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03 13 2013 Council AgendaPage Township o_ f Amid Heritage, Exciting Fiiture THE TOWNSHIP OF ORO- MEDONTE COUNCIL MEETING AGENDA COUNCIL CHAMBERS Wednesday, March 13, 2013 6:00 p.m. - Closed Session 7:00 p.m. - Open Session 1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION: 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. 3. DISCLOSURE OF PECUNIARY INTEREST: 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Andria Leigh, Director of Development Services re: Litigation affecting the municipality (County Official Plan Status Update). d) Andria Leigh, Director of Development Services re: Litigation affecting the municipality (2109 20/21 Sideroad). e) Robin Dunn, CAO re: Personal matters about an identifiable individual (Transportation Services). f) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Simcoe Road, Plan 589) [deferred from March 6, 2013 meeting]. 5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 6. MINUTES OF COUNCIL AND COMMITTEES: 5 -17 a) Minutes of Council meeting held on Wednesday, March 6, 2013. 7. RECOGNITION OF ACHIEVEMENTS: 18 -22 a) Catherine Buckingham, President & CEO, TNR Industrial Doors Inc., re: Recipient of HUB HKMB Impact Award, 2012 RBC Canadian Women Entrepreneur Awards. 8. PUBLIC MEETINGS: None. Page 1 of 123 Council Meeting Agenda - March 13, 2013. Page 9. DEPUTATIONS: None. 10. REPORTS OF MUNICIPAL OFFICERS: 23 -25 a) Report No. F12013 -07, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO re: Statement of Accounts - February 28, 2013. 26 -29 b) Report No. F12013 -08, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO re: Treasurer's Statement of Remuneration. 30 -48 c) Report No. RC2013 -05, Shawn Binns, Director of Recreation and Community Services re: Tender RC2013 -T -01 Parks Turf Maintenance. 49 -58 d) Report No. RC2013 -06, Shawn Binns, Director of Recreation and Community Services re: Oro - Medonte Firefighters Association. 59 -63 e) Report No. DS2013 -08, Andria Leigh, Director of Development Services, re: Site Plan Agreement (2278763 Ontario Incorporated Barrie Speedway) 2013 - SPA -01, Part of Lot 22, Concession 8, Oro, Being Part 1, Plan 51R-35062, Being all of PIN 58549 -0026 LT (Former Township of Oro) [refer to Item 15a)] [deferred from March 6, 2013 meeting]. 11. REPORTS OF MEMBERS OF COUNCIL: 64 -65 a) Mayor H.S. Hughes, re: Bruce Stanton Simcoe North MP, Proposed New Federal Electoral Boundaries. 66 b) Mayor H.S. Hughes re: 2013 Budget Allocations for Orillia & Area Physician Recruitment Committee and Barrie Area Physician Recruitment. 12. CONSENT AGENDA: 67 -71 a) Announcements of Interest to the Public: 1. County of Simcoe, Solid Waste Management, Public Open House Sessions, March 11 -26, 2013. 2. County of Simcoe, Notice of Public Meeting re: Term of Simcoe County Warden, Tuesday, March 26, 2013, 10:00a.m., Council Chambers, Simcoe County Administration Centre, 1110 Highway 26, Midhurst. 3. 46th Annual Pitch -In Week, April 21 -27, 2013. 72 -75 b) Correspondence dated March 1, 2013 from Ontario Municipal Board re: Memorandum of Oral Decision on February 13, 2013 and Order of the Board re: Crestwood Park Holdings Inc., 2012- OPA -02. Staff Recommendation: Receive. 76 -79 c) Minutes of Midland Public Library meeting held on January 10, 2013. Staff Recommendation: Receive. 13. COMMUNICATIONS: 80 a) Correspondence dated February 22, 2013 from Town of Innisfil re: Shoreline Development Responsibilities Forum, March 28, 2013, Innisfil Town Hall. Page 2 of 123 Page Council Meeting Agenda - March 13, 2013. 13. COMMUNICATIONS: 81 -82 b) Correspondence dated February 22, 2013 from Jim Purnell re: Springwater Provincial Park. 83 -102 c) Correspondence received March 4, 2013 from R. D'Arcy Vachon, Project Development Ontario, SkyPower Global re: Request for Municipal Council Support Resolution, 10 MW Ground - Mounted Solar Project, 1251 Line 1 North. 103 d) Correspondence from Oro - Medonte Chamber of Commerce re: 2013 Business Awards Dinner & Silent Auction, Thursday, April 11, 2013, Hawk Ridge Golf Club, 5:30pm- Cocktails; 6:30pm- Dinner. 104 -105 e) Correspondence received March 6, 2013 from Kevin Foster, President, Ontario Association of Fire Chiefs re: OAFC Municipal Politicians Seminar, May 5 -6, 2013, DoubleTree Toronto Airport Hotel, Toronto. 106 -108 f) Correspondence from Autism Ontario re: Ontario Marks World Autism, Awareness Day by Raising the Flag in 444 Communities Across the Province and Request to Proclaim April 2, 2013 as "World Autism Awareness Day ". 109 -110 g) Correspondence dated February 27, 2013 from Mayor Linda Collins, Township of Springwater re: Annual Log- Sawing Contest - Elmvale Maple Syrup Festival, Saturday, April 20, 2013. 14. NOTICE OF MOTIONS: None. 15. BY -LAWS: 111 -122 a) By -Law No. 2013 -023 A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and 2278763 Ontario Incorporated described as lands as follows: Part of Lot 22, Concession 8, Being Part 1, Plan 51 R35062, as in 58549 -0026 LT ROLL # 43 -46- 010- 009 - 06700, Township of Oro - Medonte, County of Simcoe [deferred from March 6, 2013 Council meeting]. 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17. CLOSED SESSION ITEMS (UNFINISHED ITEMS): 18. CONFIRMATION BY -LAW: 123 a) By -Law No. 2013 -026 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, March 13, 2013. Page 3 of 123 Page Council Meeting Agenda - March 13, 2013. 19. ADJOURNMENT: a) Motion to Adjourn. Page 4 of 123 6a) Minutes of Council meeting held on Wednesday, March ... THE TOWNSHIP OF ORO- MEDONTE REGULAR COUNCIL MEETING MINUTES 7n I' ) Council Chambers Prond Heritrjge, Exerting Ftrrure Wednesday, March 6, 2013 2010 - 2014 COUNCIL Present: Mayor H.S. Hughes Councillor Mel Coutanche Councillor Kelly Meyer Councillor Marty Lancaster Councillor John Crawford Councillor Dwight Evans Regrets: Deputy Mayor Ralph Hough TIME: 9:06 a.m. Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of Present: Finance /Treasurer /Deputy CAO; Andria Leigh, Director of Development CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. Page 1 of 13 Page 5 of 123 6a) Minutes of Council meeting held on Wednesday, March ... Council Meeting Minutes — March 6, 2013. 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. C130306 -1 Moved by Crawford, Seconded by Meyer Be it resolved that the agenda for the Council meeting of Wednesday, March 6, 2013 be received and adopted as amended to defer Items: 10f) Report No. DS2013 -008, Andria Leigh, Director of Development Services, re: Site Plan Agreement (2278763 Ontario Incorporated Barrie Speedway) 2013 - SPA -01, Part of Lot 22, Concession 8, Oro, Being Part 1, Plan 51 R- 35062, Being all of PIN 58549 -0026 LT (Former Township of Oro) and 15c) By -Law No. 2013 -023: A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and 2278763 Ontario Incorporated described as lands as follows: Part of Lot 22, Concession 8, Being Part 1, Plan 51 R35062, as in 58549 -0026 LT ROLL # 43 -46- 010- 009 -06700 TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE. to the March 13, 2013 Council meeting, and 4c) Doug Irwin, Director of Corporate Services /Clerk, re: Acquisition /disposition of land (Simcoe Road, Plan 589) pending further investigation by the Clerk. Carried. Carried. Page 2 of 13 Page 6 of 123 6a) Minutes of Council meeting held on Wednesday, March ... Council Meeting Minutes — March 6, 2013. b) Motion to Rise and Report. Motion No. C130306 -3 Moved by Meyer, Seconded by Coutanche Investigation). Carried c) Doug Irwin, Director of Corporate Services /Clerk, re: Acquisition /disposition of land (Simcoe Road, Plan 589). The item was deferred pending further investigation by the Clerk. d) Doug Irwin, Director of Corporate Services /Clerk, re: Personal matters about an identifiable individual (Oro - Medonte History Association). The following staff were present: Robin Dunn, Chief Administrative Officer; Janette Teeter, Deputy Clerk. - Motion No. C130306 -4 . Moved by Evans, Seconded Eby Crawford Be it resolved 1. That the confidential correspondence dated February 28, 2013 and presented by Robin Dunn, CAO, re: Personal matters about an identifiable individual (Oro - Medonte History Association) be received. 2. And That the members of the Oro - Medonte History Association be thanked for their contribution to the community under the CAO's signature. Carried. Page 3of13 Page 7 of 123 6a) Minutes of Council meeting held on Wednesday, March ... Page 8 of 123 6a) Minutes of Council meeting held on Wednesday, March ... Council Meeting Minutes — March 6, 2013. b) Minutes of Recreation Technical Support Group meeting held on Thursday, February 28, 2013. Motion No. C130306 -8 Moved by Crawford, Seconded by Lancaster Be it resolved that the draft minutes of Recreation Technical Support Group meeting held on Thursday, February 28, 2013 be received. Carried. 7. RECOGNITION OF ACHIEV None. 8. PUBLIC MEETINGS: None. 9. DEPUTATIONS: None. a) Introduction of Audit Team from Gaviller and Associates. Mayor H.S. Hughes and Members of Council were introduced to Sue Bragg, Laura McCrae and Mike Switzer, Gaviller and Associates and had an overview of the auditing process. NWK 1410L b) Report No. F12013 -06, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO, re: Development Charges. Motion No. C130306 -9 40 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That Report No. F12013 -06, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO, re: Development Charges be received. 2. That the financial statement relating to the Development Charges Reserve Fund for the year 2012 be received. 3. And That a copy of the said financial statement be forwarded to the Ministry of Municipal Affairs under the Director of Finance /Treasurer /Deputy CAO's signature. Carried. Page 5 of 13 Page 9 of 123 6a) Minutes of Council meeting held on Wednesday, March ... Council Meeting Minutes — March 6, 2013. c) Andria Leigh, Director of Development Services, re: Septic Maintenance Program. A PowerPoint presentation was presented. Motion No. C130306 -10 Moved by Lancaster, Seconded by Crawford d) Report No. DS2013 -006, Andria Leigh, Director of Development Services, re Division Permit Fee Review. NO N Motion No. C130306 -11 Building Page 6 of 13 Page 10 of 123 6a) Minutes of Council meeting held on Wednesday, March ... Council Meeting Minutes — March 6, 2013. f) Report No. DS2013 -008, Andria Leigh, Director of Development Services, re: Site Plan Agreement (2278763 Ontario Incorporated Barrie Speedway) 2013 - SPA -01, Part of Lot 22, Concession 8, Oro, Being Part 1, Plan 51 R- 35062, Being all of PIN 58549 -0026 LT (Former Township of Oro) [refer to Item 15c)]. The item was deferred to the March 13, 2013 Council meeting. Page 7 of 13 Page 11 of 123 6a) Minutes of Council meeting held on Wednesday, March ... Page 12 of 123 6a) Minutes of Council meeting held on Wednesday, March ... Council Meeting Minutes — March 6, 2013. c) Councillors Lancaster and Evans, re: Recreation Technical Support Group Membership Vacancy. Motion No. C130306 -16 Moved by Evans, Seconded by Crawford Be it resolved 1. That the verbal information presented Councillors Lancaster and Evans, re: Recreation Technical Support Group Membership Vacancy be received. 2. And That staff proceed with advertising for a Recreation Technical Support Group member to file the vacancy. 12. CONSENT AGENDA: a) b) Carried. c) Minutes of Nottawasaga Valley Conservation Authority meeting held on January 25, 2013 and highlights of meeting held on February 22, 2013. Staff Recommendation: Receive. d) Minutes of Lake Simcoe Region Conservation Authority meeting held on January 25, 2013 and highlights of meeting held on February 22, 2013. Staff Recommendation: Receive. IM Page 9 of 13 Page 13 of 123 6a) Minutes of Council meeting held on Wednesday, March ... a) Correspondence dated February 21, 2013 from the Ontario Municipal Board, re: 2012 -A- 25 (Robert & Patricia Dasovic), 911 Bass Lake Side Road West. Motion No. C130306 -18 Moved by Lancaster, Seconded by Evans Be it resolved 1. That the correspondence dated February 21, 2013 from the Ontario Municipal Board, re: 2012 -A -25 (Robert & Patricia Dasovic), 911 Bass Lake Side Road West be received. Carried. Page 10 of 13 Page 14 of 123 6a) Minutes of Council meeting held on Wednesday, March ... Council Meeting Minutes — March 6, 2013. b) Correspondence received February 25, 2013 from Lyn Hird, Clowes Women's Institute, re: Request for Township Pins. Motion No. C130306 -19 Moved by Coutanche, Seconded by Meyer 14. NOTICE OF MOTIONS: None. 15. BY -LAWS: a) By -Law No. 2013 -020: A By -law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and Committees /Technical Support Groups, and Expenses for Employees, and to Repeal By -law Nos. 2011 -012 and 2012 -156. b) By -Law No. 2013 -022 A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and 2065726 Ontario Inc. described as lands as follows: Part of Lot 21, Concession 9, Being Part 1, Plan 51R28590, as in 58549 -0108 LT ROLL # 43 -46- 010 - 009 -07903 TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE. c) By -Law No. 2013 -023: A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and 2278763 Ontario Incorporated described as lands as follows: Part of Lot 22, Concession 8, Being Part 1, Plan 51 R35062, as in 58549 -0026 LT ROLL # 43 -46- 010 - 009 -06700 TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE. Item c) was deferred to the March 13, 2013 Council meeting. Page 11 of 13 Page 15 of 123 6a) Minutes of Council meeting held on Wednesday, March ... Council Meeting Minutes — March 6, 2013. d) By -Law No. 2013 -024 A By -law to amend the zoning provisions On lands described as follows: Lot 1, Registered Plan 1156, 1391 Highway 11, Township of Oro - Medonte, County of Simcoe, Roll # 4346- 010 - 006 - 16200. e) By -Law No. 2013 -025 A By -law to Appoint Municipal Weed Inspectors And to Repeal By -law No. 2012 -043. Be it resolved that By -Laws: b) By -Law No. 2013 -022 A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and 2065726 Ontario Inc. described as lands as follows: Part of Lot 21, Concession 9, Being Part 1, Plan 51R28590, as in 58549 -0108 LT ROLL # 43 -46- 010 - 009 -07903 TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE. d) By -Law No. 2013 -024 A By -law to amend the zoning provisions On lands described as follows: Lot 1, Registered Plan 1156, 1391 Highway 11, Township of Oro - Medonte, County of Simcoe, Roll # 4346- 010 - 006 - 16200. e) By -Law No. 2013 -025 A By -law to Appoint Municipal Weed Inspectors And to Repeal By -law No. 2012 -043. be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor. Carried. Page 12 of 13 Page 16 of 123 6a) Minutes of Council meeting held on Wednesday, March ... Council Meeting Minutes — March 6, 2013. 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17.CLOSED SESSION ITEMS (UNFINISHED ITEMS): %CONFIRMATION BY -LAW: a) By -Law No. 2013 -021: being a by -law to confirm the proceedings of the Council meeting held on Wednesday, March 6, 2013. Motion No. C130306 -22 Moved by Meyer, Seconded by Coutanche 44 19. ADJOURNMENT: a) Motion to Adjourn. Motion No. C130306 -23 Moved by Lancaster, Seconded Be it resolved that we do now adjourn at 11:48 a.m. Mayor, H.S. Hughes Deputy Clerk, Janette Teeter Carried. Page 13 of 13 Page 17 of 123 7a) Catherine Buckingham, President & CEO, TNR Industria... To view more photos, click here 2012 RBC Canadian Women Entrepreneur Award Winners Selected Congratulations to the 2012 Winners! Rain Emily (Shi Yu) Zhang, President, Wil lowest Enterprise Co. Ltd. Huh H'KMS Impact Award Catherine Buckingham, President & CEO, TNR Industrial Doors Inc. RBC MOmel7tun)Av, ar:l Barb Ganney, President, Payworks TPH 5ustainability Award Jodi G over, CEO $ Co-Founder, Rea I Tech Inc. Trailblazer Award Michele Boisvert, President & Owner, Homeocan Inc. PROFIT A.vard for Excellence in EntrelDreneurSh p Clara Angotri, President, Next Pathway Inc. read more > We are proud to announce that over 3,500 hardworking women were nominated for the awards this year! Submit An Application Package Submit a complete Application Package by the Application Deadline: July 30, 2012 - 6:00pm EST Apply Online Application Workshop Webinar Now Available Online In this step -by -step webinar, Carolyn Lawrence, President and CEO of Women of Influence Inc., and Mike Michell, National Director of Small Business Client Strategy for RBC, will guide you through the application process, introduce you to the Application Package, and provide advice that will make your application stand out in the judges' eyes. Page 18 of 123 7a) Catherine Buckingham, President & CEO, TNR Industrial... Eligibility Criteria To qualify, all must apply: • A nominee must be active in a profitable business registered and operating in Canada for three full years as of May 31, 2012. • The nominee must own shares of the company, hold the senior executive title and /or be the chief decision maker. She must be responsible for the day -to -day management and the financial bottom line of the company. • She must be the founder of the business or have had a significant impact on the company, if acquired. Franchisers are eligible, but franchisees are not. About the Awards It is vital to Canada's future economic development and prosperity that entrepreneurs, particularly women entrepreneurs, be encouraged and cultivated. The Awards Program: The Facts about Women Entrepreneurs: • To date, over 10,000 women ranging from their early 20s to their mid - eighties, from every sector of the economy, have been nominated for these awards. • 105 Awards have been presented for outstanding entrepreneurial achievement in the area of Start- up, Innovation, Momentum, Trailblazer, Impact on the Local Economy, Export and Excellence. • With revenues ranging from $250,000 to over $500 million we are also seeing an increase in the number of female entrepreneurs succeeding in 'non - traditional' industries such as finance, film, construction, oil and gas, and transportation • One of the fastest growing business segments in Canada • Canadian firms run by women, create new jobs at four times the rate of the national average, collectively providing more jobs than the Canadian Top 100 companies combined Page 19 of 123 7a) Catherine Buckingham, President & CEO, TNR Industria... • Women are creating not just jobs, but entire companies, at double the rate of the national average • The number of women with incorporated businesses more than doubled during the last decade • There are 821,000 self employed women contributing $18 Billion to the Canadian economy The Purpose of the Awards The purpose of the Awards is to provide national recognition to Canada's women entrepreneurs, whose successful businesses and achievements contribute so much to the Canadian and global economies as well as to their communities. By honouring these entrepreneurs, we hope to: • Advance their business and personal networks; • Provide significant profile and visibility for them and their businesses • Create additional opportunities to actively participate on for - profit and non - profit boards, government committees and /or industry associations; • And increase the number of role models and mentors for all entrepreneurs both male and female Page 20 of 123 7a) Catherine Buckingham, President & CEO, TNR Industria... Award Categories Not sure which category to apply for? Watch the Past Winners Videos to see what made them extraordinary. Watch videos > Deloitte The Deloitte Start -Up Award This award