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05 12 2021 Council AgendaPage 0 Township of Proud Heritage, Exciting Future The Township of Oro-Medonte Council Meeting Agenda Electronic Meeting Wednesday, May 12, 2021 9:00 a.m. - Closed Session Open Session Immediately following Closed Session Effective Tuesday, March 17, 2020 at 8:30 a.m., all Township of Oro-Medonte facilities including the Administration Centre were closed to the public. We wil continue to offer services online and over the telephone. Input on agenda items are welcome and encouraged. The Township of Oro-Medonte has amended its Procedural By-law to allow for electronic participation at Council meetings during a declared emergency. Protocols have been established to advise how to participate in the public portions of these meetings. Please visit the following links for additional information: • Request for Open Forum or IDS Committee Participation Form • Protocols for Public Participation Council and IDS Committee All electronic Council meetings will be streamed live, where possible, on the Township YouTube Channel. Council Agendas will continue to be published on the Civic Web Meeting Agendas in advance of the meeting date in accordance with the Township's Procedural By-law. The Township of Oro-Medonte is committed to providing and maintaining a working environment that is based on respect for the dignity and rights of everyone within the organization and for those individuals visiting our organization. The Township of Oro-Medonte supports and fosters an environment that is safe, welcoming and respectful for all residents, visitors, members of Council and staff. 1. Call to Order - Moment of Reflection: The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues Page 1 of 128 Council Meeting Agenda - May 12, 2021 5-11 `VAW% 23 - 33 today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri- Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Yvonne Aubichon, Clerk re: Acquisition/disposition of land (Portion of Unopened Road Allowance extension off Colborne Street (PIN 58553-0038 (LT)) immediately abutting 15 Baycrest Drive). d) Yvonne Aubichon, Clerk re: Acquisition/disposition of land (Plan 979 Pt Lot 25 51 R-17595, Part 1, 34 Ward Avenue). 5. Minutes of Council and Committees: a) Minutes of Joint Accessibility Advisory Committee meetings held on Thursday, January 14 and Thursday, April 15, 2021. b) Minutes of Council meeting held on Wednesday, April 28, 2021. 6. Recognition of Achievements: None. 7. Public Meetings: None. 8. Deputations/Presentations: a) 10.00 a.m. Presentation by Interim Detachment Commander, Jason Nickle, Inspector, Orillia Ontario Provincial Police (OPP) re: First (1st) Quarter Statistics (January -March, 2021). Page 2 of 128 Council Meeting Agenda - May 12, 2021 9. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda. Refer to Procedural By -Law No. 2017-165 for additional information. 10. Reports of Municipal Officers for Action: 34 - 39 a) DS2021-73, Andria Leigh, Director, Development Services re: Winfull Development/Guthrie Industrial Park — Storm Water Management (SWM) and Fire Suppression Requirements. 40 - 42 b) DS2021-75, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law Enforcement Officer re: Canine Control By-law Exemption Request, 3277 Line 8 North. 11. Reports of Municipal Officers for Information Only: 43 - 91 a) Robin Dunn, CAO, Lean Six Sigma Facilitators and Senior Management Team re: Continuous Improvement (CI) - 2020. 92 - 97 b) Robin Dunn, CAO re: Update on COVID-19 Actions. 12. Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. Provides an opportunity for the Township's representatives at the County of Simcoe, and the Council members appointed as the Township's representatives at the Township's Partners and Agencies, to deliver updates on the activities of the County of Simcoe and the Township's Partners and Agencies. 13. Announcements: 14. Consent Agenda: 98 a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, Permit Parking. 99 - 102 b) Minutes of Barrie Public Library Board meeting held on Thursday, February 25, 2021. Staff Recommendation: Receive for Information Only. 103 - 109 c) Minutes of Nottawasaga Valley Conservation Authority meeting held on Friday, March 26, 2021 and Highlights of April, 2021 meeting. Staff Recommendation: Receive for Information Only. Page 3 of 128 Council Meeting Agenda - May 12, 2021 110 - 121 d) Minutes of Lake Simcoe Region Conservation Authority Regular and Special meetings held on March 26, 2021. Staff Recommendation: Receive for Information Only. 122 - 123 e) Correspondence dated April 27, 2021 from Town of Fort Erie re: Province Investigating and Updating Source Water Protection Legislation. Staff Recommendation: Receive for Information Only. 124 - 126 f) County of Simcoe, Notice of Statutory Special Meeting of Council (Virtual), Municipal Comprehensive Review (MCR), Tuesday, June 8, 2021, 10.00 a.m. Staff Recommendation: Receive for Information Only. 15. Communications/Petitions: 127 a) Correspondence dated May 6, 2021 from Rob McCullough, Director, Solid Waste Management, County of Simcoe re: Request for Waiver of Conditional Permit Security, Oro Waste Management Facility, 610 Old Barrie Road West. 16. Notice of Motions: None. 17. By -Laws: None. 18. Closed Session Items (Unfinished Items): 19. Confirmation By -Law: 128 a) 2021-058: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, May 12, 2021. 20. Adjournment: a) Motion to Adjourn. Page 4 of 128 5.a) Minutes of Joint Accessibility Advisory Committee meetings held on ... Report Accessibility Advisory Committee SICOUNTY OF MCOFThursday, January 14, 2021 .. Electronic Chair: Doug Mein Members Present: Councillor Barry Burton; Member Jan Dobson -Rose; Member Liz Grummett; Member Susan Hamer; Member Doug Mein; Township of Springwater Councillor Anita Moore; Township of Adjala-Tosorontio Councillor Ron O'Leary; and Township of Oro-Medonte Councillor Shawn Scott Members Absent: Member Fred Heyduk and Township of Tay Councillor Sandy Talbot Staff Present: Jennifer Marshall, Legislative Coordinator, Andrea Fay, Deputy Clerk, Jessica Haley, Council & Committee Coordinator, Sasha Helmkay, Deputy Clerk, Township of Springwater, Janette Teeter, Deputy Clerk, Township of Oro-Medonte, Dianne Gould -Brown, Clerk, Township of Adjala-Tosorontio; Yvonne Aubichon, Clerk, Township of Oro-Medonte. Call to Order Jennifer Marshall, Legislative Coordinator called the meeting to order at 10.07 a.m. 2. Election of Chair and Vice -Chair Jennifer Marshall, Legislative Coordinator, opened the floor to nominations for the position of Chair of the Joint Accessibility Advisory Committee. Resolution AAC-1-21 Moved by: Member Susan Hamer That Member Doug Mein be nominated for the position of Chair of the Joint Accessibility Advisory Committee. CARRIED After a second and third call for nominations, the following resolution was presented. Resolution AAC-2-21 Page 5 of 128 5.a) Minutes of Joint Accessibility Advisory Committee meetings held on ... Moved by: Councillor Barry Burton Seconded by: Oro-Medonte Councillor Shawn Scott That the nominations for the Chair of the Joint Accessibility Advisory Committee be closed. CARRIED Member Mein allowed his name to stand and was acclaimed as Chair of the Joint Accessibility Advisory Committee. Jennifer Marshall, Legislative Coordinator opened the floor to nominations for the Position of Vice -Chair of the Joint Accessibility Advisory Committee. Resolution AAC-3-21 Moved by: Member Doug Mein That Member Susan Hamer be nominated for the position of Vice - Chair of the Joint Accessibility Advisory Committee. CARRIED After a second and third call for nominations, the following resolution was presented. Resolution AAC-4-21 Moved by: Oro-Medonte Councillor Shawn Scott Seconded by: Springwater Councillor Anita Moore That the nominations for the position of Vice -Chair of the Joint - Accessibility Advisory Committee be closed. CARRIED Member Hamer allowed her name to stand and was acclaimed as Vice - Chair of the Joint Accessibility Advisory Committee. 3. Approval of Agenda Resolution AAC-5-21 Moved by: Councillor Barry Burton Seconded by: Oro-Medonte Councillor Shawn Scott Page 6 of 128 5.a) Minutes of Joint Accessibility Advisory Committee meetings held on ... That the agenda for the January 14, 2021, meeting of the Joint Accessibility Advisory Committee, be approved. CARRIED 4. Disclosure of Pecuniary Interest There were no disclosures made. 5. Presentations and Delegations There were no items for this portion of the agenda. 6. Items of Reference 6.1. Workplan AAC 2021 Workplan 7. Consent Agenda Recommendation AAC-6-21 Moved by: Oro-Medonte Councillor Shawn Scott Seconded by: Vice -Chair Susan Hamer That the following item having been given due consideration be received: CARRIED 7.1. Memorandum regarding Ontario Celebrates International Day of Persons with Disabilities Memo Schedule 1 - Statement 8. Matters for Consideration County of Simcoe 8.1. AAC 2021-013 - Legislative Update - Information and Communications Standard AAC 2021-013 AAC 2021-013 Schedule 1 Page 7 of 128 5.a) Minutes of Joint Accessibility Advisory Committee meetings held on ... Recommendation AAC-7-21 Moved by: Member Liz Grummett Seconded by: Vice -Chair Susan Hamer That Item AAC 2021-013, dated January 14, 2021, regarding a legislative update for the Information and Communications Standard, be received. CARRIED 9. Other Matters for Consideration There were no items for this portion of the agenda. 10. Confidential Matters for Consideration There were no items for this portion of the agenda. 11. Adjournment Resolution AAC-8-21 Moved by: Springwater Councillor Anita Moore Seconded by: Oro-Medonte Councillor Shawn Scott That the January 14, 2021, meeting of the Joint Accessibility Advisory Committee be adjourned at 10.27 a.m. CARRIED THIS COMMITTEE REPORT IS NOT TO BE CONSIDERED THE FINAL DOCUMENT OF THE CORPORATION UNTIL APPROVED BY SIMCOE COUNTY COUNCIL. Page 8 of 128 5.a) Minutes of Joint Accessibility Advisory Committee meetings held on ... Report Accessibility Advisory Committee SICOUNTY OF MCOFThursday, April 15, 2021 .. Electronic Chair: Doug Mein Members Present: Councillor Barry Burton; Member Jan Dobson -Rose; Member Liz Grummett; Member Susan Hamer; Member Doug Mein; Township of Adjala- Tosorontio Councillor Ron O'Leary; and Township of Oro-Medonte Councillor Shawn Scott Members Absent: Member Fred Heyduk; Township of Springwater Councillor Anita Moore; and Township of Tay Councillor Sandy Talbot Staff Present: Sasha Helmkay, Deputy Clerk, Township of Springwater; Yvonne Aubichon, Clerk, Township of Oro-Medonte; Dianne Gould -Brown, Clerk, Township of Adjala-Tosorontio; John Daly, County Clerk; Jennifer Marshall, Legislative Coordinator; Jessica Haley, Council and Committee Coordinator; Arfona Zwiers, Director of Housing; Brad Spiewak, Project Manager, Maintenance Facilities; and Jason Allan, Construction Projects Supervisor Call to Order The Chair called the meeting to order at 10.02 a.m. 2. Approval of Agenda Resolution AAC-9-21 Moved by: Oro-Medonte Councillor Shawn Scott Seconded by: Member Jan Dobson -Rose That the agenda for the April 15, 2021, meeting of the Joint Accessibility Advisory Committee, be approved. 3. Disclosure of Pecuniary Interest There were no disclosures made. 4. Presentations and Delegations CARRIED Page 9 of 128 5.a) Minutes of Joint Accessibility Advisory Committee meetings held on ... 4.1. County of Simcoe Social & Community Services and Housing Development in Orillia (Presentation by Jason Allan, Construction Projects Supervisor) Presentation - Social and Community Services and Housing Development in Orillia Jason Allan, Construction Projects Supervisor, provided an overview of the Housing Development in Orillia. Recommendation AAC-10-21 Moved by: Councillor Barry Burton Seconded by: Member Susan Hamer That the County of Simcoe Social & Community Services and Housing Development in Orillia Presentation, be received. CARRIED 5. Items of Reference 5.1. Workplan AAC 2021 Workplan 6. Consent Agenda There were no items for this portion of the agenda. 7. Matters for Consideration County of Simcoe 1. AAC 2021-143 - Legislative Update — Employment Standard AAC 2021-143 AAC 2021-143 Schedule 1 Recommendation AAC-11-21 Moved by: Oro-Medonte Councillor Shawn Scott Seconded by: Adjala-Tosorontio Councillor Ron O'Leary Page 10 of 128 5.a) Minutes of Joint Accessibility Advisory Committee meetings held on ... That Item AAC 2021-143, dated April 15, 2021, regarding a legislative update for the Employment Standard, be received. CARRIED Township of Springwater 1. Township of Springwater 2020 Multi -Year Accessibility Plan Status Report Township of Springwater 2020 Status Report - Multi -Year Accessibility Plan Recommendation AAC-12-21 Moved by: Member Susan Hamer Seconded by: Councillor Barry Burton That the report from the Deputy Clerk regarding the 2020 Status Report — Springwater Township Multi -Year Accessibility Plan dated April 15, 2021, be received for information. CARRIED 8. Other Matters for Consideration There were no items for this portion of the agenda. 9. Confidential Matters for Consideration There were no items for this portion of the agenda. 10. Adjournment Resolution AAC-13-21 Moved by: Adjala-Tosorontio Councillor Ron O'Leary Seconded by: Oro-Medonte Councillor Shawn Scott That the April 15, 2021, meeting of the Joint Accessibility Advisory Committee be adjourned at 11.15 a.m. CARRIED Page 11 of 128 5.b) Minutes of Council meeting held on Wednesday, April 28, 2021. �40, �4 Township o_ f Proud Heritage, Exciting Future Wednesday, April 28, 2021 The Township of Oro-Medonte Council Meeting Minutes Electronic Meeting 2018-2022 Council Present: Mayor H.S. Hughes Councillor Ian Veitch Councillor Tammy DeSousa Councillor Cathy Keane Councillor Shawn Scott Councillor Randy Greenlaw Regrets: Deputy Mayor Ralph Hough Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Present: Shannon Johnson Chief Financial Officer/Treasurer; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Hugh Murray, Director, Fire & Emergency Services/Fire Chief; Tamara Obee, Manager, Human Resources, Health & Safety; Michelle Jakobi, Acting Director, Environmental Services; Justin Metras, Manager, Infrastructure and Capital Projects; Brad Robinson, Infrastructure and Capital Projects Coordinator; Jennifer Whitley, Coordinator, Economic Development/Communications; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Patrick Howse, Information Technology Technician (IT) All Council and staff participated via ZOOM platform "N. a 1. Call to Order - Moment of Reflection: Mayor H.S. Hughes assumed the Chair and called the meeting to order at the above noted time followed by a moment of reflection. The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. Page 12 of 128 5.b) Minutes of Council meeting held on Wednesday, April 28, 2021. Council Meeting Minutes —Wednesday, April 28, 2021. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C210428-1 Moved by Keane, Seconded by DeSousa Be it resolved that the agenda for the Council meeting of Wednesday, April 28, 2021 be received and adopted, as amended, to withdraw Item 11 c) Robin Dunn, CAO re: Update on COVID-19 Actions be withdrawn from the agenda; That the comments received re: Item 11 a), as outlined on the agenda, be received. 3. Disclosure of Pecuniary Interest: None declared. 4. Closed Session Items: None. Carried. Page 2 of 11 Page 13 of 128 5.b) Minutes of Council meeting held on Wednesday, April 28, 2021. Council Meeting Minutes —Wednesday, April 28, 2021. 5. Minutes of Council and Committees: a) Minutes of Council meeting held on Wednesday, April 14, 2021. b) Minutes of Heritage Committee meeting held on Monday, April 19, 2021. Motion No. C210428-2 Moved by Veitch, Seconded by Greenlaw Be it resolved that the draft minutes of the a) Council meeting held on Wednesday, April 14, 2021 be received and adopted as printed and circulated; and that the draft minutes of the b) Heritage Committee meeting held on Monday, April 19, 2021 be received. Carried. Motion No. C210428-3 Moved by Keane, Seconded by Scott Be it resolved 1. That, per Motion No. HC210419-4 of the Monday, April 19, 2021 Heritage Committee meeting, re: Heritage Building Inquiry, 3356 Penetanguishene Road, correspondence outlining the process be forwarded to the applicant under the Intermediate Planner's signature. 2. And That correspondence, with respect to the interest in the building, be forwarded to the property owner under the Intermediate Planner's signature. Carried. Page 3 of 11 Page 14 of 128 5.b) Minutes of Council meeting held on Wednesday, April 28, 2021. Council Meeting Minutes —Wednesday, April 28, 2021. Motion No. C210428-4 Moved by DeSousa, Seconded by Veitch Be it resolved 1. That, per Motion No. HC210419-5 of the Heritage Committee meeting held on Monday, April 19, 2021 re: Request to List One and a Half (1 1/2) Story Farmhouse, 1312 Line 1 North, the following be listed and added to the Municipal Register of Municipally Significant and/or Cultural Heritage Properties: • Original dwelling, as amended to add, "excluding additions" located at 1312 Line 1 North including incorporating the accessory shed into the listing with an honourable acknowledgement to the owner. 2. And That the applicant be advised of Council's/Committee's decision under the Intermediate Planner's signature. Carried. 6. Recognition of Achievements: None. 7. Public Meetings: None. 8. Deputations/Presentations: a) Deputation by Paul Mondell, Senior VP of Development, Skyline Investments Inc. re: Skyline Water and Wastewater Services, Relationship Information between Skyline and the Township of Oro-Medonte [Refer to Item 11 a)]. Motion No. C210428-5 Moved by Scott, Seconded by DeSousa Be it resolved that the deputation information presented by Paul Mondell, Senior VP of Development, Skyline Investments Inc. re: Skyline Water and Wastewater Services, Relationship Information between Skyline and the Township of Oro-Medonte be received. Carried. 9. Open Forum: One (1) individual provided comments with respect to Item 11 a). Page 4 of 11 Page 15 of 128 5.b) Minutes of Council meeting held on Wednesday, April 28, 2021. Council Meeting Minutes —Wednesday, April 28, 2021. 11. Reports of Municipal Officers for Information Only: a) ES2021-2, Michelle Jakobi, Acting Director, Environmental Services re: Township Administration of Skyline Billing for Private Water & Wastewater Services in Horseshoe Valley. b) DS2021-52, Garry McCartney, Chief Building Official re: Building Division Activity, January -March Quarterly Stats Update 2021. c) Robin Dunn, CAO re: Update on COVID-19 Actions -Withdrawn. Motion No. C210428-6 Moved by Greenlaw, Seconded by Keane Be it resolved that the reports, as listed under Item #11, Reports of Municipal Officers for Information Only, be received: a) ES2021-2, Michelle Jakobi, Acting Director, Environmental Services re: Township Administration of Skyline Billing for Private Water & Wastewater Services in Horseshoe Valley. b) DS2021-52, Garry McCartney, Chief Building Official re: Building Division Activity, January -March Quarterly Stats Update 2021. Carried. 10. Reports of Municipal Officers for Action: f) Tamara Obee, Manager, Human Resources/Health & Safety re: Township of Oro- Medonte Health and Safety Policy Statement, POL-HS-2-01-01, as amended. Motion No. C210428-7 Moved by Veitch, Seconded by Scott Be it resolved 1. That POL-HS-2-01-01, as amended, dated April 28, 2021 and presented by Tamara Obee, Manager, Human Resources/Health & Safety be received and enacted effective immediately. 