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09 14 2016 Council Agenda The Township of Oro-Medonte Council Meeting Agenda Council Chambers Wednesday, September 14, 2016 9:00 a.m. - Closed Session 10:00 a.m. - Open Session Page 1. Call to Order - Moment of Reflection: 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Robin Dunn, CAO re: Solicitor-client privilege (Burl's Creek). d) Robin Dunn, CAO re: Labour relations/employee negotiations (Organizational Update). e) Doug Irwin, Director, Corporate Services/Clerk re: Acquisition/disposition of land (2565 Bidwell Road, Block 54). 5. Minutes of Council and Committees: 5 - 29a) Minutes of Council meeting held on Monday, August 22, 2016. 30 - 32 b) Minutes of Special Council meeting held on Thursday, August 25, 2016. 33 - 35 c) Minutes of Accessibility Advisory Committee meeting held on Monday, August 29, 2016. 36 - 39 d) Minutes of Special Council meeting held on Wednesday, September 7, 2016. 6. Recognition of Achievements: None. 7. Public Meetings: None. Page 1 of 105 Council Meeting Agenda - September 14, 2016 8. Deputations: None. 9. Presentations: None. 10. Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. 11. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda, and shall be conducted as follows: Open Forum shall last no longer than 20 minutes; Each speaker shall be required to identify the agenda item they are speaking to and provide their name and address, which may become part of the public record; A speaker shall be limited to 2 minutes per agenda item; No response shall be provided to any question posed during Open Forum; No discussion, debate or decisions will occur during Open Forum; Each speaker is permitted to speak only once per agenda item; A speaker may provide comment on one agenda item and then shall step aside to enable another to provide comment on an agenda item; No speaker shall speak to a second agenda item until other individuals have had an opportunity to speak once; Speakers providing comment on the same agenda item, shall be requested to limit their comments so as to provide additional information and not repeat the same information provided by a previous speaker; Comments made during Open Forum will not form part of the minutes of the meeting; The following matters will not be permitted during Open Forum: o Comments/complaints against Members of Council or Township staff; o Matters beyond the jurisdiction of Council or the Township; o Closed Session agenda items, including current or pending litigation, or Insurance claims and/or pending claims by or against the Township; o Comments with respect to Minutes of Council and Committees; o Comments that are contrary to the Municipal Freedom of Information and Protection of Privacy Act; Page 2 of 105 Council Meeting Agenda - September 14, 2016 o Comments with respect to any applications which have proceeded through a Public Meeting in accordance with the Planning Act, with the exception of comment related to a recommendation contained within the Staff Report. The Chair may conclude Open Forum prior to the 20 minute maximum time limit, for non-compliance with the Open Forum parameters, Conduct of Members of the Public, or any other reason. 12. Reports of Municipal Officers: 40 - 42 a) Report No. FI2016-18, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re: Statement of Accounts - August 31, 2016. 43 - 47 b) Shawn Binns, Director, Operations & Community Services, correspondence dated August 26, 2016 from Ninette Gyorody, Orillia Museum of Art and History re: 2016 Grant Request Follow-up. 48 - 68 c) Report No. CS2016-13, Doug Irwin, Director, Corporate Services/Clerk re: Request to Lift One Foot Reserve on Block 29 to Access Blocks 24 and 25, Plan 51M-710. 13. Reports of Members of Council: a) Updates from Council Representatives County of Simcoe and Township Partners and Agencies. 14. Consent Agenda: 69 - 71 a) Announcements of Interest to the Public: 1. Oro World's Fair, September 16-17, 2016 at the Oro Agricultural Fairgrounds, Line 7 North and 82 & 84 15/16 Sideroad East. 2. Township of Severn, Township of Oro-Medonte, Notice of Closure, Replacement of Severn Bridge No. 3 beginning Monday, June 27, 2016 and is scheduled to reopen no later than Friday, November 25, 2016. 