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04 26 2017 Council Agenda The Township of Oro-Medonte Council Meeting Agenda Council Chambers Wednesday, April 26, 2017 6:00 p.m. - Closed Session 7:00 p.m. - Open Session Page 1. Call to Order - Moment of Reflection: 2. Adoption of Agenda: 7 - 8a) Motion to Adopt the Agenda. \[Addenda\] 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing). 5. Minutes of Council and Committees: 9 - 21a) Minutes of Heritage Committee meeting held on Monday, April 10, 2017. 22 - 45 b) Minutes of Council meeting held on Wednesday, April 12, 2017. 6. Recognition of Achievements: None. 7. Public Meetings: None. 8. Deputations: 46 - 55 a) 7:00 p.m. Len Watson, Horseshoe Valley Property Owners Association (HVPOA) re: Proposed Water Rates. 56 - 58 b) 7:10 p.m. Helen MacRae re: Proposed Water Rates. 9. Presentations: None. Page 1 of 257 Council Meeting Agenda - April 26, 2017 10. Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. 11. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda, and shall be conducted as follows: Open Forum shall last no longer than 20 minutes; Each speaker shall be required to identify the agenda item they are speaking to and provide their name and address, which may become part of the public record; A speaker shall be limited to 2 minutes per agenda item; No response shall be provided to any question posed during Open Forum; No discussion, debate or decisions will occur during Open Forum; Each speaker is permitted to speak only once per agenda item; A speaker may provide comment on one agenda item and then shall step aside to enable another to provide comment on an agenda item; No speaker shall speak to a second agenda item until other individuals have had an opportunity to speak once; Speakers providing comment on the same agenda item, shall be requested to limit their comments so as to provide additional information and not repeat the same information provided by a previous speaker; Comments made during Open Forum will not form part of the minutes of the meeting; The following matters will not be permitted during Open Forum: o Comments/complaints against Members of Council or Township staff; o Matters beyond the jurisdiction of Council or the Township; o Closed Session agenda items, including current or pending litigation, or Insurance claims and/or pending claims by or against the Township; o Comments with respect to Minutes of Council and Committees; o Comments that are contrary to the Municipal Freedom of Information and Protection of Privacy Act; o Comments with respect to any applications which have proceeded through a Public Meeting in accordance with the Planning Act, with the exception of comment related to a recommendation contained within the Staff Report. The Chair may conclude Open Forum prior to the 20 minute maximum Page 2 of 257 Council Meeting Agenda - April 26, 2017 time limit, for non-compliance with the Open Forum parameters, Conduct of Members of the Public, or any other reason. 12. Reports of Municipal Officers: 59 - 68 a) Report No. DS2017-036, Andria Leigh, Director, Development Services re: Removal of Holding (H) Provision, 2016-ZBA-11 (Chris Demarki), 3508 Penetanguishene Road, Township of Oro-Medonte \[Refer to Item 17b)\]. 69 - 196 b) Report No. ES2017-06, Michelle Jakobi, Manager, Environmental Services Compliance & Capital Projects re: Municipal Drinking Water Systems 2017 Service Rate (Post Community Information Centres) \[Refer to Item 17f)\]. 197 - 201 c) Report No. OCS2017-04, Shawn Binns, Director, Operations & Community Services re: Oro-Medonte Minor Soccer Creek Event Grounds Lease. 202 - 204 d) Report No. OCS2017-11, Shawn Binns, Director, Operations & Community Services re: Award of Tender OCS 2017-010, Supply and Delivery of Winter Sand. 205 - 209 e) Report No. OCS2017-12, Shawn Binns, Director, Operations & Community Services re: Purbrook Drain - Block Assessments and Court of Revision Assessment Amendments. 210 - 212 f) Report No. OCS2017-13, Shawn Binns, Director, Operations & Community Services re: Award of Tender OCS 2017-003, Supply and Delivery of two tandem plow/dump combination trucks. 213 - 220 g) Report No. LS2017-05, Doug Irwin, Director, Legislative Services/Clerk re: Municipal Law Enforcement Occurrence Report Year End-2016. 221 - 222 h) Doug Irwin, Director, Legislative Services/Clerk re: February 8, 2017, Motion No. C170208-14 re: 2018 Municipal Election, Vote Method \[Refer to Item 17a)\]. 13. Reports of Members of Council: a) Updates from Council Representatives County of Simcoe and Township Partners and Agencies. Agencies. Page 3 of 257 Council Meeting Agenda - April 26, 2017 14. Consent Agenda: 223 a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, Notice of Closure, Replacement of Line 9 North Bridge, Closed beginning Monday, March 20, 2017 and Scheduled to Reopen July 2017. 