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10 11 2017 Council Agenda The Township of Oro-Medonte Council Meeting Agenda Council Chambers Wednesday, October 11, 2017 9:00 a.m. - Closed Session 10:00 a.m. - Open Session Page 1. Call to Order - Moment of Reflection: 2. Adoption of Agenda: 6 - 12a) Motion to Adopt the Agenda. \[Addenda\] 3. Disclosure of Pecuniary Interest: None. 4. Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Andria Leigh, Director, Development Services re: Personal matters about an identifiable individual (960 Memorial Avenue). d) Robin Dunn, CAO re: Solicitor-client privilege (Incident Update). e) Robin Dunn, CAO re: Litigation affecting the municipality (Legal Update). 5. Minutes of Council and Committees: 13 - 33 a) Minutes of Council meeting held on Wednesday, September 27, 2017. 6. Recognition of Achievements: None. 7. Public Meetings: None. 8. Deputations: 34 - 41 a) 10:00 a.m. Bernard Pope, on behalf of Big Cedar Estates re: 2018 Budget Request, Bass Lake Side Road East between Line 12 North and Line 14 North. 42 - 43 b) 10:10 a.m. Stephen Davids, Secretary on behalf of Bass Lake (Oro- Page 1 of 119 Council Meeting Agenda -October 11, 2017 Medonte) Rate Payers Association (BLRA) re: Budget Request, Severn Sound Environmental Association (SSEA) Agency's Water Quality Update of Bass Lake, including Bass Lake streams. 44 - 54 c) 10:20 a.m. Brian McCullagh and Doug Daniels on behalf of Vianet Inc. re: Request to Build Ultra Highspeed Fibre Optic Line along Township Portion of the RailTrail. 9. Presentations: 55 - 78 a) Dale Schattenkirk, Engagement Director, KPMG LLP re: Continuous Improvement - Lean Six Sigma. 10. Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. 11. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda, and shall be conducted as follows: Open Forum shall last no longer than 20 minutes; Each speaker shall be required to identify the agenda item they are speaking to and provide their name and address, which may become part of the public record; A speaker shall be limited to 2 minutes per agenda item; No response shall be provided to any question posed during Open Forum; No discussion, debate or decisions will occur during Open Forum; Each speaker is permitted to speak only once per agenda item; A speaker may provide comment on one agenda item and then shall step aside to enable another to provide comment on an agenda item; No speaker shall speak to a second agenda item until other individuals have had an opportunity to speak once; Speakers providing comment on the same agenda item, shall be requested to limit their comments so as to provide additional information and not repeat the same information provided by a previous speaker; Comments made during Open Forum will not form part of the minutes of the meeting; The following matters will not be permitted during Open Forum: o Comments/complaints against Members of Council or Township staff; o Matters beyond the jurisdiction of Council or the Township; Page 2 of 119 Council Meeting Agenda -October 11, 2017 o Closed Session agenda items, including current or pending litigation, or Insurance claims and/or pending claims by or against the Township; o Comments with respect to Minutes of Council and Committees; o Comments that are contrary to the Municipal Freedom of Information and Protection of Privacy Act; o Comments with respect to any applications which have proceeded through a Public Meeting in accordance with the Planning Act, with the exception of comment related to a recommendation contained within the Staff Report. The Chair may conclude Open Forum prior to the 20 minute maximum time limit, for non-compliance with the Open Forum parameters, Conduct of Members of the Public, or any other reason. 12. Reports of Municipal Officers: 79 - 83 a) Report No. FD2017-06, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: Digital Radio Equipment Upgrade. 84 b) Robin Dunn, CAO re: Request to Change November 22, 2017 Council Meeting Commencement Time. 13. Reports of Members of Council: a) Updates from Council Representatives County of Simcoe and Township Partners and Agencies. Provides an on the activities of the County of Simcoe and the Townsh Agencies. 85 - 87 b) Mayor H.S. Hughes, correspondence dated September 28, 2017 from Municipality of East Ferris re: Proposed Tax Rules. 88 c) Councillor Jermey re: Township of Oro-Medonte Property Standards. 14. Consent Agenda: 89 - 91 a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, Notice, Live Streaming Pilot Project, October 11, 2017 and November 8, 2017 Council Meetings. 2. Carley Community Hall, Odds & Ends Creative Workshop, October 28, 2017, 1-4:30 p.m. 3. Simcoe Muskoka District Health Unit, Protect Your Pet, Low-Cost Rabies Clinics Available. 92 - 93 b) Correspondence dated September 28, 2017 from Kimberly Thomson, National Director, Rainbows For All Children Canada re: Request to Proclaim Page 3 of 119 Council Meeting Agenda -October 11, 2017 Thursday, November 16, 2017 as "Children's Grief Awareness Day". Staff Recommendation: Receive, Proclaim and Post on Township's website. 94 c) Correspondence dated August 31, 2017 from Patrick Brown, MPP, Leader of the Official Opposition and Simcoe North MPP; and Ernie Hardeman, MPP, PC Critic for Municipal Affairs & Housing re: 2017 AMO Conference. Staff Recommendation: Receive for Information Only. 95 - 98 d) Minutes of Barrie Public Library Board meeting held on Thursday, June 22, 2017. Staff Recommendation: Receive for Information Only. 99 - 104 e) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, July 28, 2017. Staff Recommendation: Receive for Information Only. 105 - 112 f) Minutes of Nottawasaga Valley Conservation Authority meeting held on Friday, August 25, 2017. Staff Recommendation: Receive for Information Only. 15. Communications/Petitions: 113 a) Correspondence dated September 20, 2017 from Dawn McAlpine, Director of Legislative and Court Services/City Clerk, City of Barrie re: Confirmation of the City of Barrie's Appointment to the Lake Simcoe Regional Airport Board of Directors. 114 - 115 b) Correspondence dated September 22, 2017 from Jeff Barron, Permit Co- ordinator, Pride Signs re: Request for Exemption to Township of Oro- Medonte Sign By-law No. 2010-075, as amended, Home Hardware, 66 Line 15 South, Oro Medonte. 116 c) Correspondence dated October 3, 2017 from Michael Walters, Chief Administrative Officer, Lake Simcoe Region Conservation Authority (LSRCA) re: LSRCA Annual Conservation Awards, Ceremony, Thursday, November 2, 2017, 6:00p.m.-8:30p.m., Madsen's Greenhouse, Newmarket. 117 d) Correspondence received from Oro-Medonte Chamber of Commerce re: Business Awards Gala, November 14, 2017, Hawk Ridge Golf Club, 5:30 p.m. 16. Notice of Motion: None. 17. By-Laws: 118 a) By-Law No. 2017-128: Being a By-Law to Amend By-Law No. 2016-093, A By-Law To Authorize a Decrease in the Speed Limit on Certain Roads Within the Township of Oro-Medonte. Page 4 of 119 Council Meeting Agenda -October 11, 2017 18. Closed Session Items (Unfinished Items): 19. Confirmation By-Law: 119 a) By-Law No. 2017-127: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, October 11, 2017. 20. Questions from the Public Clarifying an Agenda Item: Questions from the Public Clarifying an Agenda Item provides an opportunity for the members of the public to seek clarification with respect to the decision which was made on an agenda item, the meaning of the decision and the next steps as a result of the decision. Questions from the Public Clarifying an Agenda Item shall last no longer than 10 minutes; Responses provided to questions posed during Questions from the Public Clarifying an Agenda Item shall be included within the 10 minute maximum time limit; Each speaker shall be required to identify the agenda item they are seeking clarification on and provide their name and address, which may become part of the public record; A speaker shall be limited to 1 minute per question; A speaker may pose a question and then shall step aside to enable another to pose a question; The Chair may conclude Questions from the Public Clarifying an Agenda Item prior to the 10 minute maximum time limit, for non- compliance with the above parameters, Conduct of Members of the Public, or any other reason. 