 health screening; and social distancing. Taking into consideration rising positive COVID-19 cases in Simcoe Muskoka and beyond, and contagious transmission of the COVID-19 Delta variant, whenever possible, residents and business owners are encouraged to utilize online and telephone services for Township related business. Input on agenda items are welcome and encouraged. The Township of Oro-Medonte has amended its Procedural By-law to allow for electronic participation at Council meetings during a declared emergency. Protocols have been established to advise how to participate in the public portions of these meetings. Please visit the following links for additional information: • Request for Open Forum or DS Committee Participation Form • Protocols for Public Participation Council and DS Committee All electronic Council meetings will be streamed live, where possible, on the Township YouTube Channel. Council Agendas will continue to be published on the Civic Web Meeting Agendas in advance of the meeting date in accordance with the Township's Procedural By-law. The Township of Oro-Medonte is committed to providing and maintaining a working environment that is based on respect for the dignity and rights of everyone within the organization and for those individuals visiting our organization. The Township of Oro-Medonte supports and fosters an environment that is safe, welcoming and respectful for all residents, visitors, members of Council and staff. Page 1. Call to Order - Moment of Reflection: Page 1 of 174 Council Meeting Agenda - September 08, 2021 The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri- Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: 5 - 6 a) Motion to Adopt the Agenda. [Addenda] 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Donna Hewitt, Director, Corporate Services; and Shawn Binns, Director, Operations and Community Services re: Acquisition/disposition of land (739 Horseshoe Valley Road West/County of Simcoe). 5. Minutes of Council and Committees: 7 - 36 a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday, August 18, 2021. 37 - 42 b) Minutes of Special Council meeting held on Monday, August 23, 2021 . 6. Recognition of Achievements: None. 7. Public Meetings: None. Page 2 of 174 Council Meeting Agenda - September 08, 2021 8. Deputations/Presentations: 43 - 59 a) Presentation dated September, 2021 by John Naas, Blackline Consulting re: Township of Oro-Medonte Corporate Strategic Plan. 60 - 77 b) Deputation by Michael Ryan, on behalf of Simcoe County Food Council re: Update on the Work in Implementing the Simcoe County Food Security Framework. 78 - 87 c) Deputation by Beth Wink, Secretary Central Ontario ATV Club (COATV) re: Oro Medonte Road Access to Show Allowed Approved Roads on QuadON. 9. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda. Refer to Procedural By-Law No. 2017-165 for additional information. 10. Reports of Municipal Officers for Action: 88 - 92 a) OCS2021-22, Karla Musso-Garcia, Manager, Operations re: Award of Tender OCS2021-12 Supply and Delivery of Winter Sand and Winter Salt. 93 - 96 b) OCS2021-23, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of Tender OCS2021-09 — South Yard Roof Replacement. 97 - 100 c) DS2021-146, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law Enforcement Officer re: Canine Control Exemption Request - 2 Barbara Avenue. 11. Reports of Municipal Officers for Information Only: 101 - 110 a) DS2021-145, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law Enforcement Officer re: Municipal Law Enforcement Occurrence Report - January-June 2021 . 111 - 118 b) Andria Leigh, Acting CAO re: Update on COVID-19 Actions. 12. Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. Provides an opportunity for the Township's representatives at the County of Simcoe, and the Council members appointed as the Township's representatives at the Township's Partners and Agencies, to deliver updates on the activities of the County of Simcoe and the Township's Partners and Agencies. Page 3 of 174 Council Meeting Agenda - September 08, 2021 119 - 143 b) Mayor H.S. Hughes, Councillors Scott and DeSousa, Working Group re: Draft Code of Conduct for Members of Township Council and the Township's Local Boards [deferred at August 17/18, 2021 Council meeting]. 13. Announcements: 14. Consent Agenda: 144 a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, re: National Day for Truth and Reconciliation, Thursday, September 30, 2021. 145 - 151 b) Nottawasaga Valley Conservation Authority, Minutes of meeting held on Friday, June 25, 2021 and Highlights of meeting held on Friday, August 27, 2021 . Staff Recommendation: Receive for Information Only. 15. Communications/Petitions: 152 - 172 a) Correspondence dated August 11 , 2021 from Jamie Robinson, MHBC Planning, on behalf of Wolf Steel (Napoleon) re: Proposed Employment Area Expansion, Request for Minister's Zoning Order (MZO) Support, Line 6 South and 17 Guest Road [deferred from August 17/18, 2021 Council meeting]. 173 b) Correspondence dated August 31, 2021 from Pat Francella, Walker Aggregates re: Request for Exemption from Township's Noise By-law. 16. Notice of Motions: None. 17. By-Laws: None. 18. Closed Session Items (Unfinished Items): None. 19. Confirmation By-Law: 174 a) 2021-103: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, September 8, 2021 . 20. Adjournment: a) Motion to Adjourn. Page 4 of 174 2.a) Motion to Adopt the Agenda. From: Diana Wells <emddcb@gmail.com> Sent: September 7, 2021 10:26 AM To: . Council <Council@oro-medonte.ca> Cc: Teeter, Janette <jteeter@oro-medonte.ca> Subject: Comments for Wednesday Council meeting Mayor and Members of Council, I wish to comment on the revised Code of Conduct ion the agenda this coming Wednesday. There are 3 areas of suggested revision being proposed by sub-committee of HH, Scott & DeSousa that I think are problematic: 1) Payment of Legal Fees -- the original draft essentially said a councillor under investigation pays their own legal fees (s.19(1). Proposed revision adds a subsection (2) which allows Council to approve all or some legal fees, notwithstanding sub(1). Apart from rendering sub(1) essentially useless, this provides an unfair advantage to Members: first, they're "protected" from frivolous, vexatious, etc. complaints through the IC's discretion to investigate; secondly, they have free access to legal advice from the IC, before taking the action being complained as well as during the course of investigation as articulated in s.19(1). Complainants have no comparable/equitable balance -- no free legal advice at all, and are REQUIRED to incur some legal costs to even start a complaint (sworn statement). Instead I would propose: -- delete proposed subsection 19(2); OR -- replace it with something that says either side (complainant or Member) may claim legal expenses incurred from the other, following common law principles; OR -- if 19(2) stays in, provide elaboration describing exceptional circumstances where expenditure of taxpayers' funds for independent legal advice would be justified. 2) Confidentiality -- s. 16.3 is about Member's obligations to cooperate during investigations/inquiries and originally was drafted that a member shall not...... (d) "interact with orattempt to influence any other Member or staff with respect to .... the investigation...." They're proposing to delete "interact with or", meaning Councillors may chat amongst themselves about an investigation (i.e. not keep it strictly confidential.) However, they're proposing amendments to the Complaint protocol to require complainants to maintain complete confidentiality. Again -- unfair balance: isn't there some fundamental principle of natural justice that places the same obligations on both parties? Shouldn't both sides be under identical confidentiality obligations? My recommendations: -- leave 16.3 (d) as originally drafted (leave "interact with" in); AND -- delete strict confidentiality requirements for complainants OR add identical, strict confidentiality requirement for the Member once (s)he is informed of the complaint (i.e. both parties have to maintain strict confidentiality -- members can't share it with "their friends on Council" if complainants can't share with "their friends in the community".) Page 5 of 174 2.a) Motion to Adopt the Agenda. 3) Communications & Media Relations (s. 14.0) when talking about individual members disagreeing with council majority, they're proposing to water down the original draft that describes a "respectful manner" of disagreement by deleting ..."that does not belittle, ridicule or disrespect the decision or any Members who voted in favour of the decision" I think that part should be left in, not deleted. They are also trying to water down s 14.3 -- should leave it as per initial draft. Diana Wells Page 6 of 174 5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday... The Township of Oro-Medonte T Council Meeting Minutes Township of to Electronic Meeting Proud Heritage,Exciting Future Tuesday, August 17, 2021 12:00 p.m. Wednesday, August 18, 2021 9:01 a.m. 2018-2022 Council Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Ian Veitch Councillor Tammy DeSousa Councillor Cathy Keane (left @ 5.20 p.m. Tuesday, August 17, 2021) Councillor Shawn Scott Councillor Randy Greenlaw Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria Present: Leigh, Director, Development Services; Shannon Johnson; Chief Financial Officer/Treasurer; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Hugh Murray, Director, Fire & Emergency Services/Fire Chief; Tamara Obee, Manager, Human Resources, Health & Safety; Michelle Jakobi, Acting Director, Environmental Services; Karla Musso-Garcia, Manager, Operations; Ryan Anderson, Manager, Facility and Parks; Jenny Legget, Public Relations Officer/Communications; Roz Llewellyn, Coordinator, Community Recreation, Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Vanessa Cooper, Executive Assistant, Mayor & Council and CAO; Harold Daynard, Manager, Information Technology (IT), Patrick Howse, Information Technology Technician (IT) All Council and staff participated via ZOOM platform 1. ** Tuesday, August 17, 2021 ** 2. Call to Order - Moment of Reflection: Mayor H.S. Hughes assumed the Chair at the above noted times and called the meeting to order. The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Page 1 of 30 Page 7 of 174 5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday... Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021. Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 3. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C210817/18-1 Moved by Greenlaw, Seconded by Hough Be it resolved that the agenda for the Council meeting of Tuesday, August 17 and Wednesday, August 18, 2021 be received and adopted. Carried. Motion No. C210817/18-2 Moved by Veitch, Seconded by Scott Be it resolved that Rule 14.19a), as per the consolidated Procedural By-law No. 2017-165, be suspended in order to allow the meeting to proceed past the 4 hour adjournment requirement 'NO Carried. 4. Disclosure of Pecuniary Interest: None declared. Page 2 of 30 Page 8 of 174 5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday... Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021. 5. Closed Session Items: a) Motion to go In Closed Session. Motion No. C210817/18-3 Moved by Hough, Seconded by Keane Be it resolved that we do now go in Closed Session at 12.02 p.m. to discuss • Labour relations/employee negotiations (Staffing Updates); • Personal matters about an identifiable individual (Performance Management); • Solicitor-client privilege; Litigation affecting the Municipality (Zone 1 Water); (Cannabis) • Solicitor-client privilege (Line 6 Realignment); (Short Term Rentals (Airbnb)). • Acquisition/disposition of land (Land Acquisition for Municipal Purposes); (East of Line 7 South between Ridge Road & Lakeshore Road (PIN 58559-0077 (LT))). Carried. Councillor Keane left at 5.20 p.m. during Closed Session. b) Motion to Rise and Report. Motion No. C210817/18-4 61 Moved by DeSousa, Seconded by Veitch Be it resolved that we do now Rise at 5.31 p.m. and Report on the Closed Session Items 5 tomorrow. Carried. Nh, "qq%� Motion No. C210817/18-5 Moved by Greenlaw, Seconded by Scott Be it resolved that we do now recess at 5.31 p.m. and reconvene on Wednesday, August 18, 2021 at 9.00 a.m. Carried. Page 3 of 30 Page 9 of 174 5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday... Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021. 6.** Wednesday, August 18, 2021 ** Mayor H.S. Hughes assumed the Chair at the above noted time and reconvened the meeting. Per Motion No. C210817/18-4, the Closed Session items were reported as follows: d) Councillor Scott, Chair, Human Resources Committee re: Personal matters about an identifiable individual (Performance Management). The following staff were present: Robin Dunn, CAO/Acting Clerk. Motion No. C210817/18-6 Moved by Veitch, Seconded by Greenlaw"' N�� Be it resolved 1. That, per Motion No. HRC210816-6 of the Monday, August 16, 2021 Human Resources Committee, the confidential correspondence dated August 16, 2021 and presented by Councillor Scott, Chair, Human Resources Committee re: Personal matters about an identifiable individual (Performance Management) be received and endorsed by Council. 2. That the Mayor and Clerk be authorized to execute the appropriate correspondence. Unanimously Carried. Recorded Vote Requested by Councillor Scott Councillor Scott Yea Councillor Veitch Yea Councillor DeSousa Yea Councillor Greenlaw Yea Deputy Mayor Hough Yea Councillor Keane Yea Mayor H.S. Hughes Page 4 of 30 Page 10 of 174 5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday... Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021. c) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing Updates). The following staff were present: Robin Dunn, CAO/Acting Clerk, Andria Leigh, Director, Development Services (a portion); Yvonne Aubichon, Clerk (a portion); Tamara Obee, Manager, Human Resources/Health & Safety (a portion). Motion No. C210817/18-7 Moved by Scott, Seconded by DeSousa Be it resolved A&# 1. That, per Motion No. HRC210816-5 of the Human Resources Committee meeting held on Monday, August 16, 2021, the confidential verbal information presented by Robin Dunn, CAO/Acting Clerk re: Labour relations/employee negotiations (Staffing Updates) be received. 2. That the CAO proceed as outlined. Unanimously Carried. Recorded Vote Requested by Councillor Scott Councillor Scott Yea Councillor Veitch Yea Councillor DeSousa Yea Councillor Greenlaw Yea Deputy Mayor Hough Yea Councillor Keane Yea Mayor H.S. Hughes Yea Page 5 of 30 Page 11 of 174 5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday... Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021. f) Robin Dunn, CAO re: Solicitor-client privilege; Litigation affecting the municipality (Cannabis). The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Enforcement Officer; Chris Williams, David Reiter, Laura Dean, Aird & Berlis LLP. Motion No. C210817/18-8 Moved by Keane, Seconded by Veitch Be it resolved 1. That the confidential verbal information as presented by Robin Dunn, CAO, Chris Williams, David Reiter and Laura Dean, Aird & Berlis LLP re: Solicitor-client privilege; Litigation affecting the municipality (Cannabis) be received. 2. That staff and legal counsel proceed as directed by Council. Defeated. Recorded Vote Requested by Councillor Scot Councillor Scott Nay Councillor Veitch Nay Councillor DeSousa Yea Councillor Greenlaw Yea Deputy Mayor Hough Yea Councillor Keane Nay Mayor H.S. Hughes q" Nay Page 6 of 30 Page 12 of 174 5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday... Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021. e) Robin Dunn, CAO; Michelle Jakobi, Acting Director, Environmental Services re: Solicitor- client privilege; Litigation affecting the municipality (Zone 1 Water). The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Andria Leigh, Director, Development Services; Michelle Jakobi, Acting Director, Environmental Services; Donna Hewitt, Director, Corporate Services; Jenny Legget, Public Relations Officer/ Communications; Chris Williams, and Laura Dean, Aird & Berlis LLP. Motion No. C210817/18-9 Moved by Scott, Seconded by Hough Be it resolved 1. That the confidential correspondence dated August 13, 2021 and presented by Robin Dunn, CAO; Chris Williams and Laura Dean, Aird & Berlis LLP re: Solicitor- client privilege; Litigation affecting the municipality (Zone 1 Water) be received. 2. That staff and legal counsel proceed as directed by Council. Unanimously Carried. Recorded Vote Requested by Councillor S tt Councillor Scott Yea Councillor Veitch Yea Councillor DeSousa Yea Councillor Greenlaw Yea Deputy Mayor Hough Yea Councillor Keane Yea Mayor H.S. Hughes= Yea Page 7 of 30 Page 13 of 174 5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday... Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021. j) Yvonne Aubichon, Clerk re: Acquisition/disposition of land; Solicitor-client privilege (East of Line 7 South between Ridge Road & Lakeshore Road (PIN 58559-0077 (LT))). The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services. Motion No. C210817/18-10 Moved by Scott, Seconded by DeSousa Be it resolved A&# 1. That the confidential correspondence presented by Yvonne Aubichon, Clerk re: Acquisition/disposition of land; Solicitor-client privilege (East of Line 7 South between Ridge Road & Lakeshore Road (PIN 58559-0077 (LT))) be received. 2. That staff proceed as directed by Council. Unanimously Carried. Recorded Vote Requested by Councillor Sco Councillor Scott Yea Councillor Veitch Yea Councillor DeSousa Yea Councillor Greenlaw Yea Deputy Mayor Hough Yea Councillor Keane Yea Mayor H.S. Hughes " Yea Page 8 of 30 Page 14 of 174 5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday... Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021. h) Andria Leigh, Director, Development Services re: Solicitor-client privilege (Short Term Rentals (Airbnb)). The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services; Jenny Legget, Public Relations Officer/Communications. Motion No. C210817/18-11 Moved by Hough, Seconded by Scott Be it resolved 1. That the confidential correspondence dated August 11, 2021 from Russell, Christie LLP as presented by Andria Leigh, Director, Development Services re: Solicitor-client privilege (Short Term Rentals (Airbnb)) be received. 2. That legal counsel and staff proceed as outlined. Unanimously Carried. Recorded Vote Requested by Councillor Sco Councillor Scott Yea Councillor Veitch Yea Councillor DeSousa Yea Councillor Greenlaw Yea Deputy Mayor Hough Yea Councillor Keane Yea Mayor H.S. Hughes Yea Page 9 of 30 Page 15 of 174 5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday... Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021. i) Andria Leigh, Director, Development Services re: Acquisition/disposition of land (Land Acquisition for Municipal Purposes). The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services; Hugh Murray, Director, Fire & Emergency Services/Clerk; Jenny Legget, Public Relations Officer/ Communications. Motion No. C210817/18-12 Moved by Greenlaw, Seconded by Keane 4A Be it resolved that the confidential verbal information presented by Andria Leigh, Director, Development Services re: Acquisition/disposition of land (Land Acquisition for Municipal Purposes) be received. Unanimously Carried. Recorded Vote Requested by Councillor Sco, Councillor Scott Yea Councillor Veitch Yea Councillor DeSousa Yea Councillor Greenlaw Yea Deputy Mayor Hough Yea Councillor Keane Yea Mayor H.S. Hughes Yea Page 10 of 30 Page 16 of 174 5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday... Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021. g) Andria Leigh, Director, Development Services re: Solicitor-client privilege (Line 6 Realignment). The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services; Jenny Legget, Public Relations Officer/ Communications. Motion No. C210817/18-13 Moved by DeSousa, Seconded by Greenlaw Be it resolved 1. That the confidential correspondence dated August 6, 2021 from Russell, Christie LLP and presented by Andria Leigh, Director, Development Services re: Solicitor-client privilege (Line 6 Realignment) be received. 2. That staff proceed as outlined and that the required by-law to authorize the execution of the application be brought forward for Council's consideration. Unanimously Carried. .................. Recorded Vote Requested by Councillor Scott Councillor Scott Yea Councillor Veitch Yea Councillor DeSousa Yea Councillor Greenlaw Yea Deputy Mayor Hough Yea Councillor Keane Yea Mayor H.S. Hughes Yea Page 11 of 30 Page 17 of 174 5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday... Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021. 7. Minutes of Council and Committees: a) Minutes of Council meeting held on Tuesday, July 20, 2021 . b) Minutes of Special Council meeting held on Wednesday, July 28, 2021 . c) Minutes of Human Resources Committee meeting held on Monday, August 16, 2021 (to be distributed). Motion No. C210817/18-14 Moved by Veitch, Seconded by Greenlaw Be it resolved that the draft J4 a) Minutes of the Council meeting held on Tuesday, July 20, 2021; and b) Minutes of Special Council meeting held on Wednesday, July 28, 2021 be received and adopted as printed and circulated; and that the draft c) Minutes of Human Resources Committee meeting held on Monday, August 16, 2021 be received. 0*4k Carried. 8. Recognition of Achievements: Mayor H.S. Hughes asked for Council's consent to recognize the Operations Department with respect to the recent inclement weather and the actions of the department and that a letter of appreciation be forwarded under the Mayor's signature. Page 12 of 30 Page 18 of 174 5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday... Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021. 9. Deputations/Presentations: a) Introduction of John Ewart, Ewart, O'Dwyer, Barristers & Solicitors, Township of Oro- Medonte, Integrity Commissioner and Closed Meeting Investigator; and Presentation by John Mascarin, Aird & Berlis LLP re: Draft Code of Conduct for Members of Township Council and the Township's Local Boards. The Deputy Mayor called a recess to permit time to restore a technical failure during this item. Motion No. C210817/18-15 Moved by Veitch, Seconded by Scott AL4 Be it resolved 1. That the information presented by John Mascarin, Aird & Berlis LLP re: Draft Code of Conduct for Members of Township Council and the Township's Local Boards be received. 2. That the draft Policy re Code of Conduct for Members of Township Council and the Township's Local Boards, including the Code of Conduct Complaint Protocol for Members of Council, be deferred until the next Regular Meeting of Council and 3. That an interim working group of Council be struck to provide input. % I qI4 Carried. Refer to Item 15 re: Appointees to working group: 10. Public Meetings/Public Hearings: Notice of Receipt of a Complete Application; Notice of Particulars and Public Access; Notice of Public Meeting for Proposed Amendment to the Zoning By-law of the Township of Oro-Medonte, Part of Lot 15, Concession 8 (Medonte), Township of Oro- Medonte, 81 Moonstone Road East, 2018-ZBA-09 (2353970 Ontario Inc.) and Consent Applications 2021-B-26, 2021-B-27 and 2021-B-28, 2353970 Ontario Inc. [Refer to Items 12o) and 19g). Mayor H.S. Hughes called the meeting to order and explained the public meeting is being held in accordance with the provisions of the Planning Act to obtain public comments with respect to the proposed application by 2353970 Ontario Inc. The following correspondence was received: Bell Canada Right of Way dated July 2, 2021; Township of Oro-Medonte, Environmental Services dated July 5 and 27, 2021; Township of Oro-Medonte, Manager, Development Engineering dated July 13 and 20, 2021 ; Gary and Ellen Kirstine dated July 22, 2021 ; John and Angela Van Mazyk dated August 3, 2021 . Page 13 of 30 Page 19 of 174 5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday... Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021. Andria Leigh, Director, Development Services explained the purpose and effect of the proposed amendment. A PowerPoint presentation was presented. Greg Barker, IPS Consulting Inc., on behalf of the applicant, was present. A PowerPoint presentation was presented. Staff confirmed that no additional public registrations were received. Staff confirmed that no additional correspondence from the public was received during this meeting. There being no further comments or questions, the meeting adjourned. Item 12o) was dealt with at this time. Mayor H.S. Hughes confirmed with Council if there were any objections with respect to the report recommendation. There were no objections noted. 12. Reports of Municipal Officers for Action: o) DS2021-120, Derek Witlib, Manager, Planning Services re: Zoning By-law Amendment Application 2021-ZBA-09 and Consent Applications 2021-B-26, B-27 & B-28 by 2353970 Ontario Inc., 81 Moonstone Road East, Motion No. C210817/18-16 Moved by Scott, Seconded by Veitch Be it resolved 1. That DS2021-120, Derek Witlib, Manager, Planning Services re: Zoning By-law Amendment Application 2021-ZBA-09 and Consent Applications 2021-B-26, B-27 & B-28 by 2353970 Ontario Inc., 81 Moonstone Road East be received and adopted. 2. That Zoning By-law Amendment Application 2021-ZBA-09 by 2353970 Ontario Inc. with respect to lands located at 81 Moonstone Road East, be approved to rezone the lands from the Local Commercial (LC) Zone to the Residential One (R1) Zone and Environmental Protection Exception 331 (EP*331) Zone. 3. That the appropriate by-law be brought forward for Council's consideration. 4. That Council grant provisional consent to Application 2021-B-26 by 2353970 Ontario Inc. to permit the creation of a new residential lot having a lot frontage of approximately 35 metres (115 ft.), a lot depth of approximately 135 metres (443 feet) and an area of approximately 0.47 hectares (1.16 acres), subject to the conditions as outlined in DS2021-120. 5. That Council grant provisional consent to Application 2021-B-27 by 2353970 Ontario Inc.to permit the creation of a new residential lot having a lot frontage of approximately 35 metres (115 ft.), a lot depth of approximately 135 metres (443 feet) and an area of Page 14 of 30 Page 20 of 174 5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday... Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021. approximately 0.47 hectares (1.16 acres), subject to the conditions as outlined in DS2021-120. 6. That Council grant provisional consent to Application 2021-B-28 by 2353970 Ontario Inc.to permit the creation of a new residential lot having a lot frontage of approximately 35 metres (115 ft.), a lot depth of approximately 135 metres (443 feet) and an area of approximately 0.47 hectares (1 .16 acres), and a retained parcel having a lot frontage of approximately 47.27 metres (155 ft.), a lot depth of approximately 135 metres (443 feet) and an area of approximately 0.63 hectares (1 .56 acres), subject to the conditions as outlined in DS2021-120. 