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11 13 2013 Council AgendaToutnship of Proud Heritage, Exciting Future Page THE TOWNSHIP OF ORO- MEDONTE COUNCIL MEETING AGENDA COUNCIL CHAMBERS Wednesday, November 13, 2013 2:00 p.m. - Open Session Page 1 of 131 1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION: 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. 3. DISCLOSURE OF PECUNIARY INTEREST: 4. CLOSED SESSION ITEMS: None. 5. MINUTES OF COUNCIL AND COMMITTEES: 4-19 a) Minutes of Council meeting held on Wednesday, November 6, 2013. 6. RECOGNITION OF ACHIEVEMENTS: 20 a) Peter Disera, Silver Medal Recipient at the 2013 World Mountain Biking Championships — Junior Men's. 7. PUBLIC MEETINGS: None. 8. DEPUTATIONS: None. 9. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 10. REPORTS OF MUNICIPAL OFFICERS: 21 -67 a) Hugh Murray, Fire Chief, re: Fire Master Plan. 68-88 b) Report No. CS12013 -06, Donna Hewitt, Director of Corporate and Strategic Initiatives, re: Integrated Accessibility Standards Regulation [deferred from November 6 meeting]. 89 c) Robin Dunn, CAO re: Lake Simcoe Regional Airport. 90-93 d) Robin Dunn, CAO and Senior Management Team, re: 2014 Budget Overview Page 1 of 131 Council Meeting Agenda - November 13, 2013 Presentation. 11. REPORTS OF MEMBERS OF COUNCIL: 94-96 a) Mayor H.S. Hughes, correspondence re: Share the Road November 2013 Newsletter and Simcoe Muskoka Active Transportation Symposium, November 14, 2013, 9am -4pm, Best Western Mariposa Inn, Orillia. 12. CONSENT AGENDA: 97-99 a) Announcements of Interest to the Public: 1. Guthrie Festival of Crafts, Saturday, November 16, 2013, 9am -4pm, Guthrie Public School, Hwy 11 North & Line 5 South. 2. Christmas in Craighurst, Friday, November 22, 2013, 6pm -9pm, Penetanguishene Rd /Cty Rd 93 and Horseshoe Valley Rd W. /Cty Rd 93. 3. St. Luke's, Christmas Crafts & Bake Sale, Saturday, November 23, 2013, 9:30am- 3:30pm, St. Luke's Anglican Church, Hwy #12 West @ Price's Corners. 100 - 104 b) Correspondence dated October 31, 2013 from Keith Sherman, Coordinator, Severn Sound Environmental Association re: Budget Request for the SSEA Agreement - 2014. Staff Recommendation: Receive and Refer to 2014 Budget Deliberations. 13. COMMUNICATIONS: 105 a) Correspondence dated October 25, 2013 from Mayor Angelo Orsi, City of Orillia re: Meeting of October 22, 2013, MTO, Traffic Concerns, City of Orillia, Township of Oro - Medonte and Township of Severn. 106 - 107 b) Correspondence dated November 1, 2013 from Giles Gherson, Deputy Minister, Ministry of Consumer Services re: Ontario One Call (On1 Call) [additional information available in Clerk's Department]. 108 - 113 c) Correspondence received October 21, 2013 from Donald Campbell, President, Oro Agricultural Society re: Request for Partnership, Farm Credit Canada Grant. 14. NOTICE OF MOTIONS: None. 15. BY -LAWS: 114-130 a) By -Law No. 2013 -210 Being a By -Law to Authorize the Execution of a Municipal Highway Agreement (Removal of the southerly half of County Road 49 /Memorial Avenue from Woodland Avenue west to the easterly limit of the off ramp of Highway 11, the southerly half of County Road 49 /Memorial Avenue from the westerly limit of Highway 11 to the curve in County Page 2 of 131 Council Meeting Agenda - November 13, 2013 Road 49 /Memorial Avenue where the road deviate from the limits of the City of Orillia, and that part of Memorial Avenue /Line 15 North commencing at the curve between Highway 11 South and Line 15 North continuing south to the off ramp of Highway 11 South) Between the Township of Oro - Medonte and the County of Simcoe. 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17. CLOSED SESSION ITEMS (UNFINISHED ITEMS): None. 18. CONFIRMATION BY -LAW: 131 a) By -Law No. 2013 -209 Being a by -law to confirm the proceedings of the Council meeting held on Wednesday, November 13, 2013. 19. ADJOURNMENT: a) Motion to Adjourn. Page 3 of 131 5.a) Minutes of Council meeting held on Wednesday, November ... "Pj �f7l1'nship p)f �10"t Prond Nrritqe. Lyfifing Firrurc Wednesday, November 6, 2013 THE TOWNSHIP OF ORO- MEDONTE REGULAR COUNCIL MEETING MINUTES Council Chambers 2010 - 2014 COUNCI TIME: 9:08 a.m. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. Page 1 of 16 Page 4 of 131 5.a) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes — November 6, 2013. 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. C131106 -1 Moved by Coutanche, Seconded by Meyer Be it resolved that the agenda for the Council meeting of Wednesday, November 6, 2013 be received and adopted. 3. DISCLOSURE OF PECUNIARY INTER None declared. 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session.` Motion No. C131106 -2 Moved by Evans, Seconded by Crawfo Carried. Carried. Page 2 of 16 Page 5 of 131 5.a) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes — November 6, 2013. b) Motion to Rise and Report. Motion No. C131106 -3 Moved by Meyer, Seconded by Coutanche Be it resolved that we do now Rise at 10:26 a.m. and Recess until 10:30 a.m. at such at time we shall Report on the Closed Session Items 4: c) Robin Dunn, CAO, re: Solicitor - client privilege (Water /Waste Water Servicing). and that Closed Session Items 4: d) Robin Dunn, CAO, re: Solicitor - client privilege (Landfill Site). e) Andria Leigh, Director of Development Services, re: Personal matters about an identifiable individual (Complaints). f) Mayor H.S. Hughes, re: Personal matters about an identifiable individual (Committee Members). be brought forward to Item 17 Closed Session Items (Unfinished Items). .,., Carried. c) Robin Dunn, CAO, re: Solicitor - client privilege (Water /Waste Water Servicing). The following staff were present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of Finance /Treasurer /Deputy CAO; Doug Irwin, Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services; Jerry Ball, Director of Transportation and Environmental Services via teleconference; Donna Hewitt, Director of Corporate & Strategic Initiatives; Chris Williams and Andrea Skinner, Aird & Berlis, via teleconference. Motion No. C131106 -4 Be it resolved 1. That the confidential correspondence dated November 5, 2013 and presented by Robin Dunn, CAO, re: Solicitor - client privilege (Water /Waste Water Servicing) be received. 2. And That the CAO proceed as outlined and report back to Council at a Special Council meeting on November 20, 2013 at 9:30 a.m. Carried. Page 3of16 Page 6 of 131 5.a) Minutes of Council meeting held on Wednesday, November ... Page 7 of 131 5.a) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes — November 6, 2013. 5. MINUTES OF COUNCIL AND COMMITTEES: a) Minutes of Accessibility Advisory Committee meeting held on Friday, October 4, 2013 [Refer to Item 10d)]. Motion No. C131106 -8 Moved by Meyer, Seconded by Coutanche Be it resolved that the draft minutes of the Council meeting held on Wednesday, October 23, 2013, be adopted as printed an-d circulated. Carried. -40%k NA, c) Minutes of the Heritage Committee meeting held on Monday, October 28, 2013. Motion No. C131106 -10 " Moved by Crawford, Seconded by Evans Be it resolved that the draft minutes of the Heritage Committee meeting held on Monday, October 28, 2013 be received. Carried. X. '4 6. RECOGNITION OF ACHIEVEMENTS: None. 7. PUBLIC MEETINGS: None. 8. DEPUTATIONS: None. Page 5 of 16 Page 8 of 131 5.a) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes — November 6, 2013. 9. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 10. REPORTS OF MUNICIPAL OFFICERS: a) S /Sgt. A.J. (Andy) Mayo, Detachment Commander, Barrie Detachment, Ontario Provincial Police re: Quarterly Statistics. S /Sgt. A.J. (Andy) Mayo provided the OPP 2012 Annual Report to the Clerk. Council confirmed that Deputy Mayor Hough is the Council member to work with the CAO and OPP on the efficiency review. Motion No. C131106 -11 Moved by Coutanche, Seconded by Meyer''r; Be it resolved that the verbal information presented by S /Sgt. A.J. (Andy) Mayo, Detachment Commander, Barrie Detachment, Ontario Provincial Police, re: Quarterly Statistics be received. Carried Page 6of16 Page 9 of 131 5.a) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes — November 6, 2013. c) Report No. DS2013 -067, Andria Leigh, Director of Development Services, re: Official Plan Amendment Application 2012 -OPA -1 by Horseshoe Valley Lands Ltd. Part of Lots 3 and 4, Concession 4 (Oro), Township of Oro - Medonte [Refer to Item 15c)]. Motion No. C131106 -13 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That Report No. DS2013 -067, Andria Leigh, Director of Development Services, re: Official Plan Amendment Application 2012- OPA -01, for Part of Lots 3 and 4, Concession 4 (Oro), Township of Oro - Medonte, for Horseshoe Valley Lands Ltd., be received and adopted. 2. That the correspondence dated November 5, 2013 from Michelle Cutts, Planner, Rudy & Associates Ltd., be received. 3. That Official Plan Application 2012- OPA -01, Part of Lots 3 and 4, Concession 4 (Oro), Township of Oro- Medonte, that would serve to redesignate the subject lands from "Horseshoe Valley — Low Density Residential' to "Horseshoe Valley — Medium Density Residential" on Schedule D of the Official Plan and to add policy sections C14.3.6.1 through to Section C14.3.6.9 to the Official Plan as site specific policies on the subject lands, be approved. Page 7of16 Page 10 of 131 5.a) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes — November 6, 2013. d) Report No. CS12013 -05, Donna Hewitt, Director of Corporate and Strategic Initiatives, re: Corporate Projects Status Update [To be distributed at the meeting]. Motion No. C131106 -14 Moved by Evans, Seconded by Crawford Be it resolved that Report No. CS12013 -05, Donna Hewitt, Director of Corporate and Strategic Initiatives, re: Corporate Projects Status Update be received. Carried. AW f) Shawn Binns, Director of Recreation and Community Services, re: Sports Dome Proposal. Motion No. C131106 -17 Moved by Crawford, Seconded by Evans Be it resolved that the verbal information presented by Shawn Binns, Director of Recreation and Community Services, re: Sports Dome Proposal be received. Carried. Page 8of16 Page 11 of 131 5.a) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes — November 6, 2013. 11. REPORTS OF MEMBERS OF COUNCIL: None. 12. CONSENT AGENDA: d) Minutes of Orillia Doctor Recruitment & Retention Committee meeting held on September 17, 2013. Staff Recommendation: Receive. e) Minutes of the Lake Simcoe Region Conservation Authority of the Special meeting held on September 17, 2013 and meeting held on September 27, 2013. Staff Recommendation: Receive. Page 9 of 16 Page 12 of 131 5.a) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes — November 6, 2013. Motion No. C131106 -18 Moved by Meyer, Seconded by Coutanche Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: Page 10 of 16 Page 13 of 131 5.a) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes — November 6, 2013. Page 11 of 16 Page 14 of 131 5.a) Minutes of Council meeting held on Wednesday, November ... Page 15 of 131 5.a) Minutes of Council meeting held on Wednesday, November ... Page 16 of 131 5.a) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes — November 6, 2013. c) By -Law No. 2013 -207: By -law to adopt Official Plan Amendment No. 36 (Application 2012- OPA -01 by Horseshoe Valley Lands Ltd.). Motion No. C131106 -26 Moved by Coutanche, Seconded by Meyer Be it resolved that By -Law No. 2013 -207, By -law to adopt Official Plan Amendment No. 36 (Application 2012- OPA -01 by Horseshoe Valley Lands Ltd.), as amended, to replace Section C14.3.6.9 with: For the lands located on Part of South Half of Lot 3 and Part of Lot 4, Concession 4 in the Township of Oro - Medonte, Council shall be satisfied that all redline revisions, draft plan approvals or extensions conform to the policies contained in Sections C14.3.6.1 through C14.3.6.8. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Motion No. C131106- , Moved by Lancaster, Seconded by Houg Carried. N*# Page 14 of 16 Page 17 of 131 5.a) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes — November 6, 2013. b) Motion to Rise and Report. Motion No. C131106 -29 Moved by Meyer, Seconded by Coutan& Carried. Be it resolved that we do now Rise at 1:28 p.m. and Report on the Closed Session Items 4: d) Robin Dunn, CAO, re: Solicitor - client privilege (Landfill Site). e) Andria Leigh, Director of Development Services, re: Personal matters about an identifiable individual (Complaints). f) Mayor H.S. Hughes, re: Personal matters about an identifiable individual (Committee Carried. Page 15 of 16 Page 18 of 131 5.a) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes — November 6, 2013. 18.CONFIRMATION BY -LAW: a) By -Law No. 2013 -201, being a by -law to confirm the proceedings of the Council meeting held on Wednesday, November 6, 2013. Motion No. C131106 -30 Moved by Crawford, Seconded by Evans Be it resolved that By -Law No. 2013 -201, being a by -law to confirm the proceedings of the Council meeting held on Wednesday, November 6, 2013 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 19. ADJOURNMENT: a) Motion to Adjourn. Motion No. C131106 -31 Moved by Coutanche, Seconded by Meyer Be it resolved that we do now adjourn at 1: Mayor, H.S. Hug Douglas Irwin Carried. Page 16 of 16 Page 19 of 131 zy l 9 F AA log J � A 7 L CD N O W Draft Master Fire Plan Overview November 13, 2013 Tnuaiship n( i ." !"Ar- mlonte O CD CD CD U) r-F CD I O CQ O N N O W Fri LA Overview Oro - Medonte FES - 2011 584 Emergency Responses • Station 1- 130 • Station 2 - 151 Station 3-113 • Station 4 - 45 • Station 5 - 76 • Station 6 - 69 0 v CQ CD n CD CD CD cD v CD N W O W Overview ❖The Township of Oro - Medonte provides effective, efficient, safe and professional public fire protection to its residents. ❖The municipality provides services in compliance with the minimum requirements of the Fire Protection and Prevention Act and the Occupational Health &Safety Act. Residents of the municipality can be assured that they are receiving value for their tax dollars ate... i'�iv✓ � /cif /oirlc� , 0 -, CD CD CD Ef 0) U) r-h CD N O W Overview ❖ Fire & Emergency Services operates following a consistent training program supported by Operational Guidelines. ❖The Incident Management System is used to conduct emergency operations. The low firefighter injury rate in the municipality is in large part due to the firefighter training program, use of the incident management system, quality protective program and ongoing training for Company Officers. i'�iv✓ Ac tloirle 0 -, CD CD -, U) CD N r-h CD N 011 O W Overview ❖The rural residents of Oro - Medonte receive a reduction in fire insurance premiums following the successful Tanker Shuttle Accreditation. ❖ 0ro- Medonte has a consistently low civilian fire injury and death rate, in large part due to a consistent and ongoing fire prevention inspection program and an active public fire safety education program. ate... 0/4 Ac tloirle , 0 CD CD r-h N a W Overview ❖ While the municipality is in compliance with the legislated mandates, council must ensure that response times and daytime staffing are continuously monitored in order to ensure that the existing service level remains stable or is improved. ❖ Council must also review the current Fire Department Establishing and Regulating By -Law to ensure that the nature and quality of services delivered by the department are consistent with the expectations of council -4%kil" i'�iv✓ Ac tlolite 0 CD CD 0) U) r-h CD CD N 4 W Overview ❖The Master Fire Plan is a living document built on a service of rich history and proud tradition of providing quality fire and emergency services to our residences. ❖The Plan is a consolidation of previously prepared risk management plans, business plans, fleet replacement plans and fire prevention and public education models taking into account changes within the municipality, proposed growth and emerging trends within the fire service a�.w. 0/4 Ac tloirle , 0 CD r-h CD N W O W Overview 4*'*. It will be reviewed annually in order to ensure that the Plan continues to meet the needs and circumstances of the community. ate... i'�iv✓ � /cif /oirlc� , 0 CD CD CD Ef 0) U) r-h CD N CO O W Overview ❖The next phase of the Plan, as presented here, is designed to build on the fundamental principles of the earlier Plans: Focus on public education and prevention measures as the primary and most effective means to protect our community. Implement measures to support the important role volunteer staff play, by reducing the impact of the increasing demands for service. Closely monitoring trends and service demands as the basis to maintain an effective service delivery model with efficient allocation of resources. 