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11 12 2014 Council Agenda The Township of Oro-Medonte Council Meeting Agenda Council Chambers Wednesday, November 12, 2014 6:30 p.m. - Closed Session 7:00 p.m. - Open Session Page 1.Call to Order - Private Prayer/Moment of Reflection: 2.Adoption of Agenda: a) Motion to Adopt the Agenda. 3.Disclosure of Pecuniary Interest: 4.Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Doug Irwin, Director, Corporate Services/Clerk, re: Acquisition/disposition of land (Block D, Plan 1488 & Part of Simcoe Crescent, Plan 626). d) Doug Irwin, Director, Corporate Services/Clerk: Litigation affecting the municipality (Lakeshore Promenade). e) Robin Dunn, CAO, re: Personal matter affecting an identifiable individual (Bill 168 Complaint). 5.Minutes of Council and Committees: 6 - 8a) Minutes of Human Resources Committee meeting held on Wednesday, October 8, 2014. 9 - 21b) Minutes of Council meeting held on Wednesday, October 8, 2014. 22 - 27 c) Minutes of Committee of Adjustment meeting held on Thursday, October 16, 2014. 6.Recognition of Achievements: None. 7.Public Meetings: None. Page 1 of 295 Council Meeting Agenda - November 12, 2014 8.Deputations: None. 9.Identification From the Public of an Agenda Item of Interest: 10.Reports of Municipal Officers: 28 - 30 a) Report No. FI2014-22, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO, re: Statement of Accounts September 30, 2014. 31 - 33 b) Report No. FD2014-04, Hugh Murray, Fire Chief, re: Fire Headquarters Communication Tower. 34 - 40 c) Report No. DS2014-060, Andria Leigh, Director, Development Services, re: Request for Extension of Draft Plan Approval, Plan of Subdivision Application 43-OM-93022, 1452711 Ontario Limited (Forest Heights) Part of Lots 1 and 2, Concession 7 (Oro) Township of Oro-Medonte. 41 - 49 d) Report No. DS2014-061, Andria Leigh, Director, Development Services, re: Request for Extension of Draft Plan Approval, Horseshoe Valley Lands, 43- OM-93002 & 43-CD-93002 and also 43-OM-20001. 50 - 54 e) Report No. DS2014-062, Andria Leigh, Director, Development Services, re: Implementation of Holding Provision Condition of Consent 2014-B-01 (Weber) \[Refer to Item 15c)\]. 55 - 61 f) Report No. DS2014-063, Andria Leigh, Director, Development Services, re: Certificate of Substantial Completion & Acceptance (Municipal Underground Services) for Diamond Valley Estates (2008628 Ontario Ltd.), Registered Plan M-957 Phase 3 \[Refer to Item 15f)\]. 62 - 69 g) Report No. DS2014-064, Andria Leigh, Director, Development Services, re: Zoning By-law Amendment 2014-ZBA-13 (United Church - German) Concession 1, South Part of Lot 11 (Oro), Township of Oro-Medonte \[Refer to Item 15g)\]. 70 - 83 h) Report DS2014-065, Andria Leigh, Director, Development Services, re: Braestone Development Corporation, Proposed Subdivision Agreement Servicing Amendments, Concession 9, Pt Lot 2 and Lot 3, RP51R-21804 Part 1, Concession 9 (Oro) File: 43-T-91031. 84 - 88 i) Report DS2014-066, Andria Leigh, Director, Development Services, re: Planning Act / Development Application Review Structure. 89 - 90 j) Report No. CS2014-22, Doug Irwin, Director, Corporate Services/Clerk, re: Review of By-law No. 2004-112, as amended, Being a By-law to establish Purchasing and Tendering Procedures. 91 - 96 k) Report No. CS2014-23, Doug Irwin, Director, Corporate Services/Clerk, re: Municipal Law Enforcement Occurrence Report July-September 2014. Page 2 of 295 Council Meeting Agenda - November 12, 2014 11.Reports of Members of Council: 97 - 99 a) Mayor H.S. Hughes, correspondence dated October 30, 2014 from Joe Hilton, re: Blue Dot Movement - David Suzuki. 12.Consent Agenda: 100 - 101 a) Announcements of Interest to the Public Township of Oro-Medonte, Remembrance Day Office Closure, Tuesday, November 11, 2014. Severn Sound Environmental Association, Tree Seedling Distribution, Deadline for ordering - Friday, January 16th, 2015. 102 - 108 b) Minutes of Midland Public Library meeting held on August 21, 2014. Staff Recommendation: Receive. 109 - 114 c) Minutes of Lake Simcoe Region Conservation Authority meeting held on September 26, 2014. Staff Recommendation: Receive. 115 - 125 d) Minutes of Nottawasaga Valley Conservation Authority meeting held on September 26, 2014 and highlights of meeting held on October 24, 2014. Staff Recommendation: Receive. 126 - 171 e) Minutes of Severn Sound Environmental Association, Second Quarter meeting held on July 17, 2014 and Third Quarter meeting held on October 16, 2014. Staff Recommendation: Receive. 13.Communications: 172 - 176 a) Correspondence dated August 11, 2014 from Marolyn Morrison, Mayor, Town of Caledon, re: Province Wide Gravel Pit Assessment Appeals. 177 - 178 b) Correspondence dated October 3, 2014 from Ron Eddy, Chair, ROMA, re: Protecting Rural Broadband. 179- 185 c) Correspondence dated October 8, 2014 from Joel Locklin, Manager, Program Operations, Ministry of Agriculture, Food and Rural Affairs, re: Ontario Community Infrastructure Fund - Formula-Based Funding Allocation Notice. 186 - 188 d) Correspondence dated October 24, 2014 from Severn Sound Environmental Association, re: Annual Partners Reception, Thursday, November 13, 2014, 6:30-8:30pm, Midland Public Library, 320 King Street and Call for Nominations for the Bob Whittam Award. 189 - 192 e) Correspondence dated October 22, 2014 from Hazel Lambe, CAO/Clerk, Town of Bancroft, re: Resolution #238-2014, OPP Billing in Unorganized Townships. Page 3 of 295 Council Meeting Agenda - November 12, 2014 193 - 196 f) Correspondence dated October 9, 2014 from Michael Walters, Chief Administrative Officer/Secretary-Treasurer, re: Invitation to the Lake Simcoe Thursday, November 6, 2014, 6:00 p.m. - 8:30 p.m., Madsen's Greenhouse in Newmarket. 197 - 198 g) Correspondence dated October 31, 2014 from Lisa Pearson, Committee & Print Supervisor, City of Barrie, re: Thane Development Ltd. Site Clean-Up. 14.Notice of Motions: None. 15.By-Laws: 199 - 265 a) By-Law No. 2014-127: Being a By-law of The Corporation of the Township of Oro-Medonte to authorize an agreement with Craighurst Land Corporation, Horseshoe Valley Lands Limited, Fred Grant Square Ltd. and Kellwatt Limited, Skyline Horseshoe Valley Inc., and Horseshoe Craighurst Corridor Landowners Group Inc. with respect to the Horseshoe Craighurst Corridor 266 - 271 b) By-Law No. 2014-157: A By-law to Provide for the Maintenance, Management, Regulation and Control of the Cemeteries under the Jurisdiction of The Corporation of the Township of Oro-Medonte. 272 - 273 c) By-Law No. 2014-163: A By-law to amend the zoning provisions which apply to lands within Part of the South Half of the West Half of Lot 1, Concession 5, Township of Oro-Medonte by placing a Holding (H) Provision on the lands (Weber). 274 - 280 d) By-Law No. 2014-164: A By-law to Authorize the Execution of a Joint Use Agreement between The Simcoe County District School Board and The Township of Oro-Medonte. 281 - 282 e) By-Law No. 2014-165: A By-law to Impose a Charge to Recover the Capital Costs of Forest Home Water Storage from Users of the Capital Works. 283 - 284 f) By-Law No. 2014-166: Being a By-Law to Authorize the Issuance of the Certificate of Substantial Completion and Acceptance (Municipal Underground Services) for 2008628 Ontario Ltd. (Diamond Valley Estates Phase 3), Plan 51M-957 . 285 - 286 g) By- Law No. 2014-167: Being a By-law to amend the zoning provisions which apply to lands at 605 Penetanguishene Road, Concession 1, South Part Lot 11 (Oro), Township of Oro-Medonte, 2014-ZBA-13 (German). 287 - 294 h) By-Law No. 2014-169: A By-law to the Execution of An Agreement Between The Corporation of the Township of Oro-Medonte and Jerry Popiuk and Diane Jean Popiuk. Page 4 of 295 Council Meeting Agenda - November 12, 2014 16.Questions from the Public Clarifying an Agenda Item: 17.Closed Session Items (Unfinished Items): 18.Confirmation By-Law: 295 a) By-Law No. 2014-168: Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, November 12, 2014. 19.Adjournment: a) Motion to Adjourn. Page 5 of 295 5.a) Minutes of Human Resources Committee meeting held on We... The Township of Oro-Medonte Human Resources Committee Meeting Minutes Neufeld Room Wednesday, October 8, 2014Time: 1:04 p.m. 2010-2014 Council Present: Mayor H.S. Hughes Councillor Crawford Councillor Meyer, Chair Staff: Robin Dunn, Chief Administrative Officer Tom Gazda, Gazda, Houlne & Associates Inc. (via teleconference) 1.Call to Order - Private Prayer/Moment of Reflection: Councillor Meyer assumed the Chair and called the meeting to order. 2.Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. HRC141008-1 Moved by Crawford, Seconded by Hughes It is recommended that the agenda for the Human Resources Committee meeting of Wednesday, October 8, 2014 be received and adopted. Carried. 3.Disclosure of Pecuniary Interest: None declared. 4.Minutes of Previous Meeting: a) Minutes of Human Resources Committee meeting held on Tuesday, July 15, 2014. Motion No. HRC141008-2 Moved by Hughes, Seconded by Crawford It is recommended that the draft minutes of the Human Resources Committee meeting held on Tuesday, July 15, 2014 be adopted as printed and circulated. Carried. 13 Page of Page 6 of 295 5.a) Minutes of Human Resources Committee meeting held on We... Human Resources Committee Minutes – October 8, 2014. 5.Closed Session Items: a) Motion to go In Closed Session. Motion No. HRC141008-3 Moved by Crawford, Seconded by Hughes It is recommended that we do now go in Closed Session at 1:08 p.m. to discuss • personal matter affecting an identifiable individual. Carried. b) Motion to Rise and Report. Motion No. HRC141008-4 Moved by Hughes, Seconded by Crawford It is recommended that we do now Rise and Report at 2:45 p.m. on Item 5c) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance Management). Carried. c) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance Management). Robin Dunn, Chief Administrative Officer, delegated his authority under Section 228(4) Municipal Act of the , S.O. 2001, c.25, as amended, with regard to the Closed Session discussion of the October 8, 2014 Human Resources Meeting, Agenda Item 5c) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance Management) to Tom Gazda of Gazda, Houlne & Associates Inc. The following staff were present: Robin Dunn, Chief Administrative Officer (for a portion of the discussion); Tom Gazda of Gazda, Houlne & Associates Inc. (via teleconference). Motion No. HRC141008-5 Moved by Crawford, Seconded by Hughes It is recommended that the confidential correspondence dated October 8, 2014, presented by Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance Management) be received. Carried. 23 Page of Page 7 of 295 5.a) Minutes of Human Resources Committee meeting held on We... Human Resources Committee Minutes – October 8, 2014. 6.Reports of Municipal Officers: a) Robin Dunn, CAO, re: Corporate Planning - Strategic Planning - Council Orientation. Motion No. HRC141008-6 Moved by Hughes, Seconded by Crawford It is recommended that the verbal information presented by Robin Dunn, CAO, re: Corporate Planning - Strategic Planning - Council Orientation be received. Carried. 7.Notice of Motions: None. 8.Adjournment: a) Motion to Adjourn. Motion No. HRC141008-7 Moved by Crawford, Seconded by Hughes It is recommended that we do now adjourn at 3:55 p.m. Carried. _________________________ ____________________________ ___ Councillor Meyer, Chair Robin Dunn, CAO 33 Page of Page 8 of 295 5.b) Minutes of Council meeting held on Wednesday, October 8... The Township of Oro-Medonte Council Meeting Minutes Council Chambers Wednesday, October 8, 2014Time: 6:01 p.m. 2010-2014 Council Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Kelly Meyer Councillor Marty Lancaster Councillor John Crawford Councillor Dwight Evans Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director, Corporate Present: Services/Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate & Strategic Initiatives; Jerry Ball, Director, Transportation and Environment Services; Hugh Murray, Fire Chief; Janette Teeter, Supervisor, Corporate Services/Deputy Clerk Also Shirley & Abel Thompson Kort; Charlie & Lena Simpson; Bruce Quinn; Diane Present: Richards; Wayne Lintack; Scott Jermey; Sheila Craig; Jenny Cooper; David McFarland; Joanne McFarland; Sue Roehner; Ann Truyens; Allan Johnson; Dan Piggott 1.Call to Order - Private Prayer/Moment of Reflection: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer/moment of reflection. 2.Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C141008-1 Moved by Evans, Seconded by Crawford Be it resolved that the agenda for the Council meeting of Wednesday, October 8, 2014 be received and adopted. Carried. 3.Disclosure of Pecuniary Interest: None declared. 113 Page of Page 9 of 295 5.b) Minutes of Council meeting held on Wednesday, October 8... Council Meeting Minutes – October 8, 2014. 4.Closed Session Items: a) Motion to go In Closed Session. Motion No. C141008-2 Moved by Coutanche, Seconded by Meyer Be it resolved that we do now go in Closed Session at 6:02 p.m. to discuss • acquisition/disposition of land; • litigation affecting the municipality; • solicitor-client privilege; Carried. b) Motion to Rise and Report. Motion No. C141008-3 Moved by Crawford, Seconded by Evans Be it resolved that we do now Rise at 6:36 p.m. and Recess until 7:00 p.m. at which time we shall Report on the Closed Session Items c) Robin Dunn, CAO, re: Solicitor-client privilege (Horseshoe Craighurst Master Servicing). d) Hugh Murray, Fire Chief, re: Acquisition/disposition of land (Shanty Bay Fire Hall). e) Doug Irwin, Director of Corporate Services/Clerk, re: Litigation affecting the municipality (Lakeshore Promenade). Carried. c) Robin Dunn, CAO, re: Solicitor-client privilege (Horseshoe Craighurst Master Servicing). The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate Services/Clerk; Andria Leigh, Director, Development Services; Jerry Ball, Director, Transportation and Environmental Services; Donna Hewitt, Director, Corporate & Strategic Initiatives. Motion No. C141008-4 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That the confidential verbal information presented by Robin Dunn, CAO, re: Solicitor- client privilege (Horseshoe Craighurst Master Servicing) be received. Carried. 213 Page of Page 10 of 295 5.b) Minutes of Council meeting held on Wednesday, October 8... Council Meeting Minutes – October 8, 2014. d) Hugh Murray, Fire Chief, re: Acquisition/disposition of land (Shanty Bay Fire Hall). The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate Services/Clerk; Andria Leigh, Director, Development Services; Hugh Murray, Fire Chief. Motion No. C141008-5 Moved by Lancaster, Seconded by Evans Be it resolved 1. That the confidential correspondence dated September 23, 2014 and presented by Hugh Murray, Fire Chief and Doug Irwin, Director, Corporate Services/Clerk, re: Acquisition/disposition of land (Shanty Bay Fire Hall) be received. 2. That Council of the Township of Oro-Medonte accept the Agreement of Purchase and Sale dated September 23, 2014. 3. And That staff proceed accordingly. Carried. e) Doug Irwin, Director of Corporate Services/Clerk, re: Litigation affecting the municipality (Lakeshore Promenade). The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate Services/Clerk. Motion No. C141008-6 Moved by Evans, Seconded by Crawford Be it resolved 1. That the confidential verbal information presented by Doug Irwin, Director, Corporate Services/Clerk, re: Litigation affecting the municipality (Lakeshore Promenade) be received. 2. And That the Director, Corporate Services/Clerk proceed as outlined to Council. Carried. 5.Minutes of Council and Committees: a) Minutes of Council meeting held on Wednesday, October 1, 2014. Motion No. C141008-7 Moved by Coutanche, Seconded by Meyer Be it resolved that the draft minutes of the Council meeting held on Wednesday, October 1, 2014 be received and adopted as printed and circulated. Carried. 313 Page of Page 11 of 295 5.b) Minutes of Council meeting held on Wednesday, October 8... Council Meeting Minutes – October 8, 2014. 6.Recognition of Achievements: a) Correspondence dated September 19, 2014 from Michelle Smibert, President, AMCTO, re: 10 Years Service with AMCTO - Doug Irwin, Director of Corporate Services/Clerk and Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk. Motion No. C141008-8 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That the correspondence dated September 19, 2014 from Michelle Smibert, President, AMCTO, re: 10 Years Service with AMCTO - Doug Irwin, Director, Corporate Services/Clerk and Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk be received. 2. And That Doug Irwin, Director, Corporate Services/Clerk and Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk be recognized under the Mayor's signature. Carried. 7.Public Meetings: None. 8.Deputations: None. 9.Identification From the Public of an Agenda Item of Interest: 413 Page of Page 12 of 295 5.b) Minutes of Council meeting held on Wednesday, October 8... Council Meeting Minutes – October 8, 2014. 10.Reports of Municipal Officers: a) Report No. DS2014-059, Andria Leigh, Director, Development Services, re: Site Plan Agreement and Removal of Holding Provision Copeland House Condominium, Skyline Horseshoe Valley Inc., Concessions 3 & 4, Part of Lots 1 & 2 (Oro), Application: 2011- SPA-24 \[Refer to Item 15a)\]. Motion No. C141008-9 Moved by Lancaster, Seconded by Evans Be it resolved 1. That Report No. DS2014-059, Andria Leigh, Director, Development Services, re: Site Plan Agreement and Removal of Holding Provision Copeland House Condominium, Skyline Horseshoe Valley Inc., Concessions 3 & 4, Part of Lots 1 & 2 (Oro), Application: 2011-SPA-24 be received and adopted. 2. That the Clerk bring forward the appropriate By-law for Council’s consideration to remove the Holding provision from the zoning of the lands described as Concession 4, Part of Lot 1, (Oro), 40 Horseshoe Boulevard, in the Township of Oro-Medonte, and that the By-law be signed by the Mayor and Clerk after the Township’s Solicitor has confirmed that the Site Plan Agreement has been registered on the title to the subject lands. 3. And That the applicant be advised of Council's decision under the Director, Development Services' signature. Carried. b) Report No. TES2014-19, Jerry Ball, Director, Transportation and Environmental Services, re: Lake Simcoe Protection Act, Stormwater Management Facilities, (Master Stormwater Plan). Motion No. C141008-10 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That Report No. TES2014-19, Jerry Ball, Director, Transportation and Environmental Services, re: Lake Simcoe Protection Act, Stormwater Management Facilities, (Master Stormwater Plan) be received and adopted. 2. That the provisions of By-Law 2004-112 be waived to permit sole source of the project to CC Tatham & Associates Ltd. 3. That the requested expenditure be financed from the budget stabilization reserve. 4. And That CC Tatham & Associates Ltd. be advised of Council decision under the Director, Transportation and Environmental Services' signature. Carried. 513 Page of Page 13 of 295 5.b) Minutes of Council meeting held on Wednesday, October 8... Council Meeting Minutes – October 8, 2014. c)Report No. TES2014-16, Jerry Ball, Director, Transportation and Environmental Services, re: Horseshoe Craighurst Master Servicing. Motion No. C141008-11 Moved by Evans, Seconded by Lancaster Be it resolved 1. That Report No. TES2014-16, Jerry Ball, Director, Transportation and Environmental Services, re: Horseshoe Craighurst Master Servicing be received. 2. That Council endorse the Agreement attached to Report No. TES2014-16. 3. That the Clerk bring forward the appropriate By-Law for Council's consideration. 4. And that the applicant be advised of Council's decision under the Director, Transportation and Environmental Services' signature. Carried. d) Report No. TES2014-20, Jerry Ball, Director, Transportation and Environmental Services, re: Vacuum Excavator Trailer Purchase. Motion No. C141008-12 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That Report No. TES2014-20, Jerry Ball, Director, Transportation and Environmental Services, re: Vacuum Excavator Trailer Purchase be received and adopted. 2. That a Ring-O-Matic 550 Hi CFM VacEx Vacuum Excavator Trailer be purchased from Joe Johnson Equipment. 3. That the budget overrun be financed in the same manner as reflected in the 2014 Budget being 50% from water reserves and 50% from budget stabilization reserve. 4. And That the other respective bidders be advised of Council's decision, under the Director, Transportation & Environmental Services' signature. Carried. 613 Page of Page 14 of 295 5.b) Minutes of Council meeting held on Wednesday, October 8... Council Meeting Minutes – October 8, 2014. 11.Reports of Members of Council: a) Mayor H.S. Hughes, re: 804 Line 2 North. Motion No. C141008-13 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the verbal information presented by Mayor H.S. Hughes, re: 804 Line 2 North be received. Carried. Council consented to permit Wayne Lintack to provide historical information about the property. Motion No. C141008-14 Moved by Hough, Seconded by Meyer Be it resolved That Council of the Township of Oro-Medonte waives the $20,000 security requirement to allow two (2) dwellings on the property municipally known as 804 Line 2 North. That Council waives the provisions of Procedural By-law No. 2013-054 to permit the addition of a By-law to the October 8, 2014 Council agenda. That the Clerk bring forward a By-law to authorize the execution of an Agreement between the Township of Oro-Medonte and David William McFarland and Erin Lynn McFarland to allow for two dwellings for Council’s consideration later in the meeting. And that the applicant be advised of Council’s decision under the Director, Corporate Services/Clerk's signature. Carried. Recorded Vote Requested by Deputy Mayor Hough Deputy Mayor Hough Yea Councillor Lancaster Yea Councillor Meyer Yea Councillor Coutanche Yea Councillor Crawford Yea Councillor Evans Yea Mayor H.S. Hughes Yea 713 Page of Page 15 of 295 5.b) Minutes of Council meeting held on Wednesday, October 8... Council Meeting Minutes – October 8, 2014. b) Councillor Coutanche, re: Traffic-Calming Initiatives at the Intersection of Highland Drive and Line 4 North. Motion No. C141008-15 Moved by Crawford, Seconded by Evans Be it resolved 1. That the information presented by Councillor Coutanche, re: Traffic-Calming Initiatives at the Intersection of Highland Drive and Line 4 North be received. 2. And That staff re-examine the request for further traffic calming initiatives at the intersection of Highland Drive and Line 4 North and report back. Carried. c) Councillor Coutanche, re: Signage and Speed Limit on Line 3 North between Highland Drive and Bass Lake Sideroad West. Motion No. C141008-16 Moved by Crawford, Seconded by Lancaster Be it resolved 1. That the verbal information presented by Councillor Coutanche, re: Signage and Speed Limit on Line 3 North between Highland Drive and Bass Lake Sideroad West be received and referred to staff for a report. Carried. 813 Page of Page 16 of 295 5.b) Minutes of Council meeting held on Wednesday, October 8... Council Meeting Minutes – October 8, 2014. 12.Consent Agenda: a) Announcements of Interest to the Public: 1. Oro-Medonte Chamber of Commerce - 2014 Municipal Election - All Candidates Meetings 2. 2014 Municipal Election - Notice to Electors - Watch For Your Voter Notification Card. 3. 2014 Municipal Election - Advance Vote Days Map 4. 2014 Municipal Election - Vote Day Map 5. Carley Community Hall, Thanksgiving Lunch and Tea Room, Saturday, October 11, 2014, 11:00am to 3:00pm, 396 Warminster Sideroad. 6. Township Administration Centre, Thanksgiving Office Closure, Monday, October 13, 2014. 7. Carley Community Hall, Christmas Arts & Crafts Sale, Saturday and Sunday, November 1-2, 2014, 10:00am to 3:00pm, 396 Warminster Sideroad. b) Lake Simcoe Conservation Authority, minutes of meeting held on July 25, 2014. Staff Recommendation: Receive. c) Nottawasaga Valley Conservation Authority, minutes of meeting held on August 22, 2014 and highlights from meeting of September 26, 2014. Staff Recommendation: Receive. d) Correspondence dated September 23, 2014 from S.E. Bragg, Gaviller & Company LLP re: Audit Plan for the Year Ending December 31, 2014. Staff Recommendation: Receive. e) Correspondence dated September 30, 2014 from Lee Hanson, Annual Fund Coordinator, Lake Simcoe Conservation Foundation, re: Save The Date - 27th Annual Lake Simcoe Conservation Dinner, The Manor, Carrying Place Golf and Country Club, Wednesday, May 27, 2015. Staff Recommendation: Receive. 913 Page of Page 17 of 295 5.b) Minutes of Council meeting held on Wednesday, October 8... Council Meeting Minutes – October 8, 2014. Motion No. C141008-17 Moved by Meyer, Seconded by Coutanche Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: 1. Oro-Medonte Chamber of Commerce - 2014 Municipal Election - All Candidates Meetings 2. 2014 Municipal Election - Notice to Electors - Watch For Your Voter Notification Card. 3. 2014 Municipal Election - Advance Vote Days Map 4. 2014 Municipal Election - Vote Day Map 5. Carley Community Hall, Thanksgiving Lunch and Tea Room, Saturday, October 11, 2014, 11:00am to 3:00pm, 396 Warminster Sideroad. 6. Township Administration Centre, Thanksgiving Office Closure, Monday, October 13, 2014. 7. Carley Community Hall, Christmas Arts & Crafts Sale, Saturday and Sunday, November 1-2, 2014, 10:00am to 3:00pm, 396 Warminster Sideroad. b) Lake Simcoe Conservation Authority, minutes of meeting held on July 25, 2014. Received. c) Nottawasaga Valley Conservation Authority, minutes of meeting held on August 22, 2014 and highlights from meeting of September 26, 2014. Received. d) Correspondence dated September 23, 2014 from S.E. Bragg, Gaviller & Company LLP re: Audit Plan for the Year Ending December 31, 2014. Received. e) Correspondence dated September 30, 2014 from Lee Hanson, Annual Fund Coordinator, Lake Simcoe Conservation Foundation, re: Save The Date - 27th Annual Lake Simcoe Conservation Dinner, The Manor, Carrying Place Golf and Country Club, Wednesday, May 27, 2015. Received. Carried. 1013 Page of Page 18 of 295 5.b) Minutes of Council meeting held on Wednesday, October 8... Council Meeting Minutes – October 8, 2014. 13.Communications: a) Correspondence dated October 1, 2014 from Charlene Boucher, re: Request for Exemption from By-Law No. 2011-177 (Canine Control By-Law). Motion No. C141008-18 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That the correspondence dated October 1, 2014 from Charlene Boucher, re: Request for Exemption from By-Law No. 2011-177 (Canine Control By-Law) be received. 2. That an exemption be granted to Charlene Boucher under By-Law 2011-177, Canine Control By-law, to harbour more than 3 dogs without a kennel license. 3. That the five dogs to be licensed pursuant to the Canine Control By-Law within 10 business days. 4. That the applicants be advised that the maximum number of dogs permitted at any time under this exemption is five until either a dog ceases to reside at the location or the passing of one of the dogs, but not for more than a period of 2 years. 5. That, in the event more than the permitted 3 dogs continue to reside at the property in October, 2016, Council will consider a further exemption upon written request of the owner. 6. That no breeding of canines be permitted. 7. That should the owners of the dogs contravene any section of the Canine Control By-Law, or Council's decision, this exemption be withdrawn. 8. And That the applicants be advised of Council’s decision under the Director, Corporate Services/Clerk's signature. Carried. b) Correspondence dated October 2, 2014 from Douglas Shand, re: Request for Speed Limit Reduction on Line 9 North, North of Old Barrie Road. Motion No. C141008-19 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That the correspondence dated October 2, 2014 from Douglas Shand, re: Request for Speed Limit Reduction on Line 9 North, North of Old Barrie Road be received and referred to staff for a report. Carried. 1113 Page of Page 19 of 295 5.b) Minutes of Council meeting held on Wednesday, October 8... Council Meeting Minutes – October 8, 2014. 14.Notice of Motions: None. 15.By-Laws: a) By-Law No. 2014-160: A By-law to remove the Holding symbol On lands described as follows: Concession 4, Part of Lot 1, Former Township of Oro, Township of Oro- Medonte, 40 Horseshoe Boulevard. Motion No. C141008-20 Moved by Crawford, Seconded by Evans Be it resolved that By-Law No. 2014-160: A By-law to remove the Holding symbol On lands described as follows: Concession 4, Part of Lot 1, Former Township of Oro, Township of Oro-Medonte, 40 Horseshoe Boulevard be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor after the Township's Solicitor has confirmed that the Site Plan Agreement pursuant to By-Law No. 2014-113 has been registered on the title to the subject lands. Carried. b) By-Law No. 2014-162: A By-law to Authorize the Execution of an Agreement between the Township of Oro-Medonte and David William McFarland and Erin Lynn McFarland to allow for two dwellings. Motion No. C141008-21 Moved by Coutanche, Seconded by Hough Be it resolved that By-Law No. 2014-162: A By-law to Authorize the Execution of an Agreement between the Township of Oro-Medonte and David William McFarland and Erin Lynn McFarland to allow for two dwellings be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 1213 Page of Page 20 of 295 5.b) Minutes of Council meeting held on Wednesday, October 8... Council Meeting Minutes – October 8, 2014. 16.Questions from the Public Clarifying an Agenda Item: 17.Closed Session Items (Unfinished Items): 18.Confirmation By-Law: a) By-Law No. 2014-161, being a by-law to confirm the proceedings of the Council meeting held on Wednesday, October 8, 2014. Motion No. C141008-22 Moved by Coutanche, Seconded by Meyer Be it resolved that By-Law No. 2014-161, being a by-law to confirm the proceedings of the Council meeting held on Wednesday, October 8, 2014 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 19.Adjournment: a) Motion to Adjourn. Motion No. C141008-23 Moved by Evans, Seconded by Lancaster Be it resolved that we do now adjourn at 8:02 p.m. Carried. ____________________________ ____________________________ Mayor, H.S. Hughes Clerk, J. Douglas Irwin 1313 Page of Page 21 of 295 5.c) Minutes of Committee of Adjustment meeting held on Thur... The Township of Oro-Medonte Committee of Adjustment Meeting Minutes Council Chambers Thursday, October 16, 2014Time: 9:36 a.m. Present: Roy Hastings, Chair Bruce Chappell Allan Johnson Larry Tupling Regrets: Scott Macpherson Staff present: Derek Witlib, Manager, Planning Services / Deputy Secretary Treasurer; Marie Brissette, Coordinator, Corporate Services 1.Opening of Meeting: Roy Hastings assumed the Chair and called the meeting to order. 2.Adoption of the Agenda: a) Motion to Adopt the Agenda. Motion No. CA141016-1 Moved by Tupling, Seconded by Chappell It is recommended that the agenda for the Committee of Adjustment meeting of Thursday, October 16, 2014 be received and adopted. Carried. 3.Disclosure of Pecuniary Interest: None declared. 4.Adoption of Minutes: a) Minutes of Committee of Adjustment meeting held on Thursday, September 18, 2014. Motion No. CA141016-2 Moved by Johnson, Seconded by Chappell It is recommended that the draft minutes of the Committee of Adjustment meeting held on Thursday, September 18, 2014 be adopted as printed and circulated. Carried. 16 Page of Page 22 of 295 5.c) Minutes of Committee of Adjustment meeting held on Thur... Committee of Adjustment Meeting Minutes – October 16, 2014. 5.Public Meetings: a) 2014-B-06 (Douglas Bidmead), 6055 Line 9 North, Application for consent for the creation of new lot for the purpose of separating an existing dwelling from a gravel pit \[Deferred from the June 19, 2014 meeting\]. Brooke Jacoby, agent for the applicant, was present. Motion No. CA141016-3 Moved by Chappell, Seconded by Tupling It is recommended that the Committee of Adjustment approve Consent Application 2014-B-06 for the creation of a new lot for the purpose of residential use, and subject to the following conditions: a) That one copy of a Registered Reference Plan of the subject lands prepared by an Ontario Land Surveyor be submitted to the Township; b) That the applicant’s solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Township; c) That the applicant dedicate to the Township a fee of $2,000 as a cash-in-lieu of parkland contribution pursuant to subsection 53(13) of the Planning Act, R.S.O. 1990 c. P. 13.; d) That all municipal taxes be paid to the Township; e) That the Township apply a holding (“H”) provision on the Agricultural/Rural zoned portion of the retained parcel to prevent residential development on the same lands as a licensed aggregate pit; f) That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice of decision; g) That the Township issue a Certificate utilizing Form 2, under Section 53(42) of the Planning Act R.S.O. 1990, without qualification. Carried. 26 Page of Page 23 of 295 5.c) Minutes of Committee of Adjustment meeting held on Thur... Committee of Adjustment Meeting Minutes – October 16, 2014. b) 2014-A-29 (Braestone Development Corporation), 2979 Line 8 North, Application for relief from maximum height of accessory building and maximum size of an accessory building. Eldon Theodore, Planner for the applicant, was present. Motion No. CA141016-4 Moved by Tupling, Seconded by Johnson It is recommended that the Committee of Adjustment approve Minor Variance Application 2014-A-29, to allow for detached accessory buildings (garages/coach houses) with a maximum height of 6 metres (19.6 feet) and a maximum gross floor area of 108 square metres (1,162 square feet); and subject to the following conditions: a) That, notwithstanding Sections 5.1.4 and 5.1.6 of Zoning By-law 97-95, the proposed accessory buildings shall otherwise comply with all other applicable provisions of the Zoning By-Law; b) That the buildings and structures on the property be generally in conformity with the dimensions as set out on the application and sketches submitted and approved by the Committee; c) Prior to the issuance of an Occupancy Permit, that an Ontario Land Surveyor provide verification to the Township of compliance with the Committee’s decision by way of survey/real property report confirming the detached accessory buildings do not exceed a maximum height of 6 metres (19.6 feet) and with a maximum gross floor area of 108 square metres (1,162 square feet); d) That the variances apply only to those portions of the subject lands that are zoned for residential uses; e) That the appropriate zoning certificate and building permit be obtained from the Township only after the Committee’s decision becomes final and binding and all other applicable matters pertaining to the draft plan of subdivision have been addressed to the satisfaction of the Township. Carried. 36 Page of Page 24 of 295 5.c) Minutes of Committee of Adjustment meeting held on Thur... Committee of Adjustment Meeting Minutes – October 16, 2014. c) 2014-A-30 (Justin LeMay on behalf of Don & Ashley Hubbert), 375 Ridge Road East, Application for relief from minimum setback from front lot line for an agricultural building. Justin LeMay, agent for the applicants, was present. Motion No. CA141016-5 Moved by Johnson, Seconded by Tupling It is recommended that the Committee of Adjustment approve Minor Variance Application 2014-A-30, to permit the construction of an agricultural building with a reduced front yard setback of 16.0 metres; and subject to the following conditions: a) That, notwithstanding Table B4 (C) (minimum setback from front lot line for agricultural buildings) of Zoning By-law 97-95, the proposed addition shall otherwise comply with all other applicable provisions of the Zoning By-Law; b) That the proposed buildings/structures and landscaping on the property be in conformity with the dimensions as set out on the application and sketches submitted and approved by the Committee; c) That the applicant will satisfy any requirements imposed by the County of Simcoe; d) That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee’s decision by 1) pinning the foundation wall and 2) verifying by way of survey/real property report, prior to pouring of the foundation, that the agricultural building be located no closer than 16.0 metres from the front yard lot line; and e) That the appropriate Zoning Certificate, and Building Permits be obtained from the Township only after the Committee’s decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13. Carried. 46 Page of Page 25 of 295 5.c) Minutes of Committee of Adjustment meeting held on Thur... Committee of Adjustment Meeting Minutes – October 16, 2014. d) 2014-A-31 (George Wallace), 16 Seneca Lane, Application for relief for a detached accessory buildings shall not be located in the front yard. George Wallace, applicant, was present. Kelly and Salvatore Scaglione, neighbours, noted the proposed garage would obscure their view and set a precedent for the neighbourhood. She added that the back of the properties could accommodate storage buildings. Motion No. CA141016-6 Moved by Chappell, Seconded by Johnson It is recommended that the Committee of Adjustment defers Minor Variance Application 2014- A-31, at the request of the applicant. Carried. 56 Page of Page 26 of 295 5.c) Minutes of Committee of Adjustment meeting held on Thur... Committee of Adjustment Meeting Minutes – October 16, 2014. 6.New Business: None. 7.Notice of Motion: None. 8.Next Meeting Date: Thursday, November 20, 2014 at 9:30 a.m. 9.Adjournment: a) Motion to Adjourn. Motion No. C141016-7 Moved by Tupling, Seconded by Johnson It is recommended that we now adjourn at 10:50 a.m. Carried. Roy Hastings, Chair Derek Witlib, Deputy Secretary Treasurer 66 Page of Page 27 of 295 10.a) Report No. FI2014-22, Paul Gravelle, Director, Finance... Page 28 of 295 10.a) Report No. FI2014-22, Paul Gravelle, Director, Finance... Page 29 of 295 10.a) Report No. FI2014-22, Paul Gravelle, Director, Finance... Page 30 of 295 10.b) Report No. FD2014-04, Hugh Murray, Fire Chief, re: Fir... Page 31 of 295 10.b) Report No. FD2014-04, Hugh Murray, Fire Chief, re: Fir... Page 32 of 295 10.b) Report No. FD2014-04, Hugh Murray, Fire Chief, re: Fir... Page 33 of 295 10.c) Report No. DS2014-060, Andria Leigh, Director, Develop... Page 34 of 295 10.c) Report No. DS2014-060, Andria Leigh, Director, Develop... Page 35 of 295 10.c) Report No. DS2014-060, Andria Leigh, Director, Develop... Page 36 of 295 10.c) Report No. DS2014-060, Andria Leigh, Director, Develop... Page 37 of 295 10.c) Report No. DS2014-060, Andria Leigh, Director, Develop... Page 38 of 295 10.c) Report No. DS2014-060, Andria Leigh, Director, Develop... Page 39 of 295 10.c) Report No. DS2014-060, Andria Leigh, Director, Develop... Page 40 of 295 10.d) Report No. DS2014-061, Andria Leigh, Director, Develop... Page 41 of 295 10.d) Report No. DS2014-061, Andria Leigh, Director, Develop... Page 42 of 295 10.d) Report No. DS2014-061, Andria Leigh, Director, Develop... Page 43 of 295 10.d) Report No. DS2014-061, Andria Leigh, Director, Develop... Page 44 of 295 10.d) Report No. DS2014-061, Andria Leigh, Director, Develop... Page 45 of 295 10.d) Report No. DS2014-061, Andria Leigh, Director, Develop... 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REPORT Report No.To:Prepared By: DS 2014-065 CouncilAndria Leigh, Director, Development Services Meeting Date:Subject:Motion # November 12, 2014 Braestone Development _____________________ Corporation - Proposed Roll #:R.M.S. File #: Subdivision Agreement 4346-010-004-04000-D12-42408 Servicing Amendments, 0000 Concession 9, Pt Lot 2 and Lot 3, RP51R-21804 Part 1, Concession 9 (Oro) File: 43-T-91031 RECOMMENDATION(S): Requires Action For Information Only X It is recommended that: 1. Report No. DS 2014-065 be received and adopted. 2. That the proposed subdivision agreement be amended to include wording regarding the “no occupancy” requirements, the “Form of No Occupancy Agreement” in order to permit building permits to be issued during construction and testing of the water supply and distribution system, and to enable the Township to collect the associated securities to ensure compliance with the no occupancy requirements. 