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03 08 2017 Council Agenda The Township of Oro-Medonte Council Meeting Agenda Council Chambers Wednesday, March 8, 2017 9:00 a.m. - Closed Session 10:00 a.m. - Open Session Page 1. Call to Order - Moment of Reflection: 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Robin Dunn, CAO re: Labour relations/employee negotiations; Personal matters about an identifiable individual (Staffing/Employee Request). 5. Minutes of Council and Committees: 6 - 18a) Minutes of Council meeting held on Wednesday, February 22, 2017. 19 - 34 b) Minutes of Heritage Committee meeting held on Monday, February 27, 2017. 35 - 37 c) Minutes of Special Council meeting held on Wednesday, March 1, 2017. 6. Recognition of Achievements: None. 7. Public Meetings: None. 8. Deputations: None. 9. Presentations: 38 - 60 a) 10:00a.m. Peter Beacock, Chair of the Board, Trustee for Oro-Medonte and Springwater Townships, Simcoe County District School Board re: Activity Update. Page 1 of 175 Council Meeting Agenda - March 08, 2017 10. Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. 11. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda, and shall be conducted as follows: Open Forum shall last no longer than 20 minutes; Each speaker shall be required to identify the agenda item they are speaking to and provide their name and address, which may become part of the public record; A speaker shall be limited to 2 minutes per agenda item; No response shall be provided to any question posed during Open Forum; No discussion, debate or decisions will occur during Open Forum; Each speaker is permitted to speak only once per agenda item; A speaker may provide comment on one agenda item and then shall step aside to enable another to provide comment on an agenda item; No speaker shall speak to a second agenda item until other individuals have had an opportunity to speak once; Speakers providing comment on the same agenda item, shall be requested to limit their comments so as to provide additional information and not repeat the same information provided by a previous speaker; Comments made during Open Forum will not form part of the minutes of the meeting; The following matters will not be permitted during Open Forum: o Comments/complaints against Members of Council or Township staff; o Matters beyond the jurisdiction of Council or the Township; o Closed Session agenda items, including current or pending litigation, or Insurance claims and/or pending claims by or against the Township; o Comments with respect to Minutes of Council and Committees; o Comments that are contrary to the Municipal Freedom of Information and Protection of Privacy Act; o Comments with respect to any applications which have proceeded through a Public Meeting in accordance with the Planning Act, with the exception of comment related to a recommendation contained within the Staff Report. Page 2 of 175 Council Meeting Agenda - March 08, 2017 The Chair may conclude Open Forum prior to the 20 minute maximum time limit, for non-compliance with the Open Forum parameters, Conduct of Members of the Public, or any other reason. 12. Reports of Municipal Officers: 61 - 76 a) Report No. OCS2017-05, Shawn Binns, Director, Operations & Community Services re: Award of OCS 2017-02 Road Rehabilitation Various Locations. 77 - 100 b) Report No. FD2017-03, Hugh Murray, Fire Chief; Donna Hewitt, Director, Corporate & Strategic Initiatives; Paul Hillenaar, Acting Chief Building Official re: Water Provision Options Small Crescent Industrial Park \[to be distributed\]. 101 c) Tamara Obee, Manager, Human Resources, Health & Safety re: POL-HS-2- 01-01, Health & Safety Policy Statement. 102 - 107 d) Robin Dunn, CAO re: 2017 Budget. 13. Reports of Members of Council: a) Updates from Council Representatives County of Simcoe and Township Partners and Agencies. on the activities of the Co Agencies. 108 - 115 b) Councillor Crawford, correspondence dated February 21, 2017 from Township of McNab/Braeside and correspondence dated February 21, 2017 from Melinda Reith, Municipal Clerk and CAO, The Corporation of United Townships of Head, Clara & Maria re: Proposed Ontario Building Code Change B-08-09-03 Mandatory 5 Year Septic Pumping. 116 - 117 c) Councillor Crawford, correspondence dated February 23, 2017 from Carrie Sykes, Director of Corporate Services/Clerk re: Resolution regarding Schedule 5 of Bill 7 - An Act to Amend or Repeal Various Acts with respect to Housing and Planning (Property Standards). 14. Consent Agenda: 118 a) Announcements of Interest to the Public: 1. Notice of a Proposal and Notice of a Public Meeting by Lake Simcoe Regional Airport, Solar Energy Partnership to Engage in a Renewable Energy Project, March 28, 2017, 6pm-8pm, Oro-Medonte Community Centre, Banquet Hall, 71 Line 4 North (at Highway 11 South), Oro- Medonte (Upstairs) \[Refer to Item 14i)\]. Page 3 of 175 Council Meeting Agenda - March 08, 2017 119 - 121 b) Minutes of Barrie Public Library Board meeting held on Thursday, January 26, 2017. Staff Recommendation: Receive. 122 - 129 c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, January 27, 2017. Staff Recommendation: Receive. 130 - 141 d) Nottawasaga Valley Conservation Authority re: Minutes of January 27, 2017 meetings and Highlights of February 24, 2017 meeting. Staff Recommendation: Receive. 142 - 143 e) Correspondence received re: Lake Simcoe Regional Airport. 1. Gib Montgomery received February 15, 2017. 2. Elizabeth May dated February 17, 2017. Staff Recommendation: Receive. 144 - 165 f) Correspondence dated January 10, 2017 from Carla Nell, Vice-President, Municipal and Stakeholder Relations, Municipal Property Assessment Corporation (MPAC), re: 2016 Assessment Update Municipal Summary Report. Staff Recommendation: Receive. 166 g) Correspondence dated February 15, 2017 from Dawn McAlpine, City Clerk/Director of Legislative and Court Services re: Confirmation of the Township of Oro-Medonte's Appointments to The Lake Simcoe Regional Airport Board of Directors. Staff Recommendation: Receive. 167 - 168 h) Correspondence dated February 22, 2017 from Kathleen Wynne, Premier re: Inequity in Property Taxation on Railway Right-of-Way's Collected by Municipalities in Ontario. Staff Recommendation: Receive. 169 - 170 i) Correspondence dated February 23, 2017 from Katharine Myrans, Project Manager, Stantec Consulting Ltd. re: Notice of a Proposal and Notice of a Public Meeting by Lake Simcoe Regional Airport, Solar Energy Partnership to Engage in a Renewable Energy Project, March 28, 2017, 6pm-8pm, Oro- Medonte Community Centre, Banquet Hall, 71 Line 4 North (at Highway 11 South), Oro-Medonte (Upstairs) \[Refer to Item 14a)\], \[Additional correspondence available through the Planning Department\]. Staff Recommendation: Receive. 171 - 173 j) Correspondence from Communities in Bloom Ontario re: Celebrate Canada's 150th Anniversary. Staff Recommendation: Receive. 15. Communications/Petitions: None. Page 4 of 175 Council Meeting Agenda - March 08, 2017 16. Notice of Motions: None. 17. By-Laws: 174 a) By-Law No. 2017-034: A By-law to Appoint Municipal Weed Inspectors and to Repeal By-law No. 2015-026. 18. Closed Session Items (Unfinished Items): 19. Confirmation By-Law: 175 a) By-Law No. 2017-032: Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, March 8, 2017. 