0/4 Ac tloirle 0 v CD v r-h CD W W Overview ❖The current service delivery model has been evaluated and this Plan proposes potential changes to ensure the Department of Fire & Emergency Services is positioned with adequate resources to provide a safe, quality service to our community in an efficient and cost - effective manner. ❖The path chosen was selected with the firm belief that it best meets the needs of the community based on the resources available and anticipated planning and growth models. Orr" Ac tloirle 0 CD CD CD U) r-h CD I W a W SUMMARY OF RECOMMENDATIONS ❖ Administration: ❖Fire & Emergency Services must continue to have administrative support available 5 days a week. •'• There is a need to cross -train municipal administrative staff with fire administrative staff to ensure continuity of operations in the event of absence or a major emergency incident. a�.w. Orr" Ac tlolite , 0 U) r-h I W N O W SUMMARY OF RECOMMENDATIONS ❖The current Fire Department Establishing and Regulating By -Law must be viewed in order to ensure that the nature and quality of services delivered by the department are consistent with the expectations of council. ❖The job descriptions for the Fire Chief, Deputy Fire Chief and Fire Prevention Officer should be updated to reflect current functions and requirements of these ranks. i'�iv✓ Ac tlolite 0 CD CD CD Ef 0) U) r-h CD CD W W O W Information Technology Fire &Emergency Services requires additional support from Information Technology (I.T.) staff in order to eliminate wasteful duplication of function when entering the same data into the Fire Watch system and the Baker system. ❖Arrangements should be made through I.T. staff to maximize the technology available in the fire stations. This will allow fire officers to directly enter fire reports and casualty reports from the fire stations. a�.w. Orr" Iletlolite , 0 CD CD CD U) r-h CD I W a W SUMMARY OF RECOMMENDATIONS ❖The municipality would be well served by incorporating all municipal driver training records, CVOR documents, recognized authority and signing authority records into a single database within Fire & Emergency Services. ❖There will be a need for I.T. staff to provide training to fire officers if these changes are incorporated. a�.w. Orr'" Ac tloirle , 0 -, CD CD CD CD N r-h W a W CommunicatioM�s: ❖The provision of fire service communications for Oro- Medonte should remain with Orillia Central Fire Communications Centre unless they are no longer able to provide the service a�.w. Orr" Ac tloirle , 0 U) r-h I CD W O W Fleet Maintenance: 4:*The current fleet maintenance program should continue until or unless the Township is able to provide the same service in -house on a 24/7 basis. a�.w. Orr" Ac tloirle , 0 CD CD CD U) r-h CD I W a W Fire Prevention and Public Education It is critical that the department continues the annual inspection program for potentially high risk properties and continues the annual review of approved Fire Safety Plans to ensure that they remain relevant and effective. Should the proposed development of rental condominiums carry forward, Fire Prevention staff will be required to implement a public education program and an inspection program that adequately ensures the fire safety of the transient residents at resort facilities. All staff conducting plans examinations should complete the relevant training and examinations related to fire and life safety components of the Ontario Building Code through the Ministry of Municipal Affairs and Housing (MMAH). 0 /4" Ac tloirle 0 v v FD' v U) r-h I CD W 00 O W Training: ❖AII new Oro - Medonte firefighters must successfully complete the Component 1 exam of the Ontario Firefighter Curriculum (or the NFPA Equivalent) within 12 months of being employed by the department. ❖AII members of the department should be trained to the OFM Hazardous Materials and Terrorism Awareness Level and the EMO IMS 100 Level. These are both self study courses available over the internet. Orr" Iletlolite 0 CD CD CD U) r-h CD I CD W O W Training: ❖The department must continue its existing efforts to ensure that all officers, potential officers and instructors are trained to the OFM I M S Level 1. ❖The municipality should ensure that all officers and instructors are trained to the EMO Basic Emergency Management Level. a�.w. Orr" Ac tlolite , 0 CD CD CD U) r-h CD I 0 a W Training: ❖The Deputy Fire Chief should implement training for officers /supervisors to ensure their continued competence and implement a succession planning program. ❖ Immediate consideration must be given to the creation and development of a Chief Training Coordinator position within the department. a�.w. Orr" Ac tloirle , 0 U) r-h M I CD O W Facilities ❖The Shanty Bay Fire Station must be replaced at the earliest opportunity with a larger and more modern and efficient facility. ❖The Warminster Fire Station requires an addition to the training room in the near future to allow for effective and meaningful training to take place in the station. a�.w. Orr" Ac tloirle , 0 CD CD CD U) r-h CD I CD N O W Facilities ❖ Plans should be undertaken in the near term for the municipality to acquire lands immediately adjacent to Station #3 for the purpose of expanding the station when necessary, adding a training ground and allowing construction of a Joint Public Safety Facility when there is a demonstrated need to do so. ate... i'�iv✓ � /cif /oirlc� , 0 CD CD CD Ef 0) U) r-h CD W CD O W Facilities ❖A capital budget plan should be implemented in order to ensure that all stations are equipped with back -up generators and exhaust extractors as soon as possible. a�.w. Orr" Ac tloirle , 0 CD CD CD U) r-h CD I a W Fleet Procurement and Replacement ❖The planned replacement of triple combination pumpers prior to the end of their 20 year lifespan should be continued. ❖The Fire Chief should continue the planned replacement of the aerial truck over the next 5 years in order to ensure that the department does not lose the aerial capability. Orr" Ac tlowe 0 U) r-h I CD O W Fleet Procurement and Replacement ❖There is a need to procure and Medium Duty Rescue Unit for Station #3 over the next 1 -3 yea rs. 4*'* Administrative and support vehicles operated by the department should be equipped with 4 wheel drive. a�.w. Orr" Iletlolite , 0 CD CD CD U) r-h CD I a W Fire Response Areas: ❖The Fire Chief should review the existing fire response areas, particularly with respect to Station #4, and make the necessary boundary changes to ensure that residents are receiving the most appropriate level of service. a�.w. Orr'" Ac tloirle , 0 CD CD CD r-h CD N CQ O W Current Response Areas Oro - Medonte Fire & Emergency Services Fire Response Areas By Station afi Station = #1 Shanty Bay F #2 Hawkestone #3 Horseshoe Valley #4 Rugby #5 Warminster 46 Moonstone Springwater #4 Hall Location 0 315 Warminster shanty Bay 334 H— keelone 1 0 2 T) v� \T �1 (^ l J FD. v N v v c0 CD eo 0 C.0 Revised Response Areas Oro - Medonte Fire & Emergency Services Fire Response Areas By Station Proud Hrrilq , F-itiq Fun, O iy 2 -n --s' CD n FD' CD --s' cD v �F �T V CD W Emergency Response issues: ❖ With the exception of Stations #1 and Station #4, the overall emergency response capabilities of the department are meeting the needs and circumstances of the community. a�.w. Orr" Ac tlolite , 0 CD CD CD U) r-h CD I CD U1 O W Emergency Response issues: 4:*The area serviced by Fire Station # 4 (Rugby) requires a minimum level of fire protection. 4:*The station typically responds to about +/- 45 emergency incidents annually. •'• Approximately 50% of all emergencies serviced from the Rugby fire station are non -fire related and many of them are medical. a�.w. 0 CD CD CD CD N r-h CQ (D 01 O W Fire Station # 4 Station 4 - 2011 45 Emergency Responses Burning Complaint - 1 CO Alarm - 4 False Fire - 5 Medical -12 Other - 2 - Pre -Fire Conditions - 3 • Property Fires - 6 • Public Hazard - 3 . Rescues-9 Acelollh C) v CQ CD n CD h CD CD U) CD v v CD N O W Emergency Response Issues 4:*The area serviced by Fire Station # 4 (Rugby) may be served with a ULC rated tanker - pumper and a full size pick -up truck or similar utility vehicle designed to carry the necessary equipment. ate... 0/4 Ac tloirle , 0 CD M r-h W a W M Fire Station # 4 ❖As apparatus in this station are coming up for replacement, Council may choose to replace the current Tanker with a ULC rated tanker - pumper and replace the Pumper with a full size pick -up truck or similar utility vehicle. ❖As the number of VFF declines in this station, it may also be appropriate to align this station with a neighbouring station for administrative and reporting purposes. Orr'" Ac tloirle 0 -, CD CD CD CD N r-h CD O W Fire Station # 4 ❖These changes will not adversely affect the FUS grading for the fire district and will not affect the Superior Tanker Shuttle Accreditation. a�.w. Orr" Iletlolite , 0 CD CD CD U) r-h CD I CD U1 O W Station # 1 ❖The Shanty Bay Fire Station must be replaced at the earliest opportunity with a larger and more modern and efficient facility. ❖ The new fire station should ideally be located on a site on Line 3 South, north of Ridge Rd. and within 8 km. driving distance from Line 1 South and Ridge Rd. ❖This will improve the grading for the area and will improve response to the area including LS RA. a�.w. Orr" Ac tloirle , 0 CD CD CD U) r-h CD I CD U1 O W Station # 1 ❖ In order not adversely affect the FUS grading for parts of the fire district we will be recommending to keep a reserve pumper at the current station ❖AII main station activities would be from the new station ❖ Keeps a station in Shanty Bay ❖ Building can be shared with the Parks and Recreation department. a�.w. Orr" Ac tlolite , 0 CD CD CD U) r-h CD I CD O W Emergency Response Issues 4*'* Efforts should be undertaken in the immediate future to ensure that a crew of 4 VFF are immediately available during the business day to ensure a prompt and effective firefighting capability throughout the municipality. a�.w. Orr" Ac tloirle , 0 CD CD CD U) r-h CD I 00 O W Emergency Response Issues 4*'* Fire & Emergency Services continues to participate in a Tiered Response Agreement with Simcoe County Paramedic Services. ❖The Fire Chief must review the agreement with Paramedic Services on an annual basis to ensure that the terms of the agreement are being met and that the community continues to benefit from the agreement. -A%-61" 0/4" Aetkwte 0 -, CD CD CD CD N r-h CD W Plate ing Assumption ❖The Master Fire Plan has been prepared with the assumption that the municipality will continue to follow the approved growth strategy with the bulk of growth occurring in Craighurst, Horseshoe Valley and Warminster. ❖A full re- assessment of the Master Fire Plan will be necessary should the Township of Oro - Medonte growth strategy change significantly before 2018 or if more than 125 homes are built in an area where they were not envisioned on March 1, 2013. a�.w. Orr," Ac tloirlc� , , il� ..i If.11,�,,. r... ar��g I 0 -, CD CD CD CD N r-h CD O W Emergency Service Delivery Options 4:*Volunteer Firefighter availability during the business day is becoming a real challenge for most municipalities in Ontario. Oro- Medonte faces this challenge as well 4*'* Efforts must be undertaken in the immediate future to ensure that a crew of VFF is immediately available during the business day to ensure a prompt and effective firefighting capability throughout the municipality. Potential options have been discussed earlier in this report. a�.w. Orr," Ac tloirlc� , , il� ..i If.11,�,,. r... ar��g I 0 -, CD CD CD CD N r-h CD W Emergency Service Delivery Options 4:* Delivery options include; status quo or no change in the current delivery model gradual migration to business day coverage with volunteer firefighters gradual migration to business day coverage with career staff enter into automatic aid agreements more frequent use of mutual aid 0/4" Ac tloirle , 0 CD CD CD v U) r-h CD I CD N O W Roadways ❖Three roadways have been identified that if were connected would improve response times 4*'*1. Windfield Dr. ❖ 2. Line 1 to Ridge Rd. ❖ 3. Robinson St. to Line 12S ate... 0/4 Ac tloirle , 0 CD M r-h v c0 CD rn C.0 0 C.0 Windfield c� AO Proud Hrri�ngr, Faririug Fnn,rr O 2 v �1 m n FD' ,7, m TI --s' CD v ) m (D �T V (Q CD -P O_ W Line 1 C�$ ©. 4'3 OJ ���C��t [�4fifll� xi�t w -.f tg� •' �bx�G Fi1l}JP d } Lined ewatl1B'k P } Line S ` L er■ cou+,uy ° o Mr 'Srafat�at (1i��► Ac elonle O 2 n CD CD CD I--f CQ O Ol O W Robinson St. dO'/ a� r r J� lP C1� r ryi fl� Q S Proud Hrri�ngr, Faririug Fnnirr 0 2 CQ CD n CD CD �1 CD v U) rF CD I —u i3/ Next Steps 4:* Review full plan with Firefighters 4:*Open House (public) 4*'* Council Review &Direction CD O W Div✓ Ac tloirle , 0 CD a) U) r-h CD O W Questions CD CD CD CD CD N v 10.b) Report No. CS12013 -06, Donna Hewitt, Director of Corpo... T(ownslup of REPORT 0 Proud Heritage, Exciting Future Report No. To: Prepared By: Council Donna Dewitt, Director of CS12013-06 Corporate and Strategic Initiatives and Marie Brissette, Committee Coordinator Meeting Date: Subject: Motion # November 6, 2013 Integrated Accessibility _ Standards Regulation Roll #: RECOMMENDATION(S): Requires Action For Information Only �:] It is recommended that: 1. That Report No. CS12013 -06, Donna Hewitt, Director of Corporate and Strategic Initiatives, re: Integrated Accessibility Standards Regulation be received. 2. That draft Policy POL- AODA -03 Accessibility Standard for Information and Communications be adopted. 3. And That draft Policy POL -HR -5.01 Employee Accommodations be adopted. BACKGROUND: The Accessibility for Ontarians with Disabilities Act, 2005 ( "AODA ") was passed with the purpose of developing, implementing and enforcing accessibility standards in order to achieve accessibility for all persons with disabilities with respect to goods, services, facilities, accommodations, employment, buildings structures and premises. Ontario Regulation 429107 entitled "Accessibility Standards for Customer Service" (Ontario Regulation 429107) came into force on January 1, 2008, and required the public sector to be compliant on January 1, 2010. The Township adopted POL -AODA- 01, Accessibility Standards for Customer Service on October 9, 2009, and continuous training has been provided to Members of Council, staff, committee members, volunteer firefighters, hall board members, and has been integrated into contract tenders, Ontario Regulation 191111 entitled "integrated Accessibility Standards Regulation" ( "IASR ") came into force in July 2011 and applies to: 1) Information and Communications; 2) Employment Recruit, Assessment, Selection and Retention; 3) Transportation; Corporate and Strategic Initiatives Report No. RC2013 -06 November 6, 2013 Page 1 of 5 Page 68 of 131 10.b) Report No. CS12013 -06, Donna Hewitt, Director of Corpo... 4) Accessible Transit (accessible buses, platforms, taxis and ferries); and 5) Design of Public Spaces. The intent of this report is to provide Council with an update on its requirements under the AODA to the public sector and its associated considerations /implications, in addition to ensuring that all stakeholders have equitable barrier free access to municipal services. It is important to note that the private sector is also required to comply with the AODA, however, compliance dates differ from the public sector. ANALYSIS: 1) Information and Communications This Standard establishes accessibility standards specific to information and communications for public sector organizations that provide goods and services to members of the public or third parties. This Standard specifically applies to documentation produced by the Township, such as agendas, brochures, invoices, emergency plans and public safety notices, as well as the Township's website and web content (discussed later in the report). Exemptions include special collections, archived materials, rare books and donations. The Township is required to be compliant by January 1, 2014. To be compliant, the Township shall: Provide documents in an accessible format and communication supports, in a timely manner, at no cost greater than that provided for within the Township's Fees and Charges By -Law; Consult with the individual(s) seeking a formatted document; - Notify the public of the availability of accommodation; and - Notify the public that mechanisms for feedback are available. Examples of potential requests could include: documents produced in braille, obtaining a sign language interpreter for a meeting, reproducing information in an audio format etc. Costs associated with these requests are unknown at this time however, staff is reviewing partnerships with community service providers within the community to best address these requests in an efficient manner. Attachment 1 is the draft Accessibility Standard for Information and Communications Policy. Training on this Policy will be provided to Members of Council, all staff, volunteers, committee and hall board members. The Township has a legislative obligation to inform individuals in the private sector contracted by the Township which will become part of the contract process. Website and website content is required to be accessible in two stages. The Township is required to be world Wide Web Consortium Web Content Accessibility Guidelines "WCAG" 2.0 Level A compliant by January 1, 2014 and WCAG 2.0 Level AA by 2021. In testing using Analysis tools on the web, the Township's website is nearly entirely compliant to the WCAG 2-0 Level AA level. The Township is in the process of changing Corporate and Strategic Initiatives Report No. RC2013 -06 November 6, 2013 Rage 2 of 5 Page 69 of 131 10.b) Report No. CS12013 -06, Donna Hewitt, Director of Corpo... the platform for the website. The current platform of the website is Oracle, based and new platform will be Microsoft SharePoint based. The Information Technology Division is working with the County of Simcoe to ensure continued compliance. 