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02 27 2013 Council AgendaPage THE TOWNSHIP OF ORO- MEDONTE y, COUNCIL MEETING AGENDA COUNCIL CHAMBERS Townshipo� Wednesday, February 27, 2013 Prow Heritage, Exciting Future 6:00 p.m. - Closed Session 7:00 p.m. - Open Session 1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION: 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. 3. DISCLOSURE OF PECUNIARY INTEREST: 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Tamara Obee, Manager, Health & Safety, Human Resources, re: Personal matters about an identifiable individual (Transportation Services). d) Robin Dunn, CAO re: Acquisition /disposition of land (Lake Simcoe Regional Airport). e) Robin Dunn, CAO, re: Solicitor - client privilege (Waste Water Servicing). f) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Forrester Road). 5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 6. MINUTES OF COUNCIL AND COMMITTEES: 4 -17 a) Minutes of Council meeting held on Wednesday, February 13, 2013. 18 -26 b) Minutes of Committee of Adjustment meeting held on Thursday, February 21, 2013. 27 -31 c) Minutes of the Human Resources Committee meeting held on Thursday, February 21, 2013. 7. RECOGNITION OF ACHIEVEMENTS: None. 8. PUBLIC MEETINGS: None. Page 1 of 119 Council Meeting Agenda - February 27, 2013. Page 9. DEPUTATIONS: None. 10. REPORTS OF MUNICIPAL OFFICERS: 32 -43 a) Report No. TES2013 -04, Jerry Ball, Director of Transportation and Environmental Services re: Road User & Repair Security Agreements for Solar Farm Developments (Recurrent Energy) Part 2. 44 -55 b) Report No. RC2013 -03, Shawn Binns, Director of Recreation and Community Services re: Leigh Corners Cemetery, Corner of Line 12 North and 15/16 Sideroad East. 56 -96 c) Report No. RC2013 -04, Shawn Binns, Director of Recreation and Community Services re: Line 9 Boat Launch [to be distributed at meeting]. 97 -105 d) Report No. CS2013 -03, Doug Irwin, Director of Corporate Services /Clerk re: Telephone System. 106 e) Doug Irwin, Director of Corporate Services /Clerk re: August 14, 2013 Council Meeting and August 6 -23, 2013 OMB Appeal, Crestwood Park Holdings 2012- OPA -02. 11. REPORTS OF MEMBERS OF COUNCIL: 107 a) Mayor H.S. Hughes, re: Parry Sound Arena Site Visit 108 -110 b) Councillor Coutanche, correspondence re: Warden's Ski Day, March 7, 2013, Mount St. Louis Moonstone. 12. CONSENT AGENDA: 111 -113 a) Announcements of Interest to the Public: 1. 2013 Oro - Medonte Citizen of the Year and Ontario Senior of the Year Awards Nominations, Deadline March 1, 2013. 2. 46th Annual Pitch -In Week, April 21 -27, 2013. 3. County of Simcoe, Solid Waste Management, Public Open House Sessions, March 11 -26, 2013. 114 b) Correspondence dated February 11, 2013 from Melanie Money, Executive Director, Epilepsy Simcoe Country re: Request to Proclaim, March, 2013, "Epilepsy Awareness Month ". Staff Recommendation: Receive, Proclaim and Post on Township's Website. 115 c) Correspondence dated February 8, 2013 from Allison Stuart, Assistant Deputy Minister and Chief, Ministry of Community Safety and Correctional Services re: Completion of Mandatory Emergency Management Program Elements. Staff Recommendation: Receive. Page 2 of 119 Council Meeting Agenda - February 27, 2013. Page 13. COMMUNICATIONS: 116 a) Correspondence dated February 8, 2013 from Janelle Bartosek re: Request for Two Additional Stop Signs for 15/16 Sideroad East and Line 11 North. 117 -118 b) Correspondence dated February 18, 2013 from Peter Galloway re: Impact of Construction of the Midhurst 3 and 4 Solar Generating Projects on Local Road Usage. 14. NOTICE OF MOTIONS: None. 15. BY -LAWS: None. 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17. CLOSED SESSION ITEMS (UNFINISHED ITEMS): 18. CONFIRMATION BY -LAW: 119 a) By -Law No. 2013 -018 Being a by -law to confirm the proceedings of the Council meeting held on Wednesday, February 27, 2013. 19. ADJOURNMENT: a) Motion to Adjourn. Page 3 of 119 6a) Minutes of Council meeting held on Wednesday, Februa... oddi 7o Jrip n >rond Hrrlrq e, Exririwg Frrrirrr Wednesday, February 13, 2013 Present: Mayor H.S. Hughes Councillor Mel Coutanche Councillor Kelly Meyer Councillor Marty Lancaster Councillor John Crawford Councillor Dwight Evans Regrets: Deputy Mayor Ralph Hough THE TOWNSHIP OF ORO- MEDONTE REGULAR COUNCIL MEETING MINUTES Council Chambers TIME: 6:00 p.m. Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Present: Corporate Services /Clerk; Andria Leigh, Director of Development Services; Jerry Ball, Director of Transportation and Environmental Services; Donna Hewitt, Director of Corporate & Strategic Initiatives; Shawn Binns, Director of Recreation and Community Services; Derek Witlib, Manager, Planning Services; Janette Teeter, Deputy Clerk Also Ann Truyens, Robert Pye, Clarence Pye, Judy Smith, W.D. Jackson, S. Present: Craig, D & J. Steed, Ed Rocks, Ed Martin CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. Page 1 of 14 Page 4 of 119 6a) Minutes of Council meeting held on Wednesday, Februa... Council Meeting Minutes — February 13, 2013. 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. C130213 -1 Moved by Lancaster, Seconded by Evans Be it resolved that the agenda for the Council meeting of Wednesday, February 13, 2013 be received and adopted as amended to add: 13c) Correspondence dated February 6, 2013 from Kristen Green, Ministry of Agriculture, Food and Rural Affairs, re: Expression of Interest for the Municipal Infrastructure Investment Initiative (MIII) Capital Program. 3. Ir DISCLOSURE OF PECUNIARY INTEREST: None declared. 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. Motion No. C130213` �'V 16 p.m. to discuss Carried. Carried. Page 2 of 14 Page 5 of 119 6a) Minutes of Council meeting held on Wednesday, Februa... Council Meeting Minutes — February 13, 2013. b) Motion to Rise and Report. Motion No. C130213 -3 Moved by Evans, Seconded by Crawford Be it resolved that we do now Rise at 6:58 p.m. and Recess until 7:00 p.m. at which time we shall Report on the Closed Session Items 4: c) Andria Leigh, Director of Development Services re: Litigation affecting the municipality (OMB Appeal — Crestwood Park Holdings 2012- OPA -02). d) Robin Dunn, CAO, re: Litigation affecting the municipality (Lake Simcoe Aeropark). e) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Transportation Services). Carried The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services. Motion No. C130213 -4 Moved by Crawford, Seconded by Evans Carried d) Robin Dunn, CAO, re: Litigation affecting the municipality (Lake Simcoe Aeropark). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services; Donna Hewitt, Director of Corporate & Strategic Initiatives. Motion No. C130213 -5 Moved by Coutanche, Seconded by Meyer Be it resolved that the confidential correspondence dated February 4 and 5, 2013 re: Litigation affecting the municipality (Lake Simcoe Aeropark) be received. Carried. Page 3of14 Page 6 of 119 6a) Minutes of Council meeting held on Wednesday, Februa... Council Meeting Minutes — February 13, 2013. 2013. Motion No. C130213 -8 Moved by Meyer, Seconded by Coutanche Be it resolved that the draft minutes of the Accessibility Advisory Committee meeting held on Thursday, January 31, 2013 be received. Carried. Page 4 of 14 Page 7 of 119 6a) Minutes of Council meeting held on Wednesday, Februa... Council Meeting Minutes — February 13, 2013. Motion No. C130213 -9 Moved by Meyer, Seconded by Coutanche Be it resolved that the following recommendations be forwarded to the Ministry of Municipal Affairs and Housing for the Public Consultation on Building Code Accessibility Requirements, under the Mayor's signature: Be it resolved 1. That the correspondence dated January 2013 from "Treasured Kids School ", re: Station #3 Tour (Horseshoe Valley) and Fire Safety Presentation be received. 2. And That John Wigle, Fire & Life Safety Educator and Oro - Medonte Firefighters be recognized under the Mayor's signature. Carried. Page 5 of 14 Page 8 of 119 6a) Minutes of Council meeting held on Wednesday, Februa... Council Meeting Minutes — February 13, 2013. 8. PUBLIC MEETINGS: a) Proposed Amendment to the Zoning By -Law, 2012- ZBA -12, 1391 Highway 11 (Fastlane Automotive). Mayor H.S. Hughes called the meeting to order at 7:05 p.m. and explained the public meeting has been called under the authority of the Planning Act, Section 34 and, R.S.O. 1990 c.P.13, to obtain public comment with respect to proposed Amendment to the Zoning By -law, Plan 1156, Lot 1, 51 R- 23751, Part 1 (formerly within Township of Oro), Township of Oro - Medonte. Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on January 23, 2013 and a sign posted on the subject property on the same day. The following correspondence was received at the meeting: Nottawasaga Valley Conservation Authority dated February 5, 2013; Simcoe County District School Board dated January 28, 2013; Ministry of Transportation dated February 1, 2013. Andria Leigh, Director of Development Services, explained the purpose and effect of the proposed amendments. A PowerPoint presentation was presented. The following public persons offered verbal comments with respect to the proposed amendment: None. a v ,. Mayor H.S. Hughes advised that no additional deputations to Council will be permitted with respect to the proposed amendment. A digital recording of the meeting is available for review through the Township's website. i There being no further comments or questions, the meeting adjourned at 7:11 p.m. Be it resolved that the information presented by Mayor Robert Grossi, Town of Georgina, re: Introduction as Chair of Lake Simcoe Region Conservation Authority be received. Carried. Page 6 of 14 Page 9 of 119 6a) Minutes of Council meeting held on Wednesday, Februa... Council Meeting Minutes — February 13, 2013. b) Robert Pye, Manager of Business Services and Corporate Messaging, Ontario Federation of Anglers and Hunters, re: Sunday Gun Hunting and Presentation of Petition. The deputant provided a map to the Clerk. Motion No. C130213 -12 Moved by Lancaster, Seconded by Meyer Motion No. C130213 -14 Moved by Meyer, Seconded by Coutanche Be it resolved that Report No. TES2013 -02, Jerry Ball, Director of Transportation and Environmental Services, re: Municipal Summary and Annual Reports for all Township of Oro - Medonte Drinking Water Systems — January 1 st to December 31 st, 2012, which includes reports for Canterbury, Cedarbrook, Craighurst, Harbourwood, Horseshoe Highlands, Lake Simcoe Regional Airport, Maplewood, Medonte Hills, Robincrest, Shanty Bay, Sugarbush and Warminster Water Systems, be received. Carried. Page 7of14 Page 10 of 119 6a) Minutes of Council meeting held on Wednesday, Februa... Council Meeting Minutes — February 13, 2013. c) Report No. DS2013 -005, Andria Leigh, Director of Development Services, re: Site Plan Agreement 2012- SPA -21, Pt Lot 28, Con 3, Pts 5 & 6, 51 R- 28760, 1753 Ridge Road West, Being all of PIN 58556 -0063 LT (Former Township of Oro) [refer to Items 15a) and b)]. Motion No. C130213 -15 Moved by Evans, Seconded by Crawford Be it resolved 1. That Report No. DS2013 -005, Andria Leigh, Director of Development Services, re: Site Plan Agreement 2012 - SPA -21, Pt Lot 28, Con 3, Pts 5 & 6, 51 R- 28760, 1753 Ridge Road West, Being all of PIN 58556 -0063 LT (Former Township of Oro) be received and adopted. 2. That the Township of Oro - Medonte enters into a Site Plan Agreement with Mohammad Biouckzadeh & Zahra Assadian Biouckzadeh to permit the construction of a one storey single detached dwelling with attached private garage, and boathouse. 3. That the appropriate By -laws for the Site Plan Agreement and to Remove the Holding Provision applying to the lands described as Pt Lot 28, Con 3, 1753 Ridge Road West be brought forward for Council's consideration. 4. And That the applicants be advised of Council's decision under the Director of Development Services' signature. Carried. d) Report No. RC2013 -02, Shawn Binns, Director of Recreation and Community Services, re: Heritage Committee Terms of Reference [refer to Item 15c)]. Motion No. C130213-'C` Moved by Coutanche, Seconded by Meyer Be it resolved 1. That Report No. RC2013 -02, Shawn Binns, Director of Recreation and Community Services, re: Heritage Committee Terms of Reference be received and adopted. 2. That a By -Law to establish the Heritage Committee be brought forward for Council's consideration. 3. And that the Oro - Medonte History Association be advised of Council's decision under the Director of Recreation and Community Services' signature. Carried. Page 8of14 Page 11 of 119 6a) Minutes of Council meeting held on Wednesday, Februa... Council Meeting Minutes — February 13, 2013. 11. REPORTS OF MEMBERS OF COUNCIL: a) Councillors Coutanche and Lancaster, re: Nottawasaga Valley Conservation Authority Appointees and Attendance at Meetings. Motion No. C130213 -17 Moved by Crawford, Seconded by Evans Be it resolved That the information presented by Councillors Coutanche and Lancaster, re: Nottawasaga Valley Conservation Authority Appointees and Attendance at Meetings be received. And Whereas the NVCA requested for two member municipal representation to consider reducing representation to one member in November 2010 And Whereas Council of the Township of Oro - Medonte supported the reduction in municipal representation at the NVCA pursuant to Motion No. C101208 -23 And Whereas not all member municipalities supported the reduction in municipal representation at the NVCA thus creating an imbalance in voting on matters, with the exception of the non - matching levy portion of the budget which has a weighted vote, due to having a one vote per member policy And Whereas Council of the Township of Oro - Medonte discussed its representation at the NVCA at its meeting of January 25, 2012, and did deem it appropriate to appoint a second representative to the NVCA effective immediately And Whereas the discussion at Council's January 25, 2012 meeting, prior to the decision to appoint the second member to the NVCA, articulated Council's expectation that the second member would only attend when the first is not available or when it is deemed that it would be beneficial for Oro - Medonte to exercise its full voting rights on specific agenda items And Whereas the NVCA Board of Directors directed that a motion regarding NVCA request for two member municipal representation to consider reducing representation to one member be forwarded to member municipalities for their input /consideration in February 2012 And Whereas Council of the Township of Oro - Medonte considered the request at its meeting of March 7, 2012, and passed Motion No. C120327 -27, supporting the request, in principle Page 9 of 14 Page 12 of 119 6a) Minutes of Council meeting held on Wednesday, Februa... Council Meeting Minutes — February 13, 2013. And Whereas Council of the Township of Oro - Medonte did appoint members to the NVCA Board for the 2013 -2014 term in November 2012, being Councillors Coutanche and Lancaster, with Deputy Mayor Hough being appointed as an alternate to attend in the absence of the appointed members Now Therefore be it resolved that Councillor Coutanche be the Township's primary representative at the NVCA Board meetings, and that Councillor Lancaster be the Township's second representative at the NVCA Board meetings to attend when the first is not available or when Council deems it beneficial for Oro - Medonte to exercise its full voting rights on specific agenda items And that Deputy Mayor Hough, as an alternate representative, will attend either in the absence of both the primary and secondary representatives, or when Council deems it beneficial for Oro - Medonte to exercise its full voting rights on specific agenda items and either the primary or secondary representative is not able to attend. Page 10 of 14 Page 13 of 119 6a) Minutes of Council meeting held on Wednesday, Februa... Council Meeting Minutes — February 13, 2013. Motion No. C130213 -18 Moved by Meyer, Seconded by Coutanche Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: Be it resolved 1. That the Correspondence dated February 4, 2013 from Nina Bifolchi, Chair and Wayne Wilson, CAO /Secretary- Treasurer, Nottawasaga Valley Conservation Authority, re: NVCA — Municipal Planning Partnership Agreement be received. 2. That staff proceed with discussions regarding a draft agreement for Oro - Medonte. 3. And That staff report back to Council. Carried. Page 11 of 14 Page 14 of 119 6a) Minutes of Council meeting held on Wednesday, Februa... Council Meeting Minutes — February 13, 2013. b) Correspondence dated February 7, 2013 from Giles Gherson, Deputy Minister, Ministry of Consumer Services, re: Ontario Underground Infrastructure Notification System Act, 2012 (formerly Bill 8, Ontario One Call Act, 2011). Motion No. C130213 -20 Moved by Coutanche, Seconded by Meyer 14. NOTICE OF MOTIONS: None. Page 12 of 14 Page 15 of 119 6a) Minutes of Council meeting held on Wednesday, Februa... Council Meeting Minutes — February 13, 2013. 15. BY -LAWS: a) By -Law No. 2013 -015: A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Mohammad Biouckzadeh and Zahra Assadian Biouckzadeh described as lands as follows: PT E PT LOT 28, CON 3 ORO PTS 5 & 6, 51 R28760; S/T & T/W RO 1426330; ORO- MEDONTE, as in 58556 -0063 LT ROLL # 4346- 010 - 007 -21400 TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE. b) By -Law No. 2013 -016: A By -law to remove the Holding symbol On lands described as follows: Pt E Pt Lot 28, Con 3 ORO PTS 5 & 6, 51 R28760; S/T & T/W RO 1426330; ORO- MEDONTE, as in 58556 -0063 LT Roll # 4346- 010 - 007 -21400 Township of Oro - Medonte County of Simcoe Roll # 4346- 010 - 007 - 21400. c) By -Law No. 2013 -017: A By -law to Establish a Heritage Committee (Heritage Committee). Motion No. C130213 -22 Moved by Lancaster, Seconded Be it resolved that By -Laws: by Crawford a) By -Law No. 2013 -015: A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Mohammad Biouckzadeh and Zahra Assadian Biouckzadeh described as lands as follows: PT E PT LOT 28, CON 3 ORO PTS 5 & 6, 51 R28760; S/T & T/W RO 1426330; ORO- MEDONTE, as in 58556 -0063 LT ROLL # 4346- 010 - 007 -21400 TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE. b) By -Law No. 2013 -016: A By -law to remove the Holding symbol On lands described as follows: Pt E Pt Lot 28, Con 3 ORO PTS 5 & 6, 51 R28760; S/T & T/W RO 1426330; ORO- MEDONTE, as in 58556 -0063 LT Roll # 4346- 010 - 007 -21400 Township of Oro - Medonte County of Simcoe Roll # 4346- 010 - 007 - 21400. c) By -Law No. 2013 -017: A By -law to Establish a Heritage Committee (Heritage Committee). be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 13 of 14 Page 16 of 119 6a) Minutes of Council meeting held on Wednesday, Februa... Council Meeting Minutes — February 13, 2013. 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17.CLOSED SESSION ITEMS (UNFINISHED ITEMS): None. 18. CONFIRMATION BY -LAW: a) By -Law No. 2013 -014: Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, February 13, 2013. Motion No. C130213 -23 Moved by Meyer, Seconded by Coutanc a) Motion to Adjourn. Moved by Crawford, Seconded by Lan Be it resolved that we do now adjourn at 8:21 p.m. Mayor, H.S. Hughes Clerk, J. Douglas Irwin Carried. Page 14 of 14 Page 17 of 119 6b) Minutes of Committee of Adjustment meeting held on T... 7ownyhop eif w ilrt)rfd Nrrlrftgo. Frrtriug Frrrurr THE TOWNSHIP OF ORO- MEDONTE COMMITTEE OF ADJUSTMENT MEETING MINUTES Council Chambers Regrets: Larry Tupling Staff present: Andria Leigh, Secretary Treasurer /Director of Development Services; Derek Witlib, Manager, Planning Services; Janette Teeter, Deputy Clerk Andria Leigh, Secretary Treasurer /Director of Development Services, advised the public in attendance at 10:00 a.m. that, as per the Committee's Procedural By -Law, quorum was required by 10:30 a.m. or the meeting would stand adjourned until a next meeting date. r ma 1. OPENING OF MEETING: Scott Macpherson assumed the Chair and called the meeting to order. 