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02 06 2013 Council AgendaPage THE TOWNSHIP OF ORO- MEDONTE y, COUNCIL MEETING AGENDA COUNCIL CHAMBERS Townshipo� Wednesday, February 6, 2013 Prow Heritage, Exciting Future 9:00 a.m. - Closed Session 10:00 a.m. - Open Session 1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION: 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. 3. DISCLOSURE OF PECUNIARY INTEREST: 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Andria Leigh, Director of Development Services, re: Personal matters about an identifiable individual (Committee Member). 5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 6. MINUTES OF COUNCIL AND COMMITTEES: 5 -20 a) Minutes of Council meeting held on Wednesday, January 23, 2013. 21 -24 b) Minutes of Human Resources Committee meeting held on Friday, January 18, 2013. 25 -38 c) Minutes of Committee of Adjustment meeting held on Thursday, January 24, 2013. 7. RECOGNITION OF ACHIEVEMENTS: None. 8. PUBLIC MEETINGS: None. 9. DEPUTATIONS: 39 a) 10:00 a.m. Berardo Mascioli, Lake Simcoe Aeropark Inc., re: Aeropark Status of Activities. 10. REPORTS OF MUNICIPAL OFFICERS: Page 1 of 136 Page 10. REPORTS OF MUNICIPAL OFFICERS: 40 -42 a) Report No. F12013 -02, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO re: Report on Tax Arrears. 43 -46 b) Report No. F12013 -03, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO re: Statement of Investment Activities. 47 -62 c) Report No. TES2013 -01, Jerry Ball, Director of Transportation and Environmental Services, re: Easement Agreement with Hydro One Networks Inc. 63 -65 d) Report No. DS2013 -002, Andria Leigh, Director of Development Services, re: Building Permit Stats Update. 66 -68 e) Report No. DS2013 -003, Andria Leigh, Director of Development Services, re: Certificate of Maintenance and Final Acceptance —Stage 1 (Aboveground Services) & Stage 2 (Underground Services for Heights of Moonstone (Bachly), Registered Plan M -679 [refer to item 15c) and d)]. 69 -71 f) Report No. DS2013 -004, Andria Leigh, Director of Development Services, re: Amendment to Subdivision Agreement for Moon Point Development, Registered Plan M -881. 72 -75 g) Report No. CS 2013 -02, Doug Irwin, Director of Corporate Services /Clerk, re: Orillia Fish and Game Conservation Club, 2013 50/50 Draws, Request to Waive Lottery Licence Financial Guarantee Component. 11. REPORTS OF MEMBERS OF COUNCIL: a) Councillor Crawford, re: Draft 2013 CAO Work Objectives [to be distributed at the meeting]. b) Councillor Coutanche, re: Possible Recognition of 2012 RBC Canadian Women Entrepreneur Award Winner. 12. CONSENT AGENDA: 76 a) Announcements of Interest to the Public . Pancake Supper, Shaw's Pancake House, February 12, 2013, 4:30- 7:30 p.m 77 -79 b) Severn Sound Environmental Association minutes of meeting held on October 18, 2012. Staff Recommendation: Receive. 80 -83 c) Orillia & Area Physician Recruitment & Retention Committee minutes of meeting held on December 18, 2012. Staff Recommendation: Receive. 84 -89 d) Midland Public Library minutes of meeting held on December 13, 2012. Staff Recommendation: Receive. Page 2 of 136 Page 12. CONSENT AGENDA: 90 -101 e) Orillia Public Library minutes of meeting held on December 19, 2012. Staff Recommendation: Receive. 102 -107 f) Nottawasaga Valley Conservation Authority minutes of meeting held on December 14, 2012. Staff Recommendation: Receive. 13. COMMUNICATIONS: 108 -115 a) Correspondence dated January 22 & 29, 2013 from Cal Patterson, Warden, County of Simcoe, re: Simcoe County Food and Agriculture Charter. 116 -117 b) Correspondence dated January 25, 2013, from Glenn Meeuwisse, Pulse Racing Inc., re: Request for Partial Road Closure, Summer Epic 8 Hour - August 3, 2013 - Hardwood Ski and Bike. 14. NOTICE OF MOTIONS: None. 15. BY -LAWS: 118 -119 a) By -Law No. 2013 -010 A By -law to Amend By -law No. 2012 -143, Being a By -law to License and Regulate Towing Companies, Tow Truck Owners and Tow Truck Drivers ( "Towing By- law "). 120 -125 b) By -Law No. 2013 -011 A By -law to Authorize the Execution of An Agreement Between The Corporation of the Township of Oro - Medonte and Oro Tastey Snacks for the Operation of the Concession Booth at the Oro - Medonte Community Arena and to Repeal By- law No. 2012 -169. 126 -130 c) By -Law No. 2013 -012 A By -law to Authorize the Issuance of the Certificate of Maintenance and Final Acceptance (Aboveground Services) for Heights of Moonstone — Stage 1 (Bachly Investments Inc.), Registered Plan 51 M -679. 131 -135 d) By -Law No. 2013 -013 A By -law to Authorize the Issuance of the Certificate of Maintenance and Final Acceptance (Underground Services) for Heights of Moonstone – Stage 2 (Bachly Investments Inc.), Registered Plan 51 M -679. 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17. CLOSED SESSION ITEMS (UNFINISHED ITEMS): Page 3 of 136 Page 18. CONFIRMATION BY -LAW: 136 a) By -Law No. 2013 -009 Being a Council 2013. 19. ADJOURNMENT: a) Motion to Adjourn. By -Law to Confirm the Proceedings of the Meeting held on Wednesday, February 6, Page 4 of 136 6a) Minutes of Council meeting held on Wednesday, Januar... THE TOWNSHIP OF ORO- MEDONTE REGULAR COUNCIL MEETING MINUTES --►` Council Chambers Touaulaip of��� /cGC/ Dram +d Heritage, Exriring Fnlrre Wednesday, January 23, 2013 TIME: 6:02 p.m. 2010 - 2014 COUNCIL Staff Robin Dunn, Chief Ad, , ni- ative Officer; Paul Gravelle, Director of Present: Finance /Treasurer /Depu . CAO; Doug Irwin, Director of Corporate Services /Clerk; Andria Le;.,',,, Director of Development Services; Jerry Ball, Director of Transportai'on and Environmental Services; Donna Hewitt, Director of Corporate & Strategic Initiatives; Shawn Binns, Director of Recreation and Community Services; Hugh Murray, Fire Chief; Curtis Shelswell, Chief Municipal Law Enforcement Officer; Kory Chisholm, Planner; Janette Teeter, Deputy Clerk; Samah Othman, Executive Assistant, Corporate Communications Specialist Also Mike Mills, Jason Allan, Richard Luff, Carol Stevens, Alex McGuire, Brian Present: & Rhowda Bimrn, Dave & Paulina Arkell, Peter Head, Klaus Kuch, Wendy Parkinson, S. Craig, Ann Truyens, Judy Smith, Edna Caldwell, Ann Budge CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. Page 1 of 16 Page 5 of 136 6a) Minutes of Council meeting held on Wednesday, Januar... Council Meeting Minutes — January 23, 2013. 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. C130123 -1 Moved by Evans, Seconded by Crawford Be it resolved that the agenda for the Council meeting of Wednesday, January 23, 2013 be received and adopted, as amended, to withdraw Item 10i) Report No. RC2013 -02, Shawn Binns, Director of Recreation and Community Services re: Line 9 Boat Launch. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST: Motion to go In Closed Session. Moved by Meyer, Seconded by Coutanche Moved by Crawford, Seconded by Evans Be it resolved that we do now Rise at 6:25 p.m. and recess until 7:00 p.m. at which time we shall Report on the Closed Session Items 4 c) Jerry Ball, Director of Transportation and Environmental Services re: Litigation affecting the Municipality (Insurance Claim); d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance Management). Carried. Page 2 of 16 Page 6 of 136 6a) Minutes of Council meeting held on Wednesday, Januar... Council Meeting Minutes — January 23, 2013. c) Jerry Ball, Director of Transportation and Environmental Services re: Litigation affecting the Municipality (Insurance Claim). The following staff was present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Jerry Ball, Director of Transportation and Environmental Services. Motion No. C130123 -4 Moved by Coutanche, Seconded by Meyer Be it resolved that the confidential correspondence dated January 18, 2013 and presented by Jerry Ball, Director of Transportation and Environmental Services re: Litigation affecting the Municipality (Insurance Claim) be received. Carried. d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance Management). The following staff was present: Robin Dunn, Chief Administrative Officer. Motion No. C130123 -5 a Moved by Evans, Seconded by Crawford Be it resolved that the confidential verbal information presented by Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance Management) be received. N*W Carried. 5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST Page 3 of 16 Page 7 of 136 6a) Minutes of Council meeting held on Wednesday, Januar... Council Meeting Minutes — January 23, 2013. 6. MINUTES OF COUNCIL AND COMMITTEES: None. Page 4 of 16 Page 8 of 136 6a) Minutes of Council meeting held on Wednesday, Januar... Council Meeting Minutes — January 23, 2013. 8. PUBLIC MEETINGS: a) Proposed Amendment to the Official Plan and Zoning By -Law, 2012- OPA -02 and 2012- ZBA -10, being Part of Lot 20, Concession 8, Part 1, 51 R- 33801, (Oro), Township of Oro - Medonte, 57 Line 7 North (Mills). Deputy Mayor Hough called the meeting to order at 7:04 p.m. and explained the public meeting has been called under the authority of the Planning Act, Section 17 and 34 and, R.S.O. 1990 c.P.13, to obtain public comment with respect to proposed Amendments to the Official Plan and Zoning By -law, Part of Lot 20, Concession 8, Part 1, 51 R -33801 (formerly within Township of Oro), Township of Oro - Medonte. Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on January 3, 2013 and a sign posted on the subject property on the same day. The following correspondence was received at the meeting: None. Andria Leigh, Director of Development Services, explained the purpose and effect of the proposed amendments. A PowerPoint presentation was presented. The following public persons offered verbal comments with respect to the proposed amendments: Richard Luff (submitted written and map correspondence); Carol Stevens; Mike Mills. Deputy Mayor Hough advised that no additional deputations to Council will be permitted with respect to the proposed amendments. Page 5 of 16 Page 9 of 136 6a) Minutes of Council meeting held on Wednesday, Januar... Council Meeting Minutes — January 23, 2013. 9. DEPUTATIONS: a) Jason Allan, Procurement, Fleet & Property Department, County of Simcoe and David Arkell, President & CEO, 360 Energy Inc. re: Energy Management Services. A PowerPoint presentation was presented. Motion No. C130123 -8 Moved by Coutanche, Seconded by Meyer A# Be it resolved that the correspondence dated January 23, 2013 and presented by Jason Allan, Sustainable Operations Coordinator, County of Simcoe and David Arkell, President & CEO, 360 Energy Inc. re: Energy Management Services be received. Carried. Be it resolved 1. That the correspondence dated January 23, 2013 and PowerPoint presentation presented by Laurie Thompson and Mark Abbott, on behalf of Craighurst Business Owners Association, re: Craighurst Sign Project be received. 2. That Council is supportive of the concept presented by the Craighurst Business Owners Association. 3. That staff liaise with the Craighurst Business Owners Association and report back to Council before the end of March, 2013. 4. And That the Craighurst Business Owners Association be advised of Council's decision under the Director of Corporate & Strategic Initiatives' signature. Carried. Page 6 of 16 Page 10 of 136 6a) Minutes of Council meeting held on Wednesday, Januar... Council Meeting Minutes — January 23, 2013. c) Wayne Whitechurch, Whitechurch Towing re: Towing Licensing, Enforcement Issues. Motion No. C130123 -10 Moved by Meyer, Seconded by Coutanche Be it resolved that the information presented by Wayne Whitechurch, Whitechurch Towing re: Towing Licensing, Enforcement Issues be received. b) Report No. F12013 -01, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO re 2013 Budget - Excluded Expenses. Motion No. C130123 -12 Moved by Crawford, Seconded by Evans Be it resolved that Report No. F12013 -01, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO re: 2013 Budget - Excluded Expenses be received and adopted. Carried. Page 7 of 16 Page 11 of 136 6a) Minutes of Council meeting held on Wednesday, Januar... Council Meeting Minutes — January 23, 2013 c) Robin Dunn, CAO re: 2013 Operating, Capital and Reserve Budgets. Motion No. C130123 -13 Moved by Coutanche, Seconded by Meyer Be it resolved that the 2013 Operating, Capital and Reserve Budgets, as amended effective January 23, 2013, are hereby adopted. Carried. d) Report No. F12013 -04, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO re: Statement of Accounts - December 31, 2012. Motion No. C130123 -14 Moved by Crawford, Seconded by Evans Motion No. C130123 -15 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the correspondence from Emergency Management Ontario and presented by Hugh Murray, Fire Chief re: Annual Emergency Management Program Statement of Completion be received. 2. That Mayor Hughes and the Fire Chief be authorized to execute. 3. And That the Fire Chief forward the completed Statement of Completion to Emergency Management Ontario. Carried. Page 8of16 Page 12 of 136 6a) Minutes of Council meeting held on Wednesday, Januar... Council Meeting Minutes — January 23, 2013. f) Report No. HR2013 -01, Tamara Obee, Manager Health & Safety, Human Resources re: 2012 Year in Review and 2013 Policy Update. Confidential correspondence was distributed under separate cover to members of Council. Motion No. C130123 -16 Motion No. C130123 -17 Moved by Crawford, Seconded by Evans' Nw 'NW Be it resolved - 1. That Report No. DS2013 -001, Andria Leigh, Director of Development Services re: Repeal of Site Plan Agreement —Doug and Ruth Kingsbury be received and adopted. 2. That By -law 2013 -008 authorizing the repeal of By -law No. 2001 -096 be brought forward for Council's consideration. 3. And That the applicant's solicitor be advised of Council's decision under the Director of Development Services' signature. Carried. Page 9 of 16 Page 13 of 136 6a) Minutes of Council meeting held on Wednesday, Januar... Council Meeting Minutes — January 23, 2013. Carried. Page 10 of 16 Page 14 of 136 6a) Minutes of Council meeting held on Wednesday, Januar... Council Meeting Minutes — January 23, 2013. k) Doug Irwin, Director of Corporate Services /Clerk, re: Appointment of Chair, Human Resources Committee. Motion No. C130123 -20 Moved by Evans, Seconded by Crawford Be it resolved 1. That the correspondence presented by Doug Irwin, Director of Corporate Services /Clerk re: Appointment of Chair, Human Resources Committee be received. 2. That Councillor John Crawford be appointed as Chair of the Human Resources Committee for the 2013 term. 11 a) Motion No. C130123 -21 Moved by Meyer, Seconded by Coutanche Page 11 of 16 Page 15 of 136 6a) Minutes of Council meeting held on Wednesday, Januar... Page 16 of 136 6a) Minutes of Council meeting held on Wednesday, Januar... Council Meeting Minutes — January 23, 2013. Moved by Meyer, Seconded by Coutanche Be it resolved 1. That correspondence dated January 16, 2013 from Wendy Sutherland, Supervisor of Administrative Support Services, City of Barrie re: Council Motion 13 -G -012, 2013- 2014 Committee Appointments, Members of Council and Board of Directors of the Lake Simcoe Regional Airport Corporation be received. 2. That the City of Barrie's appointments to the Lake Simcoe Regional Airport Board as outlined in their correspondence dated January 16, 2013 be approved. 3. And That the City of Barrie and the Lake Simcoe Regional Airport be advised of Council's decision under the Director of Corporate Services /Clerk's signature. Carried. Page 13 of 16 Page 17 of 136 6a) Minutes of Council meeting held on Wednesday, Januar... Council Meeting Minutes — January 23, 2013. e) Correspondence dated January 14, 2013 from Martin Bohl, Director for the Ontario Wildlife Damage Compensation Program re: Director's Decision on an Appeal made under the Ontario Wildlife Damage Compensation Program Established by Order on Council 1313/2011. Motion No. C130123 -26 Moved by Evans, Seconded by Crawford Be it resolved that the correspondence dated January 14, 2013 from Martin Bohl, Director for the Ontario Wildlife Damage Compensation Program re: Director's decision on an appeal made under the Ontario Wildlife Damage Compensation Program established by Order in Council 1313/2011 be received. 14. NI None Carried. 0 Page 14 of 16 Page 18 of 136 6a) Minutes of Council meeting held on Wednesday, Januar... Council Meeting Minutes — January 23, 2013. 15. BY -LAWS: a) By -Law No. 2013 -004: A By -law to Repeal By -law 2011 -164 and amend the zoning provisions on lands described as follows: Parts 3, 4, and 7 of Plan 51 R- 37583, and Part 2 of Plan 51 R- 37762, Oro, Township of Oro - Medonte, County of Simcoe. b) By -Law No. 2013 -008: By -law to Repeal By -law No. 2001 -096, "A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Doug and Ruth Kingsbury described as lands as follows: 21 Forestplain Road, Lot 20, Plan 1719, Concession 1, designated as Parts 1 and 2, Plan 51 R -5711, Township of Oro - Medonte, County of Simcoe, Roll# 4346- 030 - 012- 26179 ". Motion No. C130123 -27 Moved by Coutanche, Seconded by Be it resolved that a) By -Law No. 2013 -004: A By -law to Repeal By -law 2011 -164 and amend the zoning provisions on lands described as follows: Parts 3, 4, and 7 of Plan 51 R- 37583, and Part 2 of Plan 51 R- 37762, Oro, Township of Oro - Medonte, County of Simcoe. b) By -Law No. 2013 -008: A By -law to Repeal By -law No. 2001 -096, "A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Doug and Ruth Kingsbury described as lands as follows: 21 Forestplain Road, Lot 20, Plan 1719, Concession 1, designated as Parts 1 and 2, Plan 51 R -5711, Township of Oro - Medonte, County of Simcoe, Roll# 4346- 030 - 012- 26179 ". be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17.CLOSED SESSION ITEMS (UNFINISHED ITEMS): None. Page 15 of 16 Page 19 of 136 6a) Minutes of Council meeting held on Wednesday, Januar... Page 20 of 136 6b) Minutes of Human Resources Committee meeting held on Township of Prasrd Heritage, Exririxg Furrrr Friday, January 18, 2013 Present: THE TOWNSHIP OF ORO- MEDONTE HUMAN RESOURCES COMMITTEE Council Chambers 2010 - 2014 COUNCIL Mayor H.S. Hughes Councillor Crawford, Chair Councillor Meyer Robin Dunn, Chief Administrative OfficE. Tom Gazda, Gazda, Houlne Associates I TIME: 9:30 a.m. teleconference 1. CALL TO ORDER - PRIVATE PRAYERI MOMENT OF REFLECTION: Councillor Crawford assumed th air and called the meeting to order. 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. HR13018 -1 Moved by Meyer, Seconded by F It is recommended that the agenda for the Human Resources Committee meeting of Friday, January 18, 2013 be received and adopted. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. 4. MINUTES OF COMMITTEE: a) Minutes of Human Resources Committee meeting held on December 14, 2012. Motion No. HR130118 -2 Moved by Hughes, Seconded by Meyer It is recommended that the minutes of the Human Resources Committee meeting held on December 14, 2012 be adopted as printed and circulated. Carried. Page 1 of 4 Page 21 of 136 6b) Minutes of Human Resources Committee meeting held on Human Resources Committee Minutes — January 18, 2013. 5. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. Motion No. HR130118 -3 Moved by Hughes, Seconded by Meyer It is recommended that we do now go in Closed Session at 9:34 a.m. to discuss: • personal matters affecting an identifiable individual. Carried. b) Motion to Rise and Report. Motion No. HR130118 -4 Moved by Hughes, Seconded by Meyer The following staff was present: Robin Dunn, Chief Administrative Officer; Tom Gazda, Gazda, Houlne Associates Inc. via teleconference. Motion No. HR130118 -5 Moved by Meyer, Seconded by Hughes It is recommended that confidential correspondence dated January 18, 2013 and presented by Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance Management) be received. Carried. Page 2 of 4 Page 22 of 136 6b) Minutes of Human Resources Committee meeting held on Human Resources Committee Minutes — January 18, 2013. d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Labour Relations). The following staff was present: Robin Dunn, Chief Administrative Officer. Motion No. HR130118 -6 Moved by Hughes, Seconded by Meyer The following staff was present: Robin Dunn, Chief Administrative Officer; Tom Gazda, Gazda, Houlne Associates Inc. via teleconference. Motion No. HR130118 -7 A'k Moved by Meyer, Seconded by Hug Carried. Page 3 of 4 Page 23 of 136 6b) Minutes of Human Resources Committee meeting held on Human Resources Committee Minutes — January 18, 2013. 6. REPORTS OF MUNICIPAL OFFICERS: None. 7. NOTICE OF MOTIONS: None. 8. ADJOURNMENT: a) Motion to Adjourn. Motion No. HR130118 -8 Moved by Hughes, Seconded by Meyer It is recommended that we do now ourn at 12:25 p.m. , Councillor Grawtord, Chair Robin Dunn, CAO Carried. Page 4 of 4 Page 24 of 136 6c) Minutes of Committee of Adjustment meeting held on T... 7o l ip of j�' [Wild Hrrita�gr, Exririr +R Fnsrrr Thursday, January 24, 2013 THE TOWNSHIP OF ORO- MEDONTE COMMITTEE OF ADJUSTMENT MEETING MINUTES Council Chambers Present: Scott Macpherson, Chair Bruce Chappell Allan Johnson Roy Hastings Larry Tupling Staff present TIME: 10:16 a.m. Andria Leigh, Secretary Treasure : _.:. ctor of Development Services Marie Brissette, Committee Cc 'nat .. 1. OPENING OF MEETING: Scott Macpherson assumed the ChE 2. ADOPTION OF THE AGENDA. a) Motion to Adopt the Agenda. Motion No. CA130124 -1 Moved by Tupling, Seconded by Fla: It is recomr- that the agenda for the Committee of Adjustment meeting of Thursday, January X013 be received and adopted. Carried. 3. DISCLOS `- E OF PECUNIARY INTEREST: None declared. 4. ADOPTION OF MINUTE !' a) Minutes of the Committee of Adjustment meeting held on Thursday, December 13, 2012. Motion No. CA130124 -2 Moved by Johnson, Seconded by Hastings It is recommended that the minutes of the Committee of Adjustment meeting of Thursday, December 13, 2012 be adopted as printed and circulated. Carried. Page 1 of 14 Page 25 of 136 6c) Minutes of Committee of Adjustment meeting held on T... Committee of Adjustment Meeting Minutes — January 24, 2013. 5. PUBLIC MEETINGS: a) 2013 -13-01 (Springvalley Farms (Elmvale) Ltd.), 6208 Line 3 North, Concession 3, Part Lot 22, Application to create a new lot by way of severance, for a residence surplus to a farming operation as a result of farm consolidation. John and Dave Spring, applicants, were present. Motion No. CA130124 -3 Moved by Chappell, Seconded by Tupling It is recommended that the Committee of Adjustment grants provisional consent to Application 2013 -13-01, for the severance of a residence surplus to a farming operation as a result of farm consolidation, subject to the following conditions: Page 2 of 14 Page 26 of 136 6c) Minutes of Committee of Adjustment meeting held on T... Committee of Adjustment Meeting Minutes — January 24, 2013. b) 2012 -B -41 (Audrey and Dwight Evans) [deferred from the December 13, 2012 meeting], 84 Line 13 North, Concession 13, Part Lot 12, Application for the creation of a new residential lot. Shirley Partridge, agent, was present on behalf of the applicants. Motion No. CA130124 -4 Moved by Chappell, Seconded by Tupling It is recommended that the Committee of Adjustment grants provisional consent to Application 2012 -B -41, for the severance of a new lot, subject to the following conditions: 1► 3. 4. 5. 6. That one copy of a Registered Reference Plan for the subject land indicating the severed parcel be prepared by an Ontario Land Surveyor be submitted to the Secretary - Treasurer; That the applicant enter into a Consent Agreement with the Township to be registered on title to implement the requirements of the Lake Simcoe Region Conservation Authority letter dated January 15, 2013; That the applicant's solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; That the applicant pay $ 2,000.00 for the lot created as cash -in -lieu of a parkland contribution; That all municipal taxes be paid to the Township of Oro - Medonte; and That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. Carried. Page 3 of 14 Page 27 of 136 6c) Minutes of Committee of Adjustment meeting held on T... Committee of Adjustment Meeting Minutes — January 24, 2013. c) 2012 -B -34 & 2012 -A -39 (Norman Langman) [deferred from the December 13, 2012 meeting], 945 Line 12 North, Concession 13, West Part of Lots 13, Application for a proposed boundary adjustment. To be heard in conjunction with: 2012 -A -39 (Norman Langman) [deferred from the December 13, 2012 meeting], 945 Line 12 North, Concession 13, West Part of Lot 13, Application for relief from the minimum lot frontage requirement for a boundary adjustment /lot addition proposed by Consent Application 2012 -B -34. Norman Langman, applicant, and Bruce Horne, intended recipient of the severed lands, were present. Motion No. CA130124 -5 le Moved by Hastings, Seconded by Johnson It is recommended that the Committee of Adjustment grants Variance Application 2012 -A- 39, in conjunction with Consent Application 2012 -B -34, for a boundary adjustment /Lot addition, subject to the following conditions: 1. That, in conjunction with Variance Application 2012 -A -39, Consent Application 2012 -6- 34 be approved; 2. That the applicant apply for, and obtain, an amendment to the zoning of the enhanced lands: a) Recognizing the classified wetlands on the property that are not presently located within the Environmental Protection (EP) Zone; b) Applying a Holding Provision ( "(H) ") to the balance of the enhanced lands, requiring a Site Plan Agreement to be entered into with Council prior to the development of the property for a residential use. Such a Holding Provision would not be removed until such time as an Ecological Investigation has been completed to the satisfaction of the County of Simcoe, the Lake Simcoe Region Conservation Authority, and the Township. 