11 08 2017 Council Agenda
The Township of Oro-Medonte
Council Meeting Agenda
Council Chambers
Wednesday, November 8, 2017
8:30 a.m. - Closed Session
10:00 a.m. - Open Session
Page
1. Call to Order - Moment of Reflection:
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
3. Disclosure of Pecuniary Interest:
4. Closed Session Items:
a) Motion to go In Closed Session.
b) Motion to Rise and Report.
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Performance
Management).
d) Robin Dunn, CAO re: Personal matters about an identifiable individual;
Labour relations/employee negotiations (Staffing Update).
e) Robin Dunn, CAO re: Acquisition/disposition of land (Master Servicing/Waste
Water Treatment).
f) Andria Leigh, Director, Development Services re: Solicitor-client privilege
(Interim Control By-Law).
5. Minutes of Council and Committees:
7 - 9a) Minutes of Special Council meeting held on Friday, October 20, 2017.
10 - 14 b) Minutes of Heritage Committee meeting held on Monday, October 23, 2017.
15 - 25 c) Minutes of Council meeting held on Wednesday, October 25, 2017.
26 - 29 d) Minutes of Human Resources Committee meeting held on Wednesday,
November 1, 2017.
6. Recognition of Achievements:
None.
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Council Meeting Agenda -November 08, 2017
7. Public Meetings:
None.
8. Deputations:
30 - 33 a) 10:00 a.m. Ian Veitch, Horseshoe Valley Property Owners Association
(HVPOA); Bob Lehman, RPP re: Initial Recommendations on Planning and
Development Matters in Horseshoe Valley / Highlands.
34 - 35 b) 10:20 a.m. Paul Mondell, Senior Vice President, Development, Skyline
Communities re: Items 8a) and 12a) Report No. DS2017-131 \[Tentative, To
Be Confirmed\].
\[Addenda\]
9. Presentations:
36 - 40 a) 10:10 a.m. S/Sgt. Crichton, Ontario Provincial Police, Barrie Detachment re:
Quarterly Statistic Update.
10. Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item
which the public member may request be brought forward and considered
earlier in the meeting.
11. Open Forum:
The Open Forum provides an opportunity for the public to provide verbal
comments to Council, in Open Session, on matters scheduled on the current
agenda, and shall be conducted as follows:
Open Forum shall last no longer than 20 minutes;
Each speaker shall be required to identify the agenda item they are
speaking to and provide their name and address, which may become
part of the public record;
A speaker shall be limited to 2 minutes per agenda item;
No response shall be provided to any question posed during Open
Forum;
No discussion, debate or decisions will occur during Open Forum;
Each speaker is permitted to speak only once per agenda item;
A speaker may provide comment on one agenda item and then shall
step aside to enable another to provide comment on an agenda item;
No speaker shall speak to a second agenda item until other
individuals have had an opportunity to speak once;
Speakers providing comment on the same agenda item, shall be
requested to limit their comments so as to provide additional
information and not repeat the same information provided by a
previous speaker;
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Council Meeting Agenda -November 08, 2017
Comments made during Open Forum will not form part of the minutes
of the meeting;
The following matters will not be permitted during Open Forum:
o Comments/complaints against Members of Council or
Township staff;
o Matters beyond the jurisdiction of Council or the Township;
o Closed Session agenda items, including current or pending
litigation, or Insurance claims and/or pending claims by or
against the Township;
o Comments with respect to Minutes of Council and Committees;
o Comments that are contrary to the Municipal Freedom of
Information and Protection of Privacy Act;
o Comments with respect to any applications which have
proceeded through a Public Meeting in accordance with the
Planning Act, with the exception of comment related to a
recommendation contained within the Staff Report.
The Chair may conclude Open Forum prior to the 20 minute maximum
time limit, for non-compliance with the Open Forum parameters,
Conduct of Members of the Public, or any other reason.
12. Reports of Municipal Officers:
41 - 52 a) Report No. DS2017-131, Andria Leigh, Director, Development Services re:
Interim Control By-law - Horseshoe Valley.
53 - 62 b) Report No. DS2017-136, Curtis Shelswell, Chief Municipal Law Enforcement
Officer re: Property Standards By-law.
63 - 71 c) Report No. CS2017-20, Donna Hewitt, Director, Corporate Services re:
Social Media Use of Corporate Resources.
72 - 120 d) Report No. CS2017-19, Marie Brissette, Executive Assistant CAO/Special
Projects Coordinator re: Corporate Projects Status Update September &
October 2017.
121 - 124 e) Report No. FD2017-07, Hugh Murray, Director, Fire & Emergency
Services/Fire Chief re: Revised Memorandum of Understanding Regarding
the Simcoe County Hazardous Materials Response Team \[Refer to Item
17b)\].
125 - 132 f) Report No. OCS2017-36, Roz Llewellyn, Coordinator, Community Recreation
re: South Shore/Caden Estates - Temporary License Agreement.
133 - 142 g) Report No. OCS2017-37, Shawn Binns, Director, Operations and Community
Services re: 2nd Annual Peter Robinson Vasey Minor Ball Fundraiser.
143 - 145 h) Report No. OCS2017-38, Justin Metras, Manager, Infrastructure and Capital
Projects re: Supply and Delivery of One (1) New 2018 4x4 Extended Cab
Pick-Up Truck.
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Council Meeting Agenda -November 08, 2017
13. Reports of Members of Council:
a) Updates from Council Representatives County of Simcoe and Township
Partners and Agencies.
Provides an opportunity for the
Agencies.
146 - 148 b) Deputy Mayor Hough, correspondence dated October 2, 2017 from The
Township of Montague re: Bill 148, On-Call Provisions.
14. Consent Agenda:
149 - 152 a) Announcements of Interest to the Public:
1. Huronia Nurse Practitioner-Led Clinic Fall Flu Shot Clinics,
Wednesday, November 8, 2017, 4:00-7:00p.m.
2. Notice, Township of Oro-Medonte, Live Streaming Pilot Project,
October 11, 2017 and November 8, 2017 Council Meetings.
3. Notice, Township of Oro-Medonte, Administration Office Closure,
Monday, November 13, 2017, Remembrance Day.
4. Notice, Township of Oro-Medonte, November 22, 2017 Council
meeting, Reschedule of Commencement of Open Session time -
10:00a.m.
153 - 159 b) Correspondence from Severn Sound Environmental Association (SSEA) re:
2017 Third Quarter (July 1-September 30) Report/Update.
Staff Recommendation: Receive for Information Only.
160 - 174 c) Sustainable Severn Sound
1. Minutes of Sustainability Committee meeting held on August 10, 2017.
Staff Recommendation: Receive for Information Only.
2. Memorandum SSS-2017-10 re: Summary of SSS's 12-Sept-2017
Climate Change Tools for Municipalities.
Staff Recommendation: Receive for Information Only.
3. Memorandum 2017-10(B) Local Climate Change Action Plan
(LCCAP) Overview and Request for Council Approval re: Support
Completion of a Community-Wide GHG Inventory.
Staff Recommendation: Receive for Information Only.
175 - 179 d) Minutes of Nottawasaga Valley Conservation Authority meeting held on
Friday, September 22, 2017.
Staff Recommendation: Receive for Information Only.
180 - 185 e) Minutes of Lake Simcoe Region Conservation Authority meeting held on
Friday, September 22, 2017.
Staff Recommendation: Receive for Information Only.
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Council Meeting Agenda -November 08, 2017
186 - 189 f) Minutes of Barrie Public Library Board meeting held on Thursday, September
28, 2017.
Staff Recommendation: Receive for Information Only.
190 - 194 g) Correspondence dated October 19, 2017 from Kathleen Wynne, Premier re:
Proposed Tax Rules.
Staff Recommendation: Receive for Information Only.
195 - 198 h) Correspondence dated October 27, 2017 from Charles Sousa, Minister of
Finance re: Legislation to Legalize and Regulate Non-Medical Cannabis.
Staff Recommendation: Receive for Information Only.
15. Communications/Petitions:
199 - 218 a) Correspondence dated October 26, 2017 from Michelle Hudolin, Wetlands
and Habitat Biologist, Severn Sound Environmental Association re: Tree
Seedling Distribution Project - Request to Consider Municipal Participation in
2018.
16. Notice of Motions:
None.
17. By-Laws:
219 a) By-Law No. 2017-138: A By-law to Appoint Building Inspectors and to
Repeal By-laws 2017-079, 2017-011, 2016-156, and 2016-063.
220 - 246 b) By-Law No. 2017-139: A By-law to Authorize the Execution of a
Memorandum of Understanding (MOU) between The Township of Oro-
Medonte, The County of Simcoe, Participating Communities, and The City of
Barrie and to Repeal By-Law No. 2011-023.
247 - 254 c) By-Law No. 2017-140: A By-Law to Authorize Certain New Capital Works of
The Corporation of the Township of Oro-Medonte (The "Municipality"); to
Authorize the Submission of an Application to Ontario Infrastructure and
Lands Corporation ("OILC") for Financing Such Capital Works; to Authorize
Temporary Borrowing from OILC to Meet Expenditures in Connection with
Such Works; and to Authorize Long Term Borrowing for Such Works
Through the Issue of Debentures to OILC.
\[Addenda\]
18. Closed Session Items (Unfinished Items):
19. Confirmation By-Law:
255 a) By-Law No. 2017-137: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, November 8, 2017.
20. Questions from the Public Clarifying an Agenda Item:
Questions from the Public Clarifying an Agenda Item provides an opportunity
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Council Meeting Agenda -November 08, 2017
for the members of the public to seek clarification with respect to the decision
which was made on an agenda item, the meaning of the decision and the
next steps as a result of the decision.
Questions from the Public Clarifying an Agenda Item shall last no
longer than 10 minutes;
Responses provided to questions posed during Questions from the
Public Clarifying an Agenda Item shall be included within the 10
minute maximum time limit;
Each speaker shall be required to identify the agenda item they are
seeking clarification on and provide their name and address, which
may become part of the public record;
A speaker shall be limited to 1 minute per question;
A speaker may pose a question and then shall step aside to enable
another to pose a question;
The Chair may conclude Questions from the Public Clarifying an
Agenda Item prior to the 10 minute maximum time limit, for non-
compliance with the above parameters, Conduct of Members of the
Public, or any other reason.
21. Adjournment:
a) Motion to Adjourn.
Page 6 of 255
5.a) Minutes of Special Council meeting held on Friday, October 20, 2017...
Page 7 of 255
5.a) Minutes of Special Council meeting held on Friday, October 20, 2017...
Page 8 of 255
5.a) Minutes of Special Council meeting held on Friday, October 20, 2017...
Page 9 of 255
5.b) Minutes of Heritage Committee meeting held on Monday, October 23, 2...
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5.b) Minutes of Heritage Committee meeting held on Monday, October 23, 2...
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5.b) Minutes of Heritage Committee meeting held on Monday, October 23, 2...
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5.b) Minutes of Heritage Committee meeting held on Monday, October 23, 2...
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5.b) Minutes of Heritage Committee meeting held on Monday, October 23, 2...
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5.c) Minutes of Council meeting held on Wednesday, October 25, 2017.
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5.c) Minutes of Council meeting held on Wednesday, October 25, 2017.
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5.c) Minutes of Council meeting held on Wednesday, October 25, 2017.
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5.c) Minutes of Council meeting held on Wednesday, October 25, 2017.
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5.c) Minutes of Council meeting held on Wednesday, October 25, 2017.
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5.c) Minutes of Council meeting held on Wednesday, October 25, 2017.
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5.c) Minutes of Council meeting held on Wednesday, October 25, 2017.
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5.c) Minutes of Council meeting held on Wednesday, October 25, 2017.
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5.c) Minutes of Council meeting held on Wednesday, October 25, 2017.
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5.c) Minutes of Council meeting held on Wednesday, October 25, 2017.
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5.c) Minutes of Council meeting held on Wednesday, October 25, 2017.
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5.d) Minutes of Human Resources Committee meeting held on Wednesday, Nov...
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5.d) Minutes of Human Resources Committee meeting held on Wednesday, Nov...
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5.d) Minutes of Human Resources Committee meeting held on Wednesday, Nov...
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5.d) Minutes of Human Resources Committee meeting held on Wednesday, Nov...
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8.a) 10:00 a.m. Ian Veitch, Horseshoe Valley Property Owners Association...
Request forDeputationBeforeCouncil/Committee
written or electronic submissions and background information for consideration by Council/
Any
Committee must be submitted to the Clerkby 9:00 a.m. 7 calendar days priortothe preferred meeting.
Electronic submissions shouldbe submitted in Microsoft PowerPoint/Microsoft Word format.
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Preferred Meetingand Date:
I am requesting deputation to speak:
a)on m
y own behalf; or
b)on behalf of a group/organization; please state name below. By stating the group/organization name
below, youconfirm that you are duly authorized to act on behalf of the identifiedgroup/organization and
that the group/organization hereby gives its approvalfor you to act on this matter.
IpstftipfWbmmfzQspqfsuzPxofstBttpdjbujpo)IWQPB*
I would like to use: projectorlaptop
Name(s) of Speaker(s) Adeputationwishing to appear before Council/Committee shall be limited to no
more than two (2) speakers with a total speaking time of not more than ten (10) minutes.
JboWfjudi)IWQPBCpbse*
CpcMfinbo)SfhjtufsfeQspgfttjpobmQmboofs*
Name:Name:____________________________________
Have you presented a deputation previously on this matter?Yes No
Subject of Presentation
Please describe below, the subject matter of the requested presentationin sufficient detail, to provide
the Townshipa means to determine its content and to assess its relative priority to otherrequests for
presentation.Weight will be given to those requests that provide more detailed descriptions of the
content of the presentation, particularly defining how the subject matter aligns with Council’s Mandate.
HVPOA's time sensitive deputation to provide new information that may result from Andria Leigh's staff
report to Council at this Nov.8th Council meeting, regarding development in the Horseshoe Valley
Settlement Area and staff comments on the HVPOA's earlier deputation of Sept.13, 2017, entitled "
Initial Recommendations on Planning and Development Matters in Horseshoe Valley/Highlands"
Please identify the type of action you are seeking of Council/Committee on this issue.
No Action, e.g., an awareness of topic or organization.
To Request Action.Please describein detail.
1) To defer any "new development" in the Horseshoe Valley Settlement Area, pending completion, approval, and
implementation of: the Township's Official Plan Review (and OPA), municipal class EA on a permanent,
cost-effective water and waste water servicing, and municipal class EA on municipal road improvements;
2) To direct staff to act on "immediate implementation priorities" affecting new or renewed development approvals.
________________________________________________________________________________
If you are requestingaction, have you been in contact with a staff member to seek a resolutionwith regard
to this matter?Yes No
NbzpsIvhift-DpvodjmmpsDpvubodif-B/Mfjhi-E/Xjumjc
If yes, who were you in contact with? ___________________________________________________
Page 30 of 255
8.a) 10:00 a.m. Ian Veitch, Horseshoe Valley Property Owners Association...
-2-
Reason why this presentation is important to Council and to the municipality:
Council has a fundamental responsibility to ensure that land use planning policies and studies fully and
proactively guide growth and new development, and are up to date, complete, and reflect the current needs and
full involvement of the residents of our unique four season, recreational community in the Horseshoe
Valley/Highlands area. Uncertainty in our area has been magnified significantly over the past year and beyond by
such activities as: the proposed sale and development of the championship Highlands Golf course, the
inappropriate clear-cutting of woodlots, the inadequacy of our sewage treatment capacity and uncertain demands
on limited groundwater supply to handle major new development, and the insolvency of a major developer, to
name a few. We seek Council leadership, support, and partnership for immediate and longer term solutions.
Pdupcfs29-3128
Date of Request:
UsjtiDbnqcfmm-JboWfjudi)IWQPBCpbse*
Name of Requestor:
5IjhimboeEsjwf-Psp.NfepoufUpxotijq-Pou/M1M3M1
Address:
816.:95.4474<527.:97.5976
Telephone:Fax:
dbnqcfmmusjtiAsphfst/dpn<wfjudijAtznqbujdp/db
Email:
Note:Additional material may be circulated / presented at the time of the deputation.If you intend to
include handouts or a presentation using electronic devices, any material will be attached to the public
agenda. Please bring fifteen (15) hard copies of any additional material.
It is the responsibility of the presenter to ensure that they have received consent for any third party
information.
st
Scheduling will be at the discretion of the Clerk, and will be confirmedno later than the 1business day
of the week of the meeting.
There are no guarantees that by requesting a certain date(s) your deputationwill be accepted, as prior
commitments may make it necessary to schedule an alternate date suggested by the Clerk.
Please email your request to deputation@oro-medonte.ca
The Clerk’s Office will confirm receipt of the request, however if you do not receive a return email,
please contact the Clerk’s Office 5 days after the request is submitted.
Personal information on this form is collected under the legal authority of the Municipal Act, S.O. 2001,
c.25 as amended. The information is collected and maintained for the purpose of creating a record that
is available to the general public pursuant to Section 27 of the Municipal Freedom of Information and
Protection of Privacy Act. Questions about this collection should be directed to the Clerk’s Office,The
Corporation of the Township of Oro-Medonte, 148 Line 7 South, Oro-Medonte, Ontario, L0L 2E0.