224 - 230 b) Minutes of Sustainability Plan Steering Committee meeting held on March 9, 2017. Staff Recommendation: Receive for Information Only. 231 - 232 c) Correspondence dated April, 2017 from Dipika Damerla, Minister of Seniors Affairs re: Request to Proclaim, June 1-30, 2017 as "Seniors' Month". Staff Recommendation: Receive, Proclaim, Post on Township's Website. 233 d) Correspondence dated April 11, 2017 from John Daly, County Clerk, County of Simcoe re: Confirmation of the Township of Oro-Medonte's Appointments to The Lake Simcoe Regional Airport Board of Directors. Staff Recommendation: Receive for Information Only. 234 - 236 e) Correspondence dated April 19, 2017 from Jennie-May Banks and Jill Dunlop, Marketing and Fundraising Director, Child Advocacy Centre Simcoe/Muskoka re: Sun City Swim, Saturday, August 12, 2017. Staff Recommendation: Receive for Information Only. 15. Communications/Petitions: 237 - 238 a) Correspondence dated February 10, 2017 from Shannon Inniss, Head of Purpose of Obtaining an SOP The Big Feastival Canada 2017. 239 - 240 b) Correspondence dated April 12, 2017 from Roger Selman, President, Ramara Chamber of Commerce re: Annual General Meeting and Business Achievement Awards, Tuesday, May 9, 2017, Casino Rama's Anishnaabe Ballroom, 6:00 p.m. 241 c) Correspondence dated April 12, 2017 from James Wonta re: Request for Reduction in Security Amount for Temporary Second Dwelling. 242 - 244 d) Correspondence received April 18, 2017 from Jan Campeau re: Request for Exemption from By-Law No. 2011-176, "Kennel Licensing By-Law". 16. Notice of Motions: None. 17. By-Laws: 245 a) By-Law No. 2017-037: Being a By-Law to Authorize the Use of Alternative Voting Methods (Internet and Telephone) and Vote-Counting Equipment for the 2018 Municipal Election \[Refer to Item 12h)\]. Page 4 of 257 Council Meeting Agenda - April 26, 2017 246 - 247 b) By-Law No. 2017-048: A By-Law to remove the Holding symbol on lands described as follows: Pt S1/2 Lt 42 Con 1 WPR Flos Designated as PT 1 PL 51R40251, PIN 58365-0159 LT, Township of Oro-Medonte, County of Simcoe. 248 - 251 c) By-Law No. 2017-049: A By-Law to Appoint Municipal Law Enforcement Officers/Provincial Offences Officers And to Repeal By-Law Nos. 2016-062 and 2016-117. 252 d) By-Law No. 2017-051: A By-Law to Appoint Representatives to the Lake Simcoe Regional Airport Board of Directors and to Repeal By-law No. 2015- 019. 253 - 254 e) By-Law No. 2017-052: A By-Law to Authorize the Temporary Closing of a Highway and to Repeal By-law No. 2005-125 (Line 11 South Closure By- law). 255 - 256 f) By-Law No. 2017-053: A By-Law to Amend By-Law, 2016--law of The Corporation of the Township of Oro-Medonte to Provide for the -law) \[Refer to Item 12b)\]. 18. Closed Session Items (Unfinished Items): 19. Confirmation By-Law: 257 a) By-Law No. 2017-050: Being a by-Law to confirm the proceedings of the Council meeting held on Wednesday, April 26, 2017. 20. Questions from the Public Clarifying an Agenda Item: Questions from the Public Clarifying an Agenda Item provides an opportunity for the members of the public to seek clarification with respect to the decision which was made on an agenda item, the meaning of the decision and the next steps as a result of the decision. Questions from the Public Clarifying an Agenda Item shall last no longer than 10 minutes; Responses provided to questions posed during Questions from the Public Clarifying an Agenda Item shall be included within the 10 minute maximum time limit; Each speaker shall be required to identify the agenda item they are seeking clarification on and provide their name and address, which may become part of the public record; A speaker shall be limited to 1 minute per question; A speaker may pose a question and then shall step aside to enable another to pose a question; The Chair may conclude Questions from the Public Clarifying an Agenda Item prior to the 10 minute maximum time limit, for non- Page 5 of 257 Council Meeting Agenda - April 26, 2017 compliance with the above parameters, Conduct of Members of the Public, or any other reason. 21. Adjournment: a) Motion to Adjourn. Page 6 of 257 2.a) Motion to Adopt the Agenda. Page 7 of 257 2.a) Motion to Adopt the Agenda. Page 8 of 257 5.a) Minutes of Heritage Committee meeting held on Monday, A... Page 9 of 257 5.a) Minutes of Heritage Committee meeting held on Monday, A... Page 10 of 257 5.a) Minutes of Heritage Committee meeting held on Monday, A... Page 11 of 257 5.a) Minutes of Heritage Committee meeting held on Monday, A... Page 12 of 257 5.a) Minutes of Heritage Committee meeting held on Monday, A... Page 13 of 257 5.a) Minutes of Heritage Committee meeting held on Monday, A... Page 14 of 257 5.a) Minutes of Heritage Committee meeting held on Monday, A... Page 15 of 257 5.a) Minutes of Heritage Committee meeting held on Monday, A... Page 16 of 257 5.a) Minutes of Heritage Committee meeting held on Monday, A... Page 17 of 257 5.a) Minutes of Heritage Committee meeting held on Monday, A... Page 18 of 257 5.a) Minutes of Heritage Committee meeting held on Monday, A... Page 19 of 257 5.a) Minutes of Heritage Committee meeting held on Monday, A... 