72 - 85 b) Nottawasaga Valley Conservation Authority, minutes of June 24, 2016 meeting and highlights of August 26, 2016 meeting. Staff Recommendation: Receive. 15. Communications/Petitions: 86 a) Correspondence dated August 22, 2016 from Rob Prouty, on behalf of the Shellswell Rink Volunteers re: Shed Request. 87 - 89 b) Correspondence dated August 30 and 31, 2016 from Ontario Good Roads Association re: 2017 OGRA Conference, February 26-March 1, 2017, Fairmont Royal York, Toronto. 90 - 92 c) Correspondence received August 30, 2016 from Jane Hay re: Request for Temporary Parking Exemption, September 17, 2016. Page 3 of 105 Council Meeting Agenda - September 14, 2016 93 - 104 d) Correspondence dated September 7, 2016 from Sean Rootham, Conservation Programs Specialist - Landowner Outreach, Ducks Unlimited Canada re: Request for an Exemption to By-Law No. 2016-056 (Site Alteration By-Law). \[Addenda\] 16. Notice of Motions: None. 17. By-Laws: None. 18. Closed Session Items (Unfinished Items): 19. Confirmation By-Law: 105 a) By-law No. 2016-135: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, September 14, 2016. 20. Questions from the Public Clarifying an Agenda Item: Questions from the Public Clarifying an Agenda Item provides an opportunity for the members of the public to seek clarification with respect to the decision which was made on an agenda item, the meaning of the decision and the next steps as a result of the decision. Questions from the Public Clarifying an Agenda Item shall last no longer than 10 minutes; Responses provided to questions posed during Questions from the Public Clarifying an Agenda Item shall be included within the 10 minute maximum time limit; Each speaker shall be required to identify the agenda item they are seeking clarification on and provide their name and address, which may become part of the public record; A speaker shall be limited to 1 minute per question; A speaker may pose a question and then shall step aside to enable another to pose a question; The Chair may conclude Questions from the Public Clarifying an Agenda Item prior to the 10 minute maximum time limit, for non- compliance with the above parameters, Conduct of Members of the Public, or any other reason. 21. Adjournment: a) Motion to Adjourn. Page 4 of 105 5.a) Minutes of Council meeting held on Monday, August 22, 2... Page 5 of 105 5.a) Minutes of Council meeting held on Monday, August 22, 2... Page 6 of 105 5.a) Minutes of Council meeting held on Monday, August 22, 2... Page 7 of 105 5.a) Minutes of Council meeting held on Monday, August 22, 2... Page 8 of 105 5.a) Minutes of Council meeting held on Monday, August 22, 2... Page 9 of 105 5.a) Minutes of Council meeting held on Monday, August 22, 2... Page 10 of 105 5.a) Minutes of Council meeting held on Monday, August 22, 2... Page 11 of 105 5.a) Minutes of Council meeting held on Monday, August 22, 2... Page 12 of 105 5.a) Minutes of Council meeting held on Monday, August 22, 2... Page 13 of 105 5.a) Minutes of Council meeting held on Monday, August 22, 2... Page 14 of 105 5.a) Minutes of Council meeting held on Monday, August 22, 2... Page 15 of 105 5.a) Minutes of Council meeting held on Monday, August 22, 2... Page 16 of 105 5.a) Minutes of Council meeting held on Monday, August 22, 2... Page 17 of 105 5.a) Minutes of Council meeting held on Monday, August 22, 2... Page 18 of 105 5.a) Minutes of Council meeting held on Monday, August 22, 2... Page 19 of 105 5.a) Minutes of Council meeting held on Monday, August 22, 2... Page 20 of 105 5.a) Minutes of Council meeting held on Monday, August 22, 2... Page 21 of 105 5.a) Minutes of Council meeting held on Monday, August 22, 2... Page 22 of 105 5.a) Minutes of Council meeting held on Monday, August 22, 2... Page 23 of 105 5.a) Minutes of Council meeting held on Monday, August 22, 2... Page 24 of 105 5.a) Minutes of Council meeting held on Monday, August 22, 2... Page 25 of 105 5.a) Minutes of Council meeting held on Monday, August 22, 2... Page 26 of 105 5.a) Minutes of Council meeting held on Monday, August 22, 2... Page 27 of 105 5.a) Minutes of Council meeting held on Monday, August 22, 2... Page 28 of 105 5.a) Minutes of Council meeting held on Monday, August 22, 2... Page 29 of 105 5.b) Minutes of Special Council meeting held on Thursday, Au... Page 30 of 105 5.b) Minutes of Special Council meeting held on Thursday, Au... Page 31 of 105 5.b) Minutes