celebrates the achievements of a woman who, in a minimum of three years and a maximum of five years, has developed her business into one that is ready for the next level of growth. Since starting the business, the recipient has been successful in building a profitable business and a comprehensive and sustainable business plan. The HUB HKMB Impact Award This award salutes an entrepreneur's impact on the local economy. In Ina�srno�rn¢l developing or expanding her business, the applicant has contributed significantly to the development of her local economy through such things as creating jobs, encouraging others in the community to do the same and is encouraging the economic prosperity and development of local citizens. RK Royal Bank The RBC Momentum Award This entrepreneur has successfully overcome obstacles and capitalized on opportunities to deliver 10% or more growth, year- over -year, for more than three years. Through expanded management, empowered employees, and demonstrated excellence, she has created a flexible and responsive business that is able to adapt to changing market environments and leverage opportunities for continued growth. TPH Sustainabilit Award s1THN Awarding a business for its proven dedication to incorporate rK PAWF M mom M. environmentally consciousinitiatives from Recycling Programs to Hazardous Waste Management into their own corporation's everyday operations, and /or by providing solutions for their customers to decrease their own carbon footprint. From saving energy to reducing waste, this entrepreneur's dedication to social responsibility as a key element of long term growth and success, is an inspiration and leading Canada's green movement. Page 21 of 123 7a) Catherine Buckingham, President & CEO, TNR Industria... The Trailblazer Award This entrepreneur is a true trendsetter. She has recognized a new market, product, technological advancement or opportunity and led the way. She has demonstrated outstanding leadership both within her company and her market, set the standards for originality, quality and successful management. She is a mentor, a visionary, a leader, a successful businesswoman and in all elements a trailblazer in her field. mom The PROFIT Award for Excellence in Entrepreneurship MAGAVINE Through timely innovation, strategic thinking and smart execution, the recipient has launched and built one ormore successful companies with a track record of growth and profitability, industry leadership or breaking new ground. This pre- eminent entrepreneur possesses the drive, managerial acumen and leadership traits that others aspire to have, and has positioned herself for future achievement. She is a role model for all those who believe in the power of entrepreneurship, whose exploits have generated an uncommon degree of economic growth and social change. Page 22 of 123 10a) Report No. F12013 -07, Paul Gravelle, Director of Fi... lownsh' of REPORTC/ Proud Heritage, Exciting Future Report No. FI 2013 -07 To: Council Prepared By: Janice MacDonald Meeting Date: March 13, 2013 Subject: Statement of Accounts — February 28, 2013 Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. Report No. Fl 2013 -07 be received for information only. 2. The accounts for the month of February 2013 totalling $ 1,416,682.91 are received. BACKGROUND: Following is the statement of accounts for the month of February. Cheaue Reaisters: Batch No. AC00747 AQ00524 AC00748 AC00749 AQ00525 AC00750 FINANCE Report No. FI 2013 -07 Date February 06, 2013 February 07, 2013 February 13, 2013 February 20, 2013 February 25, 2013 February 27, 2013 Amount 194,519.19 200.00 208,453.08 195,585.34 1,350.00 536,730.33 $ 1,136,837.94 March 13, 2013 Page 1 of 3 Page 23 of 123 10a) Report No. F12013 -07, Paul Gravelle, Director of Fi... Payroll: PR00750 February 09, 2013 138,555.21 PR00753 February 23, 2013 136.900.14 $ 275,455.35 Credit Card Registers: AE00527 February 26, 2013 551.43 AE00528 February 26, 2013 498.75 AE00529 February 26, 2013 774.70 AE00530 February 26, 2013 220.35 AE00531 February 26, 2013 73.42 AE00532 February 26, 2013 524.38 AE00533 February 26, 2013 1,701.39 AE00534 February 26, 2013 45.20 $ 4,389.62 Total: $ 1,416,682.91 ANALYSIS: Not Applicable. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: Not Applicable. POLICIES /LEGISLATION: Not Applicable, CORPORATE STRATEGIC GOALS: FINANCE March 13, 2013 Report No. FI 2013 -07 Page 2 of 3 Page 24 of 123 10a) Report No. F12013 -07, Paul Gravelle, Director of Fi... Not Applicable. CONSULTATIONS: Not Applicable. ATTACHMENTS: 771 Cheque Registers — under separate cover CONCLUSION: That the accounts for the month of February are received. Respectfully submitted: Janice acDonald, Accounting Clerk SMT Approval / Comments: �A' %-P- FINANCE Report No. FI 2013 -07 C.A.O. Approval / Comments: March 13, 2013 Page 3 of 3 Page 25 of 123 10b) Report No. F12013 -08, Paul Gravelle, Director of Fi... ,-� Tow"Ship of REPORT�'`� Proud Heritage, Exciting Future Report No. F12013 -08 To: Council Prepared By: Paul Gravelle Meeting Date: March 13, 2013 Subject: Treasurer's Statement of Remuneration Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only ❑X It is recommended that: 1. Report No. F12013 -08 be received for information only. BACKGROUND: S. 284 of the Municipal Act stipulated that the Treasurer shall in each year on or before March 31S1 provide Council an itemized statement of remuneration and expenses paid in the previous year to each member of Council and each person, other than a member of Council, appointed by the municipality to serve as a member of any body, including a local board. ANALYSIS: Accordingly, please find attached the Treasurer's Statement of remuneration and expenses for the year 2012. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: No further financial impact POLICIES /LEGISLATION: Municipal Act FINANCE March 13, 2013 Report No. F12013 -08 Page 1 of 2 Page 26 of 123 10b) Report No. F12013 -08, Paul Gravelle, Director of Fi... CORPORATE STRATEGIC GOALS: Financial Stewardship CONSULTATIONS: None ATTACHMENTS: Treasurer's Statement of Remuneration and expenses for the year 2012. CONCLUSION: This report and attachment should be received as information only Respectfully submitted: P . a-1- 0 -1 )�� Paul Gravelle Director of Finance/Treasurer SMT Approval / Comments: I C.A.O. Approval / Comments: FINANCE Report No. F12013 -08 March 13, 2013 Page 2 of 2 Page 27 of 123 sv m N Co O N W TOWNSHIP OF ORO- MEDONTE TREASURER'S STATEMENT OF REMUNERATION AND EXPENSES FOR THE YEAR 2012 COMMITTEE OF ADJUSTMENT Larry Tupling 825.00 MEETING REGISTRATION ACCOMODATIONS, 1,125.00 500.00 409.08 728.11 2,762.19 SALARY FEES FEES MEALS,ETC. MILEAGE TOTAL COUNCIL 1,423.58 Bruce Chappell 1,050.00 355.61 1,405.61 Harry Hughes 29,690.96 4,575.00 512.43 2,583.95 37,362.34 Ralph Hough 23,747.10 975.00 211.64 1,742.31 26,676.05 John Crawford 18,514.08 1,725.00 737.87 365.04 1,163.96 22,505.95 Mel Coutanche 18,514.08 825.00 851.29 570.84 2,020.78 22,781.99 Marty Lancaster 18,514.08 300.00 857.14 743.10 20,414.32 Kelly Meyer 18,514.08 3,000.00 894.08 644.07 2,169.48 25,221.71 Dwight Evans 18,514.08 2,625.00 692.84 365.04 1,530.07 23,727.03 146,008.46 14,025.00 4,757.29 1,944.99 11,953.65 178,689.39 COMMITTEE OF ADJUSTMENT Larry Tupling 825.00 478.42 1,303.42 Scott Mac Pherson 1,125.00 500.00 409.08 728.11 2,762.19 Allan Johnson 1,125.00 577.27 1,702.27 Roy Hastings 1,050.00 373.58 1,423.58 Bruce Chappell 1,050.00 355.61 1,405.61 5,175.00 500.00 409.08 2,512.99 8,597.07 RECREATION ADVISORY COMMITTEE Tim Crawford 160.00 160.00 Rick Madden 40.00 40.00 Tracey Rynard 80.00 64.19 144.19 Reta Regelink 160.00 28.82 188.82 Nancy Stoddart 120.00 10.84 130.84 560.00 103.85 663.85 prepared by Paul Gravelle, Treasurer February 27,2013 O 07 CD O z O N O W O CO CD CD CD n O 1 O --h sv (Q CD N O N W TOWNSHIP OF ORO- MEDONTE TREASURER'S STATEMENT OF REMUNERATION AND EXPENSES FOR THE YEAR 2012 Note: Payments detailed herein are in accordance with the provisions of the Township's remuneration by -law, being 2011 -012, as amended prepared by Paul Gravelle, Treasurer February 27,2013 2 O 07 CD O Z O N O W i O CO CD CD CD n O 1 O --h MEETING REGISTRATION ACCOMODATIONS, SALARY FEES FEES MEALS,ETC. MILEAGE TOTAL NOTTAWASAGA VALLEY CONSERVATION AUTHORITY Ralph Hough 1,035.06 664.62 1,699.68 John Crawford 159.24 89.04 248.28 1,194.30 753.66 1,947.96 LAKE SIMCOE CONSERVATION AUTHORITY Mel Coutanche 800.00 726.10 1,526.10 Dwight Evans 200.00 75.26 275.26 1,000.00 801.36 1,801.36 LAKE SIMCOE REGIONAL AIRPORT John Crawford 1,142.88 1,142.88 Len Leach 952.40 952.40 2,095.28 2,095.28 ACCESSIBILITY ADVISORY COMMITTEE Randy Hazlett 120.00 73.14 193.14 Glen Taber 120.00 59.07 179.07 Andrew Brierley 120.00 4.43 124.43 360.00 136.64 496.64 Note: Payments detailed herein are in accordance with the provisions of the Township's remuneration by -law, being 2011 -012, as amended prepared by Paul Gravelle, Treasurer February 27,2013 2 O 07 CD O Z O N O W i O CO CD CD CD n O 1 O --h 10c) Report No. RC2013 -05, Shawn Binns, Director of Recr... !A 7owns�xip of ffj"&"te� REPORT C��`C0L;;'� 1 Proud Heritage, Exciting Future Report No. RC2013- 05 To: Council Prepared By: Shawn Binns Meeting Date: March 13, 2013 Subject: Tender RC2013 -T -01 Parks Turf Maintenance Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action X For Information Only It is recommended that: 1. Report No. RC2013 -05 be received and adopted; 2. That tender contract RC2013 -T -01 Schedule "A" Parks - Grass Cutting and Trimming be awarded to TNT Services; 3. That tender contract RC2013 -T -01 Schedule "B" Parks — Aeration and Fertilization be awarded to Ron Burton & Sons; 4. That the clerk bring forward the agreements for Council's ratification; 5. And further that the bidding list be informed of Council's decision. BACKGROUND: In 2010 the contracts for grass cutting and aeration /fertilization were restructured as service level agreements to optimize the value the Township receives through these contractual relationships. This revised structured has proven to improve the effectiveness of the Township's turf maintenance. The three year agreements held by Perry Wright (Grass Cutting) and Ron Burton & Sons (Aeration and Fertilization) expired in 2012. Tender RC2013 -T -01 was released and advertised on January 31, 2013 through: local newspapers (Barrie, Orillia, Midland), Biddingo (e- procurement site), and the Township's website. The tender was structured as two separable schedules based on unit pricing with the ability to add or subtract from the maintenance requirements as deemed appropriate. In addition Tender RC2013 -T -01 was amended to include a provision for a two extension. The following analysis and summary presents the aggregated results (excluding HST) based on the estimated number of cuts and /or parks and facilities as outlined in the tender document. Recreation and Community Services March 13, 2013 Report No. RC2013 -05 Page 1 of 4 Page 30 of 123 10c) Report No. RC2013 -05, Shawn Binns, Director of Recr... ANALYSIS: Submitted Bid Bid Bv Amount Amount 2140920 Ontario Inc Schedule A : 2013 31,555.00 2014 2014 31,763.00 2015 2015 31,763.00 2013 0.00 2014 Northern Grasshopper Schedule A: 2013 28,647.74 Schedule B: 2014 28,890.99 2015 28,978.72 2015 18,624.00 Crocker Contracting Schedule A: 2013 81,796.36 2014 81,796.36 2015 81,796.36 Schedule B: 2013 9,961.00 29,500.00 2014 9,961.00 29,500.00 2015 9,961.00 Schedule B: 2013 0.00 2014 0.00 Schedule A: 2015 0.00 Schedule B: 2013 18,624.00 2014 18,624.00 2015 18,624.00 Schedule Schedule PT A: 2013 47,485.74 B: 2013 15,132.00 Landscaping 2014 47,485.74 2014 15,132.00 2015 47,485.74 2015 15,132.00 TNT Services Schedule A: 2013 29,500.00 2014 2014 29,500.00 2015 2015 30,540.00 2013 14,100.00 2014 Advance Landscapes Schedule A: 2013 171,588.06 Schedule B: 2014 178,451.59 2015 183,805.13 2015 30,761.74 Ron Burton & Sons Schedule A: 2013 34,345.00 2014 34,345.00 2015 34,345.00 Perry Wright Maintenance Schedule A: 2013 38,395.00 2014 2014 39,380.00 2015 2015 40,720.00 Schedule A: 2013 111,274.25 Dole Turf 2014 113,499.72 2015 1 115,769.73 The lowest 3 bids are marked with yellow for both schedules. Schedule B: 2013 14,365.00 2014 14,420.00 2015 14,900.00 Schedule B: 2013 99,231.04 2014 103, 200.24 2015 106,296.25 Schedule B: 2013 10,910.00 2014 10,910.00 2015 10,910.00 Schedule B: 2013 14,100.00 2014 14,100.00 2015 14,100.00 Schedule B: 2013 29,567.24 2014 30,158.58 2015 30,761.74 Recreation and Community Services Report No. RC2013 -05 rch 13, 2013 Page 2 of 4 Page 31 of 123 10c) Report No. RC2013 -05, Shawn Binns, Director of Recr... In addition to pricing part of the Township's assessment process includes a review of equipment, references, and health and safety practices to determine the capacity to effectively perform a large service level agreement. Schedule "A" Northern Grasshopper had the lowest bid amongst for Schedule "A ". The review has concluded the following: - Has a minimal list of equipment (although the proponent has indicated the firm will be purchasing additional equipment if awarded the contract). - A lack of references — References provided dated back to 2005 and included relatively small contracts. - The owner is the sole operator — This presents concerns of health and safety and the capacity to maintain over 55 locations. TNT Services was the second lowest bidder (within 3 %) of the lowest bid. The review of TNT Services has concluded: - TNT has an extensive list of equipment - Provides additional value — GPS tracking on all vehicles, other equipment such as ball diamond groomers etc. - Extensive list of references including: o Simcoe County District School Board o Simcoe /Muskoka Catholic School Board o Simcoe County Children's Aid o York Region Housing - Health and Safety — Well established OHS program. Schedule "B" 2140920 Ontario Inc. had the lowest bid amongst for Schedule "B ". The review has concluded the following: - Has limited equipment, but planned to rent the equipment that is required to complete the fertilization and aeration (has supplied copies of the equipment that is available to them for rental). - A lack of references — References provided are for mostly residential customers, consisting mainly of small contracts. - The tender was obtained from the Township Website prior to the Addendums # 1 & # 2 being posted. The bidder did not have the fertilization rate of application that the bid was required to be quoted on and was not signed off on in tender. (Calculations provided are based on the recommendations of TSC store guidelines) Recreation and Community Services March 13, 2013 Report No. RC2013 -05 Page 3 of 4 Page 32 of 123 10c) Report No. RC2013 -05, Shawn Binns, Director of Recr... Ron Burton & Sons was the second lowest bidder (within 10 %) of the lowest bid. The review of Ron Burton & Sons has concluded: - Ron Burton has an extensive list of equipment - Has a proven record with the Township - Extensive list of references including: o Town of Gravenhurst o Simcoe County District School Board o Simcoe Muskoka Catholic District School Board o City of Kawartha Lakes - Health and Safety — Well established OHS program. The completed schedules will be attached to the agreements which will be forwarded to Council for ratification. I FINANCIAL. I These expenses are within the estimates used to prepare the 2013 operating budget. POLICIES /LEGISLATION: 0 By -Law 2004 -112- Purchasing and Tendering ATTACHMENTS: 1. Tender RC2013 -T -01 CONCLUSION: It is recommended that Schedule "A" be awarded to TNT Services and that "Schedule B" be awarded to Ron Burton & Sons. Respectfully Submitted: Shawn Binns Director, Recreation and Community Services SMT Approval / Comments: I C.A.O. Approval / Comments: I _�� Recreation and Community Services March 13, 2013 Report No. RC2013 -05 Page 4 of 4 Page 33 of 123 10c) Report No. RC2013 -05, Shawn Binns, Director of Recr... Proud Heritage, Exciting Future CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE TENDER FOR PARKS, FACILITY, AND OPEN SPACE TURF MAINTENANCE FOR THE 2013, 2014, 2015 SEASONS TENDER CONTRACT# RC2013 -T -01 INSTRUCTIONS TO BIDDERS 1.0 Tenders Sealed Tenders marked Tender RC2013 -T -01 addressed to Shawn Binns, Director, Community Services 148 Line 7 South, Oro, ON will be received until 12:OOpm. Local Time on Friday February 15th, 2013 2.0 Form of Tender Each tender shall contain the full name of the contractor or contractors submitting the tender and the signatures of the persons authorized to bind the corporation(s). Bids must be submitted on the tender forms provided. All items on the tender form must be completed. List of Forms: Schedule A - Grass Cutting and Trimming Schedule B — Fertilization and Aeration Schedule C — List of Equipment *Bidders may bid on works identified in Schedule "A ", Schedule "B" or both 3.0 Scope The scope of the work involves the supply of the necessary labour, equipment and services to complete the Turf Maintenance Contract(s) RC 2013 -T -01 for the 2013, 2014, and 2015 seasons as per the attached Instructions to Bidders, General Conditions, and Specifications as directed by the Director, Recreation and Community Services and /or the Supervisor, Parks and Facility Operations. The tender covers requirements for a three (3) year period effective May 2013 to October 2015 with the Township of Oro - Medonte reserving the option to extend Page 34 of 123 10c) Report No. RC2013 -05, Shawn Binns, Director of Recr... the contract for two additional one (1) year terms provided the Contractor's performance is satisfactory and proposed pricing for the subsequent years is acceptable. 4.0 Severability The Township may elect to undertake the work in a different way for the following Schedule(s): Schedule "A" Schedule "B" In doing so the Township may sever a schedule or schedules and the balance of the contract including conditions and specifications shall remain intact. As such it must be clearly understood that for any or all of the work outlined in the schedules may not be awarded to the successful bidder and there will be no further compensation made to the contractor. 5.0 Examination of Site Each contractor must visit the site of the proposed work before submitting the tender and must be satisfied by personal examination as to the local conditions to be met while completing the specified work. The Contractor shall determine the difficulty of the areas to be encountered. The Contractor shall not claim at any time after submission of the tender that there was any misunderstanding of the terms and conditions of the contract relating to the Site Conditions. Schedule "A" provides a brief general description of the areas, the Contractor shall be responsible for validating all information contained with the schedule. 6.0 Acceptances or Resections The Township reserves the right to reject any, or all bids, or to award the contract to other than the contractor submitting the lowest tender, as in its opinion may be for the best interest of the Township. GENERAL CONDITIONS 1.0 Extent The Contractor shall be liable for all costs of doing the work outlined including labour, equipment and materials. 