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03 22 2017 Council Agenda The Township of Oro-Medonte Council Meeting Agenda Council Chambers Wednesday, March 22, 2017 5:30 p.m. - Closed Session 7:00 p.m. - Open Session Page 1. Call to Order - Moment of Reflection: 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: a) Motion to go in Closed Session. b) Motion to Rise and Report. c) Andria Leigh, Director, Development Services re: Litigation affecting the municipality (OMB Appeal Zoning By-law Amendment 2015-ZBA-01 (Lazy Dayz)). d) Robin Dunn, CAO re: Personal matters affecting an identifiable individual (Compensation) (Governance). 5. Minutes of Council and Committees: 6 - 19a) Minutes of Council meeting held on Wednesday, March 8, 2017. 6. Recognition of Achievements: None. 7. Public Meetings: None. 8. Deputations: 20 - 40 a) 7:00 p.m. Pat Campbell, President/CEO and Nicole McCahon, Foundation, Executive Director, Orillia Soldiers' Memorial Hospital (OSMH) re: OSMH Update and Foundation Activity. 41 - 42 b) 7:10 p.m. Carol Montgomery re: 9 Simcoeside Avenue, Lakeshore Promenade, Plan 626 re: Request to Purchase/Use Area for a Septic System - Withdrawn at the Request of Applicant. Page 1 of 238 Council Meeting Agenda - March 22, 2017 43 - 51 c) 7:20 p.m. Jonathan Reid, Horseshoe Resort re: Request for Exemption from By-Law No. 2016-056, "Being a By-law to Prohibit and Regulate the placing, dumping or removal of fill and the alteration of the grade within the Township of Oro-Medonte (Site Alteration By-law)". 9. Presentations: None. 10. Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. 11. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda, and shall be conducted as follows: Open Forum shall last no longer than 20 minutes; Each speaker shall be required to identify the agenda item they are speaking to and provide their name and address, which may become part of the public record; A speaker shall be limited to 2 minutes per agenda item; No response shall be provided to any question posed during Open Forum; No discussion, debate or decisions will occur during Open Forum; Each speaker is permitted to speak only once per agenda item; A speaker may provide comment on one agenda item and then shall step aside to enable another to provide comment on an agenda item; No speaker shall speak to a second agenda item until other individuals have had an opportunity to speak once; Speakers providing comment on the same agenda item, shall be requested to limit their comments so as to provide additional information and not repeat the same information provided by a previous speaker; Comments made during Open Forum will not form part of the minutes of the meeting; The following matters will not be permitted during Open Forum: o Comments/complaints against Members of Council or Township staff; o Matters beyond the jurisdiction of Council or the Township; o Closed Session agenda items, including current or pending litigation, or Insurance claims and/or pending claims by or against the Township; o Comments with respect to Minutes of Council and Committees; Page 2 of 238 Council Meeting Agenda - March 22, 2017 o Comments that are contrary to the Municipal Freedom of Information and Protection of Privacy Act; o Comments with respect to any applications which have proceeded through a Public Meeting in accordance with the Planning Act, with the exception of comment related to a recommendation contained within the Staff Report. The Chair may conclude Open Forum prior to the 20 minute maximum time limit, for non-compliance with the Open Forum parameters, Conduct of Members of the Public, or any other reason. 12. Reports of Municipal Officers: 52 - 55 a) Report No. FI2017-08, Paul Gravelle, Director, Finance/Treasurer/Deputy 56 - 58 b) Report No. FI2017-09, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re: Statement of Accounts February 28, 2017. 59 - 99 c) Report No. CSI2017-04, Donna Hewitt, Director, Corporate & Strategic Initiatives re: Corporate Projects Status Update February 2017. 100 - 149 d) Report No. ES2017-04, Michelle Jakobi, Manager, Environmental Services Compliance & Capital Projects, re: Municipal Drinking Water Systems 2017 Service Rate \[to be distributed\]. 150 - 196 e) Report No. ES2017-05, Fred MacGregor, Manager, Environmental Services re: Municipal Summary Reports for all Township of Oro-Medonte Drinking Water Systems January 1, 2016 to December 31, 2016. 13. Reports of Members of Council: a) Updates from Council Representatives County of Simcoe and Township Partners and Agencies. representatives at the Tow Agencies. 14. Consent Agenda: 197 - 198 a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, Notice of Closure, Replacement of Line 9 North Bridge, Closed beginning Monday, March 20, 2017 and Scheduled to Reopen July 2017. 2. Township of Oro-Medonte, Notice of Drainage Works of the Purbrook Creek Municipal Drain, re: Township of Severn, Public Meeting, Monday, April 3, 2017, Severn Administration Centre, 1024 Hurlwood Lane, Township of Severn \[Refer to Item 15b)\]. Page 3 of 238 Council Meeting Agenda - March 22, 2017 199 - 204 b) Correspondence dated March 6, 2017 from Hon. Mitzie Hunter, Minister, Ministry of Education and Hon. Bob Chiarelli, MPP, Ottawa WestNepean re: Update, Pupil Accommodation Reviews and Support for Education Rural and Remote Communities. Staff Recommendation: Receive. 205 - 206 c) Correspondence dated March 2, 2017 from Kathleen Wynne, Premier re: Three (3) Year Tax Reassessment Process Undertaken by Municipal Property Assessment Corporation (MPAC). Staff Recommendation: Receive. 207 - 222 d) Minutes of Sustainability Plan Steering Committee (SPSC), meeting dated February 9, 2017 meeting and Report No. 2017-02, Community Energy Planning, Considerations for Municipalities. Staff Recommendation: Receive. 15. Communications/Petitions: 223 - 227 a) Correspondence dated March 2, 2017 from Trish Campbell, President, Horseshoe Valley Property Owners Association (HVPOA) re: Need for Clear, Fair, Predictable and Affordable Resident Billing for our Operating Water Systems. 228 - 230 b) Correspondence dated March 8, 2017 from Sharon Goerke, Clerk, Township of Severn, Notice and Request for Township of Oro-Medonte Appointee to the Court of Revision re: Purbrook Creek Municipal Drain \[additional correspondence available in Clerk's Office\]. 16. Notice of Motions: None. 17. By-Laws: 231 a) By-Law No. 2017-038: Being a By-Law to Appoint a Drainage Superintendent Pursuant to The Drainage Act, RSO 1990 c. D.17 and To Repeal By-Law No. 94-18. 232 - 237 b) By-Law No. 2017-040: A By-Law to Authorize the Execution of an Interpretive Services Agreement between The Corporation of The County of Simcoe and The Township of Oro-Medonte. 18. Closed Session Items (Unfinished Items): 19. Confirmation By-Law: 238 a) By-Law No. 2017-039: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, March 22, 2017. 20. Questions from the Public Clarifying an Agenda Item: Questions from the Public Clarifying an Agenda Item provides an opportunity Page 4 of 238 Council Meeting Agenda - March 22, 2017 for the members of the public to seek clarification with respect to the decision which was made on an agenda item, the meaning of the decision and the next steps as a result of the decision. Questions from the Public Clarifying an Agenda Item shall last no longer than 10 minutes; Responses provided to questions posed during Questions from the Public Clarifying an Agenda Item shall be included within the 10 minute maximum time limit; Each speaker shall be required to identify the agenda item they are seeking clarification on and provide their name and address, which may become part of the public record; A speaker shall be limited to 1 minute per question; A speaker may pose a question and then shall step aside to enable another to pose a question; The Chair may conclude Questions from the Public Clarifying an Agenda Item prior to the 10 minute maximum time limit, for non- compliance with the above parameters, Conduct of Members of the Public, or any other reason. 