01 21 2004 Council Agenda
TOWNSHIP OF ORO-MEDONTE
COUNCIL MEETING AGENDA
COUNCIL CHAMBERS
DATE: WEDNESDAY, JANUARY 21, 2004
TIME: 7:00 P.M.
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1. OPENING OF MEETING BY THE MAYOR
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2. PRA YERlCONTEMPLA TION/REFLECTION
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3. NOTICE OF ADDITIONS
4. ADOPTION OF AGENDA
5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF - IN ACCORDANCE WITH THE ACT"
6. MINUTES OF PREVIOUS MEETINGS:
a) Minutes of Council Meeting of December 17, 2003.
b) Minutes of Special Council Meeting of January 14, 2004.
7. RECOGNITION OF ACHIEVEMENTS:
None.
8. PUBLIC MEETINGS:
None.
9. DEPUTATIONS:
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None.
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10. CONSENT AGENDA CORRESPONDENCE:
a) Barrie Public Library Board, minutes of June 26, 2003 meeting (Director's
Report available in Clerk's Office).
b) Barrie Public Library Board, minutes of September 25, 2003 meeting
(Director's Report available in Clerk's Office).
c) Barrie Public Library Board, minutes of October 23,2003 meeting (Director's
Report available in Clerk's Office).
...
d) Orillia Public Library Board, minutes of November 12, 2003 meeting.
e) John Gerretsen, Minister, Ministry of Municipal Affairs, correspondence dated
December 3, 2003 re: letter of congratulations.
11. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN:
None.
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12. REPORTS OF MUNICIPAL OFFICERS:
a) Marilyn Pennycook, Clerk, re: Amendment Special Council meeting minutes,
July 16, 2003.
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13. REPORTS OF COMMITTEES:
a) Minutes of the Committee ofthe Whole Meeting, January 14, 2004.
14. COMMUNICATIONS:
a) The Corporation of the County of Simcoe, correspondence dated January 12,
2004, re: Various Requests by Oro-Medonte Council.
b) Naythan Nunes, correspondence dated January 15, 2004 re: letter of
resignation.
15. IN-CAMERA:
a) Jennifer Zieleniewski, CAO, re: Property Matter.
b) Jennifer Zieleniewski, CAO, re: Legal Matter.
16.BY-LAWS:
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a) By-Law No. 2004-001
A By-Law Imposing Special Annual Drainage Rates
Upon Land in Respect of Which Money is Borrowed
Under the Tile Drainage Act.
b) By-Law No. 2004-002
Being a By-Law to Provide for An Interim Tax Levy
and to Provide for the Payment of Taxes and to
Provide for Penalty and Interest.
c) By-Law No. 2004-006
Being a By-law to Amend Schedule "A" of By-law
Number 2002-138, A By-law to Govern the
Proceedings of Council and Committees of Council
in the Township of Oro-Medonte.
d) By-Law No. 2004-007 By-law to Amend By-law No. 2001-009, being a By-
law to Appoint Representatives to the Planning
Advisory Committee.
e) By-Law No. 2004-008 By-law to Amend By-law No. 2001-010, being a By-
law to Appoint Representatives to the Committee of
Adjustment.
f) By-Law No. 2004-009 Being a By-law to Appoint Representatives to the
Lake Simcoe Regional Airport Commission and to
repeal By-law No. 2001-013.
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g) By-Law No. 2004-011 Being a By-law to Appoint Council Representatives
to Various Committees/Organizations and to Repeal
By-Laws No. 2001-008, 2002-003 and 2002-130.
17.CONFIRMATION BY-LAW NO. 2004-005
18. QUESTIONS AND ANNOUNCEMENTS
19. ADJOURNMENT
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MINUTES FOR BARRIE PUBLIC LIBRARY BOARD MEETING # 03-06
DATE:
Thursday, June 26, 2003
TIME:
7:30 p.m.
LOCATION: Consumer's Gas Board Room
PRESENT: I.Platt (Chair), W.Porter, L.McClean, A.Eadie, V.DeCecco. C.Virgo, A.Davis,
J.Ross (Recorder)
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ABSENT:
M.Sherman, T.Blain, W.Fraser
1. Call to Order
The meeting was called to order at 7:35pm.
2. Confirmation of Agenda
The agenda was confirmed.
3. Conflict of Interest
None.
4. Minutes of Meeting
4.1 Minutes of Board Meeting #03-05 dated Thursday, May 22, 2003
New copies of the minutes were distributed.
#03 - 25
DECECCO-PORTER
THAT the minutes of Board Meeting #03-05 dated Thursday, May 22, 2003 be
adopted. CARRIED.
5. Business Arising
5.1 Revision of Constitution and Procedural Bylaws of the Barrie Public Library Board
#03 - 26
DECECCO-PORTER
THAT the Barrie Public Library approve the proposed revisions to the Constitution
and Procedural By-Laws dated April 25, 2002. CARRIED.
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5.2 Funding Request for Federation of Ontario Public Libraries Business Plan
#03 - 27
PORTER-DECECCO
THAT the Barrie Public Library Board support the implementation of the Ontario
Public Library's Strategic Plan, "Building Value Together" by directing the
Library's administration to make a financial payment of $700.00 to the Strategic
Directions Council for the creation of the Federation of Ontario Public Libraries'
Business Plan. CARRIED.
6. Report of the Chair
There are now 28 teams registered for the Dragon Boat Festival.
The Chair and Vice-Chair will be working on orientation for new board members over the
summer. Current board members are encouraged to consider reapplying for the next term.
Advertisements for board members will be placed in both local papers right after the
municipal election.
7. Committee Reports
7.1 Financial Statements for May 2003
#03 - 28
VIRGO - MCCLEAN
THAT the Financial Statements for May 2003 and the expenditures amounting to
$321,017.79 be approved for payment. CARRIED.
