10 08 2014 Council AgendaPage
Proud Fteriia'e. Ex Future
The Township of Oro-Medonte
Council Meeting Agenda
Council Chambers
Wednesday, October 8, 2014
6:00 p.m. - Closed Session
7:00 p.m. - Open Session
1. Call to Order - Private Prayer/Moment of Reflection:
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
3. Disclosure of Pecuniary Interest:
4. Closed Session Items:
a) Motion to go In Closed Session.
b) Motion to Rise and Report.
c) Robin Dunn, CAO, re: Solicitor -client privilege (Horseshoe Craighurst Master
Servicing).
d) Hugh Murray, Fire Chief, re: Acquisition/disposition of land (Shanty Bay Fire
Hall).
e) Doug Irwin, Director of Corporate Services/Clerk, re: Litigation affecting the
municipality (Lakeshore Promenade).
5. Minutes of Council and Committees:
4 - 10 a) Minutes of Council meeting held on Wednesday, October 1, 2014.
6. Recognition of Achievements:
11 a) Correspondence dated September 19, 2014 from Michelle Smibert,
President, AMCTO, re: 10 Years Service with AMCTO - Doug Irwin, Director
of Corporate Services/Clerk and Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk.
7 Public Meetings:
None.
8. Deputations:
None.
9. Identification From the Public of an Agenda Item of Interest:
Page 1 of 139
Council Meeting Agenda - October 08, 2014
10. Reports of Municipal Officers:
12 - 17 a) Report No. DS2014-059, Andria Leigh, Director, Development Services, re:
Site Plan Agreement and Removal of Holding Provision Copeland House
Condominium, Skyline Horseshoe Valley Inc., Concessions 3 & 4, Part of
Lots 1 & 2 (Oro), Application: 2011 -SPA -24 [Refer to Item 15a)].
18 - 20 b) Report No. TES2014-19, Jerry Ball, Director, Transportation and
Environmental Services, re: Lake Simcoe Protection Act, Stormwater
Management Facilities, (Master Stormwater Plan).
21 - 89 c) Report No. TES2014-16, Jerry Ball, Director, Transportation and
Environmental Services, re: Horseshoe Craighurst Master Servicing.
90 - 92 d) Report No. TES2014-20, Jerry Ball, Director, Transportation and
Environmental Services, re: Vacuum Excavator Trailer Purchase.
11. Reports of Members of Council:
93 - 94 a) Mayor H.S. Hughes, re: 804 Line 2 North.
95 - 98 b) Councillor Coutanche, re: Traffic -Calming Initiatives at the Intersection of
Highland Drive and Line 4 North.
99 c) Councillor Coutanche, re: Signage and Speed Limit on Line 3 North between
Highland Drive and Bass Lake Sideroad West.
12. Consent Agenda:
100 - 107 a) Announcements of Interest to the Public:
1. Oro-Medonte Chamber of Commerce - 2014 Municipal Election - All
Candidates Meetings
2. 2014 Municipal Election - Notice to Electors - Watch For Your Voter
Notification Card.
3. 2014 Municipal Election - Advance Vote Days Map
4. 2014 Municipal Election - Vote Day Map
5. Carley Community Hall, Thanksgiving Lunch and Tea Room, Saturday,
October 11, 2014, 11:OOam to 3:OOpm, 396 Warminster Sideroad.
6. Township Administration Centre, Thanksgiving Office Closure, Monday,
October 13, 2014.
7. Carley Community Hall, Christmas Arts & Crafts Sale, Saturday and
Sunday, November 1-2, 2014, 10:OOam to 3:OOpm, 396 Warminster
Sideroad.
108 - 112 b) Lake Simcoe Conservation Authority, minutes of meeting held on July 25,
2014.
Staff Recommendation: Receive.
113 - 123 c) Nottawasaga Valley Conservation Authority, minutes of meeting held on
August 22, 2014 and highlights from meeting of September 26, 2014.
Staff Recommendation: Receive.
Page 2 of 139
Council Meeting Agenda - October 08, 2014
124 - 131 d) Correspondence dated September 23, 2014 from S.E. Bragg, Gaviller &
Company LLP re: Audit Plan for the Year Ending December 31, 2014.
Staff Recommendation: Receive.
132 e) Correspondence dated September 30, 2014 from Lee Hanson, Annual Fund
Coordinator, Lake Simcoe Conservation Foundation, re: Save The Date -
27th Annual Lake Simcoe Conservation Dinner, The Manor, Carrying Place
Golf and Country Club, Wednesday, May 27, 2015.
Staff Recommendation: Receive.
13. Communications:
133 a) Correspondence dated October 1, 2014 from Charlene Boucher, re: Request
for Exemption from By -Law No. 2011-177 (Canine Control By -Law).
134 b) Correspondence dated October 2, 2014 from Douglas Shand, re: Request for
Speed Limit Reduction on Line 9 North, North of Old Barrie Road.
14. Notice of Motions:
None.
15. By -Laws:
135 - 136 a) By-law No. 2014-160: A By-law to remove the Holding symbol On lands
described as follows: Concession 4, Part of Lot 1, Former Township of Oro,
Township of Oro-Medonte, 40 Horseshoe Boulevard.
137 - 138 b) By -Law No. 2014-162: Being a by-law to Authorize the Execution of an
Agreement between the Township of Oro-Medonte and David William
McFarland and Erin Lynn McFarland to Allow for Two Dwellings.
[Addenda]
16. Questions from the Public Clarifying an Agenda Item:
17. Closed Session Items (Unfinished Items):
18. Confirmation By -Law:
139 a) By-law No. 2014-161: Being a By -Law to Confirm the Proceedings of the
Council Meeting held on Wednesday, October 8, 2014.
19. Adjournment:
a) Motion to Adjourn.
Page 3 of 139
97-0
5.a) Minutes of Council meeting held on Wednesday, October 1...
Proud Heritage, Exciting F,strtre
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
Wednesday, October 1, 2014 Time: 10:09 a.m.
2010-2014 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor John Crawford
Councillor Dwight Evans
Regrets: Councillor Marty Lancaster
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director,
Present: Finance/Treasurer/Deputy CAO; Doug Irwin, Director, Corporate
Services/Clerk; Jerry Ball, Director, Transportation and Environmental
Services; Donna Hewitt, Director, Corporate & Strategic Initiatives; Shawn
Binns, Director, Recreation and Community Services; Hugh Murray, Fire
Chief; Tamara Obee, Manager, Health & Safety, Human Resources; Janette
Teeter, Supervisor, Clerk's Services/Deputy Clerk; Derek Witlib, Manager,
Planning Services
Also Bruce Quinn, Diane Richards, Barbara Coutanche, Dan Piggott, Scott
Present: Jermey
1. Call to Order - Private Prayer/Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer/moment of reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C141001-1
Moved by Coutanche, Seconded by Meyer
Be it resolved that the agenda for the Council meeting of Wednesday, October 1, 2014 be
received and adopted.
Carried.
Page 1 of 7
Page 4 of 139
5.a) Minutes of Council meeting held on Wednesday, October 1...
Council Meeting Minutes — October 01, 2014.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
None.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, September 24, 2014.
Motion No. C141001-2
Moved by Meyer, Seconded by Coutanche
Be it resolved that the draft minutes of the Council meeting held on Wednesday,
September 24, 2014 be received and adopted as printed and circulated.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations:
None.
9. Identification From the Public of an Agenda Item of Interest:
Carried.
Page 2of7
Page 5 of 139
5.a) Minutes of Council meeting held on Wednesday, October 1...
Council Meeting Minutes — October 01, 2014.
10. Reports of Municipal Officers:
a) Report No. FI2014-21, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re: Tax
Review [refer to Item 15a)].
Motion No. C141001-3
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. FI2014-21, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO
re: Tax Review be received and adopted.
2. That the municipality enter into an agreement with Collins Barrow Toronto LLP to
conduct a tax review.
3. That the required by-law be brought forward for Council's consideration.
4. And That the applicant be notified of Council's decision under the
Director, Finance/Treasurer/Deputy CAD's signature.
Carried.
b) Report No. HR2014-3, Tamara Obee, Manager, Health & Safety, Human Resources re:
Employee Assistance Program.
Motion No. C141001-4
Moved by Evans, Seconded by Crawford
Be it resolved
1. That Report No. HR2014-003, Tamara Obee, Manager, Health & Safety, Human
Resources, re: Employee Assistance Program be received and adopted.
2. That Staff be authorized to execute a contract with Ceridian for the provision of
Employee Assistance Benefits.
3. And that staff and Volunteer Firefighters be notified accordingly under the Manager,
Health & Safety, Human Resources' signature.
Carried.
Page 3of7
Page 6 of 139
5.a) Minutes of Council meeting held on Wednesday, October 1...
Council Meeting Minutes — October 01, 2014.
c) Shawn Binns, Director, Recreation and Community Services re: Report No. 06 dated
August 31, 2014 from Steenhof Building Services Group re: Oro-Medonte Arena
Construction/Project Management Report.
Motion No. C141001-5
Moved by Meyer, Seconded by Coutanche
Be it resolved that the information presented by Shawn Binns, Director, Recreation and
Community Services re: Report No. 06 dated August 31, 2014 from Steenhof Building
Services Group re: Oro-Medonte Arena Construction/Project Management Report be
received.
Carried.
11. Reports of Members of Council:
None.
12. Consent Agenda:
a) Announcements of Interest to the Public:
1. Oro-Medonte Chamber of Commerce - 2014 Municipal Election - All Candidates
Meetings
2. 2014 Municipal Election - Notice to Electors - Watch For Your Voter Notification Card.
3. 2014 Municipal Election - Advance Vote Days Map
4. 2014 Municipal Election - Vote Day Map
5. Carley Community Hall, Thanksgiving Lunch and Tea Room, Saturday, October 11,
2014, 11:00am to 3:OOpm, 396 Warminster Sideroad.
6. Township Administration Centre, Thanksgiving Office Closure, Monday, October 13,
2014.
7. Carley Community Hall, Christmas Arts & Crafts Sale, Saturday and Sunday,
November 1-2, 2014, 10:OOam to 3:OOpm, 396 Warminster Sideroad.
b) Correspondence dated September 19, 2014 from Tracy Roxborough, Sustainabilitty
Coordinator, Sustainable Severn Sound re: 2014 Baseline Report, 2014-2018 Strategic
Plan and 2014-2018 Program Initiatives.
Staff Recommendation: Receive.
Page 4 of 7
Page 7 of 139
5.a) Minutes of Council meeting held on Wednesday, October 1...
Council Meeting Minutes — October 01, 2014.
Motion No. C141001-6
Moved by Crawford, Seconded by Evans
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Oro-Medonte Chamber of Commerce - 2014 Municipal Election - All
Candidates Meetings
2. 2014 Municipal Election - Notice to Electors - Watch For Your Voter Notification
Card
3. 2014 Municipal Election - Advance Vote Days Map
4. 2014 Municipal Election - Vote Day Map
5. Carley Community Hall, Thanksgiving Lunch and Tea Room, Saturday, October
11, 2014, 11:OOam to 3:OOpm, 396 Warminster Sideroad.
6. Township Administration Centre, Thanksgiving Office Closure, Monday,
October 13, 2014.
7. Carley Community Hall, Christmas Arts & Crafts Sale, Saturday and Sunday,
November 1-2, 2014, 10:OOam to 3:OOpm, 396 Warminster Sideroad.
b) Correspondence dated September 19, 2014 from Tracy Roxborough, Sustainabilitty
Coordinator, Sustainable Severn Sound re: 2014 Baseline Report, 2014-2018
Strategic Plan and 2014-2018 Program Initiatives.
Received.
Carried.
13. Communications:
a) Petition dated September 18 2014 from Tim Crooks re: Request for a Four Way Stop at
Line 11 North and 15/16 Sideroad East and Speed Limit Reduction Request to 60km/h
along Line 11 North and South (school area).
Motion No. C141001-7
Moved by Evans, Seconded by Crawford
Be it resolved
1. That the Petition dated September 18, 2014 from Tim Crooks re: Request for a Four
Way Stop at Line 11 North and 15/16 Sideroad East and Speed Limit Reduction
Request to 60km/h along Line 11 North and South (school area) be received and
referred to staff for a report.
Carried.
Page 5of7
Page 8 of 139
5.a) Minutes of Council meeting held on Wednesday, October 1...
Council Meeting Minutes — October 01, 2014.
14. Notice of Motions:
None.
15. By -Laws:
a) By -Law No. 2014-159: A By-law to Authorize the Execution of An Agreement
Between The Corporation of the Township of Oro-Medonte and Collins Barrow
Toronto LLP.
Motion No. C141001-8
Moved by Coutanche, Seconded by Meyer
Be it resolved that By -Law No. 2014-159: A By-law to Authorize the Execution of An
Agreement Between The Corporation of the Township of Oro-Medonte and Collins
Barrow Toronto LLP be read a first, second and third time, passed, be engrossed by the
Clerk, signed and sealed by the Mayor.
16. Questions from the Public Clarifying an Agenda Item:
17.Closed Session Items (Unfinished Items):
None.
Carried.
Page 6of7
Page 9 of 139
5.a) Minutes of Council meeting held on Wednesday, October 1...
Council Meeting Minutes — October 01, 2014.
18. Confirmation By -Law:
a) By -Law No. 2014-158: Being a by-law to confirm the proceedings of the Council
meeting held on Wednesday, October 1, 2014.
Motion No. C141001-9
Moved by Crawford, Seconded by Evans
Be it resolved that By -Law No. 2014-158: Being a by-law to confirm the proceedings of
the Council meeting held on Wednesday, October 1, 2014 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
19. Adjournment:
a) Motion to Adjourn.
Motion No. C141001-10
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now adjourn at 11:21 a.m.
Mayor, H.S. Hughes Clerk, J. Douglas Irwin
Carried.
Page 7 of 7
Page 10 of 139
6.a) Correspondence dated September 19, 2014 from Michelle S...
••••
1.1 AMCTO
nn THE MUNICIPAL EXPERTS
September 19, 2014
Mayor Harry Hughes
Township of Oro-Medonte
148 Line 7 South
Oro-Medonte, Ontario LOL 2E0
Dear Mayor Hughes:
AMCTO (Association of Municipal Managers, Clerks and Treasurers of Ontario)
recognizes the importance of celebrating the achievements of our members. To this end,
AMCTO .annually recognizes its members - in 10 year increments - for longstanding
commitment to the Association and to the municipal profession. A certificate recognizing
each member's years of service to AMCTO has been forwarded to them directly.
This year in your municipality, we acknowledge the commitment of the following valued
members of your staff
Douglas Irwin 10 years
Janette Teeter, CMO, Dipl.M.A. 10 years
We ask you to assist us in recognizing these individuals for their ongoing support for the
Association and for the part they continue to play in helping to improve the municipal
profession and in making AMCTO the leading organization in fostering and sustaining
municipal excellence.
Our sincere gratitude to you for your continued support for these valued AMCTO members
and dedicated employees of your organization. We trust that your municipality has
tremendously benefited from their membership in AMCTO-and we are confident that it will
continue to do so.
Sincerely,
Michelle Smibert, CMO
President
cc: Chief Administrative Officer
AMCTO (ASSOCIATION OF MUNICIPAL MANAGERS, CLERKS AND TREASURERS OF ONTARIO)
2680 Skymark Avenue, Suite 610, Mississauga, Ontario L4W SLPage 11 of 139
TPI• (WA) 6117-4794 Fax: (905) 602-4295 E-mail: amcto@amcto.com Web: www.amcto.com
10.a) Report No. DS2014-059, Andria Leigh, Director, Develop...
Report
Proud Heritage, Exciting Future
Report No.
DS 2014-059
To:
Council
Prepared By:
Derek Witlib, Manager
Planning Services
Meeting Date:
October 8, 2014
Subject:
Site Plan Agreement and
Removal of Holding Provision
Copeland House
Condominium
Skyline Horseshoe Valley Inc.
Concessions 3 & 4,
Part of Lots 1 & 2 (Oro)
Application: 2011 -SPA -24
Motion #
Roll #:
434601000203500
R.M.S. Files:
D11-42449
Recommendation(s): Requires Action
X
For Information Only
It is recommended:
1. THAT Report No. DS 2014-059 be received and adopted;
2. THAT the Site Plan Agreement be executed by the Mayor and Clerk pursuant to By-
law 2014-113;
3. THAT the Clerk bring forward the appropriate By-law for Council's consideration to
remove the Holding provision from the zoning of the lands described as Concession
4, Part of Lot 1, (Oro), 40 Horseshoe Boulevard, in the Township of Oro-Medonte,
and that the By-law be signed by the Mayor and Clerk after the Township's Solicitor
has confirmed that the Site Plan Agreement has been registered on the title to the
subject lands.
Background:
On July 16, 2014, Council considered Report DS 2014-040 and passed the following
By-laws with respect to a proposed 4 -storey, 67 -unit residential condominium building;
known as Copeland House Phase 1:
1. By-law 2014-112 which rezoned the lands from a the Future Development Exception
67 (FD*67) Zone to a Village One - Holding (V1)(H) Zone; and
2. By-law 2014-113, which authorized the execution of a Site Plan Agreement with the
Owner.
Development Services
Report No. DS 2014-059
Meeting Date October 8, 2014
Page 1 of 6
Page 12 of 139
10.a) Report No. DS2014-059, Andria Leigh, Director, Develop...
Analysis:
Township of Oro-Medonte Zoning By-law 97-95
The lands were rezoned to a Village One - Holding (V1)(H) Zone and a Holding (H)
provision was affixed to the zoning of the lands. The Holding provision is to remain in
place to prevent the development of the lands until such time as the applicant has:
1. Addressed development matters consisting of: phasing, traffic, County road
widenings, parking, stormwater management, water and sewer services; and
2. Signed a Site Plan Agreement and supplied the Township with the securities
associated with that Agreement.
The applicant has now addressed all of the above -noted development -related matters to
the satisfaction of the Township, the County and the Nottawasaga Valley Conservation
Authority. Furthermore, the Township's Engineering Consultant (AECOM) has
approved the applicant's engineering drawings and cost estimates for the site works.
The applicant has signed the Site Plan Agreement and has supplied the Township with
the required security (Letter of Credit) to guarantee the site works.
The Site Plan Agreement, once executed, must be registered on the title to the subject
lands. There are currently easements and a mortgage registered on the lands and it is
the responsibility of the landowner to ensure that the easements and mortgage do not
conflict with or preclude the registration of the Site Plan Agreement by the Township's
Solicitor. For this reason, Staff recommends that the By-law to remove the Holding
provision from the zoning of the lands not be signed by the Mayor and Clerk until such
time as the Township's Solicitor confirms that the Site Plan Agreement has been
successfully registered.
FINANCIAL:
Not applicable.
POLICIES/LEGISLATION:
Planning Act
Township Zoning By-law 97-95
CONSULTATIONS:
• Township Staff
• AECOM
• County of Simcoe
• Nottawasaga Valley Conservation Authority
Development Services
Report No. DS 2014-059
Meeting Date October 8, 2014
Page 2 of 6
Page 13 of 139
10.a) Report No. DS2014-059, Andria Leigh, Director, Develop...
ATTACHMENTS:
Attachment 1: Site Plan
Attachment 2: Elevation Drawings
Conclusion:
For the reasons that the Applicant has now addressed all of the previously outstanding
development issues, Planning Staff recommends that the Site Plan Agreement be
executed by Township; that a By-law be passed to remove the Holding (H) provision
from the zoning of the subject lands; and that the By-law be signed by the Mayor and
Clerk once the Site Plan Agreement has been registered on title.
Respectfully submitted:
Derek Witlib, MCIP, RPP
Manager, Planning Services
SMT Approval / Comments:
C.A.O. Approval / Comments:
Development Services
Report No. DS 2014-059
Meeting Date October 8, 2014
Page 3 of 6
Page 14 of 139
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10.a) Report No. DS2014-059, Andria Leigh, Director, Develop...
Attachment 1: Site Plan
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Development Services
Report No. DS 2014-059
Meeting Date October 8, 2014
Page 4 of 6
Page 15 of 139
10.a) Report No. DS2014-059, Andria Leigh, Director, Develop...
Attachment 2: Elevation Drawings
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Development Services
Report No. DS 2014-059
Meeting Date October 8, 2014
Page 5 of 6
Page 16 of 139
10.a) Report No. DS2014-059, Andria Leigh, Director, Develop...
Attachment 3: Elevation Drawings Cont.
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Development Services
Report No. DS 2014-059
Meeting Date October 8, 2014
Page 6 of 6
Page 17 of 139
10.b) Report No. TES2014-19, Jerry Ball, Director, Transport...
Township of
Report
Proud Heritage, Exciting Future
Report No.
TES2014-19
To:
Council
Prepared By:
Jerry Ball
Meeting Date:
October 8, 2014
Subject:
Lake Simcoe Protection Act,
Stormwater Management
Facilities, (Master Stormwater
Plan)
Motion #
Roll #:
R.M.S. File #:
Recommendation(s): Requires Action
X
For Information Only
It is recommended that:
1. THAT Report No. TES2014-19 be received and adopted.
2. THAT the provisions of By -Law 2004-112 be waived to permit sole source of the
project to CC Tatham & Associates Ltd.
3. AND THAT the requested expenditure be financed from the budget stabilization
reserve.
Background:
In December of 2008, the Lake Simcoe Protection Act (LSPP) was passed by the
Legislature, and the Lake Simcoe Protection Plan followed in July of 2009.
The intent of the LSPP is to protect & restore the ecological health of Lake Simcoe & its
watershed.
In 2009 CC Tatham & Associates Ltd. were retained by the Municipality to complete an
inventory and data base of all our Stormwater Management Facilities within the Lake
Simcoe Basin. This study was phase one of the MOE requirements for the Lake
Simcoe Clean Up project and the LSPP. The cost for this phase was $7000.00
In January of 2013, CC Tatham & Associates Ltd were retained and assisted with the
Municipality in applying for funding from the Lake Simcoe / South —Eastern Georgian
Bay Cleanup Fund, which if successful would be utilized to finance Phase 2 of the MOE
requirements, and complete the Stormwater Master Plan for the Township within the
Lake Simcoe Basin. The cost for this was $2500.00.
In late October of 2013, it became known that the Municipality was unsuccessful in
obtaining any funds from the Lake Simcoe / Georgian Bay funding for the Master plan.
Transportation and Environmental Services October 8, 2014
Report No. TES2014-19 Page 1 of 3
Page 18 of 139
10.b) Report No. TES2014-19, Jerry Ball, Director, Transport...
Analysis:
Upon realization of being unsuccessful in obtaining funding the Municipality, like other
Municipalities, had to react quickly in order to meet the June 30, 2014 deadline to have
the Stormwater Master Plan completed and submitted to MOE.
As CC Tatham & Associates Ltd. were involved in completing the inventory and data
base for our Stormwater Management Facilities, and also assisted in applying for the
funding through the Lake Simcoe / Georgian Bay cleanup fund, it was felt that due to
time restraints and their knowledge of our facilities we would continue to utilize CC
Tatham & Associates Ltd. to complete the Master Plan and submit all the information,
without going to tender for this service.
Financial / Legal Implications / Risk Management:
This project was estimated to cost approximately $85,000.00, and will be funded from
the Budget Stabilization Reserve.
Policies/Legislation:
Meet the Legislative requirements of the Lake Simcoe Protection Plan.
Corporate Strategic Goals:
Service Excellence
Safe & Healthy Community
External Relations
Consultations:
CAO,
Operation Technologist
Attachments:
N/A
Conclusion:
To meet the dead lines, CC Tatham & Associates Ltd. were retained to complete the
required Master Stormwater Plan within the MOE time lines. A resolution to authorize
this expenditure and finance from the Budget Stabilization reserve is required.
Transportation and Environmental Services
Report No. TES2014-19
October 8, 2014
Page 2 of 3
Page 19 of 139
Respectfully submitted O.b) Report No. TES2014-19, Jerry Ball, Director, Transport...
a�P
Jerry Ball,
Director, Transportation and Environmental Services
SMT Approval / Comments:
C.A.O. Approval / Comments:
Transportation and Environmental Services October 8, 2014
Report No. TES2014-19 Page 3 of 3
Page 20 of 139
10.c) Report No. TES2014-16, Jerry Ball, Director, Transport.
Township of
Report
Proud Heritage, Exciting Future
Report No.
TES2014-16
To:
Council
Prepared By:
Jerry Ball
Meeting Date:
October 8, 2014
Subject:
Horseshoe Craighurst Master
Servicing
Motion #
Roll #:
R.M.S. File #:
Recommendation(s): Requires Action
X
For Information Only
It is recommended that:
1. Report No. TES2014-16, Horseshoe Craighurst Master Servicing be received
and adopted.
2. AND THAT Council endorse the Agreement as attached.
3. AND THAT the appropriate By-law be brought forward for Council's
consideration and ratification.
Background:
The Horseshoe Valley area had been designated for development since the early
1970s. Horseshoe Resort was originally developed in the 1970s and was acquired by
Skyline International Development Inc. in July 2007. The Horseshoe Valley area has
been formally designated for growth through the Township of Oro-Medonte Official Plan,
the Simcoe County Official Plan and the Growth Plan for the Greater Golden Horseshoe
Places to Grow (Simcoe Sub -Area Amendment).
At present, the Horseshoe Valley area includes approximately 1,039 residential units, a
commercial/recreational area, a fire hall, a police detachment and a nurse practitioner
clinic with a total estimated population of 3,818. Although the general development in
Horseshoe Valley is centered around Horseshoe Resort there are a number of draft
plan approved or planned developments in the area that will require full municipal
servicing in the future. At this time, estimated proposed development suggests an
approximate 787 additional residential units.
Craighurst, being approximately 2 km west of Horseshoe Valley along County Road 22
(Horseshoe Valley Road), is serviced by a Municipal Water System. All future
development is required to be serviced with municipal water supply and wastewater
treatment.
Transportation and Environmental Services October 8, 2014
Report No. TES2014-16 Page 1 of 4
Page 21 of 139
In 2012 the Township oa'P11tift'tg8h204.r&oj'a ioy1FfraTransport.
coordinated Master Servicing Plan Study to address water, was ewater, stormwater and
transportation projects for future development. Although the area is serviced by both
the Township and a private system it was recommended that a Master Plan study would
offer solutions that could simplify the roles and responsibilities of municipal and private
stake holders as the area development progresses.
Accordingly, and in conjunction with increasing area development and changing
demographics, in 2013 Township staff prepared a Request for Proposal (RFP) for a
Master Servicing Study for the Horseshoe Craighurst Corridor. Due to timing concerns,
existing immediate requirements of the Horseshoe Valley infrastructure, the procedure
for the collection of development charges and the extent of proposed development
within the overall area, the RFP was cancelled and the process re-examined.
Throughout 2013 & 2014, the Ministry of the Environment (MOE) has articulated to
Township staff their desire for a comprehensive approach to both the study and future
development of municipal servicing within the Horseshoe Valley Corridor. A significant
issue of immediate MOE concern was related to wastewater treatment at the Horseshoe
Valley (Skyline Utilities) Wastewater Treatment Plant, which has subsequently been
partially addressed through the recent Municipal Capital Facilities Agreement and
associated Township Fees & Charges By-law.