21. Adjournment: a) Motion to Adjourn. Page 5 of 238 5.a) Minutes of Council meeting held on Wednesday, March 8, ... Page 6 of 238 5.a) Minutes of Council meeting held on Wednesday, March 8, ... Page 7 of 238 5.a) Minutes of Council meeting held on Wednesday, March 8, ... Page 8 of 238 5.a) Minutes of Council meeting held on Wednesday, March 8, ... Page 9 of 238 5.a) Minutes of Council meeting held on Wednesday, March 8, ... Page 10 of 238 5.a) Minutes of Council meeting held on Wednesday, March 8, ... Page 11 of 238 5.a) Minutes of Council meeting held on Wednesday, March 8, ... Page 12 of 238 5.a) Minutes of Council meeting held on Wednesday, March 8, ... Page 13 of 238 5.a) Minutes of Council meeting held on Wednesday, March 8, ... Page 14 of 238 5.a) Minutes of Council meeting held on Wednesday, March 8, ... Page 15 of 238 5.a) Minutes of Council meeting held on Wednesday, March 8, ... Page 16 of 238 5.a) Minutes of Council meeting held on Wednesday, March 8, ... Page 17 of 238 5.a) Minutes of Council meeting held on Wednesday, March 8, ... Page 18 of 238 5.a) Minutes of Council meeting held on Wednesday, March 8, ... Page 19 of 238 8.a) 7:00 p.m. Pat Campbell, President/CEO and Nicole McCaho... Request forDeputationBeforeCouncil/Committee written or electronic submissions and background information for consideration by Council/ Any Committee must be submitted to the Clerkby 9:00 a.m. 7 calendar days priortothe preferred meeting. Electronic submissions shouldbe submitted in Microsoft PowerPoint/Microsoft Word format. Xfeoftebz-Nbsdi33-3128 Preferred Meetingand Date: I am requesting deputation to speak: a)on m y own behalf; or b)on behalf of a group/organization; please state name below. By stating the group/organization name below, youconfirm that you are duly authorized to act on behalf of the identifiedgroup/organization and that the group/organization hereby gives its approvalfor you to act on this matter. PsjmmjbTpmejfst(NfnpsjbmIptqjubm-PTNIGpvoebujpo I would like to use: projectorlaptop Name(s) of Speaker(s) Adeputationwishing to appear before Council/Committee shall be limited to no more than two (2) speakers with a total speaking time of not more than ten (10) minutes. Nst/QbuDbnqcfmm-PTNIQsft0DFP OjdpmfNdDbipo-PTNIGpvoe/Fy/Ejs/ Name:Name:____________________________________ Have you presented a deputation previously on this matter?Yes No Subject of Presentation Please describe below, the subject matter of the requested presentationin sufficient detail, to provide the Townshipa means to determine its content and to assess its relative priority to otherrequests for presentation.Weight will be given to those requests that provide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Councils Mandate. An update to Council on Hospital and Foundation activity. Please identify the type of action you are seeking of Council/Committee on this issue. No Action, e.g., an awareness of topic or organization. To Request Action.Please describein detail. ________________________________________________________________________________ If you are requestingaction, have you been in contact with a staff member to seek a resolutionwith regard to this matter?Yes No If yes, who were you in contact with? ___________________________________________________ Page 20 of 238 8.a) 7:00 p.m. Pat Campbell, President/CEO and Nicole McCaho... -2- Reason why this presentation is important to Council and to the municipality: OSMH is a primary healthcare provider to residents of Oro-Medonte. The Hospital and the Foundation are committed to keeping the Council and residents apprised of hospital progress and activity. Gsjebz-Gfcsvbsz35-3128 Date of Request: UfsszEzoj-Ejsfdups-DpnnvojuzSfmbujpot-PTNI Name of Requestor: 281DpmcpsofTusffu-Psjmmjb-PO-M4W3\[4 Address: )816*438.:28: Telephone:Fax: ubezojAptni/po/db Email: Note:Additional material may be circulated / presented at the time of the deputation.If you intend to include handouts or a presentation using electronic devices, any material will be attached to the public agenda. Please bring fifteen (15) hard copies of any additional material. It is the responsibility of the presenter to ensure that they have received consent for any third party information. st Scheduling will be at the discretion of the Clerk, and will be confirmedno later than the 1business day of the week of the meeting. There are no guarantees that by requesting a certain date(s) your deputationwill be accepted, as prior commitments may make it necessary to schedule an alternate date suggested by the Clerk. Please email your request to deputation@oro-medonte.ca The Clerks Office will confirm receipt of the request, however if you do not receive a return email, please contact the Clerks Office 5 days after the request is submitted. Personal information on this form is collected under the legal authority of the Municipal Act, S.O. 2001, c.25 as amended. The information is collected and maintained for the purpose of creating a record that is available to the general public pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Clerks Office,The Corporation of the Township of Oro-Medonte, 148 Line 7 South, Oro-Medonte, Ontario, L0L 2E0. 10/2016 Page 21 of 238 8.a) 7:00 p.m. Pat Campbell, President/CEO and Nicole McCaho... Page 22 of 238 8.a) 7:00 p.m. Pat Campbell, President/CEO and Nicole McCaho... Page 23 of 238 8.a) 7:00 p.m. Pat Campbell, President/CEO and Nicole McCaho... Page 24 of 238 8.a) 7:00 p.m. Pat Campbell, President/CEO and Nicole McCaho... Page 25 of 238 8.a) 7:00 p.m. Pat Campbell, President/CEO and Nicole McCaho... Page 26 of 238 8.a) 7:00 p.m. Pat Campbell, President/CEO and Nicole McCaho... Page 27 of 238 8.a) 7:00 p.m. Pat Campbell, President/CEO and Nicole McCaho... Page 28 of 238 8.a) 7:00 p.m. Pat Campbell, President/CEO and Nicole McCaho... Page 29 of 238 8.a) 7:00 p.m. Pat Campbell, President/CEO and Nicole McCaho... Page 30 of 238 8.a) 7:00 p.m. Pat Campbell, President/CEO and Nicole McCaho... Page 31 of 238 8.a) 7:00 p.m. Pat Campbell, President/CEO and Nicole McCaho... Page 32 of 238 8.a) 7:00 p.m. Pat Campbell, President/CEO and Nicole McCaho... Page 33 of 238 8.a) 7:00 p.m. Pat Campbell, President/CEO and Nicole McCaho... Page 34 of 238 8.a) 7:00 p.m. Pat Campbell, President/CEO and Nicole McCaho... Page 35 of 238 8.a) 7:00 p.m. Pat Campbell, President/CEO and Nicole McCaho... Page 36 of 238 8.a) 7:00 p.m. Pat Campbell, President/CEO and Nicole McCaho... Page 37 of 238 8.a) 7:00 p.m. Pat Campbell, President/CEO and Nicole McCaho... Page 38 of 238 8.a) 7:00 p.m. Pat Campbell, President/CEO and Nicole McCaho... Page 39 of 238 8.a) 7:00 p.m. Pat Campbell, President/CEO and Nicole McCaho... Page 40 of 238 8.b) 7:10 p.m. Carol Montgomery re: 9 Simcoeside Avenue, Lak... Page 41 of 238 8.b) 7:10 p.m. Carol Montgomery re: 9 Simcoeside Avenue, Lak... Page 42 of 238 8.c) 7:20 p.m. Jonathan Reid, Horseshoe Resort re: Request f... Page 43 of 238 8.c) 7:20 p.m. Jonathan Reid, Horseshoe Resort re: Request f... Page 44 of 238 8.c) 7:20 p.m. Jonathan Reid, Horseshoe Resort re: Request f... LAKE HORSESHOE IMPROVED SNOWMAKING & SUMMER RECREATION Page 45 of 238 8.c) 7:20 p.m. Jonathan Reid, Horseshoe Resort re: Request f... Page 46 of 238 8.c) 7:20 p.m. Jonathan Reid, Horseshoe Resort re: Request f... (water transfer from current (30% of first time skiers return) (Horseshoe employs 875 people Dec-Mar 7.2 m ) 10m gallons of water reserve for snowmaking supply)Double snowmaking run time during cold temperaturesThe removed fill will reduce snowmaking across the resortThe removed fill will improve beginner terrain Summer recreation facilityIncreased annual employment annual payroll Ability to compete with Ontski resorts snowmaking capacity Benefits of the Lake Page 47 of 238 8.c) 7:20 p.m. Jonathan Reid, Horseshoe Resort re: Request f... Freestyle skiing water ramp (FSO/SO training Centre)Wakeboard cable park ( New Olympic sport)Beach volleyball (OVA training Centre)Inflatable water park Basketball courtTennis courtBike park Skateboard park Summer Recreation Page 48 of 238 8.c) 7:20 p.m. Jonathan Reid, Horseshoe Resort re: Request f... Engineered Drawings Page 49 of 238 8.c) 7:20 p.m. Jonathan Reid, Horseshoe Resort re: Request f... Environmentally Sensitive areas Page 50 of 238 8.c) 7:20 p.m. Jonathan Reid, Horseshoe Resort re: Request f... Arborist Assessment Page 51 of 238 12.a) Report No. FI2017-08, Paul Gravelle, Director, Finance... Page 52 of 238 12.a) Report No. FI2017-08, Paul Gravelle, Director, Finance... Page 53 of 238 12.a) Report No. FI2017-08, Paul Gravelle, Director, Finance... Page 54 of 238 12.a) Report No. FI2017-08, Paul Gravelle, Director, Finance... Page 55 of 238 12.b) Report No. FI2017-09, Paul Gravelle, Director, Finance... Page 56 of 238 12.b) Report No. FI2017-09, Paul Gravelle, Director, Finance... Page 57 of 238 12.b) Report No. FI2017-09, Paul Gravelle, Director, Finance... Page 58 of 238 12.c) Report No. CSI2017-04, Donna Hewitt, Director, Corpora... Page 59 of 238 12.c) Report No. CSI2017-04, Donna Hewitt, Director, Corpora... Page 60 of 238 12.c) Report No. CSI2017-04, Donna Hewitt, Director, Corpora... Page 61 of 238 12.c) Report No. CSI2017-04, Donna Hewitt, Director, Corpora... 