21. Adjournment: a) Motion to Adjourn. Page 5 of 119 2.a) Motion to Adopt the Agenda. Page 6 of 119 2.a) Motion to Adopt the Agenda. Page 7 of 119 2.a) Motion to Adopt the Agenda. Page 8 of 119 2.a) Motion to Adopt the Agenda. Page 9 of 119 2.a) Motion to Adopt the Agenda. Page 10 of 119 2.a) Motion to Adopt the Agenda. Page 11 of 119 2.a) Motion to Adopt the Agenda. Page 12 of 119 5.a) Minutes of Council meeting held on Wednesday, September... Page 13 of 119 5.a) Minutes of Council meeting held on Wednesday, September... Page 14 of 119 5.a) Minutes of Council meeting held on Wednesday, September... Page 15 of 119 5.a) Minutes of Council meeting held on Wednesday, September... Page 16 of 119 5.a) Minutes of Council meeting held on Wednesday, September... Page 17 of 119 5.a) Minutes of Council meeting held on Wednesday, September... Page 18 of 119 5.a) Minutes of Council meeting held on Wednesday, September... Page 19 of 119 5.a) Minutes of Council meeting held on Wednesday, September... Page 20 of 119 5.a) Minutes of Council meeting held on Wednesday, September... Page 21 of 119 5.a) Minutes of Council meeting held on Wednesday, September... 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Page 34 of 119 8.a) 10:00 a.m. Bernard Pope, on behalf of Big Cedar Estates... Page 35 of 119 8.a) 10:00 a.m. Bernard Pope, on behalf of Big Cedar Estates... Page 36 of 119 8.a) 10:00 a.m. Bernard Pope, on behalf of Big Cedar Estates... Page 37 of 119 8.a) 10:00 a.m. Bernard Pope, on behalf of Big Cedar Estates... Page 38 of 119 8.a) 10:00 a.m. Bernard Pope, on behalf of Big Cedar Estates... Page 39 of 119 8.a) 10:00 a.m. Bernard Pope, on behalf of Big Cedar Estates... Page 40 of 119 8.a) 10:00 a.m. Bernard Pope, on behalf of Big Cedar Estates... Page 41 of 119 8.b) 10:10 a.m. Stephen Davids, Secretary on behalf of Bass ... Request forDeputationBeforeCouncil/Committee written or electronic submissions and background information for consideration by Council/ Any Committee must be submitted to the Clerkby 9:00 a.m. 7 calendar days priortothe preferred meeting. Electronic submissions shouldbe submitted in Microsoft PowerPoint/Microsoft Word format. Xfeoftebz-!Pdupcfs!22-!3128 Preferred Meetingand Date: I am requesting deputation to speak: a)on m y own behalf; or b)on behalf of a group/organization; please state name below. By stating the group/organization name below, youconfirm that you are duly authorized to act on behalf of the identifiedgroup/organization and that the group/organization hereby gives its approvalfor you to act on this matter. Cbtt!Mblf!)Psp.Nfepouf*!Sbufqbzfst!Bttpdjbujpo!)CMSB* I would like to use: projectorlaptop Name(s) of Speaker(s) Adeputationwishing to appear before Council/Committee shall be limited to no more than two (2) speakers with a total speaking time of not more than ten (10) minutes. Tufqifo!Ebwjet-!Tfdsfubsz Name:Name:____________________________________ Have you presented a deputation previously on this matter?Yes No Subject of Presentation Please describe below, the subject matter of the requested presentationin sufficient detail, to provide the Townshipa means to determine its content and to assess its relative priority to otherrequests for presentation.Weight will be given to those requests that provide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Council’s Mandate. To request, on behalf of the hundreds of ratepayers living on or near Bass Lake, Oro-Medonte (the Members), that the Township of Oro-Medonte (the Township) fund the Severn Sound Environmental Agency's (SSEA) Water Quality update of Bass Lake including Bass Lake streams (the Survey), which was deferred from 2017. The Survey is historically done every five years and was last conducted in 2012. The total estimated cost of the Survey is $11,980, plus HST, split unevenly over two years. Bass Lake environmental health is a crucial issue for the Township and residents to understand and maintain. The BLRA has a mandate to ensure it does all it can to protect Bass Lake, and we therefore draw Council's attention to this issue as a priority matter for our Members. Please identify the type of action you are seeking of Council/Committee on this issue. No Action, e.g., an awareness of topic or organization. To Request Action.Please describein detail. That the Council will: 1. Approve the budget for the required funds: $11,980, plus HST, over two years, ($5,475 in 2018, $6505 in 2019) for the requested Survey. 2. Ensure the Township contracts with the SSEA to perform the Survey, beginning in 2018, over a period of two years. ________________________________________________________________________________ If you are requestingaction, have you been in contact with a staff member to seek a resolutionwith regard to this matter?Yes No !Op!tubgg/!!Dpvodjm!nfncfst!Ibssz!Ivhift-!Sbmqi!Ipvhi-!boe!Tdpuu!Nbdqifstpo/ If yes, who were you in contact with? ___________________________________________________ Page 42 of 119 8.b) 10:10 a.m. Stephen Davids, Secretary on behalf of Bass ... -2- Reason why this presentation is important to Council and to the municipality: The Township has some responsibity for stewardship of the environmental within its borders. Bass Lake is fully within Oro-Medonte. Bass Lake has not had a water quality survey in the past five years. These Surveys are typically conducted every five years by the SSEA under contract to the Township and give insight to the Township, the BLRA, and residents as to some of the issues, if any, of water quality and related environmental changes to those who use Bass Lake and its waters for drinking, sport, and/or recreation, as well as to the health of the native species of flora and fauna upon which the health of our area's habitat depends. It is important to the Township and its residents to continue these Surveys on a regular basis, as this practise gives useful data against which any environmental changes can be calcuated and assessed, and remedial actions considered. Pdupcfs!3-!3128 Date of Request: Tufqifo!Ebwjet Name of Requestor: 23!Xbse!Bwfovf-!Psp.Nfepouf-!PO!M4W!1K: Address: 816!:66.3373 Telephone:Fax: tufqifoAtebwjet/dpn Email: Note:Additional material may be circulated / presented at the time of the deputation.If you intend to include handouts or a presentation using electronic devices, any material will be attached to the public agenda. Please bring fifteen (15) hard copies of any additional material. It is the responsibility of the presenter to ensure that they have received consent for any third party information. st Scheduling will be at the discretion of the Clerk, and will be confirmedno later than the 1business day of the week of the meeting. There are no guarantees that by requesting a certain date(s) your deputationwill be accepted, as prior commitments may make it necessary to schedule an alternate date suggested by the Clerk. Please email your request to deputation@oro-medonte.ca The Clerk’s Office will confirm receipt of the request, however if you do not receive a return email, please contact the Clerk’s Office 5 days after the request is submitted. Personal information on this form is collected under the legal authority of the Municipal Act, S.O. 2001, c.25 as amended. The information is collected and maintained for the purpose of creating a record that is available to the general public pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Clerk’s Office,The Corporation of the Township of Oro-Medonte, 148 Line 7 South, Oro-Medonte, Ontario, L0L 2E0. 