7.2 Community Development Committee Minutes #03-03 dated Thursday, June 5, 2003
#03 - 29
MCCLEAN - PORTER
THAT the minutes of Community Development Committee Meeting #03-03 dated
Thursday, June 5, 2003 be received. CARRIED.
#03 - 30
MCCLEAN - VIRGO
THAT the Barrie Public Library Board approve a one year trial reciprocal
borrowing agreement with Georgian College. CARRIED.
8. Director of Library Services Report for May
Progress with the Homework Help program was discussed.
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9. New Business
None.
10. Other Business
None.
11. Committee Meeting Dates
At the call of the Chair.
The last installment of the Ken Haycock series on Board Development will be held
on October 16, 2003 from 6-7pm. A planning meeting will be held immediately
afterwards.
12. Date of Next Board Meeting
Thursday, September 25,2003 at 7:30pm in the Consumers Gas Board Room.
13. Adjournment
~',~n.. to adjO~.e, e.eting was made by L.McClean at 8:22pm.
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MINUTES FOR BARRIE PUBLIC LIBRARY BOARD MEETING # 03-07
DATE:
Thursday, September 25, 2003
TIME:
7:30 p.m.
LOCATION: 1.Platt (Chair), W.Porter, L.McLean, A.Eadie, V.DeCecco, C.Virgo, T.Blain,
A.Davis, H.Betz (Recorder).
ABSENT: M.Sherman, W.Fraser
1. Call to Order
The meeting was called to order at 7:30 pm
2. Confirmation of Agenda
The agenda was confirmed.
3. Conflict of Interest
None declared.
4. Minutes of Meeting
4.1 Minutes of Board Meeting #03-06 dated Thursday, June 26, 2003
#03-31 VIRGO - PORTER
THAT the minutes of Board Meeting #03-06 dated Thursday, June 26, 2003 be
adopted. CARRIED.
5. Business Arising
Trustee Report - Mr. Porter reported on a Trustee meeting he attended.
List serv - 1. Platt noted that because the board would be changing everyone should be
removed from the list serv. It was noted that a request had been made for this to happen.
6. Report of the Chair
Information sessions for potential board members have been scheduled for
October 5th 2-3 pm and October 9th 7-8 pm.
7. Committee Reports
7.1 Financial Statements for June and July, 2003
#03-32 DECECCO - VIRGO
THAT the Financial Statements for June and July 2003 and the expenditures
amounting to $588,054.96 be approved.
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8. Director of Librarv Services Report for June, July, August
A.Davis reported briefly on the Dragon Boat Festival.
9. New Business
None.
10. Other Business
None.
11.
Committee Meeting Dates
Community Development - Wednesday, October 16, 2003 at 6pm
Planning Committee - Thursday, October 17,2003 at 7pm
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12. Date of Next Board Meeting
Thursday, October 23,2003 at 7:30pm in the Consumers Gas Board Room
13. Adjournment
A motion to adjourn the meeting was made by V. DeCecco at 8:30 pm.
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DATE
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MINUTES FOR BARRIE PUBLIC LIBRARY BOARD MEETING # 03-08
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DATE:
Thursday, October 23, 2003
TIME:
7:30 p.m.
LOCATION: Consumer's Gas Board Room
PRESENT: LPlatt (Chair), W.Porter, M.Sherman (left 8:29pm), T.Blain, L.McClean,
V.DeCecco, C.Virgo, A.Davis, J.Ross (Recorder)
ABSENT: W.Fraser, A.Eadie
1. Call to Order
The meeting was called to order at 7:35pm. Visitors S.Kastner, O.Broomes and
E. Wilson were welcomed.
2. Confirmation of Agenda
The agenda was confirmed with the deletion of Motion re Teen Advisory Board Policy
under item 7.2 (ii).
3. Conflict of Interest
None declared.
4. Minutes of Meeting
4.1 Minutes of Board Meeting #03-07 dated Thursday. September 25.2003
The following corrections were noted:
Add W.Fraser to list of those present; correct spelling ofL.McClean; under Item 5, all to
be removed from the listserv except W.Porter.
#03-33
MCCLEAN - VIRGO
THAT the Minutes of Board Meeting #03-07 dated Thursday, September 25, 2003
be adopted as amended. CARRIED.
5. Business Arising
None.
6. Report of the Chair
October is the last month to complete the Community Needs Survey. A booth will be set
up at Zehr's at Yonge St & Big Bay Point Rd from 10am-4pm on October 25 and 26.
Send email to A.Andrusyszyn if you are available to assist. Survey results should be
available fairly soon and will go first to the Library Board, then possibly to the new
Council.
A reminder that a Recognition Evening for Dragon Boat Volunteers will be held in the
Library on Friday, October 24 7-8:30pm. RSVP A.Andrusyszyn.
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Send email to J .Ross if you need Library Christmas cards to send out.
The Chair and Director attended a meeting of the Simcoe County District School Board
on Wednesday, October 22, 2003 to make a presentation asking school trustees to
reconsider their position regarding library board composition.
7. Committee Reports
7.1 Financial Statements for August and September, 2003
#03-34
MCCLEAN - VIRGO
THAT the Financial Statements for August and September 2003 and the
expenditures as listed be approved. CARRIED.
The Board requested that the Business Officer create a separate item on the financial
statements for Dragon Boat and Fundraising expenditure. It was also requested that the
Golf line be removed.
7.2 Minutes of Community Development Committee Meeting #03-04 dated
Wednesday, October 15,2003
It was noted that one visitor, S.Kastner, attended this meeting.
