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04 24 2013 Council AgendaPage THE TOWNSHIP OF ORO- MEDONTE y, COUNCIL MEETING AGENDA COUNCIL CHAMBERS Townshipo� Wednesday, April 24, 2013 Prow Heritage, Exciting Future 6:30 p.m. - Closed Session 7:00 p.m. - Open Session 1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION: 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. 3. DISCLOSURE OF PECUNIARY INTEREST: 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Doug Irwin, Director of Corporate Services /Clerk re: Personal matters about an identifiable individual (Recreation Technical Support Group Applications). d) Robin Dunn, CAO re: Personal matters about an identifiable individual (Complaint). 5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 6. MINUTES OF COUNCIL AND COMMITTEES: 6 -22 a) Minutes of Council meeting held on Wednesday April 10, 2013. 23 -33 b) Minutes of Committee of Adjustment meeting held on Thursday, April 18, 2013. 7. RECOGNITION OF ACHIEVEMENTS: a) Councillor Marty Lancaster, Township of Oro - Medonte and Councillor Alex Nuttall, City of Barrie, re: Winners of Annual Log- Sawing Contest - Elmvale Maple Syrup Festival, Saturday, April 20, 2013. 8. PUBLIC MEETINGS: None. 9. DEPUTATIONS: 34 -36 a) 7:00 p.m. David Birnie, re: Hydro Line Relocation, Line 4 North between 15/16 Sideroad and Old Barrie Road. Page 1 of 285 Council Meeting Agenda - April 24, 2013. Page 9. DEPUTATIONS: 37 -51 b) 7:10 p.m. Jacqueline Crocker, re: Hydro Line on Line 4 North. 10. REPORTS OF MUNICIPAL OFFICERS: 52 -54 a) Report No. F12013 -9, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO re: Statement of Accounts, March 31, 2013. 55 -59 b) Report No. F12013 -10, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO re: Ontario Municipal Partnership Fund. 60 -72 c) Report No. RC2013 -8, Shawn Binns, Director of Recreation and Community Services and Janette Teeter, Deputy Clerk re: Township Draft Policy, re: Grant /Subsidy Requests from Community Organizations. 73 -85 d) Report No. RC2013 -9, Shawn Binns, Director of Recreation and Community Services re: Strategic Facility Plan Implementation. 86 -101 e) Report No. RC2013 -10, Shawn Binns, Director of Recreation and Community Services re: 2013 Special Events [to be distributed at meeting]. 102 -106 f) Report No. DS2013 -20, Andria Leigh, Director of Development Services re: Site Plan Agreement (Timothy & Cynthia Ferris) 2013 - SPA -03, Lot 2, Plan 51 M -881, 3 Warbler Way, Being all of PIN 58568 -0052 LT, (Former Township of Orillia) [Refer to Items 15e) and f)]. 107 -113 g) Report No. DS2013 -21, Andria Leigh, Director of Development Services re: Zoning By -law Amendment 2013 - ZBA -02 (Barb & Kris McKay) [Refer to Item 15h)]. 114 -123 h) Report No. DS2013 -22, Andria Leigh, Director of Development Services re: Proposed Zoning By -law Amendment Application 2012 - ZBA -16 (Pintar), Concession 8, North Part of Lot 8, 4128 Line 8 North, Township of Oro - Medonte [Refer to Item 15i)]. i) Report No. DS2013 -23, Andria Leigh, Director of Development Services re: Heidi's Official Plan and Zoning By -law Amendments 2011- OPA -05 and 2011- ZBA -17, By -laws 2013 -061 to adopt Amendment No 33 to the Township's Official Plan, and By -law 2013 -062 Zoning By -law Amendment for 3982 Highway 11 ( Heidi's RV Campground) [to be distributed at meeting] [Refer to Items 15j) and k)] - Deferred to May 1, 2013 meeting. 124 -126 j) Report No. DS2013 -24, Andria Leigh, Director of Development Services re: Site Plan Agreement —Hitch House 2013 - SPA -05 and By -law 2013 -063 to execute a Site Plan Agreement with Travel Rite Property Corp (Hitch House), 1490 Highway 11 [to be distributed at meeting] [Refer to Item 151)]. 127 -131 k) Report No. DS2013 -25, Andria Leigh, Director of Development Services re: Site Plan Agreement 2012 - SPA -18 (Wolf Steel — Napoleon) 2621 Gore Road [to be distributed at meeting]. 132 -151 1) Report No. TES2013 -08, Jerry Ball, Director of Transportation and Environmental Services re: Tender Results for 2013. Page 2 of 285 Council Meeting Agenda - April 24, 2013. Page 10. REPORTS OF MUNICIPAL OFFICERS: 152 -168 m) Report No. TES2013 -09, Jerry Ball, Director of Transportation and Environmental Services re: Truck Usage on Line 7 North. 169 -171 n) Report No. CS2013 -6, Doug Irwin, Director of Corporate Services /Clerk re: Procedural By -Law Update [Refer to Item 15c)]. 11. REPORTS OF MEMBERS OF COUNCIL: 172 a) Mayor H.S. Hughes, correspondence received April 9, 2013 from Elaine Scott, Director Coldwater Canadiana Heritage Museum re: Heritage Day, Sunday, August 18, 2013. 12. CONSENT AGENDA: 173 -174 a) Announcements of Interest to the Public: 1. Carley Community Hall, Pancake Breakfast, Saturday, April 27, 2013, 9am to 11:00am, 396 Warminster Sideroad (North of Horseshoe Valley Road, between Lines 8 and 9 North). 2. Oro - Medonte Horticultural Society, Spring Plant Sale, Saturday, May 25, 2013, 10:OOam, Oro - Medonte Fairgrounds /Old Town Hall, Line 7 North and 15/16 Sideroad East. 175 -177 b) Minutes of Orillia & Area Physician Recruitment & Retention Committee meeting held on February 19, 2013. Staff Recommendation: Receive. 178 -182 c) Correspondence dated April 9, 2013 from Barrie Examiner and correspondence dated April 8, 2013 from Roy and Pat Hastings re: MNR Says Creating Partnership Key to Springwater Park's Future. Staff Recommendation: Receive. 183 -205 d) Clean Equipment Best Management Practices Workshop, Wednesday, May 1, 2013, 9:00am- 11:30am, Darlington Nuclear Information Centre. Staff Recommendation: Receive. 13. COMMUNICATIONS: 206 -209 a) Correspondence received April 10, 2013 from Cal Patterson, Warden, County of Simcoe re: 4th Annual Night at the Museum, Thursday, June 6, 2013 at the Simcoe County Museum, 7:00 p.m. 210 b) Correspondence dated April 12, 2013 from Susan Lang, Managing Director, Harbour Master, Port of Orillia re: Port of Orillia Opening Ceremonies, Thursday, May 9, 2013, 5:OOpm to 7:OOpm. 211 c) Correspondence from Ramara Chamber of Commerce re: Annual General Meeting and Business Awards, Thursday, May 16, 2013, 6:OOpm, Casino Rama - Anishnaabe Ballroom. Page 3 of 285 Council Meeting Agenda - April 24, 2013. Page 13. COMMUNICATIONS: 212 d) Correspondence dated April 17, 2013 from Sarah Huter, Marketing & Promotions Director, Mount St. Louis Moonstone, re: Request to Designate Tough Mudder Events as Municipal Significant Events, May 11 -12 and September 28 -29, 2013. 213 -216 e) Correspondence dated April 16, 2013 from Doug Dixon, Consultant Project Manager, McCormick Rankin re: Ministry of Transportation Request for Noise By -Law Exemption, Rehabilitation of 3 Bridges on Highway 11, Detail Design and Class Environmental Assessment (GWP 2155- 11 -00). 14. NOTICE OF MOTIONS: None. 15. BY -LAWS: 217 -220 a) By -Law No. 2013 -050 A By -law to authorize the Sale of Surplus Land Part of Lot 2, Range 2, (geographic Township of Oro), designated as Parts 1 and 2, Plan 51 R- 38590, Township of Oro - Medonte, County of Simcoe, being Part of PIN 58555 -0018 (LT). 221 -224 b) By -Law No. 2013 -052 A By -Law to Amend By -Law, 2012 -062, "A By -law of The Corporation of the Township of Oro - Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By -law) . 225 -247 c) By -Law No. 2013 -054 A By -law to Govern the Proceedings of Council and Committees /Technical Support Groups of Council in the Township of Oro - Medonte and to Repeal By- law No. 2011 -011. 248 -249 d) By -Law No. 2013 -055 A By -law to Assume and Establish Highways Within the Township of Oro - Medonte, Block 27, Plan M- 174, PIN 58523 -0406 (LT), Medonte; Township of Oro - Medonte. 250 -262 e) By -Law No. 2013 -056 A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Timothy Ferris and Cynthia Ferris described as lands as follows: Lot 2, Plan 51M -881, as in 58568 -0052 LT ROLL # 43- 46- 030 - 012 -42718 Township of Oro - Medonte, County of Simcoe. 263 -264 f) By -Law No. 2013 -057 A By -law to remove the Holding symbol on lands described as follows: Lot 2, Plan 51 M -881 Township of Oro - Medonte, County of Simcoe Roll # 4346- 030 - 012- 42718. Page 4 of 285 Page 265 -266 267 -268 Council Meeting Agenda - April 24, 2013. 15. BY -LAWS: g) By -Law No. 2013 -058 h) By -Law No. 2013 -059 A By -law to amend the zoning provisions which apply to lands within West Part of Lot 13, Concession 13, Township of Oro - Medonte by placing a Holding (H) Provision on the lands (Langman). A By -law to amend the zoning provisions which apply to lands within Lots 70 -72, Plan 798, Concession 8 (Former Township of Oro), 7 Symond Avenue, (Barb and Kris McKay 2013- ZBA -02). 269 -270 i) By -Law No. 2013 -060 A By -law to amend the zoning provisions on lands described as follows: Concession 8, North Part of Lot 8, 4128 Line 8 North, Township of Oro - Medonte, County of Simcoe, Roll # 4346- 020 -003- 04300. j) By -Law No. 2013 -061 A By -Law to Adopt Amendment No. 33, 3982 Highway 11 (Heidi's RV Campground) [to be distributed at meeting] - Deferred to May 1, 2013 meeting. k) By -Law No. 2013 -062 A By -Law for Zoning By -Law Amendment, 3982 Highway 11 (Heidi's RV Campground) [to be distributed at meeting] - Deferred to May 1, 2103 meeting. 271 -284 1) By -Law No. 2013 -063 A By -Law to execute a Site Plan Agreement with Travel Rite Property Corp (Hitch House), 1490 Highway 11 [to be distributed at meeting]. 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17. CLOSED SESSION ITEMS (UNFINISHED ITEMS): 18. CONFIRMATION BY -LAW: 285 a) By -Law No. 2013 -051 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, April 24, 2013. 19. ADJOURNMENT: a) Motion to Adjourn. Page 5 of 285 6a) Minutes of Council meeting held on Wednesday April 1... 1q 7'cserp )f -�i �•�i' lyrurrd Hrrirrr���, C.t.ririu� Fr�rurr Wednesday, April 10, 2013 THE TOWNSHIP OF ORO- MEDONTE REGULAR COUNCIL MEETING MINUTES Council Chambers 2010 - 2014 COUNCIL Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Kelly Meyer Councillor Marty Lancaster Councillor John Crawford Councillor Dwight Evans Regrets: Councillor Mel Coutanche`- TIME: 6:05 p.m. Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of Present: Finance /Treasurer /Deputy CAO; Doug Irwin, Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services; Jerry Ball, Director of Transportation and Environmental Services; Donna Hewitt, Director of Corporate & Strategic Initiatives; Shawn Binns, Director of Recreation and Community Services; Janette Teeter, Deputy Clerk Also Jackie Crocker, Calvin Crocker, David Birnie, Ann Truyens, Sandy Present: Agnew, Rick Jones, Doug Reid, Lisa Groves, Linda Groves, Wayne Rowbotham, Ann Budge CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. Page 1 of 17 Page 6 of 285 6a) Minutes of Council meeting held on Wednesday April 1... Council Meeting Minutes — April 10, 2013. 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. C130410 -1 Moved by Crawford, Seconded by Evans Motion No. C130410 -2 Moved by Hough, Seconded by Meyer Be it resolved that we do now go in Closed Session at 6:06 p.m. to discuss • acquisition /disposition of land; • personal matter affecting an identifiable individual; • litigation affecting the municipality. Carried. Page 2 of 17 Page 7 of 285 6a) Minutes of Council meeting held on Wednesday April 1... Council Meeting Minutes — April 10, 2013. b) Motion to Rise and Report. Motion No. C130410 -3 Moved by Evans, Seconded by Crawford Be it resolved that we do now Rise at 6:55 p.m. and Recess until 7:00 p.m. at which time we shall Report on the Closed Session Items 4: The following staff were present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of Finance /Treasurer /Deputy CAO; Doug Irwin, Director of Corporate Services /Clerk, Shawn Binns, Director of Recreation and Community Services; Donna Hewitt, Director of Corporate & Strategic Initiatives. Motion No. C130410 -4 Moved by Meyer, Seconded by Hough Be it resolved 1. That Confidential Report No. CS12013 -02 Shawn Binns, Director of Recreation and Community Services and Donna Hewitt, Director of Corporate and Strategic Initiatives, re: Acquisition /disposition of land (Nurse Practitioner Clinic) be received and adopted. 2. And That staff proceed as directed. Carried. Page 3 of 17 Page 8 of 285 6a) Minutes of Council meeting held on Wednesday April 1... Council Meeting Minutes — April 10, 2013. d) Andria Leigh, Director of Development Services re: Litigation affecting the municipality (County Official Plan Status Update). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services. Motion No. C130410 -5 Moved by Evans, Seconded by Crawford The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk. Motion No. C130410 -6 I Moved by Hough, Seconded by Meyer Be it resolved 1. That the confidential correspondence presented by Doug Irwin, Director of Corporate Services /Clerk, re: Personal matters about an identifiable individual (Heritage Committee Applications) be received. 2. That an Interview Committee consisting of Mayor Hughes and Councillors Coutanche and Crawford be established. 3. That staff contact the identified candidates for an interview. 4. And That the Interview Committee report back to Council. Carried. Page 4 of 17 Page 9 of 285 6a) Minutes of Council meeting held on Wednesday April 1... Council Meeting Minutes — April 10, 2013. Page 5 of 17 Page 10 of 285 6a) Minutes of Council meeting held on Wednesday April 1... Council Meeting Minutes — April 10, 2013. 6. MINUTES OF COUNCIL AND COMMITTEES: a) Minutes of Council meeting held on Wednesday, April 3, 2013. Motion No. C130410 -9 Moved by Evans, Seconded by Crawford Be it resolved that the draft minutes of the Recreation Technical Support Group meeting held on Thursday, March 28, 2013 be received. Carried. 7. RECOGNITION OF ACHI None. 8. PUE a) Township of Oro- Medonte, re: Proposed Building Permit Fee Schedule Revisions. Deputy Mayor Hough called the meeting to order at 7:08 p.m. and explained the public meeting has been called under the authority of the Building Code Act, Section 7(8), R.S.O. 1992 c.23 as amended, to obtain public comment with respect to proposed amendments to the Fees and Charges By -law. Notice of the Public Meeting was posted on the Township's website on March 20, 2013 and provided to the Orillia and Barrie Construction Associations on March 20, 2013. Page 6of17 Page 11 of 285 6a) Minutes of Council meeting held on Wednesday April 1... Council Meeting Minutes — April 10, 2013. The following correspondence was received at the meeting: None. Andria Leigh, Director of Development Services, explained the purpose and effect of the proposed By -law. A PowerPoint presentation was presented. The following public persons offered verbal comments with respect to the proposed amendment: None. Deputy Mayor Hough advised that no additional deputations to Council will be permitted with respect to the proposed amendment. A digital recording of the meeting is available for review through the Township's website. There being no further comments or q 9. DEPUTATIONS: a) Lisa Groves, Burl's Creek Fai "Municipally Significant ". Motion No. C130410 -11 the meeting adjourned at 7:12 p.m. rk, re to Designate 2013 Events as 7 Moved by Crawford, Seconded by Lan Be it resolved 1. That the information presented by Lisa Groves, Burl's Creek Family Event Park, re: Request to Designate 2013 Events as "Municipally Significant" be received. 2. That the Council of the Township of Oro - Medonte designates the • Spring Barrie Automotive Flea Market to be held on June 6, 7, 8 and 9, 2013; • Big Rig Show and Shine to be held on June 22 and 23, 2013; and • Fall Barrie Automotive Flea Market to be held on September 5, 6, 7 and 8, 2013; at Burl's Creek Family Event Park to be "municipally significant" events. 3. And that Burl's Creek Family Event Park be advised accordingly, under the Mayor's signature, to assist them in their application to the Alcohol Gaming Commission of Ontario. Carried. Page 7of17 Page 12 of 285 6a) Minutes of Council meeting held on Wednesday April 1... Council Meeting Minutes — April 10, 2013. 10. REPORTS OF MUNICIPAL OFFICERS: a) Report No. CS12013 -01, Donna Hewitt, Director Corporate & Strategic Initiatives and Shawn Binns, Director of Recreation and Community Services, re: Tourism Simcoe County — Oro - Medonte Cycling Pilot Project Update. Motion No. C130410 -12 Be it resolved w w- 1. That Report No. RC2013 -07, Shawn Binns, Director Recreation & Community Services, re: Hawkestone and Area Community Association Volunteer Day, Soap Box Derby — Request for Exemption By -Law 2006 -38 be received and adopted. 2. That the Hawkestone and Area Community Association provide proof of $5,000,000 public liability insurance naming the Township of Oro - Medonte as additional insured of as per provision 3 of By -law 2006 -38. 3. That an exemption to By -Law No 2006 -38 be granted to the Hawkestone and Area Community Association to hold the Volunteer Day Celebrations, Soap Box Derby on Saturday April 20, 2013 upon receipt of proof of insurance. 4. That Line 11 South, from Ridge Road to Cedarbrook Crescent, be temporarily closed on April 20, 2013 from 12:00 p.m. to 3:00 p.m. inclusively. 5. That the Hawkestone and Area Community Association be granted permission to utilize Township temporary barricades on April 20, 2013. 6. And That the Hawkestone and Area Community Association and Director of Transportation and Environmental Services be notified of Council's decision under the Director of Recreation and Community Services' signature. Carried. Page 8 of 17 Page 13 of 285 6a) Minutes of Council meeting held on Wednesday April 1... Page 14 of 285 6a) Minutes of Council meeting held on Wednesday April 1... Council Meeting Minutes — April 10, 2013. e) Report No. DS2013 -014, Andria Leigh, Director of Development Services, re: Zoning By- law Amendment 2012- ZBA -15 (Roger and Heather Kerslake). Motion No. C130410 -16 Moved by Lancaster, Seconded by Meyer Page 10 of 17 Page 15 of 285 6a) Minutes of Council meeting held on Wednesday April 1... Council Meeting Minutes — April 10, 2013. g) Report No. DS2013 -016, Andria Leigh, Director of Development Services, re: Implementation of Holding Provision — Condition of Consent 2012 -B -34 (Horne). Motion No. C130410 -18 Moved by Meyer, Seconded by Lancaster Be it resolved 1. That Report No. DS2013 -016, Andria Leigh, Director of Development Services, re: Implementation of Holding Provision — Condition of Consent 2012 -B -34 (Horne) be received and adopted. 2. That Schedule 'A13' to Zoning By -law 97 -95, as amended, is hereby further amended by adding a Holding Provision to the land located in West Part of Lot 13, Concession 13, 945 Line 12 North, in the former geographic Township of Oro, now in the Township of Oro - Medonte, from the Agricultural /Rural (A/RU) and Mineral Aggregate Resources Two (MAR2) Zones to the Agricultural /Rural Hold (A/RU(H)) and Mineral Aggregate Resources Two Hold (MAR2(H)) Zones. 3. That the Clerk bring forward the appropriate By -Law for Council's consideration. 4. And That applicant be advised of Council's decision under the Director of Development Services' signature. ' Carried. Page 11 of 17 Page 16 of 285 6a) Minutes of Council meeting held on Wednesday April 1... Council Meeting Minutes — April 10, 2013. i) Report No. DS2013 -019, Andria Leigh, Director of Development Services, re: Mike Mills Official Plan Amendment - 2012- OPA -03 and By -law 2013 -049 - A By -law to Adopt An Amendment to the Official Plan of the Township of Oro - Medonte OPA No. 32 (Mike Mills) [to be distributed at the meeting][Refer to Item 15h)]. Motion No. C130410 -20 Moved by Lancaster, Seconded by Meyer Be it resolved 1. That Report No. DS2013 -019, Andria Leigh, Director of Development Services, re: Official Plan Amendment Application 2012- OPA -02 for Mike Mills, Part of Lot 20, Concession 8, (Oro), municipally known as 97 Line 7 North, Township of Oro - Medonte, be received and adopted. 2. That Official Plan Application 2012- OPA -02, Part of Lot 20, Concession 8, (Oro), Township of Oro - Medonte that would serve to redesignate the subject lands from "Highway 11 Special Policy" and "Agricultural" to "Oro Centre Office /Industrial" on Schedule E of the Official Plan be approved. 3. That the appropriate Zoning By -law be brought forward for Council's consideration with the required Holding (H) Provision, not to be removed until such time as the appropriate Site Plan Agreement has been entered into. 4. That the Clerk bring forward the necessary Official Plan Amendment from "Highway 11 Special Policy" and "Agricultural" to "Oro Centre — Office /Industrial" for Council's consideration. 5. And That the applicant be advised of Council's decision under the Director of Development Services' signature. Carried. 11. REPORTS OF MEMBERS OF COUNCIL: None. Page 12 of 17 Page 17 of 285 6a) Minutes of Council meeting held on Wednesday April 1... Council Meeting Minutes — April 10, 2013. 12. CONSENT AGENDA: a) Announcements of Interest to the Public • Concert by Anne Walker, Coulson Church, May 25, 2013 at 7:00 p.m. b) World Autism Day - Blue Jays Superfan - http: / /www.cbc.ca/ news /canada /story /2013 /04/03 /jays -stub. html Staff Recommendation: Receive. Motion No. C130410 -21 Moved by Evans, Seconded by Crawford A# 13. COMMUNICATIONS: \N%4hNhh, Carried. a) Correspondence dated March 27, 2013 from Murray A. Greaves, re: Request for Exemption to By -Law No. 2009 -171, Being a By -law to License and to Regulate Refreshment Vehicles [Deferred from the April 3, 2013 meeting]. Motion No. C130410 -22 a Moved by Meyer, Seconded by Lancaster Be it resolved 1. That the correspondence dated March 27, 2013 from Murray A. Greaves, re: Request for Exemption to By -Law No. 2009 -171, Being a By -law to License and to Regulate Refreshment Vehicles be received. 2. That the request for an exemption to Section 5.11 of By -law No. 2009 -171 be denied. 3. That Mr. Greaves be encouraged to submit the appropriate rezoning application to permit the operation of a Refreshment Vehicle on the subject lands. 4. And that the applicant be advised of Council's decision under the Director of Corporate Services /Clerk's signature. Defeated. Page 13 of 17 Page 18 of 285 6a) Minutes of Council meeting held on Wednesday April 1... Council Meeting Minutes — April 10, 2013. Motion No. C130410 -23 Moved by Crawford, Seconded by Lancaster Motion No. C130410 -24 Moved by Meyer, Seconded by Lancaster Be it resolved that the correspondence dated April 2, 2013 from David Birnie and correspondence dated April 4, 2013 from Ralph Hayes, re: Moving of Hydro Line on Line 4 be received. Carried. Page 14 of 17 Page 19 of 285 6a) Minutes of Council meeting held on Wednesday April 1... Council Meeting Minutes — April 10, 2013. 14. NOTICE OF MOTIONS: None. 15. BY -LAWS: a) By -Law No. 2013 -041: A By -law to amend the zoning provisions which apply to lands within Part of Lot 1, Concession 10 (Former Township of Oro), 3270 Line 10 North (Roger and Heather Kerslake 2012- ZBA -15). b) By -Law No. 2013 -042: A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Democrat Maplewood Limited described as lands as follows: Lot 96, Plan 51 M -957, as in 58533 -0320 LT ROLL # 4346- 010 - 003 -26596 TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE. c) By -Law No. 2013 -043: A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Democrat Maplewood Limited described as lands as follows: Lot 118, Plan 51 M -957, as in 58533 -0342 LT ROLL # 4346- 010 - 003 -26618 TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE;, d) By -Law No. 2013 -044: A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Democrat Maplewood Limited described as lands as follows: Lot 95, Plan 51 M -957, as in 58533 -0319 LT ROLL # 4346- 010 - 003 -26618 TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE. e) By -Law No. 2013 -045: A By -law to remove the Holding symbol On lands described as follows: Lot 96, Plan 51 M -957 Township of Oro - Medonte, County of Simcoe Roll # 4346- 010 - 003 - 26596. f) By -Law No. 2013 -046: A By -law to remove the Holding symbol On lands described as follows: Lot 118, Plan 51 M -957 Township of Oro - Medonte, County of Simcoe Roll # 4346- 010 - 003 - 26618. g) By -Law No. 2013 -047: A By -law to remove the Holding symbol On lands described as follows: Lot 95, Plan 51 M -957 Township of Oro - Medonte, County of Simcoe Roll # 4346- 010 - 003 - 26618. h) By -Law No. 2013 -049: A By -law to Adopt An Amendment to the Official Plan of the Township of Oro - Medonte OPA No. 32 (Mike Mills) [To be distributed at the meeting]. Page 15 of 17 Page 20 of 285 6a) Minutes of Council meeting held on Wednesday April 1... Council Meeting Minutes — April 10, 2013. Motion No. C130410 -25 Moved by Crawford, Seconded by Evans Be it resolved that a) By -Law No. 2013 -041 A By -law to amend the zoning provisions which apply to lands within Part of Lot 1, Concession 10 (Former Township of Oro), 3270 Line 10 North (Roger and Heather Kerslake 2012- ZBA -15). b) By -Law No. 2013 -042 A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Democrat Maplewood Limited described as lands as follows: Lot 96, Plan 51 M -957, as in 58533 -0320 LT ROLL # 4346- 010 - 003 -26596 TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE. c) By -Law No. 2013 -043 A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Democrat Maplewood Limited described as lands as follows: Lot 118, Plan 51 M -957, as in 58533 -0342 LT ROLL # 4346- 010 - 003 -26618 TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE. d) By -Law No. 2013 -044 A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Democrat Maplewood Limited described as lands as follows: Lot 95, Plan 51 M -957, as in 58533 -0319 LT ROLL # 4346- 010 - 003 -26618 TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE. e) By -Law No. 2013 -045 A By -law to remove the Holding symbol On lands described as follows: Lot 96, Plan 51 M -957 Township of Oro - Medonte, County of Simcoe Roll #4346- 010- 003 - 26596. f) By -Law No. 2013 -046 A By -law to remove the Holding symbol On lands described as follows: Lot 118, Plan 51 M -957 Township of Oro - Medonte, County of Simcoe Roll #4346- 010- 003 - 26618. g) By -Law No. 2013 -047 A By -law to remove the Holding symbol On lands described as follows: Lot 95, Plan 51 M -957 Township of Oro - Medonte, County of Simcoe Roll #4346- 010- 003 - 26618. h) By -Law No. 2013 -049 A By -law to Adopt An Amendment to the Official Plan of the Township of Oro - Medonte OPA No. 32 (Mike Mills). be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 16 of 17 Page 21 of 285 6a) Minutes of Council meeting held on Wednesday April 1... Council Meeting Minutes — April 10, 2013. 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17. CLOSED SESSION ITEMS (UNFINISHED ITEMS): None. Be it resolved that By -Law No. 2013 -048, being a by -law to confirm the proceedings of the Council meeting held on Wednesday, April 10, 2013 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 19. ADJOURNMEN a) Motion to Adjourn. Motion No. C130410- Moved by Evans, Seconded by Crawford Be it resolved that we do now adjourn at 8:00 p.m. 09 Mayor, H.S. Hughes Clerk, J. Douglas Irwin Carried. Page 17 of 17 Page 22 of 285 6b) Minutes of Committee of Adjustment meeting held on T... �n lrip n-��r Prond Hrritqe. Cxri�iu�* Frrra�ra Thursday, April 18, 2013 THE TOWNSHIP OF ORO- MEDONTE COMMITTEE OF ADJUSTMENT MEETING MINUTES Council Chambers TIME: 10:08 a.m. Scott Macpherson assumed the Chair and called the meeting to order. 2. ADOPTION OF THE AGENDA: a) Motion to Adopt the Agenda. Motion No. CA130418 -1 Moved by Tupling, Seconded by Johnson It is recommended that the agenda for the Committee of Adjustment meeting of Thursday, April 18, 2013 be received and adopted. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. 4. ADOPTION OF MINUTES: a) Minutes of the Committee of Adjustment meeting held on Thursday, March 21, 2013. Motion No. CA130418 -2 Moved by Hastings, Seconded by Chappell It is recommended that the minutes of the Committee of Adjustment meeting of Thursday, March 21, 2013 be adopted as printed and circulated. Page 1 of 11 Page 23 of 285 6b) Minutes of Committee of Adjustment meeting held on T... Committee of Adjustment Meeting Minutes — April 18, 2013. Carried. 5. PUBLIC MEETINGS: a) 2013 -B -05 (William & Sharon Pottage), 4398 Line 4 North, Concession 4, Lot 8 (Former Township of Medonte), Application for a technical severance to re- create two agricultural parcels to correct a situation where two lots have merged on title. William & Sharon Pottage, applicants, were present. Carried. Page 2 of 11 Page 24 of 285 6b) Minutes of Committee of Adjustment meeting held on T... Committee of Adjustment Meeting Minutes — April 18, 2013. b) 2013 -A -01 (Kim Gavine), 1473 Mount St Louis Road West, Concession 2, Lot 55, Application for relief from setbacks from limits of Environmental Protection (EP) Zone for an addition. Kim Gavine and Simao Lauzeiro, applicants, were present. Garry Kumpula, adjacent property owner, reviewed the concerns noted in his correspondence provided to the Committee. Motion No. CA130418 -4 Moved by Tupling, Seconded by Chappell AO 1. That notwithstanding the provisions of Section 5.28 of Zoning By -law 97 -95, as amended, the setbacks for the proposed dwelling be in conformity with the dimensions as set out on the application and sketches submitted and approved by the Committee; 2. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by 1) pinning the footing and 2) verifying in writing prior to pouring of the foundation by way of survey /real property report that the proposed single detached dwelling has a main floor area of approximately 139.4 square metres (1500 square feet) detached accessory building. That the setbacks for the proposed 1 '/2 storey single detached dwelling be in conformity with the dimensions as set out on the application and sketches submitted and approved by the Committee located within the Environmental Protection (EP) Zone; 3. That the applicant obtain any permits and /or approvals required, from the Nottawasaga Valley Conservation Authority; and 4. That the appropriate zoning certificate and building permit be obtained from the Township only after the Committee's decision becomes final and binding, as provided by the Planning Act R.S.O. 1990, c.P. 13. Carried. Page 3 of 11 Page 25 of 285 6b) Minutes of Committee of Adjustment meeting held on T... Committee of Adjustment Meeting Minutes — April 18, 2013. c) 2013 -B -06 (Terrence Clark & Kimberley Ann MacDonald), 1672 Old Barrie Road West, Concession 3, Part Lot 10 (Former Township of Oro), Application to permit the creation of a new lot by way of severance, for a residence surplus to a farming operation as a result of farm consolidation. Terrence Clark, applicant, was present. Motion No. CA130418 -5 Moved by Hastings, Seconded by Johnson It is recommended that the Committee of Adjustment grants provisional consent to Application 2013 -B -06, for the severance of a residence surplus to a farming operation as a result of farm consolidation, subject to the following conditions: 2. 3. 4. 5. 6. 7. Page 4 of 11 Page 26 of 285 6b) Minutes of Committee of Adjustment meeting held on T... Committee of Adjustment Meeting Minutes — April 18, 2013. d) 2013 -A -15 (Randy & Marlene Langstaff), 419 Line 11 South, Concession 12, North Part Lot 23 (Former Township of Oro), Application for relief from Setbacks from Limits of Environmental Protection (EP) Zone. Randy Langstaff, applicant, was present. Motion No. CA130418 -6 Moved by Johnson, Seconded by Tupling It is recommended that the Committee of Adjustment approves Variance Application 2013 -A -15, specifically, to permit a 35.04 square metre (377 square foot) detached garage within 8.0 metres (26.2 feet) from the boundary of an Environmental Protection (EP) Zone, subject to the following conditions: 2. 0 4. That, notwithstanding Section 5.28 of Zoning By -law 97 -95, the proposed detached garage shall otherwise comply with all other applicable provisions of the Zoning By- Law; That the buildings and structures on the property be substantially and proportionally in conformity with the dimensions as set out on the application and sketches submitted and approved by the Committee; That the applicant obtain any permits and /or approvals required, from the Lake Simcoe Region Conservation Authority; and That the appropriate zoning certificate and building permit be obtained from the Township only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13. Carried. Page 5 of 11 Page 27 of 285 6b) Minutes of Committee of Adjustment meeting held on T... Committee of Adjustment Meeting Minutes — April 18, 2013. e) 2013 -A -16 (Peter Warder), 4829 Line 11 North, Concession 12, Part Lot 11 (Former Township of Medonte), Application for relief from Setbacks from Limits of Environmental Protection (EP) Zone. Wanda Myles Warder, applicant's spouse, was present on behalf of the applicant. Motion No. CA130418 -7 Moved by Hastings, Seconded by Chappell It is recommended that the Committee of Adjustment approves Variance Application 2013 -A -16, specifically, to permit an addition to an existing dwelling consisting of a 73 square metre (240 square foot) screened in sunroom and 26.8 square metre (288 square foot) shed as to be located within the Environmental Protection (EP) Zone, subject to the following conditions: A W1 2. 3. Page 6of11 Page 28 of 285 6b) Minutes of Committee of Adjustment meeting held on T... Committee of Adjustment Meeting Minutes — April 18, 2013. f) 2013 -A -17 (Randy & Lori Wuensch), 863 Ridge Road West, Lot 26, 51 R -3096, Part 5, Concession 5 (Former Township of Oro), Application for relief from Maximum Height and Maximum Floor Area. Randy Wuensch, applicant, was present. Pete Mulder, neighbour, noted his support for the application. Motion No. CA130418 -8 Moved by Tupling, Seconded by Johnson At It is recommended that the Committee of Adjustment approves Variance Application 2013 -A -17, specifically, to permit a detached garage with a maximum height of 5.12 metres and a maximum floor are of 167.69 square metres, subject to the following conditions: NW 1. That, notwithstanding Section 5.1.4 and 5.1.6 of Zoning By -law 97 -95, as amended, the proposed detached accessory building, shall otherwise comply with all other applicable provisions of the Zoning By -Law; 2. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by verifying, in writing by way of survey or real property report, that the detached accessory building will not exceed a floor area of approximately 167.69 square metres and a height of 5.12 metres above the established grade. 3. That the buildings and structures on the property be substantially and proportionally in conformity with the dimensions as set out on the application and sketches submitted and approved by the Committee; and 4. That the appropriate zoning certificate and building permit be obtained from the Township only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13. Carried. Page 7 of 11 Page 29 of 285 6b) Minutes of Committee of Adjustment meeting held on T... Committee of Adjustment Meeting Minutes — April 18, 2013. g) 2013 -A -18 (Wayne & Christine Lambert), 11 Palm Beach Road, Concession 10, Plan 863, Lot 4, Application for relief from Minimum Required Interior Side Yard. Wayne Lambert, applicant, was present. Vicki Palmer, neighbour, reviewed her concerns noted in her correspondences dated April 10, 2013 and April 2013. Motion No. CA130418 -9 Moved by Tupling, Seconded by Johnson It is recommended that the Committee of Adjustment approves Variance Application 2013 -A -18, specifically, to permit a minimum interior side yard setback of 2.0 metres, subject to the following conditions: Page 8of11 Page 30 of 285 6b) Minutes of Committee of Adjustment meeting held on T... Page 31 of 285 6b) Minutes of Committee of Adjustment meeting held on T... Committee of Adjustment Meeting Minutes — April 18, 2013. i) 2013 -A -20 (Steve Graves), 1479 Line 1 South, Lot 1, Concession 1, Application for relief from Maximum Height. Motion No. CA130418 -11 Moved by Tupling, Seconded by Hastings It is recommended that the Committee of Adjustment approves Variance Application 2013 -A -20, specifically, to permit a maximum height for a detached garage of 5.4 metres, subject to the following conditions: 1. That, notwithstanding Section 5.1.4 of Zoning By -law 97 -95, the proposed detached accessory building, shall otherwise comply with all other applicable provisions of the Zoning By -Law; 2. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision that the detached accessory building shall possess a height of no more than 5.4 metres above finished grade; 3. That the location and size of the proposed detached garage be in substantially conformity with the dimensions as set out on the application and sketches submitted and approved by the Committee; 4. That the applicant obtain any permits and /or approvals required, from the Lake Simcoe Region Conservation Authority; and 5. That the appropriate zoning certificate and building permit be obtained from the Township only after the Committee's decision becomes final and binding, as provided by the Planning Act R.S.O. 1990, c.P. 13. Carried. Page 10 of 11 Page 32 of 285 6b) Minutes of Committee of Adjustment meeting held on T... Committee of Adjustment Meeting Minutes — April 18, 2013. 6. NEW BUSINESS: None. 7. NOTICE OF MOTION: None. 8. NEXT MEETING DATE: Thursday, May 16, 2013 at 10:00 a.m. 9. ADJOURNMENT: a) Motion to Adjourn. Motion No. CA130418 -12 Moved by Tupling, Seconded by Johnsor It is recommended that we do now adjour 0100 V Scott Macpherson, Chair Carried. -ia Leigh, Secretary Treasurer Page 11 of 11 Page 33 of 285 9a) 7:00 p.m. David Birnie, re: Hydro Line Relocation, ... Page 34 of 285 REQUEST FOR DEPUTATION BEFORE COUNCIUCOMMITTEE Any written or electronic submissions and background information for consideration by Council /Committee must be submitted to the Clerk by 4:30 pm on the Wednesday of the week prior to the preferred meeting. Electronic submissions should be submitted in Microsoft PowerPoint /Microsoft Word format. u Preferred Meeting and Date: P 02 I am requesting deputation to speak: a) Kon my own behalf; or b) ❑ on behalf of a group / organization / association, if b), please state name of group/ organization /association below. would like to use: ❑ projector ❑ laptop Name(s) of Speaker(s) A deputation wishing to appear before Council /Committee shall be limited to no more than two (2) speakers with a total speaking time of not more than ten (10) minutes. ID AV') A )�,-rr Subject of Presentation Please describe below, the subject matter of the requested presentation in sufficient detail, to provide the Township a means to determine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that provide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Council's Mandate. Please note, if you intend to include handouts or a presentation using electronic devices, one (1) copy of any electronic presentation and fifteen (15) hard copies of the presentation including any handouts and are to be delivered to the Clerk's Office in accordance with the guidelines for Deputations / outlined in the Township's Procedural By -law. aDelegations !7 /Zo %OI/F dQ�/Oc4179/� 11N1. l7t! j,/, ,u �S�IA /JJadCx C.a� Reason why this presentation is important to Council and to the municipality: JtiA,RMA�ifls/ J✓D! 70 A G V I& CS�� Date of Request: L fl 13 Signature(s) of Speaker(s):ty L Address: Telephone: _ Fax: Email: Note: Additional material may be circulated / presented at the time of the deputation. Scheduling will be at the discretion of the Clerk, and will be confirmed. There are no guarantees that by requesting a certain date(s) your deputation will be accepted, as prior commitments may make it necessary to schedule an alternate date suggested by the Clerk. Personal information on this form is collected under the legal authority of the Municipal Act, S.O. 2001, c.25 as amended. The information is collected and maintained for the purpose of creating a record that is available to the general public pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Clerk's Office, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario, LOL 2X0. 01/2011 Page 34 of 285 v m co cn O N 00 (T ��rsfaI I R +�, hi ` S"1 V1Ch'Je�IENt�EN! — S /h! 1'DN �`i �X tilC lsS 1 1J} ���ha IOiIIA�r c — rThF> J IIfJ'� 1-�7 v10; o l � 1'Ro�CSF_ d v CD CD O v D CD 2 0 r CD X CD O n v O 9a) 7:00 p.m. David Birnie, re: Hydro Line Relocation, ... 'YJR0 / L 7N1_ IJ /lv oC l3 F� �� ralJ OAF J) WIA Aydlzo rat ) ,E 5 >�f j0 CAJ�ol I'A' A d4Cc �hA A A 5 ��owll�r� Wn�rl: 1N ) 1 MvS� FyT T�ti yE/�iL A >; J>z J's V o MV n IV) A% YVA ke f 10 w iN PA �.T JO )17A 1N JA 1i✓1= $ � >rTc� , Wh� tu111 � �awi'yn� 1= d1.3AQ' d,4w�A 11 1'AP1N) A % ��� 190 M1:�t 1�S O �pW>�i j�►�/,� o � Why �( i"�c L'�l'JE'NS1:" o � ThL S��lin T!►�2M � %)ydleo / okofo5)/vV j c ro5 5 1A x IaOad p4Y2 W.A. Q�a 11E fERAi5 )ORDF,Tl?j, ? %f f,?Fr5 AXE tAh js°5111-- why �ll�:f rf,r =� wow ©� /y ®'F AAA 7�v Tc�"mov 3 �lan�r f11 =kS Anjr_ f n, or ,r. hvk �� niti'H� i`rhr -s FarrAoll'"J AAV� �o y AE R/ii.v,Ed Y ydnd A10 d A v,'OLI d vA,, A «v lzd,� j to n , 13 9 I% J�y )4 4, o lv iA r- F4 tf )) ydrn T 1s pvr )' .7 15 �0 , �� A.I F s ivys P11 4A j � /+ -r' BASF �1r r0 /i✓q6 �ic� y� fzinb�nt✓e Page 36 of 285 lvbf S�A /Ni y� 01W RE W1&g1r 1j b E r w )"D 4)Z 0 U 1;1'� � l y ,E'A ft WIA Aydlzo rat ) ,E 5 >�f j0 CAJ�ol I'A' A d4Cc �hA A A 5 ��owll�r� Wn�rl: 1N ) 1 MvS� FyT T�ti yE/�iL A >; J>z J's V o MV n IV) A% YVA ke f 10 w iN PA �.T JO )17A 1N JA 1i✓1= $ � >rTc� , Wh� tu111 � �awi'yn� 1= d1.3AQ' d,4w�A 11 1'AP1N) A % ��� 190 M1:�t 1�S O �pW>�i j�►�/,� o � Why �( i"�c L'�l'JE'NS1:" o � ThL S��lin T!►�2M � %)ydleo / okofo5)/vV j c ro5 5 1A x IaOad p4Y2 W.A. Q�a 11E fERAi5 )ORDF,Tl?j, ? %f f,?Fr5 AXE tAh js°5111-- why �ll�:f rf,r =� wow ©� /y ®'F AAA 7�v Tc�"mov 3 �lan�r f11 =kS Anjr_ f n, or ,r. hvk �� niti'H� i`rhr -s FarrAoll'"J AAV� �o y AE R/ii.v,Ed Y ydnd A10 d A v,'OLI d vA,, A «v lzd,� j to n , 13 9 I% J�y )4 4, o lv iA r- F4 tf )) ydrn T 1s pvr )' .7 15 �0 , �� A.I F s ivys P11 4A j � /+ -r' BASF �1r r0 /i✓q6 �ic� y� fzinb�nt✓e Page 36 of 285 9b) 7:10 p.m. Jacqueline Crocker, re: Hydro Line on Lin... 18 Apr 13 11:14a Crocker Contracting 7054877874 REQUEST FOR DEPUTATION BEFORE COUNCIUCOMMITTE lhvad lrv,iu4', e.: <; irrny r=.u.,.. kny written or electronic submissions and background information for consideration by CouncillCommittee must be submitted to the clerk by 4:30 pm on the Wednesday of the week prior to the preferred meeting. Electronic submissions should be submitted in Microsoft PowerPoint /Microsoft Word format. l' 3referred Meeting and Date: �ACX.7 ci:)CUY1G [� � \" ;g= a amsting deputation to speak ,, zony own behal €; or 3) ❑ on behalf of a group J organization J association, if b), please state name of group/ organization /association below. would like to use: ❑ projector ❑ laptop Vama(s) of Speaker(s) A deputation wishing to appear before Council /Committee shall be limited to no more than two (2) speakers tudh a total spea ing time of not more than tan (10) minutes. Ce C Lt . 1 fl r— � � 0 C-Y, e f– Subject of Presentation please describe below, the subject matter of the requested presentation in sufficient detail, to provide the Township a means to ietermine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that )rovide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Council's Mandate. Please note, if you intend to include handouts or a presentation using electronic devices, one (1) copy of any electronic presentation and fifteen (15) hard copies of the presentation including any handouts and are to he delivered to the Clerk's Office in ,ccordance with the guidelines for Deputations/Delegations outlined in the Township's Procedural Ey -law. 6 e- Ki, a 1 D 11 n C o Y l Li r\c- yJ N o c4-)-) season y this presentation is important to Cqunoil and to the municip j he. i5�Ue t 5 atlr � fie. Ct UnGt, and )ate of iignatu lddress 'elephone: Email: lots: Additional material may be circulated 1 presented at the time of the deputation. Scheduling will beat the discretion of the Clerk, nd will be confirmed. There are no guarantees that by requesting a certain dates) yourdeputation will be accepted, as prior ornmitments may make it necessary to schedule an alternate date suggested by the Clerk. ersonal information on this four is collected under the legal authority of the Municipal Act, S.O. 2001, 0.25 as amended. The information is oollected Id maintained for the purpose of creating a retortd that is available to the general public pursuant to section 27 of the Municipal Freedom of Information Id Protection of Privacy Act Questions about this collection should be directed to the Clerk's Office, The Corporation of the Township of Ora - Medonte, 18 Line 7 South, Box 500, Oro, Ontario. LOL 2X0. 0112011 P.1 Page 37 of 285 9b) 7:10 p.m. Jacqueline Crocker, re: Hydro Line on Lin... Wednesday April 24, 2013 Township of Oro - Medonte Town Council Re: A conflict of interest regarding the relocation of a Hydro One power line We are very concerned about an apparent conflict of interest regarding the relocation of a Hydro One power line. Mr. Tim Ferris (Superintendent - Station Services for Hydro One) owns the property across the road from us, here after referred to as the West Side of Concession 4. At the present time the Hydro One line runs through Mr Ferris's front yard as it has since 1951. When Mr. Ferris purchased this property three years ago, he purchased it with a hydro easement. Mr. Ferris does not live at this location, he has rented it out to several tenants in the three years he has owned the property located at: 1296 Line 4 North, Shanty Bay On The proposal is to upgrade the Hydro One line to service a solar farm just up the road and move the line to the township right of way. Hydro One has cleared all of the trees on the West Side of Concession 4 along the existing line from Highway 11 through until the half way point of Mr. Ferris's 50 acre property. We were informed that Mr. Ferris made it clear to his fellow Hydro One employees he does not want anymore trees cut at the front of his property, in an effort to accommodate Mr. Ferris, Hydro One is proposing to move the Hydro One line to the East side of Concession 4 to avoid damaging the aesthetics of Mr. Ferris's property, which has been for sale on Kijiji for most of a year. We were informed by Troy Dowswell of Hydro One that Mr. Ferris is trying to do a rent to own on the property, and Troy had Mr. Ferris's tenants into his office at Hydro One to discuss the Hydro Line and they do not want the Hydro line on their side of the road either. We feel Hydro One is pressuring Jerry Ball the Director of Transportation and Environmental Services for the Township of Oro - Medonte to make the decision to move the line to the East side of Concession 4 to front on the Birnie and Crocker properties. We can not see any necessity to move the Hydro One line to our side of the road allowance. In our last meeting with Troy Dowswell we asked him why they are crossing the road with the existing line. He advised us that we do not understand how hard it is to design a hydro line and they have already spent thousands of dollars to design the line on the East side and they would like to save SunEdison the owner of the Solar Farm money. We do not think this being handled fairly or in a way that reflects well on Hydro One. Regards, The Birnie's and The Crocker's Page 38 of 285 m w 0 N 00 cn co Q L L n � `V T -T CD C) 0 0 T7 `V iM l< 0_ 0 r 5' CD r 5' m 0 0 N 00 cn co Q L L n T� `D -T CD C) 0 0 T7 `D iM l< 0_ 0 r 5' CD r 5' m 0 N 00 cn co Q L L n � `V T -T CD C) 0 0 T7 `V iM l< 0_ 0 r 5' CD r 5' m N O N 00 cn cfl Q L L n T� `D -T CD C) O 0 T7 `D iM l< 0- O r 5' CD r 5' m w 0 N 00 cn co Q L L n � `V T -T CD C) 0 0 T7 `V iM l< 0_ 0 r 5' CD r 5' m 0 N 00 cn co Q L L n � `V T -T CD C) 0 0 T7 `V iM l< 0_ 0 r 5' CD r 5' m cn 0 N 00 cn �F Q L L n T� /n T�' `CD C) 0 0 T7 `V iM l< 0_ 0 r 5' CD r 5' m rn 0 N 00 cn co Q L L n � `V T -T CD C) 0 0 T7 `V iM l< 0_ 0 r 5' CD r 5' m 0 N 00 cn co Q L L n � `V T -T CD C) 0 0 T7 `V iM l< 0_ 0 r 5' CD r 5' m 00 0 N 00 cn co Q L L n � `V T -T CD C) 0 0 T7 `V iM l< 0_ 0 r 5' CD r 5' m 0 N 00 cn co Q L L n � `V T -T CD C) 0 0 T7 `V iM l< 0_ 0 r 5' CD r 5' m cn 0 0 N 00 cn co Q L L n T� `D -T CD C) 0 0 T7 `D iM l< 0_ 0 r 5' CD r 5' m cn 0 N 00 cn co Q L L n � `V T -T CD C) 0 0 T7 `V iM l< 0_ 0 r 5' CD r 5' 10a) Report No. F12013 -9, Paul Gravelle, Director of Fin... Toumship ©, f REPORT fW!?