2. That the Mayor, CAO and Senior Management Team sign the 2021 Corporate Health & Safety Policy Statement to be posted in all work areas of the Corporation. 3. That Council considers Health & Safety a key Corporate priority. Carried. Page 5 of 11 Page 16 of 128 5.b) Minutes of Council meeting held on Wednesday, April 28, 2021. Council Meeting Minutes —Wednesday, April 28, 2021. c) OCS2021-10, Justin Metras, Manager, Infrastructure and Capital Facilities re: Award of Tender OCS2021-006 — Line 4 Walkway — Horseshoe Valley Road to Highland Drive. Motion No. C210428-8 Moved by Veitch, Seconded by Greenlaw Be it resolved 1. That OCS2021-10, Justin Metras, Manager, Infrastructure and Capital Facilities re: Award of Tender OCS2021-006 — Line 4 Walkway — Horseshoe Valley Road to Highland Drive be received and adopted. 2. That Tender OCS2021-006 — Line 4 Walkway - Horseshoe Valley Road to Highland Drive be awarded to Nation Wide Paving Ltd. in the amount of $166,350.00 plus HST. 3. That the Director, Operations and Community Services be authorized to execute the appropriate agreements on behalf of the Township. 4. That the Bidders be thanked and notified under the Director, Operations and Community Services' signature. Carried. d) OCS2021-11, Brad Robinson, Infrastructure and Capital Projects Coordinator re: Line 4 North Hydro Easements. Motion No. C210428-9 Moved by Keane, Seconded by Veitch Be it resolved 1. That OCS2021-11, Brad Robinson, Infrastructure and Capital Projects Coordinator re: Line 4 North Hydro Easements be received and adopted. 2. That the proposed two rights of easement for Hydro One infrastructure be granted. 3. That the Mayor and Clerk be authorized to execute the easement agreements on behalf of the Township. 4. That the applicant be advised of Council's decision under the Infrastructure and Capital Projects Coordinator's signature. Carried. Page 6 of 11 Page 17 of 128 5.b) Minutes of Council meeting held on Wednesday, April 28, 2021. Council Meeting Minutes —Wednesday, April 28, 2021. e) OCS2021-12, Shawn Binns, Director, Operations and Community Services re: Line 9 North Horseshoe Valley Road South to Dead End — Speed Limit Reduction. Motion No. C210428-10 Moved by DeSousa, Seconded by Greenlaw Be it resolved 1. That OCS2021-12, Shawn Binns, Director, Operations and Community Services re: Line 9 North, Horseshoe Valley Road, South to Dead End — Speed Limit Reduction be received and adopted. 2. That the speed limit on Line 9 North from Horseshoe Valley Road South to the Dead End be reduced to 50km/h. 3. That the appropriate draft by-law be brought forward for Council's consideration. Carried. a) CS2021-12, Jennifer Whitley, Coordinator, Economic Development/ Communications re: Internet Connectivity Task Force (ICTF) Update. Motion No. C210428-11 Moved by Greenlaw, Seconded by Keane Be it resolved 1. That CS2021-12, Jennifer Whitley, Coordinator, Economic Development/ Communications re: Internet Connectivity Task Force (ICTF) Update be received and adopted. 2. That staff continue the Township's role of advocacy and capacity development as outlined in CS2021-12. 3. That Council approves a $3,000 honorarium for a summer Intern from the University of Guelph, to support upcoming Internet Connectivity Task Force projects. 4. That the Internet Connectivity Task Force continue to report back to Council as noted in the Terms of Reference. Carried. Page 7 of 11 Page 18 of 128 5.b) Minutes of Council meeting held on Wednesday, April 28, 2021. Council Meeting Minutes —Wednesday, April 28, 2021. b) DS2021-53, Andria Leigh, Director, Development Services re: Subdivision Agreement 1157391 Ontario Inc. (ANT Homes) East Oro Estates, Pt Lot 16, Concession 11 (Oro), Application: 2018-SUB-02 [Refer to Item 17a)]. Motion No. C210428-12 Moved by Scott, Seconded by DeSousa Be it resolved 1. That DS2021-53, Andria Leigh, Director, Development Services re: Subdivision Agreement 1157391 Ontario Inc. (ANT Homes) East Oro Estates, Pt Lot 16, Concession 11 (Oro), Application: 2018-SUB-02 be received and adopted. 2. That the Township of Oro-Medonte enter into a subdivision agreement with 1157391 Ontario Inc. for the East Oro Estates subdivision comprised of 10 residential lots. 3. That the appropriate draft by-law to enter into the subdivision agreement be brought forward for Council's consideration. 4. That staff arrange for the registration of the subdivision agreement by the Township's Solicitor after receipt of the revised M-Plan. 5. That the developer be advised of Council's decision under the Director, Development Services' signature. Carried. 12. Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. The following members of Council provided updates: Mayor H.S. Hughes, and Councillors Veitch, DeSousa, Keane, Scott and Greenlaw. 13.Announcements: The following members of Council provided Announcements: Mayor H.S. Hughes, Councillor Scott. Page 8 of 11 Page 19 of 128 5.b) Minutes of Council meeting held on Wednesday, April 28, 2021. Council Meeting Minutes —Wednesday, April 28, 2021. 14. Consent Agenda: a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, re: 2021 Street Sweeping. b) Township of Oro-Medonte correspondence dated April 15, 2021 per response to April 2, 2021 correspondence from Debbie Palmer re: Clear Cutting Development. Staff Recommendation: Receive for Information Only. c) Correspondence received April 22, 2021 from Anil Arora, Chief Statistician of Canada, Statistics Canada / Government of Canada re: 2021 Census. Staff Recommendation: Receive, Support and Communicate Accordingly. Motion No. C210428-13 Moved by Keane, Seconded by DeSousa Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, re: 2021 Street Sweeping. b) Township of Oro-Medonte correspondence dated April 15, 2021 per response to correspondence dated April 2, 2021 from Debbie Palmer re: Clear Cutting Development. Received for Information Only. c) Correspondence received April 22, 2021 from Anil Arora, Chief Statistician of Canada, Statistics Canada / Government of Canada re: 2021 Census. Received, Supported and Communicated Accordingly. Carried. 15. Communications/Petitions: 1► rein 16. Notice of Motions: 1► rein Page 9 of 11 Page 20 of 128 5.b) Minutes of Council meeting held on Wednesday, April 28, 2021. Council Meeting Minutes —Wednesday, April 28, 2021. 17. By -Laws: a) 2021-051: A By-law to Authorize the Execution of a Subdivision Agreement between the Corporation of the Township of Oro-Medonte and Braestone Development Corporation. Motion No. C210428-14 Moved by Scott, Seconded by DeSousa Be it resolved that a) 2021-051: A By-law to Authorize the Execution of a Subdivision Agreement between the Corporation of the Township of Oro-Medonte and Braestone Development Corporation be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 18. Closed Session Items (Unfinished Items): 1► rein 19. Confirmation By -Law: a) 2021-054: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, April 28, 2021. Motion No. C210428-15 Moved by Veitch, Seconded by Greenlaw Be it resolved that By -Law No. 2021-054: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, April 28, 2021 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 10 of 11 Page 21 of 128 5.b) Minutes of Council meeting held on Wednesday, April 28, 2021. Council Meeting Minutes —Wednesday, April 28, 2021. 20.Adjournment: a) Motion to Adjourn. Motion No. C210428-16 Moved by Greenlaw, Seconded by Keane Be it resolved that we do now adjourn at 11:29 a.m. Carried. Mayor, H.S. Hughes Clerk, Yvonne Aubichon Page 11 of 11 Page 22 of 128 8.a) 10.00 a.m. Presentation by Interim Detachment Commander, Jason Nick... Police Services Board Report for Township of Oro-Medonte Records Management System January - 2021 Actual January Year to Date - January 2020 2021 % Change 2020 2021 % Change Murder 0 0 -- 0 0 -- Other Offences Causing Death 0 0 -- 0 0 -- Attempted Murder 01 0 -- 01 0 -- Sexual Assault 2 0 -100.0% 2 0 -100.0% Assault Z 4 100.0% Z 4 100.0% Abduction 0 0 -- 0 0 -- Robbery 0 0 -- 0 0 -- Other Crimes Against a Person 2 1 -50.0% 2 1 -50.0% Total 6 5 -16.7% 6 5 -16.7% Actual January Year to Date - January Z020 2021 % Change 2020 2021 % Change Arson 1 0 -100.0% 1 0 -100.0% Break & Enter 3 4 33.3% 3 4 33.3% Theft Over Z 3 50.0% 2 3 50.0% Theft Under 2 2 0.0% Z Z 0.0% Have Stolen Goods 1 1 0.0% 1 1 0.0% Fraud 8 3 -62.5% 8 3 -62.5% Mischief Z 41 100.0% 2 4 100.0% Total 19 17 1 -10.5% 19 17 -10.5% Drug Crime Actual January Year to Date - January Z020 2021 % Change 2020 2021 % Change Possession 0 1 -- 0 1 -- Trafficking 0 1 -- 0 1 -- Importation and Production 0 0 -- 0 0 -- Total 1 01 2 -- 01 2 1-- Detachment: 1M - ORILLIA Location code(s): 1M10 - BARRIE Area code(s): 1066 - Oro-Medonte Data source date: 2021/05/01 Report Generated by: Doucet, Carli 1 _1 3 Q0 0 n Possession Trafficking 2020 2021 Report Generated on: May 4, 2021 7:56:30 AM PP —CSC —Operational Planning-4300 Page 23 of 128 8.a) 10.00 a.m. Presentation by Interim Detachment Commander, Jason Nick... Police Services Board Report for Township of Oro-Medonte Records Management System January - 2021 Clearance Rate Clearance Rate January Year to Date -January 100% 80% 60% 40% 20% 0% Violent Property Drug Total Crim... Cri... Crime (Viole... 2020 ', 2021 2020 2021 Difference 2020 2021 Difference Violent Crime 50.0% 60.0% 10.0% 50.0% 60.0% 10.0% Property Crime 26.3% 35.3% 9.0% 26.3% 35.3% 9.0% Drug Crime -- 100.0% -- -- 100.0% -- Total (Violent, Property &Drug) 32.0% 48.0% 16.0% 32.0% 48.0% 16.0% Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police continue to investigate and solve crime. Data Utilized - Major Crimes - Niche RMS All Offence Level Business Intelligence Cube Detachment: 1M - ORILLIA Location code(s): 1M10 - BARRIE Area code(s): 1066 -Oro-Medonte Data source date: 2021/05/01 Report Generated by: Doucet, Carli Report Generated on: May 4, 2021 7:56:30 AM PP —CSC —Operational Planning-4300 Page 24 of 128 8.a) 10.00 a.m. Presentation by Interim Detachment Commander, Jason Nick... Police Services Board Report for Township of Oro-Medonte Records Management System February - 2021 Actual February Year to Date - February 2020 2021 % Change 2020 2021 % Change Murder 0 0 -- 0 0 -- Other Offences Causing Death 0 0 -- 0 0 -- Attempted Murder 01 0 -- 01 0 -- Sexual Assault 0 1 -- 2 1 -50.0% Assault 3 2 -33.3% 5 6 20.0% Abduction 0 0 -- 0 0 -- Robbery 1 0 -100.0% 1 0 -100.0% Other Crimes Against a Person 1 2 100.0% 3 3 0.0% Total 5 5 0.0% 11 10 -9.10/, Actual February Year to Date - February 2020 2021 % Change 2020 2021 % Change Arson 0 0 -- 1 0 -100.0% Break & Enter 5 4 -20.0%1 8 8 0.0% Theft Over 2 3 50.0% 4 6 50.0% Theft Under 5 12 140.0% 7 14 100.0% Have Stolen Goods 0 1 -- 1 2 100.0% Fraud 3 5 66.7% 11 8 -27.3% Mischief 6 0 -100.0% 8 4 -50.0% Total 21 25 19.0% 40 42 5.0% Drug Crime Actual February Year to Date - February 2020 2021 % Change 2020 2021 % Change Possession 1 0 -100.0% 1 1 0.0% Trafficking 0 0 -- 0 1 -- Importation and Production 0 0 -- 0 0 -- Total 11 0 1 -100.0% 1 11 2 100.0% Detachment: 1M - ORILLIA Location code(s): 1M10 - BARRIE Area code(s): 1066 - Oro-Medonte Data source date: 2021/05/01 Report Generated by: Doucet, Carli f0 1 4J Q0 0 Possession 2020 2021 Report Generated on: May 4, 2021 7:57:17 AM PP —CSC —Operational Planning-4300 Page 25 of 128 8.a) 10.00 a.m. Presentation by Interim Detachment Commander, Jason Nick... Police Services Board Report for Township of Oro-Medonte Records Management System February - 2021 Clearance Rate Clearance Rate February Year to Date -February 100% 80% 60% 40% 20% - 0% Violent Property Drug Total Crim... Cri... Crime (Viole... 2020 2021 Difference 2020 2021 Difference Violent Crime 80.0% 60.0% -20.0% 63.6% 60.0% -3.6% Property Crime 19.0% 4.0% -15.0% 22.5% 16.7% -5.8% Drug Crime 100.0% -- -- 100.0% 100.0% 0.0% Total (Violent, Property &Drug) 33.3% 16.1% -17.2% 32.7% 30.4% -2.3% Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police continue to investigate and solve crime. Data Utilized - Major Crimes - Niche RMS All Offence Level Business Intelligence Cube Detachment: 1M - ORILLIA Location code(s): 1M10 - BARRIE Area code(s): 1066 -Oro-Medonte Data source date: 2021/05/01 Report Generated by: Doucet, Carli Report Generated on: May 4, 2021 7:57:17 AM PP -CSC -Operational Planning-4300 Page 26 of 128 8.a) 10.00 a.m. Presentation by Interim Detachment Commander, Jason Nick... Police Services Board Report for Township of Oro-Medonte Records Management System March - 2021 Violent Crime Actual March Year to Date - March 2020 2021 % Change 2020 2021 % Change Murder 0 0 -- 0 0 -- Other Offences Causing Death 0 0 -- 0 0 -- Attempted Murder 01 0 --1 0 0 -- Sexual Assault 0 3 -- 2 4 100.0% Assault 1 2 100.0% 6 8 33.3% Abduction 0 0 -- 0 0 -- Robbery 0 0 -- 1 0 -100.0% Other Crimes Against a Person 4 1 -75.0% 7 4 -42.9% Total 1 51 61 20.0-/.l 16 1 161 0.0% Drug Crime Actual March Year to Date - March 2020 2021 % Change 2020 2021 % Change Possession 0 0 -- 1 1 0.0% Trafficking 0 0 -- 0 1 -- Importation and Production 0 0 -- 0 0 -- Total 101 0 -- 1 2 100.00/0 4 4 3 EM M v 2 a ►j 1 0 0 5 4 33 Q2 1 0 Sexual Assault Other Assau... Crimes... 2020 2021 Clearance Rate Detachment: 1M - ORILLIA Location code(s): 1M10 - BARRIE Area code(s): 1066 - Oro-Medonte Data source date: Report Generated by: Report Generated on: 2021/05/01 Doucet, Carli May 4, 2021 7:57:58 AM PP —CSC —Operational Planning-4300 Page 27 of 128 8.a) 10.00 a.m. Presentation by Interim Detachment Commander, Jason Nick... Police Services Board Report for Township of Oro-Medonte Records Management System March - 2021 100% 80% 60% 40% 20% 0% Violent Property Total Crim... Cri... (Viole... Clearance Rate March Year to Date -March 2020 2021 Difference 2020 2021 Difference Violent Crime 100.0% 33.3% -66.7% 75.0% 50.0% -25.0% Property Crime 5.9% 17.4% 11.5% 17.5% 16.9% -0.6% Drug Crime -- -- -- 100.0% 100.0% 0.0% Total (Violent, Property &Drug) 33.3% 28.1% -5.2% 32.9% 29.6% -3.3 Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police continue to investigate and solve crime. Data Utilized - Major Crimes - Niche RMS All Offence Level Business Intelligence Cube Detachment: 1M - ORILLIA Location code(s): 1M10 - BARRIE Area code(s): 1066 -Oro-Medonte Data source date: 2021/05/01 Report Generated by: Doucet, Carli Report Generated on: May 4, 2021 7:57:58 AM PP —CSC —Operational Planning-4300 Page 28 of 128 8.a) 10.00 a.m. Presentation by Interim Detachment Commander, Jason Nick... Police Services Board Report for Township of Oro-Medonte Records Management System January to March - 2021 Actual January to March Year to Date - March 2020 2021 % Change 2020 2021 % Change Murder 0 0 -- 0 0 -- Other Offences Causing Death 0 0 -- 0 0 -- Attempted Murder 01 0 --1 0 0 -- Sexual Assault 2 4 100.0% 2 4 100.00 Assault 6 8 33.3% 6 8 33.3% Abduction 0 0 -- 0 0 -- Robbery 1 0 -100.0% 1 0 -100.0% Other Crimes Against a Person 7 4 -42.9% 7 4 -42.9% Total 16 16 0.00/o 16 16 0.0% Actual January to March Year to Date - March 2020 2021 % Change 2020 2021 % Change Arson 1 0 -100.0% 1 0 -100.0% Break & Enter 12 9 -25.0% 12 9 -25.0% Theft Over 41 8 100.0%1 4 81 100.0% Theft Under 16 26 62.5% 16 26 62.50 Have Stolen Goods 1 3 200.0% 1 3 200.0% Fraud 13 13 0.0% 13 13 0.0% Mischief 10 6 -40.0% 10 6 -40.0% Total 57 65 14.0% 57 65 14.0% Drug Crime Actual January to March Year to Date - March 2020 2021 % Change 2020 2021 % Change Possession 1 1 0.0% 1 1 0.0% Trafficking 0 1 -- 0 1 -- Importation and Production 0 0 -- 0 0 -- Total 1 11 2 100.0% 11 2 100.0% Clearance Rate 1 _1 f0 1 3 U QO 0 0 Possession Trafficking 2020 2021 Detachment: 1M - ORILLIA Location code(s): 1M10 - BARRIE Area code(s): 1066 - Oro-Medonte Data source date: Report Generated by: Report Generated on: 2021/05/01 Doucet, Carli May 4, 2021 7:53:23 AM PP -CSC -Operational Planning-4300 Page 29 of 128 8.a) 10.00 a.m. Presentation by Interim Detachment Commander, Jason Nick... Police Services Board Report for Township of Oro-Medonte Records Management System January to March - 2021 100% 80% 60% 40% 20% 0% Violent Property Drug Total Crim... Cri... Crime (Viole... Clearance Rate January to March Year to Date -March 2020 2021 Difference 2020 2021 Difference Violent Crime 75.0% 50.0% -25.0% 75.0% 50.0% -25.0% Property Crime 17.5% 16.9% -0.6% 17.5% 16.9% -0.6% Drug Crime 100.0% 100.0% 0.0% 100.0% 100.0% 0.0% Total (Violent, Property &Drug) 32.9% 29.6% -3.3% 32.9% 29.6% -3.3% Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police continue to investigate and solve crime. Data Utilized - Major Crimes - Niche RMS All Offence Level Business Intelligence Cube Detachment: 1M - ORILLIA Location code(s): 1M10 - BARRIE Area code(s): 1066 -Oro-Medonte Data source date: 2021/05/01 Report Generated by: Doucet, Carli Report Generated on: May 4, 2021 7:53:23 AM PP —CSC —Operational Planning-4300 Page 30 of 128 8.a) 10.00 a.m. Presentation by Interim Detachment Commander, Jason Nick... • •• VEHICLE CAUSAL FACTORS, Q1—January, February & March 1 2020 vs. 2021 Orillia Detachment I Oro-Meclonte Township Orillia Detachment Orillia Detachment 2020 2021 % Change Quarter 1 - MVC's January - March Non -Fatal Personal Injury 35 31-11.43% Property Damage 337 269 -20 18040 Fatal Injury 1 2 100.00% Orillia Detachment 2020 Quarter 1 - MVC's Top 4 Primary Factors I January - March 2020 Fatal Non -Fatal Personal Injury Personal Damage Ability Impaired — 1 Medical/Physical Disability for Driver 6 Speed — Too Fast for 46 Alcohol conditions 0 Failed to yield right of way 6 Inattentive driver 42 0 Speed — Too Fast for conditions 5 Unknown 42 0 Lost control 5 Lost control 37 Orillia Detachment 2021 Quarter 1 - MVC's Top 4 Primary Factors JJanuary - March 2021 Fatal Non -Fatal Personal Injury Personal Damage Unknown 2 Lost control 5 Inattentive driver 37 0 Speed — Too Fast for conditions 3 Speed — Too Fast for conditions 33 0 Inattentive driver 3 Failed to yield right of way 31 0 Failed to yield right of way/ Unknown 3 1 Unknown 28 DATA SOURCED: APRIL 19TH, 2021 1 ECRS Page 31 of 128 8.a) 10.00 a.m. Presentation by Interim Detachment Commander, Jason Nick... IL • •• VEHICLE CAUSAL FACTORS Q1—January, February & March 12020 vs. 2021 Orillia Detachment I Oro-Medonte Township Oro-Medonte Township 2021 2020 Q1 - Oro-Medonte 2021 Oro-Medonte Township 2020 Oro-Medonte Township Quarter 1 Quarter 1 M/C Primary Factors M/C Primary Factors Non -Fatal Injury Non -Fatal Injury Lost control 1 Lost control 1 Unknown 1 Improper passing 1 Inattentive driver 1 Medical/Physical Disability for Driver 1 Pedestrian 1 Seed -- too fast for conditions 1 Property Damage Property Damage Speed -- too fast for conditions 12 Speed -- too fast for conditions 6 Failed to yield right of way 4 Animal - Wild or Domestic 11 Animal - Wild or Domestic 3 Lost control 10 Inattentive driver 3 Failed to yield right of way 3 Lost control 3 Speed -- excessive 3 Unknown 3 Unknown 3 Improper passing 2 Following too closely 2 Improper turn 2 Improper turn 2 Ability Impaired a€" Alcohol 1 Other 2 Debris on roadway 1 Ability Impaired Drugs 1 Following too closely 1 Disobeyed traffic control 1 Other 1 Improper lane change 1 Improper passing 1 Inattentive driver 1 Mechanical failure 1 DATA SOURCED: APRIL 19TH, 2021 1 ECRS 2 Page 32 of 128 8.a) 10.00 a.m. Presentation by Interim Detachment Commander, Jason Nick... • •• VEHICLE CAUSAL FACTORS Q1—January, February & March 12020 vs. 2021 Orillia Detachment I Oro-Medonte Township 2021 Quarter 1 - Top 4 M/C Primary Factors Non -Fatal Injury Lost control 1 Unknown 1 1 Inattentive driver Pedestrian 1 Property Damage Speed -- too fast for conditions 6 Failed to yield right of way 4 Animal - Wild or Domestic 3 Inattentive driver 3 Lost control 3 Unknown 3 DATA SOURCED: APRIL 19TH, 2021 1 ECRS 2020 Q1 - Oro-Medonte Quarter 1 - Top 4 M/C Primary Factors Non -Fatal Injury Lost control 1 Improper passing 1 Medical/Physical Disability for 1 Driver Speed -- too fast for conditions 1 Property Damage Speed -- too fast for conditions 12 Animal - Wild or Domestic 11 Lost control 10 Failed to vield riaht of wav 3 3 Page 33 of 128 10.a) DS2021-73, Andria Leigh, Director, Development Services re: Winful... I ownship o f Report Proud Heritage, Exciting Future Report No. To: Prepared By: DS2021-073 Council Andria Leigh, Director, Develo ment Services Meeting Date: Subject: Motion # May 12, 2021 Winfull Development/Guthrie Industrial Park — Storm Water Management (SWM) & Fire Roll #: R.M.S. File #: Suppression Requirements Recommendation(s): Requires Action For Information Only It is recommended: 1. That Report No. DS2021-073 be received and adopted. 