06 12 2019 Council Agenda
The Township of Oro-Medonte
Council Meeting Agenda
Council Chambers
Wednesday, June 12, 2019
8:30 a.m. - Closed Session
10:30 a.m. - Open Session
Page
1. Call to Order - Moment of Reflection:
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
3. Disclosure of Pecuniary Interest:
4. Closed Session Items:
a) Motion to go In Closed Session.
b) Motion to Rise and Report.
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Corporate
Staffing Update).
d) Robin Dunn, CAO; Tamara Obee, Manager, Human Resources, Health &
Safety re: Labour Relations/employee negotiations (Legislative Compliance).
e) Robin Dunn, CAO; Donna Hewitt, Director, Corporate Services re:
Acquisition/disposition of land (Lake Simcoe Regional Airport).
f) Andria Leigh, Director, Development Services re: Solicitor-client privilege
(Short Term Rentals (Airbnb)).
g) Robin Dunn, CAO re: Labour relations/employee negotiations (Collective
Bargaining).
h) Robin Dunn, CAO; Andria Leigh, Director, Development Services re: A
position, plan, procedure, criteria or instruction to be applied to any
negotiations related to the municipality (West 1/2 Lot 11, Concession 8).
i) Shawn Binns, Director, Operations and Community Services re:
Acquisition/disposition of land (Edgar Community Hall).
j) Robin Dunn, CAO; Karen Way, Clerk re: Education or training of members
(Conduct Policies).
5. Minutes of Council and Committees:
7 - 24a) Minutes of Council meeting held on Wednesday, May 22, 2019.
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Council Meeting Agenda -June 12, 2019
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations:
25 - 26 a) 11:15 a.m. Todd Jenereaux, Executive Vice President, Republic Live, on
behalf of Burl's Creek Event Grounds Inc., re: Sound Level
Restrictions/Monitoring Levels for Large Scale Events and Memorandum of
Understanding (MOU) Conditions and the Special Event Permit process
\[Refer to Item 12b)\].
9. Presentations:
27 - 43 a) 10:30 a.m. MDB Insight re: Oro-Medonte Community Satisfaction Survey
2019 \[Refer to Item 12a)\].
10. Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item
which the public member may request be brought forward and considered
earlier in the meeting.
11. Open Forum:
The Open Forum provides an opportunity for the public to provide verbal
comments to Council, in Open Session, on matters scheduled on the current
agenda, and shall be conducted as follows:
Open Forum shall last no longer than 20 minutes;
Each speaker shall be required to identify the agenda item they are
speaking to and provide their name and address, which may become
part of the public record;
A speaker shall be limited to 2 minutes per agenda item;
No response shall be provided to any question posed during Open
Forum;
No discussion, debate or decisions will occur during Open Forum;
Each speaker is permitted to speak only once per agenda item;
A speaker may provide comment on one agenda item and then shall
step aside to enable another to provide comment on an agenda item;
No speaker shall speak to a second agenda item until other
individuals have had an opportunity to speak once;
Speakers providing comment on the same agenda item, shall be
requested to limit their comments so as to provide additional
information and not repeat the same information provided by a
previous speaker;
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Council Meeting Agenda -June 12, 2019
Comments made during Open Forum will not form part of the minutes
of the meeting;
The following matters will not be permitted during Open Forum:
o Comments/complaints against Members of Council or
Township staff;
o Matters beyond the jurisdiction of Council or the Township;
o Closed Session agenda items, including current or pending
litigation, or Insurance claims and/or pending claims by or
against the Township;
o Comments with respect to Minutes of Council and Committees;
o Comments that are contrary to the Municipal Freedom of
Information and Protection of Privacy Act;
o Comments with respect to any applications which have
proceeded through a Public Meeting in accordance with the
Planning Act, with the exception of comment related to a
recommendation contained within the Staff Report.
The Chair may conclude Open Forum prior to the 20 minute maximum
time limit, for non-compliance with the Open Forum parameters,
Conduct of Members of the Public, or any other reason.
12. Reports of Municipal Officers:
44 - 48 a) CS2019-11, Donna Hewitt, Director, Corporate Services re: Corporate
Strategic Planning Process.
49 - 68 b) OCS2019-17, Shawn Binns, Director, Operations and Community Services
Rolling Stones, Big Sky Music
Festival and Boots and Hearts.
69 - 107 c) FES2019-2, Mel Brown, Fire Prevention; Marie Brissette, Special Projects
Coordinator re: Open Air Burning Permit Process and Draft By-Law.
108 - 112 d) OCS2019-18, Shawn Binns, Director, Operations and Community Services
re: Operations and Community Services Fees and Charges Review \[Refer to
Item 17d)\].
113 - 135 e) HR2019-4, Tamara Obee, Manager, Human Resources, Health & Safety re:
Human Resources/Health & Safety Policies.
136 - 145 f) DS2019-74, Derek Witlib, Manager, Planning Services re: Site Plan Control
By-Law Update \[Refer to Item 17b)\].
146 - 156 g) CAO2019-3, Robin Dunn, CAO re: Service Delivery and Technology
Continuous Improvements, Efficiencies, and Modernization \[to be
distributed\].
13. Reports of Members of Council:
a) Updates from Council Representatives County of Simcoe and Township
Partners and Agencies.
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Council Meeting Agenda -June 12, 2019
on the activities of the County of Simcoe an
Agencies.
14. Consent Agenda:
157 - 159 a) Announcements of Interest to the Public:
1. Carley Community Hall, 396 Warminster Sideroad, Pasta Dinner and
Silent Auction, June 7, 2019, 5:30 or 7:00 p.m sittings.
2. Touch a Truck, June 16, 2019, 10:00 a.m. - 2:00 p.m., Horseshoe
Resort.
3. Oro-Medonte Horticultural Society, Summer Garden Tour, July 14,
2019, Horseshoe Valley & Bidwell Road Area.
160 - 164 b) Minutes of Barrie Public Library Board meeting held on Thursday, April 25,
2019.
Staff Recommendation: Receive for Information Only.
165 - 188 c) Barrie Public Library re: What's Happening at Your Library, Edition 31, June-
August 2019.
Staff Recommendation: Receive for Information Only.
189 - 194 d) Minutes of Lake Simcoe Region Conservation Authority meeting held on
Friday, April 26, 2019.
Staff Recommendation: Receive for Information Only.
195 - 260 e) Lake Simcoe Region Conservation Authority (LSRCA) re: 2019 LSRCA -
Budget and Municipal Levies.
Staff Recommendation: Receive for Information Only.
261 - 266 f) Lake Simcoe Region Conservation Authority (LSRCA) re: Report No. 29-19-
BOD re: Modernizing Conservation Authority Operations - Conservation
Authorities Act, ERO No. 013-5018.
Staff Recommendation: Receive for Information Only.
267 - 269 g) Town of Wasaga Beach re: Regional (County) Government Review.
Staff Recommendation: Receive for Information Only.
270 h) Simcoe County District School Board (SCDSB) re: Notice of Passing of an
Amending Education Development Charges By-Law by SCDSB.
Staff Recommendation: Receive for Information Only.
271 - 281 i) Correspondence received re: Bill 108, More Homes, More Choice Act, 2019.
1. Town of Halton Hills dated May 28, 2019;
2. The Regional Municipality of York dated May 17, 2019;
3. Grey County dated May 28, 2019;
4. Town of Grimsby received May 27, 2019.
Staff Recommendation: Receive for Information Only.
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Council Meeting Agenda -June 12, 2019
282 - 305 j) Correspondence received re: Short Term Rentals (Airbnb's).
1. Darlene Avery dated May 24, 2019
2. Aubrey Brasdeo dated June 4, 2019
3. Vera Cameron-van Amelsvoort dated June 2, 2019
4. John and Janet Fawcett dated May 21, 2019
5. Harry Kruse / Leanne Worsfold dated June 5, 2019
6. Pamela and Tracy LeMay dated May 21, 2019
7. Bruce and Anne Magee dated May 22, 2019
8. Frank Maw dated June 4, 2019
9. Shannon, Ryan, Charlie, Van & Daisy Russell dated June 4, 2019
10. Barry Sookman dated May 22, 2019
11. Luke Xia dated June 4, 2019
12. Resident dated May 29, 2019
13. Resident received May 27, 2019
Staff Recommendation: Receive and Consider in Conjunction with Draft By-
Law.
306 k) Correspondence received from Diane Straus re: Open Air Burning Permit.
Staff Recommendation: Receive and Consider in Conjunction with
Report/Draft By-Law.
307 - 309 l)
Associations (FOCA) re: Rural Ontario, We're In This Together.
Staff Recommendation: Receive for Information Only.
310 - 312 m) BILD News, June, 2019.
Staff Recommendation: Receive for Information Only.
15. Communications/Petitions:
313 - 314 a) Brandon Amyot, President, Fierte Simcoe Pride re: Request for a Flag
Raising on Monday, July 29, 2019, 1:00 p.m. and Request for Proclamation,
July 29-August 11, 2019, "Fierte Simcoe Pride".
315 b) Anthony B. Keene re: Request for Flag Raising and Proclamation, August 9,
2019 as "National Peacekeepers' Day".
16. Notice of Motions:
None.
17. By-Laws:
316 - 321 a) By-Law No. 2019-056: A By-Law to Designate Areas of the Township of
Oro-Medonte as Site Plan Control Areas and to Repeal By-Law No. 2015-
086.
322 - 326 b) By-Law No. 2019-058: A By-Law to adopt the estimates of all amounts
required during the year and for levying the tax rates for the year 2019.
327 c) By-Law No. 2019-060: A By-Law to Amend By-Law, 2018--law of
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Council Meeting Agenda -June 12, 2019
The Corporation of the Township of Oro-Medonte to Provide for the
-law).
18. Closed Session Items (Unfinished Items):
19. Confirmation By-Law:
328 a) By-Law No. 2019-057: Being a by-Law to confirm the proceedings of the
Council meeting held on Wednesday, June 12, 2019.
20. Questions from the Public Clarifying an Agenda Item:
Questions from the Public Clarifying an Agenda Item provides an opportunity
for the members of the public to seek clarification with respect to the decision
which was made on an agenda item, the meaning of the decision and the
next steps as a result of the decision.
Questions from the Public Clarifying an Agenda Item shall last no
longer than 10 minutes;
Responses provided to questions posed during Questions from the
Public Clarifying an Agenda Item shall be included within the 10
minute maximum time limit;
Each speaker shall be required to identify the agenda item they are
seeking clarification on and provide their name and address, which
may become part of the public record;
A speaker shall be limited to 1 minute per question;
A speaker may pose a question and then shall step aside to enable
another to pose a question;
The Chair may conclude Questions from the Public Clarifying an
Agenda Item prior to the 10 minute maximum time limit, for non-
compliance with the above parameters, Conduct of Members of the
Public, or any other reason.
21. Adjournment:
a) Motion to Adjourn.
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5.a) Minutes of Council meeting held on Wednesday, May 22, 2019.
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5.a) Minutes of Council meeting held on Wednesday, May 22, 2019.
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5.a) Minutes of Council meeting held on Wednesday, May 22, 2019.
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5.a) Minutes of Council meeting held on Wednesday, May 22, 2019.
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5.a) Minutes of Council meeting held on Wednesday, May 22, 2019.
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5.a) Minutes of Council meeting held on Wednesday, May 22, 2019.
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5.a) Minutes of Council meeting held on Wednesday, May 22, 2019.
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5.a) Minutes of Council meeting held on Wednesday, May 22, 2019.
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5.a) Minutes of Council meeting held on Wednesday, May 22, 2019.
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5.a) Minutes of Council meeting held on Wednesday, May 22, 2019.
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5.a) Minutes of Council meeting held on Wednesday, May 22, 2019.
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5.a) Minutes of Council meeting held on Wednesday, May 22, 2019.
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5.a) Minutes of Council meeting held on Wednesday, May 22, 2019.
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5.a) Minutes of Council meeting held on Wednesday, May 22, 2019.
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5.a) Minutes of Council meeting held on Wednesday, May 22, 2019.
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5.a) Minutes of Council meeting held on Wednesday, May 22, 2019.
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5.a) Minutes of Council meeting held on Wednesday, May 22, 2019.
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5.a) Minutes of Council meeting held on Wednesday, May 22, 2019.
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8.a) 11:15 a.m. Todd Jenereaux , Executive Vice President, Republic Live...
Request forDeputationBeforeCouncil/Committee
written or electronic submissions and background information for consideration by Council/
Any
Committee must be submitted to the Clerkby 9:00 a.m. 7 calendar days priortothe preferred meeting.
Electronic submissions shouldbe submitted in Microsoft PowerPoint/Microsoft Word format.
Dpvodjm-!Kvof!23-!312:
Preferred Meetingand Date:
I am requesting deputation to speak:
a)on m
y own behalf; or
b)on behalf of a group/organization; please state name below. By stating the group/organization name
below, youconfirm that you are duly authorized to act on behalf of the identifiedgroup/organization and
that the group/organization hereby gives its approvalfor you to act on this matter.
Cvsm(t!Dsffl!Fwfou!Hspvoet!Jod/
I would like to use: projectorlaptop
Name(s) of Speaker(s) Adeputationwishing to appear before Council/Committee shall be limited to no
more than two (2) speakers with a total speaking time of not more than ten (10) minutes.
Upee!Kfofsfbvy
Name:Name:____________________________________
Have you presented a deputation previously on this matter?Yes No
Subject of Presentation
Please describe below, the subject matter of the requested presentationin sufficient detail, to provide
the Townshipa means to determine its content and to assess its relative priority to otherrequests for
presentation.Weight will be given to those requests that provide more detailed descriptions of the
content of the presentation, particularly defining how the subject matter aligns with Council’s Mandate.
Discuss sound level restrictions and monitoring levels for large-scale events at our property.
Discuss other conditions that have been subject to the MOU and the Special Event Permit process,
including allocation of OPP Calls for Service.
Please identify the type of action you are seeking of Council/Committee on this issue.
No Action, e.g., an awareness of topic or organization.
To Request Action.Please describein detail.
Request decision on matters presented.
________________________________________________________________________________
If you are requestingaction, have you been in contact with a staff member to seek a resolutionwith regard
to this matter?Yes No
Tibxo!Cjoot
If yes, who were you in contact with? ___________________________________________________
Page 25 of 328
8.a) 11:15 a.m. Todd Jenereaux , Executive Vice President, Republic Live...
-2-
Reason why this presentation is important to Council and to the municipality:
The background, context and safety considerations need to be better understood and a personal
presentation from the organizer can provide this detail.
Nbz!38-!312:
Date of Request:
Upee!Kfofsfbvy
Name of Requestor:
477!Befmbjef!Tu/!X/!Tvjuf!313!Upspoup!N6W!2S:
Address:
62:.646.24:6
Telephone:Fax:
upeekAsfqvcmjdmjwf/dpn
Email:
Note:Additional material may be circulated / presented at the time of the deputation.If you intend to
include handouts or a presentation using electronic devices, any material will be attached to the public
agenda. Please bring fifteen (15) hard copies of any additional material.
It is the responsibility of the presenter to ensure that they have received consent for any third party
information.
st
Scheduling will be at the discretion of the Clerk, and will be confirmedno later than the 1business day
of the week of the meeting.
There are no guarantees that by requesting a certain date(s) your deputationwill be accepted, as prior
commitments may make it necessary to schedule an alternate date suggested by the Clerk.
Please email your request to deputation@oro-medonte.ca
The Clerk’s Office will confirm receipt of the request, however if you do not receive a return email,
please contact the Clerk’s Office 5 days after the request is submitted.
Personal information on this form is collected under the legal authority of the Municipal Act, S.O. 2001,
c.25 as amended. The information is collected and maintained for the purpose of creating a record that
is available to the general public pursuant to Section 27 of the Municipal Freedom of Information and
Protection of Privacy Act. Questions about this collection should be directed to the Clerk’s Office,The
Corporation of the Township of Oro-Medonte, 148 Line 7 South, Oro-Medonte, Ontario, L0L 2E0.
10/2016
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9.a) 10:30 a.m. MDB Insight re: Oro-Medonte Community Satisfaction Surve...
Satisfaction Survey 2019
2019
e
Jun
Community
Medonte
-
Prepared by MDB Insight
Oro
Page 27 of 328
9.a) 10:30 a.m. MDB Insight re: Oro-Medonte Community Satisfaction Surve...
th
Interviewing (CATI) from April 8
-
Telephone
-
Assisted
-
Background and Methodology
, 2019.
th
MDB InsightMDB Insight
In total, 300 surveys were completed with residents 18 years of age or older.
The margin of error is 5.6%, 19 times out of 20.
Background The broad purpose of the survey is to measure the Level of Satisfaction and Degree of Importance for a variety of services provided by the Township. Methodology The research
was conducted via live agent Computerand 17
22
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9.a) 10:30 a.m. MDB Insight re: Oro-Medonte Community Satisfaction Surve...
Key Performance Indicators
MDB InsightMDB Insight
33
Page 29 of 328
9.a) 10:30 a.m. MDB Insight re: Oro-Medonte Community Satisfaction Surve...
of residents giving a
fair value rating.
Very Good rating.
National Norm: 92%National Norm: 82%National Norm: 96%
of residents giving a Good /
of residents giving at least a
83%
Overall Satisfaction is high with
Quality of Life is very high with
96%
84%
somewhat / very satisfied rating.
Value for Money is very high with
you receive...?
ay
12%
27%
Very Satisfied
municipal government? Are you:
Very Good
Very Good
Medonte
-
57%
40%
Somewhat Satisfied
Good
Good
Medonte
-
56%
Quality of Life
Poor
Fair
Value for Money (Taxes)
Somewhat Dissatisfied
32%
39%
Overall, how satisfied are you with the services and programs provided by Township of OroThinking about the 48% of your tax bill that goes to supporting Township services along with
user fees collected, would you sHow would you rate the overall quality of life in Oro
Overall Satisfaction with Programs and Services
Poor
Very Poor
Very Dissatisfied
13%
MDB InsightMDB Insight
16%
3%
4%
44
1%
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9.a) 10:30 a.m. MDB Insight re: Oro-Medonte Community Satisfaction Surve...
Satisfaction with programs and services and willingness to pay more for improvements
MDB InsightMDB Insight
55
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9.a) 10:30 a.m. MDB Insight re: Oro-Medonte Community Satisfaction Surve...
12%
13%
16%
21%
23%
24%
25%
29%
29%
29%
31%
31%31%
32%
40%
41%
43%
43%
44%
46%
46%46%
49%
51%
51%
32%
37%
39%
72%
40%
Very Satisfied
46%
39%
51%
44%
46%
60%
50%
53%
51%
56%
37%
Somewhat Satisfied
44%
42%
38%
37%
40%
39%
32%
48%
41%
45%
Somewhat Dissatisfied
24%
Very Dissatisfied
Trails
Parks
Sports fields
Fire Services
Canine Control
Library Services
Dog Tag Process
Community Halls
By-law Education
Customer Service
Community Arena
By-law Enforcement
19 out of 26 programs and services have a satisfaction score of 75%+
Building Permit Process
Municipal Water Service
Fire Prevention Education
Adult Recreation Programs
Youth Recreation Programs
Municipal Licensing Process
Senior Recreation Programs
Finance Bill Payment Process
Road maintenance and repair
Road construction and paving
Building and Septic Inspections
Sidewalk maintenance and repair
Access to Council Meeting Information
Winter road maintenance / snow removal
MDB InsightMDB Insight
66
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9.a) 10:30 a.m. MDB Insight re: Oro-Medonte Community Satisfaction Surve...
Priority Setting
ended comments what is causing dissatisfaction and what changes need
-
Select a Key Performance Indicator (KPI). We selected Overall Satisfaction with Programs and Services.Conduct Key driver analysis to determine relationship between satisfaction with
programs and service and the KPI. This is known as Derived ImportanceSet priorities by determining which programs and service drive the KPI and have low satisfaction scores. The priority
is based on a combination of Satisfaction with Programs (Performance) and correlation with overall satisfaction (importance) sometime referred to as quadrant analysis.Explore through
the opento be made to create more satisfaction.Determine what action will be taken and where the funding should come from (taxes/user fees)Take ActionTrack Progress
MDB InsightMDB Insight
1.2.3.4.5.6.7.
Overview of the process
77
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9.a) 10:30 a.m. MDB Insight re: Oro-Medonte Community Satisfaction Surve...
Higher Performance
Primary
Strengths
Strengths
Secondary
Lower Importance
Higher Importance
Quadrant Analysis
PrimaryOpportunitiesSecondary Opportunities
Lower Performance
MDB InsightMDB Insight
88
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9.a) 10:30 a.m. MDB Insight re: Oro-Medonte Community Satisfaction Surve...
-
NA0%NANANANA0%NANANANA
76%73%65%41%42%46%58%60%54%40%27%43%
100%100%
Both
fees
-
-
0%NA0%0%NANANANA0%NANANANA
15%16%59%58%38%42%40%46%60%57%
100%100%
User
-
NANANANANANANANANA
0%0%0%0%0%0%0%0%0%0%0%
24%12%19%16%73%
Taxes
0%9%6%5%NA6%2%0%8%
13%28%45%33%14%30%22%60%48%18%55%29%24%25%36%30%25%
Pay to Improve?
97%96%92%91%87%85%85%85%85%84%84%83%83%82%81%81%78%77%75%72%71%68%61%55%49%45%
Performance
Funding Sources to improve satisfaction
law Enforcementlaw Education
--
Fire ServicesFinance Bill Payment ProcessTrailsParksCommunity HallsCommunity ArenaLibrary ServicesAdult Recreation ProgramsCanine ControlSports fieldsDog Tag ProcessCustomer ServiceFire
Prevention EducationAccess to Council Meeting InformationWinter road maintenance / snow removalYouth Recreation ProgramsMunicipal Water ServiceSenior Recreation ProgramsBuilding and
Septic InspectionsByMunicipal Licensing ProcessSidewalk maintenance and repairBuilding Permit ProcessByRoad maintenance and repairRoad construction and paving
Would you be willing to pay to improve Road maintenance and repair?Would you prefer an increase in taxes, or the introduction or increase in user fees, or a combination of both?