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Page 44 of 257 5.b) Minutes of Council meeting held on Wednesday, April 12,... Page 45 of 257 8.a) 7:00 p.m. Len Watson, Horseshoe Valley Property Owners ... Page 46 of 257 8.a) 7:00 p.m. Len Watson, Horseshoe Valley Property Owners ... Page 47 of 257 8.a) 7:00 p.m. Len Watson, Horseshoe Valley Property Owners ... Page 48 of 257 8.a) 7:00 p.m. Len Watson, Horseshoe Valley Property Owners ... Page 49 of 257 8.a) 7:00 p.m. Len Watson, Horseshoe Valley Property Owners ... Page 50 of 257 8.a) 7:00 p.m. Len Watson, Horseshoe Valley Property Owners ... Page 51 of 257 8.a) 7:00 p.m. Len Watson, Horseshoe Valley Property Owners ... Page 52 of 257 8.a) 7:00 p.m. Len Watson, Horseshoe Valley Property Owners ... Page 53 of 257 8.a) 7:00 p.m. Len Watson, Horseshoe Valley Property Owners ... Page 54 of 257 8.a) 7:00 p.m. Len Watson, Horseshoe Valley Property Owners ... Page 55 of 257 8.b) 7:10 p.m. Helen MacRae re: Proposed Water Rates. 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Up!sfrvftu!efgfssbm!pg!uif!cz.mbx!voujm!jttvft!sbjtfe!bu!uif!DJDt!bsf!qspqfsmz!dpotjefsfe!cz!uif!qvcmjd! boe!sbuft!bsf!qspqptfe!gps!sfwjfx!xijdi!ep!opu!ejtdsjnjobuf!bhbjotu!mpx!xbufs!dpotvnfst!boe!jo! gbwpvs!pg!ijhi!xbufs!dpotvnfst/! ```````````````````````````````````````````````````````````````````````````````` Jg!zpv!bsf!sfrvftujoh bdujpo-!ibwf!zpv!cffo!jo!dpoubdu!xjui!b!tubgg!nfncfs!up!tffl!b!sftpmvujpo xjui!sfhbse! o up!uijt!nbuufs@! Zft!! Op Nbzps-Dpvodjmmpst-tubggbuuifDJDtpoBqsjm21boe22-3128/Fnbjm Jg!zft-!xip!xfsf!zpv!jo!dpoubdu!xjui@!``````````````````````````````````````````````````` Page 56 of 257 8.b) 7:10 p.m. Helen MacRae re: Proposed Water Rates. .3. Sfbtpo!xiz!uijt!qsftfoubujpo!jt!jnqpsubou!up!Dpvodjm!boe!up!uif!nvojdjqbmjuz;!! 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Qfstpobm!jogpsnbujpo!po!uijt!gpsn!jt!dpmmfdufe!voefs!uif!mfhbm!bvuipsjuz!pg!uif!Nvojdjqbm!Bdu-!T/P/!3112-! d/36!bt!bnfoefe/!!Uif!jogpsnbujpo!jt!dpmmfdufe!boe!nbjoubjofe!gps!uif!qvsqptf!pg!dsfbujoh!b!sfdpse!uibu jt!bwbjmbcmf!up!uif!hfofsbm!qvcmjd!qvstvbou!up!Tfdujpo!38!pg!uif!Nvojdjqbm!Gsffepn!pg!Jogpsnbujpo!boe Qspufdujpo!pg!Qsjwbdz!Bdu/!!Rvftujpot!bcpvu!uijt!dpmmfdujpo!tipvme!cf!ejsfdufe!up!uif!DmfslÉt!Pggjdf-Uif Dpsqpsbujpo!pg!uif!Upxotijq!pg!Psp.Nfepouf-!259!Mjof!8!Tpvui-!Psp.Nfepouf-!Poubsjp-!M1M!3F1/ 2103127 Page 57 of 257 8.b) 7:10 p.m. Helen MacRae re: Proposed Water Rates. Page 58 of 257 12.a) Report No. DS2017-036, Andria Leigh, Director, Develop... Page 59 of 257 12.a) Report No. DS2017-036, Andria Leigh, Director, Develop... Page 60 of 257 12.a) Report No. DS2017-036, Andria Leigh, Director, Develop... Page 61 of 257 12.a) Report No. DS2017-036, Andria Leigh, Director, Develop... Page 62 of 257 12.a) Report No. DS2017-036, Andria Leigh, Director, Develop... 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Page 217 of 257 12.g) Report No. LS2017-05 , Doug Irwin, Director, Legislati... Page 218 of 257 12.g) Report No. LS2017-05 , Doug Irwin, Director, Legislati... Page 219 of 257 12.g) Report No. LS2017-05 , Doug Irwin, Director, Legislati... Page 220 of 257 12.h) Doug Irwin, Director, Legislative Services/Clerk re: F... Page 221 of 257 12.h) Doug Irwin, Director, Legislative Services/Clerk re: F... Page 222 of 257 14.a) Announcements of Interest to the Public: Township of O... TownshipofOro-Medonte NO C Replacement of Line9 North Bridge Contract No.:300037029 The Township of Oro-Medontehereby notifies and advises all local residents and affected parties of the scheduled ReplacementofOro-MedonteLine 9 North Bridge and subsequent Closure ofLine 9 North, in the TownshipofOro-Medonteand CountyofSimcoe. The new replacement structure will provide the following: A full two-lane structure. Improved vertical road profile and sightlines. Improved barrier protection and installation of guard rail. Oro-MedonteLine 9 North Bridgeis located on Line 9 Northover the ColdwaterRiver, approximately 900 m north of Mount St. Louis Road East.The section ofLine 9 Northbetween County Road 19 (a.k.a. Moonstone Road) and Mount St. Louis Road East will be: th , 2017, Closed for Bridge Replacement, beginning Monday, March 20 and is scheduled to reopen: July2017. Local access will be maintained throughout the duration of the Bridge ReplacementWorks, via County Road 19 to the northof the crossing, and Mount St. Louis Road Eastto the south, as below. We apologize for any inconvenience this may cause local residents for the duration of the Bridge ReplacementWorks.Future updates and correspondence relating to the Project can be found on the Township of Oro-Medonte website, www.oro-medonte.ca. Should you have anyquestionsor concerns,please contact the following: Contract Administrator Mr. Matthew