2) Employment Recruit, Assessment, Selection and Retention This Standard establishes accessibility standards specific to the recruitment, selection, accommodation plans, and employment support and workplace emergency responses for Employees and candidates for employment. The Township is required to be compliant by January 1, 2014. To be compliant, the Township shall have an Employment Accommodation policy. A general statement included in job postings to address potential requests is as follows "The Township of Oro - Medonte is committed to an inclusive, barrier free environment. Accommodation will be provided in all steps of the hiring process. Please advise the Township of Oro - Medonte Human Resources Department if you require any accommodations to ensure that you can participate fully and equally during the recruitment and selection process." Examples of requests may be accommodations during recruitment via documentation provided in an accessible format, adjustable office equipment or for an interview to take place in a room that is accessible with an assistive device. Attachment 2 is the draft Human Resources Employment Accommodation Policy. Employees shall be notified of the Township's Accessible workplace and offered accommodations where required. 3) Transportation This Standard does not apply to the Township at this time as it relates to accessible commuter rails, motor coaches, subways and specialized transportation services such as accessible transit. 4) Accessible Transit This Standard does not apply to the Township at this time as it relates to accessible buses, platforms and taxis. 5) Design of Public Spaces The Design of Public Spaces Standards (Accessibility Standards for the Built Environment) will come into effect on January 1, 2016. This mandates that all new construction of, or major changes related to: - Recreational trails /beach access routes; - Outdoor public eating areas; - Outdoor play spaces; - Outdoor paths of travel; Parking areas; and Corporate and Strategic Initiatives November 6, 2013 Report No. RC2013 -06 Page 3 of 5 Page 70 of 131 10.b) Report No. CS12013 -06, Donna Hewitt, Director of Corpo... - Service- related elements such as service counters must conform to a certain set of standards. Organizations are not required to make changes to their existing public spaces. The standard Only applies when organizations build new or make major changes to existing elements of public spaces. Prior to undertaking any construction or upgrade project related to the specific requirements of the Accessibility Standard for the Design of Public Spaces, the Township will consult the Accessibility for Ontarians with Disabilities Act, 2005 Ontario Regulation 191/11 Integrated Accessibility Standards Part IV.1 Design of Public Space Standards (Accessibility Standards for the Built Environment) and undertake consultation with the Township's Accessibility Advisory Committee, as required or as deemed appropriate. FINANCIAL I LEGAL IMPLICATIONS I RISK MANAGEMENT:. 1) Information and Communications Accessible Documents: Expenses will depend on types and the number of requests for documents to be produced externally. Staff will be diligent in mitigating unplanned costs by promoting use of technology to provide documents to the requester(s). Accessible website: Expenses should be minimal and incorporated in the cost of design and build of the new website. 2) Employment Recruit, Assessment, Selection and Retention Expenses will depend on types and number of requests. 3) Design of Public Spaces Costs will be factored into all design and budgeted accordingly. POLICIESILEGISLATION: • Accessibility for Ontarians with Disabilities Act, 2005 • Ontario Regulation 191111 entitled "Integrated Accessibility Standards Regulation" CORPORATE STRATEGIC GOALS: • Service Excellence • External Relations • Customer Service • Quality of Life • Safe and Healthy Community Corporate and Strategic Initiatives Report No. RC2013 -06 November 6, 2013 Page 4 of 5 Page 71 of 131 10.b) Report No. CS12013 -06, Donna Hewitt, Director of Corpo... CONSULTATIONS: • Accessibility Advisory Committee; • Simcoe County Accessibility Working Group; • Ontario Network of Accessibility Professionals; ATTACHMENTS: • Attachment 1 _ Draft Accessibility Standard for Information and Communications Policy • Attachment 2 — Draft Human Resources Employment Accommodation Policy CONCLUSION: �j Respectfully submitted: Donna ewitt ir of Corporate and Strgic Initiatives Marie B issette, Comm itt rdinator Shawn Binns, Director of Recreation and Community Services "44z" Harold Days rd, Manager of Information Technology C.A.O. Approval 1 Comments: Corporate and Strategic Initiatives Report No. RC2013 -06 iirriara Obee, Manager of Health Safety, Human Resources November 6, 2013 Page 5 of 5 Page 72 of 131 10.b) Report No. CS12013 -06, Donna Hewitt, Director of Corpo... Township of Proud Heritage, Exciting Future Attachment 1 to Report No. CS12013 -06 Accessibility Standard for Information and Communications Department /Section Policy and Procedures for All POL- AODA -03 Subject Enacted by Council: Accessibility Standard for Information and Communications Background Motion # 1.1 The Accessibility for Ontarians with Disabilities Act, 2005 ( "AODA ") was passed with the purpose of developing, implementing and enforcing accessibility standards in order to achieve accessibility for all persons with disabilities with respect to goods, services, facilities, accommodations, employment, buildings structures and premises. 1.2 Ontario Regulation 191/11 entitled "Integrated Accessibility Standards Regulation" ( "IASR ") came into force in July 2011. Part II of the IASR establishes accessibility standards specific to information and communications for public sector organizations and other persons or organizations that provide goods and services to members of the public or third parties. V,,N 2. Definitions "Communications" means the interaction between two or more persons or entities, or any combination of them, where information is provided, sent or received; "Communication supports" may include, but are not limited to, captioning, alternative and augmentative communication supports, plain language, sign language and other supports that facilitate effective communications; "Disability" shall mean: a) Any degree of physical disability, infirmity, malformation or disfigurement that is caused by bodily injury, birth defect or illness and, without limiting the generality of the foregoing, includes diabetes mellitus, epilepsy, a brain injury, any degree of paralysis, amputation, lack of physical co- ordination, blindness or visual impediment, deafness or hearing Page 1 of 10 Page 73 of 131 10.b) Report No. CS12013 -06, Donna Hewitt, Director of Corpo... impediment, muteness or speech impediment, or physical reliance on a guide dog or other animal or on a wheelchair or other remedial appliance or device; b) A condition of mental impairment or a developmental disability; c) A learning disability, or a dysfunction in one or more of the processes involved in understanding or using symbols or spoken language; d) A mental disorder; or e) An injury or disability for which benefits were claimed or received under the insurance plan established under the Workplace Safety and Insurance Act. "Employees" shall mean every person who deals with members of the public or other third parties on behalf of the Township, whether the person does so as an employee, agent, volunteer or otherwise. 3.2 When communicating with a person with a disability, employees shall take the person's disability into account. The Township shall follow four core principles: 1) Dignity; 2) Independence; 3) Integration; and 4) Equal opportunity. 3.3 What can employees do to help persons with disabilities access our documents? 1) Ask how you can help; 2) Offer a variety of methods and formats of communication and how to interact with persons with disabilities; and 3) Understand the nature and scope of the service offered. Page 2 of 10 Page 74 of 131 10.b) Report No. CS12013 -06, Donna Hewitt, Director of Corpo... 3.4 This policy and applicable procedures applies to all persons who communicate with members of the public, including third parties on behalf of the Township, whether the person does so as an employee, member of Council, Committee or Advisory Group, agent, volunteer, student on placement, or otherwise, and all persons who participate in the provision of goods and services to members of the public or other third parties. 3.5 As provided by the IASR, exemptions to the provision of accessible documents may include: 1) When the technology to convert the information is not readily available; or 2) The information may be lost in the conversion process and cannot be conveyed in a meaningful way (examples: visual information in an architectural blueprint). 3.6 If it is not possible to convert the requested material, the Township will provide the requester with an explanation as to why the information or communications are unconvertible and a summary of the information or communications requested. 4. Communication Practice 4.1 In -house printed material and publications produced on behalf of the Township shall contain a note indicating "alternative formats are available upon request" and include relevant contact information. Where possible, Township publications shall adhere to the CNIB's Clear Print Standards', being, but not limited to: 1) Use high contrast colours for text and background (examples: black or dark blue text on a white or yellow background, or white /yellow text on a black/dark blue background, avoid use of red); 2) Printed material is most readable in black and white and reserve coloured text for titles, headlines or highlighted material; 3) Keep the text preferably between 12 and 18 points; 4) Leading space, which is the space between lines of text, should be at least 25 to 30 per cent of the point size; 5) Use an Arial or Tahoma font; 6) Use fonts with medium heaviness and avoid light type with thin strokes (examples: when emphasizing a word or sentence, use a bold or heavy font; avoid italics or upper -case letters); 7) Choose a monospaced (non - justified) font rather than one that is proportionally (justified) spaced, keep a wide space between letters; 8) Separate text into columns to make it easier to read; 9) Use wide binding margins or spiral bindings if possible; 10) Use flat pages; 11) Use a matte or non - glossy finish to cut down on glare; 12) Avoid watermarks or complicated background designs; 13) Use distinctive colours, sizes and shapes on the covers of materials to make them easier to tell apart; 14) Avoid using the return key to add multiple spaces. http: / /www.cnib.ca /en/ services /resourcesICleari)rintI Documents /CNIB %20CIear %20Print %20 Guide.pdf Page 3 of 10 Page 75 of 131 10.b) Report No. CS12013 -06, Donna Hewitt, Director of Corpo... 4.2 Electronic materials and publications produced on behalf of the Township shall be provided in electronic formats such as, but not limited to, HTML, PDF, TIFF or MS Word. 4.3 Should the Township be requested to provide a person with a disability a public document or information, the Township will take into consideration the communication needs of the person with the disability and provide the document or information in a format that is agreed upon by the person with the disability. 4.4 If one form or method of communication cannot be used by a person with a disability, the Township will do their best to provide another form or method, or a combination. 5.2 Deaf, Deafened and Hard of Hearing Hearing loss may cause problems in distinguishing certain frequencies, sounds or words. A person who is deaf, deafened or hard of hearing may be unable to: • Maintain conversations over the telephone; • Understand speech in noisy environments; and /or • Pronounce words clearly enough to be understood. Page 4of10 Page 76 of 131 10.b) Report No. CS12013 -06, Donna Hewitt, Director of Corpo... Information and Communication Procedures: 1) Ask if they require assistance as people with disabilities often have their own way of doing things; 2) Do not touch, lean on or interfere with their assistive equipment as this is part of their personal space; 3) Advise of the Township's use of the CNIB's Clear Print Standards and ask if they require an alternative format (i.e. audio, PDF, HTML, large print, provide the information electronically); 4) Ask for their format preference and provide the document or information accordingly. Information and Communication Procedures: 1) Don't assume the person can't see the document or can't hear you; 2) As if the person requires the information in Braille or if the person utilizes a screen reader (examples: JAWs, Dragon Naturally Speaking, Kurzwell) and if the person desires the document to be formatted to be read by a screen reader. Page 5 of 10 Page 77 of 131 10.b) Report No. CS12013 -06, Donna Hewitt, Director of Corpo... 2 Glenn Pound for MTML Incoming, Metro Toronto Movement for Literacy (March 2000) Page 6 of 10 Page 78 of 131 10.b) Report No. CS12013 -06, Donna Hewitt, Director of Corpo... 7 Learnina Disabilities Learning disabilities include a range of disorders that affect the how a person receives, expresses or processes information and can result in difficulty with: • Reading, mathematical skills, writing and /or fine motor skills; • Problem solving; • Time management; • Orientation and following directions; and /or • Processing information. • Spontaneous laughter or anger. 3 Glenn Pound for MTML Incoming, Metro Toronto Movement for Literacy (March 2000) Page 7 of 10 Page 79 of 131 10.b) Report No. CS12013 -06, Donna Hewitt, Director of Corpo... 7. Feedback/ Complaints Forms. 7.1 The Township will invite and welcome any feedback or complaints and view it as an opportunity to learn and improve. 7.2 The Feedback / Complaint Form, attached to this Policy as Appendix "A ", will be posted on the Township's website at www.oro - medonte.ca, or provided upon request in a manner that takes into account the person's disability. 7.3 Feedback or complaints from members of the public shall be received by the Office of the Chief Administrative Officer in any communicative form appropriate for the person providing feedback or complaint. 7.4 Any responses will be coordinated appropriately per the direction of the Chief Administrative Officer in a timely manner. 7.5 Feedback or complaint will be reviewed by the appropriate employees to ensure that all appropriate and available measures will be undertaken by the Township in the provision of information and documentation to persons with disabilities. 4 Glenn Pound for MTML Incoming, Metro Toronto Movement for Literacy (March 2000) Page 8 of 10 Page 80 of 131 10.b) Report No. CS12013 -06, Donna Hewitt, Director of Corpo... 7.6 Feedback or complaint will be considered highly confidential to ensure the protection of personal information. 7.7 If feedback or complaint is received verbally, the employee shall produce the feedback or complaint in a written format and repeat the information to the person providing the feedback or complaint to ensure accuracy. 