2. ADOPTION OF THE AGENDA: a) Motion to Adopt the Agenda. Motion No. CA130221 -1 Moved by Hastings, Seconded by Johnson It is recommended that the agenda for the Committee of Adjustment meeting of Thursday, February 21, 2013 be received and adopted. Carried. Page 1 of 9 Page 18 of 119 6b) Minutes of Committee of Adjustment meeting held on T... Committee of Adjustment Meeting Minutes — February 21, 2013. 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. 4. ADOPTION OF MINUTES: a) Minutes of the Committee of Adjustment meeting held on Thursday, January 24, 2013. Motion No. CA130221 -2 wNk Moved by Johnson, Seconded by Hastings " Carried. Page 2 of 9 Page 19 of 119 6b) Minutes of Committee of Adjustment meeting held on T... Committee of Adjustment Meeting Minutes — February 21, 2013. 5. PUBLIC MEETINGS: a) 2012 -B -35 through 2012 -B -40 (Roger and Heather Kerslake), 3270 Line 10 North Request to consider the creation of six (6) new lots for residential purposes. Josh Morgan, on behalf of the applicant, was present. Motion No. CA130221 -3 Moved by Johnson, Seconded by Hastings At, It is recommended that the Committee of Adjustment grants provisional consent to Applications 2012 -B -35 through 2012 -B -40, for the creation of six (6) new lots for residential purposes, subject to the following conditions: 1. That one copy of a Registered Reference Plan of the subject lands prepared by an Ontario Land Surveyor be submitted to the Committee Secretary- Treasurer; 2. That the applicant's solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; 3. That the deeds be stamped utilizing Form 2, under Section 53(42) of the Planning Act R.S.O. 1990, without qualification. 4. That the conditions stated in the letter from staff for the County of Simcoe, dated February 11, 2013, be completed; 5. That a 3 metre road widening along Line 10 North be transferred to the Township of Oro - Medonte to the satisfaction of the Township's Transportation & Environmental Services Department 6. That the applicant pay $ 2,000.00 for each of the six (6) lots created as cash -in -lieu of a parkland contribution; 7. That the applicant apply for and obtain a rezoning on the subject lands to accurately reflect the land use; 8. That the Township Building Department approve of the site, in writing, for installation of a sub - surface sewage disposal system; 9. That all municipal taxes be paid to the Township of Oro - Medonte; and 10. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. Carried. Page 3 of 9 Page 20 of 119 6b) Minutes of Committee of Adjustment meeting held on T... Committee of Adjustment Meeting Minutes — February 21, 2013. b) 2013 -A -06 (Sandra & Gerard Boyd), 4 Chesnut Lane Request for relief of minimum required for interior side yard. Gerard Boyd, applicant, was present. Motion No. CA130221 -4 Moved by Hastings, Seconded by Johnson It is recommended that the Committee of Adjustment approves Variance Application 2013 -A -06, specifically, to permit a minimum required interior side yard of 2.2 metres, subject to the following conditions: 3. Page 4 of 9 Page 21 of 119 6b) Minutes of Committee of Adjustment meeting held on T... Committee of Adjustment Meeting Minutes — February 21, 2013. c) 2013 -A -07 (Steve Graves), 1479 Line 1 South Request for relief of required rear yard. Correspondence dated February 21, 2013 from Lake Simcoe Region Conservation Authority was distributed to the Committee and staff. Steve Graves, applicant, was present. Rob Suddaby, agent, for owner at 1489 Line 1 South, provided elevation concerns. Motion No. C130221 -5 Moved by Chappell, Seconded by Hastings ;f It is recommended that the Committee of Adjustment approves Variance Application 2013 -A -07, specifically, to permit a minimum required rear yard of 5.1 metres, subject to the following conditions: 1. That, notwithstanding Table B4 of Zoning By -law 97 -95, as amended, the single detached dwelling shall otherwise comply with all other applicable provisions of the Zoning By -law; 2. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by 1) pinning the footing and 2) verifying in writing prior to pouring of the foundation by way of survey /real property report that the proposed single detached dwelling be located no closer to the rear lot line than 5.1 metres; 3. That the single detached dwelling be in conformity with the dimensions as set out on the application and sketches submitted and approved by the Committee; 4. That the applicant supplies the Township with a copy of a Record of Site Condition filed with the Ministry of the Environment for the residential use of the property, prior to obtaining a building permit; 5. That the applicant satisfy the conditions of the Lake Simcoe Region Conservation Authority in their letter dated February 21, 2013 including obtaining the necessary permit; 6. That the applicant obtains approval for a Part 8 Sewage Application from the Township of Oro - Medonte Building Department; 7. That the appropriate zoning certificate and building permit be obtained from the Township's Chief Building Official only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13. Carried. Page 5 of 9 Page 22 of 119 6b) Minutes of Committee of Adjustment meeting held on T... Committee of Adjustment Meeting Minutes — February 21, 2013. d) 2013 -A -08 (South Shore Isabella Estates Inc.), 9733 Highway 12 Request for relief of number of model homes located on land. Greg Barker, on behalf of applicant, was present. Motion No. C130221 -6 Moved by Hastings, Seconded by Johnson It is recommended that the Committee of Adjustment approves Variance Application 2013 -A -08, specifically, to permit the construction of three model homes on separate lots within a proposed plan of subdivision, subject to the following conditions: 1. 2. 3. 4. 6" s Carried Page 6 of 9 Page 23 of 119 6b) Minutes of Committee of Adjustment meeting held on T... Committee of Adjustment Meeting Minutes — February 21, 2013. e) 2013 -A -09 (Andrew Wright), 12 Cook Lane. Request for relief of Section 5.4(d) of Zoning By -Law re: Boathouses. Correspondence dated February 20, 2013 from Nottawasaga Valley Conservation Authority was distributed to the Committee and staff. Correspondence dated February 18, 2013 from Nancy and Bruce Rivoire was distributed to the Committee and staff. The applicant was present and submitted correspondence dated February 21, 2013 to request a deferral. Nancy and Bruce Rivoire provided pictures and comments to the Committee and staff. Page 7 of 9 Page 24 of 119 6b) Minutes of Committee of Adjustment meeting held on T... Committee of Adjustment Meeting Minutes — February 21, 2013. f) 2013 -A -10 (Mina Sanaee), 387 Bass Lake Side Road West Request for relief of maximum height and maximum floor area of accessory building. Brian Goodreid, on behalf of applicant, provided comments, drawings and pictures regarding the application. Motion No. CA130221 -8 Moved by Chappell, Seconded by Johnson It is recommended that the Committee of Adjustment approves Variance Application 2013 -A -10, specifically, to permit a maximum height of an accessory building of 6.0 metres and a maximum floor area of an accessory building of 262 square metres, subject to the following conditions: Page 8 of 9 Page 25 of 119 6b) Minutes of Committee of Adjustment meeting held on T... Committee of Adjustment Meeting Minutes — February 21, 2013. 6. NEW BUSINESS: a) Andria Leigh, Director of Development Services re: Committee of Adjustment Meetings Location Change, June 20 and August 15, 2013 Meetings to be held at Old Town Hall, 833 Line 7 North. Motion No. CA130221 -9 Moved by Hastings, Seconded by Chappell It is recommended that staff update and advertise accordingly for the Committee of Adjustment June 20 and August 15, 2013 meetings to be held at the Old Town Hall, 833 Line 7 North. Carried. 7. NOTICE OF MOTION: None. 8. NEXT MEETING DATE: Thursday, March 21, 2013. 9. ADJOURNMENT: a) Motion to Adjourn. Motion No. CA130221 -10 Moved by Chappell, Seconded by Hastings It is recommended that we do now adjourn at 12:08 p.m. '1W Scott Macpherson, Chair �� N Carried. Andria Leigh, Secretary Treasurer Page 9 of 9 Page 26 of 119 6c) Minutes of the Human Resources Committee meeting hel... THE TOWNSHIP OF ORO- MEDONTE HUMAN RESOURCES COMMITTEE NEUFELD ROOM 7o Jrip n >rond Hrrlrq e, Exriliwg Frrrirrr Thursday, February 21, 2013 TIME: 9:30 a.m. Robin Dunn, Chief Administrative Officer Tom Gazda, Gazda, Houlne Associates Inc. via teleconference 1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION: Councillor Crawford assumed the Chair and called the meeting to order. It is recommended that the agenda for the Human Resources Committee meeting of February 21, 2013 be received and adopted. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. Page 1 of 5 Page 27 of 119 6c) Minutes of the Human Resources Committee meeting hel... Human Resources Committee Minutes — February 21, 2013. 4. MINUTES OF COMMITTEE: a) Minutes of Human Resources Committee meeting held on January 18, 2013. Motion No. HR130221 -2 Moved by Meyer, Seconded by Hughes It is recommended that the minutes of the Human Resources Committee meeting held on January 18, 2013 be adopted as printed and circulate,: Carried. 5. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. Motion No. HR130221 -3 Moved by Hughes, Seconded by Meyer It is recommended that we do now go in Closed Session at 9:35 a.m. to discuss • personal matter affecting an identifiable individual. ;. Carried. b) Motion to Rise and Report' VA%; Moved by Meyer, Seconded by Hughes It is recommended that we do now Rise at 12:10 p.m. and Report on Items 5: c) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Organizational Review & Staffing) [Withdrawn]. d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Corporate Human Resources). e) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance Management). f) Robin Dunn, CAO, re: Personal matters about an identifiable individual (2012 Compensation Report). g) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Succession Planning). Carried. Page 2 of 5 Page 28 of 119 6c) Minutes of the Human Resources Committee meeting hel... Human Resources Committee Minutes — February 21, 2013. Page 3 of 5 Page 29 of 119 6c) Minutes of the Human Resources Committee meeting hel... Human Resources Committee Minutes — February 21, 2013. 6. REPORTS OF MUNICIPAL OFFICERS: None. 7. NOTICE OF MOTIONS: None. Carried Page 4of5 Page 30 of 119 6c) Minutes of the Human Resources Committee meeting hel... Human Resources Committee Minutes— February 21, 2013. 8. ADJOURNMENT: a) Motion to Adjourn. Motion No. HR130221 -10 Moved by Hughes, Seconded by Meyer It is recommended that we do now adjourn at 12:15 p.m. Councillor Crawford, Chair Robin Dunn, CAO Carried. Page 5 of 5 Page 31 of 119 10a) Report No. TES2013 -04, Jerry Ball, Director of Tran... Township of REPORT`''f -�'' _ +� Proud Heritage, Exciting Future Report No. To: Prepared By: TES2013 -04 Council Meeting Lisa McNiven Meeting Date: Subject: Motion # February 27, 2013 Road User & Repair Security Agreements for Solar Farm Developments (Recurrent Roll #: R.M.S. File #: Energy) Part 2 RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. THAT Report No. TES2013 -04 be received and adopted. 2. THAT the Mayor and Clerk be authorized to execute the Road User & Repair Security Agreements for the five Recurrent Energy solar farm locations, substantially in the form provided as Schedule "B ". 3. THAT The Clerk prepares the necessary by -laws. 4. AND THAT the request for the removal of the trees along the frontage of #217 Line 5 North be granted, in exchange for Recurrent Energy donating four (4) Sugar Maple Trees (50mm diameter) to the Township, including costs for planting and a one year warranty. BACKGROUND: Recurrent Energy is developing 5 solar farms within the Township of Oro - Medonte. The company approached Township staff, requesting that the Township enter into Road User & Repair Security Agreements for each of the 5 locations. The locations are as follows: Midhurst 3 — 217 Line 5 North Midhurst 4 — Line 6 North Orillia 1 — 1599 Line 13 North Orillia 2 — 1630 Line 13 North Orillia 3 — 1599 Line 13 North Council Report TES2012 -33, Road User & Repair Security Agreement from the Solar Farm Developer - Recurrent Energy, was brought before Council on December 5, 2012. Concerns were raised regarding the amount of the deposit per project, and the Developer's request for a maximum liability clause. Transportation and Environmental Services Report No. TES2013 -04 February 27, 2013 Page 1 of 3 Page 32 of 119 10a) Report No. TES2013 -04, Jerry Ball, Director of Tran... As a result, Motion C121205 -12 stated that Council would require a $10,000 deposit per project, and that the Developer's proposed maximum liability clause would not be accepted by the Township. The developer has since requested that they be allowed to remove all trees within the right of way along the frontage of their properties that will shade the proposed solar panels. ANALYSIS: I Agreement: Staff contacted the Developer and attached is the Developer's response. (Schedule A) Staff has reviewed the letter, and are comfortable with two of the three developer proposed changes to the Agreement. 1. Security deposit of $10,000 per project 2. Recurrent Energy's involvement in the baseline assessment and involvement in the attribution of any damages to Recurrent Energy, or their contractors. While Staff does not foresee damages being substantial we do not recommend that the $30,000 cap on liability be accepted by the Municipality. Attached is the Agreement that has been drafted by our Township Solicitor. (Schedule B) Tree Removal: At the Midhurst 3 Site, located at #217 Line 5 North, the right of way has twelve (12) Sugar Maple Trees along the frontage. Recurrent Energy requested that they be allowed to remove the sugar maples along the frontage of the property, on the Municipal right of way. They requested the removal because the trees would shade a number of the solar banks. If one of the panels is shaded in a bank of panels — the whole panel shuts down. The Developer marked the trees along Line 5 North that would be required to be removed. Staff received a complaint with regards to the removal of the sugar maple trees — see attached Schedule C. Staff hired Wes Reynolds from Wes' Tree Service to evaluate the sugar maples that Recurrent requested be removed. Wes is an ISA Certified Arborist. Attached is his assessment of the trees, and his recommendation (Schedule D). FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: There are no financial implications as all costs associated with the Road User Agreement will be funded by the Developer. Transportation and Environmental Services February 27, 2013 Report No. TES2013 -04 Page 2 of 3 Page 33 of 119 10a) Report No. TES2013 -04, Jerry Ball, Director of Tran... There are legal implications arising from Wes Reynolds assessment of the Sugar Maples on Line 5 North. The report states that 8 out of the 12 trees need to be removed immediately, as they represent a hazard. Failure to remove the hazards may result in liability to the Municipality should any of the identified trees fall on the roadway. POLICIES /LEGISLATION: Green Energy Act CORPORATE STRATEGIC GOALS: Sustainability Financial Stewardship External Relations CONSULTATIONS: Jerry Ball - Director of Transportation & Environmental Services Jody Johnson - Aird & Berlis Wes Reynolds — Wes' Tree Service ATTACHMENTS: Developer's Response (Schedule A) Road User & Repair Security Agreement (Recurrent Energy), (Schedule B) Complaint (Schedule C) Wes` Tree Service Report (Schedule D) CONCLUSION: The staff recommends that the attached Road User Agreement be signed and executed, and that the trees that represent a hazard be removed as soon as possible. Respectfully submitted: Lisa McNiven Manager of Transportation Services SMT Approval / Comments: I C.A.O. Approval / Comments: Transportation and Environmental Services February 27, 2013 Report No. TES2013 -04 Page 3 of 3 Page 34 of 119 10a) Report No. TES2013 -04, Jerry Ball, Director of Tran... McNiven, Lisa From: Aman Maharaj <Aman.Maharaj @recurrentenergy.com> Sent: January-03 -13 5:45 PM To: Ball, Jerry; McNiven, Lisa Subject: Road user agreement with Recurrent Energy Good afternoon and Happy New Year! We received your revised Road User Agreement and we still have some work to do to get to an agreement that works for us as well. We are willing to increase the deposit to $10,000 as you have requested. We are not willing to accept (1) damage assessed and attributed solely by the Township (2) unlimited liability. It is not reasonable for Recurrent Energy or our contractor to not be part of the assessment of damages and attribution process and for Recurrent Energy to not have a cap on liability. There is no chance of getting an unlimited liability agreement executed. In all other Townships we have a security deposit, a cap on liability and are involved in damages assessment and attribution. The Ministry of Environment requests that we make "reasonable efforts" to enter into a Road User Agreement. Here's what would work for us that we think is very reasonable: 1. Security deposit of $10,000 2. Cap on liability of $30,000 3. Involvement in the baseline assessment (we would pay for the video recording of the current state of the roads) and involvement in the attribution of any damages to Recurrent Energy or our contractors) Just to put this in perspective, we don't have very high construction traffic volume and with the current projects we have almost completed constructing, we have not caused any road damage. Please let me know if this is acceptable. Thank you Aman Aman Maharaj Contracts Associate, Development East Region RECURRENT ENERGY (p) 416.477.3456 (e) aman .maharai @recurrentenergy.com W w W.RECU RRENTEN ERGY.CO Sc+tfibuLs Iq Page 35 of 119 10a) Report No. TES2013 -04, Jerry Ball, Director of Tran... ROAD USER & REPAIR SECURITY AGREEMENT DTHIS AGREEMENT (the "Agreement ") is made as of the_ day of , 2012 (the "Effective Date ") BETWEEN: RE Orillia 1 ULC, an Unlimited Liability Corporation Rformed pursuant to the laws of the Province of Nova Scotia (hereinafter called the "Developer") OF THE FIRST PART AL - and - THE TOWNSHIP OF Oro - Medonte (hereinafter called the "Township ") OF THE SECOND PART FWHEREAS the Developer has entered into a Feed -In Tariff Contract , 2010 (the "Supply Contract") with the Ontario Power Authority for the supply of electricity from a proposed commercial solar energy generating facility (the "Project ") to be located on lands and premises within the Township, which lands and premises are more particularly described in EXHIBIT A attached hereto (the "Property "); IrAND WHEREAS the Township desires to recover certain road repair expenses that may be incurred by virtue of the Project, and the Developer desires to contribute to such reasonable expenses that are attributable to the Project; NOW THEREFORE in consideration of the mutual covenants and agreements contained herein and other good and valuable consideration, the Township and the Developer (the "Parties ") agree with each other as follows: AGREEMENT 1. Township Development Expenses. The Township has informed Developer that, by virtue of the development of the Project by Developer, the Township may incur certain expenses related to road repair, including but not limited to roads and railroad crossings, due to the development of the Project (collectively, the "Township Development Expenses "). 