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05 01 2013 Council AgendaPage THE TOWNSHIP OF ORO- MEDONTE y, COUNCIL MEETING AGENDA COUNCIL CHAMBERS Townshipo� Wednesday, May 1, 2013 Prow Heritage, Exciting Future 9:00 a.m. - Closed Session 9:30 a.m. - Open Session 1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION: 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. 3. DISCLOSURE OF PECUNIARY INTEREST: 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Simcoe Road, Plan 589). d) Robin Dunn, CAO, re: Labour relations /employee negotiations (Collective Agreement) [from the April 25, 2013 HR Committee meeting]. e) Jerry Ball, Director of Transportation and Environmental Services re: Litigation affecting the municipality (West 1/2 Lot 11, Concession 8). f) Shawn Binns, Director of Recreation and Community Services re: Acquisition /disposition of land (Parkland Acquisition). [Addenda] 5. MINUTES OF COUNCIL AND COMMITTEES: 5 -24 a) Minutes of Council meeting held on Wednesday, April 24, 2013. 25 -28 b) Minutes of Human Resources Committee meeting held on Thursday, April 25, 2013. 29 -33 c) Minutes of Special Council meeting held on Thursday, April 25, 2013. 34 -35 d) Minutes of Recreation Technical Support Group meeting held on Thursday, April 25, 2013. 6. RECOGNITION OF ACHIEVEMENTS: None. Page 1 of 237 Council Meeting Agenda - May 1, 2013. Page 7. PUBLIC MEETINGS: 36 -37 a) 10:00 a.m. Proposed Amendment to the Zoning By -Law, Part of Lot 23, Concession 6 (Oro), Township of Oro - Medonte, 480 Line 6 South, 2013 -ZBA- 07, Piotrowski. 38 -39 b) 10:00 a.m. Proposed Amendment to the Zoning By -Law, Part of Lot 25, Concession 5 (Oro), Township of Oro - Medonte, 767 Line 4 South, 2013 -ZBA- 08, Piotrwski. 40 -41 c) 10:00 a.m. Proposed Amendment to the Zoning By -Law, Part of Lot 1, Concession 14 ( Medonte), Township of Oro - Medonte, 9110 Highway 12 West, 2013 - ZBA -04, Uppal - Withdrawn During Meeting. 42 -43 d) 10:00 a.m. Proposed Amendment to the Zoning By -Law, Part of Lot 25, Concession 8 (Oro), Township of Oro - Medonte, 703 Line 7 South, 2013 -ZBA- 03, St. John the Baptist Church - Withdrawn During Meeting. 8. DEPUTATIONS: None. 9. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 10. REPORTS OF MUNICIPAL OFFICERS: 44 -53 a) Report No. DS2013 -23, Andria Leigh, Director of Development Services re: Heidi's Official Plan and Zoning By -law Amendments 2011- OPA -05 and 2011- ZBA -17, By -laws 2013 -061 to Adopt Amendment No 33 to the Township's Official Plan, and By -law 2013 -062 Zoning By -law Amendment for 3982 Highway 11 ( Heidi's RV Campground) [to be distributed at meeting] [Deferred from April 24, 2013 meeting; Refer to Items 15b) and c)]. 54 -58 b) Report No. DS2013 -26, Andria Leigh, Director of Development Services re: South Shore Isabella Estates Inc., (2008- SUB -01) - Subdivision Agreement for Merrington Avenue Development [Refer to Item 15d)]. 59 -64 c) Report No. CS2013 -07, Doug Irwin, Director of Corporate Services /Clerk, re: Municipal Law Enforcement Occurrence Report January-March 2013. 65 -128 d) Shawn Binns, Director of Recreation and Community Services, re: 2013 Grant & Subsidy Requests Budget Allocation. e) Jerry Ball, Director of Transportation and Environmental Services re: Hydro Line Relocation, Line 4 North - Deferred. 11. REPORTS OF MEMBERS OF COUNCIL: None. 12. CONSENT AGENDA: 129 a) Announcements of Interest to the Public: 1. Oro - Medonte Horticultural Society, Spring Plant Sale, Saturday, May 25, Page 2 of 237 Council Meeting Agenda - May 1, 2013. Page 12. CONSENT AGENDA: 2013, 10:00am, Oro - Medonte Fairgrounds /Old Town Hall, Line 7 North and 15/16 Sideroad East. 130 b) Correspondence dated April 16, 2013 from Marci Csumrik, Chair, Orillia & Area Physician Recruitment & Retention re: Letter of Appreciation. Staff Recommendation: Receive. 131 -133 c) Correspondence dated April 18, 2013 from Mike Neumann, Project Director, Ainley & Associates Limited re: County of Simcoe, Widening to Three Lanes - Addition of Truck Lanes and Intersection Improvements, Class Environmental Assessment, Notice of Commencement, County Road 22, Lines 3 and 4 North, Township of Oro - Medonte. Staff Recommendation: Receive. 134 -168 d) Minutes of the Severn Sound Environmental Association (SSEA) meeting held on January 17, 2013 and reports of SSEA meeting held on April 19, 2013. Staff Recommendation: Receive. 169 e) Correspondence dated April 11, 2013 from Julie Moscato, Manager, Program Development Section, External Relations Branch, Ministry of Community Safety and Correctional Services re: 2012 -2014 Court Security Prisoner Transportation (CSPT) Program. Staff Recommendation: Receive. 13. COMMUNICATIONS: None. 14. NOTICE OF MOTIONS: None. 15. BY -LAWS: 170 -171 a) By -Law No. 2013 -019 A By -law to Name, Assume and Establish Highways Within the Township of Oro - Medonte, Bachly Avenue, Plan 51 M -679, Jennett Drive, Plan 51 M -679, Brechin Crescent, Plan 51 M -679, Boyd Crescent, Plan 51 M -679. 172 -180 b) By -Law No. 2013 -061 A By -Law to Adopt Amendment No. 33, 3982 Highway 11 (Heidi's RV Campground) [to be distributed at meeting]. 181 -182 c) By -Law No. 2013 -062 183 -236 d) By -Law No. 2013 -065 A By -Law for Zoning By -Law Amendment, 3982 Highway 11 (Heidi's RV Campground) [to be distributed at meeting]. Being a By -law to Authorize the Execution of a Subdivision Agreement between the Corporation of the Township of Oro - Medonte and South Shore Isabella Estates Inc. Page 3 of 237 Page Council Meeting Agenda - May 1, 2013. 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17. CLOSED SESSION ITEMS (UNFINISHED ITEMS): 18. CONFIRMATION BY -LAW: 237 a) By -Law No. 2013 -066 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, May 1, 2013. 19. ADJOURNMENT: a) Motion to Adjourn. Page 4 of 237 5a) Minutes of Council meeting held on Wednesday, April ... "r% Tcslmoshop oaf f # lyrurrd Hrrirrr���, C.t.ririu� Fr�rurr Wednesday, April 24, 2013 THE TOWNSHIP OF ORO- MEDONTE REGULAR COUNCIL MEETING MINUTES Council Chambers 2010-2014 Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Kelly Meyer Councillor Marty Lancaster Councillor John Crawford Councillor Dwight Evans NCIL TIME: 6:35 p.m. Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Present: Corporate Services /Clerk; Jerry Ball, Director of Transportation and Environmental Services; Shawn Binns, Director of Recreation and Community Services; Hugh Murray, Fire Chief; Derek Witlib, Manager, Planning Services Also Calvin Crocker, Jackie Crocker, Sue Roehner, Dave Birnie, Markus Present: Schneider, Vicki Douglass, Glen Douglass, Ann Truyens, Allan & Vicki Palmer, Edna Caldwell 1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. Page 1 of 20 Page 5 of 237 5a) Minutes of Council meeting held on Wednesday, April ... Council Meeting Minutes — April 24, 2013. 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. C130424 -1 Moved by Crawford, Seconded by Evans Be it resolved that the agenda for the Council meeting of Wednesday, April 24, 2013 be received and adopted as amended to defer Items: a) Motion to go In Closed Session. Motion No. C130424 -2 Moved by Meyer, Seconded by Hough Be it resolved that we do now go in Closed Session at 6:36 p.m. to discuss • personal matters affecting an identifiable individual. Carried. Page 2 of 20 Page 6 of 237 5a) Minutes of Council meeting held on Wednesday, April ... Council Meeting Minutes — April 24, 2013. b) Motion to Rise and Report. Motion No. C130424 -3 Moved by Evans, Seconded by Crawford c) Doug Irwin, Director of Corporate Services /Clerk re: Personal matters about an identifiable individual (Recreation Technical Support Group Applications). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk. Motion No. C130424 -4 Moved by Hough, Seconded by Meyer qft Page 3 of 20 Page 7 of 237 5a) Minutes of Council meeting held on Wednesday, April ... Council Meeting Minutes — April 24, 2013. d) Robin Dunn, CAO re: Personal matters about an identifiable individual (Complaint). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk. Motion No. C130424 -5 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That the confidential correspondence dated April Dunn, CAO re: Personal matters about an identi- received. 2. And That the CAO proceed as outlined. '04 19, 2013 and presented by Robin able individual (Complaint) be 5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM 6. MINUTES OF COUNCIL AND COMMITTEES: a) Minutes of Council meeting held on Wednesday April 10, 2013. Motion No. C130424 -6 Moved by Meyer, Seconded by Hough Carried. INTEREST: Be it resolved that the draft minutes of the Committee of Adjustment meeting held on Thursday, April 18, 2013 be received. Carried. Page 4 of 20 Page 8 of 237 5a) Minutes of Council meeting held on Wednesday, April ... Page 9 of 237 5a) Minutes of Council meeting held on Wednesday, April ... Council Meeting Minutes — April 24, 2013. 10.REPORTS OF MUNICIPAL OFFICERS: Motion No. C130424 -12 40 Moved by Hough, Seconded by Meyer Be it resolved 1. That Report No. RC2013 -08, Shawn Binns, Director of Recreation and Community Services re: Township Draft Policy, re: Grant /Subsidy Requests from Community Organizations be received and adopted. 2. And That the draft Policy re: Grant /Subsidy Requests from Community Organizations be adopted and numbered accordingly. Carried. Page 6 of 20 Page 10 of 237 5a) Minutes of Council meeting held on Wednesday, April ... Council Meeting Minutes — April 24, 2013. Motion No. C130424 -1 Moved by Hough, Seconded by Meyer Page 7 of 20 Page 11 of 237 5a) Minutes of Council meeting held on Wednesday, April ... Council Meeting Minutes — April 24, 2013. Be it resolved 1. That Report No. DS2013 -21, Andria Leigh, Director of Development Services re: Zoning By -law Amendment 2013 - ZBA -02 (Barb & Kris McKay) be received and adopted. 2. That Zoning By -law Amendment Application 2013 - ZBA -02 for Township of Oro - Medonte, being on Schedule 'A5' to Zoning By -law 97 -95, as amended, is hereby further amended by changing the zone symbol applying to the land located in Lots 70 -72, Plan 798, Concession 8, 7 Symond Avenue, in the former geographic Township of Oro, now in the Township of Oro - Medonte, from the Shoreline Residential and unzoned to the Shoreline Residential Exception 226 (SR *226) as shown on Schedule 'A' of draft By -Law No. 2013 -059. 3. That the appropriate By -law be brought forward for Council's consideration. 4. And That the applicant be notified of Council's decision under the Director of Development Services' signature. Carried. Page 8 of 20 Page 12 of 237 5a) Minutes of Council meeting held on Wednesday, April ... Council Meeting Minutes — April 24, 2013. h) Report No. DS2013 -22, Andria Leigh, Director of Development Services re: Proposed Zoning By -law Amendment Application 2012 - ZBA -16 ( Pintar), Concession 8, North Part of Lot 8, 4128 Line 8 North, Township of Oro - Medonte [Refer to Item 15i)]. Motion No. C130424 -17 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That Report No. DS 2013 -022, Andria Leigh, Director of Development Services re: Zoning By -law Amendment Application 2012- ZBA -16 for Marjeta Pintar, Concession 8, North Part of Lot 8, 4128 Line 8 North, Township of Oro - Medonte, be received and adopted. 2. That Zoning By -law Amendment Application 2012 - ZBA -16 for Marjeta Pintar to amend Zoning By -law 97 -95 as amended, for the lands described as Concession 8, North Part of Lot 8, 4128 Line 8 North, on Schedule A21 from the Agricultural /Rural (A /RU) and Environmental Protection (EP) Zones to Agricultural /Rural Exception 227 Holding (A /RU *227(H)) and Environmental Protection (EP) Zones to permit a Class B dog kennel be approved by Council. 3. That the appropriate by -law be brought forward for Council's consideration. 4. And That the applicant be notified of Council's decision under the Director of Development Services' signature. V �1� Carried. i) Report No. DS2013 -23, Andria Leigh, Director of Development Services re: Heidi's Official Plan and Zoning By -law Amendments 2011- OPA -05 and 2011 - ZBA -17, By -laws 2013 -061 to adopt Amendment No 33 to the Township's Official Plan, and By -law 2013- 062 Zoning By -law Amendment for 3982 Highway 11 ( Heidi's RV Campground) [to be distributed at meeting] [Refer to Items 15j) and k)]. This item was deferred. Page 9 of 20 Page 13 of 237 5a) Minutes of Council meeting held on Wednesday, April ... Council Meeting Minutes — April 24, 2013. j) Report No. DS2013 -24, Andria Leigh, Director of Development Services re: Site Plan Agreement — Travel Rite Property (Hitch House) [to be distributed at meeting] [Refer to Item 151)]. Motion No. C130424 -18 Moved by Hough, Seconded by Meyer 4w'' "A yl� Motion No. C130424 -19 Page 10 of 20 Page 14 of 237 5a) Minutes of Council meeting held on Wednesday, April ... Council Meeting Minutes — April 24, 2013. 1) Report No. TES2013 -08, Jerry Ball, Director of Transportation and Environmental Services re: Tender Results for 2013. Motion No. C130424 -20 Moved by Hough, Seconded by Meyer Be it resolved 1. That Report No. TES2013 -08, Jerry Ball, Director of Transportation and Environmental Services re: Tender Results for 2013 be received and adopted. 2. That the following tenders be awarded: CONTRACT DESCRIPTION CONTRACTOR TOTAL AMOUNT NO. TES2013 -01 Slurry Seal Duncor $166,252.38 Enterprises Inc. $1.86 1square meter K.J. Beamish $504,354.03 TES2013 -02 Hot Mix Paving Construction ($8.15 /tonne, Shoulder Gravel Co. Ltd. $.45m2, Fine Grade $50.00 /tonne, Hot Mix TES2013 -03 Dark Journal, Da -Lee Dust $61,226.07 Virgin Oil Control $1.49 /liter South Yard Supply, Haul, Mix Dalton R Lowe Yard $7.01 /Tonne TES2013 -04 and Pile Winter and Sons Pit $6.24 /Tonne Sand Construction North Yard Ltd. Yard $7.14 /Tonne Pit $7.14 /Tonne Grass Cutting, Ron Burton & Roadside (3 cuts); Sons 2013 2014 2015 Pumphouse Ron Burton & TES2013 -05 Facilities (11 Sons $23,504.00 $23,617.00 $23,730.00 Facilities); Woodrow $50.85 /each $50.85 /each $50.85 /each Tile Beds (4 Tile Family Farms $75.00 /each $75.00 1each $75.00 1each Beds) Snow Ron Burton & 2013/2014 2014/2015 2015/2016 Removal /Sanding, Sons TES2013 -06 Bass Lake Area (hourly rate $73.45 /hour $73.45 /hour $73.45 /hour (3 years contract) w /standby), $88 14 /Hour $88.14 1Hour $88.14 /Hour Sanding Page 11 of 20 Page 15 of 237 5a) Minutes of Council meeting held on Wednesday, April ... Council Meeting Minutes — April 24, 2013. Council consented to permit Markus Schneider to speak on the matter. Motion No. C130424 -21 %,�' X~ Moved by Evans, Seconded by Crawford Page 12 of 20 Page 16 of 237 Snow Removal /Sanding, Woodrow Family Farms 201312014 2014/2015 201512016 TES2013 -07 Sugarbush (3 (hourly rate with $73.45 /hour $73.45 1hour $73.45 1hour years contract, sanding), $350.00 /stby $350.00 /stby $350.00 /stby with 3 ear option Standby Snow Woodrow Removal /Sanding Family Farms 2013/2014 2014/2015 2015/2016 TES2013 -08 Horseshoe Valley Area (3 years (hourly rate with $73.45 /hour $73.45 1hour $73.45 1hour contract, with 3 sanding), Standby $350.00 /stby $350.00 /stby $350.00 /stby year option) Council consented to permit Markus Schneider to speak on the matter. Motion No. C130424 -21 %,�' X~ Moved by Evans, Seconded by Crawford Page 12 of 20 Page 16 of 237 5a) Minutes of Council meeting held on Wednesday, April ... Council Meeting Minutes — April 24, 2013. n) Report No. CS2013 -6, Doug Irwin, Director of Corporate Services /Clerk re: Procedural By -Law Update [Refer to Item 15c)]. Motion No. C130424 -22 Moved by Hough, Seconded by Meyer Be it resolved 1. That Report No. CS2013 -6, Doug Irwin, Director of Corporate Services /Clerk re: Procedural By -Law Update be received and adopted. 2. That the Clerk bring forward an updated Procedural By -law for Council's consideration. Carried a) Mayor H.S. Hughes, correspondence received April 9, 2013 from Elaine Scott, Director Coldwater Canadiana Heritage Museum re: Heritage Day, Sunday, August 18, 2013. Motion No. C130424 -23 1\ Moved by Crawford, Seconded by Lancaster Page 13 of 20 Page 17 of 237 5a) Minutes of Council meeting held on Wednesday, April ... Council Meeting Minutes — April 24, 2013. 12. CONSENT AGENDA: a) Announcements of Interest to the Public: 1. Carley Community Hall, Pancake Breakfast, Saturday, April 27, 2013, 9am to 11:00am, 396 Warminster Sideroad (North of Horseshoe Valley Road, between Lines 8 and 9 North). 2. Oro - Medonte Horticultural Society, Spring Plant Sale, Saturday, May 25, 2013, 10:OOam, Oro - Medonte Fairgrounds /Old Town Hall, Line 7 North and 15/16 Sideroad East. b) Minutes of Orillia & Area Physician Recruitment & Retention Committee meeting held on February 19, 2013. Received. c) Correspondence dated April 9, 2013 from Barrie Examiner and correspondence dated April 8, 2013 from Roy and Pat Hastings re: MNR Says Creating Partnership Key to Springwater Park's Future. Received. d) Clean Equipment Best Management Practices Workshop, Wednesday, May 1, 2013, 9:00am- 11:30am, Darlington Nuclear Information Centre. Received. Carried. Page 14 of 20 Page 18 of 237 5a) Minutes of Council meeting held on Wednesday, April ... Council Meeting Minutes — April 24, 2013. 13. COMMUNICATIONS: a) Correspondence received April 10, 2013 from Cal Patterson, Warden, County of Simcoe re: 4th Annual Night at the Museum, Thursday, June 6, 2013 at the Simcoe County Museum, 7:00 p.m. Motion No. C130424 -25 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That the correspondence from Cal Patterson, Warden, County of Simcoe re: 4th Annual Night at the Museum, Thursday, June 6, 2013 be received. 2. That Mayor H.S. Hughes, Deputy Mayor Hough and Councillor Lancaster be authorized to attend without per diem. 3. And That the CAO's office RSVP accordingly. Carried. Be it resolved that the correspondence dated April 12, 2013 from Susan Lang, Managing Director, Harbour Master, Port of Orillia re: Port of Orillia Opening Ceremonies, Thursday, May 9, 2013, 5:00pm to 7:00pm be received. Carried. c) Correspondence from Ramara Chamber of Commerce re: Annual General Meeting and Business Awards, Thursday, May 16, 2013, 6:00pm, Casino Rama - Anishnaabe Ballroom Motion No. C130424 -27 Moved by Evans, Seconded by Crawford Be it resolved 1. That the correspondence from Ramara Chamber of Commerce re: Annual General Meeting and Business Awards, Thursday, May 16, 2013, 6:00pm, Casino Rama - Anishnaabe Ballroom be received. 2. That Mayor H.S. Hughes, Councillors Crawford and Evans be authorized to attend. 3. And Further That the CAO's office RSVP accordingly. Carried. Page 15 of 20 Page 19 of 237 5a) Minutes of Council meeting held on Wednesday, April ... Council Meeting Minutes — April 24, 2013. d) Correspondence dated April 17, 2013 from Sarah Huter, Marketing & Promotions Director, Mount St. Louis Moonstone, re: Request to Designate Tough Muddler Events as Municipal Significant Events, May 11 -12 and September 28 -29, 2013. Motion No. C130424 -28 Moved by Meyer, Seconded by Hough Be it resolved 1. That the correspondence dated April 17, 2013 from Sarah Huter, Marketing & Promotions Director, Mount St. Louis Moonstone, re: Request to Designate Tough Mudder Events as Municipal Significant Events, May 11 -12 and September 28 -29, 2013 be received. 2. That the Council of the Township of Oro - Medonte designates the said events to be a "municipally significant" event. 3. And that the applicant be advised accordingly, under the Mayor's signature, to assist them in their application to the Alcohol Gaming Commission of Ontario. Carried. Be it resolved `' . 1. That the correspondence dated April 16, 2013 from Doug Dixon, Consultant Project Manager, McCormick Rankin re: Ministry of Transportation Request for Noise By- Law Exemption, Rehabilitation of 3 Bridges on Highway 11, Detail Design and Class Environmental Assessment (GWP 2155- 11 -00) be received. 2. That an exemption be granted to the Township Noise By -law No. 2012 -167 for the rehabilitation of Hwy. 11 underpass at Sideroad 15/16 East and Line 14 for the tentative dates of May, 2014 to October, 2014. 3. And That the applicant be notified of Council's decision under the Director of Corporate Services /Clerk's decision. Carried. 14. NOTICE OF MOTIONS: None. Page 16 of 20 Page 20 of 237 5a) Minutes of Council meeting held on Wednesday, April ... Council Meeting Minutes — April 24, 2013. 15. BY -LAWS: a) By -Law No. 2013 -050: A By -law to authorize the Sale of Surplus Land Part of Lot 2, Range 2, (geographic Township of Oro), designated as Parts 1 and 2, Plan 51 R- 38590, Township of Oro - Medonte, County of Simcoe, being Part of PIN 58555 -0018 (LT). b) By -Law No. 2013 -052: A By -Law to Amend By -Law, 2012 -062, "A By -law of The Corporation of the Township of Oro - Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By -law) . c) By -Law No. 2013 -054: A By -law to Govern the Proceedings of Council and Committees /Technical Support Groups of Council in the Township of Oro - Medonte and to Repeal By -law No. 2011 -011. d) By -Law No. 2013 -055: A By -law to Assume and Establish Highways Within the Township of Oro - Medonte, Block 27, Plan M -174, PIN 58523 -0406 (LT), Medonte; Township of Oro - Medonte. h) By -Law No. 2013 -059: A By -law to amend the zoning provisions which apply to lands within Lots 70 -72, Plan 798, Concession 8 (Former Township of Oro), 7 Symond Avenue, (Barb and Kris McKay 2013- ZBA -02). i) By -Law No. 2013 -060: A By -law to amend the zoning provisions on lands described as follows: Concession 8, North Part of Lot 8, 4128 Line 8 North, Township of Oro - Medonte, County of Simcoe, Roll # 4346- 020 - 003 - 04300. j) By -Law No. 2013 -061: A By -Law to Adopt Amendment No. 33, 3982 Highway 11 (Heidi's RV Campground) [to be distributed at meeting]. — Deferred. Page 17 of 20 Page 21 of 237 5a) Minutes of Council meeting held on Wednesday, April ... Council Meeting Minutes — April 24, 2013. k) By -Law No. 2013 -062: A By -Law for Zoning By -Law Amendment, 3982 Highway 11 (Heidi's RV Campground) [to be distributed at meeting]. — Deferred. 1) By -Law No. 2013 -063: A By -Law to execute a Site Plan Agreement with Travel Rite Property Corp (Hitch House), 1490 Highway 11 [to be distributed at meeting]. Motion No. C130424 -30 Moved by Hough, Seconded by Meyer Be it resolved that 40 a) By -Law No. 2013 -050: A By -law to authorize the Sale of Surplus Land Part of Lot 2, Range 2, (geographic Township of Oro), designated as Parts 1 and 2, Plan 51 R- 38590, Township of Oro - Medonte, County of Simcoe, being Part of PIN 58555 -0018 (LT). b) By -Law No. 2013 -052: A By -Law to Amend By -Law, 2012 -062, "A By -law of The Corporation of the Township of Oro - Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By -law). c) By -Law No. 2013 -054: A By -law to Govern the Proceedings of Council and Committees /Technical Support Groups of Council in the Township of Oro - Medonte and to Repeal Bylaw No. 2011 -011. VA 1 . v d) By -Law No. 2013 -055: A By -law to Assume and Establish Highways Within the Township of Oro - Medonte, Block 27, Plan M -174, PIN 58523 -0406 (LT), Medonte; Township of Oro - Medonte. -w4sph, VA e) By -Law No. 2013 -056: A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Timothy Ferris and Cynthia Ferris described as lands as follows: Lot 2, Plan 51 M -881, as in 58568 -0052 LT ROLL # 43 -46- 030 - 012 -42718 Township of Oro - Medonte, County of Simcoe. f) By -Law No. 2013 -057: A By -law to remove the Holding symbol on lands described as follows: Lot 2, Plan 51 M -881 Township of Oro - Medonte, County of Simcoe Roll # 4346- 030 - 012 - 42718. g) By -Law No. 2013 -058: A By -law to amend the zoning provisions which apply to lands within West Part of Lot 13, Concession 13, Township of Oro - Medonte by placing a Holding (H) Provision on the lands (Langman). h) By -Law No. 2013 -059: A By -law to amend the zoning provisions which apply to lands within Lots 70 -72, Plan 798, Concession 8 (Former Township of Oro), 7 Symond Avenue, (Barb and Kris McKay 2013- ZBA -02). Page 18 of 20 Page 22 of 237 5a) Minutes of Council meeting held on Wednesday, April ... Page 23 of 237 5a) Minutes of Council meeting held on Wednesday, April ... Page 24 of 237 5b) Minutes of Human Resources Committee meeting held on �n lrip n-��r Prond Hrritqe. Cxri�iu�* Frrra�ra Thursday, April 25, 2013 Present: 1 THE TOWNSHIP OF ORO- MEDONTE HUMAN RESOURCES COMMITTEE Neufeld Room 2010 - 2014 COUNCIL Mayor H.S. Hughes Councillor Crawford, Chair Councillor Meyer 4A Robin Dunn, Chief Administrative Officer Tom Gazda, Gazda, Houlne Associates Inc. TIME: 9:35 a.m. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION: Councillor Crawford assumed the Chair and called the meeting to order. 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. HR130425 -1 Moved by Meyer, Seconded by Hughes Be it resolved that Section 12.1 of Procedural By -law No. 2011 -011 be waived to permit the addition of an item to the April 25, 2013 Human Resources Committee agenda during the adoption of the agenda. Carried. Motion No. HR130425 -2 Moved by Hughes, Seconded by Meyer It is recommended that the agenda for the Human Resources Committee meeting of Thursday, April 25, 2013 be received and adopted as amended to add Item: 5f) Robin Dunn, CAO, re: Labour Relations / Employee Negotiations (Collective Agreement). Carried. Page 1 of 4 Page 25 of 237 5b) Minutes of Human Resources Committee meeting held on Human Resources Committee Minutes — April 25, 2013. 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. 4. MINUTES OF COMMITTEE: a) Minutes of Human Resources Committee meeting held on February 21, 2013. Motion No. HR130425 -3 Moved by Meyer, Seconded by Hughes AO It is recommended that the draft minutes of the Human Resources Committee meeting held on Thursday, February 21, 2013 be adopted as printed and circulated. 5. CLOSED SESSION ITEMS: a) Motion to go In Closed Sessior Motion No. HR130425 -4 Moved by Hughes, Seconded by N It is recommended that we do now go in Closed Session at 9:41 a.m. to discuss • personal matter affecting an identifiable individual; • labour relations / employee negotiations Carried. Carried. It is recommended that we do now Rise and Report at 12:46 p.m. on Items 5: c) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance Management Audit Results). d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Succession Planning). e) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Organizational Update). f) Robin Dunn, CAO, re: Labour Relations / Employee Negotiations (Collective Agreement). Carried. Page 2 of 4 Page 26 of 237 5b) Minutes of Human Resources Committee meeting held on Human Resources Committee Minutes — April 25, 2013 c) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance Management Audit Results). The following staff were in attendance: Robin Dunn, Chief Administrative Officer; Tom Gazda, Gazda, Houlne Associates Inc. Motion No. HR130425 -6 Moved by Meyer, Seconded by Hughes It is recommended that the confidential verbal information / confidential correspondence dated April 25, 2013, presented by Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance Management Audit Results) be received. Carried. Page 3 of 4 Page 27 of 237 5b) Minutes of Human Resources Committee meeting held on... Human Resources Committee Minutes — April 25, 2013. f) Robin Dunn, CAO, re: Labour Relations / Employee Negotiations (Collective Agreement). The following staff were in attendance: Robin Dunn, Chief Administrative Officer; Tom Gazda, Gazda, Houlne Associates Inc. Motion No. HR130425 -9 Moved by Hughes, Seconded by Meyer It is recommended that the confidential verbal information presented by Robin Dunn, CAO, re: Labour Relations / Employee Negotiations (Collective Agreement) be received. 6. REPORTS OF MUNICIPAL OFFICERS: None. 7. NOTICE OF MOTIONS: None. 8. ADJOURNM a) Motion to Adjourn. Motion No. HR130425 -10 Moved by Meyer, Seconded by Hughes It is recommended that we do now adjourn at 12:50 p.m. Im Councillor Crawford, Chair Robin Dunn, CAO Carried. Carried. Page 4 of 4 Page 28 of 237 5c) Minutes of Special Council meeting held on Thursday,... THE TOWNSHIP OF ORO- MEDONTE SPECIAL COUNCIL MEETING MINUTES Council Chambers A # 7'cser�� -�i �•�i' lyrurrd Hrrirrr��, C.t.ririu� Fr�rurr Thursday, April 25, 2013 TIME: 1:03 p.m. 2010 -2014 COUNCIL Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. SC130425 -1 Moved by Crawford, Seconded by Evans Be it resolved that the agenda for the Special Council meeting of Thursday, April 25, 2013 be received and adopted. Carried. Page 1 of 5 Page 29 of 237 5c) Minutes of Special Council meeting held on Thursday,... Special Council Meeting Minutes — April 25, 2013. 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. Motion No. SC130425 -2 Moved by Meyer, Seconded by Coutanche Be it resolved that we do now go in Closed Session at 1: • personal matter affecting an identifiable individual; • and education and training pursuant to Section 239(3.1 b) Motion to Rise and Report. Motion No. SC130425 -3._ , Moved by Meyer, Seconded by 04 p.m. to,discuss w Carried. Be it resolved that we do now Rise at 4:08 p.m. and Report on the Closed Session Items 4 c) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance Management Audit Results). d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Succession Planning). f) Doug Irwin, Director of Corporate Services /Clerk, re: Education and Training (Procedural Matters). Carried. Page 2 of 5 Page 30 of 237 5c) Minutes of Special Council meeting held on Thursday,... Page 31 of 237 5c) Minutes of Special Council meeting held on Thursday,... Special Council Meeting Minutes — April 25, 2013. e) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Organizational Update). This item was withdrawn during the meeting. f) Doug Irwin, Director of Corporate Services /Clerk, re: Education and Training (Procedural Matters). Be it resolved that By -Law No. 2013 -053, being a by -law to confirm the proceedings of the Special Council meeting held on Thursday, April 25, 2013 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 4of5 Page 32 of 237 5c) Minutes of Special Council meeting held on Thursday,... Page 33 of 237 5d) Minutes of Recreation Technical Support Group meetin... �n lrip n-��r Prond Hrritqe. Cxri�iu�* Frrra�ra THE TOWNSHIP OF ORO- MEDONTE RECREATION TECHNICAL SUPPORT GROUP MEETING MINUTES Council Chambers Thursday, April 25, 2013 TIME: 7:07 p.m. Present: Councillor Marty Lancaster, Chair Councillor Dwight Evans H.S. Hughes, Mayor (arrived at 7:45 p.m.) Reta Regelink Nancy Stoddart Tracey Rynard Tim Crawford Staff Also Present: Shawn Binns, Director of Recreation and Community Services Marie Brissette, Committee Coordinator Ann Budge, Michelle Quevillo, Gerald Heatherington, Steve Posluns, Chris Iles, Graham Shoebridge, Councillor John Crawford, Jim Partridge 1. ADOPTION OF AGENDA a) Motion to Adopt the Agenda. Motion No. RTSG130425 -1 %h Moved by Crawford, Seconded by It is recommended that the agenda for the Recreation Technical Support Group meeting of Thursday, February 28, 2013 be received and adopted. Carried. 2. DISCLOSURE OF PECUNIARY INTEREST None declared. 3. ADOPTION OF MINUTES OF PREVIOUS MEETING: a) Minutes of the Recreation Technical Support Group meeting held on Thursday, March 28, 2013. Motion No. RTSG130425 -2 Moved by Rynard, Seconded by Regelink It is recommended that the draft minutes of the Recreation Technical Support Group meeting held on Thursday, March 28, 2013 be adopted as printed and circulated. Carried. Page 1 of 2 Page 34 of 237 5d) Minutes of Recreation Technical Support Group meetin... Recreation Technical Support Group Minutes — Thursday, April 25, 2013. 4. DEPUTATIONS: a) Ann Budge, re: "Family Play, Every Day, In the Parks ". Motion No. RTSG130425 -3 Moved by Stoddart, Seconded by Rynard It is recommended that the information presented by Ann Budge, re: "Family Play, Every Day, In the Parks" be received. Motion No. RTSG130425 -4 Moved by Rynard, Seconded by Crawford N�e 1\ It is recommended that the information presented by Shawn Binns, Director of Recreation and Community Services, and the correspondence dated February 28, 2013 from the Oro Minor Hockey Association, re: Draft Ice Allocation Policy be received. Carried. a) Motion to Adjourn. Motion No. RTSG1 Moved by Rynard, Seconded by Regelink It is recommended that we do now adjourn at 8:33 p.m. Councillor Lancaster, Chair Carried. Marie Brissette, Committee Coordinator Page 2 of 2 Page 35 of 237 7a) 10:00 a.m. Proposed Amendment to the Zoning By- Law,... rfYl��r/If'f NOTICE OF PUBLIC MEETING FOR PROPOSED AMENDMENT TO THE ZONING BY -LAW OF THE TOWNSHIP OF ORO- MEDONTE 2013- ZBA -07 (Piotrowski) TAKE NOTICE that the Council of the Corporation of the Township of Oro - Medonte will hold a Public Meeting on Wednesday, May 1, 2013 at 10:00 a.m. in the Municipal Council Chambers. The purpose of the Public Meeting is to obtain public comments on a proposed Amendment to the Zoning By -law, under Section 34 of the Planning Act, R.S.O. 1990 c. P. 13. THE PURPOSE of the proposed Zoning By -law Amendment is to amend the zoning of the lands described as Part of Lot 23, Concession 6, formerly in the Township of Oro, municipally known as 480 Line 6 South, located on the west side of Line 6 South, in the Township of Oro - Medonte. The subject lands are presently zoned Agricultural /Rural (A/RU) Zone, and are proposed to be rezoned to a site - specific Agricultural /Rural (A/RU) Zone to prohibit a residential use. This application is required as a Condition of Consent Application 2012 -B -27 approved by the Committee of Adjustment in December 2012. A KEY MAP illustrating the location of the subject lands is provided below. ANY PERSON may attend the public meeting and /or make written or verbal representation either in support of, or in opposition to, the proposed Amendment. If a person or public body that files an appeal of a decision of the Township of Oro - Medonte in respect of the proposed Amendment does not make oral submission at the Public Meeting, or make written submissions to the Township before the proposed Amendment is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. If you wish to be notified of the decision of the Township of Oro - Medonte in respect to the proposed Zoning By -law Amendment, you must make a written request to the address below. WRITTEN SUBMISSIONS should be directed to Township of Oro - Medonte 148 Line 7 South P.O. Box 100, Oro, Ontario LOL 2X0 Attn: J. Douglas Irwin, Clerk ADDITIONAL INFORMATION relating to the proposed Zoning By -law Amendment is available for inspection between 8:30 a.m. and 4:30 p.m. at the Township of Oro - Medonte Administration Building. For further information, contact the Planning Department at 705 -487 -2171. DATED at the Township of Oro - Medonte this 111' day of April, 2013. Andria Leigh, MCIP, RPP Director of Development Services Page 36 of 237 7a) 10:00 a.m. Proposed Amendment to the Zoning By- Law,... 2013- ZBA -07 (Piotrowski) Page 37 of 237 7b) 10:00 a.m. Proposed Amendment to the Zoning By- Law,... NOTICE OF PUBLIC MEETING FOR PROPOSED AMENDMENT TO THE ZONING BY -LAW OF THE TOWNSHIP OF ORO- MEDONTE 2013- ZBA -08 (Piotrowski) TAKE NOTICE that the Council of the Corporation of the Township of Oro - Medonte will hold a Public Meeting on Wednesday, May 1, 2013 at 10:00 a.m. in the Municipal Council Chambers. The purpose of the Public Meeting is to obtain public comments on a proposed Amendment to the Zoning By -law, under Section 34 of the Planning Act, R.S.O. 1990 c. P. 13. THE PURPOSE of the proposed Zoning By -law Amendment is to amend the zoning of the lands described as Part of Lot 25, Concession 5, formerly in the Township of Oro, municipally known as 767 Line 4 South, located on the east side of Line 4 South, in the Township of Oro - Medonte. The subject lands are presently zoned Agricultural /Rural (A/RU) and Environmental Protection (EP) Zone. The portion of the lands presently zoned Agricultural /Rural (A/RU) is proposed to be rezoned to a site - specific Agricultural /Rural (A/RU) Zone to prohibit a residential use and to recognize: a lot size for a hobby farm of 0.6 hectares (1.5 acres), a rear yard setback of 12.2 metres (40 feet) to an agricultural building, a lot coverage of 12.3 percent by detached accessory buildings and a detached accessory building with a floor area of 139.35 square metres (1,500 square feet). This application is required as a Condition of Consent Application 2012 -B -28 approved by the Committee of Adjustment in December 2012. A KEY MAP illustrating the location of the subject lands is provided below. ANY PERSON may attend the public meeting and /or make written or verbal representation either in support of, or in opposition to, the proposed Amendment. If a person or public body that files an appeal of a decision of the Township of Oro - Medonte in respect of the proposed Amendment does not make oral submission at the Public Meeting, or make written submissions to the Township before the proposed Amendment is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. If you wish to be notified of the decision of the Township of Oro - Medonte in respect to the proposed Zoning By -law Amendment, you must make a written request to the address below. WRITTEN SUBMISSIONS should be directed to Township of Oro - Medonte 148 Line 7 South P.O. Box 100, Oro, Ontario LOL 2X0 Attn: J. Douglas Irwin, Clerk ADDITIONAL INFORMATION relating to the proposed Zoning By -law Amendment is available for inspection between 8:30 a.m. and 4:30 p.m. at the Township of Oro - Medonte Administration Building. For further information, contact the Planning Department at 705 -487 -2171. DATED at the Township of Oro - Medonte this 11th day of April, 2013. Andria Leigh, MCIP, RPP Director of Development Services Page 38 of 237 7b) 10:00 a.m. Proposed Amendment to the Zoning By- Law,... 2013- ZBA -08 (Piotrowski) Page 39 of 237 7c) 10:00 a.m. Proposed Amendment to the Zoning By- Law,... rfYl��r/If'f NOTICE OF PUBLIC MEETING FOR PROPOSED AMENDMENT TO THE ZONING BY -LAW OF THE TOWNSHIP OF ORO- MEDONTE 2013- ZBA -04 (Uppal) TAKE NOTICE that the Council of the Corporation of the Township of Oro - Medonte will hold a Public Meeting on Wednesday, May 1, 2013, at 10:00 a.m. in the Municipal Council Chambers. The purpose of the Public Meeting is to obtain public comments on a proposed Amendment to the Zoning By -law, under Section 34 of the Planning Act, R.S.O. 1990 c. P. 13. THE PURPOSE of the proposed Zoning By -law Amendment is to amend the zoning of the lands described as Part of Lot 1, Concession 14, formerly in the Township of Medonte, municipally known as 9110 Highway 12 West, located on the north -west corner of the intersection of Highway 12 West and Horseshoe Valley Road (County Road 22), in the Township of Oro - Medonte. The subject lands are presently zoned General Commercial (GC) Zone and Residential One (R1) Zone. It is proposed that the portion of the lands presently zoned Residential One (R1) be rezoned to a General Commercial (GC) Zone for the purposes of continued commercial use. A KEY MAP illustrating the location of the subject lands is provided below. ANY PERSON may attend the public meeting and /or make written or verbal representation either in support of, or in opposition to, the proposed Amendment. If a person or public body that files an appeal of a decision of the Township of Oro - Medonte in respect of the proposed Amendment does not make oral submission at the Public Meeting, or make written submissions to the Township before the proposed Amendment is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. If you wish to be notified of the decision of the Township of Oro - Medonte in respect to the proposed Zoning By -law Amendment, you must make a written request to the address below. WRITTEN SUBMISSIONS should be directed to Township of Oro - Medonte 148 Line 7 South P.O. Box 100, Oro, Ontario LOL 2X0 Attn: J. Douglas Irwin, Clerk ADDITIONAL INFORMATION relating to the proposed Zoning By -law Amendment is available for inspection between 8:30 a.m. and 4:30 p.m. at the Township of Oro - Medonte Administration Building. For further information, contact the Planning Department at 705 -487 -2171. DATED at the Township of Oro - Medonte this 111' day of April, 2013. Andria Leigh, MCIP, RPP Director of Development Services Page 40 of 237 7c) 10:00 a.m. Proposed Amendment to the Zoning By- Law,... 2013- ZBA -04 (Uppal) HORSESHOE VALLEY ROAD E Subject Property (9110 Highway 12 West) Lands to be rezoned from Residential One (RI) Zone to General Commercial (GC) Zone Page 41 of 237 7d) 10:00 a.m. Proposed Amendment to the Zoning By- Law,... NOTICE OF PUBLIC MEETING FOR PROPOSED AMENDMENT TO THE ZONING BY -LAW OF THE TOWNSHIP OF ORO- MEDONTE 2013- ZBA -03 (St. John the Baptist Church) TAKE NOTICE that the Council of the Corporation of the Township of Oro - Medonte will hold a Public Meeting on Wednesday, May 1, 2013, at 10:00 a.m. in the Municipal Council Chambers. The purpose of the Public Meeting is to obtain public comments on a proposed Amendment to the Zoning By -law, under Section 34 of the Planning Act, R.S.O. 1990 c. P. 13. THE PURPOSE of the proposed Zoning By -law Amendment is to amend the zoning of the lands described as Part of Lot 25, Concession 8, formerly in the Township of Oro, including Part 1 on Plan 51R- 38806, municipally known as 703 Line 7 South, located on the east side of Line 7 South, in the Township of Oro - Medonte. The subject lands are presently zoned Institutional (1) Zone and Agricultural /Rural (A/RU) Zone. It is proposed that the portion of the subject lands presently zoned Agricultural /Rural (A/RU) be rezoned to an Institutional (1) Zone and to an Environmental Protection (EP) Zone, for the purposes of a proposed children's playground in association with an existing church. This application is required as a Condition of Consent Application 2012 -B -29 approved by the Committee of Adjustment in September 2012. A KEY MAP illustrating the location of the subject lands is provided below. ANY PERSON may attend the public meeting and /or make written or verbal representation either in support of, or in opposition to, the proposed Amendment. If a person or public body that files an appeal of a decision of the Township of Oro - Medonte in respect of the proposed Amendment does not make oral submission at the Public Meeting, or make written submissions to the Township before the proposed Amendment is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. If you wish to be notified of the decision of the Township of Oro - Medonte in respect to the proposed Zoning By -law Amendment, you must make a written request to the address below. WRITTEN SUBMISSIONS should be directed to Township of Oro - Medonte 148 Line 7 South P.O. Box 100, Oro, Ontario LOL 2X0 Attn: J. Douglas Irwin, Clerk ADDITIONAL INFORMATION relating to the proposed Zoning By -law Amendment is available for inspection between 8:30 a.m. and 4:30 p.m. at the Township of Oro - Medonte Administration Building. For further information, contact the Planning Department at 705 -487 -2171. DATED at the Township of Oro - Medonte this 111' day of April, 2013. Andria Leigh, MCIP, RPP Director of Development Services Page 42 of 237 7d) 10:00 a.m. Proposed Amendment to the Zoning By- Law,... V CtIOGPD W w w z 2013- ZBA -03 (St. John the Baptist Church) RoP� Subject Property Lands to be rezoned from Agricultural/Rural (A/RLT) Zone to Environmental Protection (EP) Zone Lands to be rezoned from Agricultural/Rural (A/RL� Zone to Institutional (I) Zone Page 43 of 237 10a) Report No. DS2013 -23, Andria Leigh, Director of Dev... Township of REPORT= ''� /�/��Gi Proud Heritage, Exciting Future Report No. To: Prepared By: DS 2013 -023 Council Andria Leigh, Director Development Services Meeting Date: Subject: Motion # May 1, 2013 Proposed Official Plan C1'_sa5d i - Q -4 a Amendment Application: 2011- 0 PA -05 & 2011- ZBA -17 Roll #: R.M.S. File #: 4346010004 -24000 ( Heidi's RV Campground) D09 42338 Part of Lot 20, Concession 11, 3982 Highway 11 (Oro) Township of Oro - Medonte RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. THAT Report DS 2013 -023 Re: Official Plan Amendment Application 2011 -OPA- 05 for Heidi's RV Campground, Part of Lot 20, Concession 11, (Oro), municipally known as 3982 Highway 11, Township of Oro - Medonte, be received and adopted. 2. THAT Official Plan and Zoning By -law Applications 2011- OPA -05 and 2011 -ZBA- 17, Part of Lot 20, Concession 11 (Oro), Township of Oro - Medonte that would serve to redesignate the subject lands from "Agricultural" to "Recreational" on Schedule A of the Official Plan, and to rezone the lands from Agricultural /Rural (A/RU), Agricultural /Rural Exception 92 (A/RU *92), and Environmental Protection (EP) to Private Recreation Exception 227 Hold (PR *227(H)) and Environmental Protection (EP) on Schedule A11 of Zoning By -law 97 -95, be approved. 