8. Training. Page 9 of 10 Page 81 of 131 10.b) Report No. CS12013 -06, Donna Hewitt, Director of Corpo... Appendix "A" Feedback / Complaint Form Thank you for visiting the Corporation of the Township of Oro - Medonte. We value all of our customers and strive to meet everyone's needs. Your feedback is important to us. By answering the following questions you will help our organization to better assist you. Please provide an explanation or add any other Contact information (optional): Thank you, Management nts you may have: Page 10 of 10 Page 82 of 131 10.b) Report No. CS12013 -06, Donna Hewitt, Director of Corpo... Townshi Policy Proud Heritage, Exciting Future PURPOSE: Duty to Accommodate Duty to accommodate refers to the obligation of an employer to take steps to eliminate the disadvantage caused by systemic, attitudinal, or physical barriers that unfairly exclude individuals or protected groups. Under the Ontario Human Rights Code, every person has the right to equal treatment with respect to employment on the basis of: race, ancestry, place of Page 1 of 6 Page 83 of 131 10.b) Report No. CS12013 -06, Donna Hewitt, Director of Corpo... origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, age, record of offences, marital status, family status, or disability. Employment Accommodation There are two types of accommodation: a. Universal Accommodation: the elimination of employment and physical barriers (i.e. modifying facilities, policies and practices; and, Accommodation Process The Township's commitment to accommodation extends to all employment activities: recruitment and selection, orientation, working conditions, promotion, training, performance management, career development, workforce transition, return to work and all other employment activities as required. For instance, applicants may request accommodation for an interview or test, a new employee may request an accommodation upon commencing a Page 2 of 6 Page 84 of 131 10.b) Report No. CS12013 -06, Donna Hewitt, Director of Corpo... new job during an offer of employment or someone who has been in a job for a while may make an accommodation request for a training session he or she is attending. In addition, the Township commits to taking into account the accessibility needs of employees with disabilities, as well as any individual accommodation plans, when using its performance management process, when providing career training & development and during the redeployment of employees. Accommodation in the Recruitment & Selection Process The following outlines the accommodation process to be followed by Human Resources during the recruitment/ selection phase of employment: Human Resources shall ensure that qualifications are reasonable and pertain to the job when constructing a job posting. The posting should focus on the education, experience, skills, and abilities that reflect the bona fide occupational requirements of the job. 2. Human Resources shall ensure that all potential applicants are aware that the Township will take steps to accommodate any special needs in the interview or testing process. Job applicants must identify their needs up front and provide timely information about how their situation or condition may affect their abilities to perform in an interview or test in order to receive pre - employment accommodation. 3. Human Resources shall communicate the offer of accommodation to all applicants at the beginning of the selection process. This may involve explaining to candidates the assessment methods and formats to be used. This will prove to be especially helpful for persons with disabilities as it helps them identify whether they need an accommodation and the type of accommodation required for each stage of the assessment. 4. When an applicant makes a request for accommodation, Human Resources will ask the individual to identify what he or she will need in order to be able to allow him or her to compete on an equal basis with other candidates. Human Resources should try and obtain as much information on the person's needs as possible in a professional and sensitive manner. ,In most cases, the candidate is the best source of information. 5. Human Resources %w' must ensure that any accommodations made do not change the nature of the qualification being assessed or the level at which it is assessed. Accommodations should be designed to allow for assessment of candidates without placing them at an advantage or disadvantage when compared to other candidates. Accommodations which may be provided during the interview or testing process include: • Providing alternatives to written testing (i.e. audiocassettes, oral test) or large print for people with visual impairments; • Hiring a sign language interpreter for an applicant who is deaf; • Allowing a person with a speech disability additional interview time; Page 3 of 6 Page 85 of 131 10.b) Report No. CS12013 -06, Donna Hewitt, Director of Corpo... • Changing the selection schedule to accommodate parental responsibilities or religious observance; or, For positions where understanding of spoken English is not a requirement of the position, allowing a job applicant whose understanding of spoken English may act as a barrier to fair testing of job - related abilities to use an English- second language dictionary during a selection test. 6. It is the responsibility of Human Resources to record all details of requests for accommodations and to document all steps taken in the accommodation process. After a conditional offer of employment has been made, Human Resources will remind the individual of the Township's commitment to provide accommodation in the workplace. Human Resources will ask whether an accommodation is required for the individual to achieve the expected outcomes of the job. Workplace Emergency Response Information .. The Township shall provide individualized workplace emergency response information to employees who have a disability, if the disability is such that the individualized information is necessary and as soon as the Township is aware of the need for accommodation due to the employee's disability. If an employee who receives individualized workplace emergency response information requires assistance and with the employee's consent, the Township shall provide the workplace emergency response information to the person designated by the Township to provide assistance to the employee. The Township shall review the individualized workplace emergency response information when: Nw 1. The employee moves to a different location in the organization; 2. The employee's overall accommodations needs or plans are reviewed; and, 3. The Township reviews its general emergency response policies. Employee Accommodation Request If the individual requiring accommodation is an existing employee or an employee returning to work from a disability leave, he or she is responsible for requesting accommodation. However, there may be some circumstance where a Supervisor and /or Manager may initiate the discussion of the need for accommodation. For example, during an attendance management meeting a manager may ask whether a workplace accommodation is necessary. If the individual requiring accommodation is an existing employee or an employee returning to work, the following process for employment accommodation shall be followed: 1. Supervisors and /or Managers should encourage employees to submit their request for accommodation in writing, giving as much notice as possible. All written requests for accommodation will be addressed. Page 4 of 6 Page 86 of 131 10.b) Report No. CS12013 -06, Donna Hewitt, Director of Corpo... 2. The Supervisor and /or Manager, in consultation with Human Resources, must undertake the following steps: • Explore the accommodation request; • Identify the essential functions of the employee's job; and, • Determine the precise job - related limitation. • Note: Every effort possible shall be taken to protect the privacy of the employee's personal information. 3. The Supervisor and /or Manager, in consultation with Human Resources and the employee requesting accommodation, shall discuss accommodation solutions and assess the effectiveness each would have in allowing the individual to perform the job optimally. Accommodation solutions shall also be assessed based on costs, benefits and detriments flowing from the accommodations. • Note: It is crucial that the employee requesting accommodation participate in the development of their own individual accommodation plan. Where the employee is represented by the bargaining unit, the employee has the right to request the participation of a bargaining agent representative in the development of the accommodation plan. 4. If necessary, the Township can request an evaluation by an outside medical or other expert, at the Township's expense, to assist in determining if accommodation can be achieved and, if so, how accommodation can be achieved. 5. Reasonable efforts will be made to adopt an accommodation which meets the preferences of the employee. However, ultimate authority concerning the choice of a reasonable accommodation resides with the Township. 6. Once the accommodation option has been selected, the chosen accommodation should be implemented as quickly as possible. In some cases it may be necessary to provide interim accommodation. While waiting for an accommodation to be put in place, a Supervisor and /or Manager may exempt an employee from some essential duties and /or arrange to have those duties performed by someone else. 7. In certain circumstances, it may be necessary to monitor the success of the specific accommodation. For example, with respect to accommodations for persons with disabilities, it is often necessary to review, modify or upgrade accommodations as disability - related needs and accommodation options change over time. The frequency with which the individual accommodation plan will be reviewed and updated and the manner in which it will be reviewed will depend on the individual accommodation plan. 8. The duty to accommodate does not create an endless obligation on the Township as an employer. If an individual accommodation plan is denied or discontinued, Human Resources will communicate the reasons for the denial to the employee in writing. Individual circumstances, the ability to perform the essential duties of the job, the Page 5 of 6 Page 87 of 131 10.b) Report No. CS12013 -06, Donna Hewitt, Director of Corpo... success of accommodation attempts, the cooperation of the employee, and performance issues will all be relevant in determining whether a particular accommodation can be provided or continued. Where the provision of accommodation raises the likelihood of causing undue hardship, the employee will be informed of these reasons. It shall be the responsibility of all employees of the Township of Oro - Medonte to ensure that they are aware of this policy by completing POL -HR- 1.01 -Form 1. Page 6 of 6 Page 88 of 131 10.c) Robin Dunn, CAO re: Lake Simcoe Regional Airport. Verbal Matters �-► t: (Section 12.3 of Township's 0 Tt ' " "'h "r����� Procedural By -Law No. 2013 - 05411) Proud Heritage, Exciting Fut, ­, Name: Robin Dunn, CAO Item Number /Name: 10c), Lake Simcoe Regional Airport Meeting Date: November 13, 2013 Motion No.: Motion No. C131113 -5 Type of Meeting: rCouncil Special Council ❑ Committee of Adjustment ❑ Accessibility Advisory Committee ❑ Recreational Technical Support Group ❑ Heritage Committee Speaking Notes: • Council was briefed by the CAO regarding the ongoing negotiation for the County of Simcoe to become a partner with the City of Barrie, Township of Oro - Medonte and the Lake Simcoe Regional Airport authority • Mayor Hughes and Deputy Mayor Hough provided an updated to Council that on the 12th of November, the County of Simcoe endorsed the concept of becoming a partner in the Airport • It is to be considered for ratification at the next County Council meeting • The Township's Director of Corporate Services /Clerk is to bring forward the appropriate by- law for the amending agreement once the County of Simcoe has ratified the undertaking 11/15/13 Page 89 of 131 10.d) Robin Dunn, CAO and Senior Management Team, re: 2014 B... To: Mayor Hughes and Members of Council cc: Paul Gravelle, Director, Finance/Treasurer From: Robin Dunn, CAO Date: November 13th, 2013 Proud Heritewe, Evcithw Futm -c Subject: Draft 2014 Capital & Operating Budget Summary Analysis Overview The following memorandum outlines the CAO & Treasurer's analysis and recommendations with respect to the Draft 2014 Budget. As part of the 2013 CAO Work Objectives, Council directed a continued focus for development of the 2014 budgets on long -term Township financial sustainability. Based on the 2011 -2014 Strategic Plan, Staff have prepared a Draft 2014 Operating Budget, a 5 -year Capital Plan and the Township's first 3 -Year Operating Forecast. Taking into consideration the fiscal and economic challenges facing the Township in 2014 and the constraints expected through 2015 and 2016, the Draft 2014 5 -Year Capital Plan, and 3 -Year Operating Forecast have been prepared to meet Council's objective, current contractual (Collective Agreement) obligations, and material price adjustments to reflect commodity inflation. This 2014 fiscal overview will highlight for Council the major cost - drivers (increases /decreases) associated with service delivery. Modest growth of 0.78% ($102,000) through 2013 has been offset by an Ontario Municipal Partnership Fund reduction of 1.40% ($184,400). Overall 2014 Budget Impacts Growth in Revenue T 0.78% Used to offset Departmental increases OMPF 11.40% Reduced Transfer to Budget Stabilization 2014 1.40% Significant Increases 1.14% Liability Insurance Premiums OPP Department Increases /Adjustments 1.57% Maintain /Enhance Service Deliver Draft 2014 Budget Overview Township Budgets Operating 2.71 % Capital 1 1.29% Overall Tax Impact 12.37% Equates to an overall tax increase of $21.14 for $100,000 of assessment. Page 90 of 131 10.d) Robin Dunn, CAO and Senior Management Team, re: 2014 B... 2014 Operating Budget Increases Outside Township's Control The Operating Budget incorporates two significant budget impacts associated with service delivery outside of the Township's control. Efforts through 2014 will be required to continue to address liability and risk management exposure. A significant increase in insurance premiums is included in the Draft 2014 Budget. A phase -in plan was initiated in the 2013 Budget to address projected policing cost increases through 2014/15. The 2014 budget incorporates a 4% allocation increase for OPP services. More detail will be provided in the Policing Budget presentation and at the conclusion of this memorandum. Liability Insurance Premiums $ 58,000 OPP Costs $ 92,000 T 2% in 2013; 14% in 2014; T 2.5% 2015/16 Draft 2014 Operating Budget The Draft 2014 Operating Budget includes a number of Department increases /adjustments to maintain delivery of services at Council's approved service levels. In addition, Transportation & Environmental Services, Recreation & Community Services, Fire & Emergency Services, and Corporate Services have included budget allocations to enhance service delivery. Department Increases /Adjustments a. Transportation & Environmental Services $118,000 b. Recreation & Community Services $ 56,000 c. Development Services $ 12,000 d. Fire & Emergency Services $ 52,300 e. Finance $ 0 f. Corporate Services $ 22,500 g. CAO's Office $ 10,000 Major Operating Budget Adjustments Transportation & Environmental Services Brushing T $30,000 Existing roads not being brushed to appropriate level (address existing approved level of service) Sweeping T $20,000 Contract sweeper to allow for new paved roads to be swept and allow for a quicker turnaround Storm Water Ponds T $10,500 Cleaning out and inspection of ponds. Offset by decrease in ditching Education/Training $10,000 Operator testing. New level of service. Hard Top Shoulder Maintenance T $40,000 Same service level, increase in activity: more paved roads and more road shoulders ( >200km paved /surfaced roads over past 5 ears). -2- Page 91 of 131 10.d) Robin Dunn, CAO and Senior Management Team, re: 2014 B... Recreation & Community Services Community Halls T $10,000 Snow removal (5 halls @ $1,200 /hall) Miscellaneous repairs Libraries T $2,500 Barrie — T 5% Orillia — T 5% Programs 1$8.400 Revenue Reduction ($38,000 to $25,000); Corresponding offset in Expenses; Net Revenue Impact Facilities — Administration Centre T $7,900 Preventative maintenance and PT /Grounds. Across all other facilities, deferred Work Orders (as of Sept. 2013, 200 Work Orders outstanding) Parks and Sports Fields T $27,200 $25,000 Contingent Labour $10,000 Labour — Line 4 Park: new facility fully operational, additional /full engaged activities Development Services Building Division 1$15,000 Revenue Increase (@ $290,000 for 2014) Septic Inspection Program T $31,000 Contract Inspector Expense T $3,000 Benefits Expense $39,600 Revenue Offset ($99 x 400 inspections) Fire & Emergency Services Part Time Salary T $38,000 Per Fire Master Plan, staged increase over 4 years to allow for funds for part time daytime responders (maintain less than 24 hours /week). Fire Master Plan targeted 4 firefighters that could respond to day time calls. Last year would allow for allocation to have money in budget for part time Training Officer. Shanty Bay Substation T $7,000 Hall T $4,800 Pumper In conjunction with construction for new Station #1 Draft 2014 Capital Budget The Draft 2014 Capital Budget prepared for Council consideration continues a 1% Capital levy increase to address road rehabilitation, as well as allocations for asset replacement reserves of approximately 1 %. The 2013 Capital Budget approved by Council included a 1 % Capital Contingency associated with the Oro - Medonte Community Centre /Arena. At its October 22 "d, 2013 meeting, Council finalized direction regarding the Arena rehabilitation option. As such, a draw of 0.36% was required from the 2013 Capital Contingency. The Draft 2014 Capital Budget being presented to Council has 0.64% funded by the 2013 Capital Contingency, for a Capital tax impact of 1.29% User Pay Systems Water Works Staff continue to work with developers to complete cost sharing agreements for a new production well in Horseshoe Valley and associated storage and zone integration. Master Servicing Work will continue through 2014 to develop cost apportionment agreements for a comprehensive master servicing plan and associated environmental assessments for water, wastewater, and transportation in Horseshoe Valley. -3- Page 92 of 131 10.d) Robin Dunn, CAO and Senior Management Team, re: 2014 B... Financial Summary Multi -Year Capital Forecast During the Multi -Year presentations /deliberations, the Treasurer will provide an overview for Council of funding sources associated with the 2014 -2018 Capital Programs and individual Capital Projects, highlighting efforts to maintain the Township's Budget Stabilization Reserve balance target at approximately 10% of tax revenue. 