2. Developer Payment Oblieations. The Developer agrees to remit to the Township the amount of TEN THOUSAND CAD ($10,000) (the "Road User's Repair Security"), by way of certified cheque, forthwith upon execution of this Agreement, which amount shall be deposited with the Township to reimburse the cost of any and all damage to the Township roads attributed to the Developer, its contractors or agents. Error! Unknown document property name. Error! Unknown document property name. ScNMt,tLX 13 Page 36 of 119 10a) Report No. TES2013 -04, Jerry Ball, Director of Tran... -2- 3. Together with the Road User's Repair Security, the Developer shall provide the Township with a transportation plan for the Project, which shall include the route that the Developer, its contractors and D agents will be taking to access the Property, with all roads clearly identified and marked on such transportation plan. 4. The Developer shall notify the Township no later than fifteen days prior to the date the Developer, its contractors and agents will begin to access the Property and utilize the route identified in section 3, above. R S. Upon receipt of the Road User's Repair Security and transportation plan, the Township shall conduct a Baseline Assessment of the roads identified as part of the Project site access route. The Township shall, at its own discretion, conduct a survey of all such roads, based on video evidence taken prior to the commencement of Project construction by the Developer, its contractors or agents. The Developer shall pay the Township's costs of conducting video evidence. The Township shall notify the Developer as to the date upon which the video evidence will be collected and the Developer may be in attendance along with Township representatives when the video evidence is collected. 6. The Developer shall notify the Township immediately upon reaching the date on which commercial operation of the Project is attained, within the meaning of the Supply Contract (the "Commercial Operation Date "). Within 90 days of being notified of the Commercial Operation Date, the Township shall complete an inspection of the roads identified as part of the Project site access route and shall note any damages or items which require repair (the "Damages Assessment "). The Township shall notify the Developer as to the date upon which the inspection of the roads described will take place and the Developer may be in attendance along with Township representatives when the inspection of the roads takes place. The Township shall then forthwith notify the Developer of the results of the Damages Assessment. IF 7. If no damages to the roads set out on the route identified in section 3, above, are attributable to the Developer, its contractors or agents, the Road User's Security shall be refunded to the Developer, without interest. 8. If the Township determines that any damages are attributable to the Developer, its contractors or agents, the Township may draw upon the Road User's Security to satisfy the cost of repair of such damages. If the cost to repair such damages, the Township shall carry out, or cause to carry out, the work required to repair such damages. If the cost to repair any damages attributable to the Developer, its contractors or agents are less than $10,000, the Township will process a refund to the Developer no later than thirty (30) days following the calculation by the Township of the total and final cost of the repairs for damages attributable to the Developer, its contractors or agents. If the cost to repair any damages attributable to the Developer, its contractor or agents are more than $10,000, the Township will send an invoice to the Developer for those costs more than $10,000, which invoice the Developer shall pay within thirty (30) days of receipt of such invoice. 9. Dispute Resolution. If the Parties cannot agree as to the any aspect of damage the Township determines is attributable to the roads identified on route set out in section 3, above, either party may commence a mediation proceeding by giving notice in writing to the other party. Once a notice of mediation has been served by either party, the Parties shall work together to choose a mediator with experience in road construction, repair and /or road engineering matters, who shall commence a Error! Unknown document property name Errorl Unknown document property name Page 37 of 119 10a) Report No. TES2013 -04, Jerry Ball, Director of Tran... -3- mediation within thirty (30) days of being appointed by the Parties. If the dispute cannot be settled by mediation, the provisions of the Arbitration Act, 1991, S.O. 2001, c. 17. D10. Expiration Date. If the Commercial Operation Date does not occur within five (5) years of the Effective Date, this Agreement shall terminate and be deemed to be null and void and of no further force or effect and the Township shall return the Road User's Security to the Developer, without interest. 11. Notice. All invoices, notices and communications to the Developer in connection with this RAgreement shall be addressed to: RE Orillia 1 ULC Attention: Mr. Bob Leah 300 California Street, 7th Floor San Francisco, CA 94104 Telephone: 312 - 268 -6851 Facsimile: 416 - 971 -5672 Email: bob.leah @recurrentenergy.com with a copy to: RE Orillia 1 ULC NOffice of the General Counsel 300 California Street, 7th Floor San Francisco, CA 94104 All invoices, notices and communications to the Township in connection with this Agreement shall be Taddressed to: The Township of Oro- Medonte Attention: Chief Building Official 148 Line 7 S Box 100 Oro, Ontario, LOL 2X0 Telephone: 705 - 487 -2171 Facsimile: 705 -487 -0133 With a copy to the attention of the Township Clerk, at the same address and facsimile number Notices sent by facsimile shall be deemed delivered on the day that they are sent by facsimile, with proof of successful facsimile transmission. 12. Amendments. No amendment to this Agreement shall be permitted, except by the written mutual consent of both Parties, and any amendment shall be in writing. 13. Entire Aereement. This Agreement constitutes the entire agreement or understanding between the Parties with respect to the subject matter hereof and supersedes all prior negotiations and Error! Unknown document property name. Error! Unknown document property name, Page 38 of 119 0 F T 10a) Report No. TES2013 -04, Jerry Ball, Director of Tran... -4- documents in relation thereto, and each Party acknowledges that there are no collateral representations or warranties made by either in respect of the subject matter of this Agreement. 14. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, and all of which together shall constitute a single instrument. IN WITNESS WHEREOF this Agreement has been executed by the Parties under seal by their authorized signing officers to be effective as of the date first set out above. THE TOWNSHIP OF Oro - Medonte Per: Name: Harry Hughes, Mayor Title: Per: Name: J. Douglas Irwin Title: Clerk Error! Unknown document property name. Error! Unknown document property name. RE Orillia 1 ULC Per: Name: Title: Witness I have authority to bind the Corporation. Page 39 of 119 10a) Report No. TES2013 -04, Jerry Ball, Director of Tran... - 5 - EXHIBIT A LEGAL DESCRIPTION OF THE PROPERTY D 13406700.4 T Error! Unknown document property name. Error! Unknown document property name. Page 40 of 119 10a) Report No. TES2013 -04, Jerry Ball, Director of Tran... McNiven, Lisa From: Hughes, Harry Sent: February-04 -13 5:34 PM To: PETER.GALLOWAY @forces.gc.ca Cc: . Council; Ball, Jerry, McNiven, Lisa; Leigh, Andria; Dunn, Robin Subject: RE: Maple trees on Line 5 Hello Peter: The Township will require a report from a Township selected Arborist regarding the marked trees. Thanks Mayor Harry Hughes Harry Hughes Mayor Township of Oro - Medonte - - - -- Original Message---- - From: PETE R.GALLOWAY@forces.ec.ca [ mai Ito: PETER. GALLOWAY@forces.gc.ca] Sent: Monday, February 04, 2013 9:14 AM To: Hughes, Harry Subject: Maple trees on Line 5 Harry, On the subject of the maple trees on Line 5 that Recurrent Energy wants taken down, there are seven trees that are keepers without a doubt. There are also a couple of others that could be trimmed up, and they would probably last for another twenty years. But, for sure, those seven maples are definitely healthy and hearty enough that it would be a travesty if any of them were taken down. I thought it was quite telling that there was not one maple tree beyond the proposed entrance location that wasn't marked with a big fluorescent X. Recurrent Energy claims to want to be a "good corporate citizen ", just not when it comes to preserving the maple trees on Line 5. I hope the maples can be saved. Peter Galloway Peter Galloway Contract Inspector Base Construction Engineering CFB Borden P. (705) 424 -1200 Ext 1035 F. (705) 423 -7243 Peter.ga I loway @forces.gc.ca Sc.E4E1At I.E. G Page 41 of 119 10a) Report No. TES2013 -04, Jerry Ball, Director of Tran... Inventory Report January 29, 2013 To Whom It May Concern: The trees in question on Line 5 of Oro- Medonte, are all 'stressed" at some level. Like most of the roads in Oro - Medonte, Line 5 has been widened and paved in the last few years. This kind of event is a text book example of a stressor that can take years to display fully. If a solar installation goes in on the adjacent property, the next issue will be the stress of construction. The next step for construction would be to strip all of the topsoil off. Sugar Maples keep 90% of their fine feeder roots in the top 4 -5 inches of soil. This will be a major stressor. Next they would put down an aggregate and pack it. Further stressing the trees. The last proposal is to build a landscape berm along the roadside to hide the solar farm. This major grade change would be the final nail is the coffin. Open grown Sugar Maples like these can have feeder roots stretching out one and half to two times the diameter of the drip line. This kind of excavation on this site would seriously injure the root systems. Out of the 12 trees inventoried, two were good specimens, free of major defects, and showed promise for long term viability. In my opinion, these trees would not remain viable through the construction process. It may take five to six years for the trees to fully succumb to their injuries, but it would be inevitable. In all municipalities that have private tree protection by -laws, there are provisions in place to replant when a tree is removed. It would be my recommendation that the solar farm be responsible to supply and install new trees on Township property, perhaps in local parks. Sugar Maple saplings can be procured from a Local "Not- For- Profit" organization "Maple Trees Forever" at minimal expense. Wes Reynolds Owner — Wes' Tree Service ISA Certified Arborist ON -0946A ISA Certified Tree Worker /Climber Specialist ON- 0946 -AT S GNP L I� Page 42 of 119 10a) Report No. TES2013 -04, Jerry Ball, Director of Tran... WES' TREE SERVICE Township of Oro - Medonte 148 Line 7 South, Oro, ON LOL 2X0 Attention: To Whom It May Concern 1 184 15/16 Sideroad East, RR2 Hawkestone, Ontario, LOL ITO Phone: 705.487.9976 Toll Free: 1.877.928.TREE (8733) E -Mail: trees @westreeservice.com Web: www.westreeservice.com Inventory Report January 29, 2013 Location: Line 5, north of Hwy 11, starting inventory closest to the Hwy, working north. Oro- Medonte. € Tag 0 Description 001 Sugar Maple - Major state of decline, all brush on the east side of the tree is dead, the canopy is half dead, major bark cankers, displaying Ganoderma applanatum species fungus, which only grows in dead tissue. Included bark in the main union (included bark is a poorly formed branch union, structurally unstable). This tree is not viable. 002 Sugar Maple - 80% dead, sucker growth near the base of the tree on the east side that will still be in leaf in the spring, 80% conductive tissues already dead, 60% of the tree has already fallen off, upper part of tree dead, perforated with holes from Woodpeckers. Hazardous tree requires removal. 003 Sugar Maple - More than 50% of the east side of this tree has already fallen off, main stem displaying Ganoderma applanatum species fungus, huge amount of white rot on roughly 90% of this tree, the only portion of the tree that will likely be in leaf in E spring is leaning over the road and when the tree fails it will fall onto Line 5. This tree is an immediate hazard and should be removed. 004 Large Sugar Maple— This tree appears to be healthy, growth on back limb holds 50% of the canopy. The main branch union has included bark which in the past has held water causing a large frost crack as seasons change. The crack is open and weeping, therefore this easterly side of the tree is at risk of tearing off. This tree does not pose an immediate hazard, but may fail during a major weather event ie. Ice storm, high winds. _ 005 Sugar Maple 100% dead, 15 ft standing log. Ready for removal. 006 Large Sugar Maple — This tree has buds on 90% of canopy, centre leader of tree is dead and rotted away, huge cavity in main union and an adjacentfrost crack which runs full length of the stem to the ground, with the large a pocket of decay in the main union. This tree is deemed a hazard and should be removed. 007 Sugar Maple — 100% dead, should be removed. 008 Large Sugar Maple — This tree does have some big dead branches in the canopy, which is normal with a tree of its size and age under these growing conditions. Tree has no cavities, cankers or fungus. The branch unions are of regular shape, this tree is sound. This tree shows promise for long term viability. 009 Large Sugar Maple —This tree has good bud display on entire canopy, one small lateral branch over the road with a cavity in it, however the tree is healthy. Shows promise for long term viability. 010 Large Sugar Maple — This tree has bud on 100% of canopy, main issue with this particular tree is in the main union. There is a large cavity where a limb tore off years ago. The west leader of the tree has 40% holding wood. If you stand on the north side and look up at the main union there is significant decay, you can see right through the tree. This tree posses an immediate hazard when it comes down it will land ri ht across Line 5. Should be removed immediately. j 011 Sugar Maple — This tree is missing it's top central portion. Major centre leader has broken out and decay has entered from the middle of the tree. Has enough decay that raspberry canes are growing within. Ganoderma applanatum species fungus is on the east side of the tree in the main union, 50% of the top will end up coming down across Line 5. Tree is hazardous and should be removed. 012 (last tree in inventory located north of residence at 265 Line 5 North) Sugar Maple - Tree has bud on 75% of canopy, displaying major signs of root stress, the top portion of the canopy has died { back and major sucker growth protruding. Lateral crack in the lower limbs sagging towards ground, displaying aftermath of a multi- stemed tree with included bark that has sustained 100s of seasons outside, frost cracks in most of the major branch unions, calluses with rehealing in most of the unions. This tree doesn't impose any immediate hazard, however it does not show any signs of longevity. Is not a viable specimen to keep. Thank you for choosing Wes' Tree Service for your project. Page 43 of 119 10b) Report No. RC2013 -03, Shawn Binns, Director of Recr... Za Township of REPORT�� Proud Heritage, Exciting Future Report No. To: Prepared By: Council Shawn Binns, Director of RC 2013 -03 Recreation and Community Services and Janette Teeter, Deputy Clerk Meeting Date: Subject: Motion # February 27, 2013 Leigh Corners Cemetery, Corner of Line 12 North and 15/16 Sideroad East Roll #: R.M.S. File #: S09 043857 v -001 RECOMMENDATION(S): Requires Action O For Information Only It is recommended that: 1. Report RC2013 -03 be received and adopted; 2. That staff undertake the land transfer process; 3. That staff prepare the appropriate Bylaws for Township owned cemeteries including Leigh Corners; 4. That the Leigh Corners Cemetery be classified as inactive; 5. That staff liaise with the Leigh's Corners Volunteer Cemetery Board for a sign /plaque be erected facing Line 12 North; 6. That staff liaise with the Leigh's Corners Volunteer Cemetery Board /Ministry of Consumer Services in order for the Township to take ownership and responsibility of the Leigh Corners Cemetery 7. That Township staff commence grounds maintenance for the Leigh Corners Cemetery in the Spring of 2013; 8. That staff be authorized to proceed with any repairs to address significant inherent risks associated with the property; 9. And That Ruth Fountain be advised of Council's decision under the Director of Recreation and Community Services' signature. BACKGROUND: At the November 14, 2012 Council meeting, Ruth Fountain (on behalf of concerned citizens), presented a deputation requesting that the Township assume maintenance and responsibility for the Leigh Corners Cemetery. Accordingly, Council referred the matter to staff for a report. Recreation and Community Services Report No. RC2013 -03 February 27, 2013 Page 1 of 9 Page 44 of 119 10b) Report No. RC2013 -03, Shawn Binns, Director of Recr... The purpose of this report is to outline the Municipality's legislated responsibilities under the Funeral, Burial and Cremation Services Act, 2002 and to review the implications and considerations associated with this request and the management of the Township's twenty documented cemeteries. ANALYSIS: Municipality's Obligations and Requirements under the Funeral, Burial and Cremation Services Act, 2002 (FBCSA) The FBCSA establishes the regulatory framework for most of the bereavement sector. It sets in place a regulatory framework for cemeteries, funeral establishments, transfer services, crematoriums and staff employed by these businesses. Examples of cemetery owners may be municipalities, religious organizations, trustees /boards, sole owners and corporations. Accordingly, municipalities are responsible for cemeteries they own. The following information outlines the obligations for cemeteries that are Neglected or Abandoned: Neglected Cemeteries Per Section 170 of the FBCSA O.Reg. 30/11, a local municipality may order a cemetery operator who does not keep the cemetery in good order and repair to restore it to good order and repair within a reasonable time specified in the order. If the cemetery operator does not restore the cemetery as specified in the order, the local municipality may have the required work done and may recover the costs from the cemetery operator. The cemetery operator may appeal the order to the registrar within 15 days of being served with it, by sending a written request to the registrar and providing a copy of the request to the local municipality. On receiving the request, the registrar shall invite submissions from the cemetery operator and the local municipality and shall make all other inquiries that are appropriate in the circumstances. On the appeal, the registrar may confirm the local municipality's order; reverse the local municipality's order; or substitute his or her order for that of the local municipality. Abandoned Cemeteries Per Section 101.1 of the FBCSA, an application to declare a cemetery abandoned may be made to a judge of the District Court if the owner of the cemetery: 1. Cannot be found or is unknown; 2. Is unable to maintain it; 3. Is not a licensed operator and there is no licensed operator. Recreation and Community Services February 27, 2013 Report No. RC2013 -03 Page 2 of 9 Page 45 of 119 10b) Report No. RC2013 -03, Shawn Binns, Director of Recr... An application to declare a cemetery abandoned may be made by the owner /operator of the cemetery; the local municipality; the Registrar; or the Crown. When an application is made to declare a cemetery abandoned, the local municipality shall be responsible for the costs of the application and the maintenance of the cemetery until the application is disposed of. If the application is deemed to be unjust the Municipality may seek financial restitution from the applicant. For example, a local congregation of a church would likely not be able to declare a cemetery abandoned if its overarching organization has the financial ability to maintain and manage the site. Cemetery