2. That Tatham Engineering be authorized to proceed with the Engineering Services — Stormwater Management Review of the Guthrie Industrial Park to an upset limit of $ 9000 (excluding HST). 2. That Council supports the design and installation of a communal water for fire fighting in the Guthrie Industrial Park. 3. That the costs for the engineering services review for both the stormwater management review and communal water for firefighting design be front ended by the Township from the Economic Development Opportunities Reserve. 4. That all future development within the Guthrie Industrial Park be required to contribute their proportionate share to both the stormwater and communal water for firefighting costs and that funds recouped by the Township be placed back in the Economic Development Opportunities reserve. 5. That staff report back to Council with the design and cost estimates for completion of the comprehensive stormwater management works and communal water for firefighting. Background/Analysis: The Guthrie Industrial Park is located on the south side of Highway 11 on the east side of Line 4 South; and contains Winstar Road and Holick Road being two cul-de-sacs. This employment area was established in 1989 through a development process referred to as "subdivision by reference plan" and not the typical plan of subdivision process. This process required the developer to deposit a reference plan indicating how the block of land would be subdivided/developed and would require the developer to convey Development Services May 12, 2021 Report No. DS2021-073 Page 1 of 6 Page 34 of 128 10.a) DS2021-73, Andria Leigh, Director, Development Services re: Winful... roads, utility easements (if required) and other lands required by the municipality as a condition of planning approval. The developer would register a Transfer from itself to itself which sets out separate descriptions in schedules for all of the potential new parcels, including any appurtenant (together with) easements and any servient (subject to) easements, all referring to the reference plan. The lot development of Winstar Road was laid out through Reference Plan 51 R-19930. The lots on the south side of Holick Road were laid out through Reference Plan 51 R- 23263 and the lots on the north side of Holick Road were laid out through reference Plan 51 R-21215. However, any subsequent transfers/conveyances of any "lots" to a third party within this Plan would require a Planning Act (severance) approval. The Township's Development Services Committee recently approved a series on consents (2021-B-03 through 2021-B-08) to create 6 lots on Winstar Road and provide for additional industrial development. Each of these lots as noted in their approvals is subject to Site Plan Control to address a number of matters including ensuring proper grading, storm drainage and maintenance in regard to surface water. These lands as shown on Schedule 1 are located within an established employment area that is intended to be the focus of industrial opportunities and to maximize the use of existing infrastructure. The lots within this development contain a variety of lot frontages and areas and a range of industrial uses that are intended to be developed on private services (individual domestic wells and septic systems). While the Guthrie Industrial Park has had historic development of parcels along Winstar Road following the initial development in 1989 development has been fairly limited. Additionally, inquiries by Township staff to the land owner on their intentions to consider sale of lands or development of their land holdings date back to at least 2013 with ongoing indications from the landowner of their intent not to sell or develop the lands in the short term. Given the recent sale of lands, the Consent applications note above and a number of additional inquiries that are being received regarding new development in this area; Township staff proactively commenced internal discussions to review the existing development and potential future development opportunities and to discuss the need for a comprehensive assessment of both stormwater management (SWM) and communal water for firefighting the communal water for firefighting purposes is not to be confused with a communal water system for domestic drinking water as note above each lot is to be developed by an individual domestic well. While the 1989 development agreement did include some initial drainage/stormwater requirements including an infiltration pond (lands owned by the Township) and swales (through easement) a comprehensive stormwater management design was not implemented for the entire industrial park. The initial review by Township staff would indicate that the existing conditions of the overall site could not support additional development without additional stormwater management works or upgrades to existing Development Services May 12, 2021 Report No. DS2021-073 Page 2 of 6 Page 35 of 128 10.a) DS2021-73, Andria Leigh, Director, Development Services re: Winful... works that need to be determined through a comprehensive stormwater management review for the overall industrial park. To date, Environmental Services staff have engaged Tatham Engineering to assess the pond block and identify the required remediation works and associated costs. As it is anticipated that future development will occur on a lot by lot basis given the different land ownership and not comprehensively through a typical subdivision process, Township staff believe there would be benefit in the Township proactively completing the required comprehensive stormwater management review of the existing and proposed development and the required works for the overall development. This review would also confirm any additional land requirements for the completion and construction of the overall stormwater management works that could then be secured through future development processes. Additionally given the length of time it has taken for development to occur and that future development will occur on a site by site basis, Township staff are recommending that the required works should be completed through the Township to ensure the full stormwater works are implemented before additional development occurs. The costs for the design and construction of these works would then be apportioned back to development through their development approvals process (typically site plan control). Additionally it would be determined through this process if additional lands are required for drainage/stormwater purposes that could be acquired through development. For the existing businesses on Winstar Road, it is anticipated that stormwater works were incorporated into their individual site plan approvals previously and that no additional works are required at this time. Should these properties be subject to additional development in the future, through their future site plan processes the need to integrate into the comprehensive stormwater management system would be evaluated. Given that Tatham Engineering had initiated the assessment of the required works for the stormwater pond facilities; Township staff have requested them to provide a quote to complete the balance of the design and to detail the costs for construction of required works. Environmental Services staff requested a quote to complete the required stormwater managemet review of existing development and required quality and quantity control measures for full build out of this industrial area. Their review report will include complete engineering drawings, a summary of the existing drainage conditions, post -development drainage conditions, and recommendations to improve the function of the SWM pond, if required or alternate solution to develop an appropiate SWM plan for the Industrial Park. The Guthrie Industrial Park is one of four industrial areas located in the Township (Forest Home, Small Crescent, and the Airport being the other 3). Both Forest Home and Small Crescent have been the subject of previous staff reports to Council (Staff Report FD 2013-02, FD2017-03 and CS2017-03) for the installation of communal water for firefighting purposes and Council supported both of these installations to assist the businesses within these industrial parks. It is however recognized while many of the businesses can benefit from the installation of a communal water supply for firefighting Development Services May 12, 2021 Report No. DS2021-073 Page 3 of 6 Page 36 of 128 10.a) DS2021-73, Andria Leigh, Director, Development Services re: Winful... purposes; given the Ontario Building Code (OBC) requirements and each businesses classification they may have specific on -site requirements for sprinkler systems that cannot be addressed through these area communal water systems. In 2011 Council provided support for the installation of a dry hydrant system on a private property to assist with a water supply for fire suppression for the Guthrie Industrial area. While this pond does provide a water supply to the area for fire suppression it is the subject of a lease agreement that is set to expire in 2021 and does have a risk that future land owners of the private property may not continue to support the use for the dry hydrant and an alternative means of communal supply would be required and of benefit to the area. In the other industrial areas where communal water has been supplied the costs for the design and installation has been apportioned back to development and is collected at such time as businesses expand or new development occurs. Staff anticipate using a similar financial model for the Guthrie Industrial Park. In the event that lands are required to be acquired for the construction of a communal water supply, any land dedication would be an offset to that development's overall share of the communal water. At this time, staff are seeking direction from Council to proceed with the consideration of communal water storage in the Guthrie Industrial Park and if approved would then proceed to determine the required capacity and costs for installation. Financial / Legal Implications / Risk Management: Costs for the Township to retain Tatham Engineering to review and design the SWM requirements, prepare the required cost sharing, and the installation costs for the required fire suppression works will be apportioned to any future development that benefits from these works and would be factored into their future site plan control, consent or development agreements. In order to front end these costs and provide a more streamlined process for future development and given these items were not reflected in the 2021-22 approved budget, staff are recommending that the monies be drawn from the Economic Development Opportunities reserve to front end these costs and that monies collected from the development of lands be reimbursed to this reserve. Policies/Legislation: Municipal Act Planning Act Ontario Building Code Corporate Strategic Goals: In 2016, Council adopted the Township's Strategic Plan. The following Goal of the Plan Development Services May 12, 2021 Report No. DS2021-073 Page 4 of 6 Page 37 of 128 10.a) DS2021-73, Andria Leigh, Director, Development Services re: Winful... is relevant to this application: Balanced Growth - Ensure land use planning policies manage change and promote economic activity that does not negatively impact the Township's natural heritage features and attributes. Provide leadership in providing municipal services for identified employment developments. Staff are of the opinion that the coordination of the required SWM and Fire Suppression to support future development of this area is consistent with the above. Consultations: Acting Director, Environmental Services Director, Corporate Services Director, Fire & Emergency Services Manager, Development Engineering Manager, Infrastructure and Capital Projects Coordinator, Economic Development/Communications Senior Planner Attachments: Schedule 1: Location Map Conclusion: On the basis that support for the Township's business community is a priority for the Township, as identified in the Township's Corporate Strategic Plan and that both the Official Plan and Economic Development Strategic Plan support continued economic development/business growth, Staff are recommending that Council support the front ending of the associated costs for the comprehensive Storm Water Management Review and design and installation of the communal water for firefighting purposes. Once staff have received the design and cost estimates noted in the report, staff will report back to Council on the overall costs to proceed prior to commencement of the work. Respectfully submitted: Andria Leigh, MCIP, RPP, Director, Development Services Approvals: Date Robin Dunn, CAO May 6, 2021 Development Services May 12, 2021 Report No. DS2021-073 Page 5 of 6 Page 38 of 128 10.a) DS2021-73, Andria Leigh, Director, Development Services re. Winful... Schedule 1: Location Map I �dol Schedule 1 Location Toumship of Subject Lands Proud Heritage, Exciting Future 0 200 m File Number: N I 1 Development Services May 12, 2021 Report No. DS2021-073 Page 6 of 6 Page 39 of 128 10.b) DS2021-75, Curtis Shelswell, Manager, Municipal Law Enforcement/Ch... 1 ownship o f Report R r 0 Proud Heritruge, Exciting Feature Report No. To: Prepared By: DS2021-075 Council Curtis Shelswell, Manager, Municipal Law Services Meeting Date: Subject: Motion # May 12, 2021 Canine Control By-law Exemption Request-3277 Line 8 North Roll #: R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended: 1. That Report DS2021-075 be received and adopted; and 2. That Council grant the request from Danuta Enright for an exemption to the Canine Control By-law; 3. That staff proceed with Option #1 as outlined in the Report No. DS2021-075. 4. And that the applicant be advised of Council's decision under the Manager of Municipal Law Services signature. Background: The Canine Control By-law was established to address and regulate the following; ➢ Provide a three (3) dog limit per dwelling unit. ➢ To license all dogs within the Township. ➢ Requirement for up to date vaccinations ➢ Running at large and/or trespassing on private property ➢ Excessive barking/howling ➢ Remove excrement ➢ Address aggressive dogs that have bitten an individual or domestic animal, and ➢ Provisions for an Officer to impound a dog found running at large The Canine Control By-law provides residents with the option of seeking an exemption to the maximum number of dogs in special circumstances. Development Services May 12, 2021 Report No. DS2021-075 Page 1 of 3 Page 40 of 128 10.b) DS2021-75, Curtis Shelswell, Manager, Municipal Law Enforcement/Ch... Section 3.2 of By-law No. 2018-005 states: "Council will consider written request for exemptions to the maximum number of dogs in special circumstances, and when the number of dogs exceeds the maximum when Farm Working Dog(s), Livestock Guardian Dog(s), Hunting Dog(s) are included in the total number of dogs." In the past staff have brought forward exemption requests for individuals who have experienced unforeseen circumstances with family or one of our Licensed Kennels is looking to retire/downsize and keep more than the 3 allowable dogs. When deciding on permitting such exemption, staff must consider the size of the property, location of neighboring dwellings and any past history related to concerns involving the dogs. Council has previously granted exemption request under this By-law provision and has included the following stipulations: ➢ All dogs are to be licensed pursuant to the Canine Control By-law ➢ Establish an expiry date ➢ Non -transferable ➢ Any contravention of the Canine Control By-law will result in the exemption being withdrawn Analysis: Municipal Staff have received an exemption request from the owners at 3277 Line 8 North to allow them to have four (4) dogs at the dwelling. The request outlines their extenuating circumstances and need for the exemption which is a result of additional family members with pets during Covid and therefore staff anticipate the exemption to be a short term request. Staff provide the following options for Council's consideration: 1) To grant the exemption to Danuta Enright, owner of 3277 Line 8 North as requested with the following measures/conditions: a. That all four (4) dogs continue to be licensed pursuant to the Canine Control By-law. b. The maximum number of dogs permitted at any time under this exemption is four (4) for a period of up to 24 months or until the dog ceases to reside at this location. c. That the exemption is specific to 3277 Line 8 North and is not transferable. d. Should the owners of the dogs contravene any section of the Canine Control By-law, this exemption will be immediately withdrawn. Development Services May 12, 2021 Report No. DS2021-075 Page 2 of 3 Page 41 of 128 10.b) DS2021-75, Curtis Shelswell, Manager, Municipal Law Enforcement/Ch... 2) To deny the request for an exemption to allow four (4) dogs to be housed at 3277 Line 8 North and that staff work with the owner to come into the compliance with the By-law prior to July 2021. Financial / Legal Implications / Risk Management: N/A Policies/Legislation: ➢ Canine Control By-law No. 2018-005 Corporate Strategic Goals: 01 U_1 Consultations: ➢ Director, Development Services ➢ Supervisor, Municipal Law Services Attachments: N/A Conclusion: As mentioned above, the Canine Control By-law sets out the three (3) dog limit per dwelling in an effort to minimize the disruption of the dogs to neighboring properties. The Municipal Law Enforcement Division does not have prior history/concerns directly related to 3277 Line 8 North and canines and are therefore recommending that Council consider proceeding under Option #1 as outlined in the report to support the temporary exemption to the by-law. Respectfully submitted, Curtis Shelswell Manager, Municipal Law Services Approvals: Date Andria Leigh, Director, Development Services May 4, 2021 Robin Dunn, CAO May 5, 2021 Development Services May 12, 2021 Report No. DS2021-075 Page 3 of 3 Page 42 of 128 ��l �� _ —4 '� Township of Proud Heritage, Exciting Future v R*S E L7 0 n D O Continuous Improvement (CI) - 2020 v w N Co Version #63 07-01-2016 v O N OD Background Continuous Improvement? - common terms to define what it is/what it does: - eliminates non value-added work and errors; - reduces variation in process outcomes; - increases efficiency; - increases effectiveness of processes; - improves productivity, - improves quality of service; - reduces turn around time. Municipalities; like Township of Oro-Medonte are in the business of Continuous Im Expectation to do more with less while maintaining quality Side 02 R E Ru4iq Nootive SDIRfos for Evffyuc 0 D 0 IC) 0 r m v Cn X Cn 3 v v v 0 v Q ement. D v v 3 v U1 O N OD Township of Oro-Medonte CI Journey:R E Ru4iq NIava+iv6 Solvfos for Evegoc 0 0 - Identified as a priority by Council in Corporate Strategic Plan o - Focus: enhance skills (tools) utilized by staff to implement Cl — 2019 - Commitment by Council and Senior Management Team - Lean 6 Sigma — traditionally used in Manufacturing Sector; expanded into Municipal Sector X - Structured tools and methodology to identify improvements to be made Cn - Practical Learning — classroom training supported by real life examples — education into action - 16 staff trained — cross department; variety of roles within Township — Green & Black Belts - 7 projects & teams— identified by SMT as priority opportunities for improvements - 26 team members — Yellow Belts Outcomes: Investment in staff - skills and tools — `Employer of Choice' 0 v Q W D Process Improvements: reduced time, errors; improved service delivery; saved $ — `Continuous Improvement & Fiscal Responsibility' Enabled smooth transition throughout COVID-19 — 2020/2021 D Slide 03 Oro-Medonte CI Journey R E O 27 0 0 r (D v cn X cn 3 w 1l n O v Q cn (D _D O (D 3 (D -4- Vol Township of Proud Heritage, Exciting Future Communication with the Public Facilitators: Michelle Jakobi & Shannon Stewart Team Members: Sheila Linton, Tammy Strangemore, Melanie Brown, Jennifer Whitley Sponsor: Andria Leigh Version #63 07-01-2016 iv 0 n D O v v OD O N OD Outcome Matrix . 