of Special Council meeting held on Thursday, Au... Page 32 of 105 5.c) Minutes of Accessibility Advisory Committee meeting hel... Page 33 of 105 5.c) Minutes of Accessibility Advisory Committee meeting hel... Page 34 of 105 5.c) Minutes of Accessibility Advisory Committee meeting hel... Page 35 of 105 5.d) Minutes of Special Council meeting held on Wednesday, S... Page 36 of 105 5.d) Minutes of Special Council meeting held on Wednesday, S... Page 37 of 105 5.d) Minutes of Special Council meeting held on Wednesday, S... Page 38 of 105 5.d) Minutes of Special Council meeting held on Wednesday, S... Page 39 of 105 12.a) Report No. FI2016-18, Paul Gravelle, Director, Finance... Page 40 of 105 12.a) Report No. FI2016-18, Paul Gravelle, Director, Finance... Page 41 of 105 12.a) Report No. FI2016-18, Paul Gravelle, Director, Finance... Page 42 of 105 12.b) Shawn Binns, Director, Operations & Community Services... Page 43 of 105 12.b) Shawn Binns, Director, Operations & Community Services... Page 44 of 105 12.b) Shawn Binns, Director, Operations & Community Services... Page 45 of 105 12.b) Shawn Binns, Director, Operations & Community Services... Page 46 of 105 12.b) Shawn Binns, Director, Operations & Community Services... Page 47 of 105 12.c) Report No. CS2016-13, Doug Irwin, Director, Corporate ... Page 48 of 105 12.c) Report No. CS2016-13, Doug Irwin, Director, Corporate ... Page 49 of 105 12.c) Report No. CS2016-13, Doug Irwin, Director, Corporate ... Page 50 of 105 12.c) Report No. CS2016-13, Doug Irwin, Director, Corporate ... Page 51 of 105 12.c) Report No. CS2016-13, Doug Irwin, Director, Corporate ... Page 52 of 105 12.c) Report No. CS2016-13, Doug Irwin, Director, Corporate ... Page 53 of 105 12.c) Report No. CS2016-13, Doug Irwin, Director, Corporate ... Page 54 of 105 12.c) Report No. CS2016-13, Doug Irwin, Director, Corporate ... Page 55 of 105 12.c) Report No. CS2016-13, Doug Irwin, Director, Corporate ... Page 56 of 105 12.c) Report No. CS2016-13, Doug Irwin, Director, Corporate ... Page 57 of 105 12.c) Report No. CS2016-13, Doug Irwin, Director, Corporate ... Page 58 of 105 12.c) Report No. CS2016-13, Doug Irwin, Director, Corporate ... Page 59 of 105 12.c) Report No. CS2016-13, Doug Irwin, Director, Corporate ... Page 60 of 105 12.c) Report No. CS2016-13, Doug Irwin, Director, Corporate ... Page 61 of 105 12.c) Report No. CS2016-13, Doug Irwin, Director, Corporate ... Page 62 of 105 12.c) Report No. CS2016-13, Doug Irwin, Director, Corporate ... Page 63 of 105 12.c) Report No. CS2016-13, Doug Irwin, Director, Corporate ... Page 64 of 105 12.c) Report No. CS2016-13, Doug Irwin, Director, Corporate ... Page 65 of 105 12.c) Report No. CS2016-13, Doug Irwin, Director, Corporate ... Page 66 of 105 12.c) Report No. CS2016-13, Doug Irwin, Director, Corporate ... Page 67 of 105 12.c) Report No. CS2016-13, Doug Irwin, Director, Corporate ... Page 68 of 105 14.a) Announcements of Interest to the Public: Oro World's F... 275ui!Zfbs! Page 69 of 105 14.a) Announcements of Interest to the Public: Oro World's F... Page 70 of 105 14.a) Announcements of Interest to the Public: Oro World's F... Page 71 of 105 14.b) Nottawasaga Valley Conservation Authority, minutes of ... Nottawasaga Valley Conservation Authority Board of Directors BOD-06-16 Friday June 24, 2016 Minutes Meeting Location: Town of New Tecumseth Municipal Office,10 Wellington Street East, New Tecumseth, Ontario L9R 1G8 NVCA Board Members Present: Councillor Doug Lougheed, ChairInnisfil (Town) Deputy Mayor Nina Bifolchi, Past ChairWasaga Beach (Town) Councillor Bob MeadowsAdjala-Tosorontio (Township) Councillor Gail LittleAmaranth (Township) Councillor Rose RomitaBarrie (City) Councillor Ron OrrBradford West Gwillimbury (Town) Councillor Deb DohertyCollingwood (Town) Councillor Keith WhiteEssa (Township)(arrived at 9:30 a.m.) Councillor Terry MokriyGrey Highlands (Municipality) Mayor Darren WhiteMelancthon (Township) Councillor Fred NixMono (Town) Councillor Earl HawkinsMulmur (Township) Councillor Donna JebbNew Tecumseth (Town) Councillor Phil HallOro-Medonte (Township) Councillor Walter BenottoShelburne (Town) Mayor Bill FrenchSpringwater (Township) Regrets: Deputy Mayor Gail Ardiel, Vice ChairBlue Mountains (Town) Councillor Connie LeishmanClearview (Township) NVCA Staff Present: D. Gayle Wood, Chief Administrative Officer