10/2016
Page 31 of 255
8.a) 10:00 a.m. Ian Veitch, Horseshoe Valley Property Owners Association...
Page 32 of 255
8.a) 10:00 a.m. Ian Veitch, Horseshoe Valley Property Owners Association...
HVPOAs Nov. 8, 2017 Council Deputation Attachment
Details Following: Recommended Conditions of Removal of (H) Holding By-law
"The hold may be lifted when the following are completed to the satisfaction of Council:
1) Completion of Horseshoe Craighurst Corridor Master Servicing Plan Class EA and
implementation of its recommendations with respect to the subject lands;
2) Completion of Horseshoe Valley Road Class EA and implementation of its recommendations
with respect to the subject lands;
3) Completion of a Natural Heritage Inventory of the Horseshoe Valley Node and the
implementation of its recommendations with respect to the subject lands;
4) Completion of an updated Comprehensive Development Plan for the Horseshoe Valley Node
.
Page 33 of 255
8.b) 10:20 a.m. Paul Mondell, Senior Vice President, Development, Skylin...
Page 34 of 255
8.b) 10:20 a.m. Paul Mondell, Senior Vice President, Development, Skylin...
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Remembrance Day
Office Closure
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14.b) Correspondence from Severn Sound Environmental Association (SSEA) ...
Severn Sound Environmental Association
2017ThirdQuarter(July 1-September 30)
Report/Update
Financial
Donations, Grants, Budget, Invoicing and Revenue (fee for service)
Grants
Successfully secured grants from:
Huronia Community Foundation(HCF)
A Mother’s Love Fund:$1,400 forpurchasing new field
equipment for Open Water and Inland Lake Monitoring
Butch Lafrance Fund:$1,335 to support fish habitat and
monitoring work
World Wildlife Fund Canada’s(WWF-C) Go Wild
Cheque presentation from HCF
Community Grant:$5,000forCommunity Environmental
Monitoring Kits for the SSEA citizen science program
Environment and Climate ChangeCanada(ECCC): $5,000 for SSEA Citizen
Science program and supporting monitoring programs
Budget& Invoicing
2018 SSEA budget requests have been submitted to member municipalities
Draft 2016 Financial Statements have been completed(Town of Midland & KPMG)
Staffing/HR
Administration, Staffing, Training and Volunteers
Administration
Strategic Plan Renewal process underway
o Staff and Board member strategic planning day heldAugust14,2017
1 Board of Directors meeting and 2Board executive meetings
Staffing
Welcomed contract staff AmandaTaylor (Risk
Team SSEA –Q3
Management/Data Management Technician)and Anna
Full Time = 7
McClymont(Invasive Species Program Coordinator)
Part Time = 1
Township of Tay partnership providing staff person Brittany
Interns = 1
Zucchettoas support for theSevern Sound Nearshore Fish
Contract =4
Community Evaluationproject
1
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14.b) Correspondence from Severn Sound Environmental Association (SSEA) ...
Training
Phragmites Adaptive Management Framework training session(Great Lakes
Commissionand Great Lakes Phragmites Collaborative-NO CHARGE)
Species at Risk/Pollinator Habitat Creation Seed Collection Workshop(Canadian
Wildlife Service-NO CHARGE)
Creating an Invasive Plant Management Strategy(Ontario Invasive Plant Council -
NO CHARGE)
Grant/Proposal Writing(Orillia Area Community Development Corporation)
SSS Speaker Series: Climate Change Tools for Municipalitieswith FCM (NO
CHARGE)
Volunteers
Laura Baldwick –inland lake sampling of Little Lake
%£´¢ ³¨®Ǿ %¦ ¦¤¬¤³Ǿ /´³±¤ ¢§
Presentations, Articles, Media, School Involvement and Events
Presentations
Edmore and Georgian Heights Ratepayers
Association AGM–SSEA and beach quality at
Edmore/Georgian Heights beaches
Farlain Lake Community Association AGM–
update on 2016 Farlain Lake Water QualitySurvey
Presentingat Farlain Lake AGM
Articles/Publications/News
2 invasive species articles published intheTay
Township Report(July 7 & 28)
Feature story “Seven Sound Environmental
Association to increase water quality monitoring”
in the Midland Mirror/Simcoe.com(July 12)
SSEA Release “SSEA jointly-hosts successful
Invasive Species Workshop”(July 19)
Article onSSEA Invasive Species Program
publishedin Township of Georgian Bay August e-
news
Articleon WWF-CGo Wild Community Grant
recipients, including SSEA(August 2)
Feature story “Citizen science program to help
monitor, protect Severn Sound watershed” in the
Simcoe.com coverage offunding
Midland Mirror/Simcoe.com(August 16)
forSSEACitizen ScienceProgram
SSEAhighlighted in Couchiching Conservancy’s
Notes From The Fieldarticle (Summer 2017)
2
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14.b) Correspondence from Severn Sound Environmental Association (SSEA) ...
Media
Initiated SSEA YouTube Channel-first video:
SSEA Open House presentation by Gord Miller
Worked with WWF-C and Copeland Forest
Friends to film video story of the SSEA WWF-C
project
Events
Filming with WWF Canada
Displays at: Midland Canada Day, Honey
Harbour Canada Day, Edmore and Georgian
Heights Ratepayers Association AGM,
Farlain Lake WeedFest,Midland Kids
Fishing Derby, Invasive Phragmites
Workshop,Farlain Lake Community
Association AGM, Tay Fishing Derby, Tay
Taste the Trail,Farm Fresh Food Fest,and
SSEA booth at Midland Canada Day event
Caring Counts
Education/Citizen Science
Ledastream habitat assessment education program
at Wildfire Education Centre
Supported Couchiching Conservancyand Copeland
Forest Friendsvolunteer water and benthic
invertebratesampling day
o Promoted SSEA’s Citizen Science Monitoring
Project
o SSEA staff providedbenthicinvertebrate
identification expertise
Mentoredand evaluatedGeorgian College Student
Applied Research Project “Analysis of SSEA historical
Citizen Science monitoring kit
precipitation data to determine climate change trends”
4±¤¤ 0« ³¨¦
Planting and Distribution
Community Tree Planting& Tree Seedling Distribution
In planning stages for spring 2018
3
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14.b) Correspondence from Severn Sound Environmental Association (SSEA) ...
&¨²§ £ 7¨«£«¨¥¤ ( ¡¨³ ³ ȝ . ³´± « (¤±¨³ ¦¤
Natural Heritage Assessments, Invasive Species, Wetlands, Habitat and Stewardship
Natural Heritage
Town of Penetanguishene Natural Heritage Project:presentation to Town Council
Township of Tiny Significant Woodlands Update:GIS layers provided to Township
for woodlands that meet provincial criteria for ‘significant’
Invasive Species(IS)–PilotProject
Continued mapping/documentinginvasive species
in participating municipalitiesto help evaluate and
prioritize potentialISmanagementprojects
Facilitatedinvasive plant management activities at
foursitesto date, including engagingand informing
volunteers and communitymembersabout IS
issues
Provided IS information and education at 17local
events
Management of invasive Phragmites,
Co-hosted a community ISworkshopwith Georgian
in partnership with Township of Tiny
Bay Forever,focusing on invasive Phragmites
Attended AMO conference to participate in Township of Tiny invasive species
briefing with the Minister of Natural Resources and Forestry’s staff
Removed5 invasive species monitoring pads inLittle Lake to determine the extent
of zebramussel establishment
WetlandEvaluations
Tay Bog/Gratrix Wetlands –report provided to
Ducks Unlimited Canada (project funder);
finalizing data, mapping and scoring record for
submission to MNRF
Leopard frog
Coastal Margins/Fish Habitat
Continued working on mapping fish habitat in selected areas
for year two of the Severn Sound Nearshore Fish
Community Evaluation2016-2018 Project (MNRF-Great
Lakes Protection Fund)
Field work is ongoing, including underwatervideo and
photography, sonar, and substrate sampling
Substrate sampling
4
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14.b) Correspondence from Severn Sound Environmental Association (SSEA) ...
, £ 5²¤ 0« ¨¦
Input and Review
Participating in Official Plan reviews for
Midland, Penetanguishene and Tiny
Attended workshops and provided input into
provincial initiatives:
o Natural Heritage System and Agricultural
System for implementation ofthe Growth
Plan for the Greater Golden Horseshoe
o development of Watershed Planning
Guidance(MOECC/MNRF)
Commented on7municipal project proposals
(Tiny\[5\], Tay \[1\],Penetanguishene\[1\])
Commentedon6 other applications, reports
Sunrise in Severn Sound watershed
and EIS proposals
3®´±¢¤ 7 ³¤± 0±®³¤¢³¨®
Education & Outreach, Risk Management
Source Water
Synthesis and component reports preparation for Lafontaine-Georgian Sands Issue
Contributing Area for nitrate concentration
Township of Tiny well owners involved in private water testing in 2015-2016 near
Lafontaine and Georgian Sandsmunicipal water systems were sent letters and their
individual water sample results (e.g.,alkalinity, nitrate, sodium, etc.)
Meetings with SPC committee, Source Water Implementation Review Team and
Technical working group
Facilitated reviews of progress reports for municipal partners to the province
Regional and Provincial Activities include MOECC reviews of prescribed threats,
new mapping and updates on Provincial site and potential reviews on selected sites
Education & Outreach
Provided input into the rebuild of theSWPRegion’s website (ourwatershed.ca)
SWPRegion’sYouTube channelwas created to house video and social media
Risk ManagementServices
Following submission of Annual 2016 reports to each municipal partner,
presentations and meetings were held in several municipalities
Worked withmunicipal staff (Muskoka, Gravenhurst, Georgian Bay, Severn, Oro-
Medonte, Tiny)determining existing threats to municipal drinking water supplies
Reviewed inquiries on potential future threats with several municipalities
5
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14.b) Correspondence from Severn Sound Environmental Association (SSEA) ...
-®¨³®±¨¦ 0±®¦± ¬²
Field/data collection: Open Water, Inland Lakes, PGMN, PWQMN/Tributaries, Stream
Temperature, Stream Invertebrates and Climate
Open Water
Collected samples for ECCCin South Bay for analysis of algae toxins
Bi-weekly sampling at 14 stations, ongoing until October
o Water temperature, dissolved oxygen, pH, turbidity,metals, conductivity, water
chemistry, algae & zooplankton
Bi-weekly sampling at Tay Area Water Intake, ongoing until December
o Basic water chemistry, nutrients, metals, algae, taste&odour and microcystin
Inland Lakes
Bi-weekly sampling at 1 station in Little Lake, ongoing
until October
o Water temperature, dissolved oxygen, pH,
turbidity,conductivity, water chemistry, algae,
zooplankton& water levels
Provincial Water Quality Monitoring Network (PWQMN)
Approximatelymonthly sampling at 12sampling sites,
ongoing until December
Provincial Groundwater Monitoring Network (PGMN)
Zooplankton sampling on Little Lake
Monthly water levels & data download at 13 wells
StreamInvertebrates
9 stations sampled for stream
invertebrates(Lafontaine Creek,
Copeland Creek, Wye River, and
Hogg Creek watersheds)
Collecting stream invertebrates
Climate
73 stream temperature and 2 air temperatureloggers maintained(datarecorded
every 30 minutes)
Intensive stream temperature surveys at197locationsin the North River watershed
Rain gauges maintained recording precipitation at Huronia Airport, MidlandSewage
Treatment Plant, PineGrove(Penetanguishene), and Balm Beach
6
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14.b) Correspondence from Severn Sound Environmental Association (SSEA) ...
$ ³ ! «¸²¨² £ 2¤¯®±³¨¦
Statistics, Data Management & Analysis, Stream Invertebrate ID, and GIS/Mapping
Reporting
Deanlea Beach(Township of Tiny)report finalized and submitted to Township
Data RequestsFulfilled
Precipitation data -Town of Midland Operations Department
Temperature logger data from numerous Severn Sound tributaries -MNRF
Stream Invertebrate ID
15samplesidentified from Coldwater &Silver Creek watersheds(nearly 2,000 bugs)
Thank you from #TeamSSEA
Julie Cayley –General Manager
Gail Marchildon–Office Manager
Lex McPhail–IT Manager/GIS
Applications Specialist
Michelle Hudolin–Wetlands and Habitat
Biologist
Aisha Chiandet–Water Scientist
Staff and Board member strategic planning day
Paula Madill–Ecosystem Technologist
Carl Lesperance–Lead Monitoring Technician
Keith Sherman–Risk Mgmt. Official/Special Projects Officer
Anna McClymont–Climate Change Field Tech.&Invasive Species Program Coordinator
Amanda Taylor –Contract Risk/Data Management Technician
Robyn Rumney –Invasive Species Intern(Former)
Justine Lunt –Contract Risk/Data Management Technician (Former)
ReilleyPlue–Climate Change Field Tech.(Former)
#®³ ¢³ )¥®±¬ ³¨®
Mailing Address: 67 Fourth St. Midland, ON L4R 3S9
Phone Number:(705) 527-5166
General Email:sseainfo@midland.ca
Website: www.severnsound.ca
Twitter:@SSEA_SSRAP
Disclaimer: TWITTER, TWEET, RETWEET and the Twitter logo are trademarks of Twitter, Inc. or its
affiliates.YouTube™is a registeredof Google Inc.
7
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Sustainability Committee (SC) Approved Minutes
Date Thursday, August 10, 2017
Time 10am-12pm
Location
Development Corporation), 105 Fourth Street, Midland
Attendance
Chris McLaughlin, General Manager, NSCFDC
Councillor Barbara Coutanche, Township of Oro-Medonte
Councillor Cate Root, Township of Tay
Councillor Ron Stevens, Township of Severn
Shawn Filson, Junior Planner, Town of Penetanguishene
Councillor Jonathan Main, Town of Midland
Marina Whelan, Program Manager, Health Protection Service, Simcoe Muskoka District Health Unit
Tracy Roxborough, Sustainability Coordinator, Sustainable Severn Sound
Regrets
Andrea Betty, Director of Planning and Community Development, Town of Penentanguishene
Councillor Jack Contin, Town of Midland
Councillor Mike Lauder, Town of Penentanguishene
Deputy Mayor Steffen Walma, Township of Tiny, County of Simcoe representative
Doug Luker, CAO, Township of Tiny (Chair)
Gail Marchildon, Office Manager, Severn Sound Environmental Association
Jennifer Schnier, Communications and Economic Development Officer, Township of Georgian Bay
Julie Cayley, General Manager, Severn Sound Environmental Association
Morgan Levison, Public Health Promotor, Simcoe Muskoka District Health Unit
Nick Popovich, Director of Development Services, Township of Georgian Bay
1.0 Welcome, Introductions and Approval of Agenda
Discussion: Chair (C. McLaughlin, NSCFDC) asked for additions or changes, with the Sustainability
Coordinator noting:
- Financial Statement is attached at the back of the package (Item 5.1), and
- A PowerPoint has been added under Item 4.0 to provide an overview of the Climate Change
Planning project which is funded through a successful OTF grant submitted by SSS.
With no other additions or changes, the Chair requested a motion to approve the agenda. Moved by J.
Main, and seconded by B. Coutanche. Agenda approved.
Њ
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2.0 Approval of Minutes from the 6-Jul-17 SPSC Meeting
Discussion: The 6-Jul-2017 draft minutes were sent to the committee 26-Jun-17 with the Sustainability
Coordinator receiving no requests for corrections or comments. The Chair requested any other
comments or corrections, and receiving none, requested a motion to approve the 6-Jul-2017 minutes.
Moved by M. Whelan, seconded by J. Main. Carried.
Action Item: The Sustainability Coordinator is to send the approved 6-Jul-17 minutes to the committee
and to each clerk for distribution to Councils. Minutes are also to be posted on the SSS website.
3.0 2017 SSS Work Plan Items
3.1 Project 1: Communications and Engagement Activities
3.1.1 Sustainability Bulletin
Discussion: The Sustainability Coordinator advised that SSS will be releasing an issue within
the next few weeks, highlighting the Pollinator Week activities, Tay Mural (with the Monarch)
han, Ontario
Pollinator expert to be at the Food Fresh Farm Fest, and based upon committee approval, an
October Speaker Series event hosting Jim Wren, Programs Advisor for the Green Municipal
Fund and the new Municipalities for Climate Innovation Program. SSS has also connected with
each municipality to confirm recipient numbers (320+) and preferred method of distribution
(see Item 3.1.1). The Sustainability requested direction on how to get it to all staff and all
Council consistently, with a recommendation by C. Root to make mention in Council meetings
for this to be sent to all staff and all Council. SSS was directed to send a recommendation to
Council requesting their support to,
1. Approve the monthly distribution of the Sustainability Bulletin to all staff and all Council,
and
2.
Sustainability Bulletin.
Action Item(s): SSS will send a recommendation to Council requesting their support to,
1. Approve the monthly distribution of the Sustainability Bulletin to all staff and all Council,
and
2. Request approval to place a link on each municipal website with a link to SS
Sustainability Bulletin.
