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01 08 2014 Council AgendaPage THE TOWNSHIP OF ORO- MEDONTE COUNCIL MEETING AGENDA COUNCIL CHAMBERS Toutnship of Proud Heritage, Exciting Future Wednesday, January 8, 2014 6:30 p.m. - Closed Session 7:00 p.m. - Open Session 1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION: 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. 3. DISCLOSURE OF PECUNIARY INTEREST: 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Doug Irwin, Director of Corporate Services /Clerk, re: Acquisition /disposition of land (Portion of School House Road). 6. RECOGNITION OF ACHIEVEMENTS: 47-52 a) Future Ready Leadership Program, Mohawk College Enterprise - Harold Daynard; Dean Mawdsley; Tamara Obee; Samah Othman; Janette Teeter; Rick Yule. 7. PUBLIC MEETINGS: None. Page 1 of 213 5. MINUTES OF COUNCIL AND COMMITTEES: 4-21 a) Minutes of Council meeting held on Wednesday, December 11, 2013. 22-25 b) Minutes of Human Resources Committee meeting held on Tuesday, December 17, 2013. 26-33 c) Minutes of Special Council meeting held on Wednesday, December 18, 2013. 34-37 d) Minutes of Council meeting held on Wednesday, December 18, 2013. 38-46 e) Minutes of Committee of Adjustment meeting held on Thursday, December 19, 2013. 6. RECOGNITION OF ACHIEVEMENTS: 47-52 a) Future Ready Leadership Program, Mohawk College Enterprise - Harold Daynard; Dean Mawdsley; Tamara Obee; Samah Othman; Janette Teeter; Rick Yule. 7. PUBLIC MEETINGS: None. Page 1 of 213 Council Meeting Agenda - January 08, 2014 11. REPORTS OF MEMBERS OF COUNCIL: 133 a) Mayor H.S. Hughes, correspondence dated December 12, 2013 from The Township of Algonquin Highlands re: Resolution re New OPP Billing Model. 134 b) Councillor Coutanche, re: Augmented Reality Video Clip. 12. 8. DEPUTATIONS: 53-108 a) 7:00 p.m. Peter Armstrong, Born To Ride Bicycle, re: Cycling Community 136-146 b) Nottawasaga Valley Conservation Authority, minutes and highlights of Partnership Program. 109-124 b) 7:10 p.m. Brendan Matheson, Barrie / Simcoe Cycling Club, re: County Wide 147-157 c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Strategy for Cycling Tourism. November 22, 2013. 9. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF 158-162 d) Minutes of Sustainability Plan Steering Committee (SPSC) meeting held on INTEREST: December 5, 2013. 10. REPORTS OF MUNICIPAL OFFICERS: 125 a) Hugh Murray, Fire Chief, correspondence from Emergency Management November 6, 2013. Ontario re: Annual Emergency Management Program Statement of Completion. 126-132 b) Report No. FD 2014 -01, Hugh Murray, Fire Chief, re: Emergency Response Vehicle [To be distributed at the meeting]. 11. REPORTS OF MEMBERS OF COUNCIL: 133 a) Mayor H.S. Hughes, correspondence dated December 12, 2013 from The Township of Algonquin Highlands re: Resolution re New OPP Billing Model. 134 b) Councillor Coutanche, re: Augmented Reality Video Clip. 12. CONSENT AGENDA: 135 a) Announcements of Interest to the Public: 1. Notice for Nominations to Office, 2014 Municipal Election. 136-146 b) Nottawasaga Valley Conservation Authority, minutes and highlights of meetings held on November 29 and December 13, 2013. Staff Recommendation: Receive. 147-157 c) Minutes of Lake Simcoe Region Conservation Authority meeting held on November 22, 2013. Staff Recommendation: Receive. 158-162 d) Minutes of Sustainability Plan Steering Committee (SPSC) meeting held on December 5, 2013. Staff Recommendation: Receive. 163-180 e) Minutes of Orillia Public Library Board meetings held on October 23 and November 6, 2013. Staff Recommendation: Receive. 13. COMMUNICATIONS: 181 - 187 a) Correspondence dated December 10, 2013 from Wayne Wilson, CAO /Secretary- Treasurer and Nina Bifolchi, Chair, Nottawasaga Valley Page 2 of 213 Council Meeting Agenda - January 08, 2014 Conservation Authority re: 2014 NVCA Proposed Budget and Municipal Levy Circulation Notice. 188 - 190 b) Correspondence from the County of Simcoe re: Warden's Ski Day, January 23, 2014, Mount St. Louis, Moonstone. 191 - 195 c) Correspondence dated December 9, 2013 from William & Dorothy Moore and correspondence dated December 19, 2013 from T.M. Skalosky, President, Del -Coin Holdings Inc., re: Request to Purchase Township Property, Road Allowance abutting Con. 1 North, Part Lot 16, R -Plan 51 R- 22863, Parts 2 and 3. 196 - 197 d) Correspondence dated December 17, 2013 from the Orillia & Area Physician Recruitment & Retention Committee, re: 1st Annual Seducing Dr. Zeus Fundraising Event, February 21, 2014, Orillia Public Library. 198 - 199 e) Correspondence dated December 24, 2013 from Steven Davidson, Deputy Minister, Pan /Parapan American Games Secretariat, re: Pan American and Parapan American Games. 14. NOTICE OF MOTIONS: None. 15. BY -LAWS: 200-201 a) By -Law No. 2014 -002 Being a By -law to provide for an interim tax levy and to provide for the payment of taxes and to provide for penalty and interest. 202 - 212 b) By -Law No. 2014 -003 A By -law to Appoint a Meeting Investigator and Repeal By -Law No. 2012 -037. 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17. CLOSED SESSION ITEMS (UNFINISHED ITEMS): 18. CONFIRMATION BY -LAW: 213 a) By -Law No. 2014 -001 Being a by -law to confirm the proceedings of the Council meeting held on Wednesday, January 8, 2014. 19. ADJOURNMENT: a) Motion to Adjourn. Page 3 of 213 5.a) Minutes of Council meeting held on Wednesday, December ... .01A TOWnshop t)!f .4 Wednesday, December 11, 2013 THE TOWNSHIP OF ORO- MEDONTE REGULAR COUNCIL MEETING MINUTES Council Chambers 2010 - 2014 COUNCIL Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Kelly Meyer Councillor Marty Lancaster (arri, Councillor John Crawford Councillor Dwight Evans TIME: 1:00 p.m. Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of Present: Finance /Treasurer /Deputy CAO; Doug Irwin, Director of Corporate CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. 2. ADOPTION OF AGENDA•! a) Motion to Adopt the Agenda. Motion No. C131211 -1 Moved by Meyer, Seconded by Coutanche Be it resolved that the agenda for the Council meeting of Wednesday, December 11, 2013 be received and adopted. Carried. Page 1 of 18 Page 4 of 213 5.a) Minutes of Council meeting held on Wednesday, December ... Council Meeting Minutes — December 11, 2013. 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. Motion No. C131211 -2 Moved by Coutanche, Seconded by Meyer At b) Motion to Rise and Report. Motion No. C131211 -3 to discuss Moved by Evans, Seconded by Crawford Carried. Be it resolved that we do now Rise at 2:06 p.m. and Report on the Closed Session Items 4 d) Robin Dunn, CAO, re: Solicitor - client privilege (Water/Waste Water Servicing). e) Robin Dunn, CAO re: Personal matters about an identifiable individual (Staffing Update). 144W and that Closed Session Items be brought forward to Item 17 Closed Session Items (Unfinished Items). Carried. Page 2of18 Page 5 of 213 5.a) Minutes of Council meeting held on Wednesday, December ... Council Meeting Minutes — December 11, 2013. c) Shawn Binns, Director of Recreation and Community Services re: Solicitor - client privilege (Legal Opinion — Block A, Plan 1291). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Shawn Binns, Director of Recreation and Community Services. Motion No. C131211 -4 Moved by Coutanche, Seconded by Meyer Be it resolved 'JA The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Jerry Ball, Director of Transportation and Environmental Services; Donna Hewitt, Director of Corporate & Strategic Initiatives. Motion No. C131211 -5 Moved by Crawford, Seconded by )%4N 14101h. Am b Be it resolved that the confidential correspondence dated December 6, 2013 and presented by Robin Dunn, CAO, re: Solicitor - client privilege (Water/Waste Water Servicing) be received. Carried. Page 3 of 18 Page 6 of 213 5.a) Minutes of Council meeting held on Wednesday, December ... Council Meeting Minutes — December 11, 2013. e) Robin Dunn, CAO re: Personal matters about an identifiable individual (Staffing Update). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Hugh Murray, Fire Chief; Rob Jermey, Deputy Fire Chief. Motion No. C131211 -6 Moved by Coutanche, Seconded by Meyer 5. MINUTES OF COUNCIL AND COMMITTEES: Ah, x a) Minutes of Accessibility Adviso 2013. Motion No. C131211 -7 Moved by Crawford, Seconded by Committee meeting held on Friday, November 29, Be it resolved that the draft minutes of Accessibility Advisory Committee meeting held on Friday, November 29, 2013 be received. Moved by Coutanche, Seconded by Meyer Be it resolved that the draft minutes of the Council meeting held on Wednesday, December 4, 2013 be adopted as printed and circulated. Carried. 6. RECOGNITION OF ACHIEVEMENTS: None. Page 4 of 18 Page 7 of 213 5.a) Minutes of Council meeting held on Wednesday, December ... Council Meeting Minutes — December 11, 2013. 7. PUBLIC MEETINGS: None. 8. DEPUTATIONS: None. 9. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 10. REPORTS OF MUNICIPAL OFFICERS: 40 a) Report No. F1201319, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO re: Statement of Accounts - November 30, 2013. Motion No. C131211 -9 Moved by Evans, Seconded by Crawford Motion No. C131211 -10 Moved by Meyer, Seconded by Coutanche Be it resolved that Report No. CS12013 -07, Donna Hewitt, Director of Corporate & Strategic Initiatives re: Corporate Projects Status Update — November 30, 2013 be received for information only. Carried. Page 5 of 18 Page 8 of 213 5.a) Minutes of Council meeting held on Wednesday, December ... Council Meeting Minutes — December 11, 2013. c) Report No.CS12013 -08, Donna Hewitt, Director of Corporate & Strategic Initiatives re: Accessibility Progress Report. Motion No. C131211 -11 Moved by Evans, Seconded by Crawford Be it resolved Be it resolved 1. That Report No. TES2013 -19, Jerry Ball, Director of Transportation and Environmental Services re: Armstrong Office Trailer for Environmental Services be received and adopted. 2. That the November, 2013 verbal quotation be awarded to Armstrong Trailers, and a sales contract be prepared for Model 1244, being 11'9" x 40'0 ", with delivery in 2014. 3. That the CAO undertake a comprehensive review to optimize Administration Centre accommodation in 2014. 4. And That the Director of Transportation and Environmental Services advise Armstrong Trailers accordingly. Carried. Page 6 of 18 Page 9 of 213 5.a) Minutes of Council meeting held on Wednesday, December ... Council Meeting Minutes — December 11, 2013. f) Report No. DS2013 -70, Andria Leigh, Director of Development Services re: Site Plan Agreement, (Democrat Maplewood Limited), 2013 - SPA -30, Plan 51 M -957, Lot 115, (Former Township of Oro), 12 Emerald Terrace [Refer to Items 15b) and c)]. Motion No. C131211 -14 Moved by Meyer, Seconded by Crawford change Section 2.15 to: - Up to 50kw - $350, -Over 50kw to 100kw - $500, - Over 100kw - $5,000. 3. And That the appropriate By -law be brought forward for Council's consideration. Carried. Page 7of18 Page 10 of 213 5.a) Minutes of Council meeting held on Wednesday, December ... Council Meeting Minutes — December 11, 2013. h) Report No. DS2013 -73, Andria Leigh, Director of Development Services re: Deeming By- law Application, Martin Pigden, 97 and 99 Robinson Street, Plan 653, Lots 10 and 11 [Refer to Item 15e)]. Motion No. C131211 -16 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That Report No. DS2013 -073, Andria Leigh, Director of Development Services re: Deeming By -law Application, Martin Pigden, 97 and 99 Robinson Street, Plan 653, Lots 10 and 11 be received and adopted. 2. That the request to deem the two lots, being Lots 10 and 11 on Plan 653, as outlined in draft By -law No. 2013 -222 be approved. 3. That draft By -Law No. 2013 -222 be brought forward for Council's consideration. 4. And That the applicant be notified of Council's decision under the Director of Development Services' signature. Page 8of18 Page 11 of 213 5.a) Minutes of Council meeting held on Wednesday, December ... Council Meeting Minutes — December 11, 2013. j) Report No. DS2013 -75, Andria Leigh, Director of Development Services re: Site Plan Agreement, Application 2013 - SPA -31 by 2353970 Ontario Inc. (Reids Ridge), Part of Lot 15, Concession 9 ( Medonte), Township of Oro - Medonte [Refer to Items 15g) and k)]. k) Report No. DS2013 -76, Andria Leigh, Director of Development Services re: Horseshoe Resort — Temporary Use By -law, 1101 Horseshoe Valley Road, Part Lots 1 & 2, Concessions 3 & 4 (Oro), Township of Oro - Medonte [Refer to Item 15h)]. Page 9of18 Page 12 of 213 5.a) Minutes of Council meeting held on Wednesday, December ... Council Meeting Minutes — December 11, 2013. 1) Report No. FD2013 -03, Hugh, Murray, Fire Chief re: Station 4 Rugby Roof [to be distributed at meeting]. Motion No. C131211 -20 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That Report No. FD2013 -03, Hugh, Murray, Fire Chief re: Station 4 Rugby Roof be received and adopted. 2. That the quotation for reconstruction of the roof at Station 4 Rugby Fire Hall be awarded to Midhurst Roofing Limited in the amount of $20,844.00 to be funded from the Facility Maintenance Reserve. 3. And That the contractors be advised of Council's decision under the Fire Chiefs signature. CAh, Carried. M) Robin Dunn, CAO, correspondence received November 29, 2013 from Ontario Ministry of Municipal Affairs & Housing re: Municipal Delegations at ROMA/OGRA Combined Conference, Deadline January 17, 2014 Motion No. C131211 -21 Moved by Crawford, Seconded by EvE Be it resolved Vom 1. That the correspondence received November 29, 2013 from Ontario Ministry of Municipal Affairs & Housing and presented by Robin Dunn, CAO, re: Municipal Delegations at ROMA/OGRA Combined Conference, Deadline January 17, 2014 be received. 2. That the CAO arrange the delegations as deemed appropriate. 3. That Councillor Coutanche be authorized to attend. 4. And That the CAO's office register the attendees accordingly. IV Carried. Page 10 of 18 Page 13 of 213 5.a) Minutes of Council meeting held on Wednesday, December ... Council Meeting Minutes — December 11, 2013. n) Robin Dunn and Senior Management Team, re: 2014 Budget Deliberations. Motion No. C131211 -22 Moved by Meyer, Seconded by Coutanche Be it resolved that the information dated December 11, 2013 and presented by Robin Dunn and Senior Management Team, re: 2014 Budget Deliberations be received; and that the 2014 Draft Budget, which incorporates the Option 1 Budget Adjustments, be brought forward to a Special Council meeting on December 18, 2013. Carried. Recorded Vote ReqL Deputy Mayor Hough Councillor Lancaster Councillor Meyer Councillor Coutanche Councillor Crawford Councillor Evans Mayor H.S. Hughes jested by Deputy Mayor Hough Yea Yea Yea Yea Yea Yea Yea 11. REPORTS OF MEMBERS OF COUNCIL: None. Page 11 of 18 Page 14 of 213 5.a) Minutes of Council meeting held on Wednesday, December ... Council Meeting Minutes — December 11, 2013. Motion No. C131211 -23 Moved by Evans, Seconded by Crawford Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: 1. Notice of Office Closure, Tuesday, December 24, 2013 to Wednesday, January 1, 2014. b) Minutes of Nottawasaga Valley Conservation Authority meeting held on October 25, 2013. Staff Recommendation: Receive. c) Minutes of Midland Public Library Board meeting held on October 10, 2013. Received. d) Correspondence dated December 3, 2013 from Chris Hibberd, Director of Planning and Barb Perreault, Senior Environmental Officer, Nottawasaga Valley Conservation Authority re: Fisheries Act Coming into Force - CA/DFO Partnership Agreement Changes. Received. 13. COMMUNICATIONS: a) Correspondence received November 29, 2013 from Lisa E from By -Law No. 2011 -177, Canine Control By -Law. Motion No. C131211 -24 'N Carried. s re: Request for Exemption Page 12 of 18 Page 15 of 213 5.a) Minutes of Council meeting held on Wednesday, December ... Council Meeting Minutes — December 11, 2013. b) Correspondence dated November 30, 2013 from Lynda Whiston re: Heritage Committee Application [confidential correspondence distributed under separate cover]. Motion No. C131211 -25 Moved by Evans, Seconded by Crawford C) Corporate Services /Clerk's signature. -' lcCarried. Correspondence dated December 9, Sports Dome Partnership Proposal. Motion No. C131211 -26 Moved by Evans, Seconded by'Crawfo helswell and Melissa McKee re: Be it resolved 1. That the correspondence dated December 9, 2013 from Kelly Shelswell and McKee be received; Melissa 2. That staff be authorized to amend the Guthrie Lands conceptual site plan prepared as part of the 2010 Strategic Facility Plan to include the dome and newly acquired lands; 3. That the estimated cost of $3,500 associated with the conceptual plan be approved as an overrun to the 2013 Recreation and Community Services budget; 4. That staff be authorized to proceed with the development of a memorandum of understanding with Kelly Shelswell and Melissa McKee under the following parameters: a. That the land associated for the sports dome and its ancillary services and facilities be structured as a lease to the proponents; b. That the market value of the lease be reciprocated in an equal market value of community programming hours to be negotiated in the memorandum of understanding; c. That the proponents maintain sole responsibility for the operation, maintenance and capital requirements associated with the facilities and services; d. That the proponents be responsible for payment of applicable taxes. 5. And That the draft memorandum of understanding be brought forward for Council's consideration Carried. Page 13 of 18 Page 16 of 213 5.a) Minutes of Council meeting held on Wednesday, December ... Council Meeting Minutes — December 11, 2013. d) Orillia District Chamber of Commerce, invitation re: 124th Annual Dinner, Fern Resort, Thursday, January 16, 2014. Motion No. C131211 -27 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That the correspondence from the Orillia District Chamber of Commerce re: 124th Annual Dinner, Fern Resort, Thursday, January 16, 2014 be receive. 2. That Councillors Crawford and Evans be authorized to attend without per diem. 3. And that the CAD's office RSVP accordingly. 14. NOTICE OF MOTIONS: None. 15. BY -LAWS: Carried. a) By -Law No. 2013 -208: A By -law to Amend By -law 2012 -062, "A By -law of The Corporation of the Township of Oro - Medonte to provide for the imposition of Fees or Charges (Fees and Charges By -law). b) By -Law No. 2013 -216: A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Democrat Maplewood Limited described as lands as follows: Lot 115, Plan 51 M -957, as in 58533- 0339 LT, ROLL # 4346- 010 - 003 - 26615, TOWNSHIP OF ORO- MEDONTE, COUNTY OF SIMCOE. c) By -Law No. 2013 -217: A By -law to remove the Holding symbol On lands described as follows: Lot 115, Plan 51 M -957, Township of Oro - Medonte, County of Simcoe, Roll # 4346- 010- 003 - 26615. d) By -Law No. 2013 -221: Being a By -Law to Establish and Regulate a Fire Department and to Repeal By -Law No. 2009 -165. e) By -Law No. 2013 -222: A By -law to deem certain plans of subdivision or parts thereof not to be registered plans of subdivision within the meaning of the Planning Act R.S.O. 1990 c. P. 13, as amended. Page 14 of 18 Page 17 of 213 5.a) Minutes of Council meeting held on Wednesday, December ... Council Meeting Minutes — December 11, 2013. f) By -Law No. 2013 -223: Being a By -Law to authorize the execution of a Site Plan Agreement with Braestone Development Corporation for model homes on lands described as Part of Lot 3, Concession 9 (Oro) [to be distributed at meeting]. g) By -Law No. 2013 -224: Being a By -Law to authorize the execution of a Site Plan Agreement with 2353970 Ontario Inc. for model homes on lands described as Part of Lot 15, Concession 9 (Medonte) [to be distributed at meeting]. h) By -Law No. 2013 -225: A By -law to allow Temporary Uses On lands described as follows: Part of Lots 1 & 2, Concessions 3 & 4 (Oro), Township of Oro - Medonte, County of Simcoe, (Municipally known as 1011 Horseshoe Valley Road) under Section 34 and 39 of the Planning Act, R.S.O. 1990, c.P.13, as amended, Roll # 4346- 010 - 002 - 03500. i) By -Law No. 2013 -226: A By -Law to Amend By -law No. 2012 -067, Being a By -law to Regulate, License and Permit the Sale of Fireworks within the Township of Oro - Medonte (Fireworks By -law). a) By -Law No. 2013 -208: A By -law to Amend By -law 2012 -062, "A By -law of The Corporation of the Township of Oro - Medonte to provide for the imposition of Fees or Charges (Fees and Charges By -law), as amended, to update Section 2.15 per Council's motion. b) By -Law No. 2013 -216: A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Democrat Maplewood Limited described as lands as follows: Lot 115, Plan 51 M -957, as in 58533- 0339 LT, ROLL # 4346- 010 - 003 - 26615, TOWNSHIP OF ORO- MEDONTE, COUNTY OF SIMCOE. Page 15 of 18 Page 18 of 213 5.a) Minutes of Council meeting held on Wednesday, December ... Council Meeting Minutes — December 11, 2013. c) By -Law No. 2013 -217: A By -law to remove the Holding symbol On lands described as follows: Lot 115, Plan 51 M -957, Township of Oro - Medonte, County of Simcoe, Roll # 4346- 010- 003 - 26615. d) By -Law No. 2013 -221: Being a By -Law to Establish and Regulate a Fire Department and to Repeal By -Law No. 2009 -165 g) By -Law No. 2013 -224: Being a By -Law to authorize the execution of a Site Plan Agreement with 2353970 Ontario Inc. for model homes on lands described as Part of Lot 15, Concession 9 ( Medonte). '14W AMW h) By -Law No. 2013 -225: A By -law to allow Temporary Uses On lands described as follows: Part of Lots 1 & 2, Concessions 3 & 4 (Oro), Township of Oro - Medonte, County of Simcoe, (Municipally known as 1011 Horseshoe Valley Road) under Section 34 and 39 of the Planning Act, R.S.O. 1990, c.P.13, as amended, Roll # 4346- 010 - 002 - 03500. k) By -Law No. 2013 -228: Being a By -Law to remove a Holding Provision by 2353970 Ontario Inc. on lands described as Part of Lot 15, Concession 9 ( Medonte). 1) By -Law No. 2013 -229: A By -Law Imposing Annual Drainage Rates Under Tile Drainage Act. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 16 of 18 Page 19 of 213 5.a) Minutes of Council meeting held on Wednesday, December ... Council Meeting Minutes — December 11, 2013. 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17. CLOSED SESSION ITEMS (UNFINISHED ITEMS): Motion No. C131211 -29 Moved by Crawford, Seconded by Evans Be it resolved that we do now go in Closed Session at 5:16 p.m. to discuss • solicitor - client privilege. IJOIOL Motion No. C131211 -30 Moved by Coutanche, Seconded by Meyer Carried. Be it resolved that we do now Rise at 5:38 p.m. and Report on the Closed Session Items 4c) Shawn Binns, Director of Recreation and Community Services re: Solicitor - client privilege (Legal Opinion — Block A, Plan 1291). Refer to Item 4c). 18. CONFIRMATION BY -LA Motion No. C131211 -31 Moved by Coutanche, Seconded by Meyer Carried. Be it resolved that By -Law No. 2013 -219, being a by -law to confirm the proceedings of the Council meeting held on Wednesday, December 11, 2013 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 17 of 18 Page 20 of 213 5.a) Minutes of Council meeting held on Wednesday, December ... Council Meeting Minutes — December 11, 2013. 19.ADJOURNMENT: a) Motion to Adjourn. Motion No. C131211 -32 Moved by Evans, Seconded by Crawford Be it resolved that we do now adjourn at 5:40 p.m. Mayor, H.S. Hughes Clerk, J Douglas Irwin b& Carried. Page 18 of 18 Page 21 of 213 5.b) Minutes of Human Resources Committee meeting held on Tu... 7;; * 7o ,lrip o�°�.� Provd Hrrirq , Exrrrrug Future Tuesday, December 17, 2013 Present: Mayor H.S. Hughes THE TOWNSHIP OF ORO- MEDONTE HUMAN RESOURCES COMMITTEE Neufeld Room 2010 - 2014 COUNCIL TIME: 10:45 a.m. 1. CALL TO ORDER - PRIVATE PRAYERIMOMENT OF REFLECTION: Councillor Crawford assumed the Chair and called the meeting to order. 'Amom&666WL V& _ IdNEWSMA61 11W 2. ADOPTION OF AGENDA: a) Motion to Adopt the Ag Motion No. HR131217 -1 Moved by Hughes, Seconded by Meyer It is recommended that the agenda for the Human Resources Committee meeting of Tuesday, December 17, 2013 be received and adopted. 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. Carried. Page 1 of 4 Page 22 of 213 5.b) Minutes of Human Resources Committee meeting held on Tu... Human Resources Committee Minutes — December 17, 2013. 4. MINUTES OF COMMITTEE: a) Minutes of Human Resources Committee meeting held on November 28, 2013. Motion No. HR131217 -2 Moved by Meyer, Seconded by Hughes It is recommended that the draft minutes of the Human Resources Committee meeting held Thursday, November 28, 2013 be adopted as printed and circulated. 5. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. Motion No. HR131217 -3 Moved by Hughes, Seconded by Meyer It is recommended that we do now go in Closed Session at 10:50 a.m • personal matter affecting an identifiable individual. 1% Motion to Rise and Report. Moved by Hughes, Seconded by Meyer Carried. to discuss Carried. It is recommended that we do now Rise and Report at 12:45 a.m. on Items 5: c) Councillor Crawford, Chair, re: Personal matters about an identifiable individual (CAO Performance Management). d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Organizational Review and Staffing). ma Carried. Page 2 of 4 Page 23 of 213 5.b) Minutes of Human Resources Committee meeting held on Tu... Human Resources Committee Minutes — December 17, 2013. c) Councillor Crawford, Chair, re: Personal matters about an identifiable individual (CAO Performance Management). Robin Dunn, Chief Administrative Officer, delegated his authority under Section 228(4) of the Municipal Act, S.O. 2001, c.25, as amended, with regard to the Closed Session discussion of the December 17, 2013 Human Resources Meeting, Agenda Item 5c) [Councillor Crawford, Chair, re: Personal matters about an identifiable individual (CAO Performance Management)] to Tom Gazda of Gazda, Houlne & Associates Inc. Review and Staffing). A00610, V The following staff were present: Robin Dunn, Chief Administrative Officer; Andria Leigh, Director of Development Services. Motion No. HR131217 -6 Moved by Hughes, Seconded by Meyer It is recommended that the confidential verbal information and confidential correspondence dated December 17, 2013, presented by Robin Dunn, CAO, re: Personal matters about an identifiable individual (Organizational Review and Staffing) be received. -- Iwo Carried. Page 3 of 4 Page 24 of 213 5.b) Minutes of Human Resources Committee meeting held on Tu... Human Resources Committee Minutes — December 17, 2013. 6. REPORTS OF MUNICIPAL OFFICERS: None. 7. NOTICE OF MOTIONS: None. 8. ADJOURNMENT: a) Motion to Adjourn. Motion No. HR131217 -7 Moved by Meyer, Seconded by Hughes It is recommended that we do now adjourn at 12:47 p.m. Councillor Crawford, Chair Robin Dunn, CAO Carried. Page 4 of 4 Page 25 of 213 5.c) Minutes of Special Council meeting held on Wednesday, D... THE TOWNSHIP OF ORO- MEDONTE SPECIAL COUNCIL MEETING MINUTES Council Chambers .01A TOWnshop t)!f .4 Wednesday, December 18, 2013 2010 - 2014 COUNCIL Present: Mayor H.S. Hughes AM Deputy Mayor Ralph Hough Councillor Mel Coutanche (arrived @ 1:37pm) TIME: 1:34 p.m. Also Present: Ann Truyen 1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. Page 1 of 8 Page 26 of 213 5.c) Minutes of Special Council meeting held on Wednesday, D... Special Council Meeting Minutes — December 18, 2013. 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. SC131218 -1 Moved by Evans, Seconded by Meyer Be it resolved that the agenda for the Special Council meeting of Wednesday, December 18, 2013 be received and adopted. Akk Carried. 3. DISCLOSURE OF PECUNIARY INTE None declared. 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. Motion No. SC131218 -2 Moved by Crawford, Seconded by Evans Moved by Evans, Seconded by Crawford Be it resolved that we do now Rise at 2:27 p.m. and Report on the Closed Session Items 4 c) Councillor Crawford, re: Personal matters about an identifiable individual (CAO Performance Management) d) Robin Dunn, CAO re: Personal matters about an identifiable individual (Staffing Update). e) Robin Dunn, CAO, re: Solicitor - client privilege (Water /Waste Water Servicing). Carried. Page 2 of 8 Page 27 of 213 5.c) Minutes of Special Council meeting held on Wednesday, D... Special Council Meeting Minutes — December 18, 2013. c) Councillor Crawford, re: Personal matters about an identifiable individual (CAO Performance Management). The following staff were present: Doug Irwin, Director of Corporate Services /Clerk; Robin Dunn, CAO (for a portion of the item). Motion No. SC131218 -4 Moved by Meyer, Seconded by Evans Be it resolved that the confidential correspondence dated December 18, 2013 and presented by Councillor Crawford, re: Personal matters about an identifiable individual (CAO Performance Management) be received and endorsed by Council. Carried. d) Robin Dunn, CAO re: Personal matters about an identifiable individual (Staffing Update). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Hugh Murray, Fire Chief; Andria Leigh, Director of Development Services; Tamara Obee, Manager, Health & Safety, Human Resources. Motion No. SC131218 -5 Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re: Personal matters about an identifiable individual (Staffing Update) be received. Aor"'%Ih" '1% "'"% V Carried. e) Robin Dunn, CAO, re: Solicitor - client privilege (Water /Waste Water Servicing). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Jerry Ball, Director of Transportation and Environmental Services; Andria Leigh, Director of Development Services; Donna Hewitt, Director of Corporate & Strategic Initiatives. Motion No. SC131218 -6 Moved by Crawford, Seconded by Evans Be it resolved that the confidential correspondence dated December 13 and 16, 2013 and presented by Robin Dunn, CAO, re: Solicitor - client privilege (Water /Waste Water Servicing) be received. Carried. Page 3 of 8 Page 28 of 213 5.c) Minutes of Special Council meeting held on Wednesday, D... Special Council Meeting Minutes — December 18, 2013. 5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 6. REPORTS OF MUNICIPAL OFFICERS: a) Report No. CS12013 -10, Donna Hewitt, Director of Corporate & Strategic Initiatives re: 2013 Accomplishments: Corporate Strategic Plan; Department Operations. Page 4 of 8 Page 29 of 213 5.c) Minutes of Special Council meeting held on Wednesday, D... Special Council Meeting Minutes — December 18, 2013. c) Andria Leigh, Director of Development Services, correspondence dated December 5, 2013 from Ontario Municipal Board re: Decision Delivered by C. Hefferon and Order of the Board, PL121036, Crestwood Park Holdings Inc., 99 Mount St Louis Road East, 2012- OPA -02. Motion No. SC131218 -9 Moved by Crawford, Seconded by Evans d) Report No. F12013 -20, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO re: 2014 Budget - Excluded Expenses. Motion No. SC131218 -10 Moved by Meyer, Seconded by ( Be it resolved that Report No. F12013 -20, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO re: 2014 Budget - Excluded Expenses be received and adopted. '% Carried. e) Robin Dunn, CAO re: 2014 Operating, Capital and Reserve Budgets. Motion No. SC131218 -11 Moved by Evans, Seconded by Crawford Be it resolved that the correspondence presented by Paul Gravelle, Director of Finance /Treasurer /Deputy CAO re: 2014 Budget Adjustments to December 11, 2013 be received. Carried. Page 5 of 8 Page 30 of 213 5.c) Minutes of Special Council meeting held on Wednesday, D... Special Council Meeting Minutes — December 18, 2013. Motion No. SC131218 -12 Moved by Evans, Seconded by Crawford Be it resolved that the Summary of the Programs /Initiatives Not Included (Funded) in 2014 Budget dated December 18, 2013 be received. Carried. Motion No. SC131218 -13 Moved by Meyer, Seconded by Evans J4 $50,000 towards the Oro - Medonte Community Centre. Motion No. SC1312187-14 Page 6 of 8 Page 31 of 213 5.c) Minutes of Special Council meeting held on Wednesday, D... Special Council Meeting Minutes — December 18, 2013. Motion No. SC131218 -15 Moved by Crawford, Seconded by Meyer Be it resolved 1. That the following roads be identified as the 2014 Transportation Projects for the completion of 2013 projects: • Bay Street; • Line 6 N, North and South of Mount St. Louis Road W; • Line 6 N of 15/16 Sideroad W for 1 km. 2. That the 2014 projects, as identified in the capital budget, being ANEW ■ be approved. 