3 -Year Operating Forecast The Township's first 3 -Year Operating Budget Forecast has been developed as a tool to enhance Council's understanding of the Township's longer -term financial considerations and efforts to smooth /phase -in any potential impacts. Each individual Director will provide an overview of their respective Multi -Year Forecast located under their last tab in the budget binder ( "3 -Year Forecast "). Longer -Term Budget Considerations This afternoon the Ministry of the Environment held a webinar outlining reporting criteria for Municipalities' allocated funds for source water protection. Oro - Medonte has been notified of $45,000 over 2014 and 2015. The $22,500 has not been recognized in the current Draft Budget before Council. OMPF The long -range forecast recognizes a further OMPF transfer payment reduction in 2015 at $184,400. As Staff commence development of the 2015 Budget, further adjustments may be required. OPP At the OPP Municipal Policing Billing Review Workshop on Tuesday, November 12th, 2013, Township Staff have been advised of potential cost impacts associated with the implementation of the new costing model projected for 2015. Discussions will continue through 2013/14 with respect to 2015 implementation, including clarification on any potential phasing and integration with proposed OMPF fund reductions. Budget Summary Respectfully, Rob' Dunn, C.E. ., Adm, M.A. Chi f Administrative Officer Page 93 of 131 Current Draft (Nov. 13, 2013) Operating 2.71% Capital 1.29% Oro - Medonte 4.00% Overall 2.37% Page 93 of 131 11.a) Mayor H.S. Hughes, correspondence re: Share the Road N... Simcoe Muskoka Active Transportation Symposium Simcoe Muskoka Active Transportation Symposium: Building Linkages, Breaking Barriers November 14, 2013 9:00 a.m. - 4:00 p.m. Best Western Mariposa Inn 400 Memorial Ave, Orillia $30 per person (includes lunch and snacks) An interactive learning day for municipal engineering, public works and planning staff, and the private sector engineering and planning firms who often work in concert with municipalities. Guest speakers: • Dave Cieslewicz, former Mayor, Madison, WI - a Gold Bicycle Friendly Community • Diane Freeman, P. Eng., Councillor, Waterloo, ON - a Silver Biclye Friendly Community, former President of the Ontario Association of Professional Engineers Interactive, hands on learning sessions with: • Robert Voigt, MCIP, RPP • Nick Polous, P. Eng. • Lorenzo Mele, Director of ACT and TDM specialist with small and rural communities A complete agenda will be posted soon. For more information, please contact: Velma Shewfelt by phone at 705 - 721 -7520 or 1- 877 - 721 -7520 ext. 7527 or by email at velma.shewfelt @smdhu.org Thank you to our sponsors: The City of BAME 451MCOE CYCLING • simcoe muskoka DISTRICT HEALTH UNIT Your Health Connection �.��11[IYgl�ri THE D ISTRICT OF MUSKOKA t Y� .4 GaIJ TY OF sustainable SIMCOEs� SEVERN S ND For the Greo(er C.,d "Nomm—� Page 94 of 131 11.a) Mayor H.S. Hughes, correspondence re: Share the Road N... Share the Road November 2013 Newsletter In this issue: • Simcoe Muskoka Active Transportation Symposium • Ontario Youth Bike Summit • Bicycle Friendly Communities • Ride & Drive with Care Simcoe Muskoka Active Transportation Symposium Join us on November 14th at the Mariposa Inn in Orillia for the Simcoe Muskoka Active Transportation Symposium. This interactive symposium will include guest speakers Dave Cieslewicz, former Mayor of Madison, WI - a Gold Bicycle Friendly Community, and Diane Freeman P. Eng., Councillor, Waterloo, ON - a Silver Bicycle Friendly Community. The day will include hands -on learning sessions with Robert Voigt, Nick Polous, and Lorenzo Mele. Topics will include Provincial Cycling Strategy, OTM Book 18, complete streets and road diets, contemporary and evolving engineering approaches, transportation demand management and sustainability, and planning and land use. The cost is $30pp for the full day session which includes lunch and snacks. Click here to register now. Ontario Youth Bike Summit Thanks to everyone who joined Share the Road Cycling Coalition at Ontario's first Youth Bike Summit. The summit took place in Toronto, October 6 & 7, 2013 and was attended by high school students, teachers and transportation professionals from across the province. Participants joined us for two days of speakers, workshops, bike riding, and advocacy training. Highlights included learning about the for - credit bike maintenance course at Central Commerce Collegiate, keynote addresses by Kelly Lovell, Councillor Mike Layton and Transportation and Infrastructure Minister Glen Murray and an interactive advocacy training workshop facilitated by Brown & Cohen Communications and Public Affairs Inc. To conclude the summit, youth leaders released a "Youth Agenda for a Bicycle- Friendly Ontario" at a Queen's Park reception. The reception was attended by 20 MPPs, including the Honourable Minister of Transportation and Minister of Infrastructure Glen Murray and the Chairs of the Provincial All -Party Bike Caucus: MPPs Mike Colle, Catherine Fife, and Norm Miller. Key details of from the youth agenda include: • Implementation of #CycleON, Ontario's first Cycling Strategy update in 21 years; • A provincial strategy for Active School Travel that would require each school to file a School Travel Plan that provides students with a variety of options for the trip to school; • Cycling infrastructure funding -- a $25 M Ontario Bicycling Investment Fund that would creat cycling routes to take people places they want to go; • Investments in cycling education programs across the province that empower cyclists, enhance their confidence and encourage them to ride more often, and; • Stronger laws to protect cyclists, such as a one metre passing law and legislation to toughen penalties for issues such as "dooring ". Page 95 of 131 11.a) Mayor H.S. Hughes, correspondence re: Share the Road N... We look forward to continuing to work with this fabulous, energetic and inspiring group of young Ontarians in their communities and at Queen's Park as together we work towards a more Bicycle Friendly Ontario! Youth Bike Summit Co- Chair's Justice Betty & Akehil Johnson unveiling the Youth Cycling Agenda. Honourable Minister of Transportation & Minister of Infrastructure Glen Murray, right of podium. Chairs of the Provincial All -Party Bike Caucus: MPPs Mike Colle, Catherine Fife, and Norm Miller, left of podium. We would like to thank the Heart & Stroke Foundation, the CAA, The Co- operators, the City of Toronto, the Trillium Foundation, Shimano, Mountain Equipment Co -op, JoyRide150, and Les Domestiques for their generous support of the Youth Bike Summit. For more highlights from the summit, please visit our blog at http: / /youthcycleon .weebly.com /blog.html and follow us on Twitter @YouthCycleON and @STRCanada. We encourage everyone to complete our online feedback survey whether you were able to attend the summit or not: http://fluidsurveys.com/surveys/youthcycleon/youth- bike-summ it-participant-feed back/ Bicycle Friendly Communities 2013 was a landmark year for Bicycle Friendly Communities in Ontario - with 22 municipalities awarded Bicycle Friendly status since the program launched in 2010, more than 50% of Ontario Residents now live in a Bicycle Friendly Community. Bicycle Friendly Communities are places with a high quality of life, where neighbourhoods are connected and people want to work, play and visit. Even if your community is not ready for BFC certification yet, there is still a tremendous amount of value in applying. The thorough application provides you an opportunity to create a comprehensive inventory of what is being done to make cycling safer and more accessible in your community, and each application is reviewed by our expert panel of judges before providing you with feedback that provides you with a roadmap of how to get your community to Bicycle Friendly Certification. Applications for the 2014 Award season are open now, and the deadline for this round is February 28th, 2014, so be sure to contact bfc(a)sharetheroad.ca today to get your application started! Ride and Drive with Care Share the Road is pleased to be able to continue to offer our Ride and Drive with Care program to high schools across Ontario into the Spring of 2014. This educational program focuses on creating healthier relationships between drivers and cyclists by encouraging High School students to choose their bikes more often as a method of transportation and to be more attentive and cautious when they choose not to ride. Our goal is to deliver the program in March and April of 2014, so contact iustin(a)-sharethe road. ca if you or your school are interested in bringing this exciting program to your school! Page 96 of 131 12.a) Announcements of Interest to the Public:Guthrie Festiv... GUTHRIE FESTIVAL OF CRAFTS Saturday November 16th gam -4pm Many Exciting Local Artisans and Vendors Delicious BBQ Lunch Delectable Cafe & Bake Sale * Amazing Gift Basket Raffle * Superb Holiday Shopping Guthrie Public School Oro- Medonte Hwy 11 North & Oro Line 5 South Guthrie F Scho, Join us on Facebook: Guthrie Festival of Crafts GuthrieFestiwa]Crafts @gmaif.com Page 97 of 131 12.a) Announcements of Interest to the Public:Guthrie Festiv... Po� a oa IN Ggj M�a_ Eb A Historic Business Community FRRID Y, NOVE � BEiR 2 2ND J 2O 1 Make a purchase at any of these participating merchants on November 22nd to receive a ballot for the GRAND PRIZE draw! 1. Woodside Pottery & Gallery Craighurst Try your hand at making pottery 2. Abbotts Restaurant & Bar Enjoy some casual fine dining 3. Auto Pro Pay a visit to Santa Claus 4. Horseshoe Valley Trading Company Tasty festive treats S. Loobies Restaurant Great Canadian home cooking 6. Sintons Esso Fill the bus with toys & make some noise :o URd 93 "' is to Midland 7. Chelsea Chocolates Take a tour of the chocolate factory 8. Whistle Stop Pet Shop Get a free mini treat bag for your pet & enter the GRAND PRIZE draw! 9. Trax Hair Studio & Spa Get 10% off hair products Page 98 of 131 12.a) Announcements of Interest to the Public:Guthrie Festiv... ST. LUKE'S. I C R STMAS & BAKE SALE Saturday, November 23 9:30 am - 3:30 pm ............................................................................................ Come early for great choices of GIFTS & BAKING NEW - -- Assorted plates of CHRISTMAS BAKING TREA TS..: ST. LUKE'S ANGLICAN CHURCH Hwy #12 West @ Price's Corners Page 99 of 131 12.b) Correspondence dated October 31, 2013 from Keith Sherm... Severn Sound Environmental Association 67 Fourth Street Midland, Ontario L4R 3S9 (705) 527 -5166 - FAX (705) 527 -5167 Email: kshermanCcDmidland.ca Website: www.severnsound.ca October 31, 2013 Mr. Robin Dunn, CAO Corporation of the Township of Oro - Medonte Box 100 Oro, ON LOL 2X0 Dear Robin, RE: BUDGET REQUEST FOR THE SEVERN SOUND ENVIRONMENTAL ASSOCIATION AGREEMENT - 2014 On March 26, 2009, the Severn Sound Environmental Association (SSEA) Agreement was renewed to create a Joint Municipal Service Board under the Municipal Act (Section 202). Budget projections for 2013 were provided as part of the Strategic Plan of the SSEA. In response to recommendations from the Auditor for 2012 and following discussions with the Town of Midland Treasurer, the SSEA Board approved a deficit reduction plan at a special meeting on July 4, 2013. After consideration, the Board chose the option of adding an additional $25,000 to the municipal revenue over each of the next five years to help eliminate the accumulated deficit. In addition to this amount, the SSEA operational budget is planned to achieve a surplus of $25,000 per year over each of the next five years. The total of $50,000 is expected to pay off the accumulated deficit over the five year period 2014 to 2018. While this plan was being communicated to the municipalities, the Town of Midland prepared a report to their Council (Report dated August 26, 2013) outlining a review of costs incurred by the Town for administration services for the SSEA. Following discussions with the Town of Midland, the SSEA Board endorsed a revised administration fee from approximately $5,000 to $30,000, an increase of $25,000 per year. The increase was incorporated into our budget projections starting in 2014 and endorsed by our Board on October 21, 2013. Page 100 of 131 12.b) Correspondence dated October 31, 2013 from Keith Sherm... The attached budget table has been endorsed by the SSEA Board and incorporates the deficit reduction plan and the additional $25,000 for administration expense. The revenue calculation for the municipal shares also incorporates a 5% increase in budget originally planned for 2014 due to increased general administration costs of SSEA operations. The cost share for each municipality has been calculated using the funding formula in the SSEA Agreement. A detailed calculation of the 2014 amount for the Township of Oro - Medonte is described below. The overall municipal share of the SSEA budget for 2013 has been $340,864. The share of that cost from the Township of Oro - Medonte for 2013 has been $38,598. With the increase described, the request for the 2014 SSEA operating budget from the Township of Oro - Medonte is $46,226. This amount covers SSEA operation and does not include requests for special project funding. During 2014, major activities of the SSEA will involve the following. • Source Water Protection, technical studies • Habitat Assessment • Reporting on Bass Lake Survey • Stewardship Project and Tree Distribution • Monitoring (Streams, Groundwater, Benthos, Temperature, Habitat) • Sustainability Plan for Severn Sound The attached table of program and service delivery activities by SSEA during 2013 shows estimated costs applicable to the Township and the value of partnership with the SSEA. We are nearing completion of the first phase of the Source Water Protection Risk Management Services project for the Township during 2013. In order to continue to provide this service in 2014 we are requesting a budget amount of $4,500. This request will involve working with the Township and landowners on implementation of Clean Water Act Part IV requirements including continuing to provide a Risk Management Program, negotiation of Risk Management Plans, monitoring and reporting requirements for the Township. This Program is proposed as a partnership with other municipalities in the Severn Sound area. Page 101 of 131 12.b) Correspondence dated October 31, 2013 from Keith Sherm... Thank you for your continuing support and participation in the Environmental Association. We also appreciate the assistance provided by Councilor Kelly Meyer, your representative on the Association. If you have any questions, or if you would like a deputation to present our request please contact me. Yours Truly, Keith Sherman, Coordinator Severn Sound Environmental Association CC: Kelly Meyer Doug Irwin Andria Leigh The detailed steps in calculating the share for the Township of Oro - Medonte are as follows. Starting with 2013 total of $ 340,865 we add $ 17,044 (the original 2014 Administration increase of 5 %) plus $ 25,000 for debt reduction and $ 25,000 increase for Midland's Administration Fee for a total of $407,909. Then our base fee which is paid by all municipal partners increased