boards are also required to maintain care and maintenance funds to assist in ensuring financial sustainability. In this case The following outlines some of the application costs which are the responsibility the municipality unless a judge rules otherwise (as noted above): 1. A copy of the plan of survey completed and; 2. The following Notice requirements: a) at the entrance to the cemetery until the Registrar makes an Order or refuses to grant the application; b) in The Ontario Gazette; c) once a week for two consecutive weeks in a local newspaper; d) to each interment and scattering rights holder; e) the local municipal heritage committee under the Ontario Heritage Act; f) The Archives, the Ontario Historical Society, the Ontario Archaeological Society and the Ontario Genealogical Society; and the g) Minister responsible for the administration of the Ontario Heritage Act. A judge, upon being satisfied that there is a basis for the application, shall, by order, declare the cemetery to be abandoned. When the declaration is registered in the land registry office, the municipality is responsible and becomes the owner with all the rights and obligations including the assets, funds and trust accounts that the previous owner had. Leigh Corners Cemetery Board/Group Volunteers In January, 2013, staff met with Ruth /Jack Fountain and Kevin Moore to obtain further information with respect to the cemetery and the group that now maintains the cemetery. The group identified four primary concerns, specifically; land ownership, risk exposure and associated liability to volunteers, financial sustainability, and ability to maintain the cemetery. Ownership of Leigh Corners Cemetery The Leigh Corners Cemetery is located at Line 12 North and 15/16 Sideroad East and is an approximate area of .63 acres. An aerial view is attached as Attachment #2. Staff has been in contact with Shirley Partridge who has subsequently met with staff at the Registry Office. Recreation and Community Services Report No. RC2013 -03 February 27, 2013 Page 3 of 9 Page 46 of 119 10b) Report No. RC2013 -03, Shawn Binns, Director of Recr... It has been confirmed that there was never a deed registered on title for the cemetery which was located at the north east corner of the lot. Plan 51 R -17974 (attached as Attachment #3) was registered in 1988 also shows "cemetery" land but is not identified as a Part on the Plan. When Teranet automated this area, a PIN number was assigned to the north east corner. This PIN number was for both the north -east corner (dwelling now owned by a resident) and the cemetery land. Accordingly, the Register Office must separate the registry PIN for the cemetery lands and load the prior deed and, when ownership is confirmed, a release of interest would be required. A reference plan will also be required. A suggestion from the Registry Office is the Township could consider registering a by -law to acquire the lands and then register a deed from the Township to itself to establish ownership. A "Request to Convert" would then be registered to convert a Registry PIN to a Land Titles PIN. Risk Exposure A group of area residents, over the years, have cared for the cemetery and the grass is cut by people volunteering their time and equipment. The Group has expressed concern that there is no insurance coverage in the event of an accident. There is also no affiliation with any larger umbrella religious organization to provide such coverage. By way of affiliation as a "registered" board of cemetery the groups is concerned of public liability. A review by Sanderson has noted that a number of the stones and monuments are in a state of repair that may pose a risk to the public. With the current snow cover a detailed risk assessment could not be undertaken. Financial Status The financial status of the cemetery has been reviewed with the group to determine whether they have any care and maintenance trust funds or operating funds. The cemetery has a very small care and maintenance trust fund of approximately $1,200.00 that is currently being held by the Ontario Public Guardian and Trustee (OPGT). The only revenue stream for the group has been approximately $30 which it earns in interest. The Group also confirmed there is one other bank account with a small balance of approximately $600. Maintenance The Group is requesting the grounds be maintained, i.e., grass cut and trimmed, tree maintenance, and stones maintained as required. This base level of service is provided at the cemeteries currently owned and maintained by the municipality. Recreation and Community Services February 27, 2013 Report No. RC2013 -03 Page 4 of 9 Page 47 of 119 10b) Report No. RC2013 -03, Shawn Binns, Director of Recr... Sanderson Monuments in Orillia were contacted for an overview and explanation of cemetery services they are able to provide under contract. It was confirmed they perform different levels of work for cemetery owners and do so for many several municipalities. They conducted a site visit and estimated a grass cutting quote of $150.00 per cut. It was explained that older stones may need repair and the joints /seal /pins, over time, dry and crack; thus creating a safety hazard. It was noted some of the stones were in "rough shape" and estimated a cost of $3,000 to eliminate any immediate hazards. The cemetery site was included in the 2013 -2016 Parks Turf Maintenance Tender which resulted in an approximate cost of $30 per cut or approximately $400 per season. Considerations /Implications Township of Oro - Medonte Cemetery Summary The Township currently owns 4 (four) cemeteries that are classified as inactive. An inactive cemetery is one in which internment rights are no longer being sold, however exiting rights are honored. An active cemetery conducts burials and /or sells interment rights. The following information are excerpts taken from the Ontario Ministry of Consumer Services' website and relates to cemeteries within the geographical boundaries of Oro - Medonte (corresponding map attached as Attachment #1): No. Cemetery Name Operator's Name/ Cemetery Location Status Township of Oro - Medonte 1 Abandoned Cemetery Lot 10, Concession 6 (Oro) Inactive [Old Barrie Road West, between Line 5 and 6 North] African Episcopal Township of Oro - Medonte 2 Church Cemetery Lot 11, Concession 4 (Oro) Inactive [1645 Line 3 North] Edgar United Church Cemetery Edgar United Church Cemetery Board 3 (Bethesda Lot 10, Concession 3 (Oro) Active Congregational [1562 Old Barrie Road West] Church Cemetery) 4 Esson Presbyterian Esson Presbyterian Cemetery Board Active Cemetery Lot 10, Concession 11 (Oro) [1430 Old Barrie Road East] Recreation and Community Services February 27, 2013 Report No. RC2013 -03 Page 5 of 9 Page 48 of 119 10b) Report No. RC2013 -03, Shawn Binns, Director of Recr... Recreation and Community Services Report No. RC2013 -03 February 27, 2013 Page 6 of 9 Page 49 of 119 Guthrie United Church 5 Guthrie Cemetery Lot 20, Concession 5 (Oro) Active [59 Line 4 North] Hobart Church Cemetery Board 6 Hobart Cemetery Lot 9, Concession 6 (Medonte) Active [4590 Line 6 North] Knox Presbyterian Church Cemetery of 7 Knox Presbyterian Craighurst Active (Craighurst) Cemetery Lot 42, Concession 1 (Medonte) [3491 Penetan uishene Road Knox Presbyterian Knox Presbyterian Cemetery Board 8 Cemetery Lot 10, Concession 9 (Oro) Active [1604 Old Barrie Road East] Leigh Corners Cemetery Board 9 Leigh Corners Lot 16, Concession 12 (Oro) Active Cemetery [corner of Line 12 North and 15/16 Sideroad East] 10 Moon Private Township of Oro - Medonte Inactive Cemetery Lot 15, Concession 9 (Medonte) Mount St. Louis Mount St. Louis Parish 11 Roman Catholic Lot 10, Concession 4 (Medonte) Active Cemetery [823 Mount Saint Louis Rd West] Edgar (Methodist) United Cemetery Board 12 Old Methodist Edgar Lot 11, Concession 5 (Oro) Active United Cemetery Old Barrie Road West, Oro - Medonte 700 m east of line 4 North Oro Station United Oro Station United Church Cemetery 13 Church Cemetery Lot 25, Concession 6 (Oro) Active (Little Brick Church ) 402 Ridge Road West Township of Oro - Medonte 14 Rugby Cemetery Lot 11, Concession 12 (Oro) Inactive [70 m west of Line 12 North, South Side] St. George's St. George's Fairvalley Cemetery Board 15 Fairvalley Cemetery Lot 10, Concession 11 (Medonte) Active [66 Fair Valley Church Road St. John's Anglican St. John's Anglican Church 16 Cemetery Lot 40, Concession 1 (Oro) Active [3191 Penetan uishene Road] St. Mark's Anglican Anglican Synod of Toronto 17 Cemetery Lot 15, Concession 11 (Oro) Active [792 Line 11 North] St. Thomas Anglican St. Thomas Anglican Church 18 (Shanty Bay) Lot 1 -2 (Oro) Active Cemetery [28 Church Street] Recreation and Community Services Report No. RC2013 -03 February 27, 2013 Page 6 of 9 Page 49 of 119 10b) Report No. RC2013 -03, Shawn Binns, Director of Recr... The majority of the Township's remaining cemeteries are under the ownership and management of religious organizations who currently have the financial ways and means to adequately maintain and manage the properties in accordance with FBCSA regulations and standards. However, it should be noted that there has been a general trend in decline in participation in many religious organizations and a corresponding challenge of maintaining financial stability which will likely result in additional cemeteries being "abandoned" in the future. By -Laws It was noted there are currently no by -laws on file for this cemetery and, at some point, would require adoption and filed with the Ministry. The Township may adopt by -laws that pertain to the individual operation provided the process is followed required by the FBCSA and Regulations with regard to Notice requirements. There is "no standard sets" of by -laws that pertain to the activities of every cemetery in Ontario. Each cemetery operation is unique and requires specific by -laws to reflect its uniqueness, e.g., hours of operation. If the Township assumes ownership of the cemetery, this type of by -law is required. The Ministry indicated this can be done after the transfer. The Township of Oro, in 1972, passed a by -law regarding the Maintenance, Management, Regulating, Control and Taking over of the Abandoned, Rugby and African Episcopal Church Cemeteries. Land Ownership As previously mentioned there is no current register owner associated with this land and by definition the cemetery property is abandoned although it has been cared for by a group of dedicated citizens. The land ownership needs to be addressed and the only viable solution is for the municipality to assume ownership. In this case the Ministry has identified that the abandonment process need not be followed. In lieu it would require proof of land ownership following the land transfer. Options Depending on the circumstances there are options to deal with cemeteries on the verge of neglect or abandonment, for example, a municipality may elect to partner with an active cemetery board in the maintenance or management of the site, it may provide the cemetery board with technical assistance, or a combination thereof. In reviewing the options for this particular request the volunteer group has identified that if required they could continue to maintain the site using their volunteer resources until the site was officially transferred to the municipality. This however continues to exposes Recreation and Community Services February 27, 2013 Report No. RC2013 -03 Page 7 of 9 Page 50 of 119 Janice Anderson 19 Valley View Cemetery Lot 7, Concession 13 (Oro) Inactive [1630 Line 13 North] West Oro Baptist West Oro Baptist Church Cemetery Board 20 Church Cemetery Lot 5, Concession 5 (Oro) Active [1058 Bass Lake Sideroad West] The majority of the Township's remaining cemeteries are under the ownership and management of religious organizations who currently have the financial ways and means to adequately maintain and manage the properties in accordance with FBCSA regulations and standards. However, it should be noted that there has been a general trend in decline in participation in many religious organizations and a corresponding challenge of maintaining financial stability which will likely result in additional cemeteries being "abandoned" in the future. By -Laws It was noted there are currently no by -laws on file for this cemetery and, at some point, would require adoption and filed with the Ministry. The Township may adopt by -laws that pertain to the individual operation provided the process is followed required by the FBCSA and Regulations with regard to Notice requirements. There is "no standard sets" of by -laws that pertain to the activities of every cemetery in Ontario. Each cemetery operation is unique and requires specific by -laws to reflect its uniqueness, e.g., hours of operation. If the Township assumes ownership of the cemetery, this type of by -law is required. The Ministry indicated this can be done after the transfer. The Township of Oro, in 1972, passed a by -law regarding the Maintenance, Management, Regulating, Control and Taking over of the Abandoned, Rugby and African Episcopal Church Cemeteries. Land Ownership As previously mentioned there is no current register owner associated with this land and by definition the cemetery property is abandoned although it has been cared for by a group of dedicated citizens. The land ownership needs to be addressed and the only viable solution is for the municipality to assume ownership. In this case the Ministry has identified that the abandonment process need not be followed. In lieu it would require proof of land ownership following the land transfer. Options Depending on the circumstances there are options to deal with cemeteries on the verge of neglect or abandonment, for example, a municipality may elect to partner with an active cemetery board in the maintenance or management of the site, it may provide the cemetery board with technical assistance, or a combination thereof. In reviewing the options for this particular request the volunteer group has identified that if required they could continue to maintain the site using their volunteer resources until the site was officially transferred to the municipality. This however continues to exposes Recreation and Community Services February 27, 2013 Report No. RC2013 -03 Page 7 of 9 Page 50 of 119 10b) Report No. RC2013 -03, Shawn Binns, Director of Recr... these volunteers to risk and liability and exposes the Township to the same upon transfer of ownership. Staff have received written confirmation from the Ministry that there are no compliance issues with this cemetery; the annual reports are up to date, except for the 2012 report which is not due until the end of March, 2013. In transfer of responsibility the municipality is entitled to have the land conveyed to it and any assets of the cemetery. The group has confirmed that the care and maintenance fund and the bank account balance would be transferred to the Township. As noted previously, the funds can remain with the OPGT, if Council wishes, or transferred into a municipal trust fund. It should be noted that under the regulations the principal balance of this fund cannot be withdrawn leaving only annual interest for care and maintenance. As well, there is no actual proof that the sketched plot outline is correct or whether there are additional burials with no tombstones /records. As previously mentioned, the records of the cemetery board indicate there is one known exiting right outstanding. It would be recommended that the responsibility to perform this internment be contracted to a firm such as Sanderson Monument who specialize in this area. The estimated cost to perform this service is $500. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: The Township would incur all the costs associated, and outlined, in the Ministry's Abandonment Application process as well as the costs outlined in the Sign /Plaque, Ownership, Financial Status and Maintenance headings noted above. To date, the title search fees have totalled $99.44. The Township internally manages, as needed, the maintenance for the "Rugby Cemetery" and the "Abandoned Cemetery". Historically, the successful contractor, through the tender process, maintains the grass at the Moon Private Cemetery and African Episcopal Church Cemetery at a Unit Price per cut. The approximate annual to cost maintain this site is $400 annually. An expense of $3000 is estimated to address the immediate risk concerns with grave stones. It would be recommended that the $600 remaining in the bank account be used to purchase a sign for this site. The cost of the land transfer component is expected to be in the areas of $2,000.00 POLICIES /LEGISLATION: • Funeral, Burial and Cremation Services Act, 2002. • Funeral, Burial and Cremation Services Act, 2002, Ontario Regulation 30111 Recreation and Community Services Report No. RC2013 -03 February 27, 2013 Page 8 of 9 Page 51 of 119 10b) Report No. RC2013 -03, Shawn Binns, Director of Recr... CORPORATE STRATEGIC GOALS: • Service Excellence • External Relations CONSULTATIONS: • Ruth Fountain, Kevin Moore on behalf of Leigh Corners Cemetery Board • Ministry of Consumer Services • Paul Gravelle, Director of Finance/Treasurer /Deputy CAO • Shirley Partridge Registry Services • Township of Springwater ATTACHMENTS: • Attachment 1 — Map of cemeteries within the geographical boundaries of Oro - Medonte. • Attachment 2 — Map of Leigh Corners Cemetery located at Line 12 North and 15/16 Sideroad East. • Attachment 3 — Copy of Plan 51 R- 17974. CONCLUSION: With no official owner of the Leigh Corner Cemetery and the inability for the volunteer board of management to manage the site, the Township is legislatively required to assume ownership and responsibility under the FBCSA. Further, the Township must establish bylaws to regulate the management of Township owned cemeteries including the Leigh Cemetery. It is anticipated that the costs associated with the transfer would be manageable within the approved 2013 operating budget. Respectfully submitted: Shawn Binns Janette Teeter Director of Recreation and Community Services Deputy Clerk C.A.O. Approval / Comments: Recreation and Community Services February 27, 2013 Report No. RC2013 -03 Page 9 of 9 Page 52 of 119 10b) Report No. RC2013 -03, Shawn Binns, Director of Recr... Page 53 of 119 Township of Oro - Medonte Cemetery Listing VNSEV _ I • - �}���� f I I I I t t II 15 i �s£ N I 1 � 2 I 1 I _ -- - -.. —. 19 I °, °RaRR,E 3 2 12 1 8 4 401d 6a11leRd s 17 9 5 Fii9bi�• 13 18 No. Cemetery Name LEGEND No. Cemetery Name 1 Abandoned Cemetery 11 Mount St. Louis Roman Catholic Cemetery 2 African Episcopal Chxrch Cemetery 12 Old Methodist Edgar United Cemetery 3 Edgar United Church Cemetery 13 Oro Station United Church Cemetery 4 Esson Presbyterian Cemetery 14 Rugby Cemetery 5 Guthrie Cemetery 15 St George's Fairvalley Cemetery 6 Hobart Cemetery 16 St John's Anglican Cemetery 7 Krox Presbyterian (Craighrrst)Cemetery 17 StMarKs Anglican Cemetery 8 Knox Presbyterian Cemetery 18 St Thomas Anglican (Shanty Bay) Cemetery 9 Leigh Corners Cemetery 19 Valley View Cemetery 10 Moon Private Cemetery 20 West Oro Baptist Church Cemetery OActive Cemetery 0 Inactive Cemetery Page 53 of 119 !y c0 CD O h 9 Leigh Corners Cemetery corner of Line 12 North and 15/16 Sideroad East A%An :% 04• Highway Aerial Photos flown in the spring of 2012 Major Road Ramp Local Road —V Unassumed and Seasonal Road This map, either in whole or In part, may not be reproduced without the written authority from O The Corporation of the County of Simcoe. 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AN �R£^ t tM -ii •Sip£.gL.. 8>lFF N A r -7a y9 Six. -W utt NL Ali r7riCc 9, Olaq rZ .Alin !3 5EPTEPiL'�4 s..3r75 ATTACHED 70 9TV` #J° � ?_a 7g �l.�Sh9uR d.l.e� f i Pr_ UENp S 3trRVEY "NUMENT FAUPf4 P" iJ.7 ;� J... 7' 3 » _ �ho }� ('' A� R<SM PEAT✓ %t .� r_'7A ;j ��� i = m ik,) j#`V 386 °LA'i y ,n N'CL 93 MAN L,.L.8 *A-MO SE;P?gpSBER 7f965 ) F Q F rc7,c Eli C s 1 m 53.93 h. Q t i v a +y ! Of r THE' Pl!AS °T. ~ Ai PLAINS 1.F: SUaD)Vj,,Cry ?