1%6 IN 7. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: Page 7 of 8 Page 32 of 213 5.c) Minutes of Special Council meeting held on Wednesday, D... Special Council Meeting Minutes — December 18, 2013. 8. CONFIRMATION BY -LAW: a) By -Law No. 2013 -230: Being a by -law to confirm the proceedings of the Special Council meeting held on Wednesday, December 18, 2013 Motion No. SC131218 -16 Moved by Crawford, Seconded by Meyer Be it resolved that By -Law No. 2013 -230: Being a by -law to confirm the proceedings of the Special Council meeting held on Wednesday, December 18, 2013 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. 9. ADJOURNMENT: a) Motion to Adjourn. Motion No. SC131218 -17 Moved by Evans, Seconded by Crawford Be it resolved that we do now adjourn at 4:07 p. Douglas Irwin Carried. Carried. Page 8 of 8 Page 33 of 213 5.d) Minutes of Council meeting held on Wednesday, December ... Towtulap of Promd Hrrirge, Etching Frrrurr Wednesday, December 18, 2013 THE TOWNSHIP OF ORO- MEDONTE REGULAR COUNCIL MEETING MINUTES Council Chambers ii 111W1111E991911101 TIME: 7:00 p.m. of Corporate & Strategic Initiatives; Hugh Murray, Fire Chief; Tamara Also Present: Brent Cordingley, Kat Tupling, Karen Roberts, Mike Roberts, Cassandra Leclaire, Jean Roberts, Eric Roberts, Scott Andrew, Graham Shoebridge, Garry Shoebridge, Mischele Stevens, Kyle Roberts, Tristen Sekleski, Mila Sekleski, James Sekleski, Nataliya Sekleski, Ryan Duprey, Jordan Moorhouse, Murray, Heather, Luke & Emily Langman, Bob France, Richard & Joan Wand Sr., Brian English, Allan Johnson, Dale, Adrienne, Hunter, Login Sedore, Jim Crawford, Dale Hutchinson, Dave Britton, Rich Wand, Randy Wuensch, Paul Daoust, Nadine & Jim Klingelstein, John Barber, Tim, Rosalyn & Leonidas Maassanany, George Langman, Lisa Hill, Glen Conway, Earl Briggs, Terry Boutcher, Murray McDonnell, Linda and Fred MacGregor, John Cuppage 1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. Page 1 of 4 Page 34 of 213 5.d) Minutes of Council meeting held on Wednesday, December ... Council Meeting Minutes — Wednesday, December 18, 2013. 2. ADOPTION OF THE AGENDA: a) Motion to Adopt the Agenda Motion No. C131218 -1 Moved by Lancaster, Seconded by Coutanche Be it resolved that the agenda for the Council meeting of Wednesday, December 18, 2013 be received and adopted. 3. DISCLOSURE OF PECUNIARY INTE None declared. 4. RECOGNITION OF ACHIEVEMENTS: 10140hk. 1W Mayor H.S. Hughes and members of Council recognized the following Full -Time Township Employees and Fire Fighters: a) Full -Time Township Employee - 15 Years. b) Janice MacDonald Full -Time Township Employees - 25 Years. look. 1\ -1W Valerie Orr Fred MacGregor Im c) Fire Fighters - New Recruits. Station 1 Carried. Page 2 of 4 Page 35 of 213 5.d) Minutes of Council meeting held on Wednesday, December ... Council Meeting Minutes — Wednesday, December 18, 2013. Station 2 Terry Boutcher Dale Hutchinson Jason Savel James Sekleski Jason Taylor Station 5 John Barber Ryan Duprey Jordan Moorhouse Dale Sedore d) Fire Fighters - 25 Years — Provincial a Paul Daoust Robert France 61 Murray Langman CONFIRMATION BY -LAW: a) By -Law No. 2013 -220: Being a By -Law to Confirm the Proceedings of the Council Meeting Held on Wednesday, December 18, 2013. Motion No. C131218 -2 Moved by Crawford, Seconded by Evans Be it resolved that By -Law No. 2013 -220: Being a By -Law to Confirm the Proceedings of the Council Meeting Held on Wednesday, December 18, 2013, be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor. Carried. Page 3 of 4 Page 36 of 213 5.d) Minutes of Council meeting held on Wednesday, December ... Council Meeting Minutes — Wednesday, December 18, 2013. 6. ADJOURNMENT: a) Motion to Adjourn Motion No. C131218 -3 Moved by Evans, Seconded by Crawford Be it resolved that we do now adjourn at 7:30 p.m. Refreshments were served. Mayor, H.S. Hughes Deputy Clerk, Janette Teeter IL No Carried. Page 4 of 4 Page 37 of 213 5.e) Minutes of Committee of Adjustment meeting held on Thur... 7o ,lrip o�°�.� Provd Hrrirq , Exrrrrug Future Thursday, December 19, 2013 THE TOWNSHIP OF ORO- MEDONTE COMMITTEE OF ADJUSTMENT MEETING MINUTES Council Chambers TIME: 9:35 a.m. Staff present: Derek Witlib, Manager of Planning; Marie Brissette, Committee Coordinator 2. ADOPTION OF THE AGEN a) Motion to Adopt the Agenda. Motion No. CA131219 -1 Moved by Tupling, Seconded by Chappell. It is recommended that the agenda for the Committee of Adjustment meeting of Thursday, December 19, 2013 be received and adopted. *w Carried. 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. Page 38 of 213 Page 1 of 9 5.e) Minutes of Committee of Adjustment meeting held on Thur... Committee of Adjustment Meeting Minutes — December 19, 2013. 4. ADOPTION OF MINUTES: a) Minutes of Committee of Adjustment meeting held on Thursday, November 21, 2013. Motion No. CA131219 -2 Moved by Johnson, Seconded by Chappell It is recommended that the draft minutes of the Committee of Adjustment meeting held on Thursday, November 21, 2013 be adopted as printed and circulated. 5 a) Carried. James Partridge, applicant, and Shirley Partridge, agent, were present. Motion No. CA131219 -3 Moved by Chappell, Seconded by Johnson as It is recommended that the Committee of Adjustment grants provisional consent to Application 2013 -B -22, for a severance, subject to the following conditions: 1. That one copy of a Registered Reference Plan of the subject lands prepared by an Ontario Land Surveyor be submitted to the Committee Secretary- Treasurer; 2. That the applicant's solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; 3. That the applicant pay $ 2,000.00 for the lot created as cash -in -lieu of a parkland contribution; 4. That the applicant apply for and obtain the following amendments to the Zoning Bylaw: a) Prohibiting residential use of the retained lands; b) Reduced lot area (1.52 hectares) for a hobby farm; 5. That all municipal taxes be paid to the Township of Oro - Medonte; and 6. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. Carried. Page 2 of 9 Page 39 of 213 5.e) Minutes of Committee of Adjustment meeting held on Thur... Committee of Adjustment Meeting Minutes — December 19, 2013. b) 2013 -13-23 (James Partridge), 665 Line 8 North, An application for consent for the creation of new lot through the severance of dwelling described as surplus to a farm operation. James Partridge, applicant, and Shirley Partridge, agent, were present. Motion No. CA131219 -4 Moved by Johnson, Seconded by Chappell It is recommended that the Committee of Adjustment grants provisional consent to Application 2013 -B -23, for a severance, subject to the following conditions: Page 3 of 9 Page 40 of 213 5.e) Minutes of Committee of Adjustment meeting held on Thur... Committee of Adjustment Meeting Minutes — December 19, 2013. c) 2013 -A -17 (Lori and Randall Wuensch), 863 Ridge Road West, Application for relief from Maximum Height (Accessory Building) to permit the construction of a two storey detached garage. Randall Wuensch, applicant, was present. Motion No. CA131219 -5 Moved by Chappell, Seconded by Johnson It is recommended that the Committee of Adjustment approve Variance Application 2013 -A- 17, specifically to permit the construction of a detached accessory building (garage) , subject to the following conditions: 2 3 C! Page 41 of 213 Page 4 of 9 5.e) Minutes of Committee of Adjustment meeting held on Thur... Committee of Adjustment Meeting Minutes — December 19, 2013. d) 2013 -A -48 (Robert and Constance Ker), 667 Mount St. Louis Road West, An application for reduction of interior side yard (northwest corner only) setbacks to permit the construction of a 24' x 36' pole barn /storage building. Robert Ker, applicant, was present. Motion No. CA131219 -6 Moved by Chappell, Seconded by Johnson It is recommended that the Committee of Adjustment approve Variance Application 2013 -A- 48, specifically to permit the construction of a pole barn /storage building, subject to the following conditions: K 3 0 That, notwithstanding Table B4 -C of Zoning By -law 97 -95, the proposed agricultural storage building shall otherwise comply with all other applicable provisions of the Zoning By -Law; That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by 1) pinning the footing and 2) verifying in writing prior to pouring of the foundation by way of survey /real property report that the agricultural storage building be located no closer than 1 metre from the westerly interior side lot line; That the buildings and structures on the property be substantially in conformity with the dimensions as set out on the application and sketches submitted and approved by the Committee; and That the appropriate zoning certificate and building permit be obtained from the Township only after the Committee's decision becomes final and binding, as provided for within the Planninq Act R.S.O. 1990, c.P. 13. is Page 42 of 213 Carried. Page 5 of 9 5.e) Minutes of Committee of Adjustment meeting held on Thur... Committee of Adjustment Meeting Minutes — December 19, 2013. e) 2013 -A -49 (Mary Lynn and Imo Weinert), 41 Cahiague Road, Application for relief from setbacks from limits of Environmental Protection (EP) Zone and minimum first storey floor area to permit the construction of a single detached dwelling. Mary Lynn and Imo Weinert, applicants were present. Motion No. CA131219 -7 Moved by Johnson, Seconded by Chappell 2 3 0 Page 43 of 213 Page 6 of 9 5.e) Minutes of Committee of Adjustment meeting held on Thur... Committee of Adjustment Meeting Minutes — December 19, 2013. f) 2013 -A -50 (Tami Field and Brian Goymour), 187 Lakeshore Road West, Application for relief from minimum Front Yard Setback, minimum Exterior Side Yard Setback and minimum Interior Side Yard Setback to permit the construction of a single detached dwelling. Tami Field, applicant, was present. Motion No. CA131219 -8 Moved by Chappell, Seconded by Johnson 1. That, notwithstanding Table B1 of Zoning By -law 97 -95, as amended, the single detached dwelling shall otherwise comply with all other applicable provisions of the Zoning By -law; lamb, 149W _. 2. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by 1) pinning the footing and 2) verifying in writing prior to pouring of the foundation by way of survey /real property report that the single detached dwelling /attached garage be located no closer than 6.0 metres from the front lot line; and 3.0 metres from the exterior side lot line; and no closer than 2.66 metres from the interior side lot line. 3. That the location and size of the proposed single detached dwelling be in conformity with the dimensions as set out on the application and sketches submitted and approved by the Committee; 4. That the applicant obtain any permits and /or approvals required, from the Lake Simcoe Region Conservation Authority; and 5. That the appropriate zoning certificate and building permit be obtained from the Township only after the Committee's decision becomes final and binding, as provided by the Planning Act R.S.O. 1990, c.P. 13. go Page 44 of 213 Carried. Page 7 of 9 5.e) Minutes of Committee of Adjustment meeting held on Thur... Committee of Adjustment Meeting Minutes — December 19, 2013. g) 2013 -A -51 (Claire Judson), 5 Goss Road, Application for relief from setback from Bass Lake to permit the construction of a single detached dwelling. Claire and Derek Judson, applicants, were present. It is recommended that the Committee of Adjustment approve Variance Application 2013 -A- 51, specifically to permit the construction of single detached dwelling, subject to the following conditions: AMW 2 3 0 That, notwithstanding Table B1 and B1(1) (Minimum Front Yard and Setback from Bass Lake ) of Zoning By -law 97 -95, the proposed dwelling shall otherwise comply with all other applicable provisions of the Zoning By -Law; That the buildings and structures on the property be substantially and proportionally in conformity with the dimensions as set out on the application and sketches submitted and approved by the Committee; That the applicant obtain any permits and /or approvals from the Nottawasaga Valley Conservation Authority (NVCA) and That the appropriate zoning certificate and building permit be obtained from the Township only after the Committee's decision becomes final and binding, and the applicant enter into a Site Plan Agreement with the Township of Oro - Medonte in order to remove the Holding(H) designation on the property as provided for within the Planning Act R.S.O. 1990, c.P. 13. , Carried. Page 45 of 213 Page 8 of 9 5.e) Minutes of Committee of Adjustment meeting held on Thur... Committee of Adjustment Meeting Minutes — December 19, 2013. 6. NEW BUSINESS: a) Correspondence dated November 21, 2013 from the Ontario Municipal Board, re: Withdrawal of OMB Appeal, 2013 -A -41 (Braestone Development Corporation), 3009 Line 8 North. Motion No. CA131219 -10 Moved by Tupling, Seconded by Johnson It is recommended that the correspondence dated November 21, 2013 from the Ontario Municipal Board, re: Withdrawal of OMB Appeal, 2013 -A -41 (Braestone Development Corporation), 3009 Line 8 North be received. look 7. NOTICE OF MOTION: None. 8. NEXT MEETING DATE: Thursday, January 23, 2014 at 9:30 a.m. 9. ADJOURNMENT: a) Motion to Adjourn. Nor Motion No. CA131219 -11 Moved by Tupling, Seconded by Chappell It is recommended that we do now adjourn at 12:20 p.m. Roy Hastings, Vice Chair Carried. Carried. 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DEPUTATION REQUEST Request for deputation, any written submissions and background information for consideration Be submitted PRIOR TO THE REQUESTED MEETING. PLEASE PRINT COUNCIL MEETING DATE: Within the month of January 2014 or the next available date. GENERAL COMMITTEE MOTION NUMBER: SUBJECT: Cycling Community Partnership Program NAME OF PERSON TO APPEAR: Peter Armstrong from: Born To Ride Bicycle EMAIL ADDRESS: STREET ADDRESS: City Postal Code PHONE: HOME: BUSINESS: NAME OF PERSON REQUESTING APPEARANCE (if different from person appearing): PHONE: HOME: BUSINESS: NAME OF GROUP OR PERSON(S) BEING REPRESENTED (if applicable): BRIEF STATEMENT OF PURPOSE OF DEPUTATION: Cycling Community Partnership Program We are providing presentations to councils throughout Simcoe County. The CCPP presentation includes cycling economic impact stats and the economic impact Born To Ride Bicycle may have on your community with two optional quotes for council to consider. The presentation typically runs 15minutes in length but can be stream lined into a shorter period. We would prefer to present the program as soon as possible. LETTER SUBMITTED WITH REQUEST: YES NO Please refer to attached PDF intro to the CCPP in this email. Personal information on this form is collected under the legal authority of the Municipal Act S. 0. 2001, c.25 as amended. The information is collected and maintained for the purpose of creating a record that is available to the general public pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Signed: ��r� January 3, 2014 Born To Ride Bicycle Page 53 of 213 P no Copyright 2013 page 1 8.a) 7:00 p.m. Peter Armstrong, Born To Ride Bicycle, re: Cy... Introduction to Born To Ride Bicycle & CCPP www.borntoridebicycle.com Send inquiries to: info @borntoridebicycle @hotmail.com In 2007 an idea was created by Peter Armstrong and his supporting wife Anna Armstrong - today the administrator of Born To Ride bicycle. "The business is a support vehicle for cycling tourism communities" Anna Armstrong "We evolved from a concept of offering bicycle rentals to Resort guests at Carriage Ridge, Carriage Hills and Horseshoe Resorts, when no one was thinking about cycling. We originally set up seasonally at Line 3 and Highland drive at Carriage Hills Resort, located in the Township of Oro- Medonte. Today (2013) we offer mobile bicycle rental, tours, repairs, training and much more." Peter Armstrong Over the last five years we have explored, cycled, photographed and documented many cycling routes on and off the roadways, into forests and trails. We reach out to communities to help enhance their cycling experiences and draw tourism to the area. We have received invitations throughout the cycling industry to participate in many activities and provide our advice on many topics varying from TV interviews to Cycling tourism in Stake holder meetings to a discussion with children on the basics of cycling. We have created over 80 guided cycling tours throughout Central Ontario, some with and without packages. Our latest achievement is the WaterfrontHeritage a seven day cycling vacation within Simcoe County; http: / /www. borntoridebicycle .com /CyclingVacation.htmI . We cater to people of all walks of life travelling from Israel, Germany, France, China, Japan, The United Kingdom, Scotland, Africa, United States of America, Canada and many more. We cater to specialty groups such as Jewish school groups, or the Olympic Rowing team on a Mountain Bike tour. In summary For the past five years Born To Ride Bicycle has promoted many communities within Simcoe County. We now offer our services on a pay per basis, with a complete Tourism Experience Packaged called the CCPP the Cycling Community Partnership Program. Page 54 of 213 Copyright 2013 page 2 8.a) 7:00 p.m. Peter Armstrong, Born To Ride Bicycle, re: Cy... Cycling Community Partnership Program CCPP) www.borntoridebicycle.com Send inquiries to: info(@ borntoridebicvcle(@hotmail.com Are you market ready to draw cycling tourism? The Cycling Community Partnership Program "CCPP" is a way business, organizations and communities can support outdoor activities as part of their active transportation initiative and draw marketing exposure as well as generate revenues for their communities. Benefits: • Local community experience for tourists. • County wide multi -day packaged experiences for tourists. • Increasing tourism traffic that draws first time experiences to your area. • website presence in promotion of regional and localized tourism • 24/7 support for all venues of Cycling tourism, helping you achieve your goals • Economic impact to your community. We take our business seriously, We have mastered the cycling tourism market and continue to grow, learn and change to meet market demands. We cover every part of the process from establishing the tour route, type, supplying the right bicycle, packaging accommodators and meals, pricing the tour, creating website presence and partnering up with key marketing trend setters for nationally and internationally exposure, cooperating with regional initiatives. (Additional services in R &D, Tradeshow exhibits, photography, video production and graphic design) Business & Organizations can benefit from: • Sponsoring a tour that suites your interest and we'll place your business on our website giving you the type of exposure you're looking for. Whether it's about promoting active fitness and environmentally conscious venues or drawing tourism dollars to you, we can help. • By incorporating your products or services into the tour. As part of the experience of a guided cycling tour, we can take cyclists into your establishment, giving you the exposure you're looking for. • VIP treatment to special guests or staff is a service we offer for your clients. We can offer a full or half day guided cycling tour experience. We can even package in transportation to deliver your guests back to your establishment for a presentation or meeting. Communities can benefit from: • Having custom tour routes designed that promote your community. • A seasonal event package including a meal with purchases and /or overnight stays. And if transportation is an issue we can help with that as well. • Having each of your tours promoted on our website, promoting your community and with establishing rates based on your level of Partnership funding, combined with advanced marketing techniques we use to expose your community to first time visitors. Page 55 of 213 Copyright 2013 page 3 8.a 7:00 m. Peter Armstronga, B rn To Ride Bicycle, re: Cy... • From a tourism perspective the CCP (Cycling Community Partnership Prc�'gram� can increase cycling tourism traffic to your community. • Economic Impact variable (EIV) One of the key issues with drawing tourism to an area is TIME and Transportation costs. We can't shorten the distance to a community but there is a way to reduce costs. The EIV does just that. HOW does the EIV work? From working with our marketing partners we reduced tour rates, below operating costs to see where the price point would make a significant difference in drawing new visitors. We discovered a dramatic increase in cyclist's signups for tours, which satisfied the visitors, but didn't support our business model. Then we looked at the economic impact of the drawing tourism to the community, realizing there was great benefits to the community we cycled within. Hence The Economic Impact Variable and the Cycling Community Partnership Program is founded on the principle of the Partnership organization would compensate (EIV) Born To Ride Bicycle for the difference in price of each cyclist sign up and in turn we would draw more cyclists to your community. With this technique we find our cyclists spend anywhere from 2 to 4 times the value of our tours. • The Economic impact can grow to an estimated $48,000 /season into your community. And through a multi -day tour, where the community is incorporated in the tour, the economic benefit can be an additional estimated $23,142 through Born To Ride Bicycles purchases of accommodations and meals combined with our cycling tourists purchases. These values are influenced on each community's level of commitment to making cycling tourism services thrive. (i.e. marketing efforts, signage, etc.. will help to ensure this). So, what's the first step? Contact us at info@ borntoridebicycle.com and tell us when you're available for a meeting.. When we meet, I will share the possibilities of the Economic impact our program can have on your community. In Summary the CUP Offers? • Local community experience for tourists. • County wide multi -day packaged experiences for tourists. • Increasing tourism traffic that draws first time experiences to your area. • website presence in promotion of regional and localized tourism • 24/7 support from all avenues of Cycling tourism, helping you achieve your goals • Economic impact to your community. What does it cost? 1. You're required to purchase an annual CCP membership: $5000.00 /yr. This amount is a small contribution towards ongoing operating costs to maintain this service to your communities . 2. For $1000 /yr website presence allows up to three cycling tours on our website. 3. A minimum $2000 retainer is required if the community supports reducing tour rates to increase tourism traffic (EIV). We've experience with large organizations a slow process in making payments. This helps to insure payments are kept up to date and guarantees the prices stated on our website for tours are honoured on a longterm basis. 4. Tour development fees are $450 /day. Developing each tour takes several days. Typically a two hour tour takes three days to complete. This is also influenced by the type of tour and the level of commitment or cooperation to support each project. Having maps, GIS, data and other resources at our finger tips is pinnacle. Page 56 of 213 Copyright 2013 page 4 8.a 7:00 pp m. Peter Armstrongq, Born To Ride Bicycle re: Cy... (Our policy is to receive payments fo : 1, 2 and 3 ( 3 is optional) in full �Sefore commencing services. other payments are due within seven days from been billed, after 14 days interest charges apply, talk to us if special requirements are needed and we can help with setting up a reserve fund for you to save money for participation or for your next cycling event, that you would like to use our services for. Featured services: • On Location services has a base rate of $600 a day + $180 setup /take down fee paid in full a min. Mays prior to the event (credit card, cash or PayPal). • Optional times are: A. 7am -12pm B. 10am -4pm , C. 2pm -8pm (up to 4 hours) • On location services available are Bicycle Rentals, repairs, guided tours, training and a Sound system for announcements and musical entertainment. (Additional charges may apply: i.e. DJ services) What's involved to establish a tour? 1. Research & Development of routes available. Hours of Internet research, and onsite visits with transportation of equipment to proposed sites. 2. After the tour route is finalized, time trialed, graded by terrain, assigned to bicycle type, endurance level, we go the next stage. 3. Naming the tour takes research and discussion. 4. Different times of the year the route is ridden 5. A script is written about the tour 6. The Webmaster then goes to work editing documentation taken into consideration many technical issues. 7. Finally Tour goes live for the world to see. What happens when a tour is booked? When a tour is booked, a series of correspondence goes back and forth between the customer. This can take a month, a week or a day. We first establish the correct tour -type for the cyclists skill set. Ensuring the customer has an enjoyable experience. Then the tour is confirmed by payments with additional data and the staging area date and time is set, with additional preferences of packaged meals, accommodations, exhibits and transportation. Then the agreement is written up for the tour guide and mechanic to prepare for the tour. a. The tour guide may ride the tour route once before the customers arrives, reviewing the route and historical data on the tour as well as determining if any detours have to be made do to down trees, road construction. b. The mechanic has the responsibility to assess the bicycle required for the tour based on the customer's height, weight, level of experience skill set and expectations. c. And finally the tour guide and bicycles arrive at the staging area to meet the visitors going out that day, come rain or shine. And the good thing about our cycling tours is that we always come back with many happy faces that enjoyed the cycling experience, and look forward to another cycling experience. Page 57 of 213 r Cy 11 1 A _ E 0 0 roql vp i L WAW ` �wr� P � . 40 OD O 0 3 (D_ CD D 3 ca 0 0 CD m m n l(mQm V pip s N_ W i ieare.s.Rw �iwm rw urn a:�s v;Nb„A AMnW .- VcaW .n+.aq vuw.e mxNmer ': XIRAti'� ""i� i N� saR+ _� sra� saR WA RD DORuCt m MN��NR HMO I` INi:RV A a. w N A4 �R • • • 2012 3 Tro z ww�Rr+. USSIA NExIcQ .r o 0 O \ ✓I ;. `I IRmnlana) me ma,xl k C 0 F 12 y • ion r warn �N � T N u t .rC 2002-2010 ,ffelN -C?ANN A D A bi kw } • � Alb � Research BY an `d ` • 4 -i O nanoaa ram bleeu 0 O \ ✓I E1� O CA Q O N_ W 0 VANCalVER C) VICTORIA Chilcotin Coast () WHISTLER � • Er °mt�scr. ,51anCOUVer � '�ka�la�a� Coast &D B" R,... _,slal'�s 'MCL`lia 15 i 4tl�°•RFi. `� ��N F.1Y 3-0Ri1NSlYfCRc � I N011N'EAti BRUNS45'ICN . • . eniM.'F. M�ky. In[ � 40 � �ECex Oo 0) 0 0 3 (D_ D 3 (n 0 n �m W O O CD m lJ lV -S n1 m CD O N W $2222 M 2@09 f��r M1ttaaaP ,a= CO QN�esnmT. I� ARI0 M1 � u $3911 M gy 1 �r n r 0 S7223 million dollars ' ��4�o51��ILaw� �r �� .rra� L[ -LEN67 LE6RX5f5aw � C PI A aa� j M[hr9anr a �L ~` R Oat P - 1 c - ✓ � `l Nuaan 1EIT _ 1 ap Sale pwvsnclale f,M ��y � � }"Sp� ..... tin cyclists cycled Ad 3 An average of „rao p.:�+v cn yp LfN m A � O D cc •• • 0 O QL CD Tourism Research Report 2010 I< 0 CD CD n 54% Overnight m��cur ST. $Lry"Fr: unaoln CATHARINES r„ •ate �� -. LewisLOn _ � Rfegere v r-r h.! J'. .7 , imen.es 4 t: Falk C+ L ,nino,emMp,w. n. F - rn Itl rFl gee. W� Fuelling 5000 eob iagara 20 weu,ea I • . � . • • . • . • "� g°�"«� tea.. ^^� • • • Mme ��.- �L�i.°A -_._ 0 more- aeyew.nm S �Attrations 12% Other Hotels /Motel Camping, s Retail freinds family Food & purchases 46% Beverage 270/ 61% Bed & Breakfast —..dd PV $148 /cyclist average purchases (accommodations, food, beverages, attractions and retail) 85% of cvclists surveyed came from Ontario CD D 3 U) O O O iz CD a CD (D C) 1< 74� All COUNTY OF Ah. SIMCOE For the G rea ter Good Aso CQ (D 0', $ � LM'R [ ry U) rF 0 D (C) 00 0 D OT QL (D 00 0 l< 0 (D --I CD n� �G n CD CD C) l< C A M A o A Waterfront Trail A the DATIA311 ,,(sma� mteer@m wN adda��apc °° �o a�ac rr�o� rr Niagara -on- the -Lake to Cornwall 562 km 8 day cycling tour / 70km /day average O ington w Niagara Lak� St. 405 417 tj r Ontario 401 ICingston� f elleville° it I i 401 f' r r r' i (g) Cornwall �o-Masena l o 0 gdenshurg 11 ,_. ;..--9P otsd a m )ckville j Canton J 9Gouverneur r 28 14 North Wilna til qV V'�� 3 oCa rthage atertown l LoNnrille ........................ ;th vPar 9S(1 rvrlictc • -11 V (D_ D 3 rF O W O AIh° Above purchase price of tour (meals 0 ockport 00 & accommodationf) C^ l J O Oswego. $731000 estimat d Economic Im act p CD AIh° Above purchase price of tour (meals 0 ockport 00 & accommodationf) C^ l J c0 CD rn rn 0 N w Waterfront Trail A long tb a Ca00d n 66% Accommodation. $31,075.00 stay at hotel every night Estimated $31,075/250 cyclists /7 days $0 meals 91% MEALS packaged in w /tour 9%(23) up to $25 meals /day 43% (107) 25-$34 meals /day 48%(120) co iD $42,332.5 Estimated $42,332.50/250 cyclists /8 days Addition to packaged in meals Az irep led by Ma de'u n s roahbir, Wl vQ[r" imm Re o Q[ amoom cTirun, Uy.IOMQUiu beer PORI CD CD D 3 U) O c0 O O Q- CD 00 0 1< 0 CD CD n 1551 CD ILP (n 0 CL CD CD CD --s C) OD v O O CAD CD D 3 0 c0 0o 0 C O po m (D C) l< ,",4 , �, + % Mda'd Bey LVe b�ke Huronia MunioipaC VV�ebl'dd� Ai rpo rt Barneto tame, Labe to Oro- Medonte, Orillia, Severn, Tay, Mi 35o km 7 day cycling Vacation 50lem/day average 90 cyclists /seasom. 3a T m E4 TL] h� 82y Waubaushene 20 ° 17 12 19 Ontario sB 'Coldwater !!!� 16 44 is r� Canting 0 �19 11 North St P 400 nr de s Bass Lake %4 Podanguishene, Tiny, asaga, Collingwood, Cleary' 13 �4 o.�t mvale j 22 D 11 O Edgar 28. 22 57 � 1R $162,000 estimated Economic Impact ($1o8,o0"o- $54,000; .rchases + Al.l inclusive hotel w /meals, & entrance ees to exh' BL Cravvford (D lQuipsm YlerwyJ'erstren Spd s P Brown `� Mood 0 Park 4 B ynrcwe 6 f(ar a@trfeft8 &y CD Park Batch,.,. y - A �storq 'F) Ontario, J -``ey � o c -�'Born To Ride Bb te was an idea, a colnoe,; tcyc B• °rn T e Renta/ • 00 6 0 CD N D 0 m 00 0 0 CL CD _W n n CD CD n v m CD 0 N W B• °rn T e Renta/ • 00 6 0 CD N D 0 m 00 0 0 CL CD _W n n CD CD n �I COUNTY OF S1For the Greater Good 0 N_ W III TOURISM t,` /wN/ / b 0l,r nr itror 1 d le ac y o M Promoting Cycling Tourism throughout the Region - Tradeshows & Events • CD CD D 3 0 D cc 0 0 CD 00 0 1< 0 CD i Ad A. W i.L IN I AM L " Ll I� F '7� Ilk # +' I r i i vFM T sr ,N aigilin- ° %pMiM (D_ D 3 O 3 A 1- 855 - 795 -4482 �6 0 ' r I /n (l✓ my Ive offer ,r,; V*44 i 1 69 s W.--, s &AW154"wa-, I ■ , fi r:.'