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10 12 2016 Council Agenda The Township of Oro-Medonte Council Meeting Agenda Council Chambers Wednesday, October 12, 2016 9:00 a.m. - Closed Session 10:00 a.m. - Open Session Page 1. Call to Order - Moment of Reflection: 2. Adoption of Agenda: 8 - 9a) Motion to Adopt the Agenda. \[Addenda\] 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Robin Dunn, CAO, re: Labour relations/employee negotiations (Organizational Realignment). d) Robin Dunn, CAO re: Solicitor-client privilege (Master Servicing Water/Waste Water). e) Tamara Obee, Manager, Human Resources, Health & Safety re: Personal matter affecting an identifiable individual (Complaint) - Withdrawn. f) Hugh Murray, Fire Chief re: Labour relations/employee negotiations (Facility Update) - Withdrawn. g) Doug Irwin, Director, Corporate Services/Clerk re: Acquisition/disposition of land (Moon Point Drive). 5. Minutes of Council and Committees: 10 - 25 a) Minutes of Council meeting held on Wednesday, September 28, 2016. 26 - 28 b) Minutes of Human Resources Committee meeting held on Wednesday, October 5, 2016. 6. Recognition of Achievements: None. Page 1 of 438 Council Meeting Agenda - October 12, 2016 7. Public Meetings: None. 8. Deputations: 29 - 31 a) 10:00 a.m. Abdualla Kareem re: Request for Tax Interest Relief. 9. Presentations: 32 - 36 a) S/Sgt. Michael Burton, Ontario Provincial Police, Barrie Detachment re: Quarterly Statistics. 10. Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. 11. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda, and shall be conducted as follows: Open Forum shall last no longer than 20 minutes; Each speaker shall be required to identify the agenda item they are speaking to and provide their name and address, which may become part of the public record; A speaker shall be limited to 2 minutes per agenda item; No response shall be provided to any question posed during Open Forum; No discussion, debate or decisions will occur during Open Forum; Each speaker is permitted to speak only once per agenda item; A speaker may provide comment on one agenda item and then shall step aside to enable another to provide comment on an agenda item; No speaker shall speak to a second agenda item until other individuals have had an opportunity to speak once; Speakers providing comment on the same agenda item, shall be requested to limit their comments so as to provide additional information and not repeat the same information provided by a previous speaker; Comments made during Open Forum will not form part of the minutes of the meeting; The following matters will not be permitted during Open Forum: o Comments/complaints against Members of Council or Township staff; o Matters beyond the jurisdiction of Council or the Township; Page 2 of 438 Council Meeting Agenda - October 12, 2016 o Closed Session agenda items, including current or pending litigation, or Insurance claims and/or pending claims by or against the Township; o Comments with respect to Minutes of Council and Committees; o Comments that are contrary to the Municipal Freedom of Information and Protection of Privacy Act; o Comments with respect to any applications which have proceeded through a Public Meeting in accordance with the Planning Act, with the exception of comment related to a recommendation contained within the Staff Report. The Chair may conclude Open Forum prior to the 20 minute maximum time limit, for non-compliance with the Open Forum parameters, Conduct of Members of the Public, or any other reason. 12. Reports of Municipal Officers: 37 - 39 a) Report No. FI2016-19, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re: Statement of Accounts September 30, 2016. 40 - 42 b) Report No. FD2016-8, Hugh Murray, Fire Chief re: Results for Vehicle Quotation: 1-1/2 Ton Pickup, CrewCab 4 Wheel Drive. 43 - 44 c) Donna Hewitt, Director, Corporate & Strategic Initiatives re: Franchise Agreements Between The Corporation of The Township of Oro-Medonte and Union Gas Limited and Enbridge Gas Distribution Inc. \[Refer to Items 17g) and h)\]. 45 - 129 d) Report No. CSI2016-25, Donna Hewitt, Director, Corporate & Strategic Initiatives re: Age-Friendly Community Plan & Final Report. 130 - 154 e) Report No. CSI2016-26, Donna Hewitt, Director, Corporate & Strategic Initiatives re: Request for Documentation File Review Accessibility for Ontarians with Disabilities Act, 2005 Update. 155 - 164 f) Report No. OCS2016-04, Shawn Binns, Director, Operations and Community Services re: 1st Annual Peter Robinson Vasey Minor Ball Fundraiser. 165 - 172 g) Report No. OCS2016-05, Shawn Binns, Director, Operations and Community Services re: Tender OCS2016-02 Parks and Facility Snow Removal. 173 - 176 h) Report No. DS2016-88, Andria Leigh, Director, Development Services re: Agreement for Engineering Consulting Services \[Refer to Item 17c)\]. 177 - 189 i) Report No. DS2016-95, Andria Leigh, Director, Development Services re:Zoning By-law Amendment, 2016-ZBA-07 Braestone Development Corp., Part of the East and West Halves of Lots 2 and 3, Concession 9 and Lots 1 to 59, inclusive, Registered Plan 51M-1070, Township of Oro-Medonte \[Refer to Item 17d)\]. 190 - 212 j) Report No. DS2016-97, Andria Leigh, Director, Development Services re: Provincial Coordinated Land Use Planning Review \[to be distributed at meeting\]. Page 3 of 438 Council Meeting Agenda - October 12, 2016 213 - 215 k) Report No. TES2016-29, Robin Dunn, CAO re: Urban Stormwater Inventory, Operations & Maintenance Program. 216 - 221 l) Doug Irwin, Director, Corporate Services/Clerk & Tamara Obee, Manager, Human Resources, Health & Safety re: Remuneration By-law. 13. Reports of Members of Council: a) Updates from Council Representatives County of Simcoe and Township Partners and Agencies. 222 - 225 b) Mayor H.S. Hughes, correspondence received September 15, 2016 from Robert Schickedanz, President, Simcoe County Home Builders' Association re: Co-ordinated Review of the Growth Plan for the Greater Golden Horseshoe, The Greenbelt Plan, The Oak Ridges Moraine Conservation Plan and The Niagara Escarpment Plan. 226 - 254 c) Mayor H.S. Hughes re: County of Simcoe, Committee of the Whole Reports: 1. CCW 16-329 - Mandatory Diversion By-law; 2. CCW 16-330 - Standard Size Garbage Containers; 3. CCW 16-331 - Reducing the Curbside Garbage Limit; 4. CCW 16-332 - Reduce Double Up Program. 255 - 256 d) Councillor Jermey, correspondence dated September 28, 2016 re: Municipal Resolution on Supporting Agricultural Experts in Their Fields, Motions 11.1, Belleville City Council Meeting, September 26, 2016. 257 - 298 e) Councillors Macpherson and Jermey, correspondence dated October 5, 2016 from Tom Mrakas, Councillor, Town of Aurora re: Ontario Municipal Board (OMB) Reform, News Release, Consultation Paper. 14. Consent Agenda: 299 - 303 a) Announcements of Interest to the Public: 1. Introducing Oro-Medonte's Council Portal. 2. Township of Springwater, Midhurst Water, Wastewater & Transportation Class Environmental Assessment (Phases 3 & 4), Notice of Public Information Centre, Tuesday, October 18, 2016, Snow Valley Resort, 4:30-9:00pm, 2632 Vespra Valley Road. 3. Township of Oro-Medonte, Notice, October 26 Council Meeting Cancellation. 4. Township of Severn, Township of Oro-Medonte, Notice of Closure, Replacement of Severn Bridge No. 3 beginning Monday, June 27, 2016 and is scheduled to reopen no later than Friday, November 25, 2016. 5. Fall Flu Shot Clinics, October 26, November 2, November 9, 2016, 4pm-7pm, Huronia Nurse Practitioner-Led Clinic, 3331 Line 4 North, Oro-Medonte. 304 b) Correspondence dated September 12, 2016 from James Papple, Chair, Page 4 of 438 Council Meeting Agenda - October 12, 2016 Teachers of English as a Second Language Association of Ontario (TESL) re: Letter of Appreciation. Staff Recommendation: Receive. 305 - 312 c) Correspondence dated September 23, 2016 from Lisa Lyons, Town Clerk, Town of Aurora re: Ontario Municipal Board (OMB) Reform Update. Staff Recommendation: Receive. 313 - 317 d) Minutes of Barrie Public Library Board meeting held on June 23, 2016. Staff Recommendation: Receive. 318 - 323 e) Minutes of Lake Simcoe Region Conservation Authority meeting held on July 22, 2016. Staff Recommendation: Receive. 324 - 334 f) Nottawasaga Valley Conservation Authority, minutes of meeting held on August 26, 2016 and highlights of meeting held on September 23, 2016. Staff Recommendation: Receive. 15. Communications/Petitions: 335 a) Correspondence dated October 3, 2016 from Gail Marchildon, Office Manager, Severn Sound Environmental Association (SSEA) re: 2016 SSEA 19th Annual Partnership Awards. 336 - 349 b) Correspondence dated October 3, 2016 from Gayle Wood, Chief Administrative Officer, Nottawasaga Valley Conservation Authority (NVCA) re: 2017 NVCA Draft Budget Booklet. 350 c) Correspondence dated September 26, 2016 from Janet Nyhof, Deputy Clerk, City of Orillia re: Representation on the Orillia Public Library Board. 351 - 353 d) Correspondence dated September 23, 2016 from Michelle Hudolin, Wetlands and Habitat Biologist, Severn Sound Environmental Association re: Tree Seedling Distribution Project - Request to Consider Municipal Participation in 2017. 354 - 357 e) Correspondence dated September 9, 2016 from Sharon Goerke, Clerk Township of Severn re: Traffic Lights - Intersection of Highway 12 & Fairgrounds Road. 16. Notice of Motions: None. 17. By-Laws: 358 a) By-Law No. 2016-140: A By-law to Amend By-law 2016-- 359 - 362 b) By-Law No. 2016-141: A By-Law to Permanently Close and Sell part of a public highway on Part West ½ Lot 16, Concession 12 (Oro), described as Part 6, Plan 51R-18508 (Part of PIN 58548-0171 (LT)), (geographic Page 5 of 438 Council Meeting Agenda - October 12, 2016 Township of Oro), Township of Oro-Medonte, County of Simcoe. 363 - 372 c) By-Law 2016-142: A By-law to Authorize the Execution of the Professional Services Agreement (Short Form) betweenThe Jones Consulting Group Ltd. and The Corporation of the Township of Oro-Medonte. 373 - 374 d) By-Law No. 2016-145: A By-law to amend the zoning provisions which apply to lands in Part of the East and West Halves of Lots 2 and 3, Concession 9 and Lots 1 to 59, inclusive, Registered Plan 51M-1070 (Oro), Township of Oro-Medonte2016-ZBA-07 (Braestone). 375 - 377 e) By-Law No. 2016-148: A By-law to remove the Holding symbol on lands described as follows: 8 Opal Court, Lot 86, Plan 51M-957, Township of Oro- Medonte, County of Simcoe, Roll # 4346-010-003-26586. 378 - 413 f) By-Law No. 2016-149: A By-law to Authorize the Execution of the Ontario Community Infrastructure Fund Formula-Based Component Agreement between Her Majesty the Queen in Right of Ontario, as represented by the Minister of Agriculture, Food and Rural Affairs and The Corporation of the Township of Oro-Medonte. 414 - 424 g) By-Law No. 2016-150: A By-Law to Authorize a Franchise Agreement Between The Corporation of the Township of Oro-Medonte and Union Gas Limited - Withdrawn. 425 - 436 h) By-Law No. 2016-151: A By-Law to Authorize a Franchise Agreement Between The Corporation of the Township of Oro-Medonte and Enbridge Gas Distribution Inc. - Withdrawn. 437 i) By-Law No. 2016-152: A By-Law to Repeal By-Law No. 2016--law 18. Closed Session Items (Unfinished Items): 19. Confirmation By-Law: 438 a) By-Law No. 2016-147: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, October 12, 2016. 20. Questions from the Public Clarifying an Agenda Item: Questions from the Public Clarifying an Agenda Item provides an opportunity for the members of the public to seek clarification with respect to the decision which was made on an agenda item, the meaning of the decision and the next steps as a result of the decision. Questions from the Public Clarifying an Agenda Item shall last no longer than 10 minutes; Responses provided to questions posed during Questions from the Public Clarifying an Agenda Item shall be included within the 10 minute maximum time limit; Page 6 of 438 Council Meeting Agenda - October 12, 2016 Each speaker shall be required to identify the agenda item they are seeking clarification on and provide their name and address, which may become part of the public record; A speaker shall be limited to 1 minute per question; A speaker may pose a question and then shall step aside to enable another to pose a question; The Chair may conclude Questions from the Public Clarifying an Agenda Item prior to the 10 minute maximum time limit, for non- compliance with the above parameters, Conduct of Members of the Public, or any other reason. 21. Adjournment: a) Motion to Adjourn. Page 7 of 438 2.a) Motion to Adopt the Agenda. . Page 8 of 438 2.a) Motion to Adopt the Agenda. Page 9 of 438 5.a) Minutes of Council meeting held on Wednesday, September... Page 10 of 438 5.a) Minutes of Council meeting held on Wednesday, September... Page 11 of 438 5.a) Minutes of Council meeting held on Wednesday, September... Page 12 of 438 5.a) Minutes of Council meeting held on Wednesday, September... Page 13 of 438 5.a) Minutes of Council meeting held on Wednesday, September... Page 14 of 438 5.a) Minutes of Council meeting held on Wednesday, September... Page 15 of 438 5.a) Minutes of Council meeting held on Wednesday, September... Page 16 of 438 5.a) Minutes of Council meeting held on Wednesday, September... Page 17 of 438 5.a) Minutes of Council meeting held on Wednesday, September... Page 18 of 438 5.a) Minutes of Council meeting held on Wednesday, September... Page 19 of 438 5.a) Minutes of Council meeting held on Wednesday, September... Page 20 of 438 5.a) Minutes of Council meeting held on Wednesday, September... 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Michael Burton, Ontario Provincial Police, Barri... Page 34 of 438 9.a) S/Sgt. Michael Burton, Ontario Provincial Police, Barri... Page 35 of 438 9.a) S/Sgt. Michael Burton, Ontario Provincial Police, Barri... Page 36 of 438 12.a) Report No. FI2016-19, Paul Gravelle, Director, Finance... Page 37 of 438 12.a) Report No. FI2016-19, Paul Gravelle, Director, Finance... Page 38 of 438 12.a) Report No. FI2016-19, Paul Gravelle, Director, Finance... Page 39 of 438 12.b) Report No. FD2016-8, Hugh Murray, Fire Chief re: Resul... Page 40 of 438 12.b) Report No. FD2016-8, Hugh Murray, Fire Chief re: Resul... Page 41 of 438 12.b) Report No. FD2016-8, Hugh Murray, Fire Chief re: Resul... Page 42 of 438 12.c) Donna Hewitt, Director, Corporate & Strategic Initiati... THE CORPORATION OF TOWNSHIP OF ORO-MEDONTE RESOLUTION BE IT HEREBY RESOLVED THAT: 1. This Council approves the form of draft by-law and franchise agreement attached hereto and authorizes the submission thereof to the Ontario Energy Board for approval pursuant to the provisions of Section 9 of The Municipal Franchises Act. 2. This Council requests that the Ontario Energy Board make an Order declaring and directing that the assent of the municipal electors to the attached draft by-law and franchise agreement pertaining to the Corporation of the Township of Oro- Medonte is not necessary pursuant to the provisions of Section 9(4) of the Municipal Franchises Act. I HEREBY CERTIFY the foregoing to be a true copy of a Resolution passed by the Council of the Corporation of the Township of Oro-Medonte on the day of , 20 . __________________________________ Doug Irwin, Director, Corporate Services/Clerk Page 43 of 438 12.c) Donna Hewitt, Director, Corporate & Strategic Initiati... UIF!DPSQPSBUJPO!PG!UIF!UPXOTIJQ!PG!PSP.NFEPOUF SFTPMVUJPO Npwfe!cz Tfdpoefe!cz! 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Page 215 of 438 12.l) Doug Irwin, Director, Corporate Services/Clerk & Tamar... Page 216 of 438 12.l) Doug Irwin, Director, Corporate Services/Clerk & Tamar... Page 217 of 438 12.l) Doug Irwin, Director, Corporate Services/Clerk & Tamar... Page 218 of 438 12.l) Doug Irwin, Director, Corporate Services/Clerk & Tamar... Page 219 of 438 12.l) Doug Irwin, Director, Corporate Services/Clerk & Tamar... Page 220 of 438 12.l) Doug Irwin, Director, Corporate Services/Clerk & Tamar... Page 221 of 438 13.b) Mayor H.S. Hughes, correspondence received September 1... Page 222 of 438 13.b) Mayor H.S. Hughes, correspondence received September 1... Page 223 of 438 13.b) Mayor H.S. Hughes, correspondence received September 1... Page 224 of 438 13.b) Mayor H.S. Hughes, correspondence received September 1... Page 225 of 438 13.c) Mayor H.S. Hughes re: County of Simcoe, Committee of t... Page 226 of 438 13.c) Mayor H.S. Hughes re: County of Simcoe, Committee of t... Page 227 of 438 13.c) Mayor H.S. Hughes re: County of Simcoe, Committee of t... Page 228 of 438 13.c) Mayor H.S. Hughes re: County of Simcoe, Committee of t... Page 229 of 438 13.c) Mayor H.S. Hughes re: County of Simcoe, Committee of t... o o o Page 230 of 438 13.c) Mayor H.S. Hughes re: County of Simcoe, Committee of t... Page 231 of 438 13.c) Mayor H.S. Hughes re: County of Simcoe, Committee of t... Page 232 of 438 13.c) Mayor H.S. Hughes re: County of Simcoe, Committee of t... Page 233 of 438 13.c) Mayor H.S. Hughes re: County of Simcoe, Committee of t... Page 234 of 438 13.c) Mayor H.S. Hughes re: County of Simcoe, Committee of t... Page 235 of 438 13.c) Mayor H.S. Hughes re: County of Simcoe, Committee of t... Page 236 of 438 13.c) Mayor H.S. Hughes re: County of Simcoe, Committee of t... Page 237 of 438 13.c) Mayor H.S. Hughes re: County of Simcoe, Committee of t... Page 238 of 438 13.c) Mayor H.S. Hughes re: County of Simcoe, Committee of t... Page 239 of 438 13.c) Mayor H.S. Hughes re: County of Simcoe, Committee of t... Page 240 of 438 13.c) Mayor H.S. Hughes re: County of Simcoe, Committee of t... Page 241 of 438 13.c) Mayor H.S. Hughes re: County of Simcoe, Committee of t... Page 242 of 438 13.c) Mayor H.S. Hughes re: County of Simcoe, Committee of t... Page 243 of 438 13.c) Mayor H.S. Hughes re: County of Simcoe, Committee of t... Page 244 of 438 13.c) Mayor H.S. Hughes re: County of Simcoe, Committee of t... Page 245 of 438 13.c) Mayor H.S. Hughes re: County of Simcoe, Committee of t... Page 246 of 438 13.c) Mayor H.S. Hughes re: County of Simcoe, Committee of t... residential locations only Page 247 of 438 13.c) Mayor H.S. Hughes re: County of Simcoe, Committee of t... Page 248 of 438 13.c) Mayor H.S. Hughes re: County of Simcoe, Committee of t... Page 249 of 438 13.c) Mayor H.S. Hughes re: County of Simcoe, Committee of t... Page 250 of 438 13.c) Mayor H.S. Hughes re: County of Simcoe, Committee of t... Page 251 of 438 13.c) Mayor H.S. Hughes re: County of Simcoe, Committee of t... Page 252 of 438 13.c) Mayor H.S. Hughes re: County of Simcoe, Committee of t... Page 253 of 438 13.c) Mayor H.S. Hughes re: County of Simcoe, Committee of t... Page 254 of 438 13.d) Councillor Jermey, correspondence dated September 28, ... Page 255 of 438 13.d) Councillor Jermey, correspondence dated September 28, ... Page 256 of 438 13.e) Councillors Macpherson and Jermey, correspondence date... Page 257 of 438 13.e) Councillors Macpherson and Jermey, correspondence date... Province Seeking Public Input on Board’s Scope and Process Page 258 of 438 13.e) Councillors Macpherson and Jermey, correspondence date... Page 259 of 438 13.e) Councillors Macpherson and Jermey, correspondence date... SFWJFX!PG!UIF! !POUBSJP!NVOJDJQBM!CPBSE QVCMJD!DPOTVMUBUJPO!EPDVNFOU cfs!3127 Poubsjp/db0PNCSfwjfx Page 260 of 438 13.e) Councillors Macpherson and Jermey, correspondence date... SFWJFX!PG!UIF!POUBSJP!NVOJDJQBM!CPBSE! QVCMJD!DPOTVMUBUJPO!EPDVNFOU Page 261 of 438 13.e) Councillors Macpherson and Jermey, correspondence date... UBCMF!PG!DPOUFOUT Njojtufst_!Nfttbhf!!!12 PNC!Sfwjfx!!!14 Jouspevdujpo! Cbdlhspvoe!18 Poubsjp_t!mboe!vtf!qmboojoh!tztufn! Uif!Poubsjp!Nvojdjqbm!Cpbse! Tusvduvsf!pg!Sfwjfx!!!25 Lfz!Uifnft!26 Uifnf!2/!PNC_t!kvsjtejdujpo!boe!qpxfst! Uifnf!3/!Djuj{fo!qbsujdjqbujpo!boe!mpdbm!qfstqfdujwf Uifnf!4/!Dmfbs!boe!qsfejdubcmf!efdjtjpo.nbljoh!! Uifnf!5/!Npefso!qspdfevsft!boe!gbtufs!efdjtjpot!! Uifnf!6/!Bmufsobujwf!ejtqvuf!sftpmvujpo!boe!gfxfs!ifbsjoht! Hmpttbsz!42 Ipx!up!Qbsujdjqbuf!!45 Page 262 of 438 13.e) Councillors Macpherson and Jermey, correspondence date... NJOJTUFST_ NFTTBHF B!NFTTBHF!GSPN!NJOJTUFS!NBVSP!BOE! BUUPSOFZ!HFOFSBM!OBRWJ Xf!cfmjfwf!uibu!Poubsjbot!eftfswf!xfmm. qmboofe!tvtubjobcmf-!wjcsbou!dpnnvojujft/! 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Uijt!PNC!Sfwjfx!gpdvtft!po!uif!tdpqf!pg!mboe!vtf!qmboojoh!nbuufst!uibu!nbz!dpnf!cfgpsf! xf!xbou!up!lopx!xibu!zpv!uijol!bsf!uif!uzqft!pg!jttvft!uibu!tipvme!cf!cspvhiu!up!uif!Cpbse! boe!uif!qspdftt!uispvhi!xijdi!jttvft!bsf!dpouftufe/ Up!ifmq!gpdvt!uif!ejtdvttjpo-!xf!ibwf!tfu!pvu!jo!uijt!epdvnfou!b!ovncfs!pg!jefbt!bcpvu!uif! uzqft!pg!dibohft!uibu!dpvme!cf!nbef!jodmvejoh; bmmpxjoh!gps!npsf!nfbojohgvm!boe!mftt!dptumz!sftjefou!qbsujdjqbujpo! hjwjoh!npsf!xfjhiu!up!mpdbm!efdjtjpot!boe!bmmpxjoh!bmufsobujwf!xbzt!up!tfuumf!ejtqvuft! csjohjoh!gfxfs!nvojdjqbm!boe!qspwjodjbm!efdjtjpot!up!uif!PNC tvqqpsujoh!dmfbsfs!boe!npsf!qsfejdubcmf!efdjtjpo.nbljoh SFWJFX!PG!UIF!POUBSJP!NVOJDJQBM!CPBSE!!}! QVCMJD!DPOTVMUBUJPO!EPDVNFOU Page 263 of 438 2 13.e) Councillors Macpherson and Jermey, correspondence date... NJOJTUFST_!NFTTBHF! Uif!dibohft!xf!bsf!dpotjefsjoh!bsf!cbtfe!po!xibu!uif!qspwjodf!ibt!ifbse!evsjoh!qsfwjpvt-! fyufotjwf!qvcmjd!boe!tublfipmefs!dpotvmubujpot-!boe!gspn!qvcmjd!boe!tublfipmefs!gffecbdl! sfdfjwfe!tjodf!xf!mbvodife!uif!PNC!Sfwjfx!jo!Kvof!pg!uijt!zfbs/! dbo!cf!sftpmwfe!gbjsmz!bu!mftt!dptu!boe!jo!bo!bddfttjcmf!nboofs/ Xf!jowjuf!zpv!up!sfwjfx!uif!dibohft!xf!bsf!dpotjefsjoh!boe!qspwjef!vt!xjui!zpvs!gffecbdl-! fjuifs!jo!xsjujoh!ps!jo!qfstpo!bu!upxo!ibmmt!qmboofe!uispvhipvu!uif!qspwjodf/!Tff!qbhf!45!gps! Uibol!zpv!gps!dpotjefsjoh!uijt!jnqpsubou!nbuufs/!Xf!ipqf!zpv!xjmm!ublf!uif!ujnf!up!tibsf!zpvs! pqjojpot!boe!jotjhiut!xjui!vt/! Tjodfsfmz- Ipo/!Cjmm!Nbvsp Ipo/!Zbtjs!Obrwj Buupsofz!Hfofsbm!pg!Poubsjp SFWJFX!PG!UIF!POUBSJP!NVOJDJQBM!CPBSE!}!QVCMJD!!DPOTVMUBUJPO!EPDVNFOU Page 264 of 438 3 13.e) Councillors Macpherson and Jermey, correspondence date... PNC!SFWJFX JOUSPEVDUJPO Tuspoh!dpnnvojujft!bsf!bu!uif!ifbsu!pg!b!tuspoh!Poubsjp/!Gspn!cvtumjoh!vscbo!dfousft!up! tvcvscbo!ofjhicpvsippet!up!tnbmmfs!svsbm!boe!opsuifso!upxot-!pvs!dpnnvojujft!bsf!xifsf! xf!mjwf-!xpsl!boe!qmbz/! 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Uif!PNC!jt!bo!joefqfoefou-!qvcmjd!cpez!xifsf!qfpqmf!dbo!bqqfbm!ps!efgfoe!mboe!vtf! dpoujovjoh!offe!gps!uif!PNC!jo!Poubsjp_t!mboe!vtf!qmboojoh!tztufn/!Uibu!jt!xiz!xf!bsf! fyqmpsjoh!dibohft!up!nblf!tvsf!uibu!uif!Cpbse_t!spmf!jt!bqqspqsjbuf-!pqfo!boe!gbjs/!Xf!xbou!up! fotvsf!uibu!ju!jt!b!qmbdf!xifsf!qfpqmf!dbo!hp-!boe!cf!ifbse/ Uispvhi!uif!PNC!Sfwjfx-!uif!hpwfsonfou!xjmm!dpotjefs!uif!PNC_t!tdpqf!)xibu!ju!efbmt!xjui*! Cpbse!xpslt!xjuijo!Poubsjp_t!cspbefs!mboe!vtf!qmboojoh!tztufn/ Uijt!epdvnfou!jt!eftjhofe!up!tvqqpsu!uif!sfwjfx/!Ju!qspwjeft!dpoufyu!boe!ejsfdujpo/!Ju!hjwft! cbdlhspvoe!po!Poubsjp_t!mboe!vtf!qmboojoh!tztufn!boe!po!uif!PNC/!Ju!tfut!pvu!qpttjcmf! sbjtft!rvftujpot!gps!dpotjefsbujpo/!B!hmpttbsz!pg!sfmfwbou!ufsnt!jt!bmtp!jodmvefe!bu!uif!foe/! SFWJFX!PG!UIF!POUBSJP!NVOJDJQBM!CPBSE!!}! QVCMJD!DPOTVMUBUJPO!EPDVNFOU Page 265 of 438 4 13.e) Councillors Macpherson and Jermey, correspondence date... PNC!SFWJFX!} JOUSPEVDUJPO Gpdvt Poubsjp!jt!dpnnjuufe!up!bo!jodmvtjwf!boe!usbotqbsfou!mboe!vtf!qmboojoh!tztufn/!Tjodf!3115-! uif!qspwjodf!ibt!nbef!jnqspwfnfout!uibu;! tfu!pvu!dmfbsfs!svmft!gps!mboe!vtf!qmboojoh tusfohuifo!qpmjdz!ejsfdujpot!uibu!pvumjof!uif!qspwjodjbm!joufsftu!jo!mboe!vtf!qmboojoh! hjwf!nvojdjqbmjujft!b!tuspohfs!wpjdf!boe!npsf!joefqfoefodf!jo!mpdbm!mboe!vtf! efdjtjpot! qspwjef!sftjefout!npsf!pqqpsuvojujft!gps!jowpmwfnfou!boe!b!hsfbufs!tbz!jo!mboe!vtf! efdjtjpot!jo!uifjs!dpnnvojujft! cvjme!po!qbtu!jnqspwfnfout!up!fotvsf!uif!Cpbse!dbo!dpousjcvuf!xjuijo!uif!tztufn!up!jut!cftu! jnqspwfe!cz; hjwjoh!npsf!xfjhiu!up!mpdbm!boe!qspwjodjbm!efdjtjpot tvqqpsujoh!dmfbsfs-!npsf!qsfejdubcmf!efdjtjpo.nbljoh qspnpujoh!bmufsobujwf!xbzt!pg!tfuumjoh!ejtqvuft Qsjodjqmft Ju!jt!jnqpsubou!uibu!Poubsjp!dpoujovf!up!ibwf!bo!joefqfoefou!bqqfbm!usjcvobm!uibu!dbo!sftpmwf! tpnf!mboe!vtf!ejtqvuft!_!opu!ibwjoh!bo!PNC!xpvme!sftvmu!jo!npsf!bqqfbmt!up!uif!dpvsut/! uif!dpvsut-!boe!uifjs!nfncfst!bsf!tvckfdu!nbuufs!fyqfsut/ SFWJFX!PG!UIF!POUBSJP!NVOJDJQBM!CPBSE!}!QVCMJD!!DPOTVMUBUJPO!EPDVNFOU Page 266 of 438 5 13.e) Councillors Macpherson and Jermey, correspondence date... !PNC!SFWJFX!}!JOUSPEVDUJPO Uif!gpmmpxjoh!tfu!pg!hvjejoh!qsjodjqmft!ifmq!gsbnf!uif!PNC!Sfwjfx;! 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QVCMJD!DPOTVMUBUJPO!EPDVNFOU Page 267 of 438 6 13.e) Councillors Macpherson and Jermey, correspondence date... !PNC!SFWJFX!}!JOUSPEVDUJPO Pqqpsuvojujft!up!Qbsujdjqbuf Xf!fodpvsbhf!zpv!up!qbsujdjqbuf!jo!uijt!sfwjfx/!Zpvs!uipvhiut!boe!pqjojpot!sfhbsejoh!uif! qpufoujbm!dibohft!bsf!jnqpsubou/ Efubjmt!po!ipx!up!tvcnju!xsjuufo!dpnnfout!bsf!pvumjofe!po!qbhf!45/!Puifs!pqqpsuvojujft! up!qbsujdjqbuf!dbo!cf!gpvoe!uispvhi!uif!Fowjsponfoubm!Cjmm!pg!Sjhiut!Sfhjtusz!boe!bu!upxo! xfcqbhf!bu!Poubsjp/db0PNCSfwjfx!gps!uif!nptu!vq.up.ebuf!jogpsnbujpo/! SFWJFX!PG!UIF!POUBSJP!NVOJDJQBM!CPBSE!