3. That the applicant enter into a Consent Agreement with the Township to be registered on title to implement the requirements of the Lake Simcoe Region Conservation Authority letter dated January 15, 2013; Carried. Page 4 of 14 Page 28 of 136 6c) Minutes of Committee of Adjustment meeting held on T... Committee of Adjustment Meeting Minutes — January 24, 2013. d) 2012 -A -35 (JJ Woolverton) [deferred from the October 18, 2012 meeting], 199/201 Eight Mile Point Road, Lots 93 & 94, Plan 780, Application for relief for use of an accessory building for human habitation, from maximum floor area, and for replacement and enlargement of non - complying building in a manner that does not increase a situation of non - compliance and complies with all other applicable provisions of the Zoning By -law. JJ Woolverton, applicant, and Kristi McKechnie, agent, was present. Motion No. CA130124 -6 Moved by Tupling, Seconded by Hastings It is recommended that the Committee of Adjustment approves Variance Application 2012 - A-35, specifically, to permit the replacement and expansion of a non - complying and non- conforming detached accessory building containing sleeping and sanitary facilities, subject to the following conditions: Page 5 of 14 Page 29 of 136 6c) Minutes of Committee of Adjustment meeting held on T... Committee of Adjustment Meeting Minutes — January 24, 2013. e) 2012 -A -29 (Napoleon Systems & Developments Ltd) - Revision, 2621 Gore Road, Concession 1, North Part Lot 10, Application for relief from Minimum width of planting strip adjacent to front and exterior side lot lines; Parking standards; Minimum width of driveways leading to a parking area or a parking lot; and Setback from top of bank of water course. Jamie Robinson, agent, and Stephen Schroeter, applicant, were present. Motion No. CA130124 -7 Moved by Johnson, Seconded by Chappell _40 It is recommended that the Committee of Adjustment approves a request for revision to its Notice of Decision dated August 16, 2012 regarding Variance Application 2012 -A -29, subject to the following conditions: 1. That, notwithstanding Table B3, and Sections 5.19, 5.20.2.2, and 5.33 of Zoning By -law 97 -95, as amended, the development of the subject property shall otherwise comply with all other applicable provisions of the Zoning By -law; 2. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by 1) pinning the footing and 2) verifying in writing prior to pouring of the foundation by way of survey /real property report that: a) The width of the planting strip ad'acent,to Gore Road be no less than approximately 1.0 metre; and b) The width of the entrance accommodating two -way traffic into the property be no less than approximately 7.5 metres. 3. That the development of the subject property be in conformity with the dimensions as set out on the application and sketches submitted and approved by the Committee; 4. That the approval of Variance Application 2012 -A -29 be subject to the applicant obtaining approvals from all internal departments at the Township and all relevant commenting agencies by way of a Site Plan Application for the proposed development, including: a) The Ministry of Transportation; and b) The Nottawasaga Valley Conservation Authority. 5. That the appropriate zoning certificate and building permit be obtained from the Township only after the Committee's decision becomes final and binding, as provided by the Planning Act R.S.O. 1990, c.P. 13. Carried. Page 6 of 14 Page 30 of 136 6c) Minutes of Committee of Adjustment meeting held on T... Committee of Adjustment Meeting Minutes — January 24, 2013. f) 2012 -B -29 (Barb and Kris McKay) [deferred from the November 15, 2012 meeting], 7 Symond Avenue, Plan 798, Lots 70 to 72, Application to sever to create one new lot for residential purposes. Barb and Kris McKay, applicants, were present. Motion No. CA130124 -8 Moved by Tupling, Seconded by Hastings It is recommended that the Committee of Adjustment grants provisional consent to Application 2012 -B -29, for consent to sever one new residential lot and retaining one lot, subject to the following conditions: That one copy of a Registered Reference Plan of the subject lands prepared by an Ontario Land Surveyor be submitted to the Committee Secretary- Treasurer; That the applicant's solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; That the applicant pay $ 2,000.00 for the lot created as cash -in -lieu of a parkland contribution; That the applicant apply for, and obtain, an amendment to the zoning of the severed and retained lands, to recognize the lot area deficiency, to recognize a lot frontage deficiency on a public street, and to zone the portion of Lakeview Avenue which was not previously zoned; That the applicant carries out or causes to be carried out the extension of Symond Avenue to the Township's standard to provide frontage for both the severed /retained lots, subject to recognition of the reduction in lot frontage on a public street, to the satisfaction of the Township's Transportation & Environmental Services Department. The applicant is responsible for all costs associated with the required upgrades and all costs associated with the transfer including the Township's legal cost; That the applicant shall transfer to the Corporation of the Township of Oro - Medonte ( "Township "), at no cost, a fee simple, unencumbered interest in Symond Avenue, as extended pursuant to point 5 above, subject to: -That the applicant shall submit to the satisfaction of the Township's Transportation and Environmental Services Department a preliminary reference plan (3 copies) which sets out the lands to be transferred to the Township. Upon approval the Township will instruct the surveyor to deposit the reference plan in the Land Registry Office for Simcoe County and request the surveyor provide the Township with 3 copies of the deposited reference plan. -All costs associated with the land transfer, including costs relating to surveying, legal fees, and disbursements, agreements, HST, etc. shall be full borne by the applicant. The applicant shall employ a Solicitor, entitled to practice law in Canada, being a member of the Law Society of Upper Canada to facilitate the transfer of the real property and in effect represent both parties in the subject transaction, at no cost to the Township. The Solicitor shall carry transfer insurance that will indemnify the transfer. The applicant must contact the Township for detailed transfer specifications. The Township is requesting the conveyance of land pursuant to Section 53(12) of the Planning Act and such land will form part of municipal transportation routes to the extent of the transfer in accordance with Section 31(6) of the Municipal Act, 2001. That all municipal taxes be paid to the Township of Oro- Medonte; and That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. Carried. Page 7 of 14 Page 31 of 136 6c) Minutes of Committee of Adjustment meeting held on T... Committee of Adjustment Meeting Minutes — January 24, 2013. g) 2013 -A -01 (Kim Gavine), 1473 Mount St Louis Road West, Concession 2, Lot 55, Application for relief from setbacks from limits of Environmental Protection (EP) Zone for an addition. No one was present on behalf of the application. Garry Kumpula, adjacent property owner, questioned if a new site plan would be supplied and whether the Ministry of Transportation and the Ministry of Natural Resources would have the opportunity to comment, and whether any additional sanitary facilities were being proposed. Motion No. CA130124 -9 Moved by Tupling, Seconded by Hastings Page 8 of 14 Page 32 of 136 6c) Minutes of Committee of Adjustment meeting held on T... Committee of Adjustment Meeting Minutes — January 24, 2013. h) 2013 -A -02 (Shirley, Marcia, Roger Chapman), 6 Diamond Valley Drive, Plan M -957, Lot 3, Application for relief from Apartment Dwelling Units Accessory to a Single Detached Dwelling: (c) maximum floor area of the apartment dwelling unit. Shirley Chapman, applicant, was present. Motion No. CA130124 -10 Moved by Johnson, Seconded by Tupling It is recommended that the Committee of Adjustment approves Variance Application 2013 - A-02, specifically, to permit the construction of an apartment accessory to a single detached dwelling with a floor area of 102 square metres, subject to the following conditions: 1. That, notwithstanding Section 5.4 b) of Zoning By -law 97 -95, as amended, the apartment accessory to the single detached dwelling shall otherwise comply with all other applicable provisions of the Zoning By -law; 2. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by 1) pinning the footing and 2) verifying in writing prior to pouring of the foundation by way of survey /real property report that the apartment accessory to the single detached dwelling, have a floor area not exceeding approximately 102 square metres; 3. That the apartment accessory to the single detached dwelling be in conformity with the dimensions as set out on the application and sketches submitted and approved by the Committee; 4. That the appropriate zoning certificate and building and sewage system permits be obtained from the Township only after the Committee's decision becomes final and binding, as provided by the Planning Act R.S.O. 1990, c.P. 13. Carried. Page 9 of 14 Page 33 of 136 6c) Minutes of Committee of Adjustment meeting held on T... Page 34 of 136 6c) Minutes of Committee of Adjustment meeting held on T... Committee of Adjustment Meeting Minutes — January 24, 2013. j) 2013 -A -04 (Genevieve Blais), 5 Dale Court, Lot 23, Plan M -447, Concession 4, Application for relief from minimum required front yard. Greg and Scott Cormack, agents, were present on behalf of the applicant. Motion No. CA130124 -12 Moved by Hastings, Seconded by Chappell It is recommended that the Committee of Adjustment approves Variance Application 2013 - A-04, specifically, to permit the construction of a new two storey single detached dwelling, subject to the following conditions: 1. That, notwithstanding Table B1 of Zoning By -law 97 -95, as amended, the single detached dwelling shall otherwise comply with all other applicable provisions of the Zoning By -law; 2. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by 1) pinning the footing and 2) verifying in writing prior to pouring of the foundation by way of survey /real property report that the proposed single detached dwelling be located no closer to the front lot line than approximately 5 metres;. 3. That the detached accessory building be in conformity with the dimensions as set out on the application and sketches submitted and approved by the Committee; 4. That the appropriate zoning certificate and building and sewage permits be obtained from the Township only after the Committee's decision becomes final and binding, as provided by the Planning Act R.S.O. 1990, c.P. 13. Carried. Page 11 of 14 Page 35 of 136 6c) Minutes of Committee of Adjustment meeting held on T... Page 36 of 136 6c) Minutes of Committee of Adjustment meeting held on T... Committee of Adjustment Meeting Minutes — January 24, 2013. 6. NEW BUSINESS: a) Appointment of Chair. Motion No. CA130124 -14 Moved by Tupling, Seconded by Johnson It is recommended by the Committee of Adjustment that Scott Macpherson be appointed as Chair of the Committee of Adjustment for the 2013 Term. Carried. b) Appointment of Vice Chair. Motion No. CA130124 -15 Moved by Chappell, Seconded by Johnson It is recommended by the Committee of Adjustment that Roy Hastings be Vice Chair for the Committee of Adjustment for the 2013 Term. nted as Carried. Page 13 of 14 Page 37 of 136 6c) Minutes of Committee of Adjustment meeting held on T... Committee of Adjustment Meeting Minutes — January 24, 2013. 7. NOTICE OF MOTION: None. 8. NEXT MEETING DATE: Thursday, February 21, 2013 at 10:00 a.m. ADJOURNMENT: Motion to Adjourn. Motion No. CA130124 -16 Moved by Tupling, Seconded by Hastings It is recommended that we do now adjourn at 1:08 p. Scott Macpherson, Chai Carried. Andria Leigh, Secretary Treasurer Page 14 of 14 Page 38 of 136 9a) 10:00 a.m. Berardo Mascioli, Lake Simcoe Aeropark In REQUEST FOR DEPUTATION BEFORE COUNCIL /COMMITTE !'card Xnrta;q Crndeixn hwrw,: Any written or electronic submissions and background Information for consideration by Council /Committee must be submitted to the Clerk by 4 :30 pm on the Wednesday of the week prior to the preferred meeting. Electronic submissions should be submitted In Microsoft PowerPoint /Microsoft Word format. Preferred Meeting and Date: February 6, 2013 I am requesting deputation to speak: a) D on my own behalf, or b) I@ on behalf of a group I organization / association, if b), please state name of group/ organization /association below. Lake Simcoe Aeropark Inc. I would like to use: ❑ projector ❑ laptop Name(s) of Speaker(s) A deputation wishing to appear before Council/Committee shall be limited to no more than two (2) speakers with a tots speaking time of not more than ten (10) minutes. Berardo Mascioli Subject of Presentation Please describe below, the subject matter of the requested presentation in sufficient detail, to provide the Township a means to determine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that provide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Councils Mandate. Please note, if you intend to include handouts or a presentation using electronic devices, one (1) copy of any electronic presentation and fifteen (15) hard copies of the presentation including any handouts and are to be delivered to the Clerk's Office In accordance with the guidelines for Deputations /Delegations outlined in the Township's Procedural By -law. Presentation to provide the results of the Beacon EIS Stud' Memo discussincl the 3otential wildlife hazards from mytinta ning or enhancing natural heritage features within Phasel /Phase 2 of the Lake Simcoe Aeropark Subdivision plan. Reason why this presentation Is Important to council and to the municipality: The Township's planning department refuses to consider aviation safety as a desired outcome of the planning process. When directives from agencies, ministries and Transport Canada do not completely align, an approval authority must make a determination between the policies. Presentation will discuss the potential liability for non - action, and some options for the Township to consider. Date of Request, January 22, 2013 Signature(s) of Speaker(s)-,'- Address: 255 Duncan Mill Road, Toronto, ON M313 31­19 Telephone: 416 391 -6700 o R— 4 1 (o .4 l U — Fax, 416 391 -6703 email. berardo@strategaconsulting.ca Note: Additional material may be circulated / presented at the time of the deputation. Scheduling will be at the discretion of the Clerk, and will be confirmed. There are no guarantees that by requesting a certain date(s) your deputation will be accepted„ as prior commitments may make fl necessary to schedule an alternate date suggested by the Clerk. Personal Information on this form Is catlecled under the lapel authority of the Municipal Act, S.O. 2001, &25 as emended. The Informatan Is collected and maintained for the purpose of creating a record that Is evallable to the general public pursuant to Section 27 of the Munldpal Freedom of Information and Protection of Privacy Act Questions about this collection should be directed to the Clarks Office, The corporation of the Township of Oro- Medorfs, 148 une 7 South, Boot 100, Oro, Ontario, LOL 2X0. 01/2011 Page 39 of 136 10a) Report No. F12013 -02, Paul Gravelle, Director of Fi... iibwnslaip of REPORT ` J& Proud Heritage, Exciting Future Report No. F12013 -02 To: Council Prepared By: Paul Gravelle Meeting Date: February 6, 2013 Subject: Report on Tax Arrears Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. Report No. F12013 -02 be received. BACKGROUND: The Municipal Act requires the Treasurer to report annually to Council on the status of tax arrears. ANALYSIS: Accordingly, please find attached a Report on Tax Arrears as at December 31, 2012. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: Not applicable POLICIES /LEGISLATION: Municipal Act CORPORATE STRATEGIC GOALS: Not Applicable FINANCE Report No. F12013 -02 February 6, 2013 Page 1 of 2 Page 40 of 136 10a) Report No. F12013 -02, Paul Gravelle, Director of Fi... CONSULTATIONS: None ATTACHMENTS: Report on Tax Arrears CONCLUSION: Respectfully submitted: Paul Gravelle Director of Finance/Treasurer SMT Approval / Comments: I C.A.O. Approval / Comments: FINANCE Report No. F12013 -02 February 6, 2013 Page 2 of 2 Page 41 of 136 v c0 m N 0 CA) rn BALANCES OUTSTANDING Current year Arrears - 1 year Arrears - 2 years Arrears - 3 years & prior Total current taxes o/s as % of total taxes levied Total o/s as % of total taxes levied Total taxes levied Number of properties 2 years or more in arrears prepared January 6, 2013 by Paul Gravelle, Treasurer TOWNSHIP OF ORO - MEDONTE REPORT ON TAX ARREARS AS AT DECEMBER 31,2012 2012 2011 TAXES PENALTY & TOTAL TAXES PENALTY & INTEREST INTEREST 1,885,243 97,534 1,982,777 861,573 112,969 974,542 416,757 75,168 491,925 423,038 98,466 521,504 3,586,611 384,137 3,970,748 5.91% 12.44% 31,923,583 194 TOTAL 1,661,373 89,405 1,750,778 745,286 94,758 840,044 356,458 77,341 452,176 340,483 88,557 429,040 3,103,600 350,061 3,472,038 5.40% 11.29% 30,748,022 396 0 v Z7 CD O Z O TI N O W O N v v CD CD CD O 1 O TI 10b) Report No. F12013 -03, Paul Gravelle, Director of Fi... To laz at��� /v�y -` REPORT G�-P Proud Heritage, exciting Future Report No. F12013 -03 To: Council Prepared By: Paul Gravelle Meeting Date: February 6, 2013 Subject: Statement of Investment Activities Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. Report No.F12013 -03 relating to investment activities to December 31, 2012 be received. BACKGROUND: The Municipal Act requires the Treasurer to report annually to Council on investment activities. ANALYSIS: Accordingly, please find attached the Statement of Investment Activities for the year ending December 31, 2012. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: Additional interest revenue detailed on statement. POLICIES /LEGISLATION: Municipal Act FINANCE Report No. F12013 -02 February 6, 2013 Page 1 of 2 Page 43 of 136 10b) Report No. F12013 -03, Paul Gravelle, Director of Fi... CORPORATE STRATEGIC GOALS: Financial Stewardship CONSULTATIONS: None ATTACHMENTS: Statement of Investment Activities CONCLUSION: Respectfully submitted: 0 — A - Pj, Paul Gravelle Director of Finance/Treasurer SMT Approval / Comments: I C.A.O. Approval / Comments: FINANCE Report No. F12013 -02 February 6, 2013 Page 2 of 2 Page 44 of 136 10b) Report No. F12013 -03, Paul Gravelle, Director of Fi... TOWNSHIP OF ORO - MEDONTE STATEMENT OF INVESTMENT ACTIVITIES FOR THE PERIOD OF JUNE 30, 2011 TO DECEMBER 31,2012 Interest Interest if Prior 1/1/2012 Earned funds left in Variance Report to bank account 31/12/2011 12131/2012 $200,000 GIC - BMO Interest Payable @ 1.50% Purchased June 29, 2011 Maturity date June 29, 2012 $200,000 GIC - Bank of Nova Scotia Interest Payable @ 1.95% Purchased June 29,2011 Maturity date June 29, 2013 $200,000 GIC - Manulife Bank Interest Payable 02.25% Purchased June 29,2011 Maturity date June 30,2014 $200,000 GIC - National Bank Interest Payable @ 2.55% Purchased June 29, 2011 Maturity date June 29, 2015 $200,000 GIC - Bank of Nova Scotia Interest payable @ 2.95% purchased June 29, 2011 Maturity date June 29, 2016 $100,000 GIC - Manulife Trust Interest payable @ 1.60% purchased April 16, 2012 Maturity date April 16, 2013 $100,000 GIC - Cdn. Western Bank Interest payable @ 2.20% purchased April 16, 2012 Maturity date April 16, 2014 $100,000 GIC - Pacific & Western Bank Interest payable @ 2.25% purchased April 16, 2012 Maturity date April 16, 2015 1 of 2 3,000.00 2,550.00 450.00 226.85 223.15 5,866.03 3,835.48 2,030.55 680.55 1,350.00 6,768.49 3,835.48 2,933.01 983.01 1,950.00 7,670.96 3,835.48 3,835.48 1,285.48 2,550.00 8,874.25 3,835.48 5,038.77 1,688.77 3,350.00 1,139.73 908.22 231.51 0.00 231.51 1,567.12 908.22 658.90 0.00 658.90 1,602.74 908.22 694.52 0.00 694.52 Page 45 of 136 10b) Report No. F12013 -03, Paul Gravelle, Director of Fi... TOWNSHIP OF ORO - MEDONTE STATEMENT OF INVESTMENT ACTIVITIES FOR THE PERIOD OF JUNE 30, 2011 TO DECEMBER 31,2012 $100,000 GIC - Manulife Bank Interest payable @ 2.45% purchased April 16, 2012 Maturity date April 18, 2016 $100,000 GIC - National Bank Interest payable @ 2.75% purchased April 16, 2012 Maturity date April 17, 2017 $222,426 GIC - Manulife Bank Interest payable @ 2.60% purchased July 4, 2012 Maturity date July 4, 2017 Additional interest revenue due to investment activities 2of2 Interest Interest if Prior 1/1/2012 Earned funds left in Variance Report to bank account 31/12/2011 12/31/2012 1,745.21 908.22 836.99 0.00 836.99 1,958.90 908.22 1,050.68 0.00 1,050.68 2,867.77 1,406.31 1,461.46 0.00 1,461.46 19,221.87 4,864.66 14,357.21 Page 46 of 136 10c) Report No. TES2013 -01, Jerry Ball, Director of Tran... Iownslit,p of REPORT Proud Heritage, Exciting Future Report No. TES2013 -01 To: Council Meeting Prepared By: Lisa McNiven Meeting Date: February 6, 2013 Subject: Easement Agreement with Hydro One Networks Inc. Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action EX For Information Only It is recommended that: 1. THAT Report No. TES2013 -01 be received and adopted; 2. THAT the Township of Oro - Medonte enter into an Easement Agreement with Hydro One Networks Inc. for the portion of Lot 20 Concession 5, as shown on the attached sketch from Hydro One; 3. THAT Hydro One be responsible for all legal and survey costs related to the easement; 4. THAT Hydro One compensates the Township in the amount of $500.00 for the easement rights; 5. AND THAT Hydro One is notified of Council's decision. BACKGROUND: Hydro One is upgrading the existing pole line on Line 4 North, between Highway 11 and Old Barrie Road, as a result of a proposed solar farm (Sun Edition), located at #1461 Line 4 North. Hydro One staff contacted Transportations Services to obtain Municipal consent to upgrade the existing hydro distribution pole line, and to move a portion of the line onto the Municipal right of way from private easements. From #194 Line 4 North to the 15/16 Side Road, the existing pole line is located on or just behind the Municipal right of way in easements, between the private land owners and Hydro One. From 15/16 Side Road North to #1461 Line 4 North, the existing line is located behind the Municipal right of way in easements, between the private land owners and Hydro One. Transportation & Environmental Services Report No. TES2013 -01 February 6, 2013 Page 1 of 3 Page 47 of 136 10c) Report No. TES2013 -01, Jerry Ball, Director of Tran... The pole upgrade will consist of moving the existing line to the Municipal right of way, and increasing the size of the poles from 35.5 feet to 60 feet in height. One of the new poles will have a new guide wire that will encroach onto the Township's land at Lot 20 (just north of the Community Center property). Attached is the offer to grant an easement received from Hydro One, requesting a 7m x 3m easement to install the guide wire in this area. Hydro One would be responsible for all legal and survey fees, as well as offering the Township $500.00 in consideration for the easement rights. I ANALYSIS: I The offer to grant an easement is a standard agreement from Hydro One, and there are no issues with granting the easement from a legal perspective. The land which the easement will be over is owned by the Township. The farmer who currently leases the land, and who also donated the land, has no objections to the guide wire and easement. Hydro One staff has confirmed that they have contacted the majority of the land owners who will be affected by the proposed pole upgrade. Hydro One staff is currently working with the land owners to get easement agreements similar to the one offered to the Township for any encroachments on private property. In addition, Hydro One staff has contacted land owners that abut sections of the Municipal right of way where trees will be required to be removed for the pole upgrade. They are working with the land owners to address any concerns. By signing the Hydro One "Road Location Drawings" (attached), the Township will be approving the work, including the removal of trees, in the right of way under the existing or new pole locations. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: Hydro One will be removing some trees on the right of way that are in poor health and could be a liability at some point to the Municipality. They will also be removing the scrub brush in the Municipal right of way, under the proposed pole line. Hydro One will be compensating the Township for the easement, for the guide wire, on Lot 20 in the sum of $500. POLICIES /LEGISLATION: N/A Transportation & Environmental Services February 6, 2013 Report No. TES2013 -01 Page 2 of 3 Page 48 of 136 10c) Report No. TES2013 -01, Jerry Ball, Director of Tran... CORPORATE STRATEGIC GOALS: 71 Quality of Life, Sustainability, Safe & Healthy Community, External Relations CONSULTATIONS: Troy Dowswell, Hydro One Networks Inc. ATTACHMENTS: Offer to Grant an Easement to Hydro One Networks Inc., Road Location Approval Drawings for Hydro One - Line 4 North, between Highway 11 and Edgar. CONCLUSION: Hydro One is upgrading their existing line on Line 4 N. The have requested municipal consent and an easement on the Township owned Lot 20 for a guide wire for one of the hydro poles. The new hydro line will be larger poles located within the existing municipal right of way. Respectfully submitted: Lisa McNiven Manager of Transportation Services SMT Approval / Comments: Transportation & Environmental Services Report No. TES2013 -01 C.A.O. Approval / Comments: February 6, 2013 Page 3 of 3 Page 49 of 136 10c) Report No. TES2013 -01, Jerry Ball, Director of Tran... OFFER TO GRANT AN EASEMENT TO HYDRO ONE NETWORKS INC. IMle, Township of Oro Niedonte (the "Transferor(s) "), being the owner /owners of Lot 20 in the 5th Concession, in the Township of Oro, in the County of Simcoe, or according to Registered Plan No. , (herein called the "Lands'), in consideration of payment of the sum of FIVE OR FIFTY ($5.00 OR $50.00) DOLLARS (the "Offer Consideration "), and other good and valuable consideration (the receipt and sufficiency of which consideration is hereby acknowledged), hereby covenant and agree as follows: 1 (a). The Transferor hereby grants to Hydro One Networks Inc., its successors and assigns (the "Transferee') the exclusive right, irrevocable during the periods of time below specified in paragraph 2, (the "Offer ") to purchase free from all encumbrances upon the terms and conditions hereinafter set out the perpetual rights, easements and privileges set out in a Transfer and Grant of Easement (the terms and conditions of which are the same or substantially the same as those set out in paragraph 7) (the "Transfer of Easement") (the "Rights ") in, through, under, over, across, along and upon that portion of the above Lands as shown highlighted in red on Schedule "A" hereto annexed (the "Strop "), which offer the Transferee hereby accepts. 1 (b). The purchase price for the Rights shall be the sum of FIVE HUNDRED DOLLARS (the "Purchase Price ") of lawful money of Canada to be paid by cash or uncertified cheque to the Transferor on Closing. 2. THIS Offer may be accepted by the Transferee at any time within one hundred and twenty (120) days from the date of this Agreement by a letter delivered or facsimile transmission or mailed postage prepaid, to the Transferor at the address set out in paragraph 9. If this Offer is not accepted within this time frame, this Agreement and everything herein contained shall be null, void and of no further force and effect. If this Offer is accepted by the Transferee in the manner aforesaid, this Agreement and the letter accepting such Offer shall then become a binding contract between the parties, and the same shall be completed upon the terms herein provided for. 3. THE Transfer of Easement arising from the acceptance of this Offer shall be executed and delivered to the Transferee on or before the One Hundred and Twentieth (120`") day after the date of Transferee's acceptance of this Offer (the "Closing ") subject to the availability of a satisfactory survey, if required, and time shall in all respects be of the essence hereof. 4. THE Transferor shall not grant or transfer an easement or permission, or create any encumbrance over or in respect of the Strip prior to registration of the Transfer of Easement. The Transferee has permission to approach prior encumbrancers to obtain all necessary postponements and subordinations (in registrable form) from all current and future prior encumbrancers, postponing their respective rights, title and interests so as to place such Rights and Transfer of Easement in first priority on title to the Strip. 5. THE Transfer of Easement shall be prepared by and at the expense of the Transferee. The Transferor hereby covenants and agrees that the Transferee may, at its option, register this Agreement or Notice thereof, and the Transfer of Easement on title to the Lands, and the Transferor hereby covenants and agrees to execute, at no further cost to the Transferee, such other documents as may reasonably be required by the Transferee to effect registration of this Agreement or Notice thereof and the Transfer of Easement. 6. THE Transferor covenants and agrees with Transferee that it has the right to convey the Rights without restriction and that Transferee will quietly possess and enjoy the Rights. 7. AS of the date of this Offer, the Transferor grants to the Transferee, in consideration of the Offer Consideration, free from all encumbrances and restrictions the following rights, easements, rights of way, covenants, agreements and privileges in, through, under, over, across, along and upon the Strip: June 2008 (a) to enter on and erect, maintain, operate, repair, replace, relocate, upgrade, reconstruct and remove at any time and from time to time, an electrical transmission line or lines and communication line or lines consisting of 0, poles and 2 anchors with all guys, braces, wires, cables, underground cables and associated material and equipment (all or any of which works are herein called "the line "), (b) to erect, maintain and use such gates as the Transferee may from time to time consider necessary in any fences which are now or may hereafter be installed on the Strip by the Transferor; (c) to enter on and mark the location of the line under the Strip by suitable markers, but said markers when set in the ground shall be placed in fences or other locations which will not interfere with any reasonable use the Transferor shall make of the Strip, (d) (i) to enter on and cut selectively trees and shrubs on the Strip and to keep it clear of all trees, shrubs and brush which may interfere with the safe operation and maintenance of the line; Page t of 3 Page 50 of 136 10c) Report No. TES2013 -01, Jerry Ball, Director of Tran... or to such other address, facsimile number or individual as may be designated by notice given by either party to the other Any demand, notice or other communication shall be conclusively deemed to have been given when actually received by the addressee or upon the second day after the day of mailing. 10. THE Transferee covenants and agrees with the Transferor to indemnify and save harmless the Transferor, his tenants or other lawful occupiers of the Strip for any loss, damage of injury caused by the acceptance of the Offer and the granting and transfer of Rights or anything done pursuant thereto or arising from any accident (not excluding any Act of God) that would not have happened but for the presence of the line on the Strip; provided, however, that the Transferee shall not be liable to the extent to which such loss, damage, or injury is caused or contributed to by any act or omission of the Transferor, or those he is responsible for in law. 11. THE Transferor covenants and agrees that if and before the Transferor sells, transfers, assigns, disposes (or otherwise parts with possession) of all or part of the Lands to a third party (the "Third Party ") the Transferor shall use best efforts to ensure that the Third Party assumes the burden and benefit of this Agreement, and agrees to be bound by it. Accordingly, the Transferor covenants and agrees to use best efforts to obtain from the Third Party a written acknowledgment and agreement that the third Party is aware of the provision of this Agreement and will continue to be bound by the terms, conditions and stipulations of this Agreement. 12. THE Transferor represents that he is not now and at the time of Closing shall not be a spouse within the meaning of the Family Law Act, R.S.O. 1990, c. F. 3, as amended, failing which, the Transferor shall cause this Agreement and all related documents to be accepted and consented to in writing by the spouse of the Transferor to the satisfaction of the Transferee and at no further cost or condition. 13. THE Transferor covenants and agrees to instruct and authorize any and all encumbrancers, mortgagees and chargees of the Lands to execute the Transfer of Easement. 14. ALL covenants herein contained shall be construed to be several as well as joint, and wherever the singular and the masculine are used in this Agreement, the same shall be construed as meaning the plural or the feminine or neuter, where the context or the identity of the Transferor/Transferee so requires. 15. THE burden and benefit of this Agreement shall run with the Strip and the works and undertaking of the Transferee and shall be binding upon and enure to the benefit of the parties hereto and their respective heirs, executors, administrators, successors and assigns. IN WITNESS WHEREOF the Transferor has hereunto set their hands to this Agreement, this day of SIGNED AND DELIVERED In the Presence of rransferor's Name (Signature) Transferor's Name (Signature) Consent Signature & Release of Transferor's Spouse, if non -owner Page 3 of 3 Page 51 of 136 !y (Q CD is N 0 h W 0 4t" Line N cCDD Property Owned By Township of Oro Medonte �. O Property Line i 1.Om sl 6.Om 1.0m 1 0M 4.5m I I • • - -------------------------------------------- - - - - -- - 4t" Line North 587m to Hwy 11 S Guthrie DS O n CD O r-r z O M U) IV O W O CD 0 CD n O 1 O hydrol property easement sketch legend: one schedule "A" new padmount transformer W owner The Corporation of the Township of Oro- lot:20 parcel: new poles • Medonte new anchors owner concession: new line 5 existing poles • agent Troy Dowswell township: existing anchors — Oro existing line — — — ' date sub -lot: plan: easement width _ _ _ I _ _ _ _ work order 60718817 district: Simcoe O n CD O r-r z O M U) IV O W O CD 0 CD n O 1 O tQ CD Cri W O h W hydr8l Area: Customer Name: Township: Lot: Concession: Barrie - -- Date: Line Voltage Joint -Use Conductor: Framing: 1/14/2013 4.8 No 1/0 Tangent Line Extension No: Length of Proposed Line Extension Offset From Property Line: Side of Road: Type of Construction: N/A N/A I 1.5m West Overhead s �a< B9] 1 -1 --------------- — t0 r35' S • -------------------- f5W 180 404 W .$ - �Yl _ -- $,5 Yc) e _ Yc :a) � s l� 1 Road Location Approval by: Comments Signature Title ■ Hydro One or Contractor ■ Remove ■ Existing ■ Hydro One Only . Work By Customer Work By Other Utility (Bell or LDC) O n ,-0 CD O Z O /rM^ VJ N C) W t O L CD �T W CD 0 rF O 1 O V CD O hydro(- Area: Customer Name: Township: Lot: Concession: Barrie -- Date: Line Voltage Joint -Use Conductor: Framing: 1/14/2013 4.8 No 1/0 Tangent Line Extension No Length of Proposed Line Extension Offset From Property Line: Side of Road: Type of Construction: N/A N/A 1.5m West Overhead V� GP S 5� X01 89'2 f 89' 2 6 39'' .. 9o•z . rS5'S 0 �•.1� 10R ' 14 40-1 �............. _ �3 - —. .— • X5:5 12 Road Location Approval by: Comments Signature Title . Hydro One or Contractor ■ Remove ■ Existing ■ Hydro One Only ■ Work By Customer ■ Work By Other Utility (Bell or LDC) O n /v CD O �F Z O U) N Q W Q C- M i i� ^M l J rF Q 1 Q �1 ^'V W CD VCD'n ' l V l O h W hyd% Area: Customer Name: Township: Lot: Concession: Barrie Date: Line Voltage Joint -Use Conductor. Framing: 1/1412013 4.8 No 110 Tangent Line Extension No: Length of Proposed Line Extension Offset From Property Line: Side of Road Type of Construction: N/A N/A 1.5m West Overhead N 5 � tO pN F q t u1 �q N J40326] 191 ~N � �q 3N - C 40.4 35' -'� • - 6 65'2 C29) 35'5 ~ W2 y 2T /35'5 -" _ (2-81 2 35 5^ 60' 2 _ ------------ -25R 35'5 60' IK' Road Location Approval by: Comments Signature Title ■ Hydro One or Contractor ■ Remove ■ Existing Hydro One Only ■ Work By Customer ■ Work By Other Utility (Bell or LDC) O n �0 CD O O M U) N O W t Q C- M W /M l J rh O 1 O J�1 1 M W �mm CID V 1 O �1 W hydrg6 Area: Customer Name: Township: Lot Concession: Barrie Date: Line Voltage Joint -Use Conductor: Framing: 1/14/2013 4.8 No 110 Tangent Line Extension No: Length of Proposed Line Extension Offset From Property Line: Side of Road: Type of Construction: N/A I N/A 1.5m West Overhead 5P�, to 44 234_ 1 -25R Ct' 43 45' (Y b 3 �•ei5--, rs 1362 am IMe w '• ........ i -zsR 41 ir) 35' S 36 � � 3a1 3�i 33' 5 33 60' g J 6— TC, l'S Road Location Approval by: Comments Signature Title ■ Hydro One or Contractor ■ Remove ■ Existing ■ Hydro One Only ■ Work By Customer Work By Other Utility (Bell or LDC) O n ,-0 CD O Z O M U) N O GJ 1 Q CD iT W CD 0 O 1 O +1 1 M W �mT CD V 1 4 O �1 iA hydroot Area: Customer Name: Township: Lot: Concession: Barrie — -- Date: Line Voltage Joint -Use Conductor: Framing: 1/14/2013 4.8 No 110 Tangent Line Extension No: Length of Proposed Line Extension Offset From Property Line: Side of Road: Type of Construction: NIA N/A 1.5nn West Overhead 01 .xi aa•s 547 457 �' 35 t�3 O- .. 234- 3 3 ]5R 45 \ 35'5 41 \1 4�0i 1362 41N IIne N 5B 38 -------- 35' S a� Road Location Approval by: Comments Signature Title ■ Hydro One or Contractor ■ Remove ■ Existing . Hydro One Only . Work By Customer ■ Work By Other Utility (Bell or LDC) O n ,-0 CD Q rF Z O M U) N O W I O C- M W /M l J rF O 1 O J�1 1 M c� CD Cn Co 0 GJ C� hydroot Area: Customer Name: Township: Lot: Concession: Barrie — Date: Line Voltage Joint -Use Conductor Framing: 556/3/0 1/1 al2C)13 4.8 No Tangent Line Extension No: Length of Proposed Line Extension Offset From Property Line: Side of Road: East WL 1 -9 Type of Construction: N/A N/A 1.5m West WL 10-63 1 Overhead V' 0 10076 1-25R 240.4 11 W'4 ---- ----- _ J2730656 J (1 6 4 0 n _ 35' 9— 0� 11 �pq 00165 -11) Q9� 'z h F2 11 tl 1 166 -sow 3- 140A -L,. 3- /00A -L, GUTHRIE D. r., 60'`2?) J30216 140A - L V � \ �. r Road Location Approval by: Comments Signature Title ■ Hydro One or Contractor ■ Remove ■ Existing ■ Hydro One Only ■ Work By Customer ® Work By Other Utility (Bell or LDC) O n N CD O rF Z O M U) N C) W 1 6 CD �T W 0 CD 0 O 1 O (Q CD U1 C.O O h GJ CF) hydr$ Area: Customer Name: Township: Lot: Concession: Barrie - -- Date: Line Voltage Joint -Use Conductor. Framing: 556/3/0 1/14/2013 4.8 No Tangent Line Extension No: Length of Proposed Line Extension Offset From Property Line: Side of Road: East WL 1 -9 Type of Construction: N/A NIA 1.5m West WL 10 -63 Overhead )SOP" Se �S 6892 - 25R �+�\ ,J OR ,21 - -5_ G 197 - I Ow 0.2 07 _ '2 17 35' 2 \0\ Road Location Approval by: Comments Signature Title ■ Hydro One or Contractor ■ Remove ■ Existing . Hydro One Only ■ Work By Customer ® Work By Other Utility (Bell or LDC) O n /v CD O rF Z O U) N C) W 1 C) L (D `T W 0 CD 0 O 1 O (Q CID O O h W hydrot �}MR. Area: Customer Name: Township: Lot: Concession: Barrie -- -- Date: Line Voltage Joint -Use Conductor. Framing: 556/3/0 1/14/2013 4.8 No Tangent Line Extension No: Length of Proposed Line Extension Offset From Property Line: Side of Road: East WL 1 -9 Type of Construction: N/A N/A 1.5m West WL 10 -63 1 Overhead 5� Se OS 4832 i -low `J X 60 2! •+ 5 _ 37 tt� Jq Ury1N/ 4 6 35 �(p 34 35.5 N •.., �33 �' •� f 32 60' 40.5 3G, •.Ap;4 Zfl ` 127 26 14-4 26 Road Location Approval by-- Comments Signature Title ■ Hydro One or Contractor ■ Remove ■ Existing ■ Hydro One Only ■ Work By Customer Work By Other Utility (Bell or LDC) O n ,-0 CD O Rrt Z O //M/� VJ N Q W 1 O CD 1i��•1 W _0 CD n e--r O 1 O CQ 0 0 h w hydr$L Area: Customer Name: Township: Lot: Concession: Barrie -- -- Date: Line Voltage Joint -Use Conductor: Framing: 556/3/0 1/14/2013 4.8 No Tangent Line Extension No: Length of Proposed Line Extension Offset From Property Line: Side of Road: East WL 1 -9 Type of Construction: N/A N/A 1.5m West WL 10 -63 Overhead -259 5 4569 V ®� 1 -16w ��® _J 3 - 4 t` i60 JNV43 - - 7( !2205496 ® 158 I Tw Iqp, w — 80235'5 r 6� 2636 �IY� �d�ym -25R rV 146 6— J -. ,65 0 25R - 4r - - JC Y35 .5 18 - 35' co 381 ,Z- e Road Location Approval by: Comments Signature Title ■ Hydro One or Contractor ■ Remove ■ Existing ■ Hydro One Only ■ Work By Customer Work By Other Utility (Bell or LDC) O n ,-0 CD 0 �F O M U) N `C) W 1 C) C- M M 0 0 1 Q M M N O W hydroo Area: Customer Name: Township: Lot: Concession: Barrie — -- Date: Line Voltage Joint -Use Conductor: Framing: 556/3/0 1/14/2013 4.8 No Tangent Line Extension No: Length of Proposed Line Extension Offset From Property Line: Side of Road: East WL 1 -9 Type of Construction: N/A N/A I 1.5m I West WL 10 -63 1 Overhead P� 5r' 4� 0 6D'2 35.5 63 6 35' S 82 ` 80/1 �1 yr _35'5 6'1 D W, b8 6 AT ` 56, 35 6 _ 56) 64 35 6 183 V3 Road Location Approval by: Comments Signature Title ■ Hydro One or Contractor ■ Remove ■ Existing ■ Hydro One Only ■ Work By Customer ■ Work By Other Utility (Bell or LDC) O n �T N CD O 1 Z O /m V ^ ) IV C) (J 1 O (D 1� W (] 0 O 1 O 10d) Report No. DS2013 -002, Andria Leigh, Director of De... Township of REPORT Proud Heritage, Exciting Future Report No. To: Prepared By: DS2013 -002 Council Bobbi Lovering Meeting Date: Subject: Motion # February 6, 2013 Septic/Septic ver 144 Septic/Septic ver Building Permit Stats Update Res add /reno Roll #: N/a R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only ❑X It is recommended that: 1. Report No. DS2013 -002 be received for information. BACKGROUND: The following is a summary of the Building Division statistics for the 2012 year. ANALYSIS: Number of Permits issued 2012 Number of Permits issued 2011 Residential 85 Residential 59 Res Demo 30 Res Demo 20 Septic/Septic ver 144 Septic/Septic ver 132 Res add /reno 40 Res add /reno 30 Small projects 186 Small projects 184 Agricultural 17 Agricultural 27 Com /Ind 23 Com /Ind 14 Cancelled 10 Cancelled 6 Total 535 Total 472 The number of Building permits issued in 2012 shows and increase of 63 permits over last year including a significant increase of 26 more Single Family Dwellings over 2011. Development Services Report No. DS2013 -002 February 6, 2013 Page 1 of 3 Page 63 of 136 10d) Report No. DS2013 -002, Andria Leigh, Director of De... FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: The following is a summary of Construction value for permits issued in 2012. Construction value 2012 Construction value 2011 Residential 27,864,357.00 Residential 16,998,907.00 Res Demo 181,300.00 Res Demo 211,436.00 Septic 1,242,900.00 Septic 1,091,450.00 Res add /reno 3,187,100.00 Res add /reno 11965,600.00 Small projects 3,799,117.00 Small projects 5,111,850.00 Agricultural 1,344,000.00 Agricultural 1,870,364.00 Com /Ind 2,716,643.00 Com /Ind 2,928,220.00 Cancelled ------------- - - - - -- Cancelled ---------------- - - - - -- Total 39,788,917.00 Total 29,889,827.00 The total construction value for 2012 is just under $40 million and shows an increase of $9,899,090.00 of Construction value over 2011. In addition to the construction values for increasing tax base, the permit fees revenue is shown below. 2012 Permit fee Revenue 2011 Permit fee Revenue Building permit 360,696.77 Building permit 305,036.52 Septic permit 65,935.00 Septic permit 55,387.50 Total 426,631.77 Total 360,424.02 The permit revenue collected in 2012 shows a $66,207.75 increase over 2011. Further the permit revenue collected to date exceeds the projected budget revenue by $108,631.77. POLICIES /LEGISLATION: The Building Code Act requires Municipalities to enforce building in Ontario through the Ontario Building Code. The Building Code Act sets out legislation for collection of permit fees to cover the direct and indirect costs of Building permits. The permit fees collected to date exceed projected budget values. Development Services February 6, 2013 Report No. DS2013 -002 Page 2 of 3 Page 64 of 136 10d) Report No. DS2013 -002, Andria Leigh, Director of De... CORPORATE STRATEGIC GOALS: This report follows the Strategic Goals of: • Quality of Life, • Safe & Healthy Community, • Sustainability, Through enforcement of Building Code regulations, consideration of alternative solutions for construction methods. CONSULTATIONS: N/A ATTACHMENTS: N/A CONCLUSION: The 2012 increase in permits specifically in residential dwellings is projected to continue into 2013. With Ridgewood Court subdivision coming on line, continued development in Diamond Valley, Moon Point and Houben Subdivisions the residential dwelling permit numbers will continue to be strong. The expansion of Napoleon and the reconstruction at the Hitch House will also provide strong commercial - industrial growth in the Township. I look forward to a positive 2013 building year of both residential and commercial projects. Respectfully submitted: Bobbi Lovering CBCO Chief Building Official SMT Approval / Comments: C.A.O. Approval / Comments: Development Services February 6, 2013 Report No. DS2013 -002 Page 3 of 3 Page 65 of 136 10e) Report No. DS2013 -003, Andria Leigh, Director of De... 1"vwnsh.ip ot� REPORT Proud Heritage, Exciting Future Report No. To: Prepared By: DS2013 -003 Council Andria Leigh, Director, Development Services Meeting Date: Subject: Certificate of Motion # February 6, 2013 Maintenance and Final Acceptance —Stage 1 (Aboveground Services) & Roll #: R.M.S. File #: Stage 2 (Underground Services for Heights of D12 5873 Moonstone (Bachly), Registered Plan M -679 RECOMMENDATION(S): Requires Action ❑ For Information Only ­7 It is recommended: 1. THAT Report DS 2013 -003 be received and adopted; 2. THAT the Township issue the Certificate of Maintenance and Final Acceptance (Aboveground Services) — Stage 1 and the Certificate of Maintenance and Final Acceptance (Underground Services) —Stage 2 for Heights of Moonstone (Bachly Investments Inc.) Registered Plan M -679; 3. THAT the Clerk bring forward the appropriate By -laws for Council's consideration; and 4. THAT the Developer be notified of Council's decision. BACKGROUND: The Township entered into a Subdivision Agreement in June 2000 (By -law 2000 -058) with Bachly Investments Inc. for the construction of Stage 1 of the Heights of Moonstone subdivision which consisted of a total of 59 lots serviced by municipal water and private sewage disposal systems. In August 2009 Council entered into an amending Subdivision Agreement (By -law 2009 -107) for the construction of Stage 2 of the subdivision which consisted of an additional 37 lots. ANALYSIS: The Township has previously authorized by by -laws the issuance of the following Certificates related to Stages 1 and 2 within the Heights of Moonstone subdivision: Stage 1 DEVELOPMENT SERVICES February 6, 2013 Report No. DS2013 -003 Page 1 of 3 Page 66 of 136 10e) Report No. DS2013 -003, Andria Leigh, Director of De... Substantial Completion & Acceptance (Underground Services) — By -law 2000 -74 (Sept 2000) Maintenance and Final Acceptance (Underground Services) — By -law 2009 -185 (Dec. 2009) Substantial Completion & Acceptance (Aboveground Services) — By -law 2010 -139 (July 2010) Stage 2 Substantial Completion & Acceptance (Underground Services) — By -law 2010 -033 (Feb. 2010) With the issuance of the above noted certificates and in accordance with the requirements of the Subdivision Agreement, the Developer's two (2) year maintenance period began on J the Certificate of Maintenance and Final Acceptance (Aboveground Services) for Phase lanuary 11, 2010. The Township's Engineering Consultant, AECOM, is now recommending the issuance of the Certificate of Maintenance and Final Acceptance (Aboveground Services) for Stage 1 and the Certificate of Maintenance and Final Acceptance (Underground Services) for Stage 2. The developer has now completed the required two (2) year maintenance period for the Aboveground Services (Stage 1) and Underground Services (Stage 2) in accordance with the Subdivision Agreement. AECOM, on behalf of the Township, completed an inspection of the development on October 29, 2012 and is recommending the issuance of the Certificate of Maintenance and Final Acceptance (Aboveground Services) for Stage 1 and the Certificate of Maintenance and Final Acceptance (Underground Services) for Stage 2. AECOM has also provided their recommendation for the release of the Letter of Credit for Stage 1 in the amount of $ 68,073.26 which