�,...7 I 0 lvI CD 0 N W • =I CD CD D 3 0 D c0 co 0 0 CD co 0 l< 0 CD CD n We offer Tmining & aRent;als M � �� pn ypw lrie rnrr run Tou r 1- 855-744+; WWW. 70% AL-- , i I o 0 Guided Cycling lours F 1 B A(` + Nil �'' jam' �P` S �d t , We receive invitations to participate in events and provide input on many topics related to Cycling Tourism. From TV discussions, Stake holder meetings, video productions (Arthur), Teaching groups on the basics of cycling, and guiding visitors to the wonders of the area. Z c� m 0 n; c,.: C7 Yr = r v • ti- a. f u • '€r • Ez T.. - _- W- '" T 1' 1 .gip • , rF CD I r � � l J Samples c clin tours: -1 cycling Catholic & Public school boards participated in a rail trail cycling expehr -,,Ze sl 0 t. with 120 students for a one day cycling event. The average student spent gi3� 20 in food from a single concession stand on the waterfront in Goderich. A total of 300 Jewish participants from New York, Muskoka and Toronto, = enjoyed Forest cycling tours in Simcoe County. They purchased couture foo., products , adventure park passes and chartered a buses The Canadian Olympic Rowing participants enjoyed a mountain bike experience , in late October 2013. As th _ Born To Ride purchased $10,000 in bicycles for one event . For 4 days the visited the local restaurants and entertainment. • Total $451500 in Economic impact within three cycling C7 AA ONE&, FF kill --I F -ti i a G9 • r -+•_ - a JON- t y r .10;�11- 1 4AW� �./ + _ AF . IML,, i___� .. iii\ �•t� a � /� ��, ..M � _ 7 �Y�- � � � �• ��i French i waterfront Trail cycling Italian roads &trails AW Aq . skwe � .fir �� F•� � AN 14 r. de- t �t� ffij y'. 171 0 �* - M► North America Annual cycling vacation with friends Slovanian Trails & roadways OD v O O ZZ N CD D 3 0 00 0 0 CD 00 0 CD CD n V F ril 0 PTI I C I F11 We have a long way to go before we will see significant economic benefits .. dM Are we there Yet? you contributing towards supporting cycling tourism VV4, s, "'MINE IL ,,, m n Y N1 • 01TOM Die ?POP :94 UN GUING CU IF YOHR rnM F • OPERATIONS CHART Mobile Unit Seasonal Basic Costs - : Replacement inventory, Loss of purchase value, maintenance - repairs & tune ups, Inventory 1st year (only), Labour, Vehicle finance, Storage, Auto Insurance, Business insurance Born To Ride Bicycle Operations YEAR 1 1 YEAR 2 1 YEAR 3 1 YEAR 4 1 YEAR 5 -60 bicycles 1 $169,04 1 $129,44 1 $128,24 1 $128,24 1 $128,24 YEAR ] $125,24 - bicycles $67,653 $67,4,53 $67,453 $67,453 $67,453 $67,453 CD 00 20 bicycles $100,77 $87,97,5 $87,975 $87,975 $87,975 $87,975 NW INCLUDED IN Operations Chart ce M Fuel, electricity, taxes, accounting, Equipment, supplies, Advertising, marketing, auto commercial repairs, training, Nutrition dietary products for trainers (Mobile Unit ) 0 0 ZZ mmV `V �F CD D 3 �F 0 D 0 0 CD M licensing Ind m CD $180,000.00 $160,000.00 $ 140,000.00 $120,000.00 Q $100,000.00 , $80,000.00 Q� m $60,000.00 $40,000.00 $20,000.00 YEAR 1 1 YEAR 2 1 YEAR 3 1 YEAR 4 1 YEAR 5 -60 bicycles 1 $169,04 1 $129,44 1 $128,24 1 $128,24 1 $128,24 YEAR ] $125,24 - bicycles $67,653 $67,4,53 $67,453 $67,453 $67,453 $67,453 CD 00 20 bicycles $100,77 $87,97,5 $87,975 $87,975 $87,975 $87,975 NW INCLUDED IN Operations Chart ce M Fuel, electricity, taxes, accounting, Equipment, supplies, Advertising, marketing, auto commercial repairs, training, Nutrition dietary products for trainers (Mobile Unit ) 0 0 ZZ mmV `V �F CD D 3 �F 0 D 0 0 CD M licensing Ind m CD vwc now offer our services on a pay per wiff, complete Tourism Experienra packaged cabled the r* v00 00 0 "The Cycling Community Partnership Program cD D 0 0 0 The CCPP Offers: M • Localized experiences for tourists by providing custom tours & routes designed to promote your community, • County wide multi -day packaged experiences for tourists. And event packages inclu overnight stays, meals and other purchases. 90 • Increased first time experiences to your area. o • International Website exposure to your tours, promoting your community, drQ7Rvir I- regional and localized tourism. CD D 3 24/7 support from all avenues of Cycling tourism, helping you achieve your goaft • Economic impact determined by the Economic Impact variable (EIV) and your° Partnership funding, to establish attractive rates to entice cyclists to your commurE ty. CD • Advanced marketing techniques and High exposure with our marketing partnus, covering Toronto, Ontario, Canada and abroad. CD CD The Cycling community Partnership Program allows business, organizations and communities to support T°" 81 Outdoor activities As a Part of a active transportation initiative, organizations can generate revenues thro extensive marketing exposure in partnership with Born To Ride Bic We take our business seriously, and have mastered the cycling tourism market, but continue to strive for more effective techniques to draw T°° '"tourism dollars to communities like yours. The CCPP covers every part of the process: A. B. C. D. E. F. v CD N W Establishing tour routes, Packaging in accommodations meals and activities using local businesses Supplying the right bicycle, Pricing the tour, In conjunction with the EIV, D 3 website presence, 0 Marketing. 00 0 S within �a CL _W n n CD (We also offer, additional services in R &D, Tradeshow exhibits, photography, video production and graphic design) I cD n CYC rt E ' t LING COMMUNITY PARTNERSHIP PROGRAM? BX So 010 r ` 1 ':� ' i vow } W a N w The CCP Program has five Components 1. Annual Membership 2. Tours Development 3. Economic Impact Variable pricing (EIV) 4. Website presence 5. Marketing &Partnerships 00 iD 0 CD CD0 D 0 Z3 cc CD 1. Annual Membership $5000.00/yr. ,_!! Membership of $5000.00/yr. This amount is a small contribution towards ongoing operating costs to maintain the service to your community. Fuel I .,..-Servic taxes e Labour Repairs Supplies,.� training ./ j I Insurance Electricity Inventon M a rketi n accounting Equipment 'Advertising Maintenance Vehicle finance Training equipment Training programs • Commercial Licensini, Replacement invento Loss of purchase value Dietary training products 0 CD Qo O_ N) I 75, @I@ aD O O CD CD 3. Economic Impact Variable (EIV) pricing (min $2000 retainer) If the organization supports reducing the tour rates to increase tourism traffic. They can activate ie EIV in which case a minimum $2000 retainer is required; based on a quote. to increase tourism traffic to business and communities at the same time provides compensation to Born To Ride Bicycle for reducing rates tourism traffic they want. Scenario 1 Below Costs $43 /person Average generates ypical Tour 33 Tours /30days $85/person *Estimated Results average 3 Tours in /30days to get the community the EIV payment made by Economic Impact $48,374/$32,250 (3 guided tours w /stays /no stay Partnership organization to Born To Ride bicycle @ $42 /pe rso r Born To Bicycle $85 /person SCENARIO 1: BASED ON MARKETING RESEARCH & TESTS COMPLETED 2010 — 2013 Economic Impact Variable (EIV) pricing Under the EIV we find cyclists spend anywhere from 2 to 4 times the value of the discounted tour. HOW IT WORKS By reducing our tour rates below operating costs, we can increase cyclists signups. Through this method the Economic impact can grow to an estimated $48,000 /season into your community...1 Scenario 1 I cc CD 4 Below Costs $43 /person Average generates ypical Tour 33 Tours /30days $85/person *Estimated EIV payment made by Results average conomic Impact $48,374/$32,250 3 Tours in /30days (3 guided tours w /stays /no stay Partnership organization to Born To Ride bicycle @ $42/person Born To Bicycle $85 /person . SCENARIO 1: BASED ON MARKETING RESEARCH & TESTS COMPLETED 2010 — 2013 CO total # of sales 125 250 NOMEPURCHA PURCHASES 2 x $VALUE 4x $VALUE discounted lvalue of tourism dollars value of tourism dollars $ 5,375.00 $ 10, 750.00 $ 21,500.00 $ $ 698.75 $ 1,397.50 $ 2, 795.00 $ $ 10, 750.00 $ $ 1,397.50 1 $ 21, 500.00 $ 2,795.00 $ 43, 000.00 $ 5,590. 00 $ 375 $ 16,125.00 $ 32, 250.00 $ 64, 500.00 $ $ 2,096.25 $ 4,192.50 $ 8,385.00 $ 500 $ 21, 500.00 $ 43, 000.00 $ 86, 000.00 $ $ 2,795.00 $ 5,590.00 $ 11,180.00 $ 3.65 IMIL -AL Variety of four tours types= $ URCH ASE S� Average value of tourism dollars 16,125.00 2.096.25 32, 250.00 4,192.50 48,375.00 6,288.75 X 64,500.00 8,385.00 64,500.00 6 O 3 CD CD D 3 O e� O C7 `G 4. Website presence $1000/yr/3 tours 4. $1000 /yr website presence allows up to three cycling tours on our website., In this day and age exposure to the world wide web is critical, especially when you can zero in on your target market. Both Our graphics department and webmaster go to work for you, editing documentation, .• photography, putting video productions together and takes on many technical issues that establish stronger cyber links to the world web. Once everything is completed, your tour goes live for the world to see. #A� 44, _ — .s To R� 4 C7 at can you fffer 'A�,.O.m rA U 443 0 •v CD 0 0 N W our Its IY vur,h.gii eel CO y O 0 -U r-r D 3 0 c0 0 0 �J CD 00 0 l< 0 CD CD v m 0 N O N W What can we offer your oC mmunity? -U D 3 O 00 O O Q CD _W n n CD CD n Oro�Medonte Tours w/cycl*lsts Estimated Economic Impact /season Calculations based on Tourism Research Report, 2010 Born To Ride Bicycle Average calulation v m 0 W 0 N W tours 11 $177,375.00 ESTIMATED CYCLISTS 859 1375 961 $112,s75.00 ESTIMATED CYCLISTS 546 1 875 867 0 0 3 IM D 3 0 00 0 S 0 Za CL cD _W n n CD CD n TIMP v m 0 _p 0 N W fib CCPP Oro- Medonte Profile best fit Oro - Medonte OPTION A 1 Oreintation 2 Waterfront 11 cycling tours Estimated Economic Impact $177,375/ season Growth 3 -7yrs 00 6 0 m D 3 0 00 0 S 0 Za CL m W RRM -19 v m 0 0 N W Ire CCPP Oro- Medonte Oro - Medonte Aijai 1 Oreintation 1 Waterfront MM 7 cycling tours Estimated Economic Impact $112,875/ season Growth 3- 7years 00 6 0 m D 3 0 00 0 0 Za CL m _W n www.borntoridebicycle.com 1- 855 - 795 -4482 IOro- Medonte A sv c� m 0 rn O N W QUOTE A ,CMR- ,t Commlunit Purt�ner�s�hip pro, r &m Ora -,. M edonte. Township O,� ,talr o1 C -ate, a $ 5,000.00 2014 CCPP Membership fee (annual) $ 4,000.00 2014 Website fee (annual) 24,131.25 31.5hrs Development Fees for 11 cycling tours Onetime charge $ 4,000.00 Retainer - Economic Impact variable (EIV) $ 37,131.25 Sub total $ 4,827.06 13% HST $ 41,958.31 Total Payable to Born To Ride Bicycle $ 10,000.00 Reserve - Economic Impact variable (EIV) $ 1,300.00 13% HST $ 11,300.00 Total Economic Impact variable (EIV) Due Dates 1. pay 1. Amount includes HST Due Dates 2. December 7, 2013 100% $ 5,650.00 $ - January 7, 2014 100% $ 4,520.00 $ - January 7, 2014 50% $ 13,634.16 $ 13,634.16 <- February 15th, 2014 March 7, 2014 100% $ 4,520.00 $ 53,258.31 2014 Budget for Cycling Community Partnership Program (CCPP) $ 28,324.16 $ 13,634.16 Total $ 41,958.31 *Economic Impact variable (EIV) - Is defined as a financial compensation up to 50% of reduced Tour Rates, used to providing increased Economic Impact on the Partnership community and /or used for cycling related services rendered from Born To Ride Bicycle as follows: A. Mobile Event Rentals, B. Mobile Service repairs, C. Sound entertainment systems, D. CCPP Membership, E. Website fees *Refer to CCPP Document 00 v O O (D (D D 3 O CQ O O Za Q (D 11 cycling tours Estimated Economic Impact $177,375/ season Growth 3 -79 P CD (D C) www.borntoridebicycle.com 1- 855 - 795 -4482 IOro- Medonte B QUOTE B CPP �Y� ~ling/ Community P a�rtneri, ip pro,�r�a�m Or,v:Medonte.ryTownship On, ta�r� o1 ,C- alnad:a $ 5,000.00 2014 CCPP Membership fee (annual) $ 3,000.00 2014 Website fee (annual) $ 12,993.75 16hrs Development Feesfor 7cycling tours One time charge $ 2,000.00 Retainer - Economic Impact variable (EIV) $ 22,993.75 Sub total $ 2,989.19 13% HST $ 25,982.94 Total Payable to Born To Ride Bicycle $ 8,000.00 Reserve - Economic Impact variable (EIV) $ 1,040.00 13% HST $ 9,040.00 Total Economic Impact variable (EIV) Due Dates 1. pay 1. Amount includes HST Due Dates 2. December 7, 2013 100% $ 5,650.00 $ - January 7, 2014 100% $ 3,390.00 $ - January 7, 2014 50% $ 7,341.47 $ 7,341.47 <- February 15th, 2014 March 7, 2014 100% $ 2,260.00 $ 35,022.94 2014 Budget for Cycling Community Partnership Program (CCPP) $ 18,641.47 $ 7,341.47 Total $ 25,982.94 v cc (D *Economic Impact variable (EIV) - Is defined as a financial compensation up to 50% of reduced Tour Rates, used to providing increased Economic Impact CD 4 on the Partnership community and /or used for cycling related services rendered from Born To Ride Bicycle as follows: A. Mobile Event Rentals, B. Mobile Service repairs, O C. Sound entertainment systems, D. CCPP Membership, E. Website fees N *Refer to CCPP Document W / cycling wuia Eauiiiatcu Ecuiiuiiiic Impact $112,875/ acaauii Giuwui 3- 7yia G 00 v O O (D (D D 3 O n O O Za Q (D CD (D n E/V TOURS RATIO Cycling Community Partnership Program (CCPP) Economic Impact Property of Born To Ride Bicycle, copyright Actual Typical Tour vs Discounted sales Cycling Tourism Purchases /Season Estimated Number of Sales /month Seasons Sales PURCHASES PURCHASES PURCHASES A Estimated 2x$VALUE 4x$VALUE Average Price Monthly sales DAYS June 16 -30 July - August september- Octoberl Season I total #of sales discounted value of cyclist tourism dol lars Ivalue of cycl ist tourism dollarsvalue of cyclist tourism dol lars 14 Days 62 Days 61 Days 137 Actual typical Tour $ 85.00 3 30 10% 1.4 6.2 6.1 O Discounted $ 43.00 33 30 110% 15.4 68 67.1 Estimated SALES 15 80 30 125 $ 5,375.00 $ 10,750.00 $ 21,500.00 $ 16,125.00 HST 13% HIS 13% $ 698.75 $ 1,397.501 $ 2,795.00 1 $ 2,096.25 tourist purchases /tour tourist purchases /tour Itourist purchases /tour TTLTours $ 86.00 $ 172.00 1 $ 129.00 125 HST 13% $ 11.18 1 $ 22.36 1 $ 16.77 From reducing ourtour costs (below operating costs) we discovered a dramatic increase in cyclists signups fortours, in which case the Partnership organization would compensate us forthe difference and in turn we would draw more cyclists to your community. With this technique we find our cyclists spend anywhere from 2to 4times the value of ourtours. ICycling Tourism Purchases /Season 00 # of Tours & Economic Impact Estimated Number of Sales /month Seasons Sales PURCHASES PURCHASES PURCHASES got I B Discounted 2x$VALUE 4x$VALUE Average TOURS Price Monthly sales DAYS June 16 -30 July- August September- October Season total #of sales discounted value of tourism dollars value of tourism dollars value of tourism dollars 14 Days 62 Days 61 Days 137 1 jEstimated SALES 1 $ 43.00 1 1 15 1 1 80 1 1 30 1 1 125 1 $ 5,375.00 $ 10,750.00 $ 21,500.00 $ 16,125.00 OUR HST 13% $ 698.75 $ 1,397.50 $ 2,795.00 $ 2,096.2 2 jEstimated SALES 1 $ 43.00 30 160 60 250 1 $ 10,750.00 $ 21,500.00 $ 43,000.00 $ 32,250.00' 2 Tours HST 13% $ 1,397.50 $ 2,795.00 $ 5,590.00 $ 4,192.50 �F 3 jEstimated SALES 1 $ 43.00 45 240 90 375 $ 16,125.00 1 $ 32,250.00 1 $ 64,500.00 1 $ 48,375.00 Tours HST 13% 1 1 $ 2,096.25 1 $ 4,192.50 1 $ 8,385.00 1 $ 6,288.75 I 4 jEstimated SALES 1 $ 43.00 60 320 120 500 1 $ 21,500.00 1 $ 43,000.00 1 $ 86,000.00 $ 64,500.00 Tours HST 13% $ 2,795.00 1 $ 5,590.00 1 $ 11,180.00 $ 8,385.00 �F #ofTours/day=l 1 4.29 1 1 5.16 1 137 1 1 3.65 1 Variety of four tours types= $ 64,500.00 Z3 Cycling Tourism Purchases /Season a aterfrontHeritage Economic Impact Estimated Number of Sales /month Seasons Sales PURCHASES PURCHASES PURCHASES 0 Estimated 20% of VALUE 40 %$VALUE Average Price IMonthly sales I DAYS jJune 16 -30 July- August September- Octoberl Season I total 4 o sales I Actual Ivalue of tourism dollars Ivalue of tourism dollars Ivalue of tourism dollars Achaal $2,000.00 20 30 20 40 30 90 O C) 43 20 O 1 terfrontHeritage over seven days 20 40 30 90 $ 180,000.00 $ 36,000.00 $ 72,000.00 $ 54,000.00 13% $ 23,400.00 $ 4,680.00 $ 9,360.00 $ 7,020.00 WaterfrontHeritage Purchases: Accom, Meals, Fees TOURIST- season /community purchases - -> $ 7,714.29 B2R Bicycle - Seasons /Regional Purchases 60% of Gross sales $ 108,000 B2R BICYCLE- season /community purchases - -> $ 15,428.5 WH- season /community impact - -> $ 23,142.86 We would max out each tour at 20 people 20% of VALUE 40% $VALUE With this in mind 40 cyclist -tours completed in 3 Tours _ Tourist purchases /wk Tourist purchases /wk BomTo Ride Bicycle /wk With this in mind 240 cyclist -tours completed in 12 Tours $ 400.00 $ 800.00 $ 15,428.57 _ _ HST 13% $ 52.00 $ 104.00 $ 2,005.71• Asa rule groups larger then 20, purchase less then the smaller groups, but no mattter how large the group they all like to taste food. Most shops can't cate re to more then 20 people at any one time and the time can get eaten up quickly with larger groups. tourist purchases /day tourist purchases /day B2R Bicycle /community /tour LTOUrs group numbers and time factors are accounted for to ensure everyone has a chance to shop in every place we stop. — — $ 57.14 $ 114.29 $ 3,428.570 90 HST 13% $ 14 3 $ 14.86 $ 445.71' 8.b) 7:10 p.m. Brendan Matheson, Barrie /Simcoe Cycling Club,... 7i >u,nshfp,,f REQUEST FOR DEPUTATION BEFORE COUNCIUCOMMITTE Fraud }ieret�x�+e, iixciairrk Frrtuyr Any written or electronic submissions and background information for consideration by Council /Committee must be submitted to the Clerk by 4:30 pm on the Wednesday of the week prior to the preferred meeting. Electronic submissions should be submitted in Microsoft PowerPoint /Microsoft Word format. Preferred Meeting and Date: Oro - Medonte Town Council Meeting on January 8th, 2014 1 am requesting deputation to speak: a) ❑ on my own behalf; or b) © on behalf of a group / organization / association, if b), please state name of group/ organization /association below. Barrie /Simcoe Cycling Club would like to use: ❑✓ projector ❑ laptop Name(s) of Speaker(s) A deputation wishing to appear before Council /Committee shall be limited to no more than two (2) speakers with a total speaking time of not more than ten (10) minutes. Brendan Matheson Subject of Presentation Please describe below, the subject matter of the requested presentation in sufficient detail, to provide the Township a means to determine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that provide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Council's Mandate. Please note, if you intend to include handouts or a presentation using electronic devices, one (1) copy of any electronic presentation and fifteen (15) hard copies of the presentation including any handouts and are to be delivered to the Clerk's Office in accordance with the guidelines for Deputations /Delegations outlined in the Township's Procedural By -law. The Barrie /Simcoe Cycling Club, in partnership with Tourism Simcoe County and the Township of Oro - Medonte have been developing a ounty wide strategy for cycling tourism since spnngoT7UTT7fiis project is premiering in Oro-Meclonte, and will include; cycling maps, road signage, safety education and tourism infrastructure. Funding and support for this project has been provided by the Ontario Trillium Foundation, RT07, Township of Oro - Medonte and Simcoe County Tourism, and will be invested primarily in Oro - Medonte from now through to August, 2015. Reason why this presentation is important to Council and to the municipality: Before moving forward, we would value the blessing of Oro- Medonte's council to print our Cycling Tourism Map and approve our proposed sign post placements for Oro - Medonte, which we are prepared to have installed along our designated routes in spring of 2014. Date of Request: December 1 Signature(s) of Speaker(s):� 2013 Address: 15 Queen St. Apt #8, Barrie ON. L4M 1Y9 Telephone: 705- 717 -6349 Fax: Email: brendan@barriecycling.com Note: Additional material may be circulated / presented at the time of the deputation. Scheduling will be at the discretion of the Clerk, and will be confirmed. There are no guarantees that by requesting a certain date(s) your deputation will be accepted, as prior commitments may make it necessary to schedule an alternate date suggested by the Clerk. Personal information on this form is collected under the legal authority of the Municipal Act, S.O. 2001, c.25 as amended. The information is collected and maintained for the purpose of creating a record that is available to the general public pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Clerk's Office, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario, LOL 2X0. 01/2011 Page 109 of 213 cQ O O N W CYCLE SIMCOE SIMCOE CYCLING co cr I O CD Q N CD U) O CD cn 3 0 O CD n 0 cr What is Cycle Simcoe? In 2012, The Barrie /Simcoe Cycling Club, a not for profit organization, partnered with the County of Simcoe, and the Township of Oro - Medonte to develop a sustainable Cycling Strategy which can be adopted by, and rolled into the rest of Municipalities and separated Cities which exist within Simcoe County. N W SIMCOE CYCLING I 0 3 0 D CL v 0 0 n 3 0 0 CD n n CQ CT v c� CD N O N W OD CT .1 I 0 CD D CL v v CD U) O CD cn 3 n O CD n 0 CQ n cr W 0 N W Where we have been 1. Trillium Grant and RT07 Funding Obtained 2. Cycling Market Research 3. Cycling Strategy Steering Committee Created ° 4. Multiple Workshops 3 5. Two Year Work Plan Developed and Implemented v 0 0 n 3 0 0 CD n n 7' SIMCOE CYCLING v c� CD _p O N W CT .1 I 0 CD D CL v v CD U) O CD cn 3 n O CD n 0 CQ n cr 2 Year Work Plan Year 1: Road Focused 0 N W Year 2: Trail Focused SIMCOE CYCLING CO CT 0 CD v CD U) 0 v Cn 3 0 0 CD n 0 Cr Defining "Cycle Simcoe" The brand "Cycle Simcoe" has been identified as the face of cycling within Simcoe County and will be finalized in January 2014. CYC Sim CD 0 N W Amlbk SIMCOE CYCLING CO CT 1 0 CD Z3 v Z3 v CD U) 0 Z3 v Co Cn 3 0 0 CD n 0 Cr Cycle Simcoe Map 5PRINGW� ?ER $ �y p. CD O N_ W A-aA - ----------------- om nvn.L� nu�c IRS em, ERN r = Q �t� Q W CT 1—/ 4 routes have been mapped and o Li approved by our committee. 3 W CD 10,000 maps have been approved v by the cycling committee for print. v rF Release date: Outdoor Adventure o Show & Toronto International Bicycle D Show (February 21 St — March 2nd) 1 CD Cn 3 0 O CD 0 SIMCOE CYCLING CT 00 a N C.0 Signage Share the Road SHARE THE ROAD Cycle Simcoe is working with Jerry Ball and his Department to; • Determine sign post placement • Avoid sign clutter • Monitor road conditions, with emphasis being safety and education • Ex. Prioritize spring road sweeping Wayfinding CO Li CD 3 CD v Initial discussions have been held o with staff from Grey, Bruce and Simcoe Counties, in partnership with RT07 to develop a standard Cn for wayfinding signage. To be 3 released in 2014 by RT07. 0 0 SIMCOE CYCLING CT V cm�m `V 0 N W Website The hub for all cycling information in Simcoe County will be the Cycle Simcoe website (www.cyclesimcoe.ca). Focus will be on route information, local businesses and safety /education. —Simcoe SIMCOE CYCLING 00 CT 0 00 m v v m 0 n (D mm� V) 3 0 0 (^ l J n —,GZ.— Welcome cyclist Workshop's in Simcoe Nw y County December 3, 2013 by brendan matheson C) 0 BARR . Do you Own a Cycling Friendly Business? Its . no secret that cycling tourism has great potential to hoost local economies. But, is your business structured to support a on Explore Routes - Local Interests cyclists needs, wants and demands? Mo? Well great news, Welcome Cyclist will be SIMCOE CYCLING 00 CT 0 00 m v v m 0 n (D mm� V) 3 0 0 (^ l J n N 0 O N C.0 Marketing RT07 • RT07 has provided Oro - Medonte with over $11,000 to put towards Online 00 Advertising for the Toronto Bicycle Show and Outdoor Adventure Show. 1 0 Trade Shows 3 • Georgian College Tourism students developed a Trade Show Strategy, which o0 includes; prize giveaways, "stay and ride" packages, videos and social media marketing. Cycle Simcoe is collaborating efforts with Oro - Medonte. v v Partnerships • Cycle Simcoe will be partnering with Organizations and Regions to cross promote o and expand our reach. Some examples include; Grey County & Welcome Cyclist. Social Media: 3 • Social media will remain the #1 marketing tool for Cycle Simcoe as it's cost 0 effective, measurable and sustainable. SIMCOE CYCLING Stakeholder Support/Partnership Infrastructure is a critical component of a Cycling Tourism Strategy. Cycle Simcoe is currently working with local stakeholders, such as; restaurants, bicycle stores, Bed & Breakfasts and other businesses that cross a cyclists path. v m N_ O N W IC lists SIMCOE CYCLING Oo CT 0 o� v v cD O n v m 3 0 O CD n n c� Public Education Program g3ARR1E CYCLING BOUNTY OF MCOEo�S For Greater Opportunities (Q CD N N O N_ W Township of Pi-mid Heritage, Exciting Future C In 2014, a cycling education program will be designed, partnering with local community ambassadors, with the goal of educating both motorists and cyclists alike. Some specific deliverables include; - Cycling 101 - Road Cycling - Share the Ro and cyclist) Etiquette id (both motorist SIMCOE CYCLING 00 CT 0 o� v v O n CD CD 3 0 O CD n n CQ CD N W 0 N W Mountain Biking Working with the County, as well as the Simcoe County Mountain Bike Club (SCMBC), Horseshoe Resort and Hardwood Ski & Bike to determine an appropriate means of sustaining and promoting mountain biking in Oro- Medonte. SIMCOE CYCLING P 0 CD CD U) 0 0 cn 0 CD 0 1< 0 0 cr Ride On! Brendan Matheson S i mcoe County Cycling Strategy Coordinator Brendan @BarrieCycling.com @CycleSimcoe www.cyclesimcoe.ca m N -P O_ N C.0 - -Y yak ASIMCOE CYCLING W CT 0 o� v v O n v cD 3 0 O CD n C7 CQ Annual Emergency Management Program Statement of Completion Municipality: Sector: Verification: E M 0 ❑ Please attach your completed "Municipal Annual Maintenance Checklist" and have officials sign below as indicated. We, the undersigned, declare that (municipality) has completed all of the necessary requirements of the Emergency Management and Civil Protection Act RSO 1990 and Ontario Regulation 380/04. Community Emergency Management Coordinator Head of Council EMO Use Only: Data verified by (Field Officer): Head Office receipt (EMA): Form C -2 -12 Emergency Management Ontario — 2012 Date Date Date: Date: 10.b) Report No. FD 2014 -01, Hugh Murray, Fire Chief, re: Em... Township of REPORT mo Proud Heritage, Exciting Future Report No. FD 2014 -01 To: Council Prepared By: Hugh Murray Meeting Date: January 8, 2014 Subject: Emergency Response Vehicle Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. THAT Report No. FD 2014 -01 be received and adopted. 2. That the Fire Chief be authorized to negotiate the purchase of the vehicle and report back to Council. BACKGROUND: In the fall of 2013 Council was presented an overview of the Draft Master Fire Plan. In that presentation one of the recommendations identified was to gradually move towards having a number of volunteer firefighters available during the daytime to ensure that a crew can respond during the business day. The 2014 Fire & Emergency Services operating budget presented to Council reflected a phase in cost for tirefighters to be available during the daytime. Council in approving the 2014 budget included funds for the phase -in, to have firefighters available during business hours. Moving forward with this direction will provide the ability for the Fire & Emergency Services Department to better respond during the daytime /business hours. Towards the end of 2013 Township staff became aware of a used Rapid Intervention Truck that the Town of Halton Hills Fire department was selling. Inquiries were made about this truck regarding how and what it had been used for. The Town of Halton Hills originally had four of these vehicles that were utilized by their daytime staff when they were out conducting inspections and other duties. In the event of an emergency call, Halton Hills staff were in a position to respond directly to the emergency and begin to address the emergency until such time as additional staff responded to the call. DEPARTMENT January 8, 2014 Report No.. FD 2014 -01 Page 1 of 7 Page 126 of 213 10.b Report No. FD 2014 -01, Hugh Murray, Fire Chief, r ANALYSIS: Deployment of a rapid intervention vehicle has the potential to provide benefit for Oro- Medonte's Fire & Emergency response by operating the vehicle in a similar manner utilized by Halton Hills daytime staff. It is our understanding that the other three vehicles have been purchased by the Towns of Orangeville and Caledon and are being utilized in a similar fashion. This vehicle is a Rapid Intervention Truck equipped with a Compressed Air Foam System (CAFS) which comes complete with a number of pieces of equipment and has only has 82 hours of service, More specific details regarding the vehicle are contained in the attachment to this report. The Compressed Air Foam System (CAFS) is a technology that does not require large amounts of water and creates large amounts of foam for fire rapid attack. The truck is a four wheel drive and can hold a number of pieces of equipment and could respond to everything from medical assists to fires. Oro- Medonte Staff contacted Halton Hills and spoke with the Deputy Chief and arranged a meeting in order to inspect the vehicle. Halton Hills did advise us that there was some trouble with the engine and that it required head gaskets. Staff had also contacted Tim Holdaway from Holdaway Truck Service to attend the vehicle inspection as they complete all of the Fire & Emergency Services truck maintenance and are very familiar with the engine in this truck. All vehicle maintenance records were reviewed and the truck was inspected by Tim Holdaway as well as the Deputy Chief and Chief. While there are some repairs required to the engine it was felt that this could be an excellent purchase for the department if we could negotiate the right price. Holdaway Truck has provided the Township with options and prices for the required repairs should the Township be able to proceed with the purchase of this vehicle. On the basis of the costs required for the repairs and what staff anticipate being able to negotiate as a purchase price, the Township could obtain a response vehicle to meet the changing needs of the department at a very competitive price that could meet the Department needs for several years. FINANCIAL 1 LEGAL IMPLICATIONS 1 RISK MANAGEMENT: This type of vehicle /equipment was identified in the Master Fire Plan Overview, however it was not detailed in the 2014 capital Budget. Funds for this purchase could be an allocation from the Development Charges Reserve and the Budget Stabilization Reserve. DEPARTMENT January 8, 2014 Report No. FD 2014 -01 Page 2 of 7 Page 127 of 213 ;: Em... 10.b) Report No. FD 2014 -01, Hugh Murray, Fire Chief, r POLICIES /LEGISLATION: Not Applicable CORPORATE STRATEGIC GOALS: Safe & Healthy Community Financial Stewardship Sustainabllity CONSULTATIONS: CAO Deputy Fire Chief Hvldaway Truck Service Director of Finance/Treasurer ATTACHMENTS: Vehicle photos and description CONCLUSION: For the reasons outlined above, it is recommended that Fire & Emergency Services staff proceed with negotiations towards the acquisition/ purchase of the Rapid Intervention Truck from the Town of Halton Hills. The vehicle will provide an efficient and effective response vehicle for the department to assist with the phase in daytime staff deployment. Respectfully submitted; H g h ire Chi4 SMT Approval 1 Comments: I C.A.O. Approval / Comments: DEPARTMENT Report No. FD 2014 -01 January 8, 2014 Page 3 of 7 Page 128 of 213 Em... 10.b) Report No. FD 2014 -01, Hugh Murray, Fire Chief, re: Em... Attachment # 1 For Sale: 2005 Rapid Intervention Truck DEPARTMENT January 8, 2014 Report No. FD 2014 -01 Page 4 of 7 Page 129 of 213 10.b) Report No. FD 2014 -01, Hugh Murray, Fire Chief, re: Em... DEPARTMENT Report No. FD 2014 -01 January 8, 2 014 Page 5 of 7 Page 130 of 213 10.b) Report No. FD 2014 -01, Hugh Murray, Fire Chief, re: Em... DEPARTMENT Report No. FD 2 01401 January 8, 2014 Page 6 of 7 Page 131 of 213 10.b) Report No. FD 2014 -01, Hugh Murray, Fire Chief, re: Em... For Sale; 2005 Rapid Intervention Truck The Halton Hills Fire Department has a 2005 Rapid