MDB InsightMDB Insight
99
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9.a) 10:30 a.m. MDB Insight re: Oro-Medonte Community Satisfaction Surve...
Key Priorities
MDB InsightMDB Insight
1010
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9.a) 10:30 a.m. MDB Insight re: Oro-Medonte Community Satisfaction Surve...
41%
% Mentioning
6%6%
5%5%
4%4%
3%3%
2%2%2%2%2%2%2%2%
1%1%1%1%1%1%1%
Council?
Medonte
-
Education
Better Internet Service
Water / Storm drainage
Taxes going up / Lower the taxes
Top of Mind Most Important Issues
Roads / Road maintenance / Road repairs
Support businesses / Attract new business
Water prices / Water quality / Water accessKeep township rural / keep a cap on growth
Better parking (different spots around town)
Enforcing speed limit / Changing speed limits
Snow removal / Snow plow / Sanding of roads
Emergency services / Police Services / Fire Services
Issues with permits / Building permits are expensive
Organization of planning & development (follow plan)
Garbage along the roads / Cleaning by-laws / Sewage disposal
Preservation of community hall / heritage buildings / Edgar hall
Expansion of housing area / Senior housing / Residential development
What would you consider to be an important issue to be addressed by Oro
Environment / Trees being cut down / Keep green spaces / Protect lakes
More recreational facilities / More services (i.e. library, swimming pool etc.)
Lack of transparency from town / Needs more transparency / More communication
High salaries & raises to senior employees/officials / Overstaffing & overpay of township staff
MDB InsightMDB Insight
1111
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9.a) 10:30 a.m. MDB Insight re: Oro-Medonte Community Satisfaction Surve...
Communications
MDB InsightMDB Insight
1212
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9.a) 10:30 a.m. MDB Insight re: Oro-Medonte Community Satisfaction Surve...
15%
24%24%24%
39%
44%
39%
37%
Very Satisfied
58%
60%
Somewhat Satisfied
43%
56%
Somewhat Dissatisfied
Very Dissatisfied
Satisfaction with Township Communication Methods
E-Newsletter
North Simcoe Life
Township Website
Radio Interviews with Mayor
MDB InsightMDB Insight
Township Community Information Guide
Township Social Media (Twitter/Facebook)
1313
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9.a) 10:30 a.m. MDB Insight re: Oro-Medonte Community Satisfaction Surve...
Other comments / suggestions
MDB InsightMDB Insight
1414
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9.a) 10:30 a.m. MDB Insight re: Oro-Medonte Community Satisfaction Surve...
laws &
-
25%
% Mentioning
15%
13%
9%
8%
7%
, that we might not have touched on during this survey or any additional comments you would like to share?
5%
4%
Medonte
-
3%
2%
1%1%1%1%
Water drainage
Parking by-laws & permits
Snow removal/plow issues
Water prices / Water quality
Maintain rural feel of township
permits, garbage issues, and the desire to maintain a rural feel.
Better roads / Maintenance of roads
Garbage issues / Pick-up of big items
Taxes are high / Tax money mismanaged
Is there anything that you would like to share with the Township of Oro
Other topics or issues mentioned by residents pertained to parking by
More facilities for seniors / More programs for seniors
Better internet / Better cell coverage / Have fiber optic
MDB InsightMDB Insight
Better communication from the township / More transparency
Wonderful place to live / Happy to live here / They do a good job
Pay attention to town people / Councilors more friendly / See results
1515
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9.a) 10:30 a.m. MDB Insight re: Oro-Medonte Community Satisfaction Surve...
Demographics
MDB InsightMDB Insight
1616
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9.a) 10:30 a.m. MDB Insight re: Oro-Medonte Community Satisfaction Surve...
10%
Yes
No
90%
Local Business Owner
Part-Time
Full-Time
99%
Residency Status
50%
Female
Demographics
Gender
Male
50%
65+
26%
74%
> 10 yrs
24%
55-64
23%14%
45-54
Age
5 to 10 yrs
Length of Residency
15%
35-44
11%
< 5 yrs
MDB InsightMDB Insight
12%
25-34
1717
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12.a) CS2019-11, Donna Hewitt, Director, Corporate Services re: Corporat...
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12.a) CS2019-11, Donna Hewitt, Director, Corporate Services re: Corporat...
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12.a) CS2019-11, Donna Hewitt, Director, Corporate Services re: Corporat...
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12.a) CS2019-11, Donna Hewitt, Director, Corporate Services re: Corporat...
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12.a) CS2019-11, Donna Hewitt, Director, Corporate Services re: Corporat...
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Policyand
Program
Department/SectionPolicy #
Health & SafetyPOL-HS-2-01-02
SubjectEnacted by Council:
Respect in the Workplace
Motion #
(Harassment and Violence)
PURPOSE:
The Township of Oro-Medonte is committed to providing and maintaining a working
environment that is based on respect for the dignity and rights of everyone in the
organization. It is the Township of Oro-Medonte’s goal to provide a healthyand safe
environment that is free of any form of harassment or violence.
The Township of Oro-Medonte shall not tolerate any form of
discrimination orharassment as defined under the Ontario Human Rights
Code,nor any form of workplace violence or workplace harassment,
including sexual harassment, as defined by the Ontario Occupational
Health and Safety Act.
SCOPE:
This policy appliesto all Township of Oro-Medonte’s Employees and individuals who interact
with Township Employees including but not limited to contractors and consultants, members
of Council,volunteers and those appointed to Council’s Committee in the context of their
interactions and dealings with Employees. This includes, but is not limited to:
The workplace
During work-related travel
Atrestaurants, hotels or meeting facilities that are being used for business purposes
In Township owned or leased facilities
During telephone, email or other communications; and
At any work-related social event, whether or not it is Township sponsored.
This policy alsoextendsto employment related incidents that occur away from theworkplace,
on social media or outside working hours, that have an impact on the working environment,
including working relationships.
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DEFINITIONS:
Discrimination
Workplace discrimination includes any distinction, exclusion or preference based onthe
protected grounds in the Ontario Human Rights Code, which nullifies or impairs equality of
opportunity in employment, or equality in the terms and conditions of employment.
The protected grounds of discrimination are:
Race, colour, ancestry, citizenship, ethnic origin or place of origin.
Creed, religion.
Age.
Sex (including pregnancy).
Gender identify.
Gender expression.
Sexual orientation.
Familystatus.
Marital (including same-sex partnerships) status.
Disability or perceived disability.
A record of offences for which a pardon has been granted under the Criminal Records
Act (Canada) and has not been revoked, or an offence in respect of any provincial
enactment.
Sexual Harassment
Sexual harassment means engaging in a course of vexatious comment or conduct against a
worker in a workplace because of sex, sexual orientation, gender identity or gender
expression, where the course of comment or conduct is known or ought reasonably to be
known to be unwelcome, or making a sexual solicitation or advance where the person making
the solicitation or advance is in a position to confer, grant or deny a benefit or advancement
to the worker and the person knows or ought reasonably to know that the solicitation or
advance is unwelcome.
Both men and women can be victims of harassment, and someone of the
same or opposite sex can harass someone else.
Some examples of Sexual Harassment can include, but may not be limited to:
Sexual advances or demands that the recipient does not welcome or want.
Threats, punishment or denial of benefit for refusing a sexual advance.
Leering (persistent sexual staring).
Displaying sexually offensive material such as posters, pictures, calendars, cartoons,
screen savers, pornographic or erotic web sites or other electronic material.
Distributing sexually explicit email messages or attachments such as pictures or video
files.
Sexually suggestive or obscene comments or gestures.
Unwelcome remarks, jokes, innuendos, propositions or taunting about a person’s
body, clothing or sex.
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Persistent, unwanted attention after a consensual relationship ends.
Physical contact of a sexual nature, such as touching or caressing.
Sexual assault.
Discriminatory Harassment
Discriminatory harassment includes comments or conduct based on any of the protected
grounds in the Ontario Human Rights Code,that is known or ought reasonably to be known
to be unwelcome.
Some examples of discriminatory harassment can include, but may not be limited to:
Offensive comments, jokes or behavior that disparage or ridicule a person’s
membership in one of the protected grounds, such as race, religion or sexual
orientation.
Imitating a person’s accent.
Persistent or inappropriate questions about whether a person is pregnant, has children
or plans to have children.
Inappropriate comments or jokes about an individual’s age, sexual orientation,
personal appearance or weight.
Harassing comments or conduct can poison someone’s working environment, making it a
hostile or uncomfortable place to work, even if the person is not being directly targeted. This
is commonly referred to as a poisoned working environmentand it is also a form of
harassment.
Some examples of actions that can create a poisoned working environment can include, but
may not be limited to:
Displaying offensive or sexual materials such as posters, pictures, calendars, web
sites or screen savers.
Distributing offensive email messages, or attachments such as pictures or video files.
Practical jokes that embarrass or insult someone.
Jokes or insults that are offensive, racist or discriminatory in nature.
WorkplaceHarassment &Bullying
Workplace harassment is a health and safety issue that is covered undertheOccupational
Health and Safety Act.
The Occupational Health and Safety Act definesworkplace harassmentas:
Engaging in a course of vexatious comment or conduct against a worker in a
workplace that is known or ought reasonably to be known to be unwelcome;or
Workplace sexual harassment.
Some examples of workplace harassment can include, but are not limited to:
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Verbally abusive behavior such as yelling, insults, ridicule and name calling including
remarks, jokes or innuendos that demean, ridicule, intimidate or offend.
Workplace pranks, vandalism, bullying and hazing.
Gossiping or spreading malicious rumours.
Excluding or ignoring someone, including persistent exclusion of a particular person
from workplace-related social gatherings.
Undermining someoneelse’s efforts by setting impossible goals, with short deadlines
and deliberately withholding informationthat would enable a person to do their job.
Providing only demeaning or trivial tasks in place of regular job duties.
Humiliating someone.
Sabotaging someone else’s work.
Displaying or circulating offensive pictures or materials.
Offensive or intimidating phone calls or materials.
Impeding an individual’s efforts at promotions or transfers for reasons that are not
legitimate.
What Isn’t Harassment
Workplace harassment should not be confused with reasonable actiontaken by an employer
or supervisor relating to the management and direction of workers or the workplace,
including:
Measures to correct performance deficiencies, such as placing someone on a
performance improvement plan.
Imposing discipline for workplace infractions.
Requesting medical documents in support of an absence from work.
It also does not include minor workplace disagreements that may occur between individuals
or differences of opinion between co-workers.
The Test of Harassment
Intent is not a prerequisite to workplace harassment. The test of harassment is whether a
personknew or should have knownthat the comments or conduct were unwelcome to the
other person. For example, someone may make it clear through their conduct or body
language that the behavior is unwelcome, in which case you must immediatelystop that
behavior.It is sufficient that the victim perceived the conduct as harassmentand that a
reasonable person in similar circumstances would have perceived the conduct as
harassment.
Although it is commonly the case, the harasser does not necessarily have to have power or
authority over the victim. Harassment can occur from co-workerto co-worker, supervisor
and/or manager to employee and employee to supervisorand/or manager.
Workplace &Domestic Violence
Workplace and domestic violence that may occur in the workplaceare health and safety
issues, which are covered under the Occupational Health and Safety Act.
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Workplace Violence
Workplace violence is defined under the Occupational Health and Safety Actas:
The exercise of physical force by a person against a worker, in a workplace, that
causes or could cause physical injury to the worker.
An attempt to exercise physical force against a worker, in a workplace, that could
cause physical injury to the worker.
A statement or behavior that is reasonable for a worker to interpret as a threat to
exercise physical force against the worker, in a workplace, that could cause physical
injury to the worker.
It is defined broadly enough to include acts that may be considered criminal. Workplace
violence can include, but is not limited to:
Physically threatening behavior such as shaking a fist at someone, destroying
property, throwing objects.
Verbal or written threats to physically attack a worker.
Leaving threatening notes or sending threatening emails.
Wielding a weapon at work.
Engaging in stalking behaviour of any employee.
Physically aggressive behaviours including hitting, shoving, standing excessively close
to someone in an aggressive manner, pushing, kicking, throwing an object at
someone, physically restraining someone or any other form of physical or sexual
assault.
Violence that occurs outside the normal workplace but which has an impact on the working
environment, including working relationships, may also be considered violence in the
workplace.
Domestic Violence
Domesticviolenceis definedas behaviour usedbyoneperson togain powerandcontrol
overanotherwith whom he/shehas an intimaterelationship.This behaviour mayinclude
physical violenceor threats of violence,sexual, emotional and psychologicalintimidation, and
stalking.
PREVENTING HARASSMENT AND VIOLENCE:
This Policy recognizes the Township’sresponsibility under the Occupational Health and
Safety Act to prevent and respond to any workplace harassment and workplace violence
affecting or concerning its employees.
All employees have the right towork in an environment free from harassment and violence
and all employees share the responsibility to support a harassment free and violence free
workplace.
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RISK ASSESSMENTS
Human Resources shall be responsible for assessing the risk of violence in the workplace
that may arise fromthe nature of the workplace, type of work and conditions of work. The
assessments will be kept on file withHuman Resourcesand will be reviewed at least
annually to determine if a reassessment is required.
The members of the Joint Health & Safety Committee will receive copies of the completed
assessment forms to ensure Employees are aware of potential violence risks and to assist in
identifying further risks.
RESPONSIBILITIES:
The Township of Oro-Medonte:
The Township of Oro-Medonte will not tolerate, ignoreor condonediscrimination, harassment
or violence in the workplace. It is the responsibility of the Township to respond to and take
reasonable preventative measures to protect employees from workplace harassment and
violence, which includes ensuring that all employees are trained on this policy,assessing the
risk of workplace violence, investigating incidents and complaints and imposing suitable
corrective measures.
Supervisors/Managers:
Supervisors and/or Managers are expected to assist in creating a harassment-free
workplace and to immediatelycontact the Human ResourcesDepartment if there is a
complaint of workplace harassment or violence or if they witness or becomeawareof
harassing or violent behaviour.
Supervisors and/or Managers must also take every reasonable precaution to protect
employees from workplace violence, including evaluating a person’s history of violent
behaviour to determine whether and to whom this employee poses a risk. In making
these evaluations supervisorsshould consider:
a.Whether the person’s history of violence was associated with the workplace
or work.
b.Whether the history of violence was directed at a particular employee or
employees in general.
c.How long ago the incidence of violence occurred.
In certain circumstances, Supervisors and/or Managers may have a duty to provide
information about a risk of workplace violence from a person with a history of violent
behaviour if an employee can be expected to encounter that person during the course
of his or her work, and the risk of workplace violence is likely to expose the employee
to physical injury.
Only release as much personal information about the person with a history of violent
behaviour as is reasonably necessary to protect the employee from physical injury.
Employees:
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Must comply withthis policy andlegislation and shallfostera work environment that is
based on respect and is free from violence and harassment.
Must immediately report to theirSupervisor and/or Manager or Human Resourcesany
incident ofworkplace harassment or violence or threat of workplace violence.
In the case of an extreme or imminent threat of physical harm to themselves or any
person, employees should dial 911 to contact the police.
PROCEDURE:
INFORMAL RESOLUTION
Ifan Employeebelievesthattheyare being harassedor discriminated against, the first thing
they cando-if the individual feels comfortable doing so -is tell the person to stopthe
unwelcome behaviour or conduct.Although this may be difficult to do, telling the person that
their actions are unwelcome is often enough to stop the behaviour.
Some of the things that can be said to stop this behaviour are:
“I don’t want you to do that.”
“Please stop doing orsaying…”
“It makes me uncomfortable when you…”
“I don’t find it funny when you…”
If the harassment continues after confrontingthe individual, or if the individual is
uncomfortable or unwilling to confront the alleged harasser directly, an Employeemay want
to:
Provide him or her with a written statement of the situation.
Include specific details of the behaviours consideredto be harassing, therequest to
the harasser to stop and theexpectation that he or she will stop.
Provide details of the next steps planned to take if the harassment does not stop e.g.,
filing a formal complaint.
Keep a copy of the statement.
It helps to keep a record of any incident(s) that are experienced. This includes when
the harassment started, what happened, whether there were any witnesses and the
responses.
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PROCEDURE
Human Resources
If the incident or complaintis notresolved informally, Employees are encouraged to report
the incident or complaintto Human Resources.Human Resourcesshall act as workplace
coordinator with respect to harassment and violence in the workplace.
If an Employee believes that someone who is not a member of our organization, e.g. a
customer, supplier, etc., has harassed or discriminated against them, please report the
harassment to your Supervisor and/or Manager or Human Resources. Although the
Township of Oro-Medonte has limited control over third parties, the issue will be addressed
and an attempt will be made to prevent further problems from arising.
The complaint should includethe name of the person that is believed to be the harasser, the
complainant’s name,details of what happened, including the place, date and time of the
incident(s), and the names of any possible witnesses.
It is important that Human Resources receivesthecomplaint as soon as possible so that the
problem does not escalate or happen again.
The Township of Oro-Medonte will ensure that an investigation is conducted intoincidents
and complaintsof discriminationor workplace harassment that is appropriate in the
circumstances.
Discrimination and workplace harassment are serious matters. Therefore, if an Employee
decidesnot to make a complaint, Human Resourcesmay still need to investigate the matter
and take steps to prevent further incidents, as appropriate.
Investigation Procedure:
Human Resources,in consultation with the Chief Administrative Officer,will commence an
investigation as quickly as possible, choosingto use either an internal or external
investigator, depending on the circumstances, including the nature of the complaint.
The investigation will include:
Interviewing the complainant and respondent to ascertain all the facts and
circumstances relevant to the complaint, including dates and locations.
Interview witnesses, if any.
Reviewing any related documentation.
Making detailed notes of the investigation and maintaining them in a confidential file.
Once the investigation is complete, the investigator(s) will submit the findings to Human
Resources. A summary of the findingswill also be provided to the complainant and
respondent.
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It is the Township’s goal to complete any investigation and communicate the results to the
complainant and respondent in writing within thirty (30) days after a complaintis received,
whenpossible.
Corrective Action:
Human Resources,in consultation with the Chief Administrative Officer,will determine what
corrective action should be taken as a result of the investigation.
Human Resources will inform, in writing, the complainant and respondent of the results of the
investigation andof anycorrectiveaction that has been or will betaken, if any were
necessary.
If a finding of harassment is made, the Township of Oro-Medonte will take appropriate
corrective measures.
Corrective measures may includeone or more of the following:
Discipline, such as a verbal warning, written warning or suspension without pay.
Termination with or without cause.
Referral for counseling (sensitivity training), anger management training, supervisory
skills training or attendance at educational programs on workplace respect.
A demotion or denial of a promotion.
Reassignment or transfer.
Financial penalties such as the denial of a bonus or performance related salary
increase.
Any other disciplinary action deemed appropriateunder the circumstances.
If a complaint is made in good faith and without malice, regardless of the outcome of the
investigation, the Complainant will not be subject to any form of discipline. The Township of
Oro-Medonte shall, however, discipline up to and including termination anyone who brings a
false and malicious complaintmade in bad faith.
COMPLAINTS INVOLVINGA MEMBER(S) OF THE SENIOR MANAGEMENT TEAM OR A
MEMBER(S)OF COUNCIL
If the alleged harasser is the employer or supervisor of the employee, the employee may
report the incident of workplace harassment directly to Human Resources.
Human Resources, in consultation with the Chief Administrative Officer, may refer the
investigation intoallegations of harassment made by or against a Senior Management Team
member, or made by or against a Member of Council,to an external and independent fact-
finder. Thefindings shall be submitted tothe Chief Administrative Officer who will submit the
findings to Council and the Senior Management Team,as appropriate,in Closed Sessionin
accordance with the Township’s Procedural By-law.Should the allegations be made against
the Chief Administrative Officer,Human Resources,shall refer the allegation to an external
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andindependent fact-finder with findings submitted to Council in Closed Session in
accordance with the Township’s Procedural By-Law.
PROCEDURE FOR RESOLVING AND INVESTIGATING WORKPLACE VIOLENCE:
Workplace Violence:
Employees have the right to refuse work if workplace violence is likely to endanger them. In
that instance, please immediately contact theSupervisor and/or Manager at which point
appropriate measures will be taken to provide protectionand investigate the situation.
Affected Employeeswill be moved to a safe place as near as reasonably possible to their
normal work station and will need to be available for the purposes of investigating the
incident. In some circumstances, alternative work may be arranged during normal working
hours.
In appropriate circumstances, the Townshipmay contact the police, or other emergency
responders as appropriate, to assist, intervene or investigate workplace violence. Some of
the measuresand procedures for summoning immediate assistance include, but are not
necessarily limited to:
Equipment to summon assistances such as fixed or personal alarms, locator or
tracking systems, phones, cell phones, etc.
Emergency telephone numbers and/or email addresses.
Emergency procedures as can be found in our emergency procedures and/or policies.
Provided the situation is dealt with quickly and the danger to workers is removed, the
necessity of work refusal may be alleviated.
Investigation Procedure:
Employeesare required to report incidentsof workplace violence or threat of workplace
violence to their Supervisor and/or Manager, or Human Resources. Human Resources, in
consultation with the Chief Administrative Officer,will commence an investigation as quickly
as possible and may choose to use either an internal or external investigator, depending on
the circumstances, including the nature of the incident.
Once the investigation is complete, the investigator(s) will prepare a detailed report of the
findingsto Human Resources. A copy of thereport will be provided to the Joint Health and
Safety Committee.