% -✓ Proud Heritage, Exciting Future Report No. FI 2013 -09 To: Council Prepared By: Janice MacDonald Meeting Date: April 24, 2013 Subject: Statement of Accounts - March 31, 2013 Motion # AC00747 Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Onlyx It is recommended that: 1. Report No. FI 2013 -09 be received for information only. 2. The accounts for the month of March 2013 totalling $ 6,232,324.33 are received. BACKGROUND: Following is the statement of accounts for the month of March. Cheque Registers: Batch No. Date Amount AC00747 March 06, 2013 344,760.96 AC00752 March 13, 2013 5,014,615.13 AQ00526 March 14, 2013 1,250.24 AC00753 March 20, 2013 158,768.13 - AQ00527 March 21, 2013 16,950.00 AC00754 March 27, 2013 421,365.90 $ 5,957,710.36 FINANCE April 24, 2013 Report No. FI 2013 -09 Page 1 of 3 Page 52 of 285 10a) Report No. F12013 -9, Paul Gravelle, Director of Fin... Payroll: PR00756 March 9, 2013 131,047.78 PR00759 March 23, 2013 134,010.55 $ 265,058.33 Credit Card Registers: AE00535 March 26, 2013 1,271.25 AE00536 March 26, 2013 519.74 AE00537 March 26, 2013 1,098.75 AE00538 March 26, 2013 1,658.44 AE00539 March 26, 2013 1,595.35 AE00540 March 26, 2013 116.09 AE00541 March 26, 2013 3,296.02 $ 9,555.64 Total: $ 6,232,324.33 ANALYSIS: Not Applicable. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: Not Applicable. POLICIES /LEGISLATION: Not Applicable. CORPORATE STRATEGIC GOALS: FINANCE April 24, 2013 Report No. FI 2013 -09 Page 2 of 3 Page 53 of 285 10a) Report No. F12013 -9, Paul Gravelle, Director of Fin... Not Applicable. CONSULTATIONS: Not Applicable. ATTACHMENTS: Cheque Registers — under separate cover. CONCLUSION: That the accounts for the month of March are received. Respectfully submitted: Janice acDonald, Accounting Clerk C.A.O. Approval / Comments: FINANCE Report No. FI 2013 -09 April 24, 2013 Page 3 of 3 Page 54 of 285 10b) Report No. F12013 -10, Paul Gravelle, Director of Fi... Z'v j REPORT t� Proud Heritage, Exciting Future Report No. F12013 -10 To: Council Prepared By: Paul Gravelle Meeting Date: April 24, 2013 Subject: Ontario Municipal Partnership fund Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. Report No. F12013 -10 be received and adopted. 2. The 2010 OMPF Final Reconciliation payment in the amount of $170,100 be transferred to the Reserve for Policing Costs. BACKGROUND: The municipality receives an annual Ontario Municipal Partnership allocation based on data available at that time. An annual final reconciliation is made based on actual data for the applicable year. The municipality recently received the final reconciliation for 2010. Please note that the 2012 Provincial budget stipulated that 2010 would be the final year for which a final reconciliation would occur. ANALYSIS: Please find attached the 2010 Final Reconciliation Allocation Notice and the original 2010 Allocation Notice. The municipality will be receiving a 2010 OMPF Final Reconciliation payment of $170,100. As detailed on the notices, this payment is due to an increase in the Police Services grant from $49,400 to $219,500. Actual policing costs were $191 per household compared to the original estimate of $159 per household. FINANCE Report No. F12013 -10 April.24, 2013 Page 1 of 3 Page 55 of 285 10b) Report No. F12013 -10, Paul Gravelle, Director of Fi... The increased allocation is calculated as follows: $32 (difference in per household cost) x.50 x 10,693 (# of households) As Council is aware, policing costs are expected to increase in 2014 by 8.75 %. Measures have been taken in the 2012 and 2013 budget to mitigate the impact of this expected increase. Transferring the 2010 final reconciliation payment to the Reserve for Policing Costs would allow the municipality to further mitigate the expected increase. The balance of the reserve is presently $157,441. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: As discussed above POLICIES /LEGISLATION: None CORPORATE STRATEGIC GOALS: Sustainability Financial Stewardship CONSULTATIONS: None ATTACHMENTS: OMPF 2010 Final Allocation Notice OMPF 2010 Allocation Notice CONCLUSION: The 2010 OMPF Final Reconciliation payment should be transferred to the Reserve for Policing Costs. Respectfully submitte P A Paul Gravelle Director of Finance/Treasurer FINANCE April 24, 2013 Report No. F12013 -10 Page 2 of 3 Page 56 of 285 10b) Report No. F12013 -10, Paul Gravelle, Director of Fi... SMT Approval / Comments: I C.A.O. Approval / Comments: FINANCE Report No. F12013 -10 April 24, 2013 Page 3 of 3 Page 57 of 285 10b) Report No. F12013 -10, Paul Gravelle, Director of Fi... 2010 FINAL REICQLNCILIATVR������ Ontario Municipal Partnership Fund (OMPF) rV__ Final 2010 Allocation Notice t)�'Ontario Township of Oro - Medonte 70621 County of Simcoe 2010 Htahllahts for the TOwnshio of Oro- Medonte • The Township of Oro- Medonte's 2010 announced OMPF allocation totalled $1,717,600. • This exceeds the Township of Oro - Medonte's 2009 OMPF by $52,600, and payments received underthe previous program In 2004 by $1,717,600. • In addition, the Township of Oro- Madonte will recelve a 2010 OMPF reconciliation payment of $170,100 based on final 2010 OMPF cost data A. Sum of OMPF Grant Components -Reconciled $1,887,700 1. Social Programs Grant a. Assessment Threshold Component _ b. Income Threshold Component _ 2. Equalization Grant a. Assessment Equalization Component _ b. Farmland and Managed Forest Component _ 3. Northam and Rural Communities Grant a. Rural Communities Component $1,668,200 b. Northern Communities Component _ c. Northern and Rural Social Programs Component _ J. Stabilization Component _ 4. Police Services Grant $219,500 B. Transitional Assistance _ IC1. 2010 Announced Total Allocation (Line C of 2010 Allocation Notice) $1,717,600 C2. 2010 OMPF Final Reconciliation Payment (Equal to Amount Line A Plus Line B exceeds Line Cl) $170,100 D. Announced Upper -Tier 2010 Social Assistance Beneflt Program Uplcads The estimated total benefit of 2010 provincial uploads for the County of Simcoe is $9,367,000. E. Other Ongoing Provincial Support 1. 2010 Public Health Net Benefit _ F. Key OMPF Data Inputs 2010 Announced 2010 Reconciled %Change 1. Total Municipal Soclal Program Costs 2. Households 3. Total Assessment per Household 4. Policing Costs per Household 5. Rural and Small Community Measure _ 10,693 $285,683 $159 10D.0% _ 10,593 $285,683 $191 100.0% 20.0 Issued: April 2013 Page 58 of 285 10b) Report No. F12013 -10, Paul Gravelle, Director of Fi... Ontario Municipal Partnership Fund (OMPF) 2010 Allocation Notice Township of Oro - Medonte County of Simcoe Ontario 70621 2010 Highlights for the Township of Oro - Medonte • All municipalities within the County of Simcoa will benefit from the phased upload of Ontario Disability Support Program (ODSP) and Ontario Works (OW) benefit costs commencing In 2010. This builds on the province's previous uploads of Ontarlo Drug Benefits (ODB) and the administration component of ODSP. - The removal of these costs will benefit all taxpayers within the County. The estimated total benefit of 2010 provincial uploads for the County is $8,643,700. • The Township of Oro- Medonte's 2010 OMPF totals $1,717,600. - This exceeds the 2009 OMPF by $52,600 and the 2004 CRF payments by $1,717,600. A. Sum of OMPF Grant Components $1,717,600 1. Social Programs Grant The estimated total benefit of 2010 provincial uploads for the County of Simcoe is $8,643,700. a. Assessment Threshold Component _ b. Income Threshold Component - 2. Equalization Grant 1. 2010 Estimated Public Health Net Benefit a. Assessment Equalization Component _ b. Farmland and Managed Forest Component _ 3. Northern and Rural Communities Grant 1. Total Municipal Social Program Costs 2. Households 3. Total Assessment per Household 4. Policing Costs per Household 5. Rural and Small Community Measure a. Rural Communities Component $1,668,200 b. Northern Communities Component _ c. Northern and Rural Social Programs Component _ d. Stabilization Component _ 4. Police Services Grant $49,400 B. Trans ltionai Assistance - C. Total 2010 OMPF Funding (Line A+ Line B) $1,717,600 D. Upper -Tier 2010 Social Assistance Benefit Program Uploads The estimated total benefit of 2010 provincial uploads for the County of Simcoe is $8,643,700. E. Other Ongoing Provincial Support 1. 2010 Estimated Public Health Net Benefit _ F. Key OMPF Data Inputs 2010 Release 1. Total Municipal Social Program Costs 2. Households 3. Total Assessment per Household 4. Policing Costs per Household 5. Rural and Small Community Measure _ 10,693 $285,683 $159 100.0% Iswed: December 2009 Page 59 of 285 10c) Report No. RC2013 -8, Shawn Binns, Director of Recre... Township of REPORT Proud Heritage, Exciting Future Report No. To: Prepared By: Council Shawn Binns, Director of RC 2013 -08 Recreation and Community Services and Janette Teeter, Deputy Clerk Meeting Date: Subject: Motion # April 24, 2013 Township Draft Policy, re: Grant/Subsidy Requests from Community Organizations Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action N For Information Only It is recommended: 1. That report RC2013 -08, Township Draft Policy, re: Grant /Subsidy Requests from Community Organizations be received and adopted; 2. And that the draft policy re: Grant/Subsidy Requests from Community Organizations be adopted and numbered accordingly. BACKGROUND: At the December 12, 2012 Council meeting, Council requested that staff develop, and bring back for Council's consideration, a Township Policy for requests for grants /subsidies. ANALYSIS: The Township's current practice requires individuals or groups seeking consideration for a grant or subsidy to complete a Grant/SubsidyApplication (Attachment #1) which is forwarded to Council for consideration. While the practice has been effective at providing support to beneficial community initiatives and programs, it provides limited parameters to ensure the community benefits received in return for municipal resources are optimized. Recreation and Community Services April 24, 2013 Report No. RC2013 -08 Page 1 of 3 Page 60 of 285 10c) Report No. RC2013 -8, Shawn Binns, Director of Recre... The purpose of this report is to present a draft policy (Attachment #2) that will establish parameters that will continue to support community programs and initiatives offered through community service organizations while optimizing the use of limited municipal resources. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: There are no direct financial implications resulting from the recommended policy. Each year, as part of the Township's annual budget, Council will establish the budget allocation to be made available for the Grants /Subsidies. For the current year and the preceding three years (2013 -2010) Council has adopted the grants /subsidies budget allocation in the amount of $16,000. The Township's grant/subsidy account detail for the last three years is attached as (Attachment #3). POLICIES /LEGISLATION: • Municipal Act, 2001, S.O. c.25, as amended CORPORATE STRATEGIC GOALS: • Quality of Life • Service Excellence • External Relations • Financial Stewardship CONSULTATIONS: • Policy review - surrounding municipalities ATTACHMENTS: Attachment 1 - Township's Application for Grant/Subsidy. Attachment 2 — Draft Policy. Attachment 3 — Municipal Donations /Grants Account Details for 2012, 2011, 2010 Recreation and Community Services Report No. RC2013 -08 April 24, 2013 Page 2 of 3 Page 61 of 285 10c) Report No. RC2013 -8, Shawn Binns, Director of Recre... CONCLUSION: It is recommended that the draft policy re: Grant /Subsidy Requests from Community Organizations be adopted and numbered accordingly. Respectfully submitted: Shawn Binns Janette Teeter Director, Recreation and Community Services Deputy Clerk C.A.O. Approval / Comments: -1 -� Recreation and Community Services Report No. RC2013 -08 April 24, 2013 Page 3 of 3 Page 62 of 285 10c) Report No. RC2013 -8, Shawn Binns, Director of Recre... au (DQ(D THE CORPORATION OF THE 148 Line 7 S., Box 100 Oro, Ontario LOL 2X0 TOWNSHIP Phone (705) 487 -2171 Fax (705) 487 -0133 www.oro - medonte.ca APPLICATION FOR GRANT /SUBSIDY Instructions: In order to process the application on fields including Appendix "A" financial information must be completed Note: Grants /Subsidies are not automatically renewed annually PART A - ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name Address City Prov. Postal Code Contact Telephone E -mail Fax PART B - ORGANIZATION GENERAL INFORMATION Number of Out of Town Membership Fee Members Residents If Applicable Geographic Area Date Served Formed Outline the mission, purpose and objectives of your organization. Page 63 of 285 10c) Report No. RC2013 -8, Shawn Binns, Director of Recre... Type of Organization (i.e. Registered Charity, Non - Profit Organization, no status, etc.) and registration number if applicable. Indicate the products / services / benefits provided to the Township of Oro - Medonte by your organization: # of individuals served: PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A ") PART C — DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant Subsidy Amount Requested: Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). Page 64 of 285 10c) Report No. RC2013 -8, Shawn Binns, Director of Recre... Previous grants /subsidies from the Township? Amount Requested: Amount Approved: $ PART D - SIGNATURE OF AUTHORIZED OFFICIAL(S) Name & Position Name & Position For office use only Approved: Amount $ NOTE: Year of Request: Year of Approval: Date: Date: Denied: Date: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet (and attach more if required) to complete the information requested on the Grant/Subsidy Application Form. Page 65 of 285 10c) Report No. RC2013 -8, Shawn Binns, Director of Recre... ORGANIZATION NAME: CURRENT FISCAL YEAR: Year: REVENUE: Source: Amount: TOTAL: EXPENDITURES: Item: Amount: TOTAL: SUMMARY: Surplus or deficit from previous year: Revenue Sub Total Minus Expenditures BALANCE: APPENDIX "A" FINANCIAL INFORMATION NEXT YEAR PROPOSED: Year: REVENUE: Source: Amount: TOTAL EXPENDITURES: Item: IC01101 i SUMMARY: Surplus or deficit from previous year: Revenue Sub Total Minus Exp. Expenditures BALANCE: Amount: Signature: Date: Page 66 of 285 10c) Report No. RC2013 -8, Shawn Binns, Director of Recre... CST t Proud Heritage, Exciting Future kl�XC"41tW4V * ^41� Policy Statement The provision of grants /subsidies or municipal resources, demonstrates CoMrtcil's commitment to working with local Non - Profit, Charitable and Community Based Volunteer organizations who provide beneficial programs and servtgps to Oro - Medonte residents. At the same time, limited resources impact the Township's ability tc 'support all groups, organizations and specific requests. The purpose of this policy is to outline parameters for community requests for grants /subsidies or Township resources to optimize limited municipal resources and the benefits to the community. Policy On an annual�basis, all qualifying grant applications will be submitted for the approval of the Township Councti. Any grant application, received prior to October 1, will be considered for approval and inclusiin in the W for the following year as specified within this policy. Each year, an amount will lie established, within the annual budget, for the grant/subsidy application. Distribution of the funds will be dependent on the number of applications and the amount requested. Applications received after October 1St may be granted consideration pending the availability of allocated funding. Page 1 of 3 Page 67 of 285 10c) Report No. RC2013 -8, Shawn Binns, Director of Recre... Types of Financial Assistance Financial assistance includes requests for monetary contribution, as well as municipal resources, outlined as follows: • Use of a municipally owned facility (rental fee - waived /reduced); • Municipal staff support (expertise) for an event (wages - waived /reduced); • Use of municipally owned equipment (rental fee - waived /reduced); and • Use of municipally owned materials (rental fee - waived /reduced). Eligibility Criteria An applicant must meet the following general criteria in order to a considered for a grant/subsidy from the Township: • Local Non - Profit, Charitable and Community✓ Based Volunteer organizations that have been in existence for a minimum of (1 ) year end demonstrate local community support, efficient use of resources, and sound business practices; • Groups or organizations must clearly demonstrate community benefits; • Groups or organizations must have volunteer boardsjht hold regular meetings and the majority of the membership must reside within the Township; • Do not use the Township's financial assistance to provide:` rits and /or funds to other groups or organizations; • Are able to demonstrate they have sufficient resources to be able to deliver the services and programs for which funding is being sought; Terms and Coriditiors • The applicant organizat onj within the current year, must spend any grant funding on the sole purp+> a for which it was awarded.. • Any unused portion of a grant remains the property of the Township of Oro - Medonte. If any unused portion, has already been paid to the recipient, it shall be repaid by the recipient upon request from the Township. • The recipient shall repay th Whole or any part of the grant, as determined by the Township, if the recipient: - Ceases operations; - Ceases to operate as a non - profit organization; - Has knowingly provided false information in its application; - Uses funds for purposes not approved by Council; or - Breaches any of these terms and conditions. - Receives or fails to disclose additional sources of public funding awarded for the intent of the application made to the Township. • Funding will not be provided for accumulated deficits or funding shortfalls of any organization. • The term of a grant/subsidy shall be for one year only unless Council has endorsed a multi -year commitment. Page 2of3 Page 68 of 285 10c) Report No. RC2013 -8, Shawn Binns, Director of Recre... Renewals are not automatic, nor are any increase in funds, for expansion or other reasons. Grant recipients will be notified, in writing, of the grant amount approved following Council approval of the Township's annual budget or specific request. Ineligible Applicants Contributions will not be made for the following purposes: • Any group or organization, charitable or otherwise, which;,;$ located outside the geographical area of the Township and does not provide a direct service to the Township residents; • Applicants who are requesting grant or subsidy as their primary funding source; • Any group or organization, charitable or otherwise, which includes public or private fundraising or canvassing as part of their mandate; • Where other identifiable funding sources may be available; • Individuals; • For profit organizations; • Organizations supporting political or religious activities; • Operating expenses of any group or organization; • Discriminatory or activities which are contrary to the policies of the Township. While Council will consider_ requests for contribution, there is no guarantee that a request will be approved. Further, Council will retain the right to make the final decision on both the overall funding allocation and the allocation of municipal resources. Council reserves the option to impose additional criteria and /or reporting as it deems necessary in order to ensure public accountability for the use of Township funds. When a non- qualifying group or organization is attempting to schedule a deputation /delegation to a Council /Committee meeting for the purpose of requesting a grant, subsidy, or munigipal resources, staff shall advise the related representative of the policy and deny the deputation /delegation request in accordance with this policy. Application Process • The link to the "Application for Grant/Subsidy" is available through the Township's website. • All grant applications shall be directed to the Director of Recreation and Community Services on or before October 1 for the following year to ensure they are incorporated in the annual budget process. • Applications, including all attachments, are copied on the public Council agenda. • Only one grant request per organization will be considered. • All applications shall be submitted on the Township's "Application for Grant/Subsidy' and completed in full. • Further information and /or clarification may be required. Page 3 of 3 Page 69 of 285 10c) Report No. RC2013 -8, Shawn Binns, Director of Recre... Account Details Township of Oro - Medonte Account 1 -65- 651 - 224 -700 Municipal Donations /Grants Type Expense Fund 1 OPERATING Tax None Department 65 COUNCIL Rebate None Sub -dept 651 COUNCIL Resp. Level Treasury Activity 224 GRANTS /DONATIONS Retired ❑ Tag 700 MUNICIPAL DONATIONS ( GRANTS) Paid Committed Balance Budget Unallocated 16,000.00 0.00 16,000 00 16,000.00 0.001 Transactions Description _ _ Debit Credit Balance 2/29/2012 AP00808 2012 Grant 500.00 500.00 Oro Agricultural Society Cheque: B043655 2/2912012 AP00808 2012 Grant 250.00 750.00 Gift of Life Garden Cheque: B043638 2/29/2012 AP00808 2012 Grant 2,000.00 2,750.00 Oro- Medonte Horticultural Society Cheque: B043657 2/29/2012 AP00808 2012 Grant 250.00 3,000.00 Couchiching Jubilee House Cheque: 8043625 2/29/2012 AP00808 2012 Grant 2,500.00 5,500.00 Oro Station Community Hall Cheque: B043658 2/29/2012 AP00808 2012 Grant 500.00 6,000.00 Telecare Orillia Distress Centre Cheque: B043667 2/29/2012 AP00808 2012 Grant 200.00 6,200.00 Crime Stoppers Cheque: B043627 2/29/2012 AP00808 2012 Grant 200.00 6,400.00 Coldwater & District Agricultural Cheque: B043624 2/29/2012 AP00808 2012 Grant 500.00 6,900.00 Orillia Museum of Art & History Cheque: 8043654 2/29/2012 AP00808 2012 Grant 2,500.00 9,400.00 Rugby Community Hall Cheque: B043662 3/7/2012 AP00809 2012 Grant 100.00 9,500.00 Ontario 9 -1 -1- Advisory Board Cheque: B043722 3/14/2012 AP00810 2012 Grant 500.00 10,000.00 Orillia Laser Tag Cheque: B043810 4/512012 JE02056 12 -190 fee waived permit 3094 1,560.00 11,560.00 4/512012 JE02056 12 -191 fee waived permit 3166 1,526.00 13,086.00 8/9/2012 JE02108 12 -571 fee waived # 3180 320.00 13,406.00 9/12/2012 AP00838 2012 Remembrance Day Services 500.00 13,906.00 Hawkestone Women's Institute Cheque: B045500 9/25/2012 JE02130 12 -699 ck #43655(17144 staledated 500.00 13,406.00 10/24/2012 AP00844 re -issue 2012 grant/donation 500.00 13,906.00 Oro Agricultural Society Cheque: B045935 12/7/2012 JE02162 12 - -944 grant concession stand 1,000.00 14,906.00 12/12/2012 AP00851 Grant per Motion C121128 -21 1,094,00 16,000.00 Burhanpuri<ar, Vivek Cheque: B046457 12131/2012 AP00853 MayaBurhanpurkar - Grant 1,094.00 17,094.00 Students on Ice Cheque: B046707 12131/2012 JEC2175 12 -1040 cancel ck #46457 wrong vendor 1,094.00 16,000.00 17,594.00 1,594.00 Monday February 11, 2013 12:53:09 PM (pgravelie) Page 1 of 1 Page 70 of 285 10c) Report No. RC2013 -8, Shawn Binns, Director of Recre... Account Details Township of Oro - Medonte ..... .. -- .__._ -._ — .......... _ - - -- Account 1 -65- 651 -224 -700 Municipal Donations /Grants Type Expense Fund 1 OPERATING Tax None Department 65 COUNCIL Rebate None Sub -dept 651 COUNCIL Resp. Level Treasury Activity 224 GRANTS /DONATIONS Retired U Tag 700 MUNICIPAL DONATIONS ( GRANTS) Paid Committed Balance 2011 grant/donation Budget Unallocated Couchiching Jubilee House Cheque: 16,231.50 0.00 16,23150 5/25/2011 AP00763 16,000.00 (231.50)' _ Transactions Telecare Orillia Distress Centre Cheque: B040999 Description 2011 grant/donation Debit Credit Balance 2/9/2011 41300747 Oro Pee Wee AE Team B040963 200.00 200.00 Monday February 11, 2013 12:53:34 PM (pgravelle) 200.00 400.00 200.00 200.00 101.50 98.50 716.00 814.50 177.00 991.50 2,000.00 2,991.50 350.00 3,341.50 100.00 3,441.50 200.00 3,641.50 2,000.00 5,641.50 1,000.00 6;641.50 500.00 Oro - Medonte Minor Sports Association 200.00 Cheque: B040010 2/912011 A000466 Oro Peewee AE Team /donation 2,000.00 Oro Minor Hockey Peewee AE European Tour Cheque: 8040039 2/11/2011 JE01861 11 -064 cancel ck # 40010 3/18/2011 JE01877 11 -134 subsidy unused # 2599 3/18/2011 JE01 B77 11 -136 fee waived # 2903 3/18/2011 JE01877 11 -137 fee waived # 2856 5/25/2011 AP00763 2011 grant/donation Rugby Community Hall Cheque: 8040993 5/25/2011 AP00763 2011 grant/donation Couchiching Jubilee House Cheque: B040966 5/25/2011 AP00763 2011 grant/donation Telecare Orillia Distress Centre Cheque: B040999 5/25/2011 AP00763 2011 grant/donation Coldwater &.District Agricultural Cheque: B040963 5/25/2011 AP00763 2011 grant/donation Oro Station Community Hall Cheque: B040990 5/25/2011 AP00763 2011 grant/donation The Images Thanksgiving Studio Tour Cheque: B041001 5/25/2011 AP00763 2011 grant/donation Oro Agricultural Society Cheque: 8040987 5/25/2011 AP00763 2011 grant/donation Crime Stoppers Cheque: B040967 5/25/2011 AP00763 2011 grant/donation Hospice Simcoe Cheque: B040975 5/2512011 AP00763 2011 grant/donation Oro- Medonte Horticultural Society Cheque: B040989 7/3112011 JE01921 11 -510 #2724 subsidy not used 8/5/2011 JE01923 11 -514 fees waived #2822 &2825 9/28/2011 AP00782 Remembrance Day Service Guthrie Women's Institute Cheque: B042150 9/30/2011 JE01949 11 -677 fees waived 2942 11/17/2011 JE01965 11 -799 fees waived - Permit 2748 11/17/2011 JE01965 11 -801 fees waived # 2928 Monday February 11, 2013 12:53:34 PM (pgravelle) 200.00 400.00 200.00 200.00 101.50 98.50 716.00 814.50 177.00 991.50 2,000.00 2,991.50 350.00 3,341.50 100.00 3,441.50 200.00 3,641.50 2,000.00 5,641.50 1,000.00 6;641.50 500.00 7,141.50 200.00 7,341.50. 500.00 7,841.50 2,000.00 9,841.50 270.00 9,571.50 3,805.00 13,376.50 500.00 13,876.50 55.00 13,931.50 2,000.00 15,931.50 300.00 16,231.50 16,803.00 571.50 Page 1 of 1 Page 71 of 285 10c) Report No. RC2013 -8, Shawn Binns, Director of Recre... Account Details Account 1-65-651-224-700 Type Expense Tax None Rebate None Resp. Level Treasury Retired ❑ Municipal Donations /Grants Paid Committed 19,214.50 0.00 Transactions 2/3/2010 AP00680 2/3/2010 AP00680 2/3/2010 AP00680 2/3/2010 AP00680 2/3/2010 AP00680 2/3/2010 AP00680 2/3/2010 AP00680 2/3/2010 AP00680 2/3/2010 AP00680 2/3/2010 AP00680 2/3/2010 AP00680 3/2612010 JE01692 6/30/2010 JE01746 6/3012010 JE01746 6/3012010 JE01746 6/30/2010 JE01746 6130/2010 JE01746 6130/2010 JE01746 6/30!2010 JE01746 6/30/2010 JE01746 7/28/2010 AP00708 10/14/2010 AP00722 10/27/2010 JE01790 12/3112010 JE01822 12/31/2010 J E011322 2010 grant/donation Glide's Club Barrie.Ontario Cheque: 8036269 2010 grant/donation Coldwater & District Agricultural Cheque: B036261 2010 granUdonation Telecare Orillia Distress Centre Cheque: B036311 2010 grant/donation Couchiching Jubilee House Cheque: B036262 2010 grant/donation Rugby Community Hall Cheque: 8036306 2010 grant/donation Hospice Simcoe Cheque: B036272 2010 granUdonation Oro - Medonte Minor Sports Association Cheque: 8036291 2010 grant/donation Oro Agricultural Society Cheque: B036289 2010 grant/donation Oro Station Hall Cheque: B036292 2010 grant/donation Oro- Medonte Horticultural Society Cheque: B036290 2010 granUdonation Crime Stoppers Cheque: 8036263 10 -175 fee waived orillia snowmodile 10 -534 fees waived # 2393 10 -535 fees waived # 2599 10 -536 fees waived # 2484 10 -537 fees waived # 2524 10 -538 fees waived # 2674 10 -539 fees waived # 2710 10 -540 fees waived # 2724 10 -544 w/o be] # 2629 donation /contribution to MMS Ontario Good Roads Association Cheque: B038018 Crown Hill Women's Group Cheque:, 8038737 10 -878 unused subsidy permit 2484 10 -1138 Permit 2771 -fees waived 10 -1139 Permit 2861 -fees waived Township of Oro - Medonte Fund 1 OPERATING Department 65 COUNCIL Sub -dept 651 COUNCIL Activity 224 GRANTS /DONATIONS Tag 700 MUNICIPAL DONATIONS ( GRANTS) Balance Budget Unallocated 19,214.50 16,000.00 (3,214.50) Debit Credit Balance 200.00 200.00 Monday February 11, 2013 12:54:05 PM (pgravelle) 200.00 100.00 350.00 2,000.00 500.00 2,000.00 500.00 2,000.00 2,000.00 200.00 500.00 1,505.00 1,613.50 2,436.00 390.00 264.00 432.00 270.00 577.50 1,000.00 500.00 236.00 743.50 324.00 20,028.00 813.50 400.00 500.00 850.00 2,850.00 3,350.00 5,350.00 5,850.00 7,850.00 9,850.00 10,050.00 10,550.00 12,055.00 13,668.50 16,104.50 16,494.50 16,758.50 17,190.50 17,460.50 16,883.00 17,883.00 18,383.00 18,147.00 18,890.50 19,214.50 Page f of 1 Page 72 of 285 10d) Report No. RC2013 -9, Shawn Binns, Director of Recre... 'Township of REPORT (��r" x-I Proud Heritage, Exciting Future Report No. To: Prepared By: Council Shawn Binns, Director of RC 2013 -09 Recreation and Community Services Meeting Date: Subject: Motion # April 24, 2013 Strategic Facility Plan Implementation Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended: 1. That report RC2013 -09, Strategic Facility Plan Implementation be received and adopted; 2. The staff be authorized to complete the detailed design for the lifecycle and state of repair renovation (Option 1) for the Oro - Medonte Community Arena and proceed to public tender; 3. That staff draft a terms of reference for the Horseshoe Valley Corridor Community Centre roundtable for Council's consideration; 4. And that staff bring forward a long term capital plan which includes a capital reserve allocation to address the renewal of Oro - Medonte Community Arena at the end of its lifecycle. In 2008, Council approved the development of a Strategic Facility Plan to prepare a sustainable twenty year plan for the provision of Recreation and Community facilities. The Comprehensive Strategic Facility Plan prepared by the team of the Rethink Group, AECOM Architects Canada Ltd and the Tourism Company researched and evaluated most types of leisure facilities offering recommendations aligned to broad time frames, looking out twenty years. The plan was prepared to act as the guiding framework for decision making related to recreation services. It builds upon and integrates individual provision strategies that have been developed for each type of facility. Key elements and themes include: measures to reduce deficiencies; consolidation and clustering of some facilities to improve efficiency and effectiveness; establishing the three - tiered hierarchy of parks and facilities (local, community and township- wide /regional) as the basis of service delivery; encouraging partnerships and strategic alliances with other public entities, and the non - profit and commercial sectors; and gradually and steadily Recreation and Community Services April 24, 2013 Report No. RC2013 -09 Page 1 of 7 Page 73 of 285 10d) Report No. RC2013 -9, Shawn Binns, Director of Recre... increasing the direct and indirect role of the Municipality in the provision of leisure services, including an increased emphasis on leisure interests that are growing in popularity. Fundamental to the Strategic Facility Plan are the Planning and Provision Principles, which provide the philosophical foundation and key policy direction. The principles also provide a "litmus test" to help evaluate decisions under consideration. The Strategy is based on assumptions about growth and development, as well as trends in leisure demand that is monitored over time. If conditions change, unexpected opportunities arise and /or development proceeds differently than anticipated, the Strategy will then be adjusted in response. For this reason, flexibility is a cornerstone of the strategy. Chapter 6 of the plan reviewed the feasibility of a new Multi -Use Recreation Facility to be located on the Guthrie recreational lands. This section contains also contains pro - forma operating budgets and well as capital cost estimates for both extending the life of the existing Oro - Medonte Community Arena and new construction. At the Council meeting of April 7, 2010 Council received the Strategic Facility Plan "to be used as a framework for guiding decisions for the provision of recreation services ". Subsequently, at its meeting of November 23, 2011 Council received staff report RC2011 -21 Strategic Facility Plan Implementation which provided an analysis of two options available for the renewal of the Oro - Medonte Community Arena, specifically: 1) Continue to invest the current facility for the next twenty years. 2) Construct a new, modern expanded single pad arena with functional improvements and provisions for increased space to meet new and anticipated programming needs /uses. The report further reviewed the costs /benefit and associated advantages and disadvantages of both options to determine a preferred option. While the option to construct a new facility would be the preferred option the current fiscal challenges, lack of external funding and partnership opportunities, the ability to sere the entire Township and the capital requirements to address the Township's future infrastructure needs rendered this option unfeasible. In 2012 staff engaged AECOM Canada to develop preliminary concept designs for the rejuvenation of the Oro - Medonte Community Arena. In the fourth quarter of 2012 a meeting was held with arena stakeholders to solicit input on considerations for the renovation project. This input along with the Township's objectives (outlined below) was used to prepare two options. • Extend lifespan 20+ years • Make the best use of limited capital $ • Capitalize on external grants and funding • Increase operating /facility efficiencies • Meet current and future community needs • Improve aesthetics and functionality Recreation and Community Services April 24, 2013 Report No. RC2013 -09 Page 2 of 7 Page 74 of 285 10d) Report No. RC2013 -9, Shawn Binns, Director of Recre... • Improve accessibility • Maximize use • Design for future scaling The first option (Option 1) addresses the facility lifecycle and state of repair while capitalizing on opportunities for building efficiencies. The scope of the renovation includes: Maintain existing building envelope Lifecycle renewal o Mechanical Systems — Convert from electric /oil to natural gas o Plumbing o Electrical (where required) o Plant o Finishes and Fixtures o Flat roof above dressing rooms o Rink floor and dasher boards o Paint structural steel o New Low E- Ceiling o Protective netting o Doors, Windows where appropriate Sanitary (Septic) Building system efficiency o Plant o Insulation added where appropriate o Gas conversion — HVAC, Hot Water Tanks o Weather- stripping etc. Functional improvements • Olympia room relocated to rear of building (address H &S issue) • Addition of parks storage area • More open lobby Accessibility o Barrier free washrooms in lobby o Accessible stalls in dressing room 1 and 2 Banquet Hall — Windows, Millwork, Floors Dressing rooms • Reconfigured — approximately same size as existing (interior reconfigured — most cost effective method) • Shower stalls • Entry off of the corridor (allows enlarged hallway 2m from 1.5m and avoids clutter H &S) • Area for stick storage Recreation and Community Services Report No. RC2013 -09 April 24, 2013 Page 3 of 7 Page 75 of 285 10d) Report No. RC2013 -9, Shawn Binns, Director of Recre... Estimated expense: $2,200,000 (2.2 Million) which has been allocated in the 2013 capital budget and funded through reserves and development charges ($500,000) and debenture ($1,700,000) amortized over 10 years. The second option (Option 2) addresses lifecycle components in addition to considerations for functional improvements. The scope of the renovation includes: Lifecycle and functional improvements o All lifecycle and improvements previously identified c Rink and players benches shifted to the NE o Newly constructed SW portion of building o Greater efficiencies — new construction o Increased accessibility • Two large barrier free dressing rooms (for use for public skating) Functional improvements o New entrance (allowing for two entrances) o Reconfigured lobby and dressing rooms (enlarged) o Multi- purpose room relocated to ground floor o Enlarged lobby o Concession relocated to lobby o Warm viewing and improved spectating o Public area more welcoming and contained on one side of building o New Olympia and parks storage area o New ball diamond — relocation of upper diamond Estimated expenses: $4,500,000 (4.5 Million) funded through development charges and reserves ($500,000) and debenture ($4,000,000) Both options were presented to Council as part of the 2013 budget deliberations with a review of the advantages /disadvantages of both options (see attachment 1). Recognizing a need for further input and investigation Council deferred a decision on the matter to seek additional public input and analysis. The aim of this report is to provide an update on the input received and additional analysis which has occurred to seek direction from Council on the long term capital plan and implementation of the Strategic Facility Plan. ANALYSIS: To solicit community input two community information sessions were held on February 5t" and 7t ". In addition, information panels and input stations were set up at the Arena for the month of February. Approximately 35 responses were received (distributed under separate cover). Interestingly, the feedback did not lean towards a preferred option but rather was scattered from everything to "doing the bare minimum" to "building a new twin pad facility". However, despite these divergent opinions there was a general Recreation and Community Services April 24, 2013 Report No. RC2013 -09 Page 4 of 7 Page 76 of 285 10d) Report No. RC2013 -9, Shawn Binns, Director of Recre... consensus that the Arena is an important community facility and that is should be maintained for its intended purpose. Two additional considerations were brought forward through the feedback received. Oro Minor Hockey requested that consideration be given to extend the length of the pad by fifteen feet (15') to achieve the standard NHL size (most arenas are 200'x 85'). The estimated cost to extend the pad would be approximately $400,000 and could be added as a provisional item in both options. Several other requests suggested replacing the proposed multi - purpose space with an elementary school size gymnasium which would support further community programming options. The estimated additional cost for this is in estimated to be in the order of $500,000. Recognizing the significance of the investment with both options and the limitations of municipal resources available for community facilities the Strategic Facility Plan should be used as a guiding document. The plan recognizes the Horseshoe Valley Corridor as a growth area and specifically recommends that a 3000 ft2 — 5000 ft2 be constructed along the Horseshoe Valley corridor in the future. Since the completion of the plan in 2010, this need and priority has been compounded by the recent closures of a number of community facilities (Warminster Community Hall, Indian Park Recreation Centre, Pine Ridge Ski Club, Ian Beard Room and Craighurst Community Hall). The long term capital plan has been prepared with this consideration and the Township has been collecting development charges accordingly. Specifically, the long term capital plan endorsed by Council includes a $300,000 allocation for land acquisition in 2013 and a $1,850,000 expenditure to construct a facility in 2017. This long term plan was prepared on the basis of maximizing the benefits to the entire community while recognizing the needs for other municipal infrastructure and dealing with the uncertainty. The implication of this is that should Council consider option 2 for the arena, one of three things would need to occur: the Township either need to raise taxes, debenture an additional $2,300,000 ($2.3 Million) or defer the construction of community facility along the Horseshoe Valley corridor. As identified in the 2013 budget deliberation the arena renovation can be postponed to start following "ice out" in 2014. Short term repairs have and will be undertaken to ensure the facility can remain operational for additional season. However, staff requires direction to begin the detailed design and procurement process to complete the project in the short window when the ice is out from April — August 2014. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: See above POLICIES /LEGISLATION: Strategic Facility Plan 2010 Recreation and Community Services April 24, 2013 Report No. RC2013 -09 Page 5 of 7 Page 77 of 285 10d) Report No. RC2013 -9, Shawn Binns, Director of Recre... CORPORATE STRATEGIC GOALS: • Quality of Life • Safe and Healthy Community • Sustainability • Service Excellence • External Relations • Financial Stewardship CONSULTATIONS: • CAO • Director of Finance • Community • Recreation and Community Services Team • Recreation Technical Support Group • AECOM • Steenhof Engineering ATTACHMENTS: • Attachment 1 — Option 1 Draft Concept • Attachment 2 — Option 2 Draft Concept • Attachment 3 — Advantages /Disadvantages • Attachment 4 — Open House Feedback Form CONCLUSION: One of the inherent challenges faced by the Township is its significant area and distribution of the population. The Strategic Facility Plan was prepared to optimize municipal resources to best serve the current and emerging recreational needs of the Township. The plan also involved extensive public input over the two years it was being developed. The consideration of the options available for the rejuvenation of the Oro - Medonte Community Arena should not be made in isolation of long term capital considerations. While a more functional arena facility is appealing and would have many benefits it would require a trade -off which may be less appealing i.e. the need to raise taxes, debenture an additional $2,300,000 ($2.3 Million) or defer the construction of community facility along the Horseshoe Valley corridor. Recreation and Community Services April 24, 2013 Report No. RC2013 -09 Page 6 of 7 Page 78 of 285 10d) Report No. RC2013 -9, Shawn Binns, Director of Recre... Based on the community input received, the direction provided by the Strategic Facility Plan, and financial considerations it is recommended that Council pursue Option 1 — Lifecycle renewal and state of repair (with provisional item to extend the pad length) and the proposed community centre in the Horseshoe Valley corridor. These two projects in addition to smaller projects planned at the community and neighbourhood levels will optimize limited resources and maximize the benefits to the community over the long term. It is further recommended that Council consider the establishment of a community roundtable (ad hoc committee) to begin the preliminary planning for the new facility planned for 2017. Respectfully submitted: Shawn Binns Director, Recreation and Community Services C.A.O. Approval / Comments: Recreation and Community Services Report No. RC2013 -09 April 24, 2013 Page 7 of 7 Page 79 of 285 v (D 00 0 0 N 00 cri I I ----- +---- - - - - -- I I — — -- I - - - -- - - -- - - - --E— --- �- - - -� 3 III I I I I I I I 1 I r; p I I I I I I 117 c I� Ar. I I I I I I I I I GC I g iI I IE p4 pC! p4 qCf OIC[ pf[ 0M! 0 �L7 0 0 Z 0 CD N 0 w r� C� G 0 0 0 0 X CD n v (D 00 O_ N 00 (T O ;L7 CD O Z O �L7 n N O_ W Cn Sll co r� 0 CD 0 O O_ X CD C) CD PARTIAL SECOND I I I 21 PLAN am l T I 6 uaeum, xw'�n I � I I 1 I I e E-- — -+- -� ----- } - - - --� - -- - - - - -� ---- I +---- - - - ju i -,- I - - - -- O ;L7 CD O Z O �L7 n N O_ W Cn Sll co r� 0 CD 0 O O_ X CD C) CD v (D 00 N O_ N 00 (T 0 TN CD O Z OTT /N l J N O_ W O 3 v 0 CD 0 O O_ X CD C) CD 1 i C' S • � -..