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3.1.2 June/July Report to Council
Discussion: June/July report was sent on 6-Jul-17 contained information on the FCM MCIP
funding and a note to an upcoming event for municipalities featuring an FCM advisor. It was
submitted for information to Council.
Actions Item(s): No action by SSS required.
3.1.3 August Report to Council
Discussion: August report includes information on SSS funding received from Ontario Trillium
Foundation (OTF) for a Local Climate Change Action Plan and the September 12 Workshop for
municipal staff/Council
. The Sustainability Coordinator was
directed to include the media release with a quote from MPP Patrick Brown within that media
release prior to submission to Council.
Action Item: The Sustainability Coordinator will acquire quotes and finalize the report, complete
the event invitation and poster for submission to Council.
3.1.4 Letter of Support for K. Farbridge Submission (re: FCM Regional Facilitator, FCM)
Discussion: The proposal by K. Farbridge and R. Kerr for the Regional Facilitator
event on September 12 will investigate the potential for the selected candidate to
attend on the event to introduce the facilitator to our local municipalities.
Action Item: The Sustainability Coordinator will follow-up with Jim Wren prior to the September
event and provide an update at the 7-Sep-17 meeting.
3.1.5 Summary of Pollinator Week Activities
Discussion: SSS has prepared a case study of the Pollinator Week activities the Township of
activities and added those on the SSS website, and will include that as
an item in the next SSS bulletin. SSS has been working with the Town of Midland to plant a
pollinator planting at the new operation site behind Georgian College. A grant was submitted to
Wildlife Preservation Canada to support that project. An update will be provided at the next
meeting. A draft letter to Patrick Grace, Infrastructure Ontario, from SSS and SC, was presented
by for review, RE: Response to e-
lands to provide safe environments to support the Monarch butterfly and their offspring in the
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. It was moved by J. Main, and seconded by C. Root that the letter be approved
for submission, with final approval by D. Luker. Carried.
Action Items: The Sustainability Coordinator will ensure the inclusion of the case study in the
next Sustainability Bulletin and will work with C. Root to finalize the letter to P. Grace for
submission from SSS and the SC, and send to D. Luker for final approval.
3.2 Project 2: Website Maintenance and Development
Discussion: The Sustainability Coordinator noted the addition of the Pollinator Week Case
Studyand the addition of
climate change planning resources (links included below).
SSS: National Pollinator Week Celebrations
Township of Tiny: Protecting Our Pollinators
Community Driven Climate Resilience: A Framework
Cities Adapt to Extreme Heat, Celebrating Local Leadership
Action Item: The Sustainability Coordinator will continue to maintain the website, adding case
studies and resources to be included in the Sustainability Bulletin.
3.3 Project 3: Sustainability Speaker Series (pg.21)
3.3.1 Energy Training Proposal
Discussion: Deferred per direction from the Sustainability Committee on 6-Jul-17, until request
of the Chair for review. No action by SSS required at this time.
3.3.2 FCM Funding Workshop Update
Discussion: SSS, SMDHU and FCM have completed a conference call, and details for the event
are being finalized. Oro-Medonte has been contacted to determine the availability for the
Guthrie Arena, which will be offered in-kind. The committee recommended that the
introductory statement and/or the invitation for the event include a note that municipalities will
soon be mandated to include climate change considerations with their operations, planning, and
eventually Official Plans.
Action Items: SSS to continue to plan and organize the event with assistance from SMDHU and
FCM. Flyers and invitations to be sent as approved.
4.0 OTF Funding Application Update
Discussion: The Sustainability Coordinator referenced the draft Media Release (see Item 3.1.3), and
Ѝ
presented the OTF Project Work Plan to the committee for their comment, and overviewed the goals
and objectives of the project, and how that was delivered through the Communications and
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Engagement Plan. The Sustainability Coordinator requested a motion to receive both the Work Plan and
the Communications and Engagement Plan for committee information. Moved by M. Whelan,
seconded by J. Main. Carried. The Sustainability Coordinator also noted that contact was made with
Beausoleil First Nation, and update will be provided at the 7-Sep-17. C. Root reminded the committee
that the project should invite stakeholders as identified by the committee to ensure high-quality
responses valued by the municipalities and their Councils.
Action Items: SSS is to continue to complete the work plan in combination with the Communications and
Engagement Plan and will provide an update to the committee at the 7-Sep-17 meeting and will
prepare a form for each committee member to recommend a representative for involvement in the
engagement session(s). This form is to be reviewed at the 7-Sep-17 committee meeting and next steps
discussed.
5.0 SSS Project Budget
5.1 Financial Statement: 31-Jul-2017
Discussion: The Sustainability Coordinator provided the 31-Jul-17 Financial Statement for
committee information, noting that the project is currently under budget by $-5,997. Chair
requested a motion to receive the 31-Jun-17 Financial Statement for information. Moved by
M. Whelan, seconded by C. Root, Carried.
Action Items: SSS to continue to respond to the inquiries from municipalities for the 2018
budget request as directed by the committee. SSS to contact a representative from Beausoleil
First Nation to invite their participation on the Sustainability Committee.
5.2 MCIP Climate Adaptation Partner Grant
Discussion: The Sustainability Coordinator has been given direction from D. Luker and NSCFDC
to explore the opportunity
proposal for submission by the 8-Sep-17 deadline. A letter has been prepared that will be sent
SSS
project and support of the MCIP Climate Adaptation Grant. The Sustainability Coordinator
FCM. Moved by M. Whelan, and seconded by J. Main. Carried. M. Whelan offered to request a
letter of commitment from Dr. Charles Gardner in support of the project, and will follow-up.
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Action Item: The Sustainability Coordinator and D. Luker are to submit the letters to each CAO,
and to follow-up as required. The Sustainability Coordinator will prepare the grant, using the
current model SSS model ((1) speaker series, peer-learning, (2) case studies and sharing of best
practices, and (3) supporting new and innovative projects as identified through the Climate
Change Action Plan (June, 2018)). M. Whelan will connect with SSS in regards to a letter of
support.
6.0 Update on SSS Merger Proposal
Discussion: Based upon the conversation with SSEA, the request at this time is not compatible with
revisited in the future. A formal response from the SSEA Board has been requested, and will be
provided to the committee when received.
Action Items: No action by SSS required.
7.0 Roundtable Sharing of Projects and Information
Midland: Yonge Street Road Diet
Tay: Boil water advisory lifted in Grandview Beach, D. Denault taking action in Tay Township
to remove Phragmites and work to have it declared a noxious weed
8.0 September 2017 December 2017 Meeting Schedule
Date Time Location Purpose
Thursday, 10am-12pm SSS Office, 105 Fourth
Review of September 12 Details
September 7, 2017 1pm-4:30pm Street, Midland
Climate Change Coordinator Interviews
Friday, September 8, 1pm-4:30pm SSS Office, 105 Fourth
Climate Change Coordinator Interviews
2017 Street, Midland
Tuesday, September 11am-3pm Oro-Medonte
Speaker Event Hosted by SSS
12, 2017 Community Centre
Thursday, October 5, 10am-12pm SSS Office, 105 Fourth
2017 Street, Midland
Thursday, November 10am-12pm SSS Office, 105 Fourth
To Be Determined
9, 2017 Street, Midland
Thursday, December 10am-12pm SSS Office, 105 Fourth
7, 2017 Street, Midland
9.0 Adjournment: Time: 12:18pm
Next Meeting When: Thursday, September 7, 2017
Time: 10am-12pm
Where: SSS Office, 105 Fourth Street, Midland
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14.d) Minutes of Nottawasaga Valley Conservation Authority meeting held ...
Nottawasaga Valley Conservation Authority
Board of Directors
BOD-09-17
Friday September 22, 2017 - 9:00 a.m. to 12:00 noon
MINUTES
Location: Suite Works, 92 Caplan Ave., Suite 209, Barrie
NVCA Board Members Present:
Councillor Doug Lougheed, Chair Innisfil (Town)
Deputy Mayor Gail Ardiel, Vice Chair Blue Mountains (Town)
Councillor Keith White, 2nd Vice Chair Essa (Township)
Councillor Bob Meadows Adjala-Tosorontio (Township)
Councillor Gail Little Amaranth (Township)
Councillor Ron Orr Bradford West Gwillimbury (Town)
Councillor Connie Leishman Clearview (Township)
Councillor Deb Doherty Collingwood (Town)
Councillor James Webster Melancthon (Township)
Councillor Fred Nix Mono (Town)
Councillor Keith Lowry Mulmur (Township)
Councillor Donna Jebb New Tecumseth (Town)
Councillor Phil Hall Oro-Medonte (Township)
Councillor Walter Benotto Shelburne (Town)
Mayor Bill French Springwater (Township)
Deputy Mayor Nina Bifolchi Wasaga Beach (Town)
Regrets:
Councillor Rose Romita Barrie (City)
Councillor Terry Mokriy Grey Highlands (Municipality)
Staff:
Doug Hevenor, Chief Administrative Officer, Sheryl Flannagan, Director, Corporate
Services, Chris Hibberd, Director, Watershed Management Services, Byron Wesson,
Director, Land, Education and Stewardship Services, Heather Kepran, Communications
Coordinator, Laurie Barron, Coordinator, CAO and Corporate Services.
1.ADOPTION OF THE AGENDA
Moved by: B. French Seconded by: W. Benotto
RES: 82-17 RESOLVED THAT: the agenda for Board of Directors Meeting BOD-09-
17 dated September 22, 2017 be approved.
Carried;
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14.d) Minutes of Nottawasaga Valley Conservation Authority meeting held ...
2.DECLARATIONS OF PECUNIARY AND CONFLICT OF INTEREST
None declared
3.ANNOUNCEMENTS
a)Ribbon Cutting – Fort Willow - Opening of Accessible Trail
Friday September 29, 2017 – 11:00 am.
4.PRESENTATIONS
There are no presentations for this meeting.
5.DEPUTATIONS
There are no deputations for this meeting.
6.DELEGATIONS
There are no delegations requested for this meeting.
7.HEARINGS
There are no Hearings requested under Section 28 of the Conservation Authorities
Act for this meeting.
8.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Board Members will be requested to identify those items from the Consent List that
they wish to have considered for separate discussion.
9.CONSENT LIST
A)Adoption of Minutes
A.1) Approval of Minutes of the Board of Directors Meeting BOD-08-17 held on August 25,
2017.
Approved by consent.
RESOLVED THAT: the Board of Directors approve the minutes of the BOD-08-17
Board meeting held on August 25, 2017.
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14.d) Minutes of Nottawasaga Valley Conservation Authority meeting held ...
B)Correspondence
No correspondence for this meeting.
C)Staff Reports
C.1) Staff Report No. 56-09-17-BOD from the Director, Lands, Education and
Stewardship Services regarding NVCA RFQ for Electrical Contractor.
Approved by consent.
RESOLVED THAT: the Board of Directors receive Staff Report No. 56-09-17-BOD
from the Director, Lands, Education and Stewardship Services regarding NVCA RFQ
for Electrical Contractor; and
FURTHER THAT: Pridham Electrical be confirmed as NVCA’s preferred contractor
based on price quotes and credentials submitted as part of NVCA RFQ 02/2017.
C.2) Staff Report No. 57-09-17-BOD from the Director, Watershed Management Services
regarding the National Disaster Mitigation Program (NDMP)
Approved by consent.
RESOLVED THAT: the Board of Directors approve Staff Report No. 57-09-17-BOD
regarding the National Disaster Mitigation Program; and
FURTHER THAT: the Board endorse the Risk Assessment application subject to
receipt of federal and municipal funding.
C.3) Staff Report No. 58-09-17-BOD from the Director, Watershed Management Services
regarding the National Disaster Mitigation Program – Wasaga Beach Floodplain
Mapping.
Approved by consent.
RESOLVED THAT: the Board of Directors receive Staff Report No. 58-09-17-BOD
regarding the National Disaster Mitigation Program – Wasaga Beach Floodplain
Mapping; and
FURTHER THAT: the Board of Directors approve the use of $35,430 from reserve for
funding of the 2017/2018 Wasaga Beach Floodplain Mapping project approved under
the National Disaster Mitigation Program.
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14.d) Minutes of Nottawasaga Valley Conservation Authority meeting held ...
C.4) Staff Report No. 59-09-17-BOD from the Director, Watershed Management Services
regarding Tottenham Dam Repairs
Approved by consent.
RESOLVED THAT: the Board of Directors receive Staff Report No. 59-09-17-BOD
regarding Tottenham Dam Repairs; and
FURTHER THAT: the Board of Directors approve the use of up to $30,000 from
reserve for the repairs to the Tottenham Dam.
C.5) Staff Report No. 60-09-17-BOD from the Communications Coordinator regarding
Communications Report – Aug. 10 to Sep. 10, 2017.
Approved by consent.
RESOLVED THAT: Staff Report No. 60-09-17-BOD regarding NVCA Communications
– Aug. 10 to Sept. 10, 2017, be received.
10.CLOSED SESSION
There are no closed session items for this meeting.
11.ADOPTION OF CONSENT LIST AND IDENTIFICATION OF ITEMS
REQUIRING SEPARATE DISCUSSION
Moved by: R. Orr Seconded by: K. White
RES: 83-17 RESOLVED THAT: agenda item number C.6 has been identified as
requiring separate discussion be referred for discussion under Agenda
Item #11; and all Consent List Agenda Items not referred for separate
discussion be adopted as submitted to the board and staff be
authorized to take all necessary action required to give effect to same;
and
FURTHER THAT: any items in consent list not referred for separate
discussion, and for which conflict has been declared, are deemed not to
have been voted on or discussed by the individual making the
declaration.
Carried;
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14.d) Minutes of Nottawasaga Valley Conservation Authority meeting held ...
12.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items referred for separate discussion.
C.6) Staff Report No. 61-09-17-BOD from the Director, Corporate Services
regarding NVCA’s 2018 Draft Budget.
Moved by: W. Benotto Seconded by: G. Ardiel
RES: 84-17 RESOLVED THAT: Staff Report No. 61-09-17-BOD regarding the
NVCA’s 2018 Draft Budget be approved; and
FURTHER THAT: The Board of Directors receive the 2018 draft
budget for consideration; and
FURTHER THAT: staff be directed to distribute the 2018 Draft
Budget booklet to municipalities for the 30 day review period.
Carried;
13.OTHER BUSINESS
None noted.
ADJOURN
Moved by: D. Jebb Seconded by: N. Bifolchi
RES: 85-17 RESOLVED THAT: the Board of Directors adjourn at 11:17 a.m. until
the next scheduled meeting on October 27, 2017 or at the call of the
chair.
Carried;
NVCA Board Member Watershed Bus Tour followed the board meeting.
________________________ __________________________________
Doug Lougheed, Chair Doug Hevenor, Chief Administrative Officer
Approved this _____ day of ___________, 2017
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14.e) Minutes of Lake Simcoe Region Conservation Authority meeting held ...
No. BOD-08-17 Friday, September 22, 2017
120 Bayview Parkway, Newmarket, ON
MINUTES
LSRCA Board Members Present: LSRCA Staff Present:
Mayor G. Dawe, Chair M. Walters, Chief Administrative Officer
Councillor R. Simpson, Vice Chair B. Longstaff, GM, Integrated Watershed Management
D. Bath T. Barnett, Coordinator, BOD/CAO
Deputy Mayor/Regional Councillor N. Davison K. Christensen, Manager Human Resources
J. Dolan J. Doyley, Communications Specialist
Regional Councillor B. Drew N. Hamley, Manager Education
Councillor A. Eek D. Lembcke, Manager, Environmental Science and Monitoring
Councillor K. Ferdinands S. McKinnon, Manager Budget and Business Analysis
Councillor P. Ferragine
Mayor V. Hackson C. Taylor, Executive Director, LSCF
Councillor S. Harrison-McIntyre K. Toffan, Manager Finance
Councillor D. Kerwin K. Yemm, Manager, Corporate Communications
Councillor S. Macpherson
Deputy Mayor P. Molloy
Mayor M. Quirk Guests
Councillor S. Strangway S. Ternier, MOECC
Regrets:
Councillor P. Silveira
Township of Ramara
I.DECLARATION OF PECUNIARY INTEREST
None noted for this meeting.
II.APPROVAL OF THE AGENDA
Moved by: S. Strangway Seconded by: P. Ferragine
BOD-125-17 RESOLVED THAT the content of the Agenda for the September 22, 2017 meeting of the
LSRCA Board of Directors be approved as presented. CARRIED
III.ADOPTION OF THE MINUTES
a) Board of Directors Meeting July 28, 2017
Moved by: S. Macpherson Seconded by: P. Molloy
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14.e) Minutes of Lake Simcoe Region Conservation Authority meeting held ...