Corrective Action:
The Chief Administrative Officer will determine what action should be taken as a resultof the
investigation.
If a finding of workplace violence is made, the Township of Oro-Medonte will take appropriate
corrective measures.
If a complaint is made in good faith and without malice, regardless of the outcome of the
investigation, the Complainant will not be subject to any form of discipline. The Township of
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Oro-Medonte shall, however, discipline up to and including termination anyone who brings a
false and malicious complaintmade in bad faith.
PROCEDURES FOR ADDRESSING DOMESTIC VIOLENCE:
An Employee who isexperiencing domestic violence with the potential to expose themto
physical injury in the workplace is encouraged to seek immediate assistance by contacting
Human Resources, so that the Township can take reasonable precaution and preventative
steps to protect the worker and co-workers in the workplace. This may include some or all of
the following:
Creating a safety plan.
Contacting the police.
Establishing enhanced security measures such as a panic button, code words, and
door and access security measures.
Screening calls and blocking certain email addresses.
Setting up priority parking or providing escorts to vehicles.
Adjusting working hours and location so that they are not predictable.
Facilitating access to counseling through the Employee Assistance Program or other
community programs.
The Township appreciates the sensitivity of these issues and will provide assistance to the
Employee as discreetly as possible while maintaining privacy.
CONFIDENTIALITY OF COMPLAINTS AND INVESTIGATIONS:
The Township of Oro-Medonterecognizesthe sensitive nature of workplace harassment and
workplace or domestic violence complaints and will keep all complaints confidential, to the
extent that the Township isable to do so. Information will only be released as necessary to
investigate or to take corrective actionwith respect to the complaint or situation or if
otherwise required by law.
It is essential that the complainant, respondent, witnesses and anyone else involved in the
investigation of a complaint maintain confidentiality throughout the investigation and
afterwards.
PROTECTION FROM RETALIATION:
The Township of Oro-Medonte will not tolerate retaliations, taunts or threats against anyone
who reports or complains about workplace harassmentor violenceor takes part in an
investigation. Any person who taunts, retaliates against or threatens anyone in relation to a
workplace harassment or violence report, complaintor investigation shallbe disciplined up to
and including termination.
Nothing inthis policy prevents an individual’s right to file a complaint with the Ministry of
Labour or an application with the Human Rights Tribunal of Ontario should they feel the
situation warrants such action.
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REVIEW:
The Policy and Program will be reviewed and evaluated as necessary, but at least annually,
in consultation withthe Joint Occupational Health and Safety Committee.
It shall be the responsibility of all employees of the Township of Oro-Medonte to
ensure that they are aware of this policy by completing POL-HR-01-Form 1.
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Policy
Department/SectionPolicy #
Human ResourcesPOL-HR-2.04
SubjectEnacted by Council:
September 1, 2014
Probationary Period
Motion #
SC140807-4
Amended
1.Purpose:
To establish a Policy for the Township of Oro-Medonte thatoutlines a specified period of time
used to determine anemployee’s skill in performing his orher duties and ability to adjust to
the working environment. It is intended to assist the employee to identify strengths and gaps
in hisorher job performance and to develop remedial strategies if necessary.
2.Scope:
This policy applies toall part-time and full-time Bargaining unit excluded and Management
employeesat all locations of the Corporation.
3.Policy:
All newly hired employees are subject to a probationary period from the date of hiring.
Permanent appointment as an employee of the Township of Oro-Medonte is conditional upon
satisfactory performance during theformal probationary period.
Purpose and Length of Probationary Period
A probationary period ofone hundred and eighty(180) days, or six (6) months, worked
applies to all full-time Bargaining Unit Excluded and Management employees within the
Corporation.A probationary period of ninety (90) days or three (3) months applies to all part-
timeEmployees. This period provides a mutual period of evaluation. It gives the employee an
opportunity to decide whether or not they are suited foremployment with the Corporation. At
the same time, it allows the Corporation time to decide whether the employee’s work habits,
skills and ability, and attendance meet the Corporation’s requirements. All employees hired
prior to the effective date of thispolicy will maintain their current probationary status.
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Notice During Probationary Period
Employees are free to resign during their probationary period by providing the Corporation
two (2) weeks written notice.
The Corporation may release the employee without notice during the employee’s
probationary period if management determines that the employee’s work habits and/or
performance are not acceptable.
Extension of the Probationary Period
The employee’s Director, Supervisorand/or Manager, in consultation with Human Resources,
may decide, in writing, to extend the probationary period of the employee based on the
employee’s work habits and/or performance. The probationary period may be extended up to
an additional sixty (60) days, one time only.
Probationary Period When Moving From One Position to Another
If an employee is moving from one position to another within the Corporation, the employee
maybe required to serve an additional probationaryperiodas may be determined during the
recruitment process.
Impact of Probationary Period onSpecific Conditions of Employment
The probationary period which an employee is required to serve may impact the employee’s
entitlement to benefits and eligibility for job application.
Probationary Performance Reviews
All probationary employees will receive regular feedback on their performance during their
probationary period, in addition, a formal written performance appraisal shall be completed
priorto the conclusion of their probationary period.The performance feedback will be
maintained in the employee file and form part of the employee’s permanent record.
At the same time as the performance appraisal,a decision is to be made about continued
employment of the employee. At the discretion of the Senior Manager, additional counseling,
with documentation, may occur during the probationary period.
When the probationary performance of the employee does not meet the standards that are
required, the employee is dismissed. Dismissal of the employee, during or at the close of the
probationary period takes place after a full review of the employee’s performance and a
written appraisal.
Probationary Performance Reviews of Promoted Employees
Promotion is the appointment of an employee to a new or vacant position requiring increased
competency and responsibility. Promotion is based on educational qualifications, experience,
knowledge, skills and an evaluation of the employee’s ability to meet the requirements of the
new position.
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Should a promoted employee not successfully complete the six (6) months, or one hundred
and eighty (180) day probationary period, the employer shall have the option to:
Transfer the employee to a position equivalent to that previously occupied, provided
that he orshe is qualified for that position, and that such a position is available within
the organization
Return the employee to the position which he or she occupied prior to the promotion
provided the position is still available;
or,
Dismiss the employee, given just cause.
It shall be the responsibility of all employees of the Township of Oro-Medonte to
ensure thatthey are aware of this policy by completing POL-HR-1.01-Form 1.
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Policy
Department/SectionPolicy #
Human ResourcesPOL-HR-3.11
SubjectEnacted by Council:
September 1, 2014
Criminal Record Check/
Motion #
Vulnerable Sector Screening
SC140807-5
1.Purpose:
To establish a Policy for the Township of Oro-Medonte that acts as a precautionary measure
designed to confirm that employees or volunteers of the Corporationdo not have a criminal
history, which could potentially make them unsuitable for employment orengagement in
positions of trust. This Policyassists the Corporation by ensuring the safety and well-being of
people who are receiving Township services and aids in the protection of the Township
against financial or other loss.
2.Scope:
This Policy applies toall full-time, part-time, contract,student employees, volunteer
firefightersas well as Township volunteers(where deemed appropriate by the Hiring
Manager and Human Resources),at all locations of the Corporationexcluding Council
appointed Committees and Advisory Boards Members. Where any provision of this Policy
conflicts with the terms of the collective agreement, the collective agreement will prevail.
3.Policy:
Guidelines
All applicants and/orvolunteers shall beinformed of the Township’s policy regarding a
mandatorycriminal record check for prospective employees and/orvolunteers, aged
eighteen (18) and over.
Responsibility
After aconditionaloffer of employment is made, all prospective employeesand/or
volunteersare required to apply fora criminal record check with the Ontario Provincial
Policedetachment responsible for the jurisdiction where they live or Municipal Police
Force.
Any prospective employees and/orvolunteersresponsible for thewell-being of one or
more children or vulnerable persons is also required to obtain a vulnerable sector check
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from the Ontario Provincial Police detachment or Municipal Police Force responsible for
the Township’s jurisdictions.
Once the criminal record check/vulnerable sector checkis complete, the Ontario
Provincial Police will provide the prospective employee and/orvolunteer with a certificate
or other document indicating the results of the check.
The prospective employeeand/orvolunteer is responsible for providingthe original
criminal record check/ vulnerable sector check document to Human Resources
immediately after it is obtained. If the check will take more than two (2) weeks to
complete,it is the prospective employee and/orvolunteer’s responsibility to provide, or
arrangefor the provision ofdocumentationconfirmingsuch.No individual will be placed in
employment or volunteer service until the criminal record check and/orthe vulnerable
sector check, where applicable, has been received and considered.
Cost
The Corporation will reimburse employees and/or volunteers for thecost associated with
obtaining a criminal record check/ vulnerable sector check, upon submission of receipts
satisfactory to the Corporation.
Criminal Convictions
Ifaprospective employee and/orvolunteer has criminal convictions for which a pardon
has not been granted, outstanding/ pending criminal charges, probationorders,
prohibitions, or other judicial orders in effect, it is at the discretion of the Chief
Administrative Officer, in consultation with the appropriate Senior Managerand Human
Resources, to determine if the prospective employee is unsuitable or ineligiblefrom
employment with the Corporationbased on the results of the criminal record checkand/or
vulnerable sector check.
A criminal conviction for which a pardon has not been granted, outstanding/ pending
criminal charges, probationorders, prohibitions, or other judicial orders in effect do not
automatically exclude a prospective employee fromemployment with the Corporation.
Such criminal record checks and/or vulnerable sector checks will be reviewed on a case-
by-case basis.
The following factors and circumstances may be considered when a criminal record check
or a vulnerable sector check reveals a criminal conviction, charges, probations,
prohibitions, or other judicial orders in effect:
i.The specific duties and responsibilities of the position in question, and the relevance of
the criminal convictions, charges, probationorders, prohibitions, or other judicial
orders in effect to that position;
ii.The potential risk posed to Township elected officials, employees, residents,
volunteers, property/ equipment, or the public it serves;
iii.The nature of the conviction(s) or other non-conviction information;
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iv.The period of time since the criminal convictions, charges, probationorders,
prohibitions, or other judicial orders; and/or;
v.Any rehabilitative or other efforts undertaken relating to the criminal convictions,
charges, probationorders, prohibitions, or other judicial orders in effect.
Conditional Offer of Employment
Anoffer of employment or avolunteer position offer is conditional on the submission of an
acceptable criminal record check/ vulnerable sector check.
Anoffer of employment shall be deemed null and void if:
i.The prospective employee/volunteerfailsto apply for a criminal record check within
five (5) working days of the offer of employment;
ii.The prospective employee/volunteer appliesfor a criminal record check/ vulnerable
sector check but choosesnot to submit the results to Human Resources immediately
(an extension may be granted for a criminal record check that requires additional
processing time; confirmation of this extension must be confirmed by the Ontario
Provincial Police); or,
iii.The results of the criminal record check/ vulnerable sector checkarenot acceptable to
the Corporation in its sole discretion.
Any person regardless of age by the virtue of their positionthatis responsible for the
well-being of one or more childrenor vulnerable persons is required to obtain a criminal
reference check and vulnerable sector check every other yearas a condition of their
continued employment, and must immediately inform Human Resources of any criminal
charges or convictions against them.
This Policy shall be enforced and applied in a manner consistent with the OntarioHuman
RightsCode,the Police Record Checks Reform Act, 2015and all other applicable
statutes or regulations.
It shall be the responsibility of all employees of the Township of Oro-Medonte to
ensure that they are aware of this policy by completing POL-HR-1.01-Form 1.
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Policy
Department/SectionPolicy #
Human ResourcesPOL-HR-5.08
SubjectEnacted by Council:
Accommodation of Time Required for
Motion #
Religious Observance Policy
1.Purpose:
To establish a Policy for the Township of Oro-Medonte to outline the process for
accommodation of time required by an employee for religious observance as per the Ontario
Human Rights Code.
2.Scope:
This policy applies to all employees at all locations of the Corporation.
3.Policy:
The Township of Oro-Medonte is committed to maintaining a workplace climate that
embodies mutual respect and the dignity and worth of each person. All employees will have
to opportunity to contribute fully to the Township of Oro-Medonte’s mission, vision and values
and each employee’s unique contribution will be respected.
The Township acknowledges that an employee’s religious beliefs may require time away from
work on days of religious observance and/or time for prayer during scheduled working hours.
An employee who requires time away from work for religious observance must make a
request for that accommodation in writing to his or her supervisor and/or manager.The
request must:
Identify the religious observance for which the accommodation is needed;
Identify the nature of the accommodation required;and
Indicate that the leave is being requested under the Township’s Accommodation
of Time Required for Religious Observance Policy.
Supervisors and/or Managers requiring further information are to contact Human Resources
for assistance prior to requesting information from the employee requesting accommodation.
When time away from work is required for a religious observance, the employee is to make
the request as soon as the specific date(s) is known or by the beginning of the calendar year
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whichever is earliest. For Bargaining Unit employees, requests for time away from work for
religious observance must be made in accordance with the vacation scheduling requirements
of the collective agreement.
After receiving an accommodation of time request, the supervisor and/or managerin
consultation with Human Resources will determine whether accommodation canbe provided
and, if so, what formthe accommodation will take. Accommodation will be determined on a
case by case basis, in accordance with the Township’s obligations under theHuman Rights
Code.
Reasonable accommodation of time required for religious observance may include, but is not
limited to the following options:
Scheduling changes (ie shift changes, alternate arrival and departure times on
days when the employee cannot work for the entire period);
Use of compensatory time such as banked overtime, flex time, lieu time,etc.,
where applicable;
Unpaid Leave of Absence;
Vacation, subject to employee agreement in writing;
Sick time shall not be utilized for the purpose of religious observance.
It shall be the responsibility of all employees of the Township of Oro-Medonte to
ensure that they are aware of this policy by completing POL-HR-1.01-Form 1.
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14.d) Minutes of Lake Simcoe Region Conservation Authority meeting held ...
No. BOD-04-19 Friday, April 26, 2019
120 Bayview Parkway, Newmarket, ON
MINUTES
LSRCA Board Members Present: LSRCA Staff Present:
Regional Chairman W. Emmerson, Chair M. Walters, Chief Administrative Officer
Mayor D. Barton C. Ali, GM, Watershed Restoration Services
Mayor D. Bath-Hadden R. Baldwin, GM Planning & Development
Mayor B. Drew M. Critch, GM, Corporate and Financial Services & CFO
Councillor A. Eek B. Kemp, GM, Conservation Lands
Councillor P. Ferragine B. Longstaff, GM, Integrated Watershed Management
Councillor W. Gaertner K. Christensen, Director, Human Resources
Mayor V. Hackson K. Yemm, Director, Corporate Communications & Engagement
Councillor N. Harris T. Barnett, Coordinator, BOD/CAO
Councillor S. Harrison-McIntyre S. Auger, Stormwater Management Coordinator
Mayor M. Quirk A. Brown, Senior Environmental Regulations Analyst
Councillor C. Riepma S. Jagminas, Senior Communications Advisor
Regional Councillor T. Vegh D. Lembcke, Manager, Environmental Science and Monitoring
Councillor A. Waters A. Mason, Environmental Compliance Officer
Councillor E. Yeo S. McKinnon, Manager, Budget and Business Analysis
C. Sharp, Restoration Program Coordinator
Regrets: C. Taylor, Executive Director, LSCF
Councillor S. Macpherson, Vice Chair K. Toffan, Manager, Finance
Councillor K. Ferdinands A. Vandersluis, Urban Restoration Assistant
Township of Ramara
Guests:
Councillor R. Gilliland, Town of Aurora
Councillor T. Lauer, City of Orillia
T. Patterson, Freeman Associates
T. White, BDO Canada LLP
I.DECLARATION OF PECUNIARY INTEREST
None noted for this meeting.
II.APPROVAL OF THE AGENDA
Moved by: D. Barton Seconded by: A. Eek
BOD-060-19 RESOLVED THAT the content of the Agenda for the April 26, 2019 meeting of the LSRCA
Board of Directors be approved as presented. CARRIED
Page 189 of 328
14.d) Minutes of Lake Simcoe Region Conservation Authority meeting held ...
Lake Simcoe Region Conservation Authority
-04-19
April 26, 2019 Minutes
Page 2 of 6
III. ADOPTION OF THE MINUTES
a) Board of Directors Meeting March 22, 2019
Moved by: S. Harrison-McIntyre Seconded by: P. Ferragine
BOD-061-19 RESOLVED -03-19 held on
Friday, March 22, 2019 be approved as circulated. CARRIED
IV. ANNOUNCEMENTS
a) CAO Mike Walters advised
th
Thursday, November 7
th
Nominations are now open until June 14 and can be made through the following link: 2019
Conservation Award Nomination Form. For assistance, please contact Katarina Zeppieri @ 905-895-
1281 ext 116 or k.zeppieri@lsrca.on.ca.
b)
Ginn to hold a Facebook live segment of the Lake Doctor, where followers had their questions
answered live, as well as acebook page for details.
st
c) CAO Walters was very pleased to advise that on April 1
the Chair of Conservation Ontario, a non-
Authorities. For more information, please click this link for Conservation Ontario.
th
d) Chair Emmerson advised that on April 10
show Politically Speaking Issues and Insights, when Mike Walters was interviewed on the health of
Lake Simcoe.
V. PRESENTATIONS
a) 8 Audit Findings by BDO Canada LLP
General Manager, Corporate and Financial Services, Mark Critch introduced Trudy White of BDO Canada
LLP, who provided the Board with an
of Directors was included in the agenda. Ms. White advised Board members that BDO conducted its audit
in accordance with Canadian generally accepted auditing standards with the objective of obtaining
reasonable assurance about whether the financial statements are free from material misstatement. The
audit focused on risks specific to the business and key accounts. Internal controls were reviewed, and no
controls were found that needed adjustment. 2018 system conversion was tested and found to
be done properly, and additional testing on journal entries was performed for reasonableness. She
reported that no adjustments were required on the financial statements, which is very good and very
rare.
Moved by: V. Hackson Seconded by: T. Vegh
BOD-062-19 RESOLVED
Report be received for information. CARRIED
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The Board approved Staff Report No. 21-19-BOD prepared by Manager, Finance, Katherine Toffan,
regarding the 2018 Draft Audited Financial Statements.
Moved by: V. Hackson Seconded by: B. Drew
BOD-063-19 RESOLVED THAT Staff Report No. 21-19-
Financial Statements be received; and
FURTHER THAT the 2018 Draft Audited Financial Statements be approved; and
FURTHER THAT the Appropriations to and from Reserves as outlined in Schedule 8 of the
2018 Draft Audited Financial Statements be approved; and
FURTHER THAT the pending 2018 Audited Financial Statements be distributed to the
CARRIED
b) Stormwater Management Optimization Study
General Manager, Integrated Watershed Management, Ben Longstaff, along with Tracy Patterson of
Freeman Associates Ltd., (SWM)
Optimization Study. Ms. Patterson noted there are significant issues within municipalities around aging
infrastructure and extreme weather events, and lots of research has been done for best practices, and
what is not working is managing stormwater within the municipal boundaries. A paradigm shift in SWM is
needed from an individual municipality approach to a shared municipal approach. The East Holland River
was chosen as the study area as it boarders five municipalities, has lots of growth and development and is
a nice size from a hydrologic and cost analysis perspective.
The study objectives included: using processed-based decision modelling to evaluate the potential of an
integrated, systems-based approach to SWM infrastructure; determining the operational implications
(policy, programming, finance, etc.) of an integrated or systems-based approach to municipal SWM, and
developing the tools and guidance for future SWM applications. She went on to note that the watershed
needs to be considered as a whole, so that issues and infrastructure can be addressed upstream where
needed.
GM Longstaff outlined the various funders of this project, as well as the three project stages: Stage 1
(2018): Secure funds, project team and advisory committee, model data compilation, and initiate build;
Stage 2 (2019): Complete model build and life cycle costing, optimization modeling and scenarios -
preferred management strategies, and initiate life cycle costing, and Stage 3 (2020): Reporting, outreach
and engagement, policy implications and implementation plan.
GM Longstaff went on to note the progress made, including; establishing and engaging a multi-
stakeholder technical advisory committee, selecting a consultant to complete optimization modeling
through a competitive bid process, near completion of all data compilation and current state model
configuration, as well as the development of an economic analysis framework and the collection and
processing of financial data for the cost-benefit analysis.
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CAO Walters thanked Ms. Patterson and GM Longstaff and noted that this concept is leading edge and is
being shared and presented across Canada. It is the best way to optimize offsetting money and will
inform SWM decision making. To view this presentation, please click this link: Stormwater Management
Optimization Study Update
Moved by: T. Vegh Seconded by: D. Barton
BOD-064-19 RESOLVED THAT the presentation by Ben Longstaff, General Manager, Integrated
Watershed Management, and Tracy Patterson of Freeman Associates Ltd. regarding
CARRIED
Staff Report No. 22-19-BOD prepared by General Manager, Integrated Watershed Management, Ben
Moved by: T. Vegh Seconded by: D. Barton
BOD-065-19 RESOLVED THAT Staff Report No. 22-19-BOD regarding the amendment of an agreement
with Freeman Associates Ltd. for completion of stormwater optimization study funded by
the National Disaster Mitigation Program (NDMP) be approved. CARRIED
VI.HEARINGS
There were no hearings at this meeting.
VII. DEPUTATIONS
There were no deputations at this meeting.
VIII. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items No. 4 and 5 were identified as items requiring separate discussion.
IX.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items No. 1, 2, and 3 were identified as items not requiring separate discussion.
Moved by: C. Riepma Seconded by: A. Eek
BOD-066-19 RESOLVED
Not Requiring
authorized to take all necessary action required to give effect to same. CARRIED
1. Correspondence
BOD-067-19 RESOLVED THAT correspondence listed in the agenda as Item 1a) to 1c) be received for
information. CARRIED
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2.