7. That the applicant be advised of the Council's decision under the Director, Development Services' signature. Carried. 9. Deputations/Presentations: 4#� c) Deputation by Jamie Robinson, MHBC Planning, on behalf of Wolf Steel (Napoleon) re: Proposed Employment Area Expansion, Request for Minister's Zoning Order (MZO) Support, Line 6 South and 17 Guest Road. Motion No. C210817/18-17 Moved by Scott, Seconded by Keane'''i Be it resolved 1 . That the information presented by Jamie Robinson, MHBC Planning, on behalf of Wolf Steel (Napoleon) re: Proposed Employment Area Expansion, Request for Minister's Zoning Order (MZO) Support, Line 6 South and 17 Guest Road be received. 2. That Rule 14.8o), as per the consolidated Procedural By-law No. 2017-165, be suspended. 3. That the Proposed Employment Area Expansion, Request for Minister's Zoning Order (MZO) Support, Line 6 South and 17 Guest Road be deferred until the next regular meeting of Council to permit consultation with the residents. Carried. 11. Open Forum: None. Page 15 of 30 Page 21 of 174 5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday... Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021. 12.Reports of Municipal Officers for Action: a) CS2021-19, Jennifer Whitley, Coordinator, Economic Development / Communications re: Tourism Product Gap Analysis & Policy Recommendation Award - RFP # CS2021- 02. Motion No. C210817/18-18 Moved by Greenlaw, Seconded by Keane Be it resolved A& 1. That CS2021-19, Jennifer Whitley, Coordinator, Economic Development / Communications re: Tourism Product Gap Analysis & Policy Recommendation Award - RFP # CS2021-02 be received and adopted. 2. That the Request for Proposal (RFP) CS 2021-02 —Tourism Product Gap Analysis & Policy Recommendations Project be awarded to CBRE Limited Tourism & Leisure Group in the amount of $29,900.00 plus HST. 3. That staff be authorized to execute the necessary contract. 4. That the proponents be advised of Council's decision under the Coordinator, Economic Development/Communications' signature. Carried. b) OCS2021-18, Ryan Anderson, Manager, Facilities and Parks re: Arena and Community Halls — COVID 19 Update. Motion No. C210817/18-19 Moved by Hough, Seconded by Veitch Be it resolved 1. That OCS2021-18, Ryan Anderson, Manager, Facilities and Parks re: Arena and Community Halls — COVID 19 Update be received and adopted. 2. That Council endorse the re-opening of the Oro-Medonte Community Arena with a targeted opening date of September 12, 2021. 3. That Council approve the allocation of $37,000 in 2021 and $37,000 in 2022, to be funded from the COVID-19 reserve. 4. That the Township Community Halls remain closed and under review for future opening considerations. Carried. Page 16 of 30 Page 22 of 174 5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday... Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021. c) CS2021-22, Yvonne Aubichon, Clerk; re: Hybrid Meeting System Report. Motion No. C210817/18-20 Moved by Scott, Seconded by Keane Be it resolved 1. That CS2021-22, Yvonne Aubichon, Clerk; re: Hybrid Meeting System Report be received and adopted. 2. That Council approves Option #2 with respect to Council and Development Services Meetings. 3. That staff be directed to ensure any changes to the Chambers are done in compliance with the Provincial Regulations and the Simcoe Muskoka District Health Unit Restrictions and Instructions. 4. That any proposed changes to the Procedural By-law, as a result of Council's direction, be brought forward for Council's consideration at the next Regular Council meeting. Carried. d) ES2021-03, Michelle Jakobi, Acting Director, Environmental Services; and Shannon Johnson, Chief Financial Officer/Treasurer re: Municipal Services Corporation (MSC) Asset Transfer Policy. Motion No. C210817/18-21 Moved by DeSousa, Seconded by Hough Be it resolved 1 . That ES2021-03, Michelle Jakobi, Acting Director, Environmental Services; and Shannon Johnson, Chief Financial Officer/Treasurer re: Municipal Services Corporation (MSC) Asset Transfer Policy be received and adopted. 2. That Council endorse the MSC Asset Transfer Policy as identified in ES2021-03. Carried. Page 17 of 30 Page 23 of 174 5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday... Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021. e) OCS2021-15, Justin Metras, Manager, Infrastructure and Capital Projects re: Amendment to Capital Budget — Bridge 4 Emergency Repair, Design and Construction of a Replacement Structure. Motion No. C210817/18-22 Moved by Veitch, Seconded by Scott Be it resolved 1. That OCS2021-15, Justin Metras, Manager, Infrastructure and Capital Projects re: Amendment to Capital Budget — Bridge 4 Emergency Repair, Design and Construction of a Replacement Structure be received and adopted. 2. That Council approve the replacement of Bridge 4 at an estimated cost of $1,100,000. 3. That the Director, Operations and Community Services be authorized to execute the appropriate agreements on behalf of the Township. 4. That Council approve the submission of an application to Ontario Infrastructure and Lands Corporation for the long-term financing of a $1 ,100,000 debenture to fund the design and construction. 14<1 Carried. f) OCS2021-19, Karla Musso-Garcia, Manager, Operations re: Intersection Review — Oakmont Avenue and Tanglewood Crescent. Motion No. C210817/18-23 Moved by Hough, Seconded by DeSousa Be it resolved 1 . That OCS2021-19, Karla Musso-Garcia, Manager, Operations re: Intersection Review — Oakmont Avenue and Tanglewood Crescent be received and adopted. 2. That based on a comprehensive review of the Oakmont Avenue and Tanglewood Crescent intersection, the existing stop sign on Oakmont Avenue be removed to revert the intersection to a single control on Tanglewood Crescent in accordance with provincial best practices adopted by the Township. 3. That the stop control by-law be amended to address the changes and be brought forward for Council's ratification. 4. That staff continue to work with the Ontario Provincial Police to facilitate proactive speed enforcement in priority locations. 5. That the Traffic Safety Task Force continue to target and monitor proactive road safety initiatives. Carried. Page 18 of 30 Page 24 of 174 5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday... Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021. g) OCS2021-20, Roz Llewellyn, Coordinator, Community Recreation re: Carley Hall Facility Rental Agreement with Brookstone Academy. Motion No. C210817/18-24 Moved by Greenlaw, Seconded by Veitch Be it resolved 1. That OCS2021-20, Roz Llewellyn, Coordinator, Community Recreation re: Carley Hall Facility Rental Agreement with Brookstone Academy be received and adopted. 2. That Council approve the proposed facility rental agreement with Brookstone Academy for a term of one year. 3. That the Director, Operations and Community Services be authorized to execute the rental agreement with Brookstone Academy. 1W Nllh�,Ask Carried. h) OCS2021-21, Justin Metras, Manager, Infrastructure and Capital Projects re. Supply and delivery of one 4x4, 1 ton 2022 Pick-up Truck. Motion No. C210817/18-25 Moved by Keane, Seconded by Greenlaw Be it resolved wk 46h:h.� 1. That OCS2021-21, Justin Metras, Manager, Infrastructure and Capital Projects re. Supply and delivery of one 4x4, 1 ton 2022 Pick-up Truck be received and adopted. 2. That Request for Quotation OCS 2021-010 Supply and delivery of one (1) Pick-up Truck be awarded to Thor Motors in the amount of$47,505.00 plus HST. 3. That the Director, Operations and Community Services be authorized to execute the appropriate agreements on behalf of the Township. 4. That the bidders be thanked and notified under the Director, Operations and Community Services' signature. *16kx Carried. i) FES2021-3, Hugh Murray, Director Fire & Emergency Services/Fire Chief re. 9-1-1 C.E.R.B. Services Agreement [Refer to Item 19h)]. Motion No. C210817/18-26 Moved by Scott, Seconded by Hough Be it resolved 1. That FES2021-3, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re. 9-1-1 C.E.R.B. Services Agreement be received and adopted. 2. That the Clerk and Mayor be authorized to sign the agreement. 3. That the appropriate by-law be brought forward for Council's consideration. 4. That the City Of Orillia's Fire Chief be notified of Council's decision under the Fire Chiefs signature. Carried. Page 19 of 30 Page 25 of 174 5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday... Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021. j) FES2021-4, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: Fire Dispatch Services Agreement [Refer to Item 19i)]. Motion No. C210817/18-27 Moved by Greenlaw, Seconded by Keane Be it resolved 1. That FES2021-4, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re. Fire Dispatch Services Agreement be received and adopted. 2. That the Clerk and Mayor be authorized to sign the agreement. 3. That the appropriate by-law be brought forward for Council's consideration. 4. That the City of Orillia's Fire Chief be notified of Council's decision under the Fire Chief's signature. 'A& 'X Carried. k) FES2021-5, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re. Tanker 3. Motion No. C210817/18-28 Moved by Veitch, Seconded by DeSousa Be it resolved 1. That FES2021-5, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re. Tanker 3 be received and adopted. 2. That Council authorize the acceptance of the cash settlement. 3. That the Fire Chief be authorized to purchase a replacement apparatus. Carried. 1) DS2021-117, Derek Witlib, Manager, Planning Services re. Request for Extension of Draft Plan Approval by Horseshoe Valley Lands Ltd, for 43-OM-93002 & 43-CD-93002 (Timber Ridge). Motion No. C210817/18-29` Moved by Keane, Seconded by Greenlaw Be it resolved 1. That DS2021-117, Derek Witlib, Manager, Planning Services re. Request for Extension of Draft Plan Approval by Horseshoe Valley Lands Ltd, for 43-OM-93002 & 43-CD-93002 (Timber Ridge) be received and adopted. 2. That Council approve the request for extension to draft plan approval by Horseshoe Valley Lands Ltd. for Timber Ridge (43-OM-93002 & 43-CD-93002), for a period of one (1) year. 3. That the appropriate notice of the changes of the conditions of draft plan approval be provided in accordance with the Planning Act, R.S.O. 1990, c.P.13. 4. That the applicant be advised of Council's decision under the Director, Development Services' signature. Carried. Page 20 of 30 Page 26 of 174 5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday... Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021. m) DS2021-118, Derek Witlib, Manager, Planning Services re: Request for Extension of Draft Plan Approval by Horseshoe Valley Lands Ltd. for Horseshoe Ridge Ph. 4 and Future Development Lands (43-OM-20001). Motion No. C210817/18-30 Moved by Hough, Seconded by Scott Be it resolved 1 . That DS2021-118, Derek Witlib, Manager, Planning Services re: Request for Extension of Draft Plan Approval by Horseshoe Valley Lands Ltd. for Horseshoe Ridge Ph. 4 and Future Development Lands (43-OM-20001) be received and adopted. 2. That Council approve the request for extension to draft plan approval by Horseshoe Valley Lands Ltd. for Horseshoe Ridge Ph. 4 and Future Development Lands (43-OM- 200010), for a period of one (1) year. 3. That the appropriate notice of the changes of the conditions of draft plan approval be provided in accordance with the Planning Act, R.S.O. 1990, c.P.13. 4. That the applicant be advised of Council's decision under the Director, Development Services' signature. Carried. n) DS2021-119, David Saunders, Manager, Development Engineering re: Pre-Servicing Agreement with 2150505 Ontario Inc., Eagles Rest Estates, File# 2013-SUB-01 [Refer to Item 19c)]. Motion No. C210817/18-31 Moved by DeSousa, Seconded by Keane Be it resolved 1% 'X 1. That DS2021-119, David Saunders, Manager, Development Engineering re: Pre- Servicing Agreement with 2150505 Ontario Inc., Eagles Rest Estates, File# 2013-SUB-01 be received and adopted. 2. That the Township of Oro-Medonte enters into a Pre-Servicing Agreement with 2150505 Ontario Inc. — Eagles Rest Estates. 3. That the appropriate By-law be brought forward for Council's consideration. 4. That the owner be notified of Council's decision under the Director, Development Services' signature. Carried. Page 21 of 30 Page 27 of 174 5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday... Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021. p) DS2021-121 , Andria Leigh, Director, Development Services; and Andy Karaiskakis, Senior Planner re: Official Plan Review and Comprehensive Zoning By-law Status Update. Motion No. C210817/18-32 Moved by Keane, Seconded by Scott Be it resolved 1. That DS2021-121, Andria Leigh, Director, Development Services; and Andy Karaiskakis, Senior Planner re: Official Plan Review and Comprehensive Zoning By-law Status Update be received and adopted. 2. That staff proceed with the project re-launch in accordance with the revised OPR and Zoning By-law Update Schedule. 3. That staff proceed with recruitment of the required contract resource to assist Township staff in the completion of the Official Plan Review and Zoning By-law Review projects for 2021-2022. Carried. q) CS2021-20, Yvonne Aubichon, Clerk re: Strategy Development for Digitalization of Records and Information Management Program Award - RFP # CS2021-03. Motion No. C210817/18-33 Moved by DeSousa, Seconded by Hough Be it resolved 1. That CS2021-20, Yvonne Aubichon, Clerk re: Strategy Development for Digitalization of Records and Information Management Program Award - RFP # CS2021-03 be received and adopted. 2. That the Request for Proposal (RFP) CS2021-03 — Strategy Development for Digitalization of Records and Information Management Program be awarded to Still Waters Consulting Inc. in the amount of $25,400.00 plus HST. 3. That staff be authorized to execute the necessary contract. 4. That the proponents be advised of Council's decision under the Clerk's signature. Carried. Page 22 of 30 Page 28 of 174 5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday... Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021. 13.Reports of Municipal Officers for Information Only: a) Robin Dunn, CAO re: Update on COVID-19 Actions. b) F12021-14, Janice McDonald, Accounting Clerk re: Statement of Accounts, Quarter 1 - 2021 , January 1 , 2021 to March 31 , 2021. c) F12021-15, Janice McDonald, Accounting Clerk re: Statement of Accounts, Quarter 2 - 2021 , April 1, 2021 to June 30, 2021 . d) CS2021-21, Vanessa Cooper, Executive Assistant, Mayor & Council and CAO re: Corporate Projects Status Update — May, June 2021. Motion No. C210817/18-34 Moved by Veitch, Seconded by DeSousa `' , Be it resolved that the reports, as listed under Item #13, Reports of Municipal Officers for Information Only, be received: a) Robin Dunn, CAO re: Update on COVID-19 Actions. b) F12021-14, Janice McDonald, Accounting Clerk re: Statement of Accounts, Quarter 1 - 2021 , January 1, 2021 to March 31 , 2021. c) F12021-15, Janice McDonald, Accounting Clerk re: Statement of Accounts, Quarter 2 - 2021 , April 1, 2021 to June 30, 2021. d) CS2021-21 , Vanessa Cooper, Executive Assistant, Mayor & Council and CAO re: Corporate Projects Status Update — May, June 2021. Carried. Page 23 of 30 Page 29 of 174 5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday... Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021. 9. Deputations/Presentations: b) Presentation by Jack Ammendolia, Watson & Associates Economists Ltd. in Association with Dr. Robert J. Williams re: 2021 Ward Boundary and Council Composition Review (WBCCR), Township of Oro-Medonte, Final Report dated August 18, 2021 [Refer to Items 19e) and 19f)]. Motion No. C210817/18-35 Moved by Veitch, Seconded by Greenlaw Be it resolved 'it 1. That the presentation by Jack Ammendolia, Watson & Associates Economists Ltd. in Association with Dr. Robert J. Williams re: 2021 Ward Boundary and Council Composition Review (WBCCR), Township of Oro-Medonte, Final Report dated August 18, 2021 be received. 2. That Councillor Modified - Option Consultant Suggestions with slight modifications outlined in the Final Report dated August 18, 2021 be approved as the preferred Ward Boundary Structure for the Township. ANEW 3. That draft by-law 2021-093, per Item 19e) and draft by-law 2021-094, be considered in conjunction with this Option later in the meeting. 4. That public notice be provided, as per section 222(3) of the Municipal Act, 2001, as amended. Defeated. Recorded Vote Requested by Councillor Veitch Councillor Veitch Yea Councillor Scott Nay Councillor DeSousa Nay Councillor Greenlaw Nay' Deputy Mayor Hough Nay Councillor Keane Nay Mayor H.S. Hughes Nay N4 Page 24 of 30 Page 30 of 174 5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday... Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021. Motion No. C210817/18-36 Moved by Scott, Seconded by DeSousa Be it resolved 1. That the presentation by Jack Ammendolia, Watson & Associates Economists Ltd. in Association with Dr. Robert J. Williams re: 2021 Ward Boundary and Council Composition Review (WBCCR), Township of Oro-Medonte, Final Report dated August 18, 2021 be received. 2. That Councillor Modified Option 1 with slight modifications outlined in the Final Report dated August 18, 2021 be approved as the preferred Ward Boundary Structure for the Township. 3. That draft by-law 2021-093, per Item 19e) and draft by-law 2021-094, be considered in conjunction with this Option later in the meeting. 4. That public notice be provided, as per section 222(3) of the Municipal Act, 2001 , as amended. Carried. Recorded Vote Requested by Councillor Sco Councillor Scott Yea Councillor Veitch Yea Councillor DeSousa Yea Councillor Greenlaw Nay Deputy Mayor Hough Nay Councillor Keane Yea Mayor H.S. Hughes ' Yea 14.Reports of Members of Council:NEIL Nob, a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. The following members of Council provided updates: Mayor H.S. Hughes; Councillor Scott. 15.Announcements: Councillor Scott requested consent, per Motion No. C210817/18-15, that the working group members be selected. Per Section 10.0 of the consolidated Procedural By-law No. 2017- 165, the following members of Council will comprise the working group: Mayor Hughes, Councillor DeSousa and Councillor Scott. Page 25 of 30 Page 31 of 174 5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday... Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021. 16.Consent Agenda: a) Announcements of Interest to the Public: 1 . Township of Oro-Medonte, Administration Centre Closed, Civic Holiday, Monday, September 6, 2021, Labour Day. 2. Township of Oro-Medonte, September 1, 2021 Development Services Committee Meeting, Commencement Time 4:30 p.m. b) Severn Sound Environmental Association (SSEA) and re: Quarterly report and Board and SPA meeting highlights from the SSEA 1st and 2nd Quarter 2021 . Staff Recommendation: Receive for Information Only. c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, June 25, 2021. Staff Recommendation: Receive for Information Only. d) Correspondence dated July 26, 2021 from Susan McKinnon, Manager, Budget and Business Analysis, Lake Simcoe Region Conservation Authority (LSRCA) re: LSRCA 2022 Preliminary Budget Submission. Staff Recommendation: Receive and Refer to 2022 Budget Deliberations. . e) Correspondence dated July 19, 2021 from The Corporation of The Town of Cobourg re: Support for Bill C-6 An Act to amend the Criminal Code. (Conversion Therapy). Staff Recommendation: Receive for Information Only. f) Correspondence dated June 24, 2021 from City of Toronto re: Bill 177 Stronger Fairer Ontario Act Changes to Provincial Offences Act (Ward All). Staff Recommendation: Receive, Support, Advise under Mayor's Signature. g) Correspondence from the City of Toronto re: Building the Early Learning and Child Care System Toronto Needs (Ward All). Staff Recommendation: Receive, Support, Advise under Mayor's Signature. h) County of Simcoe correspondence re: Continuing Municipal Concerns on Production of Cannabis for Medical Purposes. Staff Recommendation: Receive for Information Only. Page 26 of 30 Page 32 of 174 5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday... Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021. Motion No. C210817/18-37 Moved by Greenlaw, Seconded by Scott Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: 1 . Township of Oro-Medonte, Administration Centre Closed, Civic Holiday, Monday, September 6, 2021, Labour Day. 2. Township of Oro-Medonte, September 1 , 2021 Development Services Committee Meeting, Commencement Time 4:30 p.m. b) Severn Sound Environmental Association (SSEA) and re: Quarterly report and Board and SPA meeting highlights from the SSEA 1st and 2nd Quarter 2021. Received for Information Only. c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, June 25, 2021 . Received for Information Only. d) Correspondence dated July 26, 2021 from Susan McKinnon, Manager, Budget and Business Analysis, Lake Simcoe Region Conservation Authority (LSRCA) re: LSRCA 2022 Preliminary Budget Submission. Received and Referred to 2022 Budget Deliberations. e) Correspondence dated July 19, 2021 from The Corporation of The Town of Cobourg re: Support for Bill C-6 An Act to amend the Criminal Code. (Conversion Therapy). Received for Information Only. q%151 f) Correspondence dated June 24, 2021 from City of Toronto re: Bill 177 Stronger Fairer Ontario Act Changes to Provincial Offences Act (Ward All). Received, Supported, Advised under Mayor's Signature. g) Correspondence from the City of Toronto re: Building the Early Learning and Child Care System Toronto Needs (Ward All). Received, Supported, Advised under Mayor's Signature. h) County of Simcoe correspondence re: Continuing Municipal Concerns on Production of Cannabis for Medical Purposes. Received for Information Only. Carried. Page 27 of 30 Page 33 of 174 5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday... Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021. 17.Communications/Petitions: None. 18.Notice of Motions: None. 19.By-Laws: A&# a) 2021-088: A By-law to Appoint Building Inspectors and to Repeal By-laws 2019-090 and 2019-068. b) 2021-090: A By-law to Appoint a Deputy Chief Building Official and to Repeal By-law No. 2017-113. c) 2021-091: A By-law to Authorize the Execution of a Pre-Servicing Agreement with Eagles Rest Estates (2150505 Ontario Inc.) — Draft Plan of Subdivision for: 1552 Bass Lake Sideroad West, Oro Cons 3 and 4 Pt Lot 5 RP, 51 R37221 Parts 3 and 4, Formerly in the Township of Oro, Township of Oro-Medonte, County of Simcoe. d) 2021-092: A By-law to Amend By-law 2021-020 "A By-law to Appoint Municipal Law Enforcement Officers/Provincial Offences Officers". e) 2021-093: Being a By-Law to Re-divide the Ward Boundaries within the Township of Oro-Medonte (Schedule A to be attached following Council's decision). f) 2021-094: Being a By-Law to Change the Composition of Council for the Township of Oro-Medonte. g) 2021-096: A By-law to amend the zoning provisions which apply to lands at Part of West Half of Lot 15, Concession 8 (Medonte) Township of Oro-Medonte 2021-ZBA-09 (2353970 Ontario Inc.). h) 2021-097: Being a By-law to Authorize the Execution of an Agreement for 9-1-1 Central Emergency Reporting Bureau (C.E.R.B.) Services between the Township of Oro- Medonte and the City of Orillia and to Repeal By-Law No. 2020-131 . i) 2021-098: Being a By-law to Authorize the Execution of an Agreement for Fire Dispatch Services between the Township of Oro-Medonte and the City of Orillia and to Repeal By- Law No. 2020-132. Page 28 of 30 Page 34 of 174 5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday... Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021. Motion No. C210817/18-38 Moved by Hough, Seconded by Greenlaw Be it resolved that By-laws 2021-088, 2021-090, 2021-091, 2021-092, 2021-096, 2021-097, 2021-098 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. That By-laws 2021-093 and 2021-094 be pulled for further discussion. Carried. Motion No. C210817/18-39 Moved by Keane, Seconded by DeSousa Be it resolved that By-law 2021-094 Being a By-Law to Change the Composition of Council for the Township of Oro-Medonte be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor and staff bring forward an amendment to determine the length of time for the Deputy Mayor's term of office. Carried. Motion No. C210817118-40 Moved by Scott, Seconded by DeSousa (' Be it resolved that By-law 2021-093 Being a By-Law to Re-divide the Ward Boundaries within the Township of Oro-Medonte as outlined in Schedule A attached be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. A, is Unanimously Carried. 20.Closed Session Items (Unfinished Items): None. Page 29 of 30 Page 35 of 174 5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday... Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021. 21.Confirmation By-Law: a) 2021-099: Being a by-law to confirm the proceedings of the Council meeting held on Tuesday, August 17 and Wednesday, August 18, 2021. Motion No. C210817/18-41 Moved by Veitch, Seconded by DeSousa Be it resolved that By-Law No. 2021-099: Being a by-law to confirm the proceedings of the Council meeting held on Tuesday, August 17, 2021 and Wednesday, August 18, 2021 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 22.Adjournment: a) Motion to Adjourn. Motion No. C210817/18-42 Moved by Greenlaw, Seconded by Hough Be it resolved that we do now adjourn at 6:03 p.m. Carried. Mayor, H.S. Hughes Clerk, Yvonne Aubichon Page 30 of 30 Page 36 of 174 5.b) Minutes of Special Council meeting held on Monday, August 23, 2021 . The Township of Oro-Medonte ,/�}TownShipof Special Council Meeting Minutes (w4a_ 'ItPi Electronic Meeting Proud Heritage,Exciting Future Monday, August 23, 2021 10:00 a.m. 2018-2022 Council Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Tammy DeSousa Councillor Cathy Keane Councillor Shawn Scott Councillor Randy Greenlaw Regrets: Councillor Ian Veitch Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria Present: Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services; Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law Enforcement Officer; Jenny Legget, Public Relations Officer/Communications; Chris Williams, and Laura Dean, Aird & Berlis LLP All Council and staff participated via ZOOM platform 1. Call to Order - Moment of Reflection: Mayor H.S. Hughes assumed the Chair at the above noted time and called the meeting to order. The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the Page 1 of 6 Page 37 of 174 5.b) Minutes of Special Council meeting held on Monday, August 23, 2021 . Special Council Meeting Minutes — Monday, August 23, 2021. spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. SC210823-1 Moved by DeSousa, Seconded by Hough 4A Be it resolved that the agenda for the Special Council meeting of Monday, August 23, 2021 be received and adopted. Carried. 3. Disclosure of Pecuniary Interest: None declared. 