3. That the Developer be advised of Council’s decision. BACKGROUND: The subject lands are located south of the Horseshoe Valley Road between Line 8 North and Line 9 North as identified on the attached location map (Schedule 1). The lands were approved for a 230 lot residential subdivision in 1994 by the Ontario Municipal Board (OMB). There are 35 draft plan conditions that formed part of the OMB approval, which are required to be fulfilled in order to proceed to final registration, the developer is currently proceeding the obtain clearance for these conditions; however a number of the conditions cannot be satisfied until the subdivision agreement is finalized and presented to the various agencies for their review and approval. In September 2014, the developer and their consultant presented their request to Council to seek flexibility in the wording contained in the subdivision agreement in order to permit building permit issuance in the Braestone subdivision in advance of the DEVELOPMENT SERVICES November 12, 2014 Report No. DS2014-065 Page 1 of 14 Page 70 of 295 10.h) Report DS2014-065, Andria Leigh, Director, Development... Page 71 of 295 10.h) Report DS2014-065, Andria Leigh, Director, Development... Page 72 of 295 10.h) Report DS2014-065, Andria Leigh, Director, Development... Page 73 of 295 10.h) Report DS2014-065, Andria Leigh, Director, Development... Page 74 of 295 10.h) Report DS2014-065, Andria Leigh, Director, Development... Page 75 of 295 10.h) Report DS2014-065, Andria Leigh, Director, Development... Page 76 of 295 10.h) Report DS2014-065, Andria Leigh, Director, Development... Page 77 of 295 10.h) Report DS2014-065, Andria Leigh, Director, Development... Page 78 of 295 10.h) Report DS2014-065, Andria Leigh, Director, Development... Page 79 of 295 10.h) Report DS2014-065, Andria Leigh, Director, Development... Page 80 of 295 10.h) Report DS2014-065, Andria Leigh, Director, Development... Page 81 of 295 10.h) Report DS2014-065, Andria Leigh, Director, Development... Page 82 of 295 10.h) Report DS2014-065, Andria Leigh, Director, Development... Page 83 of 295 10.i) Report DS2014-066, Andria Leigh, Director, Development... Page 84 of 295 10.i) Report DS2014-066, Andria Leigh, Director, Development... Page 85 of 295 10.i) Report DS2014-066, Andria Leigh, Director, Development... Page 86 of 295 10.i) Report DS2014-066, Andria Leigh, Director, Development... Page 87 of 295 10.i) Report DS2014-066, Andria Leigh, Director, Development... Page 88 of 295 10.j) Report No. CS2014-22, Doug Irwin, Director, Corporate ... Page 89 of 295 10.j) Report No. CS2014-22, Doug Irwin, Director, Corporate ... Page 90 of 295 10.k) Report No. CS2014-23, Doug Irwin, Director, Corporate ... Page 91 of 295 10.k) Report No. CS2014-23, Doug Irwin, Director, Corporate ... Page 92 of 295 10.k) Report No. CS2014-23, Doug Irwin, Director, Corporate ... Page 93 of 295 10.k) Report No. CS2014-23, Doug Irwin, Director, Corporate ... Page 94 of 295 10.k) Report No. CS2014-23, Doug Irwin, Director, Corporate ... Page 95 of 295 10.k) Report No. CS2014-23, Doug Irwin, Director, Corporate ... Page 96 of 295 11.a) Mayor H.S. Hughes, correspondence dated October 30, 20... From: Hilton, Joe \[mailto:JHilton@bdo.ca\] Sent: Thursday, October 30, 2014 1:05 PM To: Hughes, Harry Subject: FW: Thanks to you, more cities are standing up for our environment rights Dear Mayor Hughes, I’m not sure if you have heard of the Blue Dot Tour described below. Basically, they are trying to establish the legislated right for all Canadians to breathe fresh air, drink clean water and eat healthy food. Pretty basic. The plan is to start with declarations by local municipal governments. With enough municipal support, the plan would then be to push for environmental bills of rights at the provincial level, and then push to amend the Canadian Charter of Rights and Freedoms. This is a recent movement and four communities have now signed on including Vancouver. I think this is a great idea to get behind and I pass it on for your consideration. Sincerely, Joe Hilton From: Michiah Prull, David Suzuki Foundation \[mailto:subscribers@davidsuzuki.org\] Sent: Thursday, October 30, 2014 12:30 PM To: Hilton, Joe Subject: Thanks to you, more cities are standing up for our environment rights Join the movement to recognize every Canadian's right to live in a healthy environment. Thanks to you, more cities are standing up for our environment rights Dear Joe, First there was the Montreal borough of Rosemont-La Petite-Patrie. 1 Page 97 of 295 11.a) Mayor H.S. Hughes, correspondence dated October 30, 20... Then, on October 14, Richmond, B.C., became the first Canadian city to pass a declaration recognizing the right to a healthy environment. The very next day, the town of The Pas, Manitoba, joined in. And just yesterday afternoon, the City of Vancouver formally recognized the right to a healthy environment as part of its Healthy City Strategy. Four Canadian communities now recognize our fundamental right to a healthy environment! Now let’s take it to the next level. Sign the petition now and call on your community to be next! In the few short weeks since the start of this cross-country journey with David Suzuki, people like you all over Canada have shown that standing up and taking action where you live can lead to extraordinary things. This rising tide means every day we get closer to a Canada where the people and places we love are protected. We get closer to a Canada where everyone’s right to breathe fresh air, drink clean water and eat healthy food is recognized no matter who you are or where you live. And we get closer to a Canada where we consider the health of our children and of future first, generations before deciding how to go forward. Help make your community next. Share the petition and commit to signing up three more people who live in your community. Thanks to you, we are getting closer to this vision of Canada, but we still have a long way to go. What has happened in Rosemont-La Petite-Patrie, Richmond, The Pas and now Vancouver is just the beginning and it shows that if we take action where we live, our communities can reflect our values. Already more than 54,000 people have signed the petition supporting the right to a healthy environment and have sent messages to their local leaders. The more of us who demonstrate our support, the more traction this movement will gain. Commit to building this movement in your community by reaching out to three more people — a friend, a neighbour or a family member — and getting them to sign on as well. Usethis Facebook invitation and share your personal reasons for caring about this right with the people who matter most to you. Four municipal governments are now standing with us — an incredible achievement. You can make sure your community is next. We know that extraordinary action starts with ordinary people. Please join the Blue Dot movement, encourage others to join — and help this movement grow. 2 Page 98 of 295 11.a) Mayor H.S. Hughes, correspondence dated October 30, 20... Sincerely, Michiah Prull Director, Communications and Public Engagement Support the David Suzuki Foundation! Our dedicated team ensures that even the smallest contributions go a long way towards protecting nature in Canada. This email was sent to jhilton@bdo.ca. To configure which emails we send you, please manage your content preferences here. If you no longer wish to receive any email from the David Suzuki Foundation, you can unsubscribe at any time. The David Suzuki Foundation is a registered charity in both Canada (BN 127756716RR0001) and the United States (94-3204049). We are located at 219-2211 West 4th Avenue, Vancouver, B.C., V6K 4S2, and we also have offices in Montreal and Toronto. Please visit our website for more information on how to contact us. The information contained in this communication is confidential and intended only for the use of those to whom it is addressed. If you have received this communication in error, please notify me by telephone (collect if necessary) and delete or destroy any copies of it. Thank you. 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BDO est la marque utilisée pour désigner le réseau BDO et chacune de ses sociétés membres. 3 Page 99 of 295 Remembrance Day Office Closure The Township of Oro-Medonte offices will be closed on th Tuesday, November 11 in observation of Remembrance Day. th The offices will re-open on Wednesday, November 12 for regular business hours. Page 100 of 295 12.a) Announcements of Interest to the Public Township of Or... OYSTN RDER OUR PRING REES OW DJ16 EADLINE ANUARY TH Severn Sound Environmental Association is once again working with Dufferin Simcoe Stewardship and the Township of Oro-Medonte to distribute tree seedlings. Property owners can purchase reasonably priced, native tree and shrub seedlings for planting in early spring. Tree seedlings must be pre-ordered. The deadline for ordering is th Friday, January 16, 2015. Seedlings are bare-root plants (i.e., not potted) and are sold in bundles of 10. The age, size and cost of seedlings varies by species: seedlings are 2 to 4 years Prices range from $14 to $20 per bundle. Visit www.severnsound.ca/trees.htm for full program details \[including instructions for ordering, species selection guide, site preparation information, and answers to Frequently Asked Questions\], or telephone Michelle Hudolin, Severn Sound Environmental Association (705-527-5166 ext. 202). Red Oak White Spruce (bundle of 10 seedlings) (bundle of 10 seedlings) Page 101 of 295 12.b) Minutes of Midland Public Library meeting held on Augu... Page 102 of 295 12.b) Minutes of Midland Public Library meeting held on Augu... Page 103 of 295 12.b) Minutes of Midland Public Library meeting held on Augu... Page 104 of 295 12.b) Minutes of Midland Public Library meeting held on Augu... Page 105 of 295 12.b) Minutes of Midland Public Library meeting held on Augu... Page 106 of 295 12.b) Minutes of Midland Public Library meeting held on Augu... Page 107 of 295 12.b) Minutes of Midland Public Library meeting held on Augu... Page 108 of 295 12.c) Minutes of Lake Simcoe Region Conservation Authority m... NO. BOD-09-14 Friday, September 26, 2014 120 Bayview Parkway, Newmarket, ON MINUTES LSRCA Board Members Present: LSRCA Staff Present: Regional Councillor D. Bath, Chair D. G. Wood, Chief Administrative Officer Mayor G. Dawe, Vice-Chair B. Kemp, General Manager, Conservation Lands Councillor M. Baier R. Jarrett, General Manager, Communications & Education Regional Councillor J. Ballinger J. Lee, General Manager, Corporate & Financial Services Mr. E. Bull M. Walters, General Manager, Watershed Management Councillor D. Crake R. Baldwin, Director, Planning & Development Services Regional Councillor B. Drew T. Barnett, Coordinator, BOD/CAO, Project & Services Councillor A. Eek B. Booth, Manager, Planning, Regulations & Enforcement Councillor D. Evans T. Hogenbirk, Manager, Engineering and Technical Councillor K. Ferdinands S. Jagminas, Communications Specialist Mayor V. Hackson E. MacDonald, Enforcement Officer Councillor B. Haire Communications & Education Councillor D. Kerwin K. Yemm, Manager, Corporate Communications Councillor S. Strangway Councillor B. Ward Regional Councillor D. Wheeler Regrets: Councillor P. Craig Mayor A. Orsi I.DECLARATION OF PECUNIARY INTEREST None noted for the record of this meeting. II.APPROVAL OF THE AGENDA Moved by: S. Strangway Seconded by: A. Eek BOD-143-14 RESOLVED THAT the content of the Agenda for the September 26, 2014 meeting of the LSRCA Board of Directors be approved as presented. CARRIED III.ADOPTION OF THE MINUTES a)Board of Directors July 25, 2014 Moved by: V. Hackson Seconded by: D. Wheeler BOD-144-14 RESOLVED -08-14 held on Friday, July 25, 2014 be approved as printed and circulated. CARRIED Page 109 of 295 12.c) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority -09-14 September 26, 2014 Minutes Page 2 of 6 IV.ANNOUNCEMENTS th a)17 International RiverFoundation River ƭǤƒƦƚƭźǒƒ CAO Gayle Wood advised that General Manager, Watershed Management, Mike Walters, has just th returned from Canberra, Australia, where he represented LSRCA at the 17 International RiverFoundation River ƭǤƒƦƚƭźǒƒ. GM Walters advised that River Rhine was the winner of the 2014 Thiess International River ƦƩźǩĻ. GM Walters noted that his presentation at the River ƭǤƒƦƚƭźǒƒ was on Climate Change. GM Walters presented a River Journeys III as well as the current Vice Chair. b)LSRCA General Manager, Conservation Lands Invitation - 2015 North American Riverprize; CAO Wood announced that General Manager, Brian Kemp, has accepted a very exciting invitation to sit st on the judging panel for the 1 North American River ƦƩźǩĻ Twinning Project with our partners from the Ayuquila-Armeria River Basin in Mexico. CAO Wood also announced the sad passing of the former Mayor of Jalisco, Mexico earlier this week, noting that condolences had been sent to all of our twinning partners from staff and Board members. c)Appointment of LSRCA Acting General Manager, Watershed Management General Manager, Watershed Management, Michael Walters, who is set to become LSRCA Chief Administrative Officers on October 6, 2014 upon the retirement of the current CAO Gayle Wood, th, announced that effective October 6Rob Baldwin, currently Director, Planning & Development Services, will be the Acting General Manager, Watershed Management. d)Update on 2014 Municipal Elections Chair Bath offered congratulations to Board members Regional Councillor Bobbie Drew, Township of Scugog, and Regional Councillor Danny Wheeler, Town of Georgina, on being acclaimed in their respective municipal elections. CAO Wood reminder Board members that the current term as LSRCA Board members continues until January 2015, when members are expected to attend the Annual General Meeting. e)Lake Simcoe Living Magazine Chair Bath directed Board members to the Lake Simcoe Living Magazine which had been handed out, noting that this edition featured an article on CAO Gayle Wood (Pages 14-15), as well as the latest Lake Simcoe Science article (Pages 22-23). CAO Wood recognized the great relationship LSRCA has with Lake Simcoe Living Magazine, and thanked our Communications staff for always providing the magazine with content. V.DEPUTATIONS There were no deputations for this meeting. VI.HEARINGS There were no hearings for this meeting. Page 110 of 295 12.c) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority -09-14 September 26, 2014 Minutes Page 3 of 6 VII.PRESENTATIONS There were no presentations for this meeting. VIII.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION The Board identified Items 1e), 2, 3, 4, 5, and 6 as items requiring separate discussion. IX.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by: G. Dawe Seconded by: BOD-145-14 RESOLVED THAT the following recommendations respecting the matters listed as , and staff be authorized to take all necessary action required to give effect to same. CARRIED 1.Correspondence BOD-146-14 RESOLVED THAT correspondence listed in the agenda as Items 1 a, b, c, d, f, g, and h be received for information. CARRIED X.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1.Correspondence Councillor Eek asked for clarification on the significance of the referenced in Item e). GM Walters explained that this phrase was used as a result of a new regulation, and the letter reflects a misunderstanding between the provincial planning and Section 28 regulation processes. GM Walters went on to explain that our Board of Directors set our policies, and what we are doing is not illegal. He also explained that the issue is that we acknowledge previous planning approvals and legislation at that time, and that not acknowledging these approvals and legislation would likely result in increased liability of potential legal action. Moved by: D. Kerwin Seconded by: A. Eek BOD-147-14 RESOLVED THAT correspondence listed in the agenda as Items 1 e) be received for information. CARRIED 2.Budget Status Report General Manager, Corporate and Financial Services, Jocelyn Lee provided Board members with an update on the budget status, noting that numbers are running a bit behind at the end of August; however, activity will pick up as expected in the fall. GM Lee also noted that a small surplus is projected for the fourth quarter, and projects are currently being identified for its use. Moved by: B. Drew Seconded by: D. Kerwin Page 111 of 295 12.c) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority -09-14 September 26, 2014 Minutes Page 4 of 6 BOD-148-14 RESOLVED THAT Staff Report No. 61-14-BOD regarding the Authority Budget Status for the eight month period ending August 31, 2014 be received for information. CARRIED 3.Appointment of Evan MacDonald as an Enforcement Officer under the Conservation Authorities Act Director, Planning & Development Services, Rob Baldwin introduced est Enforcement Officer, Evan MacDonald to the Board, noting that the York Region Service Agreement allows for an additional enforcement officer, bringing the total to three. Mr. Baldwin explained that each enforcement officer has now been assigned a designated area as follows: Brian Burr will cover Durham Region and Kawartha Lakes; Christopher Cummings will cover York Region, while Evan MacDonald will cover Barrie and Simcoe County. Chair Bath welcomed Mr. MacDonald to LSRCA. Moved by: B. Ward Seconded by: M. Baier BOD-149-14 RESOLVED THAT Staff Report No. 62-14-BOD regarding the appointment of Mr. Evan MacDonald as an Enforcement Officer for the Lake Simcoe Region Conservation Authority for Sections 28 and 29 of the Conservation Authorities Act be approved. CARRIED 4.Updates to Regulation Limit Maps Director, Planning & Development Services, Rob Baldwin reminded Board members that regulations updates had been brought forward earlier in the year. Since that time, two public sessions have been held to allow for public participation. Attendance was low at both sessions. Chair Bath expressed that she felt additional advertising could have been done on the east side of the lake for the public sessions. A discussion took place on the methods used by LSRCA to advertise, and how to best advertise for these public sessions in the future. The Metroland brand of papers was recommended as a widely read source. Manager, Corporate Communications, Kristen Yemm advised that a comprehensive plan is devised prior to any public event; however, deadlines for local newspapers can vary quite a bit, some having monthly deadlines. Ms. Yemm also noted that LSRCA also utilizes social media to advertise, but noted that the Communications Department is a small staff with a limited budget. Board members also suggested printed pamphlets in doctors` offices, coffee shops, and restaurants, as well as acquiring email addresses for mailings. Moved by: D. Kerwin Seconded by: G. Dawe BOD-150-14 RESOLVED THAT Staff Report No. 63-14-BOD regarding regarding the Updates to Regulation Limit Maps be received for information. CARRIED 5.CAO Transition Plan Chair Bath thanked General Manager, Watershed Management for his presentation that was included in the agenda on his short-term plan as the incoming Chief Administrative Officer, and noted that Mr. Walters will bring an update to the December Board of Directors` meeting. Page 112 of 295 12.c) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority -09-14 September 26, 2014 Minutes Page 5 of 6 Moved by: D. Kerwin Seconded by: V. Hackson BOD-151-14 RESOLVED THAT Staff Report No. 64-14-BOD regarding the Chief Administrative Officer Transition Plan be received for information. CARRIED 6.Policy on the Use of LSRCA Facilities for Campaigning Purposes Councillor Donnell commented on Staff Report No. 65-14-BOD, noting that he did not feel a legal opinion was required regarding the use of LSRCA facilities for campaigning purposes. Other members felt a legal opinion would be beneficial. A discussion ensued, and Board members felt that a modified resolution to that which had been recommended by staff would suffice. Moved by: J. ODonnell Seconded by: D. Kerwin BOD-152-14 RESOLVED THAT Staff Report No. 65-14-BOD regarding the use of LSRCA resources for election campaign purposes be received; and FURTHER THAT the policy of LSRCA be that candidates for federal, provincial or local Council cannot use the facilities, equipment, supplies, services, staff or other resources of LSRCA for any election campaign related purpose, including undertaking any campaign-related activities on CARRIED XI.CLOSED SESSION The Board moved to Closed Session to deal with a confidential human resources matter. Moved by: D. Kerwin Seconded by: S. Strangway BOD-153-14 RESOLVED THAT the Board move to Closed Session to deal with confidential human resources and land matters; and FURTHER THAT the Chief Administrative Officer, Members of the Executive Management Team, Coordinator BOD/CAO, Manager, Corporate Communications, and Senior Administrative Assistant, Communications & Education remain in the meeting for the discussion on Item a); and FURTHER THAT the Chief Administrative Officer, the Members of the Executive Management Team, the Manager, Human Resources, the Coordinator BOD/CAO, and the consultant from Human Routes Consulting remain in the meeting for the discussion on Item b). CARRIED The Board rose from Closed Session and reported findings. Moved by: D. Kerwin Seconded by: G. Dawe BOD-154-14 RESOLVED THAT the Board rise from Closed Session and report findings. CARRIED Page 113 of 295 12.c) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority -09-14 September 26, 2014 Minutes Page 6 of 6 a)2014 Conservation Awards Moved by: V. Hackson Seconded by: J. Ballinger BOD-155-14 RESOLVED THAT Confidential Staff Report No. 66-14-BOD regarding the recipients of the 2014 Conservation Awards be received; and FURTHER THAT the recommendations contained within Confidential Staff Report 66-14-BOD be approved. CARRIED b)Confidential Human Resources Matter Moved by: D. Kerwin Seconded by: B. Haire BOD-156-14 RESOLVED THAT Confidential presentation and Confidential Staff Report No. 67- 14-BOD regarding a human resources matter be received; and FURTHER THAT the recommendations contained within Confidential Staff Report No. 67-14-BOD be approved. CARRIED XII.OTHER BUSINESS a)Chair Bath offered best wishes to the candidates running in upcoming municipal election. b)Chair Bath and members of the Board thanked CAO Gayle Wood for all her contributions during her nineteen years of dedicated service to LSRCA and wished her well in her new endeavours. XIII.ADJOURNMENT The meeting was adjourned at 11:40 a.m. on a motion by D. Kerwin. ____________________________________ ____________________________________ Deputy Mayor/Regional Councillor Debbie Bath per D. Gayle Wood Chair Chief Administrative Officer Page 114 of 295 12.d) Minutes of Nottawasaga Valley Conservation Authority m... NOTTAWASAGA VALLEY CONSERVATION AUTHORITY BOARD OF DIRECTORS 10/14 MINUTES Friday September 26, 2014 Date: th Location: Utopia Hall, 8396 6 Line, Utopia, Ontario Present: Chair: Nina Bifolchi Town of Wasaga Beach Past Chair: Walter Benotto Town of Shelburne Members: Mary Brett Township of Adjala-Tosorontio Mel Coutanche Township of Oro-Medonte Earl Hawkins Township of Mulmur Donna Jebb Town of New Tecumseth Rob Keffer Township of Bradford West Gwillimbury Arif Khan City of Barrie Doug Lougheed Town of Innisfil (left the meeting at 10:00 a.m.) Kevin Lloyd Town of Collingwood Bob Marrs Town of New Tecumseth Fred Nix Town of Mono Perry Ritchie Township of Springwater Alicia Savage Township of Clearview George Watson Town of Wasaga Beach Percy Way Township of Amaranth Rick Webster Township of Springwater Darren White Township of Melancthon Keith White Township of Essa Regrets: Vice Chair: Gail Ardiel Town of the Blue Mountains Dan Davidson Town of Innisfil Mike Edwards Town of Collingwood Ralph Hough Township of Oro-Medonte Paul McQueen Municipality of Grey Highlands Brent Preston Township of Clearview Michael Smith Township of Essa Staff: Sheryl Flannagan, Acting Chief Administrative Officer/Director of Corporate Services Byron Wesson, Director of Land Operations and Stewardship Services Glenn Switzer, Director of Engineering and IT Chris Hibberd, Director of Planning Ryan Post, Hydrogeologist/Source Protection Coordinator Laurie Barron, Executive Assistant/Recorder Page 115 of 295 12.d) Minutes of Nottawasaga Valley Conservation Authority m... BOARD OF DIRECTORS MINUTES No: 10-14 26 September, 2014 Page 2 of 9 CALL TO ORDER Chair Bifolchi called the meeting to order at 9:00 a.m. 1.MOTION TO ADOPT AGENDA Chair Bifolchi requested the Boards approval to move items 9.1 through to 9.5 reports of the Hydrogeologist to the beginning of the agenda to accommodate staff. In addition item 7, In-camera report of the Director of Land Operations and Stewardship Services was moved to the last item on the agenda. The Board of Directors agreed. RES.#1 MOVED BY: Doug Lougheed SECONDED BY: Donna Jebb RESOLVED THAT: The Agenda for Board of Directors Meeting #10/14 dated 26 September, 2014 be adopted as amended. Carried; 2.PECUNIARY INTEREST DECLARATION None declared 3.MINUTES 3.1Minutes of the Agricultural Advisory Committee Meeting 03/14 dated 11 July, 2014 RES.#2 MOVED BY: Donna Jebb SECONDED BY: Doug Lougheed RESOLVED THAT: the Minutes of the Agricultural Advisory Committee Meeting 03/14 dated 11 July, 2014 be received. Carried; 3.2 Minutes of the Board of Directors Meeting 08/14 dated 22 August, 2014 RES.#3 MOVED BY: Doug Lougheed SECONDED BY: Donna Jebb RESOLVED THAT: the Minutes of the Board of Directors Meeting 08/14 dated 22 August, 2014 be approved. Carried; 3.3 Minutes of the Board of Directors Meeting 09/14 dated 5 September, 2014 RES.#4 MOVED BY: Donna Jebb SECONDED BY: Doug Lougheed RESOLVED THAT: the Minutes of the Board of Directors Meeting 09/14 dated 5 September, 2014 be approved. Carried; Page 116 of 295 12.d) Minutes of Nottawasaga Valley Conservation Authority m... BOARD OF DIRECTORS MINUTES No: 10-14 26 September, 2014 Page 3 of 9 4.BUSINESS ARISING FROM MINUTES None noted 5. PRESENTATION: Ducks Unlimited - Presenter: Alexandra Service The Lake Simcoe Georgian Bay Wetland Collaborative is a partnership initiative aimed at reducing phosphorus and other nutrients flowing into Lake Simcoe and southeastern Georgian Bay through wetland conservation. Ducks Unlimited Canada has teamed up with the Nottawasaga Valley CA, Lake Simcoe CA and Severn Sound Environmental to provide an innovative wetland conservation program through landowner outreach, municipal engagement and research Discussion regarding land use planning and pond policies concluded that back in early 2015. 9. REPORTS OF THE HYDROGEOLOGIST-SOURCE PROCTECTION COORDINATOR AND THE DIRECTOR OF ENGINEERING AND IT 9.1 Transfer of the municipalities of Collingwood, New Tecumseth, Mono, and Shelburne Clean Water Act Part IV Enforcement Responsibilities to the Nottawasaga Valley Conservation Authority RES.#5 MOVED BY: Mel Coutanche SECONDED BY: Rick Webster RESOLVED THAT: the staff report regarding the transfer of Clean Water Act, 2006 Part IV enforcement responsibilities from municipalities of Collingwood, New Tecumseth, Mono, and Shelburne to the Nottawasaga Valley Conservation Authority (NVCA) be approved; and THAT: an enforcement transfer agreement as required through Sections 48 (1-3) of the Act be executed; and FURTHER THAT: the NVCA Board of Directors approves the Director of Corporate Services to enter into agreement with other municipalities that requested the transfer of Part IV powers to the NVCA. Carried; Page 117 of 295 12.d) Minutes of Nottawasaga Valley Conservation Authority m... BOARD OF DIRECTORS MINUTES No: 10-14 26 September, 2014 Page 4 of 9 9.2 Appointment of Risk Management Official and Risk Management Inspector for the Nottawasaga Valley Conservation Authority as required under Sections 48 (1-3) of the Clean Water Act, 2006 RES.#6 MOVED BY: Rick Webster SECONDED BY: Mel Countanche RESOLVED THAT: the appointment of Mr. Ryan Post as Risk Management Official and Risk Management Inspector as required under Sections 48 (1- 3) of the Clean Water Act, 2006 be approved; and FURTHER THAT: a certificate of appointment be issued as required by Section 48(3) of the Act. Unanimously Carried; 9.3 Landowner agreements for groundwater monitoring wells. RES.#7 MOVED BY: Mel Countanche SECONDED BY: Kevin Lloyd RESOLVED THAT: the NVCA Board of Directors authorize the Director of Corporate Services to enter into a landowner agreement with the municipalities of New Tecumseth, Adjala-Tosorontio, and Essa and the County of Simcoe Forest for the purpose of the inclusion of monitoring wells into the NVCA Groundwater Monitoring Network Carried; 9.4 Approval of NVCA Participation in the MNR approved project entitle RES.#8 MOVED BY: Kevin Lloyd SECONDED BY: Mel Countanche RESOLVED THAT: the Board of Directors endorses NVCA participation in ught Indicator Lag Time FURTHER THAT: the Board of Directors authorize the Director of Corporate Services to enter into an agreement on behalf of the NVCA. Carried; Page 118 of 295 12.d) Minutes of Nottawasaga Valley Conservation Authority m... BOARD OF DIRECTORS MINUTES No: 10-14 26 September, 2014 Page 5 of 9 9.5Approval of NVCA participation in the MNR funded, SCC E RES.#9 MOVED BY: Mel Countanche SECONDED BY: Walter Benotto RESOLVED THAT: the Board of Directors endorses NVCA participation in thHine's Emerald and Digger Crayfish Knowledge in Minesing Wetlands- contractor; and FURTHER THAT: the Board authorizes the Director of Corporate Services to enter in agreement on behalf of the NVCA. Carried; 6. REPORTS OF THE DIRECTOR OF LAND OPERATIONS AND STEWARDSHIP SERVICES 6.1 Recommendations for Preferred Contractors Based on NVCA Request for Quote RFQ 1/2014 RES.#10 MOVED BY: Bob Marrs SECONDED BY: Perry Ritchie RESOLVED THAT: NVCA RFQ 1/2014 including: - Heavy Machinery and Trucking Services 1) Rumball Excavation and Haulage 2) Collis Environmental Consulting - Stream Habitat Restoration Crew Collis Environmental Consulting - Water Resource Engineer GSS Engineering Consultants Limited - River Morphologist Geo Morphix Ltd. - Soil Anchor Supplier Simcoe Environmental Technology Carried; 6.2 2015 Tree Planting Schedule RES.#11 MOVED BY: Bob Marrs SECONDED BY: Perry Ritchie RESOLVED THAT: the Board approves the proposed 2015 Tree Planting Fee Schedule; and THAT: staff incorporate the new Fee Schedule into the 2015 Budget and Business Plan. Carried; Page 119 of 295 12.d) Minutes of Nottawasaga Valley Conservation Authority m... BOARD OF DIRECTORS MINUTES No: 10-14 26 September, 2014 Page 6 of 9 6.3 Beeton Creek Property Lease RES.#12 MOVED BY: Bob Marrs SECONDED BY: Perry Ritchie RESOLVED THAT: monies received from Procyon Wildlife after July 2014 for the rental of the Beeton Creek house be applied to the NVCA Capital Repair Replacement Reserve for the duration of the 20132017 property lease arrangement. Carried; 6.4 Minesing Wetland Property Acquisition RES.#13 MOVED BY: George Watson SECONDED BY: Arif Khan RESOLVED THAT: the staff recommendation to acquire 85 acres of property within the Minesing Wetlands through a donation from the Nature Conservancy of Canada be approved as presented; and THAT: $500 for legal costs be financed through the Land Acquisition Reserve. Carried; 6.5 Tiffin Centre Wedding Fee Schedule RES.#14 MOVED BY: Arif Khan SECONDED BY: George Watson RESOLVED THAT: the 2016 Tiffin Wedding fee schedule be approved as recommended; and THAT: staff continue to monitor wedding venue markets to ensure the NVCA remains competitive. Carried; 6.6 Tiffin Tornado Clean-Up Update RES.#15 MOVED BY: George Watson SECONDED BY: Arif Khan RESOLVED THAT: the Board of Directors receive the update report on the Tiffin Tornado cleanup. Carried; 8. REPORT OF THE SENIOR ENVIRONMENTAL OFFICER AND THE DIRECTOR OF PLANNING Permits issued by staff for the period August 14, 2014 September 17, 2014 RES.#16 MOVED BY: Percy Way SECONDED BY: Perry Ritchie RESOLVED THAT: the permits issued by staff for the period August 14, 2014 to September 17, 2014 be received. Carried; Page 120 of 295 12.d) Minutes of Nottawasaga Valley Conservation Authority m... BOARD OF DIRECTORS MINUTES No: 10-14 26 September, 2014 Page 7 of 9 10. REPORT OF THE DIRECTOR OF CORPORATE SERVICES AND THE COMMUNICATIONS/PUBLIC RELATIONS PROGRAM COORDINATOR Communications/PR report for August 12/14 to September 17/14 RES.#17 MOVED BY: Alicia Savage SECONDED BY: Darren White RESOLVED THAT: The Communications report for August 12/14 to September 17/14 be received. Carried; 11. REPORT OF THE FINANCE ADMINISTRATIVE COORDINATOR AND THE DIRECTOR OF CORPORATE SERVICES Financial Activity Report summary to 31 August, 2014 a)Accounts Receivable Summary as at 31 August, 2014 RES.#18 MOVED BY: D. White SECONDED BY: Alicia Savage RESOLVED THAT: the Accounts Receivable as at 31 August, 2014 in the amount of $1,493,623.93 including Planning items of $344,788.00 be received. Carried; b) Summary of Disbursements for the month of August 2014 RES.#19 MOVED BY: Alicia Savage SECONDED BY: Darren White RESOLVED THAT: disbursements as at 31 August, 2014 in the sum of $478,942.69 including wages (net of withholdings) of $209,553.62be approved. Carried; c) Statement of Operations for Period Ending August 31, 2014 RES.#20 MOVED BY:Darren White SECONDED BY: Alicia Savage RESOLVED THAT: The Unaudited Combined Statement of Operations Program Summary as at August 31, 2014 be received. Carried; Page 121 of 295 12.d) Minutes of Nottawasaga Valley Conservation Authority m... BOARD OF DIRECTORS MINUTES No: 10-14 26 September, 2014 Page 8 of 9 7. IN CAMERA RES.#21 MOVED BY: Arif Khan SECONDED BY: George Watson RESOLVED THAT: This meeting of the Board of Directors No. 10-14 go -9:48 a.m.to address matters pertaining to: a proposed or pending acquisition/disposition/leasing of land for Authority purposes; and THAT: the following staff be present: Sheryl Flannagan, Director of Corporate Services, Byron Wesson, Director Land Operations and Stewardship Services and Laurie Barron, Executive Assistant/Recorder Carried; OUT OF IN CAMERA RES.#22 MOVED BY: Percy Way SECONDED BY: Perry Ritchie RESOLVED THAT: This meeting of the Board of Directors No. 10/14 come out of in-camera at 10:01 and report. RES.#23 MOVED BY: Perry Ritchie SECONDED BY: Percy Way WHEREAS: a renewable lease agreement between Quality Sod Farm and NVCA for u WHEREAS: Quality Sod Farm has expressed interest in extending the lease; therefore BE IT RESOLVED: that the Quality Sod Farm lease be renewed for a 5 year term starting in January 2015 at $4,120.00 with an annual inflation increase of 3% per year plus HST. Carried; FUTURE MEETINGS: Board of Directors Date: October 24, 2014 Time: 9:00 to 12:00 noon Location: Utopia Hall 8396 6th Line Utopia, ON L0M 1T0 Page 122 of 295 12.d) Minutes of Nottawasaga Valley Conservation Authority m... BOARD OF DIRECTORS MINUTES No: 10-14 26 September, 2014 Page 9 of 9 ADJOURN RES.#24 MOVED BY: Kevin Lloyd SECONDED BY: Mel Coutanche RESOLVED THAT: this meeting adjourn at 10:02 a.m. to meet again at the call of the chair. ____________________ _______________________________ Chair Nina Bifolchi Sheryl Flannagan Acting CAO/Director of Corporate Services th Approved on this 24 day of October, 2014 Carried; Page 123 of 295 12.d) Minutes of Nottawasaga Valley Conservation Authority m... HIGHLIGHTS of the NVCA BOARD OF DIRECTORS MEETINGS No. 11/14 October 24, 2014 NVCA Board endorses report on forest decline in the Minesing Wetlands NVCA protects and manages much of the land within the 6,000 hectares (15,000 acres) Minesing Wetlands. Minesing is an internationally significant wetland that provides local wetland benefits such as flood attenuation, nutrient cycling, wildlife habitat, and place for recreational activity and cultural learning. Earlier this year, NVCA staff prepared a report Minesing Wetlands (1953-2013): Causal factors, ecological implications and rec The report finds that between 1953 and 2013, Minesing lost 1,860 ha of deciduous forest cover. Partially offset by natural forest regeneration, this represents a 37% net decline in total forest cover and a loss of more than 56% of total deciduous cover over the period. The report points to changes in the hydrology of the wetland (longer and more variable periods of inundation linked to the cumulative effects of subwatershed-scale and local land clearing and drainage, Hurricane Hazel, and Dutch Elm disease) as the main reason for this significant forest decline. With the change in hydrology came a shift in dominant ecosystem type in Minesing from deciduous swamp forests to open marsh and swamp thickets. The report calls for innovative watershed planning to ensure that future growth does not compound existing hydrological impacts, and for continued stewardship on rural lands to control sediment loadings to watercourses tributary to the Minesing Wetlands. The board endorsed the report, directing staff to consider the reports recommendations for future monitoring and forest management in NVCAs business plan process. Further, the board directed staff to consider the reports recommendations related to stormwater management and future growth when commenting to municipalities on future development. See full report: nvca.on.ca/recreation/conservationareas/MinesingWetlands NVCA welcomes new staff The board of directors formally welcomed three new NVCA staff: Gayle Wood, Interim Chief Administrative Officer; Lee Bull, Development Review Planner; and Jeff Andersen, Planning & Regulations Technician. NVCA on-track for balanced budget in 2014 The board received the 2014 third quarter budget report, which forecasts NVCA to have a balanced budget or small surplus at the end of the year. Page 124 of 295 NVCA Board Meeting Highlights No. 11/14 October 24, 2014 1 of 2 12.d) Minutes of Nottawasaga Valley Conservation Authority m... Board begins 2015 budgeting process The board began the 2015 budgeting process, receiving a report on the budget pressures anticipated for next year. In planning for the 2015 budget, NVCA staff are looking to maintain the status quo, with budget increases related to growth, inflation and COLA only. This has been the approach to the budget for the past number of years. Any levy adjustments are expected to reflect this approach, with staff seeking external partnership funding for new/large projects. Anticipated budget pressures include staffing increases (COLA), operational inflationary costs (heating, transportation), capital pressures (equipment, CA lands work), governance pressures (new advisory committees) and a decrease reliance on the use of reserves, which have been drawn-down below board-approved reserve targets. Interim CAO outlines approach to Service Delivery and Operational Review priorities The board approved a six-month work plan for Interim CAO Gayle Wood. In her work plan, the Interim CAO outlined an approach to responding to the 15 priority ear. These recommendations include an organizational realignment, new committees of the board, governance changes and a revenue assessment. Staff reports on each of the priority recommendations will go to the board for their discussion and approval. For more information: D. Gayle Wood, Interim CAO, gwood@nvca.on.ca; 705-424-1479 ext. 225 For the full meeting agenda including documents and reports, visit the NVCA websiteat nvca.on.ca/about/boardofdirectors. Future meetings & events: Oct 27 Workshop: Managing New Urban Nov 18 Latornell Conservation Development in the NVCA Phosphorus-Symposium, Conservation Ontario Sensitive Watershed (Tiffin Centre, (Alliston) Utopia) Nov 26 Creating Wildlife Habitat: Nov 13 Minesing Wetlands: A public Wetlands Workshop, Lake Simcoe evening of science & stewardship, Georgian Bay Wetland Collaborative Friends of Minesing Wetlands (Tiffin (Tiffin Centre, Utopia) Centre, Utopia) Nov 28 NVCA Board of Directors Meeting (Tiffin Centre, Utopia) Page 125 of 295 NVCA Board Meeting Highlights No. 11/14 October 24, 2014 2 of 2 12.e) Minutes of Severn Sound Environmental Association, Sec... SEVERN SOUND ENVIRONMENTAL ASSOCIATION JOINT MUNICIPAL SERVICES BOARD 2014 SECOND QUARTERLY MEETING July 17, 2014 Town of Midland Council Chambers Dominion Avenue Midland, ON Minutes Present Councillor Andrew Hill City of Orillia Deputy Mayor Pat Marion Town of Penetanguishene Councillor Kelly Meyer Township of Oro-Medonte Mayor Ray Millar Township of Tiny Councillor Dave Ritchie Township of Tay Councillor Ron Stevens SSEA Chair/Township of Severn Councillor Paul Wiancko Township of Georgian Bay Keith Sherman SSEA ED Regrets Deputy Mayor Stephan Kramp Town of Midland Councillor Perry Ritchie Township of Springwater Guests Alexandria Service Ducks Unlimited Canada 1. WELCOME AND CALL TO ORDER Chair Ron Stevens welcomed the SSEA board 9:00 AM 2. ADOPT AGENDA Moved by: David Ritchie Seconded by: Ray Millar Motion: To approve the agenda of the 2nd Quarterly SSEA Joint Services Board as presented. Carried. 3. DECLARATION OF PECUNIARY INTEREST None 4. APPROVAL OF PAST SSEA MINUTES Moved by: Ray Millar Seconded by: Pat Marion Motion: To receive and approve the minutes of the First Quarterly SSEA Joint Services Board Meeting held on April 17, 2014. Carried 5.APPROVAL OF PAST AD HOC MINUTES: Moved by: Pat Marion 1 Page 126 of 295 12.e) Minutes of Severn Sound Environmental Association, Sec... Seconded by: Kelly Meyer Motion: To receive and approve the minutes of the Ad Hoc Committee meeting held on May 15, 2014. 6. PRESENTATION BY DUCK UNLIMITED Ducks Unlimited Canada, Conservation Program Specialist Alexandra Service gave a presentation on Lake Simcoe Georgian Bay Wetland Collaborative Project which the SSEA is a partner. 7. AUDITORS REPORT BDO Canada LLP, Glen Ventrcek presented the SSEA 2013 Financial Statements to the board praising the SSEA for a job well done. Chair Ron Stevens and Keith Sherman thanked Glen, Marc Villeneuve, the Town of Midland’sDirector of Finance/Treasurer, Judy Hancock, the Town of Midland’s Deputy Treasurer and Gail Marchildon, SSEA Office Manager. Moved by: David Ritchie Seconded by: Ray Millar Motion: To receive and approve the SSEA 2013 Financial Statements as presented by Glen Ventrcek, BDO Canada LLP. Carried. 8.SECOND QUARTERLY BALANCE SHEET i) Moved by: Ray Millar Seconded by: David Ritchie Motion: To receive and approve the 2014 Second Quarterly Balance Sheet. Carried. SECOND QUARTELY STATEMENT OF OPERATIONS ii) Moved by: Pat Marion Seconded by: Kelly Meyer Motion: To receive and approve the 2014 Second Quarterly SSEA Statement of Operations. Carried. SECOND QUARTERLY FINANCIAL REPORT iii) Moved by: Ray Millar Seconded by: Pat Marion Motion: To receive and approve the 2014 Second Quarterly SSEA Financial Report. Carried. SECOND QUARTERLY CONFIRMATION OF ACCOUNTS iv) Moved by: Ray Millar Seconded by: Kelly Meyer 2 Page 127 of 295 12.e) Minutes of Severn Sound Environmental Association, Sec... Motion: To receive the 2014 Second Quarterly Report of Confirmation of Accounts for information purposes. Carried. SECOND QUARTERLY REPORT OF DEFFERED REVENUE v) Moved by: Ray Millar Seconded by: David Ritchie Motion: To receive the 2014 Second Quarterly Report of Deferred Revenue for information purposes. Carried. 2014 SECOND QUARTERLY FORCAST OF REVENUES REPORT vi) Moved by: Ray Millar Seconded by: Kelly Meyer Motion: To receive the 2014 Second Quarterly Forecast of Revenue Report for information Carried. 9. SSEA ACTIVITY REPORT Keith Sherman presented the SSEA Activity Report. Kelly Meyer thanked Keith for the report and suggested that SSEA staff attend board meetings in the future when they have a program to introduce. Kelly also wanted to pass on her kudos to Michelle Hudolin and the success of the Tree Distribution Program. Moved by: Kelly Meyer Seconded by: Andrew Hill Motion: To receive the SSEA Activity Summary Report as presented by Keith Sherman for information. 