Loading...
11 26 2014 Council Agenda The Township of Oro-Medonte Council Meeting Agenda Council Chambers Wednesday, November 26, 2014 12:30 p.m. - Closed Session 1:00 p.m. - Open Session Page 1.Call to Order - Private Prayer/Moment of Reflection: 2.Adoption of Agenda: a) Motion to Adopt the Agenda. 3.Disclosure of Pecuniary Interest: 4.Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Councillor Meyer re: Personal matters about an identifiable individual (CAO Performance Management). d) Robin Dunn, CAO, re: Education or training of members (Knowledge Transfer). 5.Minutes of Council and Committees: 8 - 12a) Minutes of Human Resources Committee meeting held on Wednesday, November 12, 2014. 13 - 30 b) Minutes of Council meeting held on Wednesday, November 12, 2014. 31 - 33 c) Minutes of Special Council meeting held on Wednesday, November 19, 2014. 34 - 39 d) Minutes of Committee of Adjustment meeting held on Thursday, November 20, 2014. 6.Recognition of Achievements: None. 7.Public Meetings: 40 - 42 a) 7:00 p.m. Proposed Amendment to the Zoning By-Law, 1064 Line 5 North, Concession 5 East Part Lot 14 East Part Lot 15, (former Township of Oro), Township of Oro-Medonte, 2014-ZBA-15 (Partridge) \[Refer to Items 10i) and Page 1 of 423 Council Meeting Agenda - November 26, 2014 15p)\]. 43 - 45 b) 7:00 p.m. Proposed Amendment to the Zoning By-Law, 665 Line 8 North, Concession 9 West Part Lot 17, (former Township of Oro), Township of Oro- Medonte, 2014-ZBA-16 (Partridge) \[Refer to Items 10j) and 15q)\]. 46 - 48 c) 7:00 p.m. Proposed Amendment to the Zoning By-Law, 425 Line 2 South, Concession 3 West Part Lot 23, (former Township of Oro), Township of Oro- Medonte, 2014-ZBA-17 (Piotrowski) \[Refer to Items 10k) and 15r)\]. 49 - 52 d) 7:15 p.m. Proposed Amendment to the Zoning By-Law, 1106 Horseshoe Valley Road (County Road 22), Part of Lots 1 & 2, Concession 3 (former Township of Medonte), Township of Oro-Medonte, 2014-ZBA-14 (Heights of Horseshoe Ski & Country Club). 8.Deputations: None. 9.Identification From the Public of an Agenda Item of Interest: 10.Reports of Municipal Officers: 53 - 68 a) Robin Dunn, CAO, re: Education or training of members - Council-Elect Orientation. 69 - 71 b) Report No. FI2014-23, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re: Statement of Accounts October 31, 2014. 72 - 148 c) Report No. RC2014-21, Shawn Binns, Director, Recreation and Community Services re: A Framework for the Management of Special Events in Oro- Medonte. 149 - 172 d) Report No. CSI2014-10, Donna Hewitt, Director, Corporate & Strategic Initiatives re: Corporate Projects Status Update September/October, 2014. 173 - 178 e) Report No. TES2014-21, Jerry Ball, Director, Transportation and Environmental Services re: Results for RFP No. TES2014-01 Supply and Delivery of 2014 Model Hand Feed Brush Chipper (Including Trade-in). f) Report No. TES2014-22, Jerry Ball, Director, Transportation & Environmental Services re: Horseshoe Valley Water Share \[will be withdrawn upon adoption\]. 179 - 183 g) Report No. TES2014-23, Jerry Ball, Director, Transportation & Environmental Services re: Water Consumption Rates. 184 - 188 h) Report No. DS2014-067, Andria Leigh, Director, Development Services re: Site Plan Agreements and Removal of Holding Provisions, (Democrat Maplewood Limited), Plan 51M-957, (Former Township of Oro) \[Refer to Items 15b)-15o)\]. 189 - 195 i) Report No. DS2014-068, Andria Leigh, Director, Development Services re: Page 2 of 423 Council Meeting Agenda - November 26, 2014 Zoning By-law Amendment, 2014-ZBA-15, James & Nancy Partridge, 1064 Line 5 North, CON 5 E PT LOT 14 E PT LOT 15 (Oro), Township of Oro- Medonte \[Refer to Item 15p)\]. 196 - 203 j) Report No. DS2014-069, Andria Leigh, Director, Development Services re: Zoning By-law Amendment, 2014-ZBA-16, James Partridge, 665 Line 8 North, CON 9 W PT LOT 17 (Oro), Township of Oro-Medonte \[Refer to Item 15q)\]. 204 - 210 k) Report No. DS2014-070, Andria Leigh, Director, Development Services re: Zoning By-law Amendment, 2014-ZBA-17, Edmund Piotrowski, 425 Line 2 South, CON 3 W PT LOT 23 (Oro), Township of Oro-Medonte \[Refer to Item 15r)\]. 211 - 225 l) Report No. DS2014-071, Andria Leigh, Director, Development Services re: Request for Extension of Draft Plan Approval, Plan of Subdivision Application 2008-SUB-02, Lake Simcoe Aeropark Inc., Part Lots 18 and 19, Concession 8 (Oro), Township of Oro-Medonte. 226 - 227 m) Report No. CS2014-24, Doug Irwin, Director, Corporate Services/Clerk re: Amendment to the Records Retention By-law No. 2013-116 \[Refer to Item 15a)\]. 228 - 258 n) Report No. CS2014-25, Doug Irwin, Director, Corporate Services/Clerk re: Procedural By-law Update. 11.Reports of Members of Council: None. 12.Consent Agenda: 259 - 262 a) Announcements of Interest to the Public: 1. St. Luke's Anglican Church, Christmas Crafts & Bake Sale, Hwy #12 West at Price's Corners, Saturday, November 29, 2014, 9:00am-3:30pm. 2. County of Simcoe Organics Processing Facility (OPF) and Materials Management Facility (MMF) Infrastructure Projects, Public Consultation Session, Tuesday, December 2, 2014, Simcoe County Museum, Meetings Rooms A & B, 2:00-4:00pm, 6:00-8:00pm. 3. Township of Oro-Medonte, Inaugural Meeting, Wednesday, December 3, 2014, 7:00pm. 4. Severn Sound Environmental Association, Dufferin Simcoe Stewardship, Township of Oro-Medonte, Tree Seedling Distribution, Order Deadline, Friday, January 16, 2015. 263 - 268 b) Minutes of Sustainability Plan Steering Committee meeting held on July 31, 2014. Staff Recommendation: Receive. 269 c) Correspondence dated November 7, 2014 from Sue Bragg, Gaviller & Company LP re: 2014 Interim Audit. Page 3 of 423 Council Meeting Agenda - November 26, 2014 Staff Recommendation: Receive. 270 d) Correspondence dated November 10, 2014 from Joel Locklin, Manager (A), Program Operations, Ministry of Agriculture, Food and Rural Affairs re: Ontario Community Infrastructure Fund (OCIF) Application-Based Component. Staff Recommendation: Receive. 271 e) Correspondence dated November 10, 2014 from Joel Locklin, Manager (A), Program Operations, Ministry of Agriculture, Food and Rural Affairs re: Building Canada Fund - Small Communities Fund (SCF). Staff Recommendation: Receive. 272 - 286 f) Severn Sound Environmental Association re: 2013 Annual Report. Staff Recommendation: Receive. 287 - 288 g) Correspondence dated November 12, 2014 from Charles Gardner, Medical Officer of Health, Simcoe Muskoka District Health Unit re: New Food Inspection Disclosure Program Coming Soon. Staff Recommendation: Receive. 13.Communications: 289 - 292 a) Correspondence dated October 10, 2014 from Roy Maddox, Sno Voyageurs Snowmobile Club re: Request to Renew Ontario Federation of Snowmobile Clubs Memorandum of Understanding for a Two Year Term (2014/2015 and 2015/2016) \[Refer to Item 15t)\]. 293 - 295 b) Correspondence dated October 21, 2014 from Rob Love, President, Orillia District Snowmobile Club re: Request to Renew Ontario Federation of Snowmobile Clubs Memorandum of Understanding for a Two Year Term (2014/2015 and 2015/2016) \[Refer to Item 15u)\]. 296 - 297 c) Correspondence dated November 17, 2014 from Joel Locklin, Manager (A), Program Operations, Ministry of Agriculture, Food and Rural Affairs re: Ontario Community Infrastructure Fund - Formula-Based Funding Contribution Agreement. 14.Notice of Motions: None. 15.By-Laws: 298 - 299 a) By-Law No. 2014-170: Being a By-law to Amend By-Law No. 2013-116, A By-Law to Provide a Schedule of Retention Periods for the Records of the Township of Oro-Medonte. 300 - 312 b) By-Law No. 2014-173: A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro- Medonte and Democrat Maplewood Limited described as lands as follows: Lot 91, Plan 51M-957, as in 58533-0315 LT, Roll # 4346-010-003-26591, Page 4 of 423 Council Meeting Agenda - November 26, 2014 Township of Oro-Medonte, County of Simcoe. 313 - 314 c) By-Law No. 2014-174: A By-law to remove the Holding symbol On lands described as follows: Lot 91, Plan 51M-957, Township of Oro-Medonte, County of Simcoe, Roll # 4346-010-003-26591. 315 - 327 d) By-Law No. 2014-175: A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro- Medonte and Democrat Maplewood Limited described as lands as follows: Lot 90, Plan 51M-957, as in 58533-0314 LT, Roll # 4346-010-003-26590, Township of Oro-Medonte, County of Simcoe. 328 - 329 e) By-Law No. 2014-176: A By-law to remove the Holding symbol On lands described as follows: Lot 90, Plan 51M-957, Township of Oro-Medonte, County of Simcoe, Roll # 4346-010-003-26590. 330 - 342 f) By-Law No. 2014-177: A By-law to Authorize the Execution of a Site Plan Control Agreement,between The Corporation of the Township of Oro- Medonte and Democrat Maplewood Limited described as lands as follows: Lot 88, Plan 51M-957, as in 58533-0312 LT, Roll # 4346-010-003-26588, Township of Oro-Medonte, County of Simcoe. 343 - 344 g) By-Law No. 2014-178: A By-law to remove the Holding symbol On lands described as follows: Lot 88, Plan 51M-957, Township of Oro-Medonte, County of Simcoe, Roll # 4346-010-003-26588. 345 - 357 h) By-Law No. 2014-179: A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro- Medonte and Democrat Maplewood Limited described as lands as follows: Lot 20, Plan 51M-957, as in 58533-0244, Roll # 4346-010-003-26520, Township of Oro-Medonte, County of Simcoe. 358 - 359 i) By-Law No. 2014-180: A By-law to remove the Holding symbol On lands described as follows: Lot 20, Plan 51M-957, Township of Oro-Medonte, County of Simcoe, Roll # 4346-010-003-26520. 360 - 372 j) By-Law No. 2014-181: A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro- Medonte and Democrat Maplewood Limited described as lands as follows: Lot 19, Plan 51M-957, as in 58533-0243 LT, Roll # 4346-010-003-26519, Township of Oro-Medonte, County of Simcoe. 373 - 374 k) By-Law No. 2014-182: A By-law to remove the Holding symbol On lands described as follows: Lot 19, Plan 51M-957, Township of Oro-Medonte, County of Simcoe, Roll # 4346-010-003-26519. 375 - 387 l) By-Law No. 2014-183: A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro- Medonte and Democrat Maplewood Limited described as lands as follows: Lot 18, Plan 51M-957, as in 58533-0242 LT, Roll # 4346-010-003-26518, Township of Oro-Medonte, County of Simcoe. Page 5 of 423 Council Meeting Agenda - November 26, 2014 388 - 389 m) By-Law No. 2014-184: A By-law to remove the Holding symbol On lands described as follows: Lot 18, Plan 51M-957, Township of Oro-Medonte, County of Simcoe, Roll # 4346-010-003-26518. 390 - 402 n) By-Law No. 2014-185: A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro- Medonte and Democrat Maplewood Limited described as lands as follows: Lot 17, Plan 51M-957, as in 58533-0241 LT, Roll # 4346-010-003-26517, Township of Oro-Medonte, County of Simcoe. 403 - 404 o) By-Law No. 2014-186: A By-law to remove the Holding symbol On lands described as follows: Lot 17, Plan 51M-957, Township of Oro-Medonte, County of Simcoe, Roll # 4346-010-003-26517. 405 - 406 p) By-Law No. 2014-187: A By-law to amend the zoning provisions which apply to lands within Concession 5, East Part Lot 14, East Part Lot 15 (Former Township of Oro), 1064 Line 5 North (James & Nancy Partridge, 2014-ZBA- 15). 407 - 408 q) By-Law No. 2014-188: A By-law to amend the zoning provisions which apply to lands within Concession 9, West Part Lot 17 (Former Township of Oro), 665 Line 8 North, (James Partridge, 2014-ZBA-16). 409 - 410 r) By-Law No. 2014-189: A By-law to amend the zoning provisions which apply to lands within Concession 3, West Part Lot 23 (Former Township of Oro), 425 Line 2 South (Edmund Piotrowski, 2014-ZBA-17). 411 - 413 s) By-Law No. 2014-193: A By-law to Authorize the Execution of a Lease Agreement Between The Corporation of the Township of Oro-Medonte and Senti Bertram Rasa. 414 - 418 t) By-Law No. 2014-195: A By-law to Authorize the Execution of a Memorandum of Understanding between The Township of Oro-Medonte and the Ontario Federation of Snowmobile Clubs Local Snowmobile Club, Sno Voyageurs Club For the 2014/2015 and 2015/2016 Seasons and to Repeal By-law No. 2012-210. 419 - 422 u) By-Law No. 2014-196: A By-law to Authorize the Execution of a Memorandum of Understanding between The Township of Oro-Medonte and the Ontario Federation of Snowmobile Clubs Local Snowmobile Club, Orillia District Snowmobile Club For the 2012/2013 and 2013/2014 Seasons and to Repeal By-law No. 2012-211. 16.Questions from the Public Clarifying an Agenda Item: 17.Closed Session Items (Unfinished Items): 18.Confirmation By-Law: 423 a) By-Law No. 2014-172: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, November 26, 2014. Page 6 of 423 Council Meeting Agenda - November 26, 2014 19.Adjournment: a) Motion to Adjourn. Page 7 of 423 5.a) Minutes of Human Resources Committee meeting held on We... The Township of Oro-Medonte Human Resources Committee Meeting Minutes Neufeld Room Wednesday, November 12, 2014Time: 1:05 p.m. 2010-2014 Council Present: Mayor H.S. Hughes Councillor Crawford Councillor Meyer, Chair Staff: Robin Dunn, Chief Administrative Officer Tom Gazda, Gazda, Houlne & Associates Inc. 1.Call to Order - Private Prayer/Moment of Reflection: Councillor Meyer assumed the Chair and called the meeting to order. 2.Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. HR141112-1 Moved by Hughes, Seconded by Crawford It is recommended that the agenda for the Human Resources Committee meeting of Wednesday, November 12, 2014 be received and adopted as amended to retitle Item 5d) from Robin Dunn, CAO, re: Personal matter about an identifiable individual (Labour Relations) to Robin Dunn, CAO, re: Labour relations/employee negotiations (Labour Relations). Carried. 3.Disclosure of Pecuniary Interest: None declared. 15 Page of Page 8 of 423 5.a) Minutes of Human Resources Committee meeting held on We... Human Resources Committee Minutes – November 12, 2014. 4.Minutes of Previous Meeting: a) Minutes of Human Resources Committee meeting held on Wednesday, October 8, 2014. Motion No. HR141112-2 Moved by Crawford, Seconded by Hughes It is recommended that the draft minutes of the Human Resources Committee meeting held on Wednesday, October 8, 2014 be adopted as printed and circulated. Carried. 5.Closed Session Items: a) Motion to go In Closed Session. Motion No. HR141112-3 Moved by Hughes, Seconded by Crawford It is recommended that we do now go in Closed Session at 1:10 p.m. to discuss • personal matter affecting an identifiable individual; • labour relations/employee negotiations. Carried. b) Motion to Rise and Report. Motion No. HR141112-4 Moved by Crawford, Seconded by Hughes It is recommended that we do now Rise and Report at 3:35 p.m. on Items 5: c) Robin Dunn, CAO, re: Personal matter affecting an identifiable individual (Bill 168 Complaint). d) Robin Dunn, CAO, re: Labour relations/employee negotiations (Labour Relations). e) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance Management). Carried. 25 Page of Page 9 of 423 5.a) Minutes of Human Resources Committee meeting held on We... Human Resources Committee Minutes – November 12, 2014. c) Robin Dunn, CAO, re: Personal matter affecting an identifiable individual (Bill 168 Complaint). The following staff were present: Robin Dunn, Chief Administrative Officer Motion No. HR141112-5 Moved by Hughes, Seconded by Crawford It is recommended that the confidential correspondence dated November 7, 2014, presented by Robin Dunn, CAO, re: Personal matters about an identifiable individual (Bill 168 Complaint) be received. Carried. d) Robin Dunn, CAO, re: Labour relations/employee negotiations (Labour Relations). The following staff were present: Robin Dunn, Chief Administrative Officer Motion No. HR141112-6 Moved by Crawford, Seconded by Hughes It is recommended that the confidential verbal information presented by Robin Dunn, CAO, re: Labour relations/employee negotiations (Labour Relations) be received. Carried. 35 Page of Page 10 of 423 5.a) Minutes of Human Resources Committee meeting held on We... Human Resources Committee Minutes – November 12, 2014. e) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance Management). Robin Dunn, Chief Administrative Officer, delegated his authority under Section 228(4) of the Municipal Act, S.O. 2001, c.25, as amended, with regard to the Closed Session discussion of the November 12, 2014 Human Resources Meeting, Agenda Item 5e) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance Management) to Tom Gazda of Gazda, Houlne & Associates Inc. The following staff were present: Robin Dunn, Chief Administrative Officer (for a portion of the discussion); Tom Gazda of Gazda, Houlne & Associates Inc. Motion No. HR141112-7 Moved by Hughes, Seconded by Crawford It is recommended that the confidential correspondence dated November 12, 2014, presented by Robin Dunn, CAO, and Tom Gazda of Gazda, Houlne & Associates Inc., re: Personal matters about an identifiable individual (Performance Management) be received. And That it be recommended to Council that the remaining 2014 Funds approved under Shared Costs – Performance Management be reallocated to the CAO’s Office – Administrative – Consultant Fees for Phase 1 of a Comprehensive Communications Review and further that funds be identified in the 2015 Budget for Phase 2 and 3. Carried. 6.Reports of Municipal Officers: a) Robin Dunn, CAO, re: Corporate Planning - Strategic Planning - Council Orientation. Motion No. HR141112-8 Moved by Crawford, Seconded by Hughes It is recommended that the information presented by Robin Dunn, CAO, re: Corporate Planning - Strategic Planning - Council Orientation be received. Carried. 45 Page of Page 11 of 423 5.a) Minutes of Human Resources Committee meeting held on We... Human Resources Committee Minutes – November 12, 2014. 7.Notice of Motions: None. 8.Adjournment: a) Motion to Adjourn. Motion No. HR141112-9 Moved by Hughes, Seconded by Crawford It is recommended that we do now adjourn at 4:04 p.m. Carried. _________________________ ____________________________ ___ Councillor Meyer, Chair Robin Dunn, CAO 55 Page of Page 12 of 423 5.b) Minutes of Council meeting held on Wednesday, November ... The Township of Oro-Medonte Council Meeting Minutes Council Chambers Wednesday, November 12, 2014Time: 6:32 p.m. 2010-2014 Council Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Kelly Meyer Councillor Marty Lancaster Councillor John Crawford Councillor Dwight Evans Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director, Corporate Present: Services/Clerk; Andria Leigh, Director, Development Services; Shawn Binns, Director, Recreation and Community Services; Hugh Murray, Fire Chief; Janette Teeter, Supervisor Clerk’s Services/Deputy Clerk; Also Larry Tupling, Angela Rudy, Ann Truyens, Eldon Theodore, Ann Budge, Present: Scott Macpherson, Diane Richards, Bruce Quinn, Phil Hall, Sue Roehner, Scott Jermey, Sheila Craig 1.Call to Order - Private Prayer/Moment of Reflection: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer/moment of reflection. 2.Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C141112-1 Moved by Coutanche, Seconded by Meyer Be it resolved that the agenda for the Council meeting of Wednesday, November 12, 2014 be received and adopted. Carried. 118 Page of Page 13 of 423 5.b) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes – November 12, 2014. 3.Disclosure of Pecuniary Interest: None declared. 4.Closed Session Items: a) Motion to go In Closed Session. Motion No. C141112-2 Moved by Evans, Seconded by Crawford Be it resolved that we do now go in Closed Session at 6:34 p.m. to discuss personal matter affecting an identifiable individual; litigation affecting the municipality; acquisition/disposition of land. Carried. b) Motion to Rise and Report. Motion No. C141112-3 Moved by Meyer, Seconded by Coutanche Be it resolved that we do now Rise at 6:43 p.m. and Recess until 7:00 p.m. at which time we shall Report on the Closed Session Items 4: c) Doug Irwin, Director, Corporate Services/Clerk, re: Acquisition/disposition of land (Block D, Plan 1488 & Part of Simcoe Crescent, Plan 626). d) Doug Irwin, Director, Corporate Services/Clerk: Litigation affecting the municipality (Lakeshore Promenade). e) Robin Dunn, CAO, re: Personal matter affecting an identifiable individual (Bill 168 Complaint). Carried. 218 Page of Page 14 of 423 5.b) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes – November 12, 2014. c) Doug Irwin, Director, Corporate Services/Clerk, re: Acquisition/disposition of land (Block D, Plan 1488 & Part of Simcoe Crescent, Plan 626). The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate Services/Clerk. Motion No. C141112-4 Moved by Evans, Seconded by Crawford Be it resolved 1. That the confidential correspondence dated October 30, 2014 and presented by Doug Irwin, Director, Corporate Services/Clerk, re: Acquisition/disposition of land (Block D, Plan 1488 & Part of Simcoe Crescent, Plan 626) be received. 2. That the Clerk proceed as directed. 3. And that the applicant be advised of Council's decision under the Director, Corporate Services/Clerk's signature. Carried. d) Doug Irwin, Director, Corporate Services/Clerk: Litigation affecting the municipality (Lakeshore Promenade). The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate Services/Clerk; Motion No. C141112-5 Moved by Crawford, Seconded by Evans Be it resolved that the confidential correspondence dated November 6, 2014 and presented by Doug Irwin, Director, Corporate Services/Clerk re: Litigation affecting the municipality (Lakeshore Promenade) be received. Carried. 318 Page of Page 15 of 423 5.b) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes – November 12, 2014. e) Robin Dunn, CAO, re: Personal matter affecting an identifiable individual (Bill 168 Complaint). The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate Services/Clerk; Motion No. C141112-6 Moved by Coutanche, Seconded by Meyer Be it resolved that the confidential verbal information and confidential correspondence dated November 7, 2014 and presented by Robin Dunn, CAO, re: Personal matter affecting an identifiable individual (Bill 168 Complaint) be received. Carried. 5.Minutes of Council and Committees: a) Minutes of Human Resources Committee meeting held on Wednesday, October 8, 2014. Motion No. C141112-7 Moved by Evans, Seconded by Crawford Be it resolved that the minutes of Human Resources Committee meeting held on Wednesday, October 8, 2014 be received. Carried. b) Minutes of Council meeting held on Wednesday, October 8, 2014. Motion No. C141112-8 Moved by Meyer, Seconded by Coutanche Be it resolved that the draft minutes of the Council meeting held on Wednesday, October 8, 2014 be received and adopted as printed and circulated. Carried. 418 Page of Page 16 of 423 5.b) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes – November 12, 2014. c) Minutes of Committee of Adjustment meeting held on Thursday, October 16, 2014. Motion No. C141112-9 Moved by Coutanche, Seconded by Meyer Be it resolved that the draft minutes of Committee of Adjustment meeting held on Thursday, October 16, 2014 be received. Carried. 6.Recognition of Achievements: None. 7.Public Meetings: None. 8.Deputations: None. 9.Identification From the Public of an Agenda Item of Interest: 10.Reports of Municipal Officers: a) Report No. FI2014-22, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO, re: Statement of Accounts – September 30, 2014. Motion No. C141112-10 Moved by Crawford, Seconded by Evans Be it resolved 1. That Report No. FI2014-22, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO, re: Statement of Accounts – September 30, 2014 be received for information only. 2. And That the accounts for the month of September 2014 totalling $7,139,169.05 be received. Carried. 518 Page of Page 17 of 423 5.b) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes – November 12, 2014. b) Report No. FD2014-04, Hugh Murray, Fire Chief, re: Fire Headquarters Communication Tower. Motion No. C141112-11 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That Report No. FD2014-04, Hugh Murray, Fire Chief, re: Fire Headquarters Communication Tower be received and adopted. 2. That a new 96 foot Communication Tower be constructed. 3. And That the additional costs be funded from the Budget Stabilization Reserve Fund. Carried. c) Report No. DS2014-060, Andria Leigh, Director, Development Services, re: Request for Extension of Draft Plan Approval, Plan of Subdivision Application 43-OM-93022, 1452711 Ontario Limited (Forest Heights) – Part of Lots 1 and 2, Concession 7 (Oro) Township of Oro-Medonte. Motion No. C141112-12 Moved by Crawford, Seconded by Evans Be it resolved 1. That Report No. DS2014-060, Andria Leigh, Director, Development Services, re: Request for Extension of Draft Plan Approval, Plan of Subdivision Application 43- OM-93022, 1452711 Ontario Limited (Forest Heights) – Part of Lots 1 and 2, Concession 7 (Oro) Township of Oro-Medonte be received and adopted. 2. That Council approve the extension to draft plan approval for 1452711 Ontario Limited (Forest Heights), 43-OM-93022 until November 2017. 3. And That the owner be advised of Council’s decision under the Director, Development Services' signature. Carried. 618 Page of Page 18 of 423 5.b) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes – November 12, 2014. d) Report No. DS2014-061, Andria Leigh, Director, Development Services, re: Request for Extension of Draft Plan Approval, Horseshoe Valley Lands, 43-OM-93002 & 43-CD- 93002 and also 43-OM-20001. Motion No. C141112-13 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That Report No. DS2014-061, Andria Leigh, Director, Development Services, re: Request for Extension of Draft Plan Approval, Horseshoe Valley Lands, 43-OM- 93002 & 43-CD-93002 and also 43-OM-20001 be received and adopted. 2. That Council approve the extensions to draft plan approval for Horseshoe Valley Lands (Timber Ridge Condominiums) 43-OM-93002 & 43-CD-93002 and Horseshoe Valley Lands (Adult Lifestyle Community) 43-OM-20001 for a period of three years. 3. And That the affected owners be advised of Council’s decision under the Director, Development Services' signature. Carried. e) Report No. DS2014-062, Andria Leigh, Director, Development Services, re: Implementation of Holding Provision – Condition of Consent 2014-B-01 (Weber) \[Refer to Item 15c)\]. Motion No. C141112-14 Moved by Evans, Seconded by Crawford Be it resolved 1. That Report No. DS2014-062, Andria Leigh, Director, Development Services, re: Implementation of Holding Provision – Condition of Consent 2014-B-01 (Weber) be received and adopted. 2. That Schedule ‘A15’ to Zoning By-law 97-95, as amended, is hereby further amended by adding a Holding Provision to the land located in Part of the South Half of West Half of Lot 1, Concession 5, Township of Oro-Medonte, located at 3325 Line 4 North, from the Agricultural/Rural (A/RU) Zone to the Agricultural/Rural Hold (A/RU(H)) Zone. 3. That the Clerk bring forward the appropriate By-Law for Council’s consideration. 4. And That the applicant be advised of Council's decision under the Director, Development Services' signature. Carried. 718 Page of Page 19 of 423 5.b) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes – November 12, 2014. f) Report No. DS2014-063, Andria Leigh, Director, Development Services, re: Certificate of Substantial Completion & Acceptance (Municipal Underground Services) for Diamond Valley Estates (2008628 Ontario Ltd.), Registered Plan M-957 –Phase 3 \[Refer to Item 15f)\]. Motion No. C141112-15 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That Report No. DS2014-063, Andria Leigh, Director, Development Services, re: Certificate of Substantial Completion & Acceptance (Municipal Underground Services) for Diamond Valley Estates (2008628 Ontario Ltd.), Registered Plan M- 957 –Phase 3 be received and adopted. 2. That the Township issue the Certificate of Substantial Completion and Acceptance (Municipal Underground Services) for Phase 3 being comprised of 20 residential lots being Lots 16-26 and 85-93, Registered Plan 51M-957 of Diamond Valley Estates for 2008628 Ontario Ltd. dated October 17, 2014. 3. That the Clerk bring forward the appropriate By-Law for Council’s consideration. 4. And That the Developer be notified of Council’s decision under the Director, Development Services' signature. Carried. g) Report No. DS2014-064, Andria Leigh, Director, Development Services, re: Zoning By- law Amendment 2014-ZBA-13 (United Church - German) Concession 1, South Part of Lot 11 (Oro), Township of Oro-Medonte \[Refer to Item 15g)\]. Motion No. C141112-16 Moved by Crawford, Seconded by Evans Be it resolved 1. That Report No. DS2014-064, Andria Leigh, Director, Development Services, re: Zoning By-law Amendment 2014-ZBA-13 (United Church-German) Concession 1, South Part of Lot 11 (Oro), Township of Oro-Medonte be received and adopted. 2. That Zoning By-law Amendment Application 2014-ZBA-13 (United Church–Robert German), being on Schedule ‘A9’ be approved and that Zoning By-law 97-95, as amended, is hereby further amended by changing the zone symbol applying to the land located in Concession 1 South Part of Lot 11, Township of Oro-Medonte (Oro), from the Institutional (I) Zone to the Institutional Exception 249 Holding (I*249(H)) Zone as shown on Schedule ‘A’ of proposed By-law 2014-167. 3. That the Clerk bring forward the appropriate By-Law for Council’s consideration. 4. And That the applicant be advised of Council's decision under the Director, Development Services' signature. Carried. 818 Page of Page 20 of 423 5.b) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes – November 12, 2014. h) Report DS2014-065, Andria Leigh, Director, Development Services, re: Braestone Development Corporation, Proposed Subdivision Agreement Servicing Amendments, Concession 9, Pt Lot 2 and Lot 3, RP51R-21804 Part 1, Concession 9 (Oro) File: 43-T- 91031. Motion No. C141112-17 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That Report No. DS2014-065, Andria Leigh, Director, Development Services, re: Braestone Development Corporation, Proposed Subdivision Agreement Servicing Amendments, Concession 9, Pt Lot 2 and Lot 3, RP51R-21804 Part 1, Concession 9 (Oro) File: 43-T-91031be received and adopted. 2. That the proposed subdivision agreement be amended to include wording regarding the “no occupancy” requirements, the “Form of No Occupancy Agreement” in order to permit building permits to be issued during construction and testing of the water supply and distribution system, and to enable the Township to collect the associated securities to ensure compliance with the no occupancy requirements. 3. And That the Developer be advised of Council’s decision under the Director, Development Services' signature. Carried. i) Report DS2014-066, Andria Leigh, Director, Development Services, re: Planning Act / Development Application Review Structure. Motion No. C141112-18 Moved by Evans, Seconded by Crawford Be it resolved 1. That Report DS2014-066, Andria Leigh, Director, Development Services, re: Planning Act/Development Application Review Structure be received and adopted. 2. That Council support the implementation of a Development Services Committee as outlined in Option #1 of Report No. DS2014-066 beginning in 2015 for a one year trial period. 3. And That the current Committee of Adjustment members be advised of Council’s decision and their appreciation for their service and contributions on the Committee of Adjustment during the 2010-2014 term of Council under the Mayor's signature. Carried. 918 Page of Page 21 of 423 5.b) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes – November 12, 2014. j) Report No. CS2014-22, Doug Irwin, Director, Corporate Services/Clerk, re: Review of By- law No. 2004-112, as amended, Being a By-law to establish Purchasing and Tendering Procedures. Motion No. C141112-19 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That Report No. CS2014-22, Doug Irwin, Director, Corporate Services/Clerk, re: Review of By-law No. 2004-112, as amended, Being a By-law to establish Purchasing and Tendering Procedures be received and adopted. 2. That By-law No. 2004-112, as amended, be deemed to have been reviewed as required in Section 18 therein. 3. And That By-law No. 2004-112, as amended, remain in force and effect. Carried. k) Report No. CS2014-23, Doug Irwin, Director, Corporate Services/Clerk, re: Municipal Law Enforcement Occurrence Report July-September 2014. Motion No. C141112-20 Moved by Crawford, Seconded by Evans Be it resolved that Report No. CS2014-23, Doug Irwin, Director, Corporate Services/Clerk, re: Municipal Law Enforcement Occurrence Report July-September 2014 be received for information. Carried. 11.Reports of Members of Council: a) Mayor H.S. Hughes, correspondence dated October 30, 2014 from Joe Hilton, re: Blue Dot Movement - David Suzuki. Motion No. C141112-21 Moved by Coutanche, Seconded by Meyer Be it resolved that the information presented by Mayor H.S. Hughes, correspondence dated October 30, 2014 from Joe Hilton, re: Blue Dot Movement - David Suzuki be received. Carried. 1018 Page of Page 22 of 423 5.b) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes – November 12, 2014. 12.Consent Agenda: a) Announcements of Interest to the Public Township of Oro-Medonte, Remembrance Day Office Closure, Tuesday, November 11, 2014. Severn Sound Environmental Association, Tree Seedling Distribution, Deadline for ordering - Friday, January 16th, 2015. b) Minutes of Midland Public Library meeting held on August 21, 2014. Staff Recommendation: Receive. c) Minutes of Lake Simcoe Region Conservation Authority meeting held on September 26, 2014. Staff Recommendation: Receive. d) Minutes of Nottawasaga Valley Conservation Authority meeting held on September 26, 2014 and highlights of meeting held on October 24, 2014. Staff Recommendation: Receive. e) Minutes of Severn Sound Environmental Association, Second Quarter meeting held on July 17, 2014 and Third Quarter meeting held on October 16, 2014. Staff Recommendation: Receive. Motion No. C141112-22 Moved by Evans, Seconded by Crawford Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: Township of Oro-Medonte, Remembrance Day Office Closure, Tuesday, November 11, 2014. Severn Sound Environmental Association, Tree Seedling Distribution, Deadline for ordering - Friday, January 16th, 2015. b) Minutes of Midland Public Library meeting held on August 21, 2014. Received. c) Minutes of Lake Simcoe Region Conservation Authority meeting held on September 26, 2014. Received. d) Minutes of Nottawasaga Valley Conservation Authority meeting held on September 26, 2014 and highlights of meeting held on October 24, 2014. Received. e) Minutes of Severn Sound Environmental Association, Second Quarter meeting held on July 17, 2014 and Third Quarter meeting held on October 16, 2014. Received. Carried. 1118 Page of Page 23 of 423 5.b) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes – November 12, 2014. 13.Communications: a) Correspondence dated August 11, 2014 from Marolyn Morrison, Mayor, Town of Caledon, re: Province Wide Gravel Pit Assessment Appeals. Motion No. C141112-23 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That the correspondence dated August 11, 2014 from Marolyn Morrison, Mayor, Town of Caledon, re: Province Wide Gravel Pit Assessment Appeals and correspondence dated September 24, 2014 from Joan Young, Vice-President, Stakeholder Relations and Communications, Municipal Property Assessment Corporation (MPAC) be received. 2. That the Council of the Township of Oro-Medonte supports the Town of Caledon and requests that AMO direct MPAC's Board of Directors to continue to defend its extended land tables as the appropriate method of assessing aggregate sites. 3. And That The Honourable Kathleen Wynne, Premier of Ontario; The Honourable Ted McMeekin, Minister of Municipal Affairs and Housing, Bruce Stanton, MP, Simcoe North; Garfield Dunlop, MPP, Simcoe North, AMO and the Town of Caledon be advised of Council's decision under the Mayor's signature. Carried. b) Correspondence dated October 3, 2014 from Ron Eddy, Chair, ROMA, re: Protecting Rural Broadband. Motion No. C141112-24 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the correspondence dated October 3, 2014 from Ron Eddy, Chair, ROMA, re: Protecting Rural Broadband be received. 2. That the Council of the Township of Oro-Medonte supports the provision and expansion of high speed internet services in rural areas. 3. And That The Honourable James Moore, Minister of Industry Canada; Bruce Stanton, MP, Simcoe North; Garfield Dunlop, MPP, Simcoe North; and Ron Eddy, Chair, ROMA be advised of Council's decision under the Mayor's signature. Carried. 1218 Page of Page 24 of 423 5.b) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes – November 12, 2014. c) Correspondence dated October 8, 2014 from Joel Locklin, Manager, Program Operations, Ministry of Agriculture, Food and Rural Affairs, re: Ontario Community Infrastructure Fund - Formula-Based Funding Allocation Notice. Motion No. C141112-25 Moved by Evans, Seconded by Crawford Be it resolved 1. That the correspondence dated October 8, 2014 from Joel Locklin, Manager, Program Operations, Ministry of Agriculture, Food and Rural Affairs, re: Ontario Community Infrastructure Fund - Formula-Based Funding Allocation Notice be received and referred to the 2015 Budget. 2. And That the funds be utilized to undertake implementation of a capital asset management (work order and customer service) system. Carried. d) Correspondence dated October 24, 2014 from Severn Sound Environmental Association, re: Annual Partners Reception, Thursday, November 13, 2014, 6:30- 8:30pm, Midland Public Library, 320 King Street and Call for Nominations for the Bob Whittam Award. Motion No. C141112-26 Moved by Crawford, Seconded by Evans Be it resolved 1. That the correspondence dated October 24, 2014 from Severn Sound Environmental Association, re: Annual Partners Reception, Thursday, November 13, 2014, 6:30- 8:30pm, Midland Public Library, 320 King Street and Call for Nominations for the Bob Whittam Award be received. 2. That Mayor Hughes, Deputy Mayor Hough and Councillors Meyer, Coutanche, Crawford and Evans be authorized to attend. 3. And That the Clerk's office RSVP accordingly. Carried. 1318 Page of Page 25 of 423 5.b) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes – November 12, 2014. e) Correspondence dated October 22, 2014 from Hazel Lambe, CAO/Clerk, Town of Bancroft, re: Resolution #238-2014, OPP Billing in Unorganized Townships. Motion No. C141112-27 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That the correspondence dated September 22, 2014 from the Municipality of Killarney and the correspondence dated October 22, 2014 from the Town of Bancroft, re: Resolution #238-2014, OPP Billing in Unorganized Townships be received. 2. That the Council of the Township of Oro-Medonte endorses the resolution passed by the Municipality of Killarney and respectfully requests that the Province implement a billing method for policing costs for properties in unorganized townships so that they may contribute their fair share. 3. And That The Honourable Yasir Naqi, Minister of Community Safety and Correctional Services; The Honourable Charles Sousa, Minister of Finance; Garfield Dunlop, MPP, Simcoe North; Pat Vanini, Executive Director, Association of Municipalities of Ontario; Town of Bancroft and the Municipality of Killarney be advised of Council's decision under the Mayor's signature. Carried. f) Correspondence dated October 9, 2014 from Michael Walters, Chief Administrative Officer/Secretary-Treasurer, re: Invitation to the Lake Simcoe Region Conservation Authority’s Annual Conservation Awards Ceremony, Thursday, November 6, 2014, 6:00 p.m. - 8:30 p.m., Madsen's Greenhouse in Newmarket. Motion No. C141112-28 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the correspondence dated October 9, 2014 from Michael Walters, Chief Administrative Officer/Secretary-Treasurer, re: Invitation to the Lake Simcoe Region Conservation Authority’s Annual Conservation Awards Ceremony, Thursday, November 6, 2014, 6:00 p.m. - 8:30 p.m., Madsen's Greenhouse in Newmarket be received. 2. That Mayor H.S. Hughes and Councillor Evans be authorized to attend. 3. And That the Clerk's Office RSVP accordingly. Carried. 1418 Page of Page 26 of 423 5.b) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes – November 12, 2014. g) Correspondence dated October 31, 2014 from Lisa Pearson, Committee & Print Supervisor, City of Barrie, re: Thane Development Ltd. Site Clean-Up. Motion No. C141112-29 Moved by Crawford, Seconded by Evans Be it resolved 1. That the correspondence dated October 31, 2014 from Lisa Pearson, Committee & Print Supervisor, City of Barrie, re: Thane Development Ltd. Site Clean-Up be received. 2. That the Council of the Township of Oro-Medonte supports the City of Barrie's efforts to petition the Provincial and Federal Government to take action to clean up the former Thane Development Ltd. site. 3. And that The Honourable Glen Murray, Minister of the Environment and Climate Change, The Honourable Leona Aglukkaq, Federal Minister of the Environment; the Federal Members of Parliament whose ridings border Lake Simcoe: Patrick Brown; Bruce Stanton; Peter Van Loan; Barry Devolin; Ontario MPPs whose ridings border Lake Simcoe: Ann Hoggarth; Garfield Dunlop; Julia Munro; Laurie Scott; and the City of Barrie be advised of Council's decision under the Mayor's signature. Carried. 14.Notice of Motions: None. 15.By-Laws: a) By-Law No. 2014-127: Being a By-law of The Corporation of the Township of Oro- Medonte to authorize an agreement with Craighurst Land Corporation, Horseshoe Valley Lands Limited, Fred Grant Square Ltd. and Kellwatt Limited, Skyline Horseshoe Valley Inc., and Horseshoe Craighurst Corridor Landowners Group Inc. with respect to the Horseshoe Craighurst Corridor Master Plan Funding Agreement (the “Agreement”). b) By-Law No. 2014-157: A By-law to Provide for the Maintenance, Management, Regulation and Control of the Cemeteries under the Jurisdiction of The Corporation of the Township of Oro-Medonte. c) By-Law No. 2014-163: A By-law to amend the zoning provisions which apply to lands within Part of the South Half of the West Half of Lot 1, Concession 5, Township of Oro-Medonte by placing a Holding (H) Provision on the lands (Weber). 1518 Page of Page 27 of 423 5.b) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes – November 12, 2014. d) By-Law No. 2014-164: A By-law to Authorize the Execution of a Joint Use Agreement between The Simcoe County District School Board and The Township of Oro-Medonte. e) By-Law No. 2014-165: A By-law to Impose a Charge to Recover the Capital Costs of Forest Home Water Storage from Users of the Capital Works. f) By-Law No. 2014-166: Being a By-Law to Authorize the Issuance of the Certificate of Substantial Completion and Acceptance (Municipal Underground Services) for 2008628 Ontario Ltd. (Diamond Valley Estates Phase 3), Plan 51M-957. g) By- Law No. 2014-167: Being a By-law to amend the zoning provisions which apply to lands at 605 Penetanguishene Road, Concession 1, South Part Lot 11 (Oro), Township of Oro-Medonte, 2014-ZBA-13 (German). h) By-Law No. 2014-169: A By-law to the Execution of An Agreement Between The Corporation of the Township of Oro-Medonte and Jerry Popiuk and Diane Jean Popiuk. Motion No. C141112-30 Moved by Meyer, Seconded by Coutanche Be it resolved that a) By-Law No. 2014-127: Being a By-law of The Corporation of the Township of Oro- Medonte to authorize an agreement with Craighurst Land Corporation, Horseshoe Valley Lands Limited, Fred Grant Square Ltd. and Kellwatt Limited, Skyline Horseshoe Valley Inc., and Horseshoe Craighurst Corridor Landowners Group Inc. with respect to the Horseshoe Craighurst Corridor Master Plan Funding Agreement (the “Agreement”). b) By-Law No. 2014-157: A By-law to Provide for the Maintenance, Management, Regulation and Control of the Cemeteries under the Jurisdiction of The Corporation of the Township of Oro-Medonte. c) By-Law No. 2014-163: A By-law to amend the zoning provisions which apply to lands within Part of the South Half of the West Half of Lot 1, Concession 5, Township of Oro-Medonte by placing a Holding (H) Provision on the lands (Weber). d) By-Law No. 2014-164: A By-law to Authorize the Execution of a Joint Use Agreement between The Simcoe County District School Board and The Township of Oro-Medonte. e) By-Law No. 2014-165: A By-law to Impose a Charge to Recover the Capital Costs of Forest Home Water Storage from Users of the Capital Works. 1618 Page of Page 28 of 423 5.b) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes – November 12, 2014. f) By-Law No. 2014-166: Being a By-Law to Authorize the Issuance of the Certificate of Substantial Completion and Acceptance (Municipal Underground Services) for 2008628 Ontario Ltd. (Diamond Valley Estates Phase 3), Plan 51M-957. g) By- Law No. 2014-167: Being a By-law to amend the zoning provisions which apply to lands at 605 Penetanguishene Road, Concession 1, South Part Lot 11 (Oro), Township of Oro-Medonte, 2014-ZBA-13 (German). h) By-Law No. 2014-169: A By-law to the Execution of An Agreement Between The Corporation of the Township of Oro-Medonte and Jerry Popiuk and Diane Jean Popiuk. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 16.Questions from the Public Clarifying an Agenda Item: 17.Closed Session Items (Unfinished Items): 18.Confirmation By-Law: a) By-Law No. 2014-168: Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, November 12, 2014. Motion No. C141112-31 Moved by Evans, Seconded by Crawford Be it resolved that By-Law No. 2014-168: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, November 12, 2014 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 1718 Page of Page 29 of 423 5.b) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes – November 12, 2014. 19.Adjournment: a) Motion to Adjourn. Motion No. C141112-32 Moved by Coutanche, Seconded by Meyer Be it resolved that we do now adjourn at 7:55 p.m. Carried. ____________________________ ____________________________ Mayor, H.S. Hughes Clerk, J. Douglas Irwin 1818 Page of Page 30 of 423 5.c) Minutes of Special Council meeting held on Wednesday, N... The Township of Oro-Medonte Special Council Meeting Minutes Council Chambers Wednesday, November 19, 2014Time: 7:03 p.m. 2010-2014 Council Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Kelly Meyer Councillor Marty Lancaster Councillor John Crawford Councillor Dwight Evans Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director, Corporate Present: Services/Clerk; Andria Leigh, Director, Development Services; Hugh Murray, Fire Chief; Tamara Obee, Manager, Health & Safety, Human Resources; Janette Teeter, Supervisor, Clerk’s Services/Deputy Clerk; Samah Othman, Supervisor, Communications and Customer Service; Bonnie McPhee, Coordinator, Human Resources; John Wigle, Fire Prevention, Fire & Life Safety Educator; Also Dave Britton, Scott Andrew, Murray Langman, John Cuppage, Rick Bibb Present: & Family, Michele Fenn & Family, Allan & Pat Johnson, Garry & Darlene Shoebridge, Sharon & Earl Briggs, Heather Langman, Caleb Langman, Diane Cuppage, Simon Aldridge, Kent Monkman, Murray McDonnell, Diane Richards, Scott Macpherson, Barb Coutanche, David McArthur 1.Call to Order - Private Prayer/Moment of Reflection: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer/moment of reflection. 13 Page of Page 31 of 423 5.c) Minutes of Special Council meeting held on Wednesday, N... Special Council Meeting Minutes – November 19, 2014. 2.Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. SC141119-1 Moved by Crawford, Seconded by Evans Be it resolved that the agenda for the Special Council meeting of Wednesday, November 19, 2014 be received and adopted. Carried. 3.Disclosure of Pecuniary Interest: None declared. 4.Recognition of Achievements: Mayor H.S. Hughes and members of Council recognized Allan Johnson, Volunteer Firefighter on his retirement of 50 Years. 5.Confirmation By-Law: a) By-Law No. 2014-171: Being a by-law to confirm the proceedings of the Special Council meeting held on Wednesday, November 19, 2014. Motion No. SC141119-2 Moved by Evans, Seconded by Crawford Be it resolved that By-Law No. 2014-171: Being a by-law to confirm the proceedings of the Special Council meeting held on Wednesday, November 19, 2014 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 23 Page of Page 32 of 423 5.c) Minutes of Special Council meeting held on Wednesday, N... Special Council Meeting Minutes – November 19, 2014. 