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02 12 2014 Council Agenda
Page Toutnship of Proud Heritage, Exciting Future The Township of Oro - Medonte Council Meeting Agenda Council Chambers Wednesday, February 12, 2014 7:00 p.m. - Open Session 1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION: 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. 3. DISCLOSURE OF PECUNIARY INTEREST: 4. CLOSED SESSION ITEMS: None. 5. MINUTES OF COUNCIL AND COMMITTEES: 5-20 a) Minutes of Council meeting held on Wednesday, February 5, 2014. 21 - 107 b) Minutes of Heritage Committee meeting held on Monday, February 3, 2014 108 - 111 c) Minutes of Human Resources Committee meeting held on Thursday, February 6, 2014. 6. RECOGNITION OF ACHIEVEMENTS: 112 a) Correspondence dated January 29, 2014 from Darrell and Meryl Drake re: Letter of Appreciation, Transportation Department. 7. PUBLIC MEETINGS: None. 8. DEPUTATIONS: None. 9. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 10. REPORTS OF MUNICIPAL OFFICERS: 113 - 115 a) Report F12014 -05, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO re: Statement of Accounts — January 31, 2014. Page 1 of 237 Council Meeting Agenda - February 12, 2014 b) Report No. DS2014 -07, Andria Leigh, Director of Development Services re: Request for Pre - Servicing Agreement by 2353970 Ontario, Reids Ridge Draft Plan of Subdivision, Application 2004 - SUB -02, Part of Lot 19, Concession 9 ( Medonte), Township of Oro - Medonte, RMS # D12 13694 [to be distributed at meeting] [Refer to Item 15b)] - Withdrawn. 116-117 c) Doug Irwin, Director of Corporate Services /Clerk re: Pol- Adm -23, Township 11. REPORTS OF MEMBERS OF COUNCIL: None. 12. CONSENT AGENDA: 134 - 137 a) Announcements of Interest to the Public: 1. Notice for Nominations to Office, 2014 Municipal Election. 2. Attention All Dog Owners. 3. Notice for Nominations for Oro - Medonte Citizen of the Year and Ontario Senior of the Year Awards. 4. Family Day Office Closure, Monday, February 17, 2014. 138 - 140 b) Correspondence dated January 31, 2014 from Wayne Wilson, CAO /Secretary- Treasurer, Nottawasaga Valley Conservation Authority re: NVCA 2014 Municipal Levy. Staff Recommendation: Receive. 141 -161 c) Correspondence received February 6, 2014 from Gayle Wood, Chief Administrative Officer /Secretary Treasurer, Lake Simcoe Region Conservation Authority re: 2013 Annual Report. Staff Recommendation: Receive. 162 - 188 d) Severn Sound Environmental Association, correspondence re: 2013 Fourth Quarterly Meeting. Staff Recommendation: Receive. 13. COMMUNICATIONS: Page 2 of 237 Use of Towing Services. 118 d) Doug Irwin, Director of Corporate Services /Clerk re: June 11, 2014 Council meeting and Lake Simcoe Region Conservation Authority 26th Annual Conservation Dinner, June 11, 2014. 119-122 e) Report No. CS2014 -02, Doug Irwin, Director of Corporate Services /Clerk re: Orillia Fish and Game Conservation Club, 2014 50/50 Draws, Request to Waive Lottery License Financial Guarantee Component. 123 - 128 f) Report No. CS2014 -04, Doug Irwin, Director of Corporate Services /Clerk re: Municipal Law Enforcement Occurrence Report October- December 2013. 129 - 133 g) Report No. CS2014 -05, Doug Irwin, Director of Corporate Services /Clerk re: Canada Post Addressing — Oro Post Office. 11. REPORTS OF MEMBERS OF COUNCIL: None. 12. CONSENT AGENDA: 134 - 137 a) Announcements of Interest to the Public: 1. Notice for Nominations to Office, 2014 Municipal Election. 2. Attention All Dog Owners. 3. Notice for Nominations for Oro - Medonte Citizen of the Year and Ontario Senior of the Year Awards. 4. Family Day Office Closure, Monday, February 17, 2014. 138 - 140 b) Correspondence dated January 31, 2014 from Wayne Wilson, CAO /Secretary- Treasurer, Nottawasaga Valley Conservation Authority re: NVCA 2014 Municipal Levy. Staff Recommendation: Receive. 141 -161 c) Correspondence received February 6, 2014 from Gayle Wood, Chief Administrative Officer /Secretary Treasurer, Lake Simcoe Region Conservation Authority re: 2013 Annual Report. Staff Recommendation: Receive. 162 - 188 d) Severn Sound Environmental Association, correspondence re: 2013 Fourth Quarterly Meeting. Staff Recommendation: Receive. 13. COMMUNICATIONS: Page 2 of 237 Council Meeting Agenda - February 12, 2014 189-194 a) Correspondence dated January 20, 2014 from Bruce Stanton, Member of Parliament - Simcoe North, re: Four New Funding Programs by the Federal Economic Development Agenda for Southern Ontario, FedDev Ontario. 195-201 b) Correspondence received February 5, 2014 from County of Simcoe re: Warden's Bonspiel, March 19, 2014, Penetanguishene Curling Club, 8 Owen Street. 202-208 c) Correspondence dated January 28, 2014 from Cal Patterson, Warden, County of Simcoe re: 10 Year Affordable Housing and Homelessness Prevention Strategy Working Group. 209 d) Correspondence dated February 7, 2014 from Association Municipalities of Ontario (AMO) re: Recent Developments in Joint and Several Liability - Municipal Action Needed. 210-211 e) Correspondence dated January 29, 2014 from Brenda Clark, Clerk, County of Simcoe re: A Notice Pursuant to the County of Simcoe Tree Cutting by- Law No. 5635 with Respect to an Application for Special Permit to Remove Trees, Mike McGill, 1495 Line 3 North, Oro - Medonte. 212 - 216 f) Correspondence dated February 7, 2014 from Transport Canada re: Railway Crossing of CP Rail Mile 79.12 Mactier Subdivision and Oro - Medonte Line 5. 14. 15. 217 - 234 a) b) 235 c) 236 d) NOTICE OF MOTIONS: None. BY -LAWS: By -Law No. 2014 -019 By -Law No. 2014 -020 By -Law No. 2014 -021 By -Law No. 2014 -022 A By -law to Authorize the Execution of a Lease Agreement Between The Corporation of the Township of Oro - Medonte and the Huronia Nurse Practitioner — Led Clinic From March 1, 2014 to February 28, 2019 and to Repeal By -Law Nos. 2011 -129 and 2011 -147. A By -Law to authorize the execution of a Pre - servicing Agreement with 2353970 Ontario, Reids Ridge Draft Plan of Subdivision, Application 2004 - SUB-02, Part of Lot 19, Concession 9 ( Medonte), Township of Oro - Medonte, RMS # D12 13694 [to be distributed at meeting] - Withdrawn. A By -Law to Amend By -law 2013 -224. A By -law to Amend By -Law No. 2011 -182, "Being By -law to Authorize the Execution of the Memorandum of Understanding Between the Township of Oro - Medonte, the Nottawasaga Valley Conservation Authority, and the Severn Sound Page 3 of 237 Council Meeting Agenda - February 12, 2014 Environmental Association" to authorize an Extension until December 31, 2016. 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17. CLOSED SESSION ITEMS (UNFINISHED ITEMS): 18. CONFIRMATION BY -LAW: 237 a) By -Law No. 2014 -018 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, February 12, 2014. 19. ADJOURNMENT: a) Motion to Adjourn. Page 4 of 237 5.a) Minutes of Council meeting held on Wednesday, February ... .01A TOWnshop t)!f .4 Proud Herirgr. F- Ychipq Frrrurr Wednesday, February 5, 2014 Present: The Township of Oro - Medonte Regular Council Meeting Minutes Council Chambers 2010 - 2014 Council Mayor H.S. Hughes (left @ 11:40am) Deputy Mayor Ralph Hough Councillor Kelly Meyer Councillor John Crawford Councillor Dwight Evans Regrets: Councillor Mel Coutanche Councillor Marty Lancaster, 9:07 a.m. Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of Present: Finance /Treasurer /Deputy CAO; Doug Irwin, Director of Corporate 1. Call to Order - Private Prayer /Moment of Reflection: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. Page 1 of 16 Page 5 of 237 5.a) Minutes of Council meeting held on Wednesday, February ... Council Meeting Minutes — February 5, 2014. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C140205 -1 Moved by Crawford, Seconded by Evans Be it resolved that the agenda for the Council meeting of Wednesday, February 5, 2014 be received and adopted. Carried. 3. Disclosure of Pecuniary Interest: None declared. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. C140205 -2 Moved by Evans, Seconded by Crawford Motion No. C140205 -3 Moved by Evans, Seconded by Meyer Be it resolved that we do now Rise at 9:26 a. m. and Recess until 10:00 a. m. at which time we shall Report on the Closed Session Items 4: c) Shawn Binns, Director of Recreation and Community Services and Donna Hewitt, Director of Corporate & Strategic Initiatives re: Acquisition /disposition of land (Nurse Practitioner Led Clinic (HNPLC)). d) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Shanty Bay Boathouse). Carried. Page 2 of 16 Page 6 of 237 5.a) Minutes of Council meeting held on Wednesday, February ... Council Meeting Minutes — February 5, 2014. c) Shawn Binns, Director of Recreation and Community Services and Donna Hewitt, Director of Corporate & Strategic Initiatives re: Acquisition /disposition of land (Nurse Practitioner Led Clinic (HNPLC)). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Donna Hewitt, Director of Corporate & Strategic Initiatives; Shawn Binns, Director of Recreation and Community Services. Moved by Meyer, Seconded by Crawford Be it resolved 1. That Confidential Report No. CS2014 -02, Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Shanty Bay Boathouse) be received and adopted. 2. And that the applicants be advised, under the Director of Corporate Services /Clerk's signature, that effective April 30, 2014, the Township is cancelling the taxable tenant arrangement, and will be proceeding with the removal of the boat house. Carried. Page 3 of 16 Page 7 of 237 5.a) Minutes of Council meeting held on Wednesday, February ... Council Meeting Minutes — February 5, 2014. 5. Minutes of Council and Committees: a) Minutes of Council meeting held on Wednesday, January 22, 2014. Motion No. C140122 -6 Moved by Crawford, Seconded by Meyer Motion No. C140205 -7 Moved by Crawford, Seconded by Evans Be it resolved that the draft minutes of the Committee of Adjustment meeting held on Thursday, January 23, 2014 be received. Carried. 6. Recognition of Achievements: 9. Identification from the Public of an Agenda Item of Interest: Page 4 of 16 Page 8 of 237 5.a) Minutes of Council meeting held on Wednesday, February ... Council Meeting Minutes — February 5, 2014. 10. Reports of Municipal Officers: a) Report No. F12014 -02, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO re: Statement of Investment Activities. Motion No. C140205 -8 Moved by Evans, Seconded by Crawford Be it resolved that Report No. F12014 -02, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO re: Statement of Investment Activities to December 31, 2013 be received for information only. Carried. b) Report No. F12014 -03, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO re: Report on Tax Arrears. Motion No. C140205 -9 ■ Moved by Meyer, Seconded by Evans mh�%hk-' X Be it resolved that Report No. F12014 -03, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO re: Report on Tax Arrears be received for information only. Carried. Be it resolved that Report No. F12014 -04, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO re: OPP Billing Model be received for information only. Carried. Page 5of16 Page 9 of 237 5.a) Minutes of Council meeting held on Wednesday, February ... Council Meeting Minutes — February 5, 2014. d) Tamara Obee, Manager, Health & Safety, Human Resources re: POL- HS- 2- 01 -01, Health & Safety Policy Statement. Motion No. C140205 -11 Moved by Meyer, Seconded by Crawford Motion No. C140205 -12 Moved by Crawford, Seconded by Meyer Page 6 of 16 Page 10 of 237 5.a) Minutes of Council meeting held on Wednesday, February ... Council Meeting Minutes — February 5, 2014. f) Report No. DS2014 -05, Andria Leigh, Director of Development Services re: Request for Extension of Draft Plan Approval, Plan of Subdivision Application 43 -OM- 90082, 2063334 Ontario Inc. (Meadow Acres) — Concession 13, East Part of Lot 5, RP 51 R- 29091, Parts 1 -3, and 4 -6, Township of Oro - Medonte ( Medonte). Motion No. C140205 -13 Moved by Crawford, Seconded by Evans Be it resolved Page 7 of 16 Page 11 of 237 5.a) Minutes of Council meeting held on Wednesday, February ... Council Meeting Minutes — February 5, 2014. h) Report No. RC2014 -03, Shawn Binns, Director of Recreation and Community Services re: Oro - Medonte Community Arena Renovation Update [Refer to 15h)]. Motion No. C140205 -15 Moved by Meyer, Seconded by Crawford Page 8 of 16 Page 12 of 237 5.a) Minutes of Council meeting held on Wednesday, February ... Council Meeting Minutes — February 5, 2014. j) Report No. RC2014 -05, Shawn Binns, Director of Recreation and Community Services re: City of Orillia Library Service Contract. Additional correspondence was distributed to members of Council and staff. Council consented to permit Ruth Fountain to speak on the matter. Carried. Page 9 of 16 Page 13 of 237 5.a) Minutes of Council meeting held on Wednesday, February ... Council Meeting Minutes — February 5, 2014. 11. Reports of Members of Council: a) Mayor H.S. Hughes, re: 2014 Budget Allocations for Orillia & Area Physician Recruitment Committee and Barrie Area Physician Recruitment. Motion No. C140205 -19 ,%0001ft.. N:qo`� Deputy Mayor Hough assumed the Chair @ 11:40am> VOW b) Councillor Crawford, correspondence from Lake Simcoe Regional Airport re: 2013 Annual Update. Motion Z=20 Moved by Evans, Seconded by Crawford Be it resolved that the correspondence from Lake Simcoe Regional Airport and presented by Councillor Crawford, re: 2013 Annual Update be received. Carried. Page 10 of 16 Page 14 of 237 5.a) Minutes of Council meeting held on Wednesday, February ... Council Meeting Minutes — February 5, 2014. 12. Consent Agenda: a) b) C) d) e) Motion No. C140205 -21 Moved by Evans, Seconded by Meyer' Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed. a) Announcements of Interest to the Public: 1. Notice for Nominations to Office, 2014 Municipal Election. 2. Attention All Dog Owners. 3. Pancake Supper at Shaw's Pancake House, Line 14 South, Tuesday, February 11, 2014, 4:30- 7:30pm. b) Minutes of Orillia Public Library meeting held on December 11, 2013. Received. c) Minutes of Lake Simcoe Region Conservation Authority meeting held on December 13, 2013. Received. d) Minutes of Orillia & Area Physician Recruitment & Retention Committee meeting held on December 17, 2013. Received. e) County of Simcoe, Library Co- operative Annual Report 2012. Received. Carried. Page 11 of 16 Page 15 of 237 5.a) Minutes of Council meeting held on Wednesday, February ... Council Meeting Minutes — February 5, 2014. 13. Communications: a) Correspondence received January 23, 2014 from Town of Parry Sound re: 61st Annual OSUM Conference & Trade Show, April 30, May 1 and 2, 2014. Motion No. C140205 -22 Moved by Crawford, Seconded by Meyer Be it resolved That the correspondence received January 23, 2014 from Town of Parry Sound re: 61st Annual OSUM Conference & Trade Show, April 30, May 1 and 2, 2014 be received. 2. That Councillors Crawford and Evans be authorized to attend. 3. And That the CAO's office RSVP accordingly. b) 4% X Carried. Correspondence dated January 13, 2014 from Randy Pettapiece, re: Resolution on Joint and Several Liability. Motion No. C140205 -23 Moved by Meyer, Seconded by Crawford`; MPP, Perth - Wellington Be it resolved 1. That the correspondence dated January 13, 2014 from Randy Pettapiece, MPP, Perth - Wellington re: Resolution on Joint and Several Liability be received. 2. That the Council of the Township of Oro - Medonte endorses the private member's resolution brought forward by Perth- Wellington MPP, Randy Pettapiece appealing to the government to protect taxpayers from high property taxes by implementing a comprehensive, long -term solution to reform joint and several liability insurance for municipalities by no later than June, 2014, addressing the alarming rise in insurance premiums due to rising litigation and claim costs. 3. And That Kathleen Wynne, Premier; Randy Pettapiece, MPP, Perth- Wellington; and Garfield Dunlop, MPP - Simcoe North be advised of Council's decision under the Mayor's signature. Carried. Page 12 of 16 Page 16 of 237 5.a) Minutes of Council meeting held on Wednesday, February ... Council Meeting Minutes — February 5, 2014. c) Correspondence dated December 11, 2013 from Lee Hanson, Annual Fund Coordinator, Lake Simcoe Conservation Foundation re: 26th Annual Conservation Dinner, Wednesday, June 11, 2014. Motion No. C140205 -24 Moved by Crawford, Seconded by Meyer d) Correspondence dated January 29, 2014 from Keith and Sharin McDaid re: Request to Purchase Unopened Road Allowance Abutting 815 Line 5 South. Motion No. C140205 -25 Im 14. No None. 15. By Carried. a) By -Law No. 2014 -006: A By -law to authorize the Sale of Surplus Land Lot 86, Plan 1650 ( Medonte), Township of Oro - Medonte, County of Simcoe, Being PIN 58523- 0361 (LT) - (6 Alpine Drive). b) By -Law No. 2014 -011: A By -law to Authorize the Execution of the 2014 Ontario Winter Games Inter - Municipal Co- Hosting Agreement with the Town of Bracebridge, Town of Huntsville, Town of Gravenhurst, Township of Lake of Bays, Township of Muskoka Lakes, City of Orillia, Town of Midland and Township of Oro - Medonte. Page 13 of 16 Page 17 of 237 5.a) Minutes of Council meeting held on Wednesday, February ... Council Meeting Minutes — February 5, 2014. c) By -Law No. 2014 -012: A By -law of The Corporation of the Township of Oro - Medonte To provide for the imposition of fees or charges (Fees and Charges By- law) And to Repeal By -law Nos. 2012 -062, 2012 -155, 2012 -182, 2013 -052, 2013- 105, 2013 -208, 2013 -214. d) By -Law No. 2014 -013: A By -law to Appoint Building Inspectors and Repeal By -Law No. 2012 -145. g) By -Law No. 2014 -016: A By -law to Amend By -Law No. 2012 -144 "A By -law to Appoint a Chief Building Official and Repeal By -law 2012 - 125'. Be it resolved that the following by -laws: c) By -Law No. 2014 -012: A By -law of The Corporation of the Township of Oro - Medonte To provide for the imposition of fees or charges (Fees and Charges By- law) And to Repeal By -law Nos. 2012 -062, 2012 -155, 2012 -182, 2013 -052, 2013- 105, 2013 -208, 2013 -214, as amended, to update Schedule "A ", Item 3. d) By -law No. 2014 -013: A By -law to Appoint Building Inspectors and Repeal By -Law No. 2012 -145. e) By -Law No. 2014 -014: A By -law to Appoint Municipal Weed Inspectors And to Repeal By -law No. 2013 -025. Page 14 of 16 Page 18 of 237 5.a) Minutes of Council meeting held on Wednesday, February ... Council Meeting Minutes — February 5, 2014. f) By -Law No. 2014 -015: Being a By -law to Amend By -Law No. 2013 -085, "Being a By- Law to Appoint Municipal Law Enforcement Officers /Provincial Offences Officers ". g) By -Law No. 2014 -016: A By -law to Amend By -Law No. 2012 -144 "A By -law to Appoint a Chief Building Official and Repeal By -law 2012 - 125 ". h) By -Law No. 2014 -017: A By -Law to Authorize the Execution of an Agreement Between the Township of Oro - Medonte and Steenhof Building Services Ltd. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 16. Questions from the Public Clarifying an Agenda Item: 17. Closed Session Items (Unfinished Items): None. 18. Confirmation By -Law: Be it resolved that By -Law No. 2014 -010: Being a by -law to confirm the proceedings of the Council meeting held on Wednesday, February 5, 2014 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 'VF Page 15 of 16 Page 19 of 237 5.a) Minutes of Council meeting held on Wednesday, February ... Council Meeting Minutes — February 5, 2014. 19.Adjournment: a) Motion to Adjourn. Motion No. C140205 -28 Moved by Evans, Seconded by Meyer Be it resolved that we do now adjourn at 12:47 p.m. ■ Mayor, H.S. Hughes Clerk,.A. Douglas Irwin Carried. Page 16 of 16 Page 20 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... Towtulap of �'r�ard Hrrirrx�t�, �t� irrw� Frrrurr Monday, February 3, 2014 The Township of Oro - Medonte Heritage Committee Meeting Minutes Council Chambers Time: 6:05 p.m. Present: Councillor John Crawford, Chair Mayor H.S. Hughes Leah Burton Suzanne Busby Murray Cayley Tim Crawford Ruth Fountain Wayne Lintack Dorothy Moore _:mgg Regrets: Councillor Mel Coutanche, Vice Chair Bruce Malcom Kayla Thibeault Staff: Justin Hodgkinson, Community Recreation Coordinator; Marie Brissette, Committee Coordinator 1. Adoption of the Agenda a) Motion to Adopt the Agenda. Motion No. HC140203 -1' Moved by Burton, Seconded by Cayley 3. Adoption of Minutes of Previous Meeting: a) Minutes of the Heritage Committee meeting held on Monday, October 28, 2013. Motion No. HC140203 -2 Moved by Burton, Seconded by Cayley It is recommended that the draft minutes of the Heritage Committee meeting held on Monday, October 28, 2013 be adopted as printed and circulated. Carried. Page 1 of 5 Page 21 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... Heritage Committee Meeting Minutes — February 3, 2014 4. Deputations: None. 5. Communications: a) Update from the African Church sub - committee. Motion No. HC140203 -3 Moved by Burton, Seconded by Cayley A, It is recommended that the verbal update from the African Church sub - committee be received. b) Motion No. HC140203 -4 % 1% Moved by Fountain, Seconded by Cayley It is recommended Vo= - 1. That Report No. RC2014 -02, Shawn Binns, Director of Recreation and Community Services re: Oro African Church Assessment — Update be received. 2. That Council Motion No. C140122 -18 be received. 3. And That the Heritage Committee recommends to Council, that in the event grant funding is not realized, the following fundraising initiatives be implemented by the Members of the Heritage Committee: • request funding from the County of Simcoe; • request funding from the City of Barrie; • research other grants available i.e. Trillium Funding; • seek corporate donations and sponsorships; and • seek private partnerships. Carried. Page 2 of 5 Page 22 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... Heritage Committee Meeting Minutes - February 3, 2014 c) Shawn Binns, Director of Recreation and Community Services, re: Parks Canada Grant. Motion No. HC140203 -5 Moved by Busby, Seconded by Lintack WN Carried. d) Correspondence dated December 12, 2013 from Marie Hamilton, County of Simcoe, re: County of Simcoe 2014 Grant. Motion No. HC140203 -6 Moved by Burton, Seconded by Busby MR Motion No. HC140203- %-W Moved by Burton, Seconded by Fountain It is recommended that the verbal information presented by Justin Hodgkinson, Community Recreation Coordinator, re: Streetlight at Line 3 be received. Carried. Page 3 of 5 Page 23 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... Heritage Committee Meeting Minutes — February 3, 2014 f) Update from the Heritage Properties sub - committee. The Item was dealt with in conjunction with 5h). g) Heritage Properties Sample Policies. The Item was dealt with in conjunction with 5h). h) Heritage Properties Listings. Motion No. HC140203 -8 Moved by Burton, Seconded by Lintack i) Update from the Policy and Procedures for Artifacts and Archives sub - committee. Motion No. HC140203 -9 Moved by Burton, Seconded by Cayley It is recommended that the verbal update from the Policy and Procedures for Artifacts and Archives sub - committee be received. Motion No. HC140203 -10 Moved by Fountain, Seconde Carried. It is recommended 1. That the Oro - Medonte Heritage Committee requests the Township Council permission to have Ellen Miller from the Simcoe County Archives in attendance with Oro - Medonte Township Record Clerk and some Members of the Heritage Committee to review the collection of the Heritage files in the Township's basement. 2. That, during the review, a list be constructed of records that would be of value to be maintained at the Simcoe County Archives for permanent record. 3. And That this list be forwarded to Township Council for their approval before transfer of said records. Carried. Page 4 of 5 Page 24 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... Heritage Committee Meeting Minutes — February 3, 2014 j) Correspondence dated January 24, 2014, re: Preservation Basics - To Do. Motion No. HC140203 -11 Moved by Burton, Seconded by Moore It is recommended that the correspondence dated January 24, 2014, re: Preservation Basics - To Do be received. Carried. k) The Quarterly Newsletter of the Simcoe County Historical Association, Vol. 41, No. 4. Motion No. HC140203 -12 Moved by Moore, Seconded by Crawford It is recommended that the Quarterly Newsletter of the Simcoe County Historical Association, Vol. 41, No. 4. be received. Alkh, I%W# 1% 6. Next Meeting Date Monday, February 2 7. Adjournment Im Councillor Crawford, Chair Carried. Carried. Marie Brissette, Committee Coordinator Page 25 of 237 Page 5 of 5 5.b) Minutes of Heritage Committee meeting held on Monday, F... Parks Parks F FOR OFFICE USE Canada Canada I Protected A when completed Parks Canada's National Historic Sites Cost - Sharing Program 2014 -15 FUNDING APPLICATION Important • Complete parts A through G, sign and date section G. • The original form, with signature, must be sent by mail, as well as the required documents. NATIONAL •RIC SITE INFORMATION Name of the National Historic Site The Oro African Methodist Episcopal Church Address of National Historic Site (street, city, province/ territory, postal code) 1645 Line 3 North, Oro - Medonte Township, Oro, Ontario LOL 21-0 Name of Property (For contributing properties within a National Historic Site) n/a Part B - APPLICANT CONTACT INFORMATION (refer to Section 5.1 of the Guidelines) Legal Name of Organization applying for assistance Corporation of the Township of Oro - Medonte Name of Contact for Official Correspondence Salutation Title xMr. Director, Recreation & Shawn Binns ❑ Mrs. Community Services ❑ Ms. ❑ Dr. Mailing Address (street, city, province/ territory, postal code) Telephone No. 705 487 2171 148 Line 7S, Box 100 Facsimile No. Oro, Ontario 705 487 0133 E -mail LOL 2X0 sbinns @oro- medonte.ca Name of Project Contact Salutation Title X Check box if same as above ❑ Mr. ❑ Mrs. ❑ Ms. ❑ Dr. Mailing Address (street, city, province /territory, postal code) Telephone No. X Check box if same as above Facsimile No. E -mail Cmacta Page 1 of 23 Page 26 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... Parks Pares F FOR OFFICE USE Canada Canada I Protected A when completed Preferred Language of Communication Website Address X English www.oro- medonte.ca ❑ French Please select applicable category: X You are the owner • You represent an eligible owner (please provide owner information below) • You are a lessee (please provide owner information below) End date of current lease: ____/ (dd /mm/yyyy) ❑ You represent an eligible lessee (please provide owner information below) Describe the ownership of the site You must own or be acting on the authority of an eligible owner or long -term lessee (minimum 10 year lease) in order to apply for funding assistance. Please attach documentation to your application and explain how the documents provided support your claim of ownership or lessee status. The Corporation of the Township of Oro - Medonte took possession of the church and cemetery property in 1997 and subsequently acquired the adjacent lands as a buffer zone. (Registered Deed is provided.) IF YOU REPRESENT OR ARE APPLYING ON BEHALF OF AN ORGANIZATION Represented Organization Legal Name and Address* Salutation Contact Name and Title ❑ Mr. Li Mrs. n/a Li Telephone No. ❑ Dr. * This should match supporting documentation (proof of ownership and Facsimile No. owner authorization) E -mail The following forms and documents are mandatory and must be included with your application: Proof of Eligibility x❑ A finalized Statement of Significance for the National Historic Site OR, in the case of a contributing property within a national historic site, a Confirmation of Contributing Property, the Statement of Values, and the Statement of Significance x❑ Documentation of ownership, long -term site lease or operational agreements between the organization and the site owner x❑ Proof of not - for - profit status (include certification of incorporation, letters patent, or other document) Pursuant of the County of Simcoe Act, 1994 x❑ Proof of matching funding (should at least be equal to amount of funding requested) Project Proposal x❑ Completed Funding Application Form (with original signatures) x❑ Completed Project Timeline x❑ Completed Project Budget Supporting Documentation Canada Page 2 of 23 Page 27 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... Parks Pares F FOR OFFICE USE Canada Canada I Protected A when completed x❑ Most recent audited or un- audited Financial Statements (prepared within the last 12 months) x❑ Class C or equivalent estimates prepared within the last 12 months by contractors, architectural firms /experts or conservation firms /experts for all proposed conservation work x❑ Applicable plans, drawings and sketches, architectural and engineering studies x❑ Recent photos taken of the property in its current condition that illustrate specific threats facing the site and address any concerns or activities outlined in the project description. Number, date and label. Acceptable photo formats include: • High quality printed photographs (35 mm or digital (4" x 6" minimum)); and /or • High resolution digital photos. Canacta Page 3 of 23 Page 28 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... Parks Pares F FOR OFFICE USE Canada Canada I Protected A when completed Project Category (select only one) I Anticipated Project Duration ❑ Category 1 (max. $10,000) From 01 /_05 _J_2014_ to _31 _J_08 _J_2014 Preparatory Assistance Project (dd /mm /yyyy) X Category 2 (max. $100,000) Note: Projects must take place between April 1, 2014 and March 31, 2015 Conservation Project Canaaa Page 4 of 23 Page 29 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... ®Parks Pares F FOR OFFICE USE Canada Canada I Protected A when completed Select an upcoming anniversary if relevant to your site: ❑ the Centennial of the first Canadian scientific expedition to the Arctic (2013 -18) ❑ the 150th anniversary of the Charlottetown and Quebec Conferences (2014) ❑ significant events related to the First and Second World Wars ❑ the bicentennial of Sir John A. Macdonald's birth (January 11, 2015) ❑ the 175th anniversary of the birth of Sir Wilfrid Laurier (November 20, 2016) ❑ the Centennial of the Battles of the Somme and Beaumont -Hamel (2016) x the 200th anniversary of the end of the War of 1812 (December 24, 2014) See below. ❑ the 100th anniversaries celebrating women's suffrage and allowing women to vote (2016) ❑ the 150th anniversary of Confederation (2017) ❑ the Centennial of the Battles of Vimy Ridge and Passchendaele (2017) ❑ the Centennial of the National Hockey League (2017) ❑ the 50th anniversary of the Canada Games (2017) ❑ the 75th anniversary of the Dieppe Raid (2017) x to mark a 100th anniversary or greater, in increments of 25 years (e.g., 125th, 150th) of importance to your national historic site, describe. See below. The Statement of Significance for this NHS acknowledges the following: The Oro AME Church is the last built remnant of the only government sponsored black settlement in Upper Canada. Established around 1819, the community was originally peopled by black veterans of the War of 1812 who were to be enlisted to intercept hostile forces who might attack from Georgian Bay. The modesty of this structure, built in 1849, powerfully evokes the struggle and poverty of its tiny congregation. Poor land and a harsh climate led to the decline of the settlement and in 1916, the church was declared "abandoned. "(HSMBC Submission Report summary of significance, p.13) Background: Black militia and soldiers of the Coloured Corps, all veterans of the American Revolution and /or War of 1812, were settled in Oro Township in 1819 as part of the military defence strategy for Upper Canada. This initiative is related to the opening of the Penetanguishene Road between Barrie on Kempenfelt Bay (Lake Simcoe) to the south, and Penetanguishene on Georgian Bay (Lake Huron) to the north, through Oro. The road was surveyed in 1808/1811 when war with the Americans was imminent. With the threat of invasion still lingering in 1814 at the end of the War of 1812, Penetanguishene Road was cut through and in 1819 upgraded as a link in the major transport route for military supplies between Toronto (York) and the naval and military bases being developed at Penetanguishene and on the Upper Great Lakes. Penetanguishene Road is the extension of Yonge Street, as envisioned by Lt. Gov. John Graves Simcoe. Black veterans, who could be relied upon if needed to defend Upper Canada, were granted lots along the second concession of Oro Township, known as Wilberforce Street, one concession east of Penetanguishene Road. This Black settlement is the earliest of its kind in Upper Canada and the only one sponsored by the Page 5 of 23 Page 30 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... no Parks Parks FOR OFFICE USE Canada Canada Protected A when completed government. In 1826, a second wave of Black settlers were allotted land under new provisions for Loyalists, militiamen, and military claimants. The original Wilberforce settlers were joined by Blacks from Ohio (fleeing due to recent discriminatory laws) and the Wilberforce Settlement in Biddulph Township. A third wave of Black settlers arrived in 1831. Several of these families gathered to erect the Oro African Methodist Episcopal Church in the 1840s. The Oro African Church is the only landmark representing this important Afro - Canadian settlement. It would be symbolic to restore and reopen this NHS in 2014 as part of the celebration of the end of the War of 1812. Its story, intertwined with those of the Black veterans, settlers, and their descendants, is an important contribution to the understanding of the War and how the military defence of Upper Canada proceeded in the aftermath. It is also a significant comment on Canada's leading role in Black emancipation. An equally important reason for restoring and reopening this NHS is the 200th anniversary of the founding of the Wilberforce settlement in 2019. No planning can begin for this celebration without confirmation that the church and site will be open and authentically presented. Provide a summary of the proposed category 1 or 2 project that includes the following: ■ Brief description of the proposed project, objectives and scope of work to be undertaken for which your organization is requesting funding. For conservation projects (category 2), o more detailed description of individual activities will be requested in the next section. Background: This log church was erected in the early 1840s by a local congregation of the Religious Society of Colored African Episcopal Methodist Church in Canada (a precursor of the British Methodist Episcopal Church). This "chapel and burying ground" were established on an acre of land considered at least by 1845 and deeded in 1849 by Noah Morris, an early Black settler in Oro Township. The church was in active use until at least 1916, after which annual services were held to celebrate Emancipation Day and the church founding. By the 1930s, the seldom used church was in disrepair. In response to concern for the potential loss of this historic landmark, beginning in the early 1940s the Township of Oro (now Oro - Medonte) and County of Simcoe undertook repairs to the roof framing, replaced the roof cladding and wall siding, removed the front vestibule, replaced some window sashes, replaced the flooring, rebuilt the chimney in a non original location, and made other modifications. In 1981, the church was extensively damaged by vandalism (two trucks were driven into the west and north facades). Although these repairs by local volunteers were necessary and well intended, they contributed to the building's current structural deficiencies and some loss of authenticity of the character defining elements. Until closed in 2013 for safety and health reasons, the site was being visited by Black settler descendants and those interested in Afro - Canadian and Simcoe County history. It was used periodically for church anniversary services, tours, and special events. The Township of Oro - Medonte Municipal Heritage Committee (established by bylaw under the Ontario Heritage Act) manages the site on behalf of Township Council. Canada Page 6 of 23 Page 31 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... Parks Parks F FOR OFFICE USE Canada Canada I Protected A when completed In 2013, the Township commissioned archival research by a professional heritage consultant (Su Murdoch Historical Consulting) and a condition assessment by a qualified heritage building specialist (Victor R. Snow, Heritage Restoration, Project Management & Consulting Services). This research and examination resulted in being able to distinguish the post 1945 repairs and alterations from the as built and changes made by the Black congregation during the period of active use. It also revealed that some logs in the church are in an advanced state of decay and there is serious risk of a roof collapse. Project Proposal: The 2013 condition assessment concludes that the church needs immediate comprehensive restoration to address very serious structural problems that now compromise its survival. Money should not be wasted on interim or temporary measures in an attempt to just "stabilize" the structure. The consensus of expert opinion is that to reinstate the structural integrity of this log building, work is needed to return the walls to plumb, correct the deficiencies in the roof framing, restore /replace decayed logs, and add a frost proof foundation with 11" of rubblestone above grade. All the character defining elements can then be authenticated and conserved. To achieve this, the church must first be carefully dismantled. Every individual component will be discreetly numbered and recorded on appropriate drawings; restoration /repair will be undertaken; and the building reassembled. All work will be undertaken according to Standards and Guidelines for the Conservation of Historic Places in Canada. ■ Brief description of how your project will help conserve the values and /or character - defining elements of the site. The conservation strategy for this church and site is to restore it to the 201h century close of its active period of use by the Black congregation, before the first repairs and changes were first made in the 1940s. A photograph dated 1941, combined with documentary evidence and a physical analysis, offers sufficient information to accurately achieve this objective. This strategy, as opposed to restoring the church to its 1840s date of construction, presents an opportunity to capture the whole story of the site's existence and its evolved cultural heritage value to the local community, the Afro - Canadian community, and as a National Historic Site. The NHS identified character defining elements are as follows: -the location just east of the old Penetanguishene Road -the pastoral nature of the site with the church as focal point in the grassed landscape of the unmarked burial ground; - the church with its rectangular footprint and single- storey massing under a gable roof; - its minimalist detailing, including the single door centred on a gable end and two evenly spaced, relatively large multi -pane windows on each side elevation; - its open volume interior; - the surviving elements of the original construction; - the remaining original interior elements Recent documentary and physical research has identified additional defining elements that can be directly associated with the use of the church by the Black congregation (notably original interior features, centre chimney, vestibule, lettering on logs, etc.). The proposed Scope of Work entails permanent work that invests in the long term objective of restoration of the structure and authentic retention of the character defining element, thereby maintaining the heritage values of the site. Cmacta Page 7 of 23 Page 32 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... Parks Pares F FOR OFFICE USE Canada Canada I Protected A when completed Using the instructions and block template provided, include a detailed description of each component of the project: • Begin by describing site work, followed by work on the exterior, including additions, and finally work on the interior, if applicable; • Use a separate numbered block (template below) to describe each work item and its effect on the features or spaces of the site. Number # Feature or character - defining element: Identify the heritage feature (character- defining element) requiring work and indicate whether it is original, was added at a later date, or is new, and its condition. Describe work and impact on existing feature or character - defining element: Provide a detailed explanation of the conservation work to be undertaken. Describe the effect (visual, structural, or other) on existing features. This description should provide precise information of the proposed conservation treatment method envisioned. For example, use precise terminology such as "non- abrasive cleaning," notjust "cleaning ", - or "will be repaired to match existing joint colour and profile" not just "will be repaired ", - or "The planting bed will be restored to its original appearance based on photographic and documentary evidence." Photo number(s): Indicate photograph numbers that illustrate the described heritage feature. Drawing /plan number(s): Indicate drawing or specify page numbers that show the conservation work and impact on the resource or site. Attach sketches, drawings, plans, etc. that illustrate the current state of the property and the proposed work (e.g. site plan, floor plans, sections and elevations (if appropriate) as well as details and, if available, illustrative sketches and renderings of the proposed work). Identify the location of new elements on plans, sections and elevations and number all documents. Additional blocks are available at the end of this form. Cmacta Page 8 of 23 Page 33 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... Parks Pares F FOR OFFICE USE Canada Canada I Protected A when completed The assessment of your project will address the five following criteria: • Demonstrated level of threat to the physical integrity of the national historic site and suitability of proposed mitigation strategy or measures; • Demonstrated adherence to the Standards and Guidelines for the Conservation of Historic Places in Canada (second edition); • Demonstrated need for financial assistance, including evidence that the project could not proceed effectively without funding from the program; • Level of financial risk associated with the project, including the financial stability /viability of the applicant, the financial management capacity of the organization, and the amount of secured matching funding in place; • Demonstrated capacity to carry out and complete the proposed activities, in terms of conservation expertise and prior experience, by March 31, 2015. You may respond to the following questions, designed to assess the above criteria, on separate sheets (8 % x11" or 8 % x 14" paper). Please answer all of the questions. Describe the current state of the site, threat(s) to its commemorative integrity and the impact of the proposed project on the site Clearly describe the current state of the site, including real and immediate threats to the physical condition of the national historic site, for which an intervention is required to maintain the integrity of the threatened cultural resource(s). If applicable, refer to supporting documentation such as condition assessments or conservation plans. Include how threats to the site will be mitigated/ reduced. We highly recommend taking photographs of the threatened resources and including them with your application. Due to safety and health concerns, the site was closed to the public in 2013. A condition assessment in 2013 involved the removal of the 1956 siding to examine the original construction, determine the building condition, and make recommendations for conservation /restoration. The building is currently secured from weather by Typar building wrap and the roof is being monitored due to the risk of collapse under snow load. Several logs are in an advanced state of decay. The proposed project is to correct structural deficiencies that threaten the loss of this cultural resource; reinstate the integrity of all character defining elements; and thereby retain its commemorative value. All work will be based on documentary and physical research and will comply with the Standards and Guidelines for the Conservation of Historic Places in Canada. The overall integrity of the historic fabric of the building and this cultural heritage landscape will be conserved. No work will negatively impact the cemetery and the Township is prepared to commission archaeological fieldwork, as needed. Period landscaping to enhance the pastoral setting is a future objective and not part of this application. The December 2013 Condition Assessment and a Chronology of Changes are provided. Cmacta Page 9 of 23 Page 34 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... Parks Pares F FOR OFFICE USE Canada Canada Protected A when completed QUESTION 2: FUNDING (refer to Section of .