10. ADJOURNMENT Moved by: Kelly Meyer Motion: To adjourn the SSEA Board meeting at 10:25 AM. Carried. Next meeting: The 3rd Quarterly SSEA meeting will be held on October 16, 2014 at 9:00 am at the Town of Midland Council Chambers. ___________________________________ Keith Sherman, Executive Director/ SSEA Chair Ron Stevens 3 Page 128 of 295 12.e) Minutes of Severn Sound Environmental Association, Sec... SSEA Balance Sheet Report As of September 30, 2014 20142013 YTDYTD TO Septemberto September Financial Assets Accounts Receivable44,036103,092 Due from Related Parties31,359 Total Financial Assets75,395103,092 Liabilities Accounts Payable and Accrued Liabilities17,3362,909 Due to Related Parties60,343168,911 Deferred Revenue56,151130,673 Employee Future Benefits84,02077,905 Total Financial Liabilities217,850380,398 Net Financial Assets (Debt)(142,455)(277,306) Non Financial Assets Tangible Capital Assets15,27414,107 Prepaid Expenses1,8461,804 Total Non Financial Assets17,12015,911 Accumulated Surplus (Deficit)(125,335)(261,395) Run Date: 7-Oct-2014Page No: 1 Page 129 of 295 12.e) Minutes of Severn Sound Environmental Association, Sec... SSEA Statement of Operations As of September 30, 2014 201420142013 APPROVEDYTDYTD BUDGETTO Septemberto September Revenue Federal Grants4,5004,000776 Municipal Grants534,209436,910386,414 Provincial Grants157,00064,5004,361 Community and Private Donations16,00025,73218,689 Projects and Recoveries92,50024,76755,731 Funding from Conservation Authority100,00091,800116,209 Interest717604 Total Revenues904,209648,426582,784 Expenditures Salaries575,883377,202311,512 Benefits114,87285,87374,718 Materials and Office Expenses57,85024,77321,656 Contracted Services44,60448,75082,153 Rents and Financial Expenses61,00040,61324,756 Total Expenditures854,209577,211514,795 Annual Surplus (Deficit)50,00071,21567,989 Accumulated Surplus (Deficit), beginning of year(196,551)(329,385) Accumulated Surplus (Deficit), end of period50,000(125,336)(261,396) Run Date: 7-Oct-2014Page No: 1 Page 130 of 295 12.e) Minutes of Severn Sound Environmental Association, Sec... SSEA Financial Report As of September 30, 2014 $ 20142014%2013 BUDGET YTDANNUALBUDGETYTD VARIANCE TO SeptemberBUDGETVARIANCEACTUALS 9SEVERN SOUND 92SEVERN SOUND ENV ASSOC 990SEVERN SOUND ENV ASSOC 9000REVENUE 0220LSRCA - LK SMCO CONSRVTN AUTH 0221ONTARIO SPECIFIC GRANTS 0282CONTR-MUNICIPALITIES(407,909.00)(407,909)(340,865.00) 0.36 0283COMMUNITY/PRIVATE(4,000.36)(4,000)(0.01%)(2,254.00) (17,627.50) 0284PROJECTS(2,372.50)(20,000)88.14%(24,617.96) (28,702.00) 0316COST RECOVERIES(18,798.00)(47,500)60.43%(16,312.04) (21,404.50) 0322RECOVERIES(3,595.50)(25,000)85.62%(14,801.03) 716.97 0631INTEREST INCOME(716.97)(604.30) 0910BILLABLE HOURS REVENUE Total 9000 REVENUE (67,016.67) (437,392.33)(504,409)13.29%(399,454.33) 9010UNDISTRIBUTED PAYROLL EXPENSE 89,047.39 0910BILLABLE HOURS REVENUE(89,047.39)(92,917.32) (169,598.31) 1110DISTRIBUTED LABOUR(256,457.69)(426,056)39.81%(188,048.25) 101,273.70 1120FULL TIME SALARIES270,314.30371,58827.25%267,613.96 (40,442.83) 1130PART TIME SALARIES94,759.8354,317(74.46%)30,023.58 885.68 1135STUDENT SALARIES12,129.3213,0156.81%13,873.61 (47,127.43) 1210DISTRIBUTED BENEFITS(60,606.57)(107,734)43.74%(53,344.72) 30,338.50 1219PAYROLL BENEFITS85,872.50116,21126.11%74,718.79 Total 9010 UNDISTRIBUTED PAYROLL EXPE (35,623.30) 56,964.3021,341(166.92%)51,919.65 9020OVERALL COORDINATION 7,612.00 1110DISTRIBUTED LABOUR52,275.0059,88712.71%45,077.59 15,113.00 1210DISTRIBUTED BENEFITS15,113100.00%4,978.00 Total 9020 OVERALL COORDINATION 22,725.00 52,275.0075,00030.30%50,055.59 9030DMINISTRATION A 19,627.88 1110DISTRIBUTED LABOUR31,940.1251,56838.06%33,665.90 1,401.97 1210DISTRIBUTED BENEFITS12,776.0314,1789.89%13,466.36 6,042.08 2110AUDIT FEES457.926,50092.96%5,980.44 7,460.16 2111ADMIN FEES22,539.8430,00024.87%3,632.11 2,500.00 2120LEGAL FEES2,500100.00% 503.80 3005INSURANCE6,496.207,0007.20%6,416.28 259.43 3020MEETING EXPENSES740.571,00025.94%283.91 1,797.39 3022MILEAGE702.612,50071.90%158.00 795.36 3025CONFERENCES2,204.643,00026.51%1,435.41 (221.02) 3030TRAINING221.02 3036SUBSCRIPTIONS & PUBLICATIONS 263.23 3040MEMBERSHIPS & DUES736.771,00026.32%835.92 3,472.48 3050OFFICE SUPPLIES2,027.525,50063.14%6,084.60 100.00 3053PRINTING100100.00%79.88 23.48 3060COPIER COSTS1.522593.92%12.04 217.69 3070POSTAGE & SHIPPING682.3190024.19%734.06 Run Date: 7-Oct-2014Page No: 1 Page 131 of 295 12.e) Minutes of Severn Sound Environmental Association, Sec... SSEA Financial Report As of September 30, 2014 $ 20142014%2013 BUDGET YTDANNUALBUDGETYTD VARIANCE TO SeptemberBUDGETVARIANCEACTUALS 582.01 3075TELEPHONE1,417.992,00029.10%1,659.77 208.91 3080INTERNET/ ITC491.0970029.84%357.14 309.22 3202SUPPLIES & TOOLS4,565.784,8756.34%2,357.71 82.13 3204SUPPLIES - HEALTH & SAFETY1,167.871,2506.57%870.87 3,908.49 3490FACILITY RENTAL11,091.5115,00026.06%9,115.92 1,923.07 3630UNLEADED GAS76.932,00096.15% (26.97) 4110BANK INTEREST26.97(387.54) Total 9030 ADMINISTRATION 51,230.79 100,365.21151,59633.79%86,758.78 9106GIS BASE COVERAGES 22,914.56 1110DISTRIBUTED LABOUR27,555.4450,47045.40%23,367.72 2,627.82 1210DISTRIBUTED BENEFITS11,022.1813,65019.25%9,347.09 Total 9106 GIS BASE COVERAGES 25,542.38 38,577.6264,12039.84%32,714.81 9204REQUESTS AND REVIEWS 9,736.67 1110DISTRIBUTED LABOUR11,737.3321,47445.34%13,897.97 1,602.07 1210DISTRIBUTED BENEFITS4,694.936,29725.44%5,559.18 Total 9204 REQUESTS AND REVIEWS 11,338.74 16,432.2627,77140.83%19,457.15 9403RURAL PROGRAMS 3,547.41 1110DISTRIBUTED LABOUR2,699.596,24756.79%4,613.28 731.16 1210DISTRIBUTED BENEFITS1,079.841,81140.37%1,845.29 Total 9403 RURAL PROGRAMS 4,278.57 3,779.438,05853.10%6,458.57 9531MONITORING &SURVEILLANCE 2,059.66 1110DISTRIBUTED LABOUR30,448.3432,5086.34%27,761.49 (2,687.34) 1210DISTRIBUTED BENEFITS12,179.349,492(28.31%)10,877.62 Total 9531 MONITORING &SURVEILLANCE (627.68) 42,627.6842,000(1.49%)38,639.11 9535MONITORING SUPPORT (1,847.80) 2210CONTRACTED SERVICE16,847.8015,000(12.32%)13,808.50 (381.92) 3205MATERIALS381.92 Total 9535 MONITORING SUPPORT (2,229.72) 17,229.7215,000(14.86%)13,808.50 9701WATER SCIENTIST 9,072.92 1110DISTRIBUTED LABOUR29,261.0838,33423.67%27,616.60 6,799.82 1210DISTRIBUTED BENEFITS4,389.1811,18960.77%4,142.48 Total 9701 WATER SCIENTIST 15,872.74 33,650.2649,52332.05%31,759.08 Total 990 SEVERN SOUND ENV ASSOC 25,490.85 (75,490.85)(50,000)(50.98%)(67,883.09) Total 92 SEVERN SOUND ENV ASSOC 25,490.85 (75,490.85)(50,000)(50.98%)(67,883.09) 94SSEA IMPLEMENTATION PROJECTS 990SEVERN SOUND ENV ASSOC 9802GROUND WATER PROJECT 0230PROV MINISTRY GRANT Total 9802 GROUND WATER PROJECT 9805PENETANG CONST.WETLAND 3,750.00 0283COMMUNITY/PRIVATE(3,750.00) (3,750.00) 2210CONTRACTED SERVICE3,750.00 Total 9805 PENETANG CONST.WETLAND 9813HONEY HARBOUR SURVEY Run Date: 7-Oct-2014Page No: 2 Page 132 of 295 12.e) Minutes of Severn Sound Environmental Association, Sec... SSEA Financial Report As of September 30, 2014 $ 20142014%2013 BUDGET YTDANNUALBUDGETYTD VARIANCE TO SeptemberBUDGETVARIANCEACTUALS 2,500.00 0230PROV MINISTRY GRANT(2,500.00) (12,000.00) 0282CONTR-MUNICIPALITIES(12,000)100.00%(8,592.18) 2,300.00 0283COMMUNITY/PRIVATE(2,300.00) 4,032.00 1110DISTRIBUTED LABOUR4,032100.00% 5,892.10 2210CONTRACTED SERVICE2,075.907,96873.95%19,897.44 (1,631.58) 3202SUPPLIES & TOOLS1,631.58 Total 9813 HONEY HARBOUR SURVEY 1,092.52 (1,092.52)11,305.26 9818WETLANDS EVALUATION PROJECT 0282CONTR-MUNICIPALITIES(3,238.24) 1110DISTRIBUTED LABOUR2,393.30 1210DISTRIBUTED BENEFITS844.94 Total 9818 WETLANDS EVALUATION PROJ E 9820BEACH MONITORING PROJECT 0282CONTR-MUNICIPALITIES(1,186.43) Total 9820 BEACH MONITORING PROJECT (1,186.43) 9825LAKE COUCHICHING PROJECT 2,619.00 0282CONTR-MUNICIPALITIES(2,619.00)(21,344.51) 1110DISTRIBUTED LABOUR5,930.47 1210DISTRIBUTED BENEFITS1,722.19 (2,619.00) 2210CONTRACTED SERVICE2,619.0012,558.30 3202SUPPLIES & TOOLS563.07 3630UNLEADED GAS570.48 Total 9825 LAKE COUCHICHING PROJECT 9831HEALTHY STREAMS PROJECT (10,000.00) 0230PROV MINISTRY GRANT(10,000)100.00%(4,361.00) 0283COMMUNITY/PRIVATE(4,000.00) 4,000.00 1110DISTRIBUTED LABOUR4,000100.00% 6,000.00 3202SUPPLIES & TOOLS6,000100.00% Total 9831 HEALTHY STREAMS PROJECT (8,361.00) 9834PREWORK 0282CONTR-MUNICIPALITIES 0316COST RECOVERIES Total 9834 PREWORK 9838FISH HABITAT PROJECT 1,250.00 0282CONTR-MUNICIPALITIES(1,250.00) (1,250.00) 2210CONTRACTED SERVICE1,250.00 Total 9838 FISH HABITAT PROJECT 9844TREE DISTRIBUTION PROJECT 2,180.86 0283COMMUNITY/PRIVATE(14,180.86)(12,000)(18.17%)(12,434.91) 1,332.20 1110DISTRIBUTED LABOUR1,818.803,15142.28%11.93 185.48 1210DISTRIBUTED BENEFITS727.5291320.32%4.77 (3,655.30) 2210CONTRACTED SERVICE11,591.307,936(46.06%)12,201.51 (35.67) 3022MILEAGE35.67104.61 (7.57) 3075TELEPHONE7.5740.70 Run Date: 7-Oct-2014Page No: 3 Page 133 of 295 12.e) Minutes of Severn Sound Environmental Association, Sec... SSEA Financial Report As of September 30, 2014 $ 20142014%2013 BUDGET YTDANNUALBUDGETYTD VARIANCE TO SeptemberBUDGETVARIANCEACTUALS 3202SUPPLIES & TOOLS9.10 3630UNLEADED GAS62.29 Total 9844 TREE DISTRIBUTION PROJECT 9851WOODLAND EVALUATION (8,725.87) 0282CONTR-MUNICIPALITIES(16,274.13)(25,000)34.90%(903.35) 14,792.09 1110DISTRIBUTED LABOUR10,207.9125,00059.17% (3,777.88) 1210DISTRIBUTED BENEFITS3,777.88 (3,606.37) 2210CONTRACTED SERVICE3,606.37 Total 9851 WOODLAND EVALUATION (1,318.03) 1,318.03(903.35) 9852VICTORIA HARBOUR STP SURVEY 0283COMMUNITY/PRIVATE Total 9852 VICTORIA HARBOUR STP SURV E 9853INLAND LAKES (1,500.00) 0282CONTR-MUNICIPALITIES(1,200.00)(2,700)55.56%(2,400.00) 1,704.79 2210CONTRACTED SERVICE995.212,70063.14%2,645.76 Total 9853 INLAND LAKES 204.79 (204.79)245.76 9854EARLY RESPONSE PROJECT 0235CONSERVATION AUTH REV-PROV(20,818.63) 2210CONTRACTED SERVICE20,818.63 Total 9854 EARLY RESPONSE PROJECT 9856SOURCE WATER IMPLEMENTATION 0231PROV GAS TAX FUNDING (8,199.77) 0235CONSERVATION AUTH REV-PROV(91,800.23)(100,000)8.20%(95,389.59) 75,000.00 1110DISTRIBUTED LABOUR75,000100.00% 20,500.00 1210DISTRIBUTED BENEFITS20,500100.00% (89,047.39) 2140BILLABLE HOURS EXPENSES89,047.3992,917.32 (2,014.85) 2210CONTRACTED SERVICE2,014.85 1,890.86 3022MILEAGE109.142,00094.54%563.52 3025CONFERENCES (15.37) 3070POSTAGE & SHIPPING15.37 1,886.52 3202SUPPLIES & TOOLS613.482,50075.46%701.83 3610VEHICLE REPAIRS & MAINTENANCE 3630UNLEADED GAS Total 9856 SOURCE WATER IMPLEMENTATI (1,206.92) 9857HABITAT RESTORATION PROJECT (500.00) 0261FEDERAL GRANT(4,000.00)(4,500)11.11%(775.87) (500.00) 2210CONTRACTED SERVICE4,000.003,500(14.29%)222.33 1,000.00 3202SUPPLIES & TOOLS1,000100.00%553.54 Total 9857 HABITAT RESTORATION PROJEC 9858RMO PROJECT (76,942.31) 0282CONTR-MUNICIPALITIES(7,657.69)(84,600)90.95%(7,884.75) 63,055.20 1110DISTRIBUTED LABOUR1,292.8064,34897.99%3,712.00 13,058.08 1210DISTRIBUTED BENEFITS193.9213,25298.54%556.80 106.37 3202SUPPLIES & TOOLS2,893.633,0003.55%259.01 Run Date: 7-Oct-2014Page No: 4 Page 134 of 295 12.e) Minutes of Severn Sound Environmental Association, Sec... SSEA Financial Report As of September 30, 2014 $ 20142014%2013 BUDGET YTDANNUALBUDGETYTD VARIANCE TO SeptemberBUDGETVARIANCEACTUALS 759.13 3610VEHICLE REPAIRS & MAINTENANCE1,240.872,00037.96%2,220.36 (36.47) 3630UNLEADED GAS2,036.472,000(1.82%)1,136.58 Total 9858 RMO PROJECT 9859STREAM RESTORATION PROJECT (5,000.00) 0230PROV MINISTRY GRANT(5,000)100.00% (2,000.00) 0282CONTR-MUNICIPALITIES(2,000)100.00% 2,000.00 1110DISTRIBUTED LABOUR2,000100.00% 3,500.00 2210CONTRACTED SERVICE3,500100.00% 1,500.00 3202SUPPLIES & TOOLS1,500100.00% Total 9859 STREAM RESTORATION PROJEC 9860NEAR SHORE CHARACTERIZATION 62,000.00 0230PROV MINISTRY GRANT(62,000.00) (56,149.27) 1110DISTRIBUTED LABOUR56,149.27 (9,336.95) 1210DISTRIBUTED BENEFITS9,336.95 (108.43) 3022MILEAGE108.43 (659.60) 3025CONFERENCES659.60 Total 9860 NEAR SHORE CHARACTERIZATIO (4,254.25) 4,254.25 9861COMMUNITY STEWARDSHIP PROJECT 1,500.81 0283COMMUNITY/PRIVATE(1,500.81) (1,072.01) 1110DISTRIBUTED LABOUR1,072.01 (428.80) 1210DISTRIBUTED BENEFITS428.80 Total 9861 COMMUNITY STEWARDSHIP PRO 9950FUTURE PROJECTS (142,000.00) 0230PROV MINISTRY GRANT(142,000)100.00% 125,000.00 1110DISTRIBUTED LABOUR125,000100.00% 4,000.00 2210CONTRACTED SERVICE4,000100.00% 13,000.00 3202SUPPLIES & TOOLS13,000100.00% Total 9950 FUTURE PROJECTS Total 990 SEVERN SOUND ENV ASSOC (4,274.97) 4,274.97(106.68) Total 94 SSEA IMPLEMENTATION PROJECTS (4,274.97) 4,274.97(106.68) Total 9 SEVERN SOUND 21,215.88 (71,215.88)(50,000)(42.43%)(67,989.77) Total 21,215.88 (71,215.88)(50,000)(42.43%)(67,989.77) Run Date: 7-Oct-2014Page No: 5 Page 135 of 295 12.e) Minutes of Severn Sound Environmental Association, Sec... Severn Sound Environmental Association CONFIRMATION OF ACCOUNTS July 1 to Sept 30, 2014 General Administratio n 457.92 Audit 15,085.92 Admin-Midland 0.00 Legal Fees 0.00 Insurance 0.00 Memberships 198.59 Mileage 7,854.79 Sunlife 60.51 AD&D 67.65 Aspiria Corp. (EAP) 1,415.33 Conference & Meetings 208.61 IT-Midland 3,697.17 Rental 4,976.29 Office Supplies 417.31 Postage and Shipping 467.25 Telephone 453.89 Health and Safet y 5,. Total 336123 pecial Projects S 26,231.86 Contracted Services 160.84 Supplies and Material s 744.57 Vehicles 28,409.12 1,271.85 Unleaded Gas 63,770.35 Total AP Page 136 of 295 Severn Sound Environmental Association THESE 2 COLUMNS ARE A BREAKDOWN OF THE CLOSING 2014 3RD QUARTER BALANCE 2014 PER GL CLOSING BALANCE DETAILS OPENING BALANCE FUNDS RECEIVED DEBITDEFERRED Project@ 12/31/13OR RECEIVABLEEXPENDITURESCLOSING BALANCEBALANCEREVENUE (6,198.90) 802 - Ground Water Project(1,998.90) (4,200.00) 6,198.90 (383.16) 805 - Penetang Const Wetland(4,133.16) 3,750.00 383.16 453.55 813 - Honey Harbour Survey1,546.07 (4,800.00) 3,707.48 453.55 (1,833.85) 818 - Wetlands Evaluation Pro(1,833.85) 1,833.85 (777.14) 820 - Beach Monitoring(777.14) 777.14 717.62 822 - Natural Shorelines Project717.62 717.62 (2.41) 825 - Lake Couchiching Project(821.41) (1,800.00) 2,619.00 2.41 - 837 - Sustainability Plan- (769.49) 838 - Fish Habitat Project(2,019.49) 1,250.00 769.49 (8,908.45) 839 - Well Aware Program(8,908.45) 8,908.45 - 841 - SWP Risk Assessment- - 842 - Penetang Harbour Survey- (26,338.88) 844 - Tree Distribution Project(22,930.29) (17,589.45) 14,180.8626,338.88 - 846 - Early Action Project- - 847 - Stewardship Project- (803.58) 850 - Little Lake Mgt Plan(803.58) 803.58 1,318.03 851 - Woodland Evaluation(6,674.13) (9,600.00) 17,592.161,318.03 - 852 - Victoria Harbour Survey- 1,817.35 853 - Inland Lakes 2,022.14 (1,200.00) 995.21 1,817.35 - 854 - Early Response Project - - 855 - ER Promotion Project- Page 137 of 295 (2,865.37) 856 - Source Water Implementation(2,525.25) (92,140.35) 91,800.232,865.37 (207.42) 857 - Habitat Restoration Project(4,207.42) 4,000.00 207.42 (4,563.05) 858 - RMO Project(7,020.74) (5,200.00) 7,657.694,563.05 4,254.25 860 - Near Shore Characterization- (62,000.00) 66,254.254,254.25 (2,499.19) 861 - Community Stewardship Project(4,000.00) 1,500.812,499.19 TOTALS(60,367.98) (202,529.80) 215,307.69 (47,590.09) 8,560.80 56,150.89 07/10/2014 12.e) Minutes of Severn Sound Environmental Association, Sec... Forecast of Revenues for 2014 as of October 16, 2014 (projects are all proposed and will be added to deferred revenue as they are approved and confirmed) 2014SSEA Revenues ProjectYearSourceRequest"Community""Projects""Recoveries""Cost Recov"S&BStatus Sustainability Sustainability Project2014C P-control EGB Monitoring Project2014MOE259302593259320744C Simcoe Co. Env. Protection2014Simcoe Co60006006004800C Shoreline nutrients2014EC/Trent3000D Honey Harbour2014GB Twp120001200C Lake Couchiching Survey2013/14Severn2500250C Habitat DFO Rehab2014DFO5000500P Coastal Habitat2014EC/U of W0000D LIDAR2014/15federal/CHS120000P Shoreline mapping2014/15U of Windsor9000C é Le Cl de la Baie 201460265576C 2014HCF1200C Wetland Restoration Wetland Evaluation2014/15Toronto Zoo9000C Natural Heritage- Tiny2014Tiny2500025002500C Natural Shorelines2014 EGB Wetland Collaborative2014EC/DU30003003002400P Stewardship SEGB Community Stewardship2014EC/SDSC950005750C Shorewatch2014 Stream Restoration Project2013/14MNR5000P Tree Planting2014TDFEF2500C 2014HHP800800C LSHRP2014/15MNR6580D EnvironMerit2014EC/OSCIA10001000C Tree Distribution2014Land owners105894000C 2014DSLSN3000300C Stewardship materials Pollution Prevention Source Protection Private Well Program20149000P Source Protection Plan Impl.2014-1LSRCA5559851867C 2014/15 Agt2014-2LSRCA120412114000C Risk Management Services2014Munic915009150915054500C Munic Implementation2014Munic OGS mapping2014/15OGSC Planning Plan Review2014Munic15000150013500P 2014Community500500 Monitoring PGMN2014MOE-EMRB3000 COA Monitoring2013/14COA-MOE25002502250C 2014/15COA-MOE75007506750P Trib Fish Biomass Water level study2014/15federal/CHS6000025000P Sale of publications2014Community200200 Fund Raising2014Community33003300 Totals7206354000198932350015143289437 Target4000200004750025000 Page 138 of 295 12.e) Minutes of Severn Sound Environmental Association, Sec... Agency Acronyms CFIP/CWIPMNR Community Fisheries/Community Wildlife Involvement Program CHSCanadian Hydrographic Service COA-MNRCanada-Ontario Agreement - MNR COA-MOECanada-Ontario Agreement - MOE CountyCounty of Simcoe CWSEnvironment Canada - Canadian Wildlife Service DFODepartment of Fisheries and Oceans ECEnvironment Canada FCMFederation of Canadian Municipalities GBINPGeorgian Bay Islands National Park GCGreen Communities Foundation GLSFEnvironment Canada - Great Lakes Sustainability Fund HCFHuronia Communities Foundation HHPHuronia Historical Parks (Ste Marie Among the Hurons, Discovery Harbour) LSRCA (CO)Lake Simcoe Region Conservation Authority (Conservation Ontario) MNRMinistry of Natural Resources MOEMinistry of the Environment NSCFDCNorth Simcoe Community Futures Development Centre NSSC/S-DSCSimcoe Dufferin Stewardship Council NSSCIANorth Simcoe Soil and Crop Improvement Association OGSOntario Geological Survey PCParks Canada - Georgian Bay Islands National Park PC-TSWParks Canada - Trent-Severn Waterway SCCFSimcoe County Christian Farmers SCFASimcoe County Federation of Agriculture SMDHUSimcoe-Muskoka District Health Unit TDFEFTD Friends of the Environment Fund TrilliumOntario Trillium Foundation U of WUniversity of Windsor Page 139 of 295 12.e) Minutes of Severn Sound Environmental Association, Sec... Severn Sound Environmental Association Report to SSEA Board Activities Summary 2014 Updated October 16, 2014 in bold MONITORING Open water Monitoring The Severn Sound open water monitoring program consists of collection of water quality data from 14 stations distributed throughout Severn Sound. The stations are monitored on a bi-weekly basis starting in late April – Early May each year to late October. The program is a core activity of SSEA and also receives funding from the Ministry of the Environment, the Township of Georgian Bay and the Township of Tay. The laboratory support of the Dorset Environmental Science Centre (MOE) has been arranged again for 2014. Special equipment support from MOE EMRB (Fluoroprobe, particle scanner, bottles and other sampling equipment) has also been arranged for 2014. Unfortunately, lab support from some of our phytoplankton samples has been discontinued by MOE starting in 2014. The additional phytoplankton samples will be processed through our algae identification contractor. We also contract with Don Limoges, to provide boat and As of October 7, 2014, we have completed the majority of operator for the sampling. our sampling of open water stations. We will be continuing to sample North and South Bay and one station off Snake Island later in October and in November to ensure the we have monitored fall turnover. The results of the monitoring will be reported in technical and scientific reports produced as the data becomes available. The next report will be the 2013 monitoring assessment and the 2013 Honey Harbour report expected in October, 2014. Part of the open water sampling this year (and during 2012 and 2013) includes sampling of the Victoria Harbour municipal water intake in conjunction with open water sampling in Hogg Bay. We are conducting a comparison between a long-term station (PM2) and the raw water at the inlet to the plant. This will allow use of the intake as a monitoring station for chemistry at times when we cannot reach the open water station safely. In addition, the sampling pump can be operated independently of the low lift pumps to monitor raw water quality in the event of contingencies. A report on the comparison is being prepared. A contingency plan is being developed with Tay staff for Sampling will continue in November and monthly through the both their intakes. winter at the pump house. Inland Lakes This project provides monitoring of inland lakes as required by municipal partners. For example, the Town of Midland supports monitoring of Little Lake each year. Lakes in other municipalities (Orr Lake in Springwater, Bass Lake in Oro-Medonte, MacLean Lake in Severn and Farlain Lake in Tiny) have been monitored in the past. Presentations have been made to each supporting municipality with individual reports underway. Funding is provided by the individual municipality with some water quality 1 Page 140 of 295 12.e) Minutes of Severn Sound Environmental Association, Sec... During 2014, we have monitored Little Lake in Midland. analysis supported by MOE. Sampling was completed for the fall as of October 1, 2014. We are awaiting results. Lake Couchiching is monitored every five years (bi-weekly from spring to fall) along with raw water from selected municipal water intakes (2003, 2008, 2013). The purpose of the sampling is to monitor the trophic status of the lake and especially track the relation between the toxin forming and taste and odour producing algae growing in the lake. The work is supported by the Chippewas of Rama First Nation, the Township of Severn and the City of Orillia. Data has now been received for 2013 and the reporting will be . In addition to combined in a technical report for 2008 and 2013 field year presentations to the Township of Severn and the City of Orillia, we have presented a progress report of findings to Lakehead University as they are conducting additional sampling in the nearshore of the lake during 2014. Nearshore characterization SSEA and the MOE are working together to improve methods of tracking water quality conditions in the nearshore waters of eastern Georgian Bay including Severn Sound. Natural factors and human activities will be investigated to distinguish “background” natural variation in nutrients from conditions resulting from human impact. This study was initiated in late 2013 and is funded by the MOE under the Canada-Ontario Agreement Respecting Great Lakes Water Quality. The study will use existing data and will lead to improvements in future monitoring and enable improved detection of Work is continuing on assembling changes in the eastern Georgian Bay ecosystem. common watershed and shoreline data from Severn Sound to the French River for the analysis of open water data. Tributary monitoring SSEA is a partner with the Provincial Water Quality Monitoring Network (PWQMN) with a network of tributary monitoring stations distributed through the watershed. Water samples are collected seven times through the year and submitted to the MOE Rexdale Lab for analysis. The results of this program provide an important long-term database to track changes in the quality of streams. In addition to the PWQMN sampling additional sites are monitored for nutrients and basic chemistry. SSEA deploys over 50 temperature loggers each year throughout the watershed to continuously monitor summer temperatures. By monitoring the temperature regime for streams the amount of groundwater influence of streams and the habitat suitability for coldwater-coolwater fish species can be determined and tracked. During 2014, special effort is being made to document temperatures in the Lafontaine Creek watershed and the Hogg River watershed. Funding for additional temperature loggers and equipment Additional sampling of was received from the Dufferin-Simcoe Stewardship Council. streams in the Township of Tiny is being conducted to map the temperature regimes of water courses throughout the Township in support of Natural Heritage studies. 2 Page 141 of 295 12.e) Minutes of Severn Sound Environmental Association, Sec... SSEA also monitors at least 30 sites for stream benthos each year. The aquatic organisms living in the stream bed provide a valuable measure of the health of the Sampling for the 2014 season has been stream ecosystem in Severn Sound. completed as of October 8, 2014. Preserved samples will be processed during the 2014-15 winter. GROUNDWATER STUDIES PGMN SSEA is a partner with the Provincial Groundwater Quality Monitoring Network (PGMN), a long-term agreement with MOE to develop a network of monitoring wells in the Severn Sound watershed which are monitored for water level and water quality. The nine monitoring wells operated by SSEA have been instrumented for continuous water level recording and are downloaded on a bi-monthly basis. Water quality samples are collected each fall using a Ministry protocol with water samples submitted to the MOE laboratory for analysis. The latest summary of trends and quality can be found in the Source Water Assessment Report for Severn Sound SPA. The sampling is carried out We are starting water as an SSEA core activity with equipment support from MOE. quality sampling later this fall. OGS SSEA will be partnering with the Ontario Geological Survey (OGS) and the NVCA in support of mapping of groundwater resources in the majority of the Severn Sound watershed starting in 2014. Our role will be advisory as the OGS will fund and lead the project. The benefit to the Severn Sound area will be the detailed mapping which will improve our understanding of the ground water resources of the area (including as future water supplies) and the construction of monitoring wells in bore holes that are drilled as part of the study. Another OGS activity that should be reported in 2014 will be a water quality assessment of groundwater in the majority of the Severn Sound watershed. Well location survey SSEA is also working with the Town of Midland during 2014 to locate private wells within the Town. The well locations, wherever possible, will be reconciled with the MOE Water Well Information System of drilling records for use in future groundwater studies and to provide assistance, on a priority basis, to the landowners for well decommissioning. BEACH MONITORING The Simcoe-Muskoka District Health Unit provides routine monitoring of public beaches in the Severn Sound area. This data is shared with SSEA each year to provide a basis for reporting to MOE as a commitment to the Severn Sound Remedial Action Plan. SSEA conducts additional sampling each year on selected beach areas as a pollution control activity to investigate potential sources of bacterial contamination. We are in process of reporting on the investigation conducted in 2013 and 2014 on Woodland At the request of the Town of Midland SSEA monitored the quality of the Beach. 3 Page 142 of 295 12.e) Minutes of Severn Sound Environmental Association, Sec... beach at Little Lake Park before and after the Watercross event held on Saturday, July 26, 2014. Funding support for these investigations was provided by the individual municipality with lab support from the Ontario Public Health Lab (arranged by the Health Unit). The Trent University Dorset laboratory was contracted to provide the A report on the Woodland Beach investigation will be water chemistry analysis. completed by the end of October, 2014. The report on the monitoring of the Little Lake Beach was completed in September, 2014. HABITAT EVALUATION Natural Heritage Inventory (Township of Tiny) In 2013 and 2014, the SSEA is conducting a Natural Heritage Inventory for the Township of Tiny. The project is a planning tool that identifies important natural heritage features, and will assist with making informed decisions regarding natural heritage and land use planning. The project includes mapping of existing habitat and conditions, and scoring features such as woodlands, wetlands and other habitat, to evaluate the natural heritage of the Township. This work will provide important technical background for the The preliminary draft report was update of the Township of Tiny Official Plan. completed in September, 2014 for review and update before the end of 2014. Wetland Evaluation Wetland evaluation of the Picotte’s Creek wetland area will be undertaken starting in 2014 with an evaluation team from the Toronto Zoo working in cooperation with SSEA. The standards used in the Ontario Wetland Evaluation System (OWES) have been recently updated. In addition, technological advancements, such as aerial photography and GPS units, now enable more accurate mapping of wetland boundaries. Provincial policy requires that Provincially Significant wetlands be protected from development impacts. Through the Conservation Land Tax Incentive Program, landowners with Provincially Significant wetlands on their property are eligible for a 100% tax exemption for all lands within the wetland, if they agree to protect its natural heritage values. If the evaluation scoring using OWES results in a provincially significant score, the results and mapping of the wetland boundary will be reviewed and when accepted by MNR, will be included in the provincially significant wetland layer that is used by MNR, the County of Some of the field work Simcoe and the local municipality in planning and managment. was conducted on Picotte’s Creek in July 2014 by Toronto Zoo staff with assistance from SSEA. Additional field work will be completed in 2015 as funding allows. The wetland evaluation will follow. Nearshore habitat Nearshore habitat will be further evaluated during 2014 using integrated prototype sonar equipment along with side-scan sonar equipment to provide mapping of the habitat conditions in the nearshore waters of Severn Sound. The survey is designed to acquire detailed bathymetric, mineral substrate, and submerged aquatic vegetation coverage from selected shallow-water sites in the nearshore waters. The survey will be used to demonstrate and evaluate new, cost-effective methods to collect shallow-water data in areas not normally surveyed using conventional acoustic survey techniques. The 2014 4 Page 143 of 295 12.e) Minutes of Severn Sound Environmental Association, Sec... work is funded through the fish habitat project as a cooperative study agreement with the University of Windsor. Funding for the current work comes from DFO, Le Cle de la Larger funding proposals are under preparation for submission Baie and the HCF. later this month with HCF, SSEA, University of Windsor and MNR as collaborators, to provide longer term support (2015-2018) so that all of Severn Sound nearshore can be mapped using the new techniques. A draft report of findings to date is expected later this year. Stream drainage mapping As part of a two year project (2013-2014) SSEA is updating the mapping of stream drainage to todays mapping standards with funding and ortho photos support from the County of Simcoe. The stream network update will provide a base for a number of stream and habitat assessments and provide municipalities with accurate mapping for their planning departments. SOURCE WATER PROTECTION The Source Protection Program in the South Georgian Bay Lake Simcoe Region (including Severn Sound SPA) is the local response to the Ontario Clean Water Act. The implementation of the policies contained in the SPP (final draft recently submitted to the Province) involve municipal as well as provincial responsibilities under the Clean Water Act (CWA). The lead Source Protection Authority in our Region (LSRCA) has been funded by the province to undertake activities required under the CWA and the associated Regulations and Provincial guidance documents. The SSEA has been a part of this process through a series of “capacity building” agreements with LSRCA including the current agreement for 2014/2015 government fiscal year. The updated products and activities that SSEA has been involved in during 2014 include: The revised Assessment Reports (one each for each area including Severn Sound) submitted July 4, 2014 (including the revision of the wellfields in the Midland municipal water system); The update of significant drinking water threats in the Severn Sound area and adjoining areas of Severn and Oro-Medonte Township and Muskoka District. The revised, proposed Source Protection Plan and Explanatory Document Submitted July 4, 2014 The Tier 3 Water Budget Study for the Midland-Penetanguishene-Tiny Township area (also including the evaluation of the Robert Street wellfield); The extensive consultation process for the revised Assessment Reports and Source Protection Plan is ongoing. Municipal readiness for implementation of the In the Severn Sound SPA, the latest Source Protection Plan is underway. municipal workshop to facilitate collaboration on preparing for implementation was held on September 16, 2014. Several “webinars” have been conducted by MOECC during September and early October, to facilitate information flow to Risk Management Officials and Inspectors as well as for the Education and Outreach materials to both Source Protection Authorities and municipal staff. 5 Page 144 of 295 12.e) Minutes of Severn Sound Environmental Association, Sec... The review of the South Georgian Bay Lake Simcoe Source Protection Plan by the MOECC is ongoing. Risk Management Services SSEA has also provided Risk Management Services to eight of the nine municipalities in the Severn Sound Source Protection area including adjoining areas of Severn and Oro-Medonte Township and Muskoka District. Funding of these services through a separate municipal agreement (2013 and 2014) is providing field verification and preparation of files to support the development and review of Risk Management Plans for existing significant drinking water threats and pre-consultation services for future potential threats to municipal drinking water supplies. Each participating municipality has received a summary report on the 2013 findings and a 2014 report will be prepared following evaluation of threat properties requiring further visits and research on products in use. STEWARDSHIP Tree Distribution and Tree Planting Program During 2014, SSEA helped increase the number of trees in the Severn Sound area by administering the Tree Seedling Distribution Program and the SSEA’s Healthy Streams & Habitat Tree Planting Program. The objective of the Tree Seedling Distribution program is to promote local tree planting, improving environmental health and increasing tree cover in the Severn Sound area. During 2014, over 8,750 reasonably- priced, native tree and shrub seedlings were distributed to private landowners from Severn Sound municipalities. Funding for the Tree Distribution program comes from the Dufferin-Simcoe Stewardship Council and the participating landowners. In-kind support comes from participating municipalities. The Healthy Streams & Habitat Tree Planting Program was responsible for planting 5,550 tree seedlings at more than 10 sites. The goal of the program is to enhance forest cover and improve water quality in streams and rivers by planting buffers along waterways. Since 1992, well over 200,000 tree seedlings have been planted through our stream rehabilitation program. Funding in 2014 is coming from TDBank, Huronia Historical Parks and MNR. Planting was carried out by Scouts Canada and other community volunteers as well as the landowners. Community Stewardship Program Severn Sound Environmental Association is a partner in the Lake Simcoe Southeastern Georgian Bay Community Stewardship Program (CSP). The CSP is a threeyear program that provides technical advice and financial assistance to property owners for a variety of water quality improvement projects, such as: septic system upgrades/replacements, shoreline erosion control and restoration, stream and fisheries improvements, livestock exclusions and nutrient containment, and other environmental initiatives. Rural residents, farmers, cottagers and shoreline owners in the Severn Sound area (including the Township of Tay) are eligible to participate in the program. 6 Page 145 of 295 12.e) Minutes of Severn Sound Environmental Association, Sec... Attending a workshop is a pre-requisite for accessing financial incentives for projects. To date, 3 workshops have been held in the area. The project coordinator for our area is Carrie MacIntyre. The project is funded by Environment Canada through the Lake Simcoe Southeastern Georgian Bay Cleanup Fund. SSEA is receiving support for our staff involvement as part of the project funding. The majority of the funding will be going to support landowner projects. Yellow Fish Road Severn Sound Environmental Association is coordinating the Yellow Fish Road program in the area during 2014. Participating groups are provided with painting supplies and instructions for conducting a storm drain marking event. These supplies have been provided by Trout Unlimited and SSEA supports the program with summer contract participation in facilitating the program with community groups. PUBLIC CONSULTATION SSEA staff participate in presentations and displays at various community events throughout Severn Sound. During 2014 so far, staff have attended meetings or events of the Huronia Woodland Owners Association, Sweetwater Harvest (Wye Marsh), SSEA Tree Distribution day, Bass Lake Ratepayers Association, Canada Day (Honey Harbour, Midland), Lake Simcoe Georgian Bay Wetland Collaborative Workshop, and Heritage Day . Staff have made presentations at all municipal Councils. A presentation was also made at the International Great Lakes Research Conference in Hamilton this May on water quality conditions in Severn Sound. SSEA staff participated in the following presentations and displays since the last board meeting; 2 Lake Simcoe Georgian Bay Collaborative Workshops, Yellow Fish Road Program with YMCA day camp, Tugfest Midland Harbour, International Plowing Match from September 16 to 20 and the Great Canadian Shoreline Cleanup in Tay Township. 7 Page 146 of 295 12.e) Minutes of Severn Sound Environmental Association, Sec... STAFF REPORT CONCERNING SSEA DATA MANAGEMENT TECHNICIAN POSITION By Keith Sherman October 16, 2014 The position currently held by Melissa Carruthers is an SSEA contract position. She has been working in the position continuously since July 2011 with frequent renewal of her It is recommended that the Executive Director work with the Town of contract. Midland staff to migrate her position to permanent status to start in 2015. The permanent position will also support SSEA Risk Management services which is a legal mandate of the SSEA and will require the establishment of a new permanent position for SSEA. MOTION: That the Executive Director be authorized to work with the Town of Midland staff to migrate the contract position of Melissa Carruthers to permanent status. Page 147 of 295 12.e) Minutes of Severn Sound Environmental Association, Sec... SEVERN SOUND ENVIRONMENTAL ASSOCIATION JOINT MUNICIPAL SERVICES BOARD 2014 THIRD QUARTERLY MEETING OCTOBER 16, 2014 9:00 AM MOTIONS 1. ADOPT AGENDA: Moved by: Kelly Meyer Seconded by: Ray Millar Motion: To approve the agenda of the Third Quarterly SSEA Joint Services Board as presented. Carried. 2. APPROVAL OF PAST SSEA MINUTES: Moved by: Ray Millar Seconded by: Paul Wiancko Motion: To receive and approve the minutes of the Second Quarterly SSEA Joint Services Board Meeting held on July 17, 2014 as amended. Carried. 3. THIRD QUARTELY BALANCE SHEET Moved by: Ray Millar Seconded by: David Ritchie Motion: To receive and approve the 2014 Third Quarterly Balance Sheet. Carried. 4.THIRD QUARTERLY STATEMENT OF OPERATIONS Moved by: Kelly Meyer Seconded by: Perry Ritchie Motion: To receive and approve the 2014 Third Quarterly SSEA Statement of Operations. Carried. 5.THIRD QUARTERLY FINANCIAL REPORT Moved by: Pat Marion Seconded by: David Ritchie Motion: To receive and approve the 2014 Third Quarterly SSEA Financial Report. Carried. 1 Page 148 of 295 12.e) Minutes of Severn Sound Environmental Association, Sec... 6. THIRD QUARTERLY CONFIRMATION OF ACCOUNTS Moved by: Pat Marion Seconded by: Paul Wiancko Motion: To receive the 2014 Third Quarterly Report of Confirmation of Accounts for information. Carried. 7.THIRD QUARTERLY REPORT OF DEFERRED REVENUE Moved by: Perry Ritchie Seconded by: Kelly Meyer Motion: To receive the 2014 Third Quarterly Deferred Revenue Report. Carried. 8.2014 THIRD QUARTERLY FORECAST OF REVENUES REPORT Moved by: Ray Millar Seconded by: David Ritchie Motion: To receive the 2014 Third Quarterly Forecast of Revenues Report. Carried. 9. SSEA ACTIVITY REPORT Moved by: Perry Ritchie Seconded by: Paul Wiancko Motion: To receive for information the Third Quarterly SSEA Activity Summary Report as presented by Keith Sherman. Carried. 10SSEA STAFF REPORT . Moved by: Ray Millar Seconded by: Perry Ritchie Motion: That the Executive Director be authorized to work with the Town of Midland staff to migrate the contract position of Melissa Carruthers to permanent status subject to approval by the new board in January 2015. 11. ADJOURNMENT Moved by: Paul Wiancko Seconded by: Kelly Meyer Motion: To adjourn the Third Quarterly SSEA Joint Services Board meeting at 10:30 AM. Carried 2 Page 149 of 295 12.e) Minutes of Severn Sound Environmental Association, Sec... SEVERN SOUND ENVIRONMENTAL ASSOCIATION JOINT MUNICIPAL SERVICES BOARD 2014 SECOND QUARTERLY MEETING July 17, 2014 Town of Midland Council Chambers Dominion Avenue Midland, ON Minutes Present Councillor Andrew Hill City of Orillia Deputy Mayor Pat Marion Town of Penetanguishene Councillor Kelly Meyer Township of Oro-Medonte Mayor Ray Millar Township of Tiny Councillor Dave Ritchie Township of Tay Councillor Ron Stevens SSEA Chair/Township of Severn Councillor Paul Wiancko Township of Georgian Bay Keith Sherman SSEA ED Regrets Deputy Mayor Stephan Kramp Town of Midland Councillor Perry Ritchie Township of Springwater Guests Alexandria Service Ducks Unlimited Canada 1. WELCOME AND CALL TO ORDER Chair Ron Stevens welcomed the SSEA board 9:00 AM 2. ADOPT AGENDA Moved by: David Ritchie Seconded by: Ray Millar Motion: To approve the agenda of the 2nd Quarterly SSEA Joint Services Board as presented. Carried. 3. DECLARATION OF PECUNIARY INTEREST None 4. APPROVAL OF PAST SSEA MINUTES Moved by: Ray Millar Seconded by: Pat Marion Motion: To receive and approve the minutes of the First Quarterly SSEA Joint Services Board Meeting held on April 17, 2014. Carried 5.APPROVAL OF PAST AD HOC MINUTES: Moved by: Pat Marion 1 Page 150 of 295 12.e) Minutes of Severn Sound Environmental Association, Sec... Seconded by: Kelly Meyer Motion: To receive and approve the minutes of the Ad Hoc Committee meeting held on May 15, 2014. 6. PRESENTATION BY DUCK UNLIMITED Ducks Unlimited Canada, Conservation Program Specialist Alexandra Service gave a presentation on Lake Simcoe Georgian Bay Wetland Collaborative Project which the SSEA is a partner. 