� -� � ' "'III R„ 4 0 TN CD O Z OTT /N l J N O_ W O 3 v 0 CD 0 O O_ X CD C) CD 10d) Report No. RC2013 -9, Shawn Binns, Director of Recre... Option 1— Advantages • Existing floor areas are reconfigured to improve functionality by only providing showers in dressing rooms. • Dedicated players washrooms are added outside dressing rooms. • New mechanical systems and provisions for state of good repair improvements. • Provides new dressing rooms with a wider access corridor. • Traffic flow to dressing room and public space appropriate and separated. • Renovations to the hall could be deferred without impact on balance of the building (potential savings of $55k). • The public viewing grandstand in good condition would remain. • Provides new Olympia room expansion. • Maximize use of floor area. • No loss in parking area. • Construction schedule possible during summer shut down. • Lower operating costs (efficiency is building systems) and opportunities for new revenue streams in the summer. • Environmental benefits — reduction in KW /h and compliance with green energy act. • Extend lifecycle by 20 years. • Lowest cost option. Option 1 - Disadvantages • The main entrance is remotely located near the rear of the facility when approached by the public. • General renovations would be needed for the hall with added costs for exterior windows. • Access to the hall on the second floor is not very good and served by the antiquated lift. • No improvements to building envelope. • Existing washrooms to remain with minor upgrades. • No additional storage spaces (except for parks operations area) • Most upgrades will not be visible by the public. • No ability to feasibly add an additional ice surface. • The age specific populations projections completed for the SFP identify the preschool (0 -4yrs) will begin to increase in 2016 increasing the elementary cohort (5- 14yrs) in 2021 at which time demand may warrant an additional ice surface • A new facility will likely be required in 20 years. • Renovation carries the risk of uncertainty - a 15% contingency has been budgeted. Page 83 of 285 10d) Report No. RC2013 -9, Shawn Binns, Director of Recre... Option 2 — Advantages • High value add for marginal cost increase of $2.3M over and above option 1 • Traffic flow to dressing room and public space very good, appropriate and separated. • Public viewing grandstand relocated to building entrance with excellent access for both warm and cold viewing. • Cost for renovations to the upper hall utilized on a new hall of equal size constructed on the ground level. • Access to hall greatly improved by relocating to ground level. No need for elevator. Hall provided is more functional with storage and cloak rooms • Provides for significant storage, meeting rooms, program offices on second floor at marginal cost. • Kitchen can serve program space or arena and or sports fields. • Existing floor areas are reconfigured to improve functionality. • Provides new and enlarged dressing rooms. • New mechanical systems and provisions for state of good repair improvements • Provides new public washrooms. • Provides additional Olympia room expansion. • Provides additional park equipment storage space within pre- engineered expansion. • Possibility of extending length of ice surface by 15'— Incremental cost of $400k (could be an provisional item). • Lower operating costs (efficiency in building systems) and opportunities for new revenue streams in the summer. • Environmental benefits — reduction in KW /h and compliance with green energy act. • Extend lifecycle by 20 years. • More conducive to support outdoor facilities. Option 2 - Disadvantages • Loss in parking area slightly more than option 1. • Construction schedule must be phased and would extend during winter 2014 season without the use of the new hall . • Access to kitchen through hall. No exterior access provided. • Need to provide lockable areas for canteen service provider if independent. • Cost in excess of initial budget 2013 capital budget. • No ability to feasibly add an additional ice surface. • The age specific populations projections completed for the SFP identify the preschool (0 -4yrs) will begin to increase in 2016 increasing the elementary cohort (5- 14yrs) in 2021 at which time demand may warrant an additional ice surface. • A new facility will likely be required in 20 years. Page 84 of 285 10d) Report No. RC2013 -9, Shawn Binns, Director of Recre... Oro- Medonte Community Arena Community Open House Feedback Form Name: Address: Email: What do you like about Option 1? What don't you like about Option 1? What do you like about Option 2? What don't you like about Option 2? Please provide general comments on the two proposed options i.e. Is there anything missing in the designs? Would recommend anything different? What option do you recommend the Township pursue? etc.... (if you require additional space please use the reverse of this page) Thank you for you valuable input. Page 85 of 285 10e) Report No. RC2013 -10, Shawn Binns, Director of Recr... 10��) Totivnsln -p of REPORT Proud Heritage, Exciting Future Report No. To: Prepared By: Council Shawn Binns, Director of RC 2013 -10 Recreation and Community Services Meeting Date: Subject: Motion # April 24, 2013 2013 Special Events Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action 1X For Information Only It is recommended: 1. That report RC2013 -10 be received and adopted. BACKGROUND: ::1 Located between the cities of Barrie and Orillia, Oro - Medonte serves as the gateway through which Northern and Southern Ontario are connected and is conveniently situated for residents, tourists, and businesses alike. The Township is also where Ontario and beyond come to play, boasting world class venues such as Burls Creek Family Event Park, Hardwood Ski and Bike, Horseshoe Valley Resort, Mount St. Louis Moonstone, numerous golf courses, some of Ontario's best cycling and thousands of acres of public parks and forests. With a rich history, an abundance of outdoor recreational opportunities, and a flourishing arts & culture scene, Oro - Medonte provides a quality of life that is truly unmatched. This unique asset mix supported by an innovative business community has resulted in the Township becoming a destination and "hot spot" for major special events which are attracting thousands of visitors and a significant economic impact to the municipality. Once again the list of events in 2013 continues to expand with a number of new and returning events. Recreation and Community Services Report No. RC2013 -10 April 24, 2013 Page 1 of 5 Page 86 of 285 10e) Report No. RC2013 -10, Shawn Binns, Director of Recr... The intent of this report is to provide Council with an update on the large scale special events occurring within the Township in 2013 and outline the process which will be followed to support these events to ensure all participants have a safe and positive experience while minimizing the potential for negative impacts to the community. ANALYSIS: The confirmed special event docket for 2013 includes 9 large scale events (see table 1) and numerous local /community special events. Date Name of Event Location 11 - 12 - May *Tough Muddler Mount St. Louis Moonstone 11 -May Mountain Equipment Coo Barrie Race Series YLCC, 8 Mile, Carthew, Line 15 - Ridge 6 - 9 - Jun *31 st Annual Spring Automotive Flea market Burl's Creek Family Event Park 15 -16 - Jun Centurion Cycling Event Horseshoe Resort 22 -23 - Jun *Reebok Spartan Race Hardwood Ski and Bike 23 -Jun Midhurst Trail Ride SCORRA Various roads and forests 1 -Jul Canada Day Celebrations Horseshoe Resort 18-21 - Jul *Canadian Mountain Bike Championships Hardwood Ski and Bike 20-21 - Jul *Warrior Dash Horseshoe Resort 3-Aug Pulse Racing - Summer Epic 8 Hour Hardwood Ski and Bike 5 - 8 - Se '43rd Fall Automotive Flea Market Burl's Creek Family Event Park 13 -14 - Sep Oro World's Fair Oro Fair Grounds 28 - 29 - Se *Tough Muddler Mount St. Louis Moonstone 28-Sep Fall Epic 8 Hour Hardwood Ski and Bike 29-Sep CANI Running Ukrainian National Federation / Rail Trail/ Hawkestone, Carthew, 8 Mile 6 -Oct *United Way Ride Fairgrounds /Various Township Roads 11 -14 Oct Images Thanksgiving Studio Tour Various 26 -Oct Mountain Equipment Coop Race Series TBD Table 1 — 2013 Large scale events* Recreation and Community Services Report No. RC2013 -10 April 24, 2013 Page 2 of 5 Page 87 of 285 10e) Report No. RC2013 -10, Shawn Binns, Director of Recr... As a number of these events impact services and regulations beyond the Township's span of control, there must be coordination between various stakeholders (businesses, event promoters, suppliers, community groups, etc.. ) and agencies such as the Alcohol and Gaming Commission of Ontario (AGCO), County of Simcoe Paramedic Services, Fire and Emergency Services, Public Health Agencies and other Government and non- governmental organizations. As in previous years the Township is taking a facilitative approach to assist in the coordination of the events. This requires event promoters to submit appropriate background (operations plan) on the nature and details of the event to ensure that all local, provincial, and federal regulations are adhered to and that any concerns from the agencies noted above are addressed within the plans. A typical operations plan for a large event contains several components including: • Specific event information • Plans for alcohol service • Plans for structures which may require a building permit or engineering assessment • Traffic management provisions • Community impact i.e. notification, engagement, economic development opportunities • Signage • Specific use of public lands /roads /facilities • Risk management provisions • Security measures • Fire and life safety provisions • First aid and medical emergencies • Food service • Washrooms and waste management plans While an approach that governs and regulates the special events is not unique for municipalities and government agencies, the collaborative approach implemented in Oro - Medonte is somewhat unique in that it provides greater assistance (less bureaucracy) to businesses and event promoters and improves the coordination and planning amongst the various stakeholders. As a result Oro - Medonte has welcomed several dozen significant special events welcoming over 250,000 visitors to the Township without any significant issues. This is a testament to the work of our businesses in managing special events and the work of our partner agencies. Significant progress had been made on a Special Events Policy and framework for notification and approval. The policy is on target for completion by the end of the second quarter 2013. Recreation and Community Services April 24, 2013 Report No. RC2013 -10 Page 3 of 5 Page 88 of 285 10e) Report No. RC2013 -10, Shawn Binns, Director of Recr... Staff recognizes the importance of communicating potential implications of special events with Council as these events may present specific issues with traffic, noise and other community impacts. However, with a number of multi - national promoters hosting events in the Township it is often difficult to have these groups and venues present their operations plans to Council for endorsement. This has been compounded by the number of events in the Township. A further complication is that the operation plans for specific events often contain proprietary and confidential information which may adversely affect the promoter's or venues competitive position. Therefore, staff request delegated authority to manage these events as outlined herein and will ensure that communication flows through to Council on matters that may require policy amendments or on matters that may adversely impact the community. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: The proposed framework mitigates the Township's risk exposure. POLICIES /LEGISLATION: • Various — multi jurisdictional CORPORATE STRATEGIC GOALS: • Quality of Life • Safe and Healthy Community • Sustainability • Service Excellence • External Relations • Financial Stewardship CONSULTATIONS: • Ontario Provincial Police • Alcohol and Gaming Commission of Ontario • Fire and Emergency Services • County of Simcoe Paramedic Services • Simcoe Muskoka District Health Unit • Host venues stakeholders • Recreation Technical Support Group • Economic Development Roundtable Recreation and Community Services April 24, 2013 Report No. RC2013 -10 Page 4 of 5 Page 89 of 285 10e) Report No. RC2013 -10, Shawn Binns, Director of Recr... CONCLUSION: The number and scale of events continues to grow once again in 2013. The proposed process will continue to support a growing market for special events while ensuring adequate controls to ensure the continuation of successful events held in the Township. Respectfully submitted: Shawn Binns Director, Recreation and Community Services C.A.O. Approval 1 Comments: Recreation and Community Services Report No. RC2013 -10 April 24, 2013 Page 5 of 5 Page 90 of 285 10e) Report No. RC2013 -10, Shawn Binns, Director of Recr... /o142;1 MEC RACE SERIES OPERATIONS PLAN MOUNTAIN CO- OPMENT RACE: MEC Barrie Race TWO: 5k/10k/15k DATE: May 111 , 2013 LOCATION: YLCC Orillia SET -UP START TIME: 7:00am START TIME: 9:00am FINISH TIME: 12:00pm CLEAN -UP FINISH TIME 1:00pm Proposed Number of Participants: 200 people Distance: 5km, 10km and 15km Route & Map: ❑ The race will run start at YLCC and run through the scenic neighbourhood surrounding the area on Moon Point Beach Drive and Line 15 South in Oro - Medonte Township. ❑ Route will be marked every 2.5kms. ❑ Water stations will be located every 2.5- 3.5kms. ❑ MEC will supply staff /volunteers to marshal the course. ❑ See next page for marked map of route. 23/04/2013 2:13 PM Page 91 of 285 Oe) Report No. RC2013 -10, Shawn Binns, Director of Recr... MEC RACE SERIES OPERATIONS PLAN MOUNTAIN EQUIPMENT CO -OP" Satellite Map *map distance is approximate 23/04/2013 2:13 PM Page 92 of 285 10e) Report No. RC2013 -10, Shawn Binns, Director of Recr... Page 93 of 285 MEC RACE SERIES OPERATIONS PLAN MOUNTAIN EQUIPMENT CO -OP "' Map Version "map distance is approximate ` m 64. OpenStreet USA Togo World iopo Map Sat . °S s DISTANCE y n 14.8 krn 1`t � Fareft Nome 4 L � I� J - (� Show DisFarrce Markers Interval 1 km '0. m ® Scrall Wheel Zoom 2 Uni>s Imperial Metric a s`: > ,gb ° 23/04/2013 2:13 PM Page 93 of 285 1Oe) Report No. RC2013 -10, Shawn Binns, Director of Recr... MEC RACE SERIES OPERATIONS PLAN MOUNTAIN EQUIPMENT CO -OP" Site Plan: YLCC is the main site for the event. Located at the site are the following: ❑ Sufficient parking for volunteers and participants ❑ 3 (10x10) event tents for registration, food and first aid station ❑ 2 pop -up tables ❑ 1 large banner and stand for START /FINISH ❑ Pylons for race marking & distance marking + funnel ❑ Full access to onsite bathroom facilities for race participants and volunteers 23/04/2013 2:13 PM Page 94 of 285 10e) Report No. RC2013 -10, Shawn Binns, Director of Recr... M MEC RACE SERIES OPERATIONS PLAN MOUNTAIN EQUIPMENT CO -OP,* YLCC 498 MWO Point Beach Otive, OrAna, ON, L3V 6HI P: 705.326.2433 F: 705.32ajo0 l W: vmw.yloo.com E: christine@ylcc_corn CONTRACT ISSUED: January 29, 2013 CONTRACT "'IMPORTANT NOTE— Final payments are to be received by no later than the date of the event. If the payment is not received on time you will be subjed to a 2% chatcge on the amount listed above every month until the batance is pakl In full. Please er re all cheques are made payable to'YLCC cto LTC OdNa" THANK YOU Bt kI Namo tune to 23/04/2013 2:13 PM Page 95 of 285 10e) Report No. RC2013 -10, Shawn Binns, Director of Recr... MEC RACE SERIES OPERATIONS PLAN MOUNTAIN EQUIPMENT CO -OP`- Medical /First Aid: Odyssey Medical will provide onsite first aid coverage for the date. They will appropriately staff the race regarding all medical components including necessary equipment including consumable medical supplies, trauma and airway management equipment. Odyssey Medical will also supply a site specific Emergency Action Plan. As well as post event incident reports generated during the event. 23/04/2013 2:13 PM Page 96 of 285 10e) Report No. RC2013 -10, Shawn Binns, Director of Recr... MEC RACE SERIES OPERATIONS PLAN MOUNTAIN EQUIPMENT CO OP ODYSSEY MEDICAL Event First Aid Coverage Contract titertt: MEC Barrie Event Date:' April 6, May 11, June 1, Sept 14, Oct 26 Location. Various . Event Type : .. RurYn frig Race AnlidpaLed Part]1406t3.: 50.200 runners NumIber of stash -` 2 On 510 Contact: ..._. Arrranda Padett On Site Phone Number: - 705.792.4675 x.247 Start Time: orddr TBC EwnrSrrn T$� frid:ilagu: 'TBC Tn tT -ni T3C ry, ,J4b3ttrntna Odyssey Medical Inc. will provide onsite first aid coverage for the dates and times above, We will provide all the necessary equipment including consumable medical supplies, trauma and airway management equipment, Odyssey Medical will also provide the organizer with a copy of the site specific Emergency Action Plan. We will also provide any past event incident reports generated during the event. 1.. —: -- Rate. The hourly rate for this contract is $45.00 Jhour per staff plus applicable tuxes. Mileage= the rrelea5e rate for tins contract is ,4ttf knr after the First 50 km. The client agrees to pay Odyssey Medical full amount as shown above. Shouldthe event require staff to story on site for longer than the agreed upon time for ANY reason including but not I meted to delays Inlber event timing, wamhar delays, post ssrdent d6&-fi g and folinw up. Should any mWitipnal time be required for past event fallow –up the rate is SwDojhour. PAYMENT TERMS: PAYMENT IS; DUE IMMEDIATELY UPON COMPLETION OF THE CONTRACT 1. Ddy--Ay t dicalwill provide flMaid 5erwes for The Pre-a"rged date &)d I"e, Odow Medical has no rasonslbaity -implied or otherwise for the safety, condittom construction or Toyota of the course„ obstiries and infrastructure, 2. First aid- mvlres are for the support / protection of all persons in attend'ance at the above mentioned event. Ow qualified Event MedlealCovera le Staff win provide as necessary first aid, treatments follMiAll their qutilification protocols and abolerg by the Goad Samaritan Act of the province of Ontario. 3. The clientasroestoindemnifyC* sseyNtediralInc .andarwofItsemployees. sub. cmtractarsoraoluntwsforanytfaimsresultingfromneg ligem actin) or omtssians by The Cliant ar thiyssey N&dlcal Inc. during the evvent. A. If either party is defayed or Interrupted from the performance of itsobllgetion; hereunder by reason of an act of God, fire, flood, way, public disaster, strikes or labour diffauttles, governmernm enactment, regulation or order, emergency, or any other cause beyond Its correct, such party shale not be Ilabte to the other therefuie and the Parties shall, if each sa doors; and whore rustle, make such further arrvietments ai are muttdly satbfactory to the parties m carry out the pwpie and intent of this agreement. 5. The client agrees that all participants of been madeof aware of the riskassactated with event particlpatlon tlt9ug! a waiver oe release of liability or as5timPdon of risk doir;rrmeot- 6. Od"sew medical iee*Snires and acknoivledgeT that this Agreement creates a confidential relatiansMp betweenodyssey Modieaf iac. end Client and that information conceming 0lent"s business afblri, customers, vendors, rmaocr s, properties, mothoCs of operatkm, computer programs, and documentation, and other such information, whether William oral, or otherwk�, is c onfkientlai In nature. An such Information concerning Client is herelrsattercoflepivuely referred to as °nCssnWaYtiaf Inforrnsuoe`. 7. CANC&UATION; 7 BUSINESS DAYS ARE REQUOtEDTr7 CANCEL Tn1S COOKING. Prepared By: Kevin Janes Date: January 11, 2613 Approved Fly Position, , 5ieriature. Pat @` 23/04/2013 2:13 PM Page 97 of 285 10e) Report No. RC2013 -10, Shawn Binns, Director of Recr... MEC RACE SERIES OPERATIONS PLAN MOUNTAIN EQUIPMENT CO-OP4 OPP Coverage: *OPP have been contacted and met with MEC on 19/03/2013. Discussion of policing requirements has been initiated. OPP Officer Morris determined 2 officers would be sufficient for coverage of the event and would be situation on course. One stationed at the intersection on Maplewood Parkway & Line 15 South. The other officer would be patrolling the route. Appropriate number of marshals will be supplied by MEC in the form of staff and volunteers. Insurance: General Liability Insurance has been applied for by MEC for the value of $5 million. Please see attached insurance for day of the event including the Township of Oro- Medonte. The document is a 2 page document as the insurance company has provided the excess insurance on an alternate form. Both forms combined provide $5million total general liability insurance coverage. 23/04/2013 2:13 PM Page 98 of 285 10e) Report No. RC2013 -10, Shawn Binns, Director of Recr... MEC RACE SERIES OPERATIONS PLAN C9 the co- op�eiatois A Better Place For You, CERTIFICATE OF LIABILITY INSURANCE This certificate is issued as a matter of information only and confers no rights upon the certificate holder. This certificate does not amend, extend or alter the coverage afforded by the policies below_ DATE; March 20, 2013 ISSUED TO: Township of Oro- Medonte 148 Line 7 South Oro, Ontario, LOL 2X0 INSURED: Mountain Equipment Co-operative CFO Copper Root Risk Management 302 -1290 Homby Street, Vancouver, BC V6Z 2G4 MOUNTAIN EQUIPMENT CO -OP This is to certify that fire policies of insurance listed below have been issued to the Insured named above for the policy period indicated, notwithstanding any requirement, term or condition of any contract or other document with respect to which this certificate may be issued or may pertain_ The insurance afforded by the policies described herein is subject to all the terms, exclusions and conditions of such ,policies. Limits may have reduced by paid claims PERIOD OF INSURANCE: May 11, 2013 TYPE OF COVERAGE: Commercial General Liability LIMIT OF LIABILITY: Per Occurrence 52,000,000 Annual Aggregate on Products/Completed Operations $2,000:000 INSURER {S }: Co- operators General Insurance Company POLICY NUMBER: 3323075 ADDiTIONAL INSURED Only with respect to the operations of the name insured City of Barrie RE: MEC Barrie Road Race One 5K 1 14K in the neighborhood surrounding the YLCC The undersigned hereby certifies that the above policy is now in force and it w hereby agreed that the Insurer shall provide the cerhficate holder with 30 days notice of cancellation or material change. Go- operators General insurance Company 'EFL Authorized Representative 23/04/2013 2:13 PM Page 99 of 285 10e) Report No. RC2013 -10, Shawn Binns, Director of Recr... MEC RACE SERIES OPERATIONS PLAN MOUNTAIN EQUIPMENT CO —OP' - - - — ACCT D CERTIFICATE OF LIABILITY INSURANCE DATE;M.tIDDIM , - - OYlOV2013 PRODUCER - - Sarjal # 11 33 WILLIS CANADA INC. THIS GERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 1600 - *0115 WEST PEN[7ER STREET VANCOUVER, BC VSE 2MO HOLDER.. THIS CERTIFIL A° DOSS NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE P€ILICIF$ SELO.W. - TFL' 604493.6531 INSURERS AFFORDING COVERAGE NAJCS Lu31JREO AQVNT+VN EOUIPlt1ENTGC-OP 14SURER h zOxA4854NA6 ''4�ANCE I S .�.'O. r31- C.f,NF. L INSULTER 8: = COPPEIR ROOF MANAGEMENT INSURER C. iS r - S687 WEST BROADWAY INSURER Il LJ,RNWVVER. BC VBJ 1702 CCSV'EFtA[,'E$ TILE POLICIES OF LNURAWCE LISTED BELOW HAVE BEEN ISSUED TO TKE INSURED NAMED ABOVE FOR THE POLICY PEAK)0 'NOICATED. NO' WtHS iAMDING ANY ,RCOUIREWNT. TERM ORWNDITEDN OF ANY 4`ONTRAG1 On OTHER DOCUP61ENTWTTH RESPECT TO WNIGNTHIS CER11fIGATE MAY BE ISSUED ON MAY PERTAIN, THE INSURANCE.A€FORDED BY THE POLICES DESCRIBED HEREIN IS SUBJECTTO ALL THE TEHNIS, EX:C W5104,16 AND coNDITIONS OF SUCH POLICIES., AGGREGATE LUTS SHOWN UAY HAVE BEEN REDUCED BY PAID CLAIMS. %LAM rn YYPE Oi'INSUMNDE __ -.. _ :PiSti.L'Y SIUMB6R rF CilYl: ,It'r P Y IRRTiDM IA Y - __ _.. " YMITS OENEwALUAMPY EAGY O, -XuzH IF x O;' MFPPlAk f'cNERA, LIaR,BILMY I ,ms Lti4pE C4',uL I ti"• TO R ... 3 W D E FP on? ux Aessaf _ . i _ _- PERSONAL &ADV INJVPY GENERALA,CYGREGATE a c; id1, F'�URFC;.wTE �ArAIt :Af'fHLILS PtA �rticr LPC PROOUCTB.- CONIPPOPAGS S ... -_ AUTOMOBILE LIABILITY ANY AUTO I��MIbI�N�Xfiq[LINIT .5 _ . xu l6nF] Al ITf.,6 - 'HEGULE7 B.L - -05 flODly IRa vlxmnl - �iRF= ALrTpB JSY•ALD AUTi;C 0ODLY*.JURY. - _ -_ IPTSaG.+]on';} S IF CgWir�laMaC;E ...__ - 'rAW4C LAAAILITY- - -_ .. AUTO C;,0 EA=IDE':- ; — i'iT1 1ER 11 fRN 1-" AV,; -. -. Astf..'edI ',S A00 ONLY A - A 93CCOMINNI LLA LIAMIrY ,Xi C4. .6 JR D. aNIbV' R64UL. LIM15IRELLA LIAABILWY POLICY NO, 91 M02 06(1572712 01,11612(113 �+Cn IxcurlReNCE. a 3.000,900 (k A,-TT �, S IFt1tL4�+F(f#. E.�`L:; (S �'r ruv,�ilAB111r1 i . EMPLaYERCGNPEN9Ar" ANO EMPIf)YER?d1Aff}ILITY - E EkCH ACCIDENT -ss-�• XNY IA+GtuRlt "UI +uAu-Ar fi4!2CLfTP1E (}F�Fa07RINEW1917 R E)WLVXU'l OWA" 00W SPFGIAI PIRIOVIP- oovacsnae' Ct, OEFA.SE, EA EMPLOYEE $ LLUSEAbE PVT: =.YLIAITT Is Pt 3GRIPTIOH CiP' {} pERA' dK3NS [LOCATIONSMEHh:LE9iikGLiJWk$ 9,OdMD 9'Y SNOfdR661tENYASPEGIIhL PRCNI61WI8 IT IS HEREBY UNDERSTOOD AND AGREED TMT YI CC, 496 MOON POINT DRIVE, ORILLIk ONTARIO, L3V 6H1, IS ADUEp AS ADD [TONAL INSUREO Sul ONLY WITH RESPECT TO THE OPERATIONS ARISING OUT M THE NA3AIE D INSURED WITH RESPECT TO THE #AEC BARRIE ROAD RACE 2, 61041 OKn5K ROAD RUNNING: RACE IN THE HEIGI- MOLFRI -1 00l3 SURROUNDING TH€ YLOC ON MAY It. 2013- CERTIFICATE HOLDER CANCELLATION ._. -_ _ BHOULi. kht'lCe= T- C.aaplE CE$CRI?EO �tisL.IC IES TJC•rAr�;;EL, ~D e+ET =J�iHE ExPRA'ICf4 TiIL ^9NSI -II P OF Of�CI -MEGA a E DATE THEAEOF, THE lr&JINL' INE. -REi WILL F•rf;FAVIR TOMAA- NI'P', 0A-fs Wr'TTFN 148 LINE 7 SOUTH PW= TO ' 'L ClR1IFICA E HOLDER NAMEC TO --l-E: -EFT. FjJ7 FAILt,[eE Tn 0050 S d11 OORO, OWARIO LOL ?X,0 Impose No OH, r,AmA cR uo%atuv OP ANY F,INLI Lk'CN THE me -eeft ITS ALtVTS OR. RS ENTATIMES _ IE REPtlUE�N ATNB LLIC CRNAOA ttl• wA..l u 4.9 Lguu l rue) (i OACORDCORPORATIOL41gm Page 100 of 285 10e) Report No. RC2013 -10, Shawn Binns, Director of Recr... COMMUNITY NOTICE April 23, 2013 Dear Resident: MEC RACE SERIES OPERATIONS PLAN MOUNTAIN EQUIPMENT CO.OP* RE: MEC Barrie Race TWO: 5k110k1151k This is your notice of an exciting community event happening in your area! The MEC Barrie Race TWO: 51k/10k115k road running race will take place on Saturday, May 11`", starting and ending at the Youth Leadership Camp Canada (YLCC) on Moon Point Beach Drive. We are taking this opportunity to inform you that the event will take place along a route in your neighbourhood and would like to invite you to participate in the action. You are welcome to be a part of the event by cheering on the runners! Detail Information for Residents: Racers check in begins at 8:00 am. Race start time: 9:00 am Race end time: 11:30 am Police controlling traffic at: The intersection of Maplewood Parkway & Line 15 South. Runners right of way: Left hand shoulder along Moon Point Beach Drive, Woodland Drive, and Line 15 South. We would like to thank you in advance for your cooperation and we apologize for any inconvenience we may be causing you. If you would like further information please call me (Amanda Parlett) at 705.792.4675 x.247. Information can also be obtained by calling Mountain Equipment Co -op directly at 705.792.4675 during regular business hours. Thank you for your understanding! Sincerely, Amanda Parleft Store Outreach & Learning Coordinator Mountain Equipment Co -op 61 "ne Drive, Barrie, Ontario L4N 8V8 23/04/2013 2:13 PM Page 101 of 285 1 Of) Report No. DS2013 -20, Andria Leigh, Director of Dev... T( Izip of REPORT Prow Heritage, Exciting Future Report No. To: Prepared By: DS2013 -020 Council Andria Leigh, Director Development Services Meeting Date: Subject: Site Plan Agreement Motion # April 24, 2013 (Timothy & Cynthia Ferris) 2013 - SPA -03, Lot 2, Plan 51 M- 881, 3 Warbler Way, Being all of PIN 58568 -0052 LT Roll #: 4346 - 030 - 012 -42718 R.M.S. File #: D11 44071 Former Township of Orillia RECOMMENDATION(S): Requires Action �X For Information Only It is recommended: 1. THAT Report DS 2013 -020 be received and adopted; 2. THAT the Township of Oro - Medonte enters into a Site Plan Agreement with Timothy and Cynthia Ferris and remove the Holding Provision applying to Lot 2, Plan 51 M -881, 3 Warbler Way, for the construction of a single detached dwelling; 3. THAT the Clerk bring forward the by -laws for Council's consideration to enter into a Site Plan Agreement with Timothy and Cynthia Ferris and to remove the Holding Provision applying to the lands described as Lot 2, Plan 51M -881, 3 Warbler Way; and 4. AND THAT the owners be notified of Council's decision. BACKGROUND: The applicants are proposing to construct a new single detached dwelling on the subject lands, with a footprint of 439.3 square metres (4728 square feet) on Lot 2 of Plan 51 M- 881, being 3 Warbler Way, in the Moon Point Estates Plan of Subdivision. ANALYSIS: The subject lands are designated Shore line in the Township's Official Plan and, pursuant to Section C5.2, a single detached dwelling is a permitted use in this designation. Further, the 14 -Lot Plan of Subdivision within which the subject land is located is also subject to the policies of Official Plan Amendment No. 21. These policies, which emphasize tree preservation and environmental stewardship contain specific provisions for the development and use of each of the 14 Lots, including: • The preparation of a tree preservation and shoreline access plan; • The preparation of a plan illustrating the development envelope limits (inclusive of dwelling, septic system, driveway access, shoreline access and outdoor living DEVELOPMENT SERVICES April 24, 2013 Report No. DS2013 -020 Page 1 of 5 Page 102 of 285 1 Of) Report No. DS2013 -20, Andria Leigh, Director of Dev... space), which cannot exceed 40% of each lot, retaining a minimum of 60% existing tree cover and vegetation; Limiting the amount of vegetation that can be cleared within 20 metres of the shoreline, to a 12 -metre width; and That the development of each lot within the Plan of Subdivision be subject to Site Plan Control. The subject lands have portions of land zoned Shoreline Residential Exceptions 162 (SR *162) and 171 (SR *171) Zones, respectively, pursuant to Township of Oro - Medonte By -law 2005 -082. The site specific zoning exceptions impose additional restrictions on the development and use of the lots within this Plan of Subdivision. As it relates to the proposed development of the subject lot, these provisions are as follows: • Exception 162 (Section 7.162) c) limits the maximum gross floor area for a single detached dwelling at 557.4 square metres; and • Exception 171 (Section 7.171) b) prohibits buildings or structures within this zone; and e) limits the maximum width of an "access /view corridor" within the SR *171 Zone at 12 metres. As previously noted, the applicant is proposing to construct a single detached dwelling with a gross floor area of 439.3 square metres. The proportion of the Lot proposed to be disturbed through its use and development represents 40 % of its total area, leaving 60% of the lot undisturbed. Additionally, the applicant has indicated an "access /view corridor" to the shoreline with a width of 12 metres, which is included in the portion of the lot proposed to be disturbed. Therefore, in addition to complying with other applicable requirements for a single detached dwelling in the Shoreline Residential (SR) Zone, it is noted that the proposed development of the lot also complies with the applicable provisions of the SR *162 and SR *171 Zones, respectively. FINANCIAL: Not applicable. POLICIES /LEGISLATION: Planning Act, R.S.O 1990, c. P. 13, Sections 36 and 41 Township of Oro - Medonte Official Plan Township of Oro - Medonte Zoning By -law 97 -95 DEVELOPMENT SERVICES April 24, 2013 Report No. DS2013 -020 Page 2 of 5 Page 103 of 285 1 Of) Report No. DS2013 -20, Andria Leigh, Director of Dev... CONSULTATIONS: • Township Departments • Lake Simcoe Region Conservation Authority ATTACHMENTS: Schedule 1: Location Map Schedule 2: Lot Grading and Site Plan Dearden and Stanton April 2013 CONCLUSION: The purpose of this Site Plan Application is to remove the Holding Provision Zone applying to the lands, and to register a Site Plan Agreement on title for the lands at Lot 2, Plan 51 M -881, 3 Warbler Way, with respect to the construction of a single detached dwelling. It is recommended that Site Plan Application 2010 - SPA -13 be approved. Respectfully submitted: Andria Leigh, MCI , RPP Director Development Services SMT Approval / Comments: I C.A.O. Approval / Comments: DEVELOPMENT SERVICES Report No. DS2013 -020 April 24, 2013 Page 3 of 5 Page 104 of 285 1 Of) Report No. DS2013 -20, Andria Leigh, Director of Dev... Page 105 of 285 1 Of) Report No. DS2013 -20, Andria Leigh, Director of Dev... SCHEDULE 2: LOT GRADING AND SITE PLAN DATED APRIL 3, 2013 2013- SPA -03 (Timothy and Cynthia Ferris) �Y P ,el a�c s `€ Y � 9 t DEVELOPMENT SERVICES Report No. DS2013 -020 April 24, 2013 Page 5 of 5 Page 106 of 285 10g) Report No. DS2013 -21, Andria Leigh, Director of Dev... To hi, of REPORT Fraud Heritage, Exciting Future Report No. To: Prepared By: DS2013 -021 Council A. Leigh, Director, Develo ment Services Meeting Date: Subject: Motion # April 24, 2013 Roll #: Zoning By -law Amendment 2013 - ZBA -02 (Barb & Kris R.M.S. File #: 4346- 010- 009 - 50600- McKay) D14 44193 0000 RECOMMENDATION(S): Requires Action�X For Information Only It is recommended that: 1. Report No. DS2013 -021 be received and adopted. 2. THAT Zoning By -law Amendment Application 2013 - ZBA -02 for Township of Oro - Medonte, being on Schedule `A5' to Zoning By -law 97 -95, as amended, is hereby further amended by changing the zone symbol applying to the land located in Lots 70 -72, Plan 798, Concession 8, 7 Symond Avenue, in the former geographic Township of Oro, now in the Township of Oro - Medonte, from the Shoreline Residential and unzoned to the Shoreline Residential Exception 226 (SR *226) as shown on Schedule `A' attached hereto and forming part of this By -law. 3. THAT the Clerk bring forward the appropriate By -law for Council's consideration. BACKGROUND: The purpose of this report is to consider a proposed Zoning By -law Amendment Application submitted by Barb & Kris McKay. This rezoning application has been submitted to fulfill a condition of approval for Consent Application 2012 -B -29, which was granted by the Committee of Adjustment in January 2013. The applicant obtained conditional consent for one (1) new residential lot. The applicant's lands are located at Lots 70 -72, Plan 798, Concession 8, on the east side of Symond Avenue. The subject property is currently vacant, occupies approximately 0.4 hectares (0.99 acres) of land, has frontage along Symond Avenue of approximately 62.71 metres (205.7 feet), and a depth of approximately 59.8 metres (196 feet). DEVELOPMENT SERVICES April 24, 2013 Report No. DS2013 -021 Page 1 of 7 Page 107 of 285 10g) Report No. DS2013 -21, Andria Leigh, Director of Dev... ANALYSIS: As part of the Committee of Adjustment Provisional Consent approval, the applicant was required to apply for and obtain a rezoning for the new lot created by way of consent. The subject lands are currently zoned Shoreline Residential (SR) and contain portions of Lakeview Avenue which is not zoned. The rezoning is required to zone the portion of the property that is not currently zoned and also to recognize a deficient lot front age and area for the newly created lot. A public meeting was held on March 27, 2013 to receive comments from members of the public and relevant agencies at which time comments were received from a neighbouring property owner regarding the following: (1) Location for snow storage; and (2) Snow Plow turn around and safety (1) It is understood that the current practice of plowing the snow and storing at the end of Symond will continue to occur even with the extension of Symond Avenue by the applicant. (2) It was confirmed by the Director of Transportation at the public meeting that snow plows would not be backing down Symond Avenue but would be backing into the driveway on the newly created lot to turn around in order to drive out of Symond Avenue in the safest manner possible. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: Potential financial and legal implications should the decision of Council be appealed to the Ontario Municipal Board. POLICIES /LEGISLATION: Township of Oro - Medonte Official Plan: The subject lands are designated "Shoreline" by Schedule "A" of the Official Plan and no natural heritage features are identified on the property in accordance with Schedule "B ". Section C5 contains the policies related to use and development of land in this designation. Permitted uses within this designation include single detached dwellings, such as proposed through this amendment. The property was the subject of a consent application for the creation of one new residential lot and was approved by the Committee of Adjustment in January 2013 on the basis that the application conformed to the Township's Official Plan. One of the conditions of the Committee's decision required a site specific rezoning in order which is the purpose of this application being considered by Council. The current and proposed residential uses would conform to the Township's Official Plan policies. DEVELOPMENT SERVICES Report No. DS2013 -021 April 24, 2013 Page 2 of 7 Page 108 of 285 10g) Report No. DS2013 -21, Andria Leigh, Director of Dev... The application proposes to rezone the one severed lot and one retained lot to ensure compliance with the by -law. The proposed lots which would permit residential use are consistent with surrounding land uses. Zoning By -law 97 -95: The subject lands are zoned Shoreline Residential (SR) while the northerly portion which was the former Lakeview Avenue is not currently zoned and is required to be zoned Shoreline Residential through this application. Therefore, the effect of this provision is that the applicant was required as a condition of the consent decision to complete an amendment to the zoning of the subject lands. The proposed zoning by- law amendment requires site specific exceptions for two matters: 1. Minimum Lot Frontage on a Public Street from 30 metres to 10 metres; and 2. Minimum Lot Area from 0.2 hectares to 0.18 hectares. During the Township circulation of the Consent application, the Transportation Department confirmed they did not object to the severance provided that Symond Avenue was extended by the applicant to the Township's standard in order to provide frontage and access to service the severed and retained lands. It is understood from the Director of Transportation that a full cul -de -sac turnaround at the end of Symond is not required but that the road is required to be extended a minimum of 10 metres past the southerly lot line of the newly created lot in order to provide sufficient space for snow storage beyond the proposed driveway. The subject lands will comply with the remainder of the provisions of the SR Zone as required by the Comprehensive Zoning By -law 97 -95. County Official Plan The property is designated Rural & Agricultural on Schedule 5.1 of the County's Official Plan, this designation permits residential use and the residential lots that were created through the consent process. On the basis that application rezones the lands for residential purposes which is consistent with the rural character of the surrounding area and is for a residential consent which conforms with the County Official Plan, it is the opinion of Planning staff for the Township that the subject application conforms to the applicable policies of the County's Official Plan. Provincial Policy Statement The intent of the Provincial Policy Statement (PPS) is to build strong and healthy communities while at the same time promoting efficient land use and development patterns. Section 1.1.4 of the PPS contains policies related to "Rural Areas in Municipalities" and specifically, Section 1.1.4.1 of the PPS states that "a) permitted uses and activities shall relate to ... limited residential development and other rural land uses... b) development shall be appropriate to the infrastructure which is planned or available, and avoid DEVELOPMENT SERVICES April 24, 2013 Report No. DS2013 -021 Page 3 of 7 Page 109 of 285 10g) Report No. DS2013 -21, Andria Leigh, Director of Dev... Therefore, since the proposed development would rezone the lands that were the subject of lot creation in conformity with existing Official Plan policies that contemplated that form of development, the rezoning is considered to generally be consistent with the Provincial Policy Statement, 2005. Places to Grow The subject application has been reviewed by Planning staff with respect to the Places to Grow policies. Section 2.2.9.3 of the Growth Plan contains policies that state that new lots for residential development may be allowed in rural areas in site - specific locations with approved zoning or designation that permits this type of development in a municipal official plan. The consent which the rezoning is a condition of was considered to conform with the intent of the Official Plan for the Township and maintained the general intent of the Township's Zoning By -law. Therefore, since the rezoning would allow for the future development of the residential lots created by Consent within an approved designation, where it would be directly accessed by existing roads and located in an area where it would be compatible with adjacent land uses, the proposed rezoning is considered to maintain the general intent of the Province's Growth Plan. CORPORATE STRATEGIC GOALS: Quality of Life — To contribute to an enriched quality of life for residents by maintaining Oro - Medonte's natural beauty and county -like character Safe & Healthy Community — To ensure that Oro - Medonte policies and programs promote a safe and secure environment while encouraging healthy lifestyles Service Excellence — To provide a welcoming, courteous and professional culture of service excellence on the part of Council and Township staff Sustainability — To build an increasingly sustainable community with regard for and sensitivity to the needs of future generations. CONSULTATIONS: Director, Transportation and Environmental Services ATTACHMENTS: Attachment 1: Location Map Attachment 2: Consent Drawing DEVELOPMENT SERVICES Report No. DS2013 -021 April 24, 2013 Page 4 of 7 Page 110 of 285 10g) Report No. DS2013 -21, Andria Leigh, Director of Dev... CONCLUSION: The Zoning By -law Amendment application proposes to rezone the lands approved for conditional consent to create one new residential lot and maintain one retained residential lot. The exception as required by the Committee's decision is to recognize a lot frontage on a public street deficiency to 10.0 metres; and a minimum lot area of 0.18 hectares. The proposed Zoning By -law Amendment conforms to the general intent of the Provincial Plan and the Township and County Official Plans and the provisions of the Zoning By- law. On this basis, it is recommended that Zoning By -law Amendment Application 2013 - ZBA-02 be approved by Council. Respectfully submitted: Andria Leigh, MCIP, RPP Director, Development Services SMT Approval / Comments: C.A.O. Approval / Comments: DEVELOPMENT SERVICES Report No. DS2013 -021 April 24, 2013 Page 5 of 7 Page 111 of 285 10g) Report No. DS2013 -21, Andria Leigh, Director of Dev... ATTACHMENT 1: LOCATION MAP 2013- ZBA -02 (McKay) DEVELOPMENT SERVICES Report No. DS2013 -021 Lands to be rezoned to the Shoreline Residential Exception 226 (SR'226) Zone April 24, 2013 Page 6 of 7 Page 112 of 285 10g) Report No. DS2013 -21, Andria Leigh, Director of Dev... ATTACHMENT 2: CONSENT DRAWING 2012 -B -29 (McKay) IT CIS 7�7R, { cra rf55+GN B LnKENEW AVENUE ® I . 27 nr. R ca GSTnErREavD . ,.P. «LwAN .'a. 77. 1 o19 "C", x s .,s; j !1 19WH91tP 1K Okp- MEDGiIE r VY A' 1')T -- CdJNT' Q•' SIM�C R jLAKEVIEW 1 AVENUE 1 �`� I p Q7 x20 IF n!. � �vr �I �_ LG7 . 17? s 5 _ !. a. _..._ OF 76, ! rat r 1 CS4 RUDY MP SURVEYING L' BREEZY AVENUE Y.ItCt*+ 5i tAN(S ,W�= HJ! -:?i ...... ..............._...... DEVELOPMENT SERVICES Report No. DS2013 -021 April 24, 2013 Page 7 of 7 Page 113 of 285 1 Oh) Report No. DS2013 -22, Andria Leigh, Director of Dev... jblPnsinp of REPORT Proud Heritage, Exciting Future Report No. To: Prepared By: DS2013 -022 Council Andria Leigh, Director, Development Services Meeting Date: Subject: Proposed Zoning By- Motion # April 24, 2013 law Amendment Application 2012 - ZBA -16 ( Pintar), Concession 8, North Part of Roll #: R.M.S. File #: Lot 8, 4128 Line 8 North, D14 43942 Township of Oro - Medonte RECOMMENDATION(S): Requires Action For Information Only It is recommended: 1. THAT Report DS 2013 -042, regarding Zoning By -law Amendment Application 2012 - ZBA-16 for Marjeta Pintar, Concession 8, North Part of Lot 8, 4128 Line 8 North, Township of Oro - Medonte, be received and adopted. THAT Zoning By -law Amendment Application 2012 - ZBA -16 for Marjeta Pintar to amend Zoning By -law 97 -95 as amended, for the lands described as Concession 8, North Part of Lot 8, 4128 Line 8 North, on Schedule A21 from the Agricultural /Rural (A/RU) and Environmental Protection (EP) Zones to a site specific Agricultural /Rural (A/RU) and Environmental Protection (EP) Zones to permit a Class B dog kennel be approved by Council; and 3. THAT the applicant be notified of Council's decision. BACKGROUND: The purpose of this report is to consider a proposed Amendment to the Township's Comprehensive Zoning By -law, and to make recommendations to Council regarding the disposition of Zoning By -law Amendment application 2012 - ZBA -16. The subject lands are located on the south side of the Warminster Side Road and to regulate Dog Kennels within the Township of Oro - Medonte, and west of Line 8 North (See Attachment 1) and are municipally known as 4128 Line 8 North. In December 2012, the applicant submitted a Zoning By -law Amendment Application 2012 - ZBA -16 which proposes to amend the zoning of the subject lands on Schedule A21 to Zoning By -law 97 -95, as amended from the Agricultural /Rural (A/RU) and DEVELOPMENT SERVICES April 24, 2013 Report No. DS2013 -022 Page 1 of 10 Page 114 of 285 1 Oh) Report No. DS2013 -22, Andria Leigh, Director of Dev... Environmental Protection (EP) Zones to a site specific zone to permit a Class B kennel on the subject lands. The application was circulate for comments to internal Departments, the County of Simcoe, the NVCA, and other relevant commenting agencies. Following the above circulation, no objections have been stated from internal departments at the Township. The NVCA indicated they have no objection to the application, and that through the planning and building permit process adequate development setbacks can be maintained from significant environmental Features on the property. On the basis that kennels are subject to the implementation of site plan control, these appropriate setbacks can be identified through that process should the zoning amendment be approved. A Public Meeting as required under Section 34(120 of the Planning Act was held on March 20, 2013 in order to receive comments from members of the public on the application. Notice of the meeting was issued on February 28, 2012 and posted on the subject property that same date. Written submissions were received from two neighbouring property owners and verbal comments were also received at the meeting. ANALYSIS: The Lands subject to this application are designated Agricultural in the Township's Official Plan. Permitted uses in the Agricultural designation include commercial dog kennels and therefore an amendment to the Official Plan is not required for the proposed use. Section C1.3.5 contains the specific Official Plan policies to be considered by Council. These policies state "a dog kennel may be permitted in the Agricultural designation subject to an Amendment to the implementing Zoning By -law. Before considering such an amendment Council shall be satisfied that: a) The size of the proposed dog kennel is appropriate for the area; b) The building housing the dog kennel is set back an appropriate distance from lot lines; and c) An undue concentration of kennels does not already exist in the general vicinity of the proposed kennel. A new dog kennel may also be subject to a Site Plan Agreement that deals with issues such a buffering, the location and size of buildings, and landscaping to minimize the impact of the use on adjacent land uses." The applicant has submitted the application for the zoning by -law amendment as required by the policies of the Township's Official Plan. In September 2012, Council adopted a General Zoning By -law Amendment (By -law 2012 -164) which established zone provisions for the lot size and setbacks required for Class "A" and "B" kennels as defined in the Township's Kennel Licensing By -law. By- law 2012 -164 established standards as it relates to subsections (a) and (b) which specified that a Class "A" kennel which provides for the keeping of a maximum of 8 DEVELOPMENT SERVICES April 24, 2013 Report No. DS2013 -022 Page 2 of 10 Page 115 of 285 1 Oh) Report No. DS2013 -22, Andria Leigh, Director of Dev... dogs, requires a minimum lot size of 4 hectares and Class "B" which provides for the keeping of a maximum of 50 dogs, and requires a minimum lot size of 20 hectares. The applicant's proposal is considered a Class B kennel and would therefore require a lot size of 20 hectares, which this application does comply with. The lands subject to this application have a lot area of 40 hectares and would comply with this requirement. In addition, By -law 2012 -164 enacted setback distances deemed to be appropriate from lot lines and the nearest residential dwelling for a dog kennel operation. As it relates to a Class B kennel (as proposed), the minimum setback to all lot lines is 100 metres and the minimum distance to the nearest residential dwelling is 200 metres. The applicant has identified on their aerial drawing, that the kennel is a distance of 71.6 metres to the front lot line and 125 metres to the nearest dwelling and would therefore not achieve the required setbacks established by Council. The proposed kennel operation is not located within a geographic area where there is currently an undue concentration of commercial dog kennels. The last paragraph of the Township's Official Plan policies identifies the requirement for Site Plan Control and in accordance with the Licensing By -law Council has confirmed that all dog kennels would be subject to site plan control to address issues such as buffering, location and size of building, and landscaping in order to minimize the impact on adjacent land uses. Should the application be considered favorably by Council, it would be required to be subject to a Holding Provision until such time as the required Site Plan Agreement was executed by Council. With the proposed kennel location, issues of noise and visual buffering and landscaping, and building location mitigation measures would be required to be implemented in order to reduce the impacts on neighbours from the kennel operation. At the public meeting, written and verbal comments were received from neighbours that identified their concerns with the proposed amendment for the following reasons: close proximity of proposed kennel operation and its close proximity to existing residential uses, visual and acoustic impacts, safety impacts with potential for dogs running at large, fencing, and the disposal of fecal matter. These are issues which are also identified in the Township's Official Plan as being required to be addressed to Council's satisfaction before considering favorable a zoning by -law amendment. The lot size and setback provisions of the general amendment (By- law 2012 -164) were also intended to provide direction to Township staff, on what standards would be considered appropriate in order to satisfy the Official Plan criteria. On the basis of the above, it is staff's opinion that the proposed amendment that would permit a kennel operation on the property which does not satisfy the lot setback requirements would not be considered to conform with the policies of the Official Plan; however with the adoption of the zoning by -law amendment and implementation of site plan control, the intent of the policies can be achieved. DEVELOPMENT SERVICES Report No. DS2013 -022 pril 24, 2013 Page 3 of 10 Page 116 of 285 1 Oh) Report No. DS2013 -22, Andria Leigh, Director of Dev... FINANCIAL/ LEGAL IMPLICATIONS/ RISK MANAGEMENT: Potential financial and legal implications should the decision of Council be appealed to the Ontario Municipal Board. POLICIES /LEGISLATION: Township of Oro - Medonte Official Plan The Township of Oro - Medonte Official Plan permits commercial dog kennels in both the Agricultural (Section Cl) and Rural (Section C2) designations; however both sections identify that the use is subject to the policies of Section C1.3.5. Section C1.2.3.5 of the Official Plan states that Dog Kennels may be permitted subject to an amendment of the implementing Zoning By -law. Before considering such an amendment, Council shall be satisfied that the size of the proposed dog kennel is appropriate for the area; the building housing the dog kennel is set back an appropriate distance from lot lines; and an undue concentration of dog kennels does not already exist in the general vicinity of the proposed kennel. The Official Plan also states that a new dog kennel may also be subject to a Site Plan Agreement that deals with issues such as buffering, the location and size of buildings and landscaping to minimize the impact of the use on adjacent land uses. The proposed General Zoning By -law Amendment provides additional clarification on definitions for Class A and B kennels and provides further site specific lot size and setback requirements. Dogs kennels continue to be subject to an amendment to the Zoning By -law in accordance with the Official Plan and there the proposed general amendment to provide consistency with the Kennel Licensing By -law is in keeping with the intent and purpose and conforms with the policies of the Official Plan. PROVINCIAL POLICY STATEMENT, 2005 The purpose of the Provincial Policy Statement (PPS) is to provide direction to municipalities in Ontario for appropriate land use planning and development, "while protecting resources of provincial interest, public health and safety, and the quality of the natural environment'. Section 1.1.4 of the PPS states that "[in] rural areas ... in municipalities ... a) permitted uses and activities shall relate to ... limited residential development and other rural land uses ... d) development that is compatible with the rural landscape and can be sustained by rural service levels should be promoted...". The proposed amendment which would permit a dog kennel on a rural lot is considered a site specific form of development and therefore the policies are not considered to apply. DEVELOPMENT SERVICES April 24, 2013 Report No. DS2013 -022 Page 4 of 10 Page 117 of 285 1 Oh) Report No. DS2013 -22, Andria Leigh, Director of Dev... PLACES TO GROW: GROWTH PLAN FOR THE GREATER GOLDEN HORSESHOE, 2006 (OFFICE CONSOLIDATION, JANUARY 2012) The purpose of the Places to Grow policies is to provide direction to municipalities in Ontario for managing growth to ensure the efficient use of land and infrastructure resources, and to protect agricultural lands and other natural resources from incompatible development. The Places to Grow policies of the Province are, however, silent with respect to the form of site - specific zoning proposed and, therefore, its policies are not considered to apply with respect to the proposed amendment. COUNTY OF SIMCOE OFFICIAL PLAN As per Schedule 5. 