-A HIN THE pt,;ANlN, i p� .. "'e 1•-__. �.-` �! ,°� 3 ' 7:4.2 } E „• � ✓ _ ...133, C) 07 N M O O l J N `H W CD w M 0 O 1 O CD l J 1 10c) Report No. RC2013 -04, Shawn Binns, Director of Recr... Township of REPORT Proud Heritage, Exciting Future Report No. RC2013 -04 To: Council Prepared By: Shawn Binns Meeting Date: February 27, 2013 Subject: Line 9 Boat Launch Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. Report No. RC2013 -04 be received and adopted; 2. The draft plans be amended to include a seasonal dock and that staff make all reasonable attempts to address the concerns of the adjacent property owners; 3. Staff be authorized to submit application for approval to appropriate regulatory agencies; 4. Staff report back with final cost estimates and purchasing provisions for the construction of the facility; 5. And that the Mr. and Mrs. Bickle, Mr. and Mrs, Bryan, and Headstart Construction be informed of Council's decision. BACKGROUND: Plans to construct a public boat launch began in the mid 1980's to provide the community with recreational access to Lake Simcoe. Records indicate that Line 9 was the preferred location and as such the Township began proceeding with the development of this site in 1989. The development was met with concerns of a lack of communication from the municipality, environmental degradation, impact on quality of life and conformity with planning policies and regulations expressed by residents and the Oro Beach Ratepayers Association. Detailed background and a chronology of events is attached in confidential correspondence (Attachment #1). The boat launch construction was completed in 1990. The boat launch is now in a state of repair that requires immediate attention as the condition of the ramp and the existing dock have reached the end of their lifecycle. There are a number of issues such as slope of the launch, the quality of the dock, the state of repair of the concrete and asphalt which have reduced its functionality, increased maintenance costs, concerns of safety and environmental impact which need to be addressed. Recreation and Community Services Report No. RC2013 -04 February 27, 2013 Page 1 of 6 Page 56 of 119 1Oc) Report No. RC2O13 -04, Shawn Binns, Director of Recr... In late 2009 staff began reviewing options to renew the facility and funding was allocated in the 2010 capital budget. A number of options were reviewed and preliminary engineering work was completed. One of the challenges with the site is the exposure to the winds and thus waves of Lake Simcoe. Another is the size of the road allowance. Following input from facility users, staff investigated the possibility of using groynes or a permanent dock configured in manner to provide boaters with shelter. Although appropriate in many circumstances these options were ruled out given the inherent risk of ice damage, financial feasibility, and the impact to immediate property owners. A number of other facilities were reviewed to determine ideal launch slopes and dock design. Peter Head of Headstart Construction assisted staff in sharing his technical expertise in shoreline and dock construction. On August 15, 2012 Mr. Head presented a proposal to Council (Attachment #2) to undertake the construction of the ramp and a permanent dock at the Line 9 site. The anticipated budget of the project was estimated at approximately $170,000 and Headstart Construction generously proposed a $50,000 in -kind donation. They also requested Council's consideration to occasionally use the facility to load its barges when undertaking construction on nearby properties. Following the presentation Council provided direction to staff to investigate the feasibility of the proposal and to subsequently report back to Council. The intent of this report is to review the proposal from the perspectives of facility design and its impact to adjacent property owners while outlining alternatives for consideration, concluding with a recommended course of action. ANALYSIS: Facility Design Building on the engineering work previously conducted staff has worked with Headstart Construction and its consultants to develop a detailed design. Input from the Lake Simcoe Regional Conservation Authority and the Ministry of Natural Resources was also sought. While the design of the ramp and launch are similar to the existing facility there are two key differences, notably: 1) the extension of the road surface and 2) the slope of the ramp. The draft design includes provisions to extend the road allowance by approximately 30 feet. This detail was considered to facilitate launching at an appropriate depth while minimizing the potential for ongoing dredging requirements. The ramp design consists of both poured concrete (upper portion) of ramp and pre -cast ribbed concrete sections below the water line. The slope has also been increased to approximately 33 %. Optimal slopes for boat launches range from 30 -45% based on the size and type of boats launched. Given the recreational nature of the facility a 33% slope is ideal for smaller recreational pleasure craft. Recreation and Community Services February 27, 2013 Report No. RC2013 -04 Page 2 of 6 Page 57 of 119 10c) Report No. RC2013 -04, Shawn Binns, Director of Recr... The design and its preliminary costing was independently peer reviewed by Shoreplan Inc. a specialist in marine and coastal engineering. Feedback from Shoreplan was integrated into the design detail. Shoreplan has concluded appropriate due diligence in the design integrity, estimating the project at a value of approximately $180,000 (plus HST). It should be noted that an amendment to draft drawings is recommended to extend the concrete ramp beyond the wave uprush elevation to avoid erosion and deterioration of asphalt. A permanent dock has both inherent advantages and disadvantages which are summarized in Table 1. Advantages Disadvantages High capital costs - initial and replacement Potential for lower operating costs Uncertainty - ice damage, sedimentation -Less maintenance required -No requirement for installation and removal - approximately $1800 per year -Less prone to damages caused by collisions and severe storms Greater width 2' proposed to facilitate easier and safer May encourage incompatible uses such as swimming loading /unloading and fishing- can be controlled Provides greater shelter for boaters (pending wind direction) Presents potential for collision in winter month - although this risk can be minimized through appropriate controls Greater potential to negatively impact adjacent Significant in kind donation property owners Ability to provide a dock earlier and later in the season - general weather patterns trending in this direction Table 1 — Advantages and disadvantages of permanent dock A schematic of current and proposed design is attached as Attachment #3. Impact to adjacent shoreline owners Following the review of draft plans staff has consulted the two adjacent property owners, Bob and Lisa Bickle (811 Line 9 South) and Gerald and Heidi Bryans (187 Parkside Drive). Formal correspondence was received and is attached as Attachment #4 and #5 respectively. The concerns expressed deal primarily with the permanent nature of the dock, impacts to privacy, environmental /shoreline considerations, impacts to quality of life and property values. A permanent dock — As reviewed in Table 1, a disadvantage of a permanent structure is the potential adverse effects on adjacent property owners. The primary concerns are the aesthetics and the increased use which may compound the other concerns noted above. The draft plan has included straightening of the dock which currently veers onto the east towards the Bickle's property. This will provide some improvement. Given the existing site constraints there is little ability to amend the design without significant impact to functionality. Recreation and Community Services February 27, 2013 Report No. RC2013 -04 Page 3 of 6 Page 58 of 119 10c) Report No. RC2013 -04, Shawn Binns, Director of Recr... Privacy — Concerns were raised over the extension of the ramp which provides greater visibility into the neighbouring properties. Currently vegetative screenings are in place along the road allowance providing a limited buffer between the road allowance and the properties. Extending the ramp may increase the visibility into the properties. One option may be to investigate screens that could be installed in the proposed shoreline protection. The trade -off is that while screens may provide some additional privacy they also screen the owners' view of the Lake and as such are not recommended. Environmental and Shoreline Considerations — The Lake Simcoe Regional Conservation Authority and the Ministry of Natural Resources are the regulatory agencies for environmental approval for this project. Upon submission of an application for shoreline work, the adjacent property owners have an opportunity to provide comment to these agencies which will be considered as part of their review process. The proposed design has taken into consideration preliminary input from both agencies. A review of the potential impact on neighbouring properties was also undertaken. The plans include provisions to improve the existing shoreline protection on both properties. Impacts to quality of life — Concerns cited include increased noise, loitering, incompatible use i.e. (swimming, fishing), noise and increased traffic. The existing Parkland Regulation By -law currently includes provisions to enforce all of these concerns. Moreover, increased By -Law enforcement will be carried out in 2013 with Municipal Law Enforcement Officers (MLE) scheduled 7 days a week between 8:00am and 8:00pm - 7 days a week between Victoria Day weekend and Labour Day. The parkland By -Law also includes hours of use which are enforceable under the Trespass to Property Act. Additional traffic is not anticipated due to the limited availability of parking and the permit parking regulations which have now been extended to 7 days a week between Victoria Day weekend and Labour Day. Impact to property values — Staff cannot reasonably quantify any positive or negative impact to market values of property. Alternatives Relocation — A number of alternative locations have been reviewed and unfortunately the Township does not currently own any facilities which have adequate physical conditions or which are of an appropriate size to enable parking of vehicles and trailers. The current development density and price of property around the Lake make acquiring suitable property a very difficult task. As reported in staff report RC 2012 -21, staff are currently working with Mr. Senti Rassa owner of the Carthew Bay store to review options to increase parking at the Carthew Bay Launch. Even with increased parking and the revisions to permit parking there is more public demand than availability of facilities to provide lake access. Recreation and Community Services February 27, 2013 Report No. RC2013 -04 Page 4 of 6 Page 59 of 119 10c) Report No. RC2013 -04, Shawn Binns, Director of Recr... Temporary Dock — A viable alternative would be to replace the permanent dock with a commercial grade removable dock. This option would be less expensive, although still close to the 2013 budget allocation of $100,000. A properly designed seasonal dock will provide for the same functional improvements while minimizing the potential impact to property owners. It will also address uncertainty over anticipated lifecycle and potential for ice damage. POLICIES /LEGISLATION: • Lake Simcoe Regional Conservation Authority Regulations • Ministry of Natural Resources Regulation • Navigable Water Protection Act CORPORATE STRATEGIC GOALS: • Quality of Life • Service Excellence • Financial Stewardship • Sustainability • External Relations CONSULTATIONS: • Director, Transportation and Environmental Services • Director, Development Services • Headstart Construction • MNT Consulting • Milo Sterm — Shoreplan Inc. • Jones Consulting Group ATTACHMENTS: 1. Confidential correspondence (provided under separate cover) 2. Presentation by Peter Head dated August 15, 2012 3. Draft preliminary plans 4. Correspondence received from Bob and Lisa Bickle 5. Correspondence received Gerald and Heidi Bryans Recreation and Community Services February 27, 2013 Report No. RC2013 -04 Page 5 of 6 Page 60 of 119 1Oc) Report No. RC2O13 -04, Shawn Binns, Director of Recr... CONCLUSION: The Line 9 Boat Launch provides the community with the opportunity to access Lake Simcoe for summer recreation and launching of pleasure craft. It is well utilized and highly valued by the community. As such, it warrants attention and resources to improve its functionality. However, this should not come as a detriment to the adjacent property owners. A middle ground would be to amend the design to include provisions for a removable dock while refining the design to attempt to address the concerns brought forward. Headstart Construction has reaffirmed their commitment to this project whether a permanent or removable dock is contemplated. It is recommended that staff be authorized to proceed with finalizing the design to include a seasonal dock and to submit applications to the appropriate regulatory agencies to obtain necessary permits. This will enable construction to be completed in the fall of 2013. Respectfully submitted: Shawn Binns Director, Recreation and Community Services SMT Approval / Comments: I C.A.O. Approval / Comments: - I =I Recreation and Community Services Report No. RC2013 -04 February 27, 2013 Page 6 of 6 Page 61 of 119 v N O Line 9 Boat Launch repairs & permanent dock Proposal AUGUST 15, 2012 1:30 pm 148 Line 7 South, Oro. O n ZJ CD O Z O N O H CD 0 CD 0 O 1 O -n ZJ CD 1 Mayor, Council, township staff &Fellow residents For those of you that don't know me, my name is Peter Head. I am a resident of Oro- Medonte. I own and operate Headstart Construction & STJ Marine Contracting. My marine division spends most of its days working from the water for residents of this township. CA) 0 h 0 0 z 0 I N O W Cn UO CD 0 0 0 1 0 CD 0 1 CD 0 h I have prepared the following presentation for 2 reasons; . 1. At the present time there are two concession roads that are approved by the township to load a barge. (Carthew Bay & Hawkestone). Adding the 9th Line as a location where we can load would reduce travel time on the lake and essentially make projects more affordable for residents in the township. • 2. For some time now, the 9th Line Boat Launch has not only needed repairs but required basic fundamental changes to make this a more functional boat launch for transient boaters. 0 0 0 0 z 0 I N O W 6 Cn UO CD 0 0 0 1 0 0 0 1 v cQ CD rn O O 0 CD O r-F z O I 64K N O GJ O -P CD _0 to CD n O 1 O —n ZJ CD n 1 P; (705) 487 -2171 ORP 487 -01 1 148 8 Lin Eine 7s., Box 100 Oro, Ontario EOL 2X0 ,mod f{r,,,Wt, E. %ci r, c Fulls www.oro- medonte.ca O 0 CD O r-F z O I 64K N O GJ O -P CD _0 to CD n O 1 O —n ZJ CD n 1 v c� CD rn rn O co O n ZJ CD O Z O N O GJ O -P CD _W CD n O 1 O —n ZJ CD n 1 Existing Ramp in Poor Condition v c� CD rn O 0 O z O I N O W O -P CD _W CD n O 1 O -n ZJ CD n 1 v c� CD rn OD O h co Existing Cable Concrete Stabilization System To Be Removed 0 n O Z O I N O W O Cn N 00 0 (D n O 1 O ;0 CD n 1 v c� CD rn O h co Pictures of Existing Conditions of the Boat Launch 0 n O z O I N O W O Cn N UO 0 (D n O 1 O ;0 CD n 1 �� , �, � --P•` -� � � _ . .;fir ..:. f ....m `� . �� - _ �.� _, . - �� Ya ~ � � V � :��� rJ ::� v c� CD O co O n ZJ CD O Z O N O GJ O -P CD _W CD n O 1 O —n ZJ CD n 1 v c� CD N O co O n ZJ CD O Z O N O GJ O -P CD _W CD n O 1 O —n ZJ CD n 1 cs� m W O h CD nT N O Z O F L N O 1 Q N W U) D 0 O 1 O T�1 /v ^D l J 1 E)087WG HIGH WATER I� ELEVATION - 210.1f 4 REAfOTIE EmSTglO V 6 \ MID DISPOSE OFF�(C SILTATION OONIROL f&JM RUIM TO NOTE 4.G. OW DET -3 ` >1 ��, KEY PLAN ALTALS l� r y TU INM CURTAIN AS M OPSO 2IW200 -------- -- - - ---° SUBJECT SITE CONCRETE RAW AS REQUftO 10 P.ENG STAMP w...:.�.w.,y. ..65. ........... _.. -. l.. Ex 1. CSP CULIRR T �.• 1 3 FACIL TATE NEW RAW ANO DISPOSE OFF -SITC r ONE E)STNG ASPHALT ACUTATE NEW CONCJIETE W MAC ISiNWllE. AND DISPOSE OFF -SITE Sy I A C CDVD 27011 /ILTOrAM10 OOY60.D N f11ER STONE S i £ RE'110IR Eksma commit RAMP AS NECESSARY TO RENOIR EXISTING ASPHALT amxw TO F mnts consulting group. inc. WATER BM 210.15 605e I-Q., $Nisi t PO k. 11 18 WATER „ O�*."O I t% IL2 .Nmeoe�a+pm 4�6 -- -� PART 1 PLAN 51R-37808 996 ARDAGH ROAD CITY OF 13ARRIE - f•OY r•01s r•61p tNN - - . sz ICA" ,260 DWG. NO. DATE AA.Y wI I 0W1M1 GEMCAO EXISTING DES&GNETY YNT CD nT N O Z O F L N O 1 Q N W U) D 0 O 1 O T�1 /v ^D l J 1 v c� CD O h cfl O n (D O Z O A L N O W O cn N 00 in 0 (D n O 1 O �0 CD n 1 An Oro Dock Job Before We Started 0 The Oro Dock Job Completed 0 0 0 z 0 I N O CA) 6 0 0 0 1 0 0 1 v c� CD rn O Examples of Granite Rock Used for Ice Protection C) CD O z O I N O GJ O -P CD _W CD n O 1 O -n ZJ CD n 1 Pile Installation and Fabrication s� AW, ' AM� f`• t ^'V rr^W^ l_V 1 _V1 V 0 �1 i744 ! 0 CD O 0 N O W O -P CD m � W VJ mmom• l ^V l J �F O 1 O Tel N CD n 1 v c� CD 00 O Permanent Dock During Construction 0 O z O I N O W O -P M n O 1 O -n ZJ CD n 1 0 co Budget Engineering & Permits $15,000 Site Work & Removals $20,000 - Ditches, Plantings, etc New Boat Launch $50,000 -Shore Stabilization New Dock & Rock Groyne $65,000 Sub Total: $150,000 In -kind Donation to the Project - $50,000 by Headstart Construction New Total on Project $100,000 Existing Road Elevation Change $15,000 - $20,000 & Paving 0 0 CD 0 Z 0 V N O W 6 Cn UO 0 CD 0 0 1 0 ;0 cn 0 1 By giving this in -kind donation to the township, Headstart Construction would like to load its barges at this new access point the same way we have in the past. No material will be dumped on the road allowance due to the fact that we can load the material right on the deck of our barges. As safety is always a high priority, this new level loading site will assist us in continuing to work as safely as possible. v OD 0 O 0 ZJ CD 0 0 N O CA) 6 CD 0 0 1 0 1 Thank You For Your Time and Consideration OD O O n ZJ CD O Z O N O W O CD 0 O 1 O 1 v c� CD CID N O E19STING CEDAR HILL GE TO REMAIN UNDISTURBED/ EXISTING AQUATIC HABITA \l� / MUNICIPAL ADDRESS WATER ELEVATION - 219.15 e 811 LINE 9 SOUTH REM a� AND j SILTATION CONTROL FENCE EXISTING GRANITE BOULDER REFER TO DWG S01 SHORELINE PROTECTION TO REMAIN u, - ..,.,,...,. ...,,..,....,.. ,,- EGR.RE4MT- AT,6MENT -DETAI --- .. ........ ... ................ -... ,.,.,.�...-......».,......,, / C, LINE 9 1 OUTH 2t --- - - - - -- ----------- - - - - -- --- ExCOP -- - -- W � J sooK soomm I. ': 1 m OSP CULVER.� E XISTING CABLE CONCRETE TO ii UNDISTIRBED. 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Ontario I L9R I V2 www,I nntconsultinn.cc TC Nshi- of �r Proud Hui Excirini Putorr BOAT LAUNCH LINE 9 SOUTH TOWNSHIP OF ORO MEDONTE EXISTING SITE GRADING SCALE 1:250 DWG. NO. DATE: JAN 24113 Di AB SG -1 DESIGNED: MNT C) n \V O O N N O W I C) -P VJ G �m W 0 O 1 O T� / `V mmv n 1 I 1+080 1 BENCHMARK SBN SIZE 8ENCHMARK IS LOCATEO AT THE NORTH EAST LOT CORNER OF 187 PARKB4OE Oi- - OF S.I.B. ELEVATION 22691 CURTAIN AS 219.260 DWG. SD1 �L E SIMCOE �T EXISTING GRANITE BOULDER INE PROTECTION TO REMAIN ANNUAL HIGH R- ECEVATI'ON 219.5 1 AQUATIC HABITAT WATER ELEVATION 219.15 n e7 FRCP. 217.8A 7.E. 3 CABLE CONCRETE IN OITCH 2 SHOREPtAN COMMENTS FIRST SUBMISSION CC, P.ENG STAMP PpFES t M.N.TREMB R 10011581 x N251 eaFa��� m ntAw consulting group, Inc. 5387 Fifth Line Allistpn. Ontario I L9R I V2 www,I nntconsultinn.cc TC Nshi- of �r Proud Hui Excirini Putorr BOAT LAUNCH LINE 9 SOUTH TOWNSHIP OF ORO MEDONTE EXISTING SITE GRADING SCALE 1:250 DWG. NO. 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SDI S OCK L50 (MIN) STEEL SHEETING ......,.... �., �......,... ,.,,.� ......................�., ��� ,.,. w.. .,.,.�.,....,,",,,.,,..,.. -�. '^'!^ .. . �,..,.....:..,..,..... .