Township staff and a Land Owner's Group have proceeded with a developer funded
RFP to select a consultant for a Master Plan Study. As part of the process to engage a
consultant to complete the study, preparation of a Horseshoe Craighurst Corridor
Master Plan (HCCMP) Funding Agreement was required which includes definition of
applicable parties, roles and responsibilities of all participants and potential future
and/or benefiting participants.
Township staff and legal counsel have been assured that the Master Plan Study, funded
by the Land Owner's Group, will address Phases 1 & 2 of the Municipal Class EA
process. Township staff further understand that as part of the study process the
retained consultant will include a multi -disciplinary project team consisting of engineers,
land use planners, hydro geologists, archaeological services and a fluvial
geomorphologist, all of which will be guided by the terms and references in the 2014
Request for Proposal.
Analysis:
The HCCMP Funding Agreement is a vital requirement in facilitating a Master Servicing
Study and blueprint for Water, Wastewater, Stormwater and Transportation within the
Horseshoe Craighurst Corridor. The funding agreement also safeguards the position of
the Township as a key participant in the study process while confirming that the
Township has authorized the study to be pursuant to the Master Planning Process of
the Municipal Engineer's Association Class Environmental Assessment for Municipal
Projects, 2000 as amended in 2007 and 2011 ("Class EA"). Simply stated, the Township
will provide input and participate in the Master Plan process with the Land Owner's. The
intention of the study is to be a true collaborative effort of all participating parties.
Transportation and Environmental Services October 8, 2014
Report No. TES2014-16
Page 2 of 4
Page 22 of 139
Furthermore, the study1ib Rir4Mkp IeirE9 r rtt3en y- • L3; I f,11
if EWter sport.
future expansion and mana em nt of the municipal services pr•vided to the area. More
specifically, the completion of a Master Plan will ultimately provide the Township with
necessary data to manage existing and future infrastructure improvements and growth
in the most effective and conscientious manner. The study should also ascertain the
individual projects required to balance the local needs based on demand, environmental
sustainability and required phasing.
Financial / Legal Implications / Risk Management:
The costs to undertake the 2014 Study will be paid by the Land Owner's Group,
directed by a Trustee in accordance with a funding agreement with the Township.
However, any outside engineering and technical support/review required by the
Township during the study process will be subject to The 2014 Township Development
Charge By-law, which includes provision for 80% of Township outside engineering and
technical support being financed by development charges and 20% through alternate
funding (budget stabilization).
The study process will include opportunities for public open houses, a community liaison
committee and general public input. The first public open house is anticipated to be in
the spring of 2015. The consultant will convey the study to Phase 3 of the Municipal EA
Process which is the examination of the alternative design concepts for the preferred
solution, establishing a preferred design concept and the identification of measures to
minimize any adverse effects. Likewise and for future reference, Phase 4 is the
preparation of an Environmental Study Report which summarizes the rationale,
planning, design and consultation process for the project, while Phase 5 is the
implementation of the project.
Aird & Berlis, LLP has and continues to provide legal direction on this matter.
Policies/Legislation:
Municipal Act, 2001, S.O. 2001, c.25
Corporate Strategic Goals:
Safe & Healthy Community
Financial Stewardship
Service Excellence
External Relations
Sustainability
Consultations:
Township of Oro-Medonte- Robin Dunn, Chief Administrative Officer
Township of Oro-Medonte- Paul Gravelle, Director, Finance/Treasurer/Deputy CAO
Township of Oro-Medonte- Donna Hewitt, Director Corporate & Strategic Initiatives
Township of Oro-Medonte- Michelle Jakobi, Operations Technologist
Aird & Berlis, LLP- Chris Williams
Transportation and Environmental Services
Report No. TES2014-16
October 8, 2014
Page 3 of 4
Page 23 of 139
AECOM- Rick Groves, Groves, fep.10114202q PITSkliarieigpggii91411YvINVector, Transport.
Attachments:
Horseshoe Craighurst Corridor Master Plan Funding Agreement
(dated October 7, 2014)
Conclusion:
It has been extensively determined that a Master Servicing Plan is considered
necessary in the eventual provision of servicing in and along the Horseshoe Valley
Craighurst Corridor. The subsequent reports and data obtained through a Master
Servicing Plan and Municipal Class Environmental Assessment will outline options and
consideration for development progression in the area.
The Township in partnership with the Horseshoe Valley Craighurst Land Owner's Group
will participate in the Study process, with the Land Owner's Group front ending all
associated fees.
As such, it is recommended that the Township of Oro-Medonte adopt the appropriate
draft By -Law.
Respectfully submitted:
Jerry Ball,
Director, Transportation & Environmental Services
SMT Approval / Comments:
C.A.O. Approval / Comments:
Transportation and Environmental Services
Report No. TES2014-16
October 8, 2014
Page 4 of 4
Page 24 of 139
1O.c) Report No. TES2O14-16, Jerry Ball, Director, Transport...
HORSESHOE CRAIGHURST CORRIDOR
MASTER PLAN
FUNDING AGREEMENT
THIS AGREEMENT is made this 7th day of October, 2014.
BETWEEN:
THE CORPORATION OF
THE TOWNSHIP OF ORO-MEDONTE
(hereinafter referred to as the "Township")
and
CRAIGHURST LAND CORPORATION
(hereinafter referred to as "CLC")
and
HORSESHOE VALLEY LANDS LIMITED
(hereinafter referred to "HVL")
and
FRED GRANT SQUARE LTD. and
KELLWATT LIMITED
(hereinafter collectively referred to as "Kellwatt")
and
SKYLINE HORSESHOE VALLEY INC.
(hereinafter referred to as "Skyline")
and
HORSESHOE CRAIGHURST CORRIDOR
LANDOWNERS GROUP INC.
(hereinafter referred to as the "Trustee")
RECITALS:
A. CLC, HVL, Kellwatt and Skyline (collectively, the "Owners") and the Trustee
are each corporations incorporated pursuant to the laws of the Province of
Ontario.
B. The Owners are the owners of the land located within the geographic area of
the Township of Oro-Medonte legally described in Schedule "A".
C. The Township, through its Council, has authorized (or intends to authorize)
the initiation of a Class Environmental Assessment Study pursuant to the
requirements of Phase 1 to 4 Municipal Engineers Association Class
Environmental Assessment for Municipal Projects, 2007 as amended in 2011
(the "Municipal Class EA") for lands including, but not limited to, those lands
described in the Township's Official Plan as the Craighurst Secondary Plan
Area and the Horseshoe Valley Development Node (the "Study Area").
D. Phases 1 and 2 of the Municipal Class EA entail the completion of a "Master
Plan" which, in the current context, will be called the Horseshoe Craighurst
Corridor Water, Wastewater and Transportation Master Plan (the "Master
Plan"), and the Master Plan will be prepared in accordance with the Municipal
Class EA process pursuant to the terms of a consulting services contract to
be entered into by the Trustee (on behalf of the Owners) and the Consultant.
E. The projects to be recommended as a result of the completion of the Master
Plan will benefit certain lands within or possibly external to the Study Area
(the "Benefitting Lands").
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F. The Owners wish to fund the costs associated with independent consulting
and legal firms retained by the Owners to complete the Master Plan and any
work related thereto as well as the costs to prepare and administer this
Agreement, in accordance with the terms of this Agreement.
G. The Owners wish to front-end the Master Plan Costs for the benefit of other
owners Benefitting Lands (the "Non -Participating Benefitting Owners"), and,
pursuant to this Agreement, the Owners wish to distribute and charge out and
recover the relevant costs, on the basis herein contemplated, to the land of
any other Non -Participating Benefitting Owner who is not participating in this
Agreement.
H. The Owners and the Township wish to confirm the manner in which the
Owners will participate in the process of the Master Plan, as provided for in
this Agreement.
The Township is authorized to execute this Agreement through the
enactment of By-law No. by the Township's Council on October
1, 2014.
NOW THEREFORE THIS AGREEMENT WITNESSES that in consideration of the
sum of ten dollars ($10.00) of lawful money of Canada now paid by each of the
parties hereto to each of the other parties and in consideration of the covenants and
agreements herein contained, the receipt and sufficiency of which are hereby
acknowledged, the parties covenant and agree as follows.
ARTICLE 1
DEFINITIONS
1.1 Definitions - In this Agreement, the following terms and expressions shall
have the following meanings:
(a) "Agreement" means this agreement and all Schedules attached
hereto, as same may be amended from time to time.
(b) "Benefitting Lands" has the meaning described in Recital E,
subject to adjustment as determined by the Owners and the
Township.
(c) "Business Day" means a day other than Saturday or Sunday or
any day upon which the principal commercial banks in the
geographic area of the Township are not open for business during
normal banking hours.
(d) "Consultant" means, collectively, Cole Engineering Group Ltd.
and Greenland Consulting Engineers, or such replacement firm(s),
as may be appointed by the Owners and agreed to by the
Township from time to time.
(e) "Development Charges Act" means the Development Charges
Act, 1997, S.O. 1997, c. 27, as amended, revised or consolidated
from time to time and any successor legislation.
(f)
(g)
"Development Charges By-law" means a by-law to impose
development charges pursuant to Section 2(1) of the
Development Charges Act.
"Environmental Assessment Act" means the Environmental
Assessment Act, R.S.O. 1990, c. E. 18.
(h) "Estimated Master Plan Costs" means the total estimated costs
of the Master Plan Costs, as approved by the Owners and set out
for reference in Schedule "D", and as may be amended from time
to time based on actual costs incurred prior to the confirmation of
the Final Master Plan Costs, as confirmed by the Owners and the
Trustee. It is acknowledged that the Estimated Master Plan Costs
as approved by the Owners and set out in Schedule "D" reflect the
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Consultant's estimate of the costs of the Master Plan inclusive of
all supplemental aspects of the Terms of Reference as described
in subsection (s).
(i) "Final Master Plan Costs" means the total actual costs of the
Master Plan Costs as confirmed by the Owners and the Trustee in
accordance with this Agreement.
(j) "Master Plan" means the Horseshoe Craighurst Corridor Water,
Wastewater and Transportation Master Plan as described in this
Agreement.
(k) "Master Plan Costs" means the actual costs (less recoverable
Harmonized Sales Tax (HST)) incurred by the Owners in respect
of:
(i)
the Consultant, and any other independent consulting firms
retained by the Owners to complete the Master Plan and
any associated work related thereto;
(ii) the Trustee, to prepare and administer this Agreement,
and to otherwise fulfil its duties pursuant to Article 11 or
otherwise as instructed by the Owners; and
any costs payable to the Township in respect of Sections
10.4 or 10.5, if any.
For greater clarity, no independent consulting or legal costs
incurred by the Township shall be payable by the Owners except
for costs described in Sections 10.4 or 10.5, if any.
(I) "Municipal Act" means the Municipal Act, 2001, S.O. 2001, c.
25, as amended, revised or consolidated from time to time and
any successor legislation.
(m) "Non -Participating Benefitting Owner" has the meaning set out
in Recital G and refers to any landowner determined by the
Trustee to be a "Non -Participating Benefitting Owner".
(n) "Owner" means CLC, HVL, Kellwatt or Skyline, or any of their
successors or assigns, or any Non -Participating Benefitting Owner
who becomes a party to this Agreement as an Added Party in
accordance with Section 8.3.
(o) "Owners' Lands" means those lands owned by the Owners
described in Schedule "A", and "Owner's Lands" means any such
lands owned by an individual Owner.
(p) "Planning Act" means the Planning Act, R.S.O. 1990, c. P. 13,
as amended, revised or consolidated from time to time and any
successor legislation.
(q) "Proportionate Share" in respect of each Owner is a fraction, the
numerator of which is the gross acreage of such Owner's Lands
which are Benefitting Lands, and the denominator of which is the
gross acreage of all Owners' Lands which are Benefitting Lands.
(r) "Study Area" has the meaning described in Recital C, as
depicted on a preliminary basis as the lands shown outlined in
blue on Schedule "B", and subject to adjustment as determined by
the Consultant.
(s) "Terms of Reference" means the terms of reference for the
Master Plan attached hereto as Schedule "C" and supplemented
by additional verbal requests by the Owners for information and
study related to a Master Drainage Plan, First Nations
consultation, land use planning and population projections, fluvial
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geomorphology, 2014 localized field work involving in -stream
testing and additional key agencies being included in the Master
Plan Project Team.
(t) "Trustee" means Horseshoe Craighurst Corridor Landowners
Group Inc., or such other person or firm appointed by the Owners
as Trustee as provided in this Agreement.
ARTICLE 2
PRINCIPLES
2.1 Principles - The Township and the Owners agree that the following
constitute the principles which govern the interpretation, application and
administration of this Agreement:
(a) the Trustee, on behalf of the Owners, will enter into a consulting
services contract to retain the Consultant to prepare the Master
Plan in accordance with this Agreement;
(b) the Owners and the Township will provide input to the Consultant
and participate in the preparation of the Master Plan in
accordance with the process described in the Terms of Reference
(inclusive of all supplemental aspects of the Terms of Reference
as described in Section 1.1(s));
(c) the Owners will fund the Master Plan Costs in their respective
Proportionate Shares;
(d) the Owners have retained the Trustee to act on their behalf for
purposes of calling for funds that are owing and administering
payment of the Master Plan Costs in accordance with this
Agreement;
(e) the Township will seek future contributions to the Master Plan
Costs from Non -Participating Benefitting Owners who benefit from
the Master Plan as a condition of the development of such Non -
Participating Benefitting Owners' lands;
(f)
(g)
if the Master Plan Costs, or any portion of them, are included in a
future Development Charges By-law, the Township will recognize
the payments made by the Owners pursuant to this Agreement in
a future development charge credit or early payment agreement
provided same is authorized pursuant to the Development
Charges Act;
each Owner will be released from all obligations pursuant to this
Agreement upon the completion of the Master Plan, and the
Trustee confirming that the Final Master Plan Costs have been
fully paid;
(h) any consent or approval required or permitted under this
Agreement shall be sought and considered reasonably, in good
faith and in a timely basis; and
(i)
the Township has entered into this Agreement based on the
representations of the Owners that they will fund the Master Plan
Costs.
ARTICLE 3
MASTER PLAN PROCESS
3.1 Retainer of Consultant and Timeframe — It is acknowledged that the
Trustee shall enter into a consulting services contract with the Consultant on
behalf of the Owners, and that the retainer of the Consultant shall require the
Consultant to fulfill all functions required to complete the Master Plan in
accordance with this Agreement and pursuant to the terms of the said
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consulting services contract. The parties will use best efforts to ensure that
the Master Plan is completed expeditiously.
3.2 Sub -consultants — It is acknowledged that additional independent, qualified
consultants will be engaged by the Owners through the Consultant to provide
services for the preparation of the Master Plan and associated work related
thereto. The fees of such sub -consultants (as approved by the Owners) will
be included as Master Plan Costs pursuant to this Agreement.
3.3 Preparation of Master Plan — The parties acknowledge and agree that:
(a) the preparation of the Master Plan will proceed in accordance with
the process described in the Terms of Reference (inclusive of all
supplemental aspects of the Terms of Reference as described in
Section 1.1(s)), which will include the creation of a "Project Team",
which will:
(i) be chaired by the Consultant and include, but not
necessarily be limited to, a representative of each Owner,
the Township's Director of Transportation & Environmental
Service, and an independent consultant retained by the
Township;
(ii) confer regularly during the Master Plan process; and
(iii) provide direction related to the Master Plan, secure input
from the Owners and the Township, be a sounding board
for ideas, review all technical input, and oversee the
schedule of the project;
(b) the Owners and the Township are encouraged to provide the
Consultant with any and all relevant background studies that may
be in their possession, and will provide the Consultant with all
relevant information requested by the Consultant in as timely a
manner as is reasonably possible; and
(c) the Consultant will provide leadership to ensure that the Master
Plan process adheres to the applicable consultation and
notification requirements in order to satisfy the requirements of the
Municipal Class EA.
3.4 Reporting from Consultant — In addition to all tasks required of the
Consultant in the preparation of the Master Plan, the Trustee will use best
efforts to ensure that the Consultant provides to the Trustee on a monthly
basis, no later than the 15th of the following month, a summary of the
invoicing by the Consultant and any sub -consultants for the Master Plan
completed during the previous month. The summary shall include an update
on the confirmation of any Final Master Plan Costs as compared to the
Estimated Master Plan Costs, and shall also include a summary of any
additional scope or work items identified and estimated costs relating to
same. The Trustee shall further seek from the Consultant that, upon the
completion of the Master Plan, the Consultant shall, within 30 days, provide
the Trustee with a final statement of costs confirming the Final Master Plan
Costs.
ARTICLE 4
CONTRIBUTIONS AND ADMINISTRATION
4.1 Costs shared on Proportionate Share basis — Each Owner covenants and
agrees to pay, in accordance with the provisions of this Agreement, its
Proportionate Share of the Master Plan Costs. Unless otherwise specified in
this Agreement, the Owners shall share all Master Plan Costs in accordance
with their respective Proportionate Shares as shown in Schedule "E". It is
acknowledged that the information included in Schedule "E" is based upon
the best information available as of the date of this Agreement. However, it is
intended that all details in Schedule "E" shall be subject to variation,
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consistent with the principles contained in this Agreement, as exact data
becomes available to the Trustee. All such variances shall be made as
required by the Trustee, acting reasonably, and shall be effective without
amendment to this Agreement. However, any proposed amendment to the
methodology to be followed in the calculation of the Owners' Proportionate
Shares shall be made only by unanimous approval of the Owners.
4.2 Payments on cash call basis — Each Owner shall pay its Proportionate
Share of the Master Plan Costs on a cash call basis based on the Trustee's
estimate of the Estimated Master Plan Costs to be incurred in the coming
three (3) months of the calendar year. Prior to each three month period, if
necessary, the Trustee shall issue a cash call to the Owners for the
Estimated Master Plan Costs to be incurred. The Owners agree to pay such
cash calls for Master Plan Costs by remitting payment to the Trustee in a
form satisfactory to the Trustee no later than fifteen (15) Business Days after
receipt of a cash call, failing which an Owner shall be a "Defaulting Owner" as
set out in Section 7.3.
4.3 Duration of Obligations and Final Adjustments — The Owners agree that
the execution of this Agreement constitutes their collective agreement to
pursue the preparation of the Master Plan in accordance with the Municipal
Class EA process and pursuant to the terms of the consulting services
contract to be entered into by the Trustee (on behalf of the Owners) and the
Consultant. Following the completion of Master Plan and final approval
thereof by the Township, the Trustee shall confer with the Owners to verify
that the Final Master Plan Costs reflect the terms of the consulting services
contract between the Consultant and the Trustee (on behalf of the Owners).
Once the Final Master Plan Costs are verified, the Trustee shall prepare a
final accounting reconciliation, and, in the event that the Trustee holds excess
funds, the Trustee shall first pay any Owners entitled to such funds pursuant
to the accounting reconciliation (and such Owners shall then be released and
discharged from all of their covenants and obligations under this Agreement),
and otherwise pay any excess funds to all Owners on a Proportionate Share
basis. Where any Owner owes funds pursuant to the final accounting
reconciliation, the Trustee shall issue a cash call to such Owners for final
payment of their obligations under this Agreement by cheque or bank draft
within fifteen (15) Business Days. Any Owner who pays their final payment to
the Trustee shall then be released and discharged from all of its covenants
and obligations under this Agreement. Upon the Trustee's receipt of the final
payment by the final remaining Owner and payment by the Trustee of all
Final Master Plan Costs, this Agreement shall terminate and be at an end.
ARTICLE 5
TRUSTEE
5.1 Functions - The Trustee shall perform the functions specified in the
Agreement and the functions ancillary thereto. The Trustee shall generally
do all such things required to give effect to those provisions of this
Agreement, in accordance with the intentions of the parties as expressed by
the terms of this Agreement, and at the direction of the Owners, relating to
the duties of the Trustee. It is acknowledged that the law firm Davies Howe
Partners LLP shall administer all functions of the Trustee pursuant to this
Agreement, and all references to the Trustee in this Agreement may refer to
Davies Howe Partners LLP in administering the functions of the Trustee.
5.2 Books of account - The Trustee shall maintain such books and records as
are required to properly and efficiently carry out the provisions of this
Agreement, and for that purpose may engage the assistance of a qualified
Chartered Accountant.
5.3 Access to accounts — Any Owner when not in default shall have full and
unrestricted access at all reasonable times, and upon forty-eight (48) hours
prior notice, to the books and records maintained by the Trustee and shall
have the right, at its cost, to make copies thereof.
5.4 Trustee's fees - In consideration of the performance by the Trustee of its
duties from time to time pursuant to this Agreement, the Owners shall pay the
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Trustee its fees and disbursements (including the fees and disbursements of
other persons retained by the Trustee pursuant to its powers under this
Agreement), in accordance with the process for remitting contributions
pursuant to this Agreement. The Trustee's fees and disbursements shall be
included as Master Plan Costs for purposes of this Agreement.
5.5 Financial risk of Trustee - The Trustee shall not be required to expend or
risk its own funds or otherwise incur financial liability, whether in performance
of any of its obligations hereunder or otherwise. Any amount due and owing
to the Trustee hereunder and any amount required to be expended by the
Trustee in the performance of its duties or the exercise of its rights or powers
hereunder shall be a first charge against all funds from time to time held by
the Trustee.
5.6 Resignation of Trustee - The Trustee may at any time resign its
administration hereunder and be discharged from all further duties and
liabilities under this Agreement by giving to the Owners at least one month's
notice or such shorter period of notice as the Owners may accept as
sufficient, provided, however, if the Trustee is directed by the Owners or any
of them to do anything in any way related to this Agreement which the
Trustee, in its judgment, is unwilling or unable to do, the Trustee may, upon
notice to the Owners, immediately resign its administration and shall
thereupon be discharged from all further duties and liabilities. The Trustee
may be removed by unanimous decision of the Owners and the Township
upon receipt of at least one month's notice. Upon resignation or removal, the
Trustee shall turn over all books, documents, accounting records and
electronic files, as well as all funds belonging to the Owners, provided that
save for an act of fraud or an act taken in bad faith, the Trustee shall not be
obligated to turn over its books, records and documents if it has any account
for services rendered outstanding.
5.7 Liability of Trustee - Notwithstanding any provision of this Agreement or law
to the contrary, the Trustee shall be liable to the Owners in the event of fraud
or bad faith, but not otherwise. The Trustee may act on the opinion or advice
or information obtained from any lawyer, accountant or other expert (but shall
not be bound to act upon such opinion, advice or information) and may, with
approval from the Owners, employ such assistance as the Trustee considers
necessary or advisable for the proper discharge of its duties and may pay
proper and reasonable compensation for all such assistance.
5.8 Indemnity of Trustee - The Owners shall, on a joint and several basis
indemnify and save (1) the Trustee, (2) the directors, officers and
shareholders of the Trustee, and (3) Davies Howe Partners LLP, harmless
from all claims, actions, demands, damages, losses, costs, expenses and
liabilities which may be made against them or for which they may become
liable pursuant to this Agreement. This provision shall not merge upon but
shall survive the resignation or removal of the Trustee and the termination of
this Agreement.
ARTICLE 6
REPRESENTATIONS AND WARRANTIES
6.1 Owners' Representations and Warranties - Each Owner represents and
warrants, as of the date of this Agreement:
(a) where the Owner is a corporation, it is duly incorporated,
organized and subsisting under the laws of the Province of
Ontario;
(b) the Owner has all necessary capacity, power and authority to
enter into and to carry out the provisions of this Agreement;
(c) this Agreement has been duly authorized by the Owner and
constitutes a valid and binding obligation of the Owner,
enforceable against the Owner in accordance with its terms;
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(d) neither the execution and delivery of this Agreement nor the
fulfilment of or compliance with the terms and conditions hereof:
(i)
conflicts with or will conflict with or result in a breach of any
of the terms, conditions or provisions of or constitute a
default under the constating documentation of the Owner;
and
(ii) conflicts in a material respect with or will conflict in a
material respect with or result in a material breach of any
of the terms, conditions or provisions of or constitute a
material default under any agreement, licence or other
instrument to which the Owner is a party or by which it is
bound;
(e) to its knowledge after due inquiry, there are no actions, suits or
proceedings pending or threatened against the Owner which could
reasonably be expected to materially adversely affect its ability to
perform its obligations under this Agreement;
(f)
(g)
is the sole registered, beneficial, or equitable owner of the
Owner's Lands, or, where the Owner is a bare nominee, said
Owner has received authorization and direction of the related
beneficial owner(s) to enter into this Agreement; and
it has read, understood and obtained independent legal advice
respecting the provisions of this Agreement.
6.2 Township's Representations and Warranties - The Township represents
and warrants, as of the date of this Agreement that:
(a) it is a municipal corporation duly established and organized under
the laws of the Province of Ontario;
(b) it has all necessary capacity, power and authority to enter into this
Agreement pursuant to Part II of the Municipal Act and, subject
only to the qualifications expressly provided in this Agreement, to
carry out the provisions of this Agreement and this Agreement has
been duly authorized by a by-law enacted by the Council of the
Township; and
(c) to its knowledge after due inquiry, there are no actions, suits or
proceedings pending or threatened against the Township which
could reasonably be anticipated to materially adversely affect its
ability to perform its obligations under this Agreement.
ARTICLE 7
TERM, DEFAULTS AND TERMINATION
7.1 Commencement and termination — This Agreement shall commence on the
date all of the parties execute this Agreement, and shall terminate upon such
time as the Master Plan is complete and approved by the Township, and the
Trustee confirms that the all of the Final Master Plan Costs have been paid,
and the Trustee has issued a final accounting for the Final Master Plan
Costs.
7.2 Effective date of Agreement — The Owners and the Township agree that
this Agreement shall be of no force and effect until executed by the
Township, the Owners and the Trustee. Once so executed, the effective date
of this Agreement shall be deemed conclusively to be the date shown on the
first page of the Agreement.
7.3 Failure to advance funds — Where an Owner has failed to make a payment
required under this Agreement or has failed to comply with this Agreement or
is otherwise in default of its obligations under this Agreement, the Trustee
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shall immediately give notice to such Defaulting Owner and to all other Non -
Defaulting Owners specifying the default complained of, and:
(a) If the Defaulting Owner is in default and shall not within five (5)
days of the receipt of such notice have remedied the default, then,
where required by the Trustee, the other Non -Defaulting Owners
shall pro rata (based on Owners' Proportionate Shares) shall pay
the Defaulting Owner's share. The Defaulting Owner shall be
liable to pay to each Non -Defaulting Owner who participates in
remedying such default the return of all sums paid to remedy the
Defaulting Owners' failure to make such payments, plus interest at
the interest rate established from time to time by the Royal Bank
of Canada for its best commercial customers in Toronto, plus five
(5%) percent per annum for the period during which money is
outstanding.