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Page 182 of 238 12.e) Report No. ES2017-05, Fred MacGregor, Manager, Environ... Page 183 of 238 12.e) Report No. ES2017-05, Fred MacGregor, Manager, Environ... *Note: Only one flow meter for both Wells Wells cannot be used at the same time, except during emergency fire situations. Page 184 of 238 12.e) Report No. ES2017-05, Fred MacGregor, Manager, Environ... Page 185 of 238 12.e) Report No. ES2017-05, Fred MacGregor, Manager, Environ... Page 186 of 238 12.e) Report No. ES2017-05, Fred MacGregor, Manager, Environ... Page 187 of 238 12.e) Report No. ES2017-05, Fred MacGregor, Manager, Environ... Page 188 of 238 12.e) Report No. ES2017-05, Fred MacGregor, Manager, Environ... Page 189 of 238 12.e) Report No. ES2017-05, Fred MacGregor, Manager, Environ... Page 190 of 238 12.e) Report No. ES2017-05, Fred MacGregor, Manager, Environ... Page 191 of 238 12.e) Report No. ES2017-05, Fred MacGregor, Manager, Environ... Page 192 of 238 12.e) Report No. ES2017-05, Fred MacGregor, Manager, Environ... Page 193 of 238 12.e) Report No. ES2017-05, Fred MacGregor, Manager, Environ... Page 194 of 238 12.e) Report No. ES2017-05, Fred MacGregor, Manager, Environ... Page 195 of 238 12.e) Report No. ES2017-05, Fred MacGregor, Manager, Environ... Page 196 of 238 14.a) Announcements of Interest to the Public: Township of O... TownshipofOro-Medonte NO C Replacement of Line9 North Bridge Contract No.:300037029 The Township of Oro-Medontehereby notifies and advises all local residents and affected parties of the scheduled ReplacementofOro-MedonteLine 9 North Bridge and subsequent Closure ofLine 9 North, in the TownshipofOro-Medonteand CountyofSimcoe. The new replacement structure will provide the following: A full two-lane structure. Improved vertical road profile and sightlines. Improved barrier protection and installation of guard rail. Oro-MedonteLine 9 North Bridgeis located on Line 9 Northover the ColdwaterRiver, approximately 900 m north of Mount St. Louis Road East.The section ofLine 9 Northbetween County Road 19 (a.k.a. Moonstone Road) and Mount St. Louis Road East will be: th , 2017, Closed for Bridge Replacement, beginning Monday, March 20 and is scheduled to reopen: July2017. Local access will be maintained throughout the duration of the Bridge ReplacementWorks, via County Road 19 to the northof the crossing, and Mount St. Louis Road Eastto the south, as below. We apologize for any inconvenience this may cause local residents for the duration of the Bridge ReplacementWorks.Future updates and correspondence relating to the Project can be found on the Township of Oro-Medonte website, www.oro-medonte.ca. Should you have anyquestionsor concerns,please contact the following: Contract Administrator Mr. Matthew Brooks, P.Eng. R.J. Burnside & Associates Limited 3 Ronell Crescent Collingwood ON L9Y 4J6 T: 705-797-4284 E: matt.brooks@rjburnside.com Oro-Medonte Line 9 North Bridge Owner Mr.Justin Metras,C.E.T. Manager,Infrastructure andCapital ProjectsTownship ofOro-Medonte 148 Line 7South Oro-Medonte ON L0L 2E0 T: 705-487-2171, Ext. 2125 E:jmetras@oro-medonte.ca Page 197 of 238 14.a) Announcements of Interest to the Public: Township of O... Drainage Act, R.S.O. 1990, Chapter D.17, Sections 41. (1) & (2) Purbrook Creek Municipal Drain Drainage Act Page 198 of 238 14.b) Correspondence dated March 6, 2017 from Hon. Mitzie Hu... Ministry of EducationMinistère de l'Éducation MinisterMinistre Mowat BlockÉdifice Mowat Queens ParkQueens Park Toronto ON M7A 1L2Toronto ON M7A 1L2 March 6, 2017 Dear Colleagues, It will come as no surprise that, over the past several months, our government has been hearing from many parts of Ontario about the impacts of recent pupil accommodation reviews, particularly in Ontarios rural and remote communities. Our government supports and values all communities in Ontario, and our school boards and municipalities must make every effort to work together to ultimately support positive experiences for our studentsand the communities they live in. As you know, school closures and consolidations are among the most difficult decisions that school boards have to make. This is especially true in our rural and remote communities. Ontario entrusts school boards with the responsibility to review their school accommodation needs and for ensuring that student achievement and well-being are supported by all accommodation decisions that are made. However, we also know that some parts of Ontario face demographic challenges, while others are seeing considerable growth. We want to assure all of our community partners that our government is committed to finding solutions to meet both local needs and the educational needs of Ontarios students. Starting this spring, our government will launch an engagement on new approaches to supporting education in rural and remote communities. Three Parliamentary Assistants, MPPs Granville Anderson, Grant Crack, and Lou Rinaldi, will gather feedback on how our province can further strengthen the future of rural education.We are also pleased to provide you with an update on how our government will further support local decision- making and complete communities moving forward. Pursuing Joint-Use Opportunities between School Boards Communities and the province expect Ontarios four schoolsystems to maximize the opportunities of co-location. Prior to commencing with student accommodation changes through closures, it is our governments strong preference that school boards fully explore joint accommodation arrangements with coterminous boards, particularly to maintain a school presence in a rural or isolated community. Of the 4,900 schools in Ontario, only 37are currently joint-use arrangements in which pupils from one or more boards share a facility. /2 Page 199 of 238 14.b) Correspondence dated March 6, 2017 from Hon. Mitzie Hu... -2- In July 2013, prior to the launch of the Ministry of Educations 2014 Capital Priorities program, the Ministry stated a preference for these joint-use projects, committing to review these proposals before any others. Additionally, the Ministry of Education has committed$600,000 to assist school boards in pursuing joint-use school opportunities between school boards. This funding is being allocated to support school boards with facilitation and joint planningtowards the potential development of joint-use school proposals, as well as on studies being commissioned by the Ministry of Education to highlight joint-use experiences and develop a joint-use school toolkit that can be used to assist school boards in developing joint-use schools. Moving forward, the Ministry of Education will be reviewing all capital proposals submitted by school boards for ministry funding for new schools, additions or consolidation projects to ensure joint-use opportunities between boards have been fully explored before funding is granted. Importance of School Board and Municipal Partnerships We have recently had the pleasure of speaking with many of our municipal and school board partners. These conversations have highlighted many positive examples of collaboration and joint local planning between school boards and municipalities. But we have also heard about potential inconsistencies and difficulties in current community collaboration, including instances where municipalities and communities have not felt meaningfully engaged in pupil accommodation reviews. These difficulties can arise for many reasons, but we would like to remind school boards and municipalities of the tools we have provided to facilitate an effective process and provincial expectations with respect to engagement by involved parties: Annual Community Consultation: Reforms to Ontarios Planning Actand Development Charges Actwere made in 2015 to help create more complete communities and to provide citizens a greater, more meaningful say in how their neighbourhoods grow.The Ministry of Educations Community Planning and Partnerships Guidelinewas also introduced in 2015 to ensure that each school board hosted at least one meeting each year to discuss their capital plans and opportunities for joint planning and facility partnerships with relevant communities and stakeholders. We have heard from some boards that these meetings are not well attended, and from some communities that they were not aware of them. It is imperative that these meetings involve all relevant stakeholders, and facilitate real dialogue between boards and the involved communities. Further, board policies must reflect this guidelineprior to the commencement of new accommodation reviews. To be effective, these meetings require community engagement and attendance and a spirit of real partnership from all parties. /3 Page 200 of 238 14.b) Correspondence dated March 6, 2017 from Hon. Mitzie Hu... -3- Pupil Accommodation Review Guideline:Updates to the Pupil Accommodation review guidelinein 2015 were introduced following consultations with school boards, municipalities and other community