2.0 Indemnification a) The contractor shall indemnify and save harmless the Corporations their agents, directors, and employees from all actions, suits, claims, and demands whatsoever which may arise directly or indirectly by reason of a requirement of this Agreement, save and except for damage caused by the negligence of the Corporation or their employees Page 35 of 123 10c) Report No. RC2013 -05, Shawn Binns, Director of Recr... 3.0 Insurance 3.1 The Contractor shall at his expense obtain and keep in force, during the term of this Agreement, Comprehensive General Liability Insurance satisfactory to the Corporation, and including the following: a) A limit of liability of not less than $5,000,000; b) The Corporation of the Township of Oro - Medonte be named as additional insured; c) The policy shall contain a provision for cross liability in respect of the name insured; d) Non -owned automobile insurance coverage with a limit of at least $5,000,000 including contractual non -owned coverage; e) Completed operations coverage; f) That 60 days prior notice of any alteration, cancellation or lapse in policy shall be given in writing to the Corporation; g) Owner's protective coverage; 3.2 Automobile Insurance The Contractor shall obtain and keep in force for the duration of this contract; automobile insurance under a standard Automobile Policy with limits of not less than $2,000,000 in respect to each licensed vehicle. 3.3 Proof of Insurance The Contractor shall provide, together with its executed agreement a certificate (s) of insurance or certified copy (ies) of the above referred to policies, satisfactory to the Corporation, together with proof of renewal at least (30) days prior to expiry. Provided that if a certificate is provided, all requirements as above set forth must be shown on the said certificate and notwithstanding the provision of any certificate, the Corporation may require the Contractor to provide a certified copy of the policy. 4.0 Workplace Safety and Insurance Board The Contractor shall provide a Clearance Certificate from the Workplace Safety and Insurance Board. The Contractor shall ensure the certificate is valid for the duration of this contract and provide the corporation with proof of renewed certificate prior at least (30) days prior to expiry. 5.0 Legislation Applicable The Contractor shall comply with all applicable Federal and Provincial legislation and regulations, including pertinent Township by -laws. Page 36 of 123 10c) Report No. RC2013 -05, Shawn Binns, Director of Recr... 6.0 Health and Safety a) The Contractor shall agree to fulfill all of its obligations in compliance with the Occupational Health and Safety Act, and further agrees to take responsibility for any health and safety violation that may occur. Furthermore, if the Corporation (or any of its agents, officers, directors, or employees) shall be made a party to any charge under the Occupational Health and Safety Act in relation to any violation of the said Act arising out of this agreement, the Contractor shall indemnify and save harmless the Corporation from any and all charges, fines, penalties, and costs that may be incurred or paid by the Corporation. b)The operators must be fully trained, qualified and experienced. Regulations of the Ministry of the Environment and the Ministries of Health and Labour must be complied with. If any operator is not performing satisfactorily or operating the equipment safely, to the satisfaction of The Township of Oro - Medonte, The Township of Oro - Medonte shall have the right to have the equipment and the operator removed from the job site. 7.0 Fire Protection a)The contractor shall maintain adequate fire suppression on site, portable fire extinguishers etc. to the satisfaction of the Corporation. b)AII flammable materials are to be handled, stored, and disposed of according to relevant OHSA and WHMIS regulations and in manner that which does not create a fire hazard. 8.0 Traffic Protection The Contractor will supply adequate and competent persons to control traffic, as required, by regulations set by provincial legislation. 9.0 Protection a) The contractor shall be responsible for any damage that may occur relative to the execution of all operations arising from this contract. Any damage done to Township or surrounding property must be made good to the satisfaction of the Township. If applicable, any trees, shrubs, flowerbeds, walks, drives, etc shall be properly protected. b) Temporary safeguards and protection shall be provided to adequately guard against injuries to the public and property around and adjacent to the areas. c) The Contractor shall assume responsibility for all liability and costs associated to repair damages to public or private property arising from the works identified Contract RC2013 -T -01. d) The contractor shall not leave any equipment on Township or Public property unattended at any time, unless such equipment is properly protected to the satisfaction of the Township. Page 37 of 123 10c) Report No. RC2013 -05, Shawn Binns, Director of Recr... 10.0 Code of Conduct At all times, the employees of the contractor shall act in a civil, responsible, courteous and generally productive manner. There will be no allowances made for employees to offend or interfere or join in activities being carried on by Township staff or outside groups while they are being employed by the contractor, and such complaints, if received, will be referred to the contractor. The Township reserves the right to request that said employee be taken off the works by the contractor, and not so re- employed until satisfactory arrangements have been made to ensure that there is no repetition of the offending behaviour. 11.0 Accessibility Regulations for Contracted Services Contracted Employees, third party employees, agents and others what provide customer service on behalf of the Township of Oro - Medonte are legally responsible with the provisions outlined in Ontario Regulation 429/07 with respect to training. The Contractor shall ensure that such training includes, without limitation, a review of the purposes of the Act and requirements of the regulation, as well as instruction regarding all matters set out in the regulation. By signing the Form of Tender, the contractor has agreed to be in full compliance with this regulation. Additionally the Contractor will review and acknowledge the Township Of Oro - Medonte policy for Accessible Customer Service. 12.0 Tender Deposit A certified cheque made payable to the Township of Oro - Medonte for 10% of the total annual tender price or optional to the tender deposit, a bidder may provide an irrevocable certified Letter of Credit/Performance Bond for 10% of the annual tender price. The Cheque or Letter of Credit / Performance Bond of unsuccessful bidders will be returned within fourteen (14) days of Tender opening. The Cheque or Letter of Credit/Performance Bond of the successful bidder will be retained until the Municipality's acceptance of the work. 13.0 Add /Delete Area The Township reserves the right to add or delete area or adjust frequency of cutting from time to time as it deems necessary. 14.0 Bid Disqualification Tenders may be rejected for any of the following reasons: a) Bids received after the closing date; b) Bids received on other than the tender form supplied; c) Bids not complete in ink or by typewriter; d) Incomplete bids (all items not bid); e) Qualified or conditional bids; f) Bids not properly signed and sealed. Page 38 of 123 10c) Report No. RC2013 -05, Shawn Binns, Director of Recr... *Each Bidder MUST complete the "Agreement" portion of the Tender as part of submission 15.0 Termination If, at the sole discretion of the Township there is a breach by the Contractor of any of the terms contained herein, The Township shall have the right to terminate the contract upon (15) days notice to the Contractor. Upon termination of the contract as aforesaid, the balance of the contract shall be forfeited. Where the Agreement is terminated in accordance with the foregoing, the Township shall be deemed free to enter into an Agreement with any other firms for the requirements called for in this Proposal. 16.0 Payment The successful contractor shall submit monthly invoices outlining the parks cut, referencing accounting codes provided by the Township. Payment shall be made within 30 days from the time of the receipt of the invoice. SPECIFICATIONS for Contract RC2013 -T -01 SCHEDULE "A" 1. Unit prices are on a per cut basis excluding applicable taxes, estimates have been provided. The Township reserves the right to adjust the frequency of cutting as required. 2. Turf areas to be maintained will include all areas outlined on Schedule "A' 3. The successful contractor shall commence turf maintenance within 24 hours upon the request of the Township of Oro - Medonte. All areas as designated are to be maintained in a tidy state, on a regular basis by mowing and trimming around fixed obstacles. Cutting shall commence the second week of May and will be completed by the end of October, or as directed by the Supervisor of Parks and Facility Operations. 4. Class "A" Parks shall be cut approximately 16 times over the season and kept at a grass length of 2.5 " -3.5" 5. Class "B" Parks shall be cut approximately 12 times over the season and kept at a length of 2.5 " -4" 6. Class "C" Parks will be cut as per Schedule "A' 7. Trimming shall be completed every other cut 8. Cutting Frequency will be determined by the Supervisor of Parks and Facility Operations. 9. The contractor shall be responsible for moving objects picnic tables and garbage cans to complete turf maintenance. 10.Grass and /or weed clippings shall not be permitted to accumulate. Accumulation shall removed immediately and disposed of in an acceptable manner. Page 39 of 123 10c) Report No. RC2013 -05, Shawn Binns, Director of Recr... 11.The work to be performed by the contractor may be scheduled between the hours of 7:00 a.m. and 5:00 p.m., Monday to Friday, except when such work day falls on a Statutory Holiday. The Sports fields that are occupied by rental users may not be cut during this period. Schedules for Sports Fields will be pre- arranged with the Recreation and Community Services Office. Turf Maintenance must be complete 1 -2 days prior to the weekends at Bayview Memorial Park. 12.The contractor shall remove all litter from grass cutting areas before actual cutting is to be done. Litter and excess of grass clippings cut up by the contractor's machinery shall be the responsibility of the contractor to pick up and remove from site. 13.Grass cutting shall include trimming of the grass and weeds around trees, bushes, buildings, fences, flower beds, parking curbs, under benches, under receptacles and any other objects as necessary for good maintenance of the facilities. 13.Trimming around trees and shrubs shall not harm the plants by breaking or scoring the bark. 14. The contractor will ensure that proper security is maintained at each location at all times. Many locations are fenced and unattended, so the contractor will have to unlock and lock gates immediately after work is completed. Keys will be provided, which must be returned at the end of the season. 15. The contractor shall attend meetings at the request of the Township. SCHEDULE "B" 1. Works shall consist of the following for all areas identified in Schedule "B" a. Core Aeration of all turf areas at the end July b. Supply and Application of slow release fertilizer 21 -7 -7 (N,P,K) in, Mid -June and Late October as Directed by the Township. c. Fertilization rate shall provide adequate coverage of Turf Areas. 2. Tender price is to exclude applicable taxes and involves completing all work specified above specified for the 2013, 2014, and 2015 Seasons. 3.The contractor will ensure that proper security is maintained at each location at all times. Many locations are fenced and unattended, so the contractor will have to unlock and lock gates immediately after work is completed. Keys will be provided, which must be returned at the end of the season. Page 40 of 123 10c) Report No. RC2013 -05, Shawn Binns, Director of Recr... CONTRACT NO. RC2013 -T -01 PARKS TURF MAINTENANCE H.S. T. NO. 1/We the undersigned, have carefully examined the locality of the site of the proposed works, hereby agree to furnish all labour, materials, equipment and services necessary to complete the work for the 2013, 2014, and 2015 Seasons, in accordance with the attached Instructions to Bidders, General Conditions and Specifications for the Prices outlined in Form of Tender Schedule "A" and/or Schedule "B ". Please ensure all tender documents are signed before submitting. • Tenderers may choose to tender on Schedule "A" or Schedule "B" separately or together. Signed at the County of Signature of Contractor or Witnesses and Position Held Name and Telephone No. of Person To be Contacted of in the this day of _____, 2013. 8 Signature of the Corporation Seal of Corporation Page 41 of 123 10c) Report No. RC2013 -05, Shawn Binns, Director of Recr... AGREEMENT - TOWNSHIP OF ORO- MEDONTE This Agreement made, in duplicate, this day of BETWEEN of the in the District or County of and the Province of Ontario; Hereinafter called the "Contractor" THE PARTY OF THE FIRST PART - and - 2013. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Hereinafter called the "Municipality" THE PARTY OF THE SECOND PART WITNESSETH that the Party of the First Part, for and in consideration of the payment or payments specified in the tender for this work, hereby agrees to furnish all necessary machinery, tools, equipment, supplies, labour and other means of construction, and to the satisfaction of the Public Works Superintendent or his Representative, to do all the work as specified and to complete such works in strict accordance with the plans, specifications and tender thereof, which are identified and acknowledged in the schedule of provisions, plans and specifications and conditions attached to the tender, and all of which are to be read herewith and form part of this present Agreement as fully and completely to all intents and purposes as though all the stipulations hereof have been embodied herein. Page 42 of 123 1Oc) Report No. RC2O13 -05, Shawn Binns, Director of Recr... The Contractor further agrees that he will deliver the whole of the works, completed in accordance with this Agreement in a timely manner, of each year. The Contractor agrees that such monies may be deducted from any monies due the Contractor on any account whatsoever. IN CONSIDERATION WHEREOF said Party of the Second Part agrees to pay to the Contractor for all work performed, the unit price on the tender. This Agreement shall ensure to the benefit of and be binding upon the heirs, executors, administrators and assigns of the parties hereto. IN WITNESSES WHEREOF the Contractor and the Township of Oro - Medonte have hereunto signed their names and set their seals on the day first above written. Signature of Contractor, or Signature of the Clerk Signature of the Mayor with Seal 10 Signature of Corporation Seal of Corporation Page 43 of 123 W (D O N W Cn 11 Ravines of 8 Blackcomb Drive A 2 Light Moderate Fine Trim at fence line and around sports Medonte pad and trees 16 0 16 0 16 0 12 Ramey Memorial 5464 Line 8 North A 2.5 Light None Heavy Includes pump house, trim entrances, Park pump house, fence, and front ditch, 16 0 16 0 16 0 ditch wet 13 Vasey Park 4851 Vasey Raod A 7.5 Heavy Flat Heavy 2 Ball Diamonds, playground trim ball fences, entranceway, playground, 16 0 16 0 16 0 bleachers, and buildings 14 O.P.P. — 3375 Line 4 North A 0.5 Lots Moderate Medium Flat and landscaped, Horseshoe 16 0 16 0 16 0 15 Lohuaru Trail 3375 Line 4 North Adjacent to A 0.5 Moderate Moderate Heavy Outdoor Fitness Stations and OPP Station Gardens, trim all areas 16 0 16 0 16 0 Signature Required: Subtotals for the page 0 0 0 C7 N O Z O ^N N Ul C� In n r-F O O (D C7 UNIT U UNIT U UNIT PRICE PER E Estimated P PRICE PER E Estimated T Total P PRICE PER E Estimated T Total SCHEDULE P PARK NAME A ADDRESS C CLASS S SIZE T TRIM D DITCH T TURF D DESCRIPTION OF SITE C CUT 2013 N Number of T Total 2013 C CUT 2014 N Number 2 2014 C CUT 2015 N Number o 2 2015 A T Excluding C Cuts E Excluding o of Cuts E Excluding C Cuts ACRES 1 S Shanty Bay Ball 1 1950 Ridge Road West A A 4 4.2 H Heavy S Steep H Heavy S Stones and wet ditch line. Trim Park f fence, trees,bleachers and building 1 16 0 0 1 16 0 0 1 16 0 0 2 S Shelswell Park 1 118 Lakeshore Road West A A 3 3.5 M Moderate S Steep M Medium T Two properties north and south of 133 Lakeshore Rooad West L Lakeshoe, trim around sports pad, 1 16 0 0 1 16 0 0 1 16 0 0 bollards, rocks, and trees 3 H Harbourwood 4 40 Shelswell Boulevard A A 5 5.9 M Moderate F Flat M Med /hea I Includes pump house, trim entrances, Park v vy p pump house, fence, and front ditch, 1 16 0 0 1 16 0 0 1 16 0 0 ditch wet 4 E EL Crawford 8 8B Somerset Boulevard A A 1 1 L Light N None H Heavy T Trim playground, Trees, Shrubs 1 Park 16 0 0 1 16 0 0 1 16 0 0 5 M Memorial Park a a) 687 Lakeshore Road E, A A a a) 7.4 H Heavy F Flat H Heavy T Trim fence, posts, trees, gardens, b) Plan 121 Block A (Private) b b) 2.5 b benches and pavillions 1 16 0 0 1 16 0 0 1 16 0 0 6 O Oro - Medonte 1 148 Line 7 South A A 1 1.2 M Moderate S Steep M Medium T Trim ditch, building and trees 1 Admin. Centre 16 0 0 1 16 0 0 1 16 0 0 7 L Lions I and II 7 71 Line 4 North A A 9 9.9 H Heavy F Flat H Heavy W Wet in ditch, trim fence and around buildings 1 16 0 0 1 16 0 0 1 16 0 0 8 O Old Town Hall & 8 833 Line 7 North A A 1 1.2 M Moderate N None M Medium T Trim fence line, building and 1 Cenotaph c cenotaph 16 0 0 1 16 0 0 1 16 0 0 9 D Danny McCue 1 1885 Warminster Sideraod A A 7 7.4 M Moderate S Steep H Heavy D Ditch line is rough, trim building, Ball Diamond p playground (Formerly 1 16 0 0 1 16 0 0 1 16 0 0 Warminster Ball 10 R Richlieu Soccer 1 15 A Richlieu Street, A A 8 8.4 N None N None M Medium I Includes entranceway, and Field W Warminster p pedestrian access, trim fenceline and 1 16 0 0 1 16 0 0 1 16 0 0 around goal posts C C7 N O Z O ^N N Ul C� In n r-F O O (D C7 C7 N O Z O ^N N Ul C� In n r-F O O (D C7 W (Q (D O —n N W Cn (Moonstone) A walkways 16 0 16 0 16 0 28 Carley Hall 396 Warminster Sideroad B 1.04 Light None Medium Cut and trim around all trees /shrubs (between the 8th & 9th Line) and building. Keep trimmed back 16 0 16 0 16 0 around perimeter 29 Eady Hall 73 Eady Station Rd B 0.8 Moderate None Medium Cut and trim around all trees /shrubs (between 10th & 11th Line) and building. Keep trimmed back 16 0 16 0 16 0 around perimeter 30 Edgar Hall 1167 Old Barrie Rd W. B 0.74 Light None Fine Cut and trim around all trees /shrubs (East of 4th Line) and building. Keep trimmed back 16 0 16 0 16 0 around perimeter 31 Jarrett Hall 837 Horseshoe Valley Rd B 0.4 Light One Medium Cut and trim around all trees /shrubs (at corner of 10th Line N) and building. Keep trimmed back 16 0 16 0 16 0 around perimeter Signature Required: Subtotals for the page 0 0 N O Z O ^N N W Ul C� In n r-F O O 0 UNIT U UNIT U UNIT PRICE PER E Estimated P PRICE PER E Estimated P PRICE PER E Estimated SCHEDULE P PARK NAME A ADDRESS C CLASS S SIZE T TRIM D DITCH T TURF D DESCRIPTION OF SITE C CUT 2013 N Number of T Total 2013 C CUT 2014 N Number T Total 2014 C CUT 2015 N Number o T Total 2015 A ( (ACRES) E Excluding E Cuts T Excluding E of Cuts T Excluding Cuts 16 H Horseshoe C Corner of Line 4 and A A 3 3 H Heavy M Moderate H Heavy L Landscaped areas, tennis court, and Valley Memorial H Horseshoe Valley Road s sports pad trim all areas 1 16 0 0 1 16 0 0 1 16 0 0 Park A Adjacent to Firehall 17 A Arbourwood 8 8 Basswood Circle A A 2 2.8 M Moderate M Moderate M Medium T Trim Fences, around playground and Park w walkways 1 16 0 0 1 16 0 0 1 16 0 0 18 S Sweetwater Park 3 3353 Line 6 North A A 2 2.4 M Moderate M Moderate M Medium T Trim Fences, trees, playground, and walkways. 