#03-35
DECECCO - MCCLEAN
THAT the Minutes of Community Development Committee Meeting #03-04 dated
Wednesday, October 15,2003 be received. CARRIED.
i) Dragon Boat Festival Wrap-up Report
The Dragon Boat Festival was a successful event, especially in terms of raising
community awareness. Many positive comments were received.
#03-36
DECCO - MCCLEAN
THAT the Barrie Public Library Board make the Dragon Boat Festival on ongoing
annual event. CARRIED.
ii) Draft Teen Advisory Board Policy
Even though it is titled "Policy", this is really part of a program and presented
for information only at this time. The purpose of TAB is to increase awareness
of the library among teens.:.
7.3 Minutes of Planning Committee Meeting #03-05 dated Thursday, October 16,2003
Teleconference "Tracking Board Success" was presented by Ontario Library Board
Association prior to Planning Committee Meeting.
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#03-37
DECECCO - BLAIN
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THAT the Minutes of Planning Committee Meeting #03-05 dated Thursday,
October 16, 2003 be received. CARRlED.
i) Review of Barrie Public Library Policies
#03-38 PORTER - BLAIN
THAT the Barrie Public Library Board approves BPL Policies dated
October 23, 2003 as amended. CARRlED.
ii) Training Policy
#03-39 PORTER - BLAIN
THAT the Barrie Public Library Board approves the Training Policy.
CARRlED.
8. Director ofLibrarv Services Report for September
The Director commented on circulation statistics.
9. New Business
None.
10. Other Business
None.
11. Committee Meeting Dates
Finance Committee - Wednesday November 12 7:30pm
12. Date of Next Board Meeting
Thursday, November 27, 2003 at 7:30pm in the Consumers Gas Board Room.
13.
DATE
CHAIR
SECRETARY
DATE
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ORILLIA PUBLIC LIBRARY BOARD
MINUI'ES.
NOVEMBER 12, 2003
A regular meeting of the Library Board was held in the Children's Services Department
of the Library commencing at 6:07p.m.
PRESENT - BOARD - C. Dowd, Chair; J. Swartz, Vice-Chair; A. M. Alexander;
R. Fountain; J. Francis; M. Hill; F. Kreisz; K. McLaughlin
- STAFF - M. Saddy, Chief Executive Officer
D. Rowe, Director of Technical Services
T. Chatten, Recorder
ABSENT - B. Stanton
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF-None
FRIENDS OF THE LIBRARY
F. Kreisz distributed and reviewed a report prepared of the recent events of the Friends.
CONSENT AGENDA
MOTION #2003:48
Moved by K. McLaughlin, seconded by R. Fountain that the consent agenda of the
November 12, 2003 meeting be adopted. CARRIED
BUSINESS ARISING FROM THE MINUTES
The board/staff roles to be identified from the Planning document are to be deferred to
the December meeting. C. Dowd reminded those present of the December 6 social event
to introduce the newly elected City Council to the library operations.
REPORT OF BOARD COMMITTEES AND REPRESENTATIVES
Finance - 2004 Budget -
MOTION #2003:49
Moved by J. Francis, seconded by M. Hill that the Library's 2004 Operating Budget as
discussed be accepted. CARRIED
MOTION #2003:50
Moved by J. Swartz, seconded by J. Francis that the supplementary budget as discussed
be accepted. CARRIED
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MOTION #2003:51
Moved by J. Swartz, seconded by F. Kreisz that the Library's request for capital funding
for 2004 be accepted. CARRIED
NEW BUSINESS
The Board would like to recognize the contributions of Mary Rose and Rod Young for all
their hard work to date with the Building Steering Committee. Gift certificates will be
presented to both as a token of the Board's appreciation.
The December meeting will be held Wednesday December 17 at 7:00 p.m. with a social
time for Board members, Building Steering Committee, Council, Friends of the Library,
etc. to follow the meeting at8:oo p.m.
Advertisements for new board members will be upcoming in the local media. The Chair
expressed thanks to those not returning to the Board for their hard work and support
over the course of their term.
Adjournment at 7:43 p.m. moved by J. Swartz.
BOARD CHAIR
CHIEF EXECUTIVE OFFICER
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REPORT OF THE DIRECTOR OF CHILDREN'S AND AUDIO VISUAL SERVICES
October and November 2003
Reference
The number of reference questions answered by Children's Services staff continues to show a small
decline. There was a five percent decline in the number of questions answered in October 2003
over those in 2002, and a three percent decrease in the number of questions answered in
November 2003 over those in November 2002. . However, the year to date statistics is showing only
a 0.59 percent decrease in the number of qu.estions answered by Children's Services staff.
Computer services continue to see good use. October saw a thirteen percent decrease in the use
of the internet but a three percent increase in the use of the mutli-media computer. November saw
an overall increase of two percent in the use of the computers.
Pro~1rams
We are running a full ~Iate of programs in October with six storytime programs running Monday
through Thursday. All of the programs have full registration. The Books for Babies again filled up
quickly so we added a second session. Kelly finished a fun session of Saturday Book Buddies at
the end of October, a program for 3-6 year olds.
As part of the Orillia Jazz Festival, the Children's Services department hosted Jazz Slam - a
program synthesizing music and the written language. The program ran very successfully last year,
however, the attendance was disappointing this year as was the level of participation from the
people who attended.
Lee is leading a Christmas themed Saturday Explorers Club for Children ages 7 and up. This
program is very popular and has full registration. The program runs for five weeks from the middle
of November through to the middle of December.
Community Outreach and Publicitv
I visited Notre Dame and discussed the library and presented a book talk to all the junior grades on
October 23.
The grade 2 class from Mount Slaven visited the library on October 7 for a general introduction to
the library and story time featuring a fall theme.
Central Preschool started regular Friday morning visits to the library in November.
Michelle led a Remembrance Day themed program for a group of Beavers on November 10.