partners to enable a more effective review process. This included a new requirement that impacted municipalities and community partners are consulted regarding the potential accommodation changes. It is our expectation that this is a meaningful engagement from both boards and municipalities, and that full input and feedback from the municipalities, including local economic and community impacts where relevant are reflected in the final staff report and advice to trustees. The new process also requires boards to put forward concrete proposals in the form of initial staff recommendations. These should not be interpreted as pre-determined outcomes, but rather as a means to ensure focused engagement. Our government expects school boards and communities to be making active and continual efforts to facilitate positive, inclusive relationships with each-other. The changes made in 2015 to the Pupil Accommodation Review Guideline also changed the minimum requirement for the school information profiles shared at the commencement of an accommodation review to no longer require information outlining the value of the school to the local economy. This change was made to reflect input from school boards that this information was not readily available or in their area of expertise and could be better reflected in the input from municipal and community partners. While accommodation decisions must support student achievement and well-being as a primary goal, this change was not intended to discount the importance of engagement with communities to understand the impact of accommodation changes or to disallow boards from considering the impacts on communities and local economies from their final reports or deliberations. Going forward, our government will be considering how community impact could be included in the pupil accommodation process, included with anticipated impacts on student achievement, transportation and outcomes. We will work with municipalities and school boards to explore how the government can best support this type of analysis in the pupil accommodationreview process. Enabling Community Hubs in Schools Through the Premiers special advisor Karen Pitre, our government has been considering how we can use public property in a manner that takes into account the best interests of local communities. A community hub can be a school, neighbourhood centre or other public space that offers co-ordinated services such as education, early years support, health care and social services. /4 Page 201 of 238 14.b) Correspondence dated March 6, 2017 from Hon. Mitzie Hu... -4- Many schools have some space that is or could be used by community organizations through lease or other arrangements when the space is not required for school use. The province has encouraged school boards to work with local communities and in 2015 released the Ministry of Educations Community Planning Partnership Guideline to help facilitate these opportunities. We have also made a number of investments to support this goal, including: Capital Funding for Community Hub School Retrofits:The Ministry of Education announced $50 million in November 2016 to support retrofits of available school space for use by new community partners, or improve accessibility for schools to enable community use. Capital Funding for Community Replacement Space:In theevent that an original school location that housed community partnerships is closed or sold, capital funding will be available for replacement space for eligible community partners in new schools, additions or retrofits to existing schools. Details regarding eligibility for this new program will be announced ahead of the Ministry of Educations 2017 Capital Priorities program request for submissions. Surplus schools have also been identified as potential community hubs in some communities, and our government is serious about taking the next steps on this strategy: New Rules for Disposition or Lease of Surplus Property: Changes to O. Reg. 444/98doubled the current minimum surplus school circulation period from 90 to 180 days, and expanded the list of organizations that can place an offer before surplus school property is placed on the open market. This is intended to enable potential community hub projects to reuse surplus school properties where there is a viable business plan and identified partnerships necessary to develop a community hub Disposition of Surplus School Board property: In 2017-18, we will also be proceeding with the recommendation in the Community Hubs Strategic Framework and Action Planto consider supporting the sale of surplus schools at less than fair market value, where there is a provincial interest to enable viable community hubs, while keeping school boards whole. Community Hubs Summit: We are also pleased to announce that the Ontario Community Hubs Summit will be held from May 1-3, 2017, which will feature keynote speakers, hands-on workshops and opportunities to interact with and learn from others. /5 Page 202 of 238 14.b) Correspondence dated March 6, 2017 from Hon. Mitzie Hu... -5- Recognizing that planning for strategic partnerships cannot be developed quickly or easily, in instances where communities and school boards see innovative solutions to local needs with opportunities for potential community hubs in school properties involved in accommodation reviews, we are requesting that school boards and municipalities with opportunities advise the Ministry of Educations Capital Policy and Programs Branch and the Ministry of Infrastructures Community Hubs Divisionat community.hubs@ontario.ca preferably before the Community Hubs Summit. We will endeavor to work with the partnersto ensure that these opportunities areconsidered within existing resources. In some cases, this could include providing facilitation services that would help community organizations, municipalities, and school boards develop their proposals for community hubs. Enhancing Education in Rural and Remote Communities Ontarios rural and remote communities have been impacted by a diversity of socio- economic trends. We also know that the future will not look like the past. For our rural communities to thrive, our government knows that students must be supported by high- quality education, strong local community programming, and innovative local economic strategies. Thats why weve taken the following actions to support our rural and remote schools: Supporting Broadband Expansion: Our government is moving forward with its commitment in the 2016 Ontario Budget to provide secure, affordable broadband access to all of Ontarios students and educators, especially in northern and remote parts of Ontario, to enable equitable access to rich and innovative learning opportunities. Supporting E-Learning Opportunities:Our government provides secure access to the provincial Virtual Learning Environment which supports delivery of eLearning courses that otherwise might not be available close to a students home. Additionally, we are investing over $6 million for distance learning delivery by the Independent Learning Centre of TVO that helps students from a variety of backgrounds gain necessary education credentials. Together these support equitable and timely access to credit courses. Remote & Rural Funding Support for School Boards:We have made the education funding formula less dependent on enrolment. Since 2012-13, annual GSN funding for rural boards has increased by nearly $200 million or 5.7 per cent. In addition, we have made the following changes the funding formula to meet the unique needs of rural and remote communities: o Increased funding to support the higher cost of purchasing goods and services for small and rural school boards; /6 Page 203 of 238 14.b) Correspondence dated March 6, 2017 from Hon. Mitzie Hu... -6- o Investments in top-up supports for rural schools to fund the heating, lighting and maintenance costs of excess spaces in schools that are a considerable distance from the next closest school; o Introduced new factors that reflect distance and dispersion of schools in the distribution of special education funding; o Funding for additional principals in schools that combine elementary and secondary students, depending on enrolment levels; and o Funding to support a minimum number of teachers and early childhood educators for remote schools with small enrolment. It is our hope that our engagement this coming spring will allow us to highlight further opportunities that will proactively enhance the quality and delivery of education in rural and remote communities inOntario.We will work with our partnersto finalize the details of this engagement process and share thesein the coming weeks. Conclusion There are a number of initiatives across government that are working