1 16 0 0 1 16 0 0 1 16 0 0 19 B Brewis Park O Off of Line 2 S North of Ridge A A 1 1.2 L Light N None M Medium T Trim around rock fence, signs and Rd t tables 1 16 0 0 1 16 0 0 1 16 0 0 20 I Ian Beard B Between OPP and Fire Hall off A A 0 0.3 L Light M Moderate F Fine T Trim around monument and gardens Memorial L Line 4 North at Horseshe Valley 1 16 0 0 1 16 0 0 1 16 0 0 21 E Emily Park 4 46 and 48 Red Oak Crescent A A 3 3.6 L Light M Moderate F Fine R Rough 1 16 0 0 1 16 0 0 1 16 0 0 22 S Station # 1 1 1950 Ridge Road West 0 0.1 L Light M Moderate M Medium T Trim around any trees, fence lines & ( Shanty Bay) A A w walkways 1 16 0 0 1 16 0 0 1 16 0 0 23 S Station # 2 3 375 Line 11 South A 0.5 L Light M Moderate M Medium T Trim around any trees, fence lines & 1 A 0 walkways 16 0 0 1 16 0 0 1 16 0 0 24 S Station # 3 3 3375 Line 4 N, grass only on 0 0.6 L Light M Moderate M Medium T Trim around any trees, fence lines & sides, back &front A A w walkways 1 16 0 0 1 16 0 0 1 16 0 0 25 S Station # 4 1 1904 Old Barrie Road East 0 0.25 L Light M Moderate M Medium T Trim around any trees, fence lines & (Rugby) A A w walkways 1 16 0 0 1 16 0 0 1 16 0 0 26 S Station # 5 1 1911 Warminster Side Road 0 0.5 L Light M Moderate M Medium T Trim around any trees, fence lines & (Warminster) A A w walkways 1 16 0 0 1 16 0 0 1 16 0 0 27 S Station # 6 5 5668 Line 7 N 0 0.8 L Light M Moderate M Medium T Trim around any trees, fence lines & C 0 0 0 N O Z O ^N N W Ul C� In n r-F O O 0 Sv (D t) O N W O n N O ;I Z ^N l J N O G.> O CJ1 C� n .-r O 0 (D 0 UNIT UNIT UNIT PRICE PER PRICE PER PRICE PER SCHEDULE CUT 2013 Estimated CUT 2014 Estimated CUT 2015 Estimated 0' pp RK NAME ADDRESS CLASS SIZE TRIM DITCH TURF DESCRIPTION OF SITE Excluding Number of Total 2013 Excluding Number Total 2014 Excluding Number of Total 2015 Taxes Cuts Taxes of Cuts Taxes Cuts 32 Hawkestone Line 11 North of Rail Trail in B 2.5 Moderate None Fine Trim mailbox, fence line, bridge, 0 Park Hawkestone bleachers and trees, access from Rail 12 0 12 12 0 Trail 33 Guthrie Soccer 2282 Highway 11 (Access from B 1.6 Light None Heavy Rough, trim goal posts 0 Field Lines 12 0 12 12 0 34 African Church 1645 Line 3N B 0.6 Moderate None Medium Trim building, monument, flower bed 0 trees 12 0 12 12 0 35 Lloyd W. Scott Greenshields Crescent off Line B 2.3 Moderate Moderate Fine Trim trees 0 g 12 0 12 12 0 36 Southside Bass End of Line 13 at South end of B 2 Light None None Trim waterfront and roadway in park 0 Lake Bass Lake 12 0 12 12 0 37 Price Park Corner of Lakeview and Edith B 1.4 Moderate Flat Heavy Trim trees, playground, fence line, 0 Drive mailbox 12 0 12 12 0 38 Railside Park 33 Procee Circle B 0.8 Moderate Moderate Medium Trim pump house, playground 0 12 0 12 12 0 39 Barillia Park 118 Lakeshore Road East B 0.59 Light Flat Medium Trim rocks at entrance and Tennis 0 Court, Flat 12 0 12 12 0 40 North 16 Mariposa Crecent B 1.5 None Steep Heavy Open area 0 Simcoeside Park 12 0 12 12 0 41 Robin Crest Ellen Drive at Elbow B 2.5 None Steep Heavy Rough and only cut down the hill 30 0 Toboggan Hill Moonstone off Line 8 North or 40 feet 12 0 12 12 0 Moons Burial 7 Ellen Drive B 0.4 None Flat Fine Flat area to be mowed 0 42 12 0 12 12 0 43 Medonte Hills Line 7 and Alpine Drive B 2.9 Light Flat Medium Rough, rocks in the ground, trim at 0 fence 12 0 12 12 0 44 Craighurst Ball Entranceway on the west side B 4.1 Moderate None Med /hea Trim entrance, part of front, ball fence 0 Diamond of Penetanguishene road, north vy and bleachers of Horseshoe Valley Road 12 0 12 12 0 Signature Required: Subtotals for the page 0 0 0 O n N O ;I Z ^N l J N O G.> O CJ1 C� n .-r O 0 (D 0 v (D Ij O N W UNIT UNIT UNIT PRICE PER Estimated PRICE PER Estimated PRICE PER Estimated SCHEDULE PARK NAME ADDRESS CLASS SIZE TRIM DITCH TURF DESCRIPTION OF SITE CUT 2013 Number of Total 2013 CUT 2014 Number Total 2014 CUT 2014 Number o Total 2014 A Excluding Cuts Excluding of Cuts Excluding Cuts ACRES Taxes Taxes Taxes 45 Simoro 6 Simoro Crescent B 0.8 Light Flat Medium Open area Neighbourhood 12 0 12 0 12 0 Park 46 McPhee Landing 300 Line 15 S B 1.4 Light Moderate Medium Open area 12 0 12 0 12 0 47 James Clayton 18 Lauder Road B 3 Moderate Moderate Medium Trim fenceline cut open lot Park 12 0 12 0 12 0 48 Demont Drive 2 Demont Drive B 0.4 None Moderate Medium Flat vacant lot 12 0 12 0 12 0 49 Hawkestone 3 Allen Street @ Line 11 S B 1.3 Moderate flat Medium Trim around hall and fences, Community Hall Hawkestone playground, 1 ditch and pad 12 0 12 0 12 0 Parkland perimeter 50 Leigh Corner Corner of Line 12 N and 15116 B 0.627 Moderate None Heavy Trim around trees and monument Cemetary Sideroad - approx. 30 stones on site to trim 12 0 12 0 12 0 51 Drury Memorial Old Barrie Rd east of Line 7 ? C 1.5 None Flat Fine Trim around trees and monument Cairn 6 0 6 0 6 0 52 Joy Avenue See Map C 1.2 Light Flat Fine Cut 3 x per year Trim entrance, mailbox 3 0 3 0 3 0 53 Arena Back Lot 71 Line 4 North C 4.4 None None Fine Cut 2 x per season (Mid May and End of June) approximately 2 acres of 2 0 2 0 2 0 fianceway 54 Georgian Drive Deadend of georgian Drive into C 2 None Moderate Medium Cut 2 x per season (Mid May and End Richlieu Soccer Field of June) approximately 2 acres of Warminster fianceway 2 0 2 0 2 0 55 Property Corner lot 15/16 and Conc 11 N C 0.75 Moderate One Med Vacant Lot. Cut long grass and 1 ditch 2 0 2 0 2 0 Subtotal of page 0 0 0 TOTALS So.00 70--1 So.00 Signature Required: C) (-i N O ;I Z ^N l J N O (J.! C) n U) C� 0 r-f O 1 O h (D 0 10c) Report No. RC2013 -05, Shawn Binns, Director of Recr Page 48 of 123 Contract Price Contract Price Contract Price SCHEDULE DESCRIPTION OF Excluding Excluding Excluding B PARK NAME ADDRESS CLASS SIZE TURF SITE Taxes Taxes Taxes (Acres) 2013 2014 2015 Stones and, t ditch line. Trim 1 Shanty Bay Ball Park 1950 Ridge Read West A 4.2 Heavy fence, trees,bleachers and building Two properties north and south of Lakeshoe, trim 2 Shelswell Park 118 Lakeshore Road West A 3.5 Medium around sport s 733 Lakeshore Rooatl West pad, bollards, rocks, and trees Includes pump house, trim Medium/ entrances, pump 3 Harbourwootl Park 40 Shelswell Boulevard A 5.9 Heavy house, fence, and front ditch, tlitch wet Trim fence, a) 687 Lakeshore Road E, posts, trees, 4 Memorial Park B) Plan 121 Block A A a) 7.4 Heavy gartlens, (Private) b)2 .5 benches and pavillions Trim tlitch, 6 Oro - Metlonte Admin. 148 Line 7 South A 1.2 Med ium builtling and Centre trees Wet in ditch, trim fence and around 6 Lions I and II 71 Line 4 North A 9.9 Heavy buildings Old Town Hall & Trim fence line, 7 Cenotaph 833 Line 7 North A 1.2 Mind building builtling antl cenotaph Danny McCue Ball Ditch line is 8 Diamond (Formerly 1885 Warminster Sitleraotl A 7.4 Heavy rough, trim Warminster Ball Park) building, playground Includes entranceway, and pedestrian 9 Richlieu Soccer Field 15 A Richlieu Street, A 8.4 Medium access, trim Warminster fenceline and around goal posts Trim at fence line 10 Ravines of Metlonte 8 Blackcomb Drive A 2 Fine antl around sports pad and trees Includes pump house, trim entrances, pump 11 Ramey Memorial Park 5464 Line 8 North A 2.5 Heavy house, fence, and front ditch, ditch wet 2 Ball Diamontls, playgrountl trim ball fences, entranceway, 12 Vasey Park 4851 Vasey Raotl A 7.5 Heavy playgrountl, bleachers, and buildings O.P.P. — Horseshoe Flat and 13 Valley 3375 Line 4 North A 0.5 Metlium landscaped, Outdoor Fitness 3375 Line 4 North Adjacent Stations and 14 Lohuaru Trail to OPP Station A 0.5 Heavy Gardens, trim all areas Landscaped Rough Corner of Line 4 and Fine areas, tennis TOTALS FOR EACH YEAR 0 15 Line 4 Park Horseshoe Valley Road A 3 Heavy court, and sport s Adjacent to Firehall pad trim all areas Trim Fences, 16 Arbourwootl Park 8 Basswood Circle A 2.8 Med ium around playground and walkways Trim Fences, 17 Sweetwater Park 3353 Line 6 North A 2.4 Med ium trees, playground, and walkways. Trim arountl rock 18 Brewis Park Rail A 1.2 Med ium fence, signs and tables 46 antl 4 Oak 19 Emily Park .:.Red A 3.6 Signature required: Page 48 of 123 Rough Crsent Fine TOTALS FOR EACH YEAR 0 0 0 Page 48 of 123 10d) Report No. RC2013 -06, Shawn Binns, Director of Recr... Township of REPORT���� Proud Heritage, Exciting Future Report No. RC2013- 06 To: Council Prepared By: Shawn Binns Meeting Date: March 13, 2013 Subject: Oro - Medonte Firefighters Association Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires ActionFX For Information Only It is recommended that: 1. Report No. RC2013 -06 be received 2. The Oro - Medonte Firefighters Association be requested to submit the applicable fee of $664.00 for Arena Ice Rental permit #3362 in accordance with the Township policy. BACKGROUND: The Oro - Medonte Firefighters Association is a not for profit group volunteer organization consisting of members from the Oro - Medonte Fire and Emergency Services Department. The Mission of the Association is to raise funds toward community initiatives. The association is requesting that Council give consideration to waiving the fees for ice time associated with a Battle of Badges fundraising event in which proceeds will be raised for the Camp Oochigeas (a non - government funded camp for kids that have cancer). The Association has the game scheduled against the Simcoe EMS for April 6th for both the ice surface and the banquet hall. Previously the arena has reached the capacity for viewers, therefore the association also booked the banquet hall for spectator viewing to accommodate anticipated increase in attendance. This is the fourth annual Battle of the Badges event. The last event in 2011 raised a total of $4120 for the Simcoe Muskoka Regional Cancer Centre. ANALYSIS: The Oro - Medonte Fire Fighters Association is an important community oriented organization which is seeking to raise awareness and funds for Camp Oochigeas for the kids that are fighting cancer every day. It has been Council's practice /policy that requests from individuals or organizations for grant/subsidies are requested to submit the applicable fee and a grant/subsidy application be submitted for Council's consideration. Recreation and Community Services Report No. RC2013 -06 ch 13, 2013 Page 1 of 2 Page 49 of 123 10d) Report No. RC2013 -06, Shawn Binns, Director of Recr... FINANCIAL: The financial impact would be $664.00 for permit #3362 ATTACHMENTS: 1. Application for Grant/Subsidy Document 2. Facility Rental Permit 3. Request for Sponsorship Letter CONCLUSION: It is recommended that the Oro - Medonte Fire Fighters Association be requested to submit the applicable fee of $664.00 for ice rental permit #3662, in accordance with the Township policy. Respectfully Submitted: e Shawn Binns Director, Recreation and Community Services SMT Approval / Comments: 1 C.A.O. Approval / Comments: - I -� Recreation and Community Services Report No. RC2013 -06 March 13, 2013 Page 2 of 2 Page 50 of 123 10d) Report No. RC2013 -06, Shawn Binns, Director of Recr... Of olta. THE CORPORATION OFTHE 148 Line 7 S., Box 100 Oro, Ontario LOL 2X0 TOWNSH I P Phone (705) 487 -2171 Fax (705) 487 -0133 www.oro-medontexa APPLICATION FOR GRANT /SUBSIDY Instructions: In order to process the application on fields including Appendix "A" financial information must be completed Note: Grants/Subsidies are not automatically renewed annually PART A - ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name MO- McAgnie �iiP�'� E'C4 �Cf�Z2y (iSSC i0.-E��YI Address 10_ i Qu(\ -� Skt L,.O L(i Q R City CO (d WaA eV Prov. o M Postal Code / C4 j f- d Contact CieoFF �Cl-v ll �4> ��� Telephone C79S 93Y- 04S D( ve %**cn G- "` --) -G&G3� E -mail f- nAeV)e l i @_ Vy4 "-A, 1. CCM Fax PART B - ORGANIZATION GENERAL INFORMATION Number of Out of Town Membership Fee Members Residents If Applicable Geographic Area Date Served �i pu tail jcA QE QVr3 -- MkAo41+e_ Formed Outline the mission, purpose and objectives of your organization. 00- -}-he Ot0- i�_cioAAe 1 jVe_Q 1 QN- S Rnckp W 421s0 er"4'Cn _is, fo Mnoe_!- Fmfy\ -t-he of Oka- Me-da-me and iAC coundi t15 am- � # came 0 c nnP 00c111 tic i �> a CciMP ice V ,ids +hat have.Co:�ee�e Thy% COMP des I coed vc:ds ,, +h CcaMeec Cma Qp etAd— be a k 6cl and Si; I 1 cece � ve +VxP_ze dneMo. Med_"CaNi«IS clod RACod is cc ron CAoueSINW A+ fzunded OW -g Page 51 of 123 10d) Report No. RC2013 -06, Shawn Binns, Director of Recr... Type of Organization (i.e. Registered Charity, Non - Profit Organization, no status, etc.) and registration number if applicable. ck�kiis C'poe- '\te k!2b ey VS S� \Mc'Ue_ 1-'`( Indicate the products / services / benefits provided to the Township of Oro - Medonte by your organization: -The. Moae.) mlSeA Qk -cm (abd,KAk j bac ieeea ap me iu'NI lae ?Lk+ -V0isC-VCA S C_C M� 4o6',asect5� i iVdcen Ctccn ®co - fnecbnj�,, CLnd SL( c0fnd`n!z� cxceco" use- +h°,s GaMV 0- k Mmeco # of individuals served:_ s s-O PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A') PART C - DETAILS OF REQUEST Grant is a request for a financial contribution from Council Aubsid is a request for a reduction or waiving of fees Application is for a (please check) Grant Subsidy Amount Requested: $ GC 14 -00 GXJcVSL"c xee , Bo_,nqb #- to t Purpose for which the grant/subsidy, if approved, would be used. Give complete details (Le. project or event description, time frame, community benefits). -1 ae t ce -0ane_ Lot Vo-c)e (ntsye_d Oo(i LL) h I i Cu-I Coed- tree Ca (\ 2i 0e_ me�ce_ Vfbng.46 ->i 0 ° n2 rn M e +s Gc VN ,1 d V e o Q fiend, 1)a C_Wy)t Cock !qmR, We CXCe G2SK" 4)!2, HOC &tbs ic H USe oc- +ham ice SucQQcxe -t- B0.92ye+ Vho,-t( 0t\ + Ap r1 C, Q0 13,-- Qcacn 11: Q () - 93 :tD 0-94. Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). O-C ®a Me-CIC'Me OL GCC"\-+ e ue_c - -rho Oco- Medon- e 1E C e C- Oocke.�,-j b%oc Qp:l c3- --n A Qo-(- C Gym: (- }e6 ( a ov i r1 30 11 Page 52 of 123 10d) Report No. RC2013 -06, Shawn Binns, Director of Recr... Previous grants/subsidies from the Township? Amount Requested: $6 "6, 0o (-ao i I dw��-11j qa m) Year of Request: Amount Approved: $ l9rPG �(i ICha;tic�ne� PART D - SIGNATURE OF AUTHORIZED OFFICIALS F�v�' :7th e, & Position Name & Position For office use only Approved: Amount $ Year of Approval Date: -C '�-- Date: PEC Z -7 : / Denied: Date: NOTE: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro- Medonte,148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet ( and attach more If required) to complete the information requested on the Grant/Subsidy Application Form. Page 53 of 123 10d) Report No. RC2013 -06, Shawn Binns, Director of Recr... APPENDIX "A" FINANCIAL INFORMATION ORGANIZATION NAME: GCO -- .CO* G te-Q' —S_ �ue-5 Page 54 of 123 10d) Report No. RC2013 -06, Shawn Binns, Director of Recr... CURRENT FISCAL YEAR: Year: REVENUE: Source: Amount: ROQQ- le--Tic vets ls-*Q�00 So%5-o Qca L L►,So e ® O Si tc n-t fur +"c?) 1, Mm , SS I w 1 i cgef-5 kAk 20o, OO TOTAL: c, 1 a0,00 EXPENDITURES: Item: Amount: ` ry1Su''CaC%C12 3 -793,G0 L044ei'16 Licence -7 ,c c) nom- -Time 340.00 TOTAL: I e `i a5, oo SUMMARY: Surplus or deficit from previous year: Revenue Sub Total Minus Expenditures BALANCE: NEXT YEAR PROPOSED: Year: REVENUE: Source: Amount: to ► ►cyce -u 1,400c, coo ,So1,570 UcCL Q & I ,Sc o.oc Sllegm oueJ icy\ `o�.C�00.00 ( Yn SS ocn'�i GAS -3, aoo : O o TOTAL q, 700,00 EXPENDITURES: Item: Amount: 'Zns; tcooce 9,5c) , o 'Pc, f)+ 2n K, kg ftc 's 3 gs'. L04 4et �j c: TOTAL: q ,00 SUMMARY: Surplus or deficit from previous year Revenue Sub Total Minus Exp. Expenditures BALANCE: Page 55 of 123 10d) Report No. RC2013 -06, Shawn Binns, Director of Recr... COUNTY OF S1 MCOE � PAR SERVICES � domw�� Peoxd Hen'ruge, E.rcifing Fnmre Feb. 4, 2013 Sponsorship Request: 2013 Battle of the Badges Charity Hockey Game On behalf of the Oro - Medonte Firefighters and County of Simcoe Paramedic Services (CSPS), we would like to extend an invitation to you and your company to become a major sponsor for our 2013 Battle of the Badges Charity Hockey Game. The Oro-Medonte firefighters and CSPS take great pride in giving back to the community. We are seeking sponsorship from various businesses in our communities. The 8"' Annual Battle of the Badges Charity Hockey Game will be held on Saturday, April 6, 2013 at the Oro - Medonte Community Center beginning at 8 p.m. All money raised at the hockey game will go towards Camp Oochigeas, a privately funded, volunteer based organization that provides kids with cancer and kids affected by childhood cancer with a unique opportunity for growth through challenging, fun, enriching and magical experiences. This camp is designed to allow children with cancer to go and be a kid while still receiving treatments such as chemotherapy, medications and blood transfusions. We are seeking sponsors who are willing to donate any dollar amount to assist in covering our major expenses such as ice time, equipment, insurance, promotion of the game, and administrative costs. In return for your contribution, we will make sure your company gets recognized for your donation throughout the hockey game. The Oro - Medonte Firefighters and County of Simcoe Paramedic Services look forward to building a strong partnership with your company. We truly appreciate your consideration in this effort and we are available for any questions or comments that you may have in this endeavor. To receive more information, please contact: Geoff Patchell Firefighter (705) 835 -0451 Event Chair Dave Britton District Fire Chief (705) 835 -6863 Event Co -Chair Page 56 of 123 10d) Report No. RC2013 -06, Shawn Binns, Director of Recr... Printed 20-Aug-12, 10:37 AM Township of Oro-Medonte 148 Line 7 S., Box 100 Phone: (705) 487 -2171 Oro - Medonte, ON LOL 2X0 Fax: (705) 487 -0133 Customer Schedule Rate Oro - Medonte Fire Fighters 32.00 0.00 160.00 Geoff Patchell 504.00 103 Mt St. Louis Road RR #4 Coldwater, ON LOK J EO Due. Date Day Complex Facility Event Type Start TirneEnd Time Amount 06- Apr -13 Sat GUTH Banquet Hall Tournament 6:00 PM 11:00 PM 300 Battle of the Badges Tournament 06- Apr -13 Sat GUTH Pad "A" Tournament 8:00 PM 10:50 PM 180 Battle of the Badges Fundraising Tournament - Request for the Concession stand to be open has been made CONTRACT Page I Acet ID: Permit Number: 3362 Geoff Patchell (Other Rate Charge 32.00 0.00 160.00 168.00 0.00 504.00 8.0 (hrs) Sub Total Tax $664.00 $0.00 $664.00 PLEASE SIGN AND RETURN ONE COPY OF THIS PERMIT WITH PAYMENT IMMEDIATELY. BOOKINGS ARE TENTATIVE UNTIL SIGNED PERMIT AND PAYMENT ARE RECEIVED. ALL FEES ARE INCLUSIVE OF TAXES. ALL CHEQUES ARE TO BE MADE PAYABLE TO THE TOWNSHIP OF ORO- MEDONTE. NSF cheques must be replaced immediately with either a money order, cash or certified cheque and a $20.00 fee must be added to the amount of the dishonoured cheque. Interest will be charged at a rate of 15% per annum on all overdue accounts. Late payments or failure to replace NSF cheques may result in cancellation of your booking. It is mutually agreed that in the event it becomes necessary for the Recreation and Community Service Department, through weather conditions, breakdown of equipment or any other cause, to cancel a scheduled event(s) at one of their facilities, the Recreation and Community Services Department will notify the person signing the permit. Every effort will be made to replace a booking which has been cancelled or a refund will be given. Cancellation Policies: Minor Sports • Season's ice permits must be finalized by July 31 of each year for the season commencing in September. • Should the permit not be finalized