}!QVCMJD!!DPOTVMUBUJPO!EPDVNFOU Page 268 of 438 7 13.e) Councillors Macpherson and Jermey, correspondence date... CBDLHSPVOE! POUBSJP_T!MBOE!VTF!QMBOOJOH!TZTUFN! 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LFZ!UIFNFT!}!UIFNF!2/!PNC_T!KVSJTEJDUJPO!BOE!QPXFST Tjodf!3118-!nvojdjqbmjujft!ibwf!ibe!uif!pqujpo!pg!ftubcmjtijoh!b!mpdbm!bqqfbm!cpez!up!efbm! xjui!bqqfbmt!pg!njops!wbsjbodft!boe!dpotfout/!Jo!qmbdft!xifsf!tvdi!b!cpez!jt!ftubcmjtife-!uif! qmbot-!boe!dpnnvojuz!qmboojoh!qfsnjut/!Up!ebuf-!op!Poubsjp!nvojdjqbmjuz!ibt!tfu!vq!b!mpdbm! bqqfbm!cpez-!bmuipvhi!uif!Djuz!pg!Upspoup!ibt!uif!qspdftt!voefsxbz/! Dibohft!xf_sf!dpotjefsjoh Tuspoh!dpnnvojujft!offe!up!cf!bcmf!up!dpoevdu!dpnqsfifotjwf-!tusbufhjd!mboe!vtf!qmboojoh-! nblf!mboe!vtf!boe!efwfmpqnfou!efdjtjpot!jo!b!ujnfmz!nboofs-!boe!fotvsf!uibu!djuj{fot! bsf!bcmf!up!cf!jowpmwfe!gspn!bo!fbsmz!tubhf/!Jo!uijt!sfhbse-!uif!hpwfsonfou!jt!dpotjefsjoh! bnfoenfout!up!uif!Qmboojoh!Bdu!up!foibodf!Poubsjp_t!mboe!vtf!qmboojoh!boe!bqqfbm!tztufn! jo!uif!gpmmpxjoh!bsfbt;!! 2/!Qspufdu!qvcmjd!joufsftut!gps!uif!gvuvsf Mboe!vtf!qmboojoh!bjnt!up!qspufdu!uif!cspbefs! 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LFZ!UIFNFT!}!UIFNF!2/!PNC_T!KVSJTEJDUJPO!BOE!QPXFST Ejtdvttjpo!Rvftujpo R!4/!Xibu!jt!zpvs!qfstqfdujwf!po!uif!dibohft!cfjoh!dpotjefsfe!up!hjwf! dpnnvojujft!b!tuspohfs!wpjdf@! 5/!_Ef!opwp!ifbsjoht !Uif!hpwfsonfou!jt!mppljoh!gps!joqvu!po!b!qpttjcmf!dibohf!uibu!xpvme!hjwf!npsf!xfjhiu!up! nvojdjqbm!boe!qspwjodjbm!efdjtjpot!cz!npwjoh!uif!PNC!bxbz!gspn!ef!opwp!ifbsjoht/ Uif!ufsn!_ef!opwp!ibt!cffo!vtfe!up!eftdsjcf!ipx!uif!PNC!efbmt!xjui!bqqfbmt!pg!nvojdjqbm! mboe!vtf!qmboojoh!efdjtjpot-!cz!dpotjefsjoh!uif!tbnf!jttvf!uibu!xbt!cfgpsf!uif!nvojdjqbmjuz! bt!uipvhi!op!qsfwjpvt!efdjtjpo!ibe!cffo!nbef/! Tjodf!3118-!uif!PNC!ibt!cffo!sfrvjsfe!up!_ibwf!sfhbse!up!uif!fbsmjfs!nvojdjqbm!ps!bqqspwbm! bvuipsjuz!efdjtjpo!uibu!jt!cfjoh!bqqfbmfe/!Ipxfwfs-!tpnf!tublfipmefst!ibwf!tvhhftufe!uijt! epft!opu!hp!gbs!fopvhi/!Uifz!sfdpnnfoe!b!tijgu!bxbz!gspn!ef!opwp!ifbsjoht!bmuphfuifs/! 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LFZ!UIFNFT!} UIFNF!3/!DJUJ\[FO!QBSUJDJQBUJPO!BOE!MPDBM!QFSTQFDUJWF Mbtu!zfbs-!jo!sftqpotf!up!djuj{fo!gffecbdl-!uif!hpwfsonfou!qbttfe!uif!Qspufdujpo!pg!Qvcmjd! 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Bhfodjft-!Cpbset!boe!Usjcvobmt!qspwjefe!cz!TPBS!boe!Pthppef!Qspgfttjpobm!Efwfmpqnfou! pg!Pthppef!Ibmm!Mbx!Tdippm-!xijdi!qspwjeft!b!hspvoejoh!jo!uif!benjojtusbujwf!kvtujdf!tztufn! boe!efdjtjpo.xsjujoh/!Uifz!bsf!hjwfo!fyufotjwf!usbjojoh!nbufsjbmt!boe!sftpvsdft!up!efwfmpq!boe! foibodf!uifjs!tvckfdu!bsfb!fyqfsujtf-!boe!bmtp!ublf!qspgfttjpobm!efwfmpqnfou!dpvstft/! PNC!ifbsjoht!bsf!hfofsbmmz!dpoevdufe!cz!pof!nfncfs/!Uif!nfncfs!xjmm!ifbs!uif!dbtf!boe! xsjuf!b!efdjtjpo/!Xijmf!uif!Poubsjp!Nvojdjqbm!Cpbse!Bdu!bmmpxt!gps!qbofmt!pg!npsf!uibo!pof-! uif!vtf!pg!nvmuj.nfncfs!qbofmt!bu!uif!PNC!cfdbnf!mftt!dpnnpo!jo!uif!2::1_t!evf!up!dptu/! Podf!b!efdjtjpo!jt!esbgufe-!ju!jt!sfwjfxfe!cz!tfojps!cpbse!nfncfst!gps!dmbsjuz!pg!sfbtpojoh!boe! 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HMPTTBSZ Qspwjodjbm!Qpmjdz!Tubufnfou;!b!epdvnfou!pvumjojoh!uif!qspwjodf_t!qpmjdjft!po! mboe!vtf!qmboojoh/ Tfdpoe!Vojut;!bmtp!lopxo!bt!bddfttpsz!ps!cbtfnfou!bqbsunfout-!tfdpoebsz!tvjuft!boe!jo. exfmmjoht!ps!xjuijo!tusvduvsft!bddfttpsz!up!exfmmjoht!)tvdi!bt!bcpwf!mbofxbz!hbsbhft*/ Tfdpoebsz!Qmbo;!b!mboe!vtf!qmbo!gps!b!qbsujdvmbs!bsfb!pg!b!nvojdjqbmjuz-!qsfqbsfe!bt!bo! gps!uif!bsfb!ju!dpwfst!)f/h/-!qvcmjd!tqbdft-!qbslt-!vscbo!eftjho-!ifsjubhf-!tdbmf!boe!qmbdfnfou! pg!cvjmejoht*/ Tjuf!Qmbo;!b!qmboojoh!uppm!uibu!dbo!sfhvmbuf!dfsubjo!fyufsobm!cvjmejoh-!tjuf!boe!cpvmfwbse! eftjho!nbuufst!)dibsbdufs-!tdbmf-!bqqfbsbodf-!tvtubjobcmf!tusffutdbqf!eftjho*/ Tvcejwjtjpo;!uif!ejwjtjpo!pg!b!mpu!ps!qbsdfm!pg!mboe!joup!nvmujqmf!mput!ps!cmpdlt!xijdi!dbo!cf! tpme!tfqbsbufmz/ Usbotjujpo!Qspwjtjpot;!jo!tpnf!jotubodft!xifsf!ofx!mboe!vtf!qmboojoh!dibohft!bsf!fobdufe-! usbotjujpo!qspwjtjpot!bsf!jodmvefe!up!hsboegbuifs!qmboojoh!bqqmjdbujpot!uibu!xfsf!jojujbufe!ps! 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IPX!UP!QBSUJDJQBUF Zpvs!pqjojpo!jt!jnqpsubou/!Qmfbtf!tvcnju!xsjuufo!dpnnfout!cz; Gjmmjoh!pvu!pvs!pomjof!xfc!gpsn!bu;!Poubsjp/db0dykf F.nbjmjoh!vt!bu;!PNCSfwjfxApoubsjp/db Xsjujoh!vt!bu; Poubsjp!Nvojdjqbm!Cpbse!Sfwjfx Qspwjodjbm!Qmboojoh!Qpmjdz!Csbodi ui 888!Cbz!Tusffu-!24!Gmpps Upspoup-!PO!N6H!3F6 Sftqpoejoh!up!uif!Fowjsponfoubm!Cjmm!pg!Sjhiut!)FCS*!Sfhjtusz!qptujoh!cz! tfbsdijoh!uif!sfhjtusz!ovncfs!123.82:7 po!uif!gpmmpxjoh!xfctjuf; Poubsjp/db0FCS Beejujpobmmz-!xf!jowjuf!zpv!up!qbsujdjqbuf!bu!upxo!ibmm!nffujoht!cfjoh!ifme!bdsptt! uif!qspwjodf/!Qmfbtf!wjtju!uif!Njojtusz!pg )Poubsjp/db0PNCSfwjfx*!gps!uif!nptu!vq.up.ebuf!dpotvmubujpo!tdifevmf! boe!efubjmt/ Jg!zpv!ibwf!boz!rvftujpot!po!ipx!up!qbsujdjqbuf!jo!uijt!sfwjfx-!qmfbtf!dbmm 2.966.887.9122!ps Fnbjm!bu;!PNCSfwjfxApoubsjp/db SFWJFX!PG!UIF!POUBSJP!NVOJDJQBM!CPBSE!}!QVCMJD!!DPOTVMUBUJPO!EPDVNFOU Page 296 of 438 45 13.e) Councillors Macpherson and Jermey, correspondence date... Qmfbtf!opuf;! Bmm!dpnnfout!boe!tvcnjttjpot!sfdfjwfe!xjmm!cfdpnf!qbsu!pg!uif!qvcmjd!sfdpse!boe!dpvme!! cf!sfmfbtfe/ boe!Ipvtjoh!Bdu!gps!uif!qvsqptf!pg!pcubjojoh!joqvu!po!uif!Poubsjp!Nvojdjqbm!Cpbse!Sfwjfx/!Jg! zpv!ibwf!rvftujpot!bcpvu!uif!dpmmfdujpo-!vtf-!boe!ejtdmptvsf!pg!uijt!jogpsnbujpo-! qmfbtf!dpoubdu; Tfojps!Jogpsnbujpo!boe!Qsjwbdz!Bewjtps! ui 888!Cbz!Tusffu-!28!Gmpps Upspoup-!Poubsjp-!N6H!3F6 Ufm;!527.696.81:5 SFWJFX!PG!UIF!POUBSJP!NVOJDJQBM!CPBSE!!}! QVCMJD!DPOTVMUBUJPO!EPDVNFOU Page 297 of 438 46 13.e) Councillors Macpherson and Jermey, correspondence date... ª!Rvffo_t!Qsjoufs!gps!Poubsjp-!3127!!!!!!!!!!!!!!! JTCO!:89.2.5717.97:1.5!)Qsjou* JTCO!:89.2.5717.97:2.2!)IUNM*! JTCO!:89.2.5717.97:3.9!)QEG* 37110027!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! Ejtqpojcmf!fo!gsboèbjt! Page 298 of 438 14.a) Announcements of Interest to the Public: Introducing O... Introducing Oro- Council Portal! This site is your portal to the activities of the Township of Oro-Medonte Council and Committees. Here you will find Council and Committee agendas, minutes and Township by-laws. Within our Portal, you can: Subscribe to meetings that interest you. Subscribe enables you to easily sign up for email notifications containing updates for Council & Committee meetings that interest you! Review agendas and minutes within the Meeting area. View upcoming and past meetings using the Calendar. Search for agenda documents and minutes in our online library. Find contact information for your Ward Councillor in our Welcome area. Interested in learning more about a specific meeting? Subscribe to receive email notifications when new information becomes available by choosing the meeting type you wish to follow! Have Questions about Council Portal? Office (705) 487-2171 Page 299 of 438 14.a) Announcements of Interest to the Public: Introducing O... Page 300 of 438 14.a) Announcements of Interest to the Public: Introducing O... Page 301 of 438 14.a) Announcements of Interest to the Public: Introducing O... Page 302 of 438 14.a) Announcements of Interest to the Public: Introducing O... Huronia Nurse Practitioner-Led Clinic 3331 Line 4 North, Oro Medonte, ON (705) 835-7545 Fall Flu Shot Clinics Wednesday, Oct. 26 @ 4:00-7:00 p.m. Wednesday, Nov. 2 @ 4:00-7:00 p.m. Wednesday, Nov. 9 @ 4:00-7:00 p.m. Open to both clients and community members No appointments necessary Bring your health card!!! th Oct. 26- Georgian College Dental Hygiene students will be here with a display about oral health care during our Flu Shot clinic Page 303 of 438 14.b) Correspondence dated September 12, 2016 from James Pap... Page 304 of 438 14.c) Correspondence dated September 23, 2016 from Lisa Lyon... Page 305 of 438 14.c) Correspondence dated September 23, 2016 from Lisa Lyon... Page 306 of 438 14.c) Correspondence dated September 23, 2016 from Lisa Lyon... NVOJDJQBM!TVNNJU! PNC SFGPSN;!QSPDFTT!'!QPXFST SFDPNNFOEBUJPOT Page 307 of 438 14.c) Correspondence dated September 23, 2016 from Lisa Lyon... NVOJDJQBM!TVNNJU!PO!PNC!SFGPSN;!!QSPDFTT!BOE!QPXFST! Xijmf!fbdi!dpnnvojuz!jt!joeffe!vojrvf-!xifo!ju!dpnft!up!qmboojoh!nbuufst-!nboz!pg! pvs!dpnnvojujft!fodpvoufs!uif!tbnf!jttvft/!!Xifo!dpotjefsjoh!efwfmpqnfou! qspqptbmt!xjuijo!uif!dpoufyu!pg!bqqspwfe!Pggjdjbm!Qmbot!!uifsf!jt!po.hpjoh!qsfttvsf!up! bmufs!uifjs!Pggjdjbm!Qmbot!up!bqqspwf!qspkfdu.tqfdjgjd!bnfoenfou!sfrvftut/!Sfqfbufe! bqqfbmt!up!uif!PNC!pg!N!vqipme!uifjs!Pggjdjbm! Qmbot!boe!efoz!qspkfdu.tqfdjgjd!bnfoenfou!sfrvftut-!sftvmut!jo!nvmujqmf!dpnnvojujft! gjhiujoh!uif!tbnf!gjhiu!.!xbtujoh!voupme!ubyqbzfs!epmmbst!jo!uif!qspdftt/!!Ju!jt!b!mfohuiz-! dptumz-!boe!gsvtusbujoh!qspdftt!boe!pof!uibu!jt!dmfbsmz!opu!xpsljoh/! 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PNC!qspdfttft!boe!tdpqf!pg!qpxfs!ibwf!opu!lfqu!qbdf!xjui!uif!dibohft!jo!nvojdjqbm! qmboojoh!ofdfttjubufe!cz!uif!fyqmptjpo!pg!hspxui!jo!pvs!dpnnvojujft/!!Fggfdujwf!qmboojoh! sfrvjsft!dfsubjouz!boe!qsfejdubcjmjuz!jo!uif!qspdfttft!uibu!hpwfso!ju/!Xibu!jt!offefe-! uifsfgpsf-!jt!dmbsjuz!pg!uif!spmf!boe!tdpqf!pg!qpxfs!pg!bmm!uiptf!xjui!uif!bvuipsjuz!gps! efdjtjpo!nbljoh/ Jo!mjhiu!pg!uif!qfoejoh!Qspwjodjbm!sfwjfx!pg!uif!PNC-!uijt!jt!bo!pqqpsuvof!ujnf!gps! fmfdufe!sfqsftfoubujwft!!uiptf!efdjtjpo.nblfst!po!uif!gspou!mjoft!pg!nvojdjqbm!qmboojoh! .!up!xpsl!uphfuifs!boe!bewpdbuf!gps!bqqspqsjbuf!boe!fggfdujwf!sfgpsn)t*!pg!uif!PNC/! 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Uif!jnqfuvt!gps!uif!Nvojdjqbm!Tvnnju!po!PNC!Sfgpsn!dbnf!gspn!b!npujpo!cspvhiu! gpsxbse!cz!Dpvodjmmps!Upn!Nsblbt!up!Bvspsb!Upxo!Dpvodjm!jo!Kbovbsz!pg!3127!uibu! tqplf!up!uif!offe!up!beesftt!uif!tdpqf!boe!qpxfst!pg!uif!PNC/!Tvctfrvfou!up!uibu-! boe!xjuijo!uif!dpoufyu!pg!uif!offe!gps!PNC!sfgpsn-!bo!beejujpobm!npujpo!xbt!qvu!gpsxbse! kpjoumz!cz!Dpvodjmmps!Njdibfm!Uipnqtpo!boe!Dpvodjmmps!Upn!Nsblbt!uibu!tqplf!up!uif! tqfdjgjd!qmboojoh!jttvf!pg!efwfmpqnfou!pg!pqfo!tqbdf0qbslmboe!boe!uif!offe!gps!dsjufsjb! bhbjotu!xijdi!cpui!nvojdjqbmjujft!boe!uif!PNC!dbo!dpotjefs!xifo!sfwjfxjoh!tbje! efwfmpqnfou!sfrvftut/! 2! Page 308 of 438 14.c) Correspondence dated September 23, 2016 from Lisa Lyon... Ju!xbt!jo!uif!dpoufyu!pg!uiftf!uxp!vobojnpvtmz!tvqqpsufe!npujpot!uibu!uif!jefb!gps!b! 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Dpvodjmmps!Gsbol!Tfcp!)Hfpshjob*! Dpvodjmmps!Dbuiz!Epxofs!)Hvfmqi*! Dpvodjmmps!Zwpoof!Gfsoboeft!)Ljudifofs*! Dpvodjmmps!Lbsfo!Sfb!)Nbslibn*! Sfhjpobm!Dpvodjmmps!Ojsnbmb!Bsntuspoh!)Nbslibn*! Dpvodjmmps!Epo!Ibnjmupo!)Nbslibn*! Dpvodjmmps!Disjtujob!Cjtbo{!)Ofxnbslfu*! Dpvodjmmps!Lbsfo!Djmfwju{!)Sjdinpoe!Ijmm*! Dpvodjmmps!Ebwje!Xftu!)Sjdinpoe!Ijmm*! Dpvodjmmps!'!Efqvuz!Nbzps!Qbu!Npmmpz!)Vycsjehf*! Dpvodjmmps!Nbsjmzo!Jbgsbuf!)Wbvhibo*! Dpvodjmmps!Bmbo!Tifgnbo!)Wbvhibo*! Dpvodjmmps!Nbsz!Boo!Hsjnbmej!)Xfmmboe*! Dpvodjmmps!Tufwf!Zbnbeb!)Xijucz*! 5! Page 311 of 438 14.c) Correspondence dated September 23, 2016 from Lisa Lyon... Page 312 of 438 14.d) Minutes of Barrie Public Library Board meeting held on... Page 313 of 438 14.d) Minutes of Barrie Public Library Board meeting held on... Page 314 of 438 14.d) Minutes of Barrie Public Library Board meeting held on... Page 315 of 438 14.d) Minutes of Barrie Public Library Board meeting held on... Page 316 of 438 14.d) Minutes of Barrie Public Library Board meeting held on... Page 317 of 438 14.e) Minutes of Lake Simcoe Region Conservation Authority m... BOARD OF DIRECTORS’ MEETING No. BOD-07-16 –Friday, July 22, 2016 120 Bayview Parkway, Newmarket, ON MINUTES LSRCA Board Members Present:LSRCA Staff Present: Mayor G. Dawe, ChairM. Walters, Chief Administrative Officer Councillor R.Simpson,Vice ChairR. Baldwin, GM, Planning & Development D. Bath P. Davies, Acting GM, Conservation Lands J. DolanR. Jarrett, GM, Communications & Education Regional Councillor B. Drew J. Lee, GM, Corporate & Financial Services Councillor A. Eek B. Longstaff, GM, Integrated Watershed Management Councillor K. FerdinandsT. Barnett, Coordinator, BOD/CAO Councillor P.FerragineS. Auger, Stormwater Management Specialist Mayor V. HacksonS. Jagminas, Communications Specialist Councillor S. Harrison-McIntyre M. Leung, Communications Specialist Deputy MayorP. Molloy B. Thompson, Manager, Integrated Watershed Management Councillor S. Macpherson Deputy Mayor J. O’Donnell Councillor S. Strangway Deputy Mayor/Regional Councillor D. Wheeler Regrets: Councillor D. Kerwin Mayor M. Quirk Councillor P. Silveira I.DECLARATION OF PECUNIARY INTEREST None noted for this meeting. II.APPROVAL OF THE AGENDA Moved by:S. Strangway Seconded by: A. Eek BOD-085-16 RESOLVED THAT the content of the Agenda for the July 22, 2016 meeting of the LSRCA Board of Directors be approved as presented. CARRIED III.ADOPTION OF THE MINUTES a)Board of Directors Meeting – June 24, 2016 Moved by: S. Macpherson Seconded by: P. Ferragine BOD-086-16 RESOLVED THAT the minutes of Board of Directors’ Meeting No. BOD-06-16 held on Friday, June 24, 2016 be approved as circulated. CARRIED Page 318 of 438 14.e) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority Board of Directors’ Meeting BOD-07-16 July 22, 2016 – Minutes Page 2 of 6 b)Conservation Ontario Council Moved by: S. Macpherson Seconded by: P. Ferragine BOD-087-16 RESOLVED THAT the minutes of Conservation Ontario Council Meeting #2/16 held on Monday, June 27, 2016 be received for information. CARRIED IV.ANNOUNCEMENTS LSRCA Research Boat General Manager, Integrated Watershed Management, Ben Longstaff, was pleased to announce that LSRCA has taken possession of its new research boat, noting that this purchase was made possible through funds raised through the Lake Simcoe Conservation Foundation. The chosen name for the vessel is “Hexagenia”, which is a type of mayfly / shadfly, which are usually seen in the springtime in healthy lakes. DFO Funds Chief Administrative Officer, Mike Walters, was pleased to announce that LSRCA was successful with its submission to the Recreational Fisheries Conservation Partnerships Program (RFCPO) through Fisheries and Oceans Canada (DFO) for funding for a project entitled Lake Simcoe Watershed Fish Habitat Enhancement. The funding, which is approximately $260,000 over a three year period, will be used to improve cold water fish passages by removing structures and improving habitats. LSRCA Administrative Offices Parking Lot Expansion and LID Project Stormwater Management Specialist, Steve Auger, provided the Board with an update on activities surrounding LSRCA’s Administrative Offices Parking Lot Expansion and LID Project, noting that Phase 1 th (north end) is in the completion stages, and Phase 2 (south end) will take place from July 25 to August nd 2. Conservation awards General Manager, Communications and Education, Reneé Jarrett, reminded Board members that nominations are still being sought until August 12, 2016 for LSRCA’s Annual Conservation Awards. For more information, please contact Maria Leung @ 905-895-1281 ext 258 or m.leung@LSRCA.on.ca. Lake Simcoe/south-eastern Georgian Bay Clean-Up Fund Chief Administrative Officer, Mike Walters, was pleased to announce that notices of funding for Round 4 of the Lake Simcoe/south-eastern Georgian Bay Clean-Up Fund (LSGBCUF) are beginning to arrive. He noted it is expected that LSRCA will receive approximately $500,000 for projects around the watershed. V.DEPUTATIONS There were no deputations at this meeting. VI.HEARINGS There were no hearings at this meeting. Page 319 of 438 14.e) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority Board of Directors’ Meeting BOD-07-16 July 22, 2016 – Minutes Page 3 of 6 VII.PRESENTATIONS a)LSRCA Stewardship Priorities and Opportunities Tool Manager, Integrated Watershed Management, Bill Thompson, provided the Board with a presentation on LSRCA’s Stewardship Priorities and Opportunities Tool (SPOT), a web-based mapping tool that helps identify sites of potential restoration projects within the Lake Simcoe watershed. SPOT is an interactive map that uses monitoring data to prioritize locations and projects that would achieve the greatest benefit to watershed health. Mr. Thompson noted this tool has been in the works for a couple of years and got its start with funding received through the Lake Simcoe Clean-Up Fund, which allowed staff to undertake an inventory of potential aquatic stewardship project sites in the watershed. Sites identified relate to improving fish habitat, increasing forest cover, and Low Impact Development (LID) opportunities to manage stormwater. To learn more about SPOT, please contact Bill Thompson @ 905-895-1281 ext 271 or b.thompson@lsrca.on.ca. Moved by: J. O’Donnell Seconded by: R. Simpson BOD-088-16 RESOLVED THAT the presentation by Manager, Integrated Watershed Management, Bill Thompson, regarding LSRCA’s Stewardship Priorities and Opportunities Tool be received for information. CARRIED VIII.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1, 2, and 6 were identified as items not requiring separate discussion. IX.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by: V. Hackson Seconded by: S. Harrison-McIntyre BOD-089-16 RESOLVED THAT the following recommendations respecting the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to the Board, and staff be authorized to take all necessary action required to give effect to same. CARRIED 1.Correspondence BOD-090-16 RESOLVED THAT correspondence listed in the agenda as Item 1 a) be received for information. CARRIED 2.Budget Status Report BOD-091-16 RESOLVED THAT Staff Report No. 29-16-BOD regarding LSRCA’s Budget Status for the six month period ending June 30, 2016 be received for information. CARRIED Page 320 of 438 14.e) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority Board of Directors’ Meeting BOD-07-16 July 22, 2016 – Minutes Page 4 of 6 6.Beaver River Trail – Request for Tenders BOD-092-16 RESOLVED THAT Staff Report No. 33-16-BOD regarding the record of tender results for the Beaver River Trail Project CL 2016 - BRTP received; and FURTHER THAT staff be authorized to retain TDI International to construct the third phase of the Beaver River Trail. CARRIED X.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 3.LSRCA Budget Committee Deputy Mayor Molloy noted that he was pleased to see this staff report regarding a Board Budget Committee but questioned why it is recommended that the committee be selected at the Annual General Meeting, thereby missing out on discussions that take place in November. Deputy Mayor Molloy recommended an amended resolution that the committee be selected at this time. Chair Dawe asked Board members Mayor Hackson, Deputy Mayor Molloy and Mr. Dolan if they would be interested in participating in the Ad Hoc Budget committee, along with the Chair and Vice Chair, to which all were in agreement. The Board approved an amended recommendation. Moved by: P. Molloy Seconded by: S. Harrison-McIntyre BOD-093-16 RESOLVED THAT Staff Report No. 30-16-BOD regarding the creation of a Budget Committee be approved; and FURTHER THAT the Budget Committee be comprised of the Chair, Vice Chair, and three additional Board members, along with staff members from LSRCA’s Executive Management team; and FURTHER THAT Mayor Hackson, Deputy Mayor Molloy and Mr. Dolan be appointed to the Budget Committee. CARRIED 4.LSRCA Comments - Conservation Authorities Act Review Deputy Mayor O’Donnell asked for clarification on LSRCA’s comment regarding ‘Enabling Counties to participate in a Conservation Authority (Section 4.0)’. CAO Walters explained that the comment proposes more involvement from counties in an effort to strengthen relationships and streamline budget presentations and funding. He used York Region as an example of how one budget presentation is made to the Region, which represents six lower-tier municipalities. Asked if changes to the Conservation Authorities Act would provide staff with the ability to do more than issue violation notices to offenders, CAO Walters explained that it is hoped that changes will be made that result in conservation authority staff being able to issue stop-work orders, an increase in the amount of fines to act as a deterrent, and for fines to be payable back to the conservation authorities to offset rising legal costs. Page 321 of 438 14.e) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority Board of Directors’ Meeting BOD-07-16 July 22, 2016 – Minutes Page 5 of 6 Moved by: A. Eek Seconded by: S. Strangway BOD-094-16 RESOLVED THAT Staff Report No. 31-16-BOD regarding LSRCA comments on the Conservation Authorities Act Review be approved; and FURTHER THAT these comments form the basis of LSRCA’s formal submission to the Ministry of Natural Resources and Forestry in response to the EBR posting. CARRIED 5.Coordinated Land Use Planning Review Deputy Mayor O’Donnell asked for clarification on what constitutes a Natural Heritage Feature. General Manager, Planning & Development, Rob Baldwin, explained that examples of natural heritage features would include forests, woodlands, wetlands, swamps, etc. Moved by: J. O’Donnell Seconded by: S. Macpherson BOD-095-16 RESOLVED THAT Staff Report No. 32-16-BOD regarding the Coordinated Review of the Growth Plan for the Greater Golden Horseshoe, Greenbelt Plan, Oak Ridges Moraine Conservation Plan, and Niagara Escarpment Plan be received; and FURTHER THAT the analysis contained herein forms the basis of LSRCA’s formal response to the province to be submitted by September 30, 2016. CARRIED XI.CLOSED SESSION The Board moved to Closed Session to deal with a confidential legal matter. Moved by: R. Simpson Seconded by: S. Harrison-McIntyre BOD-096-16 RESOLVED THAT the Board move to Closed Session to deal with a confidential legal matters, and FURTHER THAT the Chief Administrative Officer, the Executive Management Team, and the Coordinator, BOD/CAO remain in the meeting for the discussion. CARRIED The Board rose from Closed Session. Moved by: D. Wheeler Seconded by: S. Macpherson BOD-097-16 RESOLVED THAT the Board rise from Closed Session and report findings. CARRIED a)Confidential Legal Matter Confidential Staff Report No. 34-16-BOD was provided to Board members prior to the meeting. Page 322 of 438 14.e) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority Board of Directors’ Meeting BOD-07-16 July 22, 2016 – Minutes Page 6 of 6 Moved by: B. Drew Seconded by: P. Molloy BOD-098-16 RESOLVED THAT Confidential Staff Report No. 34-16-BOD regarding a legal matter be received for information. CARRIED XII.OTHER BUSINESS a)Next Meeting rd The next meetingof the Board of Directors will be held on Friday, September 23@ 10:00 a.m., immediately following a meeting of the Lakes Simcoe and Couchiching/Black River Source Protection Authority which is to be held @ 9:00 a.m. XIII.ADJOURNMENT Moved by: R. Simpson Seconded by: S. Harrison-McIntyre BOD-099-16 RESOLVED THAT the meeting be adjourned @ 10:54 a.m. CARRIED ____ Mayor Geoffrey Dawe Michael Walters Chair Chief Administrative Officer Page 323 of 438 14.f) Nottawasaga Valley Conservation Authority, minutes of ... Nottawasaga Valley Conservation Authority Board of Directors BOD-07-16 Friday August 26, 2016 Minutes th Location:J.L. Jose Building, Tiffin Conservation Area8195 8Line, Utopia, Ontario L0M 1T0 NVCA Board Members Present: Councillor Doug Lougheed,ChairInnisfil (Town) Deputy Mayor Gail Ardiel, Vice ChairBlue Mountains (Town) Deputy Mayor Nina Bifolchi, Past ChairWasaga Beach (Town) Councillor Gail LittleAmaranth (Township) Councillor Rose RomitaBarrie (City) Councillor Ron OrrBradford West Gwillimbury (Town) Councillor Deb DohertyCollingwood (Town)left the meeting at 11:50 a.m. Councillor Connie LeishmanClearview (Township) Councillor Keith WhiteEssa (Township) Councillor Terry MokriyGrey Highlands (Municipality) Mayor Darren WhiteMelancthon (Township) Councillor Fred NixMono (Town) Councillor Earl HawkinsMulmur (Township) Councillor Donna JebbNew Tecumseth (Town) Councillor Phil HallOro-Medonte (Township) Councillor Walter BenottoShelburne (Town) Mayor Bill FrenchSpringwater (Township)left the meeting at 10:00 a.m. Regrets: Councillor Bob MeadowsAdjala-Tosorontio (Township) NVCA Staff Present: D. Gayle Wood, Chief Administrative Officer Sheryl Flannagan, Director, Corporate Services Chris Hibberd, Director, Planning Services Byron Wesson, Director, Land, Education and Stewardship Services Fred Dobbs, Manager, Stewardship Services Tom Reeve, Senior Manager, Engineering Services Laurie Barron, Coordinator, CAO and Corporate Services Regrets: Glenn Switzer, Director, Engineering and Technical Services CALL TO ORDER Chair Lougheed called the meeting to order at 9:00 a.m. Page 324 of 438 14.f) Nottawasaga Valley Conservation Authority, minutes of ... 1.ADOPTION OF THE AGENDA Moved by: W. BenottoSeconded by: K. White RES: 76-16RESOLVED THAT: the agenda for Boardof Directors Meeting BOD-07- 16 datedAugust26, 2016 be approved as amended to include: A discussion on the Phragmities Workshop under agenda item 3 e); and A discussion on meeting locations under agenda item 12. Carried; 2.DECLARATIONS OF PECUNIARY AND CONFLICT OF INTEREST None declared. 