1, the subject property is in the Rural and Agricultural designation in the County's Official Plan. Section 3.6 to the County's Official Plan contains policies for "Rural and Agricultural" areas, whose objectives include "[to] provide ... for rural uses such as ... limited residential ... while protecting the rural character..." and "[to] encourage maintenance and restoration of natural heritage areas were appropriate ... ". As the subject lands are designated Agricultural in the Township's Official Plan, they are subject to the County Official Plan policies for Prime Agricultural Areas. The County policies state that "Prime agricultural areas will be protected for agriculture and compatible uses. Permitted uses are agriculture, agriculture related uses, secondary uses, natural heritage conservation and forestry, aggregate developments subject to Section 4.4, processing of agricultural products, and agricultural produce sales outlets generally relating to production in the local area." The County policies appear to be silent with respect to the proposed use for a commercial dog kennel. TOWNSHIP OF ORO- MEDONTE ZONING BY -LAW 97 -95, AS AMENDED The subject lands are zoned Agricultural /Rural (A/RU) Zone pursuant to Schedule A20 to the Township's Zoning By -law, and the proposed Zoning By -law Amendment seeks to establish a new site - specific standard to permit a dog kennel operation on the subject property. Dog kennels are not permitted as of right in the Township's Zoning By -law and are subject to the approval of a site- specific zoning by -law amendment in order for them to be constructed and operated. On this basis the applicant has submitted such an application for Council's consideration. The subject property contains approximately 626 metres (2053 feet) of frontage on Line 8 North, 628 metres (2060 feet) along Warminster Side Road, and a lot area of 40 hectares (99 acres). As stated above, the proposed zoning by -law amendment for the dog kennel complies with the lot size requirements for a Class "B" kennel but does not satisfy the setback requirements for a Class "B" kennel as established by Council. On this basis, the approval of the proposed amendment would establish a site - specific DEVELOPMENT SERVICES April 24, 2013 Report No. DS2013 -022 Page 5 of 10 Page 118 of 285 1 Oh) Report No. DS2013 -22, Andria Leigh, Director of Dev... standard that is less than the general provisions for all kennels adopted by Council in 2012. In October 2012, Council adopted a zoning by -law amendment (2012 -165) for a Class "A" kennel which was significantly below the lot size and setback requirements. The proposed amendment considered in this report does achieve the lot size requirements and essentially requires reductions in the setback requirements. Through site plan control matters such as fencing and buffering can be provided to address the concerns raised during the public process. On this basis, the proposed site- specific amendment which would permit a commercial dog kennel is considered to meet the general intent of the Zoning By -law and would be considered appropriate for the desirable development of the lot. CORPORATE STRATEGIC GOALS: Quality of Life — To contribute to an enriched quality of life for residents by maintaining Oro - Medonte's natural beauty and county -like character Safe & Healthy Community — To ensure that Oro - Medonte policies and programs promote a safe and secure environment while encouraging healthy lifestyles Service Excellence — To provide a welcoming, courteous and professional culture of service excellence on the part of Council and Township staff Sustainability — To build an increasingly sustainable community with regard for and sensitivity to the needs of future generations. CONSULTATIONS: • Township Departments — no objections stated ATTACHMENTS: 1: Location Map 2: Aerial Plan 3: Aerial Setback Plan DEVELOPMENT SERVICES April 24, 2013 Report No. DS2013 -022 Page 6 of 10 Page 119 of 285 1 Oh) Report No. DS2013 -22, Andria Leigh, Director of Dev... CONCLUSION: The proposal in Zoning By -law Amendment Application 2012- ZBA -16 to amend the zoning of 4128 Line 8 North to permit a dog kennel operation is considered to maintain the general intent of the Township's Zoning By -law, to conform with the intent of the Official Plans for the Township. Therefore, it is recommended that Application 2012 -ZBA- 16 be approved by Council. Respectfully submitted: Andria Leigh, MCIP, RPP Director, Development Services SMT Approval / Comments: I C.A.O. Approval / Comments: �� DEVELOPMENT SERVICES April 24, 2013 Report No. DS2013 -022 Page 7 of 10 Page 120 of 285 1 Oh) Report No. DS2013 -22, Andria Leigh, Director of Dev... DEVELOPMENT SERVI Report No. DS2013 -022 ATTACHMENT 1: LOCATION MAP 2012- ZBA -16 (PINTAR) SUBJECT TRYPERTY (4128 Line 8 North) April 24, 2013 Page 8 of 10 Page 121 of 285 1 Oh) Report No. DS2013 -22, Andria Leigh, Director of Dev... �S Stier ATTACHMENT 2: AERIAL PLAN 2012- ZBA -16 (PINTAR) Development Application for 4128 8 Line N Township of Oro- Medonte County of Simcoe 2012 DEVELOPMENT SERVICES Report No. DS2013 -022 April 24, 2013 Page 9 of 10 Page 122 of 285 1 Oh) Report No. DS2013 -22, Andria Leigh, Director of Dev... ATTACHMENT 3: AERIAL SETBACK PLAN 2012- ZBA -16 (PINTAR) Development Application for 4128 8 Line N Township of Oro- Medonte County of Simcoe 2012 . ,. DEVELOPMENT SERVICES Report No. DS2013 -022 April 24, 2013 Page 10 of 10 Page 123 of 285 10j) Report No. DS2013 -24, Andria Leigh, Director of Dev... )D�) 7oaunsEaip o� REPORT Proud Heritage, Exciting Future Report No. To: Prepared By: DS2013 -024 Council Andria Leigh, Director Development Services Meeting Date: Subject: Motion # April 24, 2013 Site Plan Agreement — Travel Rite Property (Hitch House), 2013 - SPA -05 Roll #: R.M.S. File #: 4346- 010 -001- 1560000 D11 44230 RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. Report No. DS2013 -024 be received and adopted; 2. THAT the Site Plan Agreement for Travel Rite Property Corp. for the property located at 1490 Highway 11, be entered into and executed by Council; 3. THAT Council approve and adopt By -law 2013 -063 A By -law to authorize the execution of the Site Plan Agreement with Travel Rite Property Corp.; and 4. THAT the applicant be advised accordingly. BACKGROUND: The purpose of this report is to consider a proposed Site Plan Agreement for the re- construction and expansion of the Hitch House showroom and service building. The existing 17496 square foot Hitch House building was destroyed by fire in November 2012 and was subsequently demolished. The landowner has been working with the Township in regards to the reconstruction of the building and the required site plan approval process. The proposed building expands the original building footprint to 24263.7 square foot commercial building. As per the Site Plan Control By -law 2009 -062 uses within the General Commercial (GC) Zone are subject to the site plan approval process, which would include the subject property. The site plan was intended to review matters including: building and servicing locations, access and parking layouts, Stormwater management, building and servicing locations, access and parking layouts, landscaping and signage. The necessary permits from NVCA and MTO were required to be obtained prior to Site Plan Approval being obtained from the Township. The subject lands are located within Concession 2, Part of Lot 11, municipally known as 1490 Highway 11. The site plan approval is required prior to the consideration of the appropriate zoning certificate and building permit. The site has a total frontage along Hwy 11 of approximately 211 metres (692 feet) and a total area of 4.8 hectares (11.86 acres). ANALYSIS: DEVELOPMENT SERVICES April 24, 2013 Report No. DS2013 -024 Page 1 of 3 Page 124 of 285 10j) Report No. DS2013 -24, Andria Leigh, Director of Dev... The site plan application was submitted to the Township and was circulated to both internal staff, the Ministry of Transportation, and the Nottawasaga Valley Conservation Authority who both have jurisdiction over the development of the property. The site plan drawings have been through a series of amendments in order to satisfy all the required legislation and agencies. In March 2013 the applicant received the Building and Land Use Permit from the Ministry of Transportation for the proposed development. On April 19, 2013 the Nottawasaga Valley Conservation Authority approved the site plan and the required wording now contained in the Site Plan Agreement. Appropriate facilities have been provided by the applicant to address the fire suppression requirements of the Township Fire and Emergency Service department including the necessary underground storage tanks and dry hydrant. On this basis and the planning analysis provided below, the Planning Division is recommending approval of the site plan agreement. The Planning Division has considered the relevant planning documents in making this recommendation, the applicable documents and policies are discussed below. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: n/a POLICIES /LEGISLATION: Township of Oro - Medonte Official Plan: The subject lands are located within the "Commercial" designation in the Township's Official Plan. Permitted uses in the Commercial designation include retail stores, business offices, and recreational establishments. The continued use of the site for the Hitch House recreational vehicle sales and service establishment would confirm with the permitted uses of the Official Plan. Section C9.4 contains the policies for consideration by Council when an application for Site Plan approval is submitted. These policies required consideration for parking and loading facilities, buffering to residential uses, building design and compatibility, landscaping, and outdoor storage. Planning staff have reviewed these policies in the context of the Site plan drawings submitted for the re- construction of the Hitch House and determined they confirm with the intent of these policies. Zoninq By -law 97 -95: The land is currently zoned General Commercial (GC) which permits the commercial uses proposed for the site. Staff have reviewed the proposed site plan and buildings against the By- law provisions and determined that it complies with the required yard, height, and parking provisions. Therefore the use and structures comply with the provisions of the General Commercial Zone for the redevelopment as proposed. DEVELOPMENT SERVICES April 24, 2013 Report No. DS2013 -024 Page 2 of 3 Page 125 of 285 10j) Report No. DS2013 -24, Andria Leigh, Director of Dev... CORPORATE STRATEGIC GOALS: Service Excellence — To provide a welcoming, courteous and professional culture of service excellence on the part of Council and Township staff Sustainability — To build an increasingly sustainable community with regard for, and sensitivity to the needs of future generations. CONSULTATIONS: Internal Departments — No Concerns NVCA —No objections with site plan as per letter of April 19, 2013 MTO — Permit for commercial building approved. ATTACHMENTS: None CONCLUSION: The Site Plan application proposes to re- construct and expand the Hitch House building. As per the Site Plan Control By -law 2009 -062 uses within the General Commercial (GC) Zone are subject to the site plan approval process. The proposed Site Plan conforms to the Official Plan policies, and complies with the applicable provisions of the Zoning By -law. While both the MTO and NVCA have provided their respective permits and approval for the development. On this basis, it is recommended to Council that the execution of the site plan agreement be approved by Council and the necessary zoning certificate and building permit be considered for issuance upon receipt of the requirement securities. Respectfully submitted, s Andria Leigh, MCI , RPP Director of Development Services SMT Approval / Comments: I C.A.O. Approval / Comments: DEVELOPMENT SERVICES April 24, 2013 Report No. DS2013 -024 Page 3 of 3 Page 126 of 285 10k) Report No. DS2013 -25, Andria Leigh, Director of Dev... TOWNSHIP OF ORO- MEDONTE 0r 11� REPORT b I/) Report No. To: Council Prepared By: DS 2013 -025 Andria Leigh, Director, Development Services Meeting Date: Subject: Site Plan Agreement Motion # April 24, 2013 2012 - SPA -18 (Wolf Steel - Napoleon) 2621 Gore Road Roll #: R.M.S. File #: 4346 - 010- 006 -15200 D11 43573 RECOMMENDATION(S): Requires Action For Information Only It is recommended: 1. THAT Report DS 2013 -025 be received and adopted; 2. THAT Council support the execution of a pre- servicing agreement with Wolf Steel Ltd (Napoleon) for the underground works; 3. That staff bring forward the by -law and agreement to execute the required pre- servicing agreement with Wolf Steel Ltd; and 4. THAT the applicant be advised accordingly. BACKGROUND: The purpose of this report is to consider a proposed Pre - Servicing Agreement with Wolf Steel prior to execution of the required Site Plan Agreement for the proposed 241,829 square foot warehouse building. The applicants, Wolf Steel Ltd., revised their submission in January 2013 which removed the office space for their proposed facility located at 2621 Gore Road. The property was subject to an Official Plan and Zoning By -law amendment in 2011; the lands are designated Industrial and are zoned Economic Development (ED), Environmental Protection (EP), and Agricultural /Rural (A/RU) by the Township's Zoning By -law 97 -95. The applicant is required to enter into Site Plan Agreements with Council for the Township with respect to the removal of the Holding Provision. ANALYSIS: In accordance with By -law 2009 -062 (Site Plan Control Area By -law for the Township), the development of all new commercial or industrial buildings requires the owner to enter into a Site Plan Agreement prior to the issuance of a Zoning Certificate and Building Permit for the proposed work. Development Services Meeting Date April 24, 2013 Report No. DS 2013 -025 Page 1 of 5 Page 127 of 285 10k) Report No. DS2013 -25, Andria Leigh, Director of Dev... The Township Site Plan Approval Guidelines identify the following regarding cost estimates and letter of credit: "The applicant is required to provide a cost estimate for all the required works including: Landscaping, Drainage, Culvert, Driveway Access /Roadway Internal Roadways and Parking Areas, Fencing, Lighting and Municipal Services (Street Lighting, Road Construction, Sewer, Water, Sidewalk, Traffic Signage). Cost estimates are to be reviewed by all Departments and Township Engineering Consultant prior to the finalization of the amount of the Letter of Credit. All cost estimates are to be included in the Letter of Credit. The applicant will be responsible for the costs associated with all traffic signs required on their property. The signs will be ordered by the Township and posted on the property by the applicant. The applicant shall review the Site Plan Agreement, obtain all applicable signatures, and provide four (4) original agreements, the final Letter of Credit (as approved by the Treasurer or designate), and the final Site Plan drawings (11" x17" size) to the Township for execution of the Agreement. Once executed by Council, the Site Plan Agreement is registered on title by the Township. Costs associated with registration are the responsibility of the applicant. Upon written notification by the applicant or its authorized agent, certifying that all required works have been completed and upon confirmation by the Township's Engineering Consultant and/or Director of Development Services, Planning Division Staff will request comments or concerns from Department Heads, if no concerns are received a memo is provided to the Finance Department for the reduction or release of the Letter of Credit. All Engineer and Township staff costs are the responsibility of the applicant and will be deducted from the refundable deposit, in accordance with the Tariff of Fees By -law or deducted from the Letter of Credit. Prior to the securities being released, the Planning Division staff will circulate to any consultants to ensure all bills and advertising costs are received and the sufficient refundable deposit is available to cover these costs. If the site inspection is not satisfactory or concerns are raised through the circulation process, a letter will be sent to the applicant indicating the concerns. The securities will not be released until these concerns are addressed by the applicant, to the satisfaction of the Township. Reductions to the Letter of Credit prior to the completion of a one year period from the date of execution will only be considered for the construction works not for the landscaping component. If the agreement is not in compliance with the Site Plan Agreement as determined by Township staff, the Township upon twenty -one (21) days notice by registered mail, will draw down on the Letter of Credit, the appropriate amount to the works completed when directed." The Township established process and guidelines require all applicants to submit a letter of credit for 100% of the estimated works at the time of their Site Plan agreement proceeding to Development Services Meeting Date April 24, 2013 Report No. DS 2013 -025 Page 2 of 5 Page 128 of 285 10k) Report No. DS2013 -25, Andria Leigh, Director of Dev... Council for approval. This requirement ensures the Township has the necessary monies to complete any works on a site which are not completed by the applicant/landowner, and not requiring costs to the general taxpayer associated to a specific development. The requirement for 100% securities is not unique to Oro - Medonte but is a standard established in many of the Simcoe County municipalities and others within the Province including the City of Toronto. Information was previously obtained from other municipalities in Simcoe County regarding their Site Plan security requirements that identify a range of approaches from 100% security for all works to 25% security for on -site and 100% for off -site works. As identified in Schedule 1, the required securities to be posted for the Wolf Steel site plan are in the amount of $1,668,262.99 for the identified works on site based on the approved cost estimate reviewed by AECOM. It is understood that Wolf Steel will be seeking further direction from Council on this matter, and therefore in order to allow the site works to proceed at this time it is recommended that a pre - servicing agreement for the underground works be considered by Council. In discussion with the applicant's consultant the following would be required: (a) Written confirmation from NVCA that they support such a pre - servicing agreement (b) Written confirmation from AECOM that they support such a pre - servicing agreement (c) Securities for these works, based on the letter of credit value submitted by CC Tatham this would appear to be the Section B — Site Works in the amount of $449,911 The applicant's consultant has confirmed their support to provide these documents and therefore it is staff's recommendation that Council support proceeding at this time with a pre - servicing agreement to allow the works to be initiated. This is the same approach that was supported by Council for a site at 18 Small Crescent which did not proceed at that time. FINANCIAL: Not applicable. POLICIES /LEGISLATION: Township of Oro - Medonte Official Plan and Zoning By -law 97 -95 The Planning Act, Section 41 CONSULTATIONS: Internal Departments — No Concerns AECOM — NVCA — MTO — Permit issued MOE — ECA 4939- 96FHZZ issued April 15, 2013 for on -site sewage and Stormwater management works Development Services Meeting Date April 24, 2013 Report No. DS 2013 -025 Page 3 of 5 Page 129 of 285 10k) Report No. DS2013 -25, Andria Leigh, Director of Dev... ATTACHMENTS: Schedule 1: Site Plan Security Cost Estimate CONCLUSION: The Pre - servicing would allow Wolf Steel to proceed with the retaining wall and foundation on site while the outstanding permit from NVCA is obtained, and the minor revisions identified by AECOM are completed on the drawings. The pre - servicing will also allow for Council to consider a request from Wolf Steel for a reduced security component when the site plan is proposed to be brought forward for Council's consideration. Should Council support the execution of a pre - servicing agreement at this time, the necessary agreement will be drafted and brought forward for Council's consideration. The necessary building permit can be issued for the foundation provided the necessary securities for the pre - servicing work as provided to the Township and written confirmation is received from AECOM and NVCA of their support for the pre - servicing works. In addition the require development charges for the County and Education components are required to be paid prior to issuance of the building permit for the foundation. The applicant's consultant has been advised of these requirements and has confirmed these requirements will be satisfied. On this basis, it is recommended that Council support a pre- servicing agreement with Wolf Steel for the underground woreks including the retaining wall and building foundation and that staff bring forward the necessary agreement for Council authorization to execute. Respectfully submitted: Andria Leigh, MCIP RPP Director, Development Services SMT Approval / Comments: C.A.O. Approval / Comments: `1, Development Services Report No. DS 2013 -025 Date April 24, 2013 Page 4 of 5 Page 130 of 285 10k) Report No. DS2013 -25, Andria Leigh, Director of Dev... SCHEDULE 1: SECURITY COST ESTIMATE 2012 - SPA -18 (Wolf Steel Napoleon) LETTER OF CREDIT VALUE FOR WOLF STEEL SITE PLAN TOWNSHIP OF ORO- MEDONTE ITEMIZED ESTIMATE OF COST OF CONSTRUCTION OF EACH PART OF THE WORKS: The following list summarizes the cost estimate of the majorworks but is not necessarily Inclusive: Original Remaining Completed Outstanding Work Work A) Sitation and Erosion Control Works including mud mat, silt fence, check dams, and Rip Rap ...................... $15,440:00 15,440.00 $0.00 B) Site Works including strip and stockpile topsoil, clearing and grubbing, excavation and grading, import of fill, topsoil, hydroseed, sod, retaining wail and handrailing ........................ ............................... $449,911.00 449,911.00 $0.00 C) Road Works including granulars, asphalt, subdrains, curb, Iine painting and sidewalk ............. .................... $522,141.40 522,141.40 $0.00 D) Storm Sewer Works including stone pipes, maintenance holes, catch basins, culverts, rip rap, headwall, stormceptor and video inspection .................. $305,634.20 305,634.20 $0.00 E) Storm Water Management Pond Works including pipes, catch basin rip rap, and maintenance hole riser..... $48,999.70 48,999.70 $0.00 SUB -TOTAL $1,342,126.30 $1,342,126.30 $0.00 G) 10% Allowance for Engineering and Supervision $134,212.63 $134,212.63 $0.00 TOTAL $1,476,338.93 $1,476,338.93 $0.00 13% HST $191,924.06 $191,924.06 $0.00 TOTAL COST $1,668,262.99 $1,668,262.99 $0.00 LETTER OF CREDIT RETAINED D Remaining Outstanding Work $1,668,262.99 109/. of Completed Work $0.00 RETAINED BY TOWNSHIP $1,668,262.99 4/3/2013 Development Services Meeting Date April 24, 2013 Report No. DS 2013 -025 Page 5 of 5 Page 131 of 285 101) Report No. TES2013 -08, Jerry Ball, Director of Tran... REPORT Township of Proud Heritage, Exciting Future Report No. TES2013 -08 To: COUNCIL Prepared By: Lisa McNiven Meeting Date: Subject: Motion # April 24, 2013 Transportation Services Department - Tender Results for 2013 Roll #: R.M.S. File #: TES2013 -01 - Slurry Seal TES2013 -02 - Hot Mix Paving TES2013 -03 - Dark Journal, Virgin Oil TES2013 -04 - Supply, Haul, Mix and Pile Winter Sand TES2013 -05 - Grass Cutting, Roadside, Tile Beds, Pumphouse Facilities TES2013 -06 Snow Removal, Bass Lake TES2013 -07 Snow Removal, Sugarbush TES2013 -08 Snow Removal, Horseshoe Valley RECOMMENDATION(S): Requires Action X For Information Only It is recommended that: 1. THAT Report No. TES2013 -08 be received and adopted. 2. THAT the following tenders be awarded: TES2013 -01 Slurry Seal I Duncor Enterprises $166,252.38 Inc. I ($1.86 /square meter) TES2013 -02 Hot Mix Paving K.J. Beamish $504,354.03 Construction Co. Ltd. ($8.151tonne, Shoulder Gravel $.45m2, Fine Grade $50.00 /tonne, Hot Mix) Transportation and Environmental Services April 24, 2013 Report No. TES2013 -08 Page 1 of 7 Page 132 of 285 101) Report No. TES2013 -08, Jerry Ball, Director of Tran... TES2013 -03 I Dark Journal, Virgin Oil I Da -Lee Dust Control $61,226.07 ($1.491liter) TES2013 -04 Supply, Haul, Mix and Dalton R Lowe and South Yard Pile Winter Sand Sons Construction Ltd. Yard $7.01/Tonne Pit $6.24/Tonne North Yard Yard $7.14/Tonne Pit $7.14/Tonne TES2013 -06 Snow Removal /Sanding, Bass Lake Area (3 ears contract ) Ron Burton & Sons (hourly rate w /standby), Sanding 2013 2014 2015 TES2013 -05 Grass Cutting, 201312014 2014/2015 2015/2016 TES2013 -07 Roadside (3 cuts); Ron Burton & Sons $23,504.00 $23,617.00 $23,730.00 Pumphouse Facilities Ron Burton & Sons $50.85 1each $50.85 /each $50.85 /each (11 Facilities); with sanding), Tile Beds (4 Tile Beds) Woodrow Family $75.00 /each $75.00 /each $75.00 /each option) Farms TES2013 -06 Snow Removal /Sanding, Bass Lake Area (3 ears contract ) Ron Burton & Sons (hourly rate w /standby), Sanding 201312014 $73.45/hour $88.14/Hour 2014/2015 $73.451hour $88.14/Hour 2015/2016 $73.45/hour $88.14/Hour 201312014 2014/2015 2015/2016 TES2013 -07 Snow Woodrow Family Removal /Sanding, Farms (hourly rate $73.45/hour $73.45/hour $73.45/hour Sugarbush (3 years with sanding), contract, with 3 year Standby $350.00 /stby $350.00 /stby $350.00 /stby option) 2013/2014 2014/2015 201512016 TES2013 -08 Snow Woodrow Family Removal /Sanding Farms (hourly rate $73.45/hour $73.45/hour $73.45/hour Horseshoe Valley Area with sanding), (3 years contract, with 3 Standby $350.00 /stby $350.00 /stby $350.00 /stby year option) 3. AND THAT the respective Contractors are advised of Council's decision, under the Director of Transportation and Environmental signature. I BACKGROUND: I Advertisements for the following Tender Contracts were placed in the Messenger Paper, posted on our Twitter Account, and on the Township website. The Tender Contracts were then opened at the Administration Centre on Thursday March 28, 2013 at 10:00 a.m. The Director of Transportation Services, Manager of Transportation Services, the Recording Clerk, and members of the public were present during the opening: Transportation and Environmental Services April 24, 2013 Report No. TES2013 -08 Page 2 of 7 Page 133 of 285 101) Report No. TES2013 -08, Jerry Ball, Director of Tran... Contract No. TES2013 -01 Contract No. TES2013 -02 Contract No. TES2013 -03 Contract No. TES2013 -04 Contract No. TES2013 -05 Contract No. TES2013 -06 Contract No. TES2013 -07 Contract No. TES2013 -08 Slurry Seal Hot Mix Paving Dark Journal, Virgin Oil Supply, Haul, Mix and Pile Winter Sand Grass Cutting, Roadside, Tile Beds, Pumphouse Facilities Snow Removal /Sanding, Bass Lake Area (3 year contract) Snow Removal /Sanding, Sugarbush Area (3 year contract, w/3 year option) Snow Removal /Sanding, Horseshoe Valley Area, (3 year contract, w/3 year option) The results of the tender contract openings are as follows: ANALYSIS: The results of the tender contract opening for Slurry Sea/" are as follows: CONTRACT NO. TES2013 -01 SLURRY SEAL (one year contract) 1) Duncor Enterprises Inc. 2) Miller Paving Limited $1.86 /sq.m. ($166,252.38) $2.06 /sq.m. ($184,128.98) It is recommended that the tender from Duncor Enterprises Inc. be accepted at a low tender amount of $1.86 /sq.m. (1 Year Total, $166.252.38) The results of the tender contract opening for `Hof Mix Paving" are as follows: CONTRACT NO. TES2013 -02 HOT MIX PAVING (one year contract) 1) Coco Paving Hot Mix, $52.22 /tonne, Fine Grade, 0.49 /m2, Shoulders, $15.20 /tonne 2) Miller Paving Hot Mix, $74.38 /tonne, Fine Grade, 0.90 /m2, Shoulders, $29.49 /tonne 3) K.J. Beamish Hot Mix, $50.00 /tonne, Fine Grade, 0.45/m2, Shoulders, $8.15 /tonne It is recommended that the tender from K.J. Beamish Construction Co. Ltd. be accepted at a low tender amount of Hot Mix, $50.001tonne, Fine Grade, 0.45 /m2, Shoulders, $8.151tonne. The results of the tender contract opening for `Dark Journal, Virgin Oil" are as follows: CONTRACT NO. TES2013 -03 DARK JOURNAL, VIRGIN OIL (one year contract)' 1) Da -Lee $1.49 /liter ($61,226.07) Transportation and Environmental Services April 24, 2013 Report No. TES2013 -08 Page 3 of 7 Page 134 of 285 101) Report No. TES2013 -08, Jerry Ball, Director of Tran... It is recommended that the tender from DA -LEE be accepted at the tender amount of Dark Journal, Virgin Oil, $1.4911iter, $61,226.07. The results of the tender contract opening for "Supplying, Hauling, Mixing and Piling Winter Sand "are as follows: CONTRACT NO. TES2013 -04 SUPPLY, HAUL, MIX AND PILE WINTER SAND (1 yr.) 1) Dalton R. Lowe & Sons Construction Ltd. $7.01 /tonne (South Yard Patrol Yard) $6.24 /tonne (South Yard Dome) $7.14 /tonne (North Yard Patrol Yard) $7.14 /tonne (North Yard Dome) 2) GH Stewart Construction $7.40 /tonne (South Yard Patrol Yard) $6.59 /tonne (South Yard Dome) $8.96 /tonne (North Yard Patrol Yard) $7.25 /tonne (North Yard Dome) It is recommended that the tender from Dalton R. Lowe & Sons Construction Ltd be accepted at a low tender amount of Supply, Haul, Mix and Pile Winter Sand, South Yard, Patrol - $7.01 /tonne, Dome - $6.241tonne, North Yard, Patrol — $7.15/tonne, Dome - $7.14/tonne. The results of the tender contract opening for "Grass Cutting Tile Beds, Pumphouse Facilities and Roadside" are as follows: CONTRACT NO. TES2013 -05 GRASS CUTTING TILE BEDS (4), PUMPHOUSE FACILITIES (11), ROADSIDE (3 year contract) -2013 2014 2016 iESCRIPT]ON' CONTRACTOR` Unit Prig [snit Price,;, knit 1'rjce , .,' Grass Cutting for Ron Burton & $85.00 x 4 $85.00 x 4 $85.00 x 4 Municipal Community Sons (per cut) (per cut) (per cut) Tile Beds (4) Grass Cutting for Water Ron Burton & $50.85 x 11 $50.85 x 11 $50.85 x 11 Pumphouse Facilities Sons (per cut) (per cut) (per cut) Grass cutting for Ron Burton & 1st, $ 6,554.00 1 $ 6,667.00 1 $ 6,780.00 Municipal Roadside (600 Sons 2 "d, $ 6,780.00 2nd $ 6,780.00 2nd $ 6,780.00 KM) 3'd $10,170.00 3'd $10,170.00 3'd $10,170.00 Grass Cutting for Woodrow Family $75.00 x 4 $75.00 x 4 $75.00 x4 Municipal Community Farms Tile Beds (4) Grass Cutting for Water Woodrow Family $60.00 x 11 $60.00 x 11 $$60.06-x- 11 Pumphouse Facilities Farms (per cut) (per cut) (per cut) Grass cutting for Woodrow Family NO BID RECD NO BID REC'D NO BID REC'D Municipal Roadside (600 Farms KM) Transportation and Environmental Services April 24, 2013 Report No. TES2013 -08 Page 4 of 7 Page 135 of 285 101) Report No. TES2013 -08, Jerry Ball, Director of Tran... Grass Cutting for Municipal Community Tile Beds 4 Mead Property Services $75.00 x 4 $75.00 x 4 $77.25 x 4 Grass Cutting for Water Mead Property $60.00 x 11 $60.00 x 11 $60.00 x 11 Pumphouse Facilities Services (per cut) (per cut) (per cut) Grass cutting for Mead Property 1st, $ 6,500.00 1 sT $ 6,500.00 18 $ 6,500.00 Municipal Roadside (600 Services 2 "d, $ 8,475,00 2nd $ 8,475.00 2nd $ 8,701.00 KM) 3'd, $12,712.50 3'd $12,712.50 3' $13,051.50 It is recommended that the tender from Woodrow Family Farms be accepted in the amounts of $75.00 per cut, from 2013 -2015, for 4 Municipal Community Tile Beds; the tender from Ron Burton & Sons be accepted in the amounts of $50.85 per cut, from 2013-2015, for 11 Water Pumphouse Facilities; and Ron Burton and Sons tender be accepted in the amounts of $6,554.00, $6,780.00, $10, 170.00 — 2013, $6,667.00, $6,780.00, $10,170.00 — 2014, $6,780.00, $6,780.00, $10,170,00 for the 3 cuts per season, for Roadside Cutting. CONTRACT NO. TES2013 -06 Snow RemovaUSanding, Bass Lake Area (3 Year Contract) The results of the tender contract opening for "Snow Removal, Bass Lake Area "are as follows: CONTRACT= NO ' "DESF#IPTtt7N Ct)NT€#AC.T�lR : 2013/201:.4 Si�owplowig 201412015 nov+rplow'ng 205/2016 ; Snotivplowirig;., TES2013 -06 Snow Removal Ron Burton & Hourly Rate, Hourly Rate, Hourly Rate, and Sanding for Sons $73.45 $73.45 $73.45 the Winter $113.50 $113.50 $117.00 Seasons of Sanding, $88.14 Sanding, $88.14 Sanding, $88.14 2013/2014, Standby, Standby, Standby, 2014/2015 and Standby, No Standby, No Standby, No 2015/2016 Rate Rate Rate It is recommended that the tender from Ron Burton and Sons be accepted at the tender amount of $73.45, Hourly Rate, $88.14, Sanding, and No Rate for Standby. CONTRACT NO. TES2013 -07 Snow Removal /Sanding, Sugarbush Area (3 Year Contract, with optional 3 years) The results of the tender contract opening for "Snow Removal, Sugarbush Area "are as follows: C 3IdTRACT� FfO. ASCRIPTION CONTRACTOR � �.20�3I201� °� "Snoi�rpfowiiy; , �014t2fft5 . Stdvrplow�ng 2615/2016 Snbw1[►vving'. TES2013 -07 Snow Removal/ John Eke & Sons Hourly Rate, Hourly Rate, Hourly Rate, Sanding for the w /sanding, w /sanding, w /sanding, Winter Seasons $113.50 $113.50 $117.00 of 2013/2014, 2014/2015 and Standby, Standby, Standby, 2015/2016 $369.00/da $369.00/da $369.00/da Transportation and Environmental Services April 24, 2013 Report No. TES2013 -08 Page 5 of 7 Page 136 of 285 101) Report No. TES2013 -08, Jerry Ball, Director of Tran... TES2013 -07 Snow Removal/ Woodrow Family Hourly Rate w/ Hourly Rate w/ Hourly Rate w/ Sanding for the Farms Sanding, $73.45 Sanding, $73.45 Sanding, $73.45 Winter Seasons of 201312014, Standby, Standby, Standby, 2014/2015 and $350.00 /day $350.00 /day $350.00 /day 2015/2016 It is recommended that the tender from Woodrow Family Farms be accepted at the tender amount of $73.45, Hourly Rate w /Sanding and Standby rate of $350.00 1day. CONTRACT NO. TES2013 -08 Snow Removal /Sanding, Horseshoe Valley Area (3 Year Contract, with optional 6 years) The results of the tender contract opening for "Snow Removal /Sanding, Horseshoe Valley Area" are as follows: CONTRACT, IV�f [)ESCRI�?TlfrtN GONTRAiCTOR - 2011120 __14 Sncivvplowingnowplowmg 201�t2015 201 12016, Snowplowing . ! TES2013 -08 Snow Removal/ John Eke & Sons Hourly Rate, Hourly Rate, Hourly Rate, Sanding for the w /sanding, w /sanding, w /sanding, Winter Seasons $110.00 $113.50 $117.00 of 2013/2014, 2014/2015 and Standby, Standby, Standby, 2015/2016 $369.00 /day $369.00 /day $369.00 /day TES2013 -08 Snow Removal/ Woodrow Family Hourly Rate w/ Hourly Rate w/ Hourly Rate w/ Sanding for the Farms Sanding, $73.45 Sanding, $73.45 Sanding, $73.45 Winter Seasons of 2013/2014, Standby, Standby, Standby, 2014/2015 and $350.00 /day $350.00 /day $350.00 /day 2015/2016 FINANCIAULEGAL IMPLICATIONS / RISK MANAGEMENT: As per the 2013 Budget POLICIES/LEGISLATION: Tendering and Purchasing By -Law CORPORATE STRATEGIC GOALS: N/A Transportation and Environmental Services Report No. TES2013 -08 April 24, 2013 Page 6 of 7 Page 137 of 285 101) Report No. TES2013 -08, Jerry Ball, Director of Tran... CONSULTATIONS: Director, Transportation and Environmental Services Manager of Transportation ATTACHMENTS: Previous Council Reports for Tender Comparison CONCLUSION: That the above noted Tenders be awarded as listed. Respectfully submitted: Lisa McNiven, Manager of Transportation Services SMT Approval / Comments: C.A.O. Approval / Comments: ZPAM"WWq Transportation and Environmental Services April 24, 2013 Report No. TES2013 -08 Page 7 of 7 Page 138 of 285 101) Report No. TES2013 -08, Jerry Ball, Director of Tran... copy REPORT Township of Proud Heritage, Exciting Future Report No. TES2012 -08 To: COUNCIL Prepared By: Jerry Ball Meeting Date: Subject: Motion # March 28, 2012 TES2012 -01 Snow Removal, Winter Transportation Services Department — Tender Results for 2012 $128,415.00 Roll #: R.M.S. File #: TES2012 -01 — Snow Removal TES2012 -02 Slurry Seal TES2012 -02 — Slurry Seal $1.83 /sq.m. TES2012 -03 — Dark Journal, Virgin Inc. ($70,928.97) Oil Dark Journal, Da -Lee Dust Control TES2012 -04 — Supply, Haul, Mix and Virgin Oil Pile Winter Sand ($59,299.81) TES2012 -05 — Hot Mix Paving RECOMMENDATION(S): Requires Action X For Information Only It is recommended that: 1. THAT Report No. TES2012 -08 be received and adopted. 2. THAT the following tenders be awarded: CONTRACT DESCRIPTION CONTRACTOR TOTAL AMOUNT NO. TES2012 -01 Snow Removal, Winter Positano Paving $128,415.00 Seasons (2012 -2015) ( 3 Years Contract) TES2012 -02 Slurry Seal Duncor Enterprises $1.83 /sq.m. Inc. ($70,928.97) TES2012 -03 Dark Journal, Da -Lee Dust Control $1.10/liter Virgin Oil ($59,299.81) Transportation and Environmental Report No. TES2012 -08 March 28, 2012 Page 1 of 7 Page 139 of 285 101) Report No. TES2013 -08, Jerry Ball, Director of Tran... CONTRACT NO. DESCRIPTION CONTRACTOR TOTAL AMOUNT TES2012 -04 Supply, Haul, Mix and Dalton R. Lowe and South Yard Pile Winter Sand Sons Construction $6.86/tonne (Patrol Yard) $6.09/tonne (Dome) ($91,392.14) North Yard $6.99/tonne (Patrol Yard) $6.99/tonne (Dome) ($73,457.91) TES2012 -05 Hot Mix Paving Coco Paving South Yard $14.79 Shoulder Gravel $.78 Fine Grade North Yard $53.10 Asphalt ($264,696.56) 3. AND THAT the respective Contractors be notified accordingly. BACKGROUND: Advertisements for the following Tender Contracts were placed in the Messenger Paper, posted on our Twitter Account, and on the Township website. The Tender Contracts were then opened at the Administration Centre on Monday, March 19, 2012 at 9:30 a.m. The Director of Transportation Services, the Committee Coordinator, and members of the public, were present during the opening: Contract No. TES2012 -01 Contract No. TES2012 -02 Contract No. TES2012 -03 Contract No. TES2012 -04 Contract No. TES2012 -05 Last year's results: Snow Removal, 3 Year Contract Slurry Seal Dark Journal, Virgin Oil Supply, Haul, Mix and Pile Winter Sand Hot Mix Paving Contract TES2011 -01, Hot Mix Paving; K.J. Beamish, South Yard, $.05/Fine Grade, $14.80 /Shoulder Gravel, $56.78 /Asphalt, North Yard, $.05 /Fine Grade, $17.38 /Shoulder Gravel, $56.45 /Asphalt Contract TES2011 -02, Slurry Seal; Duncor Enterprises Inc., $1881sq.m. Contract TES2011 -03, Dark Journal, Virgin Oil; Da -Lee Dust Control, $1.04 /liter Transportation and Environmental Services Report No. TES2012 -08 March 28, 2012 Page 2 of 7 Page 140 of 285 101) Report No. TES2013 -08, Jerry Ball, Director of Tran... Contract TES2011 -04, Supply, Haul, Mix and Pile Winter Sand; Dalton R. Lowe, South Yard, $6.71/tonne (patrol yard), $5.94 /tonne (dome), North Yard, $6.84 /tonne (patrol yard), $6.84 (dome) PW2009 -05, Snow Removal - 3 year contract; Duivenvoorden Haulage, 2009/2010, $105.00/h, $330.00 /standby per day, 2010/2011, $110.00/h, $345.00 /standby per day, 2011/2012, $115.001h, $360.00 /standby per day. The results of the tender contract opening for Snow Removal are as follows: ANALYSIS: CONTRACT NO. TES2012 -01 Snow Removal, 3 Year Contract CONTRACT DESCRIPTION CONTRACTOR 2012/2013 2013/2014 2014/2015 NO. Snowplowing Snowplowing Snowplowing TES2012 -01 Snow Removal Positano Paving Hourly Rate, Hourly Rate, Hourly Rate, and Sanding for $90.40 $96.05 $101.70 the Winter Seasons of Sanding, $84.75 Sanding, $90.40 Sanding, $96.05 2012/2013, 2013/2014 and Standby, Standby, Standby, 2014/2015 $225.00 /day $225.00 /day $225.00 /day TES2012 -01 Snow Removal John Eek & Son Hourly Rate, Hourly Rate, Hourly Rate, and Sanding for $88.00 $91.00 $94.00 the Winter Seasons of Sanding, $88.00 Sanding, $91.00 Sanding, $94.00 2012/2013, 2013/2014 and Standby, Standby, Standby, 2014/2015 $283.00 /day $283.00 /day $283.00 /day TES2012 -01 Snow Removal Bill Gray Hourly Rate, Hourly Rate, Hourly Rate, and Sanding for $88.14 $90.40 $93.79 the Winter Seasons of Sanding, N/A Sanding, N/A Sanding, N/A 2012/2013, 2013/2014 and Standby, Standby, Standby, 2014/2015 $327.70/day $327.70/day $327.70/day TES2012 -01 Snow Removal Trisan Hourly Rate, Hourly Rate, Hourly Rate, and Sanding for Construction $85.00 $90.00 $95.00 the Winter Seasons of Sanding, $85.00 Sanding, $90.00 Sanding, $95.00 2012/2013, 2013/2014 and Standby, Standby, Standby, 2014/2015 $400.00 /day $400.00 /day $400.00 /day Transportation and Environmental Services Report No. TES2012 -08 March 28, 2012 Page 3 of 7 Page 141 of 285 101) Report No. TES2013 -08, Jerry Ball, Director of Tran... CONTRACT DESCRIPTION CONTRACTOR 2012/2013 2013/2014 2014/2015 NO. Snowplowing Snowplowing Snowplowing TES2012 -01 Snow Removal K.J. Beamish Hourly Rate, Hourly Rate, Hourly Rate, and Sanding for $120.00 $120.00 $125.00 the Winter Seasons of Sanding, Sanding, Sanding, 2012/2013, $120.00 $120.00 $125.00 2013/2014 and 2014/2015 Standby, Standby. Standby, $365.00 /day $365.00 /day $380.00 /day TES2012 -01 Snow Removal Kevin Woodrow Hourly Rate, Hourly Rate, Hourly Rate, and Sanding for $73.45 $73.45 $73.45 the Winter Seasons of Sanding, $73.45 Sanding, $73.45 Sanding, $73.45 2012/2013, 2013/2014 and Standby, Standby, Standby, 2014/2015 $350.00 /day $350.00 /day $350.00 /day TES2012 -01 Snow Removal Duivenvoorden Hourly Rate, Hourly Rate, Hourly Rate, and Sanding for Haulage $107.35 $113.00 $118.65 the Winter Seasons of Sanding, N/A Sanding, N/A Sanding, N/A 2012/2013, 2013/2014 and Standby, Standby, Standby, 2014/2015 $300.00 /day $310.00 /day $320.00 /day TES2012 -01 Snow Removal Morris Shelswell Hourly Rate, Hourly Rate, Hourly Rate, and Sanding for $71.76 $77.97 $83.62 the Winter Seasons of Sanding, $71.76 Sanding, $77.97 Sanding, $83.62 2012/2013, 2013/2014 and Standby, Standby, Standby, 2014/2015 $349.00 /day $349.00 /day $349.00 /day It is recommended that the tender from Positano Paving be accepted at a low tender amount of: 2012/2013: $90.40/1-1, $84.75 /Sanding, $225.00 /Standby 2013/2014: $96.05/1-1, $90.40 /Sanding, $225.00 /Standby 2013/2014: $101.70/1-1, $96.05 /Sanding, $225.00 /Standby, 3 year total, $128,415.00 The results of the tender contract opening for Slurry Seal are as follows: CONTRACT NO. TES2012 -02 SLURRY SEAL 1) Duncor Enterprises Inc. Transportation and Environmental Services Report No. TES2012 -08 $1.83 /sq.m. ($70,928.97) March 28, 2012 Page 4 of 7 Page 142 of 285 101) Report No. TES2013 -08, Jerry Ball, Director of Tran... 2) Miller Paving Limited $2.07 /sq.m. ($80,231.13) It is recommended that the tender from Duncor Enterprises Inc. be accepted at a low tender amount of $1.83 /sq.m. (1 Year Total, $70,928.97) The results of the tender contract opening for "Dark Journal' Virgin Oil are as follows: CONTRACT NO. TES2012 -03 DARK JOURNAL, VIRGIN OIL 1) Da -Lee Dust Control 2) Miller Paving Limited $1.10 /liter ($59,299.81) $1.86 /liter ($100,270.57) It is recommended that the tender from Da -Lee Dust Control be accepted at a low tender amount of $1.10 /1 iter (1 Year Total, $59,299.81). The results of the tender contract opening for Supplying, Hauling, Mixing and Piling Winter Sand are as follows: CONTRACT NO. TES2012 -04 SUPPLY, HAUL, MIX AND PILE WINTER SAND 1) Dalton R. Lowe & Sons Construction Ltd. 2) Duivenvoorden Haulage Ltd. 3) Walker Aggregates Inc. $6.86 /tonne (South Yard Patrol Yard) $6.09 1tonne (South Yard Dome) $6.99 /tonne (North Yard Patrol Yard) $6.99 /tonne (North Yard Dome) $8.07 /tonne (South Yard Patrol Yard) $7.06 /tonne (South Yard Dome) $6.81 /tonne (North Yard Patrol Yard) $7.46 /tonne (North Yard Dome) $8.50 /tonne (South Yard Patrol Yard) $8.50 /tonne (South Yard Dome) $7.75 /tonne (North Yard Patrol Yard) $7.75 /tonne (North Yard Dome) It is recommended that the tender from Dalton R. Lowe and Sons Construction Ltd. be accepted at a low tender amount of $6.86/tonne for the South Yard Patrol Yard and $6.09 /tonne for the South Yard Dome and $6.99 /tonne for the North Yard Patrol Yard and $6.99 /tonne for the North Yard Dome. Transportation and Environmental Services March 28, 2012 Report No. TES2012 -08 Page 5 of 7 Page 143 of 285 101) Report No. TES2013 -08, Jerry Ball, Director of Tran... The results of the tender contract opening for Hot Mix Paving are as follows: CONTRACT NO. TES2012 -05 Hot Mix Paving 1) K.J. Beamish $1.25 /Fine Grade, $10.85 /Shoulder Gravel, $56.00 /tonne Asphalt, Total $276,723.55 2) Coco Paving $.78 /Fine Grade, $14.79 /Shoulder Gravel, $53.10 /tonne Asphalt, Total $264,696.56 3) Lisbon Paving $.25 /Fine Grade, $11.98 /Shoulder Gravel, $56.27 /tonne Asphalt, Total $272,867.19 4) Aecon $.61 /Fine Grade, $30.04 /Shoulder Gravel, $103.34 /tonne Asphalt, Total $510,758.37 5) Georgian Paving $.45 /Fine Grade, $16.50 /Shoulder Gravel, $58.20 /tonne Asphalt, Total $287.874.39 It is recommended that the tender from Coco Paving be accepted at a low tender amount of $.78 /Fine Grade, $14.79 /Shoulder Gravel, $53.10 /tonne Asphalt, 1 Year Total $264,696.56. FINANCIAULEGAL IMPLICATIONS/ RISK MANAGEMENT: As per the 2012 Budget POLICIES /LEGISLATION: Tendering and Purchasing By -Law CORPORATE STRATEGIC GOALS: N/A CONSULTATIONS: Manager of Transportation ATTACHMENTS: N/A CONCLUSION: That the above noted Tenders be awarded as listed. Transportation and Environmental Services March 28, 2012 Report No. TES2012 -08 Page 6 of 7 Page 144 of 285 101) Report No. TES2013 -08, Jerry Ball, Director of Tran... Respectfully submitted: Jerry Ball, C.R.S.S. Director of Transportation and Environmental Services SMT Approval / Comments: I C.A.O. Approval / Comments: Transportation and Environmental Services March 28, 2012 Report No. TES2012 -08 Page 7 of 7 Page 145 of 285 101) Report No. TES2013 -08, Jerry Ball, Director of Tran... r < < copTownship of WORT Proud Heritage, Exciting Future Report No. To: COUNCIL Prepared By: TES2010 -04 Jerry Ball Meeting Date: Subject: Motion # March 24, 2010 Tender Results for: TES2010 -01 - Hot Mix Paving TES2010 -02 - Slurry Seal Roll #: R.M.S. File #: TES2010 -03 - (Dark Journal) Virgin Oil TES2010 -04 - Supply, Haul, Mix and Pile Winter Sand TES2010 -05 - Snow Plowing and Sanding for the Winter Seasons of 2010/2011, 2011/2012 and 2012/2013 - H.V. Area TES2010 -06 - Snow Plowing and Sanding for the Winter Seasons of 2010/2011, 2011/2012 and 2012/2013 - Sugarbush TES2010 -07 - Roadside Grass Cutting for the Summer Seasons of 2010/2011/2012 TES2010 -08 - Streetlight Maintenance for Two (2) Years from April 1, 2010 to March 31, 2012 with Option to Extend for Three - 1 Year Additional Terms -and- Quotation for One (1) 2010 Tandem Plow Truck C/W Harness, Two -Way Reversible Plow, Wing and Sand /Salt Body -and- 2010 Vehicle Quotations RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. THAT Report No. TES2010 -04 be received and adopted. 