Intervention Truck equipped with a Compressed Air Foam System (OAFS) for sale. 2005 Ford F550 XL Super Duty — 4X4 Turbo Diesel 6.0 L Power Stroke V8 4 Speed Automatic Transmission Mileage — approx. *82,000 Kms. (* Note — this vehicle is still in service) Suppression Equipment; CAFS — Snuffer Model 45 -130D 1 Power Take Up Reel complete with 50 meters of semi rigid hose Water Tank — 250 IMPG Ancillary Equipment Included; 1 — CAFS Pistol Grip Nozzle clw removable tip 1 —Aspirating Nozzle 2 — 3 meter lengths of Hard Suction 1 -- Strainer 1 — 1OA80BC rated Portable Extinguisher (20 lb.) 1 — D- Handled 4 ft. Pike Pole 1 — Straight Handled 6 ft. Pike Pole 1 — Fire Fighter's Axe DEPARTMENT Report No. FD 2014 -01 January 8, 2014 Page 7 of 7 Page 132 of 213 11.a) Mayor H.S. Hughes, correspondence dated December 12, 2... Motion Flo. r Moved by: Seconded by:, tl =.t >.j The Township of OWN, RESOLUTION 12 Dec 2013 WHEREAS the Ontario Provincial Police are proposing a new billing model for charging municipalities for policing service, starting 2015; AND WHEREAS the current billing model is a deployment model, in which cost recovery is based on percentage of detachment workload, actual detachment staffing levels, wages and benefits, and a cost recovery component for other expenditures, which model has been in place for over 15 years; AND WHEREAS the new methodology would charge each municipality a flat $260 per household fee for the base costs related to providing police service, plus a variable charge for each call for service in that municipality. The rationale for this is that there is a base fixed cost for providing police services that must be borne by all participating municipalities, regardless of the number of calls for service that the OPP responds to in each municipality. The OPP have advised that 73% of their costs are fixed (i.e. base costs) and 27% are variable; AND WHEREAS the actual specifics of the cost for the calls for service have not been released or calculated, the OPP has estimated that the average cost per household in Ontario for policing services, including both the base cost and the calls for service, would be approximately $369; AND WHEREAS this model would see the OPP costs for the Township of Algonquin Highlands increase from $362,313.00 (per 2012 FIR) to $1,665,666.00, an increase of $1,303,353.00 or $360 %; AND WHEREAS this increase would result in a 35% increase on the Township of Algonquin Highlands municipal tax levy; AND WHEREAS this model is fundamentally flawed, unfair and inequitable. THEREFORE BE IT RESOLVED THAT the Province of Ontario and Premier Wynne be petitioned to recognize that this model is unfair to rural Ontario and further that his funding model be abandoned immediately and replaced by a proposal that deals directly with lowering the high cost of policing in Ontario. AND FURTHER THAT this resolution be forwarded to The Honourable Kathleen Wynne, Premier of Ontario, the Honourable Madeline Meilleur, Minister of Community Safety & Correctional Services, the Honourable John Gerretsen, Attorney General of Ontario, Federation of Northern Ontario Municipalities (FONOM), Association of Municipalities of Ontario (AMO), and all rural Ontario municipalities with a permanent population of 10, 000 or less. Reeve Carol Moffatt Yea Nay Deputy Reeve Liz Danielsen Yea Nay Councillor Lisa Barry Yea Nay Councillor Gord Henderson Yea Nay Councillor Marlene Kyle Yea Nay Carried j Defeated f - Reeve Carol Moffatt E -11 COPY Davv.z i�; vh,�t -s , 9�siur:icig�ef clD r< Tovv ,hip of Algonquin Highlands f705) 489 -2379 Deferred f Cler awn Newh;, k Page 133 of 213 11.b) Councillor Coutanche, re: Augmented Reality Video Clip... Councillor Coutanche, re: Augmented Reality Video Clip. http://qet-puppet.com/s/Evz9fZqrfdY Page 134 of 213 12.a) Announcements of Interest to the Public:Notice for Nom... Tv f NOTICE OF NOMINATION FOR OFFICE Notice is hereby given to the Proud Heritage, Exciting Future Municipal Electors of the Township of Oro - Medonte Nominations in the Township of Oro - Medonte for the offices of: Mayor — one to be elected at large Deputy Mayor — one to be elected at large Councillors — five to be elected, one from each of the five Wards may be made by completing and filing in the office of the Clerk, nominations on the prescribed form and accompanied by the prescribed nomination filing fee of $200 for the Head of Council (Mayor) and $100 for all other offices. The filing fee is payable by cash, debit, certified cheque or money order. A nomination must be signed by the candidate and may be filed in person or by an agent during regular business hours between January 2, 2014, and September 11, 2014, and between 9 a.m. and 2 p.m. on September 12, 2014 (Nomination Day). At the time of printing, determination as to where nominations are to be filed for the School Board Trustees had not yet been finalized. Please contact the Clerk's Office or visit the Township's Website at www.oro - medonte.ca for further information in this regard as it becomes available. No person who proposes to be a candidate may solicit or accept contributions for election purposes; or incur expenses, until that person has filed a nomination paper. Electors are hereby given notice that if a greater number of candidates are certified than are required to fill the said offices, the election day is Monday, October 27, 2014. Dated this 2 day of January, 2014. J. Douglas Irwin, Clerk Page 135 of 213 NOTTAWA A GAtVALLEY"CONS1&&Tl & N AUTHORITYrIty, minutes and NBOARD OF DIRECTORS 09/13 MINUTES � Date: Friday November 29, 2013 Time: 9:00 a.m. Location: John L. Jose Learning Centre, Tiffin Conservation Area, Utopia, On PRESENT: Chair: Nina Bifolchi Town of Wasaga Beach Vice Chair: Darren White Township of Melancthon Past Chair: Walter Benotto Town of Shelburne Members: Gail Ardiel Town of the Blue Mountains Mary Brett Township of Adjala - Tosorontio Mel Coutanche Township of Oro - Medonte Mike Edwards Town of Collingwood Earl Hawkins Township of Mulmur Donna Jebb Town of New Tecumseth Arif Khan City of Barrie (left the meeting at 10:25 a.m.) Rob Keffer Township of Bradford West Gwillimbury Bob Marrs Town of New Tecumseth Paul McQueen Municipality of Grey Highlands Fred Nix Town of Mono Perry Ritchie Township of Springwater Alicia Savage Township of Clearview Michael Smith Township of Essa Rick Webster Township of Springwater Keith White Township of Essa REGRETS Daniel Davidson Town of Innisfil Kevin Lloyd Town of Collingwood Brent Preston Township of Clearview George Watson Town of Wasaga Beach Percy Way Township of Amaranth Guests: Nancy Chan, Constance Spek, Midhurst Residents Staff: Wayne Wilson, CAO /Secretary- Treasurer Sheryl Flannagan, Director of Corporate Services Arthur Clarke, Finance Administrative Coordinator Byron Wesson, Director of Land Operations and Stewardship Services Chris Hibberd, Director of Planning Patti Young, Senior Planner Glenn Switzer, Director of Engineering and IT Tina Desroches, Manager of GIS and IT Laurie Barron, Executive Assistant /Recorder Page 136 of 213 12.b) Nottawasaga Valley Conservation Authority, minutes and BOARD OF DIRECTORS MINUTES MEETING No: 09/13 November 29, 2013 Page 2 of 7 1. Call to Order Chair Bifolchi called the meeting to order at 9:10 a.m. 2. MOTION TO ADOPT AGENDA RES #1 MOVED BY: Mel Coutanche SECONDED BY: Darren White RESOLVED THAT: The Agenda for Board of Directors Meeting #09/13 dated 29 November, 2013 be adopted. Carried; 3. PECUNIARY INTEREST DECLARATION Chair Bifolchi declared a pecuniary interest on Item #9 as her husband is named on a permit application. 4. MINUTES Draft Minutes of the Board of Directors Meeting 08/13 dated 25 October, 2013 RES #2 MOVED BY: Earl Hawkins SECONDED BY: Mel Countanche RESOLVED THAT: the Minutes of the Board of Directors Meeting 08/13 dated 25 October, 2013 be approved. Carried; NOTICE OF MOTION Vice Chair Darren White presented the following notice of motion to be heard at the December 13/13 board meeting. WHEREAS: only 5% of Ontario's land is suitable for farming; and WHEREAS: only % of one percent (.5 %) of Canada's soil is Class 1; and WHEREAS: Ontario, with over 50010 of Canada's Class 1 land has lost, in the last two decades between 1976 and 1996, 18010 of its Class 1 land; and WHEREAS: prime farmland is a non - renewable finite resource; therefore BE IT RESOLVED: the NVCA Board of Directors and staff will endorse the "Food and Water First" campaign; and THAT: in doing so the NVCA will consider the long term value of farmland and food production as well as the socioeconomic benefit and impact on source water protection in all future decision making. 5. BUSINESS ARISING FROM MINUTES None noted Page 137 of 213 12.b) Nottawasaga Valley Conservation Authority, minutes and BOARD OF DIRECTORS MINUTES MEETING No: 09/13 November 29, 2013 Page 3 of 7 6. DEPUTATION Midhurst Residents Group, Minesing Wetland Concerns Constance Spek and Nancy Chong The importance of the Minesing Wetlands was presented with respect to the future Waste Water Treatment plant and the importance of water quality, water quantity and natural heritage. The group encouraged the NVCA to consider the potential for the introduction of contaminants to both the ground water and surface water when new land use is proposed. Constance Spek made reference to the following publication for the information of the board. Suburban Sprawl: Exposing Hidden Costs, Identifying Innovations; Sustainable Prosperity, University of Ottawa, Ottawa, ON, October 2013, by David Thompson. Ms. Spek advised that this report has a strong research focus. End notes contain extensive listing of studies by municipalities revealing the true cost of new growth and how development charges do not cover the actual costs to cities. Ms. Spek's own research to this point indicates that the conversion of un- serviced farm land to urban development is the most costly form of development by a large factor. 7. REPORT OF THE NVCA THIRD PARTY EFFICIENCY AUDIT AD -HOC COMMITTEE 7.1 Minutes of the Efficiency Audit Committee dated November 1, 2013 and November 15, 2013. RES #3 MOVED BY: Mel Coutanche SECONDED BY: Earl Hawkins RESOLVED THAT: the Board of Directors receive the Efficiency Audit Committee Meeting Minutes from meetings held November 1, 2013 and November 15, 2013 for information. Carried; 7.2 Efficiency Audit Terms of Reference RES #4 MOVED BY: Alicia Savage SECONDED BY: Mike Edwards RESOLVED THAT: the Board of Directors approve the Efficiency Audit Committee's Terms of Reference. Carried; 7.3 Efficiency Audit Review Request for Proposals RES #5 MOVED BY: Bob Marrs SECONDED BY: Rob Keffer RESOLVED THAT: the Board of Directors provide written input to the Efficiency Audit Committee regarding the "Draft Efficiency Audit Request For Proposals" document by November 29, 2013; and FURTHER THAT: the Efficiency Audit Committee will review the input received and bring forward a final RFP document for approval to the December 13, 2013 NVCA Board of Directors meeting." Carried; Page 138 of 213 12.b) Nottawasaga Valley Conservation Authority, minutes and BOARD OF DIRECTORS MINUTES MEETING No: 09/13 November 29, 2013 Page 4 of 7 The Board recessed at 10:10 a.m. The Board reconvened at 10:25 a.m. Arif Khan, member representing the City of Barrie left the meeting at 10:25 a.m. 8. REPORT OF THE DIRECTOR OF LAND OPERATIONS AND STEWARDSHIP SERVICES 8.1 Beeton Creek Property/ Procyon Wildlife lease RES #6 MOVED BY: Fred Nix SECONDED BY: Bob Marrs WHEREAS: Procyon Wildlife Board of Directors have requested a change to the recently approved 5 year lease of the NVCA's Beeton Creek property to a 3 year lease; therefore BE IT RESOLVED: the NVCA Board of Directors approve the CAO /Secretary- Treasurer entering into a 3 year lease agreement for NVCA's Beeton Creek property with Procyon Wildlife Board of Directors. Carried; 8.2 Tiffin 2014 Wedding Fee Schedule Fees to be approved don't book with secure fees to be approved. RES #7 MOVED BY: Alicia Savage SECONDED BY: Mike Edwards RESOLVED THAT: the Board of Directors approve the revised Tiffin Wedding Fee schedule effective January 1, 2014 as recommended by staff. Carried; 8.3 Forestry Contract Position RES #8 MOVED BY: Mike Edwards SECONDED BY: Alicia Savage WHEREAS: Trees Ontario have undertaken fund raising to create 5 contract forestry graduate positions for 2014 at 8 months each; and WHEREAS: forestry contract positions will be made available at a 50% cost sharing rate with Conservation Authorities that work within the 50 million tree program before the end of 2013; therefore BE IT RESOLVED: that staff be authorized to apply for and if successful utilize the 2013 forestry program surplus to assist with funding an 8 month Forest Technician contract position for 2014. Carried; 8.4 Lease Agreement with Leonard Duckworth — Minesing Wetland RES #9 MOVED BY: Rob Keffer SECONDED BY: Walter Benotto RESOLVED THAT: a request to change the recently approved 5 year agricultural lease of lands in the Minesing Wetland with Leonard Duckworth to an annual 1 year lease be approved as requested by Leonard Duckworth. Carried; Page 139 of 213 12.b) Nottawasaga Valley Conservation Authority, minutes and BOARD OF DIRECTORS MINUTES MEETING No: 09/13 November 29, 2013 Page 5 of 7 9. REPORT OF THE SENIOR ENVIRONMENTAL OFFICER AND THE DIRECTOR OF PLANNING Chair Bifolchi declared a pecuniary interest as her husband is named on a planning permit. She did not vote on the matter. • Permits issued by staff for the period October 18, 2013 to November 20, 2013 RES #10 MOVED BY: Alicia Savage SECONDED BY: Rob Keffer RESOLVED THAT: the permits issued by staff for the period October 18, 2013 to November 20, 2013 be received. Carried; 10. REPORT OF THE DIRECTOR OF PLANNING • Policy to Charge Planning Fees and 2013 Fee Schedule RES #11 MOVED BY: Rob Keffer SECONDED BY: Bob Marrs WHEREAS: The Planning and Development Fee Schedule Ad -Hoc Committee has presented a draft policy and fee schedule to the board for their consideration; therefore BE IT RESOLVED: the board approves the proposed NVCA Policy to Charge Planning Fees and the 2013 Planning Fee Schedule effective December 1, 2013. Carried; 11. REPORT OF THE DIRECTOR OF CORPORATE SERVICES AND THE COMMUNICATIONS PROGRAM COORDINATOR • Communications Report - October 16/13 to November 15/13 RES #12 MOVED BY: Perry Ritchie SECONDED BY: Donna Jebb RESOLVED THAT: The Communications report - October 16/13 to November 15/13 be received. Carried; 12. REPORT OF THE FINANCE ADMINISTRATIVE COORDINATOR AND THE CAO /SECRETARY - TREASURER • Financial Activity Report Summary to October 31, 2013 a) Accounts Receivable Summary as at October 31, 2013 RES #13 MOVED BY: Perry Ritchie SECONDED BY: Donna Jebb RESOLVED THAT: The Chair be authorized to approve the Accounts Receivable as at October 31, 2013 in the amount of $1,061,113.95 including Planning items of $605,211.75 Carried; Page 140 of 213 12.b) Nottawasaga Valley Conservation Authority, minutes and BOARD OF DIRECTORS MINUTES MEETING No: 09/13 November 29, 2013 Page 6 of 7 b) Summary of Disbursements for the month of October, 2013 RES #14 MOVED BY: Walter Benotto SECONDED BY: Fred Nix RESOLVED THAT: The Chair be authorized to approve disbursements as at October 31, 2013 in the sum of $350,445.46 including wages (net of withholdings) of $128,485.47 Carried; c) Statement of Operations for Period Ending October 31, 2013 RES #15 MOVED BY: Fred Nix SECONDED BY: Walter Benotto RESOLVED THAT: The Unaudited Combined Statement of Operations Program Summary as at 31 October, 2013 be received. Carried; 13. REPORT OF THE MANAGER OF GIS AND IT AND THE DIRECTOR OF ENGINEERING • INFORMATION TECHNOLOGY — OFFSITE REPLICATION PLAN RES #16 MOVED BY: Walter Benotto SECONDED BY: Bob Marrs WHEREAS: NVCA staff have pursued the implementation of an offsite replication system with the Lake Simcoe Conservation Authority and the County of Simcoe to ensure continued efficiency in Information Technology, network capabilities and data protection; and WHEREAS: staff estimate that the purchase of the software, hardware and IT labour required for implementation will cost no greater than $30,000; therefore BE IT RESOVVED: that $30,000 for the implementation of the offsite replication system be included in the 2014 proposed budget, sourced from the Capital Reserve, be approved by the Board. Carried; 14. REPORTS OF THE CAO /SECRETARY TREASUER 14.1 NVCA Accessibility Plan Report RES #17 MOVED BY: Mel Coutanche SECONDED BY: Earl Hawkins RESOLVED THAT: the Board of Directors approve the NVCA Accessibility Plan dated November 29, 2013, and THAT: the Board of Directors direct staff to implement the action items on the plan to ensure the NVCA continues to be a leader in accessibility. Carried; Page 141 of 213 12.b) Nottawasaga Valley Conservation Authority, minutes and BOARD OF DIRECTORS MINUTES MEETING No: 09/13 November 29, 2013 Page 7 of 7 14.2 2014 DRAFT BUDGET RES #18 MOVED BY: Earl Hawkins SECONDED BY: Mel Coutanche RESOLVED THAT: the Board of Directors approves the proposed 2014 NVCA budget dated November 29, 2013 for circulation to the NVCA municipalities for review and input; and THAT: the NVCA Board of Directors deliberate on the proposed budget at the January 10, 2014 Board of Directors meeting. Carried; 14.3 2014 NVCA BOARD OF DIRECTORS MEETING SCHEDULE RES #19 MOVED BY: Mel Countanche SECONDED BY: Earl Hawkins RESOLVED THAT: the 2014 NVCA Board of Directors Meeting Schedule be approved. Carried; 15. CORRESPONDENCE (a) The Coastal Centre /Lake Huron Centre for Coastal Conservation, Chair Pamela Scharfe, dated Oct. 23/13 re: Lake Huron Water Levels RES #20 MOVED BY: Earl Hawkins SECONDED BY: Mel Coutanche RESOLVED THAT: Correspondence not specifically dealt with be placed on file. Carried; FUTURE MEETINGS: Board of Directors — December 13/13 9:00 a.m. to 12:00 noon, John L. Jose Learning Centre, Tiffin CA ADJOURN RES #21 MOVED BY: Earl Hawkins SECONDED BY: Mel Coutanche RESOLVED THAT: this meeting adjourn at 11:16 a.m. to meet again at the call of the Chair. Chair Nina Bifolchi Wayne Wilson, CAO /Secretary- Treasurer Approved on this 13th day of December, 2013 Page 142 of 213 12.b) Nottawasaga Valley Conservation Authority, minutes and Nottawasaga Valley Conservation Authority HIGHLIGHTS of the NVCA BOARD OF DIRECTORS MEETING - No. 09/13 - Nov.29, 2013 2014 DRAFT BUDGET APPROVED FOR CIRCULATION /INPUT The NVCA Board of Directors approved a total budget of $4,525,040 for 2014, including a 3.25% levy increase based on a 1.92% population growth rate and 1.330/0 inflation. Consistent with the recently approved NVCA Strategic Plan, the budget focuses on maintaining the current level of services. The draft budget will now be circulated to all 18 NVCA Municipalities for input. The budget vote is scheduled to be held on January 10, 2014. The complete budget and the staff presentation are posted online at nvca.on.ca. EFFICIENCY AUDIT GETS UNDERWAY The NVCA's Efficiency Audit Committee crafted a Terms of Reference document, which was approved by the Board at the November 29 meeting. A draft Request for Proposals for the third -party efficiency audit was reviewed, and the final version will be presented at the December Board meeting. WEDDING RATES AT TIFFIN CENTRE GO UP The Tiffin Centre Conservation Area has become a sought -after venue for events, particularly weddings, with the May - October "wedding season" regularly booking a year in advance. An assessment of prices at similar venues, as well as increased value for price due to improvements at the Tiffin Centre, indicated that a rate increase should be made. Revised prices for all wedding packages will be effective January 1, 2014, and the new rates will be posted on nvca.on.ca by mid - December. FORESTRY PROGRAM TO APPLY FOR ADDITIONAL STAFF SUPPORT The NVCA will pursue funding that would allow the creation of an 8 -month Forest Technician contract position for 2014. Staff will apply to a new Trees Ontario's funding program that would provide 50% cost - sharing for contract positions involving forestry graduates. The NVCA forecasts planting in excess of 165,000 trees in 2014. Currently the Forestry program has reached its maximum capacity for program delivery with a single staff person. NEW PLANNING FEE SCHEDULE FINALIZED Following a 21 -day period of public input, the draft Planning Fee Policy and the revised Fee Schedule were finalized and approved for implementation effective December 1, 2013. The revised policy will see several reductions in user fees due to the creation of a sliding scale for larger residential subdivisions, a per- hectare charge for apartment /high -rise units within subdivision developments and expanding the exemption and minor permit categories. Review fees have also been adjusted /increased to reflect cost -of- living changes since the last fee update in 2011. 1 Page 143 of 213 12.b) Nottawasaga Valley Conservation Authority, minutes and HIGHLIGHTS of the NVCA BOARD OF DIRECTORS MEETING - No. 09/13 - Nov.28, 2013 Additionally, the permit category has been expanded to reflect the varied complexity of permit applications, including adding a major - complex category. NVCA CONTINUES TO MAKE FACILITIES ACCESSIBLE As part of an ongoing commitment to the improvement of accessible services, facilities and information, the NVCA's Accessibility Plan was presented and approved. The plan describes measures the NVCA will take to remove and prevent barriers to people with disabilities who use the facilities and services of the NVCA, including employees and members of the public. This first iteration of the plan focuses on the NVCA's most widely used property, the Tiffin Conservation Area and Administration office. The draft budget for 2014 includes capital expenditures for automatic doors for the Administration office and Environmental Education Centre to increase accessibility at the Tiffin Conservation Area. For the full agenda including documents and reports, please visit our website: httg: // nvca. on. ca / meetings /BoardofDirectors /Agendas/ Future meetings and events: Board Meeting 10/13 - December 13, 2013 For more information, please contact: Wayne Wilson, CAO /Secretary- Treasurer (705) 424 -1479 ext. 225 wwilson @nvca. on. ca Page 144 of 213 2 12.b) Nottawasaga Valley Conservation Authority, minutes and Nottawasaga Valley Conservation Authority HIGHLIGHTS of the NVCA BOARD OF DIRECTORS MEETING - No. 10/13 - Dec. 13, 2013 AGRICULTURAL ADVISORY COMMITTEE TO FORM IN FIRST QUARTER 2014 The terms of reference (TOR) for the Nottawasaga Valley Agricultural Advisory Committee have been approved by the NVCA Board of Directors. A letter to invite members will be forwarded to a wide range of agricultural organizations in Simcoe, Dufferin and Grey Counties, as identified in the TOR, with the aim of having 12 members. The purpose of the Advisory Committee is to improve two -way communications between the agricultural community and the NVCA. Organizations will be asked to appoint their representatives by January 30, 2014. NVCA TO POST RFP FOR EFFICIENCY AUDIT The final Request for Proposals for an efficiency audit at the NVCA was approved for immediate posting. Submissions will be accepted until January 10, 2014, and reviewed by the Efficiency Audit Committee with a recommendation returned to the Board at the February meeting. AWARE SEEKS SUPPORT FOR NAVIGATION PROTECTION ACT PETITION AWARE Simcoe made a deputation to the Board requesting endorsement of their petition to have the Nottawasaga River included under the Navigation Protection Act. The Board directed staff to look into the matter further and bring a staff report back to the Board for consideration. NVCA BOARD PLEDGES SUPPORT IN PRINCIPLE OF "FOOD AND WATER FIRST" CAMPAIGN At the request of the North Dufferin Agricultural and Community Taskforce (NDACT), Vice -Chair Darren White brought forward a motion asking for support of NDACT's "Food and Water First" campaign, aimed at preserving Class 1 farmland in Ontario. The NVCA Board of Directors voted in favour of a motion to support in principle the "Food and Water First" campaign. AUGMENTED REALITY COMING TO HISTORIC FORT WILLOW The Friends of Fort Willow play an integral role in assisting NVCA with the management and promotion of the Fort Willow Conservation Area. A recent project funded by the Barrie Rotary Club and conducted by local high school teacher Trevor Carter and his students is designed to bring history to life through mobile technology. The Board enjoyed a video showing how visitors to the Fort can use their mobile device and data plan to superimpose clickable images over the surrounding scenery, allowing access to a wealth of information about the former uses of the site. The content will be advertised and rolled out early in 2014. 1 Page 145 of 213 12.b) Nottawasaga Valley Conservation Authority, minutes and NVCA, ORO- MEDONTE AND SEVERN SOUND ENVIRONMENTAL ASSOCIATION EXTEND MOU In 2003 the jurisdiction of the NVCA was expanded to include portions of land in the Township of Oro - Medonte that are located within the Severn Sound Watershed. The Severn Sound Environmental Association (SSEA) was already providing some of the services the NVCA would provide, so in 2011 all parties entered into a Memorandum of Understanding (MOU) to ensure that they worked together to provide effective, coordinated environmental programs and services within the Severn Sound Watershed portion of Oro - Medonte. The MOU includes a reduction in levy paid by Oro - Medonte reflecting the change in service delivery. At their December meeting, the Board voted in favour of extending the MOU for an additional three years. For the full agenda including documents and reports, please visit our website: http: // nvca. on. ca / meetings /BoardofDirectors /Agendas/ Future meetings and events: Board Meeting 11/13 and 2014 AGM - January 10, 2014 For more information, please contact: Wayne Wilson, CAO /Secretary- Treasurer (705) 424 -1479 ext. 225 wwilson @nvca.on.ca Page 146 of 213 2 12.c) Minutes of Lake Simcoe Region Conservation Authority rn Lake Simcoe Region conservation ajthority BOARD OF DIRECTORS' MEETING NO. BOD -11 -13 — Friday, November 22, 2013 120 Bayview Parkway, Newmarket, ON LSRCA Board Members Present: Regional Councillor D. Bath, Chair Councillor M. Baier Regional Councillor J. Ballinger Mr. E. Bull Councillor P. Craig Mayor G. Dawe Deputy Mayor B. Drew, Vice -Chair Councillor A. Eek Councillor D. Evans Mayor V. Hackson Councillor B. Haire Councillor D. Kerwin Councillor J. O'Donnell Councillor S. Strangway Councillor B. Ward Regrets: Councillor D. Crake Councillor K. Ferdinands Mayor R. Grossi, LOA Mayor A. Orsi DECLARATION OF PECUNIARY INTEREST None noted for the record of this meeting. APPROVAL OF THE AGENDA Moved by: J. Ballinger MINUTES LSRCA Staff Present: D. G. Wood, Chief Administrative Officer B. Kemp, General Manager, Conservation Lands R. Jarrett, General Manager, Communications & Education J. Lee, General Manager, Corporate & Financial Services M. Walters, General Manager, Watershed Management R. Baldwin, Director, Planning & Development Services T. Barnett, Coordinator, BOD /CAO, Project & Services B. Booth, Manager — Planning, Regulations & Enforcement K. Christensen, Manager, Human Resources D. Lembcke, Manager, Environmental Science & Monitoring K. Yemm, Manager Corporate Communications Guests: H. Behrend, Citizen of Georgina J. Chisholm, Toronto J. Gibson, Citizen of Georgina J. Gibbons, NGFA P. Harpley, South Lake Simcoe Naturalists T. Kinnear, Citizen of Innisfil E. McDougall, Citizen of Georgina A. Mott, Citizen of Georgina S. Mott, Citizen of Georgina T. Usher, Anthony Usher Planning Consultant L. Wells, NGFA, RSLC, SLSNC Seconded by: P. Craig BOD- 182 -13 RESOLVED THAT the content of the Agenda for the November 22, 2013 meeting of the LSRCA Board of Directors be approved as amended to include in Correspondence, Item 1(h), an email from Mr. Jack Gibbons; in Item XII, Other Business, Staff Report 64- 13 -BOD and Staff Report 65- 13 -BOD; in Item XI e), Closed Session, an additional human resources matter; and a statement by Councillor Craig prior to moving into Closed Session. CARRIED Page 147 of 213 12.c) Minutes of Lake Simcoe Region Conservation Authority rn Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD -11 -13 November 22, 2013 — Minutes Page 2 of 11 ADOPTION OF THE MINUTES a) Board of Directors Moved by: J. O'Donnell Seconded by: G. Dawe BOD- 183 -13 RESOLVED THAT the minutes of the Board of Directors' Meeting No. BOD -10 -13 held on Friday, October 25, 2013 be received and approved as amended to indicate that Mr. E. Bull was in attendance. CARRIED b) Special Meeting of the Board of Directors — November 1, 2013 Moved by: A. Eek Seconded by: V. Hackson BOD- 184 -13 RESOLVED THAT the minutes of the Special Meeting of the Board of Directors held on Friday, November 1, 2013 be received and approved as printed and circulated. CARRIED C) Conservation Ontario Moved by: BOD- 185 -13 IV. ANNOUNCEMENTS G. Dawe Seconded by: D. Evans RESOLVED THAT the minutes of the Conservation Ontario Council Meeting #3/13 held on Monday, September 30, 2013 be received for information. CARRIED a) General Manager, Watershed Management, Mike Walters, reminded the Board members of the upcoming Low Impact Development Workshop planned for Wednesday, December 4th, noting that invitations for this very informative workshop have been extended to municipal staff, including CAOs and Members of Council. b) General Manager, Watershed Management, Mike Walters, referenced the Lake Simcoe Watershed 2013 Environmental Monitoring Report, which was distributed to each of the Board members. c) General Manager, Communications and Education, Renee Jarrett, referenced the new Lake Simcoe Watershed Map "Naturally Connecting Communities ", which was distributed to each of the Board Members. d) CAO Gayle Wood referenced the 26th Annual Conservation Dinner brochure, which had been distributed to each of the Board members, noting the date has been set for Wednesday, June 111h and will once again take place at the Manor at Carrying Place Golf and Country Club in Kettleby. e) General Manager, Conservation Lands, Brian Kemp, provided Board members with a brief overview of the LSRCA Twinning Team's recent work in Mexico, noting that it was a very successful trip. A more informative presentation is planned for the December Board meeting. Page 148 of 213 12.c) Minutes of Lake Simcoe Region Conservation Authority rn Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD -11 -13 November 22, 2013 — Minutes Page 3 of 11 V. DEPUTATIONS There were no deputations at this meeting. VI. HEARINGS VII VIII IX. There were no hearings at this meeting. PRESENTATIONS a) Lake Simcoe /South- eastern Georgian Bay Clean -up Fund Manager, Watershed Stewardship, Philip Davies, provided the Board with an update on the Lake Simcoe /South- eastern Georgian Bay Clean -up Fund, explaining that the formerly known Lake Simcoe Clean -up Fund (2007 -2012) had been expanded to include South - eastern Georgian Bay for 2013 -2017. LSRCA submitted eleven projects back in January 2013. After a number of program delays and resubmissions, LSRCA was awarded four projects in October 2013. Mr. Davies provided a brief overview of these projects; namely, the Maskinonge River Recovery Project - Phase 2; Oro - Medonte Best Management Practices — Phase 2; Scanlon Creek Pond Restoration — Design Phase; and CNSRVS. Total funding received is $3,074,832, with some of the projects being funded through to 2017. For information on this fund, please click the following link: http: / /www.ec.gc.ca/ eau - water / default .asp ?fang= En &n= EBF944FO -1. Moved by: M. Baier Seconded by: B. Haire BOD- 186 -13 RESOLVED THAT the presentation by Manager, Watershed Stewardship, Philip Davies, regarding the update on the Lake Simcoe /South- eastern Georgian Bay Clean -up Fund be received for information. CARRIED Staff Report No. 55- 13 -BOD regarding the Lake Simcoe /South- eastern Georgina Bay Clean -up Fund was included in the agenda. Moved by: B. Drew Seconded by: J. O'Donnell BOD- 187 -13 RESOLVED THAT Staff Report No. 55- 13 -BOD regarding the Lake Simcoe /South- eastern Georgina Bay Clean -up Fund be received for information. CARRIED DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION The Board identified Agenda Items No. 1 c), d), e), g), h), 3, and 4 for separate discussion. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by: G. Dawe Seconded by: P. Craig BOD- 188 -13 RESOLVED THAT the following recommendations respecting the matters listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the Board, Page 149 of 213 12.c) Minutes of Lake Simcoe Region Conservation Authority rn Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD -11 -13 November 22, 2013 — Minutes Page 4 of 11 and staff be authorized to take all necessary action required to give effect to same. CARRIED 1. Correspondence a) Letter from Ministry of Natural Resources dated October 15, 2013 to Gayle Wood regarding Minister's Approval for Grant of Easement; b) Email from Ministry of the Environment dated October 17, 2013 to Gayle Wood regarding the Amendment to Include Rama First Nation in Source Protection Planning posted to Environmental Registry; f) Email from Conservation Ontario dated November 6, 2013 to Gayle Wood regarding Fisheries Act Amendments Coming into Force November 25th and December 10th for DFO Webinar; BOD- 189 -13 RESOLVED THAT correspondence listed as items 1 a), b) and f) be received for information. CARRIED 2. Budget Status Report — September 30th BOD- 190 -13 RESOLVED THAT Staff Report No. 56- 13 -BOD regarding the Authority Budget Status for the nine month period ending August 30, 2013 be received for information. CARRIED S. Scanlon Creek Conservation Area Management Plan Review Vision. Mission and Goals BOD- 191 -13 RESOLVED THAT Staff Report No. 62- 13 -BOD regarding the Scanlon Creek Conservation Area Management Plan review and update be received for information; and FURTHER THAT the proposed vision, mission and goals for Scanlon Creek Conservation Area be approved. CARRIED 6. Durham Regional Forest BOD- 192 -13 RESOLVED THAT Staff Report No. 63- 13 -BOD regarding the Durham Region Forest Management Agreement Renewal be approved, and FURTHER THAT the Chair and CAO be authorized to sign the Agreement for the period of 2014 to 2023. CARRIED X. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. Correspondence c) Conservation Ontario Media Release dated October 21, 2013: Conservation Authorities Su New Ontario Children's Outdoor Charter by Providing Places to'SteD into Nature' Page 150 of 213 12.c) Minutes of Lake Simcoe Region Conservation Authority rn Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD -11 -13 November 22, 2013 — Minutes Page 5 of 11 Regional Councillor Ballinger enquired as to whether a portion of the Scanlon property could be tied to this Charter, so that it may be utilized by children. After some discussion, staff were directed to have the Scanlon Creek Steering Committee work with government agencies on opportunities in support of the new Ontario Children's Outdoor Charter. Moved by: B. Drew Seconded by: S. Strangway BOD- 193 -13 RESOLVED THAT correspondence listed as item 1 c) be received for information; and FURTHER that the Scanlon Creek Steering Committee be directed to work the government agencies on opportunities in support of the Children's Outdoor Charter. CARRIED d) Resolutions regarding Friends of the Ontario Ranger Program Request for Support Regional Councillor Ballinger advised the Board that he had recently attended a rally in Huntsville regarding the Ontario Ranger Program where many individuals spoke about the impact this program has had on their lives. Regional Councillor Ballinger asked Board members for support of the resolutions distributed in the Agenda. Members expressed their support and requested copies of the resolutions for distribution to their respective municipalities. Moved by: J. Ballinger Seconded by: D. Kerwin BOD- 194 -13 RESOLVED THAT correspondence listed as item 1 d) be received for information; and FURTHER THAT whereas in September 2012 the provincial government cancelled the 70 year old Ontario Ranger Program (ORP), formerly known as the Ontario Junior Ranger Program; And whereas when the government cancelled the Ontario Ranger Program, it claimed the Stewardship Youth Ranger Program (SYP), an existing day program, would deliver the same experience and would offer more jobs; And whereas this day program does not offer the same quality off experience youth gained under the previous ORP in respect to knowledge of resource management and without the distractions of daily life; And whereas since 2012, 278 Ontario Ranger jobs have been eliminated; And whereas in previous years more than half of the Ontario Rangers were students from large urban centres. By contrast, this year the current day program is just not accessible to those students in the urban centres; And whereas when the government cancelled the ORP, many youths lost an opportunity for a once -in -a- lifetime experience because the ORP only required enrolment in an Ontario high school and acceptance into the program was based on a postal -code lottery system; Page 151 of 213 12.c) Minutes of Lake Simcoe Region Conservation Authority rn Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD -11 -13 November 22, 2013 — Minutes Page 6 of 11 And whereas cancellation of the 70 year old ORP does a disservice to public services in Ontario to those who have come to admire and respect the natural beauty of our province; And whereas conservation authorities encourage students to learn about the importance of conserving our shared natural environment and what they can do to make a positive impact; And whereas the provincial government committed $295 million dollars in the 2013 provincial budget for youth employment; THEREFORE, be it resolved that the Lake Simcoe Region Conservation Authority supports the Friends of the Ontario Ranger Program campaign to restore the Ontario Ranger Program in the 2014 provincial budget; and Be it FURTHER resolved that the Lake Simcoe Region Conservation Authority shall send a letter to Premier Kathleen Wynne and the Minister of Natural Resources, David Orazietti, urging their government to restore the Ontario Ranger Program for future generations of young people; and And be it finally resolved that the Lake Simcoe Region Conservation Authority forward this resolution for support to the other 35 conservation authorities. CARRIED e) Email from Ministry of the Environment dated October 17, 2013 to Gayle Wood regarding the Launch of Source Protection Municipal Implementation Fund Councillor O'Donnell asked who is eligible for funding and how to apply. Information on this Fund can be found on the website below: http: / /www.ene.gov.on.ca/ environment /en /subject /protection /STDPROD 109373 Moved by: D. Kerwin Seconded by: B. Drew BOD- 195 -13 RESOLVED THAT correspondence listed as item 1 e) be received for information. g) Anthony Usher Planning Consultant — Response to LSRCA Staff Report CAO Wood explained that the Anthony Usher Planning Consultant report was included in the Agenda and that Mr. Leo Longo of Aird & Berlis has been granted deputation status for the December 2013 Board of Directors' meeting. CAO Wood also explained that Mr. John Olah, LSRCA's legal counsel from Beard Winter, was not available to attend the November meeting. Board members raised concerns about proceeding with any discussion on this report in the absence of Mr. Olah, in case questions arise. Board members wished to defer this matter to the December 13, 2013 meeting and requested that Mr. Olah be in attendance. Moved by: D. Kerwin Seconded by: J. Ballinger Page 152 of 213 12.c) Minutes of Lake Simcoe Region Conservation Authority rn Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD -11 -13 November 22, 2013 — Minutes Page 7 of 11 BOD- 196 -13 RESOLVED THAT correspondence listed as item 1 g) be received for information; and FURTHER THAT the report by Anthony Usher Planning Consultant dated October 22, 2013 be considered at the December Board of Directors' meeting, along with the deputation by Mr. Longo. h) Email from Mr. Jack Gibbons, Chair, North Gwillimbury Forest Alliance CAO Gayle Wood referenced Mr. Gibbons' email which was included in the Agenda, noting his request that "the Board publicly release, or that we be provided with, a copy of your lawyer's legal opinion with respect to your staff's and Mr. Usher's recommendations about the LSRCA's Watershed Development Policies ". CAO Wood reminded the Board that this confidential legal opinion is listed on the Agenda under Item XI, Closed Session, and asked for the Board's guidance on releasing this opinion to the North Gwillimbury Forest Alliance. Vice Chair Drew expressed that she was not comfortable releasing this confidential advice prior to the Board seeing it themselves. Councillor Craig advised that he would like the process to be as transparent as possible but wished Mr. Olah to be present to respond to any questions the Board may have. Granted permission by Chair Bath to speak, Mr. Gibbons advised that he would like Mr. Longo to see the confidential legal opinion so that he may have the opportunity to research and prepare a response. There was further discussion amongst Board members on whether or not this confidential legal opinion should be released, and if so, would it be released to NGFA's lawyer rather than the entire group. Board members expressed concern with the information remaining confidential between the lawyers and suggested the request be deferred to the December Board of Directors' meeting, when both lawyers would be in attendance. The question was once again raised as to whether an application has actually been received from Maples Lake Estates, to which General Manager, Watershed Management responded that an application has not been received. Mayor Dawe reminded Board members about the recently passed resolution to call a special meeting should an application be received. Moved by: B. Drew Seconded by: P. Craig BOD- 197 -13 RESOLVED THAT correspondence listed as item 1 h) be received for information; and FURTHER THAT Mr. Gibbons' request for the release of LSRCA's lawyers' opinion be deferred to the December 13, 2013 meeting and that Mr. Olah of Beard Winter be requested to be in attendance. 3. Budget Status Report — October 315` Mayor Hackson noted that she was pleased with the bottom line and asked General Manager, Corporate and Financial Services, Jocelyn Lee, if there was anything that needed to be addressed. GM Page 153 of 213 0 12.c) Minutes of Lake Simcoe Region Conservation Authority rn Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD -11 -13 November 22, 2013 — Minutes Page 8 of 11 Lee advised that the $100,000 to $200,000 surplus expected at year end is based on the increase in fees and nothing unusual. Moved by: V. Hackson Seconded by: B. Haire BOD- 198 -13 RESOLVED THAT Staff Report No. 60- 13 -BOD regarding the Authority Budget Status for the ten month period ending October 31, 2013 be received for information. 7. Approval of Comparators for the 2013 Compensation Management Review for the Lake Simcoe Region Conservation Authority In response to a question from Councillor Craig on how the list of comparators was arrived at, Manager, Human Resources, Keri Christensen explained that staff worked with a consultant to choose six municipalities and six conservation authorities. Some of the criteria used included geographic area, as well as employee and budget sizes. Moved by: P. Craig Seconded by: J. Ballinger BOD- 199 -13 RESOLVED THAT Staff eport No. 61- 13 -BOD regarding Comparators for consideration in the LSRCA 2013 Compensation Management Review be approved and adopted to meet the requirements of the 2013 Compensation process. CARRIED A Statement by Councillor Crai Councillor Craig shared some thoughts regarding electronically generated email; specifically, the mass emails Board members received recently by the North Gwillimbury Forest Alliance representatives asking for consideration of their requests for changes in the handling of Section 28 applications. Councillor Craig went on to advise that last week he received a press release with a link to his email account, which resulted in his receiving hundreds of emails. Councillor Craig, while supportive of saving the forest, requested Mr. Gibbons remove him from this distribution list. CLOSED SESSION The Board moved to Closed Session to deal with confidential land, legal and human resources matters. Moved by: B. Drew Seconded by: J. Ballinger BOD- 200 -13 RESOLVED THAT the Board move to Closed Session to deal with confidential land, legal and human resources matters, and FURTHER THAT the Chief Administrative Officer, Members of the Executive Management Team, the Land Securement Officer, the Manager - Planning, Regulations and Enforcement, and the Coordinator BOD /CAO remain in the meeting for the discussion on Items a) and c); and Page 154 of 213 12.c) Minutes of Lake Simcoe Region Conservation Authority rn Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD -11 -13 November 22, 2013 — Minutes Page 9 of 11 FURTHER THAT the Chief Administrative Officer, Members of the Executive Management Team, and the Coordinator, BOD /CAO remain in the meeting for the discussion on Item b); and FURTHER THAT the Chief Administrative Officer and the General Manager, Watershed Management remain in the meeting for the discussion on Item e). CARRIED Moved by: V. Hackson Seconded by: P. Craig BOD- 201 -13 RESOLVED THAT the Board rise from Closed Session and report findings. CARRIED a) Lake Simcoe Conservation Foundation Board of Directors Moved by: E. Bull Seconded by: B. Ward BOD- 202 -13 RESOLVED THAT Confidential Staff Report No. 57- 13 -BOD regarding the Lake Simcoe Conservation Foundation be received; and FURTHER THAT the recommendations contained within Confidential Staff Report No. 57- 13 -BOD be approved. CARRIED b) Human Resources Matter Moved by: G. Dawe Seconded by: A. Eek BOD- 203 -13 RESOLVED THAT Confidential Staff Report No. 58- 13 -BOD regarding a human resources matter be received; and FURTHER THAT the recommendations contained within Confidential Staff Report No. 58- 13 -BOD be approved. CARRIED c) Confidential Land Matter Moved by: M. Baier Seconded by: J. Ballinger BOD- 204 -13 RESOLVED THAT Confidential Staff Report No. 59- 13 -BOD regarding a confidential land matter be received; and FURTHER THAT the recommendations contained within Confidential Staff Report No. 59- 13 -BOD be approved. CARRIED d) Confidential Legal Matter The confidential legal matter was deferred to the December 13, 2013 Board of Directors' meeting. Page 155 of 213 12.c) Minutes of Lake Simcoe Region Conservation Authority rn Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD -11 -13 November 22, 2013 — Minutes Page 10 of 11 e) Confidential Human Resources Matter Moved by: G. Dawe Seconded by: S. Strangway BOD- 205 -13 RESOLVED THAT Confidential verbal update from CAO Gayle Wood regarding Mike Walters letter dated November 20, 2013 be received; and FURTHER THAT Mike Walters be given the highest commendation and support from the LSRCA Board of Directors. UNANIMOUSLY CARRIED XII. OTHER BUSINESS a) Watershed Development Policy Staff Report No. 64- 13 -BOD was deferred to the December 13, 2013 Board of Directors' meeting. b) Signing Officer Resolution General Manager, Corporate and Financial Services, Jocelyn Lee, explained that as a result in the recent changes in Board officers, the signing officers required updating. Moved by: J. O'Donnell Seconded by: V. Hackson BOD- 206 -13 RESOLVED THAT Staff Report No. 65- 13 -BOD regarding the Signing Officer Resolution be received; and FURTHER THAT an account in the name of Lake Simcoe Region Conservation Authority (hereinafter called the "Organization ") is kept at the Bank of Nova Scotia (hereinafter called the "Bank "; and FURTHER THAT the Authority's Chair Debbie Bath, Vice Chair Roberta (Bobbie) Drew, Chief Administrative Officer /Secretary- Treasurer, D. Gayle Wood, and General Manager, Corporate and Financial Services, Jocelyn Lee, or any two of them are hereby authorized to sign, make, draw, accept, endorse and deliver cheques, promissory notes, bills of exchange, orders for the payment of money and such agreements and instruments as may be necessary or useful in connection with the operation of the said account; and FURTHER THAT any one of the above - mentioned officers is hereby authorized for and in the name of the Organization to endorse and transfer to the Bank for deposit or discount with or collection by the Bank (but for the credit of the Organization only) cheques, promissory notes, bills of exchange, orders for the payment of money and other instruments, to arrange, settle, balance and certify all books and accounts with the Bank and to sign receipts for vouchers. CARRIED Page 156 of 213 XIII. 12.c) Minutes of Lake Simcoe Region Conservation Authority rn Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD -11 -13 November 22, 2013 — Minutes Page 11 of 11 c) Distribution of Confidential Staff Reports and Information Councillor Ward questioned the process for the distribution of confidential Staff Reports and other confidential Board related materials, noting that he would like to receive confidential information prior to meetings in order to properly review them. CAO Wood explained that the current process was the result of a very serious breach of confidentiality, and if the Board wished for this process to be reviewed, staff could bring suggestions back to the next meeting. The Board agreed they would like this process reviewed, and staff was directed to bring back recommendations for the Board's review. Board members noted that in the meantime, they would like to receive the Confidential legal opinion (Item XI (d) above which was deferred to the December meeting) in advance of the meeting. Councillor Craig left the meeting at this time. In closing, Chair Bath thanked the General Manager, Communications and Education, Renee Jarrett and her team for the wonderful job they did on the Annual Conservation Awards, noting what a wonderful evening it was. ADJOURNMENT The meeting was adjourned at 11:52 a.m. on a motion by G. Dawe. Regional Councillor Debbie Bath Chair D. Gayle Wood Chief Administrative Officer Page 157 of 213 12.d) Minutes of Sustainability Plan Steering Committee (SPS... sustainable SEV IAN S, T'tiD Sustainability Plan Steering Committee (SPSC) Meeting Thursday, December 5th, 2013, 11:O0am- 1:30pm North Simcoe CFDC, 105 Fourth Street, Midland Meeting #39 Minutes Attendance Ray Millar County of Simcoe Debra Muenz North Simcoe Community Futures Development Corporation Keith Sherman Severn Sound Environmental Association Marina Whelan Simcoe Muskoka District Health Unit Jamie Galloway Town of Midland Ron Stevens Township of Severn Mara Burton Township of Tay Glenn White Township of Oro - Medonte Tracy Roxborough Sustainability Coordinator Regrets Doug Luker Township of Tiny Chris Murray Lakehead University Jennifer Schnier Township of Georgian Bay Andrew Schell City of Orillia Bob Bowles SSEA / Lakehead Holly Bryce /Jessica Klug Town of Penetanguishene Wendy Timpano Orillia Area Community Development Corporation 1.0 Welcome and Introductions The Chair opened the meeting at 11:OOam. Committee welcomed Jamie Galloway, the new appointee of the Town of Midland, and provided introductions. 2.0 Review and Approval of Minutes from Last Meetings Moved by Keith Sherman and seconded by Marina Whelan. THAT the minutes from the SPSC meeting of July 4, 2013 AND October 3, 2013 be adopted as presented. Carried. Page 158 of 213 12.d) Minutes of Sustainability Plan Steering Committee (SPS... 3.0 Summary of Pillar Sub - Committee Meetings 3.1 Community Wellbeing Pillar Sub - Committee (CPSC) November 18th Main Points • Sub - committee has advised that SSS build upon the Logic Model developed by the CPSC and John (SMDHU) to create a second draft (and further versions) for approval and sub- committee adoption (mid -2014) • CPSC has recommended the development of a Terms of Reference specific to the Community Wellbeing Pillar • CPSC has recommended monthly meeting schedule for 2014 3.2 Economic Prosperity Pillar Sub - Committee (EPSQ. November 21St Main Points • Larger sub - regional group comprised of Ec. Development staff • Identified lead organization in relation to each strategic direction as to the best of our abilities • SSS to design a worksheet which designates lead, and asks partners (in attendance) to confirm involvement • Necessity of indicators was discussed, as multiple challenges have been identified • Should we approach from an accomplishments perspective? • Group may continue to meet as a sub -group after the County Ec. Dev. Bi- monthly meetings (to be determined) • Concerns were noted regarding the effectiveness of the meeting and the capacity of all organizations to implement additional actions 3.3 Environmental Protection and Integrity Pillar Sub - Committee (EPISC) November 25th Main Points • Limited progress on the development of targets and indicators to facilitate plan reporting • Implementation of specific actions in relation to their organization was reviewed • EPISC would like to recommend to the SPSC the involvement of SSS with the development of a watershed Well Program • Determined that the sub - committee may be more effective at this time than the larger SPSC. Further meetings of the EPISC were recommended (every two months) Page 159 of 213 12.d) Minutes of Sustainability Plan Steering Committee (SPS... 4.0 2014 Planning Let it be noted, that this agenda item was open- forum, and a request for comments to determine if a 2014 January 'working- meeting' was required to redefine the SPSC role. Main Points (Summary) • Need to further define the role of the SPSC, will be agenda item for January meeting • View that the pillar sub - committees are action - teams; large component of the effectiveness of SPSC, more meetings could be more effective in achieving progress (versus monthly SPSC meetings) • Suggestion that the sub - committees may function better with an individual approach, no need to try and apply one model • SPSC would benefit from working on development of a platform on how to connect local organizations and municipalities with funding • Agreed that there is value in reporting and drawing trends /statistics from the data that can be applied within the municipality • Challenges have been experienced by SSS in gathering the corresponding data from the municipalities • Request was made by SSS on how this process (reporting) could be facilitated • Members would prefer to send SSS a 'general overview', rather than adhering to a formal reporting template • Stated that frequency of reporting to SPSC should parallel the reporting of the organization • Multiple options for direction of the committee were presented, including: Committee Role Maintain existing structure and function; Apply a strategic approach to the role of the SPSC; SPSC will select priorities for SSS; and SPSC members may be requested to play a larger role in reporting to SSS in response to reducing meeting frequency. Meetings Quarterly sessions for the SPSC; Environmental Pillar Sub- Committee has recommended 2 months on, then 1 month off, Community Wellbeing Pillar Sub - Committee has recommended every other month; Economic Pillar Sub - Committee has not yet confirmed if they will proceed with additional meetings. Page 160 of 213 12.d) Minutes of Sustainability Plan Steering Committee (SPS... Action Item: Coordinator to develop meeting schedule for 2014 and send the SPSC members for review and approval by Friday, December 13tH Action Item: Coordinator requested that members prepare for the January meeting by reviewing the Terms of Reference for the SPSC, as well as the Sustainability Plan and Appendices. 5.0 Other Business Discussion: Update provided on County of Simcoe Long Term Affordable Housing Strategy, and the objections /concerns presented by Huronia -area Mayors questioning the criteria used for identifying priority areas. Unique challenges within Huronia include Central North Correctional Facility (CNCC), as well as Waypoint Centre for Mental Health. A main criterion of the strategy was determined to be growth - related. Strategy will be re- evaluated to consider local criteria, such as CNCC and Waypoint. More information on the County of Simcoe Long Term Affordable Housing Strategy Town of Midland will be proceeding with their Energy Conservation and Demand Management Plan (CDM), as required by Ontario Regulation 397/11. The regulation came into force January 1, 2012 requiring municipalities and public agencies to report their annual energy use and GHG emissions to the Ministry of Energy by July 1, 2013. In addition, municipalities and public agencies will need to develop five -year (CDM) plans by July 1, 2014. Information was shared about Bill 91, the Waste Reduction fact. AMO is asking for support on a social media campaign, asking the public and MPPs to support Bill 91 which is stalled in the legislature after second reading. Action Item: Request was presented that SSS distribute further information as provided by Mayor Millar to the larger committee (completed December 5th). Further suggestions/ recommendations about additional support the committee or SSS can offer to be considered on an on -going basis. 6.0 Federation of Canadian Municipalities Webinar Sustainability in Action,: Performance Measurement Summary: Purpose was to highlight performance measurement approaches in small and large communities. Speakers offered concrete examples of how municipalities have managed, analyzed and reported on sustainability data. Representatives from the Fraser Basin Council will share knowledge and lessons learned from over a decade of experience in sustainability Page 161 of 213 12.d) Minutes of Sustainability Plan Steering Committee (SPS... performance measurement. The Council's Measuring & Reporting on Sustainability A Report on Lessons Learned was recommended as pre - webinar reading. Speaker(s) • Amy Greenwood, Program Coordinator, Watersheds and Water Resources Program, Fraser Basin Council • Anna Mathewson, Manager, Sustainability, City of Surrey, BC • Dan Wilson, Sustainability Planner and Tourism Specialist, Whistler Centre for Sustainabilitv Presentation(s) • -.._ 'c�u =, ems`_!.. ,. ,, iL z., �, } ,.�,rrys r,.._ E =cr �:.. 'ii� • Fe,vs • �3� t r R o i 4 , f. -a i 4 7.0 Next Meeting /Adjournment Next Meeting Thursday, February 6t", 2013 11am -1pm Adjournment 1:42pm Dan Wilson Anna Mathewson Amy Greenwood Page 162 of 213 12.e) Minutes of Orillia Public Library Board meetings held ... ORILLIA PUBLIC LIBRARY BOARD MINUTES OF OCTOBER 2:1, 2oyi MEETING A regular meeting of the Library Board was held at the Library commencing at 7:00 p.m. PRESENT — BOARD —G. Guthrie, Chair; J. Rolland, Vice - Chair; J. Duncan; D. Evans; R. Fountain; K. Hewitt; P. Hislop; M. Seymour; P. Spears; R. Stevens STAFF — S. Campbell, Chief Executive Officer K. Absalom, Director of Information Services S. Dance, Director of Technical Services T. Chatten, Recorder OTHER — R. Martiuk, CAO, City of Orillia ABSENT — none Disclosure of Pecuniary Interest and General Nature Thereof — none CONSENT AGENDA Board members commended staff on the various reports, especially the activities in Children's Services, graphs showing statistical increases and Library posts on Facebook. MOTION #2013:56 Moved by J. Rolland, seconded by K. Hewitt that the consent agenda of the October 23, 2013 meeting be adopted. CARRIED DISCUSSION AGENDA NEW BUSINESS Budget 2014 City Senior Management Team (SMT) Review — R. Martiuk, CAO City of Orillia attended the meeting to provide some background information as to the line by line review of the budget done with SMT at City Hall. Library staff are looking at all options to find savings, making sure that all avenues have been explored, and to having the budget finalized by early November for Board discussion. Presentation of "Be Heard" Survev — B. Ward presented survey results based on members use to those present. Board members would like a hard copy for further review, and a press release outlining the survey results to provide to the public and City council. Page 163 of 213 12.e) Minutes of Orillia Public Library Board meetings held ... BUSINESS ARISING FROM THE MINUTES Ad Hoc Contract Committee — Committee membership to include representatives from the townships and City staff. MOTION #201357 Moved by P. Hislop, seconded by K. Hewitt that the Orillia Public Library Board invite the mayor and one senior city staff member to participate in the 2014 contract negotiations with the two townships. CARRIED NEW BUSINESS - continued Art Donation Request — The Library has been contacted to receive a donation of two Arthur Shilling paintings, with an appraisal needed to issue tax receipt. Children's Services Ramp — Although this is not a building code issue, several children are falling from or swinging on the railings. MOTION #2013 :58 Moved by R. Fountain, seconded by R. Stevens that the Orillia Public Library Board approve the expenditure of up to $3,000.00 from the Building Fund Reserve Account for installation of glass partitions on the ramp railings leading to the Early Literacy Pit in the Children's Department; and that the Board waive the requirement for three quotes as outlined in the Purchasing Policy #230.4.5. CARRIED REPORTS OF BOARD COMMITTEES AND REPRESENTATIVES Finance Committee — September financial statements show spending is on schedule with some overages, same as expected throughout the year. Personnel Committee — MOTION #201359 Moved by J. Rolland, seconded by K. Hewitt that the Orillia Public Library Board enter an in camera session at 8 :35 p.m. CARRIED MOTION #2013:6o Moved by R. Stevens, seconded by R. Fountain that the Orillia Public Library Board leave an in camera session at 8 :45 p.m. CARRIED Adjournment at 8:46 p.m. BOARD CHAIR CHIEF EXECUTIVE OFFICER Page 164 of 213 12.e) Minutes of Orillia Public Library Board meetings held ... ORILLIA PUBLIC LIBRARY BOARD MINUTES OF NOVEMBER 6, 2013 MEETING A special meeting of the Library Board was held at the Library commencing at 3:00 p.m. PRESENT — BOARD — G. Guthrie, Chair; J. Rolland, Vice - Chair; J. Duncan; D. Evans; R. Fountain; P. Hislop; M. Seymour; P. Spears; R. Stevens STAFF — S. Campbell, Chief Executive Officer K. Absalom, Director of Information Services S. Dance, Director of Technical Services N. Duncan, Acting Director of Children's Services T. Chatten, Recorder ABSENT — K. Hewitt NEW BUSINESS Finance &Contract Committee Report re: 2014 Budget — A report was presented for discussion following recent meetings of these committees. MOTION #2013:61 Moved by P. Hislop, seconded by M. Seymour that the Board accept Option I of the 4 outlined and S. Campbell will provide additional information in an e -mail to the Board; and that the Board will establish an ad hoc committee on Revenue Generation to relieve the pressure on the collection budget. CARRIED D. Evans abstained from voting on this item. Adjournment at 3:50 p.m. BOARD CHAIR CHIEF EXECUTIVE OFFICER Page 165 of 213 12.e) Minutes of Orillia Public Library Board meetings held ... REPORT OF THE CEO October and November 2013 Submitted by Suzanne Campbell GOAL # 7 The Library will attract, develop and maintain a trained and educated workforce and leadership that reflect our values and ethics. A staff meeting was held on October 24d' and November 21 st. A directors meeting was held on October 2nd and November 28 "'. The Joint Health and Safety Committee met on October 9 and discussed Emergency Power Outage procedures, and After Hours Procedures. The results of the building inspection were reviewed and recommendations to departments made. Performance reviews were completed in all departments. I am now working on completing the performance reviews for the Directors and administration staff. Gay Guthrie and I attended an information session on Not for Profit tax changes in the Library and hosted by Information Orillia. A good overview of changes going forward in reporting requirements for incorporated not for profit organizations. This will have an impact on the Friends of the Library. The changes do not affect reporting for the Library. I attended a conference in Ottawa on Start-up visioning for libraries. This is a management theory on how new ideas, processes, services, and programs should be introduced. Its emphasis is on creative thinking within certain parameters, with the main emphasis being that ideas can be fleshed out as part of the implementation process, and adapted and changed and revised while being implemented. In today's business, needs change quickly and we need to react and implement quickly without spending months developing policies and procedures before we implement new processes, services or programs. GOAL # 8 The Library will attract and develop Board Members, and maintain an effective Board that reflects the library's values and ethics. Gay Guthrie, former chair John Swartz and I met with Board members and CEO from Whitchurch Stouffille Public Library on Saturday, October 10'. The Whitchurch Stouffille Library Board is in the beginning stages of a building project and was interested in our Boards opinion of the entire process from site selection to opening the doors. They were also given a behind the scenes tour. The Finance Committee and the Ad -Hoc Contract Negotiation Committee met on October 31 to discuss and approve the cost saving option to be presented to Council. Please see Roman Martiuk's report in this package for details on how this recommendation is moving forward to City of Orillia Council. GOAL # I The Library will increase its size to meet the standards for the population served. New Building Issues ssues 1. Paint on canopy outside of Library peeling off. The Architects are looking into the product used to determine the problem and solve it by the end of October. This problem is still on- going. Page 166 of 213 12.e) Minutes of Orillia Public Library Board meetings held ... 