20. Questions from the Public Clarifying an Agenda Item: Questions from the Public Clarifying an Agenda Item provides an opportunity for the members of the public to seek clarification with respect to the decision which was made on an agenda item, the meaning of the decision and the next steps as a result of the decision. Questions from the Public Clarifying an Agenda Item shall last no longer than 10 minutes; Responses provided to questions posed during Questions from the Public Clarifying an Agenda Item shall be included within the 10 minute maximum time limit; Each speaker shall be required to identify the agenda item they are seeking clarification on and provide their name and address, which may become part of the public record; A speaker shall be limited to 1 minute per question; A speaker may pose a question and then shall step aside to enable another to pose a question; The Chair may conclude Questions from the Public Clarifying an Agenda Item prior to the 10 minute maximum time limit, for non- compliance with the above parameters, Conduct of Members of the Public, or any other reason. 21. Adjournment: a) Motion to Adjourn. Page 5 of 175 5.a) Minutes of Council meeting held on Wednesday, February ... Page 6 of 175 5.a) Minutes of Council meeting held on Wednesday, February ... Page 7 of 175 5.a) Minutes of Council meeting held on Wednesday, February ... Page 8 of 175 5.a) Minutes of Council meeting held on Wednesday, February ... Page 9 of 175 5.a) Minutes of Council meeting held on Wednesday, February ... Page 10 of 175 5.a) Minutes of Council meeting held on Wednesday, February ... Page 11 of 175 5.a) Minutes of Council meeting held on Wednesday, February ... Page 12 of 175 5.a) Minutes of Council meeting held on Wednesday, February ... Page 13 of 175 5.a) Minutes of Council meeting held on Wednesday, February ... Page 14 of 175 5.a) Minutes of Council meeting held on Wednesday, February ... Page 15 of 175 5.a) Minutes of Council meeting held on Wednesday, February ... Page 16 of 175 5.a) Minutes of Council meeting held on Wednesday, February ... Page 17 of 175 5.a) Minutes of Council meeting held on Wednesday, February ... Page 18 of 175 5.b) Minutes of Heritage Committee meeting held on Monday, F... Page 19 of 175 5.b) Minutes of Heritage Committee meeting held on Monday, F... Page 20 of 175 5.b) Minutes of Heritage Committee meeting held on Monday, F... Page 21 of 175 5.b) Minutes of Heritage Committee meeting held on Monday, F... Page 22 of 175 5.b) Minutes of Heritage Committee meeting held on Monday, F... Page 23 of 175 5.b) Minutes of Heritage Committee meeting held on Monday, F... Page 24 of 175 5.b) Minutes of Heritage Committee meeting held on Monday, F... Page 25 of 175 5.b) Minutes of Heritage Committee meeting held on Monday, F... Page 26 of 175 5.b) Minutes of Heritage Committee meeting held on Monday, F... Page 27 of 175 5.b) Minutes of Heritage Committee meeting held on Monday, F... Page 28 of 175 5.b) Minutes of Heritage Committee meeting held on Monday, F... Page 29 of 175 5.b) Minutes of Heritage Committee meeting held on Monday, F... Page 30 of 175 5.b) Minutes of Heritage Committee meeting held on Monday, F... Page 31 of 175 5.b) Minutes of Heritage Committee meeting held on Monday, F... Page 32 of 175 5.b) Minutes of Heritage Committee meeting held on Monday, F... Page 33 of 175 5.b) Minutes of Heritage Committee meeting held on Monday, F... Page 34 of 175 5.c) Minutes of Special Council meeting held on Wednesday, M... Page 35 of 175 5.c) Minutes of Special Council meeting held on Wednesday, M... Page 36 of 175 5.c) Minutes of Special Council meeting held on Wednesday, M... Page 37 of 175 9.a) 10:00a.m. Peter Beacock, Chair of the Board, Trustee fo... Page 38 of 175 9.a) 10:00a.m. Peter Beacock, Chair of the Board, Trustee fo... Page 39 of 175 9.a) 10:00a.m. Peter Beacock, Chair of the Board, Trustee fo... Page 40 of 175 9.a) 10:00a.m. Peter Beacock, Chair of the Board, Trustee fo... Page 41 of 175 9.a) 10:00a.m. Peter Beacock, Chair of the Board, Trustee fo... Page 42 of 175 9.a) 10:00a.m. Peter Beacock, Chair of the Board, Trustee fo... Page 43 of 175 9.a) 10:00a.m. Peter Beacock, Chair of the Board, Trustee fo... Page 44 of 175 9.a) 10:00a.m. Peter Beacock, Chair of the Board, Trustee fo... Page 45 of 175 9.a) 10:00a.m. Peter Beacock, Chair of the Board, Trustee fo... Page 46 of 175 9.a) 10:00a.m. Peter Beacock, Chair of the Board, Trustee fo... Page 47 of 175 9.a) 10:00a.m. Peter Beacock, Chair of the Board, Trustee fo... PlacestoGrowGrowthPlanfortheGreaterGoldenHorseshoe,2006 Page 48 of 175 9.a) 10:00a.m. Peter Beacock, Chair of the Board, Trustee fo... Page 49 of 175 9.a) 10:00a.m. Peter Beacock, Chair of the Board, Trustee fo... Page 50 of 175 9.a) 10:00a.m. Peter Beacock, Chair of the Board, Trustee fo... Page 51 of 175 9.a) 10:00a.m. Peter Beacock, Chair of the Board, Trustee fo... Page 52 of 175 9.a) 10:00a.m. Peter Beacock, Chair of the Board, Trustee fo... Page 53 of 175 9.a) 10:00a.m. Peter Beacock, Chair of the Board, Trustee fo... Page 54 of 175 9.a) 10:00a.m. Peter Beacock, Chair of the Board, Trustee fo... Page 55 of 175 9.a) 10:00a.m. Peter Beacock, Chair of the Board, Trustee fo... Page 56 of 175 9.a) 10:00a.m. Peter Beacock, Chair of the Board, Trustee fo... Page 57 of 175 9.a) 10:00a.m. Peter Beacock, Chair of the Board, Trustee fo... Page 58 of 175 9.a) 10:00a.m. Peter Beacock, Chair of the Board, Trustee fo... Page 59 of 175 9.a) 10:00a.m. Peter Beacock, Chair of the Board, Trustee fo... Page 60 of 175 12.a) Report No. OCS2017-05, Shawn Binns, Director, Operatio... Page 61 of 175 12.a) Report No. OCS2017-05, Shawn Binns, Director, Operatio... Page 62 of 175 12.a) Report No. OCS2017-05, Shawn Binns, Director, Operatio... Page 63 of 175 12.a) Report No. OCS2017-05, Shawn Binns, Director, Operatio... Page 64 of 175 12.a) Report No. OCS2017-05, Shawn Binns, Director, Operatio... Page 65 of 175 12.a) Report No. OCS2017-05, Shawn Binns, Director, Operatio... 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Page 78 of 175 12.b) Report No. FD2017-03, Hugh Murray, Fire Chief; Donna H... Page 79 of 175 12.b) Report No. FD2017-03, Hugh Murray, Fire Chief; Donna H... Page 80 of 175 12.b) Report No. FD2017-03, Hugh Murray, Fire Chief; Donna H... Page 81 of 175 12.b) Report No. FD2017-03, Hugh Murray, Fire Chief; Donna H... Page 82 of 175 12.b) Report No. FD2017-03, Hugh Murray, Fire Chief; Donna H... Page 83 of 175 12.b) Report No. FD2017-03, Hugh Murray, Fire Chief; Donna H... Page 84 of 175 12.b) Report No. FD2017-03, Hugh Murray, Fire Chief; Donna H... Page 85 of 175 12.b) Report No. FD2017-03, Hugh Murray, Fire Chief; Donna H... Page 86 of 175 12.b) Report No. FD2017-03, Hugh Murray, Fire Chief; Donna H... Page 87 of 175 12.b) Report No. FD2017-03, Hugh Murray, Fire Chief; Donna H... Page 88 of 175 12.b) Report No. FD2017-03, Hugh Murray, Fire Chief; Donna H... Page 89 of 175 12.b) Report No. FD2017-03, Hugh Murray, Fire Chief; Donna H... Page 90 of 175 12.b) Report No. FD2017-03, Hugh Murray, Fire Chief; Donna H... Page 91 of 175 12.b) Report No. FD2017-03, Hugh Murray, Fire Chief; Donna H... Page 92 of 175 12.b) Report No. FD2017-03, Hugh Murray, Fire Chief; Donna H... Page 93 of 175 12.b) Report No. FD2017-03, Hugh Murray, Fire Chief; Donna H... Page 94 of 175 12.b) Report No. FD2017-03, Hugh Murray, Fire Chief; Donna H... Page 95 of 175 12.b) Report No. FD2017-03, Hugh Murray, Fire Chief; Donna H... Page 96 of 175 12.b) Report No. FD2017-03, Hugh Murray, Fire Chief; Donna H... Page 97 of 175 12.b) Report No. FD2017-03, Hugh Murray, Fire Chief; Donna H... Page 98 of 175 12.b) Report No. FD2017-03, Hugh Murray, Fire Chief; Donna H... Page 99 of 175 12.b) Report No. FD2017-03, Hugh Murray, Fire Chief; Donna H... Page 100 of 175 12.c) Tamara Obee, Manager, Human Resources, Health & Safety... Page 101 of 175 12.d) Robin Dunn, CAO re: 2017 Budget. Page 102 of 175 12.d) Robin Dunn, CAO re: 2017 Budget. Page 103 of 175 12.d) Robin Dunn, CAO re: 2017 Budget. Page 104 of 175 12.d) Robin Dunn, CAO re: 2017 Budget. Page 105 of 175 12.d) Robin Dunn, CAO re: 2017 Budget. Page 106 of 175 12.d) Robin Dunn, CAO re: 2017 Budget. Page 107 of 175 13.b) Councillor Crawford, correspondence dated February 21,... Page 108 of 175 13.b) Councillor Crawford, correspondence dated February 21,... Page 109 of 175 13.b) Councillor Crawford, correspondence dated February 21,... Page 110 of 175 13.b) Councillor Crawford, correspondence dated February 21,... Page 111 of 175 13.b) Councillor Crawford, correspondence dated February 21,... Page 112 of 175 13.b) Councillor Crawford, correspondence dated February 21,... Page 113 of 175 13.b) Councillor Crawford, correspondence dated February 21,... Page 114 of 175 13.b) Councillor Crawford, correspondence dated February 21,... Page 115 of 175 13.c) Councillor Crawford, correspondence dated February 23,... Page 116 of 175 13.c) Councillor Crawford, correspondence dated February 23,... Page 117 of 175 14.a) Announcements of Interest to the Public: Notice of a P... Page 118 of 175 14.b) Minutes of Barrie Public Library Board meeting held on... Page 119 of 175 14.b) Minutes of Barrie Public Library Board meeting held on... Page 120 of 175 14.b) Minutes of Barrie Public Library Board meeting held on... Page 121 of 175 14.c) Minutes of Lake Simcoe Region Conservation Authority m... th 66 ANNUAL GENERAL MEETING -01-17 Friday, January 27, 2017 Old Town Hall Newmarket 460 Botsford Street Newmarket, ON MINUTES 2016/2017 Board Members Present: LSRCA Staff Present: D. Andrews D. Eldon M. Leung Deputy Mayor/Regional Councillor N. Davison L. Aspen X. Fei K. Lillie Mayor G. Dawe S. Auger S. Fernandes Chagani B. Longstaff Mr. J. Dolan R. Baldwin L. Grzywniak S. McKinnon Regional Councillor B. Drew T. Barnett N. Hamley D. Palombi Councillor A. Eek J. Bennett L. Hanson G. Peat Councillor K. Ferdinands M. Bessey T. Hogenbirk M. Rosato Councillor P. Ferragine B. Booth S. Ingott C. Taylor Mayor V. Hackson T. Bos S. Jagminas B. Thompson Councillor D. Kerwin A. Brown R. Jarrett K. Toffan Councillor S. Macpherson C. Burgess B. Kemp K. Vickers Councillor P. Molloy K. Christensen K. Kennedy M. Walters Mayor M. Quirk C. Connell N. Knight K. Yemm Councillor R. Simpson P. Davies D. Lembcke K. Zeppieri Councillor S. Strangway 2016/2017 Board Members Absent: Guests: M. Ardis, GDG Canada J. McCallum, LSCF Ms. D. Bath S. Chenier, LSCF D. Nadorozny, Aurora Councillor S. Harrison McIntyre S. Clement, ECCC S. Plamondon, King Deputy Mayor J. J. Dale, LSCF M. Pozzebon, BILD Councillor P. Silveira L. Falco, ScotiaBank R. Prudhomme, Newmarket B. Feltmate, U. Waterloo R. Redmond, CCL D. Finnigan, OMAFRA J. Reynar, Innisfil D. Goodyear, York Region C. Rochon, Durham Region P. Heeney, MNRF B. Rogers, LSCF K. Hill, Hill Hunter Losell T. Roy-DiClemente, EG F. Jonkman, Bradford WG D. Schulte, MP King-Vaughan R. Keffer, Bradford WG B. Shelton, Newmarket D. Korolnek, Simcoe County F. Sebo, Georgina G. Lamb, Bradford WG L. Trombino, Durham Region J. Mackey, MOECC T. White, BDO Canada Page 122 of 175 14.c) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority -01-17 th 66 Annual General Meeting - January 27, 2017 Minutes - Page 2 of 8 I. AND INTRODUCTIONS th Chair Dawe welcomed everyone to the Authority's 66 Annual General Meeting and recognized a number of guests in attendance. Roll Call 2016 Board Members The 2016 Board Members in attendance introduced themselves. Chair Dawe noted the 2016 Board members who were not in attendance. II. DECLARATIONS OF PECUNIARY INTEREST None recorded for this meeting. III. APPROVAL OF AGENDA Moved by: S. Strangway Seconded by: R. Simpson BOD-001-17 RESOLVED THAT the content of the Agenda for the Lake Simcoe Region th Annual General Meeting held on Friday, January 27, 2017 be approved as presented. CARRIED IV. ADOPTION OF MINUTES a) Board of Directors Moved by: P. Molloy Seconded by: S. Macpherson BOD-002-17 RESOLVED -11- 16 held on Friday, December 16, 2016 be approved as circulated. CARRIED b) Conservation Ontario Council Moved by: V. Hackson Seconded by: P. Ferragine BOD-003-17 RESOLVED THAT the minutes of Conservation Ontario Council Meeting #4/16 held on Monday, December 5, 2016 be received for information. CARRIED V. GREETINGS Chair Dawe was pleased to call upon the following guests to bring greetings: King-Vaughan Member of Parliament, Deb Schulte, spoke about her long standing relationship with LSRCA, noting that conservation authorities have been leaders in watershed management from early days showing us how to manage and mitigate the effects of climate change. She asked all to have confidence in the federal government, as they too are working hard on mitigating the effects of climate change. Page 123 of 175 14.c) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority -01-17 th 66 Annual General Meeting - January 27, 2017 Minutes - Page 3 of 8 President of the Lake Simcoe Conservation Foundation (LSCF) Board of Directors, Brad Rogers, congratulated LSRCA on another year of incredible accomplishments raise funds to support was pleased to report that preliminary results show funds raised in 2016 are around $650,000, which was used to supported 18 programs and projects from protecting turtles and completing the Beaver River Trail to providing aquatic plant kits to students. The highlight of the year for LSCF, however, was the launching of new research vessel, named Hexagenia. , Mike Walters, thanked the Chair and the Board of Directors for Team and thanked the entire staff team, whose commitment and passion make the accomplishments possible. VI. KEYNOTE SPEAKER PRESENTATION Dr. Blair Feltmate Head, Intact Centre on Climate Adaptation University of Waterloo Dr. Feltmate, Head, Intact Centre on Climate Adaptation at the University of Waterloo, provided a droughts, fire, wind and hail all on the rise, how all industry sectors are vulnerable to their impacts, and what can be done to mitigate risks presentation, please click on the following link: The Contagion of Extreme Weather: The Capital Markets are Paying Attention Moved by: R. Simpson Seconded by: J. Dolan BOD-004-17 RESOLVED THAT the presentation provided by Dr. Blair Feltmate entitled CARRIED VII. PRESENTATIONS a) 2016 Lake Simcoe Region Chair Dawe provided an overview of LSRCA6 Annual Report and credited the highly engaged and dedicated staff and Board of Directors, along with the many partners, for the successful year. Chair Dawe then shared a video, which celebrated the many accomplishments of 2016. To view this video, please click this link: 2016 Annual Report Highlights Video. A copy of the 2016 Annual Report may be obtained on our website at LSRCA Annual Report 2016 or by contacting Katarina Zeppieri at k.zeppieri@lsrca.on.ca. Moved by: P. Molloy Seconded by: P. Ferragine Page 124 of 175 14.c) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority -01-17 th 66 Annual General Meeting - January 27, 2017 Minutes - Page 4 of 8 BOD-005-17 RESOLVED THAT the presentation regarding the Lake Simcoe Region CARRIED b) 6 Activity Report Chair Dawe provided an overview of 6 activity, which was included in the agenda package. Chair Dawe noted what an honour it has been for him to represent the Board as Chair for 2016. Moved by: V. Hackson Seconded by: A. Eek BOD-006-17 RESOLVED THAT Staff Report No. 01-17-BOD, which provides an overview of received for information. CARRIED c) LSRCA Video Clips CAO Walters