- A. Describe your matching funding How do you expect to finance this project? Have the revenues from other public and /or private funding bodies been secured or will they be secured by April 1, 2014? If yes, include letters of support and letters indicating confirmed funding identified in the budget. If the funding from other sources has not been obtained or fully secured, have other potential sources of funding been identified? Can your proposed project still take place without these non - secured funds? If not, explain how and when additional funding will be secured. Indicate application deadlines and expected decision dates for other programs to which you have applied for funding. At its meeting of January 22nd, The Township of Oro - Medonte Council passed a resolution authorizing funding for the project from the Facility Maintenance Reserve Fund for $53, 918, providing receipt of federal assistance. This in addition to $10,000 allocated in the operating budget and $10,000 of funding received from the County of Simcoe will make up the Townships 50% contribution to the project budget. Without assistance from Parks Canada this project will not be able to be brought to fruition. B. If you do not obtain the funding requested, in what way would it affect your site? Describe the potential impact if not awarded funding by the program, such as a decrease of the condition of resources at the site, destruction of the heritage value of the site, the closure of the site, reduced access to the site, reduced presentation of the site, reduced ability to generate revenue or attract other funds, reduced ability of management to make plans for the future of the site or, no impact. Your financial statements should corroborate your need for funding and any surplus should be explained. Without sufficient funding, only emergency stabilization of the church will be undertaken. The roof would be strengthened to avoid collapse due to snow load and the walls would be tied together to reduce the risk of complete separation. The protective Typar building wrap will be left in place. This work would be a temporary fix. The site would not be reopened to the public due to the ongoing safety and health issues. This approach is not a long term solution and would be intended only to reduce the risk of collapse of the structure. Please complete Budget and Timeline Forms separately in Excel templates provided. Question 3: ORGANIZATIONAL C• ' A. Describe your organization's heritage conservation experience Provide in chronological order information regarding the organization's past experience handling heritage Canaaa Page 10 of 23 Page 35 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... Parks Pares F FOR OFFICE USE Canada Canada I Protected A when completed conservation and /or other projects. Include concrete examples that demonstrate financial and project management capacity. If applicable, include examples of projects previously funded by federal, provincial, territorial or local governments. Oro - Medonte Township is primarily a rural farming community scattered with historic hamlets and villages. The Township has a record of supporting heritage initiatives, notably through financial support of local history publications, erecting provincial and local historical plaques and markers, assuming responsibility for abandoned cemeteries, and establishing a municipal heritage committee by bylaw under the Ontario Heritage Act. The latter was to formalize the status of the decades old existence of the Oro History Committee, which has actively managed the African Church site and other local history initiatives. The Township of Oro - Medonte has been a steward of the African Church property since the early 1940s. In 1972, Bylaw 999 was passed under s. 62 of the Cemeteries Act to allow the Township to take over for purposes of "maintenance, management, regulation, and control," three cemeteries considered abandoned, including the African Episcopal Church Cemetery. To ensure the long term existence of the African Church site, the Township acquired ownership of the property in 1997 and purchased adjacent lands as a buffer zone. The Township successfully applied for NHS status in 2000. Realizing that the church building is in a threatened condition, in 2013 the Township contracted Victor R. Snow, Heritage Restoration, Project Management & Consulting Services, and Su Murdoch Historical Consulting, both experienced professional heritage consulting firms, to assess the church building and site through physical analysis and archival documentation. Consideration was also given to the cemetery and how best to identify and protect burial locations. Protection of the whole site under Part IV of the Ontario Heritage Act is now under review. B. Describe the project team Who will manage the project? Describe the roles and responsibilities of all major parties involved in the project (applicant, other funding parties, architects, contractors, etc.). Describe the technical expertise, prior heritage conservation experience and skill sets for each team member, where applicable. The project will be administered by permanent Township of Oro - Medonte staff. This will be in collaboration with the Township Council and the Municipal Heritage Committee, African Church Subcommittee. Many of those participating in this project have knowledge of the built heritage of the area and an appreciation for the history and legacy of the Black settlers. Vic Snow (Victor R. Snow, Heritage Restoration, Project Management & Consulting Services) will undertake the intervention (conservation /restoration) of the log church. He is an expert in heritage building conservation and revitalization with twenty years experience in analyzing, restoring in situ, dismantling, and rehabilitating protected and non protected (by legislation) heritage buildings according to accepted standards and guidelines for conservation. He has access to a roster of subcontractors with Canacta Page 11 of 23 Page 36 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... Parks Pares F FOR OFFICE USE Canada Canada I Protected A when completed proven expertise. Each is conscientious about observing details, finding suitable solutions, and executing quality work. Vic's work is known and respected by many municipalities, property owners, and heritage building agencies and enthusiasts in Ontario. (Summary of credentials and experience is provided.) Su Murdoch (Su Murdoch Historical Consulting) has over thirty years experience in cultural heritage research and evaluation and is a professional member of the Canadian Association of Heritage Professionals. She was contracted in 2013 by the Township of Oro - Medonte to collaborate with Vic Snow on the condition assessment, cultural heritage evaluation, and choice of intervention strategy for the African Church building and site. She will participate in the project on a consultative, as needed basis. (Summary of credentials and experience is provided.) C. Disclosure (refer to Section 5.3 of the Guidelines) Provide information on the involvement of any former public servants, or current or past Members of Parliament, and /or the involvement of lobbyists, and provide assurance that the lobbyists are registered in accordance with the Lobbying Act, as well as that no actual or potential conflict(s) of interest exists nor any contingency fee arrangement(s). AFFIRM THAT the information in this application is accurate and complete, and the project proposal, including plans and budgets, are fairly presented. I will provide any additional information and documentation as may be necessary to the Parks Canada Agency in assessing the application. I confirm that the applicant is not in default with the Crown. I agree that once funding is provided, any change to the project proposal will require prior approval of the Parks Canada Agency. I agree to publicly acknowledge funding and assistance by the Parks Canada Agency, in accordance with the terms of the funding agreement. I also agree to submit a final report, and where required, financial accounting for evaluation of the activity funded by the Agency. I understand that the information provided in this application may be accessible under the Access to Information Act. I also agree to respect the spirit and intent of the various acts and policies governing the programs of the Parks Canada Agency. Cmacta Page 12 of 23 Page 37 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... Parks Parks F FOR OFFICE USE Canada Canada I Protected A when completed Authorized Signature I Name and Title (please print) I Date OFFICE USE ONLY File Number Amount of Funding Requested Date Received Canacia Page 13 of 23 Page 38 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... Parks Pares F FOR OFFICE USE Canada Canada I Protected A when completed Number # Feature or character - defining element: "The church with its rectangular footprint and single- storey massing under a gable roof" and "minimalist detailing." (1840s log church) Describe work and impact on existing feature or character - defining element: As evident in the 1941 photograph, damage to the roof of the church by that date had allowed water to penetrate into the church. Another photograph reveals more extensive damage to the opposing slope. In the 1940s, any original foundation was enclosed in concrete, without frost protection, and with the building close to grade. The overall result has been years of seasonal heaving and shifting of the walls and advancing moisture decay in some of the logs. This deterioration was aggravated by the impact of two trucks in the 1981 vandalism incident. The log walls have spread apart and sunk in some areas, with the result that some ceiling joists are no longer seated and some rafters are separated at the ridge by as much as five inches. The building, particularly the roof structure, is now at risk of collapse. It is anticipated that the full replacement of one log and partial replacement of at least three logs (at various levels in the wall height) will be necessary to reinstate the structural integrity of the building. Based on past experience when confronted with this scenario, this repair cannot be done without dismantling the log walls. This process begins with discreetly numbering each component (including fastener locations), photographing, and recording the location of each on drawings. The logs are then hoisted individually by boom truck and examined for decay. Repairs to the logs are undertaken and, only where necessary, replacement(s) are prepared to match. The walls are then reassembled in their exact original configuration, on a new, frost proof, insulated foundation capped with 11" of "rubblestone" above grade and laid using 1840s period techniques. Chinking between the logs will be matched to remnants of the original mud chinking, with some slaked lime added to act as a binder. The interior will be "lime washed" using an exact period formula with egg white as the binder. (The existing interior chinking is already a 20th century replacement.) There is physical evidence that the exterior surface of the log walls was exposed for no more than twenty years after the date of construction. The gable ends of the roof were clad in clapboard from the start. Sometime between 1860 and 1870, the exterior was clad with clapboard to protect the log structure and refine the appearance of the church. This was removed and the building clad with imitation log siding in 1956 (which was removed in 2013 to undertake the condition assessment). The exterior will be clad with clapboard siding milled by band saw to closely match the original water powered "Muley" saw marks visible on the 1860 to 1870 siding that survives in the gable ends. Overall, all original components of the church will be retained, with minimal repair, and replacement undertaken only as necessary. All replacement materials and craftsmanship will be an exact match to any original. The recording (photographs and drawings) will be a permanent record to differentiate between original and new work. The plan, massing, and minimalist detailing of the church will be unchanged. Page 39 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... Parks Pares F FOR OFFICE USE Canada Canada I Protected A when completed Photo number(s): 19411 MAG E OAC #1 Drawing /plan number(s): Page 40 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... Parks Pares F FOR OFFICE USE Canada Canada I Protected A when completed Number # 2 Feature or character - defining element: "Gable roof" Describe work and impact on existing feature or character - defining element: The original roof framing of the church is evident in the attic and continues to function, as much as possible. As identified in the condition assessment, the problem areas are where the spreading of the log walls has resulted in joists that are no longer properly seated and rafters that have separated at the ridge by as much as five inches. When this sagging problem was recognized in the 1940s, improper bracing was added and the side walls were tied together with cables. These stopgap repairs have prevented the roof from collapsing but only by placing weight and stress on the interior ceiling. Given the severity of the snow load in this region, and the progression of the wall spread since the 1940s, the roof now is at risk of collapse. One cable has caused the left plate log to crack and that cable no longer performs any function. Once the log walls are reassembled as built with trunnels reinstalled in the plate logs and the 1940s gerry -built work to the roof removed, the surviving original elements of the roof will be returned to their original configuration. Gussets and collar ties will be added to substantially improve roof strength and integrity. The existing pine sheathing will be examined to determine which boards are original and suitable for reuse. The original 1840s and 1860 to 1870 clapboard siding on the gable ends will be reinstalled with minor restoration and limited replacement. Period style quarter sawn cedar shingles will be used to clad the roof. Photo number(s): OAC #2 Drawing /plan number(s): Page 41 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... 'Parks Pares F FOR OFFICE USE Canada Canada I Protected A when completed Number # 3 Feature or character - defining element: Chimney The existing chimney was added in the 1940s and is not in the location of the original chimney. Describe work and impact on existing feature or character - defining element: A 1941 photograph of the church (before repairs were undertaken) shows a brick chimney, positioned in the centre of the roof, possibly offset slightly toward the back. This serviced a wood stove remembered by some as being central to the interior. The rise from the existing ceiling to the ridge is about 8' plus the usual 3' above the ridge, resulting in a chimney 11' in total height. There is no evidence in the attic of the means of providing support to a centre chimney; the exact position of the chimney; or any sign of telltale creosote. The original ceiling boards have been replaced, further eliminating any trace evidence. The chimney was in the position of the original, now missing, hewn ceiling joists. The chimney and related functional components will be recreated based on the 1941 photograph, and examples of centre chimneys in other period Black churches in Ontario. The precise method of structural support will be viewed in at least one other Black church. (The plan is to add engineered structural steel to the period wood structural support so there is absolutely no future risk to visitors. All is contained within the attic space and therefore not visible.) Photo number(s): OAC #3 Drawing /plan number(s): Page 42 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... 'Parks Pares F FOR OFFICE USE Canada Canada I Protected A when completed Number # 4 Feature or character - defining element: "the single door centred on a gable end" and the vestibule or porch Describe work and impact on existing feature or character - defining element: The documentary evidence confirms that during the period of active use of the church by the Black congregation, the front (west) entrance was through a slab door in the vestibule with a second inside slab door into the open interior. This vestibule (in the 1940s referred to as a "porch ") was smaller than needed for local children to store a bicycle before boarding the bus for school. It is recalled by most as a vertical board structure with exposed interior wall studs. This vestibule was removed in 1956. The front entrance area was extensively damaged by a truck in 1981, and repaired with a combination of original and replacement materials. Further examination of the front facade should confirm the size and configuration of the original opening and how, if any, it differs from the existing. There is sufficient photographic evidence of the vestibule to accurately replicate this feature. Photo number(s): OAC #4 & #5 Drawing /plan number(s): Page 43 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... 'Parks Pares F FOR OFFICE USE Canada Canada I Protected A when completed Number # 5 Feature or character - defining element: "two evenly spaced, relatively large multi -pane windows on each side elevation." Describe work and impact on existing feature or character - defining element: The existing window openings, frames, and some interior casings are as built. The sashes have been replaced with improper reproductions. There is sufficient photographic evidence to make exact replicas of the original 12 x 12 panes, double hung sashes. The correct mouldings, stiles, rails, and muttons will be reproduced and period glass used. Photo number(s): OAC #3 Drawing /plan number(s): Page 44 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... 'Parks Pares F FOR OFFICE USE Canada Canada I Protected A when completed Number # 6 Feature or character - defining element: "its open volume interior; the remaining original interior elements" Describe work and impact on existing feature or character - defining element: The open volume interior of this church remains intact. The floorboards and floor joists are 1947/1987 replacements. It should be possible to determine the original type (specifically width) of flooring and floor joists based on markings around the wall perimeter and potentially beneath the floor. The existing pulpit was likely built in the 1940s using recycled materials, possibly some of which was from the original. Indications on the wainscoting confirm that the raised platform where the pulpit rests was reduced in dimension. Recreating the pulpit will require researching other period Black church examples in Ontario. The original wainscot and chair rail survive in near perfect condition with only two pieces requiring slight restoration at floor level. Two large "rosehead" nails (blacksmith made) are closely positioned and protrude from the back side of the large dimension central ceiling joist. Presumably, these held a tin candle chandelier recalled by area residents. The original ceiling was replaced in 1947. Once the exact nature of the original ceiling boarding is determined, a period appropriate ceiling will be installed. Some original lime washed ceiling boards appear to have been reused as roof sheathing. All other remaining interior elements will be identified, researched, and retained, where period appropriate. Photo number(s): OAC #4 Drawing /plan number(s): Page 45 of 237 W CD rn 0 N W v V� Parks Canada's National Historic Sites Cost- Sharing Program PROJECT TIMELINE 2014 -2015* Please provide your project timeline, including all activity start and end dates using the chart provided. Make sure to list expected results and expected dates of achievement. NAME OF NATIONAL HISTORIC SITE: Oro African Church Prepared by: Township of Oro- Medonte DURATION OF PROJECT: START DATE (ENTIRE PROJECT): 01 -05 -2014 END DATE (ENTIRE PROJECT) : 31 -08 -2014 SAMPLE month) I Apr -141 May -141 Jun -141 Jul -141 Auq -141 Sep -141 Oct -141 Nov -141 Dec -141 Jan -151 Feb -151 Mar -15 YOUR PROJECT Apr -14 May-14 Jun -14 Jul -14 Aug-141 Sep -14 Oct -14 Nov -14 Dec -14 Jan -15 Feb -15 Mar -15 ACTIVITY (indicate starting month and ending month) excavation, all below grade work all other work (please add lines as needed) *Please note: All activities must take place between April 1, 2014 and March 31, 2015. Any costs incurred outside of these dates will not be reimbursed. v m Parks Canada's National Historic Sites V Cost- Sharing Program NAME OF NHS: Oro African Methodist Episcopal Church PROJECT TITLE: Oro African Church Restoration PREPARED BY: Township of Oro- Medonte CATEGORY 2 - CONSERVATION PROJECT BUDGET Funding Overview Proposed and Secured Private and Public Sources of funding for the project: please list all sources of funding for the proposed project. For further information, refer to Section 5.3 in the Program Guidelines. The total requested amount that appears on this form must be the same amount that appears on the Funding Application Form. Please ensure that the amounts, in cash and in -kind, are identical to the amounts indicated in the attached letters of support. Anticipated Funding Sources / Revenue Non - Secured / Proposed Funding ($) Secured Funding ($) attach proof In-kind ($) Max. 25% of costs COMMENTS Applicant's Contribution Oro African Church Budget $ 10,000.00 Facility Maintenance Reserve Fund $ 53,918.00 Federal Parks Canada (requested) N/A N/A Please specify Government/ Public Sector Support Province/ Territory P/ease specify County ofSimcoe $ 10,000.00 Municipal / Local authority Please specify Private Sector Support Please specify Other SUB-TOTAL1 $ Is 73,918.00 1 $ TOTAL REVENUES $ 73,918.00 (proposed + secured + in -kind) Project Funding Shortfall if a licable Page 1 of 3 CP CS 2 (D N (D n O (D (D E (D (D K O 7 O_ N v CD N A 00 o_ N w V Estimate of Project Costs Please provide a budget breakdown for the proposed project using indicative or class C estimates (prepared within the last 12 months) for all costs using the Project Budget Form for the appropriate project proposal category. Include expenses to be covered by your organization, by Parks Canada and by other funding sources. Expenses should include taxes (minus GST /HST Rebate) and contingencies. Please ensure to include, where appropriate, contingency fees for construction materials and planned services under individual expenditure categories. COST TYPE ELIGIBLE COSTS IN -KIND COSTS TOTAL COSTS COMMENTS (identify the detailed project description block number, whenever possible) ELIGIBLE COSTS RELATED TO THE HISTORIC SITE Archaeology $ Architecture $ - Engineering $ 1,500.00 $ 1,500.00 structural support for chimney, general structural assesment Heritage conservation specialist $ 2,400.00 $ 2,400.00 Project management $ 12,000.00 $ 12,000.00 Professional services Site surveying $ - fees Environmental Assessment $ Conservation planning $ - Condition assessment $ 3,200.00 $ 3,200.00 assessment and report Historical research $ - Travel expenses $ 7,850.00 $ 7,850.00 mileage for crew and any transportation of supplies Legal services $ - Payments Financing and feasibility fees $ Permits (please list permits) $ - SUB-TOTALI $ 26,950.00 $ $ 26,950.00 ELIGIBLE CONSTRUCTION COSTS (MATERIALS AND LABOUR) (includes related shipping & transportation, taxes less applicable credits) Equipment including scaffolding $ - Related work Selective demolition, removal or dismantling of a part of the site that is specifically required for the planned conservation work $ 12,000.00 $ 12,000.00 dismantling, including boomtruck Testing paint, masonry, mortar $ - $ analysed if on ional lime mortor chinking found Foundation walls $ 11,000.00 $ 11,000.00 12" x4' plus 11" rubblestone Foundation Underpinning/Shoring $ - Drainage $ 1,100.00 $ 1,100.00 weepers to drywell, also a sump Structural components $ - Exterior cladding (identify type) $ 13,650.00 $ 13,650.00 clapboard clear pine, quarter sawn, custom / kiln dried Roofing $ 5,700.00 $ 5,700.00 5/8 #1 quarter sawn Flashing; attic /roof vents $ 250.00 $ 250.00 ridge vent, gable vent Envelope Elements such as turrets, pinnacles, lanterns, spires, roof fences(please specify) $ - Chimneys $ 2,600.00 $ 2,600.00 period corebellin Entrances, porches and balconies $ 1,600.00 $ 1,600.00 vestibule - reproduction Doors and windows Doors and storefronts $ 800.00 $ 800.00 2 slab doors each with 3 battens / period hardware - blacksrr Windows $ 2,800.00 $ 2,800.00 8 restored sash, stop and some casing Storm windows; shutters $ 900.00 $ 900.00 Stained glass $ - Ed Insulation $ 5,100.00 $ 5,100.00 R/50 attic, R/20 crawlspace, R/11 walls between logs and sic Restoration Log Replacement $ 4,000.00 $ 4,000.00 includes transport hewn ceiling & floor'oist $ 5,200.00 $ 5,200.00 15 x 7 pine Roof sheating $ 700.00 $ 700.00 11 x 12 pine Page 2 of 3 (r 67 7 N (D n O (D (D E N ith forged ing) K O 7 O_ N v CD CD A o_ N W V Interior components Flooring $ 3,100.00 $ 3,100.00 T & G hand planed pine - custome sawn, kiln dried Walls $ Ceilings $ 3,400.00 $ 3,400.00 hand planed, custome sawn, kiln dried Painting Lime Wash $ 2,450.00 $ 2,450.00 lime wash - walls and ceiling. Paint on floor Stairways (including emergency exits and fire $ Moldings and millwork $ 700.00 $ 700.00 doorcasin s, exterior window casings, drip cap, soffit & fascia Interior si na a attached to the building $ Built -in fixtures $ Site work Walkways and paveLnents $ Si na a attached to the building $ Landscaping costs if related to character - defining elements of the site, such as historic fences and gates $ Crushed stone / Poly - crawl space $ 850.00 $ 850.00 includes stone slin er Excavation / Backfill / Grade $ 1,600.00 $ 1,600.00 Accessibility $ $ recreated door of vestibule - 35' and interior door 36' includE Communications Comm unication /securit systems $ Mechanical and electrical systems Plumbing systems $ Sanitary fixtures $ Sewer and septic s stems $ Component of existing heating system $ Component of existing air conditioning or ventilation system $ - Heating system/ HRV $ 8,100.00 $ 8,100.00 95 % high efficiency propane furnace, HRV Electrical service/ wiring $ 4,950.00 $ 4,950.00 Wiring to heritage standard/ ESA approval. 100amp service. Mechanical and Interior lighting $ 800.00 $ 800.00 reproduction period lighting electrical systems Exterior lighting attached to the building $ - Fire safety Fire detection and suppressions stems $ - Project close -out Operating and Maintenance manual (including record drawings) $ 650.00 $ 650.00 as found - building drawings Final site and building clean -up $ 400.00 $ 400.00 Restoration Erect walls, ceiling joist, rafter, gussets, collar ties, chimney support, sheathing, rough window and door, framing, backing wedge, strapping $ 22,000.00 $ 22,000.00 trades and general labour Chinking $ 1,800.00 $ 1,800.00 SUB TOTAL $ 118,200.00 $ $ 118,200.00 ELIGIBLE OVERHEAD EXPENSES Project (or corporate) overhead expenses allocated to the rehabilitation project up to 10% of total eligible project costs SUB TOTAL $ $ $ OTHER To be discussed with the Program Office prior to submission of application, add lines as necessary SUB TOTAL $ $ $ ELIGIBLE COSTS IN -KIND COSTS TOTAL PROJECT COSTS TOTAL Conservation Project $ 145,150.00 $ $ 145,150.00 Page 3 of 3 d in costing of doors) Cn 67 2 (D N (D n O (D (D E (D (D K O 7 O_ N F AV • ��� �..e5,�: 7• it ` t -'I t : " . :1 -3 —! 1 y SRSf `u a F%'i age ommift g h on onday, F... 4s Z7 013. N4 I or �( _y s� I ` i 1 I __ �.. �.,;� r �.... tie ^..• —Owe ` s s i F R Page 51 of 237 w F R Page 51 of 237 f cn i 0 0 w 0 0 3 3 CD CD 3 CD CD C CL 0 0 0 a m T W ,to e CD N w 4 rl,C M R-1C N QCH 1pP r /8,Y-9 .SL.si � ! -7p4+2 W t�� 3 ��JTF�ioQ BRfs"�iv'S DooR e�AEAIl�v ©G^f'e�.l�4�bS OA/ "p-r -r- Was; hla S#1n Iex '9 Fq 5e Ul CD o (� 0 3 1• `J D 3� w , m CD Z� oO 5.b) Minutes of Heritage Committee meeting held on Monday, F... Condition Assessment and Recommendation for the Restoration of the Oro African Church Submitted to the Township of Oro - Medonte by Victor R. Snow, Heritage Restoration - Project Management & Consulting January 2 014 1.0 Background and Site Visits In the fall of 2013 at the request of the Township of Oro - Medonte, I (Victor Snow) conducted a preliminary site visit of the Oro African Church near Edgar (the southeast corner of Line 3 Oro and Old Barrie Road) in Oro - Medonte Township. The site contains a 1840s log church, cemetery (with unmarked burials), and a modern stone cairn. Oro Black settlers founded this church and cemetery in the 1840s. The active use of the church may have ended in 1916. Beginning in the early 1940s, repairs were completed by Oro Township and the County of Simcoe in response to the concerns of area residents about the deteriorated condition of this landmark. It was declared a National Historic Site in 2000. Subsequent to this preliminary investigation, I was contracted by the Township of Oro - Medonte to undertake a comprehensive structural analysis of the log church and make recommendations for its conservation /restoration. Su Murdoch Historical Consulting was retained in 2013 by the Township to undertake documentary research about the site and compile a record of the founding of the church and cemetery and known alterations. The Township made a public appeal for information about the site. A volunteer interviewed descendants of Black settlers and long time area residents about their knowledge of the appearance of the church, cemetery, and site features. This documentary and interview information was available to me when the onsite assessment was undertaken on December 12, 2013. Condition Assessment and Recommendation for the Restoration of the Oro African Church, January 2014 1 Page 55 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... 2.0 December 12, 2013 Onsite Assessment As authorized by the Township, on Thursday, December 12, 2013, 1 and four crew members, three with extensive experience in heritage buildings, undertook the onsite work necessary for a comprehensive assessment of the condition and conservation needs of the log church. Under the Terms of Reference agreed to with the Township, this assessment did not negatively impact any of the historic fabric of the building or its character defining elements. The following were necessary to complete the assessment: a) All imitation exterior log siding (documented to date to 1956) was removed. b) A rectangular hole was cut in the v- groove ceiling boards (documented to date to 1947) to allow access to the attic. c) Much of the gerry -built entrance (documented to 1981 following truck damage) was removed. d) We did not lift any floorboards (joists and floorboards were repaired in 1947 and then replaced in 1987) as planned, as it was obvious that the floor joists are decayed. e) Other elements identified in the chronology of alterations compiled by Su Murdoch were examined without interference. f) Following investigation and assessment, the walls were covered with Tyvek House Wrap to protect the structure from the elements, pending restoration. 3.0 Summary of Findings The December 2013 examination indicates that this log church is in a far worse state than expected. It needs immediate comprehensive restoration to address very serious structural problems that now compromise its survival. Money should not be wasted on interim or temporary measures in an attempt to just "stabilize" the structure. As well as the structural issues, conservation /restoration is required to reinstate authenticity to its historic appearance, i.e., the period before alterations were undertaken in the early 1940s by the Township and County. Minimal, if any, conjecture is required to undertake full restoration to its period of active use as a church, as nearly all key components survive and /or can be documented (notably by a 1941 photograph of the north facade). Findings related to the pressing need for restoration are summarized as follows: Condition Assessment and Recommendation for the Restoration of the Oro African Church, January 2014 2 Page 56 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... a) There are very serious problems with the entire roof structure as well as the decay in the left plate (top log) that supports the rafters. b) The left and right walls have spread and are not plumb. Also, some individual logs have shifted. This movement is likely the result of several factors: - some design weaknesses in the original construction (e.g., lap keying instead of dovetail corners for the logs) - the lack of a frost protected foundation. The church has rested on grade since the foundation was replaced in 1947. The cement is cracked and has large holes that allow raccoon access to the area under the floor. Heaving caused by frost action is one of the factors that has affected the integrity of the walls. - the destructive action of the two trucks rammed into the front (west) and north walls by vandals in August 1981. The extensive damage was repaired in the immediate areas of impact with no visible marks on the log faces. Nonetheless, the force of impact unquestionably contributed to other problems that now exist. - substantial, well intentioned but generally poor quality repairs and "restoration" carried out since the early 1940s (particularly the roof and ceiling structure). c) Due to advanced decay, at least one log requires full replacement and at least three require pieced restoration at a minimum. The first course of logs may have slight decay on the bottom sides where they rest on the cracked and heaved foundation. d) The non - original chimney ( "rebuilt" about 1947) positioned in the back gable is deteriorated and its structural support on a wood bracket nailed to the log wall is questionable. A photograph dated 1941 indicates a chimney in the centre of the building. e) The biohazards present, such as bat and mouse droppings, bird splatter and other fecal matter, are a health issue. These are a factor in closing the building to the public and will be a continuing problem if appropriate restoration is not undertaken. These creatures have ready access to the building in its current state. 4.0 Detailed Analysis 1) The space between successive logs is minimal and consistent, even though individual logs vary in face width by several inches. This results when the logs in each course around the building are about the same diameter. I do not believe that this is coincidence, but results from care in log selection and is likely the work of experienced log builders or perhaps the supervision of one skilled individual. The logs have been neatly hewn or "score hacked" with Condition Assessment and Recommendation for the Restoration of the Oro African Church, January 2014 3 Page 57 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... chopping axes and "hewn to the line" with broadaxes giving relative smoothness to the faces. I did not see signs of the use of an adze, as is sometimes the case. Those faint but distinctive tool marks are rarely obvious although very occasionally late in the day when the sun is exactly positioned they can be seen. 2) The lapped (non dovetailed) "keying" is neatly formed but not to the same quality on every corner, being indicative of the work of several men. Although the lap style is usually considered the work of lesser skilled individuals, I have seen dovetailed construction with the variation in spacing between the logs ranging from 2" to 13" with irregular hewn faces, so the matter of skill may be mitigated by many factors. For example, lack of care and speed of work would be factors if a structure needed to be completed before the arrival of cold weather. There also seems to be regional preference for the lapped style. As an example, there are a number of full two storey log houses surviving in Albion Twp., Peel County, all very finely crafted but without dovetails. Elsewhere in Peel County, lapped keying is the most common. 3) Plate (top) logs are normally secured with wooden pegs known in the 19th century as trunnels or treenails; one at each corner and usually one or two spaced equally between. They are driven into vertically augured holes usually extending one or two logs below the plate (although know of three other methods of securing same). Only one augured hole is visible in the south plate of the church but the trunnel appears to be missing. Others may be covered by rafter "birdsmouths." (More on that to follow.) In 19th century log construction in Ontario, the plate logs that receive the rafters are one level higher than the logs in the gable ends. The gables are usually stud framed with exterior horizontal or vertical boarding. On the church, early clapboard siding survives above the logs in the gable ends. The weathering on the log faces and on the gable clapboard suggests that clapboard was added to all the exterior walls, overlaying the logs and the gable clapboard, about 10 to 20 years after the church was built, i.e., before 1870. As such, the exterior cladding associated with the period of active use by the Black congregation is authentically 1860s to 1870s period clapboard. 4) The upper logs in the walls are smaller in dimension, as is typical. Most upper logs are hardwood, although a single log in the left wall is likely basswood. One hardwood log in the back wall has numerous Powder Post Beetle holes, but it is doubtful that there is ongoing insect activity and the log does not appear compromised. The lower courses of logs are pine. Condition Assessment and Recommendation for the Restoration of the Oro African Church, January 2014 4 Page 58 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... 5) One pine log in the back wall has extensive rot on the top; as does another, but possibly to a lesser degree. A third log shows areas of decay on the face. The plate log on the north side is also "punky" and cracked near the centre across its width. This is a serious problem affecting the structural integrity of the roof. The full extent of these problems could not be readily determined as the interior has been extensively re- chinked and parged with 20th century masonry cement and then whitewashed. Additionally, we chose not to disturb the split wedges between the logs that "key" the chinking. 6) The 20th century masonry cement re- chinking and parging on the interior is cracked and loose and will need to be removed. 7) Nine logs are above grade in the back wall but only eight logs are in the front wall. It is obvious that the bottom log on the front will have to be replaced in its entirety. 8) The attic space might give a structural engineer a heart attack. On the positive side, the pole rafters are straight and true and spaced 24 inches on- centre (more commonly 30 to 32 inches with less structural integrity). The rafters are held by "birdsmouths" that improve roof strength and prevent the rafters from spreading under a heavy snow load. Where the rafters extend to form the eaves, they have been perfectly shaped with a drawknife, indicating the work of a skilled and experienced individual. This perfect workmanship allows direct attachment of fascia and soffit eliminating the need for "lookouts." 9) There is no ridge board, which is typical. The first pair of rafters at the front remains secured by cut nails where they meet at the ridge; but other rafters are separated up to 5" at the ridge. This relates to the fact that the building has spread over the years, creating a sag in the roof that was previously corrected by separating the rafters at the ridge to increase their pitch. 10) Gerry -built and improper 2 x 4 bracing has been added (in the 1940s and later) for support; but the roof load is now partly transferred onto the ceiling (which also has serious problems). The correct way to brace the roof is to add "gussets" at the ridge (2 for each pair of opposing rafters) and more importantly "collar ties" so that the roof load rests fully on the plate logs as intended (although that alone would not have corrected the spreading). 11) There are 9 ceiling joists in the 30' length, i.e., 10 spaces with the joists about 36" on- centre. In addition, four of the hewn (and presumably rotted) ceiling joists have been replaced by "scabbing" two pieces of contemporary 2 x 6 together and again adding diagonal 2 x 4 bracing to the rafters as support. This was never done in 19th century construction and contravenes the Ontario Building Code. Condition Assessment and Recommendation for the Restoration of the Oro African Church, January 2014 5 Page 59 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... 12) The five surviving hewn joists measure 7" x 5.5 ", 7" x 7 ", 7" x 5 ", 5" x 6" and 5.5" x 9 ". The 5.5" x 9" joist is at the midpoint and dovetailed into both plates. The dovetail is vertically and horizontally compressed because of the outward movement of the walls. Further, two of the hewn joists at the west end are not seated in pockets (open mortises) in the plate but are notched out at the ends. The reason for this serious original construction deficiency is baffling. Since the building has spread, these are barely supported by pieces at the ends measuring about 1.5" in depth with the same length of "catch" on the plates. Although these heavy joists have improper 2 x 4 diagonal bracing to the rafters, I would not want to stand under the ceiling. 13) Another but lesser problem visible inside the attic are several pieces of what appear to be the original pine roof sheathing now showing serious rot on the underside and edges. These have obviously been turned over and may have some remaining integrity but they should have been replaced when the roof was last shingled. 14) Tar paper (or 15 lb. building felt) covers the roof under the shingles but the absence of a "cedar breather" will speed their decay since the underside cannot dry quickly. Contemporary products such as high quality Grace Ice and Water Shield and "cedar breather" can substantially extend the life of a cedar shingle roof and prevent leaking due to ice dams, etc. Once installed neither are visible so period authenticity is not compromised. The existing wood shingles are not installed in the correct 19th century manner. 15) Several whitewashed pine boards have been used as replacement roof sheathing. An area on each side of the boards has no whitewash, so it appears that battens originally covered the space between adjoining boards. The whitewash indicates these may be original ceiling boards (removed in 1947). 1 have only once previously seen boards with battens used in this manner. 16) Two steel cables about 1/4" in diameter extend between the plate logs. One cable is taunt while the other is slack. These presumably were added at the same time as the work referred to in Nos. 10, 11, and 12 took place. Obviously, the cables were intended to prevent the building from spreading farther apart, although one cable appears to have caused the crack through the left plate log. Condition Assessment and Recommendation for the Restoration of the Oro African Church, January 2014 6 Page 60 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... 17) The 1941 photograph of the church (taken before repairs were undertaken) shows a centre chimney, possibly offset slightly towards the back. The rise from the ceiling to the ridge is about 8' plus the usual 3' above the ridge resulting in a chimney 11' in total height. Since the chimney appears larger in dimension (as it would need to be but the explanation is lengthy) versus the later chimney (1940s built) at the gable end, it would have been of considerable weight. The stovepipe would enter the bottom of the chimney through a lime masonry "thimble." Centre chimneys serving a wood stove in early buildings are uncommon because of the difficulty of providing structural support. (Centre chimneys serving a fireplace are supported by the mass of the fireplace and a "pier" giving continuous support from the ground or basement floor.) In the church, there is no evidence whatsoever in the attic of the means of providing support to a centre chimney; the exact position of the chimney; or any sign of telltale creosote. The chimney may have been in the position of the original, now missing, hewn joists. The ceiling boards have been replaced, further eliminating any trace evidence of the centre chimney. 18) The current entrance is gerry -built and dates, in part, to the 1981 repair after the truck damage. The ends of the logs defining the opening are covered with contemporary vertical 2 x 8s being structural. To thoroughly examine this area, the front logs need to be supported and the non - original framing removed to determine if the logs had trunnel holes, indicating that the large opening dated to the 1840 to 1870 period (pre clapboard). Various photos show a simple vestibule, removed in 1956, which would have fully covered the opening. 19) The letters "TH" and "NE" are cut into the face of the second log from the bottom in the back wall. The letters have crude serifs indicating a 19`h century origin. Research may reveal the identity or meaning of these letters or initials. 20) Traces of original mud chinking are visible in the south wall. Mud chinking is rare. In forty years experience, I have seen this only once before and that was coincidentally on the previous day (December 11). That example is a log house that has mud chinking with a slight trace of slaked lime as a binder. The mud was covered with a thick coat of whitewash to make it more durable and mud was used as mortar to brick the fireplace. 21) The wainscot on the left wall is about 2" away from the wall (out of plumb) at the top. The resulting space at the top is now filled with masonry cement and the window sills are extended with a wood insert. 22) The window frames are original as are some interior window casings. The replacement sashes (1948) have the correct 12 "lights" (panes), double hung with 24 lights per window, as per old photographs of the church. The stiles, rails and muttons are incorrect in moulded detail and dimension. The replacement glass is contemporary, not period. Condition Assessment and Recommendation for the Restoration of the Oro African Church, January 2014 7 Page 61 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... 23) The pulpit (likely 1948) is gerry-built from recycled materials. Indications on the wainscot confirm that the raised platform where the pulpit rests was reduced in dimension. The long period during which the roof leaked no doubt contributed to the demise of the original pulpit and the need to replace the boarded ceiling, floorboards and some joists. The original wainscot and chair rail survive in near perfect condition with only two pieces requiring slight restoration at floor level. Re- creating the original pulpit would require some "educated" conjecture and documentary research. 5.0 Recommendation My expertise in heritage building conservation and restoration has been acquired over forty years of examination, research, and evidence based work. For the African Church project, have considered all the options based on the on -site assessment, documentary and interview research, and input from others, notably Reyn Richardson, Wayne Lintack and Gary French. For over twenty years, Reyn and I together have completed extensive period restoration work on heritage buildings in situ. We also have dismantled and reconstructed significant heritage buildings that could not be saved, or relocated and restored, without dismantling. I value Reyn's opinion and expertise. Wayne Lintack and I share an interest in heritage preservation. The recreated Georgian style addition to his residence in Oro reflects his extensive knowledge of period construction, styles, and materials. Gary French has a vast knowledge related to local history and heritage buildings. He is an expert in the history of the Oro Black settlement and lives in a relocated 1832 area log house. The consensus of opinion is that to reinstate the structural integrity of this log building, return the walls to plumb, correct the deficiencies in the roof framing, restore /replace decayed logs, add a frost proof foundation with 12" of rubblestone above grade, and then authenticate other elements, the church must first be carefully dismantled. Every individual component will be discreetly numbered and recorded on appropriate drawings. In most cases, original early nails will remain intact and be aligned with their original holes and nailed components for an exact reinstallation. I am aware that all work on site must be undertaken without disturbing the associated cemetery. The Township acknowledges that archaeological fieldwork may be required, notably in advance of any excavating needed for the new foundation. A detailed Scope of Work with costing for this conservation strategy will be provided separately, on request, and /or as needed for future funding applications. Condition Assessment and Recommendation for the Restoration of the Oro African Church, January 2014 8 Page 62 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... DRAFT CHRONOLOGY OF SIGNIFICANT RENOVATIONS TO THE ORO AFRICAN CHURCH Compiled by Su Murdoch, December 2013. This is a work -in- progress. 1.0 DATE OF CONSTRUCTION The traditional date of construction given for this church building is 1849. The service to commemorate the "One Hundredth Anniversary" was held on August 14, 1949. The year 1849 corresponds with the May 26, 1849 date of the legal transfer of a one acre parcel of land at the northwest corner of the west half of Lot 11, Concession 4, Oro Township, to the trustees of the "Colored African Episcopal Methodist Church in Canada." The property owner, Noah Morris (a Black settler), arrived in Oro in 1829, moved to the west half of Lot 11, Concession 4, that year, and received the Crown Patent in March 1840. Morris mortgaged his property in June 1845 but in January 1846 had the acre at the northwest corner (the church and cemetery site) released from the mortgage. The reason for the release is that he was conveying the acre to the trustees of a "Religious Society of Colored African Episcopal Methodist Church in Canada" for use as a "Chapel and Burying Ground." The January 1846 date for the mortgage release suggests that the use of the acre for a chapel and burying ground was already considered, perhaps since June 1845 or possibly earlier. The first Black missionary, the Reverend R.S.W. Sorrick, was in Oro between 1845 and 1847. On April 18, 1996, The British Methodist Episcopal Church Conference of Canada provided documentation to Russell, Christie, Miller, Loughan, legal counsel for the Township of Oro - Medonte (Twp. of Oro - Medonte file R03- 006928 v -001). This submission from the BME Church was prompted by the initiative of the Township to take legal possession of the church and cemetery lands. The BME documentation begins June 2, 1849, and includes an entry of expenditures for "Oro." Later documents include expenditures for the Oro "station" (parish) and Sabbath School. Although not conclusive, the research suggests that the church and cemetery existed by 1849, possibly started in 1845. 