1 --------------------------------------------------------------------- 1E R��c�i+�� I�Na�a�iV� Sal��ia�s far ��rya�i✓ Project Summary Process Name: Communication with the Public Problem Statement: Currently there is inconsistent or delayed messaging by the Township to its various external stakeholders. There is not a consistent process across the Township for these communications. Project Goals: To create a detailed communications strategy outlining responsible parties and why, how and when they should issue communications to stakeholders to produce accurate, consistent and relevant information sharing. Process • Reduced staff time waste Implications: • Reduction in FOI requests, phone calls/emails due to poor trust from public • Improved employee morale resulting in improved productivity and engagement with less time waste Process Plan: Given the lack of formal process, the team used the DMADV methodology (Define, Measure, Analyze, Design, Verify) to identify the needs of the Township around communications and develop a new process. Slide 06 0 L7 0 0 0 r m v Cn x Cn 3 v v 0 v Q Cn D 0 v Summary ---------- R SIE The team developed the following: �644IumfiveS01006fartvfryau Point People — division staff appointed by SMT who are responsible and accountable for communications Communications Training- trained point people and their backups based on the new procedures and the Communications Guide Communications Guide - outlines communications procedures using decision trees, sample posting requests and template requirements Template Directory- database of templates for each department for all recurring or predictable communications that need minimal changes to update for each posting O N CO Email Groups - email groups consisting including front line staff and point people for quick updates on communications Slide 07 v Cn 0 N CO Moving Forward, Work in Progress, Lessons Learned -—--------------------------------------------------------------------- ��c>ni�� Communications staff are now the process owners and continue to modify the process as needed while working with point people. The process of using identified point people is also being used to support the website project. Slide 08 v N Co M4' Vol Township of Proud Heritage, Exciting Future Council Agenda Facilitators: Andria Leigh & Vanessa Cooper Team Members: Janette Teeter, Shawn Binns, Teresa Falconi, Andy Karaiskakis Sponsor: Robin Dunn Version #63 07-01-2016 iv 0 n D O v U1 N 0 N OD Outcome Matrix . 1 --------------------------------------------------------------------- 1E R��c�i+�� I�Na�a�iV� Sal��ia�s far ��rya�i✓ Project Summary Process Name: Council/Committee Agenda Preparation Process Boundary: Creation of updated procedure with timelines for submission of agenda materials and (Process agenda posting Begins/Ends) Process Outcome: SOP and templates for agenda development and agenda process timelines (Delivers a Service, Product, Transaction) Process Measure: Staff Down Time, Completion Rate, Accuracy/Errors Process Measure Accuracy Increased to 100% with 0% errors, all materials to be completed on time 100 % Target: Side 010 0 27 0 0 0 r m v Cn X Cn v v v 0 v Q Cn CD D v 3 Summary Improvements/actions completed/taken: ► SOP created for new digital review/approval process ► Digital folders/ digital review- allowed for easy pivot/remote access when pandemic hit ► Updated Procedural By -Law ► Separation of Staff reports into 2 categories: For Approval and For Information ► New Report Template with digital signatures ► Standing calendar appointment for CAO Review/Approval ---------- R SIE ��c>ni�� Progress realized in achieving your goal targets: Deputy Clerk tracks each Agenda and the number of items that missed the established deadlines and identified reasons For 2021 Agenda tracking: 1 Agenda completed on time 4 Agendas with 1/3 of items received after deadline 2 Agendas with more than 2/3 of items received after deadline Continued receipt of late items directly impacts Corporate Services staff results in delays in preparing the Agenda document and the uploading of the Agenda in accordance with the Procedural By-law requirements Slide 011 Moving Forward, Work in Progress, Lessons Learned R S 1E Moving Forward: A separate CI project would be beneficial to assess and implement efficiencies in the meeting and meeting follow-ups (action items) processes Work In Progress: Agenda posted on time; although timelines not achieved 100% of the time Investigation of Compass capabilities = outstanding Lessons Learned: v Focus Group Session- Aha Moment! Stakeholders unaware of the implications of not meeting Cn deadlines and unaware of the previous lengthy process by various Departments prior to N agenda being posted CO All staff have an integral role to play in the Agenda process to ensure necessary approvals and Procedural timelines can be achieved for Agenda posting Side 012 v CD Cn Cn N Co M4' Vol Township of Proud Heritage, Exciting Future Meetings (Management & Coordination) Facilitator: Andrew Quattrociocchi Team members: Curtis Shelswell, Derek Witlib, Hugh Murray, Jenny Legget, Sheila Spring Sponsor: Donna Hewitt Version #63 07-01-2016 iv 0 n D O v U1 0 N OD Data Charts Outcome Metrics Project Summary Process Name: Meetings (Management & Coordination) Process Boundary: Develop meeting outline template (agendas, minutes, follow up) (Process Begins/Ends) Process Outcome: Expected Cycle Time: 75% start and end on time; (Delivers a Service' Downtime: 50% reduction in wasted time; Product, Transaction) Completion rate: 80% of identified actions are completed on time; Over processing: 75% of meetings include the right invitees only Process Measure: Measure the amount of staff time being repurposed. Measure consistency. Process Measure Meetings to start and end on time. Building of solid and followed agendas. Consistency of Target: meeting outcomes. Quality of meetings held. Service delivery without impediments. Clear minutes of meeting that include action items and follow up instructions. Specific topics that warrant a meeting/otherwise investigate alternatives (phone conferences, ----- ----- u eNnar,-atc.- .--I-mproved-deaav-er-y-arid-limit-staff-tire-far--dai[y functions. Slide 014 0 L7 0 0 0 r v Cn x Cn 3 v v v 0 v Q Cn D v m 3 m v 0 N co Summary Improvements/actions completed/taken: New SOP Created ----------------- R SIE ��c>ni�� New Draft Agenda Created Access to technology Utilizing Technology and personal office space to conduct meetings Controlling Time through ZOOM Slide 015 v OD 0 N OD Moving Forward, Work in Progress, Lessons Learned R S 1E Moving Forward: Continue to use Technology as a primary source for conducting meetings Work In Progress: Explore other software ( Google meet, Microsoft Teams, GoToMeetings) Lessons Learned: It is ultimately the role of the individual chairing the meeting to keep participants engaged and hold people accountable for action items. It took a global pandemic to change the CULTURE of meetings. Slide 016 v Cn CO Co -4- Vol Township of Proud Heritage, Exciting Future Payroll and Time Tracking Facilitators: Sherri Moore, Donna Hewitt Team Members: Bonnie McPhee, Dan Tinney, Mike Grimwood, Catherine McLean, Chad Robinson Sponsor: Mark DesLauriers Version #63 07-01-2016 v 0 n D O v 0 0 N OD Outcome Matrixts R 1E O --------------------------------------------------------------------- �644 lubv dive SOIGItNS far �Vffyw 27 o Project Summary Process Name: Payroll / Time Tracking 0 r- v Cn Problem Statement: Too much time and duplicate effort processing time tracking records with paper based v� manual systems. Errors and defects in employee records and General Ledger (incorrect 0 coding / incorrect job costing) resulting in rework required. v v Project Goals: Reduce Staff time v Reduce Supervisor review time Reduce Payroll HR processing time Reduce Payroll Timesheets Errors Cn Reduce Time Tracking Errors Reduce Amount of paper 0 Increase Training v m 3 m D Slide 018 v O N OD Summary The following was implemented as result of the project: - Electronic Time Off Forms developed and in use across the Corporation - Department calendars developed/implemented across the Corporation - Removal of 2nd Approver for all forms (Time Off; Time Sheets; Time Earned) - Electronic Time Earned developed and in use for all Administration staff - Electronic Time Sheets developed and in use by ES staff ------------- R SIE ��c>ni�� - Training & SOPs created/delivered to all staff impacted detailing processes, expectations and clear roles & responsibilities - Modified Drive Hour tracking process developed and implemented Technology improved for remote facilities Centralized file retention system and process developed RESULTS: Reduced staff time to complete; Reduced supervisor time to process; Reduced errors due to locked systems and new SOPs & training Reduced paper due to electronic processes Slide 019 v N O N OD Moving Forward, Work in Progress, Lessons Learned — --------------------------------------------------------------------- R S 1E. 27 �644 lumfive S01006 far This project enabled the Township to transition seamlessly to a remote o work environment when COVID-19 impact began in March 2020. Cn X Cn The current system could be improved further if there was better 3 connectivity across the Township. 0 The current system will enable the Township to continue to functionCn ' Q efficiently until such time as a more robust integrated payroll system is D. implemented with the upgrades to our financial system. (D 3 (D Slide 020 -4- Vol Township of Proud Heritage, Exciting Future Purchase to Pay Facilitators: Roz Llewellyn, Scott Thomson Team Members: Helga Dreschler, Sandie Dubeau, Janice MacDonald Sponsor: Tamara Obee Version #63 07-01-2016 v 0 n D O v m rn O N 00 Outcome Matrix R SE ---------------------------------------------------------------------- �aci�� I�4�a��iv� Sal�i�iaNs forv�ryoul� Project Summary Process Name: Purchase to Pay Process Boundary: Begins: Staff requesting a good/service from a supplier (Process Begins/Ends) Ends: Supplier is paid Process Outcome: Product: Payment is produced within acceptable time tolerance (Delivers a Service, Product, Transaction) Transaction: Purchase posted in General Ledger and Vendor Sub -ledger Process Measure & 1. Invoice processing time - 4 minutes or less Target: 2. Invoice Cycle time - 7 days or less 3. Invoice Defects - 7% or less 4. Pay Suppliers — 80% between 20-30 Days 5. Vendors set up for Direct Deposit — trending up (> 90%) 6. Vendors sending emails to central inbox — trending up (> 90%) ® Slide 022 iv O L7 0 0 0 r m v W X W 3 W v n v O v CL Cn O v v CD 3 v 0 N CO Summary Improvements/actions completed/taken: lslb t'Nk" R E 46 SDIONS for Evvve Invoice processing (submission, approval, entry &filing) now digital Payment issuance now digital (EFT) Remote access to saved/processed invoices for easy look -up Credit cards issued to more staff responsible for making purchases Vendors receive payment directly as opposed to waiting for cheque AP Leads act as checkpoints during approval process Reduction in paper and postage expenses Slide 023 v 0 N OD Moving Forward, Work in Progress, Lessons iD LearnedR■ --------------------------------------------------- ��clni�� I��a�i� S�lu�iao�s forV�ryo� L7 Moving Forward: ERP implementation will likely require the process to be updated again o Work In Progress: Cn Continuing to eliminate processing errors X Cn Process for reconciling fuel receipts needs refinement 3 Find further efficiencies (E.g. revising dept. approval limits for staff, creating templates for recurring payments) Lessons Learned: Cn Project implementation was timely in light of how we had to pivot some o• of our business functions during the pandemic 3 Slide 024 v 4 0 N Co M4' Vol Township of Proud Heritage, Exciting Future Remote Systems Reliability & Devices Facilitators: Jason Scharapenko & Robin Dunn Team Members: Garry McCartney, Paul Heiden, Kevin McNaughton, Rob Belsey, Scott Andrew Sponsor: Hugh Murray I Version #63 07-01-2016 U) D 0 v v m 3 m v 0 00 0 N 00 Data Charts Outcome Metrics Project Summary Process Name: Remote Systems Connections Process Boundary: Begins with the need to communicate (Process Ends with a successful transmission or received transmission Begins/Ends) Process Outcome: This process allows for expedited customer service with internal and external stakeholders (Delivers a Service, Product, Transaction) Process Measure: The processes success is measured through Users/Customers satisfaction and a reduction of calls for service to IT Process Measure Improved Customer Satisfaction (internal and external) along with a reduction in calls to I.T. Target: staff to resolve remote system issues - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ® Slide #26 0 L7 0 D 0 Summary -------------- R SIE completed/taken: Improvements/actions �6�c�i� lubvOlveSoktio�sfortvvr �� Township Remote Connectivity map and Standard Operating Procedure (SOP) ► Implementation of new cellular devices (selected through needs analysis) Wi-Fi access points added to all Township external sites to take advantage of the Wi-Fi calling feature on all new cellular devices ► Purchase of Cell Boosters for Township vehicles and facilities (Building Inspector Vehicles, Bayview Memorial Park) v aD Improved Virtual Private Network (VPN) access 0 N OD Slide 027 Summary R S 1E Progress realized in achieving goal targets: �6�c 4l��mfiveS01006 fortvff�w g gg g ► Improving the cellular connectivity throughout the Township would not be in scope Utilizing the Township Remote Connectivity map and SOP can: o Improve worker safety o Reduce productivity loss (-, Reduce additional fuel and mileage costs v Introduce appropriate technology through the use of needs analysis and staff feedback N Increased training on newly implemented technology (WIFI Calling, OD Fingerprint Access) Slide 028 Moving Forward, Work in Progress, Lessons Learned R S IE Moving Forward, Work in Progress, Lessons Learned: Listen to feedback from users - focus on needs analysis for new application\technology Ongoing data collection and update of the Township remote connectivity map using testing procedure outlined in the SOP Training on use of connectivity map and SOP v Procurement of Digital Radios for improved communication for staff in the field 0 N OD Slide 029 v CD N O N Co -4- Vol Township of Proud Heritage, Exciting Future Work Order Management Facilitators: Karla Musso-Garcia, Dave Yauk Team Members: Dave Saunders, Ed Walker, Tamara Obee, Pam Silk, Lynn Burness Sponsor: Shawn Binns Version #63 07-01-2016 v 0 n D O v 0 W 0 N 00 Business Case 0 --------------------------------------------------------------------------------------------------------------- L7 ► Problem Statement ► The Township's work order processes are not currently linked to the assets (valued at D approximately 150 million), resources, and reporting; creating an inability to accurately measure costs and performance. ► Project Goals X ► Define a needs assessment that aligns with the Township's I.T. Master Plan and Asset 3 Management Plan that facilitates the collection of information for analysis and v reporting necessary to effectively plan, coordinate and deliver services to assets within 0 and across operational departments. ► In/Out of Scope C1 Cn ► Scope narrowed to focus solely on work orders, excluding any communications that CD. 0 come before or after (requests for service, follow up communications etc.) while gaining an understanding of the required interconnectivity of these processes/systems. CD CD ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- ® Slide #31 v O N OD Current Process Challenges R E ---------- - ��c>ni�� o Inability to separate Service Requests from actual Work Orders. — Currently the terms Request for Service (RFS) and Work Order (W/O) are used interchangeably. This is a challenge as these are two separate but integrated processes. ► RFS — customer service performance vs W/0 — operational performance. ► Lack of controls on data entry means most work orders were incomplete resulting in the inability to measure performance. Use of activity based costing alone does not allow for effective reporting on cost and value analysis for service delivery due to inability to link to asset. ► eg. road repair by activity vs road repair by location. Asset based reporting would allow for precise analysis to determine the cost of maintaining a deteriorating segment of road. Slide 032 v 0 N CO Core Elements of Asset Management tdm c * Work orders are a core element of a complete asset management system Information interconnectivity between asset management and work order management is key. Slide 033 ------------------------------------------ �6441UOV 'Ive Soktios f or tvffyw v m rn 0 N 00 Work Order Interconnectivity ----------------------------------------------- R SE ► Critical missing links between assets, human resources, material inventory, fleet. GIS Asset Mngmt Finance Asset I D # LOS G/L Spatial Data SCADA Budget ERP Work Order w/o # Inventory Roll # Dates Tools Customer ID Problem/Solution Details Material Address (I On -Site Communications Vendors RFS Fleet HR RFS # Vehicles Staff Complaint Heavy Equipment Org Chart ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- ® Slide #34 v (D v 4 0 N CID Summary 0 --------------------------------------------------------------------------------------------------------------- L7 ► Sample new work order process New Work Order Process Manager Receive War Admin fstrator Request Coordinator ra Opetors/Crew r_ Slide 035 k D 0 r Sign Off of 0 Closed WO VJ Generate / Return to \1 X Create WO Reew & Follow -Up Start CloseviCn -Out WO Wark Request v Nonce to coordinate Asset Y Users with Teams Change Asset Change Needed? Process 0 Receive WO Y Other Create Review g Generate _I 0 Assign Wp to Approve Pnontize &Determine Teams Purchase Follow -Up Incation completed (n classification Req'd? Rq euisitions Wp Wark Requ est N L---� v Y Q Receive & Need Materials? VJ !