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On November 17 I visited the Moms and Tots program at the Salvation Army Church where I spoke
to the moms on early literacy. As part of my program they made a take home word book to share
with their children. I brought a display of books which I used in my discussion on sharing books with
children. I stayed for lunch and was able to conduct a fun impromptu story time with the children
after lunch. .
Book displays included Thanksgiving, Hallowe'en, War and Remembrance, and Christmas.
STAFF DEVELOPMENT
Lee and Kelly are both taking two courses from Mohawk College's Distance Education program
towards a Library Technician Diploma.
Lee, Kelly, Michelle and I attended an OLA teleconference on November 20th entitled "Storytime
Action" presented by Jennifer Bromann. Jennifer went through a large number of books and
discussed methods of making them interactive with the intention of making the books the active part
of the storytime program rather than the songs and activitie~.
Some of her ideas were original, many have been used before. In addition many of her ideas
require a separate program to be as active as she requires. I also feel there is a need to use
language in many ways in a storytime-as such rhymes, songs and fingerplays are important parts
of early literacy and should always be included in a storytime program.
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MONTHLY REPORT
DIRECTOR OF INFORMATION SERVICES -
OCTOBER 2003
Jayne has produced the Fall newsletter. The library was a bustling place during
Library Week and the programs brought new users in to the facility. 35 people
attended the Genealogical workshop, 41 the Laughter Facilitation program and
about 50 people dropped in for the Jazz session.
I attended a Genealogical conference on Saturday October 18th; the speaker,
John M. Kitzmiller was from the Genealogical Library in Salt Lake City. Topics he
covered included British Genealogical Records, finding Loyalists in British Army
Records and determining Scottish ancestry. I was able to purchase a title on
searching your British ancestry as well, from the many displays available over the
lunch hour.
100'.
Lynn Lockhart and I both found the 6 week online course on Legal Resources on
the Internet very informative. Gail Ward found the course on Government
Publications on the Internet demanding and meaningful, as well.
REFERENCE QUESTIONS:
Reference questions for the year are up by 3 per cent. 2065 questions were
answered in October, 12 were received via e-mail and 3 were received via fax.
USE OF ONLINE PRODUCTS:
The ability to make the databases available from our homepage has caused
usage to increase substantially. EbscoHost was searched 162 times and the
ProQuest products (newspapers, periodicals and historical database from the
Toronto Star) were accessed 207 times.
INTERNET USAGE:
Use of the Internet was down again this month to 1603 bookings, from 1704 last
year. Again, this is reflective of the fact that we are no longer providing Internet
and computer training from 9 to 10 a.m.
USAGE OF WEB SITE AND FROST PAPERS:
Our homepage was accessed 2391 times in October and the Frost Papers were
visited 106 times, perhaps due to the World War 1 component which may have
been used by students doing Remembrance Day projects.
VOLUNTEER HOURS:
Volunteer hours were down substantially during the month, which meant that
large backlogs of books that required shelving began to build. Last year we
logged 261 hours and we were down to 163 hours this October. Jayne has put
plans in place to recruit more help.
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NEWSPAPER INDEX:
The new program was not accumulating statistics for the newspaper indexing
properly, but Pavliks have sent us a new patch that has corrected this problem.
Forty newspapers were indexed in the month.
PROMOTION:
Three newspaper articles were written for the Packet. Three fiction bookmarks, 2
booklist, and 1 promotional brochure were created during October.
COMMUNITY OUTREACH:
rxtaterials were delivered to 14 shut-ins during the month.
INTERLIBRARY LOANS:
Activity in Interlibrary Loans increased over last year at this time. 127 library
items were borrowed and 180 items were loaned to other libraries.
GOVERNMENT DOCUMENTS and VERTICAL FILES:
269 items were added to this collection and 338 items were weeded out.
\Od-l
MONTHLY REPORT
DIRECTOR OF INFORMATION SERVICES
NOVEMBER 2003
The library played host to two students for the "Bring your Child to Work Day" on November 5th.
Both students were given a tour and did job shadowing in all library departments, as well as
completing assigned tasks.
Jayne organized a program called Orillia: the Good 01' Days hosted by Peter McGarvey and
involving a panel of long-time Orillia residents. The periodical room was filled to overflowing and it
was so well received that the audience requested that we do it again at a later meeting.
The CDC held a special meeting on November 20th to develop a project involving affordable
housing and training youth for skilled trades. Three presenters described different projects that
involved the training of young people and the success of them. Further discussion and planning
of a similar program for Orillia will take place at the December COD meeting.
As some statistics are not yet available, an abbreviated report of services follows.
REFERENCE QUESTIONS:
Overall, questions were down for the month over last November. 1960 questions were asked of
information staff: two were received via e-mail and one was received via fax.
USE OF ONLINE PRODUCTS:
The newly mounted database assisted 164 users and Ebsco experienced 171 hits in the month.
INTERNET USAGE:
The number of Internet uses was exactly the same in November 2002 and November 2003 (1679
users) !
USAGE OF WEB SITE AND FROST PAPERS:
The Frost pagers were accessed 60 times during November and the homepage experienced
2313 hits in the month.
VOLUNTEER HOURS:
Volunteer hours in the month were down from 281 to 204.
NEWSPAPER INDEX:
462 news stories and 127 births, deaths and marriages were indexed in the month.
PROMOTION:
Two newspaper articles were written for the Packet. Four fiction bookmarks and one booklist
were created to promote collections and three promotional brochures were done to promote
services.
INTERLIBRARY LOANS:
Materials borrowed from other libraries increased 28 per cent and materials loaned to other
libraries increased by 37 percent for the month.