3.ANNOUNCEMENTS a)NVCA Board of Directors 2016 Watershed Bus Tourwill beheld immediately following the September 23/16 Board Meeting,12:00 p.m. to 3:00 p.m. b)Historic Fort Willow, is about to be designated by Parks Canada as a National Historic Site.This event will be held at the Fort Willow Conservation Area, 2714 th Grenfel Road, Springwater Townshipon September 30, 2016at 10:30 a.m. c)Staff/Board Appreciation Lunch washeld following the meeting. d)Phragmities workshop attendance Sept. 13, 2016.Areminder will be sent to our watershed municipalities and counties. 4.PRESENTATIONS There wereno presentations requested for this meeting. 5.DEPUTATIONS Conservation Authorities ActReview update Staff Report No.46-07-16-BOD from the Chief Administrative Officer provideda background regarding this deputation. Moved by:W. BenottoSeconded by: D. Doherty RES: 77-16RESOLVED THAT: Staff Report No. 46-07-16-BOD recommending the NVCA’s response to the Conservation Authorities ActReview be approved; and Page 325 of 438 14.f) Nottawasaga Valley Conservation Authority, minutes of ... FURTHER THAT: a response to the Province be prepared by September 9, 2016 based on the recommendations within the Staff Report; and FURTHER THAT: a copy of the NVCA response be circulated to Conservation Ontario, watershed municipalities and watershed MPP’s. Carried; Mayor French, left the meeting at 10:00 a.m. 6.DELEGATIONS Therewere no delegations requested for this meeting. 7.HEARINGS There wereno Hearingsrequested under Section 28 of the ConservationAuthorities Actfor this meeting. 8.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Board Members will be requested to identify those items from the Consent List that they wish to have considered for separate discussion. 9.ADOPTION OF CONSENT LIST AND IDENTIFICATION OF ITEMS REQUIRING SEPARATE DISCUSSION Moved by: W. BenottoSeconded by: T. Mokriy RES: 78-16RESOLVED THAT: agenda items number(s) B5, B9, C4, C8, C9, C10, C11 and C12 have been identified as requiring separatediscussion be referred for discussion under Agenda Item #10; and all Consent List Agenda Items not referred for separate discussion be adopted as submitted to the board and staff be authorized to take all necessary action required to give effect to same; and FURTHER THAT: any items in consent list not referred for separate discussion, and for which conflict has been declared, are deemed not to have been voted on or discussed by the individual making the declaration. Carried; CONSENT LIST A.Adoptionof Minutes (A.1) Approval of Minutes of the Board of Directors Meeting BOD-06-16 held June 24, 2016. (A.2)Receipt of the Minutes of the Conservation Ontario Council Meeting held on June 27, 2016. Page 326 of 438 14.f) Nottawasaga Valley Conservation Authority, minutes of ... (A.3)Receipt of the Minutes of the AgriculturalAdvisory Committee Meeting AAC- 03-16 held June 28, 2016. B.Correspondence (B.1)Aletter from the Township of Oro-Medonte dated June 24, 2016 acknowledgingreceipt of the NVCA Phragmites and Invasive Species Action Plan. (B.2)A copy of a letter sentto the Honourable Kathryn McGarry, Minister of Natural Resources and Forestry from Chair Lougheed congratulating her on her new appointment. (B.3)Acopy of the submission to the Conservation Authorities Act consultation document EBR-012-7583 by the Blue Mountain Watershed Trust Foundation submitted June 30, 2016. (B.4)A copy of a letter sent to the Honourable Bill Mauro, Minister of Municipal Affairs from Chair Lougheed congratulating him on his new appointment. (B.6)A letter from the Honourable Catherine McKenna, Minister of the Environment and Climate Change received June 28, 2016 regarding the approval of $231,203.00in funding for “Mapping of Dynamic Beach, Flood Hazard Limit, Nearshore Bathymetry and Biodiversity for the Wasaga Beach and Collingwood Shoreline.” (B.7)A letter from Fisheries and Oceans Canada dated July 18, 2016 regarding the Petun Dam Removal project submission. (B.8)A letter from the Director, Municipal Programand Education Branch of the Ministry of Municipal Affairsdated July 22, 2016 regarding the National Disaster Mitigation Program’s second round of federal funding. C.Staff Reports (C.1)Staff Report No. 47-07-16-BOD from the Director, Land, Education and Stewardship Services regarding the Riverdale Park LongTerm Property Lease request. (C.2)Staff Report No. 48-07-16-BOD from the Director, Land, Education and Stewardship Services regarding Procyon Wildlife Rehabilitation property lease renewal. Page 327 of 438 14.f) Nottawasaga Valley Conservation Authority, minutes of ... (C.3)Staff Report No. 49-07-16-BODfrom the Director, Land, Education and Stewardship Services regarding a short term5 yearlease renewal of Petun Conservation Area with Georgian Triangle Anglers Association. (C.5)Staff Report No. 51-07-16-BOD from the Director, Planning Services regarding Township of Adjala-Tosorontio Municipal Service Agreement. (C.6)Staff Report No. 52-07-16-BOD from the Director, Planning Services regarding the Province’s Four Plan Review, Summary of Proposed Amendments. (C.7)Staff Report No. 53-07-16-BOD from the Director, Corporate Services regarding the Communications Reports June 13 to July 25, 2016. 10.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items referred for Separate Discussion. (B.5)A notice from the University of Waterloo dated July 2, 2016 regarding a new study entitled “At the Front Lines of Flood: How Prepared are Ontario Communities?” The study reveals a leadership gap in flood-risk preparedness in Ontario. Moved by: C. LeishmanSeconded by: R. Orr RES: 79-16RESOLVED THAT: the Board receive the notice from the University of Waterloo dated July 2, 2016 regarding a study entitled “At the Front Lines of Flood: How Prepared are Ontario Communities”; and FURTHER THAT: a copy of this letter with a link to the study be forwarded to NVCA watershed municipalities and the County of Simcoe, County of Dufferin and the County of Grey. Carried; (B.9)A copy of a letter sent to the Minister of Municipal Affairs and Housing and the Minister of Natural Resources and Forestry from the Associate Member of the Griffith Island Club dated August 10, 2016 regarding the coordinated review; Niagara Escarpment Plan, Oak Ridges Moraine Conservation Plan, Greenbelt Plan and Greater Golden Horseshoe Plan. Moved by: T. MokriySeconded by: G. Little RES: 80-16 RESOLVED THAT: the correspondence from the Griffth Island Club submitted to the Minster of Municipal Affairs and Housing and the Minister of Natural Resources and Forestry regarding the coordinated review; Niagara Escarpment Plan, Oak Ridges Moraine Conservation Plan, Greenbelt Plan and Greater Golden Horseshoe Plan be received for information. Carried; Page 328 of 438 14.f) Nottawasaga Valley Conservation Authority, minutes of ... Moved by: G. ArdielSeconded by: N. Bifolchi RES: 81-16RESOLVED THAT: staff be directed to prepare a report for the September board meeting which would enable further discussion on the Niagara Escarpment Commission in the context of the Provincial Plan Review. Carried; (C.4)Staff Report No. 50-07-16-BOD from the Director, Land, Education and Stewardship Services regarding the Lake Simcoe South-eastern Georgian Bay Clean-up Fund. RES: 82-16RESOLVED THAT: StaffReportNo.50-07-16-BOD regarding NVCA’s accomplishmentsunderEnvironmentCanada’sLake SimcoeSouth-eastern Georgian Bay Clean-upFundbe received;and FURTHER THAT:theChair be directed to sign alettertothe MinisterofEnvironmentandClimateChangerequestingthe continuationoffundingfor the Lake Simcoe South-eastern Georgian Bay Clean Up Fund. Carried; (C.8)Staff Report No. 54-07-16-BOD from the Director, Corporate Services regarding the 2017 Preliminary Budget Guidelines. Moved by: D. JebbSeconded by: D. Doherty RES: 83-16RESOLVED THAT: the Staff Report No. 54-07-16-BOD regarding guidelines for the development of the 2017 NVCA draft budget be approved; and FURTHER THAT: staff be directed to prepare a draft 2017 budget for consideration by the Board of Directors on September 23, 2016. Carried; (C.9)Staff Report No. 55-07-16-BOD from the Director, Corporate Services regarding the 2016 Second Quarter Budget Report. RES: 84-16 RESOLVEDTHAT: the Board of Directors receive Staff Report No. 55-07-16-BOD regarding the 2016 second quarter financials be received; and FURTHER THAT: staff continue to monitor budget activities. Carried; Page 329 of 438 14.f) Nottawasaga Valley Conservation Authority, minutes of ... (C.10)Staff Report No. 56-07-16-BOD from the Director, Corporate Services regarding the NVCA Asset Management Plan. Moved by: G. LittleSeconded by: G. Ardiel RES: 85-16RESOLVED THAT: Staff Report No. 56-07-16-BOD regarding NVCA’s Asset Management Plan be approved for implementation. Carried; Councillor Dohertyleft the meeting at 11:50 a.m. (C.11)Staff Report No. 57-07-16-BOD from the Chief Administrative Officer regarding the CAO Recruitment. Moved by: D. JebbSeconded by: G. Little RES: 86-16RESOLVED THAT: Staff Report No. 57-07-16-BOD regarding the CAO Recruitment Plan be approved; and FURTHER THAT: Chair Lougheed, Vice Chair Ardiel, Past Chair Bifolchi and Councillor Hall be approved as the CAO Recruitment Ad Hoc Committee; and FURTHER THAT: the NVCA Board of Directors approve the final CAO selection. Defeated The following amending motion was placed on the table. Moved by: D. WhiteSeconded by: W. Benotto RES: 87-16RESOLVED THAT: Staff Report No. 57-07-16-BOD regarding the CAO Recruitment Plan be approved; and FURTHER THAT: Chair Lougheed, Vice Chair Ardiel, Past Chair Bifolchi and Councillor Hall be approved as the CAO Recruitment Ad Hoc Committeeplus onemember from Dufferin County; and FURTHER THAT: the NVCA Board of Directors approve the final CAO selection. Defeated; Moved by: T. MokriySeconded by: W. Benotto THAT: Chair Lougheed be the automatic member and that four other NVCA Board members be elected to the Ad Hoc Committee. Defeated; Page 330 of 438 14.f) Nottawasaga Valley Conservation Authority, minutes of ... Moved by: W. BenottoSeconded by:D. White THAT: Chair Lougheed, Vice Chair Ardiel, Past Chair Bifolchi and Councillor Hall and one other board memberbe on the Recruitment AdHoc Committee with the Simcoe County CAO or designate as a resource be approved as the CAO Recruitment Ad Hoc Committee. Defeated; Moved by: D. JebbSeconded by: G. Little RES: 88-16RESOLVEDTHAT: Staff Report No. 57-07-16-BOD regarding the CAO Recruitment Plan be approved; and FURTHER THAT: Chair Lougheed, Vice Chair Ardiel, Past Chair Bifolchi and Councillor Hall,with the SimcoeCounty CAO or designate as a resource,be approved as the CAO Recruitment Ad Hoc Committee; and FURTHER THAT: the NVCA Board of Directors approve the final CAO selection. Carried; (C.12)Staff Report No. 58-07-16-BOD from the Chief Administrative Officer regarding NVCA Climate Change Strategy and Action Plan. Moved by: P. HallSeconded by: R. Orr RES: 89-16RESOLVED THAT: Staff Report No. 58-07-16-BOD regarding the NVCA’s Climate Change Strategy and Action Plan –Milestone 1 – Initiating the Strategy Report be approved for implementation. Carried; 11.CLOSED SESSION Moved by: G. LittleSeconded by: T. Mokriy RES: 90-16RESOLVED THAT: this meeting of the Board of Directors No.07-16 move into closed session at 12:00 p.m. to address matters pertaining to: Litigation or potential litigation, including matters before administrative tribunals, affecting the Authority. Statement of Claim –Byers and NVCA Gilmorebriefing note Carried; Page 331 of 438 14.f) Nottawasaga Valley Conservation Authority, minutes of ... Moved by: G. ArdielSeconded by: F. Nix RES: 91-16RESOLVED THAT: the Board of Directors rise from closed session at 12:39 p.m. and report progress. Carried; Moved by:G. ArdielSeconded by: F. Nix RES: 92-16RESOLVED THAT: the Board of Directors rise from closed session at 12:39 p.m. and report progress. Carried; Moved by: R. OrrSeconded by: K. White RES: 93-16RESOLVED THAT: legal matters were updated in closed session. Carried; 12.OTHER BUSINESS Future board meeting locations. (Mayor French) This item was deferred to the September 23/16 board meeting as Mayor French was not in attendance at the time this item came up on the agenda. 13.ADJOURN Moved by: D. JebbSeconded by: F. Nix RES: 94-16RESOLVED THAT: the Board of Directors adjourn at 12:40 p.m. until the next scheduled meetingSeptember 23, 2016, to be held at the Town of Collingwood Public Library followed by a watershed bus tour, or at the call of the chair. Carried; ____________________________________________ Doug Lougheed, NVCA ChairD. Gayle Wood, Chief Administrative Officer Approved this _____ day of __________, 2016 Page 332 of 438 14.f) Nottawasaga Valley Conservation Authority, minutes of ... NVCA BoardMeeting Highlights,September 23, 2016 Next Board Meeting: October28, 2016,atBarrie City Hall For the full meeting agenda including documents and reports, visit nvca.on.ca/about/boardofdirectors Members support NVCA board reduction On-farm stream restoration and forestry Following a nine-monthpilotproject thatsaw the projects in Clearview,and number of NVCA board members reduced from 27 Nearshore Monitoring and GeorgianBay to 18, the board of directors supported making Shoreline mapping projectsin Wasaga Beach. the reduction permanent.The board directed This tour was part of the board’s ongoing ChairLougheedto circulate a request for education initiative. municipal resolutions of support forthereduction to all 18 watershed councils. A final report will be presented to the board in December 2016. In brief During the meeting the board also: NVCA’s 2017 draft budget and capital levy to Received a report regarding matching fundsin be circulated for municipal review support of a Wasaga Beach floodplain mapping The board receivedNVCA’s 2017 Draft Budget, project under the 2017 National Disaster which sets total revenues/expenses at $4.77 Mitigation Program. million (compared to $4.99 million in 2016).The Received an update on risk management budget contains a 2.26% increase to the overall services provided by NVCA to watershed municipal levy.This amounts to an increase of municipalities in support of the Clean Water $48,600 to be shared by all 18 member Act. municipalities. Approved an increase to fees for NVCA’s At their August meeting, the board received Environmental Educationprogram in 2017. NVCA’s Asset Management Plan which details capital needs for the next ten years. To support Received anoverview of the proposed changes this plan, the board received a2017 Draft Capital to the Niagara Escarpment Plan and the Levy requestin the amount of $129,926. respective mandates of the Niagara Escarpment Commission and NVCA. The draftbudget and capital levy will now be circulated to membermunicipalities for a 30-day Learned of a $3,000 grant from Tourism review period.It is also available on the NVCA Simcoe to be used support of a Fort Willow website. Hike Interpretive Trail. Board member tour watershed project sites Future Meetings&Events Following their meeting, board members and Fort Willow –National Historic Site guests toured the northern part of the watershed Designation Ceremony to see firsthand NVCA projectsand programs Friday, September 30, 10:00 a.m. –12:00 p.m. including: *By invitation only. Contact events@nvca.on.ca Black Ash Creek Restoration andinvasive for details. Phragmitesmapping and removalin Collingwood, th 8195 8Line, Utopia, ON, L0M 1T0705-424-1479admin@nvca.on.ca www.nvca.on.ca Page 333 of 438 14.f) Nottawasaga Valley Conservation Authority, minutes of ... NVCA Board Highlights Page 2of 2 Festival at Fort WillowLivestake Cutting Work Days Saturday, October 1, 10:00 a.m. –4:00 p.m.Thursday, October 20 & Friday October 21, 9:00 Fort Willow Conservation Area, Minesinga.m. to 12:00 p.m. Various locations across watershed TD Tree Days Community Tree Plant, Hockley Valley(Baker’s Pond) Sunday, October 2, 9:00 a.m. to 12:00 p.m. 246372 Hockley Rd., Orangeville Page 334 of 438 15.a) Correspondence dated October 3, 2016 from Gail Marchil... Severn Sound Environmental Association 67 Fourth Street Midland, Ontario L4R 3S9 (705) 527-5166 - FAX (705) 527-5167 Website: www.severnsound.ca Date: October 3, 2016 th Re: 2016 SSEA 19 Annual Partnership Awards ______________________________________________________________________________ Dear Severn Sound Area Mayors and Council Members, Nominations are now being accepted for the 2016 Severn Sound Environmental awards. th The following awards will be presented at the SSEA 19 Annual Partners Reception on November 10, 2017. We would greatly appreciate if you please spread the word. There are so many individuals, groups and organization that should be recognized for their outstanding contributions for the betterment of our watershed. Severn Sound Bob Whittam Environmental Award Bob Whittam is a biologist and an avid naturalist who is well known in the Severn Sound area. He has been instrumental in ensuring the continued success and presence in our community of the Wye tating the public involvement program of the Severn Sound Remedial Action Plan (RAP). He was Public Advisory Committee Chair for many years through the development of the RAP. In 2000 the Severn Sound Bob Whittam Environmental Award was started in order to honour Bob by recognizing those individuals or groups who are dedicated and truly interested in improving the Severn Sound ecosystem. Severn Sound Sustainability Award This award is given to an individual or group that has demonstrated a commitment to environmental sustainability in the Severn Sound area. SSEA Source Water Protection Award The award is presented to an individual landowner or group who has assisted in the promotion of source water protection or, who have developed and are implementing exemplary source water protection programs in the Severn Sound Source Protection Area Severn Sound Environmental Stewardship Award This award recognizes an individual or group for their meaningful achievements in the restoration and protection of the Severn Sound area. Severn Sound Student Environmental Awards SSEA Student Environmental Award recognizes outstanding students in the Severn Sound area that have displayed a passion for the natural world demonstrating a keen interest in nature, the environment, conservation, stewardship and sustainability. These awards are received by students who have aligned their environmental beliefs with their actions at school and at home. th Nominations found on our website and must be received no later than October 28, 2016. Page 335 of 438 15.b) Correspondence dated October 3, 2016 from Gayle Wood, ... Page 336 of 438 15.b) Correspondence dated October 3, 2016 from Gayle Wood, ... Page 337 of 438 15.b) Correspondence dated October 3, 2016 from Gayle Wood, ... If you require this document in an alternative format Page 338 of 438 please contact NVCA at 705-424-1479 or admin@nvca.on.ca 15.b) Correspondence dated October 3, 2016 from Gayle Wood, ... ExecutiveSummary On May5, 1960, the Nottawasaga Valley Conservation Authority (NVCA) was createdby Order-in-Council OC-1837-60 to: “establish and undertake, in the area over which it has jurisdiction, a program designed to further the conservation, restoration, development and management of natural resources ”(Section 20 (1) of the Conservation Authorities Act. The NVCA has been operating for over 55 years with its municipal, provincial and federal partners as well as local stakeholders.Like Ontario’s other 35 conservation authorities, NVCA operates under three fundamentalprinciples: Watershed jurisdiction Local decision making Funding partnerships NVCA 2017 Draft Budget –Information for Member Municipalities Page 1 Page 339 of 438 15.b) Correspondence dated October 3, 2016 from Gayle Wood, ... NVCAStrategic Plan –2014 to 2018 Vision-Innovative watershed management supporting a healthy environment, communities and lifestyles. Mission-Working together to lead, promote, support and inspire innovative watershed management. Guiding Principles-We are committed to carrying out our responsibilities, providing services to our customers and working with our partners in a professional, accountable, responsible and dedicated manner. We are: an adaptive organization -constantly striving to improve;committed to anticipating change and thinking strategically a "can-do" organization -collaborative, decisive and efficient, committed to finding solutions that work for all a science-based organization -committed to using the best available watershed science and knowledge to inform decisions a professional organization -authentic and credible, respectful of all and receptive to the ideas of others an open organization -approachable, committed to customer service excellence, honest, open, transparent and effective a responsible organization -trustworthy, committed to fiscal prudence and the responsible use of resources NVCA 2017 Draft Budget –Information for Member Municipalities Page 2 Page 340 of 438 15.b) Correspondence dated October 3, 2016 from Gayle Wood, ... Governance The municipalities within the natural boundaries of the watershed govern the NVCA through a Board of Directors.Directors are responsible for making decisions as a collective workingfor the benefit of the whole watershed.They act as liaisons between their municipalities and the NVCA. Member Municipalities Township of Adjala-TosorontioTown of Innisfil Township of AmaranthTownship of Melancthon City of BarrieTown of Mono Town of the Blue MountainsMulmur Township Bradford/West GwillimburyTown of New Tecumseth Clearview TownshipTownship of Oro-Medonte Town of CollingwoodTown of Shelburne Township of EssaTownship of Springwater Municipality of Grey HighlandsTown of Wasaga Beach NVCA 2017 Draft Budget –Information for Member Municipalities Page 3 Page 341 of 438 15.b) Correspondence dated October 3, 2016 from Gayle Wood, ... Budget Process In August 2016, the Board membersapproveda staff report on the budget pressures projected for 2017 and directed staff to prepare a 2017 budget for consideration of the Board based on a 2% increase to general levy for review at the September 23, 2016 meeting.At that meeting, the Board directed staff to add $4,151 to the budget bringing the overall levy increase to 2.26% to cover an unexpected increased expenditure.The draft budget will be circulated to our watershed municipalities for comments.The Board of Directors will vote on the budget and associated municipal levy at the December 16, 2016Board meeting. Budget Vote Directors of the Board will vote on the budget and levy using a weighted vote based on the Current Value Assessment levy apportionment formula from the next page. NVCA 2017 Draft Budget –Information for Member Municipalities Page 4 Page 342 of 438 15.b) Correspondence dated October 3, 2016 from Gayle Wood, ... . 5 Page 2.355%6.913%2.348%11.446%1.325%0.748%1.008%2.557%1.358%1.319%3.183%1.736% % Increase2.26%3.460%1.643%1.896%4.872%1.682%1.104% and Forestry $48,603.91 $ Increase$112.83$355.57$5,449.90$909.23$4,372.21$553.05$111.75$695.29$3,383.12$1,965.92$1,576.25$4,300.78$1,930.23$6,578.75$8,350.42$2,831.07$2,707.21$2,416.05 The operating levy is shared by Draft 7 $4,904.76 $10,633.20 $84,285.81 $39,633.42 $42,572.32 $34,214.68 $8,544.34 $93,640.65 $338,867.48 $78,845.11 $117,630.69 $231,147.35 $148,284.86 $141,609.74 $270,692.91 $171,134.92 $158,645.69 $221,199.46 201Operating Levy$2,196,487.39 Operating 6 $2,147,883.48 201Levy$4,791.93$10,277.62$78,835.92$38,724.19$38,200.11$33,661.63$8,432.59$92,945.36$335,484.36$76,879.19$116,054.44$226,846.57$146,354.63$135,030.99$262,342.49$168,303.85$155,938.49$218,783.41 to support the operating expenditures. CVA 7 201Apportionment Percentage0.2233%0.4841%3.8373%1.8044%1.9382%1.5577%0.3890%4.2632%15.4277%3.5896%5.3554%10.5235%6.7510%6.4471%12.3239%7.7913%7.2227%10.0706% , is needed ment 48,604 CVA 6 y Contribution 0.2231%3.6704%1.8029%1.7785%0.3926%4.3273%15.6193%3.5793%5.4032%10.5614%6.8139%12.2140%7.8358%7.2601% 201ApportionPercentage0.4785%1.5672%6.2867%10.1860% Information for Member Municipalities – Draft Operation budget is organized into business units and departments and is intended to reflect all associated Draft Budget 7 Tosorontio Township - Operating programs have been maintained at the previous years’ service levels.