- .,..wn�..,..,..,,,.......N.,, � INSTALLED ALONG OUTER EDGE AREA TO BE REINSTATED WITH E WATER E 10011 TOPSOIL AND SE i OW THROUGH T TO PROVIDE WAVE PROTECTION ....... a AND PREVENT SOIL EROSION. \ \ STEEL TO BE CUT FlNISHE D TO MATCH INSTALLED LINE 9 OUTH 3 ED _ ----------- RECAST SLOPE PROFILE. - €OPC Iw _ EE DETAIL DWG. S02 AREA f TO BE E V AVEO ■ E e ^r I 6D HCB A i3 401 HL3 N _ C,f 300mm RANUYA 8 A Ort1m °e ANULA 0.' g - 2t E SINICOE -- E I r EW 134mx8.Omx19Bmm � $ B 'il I ECA 'I RECAST CONCRETE RAMP. n s I .� r XIS7ING� m E DETAIL DWG. SD2 ai . 900 300rT1In .} _ t., 1 LLL _ YE EOP D GSR .r , , �il P '11 ;1 LARGE 1. 5. ORANIIE SWUM 1... TD EMAIN ____ _ (.___ ___ _ 1 ■ I�,, , I I, AT END RAMP a&OW LAKE BOTTOM _.j1 - P.ENG STAMP I-1EX1 _ m. ESP CUIQ ER. _� NEW GRANITE BOULDER SHOR NE PROTEC71 P�pES 17.501 ON AS REQUIRED AVERAGE HEIGHT OF O.Bm. CxISIING CtUaI Ht'.GE 2.45mx20mx200m1 c EXISTING GRANITE BOULDER : EXISTING CABLE CONCRETE TO REMAIN UNDISTURBED �!- - SHORELINE PROTECTION TO REMAIN TO REF +AIN UNDISIURUm CONCRETE DOCK ACCESS RAMP jT M. ^' � MLINICIPALADDRESS SILTATION CONTROL FENCE `' 10011581 0011588 187 PARKSIDE DRIVE REFER 7o Dwc sot -s R Q� 251 O I S Ot1.�p n DF q XISTING C/L PROFILE F € F € 0 W UP RUSH VE U RUS ELEVATION e,. + H _Z a a ° 2 0.63 � NEW ASPH LT ® -3. �� R W ' °"""'- ".__.�Z ..._ ._,......._......._ e.. ......_¢.......... ..�J 50 HL8 BASE - -__ ____ PROPOSED PERMANENT consult g 40 m HL3 TOP DOCK.TOP ELEV ON 2199D roup. Inc. -•. S C/W 30011 OF GRANULAR "B" SEE DETAI DWG. DOCK 387 Flffh Line - rotltAR_lA_ - Alliston� Ontario. ( L9R 1 V2 WATER�tEVA11ON —_ 219.50 wwrw.mniconsulting.ca AQUATIC HABITAT 1 Viz. 7 -------------- WATER ELEVATION - _� EXISTING ,,1 ` , ^.- 2!''I ��219.15- �5 __ 900¢130011 _ LA'. " °"° LOW WATER ELEVATION DIA. 218.73 TO REMAIN NEW 2.45mx2.Omx200mm CONCRETE DOCK ACCESS RAMP �j III U XISTING CABLE CONCR� TO REMAIN UNDISTUR ED PROPOSED 15.31 X B.Om r I NEW 3.21x8 Th ; `. , X BETE R PRECAST RECAST CONCRETE RAM `�A. � P ECAST CONCRETE 0 -3.4% SEE DWG. 502 _ - RAMP 0 -12% Proud Herilo� e, Exciting Future _ _ EXISTING LgqKE -_ SEE DETAIL DWG. 502. 150mm OF 25mm MAX. BOTTOM PRbFILE-_I 21 zs� BOAT LAUNCH _. GRANULAR BASE _ NEW RAMP TO BE K YE0 INTO - END ap R;vaa -- - -- LINE 9 SOUTH AREA BE FILLED WI ELEVATION 217.45 LAKE BOTTOM 0.41 INIMUM BELOW m 1911 CLEAR STONE_ EXISTING, TO PREVEN UNDERMINING. TOWNSHIP OF ORO MEDONTE 1 0 1Fl040 1 +00 1 #OBD SEf ATTEND Oi RAMP IOW M BOTTOM. PROPOSED SITE GRADING p v M 6� - .�e4 `N� n 3 CABLE GgJCREO: IN DITCH JAN.24/13 SCALE' 1:250 DWG. NO. N BENCHMARK �BM 2 %I0111A0 COMMENTS OE020/12 DATE: JAN24IM3 SITE BENCHMA 15 LOCATEO AT THE NORM 1 FlRST SUBMISSION OCT.2■ /IZ DRAWN, AB S!'+_2 EAST LOT CORNER OF TB] PARKSIDE DRIVE. J IIJJ L TOP DF sa:e. ELEVATION 2zO.s4 ND. REMSIWS DATE DESIGNED: MNT C) TIT N CD O O I Lt IV C) W ■ O^ Y I� W Cn mmom• lV 0 O 1 O T� mN lV n 1 10c) Report No. RC2013 -04, Shawn Binns, Director of Recr... The following are a list of our concerns related to the proposed construction at the 9th Line Boat Launch. We appreciate these being shared with Council as they make a fully informed decision. We have concerns related to: 1) Boat Launch RAMP Improvements: a. Increased traffic- as more boats are able to safely use the launch, while summer weekends are quite full as it is, there is room for increased traffic through the week, leading to more noise, and less privacy b. The raising of the road means a significant increase (15ft ?) in the length of the road, which means extended walking access into what is now the lake, thus giving pedestrians access to a clear view of our backyard, and our neighbours, thus impacting our privacy again. c. Environmental - greater erosion - increased traffic means increased wave action, leading to even greater erosion to our property than is already a serious issue related to the public boat launch traffic. d. Environmental Trauma: the initial trauma to the lake with the construction of the ramp, which, is not permitted for landowners, during shoreline improvements. We are not permitted to disrupt the lake floor or any rocks in the lake, in order to protect our increasingly vulnerable, abused shoreline. Is the township exempt from this concern for environmental protection? 2) Permanent DOCK Construction: a. Environmental - larger dock causing more water- diversion of natural wave action, leading to even greater erosion to our property than is already a serious issue related to the public boat launch traffic. b. The dock would be useable year round, which means the noise and privacy concerns above will be potentially worse year round, instead of just 4 months. c. Environmental - the appearance of a permanent dock is a disruption in the natural beauty of the lake, year round. Also the further out position of the proposed dock ( -30 ft further out into the lake) is much more of an eye -sore year round, than the position of the current dock. d. The width of the proposed dock is more accommodating for crowds to gather, for people to pitch chairs, fish off of, etc. as has happened in the past, leading again to more noise, less privacy, not to mention more disruption for those launching a boat. e. Privacy- as the proposed dock extends -30ft further out, there is far more access for viewing into our backyard. We marked it off on the ice, and there would then be 30`x6' of public viewing space, - 30 -60' out from the end of our hedge, from into our back yard, where there is currently none as it is, because of dock and tree position. Its like an island with a full clear view of our backyard. f. The cost of construction would clearly take well over 80 years to recoup, over continuing to maintain the temporary dock (at a generous guess of $750 a year ?), as Page 84 of 119 10c) Report No. RC2013 -04, Shawn Binns, Director of Recr... most homeowners do on Simcoe (We have personally spent less than $4000 purchasing and maintaining two docks over the past 18 years, with the newer, stronger one purchased only 2 summer's ago, so we anticipate our cost will be under $5K over >30 years). This is a concern about Council's spending on our behalf, as a tax -payer in Oro Medonte. g. Huge negative impact on our PROPERTY VALUE - undoubtedly, the appearance of a larger, farther protruding, year round concrete permanent dock will have a negative effect on the value of our home. The year round lake view is hugely impacted, the privacy is greatly impacted, in terms of public view of our home, and in terms of noise /traffic increase. This leads to concerns with the difficult reality, unfairly placed on us, of advocating for a lower property value, for property tax purposes. More importantly the true value of our home at resale, years from now, with years of greater traffic impact, is not easily predicted, but obviously does not bode well. The difficulty of selling at home at all, when situated next to a public boat launch is difficult, but would now be even more of an obvious and detrimental feature. ** All that aside, will the impact to privacy be so detrimental that we will eventually desire moving from our beautiful lakefront home? These are the many areas of concern and unknowns that affect us as neighbours, should council proceed to repair the ramp, and go the extra mile to install a permanent dock. While the ramp repairs do seem necessary, in some manner, a permanent dock seems to be a very costly, disruptive measure in order to appease annual minor hassles, that were perhaps especially exacerbated last spring, with what was certainly an unprecedented traumatic storm on the lake, not seen before in our 18 years (the dreaded 100 Year Storm" perhaps ?). ** Finally, we request that planning for shoreline repair /improvements to our neighbouring properties be included in the cost of the boat launch improvements, as the health of our shoreline has been /is at greater jeopardy related to the trauma of the public launch beside. ** With sincere concerns, Bob & Lisa Bickle 811 Line 9 South. Page 85 of 119 10c) Report No. RC2013 -04, Shawn Binns, Director of Recr... Township of Oro - Medonte February 14, 2013 Attention: Shawn Binns, Director Recreation & Community Services Dear Shawn: Please find below a list of our concerns regarding the reconstruction of the 9th Line Boat Ramp 1/ RE- LOCATION Before tax payers money is spent on the improvement of the boat ramp at the 9th line, what effort has gone into reviewing other locations with lesser impact to the neighbourhood? We would like to see some consideration given to moving the boat ramp to another location such as Shelswell Park where there is ample space for parking and launching without directly impacting neighbouring properties. Shelswell Park was originally considered and because of public outcry from the community, it did not go through. The 9th Line boat ramp was virtually put in overnight and the residents did not have the proper 90 day period to comment. That is very disconcerting and our wish has always been to see this boat ramp relocated. 21 PERMANENT DOCK We are definitely not in favour of the permanent dock. Will extend the season in both spring and fall This dock will extend the season in both the spring and fall. Two of the seasons we treasure most is the spring and fall because it is so peaceful. We love spending time on the deck and finally having peace and quiet with regards to the boat ramp once the dock is taken in for the season. Once the snow hits we have to put up with the noise of skidoos which is bad enough (we sit out on our deck in the winter too) The permanent dock will only create a longer season. Although families are less likely to come out in the colder weather, it's very inviting for seadoos, the noisiest and most disrespectful of all boaters. The seadoos have a tendency to "play" infront of the boat ramp. Cold weather doesn't deter them because they wear wetsuits. Erosion We are concerned that the permanent dock especially will be the cause of further erosion of our property. Privacy We are concerned that the permanent dock which will extend further out into the lake than the current one, will sacrifice our privacy even more. A few years ago we had a break in from someone that was clearly swimming off the dock of the boat ramp and taking note of our activities. We also feel very vulnerable and very conscious sitting out on our own dock when people are using the boat ramp and are on the dock. our privacy has definitely been compromised and it feels like we are always being observed on our own property, to the point that in most cases we move back and are not able to enjoy our waterfront. Smelt Fishing We have seen the ecology of the lake change dramatically over the past 10 years. 10 years ago the smelt were running every spring, in abundance. When zebra mussels multiplied, the smelt run stopped. This summer we noticed an abun- dance of minnows, much more algae on the rocks and far less zebra mussels. In our opinion, we believe that the smelt run will return. This is a great concern. The smelt only run at night and they attract many people from the city with gener- ators and bright lights. They build fires to keep warm and there's usually a party atmosphere. There are so many people that they often spill over to our property, trespass, steal our things and leave a mess. The permanent dock will only encourage this more. Loitering We are very concerned with loitering on the permanent dock. It will be a magnet for people to picnic, fish, swim, suntan and stay for much longer than normal. Events up at Burl's Creek attract people as well who may not understand the rules The fact that the dock is designed as 8' wide is a huge concern and allows for extra activity on the dock as opposed to enough room for someone to launch or take in their boat. Noise The permanent dock can accommodate more people at a time and the surroundings will be noisier without a doubt. Safety The dock of the boat ramp is a great concern when it comes to water safety. Many boaters are oblivious to when we are coming in to drop off a skier at our dock. The permanent dock, extending out further than it is now would augment this sit- uation without a doubt and affect everyone's safety. Page 86 of 119 10c) Report No. RC2013 -04, Shawn Binns, Director of Recr... 3/ EROSION We are very concerned with the erosion of our land since putting in the boat ramp. We have major erosion issues at our "beach" area and have lost at least 10 to 12 feet of land. The land used to come out to the metal stake (now in the water). The roots of the trees are now exposed and we are concerned about losing trees at the water- front as well. Further erosion is happening under the boardwalk that forms the perimeter of the land where the boat rail is located. The picture shows how we have had to fill that void with rocks. Page 87 of 119 10c) Report No. RC2013 -04, Shawn Binns, Director of Recr... 4/ HEDGE PRIVACY We are very concerned about the hedge that separates us from the boat ramp. The hedge is what gives us some privacy. Every year we make sure the hedge is trimmed on our side at least once or twice in the summer to encourage new growth and keep it dense. Please take note that no maintenance has been done on the boat ramp side to preserve the hedge. In addition, any work done on the creek is a great concern due to disturbing the root system. 5/ INCREASE IN TRAFFIC We are very concerned about the increase in traffic and the parking situation Although the parking lot has a certain capacity that will dictate how many boats can launch in a day, there will still be an increase in traffic when the boat ramp is improved. Every weekend will become like a long weekend which is a nightmare. We have to deal with cars and trailors blocking the driveway and cars driving on the boulevard and dam- aging the lawn. People leave their garbage on our property and we've even seen a few "relieving" themselves in our hedge. During the week there will be undoubtedly more users. Many boaters have not been using the 9th Line boat ramp because of it's condition. Once improved, these boaters will certainly be coming to the 9th Line. An improved boat ramp means more people, more boats and more problems. The boat ramp should be relocated to another area where there is lesser impact on tax paying property owners. 6/ INCREASE IN USE FROM SERVICE COMPANIES We are concerned about the increase in commercial use other than boat launching. We understand that HeadStart Constructionhas a vested interest and will want to use the 9th Line Boat ramp as a loading zone. Undoubtedly there will be other companies that will want to do the same. There will be an increase in extreme noise and further disruption on the lake due to large barges. A current example that's very disrupting to the peace of the neighbourhood is when a water truck pulls in to fill up. 7/ MORE RESPONSIBILITY We are "babysitters "of the boat ramp. It is unbelievable at times how uneducated people are when it comes to the dangers of Lake Simcoe and many times we have stepped in to help boaters in distress. With more traffic and a longer season, there will undoubtedly be more situations that like this. In conclusion, the items above have been listed by sense of priority. Most importantly, we would like to see further investigation of alternative, better suited locations before extreme amounts of taxpayer money is spent. We do not want to see a permanent dock on the premises. We would like to get professional opinions on the erosion of our land, how to preserve it, how to build it up again and how to prevent further erosion. All other concerns are related to repercussions of improving the boat ramp which will affect our privacy, security, property, the peace and quiet of the neighbourhood and our safety. Sincerely, Heidi and Gerald Bryans 187 Parkside Drive Oro - Medonte Page 88 of 119 1 -inn 9 Ro t Launch Report RC2013 -04 Backgroun Plans to construct the launch began in the mid 1980's Records indicate that Line 9 was the preferred location 1989 — Construction started - Concerns raised by the community, citing: Lack of communications Environmental degradation, Impact on quality of life Conformity with regulations The boat launch construction was completed in 1990 The boat launch is now in a state of repair that requires immediate attention — existing dock has reached the end of the lifecycle Current Problems: Slope of Launch Quality of the dock Reduced functionality Increased maintenance costs Concerns of safety and environmental impact 2009 staff began reviewing options to renew the facility Funding was allocated in the 2010 capital budget Preliminary engineering work was completed Peter Head of Headstart Construction assisted staff in sharing his technical expertise in shoreline and dock construction. 10c) Report No. RC2013 -04, Shawn Binns, Director of Recr... Page 91 of 119 Back —rc�u . n Challenges Exposure to the winds and thus waves of Lake Sirncoe Size of the road allowance Wafer depth August 15, 2012 Peter Head presented a proposal to Council Anticipated budget was estimated at approximately $170,000 and Headstart Construction generously proposed a $50,000 in -kind donation A request was made for consideration to occasionally use the facility to load its barges when working locally bill 1 Analysis Facility Design: Staff has worked with Headstart Construction and its consultants to develop a detailed design Input from the Lake Simcoe Regional Conservation Authority and the Ministry of Natural Resources was also sought Design of the ramp and launch are similar— 2 key differences 1) The extension of the road surface 2) Slope of the ramp Includes provisions to extend the road allowance by approx. 30 feet Design consists of both poured concrete (upper portion) of ramp and pre -cast ribbed below the water line Slope has been increased approx . 33% Design and costing was independently peer reviewed by Shoreplan Inc— Marine and coastal engineering specialist Shoreplan has concluded appropriate due diligence in the design integrity and confirmed cost estimates 10c) Report No. RC2013 -04, Shawn Binns, Director of Recr... Advantages Disadvantages High capital costs - initial and replacement Potential for lower operating costs Uncertainty- ice damage, sedimentation -Less maintenance required -No requirement for installation and removal - approximately $1800 per year -Less prone to damages caused by collisions and severe storms Greater width 2' proposed to facilitate easier and safer May encourage incompatible uses such as swimming loading/unloading and fishing- can be controlled Provides greater shelter for boaters (pending wind direction) Presents potential for collision in winter month - although this risk can be minimized through appropriate controls Greater potential to negatively impact adjacent Significant in kind donation property owners Ability to provide a dock earlier and later in the season - general weather patterns trending in this direction LnnxnD M. 1¢DS —� - m a[wm �Mas MM Mrnlac �Dwnc xwruf tLUwnvulSss III urls o sou711 � i LrLrLro Iwo ar -vn: �x.wol�w„m°1o«Tmi rlra[v�nr�"'xaroiDDneu�iL�i 1 � � nwnm aimux is DML LINE 9 8OUTM --3- - -- - --� rt`.. 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E SIMCOE x PKINO x _•.. � K1Lx 14 Dnc >v LaxLl61L Mai OL51W0 GIYIIIE ic1.LKr } [f'9&iB+G Gel2 VJxt %lE nr uWISTMDID. :!FUN f 'i.�e�KG �i ^°++NA6lrL wroRC9W TO nLNMD {y` YtJNICP/iL �O[IRE86 L7 9uM�2 IV PMN910E DRIVE 9LTA8W ccelNDL 1013 ro CAS1r�R Ip L0I.0 uO grrvlE �s —� Lee sam IELCK e7LUDU EDNrJLIC cti rrxNLe xB101E a3PVMU TD R �y7T - _ �or �xxu.¢ Ra LIY.Dp M aau tc x.arrar LDDnsaaw� - r ro imurx xD c+R[ 4 Tx Ap�M UMIe tD _ TAD I�pr L 07 i- TOW E Pc wL cnc+RLw axw BENCHMARK 51,1 •nrro.7.�w Di., Page 93 of 119 Page 93 of 119 10c) Report No. RC2013-04, Shawn Binns, Director of Recr TO 4.4W lIW19=017 IN. A a LON MUNICIPAL ADDRESS MIr 9 811 LIKE 9 SOUTH SILIATI, Am Ed G 0Am acLM \ '" Ti SO, 0"Iii PROTECTION TO Rm N. A 2 WrAl LSD if 1001.uw 701 AW To i No "t It fm r • . . . . . . UNE9S0 RXWMG CABIK Whi 10 Ali IS ISO Page 94 of 119 —10PAR&M DIM —Si MYROL MCI RI In SO, Rl I /L -W" NEU T bit ; tLB BASE ....... DOCIi ELVA 210. V, BF a LAN Ami "Ii Mi On am Ali HON 219. 