Lake Simcoe Region Conservation Authority
-08-17
September 22, 2017 Minutes
Page 2 of 6
BOD-126-17 RESOLVED Meeting No. BOD-07-17 held
on Friday, July 28, 2017 be approved as circulated. CARRIED
b) Conservation Ontario Council Meeting June 26, 2017
Moved by: S. Macpherson Seconded by: P. Molloy
BOD-127-17 RESOLVED THAT the minutes of the Conservation Ontario Council Meeting #2/17 held
on Monday, June 26, 2017 be received for information. CARRIED
IV. ANNOUNCEMENTS
a) CAO Mike Walters was pleased to announce that Mark Critch has accepted LSRCA's employment offer
nd
and will begin on October 2 as the General Manager, Corporate & Financial Services.
b) CAO Mike Walters was pleased to announce that the first Stormwater Management Low Impact
th
Development (LID) tour took place on September 19 and was well attended by Council and staff of
member municipalities. The tour took participants to four local demonstration sites where LID
techniques and features have been installed to manage stormwater runoff. For more information on
stormwater management practices, please contact Steve Auger, Manager Urban Restoration, @ 905-
895-1281 or s.auger@lsrca.on.ca
c) CAO Mike Walters was pleased to advise that LSRCA General Managers, Rob Baldwin and Brian
th
Kemp, were currently in Australia representing LSRCA and presenting at the 20 International
River ƭǤƒƦƚƭźǒƒ͵ He also announced that this year's Thiess International Riverprize winner is San
Antonio River in San Antonio, Texas. LSRCA was the proud winner of this prestigious award in 2009.
d) Manager, Education, Nicole Hamley, provided Board members with the new brochure for the
Specialist High Skills Major (SHSM) program, which allows students to focus their learning on a specific
economic sector while meeting secondary school graduation requirements. She was pleased to note
that this brochure has been distributed to six school boards across the Lake Simcoe watershed. For
more information on this program, please click to following link: LSRCA SHSM Program
V. PRESENTATIONS
a) George Barley Water Prize for Innovative Phosphorus Removal Technologies
Sabrina Ternier, Research Analyst, Ontario Ministry of the Environment and Climate Change (MOECC),
Environmental Innovations Branch, provided the Board with an overview of the George Barley Water
Prize. She noted that her role at MOECC is to lead pilot projects and facilitate partnerships to test new
ideas that drive better environmental outcomes in the water sector. Projects range from low impact
development, resource recovery, competitions, and how stormwater can be regulated in the future. The
George Barley is one such project, using the innovative crowdsourcing to generate solutions to
phosphorus pollution with an offer of prize money. With a $10 million grand prize, the Everglades
Foundation is partnering with MOECC on the George Barley Water Prize, a huge opportunity to solve one
of the world's water problems. Ms. Ternier outlined the four stages of the competition, noting that Stage
1 is now complete and saw over 75 entries. Stage 2 is the evaluation of entries and the selection of 10
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14.e) Minutes of Lake Simcoe Region Conservation Authority meeting held ...
Lake Simcoe Region Conservation Authority
-08-17
September 22, 2017 Minutes
Page 3 of 6
finalists who will move on to the pilot stage (Stage 3), which will be conducted at the Art Janse Pumping
Station in Holland Landing. These 10 finalists will test their technology over three months to see their
For more information on the competition,
please click this link: www.barleyprize.com
Moved by: A. Eek Seconded by: N. Davison
BOD-128-17 RESOLVED THAT the presentation by Sabrina Ternier of MOECC regarding the George
Barley Water Prize be received for information. CARRIED
VI.HEARINGS
There were no hearings at this meeting.
VII. DEPUTATIONS
There were no deputations at this meeting.
VIII. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items No. 2, 4, and 5 were identified as items requiring separate discussion.
IX.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items No. 1, 3, and 6 were identified as items not requiring separate discussion.
Moved by: S. Macpherson Seconded by: P. Ferragine
BOD-129-17 RESOLVED THAT the following recommendations respecting the matters listed as
submitted to the Board, and
staff be authorized to take all necessary action required to give effect to same.
CARRIED
1. Correspondence
BOD-130-17 RESOLVED THAT correspondence listed in the agenda as Item 1a) be received for
information. CARRIED
3. Draft Phosphorus Offsetting Policy
BOD-131-17 RESOLVED THAT Staff Report No. 38-17-BOD regarding the Lake Simcoe Phosphorus
Offsetting Program be received; and
FURTHER THAT the Phosphorus Offsetting policy be approved to take effect January 1,
2018; and
FU
Development Association be notified accordingly. CARRIED
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14.e) Minutes of Lake Simcoe Region Conservation Authority meeting held ...
Lake Simcoe Region Conservation Authority
-08-17
September 22, 2017 Minutes
Page 4 of 6
6. Purchasing Policy
Administrative Offices
BOD-132-17 RESOLVED THAT Staff Report No. 41-17-BOD regarding a contract with Solera to
offices under the FIT 4.0 contract at cost of $138,902 (plus applicable taxes) be
approved. CARRIED
X. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. Budget Status Report
Manager, Finance Katherine Toffan provided an update on the budget status noting that meetings are
being held with individual budget holders in order to discuss remaining year-end expenditures and their
impact on predicted year-end surplus.
Moved by: V. Hackson Seconded by: R. Simpson
BOD-133-17 RESOLVED THAT Staff Report 37-17-BOD regarding LSRCA`s Budget Status for the eight
month period ending August 31, 2017 be received for information. CARRIED
4. Campaign Feasibility Study Final Report
Deputy Mayor Molloy noted that the report is very good and that the results suggest that the majority of
fundraising could come from the development community
good relationship with development firms, we need to be cautious of the public perception. It is important
that members and the public realize that the Foundation in no way influences the policy or practice of the
LSRCA.
Moved by: P. Molloy Seconded by: R. Simpson
BOD-134-17 RESOLVED THAT Staff Report No. 39-17-BOD regarding the Final Report on the
Campaign Feasibility Study for the Scanlon Creek Conservation Area Nature Centre be
received for information. CARRIED
5. Lake Simcoe Water Level Management - Trent-Severn Waterways
Mayor Quirk thanked CAO Walters for assisting in addressing the lake level issue that was discussed by
concerned citizens at a waterways committee meeting.
discussions and noted management of the lake levels is becoming more difficult due to climate change.
Moved by: M. Quirk Seconded by: S. Strangway
BOD-135-17 RESOLVED THAT Staff Report No. 40-17-joint
resolution with the Chippewas of Georgina Island First Nation and the Town of
Georgina for submission to Parks Canada and the Ministry of Natural Resources and
Forestry for the purposes of discussing the current and future management of Lake
Simcoe water levels be approved; and
Page 183 of 255
14.e) Minutes of Lake Simcoe Region Conservation Authority meeting held ...
Lake Simcoe Region Conservation Authority
-08-17
September 22, 2017 Minutes
Page 5 of 6
FURTHER THAT the joint resolution be circulated to watershed municipalities and
conservation authorities within the Trent Severn Waterway watershed for
consideration and support. CARRIED
XI. CLOSED SESSION
The Board moved to Closed Session to deal with confidential legal matters.
Moved by: S. Harrison-McIntyre Seconded by: R. Simpson
BOD-136-17 RESOLVED THAT the Board move to Closed Session to deal with confidential legal
matters; and
FURTHER THAT the Chief Administrative Officer, members of the Executive
Management Team, the Manager, Regulations, the Manager, Communications, the
Communications Specialists, and the Coordinator BOD/CAO remain in the meeting for
the discussion on Item a; and
FURTHER THAT the Chief Administrative Officer, members of the Executive
Management Team, the Manager, Regulations, the Manager, Communications, and
the Coordinator BOD/CAO remain in the meeting for the discussion on Items b, c, d,
and e. CARRIED
Moved by: A. Eek Seconded by: N. Davison
BOD-137-17 RESOLVED THAT the Board rise from Closed Session and report findings. CARRIED
a) Conservation Awards
Moved by: B. Drew Seconded by: M. Quirk
BOD-138-17 RESOLVED THAT Confidential Staff Report No. 42-17-BOD regarding the Conservation
Awards recipients be approved. CARRIED
b) Legal Matter
Moved by: P. Ferragine Seconded by: S. Harrison-McIntyre
BOD-139-17 RESOLVED Confidential Staff Report No. 43-17-BOD regarding a confidential legal
matter be received for information. CARRIED
c) Legal Matter
Moved by: P. Ferragine Seconded by: S. Harrison-McIntyre
BOD-140-17 RESOLVED THAT the update regarding a confidential legal matter be received for
information. CARRIED
Page 184 of 255
14.e) Minutes of Lake Simcoe Region Conservation Authority meeting held ...
Lake Simcoe Region Conservation Authority
-08-17
September 22, 2017 Minutes
Page 6 of 6
d) Legal Matter
Moved by: P. Ferragine Seconded by: S. Harrison-McIntyre
BOD-141-17 RESOLVED THAT the update regarding a confidential legal matter be received for
information. CARRIED
e) Legal Matter
Moved by: P. Ferragine Seconded by: S. Harrison-McIntyre
BOD-142-17 RESOLVED THAT the update regarding a confidential legal matter be received for
information. CARRIED
XII. OTHER BUSINESS
a) Friday
Harbour in Innisfil.
b) Vice Chair Simpson noted that two members of the Town of Innisfil Council
th
on September 19 and thought it was very informative and well done. Regional Councillor Drew also
congratulated staff on the recent LID tour, noting it was very informative and well organized.
c) Mayor Hackson was pleased to note the Town of East Gwillimbury recently held an event for the
opening of their Town offices accessible entrance. She thanked LSRCA, York Region and Town of East
Gwillimbury staff for partnering on this important project, which includes some LID features.
d) Mayor Hackson report-opening of
nd
the 2 Concession, a $100M road widening project with York Region complete with bike lanes and
enhanced trail systems connecting the south end of Aurora to the middle of Holland.
e) Mayor Hackson camp at nd
noted what a great learning experience it is for all.
f) Councillor Harrison-congratulated staff on a
job well done.
XIII. ADJOURNMENT
Moved by: S. Harrison-McIntyre Seconded by: S. Macpherson
BOD-143-17 RESOLVED THAT the meeting be adjourned @ 10:45 a.m. CARRIED
Mayor Geoffrey Dawe Michael Walters
Chair Chief Administrative Officer
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14.f) Minutes of Barrie Public Library Board meeting held on Thursday, S...
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14.f) Minutes of Barrie Public Library Board meeting held on Thursday, S...
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14.f) Minutes of Barrie Public Library Board meeting held on Thursday, S...
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14.f) Minutes of Barrie Public Library Board meeting held on Thursday, S...
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14.g) Correspondence dated October 19, 2017 from Kathleen Wynne, Premier...
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14.g) Correspondence dated October 19, 2017 from Kathleen Wynne, Premier...
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14.g) Correspondence dated October 19, 2017 from Kathleen Wynne, Premier...
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14.g) Correspondence dated October 19, 2017 from Kathleen Wynne, Premier...
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14.g) Correspondence dated October 19, 2017 from Kathleen Wynne, Premier...
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14.h) Correspondence dated October 27, 2017 from Charles Sousa, Minister...
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14.h) Correspondence dated October 27, 2017 from Charles Sousa, Minister...
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14.h) Correspondence dated October 27, 2017 from Charles Sousa, Minister...
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14.h) Correspondence dated October 27, 2017 from Charles Sousa, Minister...
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15.a) Correspondence dated October 26, 2017 from Michelle Hudolin, Wetla...
Severn Sound Environmental Association
67 Fourth Street
Midland Ontario L4R 3S9
Tel: 705-527-5166 Fax: 705-527-5167
Website: www.severnsound.ca
October 26, 2017
To: Township of Oro-Medonte
RE: TREE SEEDLING DISTRIBUTION PROJECT
REQUEST TO CONSIDER MUNICIPAL PARTICIPATION IN 2018
Over the past eleven years, Severn Sound Environmental Association (SSEA)
and North Simcoe Stewardship/Dufferin Simcoe Land Stewardship Network have
partnered with the Townships of Tay, Tiny, Springwater, Oro-Medonte, Severn,
and Georgian Bay, the Towns of Penetanguishene and Midland, and the City of
Orillia to provide local residents with reasonably priced, native tree seedlings for
spring planting. The objective of the project is to promote tree planting by
residents in the Severn Sound area, improving environmental health and
increasing tree cover.
The project has been very successful: in the past eleven years, 100,630 tree
seedlings were purchased and planted by residents of the participating
municipalities. The SSEA recommends that the program be offered to North
Simcoe municipalities for spring 2018.
At this time, SSEA would like to determine if your municipality is interested in
participating in the 2018 Tree Seedling Distribution Project. There is no direct
funding required from the municipalities to SSEA; however, municipal
partners will be responsible for assisting with project promotion and some
aspects of project implementation (see below).
SSEA will be responsible for coordinating the program, including:
Ordering tree seedlings and organizing pick-up of the bulk seedling order
at the nursery.
Creating electronic promotional materials for use by participating
municipalities (i.e., poster, information/pricing sheet, species selection
guide, and tree planting tips sheet). Participating municipalities can link to
the SSEA website, which will contain all the promotional details.
Receiving tree orders and payments from participating residents, with a
th
proposed tree order deadline of January 19, 2018.
Providing receipts and pick-up instructions to participants.
Coordinating volunteers to assist with sorting and distribution of tree
orders. The distribution day will be in late April or early May 2018.
Producing a final report on the project by September 2018.
1
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15.a) Correspondence dated October 26, 2017 from Michelle Hudolin, Wetla...
Municipal partners will be required to undertake the following responsibilities:
Provide the information/pricing sheet to residents. Options for program
promotion by the municipality include: municipal web-site and at municipal
facilities (e.g., poster on bulletin boards), inclusion in tax bills and/or other
municipal mailings (where possible/appropriate), and local/social media
(e.g., municipal page in newspaper, Twitter, Facebook). Promotional
materials should be distributed to landowners by December 2017, to allow
landowners sufficient time to place their orders before the proposed
January deadline.
Provide a suitable facility (e.g., sand dome, roads garage) for the
distribution location. The distribution location needs to be cool, indoors,
and secure, with sufficient space to store tree orders for a few days. Note:
wherever possible (and depending on program participation), SSEA will
coordinate joint distribution locations, rather than requiring each
municipality to provide individual distribution sites.
Provide assistance (e.g., staff, council member, or other municipal
representative) with pick up, sorting, and distribution of tree seedlings.
o Bulk order seedling pick-up from the nursery (approximately ½
day): Several vehicles will be required, including SSEA vehicle(s) to
pick up seedlings from the nursery, located in Everett, north of
Alliston. Whenever possible, depending on the size and type of
vehicles the municipalities have available, SSEA alternates which
participating municipalities are required to assist with tree seedling
pickup each spring. The tree seedling bulk order is typically picked
up from the nursery one or two days prior to the distribution day.
o Sorting bulk order into individual landowner orders (approximately
½ day): Tree seedlings are normally sorted one day prior to the
distribution day, at a central location. Following sorting, orders for
participants are transported to the designated distribution locations.
o Distribution of tree orders (approximately ¾ day): The distribution
thththth
dates are tentatively April 27/28 OR May 4/5, however the final
dates will depend on spring weather conditions, which determine
when seedlings can be harvested and packaged by the nursery.
The distribution timing is typically finalized in late March or early
April.
Municipal in-kind support for the program provides a visible partnership, and
helps to keep project implementation costs low. If at all possible, the SSEA
intends to divide up municipal responsibilities for seedling pick-up,
sorting/packaging, and distribution for the 2018 program, so that each
municipality contributes, but is not responsible for assisting with all aspects of
project implementation (as was done in 2017).
2
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15.a) Correspondence dated October 26, 2017 from Michelle Hudolin, Wetla...
Please advise the SSEA (by email to gmarchildon@midland.ca) no later than
th
November 24, 2017 if your municipality would like to participate in this project
for 2018, and if so, who the contact person is who will liaise with SSEA on this
project.
Sincerely,
Michelle Hudolin
Wetlands and Habitat Biologist
Severn Sound Environmental Association
CC: Julie Cayley, SSEA General Manager
SSEA Board of Directors
3
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15.a) Correspondence dated October 26, 2017 from Michelle Hudolin, Wetla...
Tree Seedling Distribution Project
SSEA Final Report October 2017
Prepared by M. Hudolin
Background
Severn Sound Environmental Association (SSEA) and the Townships of Tay, Tiny,
Oro-Medonte, Severn, Springwater, Georgian Bay, the Towns of Midland and
Penetanguishene, and the City of Orillia partnered together to provide local
residents of the nine municipalities with reasonably priced, native tree seedlings for
planting in the spring of 2017. The objective of the project was to promote planting
of native tree species in the Severn Sound area.
SSEA coordinated the program, ordering the seedlings, providing promotional
materials to the municipalities, receiving seedling orders and payment from
participants, and coordinating the pickup and distribution of tree seedlings.
Results
Nursery Seedling Order
The preliminary bulk tree seedling order was placed with the nursery in summer
2016. The nursery has a large demand for seedlings annually, and some species
and quantities pre-ordered were not available.
The nursery required confirmation of the final bulk seedling order by the beginning
th
of February 2017, which necessitated a January 20 tree order deadline for
participants.
Promotion
In November 2016, SSEA provided promotional materials to each participating
municipality. The materials included a promotional poster that included a species
and price list (Appendix A). Each municipality was responsible for determining how
to best distribute the information to residents. Municipalities typically mentioned the
program in a newsletter or newspaper, or included the promotional sheet with tax
bills; information was also posted on municipal and SSEA web-sites, and social
media such as Facebook and Twitter. In addition, people on the SSEA
were notified directly that the program was being offered again.
planting, and
handling and planting trees. This information (Appendix B) was posted on the
SSEA web-site.