% increase in municipal levy, $ 7 Medonte Township 2017 Draft Budget - .26 2 Amaranth TownshipMelancthon TownshipTown of MonoMulmur TownshipTown of ShelburneTown of The Blue MountainsMunicipality of Grey HighlandsAdjalaCity of BarrieTown Bradford W. GwillimburyClearview TownshipTown of CollingwoodEssa TownshipTown of InnisfilTown of New Tecumseth OroSpringwater TownshipTown of Wasaga Beach 201 The 201costs.Athe municipal partners based on an apportionment percentage supplied to us by the Ministry of Natural Resources Summary of Municipal Lev NVCA Page 343 of 438 15.b) Correspondence dated October 3, 2016 from Gayle Wood, ... Sources of Revenue 2017(Total Revenues for 2017-$4,773,789) Levy - 45% Special Benefit Projects - 1% Municipal Contributions - 1% Municipal Project -RMO - 3% Federal Grants - 4% Provincial Grants - 7% User Fees - 25% Capital Reserves - 4% Operational Reserves - 2% Contributions - 8% 2016(Total Revenues for 2016-$4,990,861) Levy - 42% Municipal - Other - 4% Federal Grants - 13% Provincial Grants - 6% User Fees - 24% Capital Reserves - 1% Operational Reserves - 3% Contributions - 7% NVCA 2017 Draft Budget –Information for Member Municipalities Page 6 Page 344 of 438 15.b) Correspondence dated October 3, 2016 from Gayle Wood, ... Expenditures 2017(Total Expenditures for 2017 -$4,773,789) Wages and Benefits - 70% Amortization - 5% Advertising - 1% Travel & Vehicle - 1% Interest & Bank - 0% Training/Memberships/Dues - 1% Office Supplies & Project Material Costs - 10% Occupancy Costs/Utilities - 4% Professional & Consulting Fees - 4% Purchased Assets - 4% 2016(Total Expenditures for 2016 -$4,990,861) Wages and Benefits - 68% Amortization - 4% Advertising - 1% Travel & Vehicle - 1% Interest & Bank - 0% Training/Memberships/Dues - 1% Office Supplies & Project Material Costs - 13% Occupancy Costs/Utilities - 4% Professional & Consulting Fees - 7% Purchased Assets - 1% NVCA 2017 Draft Budget –Information for Member Municipalities Page 7 Page 345 of 438 15.b) Correspondence dated October 3, 2016 from Gayle Wood, ... Asset Management On August 26, 2016, the Board of Directorsapproved the NVCA’s Asset Management Plan for implementation.As mentioned in the plan, to achieve maintenance of the assets for the next ten years, $142,776.50 per year is required to be allocated to reserves.Staff reviewed the plan and found minor capital maintenance which was able to be addressed through the operational budget.This brought the annual need down to $129,926.50.The capital levy is shared by the municipal partners based on an apportionment percentage supplied to us by the Ministry of Natural Resources& Forestry. Summary of Municipal Capital Levy Contribution 2017CVA2017 Capital Apportionment Levy PercentageContribution $129,926.50 Amaranth Township0.2233%$290.13 Melancthon Township0.4841%$628.97 Town of Mono3.8373%$4,985.67 Mulmur Township1.8044%$2,344.39 Town of Shelburne1.9382%$2,518.24 Town of The Blue Mountains1.5577%$2,023.87 Municipality ofGrey Highlands0.3890%$505.41 Adjala-Tosorontio Township4.2632%$5,539.03 City of Barrie15.4277%$20,044.67 Town Bradford W. Gwillimbury3.5896%$4,663.84 Clearview Township5.3554%$6,958.08 Town of Collingwood10.5235%$13,672.82 Essa Township6.7510%$8,771.34 Town of Innisfil6.4471%$8,376.49 Town of New Tecumseth 12.3239%$16,012.01 Oro-Medonte Township7.7913%$10,122.96 Springwater Township7.2227%$9,384.20 Town of Wasaga Beach10.0706%$13,084.38 This total amount of $129,926.50 will be put into reserves to pay for the repair maintenance and replacement of the assets as identified in the 2016 Asset Management Plan. NVCA 2017 Draft Budget –Information for Member Municipalities Page 8 Page 346 of 438 15.b) Correspondence dated October 3, 2016 from Gayle Wood, ... Nottawasaga Valley Conservation Authority Proposed 2017 Budget Consolidated From Division110Reforestation To Division680Corporate Administration BUDGETBUDGET% 20162017CHANGE REVENUE: Municipal Levy Non Match 1,961,893.47 2,007,997.402.35% Matching Municipal Levy (Flood)185,990.00 188,489.991.34% Special Benefit Projects5 ,500.00 70,950.001190.00% Oro-Medonte MOU(32,313.75) (32,960.03)2.00% Municipal Contributions69,000.00 26,080.00-62.20% Municipal Project - RMO120,000.00 134,000.0011.67% Total Municipal Revenue 2,310,069.72 2,394,557.363.66% MNR Transfer Payment-Flood188,490.06 188,489.990.00% Other Provincial Sources133,500.00 166,600.0024.79% Federal Sources633,908.00 167,700.00-73.55% Total Government Grants955,898.06 522,789.99-45.31% Contributions360,660.00 365,922.001.46% User Fees Reforestation38,000.00 52,500.0038.16% Conservation Lands17,750.00 20,050.0012.96% Planning755,500.00 755,500.000.00% Environmental Monitoring13,000.00 13,000.000.00% Environmental Education222,500.00 225,500.001.35% Tiffin Operations78,500.00 90,500.0015.29% Conservation Land Leases28,860.00 28,960.000.35% Investment Income25,000.00 22,000.00-12.00% Total Contributions and User Fees 1,539,770.00 1,573,932.002.22% Reserves185,123.03 282,510.0352.61% TOTAL REVENUE 4,990,860.81 4,773,789.38-4.35% EXPENSES: Wages and Interprogram Charges 3,370,991.80 3,353,034.40-0.53% 3,370,991.80 3,353,034.40-0.53% Other Expenses Staff Cost11,650.00 11,450.00-1.72% Memberships/Professional Dues39,150.00 41,225.005.30% Educations and Training32,500.00 29,500.00-9.23% Materials & Supplies - General 458,250.00 280,750.00-38.73% Materials & Supplies - Cost of Trees133,000.00 130,000.00-2.26% Vehicles & Large Equipment Costs46,150.00 42,150.00-8.67% Office Expenses26,250.00 27,250.003.81% Page 347 of 438 Equipment Costs10,750.00 9,250.00-13.95% Transportation Costs16,000.00 11,000.00-31.25% 15.b) Correspondence dated October 3, 2016 from Gayle Wood, ... Nottawasaga Valley Conservation Authority Proposed 2017 Budget Consolidated From Division110Reforestation To Division680Corporate Administration Legal37,000.00 37,000.00 0.00% Consultants272,114.00 139,500.00 -48.73% Insurance78,450.00 77,500.00 -1.21% Taxes21,460.00 21,560.00 0.47% Heat and Hydro32,000.00 32,000.00 0.00% Telephones and Internet Access26,000.00 26,000.00 0.00% Audit Fees17,500.00 17,500.00 0.00% Interest and Bank Charges12,000.00 13,000.00 8.33% Maintenance Expense30,400.00 30,400.00 0.00% Uniform Expense4,525.00 4,525.00 0.00% Leases14,000.00 14,000.00 0.00% Advertisement and Communications38,220.00 25,720.00 -32.71% Bad Debt Expense500.00 500.00 0.00% Amortization Expense225,000.00 225,000.00 0.00% Capital Asset Purchases37,000.00 173,975.00 370.20% 1,420,755.001,619,869.00 -12.29% TOTAL EXPENSES4,990,860.80 4,773,789.38 -4.35% SURPLUS (DEFICIT)0.01 (0.00) -100.00% Page 348 of 438 15.b) Correspondence dated October 3, 2016 from Gayle Wood, ... Glossary of Terms Advertisement & Communications–Includes advertisements, signage for all of the NVCA conservationareasas well as project site signage.This also includes the NVCA annualEvening of Thanks volunteerrecognition event. Amortization Expense–Annual expense for the capital purchases that are partially expensesannually following a fixed asset schedule. Contributions–Includes donations, grants & special funding from non- government agencies. Federal Sources –Federal grants or special projects funded by the federal government. (eg. Lake Simcoe/South-eastern Georgian Bay Clean-Up Fund) Leases–Equipment leases such as photocopiers, postage meter, etc. Materials & Supplies–Includes many things like offsite storage, materials and supplies purchased for weddings, education programs, etc., as well as project material costs required to complete specially funded projects. Membership/Professional Dues–Includes membership with Conservation Ontario and Conservation Authorities Moraine Coalition for the Oak Ridges Moraine; as well as professional dues for staff as required. MNRF Transfer Payment–Provincial money for the flood program,which is matched bythe municipal levy. Municipal Levy–Money provided by municipalities and apportioned by current value assessment.Other parts of levy include: Matching Levy –Flood–This is the amount of levy that is matched by municipalities for the transfer payment from the MNRF. Special Benefit Levy –This levy is only charged if the corresponding work is required and is for a specific municipality. Other Municipal Contributions–Money contributed by specific municipalities for special projectsdelivered by the NVCAor Risk Management Official work. Other Provincial Sources–Other provincial grants or special projects funded by the province.(eg.Source Water Protection). StaffCost –General staff costs include meals during conferences, mileage for non- fleet vehicles, etc. Taxes–Property taxes for the NVCA owned properties paid to the municipalities. Transportation Cost–Mileage paid to the NVCA Board of Directors. User Fees–Fees for our programs and servicespaid by the user.These are not municipal funds. NVCA 2017 Draft Budget –Information for Member Municipalities Page 11 Page 349 of 438 15.c) Correspondence dated September 26, 2016 from Janet Nyh... Page 350 of 438 15.d) Correspondence dated September 23, 2016 from Michelle ... Severn Sound Environmental Association 67 Fourth Street Midland Ontario L4R 3S9 Tel: 705-527-5166 Fax: 705-527-5167 Website: www.severnsound.ca September 23, 2016 To: Township of Oro-Medonte RE: TREE SEEDLING DISTRIBUTION PROJECT REQUEST TO CONSIDER MUNICIPAL PARTICIPATION IN 2017 Over the past ten years, Severn Sound Environmental Association (SSEA) and North Simcoe Stewardship/Dufferin Simcoe Land Stewardship Network have partnered with the Townships of Tay, Tiny, Springwater, Oro-Medonte, Severn, and Georgian Bay, the Towns of Penetanguishene and Midland, and the City of Orillia to provide local residents with reasonably priced, native tree seedlings for spring planting. The objective of the project is to promote tree planting by residents in the Severn Sound area, improving environmental health and increasing tree cover. The project has been very successful: in the past ten years, 91,940 tree seedlings were purchased and planted by residents of the participating municipalities. The SSEA recommends that the program be offered to North Simcoe municipalities for spring 2017. At this time, SSEA would like to determine if your municipality is interested in participating in the 2017 Tree Seedling Distribution Project. There is no direct funding required from the municipalities to SSEA; however, municipal partners will be responsible for assisting with project promotion and some aspects of project implementation (see below). 2 Page 351 of 438 15.d) Correspondence dated September 23, 2016 from Michelle ... SSEA will be responsible for coordinating the program, including: Ordering tree seedlings and organizing pick-up of the bulk seedling order at the nursery. Creating electronic promotional materials for use by participating municipalities (i.e., poster, information/pricing sheet, species selection guide, and tree planting tips sheet). Participating municipalities can link to the SSEA website, which will contain all the promotional details. Receiving tree orders and payments from participating residents. We are th proposing a tree order deadline of January 20, 2017. Providing receipts and pick-up instructions to participants. Coordinating volunteers to assist with sorting and distribution of tree orders. The distribution day will be in late April or early May 2017. Producing a final report on the project by September 2017. Municipal partners will be required to undertake the following responsibilities: Provide the information/pricing sheet to residents. Options for program promotion by the municipality include: municipal web-site and at municipal facilities (e.g., poster on bulletin boards), inclusion in tax bills and/or other municipal mailings (where possible/appropriate), and local/social media (e.g., municipal page in newspaper, Twitter, Facebook). Promotional materials should be distributed to landowners by December 2016, to allow landowners sufficient time to place their orders before the proposed January deadline. Provide a suitable facility (e.g., sand dome, roads garage) for the distribution location. The distribution location needs to be cool, indoors, and secure, with sufficient space to store tree orders for a few days. Note: wherever possible (and depending on program participation), SSEA will coordinate joint distribution locations, rather than requiring each municipality to provide individual distribution sites. Provide assistance (e.g., staff, council member, or other municipal representative) with pick up, sorting, and distribution of tree seedlings. o Bulk order seedling pick-up from the nursery (approximately ½ day): Several vehicles will be required, including SSEA vehicle(s) to pick up seedlings from the nursery, located in Everett, north of Alliston. Whenever possible, depending on the size and type of vehicles the municipalities have available, SSEA alternates which participating municipalities are required to assist with tree seedling pickup each spring. The tree seedling bulk order is typically picked up from the nursery one or two days prior to the distribution day. o Sorting bulk order into individual landowner orders (approximately ½ day): Tree seedlings are normally sorted one day prior to the distribution day, at a central location. Following sorting, orders for participants are transported to the designated distribution locations. 3 Page 352 of 438 15.d) Correspondence dated September 23, 2016 from Michelle ... o Distribution of tree orders (approximately ¾ day): The distribution thththth dates are tentatively April 28/29 OR May 6/7, however the final dates will depend on spring weather conditions, which determine when seedlings can be harvested and packaged by the nursery. The distribution timing is typically finalized in late March or early April. Municipal in-kind support for the program provides a visible partnership, and helps to keep project implementation costs low. If at all possible, the SSEA intends to divide up municipal responsibilities for seedling pick-up, sorting/packaging, and distribution for the 2017 program, so that each municipality contributes, but is not responsible for assisting with all aspects of project implementation (as was done in 2016). st Please advise the SSEA (by email to gmarchildon@midland.ca) by October 21, 2016 if your municipality would like to participate in this project for 2017, and if so, who the contact person is who will liaise with SSEA on this project. Yours truly, Michelle Hudolin Wetlands and Habitat Biologist Severn Sound Environmental Association CC: SSEA Board of Directors 4 Page 353 of 438 15.e) Correspondence dated September 9, 2016 from Sharon Goe... Page 354 of 438 15.e) Correspondence dated September 9, 2016 from Sharon Goe... Page 355 of 438 15.e) Correspondence dated September 9, 2016 from Sharon Goe... Page 356 of 438 15.e) Correspondence dated September 9, 2016 from Sharon Goe... Page 357 of 438 17.a) By-Law No. 2016-140: A By-law to Amend By-law 2016-063... Building Code Act, 1992, Page 358 of 438 17.b) By-Law No. 2016-141: A By-Law to Permanently Close and... Page 359 of 438 17.b) By-Law No. 2016-141: A By-Law to Permanently Close and... Page 360 of 438 17.b) By-Law No. 2016-141: A By-Law to Permanently Close and... Page 361 of 438 17.b) By-Law No. 2016-141: A By-Law to Permanently Close and... Page 362 of 438 17.c) By-Law 2016-142: A By-law to Authorize the Execution o... Municipal Act 2001, S.O. 2001 C.25, Municipal Act, 2001, S.O. 2001, Municipal Act, 2001, S.O. 2001, Page 363 of 438 17.c) By-Law 2016-142: A By-law to Authorize the Execution o... Page 364 of 438 17.c) By-Law 2016-142: A By-law to Authorize the Execution o... Workplace Safety and Insurance Act Page 365 of 438 17.c) By-Law 2016-142: A By-law to Authorize the Execution o... Occupational Health and Safety ActEnvironmental Protection Act Human Rights CodePay Equity Act Page 366 of 438 17.c) By-Law 2016-142: A By-law to Authorize the Execution o... Page 367 of 438 17.c) By-Law 2016-142: A By-law to Authorize the Execution o... Page 368 of 438 17.c) By-Law 2016-142: A By-law to Authorize the Execution o... Page 369 of 438 17.c) By-Law 2016-142: A By-law to Authorize the Execution o... Page 370 of 438 17.c) By-Law 2016-142: A By-law to Authorize the Execution o... Page 371 of 438 17.c) By-Law 2016-142: A By-law to Authorize the Execution o... Page 372 of 438 17.d) By-Law No. 2016-145: A By-law to amend the zoning prov... single detached dwellings Lot Area Lot AreaZone Zone lotinterior side yards ZonelotZone interior side lot line front yard front yard main building front lot line; main building accessory buildingbuildings motor vehiclesaccessory buildingsor structuresfront yard Zone attached garage Page 373 of 438 17.d) By-Law No. 2016-145: A By-law to amend the zoning prov... Page 374 of 438 17.e) By-Law No. 2016-148: A By-law to remove the Holding sy... Page 375 of 438 17.e) By-Law No. 2016-148: A By-law to remove the Holding sy... Page 376 of 438 17.e) By-Law No. 2016-148: A By-law to remove the Holding sy... Page 377 of 438 17.f) By-Law No. 2016-149: A By-law to Authorize the Executi... Municipal Act, 2001, S.O. 2001 Municipal Act, 2001, S.O. 2001 Municipal Act, 2001, S.O. 2001 Municipal Act, 2001, S.O. 2001 Page 378 of 438 17.f) By-Law No. 2016-149: A By-law to Authorize the Executi... File Number: OCIF FC-285 ONTARIO COMMUNITY INFRASTRUCTURE FUND FORMULA-BASED COMPONENT AGREEMENT BETWEEN: HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO as represented by the Minister of Agriculture, Food and Rural Affairs (the“Province”) – and – The Corporation of the Town of Oro-Medonte (the“Recipient”) BACKGROUND The Province created the Ontario Community Infrastructure Fund to: (1) provide stable funding to help small communities address critical core infrastructure needs in relation to roads, bridges, water and wastewater; (2) further strengthen municipal asset management practices within small communities; and (3) help small communities use a broad range of financial tools to address critical infrastructure challenges and provide long-term financial support for the rehabilitation and repair of core infrastructure for those in most need. The Ontario Community Infrastructure Fund is composed of two components: (1) the Application- Based Component; and (2) the Formula-Based Component. The Formula-Based Component of the Ontario Community Infrastructure Fund is based on a municipality’s local fiscal circumstances and its total core infrastructure assets with a minimum grant of fifty thousand dollars ($50,000.00). The Recipient is eligible to receive funding under the Formula-Based Component of the Ontario Community Infrastructure Fund. CONSIDERATION In consideration of the mutual covenants and agreements contained in this Agreement and for other good and valuable consideration, the receipt and sufficiency of which is expressly acknowledged, the Parties agree as follows: 1.0 ENTIRE AGREEMENT 1.1 This Agreement, including: Schedule “A” – General Terms And Conditions, Schedule “B” – Additional Terms And Conditions, Schedule “C” – Operational Requirements Under The Agreement, Schedule “D” – Eligible Project Categories, Schedule “E” – Eligible And Ineligible Costs, Page 379 of 438 17.f) By-Law No. 2016-149: A By-law to Authorize the Executi... File Number: OCIF FC-285 Schedule “F” – Financial Information, Schedule “G” – Aboriginal Consultation Requirements, Schedule “H” – Communications Protocol, and Schedule “I” – Reports, constitutes the entire agreement between the Parties with respect to the subject matter contained in this Agreement and supersedes all prior oral or written representations and agreements. 2.0 COUNTERPARTS 2.1 This Agreement may be executed in any number of counterparts, each of which will be deemed an original, but all of which together will constitute one and the same instrument. 3.0 AMENDING AGREEMENT 3.1 This Agreement may only be amended by a written agreement duly executed by the Parties. 4.0 ACKNOWLEDGEMENT 4.1 The Recipient acknowledges and agrees that: (a) By receiving Funds it may become subject to legislation applicable to organizations that receive funding from the Government of Ontario, including the BPSAA, the PSSDA and the AGA; (b) Her Majesty the Queen in Right of Ontario has issued expenses, perquisites and procurement directives and guidelines pursuant to the BPSAA that may be applicable to the Recipient; (c) The Funds are (i) To assist the Recipient to carry out the Project and not to provide goods or services to the Ontario Community Infrastructure Fund – Formula-Based Component, and (ii) Funding for the purposes of the PSSDA; and (d) The Province is not responsible for, nor does the Province have a managerial role in, the undertaking, implementation, completion, operation and/or maintenance of any Project to which Funds are directed. The Recipient will not seek to hold the Province responsible for the undertaking, implementation, completion, operation and/or maintenance of any Projects to which Funds are directed through recourse to a third party, arbitrator, tribunal or court. 5.0 IMPACT OF RECEIVING FUNDING UNDER THIS AGREEMENT ON ANY EXISTING ONTARIO COMMUNITY INFRASTRUCTURE FUND FUNDING COMPONENT AGREEMENT 5.1 The Recipient acknowledges and agrees that if the Recipient receives Funds under this Agreement, the Recipient will be ineligible to receive any additional funds under any existing Ontario Community Infrastructure Fund Formula-Based Component agreement that it may Page 380 of 438 17.f) By-Law No. 2016-149: A By-law to Authorize the Executi... File Number: OCIF FC-285 have with the Province. By way of example only, if the Recipient has an existing Ontario Community Infrastructure Fund Formula-Based Component agreement with the Province and was eligible to receive Funds for 2017 under that existing Ontario Community Infrastructure Fund Formula-Based Component agreement and receives Funds for 2017 under this Agreement, the Recipient is not eligible to receive any Funds for 2017 under its existing Ontario Community Infrastructure Fund Formula-Based Component agreement. \[R EST O F P AGE I NTENTIONALLY L EFT B LANK –S IGNATURE P AGE F OLLOWS\] Page 381 of 438 17.f) By-Law No. 2016-149: A By-law to Authorize the Executi... File Number: OCIF FC-285 IN WITNESS WHEREOF the Parties have executed this Agreement on the dates set out below. HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO, as represented by the Minister of Agriculture, Food and Rural Affairs ______________________________________ ___________________ Name: Randy Jackiw Date Title: Assistant Deputy Minister I have the authority to bind the Crown pursuant to delegated authority. THE CORPORATION OF THE TOWN OF ORO-MEDONTE ______________________________________ ___________________ Name: Insert Name Date Title: Insert Position AFFIXCORPORATE SEAL ______________________________________ ___________________ Name: Insert Name Date Title: Insert Position I/We have the authority to bind the Recipient. \[R EST O F P AGE I NTENTIONALLY L EFT B LANK –S CHEDULE“A”F OLLOWS\] Page 382 of 438 17.f) By-Law No. 2016-149: A By-law to Authorize the Executi... File Number: OCIF FC-285 SCHEDULE “A” GENERAL TERMS AND CONDITIONS ARTICLE A1 I NTERPRETATION A ND D EFINITIONS B2/2!Joufsqsfubujpo/ For the purposes of interpreting this Agreement: (a) Words in the singular include the plural and vice versa; (b) Words in one gender include all genders; (c) The headings do not form part of this Agreement; they are for reference purposes only and will not affect the interpretation of the Agreement; (d) Any reference to dollars or currency will be in Canadian dollars and currency; (e) Any reference to a statute means a statute of the Province of Ontario, unless otherwise indicated; (f) Any reference to a statute is to that statute and to the regulations made pursuant to that statute as they may be amended from time to time and to any statute or regulations that may be passed that have the effect of supplanting or superseding that statute or regulation unless a provision of this Agreement provides otherwise; (g) All accounting terms will be interpreted in accordance with the Generally Accepted Accounting Principles and all calculations will be made and all financial data to be submitted will be prepared in accordance with the Generally Accepted Accounting Principles; and (h) The words “include”, “includes” and “including” denote that the subsequent list is not exhaustive. B2/3!Efgjojujpot/ In this Agreement, the following terms will have the following meanings: “Aboriginal Group” includes the Indian, Inuit and Métis peoples of Canada or any other group holding Aboriginal or treaty rights under section 35 of the Constitution Act, 1982. “Additional Terms and Conditions” means the terms and conditions referred to in section A9.1 of Schedule “A” to this Agreement and specified in Schedule “B” of this Agreement. “BHB” means the Auditor General Act. “Agreement” means this agreement entered into between the Province and the Recipient and includes all of the Schedules listed in section 1.1 of this Agreement and any amending agreement entered into pursuant to section 3.1 of this Agreement. “Allocation Notice” means the notice that the Recipient received from the Province setting out the amount of Funds the Recipient is eligible to receive from the Province for the Funding Year in which the notice was issued. The “Allocation Notice” also includes the proposed allocation of Funds that the Recipient is eligible to receive for the following two Funding Years (although these proposed allocations are subject to change). “Annual Financial Report” means the report that the Province will provide, either in paper or electronically, to the Recipient pursuant to this Agreement. Page 383 of 438 17.f) By-Law No. 2016-149: A By-law