from $ 21,743 in 2013 to $25,220 for 2014 for an increase of $3,477 for each municipal partner. The base amount is calculated at 5% of the total annual operating budget. Our total municipal increase is calculated as $407,909 - $340,865 = $67,044. The calculation of the cost share is as follows: $67,044 less base cost increase (for all nine municipal partners) 9 X $3,477 = $31,293 for a total remaining of $35,751. This amount is apportioned according to your cost share percentage as per the SSEA Agreement and, in the case of the Township of Oro - Medonte, that is $35,751 X 11.61 % = $4,151. The share for the Township of Oro - Medonte is therefore $3,477 (base cost) plus $4,151 (cost share) for a total increase of $7,628. The total cost share for the Township of Oro - Medonte for 2014 is then $38,598 + $7,628 = $46,226. Page 102 of 131 Severn Sound Environmental Association Municipal Sharing of SSEA Agreement for Operations Municipal revenue shares calculated for 2014 -2018 v c0 m 0 w 0 w Properties Assessment % Cost 2013 2014 2015 2016 2017 2018 Municipality in W'shed in W'shed Share Approved Proposed Projected Projected Projected Projected Georgian Bay 2114 $478,457,400 5.33 $29,481 $34,864 $36,152 $37,156 $38,018 $38,902 Midland 6181 $1,366,966,807 15.41 $44,115 $53,101 $54,917 $56,333 $57,549 $58,795 Orillia 1717 $459,116,304 4.74 $28,625 $33,796 $35,053 $36,034 $36,875 $37,738 Oro - Medonte 4256 $1,112,902,900 11.61 $38,598 $46,226 $47,842 $49,104 $50,186 $51,296 Penetanguishene 3446 $734,452,100 8.43 $33,981 $40,472 $41,923 $43,054 $44,025 $45,020 Severn 3358 $687,466,543 8.05 $33,430 $39,785 $41,215 $42,331 $43,288 $44,270 Springwater 2343 $486,289,200 5.65 $29,946 $35,443 $36,747 $37,765 $38,638 $39,534 Tay 6101 $809,898,203 12.04 $39,222 $47,004 $48,643 $49,922 $51,019 $52,144 Tiny 12303 $2,392,111,202 28.74 $63,467 $77,218 $79,732 $81,693 $83,376 $85,101 Totals: 41819 $8,527,660,659 100 $340,865 $407,909 $422,224 $433,392 $442,974 Total municipal amount includes deficit $452,800 reduction' and additional admin. costs2 $340,865 $357,909 $372,224 $383,392 $392,974 $402,800 Initial municipal amount Total annual budget $434,864 $504,409 $524,585 $540,323 $553,831 $567,677 Total SSEA annual operating budget $15,200 $25,000 $25,000 $25,000 $25,000 $25,000 'Deficit reduction amount $25,000 $25,000 $25,000 $25,000 $25,000 2Additional admin costs to Midland $21,743 $25,220 $26,229 $27,016 $27,691 $28,384 Base amount for each municipality v c0 m 0 w 0 w 0 _p 0 C.0 2013 SSEA Activity summary for the Township of Oro - Medonte Activity Twp Cost Twp Benefit Total Value Healthy Streams Project (2 projects) $0 $1,393 $29,301 Tree Distribution $0* $2,650 $13,520 Tributary monitoring (Hog, Sturgeon, Coldwater, North) $0 $10,500 $35,000 Stream temperature (8) and benthos monitoring (Coldwater, Sturgeon) $0 $11,000 $47,350 Source Water Protection (SWP Region, Risk Assessment, WHPAs, workshops for SPP) $0 $47,860 $430,741 Risk Management Services Project $2,713 $2,713 $98,091 Bass L survey reporting $0 $19,213 $19,213 Provincial Groundwater Monitoring Network $0 $42,000 $70,000 SSEA Operation $38,598 $38,598 $434,864 Totals ( "Total value" not including SSEA Operation) $41,311 $175,927 $743,216 in -kind support from Township for Tree Distribution in 2013 N C) 0 cD 0 73 CL cD n 0 cD CL v cD CL O 0 cD S w N 0 w 0 3 CD co CD 13.a) Correspondence dated October 25, 2013 from Mayor Angel... �ifq of ORILLIA CITY CENTRE 50 ANDREW ST. S., SUITE 300 ORILLIA, ON. L3V 7T5 October 25, 2013 The Honourable Glen Murray Minister of Transportation 77 Wellesley Street West Ferguson Block, 3rd Floor TORONTO, ON M7A 1Z8 Office of :Rlapor aub Council TELEPHONE (705) 326 -1177 FACSIMILE (705) 325 -1612 Email: mayor @orillia.ca —D 7CE O TOWNSHIP Re: Meeting of October 22, 2013 – MTO – Traffic Concerns – City of Orillia, Township of Oro - Medonte and Township of Severn Dear Minister Murray, I would like to thank you for taking the time to meet with me, Mayor Mike Burkett, and Councillor John Crawford, representing Mayor Harry Hughes. We appreciate your consideration of the various transportation issues of common concern that we presented to you and your staff. We look forward to working together to resolve a number of these issues in the immediate future. Sinc 4rely, An May r City of Orillia AO *git C.C.: Mayor Mike Burkett, Township of Severn Mayor Harry Hughes, Township of Oro - Medonte ✓ Mr. Jason White, Planning and Design, Ministry of Transportation Mr. Peter R. Korpal, Manager Traffic Operations, Ministry of Transportation Page 105 of 131 13.b) Correspondence dated November 1, 2013 from Giles Ghers... Ministry of Consumer Services Office of the Deputy Minister 6th Floor, Mowat Block 900 Bay Street Toronto ON M7A 1L2 Tel. (416) 212 -2665 Fax (416) 314 -7167 November 1, 2013 Dear Stakeholder: Ministere des Services aux consommateurs Bureau du sous - ministre Edifice Mowat, 6e etage 900, rue Bay Toronto ON M7A 1 L2 Tel. (416) 212 -2665 Telec. (416) 314 -7167 Ontario I am writing to advise you that the Ministry of Consumer Services, in cooperation with Ontario One Call (ON1 Call), has developed regulatory proposals under the Ontario Underground Infrastructure Notification System Act, 2012 (the act). The proposals are posted on the Regulatory Registry for public consultation. You can review the proposals at: http: / /www.ontariocanada.com /registry /view.do ?postinqld= 14222 &lanquaqe =en. The ministry welcomes your feedback on the proposals and ask that comments be provided by December 16, 2013. The ministry will review all comments received during the consultation period and prepare a regulation for government consideration. The ministry expects to bring forward the regulation for Cabinet approval in early 2014. As you may know, the ministry released a consultation paper on key implementation issues in February 2013 and held a number of meetings to gather feedback from stakeholders. The proposals consider the objectives of the act and feedback received during the February consultation. ON Call has also finalized its proposed governance structure and will be communicating with members and prospective members about future changes to its board structure. For further information, please refer to ON 1 Call's website at http: / /www.on1 call .com /files /ByLaw2 &Schedules.zip All non - municipal owners and operators of underground infrastructure were required to join ON1Call as of June 19, 2013. Municipalities are required to join before June 19, 2014, and we encourage municipalities that own or operate underground infrastructure to join ON Call before the deadline to ensure a smooth transition. If you require further information about membership requirements please contact ON Call by phone at (519) 265 -8006 or by email at memberservices(a-)_on 1 call.com. ../2 Page 106 of 131 13.b) Correspondence dated November 1, 2013 from Giles Ghers... -2- If you have any questions or concerns about the regulatory proposals or would like to meet with ministry staff to discuss them, please contact Vanessa Rae, Senior Policy Advisor, Ministry of Consumer Services at (416) 325 -6017 or by email at onecalltodig(a)ontario.ca. Thank you for your interest and feedback on the regulatory proposals. Sincerely, Giles Gherson Deputy Minister c: Geoff Fitzgibbon, Executive Director, Ontario One Call Page 107 of 131 13.c) Correspondence received October 21, 2013 from Donald C... Oro Agricultural Society Mayor and Council Township of Oro - Medonte 148 Line 7 South Oro, Ontario LOL 2X0 Re: Request for Partnership Honourable Mayor and Council, P.O. Box 175, Oro, ON LOL 2X0 Tel: 705 487 -1753 Email: oroworldsfair @gmail.com www.oroworldsfair.com RECEIVED OCT 2 1 2013 ORO- MEDONTE TOWNSHIP The 161st Oro World's Fair was a great success. Record crowds, accommodating weather, committed volunteers and the support of the community and community leadership were all integral elements of the fair's success. Thank you for your continued support and participation. Support for the fair comes from many sources. One area is grant writing. The Oro Agricultural Society has been successful in obtaining a grant from Farm Credit Canada for $5,000. The goal of the grant was to provide funds to acquire additional signage and bleachers for the Oro Agricultural Society. An element of the grant requirement is that the Oro Agricultural Society partner with the municipality. The partnership would require the Township of Oro- Medonte to: 1. Receive and administer the Funding Amount on behalf of the OAS 2. Ensure that the Funding Amount is used only for the Project (signage and bleachers) 3. Maintain the financial records required by this Agreement; and 4. Issue a receipt to FCC for theFunding Amount Page 108 of 131 `WORLD'S 'gip° FAIR Yf 13.c) Correspondence received October 21, 2013 from Donald C... Oro Agricultural Society P.O. Box 175, Oro, ON LOL 2X0 Tel: 705 487 -1753 Email: oroworldsfair @gmail.com www.oroworldsfair.com Support for this initiative would enhance the positive relationship that currently exists between The Oro Agricultural Society and the Township of Oro - Medonte. A copy of the contract accompanies this letter of request. If you require additional information, please contact me at 705 487 -6789 or by calling the office at 705 487 -1753. Kind Regards Donald Campbell, President incl/lf Page 109 of 131 13.c) Correspondence received October 21, 2013 from Donald C... Funding Agreement FCC AgriSpirit Fund This agreement is made effective August 29, 2013 (the " Effective Date "). Between: Farm Credit Canada ( "FCC ") and Oro Agricultural Society (the "Recipient" or "you ") and Municipality of Oro Medonte (the "Municipality") Whereas: The Recipient wishes to carry out a charitable or community enhancement activity named Oro World's Fair (the "Project ") for the purposes and according to the timeline and budget described in the Recipient's funding application ( "Funding Application "), which is attached to and forms a part of this Agreement; THEREFORE THE PARTIES AGREE AS FOLLOWS: 1 Funding Amount (a) FCC agrees to provide you with a one -time contribution to the Project in the amount of $5,000 (the "Funding Amount "). (b) The Funding Amount will be delivered to you after the Effective Date set out at the top of this Agreement. (c) You understand and agree that your receipt of the Funding Amount does not imply a commitment on FCC's behalf of to provide any other funding beyond the terms described in this Agreement. (d) You agree that you shall not be eligible for, nor will you make application for, funding under the Recipient for a period of four years from the date of receipt of funding under this Agreement. 2 Funding Requirements (a) Funding Amount only to be used for Project: You agree that the entire Funding Amount must be used only for the Project you described in your Funding Application dated June 18, 2013 and the Project will be completed by the date described in your Funding Application. (b) Reporting: You agree to report to FCC regularly on any changes to the Project and you agree to permit FCC to inspect the Project at such times that FCC deems appropriate. (c) Financial management: You agree that you will keep the Funding Amount separate from your operating funds and agree to maintain adequate financial records that document your use of the Funding Amount, including records of payment, receipts and invoices. You agree that you will make your financial records related to management and use of the Funding Amount available to FCC at reasonable times. (d) Unused funding to be returned to FCC: You understand and agree that time is of the essence of this Agreement and agree to return any part of the Funding Amount that has not been used to pay for expenditures related directly to the Project to FCC. (e) Reporting on completion: Upon completion of the Project, you agree to provide FCC with a Certificate of Project Completion in a form acceptable to FCC, a final statement of cash inflows and outflows for the Project (including copies of invoices and receipts), and your narrative account of what was accomplished by the Project, including your confirmation that the Project was conducted in conformity with the terms of this Agreement. (f) No changes unless approved in writing: Any modification of the Project description, timeline or budget or alternative use of the Funding Amount must be agreed to by FCC in writing and in advance to be effective. 3 Recipient agrees to notify FCC of any change in status You agree to immediately notify FCC of any material change in your status (including changes to senior management, key personnel or directors), the Project, or anything else that could reasonably be perceived as affecting your ability to carry out the Page 110 of 131 13.c) Correspondence received October 21, 2013 from Donald C... Project or be otherwise eligible for the Funding Amount. 4 Recipient Representations and Warranties (a) FCC relies on the truth, authenticity and accuracy your representations and warranties in this Agreement to confirm your eligibility for the Funding Amount. You agree that the information you provided to FCC in support of your funding application is true and accurate and you know of no reason why you might be considered by others to be ineligible Select one of the options that best describes your status as a funding Recipient: ❑ Ze are the authorised representatives of a registered charitable organization within the meaning of the Income Tax Act of Canada ❑ IXVe are the authorised representatives of a registered not - for - profit corporation in good standing under the laws of Canada and have or will enter into a partnership agreement with a municipality where the municipality has agreed to: (i) Receive and administer the Funding Amount on our behalf; (ii) Ensure that the Funding Amount is used only for the Project; (iii) Maintain the financial records required by this Agreement; and (iv) Issue a receipt to FCC for the Funding Amount. I/We are the authorised representatives of a municipality. 5 Advertising and Promotion (a) You agree to cooperate with FCC in its advertising and promotion of the Project. This means that you will complete all of the advertising and promotion activities you described in your Funding Application. In addition you agree: (i) to ensure all advertising and promotions (for example: print, radio, TV, social media) relating to the Project prominently acknowledge the role and contribution of FCC; (ii) to provide FCC with reasonable notice of any and all media events concerning the Project and invite FCC to participate in all such events; (iii) to cooperate with FCC in any advertising and promotion plan FCC may have developed for the Project; and (iv) to provide FCC with photographs of the Project upon request. (b) You agree to affix or erect permanent signage recognizing the financial contribution of FCC to the Project as FCC may request. FCC may but is not required to bear the cost of such signage and FCC's contribution to the cost of signage must be made in writing. (c) You agree that you will make no use whatsoever of FCC's name, logo or initials without the express written consent of FCC. 6 Default and Remedies (a) You are required to comply with all the terms of this Agreement. It is a default and failure to comply if: (i) You fail to complete the Project by the agreed to completion date or you or fail to comply with any term of this Agreement, (ii) You use any part of the Funding Amount for a purposes other than for the Project; or (iii) FCC determines that any of the information you provided to FCC is false or misleading. (b) In case of a default, FCC is entitled to do any of the following: terminate this Agreement, withhold any part of the Funding Amount, decline to advance further instalments of the Funding Amount, demand immediate repayment of all or part of the Funding Amount, pursue any and all legal rights and remedies available to it to recover the Funding Amount, and contact any government authority or regulator to advise it of the default of the Recipient. 7 Limitation of Liability and Indemnification Page 111 of 131 13.c) Correspondence received October 21, 2013 from Donald C... (a) In no event will FCC be responsible for any direct, or indirect, or consequential damages sustained by the Recipient or any agent, howsoever caused. (b) The Recipient will indemnify and save harmless FCC -as well as its directors, officers, employees and agents -from and against all liability, claims, demands, losses, damages and actions including legal fees and disbursements, whatsoever and by whomever made for injury, death, environmental impact or property damage arising out of or in any way connected to the Project or FCC's funding under this Agreement. 