/^� Assign WO to Operator/Crew 0 N O ------------ Document Time, Generate Receive WO Complete Record Work Materials & Follow -Up Assignments Work in Log Book Equipment in WO Work Request m 3 CD------------------------------------------------------------------------------------------------------------------------------------------------------- v m v 00 0 N 00 Needs Assessment O -------------------------------------------------------------------------------------------------------------- ► Needs have been established/documented and can be used as input to P3 system procurement. Rank Who (persons &entities) RFS Initiator (person name, olic !le islation/re ulation, Council Motion 3 RFS # 3 Person Opened W/O 2 Persons Work is Assigned 1 Persons Performing Work 1 Person Checking Work 1 Person Signing off on Work 1 Department and sub -department (e.g. yard) Res onsible 1 What (thing worked on) Work Order # 1 Asset Identifier(usually a number) t Asset Ownership 2 Asset/Work Category 2 Relevant Background Info (permit and plan numbers including work plan, permits, TPP, road occupancy, trench, hotwork, building) 3 Where (place activity occurs) Municipal Address 2 Roll Number 2 Nearest Intersection 2 Division/Department 1 Facility 1 lCommunity Name 1 3 When (date action occurs) Date W!O opened 1 Date Work Scheduled 1 Date Work Performed 1 Date work Inspected 1 Date W/O signed off and closed 1 Wh reason for W10 Details of Problem/issue I 1 How (what did you do and what was used to do it) Details of fix 1 Materials & Quantity Used and codes 1 Equipment Used and codes 1 Time Used and codes 1 Cha a Backs 2 Contract A reement 2 Contractors Used 2 History (what happened in the past) Past Work Records 3 Known hazards 113rawings 3 3 Communications lCommunications while on site 2 Other Details about relevant observations, hazards etc. 2 e. . hidden gas line n 0 r (D 1- Critical 2- Important C/) 3- Value Added x C_n tQ 3 W W n ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Slide 036 v 0 N OD Summary 0 0 ► A needs assessment was generated that identified the following objectives: o Alignment with the Township's I.T. Master Plan to ensure optimal process and technology solutions. Cn X Cn ► Alignment with ERP replacement to ensure the GL and accounting structure. g p 9 3 ► Alignment with Asset Management Plan to facilitate the collection of information for analysis and reporting necessary to effectively plan, coordinate and deliver services within and across operational departments for appropriate performance management. U) D (D 3 (D Slide 037 M4' Vol Township of Proud Heritage, Exciting Future Department Cl Successes v Co 0 N Co Version #63 07-01-2016 v 0 n D O v 0 0 N OD Corporate Services & IT CI Success R E R% N Iuoofv Solvfos for Eveq Nc 0 2020 Projects 1. Identification, launch/access and training for staff and Council on the use of Zoom Software with D appropriate security features necessary to protect integrity of Township information and assets. Processes o utilizing Zoom designed in collaboration with those impacted through Plan/Do/Check/Act methodology to ensure effective and efficient use of technology — Council & Committee Meetings; Staff Meetings; Resident D Cn & Business Meetings etc. X Outcome: Maintained open, transparent interactions with the public; Maintained effective work relationships 0 and processes within and across departments while operating remotely. v 2. Successful implementation of the digital Agenda Creation process developed as part of the RISE Lean Initiative. Outcome: Seamless creation and delivery of Council and Committee Meetings while working within the Q COVI D-19 work protocols. U D 0 3. Enhanced Communication both internally and externally while streamlining the department approvals process. v Outcome: Improved level of information sharing both with our residents and businesses as well as our staff. Slide 039 v OD N 0 N OD supplies. Corporate Services & IT CI Success R E R%61 Iuoofv Solvfos for EvegRc 0 0 2020 Projects 3. Implemented a series of Procedural Bylaw updates to enable the municipality to meet its legislative o responsibilities while operating within COVID-19 protocols. r Outcome: Maintained legislative compliance while ensuring transparent public access to meetings. I D Cn X 4. Streamlined and enhanced the digital surplus land process to engage and document input from staff, Cn agencies and interested property owners. W Outcome: Maintained service delivery, reducing municipal risk while operating within COVID-19 protocols v 5. Internal streamlining of records management, development/delivery of remote training & enhanced digital o processes to meet legislative requirements. Outcome: Enhanced education of staff to ensure consistent application of processes and legislation; U) reduced municipal liability; reduced footprint required for paper records; reduced expenditures on office D 0 v 6. Increased focus on Connectivity within Township. 0 Outcome: Improved relationships with Internet Service Providers and enhanced connectivity. Slide 040 v OD W 0 N OD Development Services CI SuccessR E Ru4iq NIava+ivy Solvfos for Evegw 0 0 2020 Projects 1. Collective effort by Corporate Services, IT, and Development Services staff teams to 0 implement a virtual public meeting process and provide for a consultation process throughout the Covid pandemic. This allowed for an almost seamless transition of D Development Services Committee meetings early in 2020 to a virtual format. x 3 2. The digital report review/approval process recommended through the Council Agenda Cl project has allowed Planning staff to successfully work remote during the pandemic and prepare for DSC meetings monthly. o v 3. The digital Accounts Payable (AP) process recommended through the AP Cl project W has allowed DS staff to review and approve invoicing, have vendors submit invoices digitally and receive payment electronically to ensure business continuity throughout the Covid pandemic. 3 Slide 041 OD 0 N OD Development Services CI SuccessR E Ru4iq NIava+ivy Solvfos for Evegw 0 CT 0 2020 Projects 4. Development Services implemented online permit/application submissions (building, o planning, municipal law, ELG) during pandemic to continue M Cn 5. Building, Planning, and Development Engineering use Bluebeam Revu software to x complete plans review, ELG and zoning certificate review/approval while staff continue to 3 work remotely and to maintain an approvals/issuance process for permits, zoning certificates, ELG with the on -going office closure. v 0 6. PayPal payment option has allowed online payment option for permits, zoning certificates, and development applications. Does have its limitations with the $5000 limit Cn still resulting in requirement for cheques for larger permit amounts. 0. 0 7. Implementation of an online based Covid screening for inspection scheduling, staff and visitors to ensure protection of staff, contractor, and resident health and safety. M 0 Slide 042 v CO Cn 0 N CO Environmental Services CI SuccessR E R%hj NIava+ivy Solvfos for Evegw 0 0 2020 Projects Since 2007, Environmental Services has used quality management standards (QMS) in the o delivery of drinking water services. The addition of RISE Lean Six Sigma philosophy expanded on existing principles of department operation. Cn X Cn During 2020, and in accordance with standard QMS principles the department operations, 3 procedures and data management were all reviewed, updated and improved as needed as part of the department internal audit process. v 0 Additional QMS programs were also drafted to support delivery of communal tile, urban stormpond and streetlight operations; with anticipated roll out in 2021. Cn 0 D 0 Through the use of QMS and Lean Six Sigma philosophy and the associated mindset of department staff, Environmental Services provided uninterrupted critical services with limited impact to operations and maintenance objectives in 2020. 0 Slide 043 v OD 0 N OD Finance CI Successt, --.%. E R �ea��l�� I�NaVa�iV� Soli+ions f ar �V�r�(a�e o L7 2020 • — o Project Name: • Automated upload of property tax and water bill payments into Baker Accounting System D Project Description: • To create an automated payment upload process for staff to apply customer property tax and water bill payments to the related customer's account in the Township's accounting system. Cn • The Township's bank is required to reconfigure daily payment reports to a new X electronic data interchange (EDI) file to allow for the automated import of payments to 0 update customer property tax and water account balances. v • The Township's accounting vendor is required to reconfigure the cash receipts module to be able to allow for electronic payment communication and update customer property tax and water account balances. o Project Outcome: • Project is complete and Finance revenue clerks are able to download EDI file payment v reports from the Township's banking platform and upload the EDI payment report into the Township's cash receipting module. Cn • Payments are automatically applied to the correct customer property tax or water o account v • Has increased time efficiencies and reduced manual coding errors m 3 m Slide044 v v co 4 0 N co t, Operations and Community Service 2020 CI SuccessR E ��nvays��+;o�sfor�v�rya�e Facilities Structured organization of work areas to expand storage, inventory and organization of supplies. A review of tools was also undertaken — additional tools purchased and organization and colour coding system implemented. Outcome -increased productivity and savings associated with bulk purchasing consumables. Bulk material bunkers were installed in the south pit allowing the purchase of bulk material vs. small loads required perjob i.e. river rock, topsoil, limestone, gabion and clear stone. Outcome — Savings of approximately $100 per load for topsoil and time savings of approximately 1.5 hours when limestone is required in the south end of Township. South Yard has converted 71 fixtures to LED lights. Outcome — Reduction in utility costs and greenhouse gas emission. New ammonia detection lights and refrigeration plant and evacuation procedure implemented at Oro-Medonte. Outcome - Risk management— in the event of an ammonia alarm staff/emergency service personal no longer need to enter facility or plant room. Building condition assessments completed on north and south yard. Outcome — Facility condition and future needs can be better managed optimizing lifecycle of facility assets. Preventative maintenance programs standardized across operations facilities. Outcome - Reduce cost over lifecycle through preventative maintenance. Slide 045 v OD OD O N OD P h Operations and Community Service 2020 CI Success R �6061 lubofv& Soli+ions for Ev6q ',ne o -------------- Operations o At the onset of COVID-19 the Township implemented "cohorting" splitting operations crews into sub crews at remote facilities. Outcome- The Township established a best practice ensuring the OHS of crews while avoiding any lost productivity. D Private Roads — The Township has advanced addressing the issues with private roads. Maintenance agreements now in place for O most private roads and assumption process initiated where appropriate. Outcome- risk management, customer service and $ v associated with asset management. Box culverts— commenced the review of box culverts under 3m. In 2020, 4 locations were found to have failures. Rather than Cn X replacing the culverts at a cost > $10,000 they were lined at a cost of $1,500 to $3,000 extending their life by approximately 10 years. cCn Outcome cost avoidance of approximately $30,000 and improved asset management. v Weed control — Previously weed control along guiderails was conducted by students using trimmers. In 2020, spraying was v implemented. Outcome — Quality and productivity increase. The 2020 program was completed in 4 days where previously it was not able to be completed over the summer. When students return in 2021 this will improve productivity and allow time to be spent on other v activities. 0 Sweeping — Sweeping addressed by two crews as opposed to one (historical practice). Outcome — Quality improvement completing 4 days sooner and productivity increase of 576 hours. Signs - Optimization of sign retro-reflectivity testing program. Outcome — Quality improvement and $ avoidance— By optimizing the D. review of reflectivity additional were able to be addressed within the same budget allocation. 0 Recycling of asphalt waste — 2019 capital projects generated 7000 tonnes of asphalt waste which was delivered to the south yard. A v mill was brought in to process the material at a cost of $4.24 tonne. Market rate for recycled asphalt is approx. $10-12 tonne plus $6-8 tonne for delivery. By milling the grindings, a stockpile of materials has been created. Outcome cost avoidance of approximately m B $70,000. m 1 Slide 046 v v M co 0 N co Operations and Community Service 2020 CI Success Drainage R t, E �zr�c�l�� I�NaVa�iV� Sale+ia�s for �Verya',ne a)2020 — shift from primary use of contracted services (grade all) to rental of 2 excavators and completing with internal labour. Outcome - reduced cost from $12.15 per meter to $2.92 per meter and addressed 17.76 km of ditching in contrast to 4 km in prior years. b) Problematic catch basins and storm grates were replaced to OPSS standards and flow through grates. Outcome - elimination of "call ins" that would be required consistently in storm situations. Winter control — Review and re-routing of snow removal routes. Outcome — Improve timing of route completion (productivity) and reduced overtime. Productivity gains have allowed for incremental service improvements such as conducting snow lifts in cul-de-sacs and areas where snow storage is problematic. Community Service and COVID response — A number of changes and controls have been implemented quickly throughout the pandemic to ensure the public safety and the provision of important services. Outcome — Ability to respond to quickly to issues (ex. Non-resident park use, arena opening protocols) and ensure controls were implemented to provide these important services to the Community. Positive feedback from the community on actions and services. Technology Implemented new colour printers and scanners at the roads yards and arena. Outcome — Increased productivity and quality improvement. Use of adobe scan to share and move documents Outcome — Improved access to information and productivity. Use of max facility to issue resident parking passes. Outcome — Improved customer service — allowed residents to instantaneously obtain parking permit without having to come into the Township office. Use of zoom and video messaging allowing field and technical coordination — Outcome — Quality improvement Slide 047 U) m D 0 v v m 3 m v v 0 0 N co Rt,E Operations and Community Service 2020 CI Success h) �zr�c�l�� I�NaVa�iV� Sale+ions for �V�rya�e o --------------- Fleet 0 Full calibration of fleet material controllers and strategic focus on material management (winter sand application) Outcome - 2019 positive variance of $71k. 2020 y/e favourable variance of $110k. 2019-2021 budget reduction of 41k. Total budget savings 2019- n 2021 (to date) $222k. 0 Fleet fluids were changed to bulk supplier. Outcome - inventory of consumables and savings associated with economy of scale. r- (D Strategic Human Resources Management Strategic focus on staff development, communication, collaboration, empowerment, accountability and continuous improvement. X Outcome - Higher engagement, ability to address change and ultimately improvements to customer service. Cn Department re -alignment to ensure best use of human resources and position the Township to better address current and future 3 v service needs. Outcome — quality and service enhancements. ,n Slide 048 07 (D D O (D 3 (D v O N OD Oro-Medonte CI Journey Next Steps: - Shift from large intensive projects to smaller process assessments — Kaizens & R E ?u4iq NIava+ivy Solvfos for Evegw 0 D 0 I� 0 r Waste Walks Cn X - Implementation of projects/processes identified through Service Level Review and Cn Development Services Process Review — Program and Project Management focus — providing W structure and systematic integration v 0 - Continued focus by departments to streamline service delivery — reporting as part of future Al budget processes Slide 049 D Q U) D (D 3 (D m N O_ N 00 May 12, 2021 Update on COVID=19 Actions R.L. Dunn, C.E.T., M.A., CAO ICE, cu 0 T�ow�nshi�p of0 Proud Heritage, Exciting Future O OE 0 0 3 cn COVID-19 General Information Update • The Province of Ontario and Oro-Medonte continues to be under a Provincial wide Emergency and Stay -at -Home Order ➢The Orders came into effect April 8, 2021 • To ensure the health and safety of the Oro-Medonte community, in- K person customer service by appointment is suspended for the duration of the Stay -at -Home Order ➢Township staff continue to be available to provide customer o CD service by phone or e-mail ➢Please refer to the Township website for updates on seasonalCL services o o OG Town hip of f,Qt��ite Pranrd Herilgge, E—itmg Frrtarre 0 QD D 0 3 cn COVID-19 General Information Update I • A COVID-19 action item update will be provided to Oro-Medonte Council at the May 26, 2021 meeting, pending the Province of 0 Ontario and Simcoe Muskoka District Health Unit's response to COVID-19 transmission rates D 0 c 0L C° o 0 N T�ow�rahip�of�� O 00 l -'7'W Proud Heritage, Exciting Future OE n O 3 cn COVID-19 General Information Update • The Province's COVID-19 Vaccination Program continues to operate • The Simcoe Muskoka District Health Unit is proceeding with their p g targeted Vaccine Outreach Program 0 • Students in Ontario returned to on-line learning on Monday, April 19, D 2021 ° ➢On-line learning continues at this time C Q , Cn 0 0 N T�ow�rahip�of�� ° 00 l -'7'W Proud Heritage, Exciting Fntare D 0 3 cn City of Orillia Waterfront Parking and Boat Launch Program - Summer 2021 • At the May 10, 2021 City of Orillia Council meeting, Orillia City Council endorsed a re -designed Waterfront Parking and Boat Launch , Permit Program for the 2021 summer season 0 • The program applies to Orillia waterfront parking and boat launch access Fridays', Saturdays', Sundays' and holidays' commencing June 4, 2021 D 0 c • The program will allow for Oro-Medonte residents to obtain a City of 0 CO Orillia waterfront parking and boat launch permit 0 INS NTown hip of 0 00 Proud Herilgge, 6_.