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03 31 2021 SpCouncil Agenda The Township of Oro-Medonte Special Council Meeting Agenda Electronic Meeting Township of Wednesday, March 31, 2021 8:30 a.m. - Closed Session Proud Heretuge,Exciting Future Open Session Immediately following Closed Session Effective Tuesday, March 17, 2020 at 8:30 a.m., all Township of Oro-Medonte facilities including the Administration Centre were closed to the public. We will continue to offer services online and over the telephone. Input on agenda items are welcome and encouraged. The Township of Oro-Medonte has amended its Procedural By-law to allow for electronic participation at Council meetings during a declared emergency. Protocols have been established to advise how to participate in the public portions of these meetings. Please visit the following links for additional information: To Request to Participate in Open Forum, complete the form and review the Protocols for Public Participation at the following links: o Request for Public Participation Form • Protocols for Public Participation Council and IDS Committee All electronic Council meetings will be streamed live, where possible, on the Township YouTube Channel. Council Agendas will continue to be published on the Civic Web Meeting Agendas in advance of the meeting date in accordance with the Township's Procedural By-law. The Township of Oro-Medonte is committed to providing and maintaining a working environment that is based on respect for the dignity and rights of everyone within the organization and for those individuals visiting our organization. The Township of Oro-Medonte supports and fosters an environment that is safe, welcoming and respectful for all residents, visitors, members of Council and staff. Page 1. Call to Order - Moment of Reflection: The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and Page 1 of 33 Council Meeting Agenda - March 31, 2021 ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri- Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Robin Dunn, CAO re: Solicitor-client privilege (Skyline Wastewater Treatment Plant). 5. Deputations/Presentations: 4 - 23 a) 10.00 a.m. Presentation, John Naas, Blackline Consulting re: Township of Oro-Medonte Corporate Strategic Plan. 6. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda. Refer to Procedural By-Law No. 2017-165 for additional information. 7. Reports of Municipal Officers for Action: 24 - 28 a) Robin Dunn, CAO re: Update on COVID-19 Actions. 8. Reports of Municipal Officers for Information Only: 29 - 32 a) FI2021-6, Shannon Johnson, Director, Finance/Treasurer re: 2019-2020 Page 2 of 33 Council Meeting Agenda - March 31, 2021 Treasurer's Statement of Remuneration. 9. Confirmation By-Law: 33 a) 2021-040: Being a by-law to confirm the proceedings of the Special Council meeting held on Wednesday, March 31 , 2021. 10. Adjournment: a) Motion to Adjourn. 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O 0) L � L cn 3 cu ++ 00 � L ++ Q ++ L cu LL �3c � i 2 � N a °' co U- ---------------- a� CU +; L6 cn i cn I W ' � � N m O ccu 'a o a°. — a� o a� cA L N O L ++ O M Q) O E O U ) cC cC O o U 2 E Q) E ^, a� l^W N CV ~ o i .-- L �11 N > ._ .