introduced a couple of video clips showcasing some of the work of LSRCA. These videos included the Forest Glen Low Impact Development Project, as well as a TVO production TVO Climate Watch Shorts: Measuring Changes in Lake Simcoe. Moved by: P. Molloy Seconded by: S. Macpherson BOD-007-17 RESOLVED THAT the Video Clips be received for information. C ARRIED VIII. 2016 BUSINESS IS CONCLUDED - CHAIR VACATES POSITION OF CHAIR Chair Dawe concluded the Year 2016 business and deemed the Chair vacant. Moved by: R. Simpson Seconded by: S. Strangway BOD-008-15 RESOLVED THAT the Board of Directors conclude the business of 2016; and FURTHER THAT the Chair be declared vacant. CARRIED IX. 2017 BUSINESS The 2017 Business portion of this meeting was called to order by the Chief Administrative Officer of the Lake Simcoe Region Conservation Authority, Mike Walters, who served as Chair Pro Tem during the election of the Chair and Vice Chair for 2017. Roll Call 2017 Board Members The 2017 Board Members introduced themselves. CAO Walters named the 2017 Board members who were not able to attend the meeting. Page 125 of 175 14.c) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority -01-17 th 66 Annual General Meeting - January 27, 2017 Minutes - Page 5 of 8 X. ELECTION OF OFFICERS CAO Walters conducted the election of officers, by first outlining the following general rules for election: a) Only current Directors of the Authority may vote. b) Nominations will be called three (3) times and will only require a mover. c) The closing of nominations will require both a mover and a seconder. d) Each Director nominated will be required to accept the nomination. e) In the event of an election, each nominee will be permitted not more than three (3) minutes to speak for the office, in the order of the alphabetical listing of his or her surnames. f) Upon the acceptance by nominees for the position of office, ballots will be distributed to the Directors for the purpose of election. A D ballot and the appointed scrutineers for the counting of the ballots will collect the ballots. Positions are required for Chair and Vice Chair of the LSRCA for 2017 and must be appointed members of the Board of Directors. A. APPOINTMENT OF SCRUTINEERS CAO Walters appointed scrutineers are for the counting of ballots in the event that there is more than one nominee for either position of Chair or Vice Chair. Moved by: V. Hackson Seconded by: B. Drew BOD-009-17 THAT in the event of a vote by ballot, Ken Hill of Hill Hunter Losell Law Firm LLP and Lucy Falco of ScotiaBank will act as scrutineers; and FURTHER THAT all ballots be destroyed after the election. CARRIED B. ELECTION OF OFFICERS 2017 (i) Chair of the Authority Mayor Geoffrey Dawe was nominated for the position of Chair by Regional Councillor Bobbie Drew. Nominations were called for three times. No further nominations were put forward. Moved by: S. Macpherson Seconded by: M. Quirk BOD-010-17 RESOLVED THAT the nominations for the position of Chair be closed. CARRIED Mayor Dawe accepted the nomination for the position of Chair, and CAO Walters congratulated Mayor Dawe as the 2017 Chair. Page 126 of 175 14.c) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority -01-17 th 66 Annual General Meeting - January 27, 2017 Minutes - Page 6 of 8 (ii) Vice Chair of the Authority Councillor Richard Simpson was nominated for the position of Vice Chair by Councillor Dave Kerwin. Nominations were called for three times. No further nominations were put forward. Moved by: A. Eek Seconded by: P. Molloy BOD-011-17 RESOLVED THAT the nominations for the position of Vice Chair be closed. CARRIED Councillor Simpson accepted the nomination for the position of Vice Chair, and CAO Walters congratulated Councillor Simpson as the 2017 Vice Chair. C. APPOINTMENT OF THE REGULATIONS SUB-COMMITTEE FOR 2017 CAO Walters explained that in the event of a Hearing by the Board of Directors, a Regulations Sub- Committee is formed in order to review the circumstances of the Hearing and report to the Board. This sub-committee normally consists of the Chair, the Vice Chair, and the Member representing the local municipality in which the application under Ontario Regulation 179/06 is received. Moved by: S. Strangway Seconded by: M. Quirk BOD-012-17 RESOLVED THAT the Chair and Vice Chair of the Conservation Authority, along with the Member representing the local municipality in which the application under Ontario Regulation 179/06 is received, shall be members of the sub-committee to review applications and report to the Board of Directors. CARRIED D. APPOINTMENT TO CONSERVATION ONTARIO FOR 2017 CAO Walters explained that each conservation authority appoints one representative to Conservation Ontario Council. Moved by: N. Davison Seconded by: B. Drew BOD-013-17 RESOLVED THAT the 2017 Authority Chair, or his/her designate, be appointed FURTHER THAT the Chief Administrative Officer be the alternate delegate. CARRIED E. APPOINTMENT TO THE LAKE SIMCOE CONSERVATION FOUNDATION FOR 2017 CAO Walters explained that in accordance with LSRCA's Administrative By-Laws No. 1 Governance and Administration, the responsibilities of the Chair and Vice Chair include serving on the Lake Simcoe Conservation Foundation or appointing a designate. Moved by: D. Kerwin Seconded by: S. Macpherson Page 127 of 175 14.c) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority -01-17 th 66 Annual General Meeting - January 27, 2017 Minutes - Page 7 of 8 BOD-014-17 RESOLVED THAT the Chair, Mayor Geoffrey Dawe, and the Vice Chair, Councillor Richard Simpson, be appointed to the Lake Simcoe Conservation Foundation for 2017. CARRIED F. APPOINTMENT OF SOLICITORS FOR 2017 CAO Walters explained that LSRCA has in the past used the services of four legal firms listed below and would like to continue doing so: Stiver Vale Barristers & Solicitors for general administrative advice and land management; Hicks Morley for employment and labour related matters; Hill Hunter Losell Law Firm LLP for floodplain regulation advice; and Beard Winter LLP for floodplain regulation advice and litigation. Moved by: B. Drew Seconded by: A. Eek BOD-015-17 RESOLVED THAT Stiver Vale, Hicks Morley, Hill Hunter Losell and Beard firms for 2017. CARRIED XI. SIGNING OFFICERS 2017 CAO Walters explained that LSRCA appoints four signing officers; namely, the Chair and the Vice Chair, along with the Chief Administrative Officer and the General Manager, Communication and Education. Moved by: V. Hackson Seconded by: P. Ferragine BOD-016-17 RESOLVED THAT an account in the name of Lake Simcoe Region Conservation FURVice Chair Councillor Richard Simpson, the Chief Administrative Officer/Secretary- Treasurer Michael Walters, and the General Manager, Communications and Education Reneé Jarrett, or any two of them are hereby authorized to sign, make, draw, accept, endorse and deliver cheques, promissory notes, bills of exchange, orders for the payment of money and such agreements and instruments as may be necessary or useful in connection with the operation of the said account; and FURTHER THAT any one of the above-mentioned officers is hereby authorized for and in the name of the Organization to endorse and transfer to the Bank for deposit or discount with or collection by the Bank (but for the credit of the Organization only) cheques, promissory notes, bills of exchange, orders for the payment of money and other instruments, to arrange, settle, balance and certify all books and accounts with the Bank and to sign receipts for vouchers. CARRIED Page 128 of 175 14.c) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority -01-17 th 66 Annual General Meeting - January 27, 2017 Minutes - Page 8 of 8 XII. BORROWING RESOLUTION 2017 CAO Walters addressed Staff Report No. 02-17-BOD regarding the Annual Borrowing Resolution, which was included in the agenda. CAO Walters explained that this borrowing resolution authorizes LSRCA to borrow an amount up to $500,000. Moved by: P. Molloy Seconded by: P. Ferragine BOD-017-17 RESOLVED THAT Staff Report 02-17-BOD regarding the Borrowing Resolution be received for information; and FURTHER THAT the signing officers for the Lake Simcoe Region Conservation Authority be empowered to borrow up to $500,000 on an Operating Loan Agreement, as required, for administration and/or capital expenditures. CARRIED XIII. MEETING SCHEDULE 2017 The Board approved Staff Report No. 03-17-BOD, which outlined a proposed schedule of 2017 Moved by: A. Eek Seconded by: K. Ferdinands BOD-018-17 RESOLVED THAT Staff Report No. 03-17-BOD regarding the 2017 Board of CARRIED XIV. CLOSING REMARKS Vice Chair Simpson and Chair Dawe both thanked the Board and staff for their confidence in re- electing them for another term. XV. ADJOURNMENT Moved by: S. Macpherson Seconded by: M. Quirk BOD-019-17 RESOLVED THAT the meeting be adjourned at 12:30 p.m. local time. CARRIED _______ _______________________________ Mayor Geoffrey Dawe Michael Walters Chair Chief Administrative Officer Page 129 of 175 14.d) Nottawasaga Valley Conservation Authority re: Minutes ... Nottawasaga Valley Conservation Authority Board of Directors 12/16 Minutes Date: Friday January 27, 2017 Time: 9:00a.m.to 9:45a.m. Location: John L. Jose Learning Centre, Tiffin Conservation Area, Utopia, Ont. NVCA Board Members Present: Councillor DougLougheed,ChairInnisfil(Town) Deputy Mayor Gail Ardiel,ViceChairBlueMountains(Town) Deputy Mayor Nina Bifolchi,Past ChairWasaga Beach (Town) CouncillorBobMeadowsAdjala-Tosorontio(Township) CouncillorGailLittleAmaranth(Township) CouncillorRonOrrBradford West Gwillimbury(Town) CouncillorDebDohertyCollingwood (Town) CouncillorConnieLeishmanClearview(Township) CouncillorKeithWhiteEssa(Township) CouncillorFredNixMono(Town) Councillor Keith LowryMulmur(Township) CouncillorPhilHallOro-Medonte(Township) CouncillorWalterBenottoShelburne(Town) MayorBillFrenchSpringwater (Township) Regrets: CouncillorRoseRomitaBarrie(City) CouncillorTerryMokriyGrey Highlands(Municipality) MayorDarrenWhiteMelancthon(Township) CouncillorDonnaJebbNew Tecumseth(Town) Staff Present: D. Gayle Wood, Chief Administrative Officer, Sheryl Flannagan, Director, Corporate Services, Heather Kepran, Communications Coordinator, Chris Hibberd, Director of PlanningServices, Glenn Switzer, Director of Engineering and Technical Services, Lyle Wood, GIS Analyst, Byron Wesson, Director, Land, Education and Stewardship Services, and Laurie Barron, Coordinator, CAO and Corporate Services. NVCA Staff were invited to attend this meeting of the Board of Directors final wrap up of 2016 business. Page 130 of 175 14.d) Nottawasaga Valley Conservation Authority re: Minutes ... Board of Directors Meeting Minutes No: 12/16January 27, 2017 Page 2of 3 Call to Order Chair Lougheed called the meeting to order at 9:00 a.m. 1.Motion to adopt agenda. Moved by: F. NixSeconded by: D. Doherty RES: 135-16RESOLVED THAT: The Agenda for Board of Directors Meeting #12/16dated January 27, 2017be adopted. Carried; 2.Declarations of pecuniary and conflict of interest. No declarations of pecuniary or conflict of interest were noted. 3.Minutes of the Board of Directors Meeting 11/16dated16 December, 2016. Moved by:R. OrrSeconded by: W. Benotto RES: 136-16RESOLVED THAT: the Minutes of the Board of Directors Meeting 11/16dated16December, 2016be approved. Carried; 4.2016Accomplishments. a)Doug Lougheed, NVCA Chair presentedaslide show focusing on NVCA 2016 accomplishments. Moved: W. BenottoSeconded by: D.Doherty RES: 137-16RESOLVED THAT: the Board of Directors receive the 2016 NVCA accomplishments presentation as presented by Chair Lougheed. Carried; b)Chair Lougheed recognized Deputy Mayor Earl Hawkins, Mulmur Township for his dedicated leadership and service to the Board of Directors of the Nottawasaga Valley Conservation Authority from 2011-2016.In Deputy Mayor Hawkins absence, Councillor Keith Lowry, Mulmur Township accepted a certificate and gift on Deputy Mayor Hawkins behalf. Page 131 of 175 14.d) Nottawasaga Valley Conservation Authority re: Minutes ... Board of Directors Meeting Minutes No: 12/16January 27, 2017 Page 3of 3 c)Gayle Wood, Chief Administrative Officer and Lyle Wood, GIS Analyst will provide an overview of Milestones 1 and 2 of the NVCAs Climate Change Strategy. Moved by: F. NixSeconded by: G. Little RES: 138-16RESOLVED THAT: the Board of Directors receive the presentation on Milestone 1 and 2 of the NVCAs Climate Change Strategy as presented by Gayle Wood, Chief Administrative Officer and Lyle Wood, GIS Analyst. Carried; It was suggested that once completed, the Climate Change Strategy be presented to municipal staff and councils. 5.Adjourn to Board of Directors Annual General Meeting and Elections. Moved by: B. FrenchSeconded by: R. Orr RES: 139-16RESOLVED THAT: this meeting adjourn at9:59 a.m.and the Chair be declared vacant. Carried; Page 132 of 175 14.d) Nottawasaga Valley Conservation Authority re: Minutes ... Nottawasaga Valley Conservation Authority th Board Of Directors 57Annual General Meeting Minutes No. 01/17 Date: Friday January 27, 2017 Time: 10:00a.m. to 11:00 a.m. Location: John L. Jose Learning Centre, Tiffin Conservation Area, Utopia, Ont. NVCA Board Members Present: Councillor DougLougheed,ChairInnisfil(Town) Deputy Mayor Gail Ardiel,ViceChairBlueMountains(Town) Deputy Mayor Nina Bifolchi, Past ChairWasaga Beach (Town) CouncillorBobMeadowsAdjala-Tosorontio(Township) CouncillorGailLittleAmaranth(Township) CouncillorRonOrrBradford West Gwillimbury(Town) CouncillorDebDohertyCollingwood (Town) CouncillorConnieLeishmanClearview(Township) CouncillorKeithWhiteEssa(Township) CouncillorFredNixMono(Town) Councillor Keith LowryMulmur(Township) CouncillorPhilHallOro-Medonte(Township) CouncillorWalterBenottoShelburne(Town) MayorBillFrenchSpringwater (Township) Regrets: CouncillorRoseRomitaBarrie(City) CouncillorTerryMokriyGrey Highlands(Municipality) MayorDarrenWhiteMelancthon(Township) CouncillorDonnaJebbNew Tecumseth(Town) Guests: Guest Speaker Mr. David Phillips, Senior Climatologist for Environmentand Climate ChangeCanada Alex Nuttall, Member of Parliament for Barrie, Springwater and Oro-Medonte Essas Mayor Terry Dowdall, Deputy Warden Simcoe County Innisfils Mayor Gord Wauchope Monos Mayor LauraRyan Grey Highlands Deputy Mayor Stewart Halliday Brad Allan, Resource Management Supervisor, Ministry of Natural Resources and Forestry, Midhurst District Julie Cayley, General Manager, Severn Sound Environmental Association Staff Present: D. Gayle Wood, Chief Administrative Officer, Sheryl Flannagan, Director, Corporate Services, Heather Kepran, Communications Coordinator, Chris Hibberd, Director of Planning Services, Glenn Switzer, Director of Engineering and Technical Services, Lyle Wood, GIS Analyst, Byron Wesson, Director, Land, Education and Stewardship Services, and Laurie Barron, Coordinator, CAO and Corporate Services. The entire NVCA Staff compliment wasinvited to attend this Annual General Meeting of the Board of Directors. Page 133 of 175 14.d) Nottawasaga Valley Conservation Authority re: Minutes ... TH Board of Directors57 Annual General MeetingMinutesJanuary 27, 2017Page 2of 7 CALL TO ORDER D. Gayle Wood, Chief Administrative