-citmg Furare G QD D 0 3 cn City of Orillia Waterfront Parking and Boat Launch Program - Summer 2021 • A corporate report will be presented to Oro-Medonte Council on May o 26, 2021 outlining program details, inclusive of fees and administration D • Pending Oro-Medonte Council direction, staff will implement the program in conjunction with the City of Orillia Q 0 0 N T�ow�rahip�of�� O 00 l -'7'W Proud Heritage, Exciting Future QD OE n O 3 cn 14.a) Announcements of Interest to the Public: Township of Oro-Medonte, ... Tou�nsF�ip of/fl Prnrid Heritage, Exciting Future Permit Parking Please Note: Due to COVID-19 the information on this page is subject to change. Please make sure to check the COVID-19 webpage for the most up-to-date information. Please Note: Full seasonal parking permits will be issued to Oro-Medonte residents only at this time. Parking permits are required May 1st to October 31 st annually. Township residents may acquire up to two (2) parking permits free of charge (as per By-law 2021- 005.) Previous Parking Permit Holders - Township residents/property owners who received a parking permit in 2020, will be automatically mailed two (2) 2021 parking permits to the address on file by the end of April, 2021. New Requests for Parking Permits - For those residents who did not acquire a parking permit last year but would like one this year, during the week of April 26, 2021, information will be shared via social media regarding how to obtain your permits. Parking enforcement begins May 1, 2021. Parking is authorized in specific areas of the Township by Permit only. Parking permits must be displayed whenever the vehicle is parked in any of the below -noted areas. This is applicable seven (7) days a week, for the period commencing May 1 st to October 31 st annually. Locations requiring permits: Bayview Memorial Park (687 Lakeshore Rd. E.) Line 9 Boat Launch (bottom of Line 9 at Lake Simcoe) Carthew Bay Boat Launch (bottom of Line 14 at Lake Simcoe) Shanty Bay Boat Launch (bottom of Line 2 S. at Lake Simcoe) Shanty Bay Wharf (25 Bay St.) Other municipal roadways, as outlined in Parking and Traffic By-law 2021-005. Non -Resident Parking Please Note: Non-resident parking is not available at this time. Any vehicle parked in identified areas or specified highways without displaying a valid permit between May 1 st to October 31 st, will be ticketed and subject to a fine. Page 98 of 128 14.b) Minutes of Barrie Public Library Board meeting held on Thursday, F... 4 Barrie Public LIBRARY BOARD MINUTES BOARD MEETING: #21-02 DATE: THURSDAY, FEBRUARY 25, 2021, 7:OOPM LOCATION: VIRTUAL MEETING VIA ZOOM A. Mitchell (Chair), M. Sauro (Vice -Chair), S. Morales (Councillor), R. Munro, M. • Rao, A. Wiggins, T. Clarke, J. Martin, K. Aylwin (Councillor) • L. Jessop, K. Barratt, C. Vanderkruys, A. Schroeder, J. Little • - K. Bouffard 1. Call to Order and Welcome Guests: D. Connolly and P. Tedford, Georgian College Students enrolled in the Bachelor of Business Administration program. The meeting was called to order at 7:03pm. 2. Confirmation of Agenda The agenda was confirmed. 3. Conflicts of Interest No conflicts were declared. 4. Delegations There were no delegations. 5. Board Development — Strategic Plan Refresher The CEO provided a refresher of the 2020-2024 Strategic Plan and the Board discussed key priorities. Consent Agenda 6. Board Meeting Minutes 7. CEO's Report 8. Financial Progress Report 9. HR Update Report 10. Holly Community Branch Update Page 99 of 128 14.b) Minutes of Barrie Public Library Board meeting held on Thursday, F... 4 Barrie Public LIBRARY BOARD MINUTES 11. Deferred Items a. City/Library Service and Financial Efficiencies b. Monthly Expenditures for the Personnel & Finance Committee c. Financial Migration Agenda 12.Items held from the Consent Agenda Motion #21-08 AYLWIN - WIGGINS THAT the Barrie Public Library Board adopts the consent agenda for Board meeting #21-02 dated Thursday, February 25, 2021 as amended. CARRIED 13.Amended 2021 Budget Motion #21-09 RAO - MARTIN THAT the Barrie Public Library Board approve the revised 2021 budget as per the amendments from City Council. CARRIED 14. Report of the Chair — Verbal Report There is a page on the Hub to summarize and share ideas from the OLA Superconference. The sessions will be available for the next six months. There are end ticket questions posted on the Hub for Board members to answer at the end of each meeting. This will help to make future meetings more efficient. To improve meeting decorum, Board members are encouraged to raise their virtual hand when requesting to speak and to avoid using the chat as it can be difficult to read during discussion. The Chair reminded Board members that they are all invited to each committee meeting. This is the best time to dig into items for discussion. The Chair encouraged everyone to attend meetings and participate in discussion there. 15. Economic Impact Study K. Barratt provided highlights of the report. The report will be posted on the Library's website and can be used during budget discussions. 16.Annual Statistics Report K. Barratt provided highlights of the report. This is our first annual statistics report. This report replaces the monthly stats and is in addition to the new quarterly reports. 17. Public PC and Print Management Hardware Motion #21-10 MUNRO - SAURO Page 100 of 128 14.b) Minutes of Barrie Public Library Board meeting held on Thursday, F... 4 Barrie Public LIBRARY BOARD MINUTES THAT the Barrie Public Library Board approve the transfer of up to $24,000 from the Technology Reserve to update the systems that support Public PC Reservation and Print Management. CARRIED 18. Board Committees 18.1 Community & Governance Committee 18.1.1 Policy Revisions Motion #21-11 SAURO - MUNRO THAT the Barrie Public Library Board approve the new Human Resources - Staff and Volunteer Accessibility Policy, revisions to the Accessibility in the Library Policy (previously Accessibility Policy) as amended and Policy Development Policy and repeal the Human Resources - Employee Accommodation Policy as recommended by the Community & Governance Committee. CARRIED 18.1.2 Potential H-Block Redevelopment Councillor S. Morales brought to the Board's attention that the H-Block parking lot may be added to the City's surplus list. This proposal does not include the lot the Library building is on. This item will be added to the Board's deferred items list to keep it top of mind. 18.2 Personnel & Finance Committee 18.2.1 Policy Revision The committee will need to meet in March to discuss the Procurement Policy. Motion #21-12 AYLWIN -WIGGINS THAT the Barrie Public Library Board approve revisions to the Corporate Credit Card Policy — Appendix A as recommended by the Personnel & Finance Committee. 19. Closed Meeting THAT the Barrie Public Library Board direct the CEO to prepare a draft Financial Control Policy as recommended by the Personnel & Finance Committee. CARRIED The Terms of Reference for each Committee have been removed from the Bylaws. Committee Chairs should meet to review and revise them. Page 101 of 128 14.b) Minutes of Barrie Public Library Board meeting held on Thursday, F... 4 Barrie Public LIBRARY BOARD MINUTES Public Libraries Act — Section 16.1(4) (d) labour relations or employee negotiations and (b) personal matters about an identifiable individual. Motion #21-13 WIGGINS - RAO THAT the Barrie Public Library Board conduct a Closed meeting as the subject matter being considered concerns labour relations or employee negotiations and personal matters about an identifiable individual (Public Libraries Act Section 16.1(4)(b)(d)). CARRIED This portion of the meeting was a closed session. 19.1 Closed Meeting Board Meeting Minutes 19.2 Job Description Review Rise and report Motion #21-14 AYLWIN - MARTIN THAT the Barrie Public Library Board adopt the minutes of closed meeting #21-01 dated Thursday, January 28, 2021 as amended. CARRIED Motion #21-15 SAURO - AYLWIN THAT the Barrie Public Library Board accept the Job Description Project report for information and request that the CEO and Manager of Human Resources provide a more detailed report by May of 2021 on the potential implications of completing the joint job evaluation process in 2021 including the risks and the benefits to the Barrie Public Library. CARRIED 20. Date of Next Board Meeting Thursday, April 22, 2021 7:00pm, Virtual Meeting 21.Adjournment The meeting was adjourned at 9:58pm Page 102 of 128 14.c) Minutes of Nottawasaga Valley Conservation Authority meeting held ... Nottawasaga Valley Conservation Authority 03-21-BOD MINUTES March 26, 2021 9:00 a.m. - 12:00 p.m. Virtual Meeting Via WebEx Present: Councillor Keith White Councillor Gail Little, Vice -Chair Councillor Mariane Mcleod, Chair Councillor Margaret Mercer Deputy Mayor Bob Meadows Councillor George Watson Councillor Thom Paterson Councillor Andrea Matrosovs Councillor Ralph Manketlow Councillor Dane Nielsen Councillor Donna ]ebb Councillor Shirley Boxem Councillor Rob Nicol Councillor Cathy Keane Councillor Walter Benotto Mayor Don Allen Councillor Gary Harvey Councillor Raj Sandhu Essa (Township) Amaranth (Township) Collingwood (Town) Melancthon (Township) Adjala-Tosorontio (Township) Wasaga Beach (Town) Clearview (Township) Blue Mountains (Town) Mono (Town) Grey Highlands (Municipality) New Tecumseth (Town) Mulmur (Township) Innisfil (Town) Oro-Medonte (Township) Shelburne (Town) Springwater (Township) Barrie (City) Bradford West Gwillimbury (Town) Staff: Doug Hevenor, Chief Administrative Officer; Chris Hibberd, Director Watershed Management Services; Byron Wesson, Director Conservation Services; Sheryl Flannagan, Director Corporate Services; Lee Bull, Manager Planning Services; Mark Hartley, Senior Engineer; Maria Leung, Communications Coordinator; Peter Alm, Water Resource Engineer; Mike Francis, Planning Ecologist; Haleigh Ferguson, Executive Administrator/Recorder 1. CALL TO ORDER Chair McLeod called the meeting to order at 9:10 a.m. 2. LAND ACKNOWLEDGEMENT The Nottawasaga Valley Conservation Authority Board acknowledges that we are situated on the traditional land of the Anishnaabeg people. The Anishnaabeg include the Ojibwe, Odawa, and Pottawatomi nations, Page 103 of 128 14.c) Minutes of Nottawasaga Valley Conservation Authority meeting held ... collectively known as the Three Fires Confederacy. We are dedicated to honouring Indigenous history and culture and committed to moving forward in the spirit of reconciliation and respect with all First Nation, Metis and Inuit people. 3. DECLARATION OF PECUNIARY AND CONFLICT OF INTEREST None declared. 4. MOTION TO ADOPT AGENDA RES: 19-21 Moved by: Cllr. Keith White Seconded by: Cllr. Margaret Mercer RESOLVED THAT: the agenda for the Board of Directors Meeting #03-21- BOD dated March 26, 2021 be approved. Carried; S. ANNOUNCEMENTS There were no announcements for this meeting. 6. PRESENTATIONS a. Mark Hartley, Senior Engineer will conduct a presentation on NVCA's Engineering Program. RES: 20-21 Moved by: Deputy Mayor Bob Meadows Seconded by: Cllr. George Watson RESOLVED THAT: the Board of Director's receive the presentation on NVCA's Engineering Program presented by Mark Hartley, Senior Engineer for information. Carried; 7. DEPUTATIONS There were no deputations for this meeting. S. DELEGATIONS There were no delegations for this meeting. 9. HEARINGS There were no hearings for this meeting. 10. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Board Members are requested to identify items from the Consent List that they wish to have considered for separate discussion. Page 104 of 128 14.c) Minutes of Nottawasaga Valley Conservation Authority meeting held ... 11. ADOPTION OF CONSENT LIST AND IDENTIFICATION OF ITEMS REQUIRING SEPARATE DISCUSSION RES: 21-20 Moved by: Cllr. Thom Paterson Seconded by: Cllr. Andrea Matrosovs RESOLVED THAT: agenda item number C-1, was identified as requiring separate discussion, be referred for discussion under Agenda Item #10; and FURTHER THAT: all Consent List Agenda Items not referred for separate discussion be adopted as submitted to the board and staff be authorized to take all necessary action required to give effect to same; and FURTHER THAT: any items in the consent list not referred for separate discussion, and for which conflict has been declared, are deemed not to have been voted on or discussed by the individual making the declaration. Carried; 12. CONSENT LIST a. Adoption of Minutes i. Approved by Consent. RESOLVED THAT: the minutes of the Board of Directors Meeting #02-21- BOD dated February 26, 2021 be approved. Carried; b. Correspondence There was no correspondence for this meeting. C. Staff Reports i. Staff Report No. 07-03-21-BOD from Manager, Planning Services regarding Growing the Greenbelt. RES: 22-20 Moved by: Cllr. Donna ]ebb Seconded by: Cllr. Shirley Boxem RESOLVED THAT: The Board of Directors receive Staff Report No. 07-03- 21-BOD regarding Growing the Greenbelt. Carried; ii. Staff Report No. 08-03-21-BOD from Director Corporate Services regarding the Administrative Bylaws Update. Approved by Consent. RESOLVED THAT: the Board of Directors approve Staff Report No. 08-03- 21-BOD regarding the Administrative Bylaws Update. Carried; Page 105 of 128 14.c) Minutes of Nottawasaga Valley Conservation Authority meeting held ... iii. Staff Report No. 09-03-21-BOD from Communications Coordinator regarding Communications Report February 13, 2021 - March 12, 2021. Approved by Consent. RESOLVED THAT: Staff Report No. 09-03-21-BOD regarding NVCA Communications - February 13, 2021 - March 12, 2021, be received. Carried; 13. OTHER BUSINESS a. Verbal update from Doug Hevenor, CAO regarding NVCA COVID-19 protocols. b. Verbal update from Sheryl Flannagan, Director Corporate Services regarding NVCA staffing updates. 14. ADJOURN RES: 23-20 Moved by: Cllr. Donna ]ebb Seconded by: Cllr. Gary Harvey RESOLVED THAT: this meeting adjourn at 10:41 a.m. to meet again on April 23, 2021 or at the call of the Chair. Carried; Page 106 of 128 14.c) Minutes of Nottawasaga Valley Conservation Authority meeting held ... C P�pSAC,,q Dqt t z e 77ON'"' NVCA April 2021 Board Meeting Highlights Next Meeting: May 28, 2021, held virtually For the full meeting agenda including documents and reports, visit nvca.on.ca/about/boardofdirectors 2020 Financial Statement NVCA receives clean audit for 2020. Board members received the 2020 NVCA audited financial statements as presented by KPMG LLP Chartered Accountants. The financial statements is available on NVCA's website. Presentation on Forestry The Manager, Forestry provided an overview of NVCA's Forestry Program. Every year since 1964, NVCA's Forestry Program has been planting trees. It is the only agency left in the watershed that is providing this service. This program fits into the NVCA mandate in many ways, including reduce flooding, improve water quality. History of tree planting in the County of Simcoe As communities settled in the County of Simcoe between 1831 and 1841, forests were cut down for farming and to create turpentine. The area quickly became a desert, and many farmers abandoned their farms. In the 1920s, the Province of Ontario tree planting efforts in Southern Ontario, including County of Simcoe. These efforts were transferred to the county in 1988. The province's tree planting program was based on science and very innovative. In the County of Simcoe, there were provincially owned tree nursery in Midhurst, and a tree seed plant in Angus. Funding and partnerships In 2020, $71,053 of NVCA's levy was used in the Forestry Program. Our partners, including Forests Ontario, Simcoe County, Federal Government, Town of New Tecumseth and landowners contributed $270,000. Our biggest contributor is Forests Ontario. In the past 5 years, they have contributed $1 million to NVCA's Forestry Program. 2021 Planting Season This year's planting season will start on April 26, 2021 with 94,000 trees to be planted in 9 municipalities in the Nottawasaga Valley Watershed. NVCA's comprehensive tree planting program includes tree planting services, and survival surveys in years 1, 2 and 5. After year 7, the trees will most likely be able to survive on their own. Arbor Day Before the COVID-19 pandemic, NVCA hosted a tree sale for property owners who did not need to plant acres of trees. This year's sale is cancelled due to the pandemic. Challenges The trees in our watershed face several challenges including lack of precipitation compared to other geographical areas, deer predation, species selection due to climate change, emerald ash borer, gypsy moths and other invasive species. Here is some information regarding the control of emerald ash borer and gypsy moths. 8195 8th Line, Utopia, ON, LOM 1TO . 705-424-1479 www.nvca.on.ca admin@nvca.on.ca Page 107 of 128 14.c) Minutes of Nottawasaga Valley Conservation Authority meeting held ... Infrastructure Repair for NVCA Tree Cooler The NVCA Board of Directors has approved that staff use a maximum of $5,000 from the NVCA Operational Reserve to secure the services of RCH HVAC & Automation for the supply and installation of a new refrigeration unit be approved as presented. Hazard Tree Removals at New Lowell Conservation Area The NVCA Board of Directors has approved the use the New Lowell Conservation Area reserve for hazard tree removals be supported, and further that, Falls Tree Service be contracted for the project at a cost not to exceed $35,000. Swaley Drain - Springwater Township The NVCA Board of Directors approved the use of use no more than $6,000 from the NVCA Land Management Acquisition reserve to secure the services of Sid Vander Veen from R.J. Burnside & Associates Ltd to identify NVCA's options/obligations as a landowner, including how a decision under the Conservation Authorities Act may impact the outcome of the Drainage Act review process (for example, allocation of costs). Achieving Net Gains through Ecological Offsetting NVCA staff has developed an updated watershed -specific policy and guideline which sets clear direction to when and how offsetting should be implemented. Population growth and resulting urbanization presents a challenge for the protection and enhancement of wetlands throughout Southern Ontario watersheds. In addressing this challenge, one concept that is gaining momentum is the establishment of policies which outline an approach to compensation' or offsetting' for the loss of natural assets, which may include wetlands. Like many other Conservation Authorities (CAs), NVCA has historically accepted informal offsetting as a mitigation measure for wetland loss on an ad - hoc basis. In recent years, other CAs within fast-growing watersheds, such as the Lake Simcoe Region Conservation Authority and the Toronto and Region Conservation Authority, have standardized this process through instituting formal ecological offsetting policies. The intention of this guideline is to ensure that, moving forward, natural heritage offsetting is conducted using clear standardized criteria and metrics. This concept assigns a responsibility to compensate, where appropriate, for the value and function of lost natural features, thereby ensuring important functions are maintained and enhanced on the landscape. This draft document will be circulated to municipalities, stakeholders and board members for comment. Source Protection Committee Chair's Update Proposed changes to the Director's Technical Rules have resulted in the Committee starting the process of reviewing policies in the Source Protection Plan which includes addressing dense non -aqueous phase liquids and road salt respectively. Chair Lynn Dollin also outlined the challenges that Risk Management Officials were facing due to the on -going COVID-19 pandemic. Source Protection Region Update The Ministry of Environment, Conservation and Parks (MECP) proposed Director Technical Rules to address feedback from Source Protection Committees, Risk Management Officials, and Source Protection Authorities. The changes include proposals include changing circumstances for salt application, salt storage, commercial fertilizer storage, stormwater management. New or replacement municipal wells and intakes are required to have the source water protection work completed and approved before the MECP issues the drinking water license. Several municipal systems in the NVSPA are presently underway in this process, completed under Section 34 of the Clean Water Act. These municipalities include Stayner, Shelburne, Caledon, and Alliston. 