to ensure that we have complete communities whether they are urban, rural, northern or remote. Each community has different needs and together we need to makesure we are working together. We welcome your thoughts and suggestions as we continue to evolve to meet the changing demographics and needs of our communities. Sincerely, \[Original Signed by\] \[Original Signed by\] Hon. Mitzie Hunter Hon. Bob Chiarelli cc: Hon. Bill Mauro, Ontario Ministry of Municipal Affairs Hon. Jeff Leal, Ontario Ministry of Agriculture Food and Rural Affairs Association of Municipalities of Ontario Rural Ontario Municipal Association Ontario Catholic School Trustees' Association (OCSTA) Ontario Public School Boards' Association (OPSBA) LAssociation des conseils scolaires des écoles publiques de lOntario (ACÉPO), LAssociation franco-ontarienne des conseils scolaires catholiques (AFOCSC); Page 204 of 238 14.c) Correspondence dated March 2, 2017 from Kathleen Wynne... Page 205 of 238 14.c) Correspondence dated March 2, 2017 from Kathleen Wynne... Page 206 of 238 14.d) Minutes of Sustainability Plan Steering Committee (SPS... Sustainability Plan Steering Committee (SPSC) Meeting _ APPROVED MINUTES Date Thursday February 9, 2017 Time10am-12pm Location Sustainable Severn Sound_s Office (c/o North Simcoe Community Futures Development Corporation), 105 Fourth Street, Midland Attendance Andrea Betty, Director of Planning and Community Development, Town of Penentanguishene Councillor Barbara Coutanche, Township of Oro-Medonte Councillor Cate Root, Township of Tay Councillor Jonathan Main, Councillor, Town of Midland Doug Luker, CAO, Township of Tiny (Chair) Gail Marchildon, Office Manager, Severn Sound Environmental Association Marina Whelan, Program Manager, Health Protection Service, Simcoe Muskoka District Health Unit Ron Stevens, Councillor, Ward 4, Township of Severn Tracy Roxborough, Sustainability Coordinator, Sustainable Severn Sound Regrets Chris McLaughlin, General Manager, NSCFDC (Alternate Chair) Councillor Jack Contin, Town of Midland Councillor Mike Lauder, Town of Penentanguishene Deputy Mayor Steffen Walma, Township of Tiny, County of Simcoe representative Jennifer Schnier, Communications and Economic Development Officer, Township of Georgian Bay Julie Cayley, General Manager, Severn Sound Environmental Association Morgan Levison, Public Health Promotor, Simcoe Muskoka District Health Unit Nick Popovich, Director of Development Services, Township of Georgian Bay 1.0Welcome, Introductions and Approval of Agenda Discussion: Roundtable introductions. T. Roxborough noted an addition to the agenda as Item 2.1; being the review of the 2017 SSS Terms of Reference and 2017 Membership Contact List. D. Luker noted an addition to the agenda for Item 6.1; being a discussion regarding the potential for a combination of services involving SSS and the Severn Sound Environmental Association (SSEA). Chair requested a motion to approve the agenda with the additions, then moved by A. Betty and seconded by R. Stevens. Agenda approved. SPSC 9-Feb-17 MEETING MINUTES: APPROVED BY THE SPSC ON 9-MAR-17 Page1 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 207 of 238 14.d) Minutes of Sustainability Plan Steering Committee (SPS... 2.0Approval of Minutes from the 5-Jan-17 SPSC Meeting Discussion: Chair requested if the committee had any additions or changes to the minutes as distributed January 6. None received. Chair then requested a motion to approve the 5-Jan-17 minutes. Moved by J. Main, seconded by G. Marchildon. Minutes approved. Action Item: Coordinator to send the approved minutes to each Clerk (8), and copy all committee members. Minutes will also be available on the SSS website. 2.1Review of the 2017 SSS Terms of Reference and Membership List Discussion: Chair requested comments in reference to the revised TOR presented by T. Roxborough at the 5-Jan-17 meeting. Request was received from the committee to revise the TOR to reflect a formalized procedure of one vote per member municipality of agency, as has been the informal practice. Action Item: T. Roxborough to revise the TOR to specifically reflect the one vote per member agency, as has been the practice _ in order to ensure consistency moving forward. T. Roxborough will also revise the Membership List to identify any members whom are attending per their interest, or wish to remain on the mailing list for SSS minutes and agendas. T. Roxborough will include the final approval of the 2017 TOR as an agenda item at the 9-Mar-17 SPSC meeting. This will be discussed, as well as a general overview of the _formal appointment of an alternate_ per member agency in order to determine proper procedure moving forward. 3.02017 SSS Work Plan Items 3.1Project 1: Communications and Engagement Activities January Memo to Municipalities and Supporting Organizations Re: 2016 Update, 2017 Actions Discussion: T. Roxborough described the report, being a 2016 Project Summary and 2017 Project Goals, and that it had been provided to each municipality, and that SSEA, SMDHU and the NSCFDC can also utilize it as a 2016 Annual Summary as needed for SPSC 9-Feb-17 MEETING MINUTES: APPROVED BY THE SPSC ON 9-MAR-17 Page1 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 208 of 238 14.d) Minutes of Sustainability Plan Steering Committee (SPS... submission to their respective Boards. Chair requested if the committee had any comments to the report as submitted to each municipality. None received. Chair then requested a motion to receive the report dated 20-Jan-17 for information. Moved by R. Stevens, seconded by B. Coutanche. Report received for information. Action Item: SPSC members to share the report per their discretion. No other action items at this time. January Sustainability Bulletin https://www.sustainablesevernsound.ca/news-article.php?id=18 Information Only Report to Council (re: February Sustainability Practice _ Municipal Energy Planning) Discussion: As per the 2017 SSS Work Plan, monthly reports will be provided to each municipality, with distribution to: (1) Councils, and (2) SPSC members. SPSC members can then share this information with their staff which would be responsible for relevant initiatives. Each report will contain information relating to different areas, so it will be important for SPSC members to help in getting that information to the most pertinent staff member. The first report of 2017 is in draft form, and T. Roxborough requested comment by the SPSC by Thursday, February 16 on: o Format o Applicability (_usefulness_) o Comments or suggestions. The report contains an overview of Community Energy Planning (CEPs), with information on: -Benefits for Municipalities -Potential Scales of Development -Consideration when Undertaking a CEP -Funding to Support a CEP -Appendix A: Resources (Documents and Links which Provide Further Information) -Appendix B: 1 x New Case Study, 5 x Resources (added to the SSS web platform), and 6 x funding opportunities (Capital, tree planting, infrastructure/on-line services/research), etc. Recommendation was received to prepare an _introductory one-pager_ to encourage Council and staff reading/review of the document. SPSC 9-Feb-17 MEETING MINUTES: APPROVED BY THE SPSC ON 9-MAR-17 Page1 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 209 of 238 14.d) Minutes of Sustainability Plan Steering Committee (SPS... Action Item: T. Roxborough to send the document via e-mail to the SPSC with a request for comment by 16-Feb-17, with the addition of the introductory _one-pager_. 