3. THAT the Zoning By -law be subject to a Holding (H) Zone, removal of which shall only be done after an appropriate Site Plan Agreement has been entered into. 4. AND THAT the Clerk bring forward the necessary by -laws for the Official Plan and Zoning By -law Amendments for Council's consideration. DEVELOPMENT SERVICES Report No. DS2013 -023 MAY 1, 2013 Page 1 of 10 Page 44 of 237 10a) Report No. DS2013 -23, Andria Leigh, Director of Dev... BACKGROUND: The purpose of this report is to consider proposed Official Plan and Zoning By -law Amendment applications that were submitted on behalf of Heidi's RV Campground in 2011. The applicant is proposing to re- designate the subject lands from "Agricultural" to "Recreational ". The applicant is also proposing to rezone the lands from Agricultural /Rural Exception 92 (A/RU *92) and Environmental Protection (EP) Zones to the Private Recreational Exception 227 (PR *227) and Environmental Protection (EP). The proposed Official Plan and Zoning Amendments were submitted to allow for the expansion of the existing campground. ANALYSIS: The property is located in the northeast corner of Highway 11 and Line 11. The property is municipally known as 3982 Highway 11 and is legally described as Part of Lot 20, Concession 11, Township of Oro - Medonte. The subject property has a lot area of approximately 25.59 hectares (63.23 acres) of which 8.36 hectares (20.66 acres) is the proposed campground expansion lands. The property has 382 metres (1253 feet) of frontage on Highway 11. The existing campground has 157 camping sites and is proposed to be expanded to include an additional 110 camp sites. The new sites are designed to accommodate larger trailer sizes in a similar configuration to the existing camp sites. The existing and proposed campground will be services by the existing private communal water supply and a new wastewater treatment facility. The existing Official Plan designation only recognizes the existing trailer park and therefore the expansion requires consideration of an Official Plan Amendment by Council. Similarly, the existing zoning only recognizes the existing number of trailer /camp sites and therefore the Zoning By -law Amendment is required in order to permit the additional 100 camp sites. A statutory public meeting was held on May 9, 2012 regarding the proposed Official Plan and Zoning By -law Amendments. No public comments were received at the meeting, agency comments included: Ministry of Transportation, County of Simcoe, and the Lake Simcoe Region Conservation Authority. The property is intended to be subject to a Holding provision which requires the approval of a Site Plan Agreement with Council prior to building permits being considered. The Site Plan will be required to ensure that the necessary tree buffering, lot grading /drainage, access is identified on a more detailed site plan to be considered by Council. The Site Plan Agreement is also registered on title which ensures that any future landowner is also obligated by the site plan requirements for any future development. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: 771 N/A DEVELOPMENT SERVICES Report No. DS2013 -023 MAY 1, 2013 Page 2 of 10 Page 45 of 237 10a) Report No. DS2013 -23, Andria Leigh, Director of Dev... POLICIES /LEGISLATION: Township of Oro - Medonte Official Plan: The subject site is located within the Agricultural designation in the Township's Official Plan. An Official Plan Amendment to re- designate the lands to Recreational is necessary to facilitate the expansion of the trailer park for additional camp sites. This Official Plan Amendment is requesting that Council consider whether it is appropriate to permit the expansion of the existing campground and thereby re- designate to the Recreational designation. The "Agricultural" designation permits existing tourist commercial uses, such as private parks, trailer or recreational vehicle parks, mobile home parks, rental cabin establishments and private campgrounds and accessory recreation and commercial facilities and existing recreational uses such as golf courses. This designation does not permit the development of new tourist commercial or recreational uses in this designation. Permitted uses on lands designated "Recreational" designation include passive and active recreational uses include accessory accommodation facilities. The future development on the lands to include the additional 100 camp sites will be subject to Site Plan Control. The proposed use on the subject lands is considered appropriate for the designation that is being requested and are in keeping with the intent of the Recreational designation. Section C1.3.6 of the Plan states that all existing tourist campgrounds are to be placed in a special zone that permits only the amount of development that existed on the day the Plan was adopted by Council, for the subject lands this was 157 sites. The policies further states that minor expansions may be permitted subject to an amendment to this Plan, the policies of Section C7 — Recreational, and the implementing zoning by -law. The policies further states that before considering an amendment Council shall be satisfied that: a) the proposed expansion is minor in nature; b) the proposed expansion will not affect the viability of surrounding agricultural operations; c) the entire use is serviced with an appropriate water supply and means of sewage disposal; d) the existing use and the expansion area is accessed by public roads that can accommodate the traffic generated by the use; and, e) the proposed expansion area can be appropriately buffered from adjacent residential uses. The reports submitted with the application, the approvals from the relevant agencies and the required approval from the Ministry of the Environmental for the new waste DEVELOPMENT SERVICES MAY 1, 2013 Report No. DS2013 -023 Page 3 of 10 Page 46 of 237 10a) Report No. DS2013 -23, Andria Leigh, Director of Dev... water facility, and the analysis completed by staff confirm that the above policies have been satisfied. The policies further state that any expansion to an existing tourist commercial use shall be subject to Site Plan Approval, and therefore a Holding provision is being imposed to ensure the necessary Site Plan process and approval by Council. In considering any application for an Official Plan Amendment, consideration of Section E1.7- Amendments to the Official Plan is required. This section states that the Plan is intended to manage change in the Township for the next 20 years and that the Plan identifies enough land for residential, commercial, and industrial uses until the year 2022. On this basis, the policies state that the Plan should only be amended when the policies have been found not to address issues or alternatively, issues have been raised with respect to site - specific proposals that must be addressed in a comprehensive manner. As stated above, Section C1.3.6 contemplates and provides the policy framework for considering such an amendment thereby satisfying these policies. In the consideration of the proposed Official Plan Amendment the re- designation of the lands from "Agricultural" to "Recreational" is in keeping with the intent and conforms with the policies of the Official Plan. Zonina By -law 97 -95 The site is currently zoned Agricultural /Rural Exception 92 (A/RU*92) and Environmental Protection (EP) Zones. An amendment to Zoning By -law 97 -95 is required in order to permit the proposed expansion of the campground as Exception 92 recognized the existing 157 campsites. A new exception is proposed to recognize the total number of campsites being 257. The proposed zoning by -law amendment for the property to a Private Recreation (PR) Zone would comply with the permitted uses, subject to the exception which recognizes the number of campsites, and zone provisions of this zone. The lands currently zoned Environmental Protection (EP), which are approximately 2.56 hectares (6.32 acres), will continue to be zoned in this category. The proposed rezoning of the subject property is in accordance with the goals, objectives and policies of the Official Plan. The Zoning By -law Amendment only comes into force and effect upon the approval of the Official Plan Amendment by the County of Simcoe. The proposed Zoning By -law Amendment for the subject property is in accordance with the policies of the Official Plan and maintains the general intent of the Private recreation (PR) Zone of By -law 97 -95, as amended. Provincial Policv Statement The Provincial Policy Statement (PPS) was revised on March 1, 2005 to include new and revised policies along with the requirement to `be consistent with' those policies. The PPS does not require absolute conformity, however, decisions must reflect required standards and implement results that align with and move toward the goals of the PPS. DEVELOPMENT SERVICES MAY 1, 2013 Report No. DS2013 -023 Page 4 of 10 Page 47 of 237 10a) Report No. DS2013 -23, Andria Leigh, Director of Dev... Furthermore, the approval authority must consider all the components of the PPS and how they interrelate. The PPS seeks to provide for appropriate development while protecting resources of provincial interest, public health and safety, and the quality of the natural environment. The Vision of the PPS is to promote the long -term prosperity and social well -being of Ontarians by maintaining strong communities, a clean and healthy environment, and a strong economy. The intent of the Provincial Policy Statement (PPS) is to build strong and healthy communities while at the same time promoting efficient land use and development patterns. Policy 1.1.1(b) provides that healthy, liveable and safe communities are sustained by accommodating an appropriate range and mix of residential, employment (including industrial, commercial and institutional uses) recreational and open spaces to meet long term needs. Policy 1.1.2 provides that sufficient land shall be made available through intensification and redevelopment to accommodate an appropriate range and mix of employment opportunities, housing and other land uses to meet projected needs for time horizon of up to 20 years. Policy 1.1.4.1 provides "in rural areas located in municipalities: g) recreational, tourism and other economic opportunities should be promoted. Rural Areas are defined as lands in rural areas which are located outside settlement areas and which are outside prime agricultural areas. This describes the lands of the current and expanded area of the Heidi's RV Campground. Section 2.3.5.1 of the PPS states that planning authorities may only exclude land from prime agricultural areas for limited non - residential uses subject to specific criteria, and further Section 2.3.5.2 states that impacts from any new or expanding non - agricultural use on surrounding agricultural operations and lands should be mitigated. The applicant completed both an Agricultural Impact Assessment and a Supply, Demand & Need Analysis which has confirmed that there is a demonstrated need for the proposed expansion and also there is no reasonable alternative location that would not be located on prime agricultural lands given the current location of the long standing Heidi's RV Campground and the existing natural features which constrain the site and potential future expansion areas. This Official Plan Amendment (2011- OPA -05) is requesting that permission be given to rezoning and expand the existing recreational campground activities, which will allow for the long term growth and development of this business within the Township. Staff is of the opinion that the requested Official Plan Amendment does not offend the policies of the Provincial Policy Statement. Places to Grow The Places to Grow Act was established in 2005, and was the catalyst for the Growth Plan for the Greater Golden Horseshoe (PTG) which took affect in June of 2006. This DEVELOPMENT SERVICES MAY 1, 2013 Report No. DS2013 -023 Page 5 of 10 Page 48 of 237 10a) Report No. DS2013 -23, Andria Leigh, Director of Dev... Plan is an important tool for the Provincial Government to implement growth management for this region up until the year 2031. The Plan is about building complete communities that are well- designed, offer transportation choices, accommodate people at all stages of life and have the right mix of housing, a good range of jobs, and easy access to stores and services to meet daily needs. The PTG Plan deals with all aspects of development, with some principle guidelines including: o a desire to build compact and complete communities; o supporting a strong economy; o protection of natural resources; o efficient use of infrastructure; and o use of dynamic approaches to growth management that includes collaboration of all stakeholders. Section 2.2.2 h) "Managing Growth" encouraging cities and towns to develop as complete communities with a diverse mix of land uses, a range and mix of employment and housing types, high quality public open space and easy access to local stores and services. Places to Grow has policies to direct development to settlement areas, however does not have specific policies (2.2.9.2) to provide direction to municipalities to permit development outside of settlement areas in accordance with Policy 2.2.2.1. (i) which states that growth can occur outside settlement areas where necessary for development related to rural land uses that cannot be located in settlement areas. The Heidi's RV Campground is an existing seasonal rural land use located outside a settlement areas which is proposed to be designated Recreational in the Township's official plan recognizing its intent as a recreational employment activity within the Township. On this basis it is my opinion the proposed amendment to the Official Plan conforms to the policies of the Places to Grow Growth Plan. Countv of Simcoe The Township of Oro - Medonte is a lower -tier municipality that is subject to the policies of the County of Simcoe being the upper -tier municipality. The County's Official Plan contains overall growth policies and planning strategies to help provide guidance for growth throughout the region. The general intent of the County Official Plan is to direct urban -type growth to the settlement areas throughout the County, and to preserve prime agricultural land. General policies relating to Settlement and development provide direction in terms of how lands can be developed to ensure protection of environmental features, and to manage growth so that municipalities can provide servicing effectively and efficiently. The lands are designated Rural and Agricultural in the County of Simcoe Official Plan and are subject to the Agricultural policies of the County Plan. On this basis an Agricultural Impact Assessment was completed to address these policies and confirmed that the proposed re- designation would have a minimal impact on the surrounding agricultural land uses. DEVELOPMENT SERVICES MAY 1, 2013 Report No. DS2013 -023 Page 6 of 10 Page 49 of 237 10a) Report No. DS2013 -23, Andria Leigh, Director of Dev... At the time of the Public Meeting, County staff submitted a letter requesting that the application be deferred in order for additional information to be provided that identified: the need to remove the subject lands from the Agricultural designation; and how the proposed expansion is necessary for development related to the management or use of resources. As stated above, additional studies were completed by the applicant which clearly identified how both these requirements were satisfied and on this basis the proposed amendment are deemed to general confirm with the County Official Plan. Quality of Life — To contribute to an enriched quality of life for residents by maintaining Oro - Medonte's natural beauty and county -like character Safe & Healthy Community — To ensure that Oro - Medonte policies and programs promote a safe and secure environment while encouraging healthy lifestyles Service Excellence — To provide a welcoming, courteous and professional culture of service excellence on the part of Council and Township staff Sustainability — To build an increasingly sustainable community with regard for and sensitivity to the needs of future generations. CONSULTATIONS: Supporting documentation was submitted in support of the proposed development and circulated to internal Township Departments and relevant external agencies. Ministry of Transportation — January 6, 2012 letter stating no objection subject to obtaining the necessary Building and Land Use permits County of Simcoe — May 8, 2012 letter (see County of Simcoe section of report for further details) Lake Simcoe Region Conservation Authority — Letter dated February 13, 2012 and subsequent site visit to address proposed location and required studies. ATTACHMENTS: Schedule #1- Location Map Schedule #2- Applicant's Conceptual Plan CONCLUSION: On the basis of the analysis provided above, Planning staff support the proposed Official Plan Amendment No.33 to re- designate the subject lands from "Agricultural" to "Recreational" and rezone the lands from Agricultural/Rural Exception 92 (A/RU*92) and DEVELOPMENT SERVICES MAY 1, 2013 Report No. DS2013 -023 Page 7 of 10 Page 50 of 237 10a) Report No. DS2013 -23, Andria Leigh, Director of Dev... Environmental Protection (EP) Zones to Private Recreation Exception 227 Hold (PR *227(H)) and Environmental protection (EP) Zones. The proposed Official Plan Amendment Application and Zoning By -law Amendment Applications are consistent with the Provincial Policy Statement and conforms to the policies of Places to Grow Growth Plan and the County of Simcoe Official Plan and Township of Oro - Medonte Official Plan. The proposed Amendments which would permit the expansion of the existing camping establishment is considered to be appropriate and represents good planning. Respectfully submitted: Andria Leigh, MCI ,RPP Director of Development Services SMT Approval / Comments: C.A.O. Approval / Comments: DEVELOPMENT SERVICES Report No. DS2013 -023 MAY 1, 2013 Page 8 of 10 Page 51 of 237 10a) Report No. DS2013 -23, Andria Leigh, Director of Dev... 2 DEVELOPMENT SERVICES Report No. DS2013 -023 Schedule #1 — Location Map FIE #s,.. ®SUBJECT PROPERTIES =URRENT HEIDI'S RV CAMPGROUND Z; =ROPOSE❑ CAMPGROUND EXPANSION ri MAY 1, 2013 Page 9 of 10 Page 52 of 237 10a) Report No. DS2013 -23, Andria Leigh, Director of Dev... Schedule #2- Applicant's Conceptual Plan ' I I .. CONCEPTUAL SITE PLAN PFRTa LOT..COHG£SS- T04NlSNIPOFORO TOWNSHIP OF ORO DOHTE OOUN 0 S WE TOTA43OEMEh a2�am 3RE DHFw- CURRENT SRENRFA- EIBAN&bN DE%IStINR UHRS NEWS UWOB WPLIEV WIRS ..�—^ MOSHMR ' J CONCEPTUAL SITE PLAN - B TOWNSHIP OF ORO- MEDONTE DEVELOPMENT SERVICES MAY 1, 2013 Report No. DS2013 -023 Page 10 of 10 Page 53 of 237 10b) Report No. DS2013 -26, Andria Leigh, Director of Dev... Township of REPORT Proud Heritage, Exciting Future Report No. To: Prepared By: DS 2013 -026 Glenn White, Manager, Council Planning Special Projects Meeting Date: Subject: Motion # May 1, 2013 South Shore Isabella Estates Inc. (2008- SUB -01) - Subdivision Agreement for Merrington Avenue development Roll #: 434602000413700 R.M.S. File #: D12 -38706 RECOMMENDATION(S): Requires Action ❑ For Information Only It is recommended: 1. THAT Report No. DS 2013 -026 be received and adopted; 2. THAT the Township of Oro - Medonte enters into a Subdivision Agreement with South Shore Isabella Estates Inc. and South Shore Caden Estates Inc.(2008- SUB -01); 3. THAT the Clerk bring forward the appropriate By -law for Council's consideration to enter into a Subdivision Agreement with South Shore Isabella Estates Inc. and South Shore Caden Estates Inc.; and 4. THAT the owner be notified of Council's decision. BACKGROUND: On December 16, 2009, the proposed subdivision received draft plan approval from Council for a total of 22 residential lots and associated blocks for services and walkway. This approval was subject to a series of draft conditions which were required to be satisfied prior to the registration of the plan. The purpose of this report is to discuss the execution of a subdivision agreement for the subject lands which are located east of Highway 12 and south of Warminster Road (Attachment 1). The proposed subdivision will continue Merrington Avenue eastward towards Highway 12. The draft plan will be serviced with municipal water and private septic systems. All the lots will have frontage onto an internal road (the extension of Merrington Avenue) with minimum lot frontages of 30 metres and minimum lot areas of 0.2 hectares. A copy of the draft plan is attached for Council's reference (Attachment 2). The current owner purchased the draft plan property in May 2011 and since that time has been actively working to fulfill the conditions and obtain the necessary clearance DEVELOPMENT SERVICES Meeting Date May 1, 2013 Report No. DS 2013 -026 Page 1 of 5 Page 54 of 237 10b) Report No. DS2013 -26, Andria Leigh, Director of Dev... letters. A pre - servicing agreement was executed by Council on October 10, 2012 (By- law 2012 -178) to provide for the construction of specific municipal services (water main and roads). South Shore Isabella Estates Inc. did receive an additional one year draft plan approval extension in November of 2012. ANALYSIS: South Shore Isabella Estates Inc. has been working with the Township towards the registration of the 22 residential lot subdivision. The development of the 22 lots will be serviced by municipal water and individual sewage servicing. The Developer has satisfied the draft plan conditions for the 22 lots subject to this report and clearance letters have been received from the required agencies; the subdivision agreement will complete the final draft plan condition. The current zoning on the property is Residential One Hold (R1 (H)) Zone by By -law 2009 -184. The draft plan conforms with the policies of the Official Plan and the Zoning By -law. The Township has received a Certificate from the Developer's Surveyor providing the lot frontages and lot areas of the 22 lots comply with the requirements of the Zoning By -law 97 -95, as amended. The Holding provision will remain on the property until such time as the Certificate of Substantial Completion and Acceptance (Municipal Underground Services) has been issued by the Township in accordance with the Subdivision Agreement. At that time, the necessary By -law to remove the Holding provision will be brought forward for Council's approval. The Township's engineering consultant (AECOM) approved the engineering drawings, the Final Stormwater Management Report, and the Stormwater Management Pond Maintenance Manual prepared by C.C. Tatham & Associates Ltd on August 12, 2012 for the 22 residential lots of the draft plan. The Ministry of the Environment (MOE) has issued a Certificate of Approval for the stormwater management system (ECA 7140 - 8ZBL8A). The Developer has supplied the Township with the required insurance certificate and posted the securities identified in Schedule "D" of the subdivision agreement to ensure the completion of the services for the development. CORPORATE STRATEGIC GOALS: Quality of Life: to contribute to an enriched quality of life for residents by maintaining Oro - Medonte's natural beauty and country-like character and by providing opportunities that encourage community participation in activities and recreational programs. Sustainability: to build an increasingly sustainable community with regard for and sensitivity to the needs of future generations. DEVELOPMENT SERVICES Meeting Date May 1, 2013 Report No. DS 2013 -026 Page 2 of 5 Page 55 of 237 10b) Report No. DS2013 -26, Andria Leigh, Director of Dev... POLICIES /LEGISLATION: Planning Act CONSULTATIONS: Township staff AECOM South Shore Isabella Estates Inc. ATTACHMENTS: Attachment #1 — Location Map Attachment #2 — Proposed M -Plan CONCLUSION: On the basis of the completion of the draft plan conditions, the posting of the required securities and insurance certificate, it is recommended that the Township enter into the Subdivision Agreement with South Shore Isabella Estates Inc. for the proposed extension of Merrington Avenue development. Respectfully submitted: Reviewed by: Glenn White, MCIP, RPP Andria Leigh, MC , RPP Manager, Planning Special Projects Director of Development Services SMT Approval / Comments: I C.A.O. Approval / Comments: DEVELOPMENT SERVIC Report No. DS 2013 -026 F\ �� Meeting Date May 1, 2013 Page 3 of 5 Page 56 of 237 10b) Report No. DS2013 -26, Andria Leigh, Director of Dev... ATTACHMENT 1: LOCATION MAP SUBJECT LANDS FOR PLAN OF SUBDIVISION !! CV �I Q 77i W _Z Z O t TO SHIP OF SEVERN WARMINSTE� DEROAD IH.l ROBBINS DRIVE �1 M LU Z J t Lt` �1 - --------- - DEVELOPMENT SERVICES Meeting Date May 1, 2013 Report No. DS 2013 -026 Page 4 of 5 Page 57 of 237 v (D (T 00 0 IV W v v °m o < r nw *W- o FLAN OF BDBDAMON N 2 j TONN8HTF OF ORO- .LSDONTE W m COUNTY OF SIWCOB cl) e, lop �}' m r '3 v A �'�' -'•� �,Z� ORY17A - OM F-7 VI W C) (D 0 Z 0 O N O_ W N D v� r CD (Q 3 0 CD n O 0 0 CD G 10c) Report No. CS2013 -07, Doug Irwin, Director of Corpo... Io I of REPORT �. Proud Heritage, Exciting Future Report No. To: Prepared By: CS2013 -07 Council Robert Belsey, Municipal Law Enforcement Officer Meeting Date: Subject: Motion # May 1, 2013 Municipal Law Enforcement Occurrence Report January - March 2013 Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended: 1. That Report No. CS2013 -07 be received for information. BACKGROUND: The Municipal Law Enforcement Division is responsible for ensuring the enforcement and compliance with the Township's municipal by -laws and related legislation including several Provincial Statutes. A portion of the division's responsibilities include the inspection and issuance of pool fence permits and sign permits. The review and issuance of consumer fireworks permits and display fireworks permits. The Division is also responsible for the inspection and issuance of all Kennel Licenses and inspect and provide comments with respect to the issuance of all Campgrounds, Firework Vendors, Refreshment Vehicles, Tow Truck Companies, Tow Truck Vehicles and Tow Truck Drivers Licenses. The definitive goal of the Municipal Law Enforcement Division is compliance. This is achieved through the appropriate use of discretion, issuance of warnings, served correspondence, and if necessary; the charging and prosecution of offenders. It has been the goal of the division to enhance public interaction while still maintaining a superior level of compliance throughout the Township. Occurrences created proactively or through complaints are investigated by the Township's Municipal Law Enforcement Officers (MLEO's) and followed up within a timely manner to ensure compliance has been met. In many cases this involves working with fellow departments such as Development Services. In the first Quarter of 2013, the Municipal Law Enforcement Division incurred a total of 352 Occurrences. Corporate Services May 1, 2013 Report No. CS2013 -07 Page 1 of 6 Page 59 of 237 10c) Report No. CS2013 -07, Doug Irwin, Director of Corpo... ANALYSIS: The following illustrates the total number of occurrences received by the Municipal Law Enforcement Division and summarizes there method of creation and outcomes. TABLE 1 01: January - March Year to date Total Occurrences 352 352 Proactive Response 161 161 Reactive Response 191 191 Warnings Issued 115 115 Part I Charges 4 4 Part II Charges 61 61 ** *Part III Charges 2 2 * ** *Canines Impounded 7 7 *Part I charges refer to "Offence Notices" served on the defendant and provides the defendant with options of either paying a fine, pleading guilty with an explanation or requesting a trial as per the Provincial Offences Act. * *Part 11 charges refer to certificate of parking infractions served by affixing the ticket in a conspicuous place on the vehicle or served personally to the person having care and control of the vehicle as per the Provincial Offences Act. ** *Part 111 charges refer to Informations sworn before a Justice of the Peace and then served upon the defendant as per the Provincial Offences Act. The defendant is summoned to appear in court and has the opportunity to enter a plea of guilty or not guilty. * * ** *Canines Impounded refers to canines which have been apprehended by Municipal Law Enforcement staff and impounded at the Orillia OSPCA located at 565 West St. South in the City of Orillia. Corporate Services May 1, 2013 Report No. CS2013 -07 Page 2 of 6 Page 60 of 237 10c) Report No. CS2013 -07, Doug Irwin, Director of Corpo... The following table illustrates the legislation to which the occurrences are governed. TABLE 2 01: January - March Year to date Total Occurrences 352 352 Canine Control 2011 -177 111 111 Signs 2010 -075 20 20 Clean & Clear 2010 -076 42 42 Zoning 97 -95 14 14 Parking 2012 -168 89 89 Towing By -Law 2012 -143 20 20 Other 56 56 The following table compares the Total Occurrence's from 2012 -2013 by month. TABLE 3 2012 2013 January Not Reported 109 February 108 125 March 117 118 Corporate Services May 1, 2013 Report No. CS2013 -07 Page 3 of 6 Page 61 of 237 10c) Report No. CS2013 -07, Doug Irwin, Director of Corpo... The following table shows the total number of Licenses issued by the Licensing Officer: TABLE 4 Q1: January - March Year to Date Kennel 13 13 Firework Vendor 3 3 Campground 0 0 Refreshment Vehicle 0 0 Tow Truck Company 9 9 Tow Truck Vehicle 22 22 Tow Truck Driver 21 21 The following table illustrates the total number of permits issued by the Division: TABLE 4 Q1: January - March Year to Date Sign 0 0 Pool Fence 3 3 Display Fireworks 2 2 Consumer Fireworks 2 2 FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: Not Applicable Corporate Services May 1, 2013 Report No. CS2013 -07 Page 4 of 6 Page 62 of 237 10c) Report No. CS2013 -07, Doug Irwin, Director of Corpo... POLICIES /LEGISLATION: It is the general practice of the Municipal Law Enforcement Division to ensure all individuals are treated fairly, equitably and with respect. The Chief Municipal Law Enforcement Officer oversees the conduct of Municipal Law Enforcement staff and ensures all occurrences are dealt with in an ethical manner. Legislation which is frequently enforced by the Municipal Law Enforcement Division includes but is not limited to: r Township of Oro - Medonte By -Law No. 2011 -177 (Canine Control) c A By -Law to regulate, license and control canines Township of Oro - Medonte By -Law No. 2010 -075 (Signs) c A By -Law to Regulate Signs and other Advertising Devices Township of Oro - Medonte By -Law No. 2010 -076 (Clean and Clear) o A By -Law to provide for maintaining of land in a clean and clear condition Y Township of Oro - Medonte By -Law No. 97 -95 as amended (Zoning) o A By -Law to implement the policies of the Township of Oro - Medonte Official Plan. Township of Oro - Medonte By -Law No. 2012 -168 (Parking) o A By -Law to provide for the restricting and regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of the Corporation of the Township of Oro - Medonte r Township of Oro - Medonte By -Law No. 2012 -143 as amended (Towing) o A By -Law to License and regulate Towing Companies, Tow Truck Owners and tow Truck Drivers. Other By -Laws refers to Legislation that is not often received by the Division. CORPORATE STRATEGIC GOALS: Service Excellence o Review corporate by -law enforcement procedures Safe and Healthy Community o Promoting a safe and secure environment Quality of Life o Review by -laws that affect and viability of local businesses Corporate Services May 1, 2013 Report No. CS2013 -07 Page 5 of 6 Page 63 of 237 10c) Report No. CS2013 -07, Doug Irwin, Director of Corpo... CONSULTATIONS: ➢ Director of Corporate Services /Clerk ➢ Chief Municipal Law Enforcement Officer ATTACHMENTS: Not applicable CONCLUSION: The division strives to maintain transparency in all practices, beliefs and activities. This effort instills trust in the community we serve and each other. Respectfully submitted: e Municipal Law Enforcement Officer SMT AporQval / Comments: C.A.O. Approval / Comments: Corporate Services Report No. CS2013 -07 May 1, 2013 Page 6 of 6 Page 64 of 237 2013 Grant & Subsidy Requests Budget Allocation Notes All requests comply with the criteria of the policy. * B, C, H may not have boards where the majority of membership resides within the Township. (Unable to confirm) v (D O) (T O N W v Q C2 S v 0 CD 0 O O ;1l CD C) CD O C2 n O 3 3 C 1< Cn Requested Amount Approval Amount Requested Amount Approval Amount Subsidy Request Subsidy Approved Subsidy Request Subsidy Approved Code Applicant 2012 Grant 2012 Grant 2013 Grant 2013 Grant 2012 2012 2013 2013 A Coldwater & District Agricultural Society $500.00 $200.00 $500.00 $0.00 $0.00 B Couchiching Jubilee House $500.001 $250.00 $500.00 $0.00 $0.00 C Crime Stoppers $2,000.00 $200.00 $400.00 $0.00 $0.00 D Oro Agricultural Society $500.00 $500.00 $500.00 $1,560.00 $1,560.00 $1,632.00 E Oro Horticultural Society $2,000.00 $2,000.00 $2,000.00 $1,526.00 $1,526.00 $1,687.50 F Oro Station Community Hall $2,500.00 $2,500.00 $3,000.00 $0.00 $0.00 G Rugby Community Hall $2,500.00 $2,500.00 $2,500.00 $0.00 $0.00 H Telecare Orillia Distress Line $1,000.00 $500.00 $1,000.00 $0.00 $0.00 Totals Requested and Approved 511.500.00 8 650.00 1 510.400.00 a&96.001 3 086.00 a!19.50 Notes All requests comply with the criteria of the policy. * B, C, H may not have boards where the majority of membership resides within the Township. (Unable to confirm) v (D O) (T O N W v Q C2 S v 0 CD 0 O O ;1l CD C) CD O C2 n O 3 3 C 1< Cn 1Od) Shawn Binns, Director of Recreation and Community S... Coldwater & District Agricultural Society W/ PO Box 339 Coldwater ON LOK 1 EO August 4, 2012 The Corporation of The Township of Oro - Medonte 148 Line 7 S, Box 100 Oro, ON LOL 2X0 Attention: Sandie Spattz Dear Sandie: Re: Budget Call for 2012 Phone: (705) 826 -0826 E -mail: coldwaterfallfair @bell.net AUG 0 s 2612 ORO- MEDONTE TCA ivSHIP I am writing to you on behalf of the Coldwater and District Agricultural Society. The Coldwater Fall Fair is one of the best area agriculture events with close to 6,000 visitors and exhibitors. It is always held on the last full weekend in September. We are asking if you would consider supporting our Fair with a grant similar to the amount given in past years. The grants that we receive insure that our Agricultural Society is able to encourage interest, promote improvements in and advance the standards of Agriculture, Domestic Industry and Rural Life, now and in the future. We thank you in advance for your time to review our request and look forward to hearing from you. Sincerely, Joanne Reid, Treasurer Coldwater & District Agricultural Society Page 66 of 237 1Od) Shawn Binns, Director of Recreation and Community S... T( hip of Proud Heritage, Exciting Future APPLICATION FOR GRANT /SUBSIDY Instructions: In order to process the application, Appendix "A" Financial Information must be completed Note: Grants /Subsidies are not automatically renewed annually PART A - ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name i Address_ City n Prov. b`fy Postal Code I- -0V_ k C U Contact Jo r.c ' � � Telephone `\off �3S 3`,S l E -mail Fax / PART B - ORGANIZATION GENERAL INFORMATION Number of Out of Town Membership Fee Members Residents r" If Applicable A, Geographic Area Date Served "QsAF. Formed �q � Outline the mission, purpose and objectives of your organization. v kIV\e_ �u cc�s a �' �i a r lk�c� r es�� d-.c� vs��, o �c� 148 Line 7 South, Box 100, Oro, Ontario LOL 2X0 Page 67 of 237 10d) Shawn Binns, Director of Recreation and Community S... A3 Type of Organization (i.e. Registered Charity, Non - Profit Organization, no status, etc.) and registration number if applicable. Indicate the products / services / benefits provided to the Township of Oro - Medonte by your organization: \-Qe- n # of individuals served: moo \, no DI) PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A ") PART C — DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant ✓ Subsidy Amount Requested: S'�o . t_i' Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). \ SQ �USM\� 4 oc1 cc.� o �ec ey�_v \�y1J\[.e rte\ Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). 'N p Previous grants /subsidies from the Township? Page 68 of 237 10d) Shawn Binns, Director of Recreation and Community S FINANCIAL INFORMATION ORGANIZATION NAME:- C". cue CURRENT FISCAL YEAR: Year: 11), G— REVENUE: YvDR,, Source: Amount: TOTAL 1 boo EXPENDITURES: Item: Amount: Minus Exp. Expenditures 7 t:' CID • 00 TOTAL: 1 SOCDO. C)C) SUMMARY: Surplus 06eficit rorn previous year: Revenue CC) Sub Total 6-0. OD Minus Expenditures 13 0 DO, DD BALANCE: 10 b L-tV - 00 Signature., Q�S� NEXT YEAR PROPOSED: Year: X) 13 REVENUE: Source: TOTAL EXPENDITURES: Item: TOTAL: Amount: -1 C) - L=o Amount: -13OUD-ty) SUMMARY: Surplus or deficit from previous year: 1 boo Revenue Sub Total 60 t:)tD Minus Exp. Expenditures 7 t:' CID • 00 BALANCE: M04 L6 3. Page 69 of 237 10d) Shawn Binns, Director of Recreation and Community S... Coldwater & District Agricultural Society Balance Sheet As at 31 Dec, 2011 ASSET ASSETS Cash In Bank 25,258.48 Cash For Deposit 0.00 P/Y Outstanding Cash Prize 0.00 Total Cash 25,258.48 Inv- Emergency Fund Part 1 20,000.00 Inv - Emergency Fund Part 2 5,000.00 Inv - Operating Fund 0.00 Inv-Secured 0.00 Total Investments 25, 000.00 Accounts Receivable 50.00 TOTAL ASSETS 50,308.48 TOTAL ASSET 50,308.48 LIABILITY LIABILITES Accounts Payable 0.00 TOTAL LIABILITIES 0.00 TOTAL LIABILITY 0.00 EQUITY EQUITY Retained Earnings 57,949.04 Current Earnings - 7,640.56 TOTAL EQUITY 50,308.48 TOTAL EQUITY 50.308.48 LIABILITIES AND EQUITY 50,308.48 Page 70 of 237 Page 1 10d) Shawn Binns, Director of Recreation and Community S... Page 71 of 237 J Page 1 41t�-', Coldwater & District Agricultural Society Income Statement 01 Jan, 2011 to 31 Dec, 2011 REVENUE REVENUE Fees - Exhibitor ($6) 1,174.00 Entry Fees 2,533.50 Animal Drug Test 70.00 Total Fees 3,777.50 Grant -Prov. of Ontario 4,100.00 Grant -Cty of Simcoe 750.00 Grant -Twp Oro - Medonte 200.00 Grant -Twp of Severn 1,000.00 Grant -Twp of Tay 500.00 Total Grants 6,550.00 Gate Fees - FRI 6,790.00 Gate Fees - SAT 16,346.00 Gate Fees - SUN 3,865.63 Total Gate Fees 29,001.63 Vendors - Inside 2,934.00 Vendors - Outside 3,997.00 Total Vendors 6,931.00 Events 0.00 Donations 0.00 Sponsorships 11,144.50 Crown & Anchor 0.00 Midway 5,483.89 Food Booth 0.00 Subtotal Events 5,483.89 Interest Earned 23.36 2011 Cookbook Sales 2,380.00 Dance 0.00 TOTAL REVENUE 65,291.88 TOTAL REVENUE 65,291.88 ?XPENSE EXPENSES Insurance - Officer /Director 1,134.00 Insurance - General Liability 2,844.72 Insurance - Building 0.00 Insurance - Accident Direct/Off 334.80 Insurance - Liabiity - Motorsports 835.10 Insurance - Contents 540.00 Insurance - Township of Severn 217.99 Total Insurance 5,906.61 Honorariums 1,700.00 Affiliation /Membership Dues 332.50 SOCAN Fee 43.48 CASS Partnership Program 0.00 OAAS - Other 0.00 Office Supplies 1,734.14 Postage /Courier 1,151.82 Phone 1,148.04 Meeting Room Rental 0.00 Bank Fees 266.26 Annual Audit 144.10 Advertising /Promotion 2,183.17 Decoration 0.00 Internet/Web 1,293.52 Fair Donations /Grants 600.00 Gifts/Thanks 0.00 Memoriam 0.00 Conferences /Seminars 122.50 Mileage 64.00 Page 71 of 237 10d) Shawn Binns, Director of Recreation and Community S... Coldwater & District Agricultural Society Income Statement 01 Jan, 2011 to 31 Dec, 2011 Travel 0.00 Meals 152.79 Advances 0.00 Annual Dinner 379.60 Total Administration 11,315.92 Rentals- Indoor 0.00 Rentals- Outdoor 0.00 Rental- Equipment -Gate 90.68 Rental- Building -Gate 0.00 Rental- Grandstand 4,533.56 Rental - Portable Toilets 1,901.79 Total Rental Expense 6,526.03 Gate - Wrist Bands 381.94 Gate - Staff 3,465.00 Total Gate Expense 3,846.94 Prizes - Ribbons /Stickers 1,391.57 Prizes - Trophies /Plaques 560.27 Prizes -Cash (Adult/Youth) 16,754.50 Prizes -Cash (School) 547.35 Prizes - Gift Certificates 0.00 Prizes - Sponsorship Winners 125.00 Total Prizes 19,378.69 Printing - School- Children's Books 917.66 Printing -Adult Prize Books 1,552.80 Printing - Photcopies 252.79 Printing - Posters /Signs 895.53 Printing -Entry Forms/Tags 127.69 Printing - Cards /Passes /Pamphlets 428.39 Printing -Other 725.45 Printing - 2011 Cookbooks 1,554.00 Total Printing Expense 6,454.31 Antique Tractor/Truck Pull 1,412.50 Antique Display 572.87 Demolition Derby 2,837.00 Entertainment 775.00 Blank Account 0.00 Dog Show 0.00 Antique Appraisals 0.00 Parade 313.86 Special Exhibits 0.00 Total Event Expense 5,911.23 Cleaning Supplies 110.61 Judges 3,105.00 Ribbon Buy Back 0.00 Vet/Animal Supplies 169.80 Operation Supplies 2,578.38 Repairs & Maintenance 713.83 Utilities 0.00 Security 3,660.00 Fuel 101.01 Sound System 1,000.00 Waste Disposal 521.95 Total Fair Operations Expense 11,960.58 Dance 0.00 Misc. Expense 0.00 Fairground Improvements 1,632.13 TOTAL EXPENSES 72,932.44 TOTAL EXPENSE 72,932.44 NET INCOME - 7,640.56 A1 Page 2 Page 72 of 237 1Od) Shawn Binns, Director of Recreation and Community S... Amount Requested: u-'c> Year of Request: )"Oy� Amount Approved: �'D • vu Year of Approval: `� \ l PART D — SIGNATURE OF AUTHORIZED OFFICIAL(S) Date: iv l Name I Position (�'- Date: Name & Position For office use only Approved: Amount $ NOTE: Denied: Date: • Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet ( and attach more if required) to complete the information requested on the Grant/Subsidy Application Form. APPENDIX "A" Page 73 of 237 10d) Shawn Binns, Director of Recreation and Community S... Couchiching Jubilee House �1 Empowering vulnerable women to improve their quality of Me through a program of individualized support and transitional housing August 30, 2012 Mr. Shawn Binns Director, Recreation and Community Services Township of Oro Medonte 148 Line 7 South, Box 100 Oro, ON LOL 2X0 RE: Request $500 for Post Resident Program Expansion Dear Shawn, Thank you for offering us the opportunity to apply for a grant in the 2013 budget year. We are so grateful for your continued support of CJH. Thanks to your last grant of $250, we were able to purchase an infrared camera. We are now able to monitor our entire property and ensure the safety of our families. As you know, Couchiching Jubilee House works to empower homeless or near homeless women to improve their lives. We provide families with individualized support and transitional housing for up to one year. As the families move back into the community, we continue to support them as needed. We call this our Post Resident Program. This program plays an essential role in helping the women maintain the positive momentum they have made as they work towards their goals and preventing a relapse to homelessness. As we continue to serve more families, this program continues to grow. In 2013, our Board of Directors has made it a priority to begin investing in the growth of the Post Resident Program to ensure the continued progress and stability of the vulnerable women who participate in the Residential Program. Our enclosed application requests $500 towards the costs associated with increasing our Post Resident program. Thank you for taking the time to consider our request. Sincerely, ; S-6w-� Shauna Crawford Development Coordinator P.O. Box 272, Orillia, Ontario L3V 6J6. Phone:(705) 326 -4337 Fax:(705) 326 -2767 Email: info @iubileehouse.ca Web: www.iubileehouse.ca Supported in part by Q-- ' ..2 pa Page 74 of 237 10d) Shawn Binns, Director of Recreation and Community S... T-s?. Proud Heritage, Exciting Future APPLICATION FOR GRANT /SUBSIDY Instructions: In order to process the application, Appendix "A" Financial Information must be completed Note: Grants /Subsidies are not automatically renewed annually PART A — ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name �,nuClnich�hG - `Clain �li�'�n�Y�� Address V) ,Q, '_V)cX � ) City Of Lw Fa Prov. ON Postal Code Contact Sl'1 oa h(i Telephone L(-2 E -mail C.rrlta_)i-OCd 0 i u h, lee i�nS sP= ca Fax _40c- Ila 3i (P� PART B — ORGANIZATION GENERAL INFORMATION Number of Out of Town Membership Fee Members Q ?card of _D( re-cibc S Residents If Applicable Geographic Area - Date ,l� Served S; r) c oc W LLeN- 1. ' � Formed r?000 0001 J Outline the mission, purpose and objectives of your organization. e r Vulyierahlz Women fio fLne�r a laalxtu rrF 1,FC - fywcuUh skidi'biduofizpd Supprt and -Wans'rhonu/ 6bu T, rnuf 1., o , r proSrdms we a � �l in, i ProUede wnmy n and their de anol'a.rtt" ezff r n61e. and 5a-f" lh (lus,'na ;r uin +o one sear. J, in m th e II- on based an tinei.r ne.rcrncJ st'eqi4is cknd ryic+ UcchcNL �'n r r h A e 3 8.012 i'L) o,'n er\ bw (dl a s u ad 5 t e rv� to help f -lnkam m e +__ +V)eLr o�nnlc 1he�r ��� Tyf�o`1� nn �� inrL.