Sheryl Flannagan, Director, Corporate Services Chris Hibberd, Director,Planning Services Barb Perreault, Manager, Regulations and Enforcement Byron Wesson, Director, Land, Education and Stewardship Services Tom Reeve, Senior Manager, Engineering Services Laurie Barron, Coordinator, CAO and Corporate Services CALL TO ORDER Chair Lougheed called the meeting to order at 9:10 a.m. Page 72 of 105 14.b) Nottawasaga Valley Conservation Authority, minutes of ... Nottawasaga Valley Conservation Authority Board of Directors meeting BOD-06-16 June 24, 2016Page 2of 12 1.ADOPTION OF THE AGENDA Moved by: W. BenottoSeconded by: B. French RES: 61-16RESOLVED THAT: the agenda for Boardof Directors Meeting BOD- 06-16 dated June 24, 2016 be approvedas amended to include: Correspondence B.8 and B.9 as well as an announcement on a Phragmites Workshop to be held September 13, 2016at the Tiffin Centre for Conservation; and FURTHER THAT: the location of future board meetings be discussed under new business. Carried; 2.DECLARATIONS OF PECUNIARY AND CONFLICT OF INTEREST Essa Township’sCouncillor Keith White declared a conflict on closed session item number 11 regarding a legal matter with Essa Township. 3.ANNOUNCEMENTS a)CirculationofConservationOntario’s2015 AnnualReport.See linkbelow (http://www.conservationontario.ca/about-us/conservation- ontario/annual-report) b)IanOckenden,NVCA’s WatershedMonitoringSpecialisthas completedhis Level1 ElectrofishingCertificationallowinghimtoelectrofishandtotrain NVCA staff. c)JeffAndersen,NVCA’sRegulationsTechnicianinstructedtheOntario Stream AssessmentProtocolCourse.Thefive-day course wasdesigned totrainandcertifyusersinavarietyofstandardizedstreamassessment techniques for evaluatinghabitat,benthos andfishcommunitiesin Ontario’swadeable streams. d)BrittanyHope,NVCA’s WatershedMonitoringTechniciancompletedthe OntarioStreamAssessmentProtocolCourse. Page 73 of 105 14.b) Nottawasaga Valley Conservation Authority, minutes of ... Nottawasaga Valley Conservation Authority Board of Directors meeting BOD-06-16 June 24, 2016Page 3of 12 e)StreamsideTree Planting! BetweenApril30andMay31,NVCA’s stewardshipteamandourpartners (SouthSimcoe StreamNetwork, Nature Conservancyof Canada,andmanyschoolsandcommunity groups) plantedthousands oftrees alongstreamsandinwetlands across thewatershed. 4.PRESENTATIONS There are no presentations requested for this meeting. Township of Essa’sCouncillor Keith White arrived at 9:30 am. 5.DEPUTATIONS Flood Warning and Forecasting Glenn Switzer, Director, Engineering and Technical Services Tom Reeve, Senior Manager, Engineering Services The board of directors received a deputation from Tom Reeve, NVCA’s Senior Manager, Engineering Services, on the authority’s Flood Warning and Forecasting program. NVCA is responsible for flood forecasting in the watershed, monitoring river flow conditions and issuing flood messages and warnings as warranted. As well, the authority plays a role in flood prevention, protection and mitigation, and emergency preparedness and response. The authority’s Flood Risk Management Plan addresses these issues. Moving forward, NVCA has applied for federal funding under the National Disaster Mitigation Program (NDMP) to update the Nottawasaga River watershed floodplain mapping (hydrology data). Currently, the authority’s mapping is based on data from 1988. This update will ensure that decisions are made using current data. If funding is approved, it is anticipated that the update will be conducted in-house starting in January 2017. Moved by: T. MokriySeconded by: D. Jebb RES: 62-16RESOLVED THAT: the Board of Directors receive the Flood Warning and Forecasting deputation from the Senior Manager, Engineering Services. Carried; Page 74 of 105 14.b) Nottawasaga Valley Conservation Authority, minutes of ... Nottawasaga Valley Conservation Authority Board of Directors meeting BOD-06-16 June 24, 2016Page 4of 12 6.DELEGATIONS Thereareno delegations requested for this meeting. 7.HEARINGS There are no Hearingsrequested under Section 28 of the Conservation Authorities Actfor this meeting. 8.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Board Members were requested to identify those items from the Consent List that they wish to have considered for separate discussion. 