7. AUDITORS REPORT BDO Canada LLP, Glen Ventrcek presented the SSEA 2013 Financial Statements to the board praising the SSEA for a job well done. Chair Ron Stevens and Keith Sherman thanked Glen, Marc Villeneuve, the Town of Midland’sDirector of Finance/Treasurer, Judy Hancock, the Town of Midland’s Deputy Treasurer and Gail Marchildon, SSEA Office Manager. Moved by: David Ritchie Seconded by: Ray Millar Motion: To receive and approve the SSEA 2013 Financial Statements as presented by Glen Ventrcek, BDO Canada LLP. Carried. 8.SECOND QUARTERLY BALANCE SHEET i) Moved by: Ray Millar Seconded by: David Ritchie Motion: To receive and approve the 2014 Second Quarterly Balance Sheet. Carried. SECOND QUARTELY STATEMENT OF OPERATIONS ii) Moved by: Pat Marion Seconded by: Kelly Meyer Motion: To receive and approve the 2014 Second Quarterly SSEA Statement of Operations. Carried. SECOND QUARTERLY FINANCIAL REPORT iii) Moved by: Ray Millar Seconded by: Pat Marion Motion: To receive and approve the 2014 Second Quarterly SSEA Financial Report. Carried. SECOND QUARTERLY CONFIRMATION OF ACCOUNTS iv) Moved by: Ray Millar Seconded by: Kelly Meyer 2 Page 151 of 295 12.e) Minutes of Severn Sound Environmental Association, Sec... Motion: To receive the 2014 Second Quarterly Report of Confirmation of Accounts for information purposes. Carried. SECOND QUARTERLY REPORT OF DEFFERED REVENUE v) Moved by: Ray Millar Seconded by: David Ritchie Motion: To receive the 2014 Second Quarterly Report of Deferred Revenue for information purposes. Carried. 2014 SECOND QUARTERLY FORCAST OF REVENUES REPORT vi) Moved by: Ray Millar Seconded by: Kelly Meyer Motion: To receive the 2014 Second Quarterly Forecast of Revenue Report for information Carried. 9. SSEA ACTIVITY REPORT Keith Sherman presented the SSEA Activity Report. Kelly Meyer thanked Keith for the report and suggested that SSEA staff attend board meetings in the future when they have a program to introduce. Kelly also wanted to pass on her kudos to Michelle Hudolin and the success of the Tree Distribution Program. Moved by: Kelly Meyer Seconded by: Andrew Hill Motion: To receive the SSEA Activity Summary Report as presented by Keith Sherman for information. 10. ADJOURNMENT Moved by: Kelly Meyer Motion: To adjourn the SSEA Board meeting at 10:25 AM. Carried. Next meeting: The 3rd Quarterly SSEA meeting will be held on October 16, 2014 at 9:00 am at the Town of Midland Council Chambers. ___________________________________ Keith Sherman, Executive Director/ SSEA Chair Ron Stevens 3 Page 152 of 295 12.e) Minutes of Severn Sound Environmental Association, Sec... SSEA Balance Sheet Report As of September 30, 2014 20142013 YTDYTD TO Septemberto September Financial Assets Accounts Receivable44,036103,092 Due from Related Parties31,359 Total Financial Assets75,395103,092 Liabilities Accounts Payable and Accrued Liabilities17,3362,909 Due to Related Parties60,343168,911 Deferred Revenue56,151130,673 Employee Future Benefits84,02077,905 Total Financial Liabilities217,850380,398 Net Financial Assets (Debt)(142,455)(277,306) Non Financial Assets Tangible Capital Assets15,27414,107 Prepaid Expenses1,8461,804 Total Non Financial Assets17,12015,911 Accumulated Surplus (Deficit)(125,335)(261,395) Run Date: 7-Oct-2014Page No: 1 Page 153 of 295 12.e) Minutes of Severn Sound Environmental Association, Sec... SSEA Statement of Operations As of September 30, 2014 201420142013 APPROVEDYTDYTD BUDGETTO Septemberto September Revenue Federal Grants4,5004,000776 Municipal Grants534,209436,910386,414 Provincial Grants157,00064,5004,361 Community and Private Donations16,00025,73218,689 Projects and Recoveries92,50024,76755,731 Funding from Conservation Authority100,00091,800116,209 Interest717604 Total Revenues904,209648,426582,784 Expenditures Salaries575,883377,202311,512 Benefits114,87285,87374,718 Materials and Office Expenses57,85024,77321,656 Contracted Services44,60448,75082,153 Rents and Financial Expenses61,00040,61324,756 Total Expenditures854,209577,211514,795 Annual Surplus (Deficit)50,00071,21567,989 Accumulated Surplus (Deficit), beginning of year(196,551)(329,385) Accumulated Surplus (Deficit), end of period50,000(125,336)(261,396) Run Date: 7-Oct-2014Page No: 1 Page 154 of 295 12.e) Minutes of Severn Sound Environmental Association, Sec... SSEA Financial Report As of September 30, 2014 $ 20142014%2013 BUDGET YTDANNUALBUDGETYTD VARIANCE TO SeptemberBUDGETVARIANCEACTUALS 9SEVERN SOUND 92SEVERN SOUND ENV ASSOC 990SEVERN SOUND ENV ASSOC 9000REVENUE 0220LSRCA - LK SMCO CONSRVTN AUTH 0221ONTARIO SPECIFIC GRANTS 0282CONTR-MUNICIPALITIES(407,909.00)(407,909)(340,865.00) 0.36 0283COMMUNITY/PRIVATE(4,000.36)(4,000)(0.01%)(2,254.00) (17,627.50) 0284PROJECTS(2,372.50)(20,000)88.14%(24,617.96) (28,702.00) 0316COST RECOVERIES(18,798.00)(47,500)60.43%(16,312.04) (21,404.50) 0322RECOVERIES(3,595.50)(25,000)85.62%(14,801.03) 716.97 0631INTEREST INCOME(716.97)(604.30) 0910BILLABLE HOURS REVENUE Total 9000 REVENUE (67,016.67) (437,392.33)(504,409)13.29%(399,454.33) 9010UNDISTRIBUTED PAYROLL EXPENSE 89,047.39 0910BILLABLE HOURS REVENUE(89,047.39)(92,917.32) (169,598.31) 1110DISTRIBUTED LABOUR(256,457.69)(426,056)39.81%(188,048.25) 101,273.70 1120FULL TIME SALARIES270,314.30371,58827.25%267,613.96 (40,442.83) 1130PART TIME SALARIES94,759.8354,317(74.46%)30,023.58 885.68 1135STUDENT SALARIES12,129.3213,0156.81%13,873.61 (47,127.43) 1210DISTRIBUTED BENEFITS(60,606.57)(107,734)43.74%(53,344.72) 30,338.50 1219PAYROLL BENEFITS85,872.50116,21126.11%74,718.79 Total 9010 UNDISTRIBUTED PAYROLL EXPE (35,623.30) 56,964.3021,341(166.92%)51,919.65 9020OVERALL COORDINATION 7,612.00 1110DISTRIBUTED LABOUR52,275.0059,88712.71%45,077.59 15,113.00 1210DISTRIBUTED BENEFITS15,113100.00%4,978.00 Total 9020 OVERALL COORDINATION 22,725.00 52,275.0075,00030.30%50,055.59 9030DMINISTRATION A 19,627.88 1110DISTRIBUTED LABOUR31,940.1251,56838.06%33,665.90 1,401.97 1210DISTRIBUTED BENEFITS12,776.0314,1789.89%13,466.36 6,042.08 2110AUDIT FEES457.926,50092.96%5,980.44 7,460.16 2111ADMIN FEES22,539.8430,00024.87%3,632.11 2,500.00 2120LEGAL FEES2,500100.00% 503.80 3005INSURANCE6,496.207,0007.20%6,416.28 259.43 3020MEETING EXPENSES740.571,00025.94%283.91 1,797.39 3022MILEAGE702.612,50071.90%158.00 795.36 3025CONFERENCES2,204.643,00026.51%1,435.41 (221.02) 3030TRAINING221.02 3036SUBSCRIPTIONS & PUBLICATIONS 263.23 3040MEMBERSHIPS & DUES736.771,00026.32%835.92 3,472.48 3050OFFICE SUPPLIES2,027.525,50063.14%6,084.60 100.00 3053PRINTING100100.00%79.88 23.48 3060COPIER COSTS1.522593.92%12.04 217.69 3070POSTAGE & SHIPPING682.3190024.19%734.06 Run Date: 7-Oct-2014Page No: 1 Page 155 of 295 12.e) Minutes of Severn Sound Environmental Association, Sec... SSEA Financial Report As of September 30, 2014 $ 20142014%2013 BUDGET YTDANNUALBUDGETYTD VARIANCE TO SeptemberBUDGETVARIANCEACTUALS 582.01 3075TELEPHONE1,417.992,00029.10%1,659.77 208.91 3080INTERNET/ ITC491.0970029.84%357.14 309.22 3202SUPPLIES & TOOLS4,565.784,8756.34%2,357.71 82.13 3204SUPPLIES - HEALTH & SAFETY1,167.871,2506.57%870.87 3,908.49 3490FACILITY RENTAL11,091.5115,00026.06%9,115.92 1,923.07 3630UNLEADED GAS76.932,00096.15% (26.97) 4110BANK INTEREST26.97(387.54) Total 9030 ADMINISTRATION 51,230.79 100,365.21151,59633.79%86,758.78 9106GIS BASE COVERAGES 22,914.56 1110DISTRIBUTED LABOUR27,555.4450,47045.40%23,367.72 2,627.82 1210DISTRIBUTED BENEFITS11,022.1813,65019.25%9,347.09 Total 9106 GIS BASE COVERAGES 25,542.38 38,577.6264,12039.84%32,714.81 9204REQUESTS AND REVIEWS 9,736.67 1110DISTRIBUTED LABOUR11,737.3321,47445.34%13,897.97 1,602.07 1210DISTRIBUTED BENEFITS4,694.936,29725.44%5,559.18 Total 9204 REQUESTS AND REVIEWS 11,338.74 16,432.2627,77140.83%19,457.15 9403RURAL PROGRAMS 3,547.41 1110DISTRIBUTED LABOUR2,699.596,24756.79%4,613.28 731.16 1210DISTRIBUTED BENEFITS1,079.841,81140.37%1,845.29 Total 9403 RURAL PROGRAMS 4,278.57 3,779.438,05853.10%6,458.57 9531MONITORING &SURVEILLANCE 2,059.66 1110DISTRIBUTED LABOUR30,448.3432,5086.34%27,761.49 (2,687.34) 1210DISTRIBUTED BENEFITS12,179.349,492(28.31%)10,877.62 Total 9531 MONITORING &SURVEILLANCE (627.68) 42,627.6842,000(1.49%)38,639.11 9535MONITORING SUPPORT (1,847.80) 2210CONTRACTED SERVICE16,847.8015,000(12.32%)13,808.50 (381.92) 3205MATERIALS381.92 Total 9535 MONITORING SUPPORT (2,229.72) 17,229.7215,000(14.86%)13,808.50 9701WATER SCIENTIST 9,072.92 1110DISTRIBUTED LABOUR29,261.0838,33423.67%27,616.60 6,799.82 1210DISTRIBUTED BENEFITS4,389.1811,18960.77%4,142.48 Total 9701 WATER SCIENTIST 15,872.74 33,650.2649,52332.05%31,759.08 Total 990 SEVERN SOUND ENV ASSOC 25,490.85 (75,490.85)(50,000)(50.98%)(67,883.09) Total 92 SEVERN SOUND ENV ASSOC 25,490.85 (75,490.85)(50,000)(50.98%)(67,883.09) 94SSEA IMPLEMENTATION PROJECTS 990SEVERN SOUND ENV ASSOC 9802GROUND WATER PROJECT 0230PROV MINISTRY GRANT Total 9802 GROUND WATER PROJECT 9805PENETANG CONST.WETLAND 3,750.00 0283COMMUNITY/PRIVATE(3,750.00) (3,750.00) 2210CONTRACTED SERVICE3,750.00 Total 9805 PENETANG CONST.WETLAND 9813HONEY HARBOUR SURVEY Run Date: 7-Oct-2014Page No: 2 Page 156 of 295 12.e) Minutes of Severn Sound Environmental Association, Sec... SSEA Financial Report As of September 30, 2014 $ 20142014%2013 BUDGET YTDANNUALBUDGETYTD VARIANCE TO SeptemberBUDGETVARIANCEACTUALS 2,500.00 0230PROV MINISTRY GRANT(2,500.00) (12,000.00) 0282CONTR-MUNICIPALITIES(12,000)100.00%(8,592.18) 2,300.00 0283COMMUNITY/PRIVATE(2,300.00) 4,032.00 1110DISTRIBUTED LABOUR4,032100.00% 5,892.10 2210CONTRACTED SERVICE2,075.907,96873.95%19,897.44 (1,631.58) 3202SUPPLIES & TOOLS1,631.58 Total 9813 HONEY HARBOUR SURVEY 1,092.52 (1,092.52)11,305.26 9818WETLANDS EVALUATION PROJECT 0282CONTR-MUNICIPALITIES(3,238.24) 1110DISTRIBUTED LABOUR2,393.30 1210DISTRIBUTED BENEFITS844.94 Total 9818 WETLANDS EVALUATION PROJ E 9820BEACH MONITORING PROJECT 0282CONTR-MUNICIPALITIES(1,186.43) Total 9820 BEACH MONITORING PROJECT (1,186.43) 9825LAKE COUCHICHING PROJECT 2,619.00 0282CONTR-MUNICIPALITIES(2,619.00)(21,344.51) 1110DISTRIBUTED LABOUR5,930.47 1210DISTRIBUTED BENEFITS1,722.19 (2,619.00) 2210CONTRACTED SERVICE2,619.0012,558.30 3202SUPPLIES & TOOLS563.07 3630UNLEADED GAS570.48 Total 9825 LAKE COUCHICHING PROJECT 9831HEALTHY STREAMS PROJECT (10,000.00) 0230PROV MINISTRY GRANT(10,000)100.00%(4,361.00) 0283COMMUNITY/PRIVATE(4,000.00) 4,000.00 1110DISTRIBUTED LABOUR4,000100.00% 6,000.00 3202SUPPLIES & TOOLS6,000100.00% Total 9831 HEALTHY STREAMS PROJECT (8,361.00) 9834PREWORK 0282CONTR-MUNICIPALITIES 0316COST RECOVERIES Total 9834 PREWORK 9838FISH HABITAT PROJECT 1,250.00 0282CONTR-MUNICIPALITIES(1,250.00) (1,250.00) 2210CONTRACTED SERVICE1,250.00 Total 9838 FISH HABITAT PROJECT 9844TREE DISTRIBUTION PROJECT 2,180.86 0283COMMUNITY/PRIVATE(14,180.86)(12,000)(18.17%)(12,434.91) 1,332.20 1110DISTRIBUTED LABOUR1,818.803,15142.28%11.93 185.48 1210DISTRIBUTED BENEFITS727.5291320.32%4.77 (3,655.30) 2210CONTRACTED SERVICE11,591.307,936(46.06%)12,201.51 (35.67) 3022MILEAGE35.67104.61 (7.57) 3075TELEPHONE7.5740.70 Run Date: 7-Oct-2014Page No: 3 Page 157 of 295 12.e) Minutes of Severn Sound Environmental Association, Sec... SSEA Financial Report As of September 30, 2014 $ 20142014%2013 BUDGET YTDANNUALBUDGETYTD VARIANCE TO SeptemberBUDGETVARIANCEACTUALS 3202SUPPLIES & TOOLS9.10 3630UNLEADED GAS62.29 Total 9844 TREE DISTRIBUTION PROJECT 9851WOODLAND EVALUATION (8,725.87) 0282CONTR-MUNICIPALITIES(16,274.13)(25,000)34.90%(903.35) 14,792.09 1110DISTRIBUTED LABOUR10,207.9125,00059.17% (3,777.88) 1210DISTRIBUTED BENEFITS3,777.88 (3,606.37) 2210CONTRACTED SERVICE3,606.37 Total 9851 WOODLAND EVALUATION (1,318.03) 1,318.03(903.35) 9852VICTORIA HARBOUR STP SURVEY 0283COMMUNITY/PRIVATE Total 9852 VICTORIA HARBOUR STP SURV E 9853INLAND LAKES (1,500.00) 0282CONTR-MUNICIPALITIES(1,200.00)(2,700)55.56%(2,400.00) 1,704.79 2210CONTRACTED SERVICE995.212,70063.14%2,645.76 Total 9853 INLAND LAKES 204.79 (204.79)245.76 9854EARLY RESPONSE PROJECT 0235CONSERVATION AUTH REV-PROV(20,818.63) 2210CONTRACTED SERVICE20,818.63 Total 9854 EARLY RESPONSE PROJECT 9856SOURCE WATER IMPLEMENTATION 0231PROV GAS TAX FUNDING (8,199.77) 0235CONSERVATION AUTH REV-PROV(91,800.23)(100,000)8.20%(95,389.59) 75,000.00 1110DISTRIBUTED LABOUR75,000100.00% 20,500.00 1210DISTRIBUTED BENEFITS20,500100.00% (89,047.39) 2140BILLABLE HOURS EXPENSES89,047.3992,917.32 (2,014.85) 2210CONTRACTED SERVICE2,014.85 1,890.86 3022MILEAGE109.142,00094.54%563.52 3025CONFERENCES (15.37) 3070POSTAGE & SHIPPING15.37 1,886.52 3202SUPPLIES & TOOLS613.482,50075.46%701.83 3610VEHICLE REPAIRS & MAINTENANCE 3630UNLEADED GAS Total 9856 SOURCE WATER IMPLEMENTATI (1,206.92) 9857HABITAT RESTORATION PROJECT (500.00) 0261FEDERAL GRANT(4,000.00)(4,500)11.11%(775.87) (500.00) 2210CONTRACTED SERVICE4,000.003,500(14.29%)222.33 1,000.00 3202SUPPLIES & TOOLS1,000100.00%553.54 Total 9857 HABITAT RESTORATION PROJEC 9858RMO PROJECT (76,942.31) 0282CONTR-MUNICIPALITIES(7,657.69)(84,600)90.95%(7,884.75) 63,055.20 1110DISTRIBUTED LABOUR1,292.8064,34897.99%3,712.00 13,058.08 1210DISTRIBUTED BENEFITS193.9213,25298.54%556.80 106.37 3202SUPPLIES & TOOLS2,893.633,0003.55%259.01 Run Date: 7-Oct-2014Page No: 4 Page 158 of 295 12.e) Minutes of Severn Sound Environmental Association, Sec... SSEA Financial Report As of September 30, 2014 $ 20142014%2013 BUDGET YTDANNUALBUDGETYTD VARIANCE TO SeptemberBUDGETVARIANCEACTUALS 759.13 3610VEHICLE REPAIRS & MAINTENANCE1,240.872,00037.96%2,220.36 (36.47) 3630UNLEADED GAS2,036.472,000(1.82%)1,136.58 Total 9858 RMO PROJECT 9859STREAM RESTORATION PROJECT (5,000.00) 0230PROV MINISTRY GRANT(5,000)100.00% (2,000.00) 0282CONTR-MUNICIPALITIES(2,000)100.00% 2,000.00 1110DISTRIBUTED LABOUR2,000100.00% 3,500.00 2210CONTRACTED SERVICE3,500100.00% 1,500.00 3202SUPPLIES & TOOLS1,500100.00% Total 9859 STREAM RESTORATION PROJEC 9860NEAR SHORE CHARACTERIZATION 62,000.00 0230PROV MINISTRY GRANT(62,000.00) (56,149.27) 1110DISTRIBUTED LABOUR56,149.27 (9,336.95) 1210DISTRIBUTED BENEFITS9,336.95 (108.43) 3022MILEAGE108.43 (659.60) 3025CONFERENCES659.60 Total 9860 NEAR SHORE CHARACTERIZATIO (4,254.25) 4,254.25 9861COMMUNITY STEWARDSHIP PROJECT 1,500.81 0283COMMUNITY/PRIVATE(1,500.81) (1,072.01) 1110DISTRIBUTED LABOUR1,072.01 (428.80) 1210DISTRIBUTED BENEFITS428.80 Total 9861 COMMUNITY STEWARDSHIP PRO 9950FUTURE PROJECTS (142,000.00) 0230PROV MINISTRY GRANT(142,000)100.00% 125,000.00 1110DISTRIBUTED LABOUR125,000100.00% 4,000.00 2210CONTRACTED SERVICE4,000100.00% 13,000.00 3202SUPPLIES & TOOLS13,000100.00% Total 9950 FUTURE PROJECTS Total 990 SEVERN SOUND ENV ASSOC (4,274.97) 4,274.97(106.68) Total 94 SSEA IMPLEMENTATION PROJECTS (4,274.97) 4,274.97(106.68) Total 9 SEVERN SOUND 21,215.88 (71,215.88)(50,000)(42.43%)(67,989.77) Total 21,215.88 (71,215.88)(50,000)(42.43%)(67,989.77) Run Date: 7-Oct-2014Page No: 5 Page 159 of 295 12.e) Minutes of Severn Sound Environmental Association, Sec... Severn Sound Environmental Association CONFIRMATION OF ACCOUNTS July 1 to Sept 30, 2014 General Administratio n 457.92 Audit 15,085.92 Admin-Midland 0.00 Legal Fees 0.00 Insurance 0.00 Memberships 198.59 Mileage 7,854.79 Sunlife 60.51 AD&D 67.65 Aspiria Corp. (EAP) 1,415.33 Conference & Meetings 208.61 IT-Midland 3,697.17 Rental 4,976.29 Office Supplies 417.31 Postage and Shipping 467.25 Telephone 453.89 Health and Safet y 5,. Total 336123 pecial Projects S 26,231.86 Contracted Services 160.84 Supplies and Material s 744.57 Vehicles 28,409.12 1,271.85 Unleaded Gas 63,770.35 Total AP Page 160 of 295 Severn Sound Environmental Association THESE 2 COLUMNS ARE A BREAKDOWN OF THE CLOSING 2014 3RD QUARTER BALANCE 2014 PER GL CLOSING BALANCE DETAILS OPENING BALANCE FUNDS RECEIVED DEBITDEFERRED Project@ 12/31/13OR RECEIVABLEEXPENDITURESCLOSING BALANCEBALANCEREVENUE (6,198.90) 802 - Ground Water Project(1,998.90) (4,200.00) 6,198.90 (383.16) 805 - Penetang Const Wetland(4,133.16) 3,750.00 383.16 453.55 813 - Honey Harbour Survey1,546.07 (4,800.00) 3,707.48 453.55 (1,833.85) 818 - Wetlands Evaluation Pro(1,833.85) 1,833.85 (777.14) 820 - Beach Monitoring(777.14) 777.14 717.62 822 - Natural Shorelines Project717.62 717.62 (2.41) 825 - Lake Couchiching Project(821.41) (1,800.00) 2,619.00 2.41 - 837 - Sustainability Plan- (769.49) 838 - Fish Habitat Project(2,019.49) 1,250.00 769.49 (8,908.45) 839 - Well Aware Program(8,908.45) 8,908.45 - 841 - SWP Risk Assessment- - 842 - Penetang Harbour Survey- (26,338.88) 844 - Tree Distribution Project(22,930.29) (17,589.45) 14,180.8626,338.88 - 846 - Early Action Project- - 847 - Stewardship Project- (803.58) 850 - Little Lake Mgt Plan(803.58) 803.58 1,318.03 851 - Woodland Evaluation(6,674.13) (9,600.00) 17,592.161,318.03 - 852 - Victoria Harbour Survey- 1,817.35 853 - Inland Lakes 2,022.14 (1,200.00) 995.21 1,817.35 - 854 - Early Response Project - - 855 - ER Promotion Project- Page 161 of 295 (2,865.37) 856 - Source Water Implementation(2,525.25) (92,140.35) 91,800.232,865.37 (207.42) 857 - Habitat Restoration Project(4,207.42) 4,000.00 207.42 (4,563.05) 858 - RMO Project(7,020.74) (5,200.00) 7,657.694,563.05 4,254.25 860 - Near Shore Characterization- (62,000.00) 66,254.254,254.25 (2,499.19) 861 - Community Stewardship Project(4,000.00) 1,500.812,499.19 TOTALS(60,367.98) (202,529.80) 215,307.69 (47,590.09) 8,560.80 56,150.89 07/10/2014 12.e) Minutes of Severn Sound Environmental Association, Sec... Forecast of Revenues for 2014 as of October 16, 2014 (projects are all proposed and will be added to deferred revenue as they are approved and confirmed) 2014SSEA Revenues ProjectYearSourceRequest"Community""Projects""Recoveries""Cost Recov"S&BStatus Sustainability Sustainability Project2014C P-control EGB Monitoring Project2014MOE259302593259320744C Simcoe Co. Env. Protection2014Simcoe Co60006006004800C Shoreline nutrients2014EC/Trent3000D Honey Harbour2014GB Twp120001200C Lake Couchiching Survey2013/14Severn2500250C Habitat DFO Rehab2014DFO5000500P Coastal Habitat2014EC/U of W0000D LIDAR2014/15federal/CHS120000P Shoreline mapping2014/15U of Windsor9000C é Le Cl de la Baie 201460265576C 2014HCF1200C Wetland Restoration Wetland Evaluation2014/15Toronto Zoo9000C Natural Heritage- Tiny2014Tiny2500025002500C Natural Shorelines2014 EGB Wetland Collaborative2014EC/DU30003003002400P Stewardship SEGB Community Stewardship2014EC/SDSC950005750C Shorewatch2014 Stream Restoration Project2013/14MNR5000P Tree Planting2014TDFEF2500C 2014HHP800800C LSHRP2014/15MNR6580D EnvironMerit2014EC/OSCIA10001000C Tree Distribution2014Land owners105894000C 2014DSLSN3000300C Stewardship materials Pollution Prevention Source Protection Private Well Program20149000P Source Protection Plan Impl.2014-1LSRCA5559851867C 2014/15 Agt2014-2LSRCA120412114000C Risk Management Services2014Munic915009150915054500C Munic Implementation2014Munic OGS mapping2014/15OGSC Planning Plan Review2014Munic15000150013500P 2014Community500500 Monitoring PGMN2014MOE-EMRB3000 COA Monitoring2013/14COA-MOE25002502250C 2014/15COA-MOE75007506750P Trib Fish Biomass Water level study2014/15federal/CHS6000025000P Sale of publications2014Community200200 Fund Raising2014Community33003300 Totals7206354000198932350015143289437 Target4000200004750025000 Page 162 of 295 12.e) Minutes of Severn Sound Environmental Association, Sec... Agency Acronyms CFIP/CWIPMNR Community Fisheries/Community Wildlife Involvement Program CHSCanadian Hydrographic Service COA-MNRCanada-Ontario Agreement - MNR COA-MOECanada-Ontario Agreement - MOE CountyCounty of Simcoe CWSEnvironment Canada - Canadian Wildlife Service DFODepartment of Fisheries and Oceans ECEnvironment Canada FCMFederation of Canadian Municipalities GBINPGeorgian Bay Islands National Park GCGreen Communities Foundation GLSFEnvironment Canada - Great Lakes Sustainability Fund HCFHuronia Communities Foundation HHPHuronia Historical Parks (Ste Marie Among the Hurons, Discovery Harbour) LSRCA (CO)Lake Simcoe Region Conservation Authority (Conservation Ontario) MNRMinistry of Natural Resources MOEMinistry of the Environment NSCFDCNorth Simcoe Community Futures Development Centre NSSC/S-DSCSimcoe Dufferin Stewardship Council NSSCIANorth Simcoe Soil and Crop Improvement Association OGSOntario Geological Survey PCParks Canada - Georgian Bay Islands National Park PC-TSWParks Canada - Trent-Severn Waterway SCCFSimcoe County Christian Farmers SCFASimcoe County Federation of Agriculture SMDHUSimcoe-Muskoka District Health Unit TDFEFTD Friends of the Environment Fund TrilliumOntario Trillium Foundation U of WUniversity of Windsor Page 163 of 295 12.e) Minutes of Severn Sound Environmental Association, Sec... Severn Sound Environmental Association Report to SSEA Board Activities Summary 2014 Updated October 16, 2014 in bold MONITORING Open water Monitoring The Severn Sound open water monitoring program consists of collection of water quality data from 14 stations distributed throughout Severn Sound. The stations are monitored on a bi-weekly basis starting in late April – Early May each year to late October. The program is a core activity of SSEA and also receives funding from the Ministry of the Environment, the Township of Georgian Bay and the Township of Tay. The laboratory support of the Dorset Environmental Science Centre (MOE) has been arranged again for 2014. Special equipment support from MOE EMRB (Fluoroprobe, particle scanner, bottles and other sampling equipment) has also been arranged for 2014. Unfortunately, lab support from some of our phytoplankton samples has been discontinued by MOE starting in 2014. The additional phytoplankton samples will be processed through our algae identification contractor. We also contract with Don Limoges, to provide boat and As of October 7, 2014, we have completed the majority of operator for the sampling. our sampling of open water stations. We will be continuing to sample North and South Bay and one station off Snake Island later in October and in November to ensure the we have monitored fall turnover. The results of the monitoring will be reported in technical and scientific reports produced as the data becomes available. The next report will be the 2013 monitoring assessment and the 2013 Honey Harbour report expected in October, 2014. Part of the open water sampling this year (and during 2012 and 2013) includes sampling of the Victoria Harbour municipal water intake in conjunction with open water sampling in Hogg Bay. We are conducting a comparison between a long-term station (PM2) and the raw water at the inlet to the plant. This will allow use of the intake as a monitoring station for chemistry at times when we cannot reach the open water station safely. In addition, the sampling pump can be operated independently of the low lift pumps to monitor raw water quality in the event of contingencies. A report on the comparison is being prepared. A contingency plan is being developed with Tay staff for Sampling will continue in November and monthly through the both their intakes. winter at the pump house. Inland Lakes This project provides monitoring of inland lakes as required by municipal partners. For example, the Town of Midland supports monitoring of Little Lake each year. Lakes in other municipalities (Orr Lake in Springwater, Bass Lake in Oro-Medonte, MacLean Lake in Severn and Farlain Lake in Tiny) have been monitored in the past. Presentations have been made to each supporting municipality with individual reports underway. Funding is provided by the individual municipality with some water quality 1 Page 164 of 295 12.e) Minutes of Severn Sound Environmental Association, Sec... During 2014, we have monitored Little Lake in Midland. analysis supported by MOE. Sampling was completed for the fall as of October 1, 2014. We are awaiting results. Lake Couchiching is monitored every five years (bi-weekly from spring to fall) along with raw water from selected municipal water intakes (2003, 2008, 2013). The purpose of the sampling is to monitor the trophic status of the lake and especially track the relation between the toxin forming and taste and odour producing algae growing in the lake. The work is supported by the Chippewas of Rama First Nation, the Township of Severn and the City of Orillia. Data has now been received for 2013 and the reporting will be . In addition to combined in a technical report for 2008 and 2013 field year presentations to the Township of Severn and the City of Orillia, we have presented a progress report of findings to Lakehead University as they are conducting additional sampling in the nearshore of the lake during 2014. Nearshore characterization SSEA and the MOE are working together to improve methods of tracking water quality conditions in the nearshore waters of eastern Georgian Bay including Severn Sound. Natural factors and human activities will be investigated to distinguish “background” natural variation in nutrients from conditions resulting from human impact. This study was initiated in late 2013 and is funded by the MOE under the Canada-Ontario Agreement Respecting Great Lakes Water Quality. The study will use existing data and will lead to improvements in future monitoring and enable improved detection of Work is continuing on assembling changes in the eastern Georgian Bay ecosystem. common watershed and shoreline data from Severn Sound to the French River for the analysis of open water data. Tributary monitoring SSEA is a partner with the Provincial Water Quality Monitoring Network (PWQMN) with a network of tributary monitoring stations distributed through the watershed. Water samples are collected seven times through the year and submitted to the MOE Rexdale Lab for analysis. The results of this program provide an important long-term database to track changes in the quality of streams. In addition to the PWQMN sampling additional sites are monitored for nutrients and basic chemistry. SSEA deploys over 50 temperature loggers each year throughout the watershed to continuously monitor summer temperatures. By monitoring the temperature regime for streams the amount of groundwater influence of streams and the habitat suitability for coldwater-coolwater fish species can be determined and tracked. During 2014, special effort is being made to document temperatures in the Lafontaine Creek watershed and the Hogg River watershed. Funding for additional temperature loggers and equipment Additional sampling of was received from the Dufferin-Simcoe Stewardship Council. streams in the Township of Tiny is being conducted to map the temperature regimes of water courses throughout the Township in support of Natural Heritage studies. 2 Page 165 of 295 12.e) Minutes of Severn Sound Environmental Association, Sec... SSEA also monitors at least 30 sites for stream benthos each year. The aquatic organisms living in the stream bed provide a valuable measure of the health of the Sampling for the 2014 season has been stream ecosystem in Severn Sound. completed as of October 8, 2014. Preserved samples will be processed during the 2014-15 winter. GROUNDWATER STUDIES PGMN SSEA is a partner with the Provincial Groundwater Quality Monitoring Network (PGMN), a long-term agreement with MOE to develop a network of monitoring wells in the Severn Sound watershed which are monitored for water level and water quality. The nine monitoring wells operated by SSEA have been instrumented for continuous water level recording and are downloaded on a bi-monthly basis. Water quality samples are collected each fall using a Ministry protocol with water samples submitted to the MOE laboratory for analysis. The latest summary of trends and quality can be found in the Source Water Assessment Report for Severn Sound SPA. The sampling is carried out We are starting water as an SSEA core activity with equipment support from MOE. quality sampling later this fall. OGS SSEA will be partnering with the Ontario Geological Survey (OGS) and the NVCA in support of mapping of groundwater resources in the majority of the Severn Sound watershed starting in 2014. Our role will be advisory as the OGS will fund and lead the project. The benefit to the Severn Sound area will be the detailed mapping which will improve our understanding of the ground water resources of the area (including as future water supplies) and the construction of monitoring wells in bore holes that are drilled as part of the study. Another OGS activity that should be reported in 2014 will be a water quality assessment of groundwater in the majority of the Severn Sound watershed. Well location survey SSEA is also working with the Town of Midland during 2014 to locate private wells within the Town. The well locations, wherever possible, will be reconciled with the MOE Water Well Information System of drilling records for use in future groundwater studies and to provide assistance, on a priority basis, to the landowners for well decommissioning. BEACH MONITORING The Simcoe-Muskoka District Health Unit provides routine monitoring of public beaches in the Severn Sound area. This data is shared with SSEA each year to provide a basis for reporting to MOE as a commitment to the Severn Sound Remedial Action Plan. SSEA conducts additional sampling each year on selected beach areas as a pollution control activity to investigate potential sources of bacterial contamination. We are in process of reporting on the investigation conducted in 2013 and 2014 on Woodland At the request of the Town of Midland SSEA monitored the quality of the Beach. 3 Page 166 of 295 12.e) Minutes of Severn Sound Environmental Association, Sec... beach at Little Lake Park before and after the Watercross event held on Saturday, July 26, 2014. Funding support for these investigations was provided by the individual municipality with lab support from the Ontario Public Health Lab (arranged by the Health Unit). The Trent University Dorset laboratory was contracted to provide the A report on the Woodland Beach investigation will be water chemistry analysis. completed by the end of October, 2014. The report on the monitoring of the Little Lake Beach was completed in September, 2014. HABITAT EVALUATION Natural Heritage Inventory (Township of Tiny) In 2013 and 2014, the SSEA is conducting a Natural Heritage Inventory for the Township of Tiny. The project is a planning tool that identifies important natural heritage features, and will assist with making informed decisions regarding natural heritage and land use planning. The project includes mapping of existing habitat and conditions, and scoring features such as woodlands, wetlands and other habitat, to evaluate the natural heritage of the Township. This work will provide important technical background for the The preliminary draft report was update of the Township of Tiny Official Plan. completed in September, 2014 for review and update before the end of 2014. Wetland Evaluation Wetland evaluation of the Picotte’s Creek wetland area will be undertaken starting in 2014 with an evaluation team from the Toronto Zoo working in cooperation with SSEA. The standards used in the Ontario Wetland Evaluation System (OWES) have been recently updated. In addition, technological advancements, such as aerial photography and GPS units, now enable more accurate mapping of wetland boundaries. Provincial policy requires that Provincially Significant wetlands be protected from development impacts. Through the Conservation Land Tax Incentive Program, landowners with Provincially Significant wetlands on their property are eligible for a 100% tax exemption for all lands within the wetland, if they agree to protect its natural heritage values. If the evaluation scoring using OWES results in a provincially significant score, the results and mapping of the wetland boundary will be reviewed and when accepted by MNR, will be included in the provincially significant wetland layer that is used by MNR, the County of Some of the field work Simcoe and the local municipality in planning and managment. was conducted on Picotte’s Creek in July 2014 by Toronto Zoo staff with assistance from SSEA. Additional field work will be completed in 2015 as funding allows. The wetland evaluation will follow. Nearshore habitat Nearshore habitat will be further evaluated during 2014 using integrated prototype sonar equipment along with side-scan sonar equipment to provide mapping of the habitat conditions in the nearshore waters of Severn Sound. The survey is designed to acquire detailed bathymetric, mineral substrate, and submerged aquatic vegetation coverage from selected shallow-water sites in the nearshore waters. The survey will be used to demonstrate and evaluate new, cost-effective methods to collect shallow-water data in areas not normally surveyed using conventional acoustic survey techniques. The 2014 4 Page 167 of 295 12.e) Minutes of Severn Sound Environmental Association, Sec... work is funded through the fish habitat project as a cooperative study agreement with the University of Windsor. Funding for the current work comes from DFO, Le Cle de la Larger funding proposals are under preparation for submission Baie and the HCF. later this month with HCF, SSEA, University of Windsor and MNR as collaborators, to provide longer term support (2015-2018) so that all of Severn Sound nearshore can be mapped using the new techniques. A draft report of findings to date is expected later this year. Stream drainage mapping As part of a two year project (2013-2014) SSEA is updating the mapping of stream drainage to todays mapping standards with funding and ortho photos support from the County of Simcoe. The stream network update will provide a base for a number of stream and habitat assessments and provide municipalities with accurate mapping for their planning departments. SOURCE WATER PROTECTION The Source Protection Program in the South Georgian Bay Lake Simcoe Region (including Severn Sound SPA) is the local response to the Ontario Clean Water Act. The implementation of the policies contained in the SPP (final draft recently submitted to the Province) involve municipal as well as provincial responsibilities under the Clean Water Act (CWA). The lead Source Protection Authority in our Region (LSRCA) has been funded by the province to undertake activities required under the CWA and the associated Regulations and Provincial guidance documents. The SSEA has been a part of this process through a series of “capacity building” agreements with LSRCA including the current agreement for 2014/2015 government fiscal year. The updated products and activities that SSEA has been involved in during 2014 include: The revised Assessment Reports (one each for each area including Severn Sound) submitted July 4, 2014 (including the revision of the wellfields in the Midland municipal water system); The update of significant drinking water threats in the Severn Sound area and adjoining areas of Severn and Oro-Medonte Township and Muskoka District. The revised, proposed Source Protection Plan and Explanatory Document Submitted July 4, 2014 The Tier 3 Water Budget Study for the Midland-Penetanguishene-Tiny Township area (also including the evaluation of the Robert Street wellfield); The extensive consultation process for the revised Assessment Reports and Source Protection Plan is ongoing. Municipal readiness for implementation of the In the Severn Sound SPA, the latest Source Protection Plan is underway. municipal workshop to facilitate collaboration on preparing for implementation was held on September 16, 2014. Several “webinars” have been conducted by MOECC during September and early October, to facilitate information flow to Risk Management Officials and Inspectors as well as for the Education and Outreach materials to both Source Protection Authorities and municipal staff. 5 Page 168 of 295 12.e) Minutes of Severn Sound Environmental Association, Sec... The review of the South Georgian Bay Lake Simcoe Source Protection Plan by the MOECC is ongoing. Risk Management Services SSEA has also provided Risk Management Services to eight of the nine municipalities in the Severn Sound Source Protection area including adjoining areas of Severn and Oro-Medonte Township and Muskoka District. Funding of these services through a separate municipal agreement (2013 and 2014) is providing field verification and preparation of files to support the development and review of Risk Management Plans for existing significant drinking water threats and pre-consultation services for future potential threats to municipal drinking water supplies. Each participating municipality has received a summary report on the 2013 findings and a 2014 report will be prepared following evaluation of threat properties requiring further visits and research on products in use. STEWARDSHIP Tree Distribution and Tree Planting Program During 2014, SSEA helped increase the number of trees in the Severn Sound area by administering the Tree Seedling Distribution Program and the SSEA’s Healthy Streams & Habitat Tree Planting Program. The objective of the Tree Seedling Distribution program is to promote local tree planting, improving environmental health and increasing tree cover in the Severn Sound area. During 2014, over 8,750 reasonably- priced, native tree and shrub seedlings were distributed to private landowners from Severn Sound municipalities. Funding for the Tree Distribution program comes from the Dufferin-Simcoe Stewardship Council and the participating landowners. In-kind support comes from participating municipalities. The Healthy Streams & Habitat Tree Planting Program was responsible for planting 5,550 tree seedlings at more than 10 sites. The goal of the program is to enhance forest cover and improve water quality in streams and rivers by planting buffers along waterways. Since 1992, well over 200,000 tree seedlings have been planted through our stream rehabilitation program. Funding in 2014 is coming from TDBank, Huronia Historical Parks and MNR. Planting was carried out by Scouts Canada and other community volunteers as well as the landowners. Community Stewardship Program Severn Sound Environmental Association is a partner in the Lake Simcoe Southeastern Georgian Bay Community Stewardship Program (CSP). The CSP is a threeyear program that provides technical advice and financial assistance to property owners for a variety of water quality improvement projects, such as: septic system upgrades/replacements, shoreline erosion control and restoration, stream and fisheries improvements, livestock exclusions and nutrient containment, and other environmental initiatives. Rural residents, farmers, cottagers and shoreline owners in the Severn Sound area (including the Township of Tay) are eligible to participate in the program. 6 Page 169 of 295 12.e) Minutes of Severn Sound Environmental Association, Sec... Attending a workshop is a pre-requisite for accessing financial incentives for projects. To date, 3 workshops have been held in the area. The project coordinator for our area is Carrie MacIntyre. The project is funded by Environment Canada through the Lake Simcoe Southeastern Georgian Bay Cleanup Fund. SSEA is receiving support for our staff involvement as part of the project funding. The majority of the funding will be going to support landowner projects. Yellow Fish Road Severn Sound Environmental Association is coordinating the Yellow Fish Road program in the area during 2014. Participating groups are provided with painting supplies and instructions for conducting a storm drain marking event. These supplies have been provided by Trout Unlimited and SSEA supports the program with summer contract participation in facilitating the program with community groups. PUBLIC CONSULTATION SSEA staff participate in presentations and displays at various community events throughout Severn Sound. During 2014 so far, staff have attended meetings or events of the Huronia Woodland Owners Association, Sweetwater Harvest (Wye Marsh), SSEA Tree Distribution day, Bass Lake Ratepayers Association, Canada Day (Honey Harbour, Midland), Lake Simcoe Georgian Bay Wetland Collaborative Workshop, and Heritage Day . Staff have made presentations at all municipal Councils. A presentation was also made at the International Great Lakes Research Conference in Hamilton this May on water quality conditions in Severn Sound. SSEA staff participated in the following presentations and displays since the last board meeting; 2 Lake Simcoe Georgian Bay Collaborative Workshops, Yellow Fish Road Program with YMCA day camp, Tugfest Midland Harbour, International Plowing Match from September 16 to 20 and the Great Canadian Shoreline Cleanup in Tay Township. 