2. Two accessible washroom doors were not working, Library paid for the work (Aquicon has been asked to reimburse). Wiring was poorly installed. Still on- going. 3. Emergency exit locking mechanism failed, Library paid for repair and Aquicon has been asked to reimburse) -still on going. 4. Emergency Exit hardware is still on order. 5. Issues with roofing and flashing. Issues with insulation around the HVAC units and the roof membrane are being looked into and completed by the end of September. The insulation work has been completed; a thermal scan is to be completed to ensure there are no areas where water damage has occurred. Consultants have reviewed, report is pending. 6. We are now having an issue with the placement of railing as it is creating accessibility issues with the push button door operator. Kelly Smith, City Building Inspector is being asked to comment. GOAL # 8 Investigate, develop and maintain partnerships in the community. The Library supported the successful Trillium Grant application by The Sharing Place to install tower gardens in community buildings. The Library will house three towers on the limestone benches in the main hallway. Youth will help maintain and harvest the garden. The harvest will be used to provide clients of the Sharing place with fresh produce. The announcement was made in the Cafe by Garfield Dunlop (MPP for Simcoe North). I attended a focus group meeting of the Parks, Recreation, and Culture Strategic Plan initiative in November. This was an invited group of community members with a focus on the cultural requirements for the City of Orillia. GOAL # 9 The Library will be an agent for the development of the community. Contract Negotiations As per Board direction at the September meeting the Mayor and Roman Martiuk were invited to participate as the City of Orillia representatives for the contract negotiations. On October 10 Susan Dance and I met with Roman Martiuk and Bob Ripley to discuss results to date related to contract negotiations and to discuss the statistical information the City would like as they prepare the report for Council. A further meeting was held on November 4th to clarify some of the statistics and HR information the City required as part of the background on the contract negotiations and cost saving requirements. The Ad -Hoc Contract Committee met with Mayor Orsi and Roman Martiuk, CAO to discuss the confidential report that the CAO would be bringing forward to Council on recommended options for budget implications for the contracts for library services with the townships. Budge The Directors and I met with the SMT (Senior Management Team) at the City of Orillia as part of our budget preparation. Some changes were made to the budget based on recommendations from the City. This process was productive and an improvement over the budget process in 2012. Jim Lang in Treasury has been very helpful in answering budget questions. Page 167 of 213 12.e) Minutes of Orillia Public Library Board meetings held ... REPORT OF THE DIRECTOR OF CHILDREN'S AND YOUTH SERVICES October and November 2013 Submitted by Nancy Duncan CHILDREN'S PROGRAMS Gool 2.1 Develop and maintain programs associated with identified groups. Early Literacy Programs & School -aged programs The first fall session of regular Early Literacy storytimes ended on Mon. Oct. 21 with the last Caregivers session to make up for the Monday we were closed for Thanksgiving. Babytime continued without a break. The second fall session started Tues. Nov. 12. All storytimes continue to have good attendance. Parents with kids attending French storytime have shared their excitement about their children spontaneously speaking or singing in French at home. On Sat. Oct. 5, we hosted a Cardboard Challenge Day 1 -5pm. The program was inspired by the Imagination Foundation's Global Cardboard Challenge where children and families spend a day creating things out of recycled materials. We spent the previous few months collecting cardboard boxes for the children to build with. Children and families built cars, trains, rocket ships and houses just to name a few. Several parents said they hoped we could do it again. On Sat. Oct. 19, we hosted two Monster Mash programs, one at 10:30am for preschoolers and another at 2pm for school -aged kids. The preschool group made their own stuffed monsters to take home and the older kids made monster tote bags and played monster games. On Sat. Nov. 2, Children's author Rebecca Bender shared her books and led an illustration workshop. It was not as well attended as we had hoped and staff did not find the author as engaging as her books. We hosted Drop -In Lego and Kapla Sat. Oct. 12 and 26 and Sat. Nov. 16 and 30. We put out the toys and books about architectural structures for inspiration. Over 80 people enjoyed making Winter Holiday Decorations on Sat. Nov. 23. Families enjoyed hot chocolate while creating snowflakes to decorate their homes and the children's department. Public Library Week To celebrate Ontario Public Library week, we invited children to a Stuffed Animal Sleepover on Oct. 22. The evening was kicked off with a bedtime storytime program at 6:30pm. Following the program all of the children's stuffed animals were labelled and then left for the sleepover. Then staff took pictures of the animals doing different things together around the library like sharing pizza, climbing on the sorter, and playing board games. The photos were posted on Facebook and later in a display so families could see their stuffed animal's sleepover activities. Though the storytime was geared to preschoolers, older children participated as well, eager to see their stuffed animals in action. PA Days Since Fri. Oct. 11 was a P.A. Day at schools, we prepared pumpkin and turkey crafts to celebrate Thanksgiving. Children and caregivers looking for something to do together really appreciate the extra activities. Page 168 of 213 12.e) Minutes of Orillia Public Library Board meetings held ... Parenting Programs Certified Gentle Sleep Coach, Infant and Sleep Consultant and Postpartum Doula, Andrea Strang, volunteered to give a talk for parents on Sat. Nov. 16 10:30 called, "Need sleep? Six things keeping your child awake." She has extensive training and in her 9 years of practice has helped over 3500 children and their families get better sleep. Sixteen adults attended with 14 children in tow. We hosted the talk in the pit play area so children could occupy themselves with toys while parents listened and asked questions. Parents appreciated Andrea's advice. She says she would be happy to come back again. TEEN PROGRAMS Goal 2.1 Develop and maintain programs associated with identified groups. Wholock Lock -In On Friday Nov. 22, Lindsey & Matt hosted an afterhours teen program featuring a scavenger hunt based on the popular tv shows Doctor Who and Sherlock. Working in teams of 3 -5, the teens used their detective skills and the library catalogue to find clues hidden around the library. After the game, they enjoyed Doctor Who and Sherlock themed cupcakes donated by a local teacher and pizza donated by Topps. Teens tell us they really enjoy "Lock In" programs. Thirty -two teens attended though 50 had signed -up. Fanclub Thirty -two teens attended Lindsey's first Fanclub meeting on Mon. Nov. 4. Teens surveyed over the summer expressed most interest in Anime, Doctor Who, Sherlock Holmes, and Supernatural. At their first meeting they made cube craft characters from these various fandoms, drew anime sketches and brainstormed what they would like to do for Fanclub meetings in the future such as writing and sharing fan - fiction. They also made and enjoyed Candy Sushi. BET Meeting The Thurs. Oct. 24 & Nov. 28, 4 -5:15, BET meeting was facilitated by the BET President, Abby. The group brainstormed ideas on how to get involved in the community. They discussed doing a coat donation drive and volunteering at a retirement home. Lindsey will help them follow through with these ideas. At the Nov. meeting they also picked up posters and flyers for the library's upcoming All Ages Open Mic Night to distribute at high schools. The Open Mic will be hosted Dec. 6 in partnership with the Orillia Youth Center. Teen Drop -in Activities Lindsey covered the big desk in the teen area with butcher paper again to encourage teens to write and draw. This simple space for expression is a great way for library staff to get to know the teens better and often acts as a conversation starter. October's theme was "What are you scared of ?" to celebrate Halloween. November's theme was "How do you handle a bully ?" and was complemented with coping kits (including small items and a poem) put together by Kiersten our CYW Co -op student in honour of National Bullying Awareness Week. Public Library Week October 21 -25, Teens had the opportunity to "Follow for Fines." If teens showed staff that they follow all of our teen social media sites (Twitter, Tumblr, Pinterest, Facebook, and the Teen Scene blog) they could earn fine forgiveness up to $10. On Fri. Oct. 25, Lindsey hosted a teen drop -in game night as well. Sixteen teens enjoyed drinks and snacks and board games in the teen section. Page 169 of 213 12.e) Minutes of Orillia Public Library Board meetings held ... Teen / Tween Book Clubs Mother - Daughter Book Club started up again on Thurs. Oct. 3, 6- 7:30pm. They read Out of My Mind by Sharon Drapper. Lindsey gave out "Mother Daughter Book Club" buttons and a bookmark with future dates. At each meeting they will also make buttons for each book they read to show off how much they have read by the end of the year. On Nov. 7 at the same time, they read Fatty Legs by Christy Jordan - Fenton which they gave a 6.5/10 because, though the story was interesting, the characters were not well - developed. Lindsey prepared a slideshow of pictures from Atlavik where the characters lived in a residential school and other Inuit communities from the time period. Parents were initially concerned about the topic's age- appropriateness but found it was a good introduction to the topic and led to great discussion. The first meeting of He Said / She Said after the summer break was on Mon. Oct. 28, 4 -5pm. Matt Lobb ran the meeting. They met again on Mon. Nov. 25, 4 -5pm, however several participants were sick or unable to make it due to the weather. GROUP AND SCHOOL VISITS / OUTREACH AND PUBLICITY Gool 2.7 Establish o mutually - beneficial presence in the school system. Gool4 The Library will advocate for increased public awareness of the value and range of library services. School Visits & Collaboration Lion's Oval Junior Kindergarten classes visited on Oct. 21, 23, 25, and 28. Erin and Amy took turns giving each class a tour and a storytime with a bookmark craft. In October, Lindsey completed the High School Battle of the Books list and incorporated suggestions from the secondary school librarians. In November Erin visited Couchiching Heights School to help them prepare for the Elementary Battle. On November 15, at 1:30, teacher Steve Willms from the Orillia Alternative School brought his students for a visit. Amy prepared a scavenger hunt to help them become familiar with using the library and learning about our services. Willms is interested in bringing the group for a monthly visit starting in February. Nancy created a book list of popular and recommended books to temporary librarian, Tara Treash, at Monsignor Lee School. Publicity, Social Media and Website Promotion Matt & Lindsey have put a lot of effort into developing the teen social media sites and encouraged teens to follow them. The OPL Tumblr grew from 11 followers to over 50. The Teen Scene blog received roughly 750 hits in October. Displays In the Children's Department, we put up a display of Thanksgiving and Halloween books for October. In November we displayed books by Authors born in November and around the themes for Remembrance Day, Anti - bullying Week, and, at the end of the month, Winter Holidays. In the YA area in October, Lindsey put up a "Books for Geeks" Readers' Advisory poster and a scary books display for Halloween. In November she put up a "Books for Tough Times" RA poster. Page 170 of 213 12.e) Minutes of Orillia Public Library Board meetings held ... COMMUNITY PARTNERSHIPS Goof 7 The Library will investigate, develop and maintain partnerships in the community. Parenting Support On Sat. Oct. 5, we supported the Quintessence Breastfeeding Challenge 10 -12pm hosted in the department by the Orillia Midwives. This event was intended to help normalize breastfeeding in public and encourage women to breastfeed. Some mothers said they hadn't realized breastfeeding was allowed at the library and, now that they know, they will spend more time here. The event was quite successful with approx. 30 families participating. MPP Garfield Dunlop and Councillor Linda Murray attended and the event was covered by Snap and the Orillia Packet. The Orillia Midwives would like to continue to hold events in the library; we found it beneficial as it allows more young families to see all the resources the library has to offer. The Orillia Midwives led a Cloth Diaper Workshop in the department on Thurs. Nov. 7, 3:30 -5:30. Erin put out a display of parenting and picture books and spoke about our programs with the 17 people attending. Outreach We have received requests for outreach visits from the Ontario Early Years Centre, as well as local preschools, and elementary schools. It is difficult for us to provide these services regularly with current staff hours. Home - school Group Led by patron Andrea Machel, a qualified teacher, our Homeschool Group continues to meet at 2:30 -3:30 on Tuesday afternoons. Library staff support the program by promoting it to patrons, booking the program room and pulling books related to each week's activities. LGBTQA Drop -In with the AIDS Society of Simcoe Muskoka/Youth Opportunities Lindsey continued the partnership with Dale, a youth worker at the Aids Society of Simcoe Muskoka /Youth Opportunities, to host the LGBTQ drop -in sessions at the library. The LGBTQA group met in the library on Oct. 8 and 22 and Nov. 12 and 26. Lindsey attended the Nov. 12 session shared a LGBTQ reading list and promoted teen programs to the group. Our CYW Co -op student, Kiersten, created a sharing ball (beach ball with conversational questions all over it) and paper silhouettes for teens to share thoughtful comments about one another on. It was a well- received and emotional experience that raised self- esteem of individuals in the group. Child and Youth Worker Georgian College Co -op Student Kiersten Schultz continued helping out with teen programs in the library on Thursdays & Fridays. She is also working on a report to identify how the library currently fosters the developmental assets of healthy teens and how we can improve in this area. Lakehead University Education Interns Circle of Readers & Alphabet Stew Interns, from Frances Heylar's Community Service Learning Education course, continued on Tuesdays. Alphabet Stew interns have been enjoying the experience so much they volunteered to offer an extra Halloween session on Tues. Oct. 29, the following week both programs ended for the semester and will restart in January. Orillia Museum of Art & History Lindsey and Erin have been talking with Lois Greene at OMAH about partnering to offer art programs in the new year. Page 171 of 213 12.e) Minutes of Orillia Public Library Board meetings held ... PROFESSIONAL DEVELOPMENT/ STAFF Goal 8 Maintain an ongoing commitment to staff training, recruitment and development. Erin, Amy, and Nancy attended a SOILS workshop led by Kathy Reid - Naiman on Thurs. Oct. 10, 1 -4pm. We learned a new songs and action rhymes to use in early literacy programs. The workshop was also a great way to hear about what programmers are doing in other libraries. Staff would appreciate more opportunities like this one. All three of us were able to attend since it was hosted here. In November, Erin attended a webinar called, "Serving Children with Autism Spectrum Disorder" by Lesley S. J. Farmer, hosted by the ALA on Wednesdays Nov. 13 & 20 for an hour and a half each. Farmer highlighted library - specific challenges of dealing with this population, as well as best practices for both interacting with the children one -on -one and making the library environment as a whole more friendly. She found the webinar very relevant to many kids we work with and she will share what she learned with other staff. REFERENCE Goal 5 Develop Methods of Measurement to evaluate the Effectiveness of Library Services and Programs Reference questions: October 2012: 1020 October 2013: 1133 (end of Oct.) Year to date 2012: 7092 (end of Oct.) Year to date 2013: 9791 This October the total number of reference questions posed to Children's and Youth Services staff increased by 38% over October 2012. The greatest increases were in questions asked by preschoolers (211%), post- secondary students (62%), young adults (61%), and adults (66 %). The number of requests for computer help also increased significantly (261 %). November statistics unavailable at this time. Page 172 of 213 12.e) Minutes of Orillia Public Library Board meetings held ... REPORT FOR THE MONTH OF OCTOBER /NOVEMBER 2013 by Director of Information Services Kell! Absalom GOAL 2: Create and maintain lifelong relationships with users: Volunteer hours for the month of October were 513.5 and 454 for the month of November. The Library Book Store raised $698.70 during the month of October and $360.45 during the month of November. The book store was moved to the alcove on the main floor to free up the Farmer's Market Room. As a result, we have had to downsize our stock considerably. Jayne Turvey will be looking at ways to keep the book shop open longer hours with volunteer help and help from the circulation department. In order to clear out some materials for our move to the alcove, we held a blow -out book sale from November 22 -24. It was very successful, raising over $1200. Special thanks to our wonderful volunteers who helped make this event happen. GOAL 3: Optimize and customize library services to our user groups Lee Kelly launched a new evening book club at the Library in October called the "Readers Roundtable ". The format is different than a traditional type of book club as a monthly theme is the basis for the discussion, not a book. It is an opportunity for library members to meet other readers and enjoy a discussion where all are encouraged to share their reading opinions. In October the theme was mysteries, thrillers and horror. There were 12 people in attendance. In November, three new members joined and the topic was "Readalicious" : favourite foodie fiction and nonfiction. It was another fun and wide ranging discussion from cookbooks to memoirs to novels containing recipes. The discussions generate a list of reading suggestions which will be posted on our website. Local author Alice de Munnik launched her first fiction work entitled "Elephants I Have Known" at the Library in October. There were 36 people in attendance. Jayne facilitated this event. Jayne organized a paranormal investigator program in November. Members of CHAPS (Canadian Haunting & Paranormal Society) gave a presentation entitled "Paranormal Investigating 101 ". The group was given a lesson on how to correctly investigate paranormal activity and how to debunk situations. The presenter, Dave Gibb, showed samples of video as well as audio clips of investigations. There were 53 people in attendance. Page 173 of 213 12.e) Minutes of Orillia Public Library Board meetings held ... Sarah Csekey launched the Library's first eNewsletter in October. The eNewsletter is another marketing tool which will allow our customers to have all the Library's programs and services sent right to their email. We currently have 99 people signed up to receive it. Alice de Munnik continued offering her weekly fiction writing course over the months of October and November. Alice shares her expertise with members of the group on how to write fiction stories and how to get published. Fifty people attended the sessions in October and forty people attended the sessions in November. Jayne began her "Lifescapes Twelve" memoir writing program in October with 15 participants. She held two meetings in October. She also held two meetings in November. Jayne held a meeting of the Genealogy Club in October with 38 people in attendance and in November with 46 people in attendance. Sarah offered two computer classes in October: Absolute Beginners and Internet Basics. In November Sarah offered another Absolute Beginners class as well as an iPad Baby Steps class which was extremely popular. Senior's Chair Yoga with Melanie Dielmann wrapped up in October with 64 participants attending the sessions. Due to popular demand, a second session was added and 64 participants attended the sessions in November. The French Conversation Circle with Bernard Poigny had 59 participants attending during the month of October. The group wrapped up in November with an "Ode to France" party complete with camembert and baguettes. There were 18 people in attendance. As the program proved so popular, Bernard has agreed to begin another session in January. I launched our new Self Serve Interlibrary Loan service in October. Library customers are now able to place their own interlibrary loan requests from home if they wish. The Bookworms Book Club, led by Michelle Sinclair, met in October to discuss "Sarah's Key" by Tatiana de Rosnay. There were 14 people in attendance. They also met in November to have a lively discussion of "The Cat's Table" by Michael Ondaatje. A weekly Knitting Group was launched in October on Tuesday afternoons in the Fireplace Room. This casual program is open for drop -in participants, but has a core group of six. Twelve people were provided with library materials in our Community Outreach program in October and ten people in November. Materials were also delivered to Victoria House and Birchmere Retirement Residence. Page 174 of 213 12.e) Minutes of Orillia Public Library Board meetings held ... Michelle and Lee created book displays on such topics as : Remembrance Day, Autumn and Halloween. GOAL 4: Advocate for increased public awareness of the value and range of library services: We celebrated Ontario Public Library Week from October 21 — 25. The Library Week flag raising was held at the Opera House, followed by cake and coffee back at the library. Other highlights of the week included tours and gift bags for new members, an Ancestry.com class taught by Jayne in our Computer Technology Lab, and Sarah and I became "Library Genies" on Facebook and gave our customers new book titles to try. Jayne created new library week coupon books and approximately 200 were handed out by desk staff. The Library also provided coffee and cookies to hundreds of members all week. Jayne represented the Library at the Garfield Dunlop Seniors Information Day in October. There were about 450 people in attendance and she spoke to approximately 75 people and handed out brochures on the library's programs and services. Jayne spoke to the Mitchell Square Women's Institute group at the Atrium Retirement Home in October and discussed Library programs and services. There were 12 people in attendance. Jayne represented the Library at the Volunteer Fair at the Orillia Square Mall in October. GOAL 5: Develop methods of measurement to evaluate the effectiveness of library services and programs: As social media administrators, Sarah Csekey and I are very pleased to report that as of November 30th, the Orillia Public Library Facebook page has 700 followers. We also have 710 followers on Twitter. GOAL 6: Investigate, develop and maintain partnerships in the community: The Library's partnership with the Welcome Centre Immigrant Services continues to be successful with five programs held in October with 33 participants and four programs in November with 32 participants. Page 175 of 213 October November Internet 2781 2603 Wireless 1295 1494 Online Products 2792 2758 Homepage Visits 12265 11623 Reference Questions Answered 3525 2945 As social media administrators, Sarah Csekey and I are very pleased to report that as of November 30th, the Orillia Public Library Facebook page has 700 followers. We also have 710 followers on Twitter. GOAL 6: Investigate, develop and maintain partnerships in the community: The Library's partnership with the Welcome Centre Immigrant Services continues to be successful with five programs held in October with 33 participants and four programs in November with 32 participants. Page 175 of 213 12.e) Minutes of Orillia Public Library Board meetings held ... Georgette Tanzi approached the Library in November to see if we would be interested in participating in a charitable project she has undertaken called "Santa for Seniors ". She approached local nursing homes to bring holiday cheer to residents who may not otherwise receive Christmas gifts. We have hung 55 gift tags on our Christmas tree with suggested gift items. I attended an Information Orillia board meeting in November. Goal 7: Attract, develop and maintain a trained and educated workforce. Michelle Sinclair attended "RA in a Day" at the Toronto Reference Library. This one - day conference brings readers' advisory advocates together to share their knowledge and expertise on meeting the needs of adult readers. Her report is attached. I attended a SOLS "Displays and Merchandising" Workshop held at the Library in November. We examined proven merchandising strategies and how they in turn can increase circulation of materials and user satisfaction. Page 176 of 213 12.e) Minutes of Orillia Public Library Board meetings held ... REPORT OF THE DIRECTOR OF TECHNICAL SERVICES October, November 2013 Submitted by Susan Dance Financial: Work on the 2014 Library budget and the township contracts continued. Suzanne Campbell, Kelli Absalom and I attended four meetings at the City (October 2, 10, 18 and November 4) with various city staff members. These meetings required significant preparation and follow -up by library staff. With the year -end looming Melissa Robertson (Coordinator of Technical Services) worked to provide library materials spending predictions. Over the year Melissa has worked hard to improve our funds tracking system. Administration: The Ontario government requires that we collect "Typical Week" statistics in November each year. This year our Typical Week ran November 18 -24. For 2013 we streamlined our data collection process by taking full advantage of our automated systems' capabilities. Kelli Absalom and I attending a training session at the City of Orillia on the new reports template. Technology: The library's security keycard and door - locking system is powered by KeyScan software. Sarah Babineau (Circulation Clerk) has done a great job carrying most of the tasks associated with this system; we have begun cross - training other staff to ensure critical tasks can be handled in urgent situations. Circulation suddenly lost electrical power during a busy afternoon in October. Power was rerouted to the desk's computers until the circuit breaker was repaired. Our automated catalogue had chronic failures to update overnight, which resulted in errors in our catalogue. Our ILS (Integrated Library System) provider installed a new version of Oracle (database software used by our ILS) in an attempt to solve the problem. The Oracle update had the potential to corrupt our bibliographic data so Fred Marlow (IT) ran a pre - emptive back -up on Page 177 of 213 12.e) Minutes of Orillia Public Library Board meetings held ... the Sunday evening prior to the update on November 24. The update then proceeded without incident. We continue to monitor the system's performance. We have had two ongoing problems with ExitWatch (software for our security gates). Our daily gate count was vastly over- reporting the number of people entering the library through one set of gates. A technician was sent to the library to fine -tune the gate's sensor which solved the problem. • There is a problem with the date /time reporting for gate alarms. We continue to work with the software provider to find a solution. Circulation: Since becoming Head of Circulation in May Richard Anderson has updated many of our Circulation practices. In consultation with other library staff Richard made these key improvements in the last two months: • Renewals are now allowed on DVDs (much positive feedback from our users). • A sustained effort to recover long- overdue materials has had great results. • We have a streamlined process for discarding and re- ordering damaged library materials. • Richard updated the contact information