9.ADOPTION OF CONSENT LIST AND IDENTIFICATION OF ITEMS REQUIRING SEPARATE DISCUSSION Moved by: W. BenottoSeconded by: K. White RES: 63-16RESOLVED THAT: agenda items number(s) B.8,C.2, C.8,C.9, C.13, have been identified as requiring separate discussion be referred for discussion under Agenda Item #10; and all Consent List Agenda Items not referred for separate discussion be adopted as submitted to the board and staff be authorized to take all necessary action required to give effect to same; and FURTHER THAT: any items in consent list not referred for separate discussion, and for which conflict has been declared, are deemed not to have been voted on or discussed by the individual making the declaration. Carried; CONSENT LIST A.Adoption of Minutes (A.1) Approval of Minutes of the Board of Directors Meeting BOD-05-16 held May 27, 2016. Page 75 of 105 14.b) Nottawasaga Valley Conservation Authority, minutes of ... Nottawasaga Valley Conservation Authority Board of Directors meeting BOD-06-16 June 24, 2016Page 5of 12 B.Correspondence (B.1) A letterfromDr.K.KellieLeitch,MP,receivedMay19,2016advising thatthe NVCA hasbeenapprovedtoreceivefundingthroughthe2016 Canada SummerJobsProgram. (B.2)AletterfromtheTownshipofAdjala-Tosorontio,receivedMay30, 2016 regardingfundingsupportfortheimplementationof2016- 2017 Phase of “ImplementingaPine RiverFisheries Enhancement PlanandPhosphorous ReductionStrategy”. (B.3)AletterfromtheMinistryofthe EnvironmentandClimate Change, received June9,2016regardingtheawardofNVCA’sGreatLakes GuardianCommunityFundProject“RestoringTree Coverinthe MinesingWetlands”. (B.4)AletterfromtheMinisterofthe EnvironmentandClimate Change, Glen Murray,receivedJune9,2016 regardingthe Source Protection Plancongratulatingthe commitmentofthe Source Protection Committee staffin ensuringthe success oftheprogram. (B.5)AletterfromtheTownshipofAmaranthreceivedJune3,2016 authorizingan agreementwiththeNVCA toappointaRisk ManagementOfficialandaRisk ManagementInspector. (B.6)AletterfromtheMinistryofNaturalResources andForestryreceived June 13, 2016regardingatransferpaymentfortheFloodProgram. (B.7)AletterfromEnvironmentCanadareceivedJune13,2016advising approval offundingfortheMinesingWetlandHabitatCreationProject. (B.9)A email from the Deputy Clerk, Clearview Township received June 21, 2016 regarding funding for the Mad River Restoration Project. Page 76 of 105 14.b) Nottawasaga Valley Conservation Authority, minutes of ... Nottawasaga Valley Conservation Authority Board of Directors meeting BOD-06-16 June 24, 2016Page 6of 12 C. Staff Reports (C.1)StaffReportNo.32-06-16-BODfromthe Director,Land,Educationand StewardshipServices regardingNVCA VehiclePurchase. (C.3)StaffReportNo.34-06-16-BODfromthe Director,Land,Education andStewardshipServices regardingtheMinesingWetlandHabitat Creation Project. (C.4)StaffReportNo.35-06-16-BODfromthe Director,PlanningServices regardingtheProtocolandService Agreementbetweenthe Townshipof Springwater, SevernSoundEnvironmentalAssociation andNottawasaga ValleyConservationAuthority. (C.5)StaffReportNo.36-06-16-BODfromthe Director,PlanningServices Regardingupdates totheProcedures forImplementationofOntario Regulation172/06Guideline (C.6)StaffReportNo.37-06-16-BODfromthe Director,PlanningServices regardingPermits/ApprovalsundertheConservationAuthoritiesAct forthe PeriodNovember28,2015to June10,2016. (C.7)StaffReportNo.38-06-16-BODfromthe Director,PlanningServices Recommendation5,Service DeliveryandOperationalReview,2010 PlanningProgramReview. (C.10)StaffReportNo.41-06-16-BODfromthe Director,Corporate Services regardingthe Communications Report–May12to June 12,2016. (C.11) StaffReportNo.42-06-16-BODfromthe ChiefAdministrativeOfficer regardinganNVCA Climate Change StrategyandActionPlan Framework. (C.12) StaffReportNo.43-06-16-BODfromthe ChiefAdministrative Officer regardingthe NVCA BoardGovernance TransitionPlan Update. Page 77 of 105 14.b) Nottawasaga Valley Conservation Authority, minutes of ... Nottawasaga Valley Conservation Authority Board of Directors meeting BOD-06-16 June 24, 2016Page 7of 12 The Board of Directors recessed at 10:14 a.m. The Board of Directors reconvened at 10:30 a.m. 10.