2.0 ACTIVE USE The American based African Methodist Episcopal Church ( "AME ") was officially founded in 1816 (but is unofficially much older). "Societies" of the AME existed in Canada at least as early as 1826 but it was 1832 when the first American AME missionary was sent to Canada. In 1840, the AME conference was held in Toronto and a committee was shortly after formed to officially establish the AME in Canada. The outcome was the founding in 1856 of the British Methodist Episcopal Church ( "BME ") as the Canadian version of the American AME. DRAFT CHRONOLOGY OF SIGNIFICANT RENOVATIONS TO THE ORO AFRICAN CHURCH, SU MURDOCH, DECEMBER 2013 1 Page 63 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... As noted, documentation provided to the Township's legal counsel in 1996 confirms the official involvement of the BME in Oro at least as early as 1849. The last dated document is the published minutes of the 1916 BME Annual Conference. This document references "Section 2 - Oro Church Property." Further research is needed to determine if "Section 2" deals with the abandonment of the Oro church by the BME in 1916. The BME is still active in Canada. 3.0 1946 REDISCOVERY AND COUNTY /TOWNSHIP RENOVATIONS (11946-1949) According to an undated (likely early 1940s) article by "Mr. Hale," publisher of the Orillia Packet and Times newspaper: The Clowes Branch of the Women's Institute have begun a movement to reclaim and restore the little church at Edgar which was the place of worship used by the coloured people who came from the United States for freedom and settled in this neighbourhood. This church is in need of repairs, if it is to be saved, and the interior equipment requires cleaning and repairing.... I am told that recently the old penitent bench in the church has been taken away by someone. That is a pity, as it was a priceless and unique relic. The Clowes Women's Institute Tweedsmuir History contains an account titled "Restoration of the African Episcopal Church" which states "Miss Euphemia McKay did much to arouse interest in the restoration of the African Church, primarily as a historic site...." At the November 1946 session of Simcoe County Council, a Special Committee on the Coloured Church and Cemetery in Oro Township was appointed with members A.M Tudhope (Chairman), George Patterson, and A. Cumming. The Special Committee conducted a site inspection of the church and cemetery on November 27, 1946. The published minutes of the January 1947 session of Simcoe County Council note the receipt of correspondence dated November 21, 1946, from R.W. Thom of Collingwood, asking Council to consider the "condition and restoration of the old coloured church in Oro Township." Report No. 1 of the Special Committee was submitted to Council on January 23, 1947. The site inspection notes that: The church, which is about 20 feet wide and 30 feet long, is built of hewed pine logs with clapboard siding, and was erected between 1832 and 1834 approximately. The local community and the Township of Oro have recently re- shingled it and built a chimney. In the cemetery there are about fifty graves without any markers.... The Special Committee recommended that County Council assume responsibility for the following renovations: DRAFT CHRONOLOGY OF SIGNIFICANT RENOVATIONS TO THE ORO AFRICAN CHURCH, SU MURDOCH, DECEMBER 2013 2 Page 64 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... ■ Level up the church building and put a concrete foundation under it. ■ Repair the siding where necessary. ■ Repair and re- shingle the porch. ■ Inspect the sleepers, and where necessary have them replaced, and repair the floor. ■ Repair the seats and store them in the building. ■ Put in three new windows with glass. ■ Install a wooden tablet in the church with as many names of the early worshippers as possible. ■ Straighten the chandelier and attach it to the ceiling. ■ Erect a small cairn in the cemetery. ■ (The pulpit and the railing around it are in a very good state of repair). And they would recommend that the following be assumed by Oro Township: Clean up the grounds and place a wooden marker at each grave. Provide future maintenance of the church and grounds. The next Special Committee report was submitted to Council on November 25, 1947. It describes the restoration and maintenance undertaken since January 1947: ■ The Church building has been levelled and a concrete foundation placed under it. ■ The porch has been repaired and re- shingled. ■ New sleepers have been put in where necessary, and the floor repaired. ■ A new ceiling has also been placed in the entire building. • The old seats have been repaired and placed in the building. • Three new window sash with glass have been put in, and the siding on the outside has been repaired where necessary. DRAFT CHRONOLOGY OF SIGNIFICANT RENOVATIONS TO THE ORO AFRICAN CHURCH, SU MURDOCH, DECEMBER 2013 3 Page 65 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... ■ Some minor repairs on the inside of the building remain to be completed, such as straightening up the chandelier and attaching it to the ceiling. ■ A stone cairn, with a granite tablet, has been erected beside the church, containing the family names of the early worshippers at the church. A portion of the cemetery grounds is covered with a second growth of young trees. All dead wood and rubbish in this area will be cleared out, and the trees left to grow. The clear part of the cemetery will be levelled in the spring and planted with ornamental trees. Your Committee recommends that a substantial fence be erected on the two sides of the cemetery plot adjoining the farming lands. The unpublished minutes of the Special Committee meeting of May 14, 1948, indicate the following: They recommend that the seats in the church be braced and strengthened in a more substantial way and that a door be put on the porch. The Township of Oro will level the cemetery and thin out the brush on the part that is covered with underbrush and it was suggested that about half of the area of the cemetery lot is fenced [be] reverted to the owner of the adjoining farm. A substantial fence should be erected on the two sides of the cemetery plot adjoining the farm lands. Mr. Best [W.R. Best] later reports that occasionally cattle are allowed to run at large on the roads in this section and that many residents in that locality are of the opinion that the cemetery should be fenced on the four sides. The published Special Committee report of June 18, 1948, notes that most of the County work had been completed as outlined in the report adopted on January 23, 1947. The reference to the fence is that "A substantial fence should be erected around the cemetery as, in the opinion of your Committee, a cemetery should be property enclosed." The unpublished minutes of November 4, 1948, recap the restoration, adding a "new chimney built" and the "porch straightened up." Robert Calvert and Bruce Duncan painted the inscription board for the church. On November 26, 1948, the Special Committee reported that Oro Township is having "a new DRAFT CHRONOLOGY OF SIGNIFICANT RENOVATIONS TO THE ORO AFRICAN CHURCH, SU MURDOCH, DECEMBER 2013 4 Page 66 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... fence erected around the cemetery and the brush cleared from the front half of the lot; that half is being levelled with the Township machinery and it will be ready for seeding in the spring." The Special Committee minutes of June 26, 1949, note that the part of the cemetery facing the concession line was levelled by the Township but "there are still some snags and roots of small trees showing up and they should be removed by the Township grader. When this is completed it is the intention to erect a fence along the concession line. The other three sides of the cemetery is fenced." On August 8, 1949, it was noted by the Special Committee that the seats and door were repaired by Lloyd Scott and that two quarts of white paint were bought (reason not given). An account in the Clowes Tweedsmuir titled "Clean -Up Day at the African Episcopal Methodist Church August 1949" explains that Clowes Branch members arrived with cleaning supplies and "paint and brushes" to "chase the dirt away." August 14, 1949, was the official reopening and 100th Anniversary service of the church. The day was officiated by the Reverend A.B. Gearo, B. Theology, a stepson of James Thompson, an Oro black settler by then living in Allandale (Barrie). The Special Committee report of November 24, 1949, notes that the outside walls of the church should be given two coats of paint. 4.0 1956 RENOVATIONS According to a recap of renovations described in the Clowes Tweedsmuir: In 1956 new siding was put on the outside walls, other repairs were made, and the old porch was taken away. On August 1956 another service was held on the grounds with a large attendance. Rev. Seymour Boyce was guest speaker. In the cemetery there are no signs of the wooden crosses which marked the graves. It was becoming a grove of trees. Part of the one -acre lot was cleared of trees and sodded in 1947 and now is cared for by Simcoe County Council's Tourist and Industrial Committee, Chairman John Woodrow, Reeve of Oro 1947. The Barrie Examiner newspaper article reporting on the 1956 "African Church Memorial Service" states the church "was opened in 1846 by slaves who fled their southern bonds." Photographs taken at the event reveal that the "old porch" that was "taken away" was the portico /vestibule at the west entrance. DRAFT CHRONOLOGY OF SIGNIFICANT RENOVATIONS TO THE ORO AFRICAN CHURCH, SU MURDOCH, DECEMBER 2013 5 Page 67 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... 5.0 1967 RENOVATIONS According to the Barrie Banner newspaper of July 27, 1967, "restoration and preservation of this interior is a centennial project of the Toronto Negro Business & Professional Men's Association. A plaque was unveiled by Simcoe County Warden George MacKay." 6.0 1972 TOWNSHIP BYLAW No. 999 In November 1972, the Township of Oro passed Bylaw 999 under section 62 of The Cemeteries Act, R.S.O. 1970, Chapter 57, allowing the Township to take over for the purposes of "maintenance, management, regulation, and control," three cemeteries considered abandoned. The list includes the African Episcopal Church Cemetery. 7.0 1975 REFERENCE An article in the Clowes Tweedsmuir written about 1975 contains a sketch of the church that is romanticized by the artist. It shows exposed exterior timber walls (on the erroneous assumption that the siding added in 1956 was over the timbers). The accompanying article recaps past renovations: The floor of the church has been turned over because it became so worn. The picket fences, remembered by some of our senior citizens, stood guard around burial lots and along the road. The front porch was removed when repair work was done. Siding was put on to preserve the church. Shutter doors protected the windows. Inside rough lumber was used to make benches. A pulpit stood on a small platform.... 8.0 1979 STONE CAIRN ?? A stone cairn was selected in 1979? TBC 9.0 1980 RENOVATIONS The Township paid $2,266 to reinforce the roof and clad it with cedar shingles. (Twp. of Oro - Medonte file: Permanent 0328 7- 7 -5 -34 R01- 000387 v -001 African Church 1989) 10.0 1981 TRUCK VANDALISM On August 31, 1981, damage was sustained by the church when a dump truck backed into the west facade and a tandem truck rammed into the north facade. The exterior and interior DRAFT CHRONOLOGY OF SIGNIFICANT RENOVATIONS TO THE ORO AFRICAN CHURCH, SU MURDOCH, DECEMBER 2013 6 Page 68 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... damage was extensive but it was concluded that it "appears that practically all materials can be salvaged for re -use with some replacements." (Twp. of Oro - Medonte file: Permanent 0328 7 -7- 5-34 R01- 000387 v -001 African Church 1989) The damage resulted in an insurance claim for which the adjustor listed the damage as follows: Damaged by Trucks Remove all cedar board siding Reinstall log wall and replace damaged stud strapping Install original cedar board siding Replace damaged cedar board siding Repair damaged cement footing West Side: Remove and replace entrance door (solid cedar) Remove and replace damaged cedar board siding Reinstall undamaged cedar board siding Reinstall log wall Replace doorjamb Interior: Remove and replace damaged cedar wainscoting Replaster log seams on north and west wall (Twp. of Oro - Medonte file: R01- 000387 v -001 Permanent 0328 7- 7 -5 -34) The repairs were done by Edward Robinson and Charles Sanderson. One of their invoices for materials included: 2x4x10 and 2x4x12 spruce 2x10x7 and 1 x10x7 pine 2x1 0x3 door sill 1 x9x4 pine 1 x6x8 door casing 1 panel door 1 pair window sash 1 pair 3" butt hinges 1 pair 4" strap hinges 420 bft 1 '/4 x 6 cedar log 1 gallon charcoal Charles Sanderson made the door and window. (Twp. of Oro - Medonte file: Permanent DRAFT CHRONOLOGY OF SIGNIFICANT RENOVATIONS TO THE ORO AFRICAN CHURCH, SU MURDOCH, DECEMBER 2013 7 Page 69 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... 0328 7- 7 -5 -34 R01- 000387 v -001 African Church 1989) 11.0 1984 TREE PLANTING The Oro Horticultural Society planted trees on the property in 1984. (Twp. of Oro - Medonte file: Permanent 0328 7- 7 -5 -34 R01- 000387 v -001 African Church 1989) 12.0 1987 FLOORING In January 1987, area resident Walter Hutchinson assisted by Howard Campbell, Wallace Key, and Keith Lees worked "among dirt and old wood to replace the floorboards." (Clowes Tweedsmuir, Simcoe County Archives) The repair to the floor is confirmed in the Township of Oro History Committee minutes of February 3, 1987. A letter dated March 30, 1987 from Clif Bennett (R.R. 2 Hawkestone) to the Township notes "the old stringers from the AME Church on Line 3 still have a few solid chunks. I noticed that they are piled in front of the church." He asks to take these so he and others can carve something related to the history of the church. (Twp. of Oro - Medonte file: Permanent 0328 7- 7 -5 -34 801- 000387 v -001 African Church 1989) 13.0 2003 On June 23, 2003, Tim Crawford drafted a Memo to Oro - Medonte Council outlining the success of the National Historic Sites ceremony on June 15, 2003. He notes that the stone cairn was restored. He also notes that on June 21, 2003, there was a wedding in the church. In preparation, the bride's father "made 7 or 8 replica benches out of 150 year old barn board and has donated them to the church. One has to study the benches carefully to identify the originals from the replicas, they are so carefully reproduced. He repaired an original bench which was not safe, but did so, after asking permission. He did it in such a way as to not detract from its original design." (R01- 011338 v -001). In December 2003: "Thieves stole several wooden pews, many at least 100 years old, from the building." Some were later recovered at an antique market near Midland. 14.0 2004 VAN DAMAGE In March 2004, a van went off the concession road into the west entrance of the church. According to a local newspaper dated March 25, 2004, "the impact splintered a few logs on the building's exterior and knocked down the plywood door." (Clowes Tweedsmuir History) DRAFT CHRONOLOGY OF SIGNIFICANT RENOVATIONS TO THE ORO AFRICAN CHURCH, SU MURDOCH, DECEMBER 2013 8 Page 70 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... This image is likely just prior to the start of renovations by Simcoe County and Oro Township in 1947. It may be showing the new roof and rebuilt chimney recently done by Oro Township. Source: The Oro African Church, Tim Crawford, ed., 1999, p.15 DRAFT CHRONOLOGY OF SIGNIFICANT RENOVATIONS TO THE ORO AFRICAN CHURCH, SU MURDOCH, DECEMBER 2013 9 Page 71 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... .J . August 1949: Clowes Women's Institute members cleaning church and painting windows prior to August 14, 194, 100th Anniversary Service. (Images source: Clowes Tweedsmuir History, Simcoe County Archives) Mrs. Victor Dicker Mrs. O.D. partridge DRAFT CHRONOLOGY OF SIGNIFICANT RENOVATIONS TO THE ORO AFRICAN CHURCH. SU MURDOCH, DECEMBER 2013 10 Page 72 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... a tt (N 'tat 11, Cottresseott 4, Tafnuellip of (Pro 14, 14 AT 2.30 P. M. Under the Auspices of THE TOWNSHIP OF ORO AND THE COUNTY OF SIMCOE Fp'LSS of THE BARRIC EXAMINER The image of the church was taken for the 100th Anniversary Service on August 14, 1949. The following renovations had just been completed: Exterior building has been levelled new concrete foundation "porch" /vestibule has been straightened, repaired, reshingled 3 new window sash with glass replaced siding repaired (not replaced) stone cairn erected (new roof and rebuilt chimney done in first phase of renovations) Interior new sleepers where necessary and floor repaired (possibly by turning over worn boards) new ceiling throughout old seats repaired chandelier straightened and attached to ceiling minor interior repairs pulpit and railing found to be in "good repair" and presumably not changed DRAFT CHRONOLOGY OF SIGNIFICANT RENOVATIONS TO THE ORO AFRICAN CHURCH. SU MURDOCH, DECEMBER 2013 11 Page 73 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... Above: Image taken at August 14, 1949, 100th Anniversary service (Source: Barrie Examiner) Below: Image taken between 1949 and 1956 (before porch /vestibule was removed and siding replaced in 1956) (Source: (Jane Simpson) E8 131 R313 S1 Sh2 Simcoe County Archives fit• 'PIP,i UWE r DRAFT CHRONOLOGY OF SIGNIFICANT RENOVATIONS TO THE ORO AFRICAN CHURCH. SU MURDOCH, DECEMBER 2013 12 Page 74 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... Above: Likely the August 1956 anniversary service. The porch /vestibule is removed and the exterior clad in new, half round siding. Below: After the 1956 removal of the porch /vestibule and the new exterior, half round siding. R- DRAFT CHRONOLOGY OF SIGNIFICANT RENOVATIONS TO THE ORO AFRICAN CHURCH. SU MURDOCH, DECEMBER 2013 13 Page 75 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... Before... And aftvr- Top: Damage by two trucks on August 31,1981 (Source: Township of Oro - Medonte) Lower: Before and after the 1981 damage DRAFT CHRONOLOGY OF SIGNIFICANT RENOVATIONS TO THE ORO AFRICAN CHURCH. SU MURDOCH, DECEMBER 2013 14 Page 76 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... ad ou Photographs taken the day following the August 31, 1981 truck damage. The photographer D.M. Lemmon queries the unusual lower sash on left (12x16). It may be a modern replacement. The window on right has what is likely the original 12x12 sashes. (Source: Lemmon Collection) DRAFT CHRONOLOGY OF SIGNIFICANT RENOVATIONS TO THE ORO AFRICAN CHURCH. SU MURDOCH, DECEMBER 2013 15 Page 77 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... The floor is being replaced in January 1987. (Source: Barrie Examiner /Clowes Tweedsmuir History) DRAFT CHRONOLOGY OF SIGNIFICANT RENOVATIONS TO THE ORO AFRICAN CHURCH. SU MURDOCH, DECEMBER 2013 16 Page 78 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... Oro African Methodist Episcopal Church National Historic Site of Canada Edgar, Ontario Facade © Parks Canada Agency / Agence Pares Canada, Owen Thomas, 1999. I Page 79 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... Address : At the intersection of Line 3 of Oro - Medonte and Side Road 10/11, commonly known as the Old Barrie Road., Edgar, Ontario Recognition Statute: Historic Sites and Monuments Act (R.S.C., 1985, c. H -4) Designation Date: 15/11/2000 Dates: • 1849 to 1849 (Construction) • 1849 to 1900 (Significant) Event, Person, Organization: • Coloured Corps (Organization) Other Name(s): • Oro African Methodist Episcopal Church (Designation Name) • Oro African Church (Other Name) • Oro AME Church (Other Name) Research Report Number: 2000 -006, 1998 -SUA Dec Plaque(s) Existing plaque: Line 3 at Old Barrie Road West, Edgar, Ontario Built in 1849, this church is the last vestige of one of the oldest African - Canadian settlements in Upper Canada Here at Oro, former members of the Loyalist militia from the War of 1812 established the only Black community sponsored by the government. Free Blacks from the northern United States later joined them. Located in the heart of a strategic and vulnerable region, the community guarded against an American invasion via Georgian Bay. This church is a testament to the contribution of African Canadians to the settlement and defence of Canada in the 19th century. Description of Historic Place Oro African Methodist Episcopal Church National Historic Site of Canada is a simple log church with an unmarked cemetery that stands on the south -east corner of the intersection of Line 3 of Oro - Medonte and Side Road 10/11, commonly known as the Old Barrie Road, Simcoe County, Ontario. It has been preserved as witness to an early African Canadian settlement associated with Black militiamen from the War of 1812. The official recognition refers to the church and the property that contains an associated burial ground. Heritage Value Oro African Methodist Episcopal Church was designated a national historic site of Canada in 2000 because: it is the last built remnant of a community of African Canadians whose roots are uniquely anchored in the history of United Empire Loyalists, it represents the important role that Black militiamen played in the defence of Upper Canada during the War of 1812, and early Upper Canada land policy. Page 80 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... Oro African Methodist Episcopal Church was built by African Canadians. The Oro Black settlement was a unique approach to integrating African Canadians into a farming community. The idea for an African Canadian community originated in 1783 with Sir Guy Carleton, Commander -in -Chief of British forces in North America. During the American Revolution, Carleton had promised that the slaves of non - Loyalists who joined the British Army would have their freedom and protection from re- enslavement. Black soldiers not only fought with the British during the American Revolution, but also as the "Coloured Corps ", a trusted unit of the Upper Canadian militia during the War of 1812. Between 1819 and 1826, the British granted 25 plots of land in Oro County to Black settlers, eleven of them former soldiers who received their grants in acknowledgement of military service. Although the area had strategic value, the land was both remote and agriculturally poor. Only nine of the original grant recipients took up their plots, settling along an area of the Penatanguishine Road known as Wilberforce Street. In 1829 -1831, the settlement was augmented by thirty more families. They built Oro Church in 1847, and it remained active until around 1900 when the community itself faded away. The British Methodist Episcopal Church declared the building abandonned in 1916. Local residents rallied to preserve it in 1947, in 1956, and again after vandalism in 1981. The heritage value of Oro African Methodist Episcopal Church National Historic Site of Canada resides in its associated history as illustrated by the form and composition of the building, the integrity of the remnant cemetery, and in their site and setting. Source: Historic Sites and Monuments Board of Canada, Minutes, June 2000. Character - Defining Elements Key elements contributing to the heritage value of this site include: the location just east of the old Penatanguishine Road; the pastoral nature of the site with the church as focal point in the grassed landscape of the unmarked burial ground; the church with its rectangular footprint and single- storey massing under a gable roof; its minimalist detailing, including the single door centred on a gable end and two evenly spaced, relatively large multi -pane windows on each side elevation; its open volume interior; the surviving elements of the original construction; the remain original interior elements. Page 81 of 237 PLAN OF SURVEY OF PART OF THE WEST HALF OF LOT 11, CONCESSION 4 (GEOGRAPHIC TOWNSHIP OF ORO) TOWNSHIP OF OROMEDONTE COUNTY OF SIMCOE to 0 5 `o T:, rIl n io ultls SCALE 1 500 C.T. STRONGMAN O.L.S, 2012 DISTANCES r>E S COat01AATE5 SHOWN ON THIS PWl ARE IN MFIRES AND cAN coNI,ERr£D ro r££r BY awaNC er o.TDAe "=LINATES CANNOT, N THEMSELVES, BE USED TO FE-ESTABLISH CORNERS DR BOUNDARIES SHOWN ON THIS PLAN BEARINGS ARE UTM GRID DERIVED FROM SIMULTANEOUS CPS OROEHJAEONS ON MONUMENTS(A,IND'B' SHOWN HEREON, N' A OF N3 VIVI0"W REFERRED TO THE CENTRAL MERIBIAN J. ZONE 1>, NAN 83 (CSRS) (2012), (81 WEST 10NGU -1)_ PS A LL COORDINATES ARE ETRES AND WERE DERIVED FROM CBSERVATIONS USING THE PRECISE POINT POSPIONING (PPP) SERVICE VIM ZONE 11, NAO a3 (LIPS) (2012), (81' WEST LONGITUDE). CSRS Co RDlNATEI TO RURAL ACCURACY PER SEC. 14 (2) OF O.REG. 216/10. FOR BEARING COMPARISON, A ROTATION OF 0" (COUNTER CLOCK WISE) WAS APPLIED To PLAN 51R- 33396_ DISTANCES ON THIS — AR£ CRDOND DISTANCES AND G4N RE CONVERTED TD GRID —Ca , NULTIPL— 6r THE cONSNEO sauE FACTOR of 0.999100 - - -- __ -- -PART v NORTHING FASTING s�se s.a- ai5c�- 5 1,A -fi1le1 J 1. L -- -8688 _--- - - - - -- _ -- __ -_ - -.- � P 1 N 5.h) Minutes of Heritage Committee meeting held on Monday, F... ]REQUIRE THIS PLAN TO BE PLAN 511?- Zla!T5 DEPOSITED UNDER THE 1HB TIRES ACT. RECEIVED AND DEIRC —D DnTE -- "- ------ - - - - -- ATE f%e_3I% -�0%�. ONLpRIO ,ANDURVEVOR © ® m /I L 0 T 1 0 - - -- __ -- -PART v 51R s�se s.a- ai5c�- 5 1,A -fi1le1 J 1. L -- -8688 _--- - - - - -- _ -- __ -_ - -.- � P 1 N IS L LT R I G I N A L ,. O A p A! L -O W A N C E E, N I L / � COUNTY ROAD No. ag' 11 (KNOWN AS OLD BARRIE ROAD) un= - Nsfl,azsEB3 - �^� - - -- - -- _ _ 1- - -- - - -71 -� �o „T , J0'Pk PART 3 51 R 81588 'm- -- � - - - PART 1 - - -- - \ \\ ° PART 1 E- C) z z 1 PART 2 �' � 2 PIN 58542 - 0088 I � ) co a h t I � I IS I 61.205 — � 2E� 9 9R,R, I z z w o o 0 E CIO 0 a E4 PART 2 z z �' aG 3 U R � Nse2, 20 F _I PART I Iry 3 I� 1 _ 1 3 r'® I LOT 11 LOT 11 __----_---_-_--- LOT 12 LOT 12 u NOTES LEGEND SURVEYOR'S CERTIFICATE IC.T. STRONGMAN SURVEYING LTD. � fRi oENO;�T�Pi R�oT:,.n Fo sRo ALLe1 -1 .RN ARF�R2RD�.P -E.- - UNLRSS -RIMMIINT E.111 sari - Wx RaN W.R m -NEED WENS PaNTEN IEFUI aT NO. TH o -- —H ,2. � orvuRlo uuR vmxrae Ontario Land Surveyors 4145 BUM” L" n Rr ( 1) ) 2 °455 I t 6 1 Va,o ORILLIA — ONTARIO A- F.I< S-CR10 D -2737 Page 82 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... SU MURDOCH, B.A., CAHP HERITAGE CONSULTANT 47 RODNEY STREET, BARRIE, ON L4M 4B6 705.728.5342 FAx 705.728.0334 CELLULAR 705.737.7600 SUMURDOC @SYMPATICO.CA SUMMARY OF HERITAGE CONSULTING CREDENTIALS AND EXPERIENCE, 2014 SU MURDOCH is the principal in SU MURDOCH HISTORICAL CONSULTING and a professional member in good standing of the Canadian Association of Heritage Professionals for 2014. Founded in 1990, projects have been completed by Su MURDOCH HISTORICAL CONSULTING for public, individual, corporate, and not - for - profit clients. Much of this work has involved the research, identification, and evaluation of properties of cultural heritage value or interest, and the preparation of statements of cultural heritage value and descriptions of heritage attributes. Several heritage impact /cultural heritage assessment studies, heritage conservation district inventories, and community heritage interpretive projects have been conducted. Su MURDOCH also has an extensive portfolio as an author, editor, and publisher for a variety of local history and commemorative initiatives. FnurnTION • Bachelor of Arts (Humanities, History Major, McMaster University) • Archival Principles and Administration Certification (University of Ottawa and National Archives Canada) • Certificate in Cultural Landscape Theory and Practice (Willowbank Centre) • Certificate in Adjudication (Osgoode Hall Law School) • Related cultural heritage research and evaluation skills training AWARDS AND RECOGNITION ■ Town of Markham Award of Excellence • Ontario Historical Society Fred Landon Award for a Regional History Publication • Ontario Heritage Foundation Community Heritage Achievement Award • Ontario Historical Society Special Award of Merit • City of Barrie Heritage Conservation Award SU MURDOCH HISTORICAL CONSULTANT JANUARY 2014 1 Page 83 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... SELECTION OF RECENT PROJECTS HERITAGE PRACTICE MINISTRY OF CULTURE: Author of two sections, Heritage Resources in the Land Use Planning Process; and Heritage Property Evaluation, A Guide to Listing, Researching, and Evaluating Cultural Heritage Property in Ontario Communities for the Ministry of Culture's Ontario Heritage Tool -Kit series. CONTACT: Cultural Services, Ministry of Tourism, Culture and Sport, 416.314.7156. HISTORIC PLACES INITIATIVE: Interim (first) Registrar for the launch in Ontario of the Historic Places Initiative and Canadian Register of Historic Places initiatives of Parks Canada. Responsible for submission of Ontario's first nominations to the CRHP. CONTACT: Cultural Services, Ministry of Tourism, Culture and Sport, 416.314.7156 HERITAGE CONSERVATION DISTRICTS CITY OF MARKHAM: Compilation of the Victoria Square Heritage Conservation District: Building and Property Inventory 2010. CONTACT: City of Markham, Planning and Urban Design Department, Heritage Section, George Duncan, 905.477.7000. OLD MARKHAM VILLAGE HCD INTERPRETATIVE PROJECT: Identified, researched, and wrote texts for the installation of information stations in Old Markham Village Heritage Conservation District. CONTACT: City of Markham, Planning and Urban Department, Heritage Section, George Duncan, 905.477.7000. TOWN OF COLLINGWOOD: Revision of the 2002 Downtown Collingwood Heritage Conservation District Plan to comply with the 2005 amendments to the Ontario Heritage Act. CONTACT: Town of Collingwood, Building Services, Ron Martin or Cathy de Ruiter, 705.445.1290. TOWN OF GEORGINA: Preliminary inventory and analyses of the High Street corridor in the village of Sutton and its potential as a Heritage Conservation District. CONTACT: Municipal Heritage Committee Secretary, Clerk's Office, 905.476.4301, ext. 248. PLANNING REPORTS MUNICIPALITY OF MEAFORD: Downtown Community Improvement Plan, heritage component. CONTACT: The Jones Consulting Group Ltd., 705.734.2538. SU MURDOCH HISTORICAL CONSULTANT JANUARY 2014 2 Page 84 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... TOWN OF RICHMOND HILL: Study and evaluation of heritage properties within the Leslie Street Corridor and recommendations to the Town of Richmond Hill regarding future development. CONTACT: Goldsmith Borgal & Company Ltd., Architects, 416.929.6556. TOWN OF RICHMOND HILL: Peer review of the heritage component of the Bayview Northeast Business Park - OPA 120, Master Environmental Servicing Plan Update. CONTACT: Town of Richmond Hill, Planning Services, 905.771.2465. TOWN OF ORANGEVILLE: Author of Take A Good Look: Maintaining, Restoring, and Constructing Facades in Orangeville's Central Business District as a guideline for the municipal facade grant program. CONTACT: Town of Orangeville Planning Department. HERITAGE IMPACT /CULTURAL HERITAGE ASSESSMENTS PHILIP H. CARTER ARCHITECT: Heritage Background Report, Plank Dwelling, 1985 Bovaird Avenue West, Brampton. CONTACT: Paul Oberst, 416.504.6497. BLUEGRASS VALLEY PROPERTIES LTD.: Heritage Background Report, Plank Dwelling, Part, West Half, Lot 9, Concession 4, WHS, Chinguacousy Township, Brampton. CONTACT: Anne McCauley, annemcc @rogers.com. KOHN ARCHITECTS INC.: Heritage Impact Assessment, 13554 Yonge Street, Richmond Hill. CONTACT: Harry Kohn, 416.703.6700 ext. 224. ARMSTRONG HUNTER & ASSOCIATES Heritage Impact Assessment for barn and silo ruins, 11166 McLaughlin Road North, Brampton. CONTACT: Deanna Schlosser, 416.444.3300 e3006. ONTARIO REALTY CORPORATION: Cultural Heritage Assessment for the 1840 Simcoe County Jail, Barrie, with recommendations on stabilization and future use. CONTACT: Subcontracted to McGillvray Architects, 416.425.9298. TOWN OF COLLINGWOOD: Several heritage impact assessments and peer reviews on behalf of the Town and /or the property owner. CONTACT: Town of Collingwood, Building Services, Ron Martin, 705.445.1290. HERITAGE DESIGNATION REPORTS SU MURDOCH HISTORICAL CONSULTING has an extensive portfolio of heritage designation reports prepared for properties being considered as candidates for protection under Part IV of the Ontario Heritage Act. These have been compiled for municipalities, as well as corporate and individual owners. The following are frequent municipal clients: SU MURDOCH HISTORICAL CONSULTANT JANUARY 2014 3 Page 85 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... TOWN OF CALEDON: CONTACT: Sally Drummond, Heritage Resource Officer, sally.d rum mond @caledon.ca, 905.584.2272. TOWN OF COLLINGWOOD: CONTACT: Ron Martin, Deputy Chief Building Official, rmartin@ collingwood .ca /cderuiter @collingwood.ca, 705.445.1290. CITY OF ORILLIA: CONTACT: Heather Bertram, Municipal Heritage Committee Secretary, aaron @bmts.com. TOWN OF RICHMOND HILL: CONTACT: Matthew Somerville, Heritage and Urban Design Planner, matthew.somerville@richmondhill.ca, 905 - 771 -5529. INTERPRETATIVE PROJECTS CITY OF BARRIE: Author of several heritage walking tour publications and texts for historical plaques. CONTACT: Heritage Barrie Staff Liaison, City of Barrie Infrastructure, Development and Culture Division, Planning Services, 705.739.4208. BOND LAKE AMUSEMENT PARK AND METROPOLITAN STREET RAILWAY: Research report on the historic Metropolitan Street Railway and the Bond Lake Amusement Park to provide the Town of Richmond Hill with a basis for creating interpretive signs, brochures, and programs for the area. CONTACT: Parks, Recreation and Culture Department, Town of Richmond Hill, Azadeh Rashvand, 905.771.8870, ext. 3885. SU MURDOCH HISTORICAL CONSULTANT JANUARY 2014 4 Page 86 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... VICTOR R. SNOW, HERITAGE RESTORATION - PROJECT MANAGEMENT & CONSULTING P.O. Box 21031, RPO, Orangeville, ON, L9W 4S7 519.941.7530 Mobile: 519.278.0160 BACKGROUND & EXPERIENCE Like many in the heritage trade, Vic Snow has gained his building conservation and restoration expertise through observation, study, and hands on experience. He first held a real hammer at age four, as his grandfather, born in 1895, was a house builder. For over forty years, and for the past twenty years as a full time occupation, Vic has been observing and absorbing knowledge about 19th century building practices and technology. He also learned from his father in law, born in 1905, who was a heritage advocate and involved in the relocation of a railway station and a log Orange Lodge to the Dufferin County Museum, then in Shelburne. Vic dismantled a log building in 1972, and has a long list of heritage building restoration and rehabilitation projects since that date. Over the years, Vic has assembled a roster of subcontractors, each highly skilled and experienced in the art of heritage restoration. They are called into projects, as needed. Vic's son Reid is a master stonemason and one of only four Canadians accredited by the Dry Stone Wall Association of Great Britain. He is an expert at period stonework and Rumford fireplaces, and a master of all stone reconstruction and restoration. He too first held a real hammer at age four when he drove nearly every nail to build a large doghouse. Vic is a heritage advocate. He is currently an active volunteer with CASSH (Community Association to Save the Stanton Hotel). The objective is to save the Stanton Hotel, a rare, pre confederation, stagecoach hotel built in 1863 by Win Hand, recognized as the "most colourful person in the history of Dufferin County." SELECTION OF PROJECTS (IN VIC'S WORDS) Log Wash House, 1809 I consulted to the Joseph Schneider House Museum (a National Historic Site) and the Region of Waterloo to develop the design for the re- creation /reconstruction of the log wash house, built in 1809 and believed to be the first house in Kitchener. The design is based on archaeological evidence, a surviving 19th century photograph of the Christian Schneider log house (Joseph's brother) built at Doon about 1807, and "educated conjecture." I constructed this Pennsylvanian, V -notch style, bank log house with a pent roof and a very large stone fireplace, on its original Victor Snow Summary of Background, Experience, and Projects 2014 1 of 4 Page 87 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... site. This 1.5 storey structure is 800 sq. ft. and serves as a living museum, interpreting life on a Pennsylvanian German Mennonite farm during the 1850s. Based on period accuracy, visitors have to be told it is not the original building. Striker Family House, 1859 For private owners in Prince Edward County, I restored the Striker Family house, a Georgian style stone house. The work entailed returning it accurately to its 1859 splendour. It is now designated under the Ontario Heritage Act. Many people actively involved in heritage preservation compliment the attention to period detail. Stryker Log House, 1847; and Log House, c.1850 For the same owners as the Striker Family house, I dismantled, re- erected, and restored to period accuracy, two log houses. Both are now designated under the Ontario Heritage Act. The 1847 Stryker (different surname spelling for different family) log house was facing impending demolition at Wellesley, Waterloo County. I rebuilt the house on the owner's second property near Lake Ontario. The large majority of floorboards and vertical partition pine boards are 25" in width, a width of board rarely seen in large numbers. The logs are keyed in the V- notch manner and the house is the uncommon Saltbox form. The missing large cooking fireplace was also reconstructed based on information that became obvious during the dismantling . An exceptional, c.1850, three bay, log house from Renfrew County was restored. The logs were up to 28 inches in width. The front facade, with three, second floor windows, and a central door and two windows below, forms perfect Georgian symmetry. This house has a large Rumford fireplace with bake oven. Abandoned for several years, the structure had considerable decay in several upper logs because of a roof leak. These were repaired /replaced to absolute perfection. Log House, 1859; and Log House, 1871 These two log houses (1859 and 1871) were dismantled for the owners and subsequently rebuilt on their weekend property near Markdale. Both were abandoned buildings in poor condition. One had served as a shed. The project included a timber frame ( "post and beam ") central structure, while the two log houses were separate wings, 5,500 sq. ft. in total. In addition, a timber frame barn at Barrie was dismantled and reconstructed on the property. Victor Snow Summary of Background, Experience, and Projects 2014 2 of 4 Page 88 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... Atkinson Nelson House, 1832, Richmond Hill With impending demolition for a housing development, this 1832 house was dismantled and rebuilt /restored in historic Meadowvale village. This is a fine, timber frame, Georgian style house with a centre hall plan. It now has a roughcast exterior exactly duplicating the original, as well as three Rumford fireplaces with their original mantles. It is a landmark in Meadowvale. Moses Toole House, 1849 The 1849 Moses Toole house near Mount Albert was built by John Doan, who also built the Sharon Temple (a National Historic Site). His initials are carved in one of the four "plates." This is a full two storey, over 5000 sq. ft., clapboard clad house built in the vertical plank manner with an attached timber frame coachhouse. The planks are 19 ft. long, 3" thick, with the largest being 32" in width. It has a large Rumford fireplace, 89" by 70" in height. The house had not been lived in since 1939 but survived in almost perfect condition with only two out of twenty interior doors missing. It had to be moved for preservation. The front foundation had collapsed into the basement but the large hewn pine sills maintained the structural integrity and prevented collapse of the frame. The house has a rare umbrage, seven exterior doors, with all period hardware, fireplace crane, and andirons surviving. This is my personal residence. Caledon East Orange Lodge, c.1860 About to be demolished because of its location and condition, the Town of Caledon contracted me as a consultant for this c.1860 Caledon East Orange Lodge. It was evident that the large 12" x 11" sills had extensive decay. I consulted with building movers with 50 years experience, who advised that it could not be moved intact. The only alternative was to dismantle this building before relocation. This is a heavy timber frame structure with many extraordinary features and likely the finest surviving example of an Orange Lodge in Ontario. I will commence full restoration this year in an open area adjacent to the Caledon Town Hall. The Lodge, with a new rear extension to house a kitchen and three washrooms, etc., will be used for municipal staff meetings and rented for wedding receptions and other functions. The extension will match every period detail of the Lodge building. Pendergast Log House, c.1855 I dismantled the c.1855 Pendergast log house near Brampton, as it would otherwise be lost to a new housing development underway by Royal Pine Homes. The house will be restored on the grounds of the Historic Bovaird House, owned by the City of Brampton. The interior had been altered over the years and the house was in dilapidated condition. It will be restored based on what was ascertained during the dismantling, with minimal conjecture. The house has an uncommon, central Rumford fireplace. Victor Snow Summary of Background, Experience, and Projects 2014 3 of 4 Page 89 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... Atkinson Log House, c.1847 Due to impending demolition, I dismantled the c.1847 Atkinson log house, relocating it from Melancthon Township for the Dufferin County Museum & Archives. This house is a full two storey structure with an enormous stone fireplace, the chimney alone being 5 1/2 ft. wide above the roof. All surviving dismantled components are safely stored at the Museum grounds pending reconstruction and restoration. Log House, Dornoch Pending demolition, I dismantled this 32' x 24' log house at Dornoch for private owners. All components are safely stored on their property near Stanton, Dufferin County, pending reconstruction. The logs are hemlock with uncommon compound dovetailing and are up to 22" in width. The structure has a ceiling height of almost 9 ft. on the first floor and the second floor knee walls exceed 6 ft., again uncommon. Fugitive Slave Chapel Preservation Project In preparation for the restoration of the Oro African Church, I will be meeting with the Chair and members of the Fugitive Slave Chapel Preservation Project. They have to move the Chapel a short distance to property adjoining the British Methodist Episcopal Church in London and are seeking my advice. Victor Snow Summary of Background, Experience, and Projects 2014 4 of 4 Page 90 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... Brissette, Marie To: Binns, Shawn Subject: RE: County of Simcoe 2014 Grant From: Hamilton, Marie [ mailto :Marie.Hamilton(a)simcoe.ca] Sent: Thursday, December 12, 2013 3:06 PM To: Binns, Shawn Subject: County of Simcoe 2014 Grant The Corporation of the County of Simcoe recently approved the 2014 Budget which confirmed Council Recommendation No. CCW- 038 -13 regarding the 2014 Grant Budget Allocation. Your organization has been approved to receive a grant in the year 2014, in the amount of $10,000.00. Payments will be processed during the month of February, 2014. Thanks Marie Hamilton Administrative Assistant County of Simcoe, Finance Department 1110 Highway 26, Midhurst, Ontario LOL 1X0 Phone: 705 - 726 -9300 ext. 1196 Fax: 705 - 726 -1605 E -mail: marie.hamiltonC@simcoe.ca Website: www.simcoe.ca Page 91 of 237 Listing Cultural What is the municipal register of cultural heritage properties? Heritage Properties Section 27 of the Ontario Heritage Act requires the clerk of every local on the Municipal municipality to keep a current, publicly accessible register of properties of Register cultural heritage value or interest situated in the municipality. The municipal register is the official list or record of cultural heritage properties Identifying properties of cultural that have been identified as being important to the community. heritage value is an essential The register must include all properties in the municipality that are designated part of municipal heritage under Part IV (individual designation) and Part V (district designation) of the conservation. This note Ontario Heritage Act. For properties designated under Part IV, the register must explains the importance of include: listing heritage property on the a) a legal description of the property; municipal register in planning for b) the name and address of the owner; and and managing cultural heritage c) a statement explaining the cultural heritage value or interest of the property and a description of its heritage attributes. resources at the local level. For districts designated under Part V, the register must include a map or description of the area of each district. As of 2005, the Ontario Heritage Act also allows municipalities to include on the municipal register properties of cultural heritage value that have not been designated. This is commonly known as "listing." See subsection 27 (1.2) of the Ontario Heritage Act. Listing is a means to formally identify properties that may have cultural heritage value or interest to the community. It is an important tool in planning for their conservation and now provides a measure of interim protection. Why list property on the register? While the legislation does not require municipalities to list properties on the register, listing is strongly recommended. A comprehensive register of cultural heritage properties, including both designated and listed properties, has the following benefits: • The register recognizes properties of cultural heritage value in the community The Ministry of Culture is interested in . The register promotes knowledge and enhances an understanding of the your experience with municipal community's cultural heritage registers and listings. If you have • The register is a planning document that should be consulted by municipal comments or suggestions, please decision makers when reviewing development proposals or permit applications contact the Ministry of Culture at • The register provides easily accessible information about cultural heritage (416) 212 -0644 or Toll Free at 1 -866- properties for land -use planners, property owners, developers, the tourism 454 -0040 or info.mclContario.ca industry, educators and the general public Spring 2007 • The register provides interim protection for listed property (see below) Disponible en fiancais Page 92 of 237 Page 1 of 3 Interim protection for listed properties Changes to Ontario's Building Code Act, which took effect January 1, 2006, brought new, accelerated building permit review timeframes. These include, for example, 10 days for a house and 20 days for a large building. Building permit review timeframes allow municipalities and municipal heritage committees little time to assess properties facing demolition or alteration that are potentially of cultural heritage value to the community. Amendments to the Ontario Heritage Act made in June 2006 address this issue. These changes now provide interim protection for listed properties (see subsections 27 (3) -(5) of the Ontario Heritage Act). Owners of listed properties must give the council of the municipality at least 60 days notice of their intention to demolish or remove a building or structure on the property. This allows time for the municipality to decide whether to begin the designation process to give long term protection to the property. What is the process to list non - designated properties on the register? Municipal council's approval (normally given by resolution) is required to add cultural heritage properties that have not been designated to the register. In municipalities with a municipal heritage committee, council must consult with its committee before a non - designated property is added to or removed from the register. For a non - designated property to be entered on the register, the only information required is a description sufficient to identify the property without the chance of confusion, such as the property's street address. Although detailed research and evaluation of the property is not required, a brief rationale should be provided explaining why it may be important to the community. A municipality is not required to consult with property owners or the public to list non - designated properties in the register. However, notifying owners of the listing of properties is recommended. For example, when the Toronto Preservation Board (Municipal Heritage Committee) recommends a property's inclusion on the Register, property owners are notified and invited to attend the Toronto Preservation Board meeting to discuss the matter. Discussion with the broader community may also be helpful. The City of Kenora, for example, held a public forum to help decide which significant heritage buildings should be included in its register. Requests to list a property on the municipal register may come from property owners, municipal heritage committees, municipal heritage or planning staff, local historical societies or residents' associations. Page 93 of 237 Page 2 of 3 Where to start... Across Ontario, municipal planners and municipal heritage committees are working to develop comprehensive, up -to -date municipal registers that include both designated and listed properties. Questions to think about: • Has your municipality previously established an inventory or list of properties of cultural heritage value? • Was this list adopted by council? • Were property owners advised? • Does the list consider the full range of properties of cultural heritage value, including landscapes? Depending on the answers to the questions posed above, the municipality may simply choose to "roll" all or part of an existing list into the register. Or it may wish to undertake a new process to identify properties for listing. To decide which properties should be listed on the register, the municipality may want to consider the criteria for designation set out in Ontario Regulation 9/06 under the Ontario Heritage Act (Criteria for Determining Cultural Heritage Value). For more information on the municipal register and listing, please refer to the Heritage Property Evaluation Guide in the Ontario Heritage Tool Kit at: www.c_ulture,gov.on.ca /english /culdiv /heritage /Toolkit /HPE Ena larae.udf The Ontario Heritage Act is at: www. e- laws.gov,on.ca /DBLaws /Statutes /English /90ol8 e.htm. The information contained in this InfoSheet should not be relied upon as a substitute for specialized legal or professional advice in connection with any particular matter. ,O Queen's Printer for Ontario, 2007. If credit is given and Crown copyright is acknowledged, this material may be reproduced for non - commercial purposes. Page 94 of 237 Page 3 of 3 5.b) Minutes of Heritage Committee meeting held on Monday, F... ONTARIO REGULATION 9/06 MADE UNDER THE ONTARIO HERITAGE ACT CRITERIA FOR DETERMINING ii. yields, or has the potential CULTURAL HERITAGE VALUE to yield, information that con - OR INTEREST tributes to an understanding Criteria of a community or culture, or 1. (1) The criteria set out in subsec- iii. demonstrates or reflects tion (2) are prescribed for the the work or ideas of an archi- purposes of clause 29 (1) (a) tect, artist, builder, designer of the Act. or theorist who is significant to a community. (2) A property may be designated under section 29 of the Act if it 3. The property has contextual meets one or more of the follow- value because it, ing criteria for determining i. is important in defining, whether it is of cultural heritage maintaining or supporting value or interest: the character of an area, ii. is physically, functionally, 1. The property has design value visually or historically linked or physical value because it, to its surroundings, or i. is a rare, unique, represents- iii. is a landmark. tive or early example of a style, type, expression, material or Transition construction method, 2. This Regulation does not apply in ii. displays a high degree of respect of a property if notice of craftsmanship or artistic merit, intention to designate it was given or under subsection 29 (1.1) of the iii, demonstrates a high degree Act on or before January 24, of technical or scientific 2006. achievement. 