� O O _n 1 N W O a o Y ~ O Q) r cu � c 2 O Page 6 of 33 5.a) 10.00 a.m. Presentation, John Naas, Blackline Consulting re: Townsh... � O O U > O O U O � � O U +� � C 0) 0 O O U O 0) E 0 > c cn O O L U � (n 0 U -F- � L U C6 O Q O C cu 0) O E N_ O C � O 2) cn O Q _U) /0 V � o 0 m m 1 � U) 0 N > U o U m 0 ' O L }' -F .o cu O L Ino M L M \ U 5 U O O O Q cu O m I 0 0 ^ o =_ �.L U_ n O U �\ U N W ca ry O U O Page 7 of 33 5.a) 10.00 a.m. Presentation, John Naas, Blackline Consulting re: Townsh... 1 1 0 1 ; a • o Q • ca � o L 1 O U U) > 0 • L � � U o � 1 U • 0O o • O L 1 U) Q� 1 1 M Q� O Cn�, • O W 1 U) ^� 1 O W W VJ O Q .0 V O Page 8 of 33 5.a) 10.00 a.m. Presentation, John Naas, Blackline Consulting re: Townsh... z >1 z o E U E � O O L O _0 a 0 Q) U) Q) -0 z Q) 0 0 (a) o > 0 0 �y C Q) ° o c� � o � 0 Q) Q L O CO U) (� U N .� -0 U) Q L Q a > E ' QL 0 C� U) .O z a U 0- 73 U 0 Page 9 of 33 5.a) 10.00 a.m. Presentation, John Naas, Blackline Consulting re: Townsh... N c6 ' N L L U O N c • o o o � 0 o cn M > o > U) L v� c� 0 L- � Co - c� N N > Q E '' _ a� Ei O a� _ .� U �, p 0 N c� E a U x � .Q E � •N �--� > U c� (n M -W U) m 3 0 Page 10 of 33 • J a 0 c� c� w H a �c F- LL 0 w w z J C.� a J m 5.a) 10.00 a.m. Presentation, John Naas, Blackline Consulting re: Townsh... o E Q U Q a� � � c (D Ui o_ O Q C6 U) U U � • O (D O o c� O cjj (Y) Q cn c N O O Q Q C6 O vi Q .� c� � C� O 'U OM N O ir �t N c E VJ Q N O C� O � � o 0) 0 c V Page 12 of 33 5.a) 10.00 a.m. Presentation, John Naas, Blackline Consulting re: Townsh... c� m cm U) E o a) c� -0 > O a) a) O i U (n a) C� +� N 0 O _ O N O O (6 E O +r p O U N O O O �O > O E O O ' O >O U) p E o U a) a) (n i p p 0) O a) CLf Ca E > > U E O O to V � O ca O O O a) U U p E u) Q � � Q a) N p � O M > to M c6 U C6 U IL 00 >1 C } O E O E E V I O (� > U a) O ° E (°'j >+ U Q E O O M U cn U cn 2 O a' a) > >1 O o (n O c U) U U � w U cow Page 13 of 33 5.a) 10.00 a.m. Presentation, John Naas, Blackline Consulting re: Townsh... i C� • O (D (D U), a) U) +r � C� o a ' ! 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D \ • O cn ` O — • '> o • c°'i a� E c� � • • ` Gs CL6 � _O • • W O i C •> v > >, a!D 2 p o U c: E o \ Q � U m M 0 E O _ .�i ,O N = O Q CO VJ ^O \W � O O \ • r- Q Q X E cn to • • O • r- O O • C • , R O fn • • �2 Q Page 20 of 33 5.a) 10.00 a.m. Presentation, John Naas, Blackline Consulting re: Townsh... >1 a� += U > Cn O i O Q O L 4 O O O O E 0 O O to E U > c� U i L C j o 0tS T U) c� J 4-- ozS >' c: E a) > w Q > m � E U (� : 0 = _0 U) o ° Q) E U w Z c0� Z � > 0 _ O > c c� o O o a� o E • U •� c N cn U • • O O) N O �L— Err • ' Q03 CW � C • .> O • , ' ' A--j O • 1 — U ^, cn - 06 • VJ • 0 L • CL • • L C N • •• 4-1 O X c O O L • _0 CDL • W O QL O • Q < MM&A Page 21 of 33 5.a) 10.00 a.m. Presentation, John Naas, Blackline Consulting re: Townsh... N E (n o O c O c U U .0 O - ^, (0 CO U C6 O0 0 O O0 O OL L Q N Q� 1 O • U o c c 0 '^ O O C O • C v, • O O O •• C. 2 0) Q Q 2 Q • Q CL : c W O O • p O p O O O � O o 'm O > 00 ti N CL • • ~ O • U • • • > > a) .> N > > • > C C - • • • O . O 00 • O f� • 00 0 • Ui (n -4-j M -4-j (n 4 //� i C n O O N o r N Q Q O y> W O N O Q) � Q V ( N Q L > > ,w •0 Q X vC o 4--j o .N 0 N o S to N +r O O O O N o 3 Y>/ o O o o � a� m O _ \ }, \ \ O - U LO i m 0 Q Z m +� Z M Page 22 of 33 5.a) 10.00 a.m. Presentation, John Naas, Blackline Consulting re: Townsh... CD z J z O U w z J Y U Q J m Page 23 of 33 O Dunn, CAO re- U pcb On COV|D-19 Actions. � ) � ) w � a , \ / ) O 0 � U \ \ � / \ ± \ � Ow C T : \\ 0 \ \ C 0 CL ?«t\ » yp < . «.I< � N O N � � � U � CO 2� Page 24 of 33 Ta) Robin Dunn, CAO re- Update on COVID-19 Actions. CY) � .