8195 8th Line, Utopia, ON, LOM 1TO . 705-424-1479 www.nvca.on.ca admin@nvca.on.ca Page 108 of 128 14.c) Minutes of Nottawasaga Valley Conservation Authority meeting held ... Appointment of Municipal Member to the Source Protection Committee Chris Gerrits (Deputy Mayor of Amaranth) was appointed as the municipal representative in the Nottawasaga Valley Source Protection Area to in replacement of Deborah Korolonek, who recently retired from the County of Simcoe. Annual Source Water Protection Progress Report to the Ministry Section 46 of the Clean Water Act (Section 46) requires that the lead Source Protection Authority (SPA) report to the Director of Source Protection (MECP) on the implementation of all policies each year. A primary objective of monitoring and reporting is to assess if threats to municipal drinking water sources are being reduced through the implementation of the Plan's policies. This information will help support any future amendments to the Plan and provide accountability and transparency to stakeholders. The following key findings include: All municipalities have submitted their annual reports to Source Protection Authority staff. Most policies (98%) that address significant drinking water threats in the Plan have been or are in the process of being implemented in accordance with the timelines set out in the Plan or otherwise amended. It is estimated that 89% (3157 of 3514) of existing significant drinking water threats have been mitigated through policy implementation. Two hundred and fifty-one (251) RMPs have been established and an estimated 119 RMPs remain to be negotiated across the Source Protection Region. Historic rates of RMP establishment suggest the July 2022 deadline is unlikely to be met. In addition, the rate of RMP negotiation in the remaining 14 months leading up to the deadline has been and will continue to be impacted by the COVID-19 pandemic. Nine hundred and twenty-seven (927) of estimated 2110 round -two on -site sewage (septic) system inspections have been completed with approximately 9 months remaining until the 2022 deadline. The deadline to complete Risk Management plans was extended to July 2022, however, this represents a significant workload that they may not have the resources to complete. SPA staff will bring progress reports on RMP completion to each future meeting of the SPC and may request a review of the deadline once more to account for the disruption caused by COVID. 8195 8th Line, Utopia, ON, LOM 1TO o 705-424-1479 www.nvca.on.ca admin@nvca.on.ca Page 109 of 128 14.d) Minutes of Lake Simcoe Region Conservation Authority Regular and S... Board of Directors' Meeting Board of Directors' Meeting No. BOD-04-21 Friday, March 26, 2021 Held virtually via Zoom Meeting Minutes LSRCA Board Members Present Regional Chairman W. Emmerson (Chair), Councillor K. Aylwin, Mayor D. Barton, Mayor B. Drew, Councillor A. Eek, Councillor W. Gaertner, Councillor R. Greenlaw, Mayor V. Hackson, Councillor S. Harrison -McIntyre, Councillor C. Pettingill, Mayor M. Quirk, Councillor C. Riepma, Regional Councillor T. Vegh, Councillor A. Waters, Councillor E. Yeo LSRCA Board Members Absent Councillor P. Ferragine (Vice Chair), Councillor K. Ferdinands and the Township of Ramara LSRCA Staff Present R. Baldwin, T. Barnett, M. Bessey, A. Brown, K. Cheney, K. Christensen, M. Critch, C. Currie, J. Doyley, C. Hawson, B. Kemp, K. Kennedy, N. Knight, B. Longstaff, G. MacMillan, M. Maertens, S. McKinnon, K. Nesbitt, M. Rosato, K. Toffan, S. Troan, K. Yemm, K. Zeppieri Guests in Attendance A. Dedora I. Land Acknowledgement II, Declarations of Pecuniary Interest or Conflict of Interest Mayor Quirk declared a conflict of interest on Item Xllc), an update being provided on a legal matter in Closed Session, due to a resolution passed by her municipality to take legal action against the Authority in this matter. III, Approval of Agenda Moved by: C. Riepma Seconded by: S. Harrison -McIntyre BOD-048-21 Resolved That the content of the Agenda for the March 26, 2021 meeting of the Board of Directors be approved as presented. Carried Page 110 of 128 14.d) Minutes of Lake Simcoe Regign q onf�gv pq,e`egtho �iAyBF 9g9I9f and S... Friday, February 26, 2021 Meeting Minutes Page 2 IV.Adoption of Minutes a) Board of Directors Moved by: B. Drew Seconded by: V. Hackson BOD-049-21 Resolved That the minutes of the Board of Directors' Meeting, No. BOD- 02-21, held on Friday, February 26, 2021 be approved as circulated. Carried V. Announcements a) Chair Emmerson welcomed new Board member, Councillor Cria Pettingill, who has been appointed by the Regional Municipality of Durham to represent the Township of Brock. Board members introduced themselves and welcomed Councillor Pettingill to the Board. b) Director, Corporate Communications & Engagement, Kristen Yemm, provided an update on the Annual Conservation Awards, noting that similar to 2020, it is believed there will not be a physical event in 2021 due to the pandemic. Staff are working on developing a virtual awards celebration, and more details will be provided as they become available. c) Chief Administrative Office, Rob Baldwin, referenced the wave uprush event from a few years back that caused a lot of damage on the east side of the lake and was pleased to advise that a new webpage, the Lake Simcoe Shoreline Status has been added to the Authority's website, where a variety of information can be found on current weather - related conditions. VI. Presentations a) 4th Quarter Financial Report and 2021 Proposed Capital and Operating Budget General Manager, Corporate Financial Services/CFO, Mark Critch, provided an overview of the Authority's 4th Quarter financial results and the 2021 Proposed Capital and Operating Budget, noting much more information can be found in the two staff reports that accompany this presentation. Highlights and results of 2020 included an operational deficit of $203K, which was much lower than anticipated at the end of the third quarter; an additional reserve draw of $134K for work at Scanlon Creek Operations Centre; some surplus from the offsetting operational programming that enabled the return of $212K to reserves; some capital budget variances, the majority of which were due to timing issues; and a decrease in return on investments due to lower interest rates. A procurement summary shows $1.2M for 87 purchase orders; and an offsetting summary shows $155K spent on offsetting projects in 2020, and a deferred balance anticipated Page 111 of 128 14.d) Minutes of Lake Simcoe Regign q onf�gv pq,e`egtho �iAyBF 9g9I9f and S... Friday, February 26, 2021 Meeting Minutes Page 3 to be spent on offsetting projects in 2021 and beyond. He reviewed the status of major project work in 2020 and provided an update on reserves. Moving on to 2021, GM Critch noted the audited financial statements will be coming to the Board in April, annual operating priorities for 2021 have been developed, and the 2021 Budget is ready to be approved by the Board of Directors. The 2021 Budget is within the guidelines approved by the Board in July 2020 and is in line with targets set by the funding municipalities. Budget presentations were provided to partner municipalities who requested a presentation, and our Budget -at -a -Glance document was provided to all partners. He noted that at this time, approval of the 2021 Budget has been received from eight of the nine funders, and approval from the ninth funder remains outstanding. To view this presentation, please click this link: 2020 Results and 2021 Budget Presentation Moved by: A. Waters Seconded by: E. Yeo BOD-050-21 Resolved That the presentation by General Manager, Corporate and Financial Services / Chief Financial Officer, Mark Critch, regarding the Authority's 4th Quarter Financial Report and the 2021 Proposed Capital and Operating Budget be received for information. Carried Staff Report No. 13-21-BOD regarding the Authority's 4th Quarter Unaudited Financial Report was included in the agenda. Moved by: A. Waters Seconded by: E. Yeo BOD-051-21 Resolved That Staff Report No. 13-21-BOD regarding the Authority's Fourth Quarter Unaudited Financial Report for the period ending December 31, 2020 be received for information. Carried Staff Report No. 14-21-BOD regarding the Authority's 2021 Proposed Capital and Operating Budget was included in the agenda. Moved by: V. Hackson Seconded by: B. Drew BOD-052-21 Resolved That Staff Report No. 14-21-BOD regarding the Authority's 2021 Proposed Capital and Operating Budget be received; and Further that the 2021 Proposed Capital and Operating Budget and all projects therein be adopted; and Page 112 of 128 14.d) Minutes of Lake Simcoe Regign q onf�gv p�Me`egtho �iAyBF 9g919f and S... Friday, February 26, 2021 Meeting Minutes Page 4 Further that staff be authorized to enter into agreements and/or execute documents with private sector organizations, non -governmental organizations or governments and their agencies for the undertaking of projects for the benefit of The Authority and funded by the sponsoring organization or agency, including projects that have not been provided for in the approved budget; and Further that as required by Ontario Regulation 139/96 (formerly O.S. 231/97), this recommendation and the accompanying budget documents, including the schedule of matching and non -matching levies, be approved by weighted vote. Carried Representative Partner Municipality YEA NAY CVA Councillor Keenan Aylwin City of Barrie X 8.38% Mayor Dave Barton Durham Region (Uxbridge) X 1.91% Mayor Bobbie Drew Durham Region (Scugog) X 1.91% Councillor Avia Eek York Region (King) X 9.31% Regional Chairman Wayne Emmerson York Region (at Large) X 9.31% Councillor Ken Ferdinands York Region (Whitchurch-Stouffville) Absent 9.31% Councillor Peter Ferragine Town of Bradford West Gwillimbury Absent 5.16% Councillor Wendy Gaertner York Region (Aurora) X 9.31% Councillor Randy Greenlaw Township of Oro-Medonte X 0.99% Mayor Virginia Hackson York Region (East Gwillimbury) X 9.31% Councillor Shira Harrison -McIntyre Town of New Tecumseth X 0.48% Councillor Cria Pettingill Durham Region (Brock) X 1.91% Mayor Margaret Quirk York Region (Georgina) X 9.31% Councillor Clare Riepma City of Barrie X 8.38% Regional Councillor Tom Vegh York Region (Newmarket) X 9.31% Councillor Alex Waters Town of Innisfil X 4.46% Councillor Emmett Yeo City of Kawartha Lakes X 0.36% No representative appointed Township of Ramara Absent 0.90% Tota 1 100.00 VII. Hearings There were no hearings at this meeting. VIII. Deputations There were no deputations at this meeting. IX, Determination of Items Requiring Separate Discussion No items were identified as items requiring separate discussion. Page 113 of 128 14.d) Minutes of Lake Simcoe Regign q onf�gv pgIe`egtho �iAyBF 9g9l9f and S... Friday, February 26, 2021 Meeting Minutes Page 5 X. Adoption of Items not Requiring Separate Discussion All items were identified under items not requiring separate discussion. Moved by: T. Vegh Seconded by: S. Harrison -McIntyre BOD-053-21 Resolved That the following recommendations respecting the matters listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the Board, and staff be authorized to take all necessary action required to give effect to same. Carried 1. Correspondence BOD-054-21 Resolved That correspondence listed in the agenda as Items 1a) be received for information. Carried 2. BDO Canada LLP — Audit Planning Report for the 2020 Annual Audit BOD-055-21 Resolved That Staff Report No. 15-21-BOD regarding the 2021 Audit Plan from BDO Canada LLP be received for information. Carried 3. Housekeeping Update to Planning and Development Fees Policy BOD-056-21 Resolved That Staff Report No. 16-21-BOD regarding the Planning and Development Fees Policy be received; and Further that the Planning and Development Fees Policy (Housekeeping Update) contained herein be approved for implementation effective April 1, 2021. Carried 4. Smoke -Free Conservation Area Policy BOD-057-21 Resolved That Staff Report 17-21-BOD regarding a smoke -free policy within Authority properties and conservation areas be received; and Further that staff be directed to implement a pilot project at Sheppard's Bush Conservation Area; and Further that staff be directed to pursue the possibility of implementing a smoke -free policy across all Authority properties. Carried XI. Consideration of Items Requiring Separate Discussion No items were identified under items requiring separate discussion. XII. Closed Session The Board moved to Closed Session to deal with confidential land and legal matters. Page 114 of 128 14.d) Minutes of Lake Simcoe Regign q onf�gv p�Me`egtho �iAyBF ggq1qf and S... Friday, February 26, 2021 Meeting Minutes Page 6 Moved by: A. Eek Seconded by: W. Gaertner BOD-058-21 Resolved That the Board move to Closed Session to deal with confidential land and legal matters; and Further that the Chief Administrative Officer, members of the Executive Management Team, the Land Securement Officer, and the Coordinator BOD/CAO remain in the meeting for the discussion on Item a); and Further that the Chief Administrative Officer, members of the Executive Management Team, and the Coordinator BOD/CAO remain in the meeting for the discussion on Items b) and c). Carried The Board rose from Closed Session to report findings. Moved by: A. Waters Seconded by: A. Eek BOD-059-21 Resolved That the Board rise from Closed Session and report findings. Carried a) Confidential Land Matter Moved by: C. Pettingill Seconded by: D. Barton BOD-060-21 Resolved That Confidential Staff Report No. 18-21-BOD regarding a confidential land matter be received; and Further That the recommendations within the report be approved. Carried b) Confidential Legal Matter Moved by: S. Harrison -McIntyre Seconded by: K. Aylwin BOD-061-21 Resolved That the update on a confidential legal matter be received for information. Carried c) Confidential Legal Matter Moved by: S. Harrison -McIntyre Seconded by: K. Aylwin Page 115 of 128 14.d) Minutes of Lake Simcoe Regign q onf�gv pq'e`egtho �iAyBF ggqIqf and S... Friday, February 26, 2021 Meeting Minutes Page 7 BOD-062-21 Resolved That the update on a confidential legal matter be received for information. Carried XIII. Other Business No other business was discussed. XIV. Adjournment Moved by: E. Yeo Seconded by: D. Barton BOD-063-21 Resolved That the meeting be adjourned at 1:32 p.m. Carried Regional Chairman Wayne Emmerson Rob Baldwin Chair Chief Administrative Officer Page 116 of 128 14.d) Minutes of Lake Simcoe Region Conservation Authority Regular and S... Labe Simcoe Region conservation authority Board or Directors' Meeting Special Meeting of the Board of Directors (Board Hearing) Meeting No. BOD-03-21 Friday, March 26, 2021 Held virtually via Zoom Meeting Minutes LSRCA Board Members Present Regional Chairman W. Emmerson (Chair), Councillor K. Aylwin, Mayor D. Barton, Mayor B. Drew, Councillor A. Eek, Councillor W. Gaertner, Councillor R. Greenlaw, Mayor V. Hackson, Councillor S. Harrison -McIntyre, Councillor C. Pettingill, Mayor M. Quirk, Councillor C. Riepma, Regional Councillor T. Vegh, Councillor A. Waters, Councillor E. Yeo LSRCA Board Members Absent Councillor P. Ferragine (Vice Chair), Councillor K. Ferdinands and the Township of Ramara LSRCA Staff Present R. Baldwin, T. Barnett, A. Brown, K. Christensen, M. Critch, B. Kemp, B. Longstaff, G. MacMillan, K. Yemm Guests in Attendance G. Campbell, Managing Partner, Oro Station J. Olah, Beard Winter LLP I. Acknowledgement of Indigenous Territory II. Declarations of Pecuniary Interest or Conflict of Interest None noted for this meeting. III. Approval of Agenda Moved by: D. Barton Seconded by: A. Eek BOD-035-21 Resolved That the content of the Agenda for the March 26, 2021 Special Meeting of the Board of Directors be approved as amended to include an excerpt of Section 28.0.1 of the Conservation Authorities Act (Item IVa). Carried IV. Hearing under Section 28.0.1(7) of the Conservation Authorities Act a) Excerpt of Section 28.0.1 Moved by: A. Waters Page 117 of 128 14.d) Minutes of Lake Simcoe RegiqoarGd ont��rec o �rl e` �g�l� �S [9 and S... Friday, February 26, 2021 Meeting Minutes Page 2 Seconded by: C. Riepma BOD-036-21 Resolved That the excerpt of Section 28.0.1 of the Conservation Authorities Act be received for information. Carried b) Hearing Guidelines Moved by: V. Hackson Seconded by: M. Quirk BOD-037-21 Resolved That the Hearing Guidelines be received for information. Carried c) Board Hearing Moved by: S. Harrison -McIntyre Seconded by: E. Yeo BOD-038-21 Resolved That the Board of Directors sit as a Hearing Board. Carried A roll call was conducted, after which Chair Emmerson read the Chairman's remarks, advising that a hearing is being conducted under Section 28.0.1, Subsection 7 of the Conservation Authorities Act in respect of an application by 2639025 Ontario Inc. for permission to build the Oro Station Automotive Innovation Park at the property municipally known as 255 and 401 Line 7 N, Township of Oro-Medonte. Chair Emmerson noted that staff prepared and distributed Staff Report 12-21-BOD in response to this application. V. Presentations Authority Staff Presentation Ms. Ashlea Brown, Director, Regulations, advised that the purpose of the hearing was for the Hearing Board to consider the permit conditions staff were recommending regarding the issuance of the permit. She provided an overview of Section 28.0.1 of the Conservation Authorities Act, which applies to applications submitted for which a Minister's Zoning Order has been granted. Ms. Brown provided details of the proposed Oro Station Automotive Innovation Park project and outlined the recommended conditions of approval with the rationale behind the specific permit conditions, 26 in total, as outlined in Staff Report No. 12-21-BOD included in the agenda package. She advised the Hearing Board that upon approval of any or all of the conditions, staff will issue the permit as required under Section 28.0.1. Moved by: A. Waters Seconded by: S. Harrison -McIntyre Page 118 of 128 14.d) Minutes of Lake Simcoe Regiqoa c oYb%recpo�prl�e`e4lop VASE gi and S... Friday, February 26, 2021 Meeting Minutes Page 3 BOD-039-21 Resolved That the presentation by Authority staff regarding the application for Oro Station Innovation Park and recommended conditions of approval be received for information. Carried Applicant Presentation Mr. Geoffrey Campbell, Managing Partner, Oro Station noted that his consultant team was not available for the Hearing and provided an overview of the concept for the proposed project, noting it is a multi -use facility that will join an automotive business park with testing facilities. He noted the location of the project is in Oro-Medonte, Simcoe County close to the Lake Simcoe Regional Airport. Mr. Campbell reviewed the features of the project, including employment and education opportunities, testing facilities, SmartCity technology, workshops for professional