BOD-068-19 RESOLVED THAT Staff Report No. 23-19-BOD providing an update on the 2018 year-end
reserve status be received; and
FURTHER THAT the recommended targets for reserve balances in 2019 be approved; and
FURTHER THAT staff be directed to report to the Board of Directors semi-annually on the
progress made in achieving the reserve targets, along with an action plan for long-term
sustainability. CARRIED
3. Proposed Fee Policy for Non-Profit Organizations
BOD-069-19 RESOLVED THAT Staff Report No. 24-19-
Fees Policy to include a Non-Profit Fee Policy that allows fee discretion for registered
non-profit organizations that operate to improve social welfare be approved; and
FURTHER THAT the Non-Profit Fee Policy is effective June 1, 2019. CARRIED
X. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
4. Appointment of LSRCA Enforcement Officer
General Manager, Planning & Development, Rob Baldwin, was pleased to introduce
Enforcement Officer, Amanda Mason, who recently joined Kristin Nyborg on Enforcement team.
Moved by: D. Bath-Hadden Seconded by: E. Yeo
BOD-070-19 RESOLVED THAT Staff Report No. 25-19-BOD regarding the appointment of Ms. Amanda
Mason as an Enforcement Officer for the Lake Simcoe Region Conservation Authority for
Section 28 of the Conservation Authorities Act be approved. CARRIED
5. Modernizing Conservation Authority Operations;
Conservation Authorities Act posting ERO#013-5018
Chair Emmerson asked for a small amendment that the letter being submitted includes a comment that
accordingly additional comments could be
forthcoming once the Board has done its review.
Moved by: N. Harris Seconded by: P. Ferragine
BOD-071-19 RESOLVED THAT Staff Report No. 26-19-BOD providing an update on the proposed
Environmental Registry of Ontario posting entitled Modernizing Conservation Authority
Operations; Conservation Authorities Act, posting ERO#013-5018 be received; and
FURTHER THAT staff be directed to provide draft comments to the Board of Directors for
review on May 13, 2019 and that proposed changes be considered for the final
submission to the Province on May 21, 2019; and
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FURTHER THAT staff report back to the Board of Directors at the May 24, 2019 Board of
t the final comments as submitted; and
CARRIED
XI.CLOSED SESSION
The Board moved to Closed Session to deal with a confidential human resources matter.
Moved by: A. Waters Seconded by: B. Drew
BOD-072-19 RESOLVED THAT the Board move to Closed Session to deal with a confidential human
resources matter; and
FURTHER THAT the Chief Administrative Officer, members of the Executive Management
Team, and the Coordinator BOD/CAO remain in the meeting for the discussion. CARRIED
Moved by: D. Barton Seconded by: N. Harris
BOD-073-19 RESOLVED THAT the Board rise from Closed Session and report findings. CARRIED
a) Human Resources Matter
Moved by: D. Barton Seconded by: C. Riepma
BOD-074-19 RESOLVED THAT Confidential Staff Report No. 27-19-BOD regarding a confidential human
resources matter be endorsed. CARRIED
XII.OTHER BUSINESS
a) Mayor Hackson asked for an update on flooding around the watershed. General Manager, Planning
& Development, Rob Baldwin noted there is no large scale flooding at this time, but rather some
reports of localized flooding. He asked that municipalities please let us know of any conditions that
are repo
interested in receiving any photos for their database. Photos can be sent directly to Director,
Engineering, Tom Hogenbirk, at t.hogenbirk@lsrca.on.ca.
XIII.ADJOURNMENT
Moved by: E. Yeo Seconded by: D. Bath-Hadden
BOD-075-19 RESOLVED THAT the meeting be adjourned @ 11:40 a.m. CARRIED
Regional Chairman Wayne Emmerson Michael Walters
Chair Chief Administrative Officer
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14.e) Lake Simcoe Region Conservation Authority (LSRCA) re: 2019 LSRCA -...
312:!Cvehfu!Tubuvt!Sfqpsu
Gps!uif!qfsjpe!Kbovbsz!.!Efdfncfs!42-!312:
Approved Budget
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2018Budget 2019
Consolidated
Revenue:
General Levy3,777,1913,898,498
Special Capital Levy & Municipal Partners7,588,4817,999,069
Provincial and Federal Funding1,887,6121,708,504
Revenue Generated by Authority4,415,2526,981,086
Other Revenue150,505436,842
Total Revenue17,819,04021,023,999
Expenditures:
Corporate5,483,5585,904,792
Ecological Management3,066,8334,973,238
Education & Engagement566,876573,589
Greenspace Services976,449904,796
Planning & Development Services2,931,3953,654,945
Water Risk Management3,725,9263,311,872
Watershed Studies & Strategies1,609,8452,015,464
Total Gross Expenditures18,360,88121,338,695
Required Draws on Reserve541,840314,697
Net Revenue (Expenditures)00
Mblf!Tjndpf!Sfhjpo!Dpotfswbujpo!Bvuipsjuz
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312:!Cvehfu!Tubuvt!Sfqpsu
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Corporate Services2018Budget 2019
Revenue:
General Levy2,601,9672,688,745
Special Capital Levy & Municipal Partners2,244,7642,455,075
Provincial and Federal Funding64,8003,800
Revenue Generated by Authority55,912249,723
Other Revenue66,154244,804
Total Revenue5,033,5975,642,147
Expenditures:
Corporate Communications588,167600,707
Facility Management2,133,3872,060,209
Financial Management940,7831,116,618
Goverance611,353673,386
Human Resource Management500,547495,974
Information Management709,321957,899
Total Gross Expenditures5,483,5585,904,792
Required Draws on Reserve 449,961262,646
Net Revenue (Expenditures)00
Mblf!Tjndpf!Sfhjpo!Dpotfswbujpo!Bvuipsjuz
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312:!Cvehfu!Tubuvt!Sfqpsu
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Approved Budget
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Ecological Management2018Budget 2019
Revenue:
General Levy8,3799,454
Special Capital Levy & Municipal Partners1,954,9422,000,046
Provincial and Federal Funding345,990241,636
Revenue Generated by Authority757,5222,706,102
Other Revenue -16,000
Total Revenue3,066,8334,973,238
Expenditures:
Ecosystem Science and Monitoring742,359840,612
Forestry Services586,308570,547
Restoration and Regeneration1,738,1663,562,079
Total Gross Expenditures3,066,8334,973,238
Required Draws on Reserve - -
Net Revenue (Expenditures)00
Mblf!Tjndpf!Sfhjpo!Dpotfswbujpo!Bvuipsjuz
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312:!Cvehfu!Tubuvt!Sfqpsu
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Approved Budget
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Education and Engagement2018Budget 2019
Revenue:
General Levy298,432316,313
Revenue Generated by Authority260,894257,276
Other Revenue7,550 -
Total Revenue566,876573,589
Expenditures:
Community Programming97,41593,840
School Programming424,795431,392
Training and Development44,66648,357
Total Gross Expenditures566,876573,589
Required Draws on Reserve - -
Net Revenue (Expenditures)00
Mblf!Tjndpf!Sfhjpo!Dpotfswbujpo!Bvuipsjuz
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9
14.e) Lake Simcoe Region Conservation Authority (LSRCA) re: 2019 LSRCA -...
312:!Cvehfu!Tubuvt!Sfqpsu
Gps!uif!qfsjpe!Kbovbsz!.!Efdfncfs!42-!312:
Approved Budget
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2018Budget 2019
Greenspace Services
Revenue:
General Levy291,922304,692
Special Capital Levy & Municipal Partners428,605343,046
Revenue Generated by Authority87,24082,422
Other Revenue76,800122,586
Total Revenue884,568852,745
Expenditures:
Management655,208578,641
Property Services89,27293,543
Recreation58,78357,450
Securement173,186175,163
Total Gross Expenditures976,450904,796
Required Draws on Reserve 91,88252,051
Net Revenue (Expenditures)00
Mblf!Tjndpf!Sfhjpo!Dpotfswbujpo!Bvuipsjuz
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:
14.e) Lake Simcoe Region Conservation Authority (LSRCA) re: 2019 LSRCA -...
312:!Cvehfu!Tubuvt!Sfqpsu
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Approved Budget
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2018Budget 2019
Planning & Development Services
Revenue:
General Levy484,763484,763
Special Capital Levy & Municipal Partners251,000390,498
Provincial and Federal Funding43,41543,415
Revenue Generated by Authority2,152,2172,736,270
Total Revenue2,931,3953,654,945
Expenditures:
Development Planning1,480,9871,824,741
Environmental Compliance Approvals162,217141,279
Permitting and Enforcement1,288,1911,688,925
Total Gross Expenditures2,931,3953,654,945
Required Draws on Reserve - -
Net Revenue (Expenditures)00
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Approved Budget
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Water Risk Management2018Budget 2019
Revenue:
General Levy91,72894,531
Special Capital Levy & Municipal Partners1,680,9751,548,769
Provincial and Federal Funding878,778817,212
Revenue Generated by Authority1,074,445849,293
Other Revenue -2,067
Total Revenue3,725,9263,311,872
Expenditures:
Flood Management and Warning528,275455,309
Source Water Protection574,640654,868
Water Management/Restoration2,063,3241,767,407
Water Science and Monitoring559,687434,288
Total Gross Expenditures3,725,9263,311,872
Required Draws on Reserve - -
Net Revenue (Expenditures)00
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Approved Budget
2018Budget 2019
Watershed Studies & Strategies
Tusbufhjft
Revenue:
Special Capital Levy & Municipal Partners1,028,1951,261,635
Provincial and Federal Funding554,629602,441
Revenue Generated by Authority27,021100,000
Other Revenue -51,387
Total Revenue1,609,8452,015,463
Expenditures:
Climate Change Adaptation262,566233,264
Research and Innovation623,6091,317,874
Watershed Subwatershed Planning723,670464,325
Total Gross Expenditures1,609,8452,015,463
Required Draws on Reserve - -
Net Revenue (Expenditures)00
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Tqfdjbm!Dbqjubm!Mfwz!Gvoejoh
CVA%%
General LevySpecial CapitalSpecial Operating
Within Watershed Apportionment
Municipalities20192019201920182017201920182017201920182017
in '000s
Region of Durham
Brock TP 1,642,536,619921.69%
Scugog TP 444,885,232110.46%
Uxbridge TP 3,754,864,999803.86%
5,842,286,8506.01%234234238474471462226121
Region of York
Aurora 15,631,003,5839616.07%
East Gwillimbury 6,594,762,5111006.78%
Georgina 7,869,539,8841008.09%
King TP 4,735,251,437554.87%
Newmarket 20,034,139,65410020.59%
Richmond Hill 611,563,15410.63%
Whitchurch-Stouffville 6,996,237,312577.19%
62,472,497,53564.22%2,5042,4142,3072,8292,5342,486347774369
City of
Barrie 17,036,473,3827017.51%6836736665875705705115749
Kawartha Lakes 374,550,20530.39%151515242424020
17,411,023,58717.90%
Municipality of
Bradford -
West Gwillimbury 4,860,963,801725.00%195182171237229222295727
Innisfil 4,238,336,420574.36%170160158197191188285327
New Tecumseth 471,094,06570.48%1918171666030
Oro Medonte 1,007,225,283221.04%404141333232060
Ramara 979,193,910421.01%39404239019060
11,556,813,47911.88%
Grand Total97,282,621,451100%3,8993,7773,6554,4364,0574,0094771,119493
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2019 Reserve Budget
Opening Balance 2019 Projected Balance
January 1, 2019 Appropriations as at
(unaudited) to/(from) Reserve December 31, 2019
Asset Management860,594 (47,607)812,987
Rate Stablization815,805 -815,805
Restricted164,901 (132,169) 32,732
Working Capital518,805 (134,921)383,884
2,360,105 (314,697)2,045,408
Note: Minimum reserve balance
targets will be established by
the Board of Directors in 2019.
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14.e) Lake Simcoe Region Conservation Authority (LSRCA) re: 2019 LSRCA -...
Lake Simcoe Region Conservation Authority (LSRCA) is the
leading environmental protection agency in the Lake Simcoe
watershed. For over 65 years, we’ve been collaborating with
community, government and other partners to protect and
restore the environmental health and quality of Lake Simcoe
and its watershed.
•120 Bayview Parkway. Newmarket, Ontario, L3Y 3W3 •
Einfo@LSRCA.on.calakesimcoeconservation
T905-895-1281lakesimcoeconservation
TF1-800-465-0437@LSRCA
LSRCA.on.caTheLSRCA
If you require this document in an alternate formate, please
contact us at 905-895-1281.
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Lake Simcoe Region
Conservation Authority
2019 Budget Companion
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Climate ChangeResearch and InnovationWatershed Planning
35-38 WATER STUDIES AND STRATEGIES•••
26
30
Enforcement
Development PlanningEnvironmental Compliance ApprovalsPermitting and Flood Management and WarningSource Water ProtectionWater Management/RestorationWater Science and Monitoring
26-34
PLANNING AND DEVELOPMENT SERVICES•••WATER RISK MANAGEMENT••••
Community ProgrammingSchool ProgrammingTraining and DevelopmentManagementProperty ServicesRecreationSecurement
17-25
EDUCATION & ENGAGEMENT 17•••GREENSPACE SERVICES 21••••
13
6
4
Table of Contents
Corporate CommunicationsFacility ManagementFinancial ManagementGovernanceHuman Resource ManagementInformation ManagementEcosystem Science and MonitoringForestry ServicesRestoration and
Regeneration
4-16
LSRCA PROFILECORPORATE SERVICES••••••ECOLOGICAL MANAGEMENT•••
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Revenue GeneratedProvincial & FederalSpecial Capital Levy & Municipal PartnersGeneral LevyMaintenance, Utilities Program Materials & Construction & Compensation
Education &
Engagement
Services
Greenspace
Ecological
Management
the Lake Simcoe watershed as
is to work with our community
Planning &
Development
Corporate Services
Corporate ServicesEcological ManagementEducation & EngagementGreenspace ServicesPlanning & Development ServicesWater Risk ManagementWatershed Studies & Strategies
•••••••
Water Risk
Management
Our employees uphold our mandate under the following 7 Service Areas, which are detailed in the pages that follow:to protect and restore the Lake Simcoe watershed by a thriving environment
that inspires and sustains us for
& Strategies
Watershed Studies
LSRCA LSRCA employs over 100 full-time, part-time, contract and seasonal we employ specialists in limnology, hydrogeology, hydrology, experts in water resource and environmental engineering,
urban and community planning, forestry, conservation and natural Our education and outreach business includes accomplished trained in delivering formal curriculum-based education programs
These teams are championed internally by an equally broad range of experts delivering strategic leadership and essential services, including business planning, human resource information
systems and information technology, and corporate communications, public and media relations, design
FTEs
FTEs
FTEsFTEsFTEsFTEsFTEs
PLANNING & DEVELOPMENT
CORPORATE SERVICESECOLOGICAL MANAGEMENTEDUCATION & ENGAGEMENTGREENSPACESERVICESWATER RISK MANGEMENTWATERSHED STUDIES& STRATEGIES
4
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60 staff completed cultural training to improve consultation, collaboration and partnerships with Indigenous communities in the watershedA communications audit was completed as Phase
One of a Communications and Engagement Strategy planned for 2020
29% increase in Facebook followers in the past year86,000 website visitors in 2018, representing a 7% increase over last year
2018 ACHIEVEMENTS••
Continue to foster our reputation as trusted researchers, scientists and restoration expertsProgram leads are showing a growing willingness to undertake targeted, market-focused program
development, design and deliveryEmerging interest and expectations of municipal partners for LSRCA-led and/or coordinated communications directly with their constituents on contentious,
complex issuesChallenges associated with effectively reaching audiences across the geographic, demographic and socio-economic expanse and diversity of the watershed
FAST FACTS••
••••
Ensure AODA compliance with provincial Communications and Information Standard Cultivate LSRCA’s positive reputation within watershed boundaries Increase targeted outreach for LSRCA
programs and services to build participation and subscriptionContinue to build Internal communications programComplete Corporate Communications and Engagement StrategyEnsure effective
communications and promotion of Lake Simcoe Conservation Foundation’s capital Connect Campaign
Corporate Communications provides strategic advice and services designed to inform, inspire, federal partners and people of all ages in our watershed communities, to support the work
••••••
FTEs
INFORMATIONMANAGEMENT
Maintenance, Utilities & Taxes Program Materials Construction & Compensation
Expense
3
FTEs
HUMAN RESOURCE MANAGEMENT
3
FTEs
Revenue GeneratedSpecial Capital Levy & Municipal Partners
GOVERNANCE
FTEs
SERVICES
FINANCIALMANAGEMENT
Facility
Management
FTEs
Corporate
Communications
FACILITYMANAGEMENT
Financial
6
Management
FTEs
Information
Management
Governance
Human Resource
CORPORATECOMMUNICATIONS
CORPORATE Corporate Services provides leadership and management in the delivery of services central to program areas:
6
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Accounts payable processes an average of 200 invoice entries per monthOver 100 individual budgets are developed to roll up into 7 service area budgetsResponded to 23 freedom of information
requests in 2018
FAST FACTS•••
Financial management requires continued compliance with changing external legislation for reporting, payroll, and tax tax levy requirements from funding partners, while still achieving
strategic plan activities
Increased interest income through an updated Board-approved investment policy Implemented electronic funds transfers and signatures to create - and approval processImplementation of
Sage Intelligence Reporting and WisePlanner statements and accuracy of budget information Evaluated internal allocation methodology and implemented a new one to achieve full cost recovery
of Planning & Development
••
2018 ACHIEVEMENTS••••
Update procurement/purchasing policy and implement an e-procurement tool to Investigate an e-commerce solution to opportunities for clients to pay for our services/productsRecommend
how to separate the 2020 budget into operating and capital Update asset management plan, with a sustainable approach to asset replacement We will continue to review programs and improvements
as we continue to strive for business excellence
Financial management is responsible for such as payroll and accounts payable/procurement, risk management, legal, records management, reception, and •••••
Implementing the corporate carbon reduction strategy through Asset Management PlanDesign and tender for renovation at Scanlon Creek Operations CentreSolar panels installed on roof of
We will continue to seek out new and innovative opportunities to enhance our existing built and green infrastructureEmergency maintenance costs have increased as a result of aging infrastructureChall
enges around managing risk at our publicly accessible properties
2018 ACHIEVEMENTS••••
•••
plug-in hybrid electric vehiclesAnnually, our rooftop solar panels produce enough energy to power 4 households (approximately 41,000 kWh)
Continue to implement carbon reduction charging stationsComplete physical security upgrades at Scanlon Creek Operations Centre
FAST FACTS••
Facility Management oversees the management of all assets (buildings and infrastructure such as trails, vehicles, repairs, scheduled maintenance, licenses •••
8
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from discrimination
100 + full and part time staff 24 full-time, contract and seasonal recruitments completed in 201860% decrease in health and safety related incidents over the last 2 yearsCompleted staff
compensation reviewSigned York Region Diversity and Inclusion Charter committing to ensuring everyone can develop to their full potential, participate freely in society and live with
respect, dignity and freedom
FAST FACTS•••2018 ACHIEVEMENTS••
Finding talent to replace “hard to Watershed EngineersResponding to issues resulting from the Provincial government’s review of municipalities and conservation authorities
••
Develop a succession planning program to identify, develop and evaluate employee talent Create a diversity and inclusion program framework Upgrade and integration of an internal Human
Resource Information System to support the growing needs of Human Resources and FinanceRespond to unknown/emerging recruitment needs resulting from our newly created offsetting programsImplement
diversity and inclusion practices to support attracting and retaining a diverse employee population
Responsible for the effective management of services such as staff recruitment, health and safety, diversity, inclusion and accessibility, employee •••••
Developed a process to identify and adopt Annual Operating Priorities and continued to implement the 2016-2020 Strategic Plan, completing 32 of the 42 priority activitiesHosted an annual
municipal CAO round partnership and watershed-wide policy changesConducted orientation and advocacy meetings with watershed MPPs, increasing knowledge and understanding of our roleIntroduced
new comprehensive governance by-laws as legislated under the 2018 amended Conservation Authorities Act
18-member board of directors representing 9 funding municipalitiesThere are 20 municipalities within our watershed including; 2 Regions, 1 County, 3 Cities, 7 Towns and 8 Townships The
Lake Simcoe watershed includes one of the fastest growing regions in Canada - York Region
2018 ACHIEVEMENTS••••
Phosphorus and ecological offsetting programs provide a new source of revenue in order to achieve our mission to restore Lake Simcoe and the watershedPossible regulatory and mandated
changes to conservation authority programs and services
FAST FACTS•••
••
integrated program delivery through an internal operations reviewCultivate partnerships with private sector, watershed municipalities, ENGOs, provincial and federal government to ensure
we continue to implement programs and servicesProvide leadership to the Lake Simcoe Conservation Foundation’s Connect Campaign to raise money for a new Nature Centre at Scanlon Creek
Conservation Area to grow our important education programsContinue to lead and advocate for innovative approaches and relief program
provides expert knowledge, strategic advice and recommendations to the Board of Directors with regard to The CAO also provides operational leadership to more than 100 staff to and implementation,
with the goal of ••••
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Program Materials Construction & Compensation
FTEs
Revenue GeneratedProvincial & FederalSpecial Capital Levy & Municipal Partners
RESTORATION AND REGENERATION
MANAGEMENT
FTEs
Forestry Services
& Monitoring
Ecosystem Science
FORESTRY SERVICES
FTEs
Regeneration
Restoration and
ECOSYSTEM SCIENCE & MONITORING
ECOLOGICAL do this through monitoring, to understand the current state of our rivers, lake and land, and then by program areas:
There are over 5 million documents computer networkOver 35 million elevation points and 2 million elevation lines were used to build a more accurate and updated digital watershed elevation
modelThere are over 500 records in our new Plan Review tracking/records management application
FAST FACTS•••
in provincial, municipal and public expectations for information, analysis tools, and predictive modelingThe need for maintaining larger and more complex data holdings for continuing
program support and analysis continues to increaseSystems security is a constant threat that must be balanced with the costs to keep our network running smoothly and safely
•••
Completed the installation of a Scanlon Creek Operations CentreImplemented our new Plan Review tracking applicationCompleted a new watershed-wide digital elevation model (elevation surface
model/topography of our watershed)
2018 ACHIEVEMENTS•••
software and our core network infrastructureManage the design and installation of the information technology infrastructure for the renovated Scanlon Operations CentreIntegrate/implement
use of the new, updated watershed digital elevation modelComplete Phase I of the emergency management system updatedocuments and records is key to improving how we access and use our
electronic contentImprove the integration of databases, applications and information amongst departments/programs and with our partners
Information Management is responsible for providing and managing secure, reliable and integrated information technology solutions in ••••••
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Distributed 9,335 trees and shrubs in 2018 through our annual do-it-yourself seedling saleRemoved more than 800 around our facilities in 2018
Completed a study to assist with developing forest management adaptation strategies due to climate changePlanted more than 48,000 trees and shrubs hectares of tree cover Removed 450
Emerald Ash Borer (EAB) infested ash trees
FAST FACTS••
2018 ACHIEVEMENTS••••
Continue to actively target high priority reforestation sites throughout the watershedEstablish forest cover through LSRCA planting program to help achieve forest cover targets across
the watershedManage LSRCA properties to maintain forest health, and ensure safe public access through Continue to remove EAB infested trees on our properties and plant replacement trees
to re-establish canopy and habitat lossesThe Forest Management program will evolve to keep pace with climate change and changing landscapes, address recreational pressures on forested
properties, as well as pursue opportunities through off-setting programsinterests impact available land for tree plantingTree removal for development is exceeding the current rate of
afforestationInvasive pest, diseases, and climate change all and health
The Forestry Services program aims to implement best forest management practices that contribute ••••••••
Completed emerging and legacy contaminants research and web page developmentCompleted 5 year lake-wide aquatic plant surveyCompleted annual monitoring completed and uploaded to data
portalCollected data to support the 2018 Watershed Report Card
2018 ACHIEVEMENTS••••
Collection of the environmental data, analysis and calculation of the annual phosphorus loads to Lake Simcoe are supported through provincial funding, without which the work could not
be conductedClimate change is affecting monitoring programs such as the winter lake monitoring, requiring a new approach to collect winter data
••
244 locations across Lake Simcoe are sampled to gather the data for the 5 year lake aquatic plant survey8 emerging or legacy contaminants are published on our new chemical contaminants
web pageOver 500 tributary water quality samples are collected annually, to evaluate ecological health and to calculate phosphorus loads
lake monitoring programImplement a new annual aquatic plants monitoring program on Lake SimcoeEvaluate the tributary biologic programPublish the Phosphorus Loads ReportWe will continue
to use our monitoring data to evaluate lake and tributary health and provide critical information to formulate management actions
FAST FACTS•••