4. Open Forum None. 5. Closed Session Items. a) Motion to go In Closed Session. Motion No. SC210823-2 110116, il Moved by Greenlaw, Seconded by Keane Be it resolved that we do now go in Closed Session at 10.03 a.m. to discuss • Solicitor-client privilege; Litigation affecting the municipality (837 Line 7 South - Cannabis); (918 Line 3 South - Cannabis); (250 Ridge Road West - Cannabis). Carried. Page 2 of 6 Page 38 of 174 5.b) Minutes of Special Council meeting held on Monday, August 23, 2021 . Special Council Meeting Minutes — Monday, August 23, 2021. b) Motion to Rise and Report. Motion No. SC210823-3 Moved by Hough, Seconded by Scott Be it resolved that we do now Rise at 12.23 p.m. at which time we shall Report on the Closed Session Items 5 c) Robin Dunn, CAO re: Solicitor-client privilege; Litigation affecting the municipality (837 Line 7 South - Cannabis). d) Robin Dunn, CAO re: Solicitor-client privilege; Litigation affecting the municipality (918 Line 3 South - Cannabis). e) Robin Dunn, CAO re: Solicitor-client privilege; Litigation affecting the municipality (250 Ridge Road West - Cannabis). e x Carried. c) Robin Dunn, CAO re: Solicitor-client privilege; Litigation affecting the municipality (837 Line 7 South - Cannabis). The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services; Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law Enforcement Officer; Jenny Legget, Public Relations Officer/Communications; Chris Williams, Laura Dean, Aird & Berlis LLP. Motion No. SC210823-4 A6h, Moved by Keane, Seconded by Greenlaw 10 Be it resolved 1. That the confidential verbal information / confidential correspondence as presented by Robin Dunn, CAO; Chris Williams and Laura Dean, Aird & Berlis LLP re: Solicitor-client privilege; Litigation affecting the municipality (837 Line 7 South - Cannabis) be received. 2. That staff and legal Counsel proceed as outlined by legal Counsel and report back accordingly. VF Carried. Recorded Vote Requested by Councillor Scott Councillor Scott Yea Councillor DeSousa Yea Councillor Greenlaw Yea Deputy Mayor Hough Yea Councillor Keane Yea Mayor H.S. Hughes Yea Page 3 of 6 Page 39 of 174 5.b) Minutes of Special Council meeting held on Monday, August 23, 2021 . Special Council Meeting Minutes — Monday, August 23, 2021. d) Robin Dunn, CAO re: Solicitor-client privilege; Litigation affecting the municipality (918 Line 3 South - Cannabis). The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services; Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law Enforcement Officer; Jenny Legget, Public Relations Officer/Communications; Chris Williams, Laura Dean, Aird & Berlis LLP. Motion No. SC210823-5 Moved by Scott, Seconded by DeSousa Be it resolved 1. That the confidential verbal information / confidential correspondence as presented by Robin Dunn, CAO; Chris Williams and Laura Dean, Aird & Berlis LLP re: Solicitor-client privilege; Litigation affecting the municipality (918 Line 3 South - Cannabis) be received. 2. That staff and legal Counsel proceed as outlined by legal Counsel and report back accordingly. Carried. Recorded Vote Requested by Councillor Scott Councillor Scott Nay Councillor DeSous4a#, Yea Councillor Greenlaw Yea Deputy Mayor Hough Yea Councillor Keane Nay Mayor H.S. Hughes Yea Page 4 of 6 Page 40 of 174 5.b) Minutes of Special Council meeting held on Monday, August 23, 2021 . Special Council Meeting Minutes — Monday, August 23, 2021. e) Robin Dunn, CAO re: Solicitor-client privilege; Litigation affecting the municipality (250 Ridge Road West - Cannabis). The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law Enforcement Officer; Jenny Legget, Public Relations Officer/Communications; Chris Williams, Laura Dean, Aird & Berlis LLP. Motion No. SC210823-6 Moved by Greenlaw, Seconded by Hough Be it resolved 4A 1. That the confidential verbal information / confidential correspondence as presented by Robin Dunn, CAO; Chris Williams and Laura Dean, Aird & Berlis LLP re: Solicitor-client privilege; Litigation affecting the municipality (250 Ridge Road West - Cannabis) be received. 2. That staff and legal counsel proceed as outlined by legal Counsel and report back accordingly. Carried. Recorded Vote Requested by Councillor Sc tt Councillor Scott Nay Councillor DeSousa Yea Councillor Greenlaw Yea Deputy Mayor Hough Yea Councillor Keane Yea Mayor H.S. Hughes Yea 6. Confirmation By-Law- a) 2021-100- Being a by-law to confirm the proceedings of the Special Council meeting held on Monday, August 23, 2021. Motion No. SC210823-7 IF Moved by DeSousa, Seconded by Scott Be it resolved that By-Law No. 2021-100- Being a by-law to confirm the proceedings of the Special Council meeting held on Monday, August 23, 2021 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 5 of 6 Page 41 of 174 5.b) Minutes of Special Council meeting held on Monday, August 23, 2021 . Special Council Meeting Minutes — Monday, August 23, 2021. 7. Adjournment: a) Motion to Adjourn. Motion No. SC210823-8 Moved by Keane, Seconded by Hough Be it resolved that we do now adjourn at 12.27 p.m. Carried. Mayor, H.S. Hughes Clerk, Yvonne Aubichon Page 6 of 6 Page 42 of 174 11 John Naas, Blackline Consulti... • CD O O O O Q N � O J, N O CD CL N N C L L. 0 s O 2 U sn a <n Page 43 of 174 8.a) Presentation dated September, 2021 by John Naas, Blackline Consulti... c O =3 N � N � O O U o i E c� o (D -0 M CD C Q cn ry Q Page 44 of 174 8.a) Presentation dated September, 2021 by John Naas, Blackline Consulti... sms s G mga 51 Ny M�,5 YI € S�sc 3 W _ U c O U) E — � M O L- U) U) O O ) U 4-0 O o E ° U O 00 o U o }. ° E L o o U L o o L O Q L U) U U U) cn c O v US o � -- - o L E OQ E oQ o IL (n U U U) Q Page 45 of 174 8.a) Presentation dated September, 2021 by John Naas, Blackline Consulti... N ql* N N RIT a) C6 E U c� O CM a) U Q •> () •� �_ w U C1 ii O >1 a) >— >1 — o O -0 O U Q ( U _ _ O O Q U � _0 U) L O fA fn Q U) U) N Q -O N U) +- 0O � j O O U M U) `~ a) L a) O M — O N E � O c c � > (n a)� U O v U ! Page 46 of 174 8.a) Presentation dated September, 2021 by John Naas, Blackline Consulti... 0 ' � O O O • O � � O � U = (6 � O � > C> � � v o � � o > ' o a� � U O O tq y � U = N > c aD � U -0 o L U Q� 0� 0) U Q ry Page 47 of 174 8.a) Presentation dated September, 2021 by John Naas, Blackline Consulti... 06 O L Q c _ O a--+ O V L O O O > Q a) ry Q a) _ O _0 > O c a)� J O E U L • V) E CM 0 0 _0 a� >1 N L o (D o M _ E Q � p -0 Q O (n U ° o o U O > ry o O (D }, U o a� o ° U) U M � O c U) N a) o o a>i cn 0 v � U J OU > Q c� Q ry Page 48 of 174 8.a) Presentation dated September, 2021 by John Naas, Blackline Consulti... 0 z J z O U w z J Y U Q J m Page 49 of 174 8.a) Presentation dated September, 2021 by John Naas, Blackline Consulti... OIT 1'nud llrrl�pr,�xYifrug Purfwrc Corporate Strategic Ian The Corporation of the Township.,of Oro-Medonte 2021 -2023 Proud Heritage, Exciting Future! Page 50 of 174 8.a) Presentation dated September, 2021 by John Naas, Blackline Consulti... Contents Introduction ................................................................................................................... 1 Message from Mayor & Council .................................................................................. 1 FutureDirection.............................................................................................................2 Goals ..............................................................................................................................3 Prepare for Our Future ................................................................................................ 3 Foster Safe and Inclusive Community Living & Business Growth ...............................4 Modernize Township Services.....................................................................................5 Support Our Workforce ...............................................................................................7 Page 51 of 174 8.a) Presentation dated September, 2021 by John Naas, Blackline Consulti... Corporate Strategic Plan 2021-202, Introduction Over the past eighteen months, the Township of Oro-Medonte along with fellow Canadians have confronted significant challenges due to the Covid-19 pandemic. The Township has made several changes to help ensure residents and business continue to get the services they need while protecting the health of all. As the process of healing and recovery continues to evolve, the Township will likely face further fiscal, social, environmental, and organizational changes. The intent of this Strategic Plan is to manage further uncertainty and change and set a high- level direction for the Township from 2021 to 2023. Implementation of the initiatives identified in this strategic plan will be incorporated into the Township's internal processes for assigning accountability and measuring performance. This Corporate Strategic Plan was developed in collaboration with the Township's Council and Senior Management Team, with input obtained through public consultation. It also builds upon the previous Corporate Strategic Plan and other recent reviews such as the Service Delivery Review (2020) and the Planning & Development Process Review (2020). Message from Mayor & Council Township of Oro-Medonte Council is pleased to present the 2021-2023 Corporate Strategic Plan. This strategic plan serves as a living and guiding document, which is reviewed and refreshed, to address and adapt, to changing circumstances. It ensures members of Council and staff are able to align their efforts with the Township's long-term vision. Building on the work of previous Council's, the strategic plan will be a valuable tool to assist with our collective decision-making, priority-setting, and ongoing management of the Township. It has been exciting to see the plan develop, and is based on feedback received from residents, community stakeholders, staff, and members of Council. We have been living in unprecedented times since the beginning of the COVID-19 global pandemic. The Township continues to shift and adjust to manage the ever-changing impact of the public health crisis. This strategic plan takes COVID-19 into consideration, with opportunities to build and enhance services for residents and businesses. Oro-Medonte is a beautiful and special community that we call home. Together, we celebrate our proud heritage, and look forward to an exiting future. Page 52 of 174 8.a) Presentation dated September, 2021 by John Naas, Blackline Consulti... Corporate Strategic Plan 2021-202, Future Direction The following outlines the Township's future direction for the next three years: • What we are trying to How we will achieve it How we will know we achieve have achieved it The Township's Strategic Plan includes four goals, each with a set of supporting initiatives, which the Township will implement to achieve its goals. To be a progressive, collaborative, healthy community where everyone can live, work, and play To provide services that respond to the evolving needs of our community Prepare for Our Foster Safe and Modernize Support Our Future Inclusive Community Township Workforce Living & Business Services Growth Service Oriented Creative, Integrity Openminded & Inclusive Accountability age Page 53 of 174 8.a) Presentation dated September, 2021 by John Naas, Blackline Consulti... Corporate Strategic Plan 2021-202, Goals Prepare for Our Future Prepare for the long-term sustainability and resiliency of the Township's assets and resources. Review and Update Master Plans Complete and implement Corporate Master Plans to outline the long term strategy for the Township's resources including Fire Master Plan, Parks and Recreation Master Plan, Transportation/Road Network Plan, Drainage/Stormwater Master Plan, Strategic Plan. Develop an Environmental Sustur Lability and Climate ChnnnQ Strategy Develop a long-term strategy that will identify actions to reduce the impact of service delivery on the environment and improve the Township's resiliency to climate change. W3 Develop a Sustainable Financial Strategy Establish and maintain our financial reserves through a long-term strategy that supports the current and future infrastructure needs, including the Development Charges Study. rrrec°r,very iwimae our caatrc Expand our asset management plan to incorporate and detail all current and future assets. Complete a strategic review of Corporate facilities and equipment. Establish a Sustainable Approach to Servicing & Infrastructure Support identified employment and residential growth by facilitating the provision of municipal services through Partnerships/Municipal Service Corporations. Page 54 of 174 8.a) Presentation dated September, 2021 by John Naas, Blackline Consulti... Corporate Strategic Plan 2021-202, Foster Safe and Inclusive Community Living & Business Growth Guide growth while protecting the environment, support community events, facilitate utility and infrastructure plans. Review and Update Official Plan Ensure land use planning policies are updated to reflect Provincial and County policies, manage change, promote economic activity that does not negatively impact the Township's natural heritage features and attributes, encourages active transportation, and provides a range of housing options. b uira on Local E4 Capitalize on major local events to optimize return to the community. Support Growth Througr, LiM LaLablishl,itrir. of Mulllwyul Wo Service Corporations Utilization of Municipal Service Corporations (MSC's) to enhance future employment and residential growth opportunities. PW Facilitate Improvements to Broadband Connectivity and Natural Gas Advocate and support improved Internet and Natural Gas access for Township residents and businesses. Review ana vodate Economic Development Strategy Update the Township's Economic Development Strategy to ensure the municipality is positioned to support business growth opportunities that are in alignment with Township and Provincial land use planning policies and the municipality's strategic vision. Page 55 of 174 8.a) Presentation dated September, 2021 by John Naas, Blackline Consulti... Corporate Strategic Plan 2021-202, Modernize Township Services Streamline processes and leverage technology to make efficient use of staff time. jlUpdate the Township's Information Technology Strategic Plan Update the Corporate Information Technology Strategic Plan that will guide the future direction of Information Technology enhancements and processes. Streamline Permitting Process Review and streamline our online zoning certificate and building permitting process. eCl g,o Digitize and Enhance Records Management System Digitize and enhance the Township's records management system to improve staff efficiency, strengthen business resiliency while balancing privacy and transparency. Replace the Township's Digital Operating Systems Replace the Township's digital operating systems with current technology to meet the evolving needs of the Township and its residents. immemenr-sranaara rnrormarron r ecnno oav r-racr'ces Implement standard practices for information technology to achieve greater internal efficiencies and enhance the resident experience. Page 56 of 174 8.a) Presentation dated September, 2021 by John Naas, Blackline Consulti... Corporate Strategic Plan 2021-202, Update the Township's Website Redesign the Township's website to provide greater access to digital services in an easier to use format. Now 094111111 Improve Delivery of Services 011W Improve the Township's delivery of services through a long-term service strategy, standardizing processes and defined service levels. Develop KeyPerformance Indicators (KPIs) Utilizing regular assessments of residents' and business' satisfaction, develop and implement a set of KPIs to measure performance across the Township, improve accountability and identify areas for continued improvement. Page 57 of 174 8.a) Presentation dated September, 2021 by John Naas, Blackline Consulti... Corporate Strategic Plan 2021-202, Support Our Workforce Provide staff with the right tools, technology, processes, and training to manage priorities and deliver high quality services to residents. • • . . TM Implement Human Resources Information System (HRIS) Implement an HRIS to enable strategic management of Township human resources and improve staff efficiencies. • Improve Performance Management Program Refine our Performance Management Program to recognize and motivate all employees. Revise Approach to Prioritizing Initiatives Revise the Township's approach to prioritizing and managing initiatives and outcomes. Measure Employee Satisfaction Conduct regular assessments of employee satisfaction to identify areas for continued improvement. 4W Maintain Effective Governance-Operational relari®ns Educate staff and Council on their respective roles and responsibilities, and adoption of governance best-practices. Page 58 of 174 ,J]/OroMedonte � (705) 487-2171 V@TwpOroMedonte ►l info@oro-medonte.ca Deputation by Michael r a i Toaimslrrp n1 ,/�� Proud Heritage,Exciting Future Important: Participants must have a ZOOM account in order to participate via video in electronic meeting(s). Any written or electronic submissions and background information for consideration by Council/DS Committee must be submitted in Microsoft PowerPoint /Microsoft Word format to the Clerk by 9:00 a.m. 7 calendar days prior to the preferred meeting. I am requesting electronic deputation/presentation at Wednesday,July 14th @ 10am Meeting regarding the agenda item ❑ on my own behalf; ❑ on behalf of an applicant; or ■❑ on behalf of a group/organization; please state name below. By stating the application number, applicant name or group/organization named below, you confirm that you are duly authorized to act on behalf of the identified applicant or group/ organization and that the applicant or group/organization hereby gives its approval for you to act on this matter. Simcoe County Food Council will connect by ■❑ Computer or ❑ Telephone only (if telephone, attendee must call from same phone number as registered on form). Please note: Depending on volume of speakers, telephone number may be visible to public; however, every effort will be made to change prior to being promoted to panelist. No blocked telephone numbers will be permitted. I will be providing a: ■❑ PowerPoint Presentation ❑ Written Presentation To reduce strain on the technology and keep meetings-hearings streamlined, the Township requests that at this time only one (1) representative of the owner/applicant participate per application as the spokesperson for the application or deputation item. Deputations/presentations will be provided ten (10) minutes to present. Have you presented a deputation/presentation previously on this matter? ❑ Yes ■❑ No Subject of Deputation/Presentation Please describe below, the subject matter of the requested deputation/presentation in sufficient detail, to provide the Township a means to determine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that provide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Council's Mandate. The Simcoe County Food Council would like to make a presentation to raise awareness about the Food Council and its work in implementing the Simcoe County Food Security Framework. We are striving to better connect actors in the food system and provide more structure for county-wide collaboration and knowledge exchange. Please identify the type of action you are seeking of Council/Committee on this issue. ■❑ No Action, e.g., an awareness of topic or organization. ❑ To Request Action. Please describe in detail. Page 60 of 174 8.b) Deputation by Michael Ryan, on behalf of Simcoe County Food Council... If you are requesting action, have you been in contact with a staff member to seek a resolution with regard to this matter? ■❑ Yes 0 No If yes, who were you in contact with? Reason why this presentation is important to Council and to the municipality: Household food insecurity affects 1 in 8 households in Simcoe County. Covid19 has exacerbated this serious issue. It is important to be aware of the inequities that our community members face, what current assets exist, and how we can move forward to address this issue as well as food system issues as a whole. *Date of Request:Tuesday, June 22nd, 2021 *Name of Requestor: Michael Ryan *address: 14 Ramblewood Drive, Unit 202 *Telephone: 5193770759 Fax: *Email:foodcouncilcoordinator@gmail.com Note: All materials must be provided at the time specified above, no additional material will be added to the meeting. Please email your request to deputation(a)-oro-medonte.ca It is the responsibility of the participant to ensure that they have received consent for any third party information. Scheduling will be at the discretion of the Clerk, and will be confirmed no later than Friday of the week prior to the meeting. There are no guarantees that by requesting a certain date(s) your deputation/presentation will be accepted, as prior commitments may make it necessary to schedule an alternate date suggested by the Clerk. Upon approval the Clerk/Clerk designate will provide a ZOOM link or virtual telephone extension number, permitting the presenter electronic access to the meeting. For further instruction please refer to Protocols for Public Participation Council and DS Meetings. The Clerk's Office will confirm receipt of the request, however if you do not receive a return email, please contact the Clerk's Office 5 days after the request is submitted. Section 14.8 a-t) of the Procedural by-law as amended by By-law 2020-009 shall be adhered to. Personal information on this form is collected under the legal authority of the Municipal Act, S.O. 2001, c.25 as amended. The information is collected and maintained for the purpose of creating a record that is available to the general public pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Clerk's Office, The Corporation of the Township of Oro-Medonte, 148 Line 7 South, Oro-Medonte, Ontario, LOL 2EO. Presentation Format Guidelines In order to ensure any presentations are visible on the Township's technology, please: • Use a PowerPoint with a 16:9 ratio (widescreen); • Use PowerPoint, not a PDF format whenever possible; • If you must use PDF format, please make sure the original document is in a landscape orientation and all text is large enough to be legible when the naggee i�ypv,-_ l4in full screen. 8.b) Deputation by Michael Ryan, on behalf of Simcoe County Food Council... 4--j r. a i Z3 0 U (1) (0 16 E 0 0 Un s� Page 62 of 174 4;p 00 0 tl A r.�? J 0 0 1), ,I)o i �0 CD r d 1:10 d© ¢�d Oo LU L� 1>00 N tl 00 LU Q a - 0 a C) d��r �r�7 A- Ci00 ,(1 CD o v� d- r�, CD m 8.b) De"tation by Mic oe o C*oucil... o . E mCO � � o ._ * • Q 0 p L m L N 0 u 5 17 '' el Ryan, on behalf of Simcoe ,4 Cognty Food Council... ,L W W =C O = U CI Ul � ~ Z:) w W_ � Z 0 J � W W Cl)m - a w > = H O O f _ < L€J Lu U W W LLU 0- 0 < f- in < CI? W U U = — O F- O CD ,► < 0 Z t U E 2 la- 2 d w < O =) O = C], U U u7 U U) Q _ < O CO cr- ~ Z *.7 J 0 = J F+�1 U +- w O d < < Z HL - w < � z � J J < _j r J W z = CL Y O > J U C7 C17 � Page 65 of 174 • A Z�3 C13 0 Co � — cn Co -0 Za + 4 a co 0 0) � a) �1 � N c) cy fl} Q) O co � H� CU U L fl1 Q1 f — t3? Co _ C �1 c Q N C 4- 0 -� n U C� E CCS fl U +j p 4-4 Q Q} C3 Cll -j C] .> Q CU Ca L •L U � o CCU � f1] 8.b) Deputation by Michael Ryan, on behalf of Simcoe County Food Council... v E L as m c o :3 U) a z0 -o .4-' o 0 0 C L L CU C a a v — O 0) _ U CO N U { O Z _ C U [U O Q C7 Z w O (/ E n CO 4 Q 0 cu E © E "' O U c� O — m rri Q CL Q a) U U7 CL _ C O E E `o [n [� W Ln a — p O 0 C s U Z) >1 C E 0 L 43 U Rb G7 C p) O L O CU O O s O U O CO �_ cU — o 0 0 v o a - o E m ° 0 W aI - E c Q "_a _ c ° o CO 6- t17 p 4) O Qi W Co „ > v CL uy cL L- L o a -� o CO v CC = a) s E E Im 04 14 *4 Page 67 of 174 H w in (1) c QCO) C LL 0 Q LU W m U a co W �t z to y, v_ W ~ Z H a a z z E' Q w z LU ca = w H © 0 Lu ca w > 0 0 0 m z w z a > v_ w o a U e a OLL 0 W J a z LL z L d z O c U = 0 Q W jx m w H 0. O 0 U J O a o U o a 0 LL. 0 c 4-J oLL IA � § (A @ &A � 0 d 0 LL d - CA L 3 a I c o U o w, E E E E Q o 0 0 � ,k LL 0 � u 'L. _ C § tko L. c 0 � k � CL � m � P . I I ' I LLJ J Q J W — z - z = = 0o 0 p , F 0 C3 Q W Z Cn w m a V) LL w w w - z w w O �- H m Q D �[ 0 0 Cr H LL w 0. C m w U 4 � U7 LL J 0 0 � � Q y CL = 4 LL p F- < w m w L) 0 w 0 z w w a W w LLi © Q + p w Ix �_ _ W w ❑ J G m z to 0 2 � 8.b) Deputation by Michael Ryan, on behalf of Simcoe County Food Council... Q1 a' 4-1 = •� V) � a -= a ru © 0 CO tIy aj 0 Cll Q L D o O U) CJL1 � Yj C N Lr) Ln 0 C 0 E _ m r a LR m 00 o 0 C) 0 a ru 0 0 a) � � a� LL .-. — c C TO fl U O -C p Q) ZI Q) 4- E U E Ln a Q� (� o L b �— Ln LL p _ Q CL a-=� •1 V Q a� b {!} L1 CYO QC? Q O m = C- cl1 Q a--� Page 71 of 174 8.b) Deputation by Michael Ryan, on behalf of Simcoe County Food Council... N v C C Ln !� L ro _ w a v U m 7n s 0.0 cn j C n 0 0 o - C -0 ru Ln v 4 L v ) © © ° L a. o E u - v p m U Ln E xaxx [7C7mwam > xx a ` Cm � a $ WtL (Q� .0 r L, cs' CCD aj W Q4 Yl E: Q C7 tV ca t- ti+ = 94 cg "Q � wcL3 (D0 � � � op `� � C tS O. O ca CLV v C O O C LL mc -0 N t] I/1 2 G LL O 0 It 0 to c a. w 8 ° -+ x .5 �+ a � m V o wr ( M ® di Q O Q] y L} sell 0 -�L � t7a � ° -0 xTi = 891 � � _ Page 72 of 174 8.b) Deputation by Michael Ryan, on behalf of Simcoe County Food Council... Cz 0 N � a4 � cis yt_ c Cc Cz 00 � y occ �O Q € . c/y cc S L + O] C7 M G f;�I)52 ' cc CL 0 rL — Q �R X r` CL cj m x a s a v c� di cr 0 sn Page 73 of 174 8.b) Deputation by Michael Ryan, on behalf of Simcoe County Food Council... U') o w Q a V) 0 � D U a s�5 C � a 0 L L G i-1 U Q � +� Q) N fY i fl fL5 p m u C 0 cs _ M a v o t' 0 C C CD C CY) J � ru U > U! L 0- a C) n6 [n w LLI 0 -b� Q) E 0- CO r- l/1 Q w C � Tt � 00 Q _ C N �n -- •� N 0OD _ IA 4-JLn CLa� E �ul O = ru V N (Z 0 -r- m Q a-' fl- U vt — C tta D L OJ E V) ° .