7 Page 170 of 295 12.e) Minutes of Severn Sound Environmental Association, Sec... STAFF REPORT CONCERNING SSEA DATA MANAGEMENT TECHNICIAN POSITION By Keith Sherman October 16, 2014 The position currently held by Melissa Carruthers is an SSEA contract position. She has been working in the position continuously since July 2011 with frequent renewal of her It is recommended that the Executive Director work with the Town of contract. Midland staff to migrate her position to permanent status to start in 2015. The permanent position will also support SSEA Risk Management services which is a legal mandate of the SSEA and will require the establishment of a new permanent position for SSEA. MOTION: That the Executive Director be authorized to work with the Town of Midland staff to migrate the contract position of Melissa Carruthers to permanent status. Page 171 of 295 13.a) Correspondence dated August 11, 2014 from Marolyn Morr... Page 172 of 295 13.a) Correspondence dated August 11, 2014 from Marolyn Morr... Page 173 of 295 13.a) Correspondence dated August 11, 2014 from Marolyn Morr... Page 174 of 295 13.a) Correspondence dated August 11, 2014 from Marolyn Morr... Page 175 of 295 13.a) Correspondence dated August 11, 2014 from Marolyn Morr... Page 176 of 295 13.b) Correspondence dated October 3, 2014 from Ron Eddy, Ch... CƩƚƒʹAMOCommunications\[mailto:communicate@amo.on.ca\] {ĻƓƷʹFriday,October3,20143:33PM ƚʹIrwin,Doug {ǒĬƆĻĭƷʹProtectingRuralBroadband Dear Colleagues: Protecting Rural Broadband Industry Canada has proposed changes that would seriously affect current rural internet service. The process involves reclassifying vast rural areas as "urban" and for all "urban" licenses to be taken away from rural internet service providers even though licenses are in use providing service to people today in rural Ontario. That spectrum would be allocated to cellular phone companies for future use not yet developed. In effect, this policy change would see many rural communities across Ontario and Canada lose their existing high speed internet service. In our view, this short sighted proposal appears only to benefit the major telecommunication companies and is contrary to the Federal government’s priority of providing high speed internet service to rural communities throughout Canada. For rural communities, access to high speed internet services allows them to compete globally. It also enhances economic returns for local businesses as well as attracts businesses and residents to the community. The ROMA Board feels that this matter deserves the attention of rural communities across the province and urges municipal governments to raise this matter in submissions to Industry Canada. A draft mock-up of a letter is available for your use on the ROMA website to help in crafting your message to the Federal government. Additional information on this matter is also posted on the ROMA website.The turnaround time on these submissions is short. Comments are due to Industry Canada electronically by th Wednesday, October 8. If your Council has an existing position on access to rural high speed internet, we urge you to send that along as well. Thank you for taking the time to respond to this important issue that affects all rural communities across Canada. Sincerely, Ron Eddy ROMA Chair 1 Page 177 of 295 13.b) Correspondence dated October 3, 2014 from Ron Eddy, Ch... Rural Section of the Association of Municipalities of Ontario 200 University Ave., Suite 801, Toronto, Ontario M5H 3C6 Website: www.roma.on.ca E-mail: amo@amo.on.ca Toll-Free: 1-877-426-6527 * Tel: (416) 971-9856 * Fax: (416) 971-6191 2 Page 178 of 295 13.c) Correspondence dated October 8, 2014 from Joel Locklin... Page 179 of 295 13.c) Correspondence dated October 8, 2014 from Joel Locklin... Page 180 of 295 13.c) Correspondence dated October 8, 2014 from Joel Locklin... Page 181 of 295 13.c) Correspondence dated October 8, 2014 from Joel Locklin... Page 182 of 295 13.c) Correspondence dated October 8, 2014 from Joel Locklin... Page 183 of 295 13.c) Correspondence dated October 8, 2014 from Joel Locklin... Page 184 of 295 13.c) Correspondence dated October 8, 2014 from Joel Locklin... Page 185 of 295 13.d) Correspondence dated October 24, 2014 from Severn Soun... Page 186 of 295 13.d) Correspondence dated October 24, 2014 from Severn Soun... Severn Sound Environmental Association 67 Fourth Street Midland, ON L4R 3S9 L4R 4K6 (705) 527-5166 - FAX (705) 527-5167 www.severnsound.ca October 17, 2014 FOR IMMEDIATE RELEASE : Call for Nominations for the Severn Sound Environmental Association’s 2014 Environmental Awards Severn Sound Environmental Association’s 2014 Bob Whittam Award From 1989 to 1997, renowned biologist and naturalist Bob Whittam was the Chair of the Public Advisory Committee for the Severn Sound Remedial Action Plan. Bob retired from his post in 1997, but his continued support of the Severn Sound Environmental Association is highly valued by the staff. Each year we recognize those who are dedicated and truly interested in improving the Severn Sound Watershed and area. The nominees considered could include assisting the Severn Sound Environmental Association or developing their own initiative such as habitat restoration, stewardship, or environmental education, all of which promote a healthy Severn Sound ecosystem. We are inviting everyone in our communities to nominate worthy individuals or groups for the 2014 Bob Whittam Award. To nominate someone, a group or an individual who has made and/or continues to make an important contribution to the Severn Sound ecosystem, please contact the SSEA office for a nomination form or visit our website at www.severnsound.ca. The deadline for nominations will be November 3, 2014. -30- For more information, please contact Gail Marchildon, SSEA Office Manager @ (705) 527-5166 ext: 207 or by email @ gmarchildon@midland.ca. Page 187 of 295 13.d) Correspondence dated October 24, 2014 from Severn Soun... SUBMITNOMINATION Nominee: Criteria: Page 188 of 295 13.e) Correspondence dated October 22, 2014 from Hazel Lambe... Page 189 of 295 13.e) Correspondence dated October 22, 2014 from Hazel Lambe... Page 190 of 295 13.e) Correspondence dated October 22, 2014 from Hazel Lambe... Page 191 of 295 13.e) Correspondence dated October 22, 2014 from Hazel Lambe... Page 192 of 295 13.f) Correspondence dated October 9, 2014 from Michael Walt... October 9, 2014 Mayor and Members of Council Township of Oro-Medonte P.O. Box 100 Oro, Ontario L0L 2X0 Dear Mayor Hughes and Members of Council, Re: An invitation to the Lake Simcoe Region Conservation Authority’s Annual Conservation Awards Ceremony, Thursday, November 6, 2014 We’re pleased to invite you to attend our Annual Conservation Awards Ceremony on Thursday, November 6, from 6:00 p.m. - 8:30 p.m. at Madsen's Greenhouse in Newmarket. An appetizer buffet and refreshments will be served. Each year we salute and celebrate our “Watershed Heroes” with members of the community, elected officials, and environmental leaders from around the Lake Simcoe watershed. By celebrating environmental success stories from across the watershed, we hope to inspire others to conserve and protect Lake Simcoe and its watershed. We’re especially pleased to share with you that the following members from your community are being recognized: Denise Lee – Soil Conservation Award Tim Crooks and Claire Malcolmson – Education Award We value our watershed municipalities among our most important partners, and hope you will be able to join us. Please RSVP to Natasha O’Dell by October 24th. Natasha can be reached by email at n.odell@lsrca.on.ca or by phone at 905-895-1281, ext. 258. Yours truly, Michael Walters Chief Administrative Officer/Secretary-Treasurer Page 193 of 295 Please Join Us for our 2014 Conservation awards Celebrating Our Watershed Heroes Thursday, November 6, 2014 From 6:00 p.m. - 8:30 p.m. Madsen's Greenhouse in Newmarket 160 Bayview Pkwy Newmarket, ON L3Y 4W2 Appetizer buffet and refreshments Please RSVP to Natasha O’Dell by October 29th n.odell@lsrca.on.ca or 905-895-1281, ext. 258 13.f) Correspondence dated October 9, 2014 from Michael Walt... 2014 Conservation Awards Recipients !¶ ±£ # ³¤¦®±¸ Nominees # 0±®©¤¢³ ,®¢ ³¨®­ WATER #/.3%26!4)/. !7!2$Ȁ 1 Town of East Gwillimbury East Gwillimbury Open to individuals and groups who completed a project that improves water quality and wildlife in the Lake Simcoe watershed (e.g. restoring wetland habitat, minimizing runoff, planting buffer strips, etc.) 3/), #/.3%26!4)/. !7!2$Ȁ 2 Brett Davis King Open to individuals and groups who completed a project that improves soil, vegetation and wildlife 3 Denise Lee Oro-Medonte in the Lake Simcoe watershed (e.g. planting cover crops, windbreaks, reforestation projects, etc.) 4 Elizabeth and Ron PlashkesUxbridge 5 Robert Meinschenk King 6 York Energy Centre King 7 Township of King 8 Doug Van Luyk 9 Sam Visser Innisfil %$5#!4)/. !7!2$Ȁ 10 Tim Crooks and Claire Oro-Medonte Open to individuals and groups who delivered an Malcolmson innovative environmental education program or 11 Lester B. Pearson Public Aurora service to schools, students, or the community at large. School 12 Nantyr Shores Secondary Innisfil School 13 Twin Lakes Secondary Orillia School -%$)! 2%#/'.)4)/. !7!2$Ȁ 14 Rogers TV's DĻƚƩŭźƓğ \[źŅĻ Georgina Open to individuals and groups who provided Hosts - Jennifer Anderson significant media coverage of issues of and Joe Connors; environmental significance in the Lake Simcoe producers Jeremiah Breton watershed. and Jim Anderson 0)/.%%2).' '2%%. #/--5.)4)%3 15 Melissa Hunter from St. Barrie AWARD: Peters Catholic High School Open to individuals or groups who completed a project that strengthens connections between our 16 York Region Geocachers Newmarket/ natural (ecological systems) and human (built) Club Aurora systems (examples: low impact development techniques, innovative design and technology, trail development, clean-ups etc.) Page 195 of 295 13.f) Correspondence dated October 9, 2014 from Michael Walt... 2014 Conservation Awards Recipients #/.3%26!4)/. !7!2$ /& MERIT: 17 Brock Sportsmen (affiliated Brock Open to individuals and groups who demonstrated with Ducks Unlimited leadership in conservation by implementing or Canada) financing the most significant environmental projects of the year within the Lake Simcoe watershed. %2.)% #2/33,!.$ 9/5.' 18 Johnathan Purkis Innisfil #/.3%26!4)/.)34 !7!2$Ȁ Open to individuals and groups that are 30 years of age or younger and are involved in a significant leadership role in a conservation project or with a conservation-based group or organization. The work completed must be volunteer work and not part of a paid position. 6/,5.4%%2 2%#/'.)4)/.Ȁ 19 Jim Masin Bradford West In addition to saluting individuals, businesses, Gwillimbury corporations and community groups at the Annual Conservation Awards Ceremony, the Conservation 20 Jeff Inkpen Bradford West Authority also recognizes the extra effort of Gwillimbury volunteers. GEORGE R. RICHARDSON: 21 John Tran Bradford West Gwillimbury Open to individuals and groups who have demonstrated a lifetime commitment to improving the environmental health of the Lake Simcoe watershed. As this is a lifetime award it can only be presented once to an individual or . group Page 196 of 295 13.g) Correspondence dated October 31, 2014 from Lisa Pearso... Page 197 of 295 13.g) Correspondence dated October 31, 2014 from Lisa Pearso... Page 198 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... The Corporation of the Township of Oro-Medonte By-Law No. 2014-127 Horseshoe Craighurst Corrider Master Plan Funding Agreement By-Law Being a By-law of The Corporation of the Township of Oro-Medonte to authorize an agreement with Craighurst Land Corporation, Horseshoe Valley Lands Limited, Fred Grant Square Ltd. and Kellwatt Limited, Skyline Horseshoe Valley Inc., and Horseshoe Craighurst Corridor Landowners Group Inc. with respect to the Horseshoe Craighurst Corridor Master Plan Funding Agreement (the “Agreement”). Whereas Municipal Act, 2001 Part II of the , S.O. 2001, c. 25, as amended, provides that the Council of a local municipality has broad authority over Highways, Transportation Systems, Public Utilities, Drainage and Flood Control, has the power of a natural person in exercising such authority, and may pass by-laws regarding the same; And Whereas CLC Craighurst Land Corporation (hereinafter referred to as “”), HVL Horseshoe Valley Lands Limited (hereinafter referred to as “”), Fred Grant Kellwatt Square Ltd. and Kellwatt Limited (hereinafter collectively referred to as “”), Skyline and Skyline Horseshoe Valley Inc. (hereinafter referred to as “”) Owners (collectively, the “”) and Horseshoe Craighurst Corridor Landowners Group Trustee Inc. (hereinafter referred to as the “”) are each corporations incorporated pursuant to the laws of the Province of Ontario; And Whereas the Owners are the owners of the land located within the geographic Township area of the Township of Oro-Medonte (the “”); And Whereas the Township, through its Council, has authorized (or intends to authorize) the initiation of a Class Environmental Assessment Study pursuant to the Municipal Engineers Association Class requirements of Phases 1 to 4 Environmental Assessment for Municipal Projects, 2007 as amended in 2011 (the Municipal Class EA “”); And Whereas Phases 1 and 2 of the Municipal Class EA entail the completion of a “Master Plan” which, in the current context, will be called the Horseshoe Craighurst Corridor Water, Wastewater and Transportation Master Plan; And Whereas the projects to be recommended as a result of the completion of the Master Plan will benefit lands in the geographic area of the Township including, but not limited to, lands described in the Township’s Official Plan as the Craighurst Secondary Plan area and the Horseshoe Valley Development node (the Benefitting Area “”); And Whereas the Owners wish to fund the costs associated with independent consulting and legal firms retained by the Owners to complete the Master Plan and any work related thereto as well as the costs to prepare and administer the Agreement, in accordance with the terms of the Agreement; And Whereas the Owners and the Township wish to confirm the manner in which the Owners will participate in the process of the Master Plan, as provided for in the Agreement; Page 199 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... - 2 – Now Therefore, the Council of The Corporation of the Township of Oro- Medonte hereby enacts as follows: 1. The Township is authorized to enter into an agreement pursuant to Part II of Municipal Act, 2001 the with the Owners and the Trustee for the provision of a Master Plan as described above, in substantially the form and substance as set out in Schedule “A” to this by-law and as approved by the Township’s Agreement Chief Administrative Officer (the “”). 2. That the Mayor and Clerk be authorized to execute the Agreement as approved by the Chief Administrative Officer. 3. That the Township shall be authorized to take such additional actions and execute such additional documents in furtherance of the requirements and authorities set out in the Agreement. 4. This by-law shall come into force on the day that this by-law is enacted. th By-Law Read a First, Second and Third time, and Passed this 12 day of November, 2014. The Corporation of the Township of Oro-Medonte __________________________ Mayor, H.S. Hughes __________________________ Clerk, J. Douglas Irwin Page 200 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... HORSESHOE CRAIGHURST CORRIDOR MASTER PLAN FUNDING AGREEMENT th THIS AGREEMENT is made this 7 day of October, 2014. BETWEEN: THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE and CRAIGHURST LAND CORPORATION and HORSESHOE VALLEY LANDS LIMITED and FRED GRANT SQUARE LTD. and KELLWATT LIMITED (hereinafter collectively and SKYLINE HORSESHOE VALLEY INC. and HORSESHOE CRAIGHURST CORRIDOR LANDOWNERS GROUP INC. (hereinafter referred to as RECITALS: A. CLC, HVL, Kellwatt and Skyline (collective are each corporations incorporated pursuant to the laws of the Province of Ontario. B. The Owners are the owners of the land located within the geographic area of the Township of Oro-Medonte legally described in C. The Township, through its Council, has authorized (or intends to authorize) the initiation of a Class Environmental Assessment Study pursuant to the Municipal Engineers Association Class requirements of Phase 1 to 4 Environmental Assessment for Municipal Projects, 2007 as amended in 2011 (the for lands including, but not limited to, those lands described as the Craighurst Secondary Plan Area and the Horseshoe Valley Development Node (the . D. Phases 1 and 2 will be called the Horseshoe Craighurst Corridor Water, Wastewater and Transportation Master Plan , and the Master Plan will be prepared in accordance with the Municipal Class EA process pursuant to the terms of a consulting services contract to be entered into by the Trustee (on behalf of the Owners) and the Consultant. E. The projects to be recommended as a result of the completion of the Master Plan will benefit certain lands within or possibly external to the Study Area Page 201 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... F. The Owners wish to fund the costs associated with independent consulting and legal firms retained by the Owners to complete the Master Plan and any work related thereto as well as the costs to prepare and administer this Agreement, in accordance with the terms of this Agreement. G. The Owners wish to front-end the Master Plan Costs for the benefit of other owners Benefitting Lands - pursuant to this Agreement, the Owners wish to distribute and charge out and recover the relevant costs, on the basis herein contemplated, to the land of any other Non-Participating Benefitting Owner who is not participating in this Agreement. H. The Owners and the Township wish to confirm the manner in which the Owners will participate in the process of the Master Plan, as provided for in this Agreement. I. The Township is authorized to execute this Agreement through the enactment of By-October 1, 2014. NOW THEREFORE THIS AGREEMENT WITNESSES that in consideration of the sum of ten dollars ($10.00) of lawful money of Canada now paid by each of the parties hereto to each of the other parties and in consideration of the covenants and agreements herein contained, the receipt and sufficiency of which are hereby acknowledged, the parties covenant and agree as follows. ARTICLE 1 DEFINITIONS Definitions - 1.1 In this Agreement, the following terms and expressions shall have the following meanings: (a) means this agreement and all Schedules attached hereto, as same may be amended from time to time. Lands (b) has the meaning described in Recital E, subject to adjustment as determined by the Owners and the Township. (c) means a day other than Saturday or Sunday or any day upon which the principal commercial banks in the geographic area of the Township are not open for business during normal banking hours. (d) means, collectively, Cole Engineering Group Ltd. and Greenland Consulting Engineers, or such replacement firm(s), as may be appointed by the Owners and agreed to by the Township from time to time. Development Charges (e) means the Act , 1997, S.O. 1997, c. 27, as amended, revised or consolidated from time to time and any successor legislation. - (f) means a by-law to impose development charges pursuant to Section 2(1) of the Development Charges Act. Environmental (g) means the Assessment Act , R.S.O. 1990, c. E. 18. (h) means the total estimated costs of the Master Plan Costs, as approved by the Owners and set out , and as may be amended from time to time based on actual costs incurred prior to the confirmation of the Final Master Plan Costs, as confirmed by the Owners and the Trustee. It is acknowledged that the Estimated Master Plan Costs as approved by the Owners and 2 Page 202 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... all supplemental aspects of the Terms of Reference as described in subsection (s). (i) means the total actual costs of the Master Plan Costs as confirmed by the Owners and the Trustee in accordance with this Agreement. (j) means the Horseshoe Craighurst Corridor Water, Wastewater and Transportation Master Plan as described in this Agreement. (k) means the actual costs (less recoverable Harmonized Sales Tax (HST)) incurred by the Owners in respect of: (i) the Consultant, and any other independent consulting firms retained by the Owners to complete the Master Plan and any associated work related thereto; (ii) the Trustee, to prepare and administer this Agreement, and to otherwise fulfil its duties pursuant to Article 11 or otherwise as instructed by the Owners; and (iii) any costs payable to the Township in respect of Sections 10.4 or 10.5, if any. For greater clarity, no independent consulting or legal costs incurred by the Township shall be payable by the Owners except for costs described in Sections 10.4 or 10.5, if any. Municipal Act (l) means the , 2001, S.O. 2001, c. 25, as amended, revised or consolidated from time to time and any successor legislation. - (m) has the meaning set out in Recital G and refers to any landowner determined by the -Participating Benefitting Owner. (n) means CLC, HVL, Kellwatt or Skyline, or any of their successors or assigns, or any Non-Participating Benefitting Owner who becomes a party to this Agreement as an Added Party in accordance with Section 8.3. s (o) means those lands owned by the Owners any such lands owned by an individual Owner. Planning Act, (p) means the R.S.O. 1990, c. P. 13, as amended, revised or consolidated from time to time and any successor legislation. (q) in respect of each Owner is a fraction, the which are Benefitting Lands, and the denominator of which is the which are Benefitting Lands. (r) has the meaning described in Recital C, as depicted on a preliminary basis as the lands shown outlined in , and subject to adjustment as determined by the Consultant. (s) means the terms of reference for the and supplemented by additional verbal requests by the Owners for information and study related to a Master Drainage Plan, First Nations consultation, land use planning and population projections, fluvial 3 Page 203 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... geomorphology, 2014 localized field work involving in-stream testing and additional key agencies being included in the Master Plan Project Team. (t) means Horseshoe Craighurst Corridor Landowners Group Inc., or such other person or firm appointed by the Owners as Trustee as provided in this Agreement. ARTICLE 2 PRINCIPLES Principles - 2.1 The Township and the Owners agree that the following constitute the principles which govern the interpretation, application and administration of this Agreement: (a) the Trustee, on behalf of the Owners, will enter into a consulting services contract to retain the Consultant to prepare the Master Plan in accordance with this Agreement; (b) the Owners and the Township will provide input to the Consultant and participate in the preparation of the Master Plan in accordance with the process described in the Terms of Reference (inclusive of all supplemental aspects of the Terms of Reference as described in Section 1.1(s)); (c) the Owners will fund the Master Plan Costs in their respective Proportionate Shares; (d) the Owners have retained the Trustee to act on their behalf for purposes of calling for funds that are owing and administering payment of the Master Plan Costs in accordance with this Agreement; (e) the Township will seek future contributions to the Master Plan Costs from Non-Participating Benefitting Owners who benefit from the Master Plan as a condition of the development of such Non- ; (f) if the Master Plan Costs, or any portion of them, are included in a future Development Charges By-law, the Township will recognize the payments made by the Owners pursuant to this Agreement in a future development charge credit or early payment agreement provided same is authorized pursuant to the Development Charges Act; (g) each Owner will be released from all obligations pursuant to this Agreement upon the completion of the Master Plan, and the Trustee confirming that the Final Master Plan Costs have been fully paid; (h) any consent or approval required or permitted under this Agreement shall be sought and considered reasonably, in good faith and in a timely basis; and (i) the Township has entered into this Agreement based on the representations of the Owners that they will fund the Master Plan Costs. ARTICLE 3 MASTER PLAN PROCESS Retainer of Consultant and Timeframe 3.1 It is acknowledged that the Trustee shall enter into a consulting services contract with the Consultant on behalf of the Owners, and that the retainer of the Consultant shall require the Consultant to fulfill all functions required to complete the Master Plan in accordance with this Agreement and pursuant to the terms of the said 4 Page 204 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... consulting services contract. The parties will use best efforts to ensure that the Master Plan is completed expeditiously. Sub-consultants 3.2 It is acknowledged that additional independent, qualified consultants will be engaged by the Owners through the Consultant to provide services for the preparation of the Master Plan and associated work related thereto. The fees of such sub-consultants (as approved by the Owners) will be included as Master Plan Costs pursuant to this Agreement. Preparation of Master Plan 3.3 The parties acknowledge and agree that: (a) the preparation of the Master Plan will proceed in accordance with the process described in the Terms of Reference (inclusive of all supplemental aspects of the Terms of Reference as described in Section 1.1(s)), which will include , which will: (i) be chaired by the Consultant and include, but not necessarily be limited to, a representative of each Owner, Environmental Service, and an independent consultant retained by the Township; (ii) confer regularly during the Master Plan process; and (iii) provide direction related to the Master Plan, secure input from the Owners and the Township, be a sounding board for ideas, review all technical input, and oversee the schedule of the project; (b) the Owners and the Township are encouraged to provide the Consultant with any and all relevant background studies that may be in their possession, and will provide the Consultant with all relevant information requested by the Consultant in as timely a manner as is reasonably possible; and (c) the Consultant will provide leadership to ensure that the Master Plan process adheres to the applicable consultation and notification requirements in order to satisfy the requirements of the Municipal Class EA. Reporting from Consultant 3.4 In addition to all tasks required of the Consultant in the preparation of the Master Plan, the Trustee will use best efforts to ensure that the Consultant provides to the Trustee on a monthly basis, no later than the 15th of the following month, a summary of the invoicing by the Consultant and any sub-consultants for the Master Plan completed during the previous month. The summary shall include an update on the confirmation of any Final Master Plan Costs as compared to the Estimated Master Plan Costs, and shall also include a summary of any additional scope or work items identified and estimated costs relating to same. The Trustee shall further seek from the Consultant that, upon the completion of the Master Plan, the Consultant shall, within 30 days, provide the Trustee with a final statement of costs confirming the Final Master Plan Costs. ARTICLE 4 CONTRIBUTIONS AND ADMINISTRATION Costs shared on Proportionate Share basis 4.1 Each Owner covenants and agrees to pay, in accordance with the provisions of this Agreement, its Proportionate Share of the Master Plan Costs. Unless otherwise specified in this Agreement, the Owners shall share all Master Plan Costs in accordance E. It is acknowledged that the information included in ScE the best information available as of the date of this Agreement. However, it is intended that all details in E shall be subject to variation, 5 Page 205 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... consistent with the principles contained in this Agreement, as exact data becomes available to the Trustee. All such variances shall be made as required by the Trustee, acting reasonably, and shall be effective without amendment to this Agreement. However, any proposed amendment to the methodology to be followed in the calculatio Shares shall be made only by unanimous approval of the Owners. Payments on cash call basis 4.2 Each Owner shall pay its Proportionate Share of the Master Plan Costs on a cash call basis based on estimate of the Estimated Master Plan Costs to be incurred in the coming three (3) months of the calendar year. Prior to each three month period, if necessary, the Trustee shall issue a cash call to the Owners for the Estimated Master Plan Costs to be incurred. The Owners agree to pay such cash calls for Master Plan Costs by remitting payment to the Trustee in a form satisfactory to the Trustee no later than fifteen (15) Business Days after set out in Section 7.3. Duration of Obligations and Final Adjustments 4.3 The Owners agree that the execution of this Agreement constitutes their collective agreement to pursue the preparation of the Master Plan in accordance with the Municipal Class EA process and pursuant to the terms of the consulting services contract to be entered into by the Trustee (on behalf of the Owners) and the Consultant. Following the completion of Master Plan and final approval thereof by the Township, the Trustee shall confer with the Owners to verify that the Final Master Plan Costs reflect the terms of the consulting services contract between the Consultant and the Trustee (on behalf of the Owners). Once the Final Master Plan Costs are verified, the Trustee shall prepare a final accounting reconciliation, and, in the event that the Trustee holds excess funds, the Trustee shall first pay any Owners entitled to such funds pursuant to the accounting reconciliation (and such Owners shall then be released and discharged from all of their covenants and obligations under this Agreement), and otherwise pay any excess funds to all Owners on a Proportionate Share basis. Where any Owner owes funds pursuant to the final accounting reconciliation, the Trustee shall issue a cash call to such Owners for final payment of their obligations under this Agreement by cheque or bank draft within fifteen (15) Business Days. Any Owner who pays their final payment to the Trustee shall then be released and discharged from all of its covenants payment by the final remaining Owner and payment by the Trustee of all Final Master Plan Costs, this Agreement shall terminate and be at an end. ARTICLE 5 TRUSTEE Functions - 5.1 The Trustee shall perform the functions specified in the Agreement and the functions ancillary thereto. The Trustee shall generally do all such things required to give effect to those provisions of this Agreement, in accordance with the intentions of the parties as expressed by the terms of this Agreement, and at the direction of the Owners, relating to the duties of the Trustee. It is acknowledged that the law firm Davies Howe Partners LLP shall administer all functions of the Trustee pursuant to this Agreement, and all references to the Trustee in this Agreement may refer to Davies Howe Partners LLP in administering the functions of the Trustee. Books of account - 5.2 The Trustee shall maintain such books and records as are required to properly and efficiently carry out the provisions of this Agreement, and for that purpose may engage the assistance of a qualified Chartered Accountant. Access to accounts 5.3 Any Owner when not in default shall have full and unrestricted access at all reasonable times, and upon forty-eight (48) hours prior notice, to the books and records maintained by the Trustee and shall have the right, at its cost, to make copies thereof. Trustee's fees - 5.4 In consideration of the performance by the Trustee of its duties from time to time pursuant to this Agreement, the Owners shall pay the 6 Page 206 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... Trustee its fees and disbursements (including the fees and disbursements of other persons retained by the Trustee pursuant to its powers under this Agreement), in accordance with the process for remitting contributions included as Master Plan Costs for purposes of this Agreement. Financial risk of Trustee - 5.5 The Trustee shall not be required to expend or risk its own funds or otherwise incur financial liability, whether in performance of any of its obligations hereunder or otherwise. Any amount due and owing to the Trustee hereunder and any amount required to be expended by the Trustee in the performance of its duties or the exercise of its rights or powers hereunder shall be a first charge against all funds from time to time held by the Trustee. Resignation of Trustee - 5.6 The Trustee may at any time resign its administration hereunder and be discharged from all further duties and liabilities under this Agreement by giving to the Owners at least one month's notice or such shorter period of notice as the Owners may accept as sufficient, provided, however, if the Trustee is directed by the Owners or any of them to do anything in any way related to this Agreement which the Trustee, in its judgment, is unwilling or unable to do, the Trustee may, upon notice to the Owners, immediately resign its administration and shall thereupon be discharged from all further duties and liabilities. The Trustee may be removed by unanimous decision of the Owners and the Township upon receipt of at least one month's notice. Upon resignation or removal, the Trustee shall turn over all books, documents, accounting records and electronic files, as well as all funds belonging to the Owners, provided that save for an act of fraud or an act taken in bad faith, the Trustee shall not be obligated to turn over its books, records and documents if it has any account for services rendered outstanding. Liability of Trustee - 5.7 Notwithstanding any provision of this Agreement or law to the contrary, the Trustee shall be liable to the Owners in the event of fraud or bad faith, but not otherwise. The Trustee may act on the opinion or advice or information obtained from any lawyer, accountant or other expert (but shall not be bound to act upon such opinion, advice or information) and may, with approval from the Owners, employ such assistance as the Trustee considers necessary or advisable for the proper discharge of its duties and may pay proper and reasonable compensation for all such assistance. Indemnity of Trustee - 5.8 The Owners shall, on a joint and several basis indemnify and save (1) the Trustee, (2) the directors, officers and shareholders of the Trustee, and (3) Davies Howe Partners LLP, harmless from all claims, actions, demands, damages, losses, costs, expenses and liabilities which may be made against them or for which they may become liable pursuant to this Agreement. This provision shall not merge upon but shall survive the resignation or removal of the Trustee and the termination of this Agreement. ARTICLE 6 REPRESENTATIONS AND WARRANTIES - 6.1 Each Owner represents and warrants, as of the date of this Agreement: (a) where the Owner is a corporation, it is duly incorporated, organized and subsisting under the laws of the Province of Ontario; (b) the Owner has all necessary capacity, power and authority to enter into and to carry out the provisions of this Agreement; (c) this Agreement has been duly authorized by the Owner and constitutes a valid and binding obligation of the Owner, enforceable against the Owner in accordance with its terms; 7 Page 207 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... (d) neither the execution and delivery of this Agreement nor the fulfilment of or compliance with the terms and conditions hereof: (i) conflicts with or will conflict with or result in a breach of any of the terms, conditions or provisions of or constitute a default under the constating documentation of the Owner; and (ii) conflicts in a material respect with or will conflict in a material respect with or result in a material breach of any of the terms, conditions or provisions of or constitute a material default under any agreement, licence or other instrument to which the Owner is a party or by which it is bound; (e) to its knowledge after due inquiry, there are no actions, suits or proceedings pending or threatened against the Owner which could reasonably be expected to materially adversely affect its ability to perform its obligations under this Agreement; (f) is the sole registered, beneficial, or equitable owner of the where the Owner is a bare nominee, said Owner has received authorization and direction of the related beneficial owner(s) to enter into this Agreement; and (g) it has read, understood and obtained independent legal advice respecting the provisions of this Agreement. - 6.2 The Township represents and warrants, as of the date of this Agreement that: (a) it is a municipal corporation duly established and organized under the laws of the Province of Ontario; (b) it has all necessary capacity, power and authority to enter into this Agreement pursuant to Part II of the Municipal Act and, subject only to the qualifications expressly provided in this Agreement, to carry out the provisions of this Agreement and this Agreement has been duly authorized by a by-law enacted by the Council of the Township; and (c) to its knowledge after due inquiry, there are no actions, suits or proceedings pending or threatened against the Township which could reasonably be anticipated to materially adversely affect its ability to perform its obligations under this Agreement. ARTICLE 7 TERM, DEFAULTS AND TERMINATION Commencement and termination 7.1 This Agreement shall commence on the date all of the parties execute this Agreement, and shall terminate upon such time as the Master Plan is complete and approved by the Township, and the Trustee confirms that the all of the Final Master Plan Costs have been paid, and the Trustee has issued a final accounting for the Final Master Plan Costs. Effective date of Agreement 7.2 The Owners and the Township agree that this Agreement shall be of no force and effect until executed by the Township, the Owners and the Trustee. Once so executed, the effective date of this Agreement shall be deemed conclusively to be the date shown on the first page of the Agreement. Failure to advance funds 7.3 Where an Owner has failed to make a payment required under this Agreement or has failed to comply with this Agreement or is otherwise in default of its obligations under this Agreement, the Trustee 8 Page 208 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... shall immediately give notice to such Defaulting Owner and to all other Non- Defaulting Owners specifying the default complained of, and: (a) If the Defaulting Owner is in default and shall not within five (5) days of the receipt of such notice have remedied the default, then, where required by the Trustee, the other Non-Defaulting Owners Proportionate Shares) shall pay . The Defaulting Owner shall be liable to pay to each Non-Defaulting Owner who participates in remedying such default the return of all sums paid to remedy the failure to make such payments, plus interest at the interest rate established from time to time by the Royal Bank of Canada for its best commercial customers in Toronto, plus five (5%) percent per annum for the period during which money is outstanding. (b) The Trustee is entitled to register a notice of this Agreement on title to an Owner's Land where an Owner is in default hereunder authorization to the Trustee to so register a notice of this Agreement in the event of a default. Each Owner authorizes the Trustee to execute, as attorney for the Defaulting Owner, all documentation which is necessary to register a notice of this Agreement on title to the lands of the Defaulting Owner. (c) It is expressly intended that the amounts owing under this Agreement, together with any interest thereon, shall constitute a lien and charge on and against the lands of the Defaulting Owner, it being the intent of the parties hereto that a security interest, lien or other encumbrance would thereby be created or imposed upon the Defaulting Owner's interest in its Owner's Lands and that the Non-Defaulting Owners shall have the rights of a secured party Mortgages Act R.S.O. 1990Personal pursuant to the , and the Property Security Act R.S.O. 1990 , as same may be amended from time to time. (d) While in default, neither a Defaulting Owner nor any representative of such Defaulting Owner shall be entitled to participate as a member of the Project Team as described in Section 3.1. (e) No Defaulting Owner shall receive any payment from the Trustee while in default. (f) The Trustee shall initiate such enforcement proceedings against a Defaulting Owner which the Non-Defaulting Owners shall direct. All actual costs incurred shall be payable initially by the Non- Defaulting Owner's Proportionate Share basis, however, the entire cost shall ultimately be borne by the Defaulting Owner and payment shall be a condition of being in good standing pursuant to this Agreement or in compliance with any condition of development approval as contemplated in Article 9. (g) The Trustee is entitled to seek any further remedy which may be available to it at law in order to recover the monetary amount claimed from the Defaulting Owner (or Defaulting Owners on a joint and several basis), in addition to its legal costs on a solicitor and its own client basis. (h) Nothing herein shall preclude a Non-Defaulting Owner from its entitlement to seek damages from the Defaulting Owner as a distinct and additional remedy. Restoration of rights to Defaulting Owner upon curing of default 7.4 A Defaulting Owner, upon curing the default, shall cease to be in default and shall be restored to its rights as if such default had never occurred. However, notwithstanding a renewal of the rights of an Owner who cures a default, any 9 Page 209 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... decisions that were agreed to and/or directions provided the Consultant and/or Trustee by the Non-Defaulting Owners while said Defaulting Owner was in default shall remain binding. ARTICLE 8 ENUREMENT, ASSIGNMENT AND ADDITIONAL PARTIES Successors and assigns 8.1 - It is hereby agreed by the parties hereto that this Agreement shall be enforceable by and against the parties, their administrators, heirs (where applicable), successors and permitted assigns. Lands 8.2 - No Owner will assign its interest under this assignee or transferee of such lands agrees in writing to unconditionally assume and be bound by all of the rights and obligations of the Owner pursuant to this Agreement in a form satisfactory to the Trustee. Added Parties 8.3 In the event that any Non-Participating Benefitting Owner seeks to become a party to this Agreement prior to the completion of the Master Plan, then the Owners and the Township may, by unanimous approval, agree to allow such Non-Participating Benefitting Owner to become an Owner pursuant to this Agreement. In such circumstance, such Added Party shall execute a covenant in a form and content acceptable to the Trustee to be bound by all terms and provisions of this Agreement as fully as if such person had been originally named as a party to this Agreement, and E Proportionate Share cost obligations and such Added Party shall deliver payment to the Trustee for its Proportionate Share of all calls for payment issued by the Trustee in respect of the Master Plan Costs. Upon receipt of any payment from an Added Party, the Trustee shall conduct an accounting reconciliation and do all things necessary to implement such adjustment. Notwithstanding an inclusion of an Added Party, any decisions that were agreed to and/or directions provided the Consultant and/or Trustee by the Owners prior to the inclusion of such Added Party shall remain binding. ARTICLE 9 consideration of development applications - 9.1 Any approvals to all necessary approvals, reviews and considerations by the Township. This Agreement shall not in any way whatsoever fetter, detract from or limit the right or ability of the Township to exercise any of its powers under the Planning Act, the Municipal Act, or the Development Charges Act or any other legislation, including, but not limited to, its power to refuse to approve secondary plans, plans of subdivision, condominium plans, site plans, minor variances or consents to sever, or to impose conditions (except the early payments required pursuant to this Agreement), including conditions requiring phasing of the development of the Owners' Lands. Inclusion of Final Master Plan Costs in future Development Charge By- 9.2 law - The Township acknowledges that the Final Master Plan Costs may be included in a future Development Charges By-law that applies within the geographic area of the Township. If that is the case, the Township will support a credit being provided to the Owners through a further agreement to be entered into pursuant to the Development Charges Act. Development condition for Owners 9.3 - Each of the Owners agrees to request that the Township impose a development condition for its which precludes approval of its subdivision plan or other development approval unless a letter of clearance is provided by the Trustee to Township confirming that the Owner is a party in good standing under this Agreement. Owners to recover Final Master Plan Costs front-ended for Non- 9.4 Participating Benefitting Owners The Township agrees to use its best efforts to recover the portions of the Final Master Plan Costs that are front- ended by the Owners for the benefit of Non-Participating Benefitting Owners, 10 Page 210 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... by taking such actions as may include, but not be limited to, inclusion of official plan policies requiring participation in developer cost share agreements and insertion of conditions in draft plan approvals or other development approvals requiring contributions to the Master Plan Costs, or such other methods as the parties may agree to. In particular, the Township agrees to impose a development condition in respect of any Non-Participating ands which precludes approval of its subdivision plan or other development approval unless a letter of clearance is provided by the Trustee to Township confirming that the Owner has reimbursed the Owners for the Master Plan Costs. The amount of the reimbursement shall be such Non- Costs, as calculated by the Trustee by amending to E to include such additional acreage owned by the Non-Participating Benefitting Owner. ARTICLE 10 LIMITATIONS AND INDEMNITIES Force majeure 10.1 - If the Township is delayed or hindered in or prevented from the performance of any act required to be performed by the Township under this Agreement by reason of acts of God, strikes, lockouts, unavailability of materials, curtailment of transportation facilities, failure of power, prohibitive governmental laws or regulations, riots, insurrections, war, terrorist activities, explosions, unavoidable casualty or the act or failure to act of any other party (except those for whom in law the Township is responsible), adverse weather conditions preventing the performance of work, or other unspecified, time for performance of such act shall be extended for a period equivalent to the period of such delay. Owners indemnify Township for breach by Owner 10.2 - The Owners jointly and severally indemnify and save the Township and its employees, elected officials, officers, contractors, sub-contractors, servants and agents completely harmless from and against all costs, actions, suits and liabilities directly or indirectly arising from or in any way connected with a breach by any Owner or the Trustee of their obligations under this Agreement. Owners indemnify other Owners 10.3 - Indemnifyi covenants and agrees to indemnify and save each and every other Owner Indemnif cost, claim, suit, action or cause of action brought by or on behalf of any person or persons, corporation or corporations, or government authority against such Indemnified Owner arising by reason of the breach of this Agreement by an Indemnifying Owner, its employees, contractors or agents provided that such breach or default did not arise by virtue of circumstances beyond the Indemnifying Owner's reasonable control. Upon any party hereto becoming aware of any such claim, suit or action, is shall forthwith give notice thereof to the party thought to be liable in accordance with the provisions of this paragraph and such party shall be given the opportunity of disputing such claim or defending such suit or action at its own expense. Defence of Agreement 10.4 - If the legality, validity or enforceability of this Agreement or the capacity and authority of the Township to enter into this Agreement and carry out or enforce its provisions is called into question or challenged in any way whatsoever in any action, appeal, review or proceeding of any kind whatsoever before a Court of competent jurisdiction or any administrative tribunal by any person, the Township shall defend and support the legality, validity or enforceability of this Agreement and the capacity and authority of the Township to enter into this Agreement and carry out or enforce its provisions provided the Owner provides such reasonable assistance to the Township in such defence and support as the Township may reasonably require including, without limiting the generality of the such action, appeal, review or proceeding and the Owners paying the 11 Page 211 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... costs awarded against the Township), and disbursements reasonably incurred by the Township in such defence and support. Request for Part II Order 10.5 If any person makes a request to the Minister of Environment and Climate Change for an Order under Part II of the Environmental Assessment Act in respect of any Notice of Study Completion issued through the completion of the Master Plan, the Township shall provide reasonable assistance to the Owners to support the conclusions of the Master Plan and shall consult with the Owners to determine the appropriate role of the Township in addressing such request to the Minister. The Owners agree to pay the legal and consulting costs reasonably incurred by the Township in addressing such request to the Minister. Capacity of Township to enter into Agreement - 10.6 The Owners agree that they will not question the capacity of the Township to enter into this Agreement or question the legality of any portion hereof, nor question the legality of any obligation created hereunder and the Owner, its heirs (where applicable), successors and permitted assigns are and shall be estopped from contending otherwise in any proceeding before a Court of competent jurisdiction or any administrative tribunal. Agreement voluntary 10.7 - If a Court of competent jurisdiction or an administrative tribunal determines that all or part of this Agreement is illegal or beyond the authority of the Township, the Owners acknowledge and agrees that the Owners voluntarily entered into this Agreement, that, on the strength of this Agreement the Township retained the Consultant to complete this Agreement and the Master Plan, that the Owners Lands benefited from the Master Plan and that it would be unjust and inequitable for the Owners to demand or receive repayment of any monies paid or contributed under this Agreement. Release of Township 10.8 - The Owners hereby release and forever discharge the Township and its employees, elected officials, officers, contractors, sub- contractors, servants and agents from all costs, actions, suits and liabilities of any kind whatsoever that the Owners or both have had, have or may in future have directly or indirectly arising from or in any way connected with this Agreement. ARTICLE 11 NOTICE Particulars for notice - 11.1 Any notice, demand, acceptance, request or other writing and shall be given by personal delivery or email and addressed to: (a) the Owners in accordance with F, or such change of address and other particulars as an Owner has by notice in writing given to the Township and Trustee; (b) the Township as follows: Township of Oro-Medonte 148 Line 7 South Oro-Medonte, Ontario L0L 2E0 Attention: Robin Dunn, C.A.O. E-mail: rdunn@oro-medonte.ca Fax: 705-487-2171 and to: Aird & Berlis LLP Brookfield Place, 181 Bay Street Suite 1800, Box 754 Toronto, ON M5J 2T9 12 Page 212 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... Attention: Christopher Williams E-mail: cwilliams@airdberlis.com Fax: 416-863-1515 (c) the Trustee as follows: Horseshoe Craighurst Corridor Landowners Group Inc. c/o Davies Howe Partners LLP th 99 Spadina Avenue, 5 Floor Toronto, Ontario M5V 3P8 Attention: Daniel Steinberg E-mail: daniels@davieshowe.com Fax: 416-977-8931 Method of notice - 11.2 Any notice shall be conclusively deemed to have been given to and received by the party to which it is addressed (a) if personally delivered, on the date of delivery; or (b) if by email or facsimile, on the day transmission delivery is confirmed by the party delivering the notice, provided that if delivery occurs after 5:00 p.m., Eastern Standard time, on a Business Day or at any time which is not a Business Day, delivery shall be conclusively deemed to have been given on the next Business Day. Change in name or address - 11.3 The Owner, the Township and the Trustee shall promptly give notice as hereinbefore provided of any change in name or address. ARTICLE 12 GENERAL PROVISIONS Recitals 12.1 - The parties agree that the recitals herein are true and accurate and form part of this Agreement. Singular and plural 12.2 - Words importing the singular include the plural and vice versa. Gender 12.3 - Words importing gender include all genders. Captions and headings 12.4 - The captions and headings contained herein are for reference only and in no way affect this Agreement or its interpretation. Covenants 12.5 - Each agreement and obligation of each party hereto in this Agreement, even though not expressed as a covenant, shall be considered for all purposes to be a covenant. Applicable law 12.6 - This Agreement shall be construed and enforced in accordance with the laws of the Province of Ontario and the laws of Canada applicable thereto and shall be treated in all respects as an Ontario contract. Currency 12.7 - All references to currency in this Agreement shall be references to Canadian dollars. Entire Agreement 12.8 - This Agreement, the schedules referred to herein constitute the entire agreement between the parties hereto and supersede all prior agreements, representations, reports, recommendations, statements, promises, information, arrangements and understandings, whether oral or written, express or implied, with respect to the subject matter of this Agreement. None of the parties hereto shall be bound by or charged with any oral or written agreements, representations, reports, recommendations, warranties, statements, promises, information, arrangements or understandings not specifically set forth in this Agreement or in the schedules, documents and instruments to be delivered on or before the execution of this Agreement. The parties hereto further acknowledge and agree that, in entering into this Agreement and any documents or agreements contemplated by it and in delivering the schedules, documents and instruments to be delivered on or before the execution of this Agreement, 13 Page 213 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... they have not in any way relied, and will not in any way rely, on any oral or written agreements, representation, reports, recommendations, warranties, statements, promises, information, arrangements or understandings, express or implied, not specifically set forth in this Agreement, in such schedules, documents or instruments under this Agreement. Modifications and amendments 12.9 - No modifications or amendment to this Agreement may be made unless agreed to by the parties in writing. Further assurances 12.10 - The parties covenant and agree that at all times and from time to time hereafter upon every reasonable written request to do so, they shall make, execute, deliver or cause to be made, done, executed and delivered, all such further acts, deeds, assurances and things as may be reasonably required to implement and carry out, the true intent and meaning of this Agreement. Severability 12.11 - If any provision of this Agreement is determined by a Court of competent jurisdiction or any administrative tribunal to be illegal or beyond the power, jurisdiction or capacity of any party bound hereby, such provision shall be severed from this Agreement and the remainder of this Agreement shall continue in full force and effect. In such case the parties agree to negotiate in good faith to amend this Agreement in order to implement the intentions as set out in the severed portion and this Agreement herein. Time of the essence 12.12 - Time shall be of the essence of this Agreement. Agreement may be executed in counterpart 12.13 - This Agreement may be executed in counterparts (i.e. it shall not be necessary for all of the parties to have signed the same copy hereof) and may be executed and/or transmitted by facsimile or e-mail. No fettering of discretion 12.14 - The parties agree and acknowledge that where any provision of this Agreement contemplates a future legislative or policy decision within the discretion of Township Council, such decision shall remain within the sole and unfettered legislative or policy discretion of Township Council. For greater certainty, nothing is this Agreement is intended to fetter, nor shall it be deemed to have the effect of fettering, such legislative or policy discretion on the part of Township Council under the Municipal Act, Planning Act, Development Charges Act or other applicable legislation. Independent legal advice 12.15 - It is acknowledged by each of the parties that it is satisfied as to the legality of this Agreement and the authority of each party to enter into this Agreement and to uphold and enforce the terms and provisions hereof. Therefore, each of the parties agrees that it shall not question the authority of any party to enter into this Agreement, nor question the legality of this Agreement or any portion thereof. Each party acknowledges that it has had an opportunity to obtain independent legal advice respecting the terms contained in this Agreement. Each party acknowledges that the role of Davies Howe Partners LLP in the drafting of this Agreement does not extend to providing independent legal advice to any party. Agreement binding on signatories 12.16 Notwithstanding the parties named n), it is acknowledged and agreed that this Agreement shall be binding upon on each Owner who executes this Agreement and it shall not be necessary for all parties named as Owners herein to execute this Agreement in order for this Agreement to be only apply to those parties that have executed this Agreement, as confirmed by the Trustee, and the terms of this Agreement and all Schedules hereto (including without limitation, the calculation of the mutatis mutandis Shares) shall be construed accordingly on a basis. Any party named in this Agreement who is not one of the Original Signatories is hereby acknowledged to be a Non-Participating Benefitting Owner. In the event that a Non-Participating Benefitting Owner named in the Agreement who is not one of the Original Signatories subsequently seeks to become a 14 Page 214 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... party to this Agreement prior to the completion of the Master Plan, then such party shall be subject to the process described in Section 8.3 regarding the admission of additional parties to this Agreement. Schedules 12.17 - The following schedules are attached to and form an integral part of this Agreement: Legal Descriptions Plan Depicting Preliminary Study Area Terms of Reference Estimated Master Plan Costs E Proportionate Shares F Owner Contact Information The parties are signing this Agreement on the date above first written. \[REMAINDER OF PAGE LEFT BLANK INTENTIONALLY\] 15 Page 215 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Per: _________________________________ Title: Per: _________________________________ Title: I/we have authority to bind the Township corporation 16 Page 216 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... CRAIGHURST LAND CORPORATION Per: _________________________________ Title: Per: _________________________________ Title: I/we have authority to bind the corporation 17 Page 217 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... HORSESHOE VALLEY LANDS LIMITED Per: _________________________________ Title: Per: _________________________________ Title: I/we have authority to bind the corporation 18 Page 218 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... FRED GRANT SQUARE LTD. Per: _________________________________ Title: Per: _________________________________ Title: I/we have authority to bind the corporation KELLWATT LIMITED Per: _________________________________ Title: Per: _________________________________ Title: I/we have authority to bind the corporation 19 Page 219 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... SKYLINE HORSESHOE VALLEY INC. Per: _________________________________ Title: Per: _________________________________ Title: I/we have authority to bind the corporation 20 Page 220 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... HORSESHOE CRAIGHURST CORRIDOR LANDOWNERS GROUP INC. Per: _________________________________ Name: Title: I have authority to bind the corporation 21 Page 221 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... LEGAL DESCRIPTION OF OWNERS LANDS Craighurst Land Corporation PIN #58527-0289 (R) Part of south ½ Lot 42 Concession 1 Medonte; Oro-Medonte PIN #58527-0294 (R) Lots 20-25, 28, 31-34 Plan 91 Medonte; First Street Plan 91 Medonte; Part Craig Street Plan 91 Medonte; Part Lot 41 Concession 1 Medonte; Part Lot 11, 18-19 Plan 91 Medonte; Oro-Medonte PIN #58527-0288 (R) Part North East ½ Lot 42 Concession 1 Medonte; Part South ½ Lot 42 Concession 1 Medonte; Oro-Medonte Horseshoe Valley Lands Limited Part Lots 3 & 4, Concession 4, Oro; Parts 6, 7, 8 (except 51M-741) 10, 11, 18, 19 & 22 on Plan 51R-30671; subject to easement on Parts 7, 10, 19 on Plan 51R-30671 in favour of Parts 1, 2, 3, 4, 5, 23 on Plan 51R-30671 as in LT522875; Together with easement over Parts 1, 2, 3, 4, 5 & 23 on Plan 51R-30671 as LT522875; Subject to easement over Part 2 on Plan 51R-31902 as in SC108651; Subject to easement over Part Lot 4, Concession 4 Oro being Part 1 on Plan 51R-36465 as in SC773798; Subject to easement over Part 1 on Plan 51R-36466 as in SC774226; Oro-Medonte; PIN: 740565-0123 (LT) Part Lots 3 & 4, Concession 4, Oro; Parts 12, 13, 14, 16 & 17 on Plan 51R-30671; Subject to easement over Pars 13, 16 & 17 on Plan 51R-30671 in favour of Parts 1, 2, 3, 4, 5 & 23 on Plan 51R-30671 as in LT522875; Together with easement over Parts 1, 2, 3, 4, 5 & 23 on Plan 51R-30671 as in LT522878; Together with easement over Part Lot 4, Concession 4, Oro being Part 1 on Plan 51R-36465 as in SC773798, Oro-Medonte; PIN: 74055-0120 (LT) Part Lots 3 & 4, Concession 4, Oro; Part 15 on Plan 51R-30671; Together with easement over Parts 1, 2, 3, 4, 5 & 23 on Plan 51R-30671 as in LT522878; Together with easement over Part Lot 4, Concession 4, Oro being Part 1 on Plan 51R-36465 as in SC773798, Oro-Medonte; PIN: 74055-0121 (LT) Part Lot 4, Concession 4, Oro; Part 1 on Plan 51R-35260; Subject to LT327069, Subject to LT522878; Together with easement over Parts 7, 9, 10, 13, 16, 17, 19 & 20 on Plan 51R-30671 as in LT522875; Together with easement over Part Lot 4, Concession 4, Oro; Part 1 on Plan 51R-36465 as in SC773798, Oro-Medonte; PIN: 74055-0223 (LT) Block 67, Plan 51M-741, Oro-Medonte; Subject to easement over Part 20 on Plan 51R-30671 as in LT522875; Subject to easement as in SC108665 together with easement over Parts 1, 2, 3, 4, 5 & 23 on Plan 51R-30671 as in LT522878; PIN: 74055-0191 (LT) Block 68, Plan 51M-741, Oro-Medonte; Subject to easement over Part 7 on Plan 51R-30671 as in LT522875; Subject to easement as in SC108651 together with easement over Parts 1, 2, 3, 4, 5 & 23 on Plan 51R-30671 as in LT522878; PIN: 74055-0192 (LT) Block 69, Plan 51M-741, Oro-Medonte; Subject to easement over Part 7 on Plan 51R-30671 as in LT522875; Subject to easement as in SC108651 together with easement over Parts 1, 2, 3, 4, 5 & 23 on Plan 51R-30671 as in LT522878; PIN: 74055-0193 (LT) Page 222 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... Horseshoe Val Block 70, Plan 51M-741, Oro-Medonte; Subject to easement over Part 7 on Plan 51R-30671 as in LT522875; Subject to easement as in SC108665 together with easement over Parts 1, 2, 3, 4, 5 & 23 on Plan 51R-30671 as in LT522878; PIN: 74055-0194 (LT) Parcel 1-3, Section 51, Med-3; Part Lot 1, Concession 3; Medonte; Part 1 on Plan 51R-30016, together with Parts 1 & 2 on Plan 51R-22624 as in LT236559, subject to easement as in SC663268, Oro-Medonte; PIN: 58527-0451 Parcel 1-9, Section 51, Med-4; Part Lot 1, Concession 4, Medonte; Part 1 on Plan 51R-18529, subject to LT313815, Oro-Medonte; PIN: 58527-0461 (LT) Parcel 1-6, Section 51, Med-4, Part Lot 2, Concession 4 Medonte, Part 3 on Plan 51R-8682, subject to LT313815, Oro-Medonte; PIN: 58527-0463 (LT) Part of Lot 1, Concession 4, Medonte, Part Lot 2, Concession 4, Medonte, Part 1 on Plan 51R-35261 except Part 1 on Plan 51R-36976 subject to an easement as in LT327069, together with an easement over Part 1 & 2 on Plan 51R-22624 as in LT236559, together with an easement Part 10, 11, 12 & 13 on Plan 51R-32830 as in SC550482 subject to an easement as in SC774233, subject to an easement as in SC774235; Township of Oro-Medonte; PIN: 58527-0470 (LT) Parcel 1-20, Section 51, Oro-4; Part Lot 1, Concession 5, Oro Part 3 on Plan 51R- 20347; Oro-Medonte PIN: 74056-0052 (LT) Kellwatt Limited and Fred Grant Square Ltd. PIN 74055-0217: PT of Lot 4 Con 4 ORO as in RO1339448 except Part 1 PL 51R32880; Oro-Medonte PIN 74055-0218: PT of Lot 4 Con 4 ORO being Part 1 PL 51R32880; Oro-Medonte Skyline Horseshoe Valley Inc. PIN 74053-0262 (LT) PCL 1-3 SEC 51-ORO-3; PART OF LOT 1 CON 4 ORO DESIGNATED AS PTS 2, 3 & 4 ON PL 51R10977; TOGETHER WITH AN EASEMENT OVER PT 1 PL 51R10977 AS IN LT42536; SUBJECT TO AN EASEMENT AS IN LT472332; TOGETHER WITH AN EASEMENT OVER PT OF LTS 3 & 4 CON 4 ORO BEING PT 1 ON PL 51R36466 AS IN SC774226; TOGETHER WITH AN EASEMENT OVER PT OF LT 2 CON 4 MEDONTE BEING PT 2 ON PL 51R36464 AS IN SC774233; TOGETHER WITH AN EASEMENT OVER PT OF LT 2 CON 4 MEDONTE BEING PT 1 PL 51R36464 AS IN SC774235; TOWNSHIP OF ORO-MEDONTE Page 223 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... Skyline Horseshoe Valley Inc. Page 224 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... Skyline Horseshoe Valley Inc. Page 225 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... Skyline Horseshoe Valley Inc. Page 226 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... Page 227 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... HORSESHOE CRAIGHURST CORRIDOR WATER, WASTEWATER AND TRANSPORTATION MASTER PLAN Request for Proposals FOR THE PROVISION OF CONSULTING SERVICES for Horseshoe Craighurst Corridor Landowners Group Inc. In the Township of Oro-Medonte May 22, 2014 Page 228 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... Municipal Class Environmental Assessment Study Horseshoe Craighurst Corridor Water, Wastewater and Transportation Master Plan TERMS OF REFERENCE TABLE OF CONTENTS 1.0 OVERVIEW ........................................................................................................... page 1.1 Introduction ........................................................................................................... 1 1.2 Study Objectives ........................ 1 1.3 Background ............................................................................................................ 2 1.4 Master Plan Approach ........................................................................................... 5 1.5 Study Area ............................................................................................................. 6 1.6 Reference Materials ............................................................................................... 7 2.0 PROJECT MANAGEMENT 2.1 Project Team Management ................................................................................... 8 2.2 Technical Agencies Consultation ........................................................................... 8 2.3 Community Liaison Committee ............................................................................. 9 2.4 First Nations and Métis Engagement ..................................................................... 9 2.5 Public Consultation ................................................................................................ 9 2.6 Progress Reporting .............................................................................................. 10 2.7 Number of Meetings ............................................................................................ 10 2.8 Study .................................. ............................................10 3.0 MASTER PLAN STUDY TASKS (Phases 1-2) 3.1 Problem Statement .............................................................................................. 11 3.2 Background Review and Analysis ......................................................................... 12 3.3 Identification of Alternative Solutions ................................................................. 12 3.4 Evaluation/Selection of Preliminary Preferred Alternative Solutions ................. 14 3.5 Public Consultation ............................................................................................. 15 3.6 Master Plan Documentation / Notice of Completion ......................................... 15 3.7 Milestone Decisions Defer or Proceed ............................................................. 16 4.0 ENVIRONMENTAL STUDY REPORT (Phases 3-4) 4.1 Master Plan Review and Start up ........................................................................ 17 4.2 Evaluation/Selection of Preliminary Preferred Alternative Designs .................... 17 4.3 Public Consultation ............................................................................................. 18 4.4 ESR Documentation / Notice of Completion ...................................................... 19 5.0 CONSULTANT REQUIREMENTS 5.1 Expertise on Consulting Team ............................................................................. 20 5.2 Time-Task Template ............................................................................................. 20 5.3 Study Schedule .................................................................................................... 21 6.0 SUBMISSION OF PROPOSAL 6.1 Form of Proposal .................................................................................................. 22 6.2 Addenda ............................................................................................................... 22 6.3 Scoring Summary for Proposal Submissions ........................................................ 22 6.4 Mandatory Meeting ............................................................................................. 23 6.5 Selection of Consultants ...................................................................................... 23 6.6 Submission ........................................................................................................... 23 Figure 1: Study Area ..................................................................................................... page 6 Appendices A : Time-Task Template B : Study Schedule C: References Page 229 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... Municipal Class Environmental Assessment Study Horseshoe Craighurst Corridor Water, Wastewater and Transportation Master Plan TERMS OF REFERENCE 1.0 OVERVIEW 1.1 Introduction The Horseshoe Craighurst Corridor Landowners Group Inc. ( and the Township of Oro- Medonte have identified a need to undertake a study to prepare the Horseshoe Craighurst Corridor Water, Wastewater and Transportation Master Plan for the Horseshoe Craighurst Corridor Development area (see Figure 1, Study Area). The Horseshoe Craighurst Corridor Landowners Group Inc. will be the lead proponent for this study to be carried out in compliance with the Municipal Engineers Association Class Environmental Assessment for Municipal Projects, 2000 as amended in 2007 and 2011 The Horseshoe Craighurst Corridor Development area in the Township of Oro-Medonte has been identified as an appropriate Study Area in which to undertake a Class EA study to address water, wastewater and transportation projects for future development in the Horseshoe Craighurst Corridor Development Area. The landowners purpose is to identify appropriate servicing solutions for future development in the Horseshoe Craighurst Corridor Development Area in conjunction with Township of Oro-Medonte. While no new or improved arterial and collector roads have been identified as subject to Class EA requirements, the location of new and improved road projects must also be considered as part of this study and the selected consultants are expected to liaise with proponents of ongoing transportation studies in the area. The Horseshoe Craighurst Corridor is serviced by both the private sector and the Township and this study is intended to identify both types of servicing and offer solutions that will clarify the roles and responsibilities of both. This review could result in some shared municipal servicing options for both the Craighurst and the Horseshoe Valley Secondary Plan areas along Horseshoe Valley Road (Simcoe Road 22). 1.2 Study Objectives The purpose of this study is to identify water, wastewater and transportation solutions for future growth in the Horseshoe Craighurst Corridor Development Area and to do so in a comprehensive, environmentally sound planning process with public participation to facilitate dialogue between parties with a number of competing interests. The following objectives must be achieved: 1. Protect the environment, as defined in the Environmental Assessment Act, through the wise management of resources. This goal will be met through study, consultation with the general and affected public and agencies, monitoring and mitigation. 2. Recommend projects which can meet the Horseshoe Craighurst Corridor Water and Wastewater servicing and transportation needs with minimal disruption to the existing residents, business owners and to the natural environment. Terms of Reference Horseshoe Craighurst Corridor Water, Wastewater and Roads Master Plan page 1 Page 230 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... 3. Involve participation of a broad range of stakeholders including First Nations and Metis in the study process to allow for sharing of ideas, education, testing of creative solutions and developing alternatives. 4. Document the study process in compliance with all phases of the Class Environmental Assessment process. 1.3 Background Horseshoe Valley and Craighurst are located approximately 2 kilometers apart along Horseshoe Valley Road West (County Road 22) in the Township of Oro-Medonte, County of Simcoe. The subject lands to be considered for servicing as part of this Master Plan include: Horseshoe Valley Development Node which includes approximately 1,040 residential units, a commercial/recreational area, a fire hall and a police detachment with a total estimated equivalent population of 3,820. Development in Horseshoe Valley is generally centered around Horseshoe Resort, a four-season resort including alpine and nordic skiing, two golf courses and an adventure park. There are a number of planned developments in the Development Node that will require municipal servicing in the future. In the Horseshoe Valley Development Node it is anticipated that up to approximately 2,750 units additional residential units could be built. The Horseshoe Valley Development Node (shown on Schedule D to the Official Plan) is subject to the residential, commercial and recreational uses in the node be developed primarily on full water and wastewater services (C14.3). Please note that given that the Provincial Growth Plan was approved since the Official Plan was last updated, the density targets found in the Official Plan are likely to be reconsidered by the Township in consultation with the landowners and the final unit counts may change. Craighurst is a Rural Settlement area which has a resident population of approximately 282 persons (in 94 residences). The Craighurst Secondary Plan area (adopted by Township May 27, 2009 but not approved by the County of Simcoe) established an expanded Secondary Plan boundary with an additional 69 hectares for development to accommodate up to 700 new residential units. This would create a total Craighurst population of approximately 1,900 persons. The Secondary Plan also provide for a new school and place of worship as well community core commercial and community use areas. Horseshoe Craighurst Corridor Landowners in both the Horseshoe Valley Development Node and the Craighurst Secondary Plan areas are interested in developing and assessing water and wastewater servicing options which will use combinations of existing and new infrastructure for both Horseshoe Valley and Craighurst settlement areas. (Note that while the Edgar Centre Special Policy Area (C16 in the Official Plan) is included in the Study Area for this Master Plan, development in Edgar is not included in the Horseshoe Craighurst Corridor servicing strategy.) Past studies for areas in the Horseshoe Craighurst Corridor have identified the existing servicing systems, drainage and roads and some of the needs for improvements as follows: Terms of Reference Horseshoe Craighurst Corridor Water, Wastewater and Roads Master Plan page 2 Page 231 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... WATER SUPPLY Horseshoe Valley Within the Horseshoe Valley development node there are two separate water supply systems. A water system is owned and operated by the Township (zone 2): two groundwater wells; o pumphouse facility for chlorination and water quality monitoring; o chlorine contact loop; o elevated water storage tank; and, o distribution system. o Approximately 584 units are connected to the municipal drinking water system. Horseshoe Resort (Skyline Utilities, zone 1 system) supplies its own drinking water from a private well and water distribution system. In addition, the resort operates a private well for snow-making and golf course irrigation. Horseshoe Resort provides drinking water to residences on the north side of Horseshoe Valley Road West as well as those along Birch Grove Drive and Country Club Lane on the south side of Horseshoe Valley Road West. The Hydraulic Analysis for the Horseshoe Valley Water Distribution System, completed by AECOM in October 2012, analyzed the possibility of integrating the existing residential areas into the existing municipal system and included demands for future developments within the study area. The analysis determined the need for additional water supply capacity in order to meet future water demands in the system. A Class EA Study is currently being undertaken by the Township of Oro-Medonte for the the water pumping capacity to serve future residential development in the Horseshoe Valley Secondary Plan. This activity will carry on independently from the Horseshoe Craighurst Corridor Master Plan. Craighurst Craighurst is currently serviced with a Municipal Water System for 51 units including: Three ground water wells; o in-ground reservoir (located under the high lift pump building); and, o chlorination in the pumphouse; o distribution system. o In 2009 with the adoption of the Secondary Plan, a Class EA Study was completed which recommended that the Township install additional wells to supplement the water system. WASTEWATER Horseshoe Valley The existing development in the Horseshoe Valley settlement area is serviced by a combination of private septic systems and a privately owned and operated wastewater treatment plant. The owner of the wastewater treatment plant is Skyline Utility Services Inc. The Horseshoe Valley wastewater treatment plant is located in Horseshoe Valley has a rated capacity of 810 m3/day average daily flow and 2,795 m3/day peak flow. The plant operates year round, and services the Horseshoe Valley Resort as well as various other associated housing and condominium complexes. Terms of Reference Horseshoe Craighurst Corridor Water, Wastewater and Roads Master Plan page 3 Page 232 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... The wastewater treatment plant features secondary treatment based on sequencing batch reactor (SBR) process technology, with a single-step mechanical screen housed inside the inlet works, two open air grit removal channels, three open air SBRs, three continuous contact tertiary sand filters housed inside the main building, three effluent disposal ponds located at the rear of the plant, one totally enclosed sludge storage tank, an enclosed alum chemical dosing system, and one open sludge storage pond located on the west side of the plant. Craighurst The rural settlement of Craighurst is served by individual septic systems. and does not have a Municipal Wastewater Treatment Plant. At the time of the adoption of the Secondary Plan, a Class EA Study was completed which recommended that the Township install additional wells to supplement the water system and construct a new wastewater treatment plant using subsurface disposal. ROADS The residents and businesses in Horseshoe Craighurst Corridor rely on the Horseshoe Valley Road (County Road #22) as the main spine to provide intra-community transportation needs. At this time, the County of Simcoe is undertaking a Transportation Master Plan to recommend an Also, a Class EA Study is currently underway to improve Horseshoe Valley Road 2.5 km east and west of Horseshoe Valley Resort Main Entrance to include pavement rehabilitation, roadside safety upgrades, drainage improvements and widening to three lanes to accommodate of truck climbing lanes in both the eastbound and westbound directions (second Public Information Centre was held May 12, 2014). For this Master Plan, the selected consultant will review the state of the existing arterial and collector roads in Horseshoe Craighurst Corridor and monitor the proposed construction and/or upgrading of roads. This will assist in the assessment of the need for one or more collector and arterial roads to integrate with the existing and proposed local, County and provincial roads Roads internal to plans of subdivision will be addressed by individual developers STORMWATER MANAGEMENT Stormwater management facilities for proposed development generally fall under the requirements for a developer and are not subject to the Municipal Class EA (Schedule A). Such projects will be addressed and constructed by individual developers prior to final registration of plans of subdivision. If a new or upgraded approach to drainage and stormwater management is required for existing built up areas of the Horseshoe Craighurst Corridor, these projects should be identified and considered along with the water, wastewater and roads projects as part of the Master Plan. It is anticipated that stormwater management projects will be Schedule A or A+. Terms of Reference Horseshoe Craighurst Corridor Water, Wastewater and Roads Master Plan page 4 Page 233 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... 1.3.4 Stormwater Management Stormwater management facilities for proposed development generally fall under the requirements for a developer and are not subject to the Municipal Class EA (Schedule A). Such projects will be addressed and constructed by individual developers prior to final registration of plans of subdivision. If a new or upgraded approach to drainage and stormwater management is required for existing built up areas of the Horseshoe Craighurst Corridor, these projects should be identified and considered along with the water, wastewater and roads projects as part of the Master Plan. It is anticipated that stormwater management projects will be Schedule A or A+. 1.4 Master Plan Approach To determine projects which could be planned and implemented for the mutual benefit of the existing residents, businesses and landowners in the Horseshoe Craighurst Corridor, the landowners propose to carry out this study in compliance with Master Plan requirements of the Class EA as set out in Approach #2 in Appendix 4 of the Class EA. The Class EA Study will be undertaken as follows: one Master Plan process in compliance with Phases 1 and 2 of the Class EA planning process which will establish the general location and the type of water, wastewater and road facilities subject to Schedules B and C which best address the Class EA problem or opportunity statement. Study tasks to meet this goal are set out in Section 3.0; one Environmental Study Report in compliance with Phases 3 to 4 of the Class EA planning process which will establish the site specific location and details about the water, wastewater and roads facilities subject to Schedule C which were identified in the Master Plan. Study tasks to meet this goal are set out in Section 4.0. A Notice of Completion for Schedule B projects is expected to be issued at the conclusion of Phase 2 (completion of Master Plan) and a Notice of Completion for two Schedule C projects is expected to be issued at the conclusion of Phase 4 (completion of Environmental Study Report). See Section 3.7 for information about the assumptions to be used in the completion of Phases 3-4. This RFP has set out a Class EA study process to conform to the above-noted levels of study in compliance with the Class EA and considered appropriate by the landowners and the Township. The landowners, in consultation with the Township of Oro-Medonte, reserve the right to update the Class EA study process to accommodate additional information received during the course of the study, as appropriate. which may be carried out at a later date dependent on the need and timing of specific projects. 1.5 Study Area The primary Study Area will consist of the area surrounding the Horseshoe Craighurst Corridor Development area. See Figure 1, Preliminary Study Area. Upon the identification of alternatives or alternative design concepts, revisions to the Study Area boundaries may be made in order to more accurately depict the proposed alternatives anticipated and the potential for environmental impacts or mitigation. Terms of Reference Horseshoe Craighurst Corridor Water, Wastewater and Roads Master Plan page 5 Page 234 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... Figure 1: Preliminary Study Area Figure 1 shows a preliminary Study Area in Red along with the Craighurst Secondary Plan and Horseshoe Valley Development Node areas shown in Blue. It is expected that this is preliminary only and subject to review and feedback from the Project Team at the outset of the study. Terms of Reference Horseshoe Craighurst Corridor Water, Wastewater and Roads Master Plan page 6 Page 235 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... 