to Authorize the Executi... File Number: OCIF FC-285 _Bsn_t!Mfohui_!has the same meaning as set out in the Income Tax Act (Canada), as it read on the Effective Date of this Agreement, and as treated or defined under Generally Accepted Accounting Principles. “Auditor General” means the Auditor General of Ontario. “CQTBB” means the Broader Public Sector Accountability Act, 2010. “Business Day” means any working day, Monday to Friday inclusive, excluding statutory and other holidays, namely: New Year’s Day; Family Day; Good Friday; Easter Monday; Victoria Day; Canada Day; Civic Holiday; Labour Day; Thanksgiving Day; Remembrance Day; Christmas Day; Boxing Day; and any other day on which the Province is closed for business. “Communications Protocol” means the protocol set out under Schedule “H” of this Agreement. “Consultant” means any person the Recipient retains to do work related to this Agreement. “Conflict Of Interest” includes any circumstances where: (a) The Recipient; or (b) Any person who has the capacity to influence the Recipient’s decisions, has outside commitments, relationships or financial interests that could, or could be seen to, interfere with the Recipient’s objective, unbiased and impartial judgment relating to the Project, the use of the Funds or both. “Contract” means an agreement between the Recipient and a third-party whereby the third- party provides a good or service for the Project in return for financial consideration that may be submitted by the Recipient for the Province’s consideration as an Eligible Cost. “Effective Date” means the date on which this Agreement is effective, as set out under section C1.1 of Schedule “C” of this Agreement. “Eligible Costs” means those costs set out under section E1.1 of Schedule “E” of this Agreement. “Event of Default” has the meaning ascribed to it in section 15.1 of Schedule “A” this Agreement. “Expiry Date” means the date on which this Agreement will expire, as set out under section C1.2 of Schedule “C” of this Agreement unless amended or terminated prior to this date in accordance with the terms and conditions of this Agreement. “GBB” means the Financial Administration Act. “Failure” means a failure to comply with any term, condition, obligation under any other agreement that the Recipient has with Her Majesty the Queen in Right of Ontario or one of Her agencies. “GJQQB”means the Freedom of Information and Protection of Privacy Act, 1990. “First Nation” means a band, as defined under section 2(1) of the Indian Act (Canada). Page 384 of 438 17.f) By-Law No. 2016-149: A By-law to Authorize the Executi... File Number: OCIF FC-285 st “Funding Year” means the period commencing January 1 of one calendar year and ending st December 31 of the same calendar year. “Funds” means the money the Province provides to the Recipient pursuant to this Agreement, as set out in an Allocation Notice or Revised Allocation Notice issued under this Agreement each Funding Year. “Indemnified Parties” means Her Majesty the Queen in Right of Ontario, Her Ministers, agents, appointees and employees. “Ineligible Costs” means those costs set out under section E2.1 of Schedule “E” of this Agreement. “Interest Earned” means the amount of money earned by the Recipient from placing the Funds in an interest bearing account as set out under section A3.4 of Schedule “A” of this Agreement. “Local Services Board” means a board established under the Northern Services Boards Act. “NB” means the Municipal Act, 2001. “Notice” means any communication given or required to be given pursuant to this Agreement. “Notice Period” means the period of time within which the Recipient is required to remedy an Event of Default, and includes any such period or periods of time by which the Province considers it reasonable to extend that time. “Parties” means the Province and the Recipient collectively. “Party” means either the Province or the Recipient. “Project” means the undertaking: (a) Described in the Project Information Form the Province provides to the Recipient pursuant to this Agreement; and (b) Approved by the Province. “Project Information Form” means the form that the Province will provide, either in paper or electronically, to the Recipient pursuant to this Agreement. “QTTEB” means the Public Sector Salary Disclosure Act, 1996. “Reports” means the reports set out under Schedule “I” of this Agreement. “Requirements of Law” means all applicable statutes, regulations, by-laws, ordinances, codes, official plans, rules, approvals, permits, licenses, authorizations, orders, decrees, injunctions, directions and agreements with all authorities that now or at any time hereafter may relate to the Recipient, the Project, the Funds and this Agreement. Without limiting the generality of the foregoing, if the Recipient is subject to the BPSAA, the PSSDA or any other type of broader public sector accountability legislative provisions, the BPSAA, the PSSDA Page 385 of 438 17.f) By-Law No. 2016-149: A By-law to Authorize the Executi... File Number: OCIF FC-285 and those broader public sector accountability legislative provisions are deemed to be a Requirement of Law. “Revised Allocation Notice” means an Allocation Notice that the Province issues that alters an Allocation Notice that the Province previously issued. “Term” means the period of time beginning on the Effective Date of this Agreement and ending on the Expiry Date unless terminated earlier pursuant to Articles A13, A14 or A15 of this Agreement. B2/4!Dpogmjdu/ Subject to section A9.1 of Schedule “A” of this Agreement, in the event of a conflict between the terms and conditions set out in this Schedule “A” of the Agreement and the terms or conditions set out in any other Schedule of this Agreement, the terms and conditions set out under this Schedule “A” of the Agreement will prevail. ARTICLE A2 R EPRESENTATIONS,W ARRANTIES A ND C OVENANTS B3/2!Hfofsbm/ The Recipient represents, warrants and covenants that: (a) It is, and will continue to be for the Term of this Agreement, a validly existing legal entity with full power to fulfill its obligations under this Agreement; (b) It has, and will continue to have for the Term of this Agreement, the experience and expertise necessary to carry out the Project; (c) It has the financial resources necessary to carry out any Projects to which it directs any of the Funds being provided under this Agreement and is not indebted to any person to the extent that that indebtedness would undermine the Recipient’s ability to complete the Projects to which it directs the Funds; (d) It is in compliance with all Requirements of Law and will remain in compliance with all Requirements of Law related to any aspect of the Project, the Funds or both for the Term of this Agreement; and (e) Unless otherwise provided for in this Agreement, any information the Recipient provided to the Province in support of its request for Funds, including any information relating to any eligibility requirements, was true and complete at the time the Recipient provided it. B3/3!Fyfdvujpo!Pg!Bhsffnfou/ The Recipient represents and warrants that it has: (a) The full power and authority to enter into this Agreement; and (b) Taken all necessary actions to authorize the execution of this Agreement. B3/4!Hpwfsobodf/ The Recipient represents, warrants and covenants that it has, and will maintain, in writing for the Term of this Agreement: (a) A code of conduct and ethical responsibilities for all persons at all levels of the Recipient’s organization; (b) Procedures to ensure the ongoing effective functioning of the Recipient; (c) Decision-making mechanisms for the Recipient; (d) Procedures to enable the Recipient to manage the Funds prudently and effectively; (e) Procedures to enable the Recipient to successfully complete the Project; (f) Procedures to enable the Recipient to, in a timely manner, identify risks to the completion of the Project and develop strategies to address those risks; Page 386 of 438 17.f) By-Law No. 2016-149: A By-law to Authorize the Executi... File Number: OCIF FC-285 (g) Procedures to enable the preparation and delivery of all Reports required under this Agreement; and (h) Procedures to enable the Recipient to deal with such other matters as the Recipient considers necessary to ensure that the Recipient carries out its obligations under this Agreement. B3/5!Bqqspwbmt-!Mjdfotft!Boe!Qfsnjut/ The Recipient represents, warrants and covenants that it has or will apply for any approval, license, permit or similar authorization necessary to carry out the Project before carrying out the Project. For greater clarity, the Recipient acknowledges and agrees that the entering into this Agreement does not in any way obligate any regulatory authority established under an Act of the Ontario Legislature to issue any type of approval, license, permit or similar authorization that the Recipient may need or want in relation to undertaking any Project to which Funds are directed or to meet any other term or condition under this Agreement. B3/6!Tvqqpsujoh!Epdvnfoubujpo/ Upon request, and within the time period indicated in the Notice, the Recipient will provide the Province with proof of the matters referred to in this Article A2 of this Agreement. B3/7Beejujpobm!Dpwfobout/ The Recipient undertakes to advise the Province within five (5) Business Days of: (a) Any changes that affect its representations, warranties and covenants under sections A2.1, A2.2, A2.3 or A2.4 of Schedule “A” of this Agreement during the Term of the Agreement; and (b) Any actions, suits or other proceedings which could or would reasonably prevent the Recipient from complying with the terms and conditions of this Agreement. ARTICLE A3 F UNDS A ND C ARRYING O UT T HE P ROJECT B4/2!Gvoet!Qspwjefe/ The Province will: (a) Provide the Recipient up to the amount of Funds set out in the Allocation Notice for each Funding Year during the Term of this Agreement for the sole purpose of carrying out one or more Projects; (b) Provide the Funds to the Recipient in accordance with Schedule “F” of this Agreement; (c) Deposit the Funds into an account designated by the Recipient, provided that account: (i) Resides at a Canadian financial institution, and (ii) Is in the name of the Recipient. B4/3!Mjnjubujpo!Po!Qbznfou!Pg!Gvoet/ Despite section A3.1 of Schedule “A” of this Agreement: (a) The Province is not obligated to provide any Funds set out in an Allocation Notice or Revised Allocation Notice to the Recipient in any Funding Year until: (i) The Recipient provides the insurance certificate or other proof as the Province may request pursuant to section A12.2 of Schedule “A” of this Agreement, (ii) The Recipient has submitted to the Ministry of Municipal Affairs any st outstanding financial information returns by December 31 of each calendar year, Page 387 of 438 17.f) By-Law No. 2016-149: A By-law to Authorize the Executi... File Number: OCIF FC-285 (iii) The Recipient has submitted to the Ministry of Agriculture, Food and Rural Affairs all outstanding reporting under any other Ontario Community Infrastructure Fund contribution agreement, and (iv) The Recipient has submitted to the Ministry of Agriculture, Food and Rural Affairs a copy of their asset management plan and any subsequent updates by st December 31 of each calendar year if not previously submitted; (b) The Province is not obligated to provide any instalments of Funds set out in an Allocation Notice to the Recipient in any Funding Year until the Province is satisfied with the progress of the Project; (c) The Province may, acting reasonably: (i) Adjust the amount of Funds set out in the Recipient’s Allocation Notice or Revised Allocation Notice, and/or (ii) Adjust the amount of Funds the Province actually provides to the Recipient in any Funding Year, and/or (iii) Hold all or a portion of the Funds set out in the Recipient’s Allocation Notice or Revised Allocation Notice based upon the Province’s assessment of the information provided by the Recipient pursuant to Article A7 of Schedule “A” of this Agreement; and (d) If, pursuant to the FAA, the Province does not receive the necessary appropriation from the Ontario Legislature for any payment under this Agreement, the Province is not obligated to make any such payment, and, as a consequence, the Province may: (i) Reduce the amount of Funds and, in consultation with the Recipient, change the Project without liability, penalty or costs; or (ii) Terminate the Agreement pursuant to section A14.1 of Schedule “A” of this Agreement. B4/4!Vtf!Pg!Gvoet!Boe!Qspkfdu/ The Recipient will: (a) Only use the Funds being provided under this Agreement toward Projects that fall within the category of projects set out under section D1.1 of Schedule “D” of this Agreement; (b) Carry out and complete any Projects in accordance with the terms and conditions of this Agreement; (c) Use the Funds only for Eligible Costs that are necessary to carry out the Project; and (d) Not use the Funds for Ineligible Costs. B4/5!Joufsftu!Cfbsjoh!Bddpvou/ If the Province provides Funds to the Recipient before the Recipient’s immediate need for the Funds, the Recipient will place the Funds in an interest- bearing account in the name of the Recipient at a Canadian financial institution. The Recipient will hold the Funds plus the Interest Earned in trust for the Province until the Recipient needs the Funds for the Projects. B4/6!Op!Qspwjodjbm!Qbznfou!Pg!Joufsftu/!!The Province is not required to pay interest on any Funds under this Agreement. For greater clarity, this includes interest on any Funds that the Province has withheld paying to the Recipient pursuant to a term or condition set out in this Agreement. B4/7!Gvoet!Gps!Gvoejoh!Zfbs!Mjnjufe!Up!Bnpvou!Tfu!Pvu!Jo!Bmmpdbujpo!Opujdf!Ps!Sfwjtfe! Bmmpdbujpo!Opujdf/ The Recipient acknowledges and agrees that the Funds available to it for a Funding Year will not exceed the amount set out in the Recipient’s Allocation or Revised Allocation Notice for that Funding Year. Page 388 of 438 17.f) By-Law No. 2016-149: A By-law to Authorize the Executi... File Number: OCIF FC-285 B4/8!Sfdjqjfou!Nbz!Tbwf!Gvoet!Gspn!Pof!Gvoejoh!Zfbs!Up!Vtf!Jo!Mbufs!Gvoejoh!Zfbst/ The Recipient may save any Funds that it receives in one Funding Year, including any interest earned thereon, for use in later Funding Years. Where the Recipient saves Funds from one Funding Year to use in later Funding Years, the Recipient will be deemed to have spent any Interest Earned first, followed by the principal. B4/9!Tbwfe!Gvoet!Gspn!Pof!Gvoejoh!Zfbs!Nvtu!Cf!Tqfou!Xjuijo!Gjwf!Gvoejoh!Zfbst!Pg!Uif! Zfbs!Uif!Gvoet!Xfsf!Bmmpdbufe/ Despite anything else in this Agreement, the Recipient will spend any Funds, including any interest earned thereon, that it received and has saved within five (5) Funding Years in which those Funds were received. By way of example only, if a Recipient received Funds from the Province in 2017 and decided to save those Funds, the Recipient must spend those Funds, including any interest earned thereon, by December 31, 2021. In the event that the Recipient does not spend those saved Funds in accordance with the requirements set out in this section A3.8 of the Agreement, those saved Funds, including any Interest Earned thereon, will be returned to the Province. B4/:!Usbotgfs!Pg!Gvoet/ The Recipient may transfer Funds provided under this Agreement to another entity provided the following is met: (a) The transfer of Funds is for a Project that is set out under section D1.1 of Schedule “D” of this Agreement; (b) The Project is in both the Recipient and the other entity’s asset management plan; and (c) The entity receiving the Recipient’s Funds must be eligible to receive those Funds. B4/21!Gvoet!Nbz!Cf!Vtfe!Gps!Qspkfdut!Voefs!Puifs!Gfefsbm!Ps!Qspwjodjbm!Gvoejoh! Qsphsbnt/ The Recipient may use the Funds being provided under this Agreement for projects covered under other provincial or federal funding programs provided the following is met: (a) The project is also a Project that is set out under section D1.1 of Schedule “D” of this Agreement; and (b) The other provincial or federal funding program allows for Funds being provided under the Ontario Community Infrastructure Fund to be used toward a project under that other provincial or federal funding program. B4/22!Sfcbuft-!Dsfejut!boe!Sfgvoet/ The Recipient acknowledges and agrees that the amount of Funds available to it pursuant to this Agreement is based on the actual costs to the Recipient, less any costs, for which the Recipient has received, will receive or is eligible to receive, a rebate, credit or refund. ARTICLE A4 A BORIGINAL C ONSULTATION B5/2!Qspwjtjpo!Pg!Gvoet!Efqfoefou!Vqpo!Uif!Qspwjodf!Nffujoh!Jut!Evuz!Up!Dpotvmu! Pcmjhbujpot/ The Recipient acknowledges and agrees that the provision of any Funds under this Agreement is strictly conditional upon the Province satisfying any obligations it may have to consult with and, if appropriate, accommodate any Aboriginal Group with an interest in any Project in which Funds are directed in order for the Project to proceed. B5/3!Sfdjqjfou!Jt!Uif!Qspwjodf_t!Efmfhbuf!Gps!Qvsqptft!Pg!Dpotvmubujpo!Xjui!Bcpsjhjobm! Hspvqt/ By entering into this Agreement, the Province delegates the procedural aspects of Page 389 of 438 17.f) By-Law No. 2016-149: A By-law to Authorize the Executi... File Number: OCIF FC-285 any consultation obligations the Province may have with any Aboriginal Group in relation to any Project in which Funds are directed to the Recipient as set out in Schedule “G” of this Agreement. The Recipient, by signing this Agreement acknowledges that the Province has delegated the procedural aspects of any consultation obligations that the Province may have with any Aboriginal Group in relation to any Project in which Funds are directed and accepts said delegation and agrees to act diligently as the Province’s delegate so as to preserve the Honour of the Crown in relation to any consultation obligations that the Province may have in relation to any Project in which Funds are directed. B5/4!Sfdjqjfout!Pcmjhbujpot!Jo!Sfmbujpo!Up!Dpotvmubujpot/ The Recipient will: (a) Be responsible for consulting with any Aboriginal Group that has an interest in any Project in which Funds are directed on behalf of the Province in accordance with Schedule “G” of this Agreement; (b) Take directions from the Province in relation to consulting with any Aboriginal Group with an interest in any Project in which Funds are directed as well as any other directions that the Province may issue in relation to consultations, including suspending or terminating any Project in which Funds are directed; and (c) Provide a detailed description of any actions it took in relation to consultation with any Aboriginal Group with an interest in any Project in which Funds are directed in its Reports. B5/5!Sfdjqjfou!Xjmm!Opu!Tubsu!Dpotusvdujpo!Po!Boz!Qspkfdu!Voujm!Sfdjqjfou!Qspwjeft! Fwjefodf!Up!Uif!Qspwjodf!Uibu!Opujdf!Pg!Qspkfdu!Ibt!Cffo!Hjwfo!Up!Jefoujgjfe! Bcpsjhjobm!Hspvqt/ Despite anything else in this Agreement, the Recipient will not commence or allow a third party to commence construction on any aspect of any Project in which Funds are directed for forty-five (45) Business Days, or such other longer or shorter time as the Province may direct, after it has provided the Province with written evidence that the Recipient has sent notice about any Project in which Funds are directed to the Aboriginal Groups the Province has identified in accordance with Schedule “G” of this Agreement. ARTICLE A5 R ECIPIENT’S A CQUISITION O F G OODS AND S ERVICES AND D ISPOSAL OF A SSETS B6/2!Bdrvjtjujpo!Pg!Hppet!Boe!Tfswjdft!Jo!Dpnqfujujwf!Qspdvsfnfou!Qspdftt/ The Recipient will acquire any goods and services for the Project through a transparent, competitive process that ensures the best value for any Funds expended and at no greater value than fair market value, after deducting trade discounts and/or other discounts available to the Recipient. Without limiting the generality of the foregoing, where the Recipient is a municipal entity to which the MA applies, the Recipient will follow its procurement policies required under the MA. Where the Recipient is a Local Services Board, the Recipient will obtain a minimum of three (3) written quotes for any goods or services which exceed twenty- five thousand dollars ($25,000.00), unless the Province provides its prior written approval to obtain such goods or services in another manner. The Province may waive the requirements of this section A5.1 of the Agreement if: (a) The goods or services the Recipient is purchasing are not readily available; or (b) The Recipient has researched the market for a similar purchase within the last two (2) years and knows prevailing market costs for those good or services being purchased. Page 390 of 438 17.f) By-Law No. 2016-149: A By-law to Authorize the Executi... File Number: OCIF FC-285 B6/3!CQTBB/ For greater clarity, if the Recipient is subject to the BPSAA and there is a conflict between the BPSAA and a requirement under this Article A5 of the Agreement, the BPSAA will apply and prevail to the extent of that conflict. B6/4!Dpousbdut/ The Recipient will ensure that all Contracts: (a) Are consistent with this Agreement; (b) Do not conflict with this Agreement; (c) Incorporate the relevant provisions of this Agreement to the fullest extent possible; (d) Require that any parties to those Contracts comply with all Requirements of Law; and (e) Authorize the Province to perform audits of the parties to those Contracts in relation to the Project or any Funds provided to those parties. B6/5!Vtf!Pg!Dpotvmubout/ The Province recognizes and acknowledges that the Recipient may engage one or more Consultants for the purposes of carrying out any Projects in which Funds are directed. The Recipient will have sole responsibility for hiring and terminating the employment of said Consultants. The Recipient further acknowledges and agrees that the Recipient will be responsible for all acts and actions of the Recipient’s Consultants and that all such acts and actions will be treated as acts and actions of the Recipient for the purposes of this Agreement. B6/6!Bttfu!Sfufoujpo/ The Recipient will comply with section C1.3 of Schedule “C” of this Agreement as it relates to the retention of any assets purchased, built or rehabilitated with Funds being provided under this Agreement. B6/7!Usbef!Bhsffnfout/ If the Recipient is subject to any provincial or federal trade agreements to which the Province is a party, the Recipient will comply with the applicable requirements of such trade agreements. In particular, and without limitation, if the Recipient is subject to Annex 502.4 of the Agreement on Internal Trade, the Recipient will comply with all applicable requirements of Annex 502.4. In the event of any conflict between any requirement under Annex 502.4 and a requirement under this Article A5 of the Agreement, Annex 502.4 will apply and prevail to the extent of that conflict. ARTICLE A6 C ONFLICT O F I NTEREST B7/2!Op!Dpogmjdu!Pg!Joufsftu/ The Recipient will carry out the Project and use the Funds without an actual, potential or perceived Conflict of Interest. B7/3!Ejtdmptvsf!Up!Uif!Qspwjodf; The Recipient will: (a) Disclose to the Province, without delay, any situation that a reasonable person would interpret as an actual, potential or perceived Conflict Of Interest; and (b) Comply with any terms and conditions that the Province may impose as a result of the disclosure. ARTICLE A7 R EPORTS,R ECORDS,I NSPECTION,A UDITS A ND T HE P ROVISION O F I NFORMATION B8/2!Qsfqbsbujpo!Boe!Tvcnjttjpo/ The Recipient will: Page 391 of 438 17.f) By-Law No. 2016-149: A By-law to Authorize the Executi... File Number: OCIF FC-285 (a) Submit to the Province at the address referred to in section C1.4 of Schedule “C” of this Agreement all Reports in accordance with the timelines and content requirements set out in Schedule “I” of this Agreement, or in a form as specified by the Province from time to time; (b) Ensure that all Reports are completed to the satisfaction of the Province; and (c) Ensure that all Reports are signed on behalf of the Recipient by an authorized signing officer and that the accompanying attestation has been completed. B8/3!Sfdpset!Nbjoufobodf/ The Recipient will keep and maintain: (a) All financial records, including invoices, relating to the Funds or otherwise to the Project in a manner consistent with generally acceptable accounting principles; and (b) All non-financial documents and records relating to the Funds or otherwise to the Project in a manner consistent with all Requirements of Law. B8/4!Jotqfdujpo/ The Province, its authorized representatives or an independent auditor identified by the Province may, at its own expense, upon twenty-four (24) hours’ Notice to the Recipient during normal business hours, enter the Recipient’s premises to review the progress of the Project and the Recipient’s allocation and expenditure of the Funds and, for these purposes, the Province, its