�rz P'r�er`cjs Pnm lea _ �JOluytt+'er rYtevrlars� 148 Line 7 South, Box 100, Oro, Ontario LOL 2X0 Cornmurxuh -A SuHor-1 v��rkerS a,nd -{he. �rcc�ravv� CoorcUvlcxtd+�lExec. Ue Urrec�cr Page 75 of 237 10d) Shawn Binns, Director of Recreation and Community S... 23 Type of Organization (i.e. Registered Charity, Non - Profit Organization, no status, etc.) and registration number if applicable. Reaiste(eJ CVbll+IA 534 ;)64 LA Co tiRC�JL1 -- Indicate the products / services / benefits provided to the Township of Oro - Medonte by your organization: � Cnul'111rk,no Lln5 0 0.i hEl()s worn(ty E or-� QC�Lk'kcti and Su CGiutC Oro a ujho a.(c Joorne_IQSS or near hcrno1esC . W o, d:k'_ ryj� j, clU0 oonneL+oYi,, -b Cnmrnjjr11J reSr1A✓r'l�; "d Sark ha(As,n. rSaaprnc� K L4 1r, oo L PCA iAla Ko-nd arJ tT wleSe pct,)}Co_ ( x ) o i-n P bn 2 a� x % ( rivet e i' o'r0Y 1 b Lk7h r\r— rn D yyi ko_(i tty_ Co rn nI&A j34 3 Har'LA t00rnar\ rem v. � sc_V�cdl -�� n d '�obs, Md one. (pf c)u_(- for rYWr' rcSide►Uk has puk-rchased h-er ou;n # of individuals served: (�.) WCtY�+' i'l i Li Clni to 1n horn2 . PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A ") PART C — DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Gran_ Subsidy t I�- Amount Requested: 5po m Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). �l�er� �n-e, �arn�(�e: i'Vl ©tom orl-(- �� -IIne - i-rans�,k�vnr, I l�nus.e back , n-tn -fig. iAi Pnii-Liu g pray kip .' iUp pr;rf noid 11. TJkLis nn -cam . J Ci rnt �S �ruc�al & 4kc womov� ikyoia k cIrlSiS -rhod- c1Ti 3 T� J We h9112 Marrrfai.vt 41i,� Estt4V2 VY)(�Men-�turn -i-h 14 in � bw+�la�t� �a►'��S v a 0-r C rect✓ue"hyk5 1560 -t wo -rcts nuut -Wd C"fs Loi-1 t s am, Do you currently receive other grans or sub idies from the Township (facility subsidization, photocopying, secretarial, etc). No Previous grants /subsidies from the Township? Page 76 of 237 10d) Shawn Binns, Director of Recreation and Community S... 6 L Amount Requested: 4 Year of Request: o I Amount Approved: $ Year of Approval: ac) I a PART D - SIGNATURE OFF� _AUTHORIZED OFFICIAL(S) ' t, Date: N6 frr ee & Position Date: Name & Position For office use only Approved: Denied: Amount $ NOTE: Date: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 900, Oro, Ontario. LOL 2X0 Please use additional sheet ( and attach more if required) to complete the information requested on the Grant/Subsidy Application Form. APPENDIX "A" Page 77 of 237 10d) Shawn Binns, Director of Recreation and Community S 6-5 FINANCIAL INFORMATION ORGANIZATION NAME: QaucAA C i1 FISCAL YEAR: Year: REVENUE: Source: Amount: Lb r\o.:h on,,,.l F-ize nt 103, 350 q 9 (Onc) C4-Ke-r 00 1 *�14:14 I 101 k 01 J *-A Item: TOTAL: q-7 9.50 Amount: Hnu-Q- eqen5t5 'g-LI'Non V3, TOTAL: 1134 95 0 SUMMARY. Surplus or deficit from previous year: Revenue Sub Total: Minus Expenditures BALANCE.- ,� ) / , I (-,(p j 9 -7 .. , 01:50 ("o NEXT YEAR PROPOSED: Year: c�G 13 REVENUE: Source: Amount: -C,br)00hbr\5 I �Venf-, 0 11 Lq 3co Gr amts 0+ P-y- at-1,000 5NT.9�� Item: TOTAL 1 (9 0E4 500 I Amount: fl(OLA&Z 9Y PW=V-6 -11-41 , 700 k'asidikFt- ?koay-amy U lob, J-71 TOTAL: 4 Jog , 18--::t SUMMARY. Surplus or deficit from previous year- 1) 1620 Revenue c3 , SCL7 Sub Total aaj-io Minus Exp. Expenditures jog , I S1, BALANCE: 10,SJ3 , - Daw 36,WO12 Page 78 of 237 1Od) Shawn Binns, Director of Recreation and Community S... CRIMEMuskoka Dufferin STOPPERS 1- 800 - 222 -8477 Township of Oro Medonte Att: Shawn Binns Director, Recreation and Community Services 148 Line 7 South, Box 100 Oro, Ontario LOL 2X0 Re: 2013 Application for Grant Dear Mr. Binns, C-'�_ 80 Bradford Street Suite 107 Barrie, Ontario L4N 6S7 Administration: (705) 726 -2237 1- 800 - 567 -2043 Fax: (705) 726 -0084 E -mail: crimestoppersofs.d.m @csolve.net ! ,, � ...� � ..., -_ ,. �r 'rte•, SET 21 21111 I I spoke with you on September 6th when your letter and the enclosed application was received by our office. It was initially sent to our old office address at 20 Rose Street. I had explained to you that I was unable to complete the application until the week of September 17th, when I would return from vacation. Thank you for the opportunity to submit our application after the deadline. Our application is enclosed for consideration. Sincerely, Colleen Weise Office Administrator WE PAY CASH FOR TIPS... 1 800 222 -8477 Page 79 of 237 10d) Shawn Binns, Director of Recreation and Community S... THE CORPORATION OF THE ©� 18 Line 7 S., Box 100 �c Oro, Ontario LOL 2X0 Fax TOWNSHIP 05) 87 -0133 OF www.oro- medonte.ca APPLICATION FOR GRANT /SUBSIDY Instructions: In order to process the application on fields Including Appendix "A" financial information must be completed Note: Grants /Subsidies are not automatically renewed annually PART A - ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name /0 Address 9a ./ 1 ��6/ � C� . sial /e_- /0 7 City AtErp e-,-" Prov. C.N Postal Code L6WW S__Z Contact &J18eA a)°�.li 2 Telephone r� 1_5) ` 24a `67- E -mail 57172&PJQ .�` "2K_V �So (Ya I �C<S'OILAff,12J� Fax C 7D�` ) 7o? &' 94� PART B - ORGANIZATION GENERAL INFORMATION Number of S ,011-ec Out of Town Membership Fee Members y-I�(7, & Residents 95 If Applicable Geographic Area Date j/ Served S/ [r' � ( ' / jfJ tL Formed �,l ). Z9Y;L M askol<� Outline the mission, purpose and objectives of your organization. XA940ea 426ALYJ1�1 is l-a 11, -Qsis1- the wLe z4��s�i/� e�C� tea. es m�rn�i�' a ,fhb ce�rnm�r �v cair •�Qr�`y/Y1O s �m� , F, Ile fil a e� - C'a0 l�C '�f r�hOGr �J G/� e � Gt�/ /� on 0 1 J ecalx r>,� /'}?�Ji,S' C /"c� lLy, Qf�( �� G J�SiJ)4,-/qg % ; 7 fl Oil r/"7 ✓h :7 %1 L , .. /.il , // (- /" — — / -- ail ., — ' : e /7 ,n 4 s' Page 80 of 237 10d) Shawn Binns, Director of Recreation and Community S... Page 81 of 237 Type of Organization (i.e. Registered Charity, Non - Profit Organization, no status, etc.) and registration number if applicable. re�ZA01I L- is /Ci Indicate the products / services / benefits provided to the Township of Oro - Medonte by your LLA anization: ir'/12z' � YiQ16 ?/ S f. S Q �✓�� /C7 7 A&'/ �'.�tf ' 1 i i7 1-kq- in l/ 1')12>L11/._� V� M/3 riC'so l As J&2 a ' VIIA81- # of individuals served: L1YZ? �. PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A ") PART C — DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant_ Subsidy Amount Requested: a A96. 00 Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). h _ all- /Z�LIG h ! /7a �!✓7 /n � /c� �� �/ � �d /� �reey' `s)�r�Qj/ -J' �s czr�� ELL � � _ 0 r // ll /r�` �,� ��J py �r7 PaymoluD c +_ cam' <O �� 7 /- . y Q 5dc! C al AA e- 11ol/�C� ,d��v 7 A u0e� lira Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). AM Page 81 of 237 10d) Shawn Binns, Director of Recreation and Community S... Previous grants /subsidies from the Township? Amount Requested: $ 401.)o Year of Request: ,)ij 1,-7, Amount Approved: $ L960 Year of Approval:�� PART D — SIGNATURE OF AUTHORIZED OFFICIAL(S) Date: P sition �! Date: Nam" Position For office use only Approved: Amount $ NOTE: Denied: Date: C.4 Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet ( and attach more if required) to complete the information requested on the Grant/Subsidy Application Form. Page 82 of 237 10d) Shawn Binns, Director of Recreation and Community S... APPENDIX "A" FINANCIAL INFORMATION ORGANIZATION NAME: &-11296 Page 83 of 237 10d) Shawn Binns, Director of Recreation and Community S... aturc, Date, Page 84 of 237 do CURRENT FISCAL YEAR: Year: 64P 0 1 NEXT YEAR PROPOSED: Year: REVENUE: Jv REVENUE: Source- Amount: Source: Amount: TOTAL TOTAL: EXPENDITURES: EXPENDITURES: Item: Amount: Item: Amount: TOTAL: TOTAL: SUM MARY- SUMMARY: Surplus or deficit from Surplus or deficit from previous year: previous year: Revenue Revenue Sub Total Sub Total Minus Expenditures Minus Exp. Expenditures BALANCE: BALANCE: aturc, Date, Page 84 of 237 10d) Shawn Binns, Director of Recreation and Community S... 3:15 PM Crime Stoppers of Simcoe- Dufferin- Muskoka 09119/12 Profit & Loss Budget Overview Accrual Basis January through December 2012 Total Income 143,500.00 Expense Jan - Dec 12 Ordinary Income /Expense 8,000.00 Income 8,200.00 40100 • O/D Individuals 600.00 40300 • OID Business & Industry 9,000.00 40940 • Police Service Boards & Municip 50,000.00 40970 • Other Income 4,800.00 41000 • Nevada Revenue 3,600.00 41600 - Fundralsing #1 Board 21,000.00 41610 • Fundralsing #2 Gala 18,000.00 41620 • Fundraising South Simcoe 6,900.00 41630. • Fundraising - Barrie 22,000.00 41650 • Fundraising - Orillia 1,000.00 41660 • Fundraising - Midland 0.00 41670 • Fundralsing - Muskoka 2,500.00 41679 • Fundralsing Oro 500.00 41680 Sausages Revenue 0.00 41700 Interest Earned 3,600.00 41720 • CS Handcuff Pins 0.00 41730 • Fundraising - Georgian Triangle 0.00 Total Income 143,500.00 Expense 50100 • Advertising Expenses 8,000.00 50500 • Accounting & Legal 8,200.00 50600 • Awards Expense 1,000.00 51000 • Bank Fees 300.00 51610 • Gala Expenses 15.000,00 52100• Training 6,000.00 52700 • Director's Expenses 1,200.00 52900 • Dues & Membership Fees 4,000.00 53150 • Volunteer Expenses 1,100.00 53500 • R Tuck Expense 18,000.00 54000 • Fundraising Expenses 18,000.00 54165 • Fundraising - Sausages 0.00 55000 • Insurance 6,600.00 56900 • Nevada Expenses 3,000.00 57950 • Office Expenses 5,000.00 57995 • Repairs & Maintenance 500.00 58000 • Reward Payments 14,400.00 59000 • Telephone 7,500.00 59100 • Vehicle Expense 1,800.00 60000 • Rent 4,200.00 66000 • Payroll Expenses 46,800.00 Total Expense 170,600.00 Net Ordinary Income - 27,100.00 Net Income - 27,100.00 Page 85 of 237 Page 1 �r 10d) Shawn Binns, Director of Recreation and Community S... cc h c� Proud Heritage, Exciting Future APPLICATION FOR GRANT /SUBSIDY Instructions: In order to process the application, Appendix "A" Financial Information must be completed Note: Grants/Subsidies are not automatically renewed annually PART A - ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name Addres City ccp Prov. () iI Postal Code �4) L I)l Contact lCpn Telephone _n t7� 4-11-4-11—J:765 E -mail I ° c o nm Fax PART B - ORGANIZATION GENERAL INFORMATION Number of Out of Town `- Membership Fee Members a(') o Residents 10 If Applicable 01 In '60 Geographic Area r ` _p Date Served (° l' -��� b }Yid �I Y� rj Formed l� � z �-�� rves Outline the mission, purpose and objectives of your organization. �j�ir�rr:un��.- s�•r-iw Wdne 7 S Mt4h-, BoP100, Ors o , _ r an o L10 Page 86 of 237 10d) Shawn Binns, Director of Recreation and Community S... � T Yp e of Organization (i.e. Registered Charity, Non - Profit Organization, no status , etc.) and registration number if applicable. Indicate the products / services / benefits provided to the Township of Oro - Medonte by your organization: rn 1,_)or1��s # of individuals served: j L(`iT� PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A ") PART C — DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees / Application is for a (please check) Grant Subsidy V Amount Requested: D �i(D Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). Ike- / L 1 Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). Previous grants/subsidies from the Township? Page 87 of 237 1Od) Shawn Binns, Director of Recreation and Community S... Amount Requested: Year of Request: Amount Approved: Year of Approval: PART D — SIGNATURE OF AUTHORIZED OFFICIALS ��� � ��-Y,� �f' �`� � t� � � Date: ��-�9 •ti��l Z Name & Position Date: Name & Position For office use only Approved: Denied: Amount $ NOTE: Date: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet ( and attach more if required) to complete the information requested on the Grant/Subsidy Application Form. APPENDIX "A" Page 88 of 237 10d) Shawn Binns, Director of Recreation and Community S... Oro Agricultural Society N Oro World's Fair Budget 2012 Income Grants County Provincial Capital Improvement Municipal Prize Money Trillium Foundation Donations General Building Fund Memorial Memberships Entry Fees Gate Fall Fair Gate Heritage Day Heritage Days Fees, meals, donations Midway $ 2,000.00 Rentals Display space bldgs Interest Beef Lottery Tractor Pull Donations Revenue Advertising Revenue Promotional Items Sundry Income Food Booth Cheques not cashed Total Income Less Expenditures Net Income for the Year 2011 Actual 2012 Budget $ 750.00 $ 750.00 $ 2,000.00 $ 2,000.00 $ 500.00 $ 500.00 $ 3,000.00 $ 10,000.00 $ 10,000.00 $ 2,704.00 $ 2,000.00 $ 1,575.00 $ 800.00 $ 2,071.00 $ 2,000.00 $ 3,470.00 $ 3,000.00 $ 42,207.00 $ 38,000.00 $ 1,666.00 $ 1,700.00 $ 3,903.00 $ 3,500.00 $ 9,058.00 $ 9,000.00 $ 278.00 $ 250.00 $ 2,658.00 $ 2,500.00 $ 2,200.00 $ 2,700.00 $ 2,759.00 $ 1,350.00 $ 1,383.00 $ 1,200.00 $ 8,859.00 $ 8,500.00 $ 101,041.00 $ 89,750.00 $ 74,619.00 $ 81,447.00 $ 26,422.00 $ 8,303.00 Page 89 of 237 b(--A 10d) Shawn Binns, Director of Recreation and Community S... Page 90 of 237 Oro Agricultural Society N Oro World's Fair Budget 2012 Expenses 2011 Actual 2012 Budget Prize Money Sr & Jr. Fair $ 9,966.00 $ 11,500.00 School Fair $ 2,060.00 $ 2,000.00 Amateur Talent Show $ 265.00 $ 140.00 Horseshoe Pitching $ 400.00 $ 400.00 English Horse Show $ 1,103.00 $ 1,200.00 Western Horse Show $ 1,177.00 $ 1,200.00 Tractor & ATV pull costs $ 7,891.00 $ 8,000.00 Antique Machinery Display $ 300.00 $ 350.00 Bleacher Rental $ 3,345.00 $ 3,500.00 Entertainment $ 2,135.00 $ 4,000.00 Professional Fees $ 125.00 Promotioanl Items Convention, District meetings $ 1,714.00 $ 2,200.00 Affiliation Fees $ 456.00 $ 500.00 Judges $ 1,905.00 $ 2,000.00 Trophies and Ribbons $ 2,891.00 $ 3,000.00 Night Guard $ 2,139.00 $ 2,200.00 Medical Support Costs $ 300.00 $ 300.00 Sound System $ 1,200.00 $ 1,200.00 Printing and Stationary $ 3,349.00 $ 3,500.00 Postaghe and Office $ 1,644.00 $ 1,700.00 Heritage Day $ 1,549.00 Telephone $ 791.00 $ 1,300.00 Advertising $ 3,458.00 $ 4,000.00 Hydro $ 998.00 $ 1,500.00 Insurance $ 4,182.00 $ 4,182.00 Bank Charges $ 61.00 $ 150.00 Demolition Derby $ 500.00 $ 2,000.00 Toilets $ 1,564.00 $ 1,700.00 Beef Draw $ 916.00 $ 925.00 Travel Expense $ 820.00 $ 900.00 Secretary $ 2,700.00 $ 2,700.00 Depreciation $ 8,106.00 $ 8,200.00 Repairs & Maintenance $ 4,609.00 $ 5,000.00 Total Expenses $ 74,619.00 $ 81,447.00 Page 90 of 237 10d) Shawn Binns, Director of Recreation and Community S... Daniel S. Sawatsky CA CHARTERED ACCOUNTANT PROFESSIONAL CORPORATION NOTICE TO READER On the basis of information provided by management, I have compiled the balance sheet of Oro Agricultural Society as at December 31, 2011 and the statements of income and members' equity for the year then ended. I have not performed an audit or a review engagement in respect of these financial statements and accordingly, I express no assurance thereon. Readers are cautioned that these statements may not be appropriate for their purposes. Orillia, Ontario January 17, 2012 Daniel S. Sawatsky, CA, Professional Corporation, Authorized to practise public accounting by The Institute of Chartered Accountants of Ontario 66 Coldwater Street E. Suite 201 Orillia, Ontario L3V 1 W5 Tel: 705- 329 -7700 Toll Free: 877- 720 -9875 P,... Inc — Page 91 of 237 10d) Shawn Binns, Director of Recreation and Community S... Page 92 of 237 ORO AGRICULTURAL SOCIETY BALANCE SHEET AS AT DECEMBER 31, 2011 (Unaudited — see Notice to Reader) ASSETS 2011 2010 CURRENT Cash - general $ 7,479 $ 32,627 - building fund 27,485 5,940 Investment — guaranteed investment certificate 70,000 25,000 Accounts receivable 96 1,889 Prepaid expenses 157 50 105,217 65,506 CAPITAL ASSETS, note 3 155,022 153,128 260 23 218 634 LIABILITIES CURRENT Accounts payable $ 5,758 $ 575 Deferred revenue 10,719 719 16.477 1,294 MEMBER'S EQUITY Member's Equity, schedule 1 88,739 64,211 Net assets invested in capital assets, schedule 1 155,023 153,129 Balance, end of year 243,762 217,340 260 239 $218,634 Approved b o alf of e ard: Director Director The accompanying notes are an integral part of these financial statements. Page 92 of 237 10d) Shawn Binns, Director of Recreation and Community S... Page 93 of 237 r ORO AGRICULTURAL SOCIETY STATEMENT OF INCOME FOR THE YEAR ENDED DECEMBER 31, 2011 (Unaudited - see Notice to Reader) 2011 2010 Grants - County - Municipal $ 750 $ 750 500 500 - Provincial - capital improvement 2,000 2,000 - prize money 3,000 3,000 - trillium 10,000 Donations - general 2,704 2,946 - building fund 1,575 875 - memorial 1,000 Memberships 2,071 1,850 Entry fees 3,470 2,369 Gate -fall fair 42,207 36,756 - heritage day - 1,004 Heritage day - fees, meals and donations 1,666 4,388 Midway 3,903 3,073 Rentals, buildings and grounds 9,058 8,466 Interest 278 83 Beef lottery 2,658 2,496 Tractor pull donations 2,200 2,700 Sale of advertising 2,759 2,931 Sundry income 1,383 1,356 Cheques not cashed - 118 92,182 78,661 DEPARTMENT INCOME Food Booth, schedule 3 8,859 9,517 101,041 88,178 Less: Expenditures, per schedule 2 74,619 75,703 NET INCOME FOR THE YEAR $ 26 422 12,475 The accompanying notes are an integral part of these financial statements. Page 93 of 237 10d) Shawn Binns, Director of Recreation and Community S... Page 94 of 237 ORO AGRICULTURAL SOCIETY STATEMENT OF CASH FLOWS FOR THE YEAR ENDED DECEMBER 31, 2011 (Unaudited — see Notice to Reader) 2011 2010 CASH FLOWS PROVIDED BY (USED IN) OPERATING ACTIVITIES Net income for the year $ 26,422 Items not involving cash: $ 12,475 Amortization 8,106 7,856 34,528 20,331 Net changes in working capital balances Accounts receivable 1,793 Prepaid expenses ( 1,116) ( 107) Accounts payable 145 5,183 Deferred revenue ( 1,092) 10,000 1 51,397 18,269 CASH FLOWS USED IN INVESTING ACTIVITIES Disposal of capital asset Purchase of capital assets L —1—U0 00) 150 ( 8,814 ( 10.000) (_ 8,664) INCREASE IN CASH 41,397 9,605 Cash, beginning of year 63,567 53,962 CASH, END OF YEAR $104,964 _ 63 567 1 The accompanying notes are an integral g part of these financial statements Page 94 of 237 1Od) Shawn Binns, Director of Recreation and Community S... The accompanying notes are an integral part of these financial statements. Page 95 of 237 ' ORO AGRICULTURAL SOCIETY SCHEDULEI MEMBER'S EQUITY ' AS AT DECEMBER 31, 2011 (Unaudited — see Notice to Reader) ' 2011 2010 Net Assets Net Assets ' Member's Invested in Member's Invested in Equity Capital Assets Equijy Cgital Assets Balance at January 1 $ 64,211 $ 153,129 $ 52,544 $ 152,321 Net changes during the year 24,528 1,894 11.667 808 Balance at I I l December 31 88 739 t155 023 64 2 153 129 The accompanying notes are an integral part of these financial statements. Page 95 of 237 10d) Shawn Binns, Director of Recreation and Community S... ORO AGRICULTURAL SOCIETY NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2011 (Unaudited — see Notice to Reader) 1. NATURE OF BUSINESS The organization is engaged in the operation of an annual fall fair and the operation of the following activities: The rentals of land and buildings for social functions and storage. The operation of a food booth at the annual fall fair. 2. SIGNIFICANT ACCOUNTING POLICIES These financial statements have been prepared in accordance with generally accepted accounting principles in Canada. Outlined below are those policies considered particularly significant for the Organization. (a) Capital Assets 3. Capital assets consisting of property and equipment are stated at cost less applicable government grants. Amortization is on a straight line basis based on the estimated useful life of the assets recorded at the following annual rates. Buildings - 2.5% Equipment -10.0% 2011 Fencing -10.0% Lighting - 2.5% 3. CAPITAL ASSETS 2011 2010 Accumulated Net Book Net Book Cost Depreciation Value Value Land $ 49,006 - $ 49,006 $ 49,006 Buildings 109,718 36,607 73,111 75,854 Equipment 26,797 16,264 10,533 12,587 Fencing 37,136 24,514 12,622 15,681 Lighting 10,000 2 65 250 9,750 _ S 77,635 55 022 153 128 1 6. CONTRIBUTED SERVICES The mission of the Agricultural Society is dependent upon and thankful for the many hours contributed by its members. Members contribute numerous hours every year to assist the Agricultural Society in carrying out its mission. Because of the difficulty of determining their fair value, contributed services are not recognized in these financial statements. Page 96 of 237 10d) Shawn Binns, Director of Recreation and Community S... Page 97 of 237 rORO AGRICULTURAL SOCIETY SCHEDULE2 STATEMENT OF EXPENDITURES FOR THE YEAR ENDED DECEMBER 31, 2011 (Unaudited - see Notice to Reader) 2011 2010 Prize Money - Senior & junior fair $ 9,966 $ 10,882 - School fair 2,060 1,833 I - Amateur talent show 265 140 - Horseshoe pitching 400 400 - Light horse shows 1,103 915 - Western horse shows 1,177 991 Tractor & ATV pull costs 7,891 6,475 Antique machinery display 300 350 j Bleacher and light rentals 3,345 1,300 t Entertainment 2,135 3,775 Professional fees 125 I Convention, district meetings 1,714 2,544 t Affiliation fees 456 350 Judges 1,905 1,820 Ribbons & trophies 2,891 2,853 Night guard & security costs 2,139 2,013 Medical support costs 300 300 Sound system 1,200 1,200 Printing & stationery 3,349 3,375 Postage & office 1,644 1,489 Heritage day 1,549 3,809 Telephone 791 846 Advertising 3 X 458 3,822 Hydro 998 860 Insurance 4,182 4,182 Bank charges 61 60 Demolition derby 500 500 Toilets 1,564 1,458 Beef draw 916 901 Travel expenses 820 853 Secretary honorarium 2,700 2,500 Amortization 8,106 7,856 Repairs & maintenance 4,609 5,051 TOTAL EXPENDITURES 74 619 75 703 The accompanying notes are an integral part of these financial statements. Page 97 of 237 10d) Shawn Binns, Director of Recreation and Community S... Page 98 of 237 ORO AGRICULTURAL SOCIETY SCHEDULE3 STATEMENT OF INCOME — FOOD BOOTH FOR THE YEAR ENDED DECEMBER 31, 2011 (Unaudited — see Notice to Reader) 2011 2010 REVENUE $ 15,763 $ 16,192 LESS: COST OF SALES — food purchases 6,525 6,286 GROSS PROFIT 9,238 9,906 EXPENSES Office expense 75 - Propane 284 389 ' Supplies 20 - 379 389 ' NET INCOME FOR THE YEAR $8 859 9 517 1 i I The accompanying notes are an integral part of these financial statements i i Page 98 of 237 10d) Shawn Binns, Director of Recreation and Community S FINANCIAL INFORMATION ORGANIZATION NAME:- "J CURRENT FISCAL YEAR: Year: �4)k NEXT YEAR PROPOSED* Year: REVENUE. REVENUE: Source: Amount: Source: Amount: TOTAL: TOTAL EXPENDITURES, EXPENDITURES: Item: Amount: Item: Amount. TOTAL: TOTAL: SUMMARY SUMMARY: Surplus or deficit from Surplus or deficit from previous year: previous year: Revenue Revenue Sub Total Sub Tota.1 Minus Expenditures Minus Exp. Expenditures [GALA N CE: BALANCE: Signature. Date, Page 99 of 237 10d) Shawn Binns, Director of Recreation and Community S... Printed I5- Aug -12, 10:13 AM Page 1 Township of Oro - Medonte Aect ID: 148 Line 7 S., Box 100 Phone: (705) 487 -2171 Oro- Medonte, ON LOL 2X0 Fax: (705) 487 -0133 Customer Schedule Permit Number: 3339 Oro - Medonte Agricultural Society Ms. Emily Campbell Ms. Emily Campbell Work Phone: 705 -487 -1753 Box 175 Fax: 705 -487 -1756 Oro, ON LOL 2X0 Email: oroagsociety@sympatico.ca PLEASE SIGN AND RETURN ONE COPY OF THIS PERMIT WITH PAYMENT IMMEDIATELY. BOOKINGS ARE TENTATIVE UNTIL SIGNED PERMIT AND PAYMENT ARE RECEIVED. ALL FEES ARE INCLUSIVE OF TAXES. ALL CHEQUES ARE TO BE MADE PAYABLE TO THE TOWNSHIP OF ORO- MEDONTE. NSF cheques must be replaced immediately with either a money order, cash or certified cheque and a $20.00 fee must be added to the amount of the dishonoured cheque. Interest will be charged at a rate of 15% per annum on all overdue accounts. Late payments or failure to replace NSF cheques may result in cancellation of your booking. It is mutually agreed that in the event it becomes necessary for the Recreation and Community Service Department, through weather conditions, breakdown of equipment or any other cause, to cancel a scheduled event(s) at one of their facilities, the Recreation and * Indicates event spans multiple days. Powered by MaxEnterprise®, a product of Maximum Solutions, Inc. Page 100 of 237 Dur. Other Date Day Complex Facility Event Type Start TimeEnd Time Rate Charge Amount 21- Jan -13 Mon OTH Old Town Hall Meeting 7:00 PM 10:00 PM ISO 28.00 0.00 84.00 04- Mar -13 Mon OTH Old Town Hall Meeting 7:00 PM 10:00 PM 180 28.00 0.00 84.00 01- Apr -13 Mon OTH Old Town Hall Meeting 7:00 PM 10:00 PM 180 28.00 0.00 84.00 06- May -13 Mon OTH Old Town Hall Meeting 7:00 PM 10:00 PM 180 28.00 0.00 84.00 03- Jun -13 Mon OTH Old Town Hall Meeting 7:00 PM 10:00 PM 180 28.00 0.00 84.00 08- Jul -13 Mon OTH Old Town Hall Meeting 7:00 PM 10:00 PM 180 28.00 0.00 84.00 12- Aug -13 Mon OTH Old Town Hall Meeting 7:00 PM 10:00 PM 180 28.00 0.00 84.00 26- Aug -13 Mon OTH Old Town Hall Meeting 7:00 PM 10:00 PM 180 28.00 0.00 84.00 09- Sep -13 Mon OTH Old Town Hall Meeting 7:00 PM 12:00 AM 300 120.00 0.00 120.00 10- Sep -13 Tue OTH Old Town Hall Celebration 6:00 AM 12:00 AM 1080 120.00 0.00 120.00 Fair Set up 11- Sep -13 Wed OTH Old Town Hall Celebration 6:00 AM 12:00 AM 1080 120.00 0.00 120.00 Fair Set up 12- Sep -13 Thu OTH Old Town Hall Celebration 6:00 AM 12:00 AM 1080 120.00 0.00 120.00 Fair Set up 13- Sep -13 Fri OTH Old Town Hall Celebration 6:00 AM 12:00 AM 1080 120.00 0.00 120.00 Fair Set up 14 -Sep -13 Sat OTH Old Town Hall Celebration 6:00 AM 12:00 AM 1080 120.00 0.00 120.00 Fair Set up 15- Sep -13 Sun OTH Old Town Hall Celebration 6:00 AM 12:00 AM 1080 120.00 0.00 •120.00 Fair Set up 14- Oct -13 Mon OTH Old Town Hall Meeting 7:00 PM 10:00 PM 180 120.00 0.00 120.00 140.0 (hrs) Sub Total $1,632.00 Tax $0.00 Grand Total $1,632.00 CONTRACT PLEASE SIGN AND RETURN ONE COPY OF THIS PERMIT WITH PAYMENT IMMEDIATELY. BOOKINGS ARE TENTATIVE UNTIL SIGNED PERMIT AND PAYMENT ARE RECEIVED. ALL FEES ARE INCLUSIVE OF TAXES. ALL CHEQUES ARE TO BE MADE PAYABLE TO THE TOWNSHIP OF ORO- MEDONTE. NSF cheques must be replaced immediately with either a money order, cash or certified cheque and a $20.00 fee must be added to the amount of the dishonoured cheque. Interest will be charged at a rate of 15% per annum on all overdue accounts. Late payments or failure to replace NSF cheques may result in cancellation of your booking. It is mutually agreed that in the event it becomes necessary for the Recreation and Community Service Department, through weather conditions, breakdown of equipment or any other cause, to cancel a scheduled event(s) at one of their facilities, the Recreation and * Indicates event spans multiple days. Powered by MaxEnterprise®, a product of Maximum Solutions, Inc. Page 100 of 237 10d) Shawn Binns, Director of Recreation and Community S... Printed 15- Aug -12, 10:13 AM Page I Community Services Department will notify the person signing the permit. Every effort will be made to replace a booking which has been cancelled or a refund will be given. Cancellation Policies: Minor Sports • Season's ice permits must be finalized by July 31 of each year for the season commencing in September. • Should the permit not be finalized by July 31, ice times may be offered to other user groups. -No cancellations or refunds will be granted upon the finalization of the ice permit — Exceptions will be made if the ice can be re- rented, in which case a full refund will be issued. • Cancellations and full refund will be granted at the end of the season to accommodate playoffs upon receiving written notice within 5 business days of the booking. Adult Groups /Casual Renters • Season's ice permits must be finalized by July 31 of each year for the season commencing in September. • Should the permit not be finalized by July 31, ice times may be offered to other user groups. • Cancellations and full refund will be granted upon receiving written notice within 15 business days of the booking. No refund will be provided for cancellations outside of this period. • Note: Business day is defined as a day whereby the Township Administration Office is operational. The exchange of booked time between individual teams or organizations is not permitted without proper written permission from the Recreation and Community Services Department. No alcoholic beverages are allowed in any Township of Oro - Medonte facility without express permission from the Recreation and Community Services Department. NOTE: Failure by any renter /group to adhere to the rental regulation/conditions noted herein may result in the cancellation of the renters /groups entire booking. WAIVER: The permit applicant/organization agrees to hereby waive and forever discharge and INDEMNIFY AND SAVE HARMLESS the Corporation of the Township of Oro - Medonte, its employees, volunteers, partner organizations, sponsors, officers, and elected officials from all claims, damages, costs and expenses in respect to injury or damage to my /their person or property, however caused, which may occur as a result of my /their participation in the use /uses intended which will be held at the permit location/locations during the period of this permit including any additional dates later added to this permit. Notwithstanding the foregoing, this indemnification shall not apply to claims, damages, costs and expenses which the Corporation of the Township of Oro - Medonte shall or may become liable for by reason of any willful default or negligence of the Corporation of the Township of Oro - Medonte, its officers and employees. SIGNATURE: 1� DATE: ` �� not the named addressee of the permit, please print your name. Personal information contained on this form is collected pursuant to THE MUNICIPAL FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT, and will be used for the purpose of this permit. Questions about this collection should be End of Listing Page 101 of 237 10d) Shawn Binns, Director of Recreation and Community S... 0 lH[co>]r=tti(ouilltttu ratll Sodketty Keeping Ontario Beautiful 58 Drury Lane Barrie, ON LE, L4M 3C8 August 30, 2012 R E The Council of the Township of Oro - Medonte AUG Z 9 2012 Box 100 148 Line 7 South ° Oro, ON LOL 2XO Attn: Shawn Binns Dear Mayor Hughes and Council: You will .find attached our Society's application for a 2013 grant. Our Society volunteers always enjoy working with staff and Council as we continue to beautify Oro - Medonte Township. We thank you in advance for considering our application. We are so appreciative to you for allowing our monthly and executive meetings to be held at Guthrie Arena. The rental subsidy that Council has given us in the past allows us to keep our membership fees to be one of the lowest so everyone who wants can join our Society. In 2011 our Society donated almost 4,000 hours. Here is the breakdown: Planting within the Township -430 hours Flower Shows, Garden Tours, Community events -1210 hours Youth Activities with now only 2 school groups -200 hours Our executive and board members donated over 1700 hours alone If $10/hour rate was given for our hours, then we saved the Township $4300. for plantings alone. Once again, our year end is not until October of each year, so our financial statement cannot reflect the true costs we have incurred until that time. Once again we have donated prize monies to the Oro World's Fair. We certainly hope you will give serious consideration to our Grant Application so we can continue to "Green Up" Oro - Medonte and help to educate gardeners and those interested in a society free of herbicides through organic practices. We are trying to help increase the bee populations as well as the butterflies and plant for birds as well. We have distributed over 200 Invasive Species information packets to get the word out about plants that will create problems within the Township and Province and still supply residents with our own "Native Trees and Shrubs" booklet. Sincerely, Jams Hamilton Secretary Enclosures (5) Page 102 of 237 10d) Shawn Binns, Director of Recreation and Community S... THE CORPORATION OF THE 148 Line 7 S., Box 100 Oro, Ontario 2X0 TOWNSHIP Phone (705)487 -87- 2171 Fax (705)487 -0133 �F www.oro- medonte.ca APPLICATION FOR GRANT /SUBSIDY 16 Z Instructions: In order to process the application on fields including Appendix "A" financial information must be completed Note: Grants /Subsidies are not automatically renewed annually PART A — ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name Oro - Medonte Horticultural Socigty Address 58 Dnn Lane, City Barrie Prov. ON Postal Code L4M 3C8 Contact Mrs. Janis Hamilton Telephone _705- 728 -9348 E -mail jan.hamilton(a oWatico.ca Fax PART B — ORGANIZATION GENERAL INFORMATION Number of 203 adult Out of Town Membership Fee Members 66 mouth Residents 13 If Applicable single $10; family youth $2._ Geographic Area Date Served Oro - Medonte Formed November 1976 Outline the mission, purpose and objectives of your organization. To encourage an interest in all branches of horticulture To promote and implement civic beautification To encourage planting trees, shrubs and flowers in our municipality. To stimulate and support youth interests in horticulture. To promote and circulate horticultural information To promote and educate the public about current and safe environment practices through seminars and any other suitable means Page 103 of 237 10d) Shawn Binns, Director of Recreation and Community S... 14f__3 Type of Organization (i.e. Registered Charity, Non - Profit Organization, no status, etc.) and registration number if applicable. Registered Charity- Business Number 87620 007 R R 0001 Indicate the products / services / benefits provided to the Township of Oro - Medonte by your organization: Through our dedicated volunteers and membership, we are able to provide: 0 Civic Beautification at the Municipal parks and public buildings- eight sites in total. • Education and information to adults and children through our Master Gardeners Program, Youth Garden Club, open meetings with informative speakers, quarterly newsletters, seminars, conventions and workshops; as well as, through our own publication of "Native Tree and Shrub booklet". (This booklet is provided free to all residents of Oro- Medonte) Additionally, our partnership with the township on projects such as the Bayview Memorial Stream Restoration allow for educational opportunities on the protection of our environment and advocating "native plantings ". Our web page at www. gardenontario .orWsite.php /oromedonte promotes activities and programs as well as our local advertisers. • Membership program recruits supporters for our society and Township that allows us to recruit volunteers for projects and ambassadors for our Township. Support local businesses through our discount to members program. We provided 3 very informative packaged booklets on "Invasive Species" thanks to the Plant Council of Ontario. So far we have given out 180 packages and have put them at the Township Office for distribution as well. • Landscape Appreciation encourages residence to beautify their properties in the Township. The Bloomin' Good Gardens signs distributed by this team indicate the gardens and encourage homeowners to take pride in their efforts. • Dr. Ives Bursary Fund supports and encourages our own students throughout Simcoe County to pursue Horticulture or Agricultural studies. • Plant -a -Row Grow -A -Row is a nationally recognized program that we promote within the township and county. The program encourages gardeners to grow and donate extra produce, from their gardens, to the food banks, soup kitchens and shelters. A current brochure promoting the program has been produced and printed by OMHS. This is being updated as agencies change their information. • Other initiatives that provide benefit to the Township are the annual garden tour and plant sale. Through these types of services, we are able to provide the people of Oro - Medonte Township considerable amount of benefits. We also proudly sponsor prizes at the Oro World's Fair. In 2011 we had a booth at the fair to promote our Society with handouts for visitors. Through our local column in the North Simcoe County News we announce our upcoming meetings, flower shows and discuss current gardening tips and issues. Our summer Country Garden Tour attracts many from out of the area and even the country thus providing a good leisure opportunity, tourism as well as sharing pride and ideas with others in the Township. Throughout the Township, City of Barrie and Midhurst, we provide free bookmarks advertising our programs available to those wishing to attend. # of individuals served: 269 members plus hundreds of others that take part in or receive information from our seminars workshops garden tour, literature, web site, telephone inquiries and plant sale. PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUN[JES AND EXPENDITURES (Appendix "A ") PART C — DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant $2,000 Subsidy 126— /V � - 5`b *according to Township info (2012) Amount Requested: $2,000 (permi13166) Page 104 of 237 10d) Shawn Binns, Director of Recreation and Community S... Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). • Bayview Memorial Stream Restoration Project will continue to add plants /shrubs as needed. • Bayview Gardens, Barbara Stoddart at Guthrie Public School, Old Town Hall, African Church, Cenotaph, Guthrie Arena, Ian Beard Centre, East Oro Drill Shed Cairn will be cared for by our Society and 4h Line Park Gardens will continue to be on our list to help when it is needed. • Youth activities at 1 school that can enjoy being in the Garden Clubs ■ Spent $150 on our youth with the club , this year to date. • Educate through workshops, meetings, 4 newsletters and meeting handouts - invasive species, eco challenges with the pesticide ban. • Attracts new members and lots of visitors to our meetings. • Financially sponsor delegates adult and youth to Provincial Conventions and district Seminars. • Fund raise through Plant Sales, Garden Tours -these attract many out of town visitors. • In conjunction with the Chamber of Commerce and the Municipal Office we promote our Native Trees and Shrubs free of charge to all Township Residence. Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). Meeting space at the Guthrie Arena Previous grants /subsidies from the Township? Amount Requested: $ 2,000 Year of Request: 2012 Amount Approved: $ 2,000 Year of Approval: 2012 PART D — SIGNATURE OF AUTHORIZED OFFICIAL(S) i "n 6 ZZ Date: Name '& Position F Date: Name & Position For office use only Approved: Denied: Amount $ Date: NOTE: Page 105 of 237 10d) Shawn Binns, Director of Recreation and Community S... Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro-Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet (and attach more if required) to complete the information requested on the Grant/Subsidy Application Form. APPENDIX "A" FINANCIAL INFORMATION ORGANIZATION See the attached financial information N Please note: The Financial Information is incomplete and unaudited as our year end is not until Sept. 30/12. The proposed budget for 2012 -2013 information is unapproved as our new executive is not voted in until our Annual Meeting Oct. 2012. We have provided you with as accurate information as is possible, but some of our costs have not billed to our Society to date. The Gardens at the front of the Guthrie Arena are now planted. Our members have tried to keep the large grasses from coming through the landscape fabric, but this will be a constant challenge. The rocks provided at the Arena were donated by STJ Marine. Page 106 of 237 10d) Shawn Binns, Director of Recreation and Community S... CURRENT FISCAL YEAR: Year 2(111 >2 ' REVENUE: pA ia--t ti G Source: Amount: ONo-M6D , 0 CCx5: 00 bHA t. ao '�Q«rFF jglj,c7a M�NIBt�'SFfIP p LA'1r SA►-� OTA ER- ' TOTAL: kRA�N k tir SA I- 1:9 no 11"800-06 tSI�IcR 1 -7 qa. c)o TOTAL: COG EXPENDITURES: Item: Amount: I, t3,q _ ad He I I :5 1°i; Vr -1 SYi_ 1.496-00 t cry L:k+ I r- a! Aclu l ^Ono, 389, a c N1�m h a20 .00 N eu.-51 e-+4& 5 ,45.00 Ca AR DEI.1 105. c,a QLAW sALE 0T-Rk : TOTAL.. 35c��.GO C16 45 -oa SUMMARY: Surplus or deficit from previous year: la, 18i?.t�0 Revenue I 1 5e2o. 00 Sub Total 3 7 0 Minus Expenditures q'645, 00 BALANCE: ) H, b _55. ou 6-:6 NEXT YEAR PROPOSED: Year: go 17- REVENUE: Source: Amount: brio -MAD ,1, boo. w 0HPIPRA I , 500 . 00 Ac,Wkt, 1 ,CiC)0, o0 r 150 . C�,o 't ArR�hf To L� I , aCx> • acs 10 t-ANr Sam ao TOTAL l u- -7q a_, EXPENDITURES: Item: Amount: lAlsce�Du 1! oo-00 pA ia--t ti G 3500.00 LiUiG��rxu� ��iccrhort� 2bw.0o y A Gf u)-L 1'T 1- t6t�2s+� i P Yt",i-h 2500.00 5-00-00 IVe-i,x-�1eZr&4- 1U0,00 UlkQ�DE�1`�wK A!� ©.00 p LA'1r SA►-� OTA ER- ' TOTAL: 10 00' 0 0 11"800-06 SUMMARY: Surplus or deficit from previous year 14, wm o- Revenue io�'19a.cQ Sub Total 2j%, $y Minus Exp. Expenditures I ) r a4:aO.o0. BALANCE- 13.0 ta 7, yo Date: �74 1,Q, Page 107 of 237 10d) Shawn Binns, Director of Recreation and Community S... Page 108 of 237 Printed 21- Feb -13, 12:50 PM Page I Township of Oro - Medonte Acct IDt 148 Line 7 S., Box 100 Phone: (705) 487 -2171 Oro - Medonte, ON LOL 2X0 Fax: (705) 487 -0133 Customer Schedule Permit Number: 3349 Oro - Medonte Horticultural Society Joan Ellis Joan Ellis Email: jd @ellisfarm.ca 982 Line 2 N, RR # 2 Shanty Bay, ON LOL 2L0 Dur. Other Date Day Complex Facility Event Type Start Time End Time (Min) Rate Charge Amount 28 -Jan-13 Mon GUTH Banquet Hall Meeting 7:15 PM 9:00 PM 120 32.00 0.00 64.00 Executive Board Meeting - Hollow square with 24 chairs 25- Feb -13 Mon GUTH Banquet Hall Meeting 7:15 PM 9:00 PM 120 32.00 0.00 64.00 Board Meeting - Hollow square with 24 chairs 04 -Mar-13 Mon GUTH Banquet Hall Meeting 7:30 PM 10:00 PM 150 32.00 0.00 80.00 Open Meeting - theatre style setup for 80 people with long tables for registration, displays 25 -Mar-13 Mon GUTH Banquet Hall Meeting 7:15 PM 9:00 PM 120 32.00 0.00 64.00 Board Meeting - Hollow square with 24 chairs 08- Apr -13 Mon GUTH Banquet Hall Meeting 7:30 PM 10:00 PM 150 32.00 0.00 80.00 Open Meeting - theatre style setup for 80 people with long tables for registration, displays 22- Apr -13 Mon GUTH Banquet Hall Meeting 7:15 PM 9:00 PM 120 32.00 0.00 64.00 Board Meeting - Hollow square with 24 chairs 13- May -13 Mon GUTH Banquet Hall Meeting 4:30 PM 10 :00 PM 330 32.00 0.00 176.00 Flower Show - theatre style setup for 80 people with long tables for registration, displays, & additional tables needed for flower show 27- May -13 Mon GUTH Banquet Hall Meeting 7:15 PM 9:00 PM 120 32.00 0.00 64.00 Board Meeting - Hollow square with 24 chairs 24- Jun -13 Mon GUTH Banquet Hall Meeting 4:00 PM 9:30 PM 330 32.00 0.00 176.00 Flower Show - theatre style setup for 80 people with long tables for registration, displays, & additional tables needed for flower show 22- Jul -13 Mon GUTH Banquet Hall Meeting 7:15 PM 9:00 PM 120 32.00 0.00 64.00 Board Meeting - Hallow square with 24 chairs 12- Aug -13 Mon GUT 4 Banquet Hall Meeting 7:30 PM 10:00 PM 150 32.00 0.00 80.00 Open Meeting - theatre style setup for 80 people with long tables for registration, displays 09- Sep -13 Mon GUTH Banquet Hall Meeting 4:00 PM 9:30 PM 330 32.00 0.00 176.00 Flower Show - theatre style setup for 80 people with long tables for registration, displays, & additional tables needed for flower show 23- Sep -13 Mon GUTH Banquet Hall Meeting 7:15 PM 9:00 PM 120 32.00 0.00 64.00 Board Meeting - Hollow square with 24 chairs 21- Oct -13 Mon GUTH Banquet Hall Meeting 7:30 PM 10:00 PM 150 32.00 0.00 80.00 Open Meeting - theatre style setup for 80 people with long tables for registration, displays 25- Nov -13 Mon GUTH Banquet Hall Meeting 7:15 PM 9:00 PM 120 32.00 0.00 64.00 Board Meeting - Hollow square with 24 chairs 02- Dec -13 Mon GUTH Banquet Hall Meeting 5:00 PM 10:00 PM 300 32.00 0.00 160.00 Open Meeting - theatre style setup for 80 people with long tables for registration, displays 09- Dec -13 Mon GUTH Banquet Hall Meeting 7 :15 PM 10:00 PM 180 32.00 0.00 96.00 15 tables in rows. 1 chair per table. Plus a head table * Indicates event spans multiple days. Powered by MaxEnterpriseO, a product of Maximum Solutions, Inc. Page 108 of 237 10d) Shawn Binns, Director of Recreation and Community S... 