� rn O O L'U � N to G ru T n c V a _ o -0 s- QQ U-) (A N QJ N I< Page 74 of 174 ■� 4 •� C> QJ 0 c _0 Qa -0 u � CC7 Q � Q _� � � rco - L Q to o � ram, � o r� -- �4— c C-) �_ u Gi m Q) 0 ul 0 V) 4- W > Q) n ' mc 0 o E 0 a, a U) ul 0 E E CO °} `'r s� Q) by© m m � Zj �} • i � i i i LU N < O 'J � cn LU Y i z cW Q 0p 0 -' w � J 0 z C/) Lu ix _ Q Z 0 � � M Lu Vu 0 LW < LL CD W D (' LL H z v Q w F- C] w J 0 > ax w CL F- t) ca LU Z a CC w m o o z 0 o ; � Ho cn 0 L) LL W � x � 0 W � W P� 0 0 C. �D 0 () oowo� W U D-4 O. 4w, 3 ± » Z) 4 � / n E o & m CD co : k \ \ u p 3 n = E 6 / LL § g g m o m o \ 7 7 ) E / q \ / R CD Q co E Q w � � ■ 0 CL 3 / o _/ > 2 � ƒ ® k w �_ % I � k q 3 p@ § / / b 'a) m p z $ k E 2 o j § U U U m Y U S m n ± (n r=4 0 u 0 0 8.c) Deputation by Beth Wink, Secretary Central Ontario ATV Club (COATV)... From: noreply@oro-medonte.ca <noreply@oro-medonte.ca> Sent:July 9, 2021 1:12 PM To: Deputations<Deputations@oro-medonte.ca> Subject: Public Participation Registration Form This is a Request to Participate in the Council Meeting of 20/07/2021 Username: DFFDEBBE-B532-4013-9B5F-3AC5B0045FDA Numeric Response ID: 567753 Response GUID: 4B93EFBO-2AO4-4557-9CCB-F77EEAF992EO Survey Start Date: Friday, 09 July 2021 12:54:28 Survey Completed Date: Friday, 09 July 2021 13:12:11 I understand the information above First Name: Beth Last Name: Wink Email Address: infogcoatv.ca Telephone Number: 6472092593 Address: mailing addressZ 8166 RR42, ON-26, Stayner, ON LOM ISO I am requesting electronic participation at the Council Meeting Date of Meeting: 20/07/2021 Regarding the agenda item: Deputation to Council to all OFATV & COATV mark the route to the trail on Oro Medonte Approved Roads Page 78 of 174 8.c) Deputation by Beth Wink, Secretary Central Ontario ATV Club (COATV)... This will be on behalf of: A group/organization;please state name below By stating the application number, applicant name or group/organization named below,you confirm that you are duly authorized to act on behalf of the identified applicant or group/organization and that the applicant or group/organization hereby gives its approval for you to act on this matter. Central Ontario ATV Club I will be connecting to the meeting by: If connecting by telephone, attendee must call from same phone number as registered on form. Please note: Depending on volume of speakers, telephone number may be visible to public; however, every effort will be made to change prior to being promoted to panelist.No blocked telephone numbers will be permitted. Computer I will be providing a: PowerPoint Presentation Have you presented a deputation/presentation previously on this matter? No Subject of Deputation/Presentation: Please describe below, the subject matter of the requested deputation/presentation in sufficient detail, to provide the Township a means to determine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that provide more detailed descriptions of the content of the presentation,particularly defining how the subject matter aligns with Council's Mandate. COATV would like to request permission to sign and post on QuadON the approved roads in Oro Medonte to guide riders to the authorized trails. By doing this we will not have riders who are not familar with the road system riding in areas that do not take them directly to the trails. Please identify the type of action you are seeking of Council/Committee on this issue. To Request Action Please describe what action you would like taken We would like permission to sign the roads directing the riders to the trails as well as post the routes on QuadOn App that the riders use to find their way to the trails. If you are requesting action, have you been in contact with a staff member to seek a resolution with regard to this matter? Page 79 of 174 8.c) Deputation by Beth Wink, Secretary Central Ontario ATV Club (COATV)... Yes Who were you in contact with? Shawn Binns and Brad Robinson Reason why this presentation is important to Council and to the municipality: As directed by ORO Medonter staff members we were advised to get the road connection on the map will be through a deputation to the council as the bylaw was written as such as any trail through Oro-Medonte must be pre-approved by the council. The staff believes the road connections as a trail not just as a road so we need permission to mark it by council. 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Township of R 0 Report Proud Heritage, Exciting Future Report No. To: Prepared By: OCS 2021-22 Council Karla Musso-Garcia, C.E.T. Meeting Date: Subject: Motion # September 8, 2021 Award of Tender Roll #: OCS 2021-12 Supply and R.M.S. File #: Delivery of Winter Sand and Winter Salt Recommendation(s): Requires Action For Information Only It is recommended that: 1 . That Report No. OCS 2021 - 22 be received and adopted; 2. That Tender OCS 2021-12 Supply and Delivery of Winter Sand be awarded to Duivenvoorden Haulage Ltd. as follows: • Small Crescent $13.85 / tonne • South Pit $11 .45 / tonne • North Pit $11 .45 / tonne • North Yard $13.40 / tonne 3. That the Township join with the Georgian Bay Purchasing Cooperative for the purchase of road salt at a rate of $65.00 per tonne. 4. That the Director, Operations and Community Services be authorized to execute the appropriate agreements on behalf of the Township; 5. And that the bidders be thanked and notified under the Director, Operations and Community Services signature. Background: Winter Sand An advertisement for Tender OCS 2021-22 Supply and Delivery of Winter Sand was posted on the Township website and advertised on the Biddingo (Government Contract Portal) website. The Tenders were opened at the Administration Centre on Thursday August 26, 2021 at 2:00 pm. Operations and Community Services September 8, 2021 Report No. OCS 2021-22 Pagel of 5 Page 88 of 174 10.a) OCS2021-22, Karla Musso-Garcia, Manager, Operations re. Award of T... The tender was structured as a unit cost tender for the supply of sand, as well as mixing salt and stacking the material at the four materials storage locations in the Township. In the 2020/2021 winter season the Township used an approximately 16,088 tonnes of sand/salt mix. Three (3) tender packages were received prior to the tender closing. No additional tenders were received after the advertised closing date and time. Salt The Township's current standard is to apply a mix of sand and 7% coarse road salt mixed with a pugmill by weight. In 2020, the Township, as a member of the Georgian Bay Purchasing Cooperative (GBPC), a public sector bulk buying group, purchased salt at a reduced rate of $60.65 per tonne which provided better value and price stability. The 2021/2022 GBPC rate is $65.00 per tonne the increase is due to salt supply shortages. In the 2020/2021 winter season the Township purchased approximately 1126 tonnes of salt. Analysis: Winter Sand The results of the tender opening for "OCS 2021-012 Supply and Delivery of Winter Sand" are as follows: DUIVENVOORDEN HAULAGE Locations (south) Unit Price Locations (north) Unit Price Small Crescent $ 13.85/ tonne North Pit $11 .45 / tonne South Pit $11 .45/ tonne North Yard $13.40 / tonne DALTON R. LOWE Locations (south) Unit Price Locations (north) Unit Price Small Crescent $12.40 / tonne North Pit $12.31 / tonne South Pit $11 .41 / tonne North Yard $13.72 / tonne JOHN EEK & SON Locations (south) Unit Price Locations (north) Unit Price Small Crescent $15.65 / tonne North Pit $15.65 / tonne South Pit $15.65 / tonne North Yard $15.65 / tonne The unit prices vary by location due to the distances and associated material trucking costs. The estimated 2021/2022 required quantities in addition to existing material inventory for each location are as follows: Operations and Community Services September 8, 2021 Report No. OCS 2021-22 Page 2 of 5 Page 89 of 174 10.a) OCS2021-22, Karla Musso-Garcia, Manager, Operations re: Award of T... Small Crescent *as reqd North Pit 6300 tonnes South Pit 7200 tonnes North Yard 4500 tonnes Based on the following Duivenvoorden Haulage Ltd. is the low bid at an estimated seasonal cost of $214,875.00 + Small Crescent. This represents a 3% decrease from the 2020/2021 sand and delivery contract given the implementation of winter materials spreader controls. Winter Salt The sand is mixed with 7% highway coarse road salt with a pugmill (pugmill cost included in sand tonnage). The salt is recommended to be purchased through the Georgian Bay Area Public Purchasing Cooperative at a unit price of $65.00 per tonne. This represents a 7% increase in the 2020/2021 salt cost. Estimating an 1855 tonne requirement for the 2021/2022 season the cost for highway coarse road salt is approximately $120,575. Factors influencing cost of winter materials: The volume of sand mix used during winter operations can fluctuate due to: • The type of events - milder weather with increased fluctuations in temperature require additional material application in event responses; • the duration and frequency of severe winter events: Notable in 2016/2017 , 2017/2018 and 2019/2020 seasons; • The number of events: In 2020/2021 season there were over 63 events which is 8 events more than the 55 event average; and • Changes to the Minimum Maintenance Standards in 2013 and in 2018 which required that the Township, in specific situations, pre-treat roads prior to ice forming and specified timing windows for the treatment of icy roads regardless of how the ice formed. The volume of winter materials used also impacts a number of other operations activities and infrastructure maintenance requirements such as sweeping, shouldering and ditching. It is also an area that generates a significant amount of complaints from residents who clean their abutting properties. The implementation of the computerized spreader controls in 2018 continues to build the necessary data in order to adjust operational service levels and provides the opportunity to control the sand output on a more consistent basis. Results continue to demonstrate positive results. Once baseline data has been collected and correlated with event response information, adjustments to purchasing (predictability of needs) and stock piles can be more accurately planned and controlled. Operations and Community Services September 8, 2021 Report No. OCS 2021-22 Page 3 of 5 Page 90 of 174 10.a) OCS2021-22, Karla Musso-Garcia, Manager, Operations re. Award of T... Additionally inventory management of the sand/salt mix will be updated for more accurate abrasive mix inventory data to transfer year over year thereby leveling out the fluctuation in purchasing over time. Financial / Legal Implications / Risk Management: The 2021 budget allocation for Winter Materials is $442,000 which includes approximately $15,000 for miscellaneous materials such as cutting edges, flags, and plow and wing consumables. The projected spending in 2021 is within budget, as inventory amounts would be moved in to the 2022 budget allocation. Currently, a favourable variance of approximately $18,002 is being tracked dependent upon early 2021 winter weather. In 2018, a winter materials reserve was established to smooth any potential variances associated with material usage. The Township's Senior Management Team will review variances in the third quarter and aim to address any unfavourable variances to finish the 2021 budget year in a balanced position. Policies/Legislation: Purchasing and Tendering Procedures Corporate Strategic Goals: Continuous Improvement and Fiscal Responsibility Consultations: Manager, Operations Director, Operations and Community Services Conclusion: The results of the tender reflects competitive market pricing for winter sand. Continuing the contract for road salt supply through the Georgian Bay Area Public Purchasing Cooperative will result in lower market costs and greater price stability. Aligned with the Township's commitment to continuous improvement, a number of initiatives are underway to improve winter control and material management to ensure optimal value to the Township's ratepayers. Operations and Community Services September 8, 2021 Report No. OCS 2021-22 Page 4 of 5 Page 91 of 174 10.a) OCS2021-22, Karla Musso-Garcia, Manager, Operations re. Award of T... Respectfully submitted: Karla Musso-Garcia, C.E.T. Manager, Operations Approvals: Date Shawn Binns, September 1, 2021 Director, Operations and Community Services Andria Leigh, Acting CAO September 2, 2021 Operations and Community Services September 8, 2021 Report No. OCS 2021-22 Page 5 of 5 Page 92 of 174 10.b) OCS2021-23, Justin Metras, Manager, Infrastructure and Capital Pro... Township of R 0 Report Proud Heritage, Exciting Future Report No. To: Prepared By: OCS 2021-23 Council Justin Metras Meeting Date: Subject: Motion # September 8, 2021 Award of tender OCS 2021-09 Roll #: — South Yard Roof R.M.S. File #: Replacement Recommendation(s): Requires Action For Information Only It is recommended that: 1 . Report No. OCS2021-23 be received and adopted; 2. That Tender OCS 2021-09 — South Yard Roof Replacement be awarded to Armoured Solutions Inc. in the amount of $146,543.00 plus HST; 3. That the Director, Operations and Community Services be authorized to execute the appropriate agreements on behalf of the Township; 4. And that the Bidders be thanked and notified under the Director, Operations and Community Services signature. Background: The existing steel roof system on the South Yard has reached the end of its useful life and is scheduled for replacement as part of the approved 2021 budget. The scope of the project includes replacing the existing steel roof with a new membrane and standing seam steel roofing system. Tender OCS 2021-09 — South Yard Roof Replacement was posted on the Township website and advertised on the Biddingo (Government Contract Portal) website. The Tenders were opened at the Administration Centre on Tuesday June 8, 2021 at 2:00 p.m. Four (4) tender packages were received prior to the tender closing. No additional tenders were received after the advertised closing date and time. Operations and Community Services September 8, 2021 Report No. OCS 2021-23 Pagel of 3 Page 93 of 174 10.b) OCS2021-23, Justin Metras, Manager, Infrastructure and Capital Pro... Analysis: The results of the tender "OCS 2021-09 South Yard Roof Replacement" ranged from $250,392 to $425,600 the top 3 are as follows: Armoured Solutions Eileen Roofing E-D Roofing $ 250,392 $368,500 $399,765.50 All the submissions met the mandatory tender requirements. The project had a budget of $170,000 and the lowest bid would result in a negative variance of $80,392. Township staff worked with the contractor and consultant to use an alternative roofing product that would be less expensive, yet still meet the scope requirements of the tender. This value engineering resulted in a positive variance of $20,877.85. Staff and the consultant have undertaken a review of the submissions and are recommending that Tender OCS 2021-09 be awarded to Armoured Solutions Inc. Financial / Legal Implications / Risk Management: NAME OF BIDDER Armoured Solutions Inc. $146,543.00 HST (1 .76) non- recoverable $2579.15 Total $149,122.15 The approved 2021 capital budget allocation for this project is $170,000 The original market pricing exceeded the budget allocation as such an alternative solution is recommended resulting in a positive variance of $20,877.85. Policies/Legislation: • Purchasing and Tendering Procedures Corporate Strategic Goals: • Continuous Improvement and Fiscal Responsibility • Enhanced Communication and Customer Service Operations and Community Services September 8, 2021 Report No. OCS 2021-23 Page 2 of 3 Page 94 of 174 10.b) OCS2021-23, Justin Metras, Manager, Infrastructure and Capital Pro... Consultations • Steenhof Building Services • Director, Operations and Community Services Attachments: • 2021 Budget Project Worksheet Conclusion: The results of Tender OCS 2021-09— South Yard Roof Replacement has resulted in market pricing which has exceeded the 2021 budget allocation. As such, staff and the consultant (Steenhof Building Services) have worked with the low bidder (Armoured Solutions Inc.) to develop an alternate standing seam roofing system which has come in under the approved 2021 capital budget allocation. Respectfully Submitted: Justin Metras, CET, CRS-I Manager, Infrastructure and Capital Projects Approvals: Date Shawn Binns, August 30, 2021 Director, Operations & Community Services Andria Leigh, Acting CAO September 2, 2021 Operations and Community Services September 8, 2021 Report No. OCS 2021-23 Page 3 of 3 Page 95 of 174 OCS2021-23, Justin Metras, Manager, Infrastructure and Capital Pro Township of ... ~' A-Wo. CAPITAL PROJECT JUSTIFICATION - 2021 Form Version 001 Proud Heritage,Exciting Future Project Name I South Yard Roof Replacement Statusl Initial Submission Department 80-TRANSPORTATION-30 Year 1 2021 Service Level Impact Maintaining Link to Strat Plan (check all that apply) OContinuous Improvement&Fiscal Responsibility ❑Enhanced Communications&Customer Service Target Start Date& Q2-2021-Q4 2021 ❑Balanced Growth End Date ❑Inclusive,Healthy Community eg.Q2 2021 to Q4 2022 ❑Employer of Choice Project Description Replace original steef roof on south yard roads garage Project Rationale/ Lifecycle-The recent building condition audit has identified that the building envelope of the South Yards roads garage is in good condition Benefits for its age and that the roof requires replacement. Impact on Operating No impact Costs Alternative Options New facility when expansion is required-will be required in the future however currently cost prohibitive.With the Considered building envelope in good conditon the building could be re-utlized when there is a decision and sufficient funding to address facility renewal. Impact if Project Not Continued issues and repair costs associated with roof leaks which will lead to accelorated deterioration of the Approved building envelope. Prior Years 5 Year Capital Forecast 2020 Projected PY's Projected +Budget Approved Costs to End BUDGET 2021-2025 Budgets of2020 2021 2022 2023 2024 2025 EXPENDITURES Consulting - Contracted Services 170,000 - 170,000 Engineering - Internal Salaries - Internal Benefits - Materials - Equipment Rental - Other - TOTAL EXPENDITURES 170,000 - - 170,000 - - - - FUNDING Tax Levy - Reserves 170,000 170,000 Development Charges - Grant Funding - Fundraising - Debt Issuance - User Pay - Developer Pay - Other - TOTAL FUNDING 170,000 - - 170,000 - - - - Check Funding = Expenditures - - - - - - - - Balanced Balanced Balanced Balanced Balanced Balanced Balanced Balanced Page 96 of 174 10.c) DS2021-146, Curtis Shelswell, Manager, Municipal Law Enforcement/C... Township of R 0 Report Proud Heritage, Exciting Future Report No. To: Prepared By: DS2021-146 Council Curtis Shelswell, Manager, Municipal Law Services Meeting Date: Subject: Motion # September 8, 2021 Canine Control Exemption Request- 2 Barbara Avenue Roll #: R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended: 1 . That Report DS2021-146 be received and adopted; and 2. That Council grant the request from Jennifer Wymer and that staff proceed with Option #1 as outlined in the Report No. DS2021-146. 3. And that the applicant be advised of Council's decision under the Manager of Municipal Law Services signature. Background: The Canine Control By-law was established to address and regulate the following; ➢ Provide a three (3) dog limit per dwelling unit. ➢ To license all dogs within the Township. ➢ Requirement for up to date vaccinations ➢ Running at large and/or trespassing on private property ➢ Excessive barking/howling ➢ Remove excrement ➢ Address aggressive dogs that have bitten an individual or domestic animal, and ➢ Provisions for an Officer to impound a dog found running at large The Canine Control By-law provides residents with the option of seeking an exemption to the maximum number of dogs in special circumstances. Development Services September 8, 2021 Report No. DS2021-146 Pagel of 4 Page 97 of 174 10.c) DS2021-146, Curtis Shelswell, Manager, Municipal Law Enforcement/C... Section 3.2 of By-law No. 2018-005 states: "Council will consider written requests for exemptions to the maximum number of dogs in special circumstances, and when the number of dogs exceeds the maximum when Farm Working Dog(s), Livestock Guardian Dog(s), Hunting Dog(s) are included in the total number of dogs." In the past, staff have brought forward exemption requests for individuals who have experienced unforeseen circumstances with family or one of our Licensed Kennels is looking to retire/downsize and keep more than the 3 allowable dogs. When deciding on permitting such exemption, the size of the property, location of neighboring dwellings and past history related to concerns involving the dogs must all be considered. Formerly, Council has granted such requests and included the following stipulations: ➢ All dogs are to be licensed pursuant to the Canine Control By-law ➢ Establish an expiry date for the exemption ➢ Non-transferable ➢ Any contravention of the Canine Control will result in the exemption being withdrawn Analysis: Municipal Staff have received an exemption request to allow the occupants at 2 Barbara Avenue to have four (4) dogs at the dwelling. Staff provide the following options: 1) To grant the exemption to Jennifer Wymer of 2 Barbara Avenue as requested and include the following measures: a. That all four (4) dogs continue to be licensed pursuant to the Canine Control By-law. b. The maximum number of dogs permitted at any time under this exemption is four (4) until a dog ceases to reside at the location for a period of up to 24 months. c. That the exemption is for 2 Barbara Avenue only and is not transferable. d. Should the owners of the dogs contravene any section of the Canine Control By-law, this exemption will be withdrawn. 2) To deny the request to allow for four (4) dogs to be housed at 2 Barbara Avenue and that staff work with the owner to come into the compliance with the By-law prior to October 2021. Development Services September 8, 2021 Report No. DS2021-146 Page 2 of 4 Page 98 of 174 10.c) DS2021-146, Curtis Shelswell, Manager, Municipal Law Enforcement/C... Financial / Legal Implications / Risk Management: N/A Policies/Legislation: ➢ Canine Control By-law No. 2018-005 Corporate Strategic Goals: N/A Consultations: ➢ Director, Development Services ➢ Supervisor, Municipal Law Services Attachments: ➢ Exemption Request from Barbara Wymer Conclusion: As mentioned above, the Canine Control By-law sets out the three (3) dog limit per dwelling in an effort to minimize the disruption of the dogs to neighboring properties. The Municipal Law Enforcement Division does not have prior history/concerns directly related to 2 Barbara Avenue and canines and recommend that Council consider proceeding with Option #1 as outlined in the report. Respectfully submitted, Curtis Shelswell Manager, Municipal Law Services Approvals: Date Andria Leigh, Director, Development Services/Acting CAO August 31, 2021 Development Services September 8, 2021 Report No. DS2021-146 Page 3 of 4 Page 99 of 174 10.c) DS2021-146, Curtis Shelswell, Manager, Municipal Law Enforcement/C... Attachment # 1 to Report No. DS2021-146 Good morning Curtis, Thanks so much for your phone call this morning.I appreciate you getting back to me so quickly. My daughter,Tess Wymer,volunteers with Autism Dog Services,she is currently fostering a service puppy.Her puppy,Carly,will be living with us until at least the summer of 2022 until she is recalled for advanced training. Carly is a female golden retriever,currently 7 months old and she has been spayed recently.All of the Autism Service puppies have up to date vaccinations and are treated for fleas and ticks. We hope that since Carly is the fourth dog in our household that this will not pose any problems with the township. All of the other dogs in our home have been licensed with the township. We look forward to hearing back from you. Thanks so much. Take care, Jennifer Wymer 2 Barbara Ave (this property is currently in my parents'names:Albert and Gail Farrell as we are in the process of purchasing the property from my parents'estate) Development Services September 8, 2021 Report No. DS2021-146 Page 4 of 4 Page 100 of 174 11 .a) DS2021-145, Curtis Shelswell, Manager, Municipal Law Enforcement/C... Township of R 0 Report Proud Heritage, Exciting Future Report No. To: Prepared By: DS2021-145 Council Curtis Shelswell, Chief Municipal Law Enforcement Officer Meeting Date: Subject: Motion # September 8, 2021 Municipal Law Enforcement Occurrence Report-January- Roll #: June 2021 R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended: 1 . That Report No. DS2021-145 be received for information only. Background: The purpose of Report No. DS2021-145 is to provide Council with an update on activities including: By-law occurrences, licensing and permits that the Municipal Law Enforcement Division have addressed or continue to work through at the conclusion of the first two quarters of 2021 . This report also includes the total occurrences over the past three years leading up to 2021 to provide Council with a comparison of the year to year results. The Municipal Law Division began tracking occurrences in 2012, however over the past few years' staff have modified the way occurrences are tracked, going from tracking them manually to being able to track them electronically. Results vary from year to year and in some cases you will note that there may be an increase and/or decrease in the volume of occurrences. It is important to note that depending on the nature of the occurrence, each one requires a significantly diverse amount of staff's time. An example of occurrences that requires minimal involvement may include, a complaint in regards to a dog running at large. If this is the first complaint against this individual, staff will take time to educate the dog owner(s) of the requirements under the Canine Control By-law. As well, as to caution the owner(s) that if the problem persists that charges may be laid. Development Services September 8, 2021 Report No. DS2021-145 Page 1 of 10 Page 101 of 174 11 .a) DS2021-145, Curtis Shelswell, Manager, Municipal Law Enforcement/C... A more involved occurrence may include a Property Standards concern. There are several steps that must be taken to ensure that Staff properly address the matter. They are as follows: 1 . Complete an inspection of the concerned property, in most instances staff will make every attempt to initiate contact with the owner/occupant prior to completing the inspection. 2. Take photographs and document each contravention/deficiency. 3. Provide the registered owner with written notification, providing a timeline to come into compliance. 4. Complete a follow-up inspection, and if compliance is achieved the file can be closed. For continued non-compliant properties, the Officer will complete a second inspection, taking photographs and documenting the remaining contraventions/deficiencies. 5. A second letter will be provided to the registered owner requesting compliance within a shortened time period. 6. If at this point compliance is not achieved, the Officer has the option of hiring a private contractor to complete the work and/or laying charges. All fees associated with the work will be billed back to the owner and placed on the registered property owner's taxes. An occurrence that requires more attention and time would be a canine related bite or attack. The division must take the following actions to ensure the matter is addressed appropriately and in accordance with the legislation. 1 . Interview and question all parties involved. 2. Obtain statements, photographs and any other documentation that will assist in the investigation. 3. Generally, with an attack or dog bite the staff will proceed by way of a Part III under the Dog Owners' Liability Act. This requires staff to prepare the necessary documents in order to complete an information, summons and a statement for the courts. 4. Swear to the information in front of a Justice of the Peace. During intake staff are required to provide the Justice with the required background information to demonstrate the grounds to lay the charge. The information and statement is then filed with the courts, court dates are only scheduled for provincial matters once a month. 5. Serve the summons to the defendant, providing the charge and the date to appear in court. Serving the summons may be time consuming for the staff in order to connect with the defendant. 