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J=ii Wom 134% x 'llic"? • -30 OU On 92 C.11111i 1SORNn 0( LKWi [-T Page 94 of 119 Alternatives- Relocation: Township does not currently own any facilities which have adequate physical conditions with appropriate parking Acquiring suitable property would be a difficult task Staff are currently working with Mr. Senti Rassa (owner of Carthew Bay Store) to review options to increase parking at the Carthew Bay Boat Launch Demand exceeds availability of facilities to provide lake access Temporary Dock: A viable alternative would be to replace a permanent dock with a commercial grade removable dock Less expensive Close to the 2013 budget allocation of $100,000 Properly designed seasonal dock will provide the same functional improvements & minimize the potential impact to property owners Will mitigate risk of uncertainty over anticipated lifecycle and potential ice damage . -Condu ,.kA Line q Boat Launch is well utilized and highly valued by the community It warrants attention and resources to improve its functionality To avoid detriment to the adjacent property owners, the middle ground would be to amend the design to include provisions for a removable dock while attempting to refine the design to address concerns brought forward Headstart Construction has reaffirmed their commitment to this project - permanent or removable R,. • "' i It is recommended that: 1) Report No. RC2013 -04 be received and adopted; 2) The draft plans be amended to include a seasonal dock and that staff make all reasonable attempts to address the concerns of the adjacent property owners; 3) Staff be authorized to submit applications to the appropriate regulatory agencies to obtain necessary permits; 4) Staff report back with final cost estimates and purchasing provisions for the construction of the facility; 5) And that the Mr. and Mrs. Bickle, Mr. and Mrs, Bryan, and Headstart Construction be informed of Council's decision. 10d) Report No. CS2013 -03, Doug Irwin, Director of Corpo... Township o. f REPORT Proud Heritage, Exciting Future Report No. CS 2013 -003 To: Council Prepared By: Harold Daynard & Doug Irwin Meeting Date: February 27, 2013 Subject: Telephone System Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action�X For Information Only It is recommended: 1. That Report No. CS2013 -003 be received and adopted. 2. That staff be authorized to proceed with the acquisition of a corporate wide telephone system as outlined in Report No. CS2013 -003. 3. That the expenditure be funded from the Budget Stabilization Reserve. 4. And that a lifecycle of 8 years, with a maximum of 10 years, be established for the Township's telephone systems. BACKGROUND: :1 In January 2006, Council received Report No. ADM2006 -005, and a subsequent memorandum regarding the telephone system at the Township Administration Centre. The report and memorandum outlined that the Norstar telephone system that was in use at the time needed to be replaced. It identified that the telephone system was purchased in 1995 and in 2006 was considered old technology. In addition, the voicemail system that was in use in 2006 was a reconditioned system which was purchased in 2001. In January 2006, the Administration Centre had 9 outside telephone lines which proved to be insufficient in meeting the call demand throughout the working day. Parts for the telephone system and voicemail were not readily available in 2006, which meant any parts that would be required would need to be refurbished or used parts, which would become more difficult with time to locate and obtain. Corporate Services February 27, 2013 Report No. CS2013 -003 Page 1 of 8 Page 97 of 119 10d) Report No. CS2013 -03, Doug Irwin, Director of Corpo... Council authorized the purchase of a new telephone system from Bell, known as the Business Communications Manager (BCM). This new system increased the outside telephone lines from 9 lines to 15 lines, provided new phone sets, a new voicemail system, centralized software management and a 5 year extended warranty. In 2006, the Bell representative anticipated that the equipment would be relevant for at least ten years. The BCM is a Nortel product. In 2008, the Township purchased additional equipment for the BCM system to increase the number of extensions and handsets, as the Township required more than the original purchase provided. In 2007, Council directed that Fire & Emergency Services staff were to be relocated from the Township Administration Centre back to Station 3 in Horseshoe Valley. A report from the Fire Chief of the day indicated that relocating the department to Station 3 would require improvements to the telephone system which had been at Station 3. In order to update the telephone system at Station 3, staff were directed to install the Norstar telephone system and voicemail system which were removed from the Township Administration Centre in 2006. The installation of these systems at Station 3 did not alter the issues which were identified with the hardware when it was recommended to be replaced at the Township Administration Centre the year before. In 2009, Norte[ announced that it would cease operation. In 2012, the Township Administration Centre had its voicemail system crash. This incident occurred after the extended warranty period. As Council may recall, the voicemail system was non - operational for approximately a week and half while staff and telephone maintenance personnel attempted to locate a functioning hard drive for the voicemail system. The process to locate parts was complicated by the fact that our BCM is a Nortel product and Nortel has ceased operations. The Township was fortunate in being able to have the issue rectified in the end, at an expense of approximately $3,000. As a result of the voicemail system crash in 2012, staff commenced investigation of possible alternatives to ensure that the Township's telephone system would remain operational. As part of the investigation, staff recognized the fact that the Township is currently operating multiple telephone system which are now outdated and difficult to obtain parts for in the event of a hardware failure. The Norstar system is now 18 years old, and the BCM is 7 years old; however, Nortel has ceased operations. Accordingly, staff looked for alternatives that would address both the BCM located at the Administration Centre and the Norstar system located at Station 3. Recognizing that technology had advanced considerably since the Township's purchase in 2006, staff asked for proposals from three vendors on alternatives to address the telephone systems at the Administration Centre and Station 3. Corporate Services February 27, 2013 Report No. CS2013 -003 Page 2 of 8 Page 98 of 119 10d) Report No. CS2013 -03, Doug Irwin, Director of Corpo... ANALYSIS: The three vendors each submitted proposals. Staff then sought clarification on various items from each of the three vendors. One vendor provided a proposal that was notably higher in cost than the other two vendors. The other two vendors were fairly close in cost, but the one vendor provided a lower cost and more comprehensive proposal. Subsequently, after clarification from the vendors on the various items, staff worked with the vendor who provided the lowest cost proposal to develop a corporate wide solution. The Township has 10 locations that it provides staff and services from. These locations are: 1. Township Administration Centre 2. Station #3 Horseshoe Valley - Fire Headquarters 3. South Yard 4. North Yard 5. Community Centre (Arena) 6. Station #1 Shanty Bay 7. Station #2 Hawkestone 8. Station #4 Rugby 9. Station #5 Warminster 10. Station #6 Moonstone In developing a corporate wide solution for Council's consideration, staff recognized the challenge of operating 10 locations with stand alone telephones, inconsistent telephone functionality between locations, and the lack of interconnectivity. Accordingly, the corporate wide solution that is being presented will provide all 10 locations with the same functionality and interconnectivity. Currently the Administration Centre and Fire Headquarters — Station #3 have multi -line telephone systems with voicemail. The other 8 locations have one telephone line, which is shared with their fax machine at 5 of the locations. Voicemail service is limited to 3 of the locations and is provided through the telephone company. In developing a corporate wide solution, it was determined that a solution which encompasses the 9 work locations outside of the Administration Centre would be appropriate. This will allow the Township to ensure that each employee has consistent technology in carrying out their duties, regardless of their physical work location. It will enhance our delivery of service to our residents, as residents would be able to contact any work location through the Administration Centre. The corporate wide solution being recommended is a Panasonic system. Corporate Services February 27, 2013 Report No. CS2013 -003 Page 3 of 8 Page 99 of 119 10d) Report No. CS2013 -03, Doug Irwin, Director of Corpo... The solution includes: • Installation of new telephone system hardware at both the Administration Centre and Fire Headquarters. • Installation of a centralized voicemail system at the Administration Centre. • Set up of the 9 locations outside of the Administration Centre as satellite offices, for the purposes of the telephone system. • Telephone handsets for all 10 locations. The solution provides the following benefits /features: • All incoming calls would be directed through the Administration Centre thus providing a consistent response. • The system can be configured to ensure that every incoming call is answered within a specified number of rings, in the event that the Customer Service Representative is on the line, the system can provide the option to the caller to use the automated system or have the incoming call answered by another staff member. • One voicemail system for all 10 locations, centrally administered by Information Technology, with no licensing for added users or work stations. • Voicemail to email — the system can send voicemail messages to email in a .WAV file format, allowing the message to be listened to from wherever the individual accesses their email. The message is also retained in the voicemail system. • Extension dialing between facilities - staff at different work locations will be able to contact other Township staff by dialing the appropriate extension. This means that 2 telephone lines that would have been utilized between the two locations are free for incoming calls. • Cellular integration — mobile phones can be integrated with a person's extension, so incoming calls can ring simultaneously on the desk extension and the mobile phone or either or. This will allow staff who are working at a location other than their desk, to receive their calls as the calls arrive, thus enhancing the responsiveness to our clients' inquiries. • Direct Inward Dialing (DID) — provides a dedicated telephone number that will ring a specific extension. The individual can also be reached through the main telephone system by their extension. • Members of Council can be assigned a Township voicemail, to enable the members to make use of various features, including voicemail to email. Corporate Services Report No. CS2013 -003 February 27, 2013 Page 4 of S Page 100 of 119 10d) Report No. CS2013 -03, Doug Irwin, Director of Corpo... • A call accounting software that logs the incoming calls and the extensions that the calls were directed to. • Free software updates as long as the system is owned. The following items were also considered: • Currently the Township utilizes an answering service for afterhours calls for roads, water and municipal law. The recommended solution could enable the Township to have these calls directed through the telephone system directly to the on -call staff member. This would enhance our customer service by having the caller directly contact the on -call staff. • Across its 10 work locations, the Township has 2 telephone exchanges, being 487 and 835. Each of these telephone exchanges have a local calling area. By integrating all of the work locations, the telephone system will automatically determine the appropriate telephone exchange to send the outgoing call on, thus expanding the local calling areas for all Township locations, and potentially reducing long distance costs across the organization. • The integration of the Administration Centre and Fire Headquarters will provide redundancy in the telephone system by enabling the Township to answer incoming calls from Fire Headquarters in the event that the Administration Centre is not accessible. • The Regulations under the Emergency Management and Civil Protection Act require every municipality to establish an emergency operations centre and such centre must have appropriate technological and telecommunications systems to ensure effective communication in an emergency. While the Township has undertaken various activities to meet the intent of the legislation, it is noted that, depending on the type and duration of the emergency, the current telephone systems may be insufficient during an emergency. The recommended solution will provide the Township with additional capacity and redundancy in the event of an emergency, thus enhancing the Township's legislated responsibilities. Telephone systems have evolved over the years. Today's telephone systems are basically a computer system. As such, a lifecycle should be established for the Township's telephone system, similar to the lifecycles established in 2009 for the Township's computer hardware and file servers. Staff solicited information from a group of IT professionals, and responses were received from other municipalities, the County of Simcoe and two conservation authorities with respect to their telephone systems, including, the age of their systems, the make of their systems, and if they had established a lifecycle for their systems. Corporate Services Report No. CS2013 -003 February 27, 2013 Page 5 of 8 Page 101 of 119 10d) Report No. CS2013 -03, Doug Irwin, Director of Corpo... The following chart outlines the responses received: Based on the above received information, the majority of organizations have not established a lifecycle for their telephone systems. This may be, in part, due to the fact that a major hardware upgrade of their existing systems has extended their useful life; however, it is not clear from the responses received. Staff also followed up with the references included in the original Request for Proposal, and all the organizations that staff spoke with are very satisfied with their Panasonic system, and the support received from the vendor. In keeping with the Township's practice of establishing lifecycles for its assets and taking into consideration the lifecycles established for computer hardware and file servers, it is recommended that a lifecycle of 8 years, with a maximum of 10 years, be established for the Township's telephone systems. It is recognized that major hardware upgrades through the lifecycle may extend the life of the systems. Corporate Services Report No. CS2013 -003 February 27, 2013 Page 6 of 8 Page 102 of 119 Make Age Lifec cle Comments Ad'ala- Tosorontio Nortel 10 No Bradford West Nortel & 6 No Noted utilizing more than 1 system Gwillimbury Ava a 1 Clearview Nortel 10 No Staff have recommended replacement of Nortel system, but funds have not yet been allocated Collingwood Nortel 8 No Currently looking to replace Nortel system in Administration building and new Firehall Innisfil Mitel 5 No New Tecumseth Nortel 20 No RFP Awarded will be installing Toshiba in March 2013 Penetan uishene Panasonic 6 No Support has been excellent Severn Toshiba 3 No Previous system was 20 years old S rin water Toshiba 4 No Tiny Toshiba 5 12 years Wasaga Beach Nortel & 8 -10 No RFQ issued for a new Town Hall Toshiba System to replace Nortel system Fire Hall had a Toshiba system, that was replaced with Panasonic in August 2012 County of Simcoe Nortel & 7.5 No Noted utilizing more than 1 system Ava a Lake Simcoe Region Panasonic 9 No Very happy with system Conservation Authority Nottawasaga Valley Avaya 1 No System is a little over a year old, Conservation Authority previous system lasted over 10 ears Based on the above received information, the majority of organizations have not established a lifecycle for their telephone systems. This may be, in part, due to the fact that a major hardware upgrade of their existing systems has extended their useful life; however, it is not clear from the responses received. Staff also followed up with the references included in the original Request for Proposal, and all the organizations that staff spoke with are very satisfied with their Panasonic system, and the support received from the vendor. In keeping with the Township's practice of establishing lifecycles for its assets and taking into consideration the lifecycles established for computer hardware and file servers, it is recommended that a lifecycle of 8 years, with a maximum of 10 years, be established for the Township's telephone systems. It is recognized that major hardware upgrades through the lifecycle may extend the life of the systems. Corporate Services Report No. CS2013 -003 February 27, 2013 Page 6 of 8 Page 102 of 119 10d) Report No. CS2013 -03, Doug Irwin, Director of Corpo... FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: Financial The corporate wide telephone solution outlined in the report, for the 10 work locations, has a cost of $50,386.00 plus tax. This costs includes all hardware, installation, labour, custom setup, design and programming and staff administration training. The main system has a two year warranty. There is a ten year warranty on the handsets. As staff were commencing the proposal process and did not have a cost during budget preparation, there was no allocation included in the 2013 budget. The Director of Finance/Treasurer /Deputy CAO has recommended that the expenditure be funded from the Budget Stabilization Reserve. Upon installation of the new telephone system, staff will proceed with the disposal of the existing Norstar and BCM systems, in hopes of recouping some funds. Legal Implications /Risk Management The potential legal implications and risk management have been touched on earlier in the report. I POLICIES /LEGISLATION: I • By -law No. 2004 -112, as amended, Being a By -law to establish Purchasing and Tendering Procedures • Emergency Management and Civil Protection Act, R.S.O. 1990, c. E.9, and associated Regulations CORPORATE STRATEGIC GOALS: Service Excellence o Enhance communication with residents o Maintain a "team" approach to Council /staff interactions Financial Stewardship o Find savings and efficiencies in outsourced professional services Employer of Choice o Enhance internal communication and team - building practices Corporate Services Report No. CS2013 -003 February 27, 2013 Page 7 of 8 Page 103 of 119 10d) Report No. CS2013 -03, Doug Irwin, Director of Corpo... CONSULTATIONS: • Chief Administrative Officer • Director of Finance/Treasurer /Deputy CAO • Senior Management Team • Manager of Information Technology • Other municipalities • County of Simcoe • Lake Simcoe Region Conservation Authority • Nottawasaga Valley Conservation Authority ATTACHMENTS: Map identifying the Township's 10 work locations CONCLUSION: The implementation of the Panasonic telephone system outlined in the report will enable the Township to respond to the challenges of the present in a manner that best positions the Township for the future, while enhancing our high standard of service. It is recommended that staff be authorized to proceed with the acquisition of a corporate wide telephone system as outlined in the report, and that a lifecycle of 8 years, with a maximum of 10 years, be established for the Township's telephone systems. Respectfully submitted: Harold Daynard Manager of Information Technology SMT Approval / Comments: Corporate Services Report No. CS2013 -003 C.A.O. Approval / Comments: February 27, 2013 Page 8 of 8 Page 104 of 119 10d) Report No. CS2013 -03, Doug Irwin, Director of Corpo... VASEY VASEY rn N n PETER PET R 00 °7h M rated ire s OXM D Z �Sfo�e z O SHPT ON A � U MOUNTS r LOUI MO NT SA NT LOS cn _ m `' r v GRAM 5015 Q\OG 1` N �,7 LL Y 7 sh d7fy eay Page 105 of 119 � rn � I t M � F �, haii�� A/ w ASS KE Sesho w SS L,KE 30/31 M /1110 0 w GAF LD B RIE hdii4 m �496y Ui 20121 � o Q 15116 O so4th O 3: CO G EST OSS ESH RE Fre ti °RF C, haii� ?ha��r e el. e1110 7 sh d7fy eay Page 105 of 119 Oe) Doug Irwin, Director of Corporate Services /Clerk re... 2013 COUNCIL MEETING SCHEDULE July SUN MON TUE WED THU FRI SAT 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 C -10am 18 19 20 21 22 23 24 25 26 27 28 29 30 31 29 30 31 Aug SUN MON TUE WED THU FRI SAT 1 2 3 4 C -10am 1 2 3 4 5 6 7 8 9 10 11 12 13 14 C -10am 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 September SUN MON TUE WED THU FRI SAT 1 2 3 4 C -10am 5 6 7 8 9 10 11 C-7 pm 12 13 14 15 16 17 18 19 20 21 22 23 24 25 C-7 pm 26 27 28 29 30 Page 106 of 119 11a) Mayor H.S. Hughes, re: Parry Sound Arena Site Visit... Verbal Matters (Section 12.3 of Township's �TOt of Procedural By -Law No. 2011 -011) Proud Heritage, Exciting Future Name: Mayor H.S. Hughes Item Number /Name: 11a) Parry Sound Arena Site Visit Meeting Date: February 27, 2013 Motion No. C130227 -16 Type of Meeting: FCouncil ❑ Special Council ❑ Committee of Adjustment ❑ Accessibility Advisory Committee ❑ Recreational Technical Support Group Speaking Notes: • Prior to discussion regarding the options for the O -M Community Centre, Council was made aware that the Parry Sound arena was of the same design and had undergone upgrades. • Members of Council and staff travelled to Parry Sound to view the upgraded arena in order to assist with potential options. 