'Es, Printed 21-Feb-13,12:50 PM Page 1 50.5 (hrs) Sub Total $1,616.00 Tax $0.00 Grand Total $1,616.00 CONTRACT PLEASE SIGN AND RETURN ONE COPY OF THIS PERMIT WITH PAYMENT IMMEDIATELY. BOOKINGS ARE TENTATIVE UNTIL SIGNED PERMIT AND PAYMENT ARE RECEIVED. ALL FEES ARE INCLUSIVE OF TAXES. ALL CHEQUES ARE TO BE MADE PAYABLE TO THE TOWNSHIP OF ORO- MEDONTE. NSF cheques must be replaced immediately with either a money order, cash or certified cheque and a $20.00 fee must be added to the amount of the dishonoured cheque. Interest will be charged at a rate of 15% per annum on all overdue accounts. Late payments or failure to replace NSF cheques may result in cancellation of your booking. It is mutually agreed that in the event it becomes necessary for the Recreation and Community Service Department, through weather conditions, breakdown of equipment or any other cause, to cancel a scheduled event(s) at one of their facilities, the Recreation and Community Services Department will notify the person signing the permit. Every effort will be made to replace a booking which has been cancelled or a refund will be given. Cancellation Policies: Minor Sports -Season's ice permits must be finalized by July 31 of each year for the season commencing in September. -Should the permit not be finalized by July 31, ice times may be offered to other user groups. -No cancellations or refunds will be granted upon the finalization of the ice permit — Exceptions will be made if the ice can be re- rented, in which case a full refund will be issued. Cancellations and full refund will be granted at the end of the season to accommodate playoffs upon receiving written notice within 5 business days of the booking. Adult Groups /Casual Renters -Season's ice permits must be finalized by July 31 of each year for the season commencing in September. -Should the permit not be finalized by July 31, ice times may be offered to other user groups. Cancellations and full refund will be granted upon receiving written notice within 15 business days of the booking. No refund will be provided for cancellations outside of this period. -Note: Business day is defined as a day whereby the Township Administration Office is operational. The exchange of booked time between individual teams or organizations is not permitted without proper written permission from the Recreation and Community Services Department. No alcoholic beverages are allowed in any Township of Oro - Medonte facility without express permission from the Recreation and Community Services Department. NOTE: Failure by any renter /group to adhere to the rental regulation/conditions noted herein may result in the cancellation of the renters/groups entire booking. WAIVER: The permit applicant/organization agrees to hereby waive and forever discharge and INDEMNIFY AND SAVE HARMLESS the Corporation of the Township of Oro - Medonte, its employees, volunteers, partner organizations, sponsors, officers, and elected officials from all claims, damages, costs and expenses in respect to injury or damage to my /their person or property, however caused, which may occur as a result of my /their participation in the use /uses intended which will be held at the permit location/locations during the period of this permit including any additional dates later added to this permit. Notwithstanding the foregoing, this indemnification shall not apply to claims, damages, costs and expenses which the Corporation of the Township of Oro - Medonte shall or may become liable for by reason of any willful default or negligence of the Corporation of the Township of Oro - Medonte, its officers and employees. SIGNATURE: DATE: If not the named addressee of the permit, please print your name. Personal information contained on this form is collected pursuant to THE MUNICIPAL FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT, and will be used for the purpose of this permit. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box * Indicates event spans multiple days. Powered by MaxEnterprise®, a product of Maximum Solutions, Inc. Page 109 of 237 10d) Shawn Binns, Director of Recreation and Community S... a - - J6w�-)2��&vu- - -- -- - ----- C O M M 1.1 N 1 T Y C E N T R E Township of Oro Medante 148 Line 7 S Box 100 Oro, Ontario LOL 2X0 Re: Application for grant /subsidy ORO STATION COMMUNITY HALL CORPORATION BOARD of DIRECTORS 31 Ridge Road East, Oro Station, ON LOL 2EO SEP 17 2012 ORO- t'.�.#D0f'gj- ? - i0 fg'9 t1' I I would like to thank you for your support over the past many years. This grant is used to help offset the operational costs of the Oro Station Community Centre. It enables us to keep rental costs low for special programs such as Play School and Sparks. I am hopeful that you will be able to accept this year's application for a grant. I am submitting it past the submission date because it was sent to the wrong board member and the member who received the form was away on vacation. 1 received the form at our meeting on Tuesday night which was already past the submission date. The completed form is attached for your consideration. I apologize for its lateness and I hope that it will be possible for you to consider this request as these funds are very important to our facility. Would you please replace Dorothy's name on your mailing list with mine. Donna Cramp, 101 Ridge Road West, Oro Station, Ontario. (705) 487 -3154. Thank you very much. Donna Cramp Treasurer Oro Station Community Hall Board of Directors Oro Station Community Centre Corporation Page 110 of 237 1 Od) Shawn Binns, Director of Recreation and Community S... F+2- Ivumslhr- of �--- -- — _ - -- ,I;�'1 Proud Heritage, Exciting Fixture � SEaP 17 2012 OR r -NIE ONTE I APPLICATION FOR GRANT /SUBSIDY Instructions: In order to process the application, Appendix "A" Financial Information must be completed Note: Grants /Subsidies are not automatically renewed annually PART A— ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name Oro Station Community Centre Corporation Address 35 Ridge Road East City Oro Station Proms. Ontario Postal Code LOL 2EO Contact Donna Cramp Telephone (705)487 -3154 Email peter.cramp @rogers.com Fax PART B — ORGANIZATION GENERAL INFORMATION Number of Out of Town Membership Fee Members 10 on the BoD Residents If Applicable Geographic Area Date A pp rox 1965 Served Oro Station Formed Outline the mission, purpose and objectives of your organization. To provide a safe, clean, inviting environment to be used for various recreational and learning experinces by all and to promote community spirit. 148 Line 7 South, Box 100, Oro, Ontario LOL 2X0 Page 111 of 237 10d) Shawn Binns, Director of Recreation and Community S... Page 112 of 237 Type of Organization (i.e. Registered Charity, Non - Profit Organization, no status, etc.) and registration number if applicable. Not for Profit - No Share Capital Indicate the products / services / benefits provided to the Township of Oro - Medonte by your organization: Provides a venue for meeting, community groups, and community and family events. The venue can be used for many types of gatherings from celebrations, meetings, parties, receptions and physical activities such as dance and fitness. Total attendees across all rentals in one year will exceed 2500 # of individuals served: PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A ") PART C — DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant X Subsidy Amount Requested: 2500.00 + 500.00 For Accessibility Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). We function on contributions from the community, rentals and fund raising events. The grant helps us ensure that we have the required funds for heating, hydro and taxes. These are ongoing costs that must be paid to keep our facility open. Our renovations over the past 3 years have greatly improved the building and the demand for rentals has increased, but operational costs have increased as well. We are doing everything possible to keep rental costs down and to ensure we do not have to increase costs for playschool and other children's programs. The requested additional $500 is for our accessible building project. We are submitting a $25,000 federal grant application to build an accessible washroom in the main hall. We are requesting a $25,000 dollars to combine he upstairs washrooms and build the second washroom downstairs to ensure we still have two washrooms available- 10% or $2,500 must come from other sources. We are fund mising and approaching the Lions so far_ Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). No Previous grants /subsidies from the Township? Page 112 of 237 10d) Shawn Binns, Director of Recreation and Community S... Amount Requested: 2500.00 Amount Approved: 2500.00 PART D — SIGNATURE OF AUTHORIZED OFFICIALS Y Yl ,1 l_ri YY17 ��� , Pf V' Li /!�m4 & Position Name & Position Year of Request: 2011 Year of Approval: 2011 Date: �C� ; /"?c / D� Date:, For office use only Approved: Denied: Amount $ NOTE: Date: ,� . Li Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet ( and attach more if required) to complete the information requested on the Grant/Subsidy Application Form. APPENDIX "A" Page 113 of 237 10d) Shawn Binns, Director of Recreation and Community S... Page 114 of 237 F FINANCIAL INFORMATION ORGANIZATION NAME: Oro Station Community Centre Inc. CURRENT FISCAL YEAR: Year: Dec 1, 2011 to Nov 30, 2012 NEXT YEAR PROPOSED: Year: Dec 1 2012 to Nov 30, 2013 REVENUE: REVENUE: Source: Amount: Source: Amount: Special Events 1,547.00 Special Event 1,500.00 Donations 3,746.00 Donations 4,500.00 Grants 2,000.00 Grants 3,000.00 Rentals 7,534.00 Rentals 9,000.00 TOTAL: 14,827.00 TOTAL 18,000.00 EXPENDITURES: EXPENDITURES: Item: Amount: Item: Amount: Business, Rink, Events 3,654.55 Business, Rink, Events 4,000.00 Maintenance and Repairs 11,094.08 Maintenance and Repairs 6,000.00 Utilities 4,467.21 Utilities 5,000.00 Insurance 2,427.62 Insurance 3,000.00 TOTAL: 21,643.46 TOTAL: 18,000.00 SUMMARY: SUMMARY: Surplus or deficit from 9 ,116.00 Surplus or deficit from 3,000'00 previous year: previous year. Revenue 14,827.00 Revenue 18,000.00 Sub Total 23,943.00 Sub Total 21,000.00 Minus Expenditures 21,643.46 Minus Exp. Expenditures 18,000.00 BALANCE: 2,299.54 BALANCE: 3,000.00 Signature; I [.late: Page 114 of 237 10d) Shawn Binns, Director of Recreation and Community S... Page 115 of 237 �€ THE CORPORATION OF THE 148 Line 7 S., Box 100 Oro, Ontario LOL 2X0 TOWNSHIP Phone (705) 487 -2171 Fax (705) 487 -0133 of www.oro- medonte.ca APPLICATION FOR GRANT /SUBSIDY Instructions: In order to process the application on fields including Appendix "A" financial information must be completed Note: Grants /Subsidies are not automatically renewed annually PART A - ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name %� 1 Address ! 11 t7jef t3,q s'ri L1- F-, 12 E City 4Jatg)LVL 540M P�, Prov. F1- 4v'1D Postal Code L-01- I TO Contac 1 F_l[ ,on.oy- 1bixon Telephone 70s-3alo- -lAq% E-Pwi14� TO4,,. 2Oha do n fph"&e 705- 3as - 5795 PART B - ORGANIZATION GENERAL INFORMATION Number of I ! 3D Out of Town Membership Fee �- Members Residents If Applicable Geographic Area /� Date 4 Served rn e(i kiC_RLL" ;y *- 5urr®c,�,�i� Formed o`t` Outline the mission, purpose and objectives of your organization. / 14 e�,,f �,/ is b Gum to W, , Qr r &I to em ciI�e_ i&lefes4e-d - ov- p' dam.; IV F-und -tolls , acc . sionS e4 z. Page 115 of 237 10d) Shawn Binns, Director of Recreation and Community S... Type of Organization (i.e. Registered Charity, Non - Profit Organization, no status, etc.) and registration number if applicable. /V A } of �"✓ Indicate the products / services / benefits provided to the Township of Oro - Medonte by your organization: fim tab [& +0 a4t't16 td o-'ki iii 40 QE8- �u2d n I k /LC .3 E ot, 4;V C14e_c_-fions ke- # of individuals served: PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A ") PART C - DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant Subsidy Amount Requested: -%-_)Sp0.®0 Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). SCtr"�t�I�- Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). do Page 116 of 237 10d) Shawn Binns, Director of Recreation and Community S... Previous grants/subsidies from the Township? Amount Requested: $_ ; S no —00 Amount Approved: $ Rwe -00 PART D - SIGNATURE OF AUTHORIZED OFFICIALS Name & Position Llt'eAor Name & Position For office use only Approved: Amount $ NOTE: Year of Request Year of Approval: Date: -201( A0 Date: N� . -7 2-o t z . Denied: Date: 6 -3 Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet ( and attach more if required) to complete the information requested on the GrantJSubsidy Application Form. Page 117 of 237 10d) Shawn Binns, Director of Recreation and Community S... APPENDIX "A" FINANCIAL INFORMATION ORGANIZATION NAME: ) u(-My I-tv MALL- L—,,4 Page 118 of 237 10d) Shawn Binns, Director of Recreation and Community S CURRENT FISCAL YEAR: Year-, REVENUE: Source: Amount: t re k+a is " I L-3 I. 5O OcAa4iCIA-S /09,5-00 io.0 3 --3s,00 -T-w,So 6,ro,+ X500,0() TOTAL: S Is I � 9, �< EXPENDITURES: Itern: Amount: TtA a C �4ii /4 ,Dr 3� 14 9�m • 00 /400 .0 D o��j, -00 /ah swan 0 D TOTAL: , 0 e) SUM MARY:. Surplus or deficit from previous year: Revenue Sub Total Minus Expenditures EIALANCE: re: N00-00 5Sr)(-),o0 15,3coc),co L, 1-3 NEXT YEAR PROPOSED: Year: 0010 REVENUE: Source: Amount: e, C-,c -O 0 0 b .C7 0 son, 00 TOTAL Voc,00 EXPENDITURES: Item: Amount: 7a- � q-j l3C)O -©0 &4 �?�&00,00 q's 4 ry 114)) C 1Y30,00 ,4er N"h4iti-loce ft4).n 4 600'e) n TOTAL- �330,0 0 SUMMARY: Surplus or deficit from previous year: Revenue Sub Total Minus Exp. Expenditures BALANCE: Date, 0/ �o r-). 0 C) 17000.00 , 6 ^4 ( A Page 119 of 237 10d) Shawn Binns, Director of Recreation and Community S... //I APPLICATION FOR GRANT /SUBSIDY Instructions: In order to process the application, Appendix "A" Financial Information must be completed Note: Grants /Subsidies are not automatically renewed annually PART A — ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name Telecare Distress Line of Greater Simcoe Address 170 Colborne St. W. City Orillia Prov. Ontario Postal Code L3V 2Z3 Contact Catherine Blakely Telephone 705 - 327 -2383 E -mail info (a)_teleca red istressl1ne.com Fax none PART B — ORGANIZATION GENERAL INFORMATION Number of Out of town Members 42 active Residents 10 13 associate Geographic Area Served Simcoe County/ South Muskoka Membership fee $20.00 per year If Applicable voluntary Date Formed January 14, 1979 Outline the mission, purpose and objectives of your organization. Mission Statement of Telecare Distress Line of Greater Simcoe: Telecare Distress Line of Greater Simcoe provides a free 24 hour anonymous and confidential telephone listening service staffed by trained volunteers who are caring and supportive, understanding and compassionate and able to respond to the needs and concerns of all. Dedicated to making a difference. If you can reach a phone you can reach a friend. Areas we service — Telecare Distress Line of Greater Simcoe is available through a local phone call (705- 325 -9534, 705 - 726 -7922) to most of Simcoe County including all areas of Oro Medonte. Objectives — We strive to continue to provide the services we have been offering since 1979 while increasing public awareness /support, volunteer numbers /retention, and improving our understanding of client needs and responding in an appropriate manner. • Answer the 800 tol000 calls per month from across Simcoe County from people with issues including loneliness, isolation, domestic abuse, mental / emotional health, grief and bereavement and suicidal thoughts, just to name a few. Page 120 of 237 10d) Shawn Binns, Director of Recreation and Community S... /4-7 • Act as an answering service for AA, connecting callers with sponsors and providing appropriate information and meeting details. • Provide a rewarding volunteer experience that includes intensive training in community resources and the issues that our clients may be facing, facilitated by community leaders in each field, as well as hands on training in our call center located in Orillia. We also offer a new program of reassurance calls, encouraging seniors to register to receive a regular incoming call from a volunteer to check in, alleviate loneliness and help to make connections in the community. Our purpose is to be a friend to those who are isolated, lonely or marginalized. To be available any time day or night. And to help make important connections for our clients to service providers, social outlets and community services. Type of Organization (i.e. Registered Charity, Non - Profit Organization, no status, etc.) and registration number if applicable. Telecare Distress Line of Greater Simcoe is a registered charitable organization. Charitable donation number is 11920 9534 RR0001 Indicate the products / services / benefits provided to the Township of Oro - Medonte by your organization: The service that we offer helps to support the community by addressing issues before they become unmanageable, referring to appropriate services when necessary. Anecdotal evidence gleaned from our callers would indicate that without the support of Telecare services they would reach crisis levels that would initiate a visit to the hospital emergency. Maintaining Telecare Distress Line of Greater Simcoe as a strong and active participant in the mental health field brings financial benefit to our county through minimizing unnecessary trips to the E. R. that could total up to $4000.00 per admission. If we save just one hospitalization per month the system could save upwards of $40,000.00 per year Add to that the financial benefit due to the number of police calls averted because a volunteer at Telecare has offered the domineering spouse, the angry neighbor or frustrated friend an alternative to violence, the time and encouragement to calm down and seek other options and find solutions to issues. Our communities benefit when victims of abuse are heard with empathy, referred to appropriate legal and counseling resources and encouraged to take steps to lessen the risk of future violence. We have several volunteers from Oro Medonte including two who sit on our board. The anonymous nature of our service makes it difficult to know the exact locations of our callers however we can be sure that we have several callers who are from Oro Medonte area, and we are available to all of Oro Medonte by a local phone call. Our new program of Reassurance calls will be marketed and available to the more than 3700 seniors living in Oro Medonte. Telecare Distress Line of Greater Simcoe is an invaluable addition to the fabric of our community, helping us all to lead healthier and happier lives. # of individuals served: We answer up to 12000 calls per year, some are repeat callers PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A ") Page 121 of 237 10d) Shawn Binns, Director of Recreation and Community S... PART C — DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant X Subsidy Amount Requested: $1000.00 Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). This grant will help to fund the ongoing services that have been available to residents of Oro Medonte for the past 33 years as described above. The funding will help us with some of the basic necessities of providing this service. Telephone expenses - $2400.00 • Accreditation and insurance costs - $2000.00 • Office supplies /postage - $1500.00 Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). No otherfunds or subsidies are received from Oro Medonte except as listed below Previous grantstsubsidies from the Township? Feb 2012 $500.00 May 2011 $100.00 March 2010 $100.00 2008 $50.00 Amount Requested: Amount Approved:. Year of Request: Year of Approval: PART D — SIGNATURE OF AUTHORIZED OFFICIAL(S) Name & Position Catherine Blakely - Executive Director Date: August 13, 2012 Name & Position Ron Walker — Treasurer Date: August13, 2012 Page 122 of 237 1Od) Shawn Binns, Director of Recreation and Community S... 1411 For office use only Approved: Denied: Amount $ Date: NOTE: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co -ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet ( and attach more if required) to complete the information requested on the Grant/Subsidy Application Form. Page 123 of 237 10d) Shawn Binns, Director of Recreation and Community S... ( FINANCIAL INFORMATION ORGANIZATION NAME: CURRENT FISCAL YEAR: Year: 'C)( NEXT YEAR PROPOSED: Year: 12-01 j REVENUE: -REVENUE: Source; Amount: Source: Amount: / I yi �V / �t �4ty (e ' 49 cv �t�ry C(s ;ZOf oe o S 5—o TOTAL-, f TOTAL 3 ,�L, 3 CZ) EXPENDITURES: EXPENDITURES: Item: Amount: Item: Amount: '� � /A�S'f C4.t•. Ii LJV ��h.- f Er�fli7N. _ ifk�0-77S�j(�fr` /�� TOTAL: TOTAL L y SUMMARY: SUMMARY: Surplus or deficit from ��� Surplus or deficit from ?0 � previous year. previous year Revenue, Revenue%, 3 Sub Total r Sub Total Minus Expenditures 3 Minus Exp. Expenditures 3 y� IIALANCE: 7 `J BALANCE: f Si nature I_S�Z Date? Page 124 of 237 10d) Shawn Binns, Director of Recreation and Community S... Page 125 of 237 TELECARE Of GREATER SIMCOE Budget for 2012 Draft 1 2012 REVENUE Budget A.A. 800 Annual &Personal donations 5000 Churches 1200 Fund - raising 4000 Govt Grants, Businesses, and Clubs 20000 HST rebate 500 Investment Income 1000 other TOTAL REVENUE 32,500 EXPENSES 300 Accreditation and Insurance 2000 Advertising 4000 Bank charges 100 Computer expense 800 Conferences and Meetings 500 Fund - raising 400 HST paid 1000 Memberships &Subscriptions 100 Office equipment 1000 Office supplies 1000 Photocopying 300 Postage 500 Public relations 200 Telephone 2400 Travel Expense 500 Volunteer Recognition 2000 Volunteer training 500 Wages &Benefits 15000 TOTAL EXPENSES 32,600 Revenue less Expense (100) Page 125 of 237 Accounting Review 300 Accreditation and Insurance 2000 Advertising 4000 Bank charges 100 Computer expense 800 Conferences and Meetings 500 Fund - raising 400 HST paid 1000 Memberships &Subscriptions 100 Office equipment 1000 Office supplies 1000 Photocopying 300 Postage 500 Public relations 200 Telephone 2400 Travel Expense 500 Volunteer Recognition 2000 Volunteer training 500 Wages &Benefits 15000 TOTAL EXPENSES 32,600 Revenue less Expense (100) Page 125 of 237 10d) Shawn Binns, Director of Recreation and Community S /// // I '77 'L Ya 47— Page 126 of 237 10d) Shawn Binns, Director of Recreation and Community S... To whom it may concern, I like Telecare's confidentiality. I can speak to them safely and vent and release pressure in me discussions. I get emotional support to be more assertive and stand up for myself and my opinions. I feel validated and less alone and timid. I am bi -polar and suffer from schizophrenia Telecare doesn't stigmatize like family and community often do. I often feel like talking at dinner or later at night when I wouldn't disturb friends but Telecare is there 24 hours long. I've gotten valuable phone #'s from them. Often we laugh together about my problems like good friends & it is good medicine and relaxes me. I've gotten help to discuss that I need medical attention & it's saved me from being hospitalized. Telecare isn't a replacement for psychiatrists and doctors but you can talk 24 hrs. and the others are too busy often. If my husband predeceases me I'll get reassurance calls from Telecare to feel more sure. I can discuss things with Telecare and bounce ideas back and forth but I draw my own conclusions. Telecare doesn't get angry & it is non judgmental or seems so. I may have gone into a very deep depression without telecare. Telecare often says call back, we love you, you are like family. It's nice to feel accepted as in my life I often don't by others. Carole Page 127 of 237 10d) Shawn Binns, Director of Recreation and Community S... ® .l dwa w Di tw j RUe of Qwat n SUnwe "9f you Cara ac A& a phww you cart wear$ a ftkud" 24 -3Eoun �iaixe�a .L'iraeo August 13, 2012 Township of Oro - Medonte 148 Line 7 South Box 100 Oro, Ontario LOL 2X0 Please find enclosed the grant application on behalf of Telecare Distress Line of Greater Simcoe. Attached are: • Telecare Budget 2012 • Handwritten note from client, including transcription Your consideration in supporting this important service is appreciated. Please don't hesitate to contact me if there are any questions or concerns. Catherine Blakely Executive director Telecare Distress Line of Greater Simeoe "If you can reach a phone you can reach a friend" 170 Colborne Street West • Orillia, ON • L3 2Z3 Business Office: 705- 327- 2383Email: telecare(i�csolve.net wtuea.fe&CaW4V,,txeooCiae.cont Page 128 of 237 12a) Announcements of Interest to the Public: 1. Oro- Med... Saturday, May 25t ", 10:00 a.m. (Sharp) "rain or shine" Location: Oro - Medonte Township Hall (Fairgrounds) 15 & 16t Side Road and Line 7 North A great opportunity to purchase locally grown, hardy, good quality and reasonably priced: • Perennials • Annuals • Hostas • Herbs • Ground covers • Shrubs, Trees • Native Plants- needing little water If you have plants you would like to donate or any questions: Call Dianne Mawdsley 705 - 325 -9752 or Marjorie Bell 705- 722 -8732 Memberships sold at the sale Find us on the web at: s, °�LTU www.gardenontario.orq /site.php /oromedonte Y k6b[u 'a Page 129 of 237 12b) Correspondence dated April 16, 2013 from Marci Csum... OI iIIia - Earea PHYSICIAN RECRUITMENT & RETENTION orillia • oro-medonte • rama ^ ramara • sevem April 16`h, 2013 Mayor and Council Township of Oro - Medonte Line 7 Oro - Medonte Your Worship and Members of Council: :" ` g APR 1 9 2013 s CR0- MED0,Nj,7. !t I. write on behalf of the Orillia & Area Physician Recruitment Committee to acknowledge receipt of your generous cheque for $10,000.00. Thank you for your continued support of our physician recruitment and retention initiatives. Yours truly, Marci Csumrik, Chair MC /p tel: 705-325-22010858 o e: pathor @osmh.on.ca • 170 Colbome Street West, Odlia, Ontario L3V 2Z3 Page 130 of 237 12c) Correspondence dated April 18, 2013 from Mike Neuma... 1 CONSULTING Ainley & Associates Limited nle 280 Pretty River Parkway, Collingwood, Ontario L9Y 4J5 ENGINEERS Tel: (705) 445 -3451 • Fax: (705) 445 -0968 GROUP PLANNERS E -mail: collingwood @ainleygroup.com April 18, 2013 File No. 112166 Ref: County of Simcoe Widening to Three Lanes — Addition of Truck Lanes and Intersection Improvements APR 1 9 2013 Class Environmental Assessment Notice of Commencement O9- 04,0EDONTE Dear Property Owner: The Corporation of the County of Simcoe is undertaking a study to address existing and future traffic concerns and develop improvements at the intersections of County Road 22/3RD Line North, and the intersection of County Road 22/4`h Line North in the Township of Oro- Medonte. Potential improvements to be considered will include the widening of County Road 22 to a three - lane cross - section, to accommodate the addition of truck climbing lanes, reviewing roadside safety and improving illumination and storm drainage etc. This Class Environmental Assessment (EA) study for the widening (2.5 km east and west of Horseshoe Valley main entrance) will follow the planning and design process for Schedule 'C' projects as described in the Class EA document for Municipal Road Projects (2000), amended in 2007, published by Municipal Engineer's Association. This Class Environmental Assessment (EA) study for the intersection improvements (County Rd. 22 at Line 3" Line North and County Road 22 at 4`h Line North) will follow the planning and design process for Schedule 'A +' projects as described in the Class EA document for Municipal Road Projects (2000), amended in 2007, published by Municipal Engineer's Association. In that regard, please find attached two Notices of Study Commencement, one for the widening to three lanes and addition of truck lanes and the other for the intersection improvements, which will appear in Orillia Today and the Barrie Advance on April 18`h, 2013. Please do not hesitate to contact the undersigned should you have any questions or should you require additional information. Sincerely, AINLEY & ASSOCIATES LIMITED z, Mike Neumann, P.Eng. Project Director CC. Jim Hunter, P.Eng., County of Simcoe Paul Murphy County of Simcoe Chris Doherty, County of Simcoe Bill Boston, Ainley Group Sean Sexsmith, Ainley Group Creating Qucllity Solutions Together Page 131 of 237 12c) Correspondence dated April 18, 2013 from Mike Neuma... c OF %MW , SIMCOE Okh 111110% rvw� County of Simcoe Transportation and Engineering 1110 Highway 26, Midhurst, Ontario LOL 1X0 Main Line (705) 726 9300 Toll Free 1 866 893 9300 Fax (705) 727 7984 TRANSPORTATION AND Web: sirn08,ca ENGINEERING r NOTICE THE CORPORATION OF THE COUNTY OF SIMCOE COUNTY ROAD 22 AT 3RO LINE NORTH AND COUNTY ROAD 22 AT a LINE NORTH INTERSECTION IMPROVEMENTS CLASS ENVIRONMENTAL ASSESSMENT NOTICE OF STUDY COMMENCEMENT The Corporation of the County of Simcoe is undertaking a study to address existing and future traffic concerns and develop improvements at the intersections of County Road 22/3RD Line North, and the intersection of County Road 22/4h Line North in the Township of Oro- Medonte. Potential improvements will include the widening to, accommodate auxiliary lanes, turning lanes in all directions, through lanes, curbs, partial illumination and storm drainage etc. This Class Environmental Assessment (EA) study will follow the planning and design process for Schedule 'A +' projects as described in the Class EA document for Municipal Road Projects (2000), amended in 2007, published by Municipal Engineer's Association. If you have any comments or questions, or if you would like to be placed on the mailing list to receive project information, please contact both the County and the Consultant undertaking the study. This notice published April 18"', 2013. Mr. Jim Hunter, MBA, P.Eng. Director of Transportation Construction The Corporation of the County of Simcoe County Administration Centre 1110 Highway No. 26 Midhurst, Ontario, LOL 1X0 Phone: (705) 726 -9300 ext.1265 Fax:(705) 727 -7984 Email: jim.hunter @simcoe.ca TED-005 -001 KEY PLAN rns Mr. Mike Neumann, P.Eng. Project Director Ainley & Associates Limited 280 Pretty River Parkway Collingwood, Ontario, L9Y 4J5 Phone: (705) 445 -3451 Fax: (705) 445-0968 Email: Neumann @ainleygroup.com Page 132 of 237 12c) Correspondence dated April 18, 2013 from Mike Neuma... _ COUNTY OF SIMCOF &' County of Simcoe Transportation and Engineering 1110 Highway 26, Midhurst, Ontario LOL 1X0 Main Line (705) 726 9300 Toll Free 1 866 893 9300 Fax (705) 727 7984 Web: simcoe.ca NOTICE TRANSPORTATION AND ENGINEWNG THE CORPORATION OF THE COUNTY OF SIMCOE 2.5 Km EAST and WEST of HORSESHOE VALLEY MAIN ENTRANCE WIDENING TO THREE LANES — ADDITION OF TRUCK LANES CLASS ENVIRONMENTAL ASSESSMENT NOTICE OF STUDY COMMENCEMENT The Corporation of the County of Simcoe is undertaking a study to address existing and future traffic concerns and develop improvements of County Road 22 east and west of the Horseshoe Valley Resort main entrance in the Township of Oro - Medonte. Potential improvements to be considered will include the widening of County Road 22 to a three -lane cross - section, to accommodate the addition of truck climbing lanes, reviewing roadside safety and improving illumination. This Class Environmental Assessment (EA) study will follow the planning and design process for Schedule 'C' projects as described in the Class EA document for Municipal Road Projects (2000), amended in 2007, published by Municipal Engineer's Association. Public Consultation Centres will be arranged at a later date to allow members of the public and affected stakeholders -the opportunity to review the study materials, solicit their input and discuss the project with the study team. If you have any comments or questions, or if you would like to be placed on the mailing list to receive project information, please contact both the County and the Consultant undertaking the study. This notice published April le, 2013. Mr. Jim Hunter, MBA, P.Eng. Director of Transportation Construction The Corporation of the County of Simcoe County Administration Centre 1110 Highway No. 26 Midhurst, Ontario, LOL 1X0 Phone: (705) 726 -9300 ext.1265 Fax:(705) 727 -7984 Email: jim.hunter @simcoe.ca TED-005-COI KEY PLAN NM Mr. Mike Neumann, P.Eng. Project Director Ainley & Associates Limited 280 Pretty River Parkway Collingwood, Ontario, L9Y 4J5 Phone: (705) 445 -3451 Fax: (705) 445-0968 Email: Neumann @ainleygroup.com Page 133 of 237 12d) Minutes of the Severn Sound Environmental Associati... 1 SEVERN SOUND ENVIRONMENTAL ASSOCIATION ^1 JOINT MUNICIPAL SERVICES BOARD 2012 FOURTH QUARTERLY MEETING January 17, 2013 Town of Midland Council Chambers Dominion Avenue Midland, ON 2. MOTION TO ADOPT AGENDA: Moved by: Stephan Kramp Seconded by: Pat Marion To adopt the agenda of the 4th Quarterly SSEA Meeting Carried. 3. PECUNIARY INTEREST DECLARATION None declared. Page 134 of 237 12d) Minutes of the Severn Sound Environmental Associati... 4. REVIEW OF MINUTES AND PAST BUSIENSS Moved by: Kelly Meyer Seconded by: Perry Ritchie To approve the minutes of the October 18, 2012 meeting of the SSEA. Carried 6. 2011 SSEA Draft Financial Statement - Glenn Ventrcek and Heather Haire, BDO Canada LLP The draft 2011 Financial Statement was prepared by BDO Canada LLP and provided just prior to the meeting. The report was distributed to members at the meeting. The report states that the SSEA has a deficit position at the end of 2011. Glen Ventrcek stated that there are no financial implications to the Town of Midland regarding the SSEA deficit. The SSEA is paying interest to the Town on the deficit amount. Projects started before March 31, where the revenue has not as yet been booked, will not be reflected in this statement. Marc Villeneuve commented that the Town used reserve funds to offset the SSEA deficit and that the SSEA is paying the related interest charges. Stephan Kramp commented he expects it will take the year for him to fully understand the SSEA debt reduction Page 135 of 237 12d) Minutes of the Severn Sound Environmental Associati... 7. SSEA Strategic Planning Keith reviewed the minutes of the last Ad Hoc Committee meeting highlighting the work -plan priorities. Stephan Kramp asked when we will be engaging the public in discussing priorities for the SSEA in the 2014 -18 plans. Keith commented that the committee was completing its review of the past 5 years therefore at the current phase of the strategic planning process; public input sessions would be premature at this time. The SSEA hosts two events a year that are open to the public, the Open House and the Partners Reception, Board and public input is welcomed. The SSEA participates in several Source Water Plan Open House events which are also open to the public. Keith added, Page 136 of 237 12d) Minutes of the Severn Sound Environmental Associati... with board approval for related cost such an event could be organized. Report Attached. 8. Other Business a) SSEA New Location Keith Sherman submitted a reported to the board regarding the SSEA's new location. Report Attached. b) SSEA Receives Award Kelly Meyer presented the SSEA with an award given by Nottawasaga Valley Conservation Authority recognizing the SSEA for their commitment and contributions to the health of the NVCA watershed area in Oro - Medonte. Oro - Medonte had nominated the SSEA for this award. c) New Date for Next Meeting Paul Wiankco requested a new meeting for April and July's board meeting due to a meeting conflict. Kelly Meyer suggested that possibly Georgian Bay Township could consider appointing an alternative as Oro- Medonte has done to avoid changing the dates. The board agreed to change the next meeting date to Friday, April 191", 2013, same location and time. 9. 10. Carried .._ 19th, Keith Sherman, Executive Director/ SSEA Chair Page 137 of 237 12d) Minutes of the Severn Sound Environmental Associati... Severn Sound Environmental Association Revenues Budget 2013 as of Mar 31, 2013 Collected 2,013 or Invoiced Remaining Budget to Date Georgian Bay 29,481 29,481 $0 Midland 44,115 44,115 ($0) Orillia 28,625 28,625 ($0) Oro - Medonte 38,598 38,598 $0 Penetanguishene 33,981 33,981 $0 Severn 33,430 33,430 ($0) Springwater 29,946 29,946 ($0) Tay 39,222 39,222 $0 Tiny 63,467 63,467 ($0) Municipal sub- total(2) 340,864 $340,865 ($1) Community /Private 4,000 $58 $3,942 Projects (3) 20,000 $2,650 $17,350 Recoveries (4) 40,000 $2,500 $37,500 Source Water Protection(5) 30,000 $7,500 $22,500 TOTAL REVENUES 434,864 $353,572.95 $81,291 Special Projects (7) 155,211 (1) Revenues related directly to the Environmental Association which do not include project funds (cash and in -kind) from partners. (2) Municipal share is based on 2007 assessment. (3) Projects administered by the Association (10 %). (4) Work done by the SSEA Office for the Partners and /or others. (5) Administration from Source Water Protection (from LSRCA) (6) Prior year Surplus /(deficit) amount (7) Special Projects Salary & Benefits to SSEA Page 138 of 237 12d) Minutes of the Severn Sound Environmental Associati... Severn Sound Environmental Association Budget Expenditures 2013 as at March 31, 2013 2013 Total 2013 Deliverable Budget To Date Balance Administration $346,750 $88,963.05 $257,787 Treasurer expense $4,500 $0.00 $4,500 Legal fees $3,414 $0.00 $3,414 Audit fees $6,500 $0.00 $6,500 Insurance $7,000 $0.00 $7,000 Meeting expense $1,500 $0.00 $1,500 Travel expense $3,000 $19.02 $2,981 Conference expense $3,000 $0.00 $3,000 Office Supplies & equipment $11,500 $1,092.75 $10,407 Printing &Copying $100 $0.00 $100 Postage and Shipping $900 $71.06 $829 Phones $2,500 $360.37 $2,140 Space rental $12,500 $4,051.52 $8,448 SSEA Vehicle $1,000 $0.00 $1,000 Sampling contracts (sampling boat & analys $14,000 $0.00 $14,000 Health and Safety $1,500 $432.32 $1,068 Interest - $1,177.95 Sub total: $72,914 $4,849.09 $66,887 Salaries & Benefits Undistributed Salaries & Benefits $62,000 $24,235.55 $37,764 Overall Coordination $69,700 $15,205.59 $54,494 Office administration $61,425 $12,594.99 $48,830 Database Maintenance $56,625 $9,048.79 $47,576 Natural Heritage & plan review $20,000 $2,595.19 $17,405 Monitoring & Surveillance $38,000 $14,315.02 $23,685 Rural Programs $7,000 $2,384.97 $4,615 Water Scientist $32,000 $8,582.95 $23,417 Sub total: $346,750 $88,963.05 $257,787 Total (not incl. special projects): $419,664 $93,812.14 $324,674 FINANCIAL SUMMARY FOR 2013 Revenues Expenditures Balance to date Budget Actual Remaining $434,864 $353,572.95 $81,291 $419,664 $93,812.14 $325,852 $15,200 $259,760.81 ($244,561) Special Projects (Salaries & benefits only) $155,211 $24,995.81 $130,215 Operational Salaries and Benefits $346,750 $88,963.05 $257,787 Total Salaries & benefits: $501,961 $113,958.86 $388,002 Page 139 of 237 Severn Sound Environmental Association Period Ending March 31, 2013 ProjeR 801 - Observer Project 802 - Ground Water Project 805 - Penetang Const Wetland 813 - Honey Harbour Survey 818 - Wetlands Evaluation Pro 820 - Beach Monitoring 822 - Natural Shorelines Project 825 - Lake Couchiching Project 826 - Shore Watch Project 831 - Healthy Streams Project 832 - GBI Habitat Project 833 - Flow Project 834 - Source Water Protection 835 - Lead Project 836 - Reservoir Area Project 838 - Fish Habitat Project 839 -Well Aware Program 840 - Municipal Prescreening 844 - Tree Distribution Project 845 - Planning Review Project 850 - Little Lake Mgt Plan 851 - Woodland Evaluation 852 - Victoria Harbour Survey 853 - Inland Lakes 854 - Early Response Project 855 - ER Promotion Project 856 - Source Water Implementation 857 - Habitat Restoration Project 858 - RMO Project TOTALS C) l� x C) 0 0 IV W v CLOSING Expense Budget DEFICITS 2013 PER GL Revenue BUtlget - BALANCE M12 2013 2013 F.— Received Expenditures 10,425.05 (1,998. - (4,133.16) (1,998.90) (4,133. 7,448.74 (4,133.16) (5,589.64) (92.18) 10,000.00 (10,000.00) 7,540.92 (5,723.20) 5,723.00 - 133.56 1,186.43 2,000.00 (3,150.00) (23,247.95) 717.62 2,500.00 (3,600.00) (385.07) (1,647.95) 25,000.00 (31,200.00) (21,600.00) (385.07) - 2,342.78 19,971.29 2,000.00 (4,000.00) - 2,342.78 - 29,835.56 240,012.80 20,448.55 2,008.89 219,17724 (61,000.00) (9,000.00) 2,008.89 - 4,813.14 (5,000.00) (2,019.49) (8,908.45) (0.36) (22,930.29) 12,920.70 (12,941.54) (12,511.02) 2,920.70 (265.48) - (803.58) 903.35 15,000.00 (22,600.00) 1,73806 961.94 (2,700.00) (20,818.63) 20,818.63 (945.41) 158,817.00 (158,817.00) (23,500.00) 25,082.07 (15,500.00) 15,500.00 BREAKDOWN OF COLUMN F CLOSING BALANCE DETAILS S88 ADJUSTMENTS BALANCE DEFICITS R-El - 10425.05 - - (1,998.90) (1,998. - (4,133.16) (4,133. 7,448.74 7,448.74 (5,589.64) (5,589. 