6. Create a Court brief, this document includes the Officers notes, witness statements, any photographs that were taken, charging documents, vaccination records, prior convictions and synopsis of the events that took place. The brief is provided to the court to assist the Prosecutor in addressing the matter. 7. When requested, the brief will be prepared and sent to the defendant as disclosure. 8. Attend court, the matter maybe resolved during the first appearance in the event the defendant pleads guilty. The matter may be put over for a trial or the matter Development Services September 8, 2021 Report No. DS2021-145 Page 2 of 10 Page 102 of 174 11 .a) DS2021-145, Curtis Shelswell, Manager, Municipal Law Enforcement/C... may be put over to allow the defendant more time to review their options. Depending on the outcome, staff may be required to follow up with the defendant to ensure that orders under the Dog Owners' Liability Act are being adhered to. Occurrences are broken down by the most commonly addressed By-laws and are tracked by the following: General Occurrences • Canine Control • Signs • Property Standards • Noise • Zoning • Site Alteration • Towing • Dumping • Short Term Rental Accommodations • Emergency Orders (EMCPA-Covid-19) • ATV • Other With the implementation of the Covi-19 related Emergency Orders, the Province delegated Municipal Law Enforcement Officers to assist police agencies with the enforcement. With the delegation, Municipal Law staff have the ability to demand identification for individuals in contravention of an order. Staff have enforced the orders both reactive and proactive throughout the first two quarters dealing the following matters. • Closure of non-essential businesses (retail, indoor recreation programs, Short Term Rentals) • Prohibition of gathering limits • Closure of outdoor recreation facilities (playgrounds, parks, sports fields, public boat launches) The Division also tracks the issuance of infractions as a result of non-compliance. They are as identified as the following: Certificate of Offence Part I Parking Infraction Part 11 Information Part III A Certificate of Offence (Part 1) is similar to a traffic ticket infraction. An offence notice is issued to an individual under one of the Township By-laws. The notice sets out a fine amount and the individual has the option of paying the amount indicated on the notice or electing to dispute the matter in court. Development Services September 8, 2021 Report No. DS2021-145 Page 3 of 10 Page 103 of 174 11 .a) DS2021-145, Curtis Shelswell, Manager, Municipal Law Enforcement/C... Certificate of Offences are filed with the City of Barrie. The City of Barrie is responsible for the collection of fines, processing any court request and following up with individuals for unpaid fines. As well, the City of Barrie provides the Township with prosecutorial services for all matters related to Municipal By-laws. For Provincial matters (Dog Owners' Liability Act), the services are currently provided by the Crown Attorney's Office. If the defendant elects to take the matter to court, the issuing Officer is required to submit a brief to the City of Barrie. The purpose of the brief is to provide the prosecutor with the background on the case in the event the matter goes to trial. Within a typical brief the Officer will have to produce the following documents; synopsis of the events, copy of the Officers daily notes, prior certified convictions, witness statement(s), copy of photographs, copy of the certified By-law and any other documentation that will assist the Officer in obtaining a conviction. A Parking Infraction (Part II) is a parking ticket, the infraction is issued to the owner/operator of the vehicle or left on the vehicle at the time of the offence. Similar to a Part I the owner/operator has the option of paying the fine amount or disputing the matter in court. Parking infractions are processed in house, it is the responsibility of the MLEO staff to process and input served infractions into our data system. The system tracks infractions that are paid within the prescribed timeline. For infractions that remain outstanding, a notice of impending conviction is sent out to the registered vehicle owner providing additional time to pay. If the infraction remains outstanding the Division will send the unpaid matter to the courts requesting a conviction. Once sent to the courts the matter is then the responsibility of the City of Barrie. An Information (Part III) is utilized for more serious offences or when the Officer is seeking a larger fine amount then prescribed in a specific By-law. If an Officer has already issued a Part I to an individual and the individual continues to breach the By- law, the Officer can proceed by way of an Information and seek a higher fine amount. Or, in the case as described above, a dog bite, the Officer will proceed by way of an information under the Dog Owners' Liability Act. Municipal Law Enforcement Officers are required to attend court anytime an individual challenges an Officers evidence when a Part I and II are issued. Typically, a Part I or Part II are dealt with on the first date. With a Part III information, the Officer must initiate a first appearance prior to having the document sworn, on the first appearance date the defendant will have the option to plead guilty or not guilty to the offence. Typically cases by way of an information take two to three court sessions but Municipal Law Enforcement staff have experienced cases were they are required to attend four to five times prior to closing the file. Municipal Law staff attend court on average once a month, although since the re-opening of the courts in the spring of 2021 several matters remain outstanding as the courts work through the backlog due to the extended court closures through COVID-19. Development Services September 8, 2021 Report No. DS2021-145 Page 4 of 10 Page 104 of 174 11 .a) DS2021-145, Curtis Shelswell, Manager, Municipal Law Enforcement/C... In addition to the above, the Municipal Law Division is also responsible for the issuance of permits and licensing. They are broken down as follows: • Dog tags • Pool/Fence Permits • Sign Permits • Towing Companies/Tow Trucks and Drivers • Refreshment Stand Licenses (Yearly, Temporary or Two day) • Kennel Licensing • Fireworks (Vendor, Consumer and Display) • Site Alteration With the issuance of a permit or license comes the responsibility of conducting an inspection to ensure compliance with the applicable By-law prior to the issuance of the license or signing off on a permit. For instance, when staff receive a Towing application they are required to review the documentation to ensure accuracy, documents are current and are associated with the corresponding vehicles and drivers. As well, staff will conduct the necessary inspection of the company's compound and trucks prior to granting the licenses. With a Pool Permit, staff require that a Zoning Certificate be issued prior to a Pool/Fence Application being completed. The zoning certificate certifies that the pool location is compliant with the required zoning by-law setback from lot lines and that all required outside agencies have provided comments, when required. Once the certificate has been issued the applicant will submit a Pool/Fence Application along with detailed plans outlining fencing, gates and the materials being utilized. The Division began to utilize bikes for patrols this summer, two bikes were purchased in June through the remaining allocations from the 2021 fleet purchase. Patrols consisted of the Rail Trail where staff engaged with trail users related to Canine Control and the Parkland By-law. Staff took an educational approach when interacting with users, making individuals aware of the By-laws and their obligation to adhere to the legislation in an effort to minimize risks. Staff would park and start from various designated parking areas in an attempt to cover all 28 km's of trails throughout the week. Along with the trails, staff would also patrol the parks in their designated areas, checking for parking permits and ensuring that users were adhering to the By-laws and current emergency orders. Through the first month and a half of the bike patrols, the Division have experienced positive feedback from users of the trail, residents and visitors. Individuals have mentioned that the presence of enforcement staff provides reassurance while utilizing the amenities. During these patrols, staff dealt with 5 canine related matters and 4 parking matters. Development Services September 8, 2021 Report No. DS2021-145 Page 5 of 10 Page 105 of 174 11 .a) DS2021-145, Curtis Shelswell, Manager, Municipal Law Enforcement/C... Staff will continue to utilize the bikes through the fall and anticipate an increase in usage moving into the spring of 2022. Some of the Municipal Law highlights through the first half of 2021 were: • Continued enforcement of the Emergency Orders. • Part I and Part II infractions are significantly higher • Significant increase in pool permits issued • Increased enforcement of the Short Term Rentals and the ICBL • Winter Parking restrictions amended to include a time frame prohibition for all roads under the jurisdiction of the Township. • Utilization of the bikes for patrols • Hiring of a Municipal Law Assistant Anticipated changes/trends moving into the last half of 2021 : • Provincial Courts to resume and move though the back log since the closure. • Update the Township's Permit process moving into the fall of 2021 • Continue the enforcement of the Emergency Orders, dealing with gatherings, businesses and various parks. • The Division will continue to work towards some of the changes that were highlighted in the By-law Review for further by-law amendments in 2022. • Updating and implementing SOG's for the Division. • Assisting Environmental Services with the enforcement of the Water Use By-law • Continue with the bike patrols throughout the fall Analysis: Table 1 illustrates the total number of occurrences received or acted upon by the Division and summarizes the outcomes. TABLE 1 2018 2019 2020 2021 Total Total Total 2nd Q Total 1106 1056 973 684 Occurrences *Part I Charges 27 35 33 32 **Part II Charges 715 605 1243 1063 ***Part III 12 6 20 4 Charges ****Canines 20 15 14 6 Impounded Development Services September 8, 2021 Report No. DS2021-145 Page 6 of 10 Page 106 of 174 11 .a) DS2021-145, Curtis Shelswell, Manager, Municipal Law Enforcement/C... Table 2 illustrates the legislation to which the occurrences are governed for the quarters and the year: TABLE 2 2018 2019 2020 2021 MON Total Total Total 2na Q Total 1106 1056 973 684 Occurrences Canine Control 249 222 169 113 Signs 244 229 180 117 Property 46 71 110 33 Standards Zoning 40 63 65 25 Parking 196 200 93 180 Warnings Towing 9 27 13 7 Noise 19 59 18 6 Site Alteration 18 14 22 8 Short Term N/A N/A N/A 41 Rental EMCPA N/A N/A N/A 46 Dumping N/A. N/A N/A 38 ATV N/A N/A N/A 1 ' Otherd�&1711 136 69 Development Services September 8, 2021 Report No. DS2021-145 Page 7 of 10 Page 107 of 174 11 .a) DS2021-145, Curtis Shelswell, Manager, Municipal Law Enforcement/C... Table 3 illustrates the total number of Licenses issued by the Division: TABLE 3 2018 IFIm 2019 2020 2021 Total Total Total 2nd Q Kennel 16 16 16 16 Firework Vendor 3 3 02 2 Refreshment 46 57 2 7 Stand Tow Truck 11�j 16 1�' 11 Company Tow Truck 31 42 42 25 Vehicle Tow Truck Driver Fj 26 Iq W- 33 - 33 23 Table 4 illustrates the total number of permits issued by the Division: TABLE 4 2018 2019 2020 2021 Total Totall Total 2nd Q Sign 4 5 2 4 Pool Fence 38 49 I 33 67 Display Fireworks 6 6 0 0 Consumer � 2 �� 1 1 3 Fireworks Table 5 illustrates the total number of Dog Licences sold per calendar year: TABLE 5 2018 ] 2019 2020 Total I Total 2nd 02 Q Dog Tag Licences 1633 1582 1250 1116 Development Services September 8, 2021 Report No. DS2021-145 Page 8 of 10 Page 108 of 174 11 .a) DS2021-145, Curtis Shelswell, Manager, Municipal Law Enforcement/C... Financial / Legal Implications / Risk Management: Not Applicable. Policies/Legislation: The Municipal Law Enforcement Division is committed to educating individuals through both proactive and reactive enforcement. With the continued increase in the number of by-laws enacted by Council and the increasing number of resident complaints, staff have been more focused on a reactive approach rather than a proactive approach. Compliance is the end goal, this can be accomplished by educating and working with the community. All individuals are treated consistently and provided the opportunity to comply prior to commencing any legal proceeding. Legislation which is frequently enforced by the Municipal Law Enforcement Division includes but is not limited to: ➢ Township of Oro-Medonte By-Law No. 2018-005 (Canine Control) o A By-Law to regulate, license and control canines ➢ Township of Oro-Medonte By-Law No. 2010-075 (Signs) o A By-Law to Regulate Signs and other Advertising Devices ➢ Township of Oro-Medonte By-Law No. 2018-012, (Property Standards) o A By-Law prescribing standards for the maintenance and occupancy of the property. ➢ Township of Oro-Medonte By-Law No. 97-95 (Zoning) o A By-Law to implement the policies of the Township of Oro-Medonte Official Plan. ➢ Township of Oro-Medonte By-Law No. 2021-005, as amended (Parking) o A By-Law to provide for the restricting and regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of the Corporation of the Township of Oro-Medonte ➢ Township of Oro-Medonte By-Law No. 2019-101, as amended (Towing) o A By-Law to License and regulate Towing Companies, Tow Truck Owners and tow Truck Drivers. ➢ Township of Oro-Medonte By-law No. 2016-056, as amended (Site Alteration) o A By-law to Prohibit and Regulate the placing, dumping or removal of fill and the alteration of the grade within the Township of Oro-Medonte. ➢ Township of Oro-Medonte By-law No. 2012-167, as amended (Noise By-law) Development Services September 8, 2021 Report No. DS2021-145 Page 9 of 10 Page 109 of 174 11 .a) DS2021-145, Curtis Shelswell, Manager, Municipal Law Enforcement/C... o A By-law to provide for the regulation and prohibition of noises likely to disturb the public and/or the prevention of public nuisance. ➢ Township of Oro-Medonte By-law No. 2018-046 (Dumping By-law) o A By-law to prohibit the throwing, placing or depositing of refuse or debris on private property or on public property of the municipality or any local board thereof without authority from the owner or occupants of such property. ➢ Other refers to Legislation that is not often received by the Division. Corporate Strategic Goals: ➢ Continuous Improvement and Fiscal Responsibility ➢ Enhance Communications and Customer Service ➢ Balanced Growth Consultations: ➢ Director, Development Services ➢ Municipal Law Enforcement Supervisor Conclusion: The MLEO Division strives to maintain transparency in all practices, beliefs and activities. This effort instills trust in the community we serve and in each other. This report provides a summary of the activities in the MLEO Division for the first half 2021 and is being provided for Council's information. As noted above, Staff will continue to enforce the provisions EMCPA throughout the Township and will continue to work towards some of the changes outlined in the By-law review that was brought forward in 2020. Respectfully submitted: Curtis Shelswell Chief Municipal Law Enforcement Officer Approvals: Date Andria Leigh, Director, Development Services/Acting CAO August 31, 2021 Development Services September 8, 2021 Report No. DS2021-145 Page 10 of 10 Page 110 of 174 Acting CAO re: Update on COVID-19 Actions. 0 Ou) (II E-'• L rk { w i C O•t if C Ov •1 i lk 1 t CL a N O N C L Q VJ Page 111 of 174 11 .b) Andria Leigh, Acting CAO re: Update on COVID-19 Actions. AAA ca � w a) � .� 0 '0 O E O w � M LLJ � � +� _r ui o a) `� � N � Cu i E 00 a� � w _ U � � U Cu � O � ' a) U to E M u) > _ o � Cu E a) L 0-) 4- _0 � O °' Cu � � CX � _ E � }, o oo Cn CnE � Cu ._ ° o i 4-0 O o Cu o '� � � 0E CDCU w � � Cu C: o 2 o O '> � O O _ CuO O O M O O O O Q -0 a N i +� O O L ♦'- O Cu �_' V) o v0a) o � — CuE o A L .E 3 O V O cn cn .T4L-- Page 112 of 174 11 .b) Andria Leigh, Acting CAO re: Update on COVID-19 Actions. O All LE 0w CL DOS � OWc 0 V� 0 a � � O O 0U.- LM E CD O 0 � � � �•� 0 V Cu.- Cu L � E Cu 0 O OH Cu U � 0') O 0 E•§ O CuU ♦--' Cu 0 — .� > C O U U O (6 > (1) Cu U V O- O 00) UU) Cu p �— � 0 •— - o'er 0 0 0 •� C:(04-' 0 .- cn Cu 4-0 L L2 Cu FEE Page 113 of 174 11 .b) Andria Leigh, Acting CAO re: Update on COVID-19 Actions. A OU) ( O � C- ec O (a O W a) E � N � o = U to O O•30 — X a) O+� U00 N O� Cu 0)" o .V O N � U) 00 � Z3.2 °� O 0 C E ��•U D (n O O � _ �V a)T C: 0) O > � - ��•- CuC U) =n a) C �� O 0)0 �— a)06~ (� L- a) (6 -Om Cu 70 Cu C) 1 N� '�O (6 OC�� O C: U) C)> O � �0� CU Cu O � �� o a) �Cu 4-a)w 'WO O �� CL C: C: �}, O N +� ■� U a) 0 Cu J O Cu C) •� 7C3� �O = QQ-O0 ONp E'> Z)U)75 Q (J)N Page 114 of 174 11 .b) Andria Leigh, Acting CAO re: Update on COVID-19 Actions. A /j i A c L a) w }� m O U o W � /� ' MO " U) o C Q m C) O > .O o O cn ~ v a) (� C ) O cn to to U O ♦--+ CD 0 m to m0 m •— •() }' Q � U U) � O o > ° o � o U -0 a)� N •� 4-0 L O ' O N (D - c- a)U N •O O O a) Q 0 + O m L O •� p O L O }� , m ~a) � U) V O O O CL a) UO - O OU +, (u M L O 0 a c O in N m O C: m > a - � E FEE Page 115 of 174 11 .b) Andria Leigh, Acting CA(�*e: Update on COVID-19 Actions. U_ .O All a) a) 0 .� N �. 0 (DCY) N 00 +-+ O - 0 U U = � U 'EZ 00 > -0 O }_' N N 0 m CU •� � O 4- U Q � •� ,a) a) N L- 0 U Q O 4-0 O O N m cn.a) U cm, > a) . 0 . � 0 N 0 0) 0 N cn �_ � +� U ma) Om a� U — a) Q � a) m O o E E .� - ._ C m _ m 0 +� V ''> oa) - � � ^ � 0 � � � � � � J a) u) L- c a) a) m L 20 > � C .u) Q N N - m 4— � Q U) � — CD --, O -Q •— 0 O (6 (6 . 0 0C: 0 0 (u ° a) A A V - > � _ Page 116 of 174 11 .b) Andria Leigh, Acting CAO re: Update on COVID-19 Actions. 4— ec OW d Q 0 cn fi o C: � a) •� � Cu 0 0 o a) r o o ° Cu O � U 'U Cu �_ a) > E •> 'tn — — � •O 4 O m 0 (� •C: (� Q 0 U 00 a) L 07 > N > CL O 0 _ j ) 0- > 0 -0 V0)ca Q cn U � � � L (1) E c� 0 0 N cy) `0 -a N a) c� - a) r .0 •U m 0 U >C'O -0 � Q Cu > O E 0> LL > > 0 -0 O V � o Page 117 of 174 11.b) Andria Leigh, Acting CAO re: Update on COVID-19 Actions. U 'C - VIP �'> C Cn O CuCL �'>� E � E O ao� 00 E 41-- 0) SC � 0 0 Cu 0 QV . U Q(10 I—Z (1) �•- 0000 O .� E ♦..r to ♦--' a) (� m w 4-0.� S 0�0 0 E0-0 Cn CL L NCn >N =3M O O N70 O COME 0can .— -0 .� C 000 N Cn C: � O.— O O C/) O E'er a 0-0 o Cu ._ +� " � o "'- � Cu rm �E OoO m 0 .� Cn 0 Cl0 L om C� Wo 0O E��M E >' � � C- U> 'E_o > Om0s Q- � � v>U Q- U Cu C: C: I—Z� O 'U E o�> >'V L m0 � O� CuO a) 0'C CU > 00O0 > V Page 118 of 174 12.b) Mayor H.S. Hughes, Councillors Scott and DeSousa, Working Group re... qa* Policy Township of Proud Heritage, Exciting Future Department/Section Policy # Administration POL- DRAFT Subject Enacted by Council: Code of Conduct for Members of Motion # Township Council and the Township's Local Boards 1. Purpose IN( 1.0 Application and Purpose 1 .1 The purpose of this Code of Conduct is to establish a general standard to ensure that all Members share a common basis for acceptable conduct, and to which all Members are expected to adhere to and comply with. This Code of Conduct augments other laws which Members are governed by and which requires Members to follow the Procedure By-law and other sources of applicable law, including but not limited to: • Municipal Act, 2001 • Municipal Conflict of Interest Act • Municipal Elections Act, 1996 • Municipal Freedom of Information and Protection of Privacy Act • Human Rights Code r • Occupational Health and Safety Act • Provincial Offences Act • Criminal Code 1 .2 This Code of Conduct applies to all Members of the Council of the Township of Oro- Medonte and, unless specifically indicated otherwise and with all necessary modifications, to all members of the Township's local boards. 1 .3 This Code of Conduct applies to members of the Township's local boards but it is recognized that such members do not hold elected office nor do they represent the Township in general and at all times. Page 1 of 13 Page 119 of 174 12.b) Mayor H.S. Hughes, Councillors Scott and DeSousa, Working Group re... 2.0 Statement of Principles 2.1 This Code of Conduct is intended to set a high standard of conduct for Members in order to provide good governance and a high level of public confidence in the administration of the Township by its Members as duly elected or appointed public representatives of local boards to ensure that they each operate from a foundation of integrity, transparency, justice, truth, honesty and courtesy. 2.2 +ho i.Rt8FPFetati9R Gf tho (`Gde Gf GGRGI ink The following are key statements that are intended to facilitate an understanding, application and interpretation of the Code of Conduct — the principles are not operative provisions of the Code of Conduct and are not intended to be enforced independently as such. All Members shall: 1< • serve and be seen to serve the public in a conscientious and diligent manner; • observe and act with the highest standard of ethical conduct and integrity; • avoid the improper use of the influence of their office and act without self-interest; • perform their functions with honesty, integrity, accountability and transparency; • perform their duties of office and arrange their private affairs in a manner that promotes public confidence and that will bear close public scrutiny; • be cognizant that they are at all times representatives of the Township and of Council, recognize the importance of their duties and responsibilities, take into account the public character of their function, and maintain and promote the public trust in the Township; and • uphold the spirit and the letter of the laws of Ontario and Canada and the laws and policies adopted by Council. s 3.0 Definitions 'leguires a definition of"family" and who falls under this category 3.1 The following terms shall have the following meanings in this Code of Conduct: (a) "CAO" means the Chief Administrative Officer of the Township or designate; Page 2 of 13 Page 120 of 174 12.b) Mayor H.S. Hughes, Councillors Scott and DeSousa, Working Group re... (b) "child" means a child born within or outside marriage and includes an adopted child and a person whom a parent has demonstrated a settled intention to treat as a child of his or her family; (c) "Clerk" means the Clerk of the Township or designate; (d) "confidential information" means information or records that are in the possession, in the custody or under the control of the Township that the Township is either precluded from disclosing under the Municipal Act, 2001 or other applicable legislation, its Procedure By-law or any of its other by-laws, policies, rules or procedures, or that it is required to refuse to disclose under the Municipal Freedom of Information and Protection of Privacy Act or other legislation; (e) "conflict of interest" means a situation in which a Member has competing interests or loyalties between the Member's personal or private interests and his or her public interests as an elected representative such that it might influence his or her decision in a particular matter; (f) "Council" means the council for the Township and includes, as the context may require and with all necessary modifications, any of the Township's local boards; (g) "family" means a Member's spouse (including common-law partner or any person with whom the Member is living as a spouse outside of marriage), parent (including step-parent and legal guardian), child (including step-child), grandchild, sibling, aunt, uncle, niece, nephew, first cousin, and in-law (including mother- and father-in- law, sister- and brother-in-law, daughter- and son-in-law). kg- hL"frivolous" means of little or no weight, worth, importance or any need of serious notice; (#}D "gift" means any kind of benefit, contribution or hospitality that has any financial or monetary value and includes the forms of benefits, contributions and hospitality that are set out in Section 7.0; (4LL "Integrity Commissioner" means the person appointed by Council pursuant to section 223.3 of the Municipal Act, 2001 to independently carry out the functions set out therein and such other functions as may be assigned by Council from time to time; (4fk) "local board" means a local board as that term is defined in subsection 1(1) and section 223.1 of the Municipal Act, 2001; (k)LL_"media" includes any radio, television, newspaper, magazine, website, blog, social media, Twitter feed, YouTube or any other vehicles for the public dissemination of information, whether digital, electronic or print; (4LaL"meeting" means a regular, special or other meeting of Council or a committee of Council where: (i) a quorum of Members is present, and Page 3 of 13 Page 121 of 174 12.b) Mayor H.S. Hughes, Councillors Scott and DeSousa, Working Group re... (ii) Members discuss or otherwise deal with any matter in a way that materially advances the business or decision-making of Council; {R "Member" means a Member of the Council for the Township or a member of a local board, including a member of a joint board if that member is appointed by the Council to the joint board; O)LqL"non-pecuniary interest" means a private or personal interest that a Member may have that is non-financial in nature and that would be considered by a reasonable person, apprised of all the circumstances, as being likely to influence the Member's decision in any matter in which the non-pecuniary interest arises, and may include, but is not limited to, an interest that arises from a relationship with a person or entity; fe}�pL"parent" means a person who has demonstrated a settled intention to treat a child as a member of his or her family whether or not that person is the natural parent of the child; 44LqL"pecuniary" means relating to or consisting of money or having financial, economic or monetary value; {q}LL"social media" means any third-party hosted technologies that allow the creation and exchange of user-generated content to share opinions, information and documents, and includes blogs, discussion boards and forums, microblogs, photo- sharing sites, social networks and video sharing services; 04f.aL"spouse" means a person to whom the person is married or with whom the person is living in a conjugal relationship outside marriage; koLt , "staff' means the CAO and all officers, directors, managers, supervisors and all administrative staff, whether full-time, part-time, contract, seasonal or volunteer, as well as agents, consultants and volunteers acting in furtherance of the Township's business and interest (not including a Member); {t}LuL_"Township" means The Corporation of the Township of Oro-Medonte; and 44LvL"vexatious" means troublesome or annoying in the case of being instituted without sufficient grounds and serving only to cause irritation and aggravation to the person being complained of. 4.0 General Obligations 4.1 'R all Fespe a Member shall make every effort to- (a) make every offer+ te-act with good faith and care; (b) conduct themselves with integrity, courtesy and respectability at all meetings of the Council or any committee and in accordance with the Township's Procedure By- law or other applicable procedural rules and policies; (c) seek to advance the public interest with honesty; Page 4 of 13 Page 122 of 174 12.b) Mayor H.S. Hughes, Councillors Scott and DeSousa, Working Group re... (d) seek to serve allthe+- constituents in a balanced, conscientious and diligent manner; (e) respect the individual rights, values, beliefs and personality traits of any other person, recognizing that all persons are entitled to be treated equally with dignity and respect for their personal status regarding gender, sexual orientation, gender identity, gender expression, race, creed, religion, ability and spirituality; (f) abstain* from making statements that ought to be known to be false or with the intent to mislead Council or the public; (g) recognize that they are representatives of the Township and that they owe a duty of loyalty to the residents of the Township at all times; (h) accurately communicate the decisions of Council and respect Council's decision- making process even if they disagree with Council's ultimate determinations and rulings; and (i) refrain from making disparaging comments about any other person (including a Member) or unfounded accusations about the motives of any person (including a Member). 