3.2Project 2: Website Maintenance and Development Discussion: T. Roxborough noted the additions of (1) case study (SMDHU Vehicle Emissions Reduction Program), (5) resources and (6) funding opportunities to the SSS website; as addressed in Item 3.1 as Appendix B (per the report as part of Item 3.1) 3.3Project 3: Sustainability Speaker Series LAS Group Energy Training Survey https://www.surveymonkey.com/r/energytrainingneedsanalysis Discussion: T. Roxborough has created a survey to assess the interest of the partner municipalities and organizations in regards to collaborative Energy Training opportunities available through AMO/LAS/NRCAN. This survey link was shared in the January Sustainability Bulletin (E-News). As SSS has received limited responses (5), more are needed determine interest prior to conversation with AMO representative A. Remeikis next week. Action Item: T. Roxborough to send survey link to each CAO and copy the SPSC members, with a short-introductory paragraph detailing _who/why/how_. SSS requests that SPSC members encourage the completion of the survey. OTF Funding Application Overview _ Discussion SPSC 9-Feb-17 MEETING MINUTES: APPROVED BY THE SPSC ON 9-MAR-17 Page1 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 210 of 238 14.d) Minutes of Sustainability Plan Steering Committee (SPS... Discussion: Identified in the Report Card as a municipal gap, this project will foster the relationships within the community to initiate Climate Change Planning and set municipalities up to access funding which can then be complimented by new FCM programs. The goal is to develop a local community of knowledge (_community of practice_) for local governments, corporations and individuals to convene and leverage information to better understand the risks associated with climate change events. Understanding climate risks is a vital first step to developing actions to acceptably reduce risk. By considering how the overall function of service areas (i.e., natural environment, utilities, buildings, and emergency management) may be affected by climate change events, an understanding will be achieved on the impact of climate change to our unique region. This project will help our communities identify resiliencies, and provide the support to develop and prioritize the climate strategies that can be implemented in the short-term, while laying the foundation for on-going, long-term changes. Action Item: Coordinator to meet with C. Root, M. Whelan and M. Levison prior to 22- Feb-17 deadline to review and complete application. Final application will be shared with each member and per their discretion, with Council and/or staff. County of Simcoe: Arts, Culture and Built Heritage Funding Discussion: T. Roxborough noted the Expression of Interest (EOI) was accepted, and SSS has been invited to submit an application for the 2017 grant stream. Funds have been requested to support project administration and on-going improvement/building of the SSS website. This includes the development of an on-line guest _Speaker Series_ to support the Climate Change initiative per the OTF grant. At this time, T. Roxborough will attend the grant workshop hosted by the County of 13-Feb-17 to further develop the request. Chair requested a motion to receive the Expression of Interest (EOI) for information. Moved by M. Whelan, seconded by R. Stevens. EOI received for information. Action Item: T. Roxborough to attend the workshop on 13-Feb-17, prepare the full application and provide an update to the SPSC at the 9-Mar-17 SPSC meeting. 4.0SSS Project Budget 4.1Financial Statement: January 31, 2017 SPSC 9-Feb-17 MEETING MINUTES: APPROVED BY THE SPSC ON 9-MAR-17 Page1 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 211 of 238 14.d) Minutes of Sustainability Plan Steering Committee (SPS... Discussion: SSS has invoiced Penetanguishene, Tiny and Severn, and received confirmation. T. Roxborough requested to send invoices to Midland, Georgian Bay, Tay and Oro-Medonte. SPSC members advised that each municipality is different, and SSS should confer with each representative to determine to timing. Chair then requested a motion to receive the 31-Jan-17 SSS Financial Statement. Moved by A. Betty, seconded by G. Marchildon. 31-Jan-17 Financial Statement received. 5.0March 2017 _ April 2017 Meeting Schedule DateTimeLocationPurpose March 9, 201710am-12pmSSS Office, 105 Fourth SSS to share March Report, Street, Midland monthly E-News, website additions SSS and the SPSC to discuss Business Case (re: potential for SSS to be merged with SSEA) April 6, 201710am-12pmSSS Office, 105 Fourth To Be Determined Street, Midland 6.0Information Sharing Discussion SMDHU is continuing work on their Climate Change Vulnerability Assessment, which is to be presented to the Board of Health in May. M. Whelan also suggested the possibility for SSS to work with the City of Barrie on their possible Climate Change conference May 2017 or 2018. T. Roxborough will follow-up with M. Whelan regarding the conference. Penetanguishene will be hosting a Climate Change workshop on Tuesday, February 14 with attendance from stakeholders and the public. The Town has been working with I.C.L.E.I since September to develop a Climate Change Assessment Plan. The link for I.C.L.E.I, Local Governments for Sustainability, explains the BARC (Building Adaptive and Resilient Communities) Program. They were able to participate in this program through a grant program, being the Great Lakes Climate Change Adaptation Project. SPSC 9-Feb-17 MEETING MINUTES: APPROVED BY THE SPSC ON 9-MAR-17 Page1 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 212 of 238 14.d) Minutes of Sustainability Plan Steering Committee (SPS... http://www.icleicanada.org/programs/adaptation The Town has also started their Official Plan Review, st and held an open house on January 31. The discussion papers are available here. This will include a Natural Heritage Study (in-progress) that is being undertaken by the SSEA. Midland is initiating a new strategic plan involving Council and staff. This is in response to the Midland _Moving Forward_ recommendations. More information can be accessed by reviewing the Midland Forward Report, November 2016. Also, Midland has been approached regarding an economic development opportunity regarding the parking area across from Midland Fire hall and dock area. More information will be shared when available. Tay shared information regarding the next Tay Bike Day, scheduled for June 17, 2017. All are welcome to attend. Details were also given per the Tay Mural Project, and residents were given the opportunity on Jan. 30 to share their ideas at the Harbour Shore Community Room at 145 Albert St. in Victoria Harbour. For more information on the proposed design, please contact Councillor Root at croot@tay.ca or Quest Art Gallery at questart.ca or call 705-526-ARTS (2787). Oro-Medonte Oro_s African Church is being featured in a documentary for Black History Month. The video is being shared with Council in mid-February. Please connect with Councillor Coutanche at barbara.coutanche@oro-medonte.ca for more information on this project. http://www.oro- medonte.ca/Shared%20Documents/African%20Church%20Brochure.pdf County of Simcoe No update (non-attending) Tiny Tiny has received $10,000 in funding to support the Food Fresh Farm Fresh event, and another large amount to support Canada 150 celebrations. Further information will be shared as plans are finalized. Tiny has also initiated a review of their Official Plan, and will share Open House details when available. Township of Georgian Bay No update (non-attending) NSCFDC No update (non-attending) SSEA SPSC 9-Feb-17 MEETING MINUTES: APPROVED BY THE SPSC ON 9-MAR-17 Page1 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 213 of 238 14.d) Minutes of Sustainability Plan Steering Committee (SPS... SSEA has welcomed an Invasive Species intern, as well as two other interns supported by Federal and BioCan programs. The Invasive Species Program has been initiated, and further information is available by contacting 705.527.5166. 6.1. SSS and SSEA _Coalition_ Discussion: D. Luker overviewed meetings that have been held with members representing the SSEA, including S. Walma (SSEA Board), D. Ritchie (SSEA Board), J. Cayley (General Manager, SSEA) and G. Marchildon (Office Manager, SSEA) regarding the potential combination of both SSEA and SSS to work together to enhance the impact of both organizations. Comments from the SPSC were received, with the majority indicating the idea seems both sensible and effective. Discussion also involved possible revised structure of the SSS under the SSEA, with the Chair noting the conversations that have evolved have included the on-going participation of SSS_s partner organizations representing health and the economy, depending on the framework moving forward. The Chair proposed the next step was the development of a Business Case by SSS to garner support from both the SSEA Board at their April meeting, and from each of SSS_s partner municipalities. The Chair recommended: THAT, in preparation for further discussions involving the potential merging of SSS with SSEA, SSS prepare a Business Case for review by both the SPSC and representatives from the SSEA prior to the 9- Mar-17 SPSC meeting. Move by J. Main, seconded by A. Betty. Be it resolved that SSS prepare the Business Case as directed, as moved by J. Main and seconded by A. Betty. 