1,186.43 1,186.43 717.62 717.62 (23,247.95) (23,247. - (385.07) (385. - 19,971.29 19,971.29 - 2,342.78 2,342.78 (20,448.55) - - 29,835.56 240,012.80 240,012.80 2,008.89 2,008.89 4,813.14 4,813.14 1,038.04 903.35 1 903.35 1,738.06 1,738.06 24995.81 636.661 636.66 12d) Minutes of the Severn Sound Environmental Associati... SSEA Balance Sheet Report As of March 31, 2013 2013 2012 YTD YTD TO March to March FINANCIAL ASSETS Accounts Receivable 40,000 (34,895) Due from Related Parties 52,803 32,060 Total Financial Assets 92,803 (2,835) LIABILITIES Accounts Payable and Accrued Liabilities 1,383 5,638 Due to Related Parties 2,997 (110,528) Deferred Revenue 94,334 170,868 Employee Future benefits 48,769 48,769 Total Financial Liabilities 747,483 114,747 Net Financial Assets (Debt) (54,680) (117,582) Tangible Capital Assets 14,107 23,917 Accumulated Surplus (Deficit) (40,573) (93,665) Run Date: 12- Apr -2013 Page No: 1 Page 141 of 237 Page 141 of 237 v (D N O N W v Severn Sound Environmental Association 2013 1 ST QUARTER THESE 2 COLUMNS ARE A BREAKDOWN OF THE CLOSING BALANCE 2013 PER GL CLOSING BALANCE DETAILS Project OPENING BALANCE @ 12/31/12 FUNDS RECEIVED OR RECEIVABLE EXPENDITURES ADJUSTMENTS CLOSING BALANCE DEFICITS DEFERRED REVENUE 801 - Observer Project 10,425.05 10,425.05 802 - Ground Water Project 1,998.90 1,998.90 1,998.90 805 - Penetang Const Wetland 4,133.16 4,133.16 4,133.16 813 - Honey Harbour Survey 92.18 7,540.92 7,448.74 7,448.74 818 - Wetlands Evaluation Pro 5,723.20 133.56 5,589.64 5,589.64 820 - Beach Monitoring 1,186.43 1,186.43 1,186.43 822 - Natural Shorelines Project 717.62 717.62 717.62 825 - Lake Couchiching Project (1,647.95) (21,600.00) (23,247.95) 23,247.95 826 - Shore Watch Project (385.07) (385.07) 385.07 831 - Healthy Streams Project 19,971.29 19,971.29 19,971.29 832 - GBI Habitat Project 2,342.78 2,342.78 2,342.78 833 - Flow Project 20,448.55 (20,448.55) - 834 - Source Water Protection 219,177.24 (9,000.00) 29,835.56 240,012.80 240,012.80 835 - Lead Project 2,008.89 2,008.89 2,008.89 836 - Reservoir Area Project 4,813.14 4,813.14 4,813.14 837 - Sustainability Plan 0.00 0.00 0.00 838 - Fish Habitat Project 2,019.49 2,019.49 2,019.49 839 - Well Aware Program 8,908.45 8,908.45 8,908.45 840 - Municipal Pre-Screening 0.36 0.36 0.36 841 - SW P Risk Assessment 842 - Penetang Harbour Survey 844 -Tree Distribution Project 22,930.29 12,511.02 2,920.70 1,038.04 31,482.57 31,482.57 845 - Planning Review Project 265.48 265.48 265.48 846 - Early Action Project 0.00 0.00 0.00 847 - Stewardship Project - - 850 - Little Lake Mgt Plan (803.58) (803.58) 803.58 851 - Woodland Evaluation 903.35 903.35 903.35 852 - Victoria Harbour Survey - (4,967.50) 4,967.50 853 - Inland Lakes 1,738.06 1,738.06 1,738.06 854 - Early Response Project (20,818.63) 20,818.63 855 - ER Promotion Project - 856 - Source Water Implementation (945.41) (23,500.00) 25,082.07 636.66 636.66 857 - Habitat Restoration Project 15,500.00 15,500.00 15,500.00 TOTALS 197,560.25 71,578.52 56,495.88 1 4,967.501 187,445.11 281,779.76 94,334.65 12/04/2013 N O_ C (D Cn O S (D (D G (D O C Q M G O 3 (D D O n 12d) Minutes of the Severn Sound Environmental Associati... SSEA Financial Report As of March 31, 2013 2013 YTD TO March 2013 ANNUAL BUDGET $ BUDGET VARIANCE % BUDGET VARIANCE 2012 YTD ACTUALS 9 SEVERN SOUND 92 SEVERN SOUND ENV ASSOC 990 SEVERN SOUND ENV ASSOC 9000 REVENUE 0221 ONTARIO SPECIFIC GRANTS (7,500.00) (30,000) (22,500.00) 75.00% (30,000.00) 0282 CONTR- MUNICIPALITIES (340,865.00) (340,865) (310,864.00) 0283 COMMUNITY /PRIVATE (4,000) (4,000.00) 100.00% (2,092.00) 0284 PROJECTS (2,650.00) (20,000) (17,350.00) 86.75% (8,126.75) 0316 COST RECOVERIES (2,500.00) (40,000) (37,500.00) 93.75% (37,391.27) 0631 INTEREST INCOME (57.95) 57.95 (605.66) 0671 SALE OF PUBLICATIONS (20.00) Total 9000 REVENUE 353,572.95 434,865 81,292.05 18.69% 389,099.68 9010 UNDISTRIBUTED PAYROLL EXPENSE 1110 DISTRIBUTED LABOUR (66,467.09) 66,467.09 (346,792.12) 1120 FULL TIME SALARIES 84,936.39 62,000 (22,936.39) (36.99 %) 319,193.78 1130 PART TIME SALARIES 5,159.31 (5,159.31) 59,351.79 1135 STUDENT SALARIES 14,944.84 1210 DISTRIBUTED BENEFITS (23,389.78) 23,389.78 (79,594.29) 1219 PAYROLL BENEFITS 23,996.72 (23,996.72) 84,947.42 Total 9010 UNDISTRIBUTED PAYROLL EXP 24,235.55 62,000 37,764.45 60.91% 52,051.42 9020 OVERALL COORDINATION 1110 DISTRIBUTED LABOUR 10,227.59 69,700 59,472.41 85.33% 68,000.00 1210 DISTRIBUTED BENEFITS 4,978.00 (4,978.00) Total 9020 OVERALL COORDINATION 15,205.59 69,700 54,494.41 78.18% 68,000.00 9030 ADMINISTRATION 1110 DISTRIBUTED LABOUR 8,996.42 61,425 52,428.58 85.35% 45,688.06 1210 DISTRIBUTED BENEFITS 3,598.57 (3,598.57) 19,315.24 2110 AUDIT FEES 6,500 6,500.00 100.00% 9,504.00 2111 ADMIN FEES 4,500 4,500.00 100.00% 4,110.36 2120 LEGAL FEES 3,414 3,414.00 100.00% 152.64 3005 INSURANCE 7,000 7,000.00 100.00% 6,271.56 3020 MEETING EXPENSES 1,500 1,500.00 100.00% 1,494.31 3022 MILEAGE 19.02 3,000 2,980.98 99.37% 1,163.87 3025 CONFERENCES 3,000 3,000.00 100.00% 2,695.53 3036 SUBSCRIPTIONS &PUBLICATIONS 508.80 (508.80) 923.48 3040 MEMBERSHIPS &DUES 100.74 (100.74) 3050 OFFICE SUPPLIES 49.70 11,500 11,450.30 99.57% 941.90 3053 PRINTING 100 100.00 100.00% 3060 COPIER COSTS 0.04 (0.04) 40.28 3070 POSTAGE &SHIPPING 71.06 900 828.94 92.10% 797.52 3075 TELEPHONE 360.37 2,500 2,139.63 85.59% 2,095.90 3080 INTERNET/ ITC 319.48 (319.48) 696.84 3202 SUPPLIES 8 TOOLS 113.99 (113.99) 6,627.78 3204 SUPPLIES - HEALTH 8 SAFETY 432.32 1,500 1,067.68 71.18% 1,442.79 Run Date: 12- Apr -2013 Page No: 1 Page 143 of 237 Page 143 of 237 12d) Minutes of the Severn Sound Environmental Associati... SSEA Financial Report As of March 31, 2013 2013 YTD TO March 2013 ANNUAL BUDGET $ BUDGET VARIANCE % BUDGET VARIANCE 2012 YTD ACTUALS 3490 FACILITY RENTAL 4,051.52 12,500 8,448.48 67.59% 9,465.41 3630 UNLEADED GAS 1,000 1,000.00 100.00% 241.48 4110 BANK INTEREST (1,177.95) 1,177.95 2,804.01 Total 9030 ADMINISTRATION 17,444.08 120,339 102,894.92 85.50% 116,472.96 9106 GIS BASE COVERAGES 1110 DISTRIBUTED LABOUR 6,463.42 56,625 50,161.58 88.59% 50,639.08 1210 DISTRIBUTED BENEFITS 2,585.37 (2,585.37) 14,359.63 Total 9106 GIS BASE COVERAGES 9,048.79 56,625 47,576.21 84.02% 64,998.71 9204 REQUESTS AND REVIEWS 1110 DISTRIBUTED LABOUR 1,853.71 20,000 18,146.29 90.73% 12,209.64 1210 DISTRIBUTED BENEFITS 741.48 (741.48) 5,787.85 Total 9204 REQUESTS AND REVIEWS 2,595.19 20,000 17,404.81 87.02% 17,997.49 9403 RURAL PROGRAMS 1110 DISTRIBUTED LABOUR 1,703.56 7,000 5,296.44 75.66% 6,570.54 1210 DISTRIBUTED BENEFITS 681.41 (681.41) 3,931.58 Total 9403 RURAL PROGRAMS 2,384.97 7,000 4,615.03 65.93% 10,502.12 9531 MONITORING &SURVEILLANCE 1110 DISTRIBUTED LABOUR 10,387.14 38,000 27,612.86 72.67% 21,725.43 1210 DISTRIBUTED BENEFITS 3,927.88 (3,927.88) 12,930.18 Total 9531 MONITORING &SURVEILLANCE 14,315.02 38,000 23,684.98 62.33% 34,655.61 9535 MONITORING SUPPORT 2183 ZOOPLANKTON ANALYSIS 3,375.00 2210 CONTRACTED SERVICE 14,000 14,000.00 100.00% 10,579.95 3205 MATERIALS 83.09 Total 9535 MONITORING SUPPORT 14,000 14,000.00 100.00% 14,038.04 9701 COMMUNICATIONS 1110 DISTRIBUTED LABOUR 7,463.44 32,000 24,536.56 76.68% 24,000.00 1210 DISTRIBUTED BENEFITS 1,119.51 (1,119.51) Total 9701 COMMUNICATIONS 8,582.95 32,000 23,417.05 73.18% 24,000.00 9999 PSAB ADJUSTMENTS 3000 DEPRECIATION 9,810.00 Total 9999 PSAB ADJUSTMENTS 9,810.00 Total 990 SEVERN SOUND ENV ASSOC 259,760.81 15,201 244,559.81 1,608.84% 23,426.67 Total 92 SEVERN SOUND ENV ASSOC (259,760.81) (15,201) 244,559.81 (1,608.84 %) 23,426.67 94 SSEA IMPLEMENTATION PROJECTS 990 SEVERN SOUND ENV ASSOC 9805 PENETANG CONST.WETLAND 0283 COMMUNITY /PRIVATE (233.05) 2210 CONTRACTED SERVICE 192.33 3630 UNLEADED GAS 40.72 Total 9805 PENETANG CONST.WETLAND 9813 HONEY HARBOUR SURVEY 0282 CONTR- MUNICIPALITIES (92.18) (10,000) (9,907.82) 99.08% (21,263.16) 1110 DISTRIBUTED LABOUR 5,000.00 Run Date: 12- Apr -2013 Page No: 2 Page 144 of 237 Page 144 of 237 12d) Minutes of the Severn Sound Environmental Associati... SSEA Financial Report As of March 31, 2013 2013 YTD TO March 2013 ANNUAL BUDGET $ BUDGET VARIANCE % BUDGET VARIANCE 2012 YTD ACTUALS 2183 ZOOPLANKTON ANALYSIS 3,996.00 2210 CONTRACTED SERVICE 7,540.92 10,000 2,459.08 24.59% 12,267.16 Total 9813 HONEY HARBOUR SURVEY 7,448.74 7,448.74 9818 WETLANDS EVALUATION PROJECT 0282 CONTR- MUNICIPALITIES (133.56) 133.56 (3,694.26) 0283 COMMUNITY /PRIVATE (900.00) 1110 DISTRIBUTED LABOUR 95.40 5,723 5,627.60 98.33% 3,549.53 1210 DISTRIBUTED BENEFITS 38.16 (38.16) 1,006.56 3202 SUPPLIES &TOOLS 38.17 Total 9818 WETLANDS EVALUATION PROJ 5,723 5,723.00 100.00% 9820 BEACH MONITORING PROJECT 0282 CONTR- MUNICIPALITIES (3,150) (3,150.00) 100.00% 1110 DISTRIBUTED LABOUR 2,000 2,000.00 100.00% Total 9820 BEACH MONITORING PROJECT (1,150) (1,150.00) 100.00% 9822 NATURAL SHORELINES PROJECT 0230 PROV MINISTRY GRANT (7,752.50) 0282 CONTR- MUNICIPALITIES (3,600) (3,600.00) 100.00% 1110 DISTRIBUTED LABOUR 2,500 2,500.00 100.00% 849.36 1210 DISTRIBUTED BENEFITS 339.74 2210 CONTRACTED SERVICE 203.52 Total 9822 NATURAL SHORELINES PROJEC 1,100 1,100.00 100.00% 6,359.88 9825 LAKE COUCHICHING PROJECT 0282 CONTR- MUNICIPALITIES (31,200) (31,200.00) 100.00% (46.81) 1110 DISTRIBUTED LABOUR 25,000 25,000.00 100.00% 3202 SUPPLIES &TOOLS 46.81 Total 9825 LAKE COUCHICHING PROJECT 6,200 6,200.00 100.00% 9831 HEALTHY STREAMS PROJECT 0230 PROV MINISTRY GRANT 2,225.50 0282 CONTR- MUNICIPALITIES (4,000) (4,000.00) 100.00 % 1110 DISTRIBUTED LABOUR 2,000 2,000.00 100.00% 3202 SUPPLIES 8 TOOLS 4,245.15 Total 9831 HEALTHY STREAMS PROJECT 2,000 2,000.00 100.00% 6,470.65 9834 SOURCE WATER PREWORK 67.37 0230 PROV MINISTRY GRANT (650.00) 0231 PROV GAS TAX FUNDING 0235 CONSERVATION AUTH REV -PROV (25,564.12) 0261 FEDERAL GRANT (2,309.00) 0282 CONTR- MUNICIPALITIES (1,038.04) 1,038.04 (25.71) 0316 COST RECOVERIES (9,000.00) (61,000) (52,000.00) 85.25% 2210 CONTRACTED SERVICE 3022 MILEAGE 672.37 3202 SUPPLIES &TOOLS 1,063.33 3630 UNLEADED GAS 21545.76 Total 9834 SOURCE WATER PREWORK 10,038.04 61,000 50,961.96 83.54% 24,2 Run Date: 12- Apr -2013 Page No: 3 Page 145 of 237 67.37 Page 145 of 237 12d) Minutes of the Severn Sound Environmental Associati... SSEA Financial Report As of March 31, 2013 2013 YTD TO March 2013 ANNUAL BUDGET $ BUDGET VARIANCE % BUDGET VARIANCE 2012 YTD ACTUALS 9836 RESERVOIR AREA PROJECT 0282 CONTR- MUNICIPALITIES (5,000) (5,000.00) 100.00% Total 9836 RESERVOIR AREA PROJECT 5,000 5,000.00 100.00% 9838 FISH HABITAT PROJECT 0261 FEDERAL GRANT (1,899.61) 1110 DISTRIBUTED LABOUR 1,500.00 3202 SUPPLIES &TOOLS 399.61 Total 9838 FISH HABITAT PROJECT 9839 WELL AWARE PROJECT 0283 COMMUNITY /PRIVATE (208.59) 1110 DISTRIBUTED LABOUR 148.99 1210 DISTRIBUTED BENEFITS 59.60 Total 9839 WELL AWARE PROJECT 9844 TREE DISTRIBUTION PROJECT 0283 COMMUNITY /PRIVATE (2,685.31) (12,942) (10,256.69) 79.25% (12,031.29) 1110 DISTRIBUTED LABOUR 12,921 12,921.00 100.00% 4,024.16 1210 DISTRIBUTED BENEFITS 705.65 2210 CONTRACTED SERVICE 2,681.00 (2,681.00) 3022 MILEAGE 136.71 (136.71) 248.83 3075 TELEPHONE 40.70 (40.70) 3202 SUPPLIES &TOOLS 6,151.21 3610 VEHICLE REPAIRS &MAINTENANCE 901.44 3630 UNLEADED GAS 62.29 (62.29) Total 9844 TREE DISTRIBUTION PROJECT 235.39 21 256.39 1,220.90% 9851 WOODLAND EVALUATION 0282 CONTR- MUNICIPALITIES (22,600) (22,600.00) 100.00% 1110 DISTRIBUTED LABOUR 15,000 75,000.00 100.00% Total 9851 WOODLAND EVALUATION 7,600 7,600.00 100.00% 9852 VICTORIA HARBOUR STP SURVEY 0283 COMMUNITY /PRIVATE (4,967.50) Total 9852 VICTORIA HARBOUR STP SURVE 4,967.50 9853 INLAND LAKES 0282 CONTR- MUNICIPALITIES (2,700) (2,700.00) 100.00 % (24,118.08) 1110 DISTRIBUTED LABOUR 962 962.00 100.00% 7,417.60 1210 DISTRIBUTED BENEFITS 727.04 2183 ZOOPLANKTON ANALYSIS 5,677.50 2210 CONTRACTED SERVICE 11,993.32 3202 SUPPLIES &TOOLS 40.68 Total 9853 INLAND LAKES (1,738) (1,738.00) 100.00% 1,738.06 9854 EARLY RESPONSE PROJECT 0231 PROV GAS TAX FUNDING 0235 CONSERVATION AUTH REV -PROV (20,818.63) 20,818.63 (82,971.36) 2210 CONTRACTED SERVICE 20,818.63 (20,818.63) 82,971.36 Total 9854 EARLY RESPONSE PROJECT Run Date: 12- Apr -2013 Page No: 4 Page 146 of 237 Page 146 of 237 12d) Minutes of the Severn Sound Environmental Associati... SSEA Financial Report As of March 31, 2013 YTD TO March ANNUAL BUDGET 2013 2013 $ % 0231 PROV GAS TAX FUNDING 0235 CONSERVATION AUTH REV -PROV (41,129.47) 1110 DISTRIBUTED LABOUR 26,139.67 1210 DISTRIBUTED BENEFITS 7,238.70 2210 CONTRACTED SERVICE 106.55 3022 MILEAGE 151.12 3070 POSTAGE &SHIPPING 2.99 3075 TELEPHONE 1,885.79 3202 SUPPLIES &TOOLS 1,849.65 3610 VEHICLE REPAIRS &MAINTENANCE 1,585.52 3630 UNLEADED GAS 2,169.48 Total 9855 ER PROMOTION PROJECT 9856 SOURCE WATER IMPLEMENTATION 0231 PROV GAS TAX FUNDING 0235 CONSERVATION AUTH REV -PROV (24,445.41) (158,817) (134,371.59) 84.61% (92,353.92) 1110 DISTRIBUTED LABOUR 19,276.41 158,817 139,540.59 87.86% 69,330.06 1210 DISTRIBUTED BENEFITS 5,719.40 (5,719.40) 13,192.52 2210 CONTRACTED SERVICE 2,158.08 3022 MILEAGE 781.25 3202 SUPPLIES &TOOLS 3,579.14 3610 VEHICLE REPAIRS &MAINTENANCE 45.73 (45.73) 1,151.44 3630 UNLEADED GAS 40.53 (40.53) 2,161.43 Total 9856 SOURCE WATER IMPLEMENTATI 636.66 636.66 9857 HABITAT RESTORATION PROJECT 0261 FEDERAL GRANT 1110 DISTRIBUTED LABOUR 15,500 75,500.00 100.00% Total 9857 HABITAT RESTORATION PROJE 15,500 75,500.00 100.00% 9858 RMO PROJECT (84,607) (84,607.00) 100.00% 0282 CONTR- MUNICIPALITIES 1110 DISTRIBUTED LABOUR 84,607 84,607.00 100.00% Total 9858 RMO PROJECT Total 990 SEVERN SOUND ENV ASSOC 1,717.25 64,586 62,868.75 97.34% 27,386.04 Total 94 SSEA IMPLEMENTATION PROJECTS (1,717.25) (64,586) (62,868.75) 97.34% (27,386.04) Total 9 SEVERN SOUND 261,478.06 79,787 181,691.06 227.72% 3,959.37 Total (261,478.06) (79,787) 181,691.06 (227.72 %) (3,959.37) Run Date: 12- Apr -2013 Page No: 5 Page 147 of 237 YTD TO March ANNUAL BUDGET BUDGET VARIANCE BUDGET VARIANCE 2012 YTD ACTUALS 9855 ER PROMOTION PROJECT 0231 PROV GAS TAX FUNDING 0235 CONSERVATION AUTH REV -PROV (41,129.47) 1110 DISTRIBUTED LABOUR 26,139.67 1210 DISTRIBUTED BENEFITS 7,238.70 2210 CONTRACTED SERVICE 106.55 3022 MILEAGE 151.12 3070 POSTAGE &SHIPPING 2.99 3075 TELEPHONE 1,885.79 3202 SUPPLIES &TOOLS 1,849.65 3610 VEHICLE REPAIRS &MAINTENANCE 1,585.52 3630 UNLEADED GAS 2,169.48 Total 9855 ER PROMOTION PROJECT 9856 SOURCE WATER IMPLEMENTATION 0231 PROV GAS TAX FUNDING 0235 CONSERVATION AUTH REV -PROV (24,445.41) (158,817) (134,371.59) 84.61% (92,353.92) 1110 DISTRIBUTED LABOUR 19,276.41 158,817 139,540.59 87.86% 69,330.06 1210 DISTRIBUTED BENEFITS 5,719.40 (5,719.40) 13,192.52 2210 CONTRACTED SERVICE 2,158.08 3022 MILEAGE 781.25 3202 SUPPLIES &TOOLS 3,579.14 3610 VEHICLE REPAIRS &MAINTENANCE 45.73 (45.73) 1,151.44 3630 UNLEADED GAS 40.53 (40.53) 2,161.43 Total 9856 SOURCE WATER IMPLEMENTATI 636.66 636.66 9857 HABITAT RESTORATION PROJECT 0261 FEDERAL GRANT 1110 DISTRIBUTED LABOUR 15,500 75,500.00 100.00% Total 9857 HABITAT RESTORATION PROJE 15,500 75,500.00 100.00% 9858 RMO PROJECT (84,607) (84,607.00) 100.00% 0282 CONTR- MUNICIPALITIES 1110 DISTRIBUTED LABOUR 84,607 84,607.00 100.00% Total 9858 RMO PROJECT Total 990 SEVERN SOUND ENV ASSOC 1,717.25 64,586 62,868.75 97.34% 27,386.04 Total 94 SSEA IMPLEMENTATION PROJECTS (1,717.25) (64,586) (62,868.75) 97.34% (27,386.04) Total 9 SEVERN SOUND 261,478.06 79,787 181,691.06 227.72% 3,959.37 Total (261,478.06) (79,787) 181,691.06 (227.72 %) (3,959.37) Page 147 of 237 12d) Minutes of the Severn Sound Environmental Associati... SSEA Statement of Operations As of March 31, 2013 2013 APPROVED BUDGET 2013 YTD TO March 2012 YTD to March Revenue Federal Grants Municipal Grants 507,722 342,129 310,864 Provincial Grants 30,000 7,500 800 Community and Private Donations 16,942 2,685 11,475 Projects and Recoveries 121,000 14,150 7,500 Funding from Conservation Authority 158,817 45,264 (1) Interest 58 405 Total Revenues 834,481 411,786 331,043 Expenditures Salaries 671,780 90,094 88,891 Benefits 23,996 22,417 Materials and Office Expenses 25,000 2,302 3,401 Contracted Services 24,000 31,041 Rents and Financial Expenses 33,914 2,874 3,985 Amortization of Tangible Capital Assets Total Expenditures 754,694 150,307 118,694 Annual Surplus (Deficit) 79,787 261,479 212,349 Accumulated Surplus (Deficit), beginning of year (302,053) (306,012) Accumulated deficit, end of year (40,574) (93,663) Run Date: 12- Apr -2013 Page No: 1 Page 148 of 237 Page 148 of 237 12d) Minutes of the Severn Sound Environmental Associati... Severn Sound Environmental Association Report on Strategic Actions 2009 — 2013 Draft working paper The period up to 2013 was covered in the Agreement, Schedule A - Strategic Plan. The purpose of this report is to assess the priorities for action outlined in the Strategic Plan over the period 2009 to 2013. Past priorities for action The SSEA Agreement, Schedule A - Strategic Plan set out four priorities that required action. The following summarizes actions since the Agreement was signed on March 26, 2009. 1. Mandate a. The major activities of the SSEA through the five -year period included: • Completion of outstanding commitments from the Severn Sound Remedial Action Plan (coordinating phosphorus control measures, beach investigations, water quality monitoring, habitat assessment and restoration) • Habitat and natural heritage assessment and the development of Management Plans • Participate in the implementation of the Severn Sound Sustainability Plan • Undertaking technical studies of the water resources in the Severn Sound Source Water Protection area and acting as the Severn Sound Source Protection Authority within the South Georgian Bay Lake Simcoe Source Protection Region • Provide RMO services to the municipalities in the SSEA area • Carry out rural programs in cooperation with the landowners to promote the implementation of environmental Best Management Practices in the area to improve water quality and protect water resources. • Continuing Stewardship programs and initiatives in the Severn Sound area. • Provide plan input and plan review services through the municipalities • Engage the public in consultation and education of environmental and sustainability issues • Conduct monitoring, analysis and reporting on the status of the Severn Sound ecosystem b. The boundary of the Severn Sound area was expanded from previous agreements to include all of the Township of Tiny and the watershed boundary was adjusted using improved mapping and GIs data. The revised SSEA area was identified and confirmed as a Source Protection Area under the Clean Water Act (Ont.Reg.284 /07) and increased from 1,116 km2 to 1,326 km2 (Figure 1). c. An agreement with MOE was renewed during 2012 to facilitate long -term groundwater monitoring including the establishment and maintenance of monitoring wells in the Severn Sound area. Page 149 of 237 12d) Minutes of the Severn Sound Environmental Associati... d. We continue to work with MNR and DFO on an informal basis to review marine construction proposals. A formal arrangement with DFO has not been arranged. However, a By -Law proposed by the Town of Penetanguishene will create a formal review process for shoreline alteration that includes circulation to SSEA for review as part of the Town's review process. The Township of Tay is considering updating their fill By -Law to include reference to SSEA. e. SSEA involvement in plan input and review and peer review of support documents of development proposals on behalf of Severn Sound municipalities is increasing. f. SSEA has been requested to act on behalf of Severn Sound municipalities to provide Risk Management services as the Source Protection Plan nears approval by the Ministry of the Environment. The pre - approval workplan has been submitted to the municipalities and will involve designation of SSEA staff as Risk Management Officer under the Clean Water Act. 2. Legal Status of SSEA Under the SSEA Agreement to Form a Joint Services Board under the Municipal Act (Section 202), SSEA is now a legal entity. We are currently insured and provide certificates of insurance naming project partners as required for various funding opportunities and requirements for agreements with partners. The possibility of forming a Conservation Authority remains an option for the Severn Sound area. However, during 2012 the SSEA Board confirmed their intention to continue as a Joint Services Board with representation from the nine municipalities 3. Staffing and Office Needs Several short- comings in the staffing organization and office were noted as priorities for action. The following staffing changes have been achieved to date: a. Staff position descriptions are being reviewed, developed or revised b. To date, plan input and review activities have been taken up through existing staff. Consideration of creating a GIs Technician position to support this activity (and related activities) is an ongoing need. c. An Office Manager position was created and was hired. d. The Water Scientist position description was revised as a permanent position. e. The Environmental Technologist position was revised to assume an increasing role in coordination of sampling activities. f. The proposal for SSEA to provide Risk Management services is being considered by the Severn Sound municipalities and will include the designation of a Risk Management Official /Inspector for SSEA. This will require a contract position in the interim until the Source Protection Plan is approved and formal implementation begins. The role of SSEA in implementation of the Source Protection Plan will be revisited at that time. g. Succession planning for the Executive Director is under development 2 Page 150 of 237 12d) Minutes of the Severn Sound Environmental Associati... The SSEA Operational budget has continued to assume a greater proportion of salary and benefits of SSEA employees. The entire payroll budget is still dependent on ongoing special project funding, but to a lesser extent. The following changes in the SSEA Office were achieved to date: a. Through negotiation with the Town of Midland, during 2012 SSEA will move to a larger office space at the current address. This change will increase the office space while remaining within a "municipal environment" (internet and email system) at modest rental costs. The costs will scale upward over the next two years from our existing rate in 2012 to a level commensurate with the space (2012 rent = $10,500, 2013 rent = $12,200, 2014 rent = $14,540, 2015 rent = $14,970). b. Surplus furniture is being obtained to upgrade our existing equipment. c. Basic improvements to the new space were implemented by the Town. Support for the cost of paint was arranged with a local paint supplier. SSEA staff painted the new offices. d. A small cost of $1,200 was required to shift the SSEA Local Area Network in the new offices within the Town system. This action resulted in an additional phone and retention of our existing phone numbers in the new location. The benefits of the new location include: decompression of staff work space; increased visibility of our office to the public; continued modest rent under a benevolent land lord. We have been at the current location since 2004. 4. Funding SSEA continues to operate on two basic funding streams, 1. SSEA Operations budget and 2. SSEA special projects. The following actions called for in the strategic plan, related to funding, have been achieved to date: a. The funding formula has been revised and accepted by all nine municipalities. b. The municipal contribution to the annual SSEA Operations budget has increased according to the Agreement. The major reason for the increases has been to cover an increasing proportion of the cost of salary and benefits of SSEA employees. As of 2012, the SSEA Operations budget is covering approximately 68% of the total SSEA payroll (was 39% in 2008). Approved budget for 2013 is approaching the payroll target of 70 %. c. Due to the nature of past billing practices, changes in accounting practices, and with changes in funding of special projects, SSEA is operating in a deficit position (see 2011 Financial Statement). A plan for dealing with this deficit if being developed and will be a part of the next five year budgeting cycle. Analysis: The formation of the SSEA Joint Services Board has allowed the SSEA to become a separate legal entity, able to access new and additional funding windows. Our services and advice to the municipalities continue to be required and provided in a cost - effective manner. The 2011 Annual report provides further details of the value of the partnership with federal, provincial, municipal and community support. 3 Page 151 of 237 ,v m c IV O_ IV W �y- �L- 5Nllwrretre4 e 0 25 5 S Nomwasaga Bay Figure 1 Severn Sound Source Water Protection Area Watershed nS a Sa.ut W� Cfi DISTRICT OF MUSKOKA Muskoka Lakes GEORGIAN BAY Beausoleil iWP. ?CoY Islam OF SIMCOE MIDLAND Severn Sound ORILLIA v� rr .; Lake ,? Simcoe �cn.isna� Island r l Nomwasaga Bay Figure 1 Severn Sound Source Water Protection Area Watershed nS a Sa.ut W� Cfi DISTRICT OF MUSKOKA Muskoka Lakes GEORGIAN BAY Beausoleil iWP. ?CoY Islam OF SIMCOE MIDLAND Severn Sound ORILLIA v� rr .; Lake ,? Simcoe 12d) Minutes of the Severn Sound Environmental Associati... Severn Sound Environmental Association CONFIRMATION OF ACCOUNTS January 1 to March 31, 2013 General Administration Audit Admin Legal Fees Insurance Meeting Expenses Mileage Conference Rental Office Supplies Postage and Shipping Telephone Health and Safety Special Projects 4,324.80 12,290.37 19.02 509.06 4,051.52 2,113.76 39.90 648.11 432.32 22,315.10 Contracted Services 44,985.90 Supplies and Materials 2,094.82 Vehicles 926.66 Unleaded Gas 157.86 48,165.24 Total AP 70,480.34 Page 153 of 237 12d) Minutes of the Severn Sound Environmental Associati... Severn Sound Environmental Association Financial Statements For the year ended December 31, 2011 Page 154 of 237 12d) Minutes of the Severn Sound Environmental Associati... Severn Sound Environmental Association Financial Statements For the year ended December 31, 2011 Contents Independent Auditor's Report Financial Statements Statement of Financial Position Statement of Operations 4 Statement of Cash Flows e Summary of Significant Accounting Policies 6 Notes to Financial Statements a Page 155 of 237 12d) Minutes of the Severn Sound Environmental Associati... DO Tel: 705 435 5585 Canada LLP 169 Fax: 705 435 5587 169 Dufferin Street S, Units 13 & 14 www.bdo.ca Alliston ON L9R 1E6 Canada Independent Auditor's Report To the Board Members of Severn Sound Environmental Association We have audited the accompanying financial statements of the Severn Sound Environmental Association, which comprise the statement of financial position as at December 31, 2011, and the statements of operations and cash flows for the year then ended, and a summary of significant accounting policies and other explanatory information. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with Canadian Public Sector Accounting Standards, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditors judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our qualified audit opinion. Basis for Qualified Opinion In common with many non - profit organizations, the Association derives revenue from donations, the completeness of which is not susceptible to satisfactory audit verification. Accordingly, our verification of these revenues was limited to the amounts recorded in the records of the Association. We were unable to determine whether any adjustments might be necessary to revenue, annual surplus, financial assets and accumulated surplus. Qualified Opinion In our opinion, except for the effects of the matter described in the Basis for Qualified Opinion paragraph, the financial statements present fairly, in all material respects, the financial position of the Association as at December 31, 2011 and the results of its operations and cash flows for the year then ended in accordance with Canadian Public Sector Accounting Standards. Q60 Cow. LP Chartered Accountants, Licensed Public Accountants Alliston, Ontario January 17, 2013 BDO Canada LLP, a Canadian limited liability partnership, is 2 memhrr of BDD'ntcrnatlonal Limited, a LIX company hmi"by quamntc , and !arms part of the mternationat BDO netwolk of independent member firma. P Page 156 of 237 12d) Minutes of the Severn Sound Environmental Associati... Severn Sound Environmental Association Statement of Financial Position 31 Financial assets Accounts receivable Due from related parties (Note 4) Liabilities Accounts payable and accrued liabilities Due to related parties (Note 4) Deferred revenue Employee future benefits (Note 8) Net financial debt Non - financial assets Tangible capital assets (Note 2) (Note 1) $ 139,413 $ 247,674 32,060 37,776 171,473 285,450 29,115 35,217 251,613 373,734 171,906 119,580 48,769 44,743 501,403 573,274 (329,930) (287,824) 23,917 26,082 Accumulated deficit S (306,013) $ (261,742) Commitments and Contingencies (Notes 5 and 6) On behalf of the Board: Director Director The accompanying summary of significant accounting policies and notes are an integral part of these financial statements. 3 Page 157 of 237 12d) Minutes of the Severn Sound Environmental Associati... Severn Sound Environmental Association Statement of Operations For the year ended December 31 Budget 2011 2010 Restated (Note 3) (Note 1) Revenue Federal grants (Note 6) Municipal grants (Note 6) Province of Ontario grants (Note 6) Community and private donations Projects and recoveries Funding from Conservation Authority Interest earned Total revenues Expenditures Salaries Benefits Materials and office expenses Contracted services Rents and financial expenses Amortization of tangible capital assets Total expenditures Annual surplus (deficit) Accumulated surplus (deficit), beginning of year, as previously stated Prior period adjustments (Note 1) Accumulated deficit, beginning of year restated S - $ 8,582 $ 13,853 260,864 298,945 263,344 30,000 51,107 101,731 4,000 31,934 20,730 60,000 36,383 34,166 - 152,835 362,955 - 1,601 1,725 354,864 581,387 798,504 291,769 385,805 362,372 - 82,773 71,059 22,400 58,681 58,557 10,000 60,751 350,547 29,500 29,053 28,683 - 8,595 8,595 353,669 625,658 879,813 1,195 (44,271) (81,309) (23, 565) (156,868) (261,742) (261,742) (180,433) Accumulated deficit, end of year $ (260,547) S (306,013) $ (261,742) The accompanying summary of significant accounting policies and notes are an integral part of these financial statements. Page 158 of 237 12d) Minutes of the Severn Sound Environmental Associati... Severn Sound Environmental Association Statement of Cash Flows For the year ended December 31 2011 2010 Restated (Note 1) Operating transactions Annual deficit Items not involving cash: Amortization of tangible capital assets Employee future benefits Changes in non -cash operating balances: Accounts receivable Accounts payable and accrued liabilities Amounts due to /from related parties Deferred revenue Cash provided by operating transactions Capital transactions Purchase of tangible capital assets Change in cash during the year Cash, beginning of year (44,271) $ (81,309) 8,595 8,595 4,026 4,503 (31,650) (68,211) 108,261 79,175 (6,102) (53,751) (116,405) 344,621 52,326 (301,834) 6,430 (6,430) Cash, end of year The accompanying summary of significant accounting policies and notes are an Integral part of these financial statements. Page 159 of 237 12d) Minutes of the Severn Sound Environmental Associati... Severn Sound Environmental Association Summary of Significant Accounting Policies December 31, 2011 Nature and Purpose of the Association The Severn Sound Environmental Association is a water management agency established by a letter of agreement among local municipalities, Environment Canada and the Ontario Ministry of the Environment. In March 2009, a joint municipal service board was created by a letter of agreement among the local municipalities. The local municipalities are the Town of Midland, Town of Penetanguishene, Township of Tay, Township of Tiny, Township of Oro- Medonte, Township of Severn, Township of Georgian Bay, the Township of Springwater and the City of Orillia. Management Responsibility The financial statements of Severn Sound Environmental Association are the representation of management prepared in accordance with Canadian generally accepted accounting principles established by the Public Sector Accounting Board ( "PSAB ") of the Canadian Institute of Chartered Accountants. The statement of financial position includes all the assets and liabilities of the Severn Sound Environmental Association. Financial assets are those assets which could provide resources to discharge existing liabilities or finance future operations. Association position represents the financial position and is the difference between assets and liabilities. This provides information about the Severn Sound Environmental Association's overall future revenue requirements and its ability to finance activities and meet its obligations. Accrual Basis of Accounting Revenues and expenditures are reported on the accrual basis of accounting. The accrual basis of accounting recognizes revenues in the period in which the transactions or events occurred that give rise to the revenue; expenditures are recognized in the period the goods or services are acquired and a legal liability is incurred or transfers are due. Tangible Capital Assets Tangible capital assets are recorded at cost less accumulated amortization. Cost includes all costs directly attributable to acquisition or construction of the tangible capital asset including transportation costs, installation costs, design and engineering fees, legal fees and site preparation costs. Contributed tangible capital assets are recorded at fair value at the time of the donation, with a corresponding amount recorded as revenue. Amortization is recorded on a straight -line basis over the estimated life of the tangible capital asset commencing once the asset is available for productive use as follows: Equipment 6 -8 years Page 160 of 237 12d) Minutes of the Severn Sound Environmental Associati... Severn Sound Environmental Association Summary of Significant Accounting Policies December 31, 2011 Use of Estimates The preparation of financial statements in accordance with Canadian generally accepted accounting principles requires management to make estimates and assumptions that affect the amounts reported in the financial statements and accompanying notes as well as the disclosure of contingent assets and liabilities at the financial statement date. These estimates and assumptions, including such areas as employee benefits and the useful life of tangible capital assets are based on the management's best information and judgment. Actual results could differ from management's best estimates as additional information becomes available in the future. Revenue Recognition Grant revenue is recognized when the project has been approved and the corresponding expenses have been incurred. When expenses exceed the approved funding amount for the project, revenue is also recognized for the full cost of the project as management is confident that future funding will be obtained. This accounting policy is not in accordance with Canadian generally accepted accounting principles. All other revenue, other than interest revenue, is recognized when received. Page 161 of 237 Interest revenue is recorded when earned. Deferred Revenue Deferred revenue represents funds which have been applied for and collected but for which the related services have yet to be performed. These amounts will be recognized as revenues in the fiscal year the services are performed. Retirement Benefits and Other Employee Benefit Plans The Association's contributions during the period to its multi - employer defined benefit plan are expensed as incurred. The costs of other retirement benefits that accumulate over the period of service provided by employees are actuarially determined using the projected benefit method prorated on services based on management's best estimate of retirement ages, inflation rates, investment returns, wage and salary escalation, insurance and health care costs trends, employee turnover and discount rates. Actuarial gains and losses are amortized on a straight -line basis over the expected average remaining service life of the employee group. Page 161 of 237 12d) Minutes of the Severn Sound Environmental Associati... Severn Sound Environmental Association Notes to Financial Statements December 31, 2011 1. Prior Period Adjustments The Association's policy has historically recognized a receivable and revenue equal to the amount of expenses incurred on a project by project basis. Canadian Public Sector Accounting Standards require that government transfers be recognized in the period that the events giving rise to the transfer occur, as long as the transfer is authorized, eligibility criteria (if any) have been met by the recipient, and a reasonable estimate of the amount can be made. The effect of this departure from Canadian Public Sector Accounting Standards for 2010 was an overstatement of accounts receivable and the accumulated surplus balance in amount of $216,512, and an overstatement of 2010 grant revenue of $74,420. During the year, it was also discovered that a holdback from the work done for a project from 2007 to 2010 had not been accrued in previous years. Accounts payable and accrued liabilities for 2010 were understated by $24,416, of which $9,640 related to 2010 contract services. The financial statements have been restated to reflect the corrections of these errors. The effect on the 2010 comparative figures is as follows: 2010 Statement of Financial Position Accounts receivables have decreased by $ 216,512 Accounts payable and accrued liabilities have been increased by 24,416 Increase in accumulated deficit $ 240,928 Statement of Operations Grant revenue decreased by $ 74,420 Contracted services increased by 9,640 Increase in 2010 annual deficit $ 84,060 Increase in accumulated deficit for items prior to 2010 $ Page 162 of 237 12d) Minutes of the Severn Sound Environmental Associati... December 31, 2011 2. Tangible Capital Assets Severn Sound Environmental Association Notes to Financial Statements 2011 2010 Accumulated Accumulated Cost Amortization Cost Amortization Equipment $ 69,377 $ 45,460 $ 62,947 $ 36,865 Net book value $ 23,917 $ 26,082 During the year, capital assets were acquired at an aggregate cost of $6,430 (2010 - $nit) by means of cash. 3. Budget Figures The budgeted figures are presented for comparative purposes and are those approved by the Board of Directors. They have been reclassified to conform with these financial statements. 9 Page 163 of 237 12d) Minutes of the Severn Sound Environmental Associati... Severn Sound Environmental Association Notes to Financial Statements December 31, 2011 4. Due from Related Parties The Association received $260,865 (2010 - $210,864) in funding from related parties. These transactions are in the normal course of operations and are measured at the exchange value (the amount of consideration established and agreed to by the related parties), which approximates the arm's length equivalent value for sales of product or service. At the end of the year, the amounts due from related parties are as follows: Township of Georgian Bay Township of Penetanguishene Township of Tiny Township of Springwater Township of Tay The Corporation of the Town of Midland 2011 2010 $ 11,300 2,011 12,740 - - 5,085 14,320 10,340 5,000 9,040 $ 32,060 $ 37,776 There are no specific terms of repayment, the balance is unsecured and are non - interest bearing. For the amount due from the Corporation of the Town of Midland, the balance bears interest at prime less 1.725% and is calculated on a quarterly basis on the average balance during that period. At the end of the year, the amount due to related party is as follows: The Corporation of the Town of Midland 5. Commitment 2011 2010 $ 251,613 $ 373,734 The Association has an operating lease for its premises at $778 per month, under a lease expiring in 2014. The total committment to the expiration of the lease is $24,635. io Page 164 of 237 12d) Minutes of the Severn Sound Environmental Associati... Severn Sound Environmental Association Notes to Financial Statements December 31, 2011 6. Contingencies The Association receives funding from Federal, Provincial and Municipal government organizations on a project by project basis. The amount of funding provided to the Association for each project is subject to final review and approval by these government organizations. As at the date of these financial statements, funding for the ongoing projects have not been subject to this review process. Any future adjustments required as a result of this review will be accounted for at that time. 7. Pension Agreements The Association makes contributions to the Ontario Municipal Employees Retirement Fund ( "OMERS "), which is a multi- employer pension plan, on behalf of full -time members of staff. The plan is a contributory defined benefit plan, which specifies the amount of the retirement benefit to be received by the employees based on the length of service and rates of pay. The Administration Corporation Board of Directors, representing plan members and employers, is responsible for overseeing the management of the pension plan, including investment of the assets and administration of the benefits. OMERS provides pension services to more than 419,007 active and retired members and approximately 947 employers. The plan is financed by equal contributions from participating employers and employees, and the investment earnings of the fund. Each year an independent actuary determines the funding status of OMERS Primary Pension Plan (the Plan) by comparing the actuarial value of invested assets to the estimated present value of all pension benefits that members have earned to date. The most recent actuarial valuation of the Plan was conducted at December 31, 2011 The results of this valuation disclosed total actuarial liabilities of $64.5 billion (2010 - $60 billion) in respect of benefits accrued for service with actuarial assets at that date of $57.3 billion (2010 - $55.5 billion) indicating an actuarial deficit of $7.3 billion (2010 - $4.5 billion). Because OMERS is a multi - employer plan, any pension plan surpluses or deficits are a joint responsibility of Ontario municipal organizations and their employees. As a result, the Association does not recognize any share to the OMERS pension surplus or deficit. The amount contributed to OMERS for 2011 was $15,949 (2010 - $12,915) for current service and is included as an expenditure on the Statement of Operations. 11 Page 165 of 237 12d) Minutes of the Severn Sound Environmental Associati... Severn Sound Environmental Association Notes to Financial Statements December 31, 2011 8. Employee Future Benefits Payable The Association provides certain employee benefits which will require funding in future periods. 2011 2010 Accumulated sick leave entitlements S 10,121 $ 8,530 Vacation payable 20,965 21,275 Accrued health and dental benefit liability 17,683 14,938 $ 48,769 $ 44,743 The Association pays certain health and dental benefits on behalf of its retired employees and recognizes these post- retirement costs in the period in which the employees rendered the services. The accrued health and dental benefit liability and the expense were determined by an actuarial valuation using a discount rate of 3.75% (2010 - 4.75 %). Information about the defined benefit plan is as follows: 2011 2010 Accrued health and dental benefit liability, beginning of year $ 14,938 $ 12,647 Expense for the year 2,745 2,291 Accrued health and dental benefit liability, end of year $ 17,683 $ 14,938 The main actuarial assumptions employed for the valuation is as follows: (a) Salary levels Future general salary and wage levels were assumed to increase 3% per annum. (b) Dental costs Dental costs were assumed to increase 4% per annum. (c) Extended health care trend rates Extended health care trend rates were assumed to be 8% in 2011, decreasing by 0.5% per year to 5% in 2017 and thereafter. 12 Page 166 of 237 12d) Minutes of the Severn Sound Environmental Associati... WW" T PR�TE�: n. www.aware - simcoe.ca aware.simcoe @gmail.com By Email March 15, 2013 Severn Sound Environmental Association, Joint Services Board, 67 Fourth Street, Midland, ON L4R 3S9 Dear Chair Stevens and SSEA Board Re: SSEA Transoarencv Issues On October 18, 2012 Kate Harries of AWARE Simcoe made a deputation to the SSEA board and requested four changes to improve SSEA's compliance with the Municipal Act with regard to transparency and open governance. They were that: 1. Advance notice of all SSEA board and public committee meetings be posted on your website. 2. Any resolution passed by the board be made available immediately. 3. Reports to the board be made available in advance of the meetings at which they are to be discussed. 4. Minutes (in draft form) of a board meeting be made available within a reasonable time, which we suggest would be a week. Although the SSEA board seemed to generally agree with these improvements, they have yet to be implemented. Can you assure us that the above practices will be implemented for your April 19, 2013 meeting? We also note that as of the date of this letter SSEA website still lists the date of the April meeting as the 181h AWARE Simcoe also requests that the SSEA hold public meetings to receive public input into your Strategic Plan process currently under way. We feel it would be appropriate to invite all other locally pertinent public environmental agencies, non - government environmental groups and other stakeholders to participate in a discussion on how best to protect the health of the Severn Sound watershed and Simcoe County. Yours truly, Don Morgan, Chair AWARE Simcoe CC: SSEA Board members, Keith Sherman, Gail Marchildon, Page 167 of 237 12d) Minutes of the Severn Sound Environmental Associati... March 25, 2013 Severn Sound Environmental Association 67 Fourth Street Midland, Ontario L4R 3S9 (705) 527 -5166 - FAX (705) 527 -5167 Website: www.severnsound.ca AWARE Simcoe 319 King Street North Alliston, ON L9R 1 L3 Dear Chair Morgan, Re: Response to Chair Don Morgan's letter to SSEA received March 15, 2013 Thank you for prompting us to update our website posting meeting date. The update would have taken place in due course. With today's busy and changing schedules, meeting date changes are not uncommon. With respect to the governance issues raised by Kate Harries in our meeting of October 2012, SSEA staff is following Board direction. We welcome input and comment from other individuals and organizations who share our environmental concerns. To that end, we host annual meetings such as our Open House and Annual Partner Reception. SSEA and our Board can be reached by email at sseainfo @midland.ca. If you prefer to write, we can be reached at 67 Fourth Street Midland ON L4R 3S9. Of course, the member municipalities of SSEA also welcome your comments. The SSEA as evidenced in our past Open Houses and Annual Partner Receptions has always supported a collaborative approach where engaging stakeholders are concerned. Our municipal partners fully subscribe to our policy of openness. The Strategic Plan review of our past activities is ongoing and will ensure we continue to serve the municipalities and project partners in the Severn Sound area in the future. Given the current phase of the SSEA strategic planning process, public input sessions would be premature at this time. Be assured that AWARE will be informed of any SSEA public forum as appropriate. Sincerely, Ll�� Ron Stevens Chair SSEA Page 168 of 237 12e) Correspondence dated April 11, 2013 from Julie Mosc... Ministry of Community Safety Minist6re de la Securite communautaire and Correctional Services et des Services correctionnels Ontario Public Safety Division Division de la securite publique E ternal Relations Branch Direction des relations exterieures 25 Grosvenor St. 25, rue Grosvenor 12" Floor 12' stage Toronto ON M7A 21-13 Toronto ON WA 21-13 Tel.: 416 314-3010 Te1.: 416 314 -3010 Fax: 416 314-3092 Te1ec.: 416 314 -3092 April 11, 2013 Mr. Robin Dunn Chief Administrative Officer Township of Oro — Medonte 148 Line 7 South Oro ON LOL 2X0 Dear Mr. Dunn: p- RECEIVED .. APR 1 N 2013 TOWNSHIP As you may recall, on December 15, 2011, the ministry sent a letter advising the 2012- 2014 allocations under the Court Security Prisoner Transportation (CSPT) Program for the Township of Oro — Medonte and that payment will be issued in the form of an annual credit. While the intent of issuing an annual credit was to enable efficiency, attempts to implement this process have revealed that it will lead to complicated logistical and administrative challenges. Therefore, the ministry has decided to issue payments in the form of cheques rather than credits. We apologize for any inconvenience this may have caused. Please find enclosed a cheque in the amount of $ 49.78, representing the payment for 2012. If you have any questions regarding the CSPT Program, please contact Fionne Yip, Community Safety Analyst, Program Development Section at (416) 314 -0206 or Fionne.Yip Q ontario.ca. Sincerely, 141�- Julie Moscato Manager, Program Development Section External Relations Branch Enclosure Page 169 of 237 15a) A By -law to Name, Assume and Establish Highways Wit... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2013 -019 A By -law to Name, Assume and Establish Highways Within the Township of Oro - Medonte Bachly Avenue, Plan 51M -679 Jennett Drive, Plan 51M -679 Brechin Crescent, Plan 51M -679 Boyd Crescent, Plan 51M -679 WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that municipalities may pass by -laws with respect to jurisdiction over highways; AND WHEREAS Section 31 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that municipalities may, by by -law, establish a highway; AND WHEREAS Section 26 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, defines what constitutes a highway; AND WHEREAS Council of the Township of Oro - Medonte deems it necessary to name, assume and establish for use highways within the boundaries of the Township of Oro - Medonte listed on Schedule 'A' attached hereto; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: That all highways listed in Schedule 'A' of this by -law are hereby named, assumed and established for use as a public highway; 2. That the attached Schedule 'A' shall form part of this By -law; 3. And That this by -law shall come into force and take effect on its final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 1ST DAY OF MAY, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 170 of 237 15a) A By -law to Name, Assume and Establish Highways Wit... Schedule "A" to By -law No. 2012 -019 for The Corporation of the Township of Oro - Medonte Named, Assumed and Established for Use as a Public Highway PIN Description 58523 -0499 LT Bachly Avenue, 51M -679, Oro - Medonte 58523 -0501 LT Jennett Drive, 51M -679, Oro - Medonte 58523 -0500 LT Brechin Crescent, 51M -679, Oro - Medonte 58523 -0502 LT Boyd Crescent, 51M -679, Oro - Medonte Page 171 of 237 15b) A By -Law to Adopt Amendment No. 33, 3982 Highway 11... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2013 -061 A By -law to Adopt An Amendment to the Official Plan of the Township of Oro - Medonte OPA No. 33 (Heidi's RV Campground) WHEREAS The Corporation of the Township of Oro - Medonte is empowered to Amend its Official Plan as required; AND WHEREAS Sections 17, 21, and 22 of the Planning Act, R.S.O. 1990, Chapter P. 13, as amended, provide Council such authority to amend its Official Plan; AND WHEREAS the policies of the Official Plan of the Township of Oro - Medonte are approved and in force and effect at this time; AND WHEREAS Council has considered the appropriateness of amending the Official Plan in regard to lands within Part of Lot 20, Concession 11, municipally known as 3982 Highway 11, Township of Oro - Medonte (former Township of Oro); AND WHEREAS the Council of the Corporation of the Township of Oro - Medonte deems it necessary and desirable to adopt an amendment to the Official Plan of the Township of Oro - Medonte; NOW THEREFORE the Council of the Corporation of the Township of Oro - Medonte enacts as follows: That the attached explanatory text and Schedule "A -1 ", which constitute Amendment Number 33 to the Official Plan, is hereby adopted and; 2. That the Clerk is hereby authorized and directed to make application to the County of Simcoe for approval of the aforementioned Amendment No.33 to the Official Plan of the Township of Oro - Medonte; and 3. That this By -law shall come into effect upon the date of passage therefore subject to the provisions of the Planning Act R.S.O. 1990, c. P. 13, as amended. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 1sT DAY OF MAY, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 172 of 237 15b) A By -Law to Adopt Amendment No. 33, 3982 Highway 11... Page 173 of 237 15b) A By -Law to Adopt Amendment No. 33, 3982 Highway 11... AMENDMENT No. 33 TO THE OFFICIAL PLAN FOR THE TOWNSHIP OF ORO- MEDONTE The attached explanatory text and Schedule "A" constituting Amendment No.33 to the Official Plan for the Township of Oro - Medonte, was prepared and adopted by the Council of the Corporation of the Township of Oro - Medonte by By -law No. 2013 -061 in accordance with the provisions of Section 17 and 22 of the Planning Act, R.S.O. 1990 c.P. 13 as amended. MAYOR, CLERK, Official Plan Amendment No.33 Heidi's RV Campground CORPORATE SEAL OF TOWNSHIP Page 1 Township of Oro- Medonte Page 174 of 237 15b) A By -Law to Adopt Amendment No. 33, 3982 Highway 11... THE CONSTITUTIONAL STATEMENT The following Amendment to the Official Plan for the Township of Oro - Medonte consists of three parts: PART A — THE PREAMBLE PART B — THE AMENDMENT PART C — THE APPENDICES Official Plan Amendment No.33 Heidi's RV Campground Consists of the purpose, location and basis for the Amendment and does not constitute part of the actual Amendment. Consisting of the following text and Schedule "A" constitute Amendment No.33 to the Official Plan of the Township of Oro - Medonte. Consists of the background information and planning considerations associated with this Amendment. This section does not constitute part of the actual amendment. Page 2 Township of Oro- Medonte Page 175 of 237 15b) A By -Law to Adopt Amendment No. 33, 3982 Highway 11... PART A — THE PREAMBLE 1.0 PURPOSE The purpose of this amendment is to redesignate lands from "Agricultural" to "Recreational ", to accurately reflect the current use of the site. Furthermore, this amendment, and an implementing Zoning By -law Amendment, is intended to facilitate an expansion to the existing campground found on the site. 2.0 LOCATION The properties subject to this amendment, are located on the north side of Highway 11 while being adjacent to and on the west side of Township Line 11. The properties are legally described as Part of Lot 20, Concession 11, in the Township of Oro - Medonte, County of Simcoe. The subject properties consist of 39.7 ha (98 acres) and possesses 340 m (1115 ft) frontage along Oro - Medonte Line 11 North and 382 m (1253 ft) along Highway 11 South. 3.0 BASIS The lands currently possess a long standing family oriented Recreational Campground ( Heidi's) which has been in existence since 1983. The campground consists of approximately 160 total sites. On January 4`k', 2010 the Ministry of the Environment (MOE) issued notification to Heidi's RV Campground via an "Onsite Sewage Disposal Site Inspection Report ", that their respective septic system and tile fields were unacceptable and failing. The applicant, as well as the MOE, each realized that a new sewage treatment facility is required to service the trailers on site. Such a sewage treatment facility requires a very high capital expenditure. Through consultation with Township & County Staff, it was determined that the entire site (current and proposed areas) should be re- designated to a more appropriate category through an OPA. The proposed amendment will alter the current designation from Agricultural to Recreational to better reflect the existing and proposed land use. This amendment will allow for the expansion of the campground by 6.24 hectares (15.42 acres) respectively. The total combined area (current & expansion) to be redesignated from Agricultural to Recreational is 23.47 hectares (58.00 acres). To put the subject property in better context, the surrounding land uses are as follows: North: Agricultural lands and entities exist to the north. The adjacent parcel of land to the existing Campground is owned by the applicant. Official Plan Amendment No.33 Page 3 Heidi's RV Campground Township of Oro- Medonte Page 176 of 237 15b) A By -Law to Adopt Amendment No. 33, 3982 Highway 11... South: Directly south exists Highway 11, beyond which is Hawkestone Creek and the environmental lands associated with it. Further south is the settlement area of Hawkestone and the shores of Lake Simcoe. East: Big Curve Acres Farm exists to the East. Highway 11 exists to the East as well, beyond which lies more Agricultural lands within the Township. West: Heidi's RV Superstore, a sales centre for travel trailers and recreational vehicles, is positioned to the West, beyond Hawkestone Creek and fronting Highway 11. Several commercial entities are positioned on the opposite side of Highway 11, West of the subject site. Behind these commercial entities exists Trehaven Golf Course. As Highway 11 exists directly south, Township Line 11 directly east, and Hawkestone Creek directly west of the existing campground, the only feasible direction for expansion is to the north. The layout and position of the proposed expansion area has been designed to mesh with the current configuration, allow for easy access, allow for an abundance of area for the new sewage treatment facility, as well as respect all necessary Minimum Distance Separation setbacks to existing agricultural operations. If is felt that the proposed expansion area is the most logical, and only suitable size and location for expansion of the campground. As a result of the expansion, approximately one hundred (100) new trailer spaces will be created. The development is proposed to be serviced with the existing private communal water supply and a new wastewater treatment facility. The expansion area camper sites have been designed larger than the existing sites to allow for a larger trailer size (40') within the past two decades. The proposed expansion sites are of the same configuration as the existing sites to ensure optimum design and integration. The subject applications and proposed development should be seen as improving and sustaining the local economy. Heidi's RV Campground draws the travelling public from surrounding regions to Oro - Medonte. As such, the proposed expansion should be viewed as development and diversification of the tourism industry in Oro - Medonte. The Township should encourage the retention and expansion of this existing business. A comprehensive Agricultural Impact Assessment has been completed with respect to the proposed expansion lands, and included with this submission. This study concludes the proposed expansion does not represent incompatible development and will not have any negative effect on the flexibility and efficiency of surrounding Agricultural operations. A Traffic Impact Study has been completed substantiating that the existing roadways can accommodate the traffic generated by the expansion. A Functional Servicing Report has also been completed displaying no negative impacts to the surrounding lands will result from the proposed expansion. As Heidi's RV Campground is an existing and long standing recreational use within the township, it should be considered compatible with the surrounding rural and agricultural character based on the premise that these uses have coexisted and caused no negative impact to one another for the two decades. The Official Plan dictates the Township must Official Plan Amendment No.33 Page 4 Heidi's RV Campground Township of Oro- Medonte Page 177 of 237 15b) A By -Law to Adopt Amendment No. 33, 3982 Highway 11... encourage the expansion and diversification of recreational uses, such that Heidi's can take advantage of the market potential, as is the goal of this amendment. As the proposed expansion is smaller in both overall area as well as unit count than the existing RV Campground, it should be considered minor in nature. The subject development will respect and have no negative impact on the rural character or natural heritage system within the Township. The development will also permit the recreational and tourism use in Heidi's RV Campground to exist and thrive, per the Official Plan. The entire site is currently serviced with private communal water and sewage disposal services, as is most appropriate for the location of this lot and development. In conjunction with these applications, a state of the art sewage disposal system will be installed to the subject lands to service the site. Sufficient and appropriate supply of water currently exists and services the existing Campground as discussed in the Functional Servicing Report. Heidi's RV Campground is considered a passive and active recreational use currently providing recreation and leisure opportunities within the Township. As such it is permitted under the Recreational designation. The expansion will allow the Campground to viably exist in the future while allowing more local and regional residents to enjoy the recreation. This development will respect the surrounding natural heritage features in the form of Hawkestone Creek. The proposed development represents an expansion to an existing use onto lands which are not currently designated Recreational. As such, the Official Plan deems it necessary to complete an Amendment to the Official Plan. The adjacent land uses include both Agricultural as well as Environmental Protection. As proven by the supporting studies, the proposed expansion is appropriately buffered from these uses and will have no significant impact. The existing Campground is contiguous with the surrounding rural character. The proposed expansion will continue to be compatible with the surrounding uses and character. The proposed development is situated in the most appropriate location for expansion of Heidi's RV Campground, on a site along the Highway 11 corridor, in close proximity to the Oro - Medonte Line 11 interchange to Highway 11, in order to service both local and regional residents, as well as the travelling public. Official Plan Amendment No.33 Page 5 Heidi's RV Campground Township of Oro- Medonte Page 178 of 237 15b) A By -Law to Adopt Amendment No. 33, 3982 Highway 11... PART B — THE AMENDMENT 1.0 DETAILS OF THE AMENDMENT The Official Plan of the Township of Oro - Medonte, as amended is hereby further amended as follows: Schedule A to the Official Plan, as amended, is hereby further amended by designating the lands known as Part of Lot 20, Concession 11, in the Township of Oro - Medonte to "Recreational ", as shown on Schedule "A" attached hereto and forming Part of this Amendment. 2.0 IMPLEMENTATION Subsequent to the adoption of this Amendment, Council will pass a by -law amending the Comprehensive Zoning By -law as amended, as it relates to the subject land by rezoning these lands into an appropriate zoning category. 3.0 INTERPRETATION The provisions of the Official Plan as amended from time to time shall apply in regard to this Amendment. Official Plan Amendment No.33 Heidi's RV Campground Page 6 Township of Oro- Medonte Page 179 of 237 15b) A By -Law to Adopt Amendment No. 33, 3982 Highway 11... PART C — THE APPENDIX Agricultural Impact Assessment — September 2011 Addendum and Peer Review Response to Agricultural Impact Assessment — June 2012 Functional Servicing Report — August 2011 Traffic Impact Study — September 2011 Planning Justification Report — October 2011 Supply, Demand & Policy Analysis — December 2012 Official Plan Amendment No.33 Heidi's RV Campground Page 7 Township of Oro- Medonte Page 180 of 237 15c) A By -Law for Zoning By -Law Amendment, 3982 Highway ... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2013 -062 A By -law to amend the zoning provisions On lands described as follows: Part of Lot 20, Concession 11, 3982 Highway 11, (Oro) Township of Oro - Medonte, County of Simcoe Roll # 434601000424000 WHEREAS the Council of the Corporation of the Township of Oro - Medonte is empowered to pass By -laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O. 1990, c.P.13. WHEREAS the Council of the Corporation of the Township of Oro - Medonte is empowered to pass By -laws to remove a Holding provision pursuant to Section 36 of the Planning Act, R.S.O. 1990, c.P.13. AND WHEREAS Council deems it appropriate to rezone the subject lands to permit the development of recreational uses, in accordance with Section C7 of the Official Plan; NOW THEREFORE the Council of the Corporation of the Township of Oro - Medonte enacts as follows: 1. Schedule 'At 1' to Zoning By -law 97 -95, as amended, is hereby further amended by changing the zone symbol applying to the land located in Part of Lot 20, Concession 11, municipally known as 3982 Highway 11, in the former geographic Township of Oro, now in the Township of Oro - Medonte, from the Agricultural /Rural (A /RU), Agricultural /Rural Exception 92 (A/RU *92), and Environmental Protection (EP) Zones to the Private Recreation Exception 227 Hold (PR *227(H)) and Environmental Protection (EP) Zones as shown on Schedule "A" attached hereto and forming part of this By -law. 2. Section 7 — Exceptions of Zoning By -law 97 -95 as amended is hereby further amended by the addition of the following subsection: "7.227 *227 — PART OF LOT 20, CONCESSION 11, MUNICIPALLY KNOWN AS 3982 HIGHWAY 11 (FORMER ORO) "Notwithstanding any other provision in this By -law, a camping establishment with 257 camp sites or trailer sites are permitted on those lands denoted by the symbol * 227 on the schedules to this By -law." 3, The lands zoned Private Recreation Exception 227 Hold (PR *227 (H)) Zone shall be subject to a Holding (H) Provision in accordance with Section 2.5 of By -law 97 -95, as amended. The Holding Provision shall not be removed until a Site Plan Agreement that is satisfactory to Council has been entered into. 4. This By -law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 1sT DAY OF MAY, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 181 of 237 15c) A By -Law for Zoning By -Law Amendment, 3982 Highway ... Schedule 'A' to By-Law No. 2013 -062 This is Schedule 'A' to By -Law 2013 -062 passed the 1 b' day of May, 2013. Mayor H.S. Hughes Clerk J. Douglas Irwin l' v EP A1RU to PR *227(H) FF_ AIRU *92 to PR *227 AIRU to PR *227 (H) I� EP J HIGHWAY 11 71 F SUBJECT PRaPERiIES z O TOWNSHIP OF ORO- MEDONTE Page 182 of 237 15d) Being a By -law to Authorize the Execution of a Subd... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2013 -065 Being a By -law to Authorize the Execution of a Subdivision Agreement between the Corporation of the Township of Oro - Medonte and South Shore Isabella Estates Inc. WHEREAS, Section 51, Subsection (26) of the Planning Act, R.S.O. 1990, Chapter P.13, as amended, provides that municipalities may enter into agreements imposed as a condition to the approval of a plan of subdivision and such agreements may be registered against the land to which the subdivision plan applies being Pt Lot 5, Concession 14, Medonte as in RO167598 Except Pt 1, 51 R37351; Township of Oro - Medonte (Geographic Township of Medonte), County of Simcoe, PIN 58530 -0393 (LT), (known as the South Shore Isabella Estates Inc. Subdivision), Township of Oro - Medonte, County of Simcoe; NOW THEREFORE the Council of the Corporation of the Township of Oro - Medonte hereby enacts as follows: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Township of Oro - Medonte, a Subdivision Agreement, a copy of which is attached hereto and forms part of this By -law as Schedule "A "; 2. THAT the Subdivision Agreement, a copy of which is attached hereto and forms part of this By -law as Schedule "A ", be registered on title against the lands described therein; 3. THAT the Township of Oro - Medonte shall be entitled to enforce the provisions of the Subdivision Agreement against the owners and any and all subsequent owners of the land; 4. THAT this By -Law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 1sT DAY OF MAY, 2013. Ira - [ • i • ] N l • l : �_� r � • r � •» r : I � C H � J 1 � 6y :111 • 7 � • ] : Z • � � � d � � L l � � r � l Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 183 of 237 15d) Being a By -law to Authorize the Execution of a Subd... Taimiship of 11—d 14,,WRpr, t­fth y Fun — SUBDIVISION AGREEMENT - between - SOUTH SHORE ISABELLA ESTATES INC. - and - THE CORPORATION OF THE TOWNSHIP OF ORO— MEDONTE -and - SOUTH SHORE CADEN ESTATES INC. DESCRIPTION OF LANDS PLAN OF SUBDIVISION OF PT LOT 5, CONCESSION 14, MEDONTE AS IN R0167598 EXCEPT PT 1, 51R37351; TOWNSHIP OF ORO- MEDONTE (GEOGRAPHIC TOWNSHIP OF MEDONTE), COUNTY OF SIMCOE, PIN 58530 -0393 (LT) TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE April, 2013 By -Law No. 2013- Page 184 of 237 15d) Being a By -law to Authorize the Execution of a Subd... TOWNSHIP OF ORO- MEDONTE SUBDIVISION AGREEMENT TABLE OF CONTENTS Part 1 General Requirements Part 2 The Lands, Plans and Representations Part 3 Requirements Prior to Execution of Agreement Part 4 Pre - Construction Requirements Part 5 Financial Requirements Part 6 Staging or Phasing Part 7 Construction Requirements Part 8 Building Permits and Occupancy Part 9 Maintenance and Acceptance Part 10 Default Provisions SCHEDULES Schedule "A" - Description of Lands Affected by this Agreement Schedule "B" - Plan of Subdivision Schedule "C" - Works to be Constructed Schedule "D" - Itemized Estimate of Cost of Construction of Each Part of the Works Schedule "E" - List of Lots Requiring Special Attention Schedule "F" - Development Charges Schedule "G" - Deeds and Easements to be Conveyed Schedule "H" - Parkland Schedule "I" Declaration of Progress and Completion Schedule "J" General Location and Lot Grading Plans Schedule "K" - Standard Township Letter of Credit 2 Page 185 of 237 15d) Being a By -law to Authorize the Execution of a Subd... TOWNSHIP OF ORO- MEDONTE THIS AGREEMENT made as of the day of April, 2013. BETWEEN: SOUTH SHORE ISABELLA ESTATES INC. (hereinafter called the "Developer ") OF THE FIRST PART AND: THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE (hereinafter called the "Township ") OF THE SECOND PART AND: SOUTH SHORE CADEN ESTATES INC. (hereinafter called the "Mortgagee ") OF THE THIRD PART WHEREAS the lands affected by this Agreement are the lands described in Schedule "A" hereto annexed, and are also shown on the Plan of Subdivision attached to and forming part of this Agreement as Schedule "B" and collectively are herein referred to as the "said lands "; AND WHEREAS a Draft Plan with Conditions (2008- SUB -01) has been issued for the proposed subdivision, which requires that the Developer must satisfy all the requirements, financial and otherwise, of the Township, including the provisions of certain Municipal Services; NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the premises and for other good and valuable consideration and the sum of TWO DOLLARS ($2.00) of lawful money of Canada now paid by the Township to the Developer (the receipt whereof is hereby acknowledged), THE DEVELOPER AND THE TOWNSHIP HEREBY COVENANT AND AGREE WITH ONE ANOTHER AS FOLLOWS: Page 186 of 237 15d) Being a By -law to Authorize the Execution of a Subd... PART - 1 GENERAL REQUIREMENTS 1.1 DEVELOPER'S CONSULTING ENGINEERS The Developer shall employ Engineers registered and in good standing with the Association of Professional Engineers of Ontario: 1.1.1 To prepare designs in accordance with the Township of Oro - Medonte Engineering Standards and Drawings (dated October,1997). 1.1.2 To prepare and furnish all required drawings and specifications. 1.1.3 To prepare the necessary contract(s) and provide contract administration. 1.1.4 To obtain the necessary approvals in conjunction with the Township, from the Township of Oro - Medonte sewage approval authority, Simcoe County District School Board and Simcoe Muskoka Catholic District School Board, Nottawasaga Valley Conservation Authority and utility companies, or as a result of legislative or procedural change, the Ministries shall be deemed to be the Ministry of Municipal Affairs and Housing, as well as the Council of the Township of Oro - Medonte or the Chief Building Official. This will also pertain to Sections 2.4.3, 3.1.11, 8.1 and 8.2. 1.1.5 To act as the Developer's representative in all matters pertaining to the subdivision. 1.1.6 To provide co- ordination in scheduling to comply with the timing provisions of this Agreement and the requirements of the Township Engineer, for all the work specified in this Agreement. 1.1.7 To provide supervision during construction of all the services. 1.1.8 To ensure that the work involved in construction of the services is carried out by construction methods conforming to acceptable engineering practice. 1.1.9 To maintain records of construction which shall be available for inspection or copy by the Township. 1.1.10 To prepare final "as constructed" Mylar drawings which will include the following with regard to provision of a digital Plan of Subdivision: Completed digital Plan of Subdivisions must be in AutoCAD drawing format or DXF and be delivered on a CD Rom or DVD. Two copies of each Plan of Subdivision are required on separate CD Roms or DVDs Each CD Rom or DVD must be labeled identifying the legal property description, developer's name, file name, and date delivered. PKZIP Release 2.0413 or higher may be used to perform file compression if required. It is the Developer's responsibility to ensure that all drawing changes occurring throughout the approval process are incorporated into the digital submission. All line data depicting property boundaries must be mathematically closed to form polygons. Page 187 of 237 15d) Being a By -law to Authorize the Execution of a Subd... The lines, which describe the boundary of all properties created within the Plan of Subdivision, will be isolated on a unique layer /level. In certain cases, some of the line segments will coincide with the location of concession lot lines, registered plan data, open roads, rivers, and lakes. PLAN OF SUB layer /level will outline the property boundaries in the form of enclosed polygons. LAYER /LEVEL PLAN OF SUB LINE TYPE CONTINUOUS COLOUR YELLOW 2 The text, which describes the property lot numbers for the Plan of Subdivision, will be isolated on a unique layer /level. The lot number will be inserted as descriptive text. LAYER /LEVEL PL LT TEXT FONT MONOTEXT COLOUR YELLOW 2 The digital files should contain enough site data as to allow for horizontal and vertical positioning within the existing base mapping. A minimum of two road intersections located outside the Plan of Subdivision must be shown in the drawing. It is not necessary that the digital data be in Universal Transverse Mercator (UTM) co- ordinates since the registration process will automatically convert any unit grid to the "Ontario Base Mapping UTM Co- ordinate System ". 1.1.11 To furnish the Township with a certificate with respect to each lot or building block for which a Building Permit application is made, certifying that the proposed construction is in conformity with the General Location and Lot Grading Plan or with an approved variation; (NOTE: That a Professional Engineer could also be retained to provide the afore- mentioned and any cost incurred by the Township will be the responsibility of the Developer or individual lot owner). 1.1.12 To prepare and provide the Township, for each lot or block within the plan, a certificate of final grade elevation, indicating that the property has been developed in conformity with the General Location and Lot Grading Plan or with an approved variation N( OTE: That a Professional Engineer could also be retained to provide the afore - mentioned and any costs incurred by the Township will be the responsibility of the Developer or individual lot owner). NOTE: In the case of lots built on after the sale or transfer by the Developer, the Township reserves the right to request a similar certificate as required under 1.1.11 and 1.1.12, but it may be provided by a Professional Engineer, other than the Developer's Consulting Engineer. If the Township has their Engineer prepare the Certificate, the cost of the work will be deducted from the final occupancy and lot grading deposit and will become the responsibility of the individual lot owner. Page 188 of 237 15d) Being a By -law to Authorize the Execution of a Subd... 1.2 LEGAL NOTICE TO DEVELOPER Any notice required to be given hereunder may be given by registered mail addressed to the Developer at his principal place of business and shall be effective as of the date of the deposit thereof in the post office, as follows: South Shore Isabella Estates Inc. (South Shore Homes) 1858 Elana Drive Orillia, ON L3V OC2 (705) 790 -8819 In which case, notice shall be effective as of the time and date of successful transmission thereof. The Developer shall be responsible for notifying the Township Clerk, in writing, of any change(s) in his principal place of business. Mortgagee Information: South Shore Caden Estates Inc. c/o Robert Cheslock, Signing Officer 1858 Elana Drive Orillia, ON L3V OC2 Tel: (705) 790 -8819 1.3 REGISTRATION The Developer consents to the registration of the Subdivision Agreement by the Township and at the sole discretion of the Township upon the title of the lands, the registration expenses shall be included as a legal expense to the Developer. 1.4 VOIDING AGREEMENT In the event that the Plan is not registered within one year from the date of signing this Agreement, the Township may, at its option, declare this Agreement to be null and void. 1.5 MORTGAGEE BECOMING DEVELOPER The mortgagee(s) hereby agrees that in the event of him /they becoming the Developer(s) of the lands under his /their mortgage by way of foreclosure, purchase or otherwise, either beneficially or in trust, then the mortgage(s) shall be deemed to be postponed to this Agreement and any lands registered in the name of the Township shall be free of the mortgage(s), and the mortgagee(s) agrees to register a discharge of the mortgage(s) on those lands if called upon by the Township, to do so, and he /they shall be subject to the terms of the Agreement as though he /they had executed this Agreement in the capacity of the Developer. 1.6 ASSIGNMENT OR TRANSFER OF MORTGAGE The mortgagee(s) agrees that in the event of him assigning or transferring the mortgage(s) on the lands, the assignment(s) or transfer(s) shall be subject to the terms hereof, in the same manner as if the assignee or transferor has executed this Agreement. Page 189 of 237 15d) Being a By -law to Authorize the Execution of a Subd... 1.7 LANDS FOR MUNICIPAL PURPOSES The Developer agrees to grant good title in fee simple free and clear from all encumbrances unto the Township, lands for municipal purposes other than roads, which shall be mutually agreed upon by the Developer and the Township or to make a cash payment in lieu thereof, as provided by Section 51.1 of the Planning Act, R.S.O. 1990, c.P.13 and required by the Township of Oro - Medonte. The Developer also agrees to certify good title to lands by the Developer's solicitor. The deeds for the said lands are to be approved by the Township's Solicitor and thereafter, forthwith, registered and deposited with the Township Clerk. The Developer shall pay the cost for preparation and registration of the said deed. The Developer shall provide to the Township's solicitor, certification of good title, free and clear from all encumbrances. 1.8 EASEMENTS The Developer agrees to grant, at his expense, all such easements and rights -of -ways as may be required for the installation and supply of services to the subdivision and to deed lands to the Township, as set out in Schedule "G ". The Developer also agrees to certify good title to easements and right -of -ways by the Developer's solicitor. Prior to executing this Agreement, all known easements shall be filed with the Township in a form approved by the Township's solicitor. A list of easements and rights -of -way shall be set out in Schedule "G" of this Agreement. The Township agrees to transfer easement(s) on lands it owns following the registration of this subdivision plan to the authority requiring the easement(s). All cost of the above noted registration to be borne by the Developer. 1.9 HYDRO AND TELEPHONE Prior to the Township releasing this proposed Plan for registration, the Developer shall provide the Township with a letter from the electricity supplier and from the telephone supplier, stating that the Developer has entered into satisfactory arrangements with them with respect to the costs of installing underground wiring and financial contributions in this regard. The cost of any relocations or revisions to existing private companies' plant and equipment, which are necessary to accommodate this subdivision, shall be borne by the Developer. 1.10 SIMCOE COUNTY BOARDS OF EDUCATION WARNING That the Developer agrees to include in all offers of purchase and sale, a statement that advises the prospective purchaser that the public and catholic schools on designated sites in the community are not guaranteed. Attendance at schools yet to be constructed in the area is also not guaranteed. Pupils may be accommodated in temporary facilities and /or be directed to schools outside of the area. That the Developer agrees to include in all offers of purchase and sale a statement which advises the prospective purchaser that school busses will not enter cul de sacs and that pick up points will generally be located on through streets, suitable to the Board. Additional pick -up points will not be located within the subdivision until major construction activity has been completed. 1.11 CANADA POST The Developer agrees to construct mailbox laybys as detailed on the engineering drawings as per Section 2.4.2 (Plans and Specifications), a site, if required, to the specifications and standards of Canada Post and the Township, as required for the construction of mailboxes by Canada Post. 7 Page 190 of 237 15d) Being a By -law to Authorize the Execution of a Subd... 1.12 MINISTRY OF THE ENVIRONMENT The Developer and each individual lot owner, acknowledges that each owner shall be responsible for the installation and maintenance of a subsurface sewage disposal system in accordance with Part 8 of the Ontario Building Code. 1.13 MINISTRY OF TRANSPORTATION Ministry of Transportation Building and Land Use permits are required for all lots within 45 metres of Highway 12 property limits and within a 180 metre radius of Highway 12 / Warminster Road. Ministry of Transportation permits are also required prior to site grading / servicing / internal road construction, and for site signs. An Encroachment permit is required for works within the Highway 12 ROW. An Encroachment permit is required for works within the Highway 12 ROW. All above and below ground structures, including land uses considered integral to site operations, must be setback a minimum of 8 metres from Highway 12 property limits. 1.14 WARNING TO PROSPECTIVE LOT DEVELOPERS The Developer shall provide copies of Clauses 1.1.11, 1.1.12 and notes, 1.8, 1.10, 1. 11, 1. 12, 1.13, 5.5, 5.7.2, 7.3, 7.10, 7.17, 8.1, 8.1.1,8.2,8.3,8.4,8.5,9.8and Schedules "E" and "F", to each prospective purchaser of a lot(s). 1.15 SAVE HARMLESS The Developer covenants and agrees with the Township, on behalf of itself, its successors and assigns, to indemnify and save harmless the Township, its servants and agents from and against any and all actions, suits, claims and demands whatsoever, which may arise either directly or indirectly by reason of any work performed by the provisions of this Agreement. The Developer further covenants and agrees to release and forever discharge the Township from and against all claims, demands, causes of actions, of every nature and type whatsoever that may arise either as a result of the failure of the Township to carry out any of its obligations under this Agreement, or, as a result of the Township performing any municipal work on the said lands or the adjacent properties which may damage or interfere with the works of the Developer, provided that such default, failure or neglect was not caused as a result of negligence on the part of the Township, its servants or agents. 1.16 ENUREMENT This Agreement shall enure to the benefit of and be binding upon the parties and their heirs, executors, administrators, successors and assigns. Page 191 of 237 15d) Being a By -law to Authorize the Execution of a Subd... PART - 2 THE LANDS, PLANS AND REPRESENTATIONS 2.1 SCOPE OF AGREEMENT 2.2 DESCRIPTION OF LANDS The lands affected by this Agreement are the lands described in Schedule "A" hereto. 2.3 PLAN REFERENCE For the purpose of this Agreement, references are made to the Plan of Subdivision, attached hereto, as Schedule "B ". Any further changes in the said Plan, or any changes in the Conditions of Draft Approval, may necessitate a change in the provisions of this Agreement. 2.4 CONFORMITY WITH AGREEMENT The Developer agrees to satisfy all the requirements, financial and otherwise, of the Township concerning the provision of roads; the installation of services and drainage. The Developer covenants and agrees that no work shall be performed on the said lands except in conformity with: 2.4.1 The provisions of this Agreement, including the Schedules hereinafter referred to. 2.4.2 The Plans and Specifications submitted to and accepted by the Township as being within its design criteria including, without limiting the generality of the foregoing, the Drawings listed in Schedule "C" of this Agreement, along with the Final Stormwater Management Report dated August 2011, and the Stormwater Management Pond Maintenance Manual dated May 2012 prepared by C.C. Tatham & Associates Ltd. and stamped "Accepted for Construction" by the Township Engineer on August22, 2012. Description Drawing No. LIST OF DRAWINGS C.C. TATHAM & ASSOCIATES LTD. TITLE PAGE 51M-Plan 51 M- 51 R -Plan 51 R- General Servicing Plan General Servicing Plan GS -1 Siltation and Erosion Control Plan Siltation and Erosion Control Plan SC -1 Stormwater Management Plan and Details Stormwater Management Plan and Details SWM -1 Overall Pre - Development and Post Development Drainage Plans Overall Pre - Development Drainage Plan ODP -1 Overall Post Development Drainage Plan ODP -2 9 Page 192 of 237 15d) Being a By -law to Authorize the Execution of a Subd... Pre - Development and Post Development Drainage Plans Pre - Development Drainage Plan DP -1 Post Development Drainage Plan DP -2 Lot Grading Plans Ministry of the Environment Lot Grading Plan LG -1 Lot Grading Plan LG -2 Plan and Profile Drawings Nottawasaga Valley Conservation Authority Plan and Profile — Merrington Avenue — STA. 0 +978 to 1 +140 PP -1 Plan and Profile — Merrington Avenue — STA. 1 +140 to 1 +340 PP -2 Plan and Profile — Highway 12 Crossing & Easement — STA. 1 +960 to 2 +138 PP -3 Water Distribution and Testing Water Distribution and Testing WAT -1 Composite Utility Plan Composite Utility Plan CUP -1 Notes and Details Notes and Details DE -1 Details DE -2 Landscape Plans Landscape Plan LP -1 Planting Details & Notes LD -1 Street Lighting Plans Street Lighting Layout E1 Wiring Diagram and Specifications E2 Hydro One Networks Inc. Hydro One 00340 -11- 139 -R3 Enbridge Gas Enbridge Gas 5.8128842 -R4 P.1 Enbridge Gas 5.8128842 -R4 P.2 Rogers Communications Rogers Communications S120295 -D1 -R2 Bell Canada Bell Canada Plan 405 & 606 2.4.3 All Plans and Specifications submitted to and accepted by 2.4.3.1 Ministry of the Environment 2.4.3.2 Electrical Distribution Utility 2.4.3.3 Township of Oro - Medonte 2.4.3.4 Nottawasaga Valley Conservation Authority 2.4.3.5 Ministry of Transportation 10 Page 193 of 237 15d) Being a By -law to Authorize the Execution of a Subd... 2.4.4 All applicable Township By -Laws, including any applicable Site Plan Control By- Laws. 2.4.5 All applicable Provincial and Federal Legislation and also including the Federal Fisheries Act. 2.5 RELIANCE UPON REPRESENTATIONS The Developer acknowledges that: 2.5.1 It has made representation to the Township that it will complete all Municipal and other works required herein, in accordance with the Plans filed and accepted by the Township and others, and; 2.5.2 The Township has entered into this Agreement in reliance upon those representations. 2.6 SCHEDULES ATTACHED The following Schedules are attached to and form part of this Agreement: Schedule "A" - Description of Lands Affected by this Agreement Schedule "B" - Plan of Subdivision Schedule "C" - Works to be Constructed Schedule "D" - Itemized Estimate of Cost of Construction of Each Part of the Works Schedule "E" - List of Lots Requiring Special Attention Schedule "F" - Development Charges Schedule "G" - Deeds and Easements to be Conveyed Schedule "H" - Parkland Schedule "I" Declaration of Progress and Completion Schedule "J" General Location and Lot Grading Plans Schedule "K" - Standard Township Letter of Credit 2.7 SUBDIVISION CHANGES There shall be no changes in the Schedules attached hereto, or in any Plan accepted by the Township or others, unless such proposed changes have been submitted to, and approved by, the Township and the Township Engineer. f Page 194 of 237 15d) Being a By -law to Authorize the Execution of a Subd... PART -3 REQUIREMENTS PRIOR TO EXECUTION OF AGREEMENT 3.1 Prior to the execution of this Subdivision Agreement by the Township, the Developer shall: 3.1.1 Taxes - have paid all Township tax bills issued and outstanding against the said lands. 3.1.2 Deeds and Easements - have delivered to the Township all transfers /deeds, discharges and easements or other documents required by Schedule "G ", as well as Certification from the Developer's solicitor that the Transfer /Deeds and Easements shall provide the Township with good title, free and clear from all encumbrances. 3.1.3 Postponement Mortgage /Charge - file with the Township solicitor, for his approval, a postponement of Mortgage /Charge document. 3.1.4 Cash Deposits, Development Charges and Security - have paid to the Township all cash deposits, development charges and security required by Schedules "D" and "F". 3.1.5 Construction /Engineering Plans and Specifications - have supplied to the Township, those Plans and Specifications necessary to identify the construction /engineering aspects of the proposed development, and have received from the Township an acknowledgment of conformity with general design concepts of the Township. 3.1.6 Electricity - have supplied to the Township for approval, those plans necessary to identify the electrical distribution system, lighting requirements, and power supply to each lot or building or unit, as the case may be, and these are to be to the required Township standards, which includes underground wiring. 3.1.7 Insurance Certificate - file with the Township Clerk, an insurance certificate confirming those coverages specifically set out hereafter. 3.1.8 Consulting Engineer's Letter - ensure that each Consulting Engineer (who must be experienced in the field of Municipal Services) for the Developer, file with the Township, a letter confirming the terms of his retainer, and which letter shall be in draft format supplied by the Township. 3.1.9 Utilities and Canada Post Confirmation - arrange for the Electrical Distribution Utility, Bell Telephone, the Natural Gas Utility, and Canada Post, to write a letter to the Township Clerk confirming that: 3.1.9.1 They have been informed of the project and have seen the development plans. 3.1.9.2 Satisfactory arrangements have been made with them for servicing the subdivision without expense or obligation on the part of the Township. 3.1.9.3 Easement requirements, if any. 3.1.10 Land Ownership- be the registered owner in fee simple of the lands described in Schedule "A" and that there will be no encumbrances registered against the said lands. 12 Page 195 of 237 15d) Being a By -law to Authorize the Execution of a Subd... 3.1.11 Approvals - obtain and file with the Township, confirmation approvals from the following: 3.1.11.1 Ministry of the Environment 3.1.11.2 Electrical Distribution Utility 3.1.11.3 Township of Oro - Medonte 3.1.11.4 Simcoe County District School Board 3.1.11.5 Simcoe Muskoka Catholic District School Board 3.1.11.6 Nottawasaga Valley Conservation Authority 3.1.11.7 Ministry of Transportation 3.1.12 Lot Sizes - file with the Township, a certificate from an Ontario Land Surveyor confirming that the frontage and area of each lot meets the minimum requirements of the Township Zoning By -law. 3.1.13 Community Mail Boxes - file with the Township, a Plan showing the location of, and access to, community mail boxes. 3.1.14 Molars - provide for registration, Mylars of all Plans incorporated into this Agreement as Schedules. 3.1.15 Fire Chief Approval - obtain an approval from the Fire Chief of the Township confirming and approving of the proposed plans for fire protection, and specifying any hydrants, or other equipment, or appurtenances required. 13 Page 196 of 237 15d) Being a By -law to Authorize the Execution of a Subd... PART -4 PRE - CONSTRUCTION REQUIREMENTS 4.1 Prior to starting construction of the subdivision works, the Developer shall: 4.1.0 Pre - servicing Obtain a pre- servicing agreement, if necessary, prior to registration. 4.1.1 Plan Registration Obtain final approval of the Plan from the Township of Oro - Medonte and obtain registration of the Plan. 4.1.2 Approval of Plans The Developer and the Engineers employed by him shall have the plans and specifications for the works approved by the Township Engineer prior to construction and the originals must be stamped as accepted by the Township Engineer. Submit and obtain the Township Engineer's approval of the following, all to be in accordance with the Township's approved Engineering Standards: i) the drainage plan; ii) the lot grading plan; iii) the service layout plan for Electrical, Telephone and Gas; iv) the road, watermain and sewer plans and profiles; vi) landscape plans. 4.1.3 Environmental Compliance Approval Submit to the Township, the Ministry of the Environment's Environmental Compliance Approval for Stormwater Management System (ECA 7140 - 8ZBL8A) and dated December 19, 2012. 4.1.4 Contractor The said services shall be installed by a contractor or contractors retained by the Developer and approved, in writing, by the Township Engineer. The Township and Township Engineer are to be provided with the names and phone numbers of personnel responsible for the works, including emergency phone numbers. 4.1.5 Scheduling of Works Prior to the start of construction, the Developer shall supply for the Township Engineers, approval of a Schedule of Works, setting out the order in which he considers the various sections of the works within the Plan will be built. The Township Engineer may amend this Schedule and the Developer shall construct, install or perform the works as the Township Engineer, from time to time, may direct. In any event the Schedule, or amended Schedule, as the case may be, shall conform to the requirements of Clause 4.1.9. 