6.Adjournment: a) Motion to Adjourn. Motion No. SC141119-3 Moved by Meyer, Seconded by Lancaster Be it resolved that we do now adjourn at 7:35 p.m. Carried. Refreshments were served. ____________________________ ____________________________ Mayor, H.S. Hughes Clerk, J. Douglas Irwin 33 Page of Page 33 of 423 5.d) Minutes of Committee of Adjustment meeting held on Thur... The Township of Oro-Medonte Committee of Adjustment Meeting Minutes Council Chambers Thursday, November 20, 2014Time: 9:31 a.m. Present: Roy Hastings, Chair Bruce Chappell Allan Johnson Larry Tupling Scott Macpherson Staff present: Derek Witlib, Manager, Planning Services / Deputy Secretary Treasurer; Adam Kozlowski, Intermediate Planner; Janette Teeter, Supervisor, Clerk’s Services/Deputy Clerk 1.Opening of Meeting: Roy Hastings assumed the Chair and called the meeting to order. 2.Adoption of the Agenda: a) Motion to Adopt the Agenda. Motion No. CA141120-1 Moved by Tupling, Seconded by Johnson It is recommended that the agenda for the Committee of Adjustment meeting of Thursday, November 20, 2014 be received and adopted. Carried. 3.Disclosure of Pecuniary Interest: None declared. 4.Adoption of Minutes: a) Minutes of Committee of Adjustment meeting held on Thursday, October 16, 2014. Motion No. CA141120-2 Moved by Macpherson, Seconded by Chappell It is recommended that the draft minutes of the Committee of Adjustment meeting held on Thursday, October 16, 2014 be adopted as printed and circulated. Carried. 16 Page of Page 34 of 423 5.d) Minutes of Committee of Adjustment meeting held on Thur... Committee of Adjustment Meeting Minutes – November 20, 2014. 5.Public Meetings: a) 2014-A-32 (John Cryer), 9 Palm Beach Road, Application for relief from maximum lot coverage permitted for an accessory building. John Cryer, applicant, was present. Motion No. CA141120-3 Moved by Johnson, Seconded by Tupling It is recommended that the Committee of Adjustment approve Minor Variance Application 2014-A-32, specifically, to permit the construction of an accessory building with an increased lot coverage of 6.6 percent, and subject to the following conditions: 1. That, notwithstanding Section 5.1.5 of Zoning By-law 97-95, the proposed accessory building shall otherwise comply with all other applicable provisions of the Zoning By-Law. 2. That the proposed buildings/structures and landscaping on the property be in conformity with the dimensions as set out on the application and sketches submitted and approved by the Committee. 3. That the applicant apply for and obtain a permit from the Lake Simcoe Region Conservation Authority prior to any development or site alteration. 4. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee’s decision by 1) pinning the foundation wall and 2) verifying by way of survey/real property report, prior to pouring of the foundation, that the accessory building be no larger than 66.9 square metres (720 sq. ft.). 5. That the appropriate Zoning Certificate, Engineered Lot Grading Plan, and Building Permits be obtained from the Township only after the Committee’s decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13. 6. And That all municipal taxes be paid to the Township of Oro-Medonte. Carried. 26 Page of Page 35 of 423 5.d) Minutes of Committee of Adjustment meeting held on Thur... Committee of Adjustment Meeting Minutes – November 20, 2014. b) 2014-A-33 (Randy & Laurel-Ann Porter), 46 Windfields Drive, Application to increase maximum size of an accessory building. Randy Porter, applicant was present. Martin Veenstra was present. Motion No. CA141120-4 Moved by Macpherson, Seconded by Tupling It is recommended that the Committee of Adjustment approve Minor Variance Application 2014-A-33, specifically, to permit the construction of an accessory building with a maximum floor area of 98.1 square metres (1056 square feet), and subject to the following conditions: 1. That, notwithstanding Section 5.1.6 of Zoning By-law 97-95 Maximum Floor area of a detached accessory building, the proposed detached garage shall otherwise comply with all other applicable provisions of the Zoning By-Law. 2. That the buildings and structures on the property be substantially and proportionally in conformity with the dimensions as set out on the application and sketches submitted and approved by the Committee. 3. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee’s decision by 1) pinning the footing and 2) verifying by way of survey/real property report, prior to pouring of the foundation, that the detached accessory building does not exceed a floor area of 98.1 square metres. 4. That the applicant obtain any permits and/or approvals required, from the Lake Simcoe Region Conservation Authority. 5. And That the appropriate zoning certificate and building permit be obtained from the Township only after the Committee’s decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13. Carried. 36 Page of Page 36 of 423 5.d) Minutes of Committee of Adjustment meeting held on Thur... Committee of Adjustment Meeting Minutes – November 20, 2014. c) 2014-A-34 (Mike Smith), 15 O’Connell Lane, Application for reduced interior side yard setback for an attached garage. John Clarke, on behalf of applicant, was present. Motion No. CA141120-5 Moved by Tupling, Seconded by Johnson It is recommended that the Committee of Adjustment approve Minor Variance Application 2014-A-34, specifically, to permit the construction of an addition with a reduced setback of 1.0 metre, and subject to the following conditions: 1. That, notwithstanding Table B1 (minimum interior side yard for single detached dwellings) of Zoning By-law 97-95, the proposed addition shall otherwise comply with all other applicable provisions of the Zoning By-Law. 2. That the proposed buildings/structures and landscaping on the property be in conformity with the dimensions as set out on the application and sketches submitted and approved by the Committee. 3. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee’s decision by 1) pinning the foundation wall and 2) verifying by way of survey/real property report, prior to pouring of the foundation, that the addition (attached garage) be located no closer than 1.0 metre from the interior side yard lot line. 4. That the applicant apply for and obtain a permit from the Lake Simcoe Region Conservation Authority prior to any development or site alteration. 5. That the applicant enter into a Site Plan Control Agreement in accordance with Section 41(3)(a) of the Planning Act R.S.O. 1990, C.P. 13, as amended. 6. That the appropriate Zoning Certificate, Engineered Lot Grading Plan, and Building Permits be obtained from the Township only after the Committee’s decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, C.P. 13, as amended. 7. And That all municipal taxes be paid to the Township of Oro-Medonte. Carried. 46 Page of Page 37 of 423 5.d) Minutes of Committee of Adjustment meeting held on Thur... Committee of Adjustment Meeting Minutes – November 20, 2014. d) 2014-B-22 (Gregory & Nadia Bell), 2937 Ridge Road West, Application for a boundary adjustment (sever and merge with lands to the east). Colleen Phillips, on behalf of the applicant, was present. Motion No. CA141120-6 Moved by Tupling, Seconded by Johnson It is recommended that the Committee of Adjustment approve Consent Application 2014-B-22 to permit a boundary adjustment/lot addition, and subject to the following conditions: 1. That one copy of a Registered Reference Plan for the subject land indicating the severed parcel be prepared by an Ontario Land Surveyor be submitted to the Secretary-Treasurer. 2. That the severed lands, with an area of approximately 0.4 hectares (1.0 acres) be merged in title with the property at 2891 Ridge Road West, and that the provisions of Subsection 3 or 5 of Section 50 of The Planning Act apply to any subsequent conveyance or transaction involving the subject land. 3. That the conditions stated in the correspondence from the Lake Simcoe Region Conservation Authority dated November 7, 2014 be satisfied. 4. That the applicant apply for and obtain an amendment to the Township’s Zoning By-law to amend Exception 142 for the revised lot frontage and lot area requirements. 5. That the applicant’s solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality. 6. That the applicant’s solicitor provide an undertaking that the severed lands and the lands to be enhanced will merge in title. 7. That all municipal taxes be paid to the Township of Oro-Medonte. 8. And That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. Carried. 56 Page of Page 38 of 423 5.d) Minutes of Committee of Adjustment meeting held on Thur... Committee of Adjustment Meeting Minutes – November 20, 2014. 6.New Business: None. 7.Notice of Motion: None. 8.Next Meeting Date: To be determined. 9.Adjournment: a) Motion to Adjourn. Motion No. CA141120-7 Moved by Macpherson, Seconded by Johnson It is recommended that we now adjourn at 10:36 a.m. Carried. Roy Hastings, Chair Derek Witlib, Deputy Secretary Treasurer 66 Page of Page 39 of 423 7.a) 7:00 p.m. Proposed Amendment to the Zoning By-Law, 1064... Page 40 of 423 7.a) 7:00 p.m. Proposed Amendment to the Zoning By-Law, 1064... Page 41 of 423 7.a) 7:00 p.m. Proposed Amendment to the Zoning By-Law, 1064... Page 42 of 423 7.b) 7:00 p.m. Proposed Amendment to the Zoning By-Law, 665 ... Page 43 of 423 7.b) 7:00 p.m. Proposed Amendment to the Zoning By-Law, 665 ... Page 44 of 423 7.b) 7:00 p.m. Proposed Amendment to the Zoning By-Law, 665 ... Page 45 of 423 7.c) 7:00 p.m. Proposed Amendment to the Zoning By-Law, 425 ... Page 46 of 423 7.c) 7:00 p.m. Proposed Amendment to the Zoning By-Law, 425 ... Page 47 of 423 7.c) 7:00 p.m. Proposed Amendment to the Zoning By-Law, 425 ... Page 48 of 423 7.d) 7:15 p.m. Proposed Amendment to the Zoning By-Law, 1106... Page 49 of 423 7.d) 7:15 p.m. Proposed Amendment to the Zoning By-Law, 1106... Page 50 of 423 7.d) 7:15 p.m. Proposed Amendment to the Zoning By-Law, 1106... Page 51 of 423 7.d) 7:15 p.m. Proposed Amendment to the Zoning By-Law, 1106... Page 52 of 423 10.a) Robin Dunn, CAO, re: Education or training of members ... Verbal Matters (Section 12.3 of Township’s Procedural By-Law No. 2013-054) Name: Doug Irwin Item Number/Name: 10a) Education or training of members – Council-Elect Orientation Meeting Date: November 26, 2014 Motion No.: C141126-13 Type of Meeting: X Council Special Council Committee of Adjustment Accessibility Advisory Committee Recreational Technical Support Group Heritage Committee Speaking Notes: Clerk identified the process for Members of Council to have items/matters included on an agenda Clerk identified how Members of Council or the public may have questions answered with respect to staff reports on an agenda prior to the scheduled meeting Clerk identified that Members of Council will be receiving agendas in an electronic format and not paper format Clerk identified the instances when Council may go into Closed Session, pursuant to the Municipal Act, for consideration of a matter Clerk identified that the Municipal Act contains provisions to enable any person to request a Meeting Investigation when they believe that the municipality has breached the provisions of the Act or the Township Procedural By-law Clerk identified that any report from the Meeting Investigator must be presented in at a public Council meeting Clerk identified that the Township has participated with the County of Simcoe and member municipalities for our Closed Meeting Investigator, and that to-date, the Township has not been subject to a Closed Meeting Investigation Clerk identified that Quorum is achieved when 4 or more Members of Council are together, and that in those instances, Members of Council need to avoid discussing the business of the Township 11/28/14 Page 53 of 423 10.a) Robin Dunn, CAO, re: Education or training of members ... Verbal Matters (Section 12.3 of Township’s Procedural By-Law No. 2013-054) Clerk provided Council-Elect with copies of By-law Nos. 2007-133, A By-law to Adopt a Provision of Notice Policy; 2007-140, A By-law to Adopt an Accountability and Transparency Policy; 2007-141, A By-law to Adopt a Delegation of Powers and Duties Policy; as well as a chart entitled 2014-2018 Council Term – Outside Agencies – Appointment Opportunities Clerk identified that the 2014-2018 Council Term – Outside Agencies – Appointment Opportunities will come forward to the December 10, 2014 Council meeting for consideration Clerk identified that staff would be reporting back early in 2015 with respect to Council’s Advisory Bodies that Council has established Clerk identified that staff would be investigating and providing best practices associated with E-mail communications to Council 11/28/14 Page 54 of 423 10.a) Robin Dunn, CAO, re: Education or training of members ... Page 55 of 423 10.a) Robin Dunn, CAO, re: Education or training of members ... Page 56 of 423 10.a) Robin Dunn, CAO, re: Education or training of members ... Page 57 of 423 10.a) Robin Dunn, CAO, re: Education or training of members ... Page 58 of 423 10.a) Robin Dunn, CAO, re: Education or training of members ... Page 59 of 423 10.a) Robin Dunn, CAO, re: Education or training of members ... Page 60 of 423 10.a) Robin Dunn, CAO, re: Education or training of members ... Page 61 of 423 10.a) Robin Dunn, CAO, re: Education or training of members ... Page 62 of 423 10.a) Robin Dunn, CAO, re: Education or training of members ... Page 63 of 423 10.a) Robin Dunn, CAO, re: Education or training of members ... Page 64 of 423 10.a) Robin Dunn, CAO, re: Education or training of members ... Page 65 of 423 10.a) Robin Dunn, CAO, re: Education or training of members ... Page 66 of 423 10.a) Robin Dunn, CAO, re: Education or training of members ... Page 67 of 423 10.a) Robin Dunn, CAO, re: Education or training of members ... Page 68 of 423 10.b) Report No. FI2014-23, Paul Gravelle, Director, Finance... Page 69 of 423 10.b) Report No. FI2014-23, Paul Gravelle, Director, Finance... Page 70 of 423 10.b) Report No. FI2014-23, Paul Gravelle, Director, Finance... Page 71 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... Page 72 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... Page 73 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... Page 74 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... Page 75 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... Special Proud Heritage, Exciting Future Events Manual Page 76 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... Table of Contents (To Follow) 2 Page 77 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... Dear Special Event Organizer and Host Venues/Property Owners: Thank you for your interest in planning a special event in the Township of Oro-Medonte. Oro-Medonte is a thriving rural community of more than 20,000 full-time residents. Covering 61,000 hectares of land in the heart of Simcoe County, the Township is highlighted by a picturesque landscape of prominent rolling hills and nearly 40 kilometers of beautiful Lake Simcoe shoreline. Located between the cities of Barrie and Orillia, Oro-Medonte serves as the gateway through which Northern and Southern Ontario are connected and is conveniently situated for residents, tourists and businesses alike. The Township is also where Ontario comes to play; boasting world-class venues such as Burl’s Creek Family Event Park, Hardwood Ski and Bike, Horseshoe Resort, Mount St. Louis Moonstone, numerous golf courses and thousands of acres of public parks and forests. With a rich history, an abundance of outdoor recreational opportunities and a flourishing arts & culture scene, Oro-Medonte provides a quality of life that is truly unmatched. The Township recognizes that special events have a very positive impact on the community. Events help foster community involvement, improve quality of life, and provide many economic benefits. At the same time large events, if not adequately planned, have the potential to impact public safety, strain public resources and negatively impact the community and the event customers' experience. As such the Township intends to be proactive in working with our businesses and event organizers to attract and implement new special events while supporting and building on the successes of the many existing events held throughout the municipality. This Special Events Manual and accompanying materials have been developed to allow us to work together in presenting events that will be an exciting and positive addition to our community’s quality of life. This special event manual is intended to identify the areas that may fall under a by-law, policy, procedural guideline or best practice which may have an impact on the planning and presentation of an event including the guidelines established by the County of Simcoe, the Ontario Provincial Police, the Alcohol and Gaming Commission of Ontario, the Simcoe County District Health Unit and other regulating agencies which may be applicable to your event. 3 Page 78 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... As event organizers, your role is to communicate with the proper authorities regarding items within their jurisdiction relating to the event. As a host venue/property owner where an event is being held but organized by a third party, your role is to ensure that the third party event organizer has communicated as outlined above and has submitted all necessary forms, plans and information as will be discussed in the following sections of this manual to assist in coordinating and streamlining this process, the Township may request coordinated meetings for large events. The utilization of this resource manual will assist in ensuring that all necessary information and approvals will be in place well before the actual date(s) of the event. This is to your benefit as failing to comply with the conditions outlined in this manual may result in the additional imposition of fees, conflicts in dates, negative guest experiences and in the worst case, having to cancel the event. “Failing to plan is planning to fail”. We’re here to help you succeed! 4 Page 79 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... Special Events Manual 1.1 Special Events 1.2 Defined: A Special Event can be defined as follows: A) An event to be held on public property i.e. at/on Township Facilities, Parks and Roadways or other municipal properties where one or more of the following criteria or one of the criteria sited in section 1.1 B) below is present : Open to the general public, with or without, an admission fee; Advertised via newspaper, web and/or site signage etc.; Includes a Special Occasion Permit (serving of alcohol); Requires a Building Permit for tents, stages or other structures; Could potentially involve a number of attendees that could not be managed on a roadway/facility/park without special measures being in place. B) An event taking place on private property will be deemed a special event if one or more of the following criteria is present: An event outside of the course of normal operations which has the potential to strain the community’s emergency services response; An event which will have a foreseeable impact on the regular flow of traffic; An event that may adversely affect the Oro-Medonte Community; An event requiring the approval of regulatory agency i.e. AGCO, Health Unit which is outside of the scope of typical operations. C) An event to be held on private and public property i.e. at/on Township Facilities, Parks and Roadways as described above in Sections A) and B) above. 1.3Requirements: A) The Township requires that Special Events taking place on public property as defined above receive municipal approval or namely a special event permit as regulated by the Special Events By-law # ( ). Depending on the nature and risk of the event this may simply involve submission of the notification form but and may also require the completion of an operations plan. B) All Special Events taking place on private property as defined above must submit the notification form and may be required to submit an operations plan where applicable. Event organizers and host venues are responsible for insuring that adequate risk management controls are in place for the event. They are also responsible for ensuring they consult with and fulfill the requirements of all relevant agencies which are outlined in this manual. Upon receiving the completed notification form, if appropriate, the Township will circulate the notification to the appropriate agencies and may request a coordination meeting or more information in the form of an operations plan. 5 Page 80 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... C) There may be times when a Special Event as defined above will take place on both Public and Private property (for example, a cycling event that starts and finishes on private property but a portion of the race is held on Township roads). The Township requires that these events would receive municipal approval or a special event permit for the portion of the event held on public lands as regulated by the Special Events By-law # ( ) and based upon the information contained in the Permit/Notification Form, may require that a completed Operations Plan be submitted to the Township. Failure to provide notification or appropriate approvals from agencies may result in the imposition of charges or cancelation of the event as outlined in the Special Event By-Law # . 6 Page 81 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... Special Event Permit and Notification Process: 2.1 This process and resource manual has been developed to allow us to work together in presenting special events that will be an exciting and positive addition to our community’s quality of life. Moreover, the manual is designed to share best practices and resources, as well as highlight regulations which pertain to Special Events. The responsibility is on the event organizer, to ensure that you are familiar with and comply with any relevant regulations or processes pertaining to special events. This manual and process may not be all encompassing. Where events are being organized by a third party (event organizer) on private lands, it is the responsibility of the host venue/property owner to ensure that the third party has complied with these regulations and processes. The permit/notification process is intended to create a collaborative dialogue between all involved including: special event organizers, event promoters, host venues/property owners and government agencies responsible for public safety, community by-laws, economic development and community engagement. This process is not intended to burden host venues or event organizers with additional bureaucratic process for activities that are part of normal business operations. The process has been created to: Increase communication and coordination amongst key stakeholders, Minimize potential conflict between events/venues, Assist in marketing and promotion, Optimize planning, Minimizing negative community impact. The process has two distinct parts with varying requirements for events taking place on public or private property 2.1 Part 1: Special Event Notification/Permit Form: This simple two page form acts as both the initial notification to the Township that an event will be taking place within the municipality and if being held on public lands/property this form also acts as the permit application form. Venues operating in the Township of Oro-Medonte should discuss with the Director of Recreation and Community what is deemed a special event versus regular business operations. If the event is not deemed a “special event”, notification of the event by email or phone is encouraged as this assists the Township in coordinating events across the Township and allows us to minimize the potential for conflict between events. This also allows us to assist you in marketing and promoting your event as part of the expanding portfolio of events taking place in the Township. 7 Page 82 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... 2.2 Part 2: Special Event Operations Plan: This planning document will provide a detailed overview of the special event and the planning and controls mechanisms for event implementation. It is the responsibility of the event organizer to ensure the plan is submitted in a complete manner and within the established timelines. If the event is being organized by a third-party, it is the responsibility of the host venue to ensure that the organizer has complied. To assist in the development of the operations plan a checklist is provided as Appendix section. This checklist is designed to provide further details about the event that will assist you with inter-agency planning requirements and the framework for the operations plan. In most cases only specific sections will apply, simplifying what you are asked to provide in the operations plan. Therefore, the plan should contain the information which is relevant to your event. At the discretion of the Director of Recreation and Community Services, an inter-agency planning and coordination meeting may be requested. The goal of this meeting will be work through any additional details or requirements with the event organizer. 2.3 Timing of Submissions: Special Event Notification/Permit forms are to be submitted to the Director, Recreation and Community Services a minimum of 120 days prior to the event. Operating Plans are to be submitted a minimum of 60 days prior to the special event. More time may be required for larger resource intensive events to ensure resources will be available to support the event The Township and other relevant agencies recognize that opportunities do come up with little notice and will endeavor to work with event organizers within the realities of operations constraints. 8 Page 83 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... SpecialEventNotification/PermitForm: A.EVENTORGANIZERINFORMATION ContactName: Organization: ContactPerson:Position: Phone:Email: Website: OrganizationAddress: B.EVENTINFORMATION EventName: EventDate:StartTime:EndTime: EventVenue: TypeofEvent: Concert/PartyProcession/Wedding CompetitionRun/Walk/Marathon DemonstrationCyclingΑRoad FairCyclingΑOffRoad FestivalOnWater ParadeFilm/Exhibition/Show Other: AlcoholStaging Bleachers/TieredSeatingTents AmusementRidesRoadClosure LiveAnimalsFireworks FoodVending/SamplingUseofPublicLands/Roads AmplifiedSoundOvernightCamping OpenAirBurningMotorizedOffRoad Vehicles DescriptionofEvent: (includesetandteardowntimeframe) 9 Page 84 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... TotalAttendance:Participants:Spectators: EventDetails: 1.YesNo Istheeventbeingheldonpubliclandorproperty? 2.YesNo DoyourequireanyRoadClosure/TrafficManagementProvisions? 3.YesNo Istheeventopentothepublic? 4.YesNo Isalcoholbeingserved? 5.YesNo RequiresaBuildingPermitfortents,stagesorotherstructure? 6. Doestheeventpresentanelevatedrisktopublicand/orparticipantssafetyrequiringspecificrisk YesNo managementcontrols? 7.Doestheeventhaveanypotentialnegativeimpactsonthecommunity?YesNo 8.Willtheeventbedisplayinganyfireworksorpyrotechnics?YesNo 9.Willovernightcampingbemadeavailable?YesNo 10.Willtherebemusicliveentertainmentoramplifiedsound?YesNo 11.Willfoodbesold?YesNo NOTE: UponreviewofPart1theDirectorordesignatewilldeterminetheneedforsubmissionofPart2.Ifthisisalarge scaleeventpleasesubmitPart2andacorrespondingoperationsplan. 2 PleasecontacttheDirectorofRec.Com.ServicesshouldyourequireanydirectiononcompletingPart IfyouhaveansweredYEStoanyofthequestionsintheͻ9ǝĻƓƷ5ĻƷğźƌƭͼpleasesubmitEventApplicationPart1ANDPart 2totheDirectorofRecreationandCommunityServices. Pleaseretainacopyofthisapplicationforyourrecords. IcertifythattheinformationIhaveprovidedaboveistrueandcorrect. FullName: Position: Submissiondate: ThepersonalinformationonthisformiscollectedundertheauthorityoftheMunicipalAct,asamended.Theinformationissuedtoprocessthis application.QuestionsregardingthecollectionofthisinformationshouldbedirectedtotheTownshipofOroMedonte. 10 Page 85 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... SpecialEvent!¯¯«¨¢ ³¨®­ȟOperationsPlan The planning process is one of the most important aspects in successful Event Management: the more robust the plan, the smoother the journey to success. Good planning is a continuous process and good plans should be adaptable and flexible, they require a solid foundation consisting of systems and structures that are understood by all event stakeholders. The operation plan is a key document that will assist event organizers in communicating with community stakeholders various aspects of the special event. The operations plan should include all key functional areas that are relevant to the event. The following are suggested areas that should be addressed: EventOverview Insurance SitePlan Alcohol StructuresandTemporaryStructures TrafficManagement CommunityImpact/ByLaws ConservationAuthority PublicLands/Facilities RiskManagement Security FireandLifeSafety FirstAidandMedicalEmergencies FoodService WashroomsandWasteManagement Appendices 11 Page 86 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... EventResourceManual 1.Insurance Insuranceisrecommendedforallspecialeventsandisarequirementforeventstakingplaceonpublic property.Itprovidescoverageforeventorganizers,hostvenue,supportingpublicagenciesandvolunteersfor thirdpartyliabilityclaimsresultingfromaninjurytothethirdpartyand/ordamagetotheirproperty. CertificateofInsurance: Adocumentissuedbyaninsurancecompany/brokerthatisusedtoverifytheexistenceofinsurancecoverage underspecificconditionsgrantedtolistedindividuals.Morespecifically,thedocumentliststheeffectivedate ofthepolicy,thetypeofinsurancecoveragepurchased,andthetypesanddollaramountofapplicable liability.Liabilityinsurancemitigatesriskandcoverageshouldbeafunctionofthedegreeofrisk. AdditionallyInsured: AdocumentissuedbyaninsurancecompanyorbrokerthatextendscoveragethroughthepolicyŷƚƌķĻƩ͸ƭ policy.Generally,additionalinsuredstatusisrequiredbyanindividualorentitywhenanamedinsuredhas agreedtoindemnifythatpartyinacontract(e.g.,customersorownersofpropertyleasedbythenamed insured). http://www.gougeoninsurance.com/businessblog/bid/31981/AdditionalInsuredvsAdditionalNameInsured 2.SitePlan CompletionofanEventLayoutPlanorSiteplanisrequiredtoaccompanyallapplicationsandshouldbepart oftheoperationsplans. TheeventLayoutPlanshouldinclude: ΘThenorthdirection; ΘAccessandEgressPoints(pedestrian,vehicular,emergencyaccess) ΘAnunobstructedfire/emergencyresponselane(s); ΘLengthandwidthofstreet(s); ΘFirehydrantlocationsΓclearancefromfirehydrantsmustbeaminimumof2metres;ifhydrantis atthecurb,clearancesmustbe3metres; ΘCurrentobstructionsortrafficcalmingdevices; ΘLicensedareas ΘFencingandSecurityControls; ΘLocation(s)ofanyvendor(s); ΘLocation(s)offireextinguisher(s); ΘFixedortemporarystructures/objectsusedintheevent; ΘLocationofwastediversionsites; 12 Page 87 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... ΘLocationsofpermanentandtemporarywashroomfacilities; ΘRestandfirstaidstations; ΘAreasforfoodandwater; Identificationofanyhazardous/combustiblematerialsi.e.fuelstorage,propane,anhydrous Θ ammoniaetc SampleSitePlan 13 Page 88 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... 3.Alcohol: TheAlcoholandGamingCommissionofOntario(AGCO)holdsjurisdictionalresponsibilityforthesaleand serviceofalcoholinOntario.ProvincialliquorlawsareenforcedbyAGCOandOntarioProvincialPolice(OPP). InOntario,Alcoholmayonlybesoldand/orservedunderlegalauthority.TheauthoritycomesfromaSale License(LicensedEstablishmentorCateringCompany)oraSpecialOccasionPermit(SOP). ForrelatedinformationaccesstheAlcoholandGamingCommissionofOntario(AGCO)at: 1.www.agco.on.ca 2.AGCOCustomerServiceat18005222876 3.AGCORegionalEnforcementUnitΑOrilliaat7053295046 AnSOPisrequiredifyouareplanningtosellorservealcoholatspecialoccasions,suchasweddings,charity fundraisersandreceptions.AnSOPisneededanytimealcoholisofferedforsaleorservedanywhereother thaninalicensedestablishmentoraprivateplace(forexample,aprivateofficeoraresidence). Therearethreetypesofspecialoccasionsforwhichapermitmaybeissued: 1.tƩźǝğƷĻ9ǝĻƓƷ:Foreventswhereonlyinvitedguestswillattend.Theseeventscannotbeadvertisedand therecanbenointenttogainorprofitfromthesaleofalcoholattheevent. 2.tǒĬƌźĭ9ǝĻƓƷƭ:Foreventsthatareopentothepublic.Publiceventscanbeadvertisedandallowfor fundraising/profitfromthesaleofalcohol. 3.LƓķǒƭƷƩǤtƩƚƒƚƷźƚƓğƌ9ǝĻƓƷƭ:ForeventsheldtopromoteaƒğƓǒŅğĭƷǒƩĻƩ͸ƭproduct(s)throughsampling. Therecanbenointenttogainorprofitfromthesaleofalcoholattheevent WhatdoIneedtoprovidetoobtainapermit? SmallspecialeventscanobtainpermitsthroughtheirlocalLCBOstoreorthroughalocalcaterer. Largespecialevents5000participantsi.e.festivals,races,concerts ToassistwithyoureventplanningtheAGCOhasdevelopeda SpecialEventTipSheet toobtainapermit forlargespecialevent.Ifyouareplanningalargeeventandareplanningonservingalcoholpleaseensure thattheAGCOrequirementsareincludedinyouroperationsplan.Asamplesiteplanhasalsobeen includedasaresourceSampleSiteMap. MunicipalAlcoholPolicy TheTownshipofOroMedontehasaMunicipalAlcoholPolicywhichprovidesspecificrequirementsforthe servingandconsumptionofalcoholonMunicipalpropertyorwithinMunicipalfacilities.Anyspecialevent wherealcoholisservedinapublicfacilityoronpublicpropertymustcomplywithanyrelevantfederaland provinciallegislationandalsowiththepolicy. 14 Page 89 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... SmartServe SmartServeOntarioisanonprofitorganizationdedicatedtodevelopinganddeliveringaresponsibleservice trainingprogramtoallindividualswhoservealcoholicbeveragesorworkwherealcoholicbeveragesare servedintheProvinceofOntario.HavingSmartServedtrainedhelpstoensuretheresponsibleserviceof alcoholminimizingthepotentialriskexposuretoeventhosts/organizers.Formoreinformationpleasevisit https://www.smartserve.ca. 4.Structures Thefollowingisprovidedforyourconvenienceinmakingabuildingpermitapplicationandtoprovidethe detailsthatthebuildingandfiredepartmentswillbelookingforonsitepriortoapprovingtheuseofthetent foryourevent. TheOntarioBuildingCodeprovidesminimumfireandlifesafetyrequirementsspecifictoassembly occupanciesandtentsforspecialevents. Theaveragespecialeventpopuptent(10feetx10feet=100squarefeet)doesnotrequireabuildingpermit. Example:3eventtents(10x10)togetherdoesnotrequireapermit. 7eventtents(10x10)togetherwouldrequireapermit. 1.\[ĻƭƭƷŷğƓЏЍЎƭƨŅƷΛЏЉƒЋΜ Tentsoragroupoftentsspacedatlessthan3mapartthatarelessthan645sqft(60m2)inaggregate area,donotrequireabuildingpermit. 2.ѢЏЍЎƭƨŅƷΑЋЍЋЉƭƨŅƷΛЋЋЎƒЋΜ Tentsoragroupoftentsthatarelessthan3mapart,donotcontainbleachersandareunenclosed(no sidewalls)requireabuildingpermitandthefollowingisapplicable: ClearancetoOtherstructures 3mfrompropertylines o 3mfromallstructuresandothertents o Exceptions o tentsnotoccupiedbythepublicneednotbeseparated,aslongasnohazardto thepublicexists Tentsonfairgroundorsimilaropenspacesneednotbeseparated,aslongasno hazardtothepublicexists ClearancetoFlammablematerial A3mperimeteraroundthetentshallbekeptfreeofflammablematerialorvegetation o thatwillcarryfire FlameResistance EverytenterectedshallmeetCAN/ULCS109 o Provisionsforfirefighting Accessshallbeprovidedforthepurposeoffirefighting. o 15 Page 90 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... tƩƚǝźķĻğƭźƷĻƦƌğƓƚƩğĻƩźğƌƦŷƚƷƚğƓķźƓķźĭğƷĻğƌƌƭƷƩǒĭƷǒƩĻƭͲƷŷĻƭĻƦƷźĭƌƚĭğƷźƚƓğƓķƷŷĻƷĻƓƷ͵LƓĭƌǒķĻƷŷĻ ĭƌĻğƩğƓĭĻƭŅƩƚƒƷŷĻƷĻƓƷƷƚƷŷĻƭƷƩǒĭƷǒƩĻƭ͵ 3.ѢЋЍЋЉƭƨŅƷΛЋЋЎƒЋΜ Tentsthatexceed225m2,tentsthatcontainbleachersorhavesidewallsenclosed,requireabuilding permitandthefollowingisapplicable: Allprovisionsin#2above MeansofEgress Traveldistance o Clearaisles o 3mwidthbetweenstakelineandthepropertyline o Swingdoorsifapplicable o BleachersshallmeettheOBCandshallbeengineered Sanitaryfacilities RequirednumberofwaterclosetsshallbedeterminedinaccordancewiththeOBC o Thetentshallbedesignedandreviewedbyaprofessionalengineer.Thisprocessisnormally coveredthroughthemanufactureorcontractedinstaller. tƩƚǝźķĻğƭźƷĻƦƌğƓƚƩğĻƩźğƌƦŷƚƷƚğƓķźƓķźĭğƷĻğƌƌƭƷƩǒĭƷǒƩĻƭͲƷŷĻƭĻƦƷźĭƌƚĭğƷźƚƓğƓķƷŷĻƷĻƓƷ͵LƓĭƌǒķĻƷŷĻ ĭƌĻğƩğƓĭĻƭŅƩƚƒƷŷĻƷĻƓƷƷƚƷŷĻƭƷƩǒĭƷǒƩĻƭ͵tƩƚǝźķĻЋƭĻƷƭƚŅ9ƓŭźƓĻĻƩƭĻğƌĻķƷĻƓƷƦƌğƓźƓĭƌǒķźƓŭƷŷĻ ğƓĭŷƚƩğŭĻķĻƷğźƌƭ͵ TheOntarioFireCode(asamended)containsminimumfireandlifesafetyrequirementsspecifictoassembly occupanciesandtentsforspecialevents. 1)Portablefireextinguisherswithaminimum2Aratingarerequiredtobeplacedatorneareachexit. 2)Exitsignsmayberequiredifthetentisenclosed.ContactFirePreventionOfficer(FPO)at705835 5568. 3)NoSmokingsignsshallbepostedandadheredinthetent. 4)Allexitsandmeansofegressinanopensideandanenclosedtentarerequiredtoremainclearofany obstructionsonboththeinteriorandtheexterioratalltimes. 5)Aislewidthsarerequiredtobeminimum1100mm.(Considertableplacement) 6)Openflamesofanykindarenotpermittedinthetent.Unlessconformancewith OFC2.9.3.2.ConsulttheFirePreventionOfficer(Seecontactlist). 7)Fireaccessroutesrequiredtobemaintained.(Donotblockdrivewayaccessforfiredepartment. 8)Thetraveldistancetoanexitfromanypointmustnotexceed30m. 9)ThePropertyowner/ventOrganizerisrequiredtoknowtheemergencyproceduresandtheir individualresponsibilitiesasitrelatestofireandlifesafety. Theapplicationwillneedtostatethestartandenddateofyourevent. Oncethepermitisobtainedforyourtent;theerectionofthetentmaytakeplace. 16 Page 91 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... PriortouseorOccupancy,aninspectionisrequired.Youwillneedtobooktheinspection,contact 7054872171ext.4246.Thebuildinginspectorand/orthefirepreventionofficerwillattendthe siteandverifythesize,locationandanchorageofthetentplusthe9itemsshownabove. Uponcompletionofyourevent,thetentistoberemovedandconfirmedbythebuilding department. Lt:IfyouareaneventorganizerfromoutofTown,considercontractingalocaltentcompanytosupplyand administeryourtentrequirements.Pleasemakesurethatyourtentcontractorisawareoftheabove requirementsandcomplieswiththerequirementsoftheOntarioBuildingandFireCodes.Failuretocomply mayresultinordersandfinestotheorganizerandvenue. Ifyouhaveanyquestions,contacttheTownshipofOroaĻķƚƓƷĻ͸ƭbuildingdivisionat7054872171orthe FirePreventionofficerat7058355568. AnapplicationforbuildingpermitandcanbefoundontheTownshipofOroMedonteWebsiteatwww.oro medonte.ca. TheTownshipofOrMedontedoesnotcurrentlyinspect,certify,orprovideguidanceontemporarystages. TheOntarioMinistryofLabourhasprovidedguidelinesfortemporarystructuresandhasaskedmunicipalities tosharethisinformationwitheventorganizersandspecialeventvenues. TheTemporaryPerformance/EventStructuresSafetyGuidelinefortheLivePerformanceIndustrybrings togetherministryregulationsandsetsoutindustrybestpracticesinregardtothedesign,planning, erection/construction,maintenanceanddisassemblyoftemporarystructures.Thisguidelinewillprovide reasonableprecautionsthattheconstructor/employermayuseasguidanceandwillalsohelpworkplace partiesunderstandtheirobligationsundertheOccupationalHealthandSafetyActanditsregulationsasthey relatetotemporarystructures.Theguidelinemaybefoundat http://www.labour.gov.on.ca/english/hs/pubs/liveperformance/gl_live_structures.php Thereareanumberoftemporarystructuressuchasstart/finishgates,lighting/camerascaffolding,screens andAVequipmentetc...thatmaybeusedforspecialevents.IncaseswheretheOntarioBuildingCodeapplies itmustbefollowedandinmanycasestemporarystructuresfalloutsideoftheOntariobuildingcode, however,duediligenceandriskmanagementshouldbeexercised.Foreventstakingplaceonprivateproperty itisstronglyrecommendedthatallsuchstructuresarepreengineeredandhavegeneralreviewcompleted postinstallationbyacertifiedstructuralengineer.Foreventstakingplaceonpublicpropertypreengineering andgeneralreviewmayberequireddependingonthenatureofthetemporarystructureandevent. TheorganizeroftheeventwillberesponsibletoensuretheAmusementRideOperatorcomplieswithall governingregulationsregardingtheamusementride. 17 Page 92 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... Ifinflatableswillbepartoftheeventpleaseensureadultsupervision.Pleaseinsurethatyouhavea documentedsafetyandsupervisionplan. 5.TrafficManagement: Eventorganizersareresponsibletoensureadequateprovisionsfortheanticipatednumberofattendees (participants,spectators,vendors,andemployees.TheeventorganizermustbeawareoftheParkingBylaw thatwillbeenforced.AnydeviationfromtheParkingBylawsmustbeapprovedbeforetheeventandpublic noticeprovided(asrequired). AParkingPlanshouldbeincludedaspartoftheoperationsplan.Theplanshouldinclude: 1.Areview/identificationoftheapplicableFireAccessRoutesandDesignatedDisabledParkingspaces; 2.Theavailabilityofsurroundingstreetsandlotswhereparkingmaybeallowed; 3.Theprovisionforonsiteonsiteparkingprovisionstoprovideparticipantswithappropriateparking information/directionrelatedtotheevent; 4.WhereͻtğƩƉźƓŭͼsignsonthedate(s)oftheeventwillbelocatedtoalertdriverswhereparkingis available. Inmanycasesparkingmaybeoffsitewithaccompanyingshuttleservice.Inthesecircumstances communicationwitheventparticipantsisofparamountimportancetoavoidimpactontrafficandanegative participantexperience.Eventorganizersmustensurethatparkingarrangementsareclearlycommunicatedto participantsinadvanceoftheeventthroughwebsite,emailetc.andthatappropriatesignageisinplaceto directmotorists.Ifoffsiteparkingandshuttlesarebeingconsideredpleasediscussyourpreliminaryplans priortoexecutinganycontractorleaseoflandforancillaryparking. hƷŷĻƩ/ƚƓƭźķĻƩğƷźƚƓƭ: Toavoidparkingproblemsrelatedtotheevent,theorganizershouldbeawareofhowmanyparkingspaces areavailableandwherethosespacesarelocated(i.e.onsiteoroffsite).Ifparkingwillbeoffsite considerationmayberequiredonhowtrafficwillbemanaged. Dependingonthesizeoftheeventandtheexpectationofalargenumberofvehiclesthatwillberequiredto findparking,considerationshouldbegiventohiringpaiddutyPoliceOfficer(s)fortrafficandparkingcontrol and/orprovidingonsiteshuttlebustransportationfromparkingareasoutsideoftheeventlocation. Eventparkingshouldbearrangedtoensurethesafeflowoftrafficbefore,during,andaftertheevent. 18 Page 93 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... Ifyoureventwillbedrawingsignificantattendanceyouwillneedtoconsidertheimpactonlocal,county,and provincialroadways.Yourtrafficmanagementplanshouldidentifyhowyouwillplantomitigateimpactto trafficflowandaccess/egressfromparkingsites.TheOntarioProvincialPolice(OPP)haveresponsibilityfor trafficandroadsafetyatthelocal(TownshipofOroMedonte),County(CountyofSimcoe),orprovincial (MinistryofTransportation)level.Thetrafficmanagementandsignageplanwillneedtomeetthe requirementsoftheGovernmenthavingjurisdictionalresponsibilityandbeapprovedbytheOPP. Incaseswheretrafficcontrolisrequiredorganizationsmayberequiredtohirepaiddutypoliceofficersto managevehicularandpedestriantraffic.TheOntariotheHighwayTrafficActprohibitsanyonebutpolice,fire, andtrainedworkersforroadconstructionormaintenancetodirectorcontroltraffic. Eventorganizershaveaspecificresponsibilityforpedestriantravelroutes.Ifattendeeswillbecrossingroads foranyeventorganizermustidentify,designateandmanagesafetravelroutes. traffic Eventorganizermustensurethatvehicleandpedestrian Walkathons/BikeathonsTheapprovalprocessforthesetypesofeventscanbesimplifiedifexistingtraffic regulationsareobservedduringtheevent,e.g.obeyingtrafficsignals,speedlimits,etc. Theapplicantshouldbeawarethatthecostinvolvedinprocessingthistypeofapplicationandimplementing thedetours,placementofbarricades,trafficcontrols,publicnotificationsigning,etc.,asdirectedbythe TownshipofOroMedonte,TransportationandEnvironmentalServicesDepartment(TES),willbethe responsibilityoftheapplicant. GuidelinessetoutinOntarioTrafficResourceBook7,TemporaryConditions,willbeusedindeterminingan appropriatetrafficcontrolplaninconsultationwiththeTransportationandEnvironmentalServices DepartmentandtheOntarioProvincialPolice. 6.CommunityImpact/Bylaws SpecialeventspresentauniqueopportunitythatcanbenefitallresidentsandvisitorstoOroMedonte.Event organizershaveanobligationtoresidentsandbusinessthatmaybeimpactedbyaspecialevent.Depending onthesizeandscopeoftheeventtakingplaceeventorganizermayberequiredtocreateanddeploya CommunityNotificationStrategy.Thestrategymayinclude: Directletterstoresidencesandbusiness Temporarysignage Advertisementinlocalmediaoutlets Directcontactwithbusinesses ChamberofCommerceandTourismboardsnewsletters 19 Page 94 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... TownshipWebsite TheTownship,throughassistancewithourdestinationmarketingpartnersi.e.CountyofSimcoeTourism,RTO 7andhƓƷğƩźƚ͸ƭLakeCountryandtheOroMedonteChamberofCommercemayprovideassistancein marketingandenhancingthevisitorexperienceforlargescalespecialevents.Weencourageeventorganizers toworkwithourbusinesscommunityandtourismorganizationsinbotheventmarketingandsupportingour localbusinessesthroughpurchasingofgoodsandservicesandcrosspromotionoflocalbusinessestoevent participants. OroMedonteNoiseBylawrestrictsthenoisefrom11:00pmand6:00am.Inaddition,soundlevelsoutside thesetimesmustremainatanacceptablelevelgivenconsiderationtothetypeandlocationoftheevent. EventorganizersmayapplyforanexemptiontotheNoiseBylaw TownshipofOroMedonteBylawNo.2012067,FireworksBylawregulatesthesaleanddischargeof fireworkswithinthegeographicalboundariesoftheTownship.InaccordancewiththeFireworksBylaw,no person(s)shallsellordischargeanyFireworkswithoutfirstobtainingsuchlicenseorpermitfromthe Township,asmayberequired,and,nopersonshalldischargefireworkswhenafirebanisineffectinthe Township. Temporaryspecialeventsignageispermittedprovidedtheyaredisplayedforamaximumof14dayspriorto theeventandareremoved7daysaftertheevent. PleaserefertotheSignageBylawforadditionalinformation. TheTownshiphasseveralroadwaysthataregovernedbytheCountyofSimcoeandTheMinistryof Transportation;appropriatepermissionsmustbeobtainedtoinstallsignage. TheTownshipofOroMedonteboastsover290acresofpublicparklandwhichincludevariousamenitiesfor activeandpassiverecreationalactivitiesandevents.Eventstakingplaceinapublicparkmustensurethatthe rulesandregulationsestablishedintheParklandBylawareobserved.Ifyourequireanexemptiontothe BylawpleasediscussthiswiththeDirectorofRecreationandCommunityServices. http://www.oromedonte.ca/Community/maps/index.htmp http://www.simcoe.ca/dpt/it/gis/index.htm 20 Page 95 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... InadditiontoTownshipparkstheCountyofSimcoemanagesanextensivenetworkofpublicforests.Events takingplaceinCountyofSimcoeForestsrequireauseagreementobtainedthroughtheCountyofSimcoe.For moreinformationpleasevisittheCountyofSimcoeRecreationUsePolicy. TheCopelandForestestablishedin1979asaresourcemanagementareamanagedbytheOntarioMinistryof NaturalResources.Thatdesignationallowsformanyactivities.Therangeofusesspansfromhuntingand fishingtomountainbikingandhorsebackriding.LƷ͸ƭbeenestimatedthatthereareover65kilometresoftrails intheforest.The4000acresofmatureforestlocatedontheOroMoraineisenvironmentallysignificant providinghabitatforanumberofrarespeciesoffloraandfauna.TheCopelandForestholdsaspecialplacein theheartsandmindsofOroMedonteresidentsandthosethatusetheforest.Eventslookingtousethe CopelandForestmustobtainpermissionfromtheMinistryofNaturalResourcesandshouldbecognizantofn thevariousstakeholderswhofrequentlyusetheforestandensuremeasuresareinplacetominimizethe impacttoitsecologicalintegrity. 7.ConservationAuthorities: TheTownshipofOroMedonteisregulatedbytwoconservationauthorities,theLakeSimcoeRegion ConservationAuthority(LSRCA)andNottawasagaValleyConservationAuthority(NVCA).Theconservation authoritieshaveauthorityundertheOntarioConservationAuthoritiesActtoensuretheconservation, restorationandresponsiblemanagementofwater,landandnaturalhabitatthroughprogramsthatbalance human,environmentalandeconomicneeds.Propertieswithinregulatedmaybesubjecttospecific regulationsthroughtheconservationauthorities. MapsofRegulatedAreas: LakeSimcoeRegionalConservationAuthority NottawasagaConservationAuthority 8.PublicLands/Facilities/PettingZoos TheOntarioMinistryofHealthandLongTermCarehasprovidedthefollowinginformation: Weencourageyoutodownloadandreadthereportandexecutivesummaryat www.health.gov.on.ca/pettingzoos Thesedocumentsidentifyhighriskgroups(suchasveryyoungchildren)andincludeimportant recommendationsrelatedtovisitoreducationandthesafeoperationofpettingzoos. Onthesamewebsite,youwillfindcolourfulpostersthatmakeiteasyforyoutocommunicatetwosimple precautionsthathelppreventzoonoticinfections: 21 Page 96 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... ΘCleanyourhandsafterpettingtheanimals ΘDonoteatordrinkneartheanimals Westronglyrecommendthatyoudisplaythesepostersattheentrancesandexitstoanimalenclosuresandin nonanimalareaswherepeoplebuyandeatfood.Finally,becausehandhygienewasidentifiedinthereport asthesinglemosteffectivewayforpeopletoprotectthemselvesfrominfection,wehaveincludedsignsthat illustrateproperhandwashingandhandsanitizing. 