2. The property has historical value or associative value because it, i. has direct associations with a theme, event, belief, person, activity, organization or institu- tion that is significant to a community, Page 95 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... THE PROPERTY EVALUATION PROCESS Community Context Knowledge of the history, achievements and aspirations of the community gives perspective to what cultural heritage value or interest may be held by the property. Learn about community history and activities that may hold cultural heritage value or interest Visit the Property A preliminary site visit will give some context and raise questions to be addressed by the historical research. The historical research findings may reveal use of the property, key dates or associations not previously known Record the property using photographs and notes Historical Research • Historical research involves consulting records and other documentation to learn the history and cultural associations of the property. • Search pre- patent land records for early properties • Search Land Registry Office property Abstracts and registered documents • Review property tax assessment rolls • Review sources such as census records. directories, photographs, maps. newspapers, insurance plans, business records, family materials, publications, archival materials • A second site visit will be an opportunity to look for physical evidence of these findings. Site Analysis and Physical Evidence • A site analysis can involve photographs, measurements, observation and analysis of the physical characteristics of the property. The historical research findings compared with the physical evidence should ensure collaboration in the known information about the property. Develop knowledge of construction, materials, architectural style and other related topics Analyse and record the physical characteristics of the property Evaluation and Report • Within the context of the heritage of the community, the findings of the historical research and site analysis are used to evaluate the property for Design /Physical Value, Historical /Associative Value and Contextual Value. • Merge the historical research information with the physical evidence • Make conclusions and deductions based on the supporting documentation • Identify any cultural heritage value or interest of the property • Describe the heritage attributes that support that value or interest Page 96 of 237 5.b) Minutes of Heritage Committee meeting held on Monday, F... THE CORPORATION OF THE MUNICIPALITY OF BROCKTON BY -LAW NUMBER 2013 -056 BEING A BY -LAW TO ESTABLISH A MUNICIPAL HERITAGE REGISTER FOR THE MUNICIPALITY OF BROCKTON WHEREAS Section 27 (1) of the Ontario Heritage Act authorizes that the Clerk of a municipality shall keep a register of property situated in the municipality that is of cultural heritage value or interest; AND WHEREAS Section 27 (1.1) of the Ontario Heritage Act states that the Clerk shall keep a register of all property situated in the municipality that has been designated by the municipality or by the Minister; AND WHEREAS Section 27 (1.2) of the Ontario Heritage Act states that in addition to the property listed in the register under subsection (1.1), the register may include property that has not been designated under Part IV but that the council of the municipality believes to be of cultural heritage value or interest and shall contain, with respect to such property, a description of the property that is sufficient to readily ascertain the property FURTHER that the Council of the Municipality of Brockton has appointed a Municipal Heritage Committee, and the council shall consult with its Municipal Heritage Committee; a) before including a property that has not been designated under this Part in the register under subsection (1.2) or b) before removing the reference to such a property from the register, FURTHER in compliance with Section 27(3) of the Ontario Heritage Act, if property included in the register under subsection (1.2) has not been designated under section 29 of the Ontario Heritage Act, the owner of the property shall not demolish or remove a building or structure on the property or permit the demolition or removal of the building or structure unless the owner gives the Council of the municipality at least 60 days, notice in writing of the owner's intention to demolish or remove the building or structure or to permit the demolition or removal of the building or structure. NOW THEREFORE the Council of the Municipality of Brockton supports the recommendations of the Municipal Heritage Committee and enacts as follows: 1. That the Schedule "A" attached hereto be established as the Municipal Heritage Register for the Municipality of Brockton 2. That By law 2012 -17 is hereby rescinded. THAT THIS BY LAW BE ENACTED, SIGNED AND SEALED THIS 17TH DAY OF JUNE, 2013. MAYOR — David Inglis CLERK — Debra Roth SEAL. Page 97 of 237 Brockton Heritage Register 2013 NAME OWNER CIVIC ADDRESS TOWWTOWNSHIP RCN 1 n1n u) m o 0- a> M y m o St. Thomas Anglican Church Baptist Church Walker House Victoria Jubilee Hall Rothwell Block Hartley House Hotel Rowland House Walkerton Carnegie Library St. John's Old Lutheran Pioneer Cemetery Cargill White House Diocese of Huron Baptist Church Congregation Gary Fischer Architectural Conservancy of Ontario Sheila O'Dell Lynda Cain Municipality of Brockton St. John's Evangelical Lutheran Church Alvin & Ester Allim 305 Colborne St. 120 Cayley St. 15 Mc Nab St. 111 Jackson St. 336 & 336A Durham St. E 7 Jackson St. N 410 Jackson St. 249 Durham St. E 260 Sideroad 30 12 Concession 10 Walkerton Walkerton Walkerton Walkerton Walkerton Walkerton Walkerton Walkerton Brant Township Cargill 4104 - 360- 003 -13000 4104 - 360- 004 -21000 4104 - 360- 001 -10500 4104 - 360- 004 -17710 4104 - 360- 004 -05500 4104 - 360- 004 -08000 4104 - 360 - 003 -15300 4104 - 360- 004 -12600 4104 - 340 - 010 -32600 4104 - 310 - 002 -36501 Walkerton Armory Municipality of Brockton 215 Jane St. Walkerton 4104 - 360- 003 -13300 Dickison House Kym & Jamie Hutcheon 124 Colborne St. Walkerton 4104 - 360- 004 -20100 Bobier House Dennis & Mike Taylor 404 Victoria St. Walkerton 4104 - 360- 002 -00100 Shaw- Viewfield House Dick & Lynn Mullen 951 Old Durham Rd. Walkerton 4104 - 340 - 002 -03000 R.E. Truax House Terry & Kelly Reid 414 Scottt St. Walkerton 4104 - 360- 001 -11000 R. Truax House Casey & Carolyn Scherders 411 Scott St. Walkerton 4104- 360- 001 -12000 H.P. O'Connor House Jim & Judy Brett 430 Jackson St. Walkerton 4104 - 360 - 003 -16100 Mc Connell House David & Janis McCray 310 Victoria St. Walkerton 4104 - 360 - 001 -15800 Pellow's Pharmacy Rosanne Currie 228 & 232 Durham St. E Walkerton 4104 - 360 - 004 -06900 4104- 360- 004 -07000 m Skeleton House Hap & Jackie Schmitt 6 Scott St. Walkerton 4104- 360- 004 -16300 T. Cameron House Colin & Shirley Read 106 Cayley St. Walkerton 4104 - 360- 004 -21200 c ri Dr. M. Stalker House John & Gail Voisin 107 Cayley St. Walkerton 4104 - 360- 003 -09500 5 J. Hargreaves House Gerry & Mary Koller 7 Cayley St. Walkerton 4104 - 360- 003 -09300 d Campbell Grant House Alex & Marion Cooper 620 Gibson St. Walkerton 4104 - 360- 002 -05500 = 'a Hobley House Wendy Leyshon 108 Cayley St. Walkerton 4104 - 360- 004 -21100 y Binder Twine Factory Ron & Ruth Voisin 106 Colborne St. Walkerton 4104- 360- 004 -01400 Hampson Foundry Roger Kennedy 10 Yonge St. N. Walkerton 4104 - 360- 004 -01000 Sacred Heart Parish Diocese of Hamilton 220 Victoria St. Walkerton 4104- 360- 001 -15500 Old Anglican Rectory Bruce & Jenny Iserman 311 Colborne St. Walkerton 4104 - 360- 003 -13600 Judge Barrett House (Wesley) Robert Oehring & Tanya Tilson 810 Yonge St. Walkerton 4104 - 360 - 006 -00100 Dr. Mullen House Brian Mullen & Marguerite Scharbach 415 Gibson St. Walkerton 4104- 360 -002 -03700 Kilmer Livery Stable Glen & Margaret Sternall 11 Victoria St. S. Walkerton 4104 - 360- 004 -13900 Brown's Pharmacy Ken Brown 331 Durham St. E Walkerton 4104 - 360- 004 -13400 Walkerton Gaol County of Bruce 207 & 213 Cayley St. Walkerton 4104 - 360- 003 -10100 4104- 360- 003 -10200 Bruce County Court Complex County of Bruce 207 -215 Cayley St. Walkerton 4104 - 360- 003 -10100 V 1 (D O h 2 (D (D n O 3 3 (D (D 3 (D (D (D Q O n O n Q c� N Q0 O N W v TOWN OF GRAVENHURST MUNICIPAL HERITAGE REGISTER Year By-law Name and Address of Legal Description Statement of Cultural Registration No. & Comments / Notes Owner Heritage Value & Description Date 1982 82 -48 Severn River Inn Roll #030 - 003 -003 Situated on the site of the Original Inst. #167088 1002 Cowbell Lane Pt. Lot 1, EMR, Morrison Severn Bridge General Store(1858), June 23, 1982 Post Office(1861) and telephone exchan e 1894 . 1983 83 -122 Hillbilly Estates / Roll #030 - 007 -052 Property was settled by Thomas Inst. #178809 White /Augustine House White /Augustine House Lot 16, Hwy.11, WMR, White (1860). Present white January 16, 1984 no longer there? Morrison clapboard (Ont. Gothic) home was used as the Malta Post Office from 1874 -1919. Landmark building representing the earliest days of settlement in Muskoka. 1983 83 -130 Gravenhurst Opera House Roll #010- 009 -018 Built in 1901 to replace original Inst. #179219 Future of Opera House 275 & 295 Muskoka Rd Town Hall which burned down in February 8, 1984 decided by plebiscite S. 1897. Example of Gothic Revival December 4, 1967 Plan 8, Pt. Lot 11, 12, designed by J. Frances Brown. 13) Grand Opening Mar. 12, 1901. Addition in 1972 by Howard Walker. ------------------------------------------- Served as the Town Clerk's office Former Clerk's Office and housed the Library from 1906- Same Inst. # above 1919. Removed from site during Has been used as police construction of new headquarters, office space & Library - storage. June, 1982 re- opened as OPP Office. ------------------------------------------- Former Library Carnegie Arts Centre) A library association with the Town began in 1883 and came under Same Inst.# above Town jurisdiction in 1895. Location became permanent home in May 1923. Original building constructed by A.C. Ferguson with addition designed by Howard Walker in 1975. V 1 N O h 2 (D (D n O 3 3 (D (D 3 (D (D (D Q O O n Q v TI v c� CD 0 0 O N CA) 1984 83 -05 Albion Hotel Roll #010 - 010 -001 19th Century Hotel architecture of Inst. #171144 If revitalized through Lots 18, 19 & 22, Plan the Gothic Revival period. February 3, 1983 restoration, would 2, Gravenhurst Situated at the main intersection greatly enhance Town of the Town and has been part Core tying in with CN of life and heritage in Station, Norman Gravenhurst since the lumber Bethune House, Opera and steam era to present. House & historic RMS Se wun 1985 2012 -27 CN Station Roll #010- 017 -101 Historical contribution of the Inst. # MT111088 railroad to the community. Most important development within the community in the late 19th century. Enabled trade, settlement, navigation and lumbering. Created a thriving lumber town and a lively summer resort industry. Town's early economy was based on the development of the railroad. 1989 89 -140 Muskoka Centre Gazebo Roll #020 - 021 -053 Built in 1898, the Gazebo was a Part of Lots 22 and popular site with patients and 23, Con. 6 and 7, visitors to the Sanitarium. Muskoka Repaired in 1988 under the Ontario Heritage Properties Program to its former glory. 1991 2010 -133 Wheelhouse of the Steamship Roll #010- 013 -028 Built in 1907, one of new steel- By -law 91 -83 and — RMS Cherokee 235 Steamship Bay hulled "Palace Steamers" - built 91 -84 Repealed by Rd. mostly of native Muskoka red 2004 -143 (July pine, with white cedar cladding 27/04) wainscoting and some red oak moldings. The RMS Cherokee Re- designated under was retired in 1950. V 1 (D O h 2 (D M. v (D n O 3 3 (D (D 3 (D (D (D 0- O O D Q v TI v c� CD 0 O N CA) 1991 2010 -133 Wheelhouse of the Steamship Roll #010 - 013 -028 Built in 1900, was a handsome By -law Repealed by — the Islander Plan 8, Pt. Lot 9, little auxiliary steamer. Plied the 2004 -143 Sagamo Park Muskoka Lakes for over half a century retiring in 1950. Re- designated under Wheelhouse was built mostly of 2010 -133 red pine and cedar. Artifacts are typical of those found during the running of the ship. 1991 2009 -103 Archway at South Entrance N/A One of a few civic archways to By -law 91 -206 survive in Ontario. Built by the Repealed by 2005 - Gravenhurst Board of Trade in 151 1925. Illustrates a time of optimism and prosperity. Re- designated under Demonstrates the popularity of By -law 2009 -103 motoring for pleasure in the 1920's and 30's. The Gateway advertised Gravenhurst as the Gateway to Muskoka Lakes. Roll # 010- 008 -029 Built in 1877 by Charles Mickle PLAN 8 LOTS 8 TO 10 Sr., a Gravenhurst Lumber baron S/S BAY and president of the Mickle Garner Lodge ST N HALVES LOTS 8 Dyment Lumber Company. First 2012 315 Bay St. TO 10 NS known as Rosehurst, the Not Designated HOTCHKISS ST property was often the scene of garden parties and weddings, sometimes with stages and curtains set up for shows. Roll # 010 - 011 -108 Built in 1886, was once home of PLAN 8 LOT 6 PT LOT the hotel keeper David Lafreniere 2012 Blaincroft 7 which hotel was where the Post Not Designated 180 Hughson St. Office is now. The house was later occupied by J.J. McNabb, an accountant for the Mickle V 1 CD O h M. 2 CD v CD n O 3 3 N CD 3 M CD �T J CD Q O O n Q v TI v c� (D 0 N O N CA) V 1 N O h M. 2 CD v CD n O 3 3 (D (D 3 (D (D (D 0- O O n Q v TI Dyment Lumber Company and afterwards by postmaster Fred Freeman. Roll #010 - 011 -014 Built in 1878, Knox Presbyterian PLAN 4 LOT 1 Church is an example of frame construction known as Carpenter's Gothic. The steeple once housed an 800 -pount bell used for church purposes as well as the volunteer firefighter's 2012 Knox Presbyterian Church alarm. This bell was removed in 315 Muskoka Road N. 1932. Reverend Malcom Bethune Not Designated was minister from 1889 to 1893. His son, Dr. Norman Bethune, became famous for his dedication to social causes in Canada and for his medical care to victims of war in Spain and China. Roll #010- 009 -025 One of the oldest residences in RP 35R7412 PART 1 the Town of Gravenhurst. Home to James Clipsham who was a 2012 Clipsham House blacksmith whose business stood 180 Phillip St. W. next door until the Great Fire of Not Designated 1887; nonetheless was back up and running in business six weeks later. Roll #010 - 009 -039 Built in 1887, was home to PLAN 8 PT LOT 1 former Mayer Albert Hill (1913 - Albert Hill's/ Gadsbys 1914). He operated a major 2012 181 Bay St. livery stable in town. The Not Designated wrought iron fence which is still in place was his work. V 1 N O h M. 2 CD v CD n O 3 3 (D (D 3 (D (D (D 0- O O n Q v TI 2012 Lorenz /Westover's 320 bay St. Roll # 010 - 012 -061 PLAN 8 LOT 9 Not Designated Roll # 010 - 008 -016 The property was originally part PLAN 8 LOT 7 of Dugald Brown's land grant. Built around 1880 in a'Stick Style' of architecture developed in New England. It resembles the Bethune Memorial House and Finch House represents stately 2012 190 Mary St. accommodation of a bygone era. Not Designated Archdeacon Lindsdell purchased the house and passed it along to his daughter May, a local newspaper columnist. One time resident Mr. Thibault was once a patient at a local tuberculosis sanatorium. v c� CD Q W O Hl N W V N O h M. 2 CD v CD C7 O 3 3 CD CD 3 M CD mJ n\ 0- O O n Q v TI v c� CD Qn n O Hl N W V 1 N 67 O h M. 2 CD v CD n O 3 3 N CD 3 M CD mJ n\ 0- O O n Q v TI Roll # 010 -011 -057 The bottling plant was PLAN 8 LOT 3 TO 4 established in 1873 utilizing a PT LOT 5 nearby spring of crystal clear N/S BAY ST PLAN 8 water. The owner, Dugald 2012 Not Designated 220 Ba y St. LOT 3 TO 4 PT LOT 5 S/S Brown was a popular entrepreneur and hotel Brown's Beverages HUGHSON ST owner. It is one of the few remaining and operating industrial buildings in the Town Centre Roll # 030 - 007 -053 2012 Not Designated 1647 y Hi hwa 11 S g RANGE WMR LOT 17 RP 35R7901 Little Red Schoolhouse PART 1 PART 2 Roll # 010 - 006 -006 Long a focus of social life in rural PLAN 2 LOT 56 communities and a religious and political power in Ontario, The Orange Lodge declined after Not World War II. Some of the most 2012 Designated 140 First St. popular public Lodge activities Orange Lodge were the July 12 parades down Muskoka Road. These continued into the 1960's even after the virtual demise of the or anization. Not Roll # 020 - 043 -081 Built in 1935 by local residents, 2012 Designated 3411 Southwood Rd. CON 15 PT LOT 5 community volunteers restored Southwood Church of the church in 2011. Our Lady V 1 N 67 O h M. 2 CD v CD n O 3 3 N CD 3 M CD mJ n\ 0- O O n Q v TI Municipal Address 30 Amelia St 90 Doran Rd Township of Springwater Register of Property of Cultural Heritage Value or Interest Listed (not designated) Properties as per subsection 27(1.2) of the Ontario Heritage Act Private or Public Lands I Ward Private Private 1 5 Historical Name John Copeland House 91 Doran Rd Private 5 Built in 1932 and recognized as a significant architectural resource. 102 Doran Rd Public - Township Owned 5 Midhurst Pioneer Cemetery 2873 Flos Rd Eight W Private 2 Knox Presbyterian Cemetery 3595 Flos Rd Four W Private 2 Briggs Family Burial Site 1910 Flos Rd Ten W Private 2 St. Thomas Anglican Church M. store of Floss This property has potential cultural heritage value as a cultural heritage Cemetery 1768 George Johnston Rd Private 3 Minesing Union Cemetery 3451 Grenfel Rd Private 4 3 3 Houden St Private CD Elmvale in 1896 to work on the Copeland /Scott house in 1899, with a CD kitchen added a year later. 3 1 CD 7 Lent St Private 1 Carnahan House 1 Maria St Private 1 Vincent House ca O O U1 O N W v Iof3 Description of Heritage Attributes of the Property UI Built in 1932 and recognized as a significant architectural resource. Home of Chas. Stewart for a period of time. Stewart was elected to Alberta Legislature 1909 and was Minister of Municipal Affairs in 1912. He was Premier of Alberta in 1917. Z Midhurst United Church This property has potential cultural heritage value as a cultural heritage CD landscape to This property has potential cultural heritage value as a cultural heritage 0 landscape = This property has potential cultural heritage value due to its association with CD the Briggs Family Burial Site and the existing part of the house was the M. store of Floss This property has potential cultural heritage value as a cultural heritage landscape CD This property has potential cultural heritage value as a cultural heritage t;7 landscape O Grenfel United Church 3 This property has potential cultural heritage value due to its Victorian 3 architecture ,_-- Built for Headley Carnahan (a partner & decorator who first came to CD Elmvale in 1896 to work on the Copeland /Scott house in 1899, with a CD kitchen added a year later. 3 Brick house built for William Vincent, miller at the Copeland Mill, in 1894. CD CD CQ CD Q O 1 Approved July 16, 2012 O 1 Q TI Township of Springwater Register of Property of Cultural Heritage Value or Interest Listed (not designated) Properties as per subsection 27(1.2) of the Ontario Heritage Act Municipal Address I Private or Public Lands I Ward I Historical Name �2 Queen St W Private � 1 23 Queen St W Public - Township Owned 1 Knox Building a2 Queen St W Private 1 J.H. Smith House 00 O N W v 2of3 cunurai Mentage value of Interest of the Property and Description of Heritage Attributes of the Property Part of Lot 51, Concession 2, Public - Township Owned 2 Swan Family Cemetery i7 Being Part 1, 51R-33205 Circa 1850s -1860s 1696 Penetanguishene Rd Private 3 Dalston General Store 1734 Penetanguishene Rd Private 3 Dalston United Church St. Andrews Presbyterian Church = Built in 1894, the architects were Kennedy & Thompson CD and Cemetery 34 Peter St Private 1 Ganton House 17 Queen St E Private 1 C.S. Burton House 22 Queen St E Private 1 3 23 Queen St E Private 1 Train/Thompson House 28 Queen St E Private 1 CD 30 Queen St E Private 1 Cook /Graham House 94 Queen St E Private 1 Elmvale Presbyterian Cemetery 106 Queen St E Private 1 Elmvale Presbyterian Cemetery 18 Queen St W Private O 1 1 �2 Queen St W Private � 1 23 Queen St W Public - Township Owned 1 Knox Building a2 Queen St W Private 1 J.H. Smith House 00 O N W v 2of3 cunurai Mentage value of Interest of the Property and Description of Heritage Attributes of the Property CJl This property has potential cultural heritage value as a cultural heritage i7 landscape Circa 1850s -1860s This property has potential cultural heritage value as a cultural heritage landscape A brick house built in 1897 for Mrs. Albert Ganton. CD Built for the Burton family early in the 1880s and later enlarged and bricked U) O St. Andrews Presbyterian Church = Built in 1894, the architects were Kennedy & Thompson CD Built about 1955 and listed for its architectural significance St. Andrews Presbyterian Church Built in 1894, the architects were Kennedy & Thompson CQ Built by and for Martin Cook, builder, about 1881 and subsequently brick- CD clad. C7 This property has potential cultural heritage value as a cultural heritage O landscape 3 This property has potential cultural heritage value as a cultural heritage 3 landscape This property has potential cultural heritage value due to being part of the CD historic commercial section of the village of Elmvale CD This property has potential cultural heritage value due to being part of the 3 historic commercial section of the village of Elmvale CD This property has potential cultural heritage value due to being part of the CD historic commercial section of the village of Elmvale D Built for J.H. Smith about 1896 CQ CD Q- 0 1 Approved July 16, 2012 O 1 Q- 79 Township of Springwater Register of Property of Cultural Heritage Value or Interest Listed (not designated) Properties as per subsection 27(1.2) of the Ontario Heritage Act 79 Municipal Address I Private or Public Lands I Ward I Historical Name I L.uiiurai ventage value of interest of the Property and Description of Heritage Attributes of the Property CJl 74 Queen St W Private 1 Walton House Built for C.D. Walton, about 1890. i7 112 Queen St W Public - Township Owned 1 Elmvale Hydro Service Building An unusual and important survival, built for the village to architectural plans .� which still exist. Ef 1476 Rainbow Valley Rd Private 3 O'Reilly Homestead This property has potential cultural heritage value as being an example of D an early log cabin built around 1865 7 Simcoe St Private 1 Walter Graham House Built by John R. Graham, mill- owner, for his brother Walter Graham, tailor, CD in 1898. U) 1444 St Vincent St Public - Township Owned 5 Midhurst Union Cemetery This property has potential cultural heritage value as a cultural heritage 0 landscape = 29 Stone St Private This property has potential cultural heritage value due to its architecture CD 1980 Sunnidale Rd Private 1 4 Grenfel Cemetery This property has potential cultural heritage value as a cultural heritage N landscape CQ 14401 Victoria Rd Private 2 Built 1849 with round arch windows and centre round window CD 2894 Wilson Dr Public - Township Owned 4 Christ Church Cemetery This property has potential cultural heritage value as a cultural heritage n landscape O 58 Yonge St N Private 1 An unusual house built of hand formed cement blocks. 3 3 CD CD 3 CD cs� CD O O (Q v O h CD N Q W 4 O 1 3of3 Approved July 16, 2012 O 1 Q 79 5.c) Minutes of Human Resources Committee meeting held on Th... Towtulap of Promd Hrrirge, Etching Frrrurr Thursday, February 6, 2014 Present: The Township of Oro - Medonte Human Resources Committee Neufeld Room 2010 - 2014 Council Mayor H.S. Hughes (left at 10:43 a.m.) Councillor Crawford Councillor Meyer, Chair Time: 9:06 a.m. 2. Adoption of Agenda: ; a) Motion to Adopt the Agenda, dow 14011b Motion No. HRC140206 -1 Moved by Crawford, Seconded by Hughes so It is recommended that the agenda for the Human Resources Committee meeting of Thursday, February 6, 2014 be received and adopted. Carried. 3. Disclosure of Pecuniary Interest: None declared. Page 1 of 4 Page 108 of 237 5.c) Minutes of Human Resources Committee meeting held on Th... Human Resources Committee Minutes — February 6, 2014. 4. Minutes of Committee: a) Minutes of Human Resources Committee meeting held on December 17, 2013. Motion No. HRC140206 -2 Moved by Hughes, Seconded by Crawford It is recommended that the minutes of the Human Resources Committee meeting held on Tuesday, December 17, 2013 be adopted as printed and circulated. 5. Closed Session Items: a) Motion to go In Closed Session. Motion No. HRC140206 -3 Moved by Crawford, Seconded by Hughe It is recommended that we do now go in Closed Session at 9:07 a.m • personal matter affecting an identifiable individual; • solicitor - client privilege. it Motion to Rise and Report. Moved by Meyer, Seconded by Crawford to discuss It is recommended that we do now Rise and Report at 11:01 a.m. on Items 5: c) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance Management). d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Organizational Review & Staffing). e) Robin Dunn, CAO, re: Solicitor - Client Privilege (Labour Relations). Carried. Carried. Carried. Page 2 of 4 Page 109 of 237 5.c) Minutes of Human Resources Committee meeting held on Th... Human Resources Committee Minutes — February 6, 2014. c) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance Management). The following staff were present: Robin Dunn, Chief Administrative Officer. Motion No. HRC140206 -5 Moved by Meyer, Seconded by Crawford The following staff were present: Robin Dunn, Chief Administrative Officer; Kees Kort, Hicks Morley. Motion No. HRC140206 -6 Moved by Crawford, Seconded by Meyer It is recommended that the confidential correspondence dated February 6, 2014, and confidential verbal information presented by Robin Dunn, CAO, re: Personal matters about an identifiable individual (Organizational Review & Staffing) be received. Carried. o. e) Robin Dunn, CAO, re: Solicitor - Client Privilege (Labour Relations). The following staff were present: Robin Dunn, Chief Administrative Officer; Andria Leigh, Director of Development Services; Tamara Obee, Manager Health & Safety, Human Resources; Kees Kort, Hicks Morley. Mayor H.S. Hughes left part way through the discussion. Motion No. HRC140206 -7 Moved by Meyer, Seconded by Crawford It is recommended that the confidential correspondence dated February 6, 2014, and confidential verbal information presented by Robin Dunn, CAO, re: Solicitor - Client Privilege (Labour Relations) be received. Carried. Page 3 of 4 Page 110 of 237 5.c) Minutes of Human Resources Committee meeting held on Th... Human Resources Committee Minutes — February 6, 2014. 6. Reports of Municipal Officers: None. 7. Notice of Motions: None. 8. Adjournment: a) Motion to Adjourn. Motion No. HRC140206 -8 Moved by Crawford, Seconded by Meyer It is recommended that we do now adjourn at 11 :05 a. Councillor Meyer, Chair Robin Dunn, CAO Carried. Page 4 of 4 Page 111 of 237 6-a) Correspondence dated January 29, 2014 from Darrell and Darrell & Meryl Drake 636 Lakeshore Road East Oro Station, ON LOL 2E0 January 29, 2014 Mayor Harry Hughes, Township of Oro-Medonte, P. O. Box 100, Oro Station, ON LOL 2E0 Dear Mayor Hughes, RECEWEDI JAN 3 1 2014 ORO-ME - TOW.NS-ij�I-P---I I would like to commend the Township Roads Department for the great job they have done keeping our roads clear of snow and driveable through this terrible winter. The young man who drives by our house is especially skilled and helpful. He helped us by pushing our snow banks back yesterday so that we can see both ways when we back out of our driveway. I was in Orillia on Saturday and their roads are in terrible shape and on a Crescent where we had to park there was only one lane open and the road had not been ploughed for quite some time, so we are most fortunate that our roads are better cared for. I hope you will pass this infor ion along to the Roads Department with our thanks. Yours truly, Darrell andMeryl Drake Page 112 of 237 10.a) Report F12014 -05, Paul Gravelle, Director of Finance /T... 'v if Report Proud Heritage; Exciting Future Report No. To: Prepared By: FI 2014 -05 Council Janice MacDonald Meeting Date: Subject: Motion # February 12, 2014 January 15, 2014 $560,209.06 AQ00553 Statement of Accounts — January 31, 2014 $ 100.00 Roll #: R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended that: 1. Report No. FI 2014 -05 be received for information only 2. The accounts for the month of January 2014 totalling $ 2,217,506.78 are received. Background: Following is the statement of accounts for the month of January. Cheque Registers: Batch No. Date Amount AC00795 January 08, 2014 $ 476,030.02 AQ00552 January 09, 2014 $ 49,900.00 AC00796 January 15, 2014 $560,209.06 AQ00553 January 16, 2014 $ 100.00 AQ00554 January 20, 2014 $ 29,097.50 AC00797 January 22, 2014 $ 360,270.07 AC00798 January 29, 2014 $ 428,368.46 $ 1,903,975.11 FINANCE February 12, 2014 Report No. 2014 -05 Page 1 of 3 Page 113 of 237 Payroll: PR00836 PR00839 10.a) Report F12014 -05, Paul Gravelle, Director of Finance /T... January 11, 2014 January 25, 2014 Credit Card Registers: AE00613 AE00614 AE00615 AE00616 AE00617 AE00618 AE00619 AE00620 Analysis: Not Applicable. January 27, 2014 January 27, 2014 January 27, 2014 January 27, 2014 January 27, 2014 January 27, 2014 January 27, 2014 January 27, 2014 $152,390.01 $150,280.60 $ 302,670.61 $ 1,724.00 $ 831.94 $ 514.59 $ 104.14 $ 2,156.76 $ 3,776.50 $ 358.14 $1,394.99 $ 10,861.06 Total: $2,217,506.78 Financial J Legal Implications / Risk Management: Not Applicable. Policies /Legislation: Not Applicable. FINANCE February 12, 2014 Report No. 2014 -05 Page 2 of 3 Page 114 of 237 Corporate Strategic Goals: Not Applicable. Consultations: Not Applicable. Attachments: Cheque Registers — under separate cover. Conclusion: That the accounts for the month of January are received. Respectfully submitted: Janice MacDonald, Accounting Clerk SMT Approval / Comments: M111 FINANCE Report No. 2014 -05 Ile, Director of Finance /T... C.A.O. Approval / Comments: February 12, 2014 Page 3 of 3 Page 115 of 237 10.c) Doug Irwin, Director of Corporate Services /Clerk re: P... _4N T( 1, cif / Policy Proud Heritage, Exciting Future Purpose and Scope 1. Purpose *# All individuals utilizing Township vehicles /equipment who require Towing Services shall only acquire the services from Operators licensed with the Township, in accordance with the Township's Towing By -Law. When an individual requires Towing Services, they shall call the Towing Dispatch telephone number, which shall be placed in all Township vehicles /equipment, and shall indicate the type of Towing Services required. The Towing Services Dispatch will send the next available Licensed Operator on the Rotational Call List. When an individual requires the services of a Heavy Towing Operator for Heavy Recovery, the respective Senior Manager, or their designate, shall have the discretion to contact a licensed Heavy Towing Company directly. In the event that Heavy Towing services are required after the Heavy Recovery is complete, such licensed company shall be permitted to undertake the Heavy Towing in addition to the Heavy Recovery. 3. Scope This policy applies to all employees and firefighters of the Corporation, including co -op placement, students, agents of the Corporations, contractors and Council when using corporation owned /leased and licensed /unlicensed vehicles /equipment. Page 1 of 2 Page 116 of 237 10.c) Doug Irwin, Director of Corporate Services /Clerk re: P... 4. Definitions Tow: means to move, winch, hook, lift, remove or convey, by means of a Tow Truck or a flatbed truck also known as a tilt and load vehicle, a vehicle whether or not such vehicle is intact or in an inoperable condition. Heavy Towing: means any vehicle or combination of vehicles with a gross vehicle weight of a minimum 15,000 kilograms (33,000 pounds) or greater. Heavy Recovery: means when a heavy vehicle has left the travelled portion of the Page 2 of 2 Page 117 of 237 10.d) Doug Irwin, Director of Corporate Services /Clerk re: J... 2014 Council Meeting Schedule June SUN MON TUE WED THU FRI SAT 1 2 3 4 C -10 am 5 6 7 8 9 10 11 C -7 pm 12 13 14 15 16 17 18 19 20 21 22 23 24 25 C -7pm 26 27 28 29 30 Page 118 of 237 10.e) Report No. CS2014 -02, Doug Irwin, Director of Corporat... Township of Report i�t=' Proud Heritage, Exciting .Future Report No. To: Prepared By: CS2014 -02 Council Janette Teeter, Deputy Clerk Meeting Date: Subject: Motion # February 12, 2014 Orillia Fish and Game Conservation Club, 2014 50/50 Draws, Request to Waive Roll #: R.M.S. File #: Lottery License Financial Guarantee Component Recommendation(s): Requires Action For Information Only It is recommended that: 1. Report No. CS2014 -02, Janette Teeter, Deputy Clerk re: Orillia Fish and Game Conservation Club, 2014 50/50 Draws, Request to Waive Lottery License Financial Guarantee Component be received and adopted. 2. That the request to waive the Financial Guarantees /Letter of Credit component for 2014 50/50 draws from the Orillia Fish and Game Conservation Club be approved. 3. And that staff proceed accordingly and advise the applicant of Council's decision under the Director of Corporate Services /Clerk's signature. Background: The Alcohol and Gaming Commission (AGCO) is responsible for administering the lottery licensing program in the Province. Municipalities and the AGCO are responsible for issuing lottery licenses to eligible charitable and religious organizations which may raise funds through licensed lottery events. The Orillia Fish and Game Conservation Club (OFGCC) annually hosts 50/50 draws in the Township at the Burl's Creek Family Event Park during the Barrie Automotive Flea Markets in June and September. Council has previously waived the Financial Guarantees /Letter of Credit component, per the AGCO's policy, for the OFGCC's 50/50 draws for 2012 and 2013. Staff received correspondence dated January 3, 2014 from Jack Kranjec, President, OFGCC, to request the same consideration for the 2014 draws (Attachment #1). Corporate Services February 12, 2014 Report No. 2014 -02 Page 1 of 3 Page 119 of 237 10.e) Report No. CS2014 -02, Doug Irwin, Director of Corporat... Analysis: The OFGCC is a volunteer organization that was founded in 1947 initiating conservation projects in the Orillia area. The Club began the 50/50 draws at Burl's Creek Family Event Park in 2006. These draws are currently held annually in June and September during the Barrie Automotive Flea Markets. Per OFGCC's website, these draws area major fundraiser for the Club, raising money for the many sponsored conservation projects in and around Simcoe County. In addition to funds raised for conservation, a portion of the funds are donated to other local charities such as the Orillia Soldier's Memorial Hospital Their website also indicates that, since the Club began the draws in 2006, the Club has donated close to $100,000.00 in charitable donations. Staff has worked with the Club's 1St Vice President who has confirmed further enhancements to their lottery process. The Lottery Report process has also been improved with the Club's Treasurer. Staff confirm that 2013 licenses were issued and that the Township did not receive any complaints regarding the Club's process of running the lotteries or the lottery applications. Due to the Club's long standing history, process of conducting and success of the lotteries, there is an option for the Township to waive this financial requirement. Financial / Legal Implications / Risk Management: Four (4) 50/50 lottery applications are to be submitted for the said June and September events as follows: Date Maximum prizes to be awarded if all tickets sold at maximum price per ticket June 5 $ 7,000 June 6 $18,000 June 7 $25,000 June 8 $12,000 Sept. 4 $ 9,000 Sept. 5 $20,000 Sept. 6 $33,000 Sept. 7 $15,000 If the Financial Guarantee component of the applications are waived, in the event of non- compliance by the Club, the Township will be responsible for the respective interests of the successful winners of each lottery. Accordingly, the potential total, if the draws are not correctly processed could be up to a maximum of $55,000 for the June draws and $68,000 for the September draws. Corporate Services February 12, 2014 Report No. 2014 -02 Page 2 of 3 Page 120 of 237 10.e) Report No. CS2014 -02, Doug Irwin, Director of Corporat... Per AGCO, licensing authorities must obtain letters of credit for lottery licenses with a total prize value of $10,000 or over, including taxes. Staff have received written correspondence dated January 21, 2014 confirming that OFGCC does have liquid funds to cover any indebtedness that the Club may be responsible for in relation to the granting of the submitted 2014 licenses. However, this written confirmation does not meet the Financial Guarantee requirement stipulated by AGCO. Policies /Legislation: AGCO's Lottery Licensing Policy Manual. Corporate Strategic Goals: • Service Excellence • External Relations Consultations: None. Attachments: Attachment #1 — Correspondence dated January 3, 2014 from The Orillia Fish and Game Conservation Club. Conclusion: It is recommended, given OFGCC's past conduct and the fact that the Township has received confirmation of sufficient liquid funds, that Council waives the Financial Guarantees /Letter of Credit component for the Orillia Fish and Game Conservation Club 50/50 draws for 2014. Respectfully submitted: Jane a Teeter Deputy Clerk SMT proval / mm nts: C.A.O. Approval / Comments: Corporate Services February 12, 2014 Report No. 2014 -02 Page 3 of 3 Page 121 of 237 FISH ti TIO�>, 10.e) Report No. CS2014 -02, Doug Irwin, Director of Corporat... 9� The Orillia Fish and Game Conservation Club a BOX 52, ORILLIA, ONTARIO, CANADA L3V 61-19 January 3rd. 2014 Co' 7, l The Corporation of the Township of Oro - Medonte JAN 1 4 2q1 148 Line 7 South P.O. Box 100 ��? iE Oro Ontario _- s°N��?. °.�' Dear Sirs: On Behalf of the Orillia Fish and Game Conservation Club, I would like to request that Oro/Medonte council consider a waiver of financial guarantees in order for the Club to operate our spring and fall 50150 draws at Burl's Creek as you have so generously done in the past. The proceeds from the 50150 draws will once again be used to fund Soldiers Memorial Hospital as well as providing funds for our Club to continue to perform conservation projects in and around Simcoe County. Funds raised from this event benefit our community, not only for our generation but for future generations yet to come. The Orillia Fish and Game conservation Club, with the assistance of your Deputy Clerk, has worked diligently in the past to adhere to the rules and regulations as stipulated by the Alcohol and Gaming Commission of Ontario and will continue to do so in the future. I would like to thank you for the trust you have placed in our Club in the past and hope that you will consider our request for waiver of financial guarantees once again this year. Yours j4 co rya n Job Kranjec, President Page 122 of 237 10.f) Report No. CS2014 -04, Doug Irwin, Director of Corporat... Township of Report Proud .Heritage, Exciting Future Report No. To: Prepared By: CS2014 -04 Council Curtis Shelswell, Chief Municipal Law Enforcement Officer Meeting Date: Subject: Motion # February 12, 2014 Municipal Law Enforcement Occurrence Report October - December 2013 Roll #: R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended that: 1. That Report No. CS2014 -04 be received for information. Background: The Municipal Law Enforcement Division is responsible for ensuring the enforcement and compliance with the Township's municipal by -laws and related legislation including several Provincial Statutes. A portion of the division's responsibilities include the inspection and issuance of pool fence permits and sign permits. The review and issuance of consumer fireworks permits and display fireworks permits. The Division is also responsible for the inspection and issuance of all Kennel Licenses and to inspect and provide comments with respect to the issuance of all Campgrounds, Firework Vendors, Refreshment Vehicles, Tow Truck Companies, Tow Truck Vehicles and Tow Truck Drivers Licenses. The Division just recently took on the role of ensuring supervising the contracted Township crossing guards. The Division will work closely with the crossing guards to ensure the safety of the children is adhered to. The definitive goal of the Municipal Law Enforcement Division is compliance. This is achieved through the appropriate use of discretion, issuance of warnings, served correspondence, and if necessary; the charging and prosecution of offenders. It has been the goal of the division to enhance public interaction while still maintaining a superior level of compliance throughout the Township. Corporate Services February 12, 2014 Report No. CS2014 -04 Page 1 of 6 Page 123 of 237 10.f) Report No. CS2014 -04, Doug Irwin, Director of Corporat... Occurrences created proactively or through complaints are investigated by the Township's Municipal Law Enforcement Officers (MLEO's) and followed up within a timely manner to ensure compliance has been met. In many cases this involves working with fellow departments such as Development Services. In the Fourth Quarter of 2013, the Municipal Law Enforcement Division incurred a total of 222 Occurrences. Analysis: The following illustrates the total number of occurrences received by the Municipal Law Enforcement Division and summarizes there method of creation and outcomes. TABLE 1 Total Occurrences 222 1604 Poactiva esonsa 12 . Reactive Response 100 803 *Part I charges refer to "Offence Notices" served on the defendant and provides the defendant with options of either paying a fine, pleading guilty with an explanation or requesting a trial as per the Provincial Offences Act. * *Part II charges refer to certificate of parking infractions served by affixing the ticket in a conspicuous place on the vehicle or served personally to the person having care and control of the vehicle as per the Provincial Offences Act. ** *Part 111 charges refer to an Information sworn before a Justice of the Peace and then served upon the defendant as per the Provincial Offences Act. The defendant is summoned to appear in court and has the opportunity to enter a plea of guilty or not guilty. Corporate Services February 12, 2014 Report No. CS2014 -04 Page 2 of 6 Page 124 of 237 10.f) Report No. CS2014 -04, Doug Irwin, Director of Corporat... * * ** *Canines Impounded refers to canines which have been apprehended by Municipal Law Enforcement staff and impounded at the Orillia OSPCA located at 565 West St. South in the City of Orillia. The following table illustrates the legislation to which the occurrences are governed. Total Occurrences Signs 2010 -075 Zoning 97 -95 Towing By -Law 2012 -143 TABLE 2 222 18 16 7 1604 228 52 35 The following table compares the Total Occurrence's from 2012 -2013 by month. TABLE 3 October December Corporate Services Report No. CS2014 -04 74 111 759. . 