authorized representatives or an independent auditor identified by the Province may take one or more of the following actions: (a) Inspect and copy the records and documents referred to in this section A7.2 of Schedule “A” of this Agreement; (b) Remove any copies made pursuant to section A7.3(a) of Schedule “A” of this Agreement from the Recipient’s premises; and (c) Conduct an audit or investigation of the Recipient in respect of the expenditure of the Funds, the Project or both. B8/5!Ejtdmptvsf/ To assist in respect of the rights set out under section A7.3 of Schedule “A” of this Agreement, the Recipient will disclose any information requested by the Province, its authorized representatives or an independent auditor identified by the Province and will do so in the form requested by the Province, its authorized representatives or an independent auditor identified by the Province, as the case may be. B8/6!Op!Dpouspm!Pg!Sfdpset/ No provision of this Agreement will be construed so as to give the Province any control whatsoever over the Recipient’s records. B8/7!Bvejups!Hfofsbm/ For greater certainty, the Province’s rights under this Article of the Agreement are in addition to any rights provided to the Auditor General pursuant to section 9.1 of the AGA. B8/8!Qspwjtjpo!Pg!Jogpsnbujpo/ The Recipient will provide to the Province, within the time period set out in the Notice, such information in respect of this Agreement or any Project in which Funds are directed as the Province requests. ARTICLE A8 C OMMUNICATIONS B9/2!Sfdjqjfou!Up!Gpmmpx!Dpnnvojdbujpot!Qspupdpm/ The Recipient will follow the Communications Protocol set out under Schedule “H” of this Agreement. Page 392 of 438 17.f) By-Law No. 2016-149: A By-law to Authorize the Executi... File Number: OCIF FC-285 B9/3!Qvcmjdbujpo!Cz!Uif!Qspwjodf/!!The Recipient agrees the Province may, in addition to any obligations the Province may have under FIPPA, publicly release information under this Agreement, including the Agreement itself, in hard copy or in electronic form, on the internet or otherwise. ARTICLE A9 A DDITIONAL T ERMS AND C ONDITIONS B:/2!Beejujpobm!Ufsnt!boe!Dpoejujpot/ The Recipient will comply with any Additional Terms and Conditions set out under Schedule “B” of this Agreement. In the event of a conflict or inconsistency between any of the requirements of the Additional Terms and Conditions and any requirements of this Schedule “A” of this Agreement, the Additional Terms and Conditions will prevail. ARTICLE A10 D ISCLOSURE OF I NFORMATION P ROVIDED TO THE P ROVINCE B21/2!GJQQB/ The Recipient acknowledges that the Province is bound by the FIPPA. B21/3!Ejtdmptvsf!Pg!Jogpsnbujpo/!!Any information provided to the Province in connection with the Project or otherwise in connection with the Agreement may be subject to disclosure in accordance with FIPPAand any other Requirements of Law. ARTICLE A11 I NDEMNITY,L IMITATION O F L IABILITY A ND D UTY T O D EFEND B22/2!Joefnojgjdbujpo/!!The Recipient hereby agrees to indemnify and hold harmless the Indemnified Parties from and against any and all direct or indirect liability, loss, costs, damages and expenses (including legal, expert and consultant fees), causes of action, actions, claims, demands, lawsuits or other proceedings, by whomever made, sustained, incurred, brought or prosecuted, in any way arising out of or in connection with the Project or otherwise in connection with this Agreement, unless solely caused by the gross negligence or wilful misconduct of the Province. B22/3!Fydmvtjpo!Pg!Mjbcjmjuz/ The Recipient acknowledges and agrees that in no event will the Province be liable for any general, compensatory, incidental, special or consequential damages, or any loss of use, revenue or profit by the Recipient or the Recipient’s officers, servants, employees and agents arising out of or in any way related to this Agreement. B22/4!Sfdjqjfou_t!Qbsujdjqbujpo/ The Recipient will, at its expense, to the extent requested by the Province, participate in or conduct the defence of any proceeding against any Indemnified Parties and any negotiations for their settlement. B22/5!Qspwjodf_t!Fmfdujpo/ The Province may elect to participate in or conduct the defence of any proceeding by providing Notice to the Recipient of such election without prejudice to any other rights or remedies of the Province under this Agreement, at law or in equity. Each Party participating in the defence will do so by actively participating with the other’s counsel. Page 393 of 438 17.f) By-Law No. 2016-149: A By-law to Authorize the Executi... File Number: OCIF FC-285 B22/6!Tfuumfnfou!Bvuipsjuz/ The Recipient will not enter into a settlement of any proceeding against any Indemnified Parties unless the Recipient has obtained the prior written approval of the Province. If the Recipient is requested by the Province to participate in or conduct the defence of any proceeding, the Province will co-operate with and assist the Recipient to the fullest extent possible in the proceeding and any related settlement negotiations. B22/7!Sfdjqjfou_t!Dp.pqfsbujpo/ If the Province conducts the defence of any proceedings, the Recipient will co-operate with and assist the Province to the fullest extent possible in the proceedings and any related settlement negotiations. ARTICLE A12 I NSURANCE B23/2!Sfdjqjfou_t!Jotvsbodf/ The Recipient represents and warrants that it has, and will maintain for each Project being funded under this Agreement for a period of ninety (90) days after the Recipient has submitted a Project Information Form attesting that the Project is complete , at its own cost and expense, with insurers having a secure A.M. Best rating of B+ or greater, or the equivalent, all necessary and appropriate insurance that a prudent person carrying out a project similar to the Project would maintain, including commercial general liability insurance on an occurrence basis for third party bodily injury, personal injury and property damage, to an inclusive limit of not less than the amount set out under section C1.5 of Schedule “C” of this Agreement per occurrence. The policy will include the following: (a) The Indemnified Parties as additional insureds with respect to liability arising in the course or performance of the Recipient’s obligations under, or otherwise in connection with, the Project or under this Agreement; (b) A cross-liability clause; (c) Contractual liability coverage; (d) Products and completed operations liability coverage; (e) Employer’s liability coverage; (f) Tenant’s legal liability coverage (for premises/building leases only); (g) Non-owned automobile coverage with blanket contractual and physical damage coverage for hired automobiles; and (h) A thirty (30) day written notice of cancellation provision. B23/3!Qsppg!Pg!Jotvsbodf/ The Recipient will provide the Province with certificates of insurance, or other proof as the Province may request within the time limit set out in that request, that confirms the insurance coverage as required under section A12.1 of Schedule “A” of this Agreement. B23/4!Sjhiu!Pg!_Gjstu!Dbmm_!Po!Jotvsbodf!Qspdffet/ The Recipient will provide the Indemnified Parties with a right of “first call” or priority over any other person, including the Recipient, to use or enjoy the benefits of the proceeds from the insurance policy required under section A12.1 of Schedule “A” of this Agreement to pay any suits, judgments, claims, demands, expenses, actions, causes of action and losses (including without limitation, reasonable legal expenses and any claim for a lien made pursuant to the Construction Lien Act and for any and all liability, damages to property and injury to persons (including death)) that may be brought against the Indemnified Parties as a result of this Agreement. Page 394 of 438 17.f) By-Law No. 2016-149: A By-law to Authorize the Executi... File Number: OCIF FC-285 ARTICLE A13 T ERMINATION O N N OTICE B24/2!Ufsnjobujpo!Po!Opujdf/ The Province may terminate this Agreement at any time without liability, penalty or costs upon giving at least thirty (30) days’ Notice to the Recipient. B24/3!Dpotfrvfodft!Pg!Ufsnjobujpo!Po!Opujdf!Cz!Uif!Qspwjodf/ If the Province terminates this Agreement pursuant to section A13.1 of Schedule “A” of this Agreement, the Province may take one or more of the following actions: (a) Direct that the Recipient does not incur any costs for the Project that are Eligible Costs under this Agreement without the Province’s prior written consent; (b) Cancel any further installments of the Funds; (c) Demand the repayment of any Funds remaining in the possession or under the control of the Recipient; and (d) Determine the reasonable costs for the Recipient to wind down the Project, and do either or both of the following: (i) Permit the Recipient to offset such costs against the amount owing pursuant to section A12.3(c) of Schedule “A” of this Agreement; and (ii) Subject to section A3.9 of Schedule “A” of this Agreement, provide Funds to the Recipient to cover such costs. ARTICLE A14 T ERMINATION W HERE N O A PPROPRIATION B25/2!Ufsnjobujpo!Xifsf!Op!Bqqspqsjbujpo/ If, as provided for in section A3.2(d) of Schedule “A” of this Agreement, the Province does not receive the necessary appropriation from the Ontario Legislature for any payment the Province is to make pursuant to this Agreement, the Province may terminate the Agreement immediately without liability, penalty or costs by giving Notice to the Recipient. B25/3!Dpotfrvfodft!Pg!Ufsnjobujpo!Xifsf!Op!Bqqspqsjbujpo/ If the Province terminates this Agreement pursuant to section A14.1 of Schedule “A” of this Agreement, the Province may take one or more of the following actions: (a) Cancel any further installments of the Funds; (b) Demand the repayment of any Funds plus any Interest Earned on the unspent Funds remaining in the possession or under the control of the Recipient; and (c) Determine the reasonable costs for the Recipient to wind down the Project and permit the Recipient to offset such costs against the amount owing pursuant to section A14.2(b) of Schedule “A” of this Agreement. B25/4!Op!Beejujpobm!Gvoet/ For greater clarity, if the costs determined pursuant to section A14.2(c) of Schedule “A” of this Agreement exceed the Funds remaining in the possession or under the control of the Recipient, the Province will not provide additional Funds to the Recipient. Page 395 of 438 17.f) By-Law No. 2016-149: A By-law to Authorize the Executi... File Number: OCIF FC-285 ARTICLE A15 E VENT O F D EFAULT,C ORRECTIVE A CTION A ND T ERMINATION F OR D EFAULT B26/2!Fwfout!Pg!Efgbvmu/ Each of the following events will constitute an Event of Default: (a) In the opinion of the Province, the Recipient breaches any representation, warranty, covenant or other term of the Agreement, including failing to do any of the following in accordance with the terms and conditions of this Agreement: (i) Carry out the Project, (ii) Use or spend the Funds, (iii) Provide any Reports required under this Agreement, or (iv) The Recipient fails to follow any directions that the Province provides under this Agreement; (b) The Recipient has provided false or misleading information to the Province; (c) The Recipient is unable to continue any Project in which Funds are directed or the Recipient is likely to discontinue any Project in which Funds are directed; (d) The Recipient’s operations, or its organizational structure, changes such that it no longer meets one or more of the eligibility requirements of the program under which the Province provides the Funds; (e) The Recipient makes an assignment, proposal, compromise, or arrangement for the benefit of creditors, or a creditor makes an application or an order adjudging the Recipient bankrupt, or applies for the appointment of a receiver; or (f) The Recipient ceases to operate. B26/3!Dpotfrvfodft!Pg!Fwfout!Pg!Efgbvmu!Boe!Dpssfdujwf!Bdujpo/ If an Event of Default occurs, the Province may, at any time, take one or more of the following actions: (a) Initiate any action the Province considers necessary in order to facilitate the successful continuation or completion of the Project; (b) Provide the Recipient with an opportunity to remedy the Event of Default; (c) Suspend the payment of Funds for such a period as the Province determines appropriate; (d) Reduce the amount of Funds; (e) Cancel any further installments of the Funds; (f) Demand the repayment of any Funds remaining in the possession or under the control of the Recipient; (g) Demand the repayment of an amount equal to any Funds the Recipient used, but did not use in accordance with the terms and conditions of this Agreement; (h) Demand the repayment of an amount equal to any Funds the Province provided to the Recipient, even though the Project is partially completed; and (i) Terminate this Agreement at any time, including immediately, without liability, penalty or costs to the Province upon giving Notice to the Recipient. B26/4!Pqqpsuvojuz!Up!Sfnfez/ If, in accordance with section A15.2(b) of Schedule “A” of this Agreement, the Province provides the Recipient with an opportunity to remedy the Event of Default, the Province will provide Notice to the Recipient of: (a) The particulars of the Event of Default; and (b) The Notice Period. B26/5!Sfdjqjfou!Opu!Sfnfezjoh/ If the Province has provided the Recipient with an opportunity to remedy the Event of Default pursuant to section A15.2(b) of Schedule “A” of this Agreement, and; (a) The Recipient does not remedy the Event of Default within the Notice Period; Page 396 of 438 17.f) By-Law No. 2016-149: A By-law to Authorize the Executi... File Number: OCIF FC-285 (b) It becomes apparent to the Province that the Recipient cannot completely remedy the Event of Default within the Notice Period; or (c) The Recipient is not proceeding to remedy the Event of Default in a way that is satisfactory to the Province, the Province may extend the Notice Period, or initiate any one or more of the actions provided for in sections A15.2(b), (c), (d), (e), (f), (g), (h) and (i) of Schedule “A” of this Agreement. B26/6!Xifo!Ufsnjobujpo!Fggfdujwf/ Termination under this Article A15 of Schedule “A” of this Agreement will take effect as set out in the Notice. ARTICLE A16 L OBBYISTS A ND A GENT F EES B27/2!Mpcczjtut!Boe!Bhfou!Gfft/ The Recipient represents and warrants: (a) Any person hired by the Recipient to speak or correspond with any employee or other person representing the Province concerning any matter relating to any Funds under this Agreement or any benefit hereunder is registered, if required to register, pursuant to the Lobbyists Registration Act, 1998; (b) It has not and will not make a payment or other compensation to any other legal entity that is contingent upon or is calculated upon the provision of any Funds hereunder or negotiating the whole or any part of the terms or conditions of this Agreement; and (c) No money from the Province was used or will be used to lobby or otherwise secure the provision of any Funds in relation to this Agreement. ARTICLE A17 F UNDS U PON E XPIRY B28/2!Gvoet!Vqpo!Fyqjsz/ The Recipient will, upon the expiry of the Agreement, return to the Province any unspent Funds remaining in its possession or under its control plus any Interest Earned on the unspent Funds. ARTICLE A18 R EPAYMENT B29/2!Sfqbznfou!Pg!Pwfsqbznfou!Ps!Votqfou!Tbwfe!Gvoet/ If at any time during the Term of this Agreement the Province provides Funds in excess of the amount to which the Recipient is eligible to receive under this Agreement or the Recipient does not spend any Funds that it has saved in accordance with section A3.8 of this Agreement, the Province may: (a) Deduct an amount equal to the excess or saved Funds plus Interest Earned from any further installments of the Funds; or (b) Demand that the Recipient pay an amount equal to the excess or saved Funds plus Interest Earned to the Province. B29/3!Efcu!Evf/ If, pursuant to this Agreement: (a) The Province demands the payment of any Funds or an amount equal to any Funds from the Recipient; or (b) The Recipient owes any Funds or an amount equal to any Funds to the Province, whether or not their return or repayment has been demanded by the Province, Page 397 of 438 17.f) By-Law No. 2016-149: A By-law to Authorize the Executi... File Number: OCIF FC-285 such Funds or other amount will be deemed to be a debt due and owing to the Province by the Recipient and the Recipient will pay or return the amount to the Province immediately, unless the Province directs otherwise. For greater clarity, in the event that the Recipient makes an assignment, proposal, compromise or arrangement for the benefit of creditors or a creditor makes an application for an order adjudging the Recipient bankrupt or applies for the appointment of a receiver, this section A18.2 of Schedule “A” of this Agreement will not affect any Funds that the Recipient is holding in trust for the Province under section A3.4 of Schedule “A” of this Agreement. B29/4!Joufsftu!Sbuf/ The Province may charge the Recipient interest on any money owing by the Recipient at the then current interest rate charged by the Province of Ontario on accounts receivable. B29/5!Qbznfou!Pg!Npofz!Up!Qspwjodf/!!If the Province requires the Recipient to repay any Funds or Interest Earned to the Province, the Recipient will pay any money owing to the Province by cheque payable to the “Ontario Minister of Finance” and delivered to the Province at the address referred to in section A19.1 of Schedule “A” of this Agreement. B29/6!Sfqbznfou/ Without limiting the application of section 43 of the FAA, if the Recipient does not repay any amount owing under this Agreement, Her Majesty the Queen in Right of Ontario may set off any unpaid amount from any money payable to the Recipient by Her Majesty the Queen in Right of Ontario. B29/7!Gvoet!Bsf!Qbsu!Pg!B!Tpdjbm!Ps!Fdpopnjd!Qsphsbn/ The Recipient acknowledges and agrees that any Funds provided under this Agreement are for the administration of social or economic programs or the provision of direct or indirect support to members of the public in connection with social or economic policy. ARTICLE A19 N OTICE B2:/2!Opujdf!Jo!Xsjujoh!Boe!Beesfttfe/ Notice will be in writing and will be delivered by email, postage-paid mail, personal delivery or fax and will be addressed to the Province and the Recipient respectively as set out in section C1.6 of Schedule “C” of this Agreement or as either Party later designates to the other by written Notice. B2:/3!Opujdf!Hjwfo/ Notice will be deemed to have been given: (a) In the case of postage-paid mail, five (5) Business Days after the Notice is mailed; or (b) In the case of email, personal delivery or fax, one (1) Business Day after the Notice is delivered. B2:/4!Qptubm!Ejtsvqujpo/ Despite section A19.2(a) of Schedule “A” of this Agreement, in the event of a postal disruption, (a) Notice by postage-paid mail will not be deemed to be received; and (b) The Party giving Notice will provide Notice by email, personal delivery or fax. ARTICLE A20 C ONSENT B Y P ROVINCE A ND C OMPLIANCE B Y R ECIPIENT Page 398 of 438 17.f) By-Law No. 2016-149: A By-law to Authorize the Executi... File Number: OCIF FC-285 B31/2!Dpotfou/ When the Province provides its consent pursuant to this Agreement, that consent will not be considered valid unless that consent is in writing and the person providing the consent indicates in the consent that that person has the specific authority to provide that consent. The Province may also impose any terms and conditions on the consent and the Recipient will comply with such terms and conditions. ARTICLE A21 S EVERABILITY O F P ROVISIONS B32/2!Jowbmjejuz!Ps!Vofogpsdfbcjmjuz!Pg!Boz!Qspwjtjpo/ The invalidity or unenforceability of any provision in this Agreement will not affect the validity or enforceability of any other provision of this Agreement. Any invalid or unenforceable provision will be deemed to be severed. ARTICLE A22 W AIVER B33/2!Xbjwfst!Jo!Xsjujoh/ If a Party fails to comply with any term or condition of this Agreement that Party may only rely on a waiver of the other Party if the other Party has provided a written waiver in accordance with the Notice provisions in Article A19 of Schedule “A” of this Agreement. Any waiver must refer to a specific failure to comply and will not have the effect of waiving any subsequent failures to comply. For greater clarity, where the Province chooses to waive a term or condition of this Agreement, such waiver will only be binding if provided by a person who indicates in writing that he or she has the specific authority to provide the waiver. ARTICLE A23 I NDEPENDENT P ARTIES B34/2!Qbsujft!Joefqfoefou/ The Recipient acknowledges and agrees that it is not an agent, joint venturer, partner or employee of the Province and the Recipient will not represent itself in any way that might be taken by a reasonable person to suggest that it is or take any actions that could establish or imply such a relationship. ARTICLE A24 A SSIGNMENT O F A GREEMENT O R F UNDS B35/2!Op!Bttjhonfou/ The Recipient will not, without the prior written consent of the Province, assign any of its rights or obligations under this Agreement. B35/3!Bhsffnfou!Cjoejoh/ All rights and obligations contained in this Agreement will extend to and be binding on the Parties’ respective heirs, executors, administrators, successors and permitted assigns. ARTICLE A25 G OVERNING L AW Page 399 of 438 17.f) By-Law No. 2016-149: A By-law to Authorize the Executi... File Number: OCIF FC-285 B36/2!Hpwfsojoh!Mbx/ This Agreement and the rights, obligations and relations of the Parties will be governed by and construed in accordance with the laws of the Province of Ontario and the applicable federal laws of Canada. Any actions or proceedings arising in connection with this Agreement will be conducted in the Courts of Ontario, which will have exclusive jurisdiction over such proceedings. ARTICLE A26 F URTHER A SSURANCES B37/2!Bhsffnfou!Joup!Fggfdu/ The Recipient will provide such further assurances as the Province may request from time to time with respect to any matter to which the Agreement pertains and will otherwise do or cause to be done all acts or things necessary to implement and carry into effect the terms and conditions of this Agreement to their full extent. ARTICLE A27 J OINT A ND S EVERAL L IABILITY B38/2!Kpjou!Boe!Tfwfsbm!Mjbcjmjuz/ Where the Recipient is comprised of more than one entity, all such entities will be jointly and severally liable to the Province for the fulfillment of the obligations of the Recipient under this Agreement. ARTICLE A28 R IGHTS A ND R EMEDIES C UMULATIVE B39/2!Sjhiut!Boe!Sfnfejft!Dvnvmbujwf/ The rights and remedies of the Province under this Agreement are cumulative and are in addition to, and not in substitution of, any of its rights and remedies provided by law or in equity. ARTICLE A29 J OINT A UTHORSHIP B3:/2!Kpjou!Bvuipstijq!Pg!Bhsffnfou/ The Parties will be considered joint authors of this Agreement and no provision herein will be interpreted against one Party by the other Party because of authorship. No Party will seek to avoid a provision herein because of its authorship through recourse to a third party, court, tribunal or arbitrator. ARTICLE A30 F AILURE T O C OMPLY W ITH O THER A GREEMENT B41/2!Puifs!Bhsffnfout/ If the Recipient: (a) Has committed a Failure; (b) Has been provided with notice of such Failure in accordance with the requirements of such other agreement; (c) Has, if applicable, failed to rectify such Failure in accordance with the requirements of such other agreement; and (d) Such Failure is continuing, Page 400 of 438 17.f) By-Law No. 2016-149: A By-law to Authorize the Executi... File Number: OCIF FC-285 the Province may suspend the payment of Funds under this Agreement without liability, penalty or costs for such period as the Province determines appropriate. ARTICLE A31 S URVIVAL B42/2!Tvswjwbm/ The provisions of this Agreement that by their nature survive the expiration or early termination of this Agreement will so survive for a period of seven (7) years from the Expiry Date expiry or date of termination. Without limiting the generality of the foregoing, the following Articles and sections, and all applicable cross-referenced sections and schedules will continue in full force and effect for a period of seven (7) years from the Expiry Date or the date of termination: Article A1 and any other applicable definitions, sections A3.2(d), A3.5, section 4.2, section A7.1 (to the extent that the Recipient has not provided the Reports to the satisfaction of the Province), section A6.2 , Article A7, Article A11, section A13.2, sections A14.2 and A14.3, sections A15.1, A15.2(d), (e), (f), (g) and (h), Article A17, Article A18, Article A19, Article A21, section A24.2, Article A25, Article A27, Article A28, Article A29, Article A30 and this Article A31. B42/3!Tvswjwbm!Bgufs!Dsfbujpo/ Despite section A31.1 of this Agreement, section A7.2 of this Agreement, including all cross-referenced provisions and