10/2016 Page 43 of 119 8.c) 10:20 a.m. Brian McCullagh and Doug Daniels on behalf o... Request forDeputationBeforeCouncil/Committee written or electronic submissions and background information for consideration by Council/ Any Committee must be submitted to the Clerkby 9:00 a.m. 7 calendar days priortothe preferred meeting. Electronic submissions shouldbe submitted in Microsoft PowerPoint/Microsoft Word format. Pdupcfs22ui-3128 Preferred Meetingand Date: I am requesting deputation to speak: a)on m y own behalf; or b)on behalf of a group/organization; please state name below. By stating the group/organization name below, youconfirm that you are duly authorized to act on behalf of the identifiedgroup/organization and that the group/organization hereby gives its approvalfor you to act on this matter. WjbofuJod I would like to use: projectorlaptop Name(s) of Speaker(s) Adeputationwishing to appear before Council/Committee shall be limited to no more than two (2) speakers with a total speaking time of not more than ten (10) minutes. CsjboNdDvmmbhi EpvhEbojfmt Name:Name:____________________________________ Have you presented a deputation previously on this matter?Yes No Subject of Presentation Please describe below, the subject matter of the requested presentationin sufficient detail, to provide the Townshipa means to determine its content and to assess its relative priority to otherrequests for presentation.Weight will be given to those requests that provide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Council’s Mandate. Vianet is asking for permission to build an ultra highspeed fibre optic line along the towns rail trail going from the edge of Barrie to the edge of Orillia. Following this route will allow Vianet to break out of the fibre optic cable to serve the three towns along that path, Hawkstone, Oro Station and Shanty Bay. This proposed fibre build will be plowed along the side of the trail with break out points at locations that can provide service to underserved areas. (a map of the proposed route and more detail will be part of the presentation.) The fibre technology that Vianet deploys will allow for future upgrades to bandwidth without the need to build more infrastructure. As we like to say around our company, we are permanently closing the broadband gap. Please identify the type of action you are seeking of Council/Committee on this issue. No Action, e.g., an awareness of topic or organization. To Request Action.Please describein detail. Permission to install via cable plow and directional drill a fibre optic backbone along the rail trail from Barrie to Orillia town lines. Details of the path will be part of the presentation. ________________________________________________________________________________ If you are requestingaction, have you been in contact with a staff member to seek a resolutionwith regard to this matter?Yes No TibxoCjoot If yes, who were you in contact with? ___________________________________________________ Page 44 of 119 8.c) 10:20 a.m. Brian McCullagh and Doug Daniels on behalf o... -2- Reason why this presentation is important to Council and to the municipality: There is a lack of affordable reliable high-speed Internet in rural areas. This proposed fibre build will give home and business owners access to the best technology for the delivery of telecom services as rates seen in large urban centers. This broadband is critical for those who work from home, students and future Internet technologies that are being developed. Without this critical backbone there will never be future builds into the other areas that need broadband. Tfqufncfs37ui-3128 Date of Request: CsjboNdDvmmbhi Name of Requestor: 239MbsdiTusffuTvecvsz-PO Address: 816.933.2582 Telephone:Fax: csjbo/nddvmmbhiAwjbofu/db Email: Note:Additional material may be circulated / presented at the time of the deputation.If you intend to include handouts or a presentation using electronic devices, any material will be attached to the public agenda. Please bring fifteen (15) hard copies of any additional material. It is the responsibility of the presenter to ensure that they have received consent for any third party information. st Scheduling will be at the discretion of the Clerk, and will be confirmedno later than the 1business day of the week of the meeting. There are no guarantees that by requesting a certain date(s) your deputationwill be accepted, as prior commitments may make it necessary to schedule an alternate date suggested by the Clerk. Please email your request to deputation@oro-medonte.ca The Clerk’s Office will confirm receipt of the request, however if you do not receive a return email, please contact the Clerk’s Office 5 days after the request is submitted. Personal information on this form is collected under the legal authority of the Municipal Act, S.O. 2001, c.25 as amended. The information is collected and maintained for the purpose of creating a record that is available to the general public pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Clerk’s Office,The Corporation of the Township of Oro-Medonte, 148 Line 7 South, Oro-Medonte, Ontario, L0L 2E0. 10/2016 Page 45 of 119 8.c) 10:20 a.m. Brian McCullagh and Doug Daniels on behalf o... Nbuufs uibu! pot! Dpoofduj oh! ej m Cvj Page 46 of 119 8.c) 10:20 a.m. Brian McCullagh and Doug Daniels on behalf o... bofu Wj Jt! Xip! Page 47 of 119 8.c) 10:20 a.m. Brian McCullagh and Doug Daniels on behalf o... bofu@ Wj t! j Xifsf! Page 48 of 119 8.c) 10:20 a.m. Brian McCullagh and Doug Daniels on behalf o... GUUI0C* ) oftt! Ipnf0Cvtj uif! up! csf! Gj Page 49 of 119 8.c) 10:20 a.m. Brian McCullagh and Doug Daniels on behalf o... Qbui Qspqptfe! Page 50 of 119 8.c) 10:20 a.m. Brian McCullagh and Doug Daniels on behalf o... Page 51 of 119 8.c) 10:20 a.m. Brian McCullagh and Doug Daniels on behalf o... Page 52 of 119 8.c) 10:20 a.m. Brian McCullagh and Doug Daniels on behalf o... dft Tfswj bofu! Wj Page 53 of 119 8.c) 10:20 a.m. Brian McCullagh and Doug Daniels on behalf o... Zpv pot@ Rvftuj Uibol! Page 54 of 119 9.a) Dale Schattenkirk, Engagement Director, KPMG LLP re: Co... Introduction to Transformation October 11/ 2017 Lean in Municipalities Page 55 of 119 2 9.a) Dale Schattenkirk, Engagement Director, KPMG LLP re: Co... liated with KPMG International Cooperative ffi PMG International. f K Dale SchattenkirkHuman Resource Professional and a Lean Six Sigma Master Black Belt. Dale has 16 years of experience in the effective application of the Lean Six Sigma process improvement methodology with municipalities.Over the past 17 years Dale has supported municipalities across Canada to achieve their goals. He has published over 70 articles on Lean Six Sigma in the public and private sector. Through the years Dale has received several independent awards such as an IPAC Lieutenant Governors Award for provincial transformation and three Industry Week Top Ten Plant Awards. © 2016 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms a Presenter Page 56 of 119 3 9.a) Dale Schattenkirk, Engagement Director, KPMG LLP re: Co... liated with KPMG International Cooperative ffi PMG International. f K What is Lean Transformation?How is this methodology applied? How to make it happen here? The goal is to create a quality culture © 2016 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms a Objectives for Today Page 57 of 119 4 9.a) Dale Schattenkirk, Engagement Director, KPMG LLP re: Co... based strategy the people you - liated with KPMG International Cooperative ffi PMG International. f K driven approach and methodology for - any process. The fundamental objective of the Six day work. It is about making our work environments efficient - improves safety, quality, costs, efficiencies, and service delivery. variation in © 2016 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms a to - thinking is the belief that there is a simpler, better way through a What is Lean and Six Sigma What is Lean?Lean continuous drive to identify and eliminate waste, or inefficiencies and errors, in our dayand effective, so we can provide higher quality of services to serve. Lean Lean helps create time for quality improvement to be part of everyday routine activity.What is Six Sigma?Six Sigma is a structured, dataeliminating Sigma methodology is the