7.0Adjournment:Time:11:50am Next Meeting When:Thursday, March 9, 2017 Time:10am-12pm Where:SSS Office, 105 Fourth Street, Midland SPSC 9-Feb-17 MEETING MINUTES: APPROVED BY THE SPSC ON 9-MAR-17 Page1 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 214 of 238 14.d) Minutes of Sustainability Plan Steering Committee (SPS... Memorandum 2017-02 To: Mayor, Councils and Department Heads of the Towns of Midland and Penetanguishene, Townships of Georgian Bay, Severn, Oro-Medonte, Tiny and Tay Page | 1 Cc: Severn Sound Environmental Association, Simcoe Muskoka District Health Unit, and North Simcoe Community Futures Development Corporation Submitted By: Tracy Roxborough, Sustainability Coordinator, Sustainable Severn Sound (SSS), and the Sustainability Plan Steering Committee (SPSC) Date: February 17, 2017 Subject (re): (1) Community Energy Planning, Considerations for Municipalities, (2) SSS Website Link to Local Case Studies and Funding for Municipal and Community Projects Why Should You Read This Report? Community Energy Plans (CEPs) are gaining momentum across the province, with over 64% of the population in Ontario now being represented by a CEP. The Ontario Climate Action Plan lays out how the government intends to spend the estimated $1.9 billion annually as collected from Cap and Trade, and included in this is $25 million to support the development of CEP. This report provides an overview of Community Energy Planning, including: The Benefits for Municipalities () Options for Plan Development () Available Funding Opportunities to Support a CEP () Recommendations to Municipalities (if your municipality is not ready for a CEP, consider these municipally-tested strategies instead) What Other Information is Included? Links to: Resources and websites to support the planning and development of a CEP featuring local Case Studies, Regular Bulletins and Funding for Municipal and Community-Led Projects www.sustainablesevernsound.ca Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 215 of 238 14.d) Minutes of Sustainability Plan Steering Committee (SPS... BACKGROUND What is Community Energy Planning? Page | 2 Community Energy Plans (CEP) detail how energy is used in communities, and how the use of energy affects the community including cost, energy resiliency, and environmental and social health. Community Energy Plans also demonstrate how sustainable energy management can meet objectives which relate to climate change, community growth and development, enhanced energy dependability and stimulation of the local economy through job creation, business attraction/retention and by keeping more money in the community. Many municipalities and regional municipalities have begun to consider energy by developing energy and/or sustainability plans, incorporating energy targets into Official and Strategic Plans, and undertaking energy efficiency retrofits. This report provides and overview of Community Energy Planning, including: Benefits for Municipalities Options for Plan Development Key Considerations / Challenges / Opportunities Funding for a CEP Recommendation to Partner Municipalities. COMMUNITY ENERGY PLANNING Why Should a Municipality Develop a Community Energy Plan (CEP)? Some of the key motivations for developing and implementing a CEP include: Economic development and job creation Reducing energy spending and energy costs Keeping money in the local economy Enhancing the competitiveness of the community Business attraction and retention resulting from improved costs and system-reliability Creating opportunities for businesses that already exist to integrate energy systems Finding alternatives to address grid capacity challenges Reducing greenhouse gas (GHG) emissions Improving air quality and community health Fostering a corporate and community culture around energy conservation. Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 216 of 238 14.d) Minutes of Sustainability Plan Steering Committee (SPS... Options of Scale for Developing a Community Energy Plan (CEP) CEPs can be developed to suit the needs and capacity of the municipality, and have been developed at the following scales: CEPs can be led by a single municipality, or by another group representing a collection of municipalities Page | 3 Neighbourhood-scale (i.e., high-use areas, those slated for development, new residential) Plans could be developed to correspond with opportunities and constraints associated with electricity, natural gas and thermal distribution systems (i.e., lack of natural gas service, identification of opportunities through the Integrated Regional Resource Plan (IRRP) for the Parry Sound/Muskoka sub-region) Small communities have incorporated energy policies/actions into existing municipal documents and plans, rather than creating a new MEP/CEP, such as: - Official Plans - Transportation Plans - Waste Management Strategies - Key performance indicators within municipal departments (Performance Measurement Plans) - By-laws - Development applications - Design standards checklists. Key Considerations When developing CEP, municipalities and communities which have undertaken this process advise: Political, staff and community leadership is needed when a CEP process is initiated A strong political champion is essential for leading a vision for the community, motivating staff and shifting attitudes to build a culture of awareness around energy Support is needed within municipal departments, including planning, finance and engineering to ensure the success of the CEP Community leaders play an important role in supporting specific actions in a CEP (i.e., public transit, energy efficiency, education, etc.) An incremental CEP may help to increase support, as it enables the municipality to adapt to public and stakeholder reactions to the plan Utilities staff, provincial energy staff, real estate developers, economic development representatives, Chambers of Commerce have been listed as important stakeholders Integrate the CEP into both the capital budget and the operations and maintenance budget When comparing projects, emphasize life cycle cost of projects, as some energy projects might have a higher upfront cost, but can lower operations and maintenance costs in the long-term Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 217 of 238 14.d) Minutes of Sustainability Plan Steering Committee (SPS... Data Acquisition and Management The experiences of other municipalities have resulted in the following consistent comments: Energy data (including electricity, natural gas and other fuels, thermal, transportation and waste data) is needed for valuable CEP Page | 4 Energy data create an energy profile of the community and can help staff and decision-makers understand how energy is being used, what the costs are, and how much of the money being spent is leaving the local economy Communities with technical/staff resources can turn data into energy maps (approach may not be practical for small communities) Provides the information needed to conduct accurate cost/benefit analyses and prioritize actions in a pragmatic way Energy utilities and provincial agencies have a critical role to play in providing communities with the energy data they need to develop an inventory, prioritize actions and monitor progress; this will require Memorandums of Understanding (MOUs) and other agreements Challenges and Opportunities Funding programs might not help overcome broader implementation challenges The skills and capacity gaps vary from community to community When addressing capacity constraints, consider where capacity is needed, including: - From an operations/maintenance perspective (i.e., staff may not know how to operate equipment once it is installed), - From a strategic perspective (i.e., staff may not have the skills to advance energy planning and implementation within the community), and - discuss and identify solutions to these challenges (project risk-management). Policy gaps and/or the presence of energy subsidies can act to discourage implementation CEP implementation depends on energy literacy at the political, staff, stakeholder and public level; so discussion is needed among elected officials, municipal staff, stakeholders and the public about the costs associated with energy, the value associated with investing in energy projects and products, and the risks associated with underinvesting in community energy Funding Opportunities energy needs, identify opportunities for energy efficiency and clean energy, and develop plans to meet their goals. The MEP Program provides successful applicants with funding for 50 per cent of eligible costs, up to a maximum of $90,000 to develop a municipal energy plan. A second funding stream for open to municipalities that have already developed a complete or partial Municipal Energy Plan, Climate Action Plan or other energy plan. This funding is for enhancing an existing energy plan, (i.e., updating utility or building data and/or creating new implementation plans or maps). Applicants may receive 50 per cent of eligible costs, up to a maximum of $25,000. http://www.energy.gov.on.ca/en/municipal-energy/ Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 218 of 238 14.d) Minutes of Sustainability Plan Steering Committee (SPS... IESO, Education and Capacity Building Program The Education and Capacity Building (ECB) Program