14 Page 197 of 237 15d) Being a By -law to Authorize the Execution of a Subd... 4.1.6 Stormwater Management A stormwater management report shall be prepared by the Developer's Engineer for approval by the Township Engineer and the Nottawasaga Valley Conservation Authority which details the means whereby stormwater drainage will be accommodated and how erosion and siltation will be contained on site both during and following construction. This report must deal with post development stormwater quality and shall conform to Ministry of Environment/Ministry of Natural Resources Interim Stormwater Quality Guidelines. Roadside drainage ditches are required to be constructed to discharge stormwater from the development to existing Stormwater Management Pond located on the adjacent lands owned by 2063334 Ontario Inc. (Homire) as constructed through ECA 8593- 7F9Q5F dated June 12, 2008 The Developer shall agree to contribute a proportionate share of the actual costs related to the design and construction of a stormwater management pond (Block 29) in the adjacent 2063334 Ontario Inc. (Homire) Subdivision. The Developer has entered into a Cost Sharing Agreement with 2063334 Ontario Inc. (Homire) regarding the Stormwater Management Pond located on Block 29 of the Homire subdivision. This Cost Sharing agreement was signed and dated December 7, 2012. The Township and Township Engineer will review all costs for inclusion, and determine the proportionate share based on a per lot basis. This agreement shall provide that such costs shall be payable prior to the issuance of any building permits within the Developer's lands. This payment will be provided to 2063334 Ontario Inc. (Homire) through the Township. The Developer will also have to carry out works at the 2063334 Ontario Inc. (Homire) pond to provide for the required expansion of the forebay to the pond in particular. The work will also include but is not limited to, replacing the access road around the pond expansion, and completing the abutting landscaping. The Developer agrees that the Stormwater Management Pond expansion will be completed before September 30, 2013. 4.1.7 Erosion and Siltation Control The Developer must take all necessary precautions to prevent erosion and sedimentation of ditches, culverts, slopes, etc., both within the subdivision and downstream prior to and during construction and upon completion of servicing of the subdivision. Failing adequate precautions being taken, the Developer shall be responsible for correcting any damage and paying all maintenance costs resulting there from. A Storm Drainage and Siltation Control Plan shall be prepared by the Developer's Engineer for approval by the Township Engineer and the Nottawasaga Valley Conservation Authority. Prior to any grading or construction commencing on the site or final approval and registration of the subdivision, the Developer's Engineer shall submit the Plan for approval by the Township Engineer and the Nottawasaga Valley Conservation Authority. The Plan shall detail the means whereby erosion and siltation and their effects will be minimized on the site during and after the construction period. The Plan must deal with post development stormwater quality and shall conform to the Ministry of Environment /Ministry of Natural Resources Interim Stormwater Quality Guidelines. The Developer agrees to carry out, or cause to be carried out, the work approved in the Plan, and such work will be certified, in writing, by the Developer's Engineer and provided to the Township Engineer and the Nottawasaga Valley Conservation Authority. The Developer agrees to maintain all erosion and siltation control devices in good repair during construction. 15 Page 198 of 237 15d) Being a By -law to Authorize the Execution of a Subd... 4.1.8 Signs Signs at least 1.2 metres by 1.8 metres shall be provided and erected by the Developer at each entrance to the subdivision, at a location approved by the Township Engineer, and the signs shall read as follows: W:197-11 ORN ki M r_1-141I X51497 __Y& COPA71 ki M:I I MIM M_A r COM MOPATI4I N N A The signs shall be painted either orange or yellow with black lettering. These signs shall be installed prior to the commencement of construction and be removed after the issuance of the Certificate of Substantial Completion and Acceptance (Aboveground Services). 4.1.9 Notification of Commencement and Completion The Developer shall not commence the construction of any of the works until the Developer has provided forty -eight (48) hours written notice to the Township Engineer, of his intent to commence work. The Developer shall complete the works expeditiously and continuously for the first phase and all underground services shall be installed within one year of the day of registration of this Agreement, and all aboveground services shall be installed in accordance with the Declaration of Progress and Completion, as required under Clause 7.12 of this Agreement, but no longer than two years from the date of registration of this Agreement, unless extended by the Township Engineer. Subsequent phases shall be completed within a one (1) year time frame for underground services and two (2) years for aboveground services from date of commencement. Should for any reason there be a cessation or interruption of construction, the Developer shall provide forty -eight (48) hours written notice to the Township Engineer before work is resumed; If the municipal services to be constructed by the Developer under this Agreement are not completed and accepted by the Township within the above time frame, the Township may either; Give notice to the Developer to stop work on the said municipal services and to provide that no further work shall be done with respect to such services, until an amending Agreement, incorporating the standards, specifications and financial requirements of the Township, in effect as of that date, is executed by all parties; or Give notice to the Developer to stop work on the municipal services and inform the Developer that the Township proposes to realize on its security and proceed with the completion of construction in accordance with the provisions of the Plans filed with the Township. 4.2 BREACH OF AGREEMENT If the Developer commences or causes construction of the works prior to satisfying the requirement of this Agreement, it shall be subject to the penalties identified in Part 10. 16 Page 199 of 237 15d) Being a By -law to Authorize the Execution of a Subd... PART - 5 FINANCIAL REQUIREMENTS 5.1 DEVELOPER'S EXPENSE Every provision of this Agreement, by which the Developer is obligated in any way, shall be deemed to include the words "at the expense of the Developer" unless specifically stated otherwise. 5.2 TOWNSHIP'S LEGAL, PLANNING AND ENGINEERING COSTS The Developer agrees to pay to the Township, the cost of the Township's lawyer and Planner for all costs involved in processing the subdivision and of the Township's Engineer for checking of plans and specifications and inspection on behalf of the Township. The inspection by the Township will depend on the type of construction and the amount provided will be deemed necessary by the Township. In this regard, the Developer agrees to pay to the Township, the sum of TEN THOUSAND DOLLARS ($10,000.00) upon submitting a Plan to the Township for consideration to be applied to account of such costs. As accounts are received from the Township Planner, lawyer and Engineer, they will be paid by the Township and then submitted to the Developer for reimbursement within thirty (30) days, so that the initial deposit will again be built up to enable the Township to pay the next accounts as they are received. In the event that the deposit is drawn down to a level of FIVE THOUSAND DOLLARS ($5,000.00), or less, and the Developer does not pay the accounts within thirty (30) days, it is hereby understood and agreed that the Developer would be in default of this Agreement and the Township may, without notice, invoke default provisions as set out in this Agreement. 5.3 DEVELOPER'S LIABILITIES Until the Township has issued the Certificate of Maintenance and Final Acceptance for the works, the Developer shall indemnify the Township against all actions, causes of action, suits, claims and demands whatsoever which may arise either directly or indirectly by reason of the Developer undertaking the Plan, and the Township shall not be deemed to be the Developer. 5.4 UTILITY COSTS AND CHARGES The Developer shall deal directly with all Utility companies. He or his Consulting Engineer shall obtain all approvals and permits and pay all fees and utility charges directly to the Utility until the Certificate of Maintenance and Final Acceptance (Underground Services) are issued. If an additional electrical service is required for Township purposes, the Developer shall include the cost of installation and maintenance of the service. 5.5 DEVELOPMENT CHARGES, REAL PROPERTY TAXES AND OTHER LEVIES AND IMPOSTS a) Development charges and education development charges shall be payable on a per -lot basis prior to the issuance of the first Building Permit with respect to the particular lot. The Developer agrees to pay for all arrears of taxes or other Township or provincial charges, taxes or levies outstanding against the property herein described before the approval of the said Plan is obtained. The Developer further undertakes and agrees to pay taxes levied on the said lands, on the basis and in accordance with assessment and collector's roll entries until such time as the lands herein being subdivided have been assessed and entered on the Collector's Roll according to the Registered Plan. C) Before the Plan is approved, the Developer agrees to commute and pay the Township's share of any charges made under the Drainage Act and the 17 Page 200 of 237 15d) Being a By -law to Authorize the Execution of a Subd... Municipal Act, 2001, S.O. 2001, c.25 at present serving this property and assessed against it. These charges are set out in Schedule "F" of this Agreement. NOTE: In addition to the Municipal Development Charges, the lots may be subject to Simcoe County development charges, Simcoe County Boards of Education development charges and applicable development charges of any Public Utility. 5.6 SECURITIES Prior to signing the Subdivision Agreement, the Developer will deposit with the Treasurer of the Township to cover the faithful performance of the contract for the installation of the said services and the payment of all obligations arising thereunder, the following securities: a) Cash in the amount of one - hundred percent (100 %) of the estimated cost of the said work as approved by the Township Engineer and Township Council, or: b) An irrevocable Letter of Credit from a Chartered Bank, issued in accordance with the requirements of Schedule "K" with an automatic renewal clause, in the amount of one hundred percent (100 %) of the estimated costs of the said works, as set out in Schedule "D" and as approved by the Township Engineer. The Letter of Credit shall be for a minimum guaranteed period of one (1) year, or such time as the Township decides, and shall be renewed automatically, as necessary, three (3) months prior to expiration. Unless the Letter of Credit is renewed as noted above, the Township shall have the absolute right to refuse to issue Building Permits and to prohibit occupancy of homes, whether partially or fully completed, from the said date, three (3) months prior to the expiration of the Letter of Credit, or the Township may cash the Letter of Credit until a satisfactory Letter(s) of Credit is received by the Township. C) Notwithstanding the provisions of subparagraphs (a) and (b) above, the estimated cost of the works, as set out in Schedule "D ", will be reviewed and updated by the Township Engineer on each anniversary of the date of execution of this Agreement. In the event of an increase, the Developer shall provide additional security, as required by the Township Engineer, within thirty (30) days of notice, by registered mail, from the Township Engineer. In the event that the Developer fails to deliver to the Township the additional security as required by the Township Engineer, it is hereby understood and agreed that the Developer be deemed to be in default of this Agreement and the Township may, without notice, invoke default provisions as set out in this Agreement. The Township reserves the right to accept or reject any of these alternative methods of providing securities. Prior to depositing the securities, the Developer's Engineer shall submit an estimate of the cost of the works to the Township Engineer for approval. When the cost estimate has been approved, it will be set out in Schedule "D" of this Agreement and will become the basis for the limits of the securities. In the event that the tendered contract price for the Township services set out in Schedule "D" is greater by 10% than the estimates in the said Schedules, then the security provided for above shall be increased to an amount equal to the tendered contract price. d) Application — any Letter of Credit or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Letters of Credit and security received by the Township may be used as security for any item or any other matter, which under the terms of this Agreement, is the responsibility of the Developer, including, without limiting the generality of the foregoing, payment of Engineering, legal, Planning, and is Page 201 of 237 15d) Being a By -law to Authorize the Execution of a Subd... Development Charges, or other costs incurred by the Township, which are the responsibility of the Developer under the terms of this Subdivision Agreement, as well as development charges and costs to acquire lands or interest therein. e) Default — if, in the event of default of the Developer under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or deposits, then the Township (its servants, agents or sub - contractors) shall, if the Township so elects, have the right and privilege at all times to enter upon the said lands for the purpose of repairing or completing any work or services required to be completed by the Developer under this Agreement. f) Exceeding Cost Estimates — if the costs of completing such work or service exceeds the amount of security held by the Township, such excess shall be paid by the Developer to the Township, thirty (30) days after invoicing by the Township. All overdue accounts shall bear interest at the rate of 12% per annum. g) Save Harmless —the Developer, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless the Township from and against any and all claims, suits, actions and demands whatsoever which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants or sub - contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents or sub - contractors. h) Construction Lien Act — if the Township becomes obligated to make any payments, or pay any costs under the provisions of Section 17(4) of the Construction Lien Act, this will constitute a default and entitle the Township to realize upon its security. i) Surplus Funds — in the event that the Township cashes a Letter of Credit to complete Township services or satisfy any obligations under this Agreement, any surplus monies that remain after this work is completed shall, upon full compliance by the Developer with the terms of this Agreement, be returned to the issuing financial institution for transmission to that party that took out the original Letter of Credit. 5.7 DISCHARGE OF SECURITIES 5.7.1 Estimated Cost of Works - after the completion of fifty percent (50 %) of the services based on the total estimated cost of works in the subdivision or in an approved stage of the subdivision, and provided the Developer is in compliance with all aspects of the Subdivision Agreement, the Developer shall, as the work further proceeds to completion, have the privilege, on application to the Township and upon certification of the Township Engineer, of obtaining reductions of the cash or Letter of Credit deposited for the installation of the services, in increments of not less than ten percent (10 %). Upon application for reduction of the securities, the Developer's Engineer shall provide an estimate of the cost to complete the work. This amount, when approved by the Township Engineer, shall be retained along with twenty percent (20 %) of the completed work estimate and the remainder released. A further ten percent (10 %) of the completed work estimate will be released upon satisfactory assurance to the Township that there are no liens pursuant to the Construction Lien Act affecting lands conveyed or to be conveyed to the Township within the Plan of Subdivision, pursuant to the terms of this Subdivision Agreement. Note: The 2063334 Ontario Inc.(Homire) Stormwater Management Pond expansion works must be completed, and the Certificate of Substantial Completion and Acceptance issued for the works, prior to any reduction of securities. 5.7.2 Final Occupancy and Lot Grading Deposit -the Developer or Individual Lot Owner shall deposit with the Township, the required Final Occupancy and Lot Grading Deposit at a rate applicable at the time of the issuance of Building Permits. Upon 19 Page 202 of 237 15d) Being a By -law to Authorize the Execution of a Subd... certification of final grade elevations indicating that the property has been developed in conformity with the General Location and Lot Grading Plan by a Professional Engineer registered with the Association of Professional Engineers of Ontario and approved by the Township Engineer, the balance of the deposit shall be returned. 5.8 STATUTORY DECLARATION OF ACCOUNTS PAID The Developer agrees that upon applying for a Discharge of Securities or for a Certificate of Substantial Completion and Acceptance, or for a Certificate of Maintenance and Final Acceptance for the services within the subdivision, or upon applying for prior acceptance of the underground services, he shall supply the Township with a Statutory Declaration that all accounts for work and materials for said services have been paid and that the Construction Lien Act has been complied with and that no liens thereunder have or can be registered, except normal guarantee holdbacks, and that there are or will be no claims for liens or otherwise in connection with such work done or materials supplied for or on behalf of the Developer in connection with the subdivision. 5.9 PLEDGE OF TITLE TO LANDS The Developer hereby charges and pledges as security for all costs, charges, expenses or obligations of the Developer under the provisions of this Subdivision Agreement all of its right, title and interest in the said lands, and consents to the registration of this Subdivision Agreement against title to the said lands. 5.10 INSURANCE CERTIFICATE AND POLICY 5.10.1 Policy of Insurance - the Developer shall lodge with the Township, on or prior to the execution of the Agreement, an insurance certificate with an insurance company satisfactory to the Township, (which said approval shall not be unreasonably withheld or delayed), and insuring for the joint benefit of the Developer, their agents and the Township and their agents, against any liability that may arise out of the construction or installation of any work to be performed pursuant to this Agreement and for a period of one (1) year after completion and acceptance of the Township services to be constructed herein. 5.10.2 Comprehensive General Liability /Environmental Impairment - such policy shall carry limits of liability in the amount to be specified by the Township, but in no event shall it be less than FIVE MILLION DOLLARS ($5,000,000.00) inclusive comprehensive general liability, environmental impairment liability in an amount not less than FIVE MILLION DOLLARS (5,000,000.00), and such policy shall contain: a) a cross - liability clause; b) product/completed operation coverage; c) shall not have an exclusion pertaining to blasting, provided that any blasting required to be done shall be done by an independent; d) shall include the following names as insured's: (1) THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE 5.10.3 Notice of Cancellation - a provision that the insurance company agrees to notify the Township within fifteen (15) days in advance of any cancellation or expiry of the said insurance policy. 5.10.4 Certificate of Coverage - any certificate of coverage filed with the Township Clerk shall specifically contain their confirmation that coverage includes (a), (b), (c) and (d) above and are in effect. 5.10.5 Confirmation of Premium Payment - the Developer shall, from time to time as required by the Township, provide confirmation that all premiums on such policy or policies insurance have been paid, and that the insurance is in full 20 Page 203 of 237 15d) Being a By -law to Authorize the Execution of a Subd... force and effect. The Developer shall see that a copy of the policy is filed with the Township annually. 5.10.6 Claim in Excess of Policy Limits - the issuance of such policy of insurance shall not be construed as relieving the Developer from responsibility for other or larger claims, if any, and for which it may be held responsible. 21 Page 204 of 237 15d) Being a By -law to Authorize the Execution of a Subd... PART -6 STAGING OR PHASING 6.1 STAGING OR PHASING The Township, in its sole discretion, may instruct the Developer to construct the services in particular stages or phases suitable to the Township, and the Developer must comply on terms to be agreed to by the Township. If the Township does not so instruct, the Developer, before commencement of any work, may request the Township's permission to divide the area of the subdivision into convenient stages. If the work is thus staged, as approved by the Township, then in lieu of furnishing cash payment or Letter of Credit, all as set out in Clause 5.6 for one hundred percent (100 %) of the estimated costs, as approved by the Township Engineer, the Developer shall deposit security for part of the services the Township has approved. Before proceeding with an additional stage, the Developer shall obtain the written approval of the Township and no service will be permitted to be installed and no Building Permits issued until this approval has been received and additional securities deposited. When fifty percent (50 %) of the lots of the subdivision or stages of the subdivision have been built upon and all the services have not been completed and approved by the Township Engineer, the Township reserves the right to refuse commencement of the next stage until all services have been installed and approved. In no event will further subdivisions of the Developer or stages of subdivisions of the Developer be approved if all services of the active stage approved by the Township Engineer have not obtained substantial completion (underground) within a two (2) year period after registration of this Agreement. Notwithstanding anything hereinafter set out, the Township shall not be obligated to assume the responsibility for and take over the subdivision services until at least fifty percent (50 %) of the lots on the subdivision or stage of the subdivision have completed dwellings erected therein and Final Certificate of Occupancy have been issued. The Developer shall be responsible for the maintenance and all repairs of the services, in this case. The subdivision is to be developed in the following Phases Phase 1 Lots 1 to 22 Plan 51 M- XXX 6.2 In order for development to occur in the Warminster settlement area, upgrades to the water system were required. The upgrades included drilling of a second production well, upgrades to the well house, and expansion of the existing underground reservoir, complete with fire pump. The upgrades to the existing reservoir and the installation of a fire pump were required to provide fire protection. Three subdivisions within the boundaries of Warminster have been draft approved and one subdivision registered as of the date of signing of this agreement. The three draft approved developments are the South Shore Isabella Estates Inc. Subdivision, the Meadow Acres Subdivision and the Teskey Subdivision. The Homire Subdivision (2063334 Ontario Inc.) is registered and consists of 28 lots. There is also a proposed residential development by way of consent to create nine lot (Rix lands). Upon full build -out, the Homire Subdivision, the Meadow Acres Subdivision, the South Shore Isabella Estates Inc. Subdivision, the Teskey Subdivision, and the Rix lands are anticipated to include 159 lots. 6.3 By -law 2012 -136 was executed by the Township in July 2012 authorizing the execution of a Cost Sharing Agreement between the Township, 2063334 Ontario Inc. ( Homire) and South Shore Isabella Estates Inc. respecting the financing and sharing of costs of the Water System upgrades required for full build -out of the Warminster Settlement Area. On the basis of the current estimated total costs of the water system upgrades the share on a per lot basis is estimated at $9302.74 per lot based on the full build out of 159 lots. In accordance with the cost sharing agreement, South Shore Isabella Estates Inc. has contributed $204,660.21 as their proportionate share of the water system upgrades. 22 Page 205 of 237 15d) Being a By -law to Authorize the Execution of a Subd... 6.4 The developers identified in paragraph 6.2 including South Shore Isabella Estates Inc. (Developer) agree that any difference between the estimated total cost and the actual total cost of the Water System Upgrades will be shared, on a proportionate per -lot basis. 23 Page 206 of 237 15d) Being a By -law to Authorize the Execution of a Subd... PART -7 CONSTRUCTION REQUIREMENTS 7.1 WORKS TO BE INSTALLED The works to be installed are set out in Schedule "C" to this Agreement. This Schedule is to set out the works in general terms only and shall not be construed as covering all items in detail. The works are to be designed and constructed in accordance with the current Engineering Standards adopted by By -Law by the Township at the time of signing of the Subdivision Agreement. A copy of these standards is available at the Municipal Office. If at any time, and from time to time during the development of the subdivision, the Township Engineer is of the opinion that additional works are necessary to provide adequately any of the public services required by the Plan, the Developer shall construct, install or perform such additional works at the request of the Township Engineer. 7.2 CONSTRUCTION OF WORKS Following the registration of this Agreement, the Developer shall cause to be constructed, all requisite works in order to provide services to the lots and buildings blocks within the Phase; as well as the expansion of the existing Stormwater Management pond within the adjacent 2063334 Ontario Inc. (Homire) Development. 7.3 HYDRO ONE 7.3.1 Any development in conjunction with the subdivision must not block vehicular access to any Hydro facilities located on the right -of -way. 7.3.2 The Developer shall make arrangements satisfactory to Hydro One for the crossing of the Hydro right -of -way by the proposed roads. A separate proposal shall be submitted to Hydro One area office for these future road crossings. 7.3.3 The cost of any relocations or revisions to Hydro One facilities which are necessary to accommodate this subdivision will be borne by the developer. 7.3.4 The easement rights of Hydro One are to be protected and maintained. 7.4 PRESERVATION AND PLANTING OF TREES 7.4.1 The Developer shall preserve all healthy trees within the limits of the subdivision, where possible. If, in the opinion of the Township Engineer, indiscriminate removal of trees takes place within the limits of the Plan of Subdivision, including road allowances and individual lots, the Township shall have the option of having a Stop Work Order on construction of the services and /or building on a particular lot where the removal is taking place. Work will not be allowed to proceed until the Township is satisfied that the practice will not continue and the Developer /Builder agrees to carry out remedial work requested by the Township. The Developer agrees to provide a copy of this clause to each and every prospective builder /prospective purchaser. 7.4.2 The Developer shall plant minimum two (2) hardwood trees (2.4 metre or taller) of a minimum of 50mm caliper on each lot having less than three (3) trees in the front yard(s). The variety of trees must be approved by the satisfactory to the Township prior to installation. 7.4.3 In lieu of planting trees, the Developer shall install a 1.8m high board fence along the rear of Lots 12 and 13, which abuts Highway No. 12, as per 24 Page 207 of 237 15d) Being a By -law to Authorize the Execution of a Subd... Engineering Drawings GS -1, LG -1 and PP -1 and as deemed appropriate by the Municipality. 7.5 MOVEMENT OF FILL The Developer covenants and agrees that he shall not dump, nor permit to be dumped, any fill or debris on, nor shall he remove or permit to be removed, any fill, topsoil, trees or shrubs from any public or Municipal lands, without the written consent of the Township Engineer. 7.6 BLASTING Before any blasting is proceeded with by the Developer, the Developer shall obtain from the Township Engineer or Township Public Works Official, written permission for carrying out the blasting operation, and shall obtain the blasting permit and show proof of insurance for all damage or claims for damage resulting from the blasting operation. The Developer, in any event, shall be responsible for any such claims. 7.7 ACCESS ROADS All access roads must be maintained by the Developer in good repair acceptable to the Township Engineer and Township Public Works Official during the time of construction, including dust control and the removal of any mud or debris tracked from the subdivision, and no roadway outside the limits of the proposed subdivision may be closed without the written consent of the Township Public Works Official. For the purpose of getting such consent, the Developer shall advise the Township Public Works Official and the Township Clerk of the date and time they wish to close a roadway. The Township reserves the right to limit or prohibit the use of any existing access road by the Developer. 7.8 DAMAGE TO EXISTING PLANT The Developer shall repair any damages caused to an existing road, road allowance or existing structure or plant located on the road allowance as a result of the subdivision development and shall pay for any costs involved in the relocation of existing services, such as hydrants, telephone poles, etc., which may become necessary because of the development of the subdivision. In this regard, the Developer's Engineer shall arrange for an inspection with the Township Public Works Official and Township Engineer for the purpose of compiling an inventory of existing conditions prior to work on the subdivision. Otherwise, the Township Public Works Official's assessment of conditions prior to construction will be final. 7.9 DUST CONTROL Until the Certificate of Substantial Completion and Acceptance (Aboveground Works) has been issued, the Developer shall apply calcium or other Ministry of the Environment approved dust suppressant to the roads within the subdivision and /or utilized by construction traffic, in quantities sufficient to prevent any dust problem to traffic or home occupants, to the satisfaction of the Township Engineers. If the Developer has not taken remedial action within twenty -four (24) hours of receiving a written notification (via facsimile) from the Township's Engineer regarding a dust control problem, then the Township's Engineer, at their sole discretion, shall employ outside forces to implement, at the Developer's expense, a suitable measure of dust control. 7.10 CONSTRUCTION REFUSE All construction refuse, garbage and debris from the subdivision must be disposed of in an orderly and sanitary fashion by the Developer, off the site of the subdivision, at a licensed landfill site. The Township is not responsible for the removal or disposal of refuse, garbage and debris. Open air burning is not permitted by the Township. The Developer agrees to deliver a copy of this clause to each and every builder obtaining a Building Permit for any lot or part of a lot on the said Plan of Subdivision. 25 Page 208 of 237 15d) Being a By -law to Authorize the Execution of a Subd... 7.11 INSPECTION OF CONSTRUCTION OF SERVICES During construction of the services, the Township may inspect the work in hand at such times and with such duration and frequency as the nature of the type of construction may dictate. Subject to the obligations of the Township Engineer to protect the interests of the Township through such inspections, every effort will be made to keep duplication of engineering services on site to a minimum. If, during such inspections, the Township Engineer perceives that construction, whether by method or otherwise, constitutes an immediate danger to life or property, or construction does not conform to acceptable practice in order to meet the requirements for services, he will have the authority to cease construction operations by verbal notice to the contractor and /or the Developer's Engineer, such notice to be confirmed, in writing, as soon as possible, thereafter. A copy of this clause shall be delivered by the Developer to each and every contractor engaged in construction of services for the subdivision. 7.12 DECLARATION OF PROGRESS AND COMPLETION 7.12.1 Prior to the approval of the underground services, the Developer shall provide the Township Engineer with an undertaking for the completion dates of all remaining works required by this Agreement and in a form similar to that attached to this Agreement as Schedule "I ", the Declaration of Progress and Completion, for approval of the Township Engineer. The Township reserves the right to alter the completion dates, if the timelines are considered to be inappropriate, and the Developer agrees to complete the services within the revised completion dates. 7.12.2 It is understood and agreed that should the Developer fail to construct the remaining services, as stipulated, and by such dates as provided in the Declaration, the Developer shall pay to the Township, as pre- determined liquidated damages, the sum of FIFTY DOLLARS ($50.00) for each and every day the said services are behind schedule of construction, and NO FURTHER BUILDING PERMITS SHALL BE ISSUED. 7.12.3 The Township recognizes that top -lift asphalt cannot be placed until 50% of the lots have completed dwellings and that should not be altered by the Township. 7.13 PROGRESS OF WORKS After the completion of the underground services, the Developer shall complete the Declaration of Progress and Completion for the approval of the Township Engineer and from that date, the said Declaration shall apply and take precedence over Clause 4.1.5. Prior to signing the Declaration of Progress and Completion, the Developer shall install all works in accordance with the Schedule of Works or as directed by the Township Engineer. If he fails to adhere to the scheduling provisions outlined in the Schedule of Works or the Declaration, or having commenced to install the aforesaid works, fails or neglects to proceed with reasonable speed, or in the event that the aforesaid works are not being installed in the manner required by the Township Engineer, then upon the Township Engineer giving seven (7) days written notice by prepaid registered mail to the Developer, the Township Engineer may, without further notice, enter upon the said land and proceed to supply all materials and to do all necessary works in connection with the installation of the said works, including the repair or reconstruction of faulty work and the replacement of materials not in accordance with the specifications, and to charge the costs thereof, together with an Engineering fee of ten percent (10 %) of the cost of such materials and works to the Developer who shall forthwith pay the same upon demand. If the Developer fails to pay the Township within thirty (30) days of the date on the bill, the money owing may be deducted from the cash deposit or Letters of Credit. It is understood and agreed between the parties hereto that such entry upon the land shall be as agent for the Developer, and shall not be deemed for any purpose whatsoever, as an acceptance or assumption of the said works by the Township. 26 Page 209 of 237 15d) Being a By -law to Authorize the Execution of a Subd... The Township, in addition to all other remedies it may have, may refuse to issue Building Permits until such works are completely installed in accordance with the requirements of the Township Engineer. It is agreed that a copy of this clause be delivered by the Developer to each and every builder obtaining a Building Permit for any lot or part of a lot on the said Plan. 7.14 SUBSTANTIAL COMPLETION OF UNDERGROUND SERVICES It is intended that the waterworks will be constructed, inspected and approved prior to the completion of the other works, including roads, boulevards, utilities and street lights. It is intended that the storm sewer system and stormwater works will be constructed, inspected and approved in accordance with the wording contained in this Agreement. Building Permits will not be issued until the Township Engineer has given the Certificate of Substantial Completion and Acceptance (Municipal Underground Services) excluding the 2063334 Ontario Inc. (Homire) Stormwater Management Pond expansion works. The two (2) year maintenance period for the underground services will commence when this Certificate is issued. In addition, a separate Certificate of Substantial Completion and Acceptance for the 2063334 Ontario Inc. (Homire) Stormwater Management Pond expansion works is required to be issued by the Township Engineer. There will be a two (2) year maintenance period for the Stormwater Management Pond expansion works. The two (2) year maintenance period for the expansion works will commence when this Certificate is issued. During the maintenance periods, the Developer shall be responsible for the normal operation and maintenance and all repairs for the services noted in the Certificates. If, during the two (2) year maintenance period, the Developer fails to carry out rectification and repair work as requested by the Township, then the Township may carry out the work and be reimbursed the cost of the work from the Developer's securities, as set out under Clause 9.3. Notwithstanding anything hereinafter set out, the Township shall not be obligated to assume the responsibility for and take over the subdivision services until at least fifty percent (50 %) of the lots on the subdivision or stage of the subdivision have completed dwellings erected therein and Final Certificate of Occupancy have been issued. The Developer shall be responsible for the maintenance and all repairs of the services, in this case. 7.15 EMERGENCY REPAIRS Employees or agents of the Township may enter onto the lands at any time, or from time to time for the purpose of making emergency repairs to any of the works. Such entry and repairing shall not be deemed an acceptance of the works by the Township or any assumption by the Township of any liability in connection therewith, or a release of the Developer from any of his obligations under this Agreement. 7.16 USE OF WORKS BY TOWNSHIP The Developer agrees that: I. The works may be used prior to acceptance by the Township or other authorized persons for the purpose for which such works are designed. II. Such use shall not be deemed an acceptance of the works by the Township, and; III. Such use shall not in any way relieve the Developer of his obligations in respect of the construction and maintenance of the works so used. 27 Page 210 of 237 15d) Being a By -law to Authorize the Execution of a Subd... 7.17 DRAINAGE AND LOT GRADING All lots and blocks within the Plan and all lands abutting the Plan shall be graded to drain in accordance with the Lot Grading Plans LG -1 and LG -2 prepared by C.C. Tatham & Associates Ltd., and approved by the Township Engineer and the Township. Some fill and re- grading of lots may be necessary during or after building construction. The Grading Plan shall show all existing and final grades on lot corners, as well as mid -lot elevations, where deemed necessary by the Township Engineer. It is understood and agreed by the parties hereto that drainage of surface water on the lots and blocks on the Plan is the sole responsibility of the respective lot owners once the required drainage works have been constructed by the Developer. The storm swales shall be landscaped and maintained by all subsequent lot owners. The purpose of the storm swales is to accommodate storm drainage waters from the subject lot and adjacent lands. No lot owner in the subdivision shall encumber or impede storm drainage in any manner whatsoever. In the event that the Developer, or any subsequent lot owner, obstructs, impedes, or interferes with the storm drainage flow through any part of the storm swale, or interferes with the acceptance of water from any connecting swales, then the Township shall have the right, if it so elects, to enter upon the subject lands to rectify such problems so that the swales can serve their original purpose. Within the swale area, the Developer, and any subsequent lot owner, shall not construct any works, remove, or permit to be removed, any soil from the said swale /easement, excavate, drill, install, erect, or permit to be excavated, drilled, installed or erected in, over, upon, under or through the said swale /easement, any fence, well, foundation, pavement, building or other structure or other installation. The lot owner of any lot in the subdivision upon which the Township elects to enter for the purpose of rectifying the said work, hereby agrees to indemnify and release the Township from and against all claims, demands, actions or causes of action whatsoever arising as a result of the Township or of its servants or agents entering upon the lands for the purpose of correcting drainage problems. The cost of such work will be for the account of the lot owner. Any invoices not paid within thirty (30) days after the due date, shall be added to the tax roll and collected in a like manner as realty taxes, as per Section 427 of the Municipal Act, 2001. The Developer agrees to deliver a copy of this clause to each and every prospective purchaser and /or builder obtaining a Building Permit for any lot or part of a lot on the said Plan of Subdivision. Generally, the drainage facilities will consist of rural cross section including roadside drainage ditches to provide a satisfactory drainage outlet, and will be in accordance with the Overall Pre - Development and Post Development Drainage Plans ODP -1 and ODP -2, Pre - Development and Post Development Drainage Plans DP -1 and DP -2 and Plan and Profile PP -1, PP -2 and PP -3 by C.C. Tatham & Associates Ltd. and approved by the Township Engineer and the Township. 7.18 WALKWAY A 3.0 metre wide walkway (designed and constructed to Township standards) lined by chain link fencing from this development to Warminster Sideroad through a walkway block and across Township Parkland, shall be provided. All costs, including but not limited to legal and survey costs, and construction will be borne by the Developer. The pedestrian walkway connecting Merrington Avenue to Warminster Sideroad will be contained in Block 25 and traverse through the abutting Township Park. This walk will be 3.0 metres in width and be lined with chain link fencing on both sides of the walkway. 