72 53 February 12, 2014 Page 3 of 6 Page 125 of 237 10.f) Report No. CS2014 -04, Doug Irwin, Director of Corporat... The following table shows the total number of Licenses issued by the Licensing Officer: Kennel Campground Tow Truck Company Tow Truck Driver TABLE 4 Cs: Cl 16 r 2 12 RM The following table illustrates the total number of permits issued by the Division: TABLE 4 Sign Display fireworks 0 x q 1 Cl 16 r 2 12 RM The following table illustrates the total number of permits issued by the Division: TABLE 4 Sign Display fireworks Financial / Legal Implications / Risk Management: Not applicable 7 10 Corporate Services February 12, 2014 Report No. CS2014 -04 Page 4 of 6 Page 126 of 237 0 x 2 Financial / Legal Implications / Risk Management: Not applicable 7 10 Corporate Services February 12, 2014 Report No. CS2014 -04 Page 4 of 6 Page 126 of 237 10.f) Report No. CS2014 -04, Doug Irwin, Director of Corporat... Policies /Legislation: It is the general practice of the Municipal Law Enforcement Division to ensure all individuals are treated fairly, equitably and with respect. The Chief Municipal Law Enforcement Officer oversees the conduct of Municipal Law Enforcement staff and ensures all occurrences are dealt with in an ethical manner. Legislation which is frequently enforced by the Municipal Law Enforcement Division includes but is not limited to: ➢ Township of Oro- Medonte By -Law No. 2011 -177 (Canine Control) o A By -Law to regulate, license and control canines ➢ Township of Oro - Medonte By -Law No. 2010 -075 (Signs) o A By -Law to Regulate Signs and other Advertising Devices ➢ Township of Oro - Medonte By -Law No. 2010 -076 (Clean and Clear) o A By -Law to provide for maintaining of land in a clean and clear condition ➢ Township of Oro - Medonte By -Law No. 97 -95 as amended (Zoning) o A By -Law to implement the policies of the Township of Oro - Medonte Official Plan. ➢ Township of Oro - Medonte By -Law No. 2012 -168 (Parking) o A By -Law to provide for the restricting and regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of the Corporation of the Township of Oro - Medonte ➢ Township of Oro - Medonte By -Law No. 2012 -143 as amended (Towing) o A By -Law to License and regulate Towing Companies, Tow Truck Owners and tow Truck Drivers. ➢ Other By -Laws refers to Legislation that is not often received by the Division. Corporate Strategic Goals: ➢ Service Excellence o Review corporate by -law enforcement procedures ➢ Safe and Healthy Community o Promoting a safe and secure environment ➢ Quality of Life o Review by -laws that affect and viability of local businesses Corporate Services February 12, 2014 Report No. CS2014 -04 Page 5 of 6 Page 127 of 237 10.f) Report No. CS2014 -04, Doug Irwin, Director of Corporat... Consultations: ➢ Director of Corporate Services /Clerk Attachments: Not Applicable Conclusion: The division strives to maintain transparency in all practices, beliefs and activities. This effort instills trust in the community we serve and each other. Respectfully submitted: Curtis Shelswell Chief Municipal Law Enforcement Officer l SMT roval / ents: C.A.O. Approval / Comments: Corporate Services February 12, 2014 Report No. CS2014 -04 Page 6 of 6 Page 128 of 237 10.g) Report No. CS2014 -05, Doug Irwin, Director of Corporat... Za Township of Report Proud Heritage, Exciting Future Report No. CS2014 -05 To: Council Prepared By: Doug Irwin Meeting Date: February 12, 2014 Subject: Canada Post Addressing — Oro Post Office Motion # Roll #: R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended that: 1. Report No. CS2014 -05 be received and adopted. 2. That Council supports Canada Post in utilizing Oro - Medonte as the mailing address for the changes occurring at the Oro Post Office. 3. That Canada Post be requested to realign the balance of the delivery routes serving Oro - Medonte as expeditiously as possible to ensure addressing consistency across the Township. 4. And that Canada Post be notified of Council's decision under the Director of Corporate Services /Clerk's signature. Background: At the beginning of January, Chris Smith, Delivery Services Officer, from Canada Post attended the Township office and spoke with the Clerk. Mr. Smith identified that Canada Post was realigning the delivery routes out of the Oro Post Office and would be advising the customers to stop using the rural route designator (RR1, RR2, etc.). The customers using the Oro Station, Hawkestone and Shanty Bay mailing addresses are the affected customers at this time. Mr. Smith provided staff with spreadsheets identifying every address that is affected by the changes. On February 5, 2014, the Township received correspondence from Mr. Smith, addressed to Mayor Hughes regarding Notification of Changes Occurring at the Oro Post Office. (Attached). Corporate Services — Clerk's Office Report No. CS2014 -05 February 12, 2014 Page 1 of 5 Page 129 of 237 10.g) Report No. CS2014 -05, Doug Irwin, Director of Corporat... Analysis: Canada Post has identified addressing options as a result of the delivery route realignment at the Oro Post Office. Option 1 • The existing Oro Station, Hawkestone and Shanty Bay addresses remain in place. Option 2 • The existing Oro Station, Hawkestone and Shanty Bay addresses are replaced with Oro - Medonte. Senior Management discussed the options and noted the following: 2014 represents the 20th anniversary of the amalgamation of Oro - Medonte The existing addresses are confusing as they exceed the settlement areas Challenges with GPS, GIS and other digital applications if using the current Canada Post delivery addressing In reviewing the areas currently covered by the existing delivery addresses of Oro Station, Hawkestone and Shanty Bay, it was noted that the delivery areas reach from Lake Simcoe up to almost Horseshoe Valley Road. Properties on Rowanwood Road, Bass Lake Sideroad West, Horseshoe Valley Road East and Diamond Valley Drive all use Oro Station as their mailing address. Properties on Scottdale Drive, Small Crescent, Bass Lake Sideroad East, Old Barrie Road East, Petherwin Place and Big Cedar Park Road all use Hawkestone as their mailing address. Properties on Valleycrest Drive, Fairway Court, Pod's Lane, Old Barrie Road West, 20/21 Sideroad West, Lauder Road and Bidwell Road all use Shanty Bay as their mailing address. The above examples demonstrate that the current delivery addresses of Oro Station, Hawkestone and Shanty Bay can be very confusing once you are outside of the respective villages, and provide additional confusion when someone living on Lauder Road in Edgar has to provide a mailing address of Shanty Bay. During Senior Management's discussion, it was also noted that additional mailing addresses service properties in the Township, including, but not limited to, Barrie, Orillia, Hillsdale, Waubaushene, Coldwater, Elmvale, and Midland. Corporate Services — Clerk's Office February 12, 2014 Report No. CS2014 -05 Page 2 of 5 Page 130 of 237 10.g) Report No. CS2014 -05, Doug Irwin, Director of Corporat... Staff inquired as to when Canada Post would be looking at offering Option 2 for all the other mailing addresses for properties inside of the Township. Canada Post advised that as they realigned delivery routes in each respective post office, the Township would be provided the same options for any properties located within our boundaries. Canada Post did reference that it was anticipated that the Orillia addresses would probably be reviewed within the next year. Staff also inquired with respect to other Simcoe County municipalities that had opted for Option 2. At this time, the Township of Tiny has completely changed their mailing addresses to Tiny. Canada Post has realigned the delivery routes in a portion of the Town of Innisfil, and this portion has changed the mailing address to Innisfil. Canada Post has clearly stated that every customer who has a mailing address of Oro Station, Hawkestone and Shanty Bay will be required to update their information with all of their correspondents, regardless which Option the Township chooses. To assist the affected customers, Canada Post will be providing a one year grace period and free postage -paid Change of Address cards. Canada Post will also be the agency that will notify the affected customers, and the local MP. Financial / Legal Implications / Risk Management: • Not applicable. Policies /Legislation: • None. Corporate Strategic Goals: • External Relations • Service Excellence Consultations: • Senior Management Team • Canada Post Attachments: • Correspondence dated February 5, 2014, from Chris Smith, Delivery Services Officer, Canada Post re: Notification of Changes Occurring at the Oro Post Office Corporate Services - Clerk's Office February 12, 2014 Report No. CS2014 -05 Page 3 of 5 Page 131 of 237 10.g) Report No. CS2014 -05, Doug Irwin, Director of Corporat... Conclusion: Recognizing the challenges associated with GPS, GIS and other digital applications, as well as the fact that the Township was amalgamated 20 years ago, and the Township's ongoing efforts in branding Oro - Medonte, the consensus of Senior Management is to recommend that Council supports Option 2. It is further recommended that Canada Post be requested to realign the balance of the delivery routes serving Oro - Medonte as expeditiously as possible to ensure addressing consistency across the Township. submitted: J. Doug�in Director orporate Services /Clerk SMT Approval / Comments: C.A.O. Approval / Comments: ftlll�� Corporate Services - Clerk's Office February 12, 2014 Report No. CS2014 -05 Page 4 of 5 Page 132 of 237 10.g) Report No. CS2014 -05, Doug Irwin, Director of Corporat... From anywhere... De partout... to anyone /usqu J vous FEBRUARY 5, 2014 HIS WORSHIP HARRY HUGHES MAYOR, TOWNSHIP OF ORO- MEDONTE NOTIFICATION OF CHANGES OCCURRING AT THE ORO POST OFFICE Canada Post will be implementing the official use of civic addressing for all residents and businesses served by rural routes from the above noted Post Office. This means that all customers will use their civic addresses and discontinue use of any rural route (RR) numbers. All affected customers will receive a letter from Canada Post indicating this change and they will be provided with a one year grace period to effect the address change with all of their correspondents. Free postage -paid Change of Address cards will be made available to assist customers with notifying their correspondents of their new address. If you wish to ensure that communities within Oro - Medonte become official mailing municipalities we ask that you provide these community names within an official council resolution and supply us with the boundary information of each geographic area and the addresses therein. On the other hand, if wishing for us to simply recognize the existence of these communities we can do so as well. We feel it necessary to inform you that third -party organizations that subscribe to our data may only recognize the officially municipality names depending on their own policies. Nevertheless, any mail that arrives with these community names will still be delivered. An attached summary of the addresses impacted by the change is provided for your reference. Any concerns or inquiries regarding these changes should be brought to our attention within 30 days of the date of this letter. Sincerely, Chris Smith Delivery Services Officer 705- 333 -5080 chris.smith@canadapost.ca www.canadapost.ca www.postescanada.ca Corporate Services — Clerk's Office February 12, 2014 Report No. CS2014 -05 Page 5 of 5 Page 133 of 237 12.a) Announcements of Interest to the Public:Notice for Nom... Tv f NOTICE OF NOMINATION FOR OFFICE Notice is hereby given to the Proud Heritage, Exciting Future Municipal Electors of the Township of Oro - Medonte Nominations in the Township of Oro - Medonte for the offices of: Mayor — one to be elected at large Deputy Mayor — one to be elected at large Councillors — five to be elected, one from each of the five Wards may be made by completing and filing in the office of the Clerk, nominations on the prescribed form and accompanied by the prescribed nomination filing fee of $200 for the Head of Council (Mayor) and $100 for all other offices. The filing fee is payable by cash, debit, certified cheque or money order. A nomination must be signed by the candidate and may be filed in person or by an agent during regular business hours between January 2, 2014, and September 11, 2014, and between 9 a.m. and 2 p.m. on September 12, 2014 (Nomination Day). At the time of printing, determination as to where nominations are to be filed for the School Board Trustees had not yet been finalized. Please contact the Clerk's Office or visit the Township's Website at www.oro - medonte.ca for further information in this regard as it becomes available. No person who proposes to be a candidate may solicit or accept contributions for election purposes; or incur expenses, until that person has filed a nomination paper. Electors are hereby given notice that if a greater number of candidates are certified than are required to fill the said offices, the election day is Monday, October 27, 2014. Dated this 2 day of January, 2014. J. Douglas Irwin, Clerk Page 134 of 237 12.a) Announcements of Interest to the Public:Notice for Nom... 0, T(owns hi p of O� Proud Heritage, Exciting Future Attention All Dog Owners All Oro - Medonte dog owners are required to register their dog(s) with the Township by purchasing a tag and affixing it to their pet. A maximum of three (3) dogs per each residential dwelling is permitted. A list of Dog Tag Outlets can be found on our website by clicking the "Forms" link found under the "Municipal Services" menu located at the top of the page and also on the side pane under the Quick Links. All new residents to the Township that own a dog(s) or new dogs per household are to be licensed within 15 days. Fees are as follows: Male /Female $25.00 Spayed /Neutered $20.00 Spayed /Neutered and Microchip $15.00 The following can only be purchased at the Township Administration Office: Replacement Tags $3.50 Dangerous Dog $200.00 Canine Service Animal No Cost Livestock Guardian Dog No Cost Police Working Dog No Cost To avoid any fines, please ensure you have purchased a tag for each dog before March 1St, 2014. A late fee of $10.00 will apply after this date. A set fine of $100 will be enforced if any dog is found without a tag. Unregistered dogs found running at large within the Township will be transported directly to the Orillia SPCA located at 467 West Street North, in Orillia. A release form must be obtained from the Township Administration Centre before the OSPCA will be authorized to release the dog. 148 Line 7 South, Box 100 P: (705) 487 -2171 WWW.O Oro, Ontario LOL 2X0 F: (705) 487 -0133 - �l�t�a 12.a) Announcements of Interest to the Public:Notice for Nom... ,1% Towashop Of Pored Heritage, &xriiiug Fruurr The Township of Oro - Medonte is currently accepting nominations for two awards: Oro - Medonte Citizen of the Year Do you know a neighbor, friend or family member who deserves recognition for their contribution to make the Township a better place to live, work and play? Ontario Senior of the Year The Ontario Senior of the Year Award gives each municipality in Ontario the opportunity to honour one outstanding local senior. Recipients must be over 65 years old and are people who have made their communities better places to live. Achievements in many fields would qualify, for example in Arts /Literature; Community Service/Voluntarism; Education; Environment /Science; Fitness /Recreation /Sport Humanitarian Activities; and /or Keeping History Alive. The submission deadline for both awards is February 28, 2014. Written submissions, detailing the reasons for the nomination, must be signed by the nominator and will be accepted at the Township Administration Centre, or by mail to the Clerk's Department, Township of Oro - Medonte, 148 Line 7 S., Box 100, Oro, ON, LOL 2X0. Nominations for each award are to be made separately. Nominees must be a resident of Oro - Medonte Page 136 of 237 W 0 N W Township Proud Heritage, Exciting Future FAMILY DAY OFFICE CLOSURE The Township of Oro - Medonte offices will be closed on Monday, February 17th in recognition of Family Day The offices will re -open on Tuesday, February 18th for regular business hours. We wish all residents and visitors a safe and happy long weekend. N D 0 0 3 0 0 0 0 z 0 r-r n CD z 0 �P 9so 2 5° Member Municipalities Adjala - Tosorontio Amaranth Barrie The Blue Mountains Bradford -West Gwillimbury Clearview Co I I i ngwood Essa Grey Highlands Innisfil Melancthon Mono Mulmur New Tecumseth Oro - Medonte Shelburne Springwater Wasaga Beach 12.b) Correspondence dated January 31, 2014 from Wayne Wilso... R ilE C FFB 0 3 1014 January 31, 2014 S H P- Mayor Harry Hughes & Council The Corporation of the Township of Oro - Medonte 148 Line 7 South Oro, Ontario LOL 2X0 Dear Mayor Hughes & Council: Re: NVCA 2014 Municipal Levy On January 10, 2014 the NVCA Board of Directors representing the best conservation interests of the 18 watershed municipalities approved the circulated 2014 NVCA budget with a unanimous vote. The NVCA Board and staff look forward to implementing the 2014 Conservation Authority programs supported by the approved budget including: • Private land stewardship and reforestation • Conservation Authority land, education and recreation • Flood forecasting and warning. • Municipal source water protection • Natural Hazard prevention and Natural Heritage protection via Planning and Regulations • Environmental monitoring and preparation of watershed report cards • Providing the 18 NVCA municipalities with Natural Hazard prevention and Natural heritage protection /restoration technical advice. • Implementing the NVCA Strategic Plan. Watershed The approved budget will enable the NVCA, in partnership with our local Counties Municipalities, and residents to continue to protect and restore the Dufferin environment, reduce and or prevent flood and erosion hazards to property and Grey persons, and continue to support the health of the local residents and the Simcoe health of our local economy. Member of Celebrating 50 Years in Conservation 1960 -2010 NOTTAWASAGA VALLEY CONSERVATION AUTHORITY Centre for Conservation Conservation John Hix Conservation Administration Centre Tiffin Conservation Area 8195 8th Line Utopia, On LOM 1 TO ONTARIO Natural Champfoas Telephone: 705.424.1479 Fax: 705.424.2115 Web: www.nvca.on.ca Email: admin @nvca.on.ca Page 138 of 237 12.b) Correspondence dated January 31, 2014 from Wayne Wilso... Attached please find your 2014 municipal levy invoice, representing your apportionment share of the total NVCA levy as per the Conservation Authorities Act. Please forward this invoice to your appropriate staff for payment. Should you have any questions regarding the approved NVCA budget or associated conservation programs please contact me directly. Thank you again for your ongoing support of the NVCA. I would like to also thank the NVCA Board Members for their continued governance, ensuring that the watershed conservation needs are best served. Sincerely; �jmpt ajw"-- Wayne R. Wilson, B.Sc., CAO /Secretary- Treasurer Copy: NVCA Board Member, Mel Coutanche & Marty Lancaster Municipal Clerk Page 139 of 237 12.b) Correspondence dated January 31, 201 4ofrom Wayne Wilso... Meer Nottawasaga Valley Conservation Authority AL 8195 Concession 8, Utopia, ON LOM 1TO TEL (705) 424 -1479 FAX (705) 424 -2115 Website:www.nvca.on.ca Conservation ONTARIO Na[ufa! Chan>yions Invoice To: Oro - Medonte Township 148 Line 7 South Oro, ON LOL 2X0 Attention: D. Irwin, Clerk Voice: 705- 487 -2171 Fax: 705 -487 -0133 E -mail: ORO -001 Date: Jan. 31, 2014 invoice: 9559- 316 -14 Reference: 2014 Municipal Levy Department: Property Location County: Municipality: Lot: Concession: 911: Roll: The 2014 Budget was approved at the Nottawasaga Valley Conservation Authority Board of Directors Meeting January 10, 2014, Matching Levy, Resolution 17, Non Matching Levy, Resolution 18, under Sections 26 and 27 of the Conservation Authorites Act R.S.O. 1990 Oro- Medonte Township Apportionment Percentage 7.8537% 110 Reforestation $128,951.84 $10,127.49 120 ' Healthy Waters $273,913.50 21,512.34 150 Conservation Lands $161,650.48 12,695.54 310 Planning and Regulations $419,853.81 32,974.06 400 Engineering & Technical Services $190,083.13 14,928.56 420 Environmental Services $309,367.85 24,296.82 430 Flood Forecast & Warning $192,023.84 15,080.98 460 Source Water Protection $0.00 0.00 630 Tiffin Education $63,613.66 4,996.03 661 Tiffin Centre Operations and Maintenance $282,419.33 22,180.37 Total 2014 Levy: $2,021,877.44 Your Share: $158,792.19 MOU Reduction of Levy: - $30,458.75 $128,333.44 Payment Due 15 March 2014 $ 32,083.36 15 June 2014 $ 32,083.36 15 September 2014 $ 32,083.36 15 November 2014 $ 32,083.36 H.S.T.# 107787780 Overdue accounts are subject to an interest charge of 2% per month. (26.82% per annum) Net 30 Page 140 of 237 12.c) Correspondence received February 6, 2014 from Gavle Wo... 4 lb. Lake Simcoe Region conservation authority Harry Hughes Mayor Township of Oro - Medonte 148 Line 7 South, Oro, ON LOL 2X0 Dear Mayor Hughes and Members of Council, 2013 LSRCA Annual Report A Watershed for Life On behalf of the Lake Simcoe Region Conservation Authority ( LSRCA), I'm pleased to provide you with a copy of our 2013 Annual Report. I believe this Report provides valuable evidence of the difference we are making in the watershed. This could not, of course, be accomplished without the support we receive from our many community, municipal and other government partners and we wish to acknowledge our sincere appreciation for that support. Accompanying the 2013 Annual Report is our new map product, Lake Simcoe Watershed — Naturally Connecting Communities which we hope you'll find of interest. Should additional copies of our 2013 Annual Report or Lake Simcoe Watershed map be desired, please do not hesitate to contact Natasha Denham by email at n.denham @LSRCA.on.ca or by calling 905 -895 -1281. Sincerely, D. Gayle Wood Chief Administrative Officer/ Secretary Treasurer Enclosure 120 Bayview Parkway, Box 282 Tel: 905.895.1281 1.800.465.0437 Web: www.LSRCA.on.ca Newmarket, Ontario L3Y 4X1 Fax: 905.853.5881 E -Mail: Info @LSRCA.on.ca Proud winner of the International Thiess Riverprize MembVa8b �$ fby�#ion Ontario v c� CD -p N O_ N CA) MON WM 2013 Annual Report Adapting to the Climate of Change Lake Simcoe Region conservation authority �P N n O CD O D Q CD D n CD CD n CD G� CD s? - -_, ON -. 4- — — —h 3 Message from the Chair and CAO The old adage, "nothing is constant except change" is truer today than ever before. In the business of conservation, we've grown accustomed to the reality of a constantly changing landscape and the fact that natural systems don't follow political or human - created boundaries. On a continuous basis, we navigate two separate but overlapping realities - the reality inherent in complex natural systems and the reality of socially constructed systems. Our path is guided by our science and research. They provide the background necessary to inform the decisions we make and play a critical role in how we respond and adapt to a changing environment. At LSRCA, our science and research not only helps us respond and adapt to changing circumstances, but tells us where we need to take action and drive change. Our RainScaping program is an excellent example of how we're taking action in w a new direction. RainScaping hopes to Oh transform the way we plan and develop by W designing our neighbourhoods in harmony with the natural environment. You'll be hearing more about this program in 2014. 2 LAKE SIMCOE REGION CONSERVATION AUTHORITY This past year marked several notable accomplishments; our landmark LEAP program underwent a transformation and expansion, embracing a more urban focus; we landed a significant amount of new federal funding to help implement critical projects over the course of the next three years; our re- focused education program is continuing to grow and show signs of sustainability; our staff are being engaged in a progressive movement to create an exceptional culture; and internationally, we continue to be held in high esteem, as leaders in integrated watershed management. 2013 has been another exceptional year! Of course, none of our programs would be the success they are without our partners. And while we value all our partnerships, our greatest partnership we have is with the watershed ecosystem itself. This is encapsulated in our vision of a "Watershed for Life ". Throughout this report, you will read and see how we are building partnerships and collaborating for results. The health of this watershed, and ultimately all its residents, depends on it. G IV 0 C) 0 CD 0 73 CL CD D 0 CD CD 0 CD CD Q_ -1 m v ,•y IV 0 Quick Fact 3 G7 315- The number of sites visited in York Region as part of our streambank CD erosion protection efforts 0 I L _ n _ °. O CD o CD CD.. n Al x Q.0 ick Fact 2j, 114- The number of hectares of land we own or manage (roughly the size of the Community of Keswick) Cp O ANNUAL REPORT 3 0 ipi- as N f a L _ n _ °. O CD o CD CD.. n Al x Q.0 ick Fact 2j, 114- The number of hectares of land we own or manage (roughly the size of the Community of Keswick) Cp O ANNUAL REPORT 3 c0 m 01 0 N CA) science & research protection & restoration 2013 Highlights Delivering Education That Makes An Impact Our environmental education program is well established and flexible. In April, we responded to a request from two Barrie Catholic high schools to design and deliver two days of environmental education programming to their Science students. With only weeks to prepare, staff from across our organization came together to deliver a unique program that provided experiences the students will carry with them forever. 4 LAKE SIMCOE REGION CONSERVATION AUTHORITY Changing The Way We Develop education & engagement RainScaping is a market transformation program aimed at changing the way water is managed in new developments. Launched in 2013, the goal of the RainScaping program is to reduce stormwater run -off, a major source of pollution in Lake Simcoe. RainScaping, a form of low impact development, encourages on -site water control that mimics the natural water cycle. RainScaping benefits include: 1. Improved water quality by reducing the amount of run -off entering our waterways 2. Improved water quantity control, reducing flood risks 3. Decreased costs compared to traditional stormwater management 4. Increased resilience to climate change by improving groundwater recharge conditions 5. Improved water -use conservation measures 6. Reduced impact to drinking water Currently, our efforts are focused on introducing the practice to developers and municipalities and lobbying legislators to require the adoption of low impact design principles. leadership & support Photo Credit: Fred Rozumalski, Barr Engineering E } IF `' ` t �d f Y w I q�: rV Ga'!:W 4,000- The number of students we engaged in environmental education programming N d be both f educatio ANNUAL REPORT 5 I n O CD Cn O Q CD 0 CD CD 0 CD G� CD Q TI CD Aj IV O O /3 UJ CD O Advancing Understanding, Leading To Action ■ Much of our research and science takes place outside of the general public's eye, yet this critical work serves to increase our understanding of the complex ecology of the Lake and watershed and drives the decision making for our protection and restoration efforts. a Our in -house limnologist, Dr. Brian Ginn, contributed to two academic papers in the journal Inland Waters in 2013. One studied modelling of phosphorus and iron release rates from sediment cores in three lakes, including Lake Simcoe. The other examined how multiple stressors have impacted the Lake Simcoe ecosystem. Dr. Ginn also received accreditation as a Certified Lake Manager by the North American Lake Management Society. He's now one of only five in Canada to hold the - title, which recognizes exceptional training and experience in lake management. 0 In October, we partnered with the oMinistries of the Environment and Natural N Resources to host the Second Biennial Lake w Simcoe Science Forum — a requirement under the Lake Simcoe Protection Plan. The two -day event is an important information exchange, giving our science, research and 6 LAKE SIMCOE REGION CONSERVATION AUTHORITY stewardship teams the opportunity to share their work and hear from other researchers. X We also launched our 2013 Environmental Monitoring Report. While our 2013 Watershed Report Card, published earlier this year, offers a condensed understanding of the state of Lake Simcoe, the Monitoring Report provides greater detail about what we monitor and the trends we're seeing. E In partnership with the Ministry of the Environment, we released the latest report on Phosphorus Loads. The report points to winter rain events as a factor behind higher than average phosphorus loads to Lake Simcoe in 2007 and 2008. With climate change models predicting a greater frequency in winter rain events, adapting to climate change is an important component in addressing phosphorus loads into the future. X 2013 marked a turning point for our Source Water Protection program. With draft policies submitted to the Ministry of the Environment in October 2012, in collaboration with our partners, the Nottawasaga Valley Conservation Authority and the Severn Sound Environmental Association, our efforts turned to preparing municipalities for implementation. 2a7E3 Fr menBxl fi+ICnit �� Repo" «d,pT-}{7Y1 d,Aul �mm \V Cp O N W #yM a r, f J. yy A ° Malk - t� M iglu ��:ny�Rwa:�a. RainScaping - Our market transformation program designed to build more sustainable communities N C) n O CD 0 CD C) CD CD C) CD CD Q TI CD C v \T, V N ' O^^ -1--� O v Taking Action & Generating Interest ■ Through provincial Showcasing Water Innovation funding, LSRCA led two stormwater management retrofits. One was in the Colony Trail subdivision in the Town of East Gwillimbury and the other was Lincoln Pond in the Township of Uxbridge. The project was a partnership with East Gwillimbury, Uxbridge, York Region and the Ministry of the Environment. Built using technologies that are now out of date, the stormwater ponds were contributing to poor water quality in the watershed. The retrofits will help to reduce phosphorus loading to the Lake, and extensive monitoring by LSRCA staff of the water entering and leaving the ponds will contribute to a greater ca) understanding of how the approaches used m may contribute to improving stormwater management within and beyond the Lake oSimcoe watershed. W While many of our Landowner 4 Environmental Assistance Program (LEAP) projects have traditionally supported rural property owners, 2013 marked an expansion into the urban arena, supporting our RainScaping initiative, with a focus on 8 LAKE SIMCOE REGION CONSERVATION AUTHORITY L 'E Landowner Environmental Assistance Program addressing stormwater management in existing developments. In 2013, working in partnership with our watershed municipalities, private landowners, the agriculture and market garden communities, residential groups, environmental stewardship associations, the Lake Simcoe Conservation Foundation, the Ministry of the Environment's Showcasing Water Innovation program and the Lake Simcoe South - eastern Georgian Bay Clean -Up fund, LEAP supported 132 projects at a total project cost of $1.75 million. In 2013, an additional 14 hectares of land within the East Holland River subwatershed has been acquired that expands our Rogers Reservoir Conservation Area and allows us to extend public trails along the East Holland River. Part of the property is in the flood plain and contains approximately 900 metres of the East Holland River, including remnants of N the historic Newmarket Canal. The area also 0 contains threatened and endangered species o including Bobolink and Eastern Meadow Lark. cD Building on the success of the East Holland River project, our stewardship efforts have o turned to the Barrie and Innisfil area, CL focusing on the Lover's, Hewitt's, and Barrie 73 Creeks subwatersheds. In partnership with m the Lake Simcoe Conservation Foundation, cD the City of Barrie, the Town of Innisfil and m other community organizations, the project <' area was selected after a thorough review of Q several reports and subwatershed plans. -1 CD We continue to enhance and upgrade our facilities at Scanlon Creek Conservation Area. • The Lake Simcoe Conservation Foundation `< received $110,000 from the Department of Fisheries and Ocean's Recreational Fisheries oN Conservation Partnerships Program to help fund the re- establishment of a natural creek through the area where the reservoir 0 once existed. An additional $31,200 was received from the Lake Simcoe South - eastern Georgian Bay Clean -Up fund for detailed `< design and agency approval. O 25- The estimated kgs of phosphorus reduction per year as a result of the stormwater retrofit in Holland Landing • Through Trillium funding, the trail network was upgraded substantially with the addition of three kilometres of new trails through pine plantation and the Scanlon Creek valley, and an extension that features a bridge crossing and explores mature hardwood forests. • Friends of Scanlon Creek continued their efforts to enhance the area, improving trail accessibility and signage and constructing and installing additional features at the Discovery Play Garden. Working with the Durham Mountain Bike Association and other volunteers, we built two new sustainable single -track trails in Durham Regional Forest. A professional trail building contractor was retained to develop a new multi -use trail connection, replacing 420 metres of heavily eroded trail C) and connecting the Oak Ridges Trail with a neighbouring properties. W We also renewed our partnership agreement 4 with Durham Region to continue managing the forest for another 10 years and completed the Trails Management Plan, which will guide future trail maintenance and development. ANNUAL REPORT 9 w 0 ' t ' ic 1NTE RNA] IONAI Rlyeftundatlon 2 Sharing & Learning Twinning Initiative Now into the third phase of our Twinning Mission with partners ]IRA, the University of Guadalajara and the Ayuquila - Armeria N Watershed Commission in Mexico, we led two 0 visits to begin hands -on work. C) O After an identification visit in April, LSRCA staff returned in November to work with cD cn our partners, university students and local p community representatives to implement Q remediation work. This included the restoration of 65 metres of riverbank and the planting m of native trees in a local park with the help of school children and members of the local cD 0 community. LSRCA staff also led the installation 2- of five river flow monitoring stations, providing Q the instruction and expertise that will allow our -n partners to expand the network further. CT Twinning overcomes geograpnic v boundaries to guide others towards independence in water management. a' - International RiverFoundation N 0 H act 3 umber of trees planted rduringour W ember Twinning visit 0 uInff W I RP a,:a. - rJ - The number of people in Canada with the designation "Certified Lake Manager', one of whom is our resident limnologist, Dr. Brian Ginn issues in LU c� m We also provided a data management workshop to N familiarize them with the tools and methodology they'll need to use to collect and analyse the data accurately. N Of course all this work requires long range planning and our staff continue to work with our Twinning partners on the development of their own watershed management plan. For more information on the LSRCA- Mexico Twinning, visit www.LSRCA.on.ca /twinning. �S Y /� X a QI W a N W Celebrating Awareness & Fostering Care 12 LAKE' t €. Annually, at our Conservation Awards ceremony, we celebrate the dedication of groups and individuals who contribute to the health of our watershed. A new award category was introduced this year - "Pioneering Green Communities" - recognizing the critical connection between our natural and built environments. Enhancing public understanding of our science and research is an important component of cc cD our work. Our Watershed Report Cards provide a mechanism to report on the state of our owatershed in a user - friendly, plain language N format. In 2013, we moved to a standardized reporting format. This ensures our results can be easily compared with other CAs across Ontario, giving residents an understanding of the overall health of our watershed. This also allows researchers to compare results through the identification of local and regional differences Lf We published three editions of our newsletter, "Lake Simcoe Science" (A Fish Tale, A Tale of Two Rivers and A Local Perspective on Climate Change). The newsletters were also published in Lake Simcoe Living Magazine. We launched a new watershed map, giving residents an easy -to- understand "picture" of our watershed, along with details of our conservation areas and the amenities available. i We actively encouraged the growth of young minds in the pursuit of science by participating as judges and providing prize money for the Simcoe County Science and Technology Fair, the York Region Sci -Tech Fair and the Durham Region Science Fair. As participants in the SPLASH Floating Water Festival in Georgina, we sponsored and provided watershed and low impact development knowledge and expertise to a new initiative known as WaterDragons. This unique student engagement initiative was developed in partnership with the Ladies of the Lake. Students participated in a week -long program focused on low impact development principles and urban design. Taking their newfound knowledge, students applied this learning and designed new sustainable community concepts. Our outdoor and environmental education program continues to thrive, with more than 3,300 students participating in our programming at the Scanlon Creek Nature Centre. Our most popular programs included our very own eco- version of "Amazing Race', "Aquatic Adventures', "Web of Life", "Lost', and "Orienteering." Our week -long Conservation Kids Camp, offered at Sheppard's Bush in Aurora, hosted 205 children through the summer season. Client surveys tell us that students and parents alike, rate the program very highly. Our classroom outreach program reached over 1,300 students across the watershed, from kindergarten to grade 12. Additionally, we reached 4,500 grade 4 students through the 15th Annual York Children's Water Festival, where our learning station focused on watersheds and water movement. During the summer months, we attended 13 fairs and festivals throughout the watershed and IV provided promotional materials for others. These events, such as the Windfall Ecology Festival, Georgina's SPLASH Water Festival and Barrie Ecofest, provide critical outreach opportunities. Smart Conn mu e WORXPLACE -201. W O CD (n O 73 CL cD 73 0 cD CD 0 CD CD 0- —n (D c v �G rn IV 0 I "CL Designation achieved this 3 year as a result of our leadership in providing commuter options for `< our employees N O ANNUAL REPORT 13 Leading Change To Inspire Action r Carrying out our responsibility to protect people and property from flooding, in partnership with our municipalities, we review and issue permits to property owners for work in regulated lands that are considered hazardous, such as floodplain and wetlands. To support a more streamlined process and deliver better customer service to landowners seeking permits or approvals, we provide our services directly from a number of municipal offices. In 2013 we added a service agreement with Innisfil, in addition to our existing agreements with Barrie, Oro- Medonte, Ramara and Uxbridge. Subwatershed planning plays a significant role in the work we do. As part of implementing subwatershed c� plans we undertook a variety of learning partnerships. � In partnership with the University of Guelph, the Ministry of the Environment and the W Town of Aurora, we offered a "Smart About Salt" training and certification program. This program, developed by the Region of Waterloo, is a tool to recognize and reward property owners and snow removal contractors who balance winter safety and environmental protection. LSRCA has taken the first step to achieve certification so we can lead by example and ensure that our parking lot is managed using the best available practices We partnered with TRCA to offer a "Certified Inspector of Sediment C1 Erosion Control" training course. The course trains municipal and private sector professionals on legislation, regulations and best practices related to sediment and erosion control on building sites. Interest was so significant that In collaboration with Saugeen Conservation N and the Dorset Environmental Science Centre, our resident "bug expert', Ray Bolton, co- taught a 3 -day course at Nipissing University on the Identification of Ontario's Benthic- invertebrate Families. The another session is planned for February, 2014. Continuing with the theme of training, we offered a half -day course called "Ditch Day" for municipal road managers. This training provided guidance related to the protection of fish habitat and other sensitive environmental features, while maintaining roadside ditches. In all, 37 staff from 13 municipalities across our watershed attended. 14 LAKE SIMCOE REGION CONSERVATION AUTHORITY ")W u �` rt,5a it course prepares students for the certification exam administered by the Society for Freshwater Science's Taxonomic Certification Program. W 0 CD 0 73 CL CD n 0 CD 0 Leading a positive change in cD office culture, we began rolling out m our "Corporate Culture" initiative m throughout 2013. This initiative CL is designed to build a highly engaged and informed staff complement. Our initial staff survey identified a number of strengths that we will continue to build on to ensure the highest level of service and satisfaction: • Our staff have a strong commitment to our mission and goals • Our staff enjoy their individual work as well as their work with colleagues and supervisors • Our staff place a high value on customer service -1 m v rn IV 0 0 3 G7 v c0 m QI rn 0 N CA) Why ubwatershed Planning? v' Utilizes an iterative /adaptive management approach to solve complex water and water related issues. Trigger Adapt Review Implement L : rmoni�7, Report CAO, Gayle Wood joined professional planning associations from around the world for this year's annual international "World Town Planning Day" online conference. The event took place completely online, as a part of the association's effort to reduce the carbon footprint caused by presenter /participant travel. Gayle participated in a panel along with colleagues from Israel, Australia, Kenya and Poland to discuss urban waterfronts. As part of its management of the expansive Trent - Severn waterway, Parks Canada manages lake levels, including those in Lake Simcoe. In October, LSRCA staff worked with Simcoe North Member of Parliament, Bruce Stanton, to raise awareness around the issue of lake levels management by participating in a standing- room -only public open house that brought various stakeholders together. The open house strengthened understanding of the complexity around the lake -level issue. LSRCA also created and widely distributed a fact sheet on the topic. Shoreline management is another complex issue. While LSRCA plays an important role in regulating shoreline activities, we share that responsibility with a number of other partners. In spring 2013, we took part in a half -day meeting with other regulatory agencies, hosted by the Town of Innisfil, to clarify roles and responsibilities and improve understanding. 0 QTick Fact o 58r000 - The number of "pieces" 3 in our newly consolidated and updated GIS land cover mapping `< CD O ANNUAL REPORT 15 v c0 m 0, 1j 0 N W Financial Summary Revenue $13,629,313 Federal Grants $15,000 0.1% Revenue Generated by Authority $1,594,371 11.7% Provincial Transfer Payments and Grants $3,510,457 25.8% Other Donation - Revenue, Forgivable $364,050 Loan, $223,698 2.7% 1.6% General Levy $3,024,736 22.2% T'1� Special Capital Levy & Municipal Partners, $4,897,001 35.9% Lake Simcoe Conservation Foundation donation funding included in Revenue Generated by Authority = $230,000. This financial information is condensed from the 2013 Board of Directors' approved budget summary. Copies of the complete auditor's report for the year ended December 31, 2013 are anticipated to be available in April 2014 at LSRCA's Head Office at 120 Bayview Parkway, Newmarket. 16 LAKE SIMCOE REGION CONSERVATION AUTHORITY v c� m QI 00 o_ N W Expenditures Net of Internal Fee for Service, Asset Purchases and Amortization: $13,849,680 ($14,829,575 - $957,458 + $300,000 - $322,437) Education & Engagement $835,160 5.6% Protection & Restoratic $5,572,108 37.6% Leadership & Support $3,135,966 21.1% Science & Research $5,286,341 35.7% Principal on forgivable loan Recapture asset purchases Net transfers from reserves Less Amortization Projected Deficit: $187,584 $322,437 $(430,388) $(300,000) ($220,367) ANNUAL REPORT 17 ri 2013 Board of Directors Durham Region (Brock) York Region (Georgina) Regional Councillor /Deputy Mayor Debbie Bath Councillor Phil Craig (Vice Chair, January - October 2013) York Region (King) (Chair, November 2013 - January 2014) Councillor Avia Eek Durham Region (Scugog) York Region (Newmarket) Regional Councillor /Deputy Mayor Bobbie Drew Councillor Dave Kerwin (D (Vice- Chair, November 2013 - January 2014) York Region (at Large) York Region (Whitchurch- Stouffville) Councillor Ken Ferdinands o Mayor Robert Grossi N (Chair, January - October 2013) Durham Region (Uxbridge) (Leave of Absence, November 2013 - January 2014) Regional Councillor Jack Ballinger York Region (Aurorae City of Barrie Mayor Geoffrey Dawe Councillor Barry Ward York Region (East Gwillimbury) City of Barre Mayor Virginia Hackson (Citizen Representative) Mr. Eric Bull 18 LAKE SIMCOE REGION CONSERVATION AUTHORITY _ Town of Bradford West Gwillimbury Councillor Del Crake Town of Innisfil Councillor Maria Baier City of Kr -nm rthp I. al.pfi Councillor Stephen Strangway Town of New Tecumseth Councillor Bruce Haire Township of Oro - Medonte Councillor Dwight Evans Township of Ramara Councillor John O'Donnell � O 0 m CL 71 m CT v �G rn IV 0 0 3 CD O v c� m rn CD O N W Lake Simcoe Regi C® r�fation Auti LSRCA is a local autonomous corporate body, formed in 1951 under the Provincial Conservatic Authorities Act, governed by an eighteen- member board of directors appointed by nine member municipalities. Twenty upper, lower and single tier municipalities lie in whole or in part within the Lake Simco watershed. LSRCXs jurisdiction includes all river and creek systems draining into Lake Simcoe with the exception of those within the Cii of Orillia, the Upper Talbot River System in the City of Kawartha Lakes and First Nations land. J � R S s ANNUAL REPORT 19 N O CD O D Q_ 0 CD CD 0 CD G� CD CL TI CD v N 0 O 3 �i t 0 s�� Lake Simcoe Conservation `' Foundation The Lake Simcoe Conservation Foundation (LSCF) is the leading environmental charity in our watershed, raising funds from private individuals and organizations for the critical environmental programs and projects of Lake Simcoe Region Conservation Authority. In 2013, LSCF achieved the distinguished Imagine Canada���; accreditation after demonstrating the highest standards for sx So public confidence in the nonprofit sector. Website: www.lakesimcoefoundation.ca Email: foundation @LSRCA.on.ca Telephone: 905 - 895 -1281 Toll Free: 1- 800 - 465 -0437 120 Bayview Parkway Newmarket, Ontario BY 4X1 Lake Simcoe Region conservation authority For over 60 years, LSRCA has been working with municipal, community and other government partners, providing leadership in the protection and restoration of the environmental health and quality of Lake Simcoe and its watershed. Website: www.LSRCA.on.ca Email: info @LSRCA.on.ca c� Telephone: 905-895-1281 Toll Free: 1- 800 - 465 -0437 m 120 Bayview Parkway o Newmarket, Ontario BY 4X1 W If you require this document in an alternate format, please contact us at 905 - 895 -1281. ti -r t FSC LOGO anservatbn ONTARIO -- N C7 3 12.d) Severn Sound Environmental Association, correspondence... AGENDA Severn Sound Environmental Association 2013 Fourth Quarterly Meeting January 23, 2014 — 9 AM Town of Midland Council Chambers 575 Dominion Street 1. Welcome and call to order 2. Adoption of Agenda Recommended: That the content of the Agenda for the January 23rd, 2014 meeting of the SSEA Board of Directors be approved as presented. 3. Declaration of pecuniary interest 4. Election of SSEA Chair and Vice Chair Keith Sherman, SSEA Executive Director will conduct the election. General rules apply: a) All nominations require a nominator, not a seconder b) Nominations will be called 3 times before a motion is made to close nomination as accepted. This motion requires a seconder. c) Nominees will be given the opportunity to address the Board of Directors. d) Members can vote by proxy. 5. Adoption of Minutes i) Recommended: That the minutes of the Third Quarter SSEA Joint Services Board Meeting held on October 17th, 2013 be received and approved. ii) Recommended: That the minutes of the Special Ad Hoc Committee meeting held on November 19, 2013 be received and approved. 6. Suspend the SSEA Meeting to allow the SSSPA meeting (See separate agenda) Recommended: That the Fourth Quarter SSEA Joint Services Board Meeting be suspended and reconvened after the SSSPA meeting adjourns. 7. Severn Sound Source Protection Authority Meeting Page 162 of 237 12.d) Severn Sound Environmental Association, correspondence... 8. Reconvene the SSEA Quarterly Meeting Recommended: That the Fourth Quarter SSEA Joint Services Board Meeting reconvene. 