The prices charged to participants for seedling trees varied according to species,
but were reasonable (Appendix A).
1
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15.a) Correspondence dated October 26, 2017 from Michelle Hudolin, Wetla...
Landowner Seedling Orders
SSEA accepted seedling orders from participants by email or by telephone.
Response to the 2017 Tree Distribution Project was generally good. In total, 188
participants purchased 8,690 trees and shrubs of eight different species (Table 1).
This is an increase over the past two years; the total number of trees/shrubs sold
each year has fluctuated since the program began in 2007 (Table 2).
This year, as in previous years, several of the species offered sold out before the
tree order deadline. General information on demand for additional species and
quantities was tracked to help estimate seedlings that should be pre-ordered in the
future. Some species, such as Tamarack and Hemlock, are not popular enough to
offer each year, so they are typically offered in alternating years, if available from
the nursery.
When seedling orders were placed, 96% of the participants provided an email
address for correspondence about the program. Having email addresses enabled
SSEA to quickly provide order confirmation and payment information to
participants, as well as send out reminders about the pickup day. Receipts and
pick up instructions were sent out by email; the seven participants without an email
address received their receipt by ground mail.
Generally, larger orders of 100 trees or more were primarily composed of conifer
species (pine, spruce, fir and cedar), which are likely being used for reforestation
efforts. Smaller orders usually contained a larger proportion of hardwood trees and
shrubs, which the landowner may be using for ornamental and/or wildlife habitat
enhancement purposes.
Promotion of the program was focused in participating municipalities. Residents of
non-participating municipalities were permitted to order trees, provided they were
willing to pick up their seedlings from one of the designated locations.
Approximately 2% of seedlings ordered in 2017 were from residents in non-
participating municipalities.
Demand for tree seedlings continued after the order deadline; email addresses
were tracked for disseminating information on the 2018 Tree Distribution Program.
Seedling Pickup, Sorting & Distribution
Each year, spring weather conditions determine the timing of harvest of seedlings
by the nursery. Harvesting seedlings when they are still dormant, before the
hardwood species fully leaf-out, is optimal for handling, transportation and planting.
The bulk tree seedling order was picked up in the afternoon on Thursday, April
th
27, which was approximately the same time frame as the past few years. SSEA
coordinated the order pick up; one SSEA vehicle and one truck each from the
Townships of Tay and Tiny were sufficient to pick up the seedlings in one trip.
2
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15.a) Correspondence dated October 26, 2017 from Michelle Hudolin, Wetla...
Volunteers, SSEA and municipal representatives/staff sorted the seedlings into
individual landowner orders at the Township of Tay Roads Garage in Victoria
th
Harbour in the morning on Friday, April 28. Orders for each municipality were
then transported to the designated pickup locations by SSEA staff and municipal
representatives.
Participants were provided with several options for picking up their tree orders
(Table 3). More than half of the participants picked up seedlings at one of the
Friday distribution locations/times. SSEA staff were responsible for distributing
seedling orders, except at the Springwater site, where municipal staff handed out
the orders for that location.
Participants were provided with Tree Planting Tips (Appendix C).
Expenses Compared to Revenue
The main expenses SSEA incurred for the 2017 project were staff time (processing
seedling orders, project coordination, seedling sorting and distribution), tree
seedlings, mileage/vehicle costs, printing expenses, and materials (i.e., tree bags
for packaging individual orders); sources of revenue included proceeds from tree
sales (Table 4).
In-kind contributions by municipalities included project promotion (printing and
media costs), staff time, and use of vehicles and facilities.
In 2017, the revenue generated from tree sales and partner funding was sufficient
to cover the cost of trees as well as all of the project expenses (Table 4).
Conclusions and Recommendations
The pilot project in 2007 and expanded program from 2008 to 2017 confirm that
there continues to be a demand by local residents for a native tree distribution
program. In 2017, demand for seedlings continued after the order deadline, and
many participants in all municipalities expressed an interest in purchasing trees
again in 2018. This is a popular program that encourages private landowners to
become involved in tree planting, improving environmental health at the local scale
and beyond; to date, 100,630 seedlings have been distributed and planted by
participants. It is recommended that the program be offered again in 2018.
The preliminary tree seedling order for 2018 should be placed with the
nursery by fall. 50 Million Tree Program (large-
scale tree planting) has increased demand for seedlings from nurseries,
which necessitates placing the order well before winter.
Municipalities should continue to be the main means of promoting the
program, taking advantage of options such as tax bills, other municipal
mailings, municipal websites and social media accounts.
A large bulk tree seedling order requires a considerable amount of vehicle
space to transport. Bare-root seedlings are fragile and need to be handled
carefully. Large municipal trucks with a covered truck bed are most practical
since they keep trees cool and reduce wind stress on hardwood seedlings.
3
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15.a) Correspondence dated October 26, 2017 from Michelle Hudolin, Wetla...
When possible, depending on the size and type of vehicles the municipalities
have available, SSEA will alternate which municipalities are requested to
assist with tree seedling pickup.
Municipal staff and/or representatives assisting with seedling sorting and
distribution works well, providing a visible partnership, and helping to keep
implementation costs low; this should be continued in future years.
Picking up the seedlings from the nursery and sorting the bulk order the
following day worked well because it adds flexibility to the schedule,
however it requires that the seedlings are stored for an extra day and a cool
storage area is required.
If possible, continue to offer both Friday and Saturday pick up options for
participants, utilizing municipal facilities and joint distribution locations (e.g.,
one location for Midland/Penetanguishene/Tiny participants rather than two
or three separate locations).
Recommendation #1: Continue the tree distribution program in 2018.
Recommendation #2: Follow the suggested schedule of activities and
responsibilities outlined in Appendix D.
4
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15.a) Correspondence dated October 26, 2017 from Michelle Hudolin, Wetla...
880250270890450250
Total
1,9106,6801,6603,6201,0901,0003,1701,2702,2202,3503,7501,700
17,30021,61028,310
100,630
20
850640530360
620660150970450300770
N/O
Total
1,2502,0702,9708,690
2007
2,9501,0502,8203,4901,170
15,400
N/O
0
10501060202020
190
other
560440270660510N/A740730
municipality2008
1,2201,1802,330N/ON/O8,640
N/O
0
404030302010
230400
N/A
N/A520720750310650330
Springwater
2009
1,9502,4303,380
11,040
N/ON/O
0
609060104040
N/A
390690
Orillia
300750250400400300250
0
2010
6070
1,4001,6002,1507,800
370520290100110
1,520
Severn
gram
N/A
not offered
800250350400700
*
2011
1,4001,4002,4007,700
)
0
6060
7
160280370130150
Medonte
-1,210
201
-
Oro
960240290490220380
2012
2,0802,4303,070
N/A
N/O
10,160
Tree Distribution Pro
7
N/O
201
0
803050405050
210510
Quantity Distributed in 2017
the
800430470450N/A300N/A550
N/O
2013
1,7002,5302,770
10,000
N/O
Penetanguishene
through
5
s Distributed by Year (2007
902020
220330800170140
Tiny
1,790
700400300400400
N/ON/O
2014
1,4502,5502,5508,750
N/ON/ON/ON/O
0
205020
Tay120350650140
1,350
Distributed
0
10202020603030
190
700450500600400N/A
N/ON/O
/Shrub Seedling
2015
N/O
1,0001,1001,5506,300
Midland
N/O
/Shrub Seedlings
0
706040
900600300500N/A500200
180170190130840N/ON/O
Table 2: Tree
2016
1,5001,6506,150
Georgian Bay
N/A
Table 1: Tree
20
850N/AN/A640360530
N/ON/O
2017
1,2502,0702,9708,690
Scientific NamePinus strobusPicea glaucaThuja occidentalisAbies balsameaQuercus albaViburnum trilobumViburnum lentagoCornus stolonifera
Tree/Shrub Species
Scientific NamePinus strobusPinus resinosaPicea glaucaThuja occidentalisAbies balsameaTsuga canadensisLarix laricinaFraxinus pennsylvanicaQuercus rubraQuercus macrocarpaQuercus albaAcer
saccharumAcer x freemaniiAcer saccharinumPrunus serotinaBetula papyriferaJuglans nigraViburnum lentagoCornus stoloniferaViburnum trilobumRhus typhina
TOTAL NUMBER OF TREES
osier Dogwood
-
Tree/Shrub Species
Common NameWhite PineWhite SpruceWhite CedarBalsam FirWhite OakAm. Highbush CranberryNannyberryRed
TOTAL NUMBER OF TREES
dar
osier Dogwood
-
Common NameWhite PineRed PineWhite SpruceWhite CeBalsam FirHemlockTamarackGreen AshRed OakBur OakWhite OakSugar MapleRed/Silver Maple HybridSilver MapleBlack CherryWhite BirchBlack WalnutNannyberryRe
dHighbush CranberryStaghorn Sumac
not available from nursery
not offered
=
=
N/A
*N/O
Page 206 of 255
15.a) Correspondence dated October 26, 2017 from Michelle Hudolin, Wetla...
Table 3: 2017 Distribution Details
Distribution Day & Pick Number of
Distribution Location
Up Times Seedlings
Friday, April 28, 2017 Township of Tay Roads Garage, 2,470
10:30 a.m. to 11:30 a.m. 450 Park Street, Victoria Harbour
Friday, April 28, 2017 Severn Sound Environmental Association Office 2,030
2:30 p.m. to 3:30 p.m. 67 Fourth St, Midland
Friday, April 28, 2017 Township of Springwater Administration Centre, 180
3:00 p.m. to 4:00 p.m. 2231 Nursery Rd, Midhurst
Saturday, April 29, 2017 Township of Severn Public Works Dep, South Yard, 2,360
9:00 a.m. to 10:30 a.m. 4251 Burnside Dr, Severn
Saturday, April 29, 2017 Midland Parks Depot 1,240
9:00 a.m. to 10:30 a.m. 67 Fourth St, Midland
week of May 1, 2017 Severn Sound Environmental Association Office 410
67 Fourth St, Midland
Table 4: Tree Distribution Expenses Compared to Revenue (2017)
SSEA Expenses
Staff time $5,580
Mileage/Vehicles $120
Translation costs $0
Advertising costs $0
Printing costs $10
Postage $6
Trees (from nursery, incl. extra/contingency trees) $7,527
Materials (tree bags) $407
Accounting expense* $90
Total SSEA Expenses $13,740
SSEA Revenue
Tree sales $14,522
Total SSEA Revenue $14,522
REVENUE MINUS EXPENSES $782
* estimate
Additional in-kind contributions provided by participating municipalities included
promotion (printing, mailing), staff time, and use of vehicles and facilities.
6
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15.a) Correspondence dated October 26, 2017 from Michelle Hudolin, Wetla...
!
Appendix A - 2017 Example Tree Distribution Project Promotion
7
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15.a) Correspondence dated October 26, 2017 from Michelle Hudolin, Wetla...
!
Example Promotional Coverage - Municipalities
W EBSITE
Township of Tay, December 2016
F ACEBOOK
- Township of Tiny, December 2016
T WITTER
Township of Oro-Medonte, January 2016
8
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15.a) Correspondence dated October 26, 2017 from Michelle Hudolin, Wetla...
!
Appendix B 2017 Tree Seedling Distribution Program Information
Available on Severn Sound Environmental Association Website
2017 T REE S EEDLING D ISTRIBUTION P ROGRAM - F REQUENTLY A SKED Q UESTIONS
I found out about the program when it was too late to order for this year. How can
Contact Michelle Hudolin at 705-527-5166 ext. 202 to be added to an email
ling program as soon as
details are available \[Severn Sound Environmental Association does not sell, trade,
or exchange mailing lists\].
Alternately, visit tree-seedling-distribution for updates on the program.
The participating municipalities, available species, and prices are typically finalized
by early December. Seedlings must be pre-ordered in December/January.
9
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15.a) Correspondence dated October 26, 2017 from Michelle Hudolin, Wetla...
!
Who can participate in the 2017 Tree Seedling Distribution Program?
The 2017 Tree Seedling Distribution Program is open to residents of the
following municipalities:
Georgian Bay
Midland
Orillia
Oro-Medonte
Penetanguishene
Severn
Springwater
Tay
Tiny
Residents of other North Simcoe municipalities can purchase seedlings
through the program, however these residents will be required to pick up
their trees at a designated location in one of the municipalities listed
above.
How much do the seedlings cost?
For the 2017 Tree Distribution Program, all species are being sold in
bundles of 10 seedlings. The price per bundle varies by species; all
applicable taxes are included. See the 2017 Price List below.
2017 Price List
Species Price per Seedling Approximate Height \[stem
bundle Age (years) diameter of seedlings is
(includes tax)
\[seedlings are
sold in bundles
of 10\]
White Pine $19.00 2 25-45 cm (10-18")
White Spruce $17.00 3 18-35 cm (7-14")
White Cedar $18.00 4 25-40 cm (10-16")
Balsam Fir $20.00 2 25-40 cm (10-16")
White Oak $23.00 2 25-60 cm (10-24")
American Highbush $23.00 2 25-60 cm (10-24")
Cranberry (shrub)
Nannyberry (shrub) $23.00 2 25-60 cm (10-24")
want an entire bundle of 10 trees. Can I buy just one tree?
No - for the Tree Distribution Program, all species are sold in bundles of 10
seedlings. The seedling program typically sells 8,000-10,000 seedlings annually,
which makes it too labour-intensive to split up bundles into smaller quantities.
Consider sharing a bundle of seedlings with friends, neighbours, or family.
10
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15.a) Correspondence dated October 26, 2017 from Michelle Hudolin, Wetla...
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-
Bare-root plant material is sold with the roots exposed and bare of soil
(i.e., seedlings are not potted). The stock is grown in fields, and is
harvested in early spring when the plant is dormant. Bare-root stock is
perishable, and must be handled carefully and planted as soon as possible.
Buying bare-root stock is considerably cheaper than purchasing
container-grown plants.
How big will the tree seedlings be?
Seedlings are 1 to 4 year-old bare-root plants (i.e. not potted).
Seedlings are approximately 18 to 60 cm (7 to 24
(for details, see our 2017 price list).
For the 2017 Tree Distribution Program, all species are being sold in bundles of 10
seedlings. Bundles of pine, spruce, cedar and fir will appear larger than hardwood
trees and shrubs because the evergreen seedlings have needles, making the
bundles look bushier.
I am looking for trees that are larger than the seedlings being sold in this
program. Do you sell bigger stock?
No - Severn Sound Environmental Association does not have any stock larger than
what is listed for sale. For larger stock, ask at a local nursery or garden centre.
Where can I learn more about selecting species suitable for my property?
For more information on species characteristics, see our Species Selection
Guide. (Note: Some species are not available every year. Check the current year's
price list for species offered this year.)
When is the deadline for ordering trees?
The deadline for ordering trees is January 20, 2017. Orders received after
this date will NOT be accepted because we have to confirm our bulk order
with the nursery. A limited number of trees are available, and we usually
sell out of many species order early to avoid disappointment.
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How do I place an order for tree seedlings?
To place a seedling order, email (preferred) or telephone Michelle Hudolin at
Severn Sound Environmental Association (mhudolin@midland.ca or 705-527-5166
ext. 202).
INSTRUCTIONS FOR ORDERING BY EMAIL
Include all the following information (incomplete orders will not be processed):
Your municipality (Tay, Tiny, Midland, Penetanguishene, Severn, Oro-
Medonte, Springwater, Orillia, other north Simcoe municipality)
Your preferred pick up location \[Midland, Orillia, Perkinsfield, Victoria
Harbour, or Carley (Moonstone/Hillsdale area)\]
Your first and last name
Your daytime phone number
An alternate phone number
Your email address
Your mailing address
The number of bundles of each species you would like to order (trees are
sold in bundles of 10)
SSEA staff will verify that the requested stock is available, confirm your payment
amount, and provide payment instructions within one week of your order.
If you do not receive a message about your order within one week, assume your
order was not received, and contact the Severn Sound Environmental Association
office by telephone (705-527-5166).
How do I pay for my tree seedling order?
Payment is due by Wednesday, January 25, 2017.
Payment options include personal cheque or money order (payable to: Severn
Sound Environmental Association). Post-dated cheques will NOT be accepted.
Sorry, we do not accept credit card payments.
There are no refunds on orders less than $40.00 and no refunds on orders
cancelled after - January 20, 2017. Send payment to:
SEVERN SOUND ENVIRONMENTAL ASSOCIATION
TREE DISTRIBUTION PROGRAM
67 FOURTH STREET
MIDLAND ON L4R 3S9
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What should I do to prepare for tree planting?
For more information on preparing for tree planting, read the information
on Site Preparation. Tree seedlings are perishable, and must be handled
carefully and planted as soon as possible, ideally the same day they are
picked up.
Where can I find details about the pick-up date, times and location?
