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06 25 2021 SpCouncil Agenda The Township of Oro-Medonte Special Council Meeting Agenda 4 Electronic Meeting Township of Friday, June 25, 2021 Proud Heritage'Excitiq Future 12:45 p.m. - Open Session Effective Tuesday, March 17, 2020 at 8:30 a.m., all Township of Oro-Medonte facilities including the Administration Centre were closed to the public. We will continue to offer services online and over the telephone. Input on agenda items are welcome and encouraged. The Township of Oro-Medonte has amended its Procedural By-law to allow for electronic participation at Council meetings during a declared emergency. Protocols have been established to advise how to participate in the public portions of these meetings. Please visit the following links for additional information: • Request for Open Forum or IDS Committee Participation Form • Protocols for Public Participation Council and IDS Committee All electronic Council meetings will be streamed live, where possible, on the Township YouTube Channel. Council Agendas will continue to be published on the Civic Web Meeting Agendas in advance of the meeting date in accordance with the Township's Procedural By-law. The Township of Oro-Medonte is committed to providing and maintaining a working environment that is based on respect for the dignity and rights of everyone within the organization and for those individuals visiting our organization. The Township of Oro-Medonte supports and fosters an environment that is safe, welcoming and respectful for all residents, visitors, members of Council and staff. Page 1. Call to Order - Moment of Reflection: The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. Page 1 of 4 Council Meeting Agenda - June 25, 2021 The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri- Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 3. Disclosure of Pecuniary Interest: 4. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda. Refer to Procedural By-Law No. 2017-165 for additional information. 5. By-Laws: 3 a) 2021-077: By-law to Appoint a Closed Meeting Investigator and Repeal By- Law No. 2020-006. 6. Confirmation By-Law: 4 a) 2021-078: Being a by-law to confirm the proceedings of the Special Council meeting held on Friday, June 25, 2021 . 7. Adjournment: a) Motion to Adjourn. Page 2 of 4 5.a) 2021-077, By-law to Appoint a Closed Meeting Investigator and Repea... The Corporation of the Township of Oro-Medonte By-Law No. 2021-077 A By-law to Appoint an Interim Closed Meeting Investigator and Repeal By-Law No.2020-006 Whereas by its adoption of By-law No. 2021-075 on June 23, 2021, the Corporation of the Township of Oro-Medonte appointed John Ewart as the Township's Interim Integrity Commissioner effective June 26, 2021; and Whereas the Township of Oro-Medonte provided 30 calendar days' notice to Principles Integrity that the Professional Service Agreement between Principles Integrity and the Township of Oro-Medonte was terminated in accordance with the terms of said agreement; Whereas Principles Integrity advised on June 22, 2021 that it treated the termination of the Agreement as immediate on May 26, 2021 and that it was no longer providing Closed Meeting Investigator services to the Township as of said date; Whereas the Council of the Township of Oro-Medonte, now deems it expedient to appoint John Ewart, as the Township of Oro-Medonte's Interim Closed Meeting Investigator, to perform the functions, powers and duties recited below and as may be set out in the Municipal Act from time to time; and WHEREAS Section 239.2(1) of the Municipal Act authorizes a municipality to appoint an investigator(hereinafter, Closed Meeting Investigator")who has the function of investigating in an independent manner upon a complaint made to him or her by any person, whether a municipality or local board has complied with Section 239 of the Act or a procedure by-law under subsection 238(2) of the Act in respect of a meeting or part of a meeting that was closed to the public, and to report on such investigation; Now Therefore be it resolved that: 1. John Ewart is appointed as the Township of Oro-Medonte's Interim Closed Meeting Investigator pursuant to subsection 239.2(1)of the Municipal Act with such appointment being retroactive and effective as of May 26,2021. 2. Upon this interim appointment John Ewart will have all the functions, powers and duties of a closed meeting investigator as set out in section 239.2(1) of the Municipal Act. 3. Subject to Section 239.2(2) in carrying out his functions under subsection (1), John Ewart may exercise such powers and shall perform such duties as may be assigned to him by the municipality from time to time. 4. The Mayor and Clerk are hereby authorized to execute the Service Agreement and any other associated documentation with respect to this interim appointment. 5. By-law 2020-006 is hereby repealed in its entirety. By-Law Read a First, Second and Third time, and Passed this 25t" day of June, 2021. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, Yvonne Aubichon Page 3 of 4 6.a) 2021-078, Being a by-law to confirm the proceedings of the Special ... The Corporation of the Township of Oro-Medonte By-Law No. 2021-078 Being a By-Law to Confirm the Proceedings of the Special Council Meeting held on Friday, June 25, 2021 Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By-Law, unless the municipality is specifically authorized to do otherwise; And Whereas The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Special Council Meeting be confirmed and adopted by By-Law; Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the actions of the Council at its Special Council Meeting held on Friday, June 25, 2021 and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. By-Law Read a First, Second and Third time, and Passed this 25t" day of June, 2021. The Corporation of the Township of Oro-Medonte NW Mayor, H.S. Hughes Clerk, Yvonne Aubichon Page 4 of 4