5.0 The Role of Staff_ Respectful Conduct Towaru Staff 5.1 An individual Member neither directs nor oversee the functions of the staff of the Township. Council as a whole approves the budget, policies and governance of the Township through its by-laws and resolutions. ^r rlA_oc6 nA-+ r.MFeGt nE)r GVGF600 fi IRG-tinnc of tho ct�f of ht-9 TG ein�p �avcr..rc� ccivrr�vr-c��-c� rvr 5.2 Township staff serve Council and work for the Township as a body corporate under the direction of the CAO. Members shall acknowledge, respect and have regard for the administration, managerial and organizational structure of the Township when requesting information or advice from staff. 5.3 A Member shall comply with the Township's Council and Staff Relations Policy. 5.4 A Member shall not publicly criticize staff and any issue with respect to any staff member shall be referred to the CAO who will direct the matter to the particular staff member's appropriate superior (if not the CAO). 5.5 A Member shall respect the role of staff in the administration of the business and governmental affairs of the Township, and acknowledge and appreciate that staff: (a) provide advice and make policy recommendations in accordance with their professional ethics, expertise and obligations and that a Member must not falsely or maliciously injure the reputation of staff members whether professional or ethical or otherwise; (b) work within the administration of justice and that a Member must not make requests, statements or take actions which may be construed as an attempt to influence the independent administration of justice and, therefore, a Member shall Page 5 of 13 Page 123 of 174 12.b) Mayor H.S. Hughes, Councillors Scott and DeSousa, Working Group re... not attempt to intimidate, threaten, or influence any staff member from carrying out that person's duties, including any duty to disclose improper activity; and (c) carry out their municipal duties based on political neutrality and without undue influence from any individual Member and, therefore, a Member must not invite or pressure any member of staff to engage in partisan political activities or be subjected to discrimination or reprisal for refusing to engage in such activities. 6.0 Township Property 6.1 Council is the custodian of the assets of the Township. The community places its trust in Council and those it appoints to make decisions for the public good in relation to these assets. 6.2 By virtue of their office or appointment, a Member must not use or permit the use of the Township's property, including but not limited to land, facilities, equipment, supplies, services, staff or other resources for activities other than the business of the Township, unless they are entitled to such use equally with any other resident and have paid fair market value for such use. No Member shall seek financial gain for themselves, family or friends from the use or sale of the Township's intellectual property, computer programs, technological innovations, or other patent, trademarks, official marks or copyright held by the Township. 6.3 A Member shall not use any Township property for activities not associated with their duties of office unless prior approval has been granted by Council. 7.0 Gifts, Benefits and Hospitality 7.1 Any gift to a Member risks the appearance of improper influence. Gifts may improperly induce influence or create an incentive for a Member to make decisions on the basis of relationships rather than in the best interests of the Township. A Member shall not accept any gift or any form of personal benefit connected directly or indirectly with the performance of his or her duties except as provided in Section 7.3. 7.2 A gift provided to a Member's spouse, child, or parent, or to a Member's staff, that is connected directly or indirectly to the performance of the Member's duties is deemed to be a gift to that Member. Any doubt concerning the propriety of the gift should be resolved by the Member not accepting or keeping it. 7.3 For greater clarity, despite Sections 7.1 and 7.2, a Member is entitled to accept any compensation, remuneration or benefit authorized by law but shall not accept any gift or benefit other than in the following circumstances: (a) a gift or benefit that normally accompanies the responsibilities of office and are received as an incident of protocol or social obligation as set out in (b) a political contribution otherwise reported by law, in the case of a Member running for office; Page 6 of 13 Page 124 of 174 12.b) Mayor H.S. Hughes, Councillors Scott and DeSousa, Working Group re... (c) services provided without compensation by persons volunteering their time for a charitable or non-profit event or for the Member's re-election campaign; (d) nominal tokens, mementos or souvenirs received as an incident of protocol or social obligation that normally accompanies the responsibilities of elected office or at a function honouring the Member; (e) food, lodging, transportation and entertainment provided by provincial, regional and local governments or any agencies or subdivisions of them or by the federal government or by a foreign government within a foreign country, or by a conference, seminar or event organizer where the Member is either speaking or attending in an official capacity as a representative of the Township; (f) entrance fees or food and beverages consumed at banquets, receptions or similar events, if: (i) attendance serves a legitimate municipal business purpose related to the Pr( at business of the Township, (ii) the person extending the invitation or a representative of the organization is in attendance, (iii) the invitations are infrequent, and (iv) the value is not greater than $$1000.007-59 from a single source over a calendar year; (g) a gift (other than gifts as set out in Section 7.3(f)) not having a value greater than $250.00$40-0-from a single source over a calendar year; (h) a gift received as a door prize, raffle or similar draw at an event, conference or seminar attended by the Member; and (i) a gift, if the Integrity Commissioner is of the opinion that it is unlikely that receipt of the gift gives rise to a reasonable presumption that the gift or benefit was given in order to influence the Member in the performance of his or her duties. 7.4 A Member who has received and accepted a gift pursuant to Section 7.3(a), (f), (g), (h) and (i) shall file a disclosure of the gift indicating the person, body or entity from which it was received together with the estimated value of the gift in accordance with the Disclosure Statement set out in Appendix "A". A Member shall submit the Disclosure Statement to the Clerk on an annual basis no later than March 31 for the preceding calendar year and it shall be a matter of public record. 7.5 A Member shall not seek or obtain by reason of his or her office any personal privilege or advantage with respect to municipal services not otherwise available to the general public and not connected directly or indirectly to the performance of the Member's duties. 8.0 Confidential Information 8.1 Members receive confidential information from a number of sources as part of their work as elected officials. This includes information received in confidence by the Township Page 7 of 13 Page 125 of 174 12.b) Mayor H.S. Hughes, Councillors Scott and DeSousa, Working Group re... that falls under the privacy provisions of the Municipal Freedom of Information and Protection of Privacy Act and other applicable privacy laws and information received during closed meetings of Council or committees of local boards. Examples of types of information that a Member must keep confidential, unless expressly authorized by Council or as required by law, or the information is in the public realm, include, but are not limited to: (a) matters related to ongoing litigation or negotiation, or that is the subject of solicitor- client privilege; (b) information provided in confidence, for example, the identity of a complainant where a complaint is made in confidence, personal information of an individual derived from municipal records or other information that a Member receives in confidence by virtue of their office as an elected representative; (c) price schedules in contract tender or request for proposal submissions if so specified; (d) personnel matters about an identifiable individual; (e) "personal information" as defined in the Municipal Freedom of Information and Protection of Privacy Act; (f) any census or assessment data that is deemed confidential; and (g) the purchase or sale of personal or real property by the Township. 8.2 A Member shall not disclose the content of any confidential information, or the substance of deliberations, of a closed meeting. A Member has a duty to hold any information received at closed meetings in strict confidence for as long and as broadly as the confidence applies. A Member shall not, either directly or indirectly, release, make public or in any way divulge any such information or any confidential aspect of the closed deliberations to anyone, unless authorized by Council or as required by law. 8.3 A Member shall not disclose, use or release confidential information in contravention of applicable privacy laws. Members are only entitled to information in the possession of the Township that is relevant to matters before the Council, or a committee. Otherwise, Members enjoy the same access rights to information as any other member of the community or resident of the Township and must follow the same processes as any private person to obtain such information. 8.4 A Member shall not misuse confidential information in any way or manner such that it may cause detriment to the Township, Council or any other person, or for financial or other gain for themselves or others. 8.5 A Member shall respect the right to confidentiality and privacy of all clients, volunteers and staff, and should be aware of their responsibilities under applicable legislation, municipal policies, procedures and rules, ethical standards and, where appropriate, professional standards. 8.6 A Member shall not disclose any confidential information received by virtue of his or her office, even if the Member ceases to be a Member. Page 8 of 13 Page 126 of 174 12.b) Mayor H.S. Hughes, Councillors Scott and DeSousa, Working Group re... 9.0 Discrimination and Harassment 9.1 A Member shall treat all members of the public, one another and staff with respect and without abuse, bullying or intimidation and ensure that their work environment is free from discrimination and harassment. 9.2 A Member shall not use indecent, abusive, demeaning or insulting words, phrases or expressions toward any member of the public, another Member or staff. 9.3 A Member shall not make comments or conduct themselves in any manner that is discriminatory to any individual based on the individual's race, colour, ancestry, citizenship, ethnic origin, place of origin, creed or religion, gender, gender identity, gender expression, sexual orientation, marital status, family status, disability, age or record of offences for which a pardon has not been granted. 9.4 A Member shall comply with the Township's Respect in the Workplace (Harassment and Violence) Policy. 10.0 Improper Use of Influence 10.1 A Member shall not use the influence of their office or appointment for any purpose other than the exercise of his or her official duties in the public interest. 10.2 A Member shall not use the status of their position to influence the decision of another person to the private advantage or non-pecuniary interest of themselves or their family,—, or for the purpose of creating a disadvantage to another person or for providing an advantage to themselves. 11.0 Conflicts of Interest 11.1 A Member shall comply with the requirements of the Municipal Conflict of Interest Act with respect to obligations relating to pecuniary interests. A contravention of the Municipal Conflict of Interest Act shall not constitute a breach of the Code of Conduct but may be enforced in accordance with the provisions of the statute and section 223.4.1 of the Municipal Act, 2001. 11.2 A Member shall also avoid any conflict of interest that is a non-pecuniary interest in order to maintain public confidence in the Township and its local boards. If a Member has a non- pecuniary interest, the Member should declare the non-pecuniary interest and then leave the meeting Under no circumstance shall the Member participate in any discussion or vote on the matter or attempt to influence the voting on the matter in any way, before during or after the meeting. 11 .3 Members are encouraged to seek written advice from the Integrity Commissioner when they become aware that they may have a conflict of interest between their responsibilities to the public as a Member and any other pecuniary interest or non-pecuniary interest. 12.0 Council Policies and Procedures Page 9 of 13 Page 127 of 174 12.b) Mayor H.S. Hughes, Councillors Scott and DeSousa, Working Group re... 12.1 A Member shall observe and strictly adhere to the policies, procedures and rules enacted and/or established from time to time by Council. 13.0 Election Activity 13.1 A Member is required to conduct themselves in accordance with the Municipal Elections Act, 1996 and any of the Township's policies pertaining to elections. The use of the Township's resources, both property and staff time, for any election-related activity is strictly prohibited. Election-related activity applies to the Member's campaign and any other election campaigns for municipal, provincial or federal office. 14.0 Communications and Media Relations 14.1 In order to foster respect for the decision-making process of Council, Members shall fairly and accurately communicate the decisions of Council, even if they disagree with its decision(s). Members may publicly express ne ieasuri iuf uuriq ai[1ereNLiy Marl file majority and shall do so in a respectful manner that supports the decision of Council. !C! gcr�ont the rloricinn nr env member- wh ,yAttQd in f;;yA it of fho ilonicinn 14.2 Members shall not indicate, implicitly or explicitly, in any communications with the media that they speak on behalf of Council, unless they have been expressly authorized to do so by Council. 14.3 Members shall refrain at all time. from making comments of a disparaging nature about a44 Member a+YStaff or persons that—relate to the business of the fownship.nf the r,,� 15.0 Social Media 15.1 Members using social media shall: (a) ensure that all posts are accurate before uploading content to the internet" (b) obtain permission before posting any third-party content; (c) follow the same principles and guidelines as for other forms of communication by employing sound judgment and common sense, by acting with respect, dignity, courtesy and empathy; and (d) ensure that is it noted that communications that are Member and constituent- related do not necessarily reflect the existing or future opinions, views or decisions of the Council. 16.0 Respect for the Code of Conduct 16.1 A Member shall respect the process for complaints made under the Code of Conduct, applications under the Municipal Conflict of Interest Act or through any process for complaints adopted by the Township. 16.2 A Member shall not act in reprisal or threaten reprisal against any person, including another Member, who makes a complaint or provides information to the Integrity Commissioner during an investigation. Page 10 of 13 Page 128 of 174 12.b) Mayor H.S. Hughes, Councillors Scott and DeSousa, Working Group re... 16.2 A Member shall interact courteously and respectfully with the Integrity Commissioner and with any person acting under the direction of the Integrity Commissioner. A Member shall not act in reprisal or threaten reprisal against the Integrity Commissioner or any person acting under the instructions of the Integrity Commissioner. The Integrity Commissioner is authorized to report any incidents of threats or reprisals to Council or the local board by a Member and may recommend penalties or remedial or corrections measures or actions against such Member. 16.3 A Member shall cooperate with requests for information during any investigations or inquiries under the Code of Conduct and shall not: (a) interfere with or obstruct an investigation by the Integrity Commissioner; (b) destroy or damage documents or erase electronic communications; (c) refuse to respond to the Integrity Commissioner where a complaint has been filed under the Code of Conduct or any process for complaints adopted by the Township; or (d) in+oFRGt Wit attempt to influence any other Member or staff with respect to the subject matter of the investigation or inquiry except as may be permitted pursuant to subsections 5(2.1) and 5.2(2) of the Municipal Act Conflict of Interest Act. 16.4 Staff shall remain neutral and impartial and not seek to subvert or obstruct the Integrity Commissioner in any way in carrying out its responsibilities and functions. 17.0 Penalties for Non-Compliance with the Code of Conduct 17.1 Where Council receives a report from the Integrity Commissioner that there has been a violation of the Code of Conduct by a Member, Council may impose the following penalties on the Member: 16, (a) a reprimand; and/or (b) a suspension of the remuneration paid to the Member in respect of his or her services as a Member for a period up to ninety (90) days. 17.2 In the case of a local board, if the Council has not imposed either of the penalties set out in Section 18.1 on its Member, the Integrity Commissioner may report to the local board that, in his or her opinion, the Member has contravened the Code of Conduct in which case the local board may impose the penalties set out in Section 18.1. 18.0 Remedial or Corrective Actions 18.1 Council may, on the basis of a recommendation from the Integrity Commissioner, also take any or all of the following corrective or remedial actions, and require that the Member: (a) provide a written or verbal apology; (b) return property or make reimbursement of its value or of money spent; Page 11 of 13 Page 129 of 174 12.b) Mayor H.S. Hughes, Councillors Scott and DeSousa, Working Group re... (c) be removed from or not be appointed to the membership on a committee of Council; (d) be removed from or not be appointed as chair of a committee of Council; and (e) comply with any other remedial or corrective action or measure deemed appropriate by the Integrity Commissioner. 18.2 In the case of a local board, if the Council has not imposed either of the penalties set out in Section 18.1 on its Member or any remedial or corrective actions under Section 18.1, the local board may impose such remedial or corrective actions as are set out in Section 18.1(a)-(e). 19.0 Legal Fees 19.1 A Member of Council is entitled to seek the advice of the Integrity Commissioner with respect to their own obligations under the Code of Conduct, any ethical procedure, policy or rule, and sections 5, 5.1 and 5.2 of the Municipal Conflict of Interest Act. As such, a Member is solely responsible for his or her own legal costs if they retain a lawyer or paralegal to provide counsel, advice or representation on any matter related to the Code of Conduct, any ethical procedure, policy or rule, and sections 5, 5.1 and 5.2 of the Municipal Conflict of Interest Act, including, but not limited to, an investigation and the imposition of penalties or remedial or corrective actions recommended by the Integrity Commissioner and imposed by Council, a complaint to the Ontario Ombudsman or a judicial review application to the courts from a decision of Council based on recommendations from the Integrity Commissioner. Notwithstanding the foregoing, a Member who has been found by the Integrity Commissioner not to have contravened the Code of Conduct, any ethical procedure, policy or rule or sections 5, 5.1 and 5.2 of the Municipal Conflict of Interest Act, is entitled to request a reimbursement of their reasonable costs and expenses. 19.2 Not-withstanding Section 19.1, Council has the discretion to compensate partially or fully, the legal expenses incurred by a Member. 20.0 Complaint Protocol 20.1 The Complaint Protocol is Appendix "B" to the Code of Conduct and applies to complaints under the Code of Conduct and applications under the Municipal Conflict of Interest Act. 21.0 Annual Report 21.1 The Integrity Commissioner shall provide an Annual Report to Council before the end of March in each year detailing its activities, including advice, education and investigations over the previous year and such periodic reports as the Integrity Commissioner consider may be necessary for the purposes of discharging its obligations to the Council and the Township. 22.0 Short Title 22.1 This Code of Conduct for Members of Township Council and the Township's Local Boards shall be referred to by its short title "Council Code of Conduct". Page 12 of 13 Page 130 of 174 12.b) Mayor H.S. Hughes, Councillors Scott and DeSousa, Working Group re... APPENDIX "A" DISCLOSURE STATEMENT FOR GIFTS OR BENEFITS Member's Name: Gift Received: Received From: Date of Receipt: Value or Estimate of Gift: Please describe the circumstances under which the Gift was received: Please describe your intentions with respect to the Gift: Do you anticipate transferring the Gift described above to the Township or the local board? Yes, immediately No Member's Signature Date 45155527.3 Page 13 of 13 Page 131 of 174 12.b) Mayor H.S. Hughes, Councillors Scott and DeSousa, Working Group re... Code of Conduct Complaint Protocol for Members of Council PART A - INFORMAL COMPLAINT PROCEDURE 1. Any individual who identifies or witnesses behaviour or activity by a Member that they believe contravenes the Code of Conduct may seek to address the prohibited behaviour or activity themselves in the following manner by following the Informal Complaint Procedure: (a) document the incident(s) where the Member may have contravened the Code of Conduct including dates, times, locations, other persons present, and any other Drelevant information; (b) advise another person about the concerns regarding the Member's actions, to corroborate the incident; (c) advise the Member that the behaviour or activity appears to contravene the Code of Conduct; R (d) identify to the Member the specific provision(s) of the Code of Conduct that may have been contravened; (e) encourage the Member to acknowledge and agree to stop the prohibited behaviour or activity and to undertake to refrain from future occurrences of the prohibited behaviour or activity; A (f) if applicable: (i) confirm to the Member that his or her response is satisfactory, or (ii) advise the Member that his or her response is unsatisfactory; F (g) consider the need to pursue the matter in accordance with the Formal Complaint Procedure set out in Part B, or in accordance with any other applicable judicial or quasi-judicial process or complaint procedure. 2. Individuals are encouraged to pursue the Informal Complaint Procedure as the first means of remedying behaviour or activity of a Member that they believe contravenes the Code of Conduct. T3. The Integrity Commissioner may be requested to assist in an attempt to settle or resolve the issue with the Member and the individual but will participate only if both parties have consented. 4. The Informal Complaint Procedure is not a precondition or a prerequisite to pursuing the Formal Complaint Procedure related to the Code of Conduct set out in Part B. Page 132 of 174 12.b) Mayor H.S. Hughes, Councillors Scott and DeSousa, Working Group re... - 2 - ART B - FORMAL COMPLAINT PROCEDURE Formal Complaints 5.(1) Any individual who has reasonable grounds to believe that a Member has contravened a provision of the Code of Conduct may file a formal complaint ("Complaint") to request an inquiry by the Integrity Commissioner as to whether a Member has contravened the Code of Conduct in accordance with the following requirements: (a) a Complaint shall be in writing on the prescribed form (Formal Complaint Form # 1 attached hereto) and shall be dated and signed by an identifiable individual (the "complainant"); D (b) a Complaint must set out reasonable grounds for the allegation that the Member has contravened the Code of Conduct and must be accompanied by a supporting sworn affidavit setting out the evidence in full in support of the allegation; and (c) Council may also file a Complaint against any of its Members of an alleged contravention of the Code of Conduct by passing a resolution requesting the Integrity Commissioner to undertake an inquiry. 4` All complainants filing a complaint will execute a confidentiality agreement. (2) An elector, as defined in section 1 of the Municipal Conflict of Interest Act, or a person demonstrably acting in the public interest (collectively, a "complainant") may file a formal A application requesting that the Integrity Commissioner carry out an inquiry concerning an alleged contravention of section 5, 5.1 or 5.2 of that statute by a Member in accordance with the following requirements: (a) an application (also referred to as a "Complaint" herein) shall be in writing on the prescribed form (Complaint Form # 2 attached hereto), dated and signed by an identifiable individual; F (b) the application shall include a statutory declaration attesting to the fact that: (i) the complainant became aware of the contravention not more than six (6) weeks before the date of the application, or T (ii) in the case where the complainant became aware of the alleged contravention during the period of time described in paragraph 1 of subsection 223.4.1(5) of the Municipal Act, 2001, that the complainant became aware of the alleged contravention during that period of time; (c) Council may also pass a resolution requesting the Integrity Commissioner to undertake an inquiry respecting an alleged contravention of sections 5, 5.1 or 5.2 of the Municipal Conflict of Interest Act by a Member and provide a statutory declaration as required by Section 5(2) to be sworn by a Member of Council. (3) Complainants who file a formal Complaint under Sections 5(1) or 5(2) must provide a full and complete record of evidence to substantiate or support the allegations set out in the Complaint to the Integrity Commissioner who is under no obligation whatsoever to, but may, seek additional information. Page 133 of 174 12.b) Mayor H.S. Hughes, Councillors Scott and DeSousa, Working Group re... - 3 - Filing of Complaint and Classification by Integrity Commissioner 6.