Brooks, P.Eng. R.J. Burnside & Associates Limited 3 Ronell Crescent Collingwood ON L9Y 4J6 T: 705-797-4284 E: matt.brooks@rjburnside.com Oro-Medonte Line 9 North Bridge Owner Mr.Justin Metras,C.E.T. Manager,Infrastructure andCapital ProjectsTownship ofOro-Medonte 148 Line 7South Oro-Medonte ON L0L 2E0 T: 705-487-2171, Ext. 2125 E:jmetras@oro-medonte.ca Page 223 of 257 14.b) Minutes of Sustainability Plan Steering Committee meet... Sustainability Plan Steering Committee (SPSC) Meeting _ APPROVED MINUTES Date Thursday, March 9, 2017 Time10am-12pm Location Sustainable Severn Sound_s Office (c/o North Simcoe Community Futures Development Corporation), 105 Fourth Street, Midland Attendance Councillor Barbara Coutanche, Township of Oro-Medonte Councillor Cate Root, Township of Tay Councillor Jonathan Main, Town of Midland Councillor Ron Stevens, Township of Severn Deputy Mayor Steffen Walma, Township of Tiny, County of Simcoe representative Doug Luker, CAO, Township of Tiny (Chair) Julie Cayley, General Manager, Severn Sound Environmental Association Tracy Roxborough, Sustainability Coordinator, Sustainable Severn Sound Regrets Andrea Betty, Director of Planning and Community Development, Town of Penentanguishene Chris McLaughlin, General Manager, NSCFDC (Alternate Chair) Councillor Jack Contin, Town of Midland Councillor Mike Lauder, Town of Penentanguishene Gail Marchildon, Office Manager, Severn Sound Environmental Association Jennifer Schnier, Communications and Economic Development Officer, Township of Georgian Bay Marina Whelan, Program Manager, Health Protection Service, Simcoe Muskoka District Health Unit Morgan Levison, Public Health Promotor, Simcoe Muskoka District Health Unit Nick Popovich, Director of Development Services, Township of Georgian Bay 1.0Welcome, Introductions and Approval of Agenda Chair asked for additions or changes, and receiving none, requested a motion to approve the agenda. Moved by S. Walma and seconded by J. Main. Agenda approved. 2.0Approval of Minutes from the 9-Feb-17 SPSC Meeting Discussion: No comments or corrections received. Chair requested a motion to approve the 9-Feb-17 minutes, then moved by B. Coutanche and seconded by J. Main. Minutes approved. SPSC MEETING MINUTES _ 9-Mar-17, APPROVED 6-APR-17 Page8 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 224 of 257 14.b) Minutes of Sustainability Plan Steering Committee meet... Action: T. Roxborough to send approved 9-Feb-17 minutes to each clerk for distribution to Councils. Minutes are also to be posted on the SSS website. 2.1SSS Terms of Reference and Membership List (for Information) Discussion: T. Roxborough summarized the changes to the Terms of Reference and Membership List as recommended by the committee at the last meeting. Chair requested any additions or changes. T. Roxborough reviewed the additions, as: _Committee Composition The SPSC is composed of one (1) representative appointed from each of the member organizations, with an alternate designated per the choice of the municipality or organization. Additionally, representatives from other organizations may be invited to sit on the SPSC as voting or non-voting members as determined by the Chair._ _Decision Making Quorum of fifty percent of members will be required to make official decisions. Meetings may proceed without quorum, with all decisions pending ratification at the next meeting where quorum is achieved. Tasks will be assigned by consensus. Formal motions will be utilized as deemed necessary by the Chair. If at any time more than one representative per municipality or organization is in attendance at a scheduled Sustainability Plan Steering Committee meeting, and a vote is called by the Chair, only one vote per each municipality or organization shall be recorded._ The Chair requested a motion to approve the revised SSS and SPSC Terms of Reference and Membership List. Moved by S. Walma, seconded by J. Main. Action Item: T. Roxborough to send a copy of the TOR and the Membership List to all committee members, as signed and dated by D. Luker. 3.02017 SSS Work Plan Items 3.1Project 1: Communications and Engagement Activities February Sustainability Bulletin https://www.sustainablesevernsound.ca/news-article.php?id=19 SPSC MEETING MINUTES _ 9-Mar-17, APPROVED 6-APR-17 Page8 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 225 of 257 14.b) Minutes of Sustainability Plan Steering Committee meet... Discussion: Provided for information. Bulletin was sent to Councils and staff through the Clerks. For future bulletins, it was recommended that the Coordinator send the bulletin for distribution to Council and staff through the clerk as has been done, but also request a CC when that is competed _ both to SSS and the respective SPSC representative. FINAL: February Report to Council (re: Municipal Energy Planning) Discussion: Report will be sent to Councils for Information via the Clerks. SPSC members will be copied