upon receipt of the required Statutory Declaration that all accounts for works and materials have been paid as required by the Subdivision Agreement will be authorized to be released. FINANCIAL/ LEGAL IMPLICATIONS/ RISK MANAGEMENT: Not applicable. POLICIES /LEGISLATION: Planning Act Subdivision Agreement CORPORATE STRATEGIC GOALS: Sustainability — To build an increasingly sustainable community with regard for; and sensitivity to the needs of future generations. Financial Stewardship — To continue to improve value received in the expenditure of tax dollars as well as maintaining a financial position that is fiscally sound for the Township. Service Excellence — To provide a welcoming, courteous and professional culture of service excellence on the part of Council and Township staff. DEVELOPMENT SERVICES Report No. DS2013 -003 February 6, 2013 Page 2 of 3 Page 67 of 136 10e) Report No. DS2013 -003, Andria Leigh, Director of De... CONSULTATIONS: • AECOM — Letters of January 24, 2013 (Certificate Stage 1 & Letter of Credit Reduction) and January 25, 2013 (Certificate Stage 2) • Township Departments — no concerns noted ATTACHMENTS: None CONCLUSION: The above noted certificates for Heights of Moonstone (Bachly Investments Inc.) are in compliance with the subdivision agreement and therefore the issuance of the certificates is considered appropriate. With the issuance of the Certificate of Maintenance and Final Acceptance (Aboveground Services) for Stage 1, the Township will now be responsible for the subdivision and continued maintenance. With the issuance of the Certificate of Maintenance and Final Acceptance (Underground Services) for Stage 2, the Township will now be responsible for the subdivision and continued maintenance of the watermain works and stormwater management facility (Block 56) including drainage ditches. Respectfully submitted: Andria Leigh, MCI P, PP Director, Development Services SMT Approval / Comments: I C.A.O. Approval / Comments: DEVELOPMENT SERVICES Report No. DS2013 -003 February 6, 2013 Page 3 of 3 Page 68 of 136 1 Of) Report No. DS2013 -004, Andria Leigh, Director of De... Township of REPORT Proud Heritage, Exciting Future Report No. To: Prepared By: DS2013 -004 Council Andria Leigh, Director, Development Services Meeting Date: Subject: Amendment to Motion # February 6, 2013 Subdivision Agreement for Moon Point Development, Registered Plan M -881 Roll #: R.M.S. File #: D1213640 RECOMMENDATION(S): Requires Action For Information Only It is recommended: 1. THAT Report DS 2013 -004 be received and adopted; 2. THAT Sections 1.12 and 8.1 (b) of the Subdivision Agreement be amended to permit for the installation of a Waterloo Biofilter Tertiary treatment system or equivalent; 3. THAT the Clerk bring forward the appropriate By -law for Council's consideration; and 4. THAT the Developer be notified of Council's decision. BACKGROUND: In accordance with the OMB decision, the Township entered into a Subdivision Agreement in June 2007 (By -law 2007 -077) with Moon Point Development Corporation for the construction of a 14 lot residential subdivision serviced by private well and private sewage disposal systems located on Warbler Way. ANALYSIS: The subdivision development was approved through an extensive OMB process and included significant technical review related to engineering and environmental matters. One of these studies (On -site servicing assessment) was prepared by Rural Development Consultants Limited in 2007 regarding the servicing aspects of the Moon Point development. Specifically in their review they concluded that based on the soil type at Moon Point and the placement of the leaching beds on the lake side adequate absorption of normal phosphorus levels into the soil and vegetation should occur before the effluent reaches Lake Simcoe. It was noted at that time that there were no approved phosphorus removal technologies in currently - available septic systems. Also in the report they identified a number of human sources of nitrogen inputs with the two DEVELOPMENT SERVICES February 6, 2013 Report No. DS2013 -003 Page 1 of 3 Page 69 of 136 1 Of) Report No. DS2013 -004, Andria Leigh, Director of De... largest being lawn and garden fertilizers, and human sewage disposal. They noted that currently Lake Simcoe is not sensitive to nitrogen; however managing the nitrogen entering into Lake Simcoe is still a desirable goal. The presence of groundwater relatively close to the surface of the development is another important reason to choose a septic system that adequately reduces the nitrogen load. Rural Development Consultants Limited found that the Waterloo Biofilter system had the capability to remove 60 percent of the nitrogen from household sewage. On this basis the developer and the Township agreed at the time of approval of the development to implement wording within the subdivision agreement requiring the installation of a Waterloo Biofilter system on each lot; thereby insuring the highest available protection of the environment. There are two specific sections in the executed Subdivision Agreement that reference the Waterloo Biofilter Tertiary treatment system: (1) Section 1.12 of the executed Subdivision Agreement states "The Developer and each individual lot owner, agrees to comply with the requirements and recommendations of the On -Site Sewage System Assessment Report prepared by Rural Development Consultants Limited dated January 2007. Each individual lot owner shall be required to install a Waterloo Biofilter tertiary treatment system with limestone as the leaching bed aggregate." (2) Section 8.1 (b) of the Subdivision Agreement states `The Developer's Engineer shall prepare an overall Lot Development Plan for approval by the Township. The Plan shall include the following: (b) an envelope showing the location, size, and elevation of the Waterloo Biofilter tertiary treatment system on each lot and all pertinent engineering design criteria." The Building Division has now received a request for the Township to consider another technology which achieves the equivalent (or better) results than the required Waterloo Biofilter system as it relates to the reduction in nitrogen. The Chief Building Official has been provided and has review the technical reports provided for the BioMicrobics Incorporated FAST (Fixed Activated Sludge Treatment) system which reduces total nitrogen by at least 70% of the influent level. The system meets the intent of the Ontario Building Code and would exceed the current requirements for nitrogen reduction (60 %) to be achieved with the Waterloo Biofilter Tertiary treatment system as required by the Subdivision Agreement. Given the previous technical report and background provided by Rural Development Consultants Limited it is staff's recommendation that other approved septic system technologies that achieve the same nitrogen reduction requirements should be permitted within the development. In order for the FAST system identified to be permitted through an approval by the Township's Building Division, a revision to the Subdivision Agreement requirement (which is considered applicable) for solely the Waterloo Biofilter Tertiary treatment system is required. DEVELOPMENT SERVICES February 6, 2013 Report No. DS2013 -003 Page 2 of 3 Page 70 of 136 1 Of) Report No. DS2013 -004, Andria Leigh, Director of De... POLICIES /LEGISLATION: Planning Act Subdivision Agreement Ontario Building Code CORPORATE STRATEGIC GOALS: Quality of Life — To contribute to an enriched quality of life for residents by maintaining Oro - Medonte's natural beauty and county -like character Safe & Healthy Community — To ensure that Oro - Medonte policies and programs promote a safe and secure environment while encouraging healthy lifestyles Sustainability — To build an increasingly sustainable community with regard for, and sensitivity to the needs of future generations Service Excellence — To provide a welcoming, courteous and professional culture of service excellence on the part of Council and Township staff CONSULTATIONS: • Building Division ATTACHMENTS: None CONCLUSION: On the basis of staff's review of the technical reports that confirm the FAST system reduces total nitrogen by at least 70% of the influent level, it is recommended that Council approve an amendment to Sections 1.12 and 8.1 (b) of the Subdivision Agreement (By -law 2007 -077) to provide for the Waterloo Biofilter Tertiary treatment system or equivalent. Respectfully submitted: Andria Leigh, MCI , RPP Director, Development Services SMT Approval / Comments: 04 DEVELOPMENT SERVICES Report No. DS2013 -003 ary 6, 2013 Page 3 of 3 Page 71 of 136 10g) Report No. CS 2013 -02, Doug Irwin, Director of Corp... REPORT�� -G� Pyou€f Heritage, Exciting Future Report No. To: Prepared By: CS 2013 -02 Council Janette Teeter, Deputy Clerk Meeting Date: Subject: Motion # February 6, 2013 Orillia Fish and Game Conservation Club, 2013 50/50 Draws, Request to Waive Roll #: R.M.S. File #: Lottery Licence Financial P17 027025 v -010 Guarantee Component RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. Report No. CS2013 -02, Doug Irwin, Director of Corporate Services /Clerk re: Orillia Fish and Game Conservation Club, 2013 50/50 Draws, Request to Waive Lottery Licence Financial Guarantee Component be received and adopted. 2. That the request to waive the Financial Guarantees /Letter of Credit component for 2013 50/50 draws from the Orillia Fish and Game Conservation Club be approved. 3. And that staff proceed accordingly and advise the applicant of Council's decision under the Director of Corporate Services /Clerk's signature. BACKGROUND: The Alcohol and Gaming Commission (AGCO) is responsible for administering the lottery licensing program in the Province. Municipalities and the AGCO are responsible for issuing lottery licenses to eligible charitable and religious organizations which may raise funds through licensed lottery events. The Orillia Fish and Game Conservation Club (OFGCC) annually hosts 50150 draws in the Township at the Burl's Creek Family Event Park during the Barrie Automotive Flea Markets in June and September. At the May 23, 2012 Council meeting, Council waived the Financial Guarantees /Letter of Credit component, per the AGCO's policy, for the OFGCC's 50/50 draws for 2012. Staff received correspondence dated January 9, 2013 from Ted Duncan, President, OFGCC, to request the same consideration for the 2013 draws (Attachment #1). Corporate Services Report No. C52013 -02 February 6, 2013 Page 1 of 3 Page 72 of 136 10g) Report No. CS 2013 -02, Doug Irwin, Director of Corp... ANALYSIS: The OFGCC is a volunteer organization that was founded in 1947 initiating conservation projects in the Orillia area. The Club began the 50/50 draws at Burl's Creek Family Event Park in 2006. These draws are currently held annually in June and September during the Barrie Automotive Flea Markets. Per OFGCC's website, these draws are a major fundraiser for the Club, raising money for the many sponsored conservation project. In addition to funds raised for conservation, a portion of the funds are donated to other local charities such as St. John Ambulance and the Orillia Soldier's Memorial Hospital. Their website also indicates that, since the Club began the draws in 2006, the Club has donated close to $100,000.00 in charitable donations. Staff has worked with the Club's 1st Vice President who has confirmed further enhancements to their lottery process. The Lottery Report process has also be improved with the Club's Treasurer. Staff confirm that 2012 licenses were issued and that the Township had not received any complaints regarding the Club's process of running the lotteries or the lottery applications. Due to the Club's long standing history, process of conducting and success of the lotteries, there is an option for the Township to waive this financial requirement. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: Four (4) 50/50 lottery applications are to be submitted for the said June events as follows: Date Maximum prizes to be awarded if all tickets sold at maximum price per ticket June 7 $ 8,000 June 8 $26,000 June 9 $41,000 June 10 $26,000 If the Financial Guarantee component of the applications are waived, in the event of non - compliance by the Club, the Township will be responsible for the respective interests of the successful winners of each lottery. Accordingly, the potential total, if the June 8, 9, and 10 draws are not correctly processed, could be up to a maximum of $93,000. Staff have received written confirmation dated January 14, 2013 that OFGCC does have liquid funds to cover any indebtedness that the Club may be responsible for in relation to the granting of the submitted licenses. However, this written confirmation does not meet the Financial Guarantee requires stipulated by AGCO. Corporate Services Report No. CS2013 -02 February 6, 2013 Page 2 of 3 Page 73 of 136 10g) Report No. CS 2013 -02, Doug Irwin, Director of Corp... POLICIES /LEGISLATION: • AGCO's Lottery Licensing Policy Manual. CORPORATE STRATEGIC GOALS: • Service Excellence • External Relations ATTACHMENTS: Attachment #1 — Correspondence dated January 9, 2013 from The Orillia Fish and Game Conservation Club. CONCLUSION: It is recommended, given OFGCC's past conduct and the fact that the Township has received confirmation of sufficient liquid funds, that Council waives the Financial Guarantees /Letter of Credit component for the Orillia Fish and Game Conservation Club 50/50 draws for 2013. Respectfully submitted: Janette Teeter Deputy Clerk SMT Approval / Comments: I C.A.O. Approval / Comments: rl Corporate Services Report No. CS2013 -02 February 6, 2013 Page 3 of 3 Page 74 of 136 10g) Report No. CS 2013 -02, Doug Irwin, Director of Corp... Q`�Jp F tSH gtiG 9� The Orillia Fish and Game Conservation Club m BOX 52, ORILLIA, ONTARIO, CANADA L3V 6H9 RVATION' Dear Sirs: On Behalf of the Orillia Fish and Game Conservation Club, I would like to request that Oro/Medonte council consider a waiver of financial guarantees in order for the Club to operate our spring and fall 50/50 draws at Burl's Creek as you have so generously done in the past. The proceeds from the 50/50 draws will once again be used to fund local charitable organizations, such as St. John's Ambulance, Soldiers Memorial Hospital as well as providing funds for our Club to continue to perform conservation projects in and around Simcoe County. All of these organizations benefit our community, not only for our generation but for future generations yet to come. The Orillia Fish and Game conservation Club, with the assistance of your Deputy Clerk, has worked diligently in the past to adhere to the rules and regulations as stipulated by the Alcohol and Gaming Commission of Ontario and will continue to do so in the future. I would like to thank you for the trust you have placed in our Club in the past and hope that you will consider our request for waiver of financial guarantees once again this year. Yours in conservation Ted Duncan, President Page 75 of 136 J,4 � p U 7013 January 9th, 2013 On o-1�TED The Corporation of the Township of Oro- Medonte TO1ti1VgHlP 148 Line 7 South P.O. BOX 100, Oro Ontario L- OL 2X0 Dear Sirs: On Behalf of the Orillia Fish and Game Conservation Club, I would like to request that Oro/Medonte council consider a waiver of financial guarantees in order for the Club to operate our spring and fall 50/50 draws at Burl's Creek as you have so generously done in the past. The proceeds from the 50/50 draws will once again be used to fund local charitable organizations, such as St. John's Ambulance, Soldiers Memorial Hospital as well as providing funds for our Club to continue to perform conservation projects in and around Simcoe County. All of these organizations benefit our community, not only for our generation but for future generations yet to come. The Orillia Fish and Game conservation Club, with the assistance of your Deputy Clerk, has worked diligently in the past to adhere to the rules and regulations as stipulated by the Alcohol and Gaming Commission of Ontario and will continue to do so in the future. I would like to thank you for the trust you have placed in our Club in the past and hope that you will consider our request for waiver of financial guarantees once again this year. Yours in conservation Ted Duncan, President Page 75 of 136 12a) Announcements of Interest to the Public . Pancake Supp... PANCAKE SUPPER AT SHAW'S PANCAKE HOUSE LINE 14 SOUTH ORO- MEDONTE TUESDAY, FEB. 12, 2013 4:30 -7:30 p.m. ADMISSION ADULTS $7.00 Ages 10 and under $5.00 Proceeds to Hawkestone Women's Institute For Community Support Page 76 of 136 12b) Severn Sound Environmental Association minutes of m... SEVERN SOUND ENVIRONMENTAL ASSOCIATION JOINT MUNICIPAL SERVICES BOARD 2012 THIRD QUARTERLY MEETING October 18, 2012 Town of Midland Council Chambers Dominion Avenue Midland, ON Draft Minutes for Board Present Councillor Bob Jeffery Councillor Andrew Hill Councillor Kelly Meyer Mayor Ray Millar Councillor Dave Ritchie Councillor Perry Ritchie Councillor Ron Stevens Keith Sherman Gail Marchildon Regrets Deputy Mayor Pat Marion Councillor Paul Wiankco SSEA Chair/Town of Midland City of Orillia Township of Oro - Medonte Township of Tiny Township of Tay Township of Springwater Township of Severn SSEA ED SSEA OM Town of Penetanguishene Township of Georgian Bay Guest Kate Harries Aware Simcoe 1. WELCOME Chair Bob Jeffery welcomed the SSEA board. 1030 AM MOTION TO ADOPT AGENDA: Moved by: Ron Stevens Seconded by: Ray Millar To adopt the agenda of the 3rd Quarterly SSEA Meeting Carried. 3. PECUNIARY INTEREST DECLARATION None declared. 4. DEPUTATIONS Presentation provided by Kate Harries on behalf of Aware Simcoe. Chair Bob Jeffery thanked Ms. Harries for her presentation. Page 77 of 136 12b) Severn Sound Environmental Association minutes of m... 5. REVIEW OF MINUTES AND PAST BUSIENSS Moved by: Ray Millar Seconded by: Ron Stevens To approve the minutes of the July 19th, 2012 meeting of the SSEA. Carried 6. ACCOUNTS a) Third Quarterly report for 2012 Moved by: Dave Ritchie Seconded by: Ron Stevens To approve the Third Quarter Financial Report for 2012 with ammendment. Carried. b) Third Quarter Confirmation of Accounts Moved by: Ray Millar Seconded by: Kelly Meyer That the accounts for the 2nd QRT totaling $32,616.53 be approved and confirmed as paid. Carried. c) Forecast of Revenues for Special Projects Received for information. Kelly Meyer thanked Keith Sherman on behalf of the Bass Lake Association saying they were very pleased with the work being done by the SSEA. d) Draft 2013 Revenue and Expense Budget Moved by: Ron Stevens Seconded by: Ray Millar To approved the Draft 2013 Revenue and Expense budget in principal. Carried. Staffing Moved by: Ray Millar Seconded by: David Ritchie That the SSEA Executive Director Keith Sherman, be hereby directed by the Severn Sound Environmental Associations Joint Services Board to prepare and submit to the Severn Sound Environmental Association Member Municipalities as requested, a draft budget plan of the RMO /RMI start -up implementation cost. Carried Unanimously. Page 78 of 136 12b) Severn Sound Environmental Association minutes of m... 8. SSEA Strategic Planning a) Report on the Source Water Pre -work Moved by: Ron Stevens Seconded by: Kelly Meyer That the SSEA Board directs SSEA staff to follow the plan outlined above in order to address the deferred revenue within the next five years. Carried Unanimously. Other Business a) Great Lakes Water Levels Keith Sherman submitted and reported on the joint letter to the Minister of the Environment regarding Georgian Bay Water Levels - Response To Upper Great Lakes water Level Study and Additional Information. b) SSEA Minutes and Agenda's SSEA staff were directed to continue to follow the model from the Town of Midland with the following changes starting in January 2013: the Agenda will no longer be labelled draft and will include reports that have been received and accepted one week prior to meeting; the Agenda will continue to be distributed to the board and posted on the SSEA website one week prior to the next regular board meeting; the draft minutes will be sent to the Board members in a reasonable time frame following the regular board meeting and resolutions passed at the meeting be made available. c) Announcement from Chair Chair Bob Jeffery announced that this would be his last meeting as he has been re- assigned. Kelly Meyer will fill the vacant position on the Strategic Planning Ad Hoc Committee. 10. Next Meeting The Fourth Quarterly meeting will be at 10:00 AM to be held on January 17th at Midland Council Chambers. 11. Adjournment MOTION: To adjourn the meeting at 1:00 PM. Moved by: Andrew Hill Seconded by: David Ritchie Carried. Keith Sherman, Executive Director/ SSEA Chair Page 79 of 136 12c) Orillia & Area Physician Recruitment & Retention Co... Orillia & Area Physician Recruitment & Retention Committee December 18th, 2012 Present: Marci Csumrik, Tony Katarynych, Jackie Shaughnessy, Dr. Carol Strickland, Dr. Dan Kapeluto, Gini Stringer, Wendy Timpano, Lisa Kilby, Pat Thor, Kelly Meyer, Ron Stevens, Shannon O'Donnell, Francine Kerr, Tony Madden Guest: Garfield Dunlop, M.P.P., Simcoe North Regrets: Dr. Don Atkinson, Dr. Matt Miller Declaration of Conflict of Interest: None Consent Agenda: Motion to Approve the Consent Agenda which included November 20, 2012 minutes, December Staff Report and the Meeting Notes of the Regional Recruiters. It was noted, there was a correction under correspondence. Moved by Ron Stevens and seconded by Gini Stringer. Carried. Garfield Dunlop, M.P.P. Simcoe North Mr. Dunlop outlined events which brought about the decision of the government to pirogue the legislature. The leadership of the Liberal Party of Ontario will take place in January at which time there will be a new premier. Until that time, back- benchers and opposition members are without input. Once there is a new premier a throne speech could take place within four to five weeks. However, if issues which precipitated the current situation return, an election could be called. Mr. Dunlop has been travelling across the province conducting his skilled trade tour. He also announced renovations to the Georgian Bay General Hospital emergency department. It has been a challenge operating two hospital sites in Midland and Penetang. Tay Township opted out of support for the Midland recruitment committee efforts and Tiny may follow. Penetang will support recruitment efforts, but reduce their financial contribution in 2014 and 2015. At that time, funding will be withdrawn. Waypoint Health Centre (formerly Penetang Mental Health Centre) is now involved in a partnership with Lakehead University. Mr. Dunlop meets monthly with Dr. Becky Van lersel, chair of the OSMH Medical Staff Association. The government is now processing 40 family physician health group applications per month. Jackie Shaughnessy — Physician Manpower Needs OSMH has 70 credentialed family physicians. The provincial government determines area physician needs based on that number. However 23 of the 70 do not have a family practice. They are hospitalists, emergency doctors, locums, surgical assist, retired with courtesy privileges and anesthetists. Three years ago, it was determined there was a local need for 39 specialists and family physicians. 29 have been successfully recruited through good team work. Page 80 of 136 12c) Orillia & Area Physician Recruitment & Retention Co... Recently there was considerable media coverage across the province announcing there is no longer a doctor shortage. However the press release did not expand to say that the number of family physicians increased because the province brought all retired family physicians age 60 to 85, back onto the rolls of the College of Physicians and Surgeons of Ontario in the event of a pandemic. This would allow the province to have current contact details in the event of an emergency of this nature. These doctors are not currently seeing patients. Health Care Connect requires improved marketing to the residents of Ontario. This message was expressed to Jay Orchard, manager of marketing and recruitment for Healthforce Ontario, when he visited Orillia recently. The general public do not know how to go about obtaining a family doctor. It is vital to get this message to our area residents. The application process of family physicians applying to join a health group is prioritized by the province and is based on the number of registrants on a community HCC wait list. Pat Thor recently hosted a HCC registration /sign up at the Casino Rama employee lounge. She invited our area care connector to join her which she did. Approximately 50 Casino Rama employees visited our booth, most of whom, registered for a local family doctor. We plan to organize more of these activities in early 2013. With the assistance of Shannon O'Donnell and the Ramara clerk's department, information outlining how to register with Healthcare Connect as well as other primary health services will be included in the 2013 Ramara tax bills. Oro - Medonte recently published a newsletter to be delivered to all township households. 