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REPORT OF THE DIRECTOR OF TECHNICAL SERVICES
November 2003
Circulation
There has been good public response to the separate shelves for rotating
collections of large-print materials. Now that users know what they are, and
that they are here for a limited time, they are anxious to borrow them. We
have also adjusted the loan period to help maximize everyone's access.
The 2004 library operating budget was submitted in November. Of special
interest for the Circulation Department is money to redesign the main desk to
improve operations and allow for staff to sit in some places.
Technical Processing
Gail Matthews' return h~s been progressing nicely, and she was working 6
hours per day by the end of November. Much of what she was doing was
relearning all the work she was away from for 11 months. Kelly Smith was still
spending time working in the department as well, helping Gail ease the
transition and finishing off several of the projects she has been working on.
In the 2004 budget, we are asking for money to hire staff (most likely Kelly) for
about 200 hours to undertake a number of TP projects that have been under
consideration for some time. We are also trying to identify projects that could
be done by students on placements from various institutions. At times we are
offered students, but lack a list of planned projects we can use to respond
quickly.
Building Plannine:
The library's internal planning moved along in November, with work done by
departments to identify the various functions that go into each operation. This
analysis will be used to determine space, equipment and .staffing needs in a
new building.
A number of staff went on library visits November 12, to the Aurora and Barrie
public libraries. These field trips allow staff to look at other buildings, and see
what they like or don't like, and perhaps learn from the experiences of others in
newer library buildings.
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REPORT OF THE DIRECTOR OF TECHNICAL SERVICES
October 2003
Systems
We were able to resolve a problem we had with Geoweb intermittently going
offline at the OPACs, and requiring a reboot. It appears one of the ports in
our distribution hub had become faulty. Once we moved the cable to
another port, our problem was solved.
Circulation
The public took readily to Sunday hours again in October, with 475 items
circulating on the 19th and 26th. Overall, circulation was up this October
over last year by over 500 items.
Technical Processing
Gail Matthews returned to work October 6 after a lengthy sick leave. She
began her return gradually, working 2 hours per day, eventually hoping to
build up to full time in November.
Building Planning
In October the library staff began to devise a building plan, which would
specify needed spaces, equipment and systems in a new library. This
would be used to help guide architects in the upcoming feasibility study
and in future library designs and planning. The initial meetings were used
to identify the many services and operations the library carries out.
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Office of the Minister
Bureau du ministre
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Ontario
Ministry of
Municipal Affairs
Ministere des
Affaires municipales
777 Bay Street
Toronto ON M5G 2E5
Tel. (416) 585-7000
www.mah.Qov.on.ca
777, rue Bay
Toronto ON M5G 2E5
Tel. (416) 585-7000
www.mah.Qov.on.ca
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December 3, 2003
His Worship
Mayor J. Neil Craig
Township of Oro-Medonte
PO Box 100
Oro ON LOL 2XO
Dear Mayor Craig:
I would like to offer my congratulations to you and the members of your council who were
elected or re-elected on November 10, 2003. Municipal councils are the level of government
closest to the people of Ontario and, as such, I am looking forward to working with you as we
move forward towards our goal of strengthened municipalities.
Premier McGuinty is committed to a new partnership with the municipal sector. We will work
with you and treat you with respect, recognizing that Ontario's communities are diverse.
While we all understand the importance of ensuring province-wide standards for all Ontarians
regardless of where they live, we know that a "one-size-fits-all" approach does not always
recognize practical local solutions. We will work in cooperation with all of our partners to find
the best solutions to our common concerns.
Once again, I congratulate you and wish you and your council colleagues much success in your
upcoming council term.
1322(06195)
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The Corporation of the
County of
Simcoe
(705) 726-9300 Fax: (705) 727-7984
Beeton Area: (905) 729-2294
E-mail: roads@county.simcoe.on.ca
Jerry Ball, C.R.S.S.
Public Works Superintendent
Township of Oro-Medonte
148 Line 7 South, Box 100
Oro, Ontario
LOL 2XO
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ORO-MEDONTE
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1110 Highway 26
Administration Centre
Midhurst, Ontario LOL 1XO
ROADS AND ENGINEERING
Telephone Extension 250/251
January 12, 2004
File No.: T06
Dear Mr. Ball:
RE: Various requests by Oro-Medonte Council
This is in response to your correspondence dated December 4th, 2003, concerning various issues raised at
your Committee of the Whole meeting of November 26, 2003. These matters will be addressed as
follows:
1. The street sign at the intersection of O'Brien Street and Ridge Road will be replaced. The County
has experienced several problems with missing signs at this intersection. The design and erection
of these signs will be altered to minimize repeat occurrences.
2. Several trees along County Road II(Old Barrie Road) at the Knox Cemetery have been identified
for removal this season when the weather permits. A site meeting can be arranged with our works
Foreman to discuss this work if you wish.
3. A report will be prepared for the Corporate Services Committee with a recommendation to extend
the existing speed limit zone along County Road 11 in the village of Edgar. This report will be in
front of the February sitting of Committee and Council.
I trust this meets your acceptance, should you have any further questions please contact the undersigned.
Sincerely,
/~/L/hJ' /:./
G:/{:v/{v-~
Christian Meile, P. Eng.
Transportation Maintenance Manager
X:\Roads & Engineering\T - transportation services\T06 - road maintenance\2004\Oro-Medonte requsets_ various.doc
THE CORPORATION OF THE
\Ltq-~
TOWN&fIIP
rg/V-or~~
148 Line 7 S., Box 100
Oro, Ontario LOL 2XQ
Phone (705) 487-2171
fax (705) 487 -0133
www.oro-medonte.ca
December 4, 2003
County of Simcoe
Administration Centre
1110 Hwy. #26
MIDHURST, Ontario
LOL 1 XO
ATTENTION: Mr. Christian Meile
Re: Various Requests by Council
. Dear Mr. Meile:
At our last Committee of the Whole Meeting held on November 26, 2003, Council
requested that the County be contacted to address the following issues:
1. The street sign at the intersection of O'Brien Street and Ridge Road has been
removed;
2. Please investigate the maple trees along the Old Barrie Road and. the Knox
Cemetery. Apparently, some of these trees are dying and should be removed.