implementation of a measurementthat focuses on process improvement and variation reduction through the application of DMAIC improvement projects. Page 58 of 119 5 9.a) Dale Schattenkirk, Engagement Director, KPMG LLP re: Co... Canada every province is using Lean principles are applied to the healthcare sector in the USIn 2005, five hospitals begin to apply Lean in 2009 other Canadian government organizations start using Lean.Today Lean in some capacity in public sector 6 2000s Lean is adopted by the Service IndustryNeed for cost reduction creates many methods to be applied liated with KPMG International Cooperative ffi PMG International. f K 5 1990s ) Krafcik John Lean is primarily applied in the manufacturing industryMIT (to LeanTQM, JIT, and many other methods start to ariseTeam concept starts to become a buzz word 4 1980s value add activities and - There is an energy crisis, US oil production starts to declineOPEC Oil embargo against Canada, Japan, the Netherlands, the UK and the USMajor impact on automobile larger vehicles to more fuel efficient vehiclesThe focus was on reducing wastes and noncreating more efficient and effective work environments to increase productivity and profit muda 3 1970s was the father of the Ohno the to William Edward Deming was an electrical engineer working at the Hawthorne FactoryHe identified 14 points/guidelines to create a more efficient workplace, which would result in higher profits and increased profitabilityThe Lean philosophy is based on TaiichiToyota Production System and and about 2 1950s © 2016 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms a the concern actual changes in the researchers found that it was the Hawthorne Effect at Western Elton MayoPurpose: to determine effect of physical work conditions on productivityChanges were made to lighting, # of hours worked, length of breaks, etc.The not workplace that made the difference, but rather opportunity for employees discuss the changes that took place 1 1930s-1920s The History of Lean Page 59 of 119 6 9.a) Dale Schattenkirk, Engagement Director, KPMG LLP re: Co... liated with KPMG International Cooperative ffi PMG International. f K of Low Taxes The High Cost © 2016 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms a Understanding your opportunity Page 60 of 119 7 9.a) Dale Schattenkirk, Engagement Director, KPMG LLP re: Co... liated with KPMG International Cooperative ffi PMG International. f K will 16, $ not $ states City plannerstates City planner trucks, Dark Green Light Green © 2016 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms a increase service significantly 8 new garbage The city will save millions of dollars Page 61 of 119 8 9.a) Dale Schattenkirk, Engagement Director, KPMG LLP re: Co... liated with KPMG International Cooperative ffi PMG International. f K © 2016 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms a Realizing The Savings Page 62 of 119 9 9.a) Dale Schattenkirk, Engagement Director, KPMG LLP re: Co... liated with KPMG International Cooperative ffi PMG International. f K © 2016 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms a Our approach to developing an LMS roadmap is a two phase process with five steps detailed below: Our Approach Page 63 of 119 9.a) Dale Schattenkirk, Engagement Director, KPMG LLP re: Co... 10 and tools and of learning to empower including Leader Lean training, integrated transformation 4. Capability Building Fundamental to the system approach is the capability behaviours of staff. We provide coaching, experiential staff to make improvements. 3. Centre Excellence We will help you implement a centre of excellence, that includes a structured approach for improvement, a toolkit and the skilling up of a central team that will support the organisation to continue the journey of improvement. liated with KPMG International Cooperative ffi PMG International. f K and cascading them across the organisation, ensuring System Strategy Deployment priorities Capability Building Center of Excellence Improvement Initiatives Management Improvement will a set of strategic elements include: True North metrics, visual management for performance, standard work for leaders and rapid improvement initiatives improvement. epartments © 2016 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms a 2. Management Improvement System Provide support for leadership to manage and support continuous daily improvement. We will work with dthen act as an internal reference point for rolling out to other departments. 1. Strategy Deployment Strategy support and roadmap for implementation. Key Standard Work.5. Improvement Initiatives We provide implementation support and benefits realization. We help deliver improvements through events for key processes to both improve performance, build capability in staff to support continuous A Lean transformation model for high performance Page 64 of 119 9.a) Dale Schattenkirk, Engagement Director, KPMG LLP re: Co... 11 But when done correctly RIGHT project liated with KPMG International Cooperative ffi PMG International. f K Lean team Tax Rate Ensure the work areas budget is not being exceeded not being exceeded etc. Ensure the departments budget is Tax Rate not go over budget. not being exceeded. Ensures the divisions budget is Tax Rate Ensure the budgeted tax rate for the Municipality will Tax Rate © 2016 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms a Rapid Improvement Events , Unusually high rate of overtime Tax Rate Everything ends up being a project Page 65 of 119 9.a) Dale Schattenkirk, Engagement Director, KPMG LLP re: Co... 12 liated with KPMG International Cooperative ffi PMG International. f K © 2016 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms a Quality Boards Leadership Standard WorkQuality Board Huddles Page 66 of 119 9.a) Dale Schattenkirk, Engagement Director, KPMG LLP re: Co... 13 liated with KPMG International Cooperative ffi PMG International. f K DemandOSEDPMOEngagement IndexBudget vs Actual ===== TimeTime Quality Finance Takt Cycle Satisfaction The Dashboard © 2016 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms a What is Page 67 of 119 9.a) Dale Schattenkirk, Engagement Director, KPMG LLP re: Co... 14 VOC KPI ) VOC and Operational Health development plan engage and inform - Based on the Corporate Strategic Plan, understand what the CAO feels are important measures to determine how the city is performing (Based on tactical plans, after introducing the VOCKPIComplete the identified workshops with each operational group and compile a list of identified Operational Health MetricsReDirectors of the metrics identified during the Operational Health workshopsCreate a cascading metrics organizational chart to present to the CAO and Directors Create a list of categories for real time tracking Create a comprehensive list of Operational Health per Department/ Division PLAN Metrics Human Director Level Resources liated with KPMG International Cooperative Operational Health ffi Human Resources PMG International. f K Fire Metrics Police Public Safety Director Level Operational Health Bylaw Enforcement IT Metrics Services Mayor and Council & Quality Director Level Information Information, Operational Health Dispatch Services - & Com Metrics Planning Economic Director Level Community Development, Parks & Trees Operational Health munity Service Growth Tourism & Culture Visibility Wall Metrics Financial Finance & Admin Operations Director Level Real Estate Purchasing Chief AdministrativeOfficer Operational Health © 2016 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms a Metrics Transit Director Level Engineering Roads & Street & Operations Operational Health Building Services *** Represents a selection of Operational Divisions Operational Level Strategic LevelTactical Level Operationalizing Strategy with Lean Page 68 of 119 9.a) Dale Schattenkirk, Engagement Director, KPMG LLP re: Co... 15 liated with KPMG International Cooperative ffi PMG International. f K Medonte - © 2016 