8 Privacy Act and Access to Information Act (a) All personal information provided to FCC is protected under Canada's Privacy Act. (b) The Recipient acknowledges that FCC, as a federal Crown Corporation, is subject to the provisions of the Access to Information Act of Canada (the "Act ") , which provides a right of access to information in records under the control of government. As a result this Agreement and any associated materials may be required to be disclosed by FCC in order for FCC to comply with the provisions of that Act. 9 Conflict of interest (a) You shall ensure that no officer or any directing mind of the Recipient or its agent is: (i) an employee or director of FCC, (ii) an immediate family member of an employee or director of FCC, (iii) a member of the House of Commons, or (iv) a former federal public officeholder or servant governed by the Conflict of Interest Code for Members of the House of Commons and you shall ensure that no person described in this section shall be allowed to derive any financial advantage resulting from FCC's financial contributions under this Agreement. (b) You agree that you will immediately disclose to FCC without delay any actual or potential situation that may be reasonably interpreted as either a conflict of interest or a potential conflict of interest. 10 General (a) Entire agreement: This Agreement contains the entire agreement between the Recipient and FCC and supersedes all prior oral or written negotiations or agreements with respect to the same subject matter; (b) No assignment: The Recipient or its Agent is not permitted to assign any part of this Agreement to anyone without the written consent of FCC. (c) Governing law: This Agreement is governed by and interpreted according to the laws of Canada and of the Province of Saskatchewan. (d) Further assurances: The Recipient agrees to execute and deliver such further acts and do such things as FCC may reasonably request from time to time order give full effect to the purposes of this Agreement. (e) Counterparts: This Agreement may be executed in counterparts. Each counterpart will be deemed to be an original document and all of the counterparts will constitute one instrument notwithstanding the date of execution. A faxed or e- mailed scanned pdf- format copy of a signature of one Party will be deemed to be an original signature until such time as an original signature has been received by the other Party. 11 Notice Any notice which FCC or the Recipient may desire or be requested to serve upon each other, shall be served on any business day in writing, by facsimile, by email or in to the address set out below. A party's address for notice must be made by advising the other parties in writing: FCC FCC Community Investment 1800 Hamilton Street, Regina SK S4P 41_3 (306) 780 -8100 C o a g ri s p i ri t -e sp ritQ fc c -fa c. ca Oro Agricultural Society Your address Province Postal Code Email Page 112 of 131 13.c) Correspondence received October 21, 2013 from Donald C... Telephone Municiaplity of Oro Medonte Your Province Postal Code Telephone 12 Acknowledgement and Consent of Municipality (a) The undersigned municipality agrees to be bound by the terms of this Agreement and to act as the partner of the Recipient for the purposes of: (i) Receiving and administer the Funding Amount on behalf of the Recipient; (ii) Ensuring that the Funding Amount is used only for the Project; (iii) Maintain the financial records required by this Agreement; and (iv) Issuing a receipt for the Funding Amount to FCC I agree to the terms of this Agreement and confirm that I have the authority to legally bind the undersigned to the terms of this Agreement: Accepted on behalf of Oro Agricultural Society Signature Print Name Print Position I have authority to legally bind the Recipient Accepted on behalf of Municipality of Oro Medonte Signature Print Name Print Position I have authority to legally bind the corporation Accepted on behalf of Farm Credit Canada Brenda Stasuik Director, Corporate Social Responsibility I have authority to legally bind Farm Credit Canada Page 113 of 131 15A Being a By -Law to Authorize the Execution of a Municip... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE By -Law No. 2013 -210 Being a By -Law to Authorize the Execution of a Municipal Highway Agreement (Removal of the southerly half of County Road 49 /Memorial Avenue from Woodland Avenue west to the easterly limit of the off ramp of Highway 11, the southerly half of County Road 49 /Memorial Avenue from the westerly limit of Highway 11 to the curve in County Road 49 /Memorial Avenue where the road deviate from the limits of the City of Orillia, and that part of Memorial Avenue /Line 15 North commencing at the curve between Highway 11 South and Line 15 North continuing south to the off ramp of Highway 11 South) Between the Township of Oro - Medonte and the County of Simcoe WHEREAS Section 9 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, grants municipalities the powers of a natural person for many purposes including the execution of agreements; AND WHEREAS Section 52(4) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, permits an upper -tier municipality to remove a highway from its highway system; AND WHEREAS Section 52(5) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, causes the removed highway to come under jurisdiction of the lower -tier municipality in which the highway is located; AND WHEREAS as a result of the County of Simcoe Transportation Master Plan, the County of Simcoe has identified highways which no longer met the requirements of a County Road and has been identified to be removed from the County's Highway System. AND WHEREAS Council of the Township of Oro - Medonte adopted Motion No. C121205 -13, at its December 5, 2012 meeting, to enter into the Municipal Highway Agreement with the County of Simcoe to accept County Road 49 from Woodland Drive to Highway 11, as a Municipal Road. AND WHEREAS Simcoe County Council, at its June 25, 2013 meeting, adopted By- Law No. 6280 to enter into a Municipal Highway Agreement with the Township of Oro - Medonte to remove from the County's highway system that portion of County Road 49 /Memorial Avenue and Line 15 North in Oro - Medonte, as described in Schedule "A" to the Municipal Agreement attached ( "Identified Highway "). NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: THAT the Mayor and Clerk be authorized to execute the Municipal Highway Agreement (Removal of the southerly half of County Road 49 /Memorial Avenue from Woodland Avenue west to the easterly limit of the off ramp of Highway 11, the southerly half of County Road 49 /Memorial Avenue from the westerly limit of Highway 11 to the curve in County Road 49 /Memorial Avenue where the road deviate from the limits of the City of Orillia, and that part of Memorial Avenue /Line 15 North commencing at the curve between Highway 11 South and Line 15 North continuing south to the off ramp of Highway 11 South) with the Township of Oro - Medonte attached hereto as Schedule "A" and forming part of this By -Law. Page 114 of 131 15.a) Being a By -Law to Authorize the Execution of a Municip... AND THAT this by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 13TH DAY OF NOVEMBER, 2013. Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 115 of 131 15.a) Being a By -Law to Authorize the Execution of a Municip... ao o .y P� cOV � � sE� pO0 /Vi y`Mo OF MUNICIPAL HIGHWAY AGREEMENT (Removal of the southerly half of County Road 49 /Memorial Avenue from Woodland Avenue west to the easterly limit of the off ramp of Highway 11, the southerly half of County Road 49 /Memorial Avenue from the westerly limit of Highway 11 to the curve in County Road 49 /Memorial Avenue where the road deviate from the limits of the City of Orillia, and that part of Memorial Avenue /Line 15 North commencing at the curve between Highway 11 South and Line 15 North continuing south to the off ramp of Highway 11 South from the County of Simcoe Highway System) BETWEEN: THE CORPORATION OF THE COUNTY OF SIMCOE "County" -and - THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE "Township" Page 116 of 131 15.a) Being a By -Law to Authorize the Execution of a Municip... Table of Contents RECITALS.............................................................................. ..............................3 1. COMPLIANCE WITH SECTION 270 ........................... ..............................4 2. COUNTY BY -LAW ....................................................... ..............................4 3. REMOVAL DATE ......................................................... ..............................4 4. MAINTENANCE ........................................................... ..............................4 5. ON -GOING CO- OPERATION ...................................... ..............................5 6. ASSUMPTION OF OBLIGATIONS .............................. ..............................5 7. CORRECTION OF TITLE ISSUES .............................. ..............................5 8. PAYMENT .................................................................... ..............................5 9. INSURANCE ................................................................ ..............................6 10. ASSUMPTION OF LIABILITY ...................................... ..............................7 11. INDEMNITY ................................................................. ..............................7 12. ENTIRE AGREEMENT ................................................ ..............................7 13. NO MODIFICATION ..................................................... ..............................7 14. SEVERABILITY ............................................................ ..............................7 15. RECITALS .................................................................... ..............................7 16. NOTICES ..................................................................... ..............................7 17. INTERPRETATION OF AGREEMENT ........................ ..............................8 18. FURTHER ASSURANCES .......................................... ..............................9 19. WAIVER ....................................................................... ..............................9 20. GOVERNING LAW ...................................................... ..............................9 21. SCHEDULES ............................................................... ..............................9 22. BINDING ...................................................................... ..............................9 23. EFFECTIVE DATE ...................................................... .............................10 SCHEDULE "A" - LEGAL DESCRIPTION OF IDENTIFIED HIGHWAYS ..........11 SCHEDULE "B" - DRAFT COUNTY OF SIMCOE BYLAW FOR THE REMOVAL OF HIGHWAYS FROM THE COUNTY OF SIMCOE HIGHWAY SYSTEM........ 12 Page 117 of 131 15.a) Being a By -Law to Authorize the Execution of a Municip... MUNICIPAL HIGHWAY AGREEMENT (Removal of the southerly half of County Road 49 /Memorial Avenue from Woodland Avenue west to the easterly limit of the off ramp of Highway 11, the southerly half of County Road 49 /Memorial Avenue from the westerly limit of Highway 11 to the curve in County Road 49lMemorial Avenue where the road deviate from the limits of the City of Orillia, and that part of Memorial Avenue /Line 15 North commencing at the curve between Highway 11 South and Line 15 North continuing south to the off ramp of Highway 11 South from the County of Simcoe Highway System) BETWEEN: THE CORPORATION OF THE COUNTY OF SIMCOE "County" - and - THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE "Township" Collectively "the Parties" RECITALS The County's highway system consists primarily of two lane arterial highways, which move the traffic through the County, providing direct access to major residential, commercial and industrial centres, both within and outside the County, as well as serving the needs of the residents that live along the County's highways. As a result of the County of Simcoe Transportation Master Plan, the County has identified highways which are no longer required to be included in the County's highway system. The identified highways within the Township of Oro - Medonte are County Road 49 /Memorial Avenue and Memorial Avenue /Line 15 North, which are more particularly described in Schedule "A" attached ( "Identified Highways "). 3 Page 118 of 131 15.a) Being a By -Law to Authorize the Execution of a Municip... Section 52(4) of the Municipal Act, 2001, S.O. 2001, c.25 ( "Municipal Act") authorizes an upper -tier municipality to remove highways from its highway system, and place them under the jurisdiction of a lower tier municipality. The Parties have entered into this agreement ( "Agreement ") to set out the terms upon which the Parties have agreed to the County removing the Identified Highways from the County's highway system and placing them under the jurisdiction of the Township. NOW THEREFORE in consideration of the County and the Township agreeing to the terms of this Agreement and the County agreeing to remove the Identified Highway's from the County's highway system and placing them under the jurisdiction of the Township, and the Township and County agreeing to maintenance responsibilities for the Identified Highways, the Parties agree as follows: 1. COMPLIANCE WITH SECTION 270 1.1. The County and the Township will be responsible for complying with any terms of their respective policies under section 270 of the Municipal Act which would apply to the Identified Highways being removed from the County's highway system. 2. COUNTY BY -LAW 2.1. County staff will present a by -law to County Council, substantially in the form set out in Schedule "B" attached, pursuant to section 52 of the Municipal Act to remove the Identified Highways from the County's highway system and place them under the jurisdiction of the Township. 3. REMOVAL DATE 3.1. The County and the Township agree that the Identified Highways shall be removed from the County's highway system and placed under the jurisdiction of the Township thirty (30) days after passage of a by -law substantially in the form set out in Schedule B, and after execution of this Agreement by both Parties. 4. MAINTENANCE 4.1. The County shall remain responsible for non - winter maintenance of the Identified Highways to the County's maintenance standards until the Removal Date herein at which time the Township will assume responsibility for all non - winter maintenance. 4.2. The Parties acknowledge that there is an existing Road Maintenance Agreement between the County and the City of Orillia which deals with winter maintenance of the Identified Highways. The Parties further 4 Page 119 of 131 15.a) Being a By -Law to Authorize the Execution of a Municip... acknowledge that this Road Maintenance Agreement provides that from November 1 to April 15 the County provides winter maintenance on certain roads located within the City of Orillia in exchange for the City of Orillia providing winter maintenance on the Identified Highways. The County agrees that it will continue to be responsible for winter road maintenance for the roads within the existing Road Maintenance Agreement for one (1) additional winter season after the removal date herein, and the City of Orillia will retain responsibility for winter maintenance of the Identified Highways from the removal date herein forward until a new Agreement is entered into between the Township of Oro - Medonte and the City of Orillia, which will not involve the County as a party. 5. ON -GOING CO- OPERATION 5.1. The County agrees to share with the on the Identified Highways including, maintenance. 6. ASSUMPTION OF OBLIGATIONS Township all information that it has, but not limited to, ownership, and 6.1. The Township agrees to assume all obligations, financial or otherwise, in relation to all agreements currently in place between the County and any other party, affecting the Identified Highways, including but not limited to agreements with Canadian Pacific Railway, Trans Canada Pipeline, any utility provider or any other party, as of the Removal Date set out in this Agreement. 7. CORRECTION OF TITLE ISSUES 7.1. The County agrees to assist the Township in all respects required to identify and correct any title issues, relating to the highways to be removed from the County's highway system. The County further agrees that it will complete all title searches required and identify all title issues, and co- ordinate the rectification of any title issues, so that good title can be obtained by the Township, with the County directing that the title work will be completed by their solicitors and surveyors. 