(b) The Trustee is entitled to register a notice of this Agreement on
title to an Owner's Land where an Owner is in default hereunder
and each Owner's execution of this Agreement constitutes its
authorization to the Trustee to so register a notice of this
Agreement in the event of a default. Each Owner authorizes the
Trustee to execute, as attorney for the Defaulting Owner, all
documentation which is necessary to register a notice of this
Agreement on title to the lands of the Defaulting Owner.
(c) It is expressly intended that the amounts owing under this
Agreement, together with any interest thereon, shall constitute a
lien and charge on and against the lands of the Defaulting Owner,
it being the intent of the parties hereto that a security interest, lien
or other encumbrance would thereby be created or imposed upon
the Defaulting Owner's interest in its Owner's Lands and that the
Non -Defaulting Owners shall have the rights of a secured party
pursuant to the Mortgages Act R.S.O. 1990, and the Personal
Property Security Act R.S.O. 1990, as same may be amended
from time to time.
(d) While in default, neither a Defaulting Owner nor any
representative of such Defaulting Owner shall be entitled to
participate as a member of the Project Team as described in
Section 3.1.
(e) No Defaulting Owner shall receive any payment from the Trustee
while in default.
(f)
(g)
The Trustee shall initiate such enforcement proceedings against a
Defaulting Owner which the Non -Defaulting Owners shall direct.
All actual costs incurred shall be payable initially by the Non -
Defaulting Owner's Proportionate Share basis, however, the entire
cost shall ultimately be borne by the Defaulting Owner and
payment shall be a condition of being in good standing pursuant to
this Agreement or in compliance with any condition of
development approval as contemplated in Article 9.
The Trustee is entitled to seek any further remedy which may be
available to it at law in order to recover the monetary amount
claimed from the Defaulting Owner (or Defaulting Owners on a
joint and several basis), in addition to its legal costs on a solicitor
and its own client basis.
(h) Nothing herein shall preclude a Non -Defaulting Owner from its
entitlement to seek damages from the Defaulting Owner as a
distinct and additional remedy.
7.4 Restoration of rights to Defaulting Owner upon curing of default — A
Defaulting Owner, upon curing the default, shall cease to be in default and
shall be restored to its rights as if such default had never occurred. However,
notwithstanding a renewal of the rights of an Owner who cures a default, any
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decisions that were agreed to and/or directions provided the Consultant
and/or Trustee by the Non -Defaulting Owners while said Defaulting Owner
was in default shall remain binding.
ARTICLE 8
ENUREMENT, ASSIGNMENT AND ADDITIONAL PARTIES
8.1 Successors and assigns - It is hereby agreed by the parties hereto that this
Agreement shall be enforceable by and against the parties, their
administrators, heirs (where applicable), successors and permitted assigns.
8.2 Transfer of an Owner's Lands - No Owner will assign its interest under this
Agreement or transfer title to all or any part of its Owner's Lands unless the
assignee or transferee of such lands agrees in writing to unconditionally
assume and be bound by all of the rights and obligations of the Owner
pursuant to this Agreement in a form satisfactory to the Trustee.
8.3 Added Parties — In the event that any Non -Participating Benefitting Owner
seeks to become a party to this Agreement prior to the completion of the
Master Plan, then the Owners and the Township may, by unanimous
approval, agree to allow such Non -Participating Benefitting Owner to become
an Owner pursuant to this Agreement. In such circumstance, such Added
Party shall execute a covenant in a form and content acceptable to the
Trustee to be bound by all terms and provisions of this Agreement as fully as
if such person had been originally named as a party to this Agreement, and
Schedule "E" shall be amended by the Trustee in order to adjust the Owners'
Proportionate Share cost obligations and such Added Party shall deliver
payment to the Trustee for its Proportionate Share of all calls for payment
issued by the Trustee in respect of the Master Plan Costs. Upon receipt of
any payment from an Added Party, the Trustee shall conduct an accounting
reconciliation and do all things necessary to implement such adjustment.
Notwithstanding an inclusion of an Added Party, any decisions that were
agreed to and/or directions provided the Consultant and/or Trustee by the
Owners prior to the inclusion of such Added Party shall remain binding.
ARTICLE 9
OWNERS' RECOVERIES
9.1 Township's consideration of development applications - Any approvals
sought by the Owners for the development of the Owners' Lands are subject
to all necessary approvals, reviews and considerations by the Township.
This Agreement shall not in any way whatsoever fetter, detract from or limit
the right or ability of the Township to exercise any of its powers under the
Planning Act, the Municipal Act, or the Development Charges Act or any
other legislation, including, but not limited to, its power to refuse to approve
secondary plans, plans of subdivision, condominium plans, site plans, minor
variances or consents to sever, or to impose conditions (except the early
payments required pursuant to this Agreement), including conditions requiring
phasing of the development of the Owners' Lands.
9.2 Inclusion of Final Master Plan Costs in future Development Charge By-
law - The Township acknowledges that the Final Master Plan Costs may be
included in a future Development Charges By-law that applies within the
geographic area of the Township. If that is the case, the Township will
support a credit being provided to the Owners through a further agreement to
be entered into pursuant to the Development Charges Act.
9.3 Development condition for Owners - Each of the Owners agrees to request
that the Township impose a development condition for its Owner's Lands
which precludes approval of its subdivision plan or other development
approval unless a letter of clearance is provided by the Trustee to Township
confirming that the Owner is a party in good standing under this Agreement.
9.4 Owners to recover Final Master Plan Costs front -ended for Non -
Participating Benefitting Owners — The Township agrees to use its best
efforts to recover the portions of the Final Master Plan Costs that are front -
ended by the Owners for the benefit of Non -Participating Benefitting Owners,
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by taking such actions as may include, but not be limited to, inclusion of
official plan policies requiring participation in developer cost share
agreements and insertion of conditions in draft plan approvals or other
development approvals requiring contributions to the Master Plan Costs, or
such other methods as the parties may agree to. In particular, the Township
agrees to impose a development condition in respect of any Non -Participating
Benefitting Owner's lands which precludes approval of its subdivision plan or
other development approval unless a letter of clearance is provided by the
Trustee to Township confirming that the Owner has reimbursed the Owners
for the Master Plan Costs. The amount of the reimbursement shall be such
Non -Participating Benefitting Owner's Proportionate Share of the Master Plan
Costs, as calculated by the Trustee by amending to Schedule "E" to adjust
the Owners' Proportionate Share cost obligations to include such additional
acreage owned by the Non -Participating Benefitting Owner.
ARTICLE 10
LIMITATIONS AND INDEMNITIES
10.1 Force majeure - If the Township is delayed or hindered in or prevented from
the performance of any act required to be performed by the Township under
this Agreement by reason of acts of God, strikes, lockouts, unavailability of
materials, curtailment of transportation facilities, failure of power, prohibitive
governmental laws or regulations, riots, insurrections, war, terrorist activities,
explosions, unavoidable casualty or the act or failure to act of any other party
(except those for whom in law the Township is responsible), adverse weather
conditions preventing the performance of work, or other unspecified,
unforeseen or uncontrollable events beyond the Township's control, then the
time for performance of such act shall be extended for a period equivalent to
the period of such delay.
10.2 Owners indemnify Township for breach by Owner - The Owners jointly
and severally indemnify and save the Township and its employees, elected
officials, officers, contractors, sub -contractors, servants and agents
completely harmless from and against all costs, actions, suits and liabilities
directly or indirectly arising from or in any way connected with a breach by
any Owner or the Trustee of their obligations under this Agreement.
10.3 Owners indemnify other Owners - Each Owner (an "Indemnifying Owner")
covenants and agrees to indemnify and save each and every other Owner
(an "Indemnified Owner"), harmless from and against any liability, damage,
cost, claim, suit, action or cause of action brought by or on behalf of any
person or persons, corporation or corporations, or government authority
against such Indemnified Owner arising by reason of the breach of this
Agreement by an Indemnifying Owner, its employees, contractors or agents
provided that such breach or default did not arise by virtue of circumstances
beyond the Indemnifying Owner's reasonable control. Upon any party hereto
becoming aware of any such claim, suit or action, is shall forthwith give notice
thereof to the party thought to be liable in accordance with the provisions of
this paragraph and such party shall be given the opportunity of disputing such
claim or defending such suit or action at its own expense.
10.4 Defence of Agreement - If the legality, validity or enforceability of this
Agreement or the capacity and authority of the Township to enter into this
Agreement and carry out or enforce its provisions is called into question or
challenged in any way whatsoever in any action, appeal, review or
proceeding of any kind whatsoever before a Court of competent jurisdiction or
any administrative tribunal by any person, the Township shall defend and
support the legality, validity or enforceability of this Agreement and the
capacity and authority of the Township to enter into this Agreement and carry
out or enforce its provisions provided the Owner provides such reasonable
assistance to the Township in such defence and support as the Township
may reasonably require including, without limiting the generality of the
foregoing, becoming a party at the Owners' sole cost and expense in any
such action, appeal, review or proceeding and the Owners paying the
Township's legal, consulting and other fees and expenses, costs (including
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costs awarded against the Township), and disbursements reasonably
incurred by the Township in such defence and support.
10.5 Request for Part II Order — If any person makes a request to the Minister of
Environment and Climate Change for an Order under Part II of the
Environmental Assessment Act in respect of any Notice of Study Completion
issued through the completion of the Master Plan, the Township shall provide
reasonable assistance to the Owners to support the conclusions of the
Master Plan and shall consult with the Owners to determine the appropriate
role of the Township in addressing such request to the Minister. The Owners
agree to pay the legal and consulting costs reasonably incurred by the
Township in addressing such request to the Minister.
10.6 Capacity of Township to enter into Agreement - The Owners agree that
they will not question the capacity of the Township to enter into this
Agreement or question the legality of any portion hereof, nor question the
legality of any obligation created hereunder and the Owner, its heirs (where
applicable), successors and permitted assigns are and shall be estopped
from contending otherwise in any proceeding before a Court of competent
jurisdiction or any administrative tribunal.
10.7 Agreement voluntary - If a Court of competent jurisdiction or an
administrative tribunal determines that all or part of this Agreement is illegal
or beyond the authority of the Township, the Owners acknowledge and
agrees that the Owners voluntarily entered into this Agreement, that, on the
strength of this Agreement the Township retained the Consultant to complete
this Agreement and the Master Plan, that the Owners' Lands benefited from
the Master Plan and that it would be unjust and inequitable for the Owners to
demand or receive repayment of any monies paid or contributed under this
Agreement.
10.8 Release of Township - The Owners hereby release and forever discharge
the Township and its employees, elected officials, officers, contractors, sub-
contractors, servants and agents from all costs, actions, suits and liabilities of
any kind whatsoever that the Owners or both have had, have or may in future
have directly or indirectly arising from or in any way connected with this
Agreement.
ARTICLE 11
NOTICE
11.1 Particulars for notice - Any notice, demand, acceptance, request or other
communication ("Notice") required to be given hereunder shall be given in
writing and shall be given by personal delivery or email and addressed to:
(a) the Owners in accordance with Schedule "F", or such change of
address and other particulars as an Owner has by notice in writing
given to the Township and Trustee;
(b) the Township as follows:
Township of Oro-Medonte
148 Line 7 South
Oro-Medonte, Ontario
LOL 2E0
Attention: Robin Dunn, C.A.O.
E-mail: rdunn@oro-medonte.ca
Fax: 705-487-2171
and to:
Aird & Berlis LLP
Brookfield Place, 181 Bay Street
Suite 1800, Box 754
Toronto, ON M5J 2T9
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Attention: Christopher Williams
E-mail: cwilliams@airdberlis.com
Fax: 416-863-1515
(c) the Trustee as follows:
Horseshoe Craighurst Corridor Landowners Group Inc.
c/o Davies Howe Partners LLP
99 Spadina Avenue, 5th Floor
Toronto, Ontario
M5V 3P8
Attention: Daniel Steinberg
E-mail: daniels@davieshowe.com
Fax: 416-977-8931
11.2 Method of notice - Any notice shall be conclusively deemed to have been
given to and received by the party to which it is addressed (a) if personally
delivered, on the date of delivery; or (b) if by email or facsimile, on the day
transmission delivery is confirmed by the party delivering the notice, provided
that if delivery occurs after 5:00 p.m., Eastern Standard time, on a Business
Day or at any time which is not a Business Day, delivery shall be conclusively
deemed to have been given on the next Business Day.
11.3 Change in name or address - The Owner, the Township and the Trustee
shall promptly give notice as hereinbefore provided of any change in name or
address.
ARTICLE 12
GENERAL PROVISIONS
12.1 Recitals - The parties agree that the recitals herein are true and accurate
and form part of this Agreement.
12.2 Singular and plural - Words importing the singular include the plural and
vice versa.
12.3 Gender - Words importing gender include all genders.
12.4 Captions and headings - The captions and headings contained herein are
for reference only and in no way affect this Agreement or its interpretation.
12.5 Covenants - Each agreement and obligation of each party hereto in this
Agreement, even though not expressed as a covenant, shall be considered
for all purposes to be a covenant.
12.6 Applicable law - This Agreement shall be construed and enforced in
accordance with the laws of the Province of Ontario and the laws of Canada
applicable thereto and shall be treated in all respects as an Ontario contract.
12.7 Currency - All references to currency in this Agreement shall be references
to Canadian dollars.
12.8 Entire Agreement - This Agreement, the schedules referred to herein
constitute the entire agreement between the parties hereto and supersede all
prior agreements, representations, reports, recommendations, statements,
promises, information, arrangements and understandings, whether oral or
written, express or implied, with respect to the subject matter of this
Agreement. None of the parties hereto shall be bound by or charged with any
oral or written agreements, representations, reports, recommendations,
warranties, statements, promises, information, arrangements or
understandings not specifically set forth in this Agreement or in the
schedules, documents and instruments to be delivered on or before the
execution of this Agreement. The parties hereto further acknowledge and
agree that, in entering into this Agreement and any documents or agreements
contemplated by it and in delivering the schedules, documents and
instruments to be delivered on or before the execution of this Agreement,
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they have not in any way relied, and will not in any way rely, on any oral or
written agreements, representation, reports, recommendations, warranties,
statements, promises, information, arrangements or understandings, express
or implied, not specifically set forth in this Agreement, in such schedules,
documents or instruments under this Agreement.
12.9 Modifications and amendments - No modifications or amendment to this
Agreement may be made unless agreed to by the parties in writing.
12.10 Further assurances - The parties covenant and agree that at all times and
from time to time hereafter upon every reasonable written request to do so,
they shall make, execute, deliver or cause to be made, done, executed and
delivered, all such further acts, deeds, assurances and things as may be
reasonably required to implement and carry out, the true intent and meaning
of this Agreement.
12.11 Severability - If any provision of this Agreement is determined by a Court of
competent jurisdiction or any administrative tribunal to be illegal or beyond
the power, jurisdiction or capacity of any party bound hereby, such provision
shall be severed from this Agreement and the remainder of this Agreement
shall continue in full force and effect. In such case the parties agree to
negotiate in good faith to amend this Agreement in order to implement the
intentions as set out in the severed portion and this Agreement herein.
12.12 Time of the essence - Time shall be of the essence of this Agreement.
12.13 Agreement may be executed in counterpart - This Agreement may be
executed in counterparts (i.e. it shall not be necessary for all of the parties to
have signed the same copy hereof) and may be executed and/or transmitted
by facsimile or e-mail.
12.14 No fettering of discretion - The parties agree and acknowledge that where
any provision of this Agreement contemplates a future legislative or policy
decision within the discretion of Township Council, such decision shall remain
within the sole and unfettered legislative or policy discretion of Township
Council. For greater certainty, nothing is this Agreement is intended to fetter,
nor shall it be deemed to have the effect of fettering, such legislative or policy
discretion on the part of Township's Council under the Municipal Act,
Planning Act, Development Charges Act or other applicable legislation.
12.15 Independent legal advice - It is acknowledged by each of the parties that it
is satisfied as to the legality of this Agreement and the authority of each party
to enter into this Agreement and to uphold and enforce the terms and
provisions hereof. Therefore, each of the parties agrees that it shall not
question the authority of any party to enter into this Agreement, nor question
the legality of this Agreement or any portion thereof. Each party
acknowledges that it has had an opportunity to obtain independent legal
advice respecting the terms contained in this Agreement. Each party
acknowledges that the role of Davies Howe Partners LLP in the drafting of
this Agreement does not extend to providing independent legal advice to any
party.
12.16 Agreement binding on signatories — Notwithstanding the parties named
herein and the definition of "Owner" set out in Section 1.1(n), it is
acknowledged and agreed that this Agreement shall be binding upon on each
Owner who executes this Agreement (hereinafter called "Original
Signatories") and it shall not be necessary for all parties named as Owners
herein to execute this Agreement in order for this Agreement to be
enforceable. The references to "Owner" or "Owners" in this Agreement shall
only apply to those parties that have executed this Agreement, as confirmed
by the Trustee, and the terms of this Agreement and all Schedules hereto
(including without limitation, the calculation of the Owners' Proportionate
Shares) shall be construed accordingly on a mutatis mutandis basis. Any
party named in this Agreement who is not one of the Original Signatories is
hereby acknowledged to be a Non -Participating Benefitting Owner. In the
event that a Non -Participating Benefitting Owner named in the Agreement
who is not one of the Original Signatories subsequently seeks to become a
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10.c) Report No. TES2014-16, Jerry Ball, Director, Transport...
party to this Agreement prior to the completion of the Master Plan, then such
party shall be subject to the process described in Section 8.3 regarding the
admission of additional parties to this Agreement.
12.17 Schedules - The following schedules are attached to and form an integral
part of this Agreement:
Schedule "A"
Schedule "B"
Schedule "C"
Schedule "D"
Schedule "E"
Schedule "F"
Legal Descriptions
Plan Depicting Preliminary Study Area
Terms of Reference
Estimated Master Plan Costs
Proportionate Shares
Owner Contact Information
The parties are signing this Agreement on the date above first written.
[REMAINDER OF PAGE LEFT BLANK INTENTIONALLY]
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THE CORPORATION OF THE TOWNSHIP OF
ORO-MEDONTE
Per:
Title:
Per:
Title:
I/we have authority to bind the Township corporation
16
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10.c) Report No. TES2014-16, Jerry Ball, Director, Transport...
CRAIGHURST LAND CORPORATION
Per:
Title:
Per:
Title:
I/we have authority to bind the corporation
17
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10.c) Report No. TES2014-16, Jerry Ball, Director, Transport...
HORSESHOE VALLEY LANDS LIMITED
Per:
Title:
Per:
Title:
I/we have authority to bind the corporation
18
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10.c) Report No. TES2014-16, Jerry Ball, Director, Transport...
FRED GRANT SQUARE LTD.
Per:
Title:
Per:
Title:
Uwe have authority to bind the corporation
KELLWATT LIMITED
Per:
Title:
Per:
Title:
Uwe have authority to bind the corporation
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10.c) Report No. TES2014-16, Jerry Ball, Director, Transport...
SKYLINE HORSESHOE VALLEY INC.
Per:
Title:
Per:
Title:
I/we have authority to bind the corporation
20
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10.c) Report No. TES2014-16, Jerry Ball, Director, Transport...
HORSESHOE CRAIGHURST CORRIDOR
LANDOWNERS GROUP INC.
Per:
Name:
Title:
I have authority to bind the corporation
21
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10.c) Report No. TES2014-16, Jerry Ball, Director, Transport...
SCHEDULE"A"
LEGAL DESCRIPTION OF OWNERS' LANDS
Craighurst Land Corporation
PIN #58527-0289 (R)
Part of south 1/2 Lot 42 Concession 1 Medonte; Oro-Medonte
PIN #58527-0294 (R)
Lots 20-25, 28, 31-34 Plan 91 Medonte; First Street Plan 91 Medonte; Part Craig
Street Plan 91 Medonte; Part Lot 41 Concession 1 Medonte; Part Lot 11, 18-19 Plan
91 Medonte; Oro-Medonte
PIN #58527-0288 (R)
Part North East 1/2 Lot 42 Concession 1 Medonte; Part South 1/2 Lot 42 Concession 1
Medonte; Oro-Medonte
Horseshoe Valley Lands Limited
Part Lots 3 & 4, Concession 4, Oro; Parts 6, 7, 8 (except 51M-741) 10, 11, 18, 19 &
22 on Plan 51R-30671; subject to easement on Parts 7, 10, 19 on Plan 51R-30671
in favour of Parts 1, 2, 3, 4, 5, 23 on Plan 51 R-30671 as in LT522875; Together with
easement over Parts 1, 2, 3, 4, 5 & 23 on Plan 51 R-30671 as LT522875; Subject to
easement over Part 2 on Plan 51 R-31902 as in SC108651; Subject to easement
over Part Lot 4, Concession 4 Oro being Part 1 on Plan 51 R-36465 as in SC773798;
Subject to easement over Part 1 on Plan 51 R-36466 as in SC774226; Oro-Medonte;
PIN: 740565-0123 (LT)
Part Lots 3 & 4, Concession 4, Oro; Parts 12, 13, 14, 16 & 17 on Plan 51R-30671;
Subject to easement over Pars 13, 16 & 17 on Plan 51 R-30671 in favour of Parts 1,
2, 3, 4, 5 & 23 on Plan 51 R-30671 as in LT522875; Together with easement over
Parts 1, 2, 3, 4, 5 & 23 on Plan 51 R-30671 as in LT522878; Together with easement
over Part Lot 4, Concession 4, Oro being Part 1 on Plan 51 R-36465 as in SC773798,
Oro-Medonte;
PIN: 74055-0120 (LT)
Part Lots 3 & 4, Concession 4, Oro; Part 15 on Plan 51R-30671; Together with
easement over Parts 1, 2, 3, 4, 5 & 23 on Plan 51 R-30671 as in LT522878; Together
with easement over Part Lot 4, Concession 4, Oro being Part 1 on Plan 51 R-36465
as in SC773798, Oro-Medonte;
PIN: 74055-0121 (LT)
Part Lot 4, Concession 4, Oro; Part 1 on Plan 51R-35260; Subject to LT327069,
Subject to LT522878; Together with easement over Parts 7, 9, 10, 13, 16, 17, 19 &
20 on Plan 51 R-30671 as in LT522875; Together with easement over Part Lot 4,
Concession 4, Oro; Part 1 on Plan 51 R-36465 as in SC773798, Oro-Medonte;
PIN: 74055-0223 (LT)
Block 67, Plan 51 M-741, Oro-Medonte; Subject to easement over Part 20 on Plan
51 R-30671 as in LT522875; Subject to easement as in SC108665 together with
easement over Parts 1, 2, 3, 4, 5 & 23 on Plan 51 R-30671 as in LT522878;
PIN: 74055-0191 (LT)
Block 68, Plan 51 M-741, Oro-Medonte; Subject to easement over Part 7 on Plan
51 R-30671 as in LT522875; Subject to easement as in SC108651 together with
easement over Parts 1, 2, 3, 4, 5 & 23 on Plan 51 R-30671 as in LT522878;
PIN: 74055-0192 (LT)
Block 69, Plan 51 M-741, Oro-Medonte; Subject to easement over Part 7 on Plan
51 R-30671 as in LT522875; Subject to easement as in SC108651 together with
easement over Parts 1, 2, 3, 4, 5 & 23 on Plan 51 R-30671 as in LT522878;
PIN: 74055-0193 (LT)
Page 46 of 139
10.c) Report No. TES2014-16, Jerry Ball, Director, Transport...
Horseshoe Valley Lands Limited (cont'd)
Block 70, Plan 51 M-741, Oro-Medonte; Subject to easement over Part 7 on Plan
51 R-30671 as in LT522875; Subject to easement as in SC108665 together with
easement over Parts 1, 2, 3, 4, 5 & 23 on Plan 51 R-30671 as in LT522878;
PIN: 74055-0194 (LT)
Parcel 1-3, Section 51, Med-3; Part Lot 1, Concession 3; Medonte; Part 1 on Plan
51 R-30016, together with Parts 1 & 2 on Plan 51 R-22624 as in LT236559, subject to
easement as in SC663268, Oro-Medonte;
PIN: 58527-0451
Parcel 1-9, Section 51, Med-4; Part Lot 1, Concession 4, Medonte; Part 1 on Plan
51 R-18529, subject to LT313815, Oro-Medonte;
PIN: 58527-0461 (LT)
Parcel 1-6, Section 51, Med-4, Part Lot 2, Concession 4 Medonte, Part 3 on Plan
51 R-8682, subject to LT313815, Oro-Medonte;
PIN: 58527-0463 (LT)
Part of Lot 1, Concession 4, Medonte, Part Lot 2, Concession 4, Medonte, Part 1 on
Plan 51 R-35261 except Part 1 on Plan 51 R-36976 subject to an easement as in
LT327069, together with an easement over Part 1 & 2 on Plan 51 R-22624 as in
LT236559, together with an easement Part 10, 11, 12 & 13 on Plan 51 R-32830 as in
SC550482 subject to an easement as in SC774233, subject to an easement as in
SC774235; Township of Oro-Medonte;
PIN: 58527-0470 (LT)
Parcel 1-20, Section 51, Oro -4; Part Lot 1, Concession 5, Oro Part 3 on Plan 51R-
20347; Oro-Medonte
PIN: 74056-0052 (LT)
Kellwatt Limited and Fred Grant Square Ltd.
PIN 74055-0217: PT of Lot 4 Con 4 ORO as in R01339448 except Part 1 PL
51 R32880; Oro-Medonte
PIN 74055-0218: PT of Lot 4 Con 4 ORO being Part 1 PL 51R32880; Oro-Medonte
Skyline Horseshoe Valley Inc.
PIN 74053-0262 (LT)
PCL 1-3 SEC 51 -ORO -3; PART OF LOT 1 CON 4 ORO DESIGNATED AS PTS 2, 3 & 4 ON
PL 51R10977; TOGETHER WITH AN EASEMENT OVER PT 1 PL 51R10977 AS IN
LT42536; SUBJECT TO AN EASEMENT AS IN LT472332; TOGETHER WITH AN
EASEMENT OVER PT OF LTS 3 & 4 CON 4 ORO BEING PT 1 ON PL 51R36466 AS IN
SC774226; TOGETHER WITH AN EASEMENT OVER PT OF LT 2 CON 4 MEDONTE
BEING PT 2 ON PL 51R36464 AS IN SC774233; TOGETHER WITH AN EASEMENT OVER
PT OF LT 2 CON 4 MEDONTE BEING PT 1 PL 51R36464 AS IN SC774235; TOWNSHIP
OF ORO-MEDONTE
Page 47 of 139
10.c) Report No. TES2014-16, Jerry Ball, Director, Transport...
Skyline Horseshoe Valley Inc. (cont'd)
1°141153 66 TT wore stEsifete (IIm/ $Irl,714
VII11.1II,,VOIN1 FT PESEIFIVE P11,.1151Y7 ONO; c21.2(242T,EPONII
4,4559343 C1,0773,$1411113041/7317..