Participants are provided with several options for pick up date and location. A
receipt with pick-up instructions is sent BY EMAIL in early April. If you purchase
trees and do not receive your receipt by early April, contact Michelle Hudolin by
telephone, at 705-527-5166 ext. 202. Receipts are required as proof of purchase on
the pick-up date.
What if I can
If you are unable to pick up your seedlings on the designated date, you
are required to make arrangements to have someone pick up your order on
your behalf (please send them with your receipt). We do not have the
appropriate facilities available to store or distribute seedlings after
the pick-up day.
How will my tree seedling order be packaged on pick-up day?
Individual orders of tree/shrub seedlings will be packaged in tree bags.
Tree bags are large paper bags with a plastic liner, similar in size to a
large curbside garbage bag. Depending on the type and size of the trees
and the quantity of trees in the order, more than one tree bag may be
required. Generally, one tree bag will hold approximately 200-300 trees,
therefore only large orders will require more than one bag.
How should I transport my seedlings home from the pick-up location?
A trailer is not generally needed for picking up seedlings. Tree orders
containing several hundred trees and/or a large proportion of evergreen
seedlings will be bulkier than small orders of hardwood/shrub seedlings.
Large orders may require a pick-up truck, but many smaller orders will fit
in a van or in the trunk of a car. It is important to handle seedlings gently, and
keep the seedlings cool and well ventilated at all times. Travel time should be
minimized to prevent the seedlings from overheating in your vehicle, so plan to
take your seedlings directly home once you pick them up.
How do I handle, plant, and care for the seedlings?
Tree seedlings are perishable, and must be handled carefully and planted
as soon as possible, ideally the same day they are picked up. For more
information on handling, planting and caring for seedlings, read our Tree
Planting Tips and Careful Handling of Nursery Stock.
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How long will it take me to plant my trees?
Tree seedlings should ideally be planted the same day they are picked up.
Inexperienced tree planters should plan on planting approximately 400
trees per person in an eight-hour day. Experienced tree planters will
usually plant 1000 trees or more per person in a day.
Should I fertilize my tree seedlings?
If the right tree was selected for the planting site, fertilizer should
not be needed to produce healthy trees. Be aware that fertilizer can harm
tree seedlings if used improperly:
-Never add fertilizer to the hole before planting seedlings - fertilizer can damage the
delicate roots.
-Too much nitrogen causes above-ground seedling growth at the expense of root
development.
-To help your seedlings grow, keep the area around the tree
free from grass or weeds that will compete for moisture and nutrients, and
water the seedlings during dry periods for the first few years.
Species Selection Guide
(Note: Some species are not available every year.!Check the current year's price list for species
offered this year.)
Species Site Suitability - Species Characteristics/Uses
Evergreen Trees - easier to establish and maintain
White Pine Average to moist, well-drained sands or clay/loam soils. Avoid extremely dry or exposed sites.
(Pinus strobus) Used primarily for reforestation. Will tolerate some shade. Moderate growth rate.
-Download OMNR's White Pine Extension Note for more species information
-Ontario.ca information on Eastern White Pine
White Spruce Average to moist sands, sandy loams, clay loams or well-drained clay soils. Avoid very dry or
(Picea glauca) very wet sites.
Used for reforestation, shelterbelts and windbreaks. Will tolerate some shade. Moderate
growth rate.
-Download OMNR's White Spruce Extension Note for more species information
-Ontario.ca information on White Spruce
White Cedar Will tolerate a wide range of soils, from moderately dry to very moist conditions. Avoid very dry
(Thuja sites.
occidentalis) Used for windbreaks. Will tolerate some shade. Slow growing.
-Download OMNR's Eastern White Cedar Extension Note for more species information
-Ontario.ca information on Eastern White Cedar
Balsam Fir Will tolerate a wide range of soils, but requires moist soils.
(Abies balsamea) Used as a Christmas tree. Will tolerate some shade.
-Ontario.ca information on Balsam Fir
Hemlock (Tsuga Grows best in moist to very moist soils with good drainage.
canadensis) Provides food and cover for wildlife; also used as an ornamental tree. Shade tolerant. Slow
growing but long lived tree.
-Download OMNR's Eastern Hemlock Extension Note for more species information
-Ontario.ca information on Eastern Hemlock
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Species Site Suitability - Species Characteristics/Uses
Deciduous Trees - require more protection in seedling stages from extreme weather & animals (mice, rabbits &
deer)
Red Oak Rich, well drained sandy loams and loams. Avoid planting in heavy clays or on wet sites.
(Quercus rubra) Provides food and cover for wildlife. Requires full sunlight. Moderate growth rate.
-Download OMNR's Red Oak Extension Note for more species information
Sugar Maple Will tolerate a wide range of soils, but grows best on deep, moist, and well drained soils.
(Acer saccharum) Provides food and cover for wildlife. Will tolerate shade.
-Download OMNR's Sugar Maple Extension Note for more species information
Tamarack Moist, well-drained soils; often grows in or near wetlands.
(Larix laricina) Intolerant of shade. Fast growing tree.
White Birch Fresh to moist sands, sandy loams and moderately drained soils.
(Betula papyrifera) Requires full sunlight. Fast growing.
Ontario.ca information on White Birch
Red/Silver Maple Red Maple and Silver Maple cross-breed naturally in the wild; the hybrid has traits of both
Hybrid species. Often found in wet areas, but will also grow well in dry soils. Roots can spread widely,
(Acer rubrum x so ensure it has plenty of room to grow.
saccharinum or -Note: the leaves of red maple are extremely toxic to horses; also avoid planting the hybrid
Acer x freemanii) near horse pastures.
-Ontario.ca information on Silver Maple and Red Maple
-University of Guelph Arboretum hybrid maple
-Red Maple Leaf Poisoning of Horses fact sheet
White Oak Adaptable to a variety of soil types and moisture conditions; grows best on moist to well-
(Quercus alba) drained loamy soils. Prefers full sun but will tolerate some shade. Deep, spreading root
system. Acorns are an excellent source of food for wildlife.
Ontario.ca information on White Oak
Shrubs
American Moist to very moist soils. Often grows near wetland areas or shorelines. Moderate shade
Highbush tolerance. Produces fruit that is used by birds and other wildlife.
Cranberry
(Viburnum Evergreen Native Plant Database Highbush Cranberry information
trilobum)
Red-osier Moist to very moist soils. Often grows near wetland areas or along roadside ditches.
Dogwood (Cornus
stolonifera) Commonly planted to attract birds and other wildlife. Fast growing shrub.
Nannyberry Moist to very moist soils. Often grows near wetland areas.
(Viburnum
lentago) Commonly planted to attract birds and other wildlife. Will tolerate some shade.
-Ontario Trees & Shrubs Nannyberry information
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Appendix C Tree Planting Tips
Tree Planting Tips
Handle trees with care, and plant as soon as possible, keeping roots moist until planted.
Handle seedlings by the base of the stem, taking care not to bruise the bark.
Plant the tree in a hole large enough to accommodate the roots spread out in a natural position.
Do not bunch, spiral, double-over or bend roots.
Do not bury live branches or foliage, or leave any roots exposed to air.
Cover roots with soil and tamp soil firmly to remove air pockets.
Spacing: trees should generally be planted 2-3 m (6-
At the time of planting, only prune broken or damaged branches or roots.
For the first year or two, after a week of hot or dry weather, water the trees well and slowly, if
possible.
Keep the area around the tree free from grass or weeds that compete for moisture.
Fertilizer is not needed for newly planted trees
Site Preparation Information
A variety of fact sheets about trees and tree planting are available from the Ontario Ministry of Natural
Resources Landowner Resource Centre:
Planning for Tree Planting
Preparing a Site for Tree Planting
Careful Handling of Nursery Stock
The complete list of Forestry Extension Notes
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15.a) Correspondence dated October 26, 2017 from Michelle Hudolin, Wetla...
subject to change
municipalities, municipalities,
Responsible Partner(s)SSEASSEA, municipalitiesSSEASSEASSEASSEASSEA, municipalitiesSSEASSEASSEASSEAmunicipalitiesSSEA, municipalitiesSSEAmunicipalitiesSSEA, municipalitiesSSEASSEASSEAmunicipalitySSEA,
volunteersSSEA, volunteersSSEA
Tree Distribution Project
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guide)
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copy formats) &
-
201
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landowner
s (modify
space, tables)
late Apr or early May
(electronic and hard
participant
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orders for landowners
typically
and contributions of each
sites, municipal offices, mailings, media, etc.)
-
up instructions to landowners
-
influenced by
for sorting/distribution (e.g. tree bags, etc.)
Suggested Schedule of Activities & Responsibilities
up or delivery date(s) and times for trees
-
are
D
up tree order from nursery & sort/package individual landowner
-
Appendix
Task/ActivitySubmit preliminary order to nursery (estimate number of trees)Determine municipalities/partners to participate in project, and formalize responsibilities Select species
to be offered & determineProduce species selection guide for landowners (modify Develop promotional materials deliver to participating municipalitiesProduce spreadsheet for receiving
orders (modify Promote program (webReceive and compile tree orders from landownersProcess payment for tree ordersFinalize order with nursery (based on total from orders plus extras)Purchase
suppliesEstablish distribution location(s)Finalize distribution date (Generate receipts for tree Mail receipts and pickSolicit & coordinate volunteers for sorting and distribution daysCoordinate
pickGenerate and print tree order labels and master spreadsheetPrepare sorting/distribution facilities (i.e. PickordersDistribute tree orders at distribution location(s)Produce a report
on the results of the projectsome activities
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17.a) By-Law No. 2017-138: A B y-law to Appoint Building Inspectors and ...
Building Code Act, 1992,
Page 219 of 255
17.b) By-Law No. 2017-139: A By-law to Authorize the Execution of a Memo...
Municipal Act, 2001, S.O. 2001
Municipal Act, 2001, S.O. 2001
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17.b) By-Law No. 2017-139: A By-law to Authorize the Execution of a Memo...
!!Qbhf!2!
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A MEMORANDUM OF UNDERSTANDING MADE AS OF
September 1, 2017
TO ESTABLISH AND OPERATE A MULTI-JURISDICTIONAL, MULTI-DISCIPLINARY HAZARDOUS
MATERIALS (HAZMAT) INCIDENT RESPONSE TEAM
BETWEEN:
THE COUNTY OF SIMCOE
AND
PARTICIPATING COMMUNITIES:
Chippewas of Rama First Nation
City of Orillia
Township of Adjala-Tosorontio
Town of Bradford West Gwillimbury
Township of Clearview
Town of Collingwood
Township of Essa
Town of Innisfil
Town of Midland
Town of New Tecumseth
Township of Oro-Medonte
Town of Penetanguishene
Township of Ramara
Township of Severn
Township of Springwater
Township of Tay
Township of Tiny
Town of Wasaga Beach
(P/C)
AND:
THE CITY OF BARRIE
WHEREAS:
The County, Participating Communities, and the City of Barrie desire there to be a trained, multi-
disciplinary Hazmat Incident Response Team within Simcoe County available to respond to large-
scale or complex life threatening or environmental, natural, or human-caused hazardous materials
emergencies in the area.
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17.b) By-Law No. 2017-139: A By-law to Authorize the Execution of a Memo...
The Hazmat Incident Response Team will operate through a unified command system under the
direction of the Barrie Fire and Emergency Service Operations Sector Officer.
Overall incident command responsibility rests with the Requesting Participating Community (as
defined herein) having jurisdiction in the area of the Hazmat Incident.
NOW THEREFORE the Parties agree to as follows:
ARTICLE 1: DEFINITIONS AND INTERPRETATION
1.1 Definitions In this Memorandum of Understanding:
Hazmat
.
.
the Canadian Transport Emergency Centre operated by Transport Canada which
provides emergency response information and assistance on a 24-hour basis for responders to HAZMAT
Incidents.
multi-disciplinary team of fire, police, and
NFPA 1072 and other areas of expertise to respond to large-scale or complex life or environmentally
threatening natural or human-caused hazardous materials emergencies in the area. Fire responders will
represent fire departments of all participating communities.
a point normally located in the transition area between the Hot and
Warm Zones, established for the triage and stabilization of patients.
-scale or complex natural or human-caused hazardous materials
emergency or occurrence in the area, which poses a serious risk of harm to the health and safety of
persons, living things, or the natural environment.
Hazmat HAZMAT
Working Group concerning the use of the Hazmat Incident Response Team, as amended from time to
time by .
an area not contaminated by hazardous materials that normally contains the
incident command post and such other support functions as are deemed necessary to control the
Incident.
-
owned and supplied by the County to the City of Barrie for use by the Hazmat Incident Response Team
in responding to an Incident pursuant to this Memorandum of Understanding.
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17.b) By-Law No. 2017-139: A By-law to Authorize the Execution of a Memo...
-Term
Care department responsible for the provision of public safety communications services to the County of
Simcoe Paramedic Services.
the Team oversight group consisting of senior personnel representing the
primary response disciplines of emergency management, public health, paramedic services, and fire
services.
- a sub-committee of the HAZMAT Working Group charged with the
development of all training and operational standards for the Team, consisting of technical experts from
emergency management, fire services, paramedic services, public health, and acute care.
means an area that is highly toxic due to the presence of hazardous materials which extends
far enough to prevent adverse effects of hazards to personnel outside the zone
without appropriate personal protective equipment can be life threatening.
.
the senior personnel on scene, representing the Participating Community
having jurisdiction, responsible at all times for the overall direction and coordination of all activities at
the Incident site including the development of strategies and tactics and the ordering and release of
resources.
nternational association that develops,
publishes, and disseminates consensus codes and standards intended to minimize the possibility and
effects of fire and other risks.
1072 competency standards for all personnel responding to Hazmat
Incidents, including entry into the Warm Zone and/or Hot Zone for the purpose of implementing or
supporting actions to protect nearby persons, the environment, or property from the release of
hazardous materials emergencies in the area.
competency standards for emergency medical service personnel
responding to Hazmat Incidents, specifically covering the requirements for basic life support and
advanced life support in the pre-hospital setting.
municipality, or a First Nation Band, or a civilian fire service of a military establishment.
activation of
the Hazmat Incident Response Team pursuant to this Agreement.
of Barrie
shall mean all of them.
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17.b) By-Law No. 2017-139: A By-law to Authorize the Execution of a Memo...
the controlled transition zone between the Hot Zone and the Cold Zone, where
Hot Zone support, medical management of patients (if required) and the decontamination of individuals
and equipment takes place, and which requires the use of personal protective equipment.
1.2 Headings The headings in this Memorandum of Understanding are for convenience only and
are not intended to modify or be used in the interpretation of this Memorandum of
Understanding.
1.3 Other Memoranda of Understanding Subject to section 4.5 herein (Use of the Equipment),
this Memorandum of Understanding shall not prevent the City of Barrie from entering into
agreements with other municipalities to provide HAZMAT response services as an entity
separate from the HAZMAT Incident Response Team. The City shall be responsible, at its sole
expense, for the cost of any necessary repair or replacement of any Equipment that is damaged
while deployed by the City of Barrie as part of its own independently run emergency response
services. The County shall not be responsible for paying any costs, where the City of Barrie has
contracted or made arrangements allowing for its independent response services.
1.4 Conflict Schedule and Operating Manual In the event of a conflict between the body of this
Memorandu
HAZMAT Operating Manual, the body of this Memorandum of Understanding shall take
precedence to the extent of the conflict.
1.5 Severability If any term of this Memorandum of Understanding shall be held to be illegal,
invalid, unenforceable, null, void or inoperative by a court of competent jurisdiction, the
remaining terms shall remain in full force and effect.
1.6 Entire Agreement This Memorandum of Understanding, including Sc
HAZMAT Incident Response Team hereunder and supersedes any previous agreement whether
written or verbal.
ARTICLE 2: NOTICES
2.1 Notice Any notice permitted or required to be given pursuant to this Memorandum of
Understanding shall be in writing and delivered personally, sent by facsimile transmission or by
registered mail to the contact persons at the following addresses:
To the City of Barrie:
Fire Chief City of Barrie
PO Box 400
Barrie, Ontario L4N 4T5
To the County:
Manager, 911 & Emergency Planning
County of Simcoe
1110 Highway 26
Midhurst, Ontario L0L 1X0
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17.b) By-Law No. 2017-139: A By-law to Authorize the Execution of a Memo...