by July 31, ice times may be offered to other user groups. • No cancellations or refimds will be granted upon the finalization of the ice permit — Exceptions will be made if the ice can be re- rented, in which case a full refund will be issued. • Cancellations and full refund will be granted at the end of the season to accommodate playoffs upon receiving written notice within 5 business days of the booking. Adult Groups /Casual Renters • Season's ice permits must be finalized by July 31 of each year for the season commencing in September. • Should the permit not be finalized by July 31, ice times may be offered to other user groups. • Cancellations and full refund will be granted upon receiving written notice within 15 business days of the booking. No refund will be provided for cancellations outside of this period. • Note: Business day is defined as a day whereby the Township Administration Office is operational. The exchange of booked time between individual teams or organizations is not permitted without proper written permission from the Recreation and Community Services Department. No alcoholic beverages are allowed in any Township of Oro - Medonte facility without express permission from the Recreation and Community Services Department. NOTE: Failure by any renter /group to adhere to the rental regulation/conditions noted herein may result in the cancellation of the * Indicates event spans multiple days. Powered by MaxEnterprise ®, a product of Maximum Solutions, Inc. Page 57 of 123 1Od) Report No. RC2O13 -06, Shawn Binns, Director of Recr... Printed 20- Aug -12, 10:37 AM Page I renters /groups entire booking. WAIVER: The permit applicant/organization agrees to hereby waive and forever discharge and INDEMNIFY AND SAVE HARMLESS the Corporation of the Township of Oro - Medonte, its employees, volunteers, partner organizations, sponsors, officers, and elected officials from all claims, damages, costs and expenses in respect to injury or damage to my /their person or property, however caused, which may occur as a result of my /their participation in the use /uses intended which will be held at the permit location /locations during the period of this permit including any additional dates later added to this permit. Notwithstanding the foregoing, this indemnification shall not apply to claims, damages, costs and expenses which the Corporation of the Township of Oro - Medonte shall or may become liable for by reason of any willful default or negligence of the Corporation of the Township of Oro - Medonte, its officers and employ s. V SIGNATURE: _ rXt+KOck yr DATE: If not then d addressee of the permit, please print your name. Personal information contained on this form is collected pursuant to THE MUNICIPAL FREEDOM OF INFORMATION AND End of Listing * Indicates event spans multiple days. Powered by MaxEnterprise *, a product of Maximum Solutions, hic. Page 58 of 123 10e) Report No. DS2013 -08, Andria Leigh, Director of Dev... Township of REPORT Proud Heritage, Exciting Future Report No. To: Prepared By: DS2013 -008 Council Andria Leigh, Director Development Services Meeting Date: Subject: Site Plan Agreement Motion # March 6, 2013 (2278763 Ontario Incorporated Barrie Speedway) Roll #: R.M.S. File #: 4346- 010 - 009 -06700 2013- SPA -01, Part of Lot 22, D11 43949 Concession 8, Oro, Being Part 1, Plan 51R-35062, Being all of PIN 58549 -0026 LT (Former Township of Oro RECOMMENDATION(S): Requires Action X For Information Only It is recommended: 1. THAT Report DS 2013 -008 be received and adopted; 2. THAT the Township of Oro - Medonte enters into a Site Plan Agreement with 2278763 Ontario Incorporated to permit the construction of a new office, VIP viewing area, and storage facility to replace an existing two - storey office and VIP viewing area associated with the Barrie Speedway; 3. THAT the appropriate By -law for the Site Plan Agreement for the lands described as Part of Lot 22, Concession 8, being Part 1 on RP 51 R- 35062, be brought forward for Council's consideration; 4. AND THAT the landowner be notified of Council's decision. BACKGROUND: The lands subject to Site Plan Application 2013 - SPA -01 are the site of the Barrie Speedway facility located at 240 Line 8 South. The applicant is proposing to replace an existing two - storey office and VIP viewing area and replace it with a new office, VIP viewing area and storage facility. In accordance with the Township's Site Plan Control by -law, the development is required to obtain site plan approval prior to consideration of a zoning certificate and building permit. DEVELOPMENT SERVICES March 6, 2013 Report No. DS2013 -008 Page 1 of 5 Page 59 of 123 10e) Report No. DS2013 -08, Andria Leigh, Director of Dev... ANALYSIS: The subject property is designated Agricultural in the Township's Official Plan. Permitted uses in this designation include all existing commercial uses. The Barrie Speedway has existing on the subject property since the early 1960's and has continued since that time. The proposed development is associated with the existing use of the property and is therefore determined to conform with the Township's Official Plan. The subject lands are presently zoned Private Recreation Exception 31 (PR *31) Zone in the Township's Zoning By -law 97 -95, as amended. The exception zone permits a motor vehicle race track. The applicant is proposing to construct a new office, VIP viewing area, and storage facility to replace an existing two- storey office and VIP viewing area associated with the Barrie Speedway. The proposed amenities are associated with race track which is a permitted use in the PR"31 Zone. In this regard, it is noted that the proposed development of the property would comply with these minimum required setbacks, in addition to all other applicable provisions of the Zoning By -law for the Private Recreational (PR) Zone. FINANCIAL/ LEGAL IMPLICATIONS/ RISK MANAGEMENT: Not applicable. POLICIES /LEGISLATION: Township of Oro - Medonte Official Plan Township of Oro - Medonte Zoning By -law 97 -95 Planning Act, R.S.O 1990, c. P. 13, Sections 36 and 41 CORPORATE STRATEGIC GOALS: Safe & Healthy Community — To ensure that Oro - Medonte policies and programs promote a safe and secure environment while encouraging healthy lifestyles Service Excellence — To provide a welcoming, courteous and professional culture of service excellence on the part of Council and Township staff Sustainability — To build an increasingly sustainable community with regard for and sensitivity to the needs of future generations. CONSULTATIONS: • Township Departments — no stated objections DEVELOPMENT SERVICES March 6, 2013 Report No. DS2013 -008 Page 2 of 5 Page 60 of 123 10e) Report No. DS2013 -08, Andria Leigh, Director of Dev... ATTACHMENTS: Schedule 1: Location Map Schedule 2: Site Plan CONCLUSION: Site Plan Application 2013 - SPA -01, to construct a new office, VIP viewing area, and storage facility to replace an existing two - storey office and VIP viewing area associated with the Barrie Speedway, which is a permitted use on the subject property, and the proposed development complies with all provisions of the Private Recreational Exception 31 (PR*31) Zone. Therefore, it is recommended that Site Plan Application 2013 - SPA -01 be approved, and that the appropriate Site Plan Agreement be approved by Council. Respectfully submitted: Andria Leigh, L r1P,RPP Director, Development Services SMT Approval / Comments: C.A.O. Approval / Comments: DEVELOPMENT SERVICES Report No. DS2013 -008 March 6, 2013 Page 3 of 5 Page 61 of 123 10e) Report No. DS2013 -08, Andria Leigh, Director of Dev... SCHEDULE 1: LOCATION MAP 2013 - SPA -01 (Barrie Speedway) DEVELOPMENT SERVICES Report No. DS2013 -008 March 6, 2013 Page 4 of 5 Page 62 of 123 10e) Report No. DS2013 -08, Andria Leigh, Director of Dev... SCHEDULE 2: PARTIAL LOT GRADING PLAN 2013 - SPA -01 (Barrie Speedway) DEVELOPMENT SERVICES Report No. DS2013 -008 March 6, 2013 Page 5 of 5 Page 63 of 123 4 ° eiat3Y0°' wm n� s�ww. 5— yl W a � i a _ o FOR 0-1 '1�8PIG aw �'ro�llstflP R PART 1 - o1 ORO- YEOONT6 5,R -35067 CoU or S 09 DEVELOPMENT SERVICES Report No. DS2013 -008 March 6, 2013 Page 5 of 5 Page 63 of 123 4 11 a) Mayor H.S. Hughes, re: Bruce Stanton Simcoe North M... Make room for Medonte I Local I News I Orillia Packet and Times Page 1 of 3 NEWS LOCAL Simcoe North MP wants change to proposed new riding name By Roberta Bell, Orillia Packet & Times Monday, March 11, 2013 10,3926 EDT PM Simcoe North MP Bruce Stanton What's in a name? A lot, according to Simcoe North MP Bruce Stanton. Stanton plans to submit an objection to the name of the new riding of Barrie - Oro- Springwater proposed in Simcoe County, "Since the majority of Oro - Medonte is going to be part of the new riding, it comes short of being appropriate to only include the name Oro," said Stanton. He will request the standing committee on procedures and house affairs recommend the change to the Federal Electoral Boundary Commission for Ontario. A portion of the former Medonte township — Horseshoe Valley Road was the divide — is included in the new riding, while a piece of the former Oro Township remains in Simcoe North. (The two municipalities were amalgamated in 1994) Last August, the commission released a new electoral map for the province that included 15 new electoral districts as a result of the population increase from 11,410,046 to 12,851,821 as revealed in the 2011 census, httn• / /www orillianacket com /7.(111/01/1 1 /.imcnP- north -mn- want,- chanuP- tn- nrnnn,Pil -nP 1/1 J 11)(11 l Page 64 of 123 11 a) Mayor H.S. Hughes, re: Bruce Stanton Simcoe North M... Make room for Medonte I Local I News I Orillia Packet and Times Page 2 of 3 In the first draft of the map, the area south of Dunlop Street in the City of Barrie was to be combined with the Town of Innisfil, while the area north of Dunlop Street was to be combined with Springwater and Oro - Medonte townships. Oro- Medonte is currently part of Simcce North, and a number of residents, including Stanton, were concerned with the impact the boundary changes could have on those living in the northeastern part of the township who associate themselves more with Orillia than with Barrie. When the second draft of the map was released at the end of February, it seemingly took into consideration public input from a hearing held by the commission at Barrie City Hall in October, as the portion of Oro - Medonte southwest of Line 9 and Moonstone Road remained in the new riding, but the portion to the northwest was transferred back to Simcoe North. "While 1 thought the boundary divisions themselves were a pretty good compromise ... I did feel it would be appropriate to include the name Medonte in the new riding," said Stanton, who will be filing his submission by the March 27 deadline. He expects to make a formal deputation to the standing committee in the next couple of months. " 1 hope that they'll agree," Stanton said, noting even if they do, the boundary commission is not obligated to implement the change. He isn't concerned about the length of the name he's proposing. "There are plenty of riding names that are every bit as long as this one would be. I don't see that as an impediment," he said. "When a riding name properly recognizes its historic roots and connection, that's absolutely appropriate." roberta. bell @sunmedia.ca Twitter: @roberta_ bell —Mr Reader's comments)) If you already have an account on this newspaper, you can login to the newspaper to add your comments. By adding a comment on the site, you accept our terms and conditions and our netiquette rules. httn: / /www_orillianacketcom /2013/03/1 1 /simeoe- north- mn- wnnt.- chnnae- to- nronnced -ne_. 3/12/2(113 Page 65 of 123 11 b) Mayor H.S. Hughes re: 2013 Budget Allocations for 0... Verbal Matters (Section 12.3 of Township's �T°wnship of Procedural By -Law No. 2011 -011) Proud Heritage, Exciting Future Name: Mayor H.S. Hughes Item Number /Name 11 b) 2013 Budget Allocations for Orillia & Area Physician Recruitment Committee and Barrie Area Physician Recruitment Meeting Date: 103 132013 Type of Meeting: [ Council ❑ Special Council ❑ Committee of Adjustment ❑ Accessibility Advisory Committee ❑ Recreational Technical Support Group Speaking Notes: • Mayor Hughes and Councillor Meyer provided an update of the positive results for the physician recruitment committees in the Barrie and Orillia area. • It was recommended that Council continue its practice of providing equal financial support for the two committees. 3/15/13 Page 66 of 123 12a) Announcements of Interest to the Public: 1. County of S... 2. ANAU11 111R WZ INNOMW COUNTY OF SIMCOEow� Far the Greater Good �TS COMING... � Major changes and improvements are coming to waste collection services in the County of Simcoe effective April 1, 2013 as a result of new service contracts. Some of the changes and improvements are highlighted on page 2; for further information, visit one of the following open house sessions. The County of Simcoe is pleased to sponsor free public skating during afternoon open house sessions scheduled over the March break. Monday Oro- Medonte Community Arena I Banquet Hall 2 -4 p.m. free skating + open house March 11 71 4th Line North, Guthrie Tuesday Penetanguishene Memorial Arena I Brian Orser Hall 2 -4 p.m. free skating + open house March 12 61 Maria St., Penetanguishene 6 -9 p.m. open house Wednesday New Tecumseth Recreation Centre I Hornet's Nest 2 -4 p.m. free skating + open house March 13 7300 Industrial Pkwy., Alliston 6 -9 p.m. open house Thursday Collingwood Public Library I Meeting Room B & C 6 -9 p.m. open house March 14 55 St. Marie St., Collingwood Tuesday Innisfil Recreation Centre I South Lobby 6 -9 p.m. open house March 19 7315 Yonge St., Innisfil Wednesday Wasaga Beach Rec Plex I Hall 1A 6 -9 p.m. open house March 20 1724 Mosley St., Wasaga Beach Thursday Bradford West Gwillimbury Public Library 6 -9 p.m. open house March 21 Zima Room 1 425 Holland St. West, Bradford Saturday Coldwater & District Community Centre 2 -4 p.m. open house March 23 Banquet Hall (2nd floor) 1 11 Michael Anne Dr., Coldwater Monday Township of Ramara Municipal Office 6 -9 p.m. open house March 25 2297 Highway 12, Brechin Tuesday County of Simcoe Administration Centre I Atrium 9 a.m. -12 p.m. open house March 26 1110 Hwy 26, Midhurst 6 -9 p.m. open house Page 67 of 123 12a) Announcements of Interest to the Public: 1. County of S... 2. The cost to operate curbside collection programs across the County will be reduced by 10 percent from 2012, even with the improvements to service factored in. Highlights of the changes and improvements effective April 1, 2013 include: Collection Days and Times are Changing Waste collection days and times will be changing due to the re- routing of trucks to increase efficiency. Watch for your new t m n nt I paper yard waste bags, com- or more units per property. Maximum postable bags, open -ended limits per property will apply. rigid containers, or cardboard boxes. Brush must be con- Improved Access to Service tained as above or approprk in Seasonal Areas was e a ageme ca ately hundled with string. Additional roads in seasonal (cottage) endar, come to an open areas will have access to curbside col - house session, or visit Call -in Bulky Collection lection services, provided access is safe. simcoe.ca to determine your All serviced locations in the County will Common collection points will be elimi- collection day. Remember to have access to a user -pay call -in bulky nated due to issues with illegal dumping have your materials curbside collection service from June to September and litter. Areas where curbside collection by 7 a.m. to ensure collection. For There is a maximum of five items per is not possible (islands and roads deemed those who will have more than a week scheduled collection with a wider range inaccessible) will be provided with a pass between collections due to the changes in of materials being accepted and diverted card to enable them to deliver waste to a collection days, flexibility will be given to from landfill. Cost is $35 per scheduled County waste facility at no charge. Weekly the one -bag limit during the first week of pick -up. Payment and a list of items to limits apply. April 2013. be collected are required at the time of booking. Compressed Natural Gas Holiday Collections Won't Be Delayed Waste collection services will no longer be delayed by one day due to holidays (with the exception of Christmas Day and New Year's Day). Remember to have your materials curbside by 7 a.m. Yard Waste Collections All locations in the County will now receive four bi- weekly collections of yard waste (including brush) in the spring and five bi- weekly collections in the fall. Material must be placed in kraft 4 Improved Access to Service for Businesses Areas There will be uniform access to waste collection services in the Industrial, Com- mercial and Institutional (IC&I) sectors; this includes multi - family buildings with six Additional information with respect to these changes and improvements is available in the new waste management calendar arriving in your mail soon, at various open house sessions throughout the County, and at simcoe.ca. Page 68 of 123 Collection Vehicles Christmas Tree Collections The new fleet of collection vehicles are Bi- weekly Christmas tree collection fuelled with Compressed Natural Gas will commence the first full week or CNG. CNG is a clean- burning fuel of January 2014, with all loca- that produces significantly fewer toxic tions in the County receiving pollutants and greenhouse gases than collection service two times, gasoline or diesel. Don't wait until you increasing flexibility for indi- hear the truck to bring your garbage viduals and due to weather to the curb, as CNG trucks operate impacts. much quiter than gasoline vechicles. Improved Access to Service for Businesses Areas There will be uniform access to waste collection services in the Industrial, Com- mercial and Institutional (IC&I) sectors; this includes multi - family buildings with six Additional information with respect to these changes and improvements is available in the new waste management calendar arriving in your mail soon, at various open house sessions throughout the County, and at simcoe.ca. Page 68 of 123 12a) Announcements of Interest to the Public: 2. 3. County of Simcoe Main Line (705) 726 -9300 41 touNIr- oF Clerk's Department Toll Free 1- 866- 893 -9300 $IMCOF 1110 Highway 26, Fax (705) 725 -1285 Midhurst, Ontario LOL 1X0 simcoe.ca February 28, 2013 Clerks of County Member Municipalities Dear Municipal Clerk: RE: Notice of Public Meeting, Tuesday March 26 2013 Please be advised that at its meeting of February 28, 2013, Simcoe County Council approved a recommendation of the Governance Committee to hold a public meeting regarding a four -year term of office for Warden of Simcoe County. A copy of the Notice of Public Meeting is enclosed with this letter for you to post in your municipal office and forward to your Council for information. If you have any questions regarding the public meeting, please contact my office at extension 1246. Yours truly, b4d Brenda Clark County Clerk /cam CCO- 003 -COI Page 69 of 123 12a) Announcements of Interest to the Public: s6 tt 4 P, O,GO F NOTICE OF PUBLIC MEETING Term of Office for Warden of Simcoe County TAKE NOTICE that the Council of the Corporation of the County of Simcoe will hold a public meeting on Tuesday, March 26th, 2013 at 10 a.m. in the Council Chambers at the Simcoe County Administration Centre, 1110 Highway 26, in Midhurst. The purpose of the public meeting is to obtain public comments on a proposed by -law to change the term of Warden of Simcoe County effective December, 2014. Currently the Warden of Simcoe County is elected by the members of Simcoe County Council to serve a two -year term. The proposed by -law, if approved, would become effective in December, 2014 following the next municipal election, and would change the term of Warden to four years. Any Person may attend the public meeting and /or make written or verbal representation either in support of or in opposition to the proposed by -law. If you wish to make written comments please write to the County Clerk at the address noted below. Enquiries should be directed to the Office of the County Clerk, County of Simcoe at (705) 726 -9300, ext. 1246 or brenda.clark@simcoe.ca. Dated at the County of Simcoe this 1 st day of March, 2013. Brenda Clark, Clerk County of Simcoe Administration Centre 1110 Highway 26 Midhurst, Ontario LOL 1 XO Page 70 of 123 2. 