The Ecosystem Science and Monitoring program assesses the health of the Lake populations and evaluates tributary water quality to support science-based •••••
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Program Materials
Compensation
FTEs
Revenue GeneratedGeneral Levy
TRAINING & DEVELOPMENT
4
FTEs
& ENGAGEMENT
Community
Programming
SCHOOL PROGRAMMING
FTEs
Training &
Development
School Programming
COMMUNITYPROGRAMMING
EDUCATION Education and Engagement engages learners of all ages, interests and abilities through programmed learning experiences that raise awareness, impart knowledge, create understanding
and inspire program areas:
The current housing market conditions have had a negative impact on revenue for the offsetting program It is becoming increasingly challenging to private landowners Additional pressures
from climate change and severe weather
•••
installing cover crops on agricultural land in 2018Restored 3,664 metres of streambank to improve Nokiidaa Trail on the Rogers Reservoir Conservation Area in East Gwillimbury
FAST FACTS•••
Completion of the Rogers Reservoir conservation area The implementation of grants to private landowners and community groups through the restoration assistance program
through community groups by targeting our landowner grantswith our municipal partners to reduce phosphorus and maintain water balance Complete wetland, meadow and stream and Rogers Reservoir
conservation areas, the Luck property, Cawthra Mulock Reserve and the East Holland River (Aurora) Through the Ecological Offsetting program, we have new and diverse opportunities to
deliver and support natural heritage
2018 ACHIEVEMENTS••
To implement natural heritage, agricultural best management practices and water course restore and create natural features to improve water quality, control water quantity and ••••
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School board and private educational institution interests exceed our current service capacityGeographic expanse of watershed service areaThe current Nature Centre outdoor education
facility is no longer adequate for our needsSchool board funding uncertainties
agreement to provide integrated learning opportunities to grade 4 students in Simcoe CountySuccessful completion of the Schoolscaping Pilot which resulted in the student-led creation
of at 5 watershed schoolsExpanded geographic reach to 100 students in Cannington through a full day of outdoor programming4,239 students visited the Nature Centre at Scanlon Creek Conservation
Area in 2018at all 3 regional Science Fairs – Durham, Simcoe and YorkOur new augmented reality sandbox gives our educators an innovative tool to teach watershed topography
••••
2018 ACHIEVEMENTS•••FAST FACTS•••
Expand programs and services to secondary audiences with a focus on climate change and human health Continue to enhance program content, delivery models and learning supports under the
Grade 4 service agreementThere is increasing local, research-based evidence of the value of outdoor learning experiences, combined with increasing demand within the education sector
for programs and services that meet current trends and curriculum needsWe will continue to strengthen and provide innovative learning opportunities for studentsReplacement of the existing
Nature Centre at Scanlon Creek will ensure LSRCA remains a leader in conservation education
School Programming provides experiential and engaging environmental programs and services, for kindergarten to grade 12 students and teachers, connected to the •••••
98 children participated in Spring into Scanlon March Break and PA Adventure Day camps2 sessions of Therapy in the Woods helped 30 early learners with special needs achieve their goals
Community and municipal interests exceed our current service capacity; programming can be reactive with protocols for accessGeographic expanse of watershed service area has resource
implicationsLimited LSRCA facilities for place-based programming Challenges associated with lack of online payment options
FAST FACTS••
••••
Created new revenue generating service streams - launched the Scanlon Expanded outreach programming to new groups of seniors and newcomer Canadians
Expand summer camp partnershipsBuild on existing relationships with municipal libraries for new collaborationsExpand demographic and geographic program reachWe will continue to design,
develop and deliver innovative programs and services that align with partner and stakeholder needs Watershed municipalities are growing and changing at a fast pace, presenting opportunities
for program expansion and health and wellness and learning about, and taking action to protect, the Lake Simcoe watershed
2018 ACHIEVEMENTS••
Community programming provides unique learning opportunities for children, youth and adults, enhancing participants’ connections to the health of the Lake Simcoe watershed in areas •••••
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Utilities, Taxes & Program Materials Construction & Compensation
FTEs
SECUREMENT
0
FTEs
Special Capital Levy & Municipal
Revenue GeneratedGeneral Levy
RECREATION
SERVICES
FTEs
Management
PROPERTY SERVICES
FTEs
Securement
Recreation
Property Services
MANAGEMENT
GREENSPACE Greenspace Services ensures that valuable greenspace is protected and that recreational opportunities are provided in safe, well maintained natural settings, so that our watershed
residents
Provided new training workshops in the use of online tools for engagement Strengthened partnership with the Faculty of Education at Lakehead University by hosting pre-service teacher
candidate for second consecutive year
2018 ACHIEVEMENTS••
We are well positioned to become a leading partner in the provision of professional training and development We will continue to build capacity in professionals and practitioners while
forging new collaborations and creating new revenue streamsLimited and inadequate LSRCA facilities to offer training courses
173 teachers participated in the 7 professional development workshops we offered in 2018Volunteers provided 359 hours of support in 2018
•••
FAST FACTS••
Develop partnership with the Child and Nature Alliance of Canada to host a forest school practitioner course at Scanlon CreekParticipate on the advisory committee for the Young Conservation
Professionals program
Training and Development provides programs and services to professionals and practitioners across a range of disciplines with the goal of advancing knowledge transfer required to While
initiatives are undertaken in Ecological Management and Water Risk Management, this ••
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system components in the Sheppard’s Bush Conservation Area Estate Homearound buildings and along utility corridors at Sheppard’s Bush
2018 ACHIEVEMENTS••
The Sheppard’s Bush Conservation Area Estate Home (leased to Windfall Ecology Centre) was built in the 1800’s meeting space for 12 staffThe new Scanlon Creek Operations Centre will provide
space for 36 staff, with meeting facilities and modern amenities
FAST FACTS••
Complete upgrades to Sheppard’s Bush Conservation Area – Gatekeeper and Estate Homes, to address wear and tear, improve Scanlon Creek operations centre to facilitate Ensure that ongoing
maintenance requirements management planIncreasing costs to maintain heritage buildings (Sheppard’s Bush Conservation Area Estate Ontario Heritage Trust
Through the property services program, we provide oversight on existing lease agreements and rental contracts and provide maintenance support for ••••
Aging infrastructure (roads, trails, recreational activities on our lands Conservation land holdings continue to grow but the available funds to support land management has not kept
paceFunding to maintain infrastructure to the levels as recommended in our conservation area management plans
•••
We support activities in all four seasons including groomed trails for snowmobiling and fat biking in winter monthsOur properties are destinations for a variety of recreation activities
including forest bathing, geocaching, canoeing, hiking and moreWe’ve completed 6 management plans, 9 conservation area reports and 3 natural heritage inventories
FAST FACTS•••
Complete management plans for Beaver River Wetlands and Thornton Bales Conservation Areas Continue to implement recommendations from Conservation Landholding AssessmentUpdate Management
Agreements to provide a consistent approach for all partner agreementsthrough asset management, for our land holdings and facilitiesContinue to explore opportunities for new or enhanced
opportunities on our properties through public and private partnerships
Developed Conservation Landholding Assessment Implementation PlanBegan review and update of Beaver River Wetlands Conservation Area Management PlanBegan development of Thornton Bales
Conservation Area Management Plan
LSRCA approaches land management with the goal of striking a balance between conserving the natural environment and facilitating opportunities for outdoor recreation, education •••••
2018 ACHIEVEMENTS•••
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The total appraised land value of our Values – MPAC)Our lands provide an estimated $15 million in ecological goods and services through natural habitat, pollination and recreation
FAST FACTS•••
Develop a land disposition strategy, policy and procedures to provide direction for the sale or transfer of conservation landholdingsContinue to increase the quality and quantity of
natural heritage features and provide additional opportunities for connectivity to improve the health of the watershed and quality of life for residents and visitorsOpportunities to
secure private lands can be limitedFunding sources and funding partners to acquire lands are diminishingCost to maintain lands and the liability is increasing
Our securement program involves acquiring lands through donations, easements and\\or purchases for the purpose off connecting urban areas to greenspace to increase recreational opportunities,
and, to restore, enhance or create ecological features •••••
Completed the Natural Heritage the watershed as informed by the 2018 Natural Heritage Restoration Strategy and our municipal and community partners
2018 ACHIEVEMENTS•
sustainable trail at Durham Regional Forest in partnership with the Durham Mountain Biking AssociationInstalled an information kiosk at Scanlon Creek Conservation Area head-of-trails,
including up-to-date trail maps and property informationCompleted trail upgrades and installed a viewing platform at the new wetland Conservation Area
2018 ACHIEVEMENTS•••
We own, manage or hold easements on 35 properties - a total of 2,425 hectares of conservation land and 75 kilometres of trailsAverage about 30,000 property users annually
Complete boardwalk and accessible trail at Scanlon Creek Conservation AreaComplete improvements at Durham Regional Forest, including new trailhead kiosks and upgrades to the emergency
information post systemInstall trailhead kiosk at entrance to Rogers Reservoir Conservation Area in Holland LandingEnhance conservation area visitor experiences through new and renewed
partnershipsContinue to seek public and private partnerships to expand opportunities to enhance recreational facilities and improve visitor experiencesOpportunities to enhance recreational
options on our properties are limited due to resourcesPotential liability associated with providing any recreational opportunities is increasing
FAST FACTS••
We seek to provide passive recreational opportunities for watershed residents and visitors to improve mental well-being and physical health through a wide range of safe •••••••
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In 2018 we received 582 applications under the Planning Act - Approximately 37% were subdivision and site plan applications In 2018 we reviewed approximately 194 water balance and 90
natural heritage evaluations/environmental impact studiesOur natural heritage system covers 128,805 hectares (approximately 45% of the watershed) and the Restoration Strategy aims to
protect an additional 25,718 hectares (9% of the watershed)
FAST FACTS•••
Continue to improve excellence in service delivery by seeking ways to reduce review timelines We will continue to encourage our municipal partners, the development community and other
stakeholders to use the best practices in development design and stormwater managementProgram operates on a cost recovery basisIncreasing growth and development in the watershed
••••
Create streamlined processes, in partnership with our member municipalities, for the review of applications under the Planning Act, Environmental Assessment Act and Ontario Water Resources
Act to ensure timely approvals for development applications within our watershed
Development Planning, which includes natural heritage, hydrogeology and engineering review, provides proactive and innovative advice on development submissions, focusing on sustainable
development (by protecting natural heritage features and directing development away from natural goal is to work with our partners to build healthy and resilient communitie•
Implemented the Lake Simcoe Phosphorus Offsetting PolicyCompleted and received Board approval of the Natural Heritage System and Restoration StrategyCompleted and received Board approval
of the Lake Simcoe Protection Plan Water Budget
2018 ACHIEVEMENTS•••
Program Materials & Supplies Compensation
FTEs
Revenue GeneratedProvincial & Federal Special Capital Levy & Municipal Partners
PERMITTING AND ENFORCEMENT
1
FTEs
Compliance
Environmental
ENVIRONMENTAL COMPLIANCE APPROVALS
Planning
Development
FTEs
Enforcement
Permitting and
DEVELOPMENT PLANNING
PLANNING & DEVELOPMENT Planning and Development Services ensures that development in the watershed progresses in a sustainable manner that will protect natural heritage features, direct
development away from ensures that planning permissions are in place before we consider any further approvals under the Conservation Authorities Act program areas:
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Issued 162 notices of violation for works undertaken in contravention of Ontario Regulation 179/06Obtained 28 convictions in provincial offences court for development undertaken without
permission
2018 ACHIEVEMENTS••
Continue to enforce the regulations to ensure public safety and Work with member municipalities to develop service level an increase in the number of violations issued, court cases and
resources putting pressure on the annual operating budget Uncertainty around legislative amendments through provincial review of conservation authority permitting processes and how
that will impact delivery
Issued 977 permits under Ontario Regulation 179/0642% increase in the number of violation notices issued for development undertaken without permission in
Permitting and Enforcement implements and enforces Ontario Regulation 179/06 which is the regulation made pursuant to the this regulation, we control development and other activities
within unsafe for development because of naturally occurring processes is to reduce risk to life, prevent damage to property and reduce social ••••
FAST FACTS••
Signed transfer of review agreements with Town of Newmarket and Regional Municipality of YorkCompleted training on the ECA transfer of review program from the Ministry of Environment,
Conservation and Parks
2018 ACHIEVEMENTS••
Reduce wait times for ECA approvals, from the current average of 6 – 12 months, to 2 – 3 monthsImprove stormwater management in the watershedWe will increase the scope of our ECA transfer
of review program with the target of including the entire watershedLengthy negotiations to transfer ECA reviews from remaining watershed municipalities
Approximately 50% of the Lake Simcoe watershed is currently covered by transfer of review agreements
This program area completes stormwater Environmental Compliance Approval (ECA) reviews, under the Province’s Transfer of Review Program, within portions of the Lake ••••
FAST FACTS•
28
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precipitation gauges and 8 snow survey sitesConducted monthly inspections of two Authority damspart of annual regulation map revisions
2018 ACHIEVEMENTS••••
Extreme weather events and increased runoff during the winter due to unseasonably warmer temperatures are likely to continue expected in the futureMore ice damage may occur at Authority
properties because of our changing climateIncreased pressure on staff and resources to Reduced resources due to provincial funding cuts
••••
Continue to monitor weather forecasts and watershed conditionsMaintain and improve monitoring system and issue messages when warrantedDevelop GIS based database for photo-in watershedComplete
regular inspections of dams and a detailed inspection of the Pefferlaw DamEast Holland River in 53 yearsThe watershed experienced 200% of the normal monthly rainfall in May of 2017
shoreline in the spring of 2018
The goal of the Flood Management and Warning program is to reduce the risk to people, ••••FAST FACTS•••
FTEs
Program Materials Construction & Compensation
WATER SCIENCE AND MONITORING
FTEs
Revenue GeneratedProvincial & Federal Special Capital Levy & Municipal PartnersGeneral Levy
WATER MANAGEMENT/RESTORATION
FTEs
Protection
Source Water
Flood
SOURCE WATER PROTECTION
and Warning
Management
3
FTEs
Restoration
Water Science
and Monitoring
Water Management/
FLOOD MANAGEMENT AND WARNING
WATER RISK MANAGEMENT ensure that we have a safe, clean and adequate supply of drinking water, to undertake restoration
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Completion of the Magna Centre low impact Market challenges and the related impact on revenue for the offsetting program Additional pressures from climate change and severe weather
Stormwater run-off from over 350 hectares of urban areas will be treated for both water quantity and quality
2018 ACHIEVEMENTS•••
FAST FACTS•
and Aurora Complete the low impact development parking lot in Barrie Provide in-kind advice to all member municipalities in our watershedProvide 12 months of post-construction inspection
and maintenance on recently constructed low impact development sitesWe will continue to identify partnership opportunities with municipalities to complete a diverse range of through
in-kind support and funding from the phosphorus and water balance offsetting programs
This program seeks to improve water quality, maintain through the implementation of low impact development ••••••
Clean
Completed our annual report to the Minister on plan implementation Developed work plan to scope review and amendments to the Source Protection Plan, as directed by Ministerial Order
and section 36 of the Water Act
2018 ACHIEVEMENTS••
LSRCA is designated as the lead source protection authorityThe requirement to maintain and support the source protection committeeThe need to review and amend the source protection plan
as directed by ministerial order, and to include new drinking water systemsThis program has always been fully funded by the Province and there is uncertainty about continued funding
Despite funding uncertainty, the legislated requirements of the Clean Water Act remain, including:••••
and ensuring policies in the
Clean Water Act
The source water protection plan that came into effect in January 2015 includes 129 policies to address 22 drinking water threat typesdrinking water threats have already been, or are
being implementedAlmost all (1,970 out of 2,100) on-site sewage systems have been inspected in accordance with the plan policy
Appoint 15 new members to the source protection committee, as per regulations under the Initiate review and amendments to the source protection plan, as directed by ministerial orderComplete
amendments to the source protection plan to include new drinking water systems, as required by Regulation 205 of the Safe Drinking Water Act
FAST FACTS•••
The Source Water Protection Program ensures a sustainable and safe source of clean drinking water to residents, within the South Georgian Bay-Lake Simcoe Source Protection Region, by
meeting our legislative requirements within the Clean Water Act Source Protection Plan •••
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Program Materials Construction & Compensation
FTEs
Revenue GeneratedProvincial & FederalSpecial Capital Levy & Municipal Partners
WATERSHED SUBWATERSHED PLANNING
FTEs
RESEARCH AND INNOVATION
Climate Change
Innovation
Research and
FTEs
Planning
Watershed
Subwatershed
CLIMATE CHANGE
WATERSHED STUDIES & STRATEGIES To undertake research and science to inform the decisions that we make regarding our policies, program areas:
Began pre-construction monitoring of two stormwater with York RegionCompleted year one of a two-year agreement, with the Province, to study stormwater pond sedimentation and turbidityCompleted
multi-year provincial agreement to develop an environmental Holland River
2018 ACHIEVEMENTS•••
The hydro-meteorological network continues to be a key resource in the detection and assessment of local climate events predicted to increase, the network is being positioned to play
a greater role in responding to such eventsActivities under stormwater performance monitoring are anticipated to grow with an increased focus on low impact development and the requirement
to There are challenges around predictability agreements with municipal and provincial partners
•••
stations measuring a total of 14 variablesAltogether, the network produces over 1 million data points each year
••
Continue pre-construction monitoring of Complete year two of provincial study on stormwater pond sedimentation and turbidityPublish technical report on stormwater pond performance and
nutrient cyclingPublish technical report on the regime for the East Holland RiverEvaluate the hydro-meteorological network
FAST FACTS
The Water Science and Monitoring program is essential to informing our understanding of watershed processes; identifying emerging issues, and documenting environmental LSRCA to adapt
management activities to achieve our mission of a healthy Lake •••••
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technologies evaluation program (STEP) water partnership with the Toronto and Region Conservation Authority and Credit Valley Conservation for coordinated delivery of products and servicesDeveloping
a stormwater management pond inspection methodology and training for municipal staffCreated a database to track location and maintenance of stormwater management facilities across the
watershed
2018 ACHIEVEMENTS•••
In 2018 more than 125 practitioners in the watershed took part in LID design, construction and maintenance training2000 users since its release in July 2017The Wiki site, launched by
STEP in March 2018, has approximately 9 to 18 hits per
Complete the East Holland River stormwater management Support municipal efforts to develop a stormwater management utility feeFacilitate provision of low impact development National
Green Infrastructure Implement and monitor infrastructure to improve water Stormwater management research and innovation will continue to be an important activity to ensure better stormwater
management, design, implementation, and maintenanceFinding external funding to support continued innovations
FAST FACTS•••
To support and promote innovative management approaches to mitigate human activities that negatively impact the health and quality of Lake Simcoe and its ••••••
We’ve set a target of 40% reduction in our corporate carbon emissions, by 2026
FAST FACTS•
Completed corporate carbon reduction strategy Supported research under way at the University of Toronto and Lakehead University on carbon sequestration rates in natural heritage features
in the Lake Simcoe watershed
2018 ACHIEVEMENTS••
Initiate a watershed-wide carbon mitigation strategyDevelop a draft watershed-wide carbon budgetComplete the Lake Simcoe climate adaptation strategyCoordinate the implementation of the
corporate carbon reduction strategyParticipation in municipal working groups and steering committees will be ongoingOur long-term direction for addressing adaptation and carbon mitigation
strategiesClimate change is an area of emerging concernLSRCA recommendations on adaptation and mitigation plans will likely lead to service pressures and costs
The goal of the Climate Change program is to collect data and research to improve certainty with respect to climate change impacts and to develop climate change ••••••••
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87% of recommendations within the subwatershed plans are either complete, on-going or on target for completion2018 Watershed Report Card excellent with almost all wells scoring an A
gradeshowed an 81% reduction in turtle road mortality after installation of relatively inexpensive exclusion fencing
Issued Watershed Report Card documenting the current health of the watershed based on key performance indicatorsPublished the status of recommended Watershed Implementation Activities
(87% completion)Reviewed and provided comments to the Province regarding updating watershed planning guidelines
•••
2018 ACHIEVEMENTS•••
FAST FACTS
Continue to coordinate the implementation of watershed plan recommendations with all partners Complete a white paper recommending a two-step approach to reduce winter salt application
– Fresh Water Roundtable planning program to initiate a review of ways to streamline the process and make it more responsive to new data and municipal planning needsAdaptive watershed
plans have been completed for the entire watershed and efforts to implement recommendations contained within the plans are on-goingMonitoring the results of management efforts continues
to ensure that desired outcomes are stressors that need to be addressedUnder the Lake Simcoe Protection Plan, municipalities in the watershed are required to ensure that community boundary
expansions, growth allocations, and water, wastewater, or stormwater master plans are in conformity with about whether these requirements will change (as part of the ten year government
review of the LSPP)Changes could impact the watershed planning requirements of our municipalities
Watershed Planning involves identifying stressors impacting watershed health, selecting preferred solutions to address these impacts, and then monitoring progress and adapting plans
to essential to improving the health of Lake Simcoe and the watershed and is a legislated requirement •••••••
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Lake Simcoe Region Conservation Authority (LSRCA) is the leading environmental protection agency in
and other partners to protect and restore the environmental health and quality of Lake Simcoe and its
• 120 Bayview Parkway. Newmarket, Ontario, L3Y 3W3 •
E
T 905-895-1281 lakesimcoeconservation
TF 1-800-465-0437 @LSRCA
LSRCA.on.ca TheLSRCA
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14.f) Lake Simcoe Region Conservation Authority (LSRCA) re: Report No. 2...