10,000 are in circulation. With the assistance of Kelly Meyer and the township parks department, one half page, was dedicated to Healthcare connect registration, immunization clinics, breast screening and foot care, the later three do not require referral from a family doctor. Ron Stevens suggested to Pat Thor that she contact the Severn offices to determine how best to provide the information to their residents. Open Discussion: It was recently announced there will be 17 regional health "Links' across the province. The Couchiching Family Health Team being one of them. The goal is to shift primary care from the hospital to community - based care. OSMH will be a branch of the Link. The program will be coordinated through the hospital. Early talks are underway to integrate the FHT and the FHN under one umbrella. Physician planning requires that we are advised of the number of patients registered in our area with HCC. The regional recruiters have been notified that the numbers are confidential. Garfield Dunlop will contact the LHIN on our behalf to set a meeting with Bob Morton and Jill Tetmann, chair and CEO of the LHIN in an attempt to improve communication. Page 81 of 136 12c) Orillia & Area Physician Recruitment & Retention Co... Concern was expressed with respect to Tiny, Tay and eventually Penetang discontinuing support for local physician recruitment efforts. The physicians may feel that their communities are not supporting them. Residents may feel their primary care is threatened. Financial Report: All cheques have cleared through the bank account still open under the CDC. Once year -end is complete the account will be closed and the remaining balance will be transferred to our new account set up under the hospital foundation. Other Business: Committee Recruitment Incentive Policy: As noted in the regional recruitment meeting notes, Orillia is the only community still providing incentives in our geographic area. There remains $60,000.00 in the incentive reserve at the city. It was the general consensus that we may wish to discontinue this practice when the funds are exhausted. The appeal of our geographic location, the highly regarded reputation of our hospital and community recruitment efforts across the province and our health groups will stand us in good stead as we compete for candidates. Some committee members would like to see the province ban the practice of incentives. Unfortunately, they have been necessary to compete with other municipalities. However, the committee may receive more support from councils if they were discontinued. Fundraising Initiatives Dr. Matt Miller was not able to be present due to a work commitment. He has agreed to sit as chair of this sub - committee. He telephoned Pat to say the next fundraising meeting to be held in early January will focus on the message that will accompany fundraising initiatives. It is hoped our first effort will realize $25,000.00. Tentative plans involve a business luncheon with a guest speaker on Wednesday, September 18th. The date was chosen so as not to interfere with Kiwanis or Rotary luncheon meetings or the fundraising efforts of the Sharing Place who hold their luncheon in April. Pat has contacted various venues for prices and availability. Correspondence Received: MOHLTC Assistant Deputy Minister — Response to letter sent by committee concerning the delay in processing applications to family health groups Township of Ramara —Acknowledging receipt of committee 2013 budget request City of Orillia — 3% increase requested for 2013 operating budget declined (Orillia city contribution will remain at $15,000.00) Page 82 of 136 12c) Orillia & Area Physician Recruitment & Retention Co... Correspondence Sent: MOHLTC Deputy Minister — Confirming the minister's assurance Orillia & Area Applications will be processed by January Orillia Power Corporation — Request for financial support Motion to Adjourn: Moved by Kelly Meyer and seconded by Jackie Shaughnessy. Carried. Next Meeting —January 15, 2013 OSMH Foundation Board Room Page 83 of 136 12d) Midland Public Library minutes of meeting held on D... JAN 2 5 1013 MIDLAND PUBLIC LIBRARY BOARD MEETING w CRO -MEDON rk= TOWNSHIP Page 1 of 6 DATE: December 13, 2012 LOCATION: V. Nihill's house PRESENT: U. Schmid, B. Desroches, V. Nihill, M. Pearce, Z. Pendlebury, B. Gorski, J. Swick, L. Campbell, J. Pack REGRETS: STAFF: G. Griffith, Recording Secretary, B. Molesworth, CEO ITEM 1. 1 Call to Order 2. 3. Vice Chair, B. Desroches, called the meeting to order at 7:02 p.m. Approval of the agenda There being no additions to the Agenda, B. Desroches asked for approval. Moved by: V. Nihill Seconded by: L. Campbell That the Agenda be approved as circulated. Approval of the minutes of the previous meeting B. Desroches asked if the Board had any comments or problems with the minutes. She noted, herself, that she thought there was a typo somewhere. G. Griffith will check and note a correction. There being no other issues, B. Desroches called for approval of the minutes. Moved by: J. Pack Seconded by: B. Gorski That the minutes of the Board meeting held on November 8, 2012 be approved. ACTION CARRIED CARRIED Page 84 of 136 12d) Midland Public Library minutes of meeting held on D... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 2 of 6 DATE: December 13, 2012 LOCATION: V. Nihill's house ITEM ISSUE ACTION 4. Business arising from the minutes 4.1 Budget 2013 B. Molesworth reviewed the latest results from Council's 2013 budget deliberations. We are still, as it stands right now, going to have to cut approximately $20,000.00 from our budget. We either lose one of our 17 hour positions, and close a proportional amount of time, or we close for a week or two and spread the pain around. If we lose a position this year then what happens next year if there are more cuts. We could lose another position. Although there is no clear consensus from the Staff, there seems to be a feeling that closing would be the better option. (Note: Chairman, J. Swick, arrived and assumed the Chair) B. Gorski asked if the position is a full -time one. B. Molesworth said the position is permanent, part-time, 17 hours a week. B. Gorski said he has been hearing from people that don't want us to close on Thursday evenings. Maybe we could close Monday morning or just work with the attrition. B. Molesworth responded that if you lose a position you can't expect the other Staff to pick up the slack. You have to close a proportional amount of time. B. Desroches asked when we have to decide. B. Molesworth said not yet. Council still had to hear from Police and they aren't going to be ready until sometime in January. J. Swick asked if we could reduce services. His Staff have been attending courses on how to spend less time with customers in order to be competitive. V. Nihill responded by asking how do you compete in a Library. Z. Pendlebury stated that there is a huge difference between a business and running a government. Government is service driven. B. Gorski asked if there could be no wage increases. Is there any bargaining point with Council? B. Molesworth said no. Z. Pendlebury tried to get the money put back in our budget at Council and her motion was voted down. J. Swick said that they have to be shown that there will be consequences to budget cuts. Page 85 of 136 12d) Midland Public Library minutes of meeting held on D... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 3 of 6 DATE: December 13, 2012 LOCATION: V. Nihill's house ITEM ISSUE I ACTION 4. 1 Business arising from the minutes - continued 5. Z. Pendlebury stated that studies are being done and money is being spent on economic development. It comes down to priorities. The problem is some on Council don't see the Library as economic development. B. Desroches said when you are moving to a community you look for a good library. J. Pack said some people can't afford computers so they need the Library. B. Molesworth stated that a lot of benefits accrue to a community from libraries, however, there isn't a tangible bottom line. He went on to say that indications are good that the economy is getting better. Construction starts are up in the area by about $10 million over last year. In summing up, B. Molesworth stated that we really can't make a decision right now as there likely can't be a by -law brought forward to pass the budget until the New Year until the Police budget has been brought forward. On a separate matter, B. Gorski asked if the upcoming OLA Conference might have some sessions that Board members should attend. Perhaps there are some things we could learn. B. Molesworth responded by saying we are members and there are sessions for trustees. He would be happy to bring forward the Conference booklet if Board members would like to attend. Approval of the accounts J. Swick asked if there were any questions about the monthly accounts. B. Molesworth pointed out that the bill we initially received from the Midland Cultural Centre for the Susan Swan event, of $1,700.00, was wrong. It was actually $1,300.00. P. Quesnelle, from the Town Office caught the mistake. It has been corrected. J. Swick asked for approval of the accounts. Moved by: B. Desroches Seconded by: V. Nihill That the accounts for the month of November 2012 totalling $14,364.08 be approved. CARRIED Page 86 of 136 12d) Midland Public Library minutes of meeting held on D... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 4 of 6 DATE: December 13, 2012 LOCATION: V. Nihill's house ITEM ISSUE ACTION 6. Reports of Board Committees 6.1 Finance Committee Report Finance Chair, B. Gorski, distributed copies of the Library Operating Financial Statement as of November 2012. He reviewed and highlighted some revenue and expense lines where money is yet to be received or spent. The $29,000.00 provincial grant is yet to be received as is the final quarterly payment from the Township of Tiny in the area of around $14,000.00. Under expenses, Building Maintenance, there are invoices related to the HVAC work from Hooks in the amount of around $16,000.00 that have not been received, as yet. B. Gorski also reviewed the Collections part of the statement and invoices that are yet to be received. Another discussion ensued related to the Town's 2013 budget constraints. U. Schmid raised concerns about the Town's private sector partners. She went on to explain that whenever the Town withdraws money from Town departments or for things like the Town Christmas party it has an impact on private businesses. In other words, it has a trickle down effect on the local economy. Z. Pendlebury agreed and went on to say that every job the Town cuts has an impact on the Town's economy. KPMG has suggested that 25 positions will be eliminated through attrition and other ways. The Town is a significant employer and this will have an impact on the Town. B. Molesworth also informed the Board that Town Department Heads and other managers are allowed to bank 85 hours a year from meetings they attend, over and above their regular hours that they are allowed to carry into the next year as time off_ Frequently, due to the number of meetings they have to attend, they exceed this set number of hours and as a result they are attending meetings working for free. B. Gorski concluded by saying the budget is still on target coming to the end of 2012. The report was adopted. Page 87 of 136 12d) Midland Public Library minutes of meeting held on D... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 5 of 6 DATE: December 13, 2012 LOCATION: V. Nihill's house ITEM ISSUE ACTION 6. Reports of Board Committees - continued 7. 6.2 Report from the Friends of the Midland Public Library Book Sale December 8, 2012 B. Molesworth reported that the Friends held another special book sale in the Assembly Room and will be contributing funds for us to purchase two new e- reader /tablets so that we can try to be ready for the post - Christmas rush of patrons that have received them as gifts. On another fundraising matter, B. Desroches suggested that, when we send out our annual reminders to patrons that support magazine subscriptions, we ask them to make a larger donation. New business 7.1 Staff Christmas Recognition A proposal was brought forward asking if the Board might want to consider some form of recognition for Staff since the Town Party has been cancelled. Several ideas were discussed. One was a catered event, but it was thought that it would be difficult to get everyone together. The question was raised whether there was money in the budget. G. Griffith mentioned the Sundry line of the budget. This is usually where money is taken from to buy gift certificates for the student Pages at Christmas time or when they leave. The idea of gift cards was put forward and then the amount was discussed. The BIA has downtown dollars at this time of year that we might be able to purchase. That way people would have a range of businesses to choose from and it would all be spent in the downtown area. A motion was put forward Moved by: V. Nihill Seconded by: B. Desroches That the Board authorizes an expenditure of $25.00 per staff member for Christmas recognition. CARRIED Page 88 of 136 12d) Midland Public Library minutes of meeting held on D... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 6 of 6 DATE: December 13, 2012 LOCATION: V. Nihill's house ITEM ISSUE ACTION 8. Information 9. 8.1 Chief Librarian's Report B. Molesworth reported that there are lots of posters up for the two upcoming Christmas events to be held at the Library. He also noted that, due to the length of the last Council meeting, Z. Pendlebury presented the Library's report to Council at 11:05 p.m. 8.2 Correspondence — Helena Lefaive B. Molesworth read a thank you letter from Helena Lefaive, the Teacher /Librarian from St. Theresa's High School. As part of the International Festival of Authors, one or two authors give sessions at the local high schools. Her letter praised the author and expressed the importance and impact these visits have on the students. B. Molesworth also read a letter from the Library Garden Tour Committee to the Board. It points out that, over the last 3 years, they have given us $35,000.00. Adjournment Moved by: B. Gorski That the meeting be adjourned at 8:10 p.m. oft oard Chief Librarian Page 89 of 136 12e) Orillia Public Library minutes of meeting held on D... ORILLIA PUBLIC LIBRARY BOARD MINUTES OF DECEMBER 19, 2012 MEETING A regular meeting of the Library Board was held at the Library commencing at 7:01 p.m. PRESENT — BOARD — G. Guthrie, Chair; J. Rolland, Vice - Chair; J. Duncan; D. Evans; R. Fountain; K. Hewitt; P. Hislop; M. Seymour; P. Spears; R. Stevens STAFF — S. Campbell, Chief Executive Officer S. Dance, Director of Technical Services T. Chatten, Recorder ABSENT — L. Murray The Board welcomed new member Jim Duncan, and introductions were made by those present. Disclosure of Pecuniary Interest and General Nature Thereof — None CONSENT AGENDA Board members continue to be amazed by the increases in statistics in all areas of service. MOTION #2012:41 Moved by R. Stevens, seconded by R. Fountain that the consent agenda of the December 19, 2012 meeting be adopted. CARRIED DISCUSSION AGENDA BUSINESS ARISING FROM THE MINUTES Fundraising Committee — A report was prepared and discussed to update Mayor and Council on fundraising efforts to date. It was pointed out that the items for fundraising are for enhancements only, not capital expenses. Budget Process Report — The board discussed a report to Council with recommendations regarding changes to the budget process that would assist the Library and allow some say in the process as well. MOTION #2012:42 Moved by M. Seymour, seconded by P. Spears that the Budget Process Report be amended to include recognition of the new budget process developed in 2012 and then forwarded to Roman Martiuk for review and comment. CARRIED REPORTS OF BOARD COMMITTEES AND REPRESENTATIVES Finance Committee — November 2012 financial statements were distributed to the Board for information. Page 90 of 136 12e) Orillia Public Library minutes of meeting held on D... Personnel Committee — CEO Merit Increase MOTION #2012:43 Moved by M. Seymour, seconded by K. Hewitt that the Orillia Public Library Board request the City of Orillia to put aside an amount, for the current fiscal year, equivalent to the appropriate portion of the merit increase that would be due upon successful completion of the performance review of the CEO. CARRIED NEW BUSINESS Photocopier Lease — Quotes were received and reviewed for a new photocopier lease. MOTION #2012:44 Moved by K. Hewitt, seconded by R. Fountain that the Orillia Public Library Board authorizes the Library to enter into a new five and a half year photocopier lease agreement with Office Imaging to replace the present photocopier lease agreement ending in March 2013. CARRIED Reserve Accounts Approval — MOTION #2012:45 Moved by D. Evans, seconded by J. Rolland that the Orillia Public Library Board in accordance with the requirement to approve expenditures made from a reserve account in 2012 accept the following motions: #1 That the Board approve the expenditure of up to $700 from the AIV Insurance Reserve for replacement DVD titles 56 -6- 3210 -0234 (some funds already spent) #2 That the Board approve the expenditure of up to $2, 000.00 from the Book Purchase -Bank Interest Reserve for Express Books 56 -6- 3220 -0829 (some funds already spent) #3 That the Board approve the expenditure of up to $500.00 from the Friends of the Library Reserve 56 -6- 3210 -0350 in support of books for the "Big Read Program ", the "Mother-Daughter Book Club " sets. (some funds already spent) #4 That the Board approve the expenditure of $300.19 from the Book Bags fund in support of the Human Library Program. 56 -6- 3220 -0852. (funds already spent) It is recommended that the motions authorizing expenditures from reserve accounts be passed on an annual basis. CARRIED Thanks were expressed by the Board Chair to Board members, CEO and Staff for all the hard work of the past year. It has been a good year, during which we continued to offer good service under difficult circumstances. Adjournment at 7:43 p.m. BOARD CHAIR CHIEF EXECUTIVE OFFICER Page 91 of 136 12e) Orillia Public Library minutes of meeting held on D... QUARTERLY REPORT FOR JANUARY TO DECEMBER 2012 CIRCULATION OF MATERIAL Jan -Dec Jan -Dec PRINT 2011 2012 Books 190256 202335 Periodicals 10924 12681 Interlibrary Loan - Borrowed 1888 1974 Interlibrary Loan - Loaned 1622 1614 CD -ROMs 150 261 Equipment 16 5 Microfilms ILLoan - Borrowed 22 41 Microfilms ILLoan - Loaned N/A N/A Multi -Media (incl. Kobos & Videogames added 2012) 219 1525 Other Materials 0 0 Other Materials ILLoan - Borrowed 13 44 Other Materials ILLoan - Loaned 9 11 Sound Recordings 11900 17413 Talking Books ILLoan - Borrowed 46 68 (and Books -on -Tape) - Loaned 42 33 Videos and DVDs 38219 67305 Videos and DVDs ILLoan - Borrowed 174 324 Videos and DVDs ILLoan - Loaned 108 96 SERVICES 17572 24368 REFERENCE TRANSACTIONS 5371 11756 Adult 15430 22627 Children 4310 8202 Telephone Queries Redirected 1557 1741 E -Mail /Mail /Fax /Telephone Requests 3108 4866 Extended Computer Help 1873 5797 Extended Search Help (NEW) N/A 718 Other Libraries 3196 2780 Readers' Advisory 3183 6336 Adult /Children 17572 24368 E- Book /E -Audio Book Checkouts (NEW) 5371 11756 Local News /Images Index Visits 21758 51739 Online Product Logins 17505 16679 Web Page Visits 48923 127850 Wireless 2117 6102 IN- LIBRARY USE OF NON - FICTION MATERIALS 8342 6069 IN- LIBRARY USE OF MICROFILM /FICHE 732 656 GRAND TOTAL LIBRARY USE 410585 604016 Page 92 of 136 12e) Orillia Public Library minutes of meeting held on D... SERVICES - CONTINUED Jan -Dec Jan -Dec Adult - City of Orillia 2011 2012 PROGRAMS - ADULT SERVICES 202 557 In- Library - Group Visits /Programs 46 57 * Attendance 718 1018 Out of Library - Talks to Groups 15 13 * Attendance 413 515 PROGRAMS - YOUNG ADULT SERVICES 28 38 In- Library - Programs 18 22 * Attendance 274 279 PROGRAMS - CHILDREN'S SERVICES 367 872 In- Library - Group Visits 141 37 * Attendance 2149 1048 - Story Hours 129 156 * Attendance 3025 3530 - Other 101 100 * Attendance 4292 2794 Out of Library - Talks to Groups 25 31 * Attendance 4487 4196 - Programs 28 7 * Attendance 1012 125 LIBRARY VISITS (Door Count) 146692 169889 AVERAGE PER DAY (Incl. Sunday) 456 576 NUMBER OF NEW BORROWERS REGISTERED Page 93 of 136 2011 2012 Adult - City of Orillia 1318 2710 - Township of Oro - Medonte 202 557 - Township of Severn 199 508 - Non - Resident - Annual 10 23 - Six Month 8 8 - Occasional 20 37 - Non - Resident Taxpayer 28 38 - Lakehead Students 66 111 - Library Staff & Volunteers 11 6 Children - City of Orillia 367 872 - Township of Oro - Medonte 62 208 - Township of Severn 55 180 Other (eg. Institutional /Reciprocal /Learning Centre /Nursing Hor 12 22 TOTAL NEW BORROWERS REGISTERED 2358 5280' Page 93 of 136 12e) Orillia Public Library minutes of meeting held on D... REPORT OF THE CEO December 2012 Submitted by Suzanne Campbell Community Partnerships A subcommittee of the Cultural Round Table met at the Library to discuss the next forum. The committee has decided to host a forum on Cultural Districts with a feature discussion on the Arts District. The date of the event has been moved forward from January 24 to February 7. Library Staff • General staff meeting was held on December 20d'. • Health and Safety Meeting was held on December 19d'. Three staff members were given years of Service Awards: Susan Dance: 10 years Jayne Turvey: 10 years Jai Khemraj : 20 years Amanda Hodgkinson, Director of Children's and Youth Services, began a one year maternity leave. She gave birth to a beautiful baby girl on December 23rd. Nancy Duncan was hired to cover her maternity leave. Nancy grew up in Orillia and has family living here. She completed her Master of Library Science at the University of Toronto, and has worked on contract in a number of different library systems including Richmond Hill and the Toronto Public Library. Nancy has strong and varied experience to bring to her position with us. We are very pleased to have Nancy join the library staff and we look forward to her input over the next year. New Library I attended a site meeting on December 12d' at the Library. Deficiencies were discussed. This was probably the last site meeting, unless some major issues arise. Outstanding Building Issues The signage package is still not complete. There is change order and the pricing is still being decided on. A main issue in this is the push buttons in the elevator which were not installed according to the specifications the elevator company has now been provided with the proper button designations and should be complete soon. The elevator and signage remain a continuing problem. Some signage was installed in early January; there remain a number of still disputed issues. Page 94 of 136 12e) Orillia Public Library minutes of meeting held on D... The elevator company was on site in January to change the buttons and realized during their visit that the voice recording would need to be changed before the buttons could be changed. This request has gone back the elevator company and to the architect. The doors on Andrew St. remain a problem. The pins do not reach the bottom slots on the threshold. Discussion is on -going between Aquicon and the supplier of the doors and the installer of the doors to determine how the problem will be resolved. To date we have not had any security breaches through the Andrew St. entrance The stonework at the front of the library where damage occurred from a vehicle accident has been repaired. Property A fret window in the cafd area was broken overnight on December 131`. We are waiting for a quote on the replacement cost of the window. Warranty Issues Seven light fixtures have burnt out on the exterior of the building. The fixtures and labor are under warranty. We are looking into replacing these fixtures. Parking A meeting was held with Bob Ripley, Shawn Crawford, Krista Story and myself on December 181i to help resolve some of the parking issues. The City was able to allocate the library 5 spaces at Central School, in addition we decided to share three spaces between part-time staff who work different shifts. At the present time we are able to provide staff parking with a minimal cost to staff. However, this agreement is in force until the end of July at which time the lease for Lot 6 expires, depending on whether or not the City renews the lease will determine our parking for the last half of the year. Right now there is minimal cost to staff, which could change depending on staff changes. Community