Officer, Chair, Pro Temcalled this meeting to orderat 10:15 a.m. Moved by:B. French Seconder: D. Lougheed RES: 1-17RESOLVED THAT: D. Gayle Wood, Chief Administrative Officer be appointed as Chair, Pro Tem until after the election of the 2017 Officers. Carried; Declaration of pecuniary and conflict of interest No pecuniary or conflict of interest was declared. Motion to adopt agenda Moved by: N. BifolchiSeconded by: B. Meadows th RES: 2-17 RESOLVED THAT: the Agenda for Board of Directors 57Annual General Meeting #01/17dated January 27, 2017be adopted, as amended to request greetings from dignitaries prior to the election of officers. Carried; The Board of Directorsstated their titleand name. They advised whichmunicipality they represent. Greetings The following dignitaries brought greetings and thanked NVCA staff and board members for their continued dedicated work and enthusiasm in protecting NVCAs watershed. Guest Speaker,Mr. David Phillips, Senior Climatologist for Environmentand Climate ChangeCanada Alex Nuttall, Member of Parliament for Barrie, Springwater and Oro-Medonte Essas Mayor Terry Dowdall, Deputy Warden Simcoe County Innisfils Mayor Gord Wauchope Monos Mayor LauraRyan Grey Highlands Deputy Mayor Stewart Halliday Page 134 of 175 14.d) Nottawasaga Valley Conservation Authority re: Minutes ... TH Board of Directors57 Annual General MeetingMinutesJanuary 27, 2017Page 3of 7 Election of NVCA Officers Election procedures D. Gayle Wood, Chief Administrative Officer reviewedthe election procedures with the Board Members. Appointment of Scrutineers Moved by: W. Benotto Seconded by: C.Leishman RES: 3-17RESOLVED THAT: Julie Cayley andBrad Allan be appointed as Scrutineers for the duration of the NVCA 2017elections; and FURTHER THAT: ballots be destroyed after the election process. Carried; stnd Election of Board of Directors Chair, 1Vice-Chair and 2Vice-Chair Conduct Election of Chair Nominations for the Position of Chair Councillor Ron Orr nominated Councillor Doug Lougheed for the position of Chair of the Nottawasaga Valley Conservation Authority for 2017. Councillor Doug Lougheed affirmed his nomination. Pro Tem Chair, D. Gayle Wood asked for further nominations. None were brought forward. Election of Chair Result: Councillor Doug Lougheed was acclaimed Chair of the Nottawasaga Valley Conservation Authority for 2017. st Conduct Election of 1Vice-Chair, Nominations for the Position of Vice Chair Councillor Gail Little nominated Deputy Mayor Gail Ardiel for the position of Vice Chairof the Nottawasaga Valley Conservation Authority for 2017. Deputy Mayor Gail Ardiel affirmed her nomination. Pro Tem Chair, D. Gayle Wood asked for further nominations. None were brought forward. Election of Vice Chair Result: Deputy Mayor Gail Ardiel was acclaimed Vice Chair of the Nottawasaga Valley Conservation Authority for 2017. Page 135 of 175 14.d) Nottawasaga Valley Conservation Authority re: Minutes ... TH Board of Directors57 Annual General MeetingMinutesJanuary 27, 2017Page 4of 7 nd Conduct Election of 2Vice-Chair nd Nominations for the position of 2Vice-Chair nd Councillor Bob Meadows nominated Councillor Deb Doherty for the position of 2 Vice Chairof the Nottawasaga Valley Conservation Authority for 2017. Councillor Deb Doherty affirmed her nomination. nd Councillor Fred Nix nominated Councillor Keith White for the position of 2Vice Chair of the Nottawasaga Valley Conservation Authority for 2017. Councillor Keith Whtie affirmed his nomination. Pro Tem Chair, D. Gayle Wood asked for further nominations. None were brought forward. Each nominee was given an opportunity to speak to the members indicating why nd they would like to sit as 2Vice Chair for the Board of Directors of the Nottawasaga Valley Conservation Authority for 2017. nd Election of 2Vice Chair Results nd Councillor Keith White was elected 2Vice Chair Nottawasaga Valley Conservation Authority for 2017. The ballots were destroyed. Moved by: Ron OrrSeconded by: C. Leishman RES: 4-17RESOLVED THAT:the Board of Directors has elected and/orappointed for the year 2017Nottawasaga Valley Conservation Authority Officers as follows: Chair: Doug Lougheed st 1Vice-Chair: Gail Ardiel nd 2Vice-Chair: Keith White Acknowledgements Elected Officers of the NVCAthanked the Board of Directors for their support. The newly elected Chair Doug Lougheed conducted the remainder of the meeting. Page 136 of 175 14.d) Nottawasaga Valley Conservation Authority re: Minutes ... TH Board of Directors57 Annual General MeetingMinutesJanuary 27, 2017Page 5of 7 Guest Speaker: Environment and Climate Change Mr. David Phillips, Senior Climatologist for EnvironmentandClimate ChangeCanada spoke about the climate and weather changes already being experienced in southern Ontario, pointing torecent catastrophic events like the Burlington flood of 2014 and the Muskoka flood of 2015, and the dramatically changing water levels on Lake Huron over the past few years. There is growing evidence to suggest that the extremes of weather are becoming more extreme, said Mr. Phillips. Ive had farmers tell me that have never seen such variability in the weather. Recently theyve needed flood insurance and drought insurance in the same season. Conservation authorities across the province are taking action to address climate change. NVCA is no exception. The authority is in the midst of developing a climate action plan that is expected to be rolled out mid-year. 2017Borrowing Resolution: Moved by:F. NixSeconded by: D. Doherty RES: 5-17RESOLVED THAT: for fiscal year 2017, the Nottawasaga Valley Conservation Authority borrow, as required on credit, up to $500,000 for its purposes until payment to the Authority of grants from the Province of Ontario, and levies from its member municipalities are received. Carried; Appointment of 2017Authority Solicitors: Moved by: G. LittleSeconded by: P. Hall RES: 6-17RESOLVED THAT: the firmsof Hicks Morley Hamilton Stewart Storie LLP, be appointed for human resource legal advice, as required for 2017; and FURTHER THAT: Hill Hunter Losell Law Firm LLP and Beard Winter LLP be appointed to conduct the legal business of the Authority for 2017. Carried; Page 137 of 175 14.d) Nottawasaga Valley Conservation Authority re: Minutes ... TH Board of Directors57 Annual General MeetingMinutesJanuary 27, 2017Page 6of 7 Appointment of 2017Authority Auditors: Moved by: K. LowrySeconded by: B. French RES: 7-17RESOLVED THAT: the firm of KPMG LLP be appointed to conduct the auditing functions of the Nottawasaga ValleyConservation Authority for 2016; and THAT: staff be directed to review auditingservices and issue an RFQ for future auditing servicesfor 2017 to 2021. Carried; Appointment of NVCA representative to Conservation Ontario Council Moved by: R. OrrSeconded by: C. Leishman RES: 8-17RESOLVED THAT: the Chair be appointed as the NVCA voting delegate on the Conservation Ontario Council for the year 2017; and THAT: the Vice Chair and Chief Administrative Officer be appointed as alternates. Carried; Appointment of NVCA Board representatives to the NVCA Agricultural Advisory Committee The following members put their names forward to sit on the NVCA Agricultural Advisory Committeefor 2017: Councillor Gail Little, Councillor Ron Orr and Deputy Mayor Gail Ardiel. Moved by:D. DohertySeconded by: B. Meadows RES: 9-17RESOLVED THAT: the following Board Members be appointed to the NVCA Agricultural Advisory Committee for 2017: 1)Councillor Gail Little 2)Deputy Mayor Gail Ardiel 3)Councillor Ron Orr Carried; Page 138 of 175 14.d) Nottawasaga Valley Conservation Authority re: Minutes ... TH