Staff Report No. 29-19-BOD
Page No: 1 of 2
Agenda Item No: Vb) BOD-05-19
TO: Board of Directors
FROM: Mike Walters, Chief Administrative Officer
DATE: May 17, 2019
SUBJECT: Modernizing Conservation Authority Operations - Conservation
Authorities Act, ERO No. 013-5018
RECOMMENDATION: THAT Staff Report No. 29-19-BOD and attached comments in
response to Environmental Registry of Ontario Posting No 013-5018,
Modernizing Conservation Authority Operations - Conservation
Authorities Act be received; and
FURTHER THAT staff be directed to circulate final comments to
, Conservation Ontario and Lake
Simcoe watershed MPPs.
Purpose of this Staff Report:
The purpose of this Staff Report No. 29-19-BOD is to provide the Board of Directors with
comments being submitted in response to the Environmental Registry of Ontario No. 013-5018,
entitled Modernizing Conservation Authority Operations - Conservation Authorities Act.
Background:
On April 12, 2019, the Province of Ontario posted on the Environmental Registry of Ontario
(ERO) No. 013-5018: Modernizing Conservation Authority Operations - Conservation Authorities
Act, proposing further changes to the Conservation Authority Act. The posting may be accessed
via this link: www.ero.ontario.ca/notice/013-5018. The Province has moved very quickly on the
proposed changes, and requests to extend the deadline to 60 days from 45 were denied. The
rationale for the proposed changes was described in some detail in the previous staff
report No. 26-19-BOD. The proposed legislative amendments are summarized below:
1. Defining the core mandatory programs and services offered by Conservation Authorities
(CAs).
2. Increasing transparency in how CAs levy municipalities for mandatory and non-mandatory
programs and services.
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Staff Report No. 29-19-BOD
Page No: 2 of 2
Agenda Item No: Vb) BOD-05-19
3. Updating the Conservation Authorities Act to conform to modern transparency standards by
ensuring that municipalities and CAs review levies for non-core programs after a certain
period of time (e.g. 4 to 8 years).
4. Establishing a transition period (e.g. 18-24 months) and process for CAs and municipalities
to enter into agreements for delivering non-mandatory programs and services and meet
these transparencies.
5. Enabling the Minister to appoint an investigator to investigate or undertake an audit and
report on a CA.
6. Clarifying the duties of CA Board members to act in the best interest of the CA, similar to
not-for-profit organizations.
Given the current understanding, the attached comments reflect LSRCA response to the ERO
posting.
Relevance to Authority Policy:
The proposed changes to conservation authority legislative framework (Conservation
Authorities Act) will directly impact operations. Potential changes to the Section 28
regulations will have more of an impact on policy and are addressed in Staff Report No. 31-19-
BOD of this agenda.
Impact on Authority Finances:
There could be significant impacts to programs and services, budget and future
finances associated with the proposed changes in legislation. Unfortunately the significance of
the change is dependent on the continued commitment of the Province to fund conservation
authorities, potential impacts of budget cuts to member municipalities, and the ability of LSRCA
to charge fees for services.
Summary and Recommendations:
It is therefore RECOMMMENDED THAT Staff Report No. 29-19-BOD and attached comments
responding to Environmental Registry of Ontario Posting No 013-5018, Modernizing
Conservation Authority Operations - Conservation Authorities Act be received; and FURTHER
TH
Conservation Ontario and Lake Simcoe watershed MPPs.
___________________________________
Michael Walters
Chief Administrative Officer
comments regarding ERO #013-5018
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14.f) Lake Simcoe Region Conservation Authority (LSRCA) re: Report No. 2...
The Lake Simcoe Region Conservation Authority is pleased to provide the following comments
in response to Modernizing Conservation Authority Operations - Conservation Authorities Act,
ERO No. 013-5018.
1. Defining Core Mandatory programs and services offered by Conservation Authorities
The Conservation Authorities Act was created by the Ontario Provincial Legislature in 1946,
not to control flooding as is commonly believed, but to mitigate the impacts of human land
use activities (deforestation and cropland soil erosion) that were destroying the health of
our lakes, rivers and streams. The Act empowered municipalities to create authorities to
ensure the conservation, restoration and responsible management of hydrological features
through programs that balance human, environmental and economic needs.
I eight years later in 1954 that Hurricane Hazel made landfall in Ontario
causing extensive flooding resulting in 81 deaths and more than $135 million in damages
(approximately $1.3 billion in . In response to the catastrophic damage
and severe death tolls the province looked to conservation authorities for a solution and
amended the Conservation Authorities Act to delegate flood forecasting, warning, and
management responsibilities to authorities to be delivered on a watershed basis.
The creation of Conservation Authorities, which recognizes that water does not stop
flowing at political boundaries, has gained international recognition and is used as a model
that has been adopted by other countries. In 2009, the Lake Simcoe Region Conservation
Authority was honoured to win the International Thiess Riverprize in Brisbane Australia for
excellence in watershed management. The recognition was a validation of the work that
has and continues to be completed in partnership with the province, our member
municipalities and watershed community.
During this same period that LSRCA began the process of reinventing service delivery within
the organization to become more more value for our customers
and partners. Specifically the LSRCA began to improve the interaction and relationship
with our clients and partners especially within the Planning and Permitting departments.
This has resulted in routine consultations with the BILD industry and creating collaborative
working groups to define service delivery boundaries. Additionally programs and services
were evaluated to find efficiencies, reduce time lines for approvals all while balancing the
social and environmental needs within the watershed. The LSRCA has evolved into a highly
collaborative transparent and consultative organization which utilizes best management
practices such as strategic planning and key performance indicators to ensure that our
programs and services are meeting the desired outcomes of our partners and clients.
LSRCA comments May 21, 2019
ERO #013-5018: Modernizing conservation authority operations Conservation Authorities Act
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14.f) Lake Simcoe Region Conservation Authority (LSRCA) re: Report No. 2...
Today the Province has proposed to change Conservation Authorities core mandatory
programs and services to:
Natural Hazard Protection and Management
Conservation and Management of conservation authority lands
Drinking water source protection (as prescribed under the Clean Water Act)
Protection of the Lake Simcoe watershed (as prescribed under the Lake Simcoe
Protection Plan)
LSRCA understands that these and only these four core mandatory programs and services
are to be placed in the legislation and then standards and requirements would be
described in regulation, making them a legal requirement. It is extremely important that
the Province understand that the consequence of this proposed legislative change will be
to significantly diminish the role of Conservation Authorities and to reduce our value
proposition and eliminate associated social, economic and environmental benefits. These
benefits provide much needed added value to the province, our member municipal
partners and most of all the watershed community. Therefore it is recommended that:
That conservation, restoration, development and management of natural resources,
the foundation of the Conservation Authorities Act commonly referred to as
watershed planning and management is added to the list of core mandatory
programs. Watershed planning provides the basis to inform natural resource
management decisions to create policy, and to direct restoration activities and
educational programs to change behaviour.
That Conservation Authorities be consulted during the drafting of the regulation as a
stakeholder and given due consideration in defining what constitutes eligible activities
within each of the core mandated programs. The timelines associated with
commenting on the proposed changes have not allowed conservation authorities to
properly consult with their municipal partners, clients or community stakeholders. In
addition, the ability to achieve the desired outcomes of the core mandatory programs is
reliant on specific activities which, if not included per the regulation, could impair the
ability of conservation authorities to successfully deliver core mandated programs
setting that authority on a path to fail.
2. Increasing transparency in how Conservation Authorities levy municipalities for
mandatory and non-mandatory programs and services New Funding Model
LSRCA fully supports increasing transparency especially in relation to funding. Currently,
LSRCA collaborates with member municipalities through the strategic planning process to
identify what programs and services are wanted and valued.
presentations to funding partners regarding priority activities, as well as a companion
LSRCA comments May 21, 2019
ERO #013-5018: Modernizing conservation authority operations Conservation Authorities Act
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14.f) Lake Simcoe Region Conservation Authority (LSRCA) re: Report No. 2...
document to the budget describing the specific outcomes to be achieved during the year.
LSRCA also publishes audited financial statements and an annual report. It is therefore
recommended that:
That the Province of Ontario continues to provide a financial contribution to assist in
the delivery of conservation authority mandated or core programs. There is concern
that provincial responsibilities are being wholly downloaded to the municipal tax base.
Given that programs such as Natural Hazards, Source Water and the Lake Simcoe
Protection Plan are provincially mandated programs, it is reasonable that the province
continues to provide financial support.
That one collective agreement including all watershed member municipalities is
developed for non-mandatory programs and services. The current proposal involves
individual agreements for each program and service with each participating
municipality. One agreement which outlines the municipal commitment towards the
defined non-mandatory programs and services is more efficient and would require much
less administration, saving time and money and improving transparency.
That the Province consider the unintended consequence of the proposed non-
mandatory programs and services approach which enables individual municipalities to
Such an approach undermines the entire
governance concept of watershed management and lead to further divisiveness and
inconsistency in the delivery of programs and services. This could not only occur within
a watershed but will further impact consistency of service delivery across conservation
authoritiessupported, there is
want to
deliver those programs. In conclusion the benefit of the collect is lost as is the economy
of scale and program efficiencies.
That Conservation Authorities retain the ability to apply user fees or donations to
support mandatory conservation programs in addition to, or rather than, municipal
levy. LSRCA does recognize there is only one taxpayer and limited tax dollars available
to its municipal partners. Therefore, not everyone should be burdened with a cost if a
service is provided to an individual and only that individual benefits. An example would
be user fees for Section 28 permits to cover the cost of a review specific to a property
and landowner. In this instance, user fees represent a significant source of revenue
which reduces the cost of the Natural Hazard program to member municipalities.
Currently the LSRCA consults the BILD industry and municipalities in the setting of fees
and does not proceed without a signed acknowledgement from the BILD industry that
they are satisfied. Revenue collected is only used for the purpose it is collected, for
example planning fee revenue is only applied to planning operations and not to support
any other LSRCA program.
LSRCA comments May 21, 2019
ERO #013-5018: Modernizing conservation authority operations Conservation Authorities Act
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3. Updating the Conservation Authorities Act to conform to modern transparency standards
by ensuring that municipalities and Conservation Authorities review levies for non-core
programs after a certain period of time (e.g. 4 to 8 years)
LSRCA fully supports the recommendation for increased transparency by ensuring review of
levies for non-core programs and has the following recommendation:
That the review period for non-core programs occurs every four years. A four-year
cycle is acceptable as long as it is staggered one or two years from the municipal
election cycle. A four-year cycle aligning with the municipal election would not be ideal
as it would result in new Board members being asked to make decisions without being
particularly familiar with Conservation Authority programs and services. Currently under
the strategic planning process, the CAO is responsible for a review of programs and
services every five years so that results can be presented to the Board of Directors and
used to inform the development of a new strategic plan.
4. Establishing a transition period (e.g. 18-24 months) and process for Conservation
Authorities and municipalities to enter into an agreement for delivering non-mandatory
programs and services and meet these transparencies
The transition period proposed by the Province is reasonable (e.g. 18-24 months), and
it is recommended that a 24 month transition period be adopted. Given some
uncertainty with the results of the regional/county/municipal review, it would be best to
extend the transition period to 24 months should there be change in the composition of
municipal partners.
5. Enabling the Minister to appoint an investigator to investigate or undertake an audit and
report on a conservation authority
LSRCA has no concerns with the appointment of an investigator to hold conservation
authorities accountable and supports the recommendation.
6. Clarifying the duties of Conservation Authority Board members to act in the best interest
of the Conservation Authority, similar to not-for-profit organizations
LSRCA has no concerns with this recommendation, as the Board orientation program
and governance model inform the decisions of the Board of Directors, and therefore
LSRCA supports the recommendation.
LSRCA comments May 21, 2019
ERO #013-5018: Modernizing conservation authority operations Conservation Authorities Act
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Town of Grimsby
Administration
Office of the Town Clerk
160 Livingston Avenue, P.O. Box 159, Grimsby, ON L3M 4G3
Phone: 905-945-9634 Ext. 2015 | Fax: 905-945-5010
Email: skim@grimsby.ca
File No: C-19-167
Hon. Doug Ford, Premier of Ontario
Legislative Building
Queen’s Park
Toronto, ON M7A 1A1
SENT VIA EMAIL
RE: Opposition to Bill 108
Please be advised the Council of the Corporation of the Town of Grimsby at its regular Council meeting
held on May 21, 2019 approved the following resolution:
WHEREAS the legislation that abolished the OMB and replaced it with LPAT received unanimous
– all party support; and
WHEREAS All parties recognized that local governments should have the authority to uphold
their provincially approved Official Plans; to uphold their community driven planning; and
WHEREAS Bill 108 will once again allow an unelected, unaccountable body make decisions on
how our communities evolve and grow; and
WHEREAS On August 21, 2018 Minister Clark once again signed the MOU with the Association of
Municipalities of Ontario and entered into “...a legally binding agreement recognizing Ontario
Municipalities as a mature, accountable order of government.”; and
WHEREAS This MOU is “enshrined in law as part of the Municipal Act”. And recognizes that as
“...public policy issues are complex and thus require coordinated responses...the Province
endorses the principle of regular consultation between Ontario and municipalities in relation to
matters of mutual interest”; and
WHEREAS By signing this agreement, the Province made “...a commitment to cooperating with
its municipal governments in considering new legislation or regulations that will have a
municipal impact”; and
WHEREAS Bill 108 will impact 15 different Acts - Cannabis Control Act, 2017, Conservation
Authorities Act, Development Charges Act, Education Act, Endangered Species Act, 2007,
Environmental Assessment Act, Environmental Protection Act, Labour Relations Act, 1995, Local
Planning Appeal Tribunal Act, 2017, Municipal Act, 2001, Occupational Health and Safety Act,
Page 280 of 328
14.i) Correspondence received re: Bill 108, More Homes, More Choice Act,...
Town of Grimsby
Administration
Office of the Town Clerk
160 Livingston Avenue, P.O. Box 159, Grimsby, ON L3M 4G3
Phone: 905-945-9634 Ext. 2015 | Fax: 905-945-5010
Email: skim@grimsby.ca
Ontario Heritage Act, Ontario Water Resources Act, Planning Act, Workplace Safety and
Insurance Act, 1997.
Now Therefore Be it Hereby Resolved That Town of Grimsby oppose Bill 108 which in its current
state will have negative consequences on community building and proper planning; and
Be it further resolved that Town of Grimsby call upon the Government of Ontario to halt the
legislative advancement of Bill 108 to enable fulsome consultation with Municipalities to ensure
that its objectives for sound decision making for housing growth that meets local needs will be
reasonably achieved; and
Be It Further Resolved That a copy of this Motion be sent to the Honourable Doug Ford, Premier
of Ontario, The Honourable Christine Elliott, Deputy Premier, the Honourable Steve Clark,
Minister of Municipal Affairs, the Honourable Andrea Horwath, Leader of the New Democratic
Party, and all MPPs in the Province of Ontario; and
Be It Further Resolved That a copy of this Motion be sent to the Association of Municipalities of
Ontario (AMO) and all Ontario municipalities for their consideration.
Yours sincerely,
Sarah Kim
Acting Town Clerk
Cc: Hon. Christine Elliott, Deputy Premier
Hon. Steve Clark, Minister of Municipal Affairs
Hon. Andrea Horwath, Leader of the New Democratic Party
All MPPs in the Province of Ontario
Association of Municipalities of Ontario (AMO)
All Ontario Municipalities
Page 281 of 328
14.j) Correspondence received re: Short Term Rentals (Airbnb's). Darlene...
From: Darlene Avery <avery.darlene@icloud.com>
Sent: Friday, May 24, 2019 10:14 AM
To: Hughes, Harry; Jermey, Scott; Greenlaw, Randy
Subject: ByWard Market 'ghost hotels' a magnet for crime, neighbours say | CBC News
I am sharing this article with you. Appreciate it if you would read this CBC article.
https://www.cbc.ca/news/canada/ottawa/ghost-hotel-byward-market-crime-
1.5143891?__vfz=medium%3Dsharebar
Also, just a point that I wanted to revisit. At the meeting held in Oro Station, a
gentleman at the back ( a real estate lawyer, I believe) made an excellent point that he
said is working elsewhere. Council should look into redefining the term residential. Has
anyone pursued this?
Thank you,
Darlene Avery
Page 282 of 328
14.j) Correspondence received re: Short Term Rentals (Airbnb's). Darlene...
From:Aubrey Basdeo <abasdeo@me.com>
Sent:Tuesday, June 4, 2019 2:46 PM
To:. Council <Council@oro-medonte.ca>
Cc:Leigh, Andria <aleigh@oro-medonte.ca>
Subject:Short-Term Rental Legislation Oro-Medonte
Dear Council Members:
With respect to theproposedlicensingbylaw for short term rentals (STR) in Oro-
Medonte Township, I would like to register my opposition to any restrictive licensing
regime and specifically to the followingregulations, listed in the proposal submitted to
Council, that:
Require the property to be the primary residence of the host
Be owner occupied during the rental period
Have occupant limits of no more than 10 guest or fewer, and be for a minimum
period of 10 days
Anexcessivebi-annual license fee of $2,000
In order to be kept up to date with Council proceedings withthe STR proposal I would
like to beincluded in the email list inviting the public to upcoming meetings and to get
updates on what the Council is doing. My email address is:abasdeo@me.com.
Thanks in advance.
Aubrey Basdeo
4-1053 Brackenrig Rd
Port Carling, Ont
P0B 1J0
Page 283 of 328
14.j) Correspondence received re: Short Term Rentals (Airbnb's). Darlene...
>-----Original Message-----
> From: vera cameronvanam <vera_row@hotmail.com>
> Sent: Sunday, June 2, 2019 9:49 AM
> To: . Council <Council@oro-medonte.ca>
>Cc: Leigh, Andria <aleigh@oro-medonte.ca>
> Subject: Proposed By-Law for Short Term Rentals
>
>
> Council Members
>
> This letter is to serve as a voice to oppose SOME of the Short Term Rental restrictions you are
proposing be implemented.
>
> We live on Horseshoe Valley Rd in a rural, quiet area and have rented out some rooms at our
residence from time to time for a number of years. Ninety nine (99%) percent of our guests stay for
no more than two nights for the purpose of visiting and enjoying beautiful Horseshoe Valley/ Oro-
Medonte.
>
> Such stays provide a small supplemental income to our family
>
> Our guests have been incredibly respectful and quiet . We have had absolutely no issues
whatsoever.
>
> We vehemently oppose the restriction of a minimum 7 night rental as this would completely shut us
down. . In 2 years we have never had a rental longer than 3 nights, and even that is very rare.
>
> We oppose individuals purchasing large homes in residential Horseshoe areas strictly for the
purpose of renting them out through Air BnB. These property owners do not live on the premises
and it is easy to understand how these homes become party central. Such landlords need to adhere
to the landlord and tenant act and rent out their homes for long term periods like any normal house
rental. Anything short of that is a violation of the spirit under which Air BnB rentals were intended .