PIN 54552 - 431°,111.1 LT" 159,34estlEsiTime 4355 Smog
514.1,". A RE RIP EXCITP"r P75:3 P„ r 5157;26242 PT 34 51R2,2I:130, srr
CASEMENT ,11,31 41RID:5042N, CNI1O-IMIEDONTEI
45"153E515* 1)R(1.Iik1I1111.1)IN"rP,
1731,54:425;;10330,
P;IN 7,44)53 02,13 LT Antera/trIE1srate Fee, 6i23*6d
24354495453443 PC1„, 134-990 51 45,51:02,35 PTIT 1 COS 4 019.0 r"7 „ 2 4, :51711552,53 'TM PT
51141:913717 113 PT 3,, 557,115cag AS IN "T",,12v p2'. 5,11R13 11 419 1IN 1., 14 1 8;
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Page 48 of 139
10.c) Report No. TES2014-16, Jerry Ball, Director, Transport...
Skyline Horseshoe Valley Inc. (cont'd)
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Page 49 of 139
10.c) Report No. TES2014-16, Jerry Ball, Director, Transport...
Skyline Horseshoe Valley Inc. (cont'd)
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Page 50 of 139
1O.c\ Report No. TES2O14-16' Jerry Ball, Director, Transport...
Figure 1
Preliminary
N~~ Std Area
Figure 1 shows a preliminary Study Area in Red along with the Craighurst Secondary Plan and Horseshoe
Valley Development Node areas shown in Blue. It is expected that this is preliminary only and subject to
review and feedback from the Project Team at the outset of the study.
411011101110
VIZSZ IA 76 11
Terms of Reference
Horseshoe Craighurst Corridor — Water, Wastewater and Roads Master PIan page 6
Page 51 of 139
10.c) Report No. TES2014-16, Jerry Ball, Director, Transport...
HORSESHOE CRAIGHURST CORRIDOR
WATER, WASTEWATER AND TRANSPORTATION
MASTER PLAN
Request for Proposals
FOR THE PROVISION OF CONSULTING SERVICES
for
Horseshoe Craighurst Corridor Landowners Group Inc.
In the Township of Oro-Medonte
May 22, 2014
Page 52 of 139
10.c) Report No. TES2014-16, Jerry Ball, Director, Transport...
Municipal Class Environmental Assessment Study
Horseshoe Craighurst Corridor Water, Wastewater and Transportation Master Plan
TERMS OF REFERENCE
TABLE OF CONTENTS
1.0 OVERVIEW page
1.1 Introduction 1
1.2 Study Objectives 1
1.3 Background 2
1.4 Master Plan Approach 5
1.5 Study Area 6
1.6 Reference Materials 7
2.0 PROJECT MANAGEMENT
2.1 Project Team Management 8
2.2 Technical Agencies Consultation 8
2.3 Community Liaison Committee 9
2.4 First Nations and Metis Engagement 9
2.5 Public Consultation 9
2.6 Progress Reporting 10
2.7 Number of Meetings 10
2.8 Study Schedule 10
3.0 MASTER PLAN STUDY TASKS (Phases 1-2)
3.1 Problem Statement
3.2 Background Review and Analysis
3.3 Identification of Alternative Solutions
3.4 Evaluation/Selection of Preliminary Preferred Alternative Solutions
3.5 Public Consultation
3.6 Master Plan Documentation / Notice of Completion
3.7 Milestone Decisions - Defer or Proceed
4.0 ENVIRONMENTAL STUDY REPORT (Phases 3-4)
12
12
14
15
15
16
4.1 Master Plan Review and Start up 17
4.2 Evaluation/Selection of Preliminary Preferred Alternative Designs 17
4.3 Public Consultation 18
4.4 ESR Documentation / Notice of Completion 19
5.0 CONSULTANT REQUIREMENTS
5.1 Expertise on Consulting Team 20
5.2 Time -Task Template 20
5.3 Study Schedule 21
6.0 SUBMISSION OF PROPOSAL
6.1 Form of Proposal 22
6.2 Addenda 22
6.3 Scoring Summary for Proposal Submissions 22
6.4 Mandatory Meeting 23
6.5 Selection of Consultants 23
6.6 Submission 23
Figure 1: Study Area page 6
Appendices A : Time -Task Template B : Study Schedule C: References
Page 53 of 139
10.c) Report No. TES2014-16, Jerry Ball, Director, Transport...
Municipal Class Environmental Assessment Study
Horseshoe Craighurst Corridor
Water, Wastewater and Transportation Master Plan
TERMS OF REFERENCE
1.0 OVERVIEW
1.1 Introduction
The Horseshoe Craighurst Corridor Landowners Group Inc. ("landowners") and the Township of Oro-
Medonte ("Township") have identified a need to undertake a study to prepare the Horseshoe Craighurst
Corridor Water, Wastewater and Transportation Master Plan for the Horseshoe Craighurst Corridor
Development area (see Figure 1, Study Area). The Horseshoe Craighurst Corridor Landowners Group Inc.
will be the lead proponent for this study to be carried out in compliance with the Municipal Engineers
Association Class Environmental Assessment for Municipal Projects, 2000 as amended in 2007 and 2011
("Class EA").
The Horseshoe Craighurst Corridor Development area in the Township of Oro-Medonte has been
identified as an appropriate Study Area in which to undertake a Class EA study to address water,
wastewater and transportation projects for future development in the Horseshoe Craighurst Corridor
Development Area. The landowners' purpose is to identify appropriate servicing solutions for future
development in the Horseshoe Craighurst Corridor Development Area in conjunction with Township of
Oro-Medonte. While no new or improved arterial and collector roads have been identified as subject to
Class EA requirements, the location of new and improved road projects must also be considered as part
of this study and the selected consultants are expected to liaise with proponents of ongoing
transportation studies in the area.
The Horseshoe Craighurst Corridor is serviced by both the private sector and the Township and this
study is intended to identify both types of servicing and offer solutions that will clarify the roles and
responsibilities of both. This review could result in some shared municipal servicing options for both the
Craighurst and the Horseshoe Valley Secondary Plan areas along Horseshoe Valley Road (Simcoe Road
22).
1.2 Study Objectives
The purpose of this study is to identify water, wastewater and transportation solutions for future
growth in the Horseshoe Craighurst Corridor Development Area and to do so in a comprehensive,
environmentally sound planning process with public participation to facilitate dialogue between parties
with a number of competing interests. The following objectives must be achieved:
1. Protect the environment, as defined in the Environmental Assessment Act, through the wise
management of resources. This goal will be met through study, consultation with the general
and affected public and agencies, monitoring and mitigation.
2. Recommend projects which can meet the Horseshoe Craighurst Corridor Water and Wastewater
servicing and transportation needs with minimal disruption to the existing residents, business
owners and to the natural environment.
Terms of Reference
Horseshoe Craighurst Corridor — Water, Wastewater and Roads Master Plan page 1
Page 54 of 139
10.c) Report No. TES2014-16, Jerry Ball, Director, Transport...
3. Involve participation of a broad range of stakeholders including First Nations and Metis in the
study process to allow for sharing of ideas, education, testing of creative solutions and
developing alternatives.
4. Document the study process in compliance with all phases of the Class Environmental
Assessment process.
1.3 Background
Horseshoe Valley and Craighurst are located approximately 2 kilometers apart along Horseshoe Valley
Road West (County Road 22) in the Township of Oro-Medonte, County of Simcoe. The subject lands to
be considered for servicing as part of this Master Plan include:
Horseshoe Valley Development Node which includes approximately 1,040 residential units, a
commercial/recreational area, a fire hall and a police detachment with a total estimated equivalent
population of 3,820. Development in Horseshoe Valley is generally centered around Horseshoe Resort,
a four -season resort including alpine and nordic skiing, two golf courses and an adventure park.
There are a number of planned developments in the Development Node that will require municipal
servicing in the future. In the Horseshoe Valley Development Node it is anticipated that up to
approximately 2,750 units additional residential units could be built.
The Horseshoe Valley Development Node (shown on Schedule D to the Official Plan) is subject to the
specific policies of the Township Official Plan, 2007. It is the Township's policy that the proposed
residential, commercial and recreational uses in the node be developed primarily on full water and
wastewater services (C14.3). Please note that given that the Provincial Growth Plan was approved since
the Official Plan was last updated, the density targets found in the Official Plan are likely to be
reconsidered by the Township in consultation with the landowners and the final unit counts may
change.
Craighurst is a Rural Settlement area which has a resident population of approximately 282 persons (in
94 residences).
The Craighurst Secondary Plan area (adopted by Township May 27, 2009 but not approved by the
County of Simcoe) established an expanded Secondary Plan boundary with an additional 69 hectares for
development to accommodate up to 700 new residential units. This would create a total Craighurst
population of approximately 1,900 persons. The Secondary Plan also provide for a new school and place
of worship as well community core commercial and community use areas.
Horseshoe Craighurst Corridor
Landowners in both the Horseshoe Valley Development Node and the Craighurst Secondary Plan areas
are interested in developing and assessing water and wastewater servicing options which will use
combinations of existing and new infrastructure for both Horseshoe Valley and Craighurst settlement
areas. (Note that while the Edgar Centre Special Policy Area (C16 in the Official Plan) is included in the
Study Area for this Master Plan, development in Edgar is not included in the Horseshoe Craighurst
Corridor servicing strategy.)
Past studies for areas in the Horseshoe Craighurst Corridor have identified the existing servicing
systems, drainage and roads and some of the needs for improvements as follows:
Terms of Reference
Horseshoe Craighurst Corridor — Water, Wastewater and Roads Master Plan page 2
Page 55 of 139
10.c) Report No. TES2014-16, Jerry Ball, Director, Transport...
WATER SUPPLY
Horseshoe Valley
• Within the Horseshoe Valley development node there are two separate water supply systems.
• A water system is owned and operated by the Township (zone 2):
o two groundwater wells;
o pumphouse facility for chlorination and water quality monitoring;
o chlorine contact loop;
o elevated water storage tank; and,
o distribution system.
• Approximately 584 units are connected to the municipal drinking water system.
• Horseshoe Resort (Skyline Utilities, zone 1 system) supplies its own drinking water from a private
well and water distribution system. In addition, the resort operates a private well for snow -making
and golf course irrigation. Horseshoe Resort provides drinking water to residences on the north
side of Horseshoe Valley Road West as well as those along Birch Grove Drive and Country Club
Lane on the south side of Horseshoe Valley Road West.
• The Hydraulic Analysis for the Horseshoe Valley Water Distribution System, completed by AECOM
in October 2012, analyzed the possibility of integrating the existing residential areas into the
existing municipal system and included demands for future developments within the study area.
The analysis determined the need for additional water supply capacity in order to meet future
water demands in the system.
• A Class EA Study is currently being undertaken by the Township of Oro-Medonte for the
"Horseshoe Valley Lands" to expand and upgrade the groundwater wells and make upgrades to
the water pumping capacity to serve future residential development in the Horseshoe Valley
Secondary Plan. This activity will carry on independently from the Horseshoe Craighurst Corridor
Master Plan.
Craighurst
• Craighurst is currently serviced with a Municipal Water System for 51 units including:
o Three ground water wells;
o in -ground reservoir (located under the high lift pump building); and,
o chlorination in the pumphouse;
o distribution system.
• In 2009 with the adoption of the Secondary Plan, a Class EA Study was completed which
recommended that the Township install additional wells to supplement the water system.
WASTEWATER
Horseshoe Valley
• The existing development in the Horseshoe Valley settlement area is serviced by a combination of
private septic systems and a privately owned and operated wastewater treatment plant. The
owner of the wastewater treatment plant is Skyline Utility Services Inc.
• The Horseshoe Valley wastewater treatment plant is located in Horseshoe Valley has a rated
capacity of 810 m3/day average daily flow and 2,795 m3/day peak flow. The plant operates year
round, and services the Horseshoe Valley Resort as well as various other associated housing and
condominium complexes.
Terms of Reference
Horseshoe Craighurst Corridor — Water, Wastewater and Roads Master Plan page 3
Page 56 of 139
10.c) Report No. TES2014-16, Jerry Ball, Director, Transport...
• The wastewater treatment plant features secondary treatment based on sequencing batch reactor
(SBR) process technology, with a single-step mechanical screen housed inside the inlet works, two
open air grit removal channels, three open air SBRs, three continuous contact tertiary sand filters
housed inside the main building, three effluent disposal ponds located at the rear of the plant, one
totally enclosed sludge storage tank, an enclosed alum chemical dosing system, and one open
sludge storage pond located on the west side of the plant.
Craighurst
• The rural settlement of Craighurst is served by individual septic systems. and does not have a
Municipal Wastewater Treatment Plant.
• At the time of the adoption of the Secondary Plan, a Class EA Study was completed which
recommended that the Township install additional wells to supplement the water system and
construct a new wastewater treatment plant using subsurface disposal.
ROADS
• The residents and businesses in Horseshoe Craighurst Corridor rely on the Horseshoe Valley Road
(County Road #22) as the main spine to provide intra -community transportation needs.
• At this time, the County of Simcoe is undertaking a Transportation Master Plan to recommend an
overall plan for transportation for the County's road system.
• Also, a Class EA Study is currently underway to improve Horseshoe Valley Road 2.5 km east and west
of Horseshoe Valley Resort Main Entrance to include pavement rehabilitation, roadside safety
upgrades, drainage improvements and widening to three lanes to accommodate of truck climbing
lanes in both the eastbound and westbound directions (second Public Information Centre was held
May 12, 2014).
• For this Master Plan, the selected consultant will review the state of the existing arterial and
collector roads in Horseshoe Craighurst Corridor and monitor the proposed construction and/or
upgrading of roads. This will assist in the assessment of the need for one or more collector and
arterial roads to integrate with the existing and proposed local, County and provincial roads
• Roads internal to plans of subdivision will be addressed by individual developers
STORMWATER MANAGEMENT
• Stormwater management facilities for proposed development generally fall under the requirements
for a developer and are not subject to the Municipal Class EA (Schedule A). Such projects will be
addressed and constructed by individual developers prior to final registration of plans of subdivision.
• If a new or upgraded approach to drainage and stormwater management is required for existing
built up areas of the Horseshoe Craighurst Corridor, these projects should be identified and
considered along with the water, wastewater and roads projects as part of the Master Plan.
• It is anticipated that stormwater management projects will be Schedule A or A+.
Terms of Reference
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1.3.4 Stormwater Management
• Stormwater management facilities for proposed development generally fall under the requirements
for a developer and are not subject to the Municipal Class EA (Schedule A). Such projects will be
addressed and constructed by individual developers prior to final registration of plans of subdivision.
• If a new or upgraded approach to drainage and stormwater management is required for existing
built up areas of the Horseshoe Craighurst Corridor, these projects should be identified and
considered along with the water, wastewater and roads projects as part of the Master Plan.
• It is anticipated that stormwater management projects will be Schedule A or A+.
1.4 Master Plan Approach
To determine projects which could be planned and implemented for the mutual benefit of the existing
residents, businesses and landowners in the Horseshoe Craighurst Corridor, the landowners propose to
carry out this study in compliance with Master Plan requirements of the Class EA as set out in Approach
#2 in Appendix 4 of the Class EA.
The Class EA Study will be undertaken as follows:
• one Master Plan process in compliance with Phases 1 and 2 of the Class EA planning process
which will establish the general location and the type of water, wastewater and road facilities
subject to Schedules B and C which best address the Class EA problem or opportunity
statement. Study tasks to meet this goal are set out in Section 3.0;
• one Environmental Study Report in compliance with Phases 3 to 4 of the Class EA planning
process which will establish the site specific location and details about the water, wastewater
and roads facilities subject to Schedule C which were identified in the Master Plan. Study tasks
to meet this goal are set out in Section 4.0.
A Notice of Completion for Schedule B projects is expected to be issued at the conclusion of Phase 2
(completion of Master Plan) and a Notice of Completion for two Schedule C projects is expected to be
issued at the conclusion of Phase 4 (completion of Environmental Study Report). See Section 3.7 for
information about the assumptions to be used in the completion of Phases 3-4.
This RFP has set out a Class EA study process to conform to the above -noted levels of study in
compliance with the Class EA and considered appropriate by the landowners and the Township. The
landowners, in consultation with the Township of Oro-Medonte, reserve the right to update the Class EA
study process to accommodate additional information received during the course of the study, as
appropriate. which may be carried out at a later date dependent on the need and timing of specific
projects.
1.5 Study Area
The primary Study Area will consist of the area surrounding the Horseshoe Craighurst Corridor
Development area. See Figure 1, Preliminary Study Area.
Upon the identification of alternatives or alternative design concepts, revisions to the Study Area
boundaries may be made in order to more accurately depict the proposed alternatives anticipated and
the potential for environmental impacts or mitigation.
Terms of Reference
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Figure 1: Preliminary Study Area
Figure 1 shows a preliminary Study Area in Red along with the Craighurst Secondary Plan and Horseshoe
Valley Development Node areas shown in Blue. It is expected that this is preliminary only and subject to
review and feedback from the Project Team at the outset of the study.
Terms of Reference
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1.6 Reference Materials
Several previous studies have identified the need for capacity improvements within the Horseshoe
Craighurst Corridor Development area. The previous studies are listed in Appendix C: References and,
except for publically available municipal documents, it is not anticipated that the references will be
made available to candidate consultants. The previous studies have examined numerous broad
alternative scenarios for the development of water, wastewater and transportation projects in each of
the settlement areas in the Horseshoe Craighurst Corridor. The Horseshoe Craighurst Corridor Master
Plan will build on these alternatives, introduce additional alternatives where appropriate and provide an
examination/evaluation of alternatives to identify ultimate servicing requirements for the Horseshoe
Craighurst Corridor Development area. Only reasonable alternative solutions will be carried forward for
consideration as required to comply with the Class EA planning process.
As a first step in the study the selected consultant will be provided a copy of reference materials listed in
Appendix C and is expected to review them and determine which ones are relevant to this study. The
selected consultant is also expected to identify other reference materials that may be needed for this
study and review new materials as they become available.
Terms of Reference
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2.0 PROJECT MANAGEMENT
2.1 Project Team Management
This project is being undertaken by the Horseshoe Craighurst Corridor landowners who will enter into a
consulting services contract with a selected consultant. The proposed structure of the study will involve
a Project Team consisting of the selected consultant's Project Manager, members of the landowners'
group and Township staff (or their consultant representative). The technical agencies, public and the
Community Liaison Committee will provide input to the Project Team.
Project Team
The Project Team will meet approximately six times over the course of the study. The Project Team will
consist of:
• Selected Consultant Project Manager - Chair
• Landowners' representatives including:
• Skyline Horseshoe Valley Inc.
• Horseshoe Valley Lands
• Craighurst Land Corp
• Kellwatt Limited
• Mr. Jerry Ball, Director, Transportation & Environmental Service
Township of Oro-Medonte
• Mr. Rick Groves, AECOM
Township of Oro-Medonte Engineering Consultant
In addition to administering the project on a day-to-day basis, the Project Team will provide liaison
amongst the landowners, Township of Oro-Medonte Council and Senior Management and the selected
consultant Team.
It is anticipated that the Project Team will invite additional persons representing various areas of
expertise (i.e., environment, land use, water, wastewater and transportation) on an as -needed basis.
The Project Manager will lead the Project Team and guide the tasks and functions of the overall study on
behalf of the landowners and in consultation with the Township of Oro-Medonte.
The duties of the Project Team will include:
• Providing project direction;
• Securing landowners' and Township input;
• Sounding board for ideas;
• Reviewing all technical input; and,
• Oversee project schedule.
2.2 Technical Agencies Consultation
The selected consultant, on instructions from the Project Team, will maintain a high level of contact with
key technical agencies at an appropriate level to reflect their interests. Early involvement of technical
agencies such as the Ministry of Transportation, Ministry of the Environment, Nottawasaga Valley
Conservation Authority and County of Simcoe is critical to the successful completion of the study. The
Terms of Reference
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purpose of the contact with these key technical agencies is to involve directly affected technical
agencies, in an in-depth manner as the study progresses. This contact will assist the Project Team to
engage these agencies in a positive way and maintain open lines of communication. The selected
consultant will be responsible for the taking and distributing of minutes, preparing agendas, preparing
technical summaries for all Technical Agencies meetings.
Agencies to be consulted include, but are not limited to:
• Ministry of Transportation
• Ministry of Natural Resources
• Ministry of Environment
• Ministry of Municipal Affairs
• Nottawasaga Valley Conservation
• Department of Fisheries and Oceans, as needed
• County of Simcoe
• Severn Sound Environmental Association
• Couchiching Conservancy
• Major utility companies
The role of the technical agencies will be to provide technical input and guidance per their mandate to
the Project Team.
2.3 Community Liaison Committee
In recognition of the important role of key Horseshoe Craighurst Corridor stakeholders in the
development of this Master Plan and Environmental Study Report, a Community Liaison Committee will
be created with 8-11 invited representatives of local business, residential or environmental interest
groups who are deemed by the Project Team to have an interest in the outcome of this study. It is
anticipated that members will meet twice with each meeting taking place prior to the Public Open
Houses.
2.4 First Nations and Metis Engagement
Whether or not archaeological and cultural sites are identified as potentially significant to First Nations
and/or, Metis an engagement program with First Nations and Metis will be undertaken. The selected
consultant will review these matters at the outset of the study with the Project Team and develop an
appropriate plan to engage with First Nations including the steps to consult, inform and engage.
An allowance of two meetings to engage First Nations and Metis should be included within the
allocation for stakeholders meetings.
2.5 Public Consultation
Public consultation is important to the success of this study. Gaining public input through a public
participation process that provides opportunities for learning, sharing and responses will be paramount.
The selected consultant will be expected to lead and to provide support and technical services for the
Public Open Houses and do such tasks as facilitate public forums, prepare and maintain mailing lists and
Terms of Reference
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advertisements and respond to inquiries. The selected consultant will be responsible for the taking and
distributing of minutes, preparing agendas, preparing technical summaries, creating display materials
and providing professional staff to assist at public forums.
At regular intervals, including project commencement, prior to either of the Public Open Houses and
Notices of Completion, the Township website will be updated with relevant public documents. The
selected consultant will supply the Township with these materials for the website in consultation with
the Project Team.
The general public will have the opportunity to learn about and provide input at following points in the
study process:
1. Updates provided on the Township website at key points;
2. Public Open House #1
• to review evaluation and recommended preferred solutions (Phase 2); and,
3. Notice of Completion for Schedule B projects
• to publish the Master Plan for public review and comments, and
• to provide an opportunity for review of Schedule B projects and elicit any requests for Part 11
Orders for Schedule B projects
4. Public Open House #2
• to review evaluation and recommended preferred alternative design concepts for Schedule
C projects (Phase 4); and,
5. Notice of Completion for Schedule C projects
• to publish the Environmental Study Report(s) for public review and comments, and
• to provide an opportunity for review of Schedule C projects and elicit any requests for Part 11
Orders for Schedule C projects
The general public will be contacted via mailed notices and newspaper notices placed in local
newspapers, Township website and potentially on signs in the community (methods to be finalized by
the Project Team).
2.6 Progress Reporting
After each group of study tasks (set out below in Sections 3.0 and 4.0) is completed, the selected
consultant will prepare a Progress Report including a summary of the data collected, analyses
completed, and any input or comments received. If applicable, these reports will also include responses
to external comments made and any revisions to the process required to respond to external comments
made. The format should be reflective of the final content of the relevant sections of the Master Plan
and Environmental Study Reports, with references to other study documents as needed. These progress
reports, taken together, will form the basis of the Master Plan and the Environmental Study Reports.
These progress reports should be in a form suitable for reproduction, in whole or in part, for use in a
public forum and be provided to the Project Team electronically.
2.7 Number of Meetings
The selected consultant will be required to participate in meetings during the study to provide detailed
consultation with directly affected parties. For each part of the study (i.e., Master Plan and ESR) the
Consultant should budget appropriate time for preparation, attendance and follow up for the following
meetings:
Terms of Reference
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Committee or Group
Master
Plan
ESR
Total
Project Team meetings
3
3
6
Key technical agencies and Stakeholders
meetings (e.g., MTO, MOE, MNR, County,
NVCA, includes First Nations/Metis
engagement)
3
3
6
Community Liaison Committee meetings
1
1
2
Presentation to Township of Oro-Medonte
Planning Committee and/or Council
1
1
2
Public Open Houses
1
1
2
2.8 Study Schedule
It is anticipated that the selected consultant will be able to bring the appropriate resources to complete
this study in an efficient timeframe. A blank timetable is attached in Appendix B: Study Schedule. This
project schedule is to be completed by each consulting team and submitted along with the proposal. At
project start-up, the schedule will be reviewed and refined in discussion with the Project Team.
The satisfactory completion of the Class EA process for the Schedule B projects (Phases 1-2 of the Class
EA) is an important milestone in this study (see Section 3.7). At their sole discretion, the Project Team
reserves the right to re-evaluate the work completed and Schedule C projects recommended at that
stage. Taking into account the recommendations of the selected consultant, the Project Team may
proceed with one Environmental Study Report for recommended projects or defer the study process.
See also Section 3.7 of this RFP.
Terms of Reference
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3.0 MASTER PLAN STUDY TASKS (Phases 1-2)
The tasks associated with the completion of the Master Plan are listed below. They have been grouped
into main headings each representing decision points or areas of similar types of tasks/analyses. The
study tasks/process has been structured to achieve compliance with the Environmental Assessment
process of the Class EA. Any proposed revisions to the study tasks/process outlined herein should
address this objective. Unless otherwise specified, the selected consultant will complete each task listed
below.
3.1 Problem Statement (Class EA Phase 1)
1. Initial review of all available background studies. As required by the Class EA, compile
background information on the following topics within the Study Area, as deemed relevant and
appropriate by the Project Team:
Social Environment
Natural Environment
Land Uses
Environmentally sensitive areas
Community structures
ANSI's
Planned population and employment growth
Woodlots
Planned Construction projects
Creeks
Heritage resources
Fisheries
Archaeological resources
Wetlands
Agricultural lands
Wildlife and Birds
Vegetation
Existing water, wastewater services and roads
Groundwater/source protection
2. Refine the project schedule for the Class EA study and confirm Study Tasks in consultation with
Project Team and landowners.
3. Prepare the draft problem statement in consultation with the Project Team.
4. Prepare a draft engagement program with First Nations and Metis in consultation with the
Project Team.
5. Project Team to review and provide input into:
• problem statement/opportunities/purpose of the study;
• project schedule;
• availability of background reports;
• population and growth areas;
• select members for invitation to Community Liaison Committee;
6. The Project Team will send letters to Technical Agencies and identified stakeholders to outline
the study purpose and steps to be undertaken in the study, solicit initial comments and confirm
the mailing list.
3.2 Background Review and Analysis (Class EA Phase 2)
Terms of Reference
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1. Complete review of all available background studies in the Study Area including land uses,
topography, existing servicing systems, roads and natural features in the Study Area. This initial
review will rely primarily on existing sources provided by the staff of the Township of Oro-
Medonte, previous studies and development applications and published studies by others (e.g.,
County of Simcoe).