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms a Operations ReviewEnvironmental Services ReviewEnvironmental Rate Model Review for WaterWater Services ReviewLean Training KPMG Knows Oro Page 69 of 119 9.a) Dale Schattenkirk, Engagement Director, KPMG LLP re: Co... Project Examples Page 70 of 119 9.a) Dale Schattenkirk, Engagement Director, KPMG LLP re: Co... 17 liated with KPMG International Cooperative ffi PMG International. f K Started in FinanceTrained 16 Yellow BeltsTrained all leaders as EX Green BeltsCreated standard work for leadersQuality boards and break through metrics in all areasUnions engagedAll staff engagedProjects started in all areasROI / Dollars and Time Mount Pearl © 2016 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms a Page 71 of 119 9.a) Dale Schattenkirk, Engagement Director, KPMG LLP re: Co... 18 liated with KPMG International Cooperative ffi PMG International. f K Focused on building capacity and capabilities$60K in savings for the first four projects$100K in additional savings over the next two yearsEngaged all staff in LTC and Ambulance ServicesMoving into full scale LMS County of Frontenac © 2016 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms a Page 72 of 119 9.a) Dale Schattenkirk, Engagement Director, KPMG LLP re: Co... Summary Page 73 of 119 9.a) Dale Schattenkirk, Engagement Director, KPMG LLP re: Co... 20 liated with KPMG International Cooperative ffi PMG International. f K MissionVisionValuesStrategicTacticalOperational Check List © 2016 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms a Setting Goals Page 74 of 119 9.a) Dale Schattenkirk, Engagement Director, KPMG LLP re: Co... 21 liated with KPMG International Cooperative ffi PMG International. f K Engagement of the hearts and minds of all staff across the whole municipality regardless of their role © 2016 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms a Objective Fundamental Goals are more than just a checklist Page 75 of 119 9.a) Dale Schattenkirk, Engagement Director, KPMG LLP re: Co... 22 5 year plan - 3 - CHANGEFocus on the top three priorities for the municipality annually based on a 1 liated with KPMG International Cooperative ffi PMG International. f K Tools / templatesQuality BoardsSystem Value StreamsStrategic planDecision making structureDashboard INFRASTRUCTURE training All staff will receive Leadership trainingLeading from the middle trainingWhite beltYellow BeltGreen BeltBlack BeltExecutive Green Belt CAPACITY © 2016 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms a 5 year plan - /Finance/ 3 FunctionalOperationalStrategic - Review of the municipality from these perspectives: Steps to Transformation UNDERSTANDINGHRISERPA 1 is created from this activity Page 76 of 119 9.a) Dale Schattenkirk, Engagement Director, KPMG LLP re: Co... Dale DirectorAdvisory Services Practice Thank you Page 77 of 119 9.a) Dale Schattenkirk, Engagement Director, KPMG LLP re: Co... ld kpmg.ca© 2016 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent The KPMG name and logo are registered trademarks or trademarks of KPMG International.The information contained herein is of a general nature and is not intended to address the circumstances of any particular individual or entity. Although we endeavour to provide accurate and timely information, there can be no guarantee that such information is accurate as of the date it is received or that it will continue to be accurate in the future. No one shouact on such information without appropriate professional advice after a thorough examination of the particular situation. Page 78 of 119 Detail Heading Detail Heading Detail Heading Detail Heading 12.a) Report No. FD2017-06, Hugh Murray, Director, Fire & Em... Page 79 of 119 12.a) Report No. FD2017-06, Hugh Murray, Director, Fire & Em... Page 80 of 119 12.a) Report No. FD2017-06, Hugh Murray, Director, Fire & Em... Page 81 of 119 12.a) Report No. FD2017-06, Hugh Murray, Director, Fire & Em... Page 82 of 119 12.a) Report No. FD2017-06, Hugh Murray, Director, Fire & Em... Page 83 of 119 12.b) Robin Dunn, CAO re: Request to Change November 22, 201... Page 84 of 119 13.b) Mayor H.S. Hughes, correspondence dated September 28, ... Page 85 of 119 13.b) Mayor H.S. Hughes, correspondence dated September 28, ... Page 86 of 119 13.b) Mayor H.S. Hughes, correspondence dated September 28, ... Page 87 of 119 13.c) Councillor Jermey re: Township of Oro-Medonte Property... Page 88 of 119 14.a) Announcements of Interest to the Public: Township of O... Page 89 of 119 14.a) Announcements of Interest to the Public: Township of O... Page 90 of 119 14.a) Announcements of Interest to the Public: Township of O... Page 91 of 119 14.b) Correspondence dated September 28, 2017 from Kimberly ... Page 92 of 119 14.b) Correspondence dated September 28, 2017 from Kimberly ... Page 93 of 119 14.c) Correspondence dated August 31, 2017 from Patrick Brow... Page 94 of 119 14.d) Minutes of Barrie Public Library Board meeting held on... Page 95 of 119 14.d) Minutes of Barrie Public Library Board meeting held on... Page 96 of 119 14.d) Minutes of Barrie Public Library Board meeting held on... Page 97 of 119 14.d) Minutes of Barrie Public Library Board meeting held on... Page 98 of 119 14.e) Minutes of Lake Simcoe Region Conservation Authority m... BOARD OF DIRECTORS’ MEETING No. BOD-07-17 –Friday, July 28, 2017 th Line, Bradford, ON Scanlon Creek Conservation Area, 2450 9 MINUTES LSRCA Board Members Present:LSRCA Staff Present: Mayor G. Dawe, ChairM. Walters, Chief Administrative Officer Councillor R. Simpson, Vice ChairR. Baldwin, GM, Planning & Development Deputy Mayor/Regional Councillor N. Davison B. Kemp, GM, Conservation Lands J. DolanB. Longstaff, GM, Integrated Watershed Management Regional Councillor B. DrewT. Barnett, Coordinator, BOD/CAO Councillor A. Eek S. Auger, Manager, Urban Restoration Councillor K. FerdinandsN. Hamley, Manager Education Councillor P. FerragineS. Jagminas, Communications Program Coordinator Mayor V. HacksonT. Stanford, Sr. Outdoor Environmental Educator Councillor S. Harrison-McIntyre K. Toffan, Manager Finance Councillor S. Macpherson Deputy MayorP. Molloy Mayor M. Quirk Councillor S. Strangway Regrets: D. Bath Councillor D. Kerwin Councillor P. Silveira Township of Ramara I.DECLARATION OF PECUNIARY INTEREST None noted for this meeting. II.APPROVAL OF THE AGENDA Moved by: S. Harrison-McIntyre Seconded by: P. Molloy BOD-109-17 RESOLVED THAT the content of the Agenda for the July 28, 2017 meeting of the LSRCA Board of Directors be approved as presented. CARRIED III.ADOPTION OF THE MINUTES a)Board of Directors’ Meeting – June 23, 2017 Moved by: V. Hackson Seconded by: P. Molloy Page 99 of 119 14.e) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority Board of Directors’ Meeting BOD-07-17 July 28, 2017 – Minutes Page 2 of 6 BOD-110-17 RESOLVED THAT the minutes of the Board of Directors’ Meeting No. BOD-06-17 held on Friday, June 23, 2017 be approved as circulated. CARRIED IV.ANNOUNCEMENTS a)Chair Dawe welcomed members and staff to the Nature Centre at Scanlon Creek Conservation Area, where LSRCA’s Education team conducts programming. b)Manager, Education, Nicole Hamley was pleased to introduce Trevor Stanford, Senior Outdoor Educator, noting that Trevor has been doing a great job managing the Nature Centre’s outdoor education programs since joining LSRCA earlier in the year. V.PRESENTATIONS a)Low Impact Development Treatment Train Tool Manager, Urban Restoration, Steve Auger, provided the Board with an overview of the Low Impact Development (LID) Treatment Train Tool, noting the project has been ongoing since 2014 when discussions began between Lake Simcoe Region Conservation Authority (LSRCA), Toronto and Region Conservation Authority (TRCA) and Credit Valley Conservation (CVC). The Tool is intended to assist developers, consultants, municipalities and landowners implement better site design by optimizing storm water management practices. The Tool uses the Environmental Protection Agency Storm Water Management Model as the