(1) The Complaint may be filed either with the Clerk or with the Integrity Commissioner by hard copy or by e-mail at the following mailing or email addresses: (a) to the Clerk (who will provide a copy to the Integrity Commissioner): Yvonne Aubichon Clerk 148 Line 7 South Oro-Medonte, ON LOL2E0 Email: yaubichon@oro-medonte.ca D Tel: (705) 487-2171 or (b) directly with the Integrity Commissioner: John Ewart Ewart O'Dwyer R 311 George Street North, Suite 103 Peterborough, ON K9J 3113 Email: jewart@ewartodwyer.com Tel: 705-874-0404 (2) The Integrity Commissioner shall initially classify the Complaint to determine if the matter A is, on its face, a Complaint with respect to a contravention of the Code of Conduct and not covered by other legislation or other Council procedures, policies or rules as set out in Section 7 or whether it is a Complaint with respect to an alleged contravention of section 5, 5.1 or 5.2 of the Municipal Conflict of Interest Act. Complaints Outside Integrity Commissioner's Jurisdiction or Not for Investigation F 7.(1) If the Complaint, including the supporting affidavit or the statutory declaration, is not, on its face, a Complaint with respect to a contravention of the Code of Conduct or the Complaint relates to matters addressed by other legislation under another procedure, policy or rule of the Township or whether it is a Complaint with respect to an alleged contravention of section 5, 5.1 or 5.2 of the Municipal Conflict of Interest Act, the Integrity Commissioner shall advise the complainant in writing as follows: TCriminal Matter (a) if the Complaint is, on its face, an allegation of a criminal nature consistent with the Criminal Code, the complainant shall be advised that: (i) the Integrity Commissioner will refer it to the appropriate police service, or (ii) the complainant may pursue it with the appropriate police service if the complainant wishes to pursue any such allegation; Page 134 of 174 12.b) Mayor H.S. Hughes, Councillors Scott and DeSousa, Working Group re... -4 - Municipal Freedom of Information and Protection of Privacy Act (b) if the Complaint is more appropriately addressed under the Municipal Freedom of Information and Protection of Privacy Act, the complainant shall be advised that the matter must be referred to the Clerk to deal with under any access and privacy policies of the Township under that statute; Other Procedure, Policy or Rule Applies (c) if the Complaint appears to fall within the scope of another procedure, policy or D rule of the Township, the complainant shall be advised to pursue the matter under such procedure, policy or rule with the appropriate municipal official or staff member; and Lack of Jurisdiction (d) if the Complaint is, for any other reason not within the jurisdiction of the Integrity R Commissioner (for example, it relates to a decision of Council as a whole and not one or more individual Members), the complainant shall be so advised and provided with any additional reasons and referrals, if any, as the Integrity Commissioner considers appropriate. (2) If it becomes apparent to the Integrity Commissioner at any time that the Complaint with A respect to a contravention of the Code of Conduct or with respect to an alleged contravention of section 5, 5.1 or 5.2 of the Municipal Conflict of Interest Act, relates to any of the following matters, the Integrity Commissioner shall advise the complainant in writing as follows: Matter Already Pending F (a) if the Complaint is in relation to a matter which is subject to an outstanding complaint under another process such as a court proceeding, a human rights or workplace harassment complaint or similar process, or to a civil matter that is pending before the courts, the Integrity Commissioner may, in his/her sole discretion, suspend any investigation, in whole or in part, pending the result of the other process; T Similar Matter Already Pending (b) if the Complaint is in relation to a similar matter which is subject to an outstanding Complaint before the Integrity Commissioner, the Integrity Commissioner may, in his/her sole discretion, consider the matter in conjunction with the similar matter or deal with it separately, including not undertaking an inquiry if the matter can be adequately addressed in any report and/or recommendations made with respect to the Complaint in the similar matter; and Page 135 of 174 12.b) Mayor H.S. Hughes, Councillors Scott and DeSousa, Working Group re... - 5 - Other Ethical Code or Policy Applies (c) if the Complaint is in relation to a matter which is governed by a code of conduct, ethical code or similar procedure or policy of another body or entity which also governs the Members (for example, another board, body or committee to which the Member has been appointed), the Integrity Commissioner shall consider the most appropriate forum for the Complaint and may, in his/her sole discretion, defer consideration of the matter pending any determination made by the other body or entity and shall so advise the complainant and, if necessary, the Member. (3) Nothing in Section 7 precludes the Integrity Commissioner from reporting to Council on any matter that is suspended, summarily dismissed, terminated or not otherwise Dinvestigated. Limitation Period 8.(1) The Integrity Commissioner shall not accept a Complaint under the Code of Conduct for which the event giving rise to the Complaint came to the attention of the complainant more R than six (6) weeks prior to the date of the filing of the Complaint, and, in any event, no more than six (6) months after the event in question occurred. The complainant must establish that the event giving rise to the Complaint came to the complainant's attention within six (6) weeks of, and occurred no more than six (6) months prior to, the Complaint being filed. (2) The Integrity Commissioner shall not accept an application with respect to an alleged A contravention of section 5, 5.1 or 5.2 of the Municipal Conflict of Interest Act except in accordance with the requirements of subsections 8(2)-(7) of that statute and section 223.4.1 of the Municipal Act, 2001. Refusal to Conduct Investigation F 9. The Integrity Commissioner has a discretion as to whether to carry out an investigation. If the Integrity Commissioner is satisfied at any time, after considering the information contained in the Complaint, that it is: (a) is frivolous or vexatious, (b) is not made in good faith, T (c) constitutes an abuse of process, (d) discloses no grounds or insufficient grounds for an investigation, (e) does not warrant a full investigation, or M is not otherwise in the public interest, the Integrity Commissioner shall not be required to conduct an investigation and may summarily dismiss the Complaint, and, where this becomes apparent during the course of an investigation, the Integrity Commissioner shall terminate the investigation and provide notice to the complainant and, if necessary, to the Member. The Integrity Commissioner is under no obligation to report the refusal to conduct an investigation to Council. Page 136 of 174 12.b) Mayor H.S. Hughes, Councillors Scott and DeSousa, Working Group re... - 6 - Opportunities for Resolution 10. Following receipt and review of a formal Complaint or at any time during an investigation where the Integrity Commissioner, in his or her discretion, believes that an opportunity to resolve the matter may be successfully pursued without a formal investigation, and both the complainant and the Member agree, efforts may be pursued to achieve an informal resolution. Investigation 11.(1) The Integrity Commissioner may proceed as follows, except where the Integrity D Commissioner has a full factual record and believes, in his or her sole discretion, that no additional information is required, or where otherwise required by the Public Inquiries Act, 2009, or where the Integrity Commissioner has not otherwise terminated the inquiry: (a) provide the Member with a copy of the Complaint but not disclose: (i) the identity of the complainant, or R (ii) the identity of any witnesses set out in the Complaint or persons that are to be questioned/interviewed by the Integrity Commissioner, unless it is essential for the Member to adequately respond to the Complaint,which determination shall be made by the Integrity Commissioner, in his/her sole and absolute discretion; A (b) request that the Member provide a written response to the allegations in the Complaint to the Integrity Commissioner within ten (10) calendar days; (c) provide a copy of the Member's response to the complainant with a request that any written reply be provided by the complainant to the Integrity Commissioner F within ten (10) calendar days. (2) If necessary, after reviewing the submitted materials, the Integrity Commissioner may contact and speak to or correspond with any other persons, access and examine any other documents or electronic materials, including any materials on the Township's computers and servers, and may enter any municipal work location relevant to the Complaint for the purpose of investigation and potential resolution. T (3) Preliminary or proposed finding(s) may be provided to a Member if the Integrity Commissioner considers that the Member may have contravened the Code of Conduct. (4) The Integrity Commissioner may, but is under no obligation, to provide the Member and the complainant with a draft of the proposed final report on the Complaint. (5) The Integrity Commissioner may make interim reports to Council where the Integrity Commissioner considers it necessary or required to address any instances of interference, obstruction, intimidation, delay, reprisal or retaliation by the Member or by any other person encountered during the formal investigation, and may also disclose such information as is necessary in the Integrity Commissioner's opinion for the purposes of the interim report(s). Page 137 of 174 12.b) Mayor H.S. Hughes, Councillors Scott and DeSousa, Working Group re... - 7 - (6) The Integrity Commissioner is entitled to make such additional inquiries and provide such additional reports to Council where necessary and as required to address any instances of non-compliance with any decision of Council including the failure to comply with any penalties or corrective measure or actions imposed by Council or any matters that the Integrity Commissioner considers necessary. (7) The Integrity Commissioner shall retain all records related to the Complaint and investigation but may provide copies of certain records, in confidence, to the Township's administrative staff who are required to ensure that any such records are securely and confidentially retained. D No Complaint Prior to Municipal Election 12.(1) Notwithstanding any other provision of this Complaint Protocol, no Complaint may be filed with the Integrity Commissioner, nor shall any report shall be made by the Integrity Commissioner to Council during the period of time starting on nomination day for a regular municipal election year, as set out in section 31 of the Municipal Elections Act, 1996 and ending on the voting day in a regular election as set out in section 5 of the Municipal RElections Act, 1996. (2) If the Integrity Commissioner has received a Complaint and has commenced an inquiry but has not completed the inquiry before nomination day in a regular municipal election year, the Integrity Commissioner shall terminate the inquiry on nomination day but may commence an inquiry in respect of the same Complaint if within six (6) weeks after the voting day in a regular municipal election the individual who made the request makes a A written request to the Integrity Commissioner in accordance with subsection 223.4(8) of the Municipal Act, 2001. Advice Provided to Member by Integrity Commissioner 13.(1) Subject to Section 13(2), a Member is entitled to rely upon any written advice given by the F Integrity Commissioner to the Member respecting the Code of Conduct in any subsequent consideration of the conduct of the Member in the same matter provided that the Member fully disclosed in writing all relevant facts known to him or her to the Integrity Commissioner and acted in accordance with the written advice provided by the Integrity Commissioner. (2) If the Integrity Commissioner applies to a judge under section 8 of the Municipal Conflict of Interest Act for a determination as to whether the Member contravened section T 5, 5A or 5.2 of the Municipal Conflict of Interest Act, the Member is entitled to advise the judge of any written advice given by the Integrity Commissioner provided that the Member fully disclosed in writing all relevant facts known to him or her to the Integrity Commissioner and acted in accordance with the written advice provided by the Integrity Commissioner. (3) A Member under investigation by the Integrity Commissioner shall not request advice from the Integrity Commissioner as to the Member's rights under the Code of Conduct, the Municipal Conflict of Interest Act or generally at law with respect to any specific matter that the Integrity Commissioner is investigating or reviewing with respect to the Member, nor is the Member entitled to rely upon any statement(s) made by the Integrity Commissioner during the course of any investigation or review that may impact the Member's rights under the Code of Conduct, the Municipal Conflict of Interest Act or generally at law. Page 138 of 174 12.b) Mayor H.S. Hughes, Councillors Scott and DeSousa, Working Group re... - 8 - (4) If a Member under investigation by the Integrity Commissioner requests advice, such request shall be delegated in writing to any person, other than another Member, that the Integrity Commissioner, in consultation with the Township, considers capable of providing informed advice to the Member. Authority to Abridge or Extend 14.(1) Notwithstanding any timeline or time limit set out in the Code of Conductor this Complaint Protocol, the Integrity Commissioner shall retain the right to abridge or extend any timeline or time limit therein if the Integrity Commissioner considers it, in his/her sole and absolute discretion, to be in the public interest to do so. DInvestigation Report 15.(1) The Integrity Commissioner shall report to the complainant and the Member no later than ninety (90) days after the official receipt of any Complaint under the Code of Conduct. If the investigation process is anticipated to or takes more than ninety(90)days, the Integrity Commissioner shall provide a brief interim report to Council and advise the parties of the R approximate date the report will be available. The Integrity Commissioner may also, at his/her discretion, advise any witnesses or other persons of the approximate date the report will be available. (2) Where the Complaint is sustained in whole or in part, the Integrity Commissioner shall report to Council outlining the findings, the terms of any settlement and/or any Arecommended penalty or remedial or corrective measure or action. (3) The Integrity Commissioner may provide a copy of the report to the complainant and the Member whose conduct has been investigated in advance of the public release of the report, in strict confidence until the report is publicly released. The Member shall have the right to address the recommendations in the report if it is considered by Council. F (4) Where the Complaint is not sustained, the Integrity Commissioner is not obligated to report to Council on the result of the investigation or any findings but may do so at his/her discretion and may also include such information as he/she deems necessary in a report or as part of an annual or other periodic report by the Integrity Commissioner. (5) The Integrity Commissioner shall complete the investigation under the Municipal Conflict of Interest Act no later than one hundred and eighty (180) days after the official receipt of Tany application validly made under Section 5(2) of this Part. Findings 16.(1) If the Integrity Commissioner determines that: (a) there has been no contravention of the Code of Conduct, or section 5, 5.1 or 5.2 of the Municipal Conflict of Interest Act, or (b) a contravention occurred but: (i) the Member took all reasonable measures to prevent it, including having sought and followed the advice of the Integrity Commissioner, Page 139 of 174 12.b) Mayor H.S. Hughes, Councillors Scott and DeSousa, Working Group re... - 9 - (ii) it was trivial, (iii) it was committed through inadvertence, or (iv) it resulted from an error in judgment made in good faith, the Integrity Commissioner may so state in the report and may make appropriate recommendations pursuant to the Municipal Act, 2001, including but not limited to, a recommendation of no penalty and no imposition of remedial measures or corrective actions. (2) If the Integrity Commissioner: D (a) considers it appropriate, once the investigation under Section 5(2) has concluded, to apply to a judge under section 8 of the Municipal Conflict of Interest Act for a determination as to whether the Member has contravened section 5, 5.1 or 5.2 of that statute; or R (b) does not proceed with an application to the judge, the complainant and the Member shall be advised in writing. (3) The Integrity Commissioner shall provide a written report to Council providing the reasons for its decision under Section 16(2). Report to Council A17. (1) Upon receipt of a report from the Integrity Commissioner with respect to the Code of Conduct, the Clerk shall place the report on the next regular agenda of Council for consideration by Council. (2) A report from the Integrity Commissioner may also be considered by Council in advance F of its next regular meeting should Council agree to hold a special or other meeting before its next regular meeting to consider the report. Duty of Council 18. Council shall consider and make a determination on the Integrity Commissioner's report Tunder Section 17 at the same meeting at which the report is tabled. Confidentiality and Public Disclosure 19. (1) In order to maintain the integrity of any process of inquiry or investigation, every person interacting with the Integrity Commissioner, including the complainant, the respondent Member, any witness or any other person, shall preserve confidentiality with respect to all matters as directed by the Integrity Commissioner and not disclose any information to any other person. (2) The Integrity Commissioner shall retain all records related to the Complaint and investigation although copies may be provided to the Township's administrative staff, subject to the duty of confidentiality under subsection 223.5 of the Municipal Act, 2001. Page 140 of 174 12.b) Mayor H.S. Hughes, Councillors Scott and DeSousa, Working Group re... - 10 - (3) The identity of the Member who is the subject of the Complaint shall not be treated as confidential information in the Integrity Commissioner's report to Council. The identity of the complainant and of any other person, including any witnesses, may be disclosed if deemed appropriate and necessary by the Integrity Commissioner, if consented to by the complainant or any other person, or such information has already been publicly disclosed. (4) All reports from the Integrity Commissioner to Council shall be made available to the public by the Clerk. Delegation by Integrity Commissioner D 20. The Integrity Commissioner, in consultation with the Township, may delegate in writing to any person, other than a Member, any of the Integrity Commissioner's powers and duties under Part V.1 of the Municipal Act, 2001. R A F T Page 141 of 174 12.b) Mayor H.S. Hughes, Councillors Scott and DeSousa, Working Group re... - 11 - Code of Conduct — Formal Complaint Form # 1 AFFIDAVIT - A signed Confidentiality Form is required. I, (first and last name), of the in the Province of Ontario. MAKE OATH AND SAY (or AFFIRM): 1. I reside at: (full address) Dand may be contacted at telephone: and email: 2. 1 have reasonable grounds to believe that: (name of Member), Ra member of the Council or a local board of The Corporation of the Township of Oro-Medonte, has contravened the following section(s) of the Code of Conduct of the Township of Oro-Medonte . The particulars of which are are attached hereto. 3. Facts constituting the alleged contravention (use separate page if required) A F This affidavit is made for the purpose of requesting that this matter be reviewed and/or investigated by the Township of Oro-Medonte's Integrity Commissioner and for no other purpose. TSWORN (or AFFIRMED) before me at ) the of on ) (date) ) (Signature) A Commissioner for taking affidavits etc. Please note that signing a false affidavit may expose you to prosecution under ss. 131 and 132 or 134 of the Criminal Code, R.S.C. 1985, c. C-46 and also to civil liability for defamation. Page 142 of 174 12.b) Mayor H.S. Hughes, Councillors Scott and DeSousa, Working Group re... Municipal Conflict of interest Act— Com plai nt Form # 2 STATUTORY DECLARATION I, (first and last name), of the in the Province of Ontario. I SOLEMNLY DECLARE THAT: D 1. I reside at: (full address) and may be contacted at telephone: and email: 2. 1 have reasonable and probable grounds to believe that: (specify name of Member), a member of the Council or a local board of The Corporation of the Township of Oro-Medonte, has contravened section(s) of the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50 3. 1 became aware of the facts constituting the alleged contravention not more than six(6)weeks ago and they comprise the following: (use separate page if required) A F This declaration is made for the purpose of requesting that this matter be investigated by the Township of Oro-Medonte's Integrity Commissioner and for no other purpose. TDECLARED before me at ) the of ) on (date) ) (Signature) A Commissioner for taking affidavits etc. Please note that signing a false declaration may expose you to prosecution under ss. 131 and 132 or 134 of the Criminal Code, R.S.C. 1985, c. C-46 and also to civil liability for defamation. 45155584.1 Page 143 of 174 14.a) Announcements of Interest to the Public: Township of Oro-Medonte, ... 11 rAil . Township of � Proud Heritge, Exciting Future National Day for Truth and Reconciliation Office Closure The Township of Oro-Medonte offices will be closed on Thursday, September 30th in recognition of the National Day for Truth and Reconciliation Holiday. The offices will re-open for regular business hours on Friday, October 1st We wish all residents and visitors a safe and happy Holiday. Page 144 of 174 14.b) Nottawasaga Valley Conservation Authority, Minutes of meeting held... �psacq OAP L9t t z Nottawasaga Valley Conservation Authority o�FRLo� 06-21-BOD grfow A� MINUTES June 25, 2021 9:00 a.m. - 12:00 p.m. Virtual Meeting Via WebEx Present: Councillor Gail Little, Vice-Chair Amaranth (Township) Councillor Mariane Mcleod, Chair Collingwood (Town) Councillor Margaret Mercer Melancthon (Township) Deputy Mayor Bob Meadows Adjala-Tosorontio (Township) Councillor George Watson Wasaga Beach (Town) Councillor Thom Paterson Clearview (Township) Councillor Andrea Matrosovs Blue Mountains (Town) Councillor Donna Jebb New Tecumseth (Town) Councillor Shirley Boxem Mulmur (Township) Councillor Rob Nicol Innisfil (Town) Departed at 10:30am Councillor Cathy Keane Oro-Medonte (Township) Mayor Don Allen Springwater (Township) Councillor Gary Harvey Barrie (City) Councillor Raj Sandhu Bradford West Gwillimbury (Town) Councillor Walter Benotto Shelburne (Town) Deputy Mayor Michael Smith Essa (Township) Absent: Councillor Ralph Manketlow Mono (Town) Councillor Dane Nielsen Grey Highlands (Municipality) Staff: Doug Hevenor, Chief Administrative Officer; Chris Hibberd, Director Watershed Management Services; Byron Wesson, Director Conservation Services; Sheryl Flannagan, Director Corporate Services; Kyra Howes, Manager Lands & Operations, departed at 10:30am; Lee Bull, Manager Planning, departed at 9:45am; Daniel Dyce, Senior Regulations Technician; Haleigh Ferguson, Executive Administrator/Recorder Page 145 of 174 14.b) Nottawasaga Valley Conservation Authority, Minutes of meeting held... 1. CALL TO ORDER Chair McLeod called the meeting to order at 9:02am 2. LAND ACKNOWLEDGEMENT The Nottawasaga Valley Conservation Authority Board acknowledges that we are situated on the traditional land of the Anishinaabeg. The Anishinaabeg include the Odawa, Salteaux, Anishinaabeg, Mississauga and Algonquin who spoke several languages including Anishinaabemowin and Potawatomi. We are dedicated to honouring Indigenous history and culture and committed to moving forward in the spirit of reconciliation and respect with all First Nation, Metis and Inuit people. 3. DECLARATION OF PECUNIARY AND CONFLICT OF INTEREST Staff Report C-3, Deputy Mayor Michael Smith, Essa (Township) 4. MOTION TO ADOPT AGENDA RES: 39-21 Moved by: Mayor Don Allen Seconded by: Cllr. Walter Benotto RESOLVED THAT: the amended agenda for the Board of Directors Meeting #06-21-BOD dated June 25, 2021 be approved. Carried; 5. ANNOUNCEMENTS Chair McLeod sent out our condolences to Ralph for the passing of his wife. Farewells were sent to Haleigh as she goes on maternity leave. Chair McLeod informed everyone about the arrival of Kelcey's newborn baby and sent them warm wishes. 6. DEPUTATIONS There were no deputations for this meeting. 7. PRESENTATIONS a. Kyra Howes, Manager Lands & Operations conducted a presentation on the Conservation Lands Programs RES: 40-21 Moved by: Cllr. Shirley Boxem Seconded by: Cllr. Gary Harvey RESOLVED THAT: the Board of Directors receive the presentation on the NVCA Permit Process for information. Carried; Page 146 of 174 14.b) Nottawasaga Valley Conservation Authority, Minutes of meeting held... 8. HEARINGS There were no hearings for this meeting. 9. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Board Members were requested to identify items from the Consent List that they wish to have considered for separate discussion. 