2. Based on input from the Project Team on population projections and growth areas, the selected
consultant will:
a) Identify proposed service areas, water demands and wastewater generation rates. Based
on historical water and wastewater data from Horseshoe Craighurst Corridor and other
similar communities, wastewater effluent limits must be confirmed with MOE and NVCA
to ensure that only reasonable wastewater alternatives are considered. Similarly,
existing and proposed potable water sources must be confirmed.
b) Identify existing road capacity concerns and proposed new/improved road projects being
undertaken by others and summarize gaps and future study requirements.
3. Identify study gaps for discussion with the Project Team and Technical Agencies. For example,
where and to what extent will additional study be required to identify social, cultural,
archaeological, natural or technical conditions? In addition, fieldwork gaps will be identified for
completion of Class EA Phase 2 to provide necessary information to understand the social,
natural and technical environment.
4. Prepare Progress Report #1 describing the problem statement, background studies and their
findings, assumed population and growth areas, Profile of the Study Area including study gaps,
water demands, wastewater generation rates, traffic demands and roads needs, other
evaluation criteria, and initial alternative identification.
3.3 Identification of Alternative Solutions (Class EA Phase 2)
1. Complete data collection per identified study gaps in consultation with Project Team and
individual stakeholders or technical agencies.
2. The Project Team will identify alternatives including combinations of alternatives which would
meet the problem statement and address the study objectives. Only reasonable alternatives
and combinations of alternatives which meet the study objectives will be carried forward. The
selected consultant will provide descriptions of each alternative solution and maps and other
supporting materials for review by the Project Team.
As required by the Class EA process, address the following activities (singly or in combination) as
part of the possible alternatives:
• Water
- New water source(s)
- Existing water source(s)
- New water treatment facility(ies)
- Existing water treatment facility(ies)
- Type and location of treatment
Terms of Reference
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- Water Storage and pumping requirements
- Conveyance of water supply to new/existing population
• Wastewater
- New wastewater treatment facility(ies)
- Existing wastewater treatment facility(ies)
- Type and location of treatment
- Collection of wastewater from new/existing population
- Disposal of wastewater effluent
• Arterial and Collector Roads
- improvements on existing roads
- new roadway(s) on new alignment(s)
- non-structural improvements (signing, traffic optimization
- diversion of traffic to other roads
- other traffic management measures (e.g., truck lanes)
- traffic demand management measures
or traffic control)
In each of the series of possible solutions, the Master Plan will address the "Do Nothing"
alternative to provide a baseline comparison for solutions and the "Limit Community Growth"
alternative.
3. The Project Team will refine the social/environmental/technical criteria for the evaluation of
alternatives which is suitable for the Study Area conditions and the proposed alternatives.
Standard evaluation criteria include, but are not be limited to, the following topics:
Standard Potential Evaluation Criteria
Social Environment
Natural Environment
Land Use
Environmentally sensitive areas
Community cohesiveness
ANSI's
Noise
Woodlots
Construction Impacts
Creeks
Heritage
Fisheries
Archaeology
Wetlands
Agricultural land
Wildlife and Birds
Quality of Life - Health and Safety
Vegetation
Air quality
Technical — water, wastewater and roads
Ability to satisfy design criteria
Cost
Capacity
Capital
Roadway & Traffic Safety
Operating
Reliability
Approvability
Land Requirements
Structural Considerations
Maintenance and operating needs
Terms of Reference
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3.4 Evaluation and Selection of Preliminary Preferred Solutions (Class EA Phase 2)
1. The selected consultant will assess alternatives using the selected evaluation criteria and select
preliminary preferred solutions. This will be an iterative evaluation process, including
refinement of alternatives, new options and combinations as they arise. A matrix evaluation
method may be employed to ensure that each alternative is assessed against the same criteria.
2. Based on the Study Area Profile and selected evaluation criteria, the Project Team will assess the
mitigation available to address any potential impacts and then assess the net effects (after
mitigation) of each of the alternative water, wastewater and transportation solutions. At this
stage, the location of each of the preliminary preferred alternatives will be presented in
sufficient detail so that mitigation methods can be assessed and environmental impacts
addressed.
3. The selected consultant will identify the preliminary preferred alternatives or combination of
alternatives. This assessment will address the advantages and disadvantages of each alternative
solution and clearly state the reasons for the selection of the preliminary preferred alternatives.
This assessment may use a single project -by -project method or take a systems approach.
4. Project Team to review and provide input into:
• alternatives and combinations of alternatives;
• criteria by which alternatives will be evaluated.
• evaluation of alternatives;
• preliminary preferred solutions; and,
• Public Open House information.
5. Host Community Liaison Committee #1 to review and provide input into Phases 1-2 Class EA
process.
6. Presentation to Township of Oro-Medonte Committee or Council to update on study progress
and provide information for upcoming Public Open House #1.
7. Prepare Progress Report #2 including documentation of all alternatives, evaluation criteria, the
evaluation of alternatives and the preliminary preferred solutions.
3.5 Public Consultation (Class EA, Phase 2)
1. The selected consultant will prepare a letter to all persons on the mailing list (i.e., public,
stakeholders and technical agencies) and publish notices in local newspapers advertising the
Public Open House and soliciting comments on the Master Plan.
2. The Project Team will host Public Open House #1 to solicit public comments and suggestions on
the following:
• Problem statement;
• Existing conditions/background/Study Area Profile;
• Alternative solutions;
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• Evaluation criteria;
• Evaluation of alternative solutions, and
• Preliminary preferred solutions.
3. The selected consultant will prepare Progress Report #3 to document the results of the Public
Open House by compiling a summary of the comments and questions received along with a
listing of the responses. The Project Team will distribute this summary to all persons on the
mailing list (including technical agencies).
3.6 Master Plan Documentation& Notice of Completion
1. The selected consultant will document the results of the study by compiling Progress Reports
#1-3 into a single Master Plan document.
2. The Master Plan will identify all water, wastewater and roads projects required to address the
problem statement and satisfy Phases 1 and 2 of the Class EA planning process. The Master Plan
must include a chart showing each project identified in the Master Plan and provide detailed
information about the following for each project:
• Type of project
• Location of project
• Dimensions of project
• Functions of project
• Municipal Class EA Schedule for each project (i.e., A, A+, B or C)
• Anticipated construction date required
• Capital cost estimate
Given the nature of the Class EA process, the outcome of the evaluation cannot be predicted.
For the purposes of the terms of reference for this project, it is assumed that two projects will
be subject to Schedule C.
3. The Master Plan will also include mitigation measures for the proposed preferred solutions
outlining the steps necessary to reduce or eliminate environmental impacts of the proposed
projects (e.g., best management practices included in the consideration of the net effects). The
Master Plan will also address implementation measures in which all the required permits and
approvals are clearly listed for each project (e.g., Certificate of Approval, Permit To Take Water,
etc.) This section will address any commitments made by the Project Team during the Class EA
study.
This Master Plan will include meeting notes of the technical agencies meetings and public
consultation.
4. Project Team to review and provide input into the draft Master Plan.
5. The Project Team will review the draft Master Plan and provide comments prior to the
finalization of the report to ensure that it incorporates the comments of the public, technical
agencies. The selected consultant will finalize the Master Plan and provide 12 hard copies to the
Township along with an electronic version on 3 CD's.
Terms of Reference
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6. The Notice of Completion for the Schedule B Projects will be published for the required 30 day
review period and notices mailed to those on the mailing list. The final Master Plan will be
placed in the Township office (and other locations, if requested) for review and comments.
The selected consultant will allocate 10 hours of time for the Project Manager to review and
comment on written public or agency questions or comments resulting from the Notice of
Completion.
3.7 Milestone Decisions — Defer or Proceed?
1. Following the satisfactory completion of the Schedule B Projects the landowners in consultation
with the Township will determine how and when to proceed with Phases 3-4 of the Class EA
process. The options include:
a. Defer further consideration of infrastructure projects; or,
b. Proceed immediately to Phases 3-4 for some or all of the listed projects.
As the Class EA process outcome is unknown at this time, the proposal should be written with
the following assumptions for Phases 3-4:
• That the preparation of the ESR will follow immediately upon completion of the
satisfactory completion of the Schedule B projects;
• That the Schedule C projects consist of a new water system and a new wastewater system
for the Horseshoe Craighurst Corridor; and,
• Variations on these assumptions will be addressed at this milestone.
Terms of Reference
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4.0 ENVIRONMENTAL STUDY REPORT (Phases 3-4)
The purpose of completing Phases 3 and 4 of the Class EA planning process is to select the preferred
design solutions for the Schedule C water, wastewater and transportation solutions identified under
the Master Plan. The background documents Master Plan are to be used to support the selection of
the Phase 3 & 4 preferred solutions.
The goal of the Phase 3 & 4 Class EA planning process will be to establish the specific locations, types
and capacities of servicing facilities (water, wastewater and transportation) which best address the
future servicing needs in conjunction with the development phasing for the Horseshoe Craighurst
Corridor area. The infrastructure staging will be determined as part of the Phase 3 & 4 Class EA in
consultation with the landowners and Township.
4.1 Master Plan Review and ESR Start up (Class EA Phase 3)
1. Review of Master Plan recommended Schedule C projects.
2. Identify alternative design concepts including combinations of design solutions which would
address the preferred solutions identified in the Master Plan. Only reasonable alternative
design concepts will be carried forward. The selected consultant will provide descriptions of
each alternative design concepts and other supporting materials for review by the Project
Team.
3. Identify study gaps for discussion with the Project Team and Technical Agencies. For example,
where and to what extent will additional study be required to identify social, cultural,
archaeological, natural or technical conditions? In addition, fieldwork gaps will be identified
for completion of Class EA Phase 3 to provide necessary information to understand the social,
natural and technical environment.
4. Project Team to review and provide input to:
• review of preferred projects from the Master Plan;
• confirm profile and study area issues;
• confirm population projections, water demands, wastewater generation rates, traffic
demands and road requirements;
• study and field work gaps; and,
• initial identification of alternative design concepts
5. Prepare Progress Report #4 describing the alternative design concepts and confirming step
undertaken in Section 4.1.
4.2 Evaluation and Selection of Preliminary Preferred Design Concepts (Class EA Phase 3)
1. Assess alternatives using the selected evaluation criteria and select preliminary preferred
solutions. This will be an iterative evaluation process, including refinement of alternative design
concepts, new design options and combinations as they arise. A matrix evaluation method may
be employed to ensure that each alternative design concepts is assessed against the same and
relevant criteria.
Terms of Reference
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2. Assess the mitigation available to address any potential impacts and then assess the net effects
(after mitigation) of each of the alternative water, wastewater and transportation solutions. At
this stage, the location of each of the preliminary preferred alternatives will be presented in
sufficient detail so that mitigation methods can be assessed and environmental impacts
addressed.
3. Identify the preliminary preferred alternative design concepts and address the advantages and
disadvantages of each alternative solution and clearly state the reasons for the selection of the
preliminary preferred alternatives. This assessment may use a single project -by -project method
or take a systems approach.
4. Project Team to review and provide input into:
• alternatives and combinations of alternative design concepts;
• mitigation measures;
• criteria by which alternatives were evaluated;
• Public Open House information preparations; and,
• selected preliminary preferred alternative design concepts.
5. Host Community Liaison Committee #2 to review and provide input into Phases 3-4 Class EA
process.
6. Presentation to the Township of Oro-Medonte Planning Committee and/or Council.
4.3 Public Consultation (Class EA, Phase 3)
1. Send correspondence to all persons on the mailing list (i.e., public, stakeholders and technical
agencies) and publish notices in local newspapers advertising the Public Open House #2 and
soliciting comments on the Class EA study process.
2. The Project Team will host Public Open House #2 to solicit public comments and suggestions on
the following:
• Selected preferred solutions from Master Plan;
• Existing conditions/background/Study Area Profile;
• Alternative design concepts;
• Evaluation criteria;
• Evaluation of alternative design concepts, and
• Preliminary preferred designs.
3. The selected consultant will prepare Progress Report #5 to include documentation of all
alternative design concepts, evaluation criteria, the evaluation of alternative design concepts
and the preliminary preferred concepts. Progress Report #5 will document the results of the
Public Open House by compiling a summary of the comments and questions received along with
a listing of the responses. The Project Team will distribute this summary to all persons on the
mailing list (including technical agencies).
Terms of Reference
Horseshoe Craighurst Corridor — Water, Wastewater and Roads Master Plan page 19
Page 72 of 139
10.c) Report No. TES2014-16, Jerry Ball, Director, Transport...
4.4 Environmental Study Report Documentation/Notice of Completion — Schedule C Projects
1. Document the results of the study by compiling Progress Reports #4-5 into a draft
Environmental Study Report document. (Note: Given the nature of the Class EA process, the
outcome of the evaluation cannot be predicted. For the purposes of the terms of reference, it is
assumed that two projects will be subject to Schedule C, see Section 3.7)
2. Identify all Schedule C projects which are addressed in the Report (e.g., water, wastewater and
roads projects) and have satisfied Phases 3 and 4 of the Class EA planning process. The
Environmental Study Report must provide detailed information about the following for the
Schedule C projects:
• Type, location and dimensions of project;
• Land requirements for all works (easements and/or property acquisitions);
• Design capacities (water supply, wastewater treatment); and,
• Staging of future infrastructure works based on the Development Phasing program
established by the Township.
• Anticipated construction date required
• Capital cost estimate
3. The Environmental Study Report will include mitigation measures for the proposed preferred
solutions outlining the steps necessary to reduce or eliminate environmental impacts of the
proposed projects (e.g., best management practices included in the consideration of the net
effects). The Environmental Study Report will also address implementation measures including
all the required permits and approvals and any commitments made by the Project Team during
the Class EA study. The Environmental Study Report will include meeting notes of the technical
agencies meetings and public consultation.
4. Project Team to review and provide input into the draft Environmental Study Report. The draft
will also be circulated to the County of Simcoe, MOE and NVCA for preliminary review and
comment.
7. Ensure that the report incorporates the comments of the public, technical agencies,
stakeholders, First Nations and Community Liaison Committee.
8. The Notice of Completion will be published in two editions of the local newspaper and will be
posted on the Township web site. Copies of the Notice will be sent to all applicable review
agencies and to members of the public who have asked to be kept informed. The final
Environmental Study Report will be placed in the Township office (and other locations, if
requested) for review and comments.
9. Following the 30 -day public review period, the selected consultant will allocate 10 hours of time
for the Project Manager to review and comment on written public or agency questions or
comments on Schedule C projects resulting from the Notice of Completion.
10. The selected consultant will finalize the Environmental Study Report and provide 12 hard copies
and two CD copies.
Terms of Reference
Horseshoe Craighurst Corridor — Water, Wastewater and Roads Master Plan page 20
Page 73 of 139
10.c) Report No. TES2014-16, Jerry Ball, Director, Transport...
5.0 CONSULTANT REQUIREMENTS
5.1 Expertise on Consulting Team
It is anticipated that selected consultant's team will consist of specialized consultants to prepare and/or
review the reports and documentation to completed the Class EA. These specialities include but are not
limited to the following where these topics could be affected by the proposed new water, wastewater
and roads facilities:
• Class EA expertise and experience with demonstrated knowledge of Class EA procedures;
• Project management skills to lead a complex multi -disciplinary team in a Class EA process;
• Land use planning expertise to review and collate population and employment projections and
to gauge the current and future land use needs;
• Transportation planning to review and provide advice on the transportation requirements based
on the proposed development phasing;
• Archaeological assessments (Stage 1 and, if required, Stage 2);
• Cultural heritage assessments to identify and assess resources in the Study Area which would be
affected by the proposed preferred solutions;
• Assessment of the natural environment;
• Geotechnical assessments as necessary for proposed new water, wastewater and roads
facilities. The investigations will include the drilling of sufficient boreholes for Class EA purposes
(not final design);
• Hydrogeological assessments to identify and confirm preferred well locations, to consider
potential new well sites, to assess impacts on the existing aquifers and to complete a water
balance assessment is required. The assessment may require drilling and testing (including 72
hour testing of additional wells at more than one site). The assessment will address source
water protection and impacts to groundwater. The hydrogeologist will be required to comment
on the need for a Permit to Take Water as a condition of construction;
• An assessment of the various wastewater treatment technologies, including a detailed list of the
advantages and disadvantages, that are available to achieve the effluent criteria identified by
the Ministry of the Environment;
• Assessment of the local power supply and or availability to ensure that there is 3 phase power
to the proposed Pumping Stations and Treatment facility sites;
• Noise impact study for advice on selection of preferred water, wastewater facility and road
locations (with respect to both construction and operational impacts);
• Stream geomorphology is to be assessed with respect to potential for erosion and deposition,
flooding or any potential changes in an Study Area waterbody (NVCA to be consulted).
• Assimilative capacity analysis of any waterbody where there is a proposal for effluent disposal
(NVCA and MOE to be consulted); and,
• Sub -surface effluent disposal and use of exfiltration ponds expertise.
5.2 Time -Task Template
The total budget for selected consultant fees and disbursements for this study, proposed by the selected
consultant, should cover all the selected consultant's fees and disbursements to complete all of the
tasks listed in this RFP.
Terms of Reference
Horseshoe Craighurst Corridor — Water, Wastewater and Roads Master Plan page 21
Page 74 of 139
10.c) Report No. TES2014-16, Jerry Ball, Director, Transport...
The consultant must complete and submit the attached Time -Task Template in Appendix A outlining the
hours, fees and disbursements for each member of the team. A copy of the template will be made
available in electronic format to consultants at the time of the distribution of this RFP. An electronic
copy of the Excel spreadsheet may be obtained by emailing Mr. Daniel Steinberg at
DanielS@davieshowe.com.
The Consultant's fees will include the following deliverables:
• Progress reports (1-5) which will include the Public Open House summaries with responses
to comments from the public meetings;
• Background materials prepared for use by Project Team and technical agencies;
• Engagement plan for First Nations, Metis;
• Materials for publication on the Township website;
• Minutes for all meetings;
• Public Open House # land #2 materials for display, distribution, handouts, comment sheets;
• Letters to agencies, public, etc.;
• Draft and final versions of the Master Plan; and,
• Draft and final versions of the Environmental Study Report for two Schedule C projects.
Fees should include time for preparation, travel and attendance at all noted meetings. All printed
materials, including the display materials for the Public meetings, must be fully reproducible and
available to the Project Team in electronic format suitable for use on the Township website. Costs of
newspaper advertisements and room charges for the public meeting will be the responsibility of the
selected consultant.
5.3 Study Schedule
In order to confirm the consultant team's understanding of the work plan and the time allocation for
each step in the Class EA planning process, the consultant should provide a detailed work plan that
includes start and finish dates for each task, milestone events and a timeframe for major project
deliverables. Consultants are required to complete the attached Study Schedule form in Appendix B and
attach it to their proposal. An electronic copy of the Word document may be obtained by emailing Mr.
Daniel Steinberg at DanielS@davieshowe.com.
Terms of Reference
Horseshoe Craighurst Corridor — Water, Wastewater and Roads Master Plan page 22
Page 75 of 139
10.c) Report No. TES2014-16, Jerry Ball, Director, Transport...
6.0 SUBMISSION OF PROPOSAL
6.1 Form of Proposal
The proposal must be prepared and submitted as described in this RFP. Six hard copies and three (3) CD
digital versions of the Proposal are required for a complete submission.
The Proposal consists of the follow ing:
• cover letter up to two pages;
• proposal up to 18 pages (font no smaller than 11 point);
• unlimited pages which include as follows:
• Time -Task Template (Appendix A, see Section 5.2);
• Study Schedule showing times and milestones for each task (Appendix B, see Section 5.3);
• Project team outline chart naming key personnel;
• CV's of key personnel; and,
• Project sheets or corporate materials (optional).
6.2 Addenda
Cover letter must acknowledge receipt of addenda. For example, include a statement as follows:
"We have received and reviewed xx addenda and our proposal reflects any changes set out in
the addenda."
If no addenda are issued, this sentence may be omitted.
6.3 Scoring Summary for Proposal Submissions
The Horseshoe Craighurst Corridor Landowners Group Inc. and the Township of Oro-Medonte will
review the submitted proposals on the on the basis of the following criteria, with the weighting given as
a percent of the total.
Criteria
Experience with Similar Projects
• main consulting firm has direct experience with Master Plans and
Environmental Study Reports of a similar scale and is familiar with
issues and concerns in Study Area
20%
Project Manager
• knowledgeable and articulate; experience gained with projects of
similar scope
20%
Project Methodology/Understanding
• understands the Scope of Work and has clearly defined/demonstrated
a clear methodology to be used throughout the project.
15%
Project Work Plan and Deliverables
• understanding of key work plan steps, timing and deliverables
15%
Cost
• based on ranking of responding consultants using a formula to be
established by the selection committee upon receipt of proposals
(e.g., Lowest gets full 30%, second gets 25%, third gets 20%, etc.)
30%
Total
100.00%
Terms of Reference
Horseshoe Craighurst Corridor — Water, Wastewater and Roads Master Plan page 23
Page 76 of 139
1O.c) Report No. TES2O14-16, Jerry Ball, Director, Transport...
6.4 Mandatory Meeting
At a minimum, one representative from each consulting team is required to attend a meeting for all
responders as follows:
Wednesday June 3 at 9:30 to 11:00 am local time
Township of Oro-Medonte offices
148 7th Line South, Oro, Ontario
A sign in sheet identifying the consultant representative for each team with consultants' signatures will be
proof of attendance. If no one from a consulting team is in attendance at the meeting, no proposal
submission will be accepted by the Trustee for that consulting team.
This meeting will provide the Township and landowners with an opportunity to give a brief presentation
relevant to the RFP and to respond to consultants' questions. No minutes for this meeting will be
provided.
6.5 Award of Consulting Services
The lowest or any proposal will not necessarily be accepted.
6.6 Addenda and Submission
All questions regarding this RFP must be directed to the Trustee at the address shown below by June 11
at 4pm. Responses to questions submitted in writing (email is acceptable) will be responded to promptly
by email. All questions and responses will be emailed to all candidate consultants in the form of an
Addendum to this RFP.
Proposals must be submitted to the Trustee at the following address by Wednesday June 18 at 4:OOpm
local time:
Mr. Daniel Steinberg
Trustee, Horseshoe Craighurst Corridor Landowners Group Inc.
Davies Howe Partners LLP Lawyers
5th floor, 99 Spadina Avenue
Toronto ON M5V 3P8
Daniels a( ..davieshowe.com
Direct Line: 416.263.4505
Terms of Reference
Horseshoe Craighurst Corridor — Water, Wastewater and Roads Master Plan page 24
Page 77 of 139
10.c) Report No. TES2014-16, Jerry Ball, Director, Transport...
Appendix A
Time -Task Template
Page 78 of 139
10.c) Report No. TES2014-16, Jerry Ball, Director, Transport...
Time Task Template
Team:
Person : 1. 2. 3.
Project Team Tasks
Person
Person
Person
$ /hour
$ /hour
$ /hour
Problem Statement (Phase 1)
1. Initial review of all available background studies.
2. Refine the project schedule for the Class EA study
3. Prepare the draft problem statement in consultation with the
Project Team.
4. Prepare a draft engagement program with First Nations and Metis
in consultation with the Project Team.
7. Prepare letters to Technical Agencies, Community Liaison
Committee and identified stakeholders to outline the study purpose
and steps to be undertaken in the study, solicit initial comments
and confirm the mailing list.
Phase 1 Total
0
0
0
Background Review and Analysis (Phase 2)
1. Complete review of all available background studies
2. Identify proposed service areas, water demands and wastewater
generation rates and identify existing road capacity concerns
3. Identify study gaps for discussion with the Project Team and
Technical Agencies.
4. Prepare Progress Report #1
Identification of Alternative Solutions (Phase 2)
1. Complete data collection per identified study gaps
2. The Project Team will identify alternatives including combinations
of alternatives
Evaluation and Selection of Preliminary Preferred Solutions (Phase
2)
1. Assess alternatives using the selected evaluation criteria and select
preliminary preferred solutions.
2. Assess the mitigation available to address any potential impacts
and then assess the net effects (after mitigation) of each of the
alternatives
3. Identify the preliminary preferred alternatives or combination of
alternatives
5. Host Community Liaison Committee #1
6. Presentation to the Township of Oro-Medonte Planning Committee
and/or Council, as required.
7. Prepare Progress Report #2
Public Consultation (Class EA, Phase 2)
1. Prepare a letter to all persons on the mailing list (i.e., public,
stakeholders and technical agencies) and publish notices in local
A-1
Page 79 of 139
10.c) Report No. TES2014-16, Jerry Ball, Director, Transport...
Project Team Tasks
Person
Person
Person
$ /hour
$ /hour
$ /hour
newspapers
2.Host a Public Open House #1 to solicit public comments and
suggestions on the following:
3. Prepare Progress Report #3
Master Plan Documentation (Phase 2)
1.Document the results of the study by compiling Progress Reports
#1-3 into a single Master Plan document.
3. Finalize the Master Plan and provide 12 hard copies and 3 CD's
4. Notice of Completion for the Schedule B Projects published for the
required 30 day review
5. Allocate 10 hours of time for the Project Manager to review and
comment on written comments resulting from the Notice of
Completion.
6. Allocation for 1 First Nations/Metis meeting and 2 stakeholders
meetings in Phase 2
7. Allocation for 3 Project Team meetings in Phase 2
Phase 2 Total
0
0
0
ylllllll1001111110,1111111111111111110in inumilliiiiiinumumIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
MI! BHA
Master Plan Review and ESR Start up (Class EA Phase 3)
1. Review of Master Plan recommended Schedule C projects
2. Identify alternative design concepts including combinations of
design solutions which would address the preferred solutions
identified in the Master Plan.
3. Identify study gaps for discussion with the Project Team and
Technical Agencies.
5. Prepare Progress Report #4.
Evaluation and Selection of Preliminary Preferred Design Concepts
(Phase 3)
1. Assess alternatives using the selected evaluation criteria and select
preliminary preferred solutions.
2. Assess the mitigation available to address any potential impacts
and then assess the net effects (after mitigation) of each of the
alternative design concepts.
3. Identify the preliminary preferred alternative design concepts and
address the advantages and disadvantages of each.
5. Host Community Liaison Committee #2
6. Presentation to the Township of Oro-Medonte Planning Committee
and/or Council.
Public Consultation (Phase3)
1. Send correspondence to all persons on the mailing list (i.e., public,
stakeholders and technical agencies) and publish notices in local
newspapers
2. Host Public Open House #2
A-2
Page 80 of 139
10.c) Report No. TES2014-16, Jerry Ball, Director, Transport...
Project Team Tasks
Person
Person
Person
$ /hour
$ /hour
$ /hour
3. Prepare Progress Report #5
Phase 3 Total
0
0
0
Environmental Study Report Documentation
1. Document the results of the study by compiling Progress Reports
#4-5 into a draft Environmental Study Report document
3. Finalize the ESR and provide 12 hard copies and 3 CD's
4. Notice of Completion will be published in two editions of the local
newspaper and will be posted on the Township web site.
5. Following the 30 -day public review period, the selected consultant
will allocate 10 hours of time for the Project Manager to review and
comment on written comments resulting from the Notice of
Completion.