9.RiskManagement: RiskManagementisakeyresponsibilityofalleventorganizers,venuesandassociatedcontractors.Event organizersshouldundertakeaHazardAnalysisandRiskAssessmentsasthefoundationoftherisk managementprocess.Thisprocesswillassistorganizerinidentifyingkeyriskareasandprovidedirectionon areasthatrequireamitigationplanorstrategy. AHazardAnalysisandRiskAssessmentshouldconsiderboththeseverity/implicationsoftheriskandthe probabilityofoccurrence;thegreatertheseverityorprobability,thegreatertherisk. Risk Classificationction A Probably no action. Who cares? Let it happen. Low probability, low impact Not a significant risk High probably, low impact Probably no action, but stay alert. Could change quickly. Probably not threatening Develop contingency plan, with special attention to Low probability, high impact "triggering" events. This is why we carry insurance A potential danger policies! Develop preventative plan (and probably contingency High probability, high risk plan). May change present action plan to avoid this A real and present danger! condition. 22 Page 97 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... Asituationordisastermayresultfromanyoneormoreofthefollowingconditions: Forcesofnature,accident,criminalact, Situationthataffectslivesorproperty, Situationwheretheoperationsoftheeventhasanimpactonthepublic. Inconjunctionwiththeeventorganizerandvenuethefollowingmayberequiredhavedetailedmitigation plansorstrategiesbasedontheseverityand: Fire MedicalEmergency ActsofViolence/Theft LostorMissingPersons Weatherrelatedemergency Inordertobepreparedforanyemergencysituationordisaster,eventswithanelevatedriskmustsubmitwith yourapplicationanEmergencyPlanthatwillinclude: Aninternalcommunicationsystemtoactivateonsiteemergencyonsiteresources; AcommunicationplantoactivateExternalResources(Police,Fire,Ambulance)ifnotalreadyonsite; Dedicatedandmappedemergencyaccesspoints; Supportforroutingtherespondingresourceswithinyoureventsiteasindicate; Twoeventcontactpersonnelincludingtheircellphonenumbersandhowtheywillbecontactedin caseofemergency; Anevacuationareawithanevacuationroute; Theprocedurestobefollowedinthecaseofanemergencyordisaster; Theemergencyservicesthatarerequiredincaseofanemergencyordisaster; Thecommunicationproceduresyouhavemadewiththenecessaryauthorities; Detailsofhowyouhavepreparedyourvolunteersandorganizationalstafftohandleadisasteror emergencysituationand; Detailsofhowwillyoursecuritybecontactedandrespondtoanemergencyordisasterduringyour Event. 23 Page 98 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... 10.Security: Anintegralcomponentoftheriskmanagementprogramisacomprehensivesecurityplan.Thegreaterthe risk,themoresecuritycontrollikelyrequired.Theoperationsplanshouldincludethenumberand scheduleofalleventstaff,includingprivatesecurityandpaiddutypolice.Inaddition,itshouldoutline responsibilitiesandhowcommunicationwilltakeplacebetweeneventstaff,agencies,andthevenue duringtheevent.Ifprivatesecurityiscontracted,itisrecommendedthattheseexpectationsbecomepart oftheserviceagreementwiththesecurityfirm.Itisalsorecommendedthattheproficiencyinspeaking andunderstandingtheEnglishlanguageisarequirementtoensureeffectivecommunicationthroughout theevent.Thesecurityplanshouldalsodescribewhatothercontrolswillbeimplementedtomitigateany riskstothepublic.Examplesincludeperimeterfencing,bagchecksĻƷĭͶ Securityfirmscanassistwithmanysecurityfunctionsincludingperimeterandbagchecks,entryandexit headcounts. PaidDutyPoliceofficersareoftenrequiredbyliquorpermitorasdeterminedthroughthehazard identificationandriskassessmentprocess. APaidDutyisaworkassignmentarrangedthroughtheOntarioProvincialPolice,whereanoffdutyofficer performspolicingdutiesforanindividualororganizationotherthantheMunicipalityandispaidbythe thirdparty.(Example:Traffic,Security,SpecialEvents). RequestsforPaidDutyofficersmustbereceivedinwritingusingtheprescribedformstatingthenatureof thedutiestobeperformed,thenumberofhoursinvolved,thespecifichoursforwhichtheserviceis requestedandthereasonswhyitisconsiderednecessarytoengageofficersforsuchduties.Vehiclesmay berequireddependingonthenatureofthePaidDuty. PolicingServicesforOroMedonteisprovidedbytheOntarioProvincialPolice,BarrieDetachment. 24 Page 99 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... 11.FireandLifeSafety Similartoasecurityplaneventorganizersmustconsidertherisksassociatedwithfireandlifesafetyand ensurecontrolsareimplementedtomitigateorcontroltheserisks. TheTownshipofOroMedontehasnotenactedaByLawtoregulateopenairburning.Allopenairburningis regulatedundertheOntarioFireCodewhichstates: 2.6.3.4.(1)Openairburningshallnotbepermittedunlessapproved,orunlesssuchburningconsistsofasmall, confinedfire,supervisedatalltimesandusedtocookfoodonagrillorabarbecue. GeneralProvisions 1.Youcannotleaveyourfireunattendedorunsuperviseduntilitisfullyextinguished. 2.Youmusthavesufficientequipmentreadilyavailabletocontrol,containandextinguishyourfire. 3.Noslash,woodpile,constructionmaterial,plastics,orgarbageshallbeburned. Nofireshallbelitunderthefollowingconditions: 1.Underweatherconditionsthatlimittherapiddissipationofsmoke 2.Whenwindmaycauseunsafeconditions 3.Underextremelydryoraridconditions 4.Underasmogalert 5.Whenwindwillcausesmoketointerferewithneighborsorroadways 6.DuringaburningbansetbytheFireDepartmentorMinistryofNaturalResources 7.Firesshallnotbesetincloseproximitytoanycombustiblematerialthatmayconstituteafirehazard. Nofireshallbelitifitwillcauseanadverseeffecttothecommunity. Adverseeffectisdefinedasoneormoreofthefollowing: 1.Impairmentofthequalityofthenaturalenvironmentforanyusethatcanbemadeofit 2.Injuryordamagetopropertyortoplantoranimallife 3.Harmormaterialdiscomforttoanyperson 4.Anadverseeffectonthehealthofanypersonorimpairmentofthesafetyofanyperson 5.Renderinganypropertyorplantoranimallifeunfitforusebyman 6.Lossofenjoymentofnormaluseofproperty 7.Interferencewiththenormalconductofbusiness 8.Obstructionofatraveledportionofanypublicorprivatedrivewayorroadway WhatCanIBurn? Youmayburnuncontaminateddrywoodorwoodbyproductsonly.Woodbyproductisdefinedaswoodor woodproducts,includingtreetrunks,treebranchesandbrushthatarenotcontaminatedwithpaintorstain. Youcannotburngrassclippingsorleaves. 25 Page 100 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... Itisimperativethatdesignatedemergencyaccess/egressbemaintainedthroughouttheevent.Thetraffic managementplanandeventlayoutplanshoulddesignatetheseareasandcontrolstobeputinplaceto maintainemergencyaccess/egress. 12.FirstAidandMedicalEmergencies Eventscandrawlargenumbersofpeopletogethertoparticipateandenjoythemselves.Oneofthe responsibilitiesofeventorganizersistoensureatimelyandeffectiveresponsetoasuddenmedicalemergency attheirevent. Theobjectiveofspecialeventmedicalemergencyplanningisto: Takeariskbasedmanagementapproach Providerapidfirstaidinterventionforlifethreateningemergency Ensurethedeliveryofemergencymedicalcareinthecommunityandsurroundingcommunities inwhichtheeventistakingplaceisnotadverselyaffectedorburdenedbytheconsumptionof Paramedicandhospitalresourcesbytheeventparticipants. Ensurethesuccessoftheeventandtheexperienceoftheparticipantsareprotectedthroughthe provisionofmedicalservicesthatmeetsthedemandcreatedbytheevent. Mitigaterisktoparticipants,eventorganizers,eventvenuesandpublicserviceagencies. Eventorganizersandvenueoperatorshaveseveraloptionsonhowtoprovidereasonableandprofessionalcare fortheanyinjuredeventattendee. : Theseindividualsshouldbededicatedtotheprovisionoffirstaidandmedicalcare.Itisimportantthatthese personnelbefreeofotherresponsibilitiesandabletorespondtoanemergencywithoutcompromisingof otheraspectsoftheevent. ThereareseveraloptionsavailablesuchasStJohnAmbulance,CanadianSkiPatrol,andRedCross.These volunteerbasedorganizationscanprovideonsitefirstaidandbasiclifesupport. Companiesthatprovideprofessionallevelservicesthatcanprovideenhancedservicelevels. LandAmbulanceserviceswithintheTownshipofOroMedonteareprovidedbytheCountyofSimcoe ParamedicServices.TheCountyofSimcoeParamedicServicescanprovidededicatedPrimaryandorAdvanced CareParamedicsforspecialeventsonacostrecoveryfeeforservicecontractualbasis. WhendeterminingtheneedforParamedicServicesitisimportanttounderstandthefollowing: ΘTheCountyofSimcoeParamedicServicesistheonlylandambulanceprovidercertifiedunderthe OntarioAmbulanceActtoprovidelandambulanceservicesintheCountyofSimcoe. 26 Page 101 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... ΘTheCountyofSimcoeParamedicServicesistheonlycertifiedagencyundertheOntarioAmbulance Actthatcanoperateandprovideanambulanceforyoureventandtransportinjuredorillpatients toahealthcarefacilitywithintheCountyofSimcoe.Noprivatemedicalorfirstaidprovideris authorizedtoprovidethisservice. ΘTheCountyofSimcoeParamedicServicesdoesnotautomaticallyincreaseresourcesandstaffing duringaneventunlesscontractedbytheeventorganizer.Ifyoureventgeneratesnumerous requestsforParamedicServicesthrough911,thismaycreateunduepressureonthesystemwhich maybereportedtoCountyCouncilandtheMunicipality. TheCountyofSimcoeParamedicServicesworkscloselywithorganizationssuchasSt.WƚŷƓ͸ƭAmbulanceto providefirstaidandmedicalsupporttoevents.Iftheeventorganizerswishtoprovideadditionalsupportsuch asadvancedmedicalandrescueteamsorhealthprofessionals(i.e.physicians,athletictrainers, physiotherapists),thereareorganizationsthatcanprovidetheseservices.Thecoordinatoroftheseservices shouldcontacttheCountyofSimcoeParamedicServicestoidentifytheirscopeandlevelofcareaswellas transferofcareprotocols. EventorganizersareencouragedtocontacttheCountyofSimcoeParamedicServicesforassistanceinevent medicalandfirstaidplanning,support,andcontractingdedicatedpaiddutysupport.TheCountyofSimcoe ParamedicServiceswillassisttheeventorganizerwiththefollowing: ΘConductacomprehensiveriskandmedicalneedsassessmentoftheevent. ΘProvideemergencymedicalplanningexpertiseandsupporttoeventorganizersinordertodevelop anemergencymedicaloperationalplan. ΘAssistinthedeterminingthelevelofcarerequired(i.e.firstaidonly,Paramedicsupport,or advancedmedicalsupport)andprovidecostingasneededfordedicatedpaiddutyresources. ΘAssistwithMedicalEmergencyCommunicationPlanning ΘAssistwithAccess/EgressandNavigationPlanning ΘProvidesupervisionandmedicalsurveillanceduringtheeventtoensuretheobjectivesofthe emergencymedicaloperationalplanarebeingmet. Nightversusdaytimeevent Numberofactiveparticipants Alcoholavailabilityandanticipateduse Demographicsofcrowd Numberofattendees Locationofevent/multiplelocations Weather/timeofyear Lengthofevent Problemsencounteredwitheventinthepast 27 Page 102 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... 13.FoodService: Foodserviceforspecialeventscanbeofferedinseveralways: 1.VenueFoodService 2.CateredFoodService 3.VendorFoodService SimcoeMuskokaDistrictHealthUnitregulatesandissuespermitsforfoodservice. PermitinformationcanbefoundatSMDHUFoodServicePermitApplication SpecialEventfoodserviceresourcebooklet SMDHUResource: 14.WashroomsandWasteManagementPlan: Theeventorganizerwillmakearrangementsforlittercontrol,includingtheuseofgreaseandrecyclingcontainers. Regularpickupofwastecontainersisexpectedinordertoensureasanitaryenvironment.Theeventorganizerwill ensurecontainersareemptiedoftenenoughduringtheeventoperationtoavoidoverflowing. Eventpromotersareencouragedtopursuezerowasteevents.Anumberofresourcesareavailableat http://zerowasteevents.ca/ Eventorganizerswillberesponsibleforprovidingsufficientportablewashrooms,wheelchairaccessibleportable washroomsandhandsinksifthelocationfortheeventdoesnothavesufficientfacilitiestoaccommodatethe anticipatedcrowds. Thefollowingtableprovidesageneralguidelinetoassistindeterminingportabletoiletrequirements.Thischart representsageneralnumberofunitsrequired.Considerationmustalsobegiventoprovideforbarrierfreeaccessas requiredbytheAccessibilityforOntarianswithDisabilitiesAct. NumberofAttendees1hour2hour3hour4hour5hour6hour7hour8hour9hour10hour 1Α501111122222 51Α1002222233333 101Α2503333444666 2515004444668888 50110004567788999 28 Page 103 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... 15.ContactList DirectorofRecreationandCommunityServicesShawnBinnssbinns@oromedonte.ca7054872171 FireChiefHughMurrayhmurray@oromedonte.ca7054872171 ChiefBuildingOfficialBobbiKingbking@oromedonte.ca7054872171 ChiefMunicipalLawEnforcementOfficerCurtisShelswellcshelswell@oromedonte.ca7054872171 RecreationandCommunityServicesAssistantSandieLeonardsleonard@oromedonte.ca7054872171 7057266484 DetachmentCommanderAndyMayoandy.mayo@ontario.ca AdministrativeCoordinatorYvonneSaillouyvonne.Salliou@ontario.ca7057266484 Sgt.UnitCommanderΑOPP/AGCORaymondJackraymond.jack@ontario.ca705.329.5046 AGCOinspectorHarryQuirtHarry.Quirt@agco.ca7053295046 PlatoonSupervisorBobLewisBob.Lewis@simcoe.ca7057269300 SeniorPublicHealthInspectorRobertTownesrobert.townes@smdhu.org FoodandRabiesCoordinatorTonyMakrostergiostony.makrostergios@smdhu.org TechnicalStandardsandSafetyAuthority(TSSA)ΑAmusementshttp://www.tssa.org/home/default.asp?loc1=home ElectricalSafetyAuthorityhttp://www.esasafe.com/ 29 Page 104 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... 16.EventChecklist Insurance YesNoN/A 1.IsaCommercialGeneralLiabilityPolicyinplaceforaminimumof$5M? Alcohol YesNoN/A 1.Isalcoholbeingsoldservedattheevent? 2.Haveyoureviewedthemunicipalalcoholpolicy?(EventsheldonPublicPropertyOnly) 3.HaveyoubeengrantedforthenecessarypermitwiththeLCBO/AGCO? Structures YesNoN/A 1.Doesthiseventrequireanytemporarystructures(tents,amusementdevices)? 2.Doanyofthesestructuresrequireabuildingpermitbeissued? 3.Doyouplanonhavingamusements,rides,inflatables? TrafficManagement YesNoN/A 1.Willthiseventbeusinganypublicroads,publictrailsorroadways? 2.Doyourequireanyfullorpartialroadclosures? 3.Doyouanticipateanyimpactontheregularflowoftraffic? 4.Haveyouinsuredthatadequateparkingfortheanticipatedattendance? CommunityImpact YesNoN/A 1.CouldtheeventhavethepotentialofanyNEGATIVEimpactontheresidencesand community? 2.Willyoubehavingliveentertainmentorusingamplifiedsound? 3.DoyourequireaNoiseBylawExemption? 4.Willyoubeusinganytypeoffireworksand/orassociatedpyrotechnics? 5.Haveyouprovidedadequatedirectionalsignageforparticipants? 6.Isanytemporarysignagecomplianttolocalbylaws? 7.Haveyoucompliedwithallthepartneragencysignrequirement? 8.WillyoureventbetakingplaceonparklandandrequireanexemptiontotheParkland Bylaw? 9.WilltheeventhaveaTourismbenefit/positiveeconomicimpact/socialbenefittothe community? 10.WilltheeventbetakingplaceinCountyForestsortheCopelandForest? Parklands YesNoN/A 1.Willthiseventbeusinganypubliclandincludingroads,trails,parks,watercourse? 2.Haveyouappliedandreceivedapermittousethepublicfacilities? 3.DoyourequiretheuseofanyotherpubliclandsorroadsthatarenotinOroMedonte? 30 Page 105 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... RiskManagement YesNoN/A 1.DoyouhaveanEmergencyActionPlaninplacefortheevent? 2.HaveyoucompletedadetailedHazardIdentificationandRiskAssessment? 3.Doyouhaveasiteplanthatclearlyoutlineaccessandegressroutesfortheemergency personnel? Security YesNoN/A 1.Doyouhavesecurityplaninplace? 2.HaveyounotifiedtheOntarioProvincialPoliceofyourevent? 3.HaveyouaddressedanyandallconcernsfromtheOPP? FireandLifeSafety YesNoN/A 1.DoyouhaveaFireSafetyPlaninplace? 2.HaveyounotifiedtheOreMedonteFireDepartmentofyourevent? 3.HaveyouaddressedanyandallconcernsfromtheFireDepartment? 4.Doyouhaveacceptableaccess/egressforemergencyservices? MedicalEmergency YesNoN/A 1.DoyouhaveaMedicalEmergencyPlanestablished? 2.Doyouhavesufficientfirstaid/CPRqualifiedpersonnelonsite? 3.HaveyounotifiedtheSimcoeCountyParamedicServicesaboutyourevent? 4.HaveyouaddressedanyandallconcernsfromtheSimcoeCountyParamedicService? 30 Page 106 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... 17.SampleOperationsPlan 30 Page 107 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... RACE SERIES OPERATIONS PLAN RACE: Barrie Race TWO: 5k/10k/15k DATE: May 11 th , 2013 LOCATION: SET-UP START TIME: 7:00am START TIME: 9:00am FINISH TIME: 12:00pm CLEAN-UP FINISH TIME 1:00pm Proposed Number of Participants: 200 people Distance: 5km, 10km and 15km Route & Map: The race will run start at nd run through the scenic neighbourhood surrounding the area on Moon Point Beach Drive and Line 15 South in Oro-Medonte Township. Route will be marked every 2.5kms. Water stations will be located every 2.5-3.5kms. MEC will supply staff/volunteers to marshal the course. See next page for marked map of route. 23/04/2013 2:13 PM Page 108 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... RACE SERIES OPERATIONS PLAN *map distance is approximate 23/04/2013 2:13 PM Satellite Map Page 109 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... RACE SERIES OPERATIONS PLAN *map distance is approximate 23/04/2013 2:13 PM Map Version Page 110 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... RACE SERIES OPERATIONS PLAN Site Plan: Y is the main site for the event. Located at the site are the following: Sufficient parking for volunteers and participants 3 (10x10) event tents for registration, food and first aid station 2 pop-up tables 1 large banner and stand for START/FINISH Pylons for race marking & distance marking + funnel Full access to onsite bathroom facilities for race participants and volunteers 23/04/2013 2:13 PM Page 111 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... MEC RACE SERIES OPERATIONS PLAN 23/04/2013 2:13 PM Page 112 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... RACE SERIES OPERATIONS PLAN Medical/First Aid: will provide onsite first aid coverage for the date. They will appropriately staff the race regarding all medical components including necessary equipment including consumable medical supplies, trauma and airway management equipment. will also supply a site specific Emergency Action Plan. As well as post event incident reports generated during the event. 23/04/2013 2:13 PM Page 113 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... RACE SERIES OPERATIONS PLAN 23/04/2013 2:13 PM Page 114 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... RACE SERIES OPERATIONS PLAN OPP Coverage: *OPP have been contacted and met with MEC on 19/03/2013. Discussion of policing requirements has been initiated. OPP Officer determined 2 officers would be sufficient for coverage of the event and would be situation on course. One stationed at the intersection on Maplewood Parkway & Line 15 South. The other officer would be patrolling the route. Appropriate number of marshals will be supplied by in the form of staff and volunteers. Insurance: General Liability Insurance has been applied for by for the value of $5 million. Please see attached insurance for day of the event including the Township of Oro-Medonte. The document is a 2 page document as the insurance company has provided the excess insurance on an alternate form. Both forms combined provide $5million total general liability insurance coverage. 23/04/2013 2:13 PM Page 115 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... RACE SERIES OPERATIONS PLAN 23/04/2013 2:13 PM Page 116 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... MEC RACE SERIES OPERATIONS PLAN 23/04/2013 2:13 PM Page 117 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... RACE SERIES OPERATIONS PLAN COMMUNITY NOTICE April 23, 2013 Dear Resident: RE:Barrie Race TWO: 5k/10k/15k Barrie Thisisyour notice of anexciting community event happening in your area! The th Race TWO: 5k/10k/15k roadrunning race willtake place on Saturday, May 11, starting and ending at the Youth LeadershipCamp Canada (YLCC) on Moon PointBeach Drive.We are taking this opportunity to inform youthattheeventwill take placealong aroute inyour neighbourhood and would like to inviteyou toparticipate in the action.You arewelcome to be apart of the eventby cheering ontherunners! Detail Information for Residents: Racers check in begins at 8:00 am. Race start time: 9:00 am Race end time: 11:30 am Police controlling traffic at: The intersection of Maplewood Parkway & Line 15 South. Runners right of way: Left hand shoulder along Moon Point Beach Drive, Woodland Drive, and Line 15 South. Wewouldlike to thank you in advance for your cooperation and we apologize for any inconvenience we maybecausingyou.Ifyou would like further information please call me.Information can also be obtained by calling during regular businesshours. Thank you for your understanding! Sincerely, 23/04/2013 2:13 PM Page 118 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... EMERGENCY ACTION PLAN RACE: Gravenhurst LOCATION: Muskoka Warf Sports Field DATE: July 13/14, 2013 PHYSICAL LOCATION: 910 Bay St, Gravenhurst ACCESS: Off Bay Street RESOURCES: Saturday Sunday 1 Muskoka EMS 3 First Responders 3 First Responders 1 Medical Coordinator 1 Medical Coordinator 1 Community Response Team 1 Community Response Team 10 Lifeguards 10 Lifeguards 1 OPP Maine Unit EQUIPMENT:Swim Course - 2 Rescue Boats, Rescue Boards, Shore Medial Team Bike Course – Ambulance (Sat only), AED and Trauma kits Run Course – AED and Trauma Kits Finish Line – Medical Triage, Cooling station, AED COMMUNICATIONS: Portable Radios on Race Frequency BRACEBRIDGE or LOCAL Medical Director – 705 715 3239 Medical Coordinator – 289 308 612 Medical - -1489 RADIO CALL SIGN: Control: Event Management EMS: Muskoka EMS Technical Director FIRST RESPONDER DEPLOYEMENT:Shore/Finish Line: Finish Line: Bike Course: Lea Skinner MSC Vehicle Run Course: MERT Response Team (stationary at North Muldrew Lake Road/Pennisula Road) Run Course Mobile (Sunday) ST EMS DEPLOYMENT: 1 POSITION Swim Exit Muskoka Warf nd 2 POSITION Bike Course Intersection Sarah and Winewood Road Rd 3 POSITION Finish Line Muskoka Wharf Park RESPONSE PROTOCOL: Closest resource to respond and contact CONTROL once you have made patient contact. If unable to reach Control or MED CORD. Contact 9-1-1 direct 1 Page 119 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... 17.R¤²®´±¢¤ 3¤¢³¨®n 1.AGCO Type Sheet 2.Paid Duty Forms 3.Health Unit Booklet 35 Page 120 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... Food safety matters at community special events Safe food handling tips for special event organizers and volunteers Page 121 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... Community-based special events are a great way for local organizations to bring people together and to add richness to our communities. One of the best ways to do this is to serve and share food. But food can also be a way of sharing things that are wanted – things like bacteria (germs) that can not make people sick. Sickness caused by bacteria in food is called foodborne illness or, more commonly, “food poisoning.” This guide provides information for community-based special event organizers and volunteers about how to handle food safely. It describes the best ways to prepare, handle, transport and store food. It is important that special event organizers contact their local public health unit before an event to notify them of the upcoming event and to discuss event-specific food safety tips. This is an important step towards a safe and enjoyable experience for everyone. Page 122 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... What is foodborne illness and why does it matter? Most foodborne illness is caused by bacteria. But it can also be caused by: viruses  parasites  toxins (or poisons) produced by some bacteria  chemicals that may get into food  Although not traditionally considered a foodborne illness, allergens (like peanuts) in certain foods may also cause mild to severe reactions in some people. You cannot see, smell or taste bacteria or other germs that can cause foodborne illness. They can multiply to millions in a few short hours at the right temperature. Symptoms of foodborne illness can include: nausea  vomiting  diarrhea  fever  stomach cramps  It is not always easy to tell if your symptoms have been caused by food. You can start feeling sick anywhere from hours to weeks after the food has been eaten. Most often, people get sick within a couple of days after eating food that has become contaminated. Foodborne illnesses are often mild, but sometimes there can be long-term complications and even death. People most likely to become very sick are: seniors  young children  pregnant women  people who are already unwell  If you think you have a foodborne illness, visit your doctor and notify your local public health unit right away. Page 123 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... Are some foods riskier than others? All foods can cause foodborne illness if they are not properly handled. However, bacteria can grow better in some foods than others. Foods that can support the growth of bacteria or other germs are called “potentially hazardous” (or high risk) foods. Be sure to cook these foods to a high enough temperature and for a long enough time. Then keep these foods hot enough until serving them, or store them in the refrigerator or freezer so that they are out of the danger zone. The danger zone, where bacteria grow rapidly, is between 4°C (40°F) and 60°C (140°F). Examples of high risk foods that are often served at special events include: dairy products (e.g., milk, cream, cheese, yogurt, and products containing  them such as cream pies and quiches) eggs  meat or meat products  poultry  fish and seafood  In contrast, “non-potentially hazardous” (or lower risk) foods generally do not need to be refrigerated (until opened) and tend to be high in sugar, salt or acid and/or low in water content. They include fresh fruits and vegetables, bread and most baked goods, candies, pickles, honey, jam and preserves, syrups and vinegars. Lower risk foods such as fresh fruits and vegetables can still become contaminated through food handling or production processes. Be sure to follow safe food handling practices and wash fresh fruits and vegetables thoroughly under running water before eating or preparing them. If possible, choose a menu that reduces the risk of foodborne illness. For instance, if planning an outdoor barbeque, good options include using store-bought, pre-cooked wieners or hamburgers. Reduce the risk of foodborne illness by following these four steps: Clean, Separate, Cook, Chill. Page 124 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... Step 1: Clean Clean your hands, surfaces and equipment. Do it often and do it well! Bacteria can get onto your hands, countertops, containers, dishcloths, utensils and the food itself. Cleaning your hands Wash your hands before preparing, handling or eating food. Wash your hands after: using the washroom  sneezing, coughing or blowing your nose  touching your face, mouth or hair  handling raw meat or other uncooked foods, or the surfaces they have been  on (e.g., cutting boards, countertops) handling dirty utensils or dishes  handling money  smoking  touching pets  cleaning  handling garbage  When washing your hands: 1. Wet your hands with warm water. 2. Lather your hands with soap for 15 to 20 seconds. 3. Rinse hands thoroughly and pat dry with a paper towel. 4. Use the paper towel to turn the tap off. Wherever possible, use a proper handwashing station to wash your hands. This includes a sink with hot and cold running water that drains into a proper sewage system. If a handwash station is not available, use a clean water container filled with warm water from a safe drinking water source. The water should flow out of the container through a valve that you can turn on and off. This could be a plastic jug with a spigot. Provide liquid soap in a dispenser and paper towels. You will also need another container to hold the waste water. Pour the waste water into a sanitary sewer, private sewage system or other approved receptacle. Page 125 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... Water for handwashing and preparing food Use a safe drinking water source (such as a municipal water supply  or a tested private source) for handwashing and food preparation. Wash, rinse and sanitize drinking water containers before using them.  If you are using a temporary water supply line connected to a drinking  water supply, sanitize and flush the line before use. Make sure the line is composed of food-grade material (not a garden hose) and install a one-way valve to ensure the water cannot flow back. Cleaning dishes and utensils When cleaning dishes, utensils and containers by hand, use the three-compartment sink method Sink #1: WASH Warm water, dish detergent. Sink #2: RINSE Clean, warm water. Sink #3: SANITIZE Add 2.5 mL (1/2 teaspoon) of household bleach to every 1 litre (4 cups) of warm water you put in the sink. Soak dishes and cutting boards for at least 45 seconds. Let them air dry completely before use. If sinks are not available, use tubs or basins instead. Alternatively, Use single serving methods such as toothpicks, paper cups and disposable  plates, forks, knives and spoons. Keep a back-up supply of clean utensils (tongs, scoops, etc.) to replace  soiled or contaminated ones. Back-up utensils should be wrapped or kept in a clean, sealed container. Page 126 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... Cleaning countertops and other food contact surfaces Using a sanitizing spray is a safe way to kill harmful bacteria left on surfaces after regular washing. To sanitize countertops, tables, taps, sinks, meat slicers and other appliances, follow these steps: Mix 5 mL (1 teaspoon) of household  bleach per litre (4 cups) of water. Put mixture in a labeled spray bottle.  Squirt the mixture on countertops  and other surfaces. Wipe with a clean cloth or paper towel.  Make a fresh solution often.  General Do not: Do not handle food when you are sick – especially if you have been vomiting  or have diarrhea. Do not sneeze, cough or blow your nose over unprotected food or surfaces.  Do not pet animals when handling food.  Do not allow smoking near food handling areas.  Do: Wear clean clothing.  If you have a cut or wound on your hands, bandage it and wear clean,  disposable gloves. When handling food, tie your hair back or cover with a hair net, bandana  or baseball cap. Provide garbage disposal bins.  Provide enough washrooms for the size of the event.  Consider food safety training for anyone who will be preparing or  handling food. Page 127 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... Step 2: Separate Do not cross-contaminate Cross-contamination occurs when bacteria spread from one food item to another. This can easily happen when cooked or ready-to-eat foods come into contact with raw meat or other uncooked foods, dirty hands or contaminated utensils. Keep raw meats and ready-to-eat foods separate! Common sources of cross-contamination are: cutting boards, countertops, plates and other food surfaces  slicers, mixers and grinders  serving utensils, knives and tongs  hands, gloves or mitts  insects  containers, bags or crates used for food storage  covers used for table tops  food probe thermometers (these are used to test the inside temperature  of food) juices from raw meats dripping onto cooked or ready-to-eat foods  To prevent cross-contamination follow these rules: Wash hands often and well!  Store raw meat, poultry and  seafood on the bottom shelf of the fridge. Separate cooked or ready-  to-eat foods from raw meats and other high risk foods. Similar foods should be stored together. Use separate cutting boards if possible – always the same one for raw meats  and a different board for vegetables, fruits and other lower risk foods. Wash, rinse and sanitize cutting boards, utensils and food probe  thermometers before re-using. Page 128 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... Never put cooked food on a plate, cutting board or surface used for raw  meat, poultry, seafood or eggs. Keep them separate! Tightly cover baked goods and ready-to-eat foods (e.g., processed meats  and cheeses) with plastic wrap. Handle ice with tongs or a scoop (not directly with hands).  Serve condiments such as mustard, ketchup and sugar from individual  packages, pump dispensers or squeeze bottles. Keep food containers off the floor.  Marinate foods in the refrigerator and do not use the same marinade  for basting. Do not smoke while preparing food.  Page 129 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... Step 3: Cook Cook food to a high enough temperature and keep it out of the danger zone! The danger zone, where bacteria grow rapidly, is between 4°C (40°F) and 60°C (140°F). Using a food probe thermometer Use a food probe  thermometer to measure the inside temperature of cooked foods (e.g., meat, poultry, fish) to check that they are cooked to a high enough temperature. Push the thermometer into  the thickest section of the meat you are cooking, but make sure that it is not touching bone, fat or gristle. Wash, rinse and sanitize the food probe thermometer between uses.  For cooked or ready-to-eat food, be sure to keep your hot foods hot! To properly cook meat, poultry, fish or eggs, heat them to a high enough  temperature for a long enough time to prevent harmful bacteria from multiplying (see temperature chart). After cooking, keep hot food at 60°C (140°F) or hotter until it is served.  Serve hot food while hot, or put it in the fridge, freezer or in a cooler with  ice as soon as possible once cooled (within two hours of preparation). Page 130 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... Some additional cooking tips: Make sure that food and water come from safe and reliable sources.  Do not eat or serve hamburgers rare. Always cook hamburgers and other  ground meat to the correct inside temperature. Cook fish to the correct inside temperature and until it flakes easily with  a fork. Use a microwave oven properly by first covering the food, then stirring and  rotating for even cooking. This will help to avoid cold spots in the food. Bring sauces, soups and gravy to a full boil every time you re-heat them.  Heat other leftovers thoroughly to 74°C (180°F). In general, prepare foods on site where possible to limit the potential for  temperature abuse and cross-contamination during transport. Temperature rules for safe cooking Cook until the inside temperature of the food reaches the temperatures shown below and then continue cooking for at least 15 seconds. Whole poultry 82°C (180°F) (e.g., chicken, turkey, duck) Stuffing in poultry 74°C (165°F) Cut or ground poultry 74°C (165°F)  Cut poultry (e.g., breast, thighs, wings)  Ground poultry Food mixtures 74°C (165°F) (e.g., soups, stews, casseroles, stocks, gravy) containing poultry, eggs, meat or fish Meat 71°C (160°F)  Beef, lamb, veal or goat (roasts and steaks – medium done)  Pork or fresh cured ham  Ground meat other than poultry (e.g., beef, pork) Fish 70°C (158°F) Page 131 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... Step 4: Chill Keep cold foods cold! This will reduce the risk of foodborne illness because cold temperatures slow down the growth of bacteria. It is especially important to keep high risk food such as meat, poultry, fish, eggs and dairy products cold. Never store them at room temperature. In the refrigerator or cooler: keep food at 4°C (40°F) or colder.  In the freezer: keep food at -18°C (0°F) or colder.  Tips for keeping food cold Chill all high risk foods such as meat, poultry, fish, eggs and dairy products  within two hours of purchase or preparation. Refrigerate fresh fruits and vegetables within two hours of peeling  or cutting. Store eggs in the main body of the refrigerator, rather than the fridge door.  If using a cooler, include ice, dry ice or frozen gel packs. Ice should be from  a safe drinking water source. Use thermometers in  refrigerators and coolers to check that they stay cold enough. Do not over-pack the  refrigerator. Cool air must circulate to keep food safe. Use sunshades or  umbrellas to protect food from the sun. Page 132 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... Tips for cooling down hot food Transfer hot food to small, shallow containers before refrigeration.  This helps food cool quickly in the fridge. To speed up the cooling process for large pots of food, place the pot in  a sink full of ice water and stir occasionally. Cover and refrigerate within 30 minutes, once cooled. Tips for defrosting Safe ways to defrost food: Keep food tightly covered in clean food containers or in single-use food bags,  wraps or foil. Defrost food under cold running water.  Defrost food in the microwave. Cook it immediately after thawing.  Never defrost food on the kitchen counter. The outer layers of food will defrost first, before the inside thaws. Bacteria can grow in these conditions. Page 133 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... Tips for transporting food If transporting food from one location to another, do it quickly and directly, maintain safe temperatures and prevent contamination. Cover the food tightly with clean food containers or single-use food  bags, wraps or foil. If you are transporting hot food, put the covered food in an insulated  thermal container or wrap it in foil and cover with heavy towels. Include a thermometer to check that the food stays at 60°C (140°F) or hotter. If you are transporting cold or cooling food, put the covered food in a  cooler with ice or frozen gel packs. Include a thermometer to check that the food stays at 4°C (40°F) or colder. Keep cold foods in the fridge or freezer until you are ready to go.  In summer, put the ice-filled cooler inside the car rather than in  the hot trunk. Separate raw meats from ready-to-eat foods to prevent cross-  contamination. Page 134 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Useful sources of information: Recreatio... Canadian Food Inspection Agency www.inspection.gc.ca Canadian Partnership for Consumer Food Safety Education www.canfightbac.org Centers for Disease Control and Prevention www.cdc.gov/foodsafety Environmental Health Foundation of Canada www.ehfc.ca Foodland Ontario www.foodland.gov.on.ca Ontario Branch of the Canadian Institute of Public Health Inspectors www.ciphi.on.ca Ontario Ministry of Agriculture, Food and Rural Affairs www.omafra.gov.on.ca Ontario Ministry of Health and Long-Term Care www.health.gov.on.ca This publication was developed with valuable assistance from: Canadian Partnership for Consumer Food Safety Education Association of Supervisors of Public Health Inspectors of Ontario Association of Local Public Health Agencies Ryerson University, School of Occupational and Public Health Environmental Health Foundation of Canada. Members of the Food Safety Education Campaign Review Group: Canadian Institute of Public Health Inspectors (Ontario Branch)  City of Hamilton, Public Health Services  Community Food Advisor Program, Nutrition Resource Centre,  Ontario Public Health Association Durham Region Health Department  Federated Women’s Institutes of Ontario (ROSE Program)  Haliburton, Kawartha, Pine Ridge District Health Unit  Leeds, Grenville and Lanark District Health Unit  Ontario Ministry of Agriculture, Food and Rural Affairs  Ontario Ministry of Health Promotion  Oxford County Public Health and Emergency Services  Region of Peel – Public Health  Thunder Bay District Health Unit  Toronto Public Health  York Region Health Services Department  Page 135 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... Catalogue No. CIB-2146836 112M August/07 © Queen’s Printer for Ontario For more information about how to handle food safely, contact your local public health unit, listed in the blue pages of your telephone directory. Government of Ontario information: www.health.gov.on.ca INFOline 1-866-801-7242 --- TTY 18003875559 Telehealth Ontario: 1-866-797-0000 TTY 1-866-797-0007 Telehealth Ontario is a 24/7 service that uses nurse practitioners to answer your immediate health concerns. Version française disponible en communiquant avec le 1-866-801-7242 ATS 1-800-387-5559 Page 136 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... Ontario Police Barrie Detachment Provincialprovinciale Détachement de Barrie Police de l’Ontario 20 Rose Street 20, rue Rose Barrie ON L4M 2T2 Barrie ON L4M 2T2 PAID DUTY REQUEST FORM Contract #: Company InformationBilling Information (if different from Company Information) Name of Company: _________________________________________ Name of Company: _________________________________________ Contact Person: ________________________________________ Contact Person: Address: _________________________________________________ Address: _________________________________________________ City: ____________________________ Postal Code: _____________ City: ____________________________ Postal Code: _____________ Telephone #: ____________________ Fax #: ___________________ Telephone #: Fax #: ___________________ Company E-mail of Contact Person: ____________________________ Company E-mail of Contact Person: phil.gribbin@sympatico.ca Journal CodingString (if within OPSonly) _________________________ Event Information Escort Event Date: Start Time:______End Time: ___________ Traffic Control Start Location: __________________________________________________________ Interview Route: __________________________________________________________ Other __________Beer tent security__________ Destination: __________________________________________________________ # of Members Required# of hrs/Member (4 hr min)Amount per hr/MemberSub TotalHST 13% (if applicable)Total $60.00 $60.00 # of Vehicles Required# of hrs/VehicleAmount per hr/Vehicle $25.00 Administration fee $60.62 per contract Invoice amount may change based on actual service provided TOTAL Number of paid duty hours per OPP Memberwill be a minimum of 4 hours at a rate of $60.00 per hour(2011-2013 rate) plus applicable HST. Number of vehicles required will be charged at a rate of $25.00 per hour per vehicle (no minimum) plus applicable HST. Administration fee of $60.62 per contract plus applicable HST will apply. Cancellation by requestor with less than 24 hours notice, requestor is responsible for payment of the minimum 4 hours rate of pay for each assigned Member and the administrative fee. Requestor will receive an invoice from Ontario Shared Services payable to Minister of Finance due within 30 days of invoice date. I have read, understood and agree to the current OPP Paid Duty Policy-Requestor Agreementon page 2,and am requesting this Paid Duty. ______________________________________ _________________________ - Signature of Requestor Date (DD-MMM-YYYY) Page 137 of 423 Revised: 20-Dec-11Original –OPP Photocopy -Requestor 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... POLICE USE ONLY Paid Duty:Approved ______Requested Hours at time of Contract Denied___________________________________________ (Reason) ______Actual Hours Worked at Event Authorized by: _____________________________________________ Badge Date (DD-MMM-YY) OPP(Detachment)Paid Duty Policy –Requestor Agreement THE COMPANY, REPRESENTATIVE, and/or INDIVIDUAL REQUESTOR (“referred to as “Requestor”) AGREETO AND UNDERSTAND THE FOLLOWING GENERAL TERMS AND CONDITIONS: 1.A paid duty shall not conflict with an OPP responsibility, and will onlybe accepted if operationally viable. 4 hours at a rate of$60.00 (2011-2013 rate) per hour, 2.The number of paid duty hours per Member will be a minimum of plus HST if applicable. $25.00 per hour, plus applicable HST 3.The cost per police vehicle is (no minimum). $60.62 plus applicable HST 4.An administrative fee of will be charged for each paid duty contract. 5.If the paid duty is cancelled by the requestor with less than 24 hours notice, the Requestor is responsible for payment of the and the administrative fee,plus applicable HST minimum 4 hours rate of pay for each assigned Member . 6.In the event that the OPP cancels a paiddutywith less than 24 hours notice due to operational requirements, no fees shall be charged to the Requestor. The OPP will make a reasonable effort to providenotice of cancellation to the Requestor. 7.Requestoris responsible and will be invoiced for meals and accommodation for those officers providing the service, as required for out-of-town paid duties. “Paid Duty Request Form” shall be completed for all Paid Duties 8.A signed (see below). PAYMENT INSTRUCTIONS 1.Amounts owing for paid duty assignments including administrative fees, officers’ time, vehicle fee, meals and accommodationwill be invoiced from Ontario Shared Services(OSS). The invoice will be sent to the Requestor’s billing addressand payable within thirty (30) days of the invoice date. Late paymentswill result in interest charges andmay restrict the availabilityof officers to work future paid duties. 2.Instructions are to be followed on the invoice with payment submitted to the OSS, Sudbury office. payable toMinister ofFinance. 3.Payment of all fees and applicable HST shallbe made 4.HST shall not be charged to municipalities or ministries within the provincial government. 5.If paid duty request is from withinthe provincial government, billingwill be via journalADI(not invoiced through OSS). PRISONER SECURITY 1.A request for a prisoner security paid duty shall be made to the on-duty shift supervisor. 2.A minimum of two (2) officers per prisoner is required. 3.The officers assigned to a prisoner security detail shall adhere to the requirements of Prisoner Care and Control policy pursuant to Police Orders. 4.Ministry of Correction officer will leave a kit for each prisoner containing leg irons, cuffs, prisoner info, warrant, and journal. Members will assume responsibility for these kits and turn themover to relieving officers. INTERVIEW 1.A request for an interview regarding a police investigation may be made directly to the paid duty co-ordinator. 2.The officer shall conduct the interview with the Requestor at a mutually convenient, non-shift scheduled time. 3.The information discussed by the investigating officer at an interview shall be based solely on the information released from the technical collision investigation file or, in the absence of such a file, from the collision report. 4.Police records, notes, statements, and reports shall not be released at an interview. Requests for these items must be made through Freedom of Information. ESCORTS / TRAFFIC CONTROL Page 138 of 423 Revised: 20-Dec-11Original –OPP Photocopy -Requestor 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... 1.A police escort is required when the vehicle and/or load width exceed 5.0 meters or whenthe lane width is 3.05 meters or less, or during a period after sunset/before sunrise and/or as directed by the Ontario Ministry of Transportation. 2.A request for an over-dimensional vehicle and/or load escort for extended trips must be made at least 7 days prior to commencement of the escort to the Provincial Police Detachment Manager of the area where the escort commences. 3.A minimum of two (2) officers and two (2) cruisers are required per tractor-trailer/load. 4.At time of escort, the permit holder (requestor) must be in possession of, and compliance with, an over-dimension vehicle movement permit issued by the Ontario Ministry of Transportation. Page 139 of 423 Revised: 20-Dec-11Original –OPP Photocopy -Requestor 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... - 1 - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2014 - Being a By-law to establish a framework with respect to notification and issuance of permits for special events in the Township of Oro-Medonte WHEREAS sections 8, 9 and 11 of the Municipal Act, 2001, S.O. 2001, c. 25, confer broad powers on municipal councils to govern their affairs as they deem appropriate and to enact by-laws for broad purposes, including notifications, licensing and the issuance of licenses, permits, approvals and other systems of permissions; AND WHEREAS pursuant to section 126 of the Municipal Act, 2001, Council may pass by-laws to regulate cultural and recreational events, including public fairs and pursuant to section 129 of the Municipal Act, 2001 may pass by-laws to regulate and prohibit traffic, noise, vibration, odour, dust and outdoor illumination; AND WHEREAS pursuant to Part XIV of the Municipal Act, 2001, Council may pass by- laws providing that a person who contravenes a by-law is guilty of an offence, to establish fines for offences under its by-laws and generally to enforce its by-laws; AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte seeks to regulate the holding of special events in the Township of Oro-Medonte and deems it necessary and expedient to enact a by-law to govern the holding of special events on public and/or private property; NOW THEREFORE the Council of The Corporation of the Township of Oro-Medonte enacts as follows: DEFINITIONS 1. 