This request was received by the Cemetery Board;
3. Consideration be given to extend the speed limit zone on the Old Barrie Road
. further to the east through the village of Edgar.
Would you please advise the undersigned of your intentions once your Department has
reviewed these requests.
Sincerely,
TOWNSHIP OF ORO-MEDONTE
Jerry Ball, .R.S.S.
Public Works Superintendent
JB/ps
c.c. Members of Council
Jennifer Zieleniewski, C.A.O.
\Yb
Dear Mr. Ron Kolbe,
January 15,2004
It is with great regret that I offer my resignation as Building Official with The
Corporation of the Township of Oro-Medonte effective January 23, 2004. I would like to
thank all staff and the Township of Oro-Medonte for the employment opportunity. The
City of Orillia has offered a full time position. Also an extended thank-you to Jennifer
and yourself Ron it has been a pleasure working with you, your professional approach
and guidance has been absolutely amazing. I am leaving Oro-Medonte with a wealth of
knowledge and could not say thank-you enough.
COMMUNITY CHURCH
85/6 Sideroad
Shanty Bay t ON
lOl
Ph # (705) 737-0079
Fax # (705) 737-9028
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Township of Oro-Medonte
P.O. Box 100
Oro, ON
LOL 2XO
JAN Z 1 2004
ORO-MEDONTE
TOWNSHIP
January 21, 2004
Attention: Mayor & Town Council
Re: Severance Application B-43/03
As per the recommendations made from the Committee of Adjustment a meeting was
held with the Planning Department to further discuss our initial application.
A further recommendation made by this Committee was to consider applications for
Official Plan and Zoning BY -law Amendments. As no assurance has been given to us
regarding the approval of our application and because we are a charitable organization it
is our request at this time that you would seriously consider waiving the fees for these
applications. Please bear in mind that should approval be granted for our application( s)
we would be willing for the township to have access to the recreational fields.
The Committee of Adjustment requested us to review our application further to
determine the amount of land required for the lot addition. In response to this
recommendation it is our view that eight (8) acres is not an unrealistic amount of
property considering the approval of land purchases by other churches in our vicinity. As
Barrie expands and the needs of our community become greater likewise the needs of the
church expand and property for future growth needs to be considered.
A response to this letter at your earliest convenience would be appreciated. Please feel
free to contact me should you require further information or should any questions arise.
Sincer~.
/--'
On Behalf 0 e : ~.
Calvary Community Church Deacon Board
Rev. Kevin G. Bushey
Senior Pastor
, .
eMunicipal Wcrid'- Fenn 1120.1
. R~8. ToM. in CaMda. Municipal World
Til.Drai1Ulg.A.ct, R.S.O.I990,c. T.8,.. 8
R.R.O.I990.Rcg.I032,Fann II
\ \0<=\ - \
RATING BY-LAW
THE CORPORATION OF THE
Townshi? of Oro-Medonte
BY-LAW NUMBER 2004-001
A by-law imposing special annual drainage rates upon land in respect
of which money is borrowed under the Tile Drainage Act.
WHEREAS owners of land in the municipality have applied to the Council under the Tile
Drainage Act for loans for the purpose of constructing subsurface drainage works on such
land;
AND WHEREAS the Council has. upon their application, lent the owners the total sum of
$ . :> J ~P.O...QQ ., to be repaid with interest by means of rates hereinafter imposed;
BE IT THEREFORE ENACTED by the Council:
1. That annual rates as set out in Schedule 'A' attached hereto are hereby imposed upon
such land as described for a period of ten years. such rates to be levied and collected in
the same manner as taxes.
Passed this.. . n. .s.t. . day of . . . . . .J~t1UAr.y. . . . . . .. . . . . . . . . . 1)9(. .2.004.
......................................................................
Mayor J. Neil Craig / Head of Council
......................................................................
Marilyn Pennycook / Clerk
~ WOtfd' - Fonn 1120-2
. R.,. r AI. i. CO-.MllhiCipo/WOr/d llfC.
- -
- )01
-
Name and address of owner Description of land draIned ProPOSed date Sum to be loaned Annual rate
Of loan $ to be imPOsed
I........ . $
........ ...... RqU..#. ..4.:J.. M>. .9.lQ. ..Q94. .1,5 700
r--- Con. 11 W Pt Lot 17 ......................... March 1, 2004 $5~100.00 $760.05
...... . ........
..........................................................................
r---
........ ......
" ....... . '" ..... . '. ....... ........ ..... ". '. ....... " . ..................
r---
........ . . . . . . . . . . .... '. . . ......... ..... " ........ ....... .......... .......................
........................................ ............ .................. .................. ......................... . . .........................
.....................-................. .......... ...................... ..... '. . ....... . . . ,.. . . " ........ ........ ....... '" .............. ....... "
..... ......... .................... '" '.. . . ......................... . " ". . . '" . "'" ........ ........... ......... . "" . '" ""'" . . "'" ......
.. .. .. .. . .. .. . . .. .. .. . .. .. .. . .. . .. .. .. . . .. . . . .. .. .. .. . . .. .. .. . .. . .. . .. .. .. ......................................................................... .
... '''''' ........................ ""'''''"" ........................ .................................................... ..................... -
................................................ ............... .......... ....................... .........................,.........................