on this e-mail. Council members and staff please pull the item or make note during Council as to the contents of the report, being: 1.The Benefits of CEP for Municipalities (the _Why_) 2.Options for Plan Development (the _How_) 3.Available Funding Opportunities to Support a CEP (more _How_) 4.Recommendations to Municipalities (if the municipality is not ready for a CEP, consider the examples of municipally-tested strategies instead). Action Item: T. Roxborough to edit the report Committee member to support the submission of the report by making note during Council or Committee meeting(s), and pulling as appropriate. DRAFT: March Report to Council (Re: Earth Hour 2017) Discussion: Report has been developed with a recommendation as follows: _That the Sustainability Committee recommend that our partner Councils support Earth Hour and encourage residents and businesses to participate. The report includes a proclamation template, a media template and promotional items for municipal use._ This is time sensitive, as March 25 is Earth Hour. SSS would like direction on the best method for distribution each partner (i.e., (1) via clerk, (2) directly to CAO_s and Council, (3) via Committee members and they determine the most appropriate point of contact). The committee directed SSS to send to each representative, and to develop an article for release to regional media contacts. Actions: T. Roxborough to send report and the included resources to each representative, and to develop an article for release to regional media contacts. 3.2Project 2: Website Maintenance and Development SPSC MEETING MINUTES _ 9-Mar-17, APPROVED 6-APR-17 Page8 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 226 of 257 14.b) Minutes of Sustainability Plan Steering Committee meet... Discussion: T. Roxborough provided an update on case study development, resources, and funding as added to the SSS website. Two will be added by the release of the late March Sustainability Bulletin, and shared with municipalities and partners. Case Studies: In-Progress (Midland Green Fleet Assessment, Tiny Earth Week program) Resources: Visit https://www.sustainablesevernsound.ca/super-pages.php Funding:Visit https://www.sustainablesevernsound.ca/funding.php FCM - Municipalities for Climate Innovation: Plans & Studies Grant https://www.sustainablesevernsound.ca/event.php?id=49 The type of initiatives the program supports include: The assessment of the vulnerability to flooding of buildings in a neighbourhood. Ways to reduce GHG emissions from waste collection trucks by optimizing routes and reducing the frequency of garbage and recycling pick-up. Plans to encourage residents to use less polluting forms of transportation by encouraging cycling, walking and transit. The impact of a municipal policy change, such as a no-idling policy. As more information becomes available, SSS will share that information with the committee, and determine if there is an opportunity to access that funding for the municipalities or for SSS. Action Items: T. Roxborough to include in minutes for distribution, and complete a minimum of 2 case studies by month-end, and release through the March Sustainability Bulletin. As information regarding the FCM funding becomes available SSS will share with the committee. 3.3Project 3: Sustainability Speaker Series Energy Training Survey Discussion: T. Roxborough provided an overview of the results from the LAS Group Energy Training Survey, available at: https://www.surveymonkey.com/r/energytrainingneedsanalysis Results (10 responses) indicate the Employee Engagement Workshop as option of most interest. This would involve staff awareness survey, Energy 101, Understanding Your Bill, Ways to Save at Work and Home, and a follow-up survey. The delivery preference was a half-day workshop. The cost for this is: Mixed Municipality a.Full Day Cost: SPSC MEETING MINUTES _ 9-Mar-17, APPROVED 6-APR-17 Page8 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 227 of 257 14.b) Minutes of Sustainability Plan Steering Committee meet... - $400 per person per day (all inclusive) - Minimum 20 people ($8,000 charge) - Eligible for 50% IESO incentive b.Half Day Cost: - To be negotiated T. Roxborough requested approval to proceed with the planning for a half or full day Employee Energy Engagement Workshop for municipalities, with further details and information to be provided at the April committee meeting for member review and final approval to proceed. Chair requested a motion to approve the initial planning for a half or full day Employee Energy Engagement Workshop. Action Item: T. Roxborough to initiate planning and reconnect with LAS to investigate eligibility for IESO funding to support the workshop. OTF Funding Application Discussion: None. Provided for information. Submitted on 22-Feb-17, as approved by the committee on 5-Jan-17 and further on 9-Feb-17. SSS will summarize the submission for further discussion and next steps for SSS and the SPSC at the April meeting. Action Item: SSS to summarize the application and the key activities for committee review and discussion at the April meeting. County of Simcoe: Arts, Culture and Built Heritage Funding Discussion: Application denied due to similarity to previous year submission. Action Item: SSS to meet with SSS County representative on Friday, March 17, S. Walma, to investigate alternatives to the ACH funding. 