� 0 V/ U) k to N L- p '> '� U � }' N � _ > 0 4-0 }' ca V N E �_ O � o CCU) CD m a) O L Q U) CL 00 0 L 0 CU , > O LL, O }: Cu a) U � '� 0CL U > Q Cu .� O }, o > LC/) p L- 0) 0- 0 N > N � CU � O Cu .04-0 C) -0 C: O '� C/) r CUCU U 0 a .— .O a) }, U 0 > OU N (D (� 0 E Q) V 0 � o Page 25 of 33 Ta) Robin Dunn, CAO re: Update on COVID-19 Actions. O w O ° 41 U) >I O N U) C� 0 U (� � U 'L- U) M i E .� 0 � O N L- to O O N 0 + M 4-0� O Q N4-0 �_ U U '� Z3 O O O U -0 4- > o o '> a) `er cn o O O u, (� i- C)- Q O a) C/) — .� O Q CU 'Q C — to r Q '; 'i5 C Q Cu� c'a o ._ O > o a - O cam O = � � O U V a) O� E zCe) r_ L— L— N O O O N (� N to87 U N •� U) O � ~ � in Page 26 of 33 Ta) Robin Dunn, CAO re: Update on COVID-19 Actions. _j A 'L w 4-0 � o o _0 a o a) � a) o ° CU a, a) O cam c� O � — c� � U) � — 0Fn Cu 4-0 m -a C N i � � OW E O 0 � � � 4-0 4-0 U � '> M C� 0)� a) a) O Q _ °� Q- C: li N 4-0 L 'U a) a) L U 4O E r O a) E CU to O (� CU O CU L N O � .O 0 (DO C: CU > L � � L Q � Q a) _ _O ■� � WQECL ° > }' �_ 4-5 4-0C � m � OCO L Q p L L to O O (U O ?� a) caa) E Cu -0QQ = � a) O � _ a- o E FEE � Cu Page 27 of 33 Ta) Robin Dunn, CAO re: Update on COVID-19 Actions. 4-0 ec W o � s O 4-0 QL .� -0 U W L V � 4-0 N > L N N O -0 L— o � o CL0 � � C) O C: CL o) -O E •� L N ca O . E a) 0 E 0- L O O L �. — E � p Q CO :3 O O L a) � � ti N Cn O O L 0 C6 — VDL o0- a) >= � }, � > M o +� oo � � O L . i L •� N Q O O N3: N a) L 0 CU (1) - 0 U) � U •� •� 0 O CD a) U O a) 0 • " U) -'-e tnoC= U CO a (� -0 m 0 -0 • Page 28 of 33 8.a) F12021-6, Shannon Johnson, Director, Finance/Treasurer re: 2019-202... 1 ownship o f Report r 0 Proud Heritruge, Exciting Feature Report No. To: Prepared By: F12021-006 Special Meeting of Council Shannon Johnson, CFO/Treasurer Meeting Date: Subject: Motion # March 31, 2021 20219 & 2020 Treasurer's Roll #: Statement of Remuneration R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended: 1 . That Report No. FI2021-006 be received for information only. Background: S. 284 of the Municipal Act stipulates that the Treasurer in each year on or before March 31st provide Council an itemized statement of remuneration and expenses paid in the previous year to each member of Council and each person, other than a member of Council, appointed by the municipality to serve as a member of any body, including a local board. Analysis: In accordance with the Municipal Act, please find attached the 2019 and 2020 Treasurer's Statement of Remuneration. In March, 2019 the Township declared a State of Emergency, the 2019 Treasurer's Statement of Remuneration was not brought forward and is attached to this report for information. Financial / Legal Implications / Risk Management: No further financial impact Finance March 31, 2021 Report No. F12021-006 Page 1 of 4 Page 29 of 33 8.a) F12021-6, Shannon Johnson, Director, Finance/Treasurer re. 2019-202... Policies/Legislation: Municipal Act, 2001, S.O. 2001 , c. 25 Corporate Strategic Goals: Not applicable Consultations: Manager, Human Resources/Health & Safety Attachments: 2019 Treasurer's Statement of Remuneration 2020 Treasurer's Statement of Remuneration Conclusion: This report and attachments is presented as information only. Respectfully submitted: Shannon Johnson, CPA CFO/Treasurer Approvals: Date Robin Dunn, CAO March 26, 2021 Finance March 31, 2021 Report No. F12021-006 Page 2 of 4 Page 30 of 33 8.a) F12021-6, Shannon Johnson, Director, Finance/Treasurer re. 2019-202... TOWNSHIP