and customer race teams, solar/hydro generated power, as well as hospitality, tourism and recreation opportunities. He reviewed the site plan and partnerships. He addressed the Minister's Zoning Order, noting that in 2012 the property was designated as the Lake Simcoe Regional Economic Employment District with the Growth Plan. In 2019, the applicant approached the local municipality with its vision and received unanimous votes from Oro-Medonte and Simcoe County councils. On November 1, 2019, the Province issued a Minister's Zoning Order. Moved by: D. Barton Seconded by: W. Gaertner BOD-040-21 Resolved That the presentation by Mr. Geoffrey Campbell of OroStation DevCo regarding the proposed Oro Station Automotive Innovation Park be received for information. Carried Questions to staff and to the Applicant Hearing Board members asked a number of questions were asked to staff and to the applicant, which form part of the Hearing Record. VI. Closed Session The Board moved to Closed Session for deliberation. Moved by: C. Riepma Seconded by: R. Greenlaw BOD-041-21 Resolved That the Hearing Board move to Closed Session for deliberation. Carried The Board rose from Closed Session to gather additional information from the applicant. Moved by: B. Drew Page 119 of 128 14.d) Minutes of Lake Simcoe Regic�oa c oYb%recpo�pr e`e4lop btASE gj and S... Friday, February 26, 2021 Meeting Minutes Page 4 Seconded by: S. Harrison -McIntyre BOD-042-21 Resolved That the Board rise from Closed Session. Carried Additional questions were asked by the Hearing Board, which form part of the Hearing Record. The Board moved to Closed Session for a second time for deliberation. Moved by: B. Drew Seconded by: D. Barton BOD-043-21 Resolved That the Hearing Board move to Closed Session for deliberation. Carried As per the Hearing Guidelines, the Hearing Board passed a motion culminating its decision. Moved by: T. Vegh Seconded by: K. Aylwin BOD-044-21 Whereas the Lake Simcoe Region Conservation Authority (the Authority) cannot refuse to grant permission for development, in accordance with Section 28.0.1 of the Conservation Authorities Act; and Whereas the Authority's Board of Directors and staff, using a science -based approach to decision making and the Authority's Watershed Development Guidelines, would ordinarily require confirmation of no negative impact and mitigation and compensation for any impacts to the features through detailed studies and monitoring as part of the permit process; and Whereas the only authorized power that the Authority's Board of Directors has at their discretion is the ability to add conditions to the permission to mitigate impacts to the control of flooding, erosion, pollution, and the conservation of land, and interference with the wetland or watercourse; and Whereas the applicant has raised concerns with potential conditions that may be placed on their application and requested a hearing before the Board of Directors, which is taking place on March 26, 2021. Resolved that Staff Report No. 12-21-BOD regarding Permission under O. Reg 179/06, Pursuant to Subsection 28.0.1 of the Conservation Authorities Act (Ministerial Zoning Order) 2639025 Ontario Inc. Oro Station Automotive Innovation Park be received; and Further that the conditions to the permission as outlined in this report, which will form the core elements of the agreement between the proponent and the Authority be approved; and Page 120 of 128 14.d) Minutes of Lake Simcoe RegiqoarGd oDfi��recos� ie�igQl��S l9fl and S... Friday, February 26, 2021 Meeting Minutes Page 5 Further that the Authority's Chief Administrative Officer be authorized to execute the agreement as required by the Conservation Authorities Act. Carried The Board rose from Closed Session for a second time. Moved by: W. Gaertner Seconded by: A. Waters BOD-045-21 Resolved That the Board rise from Closed Session. Carried Chair Emmerson advised the applicant of the Hearing Board's decision to approve Staff Report No. 12-21-BOD without any changes to the conditions. CAO Baldwin advised the applicant that the permit will be issued with the conditions but is not valid until the necessary agreement is signed. A reasons document will be prepared and sent to the applicant within a few days, and this reasons document is a key document that the applicant requires in order to request a Ministerial review of the Board Hearing's decision. Moved by: M. Quirk Seconded by: D. Barton BOD-046-21 Resolved That the Directors move out of the Hearing Board and return to the general meeting. Carried VII. Adjournment Moved by: C. Pettingill Seconded by: W. Gaertner BOD-047-21 Resolved That the meeting be adjourned at 12:15 p.m. Carried Regional Chairman Wayne Emmerson Chair Rob Baldwin Chief Administrative Officer Page 121 of 128 14.e) Correspondence dated April 27, 2021 from Town of Fort Erie re: Pro... -F0R1-E 4 N T A R 1 U Community Services Legislative Services April 27, 2021 File #120203 Sent via email: premier(a)_ontario.ca The Honourable Doug Legislative Building Queen's Park Toronto, ON M7A 1A1 Ford, Premier of Ontario Honourable and Dear Sir: Re: Province Investigating and Updating Source Water Protection Legislation Please be advised the Municipal Council of the Town of Fort Erie at its meeting of April 26, 2021 passed the following resolution: Whereas the Municipal Council of the Town of Fort Erie passed a resolution on October 21 st, 2019 identifying that 1,100 private water wells were in operation in the Town of Fort Erie, of which 75% were used for domestic purposes including human and livestock consumption, and Whereas the Municipal Council of the Town of Fort Erie further identified in that resolution that Council requires the protection of water in the aquifer supplying water to those wells from contamination as the result of any remediation of Pit One owned by the Port Colborne Quarries in the City of Port Colborne, and further Whereas Report No. PDS-23-2021, approved by Council on March 22, 2021, identified that while the Niagara Peninsula Conservation Authority, The Regional Municipality of Niagara and Local Area Municipalities work together to protect source water, these plans do not generally apply to private servicing, and Whereas Report No. PDS-23-2021 further identified efforts undertaken by the Town of Fort Erie through available provincial planning policy, regulation and legislation to protect source water within the Town of Fort Erie without any explicit ability to designate source water protection for private services, and Whereas on July 28, 2010, through Resolution 64/292, the United Nations General Assembly explicitly recognized the human right to water and sanitation and acknowledged that clean drinking water and sanitation are essential to the realization of all human rights, and .../2 Mailing Address: The Corporation of the Town of Fort Erie 1 Municipal Centre Drive, Fort Erie ON L2A 2S6 Office Hours 8:30 a.m. to 5:00 p.m. Phone: (905) 871-1600 FAX: (905) 871-4022 Web -site: www.forterie.ca Page 122 of 128 14.e) Correspondence dated April 27, 2021 from Town of Fort Erie re: Pro... The Honourable Doug Ford, Premier of Ontario Page two Whereas it would be desirable to ensure that those in our community who rely on wells and other private servicing for clean drinking water are afforded the same source water protection as municipal drinking water systems; Now therefore it be resolved, That: The Municipal Council of the Town of Fort Erie recognizes and acknowledges that clean drinking water and sanitation are basic human rights and essential to the realization of all human rights, and further That: The Municipal Council of the Town of Fort Erie requests that the Ministry of Environment, Conservation and Parks consider legislative changes that would permit the expansion of source water protection to aquifers and private services, and further That: This resolution be circulated to The Honourable Doug Ford, Premier of Ontario, the Honourable Jeff Yurek, Minister of the Environment, Conservation and Parks, Wayne Gates, MPP Niagara Falls, Jeff Burch, MPP Niagara Centre, Jennifer Stevens, MPP St. Catharines and Sam Oosterhoff, MPP Niagara West, and further That: This resolution be circulated to all Conservation Authorities and Municipalities in Ontario for their endorsement and support. Thank you for your attention to this matter. Yours very truly, !��s Carol Schofield, Dipl.M.A. Manager, Legislative Services/Clerk cschofieId 6aUorterie.ca CS:dlk C. c. The Honourable Jeff Yurek, Minister of Environment, Conservation and Parks jeff.yurekco(c�pc.ola.org Jeff Burch, MPP, Niagara Centre jburch-qp(a ndp.on.ca Sam Oosterhoff, MPP, Niagara West sam.00sterhoff(a)pc.ola.org Jennifer Stevens, MPP, St. Catharines JSteve ns-co(a-)ndP.on. ca Wayne Gates, MPP, Niagara Falls wgates-co anncip.on.ca Ontario Conservation and all Ontario Conservation Authorities: kgavine(o)conservationontario.ca; bhorner(aabca.ca; kfurlanetto ancrca.ca; generalmanager(a)catfishcreek. ca; (Dcloca.com; mvytvytskyyanhrca.on.ca; deb.martindowns(aDcvc.ca; tim.pidduck(a)crowevalley.com; tbyrneanerca.org; Ilaliberte(@grca.on.ca; karmstrong(o)grandriver. ca; t.lanthierangreysauble.on.ca; Lisa. Burnside(cDconservationhamiIto n.ca; mmajchrowski(akawarthaconservation.com; elizabeth(a)kettlecreekconservation.on.ca;.cullen(a)lsrca.on.ca; tammy(a)lakeheadca.com; 0maxwell(a)lprca.on.ca; mark. peacock(a)ltvca.ca; kelly.vandettte(a)ltc.on.ca; beard (a)mvca.on.ca; David.Vallier(a)mattagamiregion.ca; smcintyre(o)mvc.on.ca; csharma(a)_npca.ca; carl.Jorgensen(a.conservationsudbury.ca; brian.tayle ran bmca.ca; dhevenor(o)nvca.on.ca; diandrv(o)otonabeeconservation.com; bmcnevin anguinteconservation.ca; richard.pilon(o)rrca.on.ca; sommer.casgrain-robertson@rvca.ca; j.step hens(a_)svca.on. ca; cbarrett(aD_ssmrca.ca; acoleman(anation.on.ca; bmcdougall(ascrca.on.ca; John. MacKenzie antrca.ca; annettt(Dthamesriver.on.ca Ontario Municipalities Page 123 of 128 14.f) County of Simcoe, Notice of Statutory Special Meeting of Council (... NOTICE OF STATUTORY SPECIAL MEETING OF COUNCIL (VIRTUAL) COUNTY OF SIMCOE MUNICIPAL COMPREHENSIVE REVIEW (MCR) TAKE NOTICE that the County of Simcoe will hold a Special Meeting of Council (Virtual) pursuant to Section 26(3) of the Planning Act, R.S.O. 1990, c.P.13, as amended, for the purposes of discussing the County's Municipal Comprehensive Review (MCR) exercise and the review of its Official Plan. Tuesday, June 8, 2021 at 10:00 a.m. via ZOOM The MCR applies to the whole of the County of Simcoe and therefore, a key map is not provided with this Notice. THE PURPOSE OF THE MUNICIPAL COMPREHENSIVE REVIEW (MCR) is to update the County Official Plan to bring it into conformity with the Provincial Growth Plan, A Place to Grow: Growth Plan for the Greater Golden Horseshoe (Office Consolidation 2020), ensure that it has appropriate regard for matters of Provincial interest, and is consistent with the Provincial Policy Statement, 2020. The County's current Official Plan was approved by the Ontario Municipal Board on December 26, 2016, and is a long- range planning document that sets out policy to guide growth, land use planning and development approvals in the County to the year 2031. The current Official Plan was approved prior to the current Growth Plan and current Provincial Policy Statement being in place. The Growth Plan now requires that the County plan for a population of 555,000 and 198,000 jobs by 2051. The MCR will involve the preparation of topic -specific technical reports and recommendations to address: • growth management; • employment; • refinements to the provincial natural heritage system; • refinements to the provincial agricultural land base; • climate change; and • watershed management. The County is engaging the Province, Local Area Municipalities, Indigenous communities, County Council, Conservation Authorities, the public and other stakeholders, to obtain input on the MCR. The updated Official Plan when adopted will establish the overall pattern of development and environmental management in the County and sets the stage for more detailed local planning. The MCR applies to the 16 Local Area Municipalities in the County, and excludes the Cities of Barrie and Orillia, both of which are separated Cities. THE PURPOSE OF THE SPECIAL MEETING OF COUNCIL is to discuss the MCR process and to assist in determining for Council, the public, and the Province as the Approval Authority, the updates that may be required to the Coun&EGfI`i8WPW&der 14.f) County of Simcoe, Notice of Statutory Special Meeting of Council (... Section 26 of the Planning Act to bring it into conformity with the provincial Growth Plan. It is an introductory public meeting intended to provide an opportunity for interested parties to offer comments on the revisions that may be required to the Official Plan during the MCR process. Any revisions that Council feels are necessary will be subsequently introduced through section 17 of the Planning Act. This Special Meeting of Council is the first of the statutory meetings to be held in relation to the MCR and will include an overview presentation by the County's MCR consultant. Throughout the MCR process there will be additional opportunities for the public to review draft documents and to provide comments to Council and staff, including an Open House and Statutory Public Meeting under section 17 of the Planning Act that will occur prior to County Council considering the adoption of any proposed new County Official Plan or Official Plan Amendment(s). ANY PERSON OR PUBLIC BODY may watch the Special Meeting of Council on YouTube (https://www.youtube.com/user/CountvofSimcoe/live) and: • participate by providing a written submission; should you want your written comments included in the published agenda for the Special Meeting, they may be sent to the attention of the County Clerk by email clerks(a)-simcoe.ca or via regular mail to County of Simcoe Administration Centre, 1110 Highway 26, Midhurst, ON L9N 1 X6, by no later than noon on Friday, May 28t", 2021, and/or • participate by providing a 5 minute pre-recorded video presentation to highlight the key messages regarding revisions that may be required to the Official Plan as part of the MCR; you are required to pre -register no later than Friday, June 4, 2021 at noon; or participate by providing a five-minute live virtual presentation at the meeting using the guidelines set out below regarding revisions that may be required to the Official Plan as part of the MCR; you are required to pre -register no later than Friday, June 4, 2021 at noon. In order to participate virtually you will require a camera enabled device (computer/tablet) and a reliable high-speed internet connection. Refer to the following instructions https://www.simcoe.ca/publicmeeting ADDITIONAL INFORMATION relating to the Municipal Comprehensive Review project is available for viewing on the County of Simcoe website at https://www.simcoe.ca/mcr If you wish to be placed on the interested parties list to receive notification of future community consultation events and other matters related to the Municipal Comprehensive Review, please visit https://www.simcoe.ca/mcr and click the "SUBSCRIBE HERE" button to enter your contact information to receive future project updates by email. Alternatively, you can make a written request for future project updates by submitting a letter to the County Planning Department, County of Simcoe, Administration Centre, 1110 Highway 26, Midhurst, Ontario, L9N 1X6. Notice of Collection, Use and Disclosure All Personal Information is collected and will be used to support Council in their deliberations and decision making, and by staff, about what revisions may be required to the plan, in accordance with sections 17 and 26 of the Planning Act and disclosed in full, including names, opinions, addresses and email, to any other persons requesting access to these records, or published as part of a public agenda; all infornFMO T,2troittlEAto the 14.f) County of Simcoe, Notice of Statutory Special Meeting of Council (... County is subject to the Municipal Freedom of Information Act and Protection of Privacy Act (MFIPPA). Questions about this notice of collection should be directed to the County Clerk's Office (705) 726-9300, Ext. 1623. DATED at Midhurst this 29t" day of April, 2021. John Daly, County Clerk County of Simcoe Administration Centre 1110 Highway 26, Midhurst, ON L9N 1X6 Phone (705) 726-9300 Ext. 1246 clerks(a)simoce.ca Page 126 of 128 15.a) Correspondence dated May 6, 2021 from Rob McCullough, Director, So... 00-MMOW COUNTY OF SI MCOF�s A111000MM May 6, 2021 County of Simcoe Solid Waste Management 1110 Highway 26, Midhurst, Ontario L9X 1 N6 Township of Oro-Medonte Council 148 Line 7 South Oro-Medonte ON LOL 2E0 Main Line (705) 726-9300 Toll Free 1-866-893-9300 Fax (705) 726-9832 simcoe.ca Re: Request for Waiver of Conditional Permit Security SOLID WASTE MANAGEMENT Simcoe County Council approved the development of a temporary Transfer Station at the Oro Waste Management Facility located at 610 Old Barrie Road West on January 26, 2021 through County Officers report CO 2021-017. After the permanent transfer station is developed as part of our ERRC project at a site in Springwater, the infrastructure at the Oro site is meant to be transitioned to a fleet servicing and cart repair/distribution centre to support our new curbside collection programs. County Staff have been working with Township of Oro-Medonte Staff on the building permit approvals required for this build. As the Transfer Station is required to be operational by November 1, 2021 County staff have been required to move quickly with the design and approvals and appreciate the effort of Oro staff have exhibited in providing guidance on this important public infrastructure. The County is requesting conditional approval to move forward with the foundation construction of the building prior to being able to submit the full building drawings required for the building permit process. As part of this request, as per the Township's Fees and Charges By-law, the County is to submit a Conditional Permit Security in order to restore the site to its original state should the building permit not be approved and the building not be constructed. We note however, that even if the building is not constructed, the foundation, push walls and floors would not need to be removed as these would be utilized in our existing operations for outside unsheltered loading, storage and unloading of materials. Based on the above the County is requesting relief from the Conditional Permit Security requirement for the building of the Transfer Station at the Oro Landfill. Sincer 1 7, r' Rob McCullough Director, Solid Waste Management Page 127 of 128 19.a) 2021-058, Being a by-law to confirm the proceedings of the Council... The Corporation of the Township of Oro-Medonte By -Law No. 2021-058 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, May 12, 2021 Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By -Law, unless the municipality is specifically authorized to do otherwise; And Whereas The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By -Law; Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, May 12, 2021, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. hh�. IWL By -Law Read a First, Second and Third time, and Passed this 12th day of May, 2021. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, Yvonne Aubichon Page 128 of 128