1.1 In this By-law: AGCO “” means Alcohol and Gaming Commission of Ontario; (a) Applicant “” means the person or entity submitting, filing or making (b) an application for a Permit; Director “” means the Director of Recreation & Community (c) Services of the Township; Host Venues “” means any private property owner or business who (d) either themselves or through the activities of an event organizer hosts a special event on their private lands; Page 140 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... - 2 - Notification “” means completion and submission of the “Special (e) Event Permit/Notification” form; O.P.P. “” means Ontario Provincial Police; (f) Operations Plan “” means the compilation of all required logistical (g) plans necessary to deliver a special event; Permit “” means any permit issued in accordance with the provision (h) of this By-law; Person “” includes a corporation, business entity or group; (i) Private Property “” means any lands that are not a Township or (j) Public Facility or any other public lands; Special Event “” means an activity or function, typically constituting (k) a one time, annual or infrequently occurring eventwhich is more particularly described in Section 2.1 when held on public lands or in Section 3.1 when held on private lands, within the boundaries of the Township; Township “” means The Corporation of the Township of Oro- (l) Medonte; Township or Public Facility “” means lands, premises, road (m) allowances, parks, property or buildings controlled by the Township or other government agencies. “Township Departments” means any department within the (n) Township. SPECIAL EVENTS HELD ON PUBLIC LANDS (NOTIFICATION, PERMIT 2. AND/OR OPERATING PLAN REQUIREMENT) 2.1 No person shall hold or organize an event or activity on Township Property or in a Public Facility, unless the Township has received notification of the event; if deemed a “Special Event” has granted a Permit for such event or activity and where applicable an Operating Planhas been submitted within the specified time frame. An event to be held on public property i.e. at/on Township Facilities, Parks and Roadways or other municipal properties is deemed to be a “Special Event” if one or more of the following criteria is present or if any one of the criteria sited in Section 3.1 is present: Θ Open to the general public, with or without, an admission fee; Θ Advertised via newspaper, web and/or site signage etc.; Θ Includes a Special Occasion Permit (serving of alcohol); Page 141 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... - 3 - Θ Requires a Building Permit for tents, stages or other structures; Θ Could potentially involve a number of attendees that could not be managed on a roadway/facility/park without special measures being in place. Special Event Permit/Notification forms are to be submitted to the Director a minimum of 120 days prior to the event. Upon review of the Special Event Permit/Notification form the Director may request that an Operation Plan is required. This plan is to be submitted 60 days prior to the special event. The Township and other relevant agencies recognize that opportunities do come up with little notice and will endeavor to work with event organizers and venues within the realities of operations constraints. SPECIAL EVENTS HELD ON PRIVATE LANDS (NOTIFICATION AND/OR AN 3. OPERATING PLAN REQUIREMENT) 3.1 No person shall hold or organize a special event or activity on Private Property, unless the Township has received notification of the event and where applicable an Operating Plan has been submitted within the specified time frame. An event taking place on private property will be deemed a “Special Event” if one or more of the following criteria is present: An event outside of the course of normal operations which has the potential to strain the community’s emergency services response; An event which will have a foreseeable impact on the regular flow of traffic; An event that may adversely affect the Oro-Medonte Community; An event requiring the approval of a regulatory agency i.e. AGCO, Health Unit, O.P.P. which is outside of the scope of typical operations. Special Event Permit/Notification forms are to be submitted to the Director a minimum of 120 days prior to the event. Upon review of the Special Event Permit/Notification form the Director may request that an Operation Plan is required. This plan is to be submitted 60 days prior to the special event. The Township and other relevant agencies recognize that opportunities do come up with little notice and will endeavor to work with event organizers within the realities of operations constraints. If an Operations Plan is deemed to be required the Township will circulate the plan to relevant agencies for review. The applicant shall be Page 142 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... - 4 - responsible for ensuring that all legislation, regulatory requirements and/or permits are secured prior to the event. There is no special event permit required by the Township for events taking place solely on private property. SPECIAL EVENTS HELD ON BOTH PRIVATE AND PUBLIC LANDS ( 4. NOTIFICATION, PERMIT AND/OR AN OPERATING PLAN REQUIREMENT) 4.1 In the case where an event is to be held on both private and public property i.e. at/on Township Facilities, Parks and Roadways or other municipal propertiesno person shall hold, organize or sponsor such an , event or activity, unless the Township has received notification of the event. If the event is deemed to be a “Special Event”, a Permit for use of the public property will be required and where applicable an Operating Plan may be requested by the Director. An event held on public property is defined a “Special Event” as described in Section 2.1. An event held on private property is defined a “Special Event” as described in Section 3.1. Special Event Permit/Notification forms are to be submitted to the Director a minimum of 120 days prior to the event. Upon review of the Special Event Permit/Notification form the Director may request that an Operation Plan is required. This plan is to be submitted 60 days prior to the special event. The Township and other relevant agencies recognize that opportunities do come up with little notice and will endeavor to work with event organizers within the realities of operations constraints. If an Operations Plan is deemed to be required the Township will circulate the plan to relevant agencies for review. The applicant shall be responsible for ensuring that all legislation, regulatory requirements and/or permits are secured prior to the event. A Township of Oro-Medonte Special Event permit is required for the portion of the event taking place on public lands. NOTIFICATIONS/PERMITS 5. 5.1 A completed form for Notification or Permit under this By-law shall be submitted to the Director as per the Notification/Permit form appended in Schedule “A”. Page 143 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... - 5 - 5.2 A completed form for Notification or Permit shall be filed not less than 120 calendar days before the first date of the Special Event. Forms can be obtained from the Township’s Recreation and Community Services Department or via the Township’s Website. 5.3 If the Event is deemed to be a “Special Event” and is taking place on a portion of public property, a permit shall either be granted, granted with conditions or denied by the Director. The Applicant may be required to attend a meeting to discuss the Special Event with the Director. Permit Approval Process (For events taking place on public property 5.4 or a portion of thereof); A Permit may be issued upon receipt and review of a complete 5.4.1 Special Event Notification/Permit form if, in the opinion of the Director, the following conditions have been met: the Operating Plan, if required, has met all requirements of all (a) pertinent and governing operating departments (Fire, Building and Planning, Municipal Law Enforcement) and agencies which include but are not limited to: Conservation Authorities (if regulated), Ontario Provincial Police, Simcoe County Paramedic Services, Simcoe Muskoka District Health Unit, Electrical Safety Authority, Alcohol and Gaming Commission of Ontario; and written confirmation of same has been received from all relevant (b) departments and agencies. there is a demonstrated benefit to the businesses, residents and (c) visitors of the Township by allowing the Special Event. The Applicant shall submit a certificate of insurance evidencing 5.4.2 public liability insurance coverage, in the amount of Five (5) Million Dollars ($5,000,000.00), for the Special Event. The insurance policy will name the Township as additional insured. The Director may, in its sole and absolute discretion, upon receipt of a complete written submission from the Applicant outlining the reasons why the insurance coverage request is unreasonable, amend the limits set out above and its decision shall be final. The Applicant shall agree in writing to indemnify and hold the 5.4.3 Township and its public officials, officers, employees and agents completely harmless against any damages, suits, claims or losses that may arise as a direct or indirect result of the Special Event. Page 144 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... - 6 - OPERATING PLAN 6. 6.1 A completed Operating Plan, if deemed necessary, by the Director under this By-law shall be filed with the Director as detailed in the Special Events Manual appended in Schedule “B”. 6.2 A completed Operating Plan must meet the requirements of all relevant Township departments, government agencies etc. and written confirmation of such must accompany the Operating Plan as described in Section 5.5.1(a). 6.3 A completed Operating Plan shall be filed not less than 60 calendar days before the first date of the Special Event. Special Events Manuals can be obtained from the Township’s Recreation and Community Services Department. PERMIT CONDITIONS 7. 7.1 The Director may impose, as conditions to the granting of a Permit, such further requirements and restrictions as will, in the sole discretion of the Director, protect the health, safety and welfare of the general public and protect property, based on the recommendations of Township staff or other agency representatives. Such conditions may include, but are expressly not limited to: the posting of security in the form of a performance bond or an (a) irrevocable letter of credit to be held up to ninety (90) days after the conclusion of the Special Event, or other surety securing payment of an amount satisfactory to the Director to permit the reasonable rectification of damages to any Township lands, premises, buildings or structures which may be damaged or destroyed as a result of the Special Event or to compensate the Township for any costs charged to ensure that health and safety is maintained during/post the event; the provision of adequate crowd control and traffic control, security, (b) fire protection, food handling, washroom facilities, parking control, waste and refuse disposal, and noise restrictions and, where applicable, the payment of such fees or charges to the Township or such external agencies as may be required for the provision of any such services. STAFF SUPPORT 8. 8.1 The Director is the main contact for Special Events in the Township and will advise the Applicant which municipal departments and agencies the Applicant must obtain written support/comments from as may be necessary. Page 145 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... - 7 - OTHER REQUIREMENTS 9. 9.1 The issuance of a Permit or completion of Notification under this By-law does not eliminate any requirement for any business licence or any other permit(s) or approvals as may be prescribed by any other municipal by- laws, rules and regulations or any other governmental agencies or laws. The Applicant will still be required to obtain such approvals as may be required in order to carry out its Special Event in full compliance of all laws. These requirements shall be confirmed in writing from the appropriate agency prior to the issuance of a Permit for a Special Event under this By-law. COMPLIANCE AND REFUSAL 10. 10.1 If an Applicant fails to comply with any of the provisions of this By-law, and any provisions of the Permit or any other by-laws of the Township, in addition to any other penalty, the Permit, where applicable as outlined in Section 5.0 may be revoked at any time without notice. 10.2 If a Permit under this By-law is denied, the Permit may be reconsidered at a subsequent occasion upon the Applicant addressing, to the satisfaction of the Director, the reasons given for the initial denial of the application. REVOCATION OF PERMIT 11. 11.1 At any time prior to the commencement or completion of the Special Event for which a Permit has been issued pursuant to this By-law, the Permit may be revoked by the Director by written notice delivered to either the Applicant orthe address of the Applicant as set out in the application, if: (a) the Director is satisfied that incorrect or false information of a material nature was submitted in support of the Permit; (b) the Medical Officer of Health, acting reasonably, advises the Director in writing that he or she is no longer of the opinion that the health and sanitation arrangements for the event are satisfactory, or that the health and sanitation requirements are not being maintained; (c) the Commanding Officer of the Ontario Provincial Police, or his or her designate, acting reasonably, advises the Director in writing, he or she is of the opinion that the arrangements for security and police protection for the Special Event will not be adequate or that the arrangements have not been carried out; (d) the Chief Fire of the Township, acting reasonably, advises the Director in writing that he or she is no longer of the opinion that the approved Fire Safety Plan for the Special Event is satisfactory; or Page 146 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... - 8 - (e) the Director is satisfied that any other arrangements or facilities proposed by the Applicant for the Special Event have not been put into place or carried out and the Director considers it to be a cause for serious concern. SHORT TITLE 12. 12.1 This By-law may be referred to as the Special Events By-law. SCHEDULES 13. 13.1 The following schedules shall form part of this By-law: Schedule “A” – Special Event Notification/Permit Form; (a) Schedule “B” – Special Events Manual. (b) INTERPRETATION & VALIDITY 14. 14.1 Any reference to a statute, regulation or other legislation in this By-law shall include such statute, regulation or other legislation or provision thereof as amended, revised, re-enacted and/or consolidated from time to time and any predecessor or succession legislation thereto. 14.2 Words importing the singular number shall include the plural, and words importing the masculine gender shall include the feminine, and the converse of the foregoing also applies, unless the context of the by-law otherwise requires. 14.3 If a court of competent jurisdiction declares any provisions or part of a provision of this By-law to be invalid or to be of no force and effect, it is the intention of Council in enacting this By-law that the remainder of this By- law shall continue in force and be applied and enforced in accordance with its terms to the fullest extent possible according to law. ADMINISTRATION 15. 15.1 This By-law shall be administered by the Director. EFFECTIVE DATE OF BY-LAW 16. 16.1 This By-law shall come into force and take effect on the day of the passing thereof. READ A FIRST, SECOND AND THIRD TIME AND PASSED THIS ??? DAY OF ??? 2014. Page 147 of 423 10.c) Report No. RC2014-21, Shawn Binns, Director, Recreatio... - 9 - ____________________________ Mayor H.S. Hughes ____________________________ Clerk, J. Douglas Irwin Page 148 of 423 10.d) Report No. CSI2014-10, Donna Hewitt, Director, Corpora... Page 149 of 423 10.d) Report No. CSI2014-10, Donna Hewitt, Director, Corpora... Page 150 of 423 10.d) Report No. CSI2014-10, Donna Hewitt, Director, Corpora... Page 151 of 423 10.d) Report No. CSI2014-10, Donna Hewitt, Director, Corpora... Page 152 of 423 10.d) Report No. CSI2014-10, Donna Hewitt, Director, Corpora... Page 153 of 423 10.d) Report No. CSI2014-10, Donna Hewitt, Director, Corpora... Page 154 of 423 10.d) Report No. CSI2014-10, Donna Hewitt, Director, Corpora... Page 155 of 423 10.d) Report No. CSI2014-10, Donna Hewitt, Director, Corpora... Page 156 of 423 10.d) Report No. CSI2014-10, Donna Hewitt, Director, Corpora... Page 157 of 423 10.d) Report No. CSI2014-10, Donna Hewitt, Director, Corpora... Page 158 of 423 10.d) Report No. CSI2014-10, Donna Hewitt, Director, Corpora... Page 159 of 423 10.d) Report No. CSI2014-10, Donna Hewitt, Director, Corpora... Page 160 of 423 10.d) Report No. CSI2014-10, Donna Hewitt, Director, Corpora... Page 161 of 423 10.d) Report No. CSI2014-10, Donna Hewitt, Director, Corpora... Page 162 of 423 10.d) Report No. CSI2014-10, Donna Hewitt, Director, Corpora... Page 163 of 423 10.d) Report No. CSI2014-10, Donna Hewitt, Director, Corpora... Page 164 of 423 10.d) Report No. CSI2014-10, Donna Hewitt, Director, Corpora... Page 165 of 423 10.d) Report No. CSI2014-10, Donna Hewitt, Director, Corpora... Page 166 of 423 10.d) Report No. CSI2014-10, Donna Hewitt, Director, Corpora... Page 167 of 423 10.d) Report No. CSI2014-10, Donna Hewitt, Director, Corpora... Page 168 of 423 10.d) Report No. CSI2014-10, Donna Hewitt, Director, Corpora... Page 169 of 423 10.d) Report No. CSI2014-10, Donna Hewitt, Director, Corpora... Page 170 of 423 10.d) Report No. CSI2014-10, Donna Hewitt, Director, Corpora... Page 171 of 423 10.d) Report No. CSI2014-10, Donna Hewitt, Director, Corpora... Page 172 of 423 10.e) Report No. TES2014-21, Jerry Ball, Director, Transport... Page 173 of 423 10.e) Report No. TES2014-21, Jerry Ball, Director, Transport... Page 174 of 423 10.e) Report No. TES2014-21, Jerry Ball, Director, Transport... Page 175 of 423 10.e) Report No. TES2014-21, Jerry Ball, Director, Transport... Page 176 of 423 10.e) Report No. TES2014-21, Jerry Ball, Director, Transport... Page 177 of 423 10.e) Report No. TES2014-21, Jerry Ball, Director, Transport... Page 178 of 423 10.g) Report No. TES2014-23, Jerry Ball, Director, Transport... Page 179 of 423 10.g) Report No. TES2014-23, Jerry Ball, Director, Transport... Page 180 of 423 10.g) Report No. TES2014-23, Jerry Ball, Director, Transport... Page 181 of 423 10.g) Report No. TES2014-23, Jerry Ball, Director, Transport... Page 182 of 423 10.g) Report No. TES2014-23, Jerry Ball, Director, Transport... Page 183 of 423 10.h) Report No. DS2014-067, Andria Leigh, Director, Develop... Page 184 of 423 10.h) Report No. DS2014-067, Andria Leigh, Director, Develop... Page 185 of 423 10.h) Report No. DS2014-067, Andria Leigh, Director, Develop... Page 186 of 423 10.h) Report No. DS2014-067, Andria Leigh, Director, Develop... Page 187 of 423 10.h) Report No. DS2014-067, Andria Leigh, Director, Develop... Page 188 of 423 10.i) Report No. DS2014-068, Andria Leigh, Director, Develop... Page 189 of 423 10.i) Report No. DS2014-068, Andria Leigh, Director, Develop... Page 190 of 423 10.i) Report No. DS2014-068, Andria Leigh, Director, Develop... Page 191 of 423 10.i) Report No. DS2014-068, Andria Leigh, Director, Develop... Page 192 of 423 10.i) Report No. DS2014-068, Andria Leigh, Director, Develop... Page 193 of 423 10.i) Report No. DS2014-068, Andria Leigh, Director, Develop... Page 194 of 423 10.i) Report No. DS2014-068, Andria Leigh, Director, Develop... Page 195 of 423 10.j) Report No. DS2014-069, Andria Leigh, Director, Develop... Page 196 of 423 10.j) Report No. DS2014-069, Andria Leigh, Director, Develop... Page 197 of 423 10.j) Report No. DS2014-069, Andria Leigh, Director, Develop... Page 198 of 423 10.j) Report No. DS2014-069, Andria Leigh, Director, Develop... Page 199 of 423 10.j) Report No. DS2014-069, Andria Leigh, Director, Develop... Page 200 of 423 10.j) Report No. DS2014-069, Andria Leigh, Director, Develop... Page 201 of 423 10.j) Report No. DS2014-069, Andria Leigh, Director, Develop... Page 202 of 423 10.j) Report No. DS2014-069, Andria Leigh, Director, Develop... Page 203 of 423 10.k) Report No. DS2014-070, Andria Leigh, Director, Develop... Page 204 of 423 10.k) Report No. DS2014-070, Andria Leigh, Director, Develop... Page 205 of 423 10.k) Report No. DS2014-070, Andria Leigh, Director, Develop... Page 206 of 423 10.k) Report No. DS2014-070, Andria Leigh, Director, Develop... Page 207 of 423 10.k) Report No. DS2014-070, Andria Leigh, Director, Develop... Page 208 of 423 10.k) Report No. DS2014-070, Andria Leigh, Director, Develop... Page 209 of 423 10.k) Report No. DS2014-070, Andria Leigh, Director, Develop... Page 210 of 423 10.l) Report No. DS2014-071, Andria Leigh, Director, Develop... Page 211 of 423 10.l) Report No. DS2014-071, Andria Leigh, Director, Develop... Page 212 of 423 10.l) Report No. DS2014-071, Andria Leigh, Director, Develop... Page 213 of 423 10.l) Report No. DS2014-071, Andria Leigh, Director, Develop... Page 214 of 423 10.l) Report No. DS2014-071, Andria Leigh, Director, Develop... Page 215 of 423 10.l) Report No. DS2014-071, Andria Leigh, Director, Develop... Page 216 of 423 10.l) Report No. DS2014-071, Andria Leigh, Director, Develop... Page 217 of 423 10.l) Report No. DS2014-071, Andria Leigh, Director, Develop... Page 218 of 423 10.l) Report No. DS2014-071, Andria Leigh, Director, Develop... Page 219 of 423 10.l) Report No. DS2014-071, Andria Leigh, Director, Develop... Page 220 of 423 10.l) Report No. DS2014-071, Andria Leigh, Director, Develop... Page 221 of 423 10.l) Report No. DS2014-071, Andria Leigh, Director, Develop... Page 222 of 423 10.l) Report No. DS2014-071, Andria Leigh, Director, Develop... Page 223 of 423 10.l) Report No. DS2014-071, Andria Leigh, Director, Develop... Page 224 of 423 10.l) Report No. DS2014-071, Andria Leigh, Director, Develop... Page 225 of 423 10.m) Report No. CS2014-24, Doug Irwin, Director, Corporate ... Page 226 of 423 10.m) Report No. CS2014-24, Doug Irwin, Director, Corporate ... Page 227 of 423 10.n) Report No. CS2014-25, Doug Irwin, Director, Corporate ... Page 228 of 423 10.n) Report No. CS2014-25, Doug Irwin, Director, Corporate ... Page 229 of 423 10.n) Report No. CS2014-25, Doug Irwin, Director, Corporate ... Page 230 of 423 10.n) Report No. CS2014-25, Doug Irwin, Director, Corporate ... The Corporation of the Township Of Oro-Medonte By-Law No. 2014-194 A By-law to Govern the Proceedings of Council and Committees/Technical Support Groups of Council in the Township of Oro-Medonte and to Repeal By-law No. 2013-054 Whereas Section 238(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended states that every municipality and local board shall pass a procedure by-law for governing the calling, place and proceedings of meetings; And Whereas Section 238(2.1) of the Municipal Act, 2001, S.O. 2001, c.25, as amended states that the procedure by-law shall provide for public notice of meetings; And Whereas the Township of Oro-Medonte By-law No. 2013-054, being a by-law to govern the proceedings of Council and Committees/Technical Support Groups of Council in the Township of Oro-Medonte was passed under the authority of the Municipal Act, 2001, S.O. 2001, c.25, Section 238(2); And Whereas the Council of the Corporation of the Township of Oro-Medonte deems it expedient to repeal By-law No. 2013-054 so that Council may reflect the current practices, procedures and statutory requirements of Council and Committees/Technical Support Groups of Council; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the proceedings of Council and its Committees/Technical Support Groups, the conduct of the Members and the calling of meetings shall be governed by the provisions and regulations contained in Schedule “A”, attached hereto and forming part of this by-law. 2. That the current edition of “Robert’s Rules of Order Newly Revised” shall be the basis of interpretation for questions of procedure or order not provided for in Schedule “A”. 3. That should any section, subsection, clause, paragraph or provision of this by- law be declared by a court of competent jurisdiction to be invalid, the same shall not affect the validity of the by-law as a whole or any part thereof, other than the provision so declared to be invalid. Any provincial Statutes imposed contrary to this by-law shall take precedence. 4. That this by-law may be cited as the “Procedural By-law”. 5. That By-law No. 2013-054 is hereby repealed in its entirety. st 6. This by-law shall take effect on the 1 day of January, 2015. By-law read a First, Second and Third time, and Passed this * insert day of meeting* day of *, 2014. insert month* The Corporation of the Township of Oro-Medonte __________________________ Mayor, H.S. Hughes __________________________ Clerk, J. Douglas Irwin Page 231 of 423 10.n) Report No. CS2014-25, Doug Irwin, Director, Corporate ... Schedule “A” to By-law No. 2014-194 Page 2 of 24 Schedule “A” to By-law No. 2014-194 for The Corporation of the Township of Oro-Medonte Index 1.0 Definitions 2.0 Notice of Meeting 3.0 Calling, Place and Time of Meetings 3.1 Inaugural Meeting of Council 3.2 Regular Meeting Schedule of Council 3.3 Council Meetings – Special or Emergency 3.4 Committees or Technical Support Groups of Council Meetings 3.5 Time Meetings to Commence 3.6 Clerk Required 3.7 Time Meetings to Adjourn 4.0 Quorum 4.1 Quorum – Council 4.2 Quorum – Committees or Technical Support Groups of Council 4.3 Attendance 4.4 Non-Attendance – Committees or Technical Support Groups of Council 5.0 Open and Closed Meetings - General 5.1 Open Meetings 5.2 Closed Session Meetings 6.0 Head of Council 6.1 Chair – Council 6.2 Duties of Chair 6.3 Vacate the Chair – Head of Council 6.4 Absence from Council Meeting 7.0 Chair – Committees or Technical Support Groups of Council 7.1 Absence from Committee or Technical Support Group Meeting 8.0 Conduct 8.1 Conduct – Members of Council 8.2 Conduct – Committees or Technical Support Group Appointees 8.3 Conduct – Members of the Public 9.0 Rules of Debate 9.1 Rules of Debate – Head of Council/Chair 9.2 Rules of Debate – Members 9.3 Rules of Debate – In Council/Committee 10.0 Voting 10.1 Voting – Head of Council 10.2 Voting – Chair of Committee or Technical Support Group of Council 10.3 Voting on Questions 10.4 Failure to Vote 10.5 Appeal of Declaration of Result 10.6 Equality of Votes 10.7 Recorded Vote 10.8 Voting – Closed Session Meeting 11.0 Motions/Recommendations 11.1 Motions/Recommendations – General 11.2 Withdrawal of a Motion 11.3 Motion to Amend 11.4 Notice of Motion 11.5 Motion to Reconsider Page 232 of 423 10.n) Report No. CS2014-25, Doug Irwin, Director, Corporate ... Schedule “A” to By-law No. 2014-194 Page 3 of 24 12.0 Agenda and Minutes 12.1 Council Agenda 12.2 Committee Agenda 12.3 Verbal Matters 12.4 Announcements 12.5 Minutes – Council and Committee 13.0 Public Meetings/Public Information Sessions 14.0 Petitions and Communications 15.0 Deputations/Delegations 16.0 By-Laws 17.0 Confirmation By-Law 18.0 Suspension/Amendment of Procedure Page 233 of 423 10.n) Report No. CS2014-25, Doug Irwin, Director, Corporate ... Schedule “A” to By-law No. 2014-194 Page 4 of 24 1.0 Definitions That in this By-law: a) “Agenda” means a list of all items to be considered by the Council/Committee at the meeting for which the agenda was published. b) “Closed Session” means a meeting, or portion thereof, closed to the public in accordance with Section 239 of the Municipal Act, 2001, as amended. c) “Committee” means an advisory committee or technical support group of Council or similar entity. d) “Chair” means the person presiding over a meeting of a Council or Committee/Technical Support Group. e) “Clerk” means the Clerk of the Township of Oro-Medonte, or the Deputy Clerk, or the Committee Coordinator, Corporate Services, acting in the capacity of the Clerk in his/her absence, or a person who the Clerk has delegated authority to in accordance with Section 228(4) of the Municipal Act, 2001, as amended. f) “Consent Agenda” means a list of items on the agenda containing recommendations from staff as to their disposition, all of which may be adopted by one motion, but any of which may be transferred to the regular agenda for consideration upon the request of a member. g) “Council” means the Council of The Corporation of the Township of Oro- Medonte. h) “Deputation/Delegation” means a person or group of persons who address Council/Committee on behalf of an individual or a group for the purpose of making a presentation. i) “Emergency Meeting” means a meeting not scheduled in accordance with the approved schedule of meetings and must be held as expeditiously as possible. j) “Head of Council” means the Mayor of The Corporation of the Township of Oro-Medonte or the Deputy Mayor acting in the capacity of the Mayor in his/her absence. k) “Holiday” means: (i) any holiday as defined in the Section 88 of the Legislation Act, 2006. S.O. 2006, c.21, Sched. F, (ii) any day proclaimed by the Head of the Council as a Civic Holiday. l) “Improper Language” means the use of profane, indecent or obscene language. m) “Local Board” means a public utility commission, transportation commission, board of park management, board of health, planning board, or any other board, commission, committee, body or local authority established or exercising any power or authority under any general or special act with respect to any of the affairs or purposes of a municipality or of two or more municipalities or parts thereof. n) “Meeting” means any regular, special, committee or other meeting of Council, or a local board or of a committee of either of them. o) “Member” means a member of the Council, including the Head of Council, or a member which Council has appointed to a Committee/Technical Support Page 234 of 423 10.n) Report No. CS2014-25, Doug Irwin, Director, Corporate ... Schedule “A” to By-law No. 2014-194 Page 5 of 24 Group. p) “Notice of Motion” means an advance notice to members of a matter on which Council will be asked to take a position. q) “Recorded Vote” means the recording of the name and vote of every Member on any matter of question. r) “Resident” means an individual who resides or rents/owns property within the boundaries of the Township. s) “Special Meeting” means a meeting not scheduled in accordance with the approved schedule of meetings. t) “Technical Support Group” means an advisory committee where less than 50 per cent of the members are members of Council of the Township of Oro- Medonte. u) “Township” means The Corporation of the Township of Oro-Medonte. 2.0 Notice of Meeting a) The Clerk shall ensure that the agenda for each regular meeting of Council and Committee shall be posted to the Township website on the morning of the first business day of the week of the meeting no later than the following: i)For meetings held on Monday or Tuesday, the agenda shall be posted by the end of the business day on the Wednesday the week before the meeting. ii) For meetings held on Wednesday, Thursday or Friday, the agenda shall be posted by the end of the business day on the Friday the week before the meeting. b) Notice of a Special Council Meeting shall be given to the public by posting of the Agenda on the Township website as soon as is practicable after notice of the Special Meeting has been given. c) Notice of an Emergency Council Meeting shall be given to the public by posting the Agenda on the Township website as soon as is practicable. Such posting may not occur prior to the Emergency Meeting. d) The Mayor or Chair may, if it appears that a storm or like occurrence will prevent the members from attending a meeting, postpone that meeting by advising the Clerk and as many members as they are able to reach. Postponement shall not be for any longer than the next regularly scheduled meeting. e) The Chair may cancel a meeting due to lack of items for consideration, or when it has been confirmed before the meeting that there will be a lack of quorum present. Such cancellation shall be noted on the Township’s website as soon as is practical after the meeting has been cancelled. f) The Clerk, or designate, shall provide notice of cancellation to Council, Staff, Media and all other interested parties a minimum of two (2) hours, whenever possible, in advance of any meeting, public meeting, hearing, or information session in the case of severe inclement weather. The notice of cancellation shall be posted on the Township’s website, and may be communicated in any other manner deemed appropriate for the circumstances of the cancellation. Page 235 of 423 10.n) Report No. CS2014-25, Doug Irwin, Director, Corporate ... Schedule “A” to By-law No. 2014-194 Page 6 of 24 3.0 Calling, Place and Time of Meetings 3.1 Inaugural Meeting of Council a) The Inaugural Meeting of Council shall take place at 7:00 p.m. on the first Wednesday of December following a regular election. b) The Mayor-elect and Clerk shall be responsible for the location, content and format of the agenda for the Inaugural Meeting and all arrangements for the Inaugural proceedings. c) That prior to the commencement of the first meeting of the newly elected Council, the Clerk in consultation with the Mayor, shall establish the seating arrangement to be used for the Term of Council, or portion thereof. 3.2 Regular Meeting Schedule of Council The regular schedule of meetings for the Council of The Corporation of the Township of Oro-Medonte shall be: a) Council Meetings on the first, second and fourth Wednesday of each month (except January, July August and December – as defined further in this section). b) The public session meeting on the first Wednesday of the month will commence at 10:00 a.m. The meeting may commence up to 1 hour earlier to deal with Closed Session Items. In the event that Council concludes discussion on the Closed Session Items prior to the 10:00 a.m. public session, Council will rise and recess and reconvene at 10:00 a.m. for the reporting of the Closed Session Items during the public session. Any matter which is not concluded during the preliminary Closed Session will be carried forward to the Closed Session Items (Unfinished Items) towards the end of the meeting agenda. c) The public session meetings on the second and fourth Wednesdays of the month will commence at 7:00 p.m. The meeting may commence up to 1 hour earlier to deal with Closed Session Items. The Closed Session commencement time will be as noted on the agenda cover pages for the said meeting.In the event that Council concludes discussion on the Closed Session Items prior to the 7:00 p.m. public session, Council will rise and recess and reconvene at 7:00 p.m. for the reporting of the Closed Session Items during the public session. Any matter which is not concluded during the preliminary Closed Session will be carried forward to the Closed Session Items (Unfinished Items) towards the end of the meeting agenda. d) During the month of January, meetings shall be held as follows: i) There shall be no meeting the first Wednesday of the month; ii) Council meetings shall be held on the second and fourth Wednesday of the month commencing at 7:00 p.m. The meeting may commence up to 1 hour earlier to deal with Closed Session Items. The Closed Session commencement time will be as noted on the agenda cover pages for the said meeting. In the event that Council concludes discussion on the Closed Session Items prior to the 7:00 p.m. public session, Council will rise and recess and reconvene at 7:00 p.m. for the reporting of the Closed Session Items during the public session. Any matter which is not concluded during the preliminary Closed Session will be carried forward to the Closed Session Items (Unfinished Items) towards the end of the meeting agenda. Page 236 of 423 10.n) Report No. CS2014-25, Doug Irwin, Director, Corporate ... Schedule “A” to By-law No. 2014-194 Page 7 of 24 e) During the months of July and August, a Council meeting shall be held on th the Wednesday of the week, in which the 15 day falls between Sunday and Saturday with the public session commencing at 10:00 a.m. The meeting may commence up to 1 hour earlier to deal with Closed Session Items. In the event that Council concludes discussion on the Closed Session Items prior to the 10:00 a.m. public session, Council will rise and recess and reconvene at 10:00 a.m. for the reporting of the Closed Session Items during the public session. Any matter which is not concluded during the preliminary Closed Session will be carried forward to the Closed Session Items (Unfinished Items) towards the end of the meeting agenda. f) During the month of December, meetings shall be held as follows: i) The public session meeting on the first Wednesday of the month will commence at 10:00 a.m. The meeting may commence up to 1 hour earlier to deal with Closed Session Items. In the event that Council concludes discussion on the Closed Session Items prior to the 10:00 a.m. public session, Council will rise and recess and reconvene at 10:00 a.m. for the reporting of the Closed Session Items during the public session. Any matter which is not concluded during the preliminary Closed Session will be carried forward to the Closed Session Items (Unfinished Items) towards the end of the meeting agenda. ii) The public session meeting on the second Wednesday of the month will commence at 7:00 p.m. The meeting may commence up to 1 hour earlier to deal with Closed Session Items. The Closed Session commencement time will be as noted on the agenda cover pages for the said meeting. In the event that Council concludes discussion on the Closed Session Items prior to the 7:00 p.m. public session, Council will rise and recess and reconvene at 7:00 p.m. for the reporting of the Closed Session Items during the public session. Any matter which is not concluded during the preliminary Closed Session will be carried forward to the Closed Session Items (Unfinished Items) towards the end of the meeting agenda. iii) On the third Wednesday to be held at 7:00 p.m. which shall be dedicated to Recognition. iv) There shall be no meeting the fourth Wednesday of the month. g) When a Development Services Committee meeting is held, there shall be a Regular meeting of Council held immediately following the Development Services Committee. This Regular meeting of Council shall be held solely for the purposes to adopt the recommendations of the Development Services Committee meeting and consideration of any By-laws emanating from the recommendations of the Development Services Committee. h) Meetings of Council/Committee shall be held at the Township of Oro- Medonte Administration Centre, 148 Line 7 South, Oro-Medonte or any other location within the municipality otherwise designated from time to time for such purposes. The location shall be identified on the agenda cover pages for the said meeting. i) In the event that the day scheduled for a regular Council meeting is a public holiday, civic holiday, or a day on which a Municipal Election is to st be held, the Council shall meet at the same hour on the 1 day thereafter, unless otherwise provided by resolution. j) Where a Regular meeting of Council is to be held at a time, day or place other than as set out in this Section, Council shall give notice, at least 48 hours4 calendar days in advance of such meeting, by publication on the Township website, and if deemed appropriate by the Clerk, in a newspaper that is, in the Clerk’s opinion, of sufficient general circulation in the area to give the public reasonable notice of the meeting. Page 237 of 423 10.n) Report No. CS2014-25, Doug Irwin, Director, Corporate ... Schedule “A” to By-law No. 2014-194 Page 8 of 24 k)Notwithstanding Section 3.2 i), where a Regular meeting of Council is to be held at a location within the Township as a Travelling Council meeting, Council shall give notice, at least 30 calendar days in advance of such meeting, by publication on the Township website and any other manner which is deemed appropriate by the Clerk, to inform the residents of the area in which the meeting will be held. 3.3 Council Meetings – Special or Emergency a) The Mayor may, at any time, summon a Special Meeting of the Council. b) The Clerk, in consultation with the Mayor, may summon a Special Meeting of the Council in circumstances where Council needs to make decisions and actions need to be taken before the next regularly scheduled meeting. c) Upon receipt of a petition of the majority of the Members of Council, the Clerk shall summon a Special Meeting for the purpose and at the time mentioned in the petition. d) No business may be transacted at a Special Meeting of Council other than that specified in the notice of the meeting or agenda. e) Once the agenda for a Special Meeting of Council is posted on the Township website, there shall be no amendment to the notice of the meeting or the agenda. f) Notice of a Special Meeting of Council shall be delivered to all members of Council at least one calendar day before the date established for the Special Meeting. g) If a Special Meeting of Council is summoned as the result of a request from an applicant to deal with a specific matter before the next regular meeting of Council, the applicant shall be responsible for all costs associated with the Special Council meeting, including per diem and mileage payments, etc. The minimum charge of $750.00 shall be applicable in such circumstances where a Special Council meeting is deemed to be a “half day”. h) The Mayor may, at any time, summon an Emergency Meeting of Council without the required one calendar day notice where the Mayor is satisfied an extraordinary situation exists that will negatively impact the health, safety and well-being of persons, expose the municipality to liability, or negatively impact the municipality’s position in negotiation, if Council does not make a decision and the Township does not act on the matter within one calendar day of the Emergency Meeting. i) No business may be transacted at an Emergency Meeting of Council other than the business dealing directly with the emergency or extraordinary situation. j) When the Mayor summons an Emergency Meeting of Council, the Clerk shall notify members of Council of the meeting in the most expedient manner. k) For the purposes of the Township’s Remuneration By-law, an Emergency Meeting of Council shall be classified as a Special Meeting of Council. 3.4 Committees or Technical Support Groups of Council Meetings a) Committees or Technical Support Groups wholly within the sphere of the jurisdiction of Council may be established, revised, disbanded and replaced as Council deems necessary. Page 238 of 423 10.n) Report No. CS2014-25, Doug Irwin, Director, Corporate ... Schedule “A” to By-law No. 2014-194 Page 9 of 24 b) All members of such Committees/Technical Support Groups shall be residents within the municipality. c) The Mayor shall be an ex-officio member of all Township Committees and Technical Support Groups where not otherwise prohibited by any Act. d) Council of the Township of Oro-Medonte, in its sole discretion, may amend the appointment of any public member to a Committee/Technical Support Group during its term. e) The provisions of this By-law, with necessary modification, shall apply to Township Committees or Technical Support Groups and to any other Committees or local boards established by Council from time to time. f) In the event that Council has enacted a Committee/Technical Support Group specific procedural by-law, the provisions of this By-law, shall apply when the Committee/Technical Support Group specific procedural by-law does not speak to the matter in question. g) Meetings of Committees or Technical Support Groups of Council shall be scheduled by the Township. h) In the event that the day scheduled for a regular Committee meeting is a public holiday, civic holiday, or a day on which a Municipal Election is to st be held, the Committee shall meet at the same hour on the 1 day thereafter, unless otherwise provided by resolution. 3.5 Time Meetings to Commence As soon after the hour fixed for the Council or Committee/Technical Support Group meeting as there is a quorum present, the Head of Council or Chair shall take the chair and call the Members to order. 3.6 Clerk Required No meeting of Council or Committee/Technical Support Groups, including any Closed Session, shall be held in the absence of the Clerk or his/her designate. 3.7 Time Meetings to Adjourn a) Day meetings shall adjourn at 1:00 p.m. unless this rule is temporarily suspended by resolution of the majority of the Members present. b) Night meetings shall adjourn at 10:00 p.m. unless this rule is temporarily suspended by resolution of the majority of the Members present. c) Special Meetings and Emergency Meetings of Council shall adjourn 4 hours after their scheduled commencement unless this rule is temporarily suspended by resolution of the majority of the Members present. d) Notwithstanding Sections 3.7 a) and b), a meeting lasting 4 hours or less shall be deemed to be a “half day” in accordance with the Township’s Remuneration By-Law. 4.0 Quorum 4.1 Quorum – Council a) Four (4) Members of Council shall constitute a quorum. b) Where quorum is not present within thirty minutes of the time appointed for a meeting, the Clerk shall call the roll and record the names of the Page 239 of 423 10.n) Report No. CS2014-25, Doug Irwin, Director, Corporate ... Schedule “A” to By-law No. 2014-194 Page 10 of 24 Members present. The meeting shall stand adjourned until the next regular meeting or until a Special Meeting is called. 4.2 Quorum – Committees or Technical Support Groups of Council a) A majority of the whole number of voting members required to constitute the Committee or Technical Support Group shall be necessary to form a quorum (being the next whole number in excess of one-half the number of members). b) Where quorum is not present within thirty minutes of the time appointed for a meeting, the Clerk shall record the names of the Members present. The meeting shall stand adjourned until the next regular meeting or until a date is fixed by the Chair for which 48 hours4 calendar days notice is given to all committee or technical support group members. 4.3 Attendance Any member of Council may attend any meeting of any Committee or Technical Support Group to which he/she has not been appointed and such a member shall only participate in the discussion at the invitation of the Chair. Such attendance at the Committee/Technical Support Group meeting shall be at the member’s own discretion and without per diem. 4.4 Non-Attendance – Committees or Technical Support Groups of Council a) The seat of a member of a Committee or Technical Support Group shall be declared vacant if the member is absent for three (3) consecutive meetings, without prior approval from Council, with the exception of illness/health reasons. b) If that person is prepared to show just cause why they should remain on the Committee or Technical Support Group, the continuation of their appointment shall be determined by Council. c) Members of a Committee or Technical Support Group are required to inform the Clerk’s office of any anticipated, but unavoidable, absences from upcoming meetings. 5.0 Open and Closed Meetings - General 5.1 Open Meetings All meetings of Council and all meetings of any Committees/Technical Support Groups of Council shall be open to the public subject to the exceptions listed in Section 5.2. 