2019 03 25 Citizen/Senior of the Year Advisory Group AgendaPage
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Tott nsh * o f
Proud Heritage, Exciting F nfre
The Township of Oro-Medonte
Citizen/Senior of the Year Advisory
Group Meeting Agenda
Council Chambers
Monday, March 25, 2019
9:30 a.m.
1. Opening of the Meeting by the Deputy Clerk:
2. Selection of Chairperson:
a) Motion for Selection of a Chairperson.
3. Agenda Approval:
a) Motion for Adoption of Agenda.
4. Approval of Minutes of Previous Meeting:
3 - 6 a) Minutes of meeting held on Monday, March 26, 2018.
5. Voting Procedure:
7 a) General Voting Procedure.
6. Presentation of Nominations and Discussion, re: Oro-Medonte Citizen
of the Year Nominees:
a) Motion to open discussion of nominations.
b) Motion to close discussion and commence vote of nominations.
7. Voting:
a) Motion to Council to recommend 2019 Oro-Medonte Citizen of the Year.
b) Motion to destroy ballots.
8. Presentation of Nominations and Discussion, re: Ontario Senior of the
Year Nominees:
a) Motion to open discussion of nominations.
b) Motion to close discussion and commence vote of nominations.
9. Voting:
a) Motion to Council to recommend 2019 Ontario Senior of the Year.
b) Motion to destroy ballots.
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10. Adjournment:
a) Motion for Adjournment.
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4.a) Minutes of meeting held on Monday, March 26, 2018.
-�M The Township of Oro-Medonte
—� �`' Citizen/Senior of the Year Advisory Group
Township °f Council Chambers
Proud Heritage, Exciting Future
Monday, March 26, 2018
2014-2018 Council,;
Time: 9:36 a.m.
Present: Marilyn Gregory, Bob Gregory, Al Sinton, Joyce Sinton, Isabel Shepard,
June Sanderson, Pat Shellswell, Joan Banbury, Bernice Gill, Edna Caldwell,
Neil McNiven, Lynda Crawford, Yeb Jermey, Walter Iles, Darlene van
Oorschot, Betty Veitch, Lu LaFrance
Regrets: Allan Brown, Evelyn Reid, Joanna McEwen, Donald Walker, Ted Bigelow,
Norine and Tom Hutchinson, Ruth Ann Shaw
Staff: Karen Way, Clerk; Janette Teeter, Supervisor, Clerk's Services/Deputy
Clerk
1. Opening of the Meeting by the Deputy Clerk:
The Deputy Clerk called the meeting to order.
AdEOP'"�� '44% 16
2. Selection of Chairperson:
a) Motion for Selection of a Chairperson.
Motion No. CSY180326-1
41, Aj
Moved by Bob Gregory, Seconded by Edna Caldwell
It is recommended that the Chairperson for the 2018 Citizen/Senior of the Year Advisory
Group meeting be Lu LaFrance as voted by the Advisory Group.
Carried.
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4.a) Minutes of meeting held on Monday, March 26, 2018.
Citizen/Senior of the Year Advisory Group Minutes — March 26, 2018.
3. Agenda Approval:
a) Motion for Adoption of Agenda.
Motion No. CSY180326-2
Moved by Isabel Shepard, Seconded by Darlene van Oorschot
It is recommended that the agenda for the 2018 Citizen/Senior of the Year Advisory Group
meeting of Monday, March 27, 2017 be received and approved.
4. Approval of Minutes of Previous ME
a) Minutes of meeting held on Monday,
Motion No. CSY180326-3
Moved by Marilyn Gregory, Seconded by
Carried.
It is recommended that the draft minutes of the 2017 Citizen/Senior of the Year Advisory
Group meeting held on Monday, March 27, 2017 be received and approved as printed and
circulated. 44 i"
5. Voting Procedure:
a) General Voting Procedure.
Carried.
The voting procedure was reviewed.
6. Presentation of Nomination and Discussion, re: Oro-Medonte Citizen of the Year
Nominees: '%&
a) Motion to open discussion of nominations.
Motion No. CSY180326-4
Moved by Betty Veitch, Seconded by Darlene van Oorschot
It is recommended that the Advisory Group have an open discussion with respect to the
2018 Oro-Medonte Citizen of the Year nominations.
Carried.
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4.a) Minutes of meeting held on Monday, March 26, 2018.
Citizen/Senior of the Year Advisory Group Minutes — March 26, 2018.
b) Motion to close discussion and commence vote of nominations.
Motion No. CSY180326-5
Moved by Bob Gregory, Seconded by June Sanderson
It is recommended that the discussion with respect to the nominations for the 2018 Oro-
Medonte Citizen of the Year be closed and further that the vote take place.
Carried.
7. Voting:
a) Motion to Council to recommend 2018 Oro-Medonte Citizen of the Year.
Motion No. CSY180326-6 1%h' 'Ah,
Moved by Marilyn Gregory, Seconded by Joan Banbury
It is recommended to Council that Ruth Fountain be nominated as the 2018 Oro-Medonte
Citizen of the Year as voted by the Advisory Group.
AIN&,. '%L Aln&'�N Carried.
b) Motion to destroy ballots.
Motion No. CSY180326-7 S,
Moved by Walter Iles, Seconded by Yeb Jermey
It is recommended that the 2018 Oro-Medonte Citizen of the Year ballots be destroyed.
Carried.
Alh' it
8. Presentation of Nomination and Discussion, re: Senior of the Year Nominees:
Motion No. CSY180326-8
Moved by Edna Caldwell, Seconded by Pat Shellswell
It is recommended to Council that Charles and Nancy Drury be nominated as the 2018
Ontario Senior of the Year as voted by the Advisory Group.
Carried.
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4.a) Minutes of meeting held on Monday, March 26, 2018.
Citizen/Senior of the Year Advisory Group Minutes — March 26, 2018.
9. Adjournment:
a) Motion for Adjournment.
Motion No. CSY180326-9
Moved by Walter Iles, Seconded by Yeb Jermey
It is recommended that we do now adjourn at 10:25 a.m.
Janet
Supei
Carried.
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5.a) General Voting Procedure.
Township of
Proud Heritage, Exciting Future
The Township of Oro-Medonte
Citizen/Senior of the Year Advisory Group
General Voting Procedure Per Motion No. CSY150311-13
Motion No. CSY150311-13
Moved by Bob Gregory, Seconded by Isabel Shepard
It is recommended that henceforth the Advisory Group continues to vote for the Oro-
Medonte Citizen of the Year and Ontario Senior of the Year nominees until there is a
majority, of the members present voting, for one candidate.
Carried.
General Procedure
1. Any candidate who receives a majority (more than 50%) in the Round 1 Vote is
declared the winner.
2. If a candidate does not receive more than 50%, the candidate(s) who receive the
fewest number of Round 1 Votes (including any candidates that did not receive a
vote) are eliminated provided there are at least two candidates with more votes.
3. In the event of a tie, with no candidate receiving a majority, the Group will need to
determine how to break the tie so that a candidate may receive a majority of votes.
4. Voting continues until there is a majority winner.
5. If required, further discussion and amendments to the procedure may be made.
6. Per the Township's Procedural By -Law, Item 10.0 e), in the event of a tied vote, the
Clerk shall draw a lot consisting of the names that received the tied vote.
March 29, 2016
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