Development Gay Guthrie and I hosted a Seasonal Social for members of Council for Oro - Medonte, Severn, and the City of Orillia. Members of the Board present included Ruth Fountain. Members from Severn Township Council included Judith Cox, Jane Garfield, Mike Burkett, Members from Oro Medonte include each of the township councils attended and from the City of Orillia attendees included, Mayor Orsi, Councillors, Paul Spears, Andrew Hill, and Wayne Gardy. Members from the City of Orillia staff included Roman Martiuk, CAO and Grace Isgro- Topping, Mayor's Office. The attendees were given a tour of the library and information on Library services. Page 95 of 136 12e) Orillia Public Library minutes of meeting held on D... REPORT OF THE DIRECTOR OF CHILDREN'S AND YOUTH SERVICES December 2012 Submitted by Nancy Duncan CHILDREN'S PROGRAMS Goal 2.1 Develop and maintain programs associated with identified groups. Our regular story times continued this month ending Dec. 14. They remained successful with exception of our Tuesday "Fun for Ones." We began promoting our "Fun with French" story time to replace it. Amy Lambertsen will lead the French program in January. Our new drop -in preschool story times Thursday afternoons also had consistent attendance. We also offered fun holiday programs for children out of school. Registration filled up quickly for our Explorers' Club "Holiday Bake -Off' program on December 15, 10:30am. In this program, grades 1 -6, made treats without heat including smores and no -bake cookies. On Thursday December 27 we hosted a showing of the movie Elf, a family- friendly comedy about a man raised in the North Pole as an elf who returns to the U.S. in search of his true identity. We also prepared drop -in craft activities on Saturdays December 15 and 22 between 2 -4pm: "Can't catch me, I'm the Gingerbread man" and "Frosty the Snowman." Children enjoyed decorating the windows with dry erase markers throughout the holidays. TEEN PROGRAMS Goal 2.1 Develop and maintain programs associated with identified groups. Chick Chat The Chick Chat Book Club meeting on December 18 was a "bring a friend" meeting with seven participants. They discussed "The Fault in Our Stars" by John Green and collectively gave the book 7/10. Lindsey Toutant, our YA Reader's Advisor, will be running this group until Kelly Smith returns. The girls chose "Harry Potter and the Philosopher's Stone" for their January book. Mother Daughter Bookclub The Mother Daughter Book Club met on Thursday December 6, with 7 mothers and 9 daughters participating. They read "Alexandria of Africa" by Eric Walters. They had a good discussion and a $5 gift exchange between the daughters. Lee Kelly has also graciously taken over this program for Kelly Smith while she is on sick leave. BET Meeting On December 19, Lindsey Toutant hosted a BET Open House Dec. 19, 4 -6pm. Eleven teens participated and the group generated a great brainstorming list of ideas for future teen events and programs. One idea from the group that Lindsey is developing is a book club that appeals to both male and female teens called "He Said/ She Said" or "Vampires vs. Zombies." The BET group also shared snacks and played the Wii game, "Just Dance." Lindsey has put a strong effort into reviving this group and building connections with the participants. We have been marketing for it through our website and with flyers. Page 96 of 136 12e) Orillia Public Library minutes of meeting held on D... GROUP AND SCHOOL VISITS Goal 2.7 Establish a mutually- beneficial presence in the school system. Melissa Harris visited Orchard Park and St. Bernard's elementary schools on December 5 and December 19 respectively to generate enthusiasm for our Battle of the Books program. Students at both schools are excited that the battle will be held at the new library building this year. Reigning champs at St. Bernard's will certainly be challenged by Orchard Park, the school with the largest interest in the program this year with over 40 students wanting to participate. OUTREACH AND PUBLICITY Goal 4 The Library will advocate for increased public awareness of the value and range of library services. Staff maintained book displays throughout December to encourage circulation of our Christmas, and Hanukkah collections. We also displayed items from our French collection to promote our new French Story Time program beginning in January. COMMUNITY PARTNERSHIPS Goal 7 The Library will investigate, develop and maintain partnerships in the community. In partnership with Lakehead University's Education program we continued to promote the Alphabet Stew and Circle of Readers programs, which will restart for 8 weeks in January /February, through our website and flyers. PROFESSIONAL DEVELOPMENT & STAFF Goal 8 Maintain an ongoing commitment to staff training, recruitment and development. Nancy Duncan was hired for a 1 -year maternity leave contract to cover Amanda Hodgkinson's position as the Director of Children's and Youth Services. She has previously worked in Children's and Youth Services at North York Central Library and Richmond Hill Public Library. Nancy came in for four training and orientation sessions this month before Amanda took her leave on December 22. Nancy starts full time in January. Kelli Absalom will cover Audiovisual Services while Amanda is away. Nancy and Lindsey registered for one day each at the Ontario Library Association Super Conference in February. REFERENCE Goal S Develop Methods of Measurement to evaluate the Effectiveness of Library Services and Programs Reference questions: DEC 2011: 477 Year to date 2011: 4392 DEC 2012: 596 Year to date 2012: 8424 The number of reference transactions handled by Children's Services Staff increased in December by 25% over December 2011. This month, reference questions by teachers increased 100 %, computer help requests were raised by 113 %, and questions from high school students increased by 6000% over last year. Overall this year, our reference has increased by 92 %. Page 97 of 136 12e) Orillia Public Library minutes of meeting held on D... REPORT FOR THE MONTH OF DECEMBER 2012 by Director of Information Services Kelli Absalom GOAL 2: Create and maintain lifelong relationships with users: Volunteer hours for September were 228.75. Volunteers answered 263 questions at the Greeter Desk. GOAL 3: Optimize and customize library services to our user groups Several adult computer classes were offered in December. Sarah Csekey conducted Facebook, eBay and Kijiji classes while I led an OverDrive eBook class. All sessions proved to be very popular. Jayne Turvey held a meeting of Lifescapes, her memoir writing group. Jayne held a meeting of the Genealogy Club in December The members shared family history stories. Forty -eight people were in attendance. Jayne organized a performance by the Orillia Chamber Orchestra and Youth Orchestra on Saturday, December 151". They played various Christmas and classical selections. The Orillia Vocal Ensemble also dropped in to sing Christmas carols with the orchestra. Hot chocolate and cookies were also served to our customers. The Bookworms Book Club, led by Michelle Sinclair, met in December and participated in a fun discussion of "The Time Traveler's Wife" by Audrey Niffenegger. Michelle Sinclair and Lee Kelly created book displays on such topics as: Christmas, Canada Reads, winter and award winners. Nine people were provided with library materials in our Community Outreach program. Materials were also delivered to Victoria House and Birchmere Retirement Residence. Sarah Csekey, Jayne Turvey and 1, along with Amanda Hodgkinson and Marley Lauro from the Children's Department, met to discuss promotion of our services. Instead of a quarterly newsletter, we are trialling a monthly calendar of events, nicknamed "The Hub ". The first was produced in December and we will monitor its usage. I oversaw the proctoring of four student exams in December. GOAL 4: Advocate for increased public awareness of the value and range of library services: Jayne Turvey attended a Coffeetime Network meeting and promoted our programs and invited all attendees to visit the Library. Page 98 of 136 12e) Orillia Public Library minutes of meeting held on D... GOAL 5: Develop methods of measurement to evaluate the effectiveness of library services and programs: As of December 31st, the Orillia Public Library Facebook page has 459 people following us. We also have 357 people following us on Twitter. GOAL 6: Investigate, develop and maintain partnerships in the community: Jayne Turvey met with Sherry Lawson to discuss a partnership with Chippewas of First Nation Library for First Nations Library Week which takes place in February. The Library's partnership with the Welcome Centre Immigrant Services is continuing to be successful. Sunny Wang, Mobile Service Delivery Facilitator, will be increasing the conversation circles from twice a month to weekly in the new year. Special thanks to Ayers Tree Farm for the lovely Christmas tree which they donated to the Library in December. It really added to the festive spirit in the building. We would also like to thank Eric Csekey for delivering it to the Library. We also placed containers under the tree to collect donations for The Sharing Place Food Bank. Sarah Csekey initiated an "Christmas Ornament Smackdown" among the staff. Staff were asked to create a Christmas ornament and submit a $5 entry fee. The ornaments were hung in the staff room and voted on. The winner was able to decide what local charity would receive the money collected. The winner was Melissa Harris and she selected The Sharing Place Food Bank to be the recipient of the $45 collected. I attended an Information Orillia board meeting in December. Goal 7: Attract, develop and maintain a trained and educated workforce. Michelle Sinclair and Lee Kelly continued their Compass 101 online training course in December. Page 99 of 136 December 2012 Computer Use 2,544 (up 126% from Dec 2011 Wireless Use 666 (up 441 % from Dec 2011) Online Products 1,361 (up 61 % from Dec 2011 Home a e Visits 11,377 (up 86% from Dec 2011 Reference Questions Answered 2,586 (up 64 %from Dec 2011 Computer Help 478 (up 41 % from Dec 2011 As of December 31st, the Orillia Public Library Facebook page has 459 people following us. We also have 357 people following us on Twitter. GOAL 6: Investigate, develop and maintain partnerships in the community: Jayne Turvey met with Sherry Lawson to discuss a partnership with Chippewas of First Nation Library for First Nations Library Week which takes place in February. The Library's partnership with the Welcome Centre Immigrant Services is continuing to be successful. Sunny Wang, Mobile Service Delivery Facilitator, will be increasing the conversation circles from twice a month to weekly in the new year. Special thanks to Ayers Tree Farm for the lovely Christmas tree which they donated to the Library in December. It really added to the festive spirit in the building. We would also like to thank Eric Csekey for delivering it to the Library. We also placed containers under the tree to collect donations for The Sharing Place Food Bank. Sarah Csekey initiated an "Christmas Ornament Smackdown" among the staff. Staff were asked to create a Christmas ornament and submit a $5 entry fee. The ornaments were hung in the staff room and voted on. The winner was able to decide what local charity would receive the money collected. The winner was Melissa Harris and she selected The Sharing Place Food Bank to be the recipient of the $45 collected. I attended an Information Orillia board meeting in December. Goal 7: Attract, develop and maintain a trained and educated workforce. Michelle Sinclair and Lee Kelly continued their Compass 101 online training course in December. Page 99 of 136 12e) Orillia Public Library minutes of meeting held on D... REPORT OF THE DIRECTOR OF TECHNICAL SERVICES December 2012 Submitted by Susan Dance Circulation This holiday season was particularly challenging for the Circulation Department. Our automated sorter broke down and was out of service throughout the Christmas period. Circulation staff checked -in material by hand and managed to get materials sorted and available to the public in short order. The sorter is now back in service. December highlights: • December 2012 showed a 41% increase in checkouts over December 2011; previous months had shown increases around 60% • 11,601 items were checked out using self -check stations, which represents nearly half of all checkouts There is a sustained increase in the number of holds placed on items. The chart below shows activity over the last three years. This illustrates a strong demand for library materials. Richard Anderson has accepted the position of Circulation Clerk. He will start this full-time position on January 10, 2013. This position, vacated by Ruth Berry in mid - November, has been filled temporarily by Cathy McRae (former TP Clerk) over her Christmas Break from graduate studies. Thank you to all the Circulation Staff who helped make this a seamless transition during a challenging month. 1 I Page Page 100 of 136 Hold Placed 4500 4000 350fl - 3000_ 2012 2500 2000 2011 1500 1000 500 2010 0 July Aug Sept Oct Nov Dec Richard Anderson has accepted the position of Circulation Clerk. He will start this full-time position on January 10, 2013. This position, vacated by Ruth Berry in mid - November, has been filled temporarily by Cathy McRae (former TP Clerk) over her Christmas Break from graduate studies. Thank you to all the Circulation Staff who helped make this a seamless transition during a challenging month. 1 I Page Page 100 of 136 12e) Orillia Public Library minutes of meeting held on D... Technical Processing Joyce Keddy's leave of absence due to illness will extend until at least the end of February. Joan Davidson will continue to fill in for Joyce in the TP Clerk I part-time position until then. We wish Joyce a speedy recovery. Bronwen Ward left her job as TP Clerk II to return to full -time graduate studies. We have hired Melanie Brooker as Bronwen's replacement. Melanie begins her job with us on January 14, 2013. Bronwen will return for a few hours in January to train Melanie. 2 1 P a g e Page 101 of 136 12f) Nottawasaga Valley Conservation Authority minutes o... NOTTAWASAGA VALLEY CONSERVATION AUTHORITY ` BOARD OF DIRECTORS 12/12 MINUTES Date: Friday, 14 December 2012 Location: John L. Jose. Learning Centre, Tiffin Conservation Centre Present: Chair: Walter Benotto Town of Shelburne 1St Vice Chair: Nina Bifolchi Town of Wasaga Beach 2"d Vice Chair: Darren White Township of Melancthon Members: Gail Ardiel Town of the Blue Mountains Mary Brett Township of Adjala Tosorontio Daniel Davidson Town of Innisfil Mike Edwards Town of Collingwood Earl Hawkins Township of Mulmur Ralph Hough Township of Oro - Medonte Rob Keffer Township of Bradford West Gwillimbury Kevin Lloyd Town of Collingwood Bob Marrs Town of New Tecumseth Paul McQueen Municipality of Grey Highlands Fred Nix Town of Mono Brent Preston Township of Clearview Perry Ritchie Township of Springwater Michael Smith Township of Essa Percy Way Township of Amaranth Rick Webster Township of Springwater Keith White Township of Essa Regrets• Brian Jackson City of Barrie Alicia Savage Township of Clearview Joan Sutherland Town of New Tecumseth George Watson Town of Wasaga Beach Staff Present: Wayne Wilson, CAO /Secretary- Treasurer Sheryl Flannagan, Director of Corporate Services Caleigh Clubine, Communications /PR Coordinator Chris Hibberd, Director of Planning Barb Perreault, Senior Environmental Officer Glenn Switzer, Director of Engineering and Technical Services Dave Featherstone, Manager of Watershed Monitoring Byron Wesson, Director of Land Operations and Stewardship Services Fred Dobbs, Manager of Stewardship Services Recorder: Laurie Barron, Executive Assistant Page 102 of 136 12f) Nottawasaga Valley Conservation Authority minutes o... BOARD OF DIRECTORS MINUTES No: 12/12 14 December, 2012 Page 2 of 6 1. CALL TO ORDER ANNOUNCEMENT NVCA Board Member Fred Nix thanked Susan Richards, retiring Director of Corporate Services for her years of dedication to the NVCA. The Board of Directors wished Susan well in her new retirement career. Chair Benotto and Members of the Board welcomed Sheryl Flannagan, NVCA new Director of Corporate Services. 2. MOTION TO ADOPT AGENDA RES. #1 MOVED BY: Bob Marrs SECONDED BY: Daniel Davidson RESOLVED THAT: The Agenda for Board of Directors Meeting #12/12 dated 14 December, 2012 be adopted. Carried; 3. PECUNIARY INTEREST DECLARATION None Declared 4. MINUTES 4.1 Minutes of the Board of Directors Meeting 11/12 dated 23 November, 2012 RES. #2 MOVED BY: Bob Marrs SECONDED BY: Daniel Davidson RESOLVED THAT: the Minutes of the Board of Directors Meeting 11/12 dated 23 November, 2012 be approved. Carried; 5. BUSINESS ARISING FROM MINUTES None noted. PRESENTATION Rural Phosphorus Offsets Proposal for Tottenham Wastewater Treatment Plant update was presented by Fred Dobbs, Manager of Stewardship Services Page 103 of 136 12f) Nottawasaga Valley Conservation Authority minutes o... BOARD OF DIRECTORS MINUTES No: 12/12 14 December, 2012 Page 3 of 6 STAFF REPORTS 6. REPORT OF THE DIRECTOR OF PLANNING 6.1 Permits for Ratification from November 13 to December 4, 2012. RES. #3 MOVED BY: Daniel Davidson SECONDED BY: Bob Marrs RESOLVED THAT: the permits for ratification issued by staff for the period November 13, 2012 to December 4, 2012 be approved. Carried; 6.2 Amendments to Ontario Regulation 172/06 RES. #4 MOVED BY: Percy Way SECONDED BY: Perry Ritchie WHEREAS an amending' regulation to the individual Conservation Authorities Act Section 28 Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation' has been prepared in conformity with the provisions in Section 28 of the Conservation Authorities Act and the amended Ontario Regulation 97/04; therefore, BE IT RESOLVED THAT the Nottawasaga Valley Conservation Authority adopts the subject amending' regulation attached to this report that will amend the Nottawasaga Valley Conservation Authority's Conservation Authorities Act Section 28 Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation'; Ontario Regulation 172/06; and FURTHER THAT: the said amending' regulation be submitted to the Ministry of Natural Resources for consideration by the Minister of Natural Resources for the Minister's approval. Carried; RES. #5 MOVED BY: Mary Brett SECONDED BY: Percy Way WHEREAS as the result of the amending' regulation the Board will have the authority to designate staff positions to be delegated the authority to approve permissions consistent with Board approved policies and guidelines, for a maximum period of 24 months (2 years); therefore, BE IT RESOLVED THAT: the following staff positions be delegated the authority to approve permissions consistent with Board approved policies and guidelines, for a maximum period of 24 months (2 years), under Ontario Regulation 172/06; a) CAO/Secreta ry-Treasu re r b) Director of Planning C) Senior Environmental Officer d) Senior Planner and; Page 104 of 136 12f) Nottawasaga Valley Conservation Authority minutes o... BOARD OF DIRECTORS MINUTES No: 12/12 14 December, 2012 Page 4 of 6 FURTHER THAT: permit issuance for a period of up to 60 months (5 years) will be considered for projects, that in the opinion of the Authority, cannot be reasonably completed within 24 months from the day the permission is granted, or projects that require permits or approvals from other regulatory bodies that, in the opinion of the Authority cannot be obtained within the 24 months. The need for the 60 month permit must be demonstrated to the Board's satisfaction and approval by the Board will be assessed on a case by case basis. Carried; 7. REPORT OF THE COMMUNICATIONS /PR COORDINATOR AND THE DIRECTOR OF CORPORATE SERVICES 7.1 Communications Report — November, 2012 RES. #6 MOVED BY: Perry Ritchie SECONDED BY: Percy Way RESOLVED THAT: The Communications report for November, 2012 be received. Carried; S. IN CAMERA REPORT OF THE DIRECTOR OF CORPORATE SERVICES RES. #7 MOVED BY: Bob Marrs SECONDED BY: Fred Nix RESOLVED THAT: This meeting of the Board of Directors No. 12 -12 go In- Camera 9:45 a.m. to address matters pertaining to: • labour relations or employee negotiations; and THAT: the following staff members be present: Wayne R. Wilson, CAO /Secretary- Treasurer, Susan Richards retiring Director of Corporate Services, Sheryl Flannagan, new Director of Corporate Services, and Laurie Barron, Executive Assistant /Recorder. Carried; RES. #8 MOVED BY: Mike Edwards SECONDED BY: Kevin Lloyd RESOLVED THAT: This meeting of the Board of Directors No. 12/12 come out of in- camera at 9:47 a.m. and report. Carried; RES. #9 MOVED BY: Keith White SECONDED BY: Michael Smith RESOLVED THAT: the Board of Directors approve the In- Camera report of the Director of Corporate Services. Carried; Page 105 of 136 12f) Nottawasaga Valley Conservation Authority minutes o... BOARD OF DIRECTORS MINUTES No: 12/12 14 December, 2012 Page 5 of 6 9. REPORT OF THE FINANCE ADMINISTRATIVE COORDINATOR AND THE CAO/ SEC RETARY- TREASURE R Financial activity report summary to November 30, 2012 a) Accounts Receivable Summary as at November 30, 2012 RES. #10 MOVED BY: Mike Edwards SECONDED BY: Kevin Lloyd RESOLVED THAT: The Chair be authorized to approve the Accounts Receivable as at November 30, 2012 in the amount $580,222.70 including planning items of $560,070.50 Carried; b) Summary of Disbursements for the month of November RES. #11 MOVED BY: Mike Edwards SECONDED BY: Kevin Lloyd RESOLVED THAT: The Chair be authorized to approve disbursements as at November 30, 2012 in the sum of 376,534.78 including wages (net of withholdings) of $116,272.47. Carried; c) Statement of Operations for Period Ending November 30, 2012 RES. #12 MOVED BY: Rob Keffer SECONDED BY: Paul McQueen RESOLVED THAT: The Combined Statement of Operations Program Summary as at November 30, 2012 be received. Carried; 10. REPORT OF THE CAO /SECRETARY- TREASURER 10.1 2012 Year End Report RES. #13 MOVED BY: Paul McQueen SECONDED BY: Rob Keffer RESOLVED THAT: the Board receive the 2012, year -end report presented by Wayne R. Wilson, CAO /Secretary- Treasurer; and THAT: the NVCA Auditor be directed to place 2012 surplus funds in the following reserves as specified: • Planning Reserve, all planning program surplus • New Lowell Reserve, all New Lowell CA program surplus • Capital Reserve 70% of other surplus (non - Planning or New Lowell) • Human Resources Reserve, 25% of other surplus • Conservation Lands Reserve, 5% of other surplus Carried; Page 106 of 136 12f) Nottawasaga Valley Conservation Authority minutes o... BOARD OF DIRECTORS MINUTES No: 12/12 14 December, 2012 Page 6 of 6 10.2 Planning & Development Fee Schedule Ad Hoc Committee Terms of Reference RES. #14 MOVED BY: Paul McQueen SECONDED BY: Rob Keffer RESOLVED THAT: The Board of Directors appoints the following members to the Planning and Development Fee Schedule Ad Hoc Committee: Walter Benotto, Fred Nix, Nina Bifolchi, Brent Preston, Bob Marrs, Paul McQueen, Perry Ritchie, Dan Davidson, Wayne Wilson, CAO /Secretary- Treasurer and Chris Hibberd, Director of Planning THAT: the Ad Hoc Committee Terms of Reference be approved. Carried; 11. NEW OR UNFINISHED BUSINESS None Noted. FUTURE MEETINGS Board of Directors - January 25, 2013 ADJOURN RESOLVED THAT: This meeting adjourn at 9:57 a.m. to meet again at the call of the Chair. Carried; Note: A Strategic Planning meeting was conducted on this date from 10:00 to 4:30 p.m. Walter Benotto, Chair Wayne R. Wilson, CAO/ Secretary- Treasurer Approved this day of 2013 Page 107 of 136 13a) Correspondence dated January 22 & 29, 2013 from Cal... 7$~ $1 MCO January 22, 2013 County of Simcoe Office of the Warden 1110 Highway 26, Midhurst, Ontario LOL 1 XO Mayor and Council of Simcoe County Member Municipalities City of Barrie City of Orillia Dear Mayor and Council: Main Line (705) 726 9300 W Toll Free 1 866 893 9300 tt Fax (705) 725 1285 Web: simcoe.ca RE�`L,7.a V JAN 2 5 2411 TOWNSHIP At its meeting of January 22, 2013, Simcoe County Council enacted the following resolution: "THAT the Simcoe County Food and Agriculture Charter, attached as Schedule 1 to Item HS 13 -021, be endorsed; AND THAT the Simcoe County Food and Agriculture Charter be circulated to member municipalities and the Cities of Barrie and Orillia with a request for endorsement." A copy of the Simcoe County Food and Agriculture Charter is attached and outlines the vision and principles about food our community considers most important. I hope that your municipality will support and endorse the Charter. If you have any questions regarding the Food and Agriculture Charter, please contact Ms. Terry Talon, General Manager of Social and Community Services at extension 1116 or Ms. Brittany Doner, Project Consultant at extension 1246. Sincerely, Cal Patterson Warden County of Simcoe