>
> The proposed bi-annual fee of $2,000 for a small family Air BnB is outrageous!How about
implementing a 4% tax in conjunction with Air BnB much like the City of Barrie has done ? This would
generate revenue for the township’s tourism industry instead of robbing us of a significant chunk of
monies we bring in to support our families.
>
> Any real estate investment ventures under the auspices of Family run Air BnBs should be deemed
illegal and subject to huge fines.
>
> We look forward to a by-law that will be fair to all family run Air BnBs as well as to those STR s in
existence that operate outside of the Air BnB umbrella, be they advertised through word of mouth,
through Kijiji , social media etc.
>
> Respectfully,
>
> Vera Cameron-van Amelsvoort
>
>
Page 284 of 328
14.j) Correspondence received re: Short Term Rentals (Airbnb's). Darlene...
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Page 285 of 328
14.j) Correspondence received re: Short Term Rentals (Airbnb's). Darlene...
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Page 286 of 328
14.j) Correspondence received re: Short Term Rentals (Airbnb's). Darlene...
Date:June 5, 2019
To: Township of Oro-Medonte
148 Line 7 South
Oro-Medonte, ON L0L2E0
From: Harry Kruse / Leanne Worsfold
4148Fountain Drive
Ramara, ONL3V 0N5
My wife and I purchased a home and property in Ramarajust a few years ago. It was
our intention to make significant improvements to our home and property and
supplement these investments and our retirement with short term rentals. Which we
have done for the past couple of years and hope to continue doing.
We are responsible home owners as we are rental hosts. We don't invite short term
renters into our home if we don't feel they would act responsiblyand treat our home and
neighbors as their own. We have this wording and rules written inour rental agreement.
Including restrictions on the age of guests, number of guests and are clear that loud
noise or parties are not allowed. We would not want our home damaged or our
neighbors disturbed. We have never had any problems with our short term renters.
Our rental guests have made significant contributions to our local businesses. Our
property improvements and ongoing maintenance services also make significant
contributionsto our local businesses and service providers.
The proposed regulations on short term rentals are overly aggressive, unnecessary,
bad for local business and tourism. If you have legitimate complaints from neighbors
over short term renters causing problems in their neighborhood these should be
addressed by the police and home owners associationand not by the township as a
whole.
Implementing such strong and oppressive regulations on all short term rentals in the
township would force us out of this community and impact our long term retirement
plans to continue living in Ramara.
Please consider short term rentals as a responsible small business option for
responsible home owners that continue to grow and improve this community.
Page 287 of 328
14.j) Correspondence received re: Short Term Rentals (Airbnb's). Darlene...
From:tracy lemay <tlemay@sympatico.ca>
Sent:Tuesday, May 21, 2019 9:58 PM
To:Way, Karen <kway@oro-medonte.ca>
Subject:Letter to the Mayor and Council re short-term rentals
Dear Mayor and Council,
Re: Short Term Rental Bylaw
We have reviewed the Draft STR Bylaw that Council will be discussing on May 22, and
would like to express our views.
In our opinion, STRs as described in the bylaw (detached dwellings containing up to10
guests, with no on-site management) have no place in residential zones, and will have
the effect of destroying neighborhoods. The problems associated with these premises
are well known. We do not think that Council should be supporting them or facilitating
their expansion in the Township.
We do not believe that STRs should be in residential zones at all, but if they are, they
should be located in residences where the owners live on-site.
We think that the measures in the bylaw aimed at curbing the offensive nature of STRs
are unenforceable and will be ineffective.
We have read the letter sent to you by the Horseshoe Valley Property Owners
Association, and fully endorse their position.
Sincerely
Pamela LeMay
Tracy LeMay
1073 Woodland Dr.
Page 288 of 328
14.j) Correspondence received re: Short Term Rentals (Airbnb's). Darlene...
--------Original message --------
From: Bruce Magee <bruce@lordmagee.com>
Date: 2019-05-22 12:34 PM (GMT-05:00)
To: "Hughes, Harry" <harry.hughes@oro-medonte.ca>, "Jermey, Scott"
<scott.jermey@oro-medonte.ca>, "Greenlaw, Randy" <randy.greenlaw@oro-
medonte.ca>
Cc: Eight Mile <8milereserve@gmail.com>
Subject: May 22nd Township Meeting -Short Term Rentals
This email originated from outside of Oro-Medonte's email system. Do
CAUTION:not open links or attachments you were not specifically expecting, even
from known senders. If you have any doubts, please contact I.T.
Gentlemen,
We are owners of 183 Eight Mile Point Road.Unfortunately, we will not be able to
attend tonight’s meeting.As homeowners, taxpayers and voters we would like to
express our concerns with Short Term Rentals.We are in complete agreement with all
of the concerns that were previously outlined in the Eight Mile Point Cottagers’
Association letter dated May 14, 2019 (copy attached).
We are seeing commercialized, predatory companies that are trying to commercialize
our residential communities in ways that are damaging to our citizens and our residents
and our quality of life.It is predatory.
Thank you
Bruce & Anne Magee
416 436 0286
Page 289 of 328
14.j) Correspondence received re: Short Term Rentals (Airbnb's). Darlene...
-----Original Message-----
From: Frank Maw <frankmaw@gmail.com>
Sent: Tuesday, June 4, 2019 9:44 AM
To: . Council <Council@oro-medonte.ca>
Cc: Leigh, Andria <aleigh@oro-medonte.ca>; Rachel Inch <rachel@jaynescottages.com>; Betsy
Sumner <betsysumner@gmail.com>
Subject: Pending Regulation of Short Term Rentals in Oro-Medonte
Dear Council Members,
My partner and I are retirees in our 70’s who are in the process of building a new home on
Horseshoe Valley Rd with a September move in date. We are also fortunate enough to have a
modest cottage in Muskoka which we have historically rented for several weeks each summer.
Having reviewed the terms of the STR regulations that are currently before council, I am compelled
to object to their approval as written, in the strongest way. The onerous terms of the proposed
regulations would most certainly eliminate any possibility of our renting our Horseshoe Valley home in
the winter should we wish to do so and should such regulations creep into other municipalities such
asMuskoka Lakes, it would certainly take us out of the rental market with the cottage.
I doubt that I am not alone with these sentiments as I’m sure that the negative impact on the ski
hills, restaurants, rental agents and a great cross section of other merchants would be hugely
negative as skiers and other vacationers would head to locations with a much friendlier rental
environment.
Oro-Medonte has a comprehensive collection of by-laws that cover the vast majority of the negative
situations that you wish to prevent with this new set of STR regulations. Is council fully satisfied that
by-law enforcement has been adequately exercised in combating the misdemeanours and bad
behaviour that the new regulations are intended to curtail? Likely not. Has councilsought the input of
all local rental agencies with the notion of developing standards that the agencies would apply to their
STR clients?
I hope that you are not acting upon the insistence of a very small but vocal minority plus what you
believe to be the tacit support of a larger group that are uninformed and silent on the issue. If weighed
with full consideration of all elements, the proposed STR regulations could do more harm than good
in ORO-Medonte.
I sincerely hope that you will vote against their adoption.
Yours truly,
Frank Maw
P.S. -Please notify me of future updates and council meeting dates. Thanks
Page 290 of 328
14.j) Correspondence received re: Short Term Rentals (Airbnb's). Darlene...
From:Shannon Russell <sclairerussell@gmail.com>
Sent:Tuesday, June 4, 2019 4:30 PM
To:Teeter, Janette <jteeter@oro-medonte.ca>
Subject:Re: My voice for the proposed draft of the STR's by-law.
Good afternoon Council,
Thank you for the follow up. We have been playing phone tag with a couple of the members, and this
does seem to be a good alternative. Here we go....
We moved to 30Maplecrest Court a week before Christmas in 2017. Moving here was the best
decision we made. We moved here from Barrie, and not too far from downtown on a quaint little
street.
However, living where we lived, we were exposing our kids to a different life then the one we saw for
their future they could have in Horseshoe Valley.
So we took the plunge and made some changes in our lifestyle to live here.
We both added 20 minutes onto our already long commute for work, adjusted daycares and respite
care aswell as leaving the conveniences of the city. All of which contribute to this being the best
decision we ever made.
WR Best is a school We could only dream of for our children, but more importantly for my disabled,
severely special needs son Van. It’s more than we could have dreamed of. The care Van receives is
that of a village, not a school board.
This community is everything to us.
The forest, it’s trails, the neighbours; this life.
Now to my point with the Short Term Rentals.
We moved into a homethat our family could call our forever home. One we could all (including our
wheelchair bound son) grow into and create lifelong memories together in. With the cross country and
bike trails, the quiet country life, and the incredible people.
That being said, while our children are small, their is ample room extra in our home. In fact there was
an in-law suite already built into this dream home.
It offers us an opportunity to bring visitors to this community who have the shared love in nature,
adventure and the country life that all of Oro-Medonte shares.
With our STR we do not offer food but a small fridge and microwave should they want to enjoy their
own snacks. We do not EVER permit fire or even outside cooking during a stay. Only if the guests are
invited to join our family will they be privy to a campfire, where we ourselves are in control and follow
open fire regulations.
We have the space in our drive for one extra car, which is ample as we only allow a maximum of two
guests to stay in our queen size bed suite. We adore that we can meet each and every person who
comes to the area to experience the things we all love.
Many of our guests have come from the city for a quiet night away in the wilderness and almost
always use the local services, such as CrazyHorse and Astilbe’s and of course breakfast at Loobies.
We are so proud to live here in paradise and the pleasure we can help create for our guests. Our
neighbours have not once issued a complaint or had concern with our arrangement. We have one
gentlemen who frequently brings his son on his custodial weekend from New Jersey and is currently
looking into real estate in the area because they both have grown a love for this community. They
have become our fast friends.
Page 291 of 328
14.j) Correspondence received re: Short Term Rentals (Airbnb's). Darlene...
As for the licence fees, I hope you please take into consideration these costs for the different level of
STR’s. As ones like our own primary residence have already had to triple our home insurance to
cover us for unforeseen incidents, which we have done to protect ourselves and our guests. Adding
yet another high cost to our experience. The modest added income is a tiny bonus for us and allows
us the ability to offer our children the things we would otherwise have to give up, as a part of our
sacrifice to move further from our jobs andconveniences. Our children now get to enjoy the seasons
with the local services all year at Horseshoe and our one daughter is even eager to join the bike
races this coming summer at Hardwood.
We completely understand the issues that have arrived with some STR’s and I certainly can
empathize with those neighbouring members. However to paint us all with a disciplinary brush would
be seemingly unfair in our eyes.
Please take all of the tax paying memberssituations into consideration and vote accordingly. We
have a few tiny suggestions:
-Cap of number of STR’s on a dwelling street
-different licences for primary residence landlords
-a poll of the said perpetrators neighbours
-tickets to ensue for breach of noise, waste and general complaint bylaws that are already in place.
Our beautiful community has a lot to offer visitors and we do live in a tourist environment. We feel
many of the STR’s bring a level of peaceful economic boost to our amenities such as Horseshoe
Valley Resort, Hardwood and other like adventure business’s and even our studio tours and concert
venues in the area. We have provided stays for people coming for things such as bike races,
concerts, steampunk festival etc.
These are all of the types of things our community puts on to bring in tourists and visitors to boost our
image and economic value.
I fear I am now waffling on. As you can tell, we are quite passionate about this dream world we get to
call home. To share even a glimpse into our dream is all we are looking for. We would be happy to
share our experiences and our guest book with you to show you how much people truly love coming
to this community you have had a major hand in creating. Please allow us to continue showing off
what has been built here! We are all so proud to call Oro-Medonte our home.
Thank you for your time, I do truly appreciate this opportunity.
Looking forward to hearing the results of the June 12th meeting.
Kind regards,
Shannon, Ryan, Charlie, Van & Daisy Russell
705-718-9118
Page 292 of 328
14.j) Correspondence received re: Short Term Rentals (Airbnb's). Darlene...
Barry Sookman
187 Armour Blvd.
Toronto Ontario
M3H-1M3
bsookman@gmail.com
647-298-0414
May 22, 2019
Township of Oro-Medonte
148 Line 7 South
Oro-Medonte, ON L0L2E0
Attn: All Members of Council
E-Mail council@oro-medonte.ca
Cc Andria Leigh aleigh@oro-medonte.ca
Dear Council Members:
Re: Short-Term Rental ByLaws
Thank you for providing me an opportunity to comment on the draft bylaw which is to be discussed
tonight.
I previously made submissions to Council in a letter and a deputation about why a drastic regulatory
approach to STRs is not the best way to address any problems in the Township. I will not repeat them
here, but still believe them to be apt. Accordingly, I will focus my remarks in the draft bylaw.
Much more information about the proposal needs to be known to fully assess it. For example, the
proposal does not address when it will be implemented or how any transition would work to ensure
residents can get licensed and avoid interfering with exiting commitments to guests and legal non-
There are many aspects of the proposal that are onerous and impractical and which, in my respectful
drafted would be illegal and would likely be struck down in a legal challenge. The following are some
non-exhaustive examples.
Onerous and impractical
1.The 10 people maximum and 2 person per bedroom is unreasonable.
(a)
bedroom. The formula is inconsistent with the Ontario Building Code which has no 10
person cap and which adds extra capacity based on the number of fixtures such as
bathrooms and size of a property.
(b) It discriminates against larger properties which have more than 5 bedrooms and large
spaces next to abutting properties.
(c) Also, potential problems with STRs is not based on absolute numbers, but on the types
of guests that occupy a property. The requirement for a renters code will help address
problem guests.
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page 2
(d) The prohibition in the bylaw against screening based on age of guests will do much
more to result in neighbour disturbances than permitting more than 10 guests. See,
s10(2) which is problematic.
(e) Given that families are least likely to cause any problems they should be encouraged
by not counting children and infants in the maximum numbers of individuals permitted.
2.The proposal would require there to be parking for 3 vehicles plus one for each bedroom with
defined dimensions for each spot.
(a) For a 5 bedroom home this would appear to require over 2100 sq ft of parking. This
seems like poison pill and likely cannot be met by most residents.
(b) A much better solution is simply to require that all guests must park on driveways on
the property.
3.The administration burdens on property owners to get all required approvals and inspections
and costs for the Township cannot be justified. I question whether all of this is really necessary.
I submit this should not be required, but at the very least it be fully costed and budgeted by the
Township. Has it been?
4.The bi-annual licensing costs are also excessive, especially when you take into account that
this proposal would drastically reduce the ability to do STRs.
5.There is no need to require that insurance policies contain endorsements that the Township
receive notice of a policy cancellation. Also, there is no need for insurance coverage of $2
million. This just increases costs for no discernible benefits to the Township.
6.There are requirements to provide significant amounts of personal information. This runs the
personal information to be published on a website and s3(e) identify corporation shareholders.
Illegal and unenforceable
7.The proposal relies on the Municipal Act to essentially regulate uses and users of properties. It
would also override and be inconsistent with exiting zoning bylaws. A licensing regime cannot,
as this draft bylaw does, indirectly adopt or regulate matters that must be enacted as part of a
zoning regime and which are subject to the protections and procedures under the Planning
Act. There is clear law that a municipality cannot do indirectly through a licensing regime what
must be done through zoning. For example:
(a) The occupancy limit restriction is inconsistent with exiting zoning rules which do not
impose any limits on the number of occupants in residential zones and which do not
nged
through a licensing regime bypassing the protections and processes in the Planning
Act.
(b)
19205075
Township of Oro-Medonte - May 22, 2019
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page 3
(c) The licensing by-law would be unenforceable as it illegitimately targets only legal non-
conforming uses.
(d) This bylaw is inconsistent with the prior decision of Council which voted for Option 2 in
the planning report. That option called for a combination of a zoning and licensing
regime. No other Ontario municipality, to my knowledge, has tried to regulate STRs
using only a licensing regime without also amending its zoning bylaw and without
acknowledging the rights of legal non-confirming uses. Even Toronto has conditioned
its proposed licensing regime on the enactment of the changes in zoning laws.
(e)
rights and is not the right vehicle for restricting uses and users of properties. It also
wrongly assumes that all STRs are operated as businesses and thus the legal basis for
the proposal is also questionable on this ground.
8.The township is also essentially enacting an administrative regime, but has not included the
safeguards necessary to ensure that it complies with established rules to render it legal. For
example, besides what I have already referred to:
(a) It has not included a due diligence defense and the penalties are punitive.
(b) There is too much unfettered discretion in deciding when licenses can be issued,
renewed, or revoked, and the rules are inordinately vague. The rights of non-renewal
can be based on minor infractions which individually or in the aggregate are not
, s6 refusal to provide a
license.
(c) The broad inspection rights also appear to be inconsistent with the provisions of the
Municipal Act and the Canadian Charter of Rights and Freedoms against
unreasonable searches. See for example, s4(1), s16, and 17.
I thank Council for holding the meeting later tonight and providing an opportunity for community input. I
Council still wants to proceed with Option 2 in the
I suggest that Council ask Andria prepare a list of lawful options for regulation that can be the subject
of community consultation and feedback prior to any further bylaw being tabled for consideration.
Yours truly,
Barry B. Sookman
BBS/mb
19205075
Township of Oro-Medonte - May 22, 2019
Page 295 of 328
From: lukexia62@yahoo.ca <lukexia62@yahoo.ca>
14.j) Correspondence received re: Short Term Rentals (Airbnb's). Darlene...
Sent: Tuesday, June 4, 2019 11:52 PM
To: . Council <
Council@oro-medonte.ca>
Subject: Fw: Regarding on Council Meeting Wednesday on Airbnb Short Term rentals
Dear Sir/Madam,
I heard the township is about to push ahead with a very restrictive rules and licensing regulations
against short term rentals. Again, I am very concerned and want to see the council will adopta milder
approach on this.
My Name is Luke Xia and I heard the Township is going to have a meeting this Wednesday on
restricting airbnb rentals or impose very strict rules on it. I am deeply concerned about this and wish I
can voice my concerns to you. Hopefully get some support from you on this matter.
I bought a water front property roughly 2 years ago to bring my family here to enjoy the beauties of
Oro-Medonte.It has been very valuable for my kids that they can get away from the crowded city life
for a few days when we have time. In other words, we used it as a cottage.While we couldn’tcome
,I rented around 10 weekends each yeartoo. In my view, guests are bringing more benefit than
troubles,made the place more friendly and brought more businessesto the surrounding.Not only to
me to reduce the carrying cost of this place, but to restaurants, corner storesetc too.
I am a real estate agent. My income is fluctuating a lot. For the past one and half years, I made
hardly nothing at all.The little extra income by renting it for a few weekends does help me a lot to
pay the property taxes, and keep the place maintained in shape. I couldn’t imagine if Township starts
to put strict rules and as a resultI couldn’t rent the place anymore, how can I keep this place. It may
force me to sell, or barely drag it on and end up leaving the property in disrepair? Being able to rent it
out for a few weeks each year is very important for my situation. I won’t purchase it if it was allowed
then.
Statistically, short term renters are not worse than long term renters by many researches . They tend
to be more law and rules abiding, because any trouble would endanger their deposit or easily ruined
their fun spirit of staying.The Township should keep an open-minded policy and be keep being
inclusive rather than exclusive. Be more fair to all rather than just on behalf of one side of
story.Keepingthe door open is good for the township and locals. Leaving the rules and laws to the
hands of law enforcement people to deal with, rather than block it or further restrict it.
Talking about using complaints as the judgment for issuing a license, my east side neighbor didn’t like
me from the beginning.So if the township imposes the licensing process based on complaints,I
would be impacted by my east side neighbor complaints too. But most of their complaints are
intentionally fabricated.For example, in last summer, they called me while I was on a trip to new
York sayingmy place is full of people and garbage, I checked from cctv and saw nothing abnormal
happened on the property.They called me in middle of night 2, 3 am for several times complaining
big noise from my renters,I talked my neighbor to call police if thatwas true. My guests told me they
were already sleeping long before that time.They did called police for complaining big noise at 12
noon for one group of my guests, and my guests told me Police came and have some jokes with
themand tell them not to worry their activities were normal. I would say, leaving it this way, and
neighbor’s rights have been protected by by-laws and laws. They have been given the right to call
police if the renters have gone over the line. If Township took over, who would verify if the complaints
are true or false in order to be fair to the renters or host? The following was one of the complaints
from my neighbor last year, that she texted me that a big party has been going on in my place, I sent
back her the picture of the yard showing it is very quiet and no party sign at all. She got shut up by
the picture I sent:
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May 29, 2019
Karen Way,
Clerk, Township of Oro-Medonte,
kway@oro-medonte.ca
Dear Mayor and Council,
A Working Paper on Regulating Short-Term Rental Accommodation
the Wednesday May 22, 2019 Council meeting, we have
provided a summary of our thoughts on regulating short-term rentals. Part 1 contains four
broad recommendations, and the rationale behind each of them. In Part 2, we present some
specific licensing and zoning provisions for your consideration.
Part 1
1.1 Goals of Council
We believe that it would be helpful to state the goals that Council is trying to achieve with
respect to regulating short-term rentals. Such goals can be used to help guide administrative
staff in making recommendations to Council. In the interests of transparency, they can also be
used to assist Council in explaining to taxpayers why certain actions were taken. Most
importantly, the stated goals can be used as a guide for future Councils. If you look at the Town
of The Blue Mountains, you will see that pressures for relaxing restrictions are continuing.
Some goals to be considered:
a) Protecting the quality of the environment - the air, the water, the soil and all life.
b) Protecting the personal safety and the security of all taxpayers and visitors;
c) Protecting the quiet enjoyment of residential and rural neighbourhoods;
d) Seeking ways to permit traditional cottage rentals to continue with minimal regulation;
e) Regulate commercial short-term rental operators so that residents are not disrupted.