28 Page 211 of 237 15d) Being a By -law to Authorize the Execution of a Subd... 7.19 DEFINITIONS For the purposes of this Subdivision Agreement: (i) The term "Underground Services" shall mean the storm drainage works (including culverts and storm drainage works); the waterworks (including piping, values, hydrants, services to lots, sample station, and PVR's; and underground electrical distribution system and street lighting serving the Plan of Subdivision, as more particularly described in Schedule "C" to this Subdivision Agreement. (ii) The term "Certificate of Substantial Completion and Acceptance (Municipal Underground Services)" shall mean a Certificate issued by the Township upon the recommendation of the Township Engineer confirming that the Municipal Underground Services to be installed by the Developer under the provisions of this Subdivision Agreement, as more particularly identified in Schedule "C ", have been substantially completed in accordance with plans and specifications reviewed and accepted by the Township Engineer. The issuance of a Certificate of Substantial Completion and Acceptance (Municipal Underground Services) shall not constitute an assumption of the Municipal Underground Services by the Township. The term "Certificate of Maintenance and Final Acceptance (Municipal Underground Services)" shall mean a Certificate issued by the Township upon the recommendation of the Township Engineer confirming that the Municipal Underground Services constructed by the Developer, in accordance with the terms of this Subdivision Agreement, and as more particularly identified in Schedule "C ", have been satisfactorily completed and maintained by the Developer during the two -year (2) maintenance period, and issuance of the said Certificate shall constitute final acceptance and assumption of the Municipal Underground Services by the Township. (iv) The term "Aboveground Services" shall mean all Municipal services to be constructed by the Developer pursuant to the terms of this Subdivision Agreement, as more particularly identified in Schedule "C ", excluding Underground Services. (v) The term "Certificate of Substantial Completion and Acceptance (Aboveground Services)" shall mean a Certificate issued by the Township upon the recommendation of the Township Engineer confirming that the Aboveground Services to be installed by the Developer under the provisions of this Subdivision Agreement, as more particularly identified in Schedule "C ", have been substantially completed, in accordance with plans and specifications reviewed and accepted by the Township Engineer. The issuance of a Certificate of Substantial Completion and Acceptance (Aboveground Services) shall constitute an assumption of the Aboveground Services by the Township for winter maintenance only. (vi) The term "Certificate of Maintenance and Final Acceptance (Aboveground Services)" shall mean a Certificate issued by the Township upon the recommendation of the Township Engineer confirming that the Aboveground Services constructed by the Developer in accordance with the terms of this Subdivision Agreement, and as more particularly identified in Schedule "C ", have been satisfactorily completed and maintained by the Developer during the two - year (2) maintenance period, and issuance of the said Certificate shall constitute final acceptance and assumption of the Aboveground Services by the Township. (vii) The term "Certificate of Substantial Completion and Acceptance" means a Certificate of Substantial Completion and Acceptance (Municipal Underground Services) or a Certificate of Substantial Completion and Acceptance (Aboveground Services), as the provisions of this Subdivision Agreement require. (viii) The term "Certificate of Maintenance and Final Acceptance" means a Certificate of Maintenance and Final Acceptance (Municipal Underground Services) or a 29 Page 212 of 237 15d) Being a By -law to Authorize the Execution of a Subd... Certificate of Maintenance and Final Acceptance (Aboveground Services), as the provisions of this Subdivision Agreement require. PART -8 BUILDING PERMITS AND OCCUPANCY 8.1 TOWNSHIP OF ORO- MEDONTE The Developer further agrees that he or any person, persons, or Corporation claiming title through the Developer, will not apply for a Building Permit for any part or portion of the said lands or on any lot therein, and no Building Permit shall be issued until a Certificate of Substantial Completion and Acceptance (underground service) has been issued. The Developer's Engineer shall prepare an overall Lot Development Plan for approval by the Township, Township Engineer and the Nottawasaga Valley Conservation Authority as a further requirement to Clause 7.17. The Plan shall include the following: a) envelopes for the proposed house and any adjacent structures on each lot. b) existing and proposed grades of the disturbed area of lot after building, drainage and sewage works have been completed. c) existing and proposed grades on lot corners and mid -lot elevation. d) location and type of proposed water supply and sanitary sewer connection. 8.1.1 The Developer agrees to advise all prospective lot Developers that a detailed Site Development Plan for each lot may be required to be prepared by a Professional Engineer registered with the Association of Professional Engineers of Ontario, for approval by the Township Engineer for each respective lot. Site Development Plans, which conform to the overall Lot Development Plan at an approved metric scale using metric dimensions and elevations, shall include the following: a) the location, dimensions and elevations of the proposed dwelling and any structures to be located on the lot, as well as any adjacent structures on the adjacent lot(s). b) the location, size and elevation of the sewage system servicing the dwelling, all engineering design criteria and standards pertaining thereto, shall be provided. c) the location of watermain, including the water service line to the dwelling. d) the existing and proposed grades of the disturbed area on the lot after building, drainage and sewage works have been completed. e) the location and grades of any proposed drainage swales. f) the Professional Engineer will be required to check the elevations of the footings of the buildings prior to further construction to ensure conformity with the approved Plans noted above. g) the Professional Engineer will be required, prior to the issuance of a Final Inspection Report, to certify to the Township, in writing, that the foregoing works have been carried out in accordance with the approved Plans noted above. 8.1.2 The Developer further agrees to construct all works required under Clause 7.17, as shown on the approved General Servicing Plan GS -1, Siltation and Erosion 30 Page 213 of 237 15d) Being a By -law to Authorize the Execution of a Subd... Control Plan SC -1, Stormwater Management Plan and Details SWM -1, Overall Pre - Development and Post Development Drainage Plans ODP -1 and ODP -2, Pre - Development and Post Development Drainage Plans DP -1 and DP -2, Lot Grading Plans LG -1 and LG -2, Plan and Profile PP- 1, PP -2, and PP -3, Composite Utility Plan CUP- 1, Notes and Details DE -1 and DE -2 and all prepared by C.C. Tatham & Associates Ltd., to the satisfaction of the Township and the Township Engineer. 8.2 REQUIREMENTS FOR BUILDING PERMITS The approval of the Plan by the Township, or the acceptance by the Township of the works, shall not be deemed to give any assurance that the Building Permits, when applied for, will be issued in respect of the lots or blocks shown on the Plan. Notwithstanding the foregoing, no Building Permits will be given and the Chief Building Official may refuse any application until: (i) Sewage system approvals have been obtained and submitted to the Township. The Township of Oro - Medonte sewage approval authority requirements are set out in Clauses 7.17 and 8.1. (ii) The Storm Water Management System and Waterworks have been installed, tested and approved by the Township Engineer. The Township Engineer has issued his Certificate of Substantial Completion and Acceptance (Municipal Underground Services) excluding the separate Certificate of Substantial Completion and Acceptance for the 2063334 Ontario Inc. (Homire) Stormwater Management Pond expansion works. (iii) Plans for remaining underground services such as Bell Telephone, Electricity or Natural Gas have been approved. (iv) A "Builders" road consisting of the grading, open ditch shaping and full depth of Granular "B" sub -base, has been constructed on the road providing access to the lot. (v) Approval of the Township Engineer has been obtained for the construction of any buildings to be erected on lots or blocks listed in Schedule "E" hereto. (vi) Signs denoting "Unassumed Roads" have been installed at the entrances to the subdivision in a location acceptable to the Township, in accordance with Clause 4.1.8. (vii) A Certificate Letter and Lot Development Plan has been given by the Developer's Consulting Engineer or a Professional Engineer registered with the Association of Professional Engineers of Ontario, that the building to be erected on any lot or block within the Plan, for which a Building Permit has been applied for, is in conformity with the General Location and Lot Grading Plans, or has received the approval of the Township Engineer with respect to any variance to the Grading Plan. The individual Lot Development Plan must be approved by the Township Engineer prior to the issuance of a Building Permit. A copy of the receipt payment to the Township must be provided to the Township Engineer prior to their review of the Lot Development Plan. (viii) All dead trees within the limit of the Plan have been removed. (ix) Arrangements have been made and approved by the Township for Municipal Address System numbering, as set out in Clause 8.4. (x) Any Development Charges have been paid, in full, in accordance with the applicable Development Charge By -Laws, enacted pursuant to the Development Charges Act. 1997, as well as By -Laws enacted pursuant to Section 257.53 of the Education Act, or alternate arrangement satisfactory to 31 Page 214 of 237 15d) Being a By -law to Authorize the Execution of a Subd... the body enacting the Development Charge By -Law, have been made and the same has been communicated to the Chief Building Official for the Township of Oro- Medonte, in writing, by such a body. (x) Payment of the Stormwater Management Pond Proportionate Share is required prior to issuing any building permits as per Section 4.1.6. (A) Prior to the issuance of the 11th Building Permit for his Development, the installation of the watermain crossing of Highway No.12 must be completed by the developer as showed on Drawing PP3, Plan & Profile Highway No.12 Crossing & Easement. 8.3 LOTS UNSUITABLE FOR BUILDING OR LOTS REQUIRING SPECIAL ATTENTION Any lot, which will require special attention in order to be serviced, will be listed on Schedule "E" of this Agreement. Prior to the issuance of a Building Permit for any lot listed in Schedule "E ", the Developer's Engineer must submit a letter to the Township Engineer outlining the measures to be taken to correct the problems on the lot. This proposal must be approved prior to applying for a Building Permit. 8.4 MUNICIPAL ADDRESS SYSTEM The Developer shall be responsible for obtaining the municipal address system numbers for each and every lot from the Municipal Office. As a further requirement, in order to obtain a Provisional Certificate of Occupancy, the Developer and /or builder or lot owner, shall install the aforementioned number at a location approved by the Township. The Developer agrees to provide a copy of this clause to each and every builder or lot owner in advance of the sale of such lot(s). 8.5 REQUIREMENTS FOR OCCUPANCY 8.5.1 No buildings erected on the lots or blocks within the Plan shall be occupied until a PROVISIONAL CERTIFICATE OF OCCUPANCY has been issued by the Township in accordance with the Township Building and Plumbing By -Law. PROVISIONAL CERTIFICATE OF OCCUPANCY means a permit issued to allow occupancy of a building. 8.5.2 A FINAL CERTIFICATE OF OCCUPANCY will not be issued until: (i) The roadway has received the granular roadbase materials full depth and the base course of asphalt, provided asphalt is commercially available. (ii) The underground electrical, telephone lines, gas mains and street lights have been installed and approved by the Township Engineer. (iii) A Certificate Letter and individual Lot Development Plan have been given by the Developer's Consulting Engineer, or a Professional Engineer registered with the Association of Professional Engineers of Ontario, that the building constructed, and the final grading of the lot or block, is in conformity with the General Location and Lot Grading Plans, or such variance there from has been approved by the Township Engineer. The final grading on the individual Lot Development Plan must be approved by the Township Engineer prior to the issuance of a FINAL CERTIFICATE OF OCCUPANCY. FINAL CERTIFICATE OF OCCUPANCY means a permit issued when all outstanding items on a Provisional Certificate of Occupancy, including grading, have been completed. 32 Page 215 of 237 15d) Being a By -law to Authorize the Execution of a Subd... (iv) Driveway culvert and end protection has been provided to the satisfaction of the Township, in accordance with the Township's Engineering Standard. (v) The trees have been planted on the lot by the Developer in accordance with Clause 7.4. Trees shall be planted prior to assumption. (vi) Any deficiencies on a Provisional Certificate of Occupancy have been complied with. It is agreed that a copy of Part 8 shall be delivered by the Developer to each and every builder obtaining a Builder's Permit or any prospective purchaser of the dwelling for any lot or part of a lot on the said Plan. 8.6 OCCUPANCY LIQUIDATED DAMAGES Notwithstanding the above, if for any reason whatsoever, occupancy of any building occurs before the vital services listed in Clause 8.5 are installed to the home occupied to the satisfaction of the Township Engineer, then the Developer agrees to pay to the Township, liquidated damages in the amount of ONE HUNDRED DOLLARS ($100.00), per dwelling, per day, to cover the additional costs of administration, inspection and fire protection, etc. The liquidated damages to commence at and include the date of occupancy and end when the Developer obtains a certificate from the Township Engineer that the vital services are satisfactorily installed. If the Developer fails to pay to the Township, monies owing under this clause within thirty (30) days of the date of the bill, the money may be deducted from the cash deposit or Letter of Credit or other deposited security. 33 Page 216 of 237 15d) Being a By -law to Authorize the Execution of a Subd... PART -9 MAINTENANCE AND ACCEPTANCE 9.1 FINAL ACCEPTANCE OF MUNICIPAL UNDERGROUND SERVICES On receipt of the Developer's request for a final inspection of the underground services, the Township Engineer will again inspect the work and if satisfied, will recommend to the Township that the Certificate of Maintenance and Final Acceptance (Municipal Underground Services) be issued. It should be noted that the Certificate of Maintenance and Final Acceptance (Municipal Underground Services) can be applied for by the Developer two (2) years after the receipt of the Certificate of Substantial Completion and Acceptance (Municipal Underground Services). Notwithstanding anything hereinafter set out, the Township shall not be obligated to assume the responsibility for and take over the subdivision services until at least fifty percent (50 %) of the lots on the subdivision or stage of the subdivision have completed dwellings erected therein and Final Certificate of Occupancy have been issued. The Developer shall be responsible for the maintenance and all repairs of the services, in this case. The Developer will be responsible for these operation costs until the Township has assumed the responsibility of these services. 9.2 SUBSTANTIAL COMPLETION OF ABOVEGROUND SERVICES When all of the services have been completed, including the surface lift of asphalt in accordance with this Agreement or in a particular stage, the Township Engineer and Public Works Official shall make an inspection to ensure that the Township will accept the road system. The Township Engineer shall issue a Certificate of Substantial Completion and Acceptance (Aboveground Services) when the works are accepted by the Township. This Certificate may contain a list of minor deficiencies, which have to be corrected by the Developer, but which are not considered of sufficient importance to delay the issuance of the Certificate and the acceptance of the services by the Township. The two (2) year maintenance period will commence when the Township Council approves the issuance of the Certificate. 9.3 MAINTENANCE OF WORKS The Developer will be responsible for the repair and maintenance of all the subdivision services for a period of two (2) years from the date the Township Council approves the Certificate of Substantial Completion and Acceptance. This shall be called the Maintenance Period. The maintenance shall include the maintaining and mowing of grass within the road allowances, as well as the parkland area, if provided, on a regular basis. Areas which are to remain "Naturalized" condition will not be mowed. If the Township is requested to carry out this maintenance, the Developer shall pay all charges to the Township. If, during this period, the Developer fails to carry out maintenance work within forty - eight (48) hours after receipt of a request from the Township, then the Township Engineer may, without further notice, undertake such maintenance work and the total cost of such work, including Engineering fees, shall be borne by the Developer. If the Developer fails to pay the Township within thirty (30) days of the date of billing, then the money owing may be deducted from the cash deposit or Letter of Credit. During the maintenance period, ten percent (10 %) of the original estimated cost of the works shall be retained by the Township. Towards the end of the maintenance period, the Developer shall make written request to the Township for a final inspection to be made and notwithstanding the two (2) year period noted above, the maintenance period will continue for the original two (2) years, or for thirty (30) days after the receipt of the Developer's written request for a final inspection, whichever period of time is the greater. 34 Page 217 of 237 15d) Being a By -law to Authorize the Execution of a Subd... Notwithstanding anything hereinafter set out, the Township shall not be obligated to assume the responsibility for and take over the subdivision services until at least fifty percent (50 %) of the lots on the subdivision or stage of the subdivision have completed dwellings erected therein and Final Certificate of Occupancy have been issued. The Developer shall be responsible for the maintenance and all repairs of the services, in this case. 9.4 WINTER ROAD MAINTENANCE An exception to the liability of the Developer for all maintenance and repair of the services during the two (2) year maintenance period will be winter control, which operation will be the Township's responsibility after the issuance of the Certificate of Substantial Completion and Acceptance (Aboveground Services). Winter control shall include snow plowing, sanding and any other winter maintenance operations. It is agreed by the Developer that the winter control operations shall not prejudice the Township's rights to enforce the maintenance provisions. Prior to the issuance of the Certificate of Substantial Completion and Acceptance (Aboveground Services) however, the Developer shall be responsible for the winter control also. In the event that proper vehicular access or winter control is not provided by the Developer, the Township, through its servants, contractors, or agents, may provide without notice to the Developer. Such winter control shall be only carried out at times deemed to be an emergency by the Public Works Official. All costs of such work shall be paid by the Developer within thirty (30) days of the date of billing or otherwise may be deducted from the cash deposit or Letter of Credit. The cost of such works to be at the following rates: Machinery and Equipment $50.00 /hr. Labour $25.80/hr. Mixed Sand and Salt $11.47 /tonne Payroll Burden -48% Administration - 7% H.S.T. - 13% The Township may adjust these rates from time to time. The Developer further agrees that any work done by the Township pursuant to this Agreement before the roads are accepted by the Township, shall not be deemed in any way to be an acceptance by the Township of the roads in the said subdivision upon which such work is done. The Developer acknowledges that the Township, whilst providing winter control, may damage or interfere with the works of the Developer and covenants that he will make no claims against the Township for such interference or damage, providing the work is carried out in a normal and reasonable manner. 9.5 REPLACEMENT OF SURVEY BARS Prior to the final acceptance of the subdivision by the Township, the Developer agrees to supply a statement from an Ontario Land Surveyor approved by the Township that after the completion of the subdivision work, he has found or replaced all survey monuments, standard iron bars and iron bars shown on the registered plan. The statement must be dated within two months of the date of acceptance. 9.6 FINAL ACCEPTANCE OF ABOVEGROUND SERVICES Upon receipt of the Developer's request for a final inspection of the Aboveground Services, the Township Engineer will again inspect the work and if satisfied, will recommend to the Township that the Certificate of Maintenance and Final Acceptance be issued. Notwithstanding anything hereinafter set out, the Township shall not be obligated to assume the responsibility for and take over the subdivision services until at least fifty percent (50 %) of the lots on the subdivision or stage of the subdivision have completed dwellings erected therein and Occupancy Permits have been issued. The 35 Page 218 of 237 15d) Being a By -law to Authorize the Execution of a Subd... Developer shall be responsible for the maintenance of the aboveground services, in this case, until the Township has assumed the responsibility of the services. 9.7 RELEASE OF LAND The Developer, when not in default of the Subdivision Agreement to provide the requisite public services to the lands, shall be entitled to an effective release in a form suitable for registration in the Land Registry Office for each lot or block, which is in conformity with the overall Grading Plan for the lands or such variance there from as has been approved by the Township Engineer. Every such release shall operate as a discharge of all levies hereunder by the Township in respect to each lot or block described in the release, with the exception of the responsibility for drainage as outlined in Clause 9.8 and the completion and maintenance of the services. 9.8 DRAINAGE - RESPONSIBILITY OF DEVELOPER AND SUBSEQUENT OWNERS It is understood and agreed that the drainage of surface waters upon and from the said lands shall remain the sole responsibility of the Developer and once assumed the subsequent owners, from time to time, of the lots or blocks within the Plan of Subdivision. The Developer and then subsequent owners of the lots or blocks within the Plan of Subdivision, from time to time, shall provide and maintain adequate drainage of surface waters across and from the said lands in accordance with the provisions of Clause 7.17 of this Subdivision Agreement. The Developer agrees to provide a copy of this Clause 9.8 and Clause 7.17 to each and every prospective builder /prospective purchaser of a lot or block within the Plan of Subdivision. The Developer and then subsequent owners, from time to time, of any lot or block within the Plan of Subdivision upon which the Township elects to enter for the purpose of rectifying the said work, hereby agrees to indemnify and release the Township from and against all claims, demands, actions or causes of action whatsoever arising as a result of the Township or of its servants or agents entering upon the lands for the purpose of correcting drainage problems. The cost of such work will be for the account of the Developer and then subsequent lot owner(s). Any invoices not paid within thirty (30) days after due date, shall be added to the tax roll and collected in a like manner as realty taxes as per Section 446 of the Municioal Act, 2001. 36 Page 219 of 237 15d) Being a By -law to Authorize the Execution of a Subd... PART —10 - DEFAULT PROVISIONS 10.1 DEFAULT PROVISIONS Notwithstanding anything herein before contained in this Subdivision Agreement, and in addition to any other remedies, when the Developer is deemed by the Township to be in default of this Agreement, the Township reserves the right to realize upon any securities deposited on or on behalf of the Developer to recover costs incurred by the Township, in accordance with the provisions of Section 5.6 of this Subdivision Agreement, and /or to restrict or refuse issuance of Building and /or Occupancy Permits, and the Developer agrees not to apply for any Building Permits or Occupancy Permits for lots or blocks within the Plan of Subdivision, until such time as the Developer is in full compliance with the provisions of this Subdivision Agreement. 10.2 SUCCESSORS AND ASSIGNS This Agreement shall be binding upon and enure to the benefit of the parties hereto and their respective heirs, executors, administrators and assigns. 10.3 SUBSTITUTION FOR APPROVALS Wherein this Agreement reference is made to any named Ministry of the Province, Township of Oro - Medonte or other public body, such reference where the same requires their approval, is deemed to be a reference to any other Ministry or body as may be substituted by legislative change or policy of the Provincial Government or of the Township. 10.4 CHARGES OR EXPENSES INCURRED BY THE TOWNSHIP The Developer further agrees that all costs, charges or expenses incurred by the Township in satisfying the obligations of the Developer in the event of default of the Developer under the terms of this Subdivision Agreement, together with any costs, charges or expenses incurred by the Township in enforcing the obligations of the Developer under this Agreement, shall be a first charge or lien against the said lands in accordance with the provisions of Section 446 of the Municipal Act, 2001. IN WITNESS WHEREOF the parties hereto have executed this Agreement and have hereunto caused to be affixed the corporate seals, duly attested to by the proper signing officers. SIGNED, SEALED AND DELIVERED this day of 2013. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Per K.S. Hughes Title Mayor Per J. Douglas Irwin Title Clerk 37 Page 220 of 237 15d) Being a By -law to Authorize the Execution of a Subd... SOUTH SHORE ISABELLA ESTATES INC. Per Robert Cheslock Title President Per Robert Cheslock Title Signing Officer 38 Page 221 of 237 15d) Being a By -law to Authorize the Execution of a Subd... SCHEDULE "A" NOTE: It is understood and agreed that this Schedule forms part of the Subdivision Agreement between the TOWNSHIP OF ORO- MEDONTE AND SOUTH SHORE ISABELLA ESTATES INC. AND SOUTH SHORE CADEN ESTATES INC. DESCRIPTION OF LANDS AFFECTED BY THIS AGREEMENT ALL AND SINGULAR, that certain parcel or tract of premises, situate, lying, and being in the Township of Oro - Medonte (formerly Township of Medonte), in the County of Simcoe, and being composed of the whole of the lands described as follows: Plan of Subdivision of Pt Lot 5, Concession 14, Medonte as in RO167598 Except Pt 1, 51 R37351; Township of Oro - Medonte (Geographic Township of Medonte), County of Simcoe, PIN 58530 -0393 (LT) 39 Page 222 of 237 15d) Being a By -law to Authorize the Execution of a Subd... SCHEDULE "B" NOTE: It is understood and agreed that this Schedule forms part of the Subdivision Agreement between the TOWNSHIP OF ORO- MEDONTE AND SOUTH SHORE ISABELLA ESTATES INC. AND SOUTH SHORE CADEN ESTATES INC. PLAN OF SUBDIVISION Phase 1 22 Lots PLAN OF SUBDIVISION 51 -M 40 Page 223 of 237 15d) Being a By -law to Authorize the Execution of a Subd... SCHEDULE "C" NOTE: It is understood and agreed that this Schedule forms part of the Subdivision Agreement between the TOWNSHIP OF ORO- MEDONTE AND SOUTH SHORE ISABELLA ESTATES INC. AND SOUTH SHORE CADEN ESTATES INC. WORKS TO BE CONSTRUCTED Construction of storm sewers and appurtenances, watermains and appurtenances, including service connections, all road works, including roadside ditches; and the expansion of the existing Stormwater Management Pond within the adjacent 2063334 Ontario Inc. (Homire) Subdivision in accordance with the approved Engineering Drawings to service the South Shore Isabella Estates Inc. Subdivision in the Township of Oro - Medonte. LIST OF DRAWINGS C.C. TATHAM & ASSOCIATES LTD. TITLE PAGE 51M-PLAN 51M- 51 R -PLAN 51 R- General Servicing Plan General Servicing Plan GS -1 Siltation and Erosion Control Plan Siltation and Erosion Control Plan SC -1 Stormwater Management Plan and Details Stormwater Management Plan and Details SWM -1 Overall Pre - Development and Post Development Drainage Plans Overall Pre - Development Drainage Plan ODP -1 Overall Post Development Drainage Plan ODP -2 Pre - Development and Post Development Drainage Plans Pre - Development Drainage Plan DP -1 Post Development Drainage Plan DP -2 Lot Grading Plans Lot Grading Plan LG -1 Lot Grading Plan LG -2 Plan and Profile Plan and Profile — Merrington Avenue — STA. 0 +978 to 1 +140 PP -1 Plan and Profile — Merrington Avenue — STA. 1 +140 to 1 +340 PP -2 Plan and Profile — Highway 12 Crossing & Easement — STA. 1 +960 to 2 +138 PP -3 Water Distribution and Testing Water Distribution and Testing WAT -1 Composite Utility Plan Composite Utility Plan CUP -1 41 Page 224 of 237 15d) Being a By -law to Authorize the Execution of a Subd... Notes and Details Notes and Details DE -1 Details DE -2 Landscape Plans Landscape Plan LP -1 Planting Details & Notes LD -1 Street Lighting Plans Street Lighting Layout E1 Wiring Diagram and Specifications E2 Hydro One Networks Inc. Hydro One 00340 -11- 139 -R3 Enbridge Gas Enbridge Gas 5.8128842 -R4 P.1 Enbridge Gas 5.8128842 -R4 P.2 Rogers Communications Rogers Communications S120295 -D1 -R2 Bell Canada Bell Canada Plan 405 & 606 Note: The aforementioned drawings were stamped "Accepted for Construction" by AECOM, the Township Engineer on August 22, 20120 42 Page 225 of 237 15d) Being a By -law to Authorize the Execution of a Subd... SCHEDULE "D" NOTE: It is understood and agreed that this Schedule forms part of the Subdivision Agreement between the TOWNSHIP OF ORO- MEDONTE AND SOUTH SHORE ISABELLA ESTATES INC. AND SOUTH SHORE CADEN ESTATES INC. LETTER OF CREDIT VALUE ITEMIZED ESTIMATE OF COST OF CONSTRUCTION OF EACH PART OF THE WORKS The following list summarizes the cost estimate of the major works, but is not necessarily inclusive: Original Remaining Completed Outstanding Work A) Roadway construction complete including removals, siltation controls, clearing and grubbing, excavation, granular road base materials and two lifts of asphalt ...................................... ............................... $155,989.00 $41,890.00 $114,099.00 B) Storm Drainage works complete including expanding existing detention pond, planting, topsoil and seed............ $59,800.00 $59,800.00 $0.00 C) Watermain works complete including piping, valves, Hydrants, services and watermain crossing Hwy 12.......... $108,960.00 $25,080.00 $83,880.00 D) Miscellaneous items such as tree planting, asphalt, walkway,fencing and access gates ............................... $45,300.00 $45,300.00 $0.00 E) Electrical supply, including street lights and transformers ....................................... ............................... $17,000.00 $17,000.00 $0.00 SUB -TOTAL $387,049.00 $189,070.00 $197,979.00 F) 10% Allowance for Engineering and Supervision ................. $38,704.90 $18,907.00 $19,797.90 TOTAL $425,753.90 $207,977.00 $217,776.90 13% H.S.T. $55,348.01 $27,037.01 $28,311.00 TOTAL COST $481,101.91 $235,014.01 $246,087.90 LETTER OF CREDIT REQUIRED Remaining Outstanding Work $235,014.01 20% of Completed Work $49,217.58 --------------- -- REQUIRED SECURITIES FOR SUBDIVISION AGREEMENT $284,231.59 NOTE: The Developer must also make required payments as outlined in Sections 4.1.6 and 6.3. 43 Page 226 of 237 15d) Being a By -law to Authorize the Execution of a Subd... SCHEDULE "D1" � o Z y x Q O 0 v 0 m N7 r ID f my o m n � m o rn 3 07 $ O n- �C -t to _1111-1 +rr % O Z Vr 88 8999 44 F :r: ❑.cam z a;wF � o a xu -�z x � a. x x = p r r s Y � O 3 rn G' �a 6 m J O� — 4w $ $ $ $ $ a a °o J_7 -i ply v? d e o }N� W n S ug 9 Qs S � p gy BSJSg N H+1 c�a o o G 9°° O e Q $$$ g g o q ��; ffim F :r: ❑.cam z a;wF � o a xu -�z a. x = r s o �a % � C m J O� — i r� J_7 -i ply v? H+1 61 Yf ��; ffim CS " �3 go 8g a8 8 •n na 1�1 H�4P4 a o° 8 $$ �S o° o °$ �' 8 S$S 4uS °o �p c �rt $ 9-8 aQu;:. q 4g 4 4 �Qj Q qq Page 227 of 237 15d) Being a By -law to Authorize the Execution of a Subd... Page 228 of 237 H � M SCHEDULE "D2" pe nn� e c C � � t c� o 3 � m p n m D _ A f C o d Q���SSk�o = X88 - °B�SSave 888 °a ri SSa�a� °S� e y � �� ©8oS888$S J 4 J v u 44 s�s a Nag �ga Co A mm K 8a m r Op rn �i nn m� N Q m 58 c c e oSSoo gas $$$ � m > C Z o x 8S °x$8588 45 Page 228 of 237 H � M pe nn� e { C � � t c� m p n m D _ A f d Q���SSk�o X88 - °B�SSave 888 °a ri SSa�a� °S� e Page 228 of 237 d - r � °a ri y � �� ©8oS888$S J 4 J u 44 s�s Page 228 of 237 15d) Being a By -law to Authorize the Execution of a Subd... SCHEDULE "E" NOTE: It is understood and agreed that this Schedule forms part of the Subdivision Agreement between the TOWNSHIP OF ORO- MEDONTE AND SOUTH SHORE ISABELLA ESTATES INC. AND SOUTH SHORE CADEN ESTATES INC. LIST OF LOTS REQUIRING SPECIAL ATTENTION Refer to Section 8.3 which outlines specific requirements for all lots on the Plan in order to obtain Building permits for each and every lot. 1. The Developer shall install a 1.8m high board fence along the rear of Lots 12 and 13, which abuts Highway No. 12, as per engineering drawings GS -1, LG -1 and PP -1 and as deemed appropriate by the Municipality. 46 Page 229 of 237 15d) Being a By -law to Authorize the Execution of a Subd... SCHEDULE "F" NOTE: It is understood and agreed that this Schedule forms part of the Subdivision Agreement between the TOWNSHIP OF ORO- MEDONTE AND SOUTH SHORE ISABELLA ESTATES INC. AND SOUTH SHORE CADEN ESTATES INC. DEVELOPMENT CHARGES The Developer acknowledges and agrees that the following development charges are payable on a per -lot basis prior to the issuance of a Building Permit for each lot, unless alternative arrangements with the body enacting the By -Law relating to development charges or education development charges, which arrangements have been brought to the attention of the Chief Building Official, all charges are payable by cash or certified cheque in Canadian funds to the Chief Building Official of the Township: (i) Development charges in accordance with the Township of Oro- Medonte's By -Law at the rate applicable, upon the issuance of the first Building Permit for each lot upon which charges are payable. (ii) Educational development charges in accordance with the Simcoe- Muskoka Catholic District School Board at the rate that applies upon the issuance of the first Building Permit with respect to each lot upon which educational development charges are payable; and (iii) Educational development charges in accordance with the Simcoe County District School Board at the rate that applies upon the issuance of the first Building Permit with respect to each lot upon which educational development charges are payable. Please also be advised that specific rates applicable to each lot in the Plan of Subdivision can be obtained by contacting, for the Township of Oro - Medonte, the Treasurer; for the Simcoe- Muskoka Catholic District School Board, the Associate Director of Education; for the Simcoe County District School Board, the Superintendent of Facility Services; and in the case of the County of Simcoe, the County Clerk. Also, please be advised that the above - referenced By -Laws enacted pursuant to the Development Charges Act. 1997 and Section 257.53 of the Education Act, R.S.O. 1990, c.E.2, may be amended or superceded by subsequent By -Laws enacted in accordance with the respective legislation. (iv) Development Charges in accordance with the County of Simcoe's By -law at the rate applicable, upon the issuance of the first building permit for each lot upon which charges are payable. 47 Page 230 of 237 15d) Being a By -law to Authorize the Execution of a Subd... SCHEDULE "G" NOTE: It is understood and agreed that this Schedule forms part of the Subdivision Agreement between the TOWNSHIP OF ORO- MEDONTE AND SOUTH SHORE ISABELLA ESTATES INC. AND SOUTH SHORE CADEN ESTATES INC. DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. The consideration for all conveyances shall be the sum of TWO DOLLARS ($2.00) and the cost of preparation, execution and registration thereof, shall be borne by the Developer. All documents to be registered shall be prior approved by the solicitor for the Township The following land and easements shall be conveyed: Block 23 to be deeded to the Ministry of Transportation as a 0.3 metre reserve. Block 25 to be deeded to the Township of Oro - Medonte as a 3.0 metre walkway. 4.0 metre and 6.0 metre wide Easement to be dedicated to the Township of Oro - Medonte, for watermain works construction and maintenance purposes. Refer to Part 1 of Plan 51 R- 4.0 metre wide Easement to be dedicated to the Township of Oro - Medonte, for 25mm water service to existing Legion property. Refer to Parts 2 and 9 of Plan 51 R- 1.5 metre deep by 1.5 metre wide easement over part of Lots 14, 15 17 and 18, Plan 51 M- ; to be dedicated to Hydro One Networks Inc., for hydro works installation and maintenance purposes. Refer to Parts 3, 4, 5, and 6 of Plan 51 R- 1.5 metre deep by 3.0 metre wide easement over part of Lots 21 and 22, Plan 51 M- ; to be dedicated to Hydro One Networks Inc., for hydro works installation and maintenance purposes. Refer to Parts 7 and 8 of Plan 51 R- 4.0 metre and 6.0 metre wide easement to be dedicated to Bell Canada for access and maintenance purposes. Refer to Part 1 of Plan 51 R- 4.0 metre and 6.0 metre wide easement to be dedicated to Rogers Cable for access and maintenance purposes. Refer to Part 1 of Plan 51 R- 48 Page 231 of 237 15d) Being a By -law to Authorize the Execution of a Subd... SCHEDULE "H" NOTE: It is understood and agreed that this Schedule forms part of the Subdivision Agreement between the TOWNSHIP OF ORO- MEDONTE AND SOUTH SHORE ISABELLA ESTATES INC. AND SOUTH SHORE CADEN ESTATES INC. PARKLAND Parkland Cash in lieu in the amount of $6,000.00 or alternative land dedication to Township of Oro - Medonte 49 Page 232 of 237 15d) Being a By -law to Authorize the Execution of a Subd... SCHEDULE "I" TOWNSHIP OF ORO- MEDONTE DECLARATION OF PROGRESS AND COMPLETION SUBDIVISION DEVELOPER CONSULTING ENGINEER As required by the Agreement between the CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE AND SOUTH SHORE ISABELLA ESTATES INC. AND SOUTH SHORE CADEN ESTATES INC. The Developer(s) The Developer hereby agrees and undertakes to complete the construction of the Works as required by the above - mentioned Agreement in accordance with the time schedule for the completion of services as approved by the Township Engineer and more specifically in accordance with the following schedule and conditions: a) Before any building erected on the lots or blocks in the Plan are occupied all the Requirements for Occupancy, as set out in Clause 8.5, shall be complied with. b) Granular "B" and Granular "A" on or before c) Asphalt walkway & Black Vinyl Chainlink fencing on or before d) Boulevard sodding on all roads on or before e) Hot asphalt on or before f) Planting of trees on or before g) Stormwater Management Pond expansion on or before h) Pond planting and Landscaping on or before The Developer further agrees that the Township is hereby authorized to carry out, at his expense, any of the work set out in this Declaration not finished on or before the completion dates, to be commenced not sooner than one week following such completion date, it being understood and agreed that the Township's authorization is limited only to that work required under the Declaration; The Developer undertakes to properly maintain the gravel road base at all times and to keep all roads in a mud -free and dust -free condition until such times as the roads, including boulevards, have been completed; The Developer further agrees and the Township is hereby authorized to undertake any of the maintenance work as set out under Item 3 hereof, not completed by him within 50 Page 233 of 237 15d) Being a By -law to Authorize the Execution of a Subd... 24 hours after receipt of such request for maintenance, at his expense, and without limiting the generality of the foregoing, the Township's cost shall be the cost of materials, equipment rental, labour, payroll burden, plus 20% for overhead; 5. It is understood and agreed that should the Developer fail to construct the remaining services to carry out the requirements of Item 3 as stipulated, and by such dates and within such time limits as provided by this undertaking, the Developer, notwithstanding the costs noted in Section 4, shall pay to the Township, as predetermined liquidated damages, the sum of FIFTY DOLLARS ($50.00) for each and every calendar day the said services are behind schedule of construction provided such delay is not caused by strikes or acts of God or additional work being required by the Township. SOUTH SHORE ISABELLA ESTATES INC. SOUTH SHORE CADEN ESTATES INC. Seal or Witness Date 51 Page 234 of 237 15d) Being a By -law to Authorize the Execution of a Subd... SCHEDULE "J" NOTE: It is understood and agreed that this Schedule forms part of the Subdivision Agreement between the TOWNSHIP OF ORO- MEDONTE AND SOUTH SHORE ISABELLA ESTATES INC. AND SOUTH SHORE CADEN ESTATES INC. GENERAL LOCATION AND LOT GRADING PLANS PROCEDURE After the General Location and Lot Grading Plan have been approved by the Township, then: a) six copies to be delivered to the solicitor for the Township. b) six copies to be delivered to the Township. c) Mylars for each Plan incorporated into the Subdivision Agreement shall be delivered to the solicitor for the Township. 52 Page 235 of 237 15d) Being a By -law to Authorize the Execution of a Subd... SCHEDULE "K" SUBDIVISION AGREEMENT - STANDARD FOR THE TOWNSHIP "STANDBY" LETTER OF CREDIT IRREVOCABLE LETTER OF CREDIT DATE OF ISSUE: NAME OF BANK: ADDRESS OF BANK: LETTER OF CREDIT NO.: AMOUNT: $ Except as otherwise expressly stated, this Letter of Credit is issued subject to the Uniform Customs and Practices for Documentary Credits (1993 Revision), being ICC Publication No. UCP 500. TO: THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE P.O. Box 100, Oro Ontario, LOL 2X0 We hereby authorize you to draw on the Bank of Ontario, , for the account of up to an aggregate amount of ($$$$$$$$) which is available on demand. Pursuant to the request of our said customer, we, the Bank of , Ontario, hereby establish and give to you an Irrevocable Letter of Credit in your favour, in the above amount, which may be drawn on by you at any time and from time to time, upon written demand for payment made upon us by you which demand we shall honour without enquiring whether you have the right as between yourself and our said customer to make such demand and without recognizing any claim of our said customer or objection by them to payment by us. Demand shall be by way of a letter signed by an authorized signing officer of the Corporation of the Township of Oro - Medonte. The original Letter of Credit must be presented to us at : Bank of Ontario, . The Letter of Credit, we understand, relates to a Subdivision Agreement between our said customer and the Corporation of the Township of Oro - Medonte, with Mortgage Comoanv, as a third party, regarding subdivision of (property description) The amount of this Letter of Credit may be reduced from time to time, as advised by notice in writing, given to us by an authorized signing officer of the Corporation of the Township of Oro - Medonte. Partial drawings shall be permitted. We hereby agree that partial drawings under this Letter of Credit will be duly honoured upon demand. This Letter of Credit will continue in force for a period of one year, but shall be subject to the condition hereinafter set forth. It is a condition of this Letter of Credit that it shall be deemed to be automatically extended without amendment from year to year, from the present or any future expiration date hereof, unless at least thirty (30) days prior to the present, or any future expiration date, we notify you in writing by registered mail that we elect not to consider this Letter of Credit to be renewable for any additional period. Dated at , Ontario, this day of 20 Authorized Signature Authorized Signature Bank of 53 Page 236 of 237 18a) Being a By -Law to Confirm the Proceedings of the Co... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2013 -066 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, May 1, 2013 WHEREAS Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By -Law, unless the municipality is specifically authorized to do otherwise; AND WHEREAS The Council of The Corporation of the Township of Oro - Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By -Law; NOW THEREFORE the Council of The Corporation of the Township of Oro - Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, May 1, 2013, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro - Medonte. 3. That the Mayor /Chair and Clerk /Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by -law shall come into force and take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 1ST DAY OF MAY, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 237 of 237