4.0SSS Project Budget 4.1Financial Statement: February 28, 2017 Discussion: T. Roxborough confirmed SSS has received payment from Severn, Tiny, and Penetanguishene. SSS will be sending invoices to Georgian Bay, Tay, Oro-Medonte and Midland this afternoon or Monday. In the bank, SSS has assets of, and based on expenses for of $11,703 for Jan-Feb, was $142 under budget (projected was $11,844). Considering the unsuccessful application to the County, SSS will explore other opportunities for funding, and moving forward, although the potential County funding was not included as income for 2017, as SPSC MEETING MINUTES _ 9-Mar-17, APPROVED 6-APR-17 Page8 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 228 of 257 14.b) Minutes of Sustainability Plan Steering Committee meet... it was non-confirmed. Chair requested motion to receive the 28-Feb-17SSS Financial Statement for information. Moved by J. Main, seconded by R. Stevens. Motion approved. 5.0March 2017 _ April 2017 Meeting Schedule DateTimeLocationPurpose Thursday, April 6, 201710am-12pmSSS Office, 105 Review LAS Energy Training Proposal Fourth Street, Discuss OTF Application, new FCM MidlandFunding, Potential Next Steps Review Version 3.0 SSS/SSEA Merger Proposal Document Thursday, May 4, 201710am-12pmSSS Office, 105 To Be Determined Fourth Street, Midland Thursday, June 8, 201710am-12pmSSS Office, 105 To Be Determined Fourth Street, Midland 6.0Information Sharing/Other Items 6.1SSS Business Case: SSS Merger with SSEA - Proposal DRAFT, Version 1.0 DRAFT, Version 2.0 Discussion: Coordinator provided an overview of the discussions to date regarding the potential merger of SSS with SSEA, and requested direction from the committee regarding the proposal. J. Cayley advised that the executive of SSEA will meet to discuss the merger and the submission of the revised proposal to the SSEA Board at their next meeting scheduled for April 20. SPSC will review Version 3.0 of the Merger Proposal at the next meeting on April 6. SSS requested comments on Version 2.0 from the committee, and will send with the draft minutes with a request for comment. Recommendations were also received from the committee to prepare a Package of Information, and to ensure careful consideration of communications moving forward. SPSC MEETING MINUTES _ 9-Mar-17, APPROVED 6-APR-17 Page8 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 229 of 257 14.b) Minutes of Sustainability Plan Steering Committee meet... Action Items: SSEA representative to schedule meeting with the SSEA executive and provide further direction to SSS staff on the next steps regarding the submission of the proposal. 6.2Roundtable Sharing of Projects and Information Discussion: Tiny: LAS annual Town Hall information sessions have been scheduled in five municipalities across the province to speak to upcoming Programs and Services, including Roads Assessment Service, Fleet Management Service, Sewer and Water Line Warranty Service, Fuel Procurement, Energy Training. Further information is available in the flyer below: Penetanguishene: A. Betty shared the enclosed information on the Wege Small Cities Grant. Cities with populations under 100,000 can submit a sustainable and meaningful project for consideration for an award that balances economic, social, and environmental aspects within the community that could be used as a best practice in other cities. County of Simcoe: S. Walma summarized the outcomes from the Waste Management Forum held on February 9, on how to increase diversion rates, with the solutions being explored: Curbside textile and electronics pick-up, Pet waste and diapers through the green bin, Reward program, and/or Standard recycling bin sizes. Also, the government has increased the available rebate on electric vehicles, with up to $13,000 available for buyers. For more information, visit their website at: http://www.mto.gov.on.ca/english/vehicles/electric/electric-vehicle-incentive-program.shtml Oro-Medonte: B. Coutanche informed the committee that the Township reviewed the SSS request and approved the request of $9,800 for $4,200. Further discussions will occur with SSS and B. Coutanche. 