Board of Directors57 Annual General MeetingMinutesJanuary 27, 2017Page 7of 7 Freedom of Information and Privacy Act Appoint Head of the NVCA for Purposes of the Municipal Freedom of Information and Protection Act. Moved by:N. BifolchiSeconded by: D. Doherty RES: 10-17WHEREAS: Members of the Board of the Nottawasaga Valley Conservation Authority may designate an individual to act as Head of the Authority for purposes of the Municipal Freedom of Information and Protection of Privacy Act,R.S.O. 1990, c. M.56, s. 3(1); 2002 C. 17, Schedule. F, Table; therefore BE IT RESOLVED THAT: Sheryl Flannagan, Director of Corporate Services be designated as Head of the Authority for purposes of the Act. Carried; Adjourn Moved by: B. MeadowsSeconded by: C. Leishman RES: 11-17RESOLVED THAT: this meeting adjourn at11:59 a.m.to meet again February 24, 2016 or at the call of the Chair. Carried; Page 139 of 175 14.d) Nottawasaga Valley Conservation Authority re: Minutes ... NVCA Board Meeting Highlights, February 24, 2017 Next Board Meeting: March 24, 2017 at Suite Works, 92 Caplan Ave., Barrie For the full meeting agenda including documents and reports, visit nvca.on.ca/about/boardofdirectors NVCAPlanning Services sees 25% increase in applications in 2016 The board received a report on NVCAplanning services activities in 2016. Last year, planning services, which is composed of six staff members, reviewed and commented on 1,498 applications under the Conservation Authority Act, Planning Act and other regulations, up from 1,200 in 2015. Between 2013 and 2016, applications increased from Doug Lougheed, NVCA Chair (left), congratulatesRick 904 to 1,498 with staffing levels remaining Grillmayer, Forests Ontario Most Valuable Planter. They unchanged. are joined by Byron Wesson, NVCA Director of Lands, Education and Stewardship Services; Gail Ardiel, NVCA Vice The board also received the first report on Chair; and Keith White, NVCA Second Vice Chair cost/time tracking data for NVCA planning services, as was requested the recent planning The MVP award recognized Rick for his fee review process. outstanding contributions to restoring the health of our natural ecosystems through tree planting. Under Ricks guidance, NVCA planted Record-setting planting year coming for 218,000 trees in 2016, one of the largest NVCA forestry program number planted by any conservation authority. The NVCA board approved the purchase of tree seedlings required to meet the needs of the Good marks for NVCAs Customer Service 2017 tree planting program. More than 227,000 trees will be planted by the authority in 2017, The board received a presentation from CAO making it the largest planting season on record Gayle Wood on the 2016 Customer Satisfaction for the authority. Funding for this program Report. This report summarizes comments comes from partners like Forests Ontario and received on NVCA programs, including from participating landowners; municipal levy is planning, stewardship and environmental not used to purchase tree seedlings. education. Overall, feedback was very positive across all programs, with knowledge, courtesy NVCA continues to set a high standard for tree and other aspects of customer service being planting. At the meeting, the board commended rated excellent or good by 100% of Rick Grillmayer, Manager of Forestry, who was respondents. The report is available online at awarded MVP (Most Valuable Planter) at Forests nvca.on.ca/about/CustomerService Ontarios annual conference in February. th 8195 8 Line, Utopia, ON, L0M 1T0 705-424-1479 admin@nvca.on.ca www.nvca.on.ca Page 140 of 175 14.d) Nottawasaga Valley Conservation Authority re: Minutes ... In brief Future Meetings & Events During the meeting the board also: NVCA @ the Central Ontario Agriculture Conference authorized the Friends of Minesing Wetlands Friday, March 3 and Saturday, March 4, to host a BioBlitz event in the Minesing 4:00 pm - 5:00 pm Wetlands Conservation Area on June 3, Georgian College 2017. The BioBlitz will see volunteers take an inventory of as many species as possible March Break Monday Children's Program under the guidance of experienced leaders. Monday, March 13, 10:00 am - 3:00 pm Guided walks, canoe trips, workshops and Tiffin Conservation Area, Utopia other educations activities are among the activities being planned for the event. Nature Days for Homeschoolers renewed the Friends of Utopia Gristmill and Friday, March 17, 10:00 am - 3:00 pm Park lease of Utopia Conservation Area for a Tiffin Centre for Conservation, Utopia five-year period. approved the contribution of $5,000 as NVCA Board of Directors Meeting matching funds towards a Canada 150 Friday, March 24, 9:00 am - 12:00 pm Community Infrastructure grant of $17,500 Suite Works, 92 Caplan Ave., Suite 309, Barrie for improvements to the Fort Willow Conservation Area. Other matching funds Spring Tonic Maple Syrup Festival are being contributed in-kind by NVCA Saturday, April 8 and Sunday, April 9 partners and member municipalities. 9:00 am - 3:00 pm Tiffin Centre for Conservation, Utopia approved the monthly board education presentations and the senior staff municipal NVCA Evening of Thanks action plan for 2017. & Conservation Champion Recognition Thursday, April 27, 4:30 pm - 6:00 pm Call for Nominations Tiffin Centre for Conservation, Utopia 2017 Conservation Champion Awards NVCA Annual Tree Sale (Utopia) The nomination period for the 2017 NVCA Saturday, May 13, 8:00 am - 12:00 pm Conservation Champion Awards is now open! Tiffin Centre for Conservation, Utopia The Conservation Champion Awards are given For more information on these events, please out annually to recognize people, organizations, visit the NVCA website. business and municipalities for their outstanding contributions to sustainability and stewardship in our watershed. There is a special category for young conservationists. Nomination forms are available at nvca.on.ca/about/conservation-champions. Nominations close March 27. th 8195 8 Line, Utopia, ON, L0M 1T0 705-424-1479 admin@nvca.on.ca www.nvca.on.ca Page 141 of 175 14.e) Correspondence received re: Lake Simcoe Regional Airpo... Page 142 of 175 14.e) Correspondence received re: Lake Simcoe Regional Airpo... Page 143 of 175 14.f) Correspondence dated January 10, 2017 from Carla Nell,... January 10, 2017 To: Municipal Clerks From: Carla Y. Nell, Vice-President Municipal and Stakeholder Relations Subject: 2016 Assessment Update Municipal Summary Report The return of 2016 assessment rolls to Ontario municipalities marks a key milestone in the delivery of the province-wide 2016 Assessment Update. made a number of changes to our operations and the products and services we deliver to property owners and stakeholders. Our goal was to undertake an Assessment Update that demonstrated a greater focus on roll stability, transparency and collaboration. We have developed the enclosed report for municipal administration and elected officials to provide an Executive Summary of the work performed by MPAC in support of the 2016 Assessment Update, which includes municipal level snapshots of the property class changes unique to your area. A copy of this report has been provided to the Chief Administrative Officers, Finance Officers, Treasurers and Tax Collectors. I would like to request your assistance to share the attached report with municipal councils. Please contact your Regional Manager or Account Manager Municipal and Stakeholder Relations if you have any questions about the report. Yours truly, Carla Y. Nell Vice-President, Municipal and Stakeholder Relations cc: Treasurers and Tax Collectors 1340 Pickering Parkway, Suite 101, Pickering, ON L1V 0C4 www.mpac.ca Page 144 of 175 14.f) Correspondence dated January 10, 2017 from Carla Nell,... 