5.2 Closed Session Meetings a) A meeting or part of a meeting may be closed to the public if the subject matter being considered relates to: i) the security of the property of the municipality (may be cited as “security of municipal property”); ii) personal matters about an identifiable individual, including municipal employees (may be cited as “personal matters about an identifiable individual”); iii) the proposed or pending acquisition/disposition of land by the municipality (may be cited as “acquisition/disposition of land”); iv) labour relations or employee negotiations (may be cited as “labour relations/employee negotiations”); Page 240 of 423 10.n) Report No. CS2014-25, Doug Irwin, Director, Corporate ... Schedule “A” to By-law No. 2014-194 Page 11 of 24 v) litigation or potential litigation affecting the municipality, including matters before administrative tribunals (may be cited as “litigation affecting the municipality”); vi) advice that is subject to solicitor-client privilege, including communications necessary for that purpose (may be cited as “solicitor-client privilege”); vii) a matter in respect of which a council, committee or other body may hold a closed meeting under another Act; viii) the consideration of a request under the Municipal Freedom of Information and Protection to Privacy Act, if the Council is designated as the head of the institution for the purposes of the Act; ix) the education or training of the members; provided that no member discusses or otherwise deals with any matter in a way that materially advances the business or decision making of the Council or committee (may be cited as “education or training of members”). b) Before all or part of a meeting is closed to the public, the Members shall state by resolution: i) the fact of the holding of the closed meeting and the general nature of the matter to be considered at the closed meeting; or ii) in the case of a meeting under Section 239(3.1), Education or training sessions, the fact of the holding of the closing meeting, the general nature of the matter and that it is closed under that subsection. c) All members shall ensure that all confidential matters disclosed to them with respect to a Closed Session Item are maintained as Confidential, and that all materials distributed to members during a Closed Session are required to be returned to the Clerk, at the conclusion of the matter, for destruction. 6.0 Head of Council 6.1 Chair – Council The Head of Council shall assume the duties of Chair during Council Meetings. 6.2 Duties of Chair a) The Chair shall preserve order and decorum, decide questions of order (subject to an appeal to the Council/Committee by any Member) and, without unnecessary comment, cite the rule of authority commonly accepted (under parliamentary procedures) applicable to the case, if called upon to do so. b) To open the meeting of Council/Committee by taking the chair and calling the Members to order. c) To announce the business before the Council/Committee in the order in which it is to be acted upon. d) To receive and submit, in the proper manner, all motions presented by the Members of Council. e) To put to vote all questions which are regularly moved and seconded, or necessarily arise in the course of proceedings, and to announce the results. f) To decline to put to vote motions which infringe on the rules of procedure. g) To restrain the Members, within the rules of order, when engaged in debate. Page 241 of 423 10.n) Report No. CS2014-25, Doug Irwin, Director, Corporate ... Schedule “A” to By-law No. 2014-194 Page 12 of 24 h) To enforce, on all occasions, the conduct of the Members. i) To expel any person for improper conduct. j) To call by name any Member persisting in breach of the rules of order of the Council/Committee, thereby ordering him/her to vacate the Council Chamber, or designated meeting place. k) To receive all messages and other communications and announce them to the Council/Committee. l) To authenticate, by his/her signature when necessary, all by-laws (if applicable), resolutions and minutes of the Council/Committee. m) To represent and support the Council/Committee, declaring its decision in all things. n) To ensure that the decisions of Council/Committee are in conformity with the laws and by-laws governing activities of the Council/Committee. o) To adjourn the meeting when the business is concluded. p) To adjourn the meeting without the question put, in the case of grave disorder arising in the Council Chamber, or designated meeting place. 6.3 Vacate the Chair – Head of Council a) If the Head of Council/Chair desires to introduce a motion or by-law, he/she shall vacate leave the chair for that purpose only, and shall call on another Member of Council to fill his/her place until he/she resumes the chair. b) The Clerk shall note in the minutes of the meeting when the Head of Council/Chair vacates and resumes the chair. c)A motion in Council that the Head of Council leave the chair, with leave to sit again, shall always be in order, and shall be decided without debate. 6.4Absence from Council Meeting a) In the absence of the Head of Council, within fifteen minutes after the time appointed for the meeting, the Deputy Mayor shall call the Members to order and, if a quorum is present, shall preside during the meeting or until the arrival of the Head of Council. In the absence of the Head of Council and the Deputy Mayor, and a quorum is present, the Clerk shall call the members to order, and a Chair shall be chosen from the Members to preside during the meeting or until the arrival of the Head of Council or Deputy Mayor. b) When the Chair is vacated by the Head of Council, the Deputy Mayor shall assume the Chair and shall preside during the meeting until the return of the Head of Council resumes the chair. c) While presiding, the Deputy Mayor or Chair chosen by Council shall have all the powers of the Head of Council and shall be entitled to vote as a Member. Page 242 of 423 10.n) Report No. CS2014-25, Doug Irwin, Director, Corporate ... Schedule “A” to By-law No. 2014-194 Page 13 of 24 7.0 Chair – Committees or Technical Support Groups of Council The Chair of a Committee or Technical Support Group of Council shall be appointed by Council, with the exception of Committee of Adjustment who shall appoint their Chair from amongst its members. 7.1 Absence from Committee or Technical Support Group Meeting a) In the absence of the Chair and quorum is present, the Clerk shall call the members to order and a Chair shall be chosen from among the members of the Committee/Technical Support Group to preside during the meeting or until the arrival of the Chair. b) The Chair of a Committee/Technical Support Group may appoint another member of the Committee to act as the Chair while he/she is temporarily absent from the meeting. 8.0 Conduct 8.1 Conduct – Members of Council Members of Council shall: a) not disturb another, or the Council itself, by any disorderly deportment disconcerting to any Member speaking. b) not resist the rules of Council or disobey the decision of the Mayor/Head of Council or Chair on questions of order or practice or upon the interpretations of the rules of order of the Council. c) not be permitted to retake his/her seat at any meeting after being ordered by the Mayor/Head of Council or Chair to vacate after committing a breach of any rule of order of the Council, without making apology and the consent of the Council expressed by a majority vote of the other Members present, determined without debate. d) not leave his/her place on adjournment until the Mayor/Head of Council or Chair leaves his/her chair. e) not speak until he/she has addressed himself/herself to the Mayor/Head of Council or Chair. f) not walk across or out of the Chamber/designated meeting place or make any noise or disturbance when the Mayor/Head of Council or Chair is putting a question and shall occupy his/her seat while a vote is being taken and until the result thereof is declared. g) not disclose any written or verbal information received at a meeting or part of a meeting closed to the general public. h) Where a member of Council has exhibited conduct, outside of the Council Chambers, that is unbecoming of a Council member, Council may impose sanctions and/or reprimands on that member of Council, in its sole discretion, by a majority of members present. i) declare where a pecuniary interest or possible pecuniary interest exists, and shall not participate in the discussion of or vote on any question with respect to the matter. j) convey the position of Council once a question has been decided, including when a member had a minority opinion, while demonstrating respect for democracy. Page 243 of 423 10.n) Report No. CS2014-25, Doug Irwin, Director, Corporate ... Schedule “A” to By-law No. 2014-194 Page 14 of 24 k) adhere to a dress code for Council Meetings as agreed to by the current term of Council. 8.2 Conduct – Committees or Technical Support Group Appointees Statement Persons appointed to Township Committees or Technical Support Groups are representatives of the Township and their conduct reflects on the Township and the Council. Council expects that Appointees will perform their duties with a high standard of personal and professional conduct, integrity, impartiality, good faith and in the best interests of the Township. The Township is committed to providing a safe and secure workplace that respects human rights and is free from violence, discrimination, threats and harassment. The Township will not tolerate any action or failure to act which results in violence, discrimination, threat, harassment or a violation of the human rights of any employee, or persons appointed to Committees or Technical Support Groups. Principles of Conduct a) All members of Committees or Technical Support Groups of the Council of the Township of Oro-Medonte shall: i) Promote the general goals, objectives and policies of the Township. ii) Convey the position of the Committee/Technical Support Group, and Council once a question has been decided, including when a while demonstrating respect for member had a minority opinion, democracy. iii) Not disclose any written or verbal information received at a meeting or part of a meeting closed to the general public; iv) Declare where a pecuniary interest or possible pecuniary interest exists, and shall not participate in the discussion of or vote on any question with respect to the matter; v) Not discriminate or harass another member of Council, Committees, Technical Support Groups, staff or public. vi) Not benefit from the use of information acquired or used, and that is not generally available to the public, during the course of their duties. vii) Council Appointees, their immediate family and family members residing in their households may not sell goods, materials or services to the Township without the express permission of the Chief Administrative Officer. viii) Not place themselves in a position where they could derive any benefit or gain from any Township contracts, persons, groups, companies or organizations with which the Township does business. ix) Not accept gifts that are given in anticipation of special consideration by the Township. Consequences for Violations of Conduct All reports of incidents shall be considered serious, will be investigated and appropriate action will be taken, up to and including removal from the Township Committee or Technical Support Group. Page 244 of 423 10.n) Report No. CS2014-25, Doug Irwin, Director, Corporate ... Schedule “A” to By-law No. 2014-194 Page 15 of 24 8.3 Conduct – Members of the Public Members of the public shall respect the decorum of Council/Committee and shall refrain from public outbursts; shouting; or behaviour intended to disrupt the debate, discussion and/or general proceedings of Council/Committee. The Mayor Head of Council or Chair may request that a member or members of the public vacate the meeting room if their behaviour is deemed to be disruptive to the business at hand. The MayorHead of Council or Chair may unilaterally suspend the meeting until order is restored in the meeting room. 9.0 Rules of Debate 9.1 Rules of Debate – Head of Council/Chair In directing the course of debate, the Head of Council/Chair shall: a) designate the Member who has the floor when Members raise their hand to speak. b) preserve order and decide questions of order. c) cause to be read all motions/recommendations presented in writing and state all motions/recommendations presented verbally before permitting debate on the question, except when otherwise provided in this by-law. 9.2 Rules of Debate – Members In addressing the Council/Committee, no member shall: a) speak disrespectfully of Her Majesty the Queen or any of the Royal Family, or of the Governor-General, Lieutenant-Governor or any member of the Senate, the House of Commons of Canada, or the Legislative Assembly of Ontario. b) use offensive, insulting or improper language in or against the Council/Committee or any member thereof, employees of the Township or citizens of the Township. c) speak beside the question in debate. d) speak against any decision of Council/Committee except for the purpose of moving that the question be reconsidered or to bring forward a motion to rescind or alter or amend the decision. e) disobey the rules of Council/Committee or a decision of the Head of Council/Chair. 9.3 Rules of Debate – In Council/Committee a) Every member when speaking to any question or motion shall respectfully address the Mayor/Head of Council or Chair. b) When a member is speaking, no other member shall pass between him/her and the Chair, or interrupt him/her except to raise a point of order. c) Any member may require the question or motion under discussion to be read at any time during the debate, but not so as to interrupt a member while speaking. d) No member shall speak more than once, except as outlined in Section 9.3 e), until every member who desires to speak has spoken. e) Upon verbal notification by the Mayor/Head of Council or Chair of their Page 245 of 423 10.n) Report No. CS2014-25, Doug Irwin, Director, Corporate ... Schedule “A” to By-law No. 2014-194 Page 16 of 24 intention to enforce the following time limits, no member shall speak to the same question for longer than 2 (two) minutes. With the leave of the Mayor/Head of Council or Chair, a supplementary question with a further 1 (one) minute, may be granted. (i) A member may ask a question only for the purpose of obtaining facts relevant to the matter under discussion and necessary for a clear understanding thereof. (ii) All questions shall be stated succinctly and questions shall not be used as a means of making statements or assertions. f) The Mayor/Head of Council or Chair may take part in any debate without leaving the Chair. 10.0 Voting 10.1 Voting – Head of Council Notwithstanding Section 10.3 c), the Mayor/Head of Council (except where disqualified from voting by reason of interest or otherwise) may vote with the Members on all questions. 10.2Voting – Chair of Committee or Technical Support Group of Council Members of Council sitting as members of Committees or Technical Support Groups of Council may not vote with the public members of the committee/technical support group on any question. 10.3 Voting on Questions a) When the Mayor/Head of Council or Chair calls for the vote on a question, each member shall occupy his/her seat and shall remain there until the result of the vote has been declared by the Mayor/Head of Council or Chair. During such time no member shall walk across the room or speak to any other member or make any noise or disturbance. b) After a question is finally put by the Mayor/Head of Council, Chair or member, no Member shall speak to the question nor shall any other motion be made until after the vote is taken and the result has been declared. c) Every member present at a meeting of the Council/Committee, when a question is put, shall vote thereon, unless he/she has declared any pecuniary interest, direct or indirect in the question. d) The manner of determining the decision of the Council/Committee on a motion shall be by a “show of hands”. e) Any motion shall require a majority of votes of the quorum present in order to be valid and binding on Council/Committee. 10.4 Failure to Vote Failure to vote by any member present, except when a member has declared a pecuniary interest, shall be taken as a negative vote. 10.5 Appeal of Declaration of Result If a member who has voted on a question disagrees with the declaration of the Mayor/Head of Council or Chair that the question is carried, or lost, he/she may, but only immediately after the declaration by the Mayor/Head of Council or Chair, appeal the declaration. On an appeal of the declaration by a member, the Mayor/Head of Council or Chair shall call for a recorded vote to be taken on the Page 246 of 423 10.n) Report No. CS2014-25, Doug Irwin, Director, Corporate ... Schedule “A” to By-law No. 2014-194 Page 17 of 24 question in the manner prescribed in Section 10.7 of this By-law. 10.6 Equality of Votes Where a vote on a question results in an equality of votes, the result shall be deemed to be negative. 10.7 Recorded Vote a) When a member present requests, immediately prior to or immediately subsequent to the taking of the vote, that the vote be recorded, each member present, except a member who is disqualified from voting by any Act, shall announce his/her vote openly. b) The Mayor/Head of Council or Chair, immediately following the request for a recorded vote, will put the question again. c) All members present at the Council or Committee Meeting, unless disqualified from voting by any Act, must vote in alphabetical order, beginning with the member who has requested the recorded vote. The Clerk shall call each member individually, record the member’s vote, and report the result of the vote to the Mayor/Head of Council or Chair. d) The Mayor/Head of Council or Chair shall vote last. 10.8 Voting – Closed Session Meeting a) Subject to Section 10.3, a meeting shall not be closed to the public during the taking of a vote. b) Notwithstanding Section 10.3, a meeting may be closed to the public during the taking of a vote where: i) Section 5.2 permits a meeting to be closed to the public; and ii) The vote is for a procedural matter or for giving directions or instructions to officers, employees or agents of the Township or persons retained by or under contract with the Township. 11.0 Motions/Recommendations 11.1 Motions/Recommendations – General a) Motions/recommendations, or notices thereof, shall be in writing, moved and seconded. b) Every motion/recommendation, when duly moved and seconded, shall be received by the Mayor/Head of Council or Chair, and shall then be open for discussion prior to the vote being taken. Immediately preceding the taking of the vote, the Mayor/Head of Council or Chair, may state the question in the form introduced and shall do so if required by a Member. He/she shall state the question in the precise form in which it will be recorded in the minutes. c) The following matters may be introduced orally, without written notice, and without leave: (i) a point of order or personal privilege (ii) presentations of petitions (iii) a motion to suspend a rule of procedure or in compliance with a rule of procedure (iv) a motion to adjourn (not debatable) (v) a motion that the vote now be taken Page 247 of 423 10.n) Report No. CS2014-25, Doug Irwin, Director, Corporate ... Schedule “A” to By-law No. 2014-194 Page 18 of 24 (vi) a motion to defer shall not be considered until every member who desires to speak has spoken. d) When the motion, under consideration, concerns two or more matters, a vote on each matter, upon the request of any member, may be taken separately. e) A motion in respect of a matter which is beyond the jurisdiction of Council shall not be in order. f) A member shall speak to a motion in accordance with Section 9.3 – Rules of Debate – In Council/Committee. 11.2 Withdrawal of a Motion After a motion has been received and/or read by the Mayor/Head of Council or Chair, it shall be deemed to be in the possession of the Council/Committee but may be withdrawn by the mover, with the consent of the seconder, prior to amendment or voting thereon. 11.3 Motion to Amend A motion to amend: a) shall be presented in writing. b) shall be relevant to the question to be received. c) shall not be received proposing a direct negative to the question. d) shall receive disposition of Council/Committee prior to a decision on the main question. e) shall be disposed of in the reverse order of presentation to any further amendment and/or the original motion. f) shall not be further amended, more than once, provided that further amendment may be made to the original motion. g) may propose a separate and distinct disposition of a question. 11.4 Notice of Motion a) A motion to rescind or alter or amend a motion entered upon the minutes shall be received or put only when notice of intention to introduce such motion is given in accordance with Section 11.4 b). b) Notice of motion requires the Member of Council to provide, at a minimum, a brief verbal explanation of the matter and to provide the Mayor/Head of Council with a written motion at a regularly scheduled meeting of Council. Such motion shall be provided to Members in an agenda for consideration by Council at its next regularly scheduled meeting. 11.5 Motion to Reconsider After any question has been decided, the following shall prevail: a) A motion to reconsider a question can only be made by a Member who voted on the prevailing side, or a Member who was absent from the meeting when the question was considered, and must be made on the day the vote was taken or at the next succeeding regular meeting of Council. b) No discussion, except that obtaining information that justifies the reconsideration, shall be allowed until the motion for reconsideration is Page 248 of 423 10.n) Report No. CS2014-25, Doug Irwin, Director, Corporate ... Schedule “A” to By-law No. 2014-194 Page 19 of 24 decided upon. c) No main motion may be reconsidered more than once, and may only be reconsidered if action has not yet been taken. 12.0 Agenda and Minutes 12.1 Council Agenda a) The Clerk shall forward all notices and agendas, to each member of Council, for regular meetings of Council a minimum of 48 hours4 calendar days in advance of such meetings. b) In accordance with the Township’s Accountability and Transparency Policy, additions to the agenda shall not be permitted, except when a matter is of a time sensitive. In the event of a matter of a time sensitive nature, the Member shall provide the matter to the Clerk, along with justification as to why the matter is of a time sensitive nature, by noon on the day of an evening meeting or noon of the day prior to a day meeting. If the Clerk, Mayor/Head of Council and Chief Administrative Officer are satisfied that the matter is of a time sensitive nature, and should not wait until the next regular meeting, the Clerk shall add the matter to the agenda on the Township’s website in advance of the meeting. The matter will then be included in the Adoption of the Agenda motion. c) For the purpose of this section, a matter is deemed to be of a time sensitive nature when it will negatively impact the health, safety and well- being of persons, expose the municipality to liability, or negatively impact the municipality’s position in negotiation, if Council does not make a decision and the Township does not act on the matter prior to Council’s next regular meeting. d) When the Clerk’s office has not been advised in a timely fashion to permit a matter to be included on the agenda, and such matter does not meet the definition of a matter of a time sensitive nature as defined in Section 12.1 c), the matter shall be referred to the appropriate staff member for consideration prior to being brought forward for Council’s consideration. e) The Order of the Day shall have preference during the Council meeting, save and except that the Mayor/Head of Council may change the order at any time during the meeting. Order of the Day The business of Council shall be taken up in the following order: 1. Call to Order – Private Prayer/Moment of Reflection 2. Adoption of the Agenda 3. Disclosure of Pecuniary Interest 4. Closed Session Items 5. Minutes of Council and Committees 6. Recognition of Achievements 7. Public Meetings 8. Deputations 9. Identification from the Public of an Agenda Item of Interest 10. Reports of Municipal Officers 11. Reports of Members of Council 12. Consent Agenda 13. Communications 14. Notice of Motions 15. By-laws 16. Questions from the Public Clarifying an Agenda Item 17. Closed Session Items (Unfinished Items) Page 249 of 423 10.n) Report No. CS2014-25, Doug Irwin, Director, Corporate ... Schedule “A” to By-law No. 2014-194 Page 20 of 24 18. Confirmation By-law 19. Adjournment 12.2 Committee Agenda a) The Clerk shall forward all notices and agendas, to each member of Council and Committee, for regular Committee/Technical Support Group meetings a minimum of 48 hours 4 calendar days in advance of such meetings. b) In accordance with the Township’s Accountability and Transparency Policy, additions to the agenda shall not be permitted, except when a matter is of a time sensitive nature. In the event of a matter of a time sensitive nature, the Member shall provide the matter to the Clerk, along with justification as to why the matter is of a critical nature, by noon on the day of an evening meeting or noon of the day prior to a day meeting. If the Clerk, Chair and Chief Administrative Officer are satisfied that the matter is of a time sensitive nature, and should not wait until the next regular meeting, the Clerk shall add the matter to the agenda on the Township’s website in advance of the meeting. The matter will then be included in the Adoption of the Agenda motion. c) For the purpose of this section, a matter is deemed to be of a time sensitive nature when it will negatively impact the health, safety and well- being of persons, expose the municipality to liability, or negatively impact the municipality’s position in negotiation, if Committee does not make a recommendation for Council’s consideration at Council’s next regular meeting and the Township must act immediately upon Council’s decision at such meeting. d) When the Clerk’s office has not been advised in a timely fashion to permit a matter to be included on the agenda, and such matter does not meet the definition of a matter of a time sensitive nature as defined in Section 12.2c), the matter shall be referred to the appropriate staff member for consideration prior to being brought forward for Committee’s consideration. 12.3 Verbal Matters a) In the event that a matter is addressed during a meeting, and no report, memorandum or correspondence exist as background for the matter, it shall be the responsibility of the member of Council/Committee or staff member, who spoke to the matter, to provide, at a minimum, a written record of speaking points to the Clerk’s office within seven days of the meeting. b) Such written record shall be included in the agenda package for all open session matters. c) For closed session matters, such record shall be retained by the Clerk’s office, in a secure manner. 12.4 Announcements a) Announcements of Interest to the Public are to be provided to the Clerk’s office by 4:30 p.m.on the Wednesday of the week before 9:00 a.m. 7 calendar days prior to the meeting. b) Upon receipt of the aforementioned announcements, the Clerk’s Office shall prepare a written record of the Announcements, which shall be included in the Consent Agenda portion of the agenda for receipt. 12.5 Minutes – Council and Committee Page 250 of 423 10.n) Report No. CS2014-25, Doug Irwin, Director, Corporate ... Schedule “A” to By-law No. 2014-194 Page 21 of 24 The minutes of meetings of Council and Committee shall record, without note or comment: a) the place, date and time of meeting; b) the names of those present; c) disclosure of pecuniary interest and the nature thereof; d) the fact of the holding of a closed meeting and the general nature thereof; e) all resolutions/recommendations, decisions and proceedings of the meeting. 13.0 Public Meetings/Public Information Sessions a) Council, from time to time, may conduct Public Meetings or Public Information Sessions for any purpose giving such notice as may be deemed necessary or required by legislation or the Township’s Notice Policy. b) Public Meetings required to fulfill a condition imposed by a decision of the Township of Oro-Medonte Committee of Adjustment, in accordance with the Planning Act, shall be conducted during a scheduled meeting of Council. c) Public Meetings required for an application, in accordance with the Planning Act, shallmaybe conducted during a scheduled meeting of Council or Committee, or if deemed necessary by the Clerk, or designate, shallmaybe conducted as a separate meeting on a designated day. d) All Public Meetings/Public Information Sessions shall be digitally recorded, and such recording shall be available to the public through the Township website. 14.0 Petitions and Communications a) Every communication, including a petition designed to be presented to the Council/Committee and filed with the Clerk, shall be legibly written or printed; shall not contain any obscene or improper matter or language; shall be signed and dated by at least one person; and shall include an address and telephone number where return correspondence or contact is to be directed and shall become part of the public record of the meeting at which it is received. b) Petitions designed to be presented to the Council/Committee and filed with the Clerk, shall contain original signatures, and all information on the petition, including names, addresses and telephone numbers shall become part of the public record of the meeting at which it is received. c) Communications addressed to Mayor and Members of Council shall be placed on a Council agenda for disposition, at the Clerk’s discretion, in consultation with the Mayor/Head of Council or Chair and Chief Administrative Officer. e) Every communication or petition, to be printed on an agenda, shall be delivered to the Clerk no later than 4:30 p.m.on the Wednesday 9:00 a.m. 7 calendar days prior to the meeting. If, in the Clerk’s opinion, the communication/petition is of a time sensitive nature, the Clerk may bring forward such communication/petition for Council/Committee consideration, after the aforementioned deadline. Page 251 of 423 10.n) Report No. CS2014-25, Doug Irwin, Director, Corporate ... Schedule “A” to By-law No. 2014-194 Page 22 of 24 15.0 Deputations/Delegations a) Council/Committee will entertain up to three (3) deputations/delegations per meeting. b) Persons desiring to present information verbally on matters of fact or make a request of Council/Committee shall give notice, in writing on the prescribed form, to the Clerk by 4:30 p.m.on the Wednesday of the week 9:00 a.m. 7 calendar days prior to the preferred meeting, stating the purpose of the Deputation and providing a general outline of the subject matter. c) No additional deputations to Council will be permitted with respect to any applications which have proceeded through a Public Meeting in accordance with the Planning Act. d) Council/Committee may, at its sole discretion, entertain deputations/ delegations with less notice as circumstances warrant. When determining if a deputation/delegation will be heard with less notice than stipulated in Section 15 b), consideration shall be given to the Township’s Accountability and Transparency Policy. e) Deputations shall be limited in speaking to not more than ten (10) minutes. f) A delegation wishing to appear before Council/Committee shall be limited to no more than two (2) speakers with a total speaking time of not more than ten (10) minutes. g) Upon consent of the majority of Members present, the ten (10) minute time limit for deputations/delegations may be extended. h) Persons requesting to appear before Council/Committee shall be advised of the time limitation in advance of their deputation. i) Specific types of audio visual equipment may be used to assist in deputations/delegations to Council/Committee, provided that such equipment has been requested from the Clerk at the time of the deputation/delegation request. Deputation/delegation material must be provide in an electronic format to the Clerk by 4:30 p.m. on the Monday 9:00 a.m. 2 business days prior to the meeting date. j) The Chair of a Committee Meeting or Council Meeting may expel or exclude from the meeting, any person who in the opinion of the Chair, has behaved improperly. k) Deputations/delegations appearing before Council/Committee with respect to the same matter on the agenda will be requested to limit their deputation so as not to repeat the same points. l) Deputations/delegations to Council/Committee will be limited to one appearance before Council/Committee with respect to the same matter. m) Deputations/delegations to Council/Committee will be encouraged to provide written copies of presentations. n) No deputation/delegation shall: i) Speak disrespectfully of any person; ii) Use improper language or unparliamentary language; iii) Speak on any subject other than the subject for which they have received approval to address Council/Committee; iv) Disobey the rules of procedure or a decision of the Chair of Council/Committee. Page 252 of 423 10.n) Report No. CS2014-25, Doug Irwin, Director, Corporate ... Schedule “A” to By-law No. 2014-194 Page 23 of 24 o) Upon the completion of comments to Council/Committee by a deputation/delegation, any discourse between the members of Council/Committee and the deputation/delegation shall be limited to members asking questions for clarification and obtaining additional, relevant information only. Members of Council/Committee shall not enter into debate with the deputation/delegation respecting their comments. 16.0 By-Laws a) Every by-law shall be introduced upon motion by a Member of the Council, specifying the title and number of the By-law. b) Every by-law when introduced shall be in typewritten form and shall contain no blanks except such as may be required to conform to accepted procedure or to comply with provisions of any act and shall be completed by the Clerk with the exception of the number and date thereof. c) All amendments to any by-law approved by Council shall be deemed to be incorporated into the by-law and if the by-law is enacted and passed by the Council, the amendments shall be inserted therein by the Clerk. d) Every by-law shall have three readings prior to it being passed. e) The first, second and third readings of all by-laws listed on an agenda, with the exception of the Confirmation By-law, shall be the subject of one motion, unless a separate vote is requested by a Member of Council, or deemed appropriate by the Clerk. f) If Council so determines, a by-law may be taken as read. g) The Clerk shall set out on all by-laws enacted by Council the date of the several readings thereof. h) Every by-law enacted by the Council shall be numbered and dated and shall be sealed with the seal of the Corporation and signed by the Clerk and the Mayor/Head of Council or Chair and shall be deposited by the Clerk in the office for safekeeping. i) By-laws approved in accordance with this Procedural By-law will be available on the Township’s website once signed by the Mayor Head of Council/Chair and Clerk. 17.0 Confirmation By-Law a) There shall be enacted a by-law at the end of each Council Meeting to confirm each recommendation contained in a Report of the Committee of Council and, in respect of each motion, resolution and other actions passed and taken by the Council at the meeting, except where the prior approval of the Ontario Municipal Board or any other body or agency is required. b) A motion for leave to pass a by-law to confirm the proceedings of a meeting of Council shall be voted on without debate. 18.0 Suspension/Amendment of Procedure a) Any procedure required by this by-law may be suspended with consent by a 2/3 vote of the Members of the Council present. b) No amendment or repeal of this By-law or any part thereof shall be Page 253 of 423 10.n) Report No. CS2014-25, Doug Irwin, Director, Corporate ... Schedule “A” to By-law No. 2014-194 Page 24 of 24 considered at any meeting of the Council unless notice of proposed amendment or repeal has been given at a previous regular meeting of the Council. The waiving of this notice by the Council is prohibited. Page 254 of 423 10.n) Report No. CS2014-25, Doug Irwin, Director, Corporate ... 2015 Council Meeting Schedule January SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 SC -10 am 11 12 13 14 15 16 17 C – 7 pm 18 19 20 21 22 23 24 DS 25 26 27 28 29 30 31 C – 7 pm February SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 C - 10 am 8 9 10 11 12 13 14 C – 7 pm 15 16 17 18 19 20 21 DS 22 23 24 25 26 27 28 C – 7 pm March SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 C - 10 am 8 9 10 11 12 13 14 C – 7 pm 15 16 17 18 19 20 21 DS 22 23 24 25 26 27 28 C – 7 pm 29 30 31 Page 255 of 423 10.n) Report No. CS2014-25, Doug Irwin, Director, Corporate ... 2015 Council Meeting Schedule April SUN MON TUE WED THU FRI SAT 1 2 3 4 C - 10 am 5 6 7 8 9 10 11 C – 7 pm 12 13 14 15 16 17 18 DS 19 20 21 22 23 24 25 C – 7 pm 29 26 27 28 30 May SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 C - 10 am 10 11 12 13 14 15 16 C – 7 pm 17 18 19 20 21 22 23 DS 2425 26 27 28 29 30 C – 7 pm /31 June SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 C - 10 am 7 8 9 10 11 12 13 C – 7 pm 14 15 16 17 18 19 20 DS 21 22 23 24 25 26 27 C – 7 pm 28 29 30 Page 256 of 423 10.n) Report No. CS2014-25, Doug Irwin, Director, Corporate ... 2015 Council Meeting Schedule July SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 1617 18 C – 10 amDS 19 20 21 22 23 24 25 26 27 28 29 30 31 uust Ag SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 11 12 1314 15 C – 10 amDS 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Setembe pr SUN MON TUE WED THU FRI SAT 1 2 3 4 5 C - 10 am 6 7 8 9 10 11 12 C – 7 pm 13 14 15 16 17 18 19 DS 20 21 22 23 24 25 26 C – 7 pm 27 28 29 30 Page 257 of 423 10.n) Report No. CS2014-25, Doug Irwin, Director, Corporate ... 2015 Council Meeting Schedule October SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 C - 10 am 11 12 13 14 15 16 17 C – 7 pm 18 19 20 21 22 23 24 DS 26 2527 28 29 30 31 C – 7 pm Novembe r SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 C - 10 am 8 9 10 11 1213 14 Remembrance C – 7 pm Day 15 16 17 18 19 20 21 DS 22 23 24 25 26 27 28 C – 7 pm 29 30 Decembe r SUN MON TUE WED THU FRI SAT 1 2 3 4 5 C - 10 am 8 6 7 910 11 12 C – 7 pm 13 14 15 16 1718 19 C – 7 pm DS Recognition 23 20 21 22 24 25 26 27 28 29 30 31 Page 258 of 423 12.a) Announcements of Interest to the Public: St. Luke's An... Page 259 of 423 12.a) Announcements of Interest to the Public: St. Luke's An... Page 260 of 423 12.a) Announcements of Interest to the Public: St. Luke's An... The Inaugural Meeting of the 2014 – 2018 Council is on Wednesday, December 3 rd, 2014 7:00 p.m. Oro-Medonte Township Administration Centre 148 Line 7 South A Reception will be held following the meeting Page 261 of 423 12.a) Announcements of Interest to the Public: St. Luke's An... OYSTN RDER OUR PRING REES OW DJ16 EADLINE ANUARY TH Severn Sound Environmental Association is once again working with Dufferin Simcoe Stewardship and the Township of Oro-Medonte to distribute tree seedlings. Property owners can purchase reasonably priced, native tree and shrub seedlings for planting in early spring. Tree seedlings must be pre-ordered. The deadline for ordering is th Friday, January 16, 2015. Seedlings are bare-root plants (i.e., not potted) and are sold in bundles of 10. The age, size and cost of seedlings varies by species: seedlings are 2 to 4 years Prices range from $14 to $20 per bundle. Visit www.severnsound.ca/trees.htm for full program details \[including instructions for ordering, species selection guide, site preparation information, and answers to Frequently Asked Questions\], or telephone Michelle Hudolin, Severn Sound Environmental Association (705-527-5166 ext. 202). Red Oak White Spruce (bundle of 10 seedlings) (bundle of 10 seedlings) Page 262 of 423 12.b) Minutes of Sustainability Plan Steering Committee meet... Sustainability Plan Steering Committee (SPSC) Meeting Date Thursday, July 31, 2014 Time 11am-2pm Location North Simcoe CFDC, 105 Fourth Street, Midland Attendance Doug Luker Township of Tiny Mara Burton Township of Tay Debra Muenz North Simcoe Community Futures Development Corporation Kevin Township of Tay (Planning Intern) Jamie Galloway Town of Midland George Bowa City of Orillia Glenn White Township of Oro-Medonte Ron Stevens Township of Severn Tracy Roxborough Sustainable Severn Sound Regrets Jessica Klug Town of Penetanguishene Ray Millar County of Simcoe Wendy Timpano Orillia Area Community Development Corporation Marina Whelan Simcoe Muskoka District Health Unit John Barbaro Simcoe Muskoka District Health Unit Jennifer Schnier Township of Georgian Bay Bob Bowles Lakehead/SSEA/Community Liaison Chris Murray Lakehead University Lois Irvine North Simcoe Community Futures Development Corporation 1.0 Welcome and Approval of Agenda 10 min The Chair opened the meeting at 11:15am. The agenda was approved with comments from the Sustainability Coordinator (SC) to refer to the expanded agenda (as provided). The SC also noted that information on the Zero Waste Conference and funding available through the Lake Simcoe South- eastern Georgian Bay Community Stewardship Program will be reviewed under Item 9.0. 2.0 Review and Approval of Minutes from Last Meeting (May 1, 2014) 20 min 2.1 Update on Action Items Resulting from May 1 Meeting Discussion: SC provided a summary of the Action Items as attached and noted change to minutes (re: confirmed availability of Severn data as part of the Canadian Community Health Survey (CCHS) data Page 263 of 423 12.b) Minutes of Sustainability Plan Steering Committee meet... received from SMDHU. SC advised committee that the report has been updated to reflect the addition of the Severn data. Moved by Mara Burton and seconded by Ron Stevens, THAT the minutes from the May 1, 2014 meeting be adopted with minor corrections. Carried. 3.0 Update on Status of 2014 Baseline Report 20 min 3.1 Changes 3.2 Briefing Note 3.3. Next Steps Discussion: The deadline for the review of the baseline report was Tuesday, July 29. Each committee member has been given the opportunity to review the document, and the sub-committees (Environmental Protection and Integrity, Community Well-being and Economic Prosperity) provided independent review of their respective pillars. These changes were applied to create Draft II. Draft II was provided to the full SPSC for review from Thursday, July 3 until Friday, July 25. These comments and changes were made, with a final draft being completed July 30. The final draft will now undergo a design process before distribution to the SPSC on Monday, August 18 for final review (deadline Friday, August 22). The document will be distributed to municipal councils, clerks and department heads by Friday, September 19 at the latest, complete with1 hard copy and 1 digital copy of each of the following: 2014 Baseline Report; Strategic Plan; and Work Plan. Action Item(s) 1. SC to complete design phase for the baseline report by Monday, August 18 and send to SPSC for a final review (deadline for review Friday, August 22). 2. Reviewed document to be sent by SC to councils, SPSC, and clerks by Friday, September 19 with the documents as noted above. 4.0 Sustainable Severn Sound Strategic Plan: Version 1 (Draft) 30 min 4.1 Review and Comments Discussion: SC requested comments on the Draft Strategic Plan from the committee. Explained that the document and the work plan can be used a reference guide for the committee on what Sustainable Severn Sound is focusing on. Committee and SC discussed and agreed that the strategic plan, the work Page 264 of 423 12.b) Minutes of Sustainability Plan Steering Committee meet... plan and the budget letter should be sent out together by Friday, August 15 for final review by the SPSC, with a deadline of Friday, August 22. Action Item(s) 1. Document to be sent to SPSC by Friday, August 15 for final review and comment by Friday, August 22. 5.0 Sustainable Severn Sound Work Plan: Version 1 (Draft) 30 min 5.1 Review and Comments Discussion: SC requested comments on the Draft Strategic Plan from the committee. Explained that the document and the work plan can be used a reference guide for the committee on what Sustainable Severn Sound is focusing on. Committee and SC discussed and agreed that the strategic plan, the work plan and the budget letter should be sent out together by Friday, August 15 for final review by the SPSC, with a deadline of Friday, August 22. Action Item(s) 1. Document to be sent to SPSC by Friday, August 15 for final review and comment by Friday, August 22. 5.2 Completed Documents (see documents attached as Item 5.2.1, 5.2.1.1, 5.2.2, 5.2.3) Initiative 1: Communication Plan (5.2.1), Stakeholder Letter (5.2.1.1, invitation to participate) Initiative 2: Research Analyst Program Update (5.2.2) Initiative 3: Survey (Draft) to Request Municipal Input on Training Topics (5.2.3) Discussion: SC provided an overview/summary of each initiative as described within the work plan. Initiative 1-6 were fully supported, with adjustments recommended to the municipal input survey (developed to determine the feasibility for a Lunch and Learn Series for municipal staff, offering training or information sessions on sustainability-focused products or ideas; consider connecting with Streets Alive for rain barrel art project (Initiative 5); and potential to work with new Economic Development Officer to fast-track the Sustainable Business Guide. Action Item(s) 1. SC to send the RAP project outline to Georgian College by Wednesday, August 13. Page 265 of 423 12.b) Minutes of Sustainability Plan Steering Committee meet... 2. Municipal Input survey will be adjusted to include recommendations (would you be i training) and sent to municipal clerks and SPSC members by Thursday, August 21 (deadline for response Friday, September 12). 6.0 Sustainable Severn Sound Proposed 2015-2019 Program Budget (Draft) 20 min Discussion: SC reviewed the budget, provided an overview of the program costs, wage and benefits, as well as any additions to the budget for 2015-2018 (computer/software purchases, printing costs, media and advertising, and graphic design/website services). Another copy of the budget is to be sent with the municipal budget letters to the SPSC for final review and comment. Some discussion was held on budget timelines; deciding that each council is unique, and that the sending of the budget request letters will initiate the process for each council, respectively. Action Item(s) 1. SPSC to review budget letter Friday, August 15 Thursday, August 21 (after the Chairperson has approved a final draft). 7.0 Municipal Budget Request Letter (Draft) 10 min Discussion: SC reviewed the letter with the committee, noting the $8,200.00 ask per municipality with a total 4 year request of $32,800.00 for 2015-2018. No comments were received, SC indicated that the budget letter will be re-sent to the SPSC for review, and the letter provided to municipal treasurers by Friday, August 22. Question was asked if Springwater would be approached to participate in the program, SC referred to the letter as attached (Item 7.2). SC noted that once the deputations to council are scheduled, the presence of the respective SPSC member would be requested during that deputation. Action Item(s) 1. SC to review budget letter and update Springwater letter to include program highlights and invitation to participate in Sustainable Severn Sound. Letters will be sent SPSC Chairperson) by Wednesday, August 6 for his review, comment and approval. 2. SC to provide deputation schedule to SPSC when available. 8.0 Invasive Species Education/Awareness Advertisement with the Weather Network 10 min 8.1 Advertisement Review and Vote Page 266 of 423 12.b) Minutes of Sustainability Plan Steering Committee meet... Discussion: Advertisements were created and reviewed by the Environmental Protection and Integrity Sub-Committee during their July meeting. Initial approval was received to proceed with the Weather Network Ad, but it ensure limited overlap. SC sent an e-mail to 11 campgrounds/trailer parks within the watershed, and received 6 replies. The questions asked if the organization had a firewood policy and if materials/information were available for guests to educate them on forest pests and other invasive guests to buy wood locally or from the organization. Materials had been made available for visitors (booklets, pamphlets and posters). Based on this information, the committee agreed not to proceed with the ad, but are still interested in undertaking a basic education program, beginning with the advertisement created for the proposed Weather Network banner. Comment was received that each municipality has access to local newspaper, and can place the ads on their website or recreational guides. Action Item(s) ad on or before Friday, August 8 to SPSC representatives and clerks with request to place on website or in newspaper or other relevant publications. 