6. Allocation for 1 First Nations/Metis meeting and 2 stakeholders
meetings in Phase 3
7. Allocation for 3 Project Team meetings in Phases 3-4
Phase 4 Total
0
0
0
Subtotal of hours
0
0
0
Hourly Rate
Fees Total
$ -
$ -
$ -
Expenses (e.g., travel for _ meetings @ $_)
Sub -total of Fees and Expenses
$ -
$ -
$ -
Total team Fees and Expenses
$ -
HST @13%
$ -
$ -
$ -
Total per person
$ -
$ -
$ -
Total of this Estimate
$ -
A-3
Page 81 of 139
10.c) Report No. TES2014-16, Jerry Ball, Director, Transport...
Appendix B
Study Schedule
Page 82 of 139
10.c) Report No. TES2014-16, Jerry Ball, Director, Transport...
Study Schedule
Phase and Project Team Tasks
Start
Milestone
End
Start Up (Phase 1)
June 2014
• Project Team #1: review problem or opportunity statement
Alternatives Evaluation & Master Plan (Phase 2 )
• compilation of environmental conditions including social, natural,
technical
• identification and review of feasible alternatives
• identification of best practices and mitigation measures to
address potential negative environmental effects
• evaluation of alternatives based on selected evaluation criteria
and input from the agencies
• need for any additional background studies should be confirmed
and initiated if required
• Project Team #2: Review preferred alternatives' evaluation,
confirm arrangements for Public Information Centre
• selection of the preliminary preferred solutions
• presentation at Township of Oro-Medonte Committee or Council
• Public Open House #1
• Draft Master Plan
• Project Team #3: review draft Master Plan
• Final Master Plan
• Notice of Completion for Schedule B projects/ address Part II
evionew 0 oiiiiregolq 10000 000 00 0000011
monicommi 00 1 1
000000000000000000000000000000000000000000000000000000000000000
000000000•000000000000000000000000000000000000000000000000
011000000000000000000000000000000000000000000000000000011
3II1)
Alternative design concepts Evaluation & ESR (Phase
• identification and review of feasible alternative design concepts
• identification of best practices and mitigation measures to
address potential negative environmental effects
• Project Team #4: Review of alternatives, agency consultation,
environmental conditions, evaluation criteria
• evaluation of alternatives based on selected evaluation criteria
and input from the agencies
• need for any additional background studies should be confirmed
and initiated if required
• Project Team #5: Review preferred alternatives' evaluation,
confirm arrangements for Public Open House #2
• selection of the preliminary preferred solutions
• presentation at Township of Oro-Medonte Committee or Council
• Public Open House #2
• Draft Environmental Study Report
• Project Team #6: review draft ESR
• Final Environmental Study Report
• Notice of Completion for Schedule C projects /address Part II
B-1
Page 83 of 139
10.c) Report No. TES2014-16, Jerry Ball, Director, Transport...
Appendix C:
References
Page 84 of 139
10.c) Report No. TES2014-16, Jerry Ball, Director, Transport...
References
Growth Plan for the Greater Golden Horseshoe
Provincial Policy Statement, 2014
Township of Oro-Medonte
• Official Plan;
• By-laws, policies and standards;
• Existing and proposed development proposals and related studies;
• Existing and future land -use density objectives;
County of Simcoe Official Plan (adopted and in -force), bylaws, policies and standards;
Relevant County of Simcoe transportation documents, plans, and by-laws including but not limited to
the following:
• County of Simcoe Transportation Master Plan (ongoing)
• County of Simcoe Horseshoe Valley Road Class EA Study (ongoing)
• Average Annual Daily Traffic counts, and,
• Setback, Entrance, Sign, and Development Charges By-laws.
Horseshoe Valley Settlement Node Lands
Existing Trunk Sewer — Colour Photo, C.F. Crozier & Associates Inc., April 2007
Existing Water Systems — Colour Photo, C.F. Crozier &Associates Inc. April 2007
Horseshoe Resort Sewage Treatment Plant Limited Status and Capacity Review, KMK Consultants
April 2007
Horseshoe Resort Engineering Opinion for Due Diligence, C.F. Crozier & Associates Inc., April 2007
Due Diligence Planning Analysis, MHBC, April 2007
Horseshoe Valley Resort: CDP Preliminary Engineering Report, URS Canada Inc., June 2003
Supplementary Hydrogeological Assessment, Terraprobe Limited, July 2003
Traffic Assessment Report for the Horseshoe Valley Settlement Node Lands, URS Cole Sherman
February 2003
Hydrogeological Assessment Horseshoe Resort, Terraprobe Limited, February 2003
Horseshoe Resort: CDP Design Report, IBI Group, February 2003
Horseshoe Valley Resort: CDP Functional Servicing Report, URS Cole Sherman, February 2003
Horseshoe Resort: CDP Planning Analysis PK Menzies Planning & Development Inc., February 2003
C-1
Page 85 of 139
10.c) Report No. TES2014-16, Jerry Ball, Director, Transport...
Horseshoe Valley Resort
Horseshoe Valley Resort WWTP Capacity Review, Gerritts Engineering, April, 2014
Horseshoe Valley Resort WWTP — Ability to Accommodate Development, Tetra Tech (Revised March
2012)
Horseshoe Valley WWTP — Plant Capacity Expansion (Interim Report), Tetra Tech, July 2012
Water Supply and Distribution System Assessment, Cole Engineering, June 2011
Existing Water Supply System — Schedule, Cole Engineering June 2011
Horseshoe Valley Sewage Treatment Plant Capacity Assessment, Cole Engineering June 2011
Letter Report: Review of Horseshoe Valley Development and Wastewater Capacity, Tetra Tech July
2011
Horseshoe Valley Resort WWTP — Ability to Accommodate Development, Tetra Tech, September,
2011
Live Work Learn Play/ Design Concepts and Development Strategy, MHBC/UDA June 2009
Skyline Horseshoe Valley Inc.
Cole Sherman Traffic Assessment Report for the June 2000
System Inventory Report Horseshoe Valley Water System, R.G. Robinson and Assoc., June, 1990
Craighurst Land Corp.
Stage 1-2 Archaeological Assessment, AMICK, November, 2008
Preliminary Geotechnical Investigation, Golder Associates, July, 2008
Phase 1 Environmental Site Assessment, Golder Associates, June, 2008
Craighurst Secondary Plan Environmental Study Report, TSH, April, 2008
Natural Heritage Due Diligence, Beacon Environmental, January, 2008
Master Servicing Report, TROW, March, 2005
C-2
Page 86 of 139
10.c) Report No. TES2014-16, Jerry Ball, Director, Transport...
SCHEDULE "D"
ESTIMATED COSTS
HORSESHOE CRAIGHURST CORRIDOR MASTER PLAN
Cole Engineering Group Ltd.
In association with Greenland International Consulting Ltd.
Description
Estimated
Fees & Expenses
Completion of Phases 1-2 of the required Class EA
Study for water, wastewater and roads as outlined in
approved Cole -Greenland proposal including, but not
limited to:
o Project Initiation (Phase 1)
o Background Review and Analysis (Phase 2)
o Master Drainage Plan and Assimilative
capacity study using CANWET model
o Adaptive management
o First Nations engagement and public
consultation
$649,676.80
HST
$84,457.98
Total
$734,134.78
Page 87 of 139
1O.c) Report No. TES2O14-16, Jerry Ball, Director, Transport...
SCHEDULE "E"
OWNERS' PROPORTIONATE SHARES
OWNER
GROSS ACREAGE OF
BENEFITTING LANDS
PROPORTIONATE
SHARE
Craighurst Land Corporation
141.00
24.87%
Horseshoe Valley Lands Limited
143.79
25.37%
Kellwatt Limited and
Fred Grant Square Ltd.
50.00
8.82%
Skyline Horseshoe Valley Inc.
232.06
40.94%
TOTAL
566.85
100.00%
Page 88 of 139
10.c) Report No. TES2014-16, Jerry Ball, Director, Transport...
SCHEDULE "F"
OWNERS' CONTACT INFORMATION
Craighurst Land Corporation
c/o Shauna Dudding
Geranium Corporation
3190 Steeles Ave E., Suite 300
Markham, ON L3R 1G9
Fax: 905-477-1279
E-mail: shaunad@geraniumcorporation.com
Horseshoe Valley Lands Limited
c/o Jim Cooper
1101 Horseshoe Valley Road
Comp. #50
Barrie, ON L4M 4Y8
Fax: 705-835-6743
E-mail: jimccooper01@gmail.com
Kellwatt Limited
Fred Grant Square Ltd.
c/o David White
100-95 Barber Greene Road
Toronto, ON M3C 3E9
Fax: 416-449-7071
E-mail: david.white@deveylaw.ca
Skyline Horseshoe Valley Inc.
c/o Matthias Schlaepfer
Skyline Executive Acquisitions Inc.
90 Eglinton Ave. E., Suite 800
Toronto, ON M4P 2Y3
Fax: 416-368-3572
E-mail: matthiass@skylineinvestments.com
Page 89 of 139
10.d) Report No. TES2014-20, Jerry Ball, Director, Transport...
Township o
Report
Proud Heritage, Exciting Future
Report No.
TES2014-20
To:
Council
Prepared By:
Fred MacGregor
Meeting Date:
October 8, 2014
Subject:
Vacuum Excavator Trailer
Purchase
Motion #
Roll #:
R.M.S. File #:
Recommendation(s): Requires Action
X
For Information Only
It is recommended that:
1. Report No. TES2014-20 be received and adopted.
2. THAT a Ring -O -Matic 550 Hi CFM VacEx Vacuum Excavator Trailer be
purchased from Joe Johnson Equipment.
3. AND THAT the other respective bidders be advised of Council's decision, under
the Director of Transportation & Environmental Services signature.
Background:
The adopted 2014 Transportation & Environmental Services Budget included a
provision for a Vacuum excavator, with projected costs being split 50/50 between
Transportation and Environmental Services at $32,500 for each.
Over the past year, staff have attended several equipment demonstrations in order to
ascertain the exact equipment specifications that would satisfy Transportation &
Environmental Service requirements. Vacuum excavation equipment uses high-
pressure air or water to precisely control an excavation. Soil is essentially sucked
through a vacuum hose and is deposited into a debris tank for later disposal, or for
backfilling into the hole. Models range from large dedicated truck units to small trailer or
skid -mounted units.
Ultimately, it was concluded that the Ring -O -Matic 550 Hi CFM VacEx Vacuum Excavator
Trailer was the best match for overall departmental needs.
Transportation & Environmental Services
Report No. TES2014-19
October 8, 2014
Page 1 of 3
Page 90 of 139
Analysis:
10.d) Report No. TES2014-20, Jerry Ball, Director, Trans
The three quotes received for the Ring -O -Matic 550 Hi CFM were as follows:
Company
Price
Joe Johnson Equipment
$86,820 plus HST
Groupe Gemec
$86,820 plus HST
Novajet
$95,827 plus HST
It is recommended that the Joe Johnson Equipment quotation be accepted based on
price, business location within Simcoe County for ease of maintenance, repair and
training and overall proven reputation within the industry for specialty equipment sales
and service.
Financial / Legal Implications / Risk Management:
As indicated, the adopted 2014 Budget included an allowance of $65,000 for a Vac
Excavator.
However, ultimately the equipment cost has been realized to be $86,820 plus HST. The
cost increase of $21,820 is proposed to be funded through water reserves and budget
stabilization.
Policies/Legislation:
Tendering and Purchasing By -Law
Corporate Strategic Goals:
Financial Stewardship
Safe & Healthy Community
Quality of Life
Consultations:
Director, Transportation and Environmental Services
Manager of Transportation
Attachments:
None
Transportation & Environmental Services
Report No. TES2014-19
October 8, 2014
Page 2 of 3
Page 91 of 139
ort...
Conclusion: 10.d) Report No. TES2014-20, Jerry Ball, Director, Trans
It is recommended that the Ring -O -Matic 550 Hi CFM VacEx Vacuum Excavator Trailer
be purchased from Joe Johnson Equipment with immediate delivery requested.
Respectfully submitted:
Fred MacGregor
Manager of Environmental Services
SMT Approval / Comments:
C.A.O. Approval / Comments:
Transportation & Environmental Services
Report No. TES2014-19
October 8, 2014
Page 3 of 3
Page 92 of 139
ort...
AI
l i i ,a rsl r i a
Uffirti
Proud, c-/ FTeridm'e
Name:
Item Number/Name:
Meeting Date:
Motion No.:
Type of Meeting:
Speaking Notes:
11.a) Mayor H.S. Hughes, re: 804 Line 2 North.
Verbal Matters
(Section 12.3 of Township's
Procedural By -Law No. 2013-054)
Mayor H.S. Hughes
11a) 804 Line 2 North
10 08 2014
C141008-13
X
Council
Committee of Adjustment
Special Council
Accessibility Advisory Committee
Recreational Technical Support Group
Heritage Committee
The Mayor provided an overview of the subject lands and building.
11/4/14
Page 93 of 139
11.b) Councillor Coutanche, re: Traffic -Calming Initiatives ...
Council Meeting Minutes — June 27, 2012.
10. REPORTS OF MUNICIPAL OFFICERS:
a) Report No. TES2012-13, Jerry Ball, Director of Transportation and Environmental
Services re: Side Walk at Line 4 North & Line 4 Park.
Motion No. C120627-16
Moved by Evans, Seconded by Crawford
Be it resolved
1. That Report No. TES2012-13, Jerry Ball, Director of Transportation and
Environmental Services re: Side Walk at Line 4 North & Line 4 Park be received and
adopted.
2. That a pathway be constructed along the east side of Line 4 North, from Highland
Drive to the Line 4 park entrance.
3. That "Pedestrian Walking" signs and "Children Playing" signs be erected within this
area
4. That the OPP be requested to utilize the Solar Radar Board along Line 4 North, from
Horseshoe Valley Road to Alpine Way.
5. That the existing 100 watt mercury vapor lights, at the intersections of Line 3 North
and Line 4 North, be upgraded to 250 watt mercury vapor lights.
6. And That Mr. Terry Ruffle of the HVPOA be notified of Council's decision, under the
Director of Transportation and Environmental Services' signature.
Carried.
b) Re. • t No. TES2012-14, Jerry Ball, Director o ansportation and Environmental
Services - • Community Identification Signs.
Motion No. C120627 -
Moved by Crawford, Seconded b-.ncaster
Be it resolved
1 at Report No. TES2012-14, Jerry Ball, Dire of Transportation and
En ' , mental Services re: Community Identificatio igns be received and
adopte
2. That all main
within subdivisions,
3. And That in the future, a
Municipality, as per the Town
nce and/or repairs for signs or structures, for cetic purposes
ain as an Association responsibility.
nage or structures requested must be appr
's Sign By -Law.
d by the
Carrie
Page 8 of 16
Page 95 of 139
11.b) Councillor Coutanche, re: Traffic -Calming Initiatives ...
Township of
1
Proud Heritage, Exciting Future
REPORT
Report No.
TES2012- 13
To:
COUNCIL
Prepared By:
Jerry Ball
Meeting Date:
June 27, 2012
Subject:
Side Walk at Line 4 North &
Line 4 Park
Motion #
C IQCS e a1 — KD
Roll #:
R.M.S. File #:
RECOMMENDATION(S): Requires Action X For Information Only
It is recommended that:
1. THAT Report No. TES2012-13 be received and adopted.
2. THAT a pathway be constructed along the east side of Line 4 North, from
Highland Drive to the Line 4 park entrance.
3. THAT "Pedestrian Walking" signs and "Children Playing" signs be erected within
this area.
4. THAT the OPP be requested to utilize the Solar Radar Board along Line 4 North,
from Horseshoe Valley Road to Alpine Way.
5. THAT the existing 100 watt mercury vapor lights, at the intersections of Line 3
North and Line 4 North, be upgraded to 250 watt mercury vapor lights.
6. AND THAT Mr. Terry Ruffle of the HVPOA be notified of Councils decision,
under the Director of Transportation and Environmental Services signature.
BACKGROUND:
Requests have been received from the Horseshoe Valley Property Owners Association
regarding the safety of the local residents and children, walking to Line 4 Park.
Some of the issues that have been put forth for consideration are:
• Make an all way stop intersection at Line 4 North and Highland Drive.
• Create a Community Safety Zone along Line 4 North.
• Erect "Children at Play" signs at the park area.
• Utilize the upgraded solar radar sign board.
• Construct a pathway along the east side of Line 4 North, from Highland Drive to
the park entrance.
• Increased lighting at the intersections of Line 3 North and Line 4 North, at the
Horseshoe Valley Road.
Transportation and Environmental Services
Report No. TES2012-13
June 27, 2012
Page 1 of 3
Page 96 of 139
11.b) Councillor Coutanche, re: Traffic -Calming Initiatives ...
ANALYSIS:
Staff reviewed the request, to create an all way stop at the intersection of Highland
Drive and Line 4 North, to determine if an all way stop is warranted. Upon reviewing the
guidelines for erecting stop signs, it was determined that an all way stop intersection
was not warranted, on the basis of the existing 50kmh zone, sight lines meeting the
required distance for a 50kmh zone, and no known incidents at this intersection.
The request to create a Community Safety Zone along Line 4 North was also reviewed
by staff, and it is felt that a Community Safety Zone is not warranted along Line 4 North,
as this section is posted a 50kmh zone, with good sight lines. It was also felt, that any
safety concerns could be addressed more effectively using other methods.
The request for Children Playing Signs along Line 4 North does meet the criteria for
playground areas, and as such, would be installed at both boundaries of the park.
A request will be placed with the OPP to utilize the solar radar board on Line 4 North
from Horseshoe Valley Road to Alpine Way.
Residents have concerns with children walking from the Highland Drive intersection,
along Line 4 North, to the new park as a safety issue, due to the traffic volume and
speed. Staff has inspected this area for the possibility of constructing a path/walkway for
pedestrians to access the Line 4 North Park. It is recommended to remove all brush
from the right of way, back to the property line, set the roadside ditch back closer to the
property line, and then widen the existing east shoulder with limestone to create a new
shoulder of approximately 2 meters in width. This new shoulder would provide a safe
walkway for pedestrians, and could be plowed and sanded (due to location) during the
winter months.
Staff also inspected the two existing streetlights; one at Line 3 North and Line 4 North
intersection, and the Horseshoe Valley Road. Presently both of these streetlights are
powered with a 100 watt mercury vapor light, which the residence(s) claim are not bright
enough to light up these intersections. These streetlights could be upgraded to a 250
watt mercury vapor Tight to improve the lighting. The cost is estimated at $500.00 per
light, and would be financed from the streetlight repair budget.
FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT:
The signage, shoulder widening, and brush removal, would be financed from the
operating budget within Transportation Services, at an estimated cost of $1,800.00.
The lighting upgrades would be financed from the streetlight repair budget, within
Environmental Services, at an estimated cost of $1,000.00 for both streetlights.
POLICIES/LEGISLATION:
Roadway Service Standards
Uniform Manual of Traffic Control Devices
Transportation and Environmental Services
Report No. TES2012-13
June 27, 2012
Page 2 of 3
Page 97 of 139
11.b) Councillor Coutanche, re: Traffic -Calming Initiatives ...
CORPORATE STRATEGIC GOALS:
Service Excellence,
Healthy Community
CONSULTATIONS:
Manager of Transportation Services,
Manager of Environmental Services
ATTACHMENTS:
N/A
CONCLUSION:
It is recommended, that the recommendations listed in this report, be completed to
address the safety concerns of the Horseshoe Valley Property Association.
Respectfully submitted:
Jerry Ball, C.R.S.S.
Director, Transportation and Environmental Services
SMT Approval / Comments:
C.A.O. Approval / Comments:
Transportation and Environmental Services
Report No. TES2012-13
June 27, 2012
Page 3 of 3
Page 98 of 139
AI
l i i ,a rsl r i a
Uffirti
Proud, c-/ FTeridm'e
11.c) Councillor Coutanche, re: Signage and Speed Limit on L...
Verbal Matters
(Section 12.3 of Township's
Procedural By -Law No. 2013-054)
Name:
Item Number/Name:
Meeting Date:
Motion No.:
Type of Meeting:
Speaking Notes:
Councillor Coutanche
11c) Signage and Speed Limit on Line 3 North between Highland
Drive and Bass Lake Sideroad West
10 08 2014
C141008-16
X
Council
Committee of Adjustment
Special Council
Accessibility Advisory Committee
Recreational Technical Support Group
Heritage Committee
Councillor Coutanche requested that signs be installed prior to the winter season.
11/4/14
Page 99 of 139
G
12.a) Announcements of Interest to the Public: Oro-Medonte C...
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148 Line 7 South, Oro-Medonte, ON LOL 2E0 PH: 705-487-7337 EMAIL:
Oro-Medonte Municipal Election 2014
All Candidates Meetings
In keeping with the goal of promoting commerce and community in Oro-Medonte, the
Oro-Medonte Chamber of Commerce is once again holding a series of All Candidates
Meetings. The purpose of these meetings is to provide a forum for candidates and voters
to address important issues and exchange views and information.
The following is a schedule of meetings. Please contact the Oro-Medonte Chamber of
Commerce at 705-487-7337 for more information. A complete list of candidates and
other election information can be found on the Oro-Medonte Township website
www.oro-medonte.ca
Date
WARD Location
October 2nd WARD #1
October 7th WARD #3
October 9th WARD #2
October 15th WARD # 5
Mount St. Louis Moonstone
24 Mount Saint Louis Rd. W.
Main Chalet
7:00 pm
Edgar Community Hall
1167 Old Barrie Rd. West
7:00 pm.
Eady Community Hall
73 Eady Station Road
(N of Mt St Louis Rd, between Line 10 N & Line 11 N)
7:00 pm
Hawkestone Community Hall
3 Allen Street
(S of Ridge Rd off Line 11 South)
7:00 pm.
• PLEASE NOTE: Your acclaimed Mayor and Deputy Mayor will be welcome to
say a few words at the beginning of each meeting, however, they will not be
taking questions during the question period.
• School Board Trustee Candidates will be invited to attend and take questions at all
of the above meetings.
Page 100 of 139
12.a) Announcements of Interest to the Public: Oro-Medonte C...
th
ELECTION DAY Monday October 27
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148 Line 7 South, Oro-Medonte, ON LOL 2E0 PH: 705-487-7337 EMAIL:
The meeting format will be as follows:
• Welcome and introductory comments by Chairperson
• Brief comments from acclaimed Mayor and Deputy Mayor if in attendance
(1 minute each)1
• Introductory statements from the Ward Candidates and School Board Trustee
Candidates (2 minutes each) Candidates from other Wards who are present will
be introduced but will not make statements.
• Questions from the floor will be asked by the Chairperson. Only those questions
that have been collected in written format by Chamber Volunteers, and sorted and
directed by the Chairperson to specific Candidates, will be allowed. (30 second
response time per candidate asked)
• Closing statements from the Ward Candidates and School Board Trustee
Candidates (1 minute each)
I look forward to meeting you all.
Nadia Fitzgerald
Executive Director
Oro-Medonte Chamber of Commerce
705-487-7337
info@oro-medontecc.com
Page 101 of 139
12.a) Announcements of Interest to the Public: Oro-Medonte C...
rrT� ioit',tslrap cf
(Yi o
.Proud Herita
Future
Notice to Electors
Watch For Your
Voter Notification Card
Voter Notification Cards will be mailed out in late September/early October to all
qualified electors. If you have not received your Voter Notification Card by October 10,
2014, please contact the Clerk's Department at the Township Office.
The Voter Notification Card will identify all the voting locations for Advance Vote and
Election Day, Monday, October 27, 2014.
Please refer to the maps for the Advance Vote and Election Day Vote locations.
The Advance Vote Days take place on the following dates and times:
• Saturday, October 11, 2014 12:OOpm-5:OOpm
• Thursday, October 16, 2014 3:OOpm-8:OOpm
• Saturday, October 18, 2014 10:OOam-6:OOpm
The Election Day Vote Locations will be open from 10:00 a.m. to 8:00 p.m.
Please remember to take your Voter Notification Card and Required Proof of
Identification when you vote.
Maps outlining the Vote Locations are also on the Township's Website and at the
Township office.
Page 102 of 139
12.a) Announcements of.lnterest..to the Public Oro-Medon:
Township of Oro-Medonte
Municipal Election 2014 -Advanced Voting
Vote at Any Location!
Ward 1
Ward 2
Ward 5
Ward 3
Advanced Voting - Saturday, October 11, 2014
12:00 pm - 5:00 pm
I Map # I
VotingPla
Address
# 2 (Big Cedar Clubhouse
1844 Line 13 North
# 3 (Township of Oro-Medonte Administration Centre 148 Line 7 South
Advanced Voting - Thursday, October 16, 2014
3:00 pm - 8:00 pm
I Map # I
Voting PI
Address )
# 1 ISt. John's Anglican Church
3191 Penetanguishene Road
# 3 (Township of Oro-Medonte Administration Centre 148 Line 7 South
Advanced Voting - Saturday, October 18, 2014
10:00 am - 6:00 pm
INtap #I Voting Place 1 911 Address
I # 3 (Township of Oro-Medonte Administration Centre 148 Line 7 South
11.2.a) Announcements of.lnterest..to the Public: Oro-Medonte...C...
Township of Oro-Medonte
Municipal Election 2014
Ward 1
Vote at Any Location!
Voting Places - Monday, October 27, 2014
10:00 am - 8:00 pm
ap #
Voting Place
Address
#1
Moonstone Elementary School 290 Moonstone Road East
#2
Warminster Elementary School 4031 Line 13 North
#3
Horseshoe Valley Resort
1101 Horseshoe Valley Road
#4
W.R. Best Memorial School 2221 Old Barrie Road West
#5
East Oro Public School
744 Line 11 North
#6
Guthrie Public School
22 Line 5 South
#7
Shanty Bay Public School
1871 Ridge Road West
Vote at Any Location!
.o) nnnounccmcnt3 of Intcrc3t to the f ublic: Oro PJlcdontc C.
Everyone is welcome
at the
THANKSGIVING LUNCH
AND TEA ROOM
at
CARLEY COMMUNITY HALL
on
SATURDAY, OCTOBER 11, 2014
11 A.M. TO 3 P.M.
Carley Hall is located at
396 Warminster Sideroad,
Township of Oro-Medonte
11,
(north of Horseshoe Valley Road,
between the 8th and 9th Lines)
wa�
Like us on Facebook! facebook.com/carleycommunityhall
Check out our website! www.carleycommunityhall.com
rags 10C of 130
12.a) Announcements of Interest to the Public: Oro-Medonte C...
ar business hours.
residents and visitors a safe and
We wish a
ong weekend.
0.
0.
Page 106 of 139
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(Bake table available Saturday only)
Carley Community Hall is located at 396
Warminster Side Road, between Line 8 and
Line 9 (north of Horseshoe Valley Road),
�tt
Oro-Medonte
114144 v._..
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12.b) Lake Simcoe Conservation Authority, minutes of meeting...