To Participating Communities:
Fire Chief
Township of Adjala-Tosorontio
7855 30 Sideroad
Adjala, Ontario L9R 1V1
Fire Chief
Town of Bradford West Gwillimbury
100 Dissette Street
Unit 7 & 8
P.O. Box 100
Bradford, Ontario L3Z 2A7
Fire Chief
Township of Clearview
Box 200
217 Gideon St.
Stayner, Ontario L0M 1S0
Fire Chief
Town of Collingwood
P.O. Box 157
97 Hurontario Street
Collingwood, Ontario L9Y 3Z5
Fire Chief
Township of Essa
5786 County Road 21
Utopia, Ontario L0M 1T0
Fire Chief
Town of Innisfil
2101 Innisfil Beach Road
Innisfil, Ontario L9S 1A1
Fire Chief
Town of Midland
575 Dominion Avenue
Midland, Ontario L4R 1R2
Fire Chief
Town of New Tecumseth
Box 910
10 Wellington Street East
Alliston, Ontario L9R 1A1
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Fire Chief
City of Orillia
50 Andrew Street South, Suite 300
Orillia, Ontario L3V 7T5
Fire Chief
Township of Oro-Medonte
148 Line 7 South
Oro, Ontario L0L 2X0
Fire Chief
Town of Penetanguishene
10 Robert Street West
PO Box 5009
Penetanguishene, Ontario L9M 2G2
Fire Chief
Chippewas of Rama First Nation
5884 Rama Road, Suite 200
Rama, Ontario L0K 1T0
Fire Chief
Township of Ramara
1651 Ethel Dr.
Brechin, ON (need PC)
Fire Chief
Township of Severn
P.O. Box 159
Orillia, Ontario L3V 6J3
Fire Chief
Township of Springwater
2231 Nursery Road
Minesing, Ontario L0L 1Y2
Fire Chief
Township of Tay
4987 Talbot Street
Port McNicoll, ON (need PC)
Fire Chief
Township of Tiny
130 Balm Beach Road West
Perkinsfield, Ontario L0L 2J0
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Fire Chief
Town of Wasaga Beach
30 Lewis Street
Wasaga Beach, Ontario L9Z 1A1
2.2 Notification of Change - Each Party shall provide the other Parties with written notification of
any changes to the address or contact information for a Party contained in section 2.1 herein
(Notice).
ARTICLE 3: ACTIVATING USE OF THE HAZMAT INCIDENT RESPONSE TEAM
3.1 Except as otherwise indicated herein, activation of the Hazmat Incident Response Team will be
in accordance with the applicable operating guidelines set out in the Hazmat Operating Manual.
3.2 The Requesting Participating Community shall request the activation of the Hazmat Incident
Response Team by contacting Barrie Fire and Emergency Service (BFES) Communications by
radio or telephone to request activation of the team via the County Fire Coordinator. BFES shall
notify: County of Simcoe Paramedic Services via Georgian Central Ambulance Communications
Centre and the County of Simcoe Community Emergency Management Coordinator. County of
Simcoe Paramedic Services shall notify: Simcoe Muskoka District Health Unit, and the receiving
acute care facility. It shall be the responsibility of the Requesting Participating Community to
notify the Ontario Ministry of the Environment Spills Action Centre and/or any other agency as
required pursuant to current legislation.
Ќ͵Ќ All Participating Communities will have the privilege of requesting emergency assistance from
the Hazmat Incident Response Team. Participation in the Hazmat Incident Response Team is
voluntary and it is acknowledged that the ability to provide assistance may be limited by exigent
circumstances such as a Pown exigent circumstances or conditions.
3.4 Legal Relationship - In this Memorandum of Understanding nothing gives rise to an employment
relationship between any Parties hereto in respect of
to the CBNRE/Hazmat Incident Response Team. The Parties hereto expressly acknowledge that
they are independent contractors and neither an agency, or partnership nor employer-
employee relationship is intended or created by this Memorandum of Understanding.
Ќ͵Ў Contact Personnel - Each Participating Municipality will provide to the other Parties an updated
list of contact personnel, telephone numbers, fax numbers and emergency phone numbers.
Ќ͵Џ Laws - All parties warrant that the HAZMAT Incident Response Team shall operate in compliance
with all federal, provincial or municipal laws or regulations, and the current editions of the
HAZMAT Operating Manual and NFPA 1072 and 473.
Ќ͵А Indemnity The Parties hereto, jointly and severally, shall indemnify, defend and hold
harmless the Requesting Participating Community and the City of Barrie, its officers, directors
s
and against any and all claims, demands, suits, losses, liabilities, damages, obligations,
payments, costs, fines and expenses and accrued interest thereon, including the costs and
expenses of, and accrued interest in respect of any and all actions, suits, proceedings,
assessments, judgments, awards, settlements and compromises relating thereto and reasonable
with, or
resulting from or arising out of any action or omission of the CBNRE/Hazmat Incident Response
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17.b) By-Law No. 2017-139: A By-law to Authorize the Execution of a Memo...
Team, its employees, subcontractors, directors, officers, agents or authorized representatives,
including any of its subcontractors, consultants, agents or advisors, in connection with this
Memorandum of Understanding or the response services provided hereunder, except which
such claims, demands, suits, losses, liabilities, damages, obligations, payments, costs, fines,
expenses, and interest are occasioned by the gross negligence of wilful default of the
Indemnitees.
ARTICLE 4: EQUIPMENT
4.1 Supply of Equipment The City of Barrie shall supply their own HAZMAT response equipment.
Additional response equipment, owned by the County of Simcoe and in the care and control of
the Orillia Fire Department, may also be utilized at the discretion of the BFES Operations Chief.
The various equipment required by the HAZMAT Incident Response Team and to be supplied by
the Parties to the City of Orillia (in the case of County-owned Equipment) or in response to an
4.2 Maintenance of Equipment The Cities of Barrie and Orillia shall be responsible for maintaining
and testing any County-owned Equipment placed under its custody and control in a state of
good repair and working order, and in compliance with the directions from the Orillia Fire
Department, the County or from the manufacturer of the Equipment. Any costs related to the
maintaining, testing and repairing of the Equipment will be paid for by the County, unless
otherwise indicated herein. The County will be responsible for the cost of annual maintenance
and repairs to County-owned equipment storage and deployment trailer.
4.3 Storage of Equipment The City of Orillia shall be responsible for storing the County-owned
Equipment in a safe and secure environment, so as to protect it from theft and damage.
4.4 Insurance The County shall be responsible for procuring and maintaining property insurance
coverage respecting the County-owned Equipment.
4.5 Defects in Equipment - The City of Orillia shall notify the County immediately on becoming
aware of any defects in the Equipment, which may render it unfit for use. The County shall
arrange to replace or repair defective Equipment as soon as possible on receiving notification
from the City of Orillia, provided that the damage or defects to the Equipment were, in the
opinion of the County, caused by the use of the Equipment for a purpose agreed to by the
County and the City of Orillia, or by the HAZMAT Incident Response Team as provided for in this
Memorandum of Understanding. The City of Orillia shall be solely responsible for repairing or
replacing damaged or defective Equipment expense, where in the opinion
of the County, the damages or defects were caused by all other uses of the Equipment by the
City of Orillia, its officers, employees, agents or subcontractors.
4.6 Use of the Equipment The City of Orillia may use the Equipment for any purpose consistent
with responding to an Emergency within the City of Orillia, provided that it is always available
for use when required by the HAZMAT Incident Response Team. Equipment used in this manner
will be repaired/replaced by the City of Orillia.
4.7 Title to Equipment The County shall retain ownership of the County-owned Equipment at all
times. The City of Orillia shall return the Equipment to the County at the termination or
expiration of this Memorandum of Understanding, or at any other time, upon the request of the
County.
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ARTICLE 5: TRAINING
5.1
hereto for all listed personnel of the HAZMAT Incident Response Team as set out in Schedule
purposes. Should the funds approved by County Council for training purposes be less than the
actual costs for training and exercise in any calendar year, the remaining unfunded costs are to
be shared on a pro rata basis by the City of Barrie and those Participating Communities whose
personnel receive such training in proportion to the number of personnel trained from each
such Party. The Training Sub-Committee of the County HAZMAT Working Group will arrange and
co-ordinate the scheduling of such training with third party vendors selected by the County, at
mutually agreeable times for all Parties.
5.2 Training Aids are to be considered a core component of technical training. The County of
Simcoe will bear the cost of training aids deemed by the Training Sub-Committee to be
necessary to carry out training of Hazmat personnel as identified within this agreement. It is
understood that as the Hazmat response program evolves, the need for training aids will also
Hazmat-related allocated budget. Training aids may be identified as equipment and/or
Manager of 9-1-1 and Emergency Planning prior to purchase. All training equipment will be
incorporated into the annual inventory related to the Hazmat training trailer.
ARTICLE 6: PAYMENT
6.1 Payment of Costs The Requesting Participating Community shall pay the City of Barrie and/or
the City of Orillia for all costs associated with the deployment of the Barrie Fire and Emergency
Service HAZMAT Team in response to a particular Hazmat Incident, where the Hazmat Incident
Response Team has been requested to be used by, or within the geographical limits of, the
Requesting Participating Community.
6.2 No Liability Neither the County nor the Requesting Participating Community shall be liable to
any other Party hereto for any costs incurred by the City of Barrie and/or the City of Orillia or
any other Party in connection with the HAZMAT Incident Response Team, except to the extent
expressly permitted herein or in any subsisting Mutual Aid Agreement between the parties
concerned. The County and Requesting Participating Community shall not be liable for any costs
incurred by the City of Barrie pursuant to this Agreement upon the expiration or earlier
termination of this Memorandum of Understanding. No Party shall be responsible for any delay
or failure to perform its obligations under this Memorandum of Understanding where such
delay or failure is due to causes or circumstances beyond its control
6.3 Restrictions on Compensation The City of Barrie and the City of Orillia warrants it shall not
apply to, or receive monies from, the Requesting Participating Community for costs for which it
has already been, or will be reimbursed by another organization, including another government,
or agency thereof. The City of Barrie shall be liable to return to the Requesting Participating
Community any monies it receives from the Requesting Participating Community in
contravention of this section. This section shall survive the expiry or termination of this
Memorandum of Understanding.
6.4 Invoices The City of Barrie and/or the City of Orillia shall issue an invoice to the Requesting
Participating Community as of
Barrie as part of the Hazmat Incident Response Team pursuant to this Memorandum of
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Understanding. Such invoice shall be issued within sixty (60) days from the date on which the
HAZMAT Incident Response Team ceases to be used in relation to an Incident, unless another
date is agreed to in writing by both parties. The City of Barrie shall supply the Requesting
Participating Community with reasonable documentation required by the Participating
Community in support of the invoice.
ARTICLE 7: TERM, TERMINATION AND AMENDMENTS
7.1 Term This Memorandum of Understanding shall enter into force on the date first above
written and shall, subject to section 7.2 herein (Termination Clause), remain in effect until
December 31, 2022. Unless a Party gives written notice of termination to the other Parties at
least six (6) months prior to December 31, 2022, this Memorandum of Understanding shall be
automatically renewed for a five (5) year period on the same terms and conditions.
7.2 Termination clause This Memorandum of Understanding may be terminated as it relates to
notice.
7.3 Termination of this Memorandum of Understanding shall not relieve any Party, including the
Party invoking this termination clause, from any existing and outstanding obligation on its part
that was incurred pursuant to this Memorandum of Understanding prior to the date of
termination.
7.4 Amendments Any changes to this Memorandum of Understanding and the current edition of
the HAZMAT Operating Manual, shall be in writing and shall be agreed to by the Parties before
taking effect.
ARTICLE 8: DISPUTE RESOLUTION
8.1 Dispute Resolution Subject to Article 7 (Term, Termination and Amendments) herein, if any
dispute arises between the Parties as to their respective rights and obligations under this
Memorandum of Understanding, the representatives of the Parties named in section 2.1 herein
(Notice) shall attempt to settle the dispute within fourteen (14) business days of the dispute
arising. If the representatives of the disputing Parties are unable to resolve the dispute within
fourteen (14) business days, the dispute shall be referred to the Fire Chief of the City of Barrie,
Fire Chief(s) of any involved Participating Communities, and the Director and Chief of County of
Simcoe Paramedic Services or one or more of their delegates for resolution.
8.2 Arbitration - In the event that mediation is not successful at resolving any dispute arising
between the Parties with regard to this Memorandum of Understanding, then the dispute shall
be resolved by in accordance with the Arbitration Act, 1991 (Ontario).
Arbitration proceedings shall be commenced by any
one or more Party(ies) (ies)
in dispute and requesting that it be arbitrated. The Parties concerned shall attempt to agree upon
an arbitration procedure. If the parties cannot agree upon an arbitration procedure, the Initiating
Party shall, by written notice to the Responding Party, designate an arbitrator. The Responding
Party shall, within fifteen (15) days thereafter, be entitled to appoint an arbitrator by written
notice to the Initiating Party, and the two (2) arbitrators so appointed shall meet and select a third
arbitrator acceptable to both of them. If the Responding Party fails to appoint an arbitrator within
the fifteen (15) day period, then the arbitration will proceed before the arbitrator appointed by
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the Initiating Party who will act as a sole arbitrator. If the two (2) arbitrators so appointed are
unable to agree upon a third arbitrator, then the Initiating Party shall make an application to the
appropriate court pursuant to the Arbitration Act, 1991 (Ontario) for the selection of a third
arbitrator, and the provisions of the Arbitration Act, 1991 (Ontario) shall govern such selection.
The resulting arbitration panel shall thereupon proceed to hear the submissions of the Parties
concerned and shall render a decision within thirty (30) days after the appointment of the third
arbitrator, if applicable. The decision of a majority of the arbitration panel shall be deemed to be
the decision of the arbitration panel, and that decision shall be final and binding upon the parties
and not subject to appeal. The arbitration panel shall have the authority to assess the costs of the
arbitration panel against either or both of the parties; however, each Party concerned shall bear
its own witness and counsel fees.
ARTICLE 9: MEETINGS AND REPORTS
9.1 Annual Meeting The representatives of the Parties (County HAZMAT Working Group) shall
meet at least once a year, or more frequently as they require, at a mutually agreed on location
to:
a) Review any use of the HAZMAT Incident Response Team;
b) Ensure that operating procedures, policies and strategies are current and consistent;
c) Review all reports provided by the City of Barrie under section 9.2 herein (Reports);
d) Discuss any amendments required to the HAZMAT Operating Manual; and
e) Anything else agreed upon by the Parties.
9.2 Reports The City of Barrie shall be required to provide the County with a written report at
least once a year, or more frequently as the County requests containing:
a) By September 1 of each year, the Training Sub-Committee of the County HAZMAT Working
Group will provide an annual training plan for the following year to the County HAZMAT
Working Group
b) Training that the City of Barrie has provided to members of the HAZMAT Incident Response
Team;
c) An account of all occasions on which the HAZMAT Incident Response Team has been used;
d) Other events where there was use or reliance on the expertise or capability of the HAZMAT
Incident Response Team; or,
e) Anything else reasonably requested by the County.
ARTICLE 10: GENERAL
10.1 Records Each Party shall keep and maintain all records, reports, invoices and other documents
relating to the use of the HAZMAT Team, the equipment, the training and all costs incurred by
such Party under this Memorandum of Understanding, in a manner consistent with generally
accepted accounting principles and clerical practices, and shall maintain such records and keep
them available for review by the County and PARTICIPATING COMMUNITIES and their agents for
a period from the date this
Memorandum of Understanding expires or is terminated. The County and PARTICIPATING
COMMUNITIES shall be able to inspect and to request a copy of any and all such records,
invoices or other documents, as the case may be, for any purpose including the completion of
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an audit, on providing five (5) business daysnotice to the Cityof Barrie. This clause shall survive
the termination or expiry of this Memorandum of Understanding.
10.2 Confidential Information The Parties agree that except where required by law, or for the
purpose of performing duties or obligations under this Memorandum of Understanding, no
Party shall directly or indirectly disclose, destroy, exploit or use, either during or after the term
of this Memorandum of Understanding, any confidential information belonging to the other
Party, unless the other Party has provided their written consent. The Parties further agree that
when this Memorandum of Understanding terminates or expires, they shall return all
confidential information belonging to any other Party.
10.3 Media Each Party agrees that at no time shall it directly or indirectly communicate with the
media in relation to this Memorandum of Understanding or any monies provided under the
authority of this Memorandum of Understanding unless first providing written notice to the
other Parties. The Parties shall further not publicize or issue any publications related to this
Memorandum of Understanding unless they first notify the other party in writing.
10.4 No Waiver The failure of the Parties to enforce at any time any of the provisions of this
Memorandum of Understanding or any of its rights in respect thereto or to insist upon strict
adherence to any term of this Memorandum of Understanding shall not be considered to be a
waiver of such provision, right or term or in any way affect the validity of this Memorandum of
Understanding.
ARTICLE 11: ROLES AND RESPONSIBILITIES
The roles and responsibilities of each Party with respect to any Hazmat Incident in which they
are involved pursuant to this Memorandum of Understanding are outlined below:
11.1 Emergency Management Simcoe County
a) Lead and facilitate the County HAZMAT Working Group and the Training Sub-Committee to
foster the ongoing development of the team, consistent with evolving operational and
training needs
b) Coordinate post-Incident analysis and continuous improvement of the response capabilities
of the HAZMAT Incident Response Team
c) Provide operational policy development leadership and administration support
d) Provide Initial capital investment and provide ongoing financial support to maintain County-
owned HAZMAT equipment and to support annual training of Incident Response Team
members
e) Provide ongoing operational coordination of training, as required
f) Provide annual exercise development support
11.2 City of Barrie
a) Barrie Fire and Emergency Service (BFES), upon arrival at an incident will assume complete
control of the Hot Zones and Warm Zones at the scene. Entry to these zones will be at the
sole discretion of BFES. Each Party hereto shall ensure that none of its employees, agents,
representatives, or subcontractors, enters such zones without the approval of BFES upon
their arrival.