Schedules, will continue in full force and effect for a period of seven (7) years from the date in which that document or record referred to in section A7.2 of this Agreement was created. \[R EST O F P AGE I NTENTIONALLY L EFT B LANK –S CHEDULE“B”F OLLOWS\] Page 401 of 438 17.f) By-Law No. 2016-149: A By-law to Authorize the Executi... File Number: OCIF FC-285 SCHEDULE “B” ADDITIONAL TERMS AND CONDITIONS C2/2!Op!Beejujpobm!Ufsnt!Boe!Dpoejujpot;!!There are no additional terms or conditions for this Agreement. \[R EST O F P AGE I NTENTIONALLY L EFT B LANK –S CHEDULE“C”F OLLOWS\] Page 402 of 438 17.f) By-Law No. 2016-149: A By-law to Authorize the Executi... File Number: OCIF FC-285 SCHEDULE “C” OPERATIONAL REQUIREMENTS UNDER THE AGREEMENT D2/2!Fggfdujwf!Ebuf/ The Effective Date of this Agreement is as of the date that the Province signs it. D2/3!Fyqjsz!Ebuf/ The Expiry Date of this Agreement is March 31, 2027. D2/4!Ejtqptbm!Pg!Bttfut/ The Recipient will retain any assets purchased, rehabilitated or built with the Funds under this Agreement for a period of five (5) years from the date that the Project is completed. Within this five (5) year period, the Recipient may ask for the Province’s consent to dispose of any assets purchased, rehabilitated or built with the Funds under this Agreement. The Province may impose any reasonable conditions, including requesting the return of Funds from the Recipient, in return for its consent. D2/5!Tvcnjttjpo!Pg!Sfqpsut/ All Reports under this Agreement will be submitted to the Province using the address supplied under section C1.6 of this Schedule “C” of the Agreement or any other person identified by the Province in writing. D2/6!Jotvsbodf!Bnpvou/ The amount of insurance the Recipient will have for the purposes of section A12.1 of Schedule “A” of this Agreement is no less than two million dollars ($2,000,000.00) in general commercial liability insurance per occurrence. D2/7!Qspwjejoh!Opujdf/ All Notices under this Agreement will be provided to: T O T HE P ROVINCE T O T HE R ECIPIENT Ministry of Agriculture, Food and Rural Affairs The Corporation of the Town of Oro-Medonte Rural Programs Branch PO Box 100, 148 Line 7 South 1 Stone Road West, 4NW Oro, Ontario Guelph, Ontario N1G 4Y2 L0L 2X0 Attention: Manager, Infrastructure Renewal Attention: Robin Dunn Programs Fax: Fax: 519-826-3398 Email: rdunn@oro-medonte.ca Email: OCIF@ontario.ca or any other person identified by the Parties in writing. \[R EST O F P AGE I NTENTIONALLY L EFT B LANK –S CHEDULE“D”F OLLOWS\] Page 403 of 438 17.f) By-Law No. 2016-149: A By-law to Authorize the Executi... File Number: OCIF FC-285 SCHEDULE “D” ELIGIBLE PROJECT CATEGORIES E2/2!Fmjhjcmf!Qspkfdu/ Eligible Projects include: (a) The development and implementation of asset management plans (e.g. software, training, inspections) and the implementation of Composite Correction Program recommendations. (b) Capital projects and capital maintenance for the renewal, rehabilitation and replacement of core infrastructure assets or capital construction of new core infrastructure that addresses an existing health or safety issue, including: (i) Water: a. Water treatment, and b. Water distribution/transmission. (ii) Wastewater: a. Wastewater treatment and disposal, b. Sanitary sewer systems, and c. Storm sewer systems (urban and rural). (iii) Roads: a. Paved roads, b. Unpaved roads, c. Bus-only lanes, d. Street lighting may be included as an eligible item when part of a road project, and e. Sidewalks and/or cycling lanes located along an existing road. (iv) Bridges and Culverts: a. Sidewalks and/or cycling lanes located along an existing road. Without limiting the foregoing, the Project must be part of the Recipient’s asset management plan in order to be eligible. A Recipient may transfer its yearly allocation to another recipient in the furtherance of a joint project, provided: (a) The joint project is listed as a priority in the asset management plans for the Recipient and other recipients; (b) The Recipient and other recipients inform the Province in writing that they are undertaking a joint project prior to implementation; and (c) The Recipient and other recipients have an agreement in place governing the joint project, including how the joint project is being funded. E3/2!Jofmjhjcmf!Qspkfdut/ Ineligible projects are any project not part of the Recipient’s Asset Management Plan, and also include: (a) Projects that are routine upgrades or improvements to storm water infrastructure and drainage (Note: an eligible project must eliminate or significantly reduce the potential for serious damages to adjacent critical infrastructure (e.g. roads, bridges, etc.)); (b) Growth-related expansion projects (e.g. new subdivision infrastructure); (c) Infrastructure expansion projects to accommodate future employment or residential development on greenfield sites; and (d) Recreational trail projects. Page 404 of 438 17.f) By-Law No. 2016-149: A By-law to Authorize the Executi... File Number: OCIF FC-285 SCHEDULE “E” ELIGIBLE AND INELIGIBLE COSTS F2/2!Fmjhjcmf!Dptut/ Subject to the terms and conditions of this Agreement and section E.2 of this Schedule “E” of the Agreement, Eligible Costs shall only include all direct and incremental costs that are attributable to the development and implementation of the Project and are in the Province’s sole and absolute discretion, properly and reasonably incurred as well as necessary for the Project. Eligible Costs must also be actual, verifiable cash outlays that are documented through invoices, receipts or other records that is acceptable to the Province. Without limiting the generality of the foregoing, Eligible Costs shall only include the following: (a) The capital costs of constructing, rehabilitating, replacing or improving, in whole or in part, a tangible core infrastructure asset; (b) Development and implementation of asset management plans (e.g. software, training third-party condition assessments), including Consultant costs; (c) Activities that improve the performance or increase the capacity of existing water and wastewater infrastructure under the Composite Correction Program including third- party comprehensive performance evaluations and third-party comprehensive technical assistance; (d) Up to 40% of the annual Funds allocation to a maximum of eighty thousand dollars ($80,000.00) per year for Recipient staff members whose responsibilities include asset management and/or Composite Correction Program implementation while receiving third-party comprehensive technical assistance; (e) All capital planning and assessment costs, such as the costs of environmental planning, surveying, engineering, architectural supervision, testing and management consulting services; (f) The costs for permits, approvals, licences and other authorizing documents, as well as inspections and other fees directly attributable to obtaining a permit, approval, licence or other authorizing document, provided those costs are directly attributable to the construction and implementation of Project; (g) Loan payments and interest charges on eligible core infrastructure activities started after January 1, 2017 that the Recipient has obtained financing to complete; (h) The costs for consulting with an Aboriginal Group, including the Recipient’s legal fees, provided they are reasonable, on matters pertaining to the Project, including the translation of documents into languages spoken by the affected Aboriginal Group, but does not include any capacity-building funding unless specifically approved by the Province in writing prior to being incurred; (i) The costs of Project-related signage, lighting, Project markings and utility adjustments; (j) The costs of joint communication activities, such as press releases, press conferences, translation and road signage recognition, as described in Schedule “H” of this Agreement; and (k) Other costs that are, in the Province’s sole and absolute discretion, direct, incremental and necessary for the successful implementation of the Project, provided those costs have been approved by the Province in writing prior to being incurred. F3/2!Jofmjhjcmf!Dptut/ The following costs are Ineligible Costs and are therefore ineligible to be paid from the Funds being provided under this Agreement: (a) Costs incurred which are not in accordance with section A5.1 of Schedule “A” of this Agreement; Page 405 of 438 17.f) By-Law No. 2016-149: A By-law to Authorize the Executi... File Number: OCIF FC-285 (b) Any costs related to any ineligible projects set out under section D2.1 of Schedule “D” of this Agreement; (c) Costs associated with the acquisition or leasing of: (i) Land, (ii) Buildings, (iii) Equipment, (iv) Other facilities, and (v) Obtaining easements, including costs or expenses for surveys, and includes real estate fees and other related costs; (d) Costs associated with moveable / transitory assets (e.g. portable generators, etc.) or rolling stock (e.g. trucks, graders, etc.); (e) Costs related to recreational trails; (f) Legal fees, other than those association with consultation with Aboriginal Groups (provided such legal fees are reasonable), as well as loan and interest payments that do not comply with section E1.1(g) of Schedule “E” of this Agreement; (g) Taxes, regardless of any rebate eligibility; (h) The value of any goods and services which are received through donations or in kind; (i) Employee wages and benefits, overhead costs as well as other direct or indirect operating, maintenance and administrative costs incurred by the Recipient for the Project, and more specifically, but without limiting the generality of the foregoing, costs relating to services delivered directly by permanent employees of the Recipient; (j) Meal, hospitality or incidental costs or expenses of Consultants; (k) Costs associated with completing Expressions of Interest and/or applications for the Ontario Community Infrastructure Fund or the Building Canada Fund – Small Communities Fund; (l) Costs of accommodation for any Aboriginal Group; and (m) Costs incurred contrary to section A16.1 of Schedule “A” of this Agreement. F3/3!Dptut!Pg!Opo.Bsn_t!Mfohui!Qbsujft/ The costs or expenses of goods or services acquired from parties that are not Arm’s Length from the Recipient must be valued at the cost of the supplying entity and shall not include any mark up for profit, return on investment or overhead costs and shall not exceed fair market value. The Province may not consider the eligibility of any of these costs unless access is provided to the relevant records of the supplying entity. \[R EST O F P AGE I NTENTIONALLY L EFT B LANK –S CHEDULE“F”F OLLOWS\] Page 406 of 438 17.f) By-Law No. 2016-149: A By-law to Authorize the Executi... File Number: OCIF FC-285 SCHEDULE “F” FINANCIAL INFORMATION G2/2!Bmmpdbujpo!Opujdft!Gpsn!Qbsu!Pg!Tdifevmf!_G_!Vqpo!Cfjoh!Jttvfe/ The Parties agree that when the Province issues an Allocation Notice to the Recipient for a Funding Year, that Allocation Notice will become part of this Schedule “F” of the Agreement upon being issued by the Province and is enforceable under this Agreement. G2/3!Sfwjtfe!Bmmpdbujpo!Opujdft!Gpsn!Qbsu!Pg!Tdifevmf!_G_!Vqpo!Cfjoh!Jttvfe/ The Parties agree that in the event that the Province issues a Revised Allocation Notice for whatever reason, that Revised Allocation Notice will revoke and replace the Allocation Notice for which the Revised Allocation Notice was issued and that Revised Allocation Notice will become part of this Schedule “F” of the Agreement upon being issued by the Province and will be enforceable under this Agreement. G2/4!Op!Bnfoejoh!Bhsffnfou!Offefe!Up!Ibwf!Bmmpdbujpo!Opujdf!Ps!Sfwjtfe!Bmmpdbujpo! Opujdf!Cfdpnf!Qbsu!Pg!Tdifevmf!_G_!Pg!Bhsffnfou. For greater clarity, and despite section 3.1 of the Agreement, the Parties agree that this Schedule “F” may be altered by the issuance of an Allocation Notice or a Revised Allocation Notice without having to amend this Agreement. G3/2!Qbznfou!Pg!Gvoet/ Subject to the terms and conditions of this Agreement, the Province will provide any Funds pursuant to this Agreement in accordance with the following: (a) Where the Funds are less than one hundred fifty thousand dollars ($150,000.00), the Province will make one (1) payment to the Recipient by March 31 of the allocation year; (b) Where the Funds are more than one hundred fifty thousand dollars ($150,000.00), but less than one million dollars ($1,000,000.00), the Province will make six (6) payments to the Recipient over the calendar year; and (c) Where the Funds are more than one million dollars ($1,000,000.00), the Province will make twelve (12) payments to the Recipient over the calendar year. \[R EST O F P AGE I NTENTIONALLY L EFT B LANK –S CHEDULE“G”F OLLOWS\] Page 407 of 438 17.f) By-Law No. 2016-149: A By-law to Authorize the Executi... File Number: OCIF FC-285 SCHEDULE “G” ABORIGINAL CONSULTATION REQUIREMENTS H2/2!Qvsqptf/ This Schedule sets out the responsibilities of the Province and the Recipient in relation to consultation with Aboriginal Groups on the Project, and to delegate procedural aspects of consultation from the Province to the Recipient. H2/3!Efgjojujpot/For the purposes of this Schedule: “Section 35 Duty” means any duty the Province may have to consult and, if required, accommodate Aboriginal Groups in relation to the Project flowing from section 35 of the Constitution Act, 1982. H3/2!Uif!Qspwjodf_t!Sftqpotjcjmjujft/ The Province is responsible for: (a) Determining the Aboriginal Groups to be consulted in relation to the Project, if any, and advising the Recipient of same; (b) The preliminary and ongoing assessment of the depth of consultation required with the Aboriginal Groups; (c) Delegating, at its discretion, procedural aspects of consultation to the Recipient pursuant to this Schedule; (d) Directing the Recipient to take such actions, including without limitation suspension as well as termination of the Project, as the Province may require; (e) Satisfying itself, where it is necessary to do so, that the consultation process in relation to the Project has been adequate and the Recipient is in compliance with this Schedule; and (f) Satisfying itself, where any Aboriginal or treaty rights and asserted rights of Aboriginal Groups require accommodation, that Aboriginal Groups are appropriately accommodated in relation to the Project. H4/2!Sfdjqjfou_t!Sftqpotjcjmjujft/ The Recipient is responsible for: (a) Giving notice to the Aboriginal Groups regarding the Project as directed by the Province, if such notice has not already been given by the Recipient or the Province; (b) Immediately notifying the Province of contact by any Aboriginal Groups regarding the Project and advising of the details of the same; (c) Informing the Aboriginal Groups about the Project and providing to the Aboriginal Groups a full description of the Project unless such description has been previously provided to them; (d) Following up with the Aboriginal Groups in an appropriate manner to ensure that Aboriginal Groups are aware of the opportunity to express comments and concerns about the Project, including any concerns regarding adverse impacts on hunting, trapping, fishing, plant harvesting or on burial grounds or archaeological sites of cultural significance to the Aboriginal Groups, and immediately advising the Province of the details of the same; (e) Informing the Aboriginal Groups of the regulatory and approval processes that apply to the Project of which the Recipient is aware after reasonable inquiry; (f) Maintaining the Aboriginal Groups on the Recipient’s mailing lists of interested parties for environmental assessment and other purposes and providing to the Aboriginal Groups all notices and communications that the Recipient provides to interested parties and any notice of completion; Page 408 of 438 17.f) By-Law No. 2016-149: A By-law to Authorize the Executi... File Number: OCIF FC-285 (g) Making all reasonable efforts to build a positive relationship with the Aboriginal Groups in relation to the Project; (h) Providing the Aboriginal Groups with reasonable opportunities to meet with appropriate representatives of the Recipient and meeting with the Aboriginal Groups to discuss the Project, if requested; (i) If appropriate, providing reasonable financial assistance to Aboriginal Groups to permit effective participation in consultation processes for the Project, but only after consulting with the Province; (j) Considering comments provided by the Aboriginal Groups regarding the potential impacts of the Project on Aboriginal or treaty rights or asserted rights, including adverse impacts on hunting, trapping, fishing, plant harvesting or on burial grounds or archaeological sites of cultural significance to an Aboriginal Group, or on other interests, or any other concerns or issues regarding the Project; (k) Answering any reasonable questions to the extent of the Recipient’s ability and receiving comments from the Aboriginal Groups, notifying the Province of the nature of the questions or comments received and maintaining a chart showing the issues raised by the Aboriginal Groups and any responses the Recipient has provided; (l) Where an Aboriginal Group asks questions regarding the Project directly of the Province, providing the Province with the information reasonably necessary to answer the inquiry, upon the Province’s request; (m) Subject to section G3.1(o) of this Schedule “G” of the Agreement, where appropriate, discussing with the Aboriginal Groups potential accommodation, including mitigation of potential impacts on Aboriginal or treaty rights, asserted rights or associated interests regarding the Project and reporting to the Province any comments or questions from the Aboriginal Groups that relate to potential accommodation or mitigation of potential impacts; (n) Consulting regularly with the Province during all discussions with Aboriginal Groups regarding accommodation measures, if applicable, and presenting to the Province the results of such discussions prior to implementing any applicable accommodation measures; (o) Complying with the Province’s direction to take any actions, including without limitation, suspension or termination of the Project, as the Province may require; and (p) Providing in any contracts with Third Parties for the Recipient’s right and ability to respond to direction from the Province as the Province may provide. H4/3!Bdlopxmfehfnfou!Cz!Sfdjqjfou/ The Recipient hereby acknowledges that, notwithstanding section A4.2 of Schedule “A” of this Agreement, the Province, any provincial ministry having an approval role in relation to the Project, or any responsible regulatory body, official, or provincial decision-maker, may participate in the matters and processes enumerated therein as they deem necessary. H4/4!Sfdjqjfou!Tibmm!Lffq!Sfdpset!Boe!Tibsf!Jogpsnbujpo/ The Recipient shall carry out the following functions in relation to record keeping, information sharing and reporting to the Province: (a) Provide to the Province, upon request, complete and accurate copies of all documents provided to the Aboriginal Groups in relation to the Project; (b) Keep reasonable business records of all its activities in relation to consultation and provide the Province with complete and accurate copies of such records upon request; (c) Provide the Province with timely notice of any Recipient mailings to, or Recipient meetings with, the representatives of any Aboriginal Group in relation to the Project; Page 409 of 438 17.f) By-Law No. 2016-149: A By-law to Authorize the Executi... File Number: OCIF FC-285 (d) Immediately notify the Province of any contact by any Aboriginal Groups regarding the Project and provide copies to the Province of any documentation received from Aboriginal Groups; (e) Advise the Province in a timely manner of any potential adverse impact of the Project on Aboriginal or treaty rights or asserted rights of which it becomes aware; (f) Immediately notify the Province if any Aboriginal archaeological resources are discovered in the course of the Project; (g) Provide the Province with summary reports or briefings on all of its activities in relation to consultation with Aboriginal Groups, as may be requested by the Province; and (h) If applicable, advise the Province if the Recipient and an Aboriginal Group propose to enter into an agreement directed at mitigating or compensating for any impacts of the Project on Aboriginal or treaty rights or asserted rights. H4/5!Sfdjqjfou!Tibmm!Bttjtu!Uif!Qspwjodf/ The Recipient shall, upon request lend assistance to the Province by filing records and other appropriate evidence of the activities undertaken both by the Province and by the Recipient in consulting with Aboriginal Groups in relation to the Project, attending any regulatory or other hearings, and making both written and oral submissions, as appropriate, regarding the fulfillment of Aboriginal consultation responsibilities by the Province and by the Recipient, to the relevant regulatory or judicial decision-makers. H5/2!Op!Bdlopxmfehnfou!Pg!Evuz!Up!Dpotvmu!Pcmjhbujpot/ Nothing in this Schedule shall be construed as an admission, acknowledgment, agreement or concession by the Province or the Recipient, that a Section 35 Duty applies in relation to the Project, nor that any responsibility set out herein is, under the Constitution of Canada, necessarily a mandatory aspect or requirement of any Section 35 Duty, nor that a particular aspect of consultation referred to in subsection G2.1 hereof is an aspect of the Section 35 Duty that could not have lawfully been delegated to the Recipient had the Parties so agreed. H6/2!Op!Tvctujuvujpo/ This Schedule shall be construed consistently with but does not substitute for any requirements or procedures in relation to Aboriginal consultation or the Section 35 Duty that may be imposed by a ministry, board, agency or other regulatory decision-maker acting pursuant to laws and regulations. Such decision-makers may have additional obligations or requirements. Nonetheless, the intent of the Province is to promote coordination among provincial ministries, boards and agencies with roles in consulting with Aboriginal Groups so that the responsibilities outlined in this Agreement may be fulfilled efficiently and in a manner that avoids, to the extent possible, duplication of effort by Aboriginal Groups, the Recipient, the Province, and provincial ministries, boards, agencies and other regulatory decision-makers. H7/2!Opujdft!Jo!Sfmbujpo!Up!Tdifevmf/ All notices to the Province pertaining to this Schedule shall be in writing and shall be given sent to the person identified under section C1.6 of Schedule “C” of this Agreement. \[R EST O F P AGE I NTENTIONALLY L EFT B LANK –S CHEDULE“H”F OLLOWS\] Page 410 of 438 17.f) By-Law No. 2016-149: A By-law to Authorize the Executi... File Number: OCIF FC-285 SCHEDULE “H” COMMUNICATIONS PROTOCOL I2/2!Bqqmjdbujpo!Pg!Qspupdpm/ ThisProtocol applies to all communications activities related to any funding the Recipient receives under this Agreement. Communications activities may include, but are not limited to: (a) Project signage; (b) Media events and announcements, including news conferences, public announcements, official events or ceremonies, news releases; (c) Printed materials; (d) Websites; (e) Photo compilations; (f) Award programs; or (g) Awareness campaigns. I3/2!Qspkfdu!Tjhobhf/ The Province may require that a sign be installed at the site of the Project. If the Recipient installs a sign at the site of a Project, the Recipient shall, at the Province’s request, provide acknowledgement of the provincial contribution to the Project. Sign design, content and installation guidelines will be provided by the Province. Where the Recipient decides to install a permanent plaque or other suitable marker with respect to a Project, it must recognize the provincial contribution to the Project and be approved by the Province prior to installation. The Recipient is responsible for the production and installation of Project signage, unless otherwise agreed upon in writing prior to the installation of the signage. I4/2!Nfejb!Fwfout/The Province or the Recipient may request a media event, announcement or recognition of key milestones related to Project. In requesting a media event or an announcement, the Party requesting the event will provide at least twenty-one (21) Business Days’ notice to the other Party of its intention to undertake such an event. The event will take place at a date and location that is mutually agreed to by the Parties. The Parties will have the opportunity to participate in such events through a designed representative. Each participant will choose its designated representative. All joint communications material related to media events and announcements must be approved by the Province and recognize the funding provided by the Province. Media events and announcements include but are not limited to: (a) News conferences; (b) Public announcements; (c) Official events or