Lake Simcoe Region
conservotVon authority'
LSRCA Board Members Present:
Regional Councillor D. Bath, Chair
Mayor G. Dawe, Vice -Chair
Regional Councillor J. Ballinger
Mr. E. Bull
Councillor D. Crake
Regional Councillor B. Drew
Councillor D. Evans
Mayor V. Hackson
Councillor J. O'Donnell
Councillor S. Strangway
Councillor B. Ward
Regional Councillor D. Wheeler
Regrets:
Councillor M. Baler
Councillor P. Craig
Councillor A. Eek
Councillor K. Ferdinands
Councillor B. Haire
Councillor D. Kerwin
Mayor A. Orsi
BOARD OF DIRECTORS' MEETING
NO. BOD -08-14 — Friday, July 25, 2014
120 Bayview Parkway, Newmarket, ON
MINUTES
LSRCA Staff Present:
D. G. Wood, Chief Administrative Officer
P. Davies, Acting General Manager, Conservation Lands
R. Jarrett, General Manager, Communications & Education
J. Lee, General Manager, Corporate & Financial Services
M. Walters, General Manager, Watershed Management
T. Barnett, Coordinator, BOD/CAO, Project & Services
B. Booth, Manager, Planning, Regulations & Enforcement
B. Ginn, Limnologist
D. Lembcke, Manager, Environmental Science and Monitoring
B. Longstaff, Manager, Subwatershed Planning & SWP
I. DECLARATION OF PECUNIARY INTEREST
None noted for the record of this meeting.
11. APPROVAL OF THE AGENDA
Moved by: J. Ballinger
Seconded by: J. O'Donnell
BOD -128-14 RESOLVED THAT the content of the Agenda for the July 25, 2014 meeting of the
LSRCA Board of Directors be approved as presented. CARRIED
III. ADOPTION OF THE MINUTES
a) Board of Directors—June 27, 2014
Moved by: S. Strangway
Seconded by: D. Evans
Page 108 of 139
12.b) Lake Simcoe Conservation Authority, minutes of meeting...
Lake Simcoe Region Conservation Authority
Board of Directors' Meeting BOD -08-14
July 25, 2014— Minutes
Page 2 of 5
BOD -129-14 RESOLVED THAT the minutes of the Board of Directors' Meeting No. BOD -07-14 held
on Friday, June 27, 2014 be approved as printed and circulated. CARRIED
b) Conservation Ontario Council Meeting—June 23, 2014
Moved by: G. Dawe Seconded by: B. Drew
BOD -130-14 RESOLVED THAT the minutes of Conservation Ontario Council Meeting #2/14 held on
Monday, June 23, 2014 be received for information. CARRIED
IV. ANNOUNCEMENTS
There were no announcements for this meeting.
V. DEPUTATIONS
There were no deputations for this meeting.
VI. HEARINGS
There were no hearings for this meeting.
VII. PRESENTATIONS
a) A Look Back at Five Years of Limnology on Lake Simcoe
Limnologist, Dr. Brian Ginn provided the Board of Directors with a presentation about limnology on Lake
Simcoe, noting that LSRCA staff use science data to monitor the benthic macro invertebrate community on
Lake Simcoe. In doing so, staff are able to answer questions and concerns of watershed residents, as well
as understand the ecosystem to assess and adapt to change. Dr. Ginn explained that science data is needed
to identify environmental problems, determine causes, put problems into context, generate solutions and
strategies, set goals for recovery and restoration, advise lake managers and policy makers, and to evaluate
recovery efforts and targets.
Dr. Ginn spoke about the invasive mussels; namely, zebra mussels (Dreissena polymorpha) which invaded
Lake Simcoe 1991-92 and were well established by 1995; and quagga mussels (Dreissena rostriformis
bugensis), which were established in Lake Simcoe around 2004, both resulting in colossal ecological
changes.
To read Dr. Ginn's presentation, please see Pages 23-39 of the July 25th Agenda by clicking the link below:
http://www.lsrca.on.ca/pdf/board/agenda 2014 iul.pdf
Vice Chair Dawe noted that the City of Toronto is putting phosphates in water to reduce corrosion in pipes
and wondered if this had any effect on Lake Simcoe. General Manager, Watershed Management, Mike
Walters advised that he would look into this and bring a Staff Report back in the fall of 2014.
Moved by: D. Crake Seconded by: D. Evans
Page 109 of 139
12.b) Lake Simcoe Conservation Authority, minutes of meeting...
Lake Simcoe Region Conservation Authority
Board of Directors' Meeting BOD -08-14
July 25, 2014— Minutes
Page 3 of 5
BOD -131-14 RESOLVED THAT presentation by Limnologist, Brian Ginn regarding A Look Back at
Five Years of Limnology on Lake Simcoe be received for information. CARRIED
VIII. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
The Board identified Items 2 and 5 as items requiring separate discussion.
IX. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by: D. Wheeler Seconded by: E. Bull
BOD -132-14
RESOLVED THAT the following recommendations respecting the matters listed as
"Items Not Requiring Separate Discussion" be adopted as submitted to the Board,
and staff be authorized to take all necessary action required to give effect to same.
CARRIED
1. Correspondence
BOD -133-14 RESOLVED THAT correspondence listed in the agenda as Item 1 (a) be received for
information. CARRIED
3. Legal Services Update
BOD -134-14
RESOLVED THAT Staff Report No. 56 -14 -BOD regarding the Legal Services Status
Report for the five month period January 1 to May 31, 2014 be received for
information. CARRIED
4. Ontario Not -for -Profit Corporations Act
BOD -135-14 RESOLVED THAT Staff Report No. 57 -14 -BOD regarding regarding the Ontario's Not -
for -Profit Corporations Act be received; and
FURTHER THAT staff review the impact of Ontario's Not -for -Profit Corporations Act,
once proclaimed, and recommend any revisions to the Board of Directors by 2016.
CARRIED
6. Appointment of Risk Management Officials and Risk Management Inspectors for the Lake Simcoe
Region Conservation Authority as required under Sections 48 (1-3) of the Clean Water Act, 2006
BOD -136-14
RESOLVED THAT Staff Report No. 59 -14 -BOD regarding the appointment of Ms. Shelly
Cuddy and Ms. Katie Howson as Risk Management Officials and Risk Management
Inspectors as required under Sections 48 (1-2) of the Clean Water Act, 2006 be
approved; and
FURTHER THAT a certificate of appointment be issued as required by Section 48(3) of
the Act. CARRIED
Page 110 of 139
12.b) Lake Simcoe Conservation Authority, minutes of meeting...
Lake Simcoe Region Conservation Authority
Board of Directors' Meeting BOD -08-14
July 25, 2014— Minutes
Page 4 of 5
7. Provision of Purchasing, Tendering and Consulting Services Authorization Process for Proiects
Funded by the Lake Simcoe South-eastern Georgian Bay Clean -Up Fund (LSGBCUF)
BOD -137-14
RESOLVED THAT Staff Report No. 60 -14 -BOD regarding Provision of Purchasing,
Tendering and Consulting Services Authorization to the Chief Administrative
Officer/Secretary-Treasurer and the Authority's Chair or Vice -Chair for projects
funded by Lake Simcoe South-eastern Georgian Bay Clean -Up Fund be received; and
FURTHER THAT the Chief Administrative Officer/Secretary Treasurer and the
Authority's Chair or Vice Chair be authorized to approve Purchasing, Tendering and
Consulting Services for projects funded by the Lake Simcoe South-eastern Georgian
Bay Clean -Up Fund. CARRIED
X. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. Budget Status Report
Mayor Hackson requested an update from General Manager, Corporate & Financial Services, Jocelyn Lee,
who advised that the budget for the first six months of 2014 was running a little lower than planned due to
the timing of projects, noting that expenditures for some projects are expected later in the year. She also
noted that budget holders are currently looking at their projects with a view to updating budget numbers
for the remainder of the year.
Moved by: V. Hackson Seconded by: B. Drew
BOD -138-14 RESOLVED THAT Staff Report No. 55 -14 -BOD regarding the Authority Budget Status
for the six month period ending June 30, 2014 be received for information. CARRIED
8. Transfer of Town of Innisfil Clean Water Act Part IV Enforcement Responsibilities to the Lake Simcoe
Region Conservation Authority
Councillor O'Donnell enquired if LSRCA would consider entering a similar agreement with the Township of
Ramara. Manager, Subwatershed Planning and SWP, Ben Longstaff, noted that LSRCA would be agreeable
to such an agreement and advised that LSRCA staff will enter discussions with Township of Ramara staff to
effect same.
Moved by: J. O'Donnell Seconded by: B. Ward
BOD -139-14
RESOLVED THAT Staff Report No. 58 -14 -BOD regarding the transfer of Clean Water
Act, 2006 Part IV enforcement responsibilities from the Town of Innisfil to the Lake
Simcoe Region Conservation Authority be approved and that an enforcement
transfer agreement as required through Sections 48 (1-3) of the Act be executed; and
FURTHER THAT a memorandum of understanding (MOU) be established with the
Town of Innisfil identifying budget requirements and timelines. CARRIED
Page 111 of 139
12.b) Lake Simcoe Conservation Authority, minutes of meeting...
Lake Simcoe Region Conservation Authority
Board of Directors' Meeting BOD -08-14
July 25, 2014— Minutes
Page 5 of 5
XI. CLOSED SESSION
The Board moved to Closed Session to deal with a confidential human resources matter.
Moved by: V. Hackson Seconded by: B. Drew
BOD -140-14 RESOLVED THAT the Board move to Closed Session to deal with a confidential human
resources matter; and
FURTHER THAT no staff remain in the meeting for the discussion. CARRIED
The Board rose from Closed Session and reported findings.
Moved by: V. Hackson Seconded by: B. Drew
BOD -141-14 RESOLVED THAT the Board rise from Closed Session and report findings. CARRIED
a) Confidential Human Resources Matter
Moved by: V. Hackson Seconded by: B. Drew
BOD -142-14 RESOLVED THAT the Confidential human resources matter be received; and
FURTHER THAT the Board of Directors of the Lake Simcoe Region Conservation
Authority authorize the Chair to present a Letter of Employment, based on the
parameters discussed at the July 25, 2014 meeting, to the preferred candidate for the
position of Chief Administrative Officer/Secretary-Treasurer. UNANIMOUSLY CARRIED
XII. OTHER BUSINESS
a) Chair Bath advised that the next scheduled meeting of the LSRCA Board of Directors is Friday,
September 26, 2014 in Newmarket.
b) Chair Bath advised Board members that she has removed herself from the 2014 municipal election due
to health reasons. Chair Bath is planning to finish out the current term.
c) Vice Chair Dawe advised Board members that Aurora's Ribfest takes place on September 5-7, 2014.
XIII. ADJOURNMENT
The meeting was adjourned at 10:38 a.m. on a motion by B. Ward.
Deputy Mayor/Regional Councillor Debbie Bath
Chair
D. Gayle Wood
Chief Administrative Officer
Page 112 of 139
12.c) Nottawasaga Valley Conservation Authority, minutes of ...
NOTTAWASAGA VALLEY CONSERVATION AUTHORITY
BOARD OF DIRECTORS 08/14
MINUTES
Date: Friday August 22, 2014
Location: Utopia Hall, 8396 6th Line, Utopia, Ontario
Time: 9:00 a.m. — 1:00 p.m.
Present:
Chair: Nina Bifolchi
Town of Wasaga Beach
Past Chair: Walter Benotto
Town of Shelburne (left at 11:03 a.m.)
Vice Chair: Gail Ardiel
Town of the Blue Mountains
Members:
Mary Brett
Township of Adjala-Tosorontio
Mel Coutanche
Township of Oro-Medonte
Dan Davidson
Town of Innisfil
Mike Edwards
Town of Collingwood
Earl Hawkins
Township of Mulmur
Ralph Hough
Township of Oro-Medonte
Donna Jebb
Town of New Tecumseth
Rob Keffer
Township of Bradford West Gwillimbury
Arif Khan
City of Barrie
Doug Lougheed
Town of Innisfil
Kevin Lloyd
Town of Collingwood
Bob Marrs
Town of New Tecumseth
Paul McQueen
Municipality of Grey Highlands
Fred Nix
Town of Mono
Brent Preston
Township of Clearview
Perry Ritchie
Township of Springwater
Alicia Savage
Township of Clearview
Michael Smith
Township of Essa
George Watson
Town of Wasaga Beach (left at 10:31 a.m.)
Percy Way
Township of Amaranth
Rick Webster
Township of Springwater
Darren White
Township of Melancthon
Keith White
Township of Essa
Staff: Wayne Wilson, Chief Administrative Officer/Secretary-Treasurer
Sheryl Flannagan, Director of Corporate Services
Byron Wesson, Director of Land Operations and Stewardship Services
Glenn Switzer, Director of Engineering and IT
Chris Hibberd, Director of Planning
Barb Perreault, Senior Environmental Officer
Recorder: Laurie Barron, Executive Assistant
Page 113 of 139
12.c) Nottawasaga Valley Conservation Authority, minutes of ...
BOARD OF DIRECTORS MINUTES MEETING No: 08-14 22 August, 2014 Page 2 of 9
CALL TO ORDER
Chair Bifolchi called the meeting to order at 9:00 a.m.
1. MOTION TO ADOPT AGENDA
Discussion ensued regarding the recommendations of Gazda Houlne and
Associates with respect to the Efficiency Audit including a request to defer the
recommendations until a more in-depth report had been received from the
consultant.
Recorded Vote:
In Favour Against
Mary Brett Arif Khan
Percy Way Gail Ardiel
Rob Keffer Alicia Savage
Keith White Brent Preston
Michael Smith Mike Edwards
Paul McQueen Kevin Lloyd
Dan Davidson Doug Lougheed
Darren White Earl Hawkins
Fred Nix Donna Jebb
Bob Marrs Mel Coutanche
Ralph Hough
Walter Benotto
Perry Ritchie
Rick Webster
George Watson
Nina Bifolchi
Total: 10 In favour 16 Against
Defeated;
RES.#1 MOVED BY: Donna Jebb SECONDED BY: Perry Ritchie
RESOLVED THAT: The Agenda for Board of Directors Meeting #08/14 dated 22
August, 2014 be adopted.
Carried;
2. NVCA STAFF RECOGNITION
Naomi Saunders, Environmental Education Assistant - 5 years
Laurie Barron, Executive Assistant - 10 years
Kimberly Winder, Receptionist/Administrative Associate - 15 years
Byron Wesson, Director of Lands, Operations & Stewardship Services - 25 years
RES.#2 MOVED BY: Donna Jebb SECONDED BY: Perry Ritchie
RESOLVED THAT: the Board receive the NVCA staff recognition report dated
22, August, 2014 for information.
3. PECUNIARY INTEREST DECLARATION
Carried;
Page 114 of 139
12.c) Nottawasaga Valley Conservation Authority, minutes of ...
BOARD OF DIRECTORS MINUTES MEETING No: 08-14 22 August, 2014 Page 3 of 9
Earl Hawkins, member representing Mulmur Township declared a pecuniary
interest on item #7 of the agenda. Mr. Hawkins owns property referred to in the
mapping pilot test. He did not participate in any discussion and did not vote on
the matter.
4. MINUTES
Minutes of the Board of Directors Meeting 07/14 dated 18 July, 2014
RES.#3 MOVED BY: Donna Jebb SECONDED BY: Perry Ritchie
RESOLVED THAT: the Minutes of the Board of Directors Meeting 07/14 dated
18 July, 2014 be approved.
Carried;
5. BUSINESS ARISING FROM MINUTES
None noted
Resolution #4 was read. A verbal request was made by B. Marrs, member
representing the Town of New Tecumseth to defer the recommendations of Tom
Gazda, Gazda, Houlne and Associates until the October 24/14 board meeting.
Recorded Vote:
In Favour Against
Mary Brett Arif Khan
Percy Way Gail Ardiel
Michael Smith Alicia Savage
Brent Preston Rob Keffer
Keith White Donna Jebb
Paul McQueen Kevin Lloyd
Dan Davidson Doug Lougheed
Darren White Earl Hawkins
Fred Nix Mel Coutanche
Bob Marrs Mike Edwards
Ralph Hough
Walter Benotto
Perry Ritchie
Rick Webster
George Watson
Nina Bifolchi
Total: 10 In favour 16 Against
Defeated;
Page 115 of 139
12.c) Nottawasaga Valley Conservation Authority, minutes of ...
BOARD OF DIRECTORS MINUTES MEETING No: 08-14 22 August, 2014 Page 4 of 9
6. REPORT OF THE EFFICIENCY AUDIT COMMITTEE
Presented by: Tom Gazda, Gazda, Houlne and Associates
RES.#4 MOVED BY: Mel Coutanche SECONDED BY: Donna Jebb
BE IT RESOLVED THAT: the Board of Directors receive the 26
Recommendations from Phase I of the Project dealing with the organization,
staffing, service delivery and Board governance as per Attachment #1 ; and
THAT: recommendations come back in a report from the Efficiency Audit
Committee/Staff outlining details of implementation for board direction.
Carried;
RES.#5 MOVED BY: Donna Jebb SECONDED BY: Mel Coutanche
BE IT RESOLVED THAT: the Board of Directors approve the 15
Recommendations prioritized by the Board at the June meeting for first stage
implementation as per Attachment #2 subject to the approval by the Board of
the Efficiency Audit Committee/Staff report
Carried;
George Watson, left the meeting at 10:31 a.m.
RES.#6 MOVED BY: Mel Coutanche SECONDED BY: Kevin Lloyd
BE IT RESOLVED THAT: the Board of Directors approve the 15
Recommendations for Phase II of the Project presented at the July meeting
covering the Update of the Performance Management Program for the Senior
Management Team as per Attachment #3
Carried;
RES.#7 MOVED BY: Rick Webster SECONDED BY: Mel Coutanche
BE IT RESOLVED THAT: the Board of Directors approve the Offers of Service
from Gazda Houlne and Associates to complete the Market Compensation Review
and Performance Management Program Restart for the CAO/Secretary-Treasurer
and Senior Management Team to address Phase 2 recommendations from the
Efficiency Audit; and
THAT: the Chair be authorized a sole source award of this project as it continues
work already done by the consultant ; and
THAT: the Chair be authorized to enter into an agreement with Gazda Houlne
and Associates to conduct the Performance Management Program Restart for the
CAO/Secretary-Treasurer and Directors at a fee of $19,550 plus HST and
the Market Compensation Survey at a fee of $15,000 plus HST; and
THAT: this project be financed from reserves.
Carried;
RES.#8 MOVED BY: Rick Webster SECONDED BY: Donna Jebb
BE IT RESOLVED THAT: the Board of Directors approve 0a48)t,lblohlrnt of a
Human Resources Committee of the Board; and
12.c) Nottawasaga Valley Conservation Authority, minutes of ...
BOARD OF DIRECTORS MINUTES MEETING No: 08-14 22 August, 2014 Page 5 of 9
FURTHER THAT: until the end of this term, the Board appoint the members of
the Efficiency Audit Committee to the Human Resources Committee; and
FURTHER THAT: the newly constituted Human Resources Committee work with
staff to create a Terms of Reference for the Committee as well as the Standing
Advisory Committees as per Phase 1 recommendation #22 for consideration of
the board for implementation January 2015
Carried;
RES.#9 MOVED BY: Mel Coutanche SECONDED BY: Rick Webster
BE IT RESOLVED THAT: the Efficiency Audit Committee work with the
consultant to prepare an employee feedback bulletin and public release
summarizing the findings of the Review Project and the Recommendations
received for implementation by the Board as per recommendations.
Carried;
Walter Benotto left the meeting at 11:03 a.m.
Earl Hawkins declared a pecuniary interest as noted in item #1.
7. REPORT OF THE SENIOR EVIRONMENTAL OFFICER, DIRECTOR OF
PLANNING AND THE CAO/SECRETARY-TREASURER
• 2014 NVCA Regulation Mapping Update
RES.#10 MOVED BY: Kevin Lloyd SECONDED BY: Mel Coutanche
WHEREAS: there has been a need identified to update the 2006 NVCA
Regulation Mapping; and
WHEREAS: a comprehensive public consultation process including seeking
feedback from our watershed municipalities and updating the mapping
accordingly has been completed; therefore
BE IT RESOLVED THAT: the Board Members approve the updated regulation
mapping; and
THAT: staff be directed to release the final 2014 updated mapping to NVCA
watershed municipalities and stakeholders; and implement the next steps as
identified in the staff report including; entering into agreements with
municipalities to pilot the low risk activity/zone approach to assist in
streamlining the permit approval process; and
THAT: staff report back to the Board of the Directors prior to finalizing the
agreements.
Carried;
8. REPORT OF THE SENIOR ENVIRONMENTAL OFFICER AND THE DIRECTOR
OF PLANNING
Permits issued by staff for the period June 17, 2014 to August 13, 2014
RES.#11 MOVED BY: Mel Coutanche SECONDED BY: Kevin Lloyd
RESOLVED THAT: the permits issued by staff for the pePSntIAZ 9 %14 to
August 13, 2014 be received.
12.c) Nottawasaga Valley Conservation Authority, minutes of ...
BOARD OF DIRECTORS MINUTES MEETING No: 08-14 22 August, 2014 Page 6 of 9
Carried;
9. REPORT OF THE DIRECTOR OF LAND OPERATIONS AND STEWARDSHIP
SERVICES
• Tiffin Tornado Damage update
RES.#12 MOVED BY: Fred Nix SECONDED BY: Gail Ardiel
RESOLVED THAT: staff be authorized to spend up to $3,000 from the monies
generated from the tree salvage operation at Tiffin to assist with site cleanup,
including wood chip spreading, within the Tiffin tornado affected area.
Carried;
10. REPORT OF THE DIRECTOR OF CORPORATE SERVICES AND THE
COMMUNICATIONS/PUBLIC RELATIONS PROGRAM COORDINATOR
• Communications/PR Report for June 17 to August 11, 2014
RES.#13 MOVED BY: Donna Jebb SECONDED BY: Mel Coutanche
RESOLVED THAT: The Communications report for June 17 to August 11, 2014
be received.
Carried;
11. REPORT OF THE FINANCE ADMINISTRATIVE COORDINATOR AND THE
CAO/SECRETARY-TREASURER
11.1 Financial Activity Report Summary to June 30, 2014
a) Accounts Receivable Summary as at June 30, 2014
RES.#14 MOVED BY: Fred Nix SECONDED BY: Gail Ardiel
RESOLVED THAT: The Chair be authorized to approve the Accounts Receivable
as at June 30, 2014 in the amount of $1,531,050.63 including Planning items of
$521,835.50
Carried;
b) Summary of Disbursements for the month of June 2014
RES.#15 MOVED BY: Doug Lougheed SECONDED BY: Donna Jebb
RESOLVED THAT: The Chair be authorized to approve disbursements as at
June 30, 2014 in the sum of $432,377.98 including wages (net of withholdings)
of $131,246.10
Carried;
Page 118 of 139
12.c) Nottawasaga Valley Conservation Authority, minutes of ...
BOARD OF DIRECTORS MINUTES MEETING No: 08-14 22 August, 2014 Page 7 of 9
c) Statement of Operations for Period Ending June 30, 2014
RES.#16 MOVED BY: Doug Lougheed SECONDED BY: Donna Jebb
RESOLVED THAT: The Unaudited Combined Statement of Operations Program
Summary as at June 30, 2014 be received.
Carried;
11.2 Financial Activity Report Summary to July 31, 2014
a) Accounts Receivable Summary as at July 31, 2014
RES.#17 MOVED BY: Fred Nix SECONDED BY: Gail Ardiel
RESOLVED THAT: The Chair be authorized to approve the Accounts Receivable
as at July 31, 2014 in the amount of $1,648,727.44 including Planning items of
$470,375.50
Carried;
b) Summary of Disbursements for the month of July 2014
RES.#18 MOVED BY: Doug Lougheed SECONDED BY: Donna Jebb
RESOLVED THAT: The Chair be authorized to approve disbursements as at
July 31, 2014 in the sum of $508,395.75 including wages (net of withholdings)
of $152,177.07
Carried;
c) Statement of Operations for Period Ending July 31, 2014
RES.#19 MOVED BY: Gail Ardiel SECONDED BY: Fred Nix
RESOLVED THAT: The Unaudited Combined Statement of Operations Program
Summary as at July 31, 2014 be received.
Carried;
12. REPORT OF THE CAO/SECRETARY-TREASURER AND THE DIRECTOR OF
CORPORATE SERVICES
• 2014 SECOND QUARTER BUDGET REPORT
RES.#20 MOVED BY: Gail Ardiel SECONDED BY: Donna Jebb
RESOLVED THAT: the NVCA Board receive for information the 2014 Second
Quarter budget report; and
THAT: staff continue to monitor budget activities, and prepare a third quarter
budget status report for Board consideration.
Carried;
13. CORRESPONDENCE
a) Ontario Municipal Management Institute dated June 26/14 re: Sheryl
Flannagan, Director of Corporate Services recognition of "CMM 1 Human
Resources Specialist"
Page 119 of 139
12.c) Nottawasaga Valley Conservation Authority, minutes of ...
BOARD OF DIRECTORS MINUTES MEETING No: 08-14 22 August, 2014 Page 8 of 9
b) Minister of Transport dated June 18, 2014 re: Navigation Protection Act will
consider including the Nottawasaga River in one years' time.
c) Conservation Ontario dated June 26/14 re: comments on the proposed 8th
Canada -Ontario Agreement on Great Lakes Water Quality and Ecosystem
Health (EBR#011-9290)
d) Green Party of Ontario, Leader Mike Schreiner letter to Hon. Minister Bill
Mauro, Ministry of Natural Resources dated June 26/14 re: NVCA in -camera
discussions regarding the Efficiency Audit and the Midhurst development.
di.) Response to Mike Schreiner dated June 27/14 from NVCA Chair Nina
Bifolchi
d2.) Response to Mike Schreiner dated July 24/14 from Hon. Minister Bill
Mauro, MNR
e) Nottawasaga Steelheaders, President Gary Christie dated July 16/14 re: in -
camera closed session meetings regarding the NVCA Efficiency Audit.
el.) Response to Gary Christie dated July 16/14 from NVCA Chair Nina
Bifolchi
f) Gary Cerantola, resident Wasaga Beach letter dated July 18/14 re: in -
camera sessions regarding the NVCA Efficiency Audit.
fi.) Response to Gary Cerantola dated July 18, 2014
RES.#21 MOVED BY: Donna Jebb SECONDED BY: Doug Lougheed
RESOLVED THAT: Correspondence not specifically dealt with be placed on file.
Carried;
14. IN CAMERA
RES.#22 MOVED BY: Perry Ritchie SECONDED BY: Arif Khan
RESOLVED THAT: This meeting of the Board of Directors No. 08-14 go "In -
Camera" at 11:41 a.m. to address matters pertaining to:
➢ personal matters about an identifiable individual, including Authority staff
THAT: the following staff be present: Sheryl Flannagan, Director of Corporate
Services
Carried;
OUT OF IN CAMERA
RES.#23 MOVED BY: Donna Jebb SECONDED BY: Arif Khan
RESOLVED THAT: This meeting of the Board of Directors No. 08/14 come out
of in -camera at 1:00 p.m.
Carried;
Page 120 of 139
12.c) Nottawasaga Valley Conservation Authority, minutes of ...