OF ORO-MEDONTE TREASURER'S STATEMENT OF REMUNERATION AND EXPENSES FORTHE YEAR2019 MEETING REGISTRATION ACCOMODATIONS, SALARY FEES FEES MEALS,ETC. MILEAGE TOTAL COUNCIL Harry Hughes 44,645.92 4,000.00 0.00 2,407.26 2,165.30 53,218.48 Scott Jermey 29,483.71 800.00 203.52 711.40 77.45 31,276.08 Cathy Keane 25,686.32 1,840.00 798.82 1,914.20 1,918.15 32,157.49 Scott MacPherson 22,706.87 2,320.00 798.82 2,601.15 1,391.28 29,818.12 Ian Veitch 25,686.32 2,240.00 1,002.34 2,179.87 1,549.88 32,658.41 Shawn Scott 25,686.32 2,720.00 798.82 2,319.89 1,158.04 32,683.07 Randy Greenlaw 25,686.32 3,560.00 798.82 2,793.69 305.72 33,144.55 199,581.78 17,480.00 4,401.14 14,927.46 8,565.82 244,956.20 HERITAGE COMMITTEE Ruth Fountain 480.00 76.91 556.91 Chris Eaves 240.00 38.46 278.46 Kayla Thibeault 480.00 27.46 507.46 Dorothy Moore 480.00 71.41 551.41 Bob Tudhope 480.00 60.42 540.42 2,160.00 274.66 2,434.66 N OTTAWASAGA VALLEY CONSERVATION AUTHORITY Cathy Keane 902.33 421.08 1,323.41 902.33 421.08 1,323.41 LAKE SIMCOE CONSERVATION AUTHORITY Honorarioum Randy Greenlaw 100.00 96.28 196.28 Scott MacPherson 2,625.00 1,100.00 1,040.60 4,765.60 2,625.00 1,200.00 1,136.88 4,961.88 Note: Payments detailed herein are in accordance with the provisions of the Township's remuneration by-law, being 2019-005,as amended Finance March 31, 2021 Report No. F12021-006 Page 3 of 4 Page 31 of 33 8.a) F12021-6, Shannon Johnson, Director, Finance/Treasurer re. 2019-202... TOWNSHIP OF ORO-MEDONTE TREASURER'S STATEMENT OF REMUNERATION AND EXPENSES FOR THE YEAR 2020 MEETING REGISTRATION ACCOMODATIONS, SALARY FEES FEES MEALS,ETC. MILEAGE TOTAL COUNCIL Harry Hughes 48,714.60 3,520.00 814.08 555.86 3,215.40 56,819.94 Ralph Hough 30,200.72 640.00 0.00 284.30 786.41 31,911.43 Cathy Keane 26,296.78 2,400.00 0.00 1,517.74 1,001.52 31,216.04 Tammy Desousa 24,602.69 2,080.00 0.00 654.12 674.89 28,011.70 Ian Veitch 26,296.78 1,200.00 0.00 14.06 1,076.29 28,587.13 Shawn Scott 26,296.78 3,360.00 0.00 1,085.84 502.07 31,244.69 Randy Greenlaw 26,296.78 1,200.00 407.04 1,679.70 98.30 29,681.82 208,705.13 14,400.00 1,221.12 5,791.62 7,354.88 237,472.75 N OTTAWASAGA VALLEY CONSERVATION AUTHORITY Cathy Keane 656.24 0.00 656.24 656.24 0.00 656.24 LAKE SIMCOE CONSERVATION AUTHORITY Randy Greenlaw 1,300.00 198.24 1,498.24 1,300.00 198.24 1,498.24 Note: Payments detailed herein are in accordance with the provisions of the Township's remuneration by-law, being 2020-010,as amended Finance March 31, 2021 Report No. F12021-006 Page 4 of 4 Page 32 of 33 9.a) 2021-040, Being a by-law to confirm the proceedings of the Special ... The Corporation of the Township of Oro-Medonte By-Law No. 2021-040 Being a By-Law to Confirm the Proceedings of the Special Council Meeting held on Wednesday, March 31, 2021 Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By-Law, unless the municipality is specifically authorized to do otherwise; And Whereas The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Special Council Meeting be confirmed and adopted by By-Law; Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the actions of the Council at its Special Council Meeting held on Wednesday, March 31, 2021 and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. By-Law Read a First, Second and Third time, and Passed this 315t day of March, 2021. The Corporation of the Township of Oro-Medonte NW Mayor, H.S. Hughes Clerk, Yvonne Aubichon Page 33 of 33