Encl. Ms. T. Talon, General Manager of Community and Social Services Ms. B. Doner, Project Consultant OOW- 003 -001 Page 108 of 136 13a) Correspondence dated January 22 & 29, 2013 from Cal... SIi���� --nnttTV FOOD& AGRICULTURE T TARTER � ►I E, The Food and Agriculture Charter of Simcoe County is a document that outlines the vision and principles about food our community considers most important. Rather than a policy document, a charter is a guide for making decisions intended to improve the local food system for all residents of Simcoe County. The residents of Simcoe County created this document for their community, and anyone can carry out the vision and principles outlined in the Charter, including but not limited to: government, educators, volunteers, county residents, and individuals and groups who fund community activities. Page 109 of 136 13a) Correspondence dated January 22 & 29, 2013 from Cal... VISION Food is essential for life and optimal health, yet there are many members of the community who face barriers when attempting to access nutritious food, such as lack of income and lack of transportation. Additionally, unlevel global playing fields in regards to labour standards and costs, agricultural subsidies, urban sprawl, environmental concerns, increasing energy costs, and an aging workforce are some examples of the many types of challenges facing the future of farming in our county. Simcoo Cou FOOD & AGRICULTURE CHARTER Agriculture is one of the primary industries that helped establish the different regions that would ultimately become the County of Simcoe, and still remains one of its largest economic drivers. For farming to remain a vital part of our economy for generations to come, and to ensure regional food security, agricultural lands as a natural resource will need to be protected. Now one of Canada's fastest growing regions, as the population of Simcoe County continues to grow, so will the demand for nutritious food. Made up of the people, places, and processes involved in the production of food, our local food system includes such functions as the growing, harvesting, marketing, processing, packaging, storing and distribution of food; as well as the purchasing, preparation, eating, and disposal of food waste and packaging. The Simcoe County Food and Agriculture Charter emerged from a shared community responsibility to establish a fair and sustainable local food system for all. Residents of Simcoe County identified opportunities for building a local sustainable food system. The following six principles are founded on the values of our community and encourage actions that will result in a fair and food - secure system for all: I- es �1 December 2012 Equal Access to Healthy and Personally - Acceptable Food for All The people of Simcoe County need easy access to enough healthy, personally - acceptable, and locally - produced food to maintain a healthy diet. Working together to remove the physical and financial barriers to food access, promote healthy eating, and increase access to places where people can buy, grow or otherwise obtain healthy foods, is an important step towards eliminating hunger. Food must be affordable for consumers and producers to ensure food security and food system sustainability. A Close -Knit Community Achieved through a Celebration of Food and Culture Promoting the celebration of local food, culture, and diversity is an excellent way bring people together. The people of Simcoe County should preserve the rich history of our First Nations, Metis, and Inuit, Francophone, and other early settlement communities, and encourage festivities that highlight new customs, cultures, traditions and talents related to food and agriculture from both the urban and rural perspectives. All people of Simcoe County should have opportunities to celebrate food and culture. Simcoe County should be recognized as a healthy, vibrant community and natural environment with unique soil conditions, range of vast waterways, and urban and rural landscapes that produce a rich diversity of foods. Page 110 of 136 13a) Correspondence dated January 22 & 29, 2013 from Cal... - 7""WW,i Long -Term Economic Growth and Prosperity Enhancing opportunities for local food and agriculture - related businesses or producers (both large and small scale) to produce, store, package, promote, sell, and deliver their products locally and elsewhere is important for a sustainable food system and long -term economic growth. This includes stimulating local economic development by building partnerships between local businesses, farmers, organizations, governments, and institutions to encourage success in the profession of agriculture. The people of Simcoe County will benefit from more opportunities to buy and sell locally - produced foods and related products. Agricultural Sustainability The business of agriculture requires specialized knowledge and skills. A solid succession plan to ensure success in the profession of farming is essential to long- term local food production and a sustainable food system. Additionally, land -use planning is vital in planning for the future. The people of Simcoe County should seek new opportunities for increasing food production in both rural and urban areas, advocate for the protection of farmland, and support increased educational opportunities in agriculture (for both large- and small -scale farming) using both traditional and innovative applications. Agriculture - related businesses require assistance in overcoming challenges related to financial, regulatory, environmental, geographical and other types of barriers. Environmental Responsibility The people of Simcoe County require clean air, water, and soil, and should encourage policies, practices, and programs that work to preserve the environment and ensure food system resilience. Risks to the environment need to be addressed for the protection and preservation of our water, soils, agricultural areas, and ecosystems. Best practices through traditional and innovative technologies must be a priority. Increased Education and Skills Development for a Healthier Community Access to information and skills development regarding the connections between our food choices, our health, the economy, and our environment is necessary for both individual and regional food security. The people of Simcoe County desire a community built around food and agriculture that supports the sharing of knowledge and skills. Topics may include food skills and healthy eating, rural and urban farming, social justice, the relationship between culture and food, and local food and agricultural history. fpa.simcoex Page 111 of 136 13a) Correspondence dated January 22 & 29, 2013 from Cal... SUPPORT THE CHARTER The Food and Agriculture Charter of Simcoe County was created by the community for the community to create awareness and foster participation to ensure a food secure future for Simcoe County. By supporting local actions consistent with the Charter, individuals, businesses, organizations, and government can all play a role in creating a healthy future for Simcoe County. By signing the Charter, a group, individual, or organization is in agreement that they support and endorse the vision and principles included within the Food and Agriculture Charter of Simcoe County. To pledge support and endorse the Charter's vision and principles, sign the online Charter at fpa.simcoe.ca ORGANIZING PARTNERS We wish to gratefully acknowledge the guidance of the following organizations in the development of this Charter: Food Partners Alliance Simcoe County • simcoe muskoka DISTRICT HEALTH UNIT *11 OE'� Simcoe County - u f=resh The City of BAME CFF�L J FEDERAPON OF ONTARIO 12- 12 —v.2 COUNTY OF SIMC'11111OOE SS For the Greater Good k iNCOai olinil.n rBG� liurrra r��UIGG[ G-03 Paatl. csroan <.r »m ��ai;r. �ro�,ars cnar,9o. ODE COO Ca w 9l�NOF Lakehead U N I V E R S I T Y Better Communities -/ TIHROUCH RARTNFRSHIPS Orillia Page 112 of 136 13a) Correspondence dated January 22 & 29, 2013 from Cal... ..�, County of Simcoe Main Line (705) 726 9300 .11/ S1 COVNTYOOF _ Office of the Warden Toll Free 1 866 893 93MCOE 00 Highway Midh stt,Ont n 285 Ontario LOL 1X0 Web: siimcoe ca January 29, 2013 Mayor and Council Simcoe County Member Municipalities City of Barrie City of Orillia Dear Mayor and Council: RE: Simcoe Countv Food and Agriculture Charter This correspondence is further to my letter, dated January 22, 2013, regarding County Council's endorsement of the Simcoe County Food and Agriculture Charter. As outlined in our previous correspondence, County Council is seeking your municipality's support and endorsement of the Charter. Should your Council agree to endorse the Simcoe County Food and Agriculture Charter, we kindly ask that a letter of endorsement be forwarded to: Brittany Doner, Project Manager, Simcoe County Food & Agriculture Charter, and County of Simcoe Long Term Affordable Housing Strategy County of Simcoe, Social & Community Services Department 1110 Highway 26, Midhurst, Ontario LOL 1X0 Phone 705 726 -9300, Extension 1426 / Fax: 705 - 725 -9539 E -mail: brittany.doner(a�simcoe.ca In addition to the letter of endorsement, we would appreciate if you would also take a moment to complete the online endorsement form ( http: / /fpa.simcoe.ca /sig nth echarter) or alternatively, include within your letter of endorsement, permission for the County to complete the online endorsement portion on your behalf. Should you have any questions regarding the Food and Agriculture Charter, please contact Ms. Terry Talon, General Manager of Social and Community Services at Extension 1116 or Ms. Brittany Doner, Project Manager at Extension 1246. Sincerely, Cal Patterson, Warden C.C. Terry Talon, General Manager of Community and Social Services Brittany Doner, Project Manager OOW- 003 -001 Page 113 of 136 13a) Correspondence dated January 22 � 11 m r�P (_,nunty os* FOOD & AGRICULTURE CHARTER I Please join County of Simcoe Warden Cal Patterson and the Simcoe County Food and Agriculture Charter Steering Committee in celebrating the completion of the Simcoe County Food and Agriculture Charter. Thursday, February 21, 2013 2 p.m. Simcoe County Museum 1151 Highway 26 Minesing, Ontario LOL 1 Y2 RSVP by Febrary 15 to: Brittany.Doner @simcoe.ca 705- 726 -9300 Ext.1426 Members of the Simcoe County Food and Agriculture Charter Steering Committee will be joined by organizing partners and local municipal leaders who have formally endorsed the Charter. The formal portion of the event will include a signature ceremony and will be followed by a reception, Refreshments will be served. 13a) Correspondence dated January 22 & 29, 2013 from Cal... AMD Township of Policy Proud Heritage, Exciting Future Department /Section Policy # Administration POL- ADM -12 Subject Enacted by Council: Food Procurement Policy May 12, 2010 Motion # C- 100512 -5 PURPOSE AND SCOPE The Township of Oro - Medonte recognizes the environmental benefits of reducing its carbon footprint and the local economic benefits of supporting local businesses, wherever possible. The Township of Oro - Medonte will bear the aforementioned benefits in mind when purchasing food to be served at Township functions. IMPLEMENTATION OF PRINCIPLES For the purposes of this policy "local" shall be defined as the Township of Oro - Medonte, Simcoe County, Province of Ontario, Country of Canada, whenever possible. For the purposes of this policy "businesses" includes farmers. The Township of Oro - Medonte would request that its food suppliers consider the environmental and local economic benefits when establishing their menus and selecting their supplier networks. Page 1 of 1 Page 115 of 136 13b) Correspondence dated January 25, 2013, from Glenn M... January 25, 2013 Doug Irwin Jerry Ball Township of Oro — Medonte Mr. Irwin, On Behalf of the Ontario Cycling Association, I would like to request partial road closure of the 6"' Line of Oro, North of Old Barrie Road for approx 1,000 m. The road closure would allow for bicycle crossings from Hardwood Ski and Bike trails onto the Country Forest Barton Tract for the Summer Epic 8 Hour on August 3rd, 2013. This event is fully sanctioned and insured through the Ontario Cycling Association ($5 Million), and will have Township of Oro - Medonte named as an additional insured. The race organization will provide "marshals" at the closure and crossing points to ensure rider safety. The riders will be purely crossing the road, not travelling along the road. Permission for the same events has been granted annually since 2004, with no apparent problems. Below is the proposed letter distributed to all mailboxes on the 6r'' Line between Old Barrie Rd and Bass Lake Side Rd. Please let me know if you require any more information. Thank you for your consideration. Glenn Meeuwisse Pulse Racing Inc. 4285 Forestwood Dr. Orillia, ON, L3 V 6113 Ph (705) 345 -2731 cc. Jack Sasseville, Hardwood Ski and Bike Page 116 of 136 13b) Correspondence dated January 25, 2013, from Glenn M... Dear Neighbor, Hardwood Ski and Bike will be hosting the Summer Epic 8 Hour this Saturday August 3rd. As part of the event riders will be crossing the 6h line of Oro at two points with the first 1000m just north of Old Barrie Road by Hardwood Ski and Bike. These are simply road crossings, and riders will not be traveling along the road. The Township has approved a partial road closure at this point, and the road will be partially barricaded to allow local traffic. The actual crossing points will be controlled by race officials, and we will endeavor to minimize any delay to local traffic. We appreciate your consideration and support of these healthy and fun events. Please feel free to contact myself if you have any concerns or questions. Thank you, Glenn Meeuwisse Pulse Racing Inc, 705- 345 -2731 cc. Jack Sasseville Hardwood Ski and Bike 705- 487 -3775 Page 117 of 136 15a) A By -law to Amend By -law No. 2012 -143, Being a By -I... 19.I:96101 7aelX1119NPN1ad :I *1161TAk! MH IaQWe1Y619 �h d:1 BIG] k!k9:1 BY -LAW NO. 2013 -010 A By -law to Amend By -law No. 2012 -143, Being a By -law to License and Regulate Towing Companies, Tow Truck Owners and Tow Truck Drivers ( "Towing By -law ") WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, enables a municipality to enact By -Laws for the purpose of business licensing; AND WHEREAS Part IV of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides for Licenses; AND WHEREAS Section 151 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a municipality may provide for a system of Licenses with respect to a business; AND WHEREAS Section 155 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a local municipality, in a By -Law under Section 151 with respect to owners and drivers of Tow Trucks and vehicles, other than motor vehicles, used for hire may (a) establish rates of fares to be charged for the conveyance of property or passengers either wholly within the municipality or from any point in the municipality to any point outside the municipality; and (b) provide for the collection of the rates or fares charged for the conveyance; AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte did on the 15th day of August 2012, enact By -law NO. 2012 -143, being a By -law to License and Regulate Towing Companies, Tow Truck Owners and Tow Truck Drivers ( "Towing By- law"); AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte does now deem it expedient to amend By -law No. 2012 -143. NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. That Section 9.2 Heavy Towing be amended by adding the following: 9.2.5 Notwithstanding Section 9.2.1 (a), (b), (d) and (e) of this By -law, any Heavy Towing Company that requires the use of the equipment identified in the aforementioned sections, shall only do so for the purpose of recovery. The Heavy Tow Company's licensed Tow Truck shall conduct the tow of any and all heavy vehicles requiring such services. 2. That Section 3 i) be amended by deleting "expire on the first day of the month" and replacing with "expire on the last day of the month ". 3. That Section 11.3 c) be amended by deleting "expire on the first day of the month" and replacing with "expire on the last day of the month ". 4. That Schedule 6 be amended by deleting "expire on the first day of the month" and replacing with "expire on the last day of the month" under "Tow Truck Driver Trainees ". 5. That Schedule 3 be amended by deleting "Heaving Towing" and replacing with "Heavy Towing ". Page 1 of 2 Page 118 of 136 15a) A By -law to Amend By -law No. 2012 -143, Being a By -I... That the sub - sections of Section 7.2 be re- numbered to a), b) and c). This by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 6T" DAY OF FEBRUARY, 2013. Ira -[•i•] 71.7: �_�r�•r�•»r:I�C•PJ1�6y:111.7�•] Z•���d��Ll��r�l Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 2 of 2 Page 119 of 136 15b) A By -law to Authorize the Execution of An Agreement... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2013 -011 A By -law to Authorize the Execution of An Agreement Between The Corporation of the Township of Oro - Medonte and Oro Tastey Snacks for the Operation of the Concession Booth at the Oro - Medonte Community Arena and to Repeal By -law No. 2012 -169 WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte deems it desirable to enter into an agreement, from January 29, 2013 to April 6, 2013, with Oro Tastey Snacks for the operation of the concession booth at the Oro - Medonte Community Arena per Motion No. C130123 -18; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: That the Mayor and Clerk be authorized to execute the Agreement attached hereto as Schedule "A" and forming part of this By -law. That By -law No. 2012 -169 is hereby repealed in its entirety. This by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 6T" DAY OF FEBRUARY, 2013. Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 120 of 136 15b) A By -law to Authorize the Execution of An Agreement... 1 THIS AGREEMENT made the day of BETWEEN: THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE (hereinafter called the "Township ") OF THE FIRST PART -and - --------------------------------- -Paul Langdon and Lisa Devoe — Oro Tastey Snacks--------------------------------------- (hereinafter called the "Licensee" OF THE SECOND PART WHEREAS the Township is the owner of the Oro - Medonte Community Arena, in the Township of Oro - Medonte, in the County of Simcoe. AND WHEREAS the parties hereto have agreed that the Licensee will operate the Concession Booth (hereinafter called the "Concession') in the Oro - Medonte Community Arena. NOW THEREFORE in consideration of the promise expressed herein, the parties hereto agree as follows: TERMS AND APPLICABLE LAWS The Licensee shall operate the Concession from January 29th, 2013 to April 6, 2013. The term of this agreement maybe amended by the Director of Recreation and Community Services. The Licensee shall comply with all applicable Federal, Provincial and Municipal laws and regulations in the operation of the Concession. PAYMENTS 1. 2012 -2013 Season a) $500.00 on or before the 20'h day of February 20, 2013 b) $500.00 on or before the 20'h day of March 20, 2013 HOURS OF OPERATION 3. The Licensee shall keep the Concession Booth open for business for the periods set out below or as amended and approved in writing by the Director of Recreation and Community Services: a) During the months of September to April inclusive, during this Agreement, between the following days and times: DAY FROM TO Saturday 8:00 am 9:00 pm Sunday 8:00 am 9:00 pm Statutory Holiday 8:00 am 9:00 pm Tournament Dates 8:00 am 9:00 pm Monday 4:00 pm 9:00 pm Tuesday 4:00 pm 9:00 pm Wednesday 4:00 pm 9:00 pm Thursday 4:00 pm 9:00 pm Friday 4:00 pm 9:00 pm Page 121 of 136 15b) A By -law to Authorize the Execution of An Agreement... b) After a period of 30 days from the date the operation commences, if the above times and dates in the opinion of the Licensee are not profitable, a request in writing to the Director of Recreation and Community Services to delete certain times would be considered. A decision to delete or change times shall be at the discretion of the Director of Recreation and Community Services. c) The Township reserves the exclusive right to amend the hours of operation to accommodate tournaments and special events. OPERATION OF THE CONCESSION BOOTH 4. The Licensee agrees to operate the Concession Booth in accordance with the following provisions; a) to provide an adequate number of competent employees to prevent undue delay in service to patrons; b) to have employees wear suitable attire when on duty; G) to maintain maximum standards of cleanliness and hygiene for the premises and employees; d) to comply with any directions of and to permit inspections by the Simcoe County District Health Unit and any other Health regulatory agencies; e) to provide courteous, honest and timely service to patrons of the Concession Booth; a) to provide goods and services of good quality and at fair market value; g) to terminate the employment of any employee for good cause, always in compliance with the Employment Standards Act and applicable laws, upon written request by the Corporation of the Township of Oro - Medonte; h) not to sell or allow the sale of any glass bottled refreshments; i) not to sell or allow to the sale of any alcoholic beverages; D not to sell or allow the sale of popcorn; k) not to sell any prohibited or restricted goods or any goods which would reasonably constitute a danger or hazard to patrons of the Arena; GENERAL COVENANTS OF THE LICENSEE 5. The Licensee, having inspected the Concession Booth and satisfied themselves regarding any equipment located therein, agrees to; a) use and maintain such equipment and fixtures in good condition at their own expense including repairs where necessary, and upon the termination of this Agreement, the Licensee shall deliver such equipment and fixtures to the Township in good and substantial repair and condition, and shall replace in whole or in part of them which has been lost, damaged or destroyed; or b) to supply and maintain all necessary concession booth equipment C) sufficiently repair and maintain the portion of building occupied under this agreement, when, where and as often as needed (reasonable wear and tear and damaged by fire, lightning or tempest only excepted); d) surrender and yield up to the Township, the said Township Concession Booth and equipment in good and substantial repair and condition, at the expiration or upon earlier termination of this Agreement (reasonable wear and tear and damage by fire, lightening or tempest only excepted). Page 122 of 136 15b) A By -law to Authorize the Execution of An Agreement... ALTERATIONS AND REPAIRS 6. The Licensee shall not make any alterations or repairs without written authorization of the Township and without having obtained all proper building permits therefore. DAMAGE DEPOSIT 7. A damage deposit of $500.00 shall remain with the Township for the duration of this Agreement as the deposit for the Agreement and will be refunded upon termination of the Agreement, subject to any deduction for repairs to the building or equipment necessitated by the actions of operations of the Licensee. INDEMNITY 8. The Licensee will indemnify and save harmless the Owner, its agents, officers, and directors against and from all actions, causes of action, interest, claims, demands, costs, damages, expenses or loss that the Owner may bear, suffer, incur, become liable for or be put to by reason any damages to property or injury or death to persons by reason of, arising out of or in consequence of breach, violation or non - performance by the Licensee of any provision of the Agreement, or by reason of or arising out of the use of the premises and equipment or in connection with the lease covered by this Contract, or by reason of, or arising out of any act, neglect or default by the licensee or of any of its agents or employees or any other person or persons, in, on, or about the premises. The rights to indemnify contained in this paragraph shall survive any termination of this Agreement, anything in the Agreement to the contrary notwithstanding. GENERAL PROVISIONS 9. The Licensee acknowledges that this Agreement is for the right to operate a Concession Booth and equipment only. 10. The Township may, in the case of damage by fire, lightening or tempest, which makes repair of such damage within thirty (30) days impossible (substantial damage) terminate this Agreement and the Township shall refund to the Licensee that portion of the sum paid by the Licensee to the Township which would be attributable to that portion of the year from the date of such termination and each party shall be released from further obligation hereunder. 11. Notwithstanding paragraph 9, the Licensee shall be relieved from any obligations pursuant to paragraph 1 and 2 of this Agreement in case of substantial damage. 