2. SC to complete a schedule (quarterly series) of similar items to be distributed to municipalities by September 26. 9.0 Other Business/Information Sharing 20 min 9.1 Zero Waste Conference August 10 and 11, 2014 Discussion: SC shared media release for the Zero Waste Conference being held at Lakehead University, August 10 and 11. SPSC supported recommendation for the SC to attend the event, approving a cost of $250+HST. SC had contacted organizers to inquire re: not for profit/charitable rate. A summary of the event will be provided to the committee at the next SPSC meeting. 9.2 Lake Simcoe South-eastern Georgian Bay Community Stewardship Program (CSP) Funding Discussion: Multi-year program that provides technical assistance and grants to landowners for a variety of water quality improvement projects. There is a free CSP stewardship workshop being held in the Page 267 of 423 12.b) Minutes of Sustainability Plan Steering Committee meet... evening on Wednesday, August 6th in Port McNicoll. Additional stewardship workshops will be held in the next two years. SSEA has posted the following CSP information on the main page of their website: The Lake Simcoe South-eastern Georgian Bay Community Stewardship Program (CSP) is being offered to farm, non-farm, and shoreline landowners with property in the Severn Sound watershed area. The CSP provides education, support, and financial incentives to help implement water quality and other environmental improvement projects. Projects may include: replacement of failed septic systems shoreline erosion control and restoration stream and fisheries improvements farm livestock exclusion fencing & nutrient diversions wetland restoration & enhancement tree & shrub plantings, naturalization projects other water quality improvement initiatives To find out about upcoming CSP workshops, or for more information about the CSP: 705.725.7523 or LSGBCSP@ontario.ca 10.0 Next Meeting/Adjournment Proposed: Thursday, November 6, 2014 11am-1pm Adjourned: 12:46pm Minutes Approved: Thursday, November 6, 2014 Signed: Tracy Roxborough, Sustainability Coordinator Page 268 of 423 12.c) Correspondence dated November 7, 2014 from Sue Bragg, ... Page 269 of 423 12.d) Correspondence dated November 10, 2014 from Joel Lockl... Page 270 of 423 12.e) Correspondence dated November 10, 2014 from Joel Lockl... Page 271 of 423 12.f) Severn Sound Environmental Association re: 2013 Annual... 2013 ANNUAL REPORT n S r eo u v e n Sd Celebrating 17 Years of Continued Success Page 272 of 423 12.f) Severn Sound Environmental Association re: 2013 Annual... Severn Sound Environmental Association 2013 Annual Report The Severn Sound Environmental Association is a community success story. Effective partnerships are the key to environmental conservation and protection. We rely on these partnerships with municipalities, organizations and individuals to raise awareness and achieve conservation, environmental and stewardship targets. Our Mission: To sustain environmental quality and to ensure continued protection through implementing a legacy of wise stewardship of Severn Sound and its tributaries. Table of Contents 2 Message from the Chair and Executive Director 3 Watershed Map of the Severn Sound Area n S r 3 SSEA Board of Directors o e u v 4 Annual Partners Reception n e 5 Public Grant and Donation Campaign 6 Education and Engagment Sd 7 Tree Planting Severn 8 Fish and Wildlife Habitat Evaluation 9 Source Water Protection Sound 10 2013 Monitoring Program 11 Monitoring, Analysis and Reporting Image 12 Plan Input and Review 13 Financial Summary 13 Project Value 14 Ongoing Partnerships Page 273 of 423 1 SEVERN SOUND ENVIRONMENTAL ASSOCIATION 12.f) Severn Sound Environmental Association re: 2013 Annual... Message from the Chair and Executive Director As Severn Sound Environmental Association (SSEA) Chair and Executor Director, we are pleased to share with you the 2013 Annual Report. This year marked the 17th year since the SSEA’s inception. The SSEA is a Joint Municipal Services Board of appointed representatives from the nine member municipalities – Midland, Penetanguishene, Orillia, Severn, Tiny, Tay, Georgian Bay, Oro-Medonte and Springwater. A Board of Directors governs the SSEA, to ensure that our many project partners and the Severn Sound community are well served in understanding, sustaining and enhancing the Severn Sound ecosystem. Together we focus on the health of Severn Sound and its watershed. The SSEA has a proud history of working closely with our municipalities and many other public and private partners, providing cost-effective expertise and leadership. Achieving this level of collaboration requires transparency and receptiveness to the input of all stakeholders. During 2013, the SSEA developed a five-year plan to deal with an accumulated deficit. We made strides in eliminating this deficit as a result of aggressively implementing numerous new processes and procedures. There were also several new challenges such as concerns over water levels, introduction of new invasive species and the need to increase our stakeholder engagement in support of finding additional solutions to these issues. We continued to nurture and enhance staff competencies and capabilities, and acquired new underwater camera equipment and further developed a valuable partnership with the University of Windsor for sonar technology to map our nearshore waters - another example of how we use collaboration to improve our access to technology while controlling our operating costs. 2013 was a great year for the SSEA. We have a lot to be proud of, but there is still much work to be done and 2014 will bring new challenges. With respect to municipal Source Water Protection, we are working with our partners to update the Severn Sound Source Water Assessment Report and our Source Protection Plan for submission to the Province. We are also helping to prepare our municipalities for implementation of the Plan policies by confirming significant threats to their drinking water supplies. We must continue to work at being flexible in responding to environmental issues, and be proactive wherever possible, while applying the same fiscal business acumen demonstrated this past year. In closing, we thank past and current Board members and the many individuals who have worked hard and volunteered their expertise and perspectives. We also offer our sincere gratitude to our member municipalities, the SSEA staff, and the many groups and businesses that continue to support our efforts. Thank you for helping us keep our watershed healthy and thriving. Councillor Ron StevensKeith Sherman SSEA ChairSSEA Executive Director Page 274 of 423 2013 ANNUAL REPORT 2 12.f) Severn Sound Environmental Association re: 2013 Annual... SSEA BOARD OF DIRECTORS Deputy Mayor Pat Marion Town of Penetanguishene Councillor Ron Stevens (Chair) Township of Severn Councillor Kelly Meyer Township of Oro-Medonte Mayor Ray Millar (Vice Chair) Township of Tiny Councillor Dave Ritchie Township of Tay Councillor Andrew Hill City of Orillia Councillor Perry Ritchie Township of Springwater Deputy Mayor Stephan Kramp Town of Midland Councillor Paul Wiancko Township of Georgian Bay rn S e o v u e n S d From left to right: Deputy Mayor Pat Marion, Councillor Paul Wiancko, Councillor Ron Stevens(Chair), Councillor Kelly Meyer, Mayor Ray Millar (Vice Chair), Councillor Dave Ritchie, Councillor Perry Ritchie, SSEA TOWNSHIP OF Executive Director Keith Sherman and Councillor Perry GEORGIAN BAY GEORGIAN BAY Ritchie. Absent from photo: Deputy Mayor Stephan Kramp and Councillor Andrew Hill. 400 Farlain Lake . . . . . . . . . . . . . . . MIDLAND 12 Little Lake SEVERN Wye Marsh TINY TAY NOTTAWASAGA BAY 93 5 N km 11 12 Orr ORO-MEDONTE Bass Lake Lake ORILLIA 400 SPRINGWATER 27 Produced by the Severn Sound Environmental Association with data supplied in part from the County of Simcoe, the Ontario Ministry of Natural Resources (© Queen's Printer 2014) and under License with Members of the Ontario Geospatial Data Exchange, 2014. Page 275 of 423 3 SEVERN SOUND ENVIRONMENTAL ASSOCIATION 12.f) Severn Sound Environmental Association re: 2013 Annual... Annual Partners Reception 2013 The SSEA 2013 Partners Reception was held at the Midland Public Library on Thursday November 14th. Many mayors, councillors, SSEA members, community service groups, volunteers and landowners attended to celebrate our partnerships, projects and award recipients. MP Bruce Stanton and MPP Garfield Dunlop were also in attendance. Over the past year, the SSEA has worked with a number of organizations, individuals and businesses to monitor environmental quality and implement stewardship projects to protect the Severn Sound watershed. In total, 48 landowners and partners were recognized for their exceptional contributions to the Severn Sound environment. Award Recipients Severn Sound Severn SoundEnvironmental Bob Whittam Stewardship Award: Environmental Award: André Beausoleil Bill Sweenie(Habitat Restoration Association of Lafontaine) StudentStudent EnvironmentalEnvironmental Award:Award: Jake LemckeDylan Mount (St. Theresa’s (Penetanguishene Catholic High Secondary School)School) Severn SoundSevern SoundSevern Sound Sustainability Award:Sustainability Award:Sustainability Award: Huronia Historical ParksShawn Berriault (Town of Midland)Denise Baker (Eco-Huronie) Page 276 of 423 2013 ANNUAL REPORT 4 12.f) Severn Sound Environmental Association re: 2013 Annual... Public Grant and Donation Campaign The Severn Sound Environmental Association accepts donations and grants from individuals and groups to help with wetland evaluations, fish habitat mapping, the sampling of Severn Sound open water (Christopher Stow Fund) and tree planting. Donations and grants that we receive help us continue the work that makes the Severn Sound Environmental Association a success story. Huronia Community Huronia Community Foundations Director Foundation Claude Marchildon, Executive Director SSEA Chair Ron Patricia Copeland, Stevens and SSEA Duncan McLaren Executive Director and Keith Sherman Keith Sherman Various promotional items raise the profile of the SSEA and encourage individuals and groups to support the SSEA through financial contributions. In 2013, SSEA staff continued to enhance promotional material including the SSEA web site. Donation Box SSEA Brochure Visit us at www.severnsound.ca Page 277 of 423 5 SEVERN SOUND ENVIRONMENTAL ASSOCIATION 12.f) Severn Sound Environmental Association re: 2013 Annual... Education and Engagement The SSEA has a number of programs and services to educate and engage local residents and organizations in the Severn Sound Watershed area. Information and resources, education programs, workshops, displays and meetings with groups help to build awareness of a healthy environment. In 2013, SSEA staff attended the following conferences and events: Wye Marsh Sweetwater Festival Midland Kids Fishing Derby Just Add Water Festival Canada Day in Little Lake Park Coldwater Heritage Day Festival du Loup TugFest Tall Ships in Midland Georgian Bay Native Friendship Centre 13th Annual POW WOW Hummingbird Festival at Wye Marsh Agriculture Summit Emerald Ash Borer Technical Forum Ontario Invasive Plant Council SymposiumCounty of Simcoe Invasive Species Seminar 37th Annual Forest Health Review Latornell ConferenceCopeland Forest Public Meeting SSSEA staff facilitated several tours and events during 2013, including: SSEA Open 3C4U House with Community guest speaker Career Kevin Rich from Connections Ducks Career Day Unlimited Tour Canada Severn Sound Area Tour with the Environmental Commissioner of Ontario, Gord Miller Great Canadian Shoreline Clean Up in Midland Four Trout Unlimited Canada Yellow Fish Road™ storm drain marking events Page 278 of 423 2013 ANNUAL REPORT 6 12.f) Severn Sound Environmental Association re: 2013 Annual... Tree Planting Tree Seedling Distribution In 2013,the Tree Seedling Distribution program provided 10,000 reasonably-priced, native tree and shrub seed- lings to private landowners. The goal of the project is to promote local tree planting, improving environmental health and increasing tree cover in the Severn Sound area. Seedlings Value of Municipality DistributedProject Georgian Bay140$189 Midland160$216 Orillia710$960 Oro-Medonte1,960$2,650 Penetanguishene550$744 Severn2,440$3,299 Springwater260$352 Tay2,020$2,731 Tiny1,670$2,258 other municipality90$122 2013 Total10,000$13,520 Habitat Tree Planting The objective of the Habitat Tree Planting Program is to enhance forest cover and improve water quality in streams and rivers by planting buffers along waterways. In 2013, 6,700 tree seedlings were planted at 17 sites, including ten community tree plants organized and coordinated by the SSEA. Over 450 volunteers were involved in tree planting, contributing more than 950 hours of service towards the initiative. Since 1992, more than 212,000 tree seedlings have been planted in the Severn Sound area through this program. # TreesValue of Municipality# Projects Planted Project Georgian Bay00$0 Midland21,700$8,475 Orillia00$0 Oro-Medonte2400$1,393 Penetanguishene00$0 Severn72,000$8,462 Springwater00$0 Tay1100$353 Tiny72,500$10,615 Volunteers help SSEA plant trees Total196,700$29,302 Page 279 of 423 7 SEVERN SOUND ENVIRONMENTAL ASSOCIATION 12.f) Severn Sound Environmental Association re: 2013 Annual... Fish and Wildlife Habitat Evaluation Nearshore Fish Habitat Condition Mapping In 2013, fish habitat data was collected along several nearshore sections of Severn Sound by SSEA and University of Windsor staff, as part of a long-term project. The University provided specialized equipment for collecting depth and aquatic plant data in areas that are too shallow for other survey methods. The SSEA’s underwater cameras and GPS unit were used in conjunction with the University’s equipment to capture still and video images of the bottom substrate and aquatic vegetation. The high resolution images collected will be catalogued and interpreted for percent cover of aquatic vegetation, composition of substrate (where visible), and location information. Other available data sets, such as aerial photos, depth and imagery data collected in previous years, will be used to enhance the aquatic vegetation and substrate information and mapping. When complete, the mapped substrate, aquatic vegetation and nearshore water depths will be used as an input to a fish habitat suitability model for the nearshore of Severn Sound. This information will result in a defensible classification of fish habitat and help provide the technical basis for marine construction and municipal planning decisions that have potential to impact nearshore fish habitat. Poster display that was created to demonstrate Nearshore Fish Habitat Condition Mapping Page 280 of 423 2013 ANNUAL REPORT 8 12.f) Severn Sound Environmental Association re: 2013 Annual... Fish and Wildlife Habitat Evaluation Tiny Bog Wetland Evaluation Project In 2013, the SSEA continued the field investigations begun in 2012 to support of the completion of an updated wetland evaluation for Tiny Bog and associated wetlands. A wetland evaluation identifies and quantifies the values of wetlands, and determines the relative importance of different wetlands in a landscape. It is a tool that helps planning agencies make informed decisions about land use and ensure that Provincially Significant wetlands are protected from development and alteration. Through the project, the extent of the wetland was mapped, plant communities were described, and information on features, species and habitat was collected. Field data was used to complete the scoring record for the wetland, with Tiny Bog being a Provincially Significant wetland; the evaluation is subject to review and approval by the Ministry of Natural Resources. Source Water Protection In 2013 our efforts revolved around preparing our municipalities for implementation of the Source Protection Plan and process, updating reports, and verifying significant drinking water threats (SDWT). In 2013 Severn Sound Source Protection Authority (SS SPA) contributed to the following source water reports In order to ensure the municipalities were ready for implementation SS SPA attended and contributed to the following workshops and understanding where policies would apply Table outlining the progress SS SPA made in verifying, removing, or adding Significant Drinking Water Threats in 2013 Page 281 of 423 9 SEVERN SOUND ENVIRONMENTAL ASSOCIATION 12.f) Severn Sound Environmental Association re: 2013 Annual... 2013 Monitoring Programs Surface water monitoring programs provide SSEA with the ability to define baseline conditions water quality, detect long-term changes, identify specific water quality issues, and measure the effectiveness of pollution control projects. Groundwater is monitored to establish baselines for water quantity and quality, and to identify trends and issues in rural aquifers Open Water Monitoring Severn Sound - 11 long term stations were monitored for physical, chemical and biological variables over 12 sampling visits Special study areas: Victoria Harbour raw water intake – monitoring coincided with Severn Sound open water sampling, and continued through the winter months Honey Harbour - 3 stations monitored in conjunction with open water sampling, plus 12 stations monitored in North Bay on a single sample Collecting hypolimnion samples, total phosphorus Inland Lake Monitoring Lake Couchiching – 6 lake stations and 4 raw water intakes monitored over 12 sampling visits Little Lake (Midland) – one mid-lake station was sampled over 12 sampling visits Beach Monitoring Small tributaries surrounding Woodland Beach were sampled for E. coli, to Collecting field parameters investigate potential contaminant sources to the beach area. Provincial Water Quality Monitoring Network (PWQMN) Twelve river stations throughout the watershed were sampled 7 times throughout the field season for 37 different variables. Two additional streams were sampled that correspond with PWQMN sampling, and analyzed for 16 different variables. Observation recording Benthic Invertebrate Monitoring Nine stations were sampled in the Copeland, Hogg, Lafontaine and Wye River watersheds. Continuous Environmental Monitoring Precipitation - Rain gauges were maintained at 4 locations (Huronia Airport, Balm Beach, Midland Sewage Treatment Plant, Pinegrove Rd.) Temperature – 46 stream temperature and two air temperature data loggers Collecting Benthic Invertebrates were maintained throughout the watershed Provincial Groundwater Monitoring Network (PGMN) Water levels - 9 wells were monitored Water Chemistry - 8 wells were sampled for 52 different variables Woodland Locating and collecting Beach temperature loggers Investigations Page 282 of 423 2013 ANNUAL REPORT 10 12.f) Severn Sound Environmental Association re: 2013 Annual... Monitoring, Analysis and Reporting 2013 The following Inland Lake Water Quality reports are in preparation: Orr Lake, MacLean Lake, Farlain Lake, Bass Lake, Little Lake and Lake Couchiching. A report comparing water quality at Tay Township water intakes versus Severn Sound open waters has been completed in draft form. A report is also in preparation for investigative sampling at Woodland Beach. The following reports have been completed, and are available on SSEA’s website: Little Lake Beach Quality Report Report On Church Bay Sediment Quality Survey 2012 Report on Water Quality in the Honey Harbour Area of Georgian Bay 1998-2009 Overview presentations were given to agencies and municipalities, which included updates on monitoring and analysis activities: Oro-Medonte 2012 review – including Bass Lake results Tay Source Water Protection 2013 update – included raw water intake quality Penetanguishene – presentation on water quality and habitat considerations for the 2015 Champlain Event Environment Canada – presentation to the Eastern Georgian Bay Stakeholder Workshop MOE Barrie – presentation of SSEA activities including summary of monitoring activities Bass Lake Cottage Association – Bass Lake water quality The following updates/progress reports were given to municipal councils: Lake Couchiching update on planned monitoring activities Church Bay 2013 Progress Report Little Lake 2013 Progress Report Honey Harbour 2013 Progress Report Special Presentations: An oral presentation was given at the 2013 International Conference for Internal phosphorus loading Great Lakes Research (IAGLR) entitled and metalimnetic algae blooms: Case study of an isolated embayment of South-Eastern Georgian Bay. Results on all monitoring activities were presented at SSEA’s annual open house, and at the annual partner reception. Page 283 of 423 11 SEVERN SOUND ENVIRONMENTAL ASSOCIATION 12.f) Severn Sound Environmental Association re: 2013 Annual... Land Use Planning Input and Review Land Use Planning Input and Reviews for 2013 included reviewing and commenting on proposed developments for the municipalities, including three each in the Town of Midland, the Town of Penetanguishene and the Township of Tay, and seven in the Township of Tiny. Township of Tiny Natural Heritage Inventory In 2013, the SSEA began conducting a Natural Heritage Inventory for A buffer to a wetland the Township of Tiny, to assist with the Official Plan Review and is delineated as a making informed decisions regarding natural heritage and land use result of plan review planning. Natural heritage features have environmental, social, and/or economic benefits, such as wetlands, forests, valleylands, and fish and wildlife habitat. The project involves updating the digital forest layer for the Township, using recent 2012 aerial photographs, completing a Habitat Analysis to provide mapping of existing habitat, and evaluating the natural heritage of the Township. The project is a planning tool that identifies important natural heritage features, and will provide the Township with the rationale for land use designations and zoning. Committee Involvement SSEA staff provided an advisory role on the following committees: SSEA reviews development plans to provide input to municipalities Natural Heritage in the Township of Tiny Page 284 of 423 2013 ANNUAL REPORT 12 12.f) Severn Sound Environmental Association re: 2013 Annual... Financial Summary 2013 SSEA OPERATIONS Revenues - $860,232Expenditures - $727,398 Interest 0.1%Federal Grants 1.4% Rent/ Financial 4.9% Capital Assets 1.1% Contracted Source Water 26.6% Municipal Grants 57.5% Services 14.3% Materials/ Office 5.1% Georgian Bay Tiny Midland Tay Projects 10.2% Orillia Community Severn Benefits 15.7% Oro-Medonte Provincial Salaries 58.9% /Private 2.2% Grants 2.0% Springwater Penetanguishene The value of SSEA to the municipal PROJECT VALUE partners and the community is demonstrated in the bar graph below. ActivityTotal Value For the investment in the SSEA during 2013, of $340,865, the total Open Water Monitoring$90,390 value of projects facilitated by SSEA was $– a three-fold return. 1,143,043 Honey Harbour Monitoring$58,132 Inland Lake Monitoring$8,828 $1,143,043 1500 Lake Couchiching Monitoring$112,689 Habitat Tree Planting$29,302 1200 Tree Distribution$13,520 Tributary monitoring $149,350 900 $K $6,000 Source Water Protection (Technical Support)$430,741 600 Risk Managment Services$98,091 $340,865 Habitat mapping and management$11,000 300 Provincial Groundwater Monitoring Network$135,000 0 ExpendituresValue Total$1,143,043 Page 285 of 423 13 SEVERN SOUND ENVIRONMENTAL ASSOCIATION 12.f) Severn Sound Environmental Association re: 2013 Annual... Ongoing Partnerships SSEA Member Municipalities:Federal Government: Township of Georgian BayEnvironment Canada Town of MidlandWater Survey of Canada City of OrilliaDepartment of Fisheries and Oceans Township of Oro-MedonteCanadian Hydrographic Service Town of PenetanguisheneParks Canada Township of Springwater - Trent-Severn Waterway Township of Severn - Georgian Bay Islands National Park Township of TayGeological Survey of Canada Township of Tiny Business: Academic Partners:Southeast Georgian Bay Georgian College Chamber of Commerce McMaster UniversitySouthern Georgian Bay Simcoe Muskoka Catholic School Chamber of Commerce and Tourism Board (local schools)Web Site Hosting: Simcoe County District School Compu- SOLVE Technologies Inc. Board (local schools) Trent UniversityGroups: University of Guelph Christian Farmers Federation of Ontario University of WindsorEastern Georgian Bay Stewardship Council Friends of Wye Marsh Inc. First Nations: Georgian Bay Hunters and Anglers Beausoleil First NationGreen Communities Canada Chippewas of Rama First NationHuronia Community Foundation Kids For Turtles Regional Government and Organizations: Muskoka Watershed Council County of SimcoeNorth Simcoe Community District of Muskoka Futures Development Corporation Simcoe Muskoka District Health UnitNorth Simcoe Stewardship Nottawasaga Valley Conservation AuthorityOntario Federation of Agriculture Lake Simcoe Region Conservation AuthorityOntario Soil and Crop Improvement Association - North Simcoe Provincial Government:Orillia Area Community Ontario Ministries of Development Corporation - Natural ResourcesRotary Club of Midland - Agriculture, FoodScouts Canada and Rural AffairsTrout Unlimited Canada - Environment - Yellow Fish Road™ TD Friends of the Environment Foundation CONTACT INFORMATION Mailing Address: 67 Fourth St. n r S Midland, ON L4R 3S9 e o v u Phone Number: (705) 527-5166 e n Fax Number: (705) 527-5167 S d Office Hours: Monday to Friday, 8:30 AM to 4:30 PM EST General Inquiries: sseainfo@midland.ca Web Site: www.severnsound.ca Copyright © 2013 Severn Sound Environmental Association Page 286 of 423 12.g) Correspondence dated November 12, 2014 from Charles Ga... Page 287 of 423 12.g) Correspondence dated November 12, 2014 from Charles Ga... Page 288 of 423 13.a) Correspondence dated October 10, 2014 from Roy Maddox,... Page 289 of 423 13.a) Correspondence dated October 10, 2014 from Roy Maddox,... Page 290 of 423 13.a) Correspondence dated October 10, 2014 from Roy Maddox,... Page 291 of 423 13.a) Correspondence dated October 10, 2014 from Roy Maddox,... Page 292 of 423 13.b) Correspondence dated October 21, 2014 from Rob Love, P... Page 293 of 423 13.b) Correspondence dated October 21, 2014 from Rob Love, P... Page 294 of 423 13.b) Correspondence dated October 21, 2014 from Rob Love, P... Page 295 of 423 13.c) Correspondence dated November 17, 2014 from Joel Lockl... Page 296 of 423 13.c) Correspondence dated November 17, 2014 from Joel Lockl... Page 297 of 423 15.a) By-Law No. 2014-170: Being a By-law to Amend By-Law No... The Corporation of the Township of Oro-Medonte By-law No. 2014-170 Being a By-law to Amend By-Law No. 2013-116, A By-Law to Provide a Schedule of Retention Periods for the Records of the Township of Oro-Medonte Whereas Section 255 of the Municipal Act 2001, S.O. 2001, c. 25, as amended, provides that a municipality may, subject to the approval of the municipal auditor, establish retention periods during which the records of the municipality and local boards of the municipality must be retained and preserved in accordance with Section 254 thereof; th And Whereas day of July 2013, enact the Township of Oro-Medonte did, on the 17 By-law No. 2013-116, being a By-law to provide a schedule of retention periods for the records of the Township of Oro-Medonte under the authority of The Municipal Act, S.O. 2001, c. 25, as amended; And Whereas the Council of The Corporation of the Township of Oro-Medonte deems it appropriate to amend By-law No. 2013-116; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the Scope Notes for Secondary Subject – A – Administration of Schedule “A” to By-law No. 2013-116 be amended to read as follows; A19 Facilities Construction and Renovations Includes records for the planning, construction, and renovation of municipal facilities such as fire stations, pools, office buildings, arenas, Township owned community halls, rinks, baseball diamonds and soccer fields. Includes site meetings, consultants’ reports and cost reports, floor plans, and engineering evaluation reports of water systems. Also includes the monitoring and planning of renovations to buildings to confirm with accessibility standards in current legislation relating to the accessibility of Township owned buildings, services and information to disabled persons. Also includes architectural and engineering drawings. 2. That the Scope Notes for Secondary Subject – M – Media and Public Relations of Schedule “A” to By-law No. 2013-116 be amended to add a new classification as follows; M12 Photo Release Forms Includes signed Photo Release Forms for photographs that may be taken at: camp programs, adult and kids recreation programs, local business conferences and expos, community events, and local businesses. 3. That the Records Retention Schedule for Primary Heading: M - Media and Public Relations of Schedule “B” of By-law No. 2013-116 be amended to add the following; Code Secondary HeadingRetentionRemarks M12 Photo Release Forms 15 4. That the Records Retention Schedule for Primary Heading: A - Administration of Schedule “B” of By-law No. 2013-116 be amended as follows; Code Secondary HeadingRetentionRemarks A20 Building and Property Maintenance 25 Page 298 of 423 15.a) By-Law No. 2014-170: Being a By-law to Amend By-Law No... 5. And that this by-law shall come into force and take effect on the final passing therof. th By-law read a First, Second and Third time, and Passed this 26 day of November, 2014. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 299 of 423 15.b) By-Law No. 2014-173: A By-law to Authorize the Executi... The Corporation of The Township of Oro-Medonte By-Law No. 2014-173 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Democrat Maplewood Limited described as lands as follows: Lot 91, Plan 51M-957, as in 58533-0315 LT Roll # 4346-010-003-26591 Township of Oro-Medonte County of Simcoe Whereas authority to enter into Site Plan Control Agreements is provided for in Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it necessary to enter into a Site Plan Control Agreement on the lands described herein; And Whereas By-Law No. 2009-062, a By-Law to Designate Areas of the Township as Site Plan Control Areas, was passed by Council for the Township of Oro-Medonte, pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended; And Whereas the lands referred to in this By-Law are subject to Site Plan Control, pursuant to By-Law No. 2009-062; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: That 1. the Township enter into the Site Plan Control Agreement attached hereto as Appendix “A”, on lands described on the attached Schedule “A”; That 2. the Mayor and Clerk are hereby authorized to execute the Site Plan Control Agreement on behalf of the Corporation of the Township of Oro-Medonte; That 3. the attached Appendix “A” and Schedules “A, B, C and D” shall form part of this By-Law; That 4. this By-Law shall take effect on the final passing thereof. th By-law read a first, second, and third time, and passed this 26 day of November, 2014. The Corporation of The Township of Oro-Medonte ______________________________ Mayor, H.S. Hughes ______________________________ Clerk, J. Douglas Irwin Page 300 of 423 15.b) By-Law No. 2014-173: A By-law to Authorize the Executi... Appendix “A” Site Plan Agreement - between - Democrat Maplewood Limited - and - The Corporation of The Township of Oro-Medonte Description of Lands Lot 91, Plan 51M-957, as in 58533-0315 LT Township of Oro-Medonte County of Simcoe Roll # 4346-010-003-26591 By-Law No. 2014-173 November 26, 2014 Page 301 of 423 15.b) By-Law No. 2014-173: A By-law to Authorize the Executi... The Township of Oro-Medonte Site Plan Agreement Table of Contents Section 1 Covenants by the Owner Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Section 5 Security Section 6 Compliance Section 7 Co-operation Section 8 Binding Effect Section 9 Severability of Clauses Section 10 Save Harmless Schedules Schedule “A” Legal Description of Lands Schedule “B” Site Plan Schedule “C” Deeds and Easements to be Conveyed Schedule “D” Itemized Estimate of Cost of Construction 2 Page 302 of 423 15.b) By-Law No. 2014-173: A By-law to Authorize the Executi... Site Plan Agreement th day of November 2014, in accordance with This Agreement made, in triplicate, this 26 Section 41 of the Planning Act. B e t w e e n : Democrat Maplewood Limited Hereinafter called the "Owner" Party of the First Part -and- The Corporation of the Township of Oro-Medonte Hereinafter called the "Township" Party of the Second Part Whereas the Owner has applied to the Township of Oro-Medonte to permit the construction of a single detached dwelling on lands described in Schedule “A”, attached hereto; And whereas the Township has enacted a By-law to provide for the designation of the lands as a "Site Plan Control Area"; And whereas the Owner intends to develop the lands in accordance with the Site Plan attached hereto as Schedule “B”; Now therefore This Agreement Witnesseth That in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: 3 Page 303 of 423 15.b) By-Law No. 2014-173: A By-law to Authorize the Executi... 1. Covenants by the Owner The Owner covenants and agrees as follows: a) The Owner owns the subject lands described in Schedule “A”, attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. c) No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d) The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcoe. e) The Owner shall, pursuant to Section 6.2.6 of the Subdivision Agreement adopted by Township of Oro-Medonte By-law 2010-059, retain the services of a consulting archaeologist for their on-site presence and monitoring of any grading or ground alterations within 50 metres of a potential ossuary. f) The Owner shall assume all liability with respect to the discovery of any ossuary and/or archaeologically sensitive features or areas through the development of the subject lands. g) The Owner and/or their agent shall, during any grading or ground alterations, cease work immediately upon the discovery of a potential ossuary and/or archaeologically sensitive feature, and forthwith notify all appropriate Ministries and Agencies, including, but not limited to, the Registrar of Cemeteries and the Township. e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. f) The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its solicitor, engineer, planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner’s obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shall be deemed to include the words “at the expense of the Owner”, unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $1000.00. The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township, all Transfers/Deeds, Discharges and Easements, or other documents required by Schedule “C”, as well as certification from the Owner’s solicitor that the Transfer/Deeds and Easements shall provide the Township with good title, free and clear from all encumbrances. h) The Owner agrees that prior to issuance of a Building Permit, a Sewage System Permit approval must be received by the Township/Ministry of the Environment. 2. Covenants by the Township 4 Page 304 of 423 15.b) By-Law No. 2014-173: A By-law to Authorize the Executi... The Township covenants and agrees as follows: a) That the Township has enacted a By-law to permit the construction of a single detached dwelling with attached garage occupying 3,042 square feet (282.6 square metres), as described on the Site Plan. b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal By-laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule “B”, subject to the development restrictions contained herein. 3. Development Restrictions The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: a) Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan, attached hereto as Schedule “B”. b) Lighting All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use and/or roadway, not to cause interference in any way. c) Parking Areas and Driveways All parking areas and driveways shall be constructed in conformity with Sections 5.19 and 5.20 of By-law No. 97-95, as amended, and the Ontario Building Code Regulation #419/86, and such parking areas, loading, and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed, as in Schedule “B” attached. The Owner agrees to obtain all necessary approvals from the Ministry of Transportation, County of Simcoe and Township of Oro-Medonte. d) Outside Storage No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule “B”. e) Garbage Storage The Owner agrees to provide suitable storage areas for garbage and waste, as shown on the Site Plan, and to install and maintain litter containers in and around development on the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. f) Garbage Collection The Owner acknowledges and agrees that any Industrial, Commercial and Institutional (I. C. & I) and multi-unit locations (six (6) units and over) will not receive curb side waste collection services from the County of Simcoe. Each I. C. & I location and multi-unit residential location will be responsible for their own garbage and recycling disposal. g) Landscaping The Owner shall complete all landscaping and landscaped areas shown on the Site Plan, attached as Schedule “B”, as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on all lawn areas. h) Erosion and Siltation Control 5 Page 305 of 423 15.b) By-Law No. 2014-173: A By-law to Authorize the Executi... The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. i) Tree Cutting No trees shall be cut outside the immediate area surrounding the proposed dwelling, septic system, and driveway, as shown on approved Site Plan Drawing Diamond th Valley Estates Lot 91, Prepared by Valdor Engineering Inc dated September 19, 2014 unless dead or diseased. 4. Development Changes The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Confirmation, or notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. 5. Security Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule “D” to this Agreement (the “said Work”), the following securities: a) Cash in the amount of one hundred percent (100%) of the estimated cost of the said work, as approved by the Township Engineer and Township Council, or: b) A Certified Cheque in the amount of one hundred percent (100%) of the estimated costs of the said works, and as approved by the Township Engineer. c) The Township reserves the right to accept or reject any of these alternative methods of providing securities. Prior to depositing the securities, the Owner’s Engineer shall submit an estimate of the cost of the works to the Township Engineer for approval. When the cost estimate has been approved, it will be set out in Schedule “D” of this Agreement and will become the basis for the limits of the securities. d) Any Certified Cheque or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Certified Cheque and security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e) Upon written notification by the Owner’s agent, certifying that all required works for which the Certified Cheque was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owner’s obligations under this Agreement have been completed, the Township will return said Certified Cheque. f) If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or 6 Page 306 of 423 15.b) By-Law No. 2014-173: A By-law to Authorize the Executi... deposits, then the Township shall give, by registered mail, twenty-one (21) day’s notice, its intent to draw down on the security or deposit. 6. Compliance Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 466 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended. 7. Co-operation The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. 8. Binding Effect This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the parties hereto, and upon the lands described in Schedule “A”, attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. 9. Severability of Clauses Should any section, subsection, clause, paragraph, or provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. 10. Save Harmless The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants or sub-contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents or sub-contractors. 7 Page 307 of 423 15.b) By-Law No. 2014-173: A By-law to Authorize the Executi... In witness whereof, the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized in that behalf. Signed, sealed, and delivered ) Democrat Maplewood Limited ) per: ) ) __________________________ ) Name: Enzo Palumbo ) Title: Authorized Signing Officer ) I have authority to bind the Corporation ) ) The Corporation of the ) Township of Oro-Medonte ) per: ) ) ) __________________________ ) H.S. Hughes, Mayor ) ) ) ____________________________ ) J. Douglas Irwin, Clerk 8 Page 308 of 423 15.b) By-Law No. 2014-173: A By-law to Authorize the Executi... Schedule “A” Note: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. Legal Description of Lands Lot 91, Plan 51M-957, as in 58533-0315 LT Township of Oro-Medonte County of Simcoe Roll # 4346-010-003-26591 9 Page 309 of 423 15.b) By-Law No. 2014-173: A By-law to Authorize the Executi... Schedule “B” Note: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. Site Plan Site Plan Drawing: as approved by Director, Development Services Site Plan is not in a registerable form and is available from the Township of Oro-Medonte. 10 Page 310 of 423 15.b) By-Law No. 2014-173: A By-law to Authorize the Executi... Schedule “C” Note: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. Deeds and Easements to be Conveyed All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. Two Dollars ($2.00) The consideration for all conveyances shall be the sum of and the cost of preparation, execution and registration thereof, shall be borne by the Owner. All documents to be registered shall be prior approved by the solicitor for the Township. The following land and easement shall be conveyed: 1.0 Lands to be Conveyed to the Township N/A 2.0 Drainage Easements to be Conveyed to the Township N/A 11 Page 311 of 423 15.b) By-Law No. 2014-173: A By-law to Authorize the Executi... Schedule “D” Note: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. Itemized Estimate of Cost of Construction 1. Itemize Construction Estimate Amount 2. Letters of Credit Amount Certified Cheque to be provided by the Owner $1000.00 to ensure completion of all works required under the terms of this Agreement, as noted in Section 5 herein. 12 Page 312 of 423 15.c) By-Law No. 2014-174: A By-law to remove the Holding sy... The Corporation of The Township of Oro-Medonte By-Law No. 2014-174 A By-law to remove the Holding symbol On lands described as follows: Lot 91, Plan 51M-957 Township of Oro-Medonte, County of Simcoe Roll # 4346-010-003-26591 Whereas the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to remove a Holding provision pursuant to Section 36 of the Planning Act, R.S.O. 1990, c.P.13. And Whereas Council deems it appropriate to remove the Holding provision applying to the subject lands; Now Therefore the Council of the Corporation of the Township of Oro-Medonte enacts as follows: 1. Schedule ‘A16’, to Zoning By-law No. 97-95 as amended, is hereby further amended by removing the Holding provision applying to lands known as “Lot 91, Plan 51M-957, Roll # 4346-010-003-26591”as shown on Schedule ‘A’ attached hereto and forming part of this By-law. 2. This By-law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. th By-law Read a first, second and third time, and passed this 26 day of November, 2014. The Corporation of The Township of Oro-Medonte Mayor, H.S. Hughes _____ Clerk, J. Douglas Irwin Page 313 of 423 15.c) By-Law No. 2014-174: A By-law to remove the Holding sy... Schedule 'A' to By-Law No. 2014-174 This is Schedule 'A' to By-Law 2014-174 th passed the 26 day of November, 2014. Mayor H.S. Hughes Clerk J. Douglas Irwin Township of Oro-Medonte Page 314 of 423 15.d) By-Law No. 2014-175: A By-law to Authorize the Executi... The Corporation of The Township of Oro-Medonte By-Law No. 2014-175 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Democrat Maplewood Limited described as lands as follows: Lot 90, Plan 51M-957, as in 58533-0314 LT Roll # 4346-010-003-26590 Township of Oro-Medonte County of Simcoe Whereas authority to enter into Site Plan Control Agreements is provided for in Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it necessary to enter into a Site Plan Control Agreement on the lands described herein; And Whereas By-Law No. 2009-062, a By-Law to Designate Areas of the Township as Site Plan Control Areas, was passed by Council for the Township of Oro-Medonte, pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended; And Whereas the lands referred to in this By-Law are subject to Site Plan Control, pursuant to By-Law No. 2009-062; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: That 1. the Township enter into the Site Plan Control Agreement attached hereto as Appendix “A”, on lands described on the attached Schedule “A”; That 2. the Mayor and Clerk are hereby authorized to execute the Site Plan Control Agreement on behalf of the Corporation of the Township of Oro-Medonte; That 3. the attached Appendix “A” and Schedules “A, B, C and D” shall form part of this By-Law; That 4. this By-Law shall take effect on the final passing thereof. th By-law read a first, second, and third time, and passed this 26 day of November, 2014. The Corporation of The Township of Oro-Medonte ______________________________ Mayor, H.S. Hughes ______________________________ Clerk, J. Douglas Irwin Page 315 of 423 15.d) By-Law No. 2014-175: A By-law to Authorize the Executi... Appendix “A” Site Plan Agreement - between - Democrat Maplewood Limited - and - The Corporation of The Township of Oro-Medonte Description of Lands Lot 90, Plan 51M-957, as in 58533-0314 LT Township of Oro-Medonte County of Simcoe Roll # 4346-010-003-26590 By-Law No. 2014-175 November 26, 2014 Page 316 of 423 15.d) By-Law No. 2014-175: A By-law to Authorize the Executi... The Township of Oro-Medonte Site Plan Agreement Table of Contents Section 1 Covenants by the Owner Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Section 5 Security Section 6 Compliance Section 7 Co-operation Section 8 Binding Effect Section 9 Severability of Clauses Section 10 Save Harmless Schedules Schedule “A” Legal Description of Lands Schedule “B” Site Plan Schedule “C” Deeds and Easements to be Conveyed Schedule “D” Itemized Estimate of Cost of Construction 2 Page 317 of 423 15.d) By-Law No. 2014-175: A By-law to Authorize the Executi... Site Plan Agreement th day of November 2014, in accordance with This Agreement made, in triplicate, this 26 Section 41 of the Planning Act. B e t w e e n : Democrat Maplewood Limited Hereinafter called the "Owner" Party of the First Part -and- The Corporation of the Township of Oro-Medonte Hereinafter called the "Township" Party of the Second Part Whereas the Owner has applied to the Township of Oro-Medonte to permit the construction of a single detached dwelling on lands described in Schedule “A”, attached hereto; And whereas the Township has enacted a By-law to provide for the designation of the lands as a "Site Plan Control Area"; And whereas the Owner intends to develop the lands in accordance with the Site Plan attached hereto as Schedule “B”; Now therefore This Agreement Witnesseth That in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: 3 Page 318 of 423 15.d) By-Law No. 2014-175: A By-law to Authorize the Executi... 