2. THAT the following tenders be awarded: Transportation and Environmental Services Report No. TES2010 -04 March 24, 2010 Page 1 of 8 Page 146 of 285 101) Report No. TES2013 -08, Jerry Ball, Director of Tran... CONTRACT NO. DESCRIPTION CONTRACTOR TOTAL AMOUNT TES2010 -01 Hot Mix Paving K. J. Beamish Construction $ 624,625.77 (North) Standby Time TES2010 -05 Co. Limited Kevin $63.00 $350.00 Coco Paving Inc. $1,045,613.91 (South) TES2010 -02 Slurry Seal Duncor Enterprises Inc. $273,602.70 TES2010 -03 "Dark Journal" Da -Lee Dust Control $116,363.52 per day Virgin Oil per day TES2010 -04 Supply, Haul, Mix Dalton R. Lowe and Sons $85,844.78 (South) and Pile Winter Construction Ltd. $68,927.88 (North) Sand CONTRACT NO. DESCRIPTION CONTRACTOR 2010/2011 Standby Time 2011/2012 Standby Time 201212013 Standby Time TES2010 -05 Snow Plowing Kevin $63.00 $350.00 $63.00 $350.00 $63.00 $350.00 and Sanding Woodrow per hour per day per hour per day per hour per day for the Winter Seasons of 2010/2011, 2011/2012 and 2012/2013 H.V. Area TES2010 -06 Snow Plowing Kevin $63.00 $310.00 $63.00 $310.00 $63.00 $310.00 and Sanding Woodrow per hour per day per hour per day per hour per day for the Winter Seasons of 2010/2011, 2011/2012 and 2012/2013 Su arbush CONTRACT NO. DESCRIPTION CONTRACTOR 2010 2011 2012 TES2010 -07 Roadside Grass Ron Burton $5,300.00 $5,500.00 $5,600.00 Cutting for the and Sons Extend for Three — 1 Year Summer Seasons Additional Terms of 2010/2011/2012 CONTRACT NO. DESCRIPTION CONTRACTOR TOTAL AMOUNT TES2010 -08 Streetlight Maintenance for Two Alineutility Limited $14,471.10 (2) Years from April 1, 2010 to (for Two Years) March 31, 2012 with Option to Extend for Three — 1 Year Additional Terms Transportation and Environmental Services March 24, 2010 Report No. TES2010 -04 Page 2 of 8 Page 147 of 285 101) Report No. TES2013 -08, Jerry Ball, Director of Tran... 2010 Vehicle Quotations: NAME OF DEALERSHIP TWO(2)20101/2 TWO (2) 2010 FOUR ONE (1) 2010 3/4 Contract No. TES2010 -03 TON PICK -UPS DOOR SMALL SUV's TON WORK VAN Tom Smith Chevrolet $18,176.05 2010/2011, 2011/2012 and 2012/2013 (H.V. Area) Oldsmobile Ltd. (each) 2010/2011, 2011/2012 and 2012/2013 (Sugarbush) Centennial Plymouth Chrysler Roadside Grass Cutting for the Summer Seasons of $23,278.00 2010/2011/2012 Ltd. Streetlight Maintenance for Two (2) Years from April (each) 1, 2010 to March 31, 2012 with Option to Extend for Jim Wilson Chevrolet Pontiac Three — 1 Year Additional Terms $27,470.30 Buick GMC Inc. *(Taxes included in above prices)* One (1) 2010 Tandem Plow Truck: NAME OF DEALERSHIP ONE (1) 2010 TANDEM PLOW TRUCK C/W HARNESS, Contract No. TES2010 -02 TWO -WAY REVERSIBLE PLOW, WING AND SAND /SALT Contract No. TES2010 -03 BODY Lewis Motor Sales Inc. $193,465.04 *(Taxes included in above price)* 3. AND THAT the respective Contractors be notified accordingly. BACKGROUND: Advertisements for the following Tender Contracts were placed in the Barrie and Orillia Newspapers and were opened at the Administration Centre on Friday, March 19, 2010 at 10:00 a.m. The Director of Transportation and Environmental Services, the Committee Co- ordinator and members of the public were present during the opening: Contract No. TES2010 -01 Hot Mix Paving Contract No. TES2010 -02 Slurry Seal Contract No. TES2010 -03 (Dark Journal) Virgin Oil Contract No. TES2010 -04 Supply, Haul, Mix and Pile Winter Sand Contract No. TES2010 -05 Snow Plowing and Sanding for the Winter Seasons of 2010/2011, 2011/2012 and 2012/2013 (H.V. Area) Contract No. TES2010 -06 Snow Plowing and Sanding for the Winter Seasons of 2010/2011, 2011/2012 and 2012/2013 (Sugarbush) Contract No. TES2010 -07 Roadside Grass Cutting for the Summer Seasons of 2010/2011/2012 Contract No. TES2010 -08 Streetlight Maintenance for Two (2) Years from April 1, 2010 to March 31, 2012 with Option to Extend for Three — 1 Year Additional Terms - and - Quotation for One (1) 2010 Tandem Plow Truck C/W Harness, Two -Way Reversible Plow, Wing and Sand /Salt Body - and - 2010 Vehicle Quotations Transportation and Environmental Services March 24, 2010 Report No. TES2010 -04 Page 3 of 8 Page 148 of 285 101) Report No. TES2013 -08, Jerry Ball, Director of Tran... ANALYSIS: 71 The results of the tender contract opening for Hot Mix Paving are as follows: CONTRACT NO. TES2010 -01 HOT MIX PAVING 1) K. J. Beamish Construction Co. Limited 2) Coco Paving Inc. 3) Georgian Paving and Construction 4) Lisbon Paving Co. Ltd. $1,073,418.99 (South Yard) $ 624,625.77 (North Yard) $1,045,613.91 (South Yard) $ 640,922.30 (North Yard) $1,166,191.95 (South Yard) $ 674,292.68 (North Yard) $1,072,094.63 (South Yard) $ NO BID REC'D. (North Yard) It is recommended that the tender from K. J. Beamish Construction Co. Limited be accepted at a low tender amount of $624,625.77 for the North Yard and the tender from Coco Paving Inc. be accepted at a low tender amount of $1,045,613.91 for the South Yard. The results of the tender contract opening for Slurry Seal are as follows: CONTRACT NO. TES2010 -02 SLURRY SEAL 1) Duncor Enterprises Inc. 2) Miller Paving Limited $273,602.70 $301,567.14 $1.585/sq. m. $1.747/sq.m. It is recommended that the tender from Duncor Enterprises Inc. be accepted at a low tender amount of $273,602.70. The results of the tender contract opening for "Dark Journal" Virgin Oil are as follows: CONTRACT NO. TES2010 -03 "DARK JOURNAL" VIRGIN OIL 1) Da -Lee Dust Control 2) Miller Paving Limited $116,363.52 $151,272.58 $.80 cents /litre $1.04 /litre It is recommended that the tender from Da -Lee Dust Control be accepted at a low tender amount of $116,363.52. Transportation and Environmental Services Report No. TES2010 -04 March 24, 2010 Page 4 of 8 Page 149 of 285 101) Report No. TES2013 -08, Jerry Ball, Director of Tran... The results of the tender contract opening for Supplying, Hauling, Mixing and Piling Winter Sand are as follows: CONTRACT NO. TES2010 -04 SUPPLY, HAUL, MIX AND PILE WINTER SAND 1) Dalton R. Lowe & Sons Construction Ltd. 2) Duivenvoorden Haulage Ltd. 3) G. Priest Construction Limited $85,844.78 (South Yard) $68,927.88 (North Yard) $93,753.84 (South Yard) $74,193.54 (North Yard) $88,242.92 (South Yard) $70,275.00 (North Yard) It is recommended that the tender from Dalton R. Lowe and Sons Construction Ltd. be accepted at a low tender amount of $85,844.78 for the South Yard and $68,927.88 for the North Yard. The results of the tender contract opening for Snow Plowing and Sanding for the Winter Seasons of 201012011, 201112012 and 201212013 for the Horseshoe Valley Area are as follows: CONTRACT NO. DESCRIPTION CONTRACTOR 2010/2011 Standby Time 2011/2012 Standby Time 2012/2013 Standby Time TES2010 -05 Snow Plowing Duivenvoorden $94.50 $300.00 $96.40 $310.00 $99.30 $320.00 & Sanding for Haulage Ltd. per hour per day per hour per day per hour per day the Winter Seasons of 2010/2011, 2011/2012 and 2012/2013 H.V. Area TES2010 -05 Snow Plowing Kevin Woodrow $63.00 $350.00 $63.00 $350.00 $63.00 $350.00 & Sanding for per hour per day per hour per day per hour per day the Winter Seasons of 2010/2011, 2011/2012 and 2012/2013 H.V. Area It is recommended that the tender from Kevin Woodrow be accepted at a low tender amount of $63.00 per hour for each winter season. The daily rate for the Standby Time is $350.00 for each winter season. Transportation and Environmental Services March 24, 2010 Report No. TES2010 -04 Page 5 of 8 Page 150 of 285 101) Report No. TES2013 -08, Jerry Ball, Director of Tran... The results of the tender contract opening for Snow Plowing and Sanding for th,•9 -Winter Seasons of 201012011, 201112012 and 201212013 for Sugarbush are as follows: CONTRACT NO. DESCRIPTION CONTRACTOR 2010/2011 Standby Time 2011/2012 Standby Time 201212019 Standby Time TES2010 -06 Snow Plowing Duivenvoorden $94.50 $300.00 $96.40 $310.00 $99.30 $320.00 & Sanding for Haulage Ltd. per hour per day per hour per day per hour per day the Winter of 2010/2011/2012 TES2010 -07 Seasons of Pilger $30,000.00 $30,900.00 $31,850.00 Cutting for the Equipment ($80.D0 /hour) 2010/2011, ($85.00 /hour) Summer Seasons Sales 2011/2012 TES2010 -07 Roadside Grass Ron Burton and $5,300.00 and $5,600.00 Cutting for the Sons ($54.00 /hour) ($55.00 /hour) ($56.00 /hour) 2012/2013 of 2010/2011/2012 Su arbush TES2010 -06 Snow Plowing Kevin Woodrow $63.00 $310.00 $63.00 $310.00 $63.00 $310.00 & Sanding for per hour per day per hour per day per hour per day the Winter Seasons of 2010/2011, 2011/2012 and 2012/2013 Su arbush It is recommended that the tender from Kevin Woodrow be accepted at a low tender amount of $63.00 per hour for each winter season. The daily rate for the Standby Time is $310.00 for each winter season. The results of the tender contract opening for Roadside Grass Cutting for the Summer Seasons of 2010/2011/2012 are as follows: It is recommended that the tender from Ron Burton and Sons be accepted at a low tender amount of $5,300.00 for 2010, $5,500.00 for 2011 and $5,600.00 for 2012. The results of the tender contract opening for Streetlight Maintenance for Two (2) Years from April 1, 2010 to March 31, 2012 with the Option to Extend for Three — 1 Year Additional Terms are as follows: Transportation and Environmental Report No. TES2010 -04 March 24, 2010 Page 6 of 8 Page 151 of 285 2010 2011 2012 CONTRACT NO. DESCRIPTION CONTRACTOR Unit Price Unit Price Unit Price TES2010 -07 Roadside Grass Ainger $52,999.50 $54,854.50 $56,774.40 Cutting for the Enterprises ($90.00 /hour) ($100.00 /hour) ($110.00 /hour) Summer Seasons of 2010/2011/2012 TES2010 -07 Roadside Grass Pilger $30,000.00 $30,900.00 $31,850.00 Cutting for the Equipment ($80.D0 /hour) ($82.50 /hour) ($85.00 /hour) Summer Seasons Sales of 201012011/2012 TES2010 -07 Roadside Grass Ron Burton and $5,300.00 $5,500.00 $5,600.00 Cutting for the Sons ($54.00 /hour) ($55.00 /hour) ($56.00 /hour) Summer Seasons of 2010/2011/2012 It is recommended that the tender from Ron Burton and Sons be accepted at a low tender amount of $5,300.00 for 2010, $5,500.00 for 2011 and $5,600.00 for 2012. The results of the tender contract opening for Streetlight Maintenance for Two (2) Years from April 1, 2010 to March 31, 2012 with the Option to Extend for Three — 1 Year Additional Terms are as follows: Transportation and Environmental Report No. TES2010 -04 March 24, 2010 Page 6 of 8 Page 151 of 285 10m) Report No. TES2013 -09, Jerry Ball, Director of Tran... r "Township of REPORT Proud Heritage, Exciting Future Report No. TES2013 -09 To: COUNCIL Prepared By: Jerry Ball Meeting Date: April 24,2013 Subject: Truck Usage, Line 7 North, North of Gravel Pits Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. THAT Report No.TES2013 -09 be received and adopted. 2. THAT the Clerk brings forward the necessary by -law to restrict truck traffic on Line 7 North, from the gravel pits to Horseshoe Valley Road, between the hours of 10:00 p.m. to 7:00 a.m., Monday through Saturday. 3. THAT Transportation Services erect "NO TRUCKS ALLOWED BETWEEN THE HOURS OF 10:00 P.M. TO 7:00 A.M., MONDAY TO SATURDAY" and two "REFRAIN FROM USING ENGINE BRAKE" on Line 7 North, from the gravel pits to Horseshoe Valley Road. 4. AND THAT Mr. Markus Schneider is advised of Council's decision under the Director of Transportation and Environmental Services signature. BACKGROUND: Correspondence, and a Deputation, was presented to Council from Mr. Markus Schneider regarding truck traffic on Line 7 North, from Bass Lake Side Road to Horseshoe Valley Road. Mr. Schneider and local residents are concerned with the number of trucks speeding and utilizing Line 7 North as a haul route to the Horseshoe Valley Road. The second issue is the residents have concerns with the number of trucks during the summer months using Line 7 North, from Horseshoe Valley Road to the gravel pits, located on Line 7 in the early morning hours. It is suggested that trucks will travel Line 7 North, from the Horseshoe Valley Road to one of the 3 pits on Line 7 North, in the early morning hours and park at the pit gates until the pits open for loading at 6 a.m. These trucks make substantial noise at these hours which awakens the local residents. Transportation and Environmental Services Report No. TES2013 -09 April 24, 2013 Page 1 of 3 Page 152 of 285 10m) Report No. TES2013 -09, Jerry Ball, Director of Tran... ANALYSIS: During the Pit and Haul Route Agreements that were created from the OMB Hearings, trucks were to use Line 7 North from the most northerly pit entrance, south to Highway 11, as a year round haul route. It was also in the Agreement that each pit operator could send 10 loads per day, north on Line 7 North to the Horseshoe Valley Road, upon notification to the Municipality. The Haul Route Agreement did not stipulate the hours when empty trucks could travel Line 7 North to the pits. Each pit operator has been contacted regarding trucks utilizing Line 7 North in the early morning hours, and causing concerns with the local residents. Also, other Municipalities were contacted for information regarding these concerns. Severn Township indicated that they had experienced the same issue with trucks travelling to the Nelson Quarry on Burnside Line in the early morning hours. They have contacted management at the quarry, and requested that all trucks hauling from the quarry do not arrive before 6 a.m. on any morning. This request has been honored by all trucks using Burnside Line. To assist with the truck traffic concern at Coulson, it is suggested to erect signs on Line 7 North stating "NO TRUCKS ALLOWED BETWEEN THE HOURS OF 10:P.M. TO 7:00 A.M., MONDAY TO SATURDAY ". This would hopefully reduce truck traffic in the early morning hours, and still work within the hours of operation for the gravel pits. Each pit operator would receive a letter outlining the hours of usage for Line 7 North as well as a copy of the by -law. Also, there would be two "REFRAIN FROM USING ENGINE BRAKE" signs placed on Line 7 North, near the hamlet of Coulson. The speed limit in this area has previously been reduced to 60kmh, and staff recommends that this speed limit remain status quo. The concern from local residence, stating that the number of trucks hauling north on Line 7 North has increased substantially over the past number of years. This is mainly due to Township road construction north, or close to the Horseshoe Valley Road. The Municipality has received very competitive pricing from the pits on Line 7 North to supply and haul gravel to our construction sites. This material, as well as winter sand for the north yard, has been hauled up Line 7 North, to Horseshoe Valley Road, which has increased the truck traffic on Line 7 North. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: Cost to purchase sign and installation POLICIES /LEGISLATION: N/A Transportation and Environmental Services April 24, 2013 Report No. TES2013 -09 Page 2 of 3 Page 153 of 285 10m) Report No. TES2013 -09, Jerry Ball, Director of Tran... CORPORATE STRATEGIC GOALS: Quality of Life, Service Excellence, Safe & Healthy Community, External Relations CONSULTATIONS: Manager of Transportation, Severn Township, Lafarge, Sergeant, Georgian Aggregates ATTACHMENTS: Schneider correspondence CONCLUSION: To mitigate truck usage on the north end of Line 7 North, near the hamlet of Coulson during the early morning hours, signage should be placed stating the hours when trucks can utilize Line 7 North. All pit operators will be requested to assist in enforcing these hours of use, and also to reduce the number of loads that are sent north on Line 7 North, to access the Horseshoe Valley Road area. Respectfully submitted: Jerry Ball, Director, Transportation and Environmental Services SMT Approval / Comments: C.A.O. Approval / Comments: Transportation and Environmental Services April 24, 2013 Report No. TES2013 -09 Page 3 of 3 Page 154 of 285 v 0 N 00 (T (D CD 0 Z 0 M U) N O 1 O CD v 0 0 0 0 v Deputation regarding Q SPEED LIMITS in Coulson 0 0 3 Speed limit & heavy trucking Q restrictions on Line 7 North Lower speed limits on Line 7 North from W a a Rowanwood to Horseshoe Valley Road in both directions and impose weight & time CD o N o restrictions for heavy trucking. _ N n (D CD 0 Z 0 M U) N O 1 O CD v 0 0 0 0 v 10m) Report No. TES2013 -09, Jerry Ball, Director of Tran... Agenda Item # 9a) - 7:00 p.m. Markus and Sonja Schneider, re: Speed Limits in C... Page 9 of 201 Page 156 of 285 . Ojo 10m) Report No. TES2013 -09, Jerry Ball, Director of Tran... Agenda Item # 9a) - 7:00 p.m. Markus and Sonja Schneider; re: Speed Limits in C... Page 11 of 201 Page 158 of 285 10m) Report No. TES2013 -09, Jerry Ball, Director of Tran... Agenda Item #9a)- 7:00 p.m. Markus and Sonja Schneider, re: Speed Limits in C.- Page 12 of 201 Page 159 of 285 10m) Report No. TES2013 -09, Jerry Ball, Director of Tran... Agenda Item # 9a) - 7.00 p.m. Markus and Sonja Schneider, re: Speed Limits in C... Page 13 of 201 Page 160 of 285 10m) Report No. TES2013 -09, Jerry Ball, Director of Tran... Agenda Item # 9a) - 7:00 p.m. Markus and Sonja Schneider, re: Speed Limits in C... Page 14 of 201 Page 161 of 285 10m) Report No. TES2013 -09, Jerry Ball, Director of Tran... Agenda Item # 9a) - 7:00 p.m. Markus and Sonja Schneider, re: Speed Limits in C... Page 15 of 201 Page 162 of 285 10m) Report No. TES2013 -09, Jerry Ball, Director of Tran... Agenda Item # 9a) - 7:00 p.m. Markus and Sonja Schneider, re: Speed Limits in C... Page 16 of 201 Page 163 of 285 10m) Report No. TES2013 -09, Jerry Ball, Director of Tran... Agenda Item # 9a) - 7:00 p.m. Markus and Sonja Schneider, re: Speed Limits in C... Page 17 of 201 Page 164 of 285 10m) Report No. TES2013 -09, Jerry Ball, Director of Tran... Agenda Item # 9a) - 7:00 p.m. Markus and Sonja Schneider, re: Speed Limits in C... Page 18 of 201 Page 165 of 285 10m) Report No. TES2013 -09, Jerry Ball, Director of Tran... Agenda Item # 9a) - 7:00 p.m. Markus and Sonja Schneider, re: Speed Limits in C... Page 19 of 201 Page 166 of 285 10m) Report No. TES2013 -09, Jerry Ball, Director of Tran... Agenda Item # 9a) - 7:00 p.m. Markus and Sonja Schneider, re: Speed Limits in C... Page 20 of 201 Page 167 of 285 10m) Report No. TES2013 -09, Jerry Ball, Director of Tran... Agenda Item # 9a) - 7:00 p.m. Markus and Sonja Schneider, re: Speed Limits in C... Page 21 of 201 Page 168 of 285 1 On) Report No. CS2013 -6, Doug Irwin, Director of Corpor... Za Township REPORT Proud Heritage, Exciting Future Report No. CS 2013 -006 To: Council Prepared By: Doug Irwin Meeting Date: April 24, 2013 Subject: Procedural By -law Update Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only7_7 It is recommended: 1. That Report No. CS2013 -006 be received and adopted. 2. That the Clerk bring forward an updated Procedural By -law for Council's consideration. BACKGROUND: The Municipa /Act, 2001, S.O.2001, c.25, as amended states that every municipality and local board shall pass a procedure by -law for governing the calling, place and proceedings of meetings, and that the procedure by -law shall provide for public notice of meetings. On January 26, 2011, Council enacted its current Procedural By -law No. 2011 -011. ANALYSIS: In the ongoing review of the Township's Procedural By -law, it was recognized that enhancements were required. The following are an overview of the proposed enhancements: • Inclusion of a provision for an Emergency Meeting of Council. This enables an Emergency Meeting to occur under specific circumstances when Council must make a decision and the Township must act on the decision within one calendar day. Corporate Services Report No. CS2013 -006 April 24, 2013 Page 1 of 3 Page 169 of 285 1 On) Report No. CS2013 -6, Doug Irwin, Director of Corpor... • Clarification that once the agenda for a Special Meeting of Council is posted, there shall be no amendments. • Clarification that if Council has enacted a specific procedural by -law for one of its Committees/Technical Support Groups, that the Township's Procedural By -law shall apply when the specific procedural by -law does not speak to the matter in question. • Re- ordering of Council agendas to place the "Identification from the Public of an Agenda Item of Interest" between "Deputations" and "Reports of Municipal Officers ", as Deputations and Public Meetings are typically time specified. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: The above -noted enhancements will enable Council to conduct business as required while ensuring compliance with the Municipal Act and the Township's Accountability and Transparency Policy. POLICIES /LEGISLATION: • Municipal Act, 2001 • Township's Accountability and Transparency Policy CORPORATE STRATEGIC GOALS: • Service Excellence CONSULTATIONS: • Senior Management Team • Deputy Clerk • Committee Coordinator ATTACHMENTS: • None Corporate Services April 24, 2013 Report No. CS2013 -006 Page 2 of 3 Page 170 of 285 1 On) Report No. CS2013 -6, Doug Irwin, Director of Corpor... CONCLUSION: 7 It is recommended that Council enact an updated Procedural By -law which encompasses the enhancements identified. Respectfully submitted: SMT Approval / Comments: C.A.O. Approval / Comments: Corporate Services Report No. CS2013 -006 April 24, 2013 Page 3 of 3 Page 171 of 285 11 a) Mayor H.S. Hughes, correspondence received April 9,... From: Elaine Scott Sent: Tuesday, April 09, 2013 8:29 AM To: Brooke - Bisschop, Darcy Subject: Re: Coldwater Canadiana Heritage Museum Dear Mayor Hughes: On behalf of the Coldwater Canadiana Heritage Museum Board of Directors, I would like to invite you to Heritage Day on Sunday, August 18th, 2013. The annual multi - denominational Church Service takes place at 11:00 am. Immediately following the service, we plan to have a small opening welcome. The time would likely be 11:45 - noon, prior to lunch being available. We would appreciate if you would bring greetings. Visitors are encouraged to explore the Museum, walk the new River Trail and take in the exhibits and demonstrations around the grounds. We hope you will observe the continuing improvements. Please feel free to pass this invitation along to other Councillors in Oro - Medonte Many of our volunteers and members reside in your Township. Please confirm your attendance by emailing me Looking forward to seeing you. Best regards Elaine Scott Director Page 172 of 285 12a) Announcements of Interest to the Public: 1. Carley Comm... Carley Community Hall 396 Warminster Side Road, Oro- Medonte [north of Horseshoe Valley Road, ` between Lines 8 and 9] It's the return of the popular PANCAKE BREAKFAST! Saturday, April 27, 2013 9 a.m. to I I a.m. The Carley Community Hall Board is hosting a Pancake Breakfast and we invite all community members and visitors to come to Carley Hall and dine with us! The cost is $8 per person over 10 years of age, $5 for children aged 5 to 10, and free for children aged 4 years and under. The breakfast includes pancakes with pure maple syrup, sausages, juice, and tea or coffee. This is a fundraising event to help with the costs of maintaining the Hall. Page 173 of 285 12a) Announcements of Interest to the Public: 1. Carley Comm... Saturday, May 25t ", 10:00 a.m. (Sharp) "rain or shine" Location: Oro - Medonte Township Hall (Fairgrounds) 15 & 16t Side Road and Line 7 North A great opportunity to purchase locally grown, hardy, good quality and reasonably priced: • Perennials • Annuals • Hostas • Herbs • Ground covers • Shrubs, Trees • Native Plants- needing little water If you have plants you would like to donate or any questions: Call Dianne Mawdsley 705 - 325 -9752 or Marjorie Bell 705- 722 -8732 Memberships sold at the sale Find us on the web at: s, °�LTU www.gardenontario.orq /site.php /oromedonte Y k6b[u 'a Page 174 of 285 12b) Minutes of Orillia & Area Physician Recruitment & R... Orillia & Area Physician Recruitment & Retention Committee Minutes — February 1911, 2013 Attendees: Ron Stevens, Dr. Matt Miller, Marci Csumrik, Dr. Carol Strickland, Tony Madden, Shannon O'Donnell, Wendy Timpano, Dr. Don Atkinson, Gini Stringer, Lisa Kilby, Francine Kerr, Pat Thor Regrets: Kelly Meyer, Jackie Shaughnessy, Tony Katarynych, Dr. Dan Kapeluto Call to Order: The meeting was called to order at 8:05 a.m. Motion to Approve the Revised Agenda: Moved by Ron Stevens and seconded by Lisa Kilby to revise the agenda to add an update on the recent meeting at the LHIN. Carried. Declaration of Conflict of Interest: None Consent Agenda: Moved by Carol Strickland and seconded by Wendy Timpano to approve the consent agenda which includes the January minutes, February staff report and the report of the specialist recruiter. Carried. Financial Report: The financial report was circulated to the committee. The statement reflects financials to the end of December 2012. Revenue is up over what was anticipated. The TD account, with a current balance of $22,384.00 can now be closed and those funds transferred into our new account with the OSMH Foundation which has a balance of $37,427.00. However, the final incentive payment to Drs. Aguilar and Mitchell were recently remitted ($20,000.00 total). Motion to approve the financial report moved by Ron Stevens and seconded by Carol Strickland. Carried. Municipal Updates: City of Orillia — Tony Madden reported that $15,000.00 was approved by council for committee operating expenses in 2013. The city has forwarded the cheque which has been deposited. Township of Severn — Ron Stevens reported that Severn has passed their budget and approved a $12,000.00 contribution to the committee. Township of Oro - Medonte — Kelly Meyer sent her regrets. She and members of Oro - Medonte council are travelling to Parry Sound today on municipal business. She sent her report in writing. Oro - Medonte has passed their budget with an allowance of $20,000.00 for physician recruitment to be divided between Barrie and Orillia. Their council has yet to determine how the funds will be divided however Kelly expressed confidence our committee would receive $10,000.00. Page 175 of 285 12b) Minutes of Orillia & Area Physician Recruitment & R... Township of Ramara: Ramara has not finalized their budget as yet. Renovations to the Ramara Medical Centre are going very well and moving along quickly. The project is under budget realizing a savings of $10,000.00 in labour costs. Brechin has been notified that the federal announcement of Canada Student Loan grants applies to new recruits in their area. The government will waive the loans entirely for a new family doctor locating in Brechin. Therefore the Ramara Medical Board is reviewing the necessity to offer free rent at their clinic. Fundraising Sub - Committee Report: Dr. Matt Miller The committee is still looking for a guest speaker for the fundraising luncheon to be held on September 18' at Hawk Ridge Golf Club. It is hoped the committee will be able to find corporate sponsors to offset the speaker fees. Pat Thor will work with Jaclyn Bucik in March to develop a fundraising message for our event. The Centurion Race is scheduled for June 16' in Oro - Medonte. Matt Miller and Tony Katarynych are putting a team together to participate in the event as a fundraiser. Other Business: Incentive Policy: This subject was discussed at length during the January meeting with follow -up comments received at this meeting. The incentives, with funds generously provided by the city of Orillia, were put in place when the province withdrew their incentive program for the city of Orillia and Oro - Medonte in June 2009. Our neighbouring communities were offering incentives at the time therefore in an effort to remain competitive our committee and the hospital offered an incentive for a new family doctor contemplating our community. It inspired great success and resulted in 7 of the 10 family doctor recruitments of the past two years. Motion: Moved by Ron Stevens and seconded by Gini Stringer that on consensus of the Orillia & Area Physician Recruitment & Retention Committee, incentive funding in the form of cash is no longer necessary; and that the City of Orillia be notified the fund for this purpose is no longer required. Carried. Meeting with LHIN: Tony Katarynych, Dr. Karim Dharssi and Pat Thor recently met with the chair and CEO of the Local Health Integrated Network (LHIN) to outline concerns with Health Care Connect (HCC) and the application process for new family physicians wishing to join a health group. The two items are interconnected. Local residents do not know the process for procuring a local family doctor due to lack of marketing of the program by HCC. Physician group applications are based in part on the number of local residents registered with HCC. The LHIN acknowledged our concerns which they indicated are being heard across the province. The government is working to improve the HCC program. Our committee initiated, community outreach activities, are building awareness. We are assisting our local residents to procure a family doctor and aiding our new doctors as they Page 176 of 285 12b) Minutes of Orillia & Area Physician Recruitment & R... build their practice. Community outreach events will take place in the Ramara council chambers on March 19' and at Big Cedar Estates clubhouse in Oro - Medonte on April 9th A date for Severn Township will be arranged for May. Correspondence: Received — City of Orillia — cheque for $15,000.00 for 2013 operating budget The Sattler family — thank you for condolence bouquet Sent - Drs. McNaull, McNaull, Kapeluto, Porter, Augilar, & Mitchell — follow -up to incentive payment Motion to adjourn moved by Carol Strickland and seconded by Lisa Kilby. Carried. Next Meeting: Tuesday, March 1911 @ 8:00 a.m. in Foundation board room. Page 177 of 285 12c) Correspondence dated April 9, 2013 from Barrie Exam... NEWS LOCAL MNR says creating partnerships key to Springwater Park's future 0 1 By Cheryl Browne, Barrie Examiner Tuesday, April 9, 2013 9:10:47 EDT PM y y _ Trad'ifional !PLEASE Ceremonies NO _ � � in Progress �UERl�iO�iT - EMERGENCY pev, t ROUTE CAMPING ! NO Drugs __ - - -- — - - -- NO Alcohol w NO ViGic ce Vehicular access has been restricted at Springwater Park, north of Barrie, but Minister of Natural Resources David Orazietti says the facility will "absolutely not" be sold to make way for development such as homes and condominiums. J.T. MCVEIGH BARRIE EXAMINER The Minister of Natural Resources is offering an olive branch to Simcoe County. Page 178 of 285 12c) Correspondence dated April 9, 2013 from Barrie Exam... Newly appointed MNR boss David Orazietti said he is hoping potential partners will present a plan to help re -open Springwater Provincial Park as early as 2014. While three separate groups have been protesting the move from operational to non - operational as of April 1, fears the non - operational status meant permanent closure have been allayed by the man in charge of Ontario Parks. "Quite the contrary, we're open to partnerships," Orazietti said Tuesday afternoon. "We've created partnerships with three of the 10 parks we were turning non - operational, including Ivanhoe, Rene Brunelle and Fushimi. We have a partnership agreement in place with those municipalities." Last September's announcement that the MNR would be closing 10 provincial parks was met with surprise by the Township of Springwater, Simcoe County, the City of Barrie and the 29 orphaned animals housed at the park. The 10 parks included Caliper Lake in Nestor Falls, Fushimi Lake in Hearst, Greenwater in Cochrane, Ivanhoe Lake in Foleyet, Mississagi in Elliot Lake, Obatanga near Wawa, Rene Brunelle in Kapuskasing, Tidewater in Moosonee and The Shoals in Chapleau, as well as Springwater. Sault Ste. Marie MPP Orazietti is blaming fiscal challenges for the parks' new status, but said he also appreciates the previous reports about low attendance may have been skewed by the broken gate at the park's opening. "I know the staff visited the park, and there has been declining visitation over the years, but our information needs to be accurate," he said. To quell any ideas about the land being sold to developers for a future subdivision, Orazietti stopped that rumour in its tracks. "Absolutely not. There's no information that's come into our office for any proposed sale for the development of homes or condos," he said. "Our mandate is to protect the land and bio- diversity in the area. "Barrie's a vibrant, growing region and I know people are looking for the opportunity to enjoy the natural beauty of the park again." Orazietti said he has plans to meet with both Simcoe -Grey MPP Jim Wilson and Simcoe County Warden Cal Patterson about the park's future. Three grassroots groups formed in an effort to keep the 107 - year -old Midhurst park open, including Springwater Park Citizens' Coalition, Friends of Springwater, as well as a group of First Nations women who have taken up residence in one of the park's chalets until the matter is resolved. "There are things in the works. We'll be looking for partnerships, too," said Elizabeth Brass Elson, who is currently staying at the park. "Ideally, we want the MNR to respect our treaty rights and turn over stewardship of the land to First Nations." Barrie Mayor Jeff Lehman received a letter from Orazietti indicating he was willing to entertain a partnership to re -open the park in 2014. Page 179 of 285 12c) Correspondence dated April 9, 2013 from Barrie Exam... Lehman said he understands the frustration of the citizens who tried to raise awareness to keep the park open before the March 31 deadline, but hopes those same groups can come together and create a viable partnership. He spoke of the Friends of Algonquin Park and the Friends of Awenda Provincial Park groups that are run by local citizens to support the parks in their region. "So, there are models that are working," Lehman said. "I'm not sure how the current situation is going to play out but I think the minister has offered us that little ray of hope." cheryl. brown e @sun media. ca Page 180 of 285 12c) Correspondence dated April 9, 2013 from Barrie Exam... From: Pat and Roy Hastings Sent: Thursday, April 18, 2013 3:06 PM To: Hughes, Harry Subject: Springwater Park R.R. 1, 2278 Highway 11 South, Shanty Bay, ON LOL 21_0 Mon., April 8, 2013 Mr Harry Hughes, Mayor of Oro - Medonte, Deputy Warden of Simcoe County, Dear Harry, Recently the Springwater Provincial Park at Midhurst has been closed. This has happened without consultation with the taxpayers in Barrie and area, indeed without consultation with the taxpayers in Simcoe County or any taxpayers in Ontario whatsoever! Apparently this park has been running with a deficit of up to sixty thousand dollars per year for the past several years. This cost is all paid for out of our tax dollars. Are our taxpayers upset about this cost ? Are they disgusted because our tax dollars are being used to provide us, the taxpayers of Ontario, with a beautiful acreage with kilometers of walking trails, a chance to see some of the wildlife native to this area, a wholesome spot for families to experience nature's gifts of clean air, solitude, peacefulness, a location for family picnics, church picnics, and family reunions? We think not. There are many people from the province who have moved into the Barrie area who have never experienced the peace and beauty of this park with its pavilions, barbeques, playground and native animal display, etc. What has been done to publicize, to introduce these new families to the park? We who have lived here since childhood are well aware of the opportunities this park has for physical activity and well -being through communion with nature. Through consultation with the taxpayers who live in the area ways and means could be found to keep Springwater Park operating and providing a valuable service to us, the taxpayers. The Government of Ontario needs to stop making decisions for us, without consulting us. Springwater Park should not be closed in an era when our children need more exposure to the natural world and more opportunities to bike, hike and cross- country ski. Springwater Park should not be closed in a time of economic uncertainty when families need places close to home, which are affordable, to experience nature and have family outings. Other groups also can benefit by using the park: Churches, Sparks, Beavers, Guides, Scouts,etc. Page 181 of 285 12c) Correspondence dated April 9, 2013 from Barrie Exam... We the taxpayers are speaking out. Are you as an elected official adding your voice to ours? Don't tell us nothing can be done. Don't tell us this is out of your jurisdiction. You, too, are a taxpayer. You have the added responsibility to represent us, the people who elected you. Have you forgotten that? It is imperative that you add your voice to ours. We have disproved that old myth "you can't fight city hall ". We, the taxpayers, have spoken up before and caused changes to be made. We are determined to have Springwater Park reopened to the people of Ontario -the people who actually pay the bills! Sincerely, Roy and Pat Hastings , Concerned citizens of Simcoe County Page 182 of 285 12d) Clean Equipment Best Management Practices Workshop,... Michelle Hudolin Wetlands & Habitat Biologist Severn Sound Environmental Association 67 Fourth Street Midland ON L4R 3S9 Tel: 705 - 527 -5166 ext. 202 Fax: 705 - 527 -5167 Email: mhudolin(a) mid land.ca Web -site: www.severnsound.ca The Clean Equipment Protocol is also available online. From: Hayley Anderson [ mai Ito: hayley(a)oninvasives.ca] Sent: Thursday, April 18, 2013 11:07 AM To: hayley(a-)oninvasives.ca Subject: FW: Clean Equipment - Best Management Practices Workshop May 1st Hi Everyone, Please circulate this to anyone who may be interested in attending the Clean Equipment Protocol Workshop on May 1St. We will have hard copies of the Protocol available for all of those who attend. The link to the electronic copy is here: http:// www. ontarioinvasiveplants .ca /index.i)hi)/municipalities Please register by emailing Diana Shermet at dshermet(a)cloca.com Thank you very much, Hayley Yours in conservation, Hayley Anderson A/Coordinator, Ontario Invasive Plant Council PO Box 2800, 4601 Guthrie Drive Peterborough, ON K9J 81_5 Phone: 705 - 748 -6324 ext 243 Fax: 705 - 748 -9577 www.ontarioinvasiveplants.ca Page 183 of 285 12d) Clean Equipment Best Management Practices Workshop,... Central W Lake Ontario Conservation Clean Equipment hest Management Practices Workshon Ananda � Guam 9:00am - 9:30am Arrival and Refreshments 9:30am - 9:35am Welcome and Introductions 9:35am - 9:50am Introduction to Invasive Species (Danielle Tassie, Ontario Invasive Plant Council) 9:50am - 10:30am Best Management Practices (Hayley Anderson, Ontario Invasive Plant Council) 10:30am - 11:15am Demonstration Period 11:15am - 11:30am Q&A and wrap -up qhxfflA yoU to Off 1pcw&tUj: ntario ONTAR10rummB Invasive Plant Council GENERATION Register at: www. surveymonkey .com /s /CleanEquipmentWorkshop or by emailing dshermet @cloca.comp Peg. 184 of 285 12d) Clean Equipment Best Management Practices Workshop,... Ontario Invasive Plant Council - Support for Municipalities Page 1 of 1 Ontario Invasive Plant Council Home Contact Us I Site Map I Member Sign In ntario Invasive Plant Council OIPC Action Who We Are Partners and Supporters Take Action Information and resources Q Home > Take Action > Support for Municipalities OIPC is developing support for Municipalities The Ontario Invasive Plant Council appreciates the financial, informational and logistic challenges that municipalities are encountering with the increasing impact of invasive species. We have already made the following progress: It's here! In partnership with the Peterborough Stewardship Council, the OIPC has developed the Clean Equipment Protocol for Industry: Inspecting and Cleaning Equipment for the Purposes of Invasive Species Prevention to assist in preventing the spread of road and trailside invasive species. For information on attending or hosting a Clean Equipment Workshop contact OIPC at info @oninvasives.ca Workshops for municipal staff on the biology, identification, and control of invasive plant species (if you would like more information, please contact us) Assistance in creating invasive species management plans Collaboration opportunities with adjacent land managers /organizations OIPC currently sits in on the meetings of the Greater Golden Horseshoe Invasive Species Working Group, the Durham Region Giant Hogweed Working Group, and the City of Hamilton Phragmites Group. We are happy to offer advice or assistance in the creation of a working group for your area! Last year, OIPC was invited to provide a presentation at the Association of Municipalities of Ontario Annual General Meeting. Click here to view the presentation. Copyright © 2009 OI PC : / /WWW. Home I Contact Us I Privacy Policy I Site Map 4 F- ioinvasiveplants .ca /index.php /municipaliti 4/18/2013 Page 185 of 285 12d) Clean Equipment Best Management Practices Workshop.... Clean Equipment Protocol for Industry Inspecting and cleaning equipment for the purposes of invasive species prevention S Invasiven.,x, ^r ` Species Centre �ntario " r � Invasive Plant Council '= aCalsrsh f: research and response '4rnrra rdxl.SP Page 186 of 285 12d) Clean Equipment Best Management Practices Workshop,... Publication Information Halloran, Joe, Anderson, Hayley and Tassie, Danielle. 2013. Clean Equipment Protocol for Industry. Peterborough Stewardship Council and Ontario Invasive Plant Council. Peterborough, ON. Printed April 2013 Peterborough, Ontario ISBN: (to be confirmed) This document was prepared for the Canada - Ontario Invasive Species Centre and the Ontario Ministry of Natural Resources by the Peterborough Stewardship Council and the Ontario Invasive Plant Council. Inquiries regarding this document can be directed to the Ontario Invasive Plant Council PO Box 2800, 4601 Guthrie Drive Peterborough, ON K9J 81_5 Phone: (705) 748-6324 Email: info @ontarioinvasiveplants.ca For more information on invasive plants in Ontario, visit www.ontario.ca /invasivespecies, www.ontarioinvasiveplants.ca, www.invadingspecies.com or www.invasivespeciescentre.ca Page 187 of 285 12d) Clean Equipment Best Management Practices Workshop.... Table Of Contents Introduction........................................................................................................................... ..............................1 Why Cleaning Vehicles and Equipment is Important .............................................................. ............................... 3 Impacts of Invasive Species on Industry .................................................................................. ..............................4 Construction............................................................................................................................ ............................... 4 Forestry /Agriculture ................................................................................................................ ............................... 4 Land Management (Trail Use / Maintenance) ........................................................................................................... ..............................4 Roadsides /Utilities ................................................................................................................... ..............................4 Steps to Prevent the Unintentional Introduction of Invasive Species from Equipment ............ ..............................5 Whento Inspect ...................................................................................................................... ............................... 5 Howto Inspect ........................................................................................................................ ............................... 5 Whento Clean ......................................................................................................................... ............................... 6 Whereto Clean ....................................................................................................................... ............................... 6 Howto Clean Inside ................................................................................................................ ............................... 6 Howto Clean Outside ............................................................................................................. ............................... 6 FinalInspection Checklist ....................................................................................................... ..............................7 EquipmentRequired ............................................................................................................... ............................... 7 Inspection and Cleaning Diagrams and Checklists ................................................................... ..............................8 2WDand 4WD Vehicles ............................................................................................................ ..............................8 Excavator................................................................................................................................. ............................... 9 Backhoe................................................................................................................................. ............................... 10 Bulldozer............................................................................................................................... ............................... 