12. The Township shall be under no liability whatsoever to any person, firm or Corporation for any damages or injury, including death, to any person or persons caused by or resulting from the operation of the Concession Booth by the Licensee, his servants or agents, and Licensee shall, from time to time, and at all times hereafter, protect, indemnify and forever save and keep harmless the Township, and / or its officers, agents and servants, against any damage, penalty, fire claim, judgment, costs, expense or charge suffered, imposed, assessed or incurred for any violation or breach of any law occasioned by any act, neglect or omission of the Licensee or his servants or agents. 13. Prior to execution of this Agreement by the Township, the Licensee shall provide proof of liability insurance covering personal liability and property damage in a minimum amount of Five Million Dollars ($5,000,000.00). The said insurance must be with an insurer satisfactory to the Township, and the policy shall show loss payable to the Corporation of the Township of Oro- Medonte and Licensee jointly. 14. The Licensee agrees to obtain and pay for all necessary licenses and permits prior to commencing the operation of the Concession Booth. 15. The Licensee shall agree to fulfill all of its obligations in compliance with the Occupational Health and Safety Act, and further agrees to take responsibility for any health and safety violation that may occur. Furthermore, if the Corporation (or any of its agents, officers, directors, or employees) shall be made a party to any charge under the Occupational Health and Safety Act in relation to any violation of the said Act arising out of this agreement, the licensee shall indemnify and save harmless the Corporation from Page 123 of 136 15b) A By -law to Authorize the Execution of An Agreement... any and all charges, fines, penalties, and costs that may be incurred or paid by the Corporation. 16. The Agreement between the parties being a personal agreement, this Agreement shall not be assigned or subcontracted. In the event of the death or bankruptcy of the Licensee prior to the expiration of the term of this Agreement, this Agreement shall become null and void and all lands and premises shall be delivered up to the Township and any amount paid or payable by the Licensee shall be apportioned to the date of death or bankruptcy. 17. At all times, the employees of the licensee shall act in a civil, responsible, courteous and generally productive manner. The licensee shall ensure that all employees strive for excellence in Customer Service 18. Contracted Employees, third party employees, agents and others what provide customer service on behalf of the Township of Oro - Medonte are legally responsible with the provisions outlined in Ontario Regulation 429/07 with respect to training. The Contractor shall ensure that such training includes, without limitation, a review of the purposes of the Act and requirements of the regulation, as well as instruction regarding all matters set out in the regulation. By signing this agreement, the contractor has agreed to be in full compliance with this regulation. Additionally the licensee will review and acknowledge the Township Of Oro - Medonte policy for Accessible Customer Service. 19. The Director of Recreation and Community Services and any other authorized agent or servant of the Township shall have the right at any reasonable time to enter and inspect the lands and premises occupied under the Agreement. 20. The Licensee and its employees shall promptly delivery all articles found in the Oro - Medonte Community Arena to the Director of Recreation and Community Services. 21. All notices and orders given to the Licensee may be served by mailing the same to the Licensee at the address hereinafter set out, or by delivering a copy to the Licensee personally or by leaving it at his place of business in the Oro - Medonte Community Arena, or by posting the same in a conspicuous place upon the outside of the building occupied by the Licensee under this Agreement. If such notice were served by mailing, the service is deemed effective two (2) days following said mailing. 22. The township hereby undertakes and agrees not to grant any other organizations or individual the right to operate a concession selling similar lines of goods excepting: A function not related to "on ice" (arena floor) activities; A function in any other part of the Oro - Medonte Community Arena, in conjunction with an "on ice" activity will require the consent of the Licensee. Where consent is not forthcoming, the Township reserves the right to a final decision in which the Licensee and other parties involved will be duly notified; Vending machines may be installed by the Township. Such costs / profits on the machines will be assumed by the Township. 23. This Agreement shall terminate April 7'h, 2013 unless amended by the Director of Recreation and Community Services. The Licensee shall remove all goods and equipment owned by them from the Concession Booth by the 30`h day of April 2013, and shall leave the said Booth in a condition as set out in this agreement. It is understood that if all such goods and equipment are not removed by such time, that the Licensee shall pay a storage charge, determined by the Township, of the goods and equipment not removed and shall be liable for all expenses incurred in the later removal of them. 24. If, at the absolute discretion of the Township, the Licensee is not operating the Concession Booth in the best interests of the public or complying with the Laws, Statutes, By -Laws, or Regulations applicable to them, or with the provisions of this Agreement, the Township may terminate this Agreement without notice as outlined in the terms of this Agreement and the remaining applicable provisions of this Agreement shall apply. 25. The Licensee shall be responsible for the installation and removal of any phone services required at the Licensee's expense. Page 124 of 136 15b) A By -law to Authorize the Execution of An Agreement... 26. Any breach or violation of the terms and conditions herein set forth by the Licensee shall entitle the Township to Terminate this Agreement forthwith without notice. Upon termination of this Agreement, the Licensee shall remove from the Concession Booth all of his supplies and equipment. WITNESS the Corporate Seal of the Corporation of the Township of Oro- Medonte duly attested under the hands of the proper signing officers authorized in that behalf. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE H.S Hughes - Mayor J. Douglas Irwin - Clerk Oro Tastey Snacks 41 Langdon Z:Z")! Lisa Devoe WITNESS the hand and seal of the Licensee of the Second Part. SIGNED, SEALED AND DELIVERED, ,�,) This day of, 201Z�" ) In the presence of; ) Witness Page 125 of 136 15c) A By -law to Authorize the Issuance of the Certifica... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2013 -012 A By -law to Authorize the Issuance of the Certificate of Maintenance and Final Acceptance (Aboveground Services) for Heights of Moonstone — Stage 1 (Bachly Investments Inc.), Registered Plan 51 M-679 WHEREAS Section 51, Subsection (26) of the Planning Act, R.S.O. 1990, Chapter P.73, as amended, provides that municipalities may enter into agreements imposed as a condition to the approval of a plan of subdivision and such agreements may be registered against the land to which the subdivision plan applies; AND WHEREAS Council for the Corporation of the Township of Oro - Medonte entered into a Subdivision Agreement with Bachly Investments Inc. in June 2000 to construct the first phase of a residential development consisting of fifty nine (59) residential lots on Bachly Avenue, Jennett Drive, Brechin Crescent, and Boyd Crescent. AND WHEREAS the requirements of this Subdivision Agreement with respect to the aboveground services have now been met; NOW THEREFORE the Council of the Corporation of the Township of Oro - Medonte hereby enacts as follows: That the Certificate of Maintenance and Final Acceptance (Aboveground Services) for Bachly Investments Inc., Registered Plan M -679, Stage 1, may now be issued by the Township Engineers (AECOM) in compliance with the Subdivision Agreement between the Corporation of the Township of Oro - Medonte and Bachly Investments Inc. 2. That the attached Schedule "A ", Certificate of Maintenance and Final Acceptance (Aboveground Services) shall form part of this By -Law. This by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 6T" DAY OF FEBRUARY, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 126 of 136 15c) A By -law to Authorize the Issuance of the Certifica... Schedule "A" to By -law No. 2013 -012 for The Corporation of the Township of Oro - Medonte A=COM MDDM 55 Cedar Pointe DMe, sale 526 1.1210M .1 == ,t, L<N 5117 7657346764 � TOWNSHIP ENGINEERS CERTIFICATE OF MAINTENANCE AND FINAL ACCEPTANCE (ABOVEGROUND SERVICESI MUNICIPALITY Township of Oro- Medonte PROJECT Heights of Moonstone - Stage 1 Plan 61M —879 DEVELOPER Bachly investments Inc. FILE NO, 601182/9 (12- 0106660) f43T- 890291 Description of the Works: Roadways in the Heights of Moonstone Stage i Subdivision consisting of: • Bachly Avenue from Line 7 North to Boyd Crescent; a distance of 660 metres (2,132 feet); • Jennett Drive from Bachly Avenue westerly; a distance of 72 metres (236 feet); Brechin Crescent from Bachly Avenue westerly; a distance of 128 metres (420 feet); • Boyd Crescent from Bachly Avenue west to Bachly Avenue east; a distance of 838 metres (2,749 feet); We, AECOM, notify the Municipality that the above mentioned works were inspected on October 29, 2012, and to the best of our knowledge and Judgement are complete in accordance with the Subdivision Agreement, except for the deficanoles below: • NIL We, AECOM, notify the Municipality that to the best of our knowledge and Judgment 1. The Developer named herein has completed the required maintenance work, has rectified known deficancies and has fulfilled the other terms of the Subdivision Agreement. 2. .- Thhee^pereriod of maintenance of this Subdivision Ag rgent xpires o to issuance of this Certicate. Z Date: Jcfh . Z Z C,/ 3 Signature:_ Page 127 of 136 15c) A By -law to Authorize the Issuance of the Certifica... Schedule "A" to By -law No. 2013 -012 Township of Oro•Medonte - -- Construction Status Report epbtllWelon: HefBhb arMOOns1MN -B e1 In E eer, W.n. Hoomn B Asa_oc'm0es (98§� �§41 -W RMNumb- 12.81886- (.86118211) Comraatm: -- - Dale:, Jara9P. 2873 H�fntered Pmn: 81M$Y9 - -.. _.._ O D O - l trmhlkd I Yee I No DM Cmm hoed Pnd C—.ft ✓ _ _ _. . _�.. 2 an re inE lnelnlalMd rxk check dame h MWnd and lnahaahretl _ -- - - - WE P-d i 2) nd earth nedce com d�e[etl alarm auNaA» mks Wmplefed .j ..:' L^::';;; s- < Paa� road wnavucted poLd fdn6 bam letedxllh aba — ° -:��• - - -" —. 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To rem -wale -Raw clrer[a eubnilted r - barrels peinledW Twp spec -markers lrpeWDn aam a slaMrrs hrs�erdlon cam leletl 92) 13 19 En8lneer's curEf inePec(bn callf¶opBan En fneer's VeNeB rent lnepaclbn cbrilfgetlwi servlae reaortl chest Inspectors Name: -ij //� 1 Project Manager Page 128 of 136 15c) A By -law to Authorize the Issuance of the Certifica... Schedule "A" to By -law No. 2013 -012 v Ttxvnshlp of Oro- MedoMe _ _ __ Con9tructlon Statue Report SubdlWSlen_Xelphb o/MOOnatone -8fa a1 Fiq Nwnipr. l2.oiU88.69 tUB119171. E l_51-MM" HO on &Aasaaaioa 891 -0862 rznbador — fMia: 22. 079 Reyls2ared PleR 51M}8'/9 -- START OF UNDERGROUND WORKS w No Date Cam rated antl commems + cetUBCete oY el - - J 2 Ponri tla lake Wale J -- - lNell'RecortlaaMH raUealOUlc ✓ . —" - video' eaian 4 Wetl a me+eat nnnUrmedq AECbM ✓ _ - _ - aeiMealon -" ✓ - bacarvNe iontlnW! feat 8 YeNP e- 9qm teatconfemetlb AE(21M __ ___ _ -- - dlslnPoCBOn - - irecmwta. nommeti —teal — .. - 0 As- COneWCbd iMamfeUwe eubrnU6ad -- E� OMelMenince MVmNa- BeehkM O U and MelMenence Manuals- MaOneMeal - -2 - -- 9 n rowak ® ✓ 41 atnxlllQhis Installetl.- � -- .. elreeUl hla ane d I "" pj mdlUCaBondram aeddcelmnaultaM - _ ea Works co_m2bMtl..._ _ mnBWaetl infornmtloe 0- alecjilial coneMlallf - - natruaad Omlar and WI!, S} „ea- aamwaetl onnMbn eudniped and ✓ SubmllMd 9n Oaabm 3, 2008. -- a AECOM Cartllicpb of §. G a A. W rourM beued I _ S lember 74.1989 i D F' TENANCE PERIOD FOR__ O D_WORI(S MP _ Yee Na Oate COm le(etl and COmmenb � dadn oat of fO eiiC al itHiManerma .. I 8eahln of eawaf -' I Wdeo In Nfon auLxMigitl lm review _ _ v deo In ecpon revlevctlfapprmred - 2 vkleo Ina dlon submiiteil fof review vitleo 61¢ sawn reNewadla rov d _ 1 aab ale Ina on b�,AECOM .- zZ .amvean arentma an9enh ""n€coM ' -- - --' CenlUCMa o_f M. 6 F. A. 2 Pfaaa Mem9ar:: Page 129 of 136 Undamround Issued - J Deeemtier 7,7, 2009 -- Page 129 of 136 15c) A By -law to Authorize the Issuance of the Certifica... Schedule "A" to By -law No. 2013 -012 Tomiship of Oro- Medorlte _ _ _ Con&NUCtion 3tatua Report FYe Number. 12A1098ip 480113211) - Contr.Cbr: - '— - 8ubdivlclon: Halphfe M bbosmtona -Siege 9 __ near. W.R__HotlBaon 8 Aeao.kke j3962341- Dala: Jenua 222073 R iatared Plan: Ulm 9 _ 3 T _..- OVF� OUNOWWORIf3 _. - .. -... Yes No eak Ca teed and Ca matt A WnNm reds fraTlee. AECOM _ 9 aubcrepe da sabrdtmadb E Ireer sub - drains Im�e9e_e_ sub- -rap da — — -_ _ _ _ uMefcu b - tl9ch rams ka k C.reu t _ _ ✓ - — - -` - --- bZ ti , ranalm "(a" mmpacllon rep>rk kAECOM mnal� "A "wmpaclianre bAECOM 4 hydro .asst Ilmkned k.urba.om wrbe sated imbta n ea e11 1 t M oancfala Salk CwsAW bam, a9 aced -.beet teem ✓ - -- I - -roetl rrot acwnetl _ S�k cipns to ba_d�lwled to Correa M�3ht by Dawlota -... ✓ - -- - - Nat baniPbleG On veeBOl 66. -' -.." 13 14) 1 daed-ebdbarriwdesand tldVeWSy aprons Paved, sidewalks I mm atetl .tp Iftlna mad AECOM - Net - - - lefatl oo vzcanl iols - - ' ✓ -- .. i" 18 bouleyertl Gll and s.dka inetled _ - t9fohee aha_pad,, l mm— 19 4j. . base If lns ectedb AE(bM apt- unw.m—pleted _ ✓ fbmple(atl (v1mr 71.201 h. 1 eellaniea welkw mm nee - -- - - z 4 _..- b.unde Mmrkm Pest ✓ -- June 7, 2019 CmnTrW C-& A, Above9maed Iseued .. - O FM ____.... _ NTE CE PFILIOD FOR A8O RO U W RKS Yes No I O.k C-140 mud Cpmmeme - 1- Gangrel Warka Iiee k In bwleYaM pork land.. M hu don A -- - -" '- -' -- - ✓ As.fOmober .201272%,f Lek ha .Wed Firel_Lot GnAin CwlK atbn. e) bE h1. ee9.nby AECOM nrNl lot red cenlflp.UOn e) OLS wMk.n.n for mwumenk wrb b.xina pctl.n by AECOM _ velw h mmine action by AE00fd anal ha on -Il hl alentlard. Reaaiveden JS 21 2913. Cbm le(eas Tomlull amaB dated Ogober 39, 2912. Comple(e ae�m Tovmehlp emgll tlMeE OWber_30,.201 Z. - Iranaformere -ueX •Bores - ✓ ✓ _ _ ✓ - - 9 to lift . all tmpeWon e AECOM stab Ifupecllon b,_y AECON aeawmrtre ' m, AECOM t� 17 ✓ — — 12Z 1 baukyam. bupac9on_b) AC-COM wnslmcleil lnf— WnarArtutkd and av wd AECOM Sea TOmt. %ems deed OO ber 12 2912. ✓ flne4 drgwln roved�AECOfd"J_ary 28.291 t. CeNfiaab -" ".._ of M. 8 F. A. Aboveground lawetl ✓ Janus 20. 2993 Inspao[ma Name:-- ��Yl7I 3 P.Jem Mana3m:� Page 130 of 136 15d) A By -law to Authorize the Issuance of the Certifica... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2013 -013 A By -law to Authorize the Issuance of the Certificate of Maintenance and Final Acceptance (Underground Services) for Heights of Moonstone — Stage 2 (Bachly Investments Inc.), Registered Plan 51M-679 WHEREAS Section 51, Subsection (26) of the Planning Act, R.S.O. 1990, Chapter P. 13, as amended, provides that municipalities may enter into agreements imposed as a condition to the approval of a plan of subdivision and such agreements may be registered against the land to which the subdivision plan applies; AND WHEREAS Council for the Corporation of the Township of Oro - Medonte entered into an addendum to the Subdivision Agreement with Bachly Investments Inc. in August 2009 to construct the second phase of a residential development consisting of an additional thirty seven (37) residential lots on Bachly Avenue, Jennett Drive, Brechin Crescent, and Boyd Crescent. AND WHEREAS the requirements of this Subdivision Agreement with respect to the aboveground services have now been met; NOW THEREFORE the Council of the Corporation of the Township of Oro - Medonte hereby enacts as follows: That the Certificate of Maintenance and Final Acceptance (Underground Services) for Bachly Investments Inc., Registered Plan M -679, Stage 2, may now be issued by the Township Engineers (AECOM) in compliance with the Subdivision Agreement between the Corporation of the Township of Oro - Medonte and Bachly Investments Inc. 2. That the attached Schedule "A ", Certificate of Maintenance and Final Acceptance (Underground Services) shall form part of this By -Law. This by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 6T" DAY OF FEBRUARY, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 131 of 136 15d) A By -law to Authorize the Issuance of the Certifica... Schedule "A" to By -law No. 2013 -013 for The Corporation of the Township of Oro - Medonte Joc44!M As 55 Ce0ar Ptlnk QMe., NSR7]C 7MY 0782 1N amGe, ON, Carede IAN 5RT ir6 ]Jd 6181 iax TOWNSHIP ENGINEERS CERTIFICATE OF MUNICIPALITY Township of Oro- Medonte PROJECT Heights of Moonstone - Stage 2 Plan SIR-36876 (Part of Plan 51M - 679) DEVELOPER Bachly Investments Inc. FILE NO. 66118212 112 -61066 -921 r43T- 990291 D .... 1ptI.n of the Works: • Wetermain Works in the Heights of Moonstone - Stage 2 Subdivision on Brechin Crescent from Jennab Drive west then south to Ste. 0+340, Jenne( Drive from County Road 19 south to Ste. 0+215 and Bachly Avenue Sta, 0 +650 north to cul -d"ae, SWM Facility in Block 56 including bralnage Ditenes in the Heights of Moonstone - Stage 2 Subdivision; We, AECOM, notify the Municipality that the above mentioned wrorks were inspected an October 29, 2012, and to the best of our knowledge and judgement are complete in aoeordance with the Subdivision Agreement, except for the deficiencies below: . NIL We, AECOM, notify the Municipality that to the best of our knuMedge and judgment The Developer named herein has completed the required maintenance work, has rectified known deficiencies and has fulfilled the other terms of the Subdlvlsion Agreement. 2. The period of maintenance of this Subdivision Agreeme t � the issuance this Certificate. Date Qr'. GS Z013 SigN - � Page 132 of 136 15d) A By -law to Authorize the Issuance of the Certifica... Schedule 'A' to By -Law 2013 -013 a2mcom _ Township of Oro- Meftonte Construction Status Report Sub tlivlaion: NelSlde of M.- ebone -Shge2 PIIa Ntmb- 120t06S -52 (SMJS212) __ Er haaer. W.R. Fdod san &Al®otlatae 8052891-0052 Canbacor. Dale: Janu 2�20i3 Reoinered Mm 51 R3W76(Part d Plen51Md7s_ _ - - -- DERGROUNO WORKS Yes Ns Date Cam laced end Camm M C 1 an fence nstnllad 8ndmainteksetl J 2L fact Check 1emsin8telktl end lnaflnalned J ✓ - . . awm NO Pon daedhwsrksmmphted -:11 _ storm culfall wads. comp""d ✓ _ . ✓ med [an.lruclad 4 W_r!d fencingo nplated weh pate M [ ssAl l axdi ✓ Refer co l d ea doled I'M 20Da. E E IaMsca in mm e pond sumry submHaw See Inlet dated t7a 20, 2008. 0 ) pund -lume See letter doled t7a+126, 2009. eee- iauara i d nla_y zo, 2009. . -.. 1 g and �ariirpelip� by Engineer 11 tlrenage charnel wmphted Santta Sawa 1 pe instaned _ Ipe beOding summaryfacoaptanoe 3} b ckflll t ryl ccapWna report 5 4 I ce A pectedfapproved e n In cteo t i rcce t03m below rinish atle - y,.y ,. Wtleo Inepeclloh submhletl for review ,., _ vMeo Ins reaieweNe provetl Z •4�1t - - - �hsn fbnnbe m__wer tar nnm aecepmnpe- _a.2 1 snrd.m d.hrA. _ _ - - ✓ Newwhedan Jmnnit DM SW 0.22p nM fnataree.(GOmpkled Ppr930_ 201111 Road - _ 1 matl rraasing 11— tsInstalled _ 2 begin sa marylencepmnce m ort S� he"ll test summsrylannelp nce repod + 4 mINntensnca alas Inspecledfappreael '{ .['je5%S __ 5 Jlenchl ha detl J?I, 71 IDP precast0.3m 6elax Mlah pra0e Wdeol n submMad for review p _ - Ad.. ir.NOW feyiewadlappnoved ],,,9Wahing W sewer for Mal accep{arrca.� _ a6 sa rewrdehaets Inspectors Name:�� �a —' 1 prgacl Manager: )v Page 133 of 136 15d) A By -law to Authorize the Issuance of the Certifica... Schedule 'A' to By -Law 2013 -013 • TCC> M _ _ TownshlpofOro- Medonte Construction atatus Report subdivision: Haighu of MOOnNane- 5'laee2 File NUmber.12A10@862 (@011 @212) En weer. w.a. HOd eon &A89otmiae 9 @ei -0062 CrnlreUOr: F: Jaiwary 25, 21113 _ Regnrered Plen 5172 -3@O7@ (Pert of Plan fit M B79) T OF UNDE G D RKS wa armaln Yea No Dam Cam nbedand Comments 1 ) pipe Inablatl k end o JenmO 2 « mn d _......... . _ 4 9 —men. M". inalallad and Inapepud ✓ 0 reaeureoesiln wnfinn®d by AECOFI ✓ October 2008- Weumreln kwaet NOM entl of Jenmtt @j akm chlorinated _ Compkls antler 5tm, 7 wanks. Cnrr�leu under 60m l works._ _ Camplebundar3LVb1 vrorka Co aW.W.Sug.1 -ft. Tobeln¢peptcd - &r Abm0,ygrd WOrk& i @ IaNe wauraamalea recehed by AECOh1 sa--d ... ✓ of 10 Irwe re- mashed to rent Range «nOnuity uat h _ •wAlerfknV Chetta aubmklad: -end raps palmed - barrels palnmd to TVp apnc, —no. mmalkd • °^ _r �( / u, i%.. 1�_ 72 nempb etedoro ln�eolkm wmekhnd E eer'a aN box incPadlan— Aft -tw 13 E melavelva &hydrantln.PMiu lm `atbm _ Tabalnepectedundorpboya0raloWWOrke. _ _ A..Amd Juno 92,200@. Sieae[yed Jam 11, 2009. RemFmd Jum 12, 2009. . Rewivad JUne L. ndeomplebrd under Almveeround Work¢. __ . .... 14] service —rd sheets I be @wcdcn WK r —n cpnpbled cem kted h row+oAS win Bkd, Nreatl. his Metplied Nreed h1a ern EW 1 3j 4 ✓ Car@Ikeden hafll elBdd_plwnsPNkM ✓ ✓ -4 _gex 5 warkO wmP101aU. ae- wnalmckd lnfweedw by eloMriralwmukeAl rIdWRIW 1 — nabeakd lnfama@msabmiu dantl d AECCM .._ 60 Cato of 5.4& A. Underground Issued ✓ Issued on January 11, 2010- PERIOD FOR UNDERGROUND WORKS END OF MIUNTENANCE &WM Pantl dean mlpft loots of al.t.— 7 Yee No Dale Com shad and Cantu .' Erglmnfe kdlredalnd AUW 202012. 7 2 3) _vldao $anitary Sewer Iluehim]ar sewer -- _ vtdec ins coon submNed far review lrvspec0on- realrxed/ePprav'ed m sewer flV6hr of serrer _. _ To be camalehed under Atloyearound Works. To becomplwd under Abe round Works. Issued on January 25, 2013. 1). ti•^�' ay'1' _ �`.; 2 3 T, 25 wdeo lnnpemlkn 9ubFNlled tar review vWeo In dart revkweNepp ©ved wN Slop lemon by AECOM velye &hydmMln¢PeW. by AECOM CgryNCHn of m. & F. A. UrMargrourld Issued d In"CW.Namn: 2 Proton Mane98r Page 134 of 136 15d) A By -law to Authorize the Issuance of the Certifica... Schedule 'A' to By -Law 2013 -013 ARMCOM Township of Oro- Medonte _ Con anvellam Statue RePort Subtlivklan:HalOhas of Maonabns -S 2 En i—, W.R. Hw un a Aeax 800 891-01152 Flla Number: 726106642 100778212 CoMreCtor. R biemtl Plan51Ra8878 Pad MPIan 51 - "__ _.. _ —...__ Da1ajJanaaavM 2013 START OF ABOVEGROUND VMRKS Yes Na Ocia tom leted end CammeMa 1 ttaF lade roll. -AECOM m' - utads eh,,aame c unsmd Ineer 3) m_ br dnAla -maead - uubgnde _ under curb -d8ai 4 rsneW teatad Sop, CaawltaM I. pnnuler'e•cpmpsaibnT2.ft_WAECOM r 6 mauler W op. Ian means to AECOM hft pmssin s InstalNd e} mxmte wrW asnpleled _ C veput % _ RGWW lda n88 dated A HI 23, 200. X -- - - -- 19 8 de C mIlz - - 11).. 12 baca aPluad n -beset ldanursliaa _ - road net assumed no seat dead -end ban"da , and e 13 14L 18 ddsB y Pane usd sldaWelka eam brad 18 ekbtialks. hlspecled�AECOM t. 17 boWward topsoil and sold dlasaded base asphalt in ofed AECOM X K,%,7aIn, Uorl Ftaport ae dated April 2J 2008. 1 x _ - 16) !WIN. reewarka —d. m —plated rand Baonde Madur Pal 1 Certificate of S. C. IA. Abosa round Issued X PERIOD FOR R ABOVEGROUND WORKS END OF MAJNTENANCE Yes No Date Completed and Comments I 1) 1resE nhi mboW ,sd_ _ nd Isnd,- I Impectim PyAECOM feooin Im AECOM x 3 x 47 - 0nel tat Oradlrg certl8aatlon OLS aomrLa Imn r«' —nnN rds out s 11 x x 11 X SVeoulghl at east comer W b CraBCanl and Bat* Awnue m b lwslled. _ 71 91 d C gAt fetal lnt ealon -I fit standards _._ -nand —ass X X X - u"Vp9m to lib as hall inspachan by A_E_COM mabinatnectlonb AECOM X 1 x _1.1j, 1 sfdesrelN lnapedb_n bpAECOM EOUlesanb in9 Imo AECOM iMamtetlon 9ubmllOBd and _ ___ I$) - aPlarovedby AECOm 7-- Certlft a W M. S F. A. Atwvsgmurxl Issued _ Incpearas NS ✓ate 3 Pmpcl Manager. Page 135 of 136 18a) Being a By -Law to Confirm the Proceedings of the Co... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2013 -009 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, February 6, 2013 WHEREAS Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By -Law, unless the municipality is specifically authorized to do otherwise; AND WHEREAS The Council of The Corporation of the Township of Oro - Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By -Law; NOW THEREFORE the Council of The Corporation of the Township of Oro - Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, February 6, 2013, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro - Medonte. 3. That the Mayor /Chair and Clerk /Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by -law shall come into force and take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 6T" DAY OF FEBRUARY, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 136 of 136