1.6 Reference Materials Several previous studies have identified the need for capacity improvements within the Horseshoe Craighurst Corridor Development area. The previous studies are listed in Appendix C: References and, except for publically available municipal documents, it is not anticipated that the references will be made available to candidate consultants. The previous studies have examined numerous broad alternative scenarios for the development of water, wastewater and transportation projects in each of the settlement areas in the Horseshoe Craighurst Corridor. The Horseshoe Craighurst Corridor Master Plan will build on these alternatives, introduce additional alternatives where appropriate and provide an examination/evaluation of alternatives to identify ultimate servicing requirements for the Horseshoe Craighurst Corridor Development area. Only reasonable alternative solutions will be carried forward for consideration as required to comply with the Class EA planning process. As a first step in the study the selected consultant will be provided a copy of reference materials listed in Appendix C and is expected to review them and determine which ones are relevant to this study. The selected consultant is also expected to identify other reference materials that may be needed for this study and review new materials as they become available. Terms of Reference Horseshoe Craighurst Corridor Water, Wastewater and Roads Master Plan page 7 Page 236 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... 2.0 PROJECT MANAGEMENT 2.1 Project Team Management This project is being undertaken by the Horseshoe Craighurst Corridor landowners who will enter into a consulting services contract with a selected consultant. The proposed structure of the study will involve a Project Team consisting of the selected consultant, members group and Township staff (or their consultant representative). The technical agencies, public and the Community Liaison Committee will provide input to the Project Team. Project Team The Project Team will meet approximately six times over the course of the study. The Project Team will consist of: Selected Consultant Project Manager - Chair including: Skyline Horseshoe Valley Inc. Horseshoe Valley Lands Craighurst Land Corp Kellwatt Limited Mr. Jerry Ball, Director, Transportation & Environmental Service Township of Oro-Medonte Mr. Rick Groves, AECOM Township of Oro-Medonte Engineering Consultant In addition to administering the project on a day-to-day basis, the Project Team will provide liaison amongst the landowners, Township of Oro-Medonte Council and Senior Management and the selected consultant Team. It is anticipated that the Project Team will invite additional persons representing various areas of expertise (i.e., environment, land use, water, wastewater and transportation) on an as-needed basis. The Project Manager will lead the Project Team and guide the tasks and functions of the overall study on behalf of the landowners and in consultation with the Township of Oro-Medonte. The duties of the Project Team will include: Providing project direction; Securiand Township input; Sounding board for ideas; Reviewing all technical input; and, Oversee project schedule. 2.2 Technical Agencies Consultation The selected consultant, on instructions from the Project Team, will maintain a high level of contact with key technical agencies at an appropriate level to reflect their interests. Early involvement of technical agencies such as the Ministry of Transportation, Ministry of the Environment, Nottawasaga Valley Conservation Authority and County of Simcoe is critical to the successful completion of the study. The Terms of Reference Horseshoe Craighurst Corridor Water, Wastewater and Roads Master Plan page 8 Page 237 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... purpose of the contact with these key technical agencies is to involve directly affected technical agencies, in an in-depth manner as the study progresses. This contact will assist the Project Team to engage these agencies in a positive way and maintain open lines of communication. The selected consultant will be responsible for the taking and distributing of minutes, preparing agendas, preparing technical summaries for all Technical Agencies meetings. Agencies to be consulted include, but are not limited to: Ministry of Transportation Ministry of Natural Resources Ministry of Environment Ministry of Municipal Affairs Nottawasaga Valley Conservation Department of Fisheries and Oceans, as needed County of Simcoe Severn Sound Environmental Association Couchiching Conservancy Major utility companies The role of the technical agencies will be to provide technical input and guidance per their mandate to the Project Team. 2.3 Community Liaison Committee In recognition of the important role of key Horseshoe Craighurst Corridor stakeholders in the development of this Master Plan and Environmental Study Report, a Community Liaison Committee will be created with 8-11 invited representatives of local business, residential or environmental interest groups who are deemed by the Project Team to have an interest in the outcome of this study. It is anticipated that members will meet twice with each meeting taking place prior to the Public Open Houses. 2.4 First Nations and Métis Engagement Whether or not archaeological and cultural sites are identified as potentially significant to First Nations and/or, Métis an engagement program with First Nations and Métis will be undertaken. The selected consultant will review these matters at the outset of the study with the Project Team and develop an appropriate plan to engage with First Nations including the steps to consult, inform and engage. An allowance of two meetings to engage First Nations and Métis should be included within the allocation for stakeholders meetings. 2.5 Public Consultation Public consultation is important to the success of this study. Gaining public input through a public participation process that provides opportunities for learning, sharing and responses will be paramount. The selected consultant will be expected to lead and to provide support and technical services for the Public Open Houses and do such tasks as facilitate public forums, prepare and maintain mailing lists and Terms of Reference Horseshoe Craighurst Corridor Water, Wastewater and Roads Master Plan page 9 Page 238 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... advertisements and respond to inquiries. The selected consultant will be responsible for the taking and distributing of minutes, preparing agendas, preparing technical summaries, creating display materials and providing professional staff to assist at public forums. At regular intervals, including project commencement, prior to either of the Public Open Houses and Notices of Completion, the Township website will be updated with relevant public documents. The selected consultant will supply the Township with these materials for the website in consultation with the Project Team. The general public will have the opportunity to learn about and provide input at following points in the study process: 1.Updates provided on the Township website at key points; 2.Public Open House #1 to review evaluation and recommended preferred solutions (Phase 2); and, 3.Notice of Completion for Schedule B projects to publish the Master Plan for public review and comments, and to provide an opportunity for review of Schedule B projects and elicit any requests for Part II Orders for Schedule B projects 4.Public Open House #2 to review evaluation and recommended preferred alternative design concepts for Schedule C projects (Phase 4); and, 5.Notice of Completion for Schedule C projects to publish the Environmental Study Report(s) for public review and comments, and to provide an opportunity for review of Schedule C projects and elicit any requests for Part II Orders for Schedule C projects The general public will be contacted via mailed notices and newspaper notices placed in local newspapers, Township website and potentially on signs in the community (methods to be finalized by the Project Team). 2.6 Progress Reporting After each group of study tasks (set out below in Sections 3.0 and 4.0) is completed, the selected consultant will prepare a Progress Report including a summary of the data collected, analyses completed, and any input or comments received. If applicable, these reports will also include responses to external comments made and any revisions to the process required to respond to external comments made. The format should be reflective of the final content of the relevant sections of the Master Plan and Environmental Study Reports, with references to other study documents as needed. These progress reports, taken together, will form the basis of the Master Plan and the Environmental Study Reports. These progress reports should be in a form suitable for reproduction, in whole or in part, for use in a public forum and be provided to the Project Team electronically. 2.7 Number of Meetings The selected consultant will be required to participate in meetings during the study to provide detailed consultation with directly affected parties. For each part of the study (i.e., Master Plan and ESR) the Consultant should budget appropriate time for preparation, attendance and follow up for the following meetings: Terms of Reference Horseshoe Craighurst Corridor Water, Wastewater and Roads Master Plan page 10 Page 239 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... Committee or Group Master ESR Total Plan Project Team meetings 3 3 6 Key technical agencies and Stakeholders meetings (e.g., MTO, MOE, MNR, County, 3 3 6 NVCA, includes First Nations/Metis engagement) Community Liaison Committee meetings 1 1 2 Presentation to Township of Oro-Medonte 1 1 2 Planning Committee and/or Council Public Open Houses 1 1 2 2.8 Study Schedule It is anticipated that the selected consultant will be able to bring the appropriate resources to complete this study in an efficient timeframe. A blank timetable is attached in Appendix B: Study Schedule. This project schedule is to be completed by each consulting team and submitted along with the proposal. At project start-up, the schedule will be reviewed and refined in discussion with the Project Team. The satisfactory completion of the Class EA process for the Schedule B projects (Phases 1-2 of the Class EA) is an important milestone in this study (see Section 3.7). At their sole discretion, the Project Team reserves the right to re-evaluate the work completed and Schedule C projects recommended at that stage. Taking into account the recommendations of the selected consultant, the Project Team may proceed with one Environmental Study Report for recommended projects or defer the study process. See also Section 3.7 of this RFP. Terms of Reference Horseshoe Craighurst Corridor Water, Wastewater and Roads Master Plan page 11 Page 240 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... 3.0 MASTER PLAN STUDY TASKS (Phases 1-2) The tasks associated with the completion of the Master Plan are listed below. They have been grouped into main headings each representing decision points or areas of similar types of tasks/analyses. The study tasks/process has been structured to achieve compliance with the Environmental Assessment process of the Class EA. Any proposed revisions to the study tasks/process outlined herein should address this objective. Unless otherwise specified, the selected consultant will complete each task listed below. 3.1 Problem Statement (Class EA Phase 1) 1.Initial review of all available background studies. As required by the Class EA, compile background information on the following topics within the Study Area, as deemed relevant and appropriate by the Project Team: Social Environment Natural Environment Land Uses Environmentally sensitive areas Community structures Planned population and employment growth Woodlots Planned Construction projects Creeks Heritage resources Fisheries Archaeological resources Wetlands Agricultural lands Wildlife and Birds Vegetation Existing water, wastewater services and roads Groundwater/source protection 2.Refine the project schedule for the Class EA study and confirm Study Tasks in consultation with Project Team and landowners. 3.Prepare the draft problem statement in consultation with the Project Team. 4.Prepare a draft engagement program with First Nations and Métis in consultation with the Project Team. 5.Project Team to review and provide input into: problem statement/opportunities/purpose of the study; project schedule; availability of background reports; population and growth areas; select members for invitation to Community Liaison Committee; 6.The Project Team will send letters to Technical Agencies and identified stakeholders to outline the study purpose and steps to be undertaken in the study, solicit initial comments and confirm the mailing list. 3.2 Background Review and Analysis (Class EA Phase 2) Terms of Reference Horseshoe Craighurst Corridor Water, Wastewater and Roads Master Plan page 12 Page 241 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... 1.Complete review of all available background studies in the Study Area including land uses, topography, existing servicing systems, roads and natural features in the Study Area. This initial review will rely primarily on existing sources provided by the staff of the Township of Oro- Medonte, previous studies and development applications and published studies by others (e.g., County of Simcoe). 2.Based on input from the Project Team on population projections and growth areas, the selected consultant will: a) Identify proposed service areas, water demands and wastewater generation rates. Based on historical water and wastewater data from Horseshoe Craighurst Corridor and other similar communities, wastewater effluent limits must be confirmed with MOE and NVCA to ensure that only reasonable wastewater alternatives are considered. Similarly, existing and proposed potable water sources must be confirmed. b) Identify existing road capacity concerns and proposed new/improved road projects being undertaken by others and summarize gaps and future study requirements. 3.Identify study gaps for discussion with the Project Team and Technical Agencies. For example, where and to what extent will additional study be required to identify social, cultural, archaeological, natural or technical conditions? In addition, fieldwork gaps will be identified for completion of Class EA Phase 2 to provide necessary information to understand the social, natural and technical environment. 4.Prepare Progress Report #1 describing the problem statement, background studies and their findings, assumed population and growth areas, Profile of the Study Area including study gaps, water demands, wastewater generation rates, traffic demands and roads needs, other evaluation criteria, and initial alternative identification. 3.3 Identification of Alternative Solutions (Class EA Phase 2) 1.Complete data collection per identified study gaps in consultation with Project Team and individual stakeholders or technical agencies. 2.The Project Team will identify alternatives including combinations of alternatives which would meet the problem statement and address the study objectives. Only reasonable alternatives and combinations of alternatives which meet the study objectives will be carried forward. The selected consultant will provide descriptions of each alternative solution and maps and other supporting materials for review by the Project Team. As required by the Class EA process, address the following activities (singly or in combination) as part of the possible alternatives: Water New water source(s) - Existing water source(s) - New water treatment facility(ies) - Existing water treatment facility(ies) - Type and location of treatment - Terms of Reference Horseshoe Craighurst Corridor Water, Wastewater and Roads Master Plan page 13 Page 242 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... Water Storage and pumping requirements - Conveyance of water supply to new/existing population - Wastewater New wastewater treatment facility(ies) - Existing wastewater treatment facility(ies) - Type and location of treatment - Collection of wastewater from new/existing population - Disposal of wastewater effluent - Arterial and Collector Roads improvements on existing roads - new roadway(s) on new alignment(s) - non-structural improvements (signing, traffic optimization or traffic control) - diversion of traffic to other roads - other traffic management measures (e.g., truck lanes) - traffic demand management measures - alternative. 3.The Project Team will refine the social/environmental/technical criteria for the evaluation of alternatives which is suitable for the Study Area conditions and the proposed alternatives. Standard evaluation criteria include, but are not be limited to, the following topics: Standard Potential Evaluation Criteria Social Environment Natural Environment Land Use Environmentally sensitive areas Community cohesiveness Noise Woodlots Construction Impacts Creeks Heritage Fisheries Archaeology Wetlands Agricultural land Wildlife and Birds Quality of Life - Health and Safety Vegetation Air quality Technical water, wastewater and roads Ability to satisfy design criteria Cost Capacity Capital Roadway & Traffic Safety Operating Reliability Approvability Land Requirements Structural Considerations Maintenance and operating needs Terms of Reference Horseshoe Craighurst Corridor Water, Wastewater and Roads Master Plan page 14 Page 243 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... 3.4 Evaluation and Selection of Preliminary Preferred Solutions (Class EA Phase 2) 1.The selected consultant will assess alternatives using the selected evaluation criteria and select preliminary preferred solutions. This will be an iterative evaluation process, including refinement of alternatives, new options and combinations as they arise. A matrix evaluation method may be employed to ensure that each alternative is assessed against the same criteria. 2.Based on the Study Area Profile and selected evaluation criteria, the Project Team will assess the mitigation available to address any potential impacts and then assess the net effects (after mitigation) of each of the alternative water, wastewater and transportation solutions. At this stage, the location of each of the preliminary preferred alternatives will be presented in sufficient detail so that mitigation methods can be assessed and environmental impacts addressed. 3.The selected consultant will identify the preliminary preferred alternatives or combination of alternatives. This assessment will address the advantages and disadvantages of each alternative solution and clearly state the reasons for the selection of the preliminary preferred alternatives. This assessment may use a single project-by-project method or take a systems approach. 4.Project Team to review and provide input into: alternatives and combinations of alternatives; criteria by which alternatives will be evaluated. evaluation of alternatives; preliminary preferred solutions; and, Public Open House information. 5.Host Community Liaison Committee #1 to review and provide input into Phases 1-2 Class EA process. 6.Presentation to Township of Oro-Medonte Committee or Council to update on study progress and provide information for upcoming Public Open House #1. 7.Prepare Progress Report #2 including documentation of all alternatives, evaluation criteria, the evaluation of alternatives and the preliminary preferred solutions. 3.5 Public Consultation (Class EA, Phase 2) 1.The selected consultant will prepare a letter to all persons on the mailing list (i.e., public, stakeholders and technical agencies) and publish notices in local newspapers advertising the Public Open House and soliciting comments on the Master Plan. 2.The Project Team will host Public Open House #1 to solicit public comments and suggestions on the following: Problem statement; Existing conditions/background/Study Area Profile; Alternative solutions; Terms of Reference Horseshoe Craighurst Corridor Water, Wastewater and Roads Master Plan page 15 Page 244 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... Evaluation criteria; Evaluation of alternative solutions, and Preliminary preferred solutions. 3.The selected consultant will prepare Progress Report #3 to document the results of the Public Open House by compiling a summary of the comments and questions received along with a listing of the responses. The Project Team will distribute this summary to all persons on the mailing list (including technical agencies). 3.6 Master Plan Documentation& Notice of Completion 1.The selected consultant will document the results of the study by compiling Progress Reports #1-3 into a single Master Plan document. 2.The Master Plan will identify all water, wastewater and roads projects required to address the problem statement and satisfy Phases 1 and 2 of the Class EA planning process. The Master Plan must include a chart showing each project identified in the Master Plan and provide detailed information about the following for each project: Type of project Location of project Dimensions of project Functions of project Municipal Class EA Schedule for each project (i.e., A, A+, B or C) Anticipated construction date required Capital cost estimate Given the nature of the Class EA process, the outcome of the evaluation cannot be predicted. For the purposes of the terms of reference for this project, it is assumed that two projects will be subject to Schedule C. 3.The Master Plan will also include mitigation measures for the proposed preferred solutions outlining the steps necessary to reduce or eliminate environmental impacts of the proposed projects (e.g., best management practices included in the consideration of the net effects). The Master Plan will also address implementation measures in which all the required permits and approvals are clearly listed for each project (e.g., Certificate of Approval, Permit To Take Water, etc.) This section will address any commitments made by the Project Team during the Class EA study. This Master Plan will include meeting notes of the technical agencies meetings and public consultation. 4.Project Team to review and provide input into the draft Master Plan. 5.The Project Team will review the draft Master Plan and provide comments prior to the finalization of the report to ensure that it incorporates the comments of the public, technical agencies. The selected consultant will finalize the Master Plan and provide 12 hard copies to the Township along with an electronic version . Terms of Reference Horseshoe Craighurst Corridor Water, Wastewater and Roads Master Plan page 16 Page 245 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... 6.The Notice of Completion for the Schedule B Projects will be published for the required 30 day review period and notices mailed to those on the mailing list. The final Master Plan will be placed in the Township office (and other locations, if requested) for review and comments. The selected consultant will allocate 10 hours of time for the Project Manager to review and comment on written public or agency questions or comments resulting from the Notice of Completion. 3.7 Milestone Decisions Defer or Proceed? 1.Following the satisfactory completion of the Schedule B Projects the landowners in consultation with the Township will determine how and when to proceed with Phases 3-4 of the Class EA process. The options include: a.Defer further consideration of infrastructure projects; or, b.Proceed immediately to Phases 3-4 for some or all of the listed projects. As the Class EA process outcome is unknown at this time, the proposal should be written with the following assumptions for Phases 3-4: That the preparation of the ESR will follow immediately upon completion of the satisfactory completion of the Schedule B projects; That the Schedule C projects consist of a new water system and a new wastewater system for the Horseshoe Craighurst Corridor; and, Variations on these assumptions will be addressed at this milestone. Terms of Reference Horseshoe Craighurst Corridor Water, Wastewater and Roads Master Plan page 17 Page 246 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... 4.0 ENVIRONMENTAL STUDY REPORT (Phases 3-4) The purpose of completing Phases 3 and 4 of the Class EA planning process is to select the preferred design solutions for the Schedule C water, wastewater and transportation solutions identified under the Master Plan. The background documents Master Plan are to be used to support the selection of the Phase 3 & 4 preferred solutions. The goal of the Phase 3 & 4 Class EA planning process will be to establish the specific locations, types and capacities of servicing facilities (water, wastewater and transportation) which best address the future servicing needs in conjunction with the development phasing for the Horseshoe Craighurst Corridor area. The infrastructure staging will be determined as part of the Phase 3 & 4 Class EA in consultation with the landowners and Township. 4.1 Master Plan Review and ESR Start up (Class EA Phase 3) 1. Review of Master Plan recommended Schedule C projects. 2.Identify alternative design concepts including combinations of design solutions which would address the preferred solutions identified in the Master Plan. Only reasonable alternative design concepts will be carried forward. The selected consultant will provide descriptions of each alternative design concepts and other supporting materials for review by the Project Team. 3.Identify study gaps for discussion with the Project Team and Technical Agencies. For example, where and to what extent will additional study be required to identify social, cultural, archaeological, natural or technical conditions? In addition, fieldwork gaps will be identified for completion of Class EA Phase 3 to provide necessary information to understand the social, natural and technical environment. 4.Project Team to review and provide input to: review of preferred projects from the Master Plan; confirm profile and study area issues; confirm population projections, water demands, wastewater generation rates, traffic demands and road requirements; study and field work gaps; and, initial identification of alternative design concepts 5.Prepare Progress Report #4 describing the alternative design concepts and confirming step undertaken in Section 4.1. 4.2 Evaluation and Selection of Preliminary Preferred Design Concepts (Class EA Phase 3) 1.Assess alternatives using the selected evaluation criteria and select preliminary preferred solutions. This will be an iterative evaluation process, including refinement of alternative design concepts, new design options and combinations as they arise. A matrix evaluation method may be employed to ensure that each alternative design concepts is assessed against the same and relevant criteria. Terms of Reference Horseshoe Craighurst Corridor Water, Wastewater and Roads Master Plan page 18 Page 247 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... 2.Assess the mitigation available to address any potential impacts and then assess the net effects (after mitigation) of each of the alternative water, wastewater and transportation solutions. At this stage, the location of each of the preliminary preferred alternatives will be presented in sufficient detail so that mitigation methods can be assessed and environmental impacts addressed. 3.Identify the preliminary preferred alternative design concepts and address the advantages and disadvantages of each alternative solution and clearly state the reasons for the selection of the preliminary preferred alternatives. This assessment may use a single project-by-project method or take a systems approach. 4.Project Team to review and provide input into: alternatives and combinations of alternative design concepts; mitigation measures; criteria by which alternatives were evaluated; Public Open House information preparations; and, selected preliminary preferred alternative design concepts. 5.Host Community Liaison Committee #2 to review and provide input into Phases 3-4 Class EA process. 6.Presentation to the Township of Oro-Medonte Planning Committee and/or Council. 4.3 Public Consultation (Class EA, Phase 3) 1.Send correspondence to all persons on the mailing list (i.e., public, stakeholders and technical agencies) and publish notices in local newspapers advertising the Public Open House #2 and soliciting comments on the Class EA study process. 2.The Project Team will host Public Open House #2 to solicit public comments and suggestions on the following: Selected preferred solutions from Master Plan; Existing conditions/background/Study Area Profile; Alternative design concepts; Evaluation criteria; Evaluation of alternative design concepts, and Preliminary preferred designs. 3.The selected consultant will prepare Progress Report #5 to include documentation of all alternative design concepts, evaluation criteria, the evaluation of alternative design concepts and the preliminary preferred concepts. Progress Report #5 will document the results of the Public Open House by compiling a summary of the comments and questions received along with a listing of the responses. The Project Team will distribute this summary to all persons on the mailing list (including technical agencies). Terms of Reference Horseshoe Craighurst Corridor Water, Wastewater and Roads Master Plan page 19 Page 248 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... 4.4 Environmental Study Report Documentation/Notice of Completion Schedule C Projects 1.Document the results of the study by compiling Progress Reports #4-5 into a draft Environmental Study Report document. (Note: Given the nature of the Class EA process, the outcome of the evaluation cannot be predicted. For the purposes of the terms of reference, it is assumed that two projects will be subject to Schedule C, see Section 3.7) 2.Identify all Schedule C projects which are addressed in the Report (e.g., water, wastewater and roads projects) and have satisfied Phases 3 and 4 of the Class EA planning process. The Environmental Study Report must provide detailed information about the following for the Schedule C projects: Type, location and dimensions of project; Land requirements for all works (easements and/or property acquisitions); Design capacities (water supply, wastewater treatment); and, Staging of future infrastructure works based on the Development Phasing program established by the Township. Anticipated construction date required Capital cost estimate 3.The Environmental Study Report will include mitigation measures for the proposed preferred solutions outlining the steps necessary to reduce or eliminate environmental impacts of the proposed projects (e.g., best management practices included in the consideration of the net effects). The Environmental Study Report will also address implementation measures including all the required permits and approvals and any commitments made by the Project Team during the Class EA study. The Environmental Study Report will include meeting notes of the technical agencies meetings and public consultation. 4.Project Team to review and provide input into the draft Environmental Study Report. The draft will also be circulated to the County of Simcoe, MOE and NVCA for preliminary review and comment. 7.Ensure that the report incorporates the comments of the public, technical agencies, stakeholders, First Nations and Community Liaison Committee. 8.The Notice of Completion will be published in two editions of the local newspaper and will be posted on the Township web site. Copies of the Notice will be sent to all applicable review agencies and to members of the public who have asked to be kept informed. The final Environmental Study Report will be placed in the Township office (and other locations, if requested) for review and comments. 9.Following the 30-day public review period, the selected consultant will allocate 10 hours of time for the Project Manager to review and comment on written public or agency questions or comments on Schedule C projects resulting from the Notice of Completion. 10.The selected consultant will finalize the Environmental Study Report and provide 12 hard copies and two CD copies. Terms of Reference Horseshoe Craighurst Corridor Water, Wastewater and Roads Master Plan page 20 Page 249 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... 5.0 CONSULTANT REQUIREMENTS 5.1 Expertise on Consulting Team It is anticipated that will consist of specialized consultants to prepare and/or review the reports and documentation to completed the Class EA. These specialities include but are not limited to the following where these topics could be affected by the proposed new water, wastewater and roads facilities: Class EA expertise and experience with demonstrated knowledge of Class EA procedures; Project management skills to lead a complex multi-disciplinary team in a Class EA process; Land use planning expertise to review and collate population and employment projections and to gauge the current and future land use needs; Transportation planning to review and provide advice on the transportation requirements based on the proposed development phasing; Archaeological assessments (Stage 1 and, if required, Stage 2); Cultural heritage assessments to identify and assess resources in the Study Area which would be affected by the proposed preferred solutions; Assessment of the natural environment; Geotechnical assessments as necessary for proposed new water, wastewater and roads facilities. The investigations will include the drilling of sufficient boreholes for Class EA purposes (not final design); Hydrogeological assessments to identify and confirm preferred well locations, to consider potential new well sites, to assess impacts on the existing aquifers and to complete a water balance assessment is required. The assessment may require drilling and testing (including 72 hour testing of additional wells at more than one site). The assessment will address source water protection and impacts to groundwater. The hydrogeologist will be required to comment on the need for a Permit to Take Water as a condition of construction; An assessment of the various wastewater treatment technologies, including a detailed list of the advantages and disadvantages, that are available to achieve the effluent criteria identified by the Ministry of the Environment; Assessment of the local power supply and or availability to ensure that there is 3 phase power to the proposed Pumping Stations and Treatment facility sites; Noise impact study for advice on selection of preferred water, wastewater facility and road locations (with respect to both construction and operational impacts); Stream geomorphology is to be assessed with respect to potential for erosion and deposition, flooding or any potential changes in an Study Area waterbody (NVCA to be consulted). Assimilative capacity analysis of any waterbody where there is a proposal for effluent disposal (NVCA and MOE to be consulted); and, Sub-surface effluent disposal and use of exfiltration ponds expertise. 5.2 Time-Task Template The total budget for selected consultant fees and disbursements for this study, proposed by the selected consultant, should cover all the selected consultantof the tasks listed in this RFP. Terms of Reference Horseshoe Craighurst Corridor Water, Wastewater and Roads Master Plan page 21 Page 250 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... The consultant must complete and submit the attached Time-Task Template in Appendix A outlining the hours, fees and disbursements for each member of the team. A copy of the template will be made available in electronic format to consultants at the time of the distribution of this RFP. An electronic copy of the Excel spreadsheet may be obtained by emailing Mr. Daniel Steinberg at DanielS@davieshowe.com. deliverables: Progress reports (1-5) which will include the Public Open House summaries with responses to comments from the public meetings; Background materials prepared for use by Project Team and technical agencies; Engagement plan for First Nations, Métis; Materials for publication on the Township website; Minutes for all meetings; Public Open House # 1and #2 materials for display, distribution, handouts, comment sheets; Letters to agencies, public, etc.; Draft and final versions of the Master Plan; and, Draft and final versions of the Environmental Study Report for two Schedule C projects. Fees should include time for preparation, travel and attendance at all noted meetings. All printed materials, including the display materials for the Public meetings, must be fully reproducible and available to the Project Team in electronic format suitable for use on the Township website. Costs of newspaper advertisements and room charges for the public meeting will be the responsibility of the selected consultant. 5.3 Study Schedule In order to confirm understanding of the work plan and the time allocation for each step in the Class EA planning process, the consultant should provide a detailed work plan that includes start and finish dates for each task, milestone events and a timeframe for major project deliverables. Consultants are required to complete the attached Study Schedule form in Appendix B and attach it to their proposal. An electronic copy of the Word document may be obtained by emailing Mr. Daniel Steinberg at DanielS@davieshowe.com. Terms of Reference Horseshoe Craighurst Corridor Water, Wastewater and Roads Master Plan page 22 Page 251 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... 6.0 SUBMISSION OF PROPOSAL 6.1 Form of Proposal The proposal must be prepared and submitted as described in this RFP. Six hard copies and three (3) CD digital versions of the Proposal are required for a complete submission. The Proposal consists of the follow ing: cover letter up to two pages; proposal up to 18 pages (font no smaller than 11 point); unlimited pages which include as follows: Time-Task Template (Appendix A, see Section 5.2); Study Schedule showing times and milestones for each task (Appendix B, see Section 5.3); Project team outline chart naming key personnel; Project sheets or corporate materials (optional). 6.2 Addenda Cover letter must acknowledge receipt of addenda. For example, include a statement as follows: x addenda and our proposal reflects any changes set out in If no addenda are issued, this sentence may be omitted. 6.3 Scoring Summary for Proposal Submissions The Horseshoe Craighurst Corridor Landowners Group Inc. and the Township of Oro-Medonte will review the submitted proposals on the on the basis of the following criteria, with the weighting given as a percent of the total. Criteria % Experience with Similar Projects 20% main consulting firm has direct experience with Master Plans and Environmental Study Reports of a similar scale and is familiar with issues and concerns in Study Area Project Manager 20% knowledgeable and articulate; experience gained with projects of similar scope Project Methodology/Understanding 15% understands the Scope of Work and has clearly defined/demonstrated a clear methodology to be used throughout the project. Project Work Plan and Deliverables 15% understanding of key work plan steps, timing and deliverables Cost 30% based on ranking of responding consultants using a formula to be established by the selection committee upon receipt of proposals (e.g., Lowest gets full 30%, second gets 25%, third gets 20%, etc.) Total 100.00% Terms of Reference Horseshoe Craighurst Corridor Water, Wastewater and Roads Master Plan page 23 Page 252 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... 6.4 Mandatory Meeting At a minimum, one representative from each consulting team is required to attend a meeting for all responders as follows: Wednesday June 3 at 9:30 to 11:00 am local time Township of Oro-Medonte offices th 148 7 Line South, Oro, Ontario A sign in sheet identifying the consultant representative for each team proof of attendance. If no one from a consulting team is in attendance at the meeting, no proposal submission will be accepted by the Trustee for that consulting team. This meeting will provide the Township and landowners with an opportunity to give a brief presentation relevant to the RFP and to No minutes for this meeting will be provided. 6.5 Award of Consulting Services The lowest or any proposal will not necessarily be accepted. 6.6 Addenda and Submission All questions regarding this RFP must be directed to the Trustee at the address shown below by June 11 at 4pm. Responses to questions submitted in writing (email is acceptable) will be responded to promptly by email. All questions and responses will be emailed to all candidate consultants in the form of an Addendum to this RFP. Wednesday June 18 at 4:00pm Proposals must be submitted to the Trustee at the following address by local time: Mr. Daniel Steinberg Trustee, Horseshoe Craighurst Corridor Landowners Group Inc. Davies Howe Partners LLP Lawyers th 5 floor, 99 Spadina Avenue Toronto ON M5V 3P8 DanielS@davieshowe.com Direct Line: 416.263.4505 Terms of Reference Horseshoe Craighurst Corridor Water, Wastewater and Roads Master Plan page 24 Page 253 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... Appendix A Time-Task Template Page 254 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... Time Task Template Team: ___________________________ Person : 1. _________________ 2. _________________ 3. __________________ Project Team Tasks Person Person Person $ /hour $ /hour $ /hour Problem Statement (Phase 1) 1. Initial review of all available background studies. 