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items referred for Separate Discussion. B.Correspondence: (B.8)A letter from the Town of Innisfil dated June 16, 2016 regarding the adopted agreement with the NVCA who are to provide a Risk Management Officer, including a Risk Management Official and Risk Management Inspector for the purpose of enforcement of the Source Water Protection Plan. Moved by: W.BenottoSeconded by: D. Doherty RES:64-16 RESOLVED THAT: the Clean Water Act, 2006 Part IV enforcement responsibilities for the Town of Innisfil to the Nottawasaga Valley Conservation Authority (NVCA) be approved; and FURTHER THAT: an enforcement transfer agreement as required through Sections 48 (1-3) of the Act be executed; and FURTHER THAT: the NVCA Board of Directors approve the Chief Administrative Officer and the NVCA Chair to enter into this agreement. Carried; C.Staff Reports: (C.2)StaffReportNo.33-06-16-BODfromthe Director,Land,Education andStewardshipServices regardingthe Canada150Community Infrastructure Program–InfrastructureImprovementstoFortWillow ConservationArea. Moved by: W. Benotto Seconded by: B. French RES: 65-16RESOLVED THAT: StaffReportNo.33-06-16-BODregarding submissionto the Canada150 CommunityInfrastructure Programbereceived;and Page 78 of 105 14.b) Nottawasaga Valley Conservation Authority, minutes of ... Nottawasaga Valley Conservation Authority Board of Directors meeting BOD-06-16 June 24, 2016Page 8of 12 FURTHERTHAT: staffsubmitafundingrequestto FedDev Ontariofor considerationofinfrastructureimprovementsat Historic FortWillow;and FURTHERTHAT:theNVCA share ofprojectcostsbeing $15,200be appropriatedfromreserve. Carried; (C.8)StaffReportNo.39-06-16-BODfromthe Director,Engineeringand TechnicalServices regardingthe NationalDisasterMitigationPlan (NDMP). Moved by: R. OrrSeconded by: F. Nix RES: 66-16RESOLVED THAT:the BoardofDirectorsapprove Staff ReportNo.39-06-16-BODregardingthe NationalDisaster MitigationProgram;and FURTHERTHAT:theBoardofDirectorsapprovematching fundingshouldthefederalNDMPprojectbeapproved. Carried; (C.9)StaffReportNo.40-06-16-BODfromthe DirectorofEngineeringand TechnicalServices regardingthe AppointmentofanAlternateRisk ManagementOfficialaswellastheappointmentofanewRisk Management InspectorfortheNottawasagaValley Conservation Authorityasrequired underSections48(1-3) oftheCleanWaterAct, 2006. Moved by:W. BenottoSeconded by: T. Mokriy RES: 67-16RESOLVED THAT:StaffReportNo.40-06-16-BOD regardingthe Appointment ofanAlternateRisk ManagementOfficialaswellastheappointmentofanew RiskManagementInspectorforthe NottawasagaValley ConservationAuthorityasrequiredunderSections48(1-3) oftheCleanWaterAct,2006beapprovedbytheBoardof Directors; and Page 79 of 105 14.b) Nottawasaga Valley Conservation Authority, minutes of ... Nottawasaga Valley Conservation Authority Board of Directors meeting BOD-06-16 June 24, 2016Page 9of 12 FURTHERTHAT:Mr.TomReeve,NVCA’sSeniorManager, EngineeringServices beappointed as AlternateRisk ManagementOfficialasrequired underSections48(1-3) of theCleanWaterAct,2006 beapproved;and FURTHERTHAT:Mr.MichaelSaunders,NVCA’s Agricultural WaterTechnologistasRisk ManagementInspectoras requiredunderSections48(1-3) oftheCleanWaterAct, 2006 beapproved;and FURTHERTHAT: acertificate ofappointmentbeissuedas requiredbySection48(3)oftheAct. Carried; (C.13)StaffRepotNo.45-06-16-BODfromthe Director,Land,Education and StewardshipServices regardingthe Canada150Community Infrastructure Program–GrantSupport–Friends ofUtopiaGrist Mill. Moved by: K. WhiteSeconded by: W. Benotto: RES: 68-16RESOLVED THAT: StaffReportNo.45-06-16-BOD regardingasubmissionto the Canada150 Community InfrastructureProgrambythe Friends ofUtopiaGristMill andParkbereceived;and FURTHERTHAT:theNVCA supporttheapplicationbythe Friendsand participate onacommitteetoraise fundsfor thisproject. Carried; 11.CLOSED SESSION Moved by: K. WhiteSeconded by: P. Hall RES: 69-16RESOLVED THAT: this meetingof the Board of Directors No.06-16 move into closed session at 10:50a.m. to address matters pertaining to: Personal matters about an identifiable individual, including Authority staff. Page 80 of 105 14.b) Nottawasaga Valley Conservation Authority, minutes of ... Nottawasaga Valley Conservation Authority Board of Directors meeting BOD-06-16 June 24, 2016Page 10of 12 Litigation or potential litigation, including matters before administrative tribunals, affecting the Authority 6 month legal update Dunn Capital Corporation Legal Opinion Human Resource matter Carried; Township of Springwater’s Mayor Bill French left the meeting at 11:00 a.m. Moved by: P. HallSeconded