3127!Bttfttnfou!Vqebuf Municipal Summary Report December 2016 Page 145 of 175 14.f) Correspondence dated January 10, 2017 from Carla Nell,... CONTENTS Delivering the 2016 Assessment Update About This Report 3 Disclosure 4 2016 Assessment Update Rollout Our Approach to Value Conclusion Assessment Change Summary by Property Class Summary by Property Class 2016 Assessment Update: Municipal Summary Report2 Page 146 of 175 14.f) Correspondence dated January 10, 2017 from Carla Nell,... About This Report undertaken to: 2016 Assessment Update: Municipal Summary Report3 Page 147 of 175 14.f) Correspondence dated January 10, 2017 from Carla Nell,... Disclosure Three levels of Disclosure MFWFMT 1 Nfuipepmphz! 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Farm Value Comparison Overall 27& Poubsjp!Pwfsbmm 8 2 27& Tpvui!Xftu! 3 23& Hpmefo!Ipstftipf 7 4 24& HUB!Dfousbm!Poubsjp 4 6 5 O0B Djuz!pg!Upspoup 5 3 2 6 27& Dfousbm!Opsui!Fbtu 7 2:& Fbtu 8 29& Opsui Key Improvement Areas Comprehensive review of vacant farm land sales back to January 2008 2016 Assessment Update: Municipal Summary Report Page 152 of 175 14.f) Correspondence dated January 10, 2017 from Carla Nell,... A new video An 2016 Assessment Update: Municipal Summary Report Page 153 of 175 14.f) Correspondence dated January 10, 2017 from Carla Nell,... Interest rates are low Demand outweighs supply holders invest 2016 Assessment Update: Municipal Summary Report Page 154 of 175 14.f) Correspondence dated January 10, 2017 from Carla Nell,... Overall 8& Poubsjp!Pwfsbmm 8 2 6& Tpvui!Xftu! 3 Hpmefo!Ipstftipf 6& 7 4 7& HUB!Dfousbm!Poubsjp 64 5 5 23& Djuz!pg!Upspoup 3 2 6 Dfousbm!Opsui!Fbtu 6& 7 5& Fbtu 8 Opsui 8& Key Improvement Areas 2016 Assessment Update: Municipal Summary Report Page 155 of 175 14.f) Correspondence dated January 10, 2017 from Carla Nell,... Commercial Retail development in an expanding housing marketbuildings building values 2016 Assessment Update: Municipal Summary Report Page 156 of 175 14.f) Correspondence dated January 10, 2017 from Carla Nell,... Commercial in the NorthwestCommercial in Northeastern Ontario Commercial Value Comparison Overall 4& Poubsjp!Pwfsbmm 8 2 3& Tpvui!Xftu! 3 Hpmefo!Ipstftipf 6& 7 4 6& HUB!Dfousbm!Poubsjp 4 6 5 :& Djuz!pg!Upspoup 5 3 2 6 1/4& Dfousbm!Opsui!Fbtu 7 Fbtu 3& 8 3& Opsui 2016 Assessment Update: Municipal Summary Report Page 157 of 175 14.f) Correspondence dated January 10, 2017 from Carla Nell,... Industrial Rebounding market in Southwestern Ontario this segment Interest rates are low Industrial Value Comparison Overall 4& Poubsjp!Pwfsbmm 8 2 3& Tpvui!Xftu! 3 Hpmefo!Ipstftipf 5& 4 6 HUB!Dfousbm!Poubsjp 3& 4 5 5 7& Djuz!pg!Upspoup 3 2 6 2& Dfousbm!Opsui!Fbtu 7 Fbtu 3& 8 Opsui 3& 2016 Assessment Update: Municipal Summary Report Page 158 of 175 14.f) Correspondence dated January 10, 2017 from Carla Nell,... Key Improvement Areas for the province Big Box Stores Consolidated Courthouses Billboards A new 2016 Assessment Update: Municipal Summary Report Page 159 of 175 14.f) Correspondence dated January 10, 2017 from Carla Nell,... Large and Special Purpose business develop 2016 Assessment Update: Municipal Summary Report Page 160 of 175 14.f) Correspondence dated January 10, 2017 from Carla Nell,... 2016 Assessment Update: Municipal Summary Report Page 161 of 175 14.f) Correspondence dated January 10, 2017 from Carla Nell,... T 2016 Assessment Update: Municipal Summary Report Page 162 of 175 14.f) Correspondence dated January 10, 2017 from Carla Nell,... Conclusion 2016 Assessment Update: Municipal Summary Report Page 163 of 175 14.f) Correspondence dated January 10, 2017 from Carla Nell,... % 3.3%0.4%2.7%2.5%4.0%2.2%3.0%2.0%7.1%4.3% --- 10.7%15.7%13.1%10.4%28.6% 3.68 f the assessment 2012 to 2017 Percent Change 574,250 873,525 in CVA - 2,156,850 1,054,875 7,806,775 7,122,625 8,189,025 26,751,925 26,297,455 29,506,250 23,303,425 111,925,711 218,220,812 116,492,399 3,826,587,975 4,406,863,877 2017 Phased % 6.3%9.9%9.7% 14.6%42.7%62.7%10.9%10.4%11.5%12.0%53.2%42.9%28.3%22.7% 114.6% 16.49 2012 to 2016 Percent Change 1 Medonte - 620,000 2,780,400 1,483,500 8,517,700 7,975,000 9,811,500 1,457,100 28,812,100 30,111,700 32,093,000 30,150,700 119,433,500 295,460,900 137,014,100 4,245,840,727 4,951,561,927 APPENDIX 2016 Full CVA wnship of Oro To 912,000 559,000 679,000 1,949,000 7,638,000 7,268,100 7,648,200 26,088,000 27,391,771 28,644,000 21,106,300 112,387,505 192,898,886 111,688,200 3,703,697,665 in (2017 property tax year), by property class. 4,250,555,627 2012 Full CVA Assessment Change Summary by Property Class Realty Tax Class / Residential - Commercial roperty Class PTOTAL R ResidentialM MultiC CommercialS Shopping CentreG Parking LotX Commercial (New Construction)I IndustrialJ Industrial (New Construction)P PipelineF FarmT Managed Forests(PIL) R Residential(PIL) C (PIL) H LandfillE Exempt The following chart provides a comparison of the total assessment for the 2012 and 2016 base years, as well as a comparison ochange for year one of the four year phase Page 164 of 175 14.f) Correspondence dated January 10, 2017 from Carla Nell,... of 0.0%2.5%0.0%0.0%0.6%0.6%0.2%0.7%5.0%0.5%0.2%0.2%0.0%2.6% 86.8% age 100.0% Percent Total 2017 CVA in CVA - which includes the 574,250 873,525 2,156,850 1,054,875 7,806,775 7,122,625 8,189,025 26,751,925 26,297,455 29,506,250 23,303,425 111,925,711 218,220,812 116,492,399 3,826,587,975 4,406,863,877 2017 Phased 0.1%2.4%0.0%0.0%0.6%0.6%0.2%0.6%6.0%0.6%0.2%0.2%0.0%2.8% 85.7% 100.0% Percentage of Total 2016 CVA 620,000 2,780,400 1,483,500 8,517,700 7,975,000 9,811,500 1,457,100 28,812,100 30,111,700 32,093,000 30,150,700 2 119,433,500 295,460,900 137,014,100 Medonte 4,245,840,727 4,951,561,927 - 2016 Full CVA total assessment for the 2012 and 2016 base years, PPENDIX A 0.0%2.6%0.0%0.0%0.6%0.6%0.2%0.7%4.5%0.5%0.2%0.2%0.0%2.6% 87.1% 100.0% wnship of Oro Percentage of Total 2012 CVA To distribution of the 912,000 559,000 679,000 1,949,000 7,638,000 7,268,100 7,648,200 26,088,000 27,391,771 28,644,000 21,106,300 112,387,505 192,898,886 111,688,200 3,703,697,665 4,250,555,627 2012 Full CVA Assessment Base Distribution Summary by Property Class Residential - The following chart provides a comparison of thepercentage of the total assessment base by property class. Residential Property Class/Realty Tax Class Industrial (New Construction) TOTAL R M MultiC CommercialS Shopping CentreG Parking LotX Commercial (New Construction)I IndustrialJ P PipelineF FarmT Managed Forests(PIL) R Residential(PIL) C Commercial(PIL) H LandfillE Exempt Page 165 of 175 14.g) Correspondence dated February 15, 2017 from Dawn McAlp... Page 166 of 175 14.h) Correspondence dated February 22, 2017 from Kathleen W... Page 167 of 175 14.h) Correspondence dated February 22, 2017 from Kathleen W... Page 168 of 175 14.i) Correspondence dated February 23, 2017 from Katharine ... Page 169 of 175 14.i) Correspondence dated February 23, 2017 from Katharine ... Page 170 of 175 14.j) Correspondence from Communities in Bloom Ontario re: C... Page 171 of 175 14.j) Correspondence from Communities in Bloom Ontario re: C... Page 172 of 175 14.j) Correspondence from Communities in Bloom Ontario re: C... Page 173 of 175 17.a) By-Law No. 2017-034: A By-law to Appoint Municipal Wee... Weed Control Act, R.S.O. 1990, c. W.5 Page 174 of 175 19.a) By-Law No. 2017-032: Being a By-Law to Confirm the Pro... Municipal Act, 2001, S.O. 2001, C. 25, as amended Page 175 of 175