3/4/13 Page 107 of 119 11 b) Councillor Coutanche, correspondence re: Warden's S... Page 108 of 119 11 b) Councillor Coutanche, correspondence re: Warden's S... GeorgianVillage Z� zlalez,��� REGISTRATION FORM Lift ATTENDEES Ticket Lesson Rental 0 0 0 0 0 0 0 0 0 0 0 0 Company Street Address Telephone Fax PAYMENT INFORMATION: Contact City /Province Email Postal Code Total Fee: $150 x = (a portion of the registration fee is eligible for tax receipt) Payment Method Cheque (include with registation, payable to the Georgian Village Fundraising Campaign Credit Card (card details below) Card Number: Expiration Date: Cardholder Name: Signature: Please return this form with your sponsorship donation to Cheryl Maurice, Georgian Manor, 7 Harriet Street, Penetanguishene, Ontario, L9M 1 K8 between 8:30 a.m. and 4:30 p.m. For more information on the Warden's Ski Day, contact: 705 - 726 -9300 ext. 1425, cheryl.maurice @simcoe.ca wwwwwwwwonft or visit simcoe.ca /dpt/Itc /fundraising c COUNTY OF ��... MOUNT ST. LOUIS SIMCOF s MOONSTONE j A1010 -� Page 109 of 119 11 b) Councillor Coutanche, correspondence re: Warden's S... GeorgianVillage Z������ SPONSORSHIP INFORMATION The Geogian Village Fundraising Campaign is currently soliciting sponsors for the Warden's Ski Day. Breakfast Sponsor - $1,200 O x Corporate logo on signage inside ski club, on printed material day of event, on tables, and on website. Lunch Sponsor - $2,500 O x 2 complimentary skiers, corporate logo on signage inside ski club, printed material day of event, on table, and on website. Apres Sponsor - $2,000 O x 2 complimentary skiers, corporate logo on signage inside ski club, printed material day of event, and placed on website. Gold Sponsor - $3,500 O x 2 complimentary skiers, corporate logo in high traffic area inside ski club, printed material day of event, second poster run, and placed on website. Bronze Sponsor- $1,000 O x Corporate logo on signage inside ski club and on printed material day of event. Black Diamond Sponsor - $500 O x Corporate logo on signage inside ski club. Race Sponsor - $100 O x Corporate logo on signage on race course. Silent Auction Donation Company name on description of product on Silent Auction table. Silver Sponsor - $2,000 O x Item description: 2 complimentary skiers, corporate logo on signage inside ski club, printed material day of Total donation: event, and placed on website. Contact name: Business name: Mailing address: City: Postal code: Phone: Email: Credit Card #: Visa/MC Expiry: Cheque enclosed: O Please return this form with your sponsorship donation to Cheryl Maurice, Georgian Manor, 7 Harriet Street, Penetanguishene, Ontario, L9M 1 K8 between 8:30 a.m. and 4:30 p.m. For more information on the Warden's Ski Day, contact: COUNTY OF 705 - 726 -9300 ext. 1425, cheryl.maurice @simcoe.ca /%l//l S1MCOC or visit simcoe.ca /dpt/Itc /fundraising MOUNT MOO STONE'S V./M *Sponsors will receive a tax receipt for the full eligible amount. Abwww� Page 110 of 119 12a) Announcements of Interest to the Public: 1. 2013 Oro -Me... 3. r�Ea•,,r,rpo��� J��i�.�Pi Prartd Heritage, Exru ng Frttirre The Township of Oro - Medonte is currently accepting nominations for two awards: ORO- MEDONTE CITIZEN OF THE YEAR Do you know a neighbor, friend or family member who deserves recognition for their contribution to make the Township a better place to live, work and play? Mayor H.S. Hughes will make a presentation, on behalf of Council, to the successful recipient at the Oro World's Fair. ONTARIO SENIOR OF THE YEAR The Ontario Senior of the Year Award gives each municipality in Ontario the opportunity to honour one outstanding local senior. The Award is in conjunction with the Ministry of Citizenship and Immigration. Council will make a presentation at a Council meeting at the Township Administration Centre. Recipients must be over 65 years old and are people who have made their communities better places to live. Achievements in many fields would qualify, for example in Arts /Literature; Community Service /Voluntarism; Education; Environment/Science; Fitness /Recreation /Sport Humanitarian Activities; and /or Keeping History Alive. The submission deadline for both awards is March 1, 2013. Written submissions, briefly outlining the reasons for the nomination, must be signed by the nominator and will be accepted at the Township Administration Centre or by mail to the Clerk's Department, Township of Oro - Medonte, 148 Line 7 S., Box 100, Oro, ON, LOL 2X0. Nominations for each award are to be made separately. Nominees must be a resident of Oro - Medonte Page 111 of 119 12a) Announcements of Interest to the Public: 1. 2013 Oro -Me... 11 PITCH -IN WEEK CANADA POSTES POST CANADA n APRIL 21 -27, 2013 P..�geP�d Pum PaY6 Addressed Wdleposte Admall aver adresse EC7," C' 6510841 JOIN CANADA'S LARG ANNUAL CLEAN UP CAMP IGN FEB 0 7 2013 FROM APRIL 21 - 27 2013, OVER 622,000 CANADI NS YAMO- {�/jEDONTE PARTICIPATE IN PITCH -IN CANADA WEEK! TOWNSHIP FOR MORE INFORMATION: Be a part of the 2013 PITCH -IN WEEK Campaign in your community! /Pitchin.Canada Either organize your own cleanup campaign, educational activity or community beautification project or join a local municipal campaign. ®Pitch_In_Canada IT IS EASY AND FREE TO REGISTER[ 1- 877 -4- PITCH -IN REGISTRATION DEADLINE IS MARCH 15, 2013 pitch in@pitch in.ca 1. Go to www.pitch-in.ca OR visit us at www.pitch -in.ca * �' 2. Click on PITCH -IN CANADA WEEK 4435 -(s) 3. Fill out all the necessary information including your name, your organization and project details. 4. Receive in the mail, your FREE official PITCH -IN WEEK recycling Township of Oro- Medonte and waste removal bags. 148 Line 7 South 5. Complete your project and submit your entry into our Most Oro ON LOL 2XO Unusual Litterbug or Heaviest Litter Collection Contests. Page 112 of 119 12a) Announcements of Interest to the Public: 1. 2013 Oro -Me... 3. NOMMUft SICOUNTY OF MCOE For the Greater Good VnEW00 `W Solid Waste Management Public Open House Sessions For your information, below are the dates, times and locations of public open house sessions that Simcoe County staff will be conducting with respect to the changes to waste collection services effective April 1s'. We welcome your attendance. Please note that the County will be sponsoring free public skating during the afternoon open house sessions scheduled over the March break. Please direct any inquiries you may have to the Customer Service Department at the County of Simcoe at 705 - 735 -6901 or info @simcoe.ca. Venue Session Date Sessions Oro - Medonte Community Arena - Banquet Hall Mon. March 11 2 -4 (skate) 71 4th Line North, Guthrie Penetanguishene Memorial Community Centre - Brian Orser Tues. March 12 2 -4 (skate) Hall, 61 Maria St., Penetanguishene 6 -9 New Tecumseth Recreation Centre - The Hornet's Nest Wed. March 13 2 -4 (skate) 7300 Industrial Pkwy, Alliston 6 -9 Collingwood Public Library - Meeting Room B & C (3rd Floor), Thurs. March 14 6 -9 55 Ste. Marie St., Collingwood Innisfil Recreational Complex - South Lobby Tues. March 19 6 -9 7315 Yonge St., Innisfil Wasaga Beach RecPlex - Hall 1A Wed. March 20 6 -9 1724 Mosley St., Wasaga Beach Bradford West Gwillimbury Public Library - Zima Room Thurs. March 21 6 -9 425 Holland St. West, Bradford Coldwater & District Community Centre - Banquet Hall (2nd Sat. March 23 2 -4 floor), 11 Michael Anne Dr., Coldwater Township of Ramara Municipal Office Mon. March 25 6 -9 2297 Highway 12, Brechin County of Simcoe Administration Centre - Atrium Tues. March 26 9 -12 noon 1110 Highway 26, Midhurst 6 -9 Page 113 of 119 12b) Correspondence dated February 11, 2013 from Melanie... From: Epilepsy Simcoe County j mailto: epilepsysimcoecounty (a�rogers.coml Sent: Monday, February 11, 2013 10:52 AM To: harry. hughes(a)simcoe.ca Subject: Epilepsy Awareness Month I represent Epilepsy Simcoe County; we are a non - profit organization, who supports the needs of individuals of Simcoe County who have Epilepsy, through education, awareness, advocacy and support programs. March is Epilepsy Awareness month, and on March 2611, it is National Purple Day in Canada. We are asking if your municipality would proclaim March as Epilepsy Awareness Month The city of Barrie has already made that distinction, and we look forward to the same positive results. During the month of March we will be out in the community to bring more awareness to our county. I appreciate you taking the time to read this, and if you have any questions, please don't hesitate to contact me directly. Melanie Money Executive Director EPILEPSY SIMCOE COUNTY 72 Ross St., Unit 10 Barrie, ON L4N 1G3 Tel: 705 - 737 -3132 Purple Day now legally recognized in Canada Act promoting epilepsy awareness receives Royal Assent An Act representing a day to increase public awareness about epilepsy, Bill C -278, has received Royal Assent and is now a legally recognized day for epilepsy awareness in Canada. The Bill establishes March 26 as Purple Day, a day each year when Canadians wear purple to promote a greater awareness of epilepsy and support the 300,000 Canadians living with the disorder. Inspired by Cassidy Megan, Purple Day dispels the myths about epilepsy and helps people living with the disorder understand that they are not alone. Page 114 of 119 12c) Correspondence dated February 8, 2013 from Allison ... Ministry of Community Safety Ministere de la S6curit6 communautaire and Correctional Services et des Services correctionnels Emergency Management Ontario 77 Wellesley Street West Box 222 Toronto ON M7A 1N3 Office of the ADM and Chief Telephone/Telephone Facsimile/ T616copieur E -mail February 8, 2013 Cestion des situations d'urgence Ontario 77, rue Wellesley Ouest C.P. 222 Toronto ON M7A 1N3 Bureau du sous- ministre adjoint et chef (416) 314 -3723 (416) 314 -3758 AskEMO @ontario.ca His Worship Harry S. Hughes Township of Oro — Medonte 148 Line 7 South PO Box 100 Oro, ON LOL 2X0 Dear Mayor Hughes: d� 0 W K'R 1 9 2013 ED 0 NIT E I am writing to congratulate your municipality for completing the mandatory emergency management program elements required under the Emergency Management and Civil Protection Act (EMCPA) and Ontario Regulation 380/04 for 2012. Your Council and staff are to be commended on this accomplishment, particularly during a year in which all levels of government have confronted significant challenges. I am comforted that we share the same commitment to public safety. As a direct result of your efforts, the residents of your municipality are better prepared. I wish you, your colleagues and your municipality the best for 2013. Sincerely, Allison J. Stuart Assistant Deputy Minister and Chief C. Community Emergency Management Coordinator Sector Field Officer Deputy Chief Jeff Edwards Page 115 of 119 13a) Correspondence dated February 8, 2013 from Janelle ... Friday February 8, 2013 Attention: Council, Doug Irwin Director Corporate Service /Clerk Oro- Medonte As per your request, here is my written letter pertaining to the email I recently sent to you. I live at 1505 15/16 Sideroad E in Hawkestone.100 meters from my driveway is line 11 and 15/16 Sideroad E. There are currently two stop signs for those travelling on line 11, both directions. I am requesting two additional stop signs for 15/16 Sideroad E to make this a 4 way stop for all parties travelling. The speed limit zone is a 50km /hr because of the East Oro school, yet I have yet to see anyone travelling on 15/16 Sideroad E do the appropriate limit. It is a very busy intersection and a 4 way stop sign would thus decrease the speeding and herald safety. There is a 4 way stop at line 7 and 15/16 Sideroad so I do not see a problem putting on at line 11 and 15/16 Sideroad E. I have also noticed that the two stops signs on line 11 are not marked with "two way stop" either. People new to the area may not be prepared for those travelling on 15/16 Sideroad E, and be unaware that there is no stop sign for them. Obviously, the 50km /hr is not being adhered to. Thus, my request is for a 4 way stop sign, at line 11 and 15/16 Sideroad E, for the school's safety, and everyone else. Please and thank you. Truly, a r Nil fc janelie Bartosek 1505 15/16 Sideroad E Hawkestone, ON LOL 1T0 Page 116 of 119 13b) Correspondence dated February 18, 2013 from Peter G... - - - -- Original Message---- - From: PETER.GALLOWAY Sent: Monday, February 18, 2013 11:58 AM To: Irwin, Doug Cc: Hughes, Harry Subject: Impact of construction of the Midhurst 3 and 4 Solar Generating Projects on local road usage Mr. Irwin, I wish to bring to the attention of the Oro - Medonte Township Council a matter of some concern regarding the impact of the increased vehicle traffic on local roads as a result of the proposed construction of the Midhurst 3 and 4 Solar Generating Projects presently scheduled to commence in the spring of 2013. The Recurrent Energy Company, which is based in San Francisco, submitted Transportation Plans for the Midhurst 3 site on September 11, 2012 and for the Midhurst 4 site on August 24, 2013. The Transportation Plans for each of those projects submitted for approval by the Township were, surprisingly, identical. And this, eventhough the Midhurst 3 project is identified as being 3.5 MW in size and slated to occupy 30 acres, while the Midhurst 4 project is identified as being 6.5 MWV in size and will occupy 75 acres. This is a 50% increase in size, up from 50 acres, if the amendment to increase the size of the project is approved. Ironically, all the Transportation Plans submitted by Recurrent Energy for the Solar Generating Projects in Oro - Medonte Township - Midhurst 3 and 4 and Orillia 1, 2, and 3, are identical. This is somewhat puzzling as the five projects range in size from 3.5 MW to 10MW. Apparently, one size fits all. The proposed Transportation Plans for Midhurst 3 and 4 do not take into account that commercial traffic for both projects arriving from Hwy. 11 N will be using the overpass at Line 5 simultaneously, thus doubling the amount of estimated truck traffic. The road usage data also doesn't reflect the fact that the truck traffic is two way traffic, not one way traffic. The real numbers of trucks using the overpass at Hwy. 11 is actually four times the number of what is proposed. The Transportation Plan also states that "local workers will use various other roads to travel between home and work ". If the overpass at Line 5 will be used primarily for truck and commercial traffic coming and going from the two sites, then a signifficant amount of "worker" traffic for both projects will be using Line 5 North itself. This could amount to 100 + 100 = 200 vehicles arriving, and then 200 vehicles leaving - about four times the amount of traffic than estimated in the Transportation Plans. When these amounts of traffic are considered in the context of existing traffic patterns and flows, and especially the local routes that will be affected, it is clear that the combined impact of vehicular traffic deriving from the two projects could very well compromise road safety, which is the opposite of the conclusion reached in the proposals submitted to the Township. The intersection of Line 5 North and Melville Court/overpass will be extremely busy, and could pose a serious safety problem for school children departing and arriving by School bus in the months of April, May, June, September, October, November, and December. Also, traffic travelling south on Line 5 North will not visually be able to see the traffic entering or departing from the Midhurst 3 site where the entrance is currently proposed as it is only a few hundred feet over the crest of the hill, making the entrance way almost blind and potentially very unsafe. The entrance way to the Midhurst 3 project should be located further north on line 5, and at the crest of the hill, so that traffic entering and departing from the project can be clearly seen from both directions. That is the safest location for the entrance way to the site. Because there are several residences in that stretch of Line 5 North, the speed limit should be lowered from 80kph to Page 117 of 119 13b) Correspondence dated February 18, 2013 from Peter G... 50kph at least for the duration of the construction. But, without a doubt, putting the entrance way to the project as close to the crest of the hill as possible, and north of where it is currently proposed, would be the best way to ensure that the entrance way to the project was placed in the safest possible location. With a twenty year plus project duration anticipated, safety matters should be paramount. As I reside immediately adjacent to the Midhurst 3 project on east side of Line 5 North, I hope the council will take that fact into consideration not only when they are evaluating the Transportation Plan that has been submitted, but, even more importantly, when approval for the location of the entrance way for the Midhurst 3 project is being considered. Sincerely, Peter Galloway 175 Line 5 North, Oro Station, Ontario Page 118 of 119 18a) Being a by -law to confirm the proceedings of the Co... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2013 -018 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, February 27, 2013 WHEREAS Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By -Law, unless the municipality is specifically authorized to do otherwise; AND WHEREAS The Council of The Corporation of the Township of Oro - Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By -Law; NOW THEREFORE the Council of The Corporation of the Township of Oro - Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, February 27, 2013, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro - Medonte. 3. That the Mayor /Chair and Clerk /Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by -law shall come into force and take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 27TH DAY OF FEBRUARY, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 119 of 119