3. 12a) Announcements of Interest to the Public: 1. County of S... 11 PITCH -IN WEEK CANADA POSTES POST CANADA n APRIL 21 -27, 2013 P..�geP�d Pum PaY6 Addressed Wdleposte Admall aver adresse EC7," C' 6510841 JOIN CANADA'S LARG ANNUAL CLEAN UP CAMP IGN FEB 0 7 2013 FROM APRIL 21 - 27 2013, OVER 622,000 CANADI NS YAMO- {�/jEDONTE PARTICIPATE IN PITCH -IN CANADA WEEK! TOWNSHIP FOR MORE INFORMATION: Be a part of the 2013 PITCH -IN WEEK Campaign in your community! /Pitchin.Canada Either organize your own cleanup campaign, educational activity or community beautification project or join a local municipal campaign. ®Pitch_In_Canada IT IS EASY AND FREE TO REGISTER[ 1- 877 -4- PITCH -IN REGISTRATION DEADLINE IS MARCH 15, 2013 pitch in@pitch in.ca 1. Go to www.pitch-in.ca OR visit us at www.pitch -in.ca * �' 2. Click on PITCH -IN CANADA WEEK 4435 -(s) 3. Fill out all the necessary information including your name, your organization and project details. 4. Receive in the mail, your FREE official PITCH -IN WEEK recycling Township of Oro- Medonte and waste removal bags. 148 Line 7 South 5. Complete your project and submit your entry into our Most Oro ON LOL 2XO Unusual Litterbug or Heaviest Litter Collection Contests. Page 71 of 123 12b) Correspondence dated March 1, 2013 from Ontario Mun... E!, VI ISSUE DATE: MAR 0 � 2013 L RO- MEDONTE 7OWNSk its' March 1, 2013 PL121036 Ontario Ontario Municipal Board Commission des affaires municipales de ('Ontario Crestwood Park Holdings Inc. has appealed to the Ontario Municipal Board under subsection 22(7) of the Planning Act, R.S.O. 1990, c. P.13, as amended, from Council's refusal or neglect to enact a proposed amendment to the Official Plan for the Township of Oro- Medonte to redesignate land located at 99 Mount Saint Louis Road East from 'rural' to 'commercial' to allow for a restaurant. (2011- OPA -OZ) PL121036 Crestwood Park Holdings Inc. has appealed to the Ontario Municipal Board under subsection 34(l 1) of the Planning Act, R.S.O. 1990, c. P.13, as amended, from Council's refusal or neglect to enact a proposed amendment to Zoning By -law 97 -95 of the Township of Oro- Medonte to rezone lands respecting 99 Mount Saint Louis Road East from 'agriculturallrural' and 'environmental protection zones' to include 'general commercial' to permit the operation of a restaurant. PL121037 APPEARANCES: Parties Crestwood Park Holdings Inc Township of Oro - Medonte County of Simcoe Counsel P. Peterson C. J. Williams K.C. Hill MEMORANDUM OF ORAL DECISION DELIVERED BY C. HEFFERON ON FEBRUARY 13, 2013 AND ORDER OF THE BOARD BACKGROUND [1] This was the first prehearing into the proposal of Crestwood Park Holdings Inc ( "Crestwood ") to develop a restaurant near the Mount St. Louis Resort on a site municipally -known as 99 Mount St. Louis Road East ( "subject lands "). Page 72 of 123 12b) Correspondence dated March 1, 2013 from Ontario Mun... - 2 - PL121036 [2] The following background information was not contested. [3] Only a 2.8 ha (seven acres) portion in the northwest corner of the total 35.6 ha (88 acres) subject lands is to be used for the restaurant. Much of the remaining approximately 33 ha is designated Environmental Protection. These remaining lands include a large wooded area (forest) and a stretch of the Coldwater River, which runs through the southeast part of the subject lands. [4] A portion of the subject lands has also been identified as a possible habitat for the eastern meadowlark, which has recently been classified as a "threatened species under the Endangered Species Act. MATTER BEFORE THE BOARD [5] The complete applications for amendments to both the Township of Oro - Medonte Official Plan ( "TOP ") and Township of Oro - Medonte Zoning By -law 97 -95 ( "By -law ") were submitted on November 30, 2011. [6] Crestwood has appealed to the Ontario Municipal Board ( "Board ") under s. 22(7) of the Planning Act, from Council's refusal or neglect to enact the requested amendment to the TOP within the statutory 180 day time limit. [71 Crestwood has also appealed to the Board under s. 34(11) of the Planning Act, against the refusal or neglect of Council to enact the requested amendment to the By- law within the statutory 120 day time limit. PARTICIPANTS [8] Eight residents of the area were granted participant status to these proceedings: • Danielle Berube • Dwight Holm • Peter Blackman • Robert King • Sarah Huter • Ward Sullivan • Gary Kumpula • Jody King Page 73 of 123 12b) Correspondence dated March 1, 2013 from Ontario Mun... - 3 - PL121036 [9] The participants were asked to send draft written statements of the issues they intend to raise at the hearing to the three Parties (Crestwood, the Township of Oro - Medonte and the County of Simcoe) by April 15, 2013, in order to give the experts ample opportunity to address the concerns raised. [10] In addition, the participants may also, if they wish, make oral submissions at the hearing. At the commencement of the hearing, the Board Member presiding will select a convenient time for the participants' oral submissions to be heard. ISSUES LIST [11] A draft issues list was entered to the evidence as Exhibit 2. It was prepared by Mr. C.J. Williams, counsel for the Township of Oro - Medonte ( "Township ") and adopted by Mr. P. Peterson, counsel for Crestwood. Mr. K.C. Hill, counsel for the County of Simcoe ( "County ") was granted until 4:00 pm on Friday, April 26, 2013 to consult with Simcoe County Council to identify any other issues Council may wish to raise. Mr. Hill has undertaken to keep the other Parties informed on this matter. [12] The Board may be spoken to if problems arise in developing a consolidated N ssues list. EXPERT WITNESSES [13] Crestwood indicated that at this time, it intends to call six expert witnesses. The Township indicated that at this time, it intends to call four expert witnesses. The County indicated that at this time it intends to call only one witness. However, Mr. Hill cautioned that this could change after County Council has had an opportunity to examine the draft issues list. [14] On consent of the parties, the Board directed that expert witness statements will be exchanged by June 28, 2013. Reply witness statements if any will be exchanged by July 15, 2013. Any visual exhibits that will be used in the hearing will be made available to the other parties by July 26, 2013. [15] The Board directed that experts in like disciplines meet before the commencement of the hearing with a view to resolving or, at the very least, narrowing the scope of their outstanding issues. Page 74 of 123 12b) Correspondence dated March 1, 2013 from Ontario Mun... - 4 - PL121036 [16] The Board further directed the parties to consider collaborating on the preparation of a (joint) Document Book. PROCEDURAL ORDER [17] Mr. Peterson, counsel for Crestwood, is asked to coordinate production of a draft Procedural Order for submission in a timely manner to the Board for its consideration. ORDER [18] A hearing into this matter will commence on Tuesday, August 6, 2013 at 10:30 am at: Council Chambers, Township of Oro - Medonte, 148 Oro - Medonte Line 7 South Oro - Medonte, ON Fourteen (14) days have been reserved. [19] No further notice is required. [20] This Member is not seized. "C. Hefferon" C. HEFFERON MEMBER Page 75 of 123 12c) Minutes of Midland Public Library meeting held on J... MIDLAND PUBLIC LIBRARY BOARD MEETING DATE: January 10, 2013 LOCATION: Midland Public Library Boardroom Page 1 of 4 PRESENT: U. Schmid, J. Pack, M. Pearce, Z. Pendlebury, B. Gorski, J. Swick REGRETS: L. Campbell, B. Desroches, V. Nihill STAFF: G. Griffith, Recording Secretary, B. Molesworth, CEO ITEM 1. 1 Call to Order FA 3. 4. J. Swick called the meeting to order at 6:59 p.m. Approval of the agenda J. Swick asked if there were any additions. There being none, he asked for a motion to approve the Agenda. Moved by: J. Pack Seconded by: M. Pearce That the Agenda be approved, as circulated. Approval of the minutes of the previous meeting J. Swick asked if there were any concerns with the minutes. There being none, he asked for a motion to approve the minutes. Moved by: U. Schmid Seconded by: Z. Pendlebury That the minutes of the Board meeting held on December 13, 2012, be approved. Business arising from the minutes 1.1 Budget 2013 B. Molesworth gave the Board a progress report on the Town's 2013 budget deliberations. As it stands right now, two departments could potentially hold up the final approval. The Fire Department, which did come back with a 0% budget, is now dealing with their unions who are grieving the new dispatch model that was brought forward to bring them to 0 %. The Police Department is yet to bring back a 2 "d draft of their budget and the meetings with the Police Services Board are not going well, so they probably won't have a budget to bring back before ACTION CARRIED CARRIED Page 76 of 123 12c) Minutes of Midland Public Library meeting held on J... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 2 of 4 DATE: January 10, 2013 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 4. Business arising from the minutes - continued Council's next meeting on January 28, 2013. It's possible that Council might vote to pass those Departments' budgets that have met the 0% target at the January 28th meeting and approve the others later. The December 2012 financial statement shows us sitting at 92% spent. The second debt charge payments have not come out and there are still invoices from Hooks outstanding, that will be posted to 2012. On the revenue side, the Provincial Grant has still not been received but will be posted to 2012 in anticipation. This along with higher revenues in the Local Municipalities line means we will still return a surplus at year end. B. Molesworth then reviewed the Library's 2013 budget, as it currently sits, with us either losing a position and closing for 5 hours a week, or closing for an unpaid 1 or 2 week period to spread the pain around. He then brought forward another possible alternative to these two scenarios. In looking at our revenue lines, it now appears that our Local Municipalities line is holding at higher than expected receipts. We weren't too sure how we were going to do with revenues from the Township of Tiny but, in 2011, there were 880 households and in 2012 that jumped to 915 household contracts. This, along with the increase in per household fees, seems to indicate that this revenue stream should be quite stable going forward. Therefore, B. Molesworth proposes increasing the Local Municipalities revenue line by $10,000.00, taking the $4,000.00 out of Collections that he had assigned which was the balance of the $24,000.00 that is the 17 hr. position and putting it back into the Part -time salary line. The 17 hr. position would be reduced to 14 hrs. Some other smaller amounts will have to be found in other lines but this should mean we won't have to lose a position and we won't have to close for any hours, which would have affected service and was problematic for Council. This is a compromise. It will mean that the 2013 Budget will be very tight, but hopefully the Building Maintenance line will be under control, which will allow us to scrape by. We are still delivering a 0% budget. The response from the Board was positive. Treasurer, B. Gorski, asked if there was any chance that the Province might withdraw the grant in 2013. B. Molesworth stated Page 77 of 123 12c) Minutes of Midland Public Library meeting held on J... MIDLAND PUBLIC LIBRARY BOARD MEETING DATE: January 10, 2013 LOCATION: Midland Public Library Boardroom Page 3 of 4 ITEM ISSUE ACTION 4. Business arising from the minutes - continued S. 6. that it hasn't gone up in the 9 years he has been here but there is no indication that we won't be receiving it in 2013. J. Swick asked for a motion for approval to change the 2013 budget. Moved by: J. Pack Seconded by: B. Gorski That the Library Board accepts the revisions discussed for the 2013 Budget, still maintaining a 0% increase. Approval of the accounts J. Pack asked about the Transformer Replacement. This is part of the HVAC work. The item for Huronia Alarms was a false alarm at 2:30a.m. B. Molesworth had to come in. It was determined that one of the motion sensors may have been set at too high a sensitivity level. J. Swick asked for a motion to approve the accounts. Moved by: M. Pearce Seconded by: Z. Pendlebury That the accounts for the month of December 2012 totalling $19,342.02 be approved. Reports of Board Committee 6.1 Finance Committee Finance Chair, B. Gorski, distributed copies of the Library Operating Financial Statement as of December 2012. During the budget discussion under 4. 1, most of the state of the Library's financial position was discussed. As was mentioned, there are still 2012 invoices to come, so this is not the final picture. The report was adopted. 6.2 Report from the Friends of MPL - Year End /Shelving B. Molesworth reported that the Friends Book Store final revenue tally for 2012 came in at $9,999.00. They would have liked to break that $10,000.00 barrier but were happy with their efforts. CARRIED CARRIED Page 78 of 123 12c) Minutes of Midland Public Library meeting held on J... DATE: January 10, 2013 MIDLAND PUBLIC LIBRARY BOARD MEETING LOCATION: Midland Public Library Boardroom Page 4 of 4 ITEM I ISSUE I ACTION 7. 8. 9. The Friends have ordered some shelving which, with some contributions from the Library's stock of parts, will provide more space for books in the downstairs hall. Cost to the Friends will be about $1,800.00. RECEWED New business MAR 0 6 2013 No new business. Information 8.1 Chief Librarian's Report B. Molesworth reported that S. Cooper and Nicole DiPinto, from Grounded Coffee, met today and are well on their way to planning for the next Books2Eat event which will be held Sunday, April 7, 2012 at around 2PM. We do have some financial support from the BIA and from an Ontario government business initiative called ArtsVest. They pick 4 or 5 communities to go to each year. Parks and Recreation Director Bryan Peter invited them, so thank you to him. We do have to come up with matching funds for this grant. B. Molesworth has a company in mind that offered to help. Our costs will be covering advertising and the special occasion permits for the wine. Last year we covered our costs and still made $2,000.00. The ticket price for this year's event is yet to be determined. M. Pearce pointed out that the Sweetwater Festival is also that weekend in April B. Gorski has a couple of ideas to try to possibly have the wine donated. Adjournment Moved by: B. Gorski That the meeting be adjourned at 7:36PM. rman of the Board Chief Librarian Page 79 of 123 13a) Correspondence dated February 22, 2013 from Town of From: Amanda Dibbits [mailto:adibbits(aDinnisfil.ca] Sent: Friday, February 22, 2013 9:30 AM To: dirwinCcDoro- medonte.ca; imckinnon(aDramara.ca; pnash(a)bwg.com; dmcalpine(a)barrie.ca; giackson(a)orillia.ca; Clark, Brenda Cc: John Skorobohacz; Gayle Wood Subject: Shoreline Development Responsibilities Forum - March 28th, Innisfil Town Hall Dear Clerks, The Town of Innisfil, in concert with the Lake Simcoe Region Conservation Authority, is hosting an elected official's training session on the roles and responsibilities related to shoreline development. As shoreline communities to Lake Simcoe, we face a number of challenges regarding jurisdictional considerations. This training session is intended to provide information and improve both the awareness and connections of government organizations and ministries involved in shoreline development. Presentations will be given from LSRCA, Ministry of Natural Resources, Ministry of the Environment (in relation to the Lake Simcoe Protection Plan), Ontario Ministry of Agriculture, Food and Rural Affairs (in relation to stewardship), Department of Fisheries and Oceans and the Town of Innisfil. The event will take place on Thursday, March 281", 2013 12:00 noon — 1:00 pm Lunch 1:00 p.m. — 4:00 p.m. Training Council Chambers, Innisfil Town Hall 2101 Innisfil Beach Rd This event is free of charge. I am writing to ask if you could please forward this invitation to your councillors and advise me who will be attending from your municipality. I would appreciate an rsvp by Friday, March 151" Thank you in advance for your assistance Sincerely, Amanda Amanda Dibbits Executive Assistant / Special Project Coordinator 705 - 436 -3740 Ext. 1202 Page 80 of 123 13b) Correspondence dated February 22, 2013 from Jim Pur... RECEIVED FEB 2 7 2013 ORO- MEDONTE 19 NSHIP �r,� CC' 1zOC / /O/ r� crux w�c � W01<1 A,, bt11Tf W /( O vl,eI C6 /- TAI�7- /-s/ IT Oi4/- vs PAS I�Q %1Gl�e ��t.+t d%G�S�°Si 7' wr4b Page 81 of 123 13b) Correspondence dated February 22, 2013 from Jim Pur... Ue111- /,h �Ao w — C( x 5-S V4 q j C(A' 0/-► YXo, �Ao w, alow . U 41 el (IV(2 A77-0,V 7-0 �(ti� T� All, T11 S-O &z/ /-zo, rl,za,- //-7 ri 7V I/tLo- Wleh;�� Page 82 of 123 CO OD W 0 N Co SI(VP OWER .