01 21 2004 Sp Council Agenda
TOWNSHIP OF ORO-MEDONTE
SPECIAL COUNCIL MEETING AGENDA
COUNCIL CHAMBERS
DATE: WEDNESDAY, JANUARY 21, 2004
TIME: 4:00 P.M.
.........................................................................................................
1. OPENING OF MEETING BY THE MAYOR
2. ADOPTION OF AGENDA
3. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF - IN ACCORDANCE WITH THE ACT"
4. REPORTS OF MUNICIPAL OFFICERS:
a) Mayor J. Neil Craig, re: Communication Procedures.
5. IN-CAMERA:
None.
6. CONFIRMATION BY-LAW NO. 2004-004
7. ADJOURNMENT
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COMMUNICATIONS January 21'12004
~uty Mayor Hughes
KNOWN
Need for Council to establish and priorize a common
understanding/agreement of what is being worked towards
. Who has the lead responsibility to carry out
. Timelines
. Designated Reporting Dates
ADDITIONAL
Need for ongoing awareness and status of items referred by council
to staff
. Who has the lead responsibility to carry out
. Timelines
. Accessible to individual councillors
STANDARD EXPECTATIONS
Need to formalize standard expectations for:
o The return of telephone calls from Township personnel
(councillors & public)
The response to Email sent to Township personnel by members
of council
o The response to Email sent to Township personnel by residents
o Timelines for written correspondence to Mayor and Council
being included on meeting agendas
o Timelines for providing information requested from staff by
members of council. (Le. request made during meeting of
council)
o Timelines for replying to written correspondence from the
public.
o Communications with groups when a Township action can
reasonably be expected to have a direct impact.
o Making councillors aware of written communications/meetings
regarding localized issues.
.
2
OTHER
· Review of attendance and Role of Department Heads attending
Council Meetings
· Advance notifications to councillors of the topics of "in camera"
and additions to the agenda
· Input process for elected officials to Council Information in
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· Process for designating individual residents to (D sually Localized
Issues) committees/technical support/other groups to provide input
to Council AND procedures to follow for the input and public
information process
· Procedures for deputations and delegations to Council relating to
the number that can occur at anyone meeting and those that are
repetitive on the same topic
· Awareness of the content of the performance appraisal of
Department Heads
· Use of graphs to better depict financial information
· Use of web site to indicate known schedules for grading/dust
control of roads.
· Review of procedures concerning tendering ( adhereing to
policies and opening tenders)
Ikputy Mayor Hughes
\0
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2004-004
BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE SPECIAL
COUNCIL MEETING HELD ON WEDNESDAY, JANUARY 21, 2004.
THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
HEREBY ENACTS AS FOLLOWS:
1. THAT the action of the Council at its Special Council Meeting held on
Wednesday, January 21, 2004, and in respect to each Motion, Resolution and
other actions passed and taken by the Council at its said Meeting is, except
where prior approval of the Ontario Municipal Board is required, hereby adopted,
ratified and confirmed.
2. THAT the Mayor and the proper Officials of the Township are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute all documents as may be
necessary on behalf of the Council of the Corporation of the Township of Oro-
Medonte. And, the Clerk is hereby authorized and directed to affix the corporate
seal to all said documents.
BY-LAW READ A FIRST AND SECOND TIME THIS 21" DAY OF JANUARY,
2004.
BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 21&1 DAY OF
JANUARY, 2004.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, J. Neil Craig
Clerk, Marilyn Pennycook