on all of our institutional memberships. • With Kelli Absalom's help we have blocked users with large fines from using public computers. As a result, many patrons have fully paid off their fines. Richard Anderson began an online course ( "Dealing with difficult situations ") through SOLs Advanced Excel program. Circulation staff had a particular concern about one patron. After some research I provided staff with specific steps to deal with the issue. We ensured that a supervisor was on hand to provide support. Thanks to this team effort the patron issue was resolved promptly and effectively. Technical Processing: The Technical Processing team completed the conversion of spine labels for Fiction books, which now consistently display the first five letters of authors' last names (prior to this conversion some books still displayed three letters). Having these labels in a consistent format will make the task of shelving easier. Jenna McIsaac successfully completed her probation as part-time Technical Processing Clerk. Page 178 of 213 12.e) Minutes of Orillia Public Library Board meetings held ... Joan Davidson, part-time Technical Processing Clerk, will be leaving us at the end of January. She will be starting a new chapter as a Snowbird. We will miss her! Safety and security: Safety and security for staff, patrons and the library's assets continues to be a concern. Steps are being taken to address these issues: • We are working towards a more consistent approach to patrons who break library rules (e.g., a progressive warning /ejection/suspension process). • In December I will attend four days of "Prepare" training by the Crisis Prevention Institute (offered through the Township of Oro - Medonte). After these sessions I will train OPL staff in de- escalating difficult patron encounters. • On November 26 Meeting OPL's department heads met with Carrie Nadeau of Simcoe Community Living to discuss how the library can better serve SCL's Supported Independent Living clients. • I had informal conversations with an Orillia Police foot patrol officer, and with Detachment Commander Quigley and Staff Sergeant Hewlett about our challenges. Orillia Police understand that OPL is a gathering place for people with diverse needs, and that OPL staff may require assistance enforcing library rules. We have been assured that police will continue foot patrols of the library, and library staff are encouraged to call police for assistance (non - emergency and 911) as required. Page 179 of 213 12.e) Minutes of Orillia Public Library Board meetings held ... RA in a Day 2013 -11 -15 Thank you Suzanne, Kelli and the library board for the opportunity to attend this conference. In the past I have found this day to offer an unlimited amount of tidbits and opportunities for Readers' Advisory, not only with the sessions but also the networking of ideas and sharing. The first session was a presentation involving reading and immigrant communities; how reader's advisory, multicultural collections and services as well as reading practices /terms amongst immigrants. Keren Dali's presentation of her research was incredible and very thought provoking. Questions such as: do we know enough? What are the basic needs? Do we know the how /why? Is it leisure reading, learning reading? Who are the immigrant readers? A few other concepts that emerged were partnership within a community, meeting places, scarcity of RA tools. We had the opportunity to divide into groups for discussion on existing programs as well as ideas to initiate plans. I enjoyed the luncheon speaker Elizabeth Ruth and hearing her read from her latest book Matadora. Her very candid remarks about her research, writing and her characters were very intriguing to me which inspired me to read her books again. Her description of 12 yr. old Luna who wants to be a matador was captivating. It was announced that The Forest of Reading Evergreen award book for 2013 is the new Terry Fallis book "Up and Down ". There were three parts to the session "Engaging our Diverse Community" which included a brief presentation from OLA Reader's Advisory Committee about Bibliotherapy which ultimately is book therapy for those with an illness; reference to Read to Connect organization. (www.readtoconnect.ca) Other terms used were clinical bibliotherapy, reading intervention, and reader development. Another aspect of this presentation was surrounding services to older adults and seniors which included discussion about shut -in services broadening the range of programs and services. The third presenter's focus was on Youth Services, primarily LGBTQ materials and serving their needs. His awareness and love of reading scopes out the need to help teens develop skills whether they are in school or not. The last session was the Keynote speaker Harvey McCue, an Aboriginal consultant in Ottawa. His presentation included his experience from working in aboriginal communities, his knowledge, experience and ideas on how to create public awareness, access aboriginal communities and promote reading. He stressed the public campaign Reading Matters. He talked about the National Reading Campaign whose mission is to have reading be an equal opportunity. Quite a lot of information in such a short time frame. I really enjoyed the presentation and discussion about reader's advisory, book clubs, reading, involvement with seniors, immigrants, and the whole community. There is such a need for all this and more, libraries are such a vital part of any community. Again I thank you for the opportunity to attend this conference. Michelle Sinclair Page 180 of 213 13.a) Correspondence dated December 10, 2013 from Wayne Wils... p,SAG .� December 10, 2013 o 11 770N Dear Mayor and Council, Oro - Medonte Township: Re: 2014 Nottawasaga Valley Conservation Authority Proposed Budget and Municipal Levy Circulation notice. Member Municipalities Adjala- Tosorontio Enclosed please find the Nottawasaga Valley Conservation Authority Proposed Budget Summary for 2014 (attachment 1). This proposed Amaranth budget was approved for circulation /input at the November 29, 2013 Barrie NVCA Board of Directors' meeting. The Blue Mountains Bradford-West Gwillimbury On January 10, 2014, NVCA Board members will deliberate and vote on Clearview this circulated budget. Please note that at the budget meeting there will Collingwood be two main components to the vote, on: Fssa Innisfil • a grant matching levy of $185,490 where each member has one Melancthon vote; and, Marro • a non -grant matching levy of $1,836,387 where each member Mulmur has a weighted vote, weighted according to their municipal share of the current value assessment. (attachment 2) New T ecumseth Oro- Medonte The following is a summary of the proposed 2014 budget Grey Highlands highlights: Shelburne Spri ngwater Wasaga Beach Watershed Counties Simcoe Dufferin Grey Member of Conservation ONTARIO Purl ch—p -, • 2014 is a status quo year; program service levels will be maintained. • The total NVCA budget is $4,525,040. • The proposed Oro - Medonte Township levy is $158,791.34, a 3.18% increase over 2013. • The average levy paid by the NVCA's 18 Municipalities reflects: population growth (1.92 %) plus inflation rate (1.33 %) for an average 3.25 % increase, costing approximately $10 per resident, with a .30� cent increase in 2014 over 2013. • Use of operational reserve to balance the budget in 2014 is $97,500, compared to $190,000 in 2013, leaving a reserve balance of just under $1 million. Conserving our Healthy Waters NOTTAWASAGA VALLEY CONSERVATION AUTHORITY Centre for Conservation John Hix Conservation Administration Centre Y Tiffin Conservation Area 8195 8th Line Utopia, On LBM 1TO Telephone: 705.424.1479 Fax: 705.424.2115 Web: www.nvca.on.ca Email: admin @nvca.on.ca Page 181 of 213 13.a) Correspondence dated December 10, 2013 from Wayne Wils... 2014 NVCA key program services: • Work with over 50 partners to protect our valuable watersheds, supporting over 200,000 residents, $34 billion in property values, and more than $200 million in annual economic activities reliant on a safe, clean and healthy environment. Includes protecting the world's largest fresh water beach at Wasaga Beach. • Plant in excess of 135,000 trees on 28 properties. • Work with over 100 landowners /farmers and community groups on water quality and erosion control improvement projects. • Continue to collect leading edge watershed science and make it available to decision makers supporting integrated watershed management programs, including protection, restoration and sustainable /wise development of our natural resources. • Widely communicate /distribute Watershed Health Checks describing the environmental health trends of our watersheds, including pressing stewardship recommendations based on over 1000 watershed health monitoring sites /samples. • Provide flood forecast and warning protection for 200,000 people and 18 Municipalities. Directly protect 5,000 people and over $1 billion of property in the floodplain. • Deliver Environmental Education to over 8,000 students. • Protect world class wetlands, floodplains and wildlife habitat on over 12,000 acres in 12 Conservation areas, with over 65 km of trails, also providing outdoor experiences for over 50,000 visitors per year. • Provide detailed Planning, Engineering and Technical support to our landowners, municipalities and the province, supporting wise, sustainable and safe development for over 1,000 development applications /inquiries, accommodating approximately 3,000 new residents with approximately $1 billion of property value, consistent with local Official Plans, the Provincial Planning Act and CA Act requirements. • Complete an efficiency audit to ensure the NVCA remains efficient and effective in meeting the needs of our Watershed communities. The 2014 proposed budget has been developed to minimize costs to our Municipal partners while maintaining the current level of conservation services. NVCA anticipate continued heavy workloads in the Planning and Regulations, Engineering and Technical support, Stewardship, Reforestation, Monitoring, Conservation Lands and Education programs. We know the public and our many partners will continue to pitch in to help protect and restore the environment. Page 182 of 213 13.a) Correspondence dated December 10, 2013 from Wayne Wils... We believe the 2014 proposed budget represents a wise investment for the long term health of our environment and our local economy. We would be pleased to make a deputation to your Council specifically describing the NVCA services delivered in your municipality, or work directly with your staff to answer any questions regarding the 2014 draft budget and associated conservation services. Please contact Laurie Barron, Executive Assistant at 705 - 424 -1479 ext.222 or Ibarron @nvca.on.ca to schedule a deputation or a meeting with staff. A link to the complete 2014 proposed Budget staff report can be found on the NVCA web site at www.nvca.on.ca or obtained directly by contacting Laurie Barron at the above noted email /phone. Yours in conservation, �) mfk 6)jW--- Wayne R. Wilson, B.Sc. Nina Bifolchi CAO /Secretary- Treasurer NVCA Chair Attachments: Proposed 2014 budget summary Municipal levy summary cc. NVCA Board Member for Oro- Medonte Township Page 183 of 213 Z sy cQ CD NOTTAWASAGA VALLEY CONSERVATION AUTHORITY Co O N W 2014 Proposed Budget Population Increase 1.92% Cost of Living Increase 1.33% 2014 CVA Apportionment Percentage 2013 CVA Apportionment Percentage 2013 General Levy Contribution 2014 Total Levy Contribution 160.63 1,958,234.81 Amaranth Township 0.2238% 4,382.53 Melancthon Township 0.4806% 9,411.28 Town of Mono 3.6923% 72,303.90 Mulmur Township 1.9237% 37,670.56 Town of Shelburne 1.7255% 33,789.34 Town of The Blue Mountains 1.5364% 30,086.32 Municipality of Grey Highlands 0.3692% 7,229.80 Adjala - Tosorontio Township 4.4533% 87,206.07 City of Barrie 16.0964% 315,205.31 Town Bradford W. Gwillimbury 3.3368% 65,342.38 Clearview Township 5.5861% 109,388.95 Town of Collingwood 10.5683% 206,952.13 Essa Township 6.7436% 132,055.52 Town of Innisfil 6.2482% 122,354.43 Town of New Tecumseth 11.9618% 234,240.13 Oro - Medonte Township" 7.8587% 153,891.80 Springwater Township 7.3039% 143,027.51 ITown of Wasaga Beach 1 9.8917% 193,702.71 Co O N W 2014 Proposed Budget Population Increase 1.92% Cost of Living Increase 1.33% 2014 CVA Apportionment Percentage 2014 Capital Levy Contribution 2014 General Levy Contribution 2014 Total Levy Contribution 160.63 0.00 2,021,877.44 $ 2,021,877.44 0.2247% 0.00 4,543.16 $ 4,543.16 0.4844% 0.00 9,793.97 $ 9,793.97 3.6414% 0.00 73,625.11 $ 73,625.11 1.8221% 0.00 36,841.27 $ 36,841.27 1.6765% 0.00 33,896.22 $ 33,896.22 1.6211% 0.00 32,776.41 $ 32,776.41 0.4055% 0.00 8,198.47 $ 8,198.47 4.4253% 0.00 89,475.02 $ 89,475.02 15.7347% 0.00 318,136.73 $ 318,136.73 3.4033% 0.00 68,810.75 $ 68,810.75 5.5246% 0.00 111,699.75 $ 111,699.75 10.6181% 0.00 214,685.40 $ 214,685.40 6.7815% 0.00 137,112.84 $ 137,112.84 6.2333% 0.00 126,028.99 $ 126,028.99 12.0708% 0.00 244,056.32 $ 244,056.32 7.8537% 0.00 158,791.34 $ 158,791.34 7.3103% 0.00 147,805.47 $ 147,805.47 10.1688%1 0.001 205,599.79 $ 205,599.79 The 2014 levy apportionment figures are calculated from 2013 current value assessment data The 2013 levy apportionment figures are calculated from 2012 current value assessment data They are further revised based on the CA Levy Regulation (Ontario Regulation 670/2000 under the CA Act). Municipal Increase in Levy Contribution % Increase over 2013 63,642.63 3.250% 160.63 3.665% 382.69 4.066% 1,321.21 1.827% 829.29 -2.201% 106.88 0.316% 2,690.09 8.941% 968.67 13.398% 2,268.95 2.602% 2,931.42 0.930% 3,468.37 5.308% 2,310.80 2.112% 7,733.27 3.737% 5,057.32 3.830% 3,674.56 3.003% 9,816.19 4.191% 4,899.54 3.184% 4,777.96 3.341% 11,897.08 6.142% W n O CD U) O D Q- CD D 0 CD Q CD Q 0 CD 0 CD 3 CT CD O N O W O 3C CD NOTTAWASAGA VALLEY CONSERVATION AUTHORITY 2014 Proposed Budget W 410 2014 EXPENSES Expense 1 General L� Matching General Levy Non - Matching General Levy Oro - Medonte Total MOU Special Benefit levy 2014 REVENUES Municipal Provincial Contributions Grant Federal Grant User Fees Contributions Total Revenue 2014 RESERVE UTILIZATION Land Acquistion HR Reserve Capital ML Reserve Reserve Operations Reserve Total Reserve Utilizatio Land Management & Stewardship Services _ 49 000.00 00 49000.0 650 Worksho Vehicle & EQuip 54 870.00 In -f 0 110 Reforestation 398 380.84 w 128951.841 128 951.84 C 11 500.00 0.00 61 000.00 192 929.00 394 380.84 0.00 0.00 C 0.0 120 Health Waters 512 913.50 273 913.50 273 913.50 0.00 15 000.00 7 000.00 70 000.00 9 000.00 374 913.50 Governace 0.00 0.0 150 Conservation Lands 200 306.35 161 650.48 161 650.48 -30,458.751 30 458.75 38 105.87 3,500.001 203 256.35 Corporate Admin Support -6,000.001 0.00 0.00 -6 000.0 Plannin 24 000.00 0.00 24 000.00 35 000.00 0.00 35 000.0 D 310 Plannin 1,200,853.81 419 853.81 419 853.81 718 000.00 1,157,853.81 38 000.00 38 000.0 Engineering & Technical Services 400 En ineerin &Technical Service 190,083.13 190,083.13 190,083.13 190,083.13 0.00 0.0 420 Environmental Monitorin 35!3 309 367.85 309 367.85 10, 000.00 =490000..00 13 000.00 332 367.85 0.00 0.0 430 MNR Flood Forecast & Warnin 376 980.00 192 023.84 192 023.84 300000 383'5 460 S W PP 532 600.00 0.00 490 000.00 Corporate Services Q 630 Tiff n Education 191 903.66 63 613.66 63,6 13.66 0.00 117 840.00 7 000.00 188 453.66 0.00 66111 61 Tiffin CA Infrastructure 416,247.33 282,419.33 282,419.33 45,800.00 2,000.00 330,219.33 86,028.00 1 86,028.0kU 410 GIS /IT Support 49 000.00 0.00 287,356.7 1 O `V 2014 Levy contribution 2,021,877.44 2.021.877.44 3.250% INCREASE OVER 2013 LEVY -0.00 1,958,234.81 r� , 1 V _ 49 000.00 00 49000.0 650 Worksho Vehicle & EQuip 54 870.00 In -f N_ 0 3C w C 54 870.00 54,8700 660 Occu anc Costs C 670 Governace -30,4511.75 -30,458.751 30 458.75 5T:4511 .7 680 Corporate Admin Support 0.00 0.00 24 000.00 0.00 24 000.00 35 000.00 0.00 35 000.0 l Total Operations Budget 4,459,506.48 192,023.84 1,829,853.60 2,021,877.44 -30,45 .751 3,000.001 21,500.001 713,490.001 7,000.001 1,087,745.871 214,429.00 4,038,583.561 35,000.001 258,356.75 -6,000.001 0.00 0.00 287,356.7 1 O `V 2014 Levy contribution 2,021,877.44 2.021.877.44 3.250% INCREASE OVER 2013 LEVY -0.00 1,958,234.81 r� , 1 V _ O 00 (A) O In -f N_ 0 3C w C CD C 13.a) Correspondence dated December 10, 2013 from Wayne Wils... Council Meeting Minutes — February 13, 2013. 11. REPORTS OF MEMBERS OF COUNCIL: a) Councillors Coutanche and Lancaster, re: Nottawasaga Valley Conservation Authority Appointees and Attendance at Meetings. Motion No. C130213 -17 Moved by Crawford, Seconded by Evans Be it resolved That the information presented by Councillors Coutanche and Lancaster, re: Nottawasaga Valley Conservation Authority Appointees and Attendance at Meetings be received. And Whereas the NVCA requested for two member municipal representation to consider reducing representation to one member in November 2010 And Whereas Council of the Township of Ord - Medonte supported the reduction in municipal representation at the NVCA pursuant to Motion No. C101208 -23 And Whereas not all member municipalities supported the reduction in municipal representation at the NVCA thus creating an imbalance in voting on matters, with the exception of the non - matching levy portion of the budget which has a weighted vote, due to having a one vote per member policy And Whereas Council of the Township of Oro - Medonte discussed its representation at the NVCA at its meeting of January 25, 2012, and did deem it appropriate to appoint a second representative to the NVCA effective immediately And Whereas the discussion at Council's January 25, 2012 meeting, prior to the decision to appoint the second member to the NVCA, articulated Council's expectation that the second member would only attend when the first is not available or when it is deemed that it would be beneficial for Oro - Medonte to exercise its full voting rights on specific agenda items And Whereas the NVCA Board of Directors directed that a motion regarding NVCA request for two member municipal representation to consider reducing representation to one member be forwarded to member municipalities for their input/consideration in February 2012 And Whereas Council of the Township of Oro - Medonte considered the request at its meeting of March 7, 2012, and passed Motion No. C120327 -27, supporting the request, in principle Page 9 of 14 Page 186 of 213 13.a) Correspondence dated December 10, 2013 from Wayne Wils... Council Meeting Minutes — February 13, 2013. And Whereas Council of the Township of Oro - Medonte did appoint members to the NVCA Board for the 2013 -2014 term in November 2012, being Councillors Coutanche and Lancaster, with Deputy Mayor Hough being appointed as an alternate to attend in the absence of the appointed members Now Therefore be it resolved that Councillor Coutanche be the Township's primary representative at the NVCA Board meetings, and that Councillor Lancaster be the Township's second representative at the NVCA Board meetings to attend when the first is not available or when Council deems it beneficial for Oro - Medonte to exercise its full voting rights on specific agenda items And that Deputy Mayor Hough, as an alternate representative, will attend either in the absence of both the primary and secondary representatives, or when Council deems it beneficial for Oro - Medonte to exercise its full voting rights on specific agenda items and either the primary or secondary representative is not able to attend. And That the Notttawasaga Valley Conservation Authority be advised of Council's decision under the Director of Corporate Services /Clerk's signature. Carried. 12. SENT AGENDA: a) Annou ements of Interest to the Public: • 2013 - Medonte Citizen of the Year and Ontario Senior of the Year Awards t Nominatio Deadline March 1, 2013; • 46th Annual ' h -In Week, April 21 -27, 2013; • Family Day Skate, ro Medonte Community Centre Arena, 71 Line 4 North, Monday, February 18, 2013 - :30am — 11:50am; • Winterfest, Horseshoe ley Property Owners Association, Horseshoe Valley Memorial Park, 3375 Line orth, February 18, 2013 - 10:00am — 3:00pm; • Family Day, Sweetwater Park, 53 Line 6 North, February 18, 2013 - 11:00am. b) Lake Simcoe Region Conservation A ority, minutes of meeting held on December 14, 2012 and highlights of meeting held on uary 25, 2013. Staff Recommendation: Receive. c) Highlights of Nottawasaga Valley Conservation thority meeting held on January 25, 2013. Staff Recommendation: Receive. d) Sustainable Severn Sound, Sustainability Plan Steering mittee minutes of meeting held on January 18, 2013. Staff Recommendation: Receive. { Page 10 of 14 Page 187 of 213 13.b) Correspondence from the County of Simcoe re: Warden's ... TICKETS: Fi3F mCIefe in ormatian, contac 706 -6.9 exi. 125? m M_CFFIb d@au* WT► . or visit s6romexa/doVItaftodralaing } MOUNT sr LOUIS MOONSTONE s SIMCOEAy av� Page 188 of 213 13.b) Correspondence from the County of Simcoe re: Warden's ... GeorgianVillagc Z SPONSORSHIP INFORMATION The Geogian Village Fundraising Campaign is currently soliciting sponsors for the Warden's Ski Day. Breakfast - $1,200 O x Corporate logo on signage inside ski club, on printed material day of event, on tables, and on website. Lunch - $2,500 O x Two complimentary skiers, corporate logo on signage inside ski club, printed material day of event, on table, and on website. Bronze Level - $1,000 O x Corporate logo on signage inside ski club and on printed material day of event. Black Diamond - $500 O x Apres -Ski - $2,000 O x Corporate logo on signage inside ski club. Two complimentary skiers, corporate logo on signage inside ski club, printed material day of Race - $100 O x event, and placed on website. Corporate logo on signage on race course. Gold Level - $3,500 O x Silent Auction Donation O x Two complimentary skiers, corporate logo in high Company name on description of product traffic area inside ski club, printed material day of on Silent Auction table. event, second poster run, and placed on website. Item description: Silver Level - $2,000 O x Total donation: Two complimentary skiers, corporate logo on signage inside ski club, printed material day of event, and placed on website. Contact name: Business name: Mailing address: City: Phone: Credit Card #: Visa/MC Postal code: Email: Expiry: Cheque enclosed: O Please return this form with your sponsorship donation to Cheryl Maurice, Georgian Manor, 101 Thompsons Road, Penetanguishene, Ontario, between 8:30 a.m. and 4:30 p.m. 0---W For more information on the Warden's Ski Day, contact: SIv[�oF 705 - 726 -9300 ext. 1257, margaret.thibideau @simcoe.ca MOUNT ST. LOUIS s or visit simcoe.ca/dpt /Itc /fundraising MOONSTONE Page 189 of 213 'Sponsors will receive a tax receipt for the full eligible amount. 13.b) Correspondence from the County of Simcoe re: Warden's ... GeorgianVillag� , � � REGISTRATION ,,�- t i G zt 4Z. Xz, FORM ATTENDEES Company Street Address Lift Ski Lesson Ticket Lesson Rental O O O O O O O O O O O O Contact City /Province Telephone Fax Email REGISTRATION Total Fee - $150 x — Payment Method - Credit O Cheque O (Please make cheques payable to the Georgian Village Fundraising Campaign Credit Card number Expiry Postal Code $1 COUNTY OF MCOF Page 190 of 213 ��" Ski Lesson Rental Lunch Apres Skier 1 O O O O O Skier 2 O O O O O Skier 3 O O O O O Skier 4 O O O O O Total Fee - $150 x — Payment Method - Credit O Cheque O (Please make cheques payable to the Georgian Village Fundraising Campaign Credit Card number Expiry Postal Code $1 COUNTY OF MCOF Page 190 of 213 ��" 13.c) Correspondence dated December 9, 2013 from William & D... December 09 2013 Mr. & Mrs. William Moore are submitting their request to the Township of Oro - Medonte Council for the purchase of an opened municipal road allowance shown on the attached survey. This road allowance abuts Location: 0015 S Line 14. Legal Desc: Con 1 N PT LOT 16 RP Roll number 51R22863 Part 2 Oro - Medonte township. I understand this purchase would then provide the above property with proper road frontage for the owners. Thanl� you, William & Dorothy Moore RECEIVE GEC 1 0 2013 ORO- MEDONTE Page 191 of 213 13.c) Correspondence dated December 9, 2013 from William & D... December 09 2013 Mr. & Mrs. William Moore are submitting their request to the Township of Oro - Medonte Council for the purchase of an opened municipal road allowance shown on the attached survey. This road allowance abuts Legal Desc CON 1 E PT LOT 16 RP 51 822863 PART 3 Oro - Medonte township. I understand this purchase would then provide the above Property with proper road frontage for the owners. Thank you, William & Dorothy Moore EDEIVED DEC 1 0 2013 ORO- MEDONTE Page 192 of 213 CA) 0 Hl N) --.X CA) 16 CONCESSION I TOWNSHIP OF ORILLIA (SOUTHERN DIVISION) COUNTY OF SIMCOE .—Rr AC M 1 0, 1 op 7 ......... . C m PAR T 2 'r T It I C III O'T r: c SEARING NOTE cc PART 3 iv 4 SURVEYOR'S CERTIFICATE ..... ...... L T 'Z! I[AAMR:T_Jjj r 1) N C E S 0 N C" McNEICE, HARVEY S PATTEN C SURVEYORS LTD. 14 MAFlllT S11— ioTE i 11111L A ONTARIO "IT 21. �11 Ll "n � 0 CD c3 r M I C-0 K) C) H 0 County of Simcoe Highway ® Aerial Photos flown in the spring of 2012 Major Road Ramp Local Road Unassumed and Seasonal Road This map, either in whole or in part, may not be reproduced without the written authority from © The Corporation of the County Simcoe. This map is intended for personal use, has been produced using data from a variety of sources and may not be current or accurate. Produced (in part) under I icense from: 3 © Her Majestythe Queen in RightofCanada, Department of Natural Resources: voolono • Queens Printer, Ontario Ministry of Natural Resources: ]�/(CUUNTYAF • Teranet Enterprises Inc. and its suppliers: 1:9,028 SI COE�� © Members of the Ontario Geospatial Data Exchange. � All rights reserved. THIS IS NOT PLAN OF SURVEY. 0 0.05 0.1 0.2 km Decemb �er 10. 70n13 l.'A 13.c) Correspondence dated December 9, 2013 from William & D... Del -Coin Holdings Inc. 54 Jarvis St., Orillia, Ontario L3V 2A1 Tel: (705) 325 -9820 • Fax: (705) 327 -5775 tm @delcoin.com • www.delcoin.com December 19, 2013 Members of Council Township of Oro - Medonte 148 Line 7 South Oro, ON. LOL 2X0 Re: Request to purchase township road allowance. Dear Sirs IL fDEC 1 70,13 0R0 -b,'iE D 0NI T � 0V [ S' 11P Please allow this letter to act as a formal request to purchase the road allowance that borders our properties: #13 Oro - Medonte Line 14 (4346- 030 - 012 - 02200 -000) & 05315 Highway 11 (4346- 030 -012- 01503- 0000). As a condition of purchase we will grant a right of way to the property #15 Line 14 south owned by Mr. Bill Moore and hope that this access to line 14 will meet a condition of frontage and allow Mr. Moore to build a new building on his property. Thank You Regards T.M. (Tosh) Skalosky President Del -Coin Holdings Inc. Page 195 of 213 13.d) Correspondence dated December 17, 2013 from the Orilli... i i a r3 Or i I I i a & PHYSICIAN RECRUITMENT & RETENTION orillia • oro- medonte . rama ramara - severn WE � I a DEC 2 3 1013 December 17, 2013 Mayor and Council Township of Oro - Medonte 148 Line 7 South Orillia, Ontario. LOL 2X0 Your Worship and Members of Council, I write on behalf of the Orillia and Area Physician Recruitment & Retention Committee, to invite you to attend the 1 S` Annual Seducing Dr. Zeus fundraising event for doctor recruitment. We hope to make this an annual event in an effort to enhance our funding requirements. The event will be held at the Orillia Public Library on Friday, February 21, 2014 from 7 p.m. to 11 p.m. It will be an enjoyable evening of music and silent auctions, coupled with wine and beer tasting, complimented by food tasting from our local restaurants. Attached you will find our sponsorship and ticket form. We would be delighted if you could attend. Thank you and should you have any questions, please do not hesitate to contact me. Yours truly, Marci Csumrik, Chair MC /p tel: 705-325-22010858 , e: pathor @osmh.on.ca - 170 Colborne Street West, Orillia, Ontario L3V 2Z3 Page 196 of 213 13.d) Correspon ce d t�ed� I e�c(e�VJjmf 7, 1 from the Orilli... s ■ L/ Dr. O r I I 1i a -- & area Friday, February 21 St, 2014 PHYSICIAN RECRUITMENT & RETENTION at the Orillia Public Library orillia - oro- medonte rama • ramara • severn Sponsorship & Ticket Form Sponsors of the 1St Annual OAPRRC Event will receive inclusion of their corporate logo in the evening program and signage at the event. As well, complimentary tickets for the event are included depending on your sponsor level and first right of refusal for your sponsorship level for the 2015 event. Yes! We would be pleased to sponsor at the following level: Sponsorship Level Value Benefits Included Drc�on +inch ennnc�r SOLD I Assante Wealth Management - Tony Katarynych Northwest Healthcare Properties 6 4 ❑ Wine Station Sponsor (x 3) $1,000 - Corporate logo displayed at individual wine station ❑ Beer Station Sponsor (x 2) $1,000 - Corporate logo displayed at individual beer station 4 ❑ Spirit Station Sponsor (x2) $1,000 - Corporate logo displayed at individual wine station 4 U rinnnr Doranor SOLD Marci Csumrik& Remax 2 - - -� U Cn +er't inmon+ Dnr+nnr 'SOLD ® Dr— *GgFaFff SOLD _ Sunshine Carpet & Flooring & Hacker Gignac Rice Grant Thornton LLP 2 2 ❑ ❑ Drin +in,. ennn[ nv SOLD Cruiser Table (x5) $250 Askett Printing Services - Corporate logo displayed on designated table 2 1 ❑ Centrepiece (x5) r $100 - Corporate logo displayed on table centrepiece 0 Tickets: ❑ $50 each x (qty) = $ Name Company Name Company Address Citv Tel. No Finail Payment enclosed for total $ ❑ Please invoice me Postal Code ❑ Cheque Enclosed (made payable to OSMH Foundation) ❑ Credit Card (❑ VISA ❑ MasterCard ❑ American Express) Name on Credit Card m/� Credit Card # Expiry Date Signature Please fax this completed form to 705 - 325 -4693 or return to: Kevin Douse 61 -441 Barrie Rd Orillia, ON L3V6T9 705 - 345 -2875 Kevin.Douse @f55f.com Page 197 of 213 13.e) Correspondence dated December 24, 2013 from Steven Dav Pan/Parapan American Games Secretariat des Jeux panamdricains Secretariat et parapanamdricains Ontario Office of the Deputy Minister 777 Say Street, 1810 Floor Toronto ON M7A 1 S5 Tel.: 416 326-8475 Fax: 416 326-8409 TTY: 416 212-5723 TTY Toll Free: 1 866 263-1410 www.ontario.ca/panarn2015 Bureau du sous-ministre 777, rue Bay, 180 6tage Toronto ON M7A 155 Tel.: 416 326-8475 Tdldc.: 416 326-8409 ATS : 416 212-5723 ATS sans trais : 1 866 263-1410 wwwontario.ca/panam2015 Mr. Robin Dunn Chief Administrative Officer Township of Oro-Medonte rdunn@oro-medonte.ca Dear Mr. Dunn: I am writing to follow up on the productive session we had in November around issues common to municipalities hosting Pan American and Parapan American Games events. We agreed at that time to initiate regular meetings with the Chief Administrative Officers (CAOs) of host municipalities. The Municipal CAO Dialogue (Dialogue) will serve as an opportunity for us to share information and discuss critical and strategic Games issues that have potential municipal impact. The Dialogue will be used to seek your feedback, counsel and consensus on key issues as partners in Games operations. I will be chairing this Dialogue in partnership with my colleague Laurie LeBlanc, Deputy Minister of the Ministry of Municipal Affairs and Housing (MMAH), and will include, as appropriate, other senior officials from the Province and the TORONTO 2015TM Pan Am/Parapan Am Games Organizing Committee (T02015). I would also like to share with you that Ministers Chan and Jeffrey are proposing to host a meeting early in the New Year (following our Dialogue) with elected heads of council from host municipalities to discuss Games updates and critical issues, such as transportation, municipal service agreements (MSAs) and celebrations and legacy initiatives. I suggest that our first regular meeting be held on January 23, 2014 (10:00 a.m. — 11:30 a.m.) to correspond with the upcoming release of the Transportation Strategic Framework and the initiation of MSA discussions. You are invited to attend this first meeting in Toronto (location to be confirmed early in January), but please be advised that a teleconference dial-in option will also be available if required. I will be in touch in the New Year to confirm your availability and to establish the regular series of meetings in your calendar. • a Pan/Pa�raPnnArn, 4TO _01_2 67,74001 TORONT02015- Page 198 of 213 ..l2 13.e) Correspondence dated December 24, 2013 from Steven Dav N Municipalities are key partners in the delivery of a seamless Games experience, and it is critical we work together to align planning efforts. Thank you for your ongoing support and commitment to delivering successful Games. Sincerely, Steven Davidson Deputy Minister c: Laurie LeBlanc, Deputy Minister, MMAH Tim Casey, ADM, Games Delivery and Infrastructure, PPAGS Steve Harlow, ADM, Partner Engagement and Legacy, PPAGS Nancy Mudrinic, ADM, Risk Management and Financial Oversight, PPAGS Liz Harding, ADM, Municipal Services, MMAH Amir Remtulla, Senior Vice President - Public Affairs, T02015 Aaron GlynWilliams, Manager - External Partnerships, T02015 0 • Pon/pora%nAm OW74621 TORONTO 2015.. la 0 — Page 199 of 213 15.a) Being a By -law to provide for an interim tax levy and ... 