2. Refine the project schedule for the Class EA study 3. Prepare the draft problem statement in consultation with the Project Team. 4. Prepare a draft engagement program with First Nations and Métis in consultation with the Project Team. 7. Prepare letters to Technical Agencies, Community Liaison Committee and identified stakeholders to outline the study purpose and steps to be undertaken in the study, solicit initial comments and confirm the mailing list. Phase I Total 0 0 0 Background Review and Analysis (Phase 2) 1. Complete review of all available background studies 2. Identify proposed service areas, water demands and wastewater generation rates and identify existing road capacity concerns 3. Identify study gaps for discussion with the Project Team and Technical Agencies. 4. Prepare Progress Report #1 Identification of Alternative Solutions (Phase 2) 1. Complete data collection per identified study gaps 2. The Project Team will identify alternatives including combinations of alternatives Evaluation and Selection of Preliminary Preferred Solutions (Phase 2) 1. Assess alternatives using the selected evaluation criteria and select preliminary preferred solutions. 2. Assess the mitigation available to address any potential impacts and then assess the net effects (after mitigation) of each of the alternatives 3. Identify the preliminary preferred alternatives or combination of alternatives 5. Host Community Liaison Committee #1 6. Presentation to the Township of Oro-Medonte Planning Committee and/or Council, as required. 7. Prepare Progress Report #2 Public Consultation (Class EA, Phase 2) 1. Prepare a letter to all persons on the mailing list (i.e., public, stakeholders and technical agencies) and publish notices in local A-1 Page 255 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... Project Team Tasks Person Person Person $ /hour $ /hour $ /hour newspapers 2.Host a Public Open House #1 to solicit public comments and suggestions on the following: 3. Prepare Progress Report #3 Master Plan Documentation (Phase 2) 1.Document the results of the study by compiling Progress Reports #1-3 into a single Master Plan document. 3. Finalize the Master Plan and provide 12 hard copies and 4. Notice of Completion for the Schedule B Projects published for the required 30 day review 5. Allocate 10 hours of time for the Project Manager to review and comment on written comments resulting from the Notice of Completion. 6. Allocation for 1 First Nations/Métis meeting and 2 stakeholders meetings in Phase 2 7. Allocation for 3 Project Team meetings in Phase 2 Phase 2 Total 0 0 0 SEE SECTION 3.7 OF RFP Master Plan Review and ESR Start up (Class EA Phase 3) 1. Review of Master Plan recommended Schedule C projects 2. Identify alternative design concepts including combinations of design solutions which would address the preferred solutions identified in the Master Plan. 3. Identify study gaps for discussion with the Project Team and Technical Agencies. 5. Prepare Progress Report #4. Evaluation and Selection of Preliminary Preferred Design Concepts (Phase 3) 1. Assess alternatives using the selected evaluation criteria and select preliminary preferred solutions. 2. Assess the mitigation available to address any potential impacts and then assess the net effects (after mitigation) of each of the alternative design concepts. 3. Identify the preliminary preferred alternative design concepts and address the advantages and disadvantages of each. 5. Host Community Liaison Committee #2 6. Presentation to the Township of Oro-Medonte Planning Committee and/or Council. Public Consultation (Phase3) 1. Send correspondence to all persons on the mailing list (i.e., public, stakeholders and technical agencies) and publish notices in local newspapers 2. Host Public Open House #2 A-2 Page 256 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... Project Team Tasks Person Person Person $ /hour $ /hour $ /hour 3. Prepare Progress Report #5 Phase 3 Total 0 0 0 Environmental Study Report Documentation 1. Document the results of the study by compiling Progress Reports #4-5 into a draft Environmental Study Report document 4. Notice of Completion will be published in two editions of the local newspaper and will be posted on the Township web site. 5. Following the 30-day public review period, the selected consultant will allocate 10 hours of time for the Project Manager to review and comment on written comments resulting from the Notice of Completion. 6. Allocation for 1 First Nations/Métis meeting and 2 stakeholders meetings in Phase 3 7. Allocation for 3 Project Team meetings in Phases 3-4 Phase 4 Total 0 0 0 Subtotal of hours 0 0 0 Hourly Rate Fees Total $ - $ - $ - Expenses (e.g., travel for __ meetings @ $___) Sub-total of Fees and Expenses $ - $ - $ - Total team Fees and Expenses $ - HST @ 13% $ - $ - $ - Total per person $ - $ - $ - Total of this Estimate $ - A-3 Page 257 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... Appendix B Study Schedule Page 258 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... Study Schedule Phase and Project Team Tasks Start Milestone End Start Up (Phase 1 ) June 2014 Project Team #1: review problem or opportunity statement Alternatives Evaluation & Master Plan (Phase 2 ) compilation of environmental conditions including social, natural, technical identification and review of feasible alternatives identification of best practices and mitigation measures to address potential negative environmental effects evaluation of alternatives based on selected evaluation criteria and input from the agencies need for any additional background studies should be confirmed and initiated if required Project Team #2: Review preferred evaluation, confirm arrangements for Public Information Centre selection of the preliminary preferred solutions presentation at Township of Oro-Medonte Committee or Council Public Open House #1 Draft Master Plan Project Team #3: review draft Master Plan Final Master Plan Notice of Completion for Schedule B projects/ address Part II SEE SECTION 3.7 OF RFP Alternative design concepts Evaluation & ESR (Phase 3-4) identification and review of feasible alternative design concepts identification of best practices and mitigation measures to address potential negative environmental effects Project Team #4: Review of alternatives, agency consultation, environmental conditions, evaluation criteria evaluation of alternatives based on selected evaluation criteria and input from the agencies need for any additional background studies should be confirmed and initiated if required Project Team #5: Review preferred evaluation, confirm arrangements for Public Open House #2 selection of the preliminary preferred solutions presentation at Township of Oro-Medonte Committee or Council Public Open House #2 Draft Environmental Study Report Project Team #6: review draft ESR Final Environmental Study Report Notice of Completion for Schedule C projects /address Part II B-1 Page 259 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... Appendix C: References Page 260 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... References Growth Plan for the Greater Golden Horseshoe Provincial Policy Statement, 2014 Township of Oro-Medonte Official Plan; By-laws, policies and standards; Existing and proposed development proposals and related studies; Existing and future land-use density objectives; County of Simcoe Official Plan (adopted and in-force), bylaws, policies and standards; Relevant County of Simcoe transportation documents, plans, and by-laws including but not limited to the following: County of Simcoe Transportation Master Plan (ongoing) County of Simcoe Horseshoe Valley Road Class EA Study (ongoing) Average Annual Daily Traffic counts, and, Setback, Entrance, Sign, and Development Charges By-laws. Horseshoe Valley Settlement Node Lands Existing Trunk Sewer Colour Photo, C.F. Crozier & Associates Inc., April 2007 Existing Water Systems Colour Photo, C.F. Crozier &Associates Inc. April 2007 Horseshoe Resort Sewage Treatment Plant Limited Status and Capacity Review, KMK Consultants April 2007 Horseshoe Resort Engineering Opinion for Due Diligence, C.F. Crozier & Associates Inc., April 2007 Due Diligence Planning Analysis, MHBC, April 2007 Horseshoe Valley Resort: CDP Preliminary Engineering Report, URS Canada Inc., June 2003 Supplementary Hydrogeological Assessment, Terraprobe Limited, July 2003 Traffic Assessment Report for the Horseshoe Valley Settlement Node Lands, URS Cole Sherman February 2003 Hydrogeological Assessment Horseshoe Resort, Terraprobe Limited, February 2003 Horseshoe Resort: CDP Design Report, IBI Group, February 2003 Horseshoe Valley Resort: CDP Functional Servicing Report, URS Cole Sherman, February 2003 Horseshoe Resort: CDP Planning Analysis PK Menzies Planning & Development Inc., February 2003 C-1 Page 261 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... Horseshoe Valley Resort Horseshoe Valley Resort WWTP Capacity Review, Gerritts Engineering, April, 2014 Horseshoe Valley Resort WWTP Ability to Accommodate Development, Tetra Tech (Revised March 2012) Horseshoe Valley WWTP Plant Capacity Expansion (Interim Report), Tetra Tech, July 2012 Water Supply and Distribution System Assessment, Cole Engineering, June 2011 Existing Water Supply System Schedule, Cole Engineering June 2011 Horseshoe Valley Sewage Treatment Plant Capacity Assessment, Cole Engineering June 2011 Letter Report: Review of Horseshoe Valley Development and Wastewater Capacity, Tetra Tech July 2011 Horseshoe Valley Resort WWTP Ability to Accommodate Development, Tetra Tech, September, 2011 Live Work Learn Play/ Design Concepts and Development Strategy, MHBC/UDA June 2009 Skyline Horseshoe Valley Inc. Cole Sherman Traffic Assessment Report for the June 2000 System Inventory Report Horseshoe Valley Water System, R.G. Robinson and Assoc., June, 1990 Craighurst Land Corp. Stage 1-2 Archaeological Assessment, AMICK, November, 2008 Preliminary Geotechnical Investigation, Golder Associates, July, 2008 Phase 1 Environmental Site Assessment, Golder Associates, June, 2008 Craighurst Secondary Plan Environmental Study Report, TSH, April, 2008 Natural Heritage Due Diligence, Beacon Environmental, January, 2008 Master Servicing Report, TROW, March, 2005 C-2 Page 262 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... SCHEDULE D ESTIMATED COSTS HORSESHOE CRAIGHURST CORRIDOR MASTER PLAN Cole Engineering Group Ltd. In association with Greenland International Consulting Ltd. Description Estimated Fees & Expenses Completion of Phases 1-2 of the required Class EA $649,676.80 Study for water, wastewater and roads as outlined in approved Cole-Greenland proposal including, but not limited to: Project Initiation (Phase 1) o Background Review and Analysis (Phase 2) o Master Drainage Plan and Assimilative o capacity study using CANWET model Adaptive management o First Nations engagement and public o consultation HST $84,457.98 Total $734,134.78 Page 263 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... E E SHARES OWNER GROSS ACREAGE OF PROPORTIONATE BENEFITTING LANDS SHARE Craighurst Land Corporation 141.00 24.87% Horseshoe Valley Lands Limited 143.79 25.37% Kellwatt Limited and 50.00 8.82% Fred Grant Square Ltd. Skyline Horseshoe Valley Inc. 232.06 40.94% TOTAL 566.85 100.00% Page 264 of 295 15.a) By-Law No. 2014-127: Being a By-law of The Corporation... OWNER CONTACT INFORMATION Craighurst Land Corporation c/o Shauna Dudding Geranium Corporation 3190 Steeles Ave E., Suite 300 Markham, ON L3R 1G9 Fax: 905-477-1279 E-mail: shaunad@geraniumcorporation.com Horseshoe Valley Lands Limited c/o Jim Cooper 1101 Horseshoe Valley Road Comp. #50 Barrie, ON L4M 4Y8 Fax: 705-835-6743 E-mail: jimccooper01@gmail.com Kellwatt Limited Fred Grant Square Ltd. c/o David White 100-95 Barber Greene Road Toronto, ON M3C 3E9 Fax: 416-449-7071 E-mail: david.white@devrylaw.ca Skyline Horseshoe Valley Inc. c/o Matthias Schlaepfer Skyline Executive Acquisitions Inc. 90 Eglinton Ave. E., Suite 800 Toronto, ON M4P 2Y3 Fax: 416-368-3572 E-mail: matthiass@skylineinvestments.com Page 265 of 295 15.b) By-Law No. 2014-157: A By-law to Provide for the Maint... The Corporation of the Township of Oro-Medonte By-law No. 2014-157 A By-law to Provide for the Maintenance, Management, Regulation and Control of the Cemeteries under the Jurisdiction of The Corporation of the Township of Oro-Medonte Whereas Funeral, Burial and Cremation Services Act, 2002, S.O. 2002 c.33 the (FBCSA) regulates the operations of cemeteries in Ontario. And Whereas Council of The Township of Oro-Medonte deems it desirable to enact a by-law to regulate the operation of municipal cemeteries. And Whereas the Township of Oro-Medonte owns and maintains five (5) inactive cemeteries. And Whereas the provisions of this By-Law shall be applicable to: Moon Private Cemetery Lot 15, Concession 9 (Medonte) Township of Oro-Medonte Abandoned Cemetery Lot 10, Concession 6 (Oro) Township of Oro-Medonte Leigh’s Corners Cemetery Part East Half Lot 16, Concession 12, Oro, Being Part 2, Plan 51R-38899, Township of Oro-Medonte African Methodist Episcopal Church Lot 11, Concession 4 Cemetery (Oro) Township of Oro-Medonte Rugby Cemetery Lot 11, Concession 12 (Oro) Township of Oro-Medonte And Whereas public notice of Council’s intention to consider this by-law was provided in accordance with the Act. And Whereas no such by-law comes into force or takes effect until it is filed with, and approved by the Registrar under the Funeral Burial & Cremation Services Act, 2002, Section 151. Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. Definitions Burial : The opening and closing of an inground lot or plot for the disposition of human remains or cremated human remains. By-laws : The rules and regulations under which the Cemetery (and/or Crematorium) operates. Care and Maintenance Fund : The requirement under the FBCSA that a percentage of the purchase price of all Interment Rights, and set amounts for marker and monument installations is contributed into the Care and Maintenance Fund. Interest earned from this fund is used to provide care and maintenance of plots, lots, markers and monuments at the Cemetery. Columbarium: A columbarium is a permanent resting place for cremated remains. Contract : For the purpose of this by-law, all purchasers of interment rights must sign a contract/agreement with the operator, detailing obligations of both parties and acceptance of the cemetery by-law. 16 Page of Page 266 of 295 15.b) By-Law No. 2014-157: A By-law to Provide for the Maint... Corner Posts : Shall mean any stone or other land markers set flush with the surface of the ground and used to indicate the location of a lot or plot. Crypt : An individual compartment in a mausoleum for the entombment of human remains. Grave : (Also known as Lot) means any inground burial space intended for the interment of a child, adult or cremated human remains. Interment Right : The right to require or direct the interment of human remains or cremated human remains in a grave, lot, niche or crypt and direct the associated memorialization. Interment Rights Holder : Any person designated to hold the right to inter human remains in a specified lot. Lot : For the purpose of this by-law a lot is a grave. Marker : Shall mean any permanent memorial structure that is set flush and level with the ground, and used to mark the location of a burial lot. Mausoleum: A mausoleum is an external free-standing building constructed as a monument enclosing the interment space or burial chamber of a deceased person or people. Monument : Any permanent memorial projecting above the ground installed within the designated space to mark the location of a burial or lot. Niche : An individual compartment in a columbarium for the entombment of cremated human remains. Plot : For the purpose of this by-law, a plot is a parcel of land, sold as a single unit, containing multiple lots. Service Animal: A service animal means any animal used by a person with a disability for reasons related to the disability and the owner has a valid identification card signed by the Attorney General of Canada, or a certificate of training from a recognized service animal training school. Scattering : Shall mean the act of spreading of cremated remains over a designated area within a cemetery with the knowledge and permission of the Township and in keeping with the cemetery’s by-law. Scattering Rights Holder : Any person designated to hold the right to scatter cremated human remains in a specified lot or other designated area within the cemetery. Township : For the purpose of this by-law, the Township is The Township of Oro- Medonte. 2. Conduct a)Hours of Operation: 8:00 a.m. to Sundown. b) No person shall enter or remain in a Cemetery between Sundown and 8:00 a.m. without the permission of the Township. c) Subsection b) shall not apply to a police officer and employees of the Township of Oro-Medonte in the performance of their duties. d) The Township reserves full control over the cemetery operations and management of land within the cemetery grounds. 26 Page of Page 267 of 295 15.b) By-Law No. 2014-157: A By-law to Provide for the Maint... e) No person may damage, destroy, remove or deface any property within the Cemetery. f) All visitors should conduct themselves in a quiet manner that shall not disturb any service being held. 3. Liability a) The Township will not be held liable for any loss or damage, without limitation (including damage by the elements, Acts of God, or vandals) to, any lot, plot, columbarium niche, mausoleum crypt, monument, marker, or other article that has been placed in relation to an interment or scattering right save and except for direct loss or damage caused by gross negligence of the cemetery. b) The Township shall be under no liability whatsoever to any person, firm or Corporation for any damages or injury, including death, to any person or persons causes by or resulting from the use of the Cemetery and shall, from time to time, and at all times hereafter, protect, indemnity and forever save and keep harmless the Township, and/or its officers, agents and servants, against any damage, penalty, fire claim, judgment, costs, expense or charge suffered, imposed assessed or incurred for any violation or breach of any law occasioned by any act, neglect or omission. 4. Pets or Other Animals: a) No person shall bring any animal onto a cemetery, except a service animal, unless authorized in writing by Council. b) Pets or other animals, including cremated animal remains, are not allowed to be buried/scattered on cemetery grounds. 5. Right to Re-Survey The Township has the right at any time to re-survey, enlarge, diminish, re-plot, change or remove plantings, grade, close pathways or roads, alter in shape or size, or otherwise change all or any part of the cemetery, subject to approval of the appropriate authorities. 6. Burial or Scattering of Cremated Remains a) Payment must be made to the funeral director/service provider before a burial can place. b) The Township shall be given 48 business hours of notice for each burial of human remains of cremated human remains. c) The opening and closing of graves, crypts and niches may only be conducted by those designated to do work on behalf of the Township. d) Cremated remains are not permitted to be scattered on a grave. e) Per the Act, Human remains may be disinterred from a lot provided that the written consent (authorization) of the interment rights holder has been received by the Township and the prior notification of the medical officer of health. A certificate from the local medical officer of health must be received at the cemetery office before the removal of casketed human remains may take place. A certificate from the local medical officer of health is not required for the removal of cremated remains. 36 Page of Page 268 of 295 15.b) By-Law No. 2014-157: A By-law to Provide for the Maint... l) In special circumstances the removal of human remains may also be ordered by certain public officials without the consent of the interment rights holder and/or next of kin(s) per the Act. 7. Memorialization a) No monument, footstone, marker or memorial of any description shall be placed, moved, altered, or removed without permission from the Township. b) Minor scraping of the monument base of an upright monument due to grass/lawn maintenance is considered to be normal wear. c) The Township will take reasonable precautions to protect the property of interment rights holders, but it assumes no liability for the loss of, or damage to, any monument, marker, or other structure, or part thereof. e) Should any monument or marker present a risk to public safety because it has become unstable, the Township shall do whatever it deems necessary by way of repairing, resetting, or laying down the monument or marker or any other remedy so as to remove the risk. f) The Township reserves the right to remove at its sole discretion any marker, monument, or inscription which is not in keeping with the dignity and decorum of the cemetery. 8. Care and Planting a) A portion of the price of interment or scattering rights is trusted into the Care and Maintenance Fund. The income generated from this fund is used to maintain, secure and preserve the cemetery grounds. Services that can be provided through this fund include: - re-levelling and sodding or seeding of Lots or scattering grounds; - maintenance of cemetery roads, sewers and water systems; - maintenance of perimeter walls and fences; - maintenance of cemetery landscaping; - maintenance of mausoleum and columbarium; - repairs and general upkeep of cemetery maintenance buildings and equipment. b) No person other than Township shall remove any sod or in any other way change . the surface of the burial lot in the cemetery c) No person shall plant trees, flower beds or shrubs in the cemetery except with the approval of the Township. d) Flowers placed on a grave shall be removed after a reasonable time to protect the sod and maintain the tidy appearance of the cemetery. 9. Items That Are Prohibited and Permitted a) The Township reserves the right to regulate the articles placed on lots or plots that pose a threat to the safety of all interment rights holders, visitors to the cemetery and Township employees/contractors and prevents the Township from performing general cemetery operations, or are not in keeping with the respect and dignity of the cemetery. Prohibited articles will be removed and disposed of without notification e.g., articles made of hazardous materials such as non-heat resistant glass (excludes glass attached to monuments), ceramics, or corrosive metals; loose stones or sharp objects; trellises or arches; chairs or benches. 46 Page of Page 269 of 295 15.b) By-Law No. 2014-157: A By-law to Provide for the Maint... b) The Township reserves the right to disallow or remove quantities of memorial wreaths or flowers considered to be excessive and that diminishes the otherwise tidy appearance of the cemetery. 10. Contractor/Monument Dealers a) Any contract work to be performed within the cemetery requires the written pre- approval of the interment rights holder and the Township before the work may begin. Pre-approval includes but is not limited to: landscaping, delivery of monuments and markers, inscriptions, designs, drawings, plans and detailed specifications relating to the work, proof of all applicable government approvals and permits, the location of the work to be performed. It is the responsibility of all contractors to report to the Township and provide the necessary approvals before commencing work at any location on the cemetery property. b) Prior to the start of any said work, contractors must provide proof of (any or all may apply depending on scope of work to be performed): - WSIB coverage; - Occupational Health and Safety compliance standards; - Environmental Protection; - WHMIS; - Evidence of liability insurance of not less than $5,000,000. c) All cemetery by-laws apply to all contractors and all work carried out by contractors within the cemeteries’ grounds. d) Contractors, monument dealers and suppliers shall not enter the cemetery in the evening, weekends or statutory holidays, unless approval has been granted by the Township. e) No work will be performed at the cemetery except during the regular business hours of the cemetery. f) Contractors shall temporarily cease all operations if they are working within 100 metres of a public gathering until the conclusion of the service. The cemetery reserves the right to temporarily cease contractor operations at their sole discretion if the noise of the work being performed by the contractor is deemed to be a disturbance to any funeral or public gathering within the cemetery. g) Contractors, monument dealers and suppliers shall lay wooden planks on the burial lots and paths over which heavy materials are to be moved in order to protect the surface from damage. 11. Columbariums a) Payment must be made to the funeral director/service provider before an interment may take place. b) Only the Funeral Director/service provider may open and seal niches for interments. This applies to the inside sealer and the niche front. c) To ensure quality control, desired uniformity and standard of workmanship, the Township reserves the right to inscribe all niche fronts or install all lettering, vases, adornments, or any other approved attachment. d) No person other than the funeral director/service provider shall remove or alter niche fronts. 56 Page of Page 270 of 295 15.b) By-Law No. 2014-157: A By-law to Provide for the Maint... 12. By Law Amendments a) The cemeteries shall be governed by this by-law and all procedures will comply with the Funeral Burial & Cremation Services Act, 2002 and Ontario Regulation 30/11, which may be amended periodically. b) All by-law amendments must be: - published once in a newspaper with general circulation in the locality in which the cemetery is located; and - conspicuously posted on a sign at the entrance of the cemetery. - posted on the Township website. c) All by-laws and by-law amendments are subject to the approval of the Registrar, Cemeteries Regulation Unit, Ministry of Consumer Services. 13. General a) In the event that any provision of this By-Law are deemed to be invalid or void, in whole or in part, by any court of competent jurisdiction, the remaining terms and provisions shall remain in full force and effect. b) This by-law shall take effect on the approval of the Registrar, Cemeteries Regulation Unit, Ministry of Consumer Services. th By-law read a First, Second and Third time, and Passed this 12 day of November, 2014. The Corporation of the Township of Oro-Medonte ___________________________ Mayor, H.S. Hughes ___________________________ Clerk, J. Douglas Irwin 66 Page of Page 271 of 295 15.c) By-Law No. 2014-163: A By-law to amend the zoning prov... The Corporation of the Township of Oro-Medonte By-Law No. 2014-163 A By-law to amend the zoning provisions which apply to lands within Part of the South Half of the West Half of Lot 1, Concession 5, Township of Oro-Medonte by placing a Holding (H) Provision on the lands (Weber) Whereas the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O. 1990, c.P.13. And Whereas the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to impose a Holding Provision pursuant to Section 36 of the Planning Act, R.S.O. 1990, and c.P.13. And Whereas Council deems it appropriate to rezone the lands to permit the Holding Provision, in accordance with Section E1.3 of the Official Plan; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. Schedule ‘A15’ to Zoning By-law No. 97-95 as amended, is hereby further amended by changing the zone symbol applying to the land located in Part of the South Half of the West Half of Lot 1, Concession 5, in the former geographic Township of Oro, now in the Township of Oro-Medonte, from Agricultural/Rural (A/RU) Zone to Agricultural/Rural Hold (A/RU(H)) Zone as shown on Schedule ‘A’ attached hereto and forming part of this By-law. 2. The lands zoned Agricultural/Rural (A/RU) Zone shall be subject to a Holding (H) Provision in accordance with Section 2.5 of By-law 97-95, as amended. The Holding Provision shall not be removed until a Site Plan Agreement has been entered into with the Township of Oro-Medonte that implements the recommendations of the Skelton Brumwell Scoped Environmental Impact Study dated July 8, 2014 to the satisfaction of the NVCA and the Township prior to the development of the property for a residential use. 3. This By-law shall come into effect upon the final passing thereof, subject to the provisions of the Planning Act, as amended. th By-law read a First, Second and Third time, and Passed this 12 day of November, 2014. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 272 of 295 15.c) By-Law No. 2014-163: A By-law to amend the zoning prov... Schedule “A” to By-law No. 2014-163 for The Corporation of the Township of Oro-Medonte TOWNSHIP OF ORO-MEDONTE Page 273 of 295 15.d) By-Law No. 2014-164: A By-law to Authorize the Executi... The Corporation of the Township of Oro-Medonte By-Law No. 2014-164 A By-law to Authorize the Execution of a Joint Use Agreement between The Simcoe County District School Board and The Township of Oro-Medonte Whereas Municipal Act, 2001, S.O. 2001, c.25 Section 11 of the , as amended, authorizes a municipality to pass by-laws with respect to the culture, parks, recreation and heritage; And Whereas Municipal Act, 2001, S.O. 2001, c.25 Section 20 of the , as amended, provides that a municipality may enter into an agreement with one or more municipalities or local bodies, to jointly provide, for their joint benefit, any matter which all of them have the power to provide within their own boundaries; And Whereas Municipal Act, 2001, S.O. 2001, c.25 Section 224 of the , as amended, states that it is the role of Council to ensure that the administrative policies, practices and procedures are in place to implement the decisions of Council; And Whereas Council of The Corporation of the Township of Oro-Medonte deems it desirable to enter into a Joint Use Agreement with The Simcoe County District School Board (SCDSB) to extend the educational and recreational use of existing facilities of the Simcoe County District School Board and the Township of Oro-Medonte; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the Mayor and Clerk be authorized to execute the Joint Use Agreement attached hereto as Schedule “A” and forming part of this By-law. 2. That the Joint Use Agreement attached hereto as Schedule “A” and forming part of this By-law shall expire on August 31, 2015, unless terminated earlier pursuant to the provisions contained within. 3. This by-law shall take effect on the final passing thereof. th By-Law Read a First, Second and Third time, and Passed this 12 day of November, 2014. The Corporation of the Township of Oro-Medonte ___________________________ Mayor, H.S. Hughes ___________________________ Clerk, J. Douglas Irwin Page 274 of 295 15.d) By-Law No. 2014-164: A By-law to Authorize the Executi... Page 275 of 295 15.d) By-Law No. 2014-164: A By-law to Authorize the Executi... Page 276 of 295 15.d) By-Law No. 2014-164: A By-law to Authorize the Executi... Page 277 of 295 15.d) By-Law No. 2014-164: A By-law to Authorize the Executi... Page 278 of 295 15.d) By-Law No. 2014-164: A By-law to Authorize the Executi... Page 279 of 295 15.d) By-Law No. 2014-164: A By-law to Authorize the Executi... Page 280 of 295 15.e) By-Law No. 2014-165: A By-law to Impose a Charge to Re... The Corporation of the Township of Oro-Medonte By-law No. 2014-165 A By-law to Impose a Charge to Recover the Capital Costs of Forest Home Water Storage from Users of the Capital Works Whereas Section 391 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that a municipality may impose a fee or charge for capital costs related to services or activities on persons not receiving an immediate benefit from the services or activities but who will receive a benefit at some later point in time; And Whereas The Corporation of the Township of Oro-Medonte has constructed the Forest Home Water Storage for fire suppression to service and benefit users within the Forest Home Industrial Park; And Whereas the Township of Oro-Medonte has incurred costs for the construction of the Forest Home Water Storage for fire suppression purposes in the amount of $121,251.61; And Whereas there are 48 properties, at the time of passing of this by-law, that will or may derive a benefit from the said capital works; And Whereas the Township has determined that the costs of the capital works shall be recovered from the benefitting properties if and when they construct a building or alter their existing building resulting in additional fire suppression being required; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the owners of the lands identified in Schedule “A” attached hereto and forming part of this by-law, who will or may derive a benefit from the Forest Home Water Storage works, shall be levied a charge of $2,526.08 per property, if and when they construct a building or alter their existing building resulting in additional fire suppression being required. 2. This by-law shall take effect on the final passing thereof. th By-law read a First, Second and Third time, and Passed this 12 day of November, 2014. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 281 of 295 15.e) By-Law No. 2014-165: A By-law to Impose a Charge to Re... Schedule “A” to By-law No. 2014-165 for The Corporation of the Township of Oro-Medonte Benefitting Properties # Roll Number Lot(s) Plan 1 4346-030-012-26121 Lot 21 1720 2 4346-030-012-26122 Lot 20 1720 3 4346-030-012-26123 Part Lot 19 1720 4 4346-030-012-26124 Part Lot 13 1720 5 4346-030-012-26125 Part Lot 18 1720 6 4346-030-012-26126 Part Lot 17 1720 7 4346-030-012-26127 Lot 16 1720 8 4346-030-012-26128 Part Lot 15 1720 9 4346-030-012-26129 Part Lot 19 1720 10 4346-030-012-26130 Lot 14 1720 11 4346-030-012-26131 Lot 3 1719 12 4346-030-012-26132 Lot 4 1719 13 4346-030-012-26134 Lot 5 1719 14 4346-030-012-26136 Lot 22 1719 15 4346-030-012-26138 Lot 23 1719 16 4346-030-012-26140 Lot 24 1719 17 4346-030-012-26142 Part Lot 27 1720 18 4346-030-012-26143 Part Lot 27 1720 19 4346-030-012-26149 Part Lot 27 1720 20 4346-030-012-26150 Part Lot 26 1720 21 4346-030-012-26151 Lot 25 1720 22 4346-030-012-26152 Lot 24 1720 23 4346-030-012-26153 Lot 23 1720 24 4346-030-012-26154 Lot 22 1720 25 4346-030-012-26155 Part Lot 26 1720 26 4346-030-012-26160 Part Lot 13 1719 27 4346-030-012-26161 Part Lot 13 1719 28 4346-030-012-26162 Lot 14 1719 29 4346-030-012-26164 Lot 15 1719 30 4346-030-012-26166 Lot 16 1719 31 4346-030-012-26168 Lot 17 1719 32 4346-030-012-26170 Lot 18, Part Lot 19 1719 33 4346-030-012-26175 Lot 19 1719 34 4346-030-012-26178 Part Lot 20 1719 35 4346-030-012-26179 Part Lot 20 1719 36 4346-030-012-26180 Lot 21 1719 37 4346-030-012-26181 Part Lot 9, Lot 10 1719 38 4346-030-012-26183 Part Lot 9 1719 39 4346-030-012-26185 Lot 11 1719 40 4346-030-012-26187 Lot 12 1719 41 4346-030-012-26188 Part Lot 8 1719 42 4346-030-012-26190 Part Lot 8 1719 43 4346-030-012-26198 Part Lot 7 1719 44 4346-030-012-26200 Part Lot 15 1720 45 4346-030-012-26205 Part Lot 15 1720 46 4346-030-012-26210 Part Lot 18 1720 47 4346-030-012-26212 Part Lot 17 1720 48 4346-030-012-26220 Part Lot 5 1719 Page 282 of 295 15.f) By-Law No. 2014-166: Being a By-Law to Authorize the I... The Corporation of the Township of Oro-Medonte By-Law No. 2014-166 Being a By-Law to Authorize the Issuance of the Certificate of Substantial Completion and Acceptance (Municipal Underground Services) for 2008628 Ontario Ltd. (Diamond Valley Estates Phase 3), Plan 51M-957 Whereas Planning Act, R.S.O. 1990, Chapter P.13, Section 51, Subsection (26) of the as amended , provides that municipalities may enter into agreements imposed as a condition to the approval of a plan of subdivision and such agreements may be registered against the land to which the subdivision plan applies; And Whereas Council for the Corporation of the Township of Oro-Medonte entered into a Subdivision Agreement with 2008628 Ontario Ltd. (Diamond Valley Estates Subdivision) in March 2010 for one hundred and twenty eight (128) residential lots on Diamond Valley Drive, Emerald Terrace, Topaz Court, Opal Court, Ruby Ridge, and Sapphire Way. And Whereas the requirements of this Subdivision Agreement with respect to the underground works for Phase 3 comprised of 20 residential lots (Lots 16-24 (Topaz Court), Lots 25-26 (Diamond Valley Drive), Lots 85-92 (Opal Court), and Lot 93 (Diamond Valley Drive) have now been met; Now Therefore the Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the Certificate of Substantial Completion and Acceptance (Municipal Underground Services) for Diamond Valley Estates (2008628 Ontario Ltd.), Plan 51M-957 Phase 3 may now be issued by the Township Engineers (AECOM) in compliance with the Subdivision Agreement between the Corporation of the Township of Oro-Medonte and 2008628 Ontario Ltd.. 2. That the attached Schedule “A”, Certificate of Substantial Completion and Acceptance (Municipal Underground Services) shall form part of this By-Law. 3. That this By-law shall come into force and take effect on the final date of passing thereof. th By-law read a First, Second and Third time, and Passed this 12 day of November, 2014. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes _____ Clerk, J. Douglas Irwin Page 283 of 295 15.f) By-Law No. 2014-166: Being a By-Law to Authorize the I... SCHEDULE “A” Page 284 of 295 15.g) By- Law No. 2014-167: Being a By-law to amend the zoni... The Corporation of the Township Of Oro-Medonte By- Law No. 2014-167 A By-law to amend the zoning provisions which apply to lands at 605 Penetanguishene Road, Concession 1, South Part Lot 11 (Oro) Township of Oro-Medonte 2014-ZBA-13 (German) Whereas the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O. 1990, c.P.13; And Whereas Council deems it appropriate to rezone the lands to permit an additional use within the existing institutional building, in accordance with Section C1.2 of the Official Plan; And Whereas Council deems it appropriate to rezone the subject lands Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: Schedule ‘A9’ to Zoning By-law 97-95, as amended, is hereby further amended 1. by changing the zone symbol applying to the lands located at 605 Penetanguishene Road, Concession 1, South Part Lot 11 (Oro), Township of Oro-Medonte, from the Institutional (I) Zone to the Institutional Exception 249 Holding (I*249 (H)) Zone to permit a martial arts (judo) school within the existing institutional building, as shown on Schedule A attached and forming part of this By-law. 2. Section 7 – Exceptions of Zoning By-law 97-95 as amended is hereby further amended by adding the following subsection: “7.249 *249 – Concession 1, South Part Lot 11 (Oro) Township of Oro- Medonte, Notwithstanding Table A5 –Institutional Zone Permitted Uses for the Institutional Zone, the following provisions shall apply to the lands denoted by the symbol *249 on the schedules to this By-law: a) That a martial arts (judo) school be permitted.” 3. That a Holding Provision be applied to the subject property and not be removed until the Township is advised in writing by the MTO that the parking area and fencing ownership between the MTO and the owner has been resolved. 4. This By-law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. By-Law read a First, Second and Third Time, and passed this 12th Day of November, 2014. The Corporation of The Township Of Oro-Medonte ______________________________ Mayor, H.S. Hughes ______________________________ Clerk, J. Douglas Irwin Page 285 of 295 15.g) By- Law No. 2014-167: Being a By-law to amend the zoni... Schedule “A” To By-law No. 2014-167 for The Corporation of the Township of Oro-Medonte Lands to be rezoned from the Institutional (I) Zone to the Institutional Exception 249 Holding (I*249 (H)) Zone TOWNSHIP OF ORO-MEDONTE (FILE 2014-ZBA-04) Page 286 of 295 15.h) By-Law No. 2014-169: A By-law to the Execution of An A... The Corporation of the Township of Oro-Medonte By-law No. 2014-169 A By-law to the Execution of An Agreement Between The Corporation of the Township of Oro-Medonte and Jerry Popiuk and Diane Jean Popiuk Whereas th Council of the Township of Oro-Medonte did on the 19 day of May 1999, enact By-law No. 99-50, Being a By-law to provide policy for encroachments on road allowances and municipally owned property; And Whereas the Township, pursuant to By-law No. 99-50, has granted permission to maintain the said Encroachment(s) upon the condition of entering into an Encroachment and License Agreement; And Whereas Municipal Act, 2001,S.O. 2001 the, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; And Whereas the Council of The Corporation of the Township of Oro-Medonte deems it desirable to enter into an Encroachment and License Agreement with Jerry Popiuk and Diane Jean Popiuk; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the Mayor and Clerk be authorized to execute the Agreement attached hereto as Schedule “A” and forming part of this By-Law. 2. This by-law shall take effect on the final passing thereof. th By-law read a First, Second and Third time, and Passed this 12 day of November, 2014. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 287 of 295 15.h) By-Law No. 2014-169: A By-law to the Execution of An A... Page 288 of 295 15.h) By-Law No. 2014-169: A By-law to the Execution of An A... Page 289 of 295 15.h) By-Law No. 2014-169: A By-law to the Execution of An A... Page 290 of 295 15.h) By-Law No. 2014-169: A By-law to the Execution of An A... Page 291 of 295 15.h) By-Law No. 2014-169: A By-law to the Execution of An A... Page 292 of 295 15.h) By-Law No. 2014-169: A By-law to the Execution of An A... Page 293 of 295 15.h) By-Law No. 2014-169: A By-law to the Execution of An A... Page 294 of 295 18.a) By-Law No. 2014-168: Being a By-Law to Confirm the Pro... The Corporation of the Township of Oro-Medonte By-Law No. 2014-168 Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, November 12, 2014 Whereas Municipal Act, 2001, S.O. 2001, C. 25, as amended Section 5 of the provides that the powers of the Municipal Council shall be exercised by By-Law, unless the municipality is specifically authorized to do otherwise; And Whereas The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By-Law; Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, November 12, 2014, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. th By-Law Read a First, Second and Third time, and Passed this 12 day of November, 2014. The Corporation of the Township of Oro-Medonte __________________________ Mayor, H.S. Hughes __________________________ Clerk, J. Douglas Irwin Page 295 of 295