BOARD OF DIRECTORS MINUTES MEETING No: 08-14 22 August, 2014 Page 9 of 9
RES.#24 MOVED BY: Arif Khan SECONDED BY: Alicia Savage
RESOLVED THAT: the Board approve the direction given to the Chair and
Director of Corporate Services in -camera.
Carried;
FUTURE MEETINGS:
Board of Directors
Date: September 26, 2014 Time: 9:00 to 12:00 noon
Location: Utopia Hall 8396 6th Line Utopia, ON LOM 1T0
ADJOURN
RES.#25 MOVED BY: Donna Jebb SECONDED BY: Gail Ardiel
RESOLVED THAT: this meeting adjourn at 1:02 p.m. to meet again at the call
of the chair.
Chair Nina Bifolchi Acting CAO/Secretary-Treasurer
Approved on this 26th day of September, 2014
Carried;
Page 121 of 139
12.c) Nottawasaga Valley Conservation Authority, minutes of ...
HIGHLIGHTS
of the NVCA BOARD OF DIRECTORS MEETINGS
No. 10/14 - September 26, 2014
New partnership working to conserve local wetlands
Alexandra Service of Ducks Unlimited Canada presented to the board on the recently
established Lake Simcoe Georgian Bay Wetland Collaborative. Ducks Unlimited, NVCA,
Lake Simcoe Region Conservation Authority and the Severn Sound Environmental
Association have teamed up to reduce phosphorus and improve water quality in Lake
Simcoe and Georgian Bay through wetland conservation. This includes municipal
engagement (technical support, policy BMP), research (updated wetlands mapping),
and landowner outreach (funding, technical support).
Ms. Service outlined the benefits wetlands offer for flood control, water quality, wildlife
habitat and recreation. She highlighted the role wetlands can and will play in mitigating
the effects of climate change. Based on her presentation, the board directed NVCA to
review the Authority's pond policy in 2015 as it relates to considerations for
wetland/habitat projects.
Nature Conservancy of Canada donates 85 acres of Minesing Wetlands to NVCA
Lands secured as part of long-term acquisition program
The Nature Conservancy of Canada (NCC) donated 85 acres of land within the Minesing
Wetlands to NVCA. More than 10,000 acres in the Minesing Wetlands has been donated
by NCC and other partners as part of the Authority's long-standing Minesing Wetland
Acquisition Program. The new parcel, consisting primarily of silver maple and black ash
swamp, is located between Angus and Brentwood.
Tiffin Tornado Damage Update
The board heard of the continuing clean-up efforts stemming from the tornado that hit
the Tiffin Centre in June of this year. Over the last month, volunteers have planted
more than 120 large (4') trees on the property. The trail network and public areas are
by -in -large re -opened to the public.
NVCA to provide enforcement services under Clean Water Act
Collingwood, New Tecumseth, Mono and Shelburne transfer responsibilities
The South Georgian Bay Lake Simcoe Region Source Protection Plan, invoking powers
under Part IV of the Clean Water Act, requires that municipalities manage significant
threats to drinking water. Municipalities may assume this responsibility, or may transfer
it to another public body such as a Source Protection Authority (NVCA serves as the
source protection authority for the watershed). At this meeting, the board approved
staff to enter into agreements with the municipalities of Collingwood, New Tecumseth,
NVCA Board Meeting Highlights No. 10/14 - September 26, 2014 1 of 2
Page 122 of 139
12.c) Nottawasaga Valley Conservation Authority, minutes of ...
Mono and Shelburne to provide risk management services under the Clean WaterAct.
Further, the board appointed Ryan Post, NVCA Hydrogeologist, as the Risk Management
Official and Inspector for the NVCA, as required by the Clean WaterAct.
NVCA to participate in new groundwater studies
With approval of the board, NVCA staff will participate in two Ministry of Natural
Resources and Forestry -funded studies. The first study will look at the effects of
barometric pressure and groundwater recharge lag time (how long it takes for water in
a stream to move into the aquifer) during periods of drought. The second study will
look at the relationship between the rare Hine's Emerald Dragonfly (HED), water levels
and water quality. As part of this study, staff will conduct an invasive species survey
within HED habitat areas, and identify potential threats to HED or its habitat. Both
studies are expected to be completed during the first part of 2015.
For more information:
Nina Bifolchi, Chair
counciI4Cc�wasagabeach.com
For the full meeting agenda including documents and reports, visit the NVCA website at
www.nvca.on.ca/about/boardofdirectors.
Future meetings & events:
Oct 18 - Fright at the Fort - Family Fun
Night (Fort Willow Conservation Area,
Minesing)
Oct 24 - NVCA Board of Directors Meeting
(Utopia Hall, Utopia)
NVCA Board Meeting Highlights No. 10/14 - September 26, 2014
Oct 27 - Workshop: Managing New Urban
Development in the NVCA Phosphorus -
Sensitive Watershed (Tiffin Centre for
Conservation, Utopia)
Page 123 of 139
2 of 2
12.d) Correspondence dated September 23, 2014 from S.E. Brag...
115 Hurontario Street
3rd Floor, P.O. Box 130
Collingwood,ON
L9Y 3Z4
September 23, 2014
G aviGaviller
Company LLP
CHARTERED ACCOUWANNTS
Telephone (705) 445-2020
Fax (705) 444-5833
Email sbragg@gaviller.com
Township of Oro-Medonte
Administration Centre
148 Line 7 South
Oro-Medonte, Ontario LOL 2E0
Attention: Council Members
Dear Sirs:
Pdease Mark Your Rei* foaerrttion of
S.E. Bragg, B.B.A., CPA, CA
Gaviller & Company LLP has been appointed as an external auditor to report on the consolidated financial
statements for the year ending December 31, 2014. In performing an audit of financial statements,
guidelines issued by the Auditing and Assurance Standards Board require that we communicate to those
with oversight responsibility for the financial reporting process the responsibility assumed by the auditor
and the overall audit strategy. Further, details of our audit and non -audit services are documented in our
engagement letter dated September 23, 2013. The terms of the engagement will remain unchanged unless
notified in writing.
This plan sets out aspects of the overall audit strategy that we believe will be helpful to the Council
members in discharging their responsibilities. The Council members can play an important role in the audit
planning process by providing information and perspectives to assist us in updating our understanding of the
Municipality and its environment, and by identifying additional areas of concern for us to consider during
our audit. Management and the Board's input throughout the audit is encouraged and appreciated. Please
notify us if any areas of concern arise, or there is any change in circumstances that may affect our audit.
This communication is a by-product of the consolidated financial statement audit, and therefore is a
derivative communication. It is intended solely for the use of the Council members to assist them in
discharging their responsibilities with respect to the consolidated financial statements and is not intended for
any other purpose. We will not be responsible for any third party who may rely on this report.
SEB1jh
Yours very truly,
GAVILLER & COMPANY LLP
Per:
Collingwood Meaford Owen SoundPage1Z4'OT ton ���� ���-
12.d) Correspondence dated September 23, 2014 from S.E. Brag...
TOWNSHIP OF ORO-MEDONTE
Audit Plan
For the year ending December 31, 2014
Caviller
& Company LLP
CHARTERED ACCOUNTANTS
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1z.a) c;orresponaence aatea Septemoer zs, zu i4 rrom 0:c. Brag...
TOWNSHIP OF ORO-MEDONTE
AUDIT PLAN
CONTENTS
Responsibility Assumed by the Auditor
Responsibility of Management
Responsibility of Council
Audit Approach
Materiality
Engagement Team
Timing of Engagement
Independence
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12.a) uorresponaence aatea 5eptemaer Li, zutram Brag...
TOWNSHIP OF ORO-MEDONTE
RESPONSIBILITY ASSUMED BY THE AUDITOR
Our responsibility under Canadian Auditing Standards (CASs) is to express an opinion on the consolidated
financial statements of Township of Oro-Medonte based on our audit. Our opinion will express whether the
consolidated financial statements of Township of Oro-Medonte present fairly, in all material respects, in
accordance with Canadian public sector accounting standards the financial position, the results of its
operations, and its cash flows.
In conducting our audit in accordance with CASs, we are required to comply with ethical requirements,
maintain professional skepticism, exercise professional judgment, and obtain appropriate sufficient audit
evidence to reduce audit risk to an acceptably low level. The fundamental principles applied when
conducting our audit include: Integrity, Objectivity, Professional Competence, Due Care, Confidentiality,
and Professional Behaviour. Ethical requirements are set out in the Institute of Chartered Professional
Accountants of Ontario's rules of professional conduct.
We will perform our audit with professional skepticism to critically assess audit evidence. This may
include: questioning contradictory information and the reliability of documents, assessing conditions that
may indicate possible fraud, and extending audit testing to obtain sufficient persuasive evidence.
Professional judgment is exercised through our training, knowledge, and experience as an auditor, and will
be applied in reaching conclusions on significant matters arising during the audit. Such matters include, but
are not limited to, materiality, audit risk, the nature, timing, and extent of audit procedures, evaluating audit
evidence, and evaluating management's estimates.
Auditing standards require that we plan and perform our audit to obtain reasonable, but not absolute,
assurance as to whether the consolidated financial statements are free of material misstatement. Due to
inherent limitations of an audit, there is an unavoidable risk that some misstatements of the consolidated
financial statements will not be detected (particularly intentional misstatements concealed through
collusion), even though the audit is properly planned and performed.
The audit includes assessing the risk that the consolidated financial statements may contain material
misstatements that, individually or in the aggregate, are material to the consolidated financial statements
taken as a whole and at the assertion level for classes of transactions, account balances, and disclosures.
The risks of a material misstatement (inherent and control risks) at the assertion level are assessed to
determine the nature, timing, and extent of further audit procedures necessary to obtain sufficient
appropriate audit evidence.
Sufficient appropriate audit evidence will be obtained to reduce the audit risk to an acceptably low level.
The relevance, reliability, quality and quantity of audit evidence are also considered in determining the
nature and extent of audit testing
At the conclusion of our audit, we will issue our Auditor's Report expressing our opinion on the
consolidated financial statements. We will also communicate in writing to the Council members certain
matters that come to our attention during the audit. These matters may include: fraud, illegal or possible
illegal acts, significant weaknesses in internal controls, certain related party transactions, and any other
matters that are important or relevant to the Council members.
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TOWNSHIP OF ORO-MEDONTE
RESPONSIBILITY OF MANAGEMENT
The preparation of the consolidated financial statements, including the accompanying notes, is the
responsibility of the Township of Oro-Medonte's Management. This includes responsibilities relating to
internal control, such as designing and maintaining accounting records, selecting and applying accounting
policies, safeguarding assets and preventing and detecting error and fraud. It also includes the preparation
of the consolidated financial statements in accordance with Canadian public sector accounting standards.
Management has the responsibility for selecting the significant accounting policies used in the preparation
of the consolidated financial statements, and for applying judgment in preparing accounting estimates
contained in the consolidated financial statements, as well as for preparing or obtaining documentation
supporting amounts and disclosures in the consolidated financial statements. In addition, management is
responsible for assessing the impact of any misstatements detected during the preparation and audit of the
consolidated financial statements, individually and in aggregate, on the fair presentation of amounts and
disclosures contained in those consolidated financial statements.
Management is responsible for providing us with:
• Access to all information that is relevant to the preparation of the consolidated financial statements
such as accounting records, documentation and other matters;
• Additional information that the auditor may request from management or from those charged with
governance for the purpose of the audit; and
• Unrestricted access to persons within the Township of Oro-Medonte from whom we determine it
necessary to obtain audit evidence.
The transactions, which should be reflected in the accounts and in the consolidated financial statements, are
matters within the direct control of management. Accordingly, the fairness of the representations made
through the consolidated financial statements is an implicit and integral part of management's responsibility.
Throughout the course of our audit it will be necessary to obtain representations from management in the
form of answers to our audit enquiries. We will request a formal representation letter from management at
the conclusion of the audit.
The correction by management of all misstatements enables management to maintain accurate accounting
books and records and reduces the risks of material misstatement of future financial statements.
2
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11:d) eorresponderlce dated 5eptem er Li, LU14 tram .t. Brag...
TOWNSHIP OF ORO MEDONTE
RESPONSIBILITY OF COUNCIL
The Council's role is to act in an objective, independent, capacity as a liaison between the auditor and
management to ensure the auditor have a facility t� consider and discuss governance and audit issues with
parties not directly responsible for operations.
The Council's responsibilities include, but are not limited to:
• Being available to assist and provide direction in the audit planning process when and where
appropriate;
• Meeting with the auditor as necessary and prior to release and approval of financial statements to
discuss audit, disclosure, and compliance issues;
• Where necessary, reviewing matters raised by the auditor with appropriate levels of management,
and reporting back to the auditor their findings;
• Making known to the auditor any issues of disclosure, corporate governance, fraud or illegal acts,
non-compliance with laws or regulatory requirements that are known to them;
• Providing guidance and direction to the auditor on any additional work they feel should be
undertaken in response to issues raised or concerns expressed;
• Making enquires into the findings of the auditor with respect to corporate governance, management
conduct, cooperation, information flow, and systems of internal controls;
• Reviewing the draft financial statements including the presentation, disclosures, and supporting
notes and schedules, for accuracy, completeness and appropriateness; and
• Approving the draft financial statements prior to the final approval by the board of directors.
AUDIT APPROACH
Through knowledge and understanding of Township of Oro-Medonte's environment and internal controls,
we identify and assess the risks of material misstatements to efficiently and effectively plan our audit. Our
audit will focus on key financial statement areas (areas of higher risk, material components and account
balances).
Our audit will include:
• Obtaining an understanding of the Municipality and its environment including internal controls in
order to plan the audit and to assess the risk that the consolidated financial statements may contain
misstatements that, individually or in the aggregate, are material to the consolidated financial
statements taken as a whole;
• Examining, on a test basis, evidence supporting the amounts and disclosures in the consolidated
financial statements;
• Assessing the accounting principles used and their application; and
Page 129 of 139
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z responaence aatea eptet oer z.„5, zu i4 rrorn Brag...
TO SHIP OF ORO-MEDONTE
• Assessing the significant estimates made by management.
Our audit may include tests of the operating effectiveness of certain controls but not of sufficient scope to
express an opinion as to the effectiveness or efficiency of the Municipality's controls.
In responding to our risk assessment, we will use a combination of tests of controls, analytical procedures
and tests of details. The objective of the tests of controls is to evaluate whether certain controls operate
effectively. Analytical procedures are used to identify differences between recorded amounts and
predictable expectations in larger volumes of transactions over time. The objective of the tests of details is
to detect material misstatements in the account balances and transaction streams. The extent of analytical
procedures and tests of details will be determined by our evaluation of controls.
Planned audit procedures may be modified or extended throughout the audit as a result of unexpected
events, changes in conditions, or results of audit testing.
MATERIALITY
We plan and perform our audit with the objective of having reasonable assurance of detecting misstatements
that would be, individually or in the aggregate, material to the consolidated financial statements taken as a
whole. We also assess materiality levels to be applied to a particular class of transactions, accounts balances
or disclosures.
Misstatements are considered material if they could reasonably be expected to influence the economic
decisions of users of the consolidated financial statements. In assessing whether a misstatement is material,
matters such as the surrounding circumstances, size, and nature are considered. Professional judgment is
used in the planning of materiality, assessment of misstatements, and evaluation of the effects of uncorrected
misstatements.
Considering past audits and the expected results of the current year's operations, preliminary materiality is
set at $200,000.
ENGAGEMENT TEAM
Our goal is to provide continuity of staff to continue the valued relationship we have established during the
past several years. All staff can be reached by telephone at (705) 445-2020 or fax at (705) 444-5833. We
have scheduled the following professionals to maintain this goal:
Partner: Sue E. Bragg, B.B.A., CPA, CA sbragg@agaviller.com
Senior: Laura McCrae, CPA, CA lmccrae@gaviller.com
Staff: Bryan Kelly, CPA, CGA bkelly(agaviller.com
Jill Hanrahan, Hons. B.B.A. jhanrahan@gaviller.com
4
Page 130 of 139
11.a) uorresponaence aatea eptemper z. , zu 14 tram .c. Brag...
TOWNSHIP OF ORO-MEDONTE
TIMING OF ENGAGEMENT
In order to meet the reporting deadlines of the Township of Oro-Medonte we anticipate the following
timetable:
Interim audit procedures October 14, 2014
Commencement of year end field work March 2, 2015
Completion of the final audit procedures TBD
Meeting with Council members TBD
If an unusual situation arises that will delay the completion of the audit we will inform management and the
Council members at the earliest opportunity. Please confirm that the commencement date of the audit is
agreeable.
INDEPENDENCE
Our independence from the Township of Oro-Medonte safeguards our ability to form an audit opinion
objectively without being affected by influences that might compromise that opinion. We are not presently
aware of any relationship that would impair our independence for purposes of expressing an opinion on the
consolidated financial statements.
Page 131 of 139
12.e) Correspondence dated September 30, 2014 from Lee Hanso...
Brissette, Marie
Subject: RE: Save The Date - 27th Annual Lake Simcoe Conservation Dinner
From: Lee Hanson [mailto:L.Hanson@Isrca.on.ca]
Sent: Tuesday, September 30, 2014 9:43 AM
To: Irwin, Doug
Subject: Save The Date - 27th Annual Lake Simcoe Conservation Dinner
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Annual Fund Coordinator, Lake Simcoe Conservation Foundation
Lhanson@lsrca.on.ca (905)895-1281 x251
The Lake Simcoe Conservation Foundation is a registered charity (BN 11900 3317 RR0001)
1
Page 132 of 139
13.a) Correspondence dated October 1, 2014 from Charlene Bou...
From: CHARLENE BOUCHER
Sent: Wednesday, October 1, 2014 6:42 PM
To: Belsey, Robert
Subject: Re: Your Visit
Doug Irwin,
Oro-Medonte, Ontario
Dear Mr. Irwin,
I understand that a complaint has been brought forward that I am operating a dog kennel at 248
Lakeshore Road West. I am not operating a dog kennel; however, I do have more dogs than the by-
laws allow.
I currently have 5 dogs. Here is their outline:
One is a very old dog from the SPCA. She is estimated to be about 13 or 14 years old and as a large
breed, (weighing 90 lbs), she is definitely at the end stages of her life. Some days she is bouncy and
happy, other days she only gets up to go outside and eat a bit. The veterinarian is seeing her on
Thursday Oct 2 since she seems to have an infection and she has many baseball size lumps that I
have checked regularly.
Three other females are my Shiloh shepherds. Shilohs, as a giant breed over 100 lbs, typically live to
be about 9 years old. Two of my girls are 6 so starting to approach their senior years. The other one
is 2.5 years old.
I have one male that was brought to me to work with due to aggression issues. He's come a long
way under my care, but he's still not ready to be adopted out. He's wonderful with my family and he
respects our leadership. With us he is happy, loving and often very silly.
I respectfully write to ask for a variance to the township by-law restriction of 3 dogs. I ask for a
variance to allow me to keep these dogs for their natural life. As each one passes, I will not replace
them and will never again be over the 3 dog limit. I also ask that you not require me to put any of
them down. I love them all like family members. My dogs are never tied out or kenneled. We do not
have a dog run, but rather a fenced yard to contain them. They live in the house with us as the pets
they are. They all sleep in the master bedroom. They get regular vet care and are up to date on all
shots. They are never left outside when we are not home, so I do not allow them to nuisance bark. I
love them each dearly, as does my husband and 3 children.
I'm not sure what the process is from here. If you have any questions I can be reached at home at
xxxx or at my cell at xxx. I work at xxxxxxx, in Barrie. When I'm at work I cannot always take calls on
my cell phone but will return your call at my first opportunity.
Respectfully yours,
Charlene Boucher
Page 133 of 139
13.b) Correspondence dated October 2, 2014 from Douglas Shan...
Brissette, Marie
Subject: RE: Speed Limit on 9th Line
From: doug shand [
Sent: Thursday, October 2, 2014 1:03 PM
To: Irwin, Doug
Subject: Speed Limit on 9th Line
Hi Doug:
We are residents at 6 Houben Cres. near the corner of Old Barrie Rd. and 9th line. We have noticed
a high number of aggregate trucks on the 9th line coming from the pits to the north. Some days I have
counted more than 30 loaded live well trucks, travelling to and from Old Barrie Rd. along 9th line. As
they come down the hill towards Houben Cres. they are speeding at very high rates. With the addition
of the many new houses on Key Court and Houben Cres. there are children and cyclists that are at
risk with the speed of these very heavy vehicles. The 7th line as a dedicated haul route for these
trucks has a posted 60 kph maximum. Our request as residents is that the same reduced speed be
posted and enforced on the 9th line.
I trust at the next council meeting this issue can be raised.
Thank you for your attention to this matter.
Regards
Douglas J. Shand
1
Page 134 of 139
15.a) By-law No. 2014-160: A By-law to remove the Holding sy...
The Corporation of the Township of Oro-Medonte
By-law No. 2014-160
A By-law to remove the Holding symbol
On lands described as follows:
Concession 4, Part of Lot 1, Former Township of Oro,
Township of Oro-Medonte
40 Horseshoe Boulevard
Whereas the Council of the Corporation of the Township of Oro-Medonte is empowered
to pass By-laws to remove a Holding provision pursuant to Section 36 of the Planning
Act, R.S.O. 1990, c.P.13.
And Whereas Council deems it appropriate to remove the Holding provision applying to
the subject lands;
Now Therefore the Council of the Corporation of the Township of Oro-Medonte enacts
as follows:
1. Schedule A15', to Zoning By-law No. 97-95 as amended, is hereby further
amended by removing the Holding provision applying to lands known as
Concession 4, Part of Lot 1, Former Township of Oro, Township of Oro-Medonte,
40 Horseshoe Boulevard, as shown on Schedule 'A' attached hereto and forming
part of this By-law.
2. This By-law shall come into effect upon the date of passage hereof, subject to
the provisions of the Planning Act, as amended.
By-law read a first, second and third time, and passed this 8t" day of October,
2014.
The Corporation of the Township of Oro-Medonte
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 135 of 139
15.a) By-law No. 2014-160: A By-law to remove the Holding sy...
Schedule 'A' to By-law
No. 2014-160
This is Schedule 'A' to By -Law 2014-160
passed the 8th day of October, 2014.
Mayor
Clerk
H.S. Hughes
J. Douglas Irwin
LEY NON
Township of Oro-Medonte
Page 136 of 139
15.b) By -Law No. 2014-162: Being a by-law to Authorize the E...
The Corporation of the Township of Oro-Medonte
By -Law No. 2014-162
Being a by-law to Authorize the Execution of an Agreement between the
Township of Oro-Medonte and David William McFarland and Erin Lynn McFarland
to Allow for Two Dwellings
Whereas the Municipal Act, 2001,S.O. 2001, c.25, Section 224, as amended, states
that it is the role of Council to ensure that administrative practices and procedures are in
place to implement the decisions of Council;
And Whereas the Council of The Corporation of the Township of Oro-Medonte deems
it desirable to enter into an agreement dated October 8, 2014, with David William
McFarland and Erin Lynn McFarland to retain the existing dwelling located at 804 Line 2
North, Concession 2, South Part of Lot 18 for a maximum time period of one year from
date of execution of the agreement, in order to permit the Township and the landowner
to consider options to retain the historical dwelling. At that in the event no further
decisions of Council are provided before October 8, 2015, the existing dwelling is to be
demolished in accordance with Building Permit 393-13.
Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows:
1. That the Mayor and Clerk be authorized to execute the Agreement attached
hereto as Schedule "A" and forming part of this By -Law;
2. That this by-law shall take effect on the final passing thereof.
By -Law Read a First, Second and Third time, and Passed this 8t" day of October,
2014.
The Corporation of the Township of Oro-Medonte
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 137 of 139
15.b) By -Law No. 2014-162: Being a by-law to Authorize the E...
Schedule "A" to By-law No. 2014-162
Agreement
In consideration of receiving a building permit from the Township of Oro-Medonte, We, David
William McFarland and Erin Lynn McFarland, of the Township of Oro-Medonte in the County of
Simcoe, covenant and agree as follows:
1. That we are the registered owners of Concession 2, South Part of Lot 18 being more
particularly described as 804 Line 2 North.
2. That we have applied to the Council of the Corporation of the Township of Oro-Medonte for
permission to temporarily maintain the existing dwelling on the above-mentioned lands, at
the same time as a new dwelling is under construction on those same lands, wherein such
procedure is not provided for under the provisions of the Township of Oro-Medonte's Zoning
By-law as amended.
3. That we hereby acknowledge that permission has been given by the Council of the
Corporation of the Township of Oro-Medonte subject to the following provisions:
a) That such permission is granted for one year until October 8, 2015 at which time this
agreement expires;
b) That in accordance with Building Permit 393-13, the existing dwelling is to be
demolished within one month of the expiry of this agreement to the satisfaction of the
Township's Chief Building Official; and
4. That in accordance with Council Resolution , Council has waived the
requirement for funds in the amount of $20,000.00 to be retained by the Corporation of the
Township of Oro-Medonte to ensure the conditions of this Agreement are fulfilled.
5. That we hereby agree to the terms and conditions set out above.
6. It is understood that failure to comply with the terms and conditions as set out herein, shall
release and save harmless the Corporation of the Township of Oro-Medonte from pursuing
such litigation, as may be necessary to secure compliance or conformity with any applicable
Municipal By-law or provincial Regulation as may be provided for.
7. We hereby covenant and agree to indemnify and save harmless the Township of Oro-
Medonte from all costs, claims, liability and actions which may result or arise from the
issuance of the building permit or the entering into of this agreement.
Date
David William McFarland, Owner Mayor, H. S. Hughes
Erin Lynn McFarland, Owner Clerk, J. Douglas Irwin
Page 138 of 139
18.a) By-law No. 2014-161: Being a By -Law to Confirm the Pro...
The Corporation of the Township of Oro-Medonte
By -Law No. 2014-161
Being a By -Law to Confirm the Proceedings of the Council Meeting held on
Wednesday, October 8, 2014
Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended
provides that the powers of the Municipal Council shall be exercised by By -Law,
unless the municipality is specifically authorized to do otherwise;
And Whereas The Council of The Corporation of the Township of Oro-Medonte
deems it expedient that the proceedings at this Council Meeting be confirmed and
adopted by By -Law;
Now Therefore the Council of The Corporation of the Township of Oro-Medonte
hereby enacts as follows:
1. That the actions of the Council at its Council Meeting held on Wednesday,
October 8, 2014, and in respect to each Motion, Resolution and other actions
passed and taken by the Council at its said Meeting is, except where prior
approval of the Ontario Municipal Board is required, hereby adopted, ratified and
confirmed.
2. That the Mayor and the proper Officials of the Township are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute all documents as may be
necessary on behalf of the Council of the Corporation of the Township of Oro-
Medonte.
3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to
execute and affix the corporate seal to all necessary documents.
4. And That this by-law shall come into force and take effect on the final passing
thereof.
By -Law Read a First, Second and Third time, and Passed this 8th day of
October, 2014.
The Corporation of the Township of Oro-Medonte
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 139 of 139