. Total Prine/pal of debenture and total Sum shown on bY./aw TOTAL · $ 5, 100. 00
, j
The Cotpo,..,tion of the IO"nsh!" of Oro-Medon""
\
SCHEDULE 'A' to By-law Number _ 2004-001
f)
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I
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\ ~b - \
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2004-002
Being a By-law to provide for an interim tax
levy and to provide for the payment of taxes
and to provide for penalty and interest.
WHEREAS Section 317(1) of the Municipal Act, 2001, S.O. 2001, c.25 as
amended, provides that the Council of a local municipality may before the adoption
of the estimates for the year pass a by-law levying amounts on the assessment of
property in the local municipality rateable for local municipality purposes;
AND WHEREAS Section 317(3) of the Municipal Act, 2001, S.O. 2001, c.25 as
amended, provides that the amount levied on a property shall not exceed 50%
(percent) of the total amount of taxes for municipal and school purposes levied on
the property for the previous year;
AND WHEREAS the Council of the Corporation of the Township of Oro-Medonte
deems it expedient to enact such a by-law;
NOW THEREFORE the Council of the Corporation of the Township of Oro-
Medonte enacts as follows:
1. a) There shall be levied and collected upon all properties having
rateable assessment in the Corporation of the Township of
Oro-Medonte an amount of 50% of the total amount of taxes for
municipal and school purposes levied on the property for the
previous year.
2. The said interim tax levy shall be due and payable in two equal installments
on or before Friday February 27th, 2004 and Friday April 30th ,2004.
3. The Treasurer is hereby authorized to mail or cause to be mailed the notice
of taxes due to the address of the residence or place of business of the
person to whom such notice is required to be given as shown on the latest
revised Assessment Roll.
4. A penalty for non-payment of taxes shall be imposed not exceeding 1 % %
on the first day of default, and on. the first day of each calendar month
thereafter during the year 2004, until taxes are paid.
5. That there be added an interest charge of 1 %% on the first day of each
month on any outstanding tax arrears from the 31st day of December in the
year in which the taxes were levied until the taxes are paid.
6. Taxes are payable at the Township of Oro-Medonte Administration Office or
at most financial institutions which accept and process payments on behalf
of customers, with the onus on the financial institution to remit payments on
time.
7. That the Treasurer be authorized to accept part payment from time to time
on account of any. taxes due and to give a receipt for such part payment,
provided that acceptance of any such payment shall not affect the collection
of any penalty or interest or any other levies, rates, charges or collections
imposed, collectable and due in respect to any non-payment.
8. By-law No. 2003-001 is hereby repealed.
By-law No. 2004-002 Interim Tax Levy
\ ~b-d.-
9. That this by-law comes into force and takes effect on and from the date of
the final passing.
READ a first and second time this 21st day of January, 2004.
BY-LAW read a third time and finally passed this 21s1 day of January, 2004.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
MAYOR J. NEIL CRAIG
CLERK MARILYN PENNYCOOK
\\oc
The Corporation of the Township of Oro-Medonte
By-law Number 2004-006
Being a By-law to Amend Schedule "A" of By-law Number 2002-138,
A By-law to govern the Proceedings of Council and Committees of Council in
the Township of Oro-Medonte
WHEREAS the Township of Oro~Medonte did, on the 18th day of December, 2002
enact By~law No. 2002~ 138, being a by-law to govern the proceedings of Council and
Committees of Council under the authority of The Municipal Act, S.O. 2001, c. 25,
Section 238(2);
AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte
deems it appropriate to amend Schedule "A" of By-law No. 2002-138;
NOW THEREFORE the Council of The Corporation of the Township of Oro-Medonte
hereby enacts as follows:
1. That Section 11.0 of Schedule "A" of By-Law No. 2002-138 be amended to
include:
"11.4 Voting - Planning Advisory Committee
The Mayor shall be considered ex-officio on all Standing Committees of
Council and shall not be entitled to a vote with the exception of the
Committee of the Whole and Planning Advisory Committee."
2. That this by-law shall come into force and effect on the final passing thereof.
BY-LAW READ A FIRST AND SECOND TIMES THIS 21st DAY OF JANUARY,
2004.
BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS
, 2004.
DAY OF
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
MAYOR, J. NEIL CRAIG
CLERK, MARILYN PENNYCOOK
1\9 d.
CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2004-007
By-law to Amend By-law No. 2001-009, being a By-law to Appoint
Representatives to the Planning Advisory Committee
WHEREAS Council of The Corporation of the Township of Oro-Medonte did, on
the 17th day of January, 2001, appoint representatives to the Planning Advisory
Committee for the term of Council;
NOW THEREFORE, Council of The Corporation of the Township of Oro-Medonte
hereby enacts as follows:
1. THAT Sections 4 and 5 of By-law 2001-009 be amended as follows:
"4. THAT four members of the public shall be appointed as
members of the Oro-Medonte Planning Advisory Committee
for the term of the Council that appointed them or until their
successors are appointed. Where a member ceases to be a
member before the expiration of his or her term, Council may
appoint another eligible person for the unexpired portion of
the term.
5. THAT the Mayor and all members of Council shall be
members of the Committee."
2. THAT this By-law shall come into force and take effect on its final passing
thereof.
By-law read a first and second time this 21st day of January 2004.
By-law read a third time and finally passed this
2004.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
day of
Mayor, J. Neil Craig
Clerk, Marilyn Pennycook
(~~
CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2004..Q08
By-law to Amend By-law No. 2001-010, being a By-law to Appoint
Representatives to the Committee of Adjustment
WHEREAS Council of The Corporation of the Township of Oro-Medonte did, on
the 17th day of January, 2001, appoint representatives to the Committee of
Adjustment for the term of Council;
NOW THEREFORE, Council of The Corporation of the Township of Oro-Medonte
hereby enacts as follows:
1. THAT Section 3 of By-law 2001-010 be amended as follows:
"3. That fIVe representatives of the public shall be appointed as
members of the Oro-Medonte Township Committee of
Adjustment."