9. Fourth Quarterly Financial reports for 2013 i) Recommended: That the Fourth Quarterly Balance Sheet be received and approved. ii) Recommended: That the Fourth Quarterly SSEA Statement of Operations be received and approved. iii) Recommended: That the Fourth Quarterly SSEA Financial Report be received and approved. iv) Recommended: That the Fourth Quarterly Report of Confirmation of Accounts be approved and confirmed as paid. v) Recommended: That the Fourth Quarterly Report of Deferred Revenue be received and approved vi) Recommended: That the Fourth Quarterly Report Forecast of Revenues Report be accepted for information. 10. 2014 SSEA Budget 11. SSEA Strategic Planning - Keith 12. Other Business - SSEA and Town of Midland Relationship and Costs verbal update - Update report on Option 2 for municipal funding presentations. 13. Next Meeting April 17, 2014 Town of Midland Council Chambers 13. Adjournment. Page 163 of 237 Present 12.d) Severn Sound Environmental Association, correspondence... SEVERN SOUND ENVIRONMENTAL ASSOCIATION JOINT MUNICIPAL SERVICES BOARD 2013 THIRD QUARTERLY MEETING October 17th, 2013 Town of Midland Council Chambers Dominion Avenue Midland, ON Approved Minutes for Board Councillor Ron Stevens Deputy Mayor Stephan Kramp Deputy Mayor Pat Marion Councillor Kelly Meyer Mayor Ray Millar Councillor Dave Ritchie Councillor Perry Ritchie Councillor Paul Wiancko Keith Sherman Gail Marchildon SSEA Chair /Township of Severn Town of Midland Town of Penetanguishene Township of Oro - Medonte Township of Tiny Township of Tay Township of Springwater Township of Georgian Bay SSEA ED SSEA OM Regrets Councillor Andrew Hill City of Orillia 1. WELCOME Chair Ron Stevens welcomed the SSEA board 9:00 AM 2. MOTION TO ADOPT AGENDA: Moved by: Ray Millar Seconded by: Kelly Meyer Motion: To adopt the agenda for October 17th, 2013 meeting of the SSEA Board of Directors be approved as amended to move Item # 8 recommendation to Item # 6 (iii). Carried. 3. PECUNIARY INTEREST DECLARATION None declared. 4. REVIEW OF MINUTES AND PAST BUSINESS ii) Moved by: Stephan Kramp Seconded by: Pat Marion Motion: That the minutes of the Second Quarterly SSEA Joint Services Board Meeting held on July 18th, 2013 be received and approved. Carried 1 Page 164 of 237 12.d) Severn Sound Environmental Association, correspondence... In addition: Moved by: Ray Millar Seconded by: Pat Marion Motion: That the minutes of the Special Ad Hoc Committee meeting held on September 12th, 2013 be received and approved. Carried. 5. 2012 Draft Annual Report Moved by: Stephan Kramp Seconded by: Pat Marion Motion: That the 2012 Draft Annual Report be received and approved. Carried. 6. Third Quarterly Accounts i) Moved by: Pat Marion Seconded by: Stephan Kramp Motion: That the Third Quarterly Balance Sheet be received and approved. ii) Moved by: Kelly Meyer Seconded by: Paul Wiancko Motion: That the Third Quarterly SSEA Statement of Operations be received and approved. Recommended: That the revised Projected Municipal Revenue Budget 2014 -2018 report be endorsed by the SSEA Board and this request be presented to each municipal Council by Keith Sherman. No motion. Action Item #1 The board directed Keith Sherman to revise Option #2 to include an additional $25,000.00 to be shared by the 9 partner municipalities due to the increase in administration fees by the Town of Midland. Revised Revenue schedule to be sent to Adhoc committee for approval before making a new presentation to each #2. iv) Moved bv: Rav Millar municipality with new revised Option Seconded by: Dave Ritchie Motion: That the Third Quarterly SSEA Financial Report be received and approved. Page 165 of 237 12.d) Severn Sound Environmental Association, correspondence... V) Moved by: Pat Marion Seconded by: Perry Ritchie Motion: The the Third Quarterly Report of Confirmation of Accounts be approved and confirmed as paid Vi) Moved by: Dave Ritchie Seconded by: Kelly Meyer Motion: That project Healthy Streams be moved to Inactive Projects as of the closing balance for 2012 and a new project be opened as Stream Restoration Project with the approved annual budget of $4,000.00. Vii) Moved by: Kelly Meyer Seconded by: Dave Ritchie Motion: That the Third Quarterly Report of Deferred Revenue be received and approved. Carried. Viii) Moved by: Pat Marion Seconded by: Kelly Meyer Motion: That the Third Quarterly Report Forecast of Revenues be accepted for information. Carried 7. Adjournment Moved by: David Ritchie Seconded by: Kelly Meyer Motion: To adjourn the SSEA meeting Carried. Next meeting: The 4t" Quarter SSEA meeting will be held on January 23, 2014 at 9:00 am at the Town of Midland Council Chambers. Keith Sherman, Executive Director/ SSEA Chair Ron Stevens 3 Page 166 of 237 12.d) Severn Sound Environmental Association, correspondence... SEVERN SOUND ENVIRONMENTAL ASSOCIATION Special Ad Hoc Committee Meeting 2013 -04 November 19, 2013 9:00 AM Town of Midland Midland, ON Approved Minutes for Committee Present Councillor Ron Stevens Mayor Ray Millar Keith Sherman Councillor Kelly Meyer Deputy Mayor Pat Marion Regrets Councillor Paul Wiankco APPROVAL OF PAST MINUTES SSEA Chair /Township of Severn Township of Tiny SSEA ED Township of Oro - Medonte Town of Penetanguishene Township of Georgian Bay MOTION: To approve the minutes of the 3rd Strategic Planning Ad Hoc Committee meeting held on September 12, 2013. Moved by Ron Stevens, seconded by Kelley Meyer. Carried 2. WELCOME 9:00 AM Keith Sherman provided copies of the report to the Town of Midland General Committee on Management /non -union terms and conditions of employment and policy manual dated October 9, 2013. According to the report, the 2014 increase in salary for employees in this category will be 0 %. Keith Sherman also requested details of the additional staff report from the Town of Midland providing the rational for the Town's request for an increase of $25,000 for administrative costs (budget of $30,000). After discussion it was decided to calculate the increase for both the planned surplus and the additional $25,000 to be shared between the municipal partners according to the funding formula. Keith Sherman is to incorporate the rationale and show the calculation of the 2014 amounts requested for each municipality in the budget request letters to be sent out to each municipal partner. NEXT MEETING Next meeting: February 14, 2014 09:00 at the Town of Midland Dominion Board Room. Keith Sherman, Executive Director/ SSEA Chair Ron Stevens Page 167 of 237 12.d) Severn Sound Environmental Association, correspondence... SSEA Balance Sheet Report As of December 31. 2013 Run Date: 22- Jan -2014 Page No: 1 Page 168 of 237 2013 YTD TO December 2012 YTD to December FINANCIAL ASSETS Accounts Receivable 201,393 149,255 Due from Related Parties Total Financial Assets 201,393 149,255 LIABILITIES Accounts Payable and Accrued Liabilities 1,661 29,012 Due to Related Parties 231,297 301,563 Deferred Revenue 131,885 86,172 Employee Future benefits 77,905 77,905 Total Financial Liabilities 442,748 494,652 Net Financial Assets (Debt) (241,355) (345,397) NON FINANCIAL ASSETS Tangible Capital Assets 14,107 14,107 Prepaid Expenses 1,804 1,905 Total Non Financial Assets 15,911 16,012 Accumulated Surplus (Deficit) (225,444) (329,385) Run Date: 22- Jan -2014 Page No: 1 Page 168 of 237 12.d) Severn Sound Environmental Association, correspondence... SSEA Statement of Operations As of December 31, 2013 Run Date: 22- Jan -2014 Page No: 1 Page 169 of 237 2013 APPROVED BUDGET 2013 YTD TO December 2012 YTD to December Revenue Federal Grants 12,448 4,209 Municipal Grants 507,722 418,277 360,012 Provincial Grants 30,000 17,022 36,177 Community and Private Donations 16,942 19,007 20,433 Projects and Recoveries 121,000 96,779 45,538 Funding from Conservation Authority 158,817 228,754 242,018 Interest 713 606 Total Revenues 834,481 793,000 708,993 Expenditures Salaries 671,780 426,589 393,492 Benefits 97,706 93,435 Materials and Office Expenses 25,000 31,812 50,956 Contracted Services 24,000 103,517 133,521 Rents and Financial Expenses 33,914 29,437 30,504 Amortization of Tangible Capital Assets 91810 Total Expenditures 754,694 689,061 711,718 Annual Surplus (Deficit) 79,787 103,939 (2,725) Accumulated Surplus (Deficit), beginning of year (306,012) Prior Period Adjustment (20,651) Accumulated deficit, end of year (225,446) (329,388) Run Date: 22- Jan -2014 Page No: 1 Page 169 of 237 12.d) Severn Sound Environmental Association, correspondence... SSEA Financial Report As of December 31. 2013 Run Date: 22- Jan -2014 Page No: 1 Page 170 of 237 2013 YTD TO December 2013 ANNUAL BUDGET $ BUDGET VARIANCE % BUDGET VARIANCE 2012 YTD ACTUALS 9 SEVERN SOUND 92 SEVERN SOUND ENV ASSOC 990 SEVERN SOUND ENV ASSOC 9000 REVENUE 0220 LSRCA - LK SMCO CONSRVTN AUTH (30,000.00) 0221 ONTARIO SPECIFIC GRANTS (30,000) (30,000.00) 100.00% 0282 CONTR- MUNICIPALITIES (340,865.00) (340,865) (310,864.00) 0283 COMMUNITY /PRIVATE (2,754.00) (4,000) (1,246.00) 31.15% (2,092.00) 0284 PROJECTS (32,048.47) (20,000) 12,048.47 (60.24 %) (8,126.75) 0316 COST RECOVERIES (43,878.04) (40,000) 3,878.04 (9.70 %) (37,391.27) 0322 RECOVERIES (20,853.04) 20,853.04 0631 INTEREST INCOME (713.13) 713.13 (605.66) 0671 SALE OF PUBLICATIONS (20.00) 0910 BILLABLE HOURS REVENUE Total 9000 REVENUE (441,111.68) (434,865) 6,246.68 (1.44 %) (389,099.68) 9010 UNDISTRIBUTED PAYROLL EXPENSE 0910 BILLABLE HOURS REVENUE (92,917.32) 92,917.32 1110 DISTRIBUTED LABOUR (357,840.72) 357,840.72 (346,792.12) 1120 FULL TIME SALARIES 366,712.29 62,000 (304,712.29) (491.47 %) 319,193.78 1130 PART TIME SALARIES 46,003.05 (46,003.05) 59,351.79 1135 STUDENT SALARIES 13,873.61 (13,873.61) 14,944.84 1210 DISTRIBUTED BENEFITS (68,339.46) 68,339.46 (79,594.29) 1219 PAYROLL BENEFITS 97,706.67 (97,706.67) 84,947.42 Total 9010 UNDISTRIBUTED PAYROLL EXPE 5,198.12 62,000 56,801.88 91.62% 52,051.42 9020 OVERALL COORDINATION 1110 DISTRIBUTED LABOUR 62,502.59 69,700 7,197.41 10.33% 68,000.00 1210 DISTRIBUTED BENEFITS 4,978.00 (4,978.00) Total 9020 OVERALL COORDINATION 67,480.59 69,700 2,219.41 3.18% 68,000.00 9030 ADMINISTRATION 1110 DISTRIBUTED LABOUR 40,100.39 61,425 21,324.61 34.72% 45,688.06 1210 DISTRIBUTED BENEFITS 17,833.97 (17,833.97) 19,315.24 2110 AUDIT FEES 5,902.94 6,500 597.06 9.19% 9,504.00 2111 ADMIN FEES 4,308.45 4,500 191.55 4.26% 4,110.36 2120 LEGAL FEES 3,414 3,414.00 100.00% 152.64 3005 INSURANCE 6,416.28 7,000 583.72 8.34% 4,467.56 3020 MEETING EXPENSES 1,007.53 1,500 492.47 32.83% 1,494.31 3022 MILEAGE 461.91 3,000 2,538.09 84.60% 1,163.87 3025 CONFERENCES 1,488.41 3,000 1,511.59 50.39% 2,695.53 3030 TRAINING 356.16 (356.16) 3036 SUBSCRIPTIONS & PUBLICATIONS 48.34 (48.34) 923.48 3040 MEMBERSHIPS & DUES 835.92 (835.92) 3050 OFFICE SUPPLIES 6,084.60 11,500 5,415.40 47.09% 941.90 3053 PRINTING 79.88 100 20.12 20.12% 3060 COPIER COSTS 12.08 (12.08) 40.28 Run Date: 22- Jan -2014 Page No: 1 Page 170 of 237 12.d) Severn Sound Environmental Association, correspondence... SSEA Financial Report As of December 31. 2013 Run Date: 22- Jan -2014 Page No: 2 Page 171 of 237 2013 YTD TO December 2013 ANNUAL BUDGET $ BUDGET VARIANCE % BUDGET VARIANCE 2012 YTD ACTUALS 3070 POSTAGE & SHIPPING 1,053.29 900 (153.29) (17.03 %) 797.52 3075 TELEPHONE 2,178.53 2,500 321.47 12.86% 2,095.90 3080 INTERNET/ ITC 714.28 (714.28) 696.84 3202 SUPPLIES & TOOLS 2,277.89 (2,277.89) 6,627.78 3204 SUPPLIES - HEALTH & SAFETY 1,249.75 1,500 250.25 16.68% 1,442.79 3490 FACILITY RENTAL 11,904.56 12,500 595.44 4.76% 9,465.41 3630 UNLEADED GAS 1,000 1,000.00 100.00% 241.48 4110 BANK INTEREST 499.03 (499.03) 2,804.01 Total 9030 ADMINISTRATION 104,814.19 120,339 15,524.81 12.90% 114,668.96 9106 GIS BASE COVERAGES 1110 DISTRIBUTED LABOUR 35,164.91 56,625 21,460.09 37.90% 50,639.08 1210 DISTRIBUTED BENEFITS 14,065.97 (14,065.97) 14,359.63 Total 9106 GIS BASE COVERAGES 49,230.88 56,625 7,394.12 13.06% 64,998.71 9204 REQUESTS AND REVIEWS 1110 DISTRIBUTED LABOUR 9,923.53 20,000 10,076.47 50.38% 12,209.64 1210 DISTRIBUTED BENEFITS 5,721.36 (5,721.36) 5,787.85 Total 9204 REQUESTS AND REVIEWS 15,644.89 20,000 4,355.11 21.78% 17,997.49 9403 RURAL PROGRAMS 1110 DISTRIBUTED LABOUR 4,018.73 7,000 2,981.27 42.59% 6,570.54 1210 DISTRIBUTED BENEFITS 2,007.47 (2,007.47) 3,931.58 Total 9403 RURAL PROGRAMS 6,026.20 7,000 973.80 13.91% 10,502.12 9531 MONITORING &SURVEILLANCE 1110 DISTRIBUTED LABOUR 26,433.00 38,000 11,567.00 30.44% 21,725.43 1210 DISTRIBUTED BENEFITS 11,567.00 (11,567.00) 12,930.18 Total 9531 MONITORING &SURVEILLANCE 38,000.00 38,000 34,655.61 9535 MONITORING SUPPORT 2183 ZOOPLANKTON ANALYSIS 3,375.00 2210 CONTRACTED SERVICE 13,808.50 14,000 191.50 1.37% 10,579.95 3205 MATERIALS 83.09 Total 9535 MONITORING SUPPORT 13,808.50 14,000 191.50 1.37% 14,038.04 9701 COMMUNICATIONS 1110 DISTRIBUTED LABOUR 29,502.20 32,000 2,497.80 7.81% 24,000.00 1210 DISTRIBUTED BENEFITS 4,425.32 (4,425.32) Total 9701 COMMUNICATIONS 33,927.52 32,000 (1,927.52) (6.02 %) 24,000.00 9999 PSAB ADJUSTMENTS 1219 PAYROLL BENEFITS 8,485.00 3000 DEPRECIATION 9,810.00 Total 9999 PSAB ADJUSTMENTS 18,295.00 Total 990 SEVERN SOUND ENV ASSOC 106,980.79 15,201 91,779.79 603.77% 30,107.67 Total 92 SEVERN SOUND ENV ASSOC 106,980.79 15,201 91,779.79 603.77% 30,107.67 94 SSEA IMPLEMENTATION PROJECTS 990 SEVERN SOUND ENV ASSOC 9805 PENETANG CONST.WETLAND 0283 COMMUNITY /PRIVATE (233.05) Run Date: 22- Jan -2014 Page No: 2 Page 171 of 237 12.d) Severn Sound Environmental Association, correspondence... SSEA Financial Report As of December 31. 2013 Run Date: 22- Jan -2014 Page No: 3 Page 172 of 237 2013 YTD TO December 2013 ANNUAL BUDGET $ BUDGET VARIANCE % BUDGET VARIANCE 2012 YTD ACTUALS 2210 CONTRACTED SERVICE 192.33 3630 UNLEADED GAS 40.72 Total 9805 PENETANG CONST.WETLAND 9813 HONEY HARBOUR SURVEY 0230 PROV MINISTRY GRANT (8,000.00) 8,000.00 0282 CONTR- MUNICIPALITIES (13,312.18) (10,000) 3,312.18 (33.12 %) (21,263.16) 1110 DISTRIBUTED LABOUR 5,000.00 2183 ZOOPLANKTON ANALYSIS 3,996.00 2210 CONTRACTED SERVICE 22,858.25 10,000 (12,858.25) (128.58 %) 12,267.16 Total 9813 HONEY HARBOUR SURVEY 1,546.07 (1,546.07) 9818 WETLANDS EVALUATION PROJECT 0282 CONTR- MUNICIPALITIES (3,889.35) 3,889.35 (3,694.26) 0283 COMMUNITY /PRIVATE (900.00) 1110 DISTRIBUTED LABOUR 2,858.38 5,723 2,864.62 50.05% 3,549.53 1210 DISTRIBUTED BENEFITS 1,030.97 (1,030.97) 1,006.56 3202 SUPPLIES & TOOLS 38.17 Total 9818 WETLANDS EVALUATION PROJE 5,723 5,723.00 100.00% 9820 BEACH MONITORING PROJECT 0282 CONTR- MUNICIPALITIES (1,186.43) (3,150) (1,963.57) 62.34% 1110 DISTRIBUTED LABOUR 2,000 2,000.00 100.00% Total 9820 BEACH MONITORING PROJECT 1,186.43 1,150 36.43 3.17% 9822 NATURAL SHORELINES PROJECT 0230 PROV MINISTRY GRANT (7,752.50) 0282 CONTR- MUNICIPALITIES (3,600) (3,600.00) 100.00% 1110 DISTRIBUTED LABOUR 2,500 2,500.00 100.00% 849.36 1210 DISTRIBUTED BENEFITS 339.74 2210 CONTRACTED SERVICE 203.52 Total 9822 NATURAL SHORELINES PROJEC (1,100) (1,100.00) 100.00% (6,359.88) 9825 LAKE COUCHICHING PROJECT 0282 CONTR- MUNICIPALITIES (31,424.62) (31,200) 224.62 (0.72 %) (46.81) 1110 DISTRIBUTED LABOUR 13,691.20 25,000 11,308.80 45.24% 1210 DISTRIBUTED BENEFITS 2,139.38 (2,139.38) 2210 CONTRACTED SERVICE 14,400.15 (14,400.15) 3202 SUPPLIES & TOOLS 563.07 (563.07) 46.81 3630 UNLEADED GAS 630.82 (630.82) Total 9825 LAKE COUCHICHING PROJECT 6,200 6,200.00 100.00% 9831 HEALTHY STREAMS PROJECT 0230 PROV MINISTRY GRANT 2,225.50 3202 SUPPLIES & TOOLS 4,245.15 Total 9831 HEALTHY STREAMS PROJECT 6,470.65 9834 PREWORK 0230 PROV MINISTRY GRANT (650.00) 0231 PROV GAS TAX FUNDING 0235 CONSERVATION AUTH REV -PROV 1 (25,564.12) Run Date: 22- Jan -2014 Page No: 3 Page 172 of 237 12.d) Severn Sound Environmental Association, correspondence... SSEA Financial Report As of December 31. 2013 Run Date: 22- Jan -2014 Page No: 4 Page 173 of 237 2013 YTD TO December 2013 ANNUAL BUDGET $ BUDGET VARIANCE % BUDGET VARIANCE 2012 YTD ACTUALS 0261 FEDERAL GRANT (2,309.00) 0282 CONTR- MUNICIPALITIES (25.71) 0316 COST RECOVERIES (61,000) (61,000.00) 100.00% 2210 CONTRACTED SERVICE 3022 MILEAGE 672.37 3202 SUPPLIES & TOOLS 1,063.33 3630 UNLEADED GAS 2,545.76 Total 9834 PREWORK 61,000 61,000.00 100.00% 24,267.37 9836 RESERVOIR AREA PROJECT 0282 CONTR- MUNICIPALITIES (5,000) (5,000.00) 100.00% Total 9836 RESERVOIR AREA PROJECT (5,000) (5,000.00) 100.00% 9838 FISH HABITAT PROJECT 0261 FEDERAL GRANT (1,899.61) 1110 DISTRIBUTED LABOUR 1,500.00 3202 SUPPLIES & TOOLS 399.61 Total 9838 FISH HABITAT PROJECT 9839 WELL SURVEY 0283 COMMUNITY /PRIVATE (208.59) 1110 DISTRIBUTED LABOUR 148.99 1210 DISTRIBUTED BENEFITS 59.60 Total 9839 WELL SURVEY 9844 TREE DISTRIBUTION PROJECT 0283 COMMUNITY /PRIVATE (12,253.03) (12,942) (688.97) 5.32% (12,031.29) 1110 DISTRIBUTED LABOUR 4,391.82 12,921 8,529.18 66.01% 4,024.16 1210 DISTRIBUTED BENEFITS 4.77 (4.77) 705.65 2210 CONTRACTED SERVICE 7,629.44 (7,629.44) 3022 MILEAGE 114.91 (114.91) 248.83 3075 TELEPHONE 40.70 (40.70) 3202 SUPPLIES & TOOLS 9.10 (9.10) 6,151.21 3610 VEHICLE REPAIRS & MAINTENANCE 901.44 3630 UNLEADED GAS 62.29 (62.29) Total 9844 TREE DISTRIBUTION PROJECT (21) (21.00) 100.00% 9851 WOODLAND EVALUATION 0282 CONTR- MUNICIPALITIES (8,790.77) (22,600) (13,809.23) 61.10% 1110 DISTRIBUTED LABOUR 3,330.47 15,000 11,669.53 77.80% 1210 DISTRIBUTED BENEFITS 1,332.18 (1,332.18) 2210 CONTRACTED SERVICE 3,224.77 (3,224.77) Total 9851 WOODLAND EVALUATION 903.35 7,600 6,696.65 88.11% 9852 VICTORIA HARBOUR STP SURVEY 0283 COMMUNITY /PRIVATE (4,967.50) Total 9852 VICTORIA HARBOUR STP SURVE (4,967.50) 9853 INLAND LAKES 0230 PROV MINISTRY GRANT (300.00) 300.00 0261 FEDERAL GRANT (1,154.50) 1,154.50 Run Date: 22- Jan -2014 Page No: 4 Page 173 of 237 12.d) Severn Sound Environmental Association, correspondence... SSEA Financial Report As of December 31. 2013 Run Date: 22- Jan -2014 Page No: 5 Page 174 of 237 2013 YTD TO December 2013 ANNUAL BUDGET $ BUDGET VARIANCE % BUDGET VARIANCE 2012 YTD ACTUALS 0282 CONTR- MUNICIPALITIES (2,400.00) (2,700) (300.00) 11.11% (24,118.08) 1110 DISTRIBUTED LABOUR 962 962.00 100.00% 7,417.60 1210 DISTRIBUTED BENEFITS 727.04 2183 ZOOPLANKTON ANALYSIS 5,677.50 2210 CONTRACTED SERVICE 4,138.58 (4,138.58) 11,993.32 3202 SUPPLIES & TOOLS 40.68 Total 9853 INLAND LAKES 284.08 1,738 2,022.08 116.35% 1,738.06 9854 EARLY RESPONSE PROJECT 0231 PROV GAS TAX FUNDING 0235 CONSERVATION AUTH REV -PROV (20,818.63) 20,818.63 (82,971.36) 2210 CONTRACTED SERVICE 20,818.63 (20,818.63) 82,971.36 Total 9854 EARLY RESPONSE PROJECT 9855 ER PROMOTION PROJECT 0231 PROV GAS TAX FUNDING 0235 CONSERVATION AUTH REV -PROV (41,129.47) 1110 DISTRIBUTED LABOUR 26,139.67 1210 DISTRIBUTED BENEFITS 7,238.70 2210 CONTRACTED SERVICE 106.55 3022 MILEAGE 151.12 3070 POSTAGE & SHIPPING 2.99 3075 TELEPHONE 1,885.79 3202 SUPPLIES & TOOLS 1,849.65 3610 VEHICLE REPAIRS & MAINTENANCE 1,585.52 3630 UNLEADED GAS 2,169.48 Total 9855 ER PROMOTION PROJECT 9856 SOURCE WATER IMPLEMENTATION 0231 PROV GAS TAX FUNDING 0235 CONSERVATION AUTH REV -PROV (207,934.63) (158,817) 49,117.63 (30.93 %) (92,353.92) 1110 DISTRIBUTED LABOUR 158,817 158,817.00 100.00% 69,330.06 1210 DISTRIBUTED BENEFITS 13,192.52 2140 BILLABLE HOURS EXPENSES 204,061.10 (204,061.10) 2210 CONTRACTED SERVICE 1,502.51 (1,502.51) 2,158.08 3022 MILEAGE 860.29 (860.29) 781.25 3025 CONFERENCES 3202 SUPPLIES & TOOLS 1,510.73 (1,510.73) 3,579.14 3610 VEHICLE REPAIRS & MAINTENANCE 1,151.44 3630 UNLEADED GAS 2,161.43 Total 9856 SOURCE WATER IMPLEMENTATI 9857 HABITAT RESTORATION PROJECT 0261 FEDERAL GRANT (11,292.58) 11,292.58 1110 DISTRIBUTED LABOUR 15,500 15,500.00 100.00% 2210 CONTRACTED SERVICE 10,562.51 (10,562.51) 3202 SUPPLIES & TOOLS 656.63 (656.63) 3630 UNLEADED GAS 73.44 (73.44) Run Date: 22- Jan -2014 Page No: 5 Page 174 of 237 12.d) Severn Sound Environmental Association, correspondence... SSEA Financial Report As of December 31. 2013 Run Date: 22- Jan -2014 Page No: 6 Page 175 of 237 2013 YTD TO December 2013 ANNUAL BUDGET $ BUDGET VARIANCE % BUDGET VARIANCE 2012 YTD ACTUALS Total 9857 HABITAT RESTORATION PROJE( 15,500 15,500.00 100.00% 9858 RMO PROJECT 0282 CONTR- MUNICIPALITIES (16,408.66) (84,607) (68,198.34) 80.61% 1110 DISTRIBUTED LABOUR 7,051.20 84,607 77,555.80 91.67% 1210 DISTRIBUTED BENEFITS 1,684.48 (1,684.48) 3075 TELEPHONE 108.88 (108.88) 3202 SUPPLIES & TOOLS 633.05 (633.05) 3610 VEHICLE REPAIRS & MAINTENANCE 4,415.70 (4,415.70) 3630 UNLEADED GAS 2,515.35 (2,515.35) Total 9858 RMO PROJECT 9859 STREAM RESTORATION PROJECT 0230 PROV MINISTRY GRANT (8,722.00) 8,722.00 0282 CONTR- MUNICIPALITIES (4,000) (4,000.00) 100.00% 0283 COMMUNITY /PRIVATE (4,000.00) 4,000.00 1110 DISTRIBUTED LABOUR 7,728.52 2,000 (5,728.52) (286.43 %) 1210 DISTRIBUTED BENEFITS 1,548.59 (1,548.59) 2110 AUDIT FEES 77.50 (77.50) 2111 ADMIN FEES 77.50 (77.50) 2210 CONTRACTED SERVICE 4,572.07 (4,572.07) 3075 TELEPHONE 101.00 (101.00) 3202 SUPPLIES & TOOLS 1,666.77 (1,666.77) 3490 FACILITY RENTAL 250.00 (250.00) Total 9859 STREAM RESTORATION PROJEC 3,299.95 2,000 5,299.95 265.00% Total 990 SEVERN SOUND ENV ASSOC 3,040.32 64,586 67,626.32 104.71% 27,386.04 Total 94 SSEA IMPLEMENTATION PROJECTS 3,040.32 64,586 67,626.32 104.71% 27,386.04 Total 9 SEVERN SOUND 1 (103,940.47) (79,787)1 24,153.47 1 (30.27%)l 2,721.63 Total 1 (103,940.47) (79,787)1 24,153.47 1 (30.27 %) 2,721.63 Run Date: 22- Jan -2014 Page No: 6 Page 175 of 237 12.d) Severn Sound Environmental Association, correspondence... Severn Sound Environmental Association Revenues Budget 2013 as of December 31, 2013 Collected 2013 or Invoiced Remaining Budget to Date Georgian Bay 29,481 29,481.00 $0 Midland 44,115 44,115-00 ($0) Orillia 28,625 28,625.00 ($0) Oro- Medonte 38,598 38,598.00 $0 Penetanguishene 33,981 33,981.00 $0 Severn 33,430 33,430.00 ($0) Springwater 29,946 29,946.00 ($0) Tay 39.222 39,222.00 $0 Tiny 63,467 63,467.00 ($0) Municipal sub- total(2) 340,865 340,865.00 ($0) Community /Private 4,000 2,754.00 $1,246 Projects (3) 20.000 32,048.47 ($12,048) Cost Recoveries (4) 40,000 43,878.04 ($3,878) Ontario Specific Grants(5) 30,000 0.00 $30.000 Recoveries (6) 20,853.04 ($14,801) Interest Income 435.57 ($436) TOTAL_ REVENUES 434,865 440,834.12 $83 Special Projects (7) 155,211 (1) Revenues related directly to the Environmental Association which do not include project funds (cash and in -kind) from partners. (2) Municipal share is based on 2007 assessment. (3) Projects administered by the Association (10 %). (4) Work done by the SSEA Office for the Partners and/or others. (5) Administration (6) Prior year Surplus /(deficit) amount (7) Special Projects Salary & Benefits to SSEA NOTE: SUBJECT TO ADJUSTMENT WITH YEAR -END COMPLETION BY TOWN OF MIDLAND Page 176 of 237 12.d) Severn Sound Environmental Association, correspondence... Severn Sound Environmental Association Budget Expenditures 2013 as of December 31, 2013 Salaries & Benefits Undistributed Salaries & Benefits 2013 Total 2013 56,801.88 Deliverable Budget To Date Balance Administration $61,425 $57,934.36 3,490.64 Treasurer expense $4,500 $4,308.45 191.55 Legal fees $3,414 $0.00 3,41400 Audit fees $6,500 $5,902.94 597.06 insurance $7,000 $6,416.28 583.72 Meeting expense $1,500 $1,707.53 - 207.53 Mileage $3,000 $461.91 2,538.09 Conference expense $3,000 $1,488.41 1,511.59 Office Supplies & equip. (304a,30W,3080.3202) $11,500 $3,840.17 7,659.83 Printing &Copying $100 $79.88 20.12 Postage and Shipping $900 $1,053.29 - 153.29 Phones $2,500 $2,178.53 321.47 Space rental $12,500 $11,904.56 595.44 SSEA Vehicle $1,000 $0.00 1,00000 Sampling contracts (sampling boat & analy $14,004 $13,808.50 191.50 Health and Safety $1,500 $1,24975 250.25 Interest $499.03 Sub total: $72,914 $54,899.23 18,513.80 Salaries & Benefits Undistributed Salaries & Benefits $62,000 $5,198.12 56,801.88 Overall Coordination $69,700 $67,480.59 2,219.41 Office administration $61,425 $57,934.36 3,490.64 Database Maintenance $56,625 $49,230.88 7,394.12 Natural Heritage & plan review $20,000 $15,644.89 4,355.11 Monitoring & Surveillance $38,000 $38,000.00 0.00 Rural Programs $7,000 $6,026.20 97180 Water Scientist $32,000 $33,927.52 - 1,927.52 Sub total: $346,750 $273,442.56 73,307.44 Total (not incl. special projects): $419,664 $328,341.79 91,821.24 FINANCIAL SUMMARY FOR 2013 Budget Actual Remaining Revenues $434,865 $440,834.12 - 5,969.42 Expenditures $419,664 $328,341.79 91,322.21 Balance to date $15,201 $112,492.33 - 97,291.63 Special Projects (Salaries & benefits only) $155,211 $108,744.84 46,466 16 Operational Salaries and Benefits $346,750 $273,442.56 73,307.44 Total Salaries & benefits: $501,961 $382,187.40 119,773.60 NOTE; SUBJECT TO ADJUSTMENT WITH YEAR -END COMPLETION BY TOWN OF MIDLAND Page 177 of 237 v c� (D 00 O N CA) Severn Sound Environmental Association 2013 4TH QUARTER THESE 2 COLUMNS ARE A BREAKDOWN OF THE CLOSING BALANCE 2013 PER GL CLOSING BALANCE DETAILS Project OPENING BALANCE @ 12/31/12 FUNDS RECEIVED OR RECEIVABLE EXPENDITURES ADJUSTMENTS CLOSING BALANCE DEBIT BALANCE DEFERRED REVENUE 802 - Ground Water Project (1,998.90) (1,998.90) 1,998.90 805 - Penetang Const Wetland (4,133.16) (4,133.16) 4,133.16 813 - Honey Harbour Survey (92.18) (21,220.00) 22,858.25 1,546.07 1,546.07 818 - Wetlands Evaluation Pro (5,723.20) 3,889.35 (1,833.85) 1,833.85 820 - Beach Monitoring 1,186.43 (1,963.57) (777.14) 777.14 822 - Natural Shorelines Project 717.62 717.62 717.62 825 - Lake Couchiching Project (1,647.95) (39,960.00) 31,424.62 (10,183.33) 10,183.33 837 - Sustainability Plan 0.00 0.00 0.00 838 - Fish Habitat Project (2,019.49) (2,019.49) 2,019.49 841 - SWP Risk Assessment - - 842 - Penetang Harbour Survey - - 844 - Tree Distribution Project (22,930.29) (13,291.07) 12,253.03 1,038.04 (22,930.29) 22,930.29 846 - Early Action Project 0.00 0.00 0.00 847 - Stewardship Project - - 850 - Little Lake Mgt Plan (803.58) (803.58) 803.58 851 - Woodland Evaluation 903.35 (27,200.00) 7,887.42 (18,409.23) 18,409.23 852 - Victoria Harbour Survey - (4,967.50) 4,967.50 - 853 - Inland Lakes 1,738.06 (3,854.50) 4,138.58 2,022.14 2,022.14 854 - Early Response Project (20,818.63) 20,818.63 - 855 - ER Promotion Project - - 856 - Source Water Implementation (945.41) (209,514.47) 207,934.63 (2,525.25) 2,525.25 857 - Habitat Restoration Project (15,500.00) 11,292.58 (4,207.42) 4,207.42 858 - RMO Project - (78,472.77) 16,408.66 (62,064.11) 62,064.11 859 - Steam Restoration Project 12,722.00 16,021.95 3,299.95 3,299.95 TOTALS 72,067.33 413,165.88 354,927.70 6,005.54 124,299.97 7,585.78 131,885.75 INACTIVE PROJECTS REMOVED: 801 - Observer Project 10,425.05 826 - Shore Watch Project (385.07) 831 - Healthy Streams Project 19,971.29 832 - GBI Habitat Project 2,342.78 833 - Flow Project 20,448.55 834 - Source Water Protection 219,177.24 835 - Lead Project 2,008.89 836 - Reservoir Area Project 4,813.14 839 - Well Aware Program (8,908.45) 840 - Municipal Pre - Screening (0.36) 845 - Planning Review Project 265.48 269,627.58 TOTAL @ 12/31/12 197,560.25 IV Q (D G (D 1 73 O 73 CL M n G O n 3 CD D O C7 v O n 0 O (D O n CL (D n 0 22/01 /20 fi 12.d) Severn Sound Environmental Association, correspondence... Forecast of Revenues for 2014 as of January 23, 2014 all and will be added to deferred revenue as they are approved and confirmed (projects are proposed 2014 SSEA Revenues Year Source Request "Community" "Projects" "Recoveries" "Cost Recov" S &B Status Project Sustainabitity C Sustainabitity Project 2014 P- control EGB Monitoring Project 2014 MOE 141995 14200 14200 113596 C Simcoe Co. Env Protection 2014 Simcoe Co 6000 600 60fl 4800 P Shoreline nutrients 2014 ECITrent 3000 300 300 2400 P P Honey Harbour 2014 GB Twp 12000 1200 C Lake Couchiching Survey 2013114 Severn 2500 250 Habitat DFO Rehab 2014 DFO 5000 500 P P Coastal Habitat 2014 ECIU of W 122380 12238 12238 97904 Wetland Restoration Wetland Evaluation 2014 Tiny 25000 2500 2500 C Natural Heritage- Tiny Natural Shorelines 2014 300 300 2400 P EGB Wetland Collaborative 2014 EC/DU 3000 Stewardship FGS Stewardship 2014 ECISDSC 95000 9500 9500 76000 P Shorewatch 2014 HCF 600 P p Stream Restoration Project 2013/14 MNR 5000 P Tree Planting 2014 Simcoe Co 2000 P EnvironMent 2014 FCIOSCIA 2500 2500 4000 C Tree Distribution 2014 LandfSDSC 12000 250 Pollution Prevention Source Protection Well Aware 2014 C Source Protection Plan Impl, 2014 -1 LSRCA 50000 P 2014 -2 LSRCA 50000 Risk Management Services 2014 Munic 91500 9150 9150 54500 P Munic Implementation 2014 Munic P OGS mapping 2014115 OGS Planning Plan Review 2014 Munic 15000 1500 13500 P 2014 Community 500 500 Monitonng PGMN 2014 MOE -EMRB 3000 C COA Monitoring 2013/14 COA -MOE 2500 250 2250 Tnb Fish Biomass Sale of publications 2014 Community 200 200 Fund Raising 2014 Community 3300 653975 3300 4000 52738 18250 48788 355600 Totals 4000 20000 47500 25000 Target Page 179 of 237 12.d) Severn Sound Environmental Association, correspondence... Agency Acronyms CFIP /CWIP MNR Community Fisheries /Community Wildlife Involvement Program COA -MNR Canada- Ontario Agreement - MNR COA -MO'E Canada- Ontario Agreement - MOE County County of Simcoe CWS Environment Canada - Canadian Wildlife Service DFO Department of Fisheries and Oceans EC Environment Canada FCM Federation of Canadian Municipalities GBINP Georgian Bay Islands National Park GC Green Communities Foundation GLSF Environment Canada - Great Lakes Sustainability Fund HCF Huronia Communities Foundation LSRCA (CO) Lake Simcoe Region Conservation Authority (Conservation Ontario) MNR Ministry of Natural Resources MOE Ministry of the Environment NSCFDC North Simcoe Community Futures Development Centre NSSC /S -DSC Simcoe Dufferin Stewardship Council NSSCIA North Simcoe Soil and Crop Improvement Association OGS Ontario Geological Survey PC Parks Canada - Georgian Bay Islands National Park PG-TSW Parks Canada - Trent- Severn Waterway SCCF Simcoe County Christian Farmers SCFA Simcoe County Federation of Agriculture SMDHU Simcoe - Muskoka District Health Unit Trillium Ontario Trillium Foundation U of W University of Windsor Page 180 of 237 12.d) Severn -Sound Environmental Association, correspondence... Severn Sound Environmental Association Revenues Budget 20'14 as of January 23, 2014 Collected 2014 or Invoiced Remaining Budget to Date Georgian Bay $34,864 $0 $34.864 Midland $53,101 $0 $53,101 Orillia $33796 $0 $33,796 Ora - Medonte $46,226 $0 $46.226 Penetanguishene $40,472 $0 $40.472 Severn $39,785 $0 $39.785 Springwater $35.443 $0 $35,443 Tay $47,004 $0 $47,004 Tiny $77.218 $0 $77.218 Municipal sub- total(2) $407,909 $0 $407909 Community /Private $4,000 $0 $4,000 Projects (3) $20,000 $0 $20,000 Cost Recoveries (4) $47,500 $0 $47.500 Recoveries (5) $25.000 $0 $25.000 Interest Income TOTAL REVENUES $504,409 $0 $504,409 Special Projects (6) $155,211 (1) Revenues related directly to the Environmental Association which do not include project funds (cash and in -kind) from partners. (2) Municipal share is based on 2007 assessment. (3) Projects administered by the Association (10 %) (4) Work done by the SSEA Office for the Partners and /or others. (5) Prior year Surplus /(deficit) amount (6) Special Projects Salary & Benefits to SSEA Page 181 of 237 12.d) Severn Sound Environmental Association, correspondence... Severn Sound Environmental Association Budget Expenditures 2014 as at October 17, 2013 Deliverable 2014 Total Budget 2014 To Date Balance Administration $504409 Expenditures $454.409 $0 Treasurer expense $30.000 $0 $30,000 Legal fees $2.500 $0 $2,500 Audit fees $6.500 $0 $6,500 Insurance $7,000 $0 $7,000 Meeting expense $1,000 $0 $1,000 Travel expense $2,500 $0 $2,500 Conference expense $3,000 $0 $3,000 Membership Dues $1,000 $0 $1.000 Office Supplies $5,500 $o $5.500 Printing $100 50 $100 Copier costs $25 SO $25 Postage and Shipping $900 $0 $900 Phones $2,000 $0 $2,000 Internet/IT $700 $0 $700 Supplies & Tools $4,875 $0 $4,875 Supplies Health and Safety $1,250 SO $1,250 Space rental $15,000 $0 $15.000 SSEA Vehicle unleaded gas $2,000 $D $2,000 Sampling contracts (sampling boat & analyses) $15,000 $0 $15.000 Sub total: $100,850 $0 $100.850 Salaries & Benefits Undistributed Salaries & Benefits $21,341 $0 $21,341 Overall Coordination $75,000 $0 $75.000 Office administration $65,746 $0 $65,746 Database Maintenance $64,120 50 $64,120 Natural Heritage & plan review $27,771 $0 $27,771 Rural Programs $8,058 $0 $8.058 Monitoring & Surveillance $42,000 $0 $42,000 Water Scientist $49,523 $0 $49.523 Sub total: $353,559 $0 $353.559 Total (not Incl, special projects): $454,409 $0 $454,409 FINANCIAL SUMMARY FOR 2014 Budget Actual Remaining Revenues $504,409 $0 $504409 Expenditures $454.409 $0 $454.409 Balance to date $50,000 $0 $50,000 Special Projects (Salaries & benefits only) $155,211 $0 $155,211 Operational Salaries and Benefits $353,559 $0 $353.559 Total Salaries & benefits: $508,770 $508,770 Page 182 of 237 12.d) Severn Sound Environmental Association, correspondence... SSEA staff salary budget for 2014 January 23, 2014 The Town of Midland report to General Committee of October 15, 2013 recommended a 0% salary increase for 2014 in the Management /non -union staff category (which includes the SSEA). Recommendation to SSEA Board: That staff salary budget be held at the 2013 rate for 2014 in accordance with the Town of Midland terms and conditions for a 0% salary increase in 2014. Page 183 of 237 12.d) Severn Sound Environmental Association, correspondence... SSEA staff report on The Memorandum of Understanding (MOU) between the Township of Oro - Medonte, NVCA and SSEA January 23, 2014 Prepared by Keith Sherman Purpose of Staff Report: The purpose of this Staff Report is to ask for formal approval from the Severn Sound Environmental Association Joint Municipal Services Board to renew the MOU originally dated November 23, 2011 (Schedule A to Township of Oro - Medonte By -Law No. 2011- 182). Background: The MOU was developed, after a lengthy process facilitated by the Township staff and consultant, in order to agree on service delivery and agency responsibilities within the shared jurisdictional area of the Township draining to Severn Sound (approximately 52% of the Township). The SSEA Board considered signing the final MOU at a special meeting on September 21, 2011. The Township wishes to have confirmation that the MOU is continuing to provide a good working relationship between the three parties. They will be taking up the renewal at a Council meeting in early February. The MOU has helped to establish responsibilities in the shared area and data exchange where necessary. It has included a discount of the levy charged by NVCA to the Township amounting to the SSEA 2011 municipal share for 2011 ($29,490 "to increase on annual basis consistent with % NVCA Levy increase "). The Township continues to be an ongoing, valued member of the SSEA, which was a condition of SSEA entering into the agreement. Recommendation: WHEREAS The tri -party Memorandum of Understanding continues to be of benefit to all three parties in establishing responsibilities within the Township; And WHEREAS the SSEA supports and benefits from the continuation of the MOU; BE IT RESOLVED: that the SSEA Joint Municipal Services Board supports renewal of the agreement for another three years (20014 to 2016 as per section h(7) of the MOU). Page 184 of 237 12.d) Severn Sound Environmental Association, correspondence... SEVERN SOUND ENVIRONMENTAL ASSOCIATION JOINT MUNICIPAL SERVICES BOARD 2013 FOURTH QUARTERLY MEETING JANUARY 23, 2014 MOTIONS 1. ADOPT AGENDA: Moved by: Stephan Kramp Seconded by: Kelly Meyer Motion: To approve the agenda of the 4th Quarterly SSEA Board of Directors meeting as presented. Carried. 2. DEFERRAL OF ELECTIONS: Moved by: Kelly Meyer Seconded by: Andrew Hill Motion: To defer elections of SSEA board chair and vice chair until such time as it can be determined with certainty the rules and procedures that govern elections for the position of chair and vice chair, recognizing that the current chair and vice chair will continue to serve in their respective capacity until resolution. Carried. 3. APPROVAL OF PAST SSEA MINUTES: Moved by: Pat Marion Seconded by: Perry Ritchie Motion: To receive and approve the minutes of the Third Quarter SSEA Joint Services Board meeting held on Oct 17, 2013. Carried. 4. APPROVAL OF PAST AD HOC MINUTES: Moved by: Kelly Meyer Seconded by: Pat Marion Motion: To receive and approve the minutes of the special Ad Hoc Committee meeting held on Nov 19, 2013. Carried. 5. ADJOURN SSEA MEETING TO ALLOW SPA MEETING: 1 Page 185 of 237 12.d) Severn Sound Environmental Association, correspondence... Moved by: Kelly Meyer Seconded by: Perry Ritchie Motion: To adjourn the SSEA Board meeting at 9:50 AM to allow the Severn Sound SPA Meeting to proceed. Carried. 6. ADOPT SPA AGENDA: Moved by: Kelly Meyer Seconded by: Pat Marion Motion: To accept the agenda of the South Georgian Bay Lake Simcoe Source Protection Region as distributed. Carried. 7. ADJOURN SPA MEETING: Moved by: Kelly Meyer Seconded by: Perry Ritchie Motion: To adjourn the meeting of the South Georgian Bay Lake Simcoe Source Protection Region at 11:00 AM. Carried. 6. RECONVENE SSEA MEETING: Moved by: Pat Marion Seconded by: Perry Ritchie Motion: To reconvene the Board meeting of the Severn Sound Environmental Association at 11:01 AM. Carried. FINANCIAL REPORTS: 7. Fourth Quarterly Balance Sheet Moved by: Perry Ritchie Seconded by: Pat Marion Motion: To receive and approve the 2013 Fourth Quarterly Balance Sheet. Carried. 8. Fourth Quarterly Statement of Operations Moved by: Stephan Kramp Seconded by: Perry Ritchie Motion: To receive and approve the 2013 Fourth Quarterly SSEA Statement of Operations. 2 Page 186 of 237 12.d) Severn Sound Environmental Association, correspondence... Carried. 9. Fourth Quarterly Financial Report Moved by: Stephan Kramp Seconded by: Kelly Meyer Motion: To receive and approve the 2013 Fourth Quarterly SSEA Financial Report. Carried. 10. Fourth Quarterly Confirmation of Accounts Moved by: Kelly Meyer Seconded by: Andrew Hill Motion: To receive the 2013 Fourth Quarterly Report of Confirmation of Accounts for information purposes. Carried. 11. Fourth Quarterly Report of Deferred Revenue Moved by: Pat Marion Seconded by: Stephan Kramp Motion: To receive the 2013 Fourth Quarterly Report of Deferred Revenue for information purposes. Carried. 12. 2014 Revenues and Expenditures Moved by: Kelly Meyer Seconded by: Stephan Kramp Motion: To accept the 2014 Revenue and Expenditures Budget for the SSEA. Carried. 13. 2014 First Quarterly Forecast of Revenues Report Moved by: Stephan Kramp Seconded by: Perry Ritchie Motion: To receive the 2014 First Quarterly Forecast of Revenues Report for information. Carried. 14. STAFF SALARY REPORT Moved by: Pat Marion Seconded by: Stephan Kramp Motion: 3 Page 187 of 237 12.d) Severn Sound Environmental Association, correspondence... To hold the SSEA staff salary budget at the 2013 rate for 2014 in accordance with the Town of Midland terms and conditions for a 0% salary increase in 2014. Carried. 15. ORO- MEDONTE MEMORANDUM OF UNDERSTANDING Moved by: Stephan Kramp Seconded by: Perry Ritchie Motion: To receive and approve the following recommendation: WHEREAS The tri -party Memorandum of Understanding continues to be of benefit to all three parties in establishing responsibilities within the Township; And WHEREAS the SSEA supports and benefits from the continuation of the MOU; BE IT RESOLVED: that the SSEA Joint Municipal Services Board supports renewal of the agreement for another three years (2014 to 2016 as per section h(7) of the MOU). Carried. 16. ADJOURNMENT Moved by: Stephan Kramp Motion: To adjourn the SSEA Board meeting at 12:35 PM. Carried. Page 188 of 237 HOUSE OF COMMONS CHAMBRE DES COMMUNES CANADA eidland 504 Dominion Avenue Midland, ON L4R 1P8 Tel: 705 - 527 -7654 Fax: 705-527-7668 Otedlla 575 West Street South Unit 2A Orillia, Ontario L3V 7N6 Tel.: 705 - 327 -0513 Fax.: 705-327-8310 9= Member of Parliament for Simcoe North/ Depute de Simcoe Nord Assistant Deputy Chair of Committees of the Whole/ Vice- president adjoint des comites pl6rders Ottawa Room 528 -N Centre Block Ottawa, Ontario K1A OA6 Tel.: 613 - 992 -6582 Fax.: 613-996-3128 bruce.stanton@parl.gc.ca wwwbrucestanton.ca 13.a) Correspondence dated January 20, 2014 from Bruce Stant... January 20, 2014 Mr. Robin Dunn CAO Township Oro - Medonte 148 Line 7 S Box 100 Oro- Medonte, ON, LOL 2X0 Dear ECe" JAN I am pleased to be in touch with you today, in order to bring to your attention four new funding programs by the Federal Economic Development Agency for Southern Ontario, FedDev Ontario. I have attached information from the FedDev Ontario website, for your information. These programs begin April 1, 2014; however, applications for the various funding envelopes are available now. I encourage you to consider how FedDev Ontario might help your organization to meet your growth and development plans. If I can be of any assistance on this, or any other federal matter, please do not hesitate to be in touch with my office. Sincerely, V ce Stanton mber of Parliament — Simcoe North Assistant Deputy Chair of Committees of the Whole Enclosure (1) Page 189 of 237 a, Government of Canada Lauri& )NGOW MpDgdS G(9ttakeidsJa tiailiyr2O�o2O44JroreEacu wjStant... FedDev Ontario Home > Media Room > News Releases Government of Canada Launches New Initiatives for a Stronger Southern Ontario For immediate release December 6, 2013 Toronto, Ontario —The Honourable Gary Goodyear, Minister of State for the Federal Economic Development Agency for Southern Ontario (FedDev Ontario), today launched the Southern Ontario Prosperity Initiatives (SOPIs), anew suite of initiatives designed to support and develop a stronger, more vibrant southern Ontario economy. The Minister made the announcement at the Innovation 2013 Conference presented by the Alliance for Commercialization of Canadian Technologies (ACCT), accompanied by Mark Adler, Member of Parliament for York Centre. "Our Government is committed to securing long -term economic prosperity and to do so, we will continue to invest in projects and companies where the return on our investment will be of direct benefit to taxpayers and the country," said Minister Goodyear. "The Southern Ontario Prosperity Initiatives mark the next phase of the FedDev Ontario's focus on growing innovative businesses, building strong communities and cultivating the most effective partnerships here in one of Canada's most important economic hubs." These initiatives, created based on feedback from business leaders and stakeholders, build on FedDev Ontario's successes to. -date and send a clear message about the benefits of investing in a strong and prosperous southern Ontario. "Supporting the drivers of growth and job creation is a priority for our Government," said. MP Adler. "That is why we continue to put forth world -class programs and initiatives aimed at giving Canadians the tools they need to prosper." The Southern Ontario Prosperity Initiatives are: • Investing in Business Innovation • Investing in Business Growth and Productivity • Investing in Commercialization Partnerships • Investing in Regional Diversification Each of these initiatives is uniquely designed to help retain, attract and grow businesses in southern Ontario to increase the region's global competitiveness. Over $530 million in funding is available under the SOPIs. See the backgrounders for more information. "We are pleased to have Minister Goodyear speak at this year's conference," said Janet Scholz, President, ACCT Canada. "Our theme this year is 'the changing landscape of partnerships and commercialization,' and it is very clear that the work of FedDev Ontario —past and future —is in line with what we are trying to achieve for all of those in Canadian innovation." "The Ontario Chamber of Commerce is Ontario's Business Advocate," said Allan O'Dette, President, Ontario Chamber of Commerce. "Our work with FedDev Ontario has proven to be beneficial for businesses in Ontario, and we look forward to the next phase of programs and initiatives to support economic growth in Ontario." Created in 2009, FedDev Ontario supports the southern Ontario economy by building on the region's strengths and creating opportunities for jobs and economic growth. In Budget 2013, the Government of Canada demonstrated its continued commitment to workers, families and communities in southern Page 190 of 237 hrtn• / /vA w. fed devontario.ee.ca/eic /site /723.nsf /ena /01923.htm1 2014/01/17 Government of Canada Lau T@wtogpiomd &ne6 rWar9)i2 &ja l=froniPAruQff 16tant... Ontario with the renewal of FedDev Ontario. Economic Action Plan 2013 provides $920 million over five years for the Agency, starting on April 1, 2014. To learn more about the details of new programming, please visit www. Fed DevOntario.gc.ca or call toll -free at 1- 866 - 593-5505. Follow us on Twitter @FedDevOntario. -30- For more information, contact: Stephanie Thomas Director of Communications Office of the Honourable Gary Goodyear 613 - 943 -7599 Media Relations FedDev Ontario 416- 954 -6652 FedDevMedia@Fed®evOntario.gc ca Backgrounders Investing in Business Innovation Initiative The Investing in Business Innovation (IBI) initiative provides mentorship, entrepreneurial support and financing to help new businesses grow and succeed. The initiative is designed to foster a more competitive southern Ontario economy by focusing on providing business support to new entrepreneurs, helping them transform their ideas into globally- competitive products and services, and increasing their access to private sector investment and advice. High - growth businesses and new entrepreneurs are critical to southern Ontario's competitiveness. Support.through IBI increases the potential for businesses to succeed by strengthening angel networks and encouraging the development of partnerships between early -stage businesses and investors so that entrepreneurs have the tools and capital they need to become world - leading innovators. Funding is available through three streams under IBI: Not - For - Profit Organizations Incorporated not - for- profit organizations (NFPs) such as Regional Innovation and Commercialization Centres, incubators, accelerators, angel networks and Community Futures Development Corporations located in southern Ontario, are eligible to apply for projects related to providing entrepreneurial skills development, education, and seed financing to new entrepreneurs and businesses to help them to be investment ready. Eligible applicants will be considered for a non - repayable contribution to a maximum of $20 million per project for up to .100 percent of eligible costs. Funding of up to $10,000 per new entrepreneur may be provided for business training, and matching funding to new start-up entrepreneurs will cover up to 50 percent of eligible costs to start a business, up to a maximum of $30,000. Early -Stage Businesses Canadian incorporated companies located in southern Ontario with funding commitments from angel /venture capital investors, employing fewer than 50 full -time equivalent positions, and whose projects meet the initiative's requirements are eligible to apply for funding under IBI. Eligible early -stage business applicants will be considered for a repayable contribution to a maximum of $1 million per project for up to one -third (33 1/3 percent) of eligible costs. Page 191 of 237 http : / /www.feddevontario.ge.ca/eic /site /723.nsf/eng /01923.html 2014/01/17 Government of Canada Lauri M OBdB ICGtdak@ amuaryn?D o2O4&froreQEuw SStant... Angel Networks Incorporated NFPs network associations representing angel investors in southern Ontario and located in southern Ontario whose activities support the growth of investment funds in the region, may apply. Eligible applicants will be considered for a non - repayable contribution to a maximum of $500,000 for up to 100 percent of eligible costs. Multi -year projects will be considered, however, all project activities must be completed prior to December 31, 2018. . Applications will be accepted and assessed on an ongoing basis and applicants will be notified as their projects are approved. There is a continuous intake application process for IBI, in which applicants must submit an application form. Applicants should refer to the Application Process for details. Greater innovation is one of the critical components to southern Ontario long -term prosperity. By encouraging the development of partnerships with these investors, our Government is helping high - growth start-ups and entrepreneurs secure the tools and capital they need for success. For more information and detailed initiative guidelines, please refer to www.FedDevOntario.gc.ca or call the toll -free telephone number at 1- 866 - 593 -5505. top of page Investing in Business Growth and Productivity The Investing in Business Growth and Productivity (IBGP) initiative