ceremonies; or (d) News releases. I5/2!Bxbsfoftt!Pg!Qspkfdu/ The Recipient may include messaging in its own communications products and activities with regards to the Project. When undertaking such activities, the Recipient will provide the opportunity for the Province to participate and will recognize the funding provided by the Province. Page 411 of 438 17.f) By-Law No. 2016-149: A By-law to Authorize the Executi... File Number: OCIF FC-285 I6/2!Jttvft!Nbobhfnfou/ The Recipient will share information promptly with the Province should significant emerging media, Project or stakeholder issues relating to a Project arise. The Province will advise the Recipient, when appropriate, about media inquiries concerning the Project. I7/2!Dpnnvojdbujoh!Tvddftt!Tupsjft/ The Recipient agrees to communicate with the Province for the purposes of collaborating on communications activities and products including but not limited to success stories and features relating to the Project. The Recipient acknowledges and agrees that the Province may publicize information about the Project. The Province agrees it will use reasonable efforts to consult with the Recipient about the Province’s publication about the Project prior to making it. I8/2!Ejtdmbjnfs/If the Recipient publishes any material of any kind relating to the Project or the Ontario Community Infrastructure Fund, the Recipient will indicate in the material that the views expressed in the material are the views of the Recipient and do not necessarily reflect the Province’s views. \[R EST O F P AGE I NTENTIONALLY L EFT B LANK –S CHEDULE“I”F OLLOWS\] Page 412 of 438 17.f) By-Law No. 2016-149: A By-law to Authorize the Executi... File Number: OCIF FC-285 SCHEDULE “I” REPORTS J2/2!Sfqpsut/ The Recipient will submit the following Reports in accordance with the reasonable directions provided by the Province by the date indicated in the chart immediately below. The Province will provide the contents of the Report at a later date. N AME O F R EPORT D UE D ATE Annual Financial Report See section I2.1 of this Schedule. Project Information Report See section I2.1 of this Schedule. Other Reports Within the time period set out in the written request from the Province. J3/2!Ujnjoh!Pg!Sfqpsut/ The Recipient will provide to the Province the following Reports at the times noted below: th (a) By January 15 of each year: (i) Project Information Report Project Status and Financial Update for all Projects For Asset Management Planning or Composite Correction Program, Implementation Staff Time Attestations (as appropriate) Completed Project Being Debt Financed – Yearly Update (as appropriate) (ii) Annual Financial Report from the previous year (Interest Earned must be reported for the previous calendar year) th (b) By April 15 of each year: (i) Project Information Report – Proposed Project Information for any new or revised Project (reminder – a Duty to Consult assessment must be completed by the Province for each Project forty-five (45) Business Days prior to the start of construction of that Project) (c) Within forty-five (45) Business Days of Project or construction completion or no later th than January 15 of the year following completion of the Project (i) Project Information Report – Completed Project information Page 413 of 438 17.g) By-Law No. 2016-150: A By-Law to Authorize a Franchise... Page 414 of 438 17.g) By-Law No. 2016-150: A By-Law to Authorize a Franchise... Bttfttnfou!Bdu Page 415 of 438 17.g) By-Law No. 2016-150: A By-Law to Authorize a Franchise... Nvojdjqbm!Gsbodijtft!Bdu Page 416 of 438 17.g) By-Law No. 2016-150: A By-Law to Authorize a Franchise... Nvojdjqbm!Gsbodijtft!Bdu Page 417 of 438 17.g) By-Law No. 2016-150: A By-Law to Authorize a Franchise... Page 418 of 438 17.g) By-Law No. 2016-150: A By-Law to Authorize a Franchise... Esbjobhf!Bdu Page 419 of 438 17.g) By-Law No. 2016-150: A By-Law to Authorize a Franchise... Page 420 of 438 17.g) By-Law No. 2016-150: A By-Law to Authorize a Franchise... Page 421 of 438 17.g) By-Law No. 2016-150: A By-Law to Authorize a Franchise... Page 422 of 438 17.g) By-Law No. 2016-150: A By-Law to Authorize a Franchise... Page 423 of 438 17.g) By-Law No. 2016-150: A By-Law to Authorize a Franchise... Page 424 of 438 17.h) By-Law No. 2016-151: A By-Law to Authorize a Franchise... Page 425 of 438 17.h) By-Law No. 2016-151: A By-Law to Authorize a Franchise... Model Franchise Agreement THIS AGREEMENT effective this dayof , 20 . BETWEEN: The Corporation of The Township of Oro-Medontehereinafter called the "Corporation" -and- Enbridge Gas Distribution Inc. hereinaftercalled the “Gas Company" WHEREASthe Gas Company desires to distribute, store and transmit gas in the Municipality upon the terms and conditions of this Agreement; AND WHEREASby by-law passed by the Council of the Corporation (the "By-law"), the dulyauthorized officers have been authorized and directed to execute this Agreement on behalf of the Corporation; THEREFOREthe Corporation and the Gas Company agree as follows: Part I -Definitions 1.In this Agreement: a."decommissioned" and "decommissions" when used in connection with parts of the gas system, mean any parts of the gas system taken out of active use and purged in accordance with the applicable CSA standards and in no way affects the use of the term 'abandoned' pipeline for the purposesof the Assessment Act; b."Engineer/Road Superintendent" means the most senior individual employed by the Corporation with responsibilities for highways within the Municipality or the person designated by such senior employee or such other person as may from time to time be designated by the Council of the Corporation; c."gas" means natural gas, manufactured gas, synthetic natural gas, liquefied petroleum gas or propane-air gas, or a mixture of any of them, but does not include a liquefied petroleum gas that is distributed by means other than a pipeline; d.“gas system" means such mains, plants, pipes, conduits, services, valves, regulators, curb boxes, stations, drips or such other equipment as the Gas Company may require or deem desirable for the -1- Page 426 of 438 17.h) By-Law No. 2016-151: A By-Law to Authorize a Franchise... distribution, storage and transmission of gas in or through the Municipality; e."highway" means all common and public highways and shall include any bridge, viaduct or structure forming part of a highway, and any public square, road allowance or walkway and shall include not only the travelled portion of such highway, but also ditches, driveways, sidewalks, and sodded areas forming part of the road allowance now or at any time during the term hereof under the jurisdiction of the Corporation; f. "Model Franchise Agreement" means the form of agreement which the Ontario Energy Board uses as a standard when considering applications under the Municipal Franchises Act. The Model Franchise Agreement may be changed from time to time by the Ontario Energy Board; g. "Municipality" means the territorial limits of the Corporation on the date when this Agreement takes effect, and any territory which may thereafter be brought within the jurisdiction of the Corporation; h. "Plan" means the plan described in Paragraph 5 of this Agreement required to be filed by the Gas Company with the Engineer/Road Superintendent prior to commencement of work on the gas system; and i. whenever the singular, masculine or feminine is used in this Agreement, it shall be considered as if the plural, feminine or masculine has been used where the context of the Agreement so requires. Part II -Rights Granted 2.To provide gas service: The consent of the Corporation is hereby given and granted to the Gas Company to distribute, store and transmit gas in and through the Municipality to the Corporation and to the inhabitants of the Municipality. -2- Page 427 of 438 17.h) By-Law No. 2016-151: A By-Law to Authorize a Franchise... 3.To Use Highways. Subject to the terms and conditions of this Agreement the consent of the Corporation is hereby given and granted to the Gas Company to enter upon all highways now or at any time hereafter under the jurisdiction of the Corporation and to lay, construct, maintain, replace, remove, operate and repair a gas system for the distribution, storage and transmission of gas in and through the Municipality. 4. Duration of Agreement and Renewal Procedures. a. If the Corporation has not previously received gas distribution services, the rights hereby given and granted shall be for a term of 20 years from the date of final passing of the By-law. or b. Ifthe Corporation has previously received gas distribution services, the rights hereby given and granted shall be for a term of 20 years from the date of final passing of the By-law provided that, if during the 20- year term this Agreement, the Model Franchise Agreement is changed, then on the 7th anniversary and on the 14th anniversary of the date of the passing of the By-law, this Agreement shall be deemed to be amended to incorporate any changes in the Model Franchise Agreement in effect on such anniversary dates. Such deemed amendments shall not apply to alter the 20-year term. c. At any time within two years prior to the expiration of this Agreement, either party may give notice to the other that it desires to enter into negotiations for a renewed franchise upon such terms and conditions as may be agreed upon. Until such renewal has been settled, the terms and conditions of this Agreement shall continue, notwithstanding the expiration of this Agreement. This shall not preclude either party from applyingto the Ontario Energy Board for a renewal of the Agreement pursuant to section 10 of the Municipal Franchises Act. -3- Page 428 of 438 17.h) By-Law No. 2016-151: A By-Law to Authorize a Franchise... Part III -Conditions 5.Approval of Construction a. The Gas Company shall not undertake any excavation, opening or work which will disturb or interfere with the surface of the travelled portion of any highway unless a permit therefor has first been obtained from the Engineer/Road Superintendent and all work done by the Gas Company shall be to his satisfaction. b.Prior to the commencement of work on the gas system, or any extensions or changes to it (except service laterals which do not interfere with municipal works in the highway), the Gas Company shall file with the Engineer/Road Superintendent a Plan, satisfactory to the Engineer/Road Superintendent, drawn to scale and of sufficient detail considering the complexity of the specific locations involved, showing the highways in which it proposes to lay its gas system and the particular parts thereof it proposes to occupy. c.The Plan filed by the Gas Company shall include geodetic information for a particular location: i.where circumstances are complex, in order to facilitate known projects, including projects which are reasonably anticipated by the Engineer/Road Superintendent, or ii.when requested, where the Corporation has geodetic information for its own services and all others at the same location. d.The Engineer/Road Superintendent may require sections of the gas system to be laid at greater depth than required by the latest CSA standard for gas pipeline systems to facilitate known projects or to correct known highway deficiencies. e.Prior to the commencement of work on the gas system, the Engineer/Road Superintendent must approve the location of the work as shown on the Plan filed by the Gas Company, the timing of the work and any terms and conditions relating to the installation of the work. f.In addition to the requirements of this Agreement, if the Gas Company proposes to affix any part of the gas system to a bridge, viaduct or other structure, if the Engineer/Road Superintendent approves this proposal, he may require the Gas Company to comply with special -4- Page 429 of 438 17.h) By-Law No. 2016-151: A By-Law to Authorize a Franchise... conditions or to enter into a separate agreement as a condition of the approval of this part of the construction of the gas system. g.Where the gas system may affect a municipal drain, the Gas Company shall also file a copy of the Plan with the Corporation's Drainage Superintendent for purposes of the Drainage Act, or such other person designated by the Corporation as responsible for thedrain. h.The Gas Company shall not deviate from the approved location for any part of the gas system unless the prior approval of the Engineer/Road Superintendent to do so is received. i.The Engineer/Road Superintendent's approval, where required throughout this Paragraph, shall not be unreasonably withheld. j.The approval of the Engineer/Road Superintendent is not a representation or warranty as to the state of repair of the highway or the suitability of the highway for the gas system. 6.As Built Drawings The Gas Company shall, within six months of completing the installation of any part of the gas system, provide two copies of "as built" drawings to the Engineer/Road Superintendent. These drawings must be sufficient to accurately establish the location, depth (measurement between the top of the gas system and the ground surface at the time of installation) and distance of the gas system. The "as built" drawings shall be of the same quality as the Plan and, if the approved pre-construction plan included elevations that were geodetically referenced, the "as built" drawings shall similarly include elevations that are geodetically referenced. Upon the request of the Engineer/Road Superintendent, the Gas Company shall provide one copy of the drawings in an electronic format and one copy as a hard copy drawing. 7.Emergencies In the event of an emergency involving the gas system, the Gas Company shall proceed with the work required to deal with the emergency, and in any instance where prior approval of the Engineer/Road Superintendent is normally required for the work, the Gas Company shall use its best efforts to immediately notify the Engineer/Road Superintendent of the location and nature of the emergency and the work being done and, if it deems appropriate, notify the police force, fire or other emergency services having jurisdiction. The Gas Company shall provide the Engineer/Road Superintendent with at least one 24 hour emergency contact for the Gas Company and shall ensure the contacts are current. -5- Page 430 of 438 17.h) By-Law No. 2016-151: A By-Law to Authorize a Franchise... 8.Restoration The Gas Company shall well and sufficiently restore, to the reasonable satisfaction of the Engineer/Road Superintendent, all highways, municipal works or improvements which it may excavate or interfere with in the course of laying, constructing, repairing or removing its gas system, and shall make good any settling or subsidence thereafter caused by such excavation or interference. If the Gas Company fails at any time to do any work required by this Paragraph within a reasonable period of time, the Corporation may do or cause such work to be done and the Gas Company shall, on demand, pay the Corporation's reasonably incurred costs, as certified by the Engineer/Road Superintendent. 9.Indemnification The Gas Company shall, at all times, indemnify and save harmless the Corporation from and against all claims, including costs related thereto, for all damages or injuries including death to any person or persons and for damage to any property, arising out of the Gas Company operating, constructing, and maintaining its gas system in the Municipality, or utilizing its gas system for the carriage of gas owned by others. Provided that the Gas Company shall not be required to indemnify or save harmless the Corporation from and against claims, including costs related thereto, which it may incur by reason of damages or injuries including death to any person or persons and for damage to any property, resulting from the negligence or wrongful act of the Corporation, its servants, agents or employees. 10.Insurance a.The Gas Company shall maintain Comprehensive General Liability Insurance in sufficient amount and description as shall protect the Gas Company and the Corporation from claims for which the Gas Company is obliged to indemnify the Corporation under Paragraph 9. The insurance policy shall identify the Corporation as an additional named insured, but only with respect to the operation of the named insured (the Gas Company). The insurance policy shall not lapse or be cancelled withoutsixty (60) days' prior written notice to the Corporation by the Gas Company. b.The issuance of an insurance policy as provided in this Paragraph shall not be construed as relieving the Gas Company of liability not covered by such insurance or in excessof the policy limits of such insurance. -6- Page 431 of 438 17.h) By-Law No. 2016-151: A By-Law to Authorize a Franchise... c.Upon request by the Corporation, the Gas Company shall confirm that premiums for such insurance have been paid and that such insurance is in full force and effect. 11.Alternative Easement The Corporation agrees, in the event of the proposed sale or closing of any highway or any part of a highway where there is a gas line in existence, to give the Gas Company reasonable notice of such proposed sale or closing and, if it is feasible, to provide the Gas Company with easements over that part of the highway proposed to be sold or closed sufficient to allow the Gas Company to preserve any part of the gas system in its then existing location. In the event that such easements cannot be provided, the Corporation and theGas Company shall share the cost of relocating or altering the gas system to facilitate continuity of gas service, as provided for in Paragraph 12 of this Agreement. 12.Pipeline Relocation a.If in the course of constructing, reconstructing, changing, altering or improving any highway or any municipal works, the Corporation deems that it is necessary to take up, remove or change the location of any part of the gas system, the Gas Company shall,upon notice to do so, remove and/or relocate within a reasonable period of time such part of the gas system to a location approved by the Engineer/Road Superintendent. b.Where any part of the gas system relocated in accordance with this Paragraph is located on a bridge, viaduct or structure, the Gas Company shall alter or relocate that part of the gas system at its sole expense. c.Where any part of the gas system relocated in accordance with this Paragraph is located other than on a bridge, viaduct or structure, the costs of relocation shall be shared between the Corporation and the Gas Company on the basis of the total relocation costs, excluding the value of any upgrading of the gas system, and deducting any contribution paid to the Gas Company by others in respect to such relocation; and for these purposes, the total relocation costs shall be the aggregate of the following: i.the amount paid to Gas Company employees up to and including field supervisors for the hours worked on the project plus the current cost of fringe benefits for these employees, -7- Page 432 of 438 17.h) By-Law No. 2016-151: A By-Law to Authorize a Franchise... ii.the amount paid for rental equipment while in use on the project and an amount, charged at the unit rate, for Gas Company equipment while in use on the project, iii.the amount paid by the Gas Company to contractors for work related to the project, iv.the cost to the Gas Company for materials used in connection with the project, and v.a reasonable amount for project engineering and project administrative costs which shall be 22.5% of the aggregate of the amounts determined in items (i), (ii), (iii) and (iv) above. d.The total relocation costs as calculated above shall be paid 35% by the Corporation and 65% by the Gas Company, except where the part of the gas system required to be moved is located in an unassumed road or in an unopened road allowance and the Corporation has not approved its location, in which case the Gas Company shall pay 100% of the relocation costs. Part IV -Procedural And Other Matters 13.Municipal By-laws of General Application The Agreement is subject to the provisions of all regulating statutes and all municipal by-laws of general application, except by-laws which have the effect of amending this Agreement. 14.Giving Notice Notices may be delivered to, sent by facsimile or mailed by prepaid registered post to the Gas Company at its head office or to the authorized officers of the Corporation at its municipal offices, as the case may be. 15.Disposition of Gas System a.If the Gas Company decommissionspart of its gas system affixed to a bridge, viaduct or structure, the Gas Company shall, at its sole expense, remove the part of its gas system affixed to the bridge, viaduct or structure. b.If the Gas Company decommissions any other part of its gas system, it shall have the right, but is not required, to remove that part of its gas system. It may exercise its right to remove the decommissioned parts of its gas system by giving notice of its intention to do so by filing a Plan -8- Page 433 of 438 17.h) By-Law No. 2016-151: A By-Law to Authorize a Franchise... as required by Paragraph 5 of this Agreement for approval by the Engineer/Road Superintendent. If the Gas Company does not remove the part of the gas system it has decommissioned and the Corporation requires the removal of all or any part of the decommissioned gas system for the purpose of altering or improving a highway or in order to facilitate the construction of utility or other works in any highway, the Corporation may remove and dispose of so much of the decommissioned gas system as the Corporation may require for such purposes and neither party shall have recourse against the other for any loss, cost, expense or damage occasioned thereby. If the Gas Company has not removed the part of the gas system it has decommissioned and the Corporation requires the removal of all or any part of the decommissioned gas system for the purpose of altering or improving a highway or in order to facilitate the construction of utility or other works in a highway, the Gas Company may elect to relocate the decommissioned gas system and in that event Paragraph 12 applies to the cost of relocation. 16.Use of Decommissioned Gas System a.The Gas Company shall provide promptly to the Corporation, to the extent such information is known: i.the names and addresses of all third parties who use decommissioned parts of the gas system for purposes other than the transmission or distribution of gas; and ii.the location of all proposed and existing decommissioned parts of the gas system used for purposes other than the transmission or distribution of gas. b.The Gas Company may allow a third party to use a decommissioned part of the gas system for purposes other than the transmission or distribution of gas and may charge a fee for that third party use, provided i.the third party has entered into a municipal access agreement with the Corporation; and ii.the Gas Company does not charge a fee for the third party's right of access to the highways. c.Decommissioned parts of the gas system used for purposes other than the transmission or distribution of gas are not subject to the provisions of this Agreement. For decommissioned parts of the gas system used for purposes other than the transmission and distribution of gas, issues -9- Page 434 of 438 17.h) By-Law No. 2016-151: A By-Law to Authorize a Franchise... such as relocation costs will be governed by the relevant municipal access agreement. 17.Franchise Handbook The Parties acknowledge that operating decisions sometimes require a greater level of detail than that which is appropriately included in this Agreement. The Parties agree to lookfor guidance on such matters to the Franchise Handbook prepared by the Association of Municipalities of Ontario and the gas utility companies, as may be amended from time to time. 18.Agreement Binding Parties This Agreement shall extend to, benefit and bind the parties thereto, their successors and assigns, respectively. IN WITNESS WHEREOF the parties have executed this Agreement effective from the date written above. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE By: __________________________________________ By: __________________________________________ Duly Authorized Officer ENBRIDGE GAS DISTRIBUTION INC. By: __________________________________________ By: ___________________________________________ -10- Page 435 of 438 17.h) By-Law No. 2016-151: A By-Law to Authorize a Franchise... , 20 . MEDONTE - - - 11 and - . FRANCHISE AGREEMENT THE CORPORATION OF THE OWNSHIP OF ORO T ENBRIDGE GAS DISTRIBUTION INC. DATED this day of ENBRIDGE GAS DISTRIBUTION INC.500 Consumers RoadNorth York, OntarioM2J 1P8Attention: Regulatory Affairs Department Page 436 of 438 17.i) By-Law No. 2016-152: A By-Law to Repeal By-Law No. 201... Building Code Act, 1992, S.O. 1992, c.P. 23 Building Code Act, 1992, S.O. 1992, c.P. 23 Page 437 of 438 19.a) By-Law No. 2016-147: Being a by-law to confirm the pro... Municipal Act, 2001, S.O. 2001, C. 25, as amended Page 438 of 438