1. Covenants by the Owner The Owner covenants and agrees as follows: a) The Owner owns the subject lands described in Schedule “A”, attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. c) No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d) The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcoe. e) The Owner shall, pursuant to Section 6.2.6 of the Subdivision Agreement adopted by Township of Oro-Medonte By-law 2010-059, retain the services of a consulting archaeologist for their on-site presence and monitoring of any grading or ground alterations within 50 metres of a potential ossuary. f) The Owner shall assume all liability with respect to the discovery of any ossuary and/or archaeologically sensitive features or areas through the development of the subject lands. g) The Owner and/or their agent shall, during any grading or ground alterations, cease work immediately upon the discovery of a potential ossuary and/or archaeologically sensitive feature, and forthwith notify all appropriate Ministries and Agencies, including, but not limited to, the Registrar of Cemeteries and the Township. e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. f) The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its solicitor, engineer, planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner’s obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shall be deemed to include the words “at the expense of the Owner”, unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $1000.00. The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township, all Transfers/Deeds, Discharges and Easements, or other documents required by Schedule “C”, as well as certification from the Owner’s solicitor that the Transfer/Deeds and Easements shall provide the Township with good title, free and clear from all encumbrances. h) The Owner agrees that prior to issuance of a Building Permit, a Sewage System Permit approval must be received by the Township/Ministry of the Environment. 2. Covenants by the Township 4 Page 319 of 423 15.d) By-Law No. 2014-175: A By-law to Authorize the Executi... The Township covenants and agrees as follows: a) That the Township has enacted a By-law to permit the construction of a single detached dwelling with attached garage occupying 2,945 square feet (273.6 square metres), as described on the Site Plan. b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal By-laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule “B”, subject to the development restrictions contained herein. 3. Development Restrictions The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: a) Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan, attached hereto as Schedule “B”. b) Lighting All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use and/or roadway, not to cause interference in any way. c) Parking Areas and Driveways All parking areas and driveways shall be constructed in conformity with Sections 5.19 and 5.20 of By-law No. 97-95, as amended, and the Ontario Building Code Regulation #419/86, and such parking areas, loading, and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed, as in Schedule “B” attached. The Owner agrees to obtain all necessary approvals from the Ministry of Transportation, County of Simcoe and Township of Oro-Medonte. d) Outside Storage No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule “B”. e) Garbage Storage The Owner agrees to provide suitable storage areas for garbage and waste, as shown on the Site Plan, and to install and maintain litter containers in and around development on the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. f) Garbage Collection The Owner acknowledges and agrees that any Industrial, Commercial and Institutional (I. C. & I) and multi-unit locations (six (6) units and over) will not receive curb side waste collection services from the County of Simcoe. Each I. C. & I location and multi-unit residential location will be responsible for their own garbage and recycling disposal. g) Landscaping The Owner shall complete all landscaping and landscaped areas shown on the Site Plan, attached as Schedule “B”, as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on all lawn areas. h) Erosion and Siltation Control 5 Page 320 of 423 15.d) By-Law No. 2014-175: A By-law to Authorize the Executi... The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. i) Tree Cutting No trees shall be cut outside the immediate area surrounding the proposed dwelling, septic system, and driveway, as shown on approved Site Plan Drawing Diamond th Valley Estates Lot 90, Prepared by Valdor Engineering Inc dated September 19, 2014 unless dead or diseased. 4. Development Changes The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Confirmation, or notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. 5. Security Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule “D” to this Agreement (the “said Work”), the following securities: a) Cash in the amount of one hundred percent (100%) of the estimated cost of the said work, as approved by the Township Engineer and Township Council, or: b) A Certified Cheque in the amount of one hundred percent (100%) of the estimated costs of the said works, and as approved by the Township Engineer. c) The Township reserves the right to accept or reject any of these alternative methods of providing securities. Prior to depositing the securities, the Owner’s Engineer shall submit an estimate of the cost of the works to the Township Engineer for approval. When the cost estimate has been approved, it will be set out in Schedule “D” of this Agreement and will become the basis for the limits of the securities. d) Any Certified Cheque or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Certified Cheque and security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e) Upon written notification by the Owner’s agent, certifying that all required works for which the Certified Cheque was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owner’s obligations under this Agreement have been completed, the Township will return said Certified Cheque. f) If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or 6 Page 321 of 423 15.d) By-Law No. 2014-175: A By-law to Authorize the Executi... deposits, then the Township shall give, by registered mail, twenty-one (21) day’s notice, its intent to draw down on the security or deposit. 6. Compliance Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 466 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended. 7. Co-operation The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. 8. Binding Effect This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the parties hereto, and upon the lands described in Schedule “A”, attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. 9. Severability of Clauses Should any section, subsection, clause, paragraph, or provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. 10. Save Harmless The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants or sub-contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents or sub-contractors. 7 Page 322 of 423 15.d) By-Law No. 2014-175: A By-law to Authorize the Executi... In witness whereof, the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized in that behalf. Signed, sealed, and delivered ) Democrat Maplewood Limited ) per: ) ) __________________________ ) Name: Enzo Palumbo ) Title: Authorized Signing Officer ) I have authority to bind the Corporation ) ) The Corporation of the ) Township of Oro-Medonte ) per: ) ) ) __________________________ ) H.S. Hughes, Mayor ) ) ) ____________________________ ) J. Douglas Irwin, Clerk 8 Page 323 of 423 15.d) By-Law No. 2014-175: A By-law to Authorize the Executi... Schedule “A” Note: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. Legal Description of Lands Lot 90, Plan 51M-957, as in 58533-0314 LT Township of Oro-Medonte County of Simcoe Roll # 4346-010-003-26590 9 Page 324 of 423 15.d) By-Law No. 2014-175: A By-law to Authorize the Executi... Schedule “B” Note: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. Site Plan Site Plan Drawing: as approved by Director, Development Services Site Plan is not in a registerable form and is available from the Township of Oro-Medonte. 10 Page 325 of 423 15.d) By-Law No. 2014-175: A By-law to Authorize the Executi... Schedule “C” Note: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. Deeds and Easements to be Conveyed All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. Two Dollars ($2.00) The consideration for all conveyances shall be the sum of and the cost of preparation, execution and registration thereof, shall be borne by the Owner. All documents to be registered shall be prior approved by the solicitor for the Township. The following land and easement shall be conveyed: 1.0 Lands to be Conveyed to the Township N/A 2.0 Drainage Easements to be Conveyed to the Township N/A 11 Page 326 of 423 15.d) By-Law No. 2014-175: A By-law to Authorize the Executi... Schedule “D” Note: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. Itemized Estimate of Cost of Construction 1. Itemize Construction Estimate Amount 2. Letters of Credit Amount Certified Cheque to be provided by the Owner $1000.00 to ensure completion of all works required under the terms of this Agreement, as noted in Section 5 herein. 12 Page 327 of 423 15.e) By-Law No. 2014-176: A By-law to remove the Holding sy... The Corporation of The Township of Oro-Medonte By-Law No. 2014-176 A By-law to remove the Holding symbol On lands described as follows: Lot 90, Plan 51M-957 Township of Oro-Medonte, County of Simcoe Roll # 4346-010-003-26590 Whereas the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to remove a Holding provision pursuant to Section 36 of the Planning Act, R.S.O. 1990, c.P.13. And Whereas Council deems it appropriate to remove the Holding provision applying to the subject lands; Now Therefore the Council of the Corporation of the Township of Oro-Medonte enacts as follows: 1. Schedule ‘A16’, to Zoning By-law No. 97-95 as amended, is hereby further amended by removing the Holding provision applying to lands known as “Lot 90, Plan 51M-957, Roll # 4346-010-003-26590”as shown on Schedule ‘A’ attached hereto and forming part of this By-law. 2. This By-law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. th By-law Read a first, second and third time, and passed this 26 day of November, 2014. The Corporation of The Township of Oro-Medonte Mayor, H.S. Hughes _____ Clerk, J. Douglas Irwin Page 328 of 423 15.e) By-Law No. 2014-176: A By-law to remove the Holding sy... Schedule 'A' to By-Law No. 2014-176 This is Schedule 'A' to By-Law 2014-176 th passed the 26 day of November, 2014. Mayor H.S. Hughes Clerk J. Douglas Irwin Township of Oro-Medonte Page 329 of 423 15.f) By-Law No. 2014-177: A By-law to Authorize the Executi... The Corporation of The Township of Oro-Medonte By-Law No. 2014-177 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Democrat Maplewood Limited described as lands as follows: Lot 88, Plan 51M-957, as in 58533-0312 LT Roll # 4346-010-003-26588 Township of Oro-Medonte County of Simcoe Whereas authority to enter into Site Plan Control Agreements is provided for in Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it necessary to enter into a Site Plan Control Agreement on the lands described herein; And Whereas By-Law No. 2009-062, a By-Law to Designate Areas of the Township as Site Plan Control Areas, was passed by Council for the Township of Oro-Medonte, pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended; And Whereas the lands referred to in this By-Law are subject to Site Plan Control, pursuant to By-Law No. 2009-062; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: That 1. the Township enter into the Site Plan Control Agreement attached hereto as Appendix “A”, on lands described on the attached Schedule “A”; That 2. the Mayor and Clerk are hereby authorized to execute the Site Plan Control Agreement on behalf of the Corporation of the Township of Oro-Medonte; That 3. the attached Appendix “A” and Schedules “A, B, C and D” shall form part of this By-Law; That 4. this By-Law shall take effect on the final passing thereof. th By-law read a first, second, and third time, and passed this 26 day of November, 2014. The Corporation of The Township of Oro-Medonte ______________________________ Mayor, H.S. Hughes ______________________________ Clerk, J. Douglas Irwin Page 330 of 423 15.f) By-Law No. 2014-177: A By-law to Authorize the Executi... Appendix “A” Site Plan Agreement - between - Democrat Maplewood Limited - and - The Corporation of The Township of Oro-Medonte Description of Lands Lot 88, Plan 51M-957, as in 58533-0312 LT Township of Oro-Medonte County of Simcoe Roll # 4346-010-003-26588 By-Law No. 2014-177 November 26, 2014 Page 331 of 423 15.f) By-Law No. 2014-177: A By-law to Authorize the Executi... The Township of Oro-Medonte Site Plan Agreement Table of Contents Section 1 Covenants by the Owner Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Section 5 Security Section 6 Compliance Section 7 Co-operation Section 8 Binding Effect Section 9 Severability of Clauses Section 10 Save Harmless Schedules Schedule “A” Legal Description of Lands Schedule “B” Site Plan Schedule “C” Deeds and Easements to be Conveyed Schedule “D” Itemized Estimate of Cost of Construction 2 Page 332 of 423 15.f) By-Law No. 2014-177: A By-law to Authorize the Executi... Site Plan Agreement th day of November 2014, in accordance with This Agreement made, in triplicate, this 26 Section 41 of the Planning Act. B e t w e e n : Democrat Maplewood Limited Hereinafter called the "Owner" Party of the First Part -and- The Corporation of the Township of Oro-Medonte Hereinafter called the "Township" Party of the Second Part Whereas the Owner has applied to the Township of Oro-Medonte to permit the construction of a single detached dwelling on lands described in Schedule “A”, attached hereto; And whereas the Township has enacted a By-law to provide for the designation of the lands as a "Site Plan Control Area"; And whereas the Owner intends to develop the lands in accordance with the Site Plan attached hereto as Schedule “B”; Now therefore This Agreement Witnesseth That in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: 3 Page 333 of 423 15.f) By-Law No. 2014-177: A By-law to Authorize the Executi... 1. Covenants by the Owner The Owner covenants and agrees as follows: a) The Owner owns the subject lands described in Schedule “A”, attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. c) No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d) The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcoe. e) The Owner shall, pursuant to Section 6.2.6 of the Subdivision Agreement adopted by Township of Oro-Medonte By-law 2010-059, retain the services of a consulting archaeologist for their on-site presence and monitoring of any grading or ground alterations within 50 metres of a potential ossuary. f) The Owner shall assume all liability with respect to the discovery of any ossuary and/or archaeologically sensitive features or areas through the development of the subject lands. g) The Owner and/or their agent shall, during any grading or ground alterations, cease work immediately upon the discovery of a potential ossuary and/or archaeologically sensitive feature, and forthwith notify all appropriate Ministries and Agencies, including, but not limited to, the Registrar of Cemeteries and the Township. e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. f) The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its solicitor, engineer, planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner’s obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shall be deemed to include the words “at the expense of the Owner”, unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $1000.00. The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township, all Transfers/Deeds, Discharges and Easements, or other documents required by Schedule “C”, as well as certification from the Owner’s solicitor that the Transfer/Deeds and Easements shall provide the Township with good title, free and clear from all encumbrances. h) The Owner agrees that prior to issuance of a Building Permit, a Sewage System Permit approval must be received by the Township/Ministry of the Environment. 2. Covenants by the Township 4 Page 334 of 423 15.f) By-Law No. 2014-177: A By-law to Authorize the Executi... The Township covenants and agrees as follows: a) That the Township has enacted a By-law to permit the construction of a single detached dwelling with attached garage occupying 2,292 square feet (212.93 square metres), as described on the Site Plan. b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal By-laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule “B”, subject to the development restrictions contained herein. 3. Development Restrictions The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: a) Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan, attached hereto as Schedule “B”. b) Lighting All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use and/or roadway, not to cause interference in any way. c) Parking Areas and Driveways All parking areas and driveways shall be constructed in conformity with Sections 5.19 and 5.20 of By-law No. 97-95, as amended, and the Ontario Building Code Regulation #419/86, and such parking areas, loading, and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed, as in Schedule “B” attached. The Owner agrees to obtain all necessary approvals from the Ministry of Transportation, County of Simcoe and Township of Oro-Medonte. d) Outside Storage No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule “B”. e) Garbage Storage The Owner agrees to provide suitable storage areas for garbage and waste, as shown on the Site Plan, and to install and maintain litter containers in and around development on the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. f) Garbage Collection The Owner acknowledges and agrees that any Industrial, Commercial and Institutional (I. C. & I) and multi-unit locations (six (6) units and over) will not receive curb side waste collection services from the County of Simcoe. Each I. C. & I location and multi-unit residential location will be responsible for their own garbage and recycling disposal. g) Landscaping The Owner shall complete all landscaping and landscaped areas shown on the Site Plan, attached as Schedule “B”, as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on all lawn areas. h) Erosion and Siltation Control 5 Page 335 of 423 15.f) By-Law No. 2014-177: A By-law to Authorize the Executi... The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. i) Tree Cutting No trees shall be cut outside the immediate area surrounding the proposed dwelling, septic system, and driveway, as shown on approved Site Plan Drawing Diamond th Valley Estates Lot 88, Prepared by Valdor Engineering Inc dated October 15, 2014 unless dead or diseased. 4. Development Changes The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Confirmation, or notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. 5. Security Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule “D” to this Agreement (the “said Work”), the following securities: a) Cash in the amount of one hundred percent (100%) of the estimated cost of the said work, as approved by the Township Engineer and Township Council, or: b) A Certified Cheque in the amount of one hundred percent (100%) of the estimated costs of the said works, and as approved by the Township Engineer. c) The Township reserves the right to accept or reject any of these alternative methods of providing securities. Prior to depositing the securities, the Owner’s Engineer shall submit an estimate of the cost of the works to the Township Engineer for approval. When the cost estimate has been approved, it will be set out in Schedule “D” of this Agreement and will become the basis for the limits of the securities. d) Any Certified Cheque or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Certified Cheque and security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e) Upon written notification by the Owner’s agent, certifying that all required works for which the Certified Cheque was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owner’s obligations under this Agreement have been completed, the Township will return said Certified Cheque. f) If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or 6 Page 336 of 423 15.f) By-Law No. 2014-177: A By-law to Authorize the Executi... deposits, then the Township shall give, by registered mail, twenty-one (21) day’s notice, its intent to draw down on the security or deposit. 6. Compliance Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 466 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended. 7. Co-operation The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. 8. Binding Effect This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the parties hereto, and upon the lands described in Schedule “A”, attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. 9. Severability of Clauses Should any section, subsection, clause, paragraph, or provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. 10. Save Harmless The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants or sub-contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents or sub-contractors. 7 Page 337 of 423 15.f) By-Law No. 2014-177: A By-law to Authorize the Executi... In witness whereof, the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized in that behalf. Signed, sealed, and delivered ) Democrat Maplewood Limited ) per: ) ) __________________________ ) Name: Enzo Palumbo ) Title: Authorized Signing Officer ) I have authority to bind the Corporation ) ) The Corporation of the ) Township of Oro-Medonte ) per: ) ) ) __________________________ ) H.S. Hughes, Mayor ) ) ) ____________________________ ) J. Douglas Irwin, Clerk 8 Page 338 of 423 15.f) By-Law No. 2014-177: A By-law to Authorize the Executi... Schedule “A” Note: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. Legal Description of Lands Lot 88, Plan 51M-957, as in 58533-0312 LT Township of Oro-Medonte County of Simcoe Roll # 4346-010-003-26588 9 Page 339 of 423 15.f) By-Law No. 2014-177: A By-law to Authorize the Executi... Schedule “B” Note: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. Site Plan Site Plan Drawing: as approved by Director, Development Services Site Plan is not in a registerable form and is available from the Township of Oro-Medonte. 10 Page 340 of 423 15.f) By-Law No. 2014-177: A By-law to Authorize the Executi... Schedule “C” Note: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. Deeds and Easements to be Conveyed All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. Two Dollars ($2.00) The consideration for all conveyances shall be the sum of and the cost of preparation, execution and registration thereof, shall be borne by the Owner. All documents to be registered shall be prior approved by the solicitor for the Township. The following land and easement shall be conveyed: 1.0 Lands to be Conveyed to the Township N/A 2.0 Drainage Easements to be Conveyed to the Township N/A 11 Page 341 of 423 15.f) By-Law No. 2014-177: A By-law to Authorize the Executi... Schedule “D” Note: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. Itemized Estimate of Cost of Construction 1. Itemize Construction Estimate Amount 2. Letters of Credit Amount Certified Cheque to be provided by the Owner $1000.00 to ensure completion of all works required under the terms of this Agreement, as noted in Section 5 herein. 12 Page 342 of 423 15.g) By-Law No. 2014-178: A By-law to remove the Holding sy... The Corporation of The Township of Oro-Medonte By-Law No. 2014-178 A By-law to remove the Holding symbol On lands described as follows: Lot 88, Plan 51M-957 Township of Oro-Medonte, County of Simcoe Roll # 4346-010-003-26588 Whereas the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to remove a Holding provision pursuant to Section 36 of the Planning Act, R.S.O. 1990, c.P.13. And Whereas Council deems it appropriate to remove the Holding provision applying to the subject lands; Now Therefore the Council of the Corporation of the Township of Oro-Medonte enacts as follows: 1. Schedule ‘A16’, to Zoning By-law No. 97-95 as amended, is hereby further amended by removing the Holding provision applying to lands known as “Lot 88, Plan 51M-957, Roll # 4346-010-003-26588”as shown on Schedule ‘A’ attached hereto and forming part of this By-law. 2. This By-law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. th By-law Read a first, second and third time, and passed this 26 day of November, 2014. The Corporation of The Township of Oro-Medonte Mayor, H.S. Hughes _____ Clerk, J. Douglas Irwin Page 343 of 423 15.g) By-Law No. 2014-178: A By-law to remove the Holding sy... Schedule 'A' to By-Law No. 2014-178 This is Schedule 'A' to By-Law 2014-178 th passed the 26 day of November, 2014. Mayor H.S. Hughes Clerk J. Douglas Irwin Township of Oro-Medonte Page 344 of 423 15.h) By-Law No. 2014-179: A By-law to Authorize the Executi... The Corporation of The Township of Oro-Medonte By-Law No. 2014-179 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Democrat Maplewood Limited described as lands as follows: Lot 20, Plan 51M-957, as in 58533-0244 Roll # 4346-010-003-26520 Township of Oro-Medonte County of Simcoe Whereas authority to enter into Site Plan Control Agreements is provided for in Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it necessary to enter into a Site Plan Control Agreement on the lands described herein; And Whereas By-Law No. 2009-062, a By-Law to Designate Areas of the Township as Site Plan Control Areas, was passed by Council for the Township of Oro-Medonte, pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended; And Whereas the lands referred to in this By-Law are subject to Site Plan Control, pursuant to By-Law No. 2009-062; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: That 1. the Township enter into the Site Plan Control Agreement attached hereto as Appendix “A”, on lands described on the attached Schedule “A”; That 2. the Mayor and Clerk are hereby authorized to execute the Site Plan Control Agreement on behalf of the Corporation of the Township of Oro-Medonte; That 3. the attached Appendix “A” and Schedules “A, B, C and D” shall form part of this By-Law; That 4. this By-Law shall take effect on the final passing thereof. th By-law read a first, second, and third time, and passed this 26 day of November, 2014. The Corporation of The Township of Oro-Medonte ______________________________ Mayor, H.S. Hughes ______________________________ Clerk, J. Douglas Irwin Page 345 of 423 15.h) By-Law No. 2014-179: A By-law to Authorize the Executi... Appendix “A” Site Plan Agreement - between - Democrat Maplewood Limited - and - The Corporation of The Township of Oro-Medonte Description of Lands Lot 20, Plan 51M-957, as in 58533-0244 LT Township of Oro-Medonte County of Simcoe Roll # 4346-010-003-26520 By-Law No. 2014-179 November 26, 2014 Page 346 of 423 15.h) By-Law No. 2014-179: A By-law to Authorize the Executi... The Township of Oro-Medonte Site Plan Agreement Table of Contents Section 1 Covenants by the Owner Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Section 5 Security Section 6 Compliance Section 7 Co-operation Section 8 Binding Effect Section 9 Severability of Clauses Section 10 Save Harmless Schedules Schedule “A” Legal Description of Lands Schedule “B” Site Plan Schedule “C” Deeds and Easements to be Conveyed Schedule “D” Itemized Estimate of Cost of Construction 2 Page 347 of 423 15.h) By-Law No. 2014-179: A By-law to Authorize the Executi... Site Plan Agreement th day of November 2014, in accordance with This Agreement made, in triplicate, this 26 Section 41 of the Planning Act. B e t w e e n : Democrat Maplewood Limited Hereinafter called the "Owner" Party of the First Part -and- The Corporation of the Township of Oro-Medonte Hereinafter called the "Township" Party of the Second Part Whereas the Owner has applied to the Township of Oro-Medonte to permit the construction of a single detached dwelling on lands described in Schedule “A”, attached hereto; And whereas the Township has enacted a By-law to provide for the designation of the lands as a "Site Plan Control Area"; And whereas the Owner intends to develop the lands in accordance with the Site Plan attached hereto as Schedule “B”; Now therefore This Agreement Witnesseth That in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: 3 Page 348 of 423 15.h) By-Law No. 2014-179: A By-law to Authorize the Executi... 1. Covenants by the Owner The Owner covenants and agrees as follows: a) The Owner owns the subject lands described in Schedule “A”, attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. c) No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d) The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcoe. e) The Owner shall, pursuant to Section 6.2.6 of the Subdivision Agreement adopted by Township of Oro-Medonte By-law 2010-059, retain the services of a consulting archaeologist for their on-site presence and monitoring of any grading or ground alterations within 50 metres of a potential ossuary. f) The Owner shall assume all liability with respect to the discovery of any ossuary and/or archaeologically sensitive features or areas through the development of the subject lands. g) The Owner and/or their agent shall, during any grading or ground alterations, cease work immediately upon the discovery of a potential ossuary and/or archaeologically sensitive feature, and forthwith notify all appropriate Ministries and Agencies, including, but not limited to, the Registrar of Cemeteries and the Township. e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. f) The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its solicitor, engineer, planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner’s obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shall be deemed to include the words “at the expense of the Owner”, unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $1000.00. The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township, all Transfers/Deeds, Discharges and Easements, or other documents required by Schedule “C”, as well as certification from the Owner’s solicitor that the Transfer/Deeds and Easements shall provide the Township with good title, free and clear from all encumbrances. h) The Owner agrees that prior to issuance of a Building Permit, a Sewage System Permit approval must be received by the Township/Ministry of the Environment. 2. Covenants by the Township 4 Page 349 of 423 15.h) By-Law No. 2014-179: A By-law to Authorize the Executi... The Township covenants and agrees as follows: a) That the Township has enacted a By-law to permit the construction of a single detached dwelling with attached garage occupying 3,671 square feet (341.05 square metres), as described on the Site Plan. b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal By-laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule “B”, subject to the development restrictions contained herein. 3. Development Restrictions The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: a) Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan, attached hereto as Schedule “B”. b) Lighting All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use and/or roadway, not to cause interference in any way. c) Parking Areas and Driveways All parking areas and driveways shall be constructed in conformity with Sections 5.19 and 5.20 of By-law No. 97-95, as amended, and the Ontario Building Code Regulation #419/86, and such parking areas, loading, and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed, as in Schedule “B” attached. The Owner agrees to obtain all necessary approvals from the Ministry of Transportation, County of Simcoe and Township of Oro-Medonte. d) Outside Storage No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule “B”. e) Garbage Storage The Owner agrees to provide suitable storage areas for garbage and waste, as shown on the Site Plan, and to install and maintain litter containers in and around development on the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. f) Garbage Collection The Owner acknowledges and agrees that any Industrial, Commercial and Institutional (I. C. & I) and multi-unit locations (six (6) units and over) will not receive curb side waste collection services from the County of Simcoe. Each I. C. & I location and multi-unit residential location will be responsible for their own garbage and recycling disposal. g) Landscaping The Owner shall complete all landscaping and landscaped areas shown on the Site Plan, attached as Schedule “B”, as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on all lawn areas. h) Erosion and Siltation Control 5 Page 350 of 423 15.h) By-Law No. 2014-179: A By-law to Authorize the Executi... The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. i) Tree Cutting No trees shall be cut outside the immediate area surrounding the proposed dwelling, septic system, and driveway, as shown on approved Site Plan Drawing Diamond th Valley Estates Lot 20, Prepared by Valdor Engineering Inc dated November 4, 2014 unless dead or diseased. 4. Development Changes The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Confirmation, or notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. 5. Security Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule “D” to this Agreement (the “said Work”), the following securities: a) Cash in the amount of one hundred percent (100%) of the estimated cost of the said work, as approved by the Township Engineer and Township Council, or: b) A Certified Cheque in the amount of one hundred percent (100%) of the estimated costs of the said works, and as approved by the Township Engineer. c) The Township reserves the right to accept or reject any of these alternative methods of providing securities. Prior to depositing the securities, the Owner’s Engineer shall submit an estimate of the cost of the works to the Township Engineer for approval. When the cost estimate has been approved, it will be set out in Schedule “D” of this Agreement and will become the basis for the limits of the securities. d) Any Certified Cheque or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Certified Cheque and security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e) Upon written notification by the Owner’s agent, certifying that all required works for which the Certified Cheque was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owner’s obligations under this Agreement have been completed, the Township will return said Certified Cheque. f) If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or 6 Page 351 of 423 15.h) By-Law No. 2014-179: A By-law to Authorize the Executi... deposits, then the Township shall give, by registered mail, twenty-one (21) day’s notice, its intent to draw down on the security or deposit. 6. Compliance Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 466 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended. 7. Co-operation The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. 8. Binding Effect This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the parties hereto, and upon the lands described in Schedule “A”, attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. 9. Severability of Clauses Should any section, subsection, clause, paragraph, or provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. 10. Save Harmless The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants or sub-contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents or sub-contractors. 7 Page 352 of 423 15.h) By-Law No. 2014-179: A By-law to Authorize the Executi... In witness whereof, the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized in that behalf. Signed, sealed, and delivered ) Democrat Maplewood Limited ) per: ) ) __________________________ ) Name: Enzo Palumbo ) Title: Authorized Signing Officer ) I have authority to bind the Corporation ) ) The Corporation of the ) Township of Oro-Medonte ) per: ) ) ) __________________________ ) H.S. Hughes, Mayor ) ) ) ____________________________ ) J. Douglas Irwin, Clerk 8 Page 353 of 423 15.h) By-Law No. 2014-179: A By-law to Authorize the Executi... Schedule “A” Note: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. Legal Description of Lands Lot 20, Plan 51M-957, as in 58533-0244 LT Township of Oro-Medonte County of Simcoe Roll # 4346-010-003-26520 9 Page 354 of 423 15.h) By-Law No. 2014-179: A By-law to Authorize the Executi... Schedule “B” Note: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. Site Plan Site Plan Drawing: as approved by Director, Development Services Site Plan is not in a registerable form and is available from the Township of Oro-Medonte. 10 Page 355 of 423 15.h) By-Law No. 2014-179: A By-law to Authorize the Executi... Schedule “C” Note: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. Deeds and Easements to be Conveyed All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. Two Dollars ($2.00) The consideration for all conveyances shall be the sum of and the cost of preparation, execution and registration thereof, shall be borne by the Owner. All documents to be registered shall be prior approved by the solicitor for the Township. The following land and easement shall be conveyed: 1.0 Lands to be Conveyed to the Township N/A 2.0 Drainage Easements to be Conveyed to the Township N/A 11 Page 356 of 423 15.h) By-Law No. 2014-179: A By-law to Authorize the Executi... Schedule “D” Note: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. Itemized Estimate of Cost of Construction 1. Itemize Construction Estimate Amount 2. Letters of Credit Amount Certified Cheque to be provided by the Owner $1000.00 to ensure completion of all works required under the terms of this Agreement, as noted in Section 5 herein. 12 Page 357 of 423 15.i) By-Law No. 2014-180: A By-law to remove the Holding sy... The Corporation of The Township of Oro-Medonte By-Law No. 2014-180 A By-law to remove the Holding symbol On lands described as follows: Lot 20, Plan 51M-957 Township of Oro-Medonte, County of Simcoe Roll # 4346-010-003-26520 Whereas the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to remove a Holding provision pursuant to Section 36 of the Planning Act, R.S.O. 1990, c.P.13. And Whereas Council deems it appropriate to remove the Holding provision applying to the subject lands; Now Therefore the Council of the Corporation of the Township of Oro-Medonte enacts as follows: 1. Schedule ‘A16’, to Zoning By-law No. 97-95 as amended, is hereby further amended by removing the Holding provision applying to lands known as “Lot 20, Plan 51M-957, Roll # 4346-010-003-26520”as shown on Schedule ‘A’ attached hereto and forming part of this By-law. 2. This By-law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. th By-law Read a first, second and third time, and passed this 26 day of November, 2014. The Corporation of The Township of Oro-Medonte Mayor, H.S. Hughes _____ Clerk, J. Douglas Irwin Page 358 of 423 15.i) By-Law No. 2014-180: A By-law to remove the Holding sy... Schedule 'A' to By-Law No. 2014-180 This is Schedule 'A' to By-Law 2014-180 th passed the 26 day of November, 2014. Mayor H.S. Hughes Clerk J. Douglas Irwin Township of Oro-Medonte Page 359 of 423 15.j) By-Law No. 2014-181: A By-law to Authorize the Executi... The Corporation of The Township of Oro-Medonte By-Law No. 2014-181 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Democrat Maplewood Limited described as lands as follows: Lot 19, Plan 51M-957, as in 58533-0243 LT Roll # 4346-010-003-26519 Township of Oro-Medonte County of Simcoe Whereas authority to enter into Site Plan Control Agreements is provided for in Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it necessary to enter into a Site Plan Control Agreement on the lands described herein; And Whereas By-Law No. 2009-062, a By-Law to Designate Areas of the Township as Site Plan Control Areas, was passed by Council for the Township of Oro-Medonte, pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended; And Whereas the lands referred to in this By-Law are subject to Site Plan Control, pursuant to By-Law No. 2009-062; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: That 1. the Township enter into the Site Plan Control Agreement attached hereto as Appendix “A”, on lands described on the attached Schedule “A”; That 2. the Mayor and Clerk are hereby authorized to execute the Site Plan Control Agreement on behalf of the Corporation of the Township of Oro-Medonte; That 3. the attached Appendix “A” and Schedules “A, B, C and D” shall form part of this By-Law; That 4. this By-Law shall take effect on the final passing thereof. th By-law read a first, second, and third time, and passed this 26 day of November, 2014. The Corporation of The Township of Oro-Medonte ______________________________ Mayor, H.S. Hughes ______________________________ Clerk, J. Douglas Irwin Page 360 of 423 15.j) By-Law No. 2014-181: A By-law to Authorize the Executi... Appendix “A” Site Plan Agreement - between - Democrat Maplewood Limited - and - The Corporation of The Township of Oro-Medonte Description of Lands Lot 19, Plan 51M-957, as in 58533-0243 LT Township of Oro-Medonte County of Simcoe Roll # 4346-010-003-26519 By-Law No. 2014-181 November 26, 2014 Page 361 of 423 15.j) By-Law No. 2014-181: A By-law to Authorize the Executi... The Township of Oro-Medonte Site Plan Agreement Table of Contents Section 1 Covenants by the Owner Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Section 5 Security Section 6 Compliance Section 7 Co-operation Section 8 Binding Effect Section 9 Severability of Clauses Section 10 Save Harmless Schedules Schedule “A” Legal Description of Lands Schedule “B” Site Plan Schedule “C” Deeds and Easements to be Conveyed Schedule “D” Itemized Estimate of Cost of Construction 2 Page 362 of 423 15.j) By-Law No. 2014-181: A By-law to Authorize the Executi... Site Plan Agreement th day of November 2014, in accordance with This Agreement made, in triplicate, this 26 Section 41 of the Planning Act. B e t w e e n : Democrat Maplewood Limited Hereinafter called the "Owner" Party of the First Part -and- The Corporation of the Township of Oro-Medonte Hereinafter called the "Township" Party of the Second Part Whereas the Owner has applied to the Township of Oro-Medonte to permit the construction of a single detached dwelling on lands described in Schedule “A”, attached hereto; And whereas the Township has enacted a By-law to provide for the designation of the lands as a "Site Plan Control Area"; And whereas the Owner intends to develop the lands in accordance with the Site Plan attached hereto as Schedule “B”; Now therefore This Agreement Witnesseth That in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: 3 Page 363 of 423 15.j) By-Law No. 2014-181: A By-law to Authorize the Executi... 1. Covenants by the Owner The Owner covenants and agrees as follows: a) The Owner owns the subject lands described in Schedule “A”, attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. c) No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d) The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcoe. e) The Owner shall, pursuant to Section 6.2.6 of the Subdivision Agreement adopted by Township of Oro-Medonte By-law 2010-059, retain the services of a consulting archaeologist for their on-site presence and monitoring of any grading or ground alterations within 50 metres of a potential ossuary. f) The Owner shall assume all liability with respect to the discovery of any ossuary and/or archaeologically sensitive features or areas through the development of the subject lands. g) The Owner and/or their agent shall, during any grading or ground alterations, cease work immediately upon the discovery of a potential ossuary and/or archaeologically sensitive feature, and forthwith notify all appropriate Ministries and Agencies, including, but not limited to, the Registrar of Cemeteries and the Township. e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. f) The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its solicitor, engineer, planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner’s obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shall be deemed to include the words “at the expense of the Owner”, unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $1000.00. The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township, all Transfers/Deeds, Discharges and Easements, or other documents required by Schedule “C”, as well as certification from the Owner’s solicitor that the Transfer/Deeds and Easements shall provide the Township with good title, free and clear from all encumbrances. h) The Owner agrees that prior to issuance of a Building Permit, a Sewage System Permit approval must be received by the Township/Ministry of the Environment. 2. Covenants by the Township 4 Page 364 of 423 15.j) By-Law No. 2014-181: A By-law to Authorize the Executi... The Township covenants and agrees as follows: a) That the Township has enacted a By-law to permit the construction of a single detached dwelling with attached garage occupying 2,545 square feet (236.44 square metres), as described on the Site Plan. b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal By-laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule “B”, subject to the development restrictions contained herein. 3. Development Restrictions The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: a) Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan, attached hereto as Schedule “B”. b) Lighting All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use and/or roadway, not to cause interference in any way. c) Parking Areas and Driveways All parking areas and driveways shall be constructed in conformity with Sections 5.19 and 5.20 of By-law No. 97-95, as amended, and the Ontario Building Code Regulation #419/86, and such parking areas, loading, and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed, as in Schedule “B” attached. The Owner agrees to obtain all necessary approvals from the Ministry of Transportation, County of Simcoe and Township of Oro-Medonte. d) Outside Storage No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule “B”. e) Garbage Storage The Owner agrees to provide suitable storage areas for garbage and waste, as shown on the Site Plan, and to install and maintain litter containers in and around development on the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. f) Garbage Collection The Owner acknowledges and agrees that any Industrial, Commercial and Institutional (I. C. & I) and multi-unit locations (six (6) units and over) will not receive curb side waste collection services from the County of Simcoe. Each I. C. & I location and multi-unit residential location will be responsible for their own garbage and recycling disposal. g) Landscaping The Owner shall complete all landscaping and landscaped areas shown on the Site Plan, attached as Schedule “B”, as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on all lawn areas. h) Erosion and Siltation Control 5 Page 365 of 423 15.j) By-Law No. 2014-181: A By-law to Authorize the Executi... The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. i) Tree Cutting No trees shall be cut outside the immediate area surrounding the proposed dwelling, septic system, and driveway, as shown on approved Site Plan Drawing Diamond th Valley Estates Lot 19, Prepared by Valdor Engineering Inc dated October 9, 2014 unless dead or diseased. 4. Development Changes The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Confirmation, or notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. 5. Security Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule “D” to this Agreement (the “said Work”), the following securities: a) Cash in the amount of one hundred percent (100%) of the estimated cost of the said work, as approved by the Township Engineer and Township Council, or: b) A Certified Cheque in the amount of one hundred percent (100%) of the estimated costs of the said works, and as approved by the Township Engineer. c) The Township reserves the right to accept or reject any of these alternative methods of providing securities. Prior to depositing the securities, the Owner’s Engineer shall submit an estimate of the cost of the works to the Township Engineer for approval. When the cost estimate has been approved, it will be set out in Schedule “D” of this Agreement and will become the basis for the limits of the securities. d) Any Certified Cheque or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Certified Cheque and security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e) Upon written notification by the Owner’s agent, certifying that all required works for which the Certified Cheque was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owner’s obligations under this Agreement have been completed, the Township will return said Certified Cheque. f) If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or 6 Page 366 of 423 15.j) By-Law No. 2014-181: A By-law to Authorize the Executi... deposits, then the Township shall give, by registered mail, twenty-one (21) day’s notice, its intent to draw down on the security or deposit. 