focuses on established southern Ontario businesses that have the potential to be global players with innovative and unique opportunities to accelerate growth and support job creation. This initiative supports economic growth and job creation by helping businesses diversify markets and expand facilities, adopt new technologies and processes to improve productivity, and increase business capacity to grow and diversify markets. Funding will be available, under two streams over the next five years, for projects that: • Assist established businesses in their growth through market diversification and expanding facilities; • Increase their adoption of new technologies and processes to improve productivity; and • Increase business capacity to participate in global markets through integration in global value chains. Established small- and medium -sized enterprises (SMEs) will be eligible to apply for a repayable contribution towards eligible costs to a maximum of $20 million per project for up to 25 percent of eligible project costs. Not - for - profit organizations (NFPs) will be eligible to apply for a non - repayable contribution towards eligible project costs to a maximum of $20 million. For projects involving collaborations between NFPs and SMEs, the SMEs must contribute a minimum 50 percent cash contribution to cover 50 percent of project costs. There is'a limit of $100,000 per SME under a project with a NFPs organization. Multi -year projects will be considered, however, all project activities must be completed prior to December 31, 2018. Applications will be accepted and assessed on an ongoing basis and applicants will be notified as their projects are approved.. For SME applicants, there is a two - phased application process in which applicants must first submit a Statement of Intent application form. Upon written direction from the Federal Economic Development Agency for Southern Ontario (FedDev Ontario) that applicants may proceed to Phase II, additional detail and substantiation of the Phase I information will be required. Applicants should refer to the Application Process for details. In the case of NFPs, there is a Page 192 of 237 htrn • / /www_feddevontari o. ge.ca/ei c /site /723.nsf /eng /01923.htm1 2014/01/17 Government of Canada LaA&&.)PGfiVl" iSSpW ftnG(%tetod .Jetiujar(fflr io2-CI44Lfronpapfi4wSStant... single -phase application process in which applicants must submit an application form. Applicants should refer to the Application Process for details. By helping businesses achieve greater scale and improve productivity, IBGP enables businesses to compete globally, while accelerating economic growth and job creation here at home. For more information and detailed initiative guidelines, please refer to www.FedDevOntario.gc.ca or call the toll -free telephone number at 1- 866- 593 -5505. top of page Investing in Commercialization Partnerships Initiative The Investing in Commercialization Partnerships (ICP) initiative supports business -led partnerships with a focus on developing globally- competitive products and services. Increased collaboration among businesses, post- secondary institutions and research organizations narrows the gap between innovation and commercialization. This initiative helps to increase the capacity of existing and emerging innovation ecosystems and the development of competitive economic clusters in southern Ontario. Through ICP, the Federal Economic Development Agency (FedDev Ontario) is encouraging the technology transfer between research and business to help bring new ideas to market. ICP supports large -scale collaborations between the private sector, post- secondary institutions and not - for - profit (NFP) research organizations. The initiative encourages businesses to unlock and capitalize on regional economic strengths and extract greater value from public investments in education and research. Through ICP, FedDev Ontario is contributing to southern Ontario and Canada's position as a global leader in the knowledge economy. Post - secondary institutions, including publicly- funded colleges and universities and incorporated NFPs, including research institutions, and industry associations located in southern Ontario, are eligible to apply under this initiative for non - repayable contributions of up to a maximum of $20 million per project for up to 50 percent of eligible project costs. Eligible projects are business -led and aim to: • Increase the capacity of existing and emerging innovation ecosystems within southern Ontario to collaborate with the private sector; • Create innovative products, technologies and services through business -led collaborations; • Develop commercially- relevant technology platforms; or, • Support the development of a critical mass of research and development commercialization activity in emerging clusters in southern Ontario. Multi -year projects will be considered, however, all project activities must be completed prior to December 31, 2018. Applications will be accepted and assessed on an ongoing basis and applicants will be notified as their projects are approved. There is a continuous intake application process for ICP, in which applicants must submit an application form. Applicants should refer to the Application Process for details. For more information and detailed initiative guidelines, please refer to www.FedDev0ntario.c1c.ca or call the toll -free telephone number at 1- 866 -593 -5505. top of page Investing in Reg.ional Diversification Initiative Page 193 of 237 httn : / /www.feddevontario.gc.ca/eic /site /723.nsf /ena /01923.html 2014/01/17 Government of Canada Laun� eS �l iri�tt' ���s� a tr��oiA i�ai o 2Pe1+froR rp &p5Stant... V e9WMeRWprsfflcatiion (IRD) initiative supports the long -term j e��,gl��� f? er,of�f ivers&U@Wies in southern Ontario communities. IRD leverages u �r assets and local expertise to attract new investment and opportunities for economic growth and development. The initiative brings not - for - profit organizations (NFPs) and private sector /community partners together to build on economic strengths and opportunities to respond to challenges, and develop ways to create competitive and resilient communities. Incorporated NFPs located in southern Ontario, whose mandate includes economic development, are eligible to apply under this initiative for non- repayable contributions of up to a maximum of $20 million per project for up to 50 percent of eligible project costs. Funding is available for projects that: • Enhance business attraction, investment and employment opportunities in southern Ontario regions and communities; • Strengthen regional businesses and clusters with the,goal of economic diversification and sustainability; • Develop and expand collaborative efforts to strengthen regional assets and competitiveness; and • Improve the economic circumstances of communities facing distress. The initiative will support eligible NFPs to undertake activities to diversify the economic base and have a regional impact by working with private sector and other community stakeholders to develop assets, such as: • Diversification of Economic Assets (capacity building) • Industry /sector cluster development and expansion • Human capital retention and attraction • Implementation of community /regional action plans • Business Infrastructure Business incubators Supply chain analysis and development Multi -year projects will be considered, however, all project activities must be completed prior to December 31, 2018. Applications will be accepted and assessed on an ongoing basis and applicants will be notified as their projects are approved. There is a two - phased application process in which applicants must submit a Statement of Intent application form. Upon written direction from the Federal Economic Development Agency for Southern Ontario (FedDev Ontario) that applicants may proceed to Phase II, additional detail and substantiation of the Phase I information will be required. Applicants should refer to the Application Process for details. Southern Ontario's communities and regions have diverse economic strengths, opportunities, gaps and challenges. Through IRD, networks of community partners will be empowered to find the best ideas that will help make these communities stronger. For more information and detailed initiative guidelines, please refer to www. Fed DevOntario.gc.ca or call the toll -free telephone number at 1- 866 - 593 -5505. Date modified: 2013 -12 -06 Page 194 of 237 ,.0 - - - % - - - - -- r.. A a - __ __/_:_/_ +„/'71)2 -fl- Ill, 011 k+—I ')01,d/01 ii 7 spondence regQjffda3 FebDrupary 5 2014 from County o... REGISTRATION FORM Individual registration: $125 Team registration: $400 Spectator: $50 (meals included) Contact name: Business name: Mailing address: City: Postal code: Phone: Fax: Email: Visa/MC: Expiry: Cheque enclosed: ❑ Preferred morning draw time: ❑ 9 a.m. ❑ 11 a.m. Our team name: Member names: $1 COUNTY OF � Georgian Village � MCOE * Participants are eligible to receive a tax receipt for a portion of the registration fee. For more information, contact: Margaret Thibideau, Executive Assistant to the Warden 705 - 726 -9300 ext.1257 maraaret.thibideau @simcoe.ca Paae 195 of 237 spondence t 1 2014 from Count o... ► 1 ► ki ' EVENT INFORMATION Rules 1. Play two 6 -end games. 2. 10 points for a win,1 point for each end scored, 0.5 points for blank end and 0.25 points for each rock scored (maximum 3 points). 3. If the game is tied after 6 ends, Skips will throw one rock to the button for win points only (teams may sweep their own rock but not the opponents). 4. Highest overall scoring team will be named the Warden's Bonspiel Champion. Schedule 1. Registration begins at 8 a.m. 2. Continental Breakfast - 8:30 -10:30 a.m 3. 1stdraw -9a.m. 4. 2nd draw - 11 a.m. 5. Complimentary lunch - 11:30 a.m. - 1:30 p.m. 6. 3rd draw - 1 p.m. 7.4t " draw -3p.m. 8. Awards and Canapes - 5 p.m. Please return this form with your entry fee, payable to the Corporation of the County of Simcoe to Margaret Thibideau, County of Simcoe, 1110 Highway 26, Midhurst, ON LOL 1 XO weekdays between 8: 30 a.m. and 4:30 p.m. COUNTY OF~ GeorgianVillag IMCOEM Page 196 of 237 LIN& TITLE SPONSOR $5,000 Naming presentation of event, logo on all print advertising, on all event signage, and all benefits listed for remaining opportunities. spondence re ' 14 from Count o... ..Ai 1 i 1 ► M ► /i SPONSORSHIP FORM The Georgian Village Fundraising Campaign is currently soliciting sponsors for the Warden's Bonspiel. 4 J � OA GOLD SPONSOR $3,500 Corporate logo in high traffic area inside Curling Club, second poster distribution, on website, & on printed material & digital signage day of event. SILVER SPONSOR $2,000 Corporate logo on signage inside Curling Club, on website, & on printed material & digital signage day of event. BRONZE SPONSOR $1,000 Corporate logo on signage inside Curling Club, on printed material and digital signage day of event. LUNCH SPONSOR $2,500 Corporate logo on signage inside Curling Club, on website, table signage and digital signage during event. CANAPES SPONSOR $2,500 Corporate logo on signage inside Curling Club, on website, table signage and digital signage during event. COUNTY OF SIMCOE SHEET SPONSOR $500 Corporate logo on signage inside the rink, on printed material and digital signage day of event. GeorgianVillage BUTTON SPONSOR $100 Corporate logo on signage inside the rink, and on digital signage during event. * Participants are eligible to receive a tax receipt for a portion of the registration fee. SILENT AUCTION DONATIONS Company name on description for product donation for Silent Auction. For more information, contact: Margaret Thibideau, Executive Assistant to the Warden 705 - 726 -9300 ext. 1257 Page M6ft.#�bideau @simcoe.ca sponder 0 SPONSOR; Contact name: Business name: Mailing address: City: Phone: Email: Credit Card #: Visa/MC Please check sponsorship level: Title Sponsor - $5,000 ❑ Gold Event Sponsor - $3,500 ❑ X Silver Event Sponsor - $2,000 ❑ X Bronze Event Sponsor - $1,000 ❑ X Lunch Sponsor - $2,500 ❑ Postal code: Fax: Expiry: Cheque enclosed: ❑ Canapes Sponsor - $2,500 ❑ Sheet Sponsor - $500 ❑ X Button Sponsor - $100 ❑ X Silent Auction Donations ❑ X Item Description: Total donation: Please return this form with your entry fee, payable to the Corporation of the County of Simcoe to Margaret Thibideau, County of Simcoe, 1110 Highway 26, Midhurst, ON LOL 1 XO weekdays between 8: 30 a.m. and 4:30 p.m. GeorgianVillage For more information, contact: SI COUNTY OF MCOE 1 l Margaret Thibideau, Executive Assistant to the Warden 705 - 726 -9300 ext. 1257 * Participants are eligible to receive a tax receipt for a portion of the registration fee. margaret.thibideau @simcoe.ca Page 198 of 237 13.b) Correspondence received February 5, 2014 from County o... GeorgianVillagc -- COUNTY OF ,4z- t/ , C� SIMCOE,� Z� ziaz,- * �muimiMf� k CHALLE 'RE Ea 0 WARDEN'S BONSPIEL IN SUPPORT OF THE GEORGIAN VILLAGE FUNDRAISING CAMPAIGN 1 The County of Simcoe is issuing a challenge to our local municipalities: Collect pledges in support of the Georgian Village Fundraising Campaign. The municipality that raises the most money by March 14, 2014 will be crowned the winner. *Participation in the Bonspiel is not required. For more information on this challenge, contact: Margaret Thibideau, 705 - 726 -9300 ext.1257 Page 199 of 237 13.b) Correspondence received February 5, 2014 from County o... WARDEN'S BONSPIEL -. IN SUPPORT OF THE GEORGIAN VILLAGE ' FUNDRAISING CAMPAIGN ' MARCH 19, 2014 PENETANGUISHENE CURLING CLUB ' MUNICIPAL CHALLENGE PLEDGE FORM The event runs from 8 a.m. to 6 p.m. Event name: on March 19, 2014 Contact name: Work phone: Home phone: Mailing address: City: Province: Postal Code: Email: Full Name Street Address Postal Pledges Collected & city Code Please specify cash, cheque, Visa or MC COUNTY OF S1MCOOE _ S ..� GeorgianVillage � l Page 200 of 237 spondence q INDIVIDUAL PLEDGE FORM The event runs from 8 a.m. to 6 p.m. on March 19, 2014 Event name: Contact name: Work phone: Home phone: Mailing address: City: Province: Postal Code: Email: ntv o... Full Name Street Address & City Postal Code Pledges Collected Please specify cash, cheque, Visa or MC COUNTY OF SIMCOE S *The individual that raises the most money will receive an Pad. * *Municipal challenge participants are not eligible to win the individual prize GeorgianVillage '4- , 7111-lT� Page 201 of 237 COUNTY OF SIMCOE �' January 28, 2014 13.c) Correspondence dated January 28, 2014 from Cal Patters... County of Simcoe Main Line (705) 726 9300 Office of the Warden Toll Free 1 866 893 9300 1110 Highway 26, Fax (705) 725 1285 Midhurst, Ontario LOL 1X0 Web: simcoe.ca rt Mayors and Council of County of Simcoe Municipalities Mayors and Council of the Cities of Barrie and Orillia Dear Mayor and Council: RE: County of Simcoe 10 Year Affordable Housing and Homelessness Prevention Strategy Working Group At the County Council session held January 28, 2014, Council approved a recommendation from the Committee of the Whole to adopt a 10 year affordable housing and homelessness prevention strategy for the County of Simcoe. At the same session, Council approved recommendations regarding the membership of a working group to be established to take the lead role in developing and overseeing an implementation plan for the consideration of Committee and Council that will achieve the objectives of the strategy and include detailed timelines. The following are the recommendations related to the establishment of the 10 Year Affordable Housing and Homelessness Prevention Strategy Working Group: and "THAT municipal representatives to the working group be selected based on geographic areas of the County of Simcoe and six non - municipal members be selected based on expertise rather than geographic location." "THAT the Mayors and Deputy Mayors of the geographic regions, including the Cities of Barrie and Orillia, identified within Item CCW 14 -024 be requested to put forward the name of a representative, by February 28, 2014, to represent each of those regions on the Working Group." The six geographic areas approved for the structure of the Working group, are North Simcoe, South Simcoe, East Simcoe, and West Simcoe, as well as the cities of Barrie and Orillia. .../2 OOW- 003 -001 Page 202 of 237 13.c) Correspondence dated January 28, 2014 from Cal Patters... Mayors and Deputy Mayors Simcoe County Municipalities Mayors of Barrie and Orillia January 28, 2014 Page 2 The geographic regions are defined as follows: • North Simcoe municipal representative would represent the towns of Midland, Penetanguishene and the townships of Tay and Tiny. • South Simcoe municipal representative would represent the towns of Bradford West Gwillimbury, Innisfil and New Tecumseth and the townships of Essa and Adjala- Tosorontio. • West Simcoe municipal representative would represent the towns of Collingwood and Wasaga Beach and the townships of Clearview and Springwater. • East Simcoe municipal representative would represent the townships of Oro - Medonte, Ramara and Severn. • City of Barrie municipal representative • City of Orillia municipal representative A copy of Item CCW 14 -024, the document that includes the full 10 year Affordable Housing and Homelessness Prevention Strategy document, is enclosed for your reference. We would appreciate it if you would collaborate with the municipalities within your geographic region noted above in order to put forward the name of a person who will represent your collective area on the working group. Your representative may be an elected official or a senior staff member. We kindly ask that you give this matter your consideration and submit the name of a representative for your area to the County of Simcoe Clerk's Office by February 28, 2014. Thank you for your participation in this initiative. Yours truly, Cal Patterson Warden C: Clerks of Simcoe County Municipalities T. Talon, General Manager of Social and Community Services C. Kytayko, Director of Social Housing Page 203 of 237 13.c) Correspondence dated January 28, 2014 from Cal Patters... COUNTY OF SIMCOF COUNTY OF SIMCOE To: COMMITTEE OF THE WHOLE Section: Human Services - Social Housing Item Number: CCW 14 -024 Meeting Date: January 14, 2014 Subject: County of Simcoe 10 -Year Affordable Housing and Homelessness Prevention Strategy— Amended Recommendation: THAT the revised document titled Our Community 10 -Year Affordable Housing and Homelessness Strategy, attached as Schedule 3 to Item CCW 14 -024, be approved; AND THAT direction be provided to staff, with respect to the composition of the Working Group as detailed in Item CCW 14 -024. Executive Summary: On June 25, 2013, Simcoe County Council approved in principle, Our Community 10 -Year Affordable Housing and Homelessness Prevention Strategy. The strategy was then submitted to the Ministry of Municipal Affairs and Housing for review and comment. On November 14, 2013, a special meeting of Council was held to evaluate the 10 -Year Affordable Housing and Homelessness Strategy and make modifications as deemed appropriate by Council. As a result of that meeting, staff was directed to incorporate directions, priorities, actions and related matters as discussed by Council, into the draft 10 -Year Affordable Housing and Homelessness Prevention Strategy for consideration and final approval by Council in January 2014. Staff was also requested to prepare a report for Council in January 2014 outlining options for the composition of the working group. Item CCW 14 -024 details the changes made to the 10 -Year Affordable Housing and Homelessness Prevention Strategy as a result of the November 1411 meeting, and provides options for the Working Group as requested. Page 204 of 237 13.c) Correspondence dated January 28, 2014 from Cal Patters... January 14, 2014 Committee of the Whole CCW 14 -024 Page 2 Background /Analysis /Options: On June 25, 2013, Simcoe County Council approved in principle, Our Community 10 -Year Affordable Housing and Homelessness Prevention Strategy. The Strategy was then submitted to the Ministry of Municipal Affairs and Housing for review and comment. As per Item CCW -13 -111 (November 2013), feedback on the Strategy was sought via a survey and five open houses and a summary of the comments received from all sources was summarized for consideration by Council at its special meeting on November 14, 2013. The outcome of the day resulted in a reaffirmation of the moving forward model, and staff direction to make modifications to the Strategy as summarized in Schedule 1. In addition, it is the understanding of staff that the target identified in the Moving Forward model of 2,685 is to be reviewed in two years time. All changes and additions to content within the Strategy were recorded, and may be reviewed in Schedule 2. An updated version of Our Community 10 -Year Affordable Housing and Homelessness Strategy is attached as Schedule 3. In addition to modifying the Strategy as directed, staff was requested to outline options for the composition of the working group that will develop action plans to implement the Strategy. It was the understanding of staff that the originally proposed Working Group composition, in which each lower -tier municipality and the cities of Barrie and Orillia would appoint an elected official or senior staff member to be responsible for liaising with the Working Group, would result in too large of a group. As a result, two alternative options are outlined below for consideration by Council. Option 1: Centralized Working Group One option for the configuration of the Working Group is a centralized structure, comprised of municipal partners (elected officials and senior staff), as well as community representatives from the public, private and non - profit sectors. Ideally, this group would not exceed twelve members; this is the size of group proven most successful for effective decision - making as suggested by OrgCode Consulting Inc., at the November 14, 2013, special meeting of Council. To ensure county -wide representation and better understanding of the diverse needs of communities across Simcoe County, municipal representation on the Working Group should be inclusive of urban and rural, as well as regional. For tailored solutions to local challenges, municipal representatives should liaise, where applicable, with local Housing Committees and the municipalities they represent. Additionally, membership on a Centralized Working Group should include representatives from the public, private, and non - profit sectors; these representatives would ideally present from larger organizations working county -wide in scope, or sector associations operating county -wide, to ensure that input sought and information disseminated is done so county -wide. Page 205 of 237 13.c) Correspondence dated January 28, 2014 from Cal Patters... January 14, 2014 Committee of the Whole CCW 14 -024 Page 3 Municipal representatives could be selected in one of two ways: Council may wish to have nominations come forward for municipal representatives for municipalities in the North, South, East, and West, as well as the cities of Barrie and Orillia. Alternatively, Council could appoint members from County Council to participate on this Working Group. It is further recommended that a member of Council be elected or appointed to chair the Working Group. Frequency of meetings: it is anticipated that initially monthly meetings would be required to ensure effective development of an implementation plan. County staff from Social and Community Services, as well as the Planning and Finance Departments would provide resources to support the Working Group; it is anticipated that the current staffing model is sufficient to support this working group model. The size and demographics of a Centralized Working Group will allow it to effectively achieve quorum, engage in focused discussions, and reach consensus on action items in a timely manner. Additionally, a Centralized Working Group will be able to develop a unified approach; providing consistency and inclusivity for residents county -wide. Although composition of a Centralized Working Group would include municipal representatives from each of the six areas identified above; who would be responsible for liaising with the municipalities they represent, as well as any housing committees in their area, it does not include direct representation from all sixteen member municipalities. Option 2: Sub - Reaional Committees under a Centralized Steerina Committee This approach would see the establishment of a number of sub - regional committees that would inform a Centralized Steering Committee. Ideally the membership for the sub - regional committees would consist of no more than twelve members, and would include elected officials and /or senior municipal staff, as well as representatives from the public, private, and non - profit sectors that can best represent their sub - region. It is recommended under this model that sub - regions be developed for North, South, East, and West Simcoe, as well as the cities of Barrie and Orillia. North Simcoe: This sub - regional committee could consist of representatives from the towns of Midland and Penetanguishene, and the townships of Tay and Tiny. West Simcoe: This sub - regional committee could consist of representatives from the towns of Collingwood and Wasaga Beach, and the townships of Clearview and Springwater. East Simcoe: This sub - regional committee could consist of representatives from the townships of Oro - Medonte, Ramara and Severn. South Simcoe: This sub - regional committee could consist of representatives from the towns of Bradford West - Gwillimbury, Innisfil, and New Tecumseth and the townships of Essa, Adjala- Tosorontio. City of Barrie: This sub - regional committee could mirror the above composition, as appropriate for the City of Barrie. (Alternatively, the Town of Innisfil and /or Township of Essa could be included in this sub - regional committee). City of Orillia: This sub - regional committee could mirror the above composition, as appropriate for the City of Orillia. Alternatively, Orillia could be included in the East Simcoe sub - regional committee, which would result in only 5 sub - regional committees) Page 206 of 237 13.c) Correspondence dated January 28, 2014 from Cal Patters... January 14, 2014 Committee of the Whole CCW 14 -024 Page 4 Under the sub - regional committee structure it is recommended that each municipality nominate an elected official or senior staff representative to sit on the appropriate sub - regional committee; and that each committee appoint one of its municipal representatives as chair; to also be a member of the Centralized Steering Committee. Membership on the Centralized Steering Committee could include representatives from the public, private, and non - profit sectors; these representatives would ideally present from larger organizations working county -wide in scope, or sector associations operating county -wide, to ensure that input sought and information disseminated is done so county -wide. Ideally, this committee would exceed no more than 12 members. It is further recommended that a member of Council be elected or appointed to chair the Centralized Steering Committee. Frequency of meetings: It is anticipated that initially monthly meetings would be required to ensure effective development of an implementation plan. County staff from Social and Community Services, as well as the Planning and Finance Departments would provide staff resources to support this model, however, with five or six sub - regional committees; in addition to the Centralized Steering Committee this could pose a challenge with respect to County staff resources. The sub - regional model supports involvement from all municipal partners and would be well positioned to develop locally tailored implementation plans, however, some municipalities identified within this model may already have a housing committee of their own and may not be interested in restructuring their resources to fit this model. Next Steps: Staff are requesting that direction be provided with respect to the two options provided above. Additionally, should Option 2 be selected, staff are seeking direction as to whether five or six sub - regional groups should be supported, and whether the Town of Innisfil /Township of Essa should be included in the South Simcoe sub - regional committee, or included with the City of Barrie to form a Central sub - regional committee. Financial and Resource Implications: The Working Group will be responsible for identifying financial and resource implications related to the implementation of the Strategy which will be forwarded to County Council for consideration Relationship to Corporate Strategies: This Item is related to Council's 2013 Strategic Direction: Growth Related Service Delivery: Create and strengthen partnerships with key stakeholders to support communities through the delivery of sustainable services. Specifically, the Social and Community Services strategic initiative: • To develop a 10 year housing and homelessness plan. Page 207 of 237 13.c) Correspondence dated January 28, 2014 from Cal Patters... January 14, 2014 Committee of the Whole CCW 14 -024 Page 5 Reference Documents: Our Community 10 -Year Affordable Housing and Homelessness Prevention Strategy CCW 13 -111 Attachments: Schedule 1 - Summary of Amendments and Key Directions to the Affordable Housing and Homelessness Strategy Schedule i.pdf Schedule 2 — Changes Applied to Our Community 10 -Year Affordable Housing and Homelessness Prevention Strategy document. Schedule 2.pdf Schedule 3 —Our Community 10 -Year Affordable Housing and Homelessness Prevention Strategy, December 2013 (amended). Schedule 3.pdf Prepared By: Brittany Doner, Project Consultant, Social and Community Services Approvals: Date Cathy Kytayko, Director, Social Housing December 18, 2013 Terry Talon, General Manager, Social and Community Services December 20, 2013 Trevor Wilcox, General Manager, Corporate Performance January 1, 2014 Mark Aitken, Chief Administrative Officer January 1, 2014 Page 208 of 237 13.d) Correspondence dated February 7, 2014 from Association... From: AMO Communications fmailto:communicate (- )..amo.on.cal Sent: Friday, February 7, 2014 2:53 PM To: Dunn, Robin Subject: Joint and Several Liability - Municipal Action Needed TO THE IMMEDIATE ATTENTION OF THE CLERK AND COUNCIL February 7, 2014 Recent Developments in Joint and Several Liability — Municipal Action Needed Two recent developments are worthy of the immediate written support of municipal councils and municipal solicitors. The first is a private member's resolution introduced by Randy Pettapiece, MPP for Perth - Wellington. It calls on the government to implement comprehensive reform to joint and several liability by June 2014. Debate on this motion is scheduled for February 27, 2014. While a resolution of the Ontario Legislature is not a specific legislative plan, it does capture the spirit of municipal concerns. Mr. Pettapiece has written directly to all councils seeking your support; AMO encourages your reply. Of immediate significance, the Ministry of the Attorney General has recently written to members of the legal community seeking their input on two specific proposals under consideration. Feedback is due by February 14, 2014. The proposals include a modified version of proportionate liability that applies in cases where a plaintiff is contributorily negligent (the Saskatchewan model). Also under consideration is a limit on awards such that a municipality would never be liable for more than two times its proportion of damages (the Multiplier model). AMO supports the adoption of both of these measures. This is a positive development for municipalities and a step in the right direction. The adoption of both reforms would be a significant incremental step to addressing a pressing municipal issue. The written support of municipal councils and solicitors is requested. Below is a draft letter for municipalities to submit to the provincial government by February 14, 2014. Please add your voice of support. As you know, municipal governments have long advocated for liability reform because the legal regime of joint and several liability makes municipalities and property taxpayers an easy target for litigation. It has been two years since AMO conducted the first ever municipal insurance survey, which found that municipal liability premiums had increased 22 per cent over 5 years and 4 years since AMO presented a comprehensive report detailing municipal challenges to the Attorney General. We have argued for some time that the heavy insurance burden and legal environment is unsustainable for Ontario's communities. AMO Contact: Matthew Wilson, Senior Advisor, mwilson a().amo.on.ca - 416.971.9856 ext. 323. Page 209 of 237 13.e) Correspondence dated January 29, 2014 from Brenda Clar... wwww""n' ft�� County of Simcoe Main Line (705) 726 - 9300 COUNTY OF Clerk's Department Toll Free 1- 866 - 893 - 9300,, SIMCOE 1110 Highway 26, Fax (705) 726 -3991 °^ Midhurst, Ontario LOL 1X0 simcoe.ca °� u rMMM January 29, 2014 FEB 0 G 1014 0RO -M ty,., Township of Oro - Medonte Box 10, 148 Line 7 South -- -- Oro, Ontario LOL 2X0 A NOTICE PURSUANT TO THE COUNTY OF SIMCOE TREE CUTTING BY -LAW NO. 5635, WITH RESPECT TO AN APPLICATION FOR SPECIAL PERMIT TO REMOVE TREES Re: Mike McGill, 1495 Line 3 North, Oro - Medonte TAKE NOTICE that an application has been received from Mike McGill for a 'Special Permit' pursuant to the County of Simcoe By -law No. 5635. The subject land is located within Concession 4, West Part Lot 11, of Oro - Medonte Township, County of Simcoe. The landowner states that the purpose of this application is to allow the owner to clear approximately 18 acres (7.3 hectares) of trees to increase available agricultural area. Pre - consultation, in cooperation with the Nottawasaga Valley Conservation Authority (NVCA), has resulted in adjustments to the original application to provide adequate setbacks to streams and wetlands. The revised area is represented on the attached map and is agreed to by the landowner. Should you have any concerns in this regard, please direct written comments by February 14, 2014 to the County of Simcoe By -Law department at the above address, attention to: Larry Barrette, Forest Conservation By -Law Officer. Please be advised that any comments received may be included in a report to Council regarding this application, and as such are available to the public. Should you wish to be notified of Council's decision regarding this application, please contact Mr. Larry Barrette, Forest Conservation By -Law Officer. Sincerely, Brenda Clark Clerk, County of Simcoe Encl. XACorporate Services \Forestry\BY -LAW, Tree Cutting \Special Permits \2014 CCO- 003 -001 Page 210 of 237 COUNTY Schedule 1: -� FORESTS i Committee of the Whole CCW 14 -0_ w _ �r Page 1 t_: /WD ve a O <D 0 CL Q (D Ord C c \ r= N IV n�� y p 4 r ME (D D Q �' Proposed Cut Boundary Provincially Significant Wetland F�MCOUNTYOF ' `W ^ t Protected - Stream Setback MNR Unevaluated Wetlands mom For the Gnaln Goal ° Subject Property County Forest Tracts ~ Greenlands Assessment Parcel .. wr"ar o" ANSI ME (D D Q 13.f) Correspondence dated February 7, 2014 from Transport C... From: Young, Jeffrey <ieffrey.young(cDtc.gc.ca> Sent: Friday, February 7, 2014 2:36 PM To: Dunn, Robin; Ball, Jerry Cc: Williams, Duwayne; 'Rusty Burton'; 'Allan Mielke' Subject: Roadway Sightlines at CP Rail Mile 79.12 Mactier Subdivision and Oro - Medonte Line 5 Railway Crossing Transport Transports Canada Canada 4900 Yonge Street 3rd Floor North York, Ontario M2N 6A5 February 7, 2014 Our File Number: 9158072 Robin Dunn Chief Administrative Officer Jerry Ball Director, Transportation & Environmental Township of Oro - Medonte 148 Line 7 South Oro, ON LOL2X0 Re: Railway crossing of CP Rail Mile 79.12 Mactier Subdivision and Oro - Medonte Line 5 On February 5, 2014, Transport Canada inspected the railway crossing at grade located at Oro - Medonte Line 5 and Canadian Pacific Railway Mile 79.12 Mactier Subdivision. The inspection reveled that the eastward sightlines along the Line 5 roadway to the grade crossing warning system is blocked by vegetation and earth embankments which restricts to the sightline to the crossing to 50m. Oro - Medonte Road Line 5 is a rural roadway. As no speed tabs were observed on the road, the posted speed limit of the roadway is considered 80Km /h. The recommended safe stopping distance (SSD) under Transport Canada 2002 RTD- 10 manual and the Canadian Geometric Design Guide for a 80 Km /h roadway is 140m for passenger cars. Providing visibility for an oncoming car to the railway's automated crossing warning system throughout the entire safe stopping distance (SSD) in an crucial part of the effectiveness of any crossing warning system. Page 212 of 237 13.f) Correspondence dated February 7, 2014 from Transport C... For your reference, I have included a link to Transport Canada's 2002 Version of the RTD -10 Manual. For further information of calculating the Safe Stopping Distance, please reference Section 1.2.5.2 of the Geometric Design Guide for Canadian Roads published by the Transportation Association of Canada. In addition, please find attached pictures taken during the inspection. RTD -10 Draft Standards http: / /www.tc.gc.ca /eng /railsafety /guideline -rtd 10 -500. htm Please advise Transport Canada within 14 days of your action plan to address this deficiency. Please do not hesitate to contact me should you have any questions. Sincerely, Jeffrey Young, CET Regional Railway Signal Systems Inspector Transport Canada - Surface 4900 Rue Yonge Street North York, Ontario M2N 6A5 Telephone: (416) 973 -5902 Fax: (416) 973 -9907 Cell: (416) 985 -5754 Email: Jeff rey.Young(utc.gc.ca Road /Railway Grade Crossings http: / /www.tc.gc.ca /eng /railsafety /railsafety- 333.htm SMS Information http://www.tc.qc.ca/eng/railsafety/guide-sms.htm. Page 213 of 237 r fi R U 1IA AL ti a _ _ -'`� .. "A �%• ;��; +F• Y ._. J i',. yam'.. ' - J Al- -1 ic R U 1IA 15.a) A By -law to Authorize the Execution of a Lease Agreeme... The Corporation of the Township of Oro - Medonte By -Law No. 2014 -019 A By -law to Authorize the Execution of a Lease Agreement Between The Corporation of the Township of Oro - Medonte and the Huronia Nurse Practitioner— Led Clinic From March 1, 2014 to February 28, 2019 and to Repeal By -Law Nos. 2011 -129 and 2011 -147 Whereas Section 5(3) of the Municipal Act, 2001, S. 0. 2001, c.25, as amended, provides that a municipal power, including a municipalitiy's capacity, rights, powers and privileges under Section 9, shall be exercised by by -law unless the municipality is specifically authorized to do otherwise. And Whereas Section 9 of the Municipal Act, 2001, S. 0. 2001, c.25, as amended, provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act. And Whereas Section 224 of the Municipal Act, 2001, S. 0. 2001, c.25, as amended, provides that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council. And Whereas Council deems expedient to enter into a lease conditional upon execution by the HNP -LC Board of Directors per Motion No. C140205 -4 at its February 5, 2014 Council meeting. Now Therefore the Council of the Township of Oro - Medonte hereby enacts as follows: 1. That the Mayor be authorized to execute the Lease, attached hereto as Schedule "A" and forming part of this by -law; 2. That By -law Nos. 2011 -129 and 2011 -147 are hereby repealed in their entirety; 3. And That this by -law shall take effect on March 1, 2014. By -Law Read a First, Second and Third time, and Passed this 12th day of February, 2014. The Corporation of the Township of Oro - Medonte Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 217 of 237 N Oo 0 N w 0 _ 0-- g I � ^ ns�m __ -I_ I I a b 4 I '. pRD ➢OSfDADDRION ?,I86sgIt. I I .i ;rN„ �• a <°° I Mwuu r� t _ I �R »•�. R 0 I m,� •: —. - - -- UI n 0 -b ii _— q - I �.I � ..J�— i I =�-- I ly- -S� I g e f P«aaN °Er. Ex °9 '• tT _ .. r ,a � ^ ' yR�G.1 D D PAoN a° ° ft,.a M ISSUED FOR TENDER 111 HN PLED CI tort Phase If nA e-z 6 ,N..Gn.E � o.1..0..o a- 4 N O 3 O M. N m r (D 0) Cn D 15.a) A By -law to Authorize the Execution of a Lease Agreeme... THIS LEASE Made this day of February, 2014 IN PURSUANCE OF THE SHORT FORMS OF LEASES ACT BETWEEN: THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE, a municipal corporation incorporated under the laws of the Province of Ontario hereinafter called the "Landlord ", - and HURONIA NURSE PRACTITIONER — LED CLINIC, a corporation incorporated without share capital under the laws of the Province of Ontario hereinafter called the "Tenant ", WHEREAS the Landlord is the owner of the property (the "Property ") municipally known as 3331 4t" Line North, Oro in the Township of Oro- Medonte, County of Simcoe, upon which Property is situate an office building (the "Building ") consisting of approximately 6,864 square feet; AND WHEREAS the Tenant has agreed to lease from the Landlord and the Landlord has agreed to lease to the Tenant on a portion of the building consisting of about 6,119 square feet, as shown on Schedule "A" hereto (the "Premises ") according to the terms, conditions and covenants hereinafter set forth; NOW THEREFORE for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows: 1. DEFINITIONS The parties hereto agree that when used in this Lease or in any Schedule attached to this Lease the following words or expressions have the meaning hereinafter set forth: (a) "Additional Rent" means any and all sums of money or charges required to be paid by the Tenant under this Lease (except Rent) whether or not the same are designated "Additional Rent" and shall include the Tenant's proportionate share of the following (i) All Municipal Taxes, rents, levies, local improvement levies, business taxes and rates to the extent applicable, owing in respect of the Premises; (ii) All Insurance premiums relating to the building maintained by the Landlord; (iii) All utility services relating to the Premises including hydro, gas and water; (iv) All services supplied to the Premises including removal of non - hazardous garbage, snow plowing, gardening, landscaping, parking lot sanding and grass cutting, but excluding all building maintenance and repairs performed by the Landlord, its servants or agents. (v) Specific building alterations requested and approved by the landlord and administered by the owner. At the commencement of the Lease, Additional Rent is estimated by the Landlord to be $6.30 per square foot per annum. Page 219 of 237 15.a) A By -law to Authorize the Execution of a Lease Agreeme... (b) "Proportionate Share" means the area of the Premises expressed as a percentage of the entire rentable area of the Building. (c) "Rent" has the meaning ascribed thereto in section 4, below. (d) "Taxes" means all taxes, rates, duties, levies and assessments whatsoever whether Municipal, Provincial, Federal or otherwise charged upon the Property or the Premises by any competent assessing or taxing authority and upon the Landlord on account thereof including all taxes, rates, duties, levies and assessments for local improvements but excluding such taxes as income taxes assessed upon the income of the Landlord and Capital Tax. (e) "Term" has the meaning ascribed thereto in section 3, below. (f) Schedules "A" and "B" shall form part of the Lease. 2. DEMISE The Landlord does hereby lease unto the Tenant the Premises for the Term, at the Rents, subject to the covenants and under the terms and conditions hereinafter set forth. 3. TERM (a) The Term of the Lease shall be for a period of five (5) years computed from the 1St day of March, 2014 until the 28th day of February, 2019. (b) The Tenant shall have the right to remain in the Premises at the end of the Term, on a monthly tenancy, on the same terms and conditions and Rent as the Initial Term, upon providing three (3) months' written notice to the Landlord of its intention to stay in the Premises; then the Landlord or the Tenant may terminate the resulting monthly tenancy on notice of at least one month. (c) The tenant shall have the right to terminate this lease in the event the Ministry of Health and Long Term Care terminates or reduces funding for the Tenant to the extent that the Tenant is unable to meet its obligations under this Lease with three (3) months written notice. 4. RENT (a) Subject to Section 4(b), the Tenant shall pay Rent for the Premises during the Term hereof to the Landlord as follows: RENT/ COMMENCING TO SQ.FT 5,000 Mar. 1/14 Feb. 28/19 ANNUAL MONTHLY HST DUE RENT RENT MONTHLY $70,000 $5,833.33 $758.33 6,591.66 of lawful money of Canada payable in advance in equal monthly installments on the first day of each and every month during the term to the Landlord or to such appointee as the Landlord may from time to time designate in writing, the first of such monthly installments to be made on the 1st day of March, 2014 and the last of such equal monthly installments to become due and be paid on the 1st day of February, 2019 provided that the Rent shall be a function of the annual rate of Fourteen Dollars ($14.00) per square foot of Premises. The square footage is conclusively determined by engineer's drawings attached as Schedule "A ". Page 220 of 237 15.a) A By -law to Authorize the Execution of a Lease Agreeme... (b) At the commencement of the term, the Tenant shall pay to the Landlord Rent, Additional Rent as herein provided and an Administration Fee, all plus HST, in the amount of $10,512.18 calculated as follows: Rent: $5,833.33 Additional Rent 3,212.48 Administration Fee (8 %) 257.00 HST 1,209.37 Total $10,512.18 (c) The Tenant shall pay Rent every month by post -dated cheques. (d) The Rent must be received by the first day of each and every month for the term of the lease, failing which a $50.00 administration fee per late payment or cheque returned by the bank for any reason will be automatically charged, which charge is in addition to any other remedies which the Landlord has under the lease. (e) Interest at the rate of fifteen percent (15 %) per annum shall be charged on all Rents, Additional Rents or other monies not paid to the Landlord by the Tenant as required herein when due. (f) The Tenant shall be responsible for payment of HST (as applicable from time to time) throughout the Term of this Lease and any renewal (the "Applicable Taxes "). Such Applicable Taxes shall be considered rent reserved under the terms of this Lease and failure to pay the same shall entitle the Landlord to exercise the same rights and remedies as for default in payment of the basic rent payable pursuant to Paragraph 4(a) above. The Landlord warrants that it is a Registrant under the Act and that its Registration Number is 140229592RT0001. 