engine and relies on Ontario climate and geologic condition data sets. Some of the Tool’s functionality includes: hydraulic routing to better predict flow volumes/rates, calculating pre- and post-development water budget, benefits derived from implementing stormwater best management practices such as LID, and end- of-pipe facilities, by themselves or in combination. The Tool is currently being Beta tested to identify opportunities for general improvements. It is proposed that this Tool will be instrumental in facilitating the Lake Simcoe Phosphorus Offsetting Program to predict the phosphorus loading that would be required to achieve net zero phosphorus from new and redevelopment projects. Training and distribution of the Beta version of the Tool has already begun, with more training proposed before the end of 2017 and into winter\\spring of 2018. Moved by: S. Harrison-McIntyre Seconded by: A. Eek BOD-111-17 RESOLVED THAT the presentation by Manager, Urban Restoration, Steve Auger, regarding the Low Impact Development (LID) Treatment Train Tool be received for information. CARRIED VI.HEARINGS There were no hearings at this meeting. VII.DEPUTATIONS There were no deputations at this meeting. Page 100 of 119 14.e) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority Board of Directors’ Meeting BOD-07-17 July 28, 2017 – Minutes Page 3 of 6 VIII.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items No. 1b, 2, 4 and 5 were identified as items requiring separate discussion. IX.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items No. 1a) and 3 were identified as items not requiring separate discussion. Moved by: A. Eek Seconded by: S. Strangway BOD-112-17 RESOLVED THAT the following recommendations respecting the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to the Board, and staff be authorized to take all necessary action required to give effect to same. CARRIED X.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1.Correspondence a)Alliston Herald article of July 14, 2017 regarding the Township of Ramara BOD-113-17 RESOLVED THAT correspondence listed in the agenda as Item 1a be received for information. CARRIED 3. Conservation Authorities Act Review BOD-114-17 RESOLVED THAT Staff Report No. 33-17-BOD regarding the comments on the Conservation Authorities Act Review be approved for submission to the Ministry of Natural Resources and Forestry, Conservation Ontario and LSRCA member municipalities. CARRIED 1.Correspondence b)Letter of July 14, 2017 from Anthony Usher Mr. Dolan asked for an explanation regarding the ‘freedom of information’ comment contained in th Anthony Usher’s letter of July 14. CAO Walters noted that the North Gwillimbury Forest Alliance has an on-going open freedom of information request and is provided information on a monthly basis. He went on to note that once a permit is issued, it becomes available under the Freedom of Information and Protection of Privacy Act. Currently information associated with the permit is confidential, as the Conservation Authorities Act does not provide for third party process on permits. Moved by: J. Dolan Seconded by: S. Harrison-McIntyre BOD-115-17 RESOLVED THAT correspondence listed in the agenda as Item 1b be received for information. CARRIED Page 101 of 119 14.e) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority Board of Directors’ Meeting BOD-07-17 July 28, 2017 – Minutes Page 4 of 6 2.Budget Status Report Mayor Hackson requested an update on where the budget currently sits. Manager, Finance, Katherine Toffan noted that a few items appear over budget as budgeted draws from reserve have not yet been realized. She went on to explain that some projects have yet to begin, and therefore revenues cannot be recognized at this time, despite the budgeted expenditure. It was also stated that Planning and Development fees are looking strong for the surplus. Ms. Toffan also noted that forecast meetings are being held with individual budget holders, and a summary of preliminary forecast results will be available at the October Board meeting. Moved by: V. Hackson Seconded by: B. Drew BOD-116-17 RESOLVED THAT Staff Report 32-17-BOD regarding LSRCA`s Budget Status for the six month period ending June 30, 2017 be received for information. CARRIED 4.Lake Simcoe Phosphorus Offsetting Program Draft Policy The draft Lake Simcoe Phosphorus Offsetting Program policy was included in the agenda for review. Vice Chair Simpson, noting the recommended policy approval at the September Board meeting, asked about the implementation timeline. CAO Walters noted that the policy could then be implemented in November or latest December. He went on to note that there are no issues anticipated due to the extensive consultation and involvement of key stakeholders. Moved by: R. Simpson Seconded by: A. Eek BOD-117-17 RESOLVED THAT Staff Report No. 34-17-BOD regarding the draft Lake Simcoe Phosphorus Offset Program policy be received; and FURTHER THAT the draft Lake Simcoe Phosphorus Offset Program policy be brought back to the September 2017 Board of Directors` meeting for approval. CARRIED 5.Campaign Feasibility Study Final Report The final report on the Campaign Feasibility Study for the Scanlon Creek Conservation Area Nature Centre was included in the agenda for information. In an effort to provide members an opportunity to review the document, an amended recommendation was put forth. Moved by: V. Hackson Seconded by: B. Drew BOD-118-17 RESOLVED THAT Staff Report No. 35-17-BOD regarding the Final Report on the Campaign Feasibility Study for the Scanlon Creek Conservation Area Nature Centre be received; and FURTHER THAT the report be referred to the September 2017 meeting of the Board of Directors for discussion. CARRIED Page 102 of 119 14.e) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority Board of Directors’ Meeting BOD-07-17 July 28, 2017 – Minutes Page 5 of 6 XI.CLOSED SESSION The Board moved to Closed Session to deal with confidential legal matters. Moved by: R. Simpson Seconded by: P. Molloy BOD-119-17 RESOLVED THAT the Board move to Closed Session to deal with confidential legal matters; and FURTHER THAT the Chief Administrative Officer, members of the Executive Management Team, the Manager, Regulations, the Acting Manager, Communications, and the Coordinator BOD/CAO remain in the meeting for the discussion. CARRIED The Board rose from Closed Session. Moved by: R. Simpson Seconded by: P. Ferragine BOD-120-17 RESOLVED THAT the Board rise from Closed Session and report findings. CARRIED a)Legal Matter Confidential Staff Report No. 36-17-BOD regarding a legal matter was provided to Board members prior to the meeting. Moved by: S. Macpherson Seconded by: N. Davison BOD-121-17 RESOLVED THAT Confidential Staff Report No. 36-17-BOD regarding a confidential legal matter be received for information. CARRIED b)Legal Matter Moved by: S. Macpherson Seconded by: N. Davison BOD-122-17 RESOLVED THAT the update regarding a confidential legal matter be received for information. CARRIED c)Legal Matter Moved by: S. Macpherson Seconded by: N. Davison BOD-123-17 RESOLVED THAT the update regarding a confidential legal matter be received for information. CARRIED Page 103 of 119 14.e) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority Board of Directors’ Meeting BOD-07-17 July 28, 2017 – Minutes Page 6 of 6 XII.OTHER BUSINESS a)Councillor Eek noted that the Township of King had recently received a presentation regarding the George Barley Water Prize and wondered if there is an opportunity for LSRCA Board members to also receive this presentation. (Subsequent to the meeting, this presentation is scheduled for September 2017.) XIII.ADJOURNMENT Moved by: M. Quirk Seconded by: S. Harrison-McIntyre BOD-124-17 RESOLVED THAT the meeting be adjourned @ 11:25 a.m. CARRIED ____ Mayor Geoffrey Dawe Michael Walters Chair Chief Administrative Officer Page 104 of 119 14.f) Minutes of Nottawasaga Valley Conservation Authority m... Nottawasaga Valley Conservation Authority Board of