� GLOBAL �� � �� � � • 'IBS R c� 0 CD e � v CD 00 O N CA) ■ 1rlr» SkyPower Global, a leading provider of solar energy solutions, brings large -scale solar projects to life through the entire development and financing cycle. Developer and owner of one of North America's first and largest utility -scale solar projects —First Light 1 (9.1 MW nameplate capacity with 126,000 solar panels) 250 MW contracted including 67 MW in operation Strategic global partnerships with top international suppliers with priority access to the most proven, efficient PV equipment on the market Solar portfolio consists of the following: Operating Complete Ontario 4 37 Operating Complete Ontario 3 30 Pre - Construction Permits exp. end '12 Ontario 16 181 Applications In queue /ready to file Ontario 136 1,458 Under Review In due diligence International 50 2,000 Total 209 3,706 CONFIDENTIAL © 2012 SKYPOWER GLOBAL W 0 n 0 cD O cD D 0 cD cD 0 cD cD v 0 N O W O D 0 v CD 00 Cn 0 N W ■ 1111» The SkyPower team is a focused team with a wide spectrum of core expertise. w These core skills set a solid foundation to implement a strategy that sets SkyPower apart from our competition: o Extensive electrical knowledge (n Positive experience, relationships and approachability with Municipalities, landowners, agencies and Prefectures 3 Recognition as an innovative and successful developer 0 Successful build and operation of multiple types of utility -scale energy solutions CD Proven strength of closing financing on utility scale solar parks CD Noteworthy renewable energy experience from development to construction and 0- operations E:: v 0 N O W O CONFIDENTIAL © 2012 SKYPOWER GLOBAL V! D n v (D 00 rn 0 N CA) :111111111m: One of North America's First Operational Utility -Scale Solar Parks SkyPower activated First Light on September 28, 2009 One of North America's Largest Solar Projects: 9.1 MW nameplate capacity with 126,000 solar panels across 90 acres Clean Peak Power: Generates enough clean electricity to power 21,000 homes over project life Future - Focused: Offsets 152,000 metric tons of CO2 over 20 years (equivalent to 35,000 cars off the road) Multi -Level Community Engagement: Township of Stone Mills; Ontario Ministry of Energy and Infrastructure; Ontario Ministry of Natural Resources; Ontario Power Authority; Hydro One Networks; Wildlife Preservation Canada (NGO) and CN Rail LWe ario is proud of this milestone project and we look forward to more solar success stories because of the Green Energy Act. re c ommitted to getting more green energy online and bringing more green collar jobs to communities across the province. " George Smitherman Deputy Premier & Minister of Energy and Infrastructure, Ontario CONFIDENTIAL © 2012 SKYPOWER GLOBAL Location Stone Mills, ON Contract Award Date January 2008 Contract Type RESOP Construction Start April 2008 Commercial Operation September 2009 W n 0 (D O Q (D Z3 0 (D (D 0 (D (D Q 0 N CD W —n O ZJ D 0 v CD 00 4 0 N W ■ 1111» One of North America's First Solar Projects on Airport Lands Large -Scale Development: 8.5 MW nameplate capacity with 110,000 solar panels across 74 acres Community- Focused Job Creation: Almost 100 new direct and indirect clean energy jobs created locally in Thunder Bay World- Leading Financing and Partnerships: Financing with Deutsche Bank and Engineering, Procurement and Construction (EPC) agreement with Canadian Solar Inc. Carbon Offsetting: As a clean energy source, the Thunder Bay Airport Solar Park offsets approximately 7,500 metric tons of carbon from the air per year —the equivalent of planting 37,500 trees Globally Recognized: Thunder Bay Airport Solar Park was recognized as one of the top solar projects in North America (2012 Solar Project Award Finalist, Intersolar North America) Intersolar North America 2012 Project of the Year Award Nominee! CONFIDENTIAL © 2012 SKYPOWER GLOBAL F Location Thunder Bay, ON Contract Award Date June 2007 Contract Type RESOP Construction Start May 2011 Commercial Operation December 2011 W 0 C� O cD O cD Z3 n cD cD n CD CD Q n N CD W O ZJ D n v CD 00 00 O N W ■ 1rlr» rin Erie Ridge, Chatham, Ontario ME MWM40 ��PA.'PMPAP 1� 8.5 MW AC 9.36 MW DC W n n O CD O Q CD D n CD CD n CD CD Q v n N O W O ZJ D 0 v m 00 0 N CA) ■ 1rlr» Solar energy is clean, renewable, quiet, reliable, and passive. (Source: Renewable Energy Development, ILLP:nrenewaoleenergyuev.co«iireaiue lei iLs-oi- The photovoltaic panels are mounted in unobstructed locations with a low profile. Solar energy creates jobs and benefits the local economy. (Source: Blue Green Canada, http: / /www.bluegreencanada.ca /node /8) Solar energy is generated locally and distributed on the existing local grid. A 10 MW solar project will displace approximately 10,000 tons of CO2 equivalents a year. This is equivalent to planting 256,000 trees or providing electricity for 1,300 homes for a year. Construction jobs will be sourced locally where possible. CONFIDENTIAL ©2012SKYPOWERGLOBAL I www.SKYPOWERGLOBAL.COM FMM CA) n O 1 (D 0 cD 0 cD CD 0 CD cD v 0 N O CA) I 0 D 0 v m 0 0 N W ■ 1rlr» The Green Energy Act (GEA) was passed by the Province of Ontario in 2009 to: Increase the amount of renewable energy generated in Ontario. Create a new economic driver for the Ontario economy. Reduce Ontario's greenhouse gas emissions to 6% below 1990 levels by 2014. The Feed -In Tariff (FIT) program is an important part of the Green Energy Act: The program is designed to encourage and promote greater use of renewable energy sources. It is a contract between renewable energy developers and the Ontario Power Authority (OPA). The proposed projects are currently in the application phase of the Feed -In Tariff program. CONFIDENTIAL ©2012SKYPOWERGLOBAL I www.SKYPOWERGLOBAL.COM 1 w n 0 CD 0 CD D 0 CD CD 0 CD CD v 0 N 0 W 0 D n SKYPOWER The Renewable Energy Approval Process GLOBAL Prepare Project U esatption Report Notlee of Begin N Project Propasa] Stakeholder Uescriptian PIC end First Consulwtion Posting Agdhcy Consultation and Stakeholder Identification Public Public Continue Publir: Release a1 Intorma[ion Public tnlorrnation Centre Consultation Uep REA U Cenlrel Reports Address MOE Stakeholder Posting and , l:nnrerm Derision Peno'i REA f� REA Submission to the MOE 1 Issued Plnallxe Reports ptleer Issued Pssued , v m N O N W :1111111111m: The proposed projects will need to meet the FIT 2.1 rules and guidelines as well as the REA permitting requirements. Municipal support provides support for an application. It does not provide municipal approval for the project. Priority points will be awarded to applications with municipal support. FIT 2.1 limits the use of certain soil types and does not allow ground mount solar in residential areas. CONFIDENTIAL ©2012SKYPOWERGLOBAL I www.SKYPOWERGLOBAL.COM CA) O 1 O D v N O W I O ZJ D n CO CD co w O N C10 GJ n C� O 1 CD Cn O Q CD 3 n CD CD n CD CD Q v n N O GJ I O ZJ D C7 ED O h _a N W Sunnyday Light Solar Panel ConceptuaiNPlan / ! Sunnyday Light Constraints and Solar Panel Conceptual Plan ! �A A C.ommunicarion Towers Site Entrance ° UM ;:n ° A ! ° a ydown Area ! -0 65 tt Seth —K from Waterline a r way • -e ^a .«+.+• — see .. !A.,n ! . i Legend val�n Line ! ! ®een. „emaanan Tewer � slu�tal�n �l Si1e E+'arance � w Panty ■ 13uiMi�g P�I ,� • PCG ® wr dwn sea A€ .Inner Access RO9d � k # # f �InverlerlPadmoinl Transbrmer : A i i# # A 3 0 ome �wrtY eoundmry ! R } { 3 { �{ euller_e1_Waler_Line_19 # # } At } i i CONFIDENTIAL ©2012SKYPOWERGLOBAL I www.SKYPOWERGLOBAL.COM Notes: — This drawing is depiction for illustration purposes only and is not engineered representation. — Every inverter and padmount transformer is connected to substation through underground cable- -- The sizes of substation and laydown areas are not according to actural size. GLO . TNIS INFORMATION IS CONFIDENTIAL AND IS TO BE DSEO ONLY IN CONNECTION YATN WORK DESCRIBEDeYSKYP RGLD& NOBARTIS TODEDISCLOSEDTO OT ERSNATNOU- -EN PERM15510N FROM SKVPOwER GLOBAL. Date Feb 1,]013 Sourcae. Dn0ll0 Mirastry of Nalusl Reaourees; WolMlan'. UIM —E 17N NAD 03 0 1 1 C) ) O U) O Z3 Q n n Q. n N O CIO O 3 �[J �D\ t J v (D Cn 0 N W ■ 1111» Following receipt of the FIT contract, the project must obtain a Renewable Energy Approval from 0 the Ministry of the Environment before it can be constructed. n 0 The REA process (Ontario Regulation 359/09) is under Part V.0.1 of the Environmental Protection c Act. The process defines setbacks and requires an assessment of project effects. -0 0 More information can be obtained on REA at: (D A complete REA submission includes: 0 Project Description Report cD Construction Plan Report 0 CD Design and Operations Report Decommissioning Report CD Consultation Report Natural Heritage Assessment Report 0 Water Report ZT Archaeological Assessment and Cultural Heritage Assessment N Noise Study Report CD W All the reports (except consultation) will be made available (in draft) to the public 60 days prior to the second public meeting on the 0 O project website. Hard copies would be available for review at the local library and municipal office. All reports will be finalized after the second public meeting. The Ministry of the Environment reviews and approves the REA submission. The application would then be submitted to the MOE and would be posted on the Environmental Registry (www.ebr.gov.on.ca) for public review and comment. D 0 CONFIDENTIAL ©2012SKYPOWERGLOBAL I www.SKYPOWERGLOBAL.COM v m rn 0 N CA) ■ 1111» Natural Heritage Evaluate the significance of natural features within 120 m of the site. A complete natural heritage investigation is composed of a records review from sources such as the Ministry of Natural Resources, local municipalities and conservation authorities, followed by site investigations by a biologist to confirm or update the findings of the records review. The information collected is used to evaluate the significance of natural features. This natural heritage information is used to design the project to avoid or minimize any adverse effects to the identified significant natural features. Archaeology Purpose is to evaluate the presence of any known archaeological resources or heritage features on the site. Investigation is conducted by a licensed archaeologist who prepares a Records Review (information collected from the Ministry of Tourism and Culture, local municipalities, etc.) and a site inspection to determine the potential presence of archaeological resources. Noise Transformers and inverters emit low levels of noise when in operation. This study is to evaluate the predicted levels of noise emitted from these components and the potential effects to ensure that noise levels meet MOE requirements. Water A project must normally meet a minimum setback distance of 120 m from any nearby water body including a lake, a permanent or intermittent stream and a seepage area. This report must identify and assess any negative environmental effects of the project on the water body and must identify mitigation measures in respect of those effects. CONFIDENTIAL ©2012SKYPOWERGLOBAL I www.SKYPOWERGLOBAL.COM w 0 C� 0 CD 0 CD D 0 CD CD 0 CD CD v 0 N 0 W —t, 0 ZJ D n :i ■ v (c) CD co 4 O N W i © Q •...Yw.►.rw ✓✓r �r MA�F�Dw•Ui�IN VMMiA « :rte oww " Mw% 'No"Mw.w.pMowwvwmowwwea"v.sw30 urr.. 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CONFIDENTIAL ©2012SKYPOWERGLOBAL I www.SKYPOWERGLOBAL.COM CA) 0 1 O D Q D n n mm�• `V v 0 N O W I O �T N D n ^'V W (C) mm lV 0 0 O N W 14- Work, 0.3 ■ 1111» K. A - MW -DC (Net) 9.5 MW Location Norfolk County, ON Contract Award Date January 2008 Contract Type RESOP Construction Start March 2010 Commercial Operation November 2010 TINWIW OF 00, , t� 0f / /f, F�l *la V ,..._SA CONFIDENTIAL ©2012SKYPOWERGLOBAL I www.SKYPOWERGLOBAL.COM CA) n n O 1 CD O Q CD D n CD (D TnT (D cD v 0 N O W I O D n v m O O N W w • ■ 1111» s' =—=j}` ,.. 41 MW-DC (Net) 8.5 MW. - �-,,.. - ••+ Location Thunder Bay, ON _ Contract Award Date June 2007 .y -+. Contract Type RESOP ;. y; rz, +• Construction Start May 2011 Commercial Operation December 2011 CONFIDENTIAL ©2012SKYPOWERGLOBAL I www.SKYPOWERGLOBAL.COM GJ n n O 1 CD O Q Z3 n CD CD n CD CD v n N O GJ I O �T N D n CO CD 0 N O N W GJ n C� O 1 CD Cn O Q CD 3 n CD CD n CD CD Q v n N O GJ I O ZJ D C7 --!A E IS OUR FUTURE YOUR INVITED TO THE ORO- MEDONTE CHAMBER OF COMMERCE I / 2013 i A -- - - Afth, APRIL 1l, 2013 HAWK RIDGE GOLF CLUB HONOURING OUR LOCAL BUSINESS COMMUNITY IN A FUN FILLED SOCIAL NIGHT WITH GREAT FOOD, SILENT AUCTION ITEMS AND CELEBRATIONS. NOW ACCEPTING AWARD NOMINATIONS FOR ' So CHECK OUT THE CATEGORIES AT .OROMEDONTECC.COM TICKETS ON SALE @ MYTICKETGOPHER.COM OR 705 - 487 -7337 1 INFO@OROMEDONTECC.COM 13e) Correspondence received March 6, 2013 from Kevin Fo... Page 104 of 123 Mayor and Members of Council: O q� Q O a 2 Experience what it feels like to fight a fire! f 9 Slip into bunker gear and `feel the heat' at the j1- Ontario OAFC Municipal Politicians Seminar: MAR 0 6 7013 Association The Essentials of Fireficihtingg and Firefighting 101 of OB04, EL DONTP Sunday, May 5 and Monday, May 6, 2013 Fire Chiefs TOWNSHIP 2012 -2013 President Now in its eight year, the OAFC Politicians Seminar: The Essentials of Firefighting and CHIEF K. FOSTER Firefighting 101, offers municipal Councillors the opportunity to understand the challenges of 705 - 526 -4279 ext. 2234 Fax: 705- 527 -4543 the fire service and its importance to their communities. kfosterCrD midi and. ca 1st Vice - President This two day session will provide you with essential information about the fire service and DEPUTY CHIEF M. PEGG includes an interactive experience that you will never forget! The seminar also includes a 905-874-2723 Fax 905 -874 -2727 variety of presentations pertaining to fire service in Y our community and a variety of topics cs that matt, oeag0bramoton.ca your local Fire Chiefs are concerned with. Some of the exciting topics include: 2n, Vice - President DEPUTY CHIEF F. LAMIE 0 Inquests & How They Work Presented by Hicks Morley Law Firm 416 - 338 -9054 a Provincial Minister Remarks Fax 416 -336 -9060 namie,Mtoronto.ca ■ State of the Nation: The Mayors Perspective Presented by Carl Zehr, City of Kitchener ■ So You Think You're a Professional: The Need for Higher Education in the Fire Service Vice- President C CHIEF T. BRYAN Presented b Chief Jack Parow retired Y 705 -295 -6880 Fax 705- 2ownshi6 tbryan[o�osmtownshio.ca Sunda afternoon you will Slip Into bunker ear and experience firsthand the life of a firefighter Y Y p 9 p 9 by participating in a live fire training session. This program has been specially tailored for Treasurer ASSISTANT CHIEF R. ARNEL politicians b the City of Toronto Fire Services, in partnership with the OAFC. Sunda evening P Y Y P P Y 9 519 352 -8401 ext. 3419 you have the opportunity to attend the Annual OAFC Memorial Service where we will Fax: 519- 352 -6620 remember and memorialize the chief officers who have passed since our last Conference. rickaGachatham- kentca Following the service you are invited to join us at a wine & cheese reception. Past - President CHIEF T. BECKETT 519- 741.2926 Monday afternoon you will have the opportunity to visit the OAFC Trade Show, the largest fire Fax: 519 - 741 -2697 service Trade Show in Canada, where you will be able to see a wide variety of fire vehicles and tim.beckettakitchener.ca equipment and talk directly to suppliers and manufacturers. DIRECTORS Politicians who have previously attended this seminar have repeatedly said that it was one of CHIEF 8 N the best conferences and trainin ions that the had ever attended g sessions Y 807.-44 67 --2107 2107 Fax., 107-467-2155 wbrinkman0kenora.ca "All Municipal Councillors and Heads of Council that have Fire Services should take the CHIEF T. GERVAIS training course. It is well worth their investment of time." 613 - 354 -0577 Dennis Lever, Mayor, Township of Puslinch Fax: 613 -3' 0277 taerva islfa reatern aoanee. corn Registration fee includes Monday breakfast, lunch on Sunday and Monday and the wine and DEPUTY CHIEF GLYNN cheese reception on Sunda Registration is limited to 24 people. For full seminar details and to p Y 9 p p 38-42 905 - 338 -4251 Fax: 905- 338-4403 register, please visit www.oafc.on.ca. aalvnn0oakville.ca CHIEF C. HARROW 519 - 343 -3735 Yours truly, Fax :519- 343 -4671 c.harrowidminto" red eot.on.ca CHIEFS. HERNEN 705 - 789 -5201 ext. 3602 Y Fax:705- 787 -0306 `' /— n1 Is CHIEF M. MOLLOY Kevin Foster 519 - 538 -6717 OAFC President Fax 31-11710 m m oI lov(rDmeaford. ca CHIEF G. PIGEON OAFC BOARD OFFICE 530 Westney Rd. S. Unit 14, Ajax, ON L1S 6W3 613 -632 -1105 Tel: 905.426 -9865 or 1-800- 774 -6651 Fax 905 -426 -3032 E -mail: administration@oafc.on.ca Fax 613- 632 -1700 aoiaeonahawkesburv. cs Page 104 of 123 I 13e) Correspondence received March 6, 2013 from Kevin Fo... Sunday May 5t1i and Monday May 6th, 2013 DoubleTree Toronto Airport Hotel, Toronto, ON Experience what it feels like to fight a fire....... The Essentials of Firefighting and Firefighting 101, offers municipal Councillors the opportunity to understand the challenges of the fire service and its importance to their communities. This two -day session will provide you with essential information about the fire service and includes an interactive experience that you will never forget! The seminar portion will include a variety of presentations pertaining to the fire service in your community. Registration is limited to only 24 participants so book early to Some of the exciting presentations include: ' Higher Education in the Fire Service Presented by Chief Jack Parow (Retired) Participants will gain a thorough knowledge of the differences between a profession and a vocation, how your peers and bosses view you on the profession /vocation continuum and what we need to do to make the job of fire chief highly respected and truly professional. Join Jack Parow, a 35 -year veteran of the fire service and former President of the International Association of Fire Chiefs as he discusses the importance of higher ® education in the fire service. Inquests & How They Work Presented by Hicks Morley Law Firm An inquest is a formal inquiry which is held in a court to determine how and why something happened, and if additional action is needed. The goal of an inquest is not a determination of guilt; it is a determination of facts. Inquests are quite common for fire chiefs however they can be extremely intimidating and overwhelming. Hicks Morley will provide basic information on inquests and how they work so you will be that much more prepared. On Sunday afternoon suit up in bunker gear and experience first hand what it is like to be a firefighter by participating in a live fire training session. This program has been tailored for politicians by the City of Toronto Fire Services in partnership with the OAFC. Politicians who have previously attended this seminar have repeatedly said that it was one of the best conferences and training sessions that they had ever attended! Monday afternoon you have the opportunity to visit the OAFC Trade Show, the largest fire service trade show in Canada. Get direct access to the latest in fire vehicles and equipment and speak directly with suppliers and manufacturers. IMO Visit www.oafc.on.ca /events for more information Page 105 of 123 13f) Correspondence from Autism Ontario re: Ontario Mark... AutiSMONTARIO % the pot i6d FOR IMMEDIATE RELEASE BMO ja Bank of Montreal Ontario Marks World Autism Awareness Day by Raising the Flag in 444 Communities Across the Province February 15, 2013 (Toronto, ON) - April 2nd, 2013 will mark an historical day in Canada for the Autism community. For the first time, Canadians will recognize World Autism Awareness Day. All Ontario municipalities are being asked to Raise the Flag in honour of this historic day. Autism Ontario will send all 444 municipalities the World Autism Awareness Day flag thanks to the generous support of BMO. Communities are being asked to raise the flags at noon on April 2nd, 2013 at all City and Town Halls across the province to raise awareness of Autism Spectrum Disorder (ASD) and encourage support and inclusiveness for individuals with ASD. "This is a monumental day for the Autism community," said Margaret Spoelstra, Executive Director of Autism Ontario. "Autism Spectrum Disorder is something for which many Ontarians require support. Together, with BMO and the Province of Ontario, we look forward to all communities in Ontario showing their support for individuals with ASD." ASD, which affects an estimated 100,000 Ontarians, is a complex developmental disability that typically appears during the first three years of life and is the result of a neurological disorder that affects the functioning of the brain. ASD impacts the typical development of the brain in the areas of social interaction and communication skills. Children and adults with ASD typically have difficulties in verbal and non - verbal communication, social interactions, and leisure or play activities. "BMO's commitment to improving the communities in which we live and work includes fostering an inclusive, supportive and accessible workplace that focuses on promoting diversity and accommodating people with disabilities," said James Kelsey, Senior Vice President, BMO Financial Group. "As someone with a family member affected by Autism, I know first hand the challenges it brings. For that reason, I am delighted BMO is part of this historic occasion to raise awareness of Autism and support Autism Ontario in its Raise the Flag campaign." Event Details: When: April 2nd, 2013 @ Noon ET Where: City or Town Hall in your municipality Why: To raise awareness of Autism Spectrum Disorder (ASD) About Autism Ontario Autism Ontario is the leading source of information and referral on Autism Spectrum Disorders (ASD) and one of the largest collective voices representing the Autism community. Members are connected through a volunteer network of chapters across the Province of Ontario. The mission of Page 106 of 123 13f) Correspondence from Autism Ontario re: Ontario Mark... .4;, 'j AutiSMONTARIO see the potenria! BMO ID Bank of Montreal Autism Ontario is to promote lifelong access and opportunities for persons within the Autism Spectrum and their families to be fully included, participating members of their communities. Autism Ontario is dedicated to increasing public awareness about Autism Spectrum Disorders and the day -to -day issues faced by individuals with ASD, their families, and the professionals with whom they interact. Autism Ontario shares common goals of providing information and education, supporting research, and advocating for programs and services for the Autism community. For more information please contact your local chapter. 