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1.2 Retaining Expert Advice
We believe that Council should direct the administration to retain expert legal and planning
counsel to assist staff in developing short-term rental regulations. Everyone recognizes that
regulating short-term rentals is challenging for staff, even for cities with large financial and
administrative resources. It is even more challenging for smaller municipalities who have
limited resources and expertise. The need for expert advice and guidance will have up-front
costs. However, if defensible regulations are put in place, then subsequent litigation costs will
be saved, and the Township will be better able to achieve the regulatory goals it has
established. To find and obtain expert help, Council should seek out and retain legal counsel
used by other municipalities who are experts in addressing short-term rental issues. In addition
to the many tasks where experts could assist Oro-Medonte staff, one specific task is addressing
the matter of grandfathering. Council should obtain and publish an expert legal opinion that
addresses under what circumstances an existing short-term rental would be considered to be a
legal non-conforming use in Oro-Medonte residential zones.
1.3 Immediate Relief: 24/7 Nuisance By-law
We understand that Council wants to provide relief for disrupted residents as soon as possible.
However, developing a defensible and comprehensive licensing/zoning scheme will take time.
What came before Council last On May 22, 2019 is a good start, but it needs more work.
Additional time needs to be allotted for an expert legal and planning review process. Given the
need for compliance grace periods, a licensing scheme, even if it were rushed through Council
now, would take time to implement. It is doubtful whether a licensing scheme could even be
enforceable by the end of the summer.
One way to provide more immediate relief for aggrieved residents would be to adopt a 24/7
nuisance by-law. A 24/7 nuisance by-law has been adopted by other jurisdictions including
London and Guelph Ontario. Such a by-law could provide relief now for disrupted residents
who have no effective means of ensuring quiet enjoyment during the day. Just having it on the
books may be helpful. The draft by-law has put the operators on notice that any historical by-
law infractions may affect their ability to obtain a license in the future. Thus, operators may be
more vigilant about supervising their renters once the nuisance by-law is in force. If such a by-
law is enacted in June, then this summer could be useful as a trial period for a by-law that could
become a foundation for the future licensing scheme.
1.4 Zoning and Licensing Concurrently
We believe that the issuing of licenses should not occur before zoning provisions are enacted.
Licenses should not be issued to operators who should not be grandfathered when new zoning
provisions are implemented.!Jg!mjdfotjoh!qsfdfeft!{pojoh-!uifo!someone who was granted a
license may later argue that they suffered prejudice because they reasonably expected a
favourable grandfathering decision. Therefore, we believe that Council should consider
implementing licensing and zoning regulations together.
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Part 2
Some Possible Licensing and Zoning Provisions
The following sections outline some possible provisions for your consideration. We realize that
we are not trained in these matters. We are merely home owners who have gained insight from
speaking with many who, like us, have been living with the disruption caused by disrespectful
short-term rental operators. As you consider the following, we strongly encourage you to seek
expert legal and planning counsel.
2.1 Essentially a Commercial Use
s a place where they
live and includes long term rental housing. The notion, that a short-term rental, operating like
an unsupervised commercial hotel can be a legitimate use of a residentially zoned property, is
not accepted by most residents of Oro-Medonte. In the past, Ontario regulators have upheld
the right of municipal governments to enforce their previously declared zoning regulations as
embodied in a development plan.
Short-term rentals should only be allowed in certain zones. They should not be allowed in
residential zones. They are essentially commercial and should be required to be zoned
commercial and taxed accordingly. All short-term rental properties, particularly the ones where
the owner does not live on-site, are essentially being used as commercial properties. The
Township has already recognized that establishments which involve renting a prescribed
portion of a house such as a Bed and Breakfast, are commercial. Short-term rentals should be
similarly recognized.
In agriculture and rural zones, because of the distance between dwellings, the possibility for
disruption is greatly diminished. However, sound travels far in open rural, spaces. Therefore,
short-term rentals could be allowed in agricultural and rural zones if the rented facility is more
than say 100m away from a neighbouring rural residential dwelling. One hundred metres is just
a suggestion a starting point for discussion.
2.2 Is it a Legal or an Illegal Use?
At the May 22, 2019 Council meeting, we heard that when a legal non-conforming use is
regulated, the municipality must follow the Planning Act and grandfather the current users.
However, in the case of short-term rentals, the use needs to be examined as to whether it is a
legal or an illegal use. If it is an illegal use, it should not be grandfathered. The Township may
have right to refuse to recognize an illegal non-
conforming use, but it is a necessary step if residential neighbourhoods are to be protected.
2.3 Verifying Legal Non-Conforming Use
Verifying the legitimacy of a legal non-conforming use claim can be a challenging task. The
Town of The Blue Mountains has a list of evidence that is required. To help ensure that a claim
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is not fraudulent and that a prior use was legal, additional evidence may be needed. Council
should consider requiring affidavit evidence from an independent Certified Professional
Accountant who has audited and reported a summary of certain prescribed financial records.
Such evidence would assist in determining if a prior commercial-use was lawfully carried on.
2.4 Safety and the Environment
Many of the provisions proposed for licencing in the draft by-law are directed at public safety
and the environment, and should be applied to all property owners who rent their property.
We support these provisions.
2.5 License Existing Uses First
The municipality is taking on a significant regulatory burden by licensing short-term rentals. It
would be prudent to balance the staff work-load by restricting new startups until the
Township develops measures to manage existing short-term rentals. Non-conforming uses that
are grandfathered should be a priority for inspection. No new short-term rentals should be
allowed until the existing ones are inspected and the current stock of short-term rentalsare
under regulatory control.
2.6 Inspections
The draft bylaw already contains provisions for inspecting premises before they are licensed.
We strongly agree that the premises should be inspected for health, safety, and fire. Safety
needs to include, inspecting buildings for compliance with Part 9 of the current 2017 Ontario
Building Code particularly the structural requirements, prior to issuing of the license.
2.7 Principal Residence Requirement
In order to be eligible to hold a license, we s suggestion made
at the May 22, 2019 Council meeting that the rental premises should be the principal residence
of the owner/operator. Precedents for defining a principal residence of an individual, can be
found in the Toronto short-term rental by-law or even in the Income Tax Act. The principal
resident requirement provides a means of seeing that only individuals are licensed, not
corporations or partnerships. Such a limit supports the goal of preventing the
commercialization of residential neighbourhoods. This measure can only be effective, however,
if tenants cannot hold a license or otherwise sublet a dwelling in the short-term rental market.
2.8 Cost of Licencing
We believe that the cost of a licence should cover the cost of administration, the cost of
inspections, and the cost of enforcement. These cost should be paid for by the operators, not
the taxpayers of the Township. It follows then, that the fee structure should reflect this cost-
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recovery principle. Since smaller buildings may take less time to inspect, they could pay a
reduced fee. Here is an example of a graduated licensing fee structure based on the floor area:
2
If a home has a floor area that is less than 1000 ft: $500
2
Fee could be increased by $1000 per every 1000ft.
22
If the floor area is more than 1000ft but less than 2000 ft: $1500
22
more than 2000 ft but less than 3000 ft: $2500
and so on.
2.9 Minimum Rental Period
All licensed short-term rentals should be subject to a minimum rental period. Such a provision
will reduce the occurrence of the most troublesome rentals - the weekend party rental.We
believe that no rental contract should be shorter than 7 consecutive days. Further, to avoid an
-it must be stipulated that rental contracts cannot overlap with any other rental
contracts. Should an owner want to rent their home for fewer than consecutive 7 days, then
this could be permitted, providing they follow the same rules and regulations as a Bed and
Breakfast establishment.
2.10 Traditional Rentals
Council should consider recognizing the traditional home or cottage owner who has responsibly
carried on business for decades, quiet
enjoyment. Council could allow these traditional rentals to continue and exempt them from
the zoning requirements and principal residence requirement outlined above. Such a licence,
could be limited to say, 30 short-term rental days per year. We believe that this is what Deputy
Mayor Jermey may have had in mind on May 22, 2019, when he suggested at the Council
meeting, that short-term rentals could be limited to 30 or 35 days per year.
2.11 Commercial License
An owner/operator who wants to carry on business for more than 30 short-term rental days,
should have to obtain a commercial license and should have to have the appropriate zoning.
This commercial license could be limited to 60 or 90 days per year as recommended by the
c
MGill report. Further, we, like many others in the Township, believe that the commercial short-
term rentals should not be unsupervised. It should be owner occupied just like a commercial
Bed and Breakfast. We believe that the licensee or his or her employee must be resident on
the site at all times during the rental period. We do not accept the notion that an operator has
30 minutes to respond to a call to attend a site disturbance. Such a system makes the
disrupted neighbour and the Township By-Law officer, unpaid supervisors.
operate that way. Commercial short-term rentals be allowed to operate that way
either.
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2.12 Open Air Burning
A renter of a short-term rental property should not be permitted to burn any sold fuel
outdoors. Visitors, who are not familiar with open air burning regulations and who do not
understand the importance of appropriate atmospheric conditions, should not be permitted to
have an outdoor fire. To permit burning by a short term renter needlessly endangers property
and the health of all around.!Such a measure does not, however, preclude operators of short-
term rentals from purchasing certified gas appliances for outdoor firepits which are safer for
renters to operate and have lower emissions.
2.13 Rational Occupant Limits
i) Where a short-term rental home is serviced by a sanitary sewer, subject to the suggested
parking requirements in Section 2.14, the maximum number of occupants should be limited to
8. This number is consistent with single family occupancy and with the licensing requirements
set out for new short-term rentals in the Town of The Blue Mountains.!
ii) Where sanitary waste from a short-term rental is treated on site, subject to the parking
requirements set out in paragraph 2.14, then the maximum number of occupants should be the
lesser of 8, or the number of occupants as determined by taking the daily design sewage flow
rate at the time the septic permit was issued, and dividing this flow rate by 500L/d/person. It is
our understanding that Council has already received a note that outlines the basis for this more
rational occupancy limit. To prevent intensification of non-conforming uses, the design sewage
flow rate should be defined as the design flow rate of the septic system prior to the passing of
the Interim Control by-law. Below is a table of the proposed occupancy based on the as-
permitted sewage flow rate.
!
Design Sewage Flow Occupant Limit
Rate (L/d)
2000 4
2500 5
3000 6
3500 7
4000 or greater 8
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2.14 Parking
Parking requirements have been set out in the draft by-law. The draft number of spaces
required is 3 plus the number of guest rooms. Presumably this specification is based on a
municipal design standard. However, if Council adopts the occupant limit method set out in
Section 2.13, then the number of required parking spaces should be based on occupancy, not
on the number of bedrooms. One simple method to determine the number of parkingspaces
that must be provided is to consider a limiting case: Assume all guests arrive in pairs, and you
need one space for the owner/operator. Thus, the parking requirement could be:
The number of parking spaces needed = 50% (number of occupants permitted) + 1!
Since this method is based on the actual permitted occupancy, it is more likely to be defensible.
Such a method means that if Council adopts the occupant limit as set out in Section 2.13, then
this latter limit should be reduced based on available parking. Note that operators may try to
intensify their non-conforming uses by adding more parking spaces. In the case of non-
conforming uses, clear language should be used to require that the occupant limit is based on
the number of spaces in existence prior to the passing of the Interim Control By-law. Here isa
table of the proposed occupancy based on the number of parking spaces.
Number of Parking Occupants That can
Spaces Provided be Accommodated
3 3 or 4
4 5 or 6
5 7 or 8
2.15 Reporting for Public Safety
To enhance public safety, the names and addresses of all occupants, including all vehicle license
plate numbers should be uploaded to a confidential rental registry administered by the
Township. The licensee should be required to upload all of this information to a Township
server at least 24 hours prior to the arrival of the first . Such a measure would make it
easier to identify possible overloading just by checking parking areas. If necessary, or where
acting on a complaint, an investigator could take the next step and quickly reconcile the names
of the registered guests.
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2.16 Public Disclosure
Everyone who is carrying on the business of a short-term rental should not be anonymous. A
record of the name and address of the licence holder and a copy of the license should be
recorded and this record should be available to the public. Public disclosure will allow
neighbours to know who is operating a short-term rental in their neighbourhood and it will
assist in identifying operators who violate the terms and conditions of their license.
!
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14.j) Correspondence received re: Short Term Rentals (Airbnb's). Darlene...
Hello Karen
We have been advised to send emails to council through you so owners of Ghost Hotels
won’t know our names and addresses!
I believe it was Scott Jermey who asked us to come up with POSITIVEIDEASto send
to council regarding STR’s.
This IS a positive idea: NOSHORTTERMRENTALSIN RESIDENTIAL
AREAS.PERIOD!!Short, sweet and positive!
We, the taxpayers and law abiding residents; families who make houses HOMES and
care about our neighbours health, well being and safety, don’t want GHOSTHOTELSin
our communities.
You all saw everyone at Council meeting last week stand up when a gentlemanasked
“if you DON’Twant STR’s in Oro-Medonte, stand up”. Everyone but the 4 or 5 people
(NON RESIDENTS) represented by the Toronto lawyer stood up. Same thing
happened at a standing-room only meeting at the Oro Town Hall meeting 2 weeks
ago. 3 Councillors were in attendance. They will tell you how strongly people felt at
that meeting! Some residents have STR’s on either side of their waterfront
homes. These people are AFRAIDto do anything in case the owners of the Ghost
Hotels retalliate! This is a REAL FEAR felt by several legitimate home owners along the
waterfront! Please take this VERYSERIOUSLY!!
Purchasing houses as ‘party houses’ in our residential areas is simply a money-grab by
non residents who only care only about padding their bank accounts.
PLEASE, other communities have found the fortitude to say NO to these people. Let’s
work together to keep them out too!
As councillor MacPherson said TO THESE PEOPLE at council last week “why don’t you
buy REALhotels and motels”?
Our safety and peace of mind is at risk in parts of Oro-Medonte Township. You can’t
even imagine how we feel as you aren’t living near any of these RogueGhostHotels!
There is another residents’ meeting scheduled for May 30 and I understand 4
councillors will attend. We know that you KNOWhow we feel about this issue. We are
depending on you to do the RIGHTTHINGANDVOTENOSTR’s!
Seriously,
Page 305 of 328
14.k) Correspondence received from Diane Straus re: Open Air Burning Per...
From:Diane Straus <kdk.straus@gmail.com>
Sent:Tuesday, May 21, 2019 3:38 PM
To:. Council <Council@oro-medonte.ca>
Subject:Open Air Burning By-Law
I do not agree that a burn permit should be enacted for burning of a small fire.If people
want to roast wieners, burn a few sticks etc in a fire place outside a permit should not be
required.I agree that a permit should be required for large burns.
Thank you Diane Straus Steele Road (Shanty Bay)
Page 306 of 328
14.l) Marlin Horst, President, Board of Directors, Federation of Ontario...
May 16, 2019
To: Council, c/o the Clerk
From: the President of the FOCA Board of Directors
that represents
waterfront property owners across Ontario, including a number of families in your Municipality.
FOCA is a not-for-profit membership organization, the largest non-farm landowner group in
Ontario, with 50,000 member families in more than 500 lake and road Associations.
Our members are your rural residents.
Lake Associations are an important voice in your rural community. Lake Associations are
engaged in community-building through local events, in citizen science through water sampling
(such as the Lake Partner Program), and in educating and connecting the community on
concerns they face every day, from affordability to environmental and
policy changes that affect residents.
Lake Associations and their representatives are an important link to your
Council, and a source of valuable insight. FOCA has recently developed a
, and we have
encouraged our members to reach out to their local Councils, to open or to
refresh lines of communication. A digital copy of the Guide is available
from the FOCA office (email us: communications@foca.on.ca).
Municipalities deliver some of our most valued public services, including
roads, policing, land use planning, bylaw development and enforcement. What else are local
Lake Associations telling us they are concerned about?
Responsible short-term rental standards (https://foca.on.ca/responsible-cottage-rental/)
Sustainability in the face of a changing climate (https://foca.on.ca/climate-change-and-
waterfront-ontario/)
Septic systems, particularly related to municipal re-inspection programs
(https://foca.on.ca/septic-systems/)
Emergency response in remote areas (https://foca.on.ca/weather-extremes-and-
emergency-preparedness/)
Roads (https://foca.on.ca/whos-in-charge/) and rural services (https://foca.on.ca/utilities-
and-rural-services-overview/)
Shifting demographics, as seasonal residents becomein some casespermanent, and
expect year-round services, as well as opportunities to contribute as entrepreneurs or
business owners in their rural economies. (https://foca.on.ca/waterfront-property-owners-
and-rural-economic-development/)
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14.l) Marlin Horst, President, Board of Directors, Federation of Ontario...
p.2 / FOCA Letter to Council, May 2019
FOCA is a bridge to the 250,000 waterfront property families across the province who contribute
a combined $800+ million in annual property taxes, steward 15,000 kilometres of shorelines, and
own 50,000 hectares of land.
What can your Council do this year?
1. Connect with your local Lake Association representatives. You will find a map that shows
all FOCA member Associations in your area, here: https://foca.on.ca/member-
services/list-of-associations/, or contact FOCA (info@foca.on.ca) to help make the
connection.
2. Recognize that consultations scheduled between April and October will receive increased
stakeholder input from your seasonal residents, and can be viewed as more inclusive of
your waterfront property owners. Maximize your use of digital notices, e-newsletters, web
postings and other tools that enable residents to participate, wherever they are. Notices
in the local paper are no longer sufficient, when it comes to notifying your constituents
about important community events or decisions.
3. Use plain-language notices to help all citizens understand the decisions being made.
For great examples from your peers
SPECIAL CHALLENGE: send FOCA a copy
who have already successfully taken
of your BEST municipal plain-language
up this challenge, visit:
notice we will nominate you for the next
http://www.dazzleawards.ca/
Dazzl Awards!
4. Circulate FOCA resources. We have
video, print and digital publications
available for you, on topics such as septic systems (maintenance &
signs of trouble), fish-friendly dock structures and shorelines, ticks, algal blooms, and
preventing the spread of invasive species in your region... As just
publication, nts, is a free booklet filled
with information for rural residents. More than 10,000 copies have been distributed
across the province. Contact FOCA for details, including free copies for your municipal
office.
5. Connect with FOCA! Subscribe or confirm your consent to receive FOCA Elerts (monthly
e-news, filled with rural policy and environmental notices): http://bit.ly/FOCA_Elert. Also,
send us your e-notices so that we can circulate the news to in your
municipality. Please add info@foca.on.ca to your own e-news lists.
Thriving and sustainable rural communities are our common goal!
Sincerely,
Marlin Horst
President, Board of Directors - Federation of Ontario Cottage
#201 159 King Street, Peterborough ON K9J 2R8
president@foca.on.ca 705-749-3622 https://foca.on.ca
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14.l) Marlin Horst, President, Board of Directors, Federation of Ontario...
p.3 / FOCA Letter to Council, May 2019
Some additional information from FOCA for our Municipal partners
A typical municipal notice: vs. :
For more, see: http://www.dazzleawards.ca/
IAP2 Core Values for the practice of public participation
Public participation:
1. is based on the belief that those who are affected by a decision have a right to be involved in the
decision making process.
2.
the decision.
3. promotes sustainable decisions by recognizing and
communicating the needs and interests of all participants,
including decision makers.
4. seeks out and facilitates the involvement of those potentially
affected by or interested in a decision.
5. seeks input from participants in designing how they participate.
6. provides participants with the information they need to participate in a meaningful way.
7. communicates to participants how their input affected the decision.
(IAP2 = International Association for Public Participation https://www.iap2canada.ca/foundations)
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14.m) BILD News, June, 2019. Staff Recommendation: Receive for Informati...
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14.m) BILD News, June, 2019. Staff Recommendation: Receive for Informati...
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14.m) BILD News, June, 2019. Staff Recommendation: Receive for Informati...
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15.a) Brandon Amyot, President, Fierte Simcoe Pride re: Request for a Fl...
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15.a) Brandon Amyot, President, Fierte Simcoe Pride re: Request for a Fl...
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15.b) Anthony B. Keene re: Request for Flag Raising and Proclamation, Au...
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17.a) By-Law No. 2019-056: A By-Law to Designate Areas of the Township o...
Planning Act
Planning Act
Planning
Act
Planning
Act
Planning Act
Municipal Act 2001
Planning Act
Planning Act
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17.a) By-Law No. 2019-056: A By-Law to Designate Areas of the Township o...
Planning Act
Planning Act
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17.a) By-Law No. 2019-056: A By-Law to Designate Areas of the Township o...
Planning
Act
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17.a) By-Law No. 2019-056: A By-Law to Designate Areas of the Township o...
Planning Act.
Planning Act
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17.a) By-Law No. 2019-056: A By-Law to Designate Areas of the Township o...
Registry ActLand Titles Act
Municipal Act, 2001
Planning Act
Planning Act
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17.a) By-Law No. 2019-056: A By-Law to Designate Areas of the Township o...
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17.b) By-Law No. 2019-058: A By-Law to adopt the estimates of all amount...
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17.b) By-Law No. 2019-058: A By-Law to adopt the estimates of all amount...
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17.b) By-Law No. 2019-058: A By-Law to adopt the estimates of all amount...
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17.b) By-Law No. 2019-058: A By-Law to adopt the estimates of all amount...
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17.b) By-Law No. 2019-058: A By-Law to adopt the estimates of all amount...
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17.c) By-Law No. 2019-060: A By-Law to Amend By-Law, 2018-044, “A By-law...
Municipal Act
Municipal Act, 2001
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19.a) By-Law No. 2019-057: Being a by-Law to confirm the proceedings of ...
Municipal Act, 2001, S.O. 2001, C. 25, as amended
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