10. ADOPTION OF CONSENT LIST AND IDENTIFICATION OF ITEMS REQUIRING SEPARATE DISCUSSION RES: 41-21 Moved by: Cllr. Donna Jebb Seconded by: Cllr. Thom Paterson RESOLVED THAT: agenda item numbers C-1, C-3 and C-4 were identified as requiring separate discussion, be referred for discussion under Agenda Item #9; and FURTHER THAT: all Consent List Agenda Items not referred for separate discussion be adopted as submitted to the board and staff be authorized to take all necessary action required to give effect to same; and FURTHER THAT: any items in the consent list not referred for separate discussion, and for which conflict has been declared, are deemed not to have been voted on or discussed by the individual making the declaration. Carried; 11. CONSENT LIST a. Adoption of Minutes i. Approved by Consent. RESOLVED THAT: the minutes of the Board of Directors Meeting # 05-21- BOD dated May 28, 2021 be approved. Carried; b. Correspondence Correspondence dated June 3, 2021 provided by Lisa Lehr, Manager of Legislative Services regarding Appointment of NVCA Membership from Essa Township. C. Staff Reports i. Staff Report No. 19-06-21-BOD from Doug Hevenor, CAO regarding Recently Proclaimed Amendments to the Conservation Authorities Act. RES: 42-21 Moved by: Cllr. Andrea Matrosovs Seconded by: Deputy Mayor Bob Meadows WHEREAS: the provincial government has passed legislative amendments related to the governance of Conservation Authorities; and Page 147 of 174 14.b) Nottawasaga Valley Conservation Authority, Minutes of meeting held... WHEREAS: the Conservation Authorities remain committed to fulfilling accountable and transparent governance; therefore BE IT RESOLVED THAT: the Nottawasaga Valley Conservation Authority (NVCA) board of directors endorse the Governance Accountability and Transparency Initiative and that they support sending the resolution to the Minister of Environment Conservation and Parks. Carried; ii. Staff Report No. 20-06-21-BOD from Lee Bull, Manager Planning Services regarding Permit Signing Authority. Approved by Consent RESOLVED THAT: the following staff positions be delegated the authority to approve permissions consistent with Board approved policies and guidelines, for a maximum period of 24 months (2 years), under Ontario Regulation 172/06: • CAO/Secretary-Treasurer • Director, Watershed Management Services • Manager, Planning Services • Senior Regulations Technician • Regulations Technician • Planner III • Planning Ecologist Carried; iii. Staff Report No. 21-06-21-BOD from Daniel Dyce, Senior Regulations Technician regarding the Summary of Permits/Approvals under the Conservation Authorities Act. RES: 43-21 Moved by: Cllr. Donna Jebb Seconded by: Cllr. Thom Paterson RESOLVED THAT: the NVCA Board of Directors receive Staff Report No. 21- 06-21-BOD that summarizes the permits and approvals issued by staff for the period of November 28, 2020 to June 8, 2021. Carried; iv Staff Report No. 22-06-21-BOD from Doug Hevenor, CAO regarding Phase 1 Regulatory Changes Guide to the Conservation Authorities Act (CAA). RES: 44-21 Moved by: Cllr. Shirley Boxem Seconded by: Cllr. Gail Little WHEREAS: the provincial government has presented regulatory legislative amendments related to the CAA; Page 148 of 174 14.b) Nottawasaga Valley Conservation Authority, Minutes of meeting held... RESOLVED THAT: the Nottawasaga Valley Conservation Authority (NVCA) Board of Directors accepts this report for information and review; and FURTHER THAT: Conservation Ontario's comments on the "Regulatory Proposal (Phase 1) under the Conservation Authorities Act (ERO #019 -2986) proposed positioning in the summary table and referenced in 1, 2a, 2b and 3 be endorsed for submission to the Minister, Ministry of the Environment Conservation and Parks and furthermore that this letter including this resolution be submitted by NVCA Chair McLeod to the ERO portal prior to June 27, 2021. Carried; V. Staff Report No. 23-06-21-BOD from Maria Leung, Communications Coordinator regarding NVCA Communications from May 16, 2021 - June 11, 2021. Approved by Consent. RESOLVED THAT: Staff Report No. 23-06-21-BOD regarding NVCA Communications - May 16, 2021 - June 11, 2021, be received. 12. OTHER BUSINESS None declared. 13. IN-CAMERA It was determined that going In-Camera was not required as no discussion was requested on the enclosed staff report 14. OUT OF IN-CAMERA a. RES: 45-21 Moved by: Cllr. Raj Sandhu Seconded by: Deputy Mayor Michael Smith RESOLVED THAT: Staff Report No. 24-06-21-BOD be received regarding the NVCA Legal Status Update. Carried; 15. ADJOURN RES: 46-21 Moved by: Cllr. Donna Jebb Seconded by: Deputy Mayor Michael Smith RESOLVED THAT: this meeting adjourn at 11:12am to meet again on August 27, 2021 or at the call of the Chair. Carried; Page 149 of 174 14.b) Nottawasaga Valley Conservation Authority, Minutes of meeting held... P�pSAGy p� n0 RL'�r10N A" NVCA August 2021 Board Meeting Highlights Next Meeting: September 24, 2021, held virtually. For the full meeting agenda including documents and reports, visit NVCA's website. LID Stormwater Management Erosion and Sediment Control (ESC) Planning and Design Guide and Many changes to the landscape occur during Erosion and Sediment Control Guide the land development process including the for Urban Construction removal of vegetation, stripping of topsoil and alterations to topography and drainage The NVCA Board of Directors approved the use patterns. Without careful planning and of two technical guidelines: the Low Impact oversight focused on minimizing these changes Development Stormwater Management and mitigating their impacts, construction Planning and Design Guide and the Erosion and projects can have adverse impacts on adjacent Sediment Control Guide for Urban Construction and downstream watercourses and wetlands. as technical references. As many previously rural municipalities in These guidelines compliment the current NVCA Ontario undergo rapid urbanization and growth, Stormwater Technical Guide which are used in the adoption of effective and innovative the review and approval process related to approaches to ESC is of paramount importance. stormwater management and land development. NVCA Asset Management Plan Low Impact Development (LID) The Board approved NVCA's 2021 Asset LID, also known as green infrastructure, is a Management Plan. method of managing stormwater as close to the The development of an asset management plan source as possible by mimicking the natural was an essential part of NVCA's ongoing liability water cycle. The focus of LIDs is on capturing and fiscal responsibility framework, as it guides and storing rain where it falls, filtering it the purchase, use, maintenance, and disposal through the soil, and/or recharging of every asset NVCA needs in order to conduct groundwater. As lands continue to be business and reduce the NVCA's liability. developed and become more urbanized, more hard surfaces are created that increase the Preliminary Budget Guidance volume of runoff to local watercourses. This increase in runoff volume is exacerbated by the The NVCA Board of Directors approved the more intense and frequent weather events preliminary budget guidelines to increase attributed to climate change. municipal levy by $90,000. LID techniques may include, but are not limited This number was developed after considering to, the following: factors like the COVID-19 pandemic, provincial transfer payment from the Ministry of Natural • green roofs Resources and Forestry, insurance rates, staff • bioretention swales retention and the board direction to replenish • soak-away pits reserves to 25% - 30% of the operational • filter strips budget. • permeable pavement • grass channel Based on this approval, staff will prepare a • dry swales draft budget for Board consideration for the 8195 8th Line, Utopia, ON, LOM 1TO • 705-424-1479 admin@nvca.on.ca www.nvca.on.ca Page 150 of 174 14.b) Nottawasaga Valley Conservation Authority, Minutes of meeting held... September Board Meeting. The draft budget will be circulated to member municipalities after the September meeting for a 60-day review and consultation process. Staff will present to Municipal councils if requested during this time. The final budget will be presented to the Board of Directors at the December meeting for approval. Pretty River Dyke Maintenance - Project Update The Pretty River Dyke is a flood conveyance structure through the Town of Collingwood approximately 2.1 kilometres in length. It was built in the 1970's in response to historic flooding that occurred in the surrounding urban areas. The floodway provides flood risk reduction to surrounding areas and is primarily owned by NVCA. It is currently generally in good visual condition but is generally lined with dense shrubs and trees. A recent draft hydraulic update work completed for the Town of Collingwood identified that major vegetation removal works are needed within the floodway to reducing potential spills on the floodway the Timmins Storm. The project will start in the Fall of 2021 and continue to 2022. After that, maintenance work is an activity that should occur on a regular basis. NVCA and the Town of Collingwood are currently working on a plan to engage the public and key stakeholders about the maintenance project. 8195 8th Line, Utopia, ON, LOM 1TO • 705-424-1479 admin@nvca.on.ca www.nvca.on.ca Page 151 of 174 15.a) Correspondence dated August 11 , 2021 from Jamie Robinson, MHBC Pla... r KITCHENER P L ' N N I N G WOODBRIDGE URBANLONDON LANDSCAPE KINGSTON ARCHITECTURF BARRIE BURLINGTON August 11,2021 Andria Leigh,MCIP, RPP Director of Development Services Township of Oro-Medonte 148 Line 7 South Oro-Medonte,ON LOL2EO Dear Andria Leigh: RE: Proposed Napoleon Employment Area Expansion —Line 6&Guest Road OUR FILE 20147D On behalf of our Client,Wolf Steel (Napoleon), please accept this letter as information and justification for a proposed employment area expansion on the land known municipally as 17 Guest Road (the "subject lands"), in the Township of Oro-Medonte. The request is for Township Council support for a Ministerial Zoning Order ("MZO") that would establish zoning for development of an industrial manufacturing and warehousing building on the western portion of the subject lands to support Napoleon's continued expansion of operations in the Township. It is projected that the new facility will bring an additional 180 permanent jobs to the Township. If approved by the Province,the MZO request would permit the use to be established on the property. A Township Site Plan process would also be required to consider the technical components of the application. A copy of the proposed MZO is provided at Attachment 2 Napoleon is expanding and they would like to grow in the Township of Oro-Medonte.There is currently no supply of Employment Lands to accommodate this expansion. Due to time constraints, an MZO is proposed to establish site specific zoning to permit the facility. The area proposed to be zoned through the MZO is identified on Attachment 1 as Phase 1. While the balance of the lands are also earmarked in the Township Employment Lands Study for future employment uses, additional environmental study is required to delineate developable areas to ensure the protection of features in accordance with Provincial, County, Conservation Authority and Township requirements.Accordingly,the MZO request does not include these areas,which are identified as Phase 2 on Attachment 1. The lands proposed to be zoned as part of the MZO do not contain any natural heritage features and are not adjacent to any natural heritage features. Page 152 of 174 113 COLLIER STREET/ BARRIE / ONTARIO / L4M 1 H2 / T 705 728 0045 / F 705 728 2010 / WWW.MHBCPLAN.COM 15.a) Correspondence dated August 11 , 2021 from Jamie Robinson, MHBC Pla... While this correspondence introduces the application to the Township,a deputation has been requested to be made at the Township Council Meeting in August where a deputation will be made to request that Township Council support for the proposed MZO. As outlined in the subsequent sections of this letter, the MZO request to allow for an industrial manufacturing and warehousing facility as a permitted use is appropriate for the Subject Lands for the following reasons: • It supports the expansion of a successful local company and will add a significant number ofjobs to the local economy; • There is an identified need for employment lands within the Township. • The Subject Lands have been identified by the Township as an appropriated location for future employment growth. The MZO would expedite the zoning of the Phase 1 lands for employment uses. • The MZO permits a land use that is consistent with the PPS and can conforms to the Growth Plan, County Official Plan and Township Official Plan. • The Subject Lands are located in strategic location proximate to Highway 11, the Lake Simcoe Regional Airport and the existing Oro Center Secondary Plan which includes employment lands; • The MZO and proposed development will avoid environmentally sensitive lands;and • The Township Site Plan Approval process provides an appropriate process for addressing technical matters associated with the proposed development. On this basis,it is requested that Township Council pass a resolution in support of the MZO request to the Province of Ontario for Napoleon's proposed MZO. 1. Local Company&Job Creation Wolf Steel (Napoleon) is the Township's largest manufacturing employer. Napoleon first initiated operations in the Township in the 1970's. Since that time, the operation has expanded numerous times within the Township. However, Napoleon has also had to seek out sites outside of the Township due to the lack of lands within the Township to support the business'continued growth. There are no available lands in the Township for Employment growth so Napoleon has purchased lands adjacent to the existing employment area,in close proximity to the airport and Highway 1 1 as a site for expansion of their business. The proposed expansion supports the continued growth of a successful local company within the Township and will add approximately 180 jobs to the local economy. 2. Employment Land Needs in Township The Township completed an Employment Land Strategy in February 2021 to review the supply of employment lands in the context of accommodating long-term demand and satisfying the Township's employment objectives.The Strategy notes that the continued supply of employment lands will further provide increased local employment opportunities and help diversify the Township's tax base. Through this review it was identified that the Township does not have a sufficient supply of employment lands to meet demand to the year 2051. It is estimated that an additional 83 gross hectares (205 gross acres) of employment lands will need to be designated to accommodate the employment lands employment forecast to 2051. On this basis, the requested employment area expansion responds to an identified need and is reasonable due to the lack of appropriate employment lands in the Township. 2 Page 153 of 174 15.a) Correspondence dated August 11 , 2021 from Jamie Robinson, MHBC Pla... As part of this work,several locational options for employment land expansion in the Township were also identified. These sites are generally located adjacent to and along Highway 11, and proximate to the existing Employment Areas (including areas along Lines 6-9). However, two potential Employment Area expansion locations were recommended as the best suited for the Township to prioritize, including the subject site. As the Employment Land Strategy is intended to inform the Township's Official Plan update, it is anticipated that the subject lands would be designated for employment use through this process. Accordingly,the MZO would merely expedite a process that is otherwise anticipated to unfold. 3. Strategically Located Site As identified through the Township's Employment Land Strategy, the lands are a preferred location for employment expansion in the Township due to their strategic location.The lands are strategically located for the following reasons: • The lands are situated adjacent to and would be contiguous with the existing Oro Centre Secondary Plan, and are therefore a logical expansion of existing employment area in the Township. • The lands are proximate to the Highway 11 interchange,and can be accessed from Line 6,with a right turn lane in/out from Highway 11. Additionally, it is anticipated that development on the lands would have good visibility from Highway 11. • The lands are in proximity and have good connection to the Lake Simcoe Regional Airport. As noted in the Employment Land Strategy, employment expansion on the subject lands supports provincial, County, and Township land-use policies and broader economic development objectives. Additionally,there are opportunities for the lands to be comprehensively developed in a manner that is respectful of the existing businesses and agricultural uses within the area. For these reasons,employment expansion on the subject lands is appropriate and preferred. 4. Provides Environmental Protections The property contains natural heritage features including a woodland and wetland. However, there are no natural heritage features on or adjacent to the lands proposed to be zoned through the MZO. In support of the development proposal, the boundaries of the wetland and woodland features were delineated by Azimuth Environment Consulting Inc. in June 2021,and a 120 metre and 30 metre setback was applied to each feature. Through this exercise, the area of the woodland was increased and the wetland more accurately delineated. The area proposed to be zoned by the MZO maintains a minimum setback of 120 metre and 30 metres from the wetland and woodland respectively. 5. Site Plan Approval The proposed development and MZO request are being supported and informed by several technical studies. As noted, approval of the MZO by the Province, would permit the use to be established on the property. However,a Township Site Plan process is required to consider the technical components of the application. 3 Page 154 of 174 15.a) Correspondence dated August 11 , 2021 from Jamie Robinson, MHBC Pla... The following technical studies will be submitted in support of a future Site Plan Application: • Environmental Impact Study • Functional Servicing and Stormwater Management Report • Traffic Impact Study • Noise Impact Study • Geotechnical Report • Hydrogeological Assessment • Planning Justification Report A Site Plan Application will be made to the Township and not made part of the MZO request. Our clients prefer to deal with the local Site Plan matters with the Township.The technical consideration associated with the site planning process will be implemented by the Site Plan Agreement that will be entered with the Township. Conclusion The proposed industrial manufacturing and warehousing building on the western portion of the lands to support Napoleon's continued operations in the Township and would add a significant number ofjobs to the local economy. As identified through the Employment Land Strategy there is an identified need for employment lands within the Township and the Subject Lands are earmarked as an appropriate location for future employment growth due to their strategic location proximate to Highway 11,the Lake Simcoe Regional Airport and the existing Oro Centre Secondary Plan. On this basis,the MZO request simply expedites a process that is otherwise anticipated to unfold.The MZO will establish the principle of use on the subject lands, while providing the opportunity for technical municipal review and input through the Site Plan Approval process. It is our opinion that the proposed MZO is in the public interest and represents good land use planning. Yours truly, MHBC z7� � F- Ellen Ferris,BSc.,MSc. Jamie Robinson, BES,MCIP, RPP Planner Partner cc. Chris Schroeter I WolfSteel(Napoleon) Janette Teeter I Deputy Clerk Attachments: Attachment 1:Lands to be Zoned Attachment 2:Draft Ministerial Zoning Order(MZO) 4 Page 155 of 174 15.a) Correspondence dated August 11 , 2021 from Jamie Robinson, MHBC Pla... Attachments Page 156 of 174 15.a) Correspondence dated August 11 , 2021 from Jamie Robinson, MHBC Pla... Attachment 1 Page 157 of 174 �Z-- tm 444:,:4 I taA�l L LI +w # r LL, 0 l N � ccN a a r \v, IPA 15.a) Correspondence dated August 11 , 2021 from Jamie Robinson, MHBC Pla... Attachment 2 Page 159 of 174 15.a) Correspondence dated August 11 , 2021 from Jamie Robinson, MHBC Pla... ONTARIO REGULATION XXX/21 made under the PLANNING ACT Made: September XX,2021 Filed: September XX,2021 Published on e-Laws: September XX,2021 Printed in The Ontario Gazette: September XX,2021 ZONING ORDER-TOWNSHIP OF ORO-MEDONTE, COUNTY OF SIMCOE Definition 1. In this Order, "zoning by-law"means Township of Oro-Medonte Zoning By-law 97-95. . Application 2. This Order applies to lands in the Township of Oro-Medonte in the County of Simcoe, in the Province of Ontario, being the lands identified on a in ap numbered XX and filed at the Toronto office of the Ministry of Municipal Affairs and Housing located at 777 Bay Street. Permitted uses 3. (1)Every use of land and every erection,location or use of any building or structure is prohibited on those lands shown as the Economic Development Exception 1 (ED-1)Zone in subsection 2,except for: a) an industrial warehouse/manufacturing use;and b) accessory uses,building and structures. Zoning Requirements 4. (1)The zoning requirements for the Economic Development(ED)Zone set out in the Zoning By-law shall apply to the lands in the Economic Development Exception 1 (ED-1)Zone as shown on the map described in section 1,with the following exceptions: a) Prior to the consideration of the lifting of the Holding provision,Council shall be satisfied that the owner has entered into a Site Plan Agreement pursuant to Section 41 of the Planning Act. b) The maximum permitted height is 18 metres. Terms of use -*, 4 5.(1)Every use of land and every erection,location or use of any building or structure shall be in accordance with this Order. (2)Nothing in this Order prevents the use of any land,building or structure for any use prohibited by this Order if the land,building or structure is lawfully so used on the day this Order comes into force. (3)Nothing in this Order prevents the reconstruction of any building or structure that is damaged or destroyed by causes beyond the control of the owner if the dimensions of the original building or structure are not increased or its original use altered. (4)Nothing in this Order prevents the strengthening or restoration to a safe condition of any building or structure. Page 160 of 174 15.a) Correspondence dated August 11 , 2021 from Jamie Robinson, MHBC Pla... Deemed by-law 6. This Order is deemed for all purposes, except the purposes of section 24 of the Act, to be and to always have been a by-law passed by the council of the Township of Oro-Medonte. Made by: STEVE CLARK Minister of Municipal Affairs and Housing Date made:XXX XX,2021 Back to top Page 161 of 174 15.a) Correspondence dated August 11 , 2021 from Jamie Robinson, MHBC Pla... Part of Lot 21, Concession 7 Township of Oro-Medonte, County of Simcoe l.. MAP No. XXX LEGEND Map filed at the office of the Ontario Subject Lands Ministry of Municipal Affairs and Housing,777 Bay St.,Toronto,Ontario Assessment Parcel Planning Act ® Economic Development Exception One(ED-1) Zone Ontario Regulation:XXX/21 Date:XXX Page 162 of 174 O u rML rML N w co r - • Ln O • L • Cr • (1) fV W ` left wift V) LLJ LLJ C� � _0 Ln QQ < � J Cr J S cl- =) cz < 0 ^lfra)_Correspondence dated August 11 , 2021 from Jamie Robinson, MHB Pla. t ' H a �94 � f a � f R Page 164 0f-174 • - • • I! • - • - • _ - • � • / • - � • • • it _ O Q. w fa r' Q _ a--+ _O * - w M O O ca z o y' 1 r, ,� i O W +Y # i1 �liro �! # # il4 Q w .A-I`ate� _ t....�„�,,�. '1•:� O ca � , � z Vj 4 'AA41 aJ • r-I N N ,!. � ft O ca Q. • w ca v • Q • 1 4-J • E E w O � Q o ��V 15.a) Corresponc wce dated August 11 , 20V from Jamie Robinson, MHB .— ._ Pla. cn (n a_' • _0 Co L L —0 O .� • a-j • a— —o 4-j O (� O O E a� ._ O 4� aA >. ._ Ln 4-j — L Ln E O a�z L o —0 O x MO 4 w "ri • - 1 � 1 ' LLo 0 h Uj ab o UjC�+ r •0 CL 5} Se 1 ., 16 17- .. 15.a) Correspondence dated August 11 , 2021 from Jamie Robinson, MHB Pla. CL 46 � O a O �,�[�' d O - • 4� a--� Jc: ca � O 3: ro +, V) O •— :3 L U Q Oro O — .- +-� ca •— UE �Ln `� O O •X w —C: w •— O U O U .m � �0 O Q) U ca (1) U O cry ca = oc Page 169 of 174 � X W ro • Q • • aU • • • • • O • • ' E • • • w n.".00,__- , It y INAll � o Q � �1 O r � t 15.a) Correspondence dated August 11 , 2021 from Jamie Robinson, MHB Pla. a--) O ' ) E , > o , O �, E a� ca O 06 L o r L O E z3 v) Q . O L V) .� V U a C6 cn (a > � Q Q +� — � a--+ � U V oc U >. 4-J U U M w Q cn Q Q .0 O Z a E r- E E w on cn C O — U too V v N EF � O > r- ra O 4� w L Z (D _ LL LL Page 171 of 174 f '444444 , �1444w4 �. 4444444444M # �I �.►_ � 4 4 4 4 4 4 4 4 4 4' +� 4 �4 '�-_-�--�.. '"`-. # 4 44.4 444 444444 444 4 44_+� . - 4444444r � 4444444 +� � 44�N4444444441 -� !' � 4 # � 44M41 �1 +� 44 4444 +1444444 'N44144 444v44444101 ' M444A414*1144' 4444444444 +4 `°+4A4'l4444 '4 1 - _ 449144Idle10441' 4101144Ad A V 4 444i4 04444Atd-O � • 14d � � 44 � : 4 44 1444* 4 4 #�4444444 4 + /'� 44444 R* r lb VVIO 15.b) Correspondence dated August 31 , 2021 from Pat Francella, Walker Ag... From: Pat Francella <PFrancella(a)walkerind.com> Sent: August 31, 2021 10.32 AM To: Binns, Shawn <sbinns(a�oro-medonte.ca> Subject: FW: By law Exemption Attention to Mayor Hughes and Council My name is Pat Francella and I work at Walker Aggregates. We have multiple pits located in Oro medonte and I am wondering if we were possibly allowed to receive an exemption to extend our working hours on a temporary basis and open from 8pm until 5am. We are currently supplying Dufferin Construction on the MTO project they are doing at the 400 and Anne underpass in Barrie. The MTO has given Dufferin the approval to close a lane from these times on the 400 to allow for less congestion on the highway. Our site is located on the 12t" line of Oro just north of Old Barrie road called " Orillia Pit 7," we use the 13t" line to enter and exit our pit. The haul route would be from the 13t" line of Oro to Old Barrie Road and over to Highway 11. We would be driving passed roughly 22 houses who back onto Old Barrie road from the 14t" line to Langman drive but, have a street separating them from old Barrie Road as well. If this is something we could get approval for with an exemption on the noise/heavy truck by-laws we would greatly appreciate it. If you require any further information please do not hesitate to call or email me. My Contact information is Pat Francella 705-715-4603 pfrancella(a-)-walkerind.com Site Contact Ryan Dosch 705-441-4391 1 look forward to hearing from you on this request and appreciate your consideration. Regards Page 173 of 174 19.a) 2021-103, Being a by-law to confirm the proceedings of the Council... The Corporation of the Township of Oro-Medonte By-Law No. 2021-103 Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, September 8, 2021 Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By-Law, unless the municipality is specifically authorized to do otherwise; And Whereas The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By-Law; Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, September 8, 2021, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Land Tribunal is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. By-Law Read a First, Second and Third time, and Passed this 8t" day of September, 2021. 1% IoRk The Corporation of the Township of Oro-Medonte '910 Mayor, H.S. Hughes Clerk, Yvonne Aubichon Page 174 of 174