7.0Adjournment:Time:12:10pm Next Meeting When:Thursday, April 6, 2017 Time:10am-12pm Where:SSS Office, 105 Fourth Street, Midland SPSC MEETING MINUTES _ 9-Mar-17, APPROVED 6-APR-17 Page8 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 230 of 257 14.c) Correspondence dated April, 2017 from Dipika Damerla, ... MinisterMinistre délégué Responsible foraux Affaires des SeniorsAffairspersonnes âgées the 6Floor6étage 400 University Avenue400, avenue University Toronto ON M7A 2R9Toronto ON M7A 2R9 Tel.: (416)314-9710Tél.: (416) 314-9710 Fax: (416) 325-4787Téléc.: (416) 325-4787 April, 2017 Dear Mayor or Reeve, rd June marks the 33anniversary of Seniors Month in Ontario. To recognize the important role seniors play in our communities, we will be celebrating this year under the theme of Living Your Best Life. During our celebrations in June, we can highlight how our seniors have built our communities and continue to contribute their time and talents in many ways. Its important we all recognize their achievements, and what better way than by proclaiming June as Seniors Month in your community. I am asking you to make this proclamation and have attached a sample to make it easier for your municipality to participate. We will also be sending promotional materials for Seniors Month soon. I would also like to encourage you to work with your local MPP(s) to host Seniors Month events in your community. We would be happy to help you promote your event online. Please send your event details to infoseniors@ontario.ca. Two years ago we introduced our Twitter account to Ontarios seniors and we were impressed by the enthusiastic response to our online campaign. If you havent already done so, please follow us @OntSeniors. For 2017, I encourage you to visit (and like) our new Facebook page: facebook.com/SeniorsOntario, where seniors across Ontario can share information important to them. Each year, municipalities have the opportunity to pay tribute to one outstanding senior with the Senior of the Year Award. A certificate, provided by the Ontario government, is signed by Her Honour the Honourable Elizabeth Dowdeswell, Lieutenant Governor, myself as Minister of Seniors Affairs, and the local Head of Council. I encourage you to submit a nomination before April 30, 2017 and during Seniors Month, showcase how your seniors are making a difference in your community. Throughout the month of June, I hope to visit a number of municipalities to help celebrate the achievement of local seniors. Finally, for more information on Seniors Month and other supports for seniors, please visit the Ministry website at www.ontario.ca/seniors. Thank you for your consideration, and for honouring how our seniors are living their best lives. Sincerely, Dipika Damerla Minister of Seniors Affairs Enclosed: sample proclamation Page 231 of 257 14.c) Correspondence dated April, 2017 from Dipika Damerla, ... Seniors Month Proclamation Seniors Month June 1 30, 2017 WHEREAS Seniors Month is an annual province-wide celebration; WHEREAS seniors have contributed and continue to contribute immensely to the life and vibrancy of this community; WHEREAS seniors continue to serve as leaders, mentors, volunteers and important and active members of this community; WHEREAS their contributions past and present warrant appreciation and recognition and their stories deserve to be told; WHEREAS the health and well-being of seniors is in the interest of all and further adds to the health and well-being of the community; WHEREAS the knowledge and experience seniors pass on to us continues to benefit all; I, Mayor _______________, do hereby proclaim June 1-30, 2017 Seniors Month in _______________ and encourage all citizens to recognize and celebrate the accomplishments of our seniors. Dated in the Mayors Office on this ____________ day of ____________, 2017. _______________ Mayor Page 232 of 257 14.d) Correspondence dated April 11, 2017 from John Daly, Co... Page 233 of 257 14.e) Correspondence dated April 19, 2017 from Jennie-May Ba... Jennie-May Banks 705-309-9256 Registered Social Worker Registered Yoga Teacher (CYT 300hrs) Page 234 of 257 14.e) Correspondence dated April 19, 2017 from Jennie-May Ba... Efbs!Dpnnvojuz!Qbsuofs- Uif!Sun City Swim takes place on Saturday August 12, 2017 boe!xf!bsf!btljoh!zpv!up!ifmq!vt!nblf!ju!b! sftpvoejoh!tvddftt"!! Pshboj{fe!cz!uif!Dijme!Bewpdbdz!Dfousf!Tjndpf0Nvtlplb!)DBDTN*-!uijt!Tvo!Djuz!Txjn!sbjtft!nvdi.offefe! gvoet!up!ifmq!restore the lives of vulnerable and abused children and youth jo!uif!sfhjpo/! Since opening in 2014, the Centre in Orillia has provided assistance to police and child protection services for over 550 forensic interviews of child sexual or physical abuse. Pvs!Bewpdbuf!uifo qspwjeft!tvqqpsu!up!uif! dijme!boe!uif!gbnjmz!evsjoh!uif!dpvsu!qspdftt/!Zpvs!tvqqpsu!jt!offefe!gps!pvs!po.hpjoh!tfswjdft/ Uif!gbdu!jt-!2!jo!4!hjsmt!boe!2!jo!7!cpzt!xjmm!fyqfsjfodf!tfyvbm!bcvtf!boe0ps!tfyvbm!fyqmpjubujpo!cfgpsf!uifz! hsbevbuf!gspn!ijhi!tdippm/!Uif!DBDTN!jt!ubljoh!uif!mfbe!jo!qspufdujoh!pvs!dijmesfo!boe!zpvui-!boe!qspwjejoh!b! tbgf!tqbdf!gps!uifn!up!tqfbl!xjui tpdjbm!tfswjdf!qspgfttjpobmt!bgufs!uifz!ejtdmptf!bcvtf/ Xf!ibwf!dsfbufe!b!wbsjfuz!pg!cvtjoftt!tqpotpstijq!mfwfmt!gps!zpvs!dpotjefsbujpo/!Zpv!xjmm!cf!sfdphoj{fe!jo!wbsjpvt! xbzt!mfbejoh!vq!up!uif!fwfou-!bu!uif!fwfou!jutfmg-!boe!bgufs!uif!fwfou!cpui!pomjof!boe!jo!b!qsjou!bewfsujtfnfou/!Qmfbtf! tff!uif!buubdife!tqpotpstijq!qbdlbhf!gps!uif!ejggfsfou!tqpotpstijq!mfwfmt!boe!sfdphojujpo!jodfoujwft/ On behalf of the CACSM we thank you for your generosity, philanthropic vision and, most of all, for caring! Qmfbtf!ep!opu!iftjubuf!up!dpoubdu!vt!xjui!boz!rvftujpot!zpv!nbz!ibwf/!Zpv!dbo!sfbdi!vt!cz!qipof!bu!816.438.1229! ps!cz!fnbjm!bu!kevompqAdbdtjndpfnvtlplb/db/ Xf!mppl!gpsxbse!up!xpsljoh!xjui!zpv!po!pvs!gboubtujd!fwfou/ Tjodfsfmz- Kjmm!Evompq Nbslfujoh!boe!Gvoesbjtjoh!Ejsfdups 816.438.1229 Ufmfqipof;!)816*!438.. Page 235 of 257 14.e) Correspondence dated April 19, 2017 from Jennie-May Ba... 2017 Sun City Swim Sponsorship Package Sponsorship Level Value Recognition Toe Dip %211! Obnf!mjtufe!po!tjhot!bu!uif!fwfou-!DBDTN!Xfctjuf!boe!tpdjbm!nfejb- boe!po!qptu.fwfou!uibol!zpv!be/ Splash Pad %311 Obnf!mjtufe!po!uif!cbdl!pg!uif!txjnnfs!U.tijsu qmvt-!bmm!sfdphojujpo!mjtufe! )20 spots available* Pool Party %411 Mphp!ejtqmbzfe!po!uif!cbdl!pg!uif!txjnnfs!U.tijsu qmvt-!bmm!sfdphojujpo! (Limited spots available) Water Park %611 Mphp!ejtqmbzfe!po!txjnnfs!cbdl!pg!uif!U.tijsu Mphp!ejtqmbzfe!po!tjhot!bu (Limited spots available) uif!fwfou!qmvt bmm!sfdphojujpo!gspn Finish Line %2-111! Mphp!qspnjofoumz!ejtqmbzfe!po!gjojti!mjof!cboofs (visible to Swimmers and spectators for photo ops). Qmvt-!bmm!sfmfwfm Towel Sponsor %2-611! Mphp!qspnjofoumz!ejtqmbzfe!po!txjnnfs!upxfmt qmvt-!bmm!sfdphojujpo!mjtufe! Ocean Dive %6-111 Mphp!ejtqmbzfe!qspnjofoumz po!uif!gspou!pg!uif!txjnnfs!U.tijsu-!cvtjoftt Nbkps!Tqpotps sfdphoj{fe!jo!fwfou!ujumf!)Zpvs!Cvtjoftt! /!Bt!xfmm- )One spot available*! tqpotps!sfdfjwft!mphp!sfdphojujpo!bt!uif!qsftfoujoh!tqpotps!po bmm!nbslfujoh! nbufsjbmt!'!pqqpsuvojuz!up!tqfbl!qsjps!up!boe!bgufs!fwfou/!Qmvt- bmm! mfwfm Sponsorships must be confirmed by July 14 at 4 p.m. Businesses must provide print-quality logo files in Vector format by email to jdunlop@cacsimcoemuskoka.ca to receive all benefits listed in packages. Dpnqboz!Obnf;!``````````````````````````````````````````````````(As you would like it listed in all recognition) Tqpotpstijq!Mfwfm; ````````````````````````````````Dpoubdu!Obnf; ``````````````````` Beesftt;!```````````````````````````````````````````````````````````````````````` Djuz;!Qptubm!Dpef;!```````````````!Qipof;!``````````````````````````````````````````` Fnbjm;!`````````````````````````````````````````````````````````````````````````` Qbznfou;!Difrvf )nbef!qbzbcmf!up!DBDTN*!Dsfeju!Dbse;!Wjtb!NbtufsDbse!BNfy Dbse!Ovncfs;!````````````````````````````````````!Fyqjsz!Ebuf;!```````````````````` Obnf!po!Dbse;!``````````````````````````````````````````````````````````````````` Page 236 of 257 15.a) Correspondence dated February 10, 2017 from Shannon In... Page 237 of 257 15.a) Correspondence dated February 10, 2017 from Shannon In... Page 238 of 257 15.b) Correspondence dated April 12, 2017 from Roger Selman,... Page 239 of 257 15.b) Correspondence dated April 12, 2017 from Roger Selman,... Page 240 of 257 15.c) Correspondence dated April 12, 2017 from James Wonta r... Page 241 of 257 15.d) Correspondence received April 18, 2017 from Jan Campea... Page 242 of 257 15.d) Correspondence received April 18, 2017 from Jan Campea... Page 243 of 257 15.d) Correspondence received April 18, 2017 from Jan Campea... Page 244 of 257 17.a) By-Law No. 2017-037: Being a By-Law to Authorize the U... Municipal Elections Act, 1996 Municipal Elections Act, 1996 Municipal Elections Act, 1996 Municipal Elections Act, 1996 Municipal Elections Act, 1996 Municipal Elections Act, 1996 Municipal Elections Act, 1996 Page 245 of 257 17.b) By-Law No. 2017-048: A By-Law to remove the Holding sy... Page 246 of 257 17.b) By-Law No. 2017-048: A By-Law to remove the Holding sy... Page 247 of 257 17.c) By-Law No. 2017-049: A By-Law to Appoint Municipal Law... Municipal Act 2001, Police Services Act, R.S.O. 1990, Chapter P.15, Section 15 Page 248 of 257 17.c) By-Law No. 2017-049: A By-Law to Appoint Municipal Law... Page 249 of 257 17.c) By-Law No. 2017-049: A By-Law to Appoint Municipal Law... Page 250 of 257 17.c) By-Law No. 2017-049: A By-Law to Appoint Municipal Law... Page 251 of 257 17.d) By-Law No. 2017-051: A By-Law to Appoint Representativ... Municipal Act, 2001 Business Corporations Act Business Corporations Act Municipal Act, 2001 Page 252 of 257 17.e) By-Law No. 2017-052: A By-Law to Authorize the Tempora... Page 253 of 257 17.e) By-Law No. 2017-052: A By-Law to Authorize the Tempora... Page 254 of 257 17.f) By-Law No. 2017-053: A By-Law to Amend By-Law, 2016-11... Municipal Act Municipal Act2001 Municipal Act, 2001 Municipal Act2001 Page 255 of 257 17.f) By-Law No. 2017-053: A By-Law to Amend By-Law, 2016-11... Page 256 of 257 19.a) By-Law No. 2017-050: Being a by-Law to confirm the pro... Municipal Act, 2001, S.O. 2001, C. 25, as amended Page 257 of 257