5. TENANTS COVENANTS The Tenant covenants with the Landlord as follows (a) To pay Rent. (b) To pay business taxes and all governmental taxes, rates and assessments levied against the premises or against the Landlord in respect of the Tenant's occupancy of the premises hereby demised for each month of the Term. (c) To pay as Additional Rent in each and every year during the Term by monthly installments estimated by the Landlord representing 1/12 of the charges reasonably anticipated by the Landlord to be paid for items to be reimbursed by the Tenant under the Lease, including those charges due under Paragraph 1(a) plus applicable H.S.T. It is understood and agreed between the parties hereto that included as Additional Rent shall be a sum equivalent to eight percent (8 %) of the total of the aforementioned expenses representing an administration charge payable to the Landlord for the management of the Building. In each year, the Landlord shall estimate the Additional Rent and one - twelfth (1/12) of same shall be payable on the first day of each and every month of the rental year by way of post -dated cheques. At the end of each calendar year, the Landlord shall supply to the Tenant a statement showing the costs of operation of the Building, a Proportionate Share of which are payable by the Tenant pursuant to this Lease. If such calculation shows that the Tenant's Proportionate Share of such costs as being greater or lesser than the amount that has been paid by the Tenant during the preceding year, then the appropriate adjustments will be made between the parties within thirty (30) days of the date of such statement. (d) Subject to Paragraph 21(i), to see to the removal of snow and ice from walkways and provide its own janitorial service to the Premises. Page 221 of 237 15.a) A By -law to Authorize the Execution of a Lease Agreeme... (e) To heat the Premises in a reasonable manner at its own expense using the heating equipment supplied by the Landlord. The Landlord shall be responsible for the cost of maintaining and keeping the said equipment in good repair at its own expense. (f) To keep repaired the Premises as would a true owner, subject to the obligations of the Landlord in the Landlord's covenant to repair as hereinafter set forth, reasonable wear and tear and damage by structural defects, or fire, lightning, tempest, acts of God, acts of the Queens' enemies, military or usurped power or other casualty against which the Landlord is insured only excepted. Provided that it shall be lawful for the Landlord and its agents, either alone or with workmen, servants, or others, and upon prior notice to the Tenant, at all reasonable times during the said Term to enter upon the Premises to examine the condition thereof. And provided further that all want of reparation that upon such view shall be found, and for the amendment of which notice in writing shall be given as provided below, the Tenant will, with reasonable diligence after such notice, well and sufficiently repair and make good accordingly, reasonable wear and tear and damage by structural defects, or fire, lightning, tempest, acts of God, Queen's enemies military or usurped power, or other casualty against which the Landlord is insured only excepted, and if the Tenant shall fail in making the necessary repairs in the manner hereinbefore described within a reasonable time for effecting such repairs following the said notice to do so, then it shall be lawful, upon prior written notice to the Tenant, for the Landlord and its agents, servants and employees to enter into and upon the Premises and have the same repaired in proper manner and to render the account for such repairs to the Tenant and the Landlord shall have the same remedies to enforce payment thereof as the Landlord has in respect of arrears of rent, other than the right of forfeiture. That all sums payable by the Tenant as Additional Rent shall be paid to the Landlord within ten (10) days of the Tenant receiving a detailed invoice from the Landlord. If the Tenant shall fail to pay the said account within ten (10) days, the Landlord, in addition to any other rights, shall have the same remedies and may take the same steps for the recovery of such sums as it might have or taken for the recovery of Rent in arrears under the terms of this Lease. (g) That in the event the Tenant fails to pay any of the costs or charges set out herein in addition to Rent, the Landlord may pay the same and shall be entitled to charge the sums so paid to the Tenant who shall then pay the Landlord forthwith on demand and the Landlord, in addition to any rights, shall have the same remedies and may take the same steps for the recovery of such sums as it might have or taken for the recovery of Rent in arrears under the terms of this Lease. 6. REPAIRS The Tenant further covenants with the Landlord as follows: (a) To maintain and repair the interior of the Premises in good order, except for reasonable wear and tear and damage as set out in subsection 5(g) and except for any repairs required to be done under this Lease by the Landlord. (b) That the Tenant will repair according to notice in writing, subject only to the exceptions set out in subsection 5(g) hereof. (c) That the Tenant will maintain and leave the Premises in good repair, subject only to the exceptions set out in subsection 5(g) hereof. 7. GOOD CONDITION The Tenant further covenants with the Landlord as follows: (a) To keep the sidewalks, passageways and driveways and other common areas about the Premises and Building clear of obstructions according to the by -laws Page 222 of 237 15.a) A By -law to Authorize the Execution of a Lease Agreeme... and regulations of the local municipality. (b) That the Landlord may enter and view the state of repair upon reasonable notice 8. USE OF PREMISES The Tenant further covenants with the Landlord as follows (a) That the Tenant will not carry on or permit to be carried on any business upon the Premises that shall be deemed by the Landlord to be a nuisance or by which the Property, the Building or the Premises shall be injured or damaged or by which the cost of insurance upon the Property, Building or Premises shall be increased and shall use and occupy the Premises as a nurse practitioner's facility providing medical and health care services to the public. (b) That the Tenant will not keep or permit to be kept on the Premises any inflammable, dangerous or explosive substances, except when used in the Tenant's professional practice, and that it will not do or permit anything to be done on the said Premises or bring or keep anything therein which will conflict with any insurance for the Property or Building or any governmental regulation or by -law. (c) Tenant shall, at all times during the term of this Lease or any renewals thereof, carry out its business operations in compliance with all federal, provincial and municipal statutory. regulatory and administrative requirements and, in particular but without limiting the generality of the foregoing, the Tenant shall not allow any "contaminant" (within the meaning of the Environmental Protection Act (Ont.) (the "EPA ")) to be discharged in an amount, concentration or level in excess of any statutory, regulatory or administrative requirement or that causes or is likely to cause an "adverse effect" within the meaning of the EPA. In the event that a contaminant is discharged contrary to section 8(c) then the Tenant shall and it does hereby undertake and agree to take such remedial, restorative or reconstructive measures as may be necessary to retrieve and remove the "contaminant" and to restore the Premises or any other lands thereby contaminated, to its former state, all at the sole cost and expense of the Tenant and in full compliance with any and all regulatory authorities and the Tenant shall and it does hereby indemnify the Landlord together with the officers, directors and shareholders of the Landlord from and against any and all losses, liabilities, actions, causes of action, colour of right or any other obligation whatsoever arising out of the said discharge. This indemnity shall survive the termination of this Lease and the Landlord shall hold the benefits of this indemnity in trust for its beneficiaries who are not a party to this Lease. The Landlord shall comply with and take all reasonable steps to ensure that the Property and the operations of other tenants on the Property comply with environmental laws. (d) That the Tenant will permit the Landlord and its agents to enter the Premises at all reasonable times during business hours on reasonable notice in writing in order to examine them, and to enter to make repairs, amendments and alterations necessitated by damage by fire, lightning, or tempest, without interrupting the Tenant's business any more than is reasonably necessary, and to exhibit the Premises to any prospective tenant and put upon them the usual notice "TO BE LET" during the three (3) months previous to the expiration of the Tenant's occupancy of the Premises which notice shall not be removed by the Tenant. The provisions for notice required herein shall be waived by the Tenant in the case of emergency. (e) To permit prospective purchasers to inspect the Premises during business hours upon written notice to the Tenant, provided that such inspection shall not interfere with the orderly conduct of the Tenant's business. Page 223 of 237 15.a) A By -law to Authorize the Execution of a Lease Agreeme... 9. ASSIGNMENT OR SUB - LETTING The Tenant covenants and agrees with the Landlord that it shall not assign, sublet, mortgage or encumber the Premises or any part thereof without the prior written consent of the Landlord, but such leave shall not be unreasonably withheld; provided however that in the event of any assignment or subletting of this Lease nothing contained therein shall be deemed to release the Tenant herein from any of the terms and conditions in this Lease or amendments thereto nor shall any assignment or subletting be further permitted without the consent in writing of the Landlord. The Tenant shall be responsible to all legal and other expenses of the Landlord relating to his consent herein. This prohibition against assigning or subletting shall be construed to include a prohibition against any assignment or sub - letting by operation of law. It is further understood and agreed that the use for which the premises would be used will be a critical factor considered prior to the Landlord giving his consent. In the event that the Tenant is a corporation then any change in control of more than 10% of the issued and outstanding capital stock of the Tenant shall be deemed to be a change in control of the Tenant and shall be deemed to be an assignment of this Lease. 10. WATER AND GAS DAMAGE (a) The Landlord shall not be liable for any damage to any property at any time upon the Premises arising from gas, steam, water, rain or snow, which may leak into, issue or flow from any part of the Building, or from the gas, water, steam or drainage pipes or plumbing works of the same or from any other place or quarter or for any damage caused by or attributable to the condition or arrangement of any electric or other wires in the Building. (b) The Tenant shall be liable for any damage done by reason of water being left running from the taps in the Premises or from gas permitted to escape therein. 11. HEALTH REQUIREMENTS In so far as the Tenant's use of the Premises is concerned, to comply with all by -laws, rules, regulations and provisions of any local, municipal, provincial or federal medical health officer and /or department, and in addition the Tenant shall immediately comply with the demands contained in any such request or notice. 12. ALTERATIONS The Tenant covenants with the Landlord not to make any alterations, additions or improvements to the Premises without first obtaining the written consent of the Landlord which said consent shall not be unreasonably withheld. If any such alterations, additions or improvements in the Premises are made necessary by reason of the said use or occupancy of the Premises by the Tenant, then the Tenant shall make all such alterations, additions or improvements to the Premises at its own expense, under the direction of the Landlord and to its satisfaction, and further that such alterations, additions or improvements shall comply with any and all Municipal, Provincial or Federal by -laws or regulations. On the termination of this lease, at the sole discretion of the Landlord, the Tenant, at its expense, shall restore the Premises to their original condition. The Tenant covenants with the Landlord not to sell, dispose of or remove any of its goods, chattels, fixtures or equipment from the Premises unless and until all rentals and other charges hereunder due to the Landlord have been paid and satisfied in full. Any such removal of the Tenant's goods, chattels, fixtures and equipment shall not damage the Premises in any manner whatsoever, but if damages do occur the Tenant shall immediately repair such damage in a good and workmanlike manner. Page 224 of 237 15.a) A By -law to Authorize the Execution of a Lease Agreeme... 14. SIGNS The Tenant may, at its own cost, erect signage in accordance with the Township's signage By -law 2010 -075 and the Landlord's rules as set out in Schedule "B" as amended from time to time. ib�Y�l Zil:��ll►1_��[�7►[�7���_�y� This lease is subject and subordinate to any mortgage which may now or at any time hereafter affect the Property. If requested by the Landlord the Tenant shall execute any such instruments postponing this Lease or any renewal or amendment thereto in favour of such mortgage aforementioned. Provided that prior to any such subordination by the Tenant, the Landlord shall use its best efforts to obtain for the Tenant an agreement executed by the holder of any such mortgage or deed of trust in form satisfactory to the Tenant which provides that, so long as the Tenant shall observe all of the terms, covenants, conditions, agreements and provisos contained in the lease, the holder of any such mortgage or deed of trust shall not disturb the occupation and possession of the leased premises by the Tenant under this Lease. The Landlord shall reimburse the Tenant for any legal costs relating to the Tenant providing the documentation set out herein. i[:��1:��1►6Y�1:L1►[y� At the Tenant's expense, the Landlord shall insure, provide to the Tenant proof of such insurance and keep insured the Building for the full replacement cost thereof (excluding footings and foundations) without deduction for depreciation against destruction or damage by fire, lightning, windstorm and hail, explosion, impact by aircraft or vehicle, civil commotion and riot, smoke, malicious damage and sprinkler leakage, and such additional perils, if any, against which buildings similarly situated are commonly insured under standard fire insurance policies with extended coverage endorsement. The Tenant shall not do or permit to be done, any act or thing, whereby the insurance coverage or any of them hereinbefore contemplated may be increased in premium or cancelled by the insurer or the Premises shall be rendered uninsurable and if by reason of the Tenant's occupancy or of any other act done or permitted by the Tenant, the said insurance coverage or any of them shall be increased in premium, then the Tenant shall be liable to pay all of such increases in premium with respect to the entire coverage and if the Premises shall be rendered uninsurable or if the said insurance coverage or any of them shall be cancelled and shall not be susceptible of being replaced then the Landlord after giving the Tenant at least ten (10) days within which to replace the insurance coverage or coverage, shall at its absolute discretion, have the right to determine that the term hereof has expired and in such event the Tenant shall deliver up possession of the Premises as if the Term of this Lease has expired. 17. LIABILITY INSURANCE (a) The Tenant covenants with the Landlord to provide the Landlord with a certificate of liability insurance covering the Landlord equally with the Tenant in respect of the Premises and its operations and products therein to the extent of not less than FIVE MILLION DOLLARS ($5,000,000.00), inclusive of all injuries or death to person and property damage arising from any one occurrence. The Tenant further covenants and agrees that during the whole of the Term, it will insure the Premises and the parties hereto against all loss or damage to the plate glass on the Premises, such insurance to be in an amount equal to the full replaceable value. In the event of failure by the Tenant to place said plate glass insurance, the Tenant shall be liable to the Landlord for all loss or damage to the plate glass on the Premises. (b) In the event that the Tenant shall fail to insure or keep the Premises insured as herein provided, the Landlord shall be free to effect such insurance and the cost of same shall be added to the Rent hereby reserved and the amount thereof shall be payable with the next ensuing monthly installment of Rent. All such insurance shall be carried in a company or companies reasonably satisfactory Page 225 of 237 15.a) A By -law to Authorize the Execution of a Lease Agreeme... to the Landlord and evidence of the continuance of all insurance required hereunder shall be furnished to the Landlord at least fourteen (14) days before the expiration thereof. 18. WAIVER OF SUBROGATION Provided that the relevant insurance policy gives permission to the Landlord to grant this waiver without prejudice to the insurance coverage, the Landlord hereby waives all claims against the Tenant for any loss or damage caused by fire, explosion, or perils normally insured against by standard fire and extended coverage insurance policies regardless of the cause of such damage. The Tenant in executing this Lease with respect to this provision shall be deemed to be acting as agent or trustee on behalf of and for the benefit of persons who are or might be its servants or agents from time to time. In the event that the relevant insurance policy denies the above mentioned permission to waive subrogation, the Landlord covenants and agrees to have the Tenant added to the Master Fire Insurance Policy as a named co- Insured and to indemnify and save the Tenant harmless from and against any claim in the event that for any reason the Landlord fails to do so. 19. GARBAGE The Tenant shall not use any outside garbage or other containers, except those as supplied by the Landlord both as to number and location, or allow any ashes, refuse, garbage or other loose or objectionable material to accumulate in or about the Premises and not to store or cause to be stored outside of the Building any of its inventory, stock in trade or raw materials. For greater certainty, the Tenant shall not use the disposal facilities of the Landlord for the purpose of disposing of radioactive, active, toxic, ignitable, corrosive, pathologic or acidic waste or any bio- hazardous or toxic substance or any substance which is a "contaminant" within the meaning of the EPA. The Tenant shall be solely responsible for the removal off the premises and disposal of any radioactive, active, toxic, ignitable, corrosive, pathologic or acidic waste or any bio- hazardous or toxic substance or any substance which is a "contaminant" within the meaning of the EPA. 20. PLATE GLASS The Tenant shall repair or replace in case of damage all plate glass which is now or may hereafter be on the Premises. 21. LANDLORD'S COVENANTS The Landlord covenants with the Tenant as follows: (a) For quiet enjoyment. (b) To deliver to the Tenant, the Realty Tax Notice of Assessment and Realty Tax Assessment within ten (10) days of receipt of same if such Notice of Assessment are received by the Landlord. (c) To permit the Tenant and its patients, agents and employees to use all common areas of the Property which includes the existing parking area, with all other Tenants of the Building and their respective customers, servants, agents and employees. (d) To maintain, operate, repair, clean and preserve the common areas of the Property and Building in a first class and proper manner as a prudent owner and property manager would do and shall include maintenance of plumbing, electrical, wiring, HVAC, roof, exterior walls and doors, and parking area. Page 226 of 237 15.a) A By -law to Authorize the Execution of a Lease Agreeme... (e) To make all necessary repairs to the Building arising out of structural defects or weaknesses therein or in the Landlord's Work. (f) Provided that the Landlord shall not be liable to the Tenant for any loss or damage due to the non - repair of items for which it is responsible under this Lease, provided that repairs to same are made within a reasonable time in the circumstances. (g) Landlord shall not be required to make any repairs whatsoever if the need for making the same arises out of the willful act or negligence of the Tenant, and the Tenant shall in such event be responsible for the making of such repairs. (h) When necessary, in keeping with the Township's service level standards, the initial daily removal of snow from walkways and entrances. All subsequent snow removal from walkways and entrances throughout the day is the responsibility of the Tenant. pp� 1►1Q21 ►VA104 11wo The Tenant agrees to and does hereby indemnify the Landlord against all manner of claims, damages, loss, costs, and charges whatsoever, suffered by the Landlord or its property, either directly or indirectly, in respect of any matter or thing arising from the Tenant's occupancy or use of the Premises or out of any operation in connection therewith except for the negligence of the Landlord or persons for whom it is responsible in law. 23. WAIVER The Tenant agrees to and it does hereby waive and renounce the benefit of any and all present or future Acts of the Legislature of Ontario or the Parliament of Canada or of any other law relating to exemptions for distress for Rent, and further that notwithstanding any such Act or law the Landlord may seize and sell all the Tenant's goods and chattels, or such part thereof as may be necessary for payment of Rent, costs, and expenses, as might have been seized and sold if such Act had not been passed or such law had not been in force and that upon any claim being made for exemption by the Tenant or on distress being made by the Landlord this covenant and agreement may be pleaded as an estoppel against the Tenant in any action brought to test the right to the levying upon any such goods as are stated by any Act or law to be exempt, and in case the Tenant leaves the premises when any Rent is owing and unpaid, the Landlord may seize and sell the goods and chattels of the Tenant at any place to which the Tenant or any other person may have removed them, and whether they are on or off the Premises to a value not exceeding Five Thousand Dollars ($5,000.00). 24. BANKRUPTCY The Tenant and Landlord agree that in case the Tenant shall make an assignment for the benefit of creditors or, becoming bankrupt or insolvent, shall take the benefit of any Act that may be in force for the benefit of bankrupt or insolvent debtors, or if a receiving order in bankruptcy shall be made against the Tenant or if the term hereby granted be at any time seized or taken in execution, or in attachment, then if the Landlord so decides this Lease shall cease and the Term hereby created be at an end, everything herein to the contrary notwithstanding, and the full amount of the Rent for the current month and the next ensuing three (3) months shall immediately become due and payable and the Landlord may re -enter and take possession of the Premises. 25. PROVISON FOR RE -ENTRY (a) The Landlord shall have the right to re -enter the Premises in the event of default by the Tenant of any obligations set out in this Lease, including, but not limited to, default by the Tenant in payment of Rent or Additional Rent. This right of re- entry may be exercised by the Landlord only after the Landlord has given the Page 227 of 237 15.a) A By -law to Authorize the Execution of a Lease Agreeme... Tenant written notice specifying the nature of the default complained of, and allow the Tenant in the case of non - payment of Rent or Additional Rent a period of five (5) days following the giving of such notice in which to rectify such nonpayment, or allow the Tenant, in the case of non - performance of other covenants, a period of fifteen (15) days or such longer period as may be reasonably necessary considering the nature of the default following the giving of such notice to rectify same if capable of rectification. (b) Provided that, on the Landlord becoming entitled to re -enter upon the Premises pursuant to the terms herein, the Landlord, in addition to all other rights, shall have the right with or without entry to terminate this Lease forthwith by written notice to the Tenant. U94IIIIIIIIIIIIIII : Eel aUI►[etily /21V If the Tenant remains in possession of the Premises after the expiration of the Term of this Lease and the Landlord thereafter accepts Rent, no new agreement in respect thereto having been entered into between the parties hereto, the Tenant shall be a monthly Tenant of the Landlord on the Premises at a monthly rent of one twelfth of the annual Rent herein provided and otherwise upon the terms and conditions herein contained so far as they may be applicable to a monthly tenancy. The monthly tenancy may be terminated by either party on one (1) month's written notice. UVIIIIIIIIIIIIIII Q X3 I MIN 11610991 a9L1►TA/_Te a11i11WVMUTA Ily269 (a) If during the continuance of this Lease the Premises are totally destroyed by fire or the elements or are partially destroyed so as to render them wholly unfit for occupancy or if they shall be so badly damaged that they cannot be repaired with reasonable diligence within sixty (60) days of the happening of such damage then this Lease shall, at the option of the Landlord or Tenant, terminate from the date of such damage or destruction and the Tenant shall surrender the Premises and all interest therein to the Landlord and the Tenant shall pay Rent until the time of such damages or destruction and the Landlord may re -enter or repossess the Premises discharged of this Lease and may remove all persons therefrom. (b) The Landlord or Tenant shall have ten (10) business days from the date of such damage or destruction to give written notice to the Tenant that it is terminating the Lease, and the Tenant shall have fourteen (14) business days from receipt of such written notice to vacate and surrender the Premises. (c) If the Premises are partially destroyed by fire or the elements, and can be repaired with reasonable diligence within sixty (60) days from the happening of the said damage, but, if unfit for the carrying on therein of the Tenant's business, then the Landlord shall repair the Premises with all reasonable speed and neither Rent nor Additional Rent shall accrue while the repairs are being made, and if the Landlord shall not have completed the said repairs so as to make the Premises available for resumption of the Tenant's business within sixty (60) days from the date when the Premises were made available by the Tenant to the Landlord to proceed with such repairs, the Tenant may if it chooses surrender the Premises to the Landlord and this lease shall terminate from the date of such surrender. (d) If the Premises can be repaired within sixty (60) days as aforesaid, and if the damage is such that the said Premises are capable of being partially used for the purposes set forth herein, then until such repairs shall have been made to the extent of enabling the use of the damaged portion of the Premises, the Rent shall abate in the proportion that the part of the Premises rendered unfit for occupancy bears to the whole of the Premises and the amount of the abatement shall, in the event of the parties not being able to agree thereon, be determined by arbitration pursuant to the Arbitration Act (Ont.). (e) If the parties hereto are unable to agree upon whether or not the damage or destruction can be repaired within sixty (60) days, for the purpose of determining Page 228 of 237 15.a) A By -law to Authorize the Execution of a Lease Agreeme... the rights of the parties under this paragraph that issue shall be determined by an independent architect selected by the parties hereto. If the parties hereto are unable to agree on a qualified architect within three (3) days after notice being given by the objecting party, then the parties agree to jointly apply within four (4) business days after the expiry of the said three (3) day notice to the President of the Royal Architectural Institute of Canada to select such an independent architect. The opinion of an independent architect or the architect chosen by the President of the R.A.I.C. as to the capability for use or fitness of the premises and the amount of damage done to the premises or any part thereof and the period of time in which the premises or any part thereof can be repaired shall be final and binding upon both of the parties. 28. LANDLORD MAY PAY AND CHARGE TENANT If the Tenant shall neglect or omit to pay any taxes, rates and assessments, water, gas and electric light rates, which it is required to pay under this Lease, or any of them the Landlord may pay them or any of them and charge such payments to the Tenant, who hereby covenants to pay and reimburse the Landlord forthwith; the Landlord shall have the same remedies and may take the same steps for the recovery of such payments as it would have for the recovery of Rent in arrears. 040-M►[97_1: %1I121iTA 121►19i70V21►11 There shall be no abatement from or reduction of the Rent due hereunder, nor shall the Tenant be entitled to damages, losses, costs or disbursements from the Landlord during the term hereby created on, caused by or on account of fire, (except as above), water, sprinkler systems, partial or temporary failure or stoppage of heat, light, elevator, live steam or plumbing service in or to the Premises or building, whether due to acts of God, strikes, accidents the making of alterations, repairs, renewals, improvements, structural changes to the Premises or Building or the equipment or systems supplying the said service, or from any cause whatsoever; provided that the said failure or stoppage be remedied within a reasonable time. IGill� \C�)t�C�7� Any written notice provided for in this Lease shall be effectually given by registered mail or by hand addressed to the Landlord as follows: The Corporation of the Township of Oro - Medonte PO Box 100, 148 Line 7 South, Oro, ON LOL 2X0: and to the Tenant: Huronia Nurse Practitioner— Led Clinic 3331 4t" Line North, R.R. #1, Shanty Bay, ON LOL 2L0 Every such mailed notice shall be deemed to be given two days after the day it was so mailed. Either party may deliver to the other at the address mentioned above, a change of address which shall be deemed effective ten (10) days after it is mailed. 31. NET LEASE It is the intention of this Lease that the Rent including Additional Rental herein set forth shall be net to the Landlord and clear of all taxes, rates, charges, assessments or costs (except the Landlord's income taxes), arising from or relating to the Premises and that the Tenant shall pay all taxes, charges, rates, premiums, assessments, levies, impositions and expenses of every nature and kind related to the Premises except as aforesaid and except those costs and charges arising by virtue of any act or omission of the Landlord or any obligation of the Landlord hereunder, and the Tenant shall pay all of such expenses etc. as aforementioned of every nature and kind whatsoever relating to or incurred in respect of the Premises for any reason whatsoever and there shall be no reduction or abatement of the Rent or Additional Rent or amounts hereby reserved. Page 229 of 237 15.a) A By -law to Authorize the Execution of a Lease Agreeme... 32. NO LIABILITY ON LANDLORD The Landlord shall not, in any event be liable (or responsible in any way) for any personal injury or death that may be suffered or sustained by or for any loss of or damage (or injury) to any property, including cars and contents thereof, belonging to, any employee, servant, agent, sub - lessee, licensee or invitee of the Tenant on the Premises no matter how caused, and in particular, and without restricting the generality of the foregoing, which may be caused or occasioned by steam, electricity, gas, fumes, vapour, water works water, rain water, other water, sleet, snow, ice, melted sleet or ice, which may leak, issue or flow from the Premises or from any part of the Building and appurtenances or which may leak, issue or flow into the Premises from any other part of the Building or from any water, steam, sprinkler or drainage pipe or plumbing works situate in the Building or the Premises or partly in one and partly in the other, or which may be caused or occasioned or attributable to the condition, arrangement or during the repair of any electrical or other wiring or caused or occasioned by snow or ice or other substances or obstructions on the sidewalks, driveways, road, streets and ground in (or about) or appurtenant to the Building or caused or occasioned by the defective condition or lack of repair or misrepair thereof or by any defect in any machinery or equipment in the Building or in the operation thereof by the Tenant or by any defects in or the misrepair or non - repair of the Premises or of the Building, and the Tenant shall indemnify the Landlord from and against all liabilities, claims, demands and causes of action of any nature or any expense for such injury, death, loss or damage as aforesaid, and maintain proper policies of insurance indemnifying the Landlord against damage or loss occasioned by the maintenance or operation of any steam or hot water boiler in the Premises in a reasonable amount. Provided, however, that nothing herein contained shall require the Tenant to indemnify the Landlord against any claims, demands or actions for damages arising out of the willful acts, negligence or misconduct of the Landlord, its officers, employees, servants or agents. 33. WAIVER OF BREACH The failure of the Landlord to insist upon a strict performance of any of the agreements, terms covenants and conditions hereof shall not be deemed a waiver of any rights or remedies that the Landlord may have and shall not 14e deemed a waiver of any subsequent breach or default in any of such agreements, terms, covenants and conditions. 415 =2101 111V218A1210111 This Lease and anything herein contained shall extend to bind and enure to the benefit of the heirs, executors, administrators, successors and assigns of each of the parties hereto and all provisions herein shall be read with all grammatical changes necessary. All covenants herein contained shall be deemed joint and several and all rights and powers reserved to the Landlord may be exercised by either the Landlord or its agents or representatives. 35. GOVERNING LAW This Lease shall be construed according to and governed by the laws of the Province of Ontario and the laws of Canada applicable therein. If any of the provisions of this Lease be illegal or non - enforceable it or they shall be construed separate and severable from the other items of this Lease and its remaining provisions shall remain in full force and effect and shall be binding upon the parties hereto as though the said illegal or unenforceable provision or provisions had never been included. 36. TENANT'S ACKNOWLEDGMENT The Tenant covenants and agrees with the Landlord that it will if and whenever reasonably required by the Landlord and at the Landlord's expense consent to and become a part to any instrument relating to this Lease which may be required by or on behalf of any purchaser, bank or mortgagee from time to time of the Building. Provided Page 230 of 237 15.a) A By -law to Authorize the Execution of a Lease Agreeme... always that the rights of the Tenant as hereinbefore set forth shall not be altered or varied by the terms of such instrument or document. 37. LIMITATION OF LANDLORD'S LIABILITY The term "Landlord" as used in this Lease so far as covenants or obligations on the part of the Landlord are concerned, shall be limited to mean and include only the owner or owners at the time in question of the Building, and in the event of any transfer or transfers of ownership, the Landlord herein named, and in case of any subsequent transfers or conveyances, the then vendor or transferor, shall be automatically freed and relieved from and after the date of such transfer or conveyance, of all liability in respect of the performance of any covenants or obligations on the part of the Landlord contained in this Lease thereafter to be performed, provided that: (a) Any funds in the hands of such Landlord or the then vendor or transferor at the time of such transfer, in which the Tenant has an interest, shall be turned over to the purchaser or transferee and any amount then due and payable to the Tenant by the Landlord or the then Vendor or transferor under any provision of this lease, shall be paid to the Tenant; and (b) Upon any such transfer, the purchaser or transferee shall be deemed to have assumed, subject to the limitations of this paragraph all of the terms, covenants and conditions in this Lease contained to be performed on the part of the Landlord; It being intended hereby that the covenants and obligations contained in this Lease on the part of the Landlord shall, subject as aforesaid, be binding on the Landlord, its successors and assign, only during and in respect of their respective successive period of ownership. 38. LIENS If any Construction Liens or other Liens or Order for the payment of money shall be filed against the Property by reason, or arising out of any labour or material, work or service furnished to the Tenant or to anyone claiming through the Tenant, the Tenant shall, within fifteen (15) days after notice to the Tenant of the filing thereof, cause the same to be discharged by bonding, deposit, payment, Court Order or otherwise. The Tenant shall defend all suits to enforce such lien or Order whether against the Tenant or the Landlord at the Tenant's own expense. The Tenant hereby indemnified the Landlord against any expense or damage as a result of such lien or Order. 39. IMPOSSIBILITY OF PERFORMANCE It is understood and agreed that whenever and to the extent that the Landlord shall be unable to fulfill or shall be delayed or restricted in the fulfillment of any obligation hereunder in respect of the supply or provision of any service or utility or the doing of any work or the making of any repairs by reason of being unable to obtain the material, goods, equipment, service or labour required to enable it to fulfill such obligation, or by reason of any Statute, law or other Order in Council, or any regulation or Order passes or made pursuant thereto, or by reason of the Order or direction Of any Administrator, Comptroller, Board, Governmental Department or Officer, or other authority, or by reason of not being able to obtain any permission or authority required thereby, or by reason of any other cause beyond its control, whether of the foregoing character or not, the Landlord shall be relieved from the fulfillment of such obligations and the Tenant shall not be entitled to compensation for any inconvenience, nuisance or discomfort thereby occasioned. 40. PARKING During the term of this Lease (and any renewal) the Tenant, its patients, invitees and employees shall have the right (in common with the other occupants of the building) to park in the areas designated for such. Page 231 of 237 15.a) A By -law to Authorize the Execution of a Lease Agreeme... 41. LEASE IS ENTIRE AGREEMENT (a) The Landlord and the Tenant acknowledge that this Lease and the Schedules hereto set forth the entire agreement between them with respect to the lease and occupation of the Premises. Any Offer to Lease or Agreement to Lease entered into by the Landlord and Tenant prior to the execution of this lease shall be deemed to have been merged and extinguished in this lease. 42. NO EARLY VACATING, ETC., BY TENANT (a) The Tenant shall not during the term vacate or desert the Premises either in whole or in part, either actually or constructively, nor will it during the Term cease to operate and conduct the business specified under the provisions of Section 8, except as expressly permitted by this Lease as noted in section 3c. (b) If the Tenant violates sub - section (a) of this section 43 the Landlord shall have, in addition to all other remedies provided under this Lease, rights as follows: (i) Installments of Rent and Additional Rent accruing due during the next ensuing three (3) months shall immediately become due and payable to the Landlord; (ii) The right to collect as Additional Rent the sum of TEN ($10.00) DOLLARS per day for each day the Tenant is in such violation; and (iii) The right to enter the Premises as agent of the Tenant either by force or otherwise without being liable for damages or for any prosecution therefore, and to re -let the Premises, either by way of sub -lease or assignment of this Lease, as agent of the tenant, and to receive the rent thereafter from the assignee or sub - lessee, as the case may be, as agent of the Tenant, and to take possession of any furniture or other property on the Premises belonging to the Tenant to a value not exceeding Five Thousand Dollars ($5,000.00) and sell same at a private or public sale without notice to the Tenant and apply the proceeds of such sale and any rent and other amounts derived from such assignment or sub - letting of the Premises upon account of the Rent and other amounts due and to become due from the Tenant to the Landlord, and the Tenant shall remain liable to the Landlord for any deficiency. 5NW -11V 111:7_�1 Eel ► In the event of any disagreement or dispute among any of the parties hereto arising out of the provisions of this Lease Agreement, the same shall be settled by arbitration. The Landlord and the Tenant shall each appoint an arbitrator and the two so selected shall designate a third arbitrator. If either party fails to appoint its arbitrator within thirty (30) days after receipt of notice of the appointment by the others of their arbitrators or if the two arbitrators fail to appoint a third, then a Judge of the Ontario Court (General Division) shall have the power, upon the request of either party, to make the appointment which has not been made as contemplated herein. The arbitration shall be conducted in accordance with the provisions of The Arbitration Act of Ontario and shall be held as promptly as possible at the City of Barrie. 44. REGISTRATION The Tenant covenants and agrees with the Landlord that the Tenant will not register this Lease in this form in the Registry Office or the Land Titles Office. If either party desires to make a registration for the purpose only of giving notice of this Lease, then the parties hereto upon written request from the other shall promptly execute a short form thereof solely for the purpose of supporting an application for registration of notice thereof. The Tenant may, without the prior consent of the Landlord, register a Notice of Lease in the form provided by the Registry Act. Provided that at the end of the Term of Page 232 of 237 15.a) A By -law to Authorize the Execution of a Lease Agreeme... this Lease or any renewal thereof the Tenant shall register a notice of the determination or surrender of the Lease at its own expense, failing which any officer of the Landlord shall be and is hereby appointed the lawful attorney of the Tenant for the limited purpose of executing and registering notice of such determination or surrender, the costs of which shall be deemed to be Additional Rent for the account of the Tenant. IN WITNESS WHEREOF the Landlord has caused to be affixed its corporate seal under the signatures of its duly authorized officers. EXECUTED at this day of THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Per: Name: H. S. Hughes, Mayor Title: Mayor Per: Name: J. Douglas Irwin Title: Director of Corporate Services /Clerk I /We have authority to bind the Corporation. IN WITNESS WHEREOF the Tenant hereto has hereunto affixed its corporate seal. EXECUTED at this day of HURONIA NURSE PRACTITIONER — LED CLINIC Per Witness Name: Title: Per: Witness Name: Title: I /We have authority to bind the Corporation. Page 233 of 237 15.a) A By -law to Authorize the Execution of a Lease Agreeme... f.YS1:1091111 ti11 111 Signage Terms and conditions for the Landlord's approval to sign erection 1. The Tenant shall be entitled to erect signage in accordance with the Township's signage By -law 2010 -075. Signage shall be approved by the Landlord and shall be erected on the area allocated by the Landlord and shall, at the Tenant's expense, be removed by the Tenant and the allocated area restored to the same condition as provided at the commencement of this lease. 2. The Tenant may, with the consent in writing of the Landlord have any sign, advertisement or indication of the Tenant's occupation or business painted or affixed to any door of the Demised Premises provided that before the expiration of its term, the Tenant cause any such sign, advertisement or indication to be removed or obliterated at its own expense and in a workmanlike manner restore the door to its former position. 3. No other sign, picture, advertisement or notice, other than as set out above, shall be displayed, inscribed, painted or affixed on any part of the outside of the building except as first approved by the Landlord and if so displayed, inscribed, painted or affixed, shall be subject to being taken down or removed by the Landlord at the expense of the Tenant. Page 234 of 237 15.c) A By -Law to Amend By -law 2013 -224. The Corporation of the Township of Oro - Medonte By -law No. 2014 -021 A By -law to Amend By -law 2013 -224 Whereas Council passed By -law 2013 -224 on December 11, 2013 being a By -law to authorize the execution of a Site Plan Control Agreement; And Whereas By -law 2013 -224 incorrectly referred in the description to it being a by- law to authorize a Site Plan Control Agreement being between the Corporation of the Township of Oro - Medonte and Braestone Development Corporation; Now Therefore the Council of the Township of Oro - Medonte hereby enacts as follows: That By -law 2013 -224 be amended by deleting "A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Braestone Development Corporation described as lands as follows:" and replacing with "A By -law to Authorize the Execution of a Site Plan Agreement between The Corporation of the Township of Oro - Medonte and 235970 Ontario Inc. (Reid Ridge) described as lands as follows: ". This by -law shall take effect on the final passing thereof. By -law read a First, Second and Third time, and Passed this 12th day of February, 2014. The Corporation of the Township of Oro - Medonte Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 235 of 237 15.d) A By -law to Amend By -Law No. 2011 -182, "Being a By- law... The Corporation of the Township of Oro - Medonte By -Law No. 2014 -022 A By -law to Amend By -Law No. 2011 -182, "Being a By -law to Authorize the Execution of the Memorandum of Understanding Between the Township of Oro - Medonte, the Nottawasaga Valley Conservation Authority, and the Severn Sound Environmental Association" to authorize an Extension until December 31, 2016. Whereas the Council of The Corporation of the Township of Oro - Medonte did on the 23rd day of November 2011, enact By -law No. 2011 -182, "Being a By -law to Authorize the Execution of the Memorandum of Understanding Between the Township of Oro - Medonte, the Nottawasaga Valley Conservation Authority, and the Severn Sound Environmental Association "; And Whereas Council deems expedient, per C140205 -14 to support the extension of the Memorandum of Understanding (MOU) between the Township of Oro - Medonte, the Nottawasaga Valley Conservation Authority (NVCA), and the Severn Sound Environmental Association (SSEA) for a three year time period in accordance with Section h (7) of Schedule "A" of By -law 2011 -182. Now Therefore the Council of the Township of Oro - Medonte hereby enacts as follows: 1. That the Township support the extension of the Memorandum of Understanding (MOU) between the Township of Oro - Medonte, the Nottawasaga Valley Conservation Authority (NVCA), and the Severn Sound Environmental Association (SSEA) for a three year time period, until December 31, 2016, in accordance with Section h (7) of Schedule "A" of By- law 2011 -182. 2. And That this by -law shall come into force and take effect on the final passing thereof. By -Law Read a First, Second and Third time, and Passed this 12th day of February, 2014. The Corporation of the Township of Oro - Medonte Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 236 of 237 18.a) Being a By -Law to Confirm the Proceedings of the Counc... The Corporation of the Township of Oro - Medonte By -Law No. 2014 -018 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, February 12, 2014 Whereas Section 5 of the Municipal Act, 2001, S. 0. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By -Law, unless the municipality is specifically authorized to do otherwise; And Whereas The Council of The Corporation of the Township of Oro - Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By -Law; Now Therefore the Council of The Corporation of the Township of Oro - Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, February 12, 2014, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro - Medonte. 3. That the Mayor /Chair and Clerk /Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by -law shall come into force and take effect on the final passing thereof. By -Law Read a First, Second and Third time, and Passed this 12th day of February, 2014. The Corporation of the Township of Oro - Medonte Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 237 of 237