8. PAYMENT 8.1. The County shall pay all costs to identify and correct all title issues. The County shall pay 100% of the costs for all work required to effect the removal of the Identified Highways from the County's highway system, including but not limited to, all County of Simcoe legal costs, and surveying costs. V Page 120 of 131 15.a) Being a By -Law to Authorize the Execution of a Municip... 8.2. The Township is 100% responsible for their own legal costs should they utilize the services of their own lawyer during the negotiation of this Agreement or at any time during the process of completing the terms of this Agreement. 9. INSURANCE 9.1. The County will continue to insure the Identified Highways until the later of the Removal Date or the date upon which all Maintenance obligations of the County have terminated, pursuant to this Agreement. 9.2. The Township shall obtain insurance coverage for the Identified Highways as of the earlier of the Removal Date set out herein, or the date upon which any Maintenance obligations are assumed by the Township pursuant to this Agreement. 9.3. In the event that Maintenance obligations for the Township commence prior to the Removal Date the Township shall comply with the following insurance provisions: 9.3.1. The Township shall provide to the County, on or prior to the execution of this Agreement, a suitable policy of general municipal liability insurance coverage and a certificate of insurance, for the Identified Highways for the agreed upon maintenance period, naming the County as an additional insured in an amount sufficient to cover liabilities that may arise in connection with the maintenance and repair obligations imposed by this Agreement, and in accordance with good municipal practice. This coverage shall be for a minimum of $5,000,000.00, and shall be satisfactory to the County for the purpose of indemnifying the County from any loss arising from claims or damages, injury or otherwise in connection with the work done by or on behalf of the Township. 9.3.2. The insurance policy shall contain a cross - liability and severability of interest clause, and shall name the County as an additional insured. 9.3.3. The insurance policy shall contain a thirty (30) days notice cancellation. 9.3.4. The Insurance policy shall be maintained in full force and effect by the Township until all maintenance responsibility for the Identified Highways become the County's responsibility. 9.3.5. The issuance of the insurance policy shall not be construed as relieving the Township from any liability or responsibility for any claims in excess of the policy limits and the County may in their sole discretion require a greater minimum amount. 6 Page 121 of 131 15.a) Being a By -Law to Authorize the Execution of a Municip... 10. ASSUMPTION OF LIABILITY 10.1 The Township agrees to assume liability for all matters that arise after the Effective Date and for all matters that may arise in the future in relation to any claim or possible claim for any incident that may have occurred prior to the Effective Date. 11. INDEMNITY 11.1. The Township hereby indemnifies and saves harmless the County from and against all liability, losses, damages or costs whatsoever which may have arisen in the past or which may arise in the future, either directly or indirectly by reason of any act, neglect or refusal of the part of the Township, its servants, employees, contractors and agents, in the performance or partial performance or the failure to perform and carry out any obligation imposed or assumed pursuant to this Agreement. 12. ENTIRE AGREEMENT 12.1. This agreement shall constitute the entire agreement between the Parties pertaining to the subject matter thereof. 13. NO MODIFICATION . 13.1. No modification of, or amendment to this Agreement shall be valid or binding unless set forth in writing and duly executed by the Parties hereto. 14. SEVERABILITY 14.1. The County and the Township agree that all covenants contained in this Agreement shall be severable unless specifically stated otherwise herein, and that should any covenant or condition in this Agreement be declared invalid or unenforceable by a Court of competent jurisdiction, the remaining covenants and the remainder of the Agreement shall remain valid and not terminate thereby. 15. RECITALS 15.1. The County and the Township agree that all recitals are deemed to be true, and shall be incorporated as terms of the Agreement. 16. NOTICES 16.1. Where this Agreement requires notice to be delivered by one party to the other, such notice shall be in writing and delivered either personally, by facsimile transmission, email or by courier from one party to the other at their addresses noted below. Such notice shall be deemed to have been 7 Page 122 of 131 15.a) Being a By -Law to Authorize the Execution of a Municip... given, if by personal delivery, on the date of delivery, and if by facsimile transmission, or email on date of delivery with electronic confirmation of receipt obtained, and if by courier, on the second (2 "d) business day following the sending thereof which for the purposes of this Agreement shall be deemed to exclude Saturdays, Sundays and statutory holidays: County: County of Simcoe Administration Centre 1110 Highway 26 Midhurst, Ontario LOL 1X0 Attention: Jim Hunter, Director Transportation Construction Brenda Clark, County Clerk Fax: 705 - 727 -7984 Tel: 705 - 726 -9300 Email: Jim.Hunter @simcoe.ca Email: Brenda. Clark @simcoe.ca Township: Township of Oro - Medonte 148 Line 7 South Oro, Ontario LOL 2X0 Attention: Jerry Ball, Director Transportation & Environmental Services Doug Irwin, Clerk Fax: 705 - 487 -0133 Tel 705- 487 -2171 Email: jball @oro- medonte.ca dirwin @oro - medonte.ca Addresses, telephone and fax numbers and email addresses may be changed by written notice to the parties. 17. INTERPRETATION OF AGREEMENT 17.1. The headings, sections, suhsections, and clauses are inserted for convenience of reference only, and shall not affect the construction or interpretation of this Agreement. 17.2. This Agreement shall be construed with all changes in number and gender as may be required by the context. E:7 Page 123 of 131 15.a) Being a By -Law to Authorize the Execution of a Municip... 17.3. Reference herein to any statute or any provision thereof shall include such statute or provision thereof as amended, revised, re- enacted and /or consolidated from time to time and any successor statute thereto. 17.4. All obligations herein contained, although not expressed to be covenants, shall be deemed to be covenants. 17.5. Whenever a statement or provision in this Agreement is followed by words denoting inclusion or example and then a list of or reference to specific items, such list or reference shall not be read so as to limit the generality of that statement or provisions, even if words such as "without limiting the generality of the foregoing" do not precede such list or reference. 18. FURTHER ASSURANCES 18.1. The County and Township shall execute such further and other documents, as required to affect the provisions of this Agreement. 19. WAIVER - 19.1. The failure of the County at any time to require performance by the Township of any obligation under this Agreement shall in no way affect its right thereafter to enforce such obligation, nor shall the waiver by the County of the performance of any obligation hereunder be taken or be held to be a waiver of the performance of the same or any other obligation hereunder at any later time. The County shall specifically retain its rights at law to enforce this Agreement. 20. GOVERNING LAW 20.1. This Agreement shall be governed by and has been construed in accordance with the laws of the Province of Ontario and shall be treated in all respects as an Ontario contract. 21. SCHEDULES 21.1. The following attached Schedules form part of this Agreement: Schedule "A" — Legal Description of the Identified Highways Schedule "B" — Draft County of Simcoe Bylaw for the Removal of Highways from the County of Simcoe Highway System 22. BINDING 22.1. This agreement shall be binding upon and enure to the benefit of the Parties to this agreement and their respective administrators, successors and assigns. 0 Page 124 of 131 15.a) Being a By -Law to Authorize the Execution of a Municip... 23. EFFECTIVE DATE 23.1. This Agreement is effective from the date that it is executed by the County and the Township. THE PARTIES HAVE SIGNED THIS AGREEMENT ON THE DATES SET OUT BELOW: DATE: ��° THE CORPORATION OF THE COUNTY OF SIMCOE AUTHORIZED BY BY-LAW NO= PASSED BY THE COUNCIL OF THE CORPORATION OF THE COUNTY OF SIMCOE ON-JL "' 06, 2013 DATE: Cal Patterson, Warden L i" // &J"'„ Brenda Clark, County Clerk We have authority to bind the corporation. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Harry Hughes, Mayor Doug Irwin, Director, Corporate Services /Clerk We have authority to bind the corporation. 10 Page 125 of 131 15.a) Being a By -Law to Authorize the Execution of a Municip... SCHEDULE "A" -- LEGAL DESCRIPTION OF IDENTIFIED HIGHWAYS` All of PIN 58566- 0101(LT) Road Allowance between Concessions 1 & 2, formerly South Orillia between R0841536 & South limit of Lot 12, Concession 2; Part of Lot 1, RCP 1720, formerly South : Orillia; Part Lot 13 -14, Concession 1, formerly South Orillia as IN R0769239; AKA King's Highway 11 B, Highway No 7183, all in the Township of Oro- Medonte, County of Simcoe All of PIN 58566 -0102 (LT) Part of Lot 1, RCP 1720, formerly South Orillia, as in R01412275 all in the Township of Oro- Medonte, County of Simcoe All of PIN 58566 -0103 (LT) Block A Plan 1349, formerly South Orillia, Township of Oro - Medonte, County of Simcoe All of PIN 58566 -0104 (LT) Part Jamieson Drive, Plan 1349, formerly South Orillia, Jamieson Crescent, (formerly Jamieson Drive) as in R01412275 between Lots 2 & 4, RCP1720, Township of Oro- Medonte, County of Simcoe All of PIN 58566 -0257 (LT) Block B, Plan 1349, formerly South Qrillia; Part Jamieson Drive, Plan 1349, formerly South Orillia, Jamieson Crescent `(formerly Jamieson Drive) as in R01412275 abutting Lot 8, Plan RCP1720, Township of Oro- Medonte, County of Simcoe All of PIN 58566 -0258 (LT) Block C, Plan 1349, formerly South Orillia Part Mary Street, Plan 1349, formerly South Orillia, as in R01412275, Township of Oro- Medonte, County of Simcoe Part of PIN 58569 -0001 (LT) Part of Lot 12, Concession 2, formerly South Orillia, being Part 2, Plan 51R-39022, Township of Oro - Medonte, County of Simcoe Part of PIN 58570 -0002 (LT) Part of Lot 12, Concession 2, formerly South Orillia, as in R077066 known as Highway 11 B lying North of Lot 13, Concession 2, being Part 2, Plan 51R- 39021, Township of Oro - Medonte, County of Simcoe 11 Page 126 of 131 15.a) Being a By -Law to Authorize the Execution of a Municip... SCHEDULE "B" — DRAFT COUNTY OF SIMCOE BYLAW FOR THE REMOVAL OF HIGHWAYS FROM THE COUNTY` OF SIMCOE _HIGHWAY SYSTEM BY -LAW NO. OF THE CORPORATION OF THE COUNTY OF SIMCOE A By -law of The Corporation of the County of Simcoe ( "County ") to remove an upper- tier highway from the County highway system and have it come under the jurisdiction of, and form part of the highway system for the Corporation of the Township of Oro - Medonte ( "Township, "). WHEREAS Section 9 of the Municipal Act, 2001, S.O. 2001, c.25 grants municipalities the powers of a natural person for many purposes including the execution of agreements. AND WHEREAS Section 52(4) of the Municipal Act, 2001, S.O. 2001, c.25 permits an upper -tier municipality to remove a highway from its highway system. AND WHEREAS Section 52(5) of the Municipal Act, 2001, S.O. 2001, c.25 causes the removed` highway to be come under jurisdiction of the lower -tier municipality in which the highway is located. AND WHEREAS By the adoption of Committee Item No. dated , County Council deems it appropriate to remove from the County's highway system that portion of County Road 49 /Memorial Avenue and Line 15 North in Oro- Medonte,' as described in Schedule "A" attached ( "Identified Highways "). NOW THEREFORE the Council of The Corporation of the County of Simcoe enacts as follows: 1. THAT the County has agreed to enter into a Municipal Highway Agreement (Removal of the southerly half of County Road 49 /Memorial Avenue from Woodland Avenue west to the easterly limit of the off ramp of Highway 11, the southerly half of County Road 49 /Memorial` Avenue from the westerly limit of Highway 11 to the curve in County Road 49 /Memorial Avenue where the road deviate from the limits of the City of Orillia, and that part of Memorial Avenue /Line 15 North commencing at the curve between Highway 11 South and Line 15 North continuing south `. to the off ramp of Highway 11 South)" (the Municipal Highway Agreement) with the Township in the form and content as set out in Schedule B attached. `12 Page 127 of 131 15.a) Being a By -Law to Authorize the Execution of a Municip... 2. AND THAT the Indentified Highways as set out in Schedule A attached, be removed from the County's highway system so that they will come under the jurisdiction of the Township thirty (30) days afer passage of this by -law and after execution of the Agreement by both parties. 3. AND THAT the County will remain responsible for all non - winter maintenance of the Identified Highways as set out in the Municipal Highway Agreement attached as Schedule B. 4. AND THAT the Warden and County Clerk are hereby authorized to take all necessary actions to carry out the provisions of this by -law including the execution of any and all documents to finalize this matter. 5. AND THAT all recitals and Schedules "A" and "B attached, form part of this By -law. 6. AND THAT this By -law shall come into force and take effect immediately upon the approval of County Council. By -law read a first time and taken as read a second and third time and finally enacted this day of 20 Cal Patterson, Warden Brenda Clark, County Clerk 13 Page 128 of 131 15.a) Being a By -Law to Authorize the Execution of a Municip... SCHEDULE "A" TO COUNTY OF SIMCOE BYLAW IDENTIFIED HIGHWAYS All of PIN 58566 -0101 (LT) Road Allowance between Concessions 1 & 2, formerly South. Orillia between R0841536 & South limit of Lot 12, Concession 2; Part of Lot 1, RCP 1720, formerly South Orillia; Part Lot 13 -14, Concession 1, formerly South Orillia as IN R0769239; ' AKA King's ,Highway 11B, Highway No 7183, all in the Township of Oro- Medonte, County of Simcoe All of PIN 58566 -0102 (LT) Part of Lot 1, RCP 1720,; formerly South Orillia, as in R077066, except R0769239, all in the Township of Oro- Medonte, County of Simcoe All of PIN 58566 -0103 (LT) Block A, Plan 1349, formerly South Orillia, Township of Oro- Medonte, County of Simcoe All of PIN 58566 -0104 (LT) Part Jamieson Drive, Plan 1349, formerly South Orillia, Jamieson Crescent, (formerly Jamieson Drive) as in 801412275, between Lots 2 & 4, RCP1720, Township of Oro- Medonte, County of Simcoe All of PIN 58566 -0257 (LT) Block B, Plan 1349, formerly South Orillia; Part Jamison Drive, Plan 1349, formerly South Orillia, Jamieson Crescent (formerly Jamieson Drive) as in 801412275 abutting Lot 8, Plan RCP1720, Township of Oro- Medonte, County of Simcoe All of PIN 58566 -0258 (LT) Block C, Plan 1349, formerly South Orillia; Part Mary Street,'' Plan 1349, formerly South Orillia, as in RO1412275, Township of Oro - Medonte, County of Simcoe Part of PIN 58569 -0001 (LT) Part of Lot 12, Concession 2, formerly South Orillia, being Part 2, Plan 51R-39022, Township of Oro - Medtonte, County of Simcoe Part of PIN 58570 -0002 (LT) Part of Lot 12, Concession 2, formerly South Orillia, as in R077066, known as Highway 11 B lying North of Lot 13, Concession 2, being Part 2, Plan 51R- 39021, Township of Oro- Medonte, County of Simcoe 14 Page 129 of 131 15.a) Being a By -Law to Authorize the Execution of a Municip... SCHEDULE "B" TO COUNTY OF SIMCOE BYLAW MUNICIPAL HIGHWAY AGREEMENT F: \SE \COUNTY OF SIMCOE \e1238 - Road Exchange Transfer Oro Medonte \Municipal Highway Agreement \Municipal Road Agreement Removing CR49. Nov.29doc.doc 15 Page 130 of 131 18.a) Being a by -law to confirm the proceedings of the Counc... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2013 -209 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, November 13, 2013 WHEREAS Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By -Law, unless the municipality is specifically authorized to do otherwise; AND WHEREAS The Council of The Corporation of the Township of Oro - Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By -Law; NOW THEREFORE the Council of The Corporation of the Township of Oro - Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, November 13, 2013, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro - Medonte. 3. That the Mayor /Chair and Clerk /Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by -law shall come into force and take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 13TH DAY OF NOVEMBER, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 131 of 131