2. THAT this By-law shall come into force and take effect on its final passing
thereof.
By-law read a first and second time this 21st day of January 2004.
By-law read a third time and finally passed this
2004.
day of
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, J. Neil Craig
Clerk, Marilyn Pennycook
llof
CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2004-009
Being a By-law to Appoint Representatives to the Lake Simcoe Regional
Airport Commission and to repeal By-law No. 2001-013
WHEREAS Council of The Corporation of the Township of Oro-Medonte did, on
the 15th day of May, 2002 enter into an agreement with the City of Orillia and the
City of Barrie to provide for the continued management, operation, maintenance
and improvement of the Lake Simcoe Regional Airport by the Lake Simcoe
Regional Airport Commission;
AND WHEREAS Section 11(1) of the Municipal Act, S.O. 2001, c.25, as
amended provides that a municipality may pass by-laws respecting matters
regarding transportation systems, other than highways (airports);
AND WHEREAS Section 224 of the Municipal Act, S.O. 2001, c.25, as amended,
provides that the role of Council is to ensure that administrative practices are in
place to implement the decisions of Council;
AND WHEREAS Council of The Corporation of the Township of Oro-Medonte
did, on the 17th day of January, 2001, appoint representatives to the Lake Simcoe
Regional Airport Commission for the term of Council;
NOW THEREFORE, Council of The Corporation of the Township of Oro-Medonte
hereby enacts as follows:
1. THAT representatives appointed under this by-law shall use the Lake Simcoe
Regional Airport Agreement as their mandate and terms of reference for the
control and management of the Lake Simcoe Regional Airport;
2. THAT two members of Council and one member of the public be appointed
as representatives to the Lake Simcoe Regional Airport Commission.
3. THAT By-law No. 2001-013 is hereby repealed in its entirety.
4. THAT this By-law shall come into force and take effect on its final passing
thereof.
By-law read a first and second time this 21st day of January 2004.
By-law read a third time and finally passed this
2004.
day of
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, J. Neil Craig
Clerk, Marilyn Pennycook
CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE '\.o~ - \
BY-LAW NO. 2004-011
Being a By-law to Appoint Representatives to Various Committees/Organizations
and to Repeal By-Laws No. 2001-008, 2002-003 and 2002-130
WHEREAS Section 224 of the Municipal Act, S.O. 2001, c.25, as amended, provides
that the role of Council is to ensure that administrative practices are in place to
implement the decisions of Council;
AND WHEREAS Council of the Township of Oro-Medonte is requested to appoint
representatives to various external organizations;
NOW THEREFORE the Council of the Township ofOro-Medonte enacts as follows:
1. THAT the following representatives be appointed to the following
committees/organizations for the term of Council:
· Committee of Adjustment: Linda Aiken
David Edwards
Allan Johnson
Michelle Lynch
Garry Potter
· Planning Advisory Committee Mayor and Members of Council
Terry Allison
Robert Barlow
Mel Coutanche
Craig Drury
· Recognition Committee: Deputy Mayor Harry Hughes
Councillor Dan Buttineau
Councillor Ralph Hough
Councillor Paul Marshall
. Lake Simcoe Regional Airport Commission: Councillor Ralph Hough
Councillor John Crawford
Leonard Leach
· Lake Simcoe Region Conservation Authority: Councillor Paul Marshall
. Nottawasaga Valley Conservation Authority: Councillor Ralph Hough
Councillor Ruth Fountain
· Orillia Soldiers Memorial Hospital Board Councillor Fountain
· Royal Victoria Hospital Deputy Mayor Harry Hughes
· Severn Sound Environmental Association Councillor Ralph Hough
2. THAT the following representatives be appointed to the respective
committees/organizations for a one-year term:
. Site Plan Control Technical Support Group:
Councillor John Crawford
Councillor Ruth Fountain
· Orillia Chamber of Commerce Deputy Mayor Harry Hughes
· Orillia Library Board Councillor John Crawford
· Oro-Medonte Chamber of Commerce Councillor John Crawford
· Oro-Medonte Community Policing Committee Councillor Dan Buttineau
3. THAT the following representatives be appointed to the Recreation Technical
Support Group:
. One Year Term:
Councillor Dan Buttineau
Councillor Paul Marshall
Bob Gregory
Ian Hunter
Lynette Crawford Mader
. Term of Council:
i lo~ - ~
3. THAT this By-law shall come into force and take effect on its final passing thereof.
By-law read a first and second time this 21st day of January 2004.
By-law read a third time and finally passed this day of 2004.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, J. Neil Craig
Clerk, Marilyn pennycook
"
11
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2004-005
BEING A BY -LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL
MEETING HELD ON WEDNESDAY, JANUARY 21,2004.
THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
HEREBY ENACTS AS FOLLOWS:
1. THAT the action of the Council at its Council Meeting held on Wednesday,
January 21, 2004, and in respect to each Motion, Resolution and other actions
passed and taken by the Council at its said Meeting is, except where prior
approval of the Ontario Municipal Board is required, hereby adopted. ratified and
confirmed.
2. THAT the Mayor and the proper Officials of the Township are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute aU documents as may be
. necessary on behalf of the Council of the Corporation of the Township of Oro-
Medonte. And, the Clerk is hereby authorized and directed to affix the corporate
seal to all said documents.
BY-LAW READ A FIRST AND SECOND TIME THIS 21" DAY OF JANUARY,
2004.
BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 21"1 DAY OF
JANUARY, 2004.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, J. Neil Craig
Clerk, Marilyn Pennycook