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11.3Participating Community
a) Recognize the nature of the Incident at level pursuant to NFPA 1072 as determined by the
HAZMAT Working Group, take reasonable steps to identify the product involved, provide
initial isolation and protection of the site, consult CANUTEC, determine the need for the
Barrie Fire and Emergency Service HAZMAT Team, and if a need is identified, provide them
with appropriate information about the product and nature of the incident. To fulfill this
responsibility, participating communities will ensure that ALL firefighters in their employ will
be qualified to the current NFPA 1072 standards as confirmed by the HAZMAT Working
Group.
b) Provide an Incident Commander working within the Incident Command System to provide,
subject to Article 11.1 herein, overall command of the Incident, working jointly with the
Operations Sector Officer from the Barrie Fire and Emergency Service HAZMAT Team and
the on-scene commanders of other responding agencies
c) All responders on-scene will have NFPA 1072 awareness-level training and two of these will
provide administrative and operational support to the HAZMAT Incident Commander.
d) With the assistance of the County Fire Coordinator, muster the required number (standard
is ten) of NFPA 1072 operations-level personnel from among the Participating Communities,
with priority given to those Participating Communities within the appropriate zone(s), to
assist the Barrie Fire and Emergency Service HAZMAT Team with decontamination
processes;
e) Report Incident to the Ontario Ministry of the Environment Spills Action Centre and, once
incident has been mitigated, arrange for clean-up of the contaminant(s) through
appropriate agencies;
f) Each participating community must participate in annual training as set out by the HAZMAT
Working Group. Each participating community will make their training records available to
the HAZMAT Training Sub-Committee as requested.
11.4 County of Simcoe Paramedic Services
a) Responsible for responding to all potential or confirmed hazardous materials or HAZMAT
Incidents at a minimum NFPA 1072 awareness-level response. Recognize the nature of the
Incident and determine the medical needs and resources required. Coordinate these
requests at the Incident site and establish communications with area hospitals, health unit,
and other health agencies as required.
b) Subject to operational exigencies, provide HAZMAT-trained Paramedics as part of the
Incident Response Unit deployment to provide advanced hazardous materials life support
and medical oversight to patients and allied responders involved in the emergency. The
Incident Response Unit will consist of a minimum of two NFPA 1072 IFSAC certified
operations-level Paramedics.
c) Subject to operational exigencies, provide a minimum of one Platoon Supervisor to work
within the Incident Command System at the Unified Command Level with direct support
from one NFPA 1072 technician and Incident command-level Platoon Supervisor.
d) Provide medical pre-entry and post-entry assessments of emergency responders and other
workers required to don personal protective equipment and/or enter contaminated
environments. Recommendations based on these medical assessments will be made
through the Incident Command Structure.
e) Subject to operational exigencies, provide one hazmat-trained, NFPA 1072 operations-level
Paramedic to the Planning Section to perform Incident evaluation and research and in
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consultation with the local Medical Officer of Health, to determine and provide direction on
decontamination and patient management requirements to Incident Command.
f) Under the direction of the Incident Commander, NFPA 1072 operations-level Paramedics
will establish a Casualty Collection Point inside the Warm Zone to perform patient
stabilization and triage for patients requiring decontamination. County of Simcoe
Paramedic Services will utilize Ministry of Health, Provincial Directives and the CBRNE
Emergency Health Response and Patient Care Guidelines for the County of Simcoe for
medical management of patients in HAZMAT Incidents or emergencies. See Figure 1.
g) Provide post decontamination medical management and disposition of patients once
released to the Cold Zone.
h) On request from Incident Command, assist allied agencies where resources permit with
decontamination and hazardous materials management based on NFPA 1072 operations
level and NFPA 473 standards.
11.5 Simcoe Muskoka District Health Unit
a) Assess health effects of an agent on potentially contaminated individuals and first
responders, provide surveillance and case management for those exposed
b) Working with County of Simcoe Paramedic Services, determine need for and method of
decontamination of exposed individuals
c) Conduct on-going community surveillance and case management for potentially exposed
individuals
d) Assess and conduct environmental and public health risk assessments
e) Liaise with appropriate agencies for environmental surety
f) Restricted to Cold Zone operations
IN WITNESS WHEREOF each of the Parties hereto have executed the Memorandum of
Understanding effective as of the date first above written. This Memorandum of Understanding
may be executed in several counterparts, each of which so executed shall be deemed to be an
original, and such counterparts together shall constitute one and the same instrument and
notwithstanding their date of execution shall be deemed to bear date as of the date first above
written. An executed copy of this Memorandum of Understanding may be delivered by any party
by facsimile.
THE CORPORATION OF THE COUNTY OF SIMCOE
________________________________ Date: _____ day of __________, 2017
Title: Clerk
________________________________ Date: _____ day of __________, 2017
Title: Warden
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THE CORPORATION OF THE CITY OF BARRIE
________________________________ Date: _____ day of __________, 2017
Title: Clerk
________________________________ Date: _____ day of __________, 2017
Title: Mayor
PARTICPATING COMMUNITIES:
TOWNSHIP OF ADJALA-TOSORONTIO
_______________________________ Date: _____ day of __________, 2017
Title: Clerk
_______________________________ Date: _____ day of __________, 2017
Title: Mayor
TOWN OF BRADFORD WEST GWILLIMBURY
_______________________________ Date: _____ day of __________, 2017
Title: Clerk
_______________________________ Date: _____ day of __________, 2017
Title: Mayor
TOWNSHIP OF CLEARVIEW
_______________________________ Date: _____ day of __________, 2017
Title: Clerk
_______________________________ Date: _____ day of __________, 2017
Title: Mayor
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TOWN OF COLLINGWOOD
_______________________________ Date: _____ day of __________, 2017
Title: Clerk
_______________________________ Date: _____ day of __________, 2017
Title: Mayor
TOWNSHIP OF ESSA
_______________________________ Date: _____ day of __________, 2017
Title: Clerk
_______________________________ Date: _____ day of __________, 2017
Title: Mayor
TOWN OF INNISFIL
_______________________________ Date: _____ day of __________, 2017
Title: Clerk
_______________________________ Date: _____ day of __________, 2017
Title: Mayor
TOWN OF MIDLAND
_______________________________ Date: _____ day of __________, 2017
Title: Clerk
_______________________________ Date: _____ day of __________, 2017
Title: Mayor
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TOWN OF NEW TECUMSETH
_______________________________ Date: _____ day of __________, 2017
Title: Clerk
_______________________________ Date: _____ day of __________, 2017
Title: Mayor
CITY OF ORILLIA
_______________________________ Date: _____ day of __________, 2017
Title: Clerk
_______________________________ Date: _____ day of __________, 2017
Title: Mayor
TOWNSHIP OF ORO-MEDONTE
_______________________________ Date: _____ day of __________, 2017
Title: Clerk
_______________________________ Date: _____ day of __________, 2017
Title: Mayor
TOWN OF PENETANGUISHENE
_______________________________ Date: _____ day of __________, 2017
Title: Clerk
_______________________________ Date: _____ day of __________, 2017
Title: Mayor
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CHIPPEWAS OF RAMA FIRST NATION
_______________________________ Date: _____ day of __________, 2017
Title: Chief in Council
TOWNSHIP OF RAMARA
_______________________________ Date: _____ day of __________, 2017
Title: Clerk
_______________________________ Date: _____ day of __________, 2017
Title: Mayor
TOWNSHIP OF SEVERN
_______________________________ Date: _____ day of __________, 2017
Title: Clerk
_______________________________ Date: _____ day of __________, 2017
Title: Mayor
TOWNSHIP OF SPRINGWATER
_______________________________ Date: _____ day of __________, 2017
Title: Clerk
_______________________________ Date: _____ day of __________, 2017
Title: Mayor
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TOWNSHIP OF TAY
_______________________________ Date: _____ day of __________, 2017
Title: Clerk
_______________________________ Date: _____ day of __________, 2017
Title: Mayor
TOWNSHIP OF TINY
_______________________________ Date: _____ day of __________, 2017
Title: Clerk
_______________________________ Date: _____ day of __________, 2017
Title: Mayor
TOWN OF WASAGA BEACH
_______________________________ Date: _____ day of __________, 2017
Title: Clerk
_______________________________ Date: _____ day of __________, 2017
Title: Mayor
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EQUIPMENT PROVIDED BY THE PARTIES
Attached to and forming part of the Memorandum of Understanding between THE CORPORATION
OF THE COUNTY OF SIMCOE AND PARTICIPATING COMMUNITIES
AND
THE CORPORATION OF THE CITY OF BARRIE
I. EQUIPMENT PROVIDED BY THE COUNTY OF SIMCOE
As identified in the County of Simcoe HAZMAT Equipment Inventory:
a) Equipment deemed by the Barrie Fire and Emergency Service (BFES) to be appropriate for the
decontamination of HAZMAT-exposed patients and personnel; and that will meet the
decontamination standards as set out in the NFPA 1072 Hazardous Materials Response Standard;
b) HAZMAT-specific personal protective equipment (PPE), excluding self-contained breathing
apparatus, deemed by the BFES to be appropriate for personnel required to enter any contaminated
area; and that will meet the PPE standards as set out in the NFPA 1072 Hazardous Materials
Response Standard
c) Other HAZMAT response equipment as appropriate
d) Trailer for the storage and transportation of equipment referred to in section I, sub-sections (a), (b)
and (c) as above
e)
section I, sub-sections (a), (b), (c) and (d) as above: will be in the care and control of BFES and
maintenance, replacement, storage and rights of ownership issues will be dispensed pursuant to
Article 4 (Equipment) of this Memorandum; and, the County reserves the right to inspect and
inventory the equipment as operational requirements dictate.
f)
identification for all verified members of the HAZMAT Incident Response Team
g) Pursuant to Article 1, section 1.3 of this Memorandum, in the event that the City of Barrie or City of
Orillia uses the County-owned Equipment and storage trailer for any purpose not related to the
deployment of the Hazmat Incident Response Team, the City that used the equipment shall be liable
for all related maintenance, repair and/or replacement costs of said Equipment and trailer.
II. EQUIPMENT PROVIDED BY THE CITY OF BARRIE
a) Certified self-contained breathing apparatus (SCBA), excluding individually-fitted masks, for HAZMAT
Incident Response Team members from County of Simcoe Paramedic Services, as operational
requirements dictate;
b) Other BFES equipment required by the nature of the incident as determined by the BFES Operations
Sector Officer.
III. EQUIPMENT PROVIDED BY THE CITY OF ORILLIA
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a) An apparatus to transport the County-owned HAZMAT trailer and equipment to the incident;
b) Other apparatus necessary to transport personnel to the incident.
IV. EQUIPMENT PROVIDED BY THE PARTICIPATING COMMUNITY / ZONE FIRE SERVICE(S)
a) Service-specific response equipment appropriate to the nature of the Incident and pursuant to the
relevant community profile identified in the Simcoe County Mutual Aid Program
V. EQUIPMENT PROVIDED BY COUNTY OF SIMCOE PARAMEDIC SERVICES
a) Service-specific response equipment appropriate to the nature of the incident
b) Individually- fitted face masks compatible with Barrie Fire and Emergency Service self contained
breathing apparatus
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PERSONNEL PROVIDED BY THE PARTIES
Attached to and forming part of the Memorandum of Understanding between THE CORPORATION
OF THE COUNTY OF SIMCOE AND PARTICIPATING COMMUNITIES
AND
THE CORPORATION OF THE CITY OF BARRIE
Provision of the following personnel will be subject to the operational exigencies of each Party at the
time of the activation of the HAZMAT Incident Response Team and the personnel requested by the
Incident Commander in consultation with the Barrie Fire Services Operations Chief:
I. PERSONNEL PROVIDED BY THE CITY OF BARRIE
a) A HAZMAT Team provided by the City of Barrie consists of personnel trained, equipped and
responding on appropriate municipal responding vehicles. The number of responding personnel will
be determined by the nature of the incident in consultation between the City of Barrie and
Requesting Communities.
II. PERSONNEL PROVIDED BY THE PARTICPATING COMMUNITY / ZONE
a) Ten fire service personnel trained per the specifications noted In Section 11.2.
III. PERSONNEL PROVIDED BY THE COUNTY OF SIMCOE PARAMEDIC SERVICES
a) Two paramedic personnel trained to the NFPA 1072 Operations Level
b) One paramedic supervisor trained to the NFPA 1072 Technician Level
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TRAINING COSTS
Attached to and forming part of the Memorandum of Understanding between THE CORPORATION
OF THE COUNTY OF SIMCOE AND PARTICIPATING COMMUNITIES
AND
THE CORPORATION OF THE CITY OF BARRIE
I. Annual Training Costs
a) Pursuant to Article 5 of this Memorandum, the County will include in its annual operating
budget an amount to contribute to the training and exercise program of the HAZMAT Incident
Response Team. To the extent County Council approves to fund less than the full cost of
training and exercises for the Incident Response Team in any calendar year, the unfunded
balance of the costs will be shared on a pro rata basis by other Parties in proportion to the
number of personnel trained from each such Party.
b) The training and exercise program development and implementation will be coordinated by the
Training Sub-Committee of the Simcoe County HAZMAT Working Group in consultation with the
Simcoe County Fire Chiefs Administration Group, and County of Simcoe Paramedic Services. All
costs associated with training for which County financial support is sought must be approved in
writing by the County prior to training or exercises taking place.
II. CONSUMABLES USED DURING TRAINING
a) Consumables (defined as including Level A and B suits, duct and chemtape, one-time use
HAZMAT kits, water, food, and ice, but not including Equipment) shall be replaced by the County
of Simcoe if agreed upon by the Parties at the planning session held in advance of training.
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COST RECOVERY RATES
Attached to and forming part of the Memorandum of Understanding between THE CORPORATION
OF THE COUNTY OF SIMCOE AND PARTICIPATING COMMUNITIES
AND
THE CORPORATION OF THE CITY OF BARRIE
I. CITY OF BARRIE COST RECOVERY RATES
a) A Hazmat Team provided by the City of Barrie consists of personnel trained, equipped and
responding on appropriate municipal responding vehicles. The number of responding personnel
will be determined by the nature of the incident in consultation between the City of Barrie and
requesting communities. The requesting PARTICIPATING COMMUNITY will reimburse the City of
Barrie for the salaries, benefits and overhead of personnel trained to the NFPA 1072 standard as
required. Costs related to personnel and apparatus will be pursuant to the current City of Barrie
Fees and Services By-law. Additional costs for City of Barrie equipment used shall also be subject
to cost recovery. The requesting community, upon approval of the City of Barrie
immediately submit it for payment.
b) The requesting PARTICIPATING COMMUNITY shall, additionally, reimburse the City of Barrie for
in-- of Barrie resulting from replacing Hazmat Team
members who have been deployed pursuant to this Memorandum.
II. COST RECOVERY BY PARTICPATING COMMUNITIES
a) Pursuant to the Ontario Environmental Protection Act, R.S.O. 1990, c. E.19 and its regulations,
costs incurred by Participating Communities related to a response to a hazardous materials
incident may be recoverable from the person or entity liable for the spill.
b) Additional hazardous materials response resources may be available through the Province of
Ontario. Prior to a request for said resources by a PARTICIPATING COMMUNITY, consideration
should be given to the need for a local Declaration of Emergency pursuant to the Ontario
Emergency Management and Civil Protection Act.
III. COST RECOVERY CITY OF ORILLIA
a) The team provided from the City of Orillia consists of personnel familiar with and trained
to deploy equipment carried in the County Hazardous Material response trailer. Individuals
will be trained to a minimum of NFPA 1072 Operations as set out in the current Memorandum
of Understanding. The number of responding personnel will be determined by the
operational readiness of the department to a maximum of two personnel. The requesting
PARTICIPATING COMMUNITY will reimburse the City of Orillia for the salaries, benefits and
overhead of responding personnel as pursuant to the current collective agreement with the
City of Orillia and its Professional Fire Fighters Local 1100. Cost associated with apparatus will
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-Law and will be charged out at the current MTO rate per
vehicle per hour.
b) The requesting PARTICPATING COMMUNITY shall additionally reimburse the City
of Orillia for calling back fire fighters to replace positions vacated by the responding
personnel as per the Memorandum of Understanding. All costs will be pursuant to
the current collective agreement with the City of Orillia and its Professional Fire
Fighters Local 1100.
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17.c) By-Law No. 2017-140: A By-Law to Authorize Certain New Capital Wor...
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17.c) By-Law No. 2017-140: A By-Law to Authorize Certain New Capital Wor...
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17.c) By-Law No. 2017-140: A By-Law to Authorize Certain New Capital Wor...
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17.c) By-Law No. 2017-140: A By-Law to Authorize Certain New Capital Wor...
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17.c) By-Law No. 2017-140: A By-Law to Authorize Certain New Capital Wor...
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17.c) By-Law No. 2017-140: A By-Law to Authorize Certain New Capital Wor...
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17.c) By-Law No. 2017-140: A By-Law to Authorize Certain New Capital Wor...
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19.a) By-Law No. 2017-137: Being a by-law to confirm the proceedings of ...
Municipal Act, 2001, S.O. 2001, C. 25, as amended
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