81111 Page 107 of 123 13f) Correspondence from Autism Ontario re: Ontario Mark... AilXk :� BMO % Bank of Montreal AutismONTARIO see the potential roir le porenrief PROCLAMATION I, (name of Mayor or designate) of the city of (city name) do hereby proclaim April 2 as World Autism Awareness Day WHERE AS: World Autism Awareness Day will be recognized for the first time on April 2nd, 2013, in Canada thanks to Liberal Senator Jim Munson's Bill S -206, An Act Respecting World Autism Awareness Day, and WHERE AS: Autism Spectrum Disorder (ASD) affects more than 100,000 Ontarians. Autism Spectrum Disorder is now recognized as the most common neurological disorder affecting 1 in every 94 children, as well as their friends, family and community; and WHERE AS: ASD is a spectrum disorder, which means it not only manifests itself differently in every individual in whom it appears, but its characteristics will change over the life of each individual as well. A child with ASD will become an adult with ASD; and WHERE AS: Autism Ontario (formerly Autism Society Ontario) is the leading source of information and referral on autism and one of the largest collective voices representing the autism community. Since 1973, Autism Ontario has been providing support, information and opportunities for thousands of families across the province; and WHERE AS: Autism Ontario is dedicated to increasing public awareness about autism and the day -to -day issues faced by individuals with autism, their families, and the professionals with whom they interact. The association and its chapters share common goals of providing information and education, supporting research, and advocating for programs and services for the autism community; and THEREFORE: I (Mayor Name or Designate), do hereby declare April 2nd as World Autism Awareness Day. Dated at (municipality), Ontario this 2nd day of April, 2013 Page 108 of 123 13g) Correspondence dated February 27, 2013 from Mayor L... Township of boll S _.# pringwater www.springwater.ca 2231 Nursery Road Minesing, Ontario LOL1Y2 Canada February 27, 2013 C— -- Mayor Harry Hughes & Council Township of Oro - Medonte MAR a 7 2 13 148 Line 7 South Box 100 Oro ON LOL 2X0 RE: Annual Log- Sawing Contest — Elmvale Maple Syrup Festival Dear Mayor Hughes & Council: It is with pleasure that I invite you to compete in the Annual Log- Sawing Contest taking place once again at the Elmvale Maple Syrup Festival. This year's Festival takes place on Saturday, April 20, with the Log- Sawing Contest scheduled to commence at 12:00 noon following the Opening Ceremonies. We are asking all participants to meet at the Main Stage (corner of Yonge and Queen Streets in Elmvale) at 11:45 a.m. in preparation for the competition. If you are interested in participating, please contact Katherine Williams at katherine.williams@springwater.ca or via telephone at (705) 728 -4784 Ext. 2067 to RSVP with the names of your lumberjacks. If you do not have a partner, we can partner you with another lumberjack on the day of the event! This year there will also be a women's only competition. Please indicate whether you would like to participate in the women's only, or mixed competition. As in previous years, this invitation has been extended to a number of local dignitaries, including area MPs, MPPs and representatives from neighbouring Municipal Councils. I hope to see everyone out to support this worthwhile and fun community event. Sincerely, Linda Collins Mayor, Township of Springwater linda.collins @springwater.ca Phone: 705 - 728 -4784 Office of the Mayor Fax: 705 - 728 -6957 Page 109 of 123 13g) Correspondence dated February 27, 2013 from Mayor L... 2 Elmvale Maple Syrup Festival Saturday April 20th, 2013 from Midland Elmvale 11.,, :,," n,.,.1. W P(92 from Wa P CH URC77 William St. *13us Parkin, P 0 8. A P ARENA y \RF\ y MIDWAY • George St. Peter St. "' - iIBRARY' ii7. fFP­,�I w 6 . z Glenview Ave. s "I sc -11001, m' y P Kerr St. een St.. nla# a � W W �. T o `" • ■ Stone St. °P �' "' �'• Archer Crt. r- P cuuu'([[ °m o ,John St. P � a 2. o ­.N = 00 Robiasoo Rd. 1. P P 111ct1 I( HOW. k PNash Ave. ' -- -- - Train Ave. -- '- - LEGEND 2 Vendors L,.m „d•s Parking P hMPI” sr. :r Tn�..., Washrooms W CoCoont Wheelchair Ace. GRLFM i {y LALOLO NDE Washrooms t.V Information a from Barrie B First Aid + ' from Toronto via 400 to Barrie Log- sawing stage Lumberjacks, please meet at the corner of Yonge St. S. and Queen St. at 11:45 am. www.elmvalemaplesyrup.ca Page 110 of 123 15a) A By -law to Authorize the Execution of a Site Plan ... 19: 1:90161 1aQXA 11 01Z1101 a9:I *1101TAZ&y:11107:901:10M A 1:1 ITO] Z k 9:4 BY -LAW NO. 2013 -023 A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and 2278763 Ontario Incorporated described as lands as follows: Part of Lot 22, Concession 8, Being Part 1, Plan 51 R35062, as in 58549 -0026 LT ROLL # 43 -46- 010 - 009 -06700 TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE WHEREAS authority to enter into Site Plan Control Agreements is provided for in Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it necessary to enter into a Site Plan Control Agreement on the lands described herein; AND WHEREAS By -Law No. 2009 -062, a By -Law to Designate Areas of the Township as Site Plan Control Areas, was passed by Council for the Township of Oro - Medonte, pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended; AND WHEREAS the lands referred to in this By -Law are subject to Site Plan Control, pursuant to By -Law Nos. 2008 -046 and 2009 -062; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. THAT the Township enter into the Site Plan Control Agreement attached hereto as Appendix "A ", on lands described on the attached Schedule "A "; 2. THAT the Mayor and Clerk are hereby authorized to execute the Site Plan Control Agreement on behalf of the Corporation of the Township of Oro - Medonte; 3. THAT the attached Appendix "A" and Schedules "A, B, C and D" shall form part of this By -Law; 4. THAT this By -Law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 13" DAY OF MARCH, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE MAYOR, H.S. HUGHES CLERK, J. DOUGLAS IRWIN Page 111 of 123 15a) A By -law to Authorize the Execution of a Site Plan ... APPENDIX "A" SITE PLAN AGREEMENT - between - 2278763 ONTARIO INCORPORATED -and - THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE DESCRIPTION OF LANDS PART OF LOT 22, CONCESSION 8, ORO BEING PART 1 PLAN 51R35062 PIN 58549 -0026 LT ORO- MEDONTE COUNTY OF SIMCOE March 6, 2013 By -Law No. 2013 -023 Page 112 of 123 15a) A By -law to Authorize the Execution of a Site Plan THE TOWNSHIP OF ORO- MEDONTE SITE PLAN AGREEMENT TABLE OF CONTENTS Section 1 Covenants by the Owner Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Section 5 Security Section 6 Compliance Section 7 Co- operation Section 8 Binding Effect Section 9 Severability of Clauses Section 10 Save Harmless SCHEDULES Schedule "A" Legal Description of Lands Schedule "B" Site Plan Schedule "C" Deeds and Easements to be Conveyed Schedule "D" Itemized Estimate of Cost of Construction z Page 113 of 123 15a) A By -law to Authorize the Execution of a Site Plan SITE PLAN CONTROL AGREEMENT This Agreement made, in triplicate, this 6th day of March, 2013, in accordance with Section 41 of the Planning Act. BETWEEN: 2278763 ONTARIO INCORPORATED Hereinafter called the "Owner" PARTY OF THE FIRST PART -and- �ra�•i•] 71.]: 7_�r[•r,H]�r:I�C•PJ1�6y:u1•]�•] Z•�ial�LI•]�rry Hereinafter called the "Township" WHEREAS the Owner has applied to the Township of Oro - Medonte to permit the construction of a new office, VIP viewing area, and storage facility to replace an existing two- storey office and VIP viewing area associated with the Barrie Speedway on lands described in Schedule "A ", attached hereto; AND WHEREAS the Township has enacted a By -law to provide for the designation of the lands as a "Site Plan Control Area ": AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan attached hereto as Schedule "B ": NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: Page 114 of 123 15a) A By -law to Authorize the Execution of a Site Plan ... 1. COVENANTS BY THE OWNER The Owner covenants and agrees as follows: a) The Owner owns the subject lands described in Schedule "A ", attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. C) No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d) The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcoe. e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. f) The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its solicitor, engineer, planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner's obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shall be deemed to include the words "at the expense of the Owner ", unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $ 1000.00. The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township, all Transfers /Deeds, Discharges and Easements, or other documents required by Schedule "C ", as well as certification from the Owner's solicitor that the Transfer /Deeds and Easements shall provide the Township with good title, free and clear from all encumbrances. h) The Owner agrees that prior to issuance of a Building Permit, a Sewage System Permit approval must be received by the Township /Ministry of the Environment. 2. COVENANTS BY THE TOWNSHIP The Township covenants and agrees as follows: a) That the Township has enacted a By -law to permit the construction of a new office, VIP viewing area, and storage facility to replace an existing two- storey office and VIP viewing area associated with the Barrie Speedway as described on the Site Plan. b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal By -laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule "B ", subject to the development restrictions contained herein. Page 115 of 123 15a) A By -law to Authorize the Execution of a Site Plan ... 3. DEVELOPMENT RESTRICTIONS The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: a) Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan. attached hereto as Schedule "B ". b) Lighting All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use and /or roadway, not to cause interference in any way. G) Parking Areas and Driveways All parking areas and driveways shall be constructed in conformity with Sections 5.19 and 5.20 of By -law No. 97 -95, as amended, and the Ontario Building Code Regulation #419/86, and such parking areas, loading, and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed, as in Schedule "B" attached. The Owner agrees to obtain all necessary approvals from the Ministry of Transportation, Ministry of the Environmental, and Township of Oro - Medonte. d) Outside Storage No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule "B ". e) Garbage Storage The Owner agrees to provide suitable storage areas for garbage and waste, as shown on the Site Plan, and to install and maintain litter containers in and around development on the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. Garbage Collection The Owner acknowledges and agrees that any Industrial, Commercial and Institutional (I. C. & 1) will not receive curb side waste collection services from the County of Simcoe. Each 1. C.& I location and multi -unit residential location will be responsible for their own garbage and recycling disposal. g) Landscaping The Owner shall complete all landscaping and landscaped areas shown on the Site Plan, attached as Schedule "B ", as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on all lawn areas. h) Erosion and Siltation Control The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. Page 116 of 123 15a) A By -law to Authorize the Execution of a Site Plan ... 4. DEVELOPMENT CHANGES The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Confirmation, or notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. 5. SECURITY Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule "D" to this Agreement (the "said Work "), the following securities: a) Cash in the amount of one hundred percent (100 %) of the estimated cost of the said work, as approved by the Township Engineer and Township Council, or: b) An irrevocable Letter of Credit from a chartered bank, issued in accordance with the requirements of Schedule "E ", with an automatic renewal clause in the amount of one hundred percent (100 %) of the estimated costs of the said works, and as approved by the Township Engineer. The Letter of Credit shall be for a minimum guaranteed period of one (1) year, or such time as the Township decides, and shall be renewed automatically, as necessary, thirty (30) days prior to expiration. C) The Township reserves the right to accept or reject any of these alternative methods of providing securities. Prior to depositing the securities, the Owner's Engineer shall submit an estimate of the cost of the works to the Township Engineer for approval. When the cost estimate has been approved, it will be set out in Schedule "D" of this Agreement and will become the basis for the limits of the securities. d) Any Letter of Credit or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Letters of Credit and security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e) Upon written notification by the Owner's agent, certifying that all required works for which the Letter of Credit was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owner's obligations under this Agreement have been completed, the Township will return said Letter of Credit. f) If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or deposits, then the Township shall give, by registered mail, twenty -one (21) day's notice, its intent to draw down on the security or deposit. 6. COMPLIANCE Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy Page 117 of 123 15a) A By -law to Authorize the Execution of a Site Plan available to it, be at liberty to utilize the provisions of Section 466 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended. rAW616E61:21 =1 I lei Z The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. E:M 31ZU]IZ[H=1y9x031 This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the parties hereto, and upon the lands described in Schedule "A ", attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. E WlAM=I 7n1 314111VK0];K*Wn11M Should any section, subsection, clause, paragraph, or provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. i G 1 E 7n\ 9 17 /-117 � r iUlll *� The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants or sub - contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents or sub - contractors. IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized in that behalf. SIGNED, SEALED AND DELIVERED ) ) 2278763 Ontario Incorporated ) Diane Cunningham I have the ability to bind the Corporation The Corporation of the Township of Oro - Medonte per: 1 H.S. Hughes, Mayor 1 ) J. Douglas Irwin, Clerk Page 118 of 123 15a) A By -law to Authorize the Execution of a Site Plan SCHEDULE "A" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and 2278763 Ontario Incorporated. LEGAL DESCRIPTION OF LANDS Part of Lot 22, Concession 8 Being Part 1 Plan 51 R35062 Township of Oro - Medonte County of Simcoe PIN 58549- 0026 (LT) Roll# 4346 - 010 - 009 -06700 Page 119 of 123 15a) A By -law to Authorize the Execution of a Site Plan SCHEDULE "B" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and 2278763 Ontario Incorporated SITE PLAN Partial Lot Grading Plan for Office, Viewing, and Storage Addition prepared by Dearden and Stanton Ltd. Drawing E- 2187LG dated December 20, 2012 Concept Plan Drawing A100 prepared by Steenhof Building Services Group dated December 2012 Topographic Plan prepared by Dearden and Stanton Ltd. Drawing E -2187 dated December 20, 2012 Site Plan Drawings are not in a registerable form and are available from the Township of Oro - Medonte. Page 120 of 123 15a) A By -law to Authorize the Execution of a Site Plan SCHEDULE "C" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and 2278763 Ontario Incorporated DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. The consideration for all conveyances shall be the sum of Two Dollars ($2.00) and the cost of preparation, execution and registration thereof, shall be borne by the Owner. All documents to be registered shall be prior approved by the solicitor for the Township The following land and easement shall be conveyed: 1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP Iki An1 2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP I. Ant 10 Page 121 of 123 15a) A By -law to Authorize the Execution of a Site Plan SCHEDULE "D" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and 2278763 Ontario Incorporated ITEMIZED ESTIMATE OF COST OF CONSTRUCTION ITEMIZE CONSTRUCTION ESTIMATE AMOUNT 2. LETTERS OF CREDIT AMOUNT Letter of Credit to be provided by the Owner $1000.00 to ensure completion of all works required under the terms of this Agreement, as noted in Section 5 herein. Page 122 of 123 18a) Being a By -Law to Confirm the Proceedings of the Co... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2013 -026 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, March 13, 2013 WHEREAS Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By -Law, unless the municipality is specifically authorized to do otherwise; AND WHEREAS The Council of The Corporation of the Township of Oro - Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By -Law; NOW THEREFORE the Council of The Corporation of the Township of Oro - Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, March 13, 2013, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro - Medonte. 3. That the Mayor /Chair and Clerk /Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by -law shall come into force and take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 13TH DAY OF MARCH, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 123 of 123