11 Contacts and Resources ......................................................................................................... .............................12 Appendix A: Identification of Invasive Plants found in Ontario .............................................. .............................13 Page 188 of 285 12d) Clean Equipment Best Management Practices Workshop,... Introduction Why Invasive Plants are a Problem and economic threat to Ontario. Alien species are plants, animals and microorganisms that have been accidentally or deliberately introduced into areas beyond their normal range. Invasive species are defined as harmful alien species whose introduction or spread threatens the environment, the economy, or society, including human health (Government of 2012). The great majority of plant invasions occur in habitats that have been disturbed either naturally or by humans (Rejma "nek 1989; Hobbs and Huenneke 1992; Hobbs 2000). The ecological effects of invasive species are often irreversible and, once established, they are extremely difficult and costly to control or eradicate. According to Pimental et al. (1999), invasive species in the U.S. cause economic and environmental damages totalling over $138 billion per year, with agricultural weed control and crop losses totalling approximately $34 billion per year. Exact figures for the total economic and environmental damages are not available for Canada. In Ontario however, the costs of dealing with just one invasive species is astonishing; Zebra Mussels cost Ontario power producers who draw water from the lake $6.4 million per year in increased control /operating costs and about $1 million per year in research costs (Colautti et al. 2006). Invasive species can spread to new areas when contaminated mud, gravel, water, soil and plant material are unknowingly moved by equipment used on different sites. This method of spread is called an unintentional introduction, and is one of the four major pathways for invasive species introduction into a new area of Ontario (Ontario Invasive Species Strategic Plan, 2012). Clean Equipment Protocol for Industry Buckthorn removal, Lynde Shores Conservation Area. Photo by: Central Lake Ontario Conservation Authority Invasive plant seed and propagules (plant material, i.e. rhizomes) have the ability to travel sight unseen in mud attached to or lodged in various parts and spaces between parts of vehicles, machinery and other mechanical equipment. A recent study at Montana State University found that most seeds (99% on paved roads and 96% on unpaved roads) stayed attached to the vehicle after traveling 160 miles (257 km) under dry conditions. Invasive plant species are commonly transported on or in vehicles and construction equipment when they are moved to new locations. Those vehicles include four -wheel drives, excavators, tractors, loaders, water trucks and all- terrain vehicles. Failure to properly clean vehicles and machinery of soils, mud, and contaminated water that may contain invasive species seed and propagules can result in permanent, irreversible environmental impacts. These impacts can mean substantial cost to the landowner, land manager and/ or the user. Businesses may also face liability issues for activities and operations that result in the introduction of invasive species. Ontario Invasive Plant Council Page 189 of 285 12d) Clean Equipment Best Management Practices Workshop,... Some of the invasive species in Ontario which have been known to spread through equipment transfer include: • Common Buckthorn (Rhamnus cathartics) • Dog - strangling Vine (Cynanchum rossicum) • Garlic Mustard (Alliaria petiolata) • Giant Hogweed (Heracleum mantegazzianum) • Glossy Buckthorn (Frangula alnus) • Japanese Knotweed (Polygonum cuspidatum) • Miscanthus or Chinese Silver Grass (Miscanthus sinensis) • Phragmites or Common Reed (Phragmites australis subsp. australis) • Reed Canary Grass (Phalaris arundinacea) • Wild Parsnip (Pastinaca sativa) • Wild Chervil (Anthriscus sylvestri) Dog - strangling vine (Cynachum rossicum) Photo by: Hayley Anderson Garlic Mustard (Alliaria petiolata) Photo by: Ken Towle Phragmites (Phragmites australis subsp. Australis) Photo by: Michael Irvine These plants impact biodiversity by out - competing native species for space, sunlight, and nutrients. They can also have impacts on road and driver safety by physically blocking intersection sightlines, and in the case of Phragmites and Miscanthus, may fuel intense grass fires if ignited, which can damage utility stations and hydro lines. The harmful effects of invasive species include: • Physical and structural damage to infrastructure • Human health hazards (i.e. Giant Hogweed and Wild Parsnip exposure) • Delays and increased cost in construction activities • Environmental damage (i.e. erosion) • Aesthetic degradation • Loss of biodiversity • Reduced property values • Loss of productivity in woodlots and agriculture Clean Equipment Protocol for Industry Ontario Invasive Plant Council Page 190 of 285 12d) Clean Equipment Best Management Practices Workshop.... Why Cleaning Vehicles and Equipment is Important Passenger and recreational vehicles as well as heavy machinery are major vectors for spreading terrestrial invasive species into new areas. It is much more costly to control invasive species after their establishment and spread than it is to prevent their spread. The spread of invasive species through unintentional introduction can be minimized significantly by the diligent cleaning of vehicles and equipment when leaving one site and moving to the next. In the case of large properties, cleaning before moving to a new site is recommended, even if it is within the same property. This guide has been developed for the construction, agriculture, forestry and other land management industries, to provide equipment operators and practitioners with tools and techniques to identify and prevent the unintentional introduction of invasive species. It establishes a standard for cleaning vehicles and equipment and provides a guide where current codes of practice, industry standards or other environmental management plans are not already in place. Passenger and recreational vehicles include • 2WD and 4WD cars • 2WD and 4WD trucks • Motorbikes • Snowmobiles Heavy machinery includes: • Trucks • Tractors • Mowers • Slashers • Trailers • Backhoes • Graders • Dozers • Excavators • Skidders • Loaders • Water Tankers and Trucks Dog - strangling Vine plants attached to ATV. Photo by: Francine Macdonald Plant material attached to bobcat. Photo by: TH9 Outdoor Services Clean Equipment Protocol for Industry Ontario Invasive Plant Council Mimi Page 191 of 285 12d) Clean Equipment Best Management Practices Workshop,... Impacts of Invasive Species on Industry Construction In the UK, Japanese Knotweed ( or ) is classified as a hazardous material. When construction occurs in established Japanese Knotweed stands workers sift the soil to remove root fragments and institute treatment plans to ensure that the Knotweed does not re- sprout, as it can damage housing foundations by growing through concrete and asphalt. The contractors must also thoroughly clean their equipment, and dispose of the contaminated soil at biohazard waste sites. While we do not have these requirements in Ontario, Japanese Knotweed is present here. Invasive plant species can also increase site preparation and weed control costs, and reduce property values. For example, in Vermont the presence of the aquatic invasive plant Eurasian Watermilfoil ( ) depressed shoreline residence property value by as much as 16.4% (Zhang and Boyle, 2010). Forestry /Agriculture Invasive plant species which become established in forests will out - compete native species and prevent forest re- generation after logging or natural disturbance. Dog - strangling Vine ( rossicum) is of particular concern in conifer plantations. This species thrives in the filtered light and open soils of mature plantations, and suppresses seedling establishment of native hardwoods. If its invasion continues, very few juvenile trees will survive to fill the shrinking canopy of over - mature pines. Reforestation sites are also susceptible; the thick mats of vegetation and aggressive competition from Dog - strangling Vine decrease available planting space and increase costs as more mature vegetation needs to be planted in order to ensure the new vegetation can outcompete the invasive plant. As a result, expensive control programs are often required. Roadsides /Utilities Land Management (Trail Use /Maintenance) Recreational trail use and the maintenance of trails can facilitate the transport of invasive plant material and seeds, and create open and disturbed sites that are prime locations for the establishment of invasive species. Studies have proven that trails act as corridors which assist in the spread of invasive plant species. be vectors of invasion along trails because seeds and plant pieces can be carried on equipment and clothing. In addition, frequent trampling along trails alters soil properties, limits the growth of some native species, and creates conditions that may favour the growth of non -native species (Kuss et al. 1985; Marion et al. 1985; Yorks et al. 1997). Invasive species can increase the cost of roadside and utility maintenance by requiring additional maintenance and control efforts. The presence of invasive species can also provide a safety hazard. In the case of Phragmites and Miscanthus (invasive grass species), along with interrupting sight lines, the dead stalks which remain standing each autumn also provide combustible material. Fires in these stands burn intensely, and can damage utilities and hydro lines. Phragmites along roadsides is generally assumed to be spread through the transport and burial of rhizome fragments through ditching, ploughing, and other human activities that transport rhizomes on machinery. Studies have shown that vehicles and road -fill operations can transport invasive plant seeds into uninfested areas, and road construction and maintenance operations provide optimal disturbed sites for seed germination and seedling establishment (Schmidt 1989; Lonsdale & Lane 1994; Greenberg et al. 1997; Trombulak & Frissell 2000). Clean Equipment Protocol for Industry Ontario Invasive Plant Council Page 192 of 285 12d) Clean Equipment Best Management Practices Workshop.... Steps to Prevent the Unintentional Introduction of Invasive Species from Equipment Inspection and cleaning of all machinery and equipment should be performed in accordance with the procedures, checklists and diagrams provided in this protocol. When visiting more than one site, always schedule work in the sites that are the least disturbed and free of known invasive species first, and visit sites with known invasive species infestations last. This will greatly reduce the risk of transferring plants to new locations. When to Inspect Inspection should be done before: • Moving vehicles out of a local area of operation • Moving machinery between properties or sites within the same property where invasive species may be present in one area, and not in another • Using machinery along roadsides, in ditches, and along watercourses • Vehicles using unformed dirt roads, trails or off road conditions • Using machinery to transport soil and quarry materials • Visiting remote areas where access by vehicles is limited How to Inspect Inspection should be done after: • Operating in areas known to have terrestrial invasive plants or are in high risk areas (i.e. recently disturbed areas near known invaded areas) • Transporting material (i.e. soil) that is known to contain, or has the potential to contain, invasive species • Operating in an area or transporting material that you are uncertain contain invasive species • In the event of rain. If mud contains seeds, they can travel indefinitely until it rains or the road surface is wet, allowing for long distance transport. This may result in transporting seeds to areas where those species did not previously exist • Inspect the vehicle thoroughly inside and out for where dirt, plant material and seeds may be lodged or adhering to interior and exterior surfaces. • Remove any guards, covers or plates that are easy to remove. • Attention should be paid to the underside of the vehicle, radiators, spare tires, foot wells and bumper bars. If clods of dirt, seed or other plant material are found, removal should take place immediately, using the techniques outlined below. Clean Equipment Protocol for Industry Ontario Invasive Plant Council Page 193 of 285 12d) Clean Equipment Best Management Practices Workshop.... When to Clean Vehicles and heavy equipment that stay on formed and sealed roads have a low risk of spreading invasive species. Cleaning is only required when inspection identifies visible dirt clods and plant material or when moving from one area to another. Depending on the invasive species present, vehicles may need to be cleaned even when deep snow is present. Phragmites, for example, can still be spread, even in packed snow because the seed heads are usually above the surface of the snow. Other plants, such as Dog - strangling vine, will be contained beneath deep snow. *Regular inspection of vehicles and machinery will identify if any soil or plant material has been collected on or in vehicles and machinery. Where to Clean Clean the vehicle /equipment in an area where contamination and seed spread is not possible (or limited). The site should be: • Ideally, mud free, gravel covered or a hard surface. If this option is not available, choose a well maintained (i.e. regularly mowed) grassy area. • Gently sloping to assist in draining water and material away from the vehicle or equipment. Care should be taken to ensure that localized erosion will not be created, and that water runs back into the area where contamination occurred. • At least 30m away from any watercourse, water body and natural vegetation. • Large enough to allow for adequate movement of larger vehicles and equipment. *Safely locate the vehicle and equipment away from any hazards. If mechanized, ensure engine is off and the vehicle or equipment is immobilized. How to Clean Inside Clean the interior of the vehicle by sweeping, vacuuming or using a compressed air device. Particular attention should be paid to the floor, foot wells, pedals, seats and under the seats. How to Clean Outside Knock off all large clods of dirt. Use a pry bar or other device if necessary. Identify areas that may require cleaning with compressed air rather than water such as radiators and grills. Clean these areas first prior to using water. Clean the vehicle with a high pressure hose in combination with a stiff brush and /or pry bar to further assist the removal of dirt clods. Start cleaning from the top of the vehicle and work down to the bottom. Emphasis should be placed on the undersides, wheels, wheel arches, guards, chassis, engine bays, radiator, grills and other attachments. When the cleaning is finished avoid driving through the waste water when removing the vehicle or equipment from the cleaning site. For equipment such as water trucks that may be exposed to aquatic invasive species, trucks should be disinfected with bleach solution before conducting work in a new area. For further information please refer Guidelines listed under Contacts and Resources. Hosing down a vehicle in Queensland Australia Photo by: TH9 Outdoor Services Clean Equipment Protocol for Industry Ontario Invasive Plant Council Page 194 of 285 12d) Clean Equipment Best Management Practices Workshop.... Final Inspection Checklist Conduct a final inspection to ensure the following general clean standard has been achieved: • No clods of dirt should be visible after wash down. • Radiators, grills and the interiors of vehicles should be free of accumulations of seed, soil, mud and plant material parts including seeds, roots, flowers, fruit and or stems. Diagrams have been provided to assist in quickly identifying key areas to inspect and clean on a variety of vehicles associated with the targeted industries. These can be used in combination with vehicle checklists to ensure all areas of the vehicles have been inspected and cleaned. Equipment Required • A pump and high pressure hose OR High pressure water unit • Minimum water pressure for vehicle cleaning should be at least 90 pounds per square inch. Water can be supplied as high volume /low pressure or low volume /high pressure (NOAA Fisheries Service). • Air compressor and blower OR Vacuum • Shovel • Pry bar • Stiff brush or broom Cleaning station at construction site. Photo by: Mark Heaton, OMNR Clean Equipment Protocol for Industry S' Ontario Invasive Plant Council Page 195 of 285 12d) Clean Equipment Best Management Practices Workshop,... Inspection and Cleaning Diagrams and Checklists -11 2WD . 4WD VEHICLE WITH KEY SPOTS TO CHECK AND CLEAN — (77-11111-17) Rodiatorgrdl &engine bay Tyres underside Wheelorches Wheelguards loor, mats, pedals, seats tadiators, engine bay, grill Jnderside, chassis, crevices, ledges, bumper bars kII wheels (including spare), wheel arches, guards door, canopy (if included) Clean Equipment Protocol for Industry Ontario Invasive Plant Council Page 196 of 285 12d) Clean Equipment Best Management Practices Workshop,... EXCAVATOR WITH KEY SPOTS TO CHECK AND CLEAN Floor, mats, pedals, seats Radiators, engine bay, grill, air cleaner Tracks, track frame, drive sprocket rollers, idlers Plates of cabin Ledges, channels Clean Equipment Protocol for Industry !' Ontario Invasive Plant Council Page 197 of 285 12d) Clean Equipment Best Management Practices Workshop,... BACKHOE WITH KEY SPOTS TO &seat Cabin hoar, ma Baekhoe buckets & boom man, pedals CHECK AND CLEAN lill L!t Jl?ff chassis Radfalar grill &engine hay o o i m i o f Front end foader boom &hydraulks o e Stabilisers Blade i ,; • Wheel arches Underside Footstep Wheels &running gear Floor, mats, pedals, seats, foot step Radiators, engine bay, grill, air cleaner All wheels (including spare), wheel arches, guards loader Front end Blade, hydraulics, booms Buckets, boom, hydraulics, stabilizers Clean Equipment Protocol for Industry a Ontario Invasive Plant Council Page 198 of 285 12d) Clean Equipment Best Management Practices Workshop,... Bulldozer BULLDOZER WITH KEY SPOTS TO CHECK AND CLEAN Floor, mats, pedals, seats Radiators, engine bay, grill, air cleaner Tracks, track frame, drive sprocket rollers, idlers Belly plates and rear plates Ledges, channels Pivot points, hydraulic rams, a -frame Ripper frame, ripper points Clean Equipment Protocol for Industry Ontario Invasive Plant Council Page 199 of 285 12d) Clean Equipment Best Management Practices Workshop.... Contacts and Resources Ontario Invasive Species Strategic Plan 2012. Government of Ontario. Online, accessed May 8, 2012. http: / /www.mnr.gov.on.ca /stdprodconsume / groups /Ir / @mnr/ @biodiversity /documents/ document /stdprod_097634.pdf Invasive Species Management for Infrastructure Managers and the Construction Industry 2008. Wade, M. Booy, O. and White, V. Online, accessed April 27, 2012 http://www.ciria.org/service/Web_Site/ AM /Content Man agerN et/Content Display. aspx ?Section= Web_Site &Content) D =9001 Reporting Invasive Species T.I.P.S (Targeted Invasive Plant Solutions) Highway Operations. British Columbia Invasive Species Council. Online, accessed May 8, 2012 http: // www.bcinvasiveplants.com /iscbc/ publications/ TIPS /Highways_Operations_TIPS.pdf Invading Species Awareness Program Workshop Manual: Aquatic Invasive Species: An Introduction to Identification, Collection and Reporting of Aquatic Invasive Species in Ontario Waters (includes information on decontaminating equipment). http: / /www.invadingspecies.com /download/ publications /manuals /WorkshopManual.pdf To report invasive species, or view maps of existing records, visit the Invading Species Awareness Program website www.invadingspecies.com /report/ or www.eddmaps.org /Ontar� Or call the OFAH /MNR Invading Species Awareness Program Hotline at 1- 800 -563 -7711 Acknowledgements We gratefully acknowledge NRM South (Tasmania, Australia) for allowing the use of their artwork and text from their "Keeping it Clean —A Tasmanian Field Hygiene Manual to Prevent the Spread of Freshwater Pests and Pathogens ". We also sincerely thank the Clean Equipment Protocol Working Group and the Ontario Invasive Plant Council Committees and Board of Directors for their ongoing support and valuable input into this document, and the Canada - Ontario Invasive Species Centre and Ontario Ministry of Natural Resources for the support in creating this protocol. Clean Equipment Protocol Working Group: Diana Shermet, Central Lake Ontario Conservation Authority; Paula Berketo, Ontario Ministry of Transportation; Travis Cameron, Ontario Ministryof Natural Resources; Jennifer Hoare, Ontario Parks; Michael Irvine, Ontario Ministry of Natural Resources; Alison Kirkpatrick, OFAH /MNR Invading Species Awareness Program; Erika Weisz, Ontario Ministry of Natural Resources; Amanda Chad, Ontario Power Generation; Nancy Vidler, Lambton Shores Phragmites Community Group; Nigel Buffone, Du Pont Canada Company; Ewa Bednarczuk, Lower Trent Conservation Authority We also gratefully acknowledge the input and direction from Francine MacDonald, James Rockwood, Anne -Marie Roussy, Stephen Smith, Caroline Mach, Patricia Lowe, John Bowen, Karen Hartley, and the Southern Ontario Community Forest Managers group. More Information: Ontario Invasive Plant Council: www.ontarioinvasiveplants.ca Clean Equipment Protocol for Industry Ontario Invasive Plant Council Page 200 of 285 12d) Clean Equipment Best Management Practices Workshop.... Appendix A: Identification of Invasive Plants found in Ontario • Common Buckthorn (Rhamnus cathartics) and Glossy Buckthorn ( ) • Dog - strangling Vine ( ) • Garlic Mustard (Alliaria petiolata) • Japanese Knotweed ( ) • Phragmites or Common Reed ( ) • Giant Hogweed ( ) �I 4J& y4 *1116. Clean Equipment Protocol for Industry Plant type: Shrub /small tree Arrangement: Common buckthorn are sub - opposite (almost opposite). Glossy buckthorn are alternate. Leaf: The common buckthorn leaf is egg shaped, edge of the leaf is "pebbled" (small rounded teeth). Veins converging toward leaf top. The glossy buckthorn leaf is more slender (tear drop shaped) and smooth margined. Bark: Smooth, young bark with prominent raised patches or lenticels; rough texture and peeling bark when mature Seed /Flowers: Flowers are green - yellowish, small and inconspicuous. Green berries becoming purplish /black in late summer, berry > 1 cm in diameter. Buds /Twigs: Common buckthorn has thorn -like tip on many twigs. Glossy buckthorn buds have no bud scales and lack thorny tips to twigs. Habitat: Various - forest, thickets, meadows, dry to moist soils. Similar native species: Native dogwoods, which lack the thorny "tip ". Native dogwoods are truly opposite in arrangement of twigs; only alternate leaved (pagoda) dogwood has alternate branching. Ontario Invasive Plant Council Page 201 of 285 12d) Clean Equipment Best Management Practices Workshop.... Plant type: Herb, twining vine Arrangement: Opposite Leaf: Lance shaped, smooth margin (edge) Bark: n/a Seed /Flowers: Bean shaped seed pod with seeds attached to downy 'umbrellas'. Flowers - pink (C. rossicum) or purple (C. nigrum) with five petals. Buds /Twigs: n/a Habitat: Dry to moist soils; more dominant in meadows and woodland edges. Similar native species: Swamp milkweed (Asclepias incarnata spp.), is an upright plant, typically found in wetland habitats. Clean Equipment Protocol for Industry Plant type, Herb Arrangement: Alternate Leaf: Saw tooth like edge, elongated heart shape. Garlic /onion smell when crushed. Leaves are kidney shaped with prominent veins. Bark: n/a ed /Flowers: Cluster of small white flowers with four petals. Small black < 1 mm rounded seed found in elongated 'tube-like' seed pods (similar to a bean pod). Buds /Twigs: n/a Habitat: types, less often in meadows. Similar native species: n/a Ontario Invasive Plant Council Page 202 of 285 12d) Clean Equipment Best Management Practices Workshop,... Plant type: Herb, 2 - 4 m in height. Arrangement: Alternate Leaf: Tear drop shaped, sharp pointed, dark green, flattened at base. Bark: n/a Seed /Flowers: Flowering stalk of many small greenish -white flowers. Buds /Twigs: Large plant with a 'bamboo -like' stem Stem light green maturing to tan colour. Habitat: Moist to wet soils found in wetlands, water - courses and roadside ditches. Similar native species: None. Clean Equipment Protocol for Industry ha AN.;, ..A J' Plant type: Grass Arrangement: Alternate Leaf: Broad leaf > 1 cm wide. Bark: n/a Seed /Flowers: Dense cascading 'broom-like' flower head. 'Cottony' in appearance when mature. Buds /Twigs: Stems rough and ridged, ligule a densely hairy band. Mature plants > 3 m tall. Habitat: Moist to wet soils. Found in wetlands, water- courses and road side ditches. Similar native species: Species of mannagrass (Glyceria sp) including tall northern, eastern and rattlesnake grass. A native common reed exists but has a smooth stem and the ligule is not hairy. It is also quite rare. Ontario Invasive Plant Council Page 203 of 285 12d) Clean Equipment Best Management Practices Workshop.... ;0 i� - s Plant type: Herb. Mature plants can be over 3m tall. Arrangement: Alternate Leaf: Lobed leaf 1 -2 m wide, lobes sharp - pointed. Bark: n/a Seed /Flowers: Small, white flowers in a large umbrella - shaped cluster, .75 m wide. Buds /Twigs: Hairy stem with purple spots. Habitat: Fresh to wet soils in forests, swamps, meadows, marshes. Similar native species: Cow parsnip maximum) — has smaller flowers, no purple spots on stems.Angelica (Angelica atropurpurea) has a rounded - topped flower cluster and leaves divided into many leaflets. Identification of Invasive Plants found in Ontario Photos by: Credit Valley Conservation, Greg Bales, Ken Towle, Patrick Hodge, Ontario Federation of Anglers and Hunters, Francine Macdonald, Matt Smith Clean Equipment Protocol for Industry Ontario Invasive Plant Council Page 204 of 285 12d) Clean Equipment Best Management Practices Workshop,... ntario Invasive Plant Council Page 205 of 285 13a) Correspondence received April 10, 2013 from Cal Pat... Dear Friends, I am pleased to extend this invitation to the 4th Annual blight at the Museum in support of the Simcoe County Museum. When: Thursday June 6, 2013 at the Simcoe County Museum Arrival Time: 7 p.m. Cocktails and Hors D'Oeuvres Theme: 1940s' Hollywood Tickets: $99 each or 6 for $500 (Your ticket price includes cocktails, hors d'oeuvres and raffle tickets for fabulous prizes at the end of the evening). This evening will allow guests to match wits with "Guest Curators" in a game of Truth or Fiction. Eight artifacts from the Museum's extensive collection will be selected, and guests will hear two plausible descriptions of each artifact. Participants will have the opportunity to question the curators in an effort to decide which of the descriptions is truth and which is fiction. Guests will then choose which of the answers is correct. Guests who correctly identify all eight artifacts will be entered into the grand prize draw. Guests will have an opportunity to purchase additional scorecards at $10 each to have extra chances at the grand prize. This year's event features a 1940s theme with a touch of Hollywood glamour; all guests are invited to dress in 1940s' fashion. Enclosed with this letter you will find information regarding sponsorship opportunities. We invite you to choose from the many available options and select the one best suited for your organization. For more information on this event or to sponsor, please contact the Simcoc County Museum at (705) 728- 3721 or Manuela Kerr at manuela.kerr @simcoe.ca. Funds raised through this event go towards enhancing our facilities for educational programming and exhibits, and to build the Museum's profile as an important cultural amenity for the residents of Simcoe County. I encourage you to promote this event to your family, friends, clients, colleagues, and employees. It is a fabulous way to entertain clients or team build while supporting a great cause. Please take this opportunity to come and Unlock the Mysteries of the Si joying a Night at the Museum. , ' t Sincerely, APR 1 n 201? Cal Patterson ORO- MEDC' NTE Warden, County of Simcoe TOWNSHIP r--% U Page 206 of 285 13a) Correspondence received April 10, 2013 from Cal Pat... SPONSORSHIP OPPORTUNITIES Presentina Sponsor (1 Onlv) - $5.000 Recognition and Benefits: • Recognized as Presenting Sponsor which includes marketing and branding before the event and maximum exposure during the event such as a formal thank you during the opening and upon conclusion of the event's festivities. • Logo placement on all related promotional material including: • Company name and logo appear more prominently than any other sponsor on the Museum website prior to and one month following the event, PowerPoint Presentation and Night at the Museum program. • Newspaper advertisement • Opportunity to display /sample product on site to a desirable demographic including company promotion through video. • Photo opportunity for on -site media. • Free annual membership to the Simcoe County Museum. • Eight complimentary tickets. • Tax receipt. • Donor Wall recognition. Food Soonsor(s) - $2.500 Recognition and Benefits: • Recognized as Food Sponsor on site during the event. • Logo placement on all related promotional material including: • Museum website • Newspaper advertisement • Night at the Museum program • Opportunity to display /sample product on site to a desirable demographic. • Free annual membership to the Simcoe County Museum. • Four complimentary tickets. • Tax receipt. • Donor Wall recognition Page 207 of 285 13a) Correspondence received April 10, 2013 from Cal Pat... Wine Sponsor • $1,500 Recognition and Benefits: • Recognized as Wine Sponsor on site during the event. • Logo placement on all related promotional material including: • Museum website • Newspaper advertisement • Night at the Museum program • Free annual membership to the Simcoe County Museum. • Two Complimentary Tickets • Tax receipt. • Donor Wall recognition. Signature Drink Sponsor (Whiskev Sour) - $1.000 Recognition and Benefits: • Recognized as Themed Beverage Sponsor on site during the event. • Logo placement on all related promotional material including: • Museum website • Newspaper advertisement • Night at the Museum program • Two Complimentary Tickets M • Tax receipt. • Donor Wall recognition. Entertainment Sponsor - $1,000 Recognition and Benefits: • Recognized as Entertainment Sponsor on site during the event. • Logo placement on all related promotional material including: • Museum website • Newspaper advertisement • Night at the Museum program • Two Complimentary Tickets • Tax receipt. • Donor Wall recognition. s Artifact Sponsor(s) (S Available) - $1,000 Recognition and Benefits: • Recognized as an Artifact Sponsor at each artifact station located throughout the various galleries in the Museum. • Logo placement on all related promotional material including: o Museum website o Night at the Museum program • Two Complimentary Tickets • Tax receipt. Page 208 of 285 13a) Correspondence received April 10, 2013 from Cal Pat... Page 209 of 285 13b) Correspondence dated April 12, 2013 from Susan Lang CHAMBER OF COMMERCE April 12, 2013 Mayor Harry Hughes and Council Oro-Medonte Township Box 100 Oro, Ontario LOL 2XO Dear Mayor Hughes & Council, RE: PORT OF ORILLIA OPENING CEREMONIES The Orillia District Chamber of Commerce invites you to attend the 2013 Opening Ceremonies of the Port of Orillia on Thursday, May 9th from 5:00 p.m. to 7:00 p.m. Light refreshments will be served aboard the Island Princess. Sincerely, Susan Lang Managing Director Harbour Master, Port of Orillia 150 FRONT ST. S. ORILLIA ON L3V 4S7 (705) 326-4424 info@orillia.com www.orillia.com Page 210 of 285 v m N O N W (T 13d) Correspondence dated April 17, 2013 from Sarah Hute... 24 Mount St Louis Road R. R. 4 Coldwater ON LOK 1 EO Phone # 705 - 835 -2112 Toronto Toll Free # 877-835-2112 Fax # 705 - 835 -2831 Wednesday April 17, 2013 Oro Medonte Council Dear Mayor and Council Members, First let me say thank you for hearing our request to designate our event Tough Mudder Municipal Significance to be hosted by Mount St Louis Moonstone May 11th & 12th and again September 28th & 29th 2013. This is our resort's continued foray into summer events as we hope to offer more opportunities like this for economic growth in the township of Oro Medonte. As in the past, online registration shows we can expect larger crowds of participants and spectators for each event on Saturdays with slightly decreased total numbers when held on Sundays. Tough Mudder will have a substantial positive economic effect on the township. We are aware of many hotels in the township enjoying sold out room status during the weekend of Tough Mudder. This is not to mention the local contracting, bus & transportation companies, security and food vendors that will benefit from Tough Mudder; as we use local businesses to transport people, build and construct the obstacle course and event village. Part of the atmosphere of this day will include a beer garden and stage with music and bands. Please approve our request for designating our event Municipal Significance. Tough Mudder along with Mount St Louis Moonstone will ensure all regulations are met and strictly enforced as required by the AGCO, OPP and Oro Medonte Fire Department along with Simcoe County Paramedics. It is in all parties' best interests for this event to be executed safely and according to Township guidelines. We appreciate your time, efforts and your support on this request. Sincerely, Sarah Huter Marketing & Promotions Director Mount St Louis Moonstone Web Site www.mountstlouis.com E Mail mslm(a�mslm.on.ca Page 212 of 285 13e) Correspondence dated April 16, 2013 from Doug Dixon... McCORMICK RANKIN McCormick Rankin 2655 North Sheridan way, Suite 300 Mississauga, ON Canada L5K 2P8 t: 905.823.8500 i f: 905.823.8503 WWW.Mrc.ca April 16, 2013 Mr. Doug Irwin Director of Corporate Services / Clerk Township of Oro - Medonte 148 Line 7 South Oro, Ontario LOL 2X0 Email to: dirwin(ov7oro- medonte.ca Re: Ministry of Transportation Request for Noise By -Law Exemption Rehabilitation of 3 Bridges on Highway 11, Detail Design and Class Environmental Assessment (GWP 2155- 11 -00) Dear Mr. Irwin, The Ontario Ministry of Transportation (MTO) has retained McCormick Rankin, a member of the MMM Group, to undertake a Detail Design Study and Class Environmental Assessment for the rehabilitation of three bridges in the City of Orillia and the Township of Oro - Medonte, within the County of Simcoe. The bridge locations are shown in the attached key plan and listed below: • Rehabilitation of Highway 11 Overpass at Sundial Drive; • Rehabilitation of Highway 11 Underpass at Highway 12 South 1 Old Barrie Road East; and, • Rehabilitation of Highway 11 Orillia Township Underpass at Sideroad 15 & 16 / 14 Line. The purpose of this letter is to request that the Township of Oro- Medonte grant a Noise By -law exemption for select construction works associated with the rehabilitation of the Highway 11 Orillia Township Underpass at Sideroad 15 & 16 1 14 Line. A Noise By -law exemption request has also been forwarded to the City of Orillia for construction works at the Highway 11 Sundial Drive Overpass and the Highway 11 Underpass at Highway 12. Night construction work is required to reduce the disruption to normal traffic movement along Highway 11 during the rehabilitation work. Construction timing is subject to the completion of the Detail Design Study and funding commitments. Construction of the Highway 11 Orillia Township Underpass is tentatively scheduled for May 2014 to October 2014. No detours will be required for the majority of the construction works. 14 Line will be restricted to a single lane with two way traffic utilizing temporary traffic lights for the duration of the works (6 months). Highway 11 lane and ramp closures will be required for a period of up to two weeks to facilitate the removal of corrosion products from the structure. global transportation engineering Page 213 of 285 13e) Correspondence dated April 16, 2013 from Doug Dixon... WCORMICK RANKIN Construction activities such as excavation, milling of pavements, concrete removals, abrasive blast cleaning of reinforcing steel, concrete pours, power tool cleaning and high pressure wash of structural steel will be required during the bridge rehabilitation. It is anticipated that the following equipment will be used by the contractor to perform the work: • Concrete saw • Chipping hammer /jack hammer • Compressor • Generator • Milling machine • Ready mix concrete trucks • Back hoe • Loaders • Coring machines The above exemption is required in order to reduce overall disruption of the project and to meet the project schedule. If you require any additional information, please contact either Mr. Mariusz Koblela, P.Eng., Project Engineer at (416) 235 -5510 (mariusz.kobiela @ontario.ca) or the undersigned at 905- 823 -8500 ext. 1236 r via email at ddixon @mrc.ca. Si cer y, Dou Dixon, P. Eng. Consultant Project Manager cc. Mariusz Kobiela, MTO Keith Cherneski, MTO Greg Moore, Ecoplans 2 Page 214 of 285 13e) Correspondence dated April 16, 2013 from Doug Dixon... Rehabilitation of 3 Bridges on Highway 11— Detail Design and Class EA G.W.P. 2155 -11 -00 STUDY AREA KEY PLAN Sundial Drive Overpass W.P. 2115 -10 -03 i ��ans Ca_n_ada f South Orillia Junction Highway 12 Underpass W.P. 2155 -11 -01 O\a���C\e <� Orillia Township Line Underpass W.P. 2115 -10 -02 LAKE COUCHICHING I"TY OF RILLIA i Page 215 of 285 13e) Correspondence dated April 16, 2013 from Doug Dixon... Schedule "D" to By -law No. 2012 -167 .�� EXEMPTION APPLICATION APPLICATION FOR NOISE ( At'Y EXEMPTION No.- Include with completed application: Approvals (office use only) Application fee payment of $50.00 • Written permission from the property owner. Fire: Date: Site Plan Drawing /Description of Event Planning: Date: Transportation: Date: Date(s) of Event Start Time End Time Tentatively May 2014 to October 2014 i Applicant Information (Please print) First Name Last Name Doug Dixon Home Address (Street Number and Name) City Postal Code Work Address: 2655 North Sheridan Way, Mississauga L5K 2P8 Suite 300 Telephone Number Fax Number Email Address (905) 823 -8500 x1236 (905) 823 -8503 ddixonC mrc.ca Proposed Location of Event(s) Owner of Land (if different than applicant) Hwy 11 Orillia Township U/P at Sideroad 15 & 16 Ministry of Transportation 14 Line Reason n: Night construction work is required to reduce the disruption to normal traffic movement along Highway 11 during the rehabilitation work. 14 Line will be restricted to a single lane with two way traffic utilizing temporary traffic lights for the duration of the works (6 months). Highway 11 lane and ramp closures will be required for a period of up to two weeks to facilitate the removal of corrosion products from the structure. Construction activities such as excavation, milling of pavements, concrete removals, abrasive blast cleaning of reinforcing steel, concrete pours, power tool cleaning and high pressure wash of structural steel will be required during the bridge rehabilitation. Statement of Fact — Important — Please read carefully I make the following statement of fact: 1. The information set forth in this application is true, accurate and in all material respects complete. 2. 1 am aware that if an exemption is granted I will comply with the requirements of By -law No. 2012 -167 and any other relevant statute or act. 3. I am aware that a false Statement of Fact may result in the application for an exemption being refused. This Statement of Fact wa de o s day of 4P 20 Signature of Applicant Page 216 of 285 15a) A By -law to authorize the Sale of Surplus Land Part... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2013 -050 A By -law to authorize the Sale of Surplus Land Part. of Lot 2, Range 2, (geographic Township of Oro), designated as Parts 1 and 2, Plan 51 R- 38590, Township of Oro - Medonte, County of Simcoe, being Part of PIN 58555 -0018 (LT) WHEREAS Section 270 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, authorizes a Council of a municipality to sell or otherwise dispose of land in accordance with policies adopted and maintained by the municipality in respect thereof; AND WHEREAS Council passed By -law No. 2012 -112 on the 6th day of June, 2012, being a By -law to establish a policy with respect to the sale and other disposition of land; AND WHEREAS Council has previously caused notice to be given of its intention to sell the lands described in Schedule "A" attached hereto and forming part of this by -law, in accordance with the requirements set out in By -law 2012 -112; AND WHEREAS Council has determined that the said lands are not required for municipal purposes, and has by Resolution Number C121212 -6 declared the lands described as Part of Lot 2, Range 2, (geographic Township of Oro), designated as Parts 1 and 2, Plan 51 R- 38590, Township of Oro - Medonte, County of Simcoe, being Part of PIN 58555 -0018 (LT), described in Schedule "A" attached hereto, to be surplus to the needs of the municipality; AND WHEREAS Council has received no notice of objection to the proposed sale of land from any party; AND WHEREAS pursuant to procedural By -law 2012 -112, the Clerk of the Township of Oro - Medonte did cause a Notice of the proposed by -law to sell the land described as Part of Lot 2, Range 2, (geographic Township of Oro), designated as Parts 1 and 2, Plan 51 R- 38590, Township of Oro - Medonte, County of Simcoe, being Part of PIN 58555 -0018 (LT), to be published in newspapers of local circulation, a copy of which is attached as Schedule "B" and forms part of this by -law; AND WHEREAS the proposed by -law came before Council of The Corporation of The Township of Oro - Medonte for consideration at its meeting on the 24th day of April, 2013, and at that time Council formally received and considered two written objections to the proposed sale of land; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. Authorization of Sale — Council does hereby authorize the sale of land described as Part of Lot 2, Range 2, (geographic Township of Oro), designated as Parts 1 and 2, Plan 51R-38590, Township of Oro - Medonte, County of Simcoe, being Part of PIN 58555 -0018 (LT), to The Couchiching Conservancy. Page 217 of 285 15a) A By -law to authorize the Sale of Surplus Land Part... Sale Price and Consideration — In accordance with By -law 2012 -112, Council hereby sets the sale price for land designated below: Description of Land Land Sale Price Part of Lot 2, Range 2, (geographic Nominal consideration ($2.00) Township of Oro), designated as Parts 1 and 2, Plan 51 R- 38590, Township of Oro - Medonte, County of Simcoe, being Part of PIN 58555 -0018 (LT) The administrative costs incurred by the Township of Oro - Medonte, associated with the transfer, shall be as specified in the executed Minutes of Settlement dated August 14, 2012, with respect to OMB File No. PL11132, and pursuant to Motion No. C120815 -14. Such administrative costs include advertising, legal fees and disbursements. Execution of Documents — The Mayor and Clerk are hereby authorized to sign all documents to carry out the intent of this By -law. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 24TH DAY OF APRIL, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 218 of 285 15a) A By -law to authorize the Sale of Surplus Land Part... Schedule "A" to By -law No. 2013 -050 for The Corporation of the Township of Oro - Medonte Part of Lot 2, Range 2, (geographic Township of Oro), designated as Parts 1 and 2, Plan 51 R- 38590, Township of Oro - Medonte, County of Simcoe, being Part of PIN 58555- 0018(LT) Page 219 of 285 15a) A By -law to authorize the Sale of Surplus Land Part... Schedule "B" to By -law No. 2013 -050 for The Corporation of the Township of Oro - Medonte NOTICE OF PROPOSED rounsntyvf - SALE OF LAND BY -LAW 11—d H-1— F dri- F.a.- TAKE NOTICE that the Township of Oro - Medonte proposes to pass a By -law to sell surplus land, in the Township of Oro - Medonte, County of Simcoe, more particularly described in Schedule "A° hereto. AND FURTHER TAKE NOTICE that the proposed By -Law will come before the Council of the Township of Oro - Medonte at its regular meeting to be held at the Council Chambers on the 24th day of April, 2013 at 7:00 p.m. and at that time Council will hear in person or by his /her counsel, solicitor or agent, any person who claims that his /her land will be prejudicially affected by the By -law. Any person wishing to be heard or make comment on the proposed sale shall provide the undersigned with either a written application to be heard or written comment no later than 12:00 noon on April 18, 2013. DATED AT THE TOWNSHIP OF ORO- MEDONTE THIS 11TH DAY OF APRIL, 2013 J. Douglas Irwin, Clerk, Township of Oro - Medonte 148 Line 7 South, Box 100, Oro, ON LOL 2X0 Fax: (705) 487 -0133 SCHEDULE "A" Sale: Lands described as Part Lot 2, Range 2 (Oro), designated as Parts 1 and 2 on Plan 51 R- 38590, Township of Oro - Medonte, County of Simcoe. zW �w M SU JECT LANDS a, c� RIDGE RO AD W yv� QA ` 9A, Page 220 of 285 15b) A By -Law to Amend By -Law, 2012 -062, "A By -law of Th... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2013 -052 A By -Law to Amend By -Law, 2012 -062, "A By -law of The Corporation of the Township of Oro - Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By -law) WHEREAS Part XII, Section 391(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, authorizes a municipality to impose fees or charges on persons, for services or activities provided or done by or on behalf of it; for costs payable by it for services or activities provided or done by or on behalf of any other municipality or local board; and for the use of its property including property under its control; AND WHEREAS Council of the Township of Oro - Medonte did, on the 411 day of April, 2012, enact By -law No. 2012 -062 to provide for the imposition of fees or charges; AND WHEREAS Council deems it necessary to amend Schedule B, Building, of By- law No. 2012 -062; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. That Schedule "B" to By -law No. 2012 -062 Building of By -aw NO. 2012 -162 be deleted in its entirety and replaced by Appendix "A" — entitle "Schedule "B" to By- law No. 2012 -062 — Building" attached hereto and formatting part of this by -law; 2. That this by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 24TH DAY OF APRIL, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 221 of 285 15b) A By -Law to Amend By -Law, 2012 -062, "A By -law of Th... Appendix "A" to By -law No. 2013 -052 SCHEDULE "B" TO BY -LAW NO. 2012 -062 BUILDING Calculation of Permit Fees Permit fees shall be calculated based on the formula given below, unless otherwise specified in the schedule. The minimum fee for a permit shall be $200.00 unless specifically stated as a flat rate. Any fee not determined in the following is determined at the discretion of the Chief Building Official. Permit Fee = Service Index (SI) x Total gross floor area (A) Note: Gross floor area (A) is measured to the outer face of exterior walls and to the centre of fire walls. 2. Permit Fees 0.50 Building Classification & Construction: Service Index (SI) c) Accessory Buildings to the above $ / ft2 2.1 Non Residential Occupancies Group A Group B (Assembly occupancies) (Care occupancies) Minimum Fee Churches, Schools, Arenas, etc. Detention, Nursing homes, 0.20 Group homes, Hospitals, etc. of floor area a) New Construction 0.80 b) Renovation / Alteration to the above 0.35 c) Accessory Buildings to the above 0.45 Group D Group E (Business & Personal (Mercantile) Services) Retail Stores, Supermarkets, Offices, Hair Salons, Banks, etc. Restaurants up to 30 seats, etc. a) New Construction 0.75 b) Renovation / Alteration to the above 0.35 c) Accessory Buildings to the above 0.45 Group F (Industrial Occupancies) Warehouses, Manufacturing, etc a) New Construction 0.50 b) Renovation / Alteration to the above 0.24 c) Accessory Buildings to the above 0.45 d) Fire Code Retrofit as a result of Fire Department inspection Minor — as determined by CBO Minimum Fee Major — as determined by CBO 0.20 of floor area affected Agricultural Buildings (Maximum $800.00) 0.20 Page 222 of 285 15b) A By -Law to Amend By -Law, 2012 -062, "A By -law of Th... Appendix "A" to By -law No. 2013 -052 SCHEDULE "B" TO BY -LAW NO. 2012 -062 — BUILDING continued... Holding Tank (Class 5) 2.2 Residential Occupancies Leaching pit (Class 2) Group C Sewage System Permit (Residential Occupancies) Septic Bed Replacement a) New Construction - gross floor area 0.88 b) New /Alterations or repairs to an unfinished 0.33 Basement or Crawl Space under an existing home c) Renovation /Alteration /finishing basement 0.33 d) Convert existing garage to habitable space 0.20 e) Accessory Building / Garage 0.45 f) Decks, covered porches, balconies i) Up to 200 sqft. Minimum fee ii) Over 200 sqft. Flat Rate $300.00 g) Solid fuel burning appliance (woodstove, pellet Minimum fee stove, fireplace, etc.) 2.3 Other Miscellaneous Work: Flat Rate Portable Buildings (School portables, sales office or $300.00 portables used as accessory buildings, etc) Tents (short term for special events or a summer season) Up to 2,420 ft2 aggregate area Minimum fee Over 2,420 ft2 aggregate area $300.00 Demolition $150.00 Demolition - Engineered $300.00 Change of Use (No construction proposed) Minimum fee Designated structures under Div A 1.3.1.1. $300.00 Retaining walls signs under Div B 3.15 Solar Collector on a building >5m2 total area Wind Turbine >3kW Outdoor pool, public spa under Div B 3.11 & 3.12 Etc. Plumbing Fixture units, as a plumbing permit Minimum fee Plumbing Fixture units as part of a building permit $8 /fixture unit 2.4 Sewage System: Flat Rate Septic Size Verification $ 100.00 Holding Tank (Class 5) $ 250.00 Leaching pit (Class 2) $ 100.00 Sewage System Permit $ 400.00 Septic Bed Replacement $ 250.00 Septic Tank Replacement $ 150.00 Page 223 of 285 15b) A By -Law to Amend By -Law, 2012 -062, "A By -law of Th... Appendix "A" to By -law No. 2013 -052 SCHEDULE "B" TO BY -LAW NO. 2012 -062 - BUILDING continued... 2.5 Miscellaneous: Flat Rate Transfer Permit (to new owner) $ 75.00 Re- inspection Fee $ 75.00 L.L.B.O. inspection & letters for occupant loads $100.00 Permit Revision (in addition to applicable permit fees) $ 75.00 File Search $ 50.00 No charge for current homeowners making simple requests Annual file maintenance fee $ 50.00 Note: Applicable on permits not granted a final after three (3) years subsequent to permit issuance. On -site Sewage System Maintenance Program (Ontario Regulation 315/10) Administration Fee — until December 31, 2013 $50.00 Administration Fee & Inspection Fee — as of $99.00 January 1, 2014 3. Refund of Permit Fees 3.1 Pursuant to this by -law, the portion of the total calculated permit fees that may be refunded shall be a percentage of the total fees payable under this by -law, calculated as follows in regard to functions undertaken by the municipality: a) 75% if administrative function only have been performed; b) 50% if administrative and plans examination functions have been performed; c) 25% if the permit has been issued and no field inspections have been performed subsequent to permit issuance; or d) 0% if any field inspections have been performed subsequent to permit issuance. 3.2 The permit fee shall be returned to the person named on the fee receipt, unless such person advises the Chief Building Official, in writing and prior to release of the refund, of a change in name, in which case the refund shall be returned to the person then authorized to receive it. 4. Deposits & Securities 4.1 Lot Grading Deposit $ 2,000.00 Applicable for new construction as required by Township policies & procedures. Refundable upon satisfactory inspection minus any applicable charges. 4.2 Conditional Permit Security $ 5,000.00 As requested and issued by the Chief Building Official, to be paid in addition to applicable permit fees. 5. Notes 5.1 Total fee is payable upon receipt of completed application. 5.2 Where a person is found to have commenced construction or demolition of a building without a permit having been issued, a flat fee of $75.00 (in addition to the permit fees) will be applied to cover the cost of administration and enforcement. Note: May be waived at the discretion of the CBO 5.3 Compassion fee - Permit fees for a rebuild due to fire (fire restoration or a new build same size) will be charged at 50% of the determined fees, but not less than the minimum fee. Page 224 of 285 15c) A By -law to Govern the Proceedings of Council and C... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2013 -054 A By -law to Govern the Proceedings of Council and Committees /Technical Support Groups of Council in the Township of Oro - Medonte and to Repeal By -law No. 2011 -011 WHEREAS Section 238(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended states that every municipality and local board shall pass a procedure by -law for governing the calling, place and proceedings of meetings; AND WHEREAS Section 238(2.1) of the Municipal Act, 2001, S.O. 2001, c.25, as amended states that the procedure by -law shall provide for public notice of meetings; AND WHEREAS the Township of Oro - Medonte By -law No. 2011 -011, being a by -law to govern the proceedings of Council and Committees /Technical Support Groups of Council in the Township of Oro - Medonte was passed under the authority of the Municipal Act, 2001, S.O. 2001, c.25, Section 238(2); AND WHEREAS the Council of the Corporation of the Township of Oro - Medonte deems it expedient to repeal By -law No. 2011 -011 so that Council may reflect the current practices, procedures and statutory requirements of Council and Committees /Technical Support Groups of Council; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. That the proceedings of Council and its Committees /Technical Support Groups, the conduct of the Members and the calling of meetings shall be governed by the provisions and regulations contained in Schedule "A ", attached hereto and forming part of this by -law. 2. That the current edition of "Robert's Rules of Order Newly Revised" shall be the basis of interpretation for questions of procedure or order not provided for in Schedule "A ". 3. That should any section, subsection, clause, paragraph or provision of this by- law be declared by a court of competent jurisdiction to be invalid, the same shall not affect the validity of the by -law as a whole or any part thereof, other than the provision so declared to be invalid. Any provincial Statutes imposed contrary to this by -law shall take precedence. 4. That this by -law may be cited as the "Procedural By -law ". 5. That By -law No. 2011 -011 is hereby repealed in its entirety. 6. This by -law shall take effect on the 2911 day of April, 2013. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 24th DAY OF APRIL, 2013. I�.I��i�] 717 :73�[�LH7��71�iH�J1�697111�7��7 Z���51�I�I�L��� Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 225 of 285 15c) A By -law to Govern the Proceedings of Council and C... Schedule "A" to By -law No. 2013 -054 Page 2 of 23 Schedule "A" to By -law No. 2013 -054 for The Corporation of the Township of Oro - Medonte I0IU1W4 1.0 DEFINITIONS 2.0 NOTICE OF MEETING 3.0 CALLING, PLACE AND TIME OF MEETINGS 3.1 Inaugural Meeting of Council 3.2 Regular Meeting Schedule of Council 3.3 Council Meetings - Special or Emergency 3.4 Committees or Technical Support Groups of Council Meetings 3.5 Time Meetings to Commence 3.6 Clerk Required 3.7 Time Meetings to Adjourn 4.0 QUORUM 4.1 Quorum - Council 4.2 Quorum - Committees or Technical Support Groups of Council 4.3 Attendance 4.4 Non - Attendance - Committees or Technical Support Groups of Council 5.0 OPEN AND CLOSED MEETINGS - GENERAL 5.1 Open Meetings 5.2 Closed Session Meetings 6.0 HEAD OF COUNCIL 6.1 Chair- Council 6.2 Duties of Chair 6.3 Vacate the Chair- Head of Council 6.4 Absence from Council Meeting 7.0 CHAIR - COMMITTEES OR TECHNICAL SUPPORT GROUPS OF COUNCIL 7.1 Absence from Committee or Technical Support Group Meeting 8.0 CONDUCT 8.1 Conduct - Members of Council 8.2 Conduct - Committees or Technical Support Group Appointees 8.3 Conduct - Members of the Public 9.0 RULES OF DEBATE 9.1 Rules of Debate - Head of Council /Chair 9.2 Rules of Debate - Members 9.3 Rules of Debate - In Council /Committee 10.0 VOTING 10.1 Voting - Head of Council 10.2 Voting - Chair of Committee or Technical Support Group of Council 10.3 Voting on Questions 10.4 Failure to Vote 10.5 Appeal of Declaration of Result 10.6 Equality of Votes 10.7 Recorded Vote 10.8 Voting - Closed Session Meeting 11.0 MOTIONS /RECOMMENDATIONS 11.1 Motions /Recommendations - General 11.2 Withdrawal of a Motion 11.3 Motion to Amend 11.4 Notice of Motion 11.5 Motion to Reconsider Page 226 of 285 15c) A By -law to Govern the Proceedings of Council and C... Schedule "A" to By -law No. 2013 -054 Page 3 of 23 12.0 AGENDA AND MINUTES 12.1 Council Agenda 12.2 Committee Agenda 12.3 Verbal Matters 12.4 Announcements 12.5 Minutes — Council and Committee 13.0 PUBLIC MEETINGS /PUBLIC INFORMATION SESSIONS 14.0 PETITIONS AND COMMUNICATIONS 15.0 DEPUTATIONS /DELEGATIONS 16.0 BY -LAWS 17.0 CONFIRMATION BY -LAW 18.0 SUSPENSION /AMENDMENT OF PROCEDURE Page 227 of 285 15c) A By -law to Govern the Proceedings of Council and C... Schedule "A" to By -law No. 2013 -054 Page 4 of 23 1.0 DEFINITIONS That in this By -law: a) "Closed Session" means a meeting, or portion thereof, closed to the public in accordance with Section 239 of the Municipal Act, 2001, as amended. b) "Committee" means an advisory committee or technical support group of Council or similar entity. c) "Agenda" means a list of all items to be considered by the Council /Committee at the meeting for which the agenda was published. d) "Chair" means the person presiding over a meeting of a Council or Committee /Technical Support Group. e) "Clerk" means the Clerk of the Township of Oro - Medonte, or the Deputy Clerk, or the Committee Coordinator, acting in the capacity of the Clerk in his /her absence, or a person who the Clerk has delegated authority to in accordance with Section 228(4) of the Municipal Act, 2001, as amended. f) "Consent Agenda" means a list of items on the agenda containing recommendations from staff as to their disposition, all of which may be adopted by one motion, but any of which may be transferred to the regular agenda for consideration upon the request of a member. g) "Council" means the Council of The Corporation of the Township of Oro - Medonte. h) "Deputation /Delegation" means a person or group of persons who address Council /Committee on behalf of an individual or a group for the purpose of making a presentation. i) "Emergency Meeting" means a meeting not scheduled in accordance with the approved schedule of meetings and must be held as expeditiously as possible. j) "Head of Council" means the Mayor of The Corporation of the Township of Oro - Medonte or the Deputy Mayor acting in the capacity of the Mayor in his /her absence. k) "Holiday" means: (i) any holiday as defined in the Section 88 of the Legislation Act, 2006. S.O. 2006, c.21, Sched. F, (ii) any day proclaimed by the Head of the Council as a Civic Holiday. 1) "Improper Language" means the use of profane, indecent or obscene language. m) "Local Board" means a public utility commission, transportation commission, board of park management, board of health, planning board, or any other board, commission, committee, body or local authority established or exercising any power or authority under any general or special act with respect to any of the affairs or purposes of a municipality or of two or more municipalities or parts thereof. n) "Meeting" means any regular, special, committee or other meeting of Council, or a local board or of a committee of either of them. o) "Member" means a member of the Council, including the Head of Council, or a member which Council has appointed to a Committee/Technical Support Group. Page 228 of 285 15c) A By -law to Govern the Proceedings of Council and C... Schedule "A" to By -law No. 2013 -054 Page 5 of 23 p) "Notice of Motion" means an advance notice to members of a matter on which Council will be asked to take a position. q) "Recorded Vote" means the recording of the name and vote of every Member on any matter of question. r) "Resident" means an individual who resides or rents /owns property within the boundaries of the Township. s) "Special Meeting" means a meeting not scheduled in accordance with the approved schedule of meetings. t) "Technical Support Group" means an advisory committee where less than 50 per cent of the members are members of Council of the Township of Oro - Medonte. u) "Township" means The Corporation of the Township of Oro - Medonte. 2.0 NOTICE OF MEETING a) The Clerk shall ensure that the agenda for each regular meeting of Council and Committee shall be posted to the Township website on the morning of the first business day of the week of the meeting. b) Notice of a Special Council Meeting shall be given to the public by posting of the Agenda on the Township website as soon as is practicable after notice of the Special Meeting has been given. C) Notice of an Emergency Council Meeting shall be given to the public by posting the Agenda on the Township website as soon as is practicable. Such posting may not occur prior to the Emergency Meeting. d) The Mayor or Chair may, if it appears that a storm or like occurrence will prevent the members from attending a meeting, postpone that meeting by advising the Clerk and as many members as they are able to reach. Postponement shall not be for any longer than the next regularly scheduled meeting. e) The Clerk, or designate, shall provide notice of cancellation to Council, Staff, Media and all other interested parties a minimum of two (2) hours, whenever possible, in advance of any meeting, public meeting, hearing, or information session in the case of severe inclement weather. 3.0 CALLING, PLACE AND TIME OF MEETINGS 3.1 Inaugural Meeting of Council a) The Inaugural Meeting of Council shall take place at 7:00 p.m. on the first Wednesday of December following a regular election. b) The Mayor -elect and Clerk shall be responsible for the location, content and format of the agenda for the Inaugural Meeting and all arrangements for the Inaugural proceedings. C) That prior to the commencement of the first meeting of the newly elected Council, the Clerk in consultation with the Mayor, shall establish the seating arrangement to be used for the Term of Council, or portion thereof. Page 229 of 285 15c) A By -law to Govern the Proceedings of Council and C... Schedule "A" to By -law No. 2013 -054 Page 6 of 23 3.2 Regular Meeting Schedule of Council The regular schedule of meetings for the Council of The Corporation of the Township of Oro - Medonte shall be: a) Council Meetings on the first, second and fourth Wednesday of each month (except January, July August and December — as defined further in this section). b) The public session meeting on the first Wednesday of the month will commence at 10:00 a.m. The meeting may commence up to 1 hour earlier to deal with Closed Session Items. In the event that Council concludes discussion on the Closed Session Items prior to the 10:00 a.m. public session, Council will rise and recess and reconvene at 10:00 a.m. for the reporting of the Closed Session Items during the public session. Any matter which is not concluded during the preliminary Closed Session will be carried forward to the Closed Session Items (Unfinished Items) towards the end of the meeting agenda. C) The public session meetings on the second and fourth Wednesdays of the month will commence at 7:00 p.m. The meeting may commence up to 1 hour earlier to deal with Closed Session Items. In the event that Council concludes discussion on the Closed Session Items prior to the 7:00 p.m. public session, Council will rise and recess and reconvene at 7:00 p.m. for the reporting of the Closed Session Items during the public session. Any matter which is not concluded during the preliminary Closed Session will be carried forward to the Closed Session Items (Unfinished Items) towards the end of the meeting agenda. d) During the month of January, meetings shall be held as follows: i) There shall be no meeting the first Wednesday of the month; ii) Council meetings shall be held on the second and fourth Wednesday of the month commencing at 7:00 p.m. The meeting may commence up to 1 hour earlier to deal with Closed Session Items. In the event that Council concludes discussion on the Closed Session Items prior to the 7:00 p.m. public session, Council will rise and recess and reconvene at 7:00 p.m. for the reporting of the Closed Session Items during the public session. Any matter which is not concluded during the preliminary Closed Session will be carried forward to the Closed Session Items (Unfinished Items) towards the end of the meeting agenda. e) During the months of July and August, a Council meeting shall be held on the Wednesday of the week, in which the 15th day falls between Sunday and Saturday with the public session commencing at 10:00 a.m. The meeting may commence up to 1 hour earlier to deal with Closed Session Items. In the event that Council concludes discussion on the Closed Session Items prior to the 10:00 a.m. public session, Council will rise and recess and reconvene at 10:00 a.m. for the reporting of the Closed Session Items during the public session. Any matter which is not concluded during the preliminary Closed Session will be carried forward to the Closed Session Items (Unfinished Items) towards the end of the meeting agenda. Page 230 of 285 15c) A By -law to Govern the Proceedings of Council and C... Schedule "A" to By -law No. 2013 -054 Page 7 of 23 f) During the month of December, meetings shall be held as follows: i) The public session meeting on the first Wednesday of the month will commence at 10:00 a.m. The meeting may commence up to 1 hour earlier to deal with Closed Session Items. In the event that Council concludes discussion on the Closed Session Items prior to the 10:00 a.m. public session, Council will rise and recess and reconvene at 10:00 a.m. for the reporting of the Closed Session Items during the public session. Any matter which is not concluded during the preliminary Closed Session will be carried forward to the Closed Session Items (Unfinished Items) towards the end of the meeting agenda. ii) The public session meeting on the second Wednesday of the month will commence at 7:00 p.m. The meeting may commence up to 1 hour earlier to deal with Closed Session Items. In the event that Council concludes discussion on the Closed Session Items prior to the 7:00 p.m. public session, Council will rise and recess and reconvene at 7:00 p.m. for the reporting of the Closed Session Items during the public session. Any matter which is not concluded during the preliminary Closed Session will be carried forward to the Closed Session Items (Unfinished Items) towards the end of the meeting agenda. iii) On the third Wednesday to be held at 7:00 p.m. which shall be dedicated to Recognition. iv) There shall be no meeting the fourth Wednesday of the month. g) Meetings of Council /Committee shall be held at the Township of Oro - Medonte Administration Centre, 148 Line 7 South, Oro or any other location within the municipality otherwise designated from time to time for such purposes. h) In the event that the day scheduled for a regular Council meeting is a public holiday, civic holiday, or a day on which a Municipal Election is to be held, the Council shall meet at the same hour on the 111 day thereafter, unless otherwise provided by resolution. Where a Regular meeting of Council is to be held at a time, day or place other than as set out in this Section, Council shall give notice, at least 48 hours in advance of such meeting, by publication on the Township website, and if deemed appropriate by the Clerk, in a newspaper that is, in the Clerk's opinion, of sufficient general circulation in the area to give the public reasonable notice of the meeting. 3.3 Council Meetings — Special or Emergency a) The Mayor may, at any time, summon a Special Meeting of the Council. b) The Clerk, in consultation with the Mayor, may summon a Special Meeting of the Council in circumstances where Council needs to make decisions and actions need to be taken before the next regularly scheduled meeting. C) Upon receipt of a petition of the majority of the Members of Council, the Clerk shall summon a Special Meeting for the purpose and at the time mentioned in the petition. d) No business may be transacted at a Special Meeting of Council other than that specified in the notice of the meeting or agenda. e) Once the agenda for a Special Meeting of Council is posted on the Township website, there shall be no amendment to the notice of the meeting or the agenda. Page 231 of 285 15c) A By -law to Govern the Proceedings of Council and C... Schedule "A" to By -law No. 2013 -054 Page 8 of 23 f) Notice of a Special Meeting of Council shall be delivered to all members of Council at least one calendar day before the date established for the Special Meeting. g) The Mayor may, at any time, summon an Emergency Meeting of Council without the required one calendar day notice where the Mayor is satisfied an extraordinary situation exists that will negatively impact the health, safety and well -being of persons, expose the municipality to liability, or negatively impact the municipality's position in negotiation, if Council does not make a decision and the Township does not act on the matter within one calendar day of the Emergency Meeting. h) No business may be transacted at an Emergency Meeting of Council other than the business dealing directly with the emergency or extraordinary situation. i) When the Mayor summons an Emergency Meeting of Council, the Clerk shall notify members of Council of the meeting in the most expedient manner. j) For the purposes of the Township's Remuneration By -law, an Emergency Meeting of Council shall be classified as a Special Meeting of Council. 3.4 Committees or Technical Support. Groups of Council Meetings a) Committees or Technical Support Groups wholly within the sphere of the jurisdiction of Council may be established, revised, disbanded and replaced as Council deems necessary. b) All members of such Committees/Technical Support Groups shall be residents within the municipality. C) The Mayor shall be an ex- officio member of all Township Committees and Technical Support Groups where not otherwise prohibited by any Act. d) Council of the Township of Oro - Medonte, in its sole discretion, may amend the appointment of any public member to a Committee/Technical Support Group during its term. e) The provisions of this By -law, with necessary modification, shall apply to Township Committees or Technical Support Groups and to any other Committees or local boards established by Council from time to time. f) In the event that Council has enacted a Committee /Technical Support Group specific procedural by -law, the provisions of this By -law, shall apply when the Committee /Technical Support Group specific procedural by -law does not speak to the matter in question. g) Meetings of Committees or Technical Support Groups of Council shall be scheduled by the Township. h) In the event that the day scheduled for a regular Committee meeting is a public holiday, civic holiday, or a day on which a Municipal Election is to be held, the Committee shall meet at the same hour on the 111 day thereafter, unless otherwise provided by resolution. 3.5 Time Meetings to Commence As soon after the hour fixed for the Council or Committee/Technical Support Group meeting as there is a quorum present, the Head of Council or Chair shall take the chair and call the Members to order. Page 232 of 285 15c) A By -law to Govern the Proceedings of Council and C... Schedule "A" to By -law No. 2013 -054 Page 9 of 23 3.6 Clerk Required No meeting of Council or Committee/Technical Support Groups, including any Closed Session, shall be held in the absence of the Clerk or his /her designate. 3.7 Time Meetings to Adjourn a) Day meetings shall adjourn at 1:00 p.m. unless this rule is temporarily suspended by resolution of the majority of the Members present. b) Night meetings shall adjourn at 10:00 p.m. unless this rule is temporarily suspended by resolution of the majority of the Members present. C) Special Meetings and Emergency Meetings of Council shall adjourn 4 hours after their scheduled commencement unless this rule is temporarily suspended by resolution of the majority of the Members present. d) Notwithstanding Sections 3.7 a) and b), a meeting lasting 4 hours or less shall be deemed to be a "half day" in accordance with the Township's Remuneration By -Law. 4.0 QUORUM 4.1 Quorum — Council a) Four (4) Members of Council shall constitute a quorum. b) Where quorum is not present within thirty minutes of the time appointed for a meeting, the Clerk shall call the roll and record the names of the Members present. The meeting shall stand adjourned until the next regular meeting or until a Special Meeting is called. 4.2 Quorum — Committees or Technical Support. Groups of Council a) A majority of the whole number of voting members required to constitute the Committee or Technical Support Group shall be necessary to form a quorum (being the next whole number in excess of one -half the number of members). b) Where quorum is not present within thirty minutes of the time appointed for a meeting, the Clerk shall record the names of the Members present. The meeting shall stand adjourned until the next regular meeting or until a date is fixed by the Chair for which 48 hours notice is given to all committee or technical support group members. 4.3 Attendance Any member of Council may attend any meeting of any Committee or Technical Support Group to which he /she has not been appointed and such a member shall only participate in the discussion at the invitation of the Chair. Such attendance at the Committee /Technical Support Group meeting shall be at the member's own discretion and without per diem. 4.4 Non - Attendance — Committees or Technical Support Groups of Council a) The seat of a member of a Committee or Technical Support Group shall be declared vacant if the member is absent for three (3) consecutive meetings, without prior approval from Council, with the exception of illness /health reasons. b) If that person is prepared to show just cause why they should remain on the Committee or Technical Support Group, the continuation of their appointment shall be determined by Council. Page 233 of 285 15c) A By -law to Govern the Proceedings of Council and C... Schedule "A" to By -law No. 2013 -054 Page 10 of 23 C) Members of a Committee or Technical Support Group are required to inform the Clerk's office of any anticipated, but unavoidable, absences from upcoming meetings. 5.0 OPEN AND CLOSED MEETINGS -GENERAL 5.1 Open Meetings All meetings of Council and all meetings of any Committees/Technical Support Groups of Council shall be open to the public subject to the exceptions listed in Section 5.2. 5.2 Closed Session Meetings a) A meeting or part of a meeting may be closed to the public if the subject matter being considered relates to: i) the security of the property of the municipality (may be cited as "security of municipal property "); ii) personal matters about an identifiable individual, including municipal employees (may be cited as "personal matters about an identifiable individual "); iii) the proposed or pending acquisition /disposition of land by the municipality (may be cited as "acquisition /disposition of land "); iv) labour relations or employee negotiations (may be cited as "labour relations /employee negotiations "); V) litigation or potential litigation affecting the municipality, including matters before administrative tribunals (may be cited as "litigation affecting the municipality "); vi) advice that is subject to solicitor - client privilege, including communications necessary for that purpose (may be cited as "solicitor- client privilege "); vii) a matter in respect of which a council, committee or other body may hold a closed meeting under another Act; viii) the consideration of a request under the Municipal Freedom of Information and Protection to Privacy Act, if the Council is designated as the head of the institution for the purposes of the Act; ix) the education or training of the members; provided that no member discusses or otherwise deals with any matter in a way that materially advances the business or decision making of the Council or committee (may be cited as "education or training of members "). b) Before all or part of a meeting is closed to the public, the Members shall state by resolution: i) the fact of the holding of the closed meeting and the general nature of the matter to be considered at the closed meeting; or ii) in the case of a meeting under Section 239(3.1), Education or training sessions, the fact of the holding of the closing meeting, the general nature of the matter and that it is closed under that subsection. C) All members shall ensure that all confidential matters disclosed to them with respect to a Closed Session Item are maintained as Confidential, and that all materials distributed to members during a Closed Session are required to be returned to the Clerk, at the conclusion of the matter, for destruction. Page 234 of 285 15c) A By -law to Govern the Proceedings of Council and C... Schedule "A" to By -law No. 2013 -054 Page 11 of 23 6.0 HEAD OF COUNCIL 6.1 Chair — Council The Head of Council shall assume the duties of Chair during Council Meetings. 6.2 Duties of Chair a) The Chair shall preserve order and decorum, decide questions of order (subject to an appeal to the Council /Committee by any Member) and, without unnecessary comment, cite the rule of authority commonly accepted (under parliamentary procedures) applicable to the case, if called upon to do so. b) To open the meeting of Council /Committee by taking the chair and calling the Members to order. C) To announce the business before the Council /Committee in the order in which it is to be acted upon. d) To receive and submit, in the proper manner, all motions presented by the Members of Council. e) To put to vote all questions which are regularly moved and seconded, or necessarily arise in the course of proceedings, and to announce the results. f) To decline to put to vote motions which infringe on the rules of procedure. g) To restrain the Members, within the rules of order, when engaged in debate. h) To enforce, on all occasions, the conduct of the Members. i) To expel any person for improper conduct. j) To call by name any Member persisting in breach of the rules of order of the Council /Committee, thereby ordering him /her to vacate the Council Chamber, or designated meeting place. k) To receive all messages and other communications and announce them to the Council /Committee. 1) To authenticate, by his /her signature when necessary, all by -laws (if applicable), resolutions and minutes of the Council /Committee. m) To represent and support the Council /Committee, declaring its decision in all things. n) To ensure that the decisions of Council /Committee are in conformity with the laws and by -laws governing activities of the Council /Committee. o) To adjourn the meeting when the business is concluded. p) To adjourn the meeting without the question put, in the case of grave disorder arising in the Council Chamber, or designated meeting place. 6.3 Vacate the Chair — Head of Council a) If the Head of Council desires to introduce a motion or by -law, he /she shall leave the chair for that purpose only, and shall call on another Member of Council to fill his /her place until he /she resumes the chair. Page 235 of 285 15c) A By -law to Govern the Proceedings of Council and C... Schedule "A" to By -law No. 2013 -054 Page 12 of 23 b) A motion in Council that the Head of Council leave the chair, with leave to sit again, shall always be in order, and shall be decided without debate. 6.4 Absence from Council Meeting a) In the absence of the Head of Council, within fifteen minutes after the time appointed for the meeting, the Deputy Mayor shall call the Members to order and, if a quorum is present, shall preside during the meeting or until the arrival of the Head of Council. In the absence of the Head of Council and the Deputy Mayor, and a quorum is present, the Clerk shall call the members to order, and a Chair shall be chosen from the Members to preside during the meeting or until the arrival of the Head of Council or Deputy Mayor. b) When the Chair is vacated by the Head of Council, the Deputy Mayor shall assume the Chair and shall preside during the meeting until the return of the Head of Council. C) While presiding, the Deputy Mayor or Chair chosen by Council shall have all the powers of the Head of Council and shall be entitled to vote as a Member. 7.0 CHAIR —COMMITTEES OR TECHNICAL SUPPORT GROUPS OF COUNCIL The Chair of a Committee or Technical Support Group of Council shall be appointed by Council, with the exception of Committee of Adjustment who shall appoint their Chair from amongst its members. 7.1 Absence from Committee or Technical Support Group Meeting a) In the absence of the Chair and quorum is present, the Clerk shall call the members to order and a Chair shall be chosen from among the members of the Committee /Technical Support Group to preside during the meeting or until the arrival of the Chair. b) The Chair of a Committee /Technical Support Group may appoint another member of the Committee to act as the Chair while he /she is temporarily absent from the meeting. 8.0 CONDUCT 8.1 Conduct — Members of Council Members of Council shall: a) not disturb another, or the Council itself, by any disorderly deportment disconcerting to any Member speaking. b) not resist the rules of Council or disobey the decision of the Mayor /Head of Council or Chair on questions of order or practice or upon the interpretations of the rules of order of the Council. C) not be permitted to retake his /her seat at any meeting after being ordered by the Mayor /Head of Council or Chair to vacate after committing a breach of any rule of order of the Council, without making apology and the consent of the Council expressed by a majority vote of the other Members present, determined without debate. d) not leave his /her place on adjournment until the Mayor /Head of Council or Chair leaves his /her chair. e) not speak until he /she has addressed himself to the Mayor /Head of Council or Chair. Page 236 of 285 15c) A By -law to Govern the Proceedings of Council and C... Schedule "A" to By -law No. 2013 -054 Page 13 of 23 f) not walk across or out of the Chamber /designated meeting place or make any noise or disturbance when the Mayor /Head of Council or Chair is putting a question and shall occupy his /her seat while a vote is being taken and until the result thereof is declared. g) not disclose any written or verbal information received at a meeting or part of a meeting closed to the general public. h) Where a member of Council has exhibited conduct, outside of the Council Chambers, that is unbecoming of a Council member, Council may impose sanctions and /or reprimands on that member of Council, in its sole discretion, by a majority of members present. i) declare where a pecuniary interest or possible pecuniary interest exists, and shall not participate in the discussion of or vote on any question with respect to the matter. j) convey the position of Council once a question has been decided, including when a member had a minority opinion, while demonstrating respect for democracy. k) adhere to a dress code for Council Meetings as agreed to by the current term of Council. 8.2 Conduct — Committees or Technical Support Group Appointees Statement Persons appointed to Township Committees or Technical Support Groups are representatives of the Township and their conduct reflects on the Township and the Council. Council expects that Appointees will perform their duties with a high standard of personal and professional conduct, integrity, impartiality, good faith and in the best interests of the Township. The Township is committed to providing a safe and secure workplace that respects human rights and is free from violence, discrimination, threats and harassment. The Township will not tolerate any action or failure to act which results in violence, discrimination, threat, harassment or a violation of the human rights of any employee, or persons appointed to Committees or Technical Support Groups. PrinciDles of Conduct a) All members of Committees or Technical Support Groups of the Council of the Township of Oro - Medonte shall: i) Promote the general goals, objectives and policies of the Township. ii) Convey the position of the Committee /Technical Support Group, and Council once a question has been decided, including when a member had a minority opinion, while demonstrating respect for democracy. iii) Not disclose any written or verbal information received at a meeting or part of a meeting closed to the general public; iv) Declare where a pecuniary interest or possible pecuniary interest exists, and shall not participate in the discussion of or vote on any question with respect to the matter; v) Not discriminate or harass another member of Council, Committees, Technical Support Groups, staff or public. vi) Not benefit from the use of information acquired or used, and that is not generally available to the public, during the course of their duties. Page 237 of 285 15c) A By -law to Govern the Proceedings of Council and C... Schedule "A" to By -law No. 2013 -054 Page 14 of 23 vii) Council Appointees, their immediate family and family members residing in their households may not sell goods, materials or services to the Township without the express permission of the Chief Administrative Officer. viii) Not place themselves in a position where they could derive any benefit or gain from any Township contracts, persons, groups, companies or organizations with which the Township does business. ix) Not accept gifts that are given in anticipation of special consideration by the Township. Conseauences for Violations of Conduct All reports of incidents shall be considered serious, will be investigated and appropriate action will be taken, up to and including removal from the Township Committee or Technical Support Group. 8.3 Conduct — Members of the Public Members of the public shall respect the decorum of Council /Committee and shall refrain from public outbursts; shouting; or behaviour intended to disrupt the debate, discussion and /or general proceedings of Council /Committee. The Mayor or Chair may request that a member or members of the public vacate the meeting room if their behaviour is deemed to be disruptive to the business at hand. The Mayor or Chair may unilaterally suspend the meeting until order is restored in the meeting room. �xi1• Cif f I *K91 a 0 =1 9 4 9.1 Rules of Debate — Head of Council /Chair In directing the course of debate, the Head of Council /Chair shall: a) designate the Member who has the floor when Members raise their hand to speak. b) preserve order and decide questions of order. C) cause to be read all motions /recommendations presented in writing and state all motions /recommendations presented verbally before permitting debate on the question, except when otherwise provided in this by -law. 9.2 Rules of Debate — Members In addressing the Council /Committee, no member shall: a) speak disrespectfully of Her Majesty the Queen or any of the Royal Family, or of the Governor - General, Lieutenant - Governor or any member of the Senate, the House of Commons of Canada, or the Legislative Assembly of Ontario. b) use offensive, insulting or improper language in or against the Council /Committee or any member thereof, employees of the Township or citizens of the Township. C) speak beside the question in debate. d) speak against any decision of Council /Committee except for the purpose of moving that the question be reconsidered or to bring forward a motion to rescind or alter or amend the decision. Page 238 of 285 15c) A By -law to Govern the Proceedings of Council and C... Schedule "A" to By -law No. 2013 -054 Page 15 of 23 e) disobey the rules of Council /Committee or a decision of the Head of Council /Chair. 9.3 Rules of Debate — In Council /Committee a) Every member when speaking to any question or motion shall respectfully address the Mayor /Head of Council or Chair. b) When a member is speaking, no other member shall pass between him /her and the Chair, or interrupt him /her except to raise a point of order. c) Any member may require the question or motion under discussion to be read at any time during the debate, but not so as to interrupt a member while speaking. d) No member shall speak more than once, except as outlined in Section 9.3 e), until every member who desires to speak has spoken. e) Upon verbal notification by the Mayor /Head of Council or Chair of their intention to enforce the following time limits, no member shall speak to the same question for longer than 2 (two) minutes. With the leave of the Mayor /Head of Council or Chair, a supplementary question with a further 1 (one) minute, may be granted. (i) A member may ask a question only for the purpose of obtaining facts relevant to the matter under discussion and necessary for a clear understanding thereof. (ii) All questions shall be stated succinctly and questions shall not be used as a means of making statements or assertions. f) The Mayor /Head of Council or Chair may take part in any debate without leaving the Chair. RIXI •M+1111I O l 10.1 Voting— Head of Council Notwithstanding Section 10.3 c), the Mayor /Head of Council (except where disqualified from voting by reason of interest or otherwise) may vote with the Members on all questions. 10.2 Voting —Chair of Committee or Technical Support Group of Council Members of Council sitting as members of Committees or Technical Support Groups of Council may not vote with the members of the committee /technical support group on any question. 10.3 Voting on Questions a) When the Mayor /Head of Council or Chair calls for the vote on a question, each member shall occupy his /her seat and shall remain there until the result of the vote has been declared by the Mayor /Head of Council or Chair. During such time no member shall walk across the room or speak to any other member or make any noise or disturbance. b) After a question is finally put by the Mayor /Head of Council, Chair or member, no Member shall speak to the question nor shall any other motion be made until after the vote is taken and the result has been declared. c) Every member present at a meeting of the Council /Committee, when a question is put, shall vote thereon, unless he /she has declared any pecuniary interest, direct or indirect in the question. Page 239 of 285 15c) A By -law to Govern the Proceedings of Council and C... Schedule "A" to By -law No. 2013 -054 Page 16 of 23 d) The manner of determining the decision of the Council /Committee on a motion shall be by a "show of hands ". e) Any motion shall require a majority of votes of the quorum present in order to be valid and binding on Council /Committee. 10.4 Failure to Vote Failure to vote by any member present, except when a member has declared a pecuniary interest, shall be taken as a negative vote. 10.5 Appeal of Declaration of Result If a member who has voted on a question disagrees with the declaration of the Mayor /Head of Council or Chair that the question is carried, or lost, he /she may, but only immediately after the declaration by the Mayor /Head of Council or Chair, appeal the declaration. On an appeal of the declaration by a member, the Mayor /Head of Council or Chair shall call for a recorded vote to be taken on the question in the manner prescribed in Section 10.7 of this By -law. 10.6 Equality of Votes Where a vote on a question results in an equality of votes, the result shall be deemed to be negative. 10.7 Recorded Vote a) When a member present requests, immediately prior to or immediately subsequent to the taking of the vote, that the vote be recorded, each member present, except a member who is disqualified from voting by any Act, shall announce his /her vote openly. b) The Mayor /Head of Council or Chair, immediately following the request for a recorded vote, will put the question again. c) All members present at the Council or Committee Meeting, unless disqualified from voting by any Act, must vote in alphabetical order, beginning with the member who has requested the recorded vote. The Clerk shall call each member individually, record the member's vote, and report the result of the vote to the Mayor /Head of Council or Chair. d) The Mayor /Head of Council or Chair shall vote last. 10.8 Voting — Closed Session Meeting a) Subject to Section 10.3, a meeting shall not be closed to the public during the taking of a vote. b) Notwithstanding Section 10.3, a meeting may be closed to the public during the taking of a vote where: Section 5.2 permits a meeting to be closed to the public; and ii) The vote is for a procedural matter or for giving directions or instructions to officers, employees or agents of the Township or persons retained by or under contract with the Township. Page 240 of 285 15c) A By -law to Govern the Proceedings of Council and C... Schedule "A" to By -law No. 2013 -054 Page 17 of 23 11.0 MOTIONS /RECOMMENDATIONS 11.1 Motions /Recommendations —General a) Motions /recommendations, or notices thereof, shall be in writing, moved and seconded. b) Every motion /recommendation, when duly moved and seconded, shall be received by the Mayor /Head of Council or Chair, and shall then be open for discussion prior to the vote being taken. Immediately preceding the taking of the vote, the Mayor /Head of Council or Chair, may state the question in the form introduced and shall do so if required by a Member. He /she shall state the question in the precise form in which it will be recorded in the minutes. c) The following matters may be introduced orally, without written notice, and without leave: (i) a point of order or personal privilege (ii) presentations of petitions (iii) a motion to suspend a rule of procedure or in compliance with a rule of procedure (iv) a motion to adjourn (not debatable) (v) a motion that the vote now be taken (vi) a motion to defer shall not be considered until every member who desires to speak has spoken. d) When the motion, under consideration, concerns two or more matters, a vote on each matter, upon the request of any member, may be taken separately. e) A motion in respect of a matter which is beyond the jurisdiction of Council shall not be in order. f) A member shall speak to a motion in accordance with Section 9.3 — Rules of Debate — In Council /Committee. 11.2 Withdrawal of a Motion After a motion has been received and /or read by the Mayor /Head of Council or Chair, it shall be deemed to be in the possession of the Council /Committee but may be withdrawn by the mover, with the consent of the seconder, prior to amendment or voting thereon. 11.3 Motion to Amend A motion to amend: a) shall be presented in writing. b) shall be relevant to the question to be received. c) shall not be received proposing a direct negative to the question. d) shall receive disposition of Council /Committee prior to a decision on the main question. e) shall be disposed of in the reverse order of presentation to any further amendment and /or the original motion. f) shall not be further amended, more than once, provided that further amendment may be made to the original motion. g) may propose a separate and distinct disposition of a question. Page 241 of 285 15c) A By -law to Govern the Proceedings of Council and C... Schedule "A" to By -law No. 2013 -054 Page 18 of 23 11.4 Notice of Motion a) A motion to rescind or alter or amend a motion entered upon the minutes shall be received or put only when notice of intention to introduce such motion is given in accordance with Section 11.4 b). b) Notice of motion requires the Member of Council to provide, at a minimum, a brief verbal explanation of the matter and to provide the Mayor /Head of Council with a written motion at a regularly scheduled meeting of Council. Such motion shall be provided to Members in an agenda for consideration by Council at its next regularly scheduled meeting. 11.5 Motion to Reconsider After any question has been decided, the following shall prevail: a) A motion to reconsider a question can only be made by a Member who voted on the prevailing side, or a Member who was absent from the meeting when the question was considered, and must be made on the day the vote was taken or at the next succeeding regular meeting of Council. b) No discussion, except that obtaining information that justifies the reconsideration, shall be allowed until the motion for reconsideration is decided upon. c) No main motion may be reconsidered more than once, and may only be reconsidered if action has not yet been taken. 12.0 AGENDA AND MINUTES 12.1 Council Agenda a) The Clerk shall forward all notices and agendas, to each member of Council, for regular meetings of Council a minimum of 48 hours in advance of such meetings. b) In accordance with the Township's Accountability and Transparency Policy, additions to the agenda shall not be permitted, except when a matter is of a time sensitive. In the event of a matter of a time sensitive nature, the Member shall provide the matter to the Clerk, along with justification as to why the matter is of a time sensitive nature, by noon on the day of an evening meeting or noon of the day prior to a day meeting. If the Clerk, Mayor /Head of Council and Chief Administrative Officer are satisfied that the matter is of a time sensitive nature, and should not wait until the next regular meeting, the Clerk shall add the matter to the agenda on the Township's website in advance of the meeting. The matter will then be included in the Adoption of the Agenda motion. C) For the purpose of this section, a matter is deemed to be of a time sensitive nature when it will negatively impact the health, safety and well- being of persons, expose the municipality to liability, or negatively impact the municipality's position in negotiation, if Council does not make a decision and the Township does not act on the matter prior to Council's next regular meeting. d) When the Clerk's office has not been advised in a timely fashion to permit a matter to be included on the agenda, and such matter does not meet the definition of a matter of a time sensitive nature as defined in Section 12.1 c), the matter shall be referred to the appropriate staff member for consideration prior to being brought forward for Council's consideration. Page 242 of 285 15c) A By -law to Govern the Proceedings of Council and C... Schedule "A" to By -law No. 2013 -054 Page 19 of 23 e) The Order of the Day shall have preference during the Council meeting, save and except that the Mayor /Head of Council may change the order at any time during the meeting. Order of the Day The business of Council shall be taken up in the following order: 1. Call to Order — Private Prayer /Moment of Reflection 2. Adoption of the Agenda 3. Disclosure of Pecuniary Interest 4. Closed Session Items 5. Minutes of Council and Committees 6. Recognition of Achievements 7. Public Meetings 8. Deputations 9. Identification from the Public of an Agenda Item of Interest 10. Reports of Municipal Officers 11. Reports of Members of Council 12. Consent Agenda 13. Communications 14. Notice of Motions 15. By -laws 16. Questions from the Public Clarifying an Agenda Item 17.Closed Session Items (Unfinished Items) 18.Confirmation By -law 19.Adjournment 12.2 Committee Agenda a) The Clerk shall forward all notices and agendas, to each member of Council and Committee, for regular Committee/Technical Support Group meetings a minimum of 48 hours in advance of such meetings. b) In accordance with the Township's Accountability and Transparency Policy, additions to the agenda shall not be permitted, except when a matter is of a time sensitive nature. In the event of a matter of a time sensitive nature, the Member shall provide the matter to the Clerk, along with justification as to why the matter is of a critical nature, by noon on the day of an evening meeting or noon of the day prior to a day meeting. If the Clerk, Chair and Chief Administrative Officer are satisfied that the matter is of a time sensitive nature, and should not wait until the next regular meeting, the Clerk shall add the matter to the agenda on the Township's website in advance of the meeting. The matter will then be included in the Adoption of the Agenda motion. C) For the purpose of this section, a matter is deemed to be of a time sensitive nature when it will negatively impact the health, safety and well- being of persons, expose the municipality to liability, or negatively impact the municipality's position in negotiation, if Committee does not make a recommendation for Council's consideration at Council's next regular meeting and the Township must act immediately upon Council's decision at such meeting. d) When the Clerk's office has not been advised in a timely fashion to permit a matter to be included on the agenda, and such matter does not meet the definition of a matter of a time sensitive nature as defined in Section 12.2c), the matter shall be referred to the appropriate staff member for consideration prior to being brought forward for Committee's consideration. Page 243 of 285 15c) A By -law to Govern the Proceedings of Council and C... Schedule "A" to By -law No. 2013 -054 Page 20 of 23 12.3 Verbal Matters a) In the event that a matter is addressed during a meeting, and no report, memorandum or correspondence exist as background for the matter, it shall be the responsibility of the member of Council /Committee or staff member, who spoke to the matter, to provide, at a minimum, a written record of speaking points to the Clerk's office within seven days of the meeting. b) Such written record shall be included in the agenda package for all open session matters. C) For closed session matters, such record shall be retained by the Clerk's office, in a secure manner. 