Directors BOD-08-17 Friday August 25 2017 9:00 a.m. to 12:00 noon th Location: Tiffin Conservation J.L. Jose Building, 8195 8 Line, Utopia MINUTES NVCA Board Members Present: Councillor Doug Lougheed, Chair Innisfil (Town) Deputy Mayor Gail Ardiel, Vice Chair Blue Mountains (Town) Councillor Keith White, 2nd Vice Chair Essa (Township) Councillor Bob Meadows Adjala-Tosorontio (Township) Councillor Gail Little Amaranth (Township) Councillor Connie Leishman Clearview (Township) Councillor Deb Doherty Collingwood (Town) Councillor James Webster Melancthon (Township) Councillor Fred Nix Mono (Town) Councillor Keith Lowry Mulmur (Township) Councillor Phil Hall Oro-Medonte (Township) Councillor Walter Benotto Shelburne (Town) Deputy Mayor Nina Bifolchi Wasaga Beach (Town) Regrets: Councillor Rose Romita Barrie (City) Councillor Ron Orr Bradford West Gwillimbury (Town) Councillor Terry Mokriy Grey Highlands (Municipality) Councillor Donna Jebb New Tecumseth (Town) Mayor Bill French Springwater (Township) Staff: Doug Hevenor, Chief Administrative Officer , Sheryl Flannagan, Director, Corporate Services, Chris Hibberd, Director, Watershed Management Services, Glenn Switzer, Director, Engineering, Byron Wesson, Director, Land, Education and Stewardship Services, Fred Dobbs, Manager Stewardship Services, Heather Kepran, Communications Coordinator, Laurie Barron, Coordinator, CAO and Corporate Services. Page 105 of 119 14.f) Minutes of Nottawasaga Valley Conservation Authority m... 1. ADOPTION OF THE AGENDA Moved by: W. Benotto Seconded by: B. Meadows RES: 69-17 RESOLVED THAT: the agenda for Board of Directors Meeting BOD-08-17 dated August 25, 2017 be approved as amended to include: Item 12. Closed Session - Litigation matter regarding a Notice of Application for Leave to Appeal, Supreme Court of Canada, Gilmor v. NVCA v. Township of Amaranth. Item 13. Other Business - Request for municipal support through of Canadian Municipalities for the development of a climate adaptation plan. Carried; 2. DECLARATIONS OF PECUNIARY AND CONFLICT OF INTEREST None declared 3. ANNOUNCEMENTS a) New Canadian Kids Come To Camp Tiffin Over the week of July 24, 12 children, whose families just moved to the Barrie area from countries around the world took part in that most Canadian rite of passage summer camp! Thanks to a generous donation from the Rotary Club of Barrie, young campers from Sudan, Syria, Ukraine, China, the Philippines and Brazil had their first chance ever to canoe. They also built shelters, hiked, played games and generally had a wonderful time in the great outdoors. Despite the language barriers faced by some of the campers, all left feeling more confident in the woods, and with new friends and great new experiences. The camp program was put together by the Simcoe County District School Board's Newcomers Welcome Centre and the outdoor education team at NVCA. b) Councillor Deb Doherty, Town of Collingwood thanked NVCA staff for a successful community groups have gathered to remove phragmities from the waterfront in Collingwood. Page 106 of 119 14.f) Minutes of Nottawasaga Valley Conservation Authority m... c) Deputy Mayor Gail Ardiel, Town of the Blue Mountains reported on a successful Ontario Small Urban Municipalities conference held in the Town of the Blue Mountains. The conference raised $60,000 which helped to support local community projects. d) Councillor Keith White, Township of Essa reminded everyone that the Barrie Fair is being held August 24, 27, 2017 at the Agricultural Complex in the Township of Essa. 4. PRESENTATIONS June 23, 2017 Flood Event update Water Resource Engineer, provided board members with an over- view of the June 23, 2017, flood event that took place in the southern portion of the watershed. The 100-year storm saw 113 mm of rain fall in the Mono area in a seven- hour period, and resulted in severe flooding in portions of Shelburne, Mono and Adjala- Tosorontio. Moved by: J. Webster Seconded by: D. Doherty RES: 70-17 RESOLVED THAT: the Board of Directors receive the presentation from Peter Alm, Water Resource Engineer regarding the June 23, 2017 Flood Event. Carried; 5. DEPUTATIONS There were no deputations requested for this meeting. 6. DELEGATIONS There were no delegations requested for this meeting. 7. HEARINGS There were no Hearings requested under Section 28 of the Conservation Authorities Act for this meeting. 8. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Board Members will be requested to identify those items from the Consent List that they wish to have considered for separate discussion. Page 107 of 119 14.f) Minutes of Nottawasaga Valley Conservation Authority m... 9.CONSENT LIST A) Adoption of Minutes A.1) Approval of Minutes of the Board of Directors Meeting BOD-07-17 held June 23 2017. Approved by consent. RESOLVED THAT: the Board of Directors approve the minutes of the BOD-07- 17 Board meeting held on June 23, 2017. B) Correspondence B.1) Minutes, Conservation Ontario meeting June 26, 2017. B.2) A letter from the Simcoe Muskoka District Health Unit dated July 19, 2017 thanking NVCA for their review of their Climate Change an Health Vulnerability Assessment report. B.3) A letter from the Township of New Tecumseth dated July 27, 2017 regarding amendments to the Conservation Authority Act with respect to the boards composition. Approved by consent. RESOLVED THAT: the correspondence listed in the August 25, 2017 Board of Directors agenda be received for information. C) Staff Reports C.4) Staff Report No. 51-08-17-BOD from the Director of Corporate Services regarding NVCA Investments. Approved by consent. RESOLVED THAT: Staff Report No. 51-08-17- Investments be received and; FURTHER THAT: the Board of Directors direct staff to continue to monitor the market and invest the NVCA reserves as per the approved Investment Policy, while maximizing the return on the investment. C.5) Staff Report No. 52-08-17-BOD from the Director of Corporate Services regarding 2017 Second Quarter Budget Report. Approved by consent. RESOLVED THAT: the Board of Directors receive Staff Report No. 52-08-17- BOD regarding the 2017 second quarter financials; and FURTHER THAT: staff continue to monitor budget activities. Page 108 of 119 14.f) Minutes of Nottawasaga Valley Conservation Authority m... C.7) Staff Report No. 54-08-17-BOD from the Communications Coordinator regarding Communications Report June 10 to August 10, 2017 Approved by consent. RESOLVED THAT: Staff Report No. 54-08-17-BOD regarding NVCA Communications June 10 to August 10, 2017, be received. 10. ADOPTION OF CONSENT LIST AND IDENTIFICATION OF ITEMS REQUIRING SEPARATE DISCUSSION Moved by: N. Bifolchi Seconded by: K. White RES: 71-17 RESOLVED THAT: agenda items number(s) _C-1, C-2, C-3, C-6have been identified as requiring separate discussion be referred for discussion under Agenda Item #10; and all Consent List Agenda Items not referred for separate discussion be adopted as submitted to the board and staff be authorized to take all necessary action required to give effect to same; and FURTHER THAT: any items in consent list not referred for separate discussion, and for which conflict has been declared, are deemed not to have been voted on or discussed by the individual making the declaration. Carried; 11. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items referred for Separate Discussion. C.1) Staff Report No. 48-08-17-BOD from the Director, Land, Education and Stewardship Services regarding New Lowell Conservation Area Reserve Use. Moved by: D. Doherty Seconded by: G. Little RES: 72-17 RESOLVED THAT: the Board of Directors receive Staff Report No. 48-08-17-BOD regarding the New Lowell Conservation area Reserve Use and; THAT: a $50,000 minimum reserve balance be maintained with the New Lowell Conservation Area Reserve and; FURTHER THAT: funds currently in excess of $50,000 be transferred 50% to the Operational Reserve and 50% to the Capital Reserve; and FURTHER THAT: as long as the minimum is maintained, fifty percent of the annual fees received from the New Lowell Conservation Area lease be directed towards the Lands operational budget each year. Carried; Page 109 of 119 14.f) Minutes of Nottawasaga Valley Conservation Authority m... C.2) Staff Report No. 49-08-17-BOD from the Director, Land, Education and Stew- ardship Services regarding a new partnership between NVCA and Environment Canada and Climate Change. Moved by: C Leishman Seconded by: K. White RES: 73-17 RESOLVED THAT: the Board of Directors receive Staff Report No. 49-08-17-BOD regarding a New Partnership between NVCA and Environment Canada and Climate Change and; FURTHER THAT: NVCA enter into a new partnership with Environment Canada and Climate Change for Implementation of Water Quality and Fish Habitat Improvement Projects; and FURTHER THAT: the NVCA Board thanks the municipal, provincial and federal partners for their funding to allow this project to move forward. Carried; C.3) Staff Report No. 50-08-17-BOD from the Director, Watershed Management Services regarding a Summary of Planning Services Activities and Cost Tracking from July 1 2016 to August 1 2017; and Moved by: P. Hall Seconded by: K. White RES: 74-17 RESOLVED THAT: Staff Report No. 50-08-17-BOD on a summary of the Planning Services Activities and Cost Tracking be received for information. FURTHER THAT: the CAO and 2nd Vice Chair report back to the Board by November 24, 2017. Carried; C.6) Staff Report No. 53-08-17-BOD from the Director, Corporate Services regarding the 2018 Preliminary Budget Guidelines. Moved by: P. Hall Seconded by: K White RES: 75-17 RESOLVED THAT: Staff Report No. 53-08-17-BOD regarding guidelines for the development of the 2018 NVCA draft budget be received; and FURTHER that staff be prepared to bring recommendations to reduce costs and identify revenue opportunities; and THAT: staff be directed to prepare a draft 2018 budget for consideration by the Board of Directors on September 22, 2017. Carried; Page 110 of 119 14.f) Minutes of Nottawasaga Valley Conservation Authority m... 12. CLOSED SESSION Moved by: B. Meadows Seconded by: P. Hall RES: 76-17 RESOLVED THAT: this meeting of the Board of Directors No. BOD-08-17 move into closed session at 12:18 p.m. to address matters pertaining to: Personal matters about an identifiable individual, including Authority staff. Staff Report No. 55-08-17-BOD regarding information and potential for a NVCA Foundation. Litigation or potential litigation, including matters before administrative tribunals, affecting the Authority. Notice to Appeal, Supreme Court of Canada Gilmor v. NVCA v. Township of Amaranth; and FURTHER THAT: Doug Hevenor, Chief Administrative Officer, Chris Hibberd, Director, Watershed Management Services, Sheryl Flannagan, Director, Corporate Services and Byron Wesson, Director, Land, Education and Stewardship Services be in attendance. Carried; Moved by: W. Benotto Seconded by: D. Doherty RES: 77-17 RESOLVED THAT: the Board of Directors rise from closed session at 12:20 p.m. and report progress. Carried; Moved by: N. Bifolchi Seconded by: G. Little RES: 78-17 RESOLVED THAT: the Staff Report No. 55-08-17-BOD regarding a status update on understanding and potentially establishing a NVCA Foundation be received; and FURTHER THAT: staff are directed to come back in the 1st quarter of 2018 to deliver a proposal demonstrating the potential in establishing a charitable number for a new Conservation Foundation under the Corporations Act. Carried; Page 111 of 119 14.f) Minutes of Nottawasaga Valley Conservation Authority m... Moved by: W. Benotto Seconded by: B. Meadows RES: 79-17 WHEREAS: the NVCA has been served with a Notice of Application for Leave to Appeal, Supreme Court of Canada, Gilmor v. NVCA v. Township of Amaranth; and $25,000.; therefore BE IT RESOLVED: the Chair and Chief Administrative Officer be directed to seek financial assistance from the Province and Conservation Ontario regarding the Gilmor appeal. Carried; 13. OTHER BUSINESS request to the Federation of Canadian Municipalities for the development of a climate adaptation plan. Moved by: W. Benotto Seconded by: P. Hall RES: 80-17 RESOLVED THAT: the Board of Directors request their municipalities to prepare a resolution and letter regarding their municipal support for the development of a climate adaptation plan; and FURTHER THAT: the Council resolution and letter be forwarded to Chris Carried; 14. ADJOURN Moved by: D. Doherty Seconded by: N. Bifolchi RES: 81-17 RESOLVED THAT: the Board of Directors adjourn at 12:45 P.M. until the next scheduled meeting and bus tour on September 22, 2017 at Suite Works, 92 Caplan Ave., Barrie or at the call of the chair. Carried; _________________________ __________________________________ Doug Lougheed, Chair Doug Hevenor, Chief Administrative Officer Approved this ____ day of __________, 2017 Page 112 of 119 15.a) Correspondence dated September 20, 2017 from Dawn McAl... Page 113 of 119 15.b) Correspondence dated September 22, 2017 from Jeff Barr... CƩƚƒʹJeff Barron \[mailto:JBarron@pridesigns.com\] {ĻƓƷʹFriday, September 22, 2017 3:04 PM ƚʹBelsey, Robert <rbelsey@oro-medonte.ca> {ǒĬƆĻĭƷʹ RE: Sign Application Exemption- Home Hardware #L3V8H9 - 66 Line 15 South, Oro Medonte LƒƦƚƩƷğƓĭĻʹ High Good afternoon Robert. As you requested below and as we talked about on the phone on Monday. Attached for you is a PDF file detailing the 4 sings (2 fascia wall signs and 2 awning signs) proposed for the Home Hardware location at the above noted address. Please note the 2 awnings have changed in size slightly and their attachment to the wall has changed slightly, the attached updated drawings show the corrected sizes after we did a site check to take measurements. Both the proposed wall signs have not changed at all from what I originally sent you. The areas of the signs are; SIGN #1 = 2.42 m2 SIGN #2 = 13.94 m2 AWNING A = 0.91 m2 (area of the words on the awning) AWNING B = 1.15 m2 (area of the words on the awning) Total proposed sign area combined = 18.42 m2 of sign area. That equals 15.65 % of the walls area Page 1 of the attached PDF shows all these details and sizes and measurements. The other pages are the art & structural drawing for each proposed item. Please accept this e-mail as our request for a exemption to Council. We are requesting the 4 proposed signs as shown in the attached drawings be allowed to cover 15.65 % of the wall, rather than the 5% of the wall allowed for in the sign by- law. Let me know if you have any questions. Thank you, Jeff Barron Page 114 of 119 15.b) Correspondence dated September 22, 2017 from Jeff Barr... bsfb tjho $3 n3 TJHO 24/:5 C . xbmm tjho xpset uif pg n3 pg & BXOJOH 2/26bsfb 26/76 pg n3* n3 bsfb bsfb 6/99 29/53 xbmmtjho > b frvbm n3 gps tjhot xpvme 211( 228/8 bmmpx > bsfb up bsfb gu qspqptfe tr tjho xbmm $2 n3 gpvs uif 2-378 fyfnqujpo pg TJHO >uif 3/53 b pg Xbmm 23/78( qfsdfoubsfb pg y Bsfb211()GjwfUpubmSfrvftujoh B . tjho xpset pg n3 BXOJOH 1/:2bsfb Page 115 of 119 15.c) Correspondence dated October 3, 2017 from Michael Walt... Thursday, nd November 2, from 6:00 p.m. - 8:30 p.m. Page 116 of 119 15.d) Correspondence received from Oro-Medonte Chamber of Co... Page 117 of 119 17.a) By-Law No. 2017-128: Being a By-Law to Amend By-Law No... Page 118 of 119 19.a) By-Law No. 2017-127: Being a by-law to confirm the pro... The Corporation of the Township of Oro-Medonte By-Law No. 2017-127 Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, October 11, 2017 Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By-Law, unless the municipality is specifically authorized to do otherwise; And Whereas The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By-Law; Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, October 11, 2017, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. th By-Law Read a First, Second and Third time, and Passed this 11 day of October, 2017. The Corporation of the Township of Oro-Medonte __________________________ Mayor, H.S. Hughes __________________________ Deputy Clerk, Janette Teeter Page 119 of 119