by: R. Orr RES: 70-16RESOLVED THAT: the Board of Directors rise from closed session at 12:05 p.m. and report progress. Carried; Moved by: D. JebbSeconded by: D. Doherty RES: 71-16RESOLVED THAT: the Board of Directors received Staff Report No. 44-06-16-BOD regarding NVCA 2016 6 Month Legal Status Update. Carried; Moved by:D. JebbSeconded by: E. Hawkins RES: 72-16RESOLVED THAT: all legal and human resource matters were updated in closed session. Carried; Moved by:T. MokriySeconded by: G. Little RES: 73-16WHEREAS: Nottawasaga Valley Conservation Authority’s (NVCA) Chief Administrative Officer (CAO), D. Gayle Wood currently is under contract until December 31, 2016; and WHEREAS: CAO D. Gayle Wood hasannounced to the Board her intention to retire from the NVCA effective May 26, 2017; therefore BE IT RESOLVED: the NVCA board regretfully accepts CAO Wood’s verbal notification of her retirement effective May 26, 2017; and Page 81 of 105 14.b) Nottawasaga Valley Conservation Authority, minutes of ... Nottawasaga Valley Conservation Authority Board of Directors meeting BOD-06-16 June 24, 2016Page 11of 12 FURTHER THAT: the board authorizes the extension of CAO Wood’s current contract until May 26, 2017 under the same terms and conditions save and except that compensation be increased by the same percentage as other NVCA employees upon finalization of the 2017 NVCA budget for the extension period; and FURTHER THAT: the NVCA board directs the CAO to prepare a CAO recruitment and transition plan to be presented to the board at the August 26, 2016 board meeting; and FURTHER THAT: the NVCA board thanks the CAO for her valuable contribution to the NVCAto date and the anticipated future impact her efforts will have on the NVCA moving forward. Carried; Moved by: W. BenottoSeconded by: D. White RES: 74-16RESOLVED THAT: the Board of the NVCA would like to thank and complimentPlanning, Stewardship and Human Resource staff on all of the work they have done on the legal files. Carried; 12.OTHER BUSINESS Township of Springwater’s Mayor Bill French added future location of NVCA Board meetings. This item was deferred to the August 26, 2016 board meeting as Mayor French left the meeting before this item could be discussed. Page 82 of 105 14.b) Nottawasaga Valley Conservation Authority, minutes of ... Nottawasaga Valley Conservation Authority Board of Directors meeting BOD-06-16 June 24, 2016Page 12of 12 ADJOURN Moved by: D. JebbSeconded by: P. Hall RES: 75-16RESOLVED THAT: the Board of Directors adjourn at 12:11p.m. until the next scheduled meeting on August 26, 2016to be held at the Tiffin Centre for Conservation, 8195 8th Line, Utopia. Carried; ____________________________________________ Doug Lougheed, NVCA ChairD. Gayle Wood, Chief Administrative Officer Approved this _____ day of __________, 2016 Page 83 of 105 14.b) Nottawasaga Valley Conservation Authority, minutes of ... NVCA BoardMeeting Highlights,August 26, 2016 Next Board Meeting:September 23, 2016 For the full meeting agenda including documents and reports, visit nvca.on.ca/about/boardofdirectors. Draft 2017budgetexpected in SeptemberIn brief The board approved guidelines for the During the meeting the board also: development of thedraft 2017 NVCA budget. approved a municipal service agreementwith Further, the board approved a series of budget the Township of Adjala-Tosorontio. This assumptions to help direct the budget agreement outlines services NVCA will provide development process. The draft budget will be to Adjala-Tosorontio regarding applications consideredby the Board of Directors at their under the Planning Act. September 23, 2016, meeting. approved Milestone 1 of the NVCA’s Climate Change Strategy Action Plan. Conservation Authorities ActReview update approved the NVCA’s Asset Management Plan The board received a deputation from Chief for implementation. Administrative Officer (CAO) Gayle Wood outlining next steps in theprovincialConservation approved a report from NVCA’s Director of Authorities ActReview. The province’s stated Planning Services regarding the Province’s objective for the review is to “identify Four Plan Review and directed staff to provide opportunities to improve the legislative, comments to the province by September 30, regulatory and policy framework that currently 2016.The board also directed staff to prepare