19:Ix5101:1101: ?_1%9Is 11 der: l=0t0I4411I .1:II10]Z0]:1011 JhI=15101 ilk r:4 BY -LAW NO. 2014 -002 Being a By -law to provide for an interim tax levy and to provide for the payment of taxes and to provide for penalty and interest WHEREAS Section 317(1) of the Municipal Act, 2001, S.O. 2001, c.25 as amended, provides that the Council of a local municipality may before the adoption of the estimates for the year pass a by -law levying amounts on the assessment of property in the local municipality rateable for local municipality purposes; AND WHEREAS Section 317(3) of the Municipal Act, 2001, S.O. 2001, c.25 as amended, provides that the amount levied on a property shall not exceed 50% (percent) of the total amount of taxes for municipal and school purposes levied on the property for the previous year; AND WHEREAS the Council of the Corporation of the Township of Oro - Medonte deems it expedient to enact such a by -law; NOW THEREFORE the Council of the Corporation of the Township of Oro - Medonte enacts as follows: 1. There shall be levied and collected upon all properties having rateable assessment in the Corporation of the Township of Oro - Medonte an amount of 50% of the total amount of taxes for municipal and school purposes levied on the property for the previous year. 2. The said interim tax levy shall be due and payable in two equal installments on or before Friday February 28th, 2014 and Wednesday April 30th, 2014. 3. The Treasurer is hereby authorized to mail or cause to be mailed the notice of taxes due to the address of the residence or place of business of the person to whom such notice is required to be given as shown on the latest revised Assessment Roll. 4. A penalty for non - payment of taxes shall be imposed not exceeding 1 '/4% on the first day of default, and on the first day of each calendar month thereafter during the year 2014, until taxes are paid. 5. That there be added an interest charge of 1 '/4% on the first day of each month on any outstanding tax arrears from the 31St day of December in the year in which the taxes were levied until the taxes are paid. 6. Taxes are payable at the Township of Oro - Medonte Administration Office or at most financial institutions which accept and process payments on behalf of customers, with the onus on the financial institution to remit payments on time. 7. That the Treasurer be authorized to accept part payment from time to time on account of any taxes due and to give a receipt for such part payment, provided that acceptance of any such payment shall not affect the collection of any penalty or interest or any other levies, rates, charges or collections imposed, collectable and due in respect to any non - payment. 8. That By -law No. 2013 -003 is hereby repealed. Page 200 of 213 By- law - ooz�1t5.a�ak�.eing a By -law to provide for an interim tax levy and ... That this by -law comes into force and takes effect on and from the date of the final passing. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 8T" DAY OF JANUARY, 2014. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 201 of 213 15.b) A By -law to Appoint a Meeting Investigator and Repeal ... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2014 -003 A By -law to Appoint a Meeting Investigator and Repeal By -Law No. 2012 -037 WHEREAS Section 239.2 (1) of the Municipal Act, 2001, S. 0. 2001, c. 25, as amended authorize a municipality to appoint an investigator who has the function to investigate in an independent manner, on a complaint made to him or her by any person, whether the municipality or a local board has complied with section 239 or a procedure by -law under section 238 (2) in respect of a meeting or part of a meeting that was closed to the public, and to report on the investigation; AND WHERAS The County of Simcoe has entered into an agreement with JGM Consulting to provide meeting investigator services for 2014 and 2015; AND WHEREAS said agreement provides that member municipalities of the County of Simcoe may participate; AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte does find it expedient to continue to participate in the agreement between The County of Simcoe and JGM Consulting and to appoint a meeting investigator to investigate complaints initiated under Section 239.1 of the Municipal Act, 2001, as amended; AND WHEREAS Council for The Corporation of the Township of Oro - Medonte declared, by Motion No. C131023 -15, that the Township continue to participate in the agreement between the County of Simcoe and JGM Consulting for closed meeting investigation services for 2014 and 2015; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. That JGM Consulting be appointed as the Township of Oro - Medonte's meeting investigator for 2014 and 2015. 2. That the attached agreement between The Corporation of the County of Simcoe and JGM Consulting forms part of this By -Law. 3. That By -law No. 2012 -037 is hereby repealed in its entirety. 4. And That this by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 8T" DAY OF JANUARY, 2014. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 202 of 213 15.b) A By -law to Appoint a Meeting Investigator and Repeal ... THIS AGREEMENT dated December,�, 2013 BETWEEN: THE CORPORATION OF THE COUNTY OF SIMCOE (Hereinafter referred to collectively as the "Municipality ") JGM CONSULTING (Hereinafter referred to as the "Independent Contractor ") WHEREAS: (A) Section 239.2 of the Municipal Act, 2001, S.O. 2001, c.25 (the "Act), authorizes Municipalities to appoint an investigator to investigate in an independent manner any complaint as to whether the Municipality has complied with the Act or a Municipal procedure by -law in respect of a meeting or part of a meeting that was closed to the public and to report on the investigation; (B) In appointing an investigator and in assigning powers and duties to him, a Municipality is to have regard to, among other things: a. the investigator's independence and impartiality; b. confidentiality with respect to the investigator's activities; c. the credibility of the investigator's investigative process; (C) The Municipality is satisfied that the Independent Contractor has the skills and ability to meet the foregoing criteria; NOW THEREFORE, the parties agree as follows: Services: The Municipality hereby retains and appoints the Independent Contractor as an investigator for the purposes of Section 239.2(1) of the Act and the Independent Contractor agrees to provide such services for and at the request of the Municipality and accepts such appointment. The Independent Contractor confirms that services under this agreement will be carried out by John G. Maddox except as otherwise delegated by John G. Maddox. 2. Duties: The duties of the Independent Contractor shall be: (i) to conduct investigations from time to time as requested by the Municipality upon receipt of a complaint (a "Complaint") in respect of meetings or part of meetings that are closed to the public to determine compliance with the Act or the respective municipal procedure by -law and to report on the results of such investigations; (ii) In conducting such investigations, to have regard to the importance of the matters listed above in recital (B); (iii) to proceed without undue delay and with due diligence to investigate a Complaint; (iv) to conduct each investigation in private; (v) to hear or obtain information from such persons as the Independent Contractor thinks fit and to make such inquiries as he thinks fit; Page 203 of 213 15.b) A By -law to Appoint a Meeting Investigator and Repeal ... (vi) to provide an opportunity to the Municipality or any person that may be adversely affected by a proposed report of the Independent Contractor, the opportunity to make representations respecting such report or recommendation; (vii) to preserve confidentiality and secrecy with respect to all matters that come to his knowledge in the course of performing duties hereunder, save and except disclosure of such matters as in the Independent Contractor's opinion ought to be disclosed in order to establish grounds for his conclusions and recommendations; (viii) after making an investigation to render his opinion as to whether or not the meeting or part of the meeting that was the subject matter of the investigation appears to have been closed to the public contrary to the Act or Municipal procedure by -law and, in either case, the Investigator shall report his opinion and the reasons for it to the Municipality and shall make such recommendations as he thinks fit. In performing such duties; the Independent Contractor shall have the powers set out in Subsection 223.13(6) and Sections 223.14 to 223.18 of the Act, extracts of which are attached hereto as Schedule "A ". 3. Joint Retainer: The Independent Contractor acknowledges that the Independent Contractor is appointed as an Investigator for the Municipality. In addition, the Independent Contractor agrees to also be the Investigator for the member municipalities of Simcoe County as listed in Schedule "B" hereto attached, at the written request of the County of Simcoe together with payment of the additional fee, defined below. 4. Fees: (a) Annual Retainer: The County of Simcoe shall pay to the Independent Contractor on or before the commencement date ONE THOUSAND DOLLARS ($1,000.00) PLUS APPLICABLE TAXES. In order to add the participating member municipalities to the duties of Independent Contractor an additional fee of THREE HUNDRED DOLLARS ($300.00) ( "Additional Fee ") for each additional member municipality shall be paid by the County of Simcoe, as per the listing of participating municipalities on Schedule "B" attached hereto. Such fees to be paid on or before January 31St in each year of this Agreement plus applicable taxes. (b) Hourly Rate: In addition, the Independent Contractor shall be paid a fee of ONE HUNDRED DOLLARS ($100.00) per hour plus applicable taxes during such time as the Independent Contractor is performing his /her duties hereunder. The Independent Contractor agrees such rate shall be charged only for such time that the Independent Contractor is actively investigating a Complaint and preparing and presenting his report with respect thereto. The Independent Contractor would be entitled to be reimbursed other reasonable receipted expenses related to his duties, including food and hotel costs; car rental; kilometre rate at the respective municipal rate or railway tickets. (c) Responsibility for Payment: The Independent Contractor further covenants and agrees that his hourly fee and related expenses hereunder shall be paid by the Municipality against whom the Complaint is made and which initiated the investigation. The Municipality agrees to be responsible for such fees and expenses. The Independent Contractor shall invoice the Municipality upon completion of his report. 5. Term: The term of this Agreement (the `Term ") is for a fixed two (2) year term commencing January 1st, 2014 and ending on the second anniversary date thereof Page 204 of 213 15.b) A By -law to Appoint a Meeting Investigator and Repeal ... unless renewed and /or extended by agreement of all the parties. The Independent Contractor or the Municipality shall give at least 30 days written notice prior to the end of the Term of their intent not to renew this Agreement if such renewal were to be available. 6. Taxes: All amounts payable to the Independent Contractor shall be paid without deduction. The Independent Contractor shall be responsible for any contributions imposed or required under employment insurance, health tax, social insurance, income tax laws, Worker's Compensation (if elected to enrol), pension with respect to any amounts paid to the Independent Contractor. The Municipality assumes no obligation or liability as between the parties to this Agreement to deduct or remit any statutory or government remittances. 7. Independent Contractor: The Independent Contractor is a contractor independent of the Municipality. Nothing herein shall be interpreted to create a relationship of employer / employee, partnership, franchise, agency or joint venture or other like arrangement. 8. Delegation: In the event more than one Complaint is made at any one time requiring more than one investigation, the Independent Contractor may determine that it is necessary to delegate some or all of his powers and duties, then he may do so in writing to any person other than a member of council, provided that the person to whom such delegation is made agrees in writing to be governed by the same duties of secrecy as the Independent Contractor and to abide by the terms and conditions of this Agreement. Such person shall always be under the supervision and direction of the Independent Contractor. Such delegation shall not be a member of council or staff of any Municipality and shall not result in any additional costs or fees to the Municipality. Invoices shall be rendered by the Independent Contractor and payments made to the Independent Contractor and the Independent Contractor shall otherwise be responsible for the fees and disbursements of any of his delegates. 9. Binding: This Agreement shall ensure to the benefit of and bind the parties and their respective heirs, successors and permitted assigns. 10. Indemnification The Municipality agrees to indemnify and save harmless the Independent Contractor, its agents and assigns, from and against any and all liabilities, losses, suits, claims, demands, damages, expenses, costs (including all legal costs), fines and actions of any kind or nature whatsoever arising out of or in connection with the Independent Contractor's provision of services and carrying out of its duties including, but not limited to, any alleged breach of this agreement, any procedural defect or other breach of relevant statutory provisions. 11. Entire Agreement: This Agreement contains the entire agreement between the parties and supersedes all previous negotiations, understandings and agreements, verbal or written with respect to any matters referred to in this agreement. IN WITNESS HEREOF each of the parties hereto have set its hand and seal as of this day of Cle- c y- )OC—r— 2013. SIGNED, SEALED & DELIVERED THE CORPORATION OF THE COUNTY OF SIMCOE: Page 205 of 213 15.b) A By -law to Appoint a Meeting Investigator and Repeal ... 1, �Az WARDEN, COUNTY OF SIMCOE CLERK, COUNTY OF SIMCOE The Independent Contractor hereby accepts and agrees to the terms and conditions herein contained. DATED: ��£1 g %D , 2013. NESS: J N MADD X for JGM CONSULTING AUTHORIZED BY BY-LAW NO Lf�-aPASSED BY THE COUNCIL OF THE 9ORPORATION OF THE COUNTY OF SIMCOE ON , yp Page 206 of 213 15.b) A By -law to Appoint a Meeting Investigator and Repeal ... SCHEDULE "A" to Agreement AGREEMENT BETWEEN THE CORPORATION OF THE COUNTY OF SIMCOE AND JGM CONSULTING MUNICIPAL ACT, 2001 S.O.2001, CHAPTER 25 EXTRACT Procedure by -law Definitions 238. (1) In this section and in sections 239 to 239.2, "committee" means any advisory or other committee, subcommittee or similar entity of which at least 50 per cent of the members are also members of one or more councils or local boards; ( "comit6 ") "local board" does not include police services boards or public library boards; ( "conseil local ") "meeting" means any regular, special or other meeting of a council, of a local board or of a committee of either of them. ( "r6union ") 2001, c. 25, s. 238 (1); 2006, c. 32, Sched. A, s. 102 (1, 2). Procedure by -laws respecting meetings (2) Every municipality and local board shall pass a procedure by -law for governing the calling, place and proceedings of meetings. 2001, c. 25, s. 238 (2). Notice (2.1) The procedure by -law shall provide for public notice of meetings. 2006, c. 32, Sched. A, s. 102 (3). Outside municipality (3) The procedure by -law may provide that meetings be held and public offices be kept at a place outside the municipality within an adjacent municipality. 2001, c. 25, s. 238 (3). Presiding officer (4) The procedure by -law may, with the consent of the head of council, designate a member of council, other than the head of council, to preside at meetings of council. 2006, c. 32, Sched. A, s. 102 (4). Secret ballot (5) A presiding officer may be designated by secret ballot. 2006, c. 32, Sched. A, s. 102 (4). MEETINGS Meetings open to public 239 (1) Except as provided in this section, all meetings shall be open to the public. 2001, c. 25, s. 239 (1). Exceptions (2) A meeting or part of a meeting may be closed to the public if the subject matter being considered is, (a) the security of the property of the municipality or local board; (b) personal matters about an identifiable individual, including municipal or local board employees; Page 207 of 213 15.b) A By -law to Appoint a Meeting Investigator and Repeal ... SCHEDULE "A" to Agreement (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (d) labour relations or employee negotiations; (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (f) advice that is subject to solicitor - client privilege, including communications necessary for that purpose; (g) a matter in respect of which a council, board, committee or other body may hold a closed meeting under another Act. 2001, c. 25, s. 239 (2). Other criteria (3) A meeting shall be closed to the public if the subject matter relates to the consideration of a request under the Municipal Freedom of Information and Protection of Privacy Act if the council, board, commission or other body is the head of an institution for the purposes of that Act. 2001, c. 25, s. 239 (3). Educational or training sessions (3.1) A meeting of a council or local board or of a committee of either of them may be closed to the public if the following conditions are both satisfied: 1. The meeting is held for the purpose of educating or training the members. 2. At the meeting, no member discusses or otherwise deals with any matter in a way that materially advances the business or decision - making of the council, local board or committee. 2006, c. 32, Sched. A, s. 103 (1). Resolution (4) Before holding a meeting or part of a meeting that is to be closed to the public, a municipality or local board or committee of either of them shall state by resolution, (a) the fact of the holding of the closed meeting and the general nature of the matter to be considered at the closed meeting; or (b) in the case of a meeting under subsection (3.1), the fact of the holding of the closed meeting, the general nature of its subject -matter and that it is to be closed under that subsection. 2001, c. 25, s. 239 (4); 2006, c. 32, Sched. A, s. 103 (2). Open meeting (5) Subject to subsection (6), a meeting shall not be closed to the public during the taking of a vote. 2001, c. 25, s. 239 (5). Exception (6) Despite section 244, a meeting may be closed to the public during a vote if, (a) subsection (2) or (3) permits or requires the meeting to be closed to the public; and (b) the vote is for a procedural matter or for giving directions or instructions to officers, employees or agents of the municipality, local board or committee of either of them or persons retained by or under a contract with the municipality or local board. 2001, c. 25, s. 239 (6). Record of meeting (7) A municipality or local board or a committee of either of them shall record without note or comment all resolutions, decisions and other proceedings at a meeting of the body, whether it is closed to the public or not. 2006, c. 32, Sched. A, s. 103 (3). Page 208 of 213 15.b) A By -law to Appoint a Meeting Investigator and Repeal ... SCHEDULE "A" to Agreement Same (8) The record required by subsection (7) shall be made by, (a) the clerk, in the case of a meeting of council; or (b) the appropriate officer, in the case of a meeting of a local board or committee. 2006, c. 32, Sched. A, s. 103 (3). Record may be disclosed (9) Clause 6 (1) (b) of the Municipal Freedom of Information and Protection of Privacy Act does not apply to a record of a meeting closed under subsection (3.1). 2006, c. 32, Sched. A, s.103(3). Investigation 239.2 A person may request that an investigation of whether a municipality or local board has complied with section 239 or a procedure by -law under subsection 238 (2) in respect of a meeting or part of a meeting that was closed to the public be undertaken, (a) by an investigator referred to in subsection 239.2 (1); or (b) by the Ombudsman appointed under the Ombudsman Act, if the municipality has not appointed an investigator referred to in subsection 239.2 (1). 2006, c. 32, Sched. A, s. 104. Investigator 239.2 (1) Without limiting sections 9, 10 and 11, those sections authorize the municipality to appoint an investigator who has the function to investigate in an independent manner, on a complaint made to him or her by any person, whether the municipality or a local board has complied with section 239 or a procedure by -law under subsection 238 (2) in respect of a meeting or part of a meeting that was closed to the public, and to report on the investigation. 2006, c. 32, Sched. A, s. 104. Powers and duties (2) Subject to this section, in carrying out his or her functions under subsection (1), the investigator may exercise such powers and shall perform such duties as may be assigned to him or her by the municipality. 2006, c. 32, Sched. A, s. 104. Matters to which municipality is to have regard (3) In appointing an investigator and in assigning powers and duties to him or her, the municipality shall have regard to, among other matters, the importance of the matters listed in subsection (5). 2006, c. 32, Sched. A, s. 104. Same, investigator (4) In carrying out his or her functions under subsection (1), the investigator shall have regard to, among other matters, the importance of the matters listed in subsection (5). 2006, c. 32, Sched. A, s. 104. Same (5) The matters referred to in subsections (3) and (4) are, (a) the investigator's independence and impartiality; (b) confidentiality with respect to the investigator's activities; and (c) the credibility of the investigator's investigative process. 2006, c. 32, Sched. A, s.104. Page 209 of 213 15.b) A By -law to Appoint a Meeting Investigator and Repeal ... SCHEDULE "A" to Agreement Delegation (6) An investigator may delegate in writing to any person, other than a member of council, any of the investigator's powers and duties under this Part. 2006, c. 32, Sched. A, s.104. Same (7) An investigator may continue to exercise the delegated powers and duties, despite the delegation. 2006, c. 32, Sched. A, s. 104. Status (8) An investigator is not required to be a municipal employee. 2006, c. 32, Sched. A, s. 104. Application (9) Subsection 223.13 (6) and sections 223.14 to 223.18 apply with necessary modifications with respect to the exercise of functions described in this section. 2006, c. 32, Sched. A, s. 104. Report and recommendations (10) If, after making an investigation, the investigator is of the opinion that the meeting or part of the meeting that was the subject -matter of the investigation appears to have been closed to the public contrary to section 239 or to a procedure by -law under subsection 238 (2), the investigator shall report his or her opinion and the reasons for it to the municipality or local board, as the case may be, and may make such recommendations as he or she thinks fit. 2006, c. 32, Sched. A, s. 104. Publication of reports (11) The municipality or local board shall ensure that reports received under subsection (10) by the municipality or local board, as the case may be, are made available to the public. 2006, c. 32, Sched. A, s. 104. Powers paramount 223.13 (6) The powers conferred on the Ombudsman under this Part may be exercised despite any provision in any Act to the effect that any such decision, recommendation, act or omission is final, or that no appeal lies in respect of them, or that no proceeding or decision of the person or organization whose decision, recommendation, act or omission it is shall be challenged, reviewed, quashed or called in question. 2006, c. 32, Sched. A, s. 98. Investigation 223.14 (1) Every investigation by the Ombudsman shall be conducted in private. 2006, c. 32, Sched. A, s. 98. Opportunity to make representations (2) The Ombudsman may hear or obtain information from such persons as he or she thinks fit, and may make such inquiries as he or she thinks fit and it is not necessary for the Ombudsman to hold any hearing and no person is entitled as of right to be heard by the Ombudsman, but if at any time during the course of an investigation it appears to the Ombudsman that there may be sufficient grounds for him or her to make any report or recommendation that may adversely affect the municipality, a local board, a municipally - controlled corporation or any other person, the Ombudsman shall give him, her or it an opportunity to make representations respecting the adverse report or recommendation, either personally or by counsel. 2006, c. 32, Sched. A, s. 98. Page 210 of 213 15.b) A By -law to Appoint a Meeting Investigator and Repeal ... SCHEDULE "A" to Agreement Application of Ombudsman Act (3) Section 19 of the Ombudsman Act applies to the exercise of powers and the performance of duties by the Ombudsman under this Part. 2006, c. 32, Sched. A, s. 98. Same (4) For the purposes of subsection (3), references in section 19 of the Ombudsman Act to "any governmental organization ", "the Freedom of Information and Protection of Privacy Act' and "the Public Service of Ontario Act, 2006' are deemed to be references to "the municipality, a local board or a municipally - controlled corporation ", "the Municipal Freedom of Information and Protection of Privacy Act' and "this Act", respectively. 2006, c. 32, Sched. A, s. 98; 2006, c. 35, Sched. C, s. 134 (3). Duty of confidentiality 223.15 (1) Subject to subsection (2), the Ombudsman and every person acting under the instructions of the Ombudsman shall preserve secrecy with respect to all matters that come to his or her knowledge in the course of his or her duties under this Part. 2006, c. 32, Sched. A, s.98. Disclosure (2) The Ombudsman may disclose in any report made by him or her under this Part such matters as in the Ombudsman's opinion ought to be disclosed in order to establish grounds for his or her conclusions and recommendations. 2006, c. 32, Sched. A, s. 98. Section prevails (3) This section prevails over the Municipal Freedom of Information and Protection of Privacy Act. 2006, c. 32, Sched. A, s. 98. No review, etc. 223.16 No proceeding of the Ombudsman under this Part shall be held bad for want of form, and, except on the ground of lack of jurisdiction, no proceeding or decision of the Ombudsman is liable to be challenged, reviewed, quashed or called in question in any court. 2006, c. 32, Sched. A, s. 98. Testimony 223.17 (1) The Ombudsman and any person acting under the instructions of the Ombudsman shall not be called to give evidence in any court, or in any proceedings of a judicial nature, in respect of anything coming to his or her knowledge in the exercise of his or her functions under this Part. 2006, c. 32, Sched. A, s. 98. Same (2) Anything said or any information supplied or any document or thing produced by any person in the course of any investigation by or proceedings before the Ombudsman under this Part is privileged in the same manner as if the inquiry or proceedings were proceedings in a court. 2006, c. 32, Sched. A, s. 98. Effect on other rights, etc. 223.18 The rights, remedies, powers, duties and procedures established under sections 223.13 to 223.17 are in addition to the provisions of any other Act or rule of law under which any remedy or right of appeal or objection is provided for any person, or any procedure is provided for the inquiry into or investigation of any matter, and nothing in this Part limits or affects any such remedy or right of appeal or objection or procedure. 2006, c. 32, Sched. A, s. 98. Page 211 of 213 15.b) A By -law to Appoint a Meeting Investigator and Repeal ... SCHEDULE "B" to Agreement AGREEMENT BETWEEN THE CORPORATION OF THE COUNTY OF SIMCOE AND JGM CONSULTING List of Participating Municipalities - Closed Meeting Investigator Services: To be completed pending confirmation from the member municipalities. 1) The Corporation of the Township of Adjala- Tosoronto 2) The Corporation of the Town of Bradford -West Gwillimbury 3) The Corporation of the Township of Clearview 4) The Corporation of the Town of Collingwood 5) The Corporation of the Township of Essa 6) The Corporation of the Town of Innisfil 7) The Corporation of the Township of New Tecumseth 8) The Corporation of the Township of Oro - Medonte 9) The Corporation of the Town of Penetanguishene 10) The Corporation of the Township of Ramara 11) The Corporation of the Township of Severn 12) The Corporation of the Township of Springwater 13) The Corporation of the Township of Tay 14) The Corporation of the Township of Tiny 15) The Corporation of the Town of Wasaga Beach Page 212 of 213 18.a) Being a by -law to confirm the proceedings of the Counc... id:I=KKd[71i7:7_1%11 Is] 0[ did: I=& EVAki 69:IIli] &il:i•1 41=1•Z•]0rr4 We WAYA ki 141W411 El 1111011 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, January 8, 2014 WHEREAS Section 5 of the Municipal Act, 2001, S. 0. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By -Law, unless the municipality is specifically authorized to do otherwise; AND WHEREAS The Council of The Corporation of the Township of Oro - Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By -Law; NOW THEREFORE the Council of The Corporation of the Township of Oro - Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, January 8, 2014, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro - Medonte. 3. That the Mayor /Chair and Clerk /Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by -law shall come into force and take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 8T" DAY OF JANUARY, 2014. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 213 of 213