12.4 Announcements a) Announcements of Interest to the Public are to be provided to the Clerk's office by 4:30 p.m. on the Wednesday of the week before the meeting. b) Upon receipt of the aforementioned announcements, the Clerk's Office shall prepare a written record of the Announcements, which shall be included in the Consent Agenda portion of the agenda for receipt. 12.5 Minutes — Council and Committee The minutes of meetings of Council and Committee shall record, without note or comment: a) the place, date and time of meeting; b) the names of those present; c) disclosure of pecuniary interest and the nature thereof; d) the fact of the holding of a closed meeting and the general nature thereof; e) all resolutions /recommendations, decisions and proceedings of the meeting. 13.0 PUBLIC MEETINGS /PUBLIC INFORMATION SESSIONS a) Council, from time to time, may conduct Public Meetings or Public Information Sessions for any purpose giving such notice as may be deemed necessary or required by legislation or the Township's Notice Policy. b) Public Meetings required to fulfill a condition imposed by a decision of the Township of Oro - Medonte Committee of Adjustment, in accordance with the Planning Act, shall be conducted during a scheduled meeting of Council. C) Public Meetings required for an application, in accordance with the Planning Act, shall be conducted during a scheduled meeting of Council, or if deemed necessary by the Clerk, or designate, shall be conducted as a separate meeting on a designated day. d) All Public Meetings /Public Information Sessions shall be digitally recorded, and such recording shall be available to the public through the Township website. Page 244 of 285 15c) A By -law to Govern the Proceedings of Council and C... Schedule "A" to By -law No. 2013 -054 Page 21 of 23 14.0 PETITIONS AND COMMUNICATIONS a) Every communication, including a petition designed to be presented to the Council /Committee and filed with the Clerk, shall be legibly written or printed; shall not contain any obscene or improper matter or language; shall be signed and dated by at least one person; and shall include an address and telephone number where return correspondence or contact is to be directed and shall become part of the public record of the meeting at which it is received. b) Petitions designed to be presented to the Council /Committee and filed with the Clerk, shall contain original signatures, and all information on the petition, including names, addresses and telephone numbers shall become part of the public record of the meeting at which it is received. c) Communications addressed to Mayor and Members of Council shall be placed on a Council agenda for disposition, at the Clerk's discretion, in consultation with the Mayor /Head of Council or Chair and Chief Administrative Officer. e) Every communication or petition, to be printed on an agenda, shall be delivered to the Clerk no later than 4:30 p.m. on the Wednesday prior to meeting. If, in the Clerk's opinion, the communication /petition is of a time sensitive nature, the Clerk may bring forward such communication /petition for Council /Committee consideration, after the aforementioned deadline. 15.0 DEPUTATIONS /DELEGATIONS a) Council /Committee will entertain up to three (3) deputations /delegations per meeting. b) Persons desiring to present information verbally on matters of fact or make a request of Council /Committee shall give notice, in writing on the prescribed form, to the Clerk by 4:30 p.m. on the Wednesday of the week prior to the preferred meeting, stating the purpose of the Deputation and providing a general outline of the subject matter. C) No additional deputations to Council will be permitted with respect to any applications which have proceeded through a Public Meeting in accordance with the Planning Act. d) Council /Committee may, at its sole discretion, entertain deputations/ delegations with less notice as circumstances warrant. When determining if a deputation /delegation will be heard with less notice than stipulated in Section 15 b), consideration shall be given to the Township's Accountability and Transparency Policy. e) Deputations shall be limited in speaking to not more than ten (10) minutes. f) A delegation wishing to appear before Council /Committee shall be limited to no more than two (2) speakers with a total speaking time of not more than ten (10) minutes. g) Upon consent of the majority of Members present, the ten (10) minute time limit for deputations /delegations may be extended. h) Persons requesting to appear before Council /Committee shall be advised of the time limitation in advance of their deputation. Page 245 of 285 15c) A By -law to Govern the Proceedings of Council and C... Schedule "A" to By -law No. 2013 -054 Page 22 of 23 Specific types of audio visual equipment may be used to assist in deputations /delegations to Council /Committee, provided that such equipment has been requested from the Clerk at the time of the deputation /delegation request. Deputation /delegation material must be provide in an electronic format to the Clerk by 4:30 p.m. on the Monday prior to the meeting date. The Chair of a Committee Meeting or Council Meeting may expel or exclude from the meeting, any person who in the opinion of the Chair, has behaved improperly. k) Deputations /delegations appearing before Council /Committee with respect to the same matter on the agenda will be requested to limit their deputation so as not to repeat the same points. Deputations /delegations to Council /Committee will be limited to one appearance before Council /Committee with respect to the same matter. m) Deputations /delegations to Council /Committee will be encouraged to provide written copies of presentations. n) No deputation /delegation shall: i) Speak disrespectfully of any person; ii) Use improper language or unparliamentary language; iii) Speak on any subject other than the subject for which they have received approval to address Council /Committee; iv) Disobey the rules of procedure or a decision of the Chair of Council /Committee. o) Upon the completion of comments to Council /Committee by a deputation /delegation, any discourse between the members of Council /Committee and the deputation /delegation shall be limited to members asking questions for clarification and obtaining additional, relevant information only. Members of Council /Committee shall not enter into debate with the deputation /delegation respecting their comments. 16.0 BY -LAWS a) Every by -law shall be introduced upon motion by a Member of the Council, specifying the title and number of the By -law. b) Every by -law when introduced shall be in typewritten form and shall contain no blanks except such as may be required to conform to accepted procedure or to comply with provisions of any act and shall be completed by the Clerk with the exception of the number and date thereof. c) All amendments to any by -law approved by Council shall be deemed to be incorporated into the by -law and if the by -law is enacted and passed by the Council, the amendments shall be inserted therein by the Clerk. d) Every by -law shall have three readings prior to it being passed. e) The first, second and third readings of all by -laws listed on an agenda, with the exception of the Confirmation By -law, shall be the subject of one motion, unless a separate vote is requested by a Member of Council, or deemed appropriate by the Clerk. f) If Council so determines, a by -law may be taken as read. g) The Clerk shall set out on all by -laws enacted by Council the date of the several readings thereof. Page 246 of 285 15c) A By -law to Govern the Proceedings of Council and C... Schedule "A" to By -law No. 2013 -054 Page 23 of 23 h) Every by -law enacted by the Council shall be numbered and dated and shall be sealed with the seal of the Corporation and signed by the Clerk and the Mayor /Head of Council or Chair and shall be deposited by the Clerk in the office for safekeeping. By -laws approved in accordance with this Procedural By -law will be available on the Township's website once signed by the Mayor /Chair and Clerk. 17.0 CONFIRMATION BY -LAW a) There shall be enacted a by -law at the end of each Council Meeting to confirm each recommendation contained in a Report of the Committee of Council and, in respect of each motion, resolution and other actions passed and taken by the Council at the meeting, except where the prior approval of the Ontario Municipal Board or any other body or agency is required. b) A motion for leave to pass a by -law to confirm the proceedings of a meeting of Council shall be voted on without debate. 18.0 SUSPENSION /AMENDMENT OF PROCEDURE a) Any procedure required by this by -law may be suspended with consent by a 2/3 vote of the Members of the Council present. b) No amendment or repeal of this By -law or any part thereof shall be considered at any meeting of the Council unless notice of proposed amendment or repeal has been given at a previous regular meeting of the Council. The waiving of this notice by the Council is prohibited. Page 247 of 285 15d) A By -law to Assume and Establish Highways Within th... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2013 -055 A By -law to Assume and Establish Highways Within the Township of Oro - Medonte Block 27, Plan M -174, PIN 58523 -0406 (LT) Medonte; Township of Oro - Medonte WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that municipalities may pass by -laws with respect to jurisdiction over highways; AND WHEREAS Section 31 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that municipalities may, by by -law, establish a highway; AND WHEREAS Section 26 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, defines what constitutes a highway; AND WHEREAS Council of the Township of Oro - Medonte deems it necessary to assume and establish for use highways within the boundaries of the Township of Oro - Medonte listed on Schedule 'A' attached hereto; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: That the highway listed in Schedule 'A' of this by -law is hereby assumed and established for use as a public highway; 2. That the attached Schedule 'A' shall form part of this By -law; 3. And That this by -law shall come into force and take effect on its final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 24TH DAY OF APRIL, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 248 of 285 15d) A By -law to Assume and Establish Highways Within th... Schedule "A" to By -law No. 2013 -055 for The Corporation of the Township of Oro - Medonte Assumed and Established for Use as a Public Highway PIN Description PIN 58523 -0406 LT Block 27, Plan M -174, Medonte; Township of Oro- Medonte Page 249 of 285 15e) A By -law to Authorize the Execution of a Site Plan ... 19: 1:90161 1aQXA 11 01Z1101 a9:I *1101TAZ&y:11107:901:10M A 1:1 ITO] Z k 9:4 BY -LAW NO. 2013 -056 A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Timothy Ferris and Cynthia Ferris described as lands as follows: Lot 2, Plan 51M -881, as in 58568 -0052 LT ROLL # 43 -46- 030 - 012 -42718 TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE WHEREAS authority to enter into Site Plan Control Agreements is provided for in Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it necessary to enter into a Site Plan Control Agreement on the lands described herein; AND WHEREAS By -Law No. 2009 -062, a By -Law to Designate Areas of the Township as Site Plan Control Areas, was passed by Council for the Township of Oro - Medonte, pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended; AND WHEREAS the lands referred to in this By -Law are subject to Site Plan Control, pursuant to By -Law Nos. 2005 -081 and 2009 -062; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. THAT the Township enter into the Site Plan Control Agreement attached hereto as Appendix "A ", on lands described on the attached Schedule "A "; 2. THAT the Mayor and Clerk are hereby authorized to execute the Site Plan Control Agreement on behalf of the Corporation of the Township of Oro - Medonte; 3. THAT the attached Appendix "A" and Schedules "A, B, C and D" shall form part of this By -Law; 4. THAT this By -Law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 24TH DAY OF APRIL, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE MAYOR, H.S. HUGHES CLERK, J. DOUGLAS IRWIN Page 250 of 285 15e) A By -law to Authorize the Execution of a Site Plan ... APPENDIX "A" SITE PLAN AGREEMENT - between - TIMOTHY FERRIS AND CYNTHIA FERRIS - and - THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE DESCRIPTION OF LANDS Lot 2, Plan 51M -881, as in 58568 -0052 LT TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE Roll # 4346 - 030 - 012 - 42718 -0000 APRIL 24, 2013 By -Law No. 2013 -056 Page 251 of 285 15e) A By -law to Authorize the Execution of a Site Plan ... THE TOWNSHIP OF ORO- MEDONTE SITE PLAN AGREEMENT TABLE OF CONTENTS Section 1 Covenants by the Owner Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Section 5 Security Section 6 Compliance Section 7 Co- operation Section 8 Binding Effect Section 9 Severability of Clauses Section 10 Save Harmless SCHEDULES Schedule "A" Legal Description of Lands Schedule "B" Site Plan Schedule "C" Deeds and Easements to be Conveyed Schedule "D" Itemized Estimate of Cost of Construction z Page 252 of 285 15e) A By -law to Authorize the Execution of a Site Plan ... SITE PLAN CONTROL AGREEMENT This Agreement made, in triplicate, this 2411 day of April, 2013, in accordance with Section 41 of the Planning Act. BETWEEN: TIMOTHY FERRIS AND CYNTHIA FERRIS Hereinafter called the "Owner" LT-11 4VY67a1a: a a1 i. .IaU1 4t -and- THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Hereinafter called the "Township" PARTY OF THE SECOND PART WHEREAS the Owner has applied to the Township of Oro - Medonte to permit construction of a 439.3 sq.m. (4728 sq.ft.) single detached dwelling with attached garage on lands described in Schedule "A ", attached hereto; AND WHEREAS the Township has enacted a By -law to provide for the designation of the lands as a "Site Plan Control Area "; AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plans attached hereto as Schedule "B ": NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: Page 253 of 285 15e) A By -law to Authorize the Execution of a Site Plan ... 1. COVENANTS BY THE OWNER The Owner covenants and agrees as follows: a) The Owner owns the subject lands described in Schedule "A ", attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. C) No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d) The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcoe. e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. f) The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its solicitor, engineer, planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner's obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shall be deemed to include the words "at the expense of the Owner', unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $5,000.00. The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township, all Transfers /Deeds, Discharges and Easements, or other documents required by Schedule "C ", as well as certification from the Owner's solicitor that the Transfer /Deeds and Easements shall provide the Township with good title, free and clear from all encumbrances. h) The Owner agrees that prior to issuance of a Building Permit; a Sewage System Permit approval must be received by the Township /Ministry of the Environment. 2. COVENANTS BY THE TOWNSHIP The Township covenants and agrees as follows: a) That the Township has enacted a By -law to permit a 439.3 sq.m. (4728 sq.ft.) single detached dwelling with attached garage, as described on the Site Plan, attached hereto as Schedule `B ". b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal By -laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule `B ", subject to the development restrictions contained herein. Page 254 of 285 15e) A By -law to Authorize the Execution of a Site Plan ... 3. DEVELOPMENT RESTRICTIONS The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: a) Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan, attached hereto as Schedule `B ". b) Lighting All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use and /or roadway, not to cause interference in any way. C) Parking Areas and Driveways All parking areas and driveways shall be constructed in conformity with Sections 5.19 and 5.20 of By -law No. 97 -95, as amended, and the Ontario Building Code Regulation #419/86, and such parking areas, loading, and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed, as in Schedule "B" attached. The Owner agrees to obtain all necessary approvals from the Ministry of Transportation, County of Simcoe and Township of Oro- Medonte. d) Outside Storage No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule "B ". e) Garbage Storage The Owner agrees to provide suitable storage areas for garbage and waste, as shown on the Site Plan, and to install and maintain litter containers in and around development on the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. g) Landscaping The Owner shall complete all landscaping and landscaped areas shown on the Site Plan, attached as Schedule "B ", as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on all lawn areas. h) Preservation of Existing Vegetation Outside Driveway, Building Envelope. Access and View Restrictions The Owner applying for the Building Permit shall deposit with the Township securities as noted in Section 1 f) to ensure the preservation of existing vegetation outside the building envelope, driveway location and lake access /view location, as shown on Plans 1001, 1002, 1003, 1004 and 1005, prepared by Cole Engineering Group Ltd and stipulated on the site plans. This security deposit will be returned one (1) year from the date final occupancy is achieved and certified by the Township that existing vegetation outside the building envelope, driveway location and lake access /view location have been preserved. Lake Simcoe Region Conservation Authority The owner shall agree to obtain all necessary permits from the Lake Simcoe Region Conservation Authority in accordance with Ontario Regulation 179/06. The owner shall agree to engage a qualified professional to certify in writing that the works were constructed in accordance with the plans, reports and specifications, as approved by the Lake Simcoe Region Conservation Authority. 5 Page 255 of 285 15e) A By -law to Authorize the Execution of a Site Plan ... j) Erosion and Siltation Control The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. 4. DEVELOPMENT CHANGES The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Confirmation, or notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. 5. SECURITY Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule "D" to this Agreement (the "said Work "), the following securities: a) Cash in the amount of one hundred percent (100 %) of the estimated cost of the said work, as approved by the Township Engineer and Township Council, or: b) An irrevocable Letter of Credit from a chartered bank, issued in accordance with the requirements of Schedule "E ", with an automatic renewal clause in the amount of one hundred percent (100 %) of the estimated costs of the said works, and as approved by the Township Engineer. The Letter of Credit shall be for a minimum guaranteed period of one (1) year, or such time as the Township decides, and shall be renewed automatically, as necessary, thirty (30) days prior to expiration. G) The Township reserves the right to accept or reject any of these alternative methods of providing securities. Priorto depositing the securities, the Owner's Engineer shall submit an estimate of the cost of the works to the Township Engineer for approval. When the cost estimate has been approved, it will be set out in Schedule "D" of this Agreement and will become the basis for the limits of the securities. d) Any Letter of Credit or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Letters of Credit and security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e) Upon written notification by the Owner's agent, certifying that all required works for which the Letter of Credit was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owner's obligations under this Agreement have been completed, the Township will return said Letter of Credit. f) If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or deposits, then the Township shall give, by registered mail, twenty -one (21) day's notice, its intent to draw down on the security or deposit. Page 256 of 285 15e) A By -law to Authorize the Execution of a Site Plan ... 6. COMPLIANCE Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 427 of the Municipal Act, 2001, S. 0. 2001, c. 25, as amended. 7. CO- OPERATION The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. 8. BINDING EFFECT This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the parties hereto, and upon the lands described in Schedule "A ", attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. 9. SEVERABILITY OF CLAUSES Should any section, subsection, clause, paragraph, or provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. Page 257 of 285 15e) A By -law to Authorize the Execution of a Site Plan ... 10. SAVE HARMLESS The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants or sub - contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents or sub - contractors. IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized in that behalf. SIGNED, SEALED AND DELIVERED Owner: Timothy Ferris 1 Owner: Cynthia Ferris The Corporation of the Township of Oro - Medonte per: H.S. Hughes, Mayor 1 J. Douglas Irwin, Clerk Page 258 of 285 15e) A By -law to Authorize the Execution of a Site Plan ... SCHEDULE "A" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and Timothy Ferris and Cynthia Ferris LEGAL DESCRIPTION OF LANDS Lot 2, Plan 51M -881, Township of Oro - Medonte, County of Simcoe Roll # 4346- 030 - 012 - 42718 -0000 Page 259 of 285 15e) A By -law to Authorize the Execution of a Site Plan ... SCHEDULE "B" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and Timothy Ferris and Cynthia Ferris SITE PLAN Site Plan is not in a registerable form and is available from the Township of Oro - Medonte. Lot Grading and Site Plan prepared by Dearden and Stanton Ltd. Dated April 4, 2013 and Conceptual Development Plan dated June 2007 prepared by Cole Engineering Group Ltd. to Page 260 of 285 15e) A By -law to Authorize the Execution of a Site Plan ... SCHEDULE "C" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and Timothy Ferris and Cynthia Ferris DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. The consideration for all conveyances shall be the sum of Two Dollars ($2.00) and the cost of preparation, execution and registration thereof, shall be borne by the Owner. All documents to be registered shall be prior approved by the solicitor for the Township The following land and easement shall be conveyed: 1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP N/A 2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP N/A M Page 261 of 285 15e) A By -law to Authorize the Execution of a Site Plan ... SCHEDULE "D" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and Timothy Ferris and Cynthia Ferris ITEMIZED ESTIMATE OF COST OF CONSTRUCTION ITEMIZE CONSTRUCTION ESTIMATE AMOUNT N/A 2. LETTERS OF CREDIT AMOUNT Letter of Credit to be provided by the Owner $5,000.00 to ensure completion of all works required under the terms of this Agreement, as noted in Section 1f) and 5 herein. 12 Page 262 of 285 15f) A By -law to remove the Holding symbol on lands desc... 19: 1:90161 1aQXA 11 01Z110]a9:I *1101TAZ&] :I1107:901:102 A 1:1 ITO] Z k 9:4 BY -LAW NO. 2013 -057 A By -law to remove the Holding symbol On lands described as follows: Lot 2, Plan 51 M -881 Township of Oro - Medonte, County of Simcoe Roll # 4346- 030 - 012 -42718 WHEREAS the Council of the Corporation of the Township of Oro - Medonte is empowered to pass By -laws to remove a Holding provision pursuant to Section 36 of the Planning Act, R.S.O. 1990, c.P.13. AND WHEREAS Council deems it appropriate to remove the Holding provision applying to the subject lands; NOW THEREFORE the Council of the Corporation of the Township of Oro - Medonte enacts as follows: 1. Schedule'A8', to Zoning By -law No. 97 -95 as amended, is hereby further amended by removing the Holding provision applying to lands known as "Lot 2, Plan 51 M- 881, Roll # 4346- 030 - 012 - 42718" as shown on Schedule 'A' attached hereto and forming part of this By -law. 2. This By -law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 24TH DAY OF APRIL, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 263 of 285 15f) A By -law to remove the Holding symbol on lands desc... Schedule 'A' t0 By -Lave N0. 2013 -057 This is Schedule 'A' to By -Law 2013 - passed the 24t' day of April, 2013. Mayor H.S. Hughes Clerk J. Douglas Irwin TOWNSHIP OF ORO- MEDONTE Page 264 of 285 15g) A By -law to amend the zoning provisions which apply... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2013 -058 A By -law to amend the zoning provisions which apply to lands within West Part of Lot 13, Concession 13, Township of Oro - Medonte by placing a Holding (H) Provision on the lands (Langman) WHEREAS the Council of the Corporation of the Township of Oro - Medonte is empowered to pass By -laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O. 1990, c.P.13. AND WHEREAS the Council of the Corporation of the Township of Oro - Medonte is empowered to pass By -laws to impose a Holding Provision pursuant to Section 36 of the Planning Act, R.S.O. 1990, and c.P.13. AND WHEREAS Council deems it appropriate to rezone the lands to permit the Holding Provision, in accordance with Section E1.3 of the Official Plan; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. Schedule 'At 3' to Zoning By -law No. 97 -95 as amended, is hereby further amended by changing the zone symbol applying to the land located in West Part of Lot 13, Concession 13, in the former geographic Township of Oro, now in the Township of Oro - Medonte, from Agricultural /Rural (A /RU) Zone to Agricultural /Rural Hold (A /RU(H) ) Zone as shown on Schedule 'A' attached hereto and forming part of this By -law. The lands zoned Agricultural /Rural (A /RU) Zone shall be subject to a Holding (H) Provision in accordance with Section 2.5 of By -law 97 -95, as amended. The Holding Provision shall not be removed until a rezoning to recognize the classified wetlands is approved, and a Site Plan Agreement has been entered into with the Township of Oro - Medonte prior to the development of the property for a residential use. Such a Holding Provision would not be removed until such time as an Ecological Investigation has been completed to the satisfaction of the Township of Oro - Medonte, Lake Simcoe Region Conservation Authority, and County of Simcoe. 3. This By -law shall come into effect upon the final passing thereof, subject to the provisions of the Planning Act, as amended. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 24TH DAY OF APRIL, 2013. Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 265 of 285 15g) A By -law to amend the zoning provisions which apply... Schedule "A" to By -law No. 2013 -058 for The Corporation of the Township of Oro - Medonte TOWNSHIP OF ORO- MEDONTE Page 266 of 285 15h) A By -law to amend the zoning provisions which apply... 19: 1:99101 1ael: 7A1107Z1107a9:I *1101TAZ&]:11107:901 102iA1:1•101 Z r9:1 BY- LAW NO. 2013 -059 A By -law to amend the zoning provisions which apply to lands within Lots 70 -72, Plan 798, Concession 8 (Former Township of Oro), 7 Symond Avenue (Barb and Kris McKay 2013- ZBA -02) WHEREAS the Council of the Corporation of the Township of Oro - Medonte is empowered to pass By -laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O. 1990, c.P.13; AND WHEREAS Council deems it appropriate to rezone the lands to permit the development of residential uses, in accordance with Section C5.2 of the Official Plan; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. Schedule 'A5' to Zoning By -law 97 -95, as amended, is hereby further amended by changing the zone symbol applying to the lands located in Lots 70 -72, Plan 798, Concession 8 (Former Township of Oro); 7 Symond Avenue, Township of Oro - Medonte, from the Shoreline Residential (SR) and unzoned to the Shoreline Residential Exception 226 (SR "226) Zone as shown on Schedule 'A' attached hereto and forming part of this By -law. 2. Section 7 — Exceptions of Zoning By -law 97 -95 as amended is hereby further amended by adding the following subsection: "7.226* *226* — LOTS 70 -72, PLAN 798, CONCESSION 8, MUNICIPALLY KNOWN AS 7 SYMOND AVENUE (FORMER ORO) "Notwithstanding Table B1- Standards and Section 5.10 - Frontage on a Public Street, the following provisions apply: a) Minimum Lot Frontage on Public Street 10.0 metres b) Minimum Lot Area 0.18 hectares" 3. This By -law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 24TH DAY OF APRIL, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 267 of 285 15h) A By -law to amend the zoning provisions which apply... Schedule `A' to By-law No. 2013-059 This is Schedule 'A' to By -Law 2013 -059 passed the 24" day of April, 2013. Mayor H.S. Hughes Clerk J. Douglas Irwin Al a 0 m o' 0 a w ¢ � a U z :r) o Z L a z w a o z F a z a m ❑ m � FO- Z I� fl ��Sy_yORE d OGONNELLLANE OLEVAR� iAKEVIEW 6 U Lake Simcoe Lands to be rezoned to the Shoreline Residential Exception 226 (SR"226) Zone TOWNSHIP OF ORO- MEDONTE (FILE 2013- ZBA -02) Page 268 of 285 15i) A By -law to amend the zoning provisions on lands de... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2013 -060 A By -law to amend the zoning provisions On lands described as follows: Concession 8, North Part of Lot 8, 4128 Line 8 North Township of Oro - Medonte, County of Simcoe Roll # 4346- 020 - 003 -04300 WHEREAS the Council of the Corporation of the Township of Oro - Medonte is empowered to pass By -laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O. 1990, c.P.13. AND WHEREAS Council deems it appropriate to rezone the subject lands, in accordance with Section C1 of the Official Plan; NOW THEREFORE the Council of the Corporation of the Township of Oro - Medonte enacts as follows: 1. Schedule 'A21' to Zoning By -law 97 -95, as amended, is hereby further amended by changing the zone symbol applying to the lands being Concession 8, North Part of Lot 8, 4128 Line 8 North, in the former geographic Township of Medonte, now in the Township of Oro - Medonte, from the Agricultural /Rural (A /RU) and Environmental Protection (EP) Zones to the Agricultural /Rural Exception 227 Holding (A /RU *227(H)) and Environmental Protection (EP) Zones as shown on Schedule 'A' attached hereto and forming part of this By -law. 2. Section 7 — Exceptions to Zoning By -law as amended is hereby further amended by the addition of the following subsection: "7.227 *227 — NORTH PART OF LOT 8, CONCESSION 8, MUNICIPALLY KNOWN AS 4128 LINE 8 NORTH (FORMER MEDONTE) "Notwithstanding any other provision in this By -law, a kennel for a maximum of fifty (50) dogs is permitted on the lands denoted by the symbol *227, as shown on the schedules to this By -law. In addition, the following provisions apply: a) Minimum setback from front lot line 71 metres b) Minimum Distance Separation between kennel facility and nearest residential dwelling 125 metres (dwelling to north east) 3. The portion of the lands zoned Agricultural /Rural Exception 227 (A/RU *227) shall be subject to a Holding (H) Provision in accordance with Section 2.5 of By -law 97 -95, as amended. The Holding Provision shall be applied to the construction of a kennel facility and shall not be removed until a Site Plan Agreement that is satisfactory to Council has been entered into. 4. This By -law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 24TH DAY OF APRIL, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 269 of 285 15i) A By -law to amend the zoning provisions on lands de... Page 270 of 285 151) A By -Law to execute a Site Plan Agreement with Tray... Page 271 of 285 THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2013 -063 A By -law to Authorize the Execution of a Site Plan Control Agreement between the Corporation of the Township of Ora - Medonte and Travel Rite Property Corp. (Hitch House) described as lands as follows: 1490 Highway 11 Pt Rdal Btn Lts A & 11 Con 2 Oro As Closed by By -law Oro18994; Pt Lt 11 Conc 2 EPR Oro SAs In R012128638; SIT R048177; Oro - Medonte, County of Simcoe PIN 58546 -0032 (LT) Roll# 4346- 010 - 001 -15600 WHEREAS authority to enter into Site Plan Control Agreements is provided for in Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it necessary to enter into a Site Plan Control Agreement on the lands described herein; AND WHEREAS By -Law No. 2009 -062, a By -Law to Designate Areas of the Township as Site Plan Control Areas, was passed by Council for the Township of Oro - Medonte, pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended; AND WHEREAS the lands referred to in this By -Law are subject to Site Plan Control, pursuant to By -Law No. 2009 -062, NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows- 1 THAT the Township enter into the Site Plan Control Agreement attached hereto as Appendix "A ", on lands described on the attached Schedule "A "; 2. THAT the Mayor and Clerk are hereby authorized to execute the Site Plan Control Agreement on behalf of the Corporation of the Township of Oro - Medonte; 3. THAT the attached Appendix "A" and Schedules "A, B, C and D" shall form part of this By- Law, 4. THAT this By -Law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 24TH DAY OF APRIL, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 271 of 285 151) A By -Law to execute a Site Plan Agreement with Tray... Schedule "A" to By -law No. 2013 -063 for The Corporation of the Township of Oro - Medonte Pt RdaI Btu Us A& 11 Con 2 Oro As Closed By Bylaw ORO] 8994; Pt Lt 11 Conc 2 EPR ORO As In RO12128638; S/T R0487177; Oro - Medonte. Township Of Oro - Medonte (Formerly Oro), County Of Simcoe PIN 58544 -0032 (LT) Roll# 4346 - 010 - 001 -15600 Page 272 of 285 151) A By -Law to execute a Site Plan Agreement with Tray... APPENDIX "A" SITE PLAN AGREEMENT - between - TRAVEL RITE PROPERTY CORP. -and - THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE DESCRIPTION OF LANDS 1490 Highway 11 PT RDAL BTN LTS A & 11 Con 2 ORO as closed by BYLAW ORO18994; PT LT 11 Cone 2 EPR ORO as in R012128638; S/T R0487177; ORO- Medonte. PIN 58544- 0032(LT) Roll# 4346-010-001-15600 TOWNSHIP OF ORO- MEDONTE April 24, 2013 By -Law No. 2013 -063 Page 273 of 285 151) A By -Law to execute a Site Plan Agreement with Tray... THE TOWNSHIP OF ORO- MEDONTE SITE PLAN AGREEMENT TABLE OF CONTENTS Section 1 Covenants by the Owner Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Section 5 Security Section 6 Compliance Section 7 Co- operation Section 8 Binding Effect Section 9 Severability of Clauses Section 10 Save Harmless SCHEDULES Schedule "A" Legal Description of Lands Schedule "B" Site Plan Schedule "C" Deeds and Easements to be Conveyed Schedule "D" Itemized Estimate of Cost of Construction 2 Page 274 of 285 151) A By -Law to execute a Site Plan Agreement with Tray... SITE PLAN CONTROL AGREEMENT This Agreement made, in triplicate, this 24th day of April, 2013, in accordance with Section 41 of the Planning Act. BETWEEN: TRAVEL RITE PROPERTY CORP. Hereinafter called the "Owner' PARTY OF THE FIRST PART -and- THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Hereinafter called the "Township" PARTY OF THE SECOND PART WHEREAS the Owner has applied to the Township of Oro - Medonte to permit the redevelopment of the property with the re- construction of the Hitch House office /showroom, service building being a 2254.1 square metre commercial building on lands described in Schedule "A", attached hereto; AND WHEREAS the Township has enacted a By -law to provide for the designation of the use as subject to "Site Plan Control "; AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan attached hereto as Schedule "B ": NOW THEREFORE This Agreement VVitnesseth THAT in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: Page 275 of 285 151) A By -Law to execute a Site Plan Agreement with Tray... 1. COVENANTS BY THE OWNER The Owner covenants and agrees as follows: a) The Owner owns the subject lands described in Schedule "A ", attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. c) No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d) The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcoe. e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. f) The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its solicitor, engineer, planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner's obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shall be deemed to include the words "at the expense of the Owner", unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $ 5000.00. The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township, all Transfers /Deeds, Discharges and Easements, or other documents required by Schedule "C ", as well as certification from the Owner's solicitor that the Transfer /Deeds and Easements shall provide the Township with good title, free and clear from all encumbrances. h) The Owner agrees that prior to issuance of a Building Permit, a Sewage System Permit approval must be received by the Township /Ministry of the Environment, if applicable. i) The Owner shall comply withal requirements contained the Ministry of Transportation Permits BL- 2010 -20T -327 issued February 22, 2013. j) The Owner shall comply with all requirements contained in the Lake Simcoe Region Conservation Authority letter dated April 18, 2013. k) The Owner acknowledges that the lot may be subject to flooding during a major storm event, and that the Township will use their best efforts to respond during a major flood event, such response may include: dealing with property damage, impacts on municipal infrastructure, evacuations, personal safety and electrical damage, subject to a response by other applicable authorities (MTO, Hydro One). That the Owner acknowledge their understanding that the Township will respond Township will respond commensurate with the specific hazards and risks present at the time of the emergency event. And further that the Owner acknowledges that the Township is not liable for any injuries, losses or damages as a consequence of the Township issuing a Building Permit. Page 276 of 285 151) A By -Law to execute a Site Plan Agreement with Tray... 2. COVENANTS BY THE TOWNSHIP The Township covenants and agrees as follows: a) That the Township has enacted a By -law to permit the redevelopment of the property with the re- construction of the Hitch House office /showroom, service building being a 2254.1 square metre commercial building on lands described in Schedule "A ", attached hereto; b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal By -laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule "B ", subject to the development restrictions contained herein. 3. DEVELOPMENT RESTRICTIONS The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: a) Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan, attached hereto as Schedule "B ". b) Lighting All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use and /or roadway, not to cause interference in any way. c) Parking Areas and Driveways All parking areas and driveways shall be constructed in conformity with Sections 5.19 and 5.20 of By -law No. 97 -95, as amended, and the Ontario Building Code Regulation #419/86, and such parking areas, loading, and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed, as in Schedule "B" attached. The Owner agrees to obtain all necessary approvals from the Township of Oro - Medonte. d) Outside Storage No outside storage shall be permitted between any buildings on the premises and any street. e) Erosion and Siltation Control The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. f) Nottawasaga Valley Conservation Authority 1. That the owner shall agree to carry out or cause to be carried out the recommendations and measures contained within the plans and reports as approved by the Township and the NVCA. 2. That following completion of the works, the Owner shall agree to provide written certification from a qualified professional that the works have been constructed in accordance with plans and reports approved by the Township and the NVCA. 3. That a permit be obtained from the Nottawasaga Valley Conservation Authority under the Conservation Authorities Act. Page 277 of 285 151) A By -Law to execute a Site Plan Agreement with Tray... 4. DEVELOPMENT CHANGES The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Confirmation, or notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. 5. SECURITY Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule "D" to this Agreement (the "said Work"), the following securities: a) Cash in the amount of one hundred percent (100 %) of the estimated cost of the said work, as approved by the Township Engineer and Township Council, or: b) An irrevocable Letter of Credit from a chartered bank, issued in accordance with the requirements of Schedule "E ", with an automatic renewal clause in the amount of one hundred percent (100°/x) of the estimated costs of the said works, and as approved by the Township Engineer. The Letter of Credit shall be for a minimum guaranteed period of one (1) year, or such time as the Township decides, and shall be renewed automatically, as necessary, thirty (30) days prior to expiration. c) The Township reserves the right to accept or reject any of these alternative methods of providing securities. Prior to depositing the securities, the Owner's Engineer shall submit an estimate of the cost of the works to the Township Engineer for approval. When the cost estimate has been approved, it will be set out in Schedule "D" of this Agreement and will become the basis for the limits of the securities. d) Any Letter of Credit or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Letters of Credit and security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e) Upon written notification by the Owner's agent, certifying that all required works for which the Letter of Credit was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owner's obligations under this Agreement have been completed, the Township will return said Letter of Credit. f) If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or deposits, then the Township shall give, by registered mail, twenty -one (21) day's notice, its intent to draw down on the security or deposit. 6. COMPLIANCE Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the 6 Page 278 of 285 151) A By -Law to execute a Site Plan Agreement with Tray... Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 427 of the Municipal Act, 2009, S.O. 2001, c. 25, as amended. 7. CO- OPERATION The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. 8. BINDING EFFECT This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the parties hereto, and upon the lands described in Schedule "A ", attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. 9. SEVERABILITY OF CLAUSES Should any section, subsection, clause, paragraph, or provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. 10. SAVE HARMLESS The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants or sub - contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents or sub - contractors. IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized in that behalf. Page 279 of 285 151) A By -Law to execute a Site Plan Agreement with Tray... SIGNED, SEALED AND DELIVERED ) Travel Rite Property Corp. 1 1 1_ Name: David McKee Title: President I have the ability to bind the Corporation ) The Corporation of the Township of Oro - Medonte ) per: 1 i H.S. Hughes, Mayor ) 1 ) J. Douglas Irwin, Clerk Page 280 of 285 151) A By -Law to execute a Site Plan Agreement with Tray... SCHEDULE "A" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and Travel Rite Property Corp. LEGAL DESCRIPTION OF LANDS PT RDAL BTN LTS A & 11 CON 2 ORO AS CLOSED BY BYLAW OR018994; PT LT 11 CONC 2 EPR ORO AS IN RO12128638; S/T R0487177; ORO- MEDONTE. PIN 58544- 0032(LT) Roll# 4346 - 010 - 001 -15600 TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE Page 281 of 285 151) A By -Law to execute a Site Plan Agreement with Tray... SCHEDULE "B" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and Travel Rite Property Corp. SITE PLAN Site Plan Drawings are not in a registerable form and are available from the Township of Oro - Medonte. Drawings approved by the Township include the following: 1. Site Plan Dwg 2 -A100 prepared by Gerrits Engineering dated April 10, 2013 2. Notes & Details Dwg ND -1 prepared by Gerrits Engineering dated April 10, 2013 3. Site Grading & Site Servicing Plan Dwg SG-1 prepared by Gerrits Engineering dated April 10, 2013 4. Pre - Development Stormwater Management Plan Dwg STM -1 prepared by Gerrits Engineering dated April 10, 2013 5. Post - Development Stormwater Management Plan Dwg STM -2 prepared by Gerrits Engineering dated April 10, 2013 6. Erosion Control Plan Dwg EP -1 prepared by Gerrits Engineering dated April 10, 2013 7. Site Servicing Brief prepared by Gerrits Engineering dated March 2013 8. Natural Hazards Study prepared by Gerrits Engineering dated February 2013 including drawings FMA and NH -1 stamped and dated April 17, 2013 to Page 282 of 285 151) A By -Law to execute a Site Plan Agreement with Tray... SCHEDULE "C" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and Travel Rite Property Corp. DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. The consideration for all conveyances shall be the sum of Two Dollars ($2.00) and the cost of preparation, execution and registration thereof, shall be borne by the Owner. All documents to be registered shall be prior approved by the solicitor for the Township. The following land and easement shall be conveyed: 1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP N/A 2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP NIA Page 283 of 285 151) A By -Law to execute a Site Plan Agreement with Tray... SCHEDULE "D" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and Travel -Rite Property Corp. ITEMIZED ESTIMATE OF COST OF CONSTRUCTION 1. ITEMIZE CONSTRUCTION ESTIMATE AMOUNT BUDGET FOR RE- CONSTRUCTION ASPHALT PAVING 75mm HL40.P.S.S, APPROX4450m2 L.S 1 $52,500.00 $52,500.00 PULVERIZE AND RE -GRADE L.S 1 $9,500.00 $9,500.00 EARTH WORKS (APPROX 2500m3) L.S 1 $20,000.00 $20,000.00 ADDITIONAL (APPROX 1600 tonne) L.S 1 $19,000.00 $19,000.00 GRAVELS ARMOUR STONEWALL (1.2m HIGH) L.S 1 $34,000.00 $34,000.00 FIRE STORAGE TANKS L.S 1 $45,000.00 $45,000.00 EXTERIOR DRY HYDRANT L.S 1 $12,000.00 $12,000.00 TOTAL EXTERIOR WORK L.S $192,000.00 2. LETTERS OF CREDIT AMOUNT Letter of Credit to be provided by the Owner $ 192,000 to ensure completion of all works required under the terms of this Agreement, as noted in Section 5 herein. 12 Page 284 of 285 18a) Being a By -Law to Confirm the Proceedings of the Co... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2013 -051 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, April 24, 2013 WHEREAS Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By -Law, unless the municipality is specifically authorized to do otherwise; AND WHEREAS The Council of The Corporation of the Township of Oro - Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By -Law; NOW THEREFORE the Council of The Corporation of the Township of Oro - Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, April 24, 2013, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro - Medonte. 3. That the Mayor /Chair and Clerk /Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by -law shall come into force and take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 24TH DAY OF APRIL, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 285 of 285