governs the creation, operation and activities of a report for theirSeptember meeting to conservation authorities.”enable further discussion on the Niagara Escarpment Commission in the context of the In May 2016, the province released their proposed Provincial Plan Review. priorities in a report entitled, “Conserving our Future –Proposed Priorities for Renewal.”received a staff report outlining the NVCA’s accomplishments under Environment Canada’s The board approved NVCA’s response to these Lake Simcoe South-eastern Georgian Bay proposed priorities, and directed staff to submit Clean-up Fund. them to the province by September 9, 2016. Future Meetings&Events Chief Administrative Officer Recruitment The board approved a CAO recruitment plan and Paddlethe Nottawasaga River the creationof an ad hoc committeeto oversee September 11, 2016—9:00 a.m. to 12:00 p.m. the process.The committee will include NVCA Lower Nottawasaga River, Wasaga Beach Chair Doug Lougheed, Vice Chair Gail Ardiel, Past Chair Nina Bifolchiand Board Member Phil Hall. The NVCA board of directors will approve the final (continued) CAO selection. It is expectedthat the new CAO will join the NVCA late May or early June 2017. th 8195 8Line, Utopia, ON, L0M 1T0705-424-1479 admin@nvca.on.ca www.nvca.on.ca Page 84 of 105 14.b) Nottawasaga Valley Conservation Authority, minutes of ... NVCA Board Highlights Page 2of 2 Phragmites and Invasive Species WorkshopFort Willow National Historic Site Designation September 13, 2016—9:00 a.m. to 3:00 p.m.September 30, 2016—11:00 a.m. Tiffin Centre for Conservation, 8195 8th Line, (earlier arrival required for shuttle to site) UtopiaFort Willow Conservation Area, Springwater Township This is a hands-on workshop on how to identify and remove phragmites and other invasive Festival at Fort Willow species. It will be of particular interest to October 1, 2016—10:00 a.m. -4:00 p.m. municipal staff working in roads, parks and similar Fort Willow Conservation Area, Springwater capacities. Township NVCA Board of Directors Meeting TDTree Days Community Tree Plant September 23, 2016—9:00 a.m. -12:00 p.m. –Hockley Valley Collingwood Public Library, 55 Ste. Marie St. October 2, 2016—9:00a.m.-12:00 p.m. Collingwood, L9Y 0W6 Baker Pond, 246372 Hockley Rd, Orangeville To be followed by the NVCA Board of Directors Watershed Bus Tour, 12:00 p.m. to 3:00 p.m. TD Tree Days Community Tree Plant –Minesing September 25, 2016—9:00 a.m.-12:00 p.m. Minesing Wetlands, 2274 George Johnston Rd Page 85 of 105 15.a) Correspondence dated August 22, 2016 from Rob Prouty, ... Page 86 of 105 15.b) Correspondence dated August 30 and 31, 2016 from Ontar... Uif!nboebuf!pg!uif!Poubsjp!Hppe!Spbet!Bttpdjbujpo!jt!up!sfqsftfou!uif!usbotqpsubujpo!boe!qvcmjd!xpslt!joufsftut!pg! nvojdjqbmjujft!uispvhi!bewpdbdz-!dpotvmubujpo-!usbjojoh!boe!uif!efmjwfsz!pg!jefoujgjfe!tfswjdft/ Page 87 of 105 15.b) Correspondence dated August 30 and 31, 2016 from Ontar... Page 88 of 105 15.b) Correspondence dated August 30 and 31, 2016 from Ontar... Page 89 of 105 15.c) Correspondence received August 30, 2016 from Jane Hay ... Page 90 of 105 15.c) Correspondence received August 30, 2016 from Jane Hay ... Page 91 of 105 15.c) Correspondence received August 30, 2016 from Jane Hay ... Page 92 of 105 15.d) Correspondence dated September 7, 2016 from Sean Rooth... Page 93 of 105 15.d) Correspondence dated September 7, 2016 from Sean Rooth... Page 94 of 105 15.d) Correspondence dated September 7, 2016 from Sean Rooth... Page 95 of 105 15.d) Correspondence dated September 7, 2016 from Sean Rooth... Page 96 of 105 15.d) Correspondence dated September 7, 2016 from Sean Rooth... Page 97 of 105 15.d) Correspondence dated September 7, 2016 from Sean Rooth... Page 98 of 105 15.d) Correspondence dated September 7, 2016 from Sean Rooth... Page 99 of 105 15.d) Correspondence dated September 7, 2016 from Sean Rooth... Page 100 of 105 15.d) Correspondence dated September 7, 2016 from Sean Rooth... Page 101 of 105 15.d) Correspondence dated September 7, 2016 from Sean Rooth... Page 102 of 105 15.d) Correspondence dated September 7, 2016 from Sean Rooth... Page 103 of 105 15.d) Correspondence dated September 7, 2016 from Sean Rooth... Page 104 of 105 19.a) By-law No. 2016-135: Being a by-law to confirm the pro... Nvojdjqbm!Bdu-!3112-!T/P/!3112-!D/!36-!bt!bnfoefe! Page 105 of 105