offers funding for communities and Page | 5 organizations to participate in the energy sector by equipping them with knowledge and training. The ECB program will support projects such as awareness campaigns, material and course development, workshops and education programs. The program offers funding of up to $100,000 per initiative, across three categories: - Implementation of a Community Energy Plan - Skills and capacity development - Open Category (to support initiatives involving a unique or innovative idea, approach or delivery method that provide education, build capacity and develop the skills around energy projects). http://www.ieso.ca/Pages/Participate/Funding-Programs/Education-and-Capacity-Building- Program/default.aspx Recommendations from SSS to our Partner Municipalities If your municipality is not ready to yet develop a CEP, recognition and general support can be given to municipal interest in CEPs by integrating support for CEP actions into Official Plans or other planning documents (Transportation Plans, Waste Management Strategies, Key Performance Indicators within municipal departments such as Performance Measurement Plans), By-laws, Development applications, and Design Standards Checklists). Roundtable energy workshops can also be useful to connect municipal land use planners, economic development staff and other stakeholders to understand how energy planning can be incorporated into municipal planning and financing, prior to undertaking a full CEP. SSS and the SPSC recommend that our partner municipalities: Consider incorporating language into Official Plan Reviews that encourage new development to be energy-supportive through design principles that can accommodate the future installation of electric- vehicle charging stations -) and solar energ-). Recognize energy related policies such as plans for GHG reductions, energy efficiency and demand management measures, community energy solutions (renewable generation, combined heat and power, district energy) and requirements for community energy planning in Official Plan Reviews. Tested Municipal Examples CEP Considerations in an Official Plan The Regional Municipality of Y develop a Community Energy Plan for each new community area to reduce community energy demands, optimize passive solar gains through design, maximize active transportation and transit, and Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 219 of 238 14.d) Minutes of Sustainability Plan Steering Committee (SPS... make use of renewable, on-site generation and district energy options including but not limited to solar, wind, water, bi For more information, visit: http://www.york.ca/Departments/Planning+and+Development/Long+Range+Planning/ROP.htm Page | 6 CEP Considerations in a Strategic Plan cluded an action to promote, encourage and lower community energy consumption, which involves using partnerships to develop and implement a community energy plan, expanding renewable energy initiatives and strengthening the partnership with Burlington Hydro Grid Smart City Initiative. Including these energy-related actions into a Strategic Plan can result in better buy-in from local governments, municipal staff and the community. For more information, visit http://cms.burlington.ca/AssetFactory.aspx?did=19272 CEP Considerations in a Zoning By-law Before March 2008, City of Toronto Zoning By-laws did not allow for the generation or selling of energy using renewable energy sources or co-generation devices. The updated By-law provided an as- of-right zoning permission to produce and distribute energy from renewable energy and co- generation devices. For more information on Zoning By-law 569-201, visit http://www1.toronto.ca/wps/portal/contentonly?vgnextoid=2a8a036318061410VgnVCM10000071d6 0f89RCRD Other Considerations Municipalities can integrate Transportation Demand Management and energy planning considerations into developments by including conditions which support walkability, the preservation of natural areas for appropriate or enhanced stormwater management, and the construction of energy efficient homes. Siting of buildings can also promote the efficient use and conservation of energy through the design and positioning of streets and lots, as orienting streets within 30 degrees of an east/west axis maximizes the benefits of passive solar gain and optimizes conditions for the use of photovoltaics (Community Energy Association, available at http://communityenergy.bc.ca/). APPENDIX A: Links to Community Energy Planning Resources APPENDIX B: Sustainability Bulletin Links for January and February If you have any questions regarding this report, please contact the Sustainability Coordinator, Tracy, at tracy@sustainablesevernsound.ca or 705.526.1371 x.113, or your appointed Sustainability Plan Steering Committee representative. Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 220 of 238 14.d) Minutes of Sustainability Plan Steering Committee (SPS... APPENDIX A: LINKS TO COMMUNITY ENERGY PLANNING RESOURCES Page | 7 Community Energy Implementation Framework http://framework.gettingtoimplementation.ca/ The Community Energy Implementation Framework includes 10 strategies that provide insights, advice and a proposed path forward to foster widespread political, staff and stakeholder support, build staff and financial capacity, and embed energy into local plans, policies and processes to support implementation. Community Energy Planning and Data: An Assessment for Small and Rural Communities in Ontario http://www.questcanada.org/files/download/c4bd74bef445d63 This primer addresses some of the issues facing small and rural communities in Ontario when gathering data for a CEP. The primer provides information on the type of data that small and rural communities should consider gathering, and identifies some of the common challenges to collecting data and how to overcome them. Community Energy Planning: Getting to Implementation in Canada! (GTI) Collaborative http://gettingtoimplementation.ca/research/ Includes publications, infographics, workshop resources, external resources, Frequently Asked Questions (FAQs) QUEST Energy Map http://www.questcanada.org/hub/atlas A national map of energy projects, policies, programs, plans and resources which can be filtered by Status (Implemented, Development Phase, Planning Phase), Scale, Energy Type, Location, Sector and Year. The Integrated Regional Resource Plan (IRRP) for the Parry Sound/Muskoka Sub-Region Planning Area, Electricity Needs, 2015-2034 Read more at http://www.ieso.ca/parrysound-muskoka Co 1. Facilitating a discussion with the Local Advisory Committee (LAC) and affected communities about community energy planning activities and local solutions to improve resilience and service reliability, and 2.Use LAC meetings to share best practices and to coordinate regional and local energy planning activities. Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 221 of 238 14.d) Minutes of Sustainability Plan Steering Committee (SPS... APPENDIX B: SUSTAINABILITY BULLETIN LINK for JANUARY AND FEBRUARY (Includes local case studies and funding for municipal and community-led projects) Page | 8 https://www.sustainablesevernsound.ca/news.php Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 222 of 238 15.a) Correspondence dated March 2, 2017 from Trish Campbell... Page 223 of 238 15.a) Correspondence dated March 2, 2017 from Trish Campbell... Page 224 of 238 15.a) Correspondence dated March 2, 2017 from Trish Campbell... Page 225 of 238 15.a) Correspondence dated March 2, 2017 from Trish Campbell... Page 226 of 238 15.a) Correspondence dated March 2, 2017 from Trish Campbell... Page 227 of 238 15.b) Correspondence dated March 8, 2017 from Sharon Goerke,... Page 228 of 238 15.b) Correspondence dated March 8, 2017 from Sharon Goerke,... Page 229 of 238 15.b) Correspondence dated March 8, 2017 from Sharon Goerke,... Page 230 of 238 17.a) By-Law No. 2017-038: Being a By-Law to Appoint a Drain... Drainage Act, R.S.O. 1990, c. D.17 Municipal Act, 2001, S.O. 2001, C. 25, as amended Page 231 of 238 17.b) By-Law No. 2017-040: A By-Law to Authorize the Executi... Municipal Act, 2001, S.O. 2001, c.25 Municipal Act, 2001, S.O. 2001, c.25 Municipal Act, 2001, S.O. 2001, c.25 Page 232 of 238 17.b) By-Law No. 2017-040: A By-Law to Authorize the Executi... Page 233 of 238 17.b) By-Law No. 2017-040: A By-Law to Authorize the Executi... Page 234 of 238 17.b) By-Law No. 2017-040: A By-Law to Authorize the Executi... Page 235 of 238 17.b) By-Law No. 2017-040: A By-Law to Authorize the Executi... Page 236 of 238 17.b) By-Law No. 2017-040: A By-Law to Authorize the Executi... Page 237 of 238 19.a) By-Law No. 2017-039: Being a by-law to confirm the pro... Municipal Act, 2001, S.O. 2001, C. 25, as amended Page 238 of 238