6. Compliance Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 466 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended. 7. Co-operation The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. 8. Binding Effect This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the parties hereto, and upon the lands described in Schedule “A”, attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. 9. Severability of Clauses Should any section, subsection, clause, paragraph, or provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. 10. Save Harmless The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants or sub-contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents or sub-contractors. 7 Page 367 of 423 15.j) By-Law No. 2014-181: A By-law to Authorize the Executi... In witness whereof, the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized in that behalf. Signed, sealed, and delivered ) Democrat Maplewood Limited ) per: ) ) __________________________ ) Name: Enzo Palumbo ) Title: Authorized Signing Officer ) I have authority to bind the Corporation ) ) The Corporation of the ) Township of Oro-Medonte ) per: ) ) ) __________________________ ) H.S. Hughes, Mayor ) ) ) ____________________________ ) J. Douglas Irwin, Clerk 8 Page 368 of 423 15.j) By-Law No. 2014-181: A By-law to Authorize the Executi... Schedule “A” Note: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. Legal Description of Lands Lot 19, Plan 51M-957, as in 58533-0243 LT Township of Oro-Medonte County of Simcoe Roll # 4346-010-003-26519 9 Page 369 of 423 15.j) By-Law No. 2014-181: A By-law to Authorize the Executi... Schedule “B” Note: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. Site Plan Site Plan Drawing: as approved by Director, Development Services Site Plan is not in a registerable form and is available from the Township of Oro-Medonte. 10 Page 370 of 423 15.j) By-Law No. 2014-181: A By-law to Authorize the Executi... Schedule “C” Note: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. Deeds and Easements to be Conveyed All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. Two Dollars ($2.00) The consideration for all conveyances shall be the sum of and the cost of preparation, execution and registration thereof, shall be borne by the Owner. All documents to be registered shall be prior approved by the solicitor for the Township. The following land and easement shall be conveyed: 1.0 Lands to be Conveyed to the Township N/A 2.0 Drainage Easements to be Conveyed to the Township N/A 11 Page 371 of 423 15.j) By-Law No. 2014-181: A By-law to Authorize the Executi... Schedule “D” Note: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. Itemized Estimate of Cost of Construction 1. Itemize Construction Estimate Amount 2. Letters of Credit Amount Certified Cheque to be provided by the Owner $1000.00 to ensure completion of all works required under the terms of this Agreement, as noted in Section 5 herein. 12 Page 372 of 423 15.k) By-Law No. 2014-182: A By-law to remove the Holding sy... The Corporation of The Township of Oro-Medonte By-Law No. 2014-182 A By-law to remove the Holding symbol On lands described as follows: Lot 19, Plan 51M-957 Township of Oro-Medonte, County of Simcoe Roll # 4346-010-003-26519 Whereas the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to remove a Holding provision pursuant to Section 36 of the Planning Act, R.S.O. 1990, c.P.13. And Whereas Council deems it appropriate to remove the Holding provision applying to the subject lands; Now Therefore the Council of the Corporation of the Township of Oro-Medonte enacts as follows: 1. Schedule ‘A16’, to Zoning By-law No. 97-95 as amended, is hereby further amended by removing the Holding provision applying to lands known as “Lot 19, Plan 51M-957, Roll # 4346-010-003-26519”as shown on Schedule ‘A’ attached hereto and forming part of this By-law. 2. This By-law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. th By-law Read a first, second and third time, and passed this 26 day of November, 2014. The Corporation of The Township of Oro-Medonte Mayor, H.S. Hughes _____ Clerk, J. Douglas Irwin Page 373 of 423 15.k) By-Law No. 2014-182: A By-law to remove the Holding sy... Schedule 'A' to By-Law No. 2014-182 This is Schedule 'A' to By-Law 2014-182 th passed the 26 day of November, 2014. Mayor H.S. Hughes Clerk J. Douglas Irwin Township of Oro-Medonte Page 374 of 423 15.l) By-Law No. 2014-183: A By-law to Authorize the Executi... The Corporation of The Township of Oro-Medonte By-Law No. 2014-183 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Democrat Maplewood Limited described as lands as follows: Lot 18, Plan 51M-957, as in 58533-0242 LT Roll # 4346-010-003-26518 Township of Oro-Medonte County of Simcoe Whereas authority to enter into Site Plan Control Agreements is provided for in Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it necessary to enter into a Site Plan Control Agreement on the lands described herein; And Whereas By-Law No. 2009-062, a By-Law to Designate Areas of the Township as Site Plan Control Areas, was passed by Council for the Township of Oro-Medonte, pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended; And Whereas the lands referred to in this By-Law are subject to Site Plan Control, pursuant to By-Law No. 2009-062; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: That 1. the Township enter into the Site Plan Control Agreement attached hereto as Appendix “A”, on lands described on the attached Schedule “A”; That 2. the Mayor and Clerk are hereby authorized to execute the Site Plan Control Agreement on behalf of the Corporation of the Township of Oro-Medonte; That 3. the attached Appendix “A” and Schedules “A, B, C and D” shall form part of this By-Law; That 4. this By-Law shall take effect on the final passing thereof. th By-law read a first, second, and third time, and passed this 26 day of November, 2014. The Corporation of The Township of Oro-Medonte ______________________________ Mayor, H.S. Hughes ______________________________ Clerk, J. Douglas Irwin Page 375 of 423 15.l) By-Law No. 2014-183: A By-law to Authorize the Executi... Appendix “A” Site Plan Agreement - between - Democrat Maplewood Limited - and - The Corporation of The Township of Oro-Medonte Description of Lands Lot 18, Plan 51M-957, as in 58533-0242 LT Township of Oro-Medonte County of Simcoe Roll # 4346-010-003-26518 By-Law No. 2014-183 November 26, 2014 Page 376 of 423 15.l) By-Law No. 2014-183: A By-law to Authorize the Executi... The Township of Oro-Medonte Site Plan Agreement Table of Contents Section 1 Covenants by the Owner Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Section 5 Security Section 6 Compliance Section 7 Co-operation Section 8 Binding Effect Section 9 Severability of Clauses Section 10 Save Harmless Schedules Schedule “A” Legal Description of Lands Schedule “B” Site Plan Schedule “C” Deeds and Easements to be Conveyed Schedule “D” Itemized Estimate of Cost of Construction 2 Page 377 of 423 15.l) By-Law No. 2014-183: A By-law to Authorize the Executi... Site Plan Agreement th day of November 2014, in accordance with This Agreement made, in triplicate, this 26 Section 41 of the Planning Act. B e t w e e n : Democrat Maplewood Limited Hereinafter called the "Owner" Party of the First Part -and- The Corporation of the Township of Oro-Medonte Hereinafter called the "Township" Party of the Second Part Whereas the Owner has applied to the Township of Oro-Medonte to permit the construction of a single detached dwelling on lands described in Schedule “A”, attached hereto; And whereas the Township has enacted a By-law to provide for the designation of the lands as a "Site Plan Control Area"; And whereas the Owner intends to develop the lands in accordance with the Site Plan attached hereto as Schedule “B”; Now therefore This Agreement Witnesseth That in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: 3 Page 378 of 423 15.l) By-Law No. 2014-183: A By-law to Authorize the Executi... 1. Covenants by the Owner The Owner covenants and agrees as follows: a) The Owner owns the subject lands described in Schedule “A”, attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. c) No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d) The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcoe. e) The Owner shall, pursuant to Section 6.2.6 of the Subdivision Agreement adopted by Township of Oro-Medonte By-law 2010-059, retain the services of a consulting archaeologist for their on-site presence and monitoring of any grading or ground alterations within 50 metres of a potential ossuary. f) The Owner shall assume all liability with respect to the discovery of any ossuary and/or archaeologically sensitive features or areas through the development of the subject lands. g) The Owner and/or their agent shall, during any grading or ground alterations, cease work immediately upon the discovery of a potential ossuary and/or archaeologically sensitive feature, and forthwith notify all appropriate Ministries and Agencies, including, but not limited to, the Registrar of Cemeteries and the Township. e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. f) The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its solicitor, engineer, planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner’s obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shall be deemed to include the words “at the expense of the Owner”, unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $1000.00. The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township, all Transfers/Deeds, Discharges and Easements, or other documents required by Schedule “C”, as well as certification from the Owner’s solicitor that the Transfer/Deeds and Easements shall provide the Township with good title, free and clear from all encumbrances. h) The Owner agrees that prior to issuance of a Building Permit, a Sewage System Permit approval must be received by the Township/Ministry of the Environment. 2. Covenants by the Township 4 Page 379 of 423 15.l) By-Law No. 2014-183: A By-law to Authorize the Executi... The Township covenants and agrees as follows: a) That the Township has enacted a By-law to permit the construction of a single detached dwelling with attached garage occupying 2,698 square feet (250.65 square metres), as described on the Site Plan. b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal By-laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule “B”, subject to the development restrictions contained herein. 3. Development Restrictions The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: a) Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan, attached hereto as Schedule “B”. b) Lighting All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use and/or roadway, not to cause interference in any way. c) Parking Areas and Driveways All parking areas and driveways shall be constructed in conformity with Sections 5.19 and 5.20 of By-law No. 97-95, as amended, and the Ontario Building Code Regulation #419/86, and such parking areas, loading, and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed, as in Schedule “B” attached. The Owner agrees to obtain all necessary approvals from the Ministry of Transportation, County of Simcoe and Township of Oro-Medonte. d) Outside Storage No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule “B”. e) Garbage Storage The Owner agrees to provide suitable storage areas for garbage and waste, as shown on the Site Plan, and to install and maintain litter containers in and around development on the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. f) Garbage Collection The Owner acknowledges and agrees that any Industrial, Commercial and Institutional (I. C. & I) and multi-unit locations (six (6) units and over) will not receive curb side waste collection services from the County of Simcoe. Each I. C. & I location and multi-unit residential location will be responsible for their own garbage and recycling disposal. g) Landscaping The Owner shall complete all landscaping and landscaped areas shown on the Site Plan, attached as Schedule “B”, as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on all lawn areas. h) Erosion and Siltation Control 5 Page 380 of 423 15.l) By-Law No. 2014-183: A By-law to Authorize the Executi... The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. i) Tree Cutting No trees shall be cut outside the immediate area surrounding the proposed dwelling, septic system, and driveway, as shown on approved Site Plan Drawing Diamond th Valley Estates Lot 18, Prepared by Valdor Engineering Inc dated October 9, 2014 unless dead or diseased. 4. Development Changes The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Confirmation, or notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. 5. Security Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule “D” to this Agreement (the “said Work”), the following securities: a) Cash in the amount of one hundred percent (100%) of the estimated cost of the said work, as approved by the Township Engineer and Township Council, or: b) A Certified Cheque in the amount of one hundred percent (100%) of the estimated costs of the said works, and as approved by the Township Engineer. c) The Township reserves the right to accept or reject any of these alternative methods of providing securities. Prior to depositing the securities, the Owner’s Engineer shall submit an estimate of the cost of the works to the Township Engineer for approval. When the cost estimate has been approved, it will be set out in Schedule “D” of this Agreement and will become the basis for the limits of the securities. d) Any Certified Cheque or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Certified Cheque and security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e) Upon written notification by the Owner’s agent, certifying that all required works for which the Certified Cheque was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owner’s obligations under this Agreement have been completed, the Township will return said Certified Cheque. f) If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or 6 Page 381 of 423 15.l) By-Law No. 2014-183: A By-law to Authorize the Executi... deposits, then the Township shall give, by registered mail, twenty-one (21) day’s notice, its intent to draw down on the security or deposit. 6. Compliance Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 466 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended. 7. Co-operation The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. 8. Binding Effect This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the parties hereto, and upon the lands described in Schedule “A”, attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. 9. Severability of Clauses Should any section, subsection, clause, paragraph, or provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. 10. Save Harmless The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants or sub-contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents or sub-contractors. 7 Page 382 of 423 15.l) By-Law No. 2014-183: A By-law to Authorize the Executi... In witness whereof, the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized in that behalf. Signed, sealed, and delivered ) Democrat Maplewood Limited ) per: ) ) __________________________ ) Name: Enzo Palumbo ) Title: Authorized Signing Officer ) I have authority to bind the Corporation ) ) The Corporation of the ) Township of Oro-Medonte ) per: ) ) ) __________________________ ) H.S. Hughes, Mayor ) ) ) ____________________________ ) J. Douglas Irwin, Clerk 8 Page 383 of 423 15.l) By-Law No. 2014-183: A By-law to Authorize the Executi... Schedule “A” Note: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. Legal Description of Lands Lot 18, Plan 51M-957, as in 58533-0242 LT Township of Oro-Medonte County of Simcoe Roll # 4346-010-003-26518 9 Page 384 of 423 15.l) By-Law No. 2014-183: A By-law to Authorize the Executi... Schedule “B” Note: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. Site Plan Site Plan Drawing: as approved by Director, Development Services Site Plan is not in a registerable form and is available from the Township of Oro-Medonte. 10 Page 385 of 423 15.l) By-Law No. 2014-183: A By-law to Authorize the Executi... Schedule “C” Note: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. Deeds and Easements to be Conveyed All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. Two Dollars ($2.00) The consideration for all conveyances shall be the sum of and the cost of preparation, execution and registration thereof, shall be borne by the Owner. All documents to be registered shall be prior approved by the solicitor for the Township. The following land and easement shall be conveyed: 1.0 Lands to be Conveyed to the Township N/A 2.0 Drainage Easements to be Conveyed to the Township N/A 11 Page 386 of 423 15.l) By-Law No. 2014-183: A By-law to Authorize the Executi... Schedule “D” Note: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. Itemized Estimate of Cost of Construction 1. Itemize Construction Estimate Amount 2. Letters of Credit Amount Certified Cheque to be provided by the Owner $1000.00 to ensure completion of all works required under the terms of this Agreement, as noted in Section 5 herein. 12 Page 387 of 423 15.m) By-Law No. 2014-184: A By-law to remove the Holding sy... The Corporation of The Township of Oro-Medonte By-Law No. 2014-184 A By-law to remove the Holding symbol On lands described as follows: Lot 18, Plan 51M-957 Township of Oro-Medonte, County of Simcoe Roll # 4346-010-003-26518 Whereas the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to remove a Holding provision pursuant to Section 36 of the Planning Act, R.S.O. 1990, c.P.13. And Whereas Council deems it appropriate to remove the Holding provision applying to the subject lands; Now Therefore the Council of the Corporation of the Township of Oro-Medonte enacts as follows: 1. Schedule ‘A16’, to Zoning By-law No. 97-95 as amended, is hereby further amended by removing the Holding provision applying to lands known as “Lot 18, Plan 51M-957, Roll # 4346-010-003-26518”as shown on Schedule ‘A’ attached hereto and forming part of this By-law. 2. This By-law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. th By-law Read a first, second and third time, and passed this 26 day of November, 2014. The Corporation of The Township of Oro-Medonte Mayor, H.S. Hughes _____ Clerk, J. Douglas Irwin Page 388 of 423 15.m) By-Law No. 2014-184: A By-law to remove the Holding sy... Schedule 'A' to By-Law No. 2014-184 This is Schedule 'A' to By-Law 2014-184 th passed the 26 day of November, 2014. Mayor H.S. Hughes Clerk J. Douglas Irwin Township of Oro-Medonte Page 389 of 423 15.n) By-Law No. 2014-185: A By-law to Authorize the Executi... The Corporation of The Township of Oro-Medonte By-Law No. 2014-185 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Democrat Maplewood Limited described as lands as follows: Lot 17, Plan 51M-957, as in 58533-0241 LT Roll # 4346-010-003-26517 Township of Oro-Medonte County of Simcoe Whereas authority to enter into Site Plan Control Agreements is provided for in Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it necessary to enter into a Site Plan Control Agreement on the lands described herein; And Whereas By-Law No. 2009-062, a By-Law to Designate Areas of the Township as Site Plan Control Areas, was passed by Council for the Township of Oro-Medonte, pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended; And Whereas the lands referred to in this By-Law are subject to Site Plan Control, pursuant to By-Law No. 2009-062; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: That 1. the Township enter into the Site Plan Control Agreement attached hereto as Appendix “A”, on lands described on the attached Schedule “A”; That 2. the Mayor and Clerk are hereby authorized to execute the Site Plan Control Agreement on behalf of the Corporation of the Township of Oro-Medonte; That 3. the attached Appendix “A” and Schedules “A, B, C and D” shall form part of this By-Law; That 4. this By-Law shall take effect on the final passing thereof. th By-law read a first, second, and third time, and passed this 26 day of November, 2014. The Corporation of The Township of Oro-Medonte ______________________________ Mayor, H.S. Hughes ______________________________ Clerk, J. Douglas Irwin Page 390 of 423 15.n) By-Law No. 2014-185: A By-law to Authorize the Executi... Appendix “A” Site Plan Agreement - between - Democrat Maplewood Limited - and - The Corporation of The Township of Oro-Medonte Description of Lands Lot 17, Plan 51M-957, as in 58533-0241 LT Township of Oro-Medonte County of Simcoe Roll # 4346-010-003-26517 By-Law No. 2014-185 November 26, 2014 Page 391 of 423 15.n) By-Law No. 2014-185: A By-law to Authorize the Executi... The Township of Oro-Medonte Site Plan Agreement Table of Contents Section 1 Covenants by the Owner Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Section 5 Security Section 6 Compliance Section 7 Co-operation Section 8 Binding Effect Section 9 Severability of Clauses Section 10 Save Harmless Schedules Schedule “A” Legal Description of Lands Schedule “B” Site Plan Schedule “C” Deeds and Easements to be Conveyed Schedule “D” Itemized Estimate of Cost of Construction 2 Page 392 of 423 15.n) By-Law No. 2014-185: A By-law to Authorize the Executi... Site Plan Agreement th day of November 2014, in accordance with This Agreement made, in triplicate, this 26 Section 41 of the Planning Act. B e t w e e n : Democrat Maplewood Limited Hereinafter called the "Owner" Party of the First Part -and- The Corporation of the Township of Oro-Medonte Hereinafter called the "Township" Party of the Second Part Whereas the Owner has applied to the Township of Oro-Medonte to permit the construction of a single detached dwelling on lands described in Schedule “A”, attached hereto; And whereas the Township has enacted a By-law to provide for the designation of the lands as a "Site Plan Control Area"; And whereas the Owner intends to develop the lands in accordance with the Site Plan attached hereto as Schedule “B”; Now therefore This Agreement Witnesseth That in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: 3 Page 393 of 423 15.n) By-Law No. 2014-185: A By-law to Authorize the Executi... 1. Covenants by the Owner The Owner covenants and agrees as follows: a) The Owner owns the subject lands described in Schedule “A”, attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. c) No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d) The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcoe. e) The Owner shall, pursuant to Section 6.2.6 of the Subdivision Agreement adopted by Township of Oro-Medonte By-law 2010-059, retain the services of a consulting archaeologist for their on-site presence and monitoring of any grading or ground alterations within 50 metres of a potential ossuary. f) The Owner shall assume all liability with respect to the discovery of any ossuary and/or archaeologically sensitive features or areas through the development of the subject lands. g) The Owner and/or their agent shall, during any grading or ground alterations, cease work immediately upon the discovery of a potential ossuary and/or archaeologically sensitive feature, and forthwith notify all appropriate Ministries and Agencies, including, but not limited to, the Registrar of Cemeteries and the Township. e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. f) The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its solicitor, engineer, planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner’s obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shall be deemed to include the words “at the expense of the Owner”, unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $1000.00. The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township, all Transfers/Deeds, Discharges and Easements, or other documents required by Schedule “C”, as well as certification from the Owner’s solicitor that the Transfer/Deeds and Easements shall provide the Township with good title, free and clear from all encumbrances. h) The Owner agrees that prior to issuance of a Building Permit, a Sewage System Permit approval must be received by the Township/Ministry of the Environment. 2. Covenants by the Township 4 Page 394 of 423 15.n) By-Law No. 2014-185: A By-law to Authorize the Executi... The Township covenants and agrees as follows: a) That the Township has enacted a By-law to permit the construction of a single detached dwelling with attached garage occupying 2,849 square feet (264.68 square metres), as described on the Site Plan. b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal By-laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule “B”, subject to the development restrictions contained herein. 3. Development Restrictions The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: a) Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan, attached hereto as Schedule “B”. b) Lighting All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use and/or roadway, not to cause interference in any way. c) Parking Areas and Driveways All parking areas and driveways shall be constructed in conformity with Sections 5.19 and 5.20 of By-law No. 97-95, as amended, and the Ontario Building Code Regulation #419/86, and such parking areas, loading, and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed, as in Schedule “B” attached. The Owner agrees to obtain all necessary approvals from the Ministry of Transportation, County of Simcoe and Township of Oro-Medonte. d) Outside Storage No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule “B”. e) Garbage Storage The Owner agrees to provide suitable storage areas for garbage and waste, as shown on the Site Plan, and to install and maintain litter containers in and around development on the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. f) Garbage Collection The Owner acknowledges and agrees that any Industrial, Commercial and Institutional (I. C. & I) and multi-unit locations (six (6) units and over) will not receive curb side waste collection services from the County of Simcoe. Each I. C. & I location and multi-unit residential location will be responsible for their own garbage and recycling disposal. g) Landscaping The Owner shall complete all landscaping and landscaped areas shown on the Site Plan, attached as Schedule “B”, as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on all lawn areas. h) Erosion and Siltation Control 5 Page 395 of 423 15.n) By-Law No. 2014-185: A By-law to Authorize the Executi... The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. i) Tree Cutting No trees shall be cut outside the immediate area surrounding the proposed dwelling, septic system, and driveway, as shown on approved Site Plan Drawing Diamond th Valley Estates Lot 17, Prepared by Valdor Engineering Inc dated October 9, 2014 unless dead or diseased. 4. Development Changes The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Confirmation, or notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. 5. Security Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule “D” to this Agreement (the “said Work”), the following securities: a) Cash in the amount of one hundred percent (100%) of the estimated cost of the said work, as approved by the Township Engineer and Township Council, or: b) A Certified Cheque in the amount of one hundred percent (100%) of the estimated costs of the said works, and as approved by the Township Engineer. c) The Township reserves the right to accept or reject any of these alternative methods of providing securities. Prior to depositing the securities, the Owner’s Engineer shall submit an estimate of the cost of the works to the Township Engineer for approval. When the cost estimate has been approved, it will be set out in Schedule “D” of this Agreement and will become the basis for the limits of the securities. d) Any Certified Cheque or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Certified Cheque and security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e) Upon written notification by the Owner’s agent, certifying that all required works for which the Certified Cheque was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owner’s obligations under this Agreement have been completed, the Township will return said Certified Cheque. f) If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or 6 Page 396 of 423 15.n) By-Law No. 2014-185: A By-law to Authorize the Executi... deposits, then the Township shall give, by registered mail, twenty-one (21) day’s notice, its intent to draw down on the security or deposit. 6. Compliance Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 466 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended. 7. Co-operation The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. 8. Binding Effect This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the parties hereto, and upon the lands described in Schedule “A”, attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. 9. Severability of Clauses Should any section, subsection, clause, paragraph, or provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. 10. Save Harmless The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants or sub-contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents or sub-contractors. 7 Page 397 of 423 15.n) By-Law No. 2014-185: A By-law to Authorize the Executi... In witness whereof, the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized in that behalf. Signed, sealed, and delivered ) Democrat Maplewood Limited ) per: ) ) __________________________ ) Name: Enzo Palumbo ) Title: Authorized Signing Officer ) I have authority to bind the Corporation ) ) The Corporation of the ) Township of Oro-Medonte ) per: ) ) ) __________________________ ) H.S. Hughes, Mayor ) ) ) ____________________________ ) J. Douglas Irwin, Clerk 8 Page 398 of 423 15.n) By-Law No. 2014-185: A By-law to Authorize the Executi... Schedule “A” Note: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. Legal Description of Lands Lot 17, Plan 51M-957, as in 58533-0241 LT Township of Oro-Medonte County of Simcoe Roll # 4346-010-003-26517 9 Page 399 of 423 15.n) By-Law No. 2014-185: A By-law to Authorize the Executi... Schedule “B” Note: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. Site Plan Site Plan Drawing: as approved by Director, Development Services Site Plan is not in a registerable form and is available from the Township of Oro-Medonte. 10 Page 400 of 423 15.n) By-Law No. 2014-185: A By-law to Authorize the Executi... Schedule “C” Note: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. Deeds and Easements to be Conveyed All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. Two Dollars ($2.00) The consideration for all conveyances shall be the sum of and the cost of preparation, execution and registration thereof, shall be borne by the Owner. All documents to be registered shall be prior approved by the solicitor for the Township. The following land and easement shall be conveyed: 1.0 Lands to be Conveyed to the Township N/A 2.0 Drainage Easements to be Conveyed to the Township N/A 11 Page 401 of 423 15.n) By-Law No. 2014-185: A By-law to Authorize the Executi... Schedule “D” Note: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. Itemized Estimate of Cost of Construction 1. Itemize Construction Estimate Amount 2. Letters of Credit Amount Certified Cheque to be provided by the Owner $1000.00 to ensure completion of all works required under the terms of this Agreement, as noted in Section 5 herein. 12 Page 402 of 423 15.o) By-Law No. 2014-186: A By-law to remove the Holding sy... The Corporation of The Township of Oro-Medonte By-Law No. 2014-186 A By-law to remove the Holding symbol On lands described as follows: Lot 17, Plan 51M-957 Township of Oro-Medonte, County of Simcoe Roll # 4346-010-003-26517 Whereas the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to remove a Holding provision pursuant to Section 36 of the Planning Act, R.S.O. 1990, c.P.13. And Whereas Council deems it appropriate to remove the Holding provision applying to the subject lands; Now Therefore the Council of the Corporation of the Township of Oro-Medonte enacts as follows: 1. Schedule ‘A16’, to Zoning By-law No. 97-95 as amended, is hereby further amended by removing the Holding provision applying to lands known as “Lot 17, Plan 51M-957, Roll # 4346-010-003-26517”as shown on Schedule ‘A’ attached hereto and forming part of this By-law. 2. This By-law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. th By-law Read a first, second and third time, and passed this 26 day of November, 2014. The Corporation of The Township of Oro-Medonte Mayor, H.S. Hughes _____ Clerk, J. Douglas Irwin Page 403 of 423 15.o) By-Law No. 2014-186: A By-law to remove the Holding sy... Schedule 'A' to By-Law No. 2014-186 This is Schedule 'A' to By-Law 2014-186 th passed the 26 day of November, 2014. Mayor H.S. Hughes Clerk J. Douglas Irwin Township of Oro-Medonte Page 404 of 423 15.p) By-Law No. 2014-187: A By-law to amend the zoning prov... The Corporation of the Township of Oro-Medonte By-law No. 2014-187 A By-law toamend the zoning provisions which apply to lands within Concession 5, East Part Lot 14, East Part Lot 15 (Former Township of Oro), 1064 Line 5 North (James & Nancy Partridge, 2014-ZBA-15) Whereas the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O. 1990, c.P.13; And Whereas Council deems it appropriate to rezone the lands to prohibit the development of residential uses, in accordance with Section C1.3.1 of the Official Plan; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. Schedule ‘A12’ to Zoning By-law 97-95, is hereby further amended by changing the zone symbol applying to the lands located in Concession 5, East Part Lot 14 and East Part Lot 15, in the former geographic Township of Oro, from Agricultural/Rural (A/RU) and Environmental Protection (EP) Zones to Agricultural/Rural Exception 250 (A/RU*250) and Environmental Protection (EP) Zones to prohibit residential uses, and by changing the zone symbol applying to the severed land located in Concession 5, Part of Lot 14, Part 1, Plan 51R- 39440, in the former geographic Township of Oro, from Agricultural/Rural (A/RU) Zone to Agricultural/Rural Exception 251 (A/RU*251) Zone to recognize a reduced lot size for a hobby farm, as shown on Schedule ‘A’ attached hereto and forming part of this By-law. 2. Section 7 – Exceptions of Zoning By-law 97-95 as amended is hereby further amended by adding the following subsection: “7.250* *250 – Concession 5, East Part Lot 14, East Part Lot 15 (Former Oro) “Notwithstanding “Table A4 – Permitted Uses”, a single detached dwelling is not permitted on the lands denoted by the symbol *250 on the schedule to this By-law.” 3. Section 7 – Exceptions of Zoning By-law 97-95 as amended is hereby further amended by adding the following subsection: “7.251* *251 – Concession 5, Part of Lot 14, Part 1 of Plan 51R-39440 (Former Oro) “Notwithstanding “Table B4 – Standards for the Agricultural/Rural Zone”, the minimum lot size for a hobby farm is 1.52 hectares (3.76 acres) on the lands denoted by the symbol *251 on the schedule to this By-law.” 4. This by-law shall take effect on the final passing thereof. By-law read a First, Second and Third time, and Passed this 26th day of November, 2014. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 405 of 423 15.p) By-Law No. 2014-187: A By-law to amend the zoning prov... Schedule “A” to By-law No. 2014-187 for The Corporation of the Township of Oro-Medonte Page 406 of 423 15.q) By-Law No. 2014-188: A By-law to amend the zoning prov... The Corporation of the Township of Oro-Medonte By-law No. 2014-188 A By-lawto amend the zoning provisions which apply to lands within Concession 9, West Part Lot 17 (Former Township of Oro), 665 Line 8 North (James Partridge, 2014-ZBA-16) Whereas the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O. 1990, c.P.13; And Whereas Council deems it appropriate to rezone the lands to prohibit the development of residential uses, in accordance with Section C1.3.1 of the Official Plan; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. Schedule ‘A12’ to Zoning By-law 97-95, is hereby further amended by changing the zone symbol applying to the lands located in Concession 9 West Part Lot 17, in the former geographic Township of Oro, from Agricultural/Rural (A/RU) and Environmental Protection (EP) Zones to Agricultural/Rural Exception 253 (A/RU*253) and Environmental Protection (EP) Zones to prohibit residential uses, and by changing the zone symbol applying to the severed land located in Concession 9, West Part Lot 17, in the former geographic Township of Oro, from Agricultural/Rural (A/RU) Zone to Agricultural/Rural Exception 254 (A/RU*254) Zone to recognize a reduced lot size for a hobby farm, as shown on Schedule ‘A’ attached hereto and forming part of this By-law. 2. Section 7 – Exceptions of Zoning By-law 97-95 as amended is hereby further amended by adding the following subsection: “7.253* *253 – Concession 9, West Part Lot 17 (Former Oro) “Notwithstanding “Table A4 – Permitted Uses”, a single detached dwelling is not permitted on the lands denoted by the symbol *253 on the schedule to this By-law.” 3. Section 7 – Exceptions of Zoning By-law 97-95 as amended is hereby further amended by adding the following subsection: “7.254* *254 – Part of Concession 9, West Part Lot 17 (Former Oro) “Notwithstanding “Table B4 – Standards for the Agricultural/Rural Zone”, the minimum lot size for a hobby farm is 0.83 hectares (2.05 acres); and Notwithstanding “Table B4 – Provisions for Buildings”, a) the minimum setback from front lot line is 10.99 metres; and b) minimum setback from the interior side lot line is 7.9 metres on the lands denoted by the symbol *254 on the schedule to this By-law.” 4. This by-law shall take effect on the final passing thereof. By-law read a First, Second and Third time, and Passed this 26th day of November, 2014. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 407 of 423 15.q) By-Law No. 2014-188: A By-law to amend the zoning prov... Schedule “A” to By-law No. 2014-188 for The Corporation of the Township of Oro-Medonte Page 408 of 423 15.r) By-Law No. 2014-189: A By-law to amend the zoning prov... The Corporation of the Township of Oro-Medonte By-law No. 2014-189 A By-lawto amend the zoning provisions which apply to lands within Concession 3, West Part Lot 23 (Former Township of Oro), 425 Line 2 South (Edmund Piotrowski, 2014-ZBA-17) Whereas the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O. 1990, c.P.13; And Whereas Council deems it appropriate to rezone the lands to prohibit the development of residential uses, in accordance with Section C1.3.1 of the Official Plan; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. Schedule ‘A12’ to Zoning By-law 97-95, is hereby further amended by changing the zone symbol applying to the lands located in Concession 3 West Part Lot 23 in the former geographic Township of Oro, from Agricultural/Rural (A/RU) and Environmental Protection (EP) Zones to Agricultural/Rural Exception 252 (A/RU*252) and Environmental Protection (EP) Zones to prohibit residential uses, as shown on Schedule ‘A’ attached hereto and forming part of this By-law. 2. Section 7 – Exceptions of Zoning By-law 97-95 as amended is hereby further amended by adding the following subsection: “7.252* *252 – Concession 3, West Part Lot 23 (Former Oro) “Notwithstanding “Table A4 – Permitted Uses”, a single detached dwelling is not permitted on the lands denoted by the symbol *252 on the schedule to this By-law.” 3. This by-law shall take effect on the final passing thereof. th day of By-law read a First, Second and Third time, and Passed this 26 November, 2014. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 409 of 423 15.r) By-Law No. 2014-189: A By-law to amend the zoning prov... Schedule “A” to By-law No. 2014-189 for The Corporation of the Township of Oro-Medonte Page 410 of 423 15.s) By-Law No. 2014-193: A By-law to Authorize the Executi... The Corporation of the Township of Oro-Medonte By-Law No. 2014-193 A By-law to Authorize the Execution of a Lease Agreement Between The Corporation of the Township of Oro-Medonte and Senti Bertram Rasa Whereas Section 5(3) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that a municipal power, including a municipalitiy’s capacity, rights, powers and privileges under Section 9, shall be exercised by by-law unless the municipality is specifically authorized to do otherwise. And Whereas Section 9 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act. And Whereas Section 224 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council. And Whereas Council deems expedient to enter into a lease per Motion No. C140716-27 at its July 16, 2014 Council meeting. Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the Mayor and Clerk be authorized to execute the Lease, attached hereto as Schedule “A” and forming part of this by-law; 2. And That this by-law shall come into force and take effect on the final passing thereof. th By-Law Read a First, Second and Third time, and Passed this 26 day of November, 2014. The Corporation of the Township of Oro-Medonte __________________________ Mayor, H.S. Hughes __________________________ Clerk, J. Douglas Irwin Page 411 of 423 15.s) By-Law No. 2014-193: A By-law to Authorize the Executi... Page 412 of 423 15.s) By-Law No. 2014-193: A By-law to Authorize the Executi... Page 413 of 423 15.t) By-Law No. 2014-195: A By-law to Authorize the Executi... The Corporation of the Township of Oro-Medonte By-Law No. 2014-195 A By-law to Authorize the Execution of a Memorandum of Understanding between The Township of Oro-Medonte and the Ontario Federation of Snowmobile Clubs Local Snowmobile Club, Sno Voyageurs Club For the 2014/2015 and 2015/2016 Seasons and to Repeal By-law No. 2012-210 Whereas the Municipal Act, 2001, S.O. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; And Whereas the Council of The Corporation of the Township of Oro-Medonte deems it expedient and declared by Motion No. C141126-__, at its November 26, 2014 meeting, to enter into a Memorandum of Understanding with the Ontario Federation of Snowmobile Clubs - Local Snowmobile Club, Sno Voyageurs Club for the 2014/2015 and 2015/2016 seasons; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the Clerk is hereby authorized to execute the Memorandum of Understanding between The Corporation of the Township of Oro-Medonte and the Ontario Federation of Snowmobile Clubs - Local Snowmobile Club, Sno Voyageurs Club attached hereto as Schedule “A” and forming part of this By-Law. 2. That By-law No. 2012-210 is hereby repealed. 3. That this by-law shall take effect on the final passing thereof. th day of By-Law Read a First, Second and Third time, and Passed this 26 November, 2014. The Corporation of the Township of Oro-Medonte __________________________ Mayor, H.S. Hughes __________________________ Clerk, J. Douglas Irwin Page 414 of 423 15.t) By-Law No. 2014-195: A By-law to Authorize the Executi... Appendix “1” to Schedule “A” to By-Law No. 2014-195 - North side of 50/51 Sideroad from Cassell Drive to Line 2 North, - Line 2 North from 50/51 Sideroad to the Highway 400 corridor, - Line 4 North from Highway 400 to Ingram Road, - South side of Ingram Road from Line 4 North to Line 5 North, - Rail Trail from Line 5 South to Thunderbridge at Ridge Road West, - Line 1 North from 1/4 way from Old Barrie Road West to 30/31 Sideroad West, - 30/31 Sideroad West for 2000 feet, - Line 1 North 2000 feet from 30/31 Sideroad West, - Line 2 North from South of Bass Lake Sideroad West to past Bidwell Road, - Line 3 North from north of Highland Drive, south on Line 3 North for 3000 feet, - Line 3 North from 3000 feet south of Bass Lake Sideroad West to Bass Lake Sideroad West, - Bass Lake Sideroad West, easterly from Line 3 North to Line 5 North to join Orillia trail. Refer to Resolution No. C141126- Council November 26, 2014 Page 415 of 423 15.t) By-Law No. 2014-195: A By-law to Authorize the Executi... Page 416 of 423 15.t) By-Law No. 2014-195: A By-law to Authorize the Executi... Page 417 of 423 15.t) By-Law No. 2014-195: A By-law to Authorize the Executi... Page 418 of 423 15.u) By-Law No. 2014-196: A By-law to Authorize the Executi... The Corporation of the Township of Oro-Medonte By-Law No. 2014-196 A By-law to Authorize the Execution of a Memorandum of Understanding between The Township of Oro-Medonte and the Ontario Federation of Snowmobile Clubs Local Snowmobile Club, Orillia District Snowmobile Club For the 2014/2015 and 2015/2016 Seasons and to Repeal By-law No. 2012-211 Whereas the Municipal Act, 2001, S.O. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; And Whereas the Council of The Corporation of the Township of Oro-Medonte deems it expedient and declared by Motion No. C141126-__, at its November 26, 2014 meeting, to enter into a Memorandum of Understanding with the Ontario Federation of Snowmobile Clubs - Local Snowmobile Club, Orillia District Snowmobile Club for the 2014/2015 and 2015/2016 seasons; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the Clerk is hereby authorized to execute the Memorandum of Understanding between The Corporation of the Township of Oro-Medonte and the Ontario Federation of Snowmobile Clubs - Local Snowmobile Club, Orillia District Snowmobile Club attached hereto as Schedule “A” and forming part of this By-Law. 2. That By-law No. 2012-211 is hereby repealed in its entirety. 3. That this by-law shall take effect on the final passing thereof. th By-Law Read a First, Second and Third time, and Passed this 26 day of November, 2014. The Corporation of the Township of Oro-Medonte __________________________ Mayor, H.S. Hughes __________________________ Clerk, J. Douglas Irwin Page 419 of 423 15.u) By-Law No. 2014-196: A By-law to Authorize the Executi... Appendix “1” to Schedule “A” to By-Law No. 2014-196 - Line 5 North from Bass Lake Side Road to Horseshoe Valley Road in its entirety, - Line 5 North from approximately 100 metres south of Railway Line to the top of the hill on Line 5 North, - Line 5 North approximately 1 km north of Horseshoe Valley Road for a distance of 1 km, - Line 6 North from Mount St. Louis Road West approximately 650 metres to the top of the hill, - Line 9 North of Bass Lake Side Road in its entirety to the bottom of the hill at Gold Mountain Springs (opened Road Allowance) approximately 1.5km long, - Line 11 North from Old Barrie Road to Bass Lake Side Road East in its entirety, - Rail Trail from Line 5 South to Woodland Drive. Refer to Resolution No. C141126- Council November 26, 2014 Page 420 of 423 15.u) By-Law No. 2014-196: A By-law to Authorize the Executi... Page 421 of 423 15.u) By-Law No. 2014-196: A By-law to Authorize the Executi... Page 422 of 423 18.a) By-Law No. 2014-172: Being a by-law to confirm the pro... The Corporation of the Township of Oro-Medonte By-Law No. 2014-172 Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, November 26, 2014 Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By-Law, unless the municipality is specifically authorized to do otherwise; And Whereas The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By-Law; Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, November 26, 2014, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. th By-Law Read a First, Second and Third time, and Passed this 26 day of November, 2014. The Corporation of the Township of Oro-Medonte __________________________ Mayor, H.S. Hughes __________________________ Clerk, J. Douglas Irwin Page 423 of 423